Royal
110cx
Cash Management System
Owners Manual
8 Departments / 99 PLUs
4 Clerk Totals
Automatic Tax Computation
4 Tax Tables
Currency Conversion
Security features
Programmable Electronic Cash Register
Easy Set-Up Instructions
see page 12
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WELCOME...
to the Royal family of fine business machines.
We sincerely hope you will enjoy the many benefits
of being associated with a distinguished product
name that has represented both quality and
customer satisfaction since 1905.
This electronic cash register is designed to help your business function smoothly by providing efficient
register operations and accurate management reports. Start-up is quick and easy, yet there are many
options that can be added and revised so that you can customize your operations for optimum productivity.
Here are just a few of the register's many valuable features:
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8 departments and 99 PLU settings
•
4 Clerk Totals
•
Security system
•
Choice of Journal or Customer Receipt printout
•
Automatic tax computation for tax rate (Canadian Tax and VAT - 4 Rates)
•
Up to 4 Tax Tables
•
Currency Conversion
•
Department-linked entry options that streamline and speed-up operation
•
Periodic management reporting systems
•
Battery back-up / memory protection of records
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TABLE OF CONTENTS
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INTRODUCING ...YOUR CASH REGISTER......................................................................................................1
STANDARD ACCESSORIES ........................................................................................................................1
USING THIS MANUAL ...................................................................................................................................1
SPECIFICATIONS AND SAFETY ......................................................................................................................2
SETTING UP AND MAINTAINING THE CASH REGISTER .............................................................................3
KEYPAD FUNCTIONS .....................................................................................................................................4-5
THE CONTROL SWITCH....................................................................................................................................6
REMOVABLE CASH DRAWER.....................................................................................................................6
THE DISPLAY......................................................................................................................................................7
READING THE DISPLAY...............................................................................................................................7
Special Symbol Indicators.........................................................................................................................7
DISPLAYING THE TIME ................................................................................................................................7
ERROR CONDITIONS.........................................................................................................................................8
THE ERROR ALARM SYSTEM.....................................................................................................................8
Clearing An Error.......................................................................................................................................8
VOIDING ERRORS ........................................................................................................................................8
Voiding the Entry Just Completed ............................................................................................................8
Voiding An Earlier Entry ............................................................................................................................8
THE BATTERY BACK-UP SYSTEM..................................................................................................................9
LOADING PAPER .............................................................................................................................................10
INSTALLING THE INK ROLL ...........................................................................................................................11
QUICK START ................................................................................................................12-13
SETTING PROGRAMS................................................................................................................................14
Entering the Program Mode....................................................................................................................14
Exiting the Program Mode ......................................................................................................................14
Clearing Errors ........................................................................................................................................14
DATE AND TIME ..........................................................................................................................................15
Setting the Date and Time ......................................................................................................................15
SETTING THE CLERK SYSTEM ................................................................................................................16
PERCENT DISCOUNT (-%).........................................................................................................................17
Setting a Percent Discount (-%) Rate.....................................................................................................17
DEPARTMENT TAX STATUS .....................................................................................................................18
Assigning a Department Tax Status/Multiple Item Sale.........................................................................18
Programming Departments as Taxable and Non-Taxable ....................................................................18
ZERO PRICE ENTRY SETTING .................................................................................................................18
TAX RATE.....................................................................................................................................................20
Programming the Tax Rate.....................................................................................................................21
Single Fixed Percentage Tax Rate .........................................................................................................21
State Tax Table Rate ..............................................................................................................................22
PRICE LOOK UPS .......................................................................................................................................23
Creating Price Look-Ups (PLUs) ............................................................................................................23
PLU Confirmation Report........................................................................................................................24
SECURITY CODE AND DECIMAL POINT .................................................................................................25
Assigning a Security Code......................................................................................................................25
Setting the Decimal Point........................................................................................................................25
SETTING THE EURO CONVERSION FEATURE .....................................................................................26
SUMMARY OF PROGRAMS.......................................................................................................................27
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TABLE OF CONTENTS
______________________________________________________________
TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28
SAMPLE RECEIPT.......................................................................................................................................28
TRANSACTION SYMBOLS .........................................................................................................................28
STANDARD TRANSACTIONS ....................................................................................................................29
Registering a Single Item Sale and Tendering Change.........................................................................29
Registering a Sale to Multiple Items .......................................................................................................29
Registering a Charge Transaction..........................................................................................................29
Using Split Tendering..............................................................................................................................30
MINUS (-) KEY TRANSACTIONS................................................................................................................30
Registering a (-) Reduction (Coupon).....................................................................................................30
PERCENT DISCOUNT (-%) TRANSACTIONS ..........................................................................................30
Discounting (-%) Individual Items ...........................................................................................................30
Using a Preset Discount (-%) on the Total Sale.....................................................................................30
Using a Preset Discount (-%) on Individual Items..................................................................................30
Overriding the Preset Discount (-%).......................................................................................................31
PLU CODES .................................................................................................................................................32
Using Fixed PLU Price ............................................................................................................................32
Using Open PLU Price ............................................................................................................................32
Overriding Open PLU Price ....................................................................................................................32
VOID AND REFUNDS..................................................................................................................................33
Voiding the Previous Entry in the Middle of a Sale ................................................................................33
Voiding a Single Item ..............................................................................................................................33
Voiding Multiple Items .............................................................................................................................33
Refunding a Single Item..........................................................................................................................34
Refunding Multiple Items.........................................................................................................................34
TAX OVERRIDE TRANSACTIONS .............................................................................................................35
Exempting Tax on an Item ......................................................................................................................35
Exempting Tax on an Entire Sale ...........................................................................................................35
Adding Tax to a Non-Taxed Department................................................................................................35
OTHER TRANSACTIONS............................................................................................................................36
Registering Money Received on Account ..............................................................................................36
Paying Money Out...................................................................................................................................36
Registering an Identification Number .....................................................................................................36
Registering a No Sale .............................................................................................................................36
MANAGEMENT REPORTS ..............................................................................................................................37
"X" POSITION REPORT ..............................................................................................................................37
"Z" POSITION REPORT AND RESET ........................................................................................................37
PRINTING THE SALES REPORT ...............................................................................................................37
CLEARING THE GRAND TOTAL................................................................................................................37
SAMPLE MANAGEMENT REPORT ...........................................................................................................38
BALANCING FORMULAS............................................................................................................................39
PLU REPORT ...............................................................................................................................................40
TROUBLESHOOTING (FULL SYSTEM CLEAR PROCEDURE) ..................................................................41
TAX SYSTEM PRESET.....................................................................................................................................42
VAT TAX SYSTEM ............................................................................................................................................43
CANADIAN TAX SYSTEM.......................................................................................................................... 44-45
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APPENDIX 1: CALCULATING STATE TAX TABLE CODES.......................................................................49
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INTRODUCING ... YOUR CASH REGISTER
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STANDARD ACCESSORIES
The following are included in the box with your cash register:
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1 black plastic journal winder spindle
1 roll of standard paper tape
1 ink roll (already installed)
2 Cash Drawer / Journal Lock keys
Instruction Manual
Quick Start Sheet
USING THIS MANUAL
Your Cash Register manual is organized for easy reference. The front portion contains general information on all features and
functions of the cash register. Instructions for setting the optional programs are next. Transaction examples for operating the
register are at the back of the manual. Use the TABLE OF CONTENTS to locate a particular item.
Throughout this manual, references to the keypad are shown bolded and in brackets. References to the operational
keys are preceded by the word "press". For example: Press [SUBTOTAL]. Or: Press [DEPARTMENT 1]. References to
the numeric keypad are preceded by the word "type". For example: Type the number [1].
GETTING STARTED
Important note: The cash register must be first plugged in before installing the back-up batteries.
Before you begin to operate the register or set the programs, check SETTING UP AND MAINTAINING THE CASH REGISTER
for installation information. Review KEYPAD FUNCTIONS, THE CONTROL SYSTEM and THE DISPLAY to become familiar
with their operations.
NOTE: Programs and transaction information for management reports are stored in the memory of the cash register. The
batteries must be installed to save this information.
SETTING THE REGISTER PROGRAM
Transaction examples provide steps for key operations. Sample receipts are included.
Royal's helpful "Quick Start" program (Page 12) will provide you with the most
basic
programming options for the operation of your new cash register. Many
users find
"Quick Start" the best way to begin to learn about the many capabilities of the machine.
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SPECIFICATIONS AND SAFETY
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MODEL:
TYPE:
DISPLAY:
CAPACITY:
PRINTER:
INK SOURCE:
PAPER SUPPLY:
MEMORY BATTERY
PROTECTION:
TECHNOLOGY:
POWER CONSUMPTION:
OPERATING TEMPERATURE:
DIMENSIONS:
WEIGHT:
Royal 110cx
Electronic cash register with printer and 8 departments.
Single LCD Display. Cashier only. Symbols for error, change, subtotal, minus, total and item
count.
7 digits input and readout.
ECR exclusive serial printer.
Black Ink Roll (ROYAL brand PCUA #013109)
57MM (2 1/4" Single-Ply Register Tape (ROYAL brand PCUA 013129)
Approximately 30 days after power interruption.
CMOS RAM
Standby - 15W, Operating - 47W
0-40 Degrees Centigrade (32-104 Degrees Fahrenheit)
16 3/4" x 12 3/4" x 10 1/4"
13 lbs.
SAFETY NOTICE
The main outlet for this cash register must be located near the unit and easily accessible.
Do not use this cash register outdoors in the rain or near any source of liquid.
WARNING
"This equipment generates, uses and can radiate radio frequency energy and if not installed and
used in accordance with the instructions manual, may cause interference to radio communications. It
has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J
of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference
when operated in a commercial environment. Operation of this equipment in a residential area is likely to
cause interference in which case the user at his own expense will be required to take whatever measures
may be required to correct the interference."
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SETTING UP AND MAINTAINING THE CASH REGISTER
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SETTING UP YOUR CASH REGISTER
IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs.
1. Place on a level surface to permit smooth operation of the cash register.
2. Plug in the electrical connection to an appropriate outlet.
3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in.
4. Install paper. (See Page 10)
5. Set desired program options using Quick Start (Page 12).
6. Set the Control Switch to R1 (journal record) or R2 (customer receipts).
7. The machine is ready for cash register transactions.
MAINTAINING THE CASH REGISTER
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Never cover the cash register when turned on. Doing so will prevent proper cooling of the electronic components.
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Cover the register when not in use to protect components from dust.
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Take care to keep all liquids away from the machine to avoid spills which could damage electronic components.
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To clean, use a soft, dry cloth. Do not apply organic solutions such as alcohol.
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Your cash register should be kept in areas free from dust, dampness or extreme hot or cold temperatures.
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If stored in extreme temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside
the register to reach room temperature before turning on.
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DO NOT attempt to pull the paper tape when printing or installing paper. Always use the [Feed] key to advance the
paper. Pulling the tape could damage the print mechanism.
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If electronic service is necessary, an authorized service center is recommended.
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Familiarize yourself with the safety statements on Page 2.
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KEY PAD FUNCTIONS
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1.
[ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries.
2.
[ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry.
3.
[ Ref/- ] - Dual Function: Coupon - Subtracts the amount from an item or the sales total, such as a coupon deduction.
Refund - Subtracts an item that is returned for refund. Minus key totals are shown in the management report.
4.
[ RA/EURO ] - Received on Account Key - used to register any money received on account that is not part of a sale; i.e.,
the start-up money put in the drawer at the start of each business day can be registered as an RA. This key also functions
as Euro key for Euro Dollar Conversion.
5.
[ PO ] - Paid Out - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals
appear in the management report.
6.
[ PLU ] - Price Look Up - Registers the preset price of an individual item to the appropriate department.
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KEY PAD FUNCTIONS
__________________________________________________________________
7.
[ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key.
Also stops the error alarm when incorrect entries are made.
8.
[ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also
displays the current time, if set.
9.
Department Keys - Used to select non-taxable and taxable sales at the pre-programmed tax rate.
10. Numeric Entry Keys
11.
Clerk Key - Used to identify associate transaction with a particular clerk. Supports up to 8 Clerks and an optional
security code.
12.
[ -% ] - Percent Discount Key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can
be a pre-programmed percentage rate or any other manually entered percentage rate.
13.
[ #/NS ] - Non Add/No Sale Key - Opens the cash drawer and prints reference data, like driver's license, telephone or
social security numbers.
14.
[ TAX SHIFT ] - Tax Shift Key - Used to enter a non-tax item into a taxable department or to enter a tax item into a nontaxable department.
15.
[ CHECK ] - Total sales paid by check. Check totals appear in the management report.
16.
[ SUBTOTAL ] - Subtotal Key - Used to obtain a subtotal of all entries with tax added.
17.
[ CHARGE ] - Charge Key - Used to total sales that are charged.
18.
[ Amt Tend/TOTAL ] - Amount Tendered and Cash Total Key - Used to total transactions, compute change and obtain
daily grand totals of all transactions in "X" and "Z" positions.
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Comment:
THE CONTROL SWITCH
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The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the
programs. The Control Switch is also used to print or reset the totals for the management report.
Depending on the desired operation, position the Control Switch as follows:
"OFF" - The cash register is turned off and inoperable.
"R1" (On/Journal Tape) - The cash register is set for standard operations, including preset options. A journal record is printed
for each transaction.
"R2" (On/Customer Receipt) - The cash register is set for standard operations, including preset options. A customer receipt
prints for each transaction.
"X" (Management Report) - Prints the "X" management report.
"Z" (Prints Management Reports and Resets Totals) - Prints the "Z" management report and resets totals (except "locked in"
grand total) to zero.
"PRG" (Program Mode) - Used to set and change program settings.
REMOVABLE CASH DRAWER WITH LOCK
The cash drawer will open after completing a cash, check or charge transaction by pressing the [#/NS] key, or by the hidden
emergency lever underneath the register.
The cash drawer is electronically locked when the control switch is in the "OFF" position. In addition, the cash drawer is
designed with a security lock with key that manually locks the cash drawer and prevents electronically opening it by the [#/NS]
key or by the hidden emergency lever underneath the register.
The cash drawer can be completely removed from the register by lifting up on the open drawer and pulling toward you.
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THE DISPLAY
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READING THE DISPLAY
The display shows entry amounts and related transaction information through use of numbers and special symbols. Display
windows are situated so that operator can view the operations.
The display is read from left to right as follows.
Department - The first digit displays the department key pressed for each entry.
Repeat/Multiply - The second digit displays when repeating or multiplying items to indicate the number of items entered at one
price.
Amount - The remainder of the display shows the entry amount. Up to 7 digits can be used for the amount of each entry.
For example, if you register a $1.00 item to Department 1 and repeated the entry, the display would show:
Special Symbol Indicators
Special symbols appear at the far left of the display during operation of the cash register. These symbols identify the amount
shown, warning of an error condition or indicate use of the program mode. They include:
(Change) - Indicates the displayed amount is change due to the customer.
(Minus) - Displays for a negative entry. Also displays if subtotal or cash tendered total is a negative
number due to a return or refund.
(Subtotal) - Indicates amount shown is a subtotal, including tax if applicable.
(Total) - Indicates amount shown is the total of the transaction.
(Error) - Displays if an error is made during operation or when setting programs. An error tone sound to
alert the operator.
SEC Code - Displays when a security code has been programmed and an entry is attempted in either
the Program (PRG) or Z modes.
These symbols clear automatically when you start the next entry or press the [C] Clear key.
DISPLAYING THE TIME
Simply press the [QTY TIME] key to display the current time. (See THE REGISTER PROGRAMS to set the time). The time
can be displayed in either a 12 or 24 hour format. (See Page 15). The displayed time is automatically cleared once a
transaction is started.
NOTE: Trying to use this feature during a transaction will result in an error tone. If this occurs, press [C] to clear the error.
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ERROR CONDITIONS
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THE ERROR ALARM SYSTEM
The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when
setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be
played if a cash register function is not programmed.
To clear the "E" error, simply press the [C] Clear key.
NOTE: Moving the Control Switch from "R1" or "R2" to another position before completing a transaction will result in
an error condition to remind you to total the transaction.
Clearing an Error:
1. Press the [C] Clear key. The tone ends, the display clears and the keypad unlocks.
2. Determine what error was made.
3. Continue with the transaction or restart the program.
NOTE: The [C] Clear key also clears an incorrect entry from the display prior to pressing a registration key. Once an entry is
printed, the [VOID] key must be used to correct an error.
VOIDING ERRORS
Once an entry is printed on the tape, the [C] Clear key cannot be correctly used. Use the [VOID] key to correct an error just
registered.
1. Voiding the Entry Just Completed:
If the transaction has not yet been completed, to erase the entry, simply press the [VOID] key. The entry is reprinted with a
"VD" symbol following the amount and erased from the transaction.
2. Voiding an Earlier Entry:
To void an earlier entry:
1. Complete and total the transaction, including the error.
2. Press the [VOID] key.
3. Retype the incorrect information, exactly as originally entered.
4. Total the transaction.
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THE BACK-UP BATTERY SYSTEM
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During cash register operations, all transaction data for the management report is stored in the register's memory. The memory
also holds all the optional program information. The memory back-up system keeps this information stored in memory when the
cash register is turned off.
The memory is protected by 4 standard "AA"(1.5-Volt) batteries that must be installed before programming the register. Batteries
are not included with the 110cx register. These must be purchased separately.
When properly installed, these batteries provide back-up power to the register memory if the power cord is accidentally
disconnected or if a power interruption occurs. The daily transactions and locked in grand total will be retained by the machine
without (AC) power because of the memory protection feature. Average battery life protection is approximately 30 days after
power interruption.
TO INSTALL OR REPLACE BATTERIES:
1. Open the printer cover as described on Page 10 and move the control switch to the "R1 or "R2" position.
2. Remove the battery cover, located at the back of the printer mechanism. (Figure B).
3. Position the batteries as indicated (Figure C) making sure that the positive and negative poles are aligned
correctly.
4.
Replace the battery cover by sliding down in position. (See Figure D).
5.
Close the printer cover.
NOTE: It is important that the unit is plugged in before the batteries are installed.
NOTE: In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
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LOADING PAPER
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HOW TO LOAD THE PAPER
This register uses standard 2 1/4" single ply calculator paper to produce either a customer receipt (outside) or a journal record
(inside).
NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on
the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL
Order #013129.
1. Plug in your cash register.
2. Grasp the printer cover and pull gently up. Remove the printer cover and set aside. (Figure E)
3. Cut or tear the end of the paper roll evenly for a straight edge to permit proper feeding through the printhead.
4. Place the paper roll in the paper holder so that the paper will feed out from the bottom of the roll.
5. Insert the end of a single paper tape into the paper slot. (Figure F). Adjust writing table as needed to insert the paper.
6. Depress the paper feed [Feed] key until the paper catches and advances through the printer.
7. If the paper does not feed through the printer, make sure the paper was entered properly.
8. Pass the tape through the receipt window of the printer cover.
or
If a journal record is desired, insert the tape into the journal winder. Simply advance the tape approximately 10-12 inches
by using the paper feed [Feed] key. Then, slide the tape under the two forks that extend on both sides of the journal
winder. (See Figure H). Turn the spindle manually a few times to take up the excess paper. Then advance the paper using
the Feed key until the journal paper winds securely around the spindle. (Figure H]
9.Replace the spindle and close the printer cover.
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INSTALLING INK ROLL
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HOW TO CHANGE THE INK ROLL
This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout
on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout
becomes faint, the ink roll needs to be replaced.
CAUTION:
The ink roll is NOT designed to be re-inked. Under no circumstances should this be done or permanent damage to your cash
register printhead will result. Such damage WILL NOT be covered under Royal's warranty.
REPLACE YOUR INK ROLL FOLLOWING THE INSTRUCTIONS BELOW:
1.Turn the control key to the "open" position and
open the printer compartment.
2. The ink roll is found in front of the printhead
mounted in a plastic cartridge. To remove, grasp
the small clip on the left of the ink roll and pull up.
The ink roll will easily pull away from the printhead.
(Figure I)
3. To replace a new ink roll, insert the ink roll
according to markings "L" (Left) and "R" (Right) by
pressing downward to lock it into position, then
close the printer cover. No tools are necessary.
For best performance, store unopened ink roll
package in a cool, dry place until installed.
NOTE: Replace with ROYAL Ink Roll, Order #013109.
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QUICK START
__________________________________________________________________
Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic
aspects of operating your new cash register. Follow these directions precisely:
1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important
that the register is plugged in before the back-up batteries are installed.
2. Perform the following Quick Start programming procedures:
A. Open the printer compartment and place the control switch at the PRG (Program) position.
B. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with step C.
C. Set the current date by typing the numeric keys to represent the month/day/year. Single digits must be preceded by
a zero. For example, to set June 8, 1998, type [060898]. Finalize by pressing the [ST/#/NS] key.
D. Set the current time using the 24-hour clock format. For example: to set 9:15 A.M., type [0915]; to set 7:15 P.M., type
[1915]. Finalize this entry by pressing the [QTY/TIME] key.
E. Set the decimal point as follows (U.S. standard): Type [1], [2] and press the [RA] key.
F. To set a fixed Tax Rate: Type [1] for tax rate #1, then press the [Tax Shift] key. Then type the tax rate as a 4-digit
number. For example, if your tax rate is 8%, type [8000]; if your tax rate is 7.5%, type [7500]. Then press the
[Amt/Tend/TOTAL] key.
Please note for the next steps you will use the Department Keys which are the keys (Dept Shift, 1-8) located directly to the
right of the numeric keys.
G. In these examples, we will program the register to accept a zero price; press [8], [1] and then press the [RA] key.
H. Program Department 1 as taxable items. To do this, type the numeric keys [0][0][1], press [CHECK], type [1][0][0]
and finalize by pressing the [Department 1] key. Repeat this procedure for all departments you wish to tax. Optional:
If you wish to enter preset department prices, see page 18 for details.
I.
Program Department 2 as non-taxable items. To do this, type the numeric keys [0][0][0], press [CHECK], type
[1][0][0] and finalize by pressing the [Department 2] key. Repeat this procedure to all the departments you wish not
to tax. Optional: If you wish to enter preset department prices, see page 18 for details.
J. Basic programming is now complete.
3. To ring up sales, slide the control switch to the R1 or R2 position (R1 winds a Journal Record on the spindle, whereas R2
gives you Customer Receipts through the window opening, as described fully on page 10). Follow the instructions given
in "Transaction Examples".
4. To print Management Reports, slide the control switch to the X or Z position as needed, then press the [Amt
Tend/TOTAL] key. Refer to explanation on page 37 - 41.
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QUICK START
__________________________________________________________________
Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such
as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have
questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Service Dept.
Hotline at 1-800-543-5454 ext. 129, Monday through Friday, 8:00 A.M. to 5:00 P.M. MT.
HELPFUL HINTS FOR A SUCCESSFUL START-UP
With reference to specific steps in "Quick Start":
2-F Tax Programming - As an alternative to using your state's fixed rate percentage you may now or later want to use the
actual state tax codes in Appendix 2. The procedure outlined on page 22 can be used in place of Step 2F of the
Quick Start.
Note: For the most current state tax tables, please visit www.royal.com, the cash register section. A current copy of state tax
tables can be downloaded from this site.
GENERAL INFORMATION
-
It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make
a change, such as an update on state tax rate, be sure you are in the program mode, then re-do the program in question.
A new program entry will automatically override a previous entry.
-
Remember; you enter the program mode by moving the Control Switch to the PRG position.
-
Be sure to slide the control switch to the "Off" position at the end of a business day.
-
In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
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SETTING PROGRAMS
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This cash register allows you to set programs customized to your individual business requirements. These programs include:
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Setting the Time and Date
Setting the Clerk System
Setting a Percent Discount (-%) Rate
Assigning a Department Tax Status and Pre-set Department prices
Setting a Tax Rate
Creating Price Look-Ups
Assigning a Security Code for the Program and "Z" Management Report Modes
Set some or all of the programs, depending on your business needs. Once selected, these programs reside in the register's
memory until you change them.
NOTE: Be sure the memory back-up batteries are installed before setting these programs.
SETTING PROGRAMS
All programs are set by first entering the program mode. They are entered using the numeric keypad [0-9] and appropriate
operation keys. Program selections appear in the display to verify entry and are printed on the receipt.
In this section you will find simple step-by-step procedures for each program. Following each procedure is an example. We
suggest you complete the examples to become familiar with the program, then reset the programs according to your own
requirements.
Entering the Program Mode:
1.
To access the Control Switch, unlock and open the printer cover.
2.
Set the Control Switch to the "PRG" position.
NOTE: If a security code has been assigned, enter the security code and press the [CHARGE] key now.
3.
Once in the program mode, you can set some or all of the programs.
Exiting the Program Mode:
After all the desired programs are set, simply move the Control Switch to the "R1" or "R2" position to begin operations or
turn to the "Off" position if you are finished.
Clearing Errors:
If an error tone sounds, press the [C] key to clear the display. Reenter the program step.
If the prompt "SEC Code" appears, this means a security code was programmed. Enter the 4-digit code followed by the
[CHARGE] key. Then proceed with programming.
Note: While you are programming your register, you might shift to R1 or R2 mode to test a feature by running a transaction. If
you do not [TOTAL] the transaction, when you return to PRG mode an error tone will sound. Simply return to R1/R2 and
[TOTAL] the transaction and then return to PRG mode.
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SETTING THE DATE AND TIME
__________________________________________________________________
Set the date option to print the current date at the top of each receipt, journal record or management report. The current time
can also be displayed by pressing the [QTY/TIME] key.
Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12
hour format. The time prints in the following format: HH•MM. For example: 9:30. If the time is PM, the receipt will print .9-30.
The date and time change automatically as long as the back-up batteries are installed.
Setting the Date:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type [the numbers] representing the current date. Use the following format: MMDDYY. NOTE: Single digit
numbers for months and days must be preceded by a zero [0].
Press the [#/NS] key to store the date.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a date of March 7, 1998
Type/Press:
The Display Shows:
030798 + [#/NS]
307.98
The Receipt Shows:
03·07·98
Date Format: The date will automatically print in the following format: MM-DD-YY (Month-Day-Year).
example: 03·07·98.
For
To select the Day-Month-Year format:
1.
Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the number and press
the [CHARGE] key now. If not, continue with Step #2.
2. Type [7] [1] and press [RA].
3. Continue with the next program or move the Control Switch out of the Program position.
To change back to the Month-Day-Year setting, at Step 2, type [7] [0] and press [RA].
Setting the Time:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2).
Type [the current time] using the following format: HHMM.
Press the [QTY TIME] key to store the time.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set the time at 3:30 PM: (with 12 hour format)
Type/Press:
The Display Shows:
1530 + [QTY TIME]
15·30
The Receipt Shows:
15-30
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SETTING THE CLERK SYSTEM
__________________________________________________________________
The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each
clerk # and the register supports up to 4 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report
captures the number of transactions and sales.
There are a few steps to set up the Clerk System.
Activate/Disable the Clerk System
Assign Clerk # with or without a security code entry reguired
Assign the security code to a Clerk #
Activate/Disable the Clerk System:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [44444]
3.
Enter either [0] or [1] [0] disables the Clerk System; [1] activates the Clerk System.
4.
Press the [Amt/Tend/TOTAL] key to finish.
Assign Clerk # and Security Code Entry:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [11]
3.
Enter either [0] or [1] [0] Clerk # only; [1] Clerk # and security code.
4.
Press the [Amt/Tend/TOTAL] key to finish.
To Assign a Security Code to Clerk #:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
1. Type [444444]
2. Press the [Amt/Tend/TOTAL] key
3. Enter the Clerk # (1 - 4)
4. Enter the (security code) 3 digits. Examples: 123 222, 212 ...
5. Press the [Clerk]
Repeat steps 3, 4 and 5 for each Clerk # you want to have a security code.
6. Press the [C] key to finish.
Printing the Clerk Report:
To print a report of sales by clerk, once the system is activated and Clerk #s assigned, in x mode, press the [Clerk] key.
Using the Clerk Feature
Before entering a transaction, press the number on the numeric pad followed by the [Clerk)key to record transactions to
that Clerk number.
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PERCENT DISCOUNT (-%)
__________________________________________________________________
Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be
discounted from an individual item or an entire transaction.
You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING
THE CASH REGISTER).
Setting a Percent Discount (-%) Rate:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [the numbers] representing the desired percentage rate.
NOTE: Up to four digits, 0-99.99, can be used. For example: to enter 10%, type 1000; to enter 6.5%, type 650.
3.
Press the [-%] key to store the rate.
4.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a percent discount rate of 5%:
Type/Press:
500
[-%]
The Display Shows:
5·00
5·00
The Receipt Shows:
5·00 %-
To set a percent discount rate of 10%: press [1000] and then press the [-%] key.
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DEPARTMENT TAX STATUS
__________________________________________________________________
A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For
example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each
department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset
price.
The programming of the departments consists of 3 steps; selecting the Multiple/Single Item Sale, Tax Status and Department
Preset Price.
1.
2.
3.
Tax Status - allows you to tax or not to tax a department key.
Multiple/Single Item Sales - Multiple Item Sale (Standard) allows many items to be rung up within a transaction.
Single Item Sale allows only one item to be rung up in a transaction.
Department Preset Price (Optional) - allows you to program a price in a department key to save time when ringing
up a sales entry. The price will automatically ring up each time the appropriate department key is pressed.
Note: You can have up to 4 Tax Rates. These are set in the section - Tax Rate. Use the chart below to determine how you want
a department to calculate taxes. Keep in mind, for the sake of simplicity, you can set just 1 fixed rate and use that for all
departments.
Tax Rate Chart
S2
Code
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
USA
CANADIAN
VAT
Non-Taxable
Taxable by TAX 1
Taxable by TAX 2
Taxable by TAX 3
Taxable by TAX 4
Taxable by TAX 1 and TAX 2
Taxable by TAX 1 and TAX 3
Taxable by TAX 1 and TAX 4
Taxable by TAX 2 and TAX 3
Taxable by TAX 2 and TAX 4
Taxable by TAX 3 and TAX 4
Taxable by TAX 1, TAX 2 and TAX 3
Taxable by TAX 1, TAX 2 and TAX 4
Taxable by TAX 1, TAX 3 and TAX 4
Taxable by TAX 2, TAX 3 and TAX 4
Taxable by TAX 1, TAX 2, TAX 3 and TAX 4
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DEPARTMENT TAX STATUS
__________________________________________________________________
(Continued)
ZERO PRICE ENTRY SETTING
This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price.
1.
Enter the Program mode: Move the Control Switch to the "PRG" position.
2.
To allow zero price entry, type [8], then [1], followed by the [RA] key.
3.
To prohibit zero price entry, type [8], then [0], followed by the [RA] key. Please note this is the default setting.
TO PROGRAM DEPARTMENTS AS TAXABLE
Example: Program Department 1 as taxable, using Tax Rate 1, multiple entry and pre-set price of 1.99:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
3.
4.
5.
6.
Type [0] or [1]
0 = Multiple Sales ; 01 = single item
Type ( S2 Code) [2-digit #] from the Tax Rate Chart above.
Press the [CHECK] key.
Type [Pre-set Price].
If you do not wish to program a department pre-set price, enter "0".
Press the [DEPARTMENT] key.
Repeat these steps for each department you will be using.
Example: [0] + [01] + [Check] + [199] + [Department 1]
TO PROGRAM DEPARTMENTS AS NON-TAXABLE
Example: Program Department 2 as non-taxable, multiple entry and no pre-set price:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
Type [0] for Multiple Item Sale, then type [00] for no tax. Press the [CHECK] key.
3.
Press [0] for no pre-set price, then press the [DEPARTMENT 2] key.
Example: [0] + [00] + [Check] + [0] + [Department 2]
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TAX RATE
__________________________________________________________________
Programming the Tax Rate
The 110cx supports up to 4 Tax Tables; therefore, it allows 4 separate rates to be established and each of those rates can be
linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By
establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by
rate.
Each tax rate can be programmed as either a fixed percent tax rate or tax table rate. The fixed rate is a fixed percentage
charged on the total item. For example, 5%. A tax table rate is based on an approved chart issued by individual states.
NOTE: Individual state tax tables are available to be downloaded at www.royal.com as part of the Cash Register section.
The tax system can be set for one of the following settings:
0 = USA Tax Mode (standard setting for U.S. tax)
1 = Canadian Tax Mode
2 = VAT Tax Mode (commonly used in European Countries)
The cash register has already been set at the factory for the USA Tax Mode. If you need to change to the Canadian Tax
System or to the VAT Tax System, following the instructions in those sections.
See the next page for programming details.
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TAX RATE (Continued)
__________________________________________________________________
TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications)
"PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL)
Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you
determine a department's tax status, at that point, you identify the tax rate you want for that department.
If you make a mistake between steps 2 and 4, press the Clear [C] key and start again at step 2.
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Enter (1 - 4) , 1 through 4 being the Tax Rate identifier.
Press [Tax shift] key
Enter the Tax Rate. Up to 5 digits can be used. You MUST enter three digits after the desired decimal place. For
example, to enter 5.5%, type [5500]; to enter 7%, type [7000]; to enter 10%, type [10000].
Note: If you want to set up another Tax Rate, return to step 2. When you are finished setting Tax Rates, go to step 5 to complete
the procedure.
5.
Press the [Amt Tend/TOTAL] key.
Continue with other programming or move the Control Switch out of the Program mode.
Example: Set a tax rate of 5.5%:
1. If needed, move the Control Switch to the Program mode (PRG).
2. Enter [5500] + the [Amt Tend/TOTAL] key.
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TAX TABLE
(AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE)
__________________________________________________________________
If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are
derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for
instructions on calculating your own state's tax table code.
TO PROGRAM A SINGLE TAX TABLE RATE
"PRG" + (State Tax Table Code) + (Tax Shift)
Repeat as needed for each code
1.
2.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type each tax table code followed by the [TAX SHIFT] key.
Example: The tax code for Arizona 4% is: 121-240096-13-19-23-27-27-1029-25-25-25-1025.
1. Move the Control Switch to the "PRG" position.
2. Enter [121] + the [TAX SHIFT] key.
3. Enter [240096] + the [TAX SHIFT] key.
4. Enter [13] + the [TAX SHIFT] key.
5. Enter [19] + the [TAX SHIFT] key.
6. Continue entering the tax codes and press the [TAX SHIFT] key after each code until
finished.
3.
Continue with other programming or move the Control Switch out of the Program position.
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PRICE LOOK UP (PLU)
__________________________________________________________________
A total of 99 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate
entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method
is to set the PLU number with a preset price known as a Fixed PLU Price. The second method is to set the PLU without a
preset price, where you are able to manually enter the price of an item while still having the sales activity recorded under the
PLU number on management reports, known as an Open PLU Price (sub-department). The Open PLU Price is recommended
for items whose prices change frequently.
Before getting started with programming PLUs, the following 3 steps should be done:
1.
2.
3.
Make a list of the PLU numbers and their prices you wish to program.
Decide whether you want the PLU number designated as a Fixed PLU Price or an Open PLU Price. Note: The
Fixed PLU Price does not allow you to override or change a preset price in the register mode, whereas the
Open PLU Price does.
Determine if each PLU number requires tax or no tax. If tax is required for a particular PLU number, be sure to link
the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then
link the PLU number to a department not programmed for tax.
Program PLU Status
Note: This procedure should only be done if you are interested in the Open PLU Price (sub-department) option. Otherwise,
proceed to the next section on Programming PLU Prices.
1.
2.
3.
Enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [PO] key to begin programming the PLU Status.
Type the [PLU # (between 01-99)], press the [PLU] key, type the [PLU Status #] and press the [Department] key.
PLU Status 0 = Fixed PLU Price (This is the factory default option).
PLU Status 1 = Open PLU Price (Sub-department option).
4.
5.
6.
Repeat Step #3 for all desired PLU numbers.
Press the [PO] key to finish programming the PLU Status.
Continue to the next section on programming the PLU Price.
Program PLU Prices
1.
2.
3.
4.
5.
Enter the Program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [QTY/TIME] key to begin programming.
Type the [PLU Number (between 01-99)], press the [PLU] key, type the [PLU Price] and press the [Department]
key.
Repeat Step #3 for all desired PLU numbers. Note: When programming PLU numbers consecutively, it is not
necessary to type the PLU number each time. The system automatically prompts you with the next PLU
number.
Press the [QTY/TIME] key to finish programming PLU prices.
CONFIRMATION REPORTS: No printing will occur during programming of PLUs. To print a PLU Confirmation Report, turn to
the next page.
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PLU CONFIRMATION REPORT
__________________________________________________________________
To print a PLU Confirmation Report
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
2.
Press the [PLU] key. The PLUs programmed will print. See sample printout below.
3.
Continue with other programming or move the Control Switch out of the "PRG" position.
PLU Confirmation Report
______________________
_
_
PLU # _________ 01
0 ________
Department # the PLU is linked to ________ 1
1·99 TX ____
PLU # _________ 02
0
_
_
2
1·29 ________
PLU # _________ 03
1 ________
_
1
0·59 TX
_
_
04
0
_
_
1
0·99 TX
_
_
05
0
_
_
2
5·99
_
_
_
______________________
PLU status of "0" for fixed PLU
PLU price of $1.99 is taxable
PLU price of $1.29 is non-taxable
PLU status of "1" for open PLU
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SETTING THE SECURITY CODE AND DECIMAL POINT
__________________________________________________________________
SECURITY CODE: For Program and Management Report Protection
Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position,
transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned,
the "Z" report prints ONLY after entering the security code.
NOTE: Assign a number easily remembered. You should also keep the program receipt as a reminder. If you do forget the
code, reset this program with a new code. Then, print the report using the new code.
Assigning a Security Code:
1.
2.
3.
If necessary, enter the program mode. (Move the Control Switch to the "PRG" position).
Type (the numbers) representing the security code. (Up to four digits can be used).
Press the [CHARGE] key to store the code.
Example: Assign a security code of "7748":
Type/Press:
7748 + [CHARGE]
The Display Shows:
77.48
The Receipt Shows:
77.48 CH
NOTE: IF YOU SET A SECURITY CODE, YOU WILL NOT BE ABLE TO ALTER YOUR PROGRAM OR
PRINT YOUR MANAGEMENT REPORTS UNTIL YOUR SECURITY CODE HAS BEEN ENTERED.
THE PROMPT "SEC CODE" WILL APPEAR IN THE DISPLAY TO REMIND YOU TO ENTER THE
CODE. TO DELETE A SECURITY CODE NUMBER: ENTER THE PROGRAM MODE, TYPE [0] [0] [0]
[0] AND PRESS THE [CHARGE] KEY.
Using a Security Code in the Program Mode:
1.
In the "PRG" mode, enter the 4-digit code and press the [CHARGE] key. Proceed with programming.
Using a Security Code in the "Z" Mode:
1.
2.
To print a "Z" report when a security code has been assigned, in the "Z" mode, enter the 4-digit code and press the
[Amt Tend/TOTAL] key.
The "Z" report will print.
SETTING THE DECIMAL POINT
To set 2 decimal place (standard in the U.S.):
1.
2.
3.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
Type the numbers [1], [2], followed by the [RA] key.
If finished with programming, move the Control Switch out of the "PRG" position.
THE SAME PROCEDURES APPLY FOR OTHER DECIMAL SETTINGS AS FOLLOWS:
[1]
[1]
[1]
[1]
+
+
+
+
[0]
[1]
[2]
[3]
+
+
+
+
[RA]
[RA]
[RA]
[RA]
=
=
=
=
0.
0.0
0.00 Standard setting for U.S.
0.000
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SETTING THE EURO CONVERSION FEATURE
__________________________________________________________________
CONVERSION FEATURE: Useful along Border States for currency conversion
The Euro Conversion feature provides a automatic method of currency conversion. It establishes one currency as the Local
currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
This feature does not use a daily exchange rate but is established through the following programming steps. The rate can be
changed as frequently as one would want to change the rate, either daily, weekly, monthly or annually.
There are a few steps to set up the Euro Conversion feature.
Activate/Disable the System
Print the Currencies to be printed
Establish the Local/Euro Currency as Standard
Setting the Conversion Rates
Activate/Disable the Euro Conversion Feature:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [7]
3. Enter either [0] or [1] [0] disables the feature; [1] activates the feature.
4. Press the [RA/Euro] key to finish.
Print the Currencies to Be Printed:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [9]
3. Enter either [0] or [1] [0] print both currencies; [1] print only tendered currency.
4. Press the [RA/Euro] key to finish.
Establish the Local/Euro Currency as Standard:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [10]
3. Enter either [0] or [1] [0] = Local; [1] Euro.
4. Press the [RA/Euro] key to finish.
Setting the Conversion Rates:
2. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
3. Type [0 - 8]
0-8 is the number of decimal places for the local currency
4. Type [ 0-8]
0-8 is the number of decimal places for the Euro currency
5. Type [0.00000001 - 999999] this is the rate of conversion. See example below.
6. Press the [VOID] key to finish.
In the above step you establish the rate of the local currency and the rate of the converted currency. For instance, for use along
US/Canadian borders, the local currency is US dollars (USD) and the converted currency is Canadian dollars (CND); the
conversion rate might be 1 USD = 1.5 CND. To program this example, enter:
1 (for USD)
2 (for CND)
000015 (for conversion rate)
[VOID]
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SUMMARY OF PROGRAMS
__________________________________________________________________
Listed below is a recap of all programs set according to the examples used in this section:
Type/Press
Program/Example
Sample Receipt
SET CONTROL SWITCH TO "PRG"
SET DATE: MARCH 7, 1998
(030798) + [#/NS]
SET TIME: 3:30 PM
(1530) + [QTY/TIME]
SET -% RATE: 5%
(500) + [-%]
ASSIGN TAX STATUS:
DEPT 1 - TAXABLE
DEPT 2 - NO TAX
(0) + (01) + [CHECK] + (0) + [DEPARTMENT 1]
(0) + (00) + [CHECK] + (0) + [DEPARTMENT 2]
SET FIXED TAX: 5.5%
(5500) + [AMT TEND/TOTAL]
ASSIGN A SECURITY CODE: 7748
(7748) + [CHARGE]
03·07·98
15·30
5·00
001
1
0·00
000
2
0·00
0·01
55·00
77·48
%CK
TX
TX
TX
CH
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TRANSACTION EXAMPLES
__________________________________________________________________
The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the
program examples used in setting THE REGISTER PROGRAMS.
SAMPLE RECEIPT
The following sample shows where general transaction information is printed on a receipt and what program options must be set
to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
________________________
_
_
_
03·07·98 ____________
_
1 10·00 TX ________
_
2 20·00
_
_
30·00 ST
_
_
0·55 TX ________
_
50·00 CA ___ _
_
19·45 CG ________
_
_
Represents "PM" _____·5-35 010 ____________
_
_
_
________________________
Time (see Setting the Time) __
Date (see Setting the Date)
Taxable Department (see Assigning a Department Tax Status)
Tax (see Setting a Tax Rate)
Change Computation
Consecutive Number (increments automatically for each
transaction. Resets to "000" after printing "Z"
management report)
TRANSACTION SYMBOLS
The following symbols appear on the paper tape. They are printed to the right of entries to identify various totals and transaction
operations. Some of these symbols also appear on the management report. They include:
CA
CH
CA
ST
CG
%
X
@
VD
RF
#
NS
CL
TS
-
Cash Transaction Total
Charge Transaction Total
Amount Tendered
Subtotal, Excluding Tax
Change
Percent Discount Applied To An Item Or Sale
Coupon / Discount / Refund Or Void
Quantity Being Multiplied
Item Price Being Multiplied
Voided Previous Entry
Refund Or Return (Management Report Only)
Identification Number
No Sale Receipt
Clerk
Tax shift
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TRANSACTION EXAMPLES
__________________________________________________________________
STANDARD TRANSACTIONS
Registering a Single Item Sale and Tendering Change
NOTE: Up to 7 digits can be used for the amount of the entry.
Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute
change for $5.00.
1.
[100] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[500] + [Amt Tend/TOTAL]
1
1·00
1·00
0·06
5·00
3·94
·5-35 010
TX
2·
1·50
1 3·00
3·00
·17
3·17
·5-36 011
X
@
ST
TX
AT
CG
Registering a Sale to Multiple Items
NOTE: Up to two digits can be used for the quantity multiplied.
Example: Multiply two items times $1.50 to Department 1.
1.
[2] + [QTY/TIME] + [150] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
TX
ST
TX
CA
Registering a Charge Transaction
NOTE: Charge transactions are counted and registered to the charge total in the financial report.
Example: Register a $2.50 item to Department 1 and a $3.00 item to Department 2 as a charge transaction.
1.
[250] + [DEPARTMENT 1]
03·07·98
2.
[300] + [DEPARTMENT 2]
1
2
3.
[CHARGE]
2·50
3·00
0·14
5·64
·5-37 012
TX
TX
CH
29
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TRANSACTION EXAMPLES
__________________________________________________________________
Using Split Tendering
Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge.
1.
[1000] + [DEPARTMENT 2]
2.
[1500] + [DEPARTMENT 2]
3.
[SUBTOTAL]
4.
[2000] + [Amt Tend/TOTAL] + [CHARGE]
2 10·00
2 15·00
25·00
20·00
5·00
·5-38 013
ST
CA
CH
MINUS (-) KEY TRANSACTIONS
Registering a [-] Reduction:
NOTE: Up to 7 digits can be used for the amount of the reduction.
Example: Register a 10¢ reduction (coupon) on a $2.00 item to Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[10] + [Ref/-]
3.
[Amt Tend/TOTAL]
2
2·00
-0·10
1·90
·5-39 014
CA
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TRANSACTION EXAMPLES
__________________________________________________________________
PERCENT DISCOUNT (-%) TRANSACTIONS
Discounting [-%] Individual Items
NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal
position.
Example: Register a 10% discount to a transaction.
1.
[100] + [DEPARTMENT 1]
2.
[1000] + [-%]
3.
[SUBTOTAL]
4.
[Amt Tend/TOTAL]
1
1·00
10·00
-0·10
·90
0·05
0·95
·5-40 016
TX
1
1
TX
%
ST
TX
CA
Using a Preset Discount (-%) On The Total Sale:
Example: Register the preset percent discount (5%) to an entire transaction.
1.
[100] + [DEPARTMENT 1]
2.
[200] + [DEPARTMENT 1]
3.
[SUBTOTAL]
4.
[-%]
5.
[Amt Tend/TOTAL]
1·00
2·00
3·00
5·00
-0·15
0·16
3·01
·5-41 017
TX
ST
%
TX
CA
Using a Preset Discount (-%) on Individual Items:
Example: Register the preset percent discount (5%) on a $3.00 item to Department 2.
1.
[300] + [DEPARTMENT 2]
2.
[-%]
3.
2
3·00
5·00
-0·15
2·85
·5-42 019
[Amt Tend/TOTAL]
%
CA
Overriding the Preset Discount (-%]:
Example: Register a 15% discount (to override preset 5%] on a $10.00 item to Department 2. NOTE: You MUST enter two
digits after the decimal position.
·1·
1.
[1000] + [DEPARTMENT 2]
2 10·00
%
15·00
2.
[1500] + [-%]
-1·50
CA
8·50
3.
[Amt Tend/TOTAL]
·5-43 020
31
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TRANSACTION EXAMPLES
__________________________________________________________________
PLU CODES
Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information.
Using a Fixed PLU Price:
Example: Register PLU #1 programmed at the preset price of $1.50:
1.
[1] + [PLU]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
01 1·50
1·50
0·08
1·58
·5-30 036
TX
03 2·00
2·00
0·10
2·10
·5-30 037
TX
ST
03 10·00
10·00
0·50
10·50
·5-30 038
TX
ST
TX
CA
Using an Open PLU Price (Sub-department):
Example: Register the price of $2.00 in PLU #3:
1.
[3] + [PLU]
2.
[200] + [PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
TX
CA
Using an Open PLU Price (Sub-department) with a Preset Price:
Example: Register PLU #3 programmed with the preset price of $10.00:
1.
[3] + [PLU]
2.
[PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
ST
TX
CA
32
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TRANSACTION EXAMPLES
__________________________________________________________________
VOIDS AND REFUNDS
Voiding the Previous Entry in the Middle of a Sale:
Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[VOID]
3.
[300] + [DEPARTMENT 2]
4.
[Amt Tend/TOTAL]
2
2
2
2·00TX
-2·00VD
3·00
3·00CA
NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
Voiding a Single Item:
Example: Void a $1.00 item in Department 1.
1.
[VOID]
1
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
-1·00VD
-0·06TX
-1·06CA
·5-45 023
Voiding Multiple Items:
Example: Void a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[VOID]
2.
[100] + [DEPARTMENT 1]
3.
[VOID]
4.
[200] + [DEPARTMENT 2]
5.
[Amt Tend/TOTAL]
1
2
-1·00VD
-2·00VD
-0·05TX
-3·05CA
·4-23 021
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TRANSACTION EXAMPLES
__________________________________________________________________
REFUNDS
Refund a Single Item:
Example: Refund a $1.00 item in Department 1.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Amt Tend/TOTAL]
1
-1·00TX
-0·05TX
-1·05CA
·4-31 023
Refund Multiple Items:
Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Ref/-]
4.
(200) + [DEPT 2]
5.
[Amt Tend/TOTAL]
1
2
-1·00TX
-2·00
-0·05TX
-3·05CA
·4-31 024
Example: Refund 3 items at $1.00 in Department 1.
1.
[Ref/-]
2.
(3) + [QTY/TIME]
3.
(100) + [DEPT 1]
4.
[Amt Tend/TOTAL]
3·X
1·00@
1 -3·00TX
-0·17TX
-3·17CA
·3-45 015
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TRANSACTION EXAMPLES
__________________________________________________________________
TAX OVERRIDE TRANSACTIONS
Exempting Tax on an Item:
NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department.
Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1).
1.
[TAX SHIFT] + [200] + [DEPARTMENT 1]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
1
2·00
1·00TX
0·06TX
3·06CA
·5-45 024
Exempting Tax on an Entire Sale:
Example: Exempt tax on the entire sale registered to Department 1 (preset at 5.5% fixed tax rate).
1.
[300] + [DEPARTMENT 1]
2.
[500] + [DEPARTMENT 1]
3.
[TAX SHIFT]
4.
[Amt Tend/TOTAL]
1
1
3·00TX
5·00TX
8·00CA
·5-45 025
Adding Tax to a Non Taxed Department:
Example: Add the TX 1 preset rate (5.5% fixed tax rate) to a $1.00 item registered to Department 2 (preset as non taxable).
1.
[TAX SHIFT] + [100] + [DEPARTMENT 2]
2.
[Amt Tend/TOTAL]
2
1·00TX
0·06TX
1·06CA
·5-46 026
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TRANSACTION EXAMPLES
__________________________________________________________________
OTHER TRANSACTIONS
Registering Money Received On Account:
Example: Register $10.00 received on account.
10·00RA
1.
[1000] + [RA]
·5-46 027
Paying Money Out:
Example: Pay out $5.00.
-5·00PO
1.
[500] + [PO]
·5-46 028
Registering an Identification Number:
NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The #
identification is not added to the management report or totals.
Example: Assign the ID number "12345" to a transaction.
1.
[12345] + [#/NS]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
12345 #
1·00TX
0·06TX
1·06CA
·5-47 029
Registering a No Sale:
NOTE: This operation simply prints a no sale receipt. An activity is registered to the activity counter in the management report.
NS
1.
[#/NS]
·5-48 030
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"X" AND "Z" SALES MANAGEMENT REPORTS
__________________________________________________________________
Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data
can be printed as a report for management review.
The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
"X" POSITION REPORT (Refers to a mid-day reading)
The "X" position report prints the accumulated information and RETAINS ALL TOTALS IN MEMORY. Use this position to print
periodic readings of transaction information. (Some users call the X-report a mid-day report).
"Z" POSITION REPORT (Refers to an end-of-day or close-out reading)
The "Z" position report prints the same information as the "X" report. However, once this report is printed, ALL TRANSACTION
TOTALS ARE RESET TO ZERO except the grand total. (Some users call the Z-report an end-of-day report).
NOTE: To prevent accidental printing of the "Z" report, set the security code as explained in the SECURITY CODE section.
Once this code is set, a "Z" report will not print until the security code is entered. If a "Z" report is attempted without entering the
security code, the prompt "SEC Code" will appear in the display.
PRINTING THE SALES REPORT
IMPORTANT: Once a "Z" reading is taken, it cannot be duplicated, so be sure to have plenty of paper in the register.
1.
Set the Control Switch to either the "X" or "Z" position.
2.
Press the [Amt Tend/TOTAL] key.
NOTE: If a security code has been assigned, be sure to enter the security code before pressing the [Amt Tend/TOTAL]
key.
TO CLEAR THE GRAND TOTAL:
1. Set the Control Switch to the "PRG" (Program Mode) position.
Note: If a security code has been assigned, enter the # and press the [CHARGE] key.
If not, continue with Step 2.
2. Type [2], type [0], then press [RA].
After this operation, the grand total reverts to zero.
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SAMPLE MANAGEMENT REPORT
__________________________________________________________________
The Management Report provides the following information as shown in the sample below:
DATE
Z COUNTER
ACTIVITY COUNTER
CASH SALES COUNTER
CHECK SALES COUNTER
CHARGE SALES COUNTER
RECEIVED ON ACCOUNT COUNTER
PAID OUT COUNTER
___________________________
_
_
_____________ 11·20·98
_
_
_
__________________ 002
Z
_
__________________ 005
_
_
1
10·00
TX _______
_
003
_
_
2
38·00
TX
_
_
001
_
_
3
2·35
_
_
001
_
_
4
7·89
_
_
001
_
_
5
5·20
_
_
001
_
_
6
6·20
_
_
004
_
_
7
16·80
_
_
002
_
_
8
15·80
_
_
0·44
TX _______
_
-2·00 - _________
_
-1·20
-% _______
_
99·48
ST _______
_
0·00 -- _________
_
0·00
VD _______
_
102·68 #ST _______
__________________ 003
_
_
61·48
CA _______
__________________ 004
_
_
6·00
CK _______
__________________ 001
_
_
32·00
CH _______
__________________ 001
_
_
5·00
RA _______
__________________ 001
_
_
-4·00
PO _______
_
62·48 #CA _______
_
6·00 #CK _______
_
99·48 ____________
_
13-19 026
_
_
_
___________________________
DEPARTMENT SALES TOTAL
TAX TOTAL
MINUS (-) TOTAL
-% TOTAL
NET SALES TOTAL
REFUND SALES TOTAL
VOID SALES TOTAL
GROSS SALES TOTAL
CASH SALES TOTAL
CHECK SALES TOTAL
CHARGE SALES TOTAL
REC’D ON ACCOUNT TOTAL
PAID OUT TOTAL
CASH-IN-DRAWER TOTAL
CHECK-IN=DRAWER TOTAL
GRAND TOTAL
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BALANCING FORMULAS
__________________________________________________________________
The following examples illustrate how totals are calculated for the management reports:
System Balance:
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(-)
(-)
(+)
DEPARTMENT 1
DEPARTMENT 2
DEPARTMENT 3
DEPARTMENT 4
DEPARTMENT 5
DEPARTMENT 6
DEPARTMENT 7
DEPARTMENT 8
MINUS TOTAL
-% TOTAL
TAX TOTAL
(=)
NET SALES
(+)
(+)
(+)
(+)
(+)
NET SALES
MINUS SALES
-% TOTAL
RETURN TOTAL
VOID TOTAL
(=)
GROSS SALES
(+)
(+)
NET SALES
PREVIOUS GRAND TOTAL
(=)
ENDING GRAND TOTAL
Media Balance:
(+)
(-)
(-)
(+)
(-)
(-)
NET SALES
CHECK
CHARGE
RECEIVED ON ACCOUNT
PAID OUT
PAYMENTS OUT
(=)
CASH IN DRAWER
39
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PLU REPORT
__________________________________________________________________
PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be
reset to zero.
1.
Move the Control Switch to the "X" or "Z" position as desired.
2.
If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with Step #3.
3.
Press the [PLU] key.
4.
The PLU Report will print.
___________________________
_
_
DATE _________ 11·20·98
_
_
_
_
002 Z
_
PLU NUMBER ________ 01
_
_
001 ______________ SALES COUNTER
_
1·00 ______________ SALES TOTAL
_
02
_
_
002
_
_
4·00
_
_
5·00
TA _________ ALL PLU SALES TOTAL
_
_
_
13-19 026
_
___________________________
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TROUBLESHOOTING
__________________________________________________________________
In case of operational difficulty:
1.
Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source.
Another electrical motor on the same circuit could cause interference with register operations.
2.
Check that the Control Switch is set to the proper position.
3.
Review the operating instructions to be sure the transactions have been performed as described in this instruction manual.
4.
If you are in the Program (PRG) or "Z" modes and the error tone sounds and the prompt "SEC Code" appears in the
display, this means a manager's security code was programmed. See page 25 for further information.
5.
If the register still does not function, use the Full System Clear Procedure:
CAUTION: The Full System Clear Procedure erases all transaction data AND all programs from the memory.
6.
A.
Turn the side switch to the "Off" position.
B.
Remove the top battery and unplug the register for at least 20 minutes. (Batteries are located in the journal
compartment.)
C.
Plug the register back in and replace the battery.
D.
Reprogram the register.
If you cannot resolve your difficulty using the previous four steps, feel free to call the Office Zone Service Dept at 1-800543-5454.
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TAX SYSTEM PRESET
__________________________________________________________________
In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are
available as follows:
1.
Canadian Tax System - Special tax programming for the taxation system in Canada.
2.
VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most
commonly used in European countries.
The tax system is set as follows:
Tax Status Number
Default
=
0
1
2
USA Tax Mode - Standard Setting for U.S. tax
Canadian Tax Mode
VAT Tax Mode - Commonly used in European Countries
"PRG" + [3] + [Tax Status Number] + [RA]
1 digit #
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [3], then type the setting number for the tax system desired: 0 = USA Tax; 1 = Canadian Tax; 2 = VAT Tax.
For USA tax programming, please see Page 21. For VAT tax programming, please see Page 43. For Canadian tax, see Page
44.
Condition
Tax Status Number
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
Non-Taxable
Taxable by Tax 1
Taxable by Tax 2
Taxable by Tax 3
Taxable by Tax 4
Taxable by Tax 1 and Tax 2
Taxable by Tax 1 and Tax 3
Taxable by Tax 1 and Tax 4
Taxable by Tax 2 and Tax 3
Taxable by Tax 2 and Tax 4
Taxable by Tax 3 and Tax 4
Taxable by Tax 1, Tax 2 and Tax 3
Taxable by Tax 1, Tax 2 and Tax 4
Taxable by Tax 1, Tax 3 and Tax 4
Taxable by Tax 2, Tax 3 and Tax 4
Taxable by Tax 1, Tax 2, Tax 3 and Tax 4
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VAT TAX SYSTEM
__________________________________________________________________
The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax
amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be
programmed.
To choose the VAT Tax System, please complete the following:
a.Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the #
and press the [CHARGE] key now. If not, continue with Step #1.
Step 1: Type [3], type [2], then press the [RA] key.
Step 2: Program the VAT Tax Rate as follows:
[TAX #] + [TAX SHIFT] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
0 - 99.999%
Example: Program a VAT Tax 1 rate as 15%:
1.
2.
If needed, enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the # and press the [CHARGE] key now. If not, continue with Step #2.
Type [1], press [TAX SHIFT], type the tax rate as [15000], then press [Amt Tend/TOTAL].
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CANADIAN TAX SYSTEM
__________________________________________________________________
To choose the Canadian Tax System, please complete the following:
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step 2.
2.
Type [3], type [1], then press the [RA] key.
3.
Program the Tax Rate as follows:
TAX # + [TAX SHIFT] + [(NON-TAXABLE LIMIT PRICE*) + (REF/-)] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
Maximum 6 Digits
0 - 99.999%
* The non-taxable limit is used in certain areas where tax is exempted below a certain amount, for example, any amount below
$4.00* is exempt from PST tax. If there is no non-taxable limit, simply skip this step in brackets in the procedure above.
CANADIAN TAX - METHOD #1
GST Tax:
PST Tax:
GST/PST Tax:
1.
7%
8%
Both 7% and 8% calculated on the net amount
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
4.
Link Tax 2 (8% PST) to the desired Department key:
[002] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link both Tax 1 (7% GST) and Tax 2 (8% PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
45
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CANADIAN TAX SYSTEM
__________________________________________________________________
CANADIAN TAX - METHOD 2
GST Tax:
PST Tax:
GST/PST Tax:
7%
8%
Both 7% and 8% calculated as tax on tax (piggyback calculation)
For the Canadian tax system of TAX on TAX:
Type [5], type [1], then press the [RA] key.
1.
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Program Tax 3 as 8%:
[3] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
4.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link Tax 3 (8% PST) to the desired Department key:
[003] + [CHECK] + 0 + [DEPARTMENT KEY]
6.
Link both Tax 1 (GST) and Tax 2 (PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
7.
Program for tax on tax calculation (piggyback):
[9] + [1] + [RA]
For customer assistance call 1-800-543-5454.
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"EXAMPLE TAX CHART"
STEP C: Enter the base
tax amount (the minimum
point where no tax is
charged) followed by the
Number "1". Then press
the [TAX SHIFT) key.
STEP A
SALE AMOUNT
┌─────────────┐ TAX
│ from
to │AMOUNT
STEP B
STEP D: Enter the 6
├──────┬──────┼──────┐
digit number (see Page
Breakpoints
│
0 │
12 │
0 │
II-b) (i.e. 4% = 240096).
┌──────┐
├──────┼──────┼──────┤
┌─┤ 13 ├─────┤
13 │
31 │
1 │
STEP E: Enter the
│ ├──────┤
├──────┼──────┼──────┤
individual "Irregular"
│ │ 19 ├─────┤
32 │
54 │
2 │
breakpoint pattern.
│ ├──────┤
├──────┼──────┼──────┤
Press the [TAX SHIFT) key
│ │ 23 ├─────┤
55 │
81 │
3 │
after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
Place the number "10"
│
│ │ 27 ├─────┤
82 │ 108 │
4 │
before the last "Irregular"
│
│ ├──────┤
├──────┼──────┼──────┤
breakpoint.
│
│ │ 27 ├─────┤ 109 │ 137 │
5 │
(13, 19, 23, 27, 27, 1029) ────────────┘
│ ├──────┤
├──────┼──────┼──────┤
└─┤ 29 ├─────┤ 138 │ 162 │
6 │
STEP F: Enter the
├──────┤
├──────┼──────┼──────┤
individual breakpoints of
┌─┤ 25 ├─────┤ 163 │ 187 │
7 │
the "Regular" breakpoint
│ ├──────┤
├──────┼──────┼──────┤
pattern. Press the [TAX SHIFT)
│ │ 25 ├─────┤ 188 │ 212 │
8 │
key after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
9 │
Place the number "10" before
│
│ │ 25 ├─────┤ 213 │ 237 │
the last "Regular" breakpoint.
│
│ ├──────┤
├──────┼──────┼──────┤
(25, 25, 25, 1025) ────────────────────┘
└─┤ 25 ├─────┤ 238 │
│ 10 │
├──────┤
├──────┼──────┼──────┤
STEP G: To summarize,
│
├─────┤
│
│
│
combine the Steps A through
├──────┤
├──────┼──────┼──────┤
F and maintain the information
│
├─────┤
│
│
│
for future use.
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
121 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
240096 [TAX SHIFT)
│
├─────┤
│
│
│
13 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
19 [TAX SHIFT)
│
├─────┤
│
│
│
23 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
27 [TAX SHIFT)
│
│
│
│
│
│
27 [TAX SHIFT)
│
│
│
│
│
│
1029 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
1025 [TAX SHIFT)
NOTE: A total of 63 breakpoints can be programmed on this cash register.
50
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"THE WORKSHEET"
Write down your results as you go.
STEP A
STEP C:
SALE AMOUNT
┌─────────────┐ TAX
│ from
to │AMOUNT
STEP B
├──────┬──────┼──────┐
Breakpoints
│
│
│
│
┌──────┐
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
├─────┤
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
│
│
│
│
│
│
│
│
STEP D:
STEP E:
STEP F:
STEP G:
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Royal
115cx
Cash Management System
Owners Manual
8 Departments / 99 PLUs
Portable
4 Clerk Totals
Automatic Tax Computation
4 Tax Tables
Currency Conversion
Security features
Programmable Electronic Cash Register
Easy Set-Up Instructions
see page 12
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WELCOME...
to the Royal family of fine business machines.
We sincerely hope you will enjoy the many benefits
of being associated with a distinguished product
name that has represented both quality and
customer satisfaction since 1905.
This electronic cash register is designed to help your business function smoothly by providing efficient
register operations and accurate management reports. Start-up is quick and easy, yet there are many
options that can be added and revised so that you can customize your operations for optimum productivity.
Here are just a few of the register's many valuable features:
•
8 departments and 99 PLU settings
•
Portable, battery powered
•
4 Clerk Totals
•
Security system
•
Choice of Journal or Customer Receipt printout
•
Automatic tax computation for tax rate (Canadian Tax and VAT - 4 Rates)
•
Up to 4 Tax Tables
•
Currency Conversion
•
Department-linked entry options that streamline and speed-up operation
•
Periodic management reporting systems
•
Battery back-up / memory protection of records
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TABLE OF CONTENTS
________________________________________________________________
INTRODUCING ...YOUR CASH REGISTER......................................................................................................1
STANDARD ACCESSORIES ........................................................................................................................1
USING THIS MANUAL ...................................................................................................................................1
SPECIFICATIONS AND SAFETY ......................................................................................................................2
SETTING UP AND MAINTAINING THE CASH REGISTER .............................................................................3
KEYPAD FUNCTIONS .....................................................................................................................................4-5
THE CONTROL SWITCH....................................................................................................................................6
REMOVABLE CASH DRAWER.....................................................................................................................6
THE DISPLAY......................................................................................................................................................7
READING THE DISPLAY...............................................................................................................................7
Special Symbol Indicators.........................................................................................................................7
DISPLAYING THE TIME ................................................................................................................................7
ERROR CONDITIONS.........................................................................................................................................8
THE ERROR ALARM SYSTEM.....................................................................................................................8
Clearing An Error.......................................................................................................................................8
VOIDING ERRORS ........................................................................................................................................8
Voiding the Entry Just Completed ............................................................................................................8
Voiding An Earlier Entry ............................................................................................................................8
THE POWER SYSTEM........................................................................................................................................9
LOADING PAPER .............................................................................................................................................10
INSTALLING THE INK ROLL ...........................................................................................................................11
QUICK START ................................................................................................................12-13
SETTING PROGRAMS................................................................................................................................14
Entering the Program Mode....................................................................................................................14
Exiting the Program Mode ......................................................................................................................14
Clearing Errors ........................................................................................................................................14
DATE AND TIME ..........................................................................................................................................15
Setting the Date and Time ......................................................................................................................15
SETTING THE CLERK SYSTEM ................................................................................................................16
PERCENT DISCOUNT (-%).........................................................................................................................17
Setting a Percent Discount (-%) Rate.....................................................................................................17
DEPARTMENT TAX STATUS .....................................................................................................................18
Assigning a Department Tax Status/Multiple Item Sale.........................................................................18
Programming Departments as Taxable and Non-Taxable ....................................................................18
ZERO PRICE ENTRY SETTING .................................................................................................................18
TAX RATE.....................................................................................................................................................20
Programming the Tax Rate.....................................................................................................................21
Single Fixed Percentage Tax Rate .........................................................................................................21
State Tax Table Rate ..............................................................................................................................22
PRICE LOOK UPS .......................................................................................................................................23
Creating Price Look-Ups (PLUs) ............................................................................................................23
PLU Confirmation Report........................................................................................................................24
SECURITY CODE AND DECIMAL POINT .................................................................................................25
Assigning a Security Code......................................................................................................................25
Setting the Decimal Point........................................................................................................................25
SETTING THE EURO CONVERSION FEATURE .....................................................................................26
SUMMARY OF PROGRAMS.......................................................................................................................27
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TABLE OF CONTENTS
______________________________________________________________
TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28
SAMPLE RECEIPT.......................................................................................................................................28
TRANSACTION SYMBOLS .........................................................................................................................28
STANDARD TRANSACTIONS ....................................................................................................................29
Registering a Single Item Sale and Tendering Change.........................................................................29
Registering a Sale to Multiple Items .......................................................................................................29
Registering a Charge Transaction..........................................................................................................29
Using Split Tendering..............................................................................................................................30
MINUS (-) KEY TRANSACTIONS................................................................................................................30
Registering a (-) Reduction (Coupon).....................................................................................................30
PERCENT DISCOUNT (-%) TRANSACTIONS ..........................................................................................30
Discounting (-%) Individual Items ...........................................................................................................30
Using a Preset Discount (-%) on the Total Sale.....................................................................................30
Using a Preset Discount (-%) on Individual Items..................................................................................30
Overriding the Preset Discount (-%).......................................................................................................31
PLU CODES .................................................................................................................................................32
Using Fixed PLU Price ............................................................................................................................32
Using Open PLU Price ............................................................................................................................32
Overriding Open PLU Price ....................................................................................................................32
VOID AND REFUNDS..................................................................................................................................33
Voiding the Previous Entry in the Middle of a Sale ................................................................................33
Voiding a Single Item ..............................................................................................................................33
Voiding Multiple Items .............................................................................................................................33
Refunding a Single Item..........................................................................................................................34
Refunding Multiple Items.........................................................................................................................34
TAX OVERRIDE TRANSACTIONS .............................................................................................................35
Exempting Tax on an Item ......................................................................................................................35
Exempting Tax on an Entire Sale ...........................................................................................................35
Adding Tax to a Non-Taxed Department................................................................................................35
OTHER TRANSACTIONS............................................................................................................................36
Registering Money Received on Account ..............................................................................................36
Paying Money Out...................................................................................................................................36
Registering an Identification Number .....................................................................................................36
Registering a No Sale .............................................................................................................................36
MANAGEMENT REPORTS ..............................................................................................................................37
"X" POSITION REPORT ..............................................................................................................................37
"Z" POSITION REPORT AND RESET ........................................................................................................37
PRINTING THE SALES REPORT ...............................................................................................................37
CLEARING THE GRAND TOTAL................................................................................................................37
SAMPLE MANAGEMENT REPORT ...........................................................................................................38
BALANCING FORMULAS............................................................................................................................39
PLU REPORT ...............................................................................................................................................40
TROUBLESHOOTING (FULL SYSTEM CLEAR PROCEDURE) ..................................................................41
TAX SYSTEM PRESET.....................................................................................................................................42
VAT TAX SYSTEM ............................................................................................................................................43
CANADIAN TAX SYSTEM.......................................................................................................................... 44-45
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APPENDIX 1: CALCULATING STATE TAX TABLE CODES.......................................................................49
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INTRODUCING ... YOUR CASH REGISTER
___________________________________________________________________
STANDARD ACCESSORIES
The following are included in the box with your cash register:
-
1 black plastic journal winder spindle
1 roll of standard paper tape
1 ink roll (already installed)
AC Power adapter
2 Cash Drawer / Journal Lock keys
Instruction Manual
Quick Start Sheet
USING THIS MANUAL
Your Cash Register manual is organized for easy reference. The front portion contains general information on all features and
functions of the cash register. Instructions for setting the optional programs are next. Transaction examples for operating the
register are at the back of the manual. Use the TABLE OF CONTENTS to locate a particular item.
Throughout this manual, references to the keypad are shown bolded and in brackets. References to the operational
keys are preceded by the word "press". For example: Press [SUBTOTAL]. Or: Press [DEPARTMENT 1]. References to
the numeric keypad are preceded by the word "type". For example: Type the number [1].
GETTING STARTED
Important note: The cash register must be first plugged in before installing the back-up batteries.
Before you begin to operate the register or set the programs, check SETTING UP AND MAINTAINING THE CASH REGISTER
for installation information. Review KEYPAD FUNCTIONS, THE CONTROL SYSTEM and THE DISPLAY to become familiar
with their operations.
NOTE: Programs and transaction information for management reports are stored in the memory of the cash register. The
batteries must be installed to save this information.
SETTING THE REGISTER PROGRAM
Transaction examples provide steps for key operations. Sample receipts are included.
Royal's helpful "Quick Start" program (Page 12) will provide you with the most
basic
programming options for the operation of your new cash register. Many
users find
"Quick Start" the best way to begin to learn about the many capabilities of the machine.
1
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SPECIFICATIONS AND SAFETY
__________________________________________________________________
MODEL:
TYPE:
DISPLAY:
CAPACITY:
PRINTER:
INK SOURCE:
PAPER SUPPLY:
MEMORY BATTERY
PROTECTION:
TECHNOLOGY:
POWER CONSUMPTION:
OPERATING TEMPERATURE:
DIMENSIONS:
WEIGHT:
Royal 115cx
Electronic cash register with printer and 16 departments.
LCD Single Display. Cashier only. Symbols for error, change, subtotal, minus, total and item
count.
7 digits input and readout.
ECR exclusive serial printer.
Black Ink Roll (ROYAL brand PCUA #013109)
57MM (2 1/4" Single-Ply Register Tape (ROYAL brand PCUA 013129)
Approximately 30 days after power interruption.
CMOS RAM
Standby - 15W, Operating - 47W
0-40 Degrees Centigrade (32-104 Degrees Fahrenheit)
16 3/4" x 12 3/4" x 10 1/4"
13 lbs.
SAFETY NOTICE
The main outlet for this cash register must be located near the unit and easily accessible.
Do not use this cash register outdoors in the rain or near any source of liquid.
WARNING
"This equipment generates, uses and can radiate radio frequency energy and if not installed and
used in accordance with the instructions manual, may cause interference to radio communications. It has
been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of
Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference
when operated in a commercial environment. Operation of this equipment in a residential area is likely to
cause interference in which case the user at his own expense will be required to take whatever measures
may be required to correct the interference."
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SETTING UP AND MAINTAINING THE CASH REGISTER
__________________________________________________________________
SETTING UP YOUR CASH REGISTER
IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs.
1. Place on a level surface to permit smooth operation of the cash register.
2. Plug in the electrical connection to an appropriate outlet.
3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in.
4. Install paper. (See Page 10)
5. Set desired program options using Quick Start (Page 12).
6. Set the Control Switch to R1 (journal record) or R2 (customer receipts).
7. The machine is ready for cash register transactions.
MAINTAINING THE CASH REGISTER
-
Never cover the cash register when turned on. Doing so will prevent proper cooling of the electronic components.
-
Cover the register when not in use to protect components from dust.
-
Take care to keep all liquids away from the machine to avoid spills which could damage electronic components.
-
To clean, use a soft, dry cloth. Do not apply organic solutions such as alcohol.
-
Your cash register should be kept in areas free from dust, dampness or extreme hot or cold temperatures.
-
If stored in extreme temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside
the register to reach room temperature before turning on.
-
DO NOT attempt to pull the paper tape when printing or installing paper. Always use the [Feed] key to advance the
paper. Pulling the tape could damage the print mechanism.
-
If electronic service is necessary, an authorized service center is recommended.
-
Familiarize yourself with the safety statements on Page 2.
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KEY PAD FUNCTIONS
__________________________________________________________________
1.
Control Lock - Locks and unlocks the printer cover. In "open" position, it allows access to the journal compartment and
management control switches.
2.
[ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries.
3.
[ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry.
4.
[ Ref/- ] - Dual Function: Coupon - Subtracts the amount from an item or the sales total, such as a coupon deduction.
Refund - Subtracts an item that is returned for refund. Minus key totals are shown in the management report.
5.
[ RA/EURO ] - Received on Account Key - used to register any money received on account that is not part of a sale; i.e.,
the start-up money put in the drawer at the start of each business day can be registered as an RA. This key also functions
as Euro key for Euro Dollar Conversion.
6.
[ PO ] - Paid Out - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals
appear in the management report.
7.
[ PLU ] - Price Look Up - Registers the preset price of an individual item to the appropriate department.
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KEY PAD FUNCTIONS
__________________________________________________________________
8.
[ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key.
Also stops the error alarm when incorrect entries are made.
9.
[ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also
displays the current time, if set.
10.
Department Keys - Used to select non-taxable and taxable sales at the pre-programmed tax rate.
11.
Numeric Entry Keys
12.
Clerk Key - Used to identify associate transaction with a particular clerk. Supports up to 8 Clerks and an optional
security code.
13.
[ -% ] - Percent Discount Key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can
be a pre-programmed percentage rate or any other manually entered percentage rate.
14.
[ #/NS ] - Non Add/No Sale Key - Opens the cash drawer and prints reference data, like driver's license, telephone or
social security numbers.
15.
[ TAX SHIFT ] - Tax Shift Key - Used to enter a non-tax item into a taxable department or to enter a tax item into a nontaxable department.
16.
[ CHECK ] - Total sales paid by check. Check totals appear in the management report.
17.
[ SUBTOTAL ] - Subtotal Key - Used to obtain a subtotal of all entries with tax added.
18.
[ CHARGE ] - Charge Key - Used to total sales that are charged.
19.
[ Amt Tend/TOTAL ] - Amount Tendered and Cash Total Key - Used to total transactions, compute change and obtain
daily grand totals of all transactions in "X" and "Z" positions.
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Comment:
THE CONTROL SWITCH
__________________________________________________________________
The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the
programs. The Control Switch is also used to print or reset the totals for the management report.
Depending on the desired operation, position the Control Switch as follows:
"OFF" - The cash register is turned off and inoperable.
"R1" (On/Journal Tape) - The cash register is set for standard operations, including preset options. A journal record is printed
for each transaction.
"R2" (On/Customer Receipt) - The cash register is set for standard operations, including preset options. A customer receipt
prints for each transaction.
"X" (Management Report) - Prints the "X" management report.
"Z" (Prints Management Reports and Resets Totals) - Prints the "Z" management report and resets totals (except "locked in"
grand total) to zero.
"PRG" (Program Mode) - Used to set and change program settings.
REMOVABLE CASH DRAWER WITH LOCK
The cash drawer will open after completing a cash, check or charge transaction by pressing the [#/NS] key, or by the hidden
emergency lever underneath the register.
The cash drawer is electronically locked when the control switch is in the "OFF" position. In addition, the cash drawer is
designed with a security lock with key that manually locks the cash drawer and prevents electronically opening it by the [#/NS]
key or by the hidden emergency lever underneath the register.
The cash drawer can be completely removed from the register by lifting up on the open drawer and pulling toward you.
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THE DISPLAY
__________________________________________________________________
READING THE DISPLAY
The display shows entry amounts and related transaction information through use of numbers and special symbols. Display
windows are situated so that operator can view the operations.
The display is read from left to right as follows.
Department - The first digit displays the department key pressed for each entry.
Repeat/Multiply - The second digit displays when repeating or multiplying items to indicate the number of items entered at one
price.
Amount - The remainder of the display shows the entry amount. Up to 7 digits can be used for the amount of each entry.
For example, if you register a $1.00 item to Department 1 and repeated the entry, the display would show:
Special Symbol Indicators
Special symbols appear at the far left of the display during operation of the cash register. These symbols identify the amount
shown, warning of an error condition or indicate use of the program mode. They include:
(Change) - Indicates the displayed amount is change due to the customer.
(Minus) - Displays for a negative entry. Also displays if subtotal or cash tendered total is a negative
number due to a return or refund.
(Subtotal) - Indicates amount shown is a subtotal, including tax if applicable.
(Total) - Indicates amount shown is the total of the transaction.
(Error) - Displays if an error is made during operation or when setting programs. An error tone sound to
alert the operator.
SEC Code - Displays when a security code has been programmed and an entry is attempted in either
the Program (PRG) or Z modes.
These symbols clear automatically when you start the next entry or press the [C] Clear key.
DISPLAYING THE TIME
Simply press the [QTY TIME] key to display the current time. (See THE REGISTER PROGRAMS to set the time). The time
can be displayed in either a 12 or 24 hour format. (See Page 15). The displayed time is automatically cleared once a
transaction is started.
NOTE: Trying to use this feature during a transaction will result in an error tone. If this occurs, press [C] to clear the error.
8
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ERROR CONDITIONS
__________________________________________________________________
THE ERROR ALARM SYSTEM
The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when
setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be
played if a cash register function is not programmed.
To clear the "E" error, simply press the [C] Clear key.
NOTE: Moving the Control Switch from "R1" or "R2" to another position before completing a transaction will result in
an error condition to remind you to total the transaction.
Clearing an Error:
1. Press the [C] Clear key. The tone ends, the display clears and the keypad unlocks.
2. Determine what error was made.
3. Continue with the transaction or restart the program.
NOTE: The [C] Clear key also clears an incorrect entry from the display prior to pressing a registration key. Once an entry is
printed, the [VOID] key must be used to correct an error.
VOIDING ERRORS
Once an entry is printed on the tape, the [C] Clear key cannot be correctly used. Use the [VOID] key to correct an error just
registered.
1. Voiding the Entry Just Completed:
If the transaction has not yet been completed, to erase the entry, simply press the [VOID] key. The entry is reprinted with a
"VD" symbol following the amount and erased from the transaction.
2. Voiding an Earlier Entry:
To void an earlier entry:
1. Complete and total the transaction, including the error.
2. Press the [VOID] key.
3. Retype the incorrect information, exactly as originally entered.
4. Total the transaction.
9
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THE POWER SYSTEM
__________________________________________________________________
THE 115cx register is portable and can be operated in remote locations, away from a power outlet, by using 4 C-size batteries
(not included). Examples are: kiosks, craft fairs, flea markets, or in areas where power outlets are not easily accessible. The
register can also be operated and powered by an AC adapter and one is included along with the standard supplies in this
package.
During cash register operations, all transaction data for the management report is stored in the register's memory. The memory
also holds all the optional program information. The memory back-up system keeps this information stored in memory when the
cash register is turned off.
The memory is protected by 4 standard "AA"-size (1.5-Volt) batteries that should be installed before programming the register.
Always connect the register to a power outlet BEFORE installing the 4 AA batteries. Batteries are not included with the 110cx
register. These must be purchased separately.
This register does not come with the 4 "AA" batteries which, when properly installed, provide back-up power to the register
memory if the power cord is accidentally disconnected or if a power interruption occurs. The daily transactions and locked in
grand total will be retained by the machine without (AC) power because of the memory protection feature. Average battery life
protection is approximately 30 days after power interruption.
TO INSTALL OR REPLACE BACK -UP BATTERIES:
1. Turn the control key to the "open" position, open the printer cover as described on Page 10 and move the control
switch to the "R1 or "R2" position.
2. Remove the battery cover, located at the back of the printer mechanism. (Figure B).
3. Position the batteries as indicated (Figure C) making sure that the positive and negative poles are aligned correctly.
4.
Replace the battery cover by sliding down in position. (See Figure D).
5.
Close the printer cover.
NOTE: It is important that the unit is plugged in before the batteries are installed.
NOTE: In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
TO INSTALL OR REPLACE BATTERIES FOR PORTABLE USE:
With the register in the OFF position, open the compartment at the back and to the left of the register. You'll see a battery
diagram for proper installation of the 4 C batteries. Simply follow the diagram and install the batteries. To conserve battery
life, when not necessary, use the AC adapter for power. Also on the back of the register, there is a connection for the AC
adapter and the "power brick" is plugged into a power outlet.
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LOADING PAPER
__________________________________________________________________
HOW TO LOAD THE PAPER
This register uses standard 2 1/4" single ply calculator paper to produce either a customer receipt (outside) or a journal record
(inside).
NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on
the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL
Order #013129.
1. Plug in your cash register and turn the control lock to the "open" position.
2. Grasp the printer cover and pull gently up. Remove the printer cover and set aside. (Figure E)
3. Cut or tear the end of the paper roll evenly for a straight edge to permit proper feeding through the printhead.
4. Place the paper roll in the paper holder so that the paper will feed out from the bottom of the roll.
5. Insert the end of a single paper tape into the paper slot. (Figure F). Adjust writing table as needed to insert the paper.
6. Depress the paper feed [Feed] key until the paper catches and advances through the printer.
7. If the paper does not feed through the printer, make sure the paper was entered properly.
8. Pass the tape through the receipt window of the printer cover.
or
If a journal record is desired, insert the tape into the journal winder. Simply advance the tape approximately 10-12 inches
by using the paper feed [Feed] key. Then, slide the tape under the two forks that extend on both sides of the journal
winder. (See Figure H). Turn the spindle manually a few times to take up the excess paper. Then advance the paper using
the Feed key until the journal paper winds securely around the spindle. (Figure H]
9.Replace the spindle and close the printer cover.
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INSTALLING INK ROLL
__________________________________________________________________
HOW TO CHANGE THE INK ROLL
This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout
on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout
becomes faint, the ink roll needs to be replaced.
CAUTION:
The ink roll is NOT designed to be re-inked. Under no circumstances should this be done or permanent damage to your cash
register printhead will result. Such damage WILL NOT be covered under Royal's warranty.
REPLACE YOUR INK ROLL FOLLOWING THE INSTRUCTIONS BELOW:
1.Turn the control key to the "open" position and
open the printer compartment.
2. The ink roll is found in front of the printhead
mounted in a plastic cartridge. To remove, grasp
the small clip on the left of the ink roll and pull up.
The ink roll will easily pull away from the printhead.
(Figure I)
3. To replace a new ink roll, insert the ink roll
according to markings "L" (Left) and "R" (Right) by
pressing downward to lock it into position, then
close the printer cover. No tools are necessary.
For best performance, store unopened ink roll
package in a cool, dry place until installed.
NOTE: Replace with ROYAL Ink Roll, Order #013109.
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QUICK START
__________________________________________________________________
Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic
aspects of operating your new cash register. Follow these directions precisely:
1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important
that the register is plugged in before the back-up batteries are installed.
2. Perform the following Quick Start programming procedures:
A. Open the printer compartment and place the control switch at the PRG (Program) position.
B. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with step C.
C. Set the current date by typing the numeric keys to represent the month/day/year. Single digits must be preceded by
a zero. For example, to set June 8, 1998, type [060898]. Finalize by pressing the [ST/#/NS] key.
D. Set the current time using the 24-hour clock format. For example: to set 9:15 A.M., type [0915]; to set 7:15 P.M., type
[1915]. Finalize this entry by pressing the [QTY/TIME] key.
E. Set the decimal point as follows (U.S. standard): Type [1], [2] and press the [RA] key.
F. To set a fixed Tax Rate: Type [1] for tax rate #1, then press the [Tax Shift] key. Then type the tax rate as a 4-digit
number. For example, if your tax rate is 8%, type [8000]; if your tax rate is 7.5%, type [7500]. Then press the
[Amt/Tend/TOTAL] key.
Please note for the next steps you will use the Department Keys which are the keys (Dept Shift, 1-8) located directly to the
right of the numeric keys.
G. In these examples, we will program the register to accept a zero price; press [8], [1] and then press the [RA] key.
H. Program Department 1 as taxable items. To do this, type the numeric keys [0][0][1], press [CHECK], type [1][0][0]
and finalize by pressing the [Department 1] key. Repeat this procedure for all departments you wish to tax. Optional:
If you wish to enter preset department prices, see page 18 for details.
I.
Program Department 2 as non-taxable items. To do this, type the numeric keys [0][0][0], press [CHECK], type
[1][0][0] and finalize by pressing the [Department 2] key. Repeat this procedure to all the departments you wish not
to tax. Optional: If you wish to enter preset department prices, see page 18 for details.
J. Basic programming is now complete.
3. To ring up sales, slide the control switch to the R1 or R2 position (R1 winds a Journal Record on the spindle, whereas R2
gives you Customer Receipts through the window opening, as described fully on page 10). Follow the instructions given
in "Transaction Examples".
4. To print Management Reports, slide the control switch to the X or Z position as needed, then press the [Amt
Tend/TOTAL] key. Refer to explanation on page 37 - 41.
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QUICK START
__________________________________________________________________
Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such
as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have
questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Product Support
Hotline at 1-800-543-5454 ext. 129, Monday through Friday, 8:00 A.M. to 5:00 P.M. MT.
HELPFUL HINTS FOR A SUCCESSFUL START-UP
With reference to specific steps in "Quick Start":
2-F Tax Programming - As an alternative to using your state's fixed rate percentage you may now or later want to use the
actual state tax codes in Appendix 2. The procedure outlined on page 22 can be used in place of Step 2F of the
Quick Start.
Note: For the most current state tax tables, please visit www.royal.com, the cash register section. A current copy of state tax
tables can be downloaded from this site.
GENERAL INFORMATION
-
It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make
a change, such as an update on state tax rate, be sure you are in the program mode, then re-do the program in question.
A new program entry will automatically override a previous entry.
-
Remember; you enter the program mode by moving the Control Switch to the PRG position.
-
Be sure to slide the control switch to the "Off" position at the end of a business day.
-
In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
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SETTING PROGRAMS
__________________________________________________________________
This cash register allows you to set programs customized to your individual business requirements. These programs include:
-
Setting the Time and Date
Setting the Clerk System
Setting a Percent Discount (-%) Rate
Assigning a Department Tax Status and Pre-set Department prices
Setting a Tax Rate
Creating Price Look-Ups
Assigning a Security Code for the Program and "Z" Management Report Modes
Set some or all of the programs, depending on your business needs. Once selected, these programs reside in the register's
memory until you change them.
NOTE: Be sure memory back-up batteries are installed before setting these programs.
SETTING PROGRAMS
All programs are set by first entering the program mode. They are entered using the numeric keypad [0-9] and appropriate
operation keys. Program selections appear in the display to verify entry and are printed on the receipt.
In this section you will find simple step-by-step procedures for each program. Following each procedure is an example. We
suggest you complete the examples to become familiar with the program, then reset the programs according to your own
requirements.
Entering the Program Mode:
1.
To access the Control Switch, unlock and open the printer cover.
2.
Set the Control Switch to the "PRG" position.
NOTE: If a security code has been assigned, enter the security code and press the [CHARGE] key now.
3.
Once in the program mode, you can set some or all of the programs.
Exiting the Program Mode:
After all the desired programs are set, simply move the Control Switch to the "R1" or "R2" position to begin operations or
turn to the "Off" position if you are finished.
Clearing Errors:
If an error tone sounds, press the [C] key to clear the display. Reenter the program step.
If the prompt "SEC Code" appears, this means a security code was programmed. Enter the 4-digit code followed by the
[CHARGE] key. Then proceed with programming.
Note: While you are programming your register, you might shift to R1 or R2 mode to test a feature by running a transaction. If
you do not [TOTAL] the transaction, when you return to PRG mode an error tone will sound. Simply return to R1/R2 and
[TOTAL] the transaction and then return to PRG mode.
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SETTING THE DATE AND TIME
__________________________________________________________________
Set the date option to print the current date at the top of each receipt, journal record or management report. The current time
can also be displayed by pressing the [QTY/TIME] key.
Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12
hour format. The time prints in the following format: HH•MM. For example: 9:30. If the time is PM, the receipt will print .9-30.
The date and time change automatically as long as the back-up batteries are installed.
Setting the Date:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type [the numbers] representing the current date. Use the following format: MMDDYY. NOTE: Single digit
numbers for months and days must be preceded by a zero [0].
Press the [#/NS] key to store the date.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a date of March 7, 1998
Type/Press:
The Display Shows:
030798 + [#/NS]
307.98
The Receipt Shows:
03·07·98
Date Format: The date will automatically print in the following format: MM-DD-YY (Month-Day-Year).
example: 03·07·98.
For
To select the Day-Month-Year format:
1.
Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the number and press
the [CHARGE] key now. If not, continue with Step #2.
2. Type [7] [1] and press [RA].
3. Continue with the next program or move the Control Switch out of the Program position.
To change back to the Month-Day-Year setting, at Step 2, type [7] [0] and press [RA].
Setting the Time:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2).
Type [the current time] using the following format: HHMM.
Press the [QTY TIME] key to store the time.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set the time at 3:30 PM: (with 12 hour format)
Type/Press:
The Display Shows:
1530 + [QTY TIME]
15·30
The Receipt Shows:
15-30
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SETTING THE CLERK SYSTEM
__________________________________________________________________
The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each
clerk # and the register supports up to 4 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report
captures the number of transactions and sales.
There are a few steps to set up the Clerk System.
Activate/Disable the Clerk System
Assign Clerk # with or without a security code entry reguired
Assign the security code to a Clerk #
Activate/Disable the Clerk System:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [44444]
3.
Enter either [0] or [1] [0] disables the Clerk System; [1] activates the Clerk System.
4.
Press the [Amt/Tend/TOTAL] key to finish.
Assign Clerk # and Security Code Entry:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [11]
3.
Enter either [0] or [1] [0] Clerk # only; [1] Clerk # and security code.
4.
Press the [Amt/Tend/TOTAL] key to finish.
To Assign a Security Code to Clerk #:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [444444]
3.
Press the [Amt/Tend/TOTAL] key
4.
Enter the Clerk # (1 - 4)
5.
Enter the (security code) 3 digits. Examples: 123 222, 212 ...
6.
Press the [Clerk]
Repeat steps 4, 5 and 6 for each Clerk # you want to have a security code.
7.
Press the [C] key to finish.
Printing the Clerk Report:
To print a report of sales by clerk, once the system is activated and Clerk #s assigned, in x mode, press the [Clerk] key.
Using the Clerk Feature
Before entering a transaction, press the number on the numeric pad followed by the [Clerk} key to record transactions to
that Clerk number.
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PERCENT DISCOUNT (-%)
__________________________________________________________________
Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be
discounted from an individual item or an entire transaction.
You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING
THE CASH REGISTER).
Setting a Percent Discount (-%) Rate:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [the numbers] representing the desired percentage rate.
NOTE: Up to four digits, 0-99.99, can be used. For example: to enter 10%, type 1000; to enter 6.5%, type 650.
3.
Press the [-%] key to store the rate.
4.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a percent discount rate of 5%:
Type/Press:
500
[-%]
The Display Shows:
5·00
5·00
The Receipt Shows:
5·00 %-
To set a percent discount rate of 10%: press [1000] and then press the [-%] key.
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DEPARTMENT TAX STATUS
__________________________________________________________________
A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For
example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each
department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset
price.
The programming of the departments consists of 3 steps; selecting the Multiple/Single Item Sale, Tax Status and Department
Preset Price.
1.
2.
3.
Tax Status - allows you to tax or not to tax a department key.
Multiple/Single Item Sales - Multiple Item Sale (Standard) allows many items to be rung up within a transaction.
Single Item Sale allows only one item to be rung up in a transaction.
Department Preset Price (Optional) - allows you to program a price in a department key to save time when ringing
up a sales entry. The price will automatically ring up each time the appropriate department key is pressed.
Note: You can have up to 4 Tax Rates. These are set in the section - Tax Rate. Use the chart below to determine how you want
a department to calculate taxes. Keep in mind, for the sake of simplicity, you can set just 1 fixed rate and use that for all
departments.
Tax Rate Chart
S2
Code
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
USA
CANADIAN
VAT
Non-Taxable
Taxable by TAX 1
Taxable by TAX 2
Taxable by TAX 3
Taxable by TAX 4
Taxable by TAX 1 and TAX 2
Taxable by TAX 1 and TAX 3
Taxable by TAX 1 and TAX 4
Taxable by TAX 2 and TAX 3
Taxable by TAX 2 and TAX 4
Taxable by TAX 3 and TAX 4
Taxable by TAX 1, TAX 2 and TAX 3
Taxable by TAX 1, TAX 2 and TAX 4
Taxable by TAX 1, TAX 3 and TAX 4
Taxable by TAX 2, TAX 3 and TAX 4
Taxable by TAX 1, TAX 2, TAX 3 and TAX 4
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DEPARTMENT TAX STATUS
__________________________________________________________________
(Continued)
ZERO PRICE ENTRY SETTING
This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price.
1.
Enter the Program mode: Move the Control Switch to the "PRG" position.
2.
To allow zero price entry, type [8], then [1], followed by the [RA] key.
3.
To prohibit zero price entry, type [8], then [0], followed by the [RA] key. Please note this is the default setting.
TO PROGRAM DEPARTMENTS AS TAXABLE
Example: Program Department 1 as taxable, using Tax Rate 1, multiple entry and pre-set price of 1.99:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
3.
4.
5.
6.
Type [0] or [1]
0 = Multiple Sales ; 01 = single item
Type ( S2 Code) [2-digit #] from the Tax Rate Chart above.
Press the [CHECK] key.
Type [Pre-set Price].
If you do not wish to program a department pre-set price, enter "0".
Press the [DEPARTMENT] key.
Repeat these steps for each department you will be using.
Example: [0] + [01] + [Check] + [199] + [Department 1]
TO PROGRAM DEPARTMENTS AS NON-TAXABLE
Example: Program Department 2 as non-taxable, multiple entry and no pre-set price:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
Type [0] for Multiple Item Sale, then type [00] for no tax. Press the [CHECK] key.
3.
Press [0] for no pre-set price, then press the [DEPARTMENT 2] key.
Example: [0] + [00] + [Check] + [0] + [Department 2]
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TAX RATE
__________________________________________________________________
Programming the Tax Rate
The 115cx supports up to 4 Tax Tables; therefore, it allows 4 separate rates to be established and each of those rates can be
linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By
establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by
rate.
Each tax rate can be programmed as either a fixed percent tax rate or tax table rate. The fixed rate is a fixed percentage
charged on the total item. For example, 5%. A tax table rate is based on an approved chart issued by individual states.
NOTE: Individual state tax tables are available to be downloaded at www.royal.com as part of the Cash Register section.
The tax system can be set for one of the following settings:
0 = USA Tax Mode (standard setting for U.S. tax)
1 = Canadian Tax Mode
2 = VAT Tax Mode (commonly used in European Countries)
The cash register has already been set at the factory for the USA Tax Mode. If you need to change to the Canadian Tax
System or to the VAT Tax System, following the instructions in those sections.
See the next page for programming details.
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TAX RATE (Continued)
__________________________________________________________________
TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications)
"PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL)
Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you
determine a department's tax status, at that point, you identify the tax rate you want for that department.
If you make a mistake between steps 2 and 4, press the Clear [C] key and start again at step 2.
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Enter (1 - 4) , 1 through 4 being the Tax Rate identifier.
Press [Tax shift] key
Enter the Tax Rate. Up to 5 digits can be used. You MUST enter three digits after the desired decimal place. For
example, to enter 5.5%, type [5500]; to enter 7%, type [7000]; to enter 10%, type [10000].
Note: If you want to set up another Tax Rate, return to step 2. When you are finished setting Tax Rates, go to step 5 to complete
the procedure.
5.
Press the [Amt Tend/TOTAL] key.
Continue with other programming or move the Control Switch out of the Program mode.
Example: Set a tax rate of 5.5%:
1. If needed, move the Control Switch to the Program mode (PRG).
2. Enter [5500] + the [Amt Tend/TOTAL] key.
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TAX TABLE
(AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE)
__________________________________________________________________
If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are
derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for
instructions on calculating your own state's tax table code.
TO PROGRAM A SINGLE TAX TABLE RATE
"PRG" + (State Tax Table Code) + (Tax Shift)
Repeat as needed for each code
1.
2.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type each tax table code followed by the [TAX SHIFT] key.
Example: The tax code for Arizona 4% is: 121-240096-13-19-23-27-27-1029-25-25-25-1025.
1. Move the Control Switch to the "PRG" position.
2. Enter [121] + the [TAX SHIFT] key.
3. Enter [240096] + the [TAX SHIFT] key.
4. Enter [13] + the [TAX SHIFT] key.
5. Enter [19] + the [TAX SHIFT] key.
6. Continue entering the tax codes and press the [TAX SHIFT] key after each code until
finished.
3.
Continue with other programming or move the Control Switch out of the Program position.
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PRICE LOOK UP (PLU)
__________________________________________________________________
A total of 99 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate
entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method
is to set the PLU number with a preset price known as a Fixed PLU Price. The second method is to set the PLU without a
preset price, where you are able to manually enter the price of an item while still having the sales activity recorded under the
PLU number on management reports, known as an Open PLU Price (sub-department). The Open PLU Price is recommended
for items whose prices change frequently.
Before getting started with programming PLUs, the following 3 steps should be done:
1.
2.
3.
Make a list of the PLU numbers and their prices you wish to program.
Decide whether you want the PLU number designated as a Fixed PLU Price or an Open PLU Price. Note: The
Fixed PLU Price does not allow you to override or change a preset price in the register mode, whereas the
Open PLU Price does.
Determine if each PLU number requires tax or no tax. If tax is required for a particular PLU number, be sure to link
the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then
link the PLU number to a department not programmed for tax.
Program PLU Status
Note: This procedure should only be done if you are interested in the Open PLU Price (sub-department) option. Otherwise,
proceed to the next section on Programming PLU Prices.
1.
2.
3.
Enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [PO] key to begin programming the PLU Status.
Type the [PLU # (between 01-99)], press the [PLU] key, type the [PLU Status #] and press the [Department] key.
PLU Status 0 = Fixed PLU Price (This is the factory default option).
PLU Status 1 = Open PLU Price (Sub-department option).
4.
5.
6.
Repeat Step #3 for all desired PLU numbers.
Press the [PO] key to finish programming the PLU Status.
Continue to the next section on programming the PLU Price.
Program PLU Prices
1.
2.
3.
4.
5.
Enter the Program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [QTY/TIME] key to begin programming.
Type the [PLU Number (between 01-99)], press the [PLU] key, type the [PLU Price] and press the [Department]
key.
Repeat Step #3 for all desired PLU numbers. Note: When programming PLU numbers consecutively, it is not
necessary to type the PLU number each time. The system automatically prompts you with the next PLU
number.
Press the [QTY/TIME] key to finish programming PLU prices.
CONFIRMATION REPORTS: No printing will occur during programming of PLUs. To print a PLU Confirmation Report, turn to
the next page.
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PLU CONFIRMATION REPORT
__________________________________________________________________
To print a PLU Confirmation Report
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
2.
Press the [PLU] key. The PLUs programmed will print. See sample printout below.
3.
Continue with other programming or move the Control Switch out of the "PRG" position.
PLU Confirmation Report
______________________
_
_
PLU # _________ 01
0 ________
Department # the PLU is linked to ________ 1
1·99 TX ____
PLU # _________ 02
0
_
_
2
1·29 ________
PLU # _________ 03
1 ________
_
1
0·59 TX
_
_
04
0
_
_
1
0·99 TX
_
_
05
0
_
_
2
5·99
_
_
_
______________________
PLU status of "0" for fixed PLU
PLU price of $1.99 is taxable
PLU price of $1.29 is non-taxable
PLU status of "1" for open PLU
25
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SETTING THE SECURITY CODE AND DECIMAL POINT
__________________________________________________________________
SECURITY CODE: For Program and Management Report Protection
Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position,
transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned,
the "Z" report prints ONLY after entering the security code.
NOTE: Assign a number easily remembered. You should also keep the program receipt as a reminder. If you do forget the
code, reset this program with a new code. Then, print the report using the new code.
Assigning a Security Code:
1.
2.
3.
If necessary, enter the program mode. (Move the Control Switch to the "PRG" position).
Type (the numbers) representing the security code. (Up to four digits can be used).
Press the [CHARGE] key to store the code.
Example: Assign a security code of "7748":
Type/Press:
7748 + [CHARGE]
The Display Shows:
77.48
The Receipt Shows:
77.48 CH
NOTE: IF YOU SET A SECURITY CODE, YOU WILL NOT BE ABLE TO ALTER YOUR PROGRAM OR
PRINT YOUR MANAGEMENT REPORTS UNTIL YOUR SECURITY CODE HAS BEEN ENTERED.
THE PROMPT "SEC CODE" WILL APPEAR IN THE DISPLAY TO REMIND YOU TO ENTER THE
CODE. TO DELETE A SECURITY CODE NUMBER: ENTER THE PROGRAM MODE, TYPE [0] [0] [0]
[0] AND PRESS THE [CHARGE] KEY.
Using a Security Code in the Program Mode:
1.
In the "PRG" mode, enter the 4-digit code and press the [CHARGE] key. Proceed with programming.
Using a Security Code in the "Z" Mode:
1.
2.
To print a "Z" report when a security code has been assigned, in the "Z" mode, enter the 4-digit code and press the
[Amt Tend/TOTAL] key.
The "Z" report will print.
SETTING THE DECIMAL POINT
To set 2 decimal place (standard in the U.S.):
1.
2.
3.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
Type the numbers [1], [2], followed by the [RA] key.
If finished with programming, move the Control Switch out of the "PRG" position.
THE SAME PROCEDURES APPLY FOR OTHER DECIMAL SETTINGS AS FOLLOWS:
[1]
[1]
[1]
[1]
+
+
+
+
[0]
[1]
[2]
[3]
+
+
+
+
[RA]
[RA]
[RA]
[RA]
=
=
=
=
0.
0.0
0.00 Standard setting for U.S.
0.000
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SETTING THE EURO CONVERSION FEATURE
__________________________________________________________________
CONVERSION FEATURE: Useful along Border States for currency conversion
The Euro Conversion feature provides a automatic method of currency conversion. It establishes one currency as the Local
currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
This feature does not use a daily exchange rate but is established through the following programming steps. The rate can be
changed as frequently as one would want to change the rate, either daily, weekly, monthly or annually.
There are a few steps to set up the Euro Conversion feature.
Activate/Disable the System
Print the Currencies to be printed
Establish the Local/Euro Currency as Standard
Setting the Conversion Rates
Activate/Disable the Euro Conversion Feature:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [7]
3. Enter either [0] or [1] [0] disables the feature; [1] activates the feature.
4. Press the [RA/Euro] key to finish.
Print the Currencies to Be Printed:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [9]
3. Enter either [0] or [1] [0] print both currencies; [1] print only tendered currency.
4. Press the [RA/Euro] key to finish.
Establish the Local/Euro Currency as Standard:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [10]
3. Enter either [0] or [1] [0] = Local; [1] Euro.
4. Press the [RA/Euro] key to finish.
Setting the Conversion Rates:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [0 - 8]
0-8 is the number of decimal places for the local currency
3. Type [ 0-8]
0-8 is the number of decimal places for the Euro currency
4. Type [0.00000001 - 999999] this is the rate of conversion. See example below.
5. Press the [VOID] key to finish.
In the above step you establish the rate of the local currency and the rate of the converted currency. For instance, for use along
US/Canadian borders, the local currency is US dollars (USD) and the converted currency is Canadian dollars (CND); the
conversion rate might be 1 USD = 1.5 CND. To program this example, enter:
1 (for USD)
2 (for CND)
000015 (for conversion rate)
[VOID]
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SUMMARY OF PROGRAMS
__________________________________________________________________
Listed below is a recap of all programs set according to the examples used in this section:
Type/Press
Program/Example
Sample Receipt
SET CONTROL SWITCH TO "PRG"
SET DATE: MARCH 7, 1998
(030798) + [#/NS]
SET TIME: 3:30 PM
(1530) + [QTY/TIME]
SET -% RATE: 5%
(500) + [-%]
ASSIGN TAX STATUS:
DEPT 1 - TAXABLE
DEPT 2 - NO TAX
(0) + (01) + [CHECK] + (0) + [DEPARTMENT 1]
(0) + (00) + [CHECK] + (0) + [DEPARTMENT 2]
SET FIXED TAX: 5.5%
(5500) + [AMT TEND/TOTAL]
ASSIGN A SECURITY CODE: 7748
(7748) + [CHARGE]
03·07·98
15·30
5·00
001
1
0·00
000
2
0·00
0·01
55·00
77·48
%CK
TX
TX
TX
CH
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TRANSACTION EXAMPLES
__________________________________________________________________
The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the
program examples used in setting THE REGISTER PROGRAMS.
SAMPLE RECEIPT
The following sample shows where general transaction information is printed on a receipt and what program options must be set
to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
________________________
_
_
_
03·07·98 ____________
_
1 10·00 TX ________
_
2 20·00
_
_
30·00 ST
_
_
0·55 TX ________
_
50·00 CA ___ _
_
19·45 CG ________
_
_
Represents "PM" _____·5-35 010 ____________
_
_
_
________________________
Time (see Setting the Time) __
Date (see Setting the Date)
Taxable Department (see Assigning a Department Tax Status)
Tax (see Setting a Tax Rate)
Change Computation
Consecutive Number (increments automatically for each
transaction. Resets to "000" after printing "Z"
management report)
TRANSACTION SYMBOLS
The following symbols appear on the paper tape. They are printed to the right of entries to identify various totals and transaction
operations. Some of these symbols also appear on the management report. They include:
CA
CH
CA
ST
CG
%
X
@
VD
RF
#
NS
CL
TS
-
Cash Transaction Total
Charge Transaction Total
Amount Tendered
Subtotal, Excluding Tax
Change
Percent Discount Applied To An Item Or Sale
Coupon / Discount / Refund Or Void
Quantity Being Multiplied
Item Price Being Multiplied
Voided Previous Entry
Refund Or Return (Management Report Only)
Identification Number
No Sale Receipt
Clerk
Tax shift
29
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TRANSACTION EXAMPLES
__________________________________________________________________
STANDARD TRANSACTIONS
Registering a Single Item Sale and Tendering Change
NOTE: Up to 7 digits can be used for the amount of the entry.
Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute
change for $5.00.
1.
[100] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[500] + [Amt Tend/TOTAL]
1
1·00
1·00
0·06
5·00
3·94
·5-35 010
TX
2·
1·50
1 3·00
3·00
·17
3·17
·5-36 011
X
@
ST
TX
AT
CG
Registering a Sale to Multiple Items
NOTE: Up to two digits can be used for the quantity multiplied.
Example: Multiply two items times $1.50 to Department 1.
1.
[2] + [QTY/TIME] + [150] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
TX
ST
TX
CA
Registering a Charge Transaction
NOTE: Charge transactions are counted and registered to the charge total in the financial report.
Example: Register a $2.50 item to Department 1 and a $3.00 item to Department 2 as a charge transaction.
1.
[250] + [DEPARTMENT 1]
03·07·98
2.
[300] + [DEPARTMENT 2]
1
2
3.
[CHARGE]
2·50
3·00
0·14
5·64
·5-37 012
TX
TX
CH
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TRANSACTION EXAMPLES
__________________________________________________________________
Using Split Tendering
Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge.
1.
[1000] + [DEPARTMENT 2]
2.
[1500] + [DEPARTMENT 2]
3.
[SUBTOTAL]
4.
[2000] + [Amt Tend/TOTAL] + [CHARGE]
2 10·00
2 15·00
25·00
20·00
5·00
·5-38 013
ST
CA
CH
MINUS (-) KEY TRANSACTIONS
Registering a [-] Reduction:
NOTE: Up to 7 digits can be used for the amount of the reduction.
Example: Register a 10¢ reduction (coupon) on a $2.00 item to Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[10] + [Ref/-]
3.
[Amt Tend/TOTAL]
2
2·00
-0·10
1·90
·5-39 014
CA
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TRANSACTION EXAMPLES
__________________________________________________________________
PERCENT DISCOUNT (-%) TRANSACTIONS
Discounting [-%] Individual Items
NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal
position.
Example: Register a 10% discount to a transaction.
1.
[100] + [DEPARTMENT 1]
2.
[1000] + [-%]
3.
[SUBTOTAL]
4.
[Amt Tend/TOTAL]
1
1·00
10·00
-0·10
·90
0·05
0·95
·5-40 016
TX
1
1
TX
%
ST
TX
CA
Using a Preset Discount (-%) On The Total Sale:
Example: Register the preset percent discount (5%) to an entire transaction.
1.
[100] + [DEPARTMENT 1]
2.
[200] + [DEPARTMENT 1]
3.
[SUBTOTAL]
4.
[-%]
5.
[Amt Tend/TOTAL]
1·00
2·00
3·00
5·00
-0·15
0·16
3·01
·5-41 017
TX
ST
%
TX
CA
Using a Preset Discount (-%) on Individual Items:
Example: Register the preset percent discount (5%) on a $3.00 item to Department 2.
1.
[300] + [DEPARTMENT 2]
2.
[-%]
3.
2
3·00
5·00
-0·15
2·85
·5-42 019
[Amt Tend/TOTAL]
%
CA
Overriding the Preset Discount (-%]:
Example: Register a 15% discount (to override preset 5%] on a $10.00 item to Department 2. NOTE: You MUST enter two
digits after the decimal position.
·1·
1.
[1000] + [DEPARTMENT 2]
2 10·00
%
15·00
2.
[1500] + [-%]
-1·50
CA
8·50
3.
[Amt Tend/TOTAL]
·5-43 020
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TRANSACTION EXAMPLES
__________________________________________________________________
PLU CODES
Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information.
Using a Fixed PLU Price:
Example: Register PLU #1 programmed at the preset price of $1.50:
1.
[1] + [PLU]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
01 1·50
1·50
0·08
1·58
·5-30 036
TX
03 2·00
2·00
0·10
2·10
·5-30 037
TX
ST
03 10·00
10·00
0·50
10·50
·5-30 038
TX
ST
TX
CA
Using an Open PLU Price (Sub-department):
Example: Register the price of $2.00 in PLU #3:
1.
[3] + [PLU]
2.
[200] + [PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
TX
CA
Using an Open PLU Price (Sub-department) with a Preset Price:
Example: Register PLU #3 programmed with the preset price of $10.00:
1.
[3] + [PLU]
2.
[PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
ST
TX
CA
33
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TRANSACTION EXAMPLES
__________________________________________________________________
VOIDS AND REFUNDS
Voiding the Previous Entry in the Middle of a Sale:
Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[VOID]
3.
[300] + [DEPARTMENT 2]
4.
[Amt Tend/TOTAL]
2
2
2
2·00TX
-2·00VD
3·00
3·00CA
NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
Voiding a Single Item:
Example: Void a $1.00 item in Department 1.
1.
[VOID]
1
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
-1·00VD
-0·06TX
-1·06CA
·5-45 023
Voiding Multiple Items:
Example: Void a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[VOID]
2.
[100] + [DEPARTMENT 1]
3.
[VOID]
4.
[200] + [DEPARTMENT 2]
5.
[Amt Tend/TOTAL]
1
2
-1·00VD
-2·00VD
-0·05TX
-3·05CA
·4-23 021
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TRANSACTION EXAMPLES
__________________________________________________________________
REFUNDS
Refund a Single Item:
Example: Refund a $1.00 item in Department 1.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Amt Tend/TOTAL]
1
-1·00TX
-0·05TX
-1·05CA
·4-31 023
Refund Multiple Items:
Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Ref/-]
4.
(200) + [DEPT 2]
5.
[Amt Tend/TOTAL]
1
2
-1·00TX
-2·00
-0·05TX
-3·05CA
·4-31 024
Example: Refund 3 items at $1.00 in Department 1.
1.
[Ref/-]
2.
(3) + [QTY/TIME]
3.
(100) + [DEPT 1]
4.
[Amt Tend/TOTAL]
3·X
1·00@
1 -3·00TX
-0·17TX
-3·17CA
·3-45 015
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TRANSACTION EXAMPLES
__________________________________________________________________
TAX OVERRIDE TRANSACTIONS
Exempting Tax on an Item:
NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department.
Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1).
1.
[TAX SHIFT] + [200] + [DEPARTMENT 1]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
1
2·00
1·00TX
0·06TX
3·06CA
·5-45 024
Exempting Tax on an Entire Sale:
Example: Exempt tax on the entire sale registered to Department 1 (preset at 5.5% fixed tax rate).
1.
[300] + [DEPARTMENT 1]
2.
[500] + [DEPARTMENT 1]
3.
[TAX SHIFT]
4.
[Amt Tend/TOTAL]
1
1
3·00TX
5·00TX
8·00CA
·5-45 025
Adding Tax to a Non Taxed Department:
Example: Add the TX 1 preset rate (5.5% fixed tax rate) to a $1.00 item registered to Department 2 (preset as non taxable).
1.
[TAX SHIFT] + [100] + [DEPARTMENT 2]
2.
[Amt Tend/TOTAL]
2
1·00TX
0·06TX
1·06CA
·5-46 026
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TRANSACTION EXAMPLES
__________________________________________________________________
OTHER TRANSACTIONS
Registering Money Received On Account:
Example: Register $10.00 received on account.
10·00RA
1.
[1000] + [RA]
·5-46 027
Paying Money Out:
Example: Pay out $5.00.
-5·00PO
1.
[500] + [PO]
·5-46 028
Registering an Identification Number:
NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The #
identification is not added to the management report or totals.
Example: Assign the ID number "12345" to a transaction.
1.
[12345] + [#/NS]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
12345 #
1·00TX
0·06TX
1·06CA
·5-47 029
Registering a No Sale:
NOTE: This operation simply prints a no sale receipt. An activity is registered to the activity counter in the management report.
NS
1.
[#/NS]
·5-48 030
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"X" AND "Z" SALES MANAGEMENT REPORTS
__________________________________________________________________
Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data
can be printed as a report for management review.
The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
"X" POSITION REPORT (Refers to a mid-day reading)
The "X" position report prints the accumulated information and RETAINS ALL TOTALS IN MEMORY. Use this position to print
periodic readings of transaction information. (Some users call the X-report a mid-day report).
"Z" POSITION REPORT (Refers to an end-of-day or close-out reading)
The "Z" position report prints the same information as the "X" report. However, once this report is printed, ALL TRANSACTION
TOTALS ARE RESET TO ZERO except the grand total. (Some users call the Z-report an end-of-day report).
NOTE: To prevent accidental printing of the "Z" report, set the security code as explained in the SECURITY CODE section.
Once this code is set, a "Z" report will not print until the security code is entered. If a "Z" report is attempted without entering the
security code, the prompt "SEC Code" will appear in the display.
PRINTING THE SALES REPORT
IMPORTANT: Once a "Z" reading is taken, it cannot be duplicated, so be sure to have plenty of paper in the register.
1.
Set the Control Switch to either the "X" or "Z" position.
2.
Press the [Amt Tend/TOTAL] key.
NOTE: If a security code has been assigned, be sure to enter the security code before pressing the [Amt Tend/TOTAL]
key.
TO CLEAR THE GRAND TOTAL:
1. Set the Control Switch to the "PRG" (Program Mode) position.
Note: If a security code has been assigned, enter the # and press the [CHARGE] key.
If not, continue with Step 2.
2. Type [2], type [0], then press [RA].
After this operation, the grand total reverts to zero.
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SAMPLE MANAGEMENT REPORT
__________________________________________________________________
The Management Report provides the following information as shown in the sample below:
DATE
Z COUNTER
ACTIVITY COUNTER
CASH SALES COUNTER
CHECK SALES COUNTER
CHARGE SALES COUNTER
RECEIVED ON ACCOUNT COUNTER
PAID OUT COUNTER
___________________________
_
_
_____________ 11·20·98
_
_
_
__________________ 002
Z
_
__________________ 005
_
_
1
10·00
TX _______
_
003
_
_
2
38·00
TX
_
_
001
_
_
3
2·35
_
_
001
_
_
4
7·89
_
_
001
_
_
5
5·20
_
_
001
_
_
6
6·20
_
_
004
_
_
7
16·80
_
_
002
_
_
8
15·80
_
_
0·44
TX _______
_
-2·00 - _________
_
-1·20
-% _______
_
99·48
ST _______
_
0·00 -- _________
_
0·00
VD _______
_
102·68 #ST _______
__________________ 003
_
_
61·48
CA _______
__________________ 004
_
_
6·00
CK _______
__________________ 001
_
_
32·00
CH _______
__________________ 001
_
_
5·00
RA _______
__________________ 001
_
_
-4·00
PO _______
_
62·48 #CA _______
_
6·00 #CK _______
_
99·48 ____________
_
13-19 026
_
_
_
___________________________
DEPARTMENT SALES TOTAL
TAX TOTAL
MINUS (-) TOTAL
-% TOTAL
NET SALES TOTAL
REFUND SALES TOTAL
VOID SALES TOTAL
GROSS SALES TOTAL
CASH SALES TOTAL
CHECK SALES TOTAL
CHARGE SALES TOTAL
REC’D ON ACCOUNT TOTAL
PAID OUT TOTAL
CASH-IN-DRAWER TOTAL
CHECK-IN=DRAWER TOTAL
GRAND TOTAL
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BALANCING FORMULAS
__________________________________________________________________
The following examples illustrate how totals are calculated for the management reports:
System Balance:
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(-)
(-)
(+)
DEPARTMENT 1
DEPARTMENT 2
DEPARTMENT 3
DEPARTMENT 4
DEPARTMENT 5
DEPARTMENT 6
DEPARTMENT 7
DEPARTMENT 8
MINUS TOTAL
-% TOTAL
TAX TOTAL
(=)
NET SALES
(+)
(+)
(+)
(+)
(+)
NET SALES
MINUS SALES
-% TOTAL
RETURN TOTAL
VOID TOTAL
(=)
GROSS SALES
(+)
(+)
NET SALES
PREVIOUS GRAND TOTAL
(=)
ENDING GRAND TOTAL
Media Balance:
(+)
(-)
(-)
(+)
(-)
(-)
NET SALES
CHECK
CHARGE
RECEIVED ON ACCOUNT
PAID OUT
PAYMENTS OUT
(=)
CASH IN DRAWER
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PLU REPORT
__________________________________________________________________
PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be
reset to zero.
1.
Move the Control Switch to the "X" or "Z" position as desired.
2.
If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with Step #3.
3.
Press the [PLU] key.
4.
The PLU Report will print.
___________________________
_
_
DATE _________ 11·20·98
_
_
_
_
002 Z
_
PLU NUMBER ________ 01
_
_
001 ______________ SALES COUNTER
_
1·00 ______________ SALES TOTAL
_
02
_
_
002
_
_
4·00
_
_
5·00
TA _________ ALL PLU SALES TOTAL
_
_
_
13-19 026
_
___________________________
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TROUBLESHOOTING
__________________________________________________________________
In case of operational difficulty:
1.
Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source.
Another electrical motor on the same circuit could cause interference with register operations.
2.
Check that the Control Switch is set to the proper position.
3.
Review the operating instructions to be sure the transactions have been performed as described in this instruction manual.
4.
If you are in the Program (PRG) or "Z" modes and the error tone sounds and the prompt "SEC Code" appears in the
display, this means a manager's security code was programmed. See page 25 for further information.
5.
If the register still does not function, use the Full System Clear Procedure:
CAUTION: The Full System Clear Procedure erases all transaction data AND all programs from the memory.
6.
A.
Turn the side switch to the "Off" position.
B.
Remove the top battery and unplug the register for at least 20 minutes. (Batteries are located in the journal
compartment.)
C.
Plug the register back in and replace the battery.
D.
Reprogram the register.
If you cannot resolve your difficulty using the previous four steps, feel free to call the Office Zone Customer Service at 1-800543-5454.
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TAX SYSTEM PRESET
__________________________________________________________________
In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are
available as follows:
1.
Canadian Tax System - Special tax programming for the taxation system in Canada.
2.
VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most
commonly used in European countries.
The tax system is set as follows:
Tax Status Number
Default
=
0
1
2
USA Tax Mode - Standard Setting for U.S. tax
Canadian Tax Mode
VAT Tax Mode - Commonly used in European Countries
"PRG" + [3] + [Tax Status Number] + [RA]
1 digit #
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [3], then type the setting number for the tax system desired: 0 = USA Tax; 1 = Canadian Tax; 2 = VAT Tax.
For USA tax programming, please see Page 21. For VAT tax programming, please see Page 43. For Canadian tax, see Page
44.
Condition
Tax Status Number
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
Non-Taxable
Taxable by Tax 1
Taxable by Tax 2
Taxable by Tax 3
Taxable by Tax 4
Taxable by Tax 1 and Tax 2
Taxable by Tax 1 and Tax 3
Taxable by Tax 1 and Tax 4
Taxable by Tax 2 and Tax 3
Taxable by Tax 2 and Tax 4
Taxable by Tax 3 and Tax 4
Taxable by Tax 1, Tax 2 and Tax 3
Taxable by Tax 1, Tax 2 and Tax 4
Taxable by Tax 1, Tax 3 and Tax 4
Taxable by Tax 2, Tax 3 and Tax 4
Taxable by Tax 1, Tax 2, Tax 3 and Tax 4
44
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VAT TAX SYSTEM
__________________________________________________________________
The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax
amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be
programmed.
To choose the VAT Tax System, please complete the following:
a.Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the #
and press the [CHARGE] key now. If not, continue with Step #1.
Step 1: Type [3], type [2], then press the [RA] key.
Step 2: Program the VAT Tax Rate as follows:
[TAX #] + [TAX SHIFT] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
0 - 99.999%
Example: Program a VAT Tax 1 rate as 15%:
1.
2.
If needed, enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the # and press the [CHARGE] key now. If not, continue with Step #2.
Type [1], press [TAX SHIFT], type the tax rate as [15000], then press [Amt Tend/TOTAL].
45
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CANADIAN TAX SYSTEM
__________________________________________________________________
To choose the Canadian Tax System, please complete the following:
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step 2.
2.
Type [3], type [1], then press the [RA] key.
3.
Program the Tax Rate as follows:
TAX # + [TAX SHIFT] + [(NON-TAXABLE LIMIT PRICE*) + (REF/-)] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
Maximum 6 Digits
0 - 99.999%
* The non-taxable limit is used in certain areas where tax is exempted below a certain amount, for example, any amount below
$4.00* is exempt from PST tax. If there is no non-taxable limit, simply skip this step in brackets in the procedure above.
CANADIAN TAX - METHOD #1
GST Tax:
PST Tax:
GST/PST Tax:
1.
7%
8%
Both 7% and 8% calculated on the net amount
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
4.
Link Tax 2 (8% PST) to the desired Department key:
[002] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link both Tax 1 (7% GST) and Tax 2 (8% PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
46
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CANADIAN TAX SYSTEM
__________________________________________________________________
CANADIAN TAX - METHOD 2
GST Tax:
PST Tax:
GST/PST Tax:
7%
8%
Both 7% and 8% calculated as tax on tax (piggyback calculation)
For the Canadian tax system of TAX on TAX:
Type [5], type [1], then press the [RA] key.
1.
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Program Tax 3 as 8%:
[3] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
4.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link Tax 3 (8% PST) to the desired Department key:
[003] + [CHECK] + 0 + [DEPARTMENT KEY]
6.
Link both Tax 1 (GST) and Tax 2 (PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
7.
Program for tax on tax calculation (piggyback):
[9] + [1] + [RA]
For customer assistance call 1-800-543-5454.
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"EXAMPLE TAX CHART"
STEP C: Enter the base
tax amount (the minimum
point where no tax is
charged) followed by the
Number "1". Then press
the [TAX SHIFT) key.
STEP A
SALE AMOUNT
┌─────────────┐ TAX
│ from
to │AMOUNT
STEP B
STEP D: Enter the 6
├──────┬──────┼──────┐
digit number (see Page
Breakpoints
│
0 │
12 │
0 │
II-b) (i.e. 4% = 240096).
┌──────┐
├──────┼──────┼──────┤
┌─┤ 13 ├─────┤
13 │
31 │
1 │
STEP E: Enter the
│ ├──────┤
├──────┼──────┼──────┤
individual "Irregular"
│ │ 19 ├─────┤
32 │
54 │
2 │
breakpoint pattern.
│ ├──────┤
├──────┼──────┼──────┤
Press the [TAX SHIFT) key
│ │ 23 ├─────┤
55 │
81 │
3 │
after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
Place the number "10"
│
│ │ 27 ├─────┤
82 │ 108 │
4 │
before the last "Irregular"
│
│ ├──────┤
├──────┼──────┼──────┤
breakpoint.
│
│ │ 27 ├─────┤ 109 │ 137 │
5 │
(13, 19, 23, 27, 27, 1029) ────────────┘
│ ├──────┤
├──────┼──────┼──────┤
└─┤ 29 ├─────┤ 138 │ 162 │
6 │
STEP F: Enter the
├──────┤
├──────┼──────┼──────┤
individual breakpoints of
┌─┤ 25 ├─────┤ 163 │ 187 │
7 │
the "Regular" breakpoint
│ ├──────┤
├──────┼──────┼──────┤
pattern. Press the [TAX SHIFT)
│ │ 25 ├─────┤ 188 │ 212 │
8 │
key after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
9 │
Place the number "10" before
│
│ │ 25 ├─────┤ 213 │ 237 │
the last "Regular" breakpoint.
│
│ ├──────┤
├──────┼──────┼──────┤
(25, 25, 25, 1025) ────────────────────┘
└─┤ 25 ├─────┤ 238 │
│ 10 │
├──────┤
├──────┼──────┼──────┤
STEP G: To summarize,
│
├─────┤
│
│
│
combine the Steps A through
├──────┤
├──────┼──────┼──────┤
F and maintain the information
│
├─────┤
│
│
│
for future use.
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
121 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
240096 [TAX SHIFT)
│
├─────┤
│
│
│
13 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
19 [TAX SHIFT)
│
├─────┤
│
│
│
23 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
27 [TAX SHIFT)
│
│
│
│
│
│
27 [TAX SHIFT)
│
│
│
│
│
│
1029 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
1025 [TAX SHIFT)
NOTE: A total of 63 breakpoints can be programmed on this cash register.
51
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"THE WORKSHEET"
Write down your results as you go.
STEP A
STEP C:
SALE AMOUNT
┌─────────────┐ TAX
│ from
to │AMOUNT
STEP B
├──────┬──────┼──────┐
Breakpoints
│
│
│
│
┌──────┐
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
├─────┤
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
│
│
│
│
│
│
│
│
STEP D:
STEP E:
STEP F:
STEP G:
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130cx
Cash Management System
Instruction Manual
16 Departments / 200 PLUs
8 Clerk Totals
Automatic Tax Computation
4 Tax Tables
Currency Conversion
Security Features
Programmable Electronic Cash Register
Easy Set-Up Instructions
see page 12
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WELCOME...
to the Royal family of fine business machines.
We sincerely hope you will enjoy the many benefits
of being associated with a distinguished product
name that has represented both quality and
customer satisfaction since 1905.
This electronic cash register is designed to help your business function smoothly by providing efficient
register operations and accurate management reports. Start-up is quick and easy, yet there are many
options that can be added and revised so that you can customize your operations for optimum productivity.
Here are just a few of the register's many valuable features:
•
16 departments and 200 PLU settings
•
8 Clerk Totals
•
Rear Customer Display
•
Security system
•
Choice of Journal or Customer Receipt printout
•
Automatic tax computation for tax rate (Canadian Tax and VAT - 4 Rates)
•
Up to 4 Tax Tables
•
Currency Conversion
•
Department-linked entry options that streamline and speed-up operation
•
Periodic management reporting systems
•
Battery back-up / memory protection of records
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TABLE OF CONTENTS
________________________________________________________________
INTRODUCING ...YOUR CASH REGISTER......................................................................................................1
STANDARD ACCESSORIES ........................................................................................................................1
USING THIS MANUAL ...................................................................................................................................1
SPECIFICATIONS AND SAFETY ......................................................................................................................2
SETTING UP AND MAINTAINING THE CASH REGISTER .............................................................................3
KEYPAD FUNCTIONS .....................................................................................................................................4-5
THE CONTROL SWITCH....................................................................................................................................6
REMOVABLE CASH DRAWER.....................................................................................................................6
THE DISPLAY......................................................................................................................................................7
READING THE DISPLAY...............................................................................................................................7
Special Symbol Indicators.........................................................................................................................7
DISPLAYING THE TIME ................................................................................................................................7
ERROR CONDITIONS.........................................................................................................................................8
THE ERROR ALARM SYSTEM.....................................................................................................................8
Clearing An Error.......................................................................................................................................8
VOIDING ERRORS ........................................................................................................................................8
Voiding the Entry Just Completed ............................................................................................................8
Voiding An Earlier Entry ............................................................................................................................8
THE BATTERY BACK-UP SYSTEM..................................................................................................................9
LOADING PAPER .............................................................................................................................................10
INSTALLING THE INK ROLL ...........................................................................................................................11
QUICK START ................................................................................................................12-13
SETTING PROGRAMS................................................................................................................................14
Entering the Program Mode....................................................................................................................14
Exiting the Program Mode ......................................................................................................................14
Clearing Errors ........................................................................................................................................14
DATE AND TIME ..........................................................................................................................................15
Setting the Date and Time ......................................................................................................................15
SETTING THE CLERK SYSTEM ................................................................................................................16
PERCENT DISCOUNT (-%).........................................................................................................................17
Setting a Percent Discount (-%) Rate.....................................................................................................17
DEPARTMENT TAX STATUS .....................................................................................................................18
Assigning a Department Tax Status/Multiple Item Sale.........................................................................18
Programming Departments as Taxable and Non-Taxable ....................................................................18
ZERO PRICE ENTRY SETTING .................................................................................................................18
TAX RATE.....................................................................................................................................................20
Programming the Tax Rate.....................................................................................................................21
Single Fixed Percentage Tax Rate.........................................................................................................21
State Tax Table Rate ..............................................................................................................................22
PRICE LOOK UPS .......................................................................................................................................23
Creating Price Look-Ups (PLUs) ............................................................................................................23
PLU Confirmation Report........................................................................................................................24
SECURITY CODE AND DECIMAL POINT .................................................................................................25
Assigning a Security Code......................................................................................................................25
Setting the Decimal Point........................................................................................................................25
SETTING THE EURO CONVERSION FEATURE .....................................................................................26
SUMMARY OF PROGRAMS.......................................................................................................................27
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TABLE OF CONTENTS
TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER....................................................28
SAMPLE RECEIPT.......................................................................................................................................28
TRANSACTION SYMBOLS .........................................................................................................................28
STANDARD TRANSACTIONS ....................................................................................................................29
Registering a Single Item Sale and Tendering Change.........................................................................29
Registering a Sale to Multiple Items .......................................................................................................29
Registering a Charge Transaction..........................................................................................................29
Using Split Tendering..............................................................................................................................30
MINUS (-) KEY TRANSACTIONS................................................................................................................30
Registering a (-) Reduction (Coupon).....................................................................................................30
PERCENT DISCOUNT (-%) TRANSACTIONS ..........................................................................................30
Discounting (-%) Individual Items ...........................................................................................................30
Using a Preset Discount (-%) on the Total Sale.....................................................................................30
Using a Preset Discount (-%) on Individual Items..................................................................................30
Overriding the Preset Discount (-%).......................................................................................................31
PLU CODES .................................................................................................................................................32
Using Fixed PLU Price ............................................................................................................................32
Using Open PLU Price ............................................................................................................................32
Overriding Open PLU Price ....................................................................................................................32
VOID AND REFUNDS..................................................................................................................................33
Voiding the Previous Entry in the Middle of a Sale ................................................................................33
Voiding a Single Item ..............................................................................................................................33
Voiding Multiple Items .............................................................................................................................33
Refunding a Single Item..........................................................................................................................34
Refunding Multiple Items.........................................................................................................................34
TAX OVERRIDE TRANSACTIONS .............................................................................................................35
Exempting Tax on an Item ......................................................................................................................35
Exempting Tax on an Entire Sale ...........................................................................................................35
Adding Tax to a Non-Taxed Department................................................................................................35
OTHER TRANSACTIONS............................................................................................................................36
Registering Money Received on Account ..............................................................................................36
Paying Money Out...................................................................................................................................36
Registering an Identification Number .....................................................................................................36
Registering a No Sale .............................................................................................................................36
MANAGEMENT REPORTS ..............................................................................................................................37
"X" POSITION REPORT ..............................................................................................................................37
"Z" POSITION REPORT AND RESET ........................................................................................................37
PRINTING THE SALES REPORT ...............................................................................................................37
CLEARING THE GRAND TOTAL................................................................................................................37
SAMPLE MANAGEMENT REPORT ...........................................................................................................38
BALANCING FORMULAS............................................................................................................................39
PLU REPORT ...............................................................................................................................................40
TROUBLESHOOTING (FULL SYSTEM CLEAR PROCEDURE) ..................................................................41
TAX SYSTEM PRESET.....................................................................................................................................42
VAT TAX SYSTEM ............................................................................................................................................43
CANADIAN TAX SYSTEM.......................................................................................................................... 44-45
APPENDIX 1: CALCULATING STATE TAX TABLE CODES.......................................................................49
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INTRODUCING ... YOUR CASH REGISTER
___________________________________________________________________
STANDARD ACCESSORIES
The following are included in the box with your cash register:
-
1 black, plastic journal winder spindle
1 roll of standard paper tape
1 ink roll (already installed)
4 standard "AA" batteries for battery back-up system
2 Cash Drawer / Journal Lock keys
Instruction Manual
Quick Start Sheet
USING THIS MANUAL
Your Cash Register manual is organized for easy reference. The front portion contains general information on all features and
functions of the cash register. Instructions for setting the optional programs are next. Transaction examples for operating the
register are at the back of the manual. Use the TABLE OF CONTENTS to locate a particular item.
Throughout this manual, references to the keypad are shown bolded and in brackets. References to the operational
keys are preceded by the word "press". For example: Press [SUBTOTAL]. Or: Press [DEPARTMENT 1]. References to
the numeric keypad are preceded by the word "type". For example: Type the number [1].
GETTING STARTED
Important note: The cash register must be first plugged in before installing the back-up batteries.
Before you begin to operate the register or set the programs, check SETTING UP AND MAINTAINING THE CASH REGISTER
for installation information. Review KEYPAD FUNCTIONS, THE CONTROL SYSTEM and THE DISPLAY to become familiar
with their operations.
NOTE: Programs and transaction information for management reports are stored in the memory of the cash register. The
batteries must be installed to save this information.
SETTING THE REGISTER PROGRAM
Transaction examples provide steps for key operations. Sample receipts are included.
Royal's helpful "Quick Start" program (Page 12) will provide you with the most
basic
programming options for the operation of your new cash register. Many
users find
"Quick Start" the best way to begin to learn about the many capabilities of the machine.
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SPECIFICATIONS AND SAFETY
__________________________________________________________________
MODEL:
TYPE:
DISPLAY:
CAPACITY:
PRINTER:
INK SOURCE:
PAPER SUPPLY:
MEMORY BATTERY
PROTECTION:
TECHNOLOGY:
POWER CONSUMPTION:
OPERATING TEMPERATURE:
DIMENSIONS:
WEIGHT:
Royal 130cx (PCUA #14510Y)
Electronic Cash Register
LCD Dual. Cashier and Customer. Symbols for error, change, subtotal, minus, total and
item count.
7 digits input and readout.
ECR exclusive serial printer.
Black Ink Roll (ROYAL brand PCUA #013109)
57MM (2 1/4" Single-Ply Register Tape (ROYAL brand PCUA 013129)
Approximately 30 days after power interruption.
CMOS RAM
Standby - 15W, Operating - 47W
0-40 Degrees Centigrade (32-104 Degrees Fahrenheit)
16 3/4" x 12 3/4" x 9"
13 lbs.
SAFETY NOTICE
The main outlet for this cash register must be located near the unit and easily accessible.
Do not use this cash register outdoors in the rain or near any source of liquid.
WARNING
"This equipment generates, uses and can radiate radio frequency energy and if not installed and
used in accordance with the instructions manual, may cause interference to radio communications. It has
been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of
Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference
when operated in a commercial environment. Operation of this equipment in a residential area is likely to
cause interference in which case the user at his own expense will be required to take whatever measures
may be required to correct the interference."
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SETTING UP AND MAINTAINING THE CASH REGISTER
__________________________________________________________________
SETTING UP YOUR CASH REGISTER
IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs.
1. Place on a level surface to permit smooth operation of the cash register.
2. Plug in the electrical connection to an appropriate outlet.
3. Install batteries. (See Page 9) Do not install batteries unless the register is plugged in.
4. Install paper. (See Page 10)
5. Set desired program options using Quick Start (Page 12).
6. Set the Control Switch to R1 (journal record) or R2 (customer receipts).
7. The machine is ready for cash register transactions.
MAINTAINING THE CASH REGISTER
-
Never cover the cash register when turned on. Doing so will prevent proper cooling of the electronic components.
-
Cover the register when not in use to protect components from dust.
-
Take care to keep all liquids away from the machine to avoid spills which could damage electronic components.
-
To clean, use a soft, dry cloth. Do not apply organic solutions such as alcohol.
-
Your cash register should be kept in areas free from dust, dampness or extreme hot or cold temperatures.
-
If stored in extreme temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside
the register to reach room temperature before turning on.
-
DO NOT attempt to pull the paper tape when printing or installing paper. Always use the [Feed] key to advance the
paper. Pulling the tape could damage the print mechanism.
-
If electronic service is necessary, an authorized service center is recommended.
-
Familiarize yourself with the safety statements on Page 2.
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KEY PAD FUNCTIONS
__________________________________________________________________
1.
Control Lock - Locks and unlocks the printer cover. In "open" position, it allows access to the journal compartment and
management control switches.
2.
[ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries.
3.
[ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry.
4.
[ Ref/- ] - Dual Function: Coupon - Subtracts the amount from an item or the sales total, such as a coupon deduction.
Refund - Subtracts an item that is returned for refund. Minus key totals are shown in the management report.
5.
[ RA/EURO ] - Received on Account Key - used to register any money received on account that is not part of a sale; i.e.,
the start-up money put in the drawer at the start of each business day can be registered as an RA. This key also functions
as Euro key for Euro Dollar Conversion.
6.
[ PO ] - Paid Out - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals
appear in the management report.
7.
[ PLU ] - Price Look Up - Registers the preset price of an individual item to the appropriate department.
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KEY PAD FUNCTIONS
__________________________________________________________________
8.
[ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key.
Also stops the error alarm when incorrect entries are made.
9.
[ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also
displays the current time, if set.
10.
Department Keys - Used to select non-taxable and taxable sales at the pre-programmed tax rate.
11.
Numeric Entry Keys
12.
Dept Shift Key - Used to access departments 9 - 16 for entry of PLUs or transactions.
13.
Clerk Key - Used to identify associate transaction with a particular clerk. Supports up to 8 Clerks and an optional
security code.
14.
[ -% ] - Percent Discount Key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can
be a pre-programmed percentage rate or any other manually entered percentage rate.
15.
[ #/NS ] - Non Add/No Sale Key - Opens the cash drawer and prints reference data, like driver's license, telephone or
social security numbers.
16.
[ TAX SHIFT ] - Tax Shift Key - Used to enter a non-tax item into a taxable department or to enter a tax item into a nontaxable department.
17.
[ CHECK ] - Total sales paid by check. Check totals appear in the management report.
18.
[ SUBTOTAL ] - Subtotal Key - Used to obtain a subtotal of all entries with tax added.
19.
[ CHARGE ] - Charge Key - Used to total sales that are charged.
20.
[ Amt Tend/TOTAL ] - Amount Tendered and Cash Total Key - Used to total transactions, compute change and obtain
daily grand totals of all transactions in "X" and "Z" positions.
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THE CONTROL SWITCH
__________________________________________________________________
The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the
programs. The Control Switch is also used to print or reset the totals for the management report.
Depending on the desired operation, position
the Control Switch as follows:
"OFF" - The cash register is turned off and
inoperable.
"R1" (On/Journal Tape) - The cash register is
set for standard operations, including preset
options. A journal record is printed for each
transaction.
"R2" (On/Customer Receipt) - The cash
register is set for standard operations,
including preset options. A customer receipt
prints for each transaction.
"X" (Management Report) - Prints the "X"
management report.
"Z" (Prints Management Reports and Resets Totals) - Prints the "Z" management report and resets totals (except "locked in"
grand total) to zero.
"PRG" (Program Mode) - Used to set and change program settings.
REMOVABLE CASH DRAWER WITH LOCK
The cash drawer will open after completing a cash, check or charge transaction by pressing the [#/NS] key, or by the hidden
emergency lever underneath the register.
The cash drawer is electronically locked when the control switch is in the "OFF" position. In addition, the cash drawer is
designed with a security lock with key that manually locks the cash drawer and prevents electronically opening it by the [#/NS]
key or by the hidden emergency lever underneath the register.
The cash drawer can be completely removed from the register by lifting up on the open drawer and pulling toward you.
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THE DISPLAY
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READING THE DISPLAY
The display shows entry amounts and related transaction information through use of numbers and special symbols. Display
windows are situated both front and back so that operator and customer can simultaneously view the operations.
The display is read from left to right as follows.
Department - The first digit displays the department key pressed for each entry.
Repeat/Multiply - The second digit displays when repeating or multiplying items to indicate the number of items entered at one
price.
Amount - The remainder of the display shows the entry amount. Up to 7 digits can be used for the amount of each entry.
For example, if you register a $1.00 item to Department 1 and repeated the entry, the display would show:
Special Symbol Indicators
Special symbols appear at the far left of the display during operation of the cash register. These symbols identify the amount
shown, warning of an error condition or indicate use of the program mode. They include:
(Change) - Indicates the displayed amount is change due to the customer.
(Minus) - Displays for a negative entry. Also displays if subtotal or cash tendered total is a negative
number due to a return or refund.
(Subtotal) - Indicates amount shown is a subtotal, including tax if applicable.
(Total) - Indicates amount shown is the total of the transaction.
(Error) - Displays if an error is made during operation or when setting programs. An error tone sound to
alert the operator.
SEC Code - Displays when a security code has been programmed and an entry is attempted in either
the Program (PRG) or Z modes.
These symbols clear automatically when you start the next entry or press the [C] Clear key.
DISPLAYING THE TIME
Simply press the [QTY TIME] key to display the current time. (See THE REGISTER PROGRAMS to set the time). The time
can be displayed in either a 12 or 24 hour format. (See Page 15). The displayed time is automatically cleared once a
transaction is started.
NOTE: Trying to use this feature during a transaction will result in an error tone. If this occurs, press [C] to clear the error.
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ERROR CONDITIONS
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THE ERROR ALARM SYSTEM
The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when
setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be
played if a cash register function is not programmed.
To clear the "E" error, simply press the [C] Clear key.
NOTE: Moving the Control Switch from "R1" or "R2" to another position before completing a transaction will result in
an error condition to remind you to total the transaction.
Clearing an Error:
1. Press the [C] Clear key. The tone ends, the display clears and the keypad unlocks.
2. Determine what error was made.
3. Continue with the transaction or restart the program.
NOTE: The [C] Clear key also clears an incorrect entry from the display prior to pressing a registration key. Once an entry is
printed, the [VOID] key must be used to correct an error.
VOIDING ERRORS
Once an entry is printed on the tape, the [C] Clear key cannot be correctly used. Use the [VOID] key to correct an error just
registered.
1. Voiding the Entry Just Completed:
If the transaction has not yet been completed, to erase the entry, simply press the [VOID] key. The entry is reprinted with a
"VD" symbol following the amount and erased from the transaction.
2. Voiding an Earlier Entry:
To void an earlier entry:
1. Complete and total the transaction, including the error.
2. Press the [VOID] key.
3. Retype the incorrect information, exactly as originally entered.
4. Total the transaction.
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THE BACK-UP BATTERY SYSTEM
__________________________________________________________________
During cash register operations, all transaction data for the management report is stored in the register's memory. The memory
also holds all the optional program information. The memory back-up system keeps this information stored in memory when the
cash register is turned off.
The memory is protected by four standard "AA" (1.5-Volt) batteries that must be installed before programming the register.
This register comes with 4 "AA" batteries which, when properly installed, provide back-up power to the register memory if the
power cord is accidentally disconnected or if a power interruption occurs. The daily transactions and locked in grand total will be
retained by the machine without (AC) power because of the memory protection feature. Average battery life protection is
approximately 30 days after power interruption.
TO INSTALL OR REPLACE BATTERIES:
1. Turn the control key to the "open" position, open the printer cover as described on Page 10 and move the control
switch to the "R1 or "R2" position.
2. Remove the battery cover, located at the back of the printer mechanism. (Figure B).
3. Position the batteries as indicated (Figure C) making sure that the positive and negative poles are aligned correctly.
4.
Replace the battery cover by sliding down in position. (See Figure D).
5.
Close the printer cover.
NOTE: It is important that the unit is plugged in before the batteries are installed.
NOTE: In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
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LOADING PAPER
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HOW TO LOAD THE PAPER
This register uses standard 2 1/4" (57mm) single ply calculator paper to produce either a customer receipt (outside) or a journal
record (inside).
NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on
the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL
Order #013129.
1. Plug in your cash register and turn the control lock to the "open" position.
2. Grasp the printer cover and pull gently up. Remove the printer cover and set aside. (Figure E)
3. Cut or tear the end of the paper roll evenly for a straight edge to permit proper feeding through the printhead.
4. Place the paper roll in the paper holder so that the paper will feed out from the bottom of the roll.
5. Insert the end of a single paper tape into the paper slot. (Figure F). Adjust writing table as needed to insert the paper.
6. Depress the paper feed [Feed] key until the paper catches and advances through the printer.
7. If the paper does not feed through the printer, make sure the paper was entered properly.
8. Pass the tape through the receipt window of the printer cover.
or
If a journal record is desired, insert the tape into the journal winder. Simply advance the tape approximately 10-12 inches
by using the paper feed [Feed] key. Then, slide the tape under the two forks that extend on both sides of the journal
winder. (See Figure H). Turn the spindle manually a few times to take up the excess paper. Then advance the paper using
the Feed key until the journal paper winds securely around the spindle. (Figure H]
9. Replace the spindle and close the printer cover.
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INSTALLING INK ROLL
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HOW TO CHANGE THE INK ROLL
This register comes equipped with the ink roll installed. The ink roll releases special ink to the printhead which produces printout
on the paper. After a period of time, depending upon the amount of use, the ink in the roll will be used up. When printout
becomes faint, the ink roll needs to be replaced.
CAUTION:
The ink roll is NOT designed to be re-inked. Under no circumstances should this be done or permanent damage to your cash
register printhead will result. Such damage WILL NOT be covered under Royal's warranty.
REPLACE YOUR INK ROLL FOLLOWING THE INSTRUCTIONS BELOW:
1. Turn the control key to the "open" position and
open the printer compartment.
2. The ink roll is found in front of the printhead
mounted in a plastic cartridge. To remove, grasp
the small clip on the left of the ink roll and pull up.
The ink roll will easily pull away from the printhead.
(Figure I)
3. To replace a new ink roll, insert the ink roll
according to markings "L" (Left) and "R" (Right) by
pressing downward to lock it into position, then
close the printer cover. No tools are necessary.
For best performance, store unopened ink roll
package in a cool, dry place until installed.
NOTE: Replace with ROYAL Ink Roll, Order #013109.
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QUICK START
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Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic
aspects of operating your new cash register. Follow these directions precisely:
1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important
that the register is plugged in before the back-up batteries are installed.
2. Perform the following Quick Start programming procedures:
A. Open the printer compartment and place the control switch at the PRG (Program) position.
B. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with step C.
C. Set the current date by typing the numeric keys to represent the month/day/year. Single digits must be preceded by
a zero. For example, to set June 8, 2002, type [060802]. Finalize by pressing the [#/NS] key.
D. Set the current time using the 24-hour clock format. For example: to set 9:15 A.M., type [0915]; to set 7:15 P.M., type
[1915]. Finalize this entry by pressing the [QTY/TIME] key.
E. Set the decimal point as follows (U.S. standard): Type [1], [2] and press the [RA] key.
F. To set a fixed Tax Rate (typically for use in the U.S.A. – please see page 42 for Canadian and other foreign tax
procedures): Type [1] for tax rate #1, then press the [Tax Shift] key. Then type the tax rate as a 4-digit number. For
example, if your tax rate is 8%, type [8000]; if your tax rate is 7.5%, type [7500]. Then press the [Amt/Tend/TOTAL]
key.
Please note for the next steps you will use the Department Keys which are the keys (Dept Shift, 1-8) located directly to the
right of the numeric keys.
G. In these examples, we will program the register to accept a zero price; press [8], [1] and then press the [RA] key.
H. Program Department 1 as taxable items for $1.00. To do this, type the numeric keys [0][0][1], press [CHECK], type
[1][0][0] and finalize by pressing the [Department 1] key. Repeat this procedure for all departments you wish to tax.
Optional: If you wish to enter preset department prices, see page 18 for details.
I.
Program Department 2 as non-taxable items with no preset price (price of $0.00). To do this, type the numeric keys
[0][0][0], press [CHECK], type [0] and finalize by pressing the [Department 2] key. Repeat this procedure to all the
departments you wish not to tax. Optional: If you wish to enter preset department prices, see page 18 for details.
J. Basic programming is now complete.
3. To ring up sales, slide the control switch to the R1 or R2 position (R1 winds a Journal Record on the spindle, whereas R2
gives you Customer Receipts through the window opening, as described fully on page 10). Follow the instructions given
in "Transaction Examples".
4. To print Management Reports, slide the control switch to the X or Z position as needed, then press the [Amt
Tend/TOTAL] key. Refer to explanation on page 37 - 41.
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QUICK START
__________________________________________________________________
Once you have mastered the Quick Start operations, you may want to take advantage of other valuable register functions such
as Percent Discount Rate on page 17, Price Look-Ups (PLUs) on page 23 and Security Code on page 25. If you have
questions regarding Quick Start or any other aspects of the machine operation, call the Office Zone Product Support
Hotline at 1-800-543-5454 ext. 129, Monday through Friday, during standard business hours.
HELPFUL HINTS FOR A SUCCESSFUL START-UP
With reference to specific steps in "Quick Start":
2-F Tax Programming - As an alternative to using your state's fixed rate percentage you may now or later want to use the
actual state tax codes found on the Royal web site. The procedure outlined on page 22 can be used in place of Step
2F of the Quick Start.
Note: For the most current state tax tables, please visit www.royal.com, the cash register section. A current copy of state tax
tables can be downloaded from this site.
GENERAL INFORMATION
-
It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make
a change, such as an update on state tax rate, be sure you are in the program mode, then re-do the program in question.
A new program entry will automatically override a previous entry.
-
Remember; you enter the program mode by moving the Control Switch to the PRG position.
-
Be sure to slide the control switch to the "Off" position at the end of a business day.
-
In order to assure continuous battery back-up protection, it is important that the batteries be changed at least once every
year.
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SETTING PROGRAMS
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This cash register allows you to set programs customized to your individual business requirements. These programs include:
2.
3.
-
Setting the Time and Date
Setting the Clerk System
Setting a Percent Discount (-%) Rate
Assigning a Department Tax Status and Pre-set Department prices
Setting a Tax Rate
Creating Price Look-Ups
Assigning a Security Code for the Program and "Z" Management Report Modes
Set some or all of the programs, depending on your business needs. Once selected, these programs reside in the register's
memory until you change them.
NOTE: Be sure memory back-up batteries are installed before setting these programs.
SETTING PROGRAMS
All programs are set by first entering the program mode. They are entered using the numeric keypad [0-9] and appropriate
operation keys. Program selections appear in the display to verify entry and are printed on the receipt.
In this section you will find simple step-by-step procedures for each program. Following each procedure is an example. We
suggest you complete the examples to become familiar with the program, then reset the programs according to your own
requirements.
Entering the Program Mode:
1.
To access the Control Switch, unlock and open the printer cover.
2.
Set the Control Switch to the "PRG" position.
NOTE: If a security code has been assigned, enter the security code and press the [CHARGE] key now.
3.
Once in the program mode, you can set some or all of the programs.
Exiting the Program Mode:
After all the desired programs are set, simply move the Control Switch to the "R1" or "R2" position to begin operations or
turn to the "Off" position if you are finished.
Clearing Errors:
If an error tone sounds, press the [C] key to clear the display. Reenter the program step.
If the prompt "SEC Code" appears, this means a security code was programmed. Enter the 4-digit code followed by the
[CHARGE] key. Then proceed with programming.
Note: While you are programming your register, you might shift to R1 or R2 mode to test a feature by running a transaction. If
you do not [TOTAL] the transaction, when you return to PRG mode an error tone will sound. Simply return to R1/R2 and
[TOTAL] the transaction and then return to PRG mode.
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SETTING THE DATE AND TIME
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Set the date option to print the current date at the top of each receipt, journal record or management report. The current time
can also be displayed by pressing the [QTY/TIME] key.
Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12
hour format. The time prints in the following format: HH•MM. For example: 9:30. If the time is PM, the receipt will print .9-30.
The date and time change automatically as long as the memory back-up batteries are installed.
Setting the Date:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type [the numbers] representing the current date. Use the following format: MMDDYY. NOTE: Single digit
numbers for months and days must be preceded by a zero [0].
Press the [#/NS] key to store the date.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a date of June 8, 2002
Type/Press:
The Display Shows:
060802 + [#/NS]
608.02
The Receipt Shows:
06·08·02
Date Format: The date will automatically print in the following format: MM-DD-YY (Month-Day-Year).
example: 06·08-02.
For
To select the Day-Month-Year format:
1.
Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the number and press
the [CHARGE] key now. If not, continue with Step #2.
2. Type [7] [1] and press [RA].
3. Continue with the next program or move the Control Switch out of the Program position.
To change back to the Month-Day-Year setting, at Step 2, type [7] [0] and press [RA].
Setting the Time:
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2).
Type [the current time] using the following format: HHMM.
Press the [QTY TIME] key to store the time.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set the time at 3:30 PM: (with 12 hour format)
Type/Press:
The Display Shows:
1530 + [QTY TIME]
15·30
OfficeZone
The Receipt Shows:
15-30
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SETTING THE CLERK SYSTEM
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The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each
clerk # and the register supports up to 8 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report
captures the number of transactions and sales.
There are a few steps to set up the Clerk System.
Activate/Disable the Clerk System
Assign Clerk # with or without a security code entry required
Assign the security code to a Clerk #
Activate/Disable the Clerk System:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [44444]
3.
Enter either [0] or [1] [0] disables the Clerk System; [1] activates the Clerk System.
4.
Press the [Amt/Tend/TOTAL] key to finish.
Assign Clerk # and Security Code Entry:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [11]
3.
Enter either [0] or [1] [0] Clerk # only; [1] Clerk # and security code.
4.
Press the [Amt/Tend/TOTAL] key to finish.
To Assign a Security Code to Clerk #:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
1. Type [444444]
2. Press the [Amt/Tend/TOTAL] key
3. Enter the Clerk # (1 - 8)
4. Enter the (security code) 3 digits. Examples: 123 222, 212 ...
5. Press the [Clerk]
Repeat steps 3, 4 and 5 for each Clerk # you want to have a security code.
6. Press the [C] key to finish.
Printing the Clerk Report:
To print a report of sales by clerk, once the system is activated and Clerk #s assigned, in x mode, press the [Clerk] key.
Using the Clerk Feature
Before entering a transaction, press the number on the numeric pad followed by the [Clerk} key to record transactions to
that Clerk number.
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PERCENT DISCOUNT (-%)
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Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be
discounted from an individual item or an entire transaction.
You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING
THE CASH REGISTER).
Setting a Percent Discount (-%) Rate:
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [the numbers] representing the desired percentage rate.
NOTE: Up to four digits, 0-99.99, can be used. For example: to enter 10%, type 1000; to enter 6.5%, type 650.
3.
Press the [-%] key to store the rate.
4.
Continue with the next program or move the Control Switch out of the Program mode.
Example: Set a percent discount rate of 5%:
Type/Press:
500
[-%]
The Display Shows:
5·00
5·00
The Receipt Shows:
5·00 %-
To set a percent discount rate of 10%: press [1000] and then press the [-%] key.
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DEPARTMENT TAX STATUS
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A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For
example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each
department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset
price.
The programming of the departments consists of 3 steps; selecting the Multiple/Single Item Sale, Tax Status and Department
Preset Price.
1.
2.
3.
Tax Status - allows you to tax or not to tax a department key.
Multiple/Single Item Sales - Multiple Item Sale (Standard) allows many items to be rung up within a transaction.
Single Item Sale allows only one item to be rung up in a transaction.
Department Preset Price (Optional) - allows you to program a price in a department key to save time when ringing
up a sales entry. The price will automatically ring up each time the appropriate department key is pressed.
Note: You can have up to 4 Tax Rates. These are set in the section - Tax Rate. Use the chart below to determine how you want
a department to calculate taxes. Keep in mind, for the sake of simplicity, you can set just 1 fixed rate and use that for all
departments.
Tax Rate Chart
S2
Code
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
USA
CANADIAN
VAT
Non-Taxable
Taxable by TAX 1
Taxable by TAX 2
Taxable by TAX 3
Taxable by TAX 4
Taxable by TAX 1 and TAX 2
Taxable by TAX 1 and TAX 3
Taxable by TAX 1 and TAX 4
Taxable by TAX 2 and TAX 3
Taxable by TAX 2 and TAX 4
Taxable by TAX 3 and TAX 4
Taxable by TAX 1, TAX 2 and TAX 3
Taxable by TAX 1, TAX 2 and TAX 4
Taxable by TAX 1, TAX 3 and TAX 4
Taxable by TAX 2, TAX 3 and TAX 4
Taxable by TAX 1, TAX 2, TAX 3 and TAX 4
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DEPARTMENT TAX STATUS
__________________________________________________________________
(Continued)
ZERO PRICE ENTRY SETTING
This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price.
1.
Enter the Program mode: Move the Control Switch to the "PRG" position.
2.
To allow zero price entry, type [8], then [1], followed by the [RA] key.
3.
To prohibit zero price entry, type [8], then [0], followed by the [RA] key. Please note this is the default setting.
TO PROGRAM DEPARTMENTS AS TAXABLE
Example: Program Department 1 as taxable, using Tax Rate 1, multiple entry and pre-set price of 1.99:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
3.
4.
5.
6.
Type [0] or [1]
0 = Multiple Sales ; 01 = single item
Type ( S2 Code) [2-digit #] from the Tax Rate Chart above.
Press the [CHECK] key.
Type [Pre-set Price].
If you do not wish to program a department pre-set price, enter "0".
Press the [DEPARTMENT] key.
Repeat these steps for each department you will be using.
Example: [0] + [01] + [Check] + [199] + [Department 1]
TO PROGRAM DEPARTMENTS AS NON-TAXABLE
Example: Program Department 2 as non-taxable, multiple entry and no pre-set price:
1.
Enter the program mode. Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
2.
Type [0] for Multiple Item Sale, then type [00] for no tax. Press the [CHECK] key.
3.
Press [0] for no pre-set price, then press the [DEPARTMENT 2] key.
Example: [0] + [00] + [Check] + [0] + [Department 2]
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TAX RATE
__________________________________________________________________
Programming the Tax Rate
This unit supports up to 4 Tax Tables; therefore, it allows 4 separate tax rates to be established and each of those rates can be
linked to a department. For instance, Tax1 could be 6%, Tax2 could be 8%, Tax3 could be 5.5% and Tax4 could be 2%. By
establishing separate tax rates, a separate Tax rate total is printed on the management report, if you want to know taxes paid by
rate.
Each tax rate can be programmed as either a fixed percent tax rate or tax table rate. The fixed rate is a fixed percentage
charged on the total item. For example, 5%. A tax table rate is based on an approved chart issued by your state your local tax
authority.
NOTE: Some individual state tax tables are available to be downloaded at www.royal.com in the Cash Register section of the
web site.
The tax system can be set for one of the following settings:
0 = USA Tax Mode (standard setting for U.S. tax)
1 = Canadian Tax Mode
2 = VAT Tax Mode (commonly used in European Countries)
The cash register has already been set at the factory for the USA Tax Mode. If you need to change to the Canadian Tax
System or to the VAT Tax System, following the instructions in those sections.
See the next page for programming details.
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TAX RATE (Continued)
__________________________________________________________________
TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications)
"PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL)
Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you
determine a department's tax status, at that point, you identify the tax rate you want for that department.
If you make a mistake between steps 2 and 4, press the Clear [C] key and start again at step 2.
1.
2.
3.
4.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Enter (1 - 4) , 1 through 4 being the Tax Rate identifier.
Press [Tax shift] key
Enter the Tax Rate. Up to 5 digits can be used. You MUST enter three digits after the desired decimal place. For
example, to enter 5.5%, type [5500]; to enter 7%, type [7000]; to enter 10%, type [10000].
Note: If you want to set up another Tax Rate, return to step 2. When you are finished setting Tax Rates, go to step 5 to complete
the procedure.
5.
Press the [Amt Tend/TOTAL] key.
Continue with other programming or move the Control Switch out of the Program mode.
Example: Set a tax rate of 5.5%:
1. If needed, move the Control Switch to the Program mode (PRG).
2. Enter [5500] + the [Amt Tend/TOTAL] key.
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TAX TABLE
(AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE)
__________________________________________________________________
If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are
derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for
instructions on calculating your own state's tax table code.
TO PROGRAM A SINGLE TAX TABLE RATE
"PRG" + (State Tax Table Code) + (Tax Shift)
Repeat as needed for each code
1.
2.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
Type each tax table code followed by the [TAX SHIFT] key.
Example: The tax code for Arizona 4% is: 121-240096-13-19-23-27-27-1029-25-25-25-1025.
1. Move the Control Switch to the "PRG" position.
2. Enter [121] + the [TAX SHIFT] key.
3. Enter [240096] + the [TAX SHIFT] key.
4. Enter [13] + the [TAX SHIFT] key.
5. Enter [19] + the [TAX SHIFT] key.
6. Continue entering the tax codes and press the [TAX SHIFT] key after each code until
finished.
3.
Continue with other programming or move the Control Switch out of the Program position.
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PRICE LOOK UP (PLU)
__________________________________________________________________
A total of 200 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast,
accurate entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One
method is to set the PLU number with a preset price known as a Fixed PLU Price. The second method is to set the PLU without
a preset price, where you are able to manually enter the price of an item while still having the sales activity recorded under the
PLU number on management reports, known as an Open PLU Price (sub-department). The Open PLU Price is recommended
for items whose prices change frequently.
Before getting started with programming PLUs, the following 3 steps should be done:
1.
2.
3.
Make a list of the PLU numbers and their prices you wish to program.
Decide whether you want the PLU number designated as a Fixed PLU Price or an Open PLU Price. Note: The
Fixed PLU Price does not allow you to override or change a preset price in the register mode, whereas the
Open PLU Price does.
Determine if each PLU number requires tax or no tax. If tax is required for a particular PLU number, be sure to link
the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then
link the PLU number to a department not programmed for tax.
Program PLU Status
Note: This procedure should only be done if you are interested in the Open PLU Price (sub-department) option. Otherwise,
proceed to the next section on Programming PLU Prices.
1.
2.
3.
Enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [PO] key to begin programming the PLU Status.
Type the [PLU # (between 001-199)], press the [PLU] key, type the [PLU Status #] and press the [Department]
key.
PLU Status 0 = Fixed PLU Price (This is the factory default option).
PLU Status 1 = Open PLU Price (Sub-department option).
4.
5.
6.
Repeat Step #3 for all desired PLU numbers.
Press the [PO] key to finish programming the PLU Status.
Continue to the next section on programming the PLU Price.
Program PLU Prices
1.
2.
3.
4.
5.
Enter the Program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
Press the [QTY/TIME] key to begin programming.
Type the [PLU Number (between 001-199)], press the [PLU] key, type the [PLU Price] and press the
[Department] key.
Repeat Step #3 for all desired PLU numbers. Note: When programming PLU numbers consecutively, it is not
necessary to type the PLU number each time. The system automatically prompts you with the next PLU
number.
Press the [QTY/TIME] key to finish programming PLU prices.
CONFIRMATION REPORTS: No printing will occur during programming of PLUs. To print a PLU Confirmation Report, turn to
the next page.
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PLU CONFIRMATION REPORT
__________________________________________________________________
To print a PLU Confirmation Report
1.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
2.
Press the [PLU] key. The PLUs programmed will print. See sample printout below.
3.
Continue with other programming or move the Control Switch out of the "PRG" position.
PLU Confirmation Report
PLU #
Department # the PLU is linked to
PLU #
PLU #
______________________
_
_
_________ 01
0 ________
________ 1
1·99 TX ____
_________ 02
0
_
_
2
1·29 ________
_________ 03
1 ________
_
1
0·59 TX
_
_
04
0
_
_
1
0·99 TX
_
_
05
0
_
_
2
5·99
_
_
_
______________________
OfficeZone
PLU status of "0" for fixed PLU
PLU price of $1.99 is taxable
PLU price of $1.29 is non-taxable
PLU status of "1" for open PLU
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SETTING THE SECURITY CODE AND DECIMAL POINT
__________________________________________________________________
SECURITY CODE: For Program and Management Report Protection
Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position,
transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned,
the "Z" report prints ONLY after entering the security code.
NOTE: Assign a number easily remembered. You should also keep the program receipt as a reminder. If you do forget the
code, reset this program with a new code. Then, print the report using the new code.
Assigning a Security Code:
1.
2.
3.
If necessary, enter the program mode. (Move the Control Switch to the "PRG" position).
Type (the numbers) representing the security code. (Up to four digits can be used).
Press the [CHARGE] key to store the code.
Example: Assign a security code of "7748":
Type/Press:
7748 + [CHARGE]
The Display Shows:
77.48
The Receipt Shows:
77.48 CH
NOTE: IF YOU SET A SECURITY CODE, YOU WILL NOT BE ABLE TO ALTER YOUR PROGRAM OR
PRINT YOUR MANAGEMENT REPORTS UNTIL YOUR SECURITY CODE HAS BEEN ENTERED.
THE PROMPT "SEC CODE" WILL APPEAR IN THE DISPLAY TO REMIND YOU TO ENTER THE
CODE. TO DELETE A SECURITY CODE NUMBER: ENTER THE PROGRAM MODE, TYPE [0] [0] [0]
[0] AND PRESS THE [CHARGE] KEY.
Using a Security Code in the Program Mode:
1.
In the "PRG" mode, enter the 4-digit code and press the [CHARGE] key. Proceed with programming.
Using a Security Code in the "Z" Mode:
1.
2.
To print a "Z" report when a security code has been assigned, in the "Z" mode, enter the 4-digit code and press the
[Amt Tend/TOTAL] key.
The "Z" report will print.
SETTING THE DECIMAL POINT
To set 2 decimal place (standard in the U.S.):
1.
2.
3.
If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue
with Step #2.
Type the numbers [1], [2], followed by the [RA] key.
If finished with programming, move the Control Switch out of the "PRG" position.
THE SAME PROCEDURES APPLY FOR OTHER DECIMAL SETTINGS AS FOLLOWS:
[1]
[1]
[1]
[1]
+
+
+
+
[0]
[1]
[2]
[3]
+
+
+
+
[RA]
[RA]
[RA]
[RA]
=
=
=
=
OfficeZone
0.
0.0
0.00 Standard setting for U.S.
0.000
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SETTING THE EURO CONVERSION FEATURE
__________________________________________________________________
CONVERSION FEATURE: Useful along Border States for currency conversion
The Euro Conversion feature provides an automatic method of currency conversion. It establishes one currency as the Local
currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed.
This feature does not use a daily exchange rate but is established through the following programming steps. The rate can be
changed as frequently as one would want to change the rate, either daily, weekly, monthly or annually.
There are a few steps to set up the Euro Conversion feature.
Activate/Disable the System
Print the Currencies to be printed
Establish the Local/Euro Currency as Standard
Setting the Conversion Rates
Activate/Disable the Euro Conversion Feature:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [7]
3. Enter either [0] or [1] [0] disables the feature; [1] activates the feature.
4. Press the [RA/Euro] key to finish.
Print the Currencies to Be Printed:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [9]
3. Enter either [0] or [1] [0] print both currencies; [1] print only tendered currency.
4. Press the [RA/Euro] key to finish.
Establish the Local/Euro Currency as Standard:
1. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
2. Type [10]
3. Enter either [0] or [1] [0] = Local; [1] Euro.
4. Press the [RA/Euro] key to finish.
Setting the Conversion Rates:
2. If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been
assigned, enter the number and press the [CHARGE] key now. If not, continue with Step #2.
3. Type [0 - 8]
0-8 is the number of decimal places for the local currency
4. Type [ 0-8]
0-8 is the number of decimal places for the Euro currency
5. Type [0.00000001 - 999999] this is the rate of conversion. See example below.
6. Press the [VOID] key to finish.
In the above step you establish the rate of the local currency and the rate of the converted currency. For instance, for use along
US/Canadian borders, the local currency is US dollars (USD) and the converted currency is Canadian dollars (CND); the
conversion rate might be 1 USD = 1.5 CND. To program this example, enter:
1 (for USD)
2 (for CND)
OfficeZone
000015 (for conversion rate)
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[VOID]
1-800-543-5454
SUMMARY OF PROGRAMS
__________________________________________________________________
Listed below is a recap of all programs set according to the examples used in this section:
Program/Example
Type/Press
Sample Receipt
SET CONTROL SWITCH TO "PRG"
SET DATE: MARCH 7, 1998
(030798) + [#/NS]
SET TIME: 3:30 PM
(1530) + [QTY/TIME]
SET -% RATE: 5%
(500) + [-%]
ASSIGN TAX STATUS:
DEPT 1 - TAXABLE
DEPT 2 - NO TAX
(0) + (01) + [CHECK] + (0) + [DEPARTMENT 1]
(0) + (00) + [CHECK] + (0) + [DEPARTMENT 2]
SET FIXED TAX: 5.5%
(5500) + [AMT TEND/TOTAL]
ASSIGN A SECURITY CODE: 7748
(7748) + [CHARGE]
OfficeZone
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03·07·98
15·30
5·00
001
1
0·00
000
2
0·00
0·01
55·00
77·48
%CK
TX
TX
TX
CH
1-800-543-5454
TRANSACTION EXAMPLES
__________________________________________________________________
The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the
program examples used in setting THE REGISTER PROGRAMS.
SAMPLE RECEIPT
The following sample shows where general transaction information is printed on a receipt and what program options must be set
to print the appropriate options. (See THE REGISTER PROGRAMS for specific instructions).
________________________
_
_
_
03·07·98 ____________
_
1 10·00 TX ________
_
2 20·00
_
_
30·00 ST
_
_
0·55 TX ________
_
50·00 CA ___ _
_
19·45 CG ________
_
_
Represents "PM" _____·5-35 010 ____________
_
_
_
________________________
Time (see Setting the Time) __
Date (see Setting the Date)
Taxable Department (see Assigning a Department Tax Status)
Tax (see Setting a Tax Rate)
Change Computation
Consecutive Number (increments automatically for each
transaction. Resets to "000" after printing "Z"
management report)
TRANSACTION SYMBOLS
The following symbols appear on the paper tape. They are printed to the right of entries to identify various totals and transaction
operations. Some of these symbols also appear on the management report. They include:
CA
CH
CA
ST
CG
%
X
@
VD
RF
#
NS
CL
TS
-
Cash Transaction Total
Charge Transaction Total
Amount Tendered
Subtotal, Excluding Tax
Change
Percent Discount Applied To An Item Or Sale
Coupon / Discount / Refund Or Void
Quantity Being Multiplied
Item Price Being Multiplied
Voided Previous Entry
Refund Or Return (Management Report Only)
Identification Number
No Sale Receipt
Clerk
Tax shift
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TRANSACTION EXAMPLES
__________________________________________________________________
STANDARD TRANSACTIONS
Registering a Single Item Sale and Tendering Change
NOTE: Up to 7 digits can be used for the amount of the entry.
Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute
change for $5.00.
1.
[100] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[500] + [Amt Tend/TOTAL]
1
1·00
1·00
0·06
5·00
3·94
·5-35 010
TX
2·
1·50
1 3·00
3·00
·17
3·17
·5-36 011
X
ST
TX
AT
CG
Registering a Sale to Multiple Items
NOTE: Up to two digits can be used for the quantity multiplied.
Example: Multiply two items times $1.50 to Department 1.
1.
[2] + [QTY/TIME] + [150] + [DEPARTMENT 1]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
@
TX
ST
TX
CA
Registering a Charge Transaction
NOTE: Charge transactions are counted and registered to the charge total in the financial report.
Example: Register a $2.50 item to Department 1 and a $3.00 item to Department 2 as a charge transaction.
1.
[250] + [DEPARTMENT 1]
03·07·98
2.
[300] + [DEPARTMENT 2]
1
2
3.
[CHARGE]
OfficeZone
2·50
3·00
0·14
5·64
·5-37 012
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TX
TX
CH
1-800-543-5454
TRANSACTION EXAMPLES
__________________________________________________________________
Using Split Tendering
Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge.
1.
[1000] + [DEPARTMENT 2]
2.
[1500] + [DEPARTMENT 2]
3.
[SUBTOTAL]
4.
[2000] + [Amt Tend/TOTAL] + [CHARGE]
2 10·00
2 15·00
25·00
20·00
5·00
·5-38 013
ST
CA
CH
MINUS (-) KEY TRANSACTIONS
Registering a [-] Reduction:
NOTE: Up to 7 digits can be used for the amount of the reduction.
Example: Register a 10¢ reduction (coupon) on a $2.00 item to Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[10] + [Ref/-]
3.
[Amt Tend/TOTAL]
OfficeZone
2
2·00
-0·10
1·90
·5-39 014
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CA
1-800-543-5454
TRANSACTION EXAMPLES
__________________________________________________________________
PERCENT DISCOUNT (-%) TRANSACTIONS
Discounting [-%] Individual Items
NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal
position.
Example: Register a 10% discount to a transaction.
1.
[100] + [DEPARTMENT 1]
2.
[1000] + [-%]
3.
[SUBTOTAL]
4.
[Amt Tend/TOTAL]
1
1·00
10·00
-0·10
·90
0·05
0·95
·5-40 016
TX
1
1
TX
%
ST
TX
CA
Using a Preset Discount (-%) On The Total Sale:
Example: Register the preset percent discount (5%) to an entire transaction.
1.
[100] + [DEPARTMENT 1]
2.
[200] + [DEPARTMENT 1]
3.
[SUBTOTAL]
4.
[-%]
5.
[Amt Tend/TOTAL]
1·00
2·00
3·00
5·00
-0·15
0·16
3·01
·5-41 017
TX
ST
%
TX
CA
Using a Preset Discount (-%) on Individual Items:
Example: Register the preset percent discount (5%) on a $3.00 item to Department 2.
1.
[300] + [DEPARTMENT 2]
2.
[-%]
3.
2
3·00
5·00
-0·15
2·85
·5-42 019
[Amt Tend/TOTAL]
%
CA
Overriding the Preset Discount (-%]:
Example: Register a 15% discount (to override preset 5%] on a $10.00 item to Department 2. NOTE: You MUST enter two
digits after the decimal position.
·1·
1.
[1000] + [DEPARTMENT 2]
2 10·00
15·00
%
2.
[1500] + [-%]
-1·50
8·50
CA
3.
[Amt Tend/TOTAL]
·5-43 020
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TRANSACTION EXAMPLES
__________________________________________________________________
PLU CODES
Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information.
Using a Fixed PLU Price:
Example: Register PLU #1 programmed at the preset price of $1.50:
1.
[1] + [PLU]
2.
[SUBTOTAL]
3.
[Amt Tend/TOTAL]
01 1·50
1·50
0·08
1·58
·5-30 036
TX
03 2·00
2·00
0·10
2·10
·5-30 037
TX
03 10·00
10·00
0·50
10·50
·5-30 038
TX
ST
TX
CA
Using an Open PLU Price (Sub-department):
Example: Register the price of $2.00 in PLU #3:
1.
[3] + [PLU]
2.
[200] + [PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
ST
TX
CA
Using an Open PLU Price (Sub-department) with a Preset Price:
Example: Register PLU #3 programmed with the preset price of $10.00:
1.
[3] + [PLU]
2.
[PLU]
3.
[SUBTOTAL] + [Amt Tend/TOTAL]
OfficeZone
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ST
TX
CA
1-800-543-5454
TRANSACTION EXAMPLES
__________________________________________________________________
VOIDS AND REFUNDS
Voiding the Previous Entry in the Middle of a Sale:
Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2.
1.
[200] + [DEPARTMENT 2]
2.
[VOID]
3.
[300] + [DEPARTMENT 2]
4.
[Amt Tend/TOTAL]
2
2
2
2·00TX
-2·00VD
3·00
3·00CA
NOTE: To void an earlier entry or entire transaction, complete the transaction then follow the directions for a void.
Voiding a Single Item:
Example: Void a $1.00 item in Department 1.
1.
[VOID]
1
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
-1·00VD
-0·06TX
-1·06CA
·5-45 023
Voiding Multiple Items:
Example: Void a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[VOID]
2.
[100] + [DEPARTMENT 1]
3.
[VOID]
4.
[200] + [DEPARTMENT 2]
5.
[Amt Tend/TOTAL]
OfficeZone
1
2
-1·00VD
-2·00VD
-0·05TX
-3·05CA
·4-23 021
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TRANSACTION EXAMPLES
__________________________________________________________________
REFUNDS
Refund a Single Item:
Example: Refund a $1.00 item in Department 1.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Amt Tend/TOTAL]
1
-1·00TX
-0·05TX
-1·05CA
·4-31 023
Refund Multiple Items:
Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2.
1.
[Ref/-]
2.
(100) + [DEPT 1]
3.
[Ref/-]
4.
(200) + [DEPT 2]
5.
[Amt Tend/TOTAL]
1
2
-1·00TX
-2·00
-0·05TX
-3·05CA
·4-31 024
Example: Refund 3 items at $1.00 in Department 1.
1.
[Ref/-]
2.
(3) + [QTY/TIME]
3.
(100) + [DEPT 1]
4.
[Amt Tend/TOTAL]
OfficeZone
3·X
1·00@
1 -3·00TX
-0·17TX
-3·17CA
·3-45 015
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TRANSACTION EXAMPLES
__________________________________________________________________
TAX OVERRIDE TRANSACTIONS
Exempting Tax on an Item:
NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department.
Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1).
1.
[TAX SHIFT] + [200] + [DEPARTMENT 1]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
1
2·00
1·00TX
0·06TX
3·06CA
·5-45 024
Exempting Tax on an Entire Sale:
Example: Exempt tax on the entire sale registered to Department 1 (preset at 5.5% fixed tax rate).
1.
[300] + [DEPARTMENT 1]
2.
[500] + [DEPARTMENT 1]
3.
[TAX SHIFT]
4.
[Amt Tend/TOTAL]
1
1
3·00TX
5·00TX
8·00CA
·5-45 025
Adding Tax to a Non Taxed Department:
Example: Add the TX 1 preset rate (5.5% fixed tax rate) to a $1.00 item registered to Department 2 (preset as non taxable).
1.
[TAX SHIFT] + [100] + [DEPARTMENT 2]
2.
[Amt Tend/TOTAL]
OfficeZone
2
1·00TX
0·06TX
1·06CA
·5-46 026
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TRANSACTION EXAMPLES
__________________________________________________________________
OTHER TRANSACTIONS
Registering Money Received On Account:
Example: Register $10.00 received on account.
10·00RA
1.
[1000] + [RA]
·5-46 027
Paying Money Out:
Example: Pay out $5.00.
-5·00PO
1.
[500] + [PO]
·5-46 028
Registering an Identification Number:
NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The #
identification is not added to the management report or totals.
Example: Assign the ID number "12345" to a transaction.
1.
[12345] + [#/NS]
2.
[100] + [DEPARTMENT 1]
3.
[Amt Tend/TOTAL]
12345 #
1·00TX
0·06TX
1·06CA
·5-47 029
Registering a No Sale:
NOTE: This operation simply prints a no sale receipt. An activity is registered to the activity counter in the management report.
NS
1.
[#/NS]
·5-48 030
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"X" AND "Z" SALES MANAGEMENT REPORTS
__________________________________________________________________
Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data
can be printed as a report for management review.
The Management Report can be printed from either the "X" or the "Z" position on the Control Switch.
"X" POSITION REPORT (Refers to a mid-day reading)
The "X" position report prints the accumulated information and RETAINS ALL TOTALS IN MEMORY. Use this position to print
periodic readings of transaction information. (Some users call the X-report a mid-day report).
"Z" POSITION REPORT (Refers to an end-of-day or close-out reading)
The "Z" position report prints the same information as the "X" report. However, once this report is printed, ALL TRANSACTION
TOTALS ARE RESET TO ZERO except the grand total. (Some users call the Z-report an end-of-day report).
NOTE: To prevent accidental printing of the "Z" report, set the security code as explained in the SECURITY CODE section.
Once this code is set, a "Z" report will not print until the security code is entered. If a "Z" report is attempted without entering the
security code, the prompt "SEC Code" will appear in the display.
PRINTING THE SALES REPORT
IMPORTANT: Once a "Z" reading is taken, it cannot be duplicated, so be sure to have plenty of paper in the register.
1.
Set the Control Switch to either the "X" or "Z" position.
2.
Press the [Amt Tend/TOTAL] key.
NOTE: If a security code has been assigned, be sure to enter the security code before pressing the [Amt Tend/TOTAL]
key.
TO CLEAR THE GRAND TOTAL:
1. Set the Control Switch to the "PRG" (Program Mode) position.
Note: If a security code has been assigned, enter the # and press the [CHARGE] key.
If not, continue with Step 2.
2. Type [2], type [0], then press [RA].
After this operation, the grand total reverts to zero.
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SAMPLE MANAGEMENT REPORT
__________________________________________________________________
The Management Report provides the following information as shown in the sample below:
DATE
Z COUNTER
ACTIVITY COUNTER
CASH SALES COUNTER
CHECK SALES COUNTER
CHARGE SALES COUNTER
RECEIVED ON ACCOUNT COUNTER
PAID OUT COUNTER
OfficeZone
___________________________
_
_
_____________ 11·20·98
_
_
_
__________________ 002
Z
_
__________________ 005
_
_
1
10·00
TX _______
_
003
_
_
2
38·00
TX
_
_
001
_
_
3
2·35
_
_
001
_
_
4
7·89
_
_
001
_
_
5
5·20
_
_
001
_
_
6
6·20
_
_
004
_
_
7
16·80
_
_
002
_
_
8
15·80
_
_
0·44
TX _______
_
-2·00 - _________
_
-1·20
-% _______
_
99·48
ST _______
_
0·00 -- _________
_
0·00
VD _______
_
102·68 #ST _______
__________________ 003
_
_
61·48
CA _______
__________________ 004
_
_
6·00
CK _______
__________________ 001
_
_
32·00
CH _______
__________________ 001
_
_
5·00
RA _______
__________________ 001
_
_
-4·00
PO _______
_
62·48 #CA _______
_
6·00 #CK _______
_
99·48 ____________
_
13-19 026
_
_
_
___________________________
38
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DEPARTMENT SALES TOTAL
TAX TOTAL
MINUS (-) TOTAL
-% TOTAL
NET SALES TOTAL
REFUND SALES TOTAL
VOID SALES TOTAL
GROSS SALES TOTAL
CASH SALES TOTAL
CHECK SALES TOTAL
CHARGE SALES TOTAL
REC’D ON ACCOUNT TOTAL
PAID OUT TOTAL
CASH-IN-DRAWER TOTAL
CHECK-IN=DRAWER TOTAL
GRAND TOTAL
1-800-543-5454
BALANCING FORMULAS
__________________________________________________________________
The following examples illustrate how totals are calculated for the management reports:
System Balance:
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(+)
(-)
(-)
(+)
DEPARTMENT 1
DEPARTMENT 2
DEPARTMENT 3
DEPARTMENT 4
DEPARTMENT 5
DEPARTMENT 6
DEPARTMENT 7
DEPARTMENT 8
MINUS TOTAL
-% TOTAL
TAX TOTAL
(=)
NET SALES
(+)
(+)
(+)
(+)
(+)
NET SALES
MINUS SALES
-% TOTAL
RETURN TOTAL
VOID TOTAL
(=)
GROSS SALES
(+)
(+)
NET SALES
PREVIOUS GRAND TOTAL
(=)
ENDING GRAND TOTAL
Media Balance:
(+)
(-)
(-)
(+)
(-)
(-)
NET SALES
CHECK
CHARGE
RECEIVED ON ACCOUNT
PAID OUT
PAYMENTS OUT
(=)
CASH IN DRAWER
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PLU REPORT
__________________________________________________________________
PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be
reset to zero.
1.
Move the Control Switch to the "X" or "Z" position as desired.
2.
If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has
been programmed, continue with Step #3.
3.
Press the [PLU] key.
4.
The PLU Report will print.
___________________________
_
_
DATE _________ 11·20·98
_
_
_
_
002 Z
_
PLU NUMBER ________ 01
_
_
001 ______________ SALES COUNTER
_
1·00 ______________ SALES TOTAL
_
02
_
_
002
_
_
4·00
_
_
5·00
TA _________ ALL PLU SALES TOTAL
_
_
_
13-19 026
_
___________________________
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TROUBLESHOOTING
__________________________________________________________________
In case of operational difficulty:
1.
Be sure the unit is plugged into a working electrical outlet and no other electrical device is using the same power source.
Another electrical motor on the same circuit could cause interference with register operations.
2.
Check that the Control Switch is set to the proper position.
3.
Review the operating instructions to be sure the transactions have been performed as described in this instruction manual.
4.
If you are in the Program (PRG) or "Z" modes and the error tone sounds and the prompt "SEC Code" appears in the
display, this means a manager's security code was programmed. See page 25 for further information.
5.
If the register still does not function, use the Full System Clear Procedure:
CAUTION: The Full System Clear Procedure erases all transaction data AND all programs from the memory.
6.
A.
Turn the side switch to the "Off" position.
B.
Remove the top battery and unplug the register for at least 20 minutes. (Batteries are located in the journal
compartment.)
C.
Plug the register back in and replace the battery.
D.
Reprogram the register.
If you cannot resolve your difficulty using the previous four steps, feel free to call Office Zone Cust. Service at 1-800-5435454.
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TAX SYSTEM PRESET
__________________________________________________________________
In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are
available as follows:
1.
Canadian Tax System - Special tax programming for the taxation system in Canada.
2.
VAT (Value Added Tax) - which means that the tax amount is included in the price of the item. This tax system is most
commonly used in European countries.
The tax system is set as follows:
Tax Status Number
Default
=
0
1
2
USA Tax Mode - Standard Setting for U.S. tax
Canadian Tax Mode
VAT Tax Mode - Commonly used in European Countries
"PRG" + [3] + [Tax Status Number] + [RA]
1 digit #
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step #2.
2.
Type [3], then type the setting number for the tax system desired: 0 = USA Tax; 1 = Canadian Tax; 2 = VAT Tax.
For USA tax programming, please see Page 21. For VAT tax programming, please see Page 43. For Canadian tax, see Page
44.
Tax Status Number
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
Condition
Non-Taxable
Taxable by Tax 1
Taxable by Tax 2
Taxable by Tax 3
Taxable by Tax 4
Taxable by Tax 1 and Tax 2
Taxable by Tax 1 and Tax 3
Taxable by Tax 1 and Tax 4
Taxable by Tax 2 and Tax 3
Taxable by Tax 2 and Tax 4
Taxable by Tax 3 and Tax 4
Taxable by Tax 1, Tax 2 and Tax 3
Taxable by Tax 1, Tax 2 and Tax 4
Taxable by Tax 1, Tax 3 and Tax 4
Taxable by Tax 2, Tax 3 and Tax 4
Taxable by Tax 1, Tax 2, Tax 3 and Tax 4
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VAT TAX SYSTEM
__________________________________________________________________
The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax
amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be
programmed.
To choose the VAT Tax System, please complete the following:
a.Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the #
and press the [CHARGE] key now. If not, continue with Step #1.
Step 1: Type [3], type [2], then press the [RA] key.
Step 2: Program the VAT Tax Rate as follows:
[TAX #] + [TAX SHIFT] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
0 - 99.999%
Example: Program a VAT Tax 1 rate as 15%:
1.
2.
If needed, enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned,
enter the # and press the [CHARGE] key now. If not, continue with Step #2.
Type [1], press [TAX SHIFT], type the tax rate as [15000], then press [Amt Tend/TOTAL].
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CANADIAN TAX SYSTEM
__________________________________________________________________
To choose the Canadian Tax System, please complete the following:
1.
Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the
# and press the [CHARGE] key now. If not, continue with Step 2.
2.
Type [3], type [1], then press the [RA] key.
3.
Program the Tax Rate as follows:
TAX # + [TAX SHIFT] + [(NON-TAXABLE LIMIT PRICE*) + (REF/-)] + [TAX RATE] + [AMT TEND/TOTAL]
1-4
Maximum 6 Digits
0 - 99.999%
* The non-taxable limit is used in certain areas where tax is exempted below a certain amount, for example, any amount below
$4.00* is exempt from PST tax. If there is no non-taxable limit, simply skip this step in brackets in the procedure above.
CANADIAN TAX - METHOD #1
GST Tax:
PST Tax:
GST/PST Tax:
1.
7%
8%
Both 7% and 8% calculated on the net amount
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
4.
Link Tax 2 (8% PST) to the desired Department key:
[002] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link both Tax 1 (7% GST) and Tax 2 (8% PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
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CANADIAN TAX SYSTEM
__________________________________________________________________
CANADIAN TAX - METHOD 2
GST Tax:
PST Tax:
GST/PST Tax:
7%
8%
Both 7% and 8% calculated as tax on tax (piggyback calculation)
For the Canadian tax system of TAX on TAX:
Type [3], type [1], then press the [RA] key.
1.
Program Tax 1 as 7%:
[1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL]
2.
Program Tax 2 as 8%:
[2] + [TAX SHIFT] + [8000] + [AMT TEND/TOTAL]
3.
Link Tax 1 (7% GST) to the desired Department key:
[001] + [CHECK] + 0 + [DEPARTMENT KEY]
4.
Link Tax 2 (8% PST) to the desired Department key:
[002] + [CHECK] + 0 + [DEPARTMENT KEY]
5.
Link both Tax 1 (GST) and Tax 2 (PST) to the desired Department key:
[005] + [CHECK] + 0 + [DEPARTMENT KEY]
6.
Program for tax on tax calculation (piggyback):
[5] + [1] + [RA]
For customer assistance call 1-800-543-5454.
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"EXAMPLE TAX CHART"
STEP C: Enter the base
tax amount (the minimum
point where no tax is
charged) followed by the
Number "1". Then press
the [TAX SHIFT) key.
STEP A
SALE AMOUNT
┌─────────────┐ TAX
STEP B
│ from
to │AMOUNT
STEP D: Enter the 6
├──────┬──────┼──────┐
digit number (see Page
Breakpoints
│
0 │
12 │
0 │
II-b) (i.e. 4% = 240096).
┌──────┐
├──────┼──────┼──────┤
┌─┤ 13 ├─────┤
13 │
31 │
1 │
STEP E: Enter the
│ ├──────┤
├──────┼──────┼──────┤
individual "Irregular"
│ │ 19 ├─────┤
32 │
54 │
2 │
breakpoint pattern.
│ ├──────┤
├──────┼──────┼──────┤
Press the [TAX SHIFT) key
│ │ 23 ├─────┤
55 │
81 │
3 │
after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
Place the number "10"
│
│ │ 27 ├─────┤
82 │ 108 │
4 │
before the last "Irregular"
│
│ ├──────┤
├──────┼──────┼──────┤
breakpoint.
│
│ │ 27 ├─────┤ 109 │ 137 │
5 │
(13, 19, 23, 27, 27, 1029) ────────────┘
│ ├──────┤
├──────┼──────┼──────┤
└─┤ 29 ├─────┤ 138 │ 162 │
6 │
STEP F: Enter the
├──────┤
├──────┼──────┼──────┤
individual breakpoints of
┌─┤ 25 ├─────┤ 163 │ 187 │
7 │
the "Regular" breakpoint
│ ├──────┤
├──────┼──────┼──────┤
pattern. Press the [TAX SHIFT)
│ │ 25 ├─────┤ 188 │ 212 │
8 │
key after each breakpoint.
┌──────┤ ├──────┤
├──────┼──────┼──────┤
Place the number "10" before
│
│ │ 25 ├─────┤ 213 │ 237 │
9 │
the last "Regular" breakpoint.
│
│ ├──────┤
├──────┼──────┼──────┤
(25, 25, 25, 1025) ────────────────────┘
└─┤ 25 ├─────┤ 238 │
│ 10 │
├──────┤
├──────┼──────┼──────┤
STEP G: To summarize,
│
├─────┤
│
│
│
combine the Steps A through
├──────┤
├──────┼──────┼──────┤
F and maintain the information
│
├─────┤
│
│
│
for future use.
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
121 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
240096 [TAX SHIFT)
│
├─────┤
│
│
│
13 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
19 [TAX SHIFT)
│
├─────┤
│
│
│
23 [TAX SHIFT)
├──────┤
├──────┼──────┼──────┤
27 [TAX SHIFT)
│
│
│
│
│
│
27 [TAX SHIFT)
│
│
│
│
│
│
1029 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
25 [TAX SHIFT)
1025 [TAX SHIFT)
NOTE: A total of 63 breakpoints can be programmed on this cash register.
OfficeZone
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CALCULATING STATE TAX TABLE CODES
Appendix 1
"THE WORKSHEET"
Write down your results as you go.
STEP A
STEP C:
SALE AMOUNT
┌─────────────┐ TAX
STEP B
│ from
to │AMOUNT
├──────┬──────┼──────┐
Breakpoints
│
│
│
│
┌──────┐
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
├─────┤
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
├─────┤
│
│
│
├──────┤
├──────┼──────┼──────┤
│
│
│
│
│
│
│
│
│
│
│
│
STEP D:
STEP E:
STEP F:
STEP G:
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