Queen of Hearts - Delray Beach Elks Lodge

Rules for the Search for the Queen of Hearts Raffle
Delray Beach BPOE Lodge 1770
265 NE 4th Ave
Delray Beach, FL 33444
561-278-1770
www.delrayelks.org
1) Equipment required: A series of two-part, sequentially numbered raffle tickets; a raffle ticket drum;
a standard deck of fifty-two playing cards plus two jokers; fifty-four envelopes numbered 1 through
54; and a game board onto which these envelopes can be affixed side-by-side and held securely by a
locking, transparent cover.
2) The raffle shall be run by a Queen of Hearts committee (“the Committee”) consisting of no fewer
than four (4) Lodge members in good standing.
3) To prepare for each game, a deck of playing cards shall be placed face down on a surface. Each card
shall be placed into an unnumbered envelope and shuffled. Numbers shall then be applied. The
envelopes shall be placed side-by-side onto the game board. The transparent game board cover shall
then be closed and locked.
4) The Lodge shall offer a series of two-part, sequentially numbered raffle tickets for sale for a
donation of $1.00 per ticket or six tickets for $5.00. Tickets may be purchased from the Lodge
bartender and may only be purchased by an Elk in good standing. A current Elks membership card
MUST be presented to the bartender or the Committee salesperson at the time of purchase. No card, no
play.
5) Each player must write his or her name on the Lodge’s part of the ticket. The player may also write
his telephone number and/or the number of the envelope that he wishes to select if his ticket is drawn.
The Lodge’s part of the ticket will then be deposited into the raffle ticket drum. The raffle drum will be
kept behind the bar under the control of the bartender. Tickets that have been mutilated in any way (i.e.
bent, creased, folded, etc.) will be discarded at the discretion of the committee members.
6) The purchasing player MUST retain the other part of the ticket as a receipt for verification purposes.
The number on the drawn raffle ticket must match the printed number on the receipt presented for the
prize.
QUEEN OF HEARTS – PAGE 1
Revised January 15, 2018
7) Sixty percent (60%) of the monies collected from the sale of raffle tickets shall be designated for the
Grand Prize Pool of the current game. Ten percent (10%) shall be used to fund the Grand Prize Pool
for the game that begins immediately after the Queen of Hearts has been selected in the current game.
8) The remaining thirty percent (30%) of the monies collected from the sale of raffle tickets shall be
donated to the Lodge Charity Account.
9) One raffle ticket shall be drawn by a Committee member or the previous week’s winner, if present,
each Friday night at 7:00 pm from among all of the tickets sold for each drawing.
10) The participant holding the winning ticket must show the EXACT MATCHING stub and, only
after that has been confirmed, shall be declared the winner of that drawing and be awarded a $100.00
cash prize. If the participant is present for the drawing, he will be given the option to take an
additional $400.00 for a total cash prize of $500.00 or to “Search for the Queen of Hearts”. This option
will only be offered when the Grand Prize Pool is greater than $10,000.
11) If a player opts to search for the Queen of Hearts, he shall select one of the numbered envelopes. A
committee member will remove the selected envelope from the locked case and open it. If that
envelope contains the Queen of Hearts, the holder of the winning raffle ticket selecting that envelope
shall be awarded the Grand Prize.
12) If a player elects to take the additional $400.00 for a total $500.00 prize, he or she gives up the
opportunity to win any additional prize monies. However, an envelope will still be selected and
opened. If that envelope contains the Queen of Hearts, the game shall continue to the following week.
The player whose ticket is drawn the following week shall be the winner of the Grand Prize subject to
the same rules/regulations of authenticity and verification. Then the game will proceed as described in
sections 19 and 20 below.
13) If a player elects to search for the Queen of Hearts and the selected envelope contains the Queen
of Diamonds, Clubs or Spades, that player shall receive an additional $500.00. If the selected envelope
contains a Joker, that player shall receive an extra $100.00.
14) A player need not be present at the drawing to win. If an absent player’s ticket is drawn and the
player’s telephone number has been written on the ticket, a committee member will call the player to
advise that their ticket has been drawn. If there is no telephone number on the ticket, that ticket will be
discarded and another ticket will be drawn.
15) If the absent player has written his envelope selection on the ticket, that envelope will be opened. If
the player has not written his selection on the ticket or if his selection is no longer in play, his selection
will default to the lowest numbered envelope that is still in play. An absent player who has selected the
Queen of Hearts will receive 80% of the Grand Prize, with the remaining 20% being added to the
jackpot of the next game. The winning player will then have 72 hours to produce his ticket and claim
QUEEN OF HEARTS – PAGE 2
Revised January 15, 2018
his prize. If the prize is not the Grand Prize and is not claimed within 72 hours, it will be rolled into the
current jackpot. If the prize is the Grand Prize and is not claimed within 72 hours, the game shall
continue to the following week. The player whose ticket is drawn the following week shall be the
winner of the Grand Prize subject to the same rules/regulations of authenticity and verification. Then
the game will proceed as described in sections 19 and 20 below.
16) If a player’s name is illegible on the back of the winning ticket, that player may collect his prize by
producing his ticket stub with the number that matches the number on the ticket drawn. If there is no
one present who can produce such a ticket stub, the envelope selection will continue as described in
item 14 above. If there is no name on the back of a ticket, that ticket shall be discarded and a new
ticket shall be drawn.
17) If the envelope selected does not contain the Queen of Hearts, the card shall be returned to the
game board face-up and the transparent, locking cover securing the cards shall be locked by a
Committee member. All remaining tickets in the raffle drum shall be discarded.
18) The weekly raffle drawings shall continue until a winner selects the Queen of Hearts.
19) Once the Queen of Hearts has been selected ticket sales will be suspended and no drawing will be
held on the following Friday night to allow the Committee to meet and amend the rules if necessary.
Ticket sales will resume at a time and date determined by the Committee.
20) The proceeds from the current week’s sales will not be included in the current week’s jackpot. If
the queen of hearts is not selected in the current week’s drawing, then the current week’s sales will be
split 70-30 as described in sections 7 and 8 above. However, if the Queen of Hearts is drawn, then
100% of that week’s sales will be used to fund the new jackpot. Donations to the Lodge charity
account will be suspended for that week.
21) One free ticket will be given each Friday to any member in good standing who requests one.
22) When the Queen of Hearts is selected, the winning player shall be awarded the Grand Prize as
described herein above. Any prize winner over $600 will receive a W-2G to report the winnings. Taxes
on any prize over $5,000 will be assessed and transferred to the IRS by the lodge to conform to all
federal, state and Grand Lodge laws and policies. The winner must provide photo identification, a valid
Elks membership card and tax information so that all appropriate Internal Revenue Service documents
(including IRS Form W-2G & Form 5754) can be issued by the Lodge. The assessed tax is currently
set at 28% of the Jackpot. A winner from an out of state Lodge may also have state taxes withheld in
accordance with the laws of his state of residence.
23) Any questions regarding the interpretation of these rules should be referred to the Board of Directors of the
Delray Beach Lodge #1770.
QUEEN OF HEARTS – PAGE 3
Revised January 15, 2018
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