Checklist Assessment of your Agencies Current Information Security

Checklist for Your Agency’s Current Information Security
Practices
This checklist is intended to help your agency consider how well it is managing the fundamentals of good information
security. It provides a means for Agency executives to discuss the current approach of their agency with the Chief
Information Officer/Information Technology Manager. It is not intended to be a comprehensive evaluation, but
rather an initial exploration to stimulate further discussion on the effective management of information systems, and
provide impetus for review of your agency’s information security practices.
Please indicate the status of your agencies implementation; not started, Initiated, partially complete, completed, not
relevant.
Information Security (IS) Milestones
Agency
Status
Comments
Internal Governance
Agency Information Security Committee has been formed
Agency Internal governance arrangements have been documented
Agency information Security Roles and Responsibilities have been
established
Endorsement for Internal Governance Arrangements has been
obtained from senior executives/governance body
Information Security Policy
An information security policy has been developed
The Policy has been endorsed by Agency executive
The policy is regularly communicated to staff
Information Security Plan
An IS Plan has been developed
IS planning is aligned with risk assessment findings
IS plan has been endorsed by agency executives
IS Plan has been endorsed by the IS Governance Body
Management of risks - risks are identified, assessed, and treated within appropriate timeframes and
that these practices become a core part of business activities.
Risks are identified, assessed and treated within appropriate
timeframes
Checklist for your Agencies Current Information Security Practices
Measures to address risks are built into business activities and
processes
Asset Management
An information Asset Register has been developed
Information Security Classification
Procedures for the classification of information assets have been
implemented
All information assets are assigned an appropriate classification
Resource Management – Physical and Environmental Management - Physical security –
Physical and environmental control mechanisms are in place to prevent unauthorised access or
accidental damage to computing infrastructure and systems.
Building and entry controls have been established
Physical security protection controls have been implemented for all
sites
Control policies (including clear desk /clear screen) have been
implemented in information processing areas that deal with security
classified information
Resource Management - Information and Communications Technology –
Good security practices are implemented, up-to-date, and regularly tested and enforced for key
computer systems.
User access to systems is regularly reviewed to ensure they are
appropriate at all times
Network, applications and database security controls are in place, upto-date, regularly tested and enforced
Security software is kept up-to-date with the latest recommended
updates
Systems are patched for known vulnerabilities without delay
Systems are configured and monitored to ensure there is no
unauthorised access to or loss of information, and any fraudulent
activity or inappropriate access can be readily detected
Laptops and Portable Storage Devices (PSDs). PSDs include such devices as mobile phones, Personal
Digital Assistants and flash drives. Comprehensive management, technical and physical controls over
these devices is in place to minimise the risk of them being lost or stolen and of sensitive information
being accessed.
Adequate and up-to-date information about laptops and PSDs is
maintained
Basic access controls are activated as standard on laptops and PSDs
Threats and vulnerabilities to laptops and PSDs have been assessed
and policies, procedures and practices have been implemented to
mitigate those risks. This will likely include deciding about:
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Checklist for your Agencies Current Information Security Practices
• Accessing external networks
• Different rules for different types of information and devices
• The business need for laptops and Portable Storage Devices
Media Sanitisation – Secure removal of data from computer equipment takes place prior to disposal.
Policies and procedures are in place, communicated to all relevant
staff and third parties and consistently applied for media sanitisation.
An assurance process in place to ensure that no sensitive data is
disclosed through inappropriate disposal of computer equipment
Wireless networks – Significant risks associated with deploying wireless networks are appropriately
managed
A wireless policy is in place whether or not a wireless network has
been deployed
Unauthorised wireless installation and access to the network is
monitored whether or not a wireless network has been deployed
Audit Capability – Security software, devices and mechanisms and key
applications within agencies have adequate audit trails enabled to
ensure audit capability and assist in incident detection and
management.
Change control – Change control processes are in place and consistently followed for all changes to
computer systems
All changes are subject to thorough planning and impact assessment
to minimise the likelihood of problems
Change control documentation is current, and approved changes are
formally tracked
Identity and Access Management
Access control policy has been developed
Agencies have developed control policies and procedures in the areas
of:
Authentication
User access
Network access
Operating system access
Application and information access
Mobile computing and telework access
Personal and sensitive information – An endorsed IT security policy is in place that reflects the
sensitivity of the information held and the risks to that information.
All instances of personal and sensitive information held have been
identified and, based on risk assessments, there is an appropriate
level of security controls over the information
All users who will be given access to, or who have access to personal
and sensitive information are appropriately authorised. Where
appropriate, screening is undertaken including identity, background
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Checklist for your Agencies Current Information Security Practices
and criminal checks
Personnel and Awareness
Security requirements have been addressed within recruitment and
selection and in SOD
Induction program has been implemented to ensure employees
agencies IS policies and procedures
Awareness raising programs have been implemented to ensure
employees are aware of and acknowledge security responsibility’s
Security obligations – All users must be made aware of their obligations under your agency’s Code of
Conduct regarding reasonable and appropriate use of information systems and equipment.
All users have ready access to agency Code of Conduct and
information security policies, procedures and guidelines
All users understand and have signed appropriate confidentiality and
acceptable use of information systems agreements
Mechanisms are in place to remind users of their security
responsibilities
Incident Management – Preparation has taken place to ensure the agency can respond quickly and
effectively to information security and cyber related incidents.
Incident Response Plan is in place
Business continuity – Preparation has taken place to ensure the agency can continue to undertake
essential core services in the event of a significant incident or disaster.
Business Continuity and Disaster Recovery Plans are in place
Plans are tested on a periodic basis
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Checklist for your Agencies Current Information Security Practices
Further Advice
For more detailed advice, please contact:
Government Information Strategy Unit
Tasmanian Archive and Heritage Office
91 Murray Street
HOBART TASMANIA 7000
Telephone: 03 6165 5581
Email gisu@education.tas.gov.au
Information security Classification
This document has been security classified using the Tasmanian Government Information Security classification
standard as PUBLIC and will be managed according to the requirements of the Tasmanian Government Information
Security Policy.
Document Development History
Build Status
Version
Date
Author
Reason
Sections
1.0
July 2013
Allegra Huxtable
Initial Release
All
Amendments in this Release
Section Title
Section Number
Amendment Summary
This is the first release of this document.
Issued: July 2013
Ross Latham
State Archivist
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