Microsoft OneNote 2010
Quick Reference
Exploring the Microsoft OneNote 2010 Interface
Navigation Bar — Lists all of the open
Notebooks with an icon. Click a Notebook
icon to activate that Notebook. The
Navigation Bar also contains other
buttons used to display additional
screen components. For example,
click the Expand Navigation Bar
button to display Notebook
sections and group sections, which
can be used to navigate. Click the
Collapse Navigation Bar
button to hide the details.
Ribbon — Used as the primary means of
selecting commands. The Ribbon is
organized into tabs, groups, and buttons
(representing OneNote commands). To
select Ribbon commands using the
mouse, point to the desired items and
To select Ribbon commands using the
1. Press the ALT key followed by the letter
or number key associated with the
desired tab or command, e.g., press H to
select the Home tab.
2. If required, press the indicated key(s)
again to select a command.
• If required, press ESC to back up or
cancel the keyboard selection of
Mini toolbar — A small floating toolbar
that appears automatically above
selected data or objects, providing access
to frequently used editing and formatting
Notes — There are various types of notes. In this image, there are: text notes, a
bulleted list, a table, an image copied from a web site, a file attachment, Outlook
tasks, tagged items, and a drawing consisting of shapes and arrows. Regardless of the type of note, the data is stored in Note
Containers, which appear on a page when the mouse pointer is positioned over them, or when they are selected, as shown
in the example shown in the Related Document text note.
Section and Section Groups — Identifies the sections or section groups
within a Notebook.
• To display the contents of a section, click a section tab.
• To display the contents of a section group, click a section group tab
• To return from a section group, click the button.
• To create a new section, click the Create a New Section
Shared Notebook — Allows you
to share notes and collaborate with
others. Shared Notebooks can be
stored for either network or web
access. See “Working with Shared
Notebooks” on page 4 for more
Quick Access Toolbar — Used to provide quick access to button commands
you use often. Click the button to enable or disable buttons to be shown or
hidden. Click More Commands to further customize the Quick Access Toolbar.
Microsoft Office Backstage view — Click the
tab to open the Backstage view where you open, create,
share, save, send, and print Notebooks. You can also
change system settings, obtain Help, and exit
Unfiled Notes - Stores all of the notes typed into the Side Note
window. Side notes are useful for quick temporary notes. See
“Using Side Notes” on page 2 for more information.
Page Tabs - Identifies the pages and subpages of a section. Click a page tab to select a page
or a subpage. Page tabs are named as the title at the top of each page.
• To collapse the page tabs, click the Collapse Page Tabs
• To expand the page tabs, click the Expand Page Tabs
• To insert pages or subpages, click the New Page button.
• To insert pages based on templates, click the New Page drop-down button.
Featured Objectives
Exploring the Microsoft OneNote 2010 Interface
• Learn about the Microsoft OneNote 2010 user interface,
including its screen components.
Inserting Objects
• Learn how to insert tables, pictures, drawing shapes,
calculations and equations, screen clippings, files, and
audio and video recordings.
Linking, Tagging, and Location Notes
• Learn how to insert hyperlinks to sections, pages, web
sites, and files. You will also learn how to add, remove,
and manage tags, as well as search for text and audio or
video in Notebooks.
Using Templates and Integrating OneNote with
Other Applications
• Learn how to insert pages based on page templates and
create page templates, as well as send Notebook pages
to Word, create synchronized Outlook tasks, and e-mail
Notebook pages.
Working with Shared Notebooks
• Learn how to share a Notebook, view recent edits in a
shared Notebook, turn off automatic synchronization,
and move or delete misplaced sections.
Getting Started
Learn about features relating to file management and
using different views in OneNote.
Taking Notes
• Learn how to manage pages and sections, and insert
© 2010 Digital Content Factory Ltd. Microsoft® and OneNote® are registered trademarks of Microsoft Corporation.
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