Painting Warehouses 3 & 4 and Berth 8 Water Tank Project Project # 10153 CN # 2232 and 2233 ADDENDUM # 1 April 24, 2014 The following list is being issued for clarification of the requirements for the Project. 1. See Attached Revised Requisition and Scope of Works that redefine the Project requirements. 2. Translucent Sheets are Not to be replaced and existing are to remain for reuse. Contractor is responsible for not damaging them. Write NA in its space in the Bid Table. 3. Please indicate your receipt of this Addendum by adding the Addendum number in the appropriate place in your Requisition & Proposal Bid Package. Page 1 of 1 Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 To: Prospective Bidders Date: 4/16/201 Please procure the following and deliver to the address below: Delivery of Proposal Delivery of Purchase or Performance of Work Alabama State Port Authority Alabama State Port Authority Location identified below in Notes #1 Main Docks Complex Mobile, AL Description of Work This Requisition solicits Proposals to provide Painting and minor Refurbishment at the Alabama State Port Authority’s Main Docks located in Mobile, Alabama. The project includes but is not limited to Paintings, minor sheet metal work, and providing a 2 year Contractor Warranty after Final Acceptance on work performed with a 5 Year Manufacturer Warranty including Adhesiveness and Durability. Work will be in accordance with: the requirements stated herein; attached Scope of Works, Specifications, Special Conditions and Insurance Requirements, and applicable Federal, State of Alabama, and Local Laws. The work consists principally of providing bonds, labor, materials, equipment, insurance, and supervision necessary for performing the work as indicated in the Contract documents. The project site is located at the ASPA Warehouses 3 and 4 and the 100,000 Gallon Water Tower located at Berth 8. A Mandatory Pre‐Bid Meeting and Walk Through is scheduled for Wednesday, April 23, 2014 at 9:00 AM. at the Base of the Berth 8 Water Tower. All Contractors submitting bids are to carefully examine the sites of the proposed work by appointment only and thoroughly review the Contract and Project requirements prior to submission of a bid proposal. Each Bidder shall satisfy oneself as to the character, quality, and quantities of work to be performed, and as to the requirements of the proposed contract. The submission of a proposal shall be proof that the bidding Contractor has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the proposed Contract. On bids of $50,000 or more, bidding Contractor must hold a current license from the State Licensing Board for General Contractors, Montgomery, AL, with the classification being BC‐S Specialty Construction – Painting, Specialty Coatings. The work performed under this contract shall not commence until the Contractor has submitted a Performance Bond, Labor & Material Bond, and acceptable Certificate of Insurance. Performance Bond shall be in an amount equal to 100% of the contract price; Labor & Material Bond equal to 100% of the contract price; and Certificate of Insurance shall be as per the attached requirements and countersigned by a licensed resident agent in the State of Alabama. The Contractor shall comply with all Federal and State laws, local ordinances and regulations, and all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner affect those engaged or employed on the work, or which in any way affect the conduct of the work. Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 Description of Work (continued) The Contractor will be required to Complete All of the work under the Contract within 120 Calendar Days after receipt of a “Notice to Proceed”. The work will have to be scheduled and performed in a manner that will not interfere with cargo handling operations. Work will start not later than 10 calendar days after receipt of Notice to Proceed. ASPA intent is that work hours will be during normal day light hours unless indicated otherwise in this Requisition or approved otherwise by ASPA Project Manager. The Contractor shall place a competent Superintendent on the Project who shall have experience in the work being performed under the Contract. The assigned Superintendent shall have the responsibility for the day‐to‐day operations of the work and shall Remain on the Project site while the work under the Contract is being performed. Prior Coordination with ASPA Project Manager is required to avoid conflicts with operations. Time is an essential element in performance of the Contract. As the prosecution of the work will inconvenience the Owner, Tenants, and interfere with business, it is important that the work be pressed vigorously to completion. Also, the cost to the Alabama State Port Authority of the administration of the Contract, supervision, inspection and engineering will be increased as the time occupied in the work is lengthened. For each day that the work remains incomplete after the time specified, $100 per day shall be paid by the Contractor to the Alabama State Port Authority as Liquidated Damages for the loss sustained by the State because of failure of the contractor to complete the work within the specified time. Project delays shall be Documented as specified to receive consideration. IMPORTANT NOTICE TO BIDDERS REGARDING ACCESS TO ASPA RESTRICTED FACILITIES: Successful bidders requiring access to the Alabama State Port Authority’s Restricted Facilities to fulfill any obligations set forth in this bid must comply fully with the Authority’s Access Policy found in its entirety at http://www.asdd.com/portaccess_policy.html. The Port Authority’s Access Policy requires all persons permanently employed at the port, including ASPA staff, tenants, and their employees, surveyors, agents, stevedores, longshoremen, chaplains, contract labor and persons requesting temporary access to the port, including delivery persons, vendors, contractors, and temporary workers to obtain and display an ASPA issued photo ID badge or visitor badge at all times when accessing or working on port property. In order to obtain an ASPA credential, applicants must also obtain a Transportation Worker Identification Credential (TWIC) and undergo mandatory Security Awareness Training. Information on the TWIC can be found at http://www.asdd.com/portaccess_twicregs.html. Information on Security Awareness Training classes and scheduling can be found at http://www.asdd.com/portacces_securitytraining.html. ALL PROSPECTIVE BIDDERS ARE ENCOURAGED TO REVIEW THESE POLICIES AND CONSIDER THESE REQUIREMENTS IN PREPARING BID SUBMISSIONS. Contractor shall coordinate at least 1 Day Before the Pre‐Bid Meeting to allow for 8:30 AM Sign In at the Port Police Building to be able to access the Main Docks to be able to be On Time for the Meeting if Escort is required. No exceptions as Precoordination is required due to Access Limitations and Time Constraints. IMPORTANT NOTICE TO BIDDERS REGARDING EMPLOYMENT PRACTICES: Effective October 1, 2011, the Beason‐Hammon Alabama Taxpayer and Citizen Protection Act (“the Act”) requires that any business entity contracting with or providing any grant or incentives to the state, including the Alabama State Port Authority, certify compliance with the Act. All Bidders must certify such compliance by executing the enclosed Affidavit and returning it to the Alabama State Port Authority with your bid package. The Affidavit must be notarized. The following E‐Verify website link is provided for convenience: http://www.dhs.gov/files/programs/gc_1185221678150.shtm. Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 Contractor’s Proposal The Contractor hereby agrees to perform the previously specified work for the prices outlined in the following schedule. The quantities listed may be increased or decreased during project execution. In the event the quantities do change, the unit price shall apply according to scope of work. Description Est Qty UOM Unit Price Value 1. Project Bonds and Insurance LS All LS $ 2. Mobilization/Demobilization LS All LS $ 3. Resecure Sheeting LS All LS $ NA 4. Protect & Wrap Equipment LS All LS $ 5. Large Sign Removals LS All LS $ 6. Power Washing & Surface Prep LS All LS $ 7. Repair Adhesive Patches LS All LS $ 8. Install New Translucent Panels LS All LS $ NA 9. Painting Warehouse 3 LS All LS $ 10. Paint New Sign LS All LS $ 11. Painting Warehouse 4 LS All LS $ 12. Close Out Documentation, Warranties, and Misc. LS All LS $ SUBTOTAL BID ITEMS 1 THRU 12 Description 13. Project Bonds and Insurance 14. Mobilization/Demobilization 15. Protect & Wrap Equipment 16. Power Washing & Surface Prep 17. Lead Abatement Actions If Necessary 18. Painting Water Tower 19. Close Out Documentation, Warranties, and Misc. Est Qty LS LS LS LS LS LS LS $ UOM All All All All All All All Unit Price LS LS LS LS LS LS LS SUBTOTAL BID ITEMS 13 THRU 19 Value $ $ $ $ $ $ $ $ 20. Deductive Alternate – BarRust 235 Coat Not Applied TOTAL BASE BID $ Deductive Alternate Amount $ NOTES: 1. Sealed bid proposals will be received via courier to the Alabama State Port Authority, Engineering Services, 1400 Alabama State Docks Blvd, Room 216, Administration Building, Main Docks, Mobile, AL 36602 by 10:00 AM on May 2, 2014. The official Sealed Bid Opening will be conducted at 2:00 PM on May 2, 2014 in the International Trade Center building, 250 North Water Street, 4Th Floor – Lounge, Mobile, AL. Faxed or electronic or late bids will Not be accepted. 2. Bid proposals must be submitted in sealed envelopes with the words “Bid Document Enclosed” clearly marked on the outside of the envelope. The sealed envelope shall also have the Bidder’s name, the Contractor’s License Number and Classification, Project Name, Project #, CN #, and time and date of bid opening shown on the outside. 3. A Bid Bond or Certified Check made payable to the Alabama State Port Authority and equal to five (5%) percent of the amount bid, not to exceed $10,000, must accompany the Bid Proposal. Alabama State Port Authority Requisition and Proposal Project Name Project # Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting 10153 CN # 2232 and 2233 NOTES (Continued) : 4. Authority reserves the right to refuse to issue a proposal form or a contract to a prospective bidder for any of the following reasons: a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contract in force with the Alabama State Port Authority. b) Contractor default under previous Contract with the Authority. c) Proposal withdrawal or Bid Bond forfeiture on previous project with the Authority. d) Unsatisfactory work on previous contract with the Authority. e) Lack of competency and adequate machinery, plant and other equipment for performing the Project. 5. Authority may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish all such information and data for this purpose as the Authority may request. The Authority reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Authority that such bidder is properly qualified to carry out the obligations of the Contract. 6. Any questions and RFIs regarding the procurement shall be directed to Rick Smith, P.E., ASPA Project Manager, at firstname.lastname@example.org. RFIs will be resolved by Addendum. 7. The right is reserved, as the interest of the Alabama State Port Authority may require, to reject any and all bids and to waive informalities in bids received. 8. Contractor shall Field Verify all work that is required and fully understands the Complete Scope and Requirements for a complete and functional Project Prior to submitting Bid and include All costs in Bid. 9. Proposed Substitution Submittals shall include a Signed Letter from Manufacturer stating that it is Equal. 10. Monthly Progressive Billing is Acceptable. SIGNATURES Receipt of following addendums is acknowledged: Addendum No. _________________ Addendum No. _________________ Addendum No. _________________ Addendum No. _________________ Contractor’s Signature: ___________________________________________________ Contractor Company___________________________________________________________________ ___________________________________ __________________________________ ____________ Name Title Date Signature of Party Originating Requisition: 4/16/2014 Rick Smith, P.E. Date ASPA Project Manager Engineering Services Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 ALABAMA STATE PORT AUTHORITY INSURANCE REQUIREMENTS FOR CONTRACT WORK INDEMNIFICATION The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the Alabama State Port Authority, doing business as Alabama State Docks (ASD), and its officers and employees from all damages and liability for injury to any person or persons, and injury to or destruction of property, including the loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property by reason of work done under the contract. INSURANCE REQUIREMENTS The Contractor shall not commence work under the contract until he has obtained all insurance required under the following paragraphs and until such insurance has been approved by ASD, nor shall the Contractor allow any subcontractor to commence work until all similar applicable insurance has been obtained by the subcontractor or the Contractor has provided coverage for the subcontractor. The Contractor shall provide, at his expense, insurance in accordance with the following: GENERAL REQUIREMENTS (applicable to all policies) All policies of insurance must be written with companies acceptable to ASD. The Contractor shall furnish to ASD certificates of insurance, signed by the licensed agent evidencing required coverages. ASD reserves the right to require certified copies of any and all policies. Each policy of insurance shall provide, either in body of the policy or by endorsement, that such policy cannot be substantially altered or cancelled without thirty (30) days’ written notice to ASD and to the insured. Except for Workers Compensation, said policies will identify Alabama State Port Authority, its officers, officials, agents, servants and employees as Primary and Non-contributory Additional Insureds in connection with work performed for, on behalf of, or on the property of ASD including a waiver of all rights of subrogation. COMMERCIAL GENERAL LIABILITY (Required) The Contractor shall take out and maintain during the life of the contract Commercial General Liability insurance, including Blanket Contractual and Completed Operations coverages, in an amount not less than $2,000,000 for any one occurrence for bodily injury, including death, and property damage liability. AUTOMOBILE LIABILITY (Required) The Contractor shall take out and maintain during the life of the contract Business Automobile Liability insurance covering any auto in an amount not less than $1,000,000 for any one occurrence for bodily injury, including death, and property damage liability. WORKERS COMPENSATION (AL W/C & EL & USLH Required) The Contractor shall take out and maintain during the life of the contract Workers Compensation and Employers Liability insurance providing coverage under the Alabama Workers Compensation Act in an amount not less than that required by Alabama law. Where applicable, Contractor shall take out and maintain during the life of the contract insurance providing coverage as required by Federal statute, including but not limited to U.S. Longshoremen and Harborworkers’ Compensation Act (USL&H), Jones Act, and Railroad Federal Employers Liability Act (FELA). Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 State of ______________________________________ County of ____________________________________ CERTIFICATE OF COMPLIANCE WITH THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 2011-535, as amended by Act 2012-491) DATE: _________________ RE Contract/Grant/Incentive (describe by number or subject): ___________________________________________________ by and between _______________________________________________ _________(Contractor/Grantee) and __________________________________________________ ______(State Agency, Department or Public Entity) 1. 2. 3. 4. The undersigned hereby certifies to the State of Alabama as follows: The undersigned holds the position of __________________________ with the Contractor/Grantee named above, and is authorized to provide representations set out in this Certificate as the official and binding act of that entity, and has knowledge of the provisions of THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 201 1-535 of the Alabama Legislature, as amended by Act 2012-491) which is described herein as "the Act". Using the following definitions from Section 3 of the Act, select and initial either (a) or (b), below, to describe the Contractor/Grantee's business structure. BUSINESS ENTITY. Any person or group of persons employing one or more persons performing or engaging in any activity, enterprise, profession, or occupation for gain, benefit, advantage, or livelihood, whether for profit or not for profit. "Business entity" shall include, but not be limited to the following: a. Self-employed individuals, business entities filing articles of incorporation, partnerships, limited partnerships, limited liability companies, foreign corporations, foreign limited partnerships, foreign limited liability companies authorized to transact business in this state, business trusts, and any business entity that registers with the Secretary of State. b. Any business entity that possesses a business license, permit, certificate, approval, registration, charter, or similar form of authorization issued by the state, any business entity that is exempt by law from obtaining such a business license and any business entity that is operating unlawfully without a business license. EMPLOYER. Any person, firm, corporation, partnership, joint stock association, agent, manager, representative, foreman, or other person having control or custody of any employment, place of employment, or of any employee, including any person or entity employing any person for hire within the State of Alabama, including a public employer. This term shall not include the occupant of a household contracting with another person to perform casual domestic labor within the household. ____ (a) The Contractor/Grantee is a business entity or employer as those terms are defined in Section 3 of the Act. ____ (b) The Contractor/Grantee is not a business entity or employer as those terms are defined in Section 3 of the Act. As of the date of this Certificate, Contractor/Grantee does not knowingly employ an unauthorized alien within the State of Alabama and hereafter it will not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama; Contractor/Grantee is enrolled in E-Verify unless it is not eligible to enroll because of the rules of that program or other factors beyond its control. Certified this ______ day of __________________ 20 _____ _______________________________________ Name of Contractor/Grantee/Recipient The above Certification was signed in my presence by the person whose name appears above, on this___ day of ______ 20_____. WITNESS: _______________________________________ Signature of Witness _______________________________________ Printed Name of Witness Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 Alabama State Port Authority Requisition and Proposal Project Name Project # 10153 Painting Warehouses 3 and 4 and Berth 8 Water Tank Painting CN # 2232 and 2233 Scope of Work - Warehouses 3 and 4 1. ASPA Maintenance Dept. will remove the small signs prior to start of work. 2. Wrap all exterior Light Fixtures prior to pressure washing. 3. The existing large wood Sign on Warehouse 3 shall be removed, holes patched, wall painted same as surrounding wall, and then new sign painted on the Wall’s surface to match existing colors and font and size. 4. 3500 PSI Maximum Pressure Wash/Solvent Clean all surfaces per SSPC-SP2 requirements. 5. Existing Adhesive Patches that are damaged by Contractor’s pressure washing shall be Replaced by equivalent approved by ASPA Project Manager at no additional cost. 6. Combination additional Surface Prep per SSPC-SP2 and SP3 requirements. (Power Tool/Hand Tool) all surface rust. 7. Full Coat Devshield 4130 Universal Primer @ 2-3 mils DFT. 8. Full Top Coat Semi Gloss High Performance Devflex 4216 to All Metal Surfaces @ 2-3 mils DFT. Light Grey Color shall match existing but hue shall be slightly different than 4130 Primer to be able to see coverage. 9. Contractor will be given 250 feet length of rail receiving platform in phases to do work. Rail cars shall not be oversprayed or spotted with paint in this area. Cargo will be positioned 30 feet away from interior wall. 10. Contractor will be given segments of 250 feet length waterside pier to perform work in segments. Contractor shall base bid on no interruption of work for the waterside of warehouse. Interior cargo will be set back 30 feet from the wall. 11. ASPA Maintenance Dept will remount the small signs after completion of the Contractor’s work. 12. Paint “Alabama State Port Authority” at same location on South end of Warehouse 4 as existing lettering using Black Devflex 4216. Lettering and White Background shall match existing height and font and colors. 13. Spray Painting the Warehouses only is allowable provided Contractor is careful to avoid overspray and is fully responsible for any damages and associated costs of repairs. 14. The North Endwall of Warehouse 4 is newly installed metal sheeting and is not included in this Scope of Work. 15. Protect and wrap with Visqueen plastic sheeting all exterior Light Fixtures, Sprinkler Alarm Bells, Security Cameras and Mounts, Windows, etc. 16. Doors and Frames are not to be painted under this Contract. Scope of Work - Water Tank 1. With lead being present in the original 1950s paint system, Contractor shall Encapsulate any remnants of the paint system(s). Any Lead Abatement actions shall be the Contractor’s responsibility and shall be included in the Bid price. 2. Modular Office and Electrical Panels located adjacent to Water Tank base shall be covered to avoid damage and overspray. 3. Cables, Antennas, etc. mounted on Water Tank shall be protected to avoid damage and overspray. 4. 5000 PSI Pressure Wash/Solvent Clean all surfaces per SSPC-SP1 requirements. 5. Combination additional Surface Prep per SSPC-SP2 and SP3 (Power Tool/Hand Tool) for all surface rust 6. Apply Pre Prime 167 Penetrating Sealer to all areas with surface rust 7. Full Coat International Devran 201 Universal Primer Cream color @ 2-3 mils DFT 8. Full Coat International BarRust 235 Multipurpose Epoxy Off White @ 4-8 mils DFT (Remove with Deductive Alternate only – See Bid Table) 9. Finish Coat: International Devthane 379 DFT White color @ 2-3 mils DFT 10. All painting shall be Roller applied due to overspray concerns. 11. All Costs for aerial lifts and/or cranes shall be included in Bid price. 12. Deductive Alternate - BarRust 235 Not used in Painting System described above. 13. Wind Sock shall be removed and be reinstalled after completion of work. 14. Personnel access to modular office must be maintained. 15. All equipment under and in immediate perimeter of water tank shall be removed for duration of project. Contractor shall coordinate and maintain clearance needed. History: This Water Tank was painted in 1996 with the following process : A 4000 PST power wash with sand injection to a SP6 Commercial Ballast on rusted areas; Bare metal areas received a spot prime of Induramastic 85 @ 2-4 mils; One full coat of Induramastic 85 @ 2-4 mils; One finish coat of Indurethane 5500 Aliphatic Urethane @ 2 mils. This paint system encapsulated the original lead base paint system. Some of the original lead base system may still be adhered to structure. Visqueen plastic sheeting was laid down to catch the spent blasting and loose fakes of lead paint.