Constitutional Affairs Bureau

Constitutional and Mainland Affairs Bureau
Controlling Officer’s Environmental Report 2016-17
Introduction
The Hong Kong Office of the Constitutional and Mainland
Affairs Bureau (CMAB) operates in the Central Government Offices
(CGO) at Tamar. The Registration and Electoral Office, the five
Mainland Offices, eleven Liaison Units in the Mainland and the Hong
Kong Economic, Trade and Cultural Office in Taiwan which are under
CMAB’s purview operate in separate local, Mainland and Taiwan
premises. This report focuses on the green measures adopted by
CMAB’s Hong Kong Office in 2016-17.
Key Responsibilities
2.
Our major areas of policy responsibilities include  advising on and overseeing the implementation of the Basic
Law;
 developing closer regional cooperation with the Mainland
provinces, Macao Special Administrative Region and Taiwan;
 handling Hong Kong’s constitutional affairs in accordance
with the Basic Law;
 enhancing liaison, communication, trade and commercial
relations as well as investment promotion in the Mainland and
Taiwan;
 coordinating and overseeing the implementation of
government policies on the rights of the individual; and
 through the Immigration Teams, providing support and
practical assistance to Hong Kong residents in distress in the
Mainland
Environmental Goal
3.
We are fully committed to supporting the Government’s
policies in environmental protection. We have assigned a Green
Manager and a Green Executive in our Bureau to promote and implement
green measures in our daily operation with a view to optimising the use
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of resources and minimising waste and pollution.
Green measures adopted in 2016-17
4.
We have implemented the following green office practices in
2016-17 Paper Consumption
 Sharing reference materials and the latest news in the electronic
notice boards and local area network.
 Uploading publications on the Intranet and/or Internet website to
reduce massive photocopying.
 Printing on both sides of paper, re-using the blank side of used paper
as well as re-using envelopes, loose minute file jackets and action
tags.
 Minimising subscription of newspapers and magazines by critically
reviewing the subscription and circulation lists.
 Making use of e-Circulation system/old sets of documents for
periodic re-circulation.
 Implementing Paperless Meeting System to reduce paper
consumption at meetings.
 Implementing the web-based Electronic Leave Application and
Processing System to reduce the use of paper forms.
 Sending festive greeting cards by electronic mail, uploading them to
our homepage and minimising the use of printed cards.
Waste Recovery
 Collecting used paper, out-dated newspapers and publications, waste
plastic bottles and metal cans as well as used printer cartridges.
 Reusing decorations and backdrops for festive events.
 Collecting file folders and used clips for re-use.
 Collecting unused stationery from officers for re-distribution.
 Recording the weight of daily general waste/recyclables to monitor
the trend of waste generation in the office.
 Posting a notice on the Central Cyber Government Office (CCGO) to
publicise the availability of surplus store items to ascertain whether
they are needed by other Bureaux/Departments.
 Selling broken furniture and obsolete equipment to contractors for
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recycling.
Energy Consumption
 Maintaining room temperature at 25.5 ºC in the summer months.
 Using motion sensors for lighting control in both office and common
areas and adjusting temperature of the air-conditioning provision
inside cellular offices to a minimum level when no motion is detected
by the sensor after 30 minutes.
 Using electric lamps/tubes with Energy Efficiency label and
sensor-controlled water taps.
 Using video conferencing system to reduce frequency of duty travel.
 Using venetian blinds for windows.
Green Purchasing
 Procuring electrical appliances with Energy Saving Label.
 Procuring photocopiers and printers with double-side printing
function.
 Procuring photocopiers, computer workstations and printers which
are equipped with automatic energy saving function.
 Using recycled toner cartridges for printers and fax machines as far as
possible.
 Using green stationery items supplied by the Government Logistics
Department.
 Using bio-degradable plastic bags for collection of refuse.
 Minimising use of products which are not environmentally friendly.
 Reviewing regularly the usage rate of stock items that have expiry
dates.
Staff Awareness
 Encouraging staff to adopt and support “Dress Down in Summer”
promoted by the Civil Service Bureau.
 Encouraging staff to use staircases instead of lifts for inter-floor
traffic as far as possible.
 Serving water/tea in reusable cups during meetings.
 Declining the acceptance of souvenirs and gifts when attending events
and functions as far as possible.
 Putting notices to remind colleagues to switch off photocopiers,
computers and other electrical appliances when they are not in use.
-4 Sending reminders to colleagues to switch off their computers before
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leaving work for the day.
Issuing guidelines on green measures to all colleagues to promote
staff awareness on environmental protection.
Displaying posters publicising messages on environmental protection
in the Green Corner.
Ensuring proper maintenance of our departmental vehicles and
reminding our drivers to switch off vehicle engines while waiting.
Encouraging staff participation in environmental protection and
energy saving activities.
Green and Healthy Working Environment
 Displaying plants in the common area and waiting area for creating a
green office environment.
 Improving the air quality of the office by cleaning the air ventilation
systems regularly.
 Maintaining a non-smoking environment in the office premises.
 Participating in indoor air quality inspection.
 Regular cleaning of carpet.
 Procuring occupational safety office equipment to promote healthy
working condition.
Clean Air Charter
5.
The HKSAR Government has endorsed and signed the Clean
Air Charter to join forces with the business sector and the community to
reduce emissions. CGO was awarded with “Excellent Class” Indoor Air
Quality Certificate in August 2016. When compared with 2015-16, the
electricity energy consumption in 2016-17 has increased by 6.7% mainly
due to the extended working hours during several major elections in the
year. In 2017-18, we will continue to adopt energy-efficient measures
in our operation to minimise electricity energy consumption.
Way Forward
6.
We are committed to providing a green and healthy office
environment and using more green products. In the year of 2017-18, we
will continue to –
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promote the “Reduce, Re-use and Recycle” principle in office
management;
closely monitor consumption of resources and electricity
energy;
encourage our staff to participate in environmental protection
and energy saving activities; and
review the effectiveness of our green measures at regular
intervals so as to seek continual improvement and identify
new initiatives to reduce resource consumption.
Feedback
7.
If you have any comment or suggestion, please let us know by
any of the following means:
E-mail
: cmabenq@cmab.gov.hk
Fax
: 2179 5284
Post
: Constitutional and Mainland Affairs Bureau
12/F, East Wing, Central Government Offices,
2 Tim Mei Avenue, Tamar,
Hong Kong.
Constitutional and Mainland Affairs Bureau
July 2017
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