school emergency procedures - East Cooper Montessori Charter

SCHOOL EMERGENCY
PROCEDURES
TABLE OF CONTENTS
Emergency Phone Numbers
Evacuation Plan
Code Yellow Administration Lockdown
Code Red Emergency Lockdown
Crisis Notification Protocol
Accident/Serious Illness/Injury
Exposure Incident
Environmental Emergencies
3
4
18
19
20
37
38
43
Crime Reporting
Intruder
Suicide Prevention Protocol
Medical/Legal Emergency
Suspicious Mail
Disturbance
Hazardous Materials Incident
Earthquake Procedures
Explosion
Utility Emergency Procedures
44
49
51
55
57
58
60
61
62
63
Vandalism/Graffiti
Child Abuse & Neglect
Student Runaway or Abduction
Student Possession of Weapon on Campus
Hostage Situation Procedures
Death or Serious Injury by Violence
Off-Campus Emergency Pre-Planning
Tornado & Severe Weather Procedures
Fire Procedures
64
65
68
69
70
71
72
73
78
Bomb Threat/Explosion Procedures
Crisis Response Kit
ECMCS School Crisis Procedures – Day of Incident
Crisis Management Guidelines for Principal
Incident Command Paperwork & Forms
79
82
84
87
93
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EMERGENCY PHONE NUMBERS
Mount Pleasant Police Department:
Emergency: 911
Non-Emergency: 843-884-4176
By Fax at: 843-849-2765
Mount Pleasant Fire Department:
Fire Station 3 - Captain Steve Drozd
sdrozd@townofmountpleasant.com
355 7th Avenue, Mt. Pleasant, SC 29464
884-4155
Non-Storm Emergency Shelter ~ Wando High School
Public Information Office:
By Phone: 843-856-3040
UTILITY DEPARTMENTS:
Mt. Pleasant Waterworks:
SCE&G:
Power Outages/Downed/Sparking Power Lines
SECURITY: Sonitrol -- 747-0904
884-8048
888-333-4465
Account #4173
FIRE ALARM:
L&S Electronics -- 554-5900
Monitoring Company – All American -- 800-318-9486 Account #7006-59
CCSD FACILITY SECURITY & EMERGENCY PREPAREDNESS:
308-6580
297-3600
297-9039
POISON CONTROL CENTER:
(800) 922-1117
How to contact SLED:
You can reach the SLED office at 803-737-9000, or via mail at: Post Office Box 21398;
Columbia, SC 29221
SLED Headquarters is located at: 4400 Broad River Road Columbia, SC 29210
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EVACUATION PLAN
Definition:
The evacuation plan needs to encompass the fire escape routes and the staging areas
for classrooms. Also, include the teacher’s chain of command for reporting missing or
additional students and any other problems that may arise to the Incident Commander.
The following locations need to be labeled on the Evacuation Plan: Command Post,
Staging area (this is for responding emergency personnel), and Medical Triage.
EVACUATION PROCEDURES
1. Initiate drill procedures.
2. Follow escape routes posted in each classroom.
3. Staff will escort students out of the building to the I’ON parking area a safe
distance from the school building.
4. Call 911 at closest phone and give operator name and address.
5. A head count of staff and children is taken and matched to daily attendance
record.
6. Each head teacher flags school principal that all children are accounted for and
are in attendance at safe area.
7. In the event of a fire or other emergency families would be contacted via a phone
tree and notified where to pick up children.
8. Lead teacher leads class out ~ Assistants check other areas.
9. Upstairs:
a. Green Room Assistant ~ check bathrooms in between classrooms
b. Orange Room Assistant ~ check lab & staff bathroom
c. Red Room Assistant ~ check bathrooms in between classrooms
d. Blue Room Assistant ~ check library, clock tower, technology lab and
stairwells
10. Downstairs:
a. Red Room Assistant ~ check bathrooms in between classrooms
b. Green Room Assistant ~ check classroom bathroom
c. Orange Room Assistant ~ check classroom bathroom
11. Special Ed Teacher ~ check offices, art room, kitchen, and 2 Grand Hall
bathrooms.
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2nd Floor – Technology Lab
Sidewalk
in front of
club
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1st Floor – Orange Room
Tom’s
Lot
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2nd Floor – Orange Classroom
Cottage
Parking
Lot
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1st Floor – Green Classroom
I’On Club
Fence
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2nd Floor – Green Classroom
Cottage
Parking
Lot
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1st Floor – Blue Classroom
Cottage
Parking
Lot
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2nd Floor – Blue Classroom
Cottage
Parking
Lot
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1st Floor – Red Classroom
Cottage
Parking
Lot
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2nd Floor – Red Classroom
I’on
Fence
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1st Floor – Business / Front Office
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2nd Floor – Clock Tower
Cottage
Parking
Lot
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1st Floor – GRAND HALL & SPECIAL ED Classroom
Tom’s
Lot
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2nd Floor – LIBRARY
Cottage
Oarking
Lot
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CODE YELLOW ADMINISTRATIVE
LOCK DOWN
CODE YELLOW indicates there is a problem within or near the school and that
students, faculty and staff shall remain alert to the possibility that injury could occur if
procedures are not followed. Incidents that may lead to a CODE YELLOW include, but
are not limited to:
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Persons threatening to come on or near campus and cause disturbance
Upset visitors that may have propensity to get violent
General disturbance with students
Fights or violent activity between two or more persons
Disturbance within the community or near school that may increase
Problems at other schools that may upset or cause students and faculty
concern
 Any other situation the principal or administrator deems appropriate for lock
down
In the event of a CODE YELLOW, the following procedures shall be followed:
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Signal: Intercom
Quickly gather all students in or around your classroom and bring them inside
Lock the doors by using the special Allen Key, and close all windows
Do not allow students to enter or leave classroom until they are dismissed by
Principal – be sure you receive an ALL CLEAR from office
Conduct classes as normally as possible and remain calm
Have class roster available
Report attendance information to the front office when requested
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CODE RED
EMERGENCY LOCKDOWN
This is the most serious alert school officials can initiate. CODE RED means there is a
high probability of serious injury or death to students and faculty if immediate action is
not taken to SECURE students safely. This should be accomplished quickly while
stopping all student, staff and faculty movement. Several incidents may cause a CODE
RED to be activated; these include but are not limited to:
 An active shooter scenario on or near campus
 An unwanted, potentially violent intruder on or near the school campus
 Threats received by school indicating danger may be imminent
The following procedures should be followed to ensure safety of all students, faculty and
staff in the event of a CODE RED activation:
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Quickly gather all students in or around your classroom and bring them inside
REMAIN CALM
LOCK the DOORS
Do NOT allow anyone inside the classroom
Turn off all lights
Close all shades and make sure windows are shut and locked
Move students to any area AWAY from the doors and windows
Remain silent
Teachers should gather attendance information as well as Green and Red
placards located in their classroom
 Once all students are safe and room is secure, teachers shall place their
placards in the windows and under the doors:
o GREEN PLACARD – indicates someone is in here ~ we are OK
o RED PLACARD – indicates someone is in here ~ someone is hurt
o NO PLACARD – means the intruder is in here
REMAIN IN THIS ENVIRONMENT UNTIL SOMEONE PHYSICALLY OPENS YOUR
DOOR AND GIVES YOU THE ALL CLEAR ~ IGNORE ALL ANNOUNCEMENTS AND
THE FIRE ALARM
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Crisis Notification Protocol
OFFICE STAFF
CCSD Facility Security and
Emergency Preparedness
Parent
Phone Tree
911
Activate Incident
Command System
Staff
Governing
Board
Students
Media
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Key School
Committees
GOVERNING BOARD PHONE TREE
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ECMCS PARENT PHONE TREE
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For extremely small staffs, such as head start, special education and other
educational programs, priority for assigning adults is as follows:
1. Incident Commander
2. Student Care
3. Medical (as needed)
4. Family Reunification
5. Search and Rescue Team (2-person minimum)
6. Planning/Intelligence Chief
7. Logistics Chief
Fill other assignments according to need and available staff.
Every incident should be handled using the Incident Command Structure. However,
most incidents will not need for all the positions to be filled. During a “worse case”
scenario such as an earthquake, all positions would be filled. Every incident, no matter
how small, will have an Incident Commander.
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Section: COMMAND
Incident Commander
Responsibilities:
The Incident Commander (IC) is solely responsible for emergency/disaster
operations and shall remain at the Command Post (CP) to observe and direct all
operations. Ensure the safety of students, staff, and others on campus. Lead by
example: your behavior sets tone for staff and students.
Start-up Actions:
 Obtain your personal safety equipment
 Assess type and scope of emergency
 Determine threat to human life and structures
 Implement emergency/disaster plan and hazard specific procedures
 Develop and communicate an incident action plan with objectives and a time
frame to meet those objectives.
 Activate functions (assign positions) as needed
 Fill in “Incident Assignments” form
 Appoint a back-up or alternate Incident Commander
On-Going Operational Duties:
 Continue to monitor and assess total school situation
 View site map periodically for Search and Rescue progress and damage
assessment information
 Check with chiefs for periodic updates
 Reassign personnel as needed
 Report (through Communications) to school district on status of students, staff,
campus as needed (Site Status Report)
 Develop and communicate revised incident action plans as needed
 Begin student release when appropriate. Note: No student should be released
until student accounting is complete
 Authorize release of information
 Utilize your back-up; plan and take regular breaks, 5-10 minutes/hour, relocate
away from the Command Post
 Plan regular breaks for all staff and volunteers. Take care of your caregivers!!
 Release teachers as appropriate per district guidelines
 Remain on and in charge of your campus until redirected or released by the
Superintendent
Closing Down:
 Authorize deactivation of sections, branches, or units when they are no longer
required
 At the direction of the Superintendent, deactivate the entire emergency response.
If the Fire Department or other outside agency calls an “All Clear,” contact the
district before taking any further action.
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Ensure that any open actions not yet completed will be taken care of after
deactivation.
Ensure the return of all equipment and reusable supplies to Logistics.
Close out all logs. Ensure that all logs, reports, and other relevant documents
are completed and provided to the Documentation Unit
Proclaim termination of the emergency and proceed with recovery operations, if
necessary
Command Post
Equipment/Supplies:
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Campus map
Master keys
Staff & student rosters
Campus 2-way radios
Emergency/Disaster Plan
Bullhorn
Tables and chairs (if CP is outdoors)
Campus Emergency Planning Guidelines
Job description clipboards
Crisis Response Kit
Disaster Response Forms
Duplicate Rosters
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Section: OPERATIONS
Student Care
Personnel: Classroom teachers, substitute teachers, and staff as assigned
Responsibilities:
Ensure the care and safety of all students on campus except those who are in
the Medical Treatment Area.
Start-Up Actions:
 Wear identification vest, if available
 Take job description clipboard and radio
 Check with Operations Chief for situation briefing
 Assign personnel to assignments as needed
 If school is evacuating:
o Verify that the assembly area and routes to it are safe
o Count or observe the classrooms as they exit, to make sure that all
classes evacuate.
Operational Duties:
 Monitor the safety and well-being of the students and staff in the Assembly Area.
 Take box of medications for students who may need dosing if out for an
extended period of time
 Administer minor first aid as needed
 Support the Student Release process by releasing student with appropriate
paperwork
 When necessary, provide water and food to students and staff
 Make arrangements to provide shelter for students and staff
 Arrange activities and keep students reassured
 Update records of the number of students and staff in the Assembly Area (or in
the buildings)
 Direct all requests for information to the Public Information Officer
Closing Down:
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Return equipment and reusable supplies to Logistics
When authorized by Incident Commander, close out all logs. Provide logs and
other relevant documents to the Documentation Unit
Equipment/Supplies:
 Campus 2-way radio, if available
 Clipboard with job description
 Forms: Student Accounting
Notice of First Aid Care
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Section: OPERATIONS
Medical Team Director
Responsibilities:
The Medical Team Leader is responsible for the provision of emergency medical
response, first aid, and counseling. Informs Principal when the situation requires
health or medical services that staff cannot provide. Ensure the care and safety
of all students on campus.
Start-Up Actions:
 Establish scope of disaster with Incident Commander and determine probability
of outside emergency medical support and transport needs
 Make personnel assignments. If possible, assign a minimum of two people to
Triage, two to Immediate, two to Delayed, and two to Psychological
 Set up first aid area in a safe place, away from students and parents, with access
to emergency vehicles. Obtain equipment/supplies from the container
 Assess available inventory of supplies and equipment
 Review safety procedures and assignments with personnel
 Establish “immediate” and “delayed” treatment areas
 Set up separate Psychological First Aid area if staff levels are sufficient
Operational Duties:
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Oversee care, treatment, and assessment of patients
Ensure caregiver and rescuer safety (Latex gloves for protection from body
fluids; replace with new gloves for each new patient)
Make sure that accurate records are kept
Provide personnel response for injuries in remote locations or request Transport
Team from Logistics
If needed, request additional personnel from Logistics
Brief newly assigned personnel
Report deaths immediately to Operations Chief
Keep Operations Chief informed of overall status
Set up morgue, if necessary, in cool, isolated, secure area; follow guidelines
Stay alert for communicable diseases and isolate appropriately
Consult with Student Care Director regarding health care, medications, and
meals for students with known medical conditions (diabetes, asthma, etc.)
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Closing Down:
 At the Incident Commander’s direction, release Medical staff no longer needed.
Direct staff members to sign out through Timekeeping.
 Return equipment and reusable supplies to Logistics.
 When authorized by Incident Commander, deactivate the section and close out
all logs. Provide logs and other relevant documents to the Documentation Unit.
Equipment/Supplies:
 First Aid Supplies
 Job description clipboards
 Tables & chairs
 Staff and student medication from health office
 Marking pens
 Forms:
Notice of First Aid Care
Medical Treatment Victim Log
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Section: OPERATIONS
Medical Team
Personnel: First-aid trained staff and volunteers
Responsibilities:
Use approved safety equipment and techniques
Start-Up Actions:
 Obtain and wear personal safety equipment including latex gloves
 Check with Medical Team Leader for assignment
Operational Duties:
 Administer appropriate first aid
 Keep accurate records of care given
 Continue to assess victims at regular intervals
 Report deaths immediately to Medical Team Leader
 If and when transport is available, do final assessment and document on triage
tag. Keep and file records for reference – do not send with victim
 Student’s Emergency Card must accompany student removed from campus to
receive advanced medical attention. Send emergency out-of-area phone number
if available
Triage Entry Area:
 Staffed with minimum of 2 trained team members, if possible.
o One member confirms triage tag category (red, yellow, green) and directs
to proper treatment area. Should take 30 seconds to assess – no
treatment takes place here. Assess if not tagged.
o Second team member logs victims’ names on form and sends forms to
Command Post as completed
Treatment Areas (“Immediate” and “Delayed”)
 Staff with minimum of 2 team members per area, if possible
 One member completes secondary head-to-toe assessment
 Second member records information on triage tag and on-site treatment records
 Follow categories: Immediate, Delayed, Dead
 When using 2-way radio, do not use names of injured or dead
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Closing Down:
 Return equipment and unused supplies to Logistics
 Clean up first aid area. Dispose of hazardous waste safely.
 Complete all paperwork and turn in to the Documentation Unit
Equipment/Supplies:
 First Aid Supplies
 Job Description Clipboards
 Staff and student medication
 Table and chairs
 Marking pens
 Forms:
Notice of First Aid Care
Medical Treatment Victim Log
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Section: OPERATIONS
Family Reunification
Personnel:
School Secretary, available staff and disaster volunteers. Use buddy system.
Student Release process is supported by student runners.
Responsibilities:
Assure the reunification of students with their parents or authorized adult through
separate Request and Release points
Start-Up Actions:
 Obtain and wear vest or position identifier, if available
 Check with Operations Chief for assignment to Family Reunification Center
 Obtain necessary equipment and forms from Logistics
 Secure area against unauthorized access. Mark points with signs
 Set up Request Point. Use alphabetical grouping signs to organize parent
requests.
 Have Student Release Forms available for parents at Request Point. Assign
volunteers to assist
 Set up Release Point some distance from Request Point.
Operational Duties:
 Follow procedures outlined below to ensure safe reunification of students with
their parents or guardians
 Refer all requests for information to the Public Information Officer. Do not
spread rumors!
 If volunteers arrive to help, send those with Disaster Volunteer badges with photo
I.D. to Logistics. If they are not registered (do not have badges), deny access.
Procedures:
 Requesting adult fills out Student Release Form, gives it to staff member and
shows identification.
 Staff verifies identification, pulls Emergency Card from file, and verifies that the
requester is listed on the card.
 Once signed out, place the Emergency Card in an out box to keep track of
released students
 Send a runner with the Student Release Form to the Assembly Area to retrieve
the student from their class
 Release Point will keep and file all Student Release Forms
 If a parent refuses to wait in line, don’t argue. Note time with appropriate
comments on the Emergency card and notify Law Enforcement
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If a student is with the class:
 Runner shows Student Release Form to the teacher
 Teacher marks box, “Sent with Runner”
 If appropriate, teacher sends parent copy of first aid form with the runner
 Runner walks student(s) to Release Point
 Runner hands paperwork to release personnel
 Release staff - match student(s) to requester, verify proof of identification, ask
requester to fill out and sign the lower portion of Student Release Form, and
release student. Parents are given the Notice of First Aid Care Given, if
applicable.
If a student is not with the class:
 Teacher makes appropriate notation on Student Release Form:
o “Absent” if student was never in school that day
o “First Aid” if student is in Medical Treatment Area
o “Missing” if student was in school but now cannot be located.
 Runner takes Student Release Form to Command Post
 Command Post verifies student location if known and directs runner accordingly
 If runner is retrieving multiple students and one or more are missing, walk
available students to Release Point before returning “Missing” forms to
Command Post for verification
 Parent should be notified of missing student status and escorted to Crisis
Counselor
 If student is in First Aid, parent should be escorted to Medical Treatment Area
 If student was marked absent, parent will be notified by staff member.
Closing Down:
 At the direction of the Operations Chief, return equipment and unused supplies to
Logistics
 Complete all paperwork and turn into the Documentation Unit.
Equipment/Supplies:
 Job description clipboards
 Pens, stapler
 Box(es) of Emergency Cards
 Signs to mark Parent Request Point and Release Point
 Signs for alphabetical grouping to organize parents (A-F, etc.)
 Empty file boxes to use as “Out” boxes
 Student Release Form (copies for every student)
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Section: OPERATIONS
Search and Rescue Director
Safety Rules:
Buddy System: Minimum of 2 persons per team.
Take no action that might endanger you. Do not work beyond your expertise.
Use appropriate safety gear. Size up the situation first. Follow all operational
and safety procedures.
Start-Up Actions:
 Obtain all necessary equipment from container. See list below.
 Obtain briefing from Operations Chief, noting known fires, injuries, or other
situations requiring response
 Assign teams based on available manpower, minimum 2 per team.
Operational Duties:
 Perform visual check of outfitted team leaving Command Post; include radio
check
 Record names and assignments before deploying teams
 Dispatch teams to known hazards or situations first, then to search the campus
using specific planned routes. Send a specific map assignment with each team
 Remain at Command Post (CP) in radio contact with Search & Rescue Teams
 Record all teams’ progress and reports on site map, keeping others at Command
Post informed of problems. When a room is reported clear, mark a “C” on the
map.
 If injured students are located, consult Operations Chief for response. Utilize
Transport teams, or send a First Aid Team.
 Record exact location of damage and triage tally (I=immediate, D=delayed,
DEAD=dead) on map.
 Keep radio communication brief and simple. No codes.*
Closing Down:
 Record the return of each Search & Rescue Team. Direct them to return
equipment and report for additional assignment to Logistics.
 Provide maps and logs to the Documentation Unit.
Equipment/Supplies:
 Master Keys – teams carry; campus 2-way radio, if available; and clipboard with
job description and map indicating search plan.
* Remember: If you are not acknowledged, you have not been heard. Repeat your
transmission, being aware of other simultaneous transmissions.
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Section: OPERATIONS
Search and Rescue Teams
Safety Rules:
Buddy system: Minimum of 2 persons per team
Take no action that might endanger you. Do not work beyond your expertise.
Use appropriate safety gear. Size up the situation first. Follow all operational
and safety procedures.
Start-up Actions: Check at Command Post (CP) for assignment.
Operational Duties:
 Report gas leaks, fires, or structural damage to Command Post immediately
upon discovery. Shut off gas or extinguish fires if possible.
 Before entering a building, inspect complete exterior or building. Report
structural damage to team leader. Use yellow caution tape to barricade
hazardous areas. Do not enter severely damaged buildings.
 If building is safe to enter, search assigned area (following map) using orderly
pattern. Check all rooms. Use chalk or grease pencil to mark slash on door
when entering room. Check under desks and tables. Search visually and
vocally. Listen. When leaving each room, close slash to form “X” on door.
Report by radio to Command Post that room has been cleared (ex. “Room A123
is clear.”)*
 When injured victim is located, team transmits location, number, and condition of
injured to Command Post. Do not use names of students or staff. Follow
directions from Command Post
 Record exact location of damage and triage tally (I=immediate, D=delayed,
DEAD=dead) on map and report information to Command Post
 Keep radio communication brief and simple. No codes.*
Closing Down:
 Return equipment to Logistics. Provide maps and logs to the Documentation
Unit.
Equipment/Supplies:
 Master Keys – teams carry; campus 2-way radio, if available; and clipboard with
job description and map indicating search plan, chalk/grease pencil to mark
doors.
* Remember: If you are not acknowledged, you have not been heard. Repeat your
transmission, being aware of other simultaneous transmissions.
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Section: PLANNING/INTELLIGENCE
Planning/Intelligence Chief
Responsibilities:
This section is responsible for the collection, evaluation, documentation and use
of information about the development of the incident and the status of resources.
Maintain accurate records and site map. Provide ongoing analysis of situation
and resource status.
Start-up Actions:
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Check in with Incident Commander (IC) for situation briefing.
Obtain necessary equipment and supplies from Logistics.
Put on position identifier, such as vest, if available.
Operational Duties:
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Assume the duties of all Planning/Intelligence positions until staff is available and
assigned.
As (or if) staff is assigned, brief them on the situation and supervise their
activities, utilizing the position checklists.
Assist Incident Commander in writing Action Plans.
Closing Down:
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At the Incident Commander’s direction, deactivate the section and close out all
logs.
Verify that closing tasks of all Planning/Intelligence positions have been
accomplished
Return equipment and reusable supplies to Logistics
Equipment/Supplies:
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2-way radio, if available
File box(es)
Paper, pens
Job description clipboard
Forms:
o Emergency Tim/Situation Report
o Sample Log
o Student Accounting Form
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Section: LOGISTICS
Logistics Chief
Responsibilities:
The Logistics Section is responsible for providing facilities, services, personnel,
equipment, and materials in support of the incident.
Start-up Actions:
 Check in with Incident Commander (IC) for situation briefing.
 Put on position identifier, such as vest, if available.
 Begin distribution of supplies and equipment as needed.
 Ensure that the Command Post and other facilities are set up as needed.
Operational Duties:
 Assume the duties of all Logistics positions until staff is available and
assigned.
 As (or if) staff is assigned, brief them on the situation and supervise their
activities, utilizing the position checklist.
 Coordinate supplies, equipment, and personnel needs with the Incident
Commander.
Closing Down:
 At the Incident Commander’s direction, deactivate the section and close out all
logs.
 Verify that closing tasks of all Logistics positions have been accomplished.
Secure all equipment and supplies.
Equipment/Supplies:
 2-way radio, if available
 Job description clipboard
 Paper, pens
 Clipboards with volunteer sign-in sheets
 Forms:
o Inventory of emergency supplies on campus
o Site Status Report
o Communications
o Message Forms
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ACCIDENT/ SERIOUS ILLNESS/ INJURY
Definition: Emergency where one or many are sick or injured. Immediate concern is to
aid the injured or sick student(s).
Steps of Action:
1. Contact office personnel and stay with sick/injured person.
2. Office will contact parent and/or emergency services.
3. Use of first aid certified staff as appropriate.
Roles:
Teacher and/or Office Personnel:
- Supervise care of injured or sick person(s).
Office Personnel:
- Contact emergency services and parents.
- Aid teacher(s) with injured.
- Attend to any building mechanical problems.
Teacher:
- Stay with students, assess first aid needs, take roll, and contact office.
- Complete accident report and copy office.
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EXPOSURE INCIDENT
Definition:
A specific eye, mouth, other mucous membrane, non-intact skin, or
potential contact with blood or other potentially infectious materials that
results from the performance of an employee’s duties, as determined by a
licensed physician.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
A. Ensure that the employee receives first aid from first responder for the school.
B. Complete an Accident/Injury Report ~ copy to student file, parent, nurse and
Principal.
C. Complete a Workers Compensation Form (found in Safe Schools Reference
Guide) and file form in employee file following Worker’s Compensation protocol.
D. Complete a First Report of Injury (Worker’s Compensation Form 12A) and fax to
the Worker’s Compensation Office at 745-7149.
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CHARLESTON COUNTY SCHOOL DISTRICT
ACCIDENT/INJURY REPORT
School or Location Name
Date of
Accident
Time of
Accident
Date of
Report
Injured Party Was:
____ Employee
____ Other
Name of Injured Party: ______________________________________________________
Circle all that apply:
Male
Female
Student
Employee
Visitor
_________________________
____________________ _____________________
Name of Parent/Guardian
Home Phone #
Who was notified? (Circle)
Parent/Guardian
By Whom? ________________________________
Work Phone #
Other (name & relationship):________________
Time: _________________
Injured party was taken (Circle):
Home Physician
Dentist
Hospital
By Whom? ________________________________
Time: _________________
Nature of Accident (circle)
Abrasion
Bruise
Burn
Contusion
Convulsion
Dislocation
Fracture
Dental
Part of Body Injured (Circle all)
Laceration
Puncture
Other
________
Abdomen
Ankle*
Arm*
Back
Chest
Ear*
Elbow*
Eye*
Face
Finger
Foot*
Head
Hand*
Knee*
Leg*
Teeth
Back to Class
Place of Accident (circle)
Wrist*
*Left
*Right
*Both
Bus
Classroom
Hallway
P.E.
Playground
Rest Room
Lunchroom
Other
Describe Incident or Accident: ___________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Injury: ______________________________________________________________________________
___________________________________________________________________________________
Was First Aid Administered? (Circle)
Yes
No
If yes, by whom:_________________________
Describe First Aid Given: _______________________________________________________________
___________________________________________________________________________________
For Employees with Potential Exposure Incident:
1. Was blood or body fluid present? (Circle) Yes
No
2. If yes, fax copy of this form to 937-6524 and send employee to Worksite Partners immediately
following Worker’s Compensation Protocol.
3. If exposed to blood or body fluids, identify source: ______________________________________
4. Was personal protective equipment used? (Circle) Yes
No
5. Has employee had Hepatitis B vaccine? (circle)
Yes
No
If yes, give dates of vaccine:
#1 _______________
#2 _______________
#3 _______________
_______________________________________
Signature of Person Preparing Report
______________________________________
Signature of Principal
All Sections of this Report MUST be completed
- 39 -
WORKERS COMPENSATION – FIRST REPORT OF INJURY OR ILLNESS
Employer Name & Address;
East Cooper Montessori Charter School
250 Ponsbury Road
Mount Pleasant, SC 29464
Phone: 843-216-2882
Carrier/Administration Claim Number
Report Purpose Code
Jurisdiction
Jurisdiction Claim Number
Insured Report Number
SIC CODE
2811
Employer FEIN
57-600322
Employer’s Location Address
CARRIER/CLAIMS ADMINISTRATOR:
Carrier (Name, Address & Phone #)
Location #
Phone #
POLICY PERIOD
Claims Administrator (Name, Address)
TO
Carrier’s FEIN
Policy/Self-Insured Number
Administrator FEIN
Agent Name & Code Number
EMPLOYEE WAGE:
Name (Last, First, Middle)
Date of Birth
Address (Incl. Zip)
Sex
 Male
 Female
 Unknown
# Dependents
Phone
 Day
Rate
 Month
Social Security Number
Date Hired
Marital Status
 Unmarried / Single /
Divorced
 Married
 Separated
 Unknown
Occupation/Job Title
# Days Worked/Week
Per
 Week  Other
State of Hire
Employment Status
NCCI Class Code
Full Pay for Day of Injury
 Yes
 No
Did Salary Continue?
 Yes
 No
OCCURRENCE/TREATMENT
Time Empl Began Work
Date of Injury/Illness
Time of
Occurrence
 __________AM
 __________PM
 __________ AM
 __________ PM
Last Work Date
Date Employ Notified
Contact Name/Phone Number
Type of Injury/Illness
Part of Body Affected
Did Illness/Injury Occur on Employer’s Premises?
Injury/Illness Code
Part of Body Affected Code
Date Disability Began
Department/Location where accident/illness/exposure occurred
All equipment, materials, or chemicals employee was using when
accident, illness or exposure occurred.
Specific activity the employee was engaged in when the
accident or illness/exposure occurred
Work process the employee was engaged in when accident or
illness/exposure occurred
How injury or illness/abnormal health condition occurred. Describe the sequence of events and include any objects or substances that
directly injured the employee or made the employee ill.
Date Returned to Work
If Fatal, Date of Death
Physician/Health Care Provider Name & Address
Witness(es) Name & Phone Number:
Date Administrator Notified:
Date Prepared
Were safeguards of safety equipment provided? Yes  No
Were they used?
 Yes  No
 No Medical Treatment
Hospital Name & Address
 Minor by Employer
 Minor Clinic/Hosp
 Emergency Care
 Hospitalized-24 hrs
 Future Major Medical
Preparer’s Name & Title
Phone Number
- 40 -
EMPLOYER’S INSTRUCTIONS for WORKER’S COMP FORM
DO NOT ENTER DATA IN SHADED FIELDS
DATES: Enter all dates in MM/DD/YY format.
SIC CODE: This is the code which represents the nature of the employer’s business which is
contained in the Standard Industrial Classification Manual published by the Federal Office of
Management and Budget.
CARRIER: The licensed business entity issuing a contract of insurance and assuming financial
responsibility on behalf of the employer of the claimant.
CLAIMS ADMINISTRATOR: Enter the name of the carrier, third party administrator, state fund,
or self-insured responsible for administering the claim.
AGENT NAME & CODE NUMBER: Enter the name of your insurance agent and his/her code
number if known. This information can be found on your insurance policy.
OCCUPATION/JOB TITLE: This is the primary occupation of the claimant at the time of the
accident or exposure.
EMPLOYMENT STATUS: Indicate the employee’s work status. The valid choices are:
Full-Time
Part-Time
Not Employed
On Strike
Disabled
Retired
Unknown
Apprenticeship F/T
Apprenticeship P/T
Volunteer
Seasonal
Piece Worker
DATE DISABILITY BEGAN: The first date on which the claimant originally lost time from work
due to the occupation injury or disease or as otherwise deigned by statute.
CONTACT NAME/PHONE NUMBER: Enter the name of the individual at the employer’s
premises to be contacted for additional information.
TYPE OF INJURY/ILLNESS: Briefly describe the nature of the injury or illness (e.g. Lacerations
to the forearm).
PART OF BODY AFFECTED: Indicate the part of body affected by the injury/illness (e.g. Right
forearm, Lower back).
DEPARTMENT OR LOCATION WHERE ACCIDENT OR ILLNESS OCCURRED: (e.g.
Maintenance Department or Client’s office at 452 Monroe St., Washington, SC 26210).
If the accident or illness exposure did not occur on the employer’s premises, enter address of
location. Be specific.
ALL EQUIPMENT, MATERIAL OR CHEMICALS EMPLOYEE WAS USING WHEN ACCIDENT
OR ILLNESS EXPOSURE OCCURRED: (e.g. Acetylene cutting torch, metal plate).
List all of the equipment, materials, and/or chemicals the employee was using, applying,
handling or operating when the injury or illness occurred. Be specific, for example; decorator’s
scaffolding, electric sander, paintbrush and paint.
- 41 -
Enter “NA” for not applicable if no equipment, materials, or chemicals were being used. NOTE:
The items listed do not have to be directly involved in the employee’s injury or illness.
SPECIFIC ACTIVITY THE EMPLOYEE WAS ENGAGED IN WHEN THE ACCIDENT OR
ILLNESS EXPOSURE OCCURRED: (e.g. Cutting metal plate for flooring).
Describe the specific activity the employee was engaged in when the accident or illness
exposure occurred, such as sanding ceiling woodwork in preparation for painting.
WORK PROCESS THE EMPLOYEE WAS ENGAGED IN WHEN ACCIDENT OR ILLNESS
EXPOSURE OCCURRED: Describe the work process the employee was engaged in when the
accident or illness exposure occurred, such as building maintenance. Enter “NA” for not
applicable if employee was not engaged in a work process (e.g. walking along a hallway).
HOW INJURY OR ILLNESS/ABNORMAL HEALTH CONDITION OCCURRED. DESCRIBE
THE SEQUENCE OF EVENTS AND INCLUDE ANY OBJECTS OR SUBSTANCES THAT
DIRECTLY INJURED THE EMPLOYEE OR MADE THE EMPLOYEE ILL: (Worker stepped
back to inspect work and slipped on some scrap metal. As worker fell, worker brushed against
the hot metal),
Describe how the injury or illness/abnormal health condition occurred. Include the sequence of
events and name any objects or substance that directly injured the employee or made the
employee ill. For example: Worker stepped to the edge of the scaffolding to inspect work, lost
balance and fell six feet to the floor. The worker’s right wrist was broken in the fall.
DATE RETURN(ED) TO WORK: Enter the date following the most recent disability period on
which the employee returned to work.
- 42 -
ENVIRONMENTAL EMERGENCIES
Definition:
Each school is unique in its design and surroundings. Therefore, it is
necessary to acknowledge these unique risks. Each school must identify
the risks that are unique to their school and write the response plan for
that risk. If there are any additional risks that are associated with your
school that cannot be addressed by one of the other responses (hazard
material, fire, etc.) then list, and write an appropriate response for those
risks.
- 43 -
CRIME REPORTING
Definition:
Any incident that is against the law in which at least one party is a victim.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
A.
B.
C.
D.
E.
F.
G.
Call Law Enforcement at 884-4176
If necessary, call 911 for medical needs
Establish Command Post
Administer first aid, if needed
Activate Crisis Protocol, if necessary
Contact parents/guardians in cooperation with Law Enforcement
Complete CCSD School Crime Incident Report located in the Safe Schools
Reference Guide and submit to Faculty Security and Emergency Preparedness
at fax number 308-4695, if applicable. See next page for submittal guidelines.
Medical Team will:
A. Determine injuries and provide first aid, if necessary
B. Be responsible for administering CPR if needed
C. If students are injured, notify parents
D. If adults are injured, notify an appropriate family member
Facility Security Team will:
A. Isolate Witnesses
B. Preserve Crime Scene
All crimes should be reported to Law Enforcement. There are only seven incidents that
require a School Crime Incident Report to be filled out and submitted to the Office of
Facility Security and Emergency Preparedness:
Campus Security and Emergency Preparedness
Jeff Scott, Director
75 Calhoun Street N. Charleston, SC 29405
TEL: (843) 308-6580 FAX: (843) 308-4695
These seven incidents are:
 Aggravated Assault (an injury must take place or weapon used)
 Drug Distribution (this does not include possession)
 Forcible Sex Offense
 Homicide
 Kidnapping/Abduction
 Robbery
 Weapon Offense (this does not include fake/toy weapons or weapons
other than firearm in a vehicle
- 44 -
- 45 -
- 46 -
Unsafe School Options Definitions
AGGRAVATED ASSAULT: An unlawful attack by one person upon another wherein
the offender uses a weapon or displays it in a threatening manner, or the victim suffers
obvious severe or aggravated bodily injury involving apparent broken bones, loss of
teeth, possible internal injury, severe laceration, or loss of consciousness. This
category includes attempted murder.
A weapon can be a commonly known weapon, such as a gun or knife, or any
other item which, although usually not thought of as a weapon, becomes one when
used in a manner that could cause sever bodily injury (for example: baseball bat, metal
chain, large stick). A “severe laceration” is one that should receive medical attention. A
“loss of consciousness” must be the direct result of force inflicted on the victim by the
offender.
DRUG DISTRIBUTION: Except as so authorized by state law, it is unlawful for any
person (1) to manufacture, distribute, dispense, deliver, or purchase, or aid, abet,
attempt or conspire to manufacture, distribute, dispense, deliver or purchase, or
possess with intent to manufacture, distribute, dispense, deliver, or purchase a
controlled substance; (2) to create, dispense, distribute, deliver, or purchase, or aid,
abet, attempt or conspire to create, distribute, dispense, deliver or purchase or possess
with intent to distribute, dispense, deliver or purchase a counterfeit substance.
HOMICIDE: The killing of one human being by another. Do not include vehicular
manslaughter or attempted murder.
KIDNAPPING/ABDUCTION: The unlawful seizure, transportation, and/or detention of a
person against his/her will, or of a minor without the consent of his/her custodial
parent(s) or legal guardian. This category includes hostage taking.
ROBBERY: The taking, or attempting to take, anything of value under confrontational
circumstances from the control, custody, or care of another person by force or threat of
force or violence and/or putting the victim in fear of immediate harm. Because some
type of assault is an element of the crime of robbery, an assault should not be reported
as a separate crime if it is performed in furtherance of the robber. If an injury occurring
during a robbery results in death, the crime should be listed as a homicide.
SEX OFFENSES, FORCIBLE: Any sexual act directed against another person, forcibly
and/or against that person’s will; or not forcibly or against the person’s will where the
victim is incapable of giving consent. This definition includes forcible rape, forcible
sodomy, sexual assault with an object (to use an object or instrument to unlawfully
penetrate, however slightly, the genital or anal opening of the body of another person,
forcibly and/or against that person’s will, or not forcibly or against the person’s will
where the victim is incapable of giving consent because of his/her youth or because of
his/her temporary or permanent mental or physical incapacity, and/or forcible fondling
(child molesting).
- 47 -
WEAPONS OFFENSES: The violation of laws prohibiting any person, except law
enforcement officers or personnel authorized by school officials, to carry on his person,
while on any elementary or secondary school property, a knife with a blade over two
inches long, a blackjack, a metal pipe or pole, firearms, or any other type of weapon,
device, or object which may be used to inflict bodily injury or death. This category also
includes carrying, in a concealed manner, a dirk, slingshot, metal knuckles, razor, or
other deadly weapon usually used for the infliction of personal injury.
OTHER OFFENSES (CRIMINAL): Any other offense committed on school property, on
school buses, or at school-sponsored events not covered in the offenses above.
Type 0 is for weapons other than handguns
Type 1 is for handguns
Type 2 is for rifles/shotguns
Type 3 is for other firearms
- 48 -
INTRUDER
(Unauthorized/Unruly Visitor on Campus)
Definition:
Unauthorized person(s) on premises, who may pose a substantial risk to
the safety and well-being of students and staff. Additionally, unauthorized
persons may disrupt the proper instructional environment at the school.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Call 911 and provide the following:
a. School name and address
b. Location of unauthorized visitor
c. Description of suspect to include vehicle
2. Activate Crisis Protocol
3. Monitor suspect at all times while he/she is on campus if safe to do so
4. Politely ask suspect to leave campus or come to the office if appropriate.
5. If the suspect confronts school staff or becomes unruly, take the following
precautions:
a. Make a second call to 911
b. Remain Calm
c. Again ask the suspect to leave
d. Have the suspect arrested or placed on Trespass Notice from the school,
if warranted
6. If appropriate, send a letter to the individual stating facts and circumstances of
incident, the violation of state law, local ordinance, and Board Policy, and your
intent to take appropriate action to ensure a safe and secure learning
environment that is free from disruption.
7. If a letter is written to the individual, a copy should be forwarded to the Associate
Superintendent
SITE FACILITY/SECURITY TEAM WILL:
1. Secure exit doors
2. Make sure halls are clear of students/staff
3. Be prepared to seek protection in a nearby room if intruder approaches and is
visibly armed with a weapon
4. Monitor location of intruder if it can be done safely and report that location to Site
Administrator/Police.
- 49 -
TEACHERS WILL:
1. Check the immediate area around the classroom: bring in any students
found; lock the door and note the number of students in the room
2. Allow no one to leave the room
3. Turn off the lights, and make sure that windows are clear and are not
covered
4. Keep students calm and quiet
5. Use emergency communication (intercom, radio, call button, etc.) only if
the intruder is trying to enter classroom
6. Turn on computer for emergency information via e-mail.
- 50 -
SUICIDE PREVENTION PROTOCOL
CHARLESTON COUNTY SCHOOL DISTRICT
Student’s Name: _______________________________ School:________________________
Grade/class: _______________________ Date: _________________ Time: ______________
LEVEL ONE:
Suggested Low Level Risk Guidelines
1. ___ Student is not seriously considering suicide
(Child is saying “I wish I’d never been born” . . . . . etc.)
3. ___ Student has not attempted suicide in the past
4. ___ Student seems to be suffering a brief, reactive episode in response to defined
situational stressors
(failing test, breaking up with partner)
5. ___ Student’s suicidal thought is brief and fleeting

Immediate Parent Contact and Conference
Screening Indications
2. ___ Student denies having a plan
(“Sometimes I think I should just kill myself”)
6. ___ Student is open and willing to work on the stressors/problems
(IF NOT)
(Wants to talk about issue, crisis resolved)
7. ___ Student does not have a friend or family member who has attempted/completed

suicide recently?

* Parent Contact made . . . Have child present

Action
8. ___ Negotiate A Parent Contact
(address student’s resistance and possible fears)
(reassure parents that this is an area of concern that needs to be monitored, not
a suicidal emergency)
9. ___ Arrange follow-up session within 24 hours
Follow-up
10. ___ Inform principal of student’s condition, action taken
11. ___ Document facts, actions, etc.
(Documentation may include the use of this format as a checklist)
12. ___ Monitor for 30 days
13. ___ If student shows signs of deterioration, intervene immediately and contact
parents
(IF)
- 51 -

(N/A) on questions that do not apply
LEVEL TWO:
Suggested Mid-Level Risk Guidelines
1. ___ Student has some intent to self harm
Screening Indications
(Letters, pictures, comments, peer reports or self-report.)
2. ___ Student has a plan
(Child has chosen specific methods of suicide)
3. ___ Student does not have access to method
(Pills, gun, knife, etc., not available)
4. ___ Student shows some willingness to accept help
(Child agrees to accept help from appropriate school personnel)
5. ___ Student has a prior history
(Previous attempts by students, family or close friend)
6. ___ Student has high stress, low coping, low supports, allied behaviors

(such as the following: Previous psychiatric hospitalizations, history of major depression,
concerns about substance abuse )


7. ___ Make immediate contact with the principal
(Prior to emergency, establish a signal with the principal. For example, if unable to
contact principal by phone, send a blank laminated red card by teacher or another
student)
8. ___ Keep student monitored
Action
(by school faculty or administration – the student should not be left alone or sent
back to class under any circumstances)
9. ___ Inform youth you must make parent contact to enlist support and call for an

immediate conference.
(address student’s resistance and possible fears)
10. ___ Set up support system
11. ___ Work with student to create a one-week coping plan while parents are en rout
to school
(Identify supportive people and positive activities in the student’s life that will decrease
the tendency to isolate)
- 52 -
LEVEL TWO: (continued)
Suggested Mid-Level Risk Guidelines
13. ___ Give parents the information at hand; share concern and stress utmost gravity
Parent Conference
14. ___Share the need for an immediate professional assessment
(Consult with principal prior to recommending immediate assessment)
15. ___ Sign release of information forms
(Form allows for necessary exchange of information between school and service
provider)

16. ___ Share the need to “suicide proof) the home
17. ___ Establish cooperative monitoring
18. ___ Establish an emergency plan for the parents to follow if situation should escalate

(If no parental cooperation)


19. ___Check parent follow-through the next day
20. ___ Meet with student to check on coping plan and supports
Follow-up
(Hold this meeting the next day or the first day student returns to school)
21. ___ Contact parents the next day to discuss their plan of action
(results of the professional assessment, etc.)
(No follow through)
22. ___ Review emergency plan to follow if student should escalate.

23. ___ Clarify plan for further contact between school and parents.
(Every other day, every Friday, etc. this supports the parents in living with the
ongoing stress of their situation)
24. ___ Document all interactions: confer with the principal about developments
(Report follow-up findings to principal)
25. ___ Monitor for 30 days
- 53 -

Possible child neglect Referral to Child Protective Services (See Appendix for phone numbers)
of the situation
LEVEL THREE
Suggested High-Level Risk Guidelines
 Screening Indicates
1. ___ Has intent to kill himself
2. ___ Has a plan
3. ___ Has access to method
4. ___ Fixed on intent while coping options are reduced
5. ___ Manifests late-stage, high-risk behaviors
6. ___ Student is closed and unwilling to work to reduce stressors
7. ___ Student displays a sudden escalation of self-injurious behavior

8. ___ Detain the student immediately
Action
9. ___ Notify the principal
10. ___ Inform the school-based crisis team and see that the following takes place:
a.___Emergency contact is made with parents
b.___Student signs no harm contract
c.___Immediate parent conference occurs
d.___Support system is set up
e.___A one-week coping plan is begun while parents are en route to school

Parental Conference

(If Not)
12. ___Share facts at hand, concern, protocol
13. ___ Share protocol for immediate medical/mental health assessment and/or services
14. ___ Establish a plan of transportation and assessment/stabilization
15. ___ Have parents sign release of information forms
16. ___ Share need to “suicide proof” the home
17. ___ Establish cooperative monitoring
18. ___ Establish an emergency plan with the parents if the situation should escalate
Declare Medical/Legal Emergency
follow formal protocol (See appendix)
11. ___ Hold parent meeting ASAP

Follow-up
20. ___ Contact parents, clarify plan of action, offer support
21. ___ When youth returns, clarify a support and monitoring plan
22. ___Work with parents and service provider
23. ___ Monitor for 30 days
- 54 -
(If Not)

Possible child
neglect, referral to
Child Protective
Services (See
appendix)
19. ___ Document all facts, protocol, etc.
MEDICAL/LEGAL EMERGENCY
INDICATION:
A suicide has been attempted or a student is threatening suicide with a
lethal means in hand.
RESPONSE:
Immediate notification of the school principal or designee who declares
the emergency and summons the appropriate services.
PRIORITY:
The physical survival and safety of the student and others. The crisis
area needs to be cleared of all other students and school personnel not
involved in the emergency response. Immediate notification of the
parents. Parents to meet the principal or designee either at school or
where the student is to be transported (e.g. emergency room) to ensure
his/her safety.
TRANSPORTATION: If at all possible, should only be made by paramedic or police. This is
very important because one is never sure of the crisis escalation
potential either medically, behaviorally, or both.
SERVICES:
The school needs to have in place a policy and pre-planned procedures
arranged with the local courts, police authorities and local hospital that
initiate emergency room/hospitalization procedures. If parents are not
cooperative, Children’s Protective Services or an appropriate judge
should be notified immediately.
FOLLOW-UP:
After the crisis has been secured, all events should be documented.
Parents should be contacted and an alliance between the school and
family needs to be pursued to support the student’s recovery.
- 55 -
CHARLESTON COUNTY SCHOOL DISTRICT
SUICIDE ASSESSMENT/INTERVENTION DOCUMENTATON FORM
(SCHOOL ADMINISTRATOR AND GUIDANCE COUNSELOR COPY)
CONFIDENTIAL
Date ________________
Student’s Name: ______________________________DOB:__________________Grade:____________
Address: ____________________________________________________________________________
School: ________________________________ Principal:_____________________________________
Parent/Guardian contact:_________________________________ Phone: ________________________
Reporter’s Name: _____________________________________________________________________
Referred By: ___________________________________ Position: ______________________________
(Ex. Administrator, Counselor, Teacher, Student)
Initial Concern:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Protocol Steps Followed:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Information About the Following Resources Given:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Plan:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
st
nd
rd
Follow-up Dates:
1 _______________ 2 _______________ 3 _______________
Follow-up Plan:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
______________________________ (Attach additional sheet(s) if needed)
Counselor’s Signature: _________________________________________________
Principal’s Signature: __________________________________________________
Other Signatures (If Applicable): _________________________________________
Copies: _______ Counselor: __________ Principal: ___________ Guidance Services, 75 Calhoun St.
- 56 -
SUSPICIOUS MAIL
Definition:
Any suspicious letter or package that may contain any of the following:
Excessive postage, handwritten or poorly typed addresses, incorrect titles;
titles, but no name, misspellings of common words, oily stains,
discolorations or odor, no return address, or one that can’t be verified as
legitimate, contains unexplained substance, either inside or out, conveys a
threat, return address does not match postmark, are of unusual weight or
are lopsided or oddly shaped, and/or have an unusual amount of tape on
them. There is no comprehensive list that will conclusively identify a letter
or package as suspicious, but the above characteristics should alert
employees to a potential problem.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1.
2.
3.
4.
Call 911
Do not open the letter or package
Isolate the letter or package with the least amount of handling
Isolate people that have had contact with the letter or package from those that
have not
5. Remove package from building
6. Turn off all ventilation and fans
7. Evacuate people from the area in which the letter or package is found
- 57 -
DISTURBANCE
Definition: Any disruption of the normal routine of the staff and students that cannot be
handled by the teacher and principal utilizing the Student Code of Conduct.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Advise student in the immediate area of the disturbance to return to class
2. Call 911
3. Activate Crisis Protocol
SITE FACILITY/SECURITY TEAM WILL:
1. Respond to the scene of disturbance
2. Assist with lockdown process
3. Remove the “outermost” students from the scene and return to nearby
classrooms. These students are usually more manageable.
4. Take names of students inciting the disturbance for disciplinary action at a later
time
5. Do not allow students involved in the disturbance, access to lockers or other
areas where weapons may be available
6. Administer first aid for injured students or staff
TEACHERS WILL:
1. Clear hallway around classroom bringing in any students found in the immediate
area. Keep students in the classroom.
2. Release lockdown only after All Clear is given
3. Take roll.
- 58 -
Public Conduct on School Property or at School Activities
All property owned by the school or property (such as school vehicles) leased or
licensed to the school for a particular purpose is referred to herein as “school owned or
controlled property.” All persons on, in or using school owned or controlled property or
appearing at events conducted upon such school owned or controlled property shall
observe, at a minimum, those standards of behavior and conduct expected of CSDB
staff and students.
Specifically, such persons shall not:
1. Obstruct, disrupt or interfere with teaching, research, service, administration,
control, discipline, coaching, officiating or progress of or at an event.
2. Physically abuse or threaten any persons with physical harm on school owned
or controlled property.
3. Damage or threaten to damage property of the school or property leased or
licensed to the school in connection with an event.
4. Force or make unauthorized entry to school owned or controlled property.
5. Use, possess, distribute or sell drugs, other controlled substances, alcohol or
other contraband on school owned or controlled property or distribute or sell
drugs, other controlled substances, other contraband or alcohol within 1,000 feet
of the perimeter of a school site. (Persons known to be under the influence of
liquor shall not be permitted to enter school owned or controlled property.)
6. Possess a deadly weapon, as defined in state law, on school owned or
controlled property unless the person falls within one of the exceptions in state
law for possession of a deadly weapon on school owned or controlled property.
7. Use profanity or verbally abusive language.
8. Engage in any conduct constituting a breach of any federal, state or city law or
school policy and/or regulation.
Any person deemed to be in violation of this policy by the superintendent or
superintendent’s designee shall be instructed to leave school owned or controlled
property. Where repeated violations occur or where a person threatens or appears likely
to violate this policy in the future, the superintendent or superintendent’s designee may
ban or restrict that person’s access to events and to the use of school owned or
controlled property.
- 59 -
HAZARDOUS MATERIALS INCIDENT
Definition:
All schools are at risk from the effects of radiological, hazardous or toxic
material accidents. Such accidents may result in the need to take
immediate action. The action to be taken will depend on the proximity of
the accident to the school, the wind velocity, and the weather.
Shelter-In-Place
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Call for Code Yellow
2. Call 911
3. Establish Command Post
4. Activate the Crisis Protocol
5. Bring all students, faculty, and staff inside the building.
6. Alert teaching staff to close windows/doors
7. Turn off all heating/air
8. Appoint a designee (nurse or receptionist, whichever is appropriate) to stay by
the telephone until the emergency action is determined
9. Meet with incoming emergency response units to receive instructions and/or
relay information
Evacuation
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Call for an evacuation of the building away from the threat
2. Call 911
3. Activate Crisis Protocol
4. Evacuate the building
5. Follow the directions given to evacuate the building (these directions may be
different than those used for fire evacuation depending on where the threat is
located).
6. Use evacuation routes that do not pass the hazard
7. Evacuate to a safe location at right angles and upwind from the hazard
8. Depending on the size and scope of the incident, work with team to get
transportation and set up a family reunification site.
Search and Rescue Team and Facility Security Team Will:
1. Assist with moving students away from the hazard
2. Render first aid if needed
Teachers Will:
1. Assist with evacuation if needed, or implement “Shelter-In-Place” procedures
2. Take roll call when students have reached evacuation point
3. Report any missing students to Incident Commander
- 60 -
EARTHQUAKE PROCEDURES
Definition: Trembling and shaking of the building and grounds.
Signal: Intercom Announcement or three short whistles in room
Steps of Action:
1. Call 911
2. Establish Command Post
3. Follow Crisis Protocol
4. Protect face and head from flying debris with arms, books, coats, etc. Duck
and Cover drill (in hallways).
5. Stay in this position until building tremors and/or flying debris ceases.
6. Await further instructions.
7. If fire alarm sounds, evacuate the building and move to designated fire safety
area. If electricity in inoperative, 3 long whistles will signal evacuation.
Roles:
Office Personnel:
- Determine need for evacuation and notify staff accordingly.
- Take emergency files and cell phone to evacuation site.
- Assess injuries.
- Assign persons to administer first aid at evacuation site.
- Call emergency numbers.
- Have Officers of Corporation assess soundness of the building.
Teacher:
- Remain Calm
- If indoors: Move to hallway downstairs
- Stay clear of windows and exterior doors
- Instruct students to cover their heads
- Stay in place until all shaking stops
- Once told to evacuate the building, remain calm, watch for exposed wires and
falling debris
- If outside: Get to open area away from trees, power lines, and light poles
- Be prepared for AFTERSHOCKS
- Evacuate children, take roll, inform office personnel of any missing children
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THE GREAT SHAKE OUT
Federal, state, and local emergency management experts and other official
preparedness organizations all agree that “Drop, Cover, and Hold On” is the
appropriate action to reduce injury and death during earthquakes. The ShakeOut is our
opportunity to practice how to protect ourselves during earthquakes. This page explains
what to do and what not to do.
Protect Yourself. Spread the Word.
Official rescue teams who have been dispatched to the scene of earthquakes and other
disasters around the world continue to advocate use of the internationally recognized
“Drop, Cover, and Hold On” protocol to protect lives during earthquakes.



DROP to the ground (before the earthquake drops you!)
Take COVER by getting under a sturdy desk or table, and
HOLD ON to it until the shaking stops.
If there isn’t a table or desk near you, cover your face and head with your arms and
crouch in an inside corner of the building. Do not try to run to another room just to get
under a table.
The main point is to not try to move but to immediately protect yourself as best as
possible where you are. Earthquakes occur without any warning and may be so violent
that you cannot run or crawl; you, therefore, will most likely be knocked to the ground
where you happen to be. You will never know if the initial jolt will turn out to be the start
of the big one. You should Drop, Cover, and Hold On immediately!
In addition, studies of injuries and deaths caused by earthquakes in the U.S. over the
last several decades indicate that you are much more likely to be injured by falling or
flying objects (TV’s, lamps, glass, bookcases, etc.) than to die in a collapsed building.
Drop, Cover, and Hold On offers the best overall level of protection in most situations.
As with anything, practice makes perfect. To be ready to protect yourself immediately
when the ground begins to shake, practice Drop, Cover, and Hold On as children do in
school as least once a year.
What NOT to do:
DO NOT get in a doorway! An early earthquake image of California is a collapsed
adobe home with the door frame as the only standing part. From this came our belief
that a doorway is the safest place to be during an earthquake. In modern houses and
buildings, doorways are no safer, and they do not protect you from flying or falling
objects. Get under a table instead!
- 62 -
DO NOT run outside! Trying to run in an earthquake is dangerous, as the ground is
moving and you can easily fall or be injured by debris or glass. Running outside is
especially dangerous, as glass, bricks, or other building components may be falling.
You are much safer to stay inside and get under a table.
DO NOT believe the so-called “triangle of life”! In recent years, an email has
circulated which recommends potentially life threatening actions, and the source has
been discredited by leading experts.
- 63 -
EXPLOSION
Definition:
An explosion in the building or on the premises requiring evacuation of the
building at least 1,000 feet from the facility.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Initiate evacuation by advertising traffic away from the site of the explosion if the
fire alarm is not already activated.
2. Call 911 ~ Remain Calm ~ Give accurate information
3. Establish Command Post
4. Initiate Crisis Protocol
5. Attend to student safety
6. Account for all students
7. Prepare to support victims and their families
8. Prepare to handle incoming phone calls and visitors to the campus
9. Refer all media calls to the Principal
10. Activate the “Family Reunification Center”
11. The minimum safe distance during a fire evacuation is 1,000 feet from the
structure
SEARCH AND RESCUE TEAM WILL:
1. Assist with evacuation
2. Check and clear all areas
3. Maintain order
SITE FACILITY/SECURITY TEAM WILL:
1. Do not allow unauthorized persons to enter the building
2. Shut down electric
TEACHERS WILL:
1.
2.
3.
4.
5.
6.
Close doors (do not lock). Take roll book and call roll
Check classroom before leaving the room
Turn off heat and air when possible
Report any missing students to the Incident Commander
Return to building after all clear call is given by Incident Commander
Any explosion will be treated as a crime scene. Evidence preservation must be
upheld. Report any items moved after an explosion to Law Enforcement.
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UTILITY EMERGENCY PROCEDURES
Definition:
Any gas leaks, electrical power failure, telephone service interruption or
broken water or sewer pipe that may present a hazard to occupants and
facility. Any power outage over one hour dictates school closing due to
the compromise of safety tools such as fire alarm.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1.
2.
3.
4.
5.
6.
7.
Establish Command Post
Advise staff of utility failure
Contact appropriate utility company
Call 911 if necessary
Follow Crisis Protocol
Close/shut off the utility
Initiate evacuation of the area and, if necessary, of the entire building using fire
drill procedures for a gas leak or utility failure that could result in a fire or
otherwise threaten the school and occupants
8. Do not re-enter the building until utility officials approve re-entry.
Search and Rescue Team Will:
1. Begin evaluation of the area or building
2. Relocate articles that may be damaged by water
Facility/Security Team Will:
1. Close/shut off necessary utility
Teachers Will:
1. Take roll book and call roll upon reaching evacuation site
2. Do not attempt to operate or adjust any electrical devices.
3. Report any missing children to Incident Commander
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VANDALISM/GRAFFITI
Definition:
Destruction or defamation of school property. Gang graffiti and related
vandalism has a negative impact on students, parents, school staff, and
the community.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Establish Command Post
2. Request police response (give specific location)
3. Photograph or have photographed all graffiti: No clean up should begin until
photographs and/or videos are taken and Law Enforcement has processed the
crime scene
4. Utilize Maintenance personnel to assist in clean up
5. Utilize paper and tape to obstruct viewing by students, staff and public until
appropriate clean-up can begin
6. Prepare a response that will be give to the media if necessary
7. Create a flyer and/or announcement about crime stoppers and reward money.
(Crime Stoppers 554-1111 will give rewards of up to $1000 for information
leading to an arrest).
- 66 -
CHILD ABUSE AND NEGLECT
Definition: Any suspected physical or emotional injuries present on a child. State law
mandates that School District Employees must report suspected abuse.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1.
2.
3.
4.
Establish Command Post
Follow Crisis Protocol
Contact Law Enforcement and Department of Social Services immediately
Complete the Child Abuse and Neglect form in the Safe Schools Reference
Guide and include copies of discipline and attendance reports, any letters from
nurse, teacher, child that may be helpful to the investigation.
ABUSE COMPLAINT AGAINST STAFF MEMBER:
1.
2.
3.
4.
5.
Follow Crisis Protocol
Call Law Enforcement
Establish Command Post
Notify the Parents/Guardian
Make a full written report to the GB Chair and Principal
It is not our responsibility to prove that a student has been abused. It is our
responsibility to report suspected incidents to the proper authorities immediately
for the child’s safety.
- 67 -
- 68 -
CHILD CUSTODY/INCIDENTS
In order to properly manage the difficulties inherent in these sensitive and volatile
issues, the Principal or designee should consider the following precautions:
1. Insist on accuracy of the student record card information pertaining to custody,
court orders, and student releases.
2. Comply with information provided on the Student Record Card. Copies of the
Student Record Card will be maintained in the Emergency Evacuation Kit.
3. Maintain a current file of legal documents pertaining to appropriate students.
4. Direct school secretary to have at his/her desk a list of students who are not to
be released to anyone except a particular parent or guardian
5. Direct secretary to tag appropriate Student Report Cards
6. When a parent telephones a request that a child be released from school, direct
that identity of the caller be confirmed by a separate call to the parent or
guardian, if needed, before the child is permitted to leave. In the event of any
doubt, the message and phone number should be written down; a return call
should be made after crosschecking the phone number with those on file in the
child’s folder or on the emergency card.
7. Call 911
8. Call local Law Enforcement to verify court orders, warrants, etc. as needed

During early dismissals due to a crisis incident in which family reunification
site has been established, make sure that each parent shows proper
identification before retrieving their child.
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STUDENT RUNAWAY OR ABDUCTION
Definition: Student runs away from the school building during school hours. Student is
abducted by a stranger or family member.
Steps in Action:
1. Notify school office.
2. Contact appropriate emergency services.
3. Contact parents.
4. Follow student if it seems appropriate (student runaway).
5. Notify classroom teacher and get description of clothing worn, vehicle
description (if applicable) of both suspect and victim and any other
information that might be useful to Law Enforcement personnel.
6. Obtain a picture of child from the office and furnish to Law Enforcement as
soon as possible.
7. Notify Law Enforcement personnel to activate an urgent bulletin (AMBER
Alert)
8. DO NOT release any information to the media unless instructed otherwise by
the Principal.
Roles:
Office Personnel:
- Follow student if appropriate (student runaway).
- Insure that all necessary persons are contacted including Officers of the
Corporation.
- Notify appropriate emergency services and parents.
- Obtain and give emergency information.
Teachers:
- Remain in classroom with students.
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STUDENT POSSESSION OF WEAPON ON CAMPUS
Definition:
A student observed with a weapon or is reported to be in possession of a
weapon. A weapon is any firearm, knife or other object capable of
inflicting serious injury or death when used against another person.
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Call 911
2. Call for CODE RED if weapon or suspect is unable to be located or if people
become injured
3. Establish Command Post
4. Activate Crisis Protocol
5. Locate student(s) with the weapon. Encourage student(s) to come to the office
but do not confront if weapon is believed to be on the student’s person, quickly
accessible, or the student is out of control.
6. All searches of students and indications will be conducted by a trained law
enforcement officer only. No school staff member will search or approach
anyone who they feel may be armed. All weapons must be reported to a Law
Enforcement Agency.
7. If the weapon is on campus, ask the student for the location.
Search and Rescue Team and Facility Security Team will:
1. Clear area of staff and students
2. Assist in locating the weapon if not in student’s possession
3. Seal off the location of the weapon but do not move or handle the weapon unless
it cannot be secured any other way until police arrive.
4. Escort police to the area where the student and/or weapon are located
Teachers will:
1. Clear hallway around classroom and bring in any students found in the
immediate area.
2. Keep students in classrooms
3. Close and lock door, especially if the student with the weapon or the location of
the weapon is in the immediate area.
4. Take roll
5. Release lock down only after All Clear is given
6. Turn on computers for emergency information via e-mail.
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HOSTAGE SITUATION PROCEDURES
Definition:
If a situation should arise where one or more persons hold students or
staff hostage on the campus or in the school, the following precautions
and procedures should be considered:
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Call 911
2. Announce CODE RED
3. Establish Command Post
4. Activate Crisis Protocol
5. Maintain open line of communication with responding police department(s).
Designate staff member to meet law enforcement and emergency personnel as
they arrive on campus.
6. Assist responding law enforcement in resolving the crisis. Law enforcement has
total control of the hostage situation until crisis is resolved. Upon resolution of
crisis, site administrator regains control of the school.
Search and Rescue Team and Facility Security Team Will:
1. Report to Incident Command
2. Assists Law Enforcement and other emergency responders.
Teachers Will:
1. Check the immediate area around the classroom; bring in any students found;
lock the door and note the number of students now in the room
2. Allow no one to leave the room
3. Close and cover all windows and blinds
4. Place red or green placard in window. Green means someone is in here and we
are okay. Read means someone is in here and someone is hurt.
5. Keep students calm and quiet
6. Maintain lock down until all clear is given or notified by Law Enforcement
7. In case of evacuation, take roll book and determine any missing/extra students
8. Turn on computer for emergency information via e-mail
9. If instructed to evacuate by Law Enforcement officers, teachers will ask all
students to leave behind all possessions, i.e., book bags, jackets, hats, and
pocket books.
- 72 -
DEATH OR SERIOUS INJURY BY VIOLENCE
Definition: Whenever a student, staff member or visitor on campus is injured by violent
action the following procedures should be followed:
Steps:
1.
2.
3.
4.
Notify Law Enforcement.
Determine injuries and provide first aid, as necessary.
Restore calm by having students either stay in class or return to class.
Assess extent of situation by determining who was involved in or committed
the act. Identify witnesses.
5. Follow emergency procedures for communication of information to staff and
students and evacuate, if necessary.
6. Consider: Initiate a lockdown (Code Yellow) as the standard during a death
situation on campus to assist with isolating student onlookers, and for
containing panic when warranted. May need to initiate a Code Red
depending on the nature of the death, such as a shooting.
7. In the event of death, the Principal should make sure the following is done in
a timely manner:
a. Remove personal items of deceased from lockers, desks, etc.
b. Stop any disciplinary, scholarship, testing or special placement
notification that may inadvertently be sent to the family
c. Contact family personally and offer support
d. Obtain information regarding funeral visitation, home visits,
food/flowers, names of surviving siblings and schools attended
e. DO NOT ANNOUNCE THE VICTIM’S NAME OVER ANY TYPE OF
TWO-WAY RADIO. CITIZENS IN THE SURROUNDING AREAS MAY
HAVE SCANNERS.
f. Coroner is the only person authorized for death notifications.
Medical Team will:




Determine injuries and provide first aid, as necessary
Be responsible for administering CPR if needed
If students are injured, notify parents
If adults are injured, notify an appropriate family member
- 73 -
OFF CAMPUS EMERGENCY/ PRE-PLANNING
Definition: Emergencies that take place off school grounds while students are on a
school sponsored activity. Pre-trip planning is an essential element of trip planning. The
following steps must be completed prior to the off-campus trip:
Pre-planning:
Steps:
1. Field Trip Request Form completed by teacher and approved by Principal.
2. Participant roster with transportation assignment.
3. Emergency Contact and Permission Form for each student.
4. Itineraries, routes and schedules in traveling to and from destination.
Emergency:
Steps:
1. Assist in identifying injured individuals.
2. Contact local emergency personnel.
3. Establish Command Post.
4. Contact office personnel as soon as possible.
5. If necessary to stay with injured individual, assign supervisory responsibilities
to alternate accompanying chaperone.
Roles:
Teacher:
- Assist in identifying injured individuals.
- Use portable phone to contact school.
- Stay with injured individual and assign supervisory responsibilities to an
accompanying chaperone.
Office Personnel:
- Contact parents with emergency notification.
- Contact GB.
- If feasible, go to accident site to assist teacher with supervisory and
communication responsibilities.
- Receive and disseminate frequent emergency updates.
Each field trip should have with them a “Field Trip Kit,” which includes
emergency contact information, Medical Release Form, and Student Information
(guardian/custodial information).
- 74 -
TORNADO AND SEVERE WEATHER PROCEDURES
Definition:
Thunderstorms are a frequent occurrence in Charleston. Thunderstorms
are often accompanied by lightening, damaging winds in excess of 50
miles per hour and hail. Quite often, a thunderstorm is a prelude to a
tornado.
Tornadoes are local storms with whirling winds of tremendous speeds
that can exceed 300 miles per hour.
Tornado Watch: Conditions are favorable for tornado or severe weather.
Tornado Warning: Tornado has been sighted.
Severe Weather: Weather with the potential for damaging winds,
flooding, rain, hail, ice, tornado activity and similar conditions.
Hurricane: Wind speeds of more than seventy-four (74) miles per hour.
The Incident Commander or Designee Will:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Establish Command Post.
Clearly state the nature of the weather event, Tornado Watch or Warning.
Call 911 and follow Crisis Protocol in the event of a tornado sighting.
Contact Principal in reference to early dismissal or releasing students during a
storm after school. Students will not be released during a Tornado Warning.
If the emergency is immediate, call for students and staff to proceed to
designated areas and assume the emergency posture of “duck and tuck”.
Monitor Weather Alert Radio Bulletins.
Keep administrative staff informed concerning the weather situation.
Constantly monitor weather conditions and be prepared to take appropriate
action.
Remove students and staff from portable classrooms during all “Warning” alerts.
Search and Rescue Team and Faculty Security Team will:
1. Designate staff member to monitor weather alert radio/monitor and use
spotters where applicable.
2. Designate staff member to check on field trips.
3. Secure the building by closing windows and doors.
- 75 -
4. Remove students and staff from unsafe areas (Grand Hall, portable
classrooms).
5. Maintain order and quiet.
6. Assist with escorting students to cars.
7. Designate area and assign staff to supervise students and assist staff that
provide their own transportation or live near the school and cannot get home.
Teachers will:
1. Assist in securing the building by closing windows, exterior and interior doors.
2. Take roll while moving students to the loading areas or designated area for
shelter and emergency position.
3. Maintain order and quiet.
4. Report any students not answering roll or on field trips to Incident Commander.
EVACUATION PLAN:
Theresa & Middle School
Go to stairwell by Computer Lab
Debby & Lauren
Go to stairwell by Donna’s Office
Virginia & Emilee
Go to area between classrooms
DD & Cynthia
Go to breezeway in Grand Hall between kitchen
& bathrooms
Specials – Tuesday
P.E.
Area outside Emilee’s classroom
Music & Art
Breezeway in Grand Hall between kitchen &
bathrooms
Technology
Go to stairwell by Computer Lab
Spanish
Area outside Emilee’s classroom
Specials – Wednesday
Spanish & P.E.
Go to stairwell by Donna’s Office
Music, Art & Guidance
Breezeway in Grand Hall between kitchen &
bathrooms
Technology
Go to stairwell by Computer Lab
- 76 -
TROPICAL STORM/HURRICANE OPERATIONAL CONDITIONS
(OPCONS)
OPCON 5: HURRICANE SEASON ENTERED
 OPCON 5 starts on June 1st unless an early season storm places us in
this condition prior to June 1st
 All storm plans and standard operating procedures should be reviewed
including home plans
 Points of contact and telephone numbers should be verified
 All storms are tracked and monitored
OPCON 4: NOTIFICATION AND ALERT
 Local officials are notified that a storm could possible be a threat to South
Carolina
 Emergency Operations Center (EOC) is under a “Limited Activation,” primarily
staffed by Emergency Preparedness Department (EPD) personnel
 All county departments, public safety agencies, hospitals, and response
organizations notified
 CCSD Management Team activates 800 mhz Radio Pager Warning Network
for this and subsequent OPCON upgrades
OPCON 3: STAND-BY
 Storm poses a significant threat to South Carolina
 EOC is “Partially Activated” with EDP staff and key agency representatives
 Pre-Evacuation conferences held with police, shelter teams and other agencies
impacted
 Emergency Council Meeting conducted to discuss voluntary relocation, county
evacuation, as well as a Governor-ordered mandatory evacuation
 Key personnel mot activated at this time will complete personal preparation for
duty and keep their supervisor advised of their location and phone number
OPCON 2: FULL ALERT AND PREPARATION
 Decision to evacuate automatically moves response teams to OPCON 2
 EOC will be a “Full Activation” with necessary personnel to effect evacuation,
sheltering, response and initial recovery
 Moving to OPCON 2 commits substantial amounts of local and state monies to
the storm effort
 Evacuation preparation for law enforcement and shelter teams requires
approximately five hours
OPCON 1: EVACUATION
 Once decision to evacuate is announced, OPCON 1 will be established and
maintained until an “All Clear” is announced
- 77 -
CHARLESTON COUNTY SCHOOL DISTRICT
Hurricane Preparedness Checklist
for
All Schools
Pre-Storm/Condition 5

Conduct annual disaster preparedness training with staff

Develop a school emergency communication plan

Review and update school telephone tree
Threat (Storm Exists)/Condition 4

Begin preparations for the safety of school property and staff

Verify phone numbers for emergency contact
 Monitor the media for weather bulletins/updates
Standby (Watch)/Condition 3

Listen to local news reports for notices from the Superintendent and ECMCS
Principal concerning school district personnel

Address early dismissals, school closings, and other critical issues

Advise all employees of status, evacuation procedures, and routes

Notify supervisor of where you will be and how you can be contacted

Obtain contact phone numbers from key staff personnel

Pick up loose objects from outside of buildings (furniture, garbage cans,
temporary signs, etc.) and bring them inside (All faculty)

Clear desks, tables and tops of other equipment and store cleared items in a
secured area

Disconnect electrical plugs and extension cords excluding telephones

Computers – refer to Wide Area Network Disaster Procedures outlined by the
Department of Information Technology
- 78 -

Move furniture and equipment away from windows and cover valuables with
plastic

Secure all interior items from water damage using plastic bags or covers over
computers, copy machines, printers, files, etc.

Shut off all classroom air conditioners

Pull blinds, shutters and curtains

Shut off lights (on/off switch, not circuit breakers)

Close all doors

Close fire doors throughout the facility

Do not make adjustments to electrical circuit breakers – electrical panels should
be left alone

Turn refrigerators to the coldest setting (open quickly and only when necessary)

Save computer information and safeguard back-up disks in a secure location

Move vehicles to a safe area
Full Alert (Warning)/Condition 2

Secure all valuable school property

Move valuables from mobile classrooms to a secure location

Do not use elevators

Turn off gas if school is not used as a shelter or refuge

Ensure facility is secure – all classroom and office doors locked

Notify ECMCS principal and secretary that all checklist items are completed and
that you are not leaving town
Post-Disaster/Recovery

Listen for public communications for information and instructions concerning
CCSD, its students, staff and faculty

Assist with the examination and assessment of building and grounds

Disseminate information to your staff by using the telephone tree

Advise Principal of your location
- 79 -
FIRE PROCEDURES
Definition: A fire in the building or on the premise requiring the evacuation of the
building at least 300 feet from the facility.
Signals: Continuous ringing of the fire alarm.
Steps:
1. Pull fire alarm. (L&S Electronics will contact emergency personnel).
2. Close all windows and doors to contain fire.
3. Evacuate building to assigned places.
a. Students will walk to a designated area in a quiet and orderly manner.
b. The first teacher to the door will hold it for others.
c. Classroom windows and doors should be closed by office personnel or
the last adult to leave the premises.
d. Teachers are to take rolls and report absentees to office personnel
immediately.
e. Fire evacuation plans are posted in every classroom.
4. Take roll. Notify firemen of any missing children.
5. Notify any utility companies if necessary.
6. Keep all access roads clear for emergency vehicles.
7. Re-entry will be determined by office personnel upon recommendation of the
fire department.
Roles:
Office Personnel:
- Supervise evacuation and check for injuries.
- Phone 911 ~ Remain calm ~ Give accurate information.
- Prepare to support victims and their families.
- Secure and take emergency card file.
- Check bathrooms and other spaces for students and other people.
- Supervise first aid needs.
- Work with team to get transportation and set up a family reunification site.
Teachers:
- Close doors (do not lock).
- Turn off heat and air when possible.
- Take roll book and call roll.
- Notify office personnel of any missing students.
- Return to building after all clear call is given by Incident Commander.
- 80 -
BOMB THREAT/ EXPLOSION PROCEDURES
Definition: A verbal or written threat to activate an explosive device either present or
alleged to be present in the school or school grounds.
Signals: Verbal communication with the staff.
Procedures:
Receiver of call –
1. Write down exact words of caller.
2. Keep caller talking.
3. Ask where bomb is located and what time it is to go off.
4. Give full report to the Principal immediately.
5. Make note of the following –
a. Sex, age, attitude of caller
b. Voice characteristics (accent, speech impediments, etc.)
c. Background noises
d. Date and time of day call was received.
Action: upon receipt of a bomb threat notification:
1. Verbally notify staff.
2. Activate team for visual search of escape routes and bathrooms. This search
should take approximately 3 minutes.
3. After visual search, activate evacuation signal.
4. Evacuate building.
5. Office personnel will determine when to occupy building after consultation
with law enforcement.
Roles:
Office Personnel:
- Determine need for evacuation and notify staff accordingly.
- Gather information from staff on anything suspicious.
- Assist Law Enforcement in a search of the school building and grounds.
- Search all public areas of the building to include hallways, corridors,
stairwells, trashcans, and bathrooms for any suspicious items. DO NOT
TOUCH OR TAMPER WITH ANYTHING THAT IS SUSPICIOUS.
- Search systematically from ground to waist, waist to head, over head.
- Report anything suspicious to Incident Commander.
- Report “cleared” areas to Incident Commander.
- DO NOT USE RADIO OR CELL PHONES.
- Call SLED and file bomb report with them.
o
How to contact SLED - The public may reach SLED through telephone
number 803-737-9000 or through a mailing address of:
Post Office Box 21398; Columbia, SC 29221
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Teachers:
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Remain calm.
Search classroom for any suspicious or unaccounted items.
Report to Incident Commander any suspicious or unaccounted items.
Follow Code Green procedure if initiated by Incident Commander.
DO NOT TOUCH OR TAMPER WITH ANYTHING THAT IS SUSPICIOUS.
Take roll, and report any missing students to Incident Command.
CODE GREEN
Bomb Threat Evacuation
CODE GREEN is indicative that an evacuation of the school is necessary to ensure the
safety of all students and that remaining in the building can cause a greater risk to the
faculty, students and staff.
In the event of a CODE GREEN, the following procedures shall be followed:





Follow the directions given to evacuate the building (these directions may be
different than those used for fire evacuation depending on where the threat is
located.
Remain calm.
Report any suspicious items to the proper authority.
DO NOT USE CELL PHONES OR RADIOS.
Leave classroom doors unlocked
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BOMB THREAT REPORT FORM
(Keep copies at switchboard or main telephones for immediate use by operator/secretary)
SCHOOL _________________________ DATE: _________________ TIME:_________
Name of person taking call/threat: __________________________________
Questions to ask:
1. When is the bomb going to explode?
2. Where is it right now?
3. What does it look like?
4. What kind of bomb is it?
5. What will cause it to explode?
6. Did you place the bomb?
7. Why?
8. What is your address?
9. What is your name?
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
CALLER’S VOICE
__ Calm
__ Nasal
__ Slow
__ Raspy
__ Loud
__ Deep
__ Cracking __ Distinct
__ Deep Breathing
__ Angry
__ Rapid
__ Crying
__ Accent
__ Stutter
__ Soft
__ Laughter
__ Slurred
__ Excited
__ Familiar
__ Normal
__ Disguised
__ Lisp
__ Ragged
__ Whispered
__ Clearing Throat
If voice is familiar, who did it sound like? _________________________________
EXACT WORDING OR THREAT: ________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
BACKGROUND SOUNDS
THREAT LANGUAGE:
__ Street
__ Static
__ Voices
__ Motor
__ Local
__ Booth
__ Well spoken
__ Foul
__ Irrational
__ Taped
__ Incoherent
__ Message read by threat maker
__ Animal Noises
__ PA System
__ Music
__ House Noises
__ Office Machinery
__ Long Distance
REMARKS: __________________________________________________________________
____________________________________________________________________________
Sex of Caller: M___ F___ Culture ______________________ Age__________
Length of Call ____________
Number at which call was received: _______________________
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CRISIS RESPONSE KIT
THE INCIDENT COMMANDER OR DESIGNEE WILL:
1. Create two (2) Crisis Response Kits to be used during emergencies and
evacuations. The kits will contain information that will allow the Incident
Commander or Designee to quickly integrate into the Incident Command System
and provide critical information needed by responding agencies. The Incident
Commander will take the kit whenever the building is evacuated.
2. The kits will become the portable command post for the Incident Commander
during the first critical minutes of any crisis which requires the activation of the
Incident Command System. This shall include but not be limited to evacuations,
drills, and exercises.
3. The kits will be kept updated and one will be stored in the Principal’s office and
the other at another location opposite the Principal’s office.
4. One kit will be taken to the family reunification site during the evacuation, should
this process be implemented.
5. The Crisis Response Kits should be stored in an “out of sight” location so as not
to be readily accessible by an offender.
6. The Crisis Response Kits, at a minimum, will contain the following items
a. A copy of the School Emergency Plan
b. Student release/sign-out sheets
c. Up-to-date information regarding parental or guardian custodial
information; family contact numbers
d. Emergency medical information regarding students and staff
e. Class rosters
f. Flashlight and batteries
g. Cell phone/portable radio
h. First Aid Kit
i. Incident Command Paperwork
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Response Protocols
1. Quickly take the kit to the area where first responders will arrive.
2. Assist the public safety Incident Commander, who is designated to be in charge
of the scene. Ensure that command of the scene is transferred to the
appropriate public safety official immediately upon arrival according to plans.
3. The second kit should be taken to the evacuation or family reunification site.
This will facilitate the transferring of custody of students to parents or guardians
efficiently. The student contact information will ensure that non-custodial parents
and others who are not authorized to have access to a child do not exploit the
crisis situation.
4. The school’s Incident Commander should remain at the Command Post with the
public safety Incident Commander to familiarize him/her with the information in
the box and facilitate communication.
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ECMCS SCHOOL CRISIS PROCEDURES – DAY OF INCIDENT
Guidelines for the principal and the Crisis Team Coordinator to follow:
1. The principal will request and verify information regarding the incident.
2. Principal notifies the staff of the crisis before the school day begins, if possible.
The emergency phone tree should be utilized.
3. Principal calls a meeting before school, if possible, to brief the staff and inform
them how to handle requests for information and students needing counseling. If
that is not possible, then the information should be given in writing to all staff as
soon as possible after school starts.
4. Explain to staff how to handle media and parent requests for information. It is
very important to brief personnel who answer phones.
5. A memo to be read to the students explaining the crisis situation should be given
to the designated teachers and time set aside to read it and answer questions.
Public address announcements to explain the crisis are discouraged. Staff
should also be informed where to send students who need counseling. It would
be a good idea to have several different locations and assign students by grade
level (Refer to sample memos and letters).
6. Some students may need to go home; plan for handling those calls. Be careful
to call parent or guardian listed as school emergency contact.
7. Prepare a letter to go home with the students that day explaining the facts of the
crisis and the school’s response.
8. The principal meets with the Crisis Team before the school day ends to discuss
the response by team members and to determine if extra help is needed the next
day or later. If necessary, request that the Crisis Team remain for the debriefing
meeting.
9. Conduct a debriefing meeting with the faculty after school to explain the
information sent home, answer questions, and explain procedures for the next
day. Plan the immediate response by the school if appropriate.
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Information Checklist
Here is a list of information that may need to be collected to inform parents, staff and
students about a school crisis.
If someone is injured and is hospitalized:
Determine if visiting is allowed and welcomed by the family and when it is
allowed at the hospital.
If there is a death:
Gather information about time and location for the visitation and funeral service.
Ask family if there are specific needs that the school can address.
Gather the suggestions for a memorial or offer of assistance that will be
completed sometime later.
Get the names and addresses of the Crisis Team members from the team coordinator
and send Thank You notes.
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CHARLESTON COUNTY SCHOOL DISTRICT
School Counselor Coordinator
Crisis Intervention Report Form
DISTRICT: ___________ SCHOOL: ____________________ DATE:_____________
TIME OF ARRIVAL: _________________ TIME OF DEPARTURE: _______________
Principal Contacted _______________________________ Date:_________________
Associate Superintendent Contacted _________________ Date:_________________
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
TEAM CONTACT PERSON: _________________________________________
RESPONDERS PRESENT:
Name
School/Office/Agency
Position
Date/Time
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DESCRIPTION OF CRISIS:

WHO/WHAT: _____________________________________________________
________________________________________________________________

SITUATION: ______________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

RESPONSE: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Follow-up if needed (Yes or No) Explain/who responsible:__________________
________________________________________________________________
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CRISIS MANAGEMENT GUIDELINES FOR PRINCIPAL
The following guidelines are to be used in all crisis situations as defined in this
plan:
1. The principal will request and verify information regarding the incident.
2. The principal will notify his/her Board chair of the incident and facts collected.
3. All media requests are referred to the building principal, who will consult with the
Governing Board.
4. The principal will remind teachers and students to refer inquiries from the press
and others to him/her.
5. Whenever possible, the faculty and staff as a group will be informed (before the
students) by the principal and given time for discussion and planning.
6. The principal, with input from the Crisis Team, will decide how the student body
will be notified.
a. A written paragraph will be provided for teachers containing factual
information which, at the principal’s discretion, may be read to students.
b. Announcements over the public address system will be avoided. Bells will
be held, if necessary, until there has been an opportunity for students to
ask questions in response to the information provided.
c. When all classes have been informed of the crisis, follow-up information
may be provided by the principal.
7. The principal or designee will notify the families of those students directly
involved by the crisis and what response the school has taken to date.
8. The principal will designate staff and areas in the building in which to conduct
crisis follow-up counseling.
9. The principal or designee will prepare a letter to go home with the students. (See
Sample Letters)
10. The principal will provide follow-up for students and staff who may have
questions during the next days and/or weeks.
11. Principal, guidance staff, and district crisis team members will discuss and review
recommended procedures and strategies to be implemented with the entire
faculty and staff at each school.
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Administrative Fact Sheet
To answer telephone inquiries during a crisis, know the facts:
1. What has happened?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
2. When did the event occur? ________________________________________
3. Where did the event occur? _______________________________________
4. Who is involved? (Do not give out names of deceased or injured until the family
has been notified.)
________________________________________________________________
________________________________________________________________
________________________________________________________________
5. What is being done by school and emergency personnel?
________________________________________________________________
________________________________________________________________
________________________________________________________________
6. What procedure should parents follow to have their children/students released or
excused to attend a funeral?
________________________________________________________________
________________________________________________________________
________________________________________________________________
7. Will the school be closed or classes held in another facility? If so, where?
________________________________________________________________
8. Are any meetings planned for parents or members of the community? Where?
When? __________________________________________________________
________________________________________________________________
________________________________________________________________
9. What is being planned to help families directly affected by the crisis?
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Sample Faculty Memo
Date:
To:
ECMCS faculty and staff
From:
Jody Swanigan, Principal
Subject:
Accident on campus
We have had a serious injury of a student in one of our third-grade classrooms
early this afternoon. You may have noticed the commotion and seen emergency
personnel enter the building. Your students may be anxious and upset. Please only tell
them there has been an accident and the police and firemen are here to help.
Encourage them to express their fears and scary feelings. The sirens and ambulance
may remind them of other accidents in their neighborhood or home. Reassure them
that there is no danger to them.
Do not permit students to enter the south hallway at this time. Exit and building
and re-enter through the west entrance to reach the cafeteria or gym. If your classroom
is located in the south wing, remain in class until you receive further notice.
We will identify the student for you after the family has been contacted and will
give you additional information as soon as it is available. There will be a faculty meeting
in the media center at 3:35pm with the crisis team and the school psychologist. Please
plan to attend.
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Sample Faculty Memo
Date:
To:
ECMCS faculty and staff
From:
Jody Swanigan, Principal
Subject:
Suicide of John Smith
We are asking you to discuss the death of John Smith, an eight grade ECMCS
students, with your class at the beginning of school. Some students will already be
aware of his suicide from the 10:00pm news on TV last night. Others will be learning of
his death from you. I recommend that you give your class an opportunity to hear the
following facts from you first, and then give them time to ask questions and discuss their
feelings. You can expect some students to be angry and upset as well as sad. Please
be sensitive to their feelings.
John died suddenly last night in his home. His sudden death is a terrible
sadness to our school family.
Students may be excused from classes for John’s funeral if they bring a written
excuse from a parent. Funeral arrangements are still pending. We will give you that
information when we receive it. The family will be at the funeral home tomorrow
evening if anyone wishes to pay his or her respects and extend sympathy. Some
students may wish to make a donation to the Crisis Center in John’s memory. A box is
placed in the office for the collection of donations or any notes written to John’s family.
The crisis team will be in the school building throughout today and the rest of the
week. If you wish to have some assistance in discussing John’s death with your class,
a team member will come to your classroom. Please identify any students you think
needs further help in dealing with this tragic event and send him or her to the
counselor’s office.
Today may be a very difficult one for you as well as our students. A crisis team
member will be in the teacher’s lounge if you wish to talk further about the suicide.
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Sample Letter to Parents
Date:
Dear Parents:
The school is deeply saddened by the death of Mrs. Harriett Morrison, one of our
fourth grade teachers. Mrs. Morrison was a member of our faculty for seven years. We
have no additional information to give you about her death at this time. Our school
family will miss her greatly.
Your child’s class had the opportunity to talk to a counselor from the crisis team
today about our loss. Your child may want to talk to you about his or her feelings. As
difficult as it is, talking about feelings will help your child deal with the death.
The funeral will be on Tuesday, September 19 at 11:00am at St. Rita’s Episcopal
Church, 6720 Webster. Smith and Johnson Funeral Home, 1802 North Washington, is
in charge of the service. We encourage you to accompany and support your child if you
want him or her to attend the service. The school office needs a written note from you
in order for us to release your child from class.
Please telephone the school counselor or school psychologist if you would like
further help or assistance.
Sincerely,
Jody Swanigan
Principal
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Sample Letter to Parents
Date:
Dear Parents of ECMCS Students:
The ECMCS community was saddened to learn of the reported death of one of
our students. The death of any young person is a loss which, in one way or another,
affects each of us. The tragic circumstances of John Smith’s death are, perhaps, more
shocking and more difficult to accept.
We have asked the assistance of the crisis team to help our school community
deal with this loss. We are doing everything we can to help your child and our staff
through this tragic experience. You may anticipate more questions and need to talk
about the death at home.
John’s funeral will be held at Grace Baptist Church, 428 Elm Street, on Thursday
at 10:30am. Your child may be excused from school to attend the funeral with written
permission from you. We encourage you to make arrangements to accompany him or
her. You will need to provide your own transportation. The school will remain open for
the students who choose not to attend the funeral.
John’s classmates and teachers have decided to receive donations in his
memory and will make a contribution to the Crisis Center. Please contact the school
office at 216-2883 for further information.
If you have any concerns regarding your child’s reactions to this loss, Mrs. Jones,
the school nurse, and Mr. Johnston, the school counselor, will be available to assist
you.
Sincerely,
Jody Swanigan
Principal
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Incident Command Paperwork
and Forms
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Sample Parent Letter
(ECMCS Letterhead)
Date
Dear Parents:
Should an emergency or disaster situation ever arise in our area while school is in
session, we want you to be aware that the school has made preparations to respond
effectively to such situations. In fact, public schools in Charleston are built to meet
stringent construction standards and they may be safer than your own home in the
event of a disaster.
Should we have a major disaster during school hours, your child(ren) will be cared for at
this school. Our School District has a detailed emergency plan which has been
formulated to respond to a major catastrophe.
Your preparation and cooperation is necessary in any emergency:
1. Do not telephone the school. Telephone lines may be needed for emergency
communication.
2. In the event of a serious disaster, students will be kept at the school until they are
picked up by an identified, responsible adult (who has been identified as such on
a School District Emergency Card) which is required to be filled out by parents at
the beginning of every school year. Please be sure you consider the following
criteria when you authorize another person to pick up your child at school.
a. they are 18 years of age
b. they are usually home during the day
c. they could walk to school, if necessary
d. they are known to your child
e. they are both aware and able to assume this responsibility
3. Some situations may make it necessary to “lock down” the campus, in which
parents will be denied access to the school. Stay tuned to local radio and
television stations for emergency information and instructions on school
dismissal and student/parent reunification.
4. Impress upon your child the need for them to follow the direction of any school
personnel in times of an emergency.
Students will be released only to parents and persons identified on the School District
Emergency Card. During an extreme emergency, students will be released at
designated reunion sites located on the school campus. Please instruct your student to
remain at school until you or a designee arrives. Since local telephone service may be
disrupted, also list an out-of-state contact on the emergency card, since calls may still
be made out of the area while incoming calls are affected. The decision to keep
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students at school will be based upon whether or not streets in the area are open. If
this occurs, radio and television stations will be notified.
In case of a “hazardous release event” (chemical spill) near the school area, “Shelter-inPlace” procedures will be implemented to provide in-place protection. All students and
staff will clear the fields, report to their rooms, and all efforts will be made to prevent
outside air from entering classrooms during the emergency. “Shelter-in-Place” signs will
be placed in classroom windows or hung outside classroom doors during a drill or
emergency. Students arriving at school during a “Shelter-in-Place” drill or event should
report to the school office or to a previously designated area at the school since
classrooms will be inaccessible. When the dangerous incident has subsided, an “all
clear” signal will be given.
Please discuss these matters with your immediate family. Planning ahead will help
alleviate concern during an emergency.
Sincerely,
Jody Swanigan
Principal
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ECMCS STUDENT RELEASE FORM
To be taken by Runner
Please Print
Student’s Name: ________________________________________________________
Teacher: _________________________________
Grade: ___________
Requested by: __________________________________________________________
To be filled in by Request Site Staff
Proof of I.D. __________________ Name on Emergency Card_________________________
(Driver’s License or ID)
Yes
No
Student’s Status
To be filled in by Teacher
Sent with Runner _____
Absent _____
First Aid _____
Missing _____
To be filled in by Requester
At the Release Site
Requester Signature: ____________________________________________________
Destination: ___________________________________________________________
Date: ________________________
Time: ___________________________
Give the student’s Out-of-State Contact number to the person picking up the student
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EAST COOPER MONTESSORI CHARTER SCHOOL
SITE STATUS REPORT
To: _______________ From:__________________ Location:____________________
Date: ____________________
Time: _________________
Incident Commander at Site: _______________________________
Message via:
2-Way Radio ___
Radio ___
Telephone ___
Messenger ___
Employee/Student Status
Absent
Injured
# Sent to
Hosp/Med
Dead
Missing
Unaccounted For
(Away from site)
# Released
to parents
# Being
Supervised
Students
Site Staff
Others
Structural Damage (Check damage/problem and indication location(s)

Damage/Problem
Location(s)
Message: (include kind of immediate assistance required; can you hold out without assistance / how
long?: overall condition of campus, neighborhood, and street conditions; outside agencies on campus and
actions; names of injured, dead, missing, and accounted for ASAP)
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WE ARE SHELTERING
IN PLACE
DO NOT ENTER
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WE ARE UNDER
LOCK-DOWN
DO NOT ENTER
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