FAX Operation Guide - TA Triumph

FAX Operation Guide
Contents
Contents ....................................................................................................................................i
Preface .....................................................................................................................................v
About the FAX Operation Guide (this Guide) ...........................................................................v
Structure of the guide .....................................................................................................v
Conventions Used in This Guide ................................................................................... vi
1
Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
Declarations to European Directives .......................................................................... 1-4
Technical regulations for terminal equipment ............................................................ 1-5
Network Compatibility Declaration ............................................................................. 1-5
Trademark Information ............................................................................................... 1-5
2
Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Operation Method ...................................................................................................... 2-6
Setting Date and Time .......................................................................................................... 2-7
Local FAX Information Entry ................................................................................................ 2-8
TTI (Transmit Terminal Identification) ........................................................................ 2-8
Local FAX Name ........................................................................................................ 2-8
Local FAX ID .............................................................................................................. 2-9
Local FAX Number ..................................................................................................... 2-9
FAX Dialing Mode .................................................................................................... 2-10
ECM TX .................................................................................................................... 2-10
TX Start Speed ......................................................................................................... 2-10
PBX Setting (Europe only) ................................................................................................. 2-11
Registering Destinations in the Address Book ................................................................... 2-12
Adding a Destination (Address Book) ...................................................................... 2-12
Adding a Destination on One Touch Key ................................................................. 2-17
3
Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Using redial ................................................................................................................ 3-3
Checking and Editing Destinations ............................................................................ 3-4
Checking the Send Status .......................................................................................... 3-5
Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5
Cancelling Memory Transmission (during communication) ........................................ 3-5
Cancelling Transmission (Disconnection of Communication) .................................... 3-6
Methods For Entering the Destination .................................................................................. 3-7
Entering the destination fax number with the numeric keys ....................................... 3-7
Choosing from the Address Book .............................................................................. 3-9
Choosing by One Touch Key ................................................................................... 3-10
Broadcast Transmission ........................................................................................... 3-11
Login/Logout ....................................................................................................................... 3-13
Logging in when User Login Administration has been Enabled ............................... 3-13
Logging in when Job Accounting has been Enabled ............................................... 3-14
Fax transmission functions ................................................................................................. 3-15
Original Size ....................................................................................................................... 3-16
i
Original Image .................................................................................................................... 3-16
FAX Resolution .................................................................................................................. 3-16
Original Orientation ............................................................................................................ 3-17
Continuous Scan ................................................................................................................ 3-17
File Name Entry .................................................................................................................. 3-17
Job Finish Notice ................................................................................................................ 3-18
FAX Delayed Transmission ................................................................................................ 3-19
Cancelling Delayed Transmissions (Queued) .......................................................... 3-20
Immediate transmission ........................................................................................... 3-20
FAX Direct Transmission .................................................................................................... 3-20
Cancelling Direct Transmission ................................................................................ 3-20
FAX TX Report ................................................................................................................... 3-21
Density ............................................................................................................................... 3-21
Duplex (Only on models with a duplex scanning function.) ................................................ 3-21
Manual Send ...................................................................................................................... 3-22
Standby Transmission ........................................................................................................ 3-23
Interrupt Send ..................................................................................................................... 3-24
Using chain dial .................................................................................................................. 3-25
Using Programs .................................................................................................................. 3-27
4
Receiving Faxes ................................................................... 4-1
FAX Reception ..................................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Set the Reception Method .......................................................................................... 4-2
Automatic Reception ............................................................................................................ 4-3
Flow of automatic reception ....................................................................................... 4-3
Canceling reception (Disconnection of communication) ............................................ 4-3
Manual Reception ................................................................................................................ 4-4
Flow of manual reception ........................................................................................... 4-4
Fax reception functions ........................................................................................................ 4-5
Media Type for Print Output ................................................................................................. 4-6
Reception Date/Time ............................................................................................................ 4-7
2 in 1 Print ............................................................................................................................ 4-7
Batch Print ............................................................................................................................ 4-7
Duplex Printing ..................................................................................................................... 4-7
5
Using Convenient Fax Functions ......................................... 5-1
Forward Settings .................................................................................................................. 5-2
Type of Forwarding Destination ................................................................................. 5-2
Setting Forwarding ..................................................................................................... 5-2
Registering Forwarding Destination ........................................................................... 5-2
Changing Registration Contents ................................................................................ 5-3
Deleting Registration Contents .................................................................................. 5-3
File Format Setting ..................................................................................................... 5-4
E-mail Subject Add. Info. Setting ............................................................................... 5-4
FTP Encrypted TX Setting ......................................................................................... 5-4
Forwarding Time Setting ............................................................................................ 5-5
File Name Registration ............................................................................................... 5-6
Print Setting ................................................................................................................ 5-6
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ........... 5-7
Sub Address Box Function ................................................................................................... 5-8
Sub Address Box ....................................................................................................... 5-8
Sub Address Communication ..................................................................................... 5-8
Registering a Sub Address Box ................................................................................. 5-9
Changing Sub Address Box ..................................................................................... 5-10
Deleting Sub Address Box ....................................................................................... 5-11
Printing Originals from a Sub Address Box .............................................................. 5-12
Checking Details ...................................................................................................... 5-13
ii
Deleting Originals after Printing from a Sub Address Box ....................................... 5-13
Deleting Originals from a Sub Address Box ............................................................. 5-14
Printing a Sub Address Box List ............................................................................... 5-15
Sub Address Transmission ...................................................................................... 5-16
Polling Communication ....................................................................................................... 5-17
Polling Transmission ................................................................................................ 5-17
Polling Reception ..................................................................................................... 5-19
Printing from a Polling Box ....................................................................................... 5-21
Checking Details ...................................................................................................... 5-22
Deleting Originals in a Polling Box ........................................................................... 5-22
Encryption .......................................................................................................................... 5-23
Registering an Encryption Key ................................................................................. 5-24
Changing Registration Contents of Encryption Key ................................................. 5-24
Deleting Registration Contents of Encryption Key ................................................... 5-25
Using the Encrypted Transmission .......................................................................... 5-25
Setting the Encrypted Reception .............................................................................. 5-26
Using a Connected Telephone ........................................................................................... 5-27
FAX/TEL Auto Switch Reception ............................................................................. 5-27
FAX/Answering Machine Auto Switch Reception ..................................................... 5-29
DRD Reception (Available for some countries.) ....................................................... 5-31
Manual Send ............................................................................................................ 5-33
Manual Reception .................................................................................................... 5-34
Remote Switch Function .......................................................................................... 5-35
6
Sending Faxes from PC ........................................................ 6-1
Flow of Network FAX Sending ............................................................................................. 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-4
Uninstalling the FAX Driver ........................................................................................ 6-7
Basic Transmission .............................................................................................................. 6-8
Configuring the Driver Default Settings .................................................................... 6-11
Default Settings Dialog Box ..................................................................................... 6-12
Changing Transmit Settings ..................................................................................... 6-15
Using Cover Pages .................................................................................................. 6-20
Cover Page Registration (Default Settings) ............................................................. 6-25
Transmission Control ............................................................................................... 6-30
7
Managing Jobs ..................................................................... 7-1
Various Tools for Checking Transmission Results and Registration Status ......................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Displaying Job Log Screen ........................................................................................ 7-3
Printing Administrative Reports (Result Report Setting) ...................................................... 7-4
Send Result Reports .................................................................................................. 7-4
Report for Job Canceled before Sending ................................................................... 7-5
Recipient Format ........................................................................................................ 7-5
FAX RX Result Reports ............................................................................................. 7-6
Activity Report (Outgoing FAX Report and Incoming FAX Report) ...................................... 7-7
Printing Activity Reports ............................................................................................. 7-7
Automatic Printout ...................................................................................................... 7-7
Status Page .......................................................................................................................... 7-8
Reporting FAX Receipt Result by E-mail ............................................................................. 7-9
Confirmation Screen of Destinations .................................................................................. 7-11
8
Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
Operation method ...................................................................................................... 8-2
iii
System Menu Settings ............................................................................................... 8-3
Report ........................................................................................................................ 8-4
Common Settings ....................................................................................................... 8-5
FAX ............................................................................................................................ 8-6
Transmission Restriction .................................................................................................... 8-10
Registering Permit FAX No. ..................................................................................... 8-11
Changing Permit FAX No. ........................................................................................ 8-12
Deleting Permit FAX No. .......................................................................................... 8-12
Registering Reject FAX No. ..................................................................................... 8-13
Changing Reject FAX No. ........................................................................................ 8-13
Deleting Reject FAX No. .......................................................................................... 8-14
Registering Permit ID No. ........................................................................................ 8-14
Changing Permit ID No. ........................................................................................... 8-15
Deleting Permit ID No. ............................................................................................. 8-15
Setting Send Restriction ........................................................................................... 8-16
Setting Reception Restriction ................................................................................... 8-16
Unknown Number Reception ................................................................................... 8-16
Unusable Time ................................................................................................................... 8-17
Account Management ........................................................................................................ 8-19
9
Troubleshooting ................................................................... 9-1
Indicators During Sending/Receiving Operation .................................................................. 9-2
Responding to an Attention Indicator Flashes ...................................................................... 9-2
Precautions When Turning Power OFF ............................................................................... 9-3
Messages ............................................................................................................................. 9-4
Error Code List ..................................................................................................................... 9-6
Troubleshooting .................................................................................................................... 9-9
Common inquiries .............................................................................................................. 9-11
10
Appendix ............................................................................. 10-1
Character Entry Method ..................................................................................................... 10-2
Using the Keys ......................................................................................................... 10-2
Selecting Type of Characters ................................................................................... 10-3
Characters That Can be Entered Using the Numeric Keys ...................................... 10-3
Entering Symbols ..................................................................................................... 10-4
Entering Characters ................................................................................................. 10-4
Specifications ..................................................................................................................... 10-6
Menu Map .......................................................................................................................... 10-8
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-12
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-13
Index ...............................................................................................................................Index-1
iv
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter
Contents
1
Legal and Safety Information
Provides precautions regarding use of the machine and trademark information.
2
Before Using the Fax Machine
Explains the part names and the settings required before using fax.
3
Sending Faxes
Explains the general methods for sending faxes and transmission functions.
4
Receiving Faxes
Explains the general methods for receiving faxes and reception functions.
5
Using Convenient Fax Functions
Explains convenient fax functions such as storing received faxes in boxes in the
memory, forwarding received faxes, and polling communication (a function that allows
the receiving party to call and initiate fax reception).
6
Sending Faxes from PC
Explains how to send a FAX from a PC.
7
Managing Jobs
Explains how to check the status of recently performed transmission and reception
operations in the message display.
Also explains how to print administrative reports showing communication results,
machine settings, and registered information.
8
Fax Settings
Explains various settings for controlling fax usage, such as restricting transmission
destinations, blocking fax reception, and setting prohibited use times.
9
Troubleshooting
Explains what to do when errors are displayed or other problems occur.
10
Appendix
Explains how to enter characters, and lists the fax specifications.
v
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
Click an item in the Table of
Contents to jump to the
corresponding page.
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to jump to
the corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention
Description
[Bold]
Indicates keys and buttons.
"Regular"
Indicates a message or setting.
vi
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation is as follows:
Actual procedure
Select the [System Menu/Counter] key

Procedure indicated in this guide
[System Menu/Counter] key > [▲] [▼] key >
[Common Settings] > [OK]
Select the [▲] or [▼] key to select [Common settings]

Select the [OK] key
vii
1
Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ...........................................................................................................
About this Operation Guide .....................................................................................................................
Legal Notice .............................................................................................................................................
IMPORTANT SAFETY INSTRUCTIONS .................................................................................................
IMPORTANTES MESURES DE SECURITE ...........................................................................................
Declarations to European Directives .......................................................................................................
Technical regulations for terminal equipment ..........................................................................................
Network Compatibility Declaration ...........................................................................................................
Trademark Information .............................................................................................................................
1-1
1-2
1-3
1-3
1-3
1-3
1-4
1-5
1-5
1-5
Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine.
Please read the Operation Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Cleaning
Toner Container Replacement
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
1-3
Legal and Safety Information > Notice
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
Declarations to European Directives
DECLARATION OF CONFORMITY TO 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Terminal Equipment (TE);
TBR 21
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
1-4
Legal and Safety Information > Notice
Technical regulations for terminal equipment
This terminal equipment complies with:
•
TBR21
•
DE 05R00
National AN for D
•
AN 01R00
AN for P
•
DE 08R00
National AN for D
•
AN 02R01
AN for CH and N
•
DE 09R00
National AN for D
•
AN 05R01
AN for D, E, GR, P and N
•
DE 12R00
National AN for D
•
AN 06R00
AN for D, GR and P
•
DE 14R00
National AN for D
•
AN 07R01
AN for D, E, P and N
•
ES 01R01
National AN for E
•
AN 09R00
AN for D
•
GR 01R00
National AN for GR
•
AN 10R00
AN for D
•
GR 03R00
National AN for GR
•
AN 11R00
AN for P
•
GR 04R00
National AN for GR
•
AN 12R00
AN for E
•
NO 01R00
National AN for N
•
AN 16R00
General Advisory Note
•
NO 02R00
National AN for N
•
DE 03R00
National AN for D
•
P 03R00
National AN for P
•
DE 04R00
National AN for D
•
P 08R00
National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria
France
Liechtenstein
Slovakia
Belgium
Germany
Lithuania
Slovenia
Bulgaria
Greece
Luxembourg
Spain
Cyprus
Hungary
Malta
Sweden
Czech
Iceland
Norway
Switzerland
Denmark
Ireland
Poland
The Netherlands
Estonia
Italy
Portugal
United Kingdom
Finland
Latvia
Romania
Trademark Information
•
Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8, Windows 8.1, Windows 10 and Internet Explorer are registered trademarks or
trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
•
Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated.
•
Ethernet is a registered trademark of Xerox Corporation.
•
IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-5
2
Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Panel ....................................................................................................................................... 2-4
Operation Method .................................................................................................................................... 2-6
Setting Date and Time ....................................................................................................................................... 2-7
Local FAX Information Entry .............................................................................................................................. 2-8
TTI (Transmit Terminal Identification) ...................................................................................................... 2-8
Local FAX Name ...................................................................................................................................... 2-8
Local FAX ID ............................................................................................................................................ 2-9
Local FAX Number ................................................................................................................................... 2-9
FAX Dialing Mode .................................................................................................................................. 2-10
ECM TX ................................................................................................................................................. 2-10
TX Start Speed ....................................................................................................................................... 2-10
PBX Setting (Europe only) ................................................................................................................................ 2-11
Registering Destinations in the Address Book ................................................................................................. 2-12
Adding a Destination (Address Book) .................................................................................................... 2-12
Adding a Destination on One Touch Key ............................................................................................... 2-17
2-1
Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:
Machine’s Operation Guide
4
3
1
2
1
Operation panel
Perform the fax operation with this panel.
2
Power switch
Set this switch to the ON side when performing the fax or copier operation. The message
display lights to enable operation.
3
LINE connector
Connect the modular cord for the telephone line to this connector.
4
TEL connector
When using a commercially available telephone set, connect the modular cord to this
connector.
IMPORTANT
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
Document Processor
9
8
7
5
6
5
Top cover
Open this cover when the original jammed in the Document Processor.
6
Opening handle
Hold this handle when opening or closing the Document Processor.
7
Original eject table
Read originals are ejected onto this table.
8
Original table
Stack the sheet originals on this table.
9
Original width guides
Adjust these guides according to the original width.
2-3
Before Using the Fax Machine > Part Names and Functions
Operation Panel
17 16 15
1
2 3
4
5
14
13
6
12
7
11
8
9
10
1 [Status/Job Cancel] key: Displays the Status/Job Cancel screen.
2 [Document Box/USB] key: Displays the Document Box/USB screen.
3 [System Menu/Counter] key: Displays the System Menu/Counter screen.
4 [FAX] key: Displays the FAX screen.
5 [Send] key: Displays the screen for sending. You can change it to display the Address Book screen.
6 One Touch keys: Recalls the destination registered for One Touch Keys.
7 [Wi-Fi] indicator*1: Blinks during Wi-Fi connection.
8 Select keys: Selects the menu displayed at the bottom of the message display.
9 [Processing] indicator: Blinks while printing or sending/receiving.
10 [Memory] indicator: Blinks while the machine is accessing the machine memory, fax memory or USB memory
(general purpose item).
11 Message display: Displays the setting menu, machine status, and error messages.
12 [Wi-Fi Direct] key*1: Set Wi-Fi Direct, and show information necessary for connection and the connection status.
13 [On Hook] key: Switches between on-hook and off-hook when manually sending/receiving a FAX.
14 [Confirm/Add Destination] key: Confirms the destination or adds a destination.
15 [Address Recall/Pause] key: Calls the previous destination. Also used to enter a pause when entering a FAX
number.
16 [Address Book] key: Displays the Address Book screen.
17 [Copy] key: Displays the Copy screen.
*1 Only for models with Wi-Fi.
2-4
Before Using the Fax Machine > Part Names and Functions
18
19 20
21, 22
31
23
24
30 29
25
28
26
27
18 [Function Menu] key: Displays the function menu screen.
19 [Back] key: Returns to the previous display.
20 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.
21 Arrow keys: Increments or decrements numbers, or selects menu in the message display. In addition, moves the
cursor when entering the characters.
22 [OK] key: Finalizes a function or menu, and numbers that have been entered.
23 Numeric keys: Enter numbers and symbols.
24 [Stop] key: Cancels or pauses the job in progress.
25 [Start] key: Starts copying and scanning operations and processing for setting operations.
26 [Quiet Mode] key: Lower print speed for quiet processing.
27 [Authentication/Logout] key: Authenticates user, and exits the operation for the current user (i.e. log out).
28 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
29 Program keys: Used to register or recall programs.
30 [Reset] key: Returns settings to their default states.
31 [Clear] key: Clears entered numbers and characters.
2-5
Before Using the Fax Machine > Part Names and Functions
Operation Method
This section explains how to operate the setting menus on the message display.
Displaying the Menus and Configuring Settings
Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [▲] key, [▼]
key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
Ready to copy.
Copies : 1
A4
A4
100%
Zoom
Paper
Normal screen
Setting menus
Sys. Menu/Count.:
01 Report
02 Counter
03 System/Network
Exit
Select the [System Menu/Counter] key or
[Function Menu] key to display the setting
menus.
The directions of usable arrow
keys are shown on the screen
displayed.
When the [▲] or [▼] key is
selected, the selection moves
line by line.
When the [◄] or [►] key is
selected, the selection moves in
units of one page.
When [OK] is displayed, select
the [OK] key to confirm the
selection.
Sys. Menu/Count.:
04 User/Job Account
05 User Property
06 Common Settings
Exit
Exiting the menu operation
When [Exit] is displayed, select [Exit] to exit
the setting menu and return to the normal
screen.
Select the [OK] key to display
the selected menu.
The selected item is displayed with
[*] (asterisk) at the beginning.
Common Settings:
01 Language
02 Default Screen
03 Sound
Exit
Sys. Menu/Count.:
01 Report
02 Counter
03 System/Network
Exit
Language:
01 *English
02 Deutsch
03 Francais
When the [▲] or [▼] key is
selected, the selection moves
line by line.
Language:
01 *English
02 Deutsch
03 Francais
Select the [Back] key to return to
the screen one level higher.
2-6
Select the [OK] key to confirm
the selected setting.
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
Be sure to set the time difference before setting the date and time.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name:
4000
Login Password:
4000
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >
[Date Setting] > [OK] key
Configure the settings.
[▲] [▼] key > [Time Zone] > [OK] key > Select the time zone > [OK] key > [▲] [] key >
[Date/Time] > [OK] key > Set the date/time > [OK] key > [▲] [] key > [Date Format] >
[OK] key > Select the Date Format > [OK] key
Item
Description
Time Zone
Set the time difference from GMT. Choose the nearest listed location from
the list. If you select a region that utilizes summer time, configure settings
for summer time.
Date/Time
Set the date and time for the location where you use the machine. If you
perform Send as E-mail, the date and time set here will be displayed on
the header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),
Hour (00 to 23), Minute (00 to 59), Second (00 to 59)
Date Format
Select the display format of year, month, and date. The year is displayed
in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day
NOTE
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
2-7
Before Using the Fax Machine > Local FAX Information Entry
Local FAX Information Entry
Register the local FAX information below.
TTI (Transmit Terminal Identification)
Select whether or not to print the local fax information on the fax on the receiving system.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [TTI] > [OK] key
Set the TTI.
1 Select the desired location for printing the information or [Off] if you don't want to print it.
2 Select the [OK] key.
Local FAX Name
Register the local fax name printed on the fax on the receiving system.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Name] > [OK] key
Set the Local FAX Name
1 Enter the local fax name.
NOTE
Up to 32 characters can be entered.
For details on entering characters, refer to the following:
Character Entry Method (page 10-2)
2 Select the [OK] key.
2-8
Before Using the Fax Machine > Local FAX Information Entry
Local FAX ID
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used
for transmission limit purposes. For details of the local fax ID, refer to the following:
Transmission Restriction (page 8-10)
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX ID] > [OK] key
Local FAX ID Number Entry
1 Enter the local FAX ID number.
NOTE
Up to 4 digits number can be entered.
Select the [▲] or [▼] key or the numeric keys to enter a number.
2 Select the [OK] key.
Local FAX Number
Enter the local fax number to be printed on the fax on the receiving system.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Number] > [OK] key
Local FAX Number Entry
1 Enter the local fax number.
NOTE
Up to 20 digits can be entered as the local fax number.
Use the numeric keys to enter a number.
Select the [*/.] keys on numeric keys to enter "+".
2 Select the [OK] key.
2-9
Before Using the Fax Machine > Local FAX Information Entry
FAX Dialing Mode
Select the dialing mode according to the line type.
NOTE
This setting does not appear in some regions.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [FAX Dialing Mode] > [OK] key
Set the FAX Dialing Mode.
[Tone(DTMF)] or [Pulse(10pps)] > [OK] key
ECM TX
Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [ECM TX] > [OK] key
Configure the settings.
[On] or [Off] > [OK] key
TX Start Speed
Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
NOTE
Normally this should be used with the default setting.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [TX Start Speed] > [OK] key
Configure the settings.
[9600bps], [14400bps] or [33600bps] > [OK] key
2-10
Before Using the Fax Machine > PBX Setting (Europe only)
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
NOTE
Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to
request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this
machine is connected to PBX because the functions of this machine may be restricted.
Item
Exchange Select.
Dial No. to PSTN
Setting value
Description
PSTN
Use when connecting this machine to a public switched telephone network
(default).
PBX
Use when connecting this machine to PBX.
0-9
00-99
Set a number to access an outside line. For the number, contact the PBX
administrator.
2-11
Before Using the Fax Machine > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The
destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
NOTE
Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Machine’s Operation Guide
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
1
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Address Book] > [OK] key
2
Adds a new destination.
3
Select the registration method.
4
Enter the contact name.
[Menu] > [▲] [▼] key > [Add Address] > [OK] key
[▲] [▼] key > [Contact] > [OK] key
1 [◄] [►] key > [Contact Name] > [Edit]
2 Enter the destination name.
NOTE
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
2-12
Before Using the Fax Machine > Registering Destinations in the Address Book
5
Enter the fax number.
1 [◄] [►] key > [FAX Number] > [Edit]
2 Enter the fax number.
NOTE
Up to 32 characters can be entered.
Use the numeric keys to enter a number.
Selecting the [Address Recall/Pause] key adds about three seconds of waiting time
during dialing. For example, when dialing the receiving system on an external line, you can
use this method to insert a pause before resuming dialing after you dial a specific number.
6
Select transmission settings.
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Select [Detail].
2 Select the item to change the settings for and then select [Edit] or [Change].
Item
Sub Address
Description
Set this to transmit using a Sub Address.
Sub Address Transmission (page 5-16)
Encrypted TX
This is set when using encrypted transmission to send the data.
Using the Encrypted Transmission (page 5-25)
TX Start Speed
This is set to change the transmission start speed. Select the speed from
33,600 bps, 14,400 bps, and 9,600 bps.
NOTE
Normally the default setting should be used.
ECM
ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other conditions.
3 [OK] key > [OK] key
7
Enter the address number.
1 [◄] [►] key > [Address Number] > [Edit]
2 Enter the address number.
NOTE
You can set any value between 1 and 250.
Select the [▲] or [▼] key or the numeric keys to enter a number.
Address Number is an ID for a destination. You can select any available number for groups.
If you specify an address number that is already in use, an error message appears when
you select the [OK] key and the number cannot be registered.
3 Select the [OK] key.
2-13
Before Using the Fax Machine > Registering Destinations in the Address Book
8
Register the destination.
Select the [OK] key.
[Completed.] is displayed and the destination is registered.
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
1
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Address Book] > [OK] key
2
Adds a new destination.
3
Select the registration method.
4
Enter the group name.
[Menu] > [▲] [▼] key > [Add Address] > [OK] key
[▲] [▼] key > [Group] > [OK] key
1 [◄] [►] key > [Group Name] > [Edit]
2 Enter the group name.
NOTE
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
5
Select the members (destinations).
1 [◄] [►] key > [Group Member] > [Edit] > [Menu] > [▲] [▼] key > [Add Member] >
[OK] key
2 Select the member you want to add > [OK] key
The fax number and address of the member selected are displayed.
NOTE
When checking information of the destination, select [Menu] > [Details] > [OK] key.
3 Select the [OK] key.
The selected member is added to Group Member.
Members can be added by repeating steps 5-1 to 5-3.
2-14
Before Using the Fax Machine > Registering Destinations in the Address Book
6
Delete the members.
1 Select the member you want to delete.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
The selected member is deleted from Group Member.
7
Confirm the registered member.
8
Enter the address number.
Select the [Back] key when all members are registered.
1 [◄] [►] key > [Address Number] > [Edit]
2 Enter the address number.
NOTE
You can set any value between 1 and 250.
Select the [▲] or [▼] key or the numeric keys to enter a number.
Address Number is an ID for a destination. You can select any available number for
groups.
If you specify an address number that is already in use, an error message appears when
you select the [OK] key and the number cannot be registered.
9
Register the group.
Select the [OK] key.
[Completed.] is displayed and the group is registered.
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
Changing the Address Book
1
Display the screen.
1 [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key >
[▲] [▼] key > [Address Book] > [OK] key
2 Select the destination (contacts) or group to edit, select the [OK] key.
2
Edit the destination.
1 Select the item to change.
2 Select [Edit].
Adding a contact (page 2-12)
Adding a Group (page 2-14)
3 After you have completed the changes, [OK] key > [Yes].
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
Deleting a Contact or Group
1
Display the screen.
2
Delete the destination.
1 [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key >
[▲] [▼] key > [Address Book] > [OK] key
1 Select the destination (contacts) or group to delete.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Print List] > [OK] key
Print
[FAX List (Index)] or [FAX List (No.)] > [OK] key > [Yes]
The list is printed.
FAX Address List (Index)
FAX Address List (No.)
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
Adding a Destination on One Touch Key
Adding a Destination
Add a new destination (contact or group). A maximum of 22 destinations can be registered. Register fax destinations in
the Fax screen.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
NOTE
Numbers 1 to 11 are the One Touch Key numbers while the [Shift Lock] indicator is switched off. Numbers 12 to 22
are the One Touch Key numbers while the [Shift Lock] indicator is switched on by selecting the [Shift Lock] key.
1
Select the One Touch Key to be registered.
1 Press the One Touch Key that you want to register and hold it (2 seconds or more).
2 Select a key number, select the [OK] key.
When a unregistered One Touch Key number is selected, the Address Book appears. Go
to the next step.
When the registered One Touch Key number is selected, the Key Edit screen appears.
Select another key number or edit or delete the One Touch Key.
For edition and deletion of the One Touch Key, refer to the following:
Editing and Deleting One Touch Key (page 2-18)
2
Select the destinations.
1 Select the destination (contact or group) you want to register to the One Touch Key from
the Address Book, select the [OK] key.
The fax number and address of the destination selected are displayed.
NOTE
Select [Menu] and select [Search(Name)] to search using a name.
2 Select the [OK] key.
[Registered.] is displayed and One Touch Key is registered.
2-17
Before Using the Fax Machine > Registering Destinations in the Address Book
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
1
Select the One Touch Key to be edited or deleted.
1 Press the One Touch Key to be edited or deleted (2 seconds or more).
2 Select a key number, select the [OK] key.
When a registered One Touch Key number is selected, the Key Edit screen appears. Go to
the next step.
When an unregistered One Touch Key number is selected, the Address Book appears. The
One Touch Key can be registered by selecting the destination from the Address Book.
For registration of the One Touch Key, refer to the following:
Adding a Destination (page 2-17)
2
Edit or delete the destination.
When checking the registered destination
1 [▲] [▼] key > [Detail] > [OK] key
The destination name is displayed.
2 Select the [OK] key.
When changing the destination to another destination
1 [▲] [▼] key > [Edit] > [OK] key
2 Select the new destination.
NOTE
When checking information of the destination, select [Menu], [Details], and then select
the [OK] key.
3 Select the [OK] key.
The fax number and address of the destination selected are displayed.
4 Select the [OK] key.
[Registered.] is displayed and the destination is changed.
When deleting registration contents
[▲] [▼] key > [Delete] > [OK] key > [Yes]
[Completed.] is displayed and One Touch Key becomes unregistered.
2-18
3
Sending Faxes
This chapter explains the following topics:
Basic transmission procedure ............................................................................................................................ 3-2
Using redial ..............................................................................................................................................
Checking and Editing Destinations ..........................................................................................................
Checking the Send Status .......................................................................................................................
Cancelling Memory Transmission (while originals are being scanned) ...................................................
Cancelling Memory Transmission (during communication) .....................................................................
Cancelling Transmission (Disconnection of Communication) ..................................................................
3-3
3-4
3-5
3-5
3-5
3-6
Methods For Entering the Destination ............................................................................................................... 3-7
Entering the destination fax number with the numeric keys .................................................................... 3-7
Choosing from the Address Book ............................................................................................................ 3-9
Choosing by One Touch Key ................................................................................................................. 3-10
Broadcast Transmission ......................................................................................................................... 3-11
Login/Logout .................................................................................................................................................... 3-13
Logging in when User Login Administration has been Enabled ............................................................ 3-13
Logging in when Job Accounting has been Enabled ............................................................................. 3-14
Fax transmission functions .............................................................................................................................. 3-15
Original Size ..................................................................................................................................................... 3-16
Original Image .................................................................................................................................................. 3-16
FAX Resolution ................................................................................................................................................ 3-16
Original Orientation .......................................................................................................................................... 3-17
Continuous Scan .............................................................................................................................................. 3-17
File Name Entry ............................................................................................................................................... 3-17
Job Finish Notice ............................................................................................................................................. 3-18
FAX Delayed Transmission .............................................................................................................................. 3-19
Cancelling Delayed Transmissions (Queued) ........................................................................................ 3-20
Immediate transmission ......................................................................................................................... 3-20
FAX Direct Transmission .................................................................................................................................. 3-20
Cancelling Direct Transmission ............................................................................................................. 3-20
FAX TX Report ................................................................................................................................................. 3-21
Density ............................................................................................................................................................. 3-21
Duplex (Only on models with a duplex scanning function.) ............................................................................. 3-21
Manual Send .................................................................................................................................................... 3-22
Standby Transmission ...................................................................................................................................... 3-23
Interrupt Send .................................................................................................................................................. 3-24
Using chain dial ................................................................................................................................................ 3-25
Using Programs ............................................................................................................................................... 3-27
3-1
Sending Faxes > Basic transmission procedure
Basic transmission procedure
1
Select the [FAX] key.
2
Place the originals.
The base screen for fax appears.
For placing originals, refer to the following:
Machine’s Operation Guide
3
Select the transmission method.
There are 2 transmission methods: memory transmission and direct transmission.
Memory transmission: The original is scanned into memory before communication starts.
Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication starts before the original is
scanned.
FAX Direct Transmission (page 3-20)
4
Specify the destination.
5
Selecting the functions.
Specify the transmission destination.
Methods For Entering the Destination (page 3-7)
Select [Functions Menu] key, and set transmitting functions that can be used.
Fax transmission functions (page 3-15)
3-2
Sending Faxes > Basic transmission procedure
6
Send Start.
Press the [Start] key.
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and stored in the memory,
the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the memory,
the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a next original after an
original on the glass surface has been stored in memory. Every time one page is scanned,
you perform an operation to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
Continuous Scan (page 3-17)
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, select [Address Recall/Pause] key, and you can call the receiving system you dialed on
the destination list.
1
[FAX] key > [Address Recall/Pause] key
2
Press the [Start] key.
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
•
When you turn the power off
•
When you send a next fax (new recall information is registered)
•
When you log out
3-3
Sending Faxes > Basic transmission procedure
Checking and Editing Destinations
Check and edit a selected destination.
1
2
[FAX] key > [Confirm/Add Destination] key
Check the destination.
1 Select the destination you want to check, select the [OK] key.
2 [▲] [▼] key > [Detail/Edit] > [OK] key
Information of the destination is displayed.
NOTE
When checking information of the destination, select [Details].
3 Select the [OK] key when checking of the destination is complete.
3
Change the FAX number.
1 Select the destination that you want to change the FAX number for, select the [OK] key.
2 [▲] [▼] key > [Detail/Edit] > [OK] key
3 Reenter the FAX number using the numeric keys.
NOTE
To edit a destination registered in the Address Book or a One Touch Key, refer to the following:
Editing and Deleting Address Book Entries (page 2-15)
Editing and Deleting One Touch Key (page 2-18)
4 Select the [OK] key.
4
Add the destination (when entering the FAX number using the numeric
keys).
1 Select [Add].
2 Enter the fax number of the receiving system using the numeric keys.
NOTE
For the procedure for entering the FAX number using the numeric keys, refer to the following:
Entering the destination fax number with the numeric keys (page 3-7)
3 Select the [OK] key.
5
Delete the destination.
1 Select the destination you want to delete, select the [OK] key.
2 [Delete] > [OK] key > [Yes]
[Completed.] is displayed and the destination is removed.
6
Exit the operation.
Select [Exit].
3-4
Sending Faxes > Basic transmission procedure
Checking the Send Status
1
Select the [Status/Job Cancel] key.
2
Display the send job status screen.
3
[▲] [▼] key > [Send Job Status] > [OK] key
Display the send job status screen.
Check the details of the transmission job.
1 Select the job you want to check.
2 [Menu] > [▲] [▼] key > [Detail] > [OK] key
3 Check the details of the job.
4 Select the [OK] key when checking of the job is complete.
Cancelling Memory Transmission (while originals are being
scanned)
1
Select the [Stop] key.
During memory transmission, to cancel scanning while originals are being scanned, select the
[Stop] key on the operation panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
NOTE
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.
1
Select the [Stop] key.
2
Display the cancel send job list screen.
3
[Cancel Send Job] > [OK] key
Display the cancel send job list screen.
Canceling Transmission.
1 Select the job to cancel.
2 [Menu] > [▲] [▼] key > [Cancel Job] > [OK] key > [Yes]
The selected job is deleted.
3-5
Sending Faxes > Basic transmission procedure
Cancelling Transmission (Disconnection of Communication)
Follow this procedure to break the connection and stop transmission/reception.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
1 [FAX] > [OK] key
2 Check the status of communication.
3 Select [Line Off].
When communication is disconnected, transmission stops.
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
To cancel direct transmission, refer to the following:
Cancelling Direct Transmission (page 3-20)
To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:
Cancelling Delayed Transmissions (Queued) (page 3-20)
To cancel polling transmission, refer to the following:
Polling Reception (page 5-19)
3-6
Sending Faxes > Methods For Entering the Destination
Methods For Entering the Destination
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
NOTE
If [Dest. Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.
Select the destination from the Address Book or the One Touch Key.
Dest. Entry(FAX) (page 8-9)
1
Select the [FAX] key.
2
Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
Key
Description
[Address Recall/
Pause] key
Selecting the [Address Recall/Pause] key adds about three seconds of waiting
time during dialing. For example, when dialing the receiving system on an
external line, you can use this method to insert a pause before resuming dialing
after you dial a specific number.
3-7
Sending Faxes > Methods For Entering the Destination
3
Select transmission settings.
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Select [Detail].
2 Select the item to change the settings for and then select [Edit] or [Change].
Key
Description
Sub Address
Set this to transmit using a Sub Address.
Sub Address Transmission (page 5-16)
Encrypted Transmission
This is set when using encrypted transmission to send the
data.
Encryption (page 5-23)
TX Start Speed
This is set to change the transmission start speed. Select the
speed from 33,600 bps, 14,400 bps, and 9,600 bps.
NOTE
Normally this should be used with the default setting.
ECM
ECM is a communication mode specified by the ITU-T
(International Telecommunication Union) that retransmits data
when an error occurs. Fax machines that have ECM mode
check for errors as they communicate, preventing distortion of
the image due to noise on the line and other conditions.
3 Select the [OK] key.
4
Select the [OK] key.
Entry of the destination finishes.
NOTE
When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the
entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
You can enter the next fax number.
Broadcast Transmission (page 3-11)
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job.
Machine’s Operation Guide
3-8
Sending Faxes > Methods For Entering the Destination
Choosing from the Address Book
NOTE
For more information about how to register destinations in the Address Book, refer to the following:
Registering Destinations in the Address Book (page 2-12)
For details on the external address book, refer to the following:
Embedded Web Server RX User Guide
1
[FAX] key > [Address Book] key
2
Select the destination.
NOTE
When checking information of the destination, select [Menu] > [Details] > [OK] key.
Destination Search
The destination can be searched by name.
1 [Menu] > [▲] [▼] key > [Search (Name)] > [OK] key
2 Enter characters to search using the numeric keys.
NOTE
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
The searched destination is displayed.
3
Select the [OK] key.
To send to multiple destinations, repeat steps 2 to 3. You can send to as many as 100
destinations at once.
NOTE
To check or change a selected destination, refer to the following:
Checking and Editing Destinations (page 3-4)
3-9
Sending Faxes > Methods For Entering the Destination
Choosing by One Touch Key
NOTE
For more information on adding One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-17)
1
Select the [FAX] key.
2
Select the One Touch Key where the destination is registered.
When selecting One Touch Key numbers 12 to 22, the One Touch Key needs to be selected
after switching on the [Shift Lock] indicator by selecting the [Shift Lock] key.
3-10
Sending Faxes > Methods For Entering the Destination
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
1
Select the [FAX] key.
2
Specify the destination.
Enter the fax number
NOTE
If [Dest. Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.
Select the destination from the Address Book or the One Touch Key.
Dest. Entry(FAX) (page 8-9)
1 Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
Key
Description
[Address Recall/
Pause] key
Selecting the [Address Recall/Pause] key adds about 3 seconds of waiting
time during dialing. For example, when dialing the receiving system on an
external line, you can use this method to insert a pause before resuming
dialing after you dial a specific number.
2 Select the [OK] key.
Another fax number can be entered.
NOTE
When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the
entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
3-11
Sending Faxes > Methods For Entering the Destination
Select the destination from the Address Book
1 Select the [Address Book] key.
2 Select the destination.
3 Select the [OK] key.
To add destinations, repeat steps 2 to 3.
NOTE
For details of the Address Book, refer to the following:
Choosing from the Address Book (page 3-9)
Select the destination from the One Touch Key
Select all the One Touch Key to which necessary destinations are registered.
NOTE
For details of One Touch Key, refer to the following:
Choosing by One Touch Key (page 3-10)
3
After selecting all the destinations, press the [Start] key.
3-12
Sending Faxes > Login/Logout
Login/Logout
Logging in when User Login Administration has been
Enabled
When user login administration has been enabled, you need to enter a User ID and Password to use the machine.
Login
1
Enter the login user name.
1 If this screen is displayed during operations, select the [OK] key while the column for
entering a login user name is selected.
NOTE
• If [Netwk Authentic.] is selected as the user authentication method, [Menu] is
displayed. Select [Menu] and select [Login Type] and then it is possible to select the
authentication destination as [Local Authentic.] or [Netwk Authentic.].
• Select [Menu] and select [Domain] and then it is possible to select from the domains
registered.
2 Enter the login user name using the numeric keys and select the [OK] key.
NOTE
If “Login Operation” is [Select Character], then the screen is displayed to enter details
by selecting from the characters on the message display.
Machine’s Operation Guide
Character Entry Method (page 10-2)
2
Enter the login password.
1 Select the login password and select the [OK] key.
2 Enter the login password and select the [OK] key.
Character Entry Method (page 10-2)
3
Select [Login].
Logout
To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.
Users are automatically logged out in the following circumstances:
•
When the machine enters the sleep state.
•
When the auto panel reset function is activated.
3-13
Sending Faxes > Login/Logout
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
In the account ID entry screen, enter the account ID using the numeric keys and select [OK]
key.
NOTE
• If you entered a wrong character, select the [Clear] key and enter the account ID again.
• If the entered account ID does not match the registered ID, a warning beep will sound and
login will fail. Enter the correct account ID.
• By selecting [Counter], you can refer to the number of pages printed and the number of
pages scanned.
Logout
When the operations are complete, select the [Authentication/Logout] key to return to the
account ID entry screen.
3-14
Sending Faxes > Fax transmission functions
Fax transmission functions
To configure the settings for functions, select the [Function Menu] key.
Operation Method (page 2-6)
1 Displays the function menu.
5
2 Selects the item displayed or changes
1
the numeric value.
2
3 Confirms the selected setting.
3
4 Cancels the current menu setting to
return to the menu one level higher.
4
5 Switches between on-hook and offhook when manually sending a FAX.
Key
Key
Function
Description
Reference
page
Original Size
Specify the original size to be scanned.
3-16
Original Image
Select original image type.
3-16
FAX Resolution
Set the resolution at which to scan originals.
3-16
Orig.Orientation
Select the orientation of the original document top edge
to scan correct direction.
3-17
Continuous Scan
Scan a large number of originals separately and then
produce as one job.
3-17
File Name Entry
Adds a file name.
3-17
JobFinish Notice
Send notice by e-mail when a job is complete.
3-18
FAX Delayed TX
Specify a time for transmission.
3-19
FAX Direct TX
Connect to the destination first and then scan the
original.
3-20
FAX RX Polling
Dial the destination and receive documents for Polling
Transmission stored in the polling box.
5-17
FAX TX Report
Print a report of FAX transmission results.
3-21
Density
Adjust density.
3-21
Duplex
Automatically scan 2-sided originals.
3-21
Function
Manual Send
Description
This method allows you to send originals by pressing
the [Start] key after confirming that the telephone line
has connected to the receiving system.
3-15
Reference
page
3-22
Sending Faxes > Original Size
Original Size
Specify the original size to be scanned.
Item
Description
Auto (DP)*, A4, A5, A6, B5, B6, Folio, 216 × 340 mm, Letter, Legal,
Statement, Executive, Oficio II, 16K, ISO B5, Envelope #10,
Envelope #9, Envelope #6, Envelope Monarch, Envelope DL,
Envelope C5, Hagaki (Cardstock), Oufuku Hagaki (Return postcard),
Youkei 4, Youkei 2, Custom**
*
**
Have the size of original detected automatically, or
select from standard sizes and custom size.
This cannot be used when [Off] is set for [Auto Detect].
For instructions on how to specify the custom original size, refer to the following:
Machine’s Operation Guide
NOTE
Be sure to always specify the original size when using custom size originals.
Original Image
Select original image type for best results.
Item
Description
Text+Photo
Best for mixed text and photo documents.
Photo
Best for photos taken with a camera.
Text
Best for documents that are mostly text.
for OCR
Scanning produces an image that is suitable for OCR.
Light Text/Line
Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or
diagrams.
FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item
Description
200x100dpi Norm.
when sending originals with standard size
characters
Typical character size: 10.5 point
(example: Resolution Resolution)
200x200dpi Fine
when sending originals with relatively small
characters and thin lines
Typical character size: 8 point
(example: Resolution Resolution)
200x400dpi S.Fin
when sending originals with minute characters
and lines
Typical character size: 6 point
(example: Resolution Resolution)
400x400dpi U.Fin
when sending originals with minute characters
and lines more finely
Typical character size: 6 point
(example: Resolution Resolution)
NOTE
The default setting is [200x100dpi Norm.]. The higher the resolution, the clearer the image, but the fax transmission
time is longer.
3-16
Sending Faxes > Original Orientation
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original,
the orientation of the placed original must be set.
Select original orientation from [Top Edge on Top] or [Top Edge on Left].
Item
Image
Top Edge on Top
Original
Original orientation
Original
Original orientation
Top Edge on Left
Continuous Scan
Scans a large number of originals in separate batches and then produce as one job.
Originals will be scanned continuously until you select [End Scan].
(Value: [Off] / [On])
File Name Entry
Adds a file name.
Additional information such as job number and date and time can also be set. You can check a job history or job status
using the file name, date and time, or job number specified here.
Enter the file name (up to 32 characters), and select the [OK] key.
To add date and time, select [Date] and the [OK] key. To add job number, select [Job No.] and the [OK] key. To add
both, select [Job No. + Date] or [Date + Job No.] and the [OK] key.
3-17
Sending Faxes > Job Finish Notice
Job Finish Notice
Sends E-mail notice when a job is complete.
Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.
NOTE
PC should be configured in advance so that E-mail can be used.
Machine’s Operation Guide
E-mail can be sent to a single destination.
It is possible to attach an image to the e-mail notice.
Job Finish Notice (page 8-4)
3-18
Sending Faxes > FAX Delayed Transmission
FAX Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
Item
Description
Off
Does not use the delayed transmission.
On
Uses the delayed transmission.
Start Time
Set the time from between 00:00 and 23:59 in one-minute increments.
IMPORTANT
If the current time displayed on the message display is not correct, you cannot send originals correctly at the
preset time. In this case, adjust the time.
Setting Date and Time (page 2-7)
NOTE
You cannot select direct transmission.
You can set up to 30 destinations for delayed transmission.
When 2 or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending
of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed
transmission before the specified time.
Cancelling Delayed Transmissions (Queued) (page 3-20)
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set 2 or more groups of originals to the same transmission start
time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a
batch transmission.
3-19
Sending Faxes > FAX Direct Transmission
Cancelling Delayed Transmissions (Queued)
1
2
Display the screen.
[Status/Job Cancel] key > [▲] [▼] key > [Scheduled Job] > [OK] key
Display the scheduled job screen.
Canceling a job.
Select the job you want to cancel and select [Cancel] > [Yes].
The selected job is deleted.
Immediate transmission
1
2
Display the screen.
[Status/Job Cancel] key > [▲] [▼] key > [Scheduled Job] > [OK] key
Display the scheduled job screen.
Immediate transmission.
Select the job you want to send by immediate transmission, select [Menu] > [▲] [▼] key >
[Start Now] > [OK] key > [Yes].
The transmission will start.
FAX Direct Transmission
The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page
of the fax has been properly sent.
Setting for Direct transmission
Description
On
Starts direct transmission.
Dials the receiving system, and after the communication has started, originals are
scanned.
Off
Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, select the [Stop] key on the operation panel.
The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals
remain in the document processor, take them out.
NOTE
In some cases, transmission may take place even if the [Stop] key is selected.
3-20
Sending Faxes > FAX TX Report
FAX TX Report
You can check whether FAX was transmitted properly by printing the report after transmission.
Item
Description
Off
Does not print reports.
On
Prints reports.
Error Only
Prints reports only if an error occurs.
NOTE
This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].
Send Result Reports (page 7-4)
Density
Adjust density.
(Value: [-4] to [+4] (Lighter to Darker))
Duplex (Only on models with a duplex scanning function.)
Select the type and orientation of the binding based on the original.
Item
Value
Description
1-sided
―
Disables the function.
2-sided
―
Select the [OK] key to scan the original with the default setting.
For the default settings, refer to the following:
Machine’s Operation Guide
Orig. Binding
Left/Right, Top
Select [Detail] to display the [Orig. Binding] screen.
Select the binding direction of originals, and select the [OK]
key.
Orig. Orientation
Top Edge Top, Top Edge Left
Select the orientation of the original document top edge to
scan correct direction, and select the [OK] key.
3-21
Sending Faxes > Manual Send
Manual Send
This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has
connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the
receiving system before sending originals.
Manual Send (page 5-33)
1
Select the [FAX] key.
2
Place the originals.
3
Select the [On Hook] key.
4
Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, select [Line Off].
5
Press the [Start] key.
When you hear the fax tone, the telephone line has connected to the receiving system.
Press the [Start] key. Transmission begins.
3-22
Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
You can use the broadcast transmission function.
1
Select the [FAX] key.
2
Place the originals.
3
Select the destination, and set transmitting functions if you want to use
any.
4
Press the [Start] key.
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
5
When the communication is completed, the scheduled transmission will
begin.
3-23
Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use
interrupt send.
1
Select the [FAX] key.
2
Load the originals to be sent using Interrupt Send.
3
[Function Menu] key > [▲] [▼] key > [FAX Direct TX] > [OK] key >
[▲] [▼] key > [On] > [OK] key
For operation of direct transmission, refer to the following:
FAX Direct Transmission (page 3-20)
4
Set the destination, and press the [Start] key.
The originals are left in queue, and the transmission will start when transmission becomes
possible.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
To cancel transmission while waiting for interrupt send, select the [Stop] key on the
operation panel.
Cancelling Direct Transmission (page 3-20)
5
When the interrupt send is completed, the waiting communication and
standby transmission will automatically resume.
3-24
Sending Faxes > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
NOTE
It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.
For registration to the Address Book, refer to the following:
Adding a Destination (Address Book) (page 2-12)
For registration to One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-17)
As an example, when using ‘212’ as the chain number
1
Select the [FAX] key.
2
Select the chain dial number.
To use a One Touch Key, select the destination in which "212" is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book.
Choosing from the Address Book (page 3-9)
To enter using the numeric keys, enter "212", and select [OK].
3
Select [Chain].
4
Enter the fax number to be added to the chain number.
Select fax number from the Address Book
1 Select the [Address Book] key.
2 Select the [OK] key.
For the procedure for selecting a destination in the address book, refer to the following:
Choosing from the Address Book (page 3-9)
Select fax number from One Touch Key
1 Select the [One Touch] key.
2 Select the [OK] key.
3-25
Sending Faxes > Using chain dial
Use the numeric keys to enter a fax number
1 "212" is already entered, so continue by entering the fax number.
2 Select the [OK] key.
To select the next fax number, repeat steps from step 2.
NOTE
When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the
entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
3-26
Sending Faxes > Using Programs
Using Programs
By registering sets of frequently used functions as a single program, you can simply select one of the [Program I] to
[Program IV] keys as needed to recall those functions.
For the procedure for registering programs, refer to the following:
Machine’s Operation Guide
3-27
4
Receiving Faxes
This chapter explains the following topics:
FAX Reception ................................................................................................................................................... 4-2
Reception Method .................................................................................................................................... 4-2
Set the Reception Method ....................................................................................................................... 4-2
Automatic Reception .......................................................................................................................................... 4-3
Flow of automatic reception ..................................................................................................................... 4-3
Canceling reception (Disconnection of communication) .......................................................................... 4-3
Manual Reception .............................................................................................................................................. 4-4
Flow of manual reception ......................................................................................................................... 4-4
Fax reception functions ...................................................................................................................................... 4-5
Media Type for Print Output ............................................................................................................................... 4-6
Reception Date/Time ......................................................................................................................................... 4-7
2 in 1 Print .......................................................................................................................................................... 4-7
Batch Print ......................................................................................................................................................... 4-7
Duplex Printing ................................................................................................................................................... 4-7
4-1
Receiving Faxes > FAX Reception
FAX Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to
automatic reception. No special operation is required when receiving faxes.
Reception Method
The methods for receiving faxes on the machine are shown below.
•
Auto (Normal)
•
Auto (FAX/TEL) (Refer to 5-27.)
•
Auto (Answering machine) (Refer to 5-29.)
•
Manual (Refer to 4-4.)
•
Auto (DRD) (Available for some countries.) (Refer to 5-31.)
Set the Reception Method
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [RX Settings] > [OK] key
Select the reception method.
1 Select the reception method.
For FAX Automatic Reception, select [Auto(Normal)].
2 Select the [OK] key.
4-2
Receiving Faxes > Automatic Reception
Automatic Reception
Flow of automatic reception
1
Reception Starts
When a fax comes in, the [Processing] indicator blinks and reception automatically begins.
.
NOTE
When a telephone (commercially available product) is connected to the machine, reception
starts after the telephone rings.
You can change the number of times the ringing tone rings.
FAX (page 8-6)
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
The number of pages that can be stored depends on the pages. As a general guideline, about
256 or more A4 size pages at normal resolution can be stored.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the following:
Machine’s Operation Guide
2
Reception Print
Received faxes are output to the inner tray with the printed side facing down.
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
[▲] [▼] key > [FAX] > [OK] key > [Line Off]
When communication is disconnected, reception stops.
4-3
Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has
connected to the sending system.
NOTE
To use manual reception, a handset (commercially available) must be connected to the machine and the reception
mode must be changed to manual reception. To change to manual mode, refer to the following:
Reception (page 8-8)
Connecting a telephone set (commercially available product) to this machine enables you to receive originals after
talking to the person at the sending system.
Manual Reception (page 5-34)
Remote Switch Function (page 5-35)
Flow of manual reception
1
The telephone rings.
2
Lift the handset.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending
system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you
can talk to that person.
4
[FAX] key > [On Hook] key > [Manual RX]
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function.
Remote SW Dial (page 8-8)
5
Replace the handset.
When reception starts, return the handset to its original position.
4-4
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?
Reference Page
Restrict the type of paper that can be used.
Media Type for Print Output  page 4-6
Connection to PBX (Private Branch Exchange). (Europe only)
PBX Setting (Europe only)  page 2-11
Forward received faxes to another fax machine or a computer.
Forward Settings  page 5-2
Print the date and time of reception and other information.
Reception Date/Time  page 4-7
Receive a two-page fax on one page.
2 in 1 Print  page 4-7
Print received faxes together as a batch.
Batch Print  page 4-7
Encrypt an original to send it safely.
Encryption  page 5-23
Print received faxes on both sides of the paper.
Duplex Printing  page 4-7
Store received faxes in the machine without printing them.
Sub Address Box Function  page 5-8
Initiate reception of a fax by controlling the receiving machine.
Polling Communication  page 5-17
4-5
Receiving Faxes > Media Type for Print Output
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types
All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8
For more information about configuring settings, refer to the following:
FAX Media Type (page 8-8)
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
1
Display the screen.
1 [System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key >
[▲] [▼] key > [Orig./Paper Set.] > [OK] key
2 Select the cassette ([Cassette 1 (to 3) Set.] or [MP Tray Set.]) you want to use for fax
reception.
3 Select the [OK] key.
2
Selecting the paper size.
1 [Cassette 1 (to 3) Size] or [MP Tray Size] > [OK] key
2 Select the paper size.
3 Select the [OK] key.
IMPORTANT
The following paper sizes can be used for fax reception.
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5-R, A5, Folio
To specify the paper size, refer to the following:
Machine’s Operation Guide
3
Selecting the paper type.
1 [Cassette 1 (to 3) Type] or [MP Tray Type] > [OK] key
2 Select the paper type you want to use for fax reception.
3 Select the [OK] key.
4
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same
paper type as you selected in step 3.
For more information about configuring settings, refer to the following:
FAX Media Type (page 8-8)
4-6
Receiving Faxes > Reception Date/Time
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
NOTE
When the received fax data is forwarded after retrieving it from memory, the reception date/
time is not added to the forwarded data.
When the received data is printed on divided pages, the reception date/time is printed on
the first page only. It is not printed on the pages that follow.
On
Print the reception date/time.
Off
Do not print the reception date/time.
For more information about configuring settings, refer to the following:
Reception Date/Time (page 8-8)
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is
disabled.
On
Print 2 in 1.
Off
Do not print 2 in 1.
For more information about configuring settings, refer to the following:
2 in 1 Printing (page 8-8)
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On
Print as a batch after all pages are received.
Off
Print each page as it is received.
For more information about configuring settings, refer to the following:
Batch Print (page 8-8)
Duplex Printing
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On
Print on both sides.
Off
Do not print on both sides.
For more information about configuring settings, refer to the following:
RX Settings (page 8-8)
4-7
5
Using Convenient Fax
Functions
This chapter explains the following topics:
Forward Settings ........................................... 5-2
Type of Forwarding Destination .......... 5-2
Setting Forwarding .............................. 5-2
Registering Forwarding
Destination .......................................... 5-2
Changing Registration Contents ......... 5-3
Deleting Registration Contents ........... 5-3
File Format Setting ............................. 5-4
E-mail Subject Add. Info. Setting ........ 5-4
FTP Encrypted TX Setting .................. 5-4
Forwarding Time Setting ..................... 5-5
File Name Registration ....................... 5-6
Print Setting ........................................ 5-6
Settings for Forwarding from Embedded
Web Server RX (Forward Settings) .... 5-7
Sub Address Box Function ........................... 5-8
Sub Address Box ................................ 5-8
Sub Address Communication ............. 5-8
Registering a Sub Address Box .......... 5-9
Changing Sub Address Box .............. 5-10
Deleting Sub Address Box ................. 5-11
Printing Originals from a Sub
Address Box ..................................... 5-12
Checking Details ............................... 5-13
Deleting Originals after
Printing from a Sub Address Box ...... 5-13
Deleting Originals from a Sub
Address Box ..................................... 5-14
Printing a Sub Address Box List ....... 5-15
Sub Address Transmission ............... 5-16
Polling Communication ............................... 5-17
Polling Transmission ......................... 5-17
Polling Reception .............................. 5-19
Printing from a Polling Box ............... 5-21
Checking Details ............................... 5-22
Deleting Originals in a Polling Box .... 5-22
Encryption ................................................... 5-23
Registering an Encryption Key ......... 5-24
Changing Registration Contents of
Encryption Key .................................. 5-24
Deleting Registration Contents of
Encryption Key .................................. 5-25
Using the Encrypted Transmission ... 5-25
Setting the Encrypted Reception ...... 5-26
Using a Connected Telephone ....................
FAX/TEL Auto Switch Reception ......
FAX/Answering Machine Auto Switch
Reception ..........................................
DRD Reception (Available for some
countries.) .........................................
Manual Send .....................................
Manual Reception .............................
Remote Switch Function ...................
5-1
5-27
5-27
5-29
5-31
5-33
5-34
5-35
Using Convenient Fax Functions > Forward Settings
Forward Settings
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.
Setting Forwarding
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forwarding] >
[OK] key
Configure the function.
To set Forwarding, select [▲] [▼] key > [On] > [OK] key.
NOTE
When not using Forwarding, select [Off].
Registering Forwarding Destination
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forward Dest.] >
[OK] key
Registering Forwarding Destination
Selecting Forwarding Destination from Address Book
1 [▲] [▼] key > [Register] > [OK] key > [▲] [▼] key > [Address Book] > [OK] key
2 Select the destination.
NOTE
When selecting the destination, select [Menu] > [Search(Name)] > [OK] key.
The Search screen is displayed.
When checking details of the destination, select the destination to check details, select
[Menu] > [Details] > [OK] key.
Detailed information is displayed.
3 Select the [OK] key.
5-2
Using Convenient Fax Functions > Forward Settings
Entering Forwarding Destination Directly
1 [▲] [▼] key > [Register] > [OK] key > [▲] [▼] key > [Address Entry] > [OK] key
2 [FAX], [E-mail], [Folder(SMB)] or [Folder(FTP)] > [OK] key
3 Enter the address to be registered as a forwarding destination.
4 Select the [OK] key.
Changing Registration Contents
1
Display the screen.
1 [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Reception] > [OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >
[Forward Dest.] > [OK] key > [▲] [▼] key > [Confirmation] > [OK] key
2 Check the destination you want to change.
3 Select the [OK] key.
2
Edit the destination.
1 [▲] [▼] key > [Detail/Edit] > [OK] key
2 Repeat the entry of the forwarding destination information.
3 Select the [OK] key.
Deleting Registration Contents
1
Display the screen.
1 [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Reception] > [OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >
[Forward Dest.] > [OK] key > [▲] [▼] key > [Confirmation] > [OK] key
2 Check the destination you want to change.
3 Select the [OK] key.
2
Delete the destination.
[▲] [▼] key > [Delete] > [OK] key > [Yes]
5-3
Using Convenient Fax Functions > Forward Settings
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or
OpenXPS as the file format.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [File Format] >
[OK] key
Configure the function.
[PDF], [TIFF], [XPS] or [OpenXPS] > [OK] key
NOTE
If you have selected [PDF] for file format, PDF Encryption functions are available.
Machine’s Operation Guide
E-mail Subject Add. Info. Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >
[Subject Add.Info] > [OK] key
Configure the function.
[Sender Name], [Sender FAX/Add.] or [Off] > [OK] key
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Settings.
Machine’s Operation Guide
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >
[FTP Encrypted TX] > [OK] key
Configure the function.
[On] or [Off] > [OK] key
5-4
Using Convenient Fax Functions > Forward Settings
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forward Time] >
[OK] key
Configure the function.
1 Select [All day] or [Preset Time].
To forward all day, select [All day] and select the [OK] key.
To set a forwarding start time and end time, select [Preset Time] > [OK] key, and then set
the start time and end time.
Forwarding start time and end time settings
1 Set the hours and minutes of the start time.
NOTE
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
2 Select the [OK] key.
3 Set the hours and minutes of the end time.
NOTE
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
4 Select the [OK] key.
5-5
Using Convenient Fax Functions > Forward Settings
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [File Name Entry] >
[OK] key
Configure the function.
1 Enter the file name.
NOTE
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
2 Select the [OK] key.
3 Set additional information.
NOTE
Please note that when you have not add any additional information, file names become
the same, and, therefore, old files are overwritten when received originals are forwarded
with folder (SMB) transmission and folder (FTP) transmission.
If you do not want to add information to the document name, select [Date], and set [Off] or [On] for
sender name information addition. To add document information, select [Date and Time], [Job No.],
[Job No. + Date], or [Date + Job No.], and set [None], [Add.Info.+Sender], or [Sender+Add.Info.]
for sender name information addition.
File name sample
Example: doc00352720140826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default
setting is .pdf)
4 Select the [OK] key.
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Print] > [OK] key
Configure the function.
[On] (print) or [Off] (do not print) > [OK] key
5-6
Using Convenient Fax Functions > Forward Settings
Settings for Forwarding from Embedded Web Server RX
(Forward Settings)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on
this machine.
For information on the network settings, refer to the followings:
Machine’s Operation Guide
Accessing Embedded Web Server RX
1
Display Embedded Web Server RX.
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL,
e.g. 192.168.48.21/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.
2
Select settings in Embedded Web Server RX.
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on Embedded Web Server RX, remember to
enter the correct user name and password when trying to access the relevant screens.
Embedded Web Server RX User Guide
5-7
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
•
Registering a Sub Address Box  page 5-9
•
Changing Sub Address Box  page 5-10
•
Deleting Sub Address Box  page 5-11
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
•
Printing Originals from a Sub Address Box  page 5-12
•
Checking Details  page 5-13
•
Deleting Originals after Printing from a Sub Address Box  page 5-13
•
Deleting Originals from a Sub Address Box  page 5-14
•
Printing a Sub Address Box List  page 5-15
For the method for transmitting to a Sub Address Box, see the next section.
•
Sub Address Transmission  page 5-16
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication.
When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their
entry before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-16)
5-8
Using Convenient Fax Functions > Sub Address Box Function
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key
Create a sub address box.
1 [Menu] > [▲] [▼] key > [Add Box] > [OK] key
2 Enter the sub address using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
3 Select the [OK] key.
4 Enter the box name using the numeric keys.
NOTE
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
5 Select the [OK] key.
6 Enter a box number.
NOTE
You can set any value between 01 and 20.
Select the [▲] or [▼] key or the numeric keys to enter a number.
7 Select the [OK] key.
8 To finish the registration of a box, select [Exit] > [OK] key.
To register further box information, select [Detail] > [OK] key.
Proceed to next step.
5-9
Using Convenient Fax Functions > Sub Address Box Function
3
Enter the box information.
The table below lists the items to be set. Enter the information for each item and select the
[OK] key.
Item
Description
Sub Address
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’,
‘#’ and ‘*’ characters to enter a sub address.
Box Name
Enter a box name consisting of up to 32 characters. For details on
character entry, refer to the following:
Character Entry Method (page 10-2)
User Name* **
Set the user name of the box. Select the user from the user list that
appears.
Permission*
Select whether to share the box.
Box Password
User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory.
Enter a password of up to 16 characters and select the [OK] key. Reenter
the same password for confirmation and select the [OK] key.
This can be set if [Shared] is selected in Permission.
Box Number
Enter the box number by using the numeric keys or selecting the [▲] or
[▼] key. The box number can be from 01 to 20.
Del. afterPrint
Automatically delete a document from the box once printing is complete.
To delete the document, select [On] > [OK] key.
To retain the document, select [Off] > [OK] key.
*
**
Displayed when the user login administration is enabled.
Displayed when logged in with administrator privileges.
Changing Sub Address Box
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key
Changing.
1 Select the box you want to edit.
2 Select the [OK] key.
NOTE
• When you have logged in as a user, you can only edit the box whose owner is set to that
user.
• When you have logged in as administrator, you can edit all boxes.
• If a sub address box is protected by a password, enter the correct password.
5-10
Using Convenient Fax Functions > Sub Address Box Function
3 Change the box information.
Item
Description
Sub Address
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’,
‘#’ and ‘*’ characters to enter a sub address.
Box Name
Enter a box name consisting of up to 32 characters. For details on
character entry, refer to the following:
Character Entry Method (page 10-2)
User Name* **
Set the user name of the box. Select the user from the user list that
appears.
Permission*
Select whether to share the box.
Box Password
User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory.
Enter a password of up to 16 characters and select the [OK] key. Reenter
the same password for confirmation and select the [OK] key.
This can be set if [Shared] is selected in Permission.
Box Number
Enter the box number by using the numeric keys or selecting the [▲] or
[▼] key. The box number can be from 01 to 20.
Del. afterPrint
Automatically delete a document from the box once printing is complete.
To delete the document, select [On] > [OK] key.
To retain the document, select [Off] > [OK] key.
*
**
Displayed when the user login administration is enabled.
Displayed when logged in with administrator privileges.
Deleting Sub Address Box
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key
Deleting.
Select the box you want to delete > [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
5-11
Using Convenient Fax Functions > Sub Address Box Function
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
1
Display the screen.
2
Selecting the Originals.
[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key
1 Select the box containing the document you want to print.
2 Select the [OK] key.
NOTE
If a Sub Address Box is protected by a password, enter the correct password.
3 Select the document you want to print.
4 Select [Select].
A checkmark will be placed on the right of the selected file. Select the checkmarked file and
select [Select] again to cancel the selection.
NOTE
The following operations are possible when [Menu] is selected.
•
[Select All]: Select all the files.
•
[Clear All]: Cancel all the file selections.
•
[Detail / Edit]: The file information can be checked.
5 Select the [OK] key.
3
Print
1 [Print] > [OK] key
2 Use the numeric keys to change the number of sheets to be printed. To change the print
settings, select the [Function Menu] key then change the settings and select the [OK] key.
Item
Description
File Name Entry
Adds a file name.
Job Finish Notice
Sends E-mail notice when a job is complete.
Priority Override
Suspends the current job and gives a new job top priority.
Delete afterPrint
The original is deleted after printing.
Deleting Originals after Printing from a Sub Address Box (page 5-13)
3 Press the [Start] key. Printing starts.
5-12
Using Convenient Fax Functions > Sub Address Box Function
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
1
Display the screen.
2
Selecting the Originals.
[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key
1 Select the box containing the document you want to check.
2 Select the [OK] key.
NOTE
If a Sub Address Box is protected by a password, enter the correct password.
3 Select the document you want to check.
4 [Menu] > [▲] [▼] key > [Detail/Edit] > [OK] key.
The details of the selected document are displayed.
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
1
Display the screen.
2
Selecting the Originals.
[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key
1 Select the box containing the document you want to print.
2 Select the [OK] key.
NOTE
If a Sub Address Box is protected by a password, enter the correct password.
3 Select the document you want to print.
4 Select [Select].
A checkmark will be placed on the right of the selected file. Select the checkmarked file and
select [Select] again to cancel the selection.
5 Select the [OK] key.
3
4
Configure the function.
[Print] > [OK] key > [Function Menu] key > [▲] [▼] key > [Del. after Print] > [OK] key >
[On] > [OK] key
Print.
Press the [Start] key.
The original is deleted after printing.
5-13
Using Convenient Fax Functions > Sub Address Box Function
Deleting Originals from a Sub Address Box
1
Display the screen.
2
Selecting the Originals.
[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key
1 Select the box containing the document you want to delete.
2 Select the [OK] key.
NOTE
If a Sub Address Box is protected by a password, enter the correct password.
3 Select the document you want to delete.
4 Select [Select].
A checkmark will be placed on the right of the selected file.
Select the checkmarked file and select [Select] again to cancel the selection.
5 Select the [OK] key.
3
Deleting.
[Delete] > [OK] key > [Yes]
5-14
Using Convenient Fax Functions > Sub Address Box Function
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login administration has been enabled and the machine is logged in with
administrator privileges.
1
2
Display the screen.
[System Menu/Counter] > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Sub Address Box] > [OK] key
Print
[▲] [▼] key > [SubAddr Box List] > [OK] key > [Yes]
The list is printed.
FAX Reception Box
5-15
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Transmission
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to the following:
Sub Address Box Function (page 5-8)
1
Select the [FAX] key.
2
Place the originals.
3
Specify the destination.
Enter the fax number of the other party using the numeric keys.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One Touch Key, you can also use the One Touch Key.
4
Configure the function.
1 [Detail] > [Sub Address] > [Edit]
2 Enter the sub address using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
3 Select the [OK] key.
4 Enter the sub address password using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address password.
5 [OK] key > [OK] key
5
Send Start.
Check the destination and press the [Start] key.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
5-16
Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them.
You can use polling transmission with the same originals as many times as you wish.
Deleting Originals After Polling Transmission (page 5-17)
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination.
Overwrite Setting (page 5-17)
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination.
To allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Polling Box] > [OK] key
Configure the function.
[▲] [▼] key > [Delete TX File] > [OK] key > [On] or [Off] > [OK] key
Overwrite Setting
To allow overwriting, set this option to [Allowed].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Not Allowed], the existing document will not be overwritten if the same file name is set.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >
[Polling Box] > [OK] key
Configure the function.
[▲] [▼] key > [OverwriteSetting] > [OK] key > [Allowed] or [Not Allowed] > [OK] key
5-17
Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
1
Select the [Document Box/USB] key.
2
Place the originals.
3
Display the screen.
4
Select the type of originals, scanning density, etc., as necessary.
[▲] [▼] key > [Polling Box] > [OK] key > [Store File] > [OK] key
1 Select the [Function Menu] key.
2 It is possible to set the following functions. Select the [OK] key when the setting is
complete.
Function
*
Description
Original Size
Select the size of originals to be scanned.
Original Image
Select original image type.
Scan Resolution
Set the resolution at which to scan originals.
Orig. Orientation
Select the orientation of the original document top edge to
scan correct direction.
Continuous Scan
Scan a large number of originals separately and then
produce as one job.
File Name Entry
Allows you to rename the files created from scanned
originals.
Job Finish Notice
Sends a notice by an e-mail when a transmission is
complete.
Density
Adjust density.
Duplex*
Select the type and binding of originals.
Skip Blank Page
When there are blank pages in a scanned document, this
function skips the blank pages and prints only pages that
are not blank.
Only on models with a duplex scanning function.
For each of the functions, refer to the following:
Sending Faxes (page 3-1)
Machine’s Operation Guide
5
Start storing.
Press the [Start] key. The originals are scanned and stored in the Polling box.
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to the following:
Deleting Originals in a Polling Box (page 5-22)
5-18
Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
NOTE
If you specified a destination for which encrypted communication is registered, encrypted communication is disabled
for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (With the machine, sub address and sub address passwords are called
sub address.)
Sub Address example:
3333
External FAX
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to the following:
Sub Address Communication (page 5-8)
For information on how to receive files using sub address bulletin board communication,
refer to the following:
Using Polling Reception with Sub Addresses (page 5-20)
5-19
Using Convenient Fax Functions > Polling Communication
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
1
Select the [FAX] key.
2
Turn on polling reception.
3
Specify the destination.
4
Press the [Start] key.
[Function Menu] key > [▲] [▼] key > [FAX RX Polling] > [OK] key > [▲] [▼] key > [On] >
[OK] key
Methods For Entering the Destination (page 3-7)
The operations for reception begin.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
1
Select the [FAX] key.
2
Turn on polling reception.
To turn on polling reception, refer to the following:
Polling Reception (page 5-19)
3
Select the destination, and entering the sub address.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-16)
For the procedure for selecting a destination, refer to the following:
Methods For Entering the Destination (page 3-7)
NOTE
You can select destinations using a combination of numeric keys input, One Touch Key
selection and selection from the Address Book containing registered sub addresses.
5-20
Using Convenient Fax Functions > Polling Communication
4
Press the [Start] key.
The operations for reception begin.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
Printing from a Polling Box
1
Display the screen.
2
Select the original.
[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key
1 Select the document you want to print.
2 Select [Select].
A checkmark will be placed on the right of the selected file. Select the checkmarked file and
select [Select] again to cancel the selection.
3 Select the [OK] key.
3
Print.
1 [Print] > [OK] key
2 Use the numeric keys to change the number of sheets to be printed. To change the print
settings, select the [Function Menu] key then change the settings and select the [OK] key.
Item
Description
File Name Entry
Adds a file name.
Job Finish Notice
Sends E-mail notice when a job is complete.
Priority Override
Suspends the current job and gives a new job top priority.
For each of the functions, refer to the following:
Machine’s Operation Guide
3 Press the [Start] key.
Printing starts.
5-21
Using Convenient Fax Functions > Polling Communication
Checking Details
1
Display the screen.
2
Select the original.
[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key
1 Select the document you want to check.
2 [Menu] > [▲] [▼] key > [Detail/Edit] > [OK] key
The details of the selected document are displayed.
Deleting Originals in a Polling Box
NOTE
If [Delete Transmitted File] is set to [On], originals are automatically deleted following
polling transmitted.
Deleting Originals After Polling Transmission (page 5-17)
1
Display the screen.
2
Selecting the Originals.
[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key
1 Select the document you want to delete.
2 Select [Select].
A checkmark will be placed on the right of the selected file. Select the checkmarked file and
select [Select] again to cancel the selection.
3 Select the [OK] key.
3
To delete
[Delete] > [OK] key > [Yes]
5-22
Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our-brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Sending system
Receiving system
Encrypt
Decrypt
Scan originals
Encryption
Output originals
Description of settings at sending and receiving systems
Sending
system
Settings
*
Receiving
system
Reference
page
Encryption Key No.
(A) 2 digits
(B) 2 digits
5-24
Encryption Key
(C) 16 digits
(C) 16 digits
5-24
Key No. of Address Book (or when the number
is directly dialed)
(A) 2 digits
―
5-25
Receiving system encryption box number*
(D) 4 digits
―
5-25
Encryption Box No.*
―
(D) 4 digits
―
Key No. in reception setting
―
(B) 2 digits
5-26
When the machine receives originals, the Encryption Box is not used.
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses.
For example, the same characters should be used as the encryption key (C) in both the
sending and receiving systems.
5-23
Using Convenient Fax Functions > Encryption
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the sending
system and when setting encryption in the receiving system.
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily. The created encryption key is registered
with a 2-digit key No. (01 to 20).
NOTE
Up to 20 encryption keys can be registered.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key
Configure the function.
1 Select an encryption key not yet registered.
2 Select the [OK] key.
3 Enter the 16-digit encryption key using the numeric keys.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
4 Select the [OK] key.
5 To register other encryption keys, repeat Steps 2-1 to 2-4.
Changing Registration Contents of Encryption Key
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key
Changing.
1 Select the encryption key you want to change.
2 Select the [OK] key.
3 Enter the new encryption key using the numeric keys.
4 [OK] key > [Yes]
5-24
Using Convenient Fax Functions > Encryption
Deleting Registration Contents of Encryption Key
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key
Deleting.
1 Select the encryption key you want to delete.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-24)
2
Select the [FAX] key.
3
Place the originals.
4
Specify the destination.
Enter the fax number of the receiving system using the numeric keys.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
Touch Key, you can use the destination.
5
Turn on encrypted transmission.
1 [Detail] > [Encrypted TX] > [Change] > [▲] [▼] key > [On] > [OK] key
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-24)
3 Select the [OK] key.
5-25
Using Convenient Fax Functions > Encryption
4 Select whether or not to use an encryption box.
To use an encryption box
Select [On] > [OK] key. Select an encryption box using the procedure below.
To not use an encryption box
Select [Off] > [OK] key. Proceed to step 7.
6
Select the encryption box.
If you need to select an encryption box, set the box.
1 Enter the box number (0000 to 9999) with the numeric keys.
2 Select the [OK] key.
7
Finish the encrypted transmission settings.
8
Send Start.
Select the [OK] key.
Press the [Start] key.
The transmission will start.
NOTE
When [On] is selected in [Check beforeSend], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-11)
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-24)
2
3
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >
[OK] key > [▲] [▼] key > [Encryption RX] > [OK] key
Turn on encrypted reception.
1 [On] > [OK] key
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
3 Select the [OK] key.
The machine receives the encrypted originals from the sender of the specified encryption
key.
5-26
Using Convenient Fax Functions > Using a Connected Telephone
Using a Connected Telephone
It is possible to connect a telephone (a commercially available item) to this machine and use various functions.
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone,
the machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not respond.
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other
party automatically (FAX
Automatic Reception)
Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)
(If you do not lift the handset within 30 seconds, the machine
switches to fax reception.)
When you lift the handset of the connected telephone set, you can
talk to the other party.
After the end of the
conversation, you can receive
faxes by using the Remote
Switch Function.
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch Function.
Remote Switch Function (page 5-35)
5-27
Using Convenient Fax Functions > Using a Connected Telephone
Preparation:
Select [Auto (FAX/TEL)].
RX Settings (page 8-8)
1
The telephone rings.
The connected telephone set makes a ringing tone.
NOTE
You can change the number of times the ringing tone rings.
Rings(FAX/TEL) (page 8-8)
2
Answer the call.
When the call is from a telephone
1 The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch
Function.
Remote Switch Function (page 5-35)
When the call is from a fax
The machine starts receiving fax originals.
5-28
Using Convenient Fax Functions > Using a Connected Telephone
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine.
Rings(TAD) (page 8-8)
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receive fax originals from the
other party automatically (FAX
Automatic Reception).
The answering machine plays the message informing the other
party that the user is absent.
The answering machine records a message from the other party.
When the other party starts
sending originals, the machine
receives the originals being
sent.
Preparation:
Select [Auto (TAD)].
RX Settings (page 8-8)
5-29
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception.
Manual Reception (page 5-34)
2
The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
When the call is from a fax
The machine starts receiving fax originals.
5-30
Using Convenient Fax Functions > Using a Connected Telephone
DRD Reception (Available for some countries.)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
Telephone
If the other party has dialed
your fax number...
If the other party has dialed
your telephone number...
Telephone company
The fax machine will ring using
the predetermined ring pattern
for a fax and fax reception will
start automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)
The fax machine will ring using
the predetermined ring pattern
for a telephone call.
Conversation is possible with
the other party if you answer
the telephone that is connected
to this fax machine.
Preparation:
Select [Auto (DRD)].
RX Settings (page 8-8)
5-31
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception.
Manual Reception (page 5-34)
2
Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
5-32
Using Convenient Fax Functions > Using a Connected Telephone
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
1
Place the originals.
2
Dial the destination.
Lift the handset, and dial the number of the receiving system.
3
Check if the telephone line has connected to the fax of the receiving
system.
If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.
4
[FAX] key > [On Hook] key
5
Press the [Start] key.
6
Replace the handset.
Transmission begins.
When sending starts, return the handset to its original position.
5-33
Using Convenient Fax Functions > Using a Connected Telephone
Manual Reception
Reception is possible after confirming that the telephone line has connected to the sending party.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
to manual mode, refer to the following:
RX Settings (page 8-8)
1
The telephone rings.
2
Lift the handset.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending
system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you
can talk to that person.
4
[FAX] key > [On Hook] key > [Manual RX]
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function.
Remote SW Dial (page 8-8)
5
Replace the handset.
When reception starts, return the handset to its original position.
5-34
Using Convenient Fax Functions > Using a Connected Telephone
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signalsending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed.
Remote SW Dial (page 8-8)
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
1
The connected telephone set makes a ringing tone.
Lift the handset of the telephone.
NOTE
You can change the number of times the ringing tone rings.
Rings(Normal) (page 8-8)
2
Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.
5-35
6
Sending Faxes from
PC
This chapter explains the following topics:
Flow of Network FAX Sending ........................................................................................................................... 6-2
Flow of Network FAX Receiving ......................................................................................................................... 6-2
Setup .................................................................................................................................................................. 6-3
Installing the FAX Driver .......................................................................................................................... 6-4
Uninstalling the FAX Driver ...................................................................................................................... 6-7
Basic Transmission ............................................................................................................................................ 6-8
Configuring the Driver Default Settings .................................................................................................. 6-11
Default Settings Dialog Box ................................................................................................................... 6-12
Changing Transmit Settings ................................................................................................................... 6-15
Using Cover Pages ................................................................................................................................ 6-20
Cover Page Registration (Default Settings) ........................................................................................... 6-25
Transmission Control ............................................................................................................................. 6-30
6-1
Sending Faxes from PC > Flow of Network FAX Sending
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•
PC-prepared document can be sent and received by fax without being printed out.
•
An Address Book (in the machine/PC) can be used to specify a desired destination.
•
Addition of a cover page.
•
Transmission and printing can be done simultaneously.
•
E-mail reporting of the transmission result.
•
Sub address transmission is available.
•
Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same
operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory
forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.
6-2
Sending Faxes from PC > Setup
Setup
The following preparation is needed before using Network FAX.
Connection to a PC
Connect the machine and PC to the network using a network cable.
Machine’s Operation Guide
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book. You can also select destinations from
the Address Book using FAX Driver.
NOTE
You can forward the received fax to the PC or forward it as an e-mail attachment.
Forward Settings (page 5-2)
6-3
Sending Faxes from PC > Setup
Installing the FAX Driver
The following procedure is an example for installing the software in Windows 8.1 using [Custom Install].
1
Insert the Product Library disc.
NOTE
Installation on Windows must be done by a user logged on with administrator privileges.
If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run Setup.exe].
If the user account management window appears, click [Yes] ([Allow]).
2
Display the screen.
1 Click [View License Agreement]
and read the License Agreement.
2 Click [Accept].
1
3
2
Select [Custom Install].
6-4
Sending Faxes from PC > Setup
4
Install the software.
1 Select the device to be installed.
1
2
NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the
machine, verify that it is connected to the computer via a network and that it is turned
on and click
(Reload).
• If the desired device does not appear, select [Add custom device] to directly select
the device.
2 Select [FAX Driver].
1
3
2
3 Click [Install].
6-5
Sending Faxes from PC > Setup
5
Finish the installation.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the FAX driver installation procedure.
6-6
Sending Faxes from PC > Setup
Uninstalling the FAX Driver
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
1
Display the screen.
Click [Search] in charms, and enter "Uninstall Product Library" in the search box. Select
[Uninstall Product Library] in the search list.
NOTE
In Windows 7, click [Start] button on the Windows and then select [All Programs],
[(name of offer company)], and [Uninstall Product Library] to display the Uninstall
Wizard.
2
Uninstall the software.
Place a check in the check box of the driver to be deleted and click [Uninstall].
1
2
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
The software can also be uninstalled using the Product Library.
In the Product Library screen, select to uninstall, and follow the on-screen instructions to
uninstall the software.
6-7
Sending Faxes from PC > Basic Transmission
Basic Transmission
This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an
example.
1
Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Set the original size and orientation.
3 Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.
2
Select settings in the Print dialog box.
3
1
2
1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer
name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example.
The actual dialog box will vary depending on the application that you are using.
3 Click [Properties] to open the Properties window.
6-8
Sending Faxes from PC > Basic Transmission
3
Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
1
2
For detailed information on the settings on the tab, refer to the following:
Configuring the Driver Default Settings (page 6-11)
2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings
dialog box will appear.
4
Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to the following:
Changing Transmit Settings (page 6-15)
5
Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to the following:
Using Cover Pages (page 6-20)
6-9
Sending Faxes from PC > Basic Transmission
6
Set the destination.
1 Use the keyboard to enter the destination fax number in the [Address Setting] tab.
Maximum number of characters that can be entered: 64 characters
Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as
the first character)
2 Click [Add to Destination List]. The destination information will appear in the address list.
To send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
1
2
3
7
Click [Send]. Transmission will begin.
6-10
Sending Faxes from PC > Basic Transmission
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and
Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.
2
Select settings.
The following settings can be specified.
Item
Description
Original Size
Select the size of the document being transmitted from the dropdown list.
Available settings: Letter, Legal, Statement, A4, A5, Folio, B5(JIS)
Orientation
Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape
Resolution
Select the resolution of the document to be transmitted from the
drop-down list.
Available settings: Normal, Fine, Ultra fine
FAX TX Setting
Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
6-11
Sending Faxes from PC > Basic Transmission
Default Settings Dialog Box
By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the
settings each time.
The Default Settings dialog box can be accessed by the following procedure:
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right click the name of the machine to be used as the network fax and select [Printing
preferences] from the resulting drop-down menu. Click the [FAX TX Setting] button in the
[Printing Preferences] window.
2
Configure the settings.
(1) Sending Options Tab
Item
FAX Delayed Transmit
checkbox
Description
Check the checkbox in order to activate the time fields to the right of
the checkbox whenever you want to set the time that your documents
will be transmitted. The desired time setting can be entered directly
with the keyboard or by clicking on the  and  arrows.
IMPORTANT
If the time that is shown in the message display of this fax
machine does not match the current time, communications that
use the timer may not be accomplished as expected. If the
displayed time is not current, be sure to adjust it to match the
correct time.
NOTE
If you designate a time that is earlier in the day than the time that is
actually displayed in the fax machine itself, the transmission operation
will be carried out the following day at that time. Be sure to confirm the
time setting in the fax machine itself before making this setting.
Value: 00:00-23:59
Transmit and Print
checkbox
Check the checkbox when you want to print out the documents at
the fax machine same time as you send them by fax.
Display confirm dialog
checkbox
You can check the checkbox to display the destination confirmation
screen and check the destinations before transmission.
6-12
Sending Faxes from PC > Basic Transmission
(2) Cover Page Tab
Item
Attach Cover Page
checkbox
Description
Check the checkbox when you want to add a cover page to your
transmission.
NOTE
For more information how to register the cover page, refer to the following:
Cover Page Registration (Default Settings) (page 6-25)
(3) Authentication Tab
Item
Description
User Login checkbox
If the fax machine is set to User Login, select either Use Specific
Login User Name or Prompt for Login User Name as desired.
Use Specific Login User Name: Enter the Login User Name and
Password. Transmission will be performed using the entered Login
User Name and Password.
Prompt for Login User Name: A screen for entering the Login User
Name and Password will be displayed when attempting a
transmission. The Login User Name and Password must be entered
each time a transmission is attempted.
Job Accounting
checkbox
If the fax machine is set to Job Accounting, select either Use
Specific Account ID or Prompt for Account ID as desired.
Use Specific Account ID: Enter the Account ID. Transmission will
be performed using the entered Account ID.
Prompt for Account ID: A screen for entering the Account ID will
be displayed when attempting a transmission. The Account ID must
be entered each time a transmission is attempted.
6-13
Sending Faxes from PC > Basic Transmission
(4) Sender Information Tab
Enter your own information into fields explained below to send a cover page with your
faxes.
Item
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is allowed for
the characters 0 to 9, #, *, -, (, ), +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is allowed for
the characters 0 to 9, #, *, -, (, ), +, and spaces.)
E-Mail Address
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
NOTE
Entering the e-mail address makes it possible to receive the transmission results report
by e-mail. The fax machine must be set to transmit e-mail.
Machine’s Operation Guide
6-14
Sending Faxes from PC > Basic Transmission
Changing Transmit Settings
(1) Selecting a Destination from the Address Book
There are two types of Address Books from which you can select the party to transmit to.
They are the fax machine's Address Book and Windows Address Book.
NOTE
There are three types of Address Books from which you can select the party to transmit
to. They are the fax machine's Address Book, Windows Address Book, and the Address
Book for the Network FAX data file (.fdt).
When using the fax machine's Address Book, the party must be registered in the fax
machine's Address Book.
For details on settings, refer to the following:
Registering Destinations in the Address Book (page 2-12)
1
Click the [Select from Address Book] button.
2
Select the desired Address Book.
The Address Selection dialog box opens.
To select the Address Book registered in the fax machine, select [Address Book/XXXX
(model name)] from the drop-down menu.
NOTE
To use the Windows Address Book, select [Windows Address Book].
For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address
Book], click on the [Add] button, and then select the [Address Book data file].
6-15
Sending Faxes from PC > Basic Transmission
3
Select the Destination.
The destinations registered in the Address Book are shown in the list on the left side of the
dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu.
Select the desired destination and click on the [Add>] button. The selected destination will be
added to the [Destination List] (right side).
•
•
NOTE
The list can be sorted. Click on the list item by which you want to sort the list (Number,
Name, Fax Number).  or  are displayed next to the sorted items.
In addition, the corresponding destinations can be selected using the sorted items by
entering a search character string in the Search field.
When a destination is selected, the destination details are displayed in the field at the
bottom of the list. When a group is selected, the members of the group are displayed in
the field at the bottom of the list.
To delete any of the destinations from the Destination List, select that destination and then
click on the [Delete] button. To delete all of the destinations from the Destination List, click on
the [Delete all] button.
4
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-16
Sending Faxes from PC > Basic Transmission
(2) Sub address-Based Communication
NOTE
In order to conduct sub address communication, the other party’s system also needs to be
equipped with sub address communication functions of the same type.
1
Open the Option Settings dialog box.
2
Enter the sub-address and password as it is registered in the destination
fax.
3
Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings]
dialog box.
•
Maximum number of characters that can be entered: 20 characters
•
Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the
first character)
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-17
Sending Faxes from PC > Basic Transmission
(3) Cover Page Settings
A Cover Page can be set as the first page of a fax transmission. In addition to the standard
templates for Cover Pages, original templates can be created and used.
To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]
in the [Cover Page] tab.
For more information how to use the cover page, refer to the following:
Using Cover Pages (page 6-20)
(4) Optional Settings
The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the
[Options] tab.
For the setting procedures, refer to the following:
(1) Sending Options Tab (page 6-12)
6-18
Sending Faxes from PC > Basic Transmission
(5) Transmitting Terminal Information Data
The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the
[Sender Information tab].
.
For the setting procedures, refer to the following:
(4) Sender Information Tab (page 6-14)
6-19
Sending Faxes from PC > Basic Transmission
Using Cover Pages
Cover Page Selection (Transmission Settings)
The Cover Page is attached to the fax and sent as the first page.
About Cover Pages
The Cover Page can be selected from a template. The Cover Page contains such destination
information and sender information as that shown below.
Sample of English template 01
1
2
3
4
5
6
7
9
8
10
No.
Item
1
Recipient Name
2
Destination Company Name
3
Destination Department Name
4
Destination Fax number
5
Sender Name
6
Sender Company Name
7
Sender Department Name
8
Sender Fax Number
9
Sender Telephone Number
10
Message
6-20
Sending Faxes from PC > Basic Transmission
Attaching and Transmitting a Cover Page
1
Open the Transmit Settings dialog box.
Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box.
Basic Transmission (page 6-8)
When selecting the destination from an Address Book, refer to “(1) Selecting a Destination
from the Address Book”, select the destination, and go to Step 4.
(1) Selecting a Destination from the Address Book (page 6-15)
2
Enter the fax number.
In the [Address Setting] tab, enter the destination fax number and click on the [Option
Settings] button.
2
1
Item
FAX Number
3
Description
A maximum of 64 characters can be entered.
Enter the recipient information.
When finished, click the [OK] button.
Item
Description
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
NOTE
When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page
Confirmation screen will be displayed.
To include a cover page, click on [Attach Cover Page] button.
6-21
Sending Faxes from PC > Basic Transmission
4
Add the destination to the destination list.
1 Add this information to the [Destination List] by clicking on the [Add to Destination List]
button.
2 To change the recipient information of a destination that has been added to the
[Destination List], select the destination to be changed and click on the [Edit] button.
Change the recipient information and click on the [OK] button.
Item
Description
FAX Number
The fax number cannot be changed.
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
3 When the sender information is not set in the [Default Settings] dialog box, click on the
[Sender Information] tab and set the sender information.
(4) Sender Information Tab (page 6-14)
.
Item
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is allowed for the
characters 0 to 9, #, *, -, +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is allowed for the
characters 0 to 9, #, *, -, +, and spaces.)
E-mail Address
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
6-22
Sending Faxes from PC > Basic Transmission
5
Attach a Cover Page.
6
Select the Cover Page to be attached.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
If the Cover Page is registered in the Default Settings, then the action of selecting the Cover
Page for each transmission can be omitted.
Cover Page Registration (Default Settings) (page 6-25)
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-27)
7
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
IMPORTANT
Before transmitting the fax, be sure to use the Preview screen to check all of the
displayed information including the recipient name and company name. If there is
a large number of characters for information that is automatically entered, they
might not completely fit in the field and the characters might not print correctly.
If the characters are not displayed correctly, reduce the number of characters in
the recipient information or sender information or edit the template being used.
6-23
Sending Faxes from PC > Basic Transmission
2 Click on the [Close] button.
8
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
Item
Message
9
Description
A maximum of 1,000 characters can be entered.
Transmit.
Click on the [Send] button to begin the transmission.
6-24
Sending Faxes from PC > Basic Transmission
Cover Page Registration (Default Settings)
If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can
be omitted.
Template Selection
Select the Cover Page template to be registered in the Default Settings. The registration
method is as follows.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-12)
2
Attach a Cover Page.
3
Select the Cover Page to be attached.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-27)
6-25
Sending Faxes from PC > Basic Transmission
4
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
2 Click on the [Close] button.
5
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
A maximum of 1,000 characters can be entered.
6
Click on the [OK] button.
6-26
Sending Faxes from PC > Basic Transmission
Sender Information Registration
Please register the sender information to be included on the Cover Page.
NOTE
For information regarding the registration method, refer to the following:
(4) Sender Information Tab (page 6-14)
Creating New Cover Page Templates
Perform the following procedure to create an original Cover Page template.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-12)
2
Edit the Cover Page templates.
1 Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox and
click on the [New...] button.
The [Edit Cover Page] screen will be displayed.
6-27
Sending Faxes from PC > Basic Transmission
2 Enter the characters.
From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and
enter the characters.
3 Position the field box.
From the Menu bar's [Insert] menu, select the field box to be positioned.
IMPORTANT
If there are too many characters in the entered information, such as recipient
name or company name, the information will not fit in the field box and some of
the characters could be cut off. When positioning the field box, make it large
enough and adjust the font point size so that the inserted information will fit in the
field box.
NOTE
When a fax is transmitted, the information entered in the Default Settings and
Destination Settings will automatically be entered in the fields.
The following field boxes can be used. Use them as required.
Menu Item
Destination
Template Display
Inserted Information
Company
Recipient - Company
Recipient information company name
Department
Recipient - Department
Recipient information department
name
Name
Recipient - Name
Recipient information recipient name
Address
Recipient - Address
Recipient FAX number
6-28
Sending Faxes from PC > Basic Transmission
Menu Item
Sender
Comment
Template Display
Inserted Information
Company
Sender - Company
Sender information company name
Department
Sender - Department
Sender information department name
Name
Sender - Name
Sender information sender name
FAX Number
Sender - FAX Number
Sender information FAX number
Telephone
Number
Sender - Telephone
Number
Sender information telephone
number
Comment
Message entered in the Cover Page
tab
4 Position the figures, textboxes, etc., to create a Cover Page.
NOTE
For information regarding the operation method, refer to Help.
5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the
[Save] button.
6 Close the [Edit Cover Page] screen.
7 The new template will be registered at the top of the list and can now be selected.
6-29
Sending Faxes from PC > Basic Transmission
Transmission Control
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently
being processed, or to actually terminate that transmission.
Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
1
Double-click on that icon to access the Transmission Control window
which indicates the status of all transmissions being processed.
To terminate any transmission, select that transmission and then select [Cancel] from the
Document menu.
Ending Transmission Control
Right click on the Transmission Control icon and select [Exit].
6-30
7
Managing Jobs
This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2
Checking FAX Job History ................................................................................................................................. 7-3
Displaying Job Log Screen ...................................................................................................................... 7-3
Printing Administrative Reports (Result Report Setting) .................................................................................... 7-4
Send Result Reports ................................................................................................................................
Report for Job Canceled before Sending ................................................................................................
Recipient Format .....................................................................................................................................
FAX RX Result Reports ...........................................................................................................................
7-4
7-5
7-5
7-6
Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................... 7-7
Printing Activity Reports ........................................................................................................................... 7-7
Automatic Printout ................................................................................................................................... 7-7
Status Page ........................................................................................................................................................ 7-8
Reporting FAX Receipt Result by E-mail ........................................................................................................... 7-9
Confirmation Screen of Destinations ................................................................................................................ 7-11
7-1
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results
and Registration Status
Reports
FAX job history
check
Display
Location
Message display
Menu
Contents to
Check
Timing of Check
Send Job Log
Print Job Log
Store Job Log
History of latest 16
send and receipt
results stored
(including jobs other
than FAX jobs)
Any time
Outgoing FAX Log
Incoming FAX Log
History of latest 50
send and receipt
results stored (FAX
jobs only)
Any time
Reference
Page
7-3
Send result report
/ Receipt result
report
Report printing
Send Result
FAX RX Result
Latest send or receipt
result
Automatic printout after
every sending or
receiving operation (No
Print Output or Error Only
is also optionally
available.)
7-4
Activity report
Report printing
Outgoing FAX Rpt
Incoming FAX Rpt
Latest 50 send or
receipt results
Any time, and automatic
printout after every 50
sending/receiving
7-7
Status page
Report printing
Status Page
Registration status of
Local FAX Number,
Local FAX Name, fax
line setting, etc.
Any time
7-8
Reporting of FAX
receipt result by
Email
PC
FAX RX Result
Fax receipt
Fax reception is reported
by email.
7-9
7-2
Managing Jobs > Checking FAX Job History
Checking FAX Job History
NOTE
Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID.
For details of the job history check, refer to the following:
Machine’s Operation Guide
Displaying Job Log Screen
1
Display the screen.
[Status/Job Cancel] key > [▲] [▼] key > [FAX Job Log] > [OK] key > [▲] [▼] key >
[Outgoing FAX Log] or [Incoming FAX Log] > [OK] key
NOTE
To check the fax save log, select [Status/Job Cancel] key > [▲] [▼] key >
[Store Job Log] > [OK] key.
2
Check
Select the [◄] or [►] key to check the details of the job.
7-3
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Printing Administrative Reports (Result Report
Setting)
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >
[FAX] > [OK] key
Configure the function.
1 [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job] > [OK] key
If you selected [On], [Error Only] or [Specify Each Job], printing of the transmitted image
can be set.
NOTE
When [Specify Each Job] is selected, it is possible to set a send result report when
transmitting.
FAX TX Report (page 3-21)
2 [Off] (not printing the transmitted image), [Partial Image] (print part of the transmitted
image at full size), or [Full Image] (print the entire transmitted image at reduced size) >
[OK] key
With transmitted image
Without transmitted
Send Result Report
Send Result Report
Completed
Completed
7-4
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in [Send Result].
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >
[CancelBeforeSend] > [OK] key
Configure the function.
[On] or [Off] > [OK] key
Recipient Format
Select the Recipient Format for the send result report.
The name and destination that appear on the Send Result Report are taken from the information stored in the address
book.
If [Dest. or Name] is selected, either the name (destination name) or the destination (FAX No.) stored in the address
book is shown. When both a name and an address are saved in the address book, the name is displayed.
If [Dest. and Name] is selected, both the name (destination name) and destination (FAX No.) are shown.
When the destination was directly entered, only the destination (FAX No.) is shown.
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >
[Dest. Info.] > [OK] key
Configure the function.
[Dest. or Name] or [Dest. and Name] > [OK] key
7-5
Managing Jobs > Printing Administrative Reports (Result Report Setting)
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
Reporting FAX Receipt Result by E-mail (page 7-9)
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Result Rpt Set.] > [OK] key > [▲] [▼] key > [FAX RX Result] > [OK] key
Configure the function.
[Off] (not to print), [On] (to print) or [Error/SubAddress] > [OK] key > [Report Print] > [OK] key
FAX RX Result Report
Completed
7-6
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report)
Activity Report (Outgoing FAX Report and
Incoming FAX Report)
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
Display the screen.
2
Print
[Status/Job Cancel] key > [▲] [▼] key > [FAX Job Log] > [OK] key
1 Select [Outgoing FAX Rpt] to print the sent fax report, and select [Incoming FAX Rpt] to
print the received fax report.
2 [OK] key > [Yes]
The report is printed.
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Admin Rpt Set.] > [OK] key > [▲] [▼] key > [Outgoing FAX Rpt] or [Incoming FAX Rpt] >
[OK] key
Configure the function.
[Off] (not to print) or [On] (to print) > [OK] key
7-7
Managing Jobs > Status Page
Status Page
A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local
FAX Name, fax line setting, etc. You can print it out as necessary.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Report Print] > [OK] key
Print
[▲] [▼] key > [Status Page] > [OK] key > [Yes]
A status page is printed.
Status Page
7-8
Managing Jobs > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error/
SubAddress].
FAX RX Result Reports (page 7-6)
If the setting is [Error/SubAddress], E-mail notification is provided when an error occurs or
a sub-address fax is received.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >
[Result Rpt Set.] > [OK] key > [▲] [▼] key > [FAX RX Result] > [OK] key
Configure the function.
1 Select [On] or [Error/SubAddress].
NOTE
If [Off] is selected, there is no notification of the results of transmissions received.
2 [OK] key > [E-mail] > [OK] key.
NOTE
If [Report Print] is selected, the results of the transmissions received are printed.
FAX RX Result Reports (page 7-6)
3
Select the destination.
Select from the address book
1 [▲] [▼] key > [Address Book] > [OK] key
2 Select the destination.
3 Select the [OK] key.
7-9
Managing Jobs > Reporting FAX Receipt Result by E-mail
Enter the E-mail address
1 [▲] [▼] key > [Address Entry] > [OK] key
2 Enter the desired e-mail address using the numeric keys.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
7-10
Managing Jobs > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for [Check beforeSend], the confirmation screen of destinations appears after pressing the [Start]
key.
Machine’s Operation Guide
Follow the steps below to confirm the destinations.
1
Check all destinations.
Select [▲] [▼] key, and confirm every destination.
NOTE
Always display all of the destinations and check them. The transmission is not possible
unless all the destinations are displayed.
2
Check the details of the destinations.
Use the following operations to check the details of the destinations.
1 Select the destination to check the details of.
2 [OK] key > [Detail] > [OK] key
3 The details of the destination are displayed. When the check has been completed, select
the [OK] key.
3
Change a destination.
Delete a destination
1 Select the destination you want to delete.
2 [OK] key > [Delete] > [OK] key > [Yes]
The destination is deleted.
Add a destination
To add the destination, select [Cancel] and then return to the destination screen.
4
Select [Next].
5
Press the [Start] key.
When you have finished checking all destinations, select [Next].
Start sending.
7-11
8
Fax Settings
This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 8-2
Operation method ....................................................................................................................................
System Menu Settings .............................................................................................................................
Report ......................................................................................................................................................
Common Settings ....................................................................................................................................
FAX ..........................................................................................................................................................
8-2
8-3
8-4
8-5
8-6
Transmission Restriction .................................................................................................................................. 8-10
Registering Permit FAX No. .................................................................................................................... 8-11
Changing Permit FAX No. ...................................................................................................................... 8-12
Deleting Permit FAX No. ........................................................................................................................ 8-12
Registering Reject FAX No. ................................................................................................................... 8-13
Changing Reject FAX No. ...................................................................................................................... 8-13
Deleting Reject FAX No. ........................................................................................................................ 8-14
Registering Permit ID No. ...................................................................................................................... 8-14
Changing Permit ID No. ......................................................................................................................... 8-15
Deleting Permit ID No. ........................................................................................................................... 8-15
Setting Send Restriction ........................................................................................................................ 8-16
Setting Reception Restriction ................................................................................................................ 8-16
Unknown Number Reception ................................................................................................................. 8-16
Unusable Time ................................................................................................................................................. 8-17
Account Management ...................................................................................................................................... 8-19
8-1
Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
Select the [System Menu/Counter] key to show the settings on the message display. Then, select from the settings
displayed.
Operation Method (page 2-6)
2
3
1
Displays the System Menu items.
2
Selects the item displayed or changes
the numeric value.
3
Confirms the selected setting.
4
Cancels the current menu setting to
return to the menu one level higher.
4
1
NOTE
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name:
4000
Login Password:
4000
If function default settings have been changed, the [Reset] key can be selected in each function screen to
immediately change the settings.
Refer to System Menu Settings on the following page and configure as needed.
8-2
Fax Settings > Default fax settings
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the following:
Machine’s Operation Guide
Item
Description
Reference
Page
Report
Print reports to check the machine settings and status, or set various
reports for checking the results of sending and receiving.
8-4
Common Settings
Configures overall machine operation.
8-5
Document Box
Configures settings related to the Sub Address Box and Polling Box.
—
For details on Sub Address Box, refer to the following:
Sub Address Box Function (page 5-8)
For details on Polling Box, refer to the following:
Polling Communication (page 5-17)
FAX
Configures settings for fax functions.
8-6
Edit Destination
Configures Address Book and One Touch Key settings. For details on
Address Book, refer to the following:
—
Adding a Destination (Address Book) (page 2-12)
For details on One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-17)
8-3
Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status, or set various reports for checking the results of sending and
receiving.
Report Print
Item
Status Page
Description
A status page provides the current status of machine. FAX-related information includes the
Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
Status Page (page 7-8)
Admin Rpt Set.
Item
Outgoing FAX Rpt
Description
An activity report is printed out automatically after every 50 faxes sent.
Value: Off, On
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Incoming FAX Rpt
An activity report is printed out automatically after every 50 faxes received.
Value: Off, On
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Result Rpt Set.
Item
Send Result
Description
Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
Send Result Reports (page 7-4)
FAX RX Result
When a fax is received, you can be notified by receipt result report or e-mail.
FAX RX Result Reports (page 7-6)
Job Finish Notice
Attaches sent images to job finish notices.
Value: Do Not Attach, Attach SendImage
8-4
Fax Settings > Default fax settings
Common Settings
Configures overall machine operation.
Sound
Item
Buzzer
Description
Set options for buzzer sound during the machine operations.
Job Finish
Emit a sound when a job is normally completed.
Value: Off, On, FAX Reception Only
FAX Speaker
Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by selecting [On
Hook] key.
Value: 0 Mute, 1 Minimum, 2, 3 Medium, 4, 5 Maximum
FAX Monitor
Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without selecting
[On Hook] key such as in memory transmission.
Value: 0 Mute, 1 Minimum, 2, 3 Medium, 4, 5 Maximum
Orig./Paper Set. (Original/Paper Settings)
Cassette 1 (to 3) Set. (Cassette 1 (to 3) Settings)
Select paper size and media type for Cassettes 1 (to 3).
Item
Cassette 1 (to 3) Size
Description
Set the paper size to load in Cassette 1 and optional paper feeder (Cassette 2 to 3).
IMPORTANT
The following paper sizes can be used for fax reception.
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5-R, A5, Folio
Cassette 1 (to 3) Type
Set the media type to load in Cassette 1 and optional paper feeder (Cassette 2 to 3).
Value: Plain (60 to 105 g/m2), Rough, Vellum (60 to 220 g/m2), Recycled, Preprinted*, Bond, Color,
Prepunched*, Letterhead*, Thick (106 to 163 g/m2), High Quality, Custom 1 to 8
*
Cannot be used to print received faxes.
MP Tray Set. (Multi Purpose Tray Settings)
Select paper size and media type for the multi purpose tray.
Item
MP Tray Size
Description
Set the paper size for multi purpose tray.
IMPORTANT
The following paper sizes can be used for fax reception.
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5-R, A5, Folio
MP Tray Type
Set the media type for multi purpose tray.
Value: Plain (60 to 105 g/m2), Transparency*, Rough, Vellum (60 to 220 g/m2), Labels, Recycled,
Preprinted*, Bond, Cardstock, Color, Prepunched*, Letterhead*, Envelope, Thick (106 to 220 g/m2),
High Quality, Custom 1 to 8
*
Cannot be used to print received faxes.
8-5
Fax Settings > Default fax settings
Date Setting
Set the date and time for the location where you use the machine.
Setting Date and Time (page 2-7)
Timer Setting
Item
Unusable Time
Description
This feature sets a time period during which the machine will not print received faxes.
Unusable Time (page 8-17)
Function Defaults
Item
FAX Resolution
Description
Select the default scanning resolution.
Value: 200x100dpi Norm., 200x200dpi Fine, 200x400dpi S.Fin, 400x400dpi U.Fin
Con.scan-FAX
Set the continuous scan defaults.
Value: Off, On
Disp. Status/Log
Item
FAX Log
Description
Set the display method of the Status/Log.
Value: Show All, Hide All
Show PowerOffMsg
Item
Show PowerOffMsg
Description
Set the mode whether display a confirmation message in power supply off.
Value: Off, On
FAX
Settings related to the fax function can be configured.
TX/RX Common
Item
Encryption Key
Description
This is used to register an encryption key for encrypted communication.
Encryption (page 5-23)
8-6
Fax Settings > Default fax settings
Transmission
Item
TTI
Description
The transmit terminal identification (TTI) is the information about the sending machine (transmit
terminal) that is printed by the receiving machine on the received fax. The information includes
the date and time of transmission, number of pages sent, name and fax number. This machine
enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding
the location of the information to be printed, you can select inside or outside of the page image
being sent.
Value: Off, Outside, Inside
NOTE
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when job accounting has been enabled, and you send originals after entering an Account ID,
the Account Name is printed.
TTI (Transmit Terminal Identification) (page 2-8)
Local FAX Name
Register the local FAX name printed in the transmit terminal identification (TTI) area.
Local FAX Name (page 2-8)
Account Name Use
Select whether or not to use account name as local FAX name.
Value: Off, On
Local FAX ID
Register the local FAX ID.
Local FAX ID (page 2-9)
NOTE
The Local FAX ID is used for transmission limit purposes.
Transmission Restriction (page 8-10)
Local FAX Number
Register the local FAX number printed in the transmit terminal identification (TTI) area.
Local FAX Number (page 2-9)
FAX Dialing Mode (Inch
version only)
Select the telephone line according to the type you are contracted with. Please note that
selecting a wrong telephone line will prevent you from sending fax.
Value: Tone(DTMF), Pulse(10PPS)
FAX Dialing Mode (page 2-10)
Retry Times
The number of retry times can be changed.
ECM TX
Set whether ECM TX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union)
that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and
other conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than
when [Off] is selected.
TX Start Speed
Set the TX Start Speed.
When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
8-7
Fax Settings > Default fax settings
Reception
Item
FAX Media Type
Description
Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,
Envelope, Thick, High Quality, Custom 1 to 8
Media Type for Print Output (page 4-6)
Rings(Normal)
If the reception method is fax automatic reception, the number of rings until the machine
answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Rings(TAD)
If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings
until the machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Rings(FAX/TEL)
If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the
machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Forward Settings
Configure Forward Settings.
Forward Settings (page 5-2)
RX Settings
Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long),
Pattern 4 (Short-Long-Short)
DRD reception mode is available for some countries.
FAX Reception (page 4-2)
Manual Reception (page 4-4)
FAX/TEL Auto Switch Reception (page 5-27)
FAX/Answering Machine Auto Switch Reception (page 5-29)
DRD Reception (Available for some countries.) (page 5-31)
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of
pages on the top of each page when the received fax is printed out. It is useful for confirming
the time of reception if the fax is from a different time zone.
Value: Off, On
Reception Date/Time (page 4-7)
2 in 1 Printing
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the
original at a time on one Letter or A4 size sheet of paper.
Value: Off, On
2 in 1 Print (page 4-7)
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value: Off, On
Batch Print (page 4-7)
Remote SW Dial
To start fax reception by operation from the connected telephone set, use the following operation.
Value: 00 - 99
Remote Switch Function (page 5-35)
Encryption RX
Turns on reception by encrypted communication.
Value: Off, On
If turned on, select the encryption key.
Encryption (page 5-23)
8-8
Fax Settings > Default fax settings
Item
Duplex Printing
Description
When received multiple pages of data are the same width, they can be printed out on both
sides of paper having the same width as the data.
Value: Off, On
Duplex Printing (page 4-7)
ECM RX
Set whether ECM RX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union)
that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and
other conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than
when [Off] is selected.
RX Start Speed
Change the RX Start Speed.
When communication conditions are bad, the fax may not be received correctly. In that case,
set a lower RX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
Transmission Restriction (page 8-10)
Select Key Set. (Select Key Settings)
If you register a function to the Left Select key or Right Select key, you can quickly set the function when using fax functions.
Item
Left
Description
You can register one of the following functions to each key.
Value: None, Original Size, Original Image, FAX Resolution, Orig.Orientation, Continuous
Scan, File Name Entry, JobFinish Notice, FAX Delayed TX, FAX Direct TX, FAX RX Polling,
FAX TX Report, Density, Duplex
Right
NOTE
[FAX TX Report] is displayed when [FAX TX Result] is set to [Specify Each Job].
Send Result Reports (page 7-4)
Dest. Entry(FAX)
Item
Dest. Entry(FAX)
Description
Select whether to permit direct entry of destination. When this option is set to [Prohibit],
you cannot enter the destination directly.
Value: Permit, Prohibit
NOTE
If [Prohibit] is set for new destination entry in [Send] in system menu, this option cannot be set.
8-9
Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in “Unknown Number Reception”.)
Unknown Number Reception (page 8-16)
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites
Send
Restrictions
•
Register Permitted FAX numbers or
Permitted ID numbers.*
Communication Establishing
Requirements
•
The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
•
The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
When the number was dialed
using the Address Book or
One Touch Key, the last 4
digits of the dialed number
match the last 4 digits of the
recipient’s Local FAX Number.
(Excludes manual
transmissions.)
•
The sender’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
Registering Permit ID No. (page 8-14)
•
Reception restriction settings are specified
in [Permit+Addr Book] in Reception
Restrictions.
The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
A fax number that matches the
last 4 digits of the sender’s
Local FAX Number is
registered in the Address Book
on this machine.
Registering Permit FAX No. (page 8-11)
Registering Permit ID No. (page 8-14)
•
Send restriction settings are specified in
[Permit+Addr Book] in Send Restrictions.
Setting Send Restriction (page 8-16)
Reception
Restrictions
•
Register the Local FAX Numbers or Local
FAX IDs of other parties.
•
Register Permitted FAX numbers or
Permitted ID numbers.**
Registering Permit FAX No. (page 8-11)
•
Setting Reception Restriction (page 8-16)
•
*
**
Register the Local FAX Numbers or Local
FAX IDs of other parties.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is
not rejected.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is
not rejected.
8-10
Fax Settings > Transmission Restriction
Reception Rejection
Requirements
Prerequisites
Reception
Rejection
•
Register Reject FAX numbers.*
Registering Reject FAX No. (page 8-13)
•
Reception restriction settings are specified
in [Reject List] in Reception Restrictions.
•
The sender’s Local FAX
Number is not registered.
•
The sender’s Local Fax
Number matches a Reject FAX
No. registered on the machine.
Setting Reception Restriction (page 8-16)
*
If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX
Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.
Registering Permit FAX No.
NOTE
Up to 25 Permit FAX numbers can be registered.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key
Add a permit fax number.
1 [Menu] > [▲] [▼] key > [Add FAX Number] > [OK] key
2 Use the numeric keys to enter a Permit FAX number.
NOTE
Up to 20 digits can be entered.
3 Select the [OK] key.
3
To register another permit fax number, repeat Steps 2-1 to 2-3.
8-11
Fax Settings > Transmission Restriction
Changing Permit FAX No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key
Changing.
1 Select the Permit FAX No. to be changed.
2 Select the [OK] key.
3 Use the numeric keys to reenter the Permit FAX number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit FAX No. (page 8-11)
4 Select the [OK] key.
Deleting Permit FAX No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key
Deleting.
1 Select the Permit FAX No. to be deleted.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
8-12
Fax Settings > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 25 Reject FAX numbers can be registered.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key
Add a Reject FAX No.
1 [Menu] > [▲] [▼] key > [Add FAX Number] > [OK] key
2 Use the numeric keys to enter a Reject FAX number.
NOTE
Up to 20 digits can be entered.
3 Select the [OK] key.
3
To register another Reject FAX No., repeat Steps 2-1 to 2-3.
Changing Reject FAX No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key
Changing.
1 Select the Reject FAX No. to be changed.
2 Select the [OK] key.
3 Use the numeric keys to reenter the Reject FAX number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Reject FAX No. (page 8-13)
4 Select the [OK] key.
8-13
Fax Settings > Transmission Restriction
Deleting Reject FAX No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key
Deleting.
1 Select the Reject FAX No. to be deleted.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
Registering Permit ID No.
NOTE
Up to 10 Permit ID numbers can be registered.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key
Add a Permit ID No.
1 [Menu] > [▲] [▼] key > [Add FAX ID] > [OK] key
2 Use the numeric keys to enter Permit ID No. (0000 to 9999).
3 Select the [OK] key.
3
To register another Permit ID No., repeat Steps 2-1 to 2-3.
8-14
Fax Settings > Transmission Restriction
Changing Permit ID No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key
Changing.
1 Select the Permit ID No. to be changed.
2 Select the [OK] key.
3 Use the numeric keys to reenter the Permit ID number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit ID No. (page 8-14)
4 Select the [OK] key.
Deleting Permit ID No.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key
Deleting.
1 Select the Permit ID No. to be deleted.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
8-15
Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [TX Restriction] > [OK] key
Configure the function.
To not use the sending restriction, select [Off] > [OK] key.
To restrict the other parties to which you send originals only to the ones registered in Permit
FAX No. and Permit ID No. as well as the ones registered in the Address Book, select
[Permit+Addr Book].
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in “Unknown Number Reception”.)
Unknown Number Reception (page 8-16)
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [RX Restriction] > [OK] key
Configure the function.
To not use the reception restriction
Select [Off] > [OK] key.
To restrict the other parties from which you receive originals only to the ones
registered in Permit FAX No. and Permit ID No. as well as the ones registered in the
Address Book
Select [Permit+Addr Book].
To block incoming faxes from senders registered in Reject FAX No.
Select [Reject List].
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction.
1
2
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [UnknownNumber RX] > [OK] key
Configure the function.
[Prohibit] or [Permit] > [OK] key
To receive faxes from the unknown number
Select [Permit].
To reject faxes from the unknown number
Select [Prohibit].
8-16
Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to fax printing, all other printing operations
are prohibited during the unusable time period, including printing of copy jobs and
printer jobs, and printing from USB memory.
Faxes and print jobs received during the unusable time period are printed after the
unusable time period ends, or when the unusable time period is temporarily canceled.
NOTE
If the login user name entry screen appears during operations, log in by referring to the
machine's Operation Guide for Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
1
2
Login User Name:
4000
Login Password:
4000
Display the screen.
[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >
[Timer Setting] > [OK] key > [▲] [▼] key > [Unusable Time] > [OK] key
Configure the function.
Set the unusable time
[▲] [▼] key > [On] > [OK] key
1 Set the hours and minutes of the start time.
NOTE
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
2 Select the [OK] key.
3 Set the hours and minutes of the end time.
NOTE
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
If the same time is set as the start time and end time, you cannot use all day.
4 Select the [OK] key.
8-17
Fax Settings > Unusable Time
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
1 Enter Unlock Code (0000 to 9999).
2 Select the [OK] key.
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and select
[Login].
8-18
Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password.
In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and
making communication reservation after entering Account ID.
Machine’s Operation Guide
It will be necessary to log in if user management or department management are enabled.
For the method for logging in, refer to the following:
Login/Logout (page 3-13)
Description of User Accounting
Item
Description
Registration of User
Register user access privileges, User ID and Password.
Enable/Disable User
accounting
Enable User accounting.
NOTE
Machine’s Operation Guide
Description of Job Accounting
Item
Description
Registration of Account
Register Account Name and Account ID. Up to 8 digits can be entered.
Enable/Disable job
accounting
Enable job accounting.
FAX send restriction
Restricts the number of fax sheets that can be sent. You can prohibit the
use of this sending function or cancel the sending restriction.
Counting of the number of
used sheets
You can reset the counting, referring to the number of fax sheets to be
sent and the time required for sending fax by all the accounts or by
account.
Print of Accounting
Report
You can print the printed and sent page numbers that have been counted
by all the accounts.
NOTE
Machine’s Operation Guide
Communication modes subject to job accounting
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC
8-19
Fax Settings > Account Management
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Output from Sub address Box
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC
When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when Account Name Used is ON, the Account Name is printed.
8-20
9
Troubleshooting
This chapter explains the following topics:
Indicators During Sending/Receiving Operation ................................................................................................ 9-2
Responding to an Attention Indicator Flashes ................................................................................................... 9-2
Precautions When Turning Power OFF ............................................................................................................. 9-3
Messages ........................................................................................................................................................... 9-4
Error Code List ................................................................................................................................................... 9-6
Troubleshooting ................................................................................................................................................. 9-9
Common inquiries ............................................................................................................................................. 9-11
9-1
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The [Processing] and [Memory] indicators show the fax transmission status.
•
The [Processing] indicator blinks during fax transmission and reception.
•
The [Memory] indicator blinks when source data is being stored in memory for memory transmission.
•
The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.
Responding to an Attention Indicator Flashes
If the [Attention] indicator flashes, check the message display. If the message is not indicated on the message display,
check the following.
Symptom
Cannot send fax.
Checkpoints
Corrective Actions
Reference
Page
Is the modular cord connected
correctly?
Connect the modular cord correctly.
—
Is Permitted FAX No. or
Permitted ID No. registered
correctly?
Check Permitted FAX No. and Permitted
ID No.
8-10
Has a communication error
occurred?
Check error codes in the TX/RX Result
Report and Activity Report. If the error
code starts with "U" or "E", perform the
corresponding procedure.
9-6
Is the destination FAX line busy?
Send again.
—
Does the destination FAX
machine respond?
Send again.
—
Is there an error other than
above?
Contact your Service Representative.
—
9-2
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is
turned off.
OFF
The confirmation message for power supply off is displayed.
It takes about 3 minutes for power off.
Show PowerOffMsg (page 8-6)
9-3
Troubleshooting > Messages
Messages
When an error occurs, the display may show one of the messages listed below. These will help you identify and correct
the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to the following:
Error Code List (page 9-6)
To print the sent/receipt result report, refer to the following:
Send Result Reports (page 7-4)
FAX RX Result Reports (page 7-6)
You may also check error codes using the activity report.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Message
Cannot use this function.
Checkpoint
Corrective Action
Reference
Page
―
This job is canceled because it is
restricted by User Authorization or Job
Accounting. Select the [OK] key.
―
Error occurred. Turn the power
switch off and on.
―
System error has occurred. Turn the main
power switch OFF and then ON.
―
FAX memory is full.
―
FAX cannot be performed any more due
to insufficient memory. The job is
canceled. Select the [OK] key.
―
Incorrect account ID. Job is
canceled.
—
The account ID was incorrect when
processing the job externally. The job is
canceled. Select the [OK] key.
—
Incorrect Login User Name or
Password. Job is canceled.
—
The login user name or password was
incorrect when processing the job
externally. The job is canceled. Select the
[OK] key.
—
Insufficient memory. Cannot
start the job.
—
Job cannot be started. Try again later.
—
Job Accounting restriction
exceeded. Job is canceled.
Is the acceptable printing count
restricted by Job Accounting
exceeded?
The printing count exceeded the
acceptable count restricted by Job
Accounting. Cannot print any more. This
job is canceled. Select the [OK] key.
―
Load paper in cassette #.
Is the indicated cassette out of
paper?
Load paper.
―
Is the indicated cassette out of
paper?
Load paper.
>> FAX Transmission
Load paper in cassette #.
↑↓ (Displayed alternately)
Set selected size
paper and press [OK].
Machine failure. Call service.
―
Select [Paper] to select the other paper
source.
Select [Paper] to select the other paper
source. Select the [OK] key to print on the
paper in the currently selected paper
source.
An error has occurred in the machine.
Make a note of the error code displayed
on the message display, and contact your
service representative.
9-4
―
―
Troubleshooting > Messages
Corrective Action
Reference
Page
Message
Checkpoint
Maximum number of scanned
pages. Job is canceled.
Is the acceptable scanning count
exceeded?
Cannot scan pages any more. Job is
canceled. Select the [OK] key.
—
Polling box limit exceeded.
Job is canceled.
Is [OK] displayed on the screen?
The specified box is full, and no further
storage is available; Job is canceled.
Select the [OK] key. Try to perform the job
again after printing or deleting data from
the box.
—
Scanner memory is full. Job is
canceled.
—
Scanning cannot be performed any more
due to insufficient memory. The job is
canceled. Select the [OK] key.
—
The phone receiver is
—
Put down the receiver.
—
off the hook. Hang Up.
9-5
Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code
Possible Cause/Action
Busy
Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
CANCELED
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
E00300
U00300
Paper depletion occurred at the recipient machine. Check with the recipient.
E00430 - E00462
U00430 - U00462
Reception was canceled because of mismatching of communication features with the sender machine
although the line connection was established.
E00601 - E00690
U00601 - U00690
Communication was stopped due to the machine failure. Send or receive again.
E00700
U00700
Communication was stopped due to failure on the part of the sender or recipient machine.
E00800 - E00811
U00800 - U00811
Page(s) not sent correctly. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E00900 - E00910
U00900 - U00910
Page(s) not received correctly. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01000 - E01097
U01000 - U01097
Communication error occurred during transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01100 - E01196
U01100 - U01196
Communication error occurred during reception. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
U01400
Failed to establish communication with the sender or recipient machine because dialing registered for
a tone line system was used in a pulse line system.
E01500
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
9-6
Troubleshooting > Error Code List
Error Code
E01600
Possible Cause/Action
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01700 - E01720
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01721
Communication error occurred during high-speed transmission. Designated transmission speed may
not be available for the recipient machine.
Reduce the transmission start speed and send again.
E01800 -E01820
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again or reduce the RX Start Speed in System Menu.
E01821
Communication error occurred during reception of high-speed transmission. Designated transmission
speed may not be available for this machine. Ask the sender to reduce the transmission speed and
send again or reduce the RX Start Speed in System Menu.
E03000
U03000
During polling reception, a fax could not be received because no originals were set in the other party’s
fax machine. Check with the other party.
E03200
U03200
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box contained no data. Check with the other party.
E03300
U03300
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our-brand model and transmission restrictions were found set by
the other party during polling reception. Communication was interrupted because the password was
incorrect.
2 The other party’s machine is an our-brand model and transmission restrictions were found set by
the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
E03400
U03400
Polling reception was interrupted because the Polling ID entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
E03500
U03500
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
E03600
U03600
The other party’s machine is an our-brand model and sub address bulletin board reception was
interrupted because the specified sub address password was incorrect. Check with the other party.
E03700
U03700
Sub address bulletin board reception was attempted but the other party’s machine either does not
have a sub address bulletin board communication function or there were no originals in any of the
originals transfer boxes (sub address boxes).
E04000
U04000
Specified sub address box is not registered in our brand recipient machine, or the sub address does
not match.
E04100
U04100
Recipient machine is not equipped with a sub address box function, or the sub address does not
match.
E04200
U04200
Encrypted transmission was canceled because the specified box is not registered.
E04300
U04300
Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted
communication function.
E04400
U04400
Encrypted transmission was canceled because the encryption key does not match.
9-7
Troubleshooting > Error Code List
Error Code
Possible Cause/Action
E04500
U04500
Encrypted reception was canceled because the encryption key does not match.
E05100
U05100
Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.
E05200
U05200
Reception was canceled because communication requirements are not met due to the reception
restriction set on this machine.
E05300
U05300
Reception was rejected by the recipient because communication requirements are not met due to the
reception restriction set on the recipient machine. Check with the recipient.
E14000
U14000
Reception to the Sub Address Box was stopped because there is no more free space in the memory of
this machine. Create free space by outputting the data stored in the memory, or cancel the reception to
the Sub Address Box.
E14100
U14100
Transmission to the Sub Address Box or sub address box on our-brand recipient machine was
stopped because there is no more free space in the memory of the recipient machine. Check with the
recipient.
E19000
U19000
Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
E19100
U19100
Transmission was stopped because there is no more free space in the memory of the recipient
machine. Check with the recipient.
E19300
U19300
Transmission was stopped due to a data error occurring during transmission. Send again.
9-8
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom
Cannot send document.
Checkpoint
Corrective Action
Reference
Page
Is the modular cord connected
correctly?
Connect the modular cord correctly.
—
Is Send error displayed?
Remedy the cause of error and send
again.
9-6
Is TX (transmission) restriction
activated?
Cancel the TX restriction.
8-10
Are you using an IP telephone
line?
You may be able to temporarily clear the
communication error by changing the
setting of [TX Start Speed] in
Transmission.
8-7
Cannot perform encrypted
communication.
Are the registrations correct both
at sender and recipient?
Double-check the registrations both at
sender and recipient.
5-23
Cannot use the remote
switching function.
Is a pulse line used?
Some phones may transmit tone signals
using buttons. Refer to the operation
manual of your phone set.
—
Is the remote switching number
correct?
Check the registration. (Default: 55)
8-8
No print output after reception.
Is memory forwarding activated?
Check the forwarding destination.
5-2
Cannot receive document.
Is the modular cord connected
correctly?
Connect the modular cord correctly.
—
Is Communication error
displayed?
Remedy the cause of error and ask the
sender to retry.
9-6
Is RX (reception) restriction
activated?
Cancel the RX restriction.
8-10
Are you using an IP telephone
line?
You may be able to temporarily clear the
communication error by changing the
setting of [RX Start Speed] in Reception.
8-9
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after the memory has free space,
or create free space in the memory.
—
Cannot perform sub address
transmission.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
—
Is the entered sub address or
sub address password identical
to the sub address or sub
address password registered in
the recipient fax machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
5-16
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient.
—
Is memory forwarding set to
[On]?
Check the memory forwarding setting.
5-2
Cannot perform memory
forwarding.
9-9
Troubleshooting > Troubleshooting
Symptom
Cannot perform memory
forwarding using a sub
address.
Checkpoint
Corrective Action
Reference
Page
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
—
Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
5-2
Cannot output from a Sub
Address Box.
Is the box password been set?
Enter the correct box password.
5-8
Cannot use polling reception.
Is polling transmission being
used correctly on the sending
machine?
Check with the sending machine.
—
Cannot use sub address
bulletin board communication.
Does the other party’s fax
machine have the same sort of
sub address bulletin board
communication function?
If the other party’s fax machine does not
have the same sort of sub address
bulletin board communication function, it
cannot receive faxes via a sub address
bulletin board. Check with the recipient.
—
Is the entered sub address or
sub address password correct?
If your entry is correct, check with the
recipient.
—
9-10
Troubleshooting > Common inquiries
Common inquiries
The following are the inquiries that are frequently received after this product has been purchased.
Question
Answer
1
I want to add a completion stamp when sending faxes.
This product does not have a function for completion
stamps.
2
I want to send and receive faxes in color.
Fax images are transmitted and received in black and
white.
9-11
10
Appendix
This chapter explains the following topics:
Character Entry Method ................................................................................................................................... 10-2
Using the Keys .......................................................................................................................................
Selecting Type of Characters .................................................................................................................
Characters That Can be Entered Using the Numeric Keys ...................................................................
Entering Symbols ...................................................................................................................................
Entering Characters ...............................................................................................................................
10-2
10-3
10-3
10-4
10-4
Specifications ................................................................................................................................................... 10-6
Menu Map ........................................................................................................................................................ 10-8
Received FAX Sizes and Paper Priority (Metric Model) ................................................................................. 10-12
Received FAX Sizes and Paper Priority (Inch Model) .................................................................................... 10-13
10-1
Appendix > Character Entry Method
Character Entry Method
This section explains how to enter characters.
Using the Keys
Use the following keys to enter characters.
1
7
3
6
5
4
Account Name:
2
ABC
Text
No.
Display/Key
Description
1
Message Display
Displays entered characters.
2
Cursor
Characters are entered at the position of the cursor.
3
Right Select key
Select to select the type of characters you want to enter. (When [Text] is displayed)
4
[OK] key
Select to finalize entry and return to the screen before the entry. To enter a symbol, select to confirm
the selected symbol.
5
[Clear] key
Select to delete characters.
6
Numeric keys
Select to enter characters and symbols.
7
Arrow keys
Select to select the entry position, or select a character from the character list.
10-2
Appendix > Character Entry Method
Selecting Type of Characters
To enter characters, the following three types are available:
Types
Description
ABC
To enter alphabets.
123
To enter numerals.
Symbols
To enter symbols.
In a character entry screen, select [Text] to select the type of characters you want to enter.
Account Name:
Account Name:
ABC
Text
123
Text
Symbols:
!"#$%&'()*+,-./:;<=>
?@[\]^_`{|}~€ƒ„…†‡^‰
<‘’“”•–—˜™>¡¢£¤¥¦§¨©ª
Text
Each time you select [Text], the character type switches as follows: [ABC], [123], [Symbols], [ABC] ...
Characters That Can be Entered Using the Numeric Keys
The following table lists the characters that can be entered using the numeric keys.
Keys
Characters (Each press of a key changes the character in the order from left to right.)
.
@
-
_
/
:
~
1
(Repeats from the first character on the left)
B
C
2
(Repeats from the first character on the left)
F
3
(Repeats from the first character on the left)
I
4
(Repeats from the first character on the left)
L
5
(Repeats from the first character on the left)
O
6
(Repeats from the first character on the left)
Q
R
V
8
1 (During number entry)
a
b
c
A
2 (During number entry)
d
e
f
D
E
3 (During number entry)
g
h
i
G
H
4 (During number entry)
j
k
l
J
K
5 (During number entry)
m
n
o
M
N
6 (During number entry)
p
q
r
s
P
S
7
(Repeats from the first character on the left)
7 (During number entry)
t
u
v
T
U
(Repeats from the first character on the left)
8 (During number entry)
10-3
Appendix > Character Entry Method
Keys
Characters (Each press of a key changes the character in the order from left to right.)
w
x
y
z
W
X
Y
Z
9
!
?
(space)
(Repeats from the first character on the left)
9 (During number entry)
.
,
-
_
'
0
(Repeats from the first character on the left)
0 (During number entry)
Select to change the character in the cursor position between upper case and lower case.
"*" or "." (During number entry)
!
"
#
$
%
&
'
(
)
*
+
,
-
.
/
<
=
>
?
@
[
\
]
^
_
`
{
|
}
~
# (During number entry)
*
Depending on the functions, there are symbols that cannot be entered.
:
;
Displays the
symbol list. For
details, refer to the
following:
Entering
Symbols (page
10-4)
Entering Symbols
Symbols can be entered.
1 Select the [#] key. Displays the symbol list.
Symbols:
!"#$%&'()*+,-./:;<=>
?@[\]^_`{|}~€ƒ„…†‡^‰
<‘’“”•–—˜™>¡¢£¤¥¦§¨©ª
Text
2 Select the [▲], [▼], [►] or [◄] key to move the cursor and select the symbol to be entered.
Symbols:
!"#$%&'()*+,-./:;<=>
?@[\]^_`{|}~€ƒ„…†‡^‰
<‘’“”•–—˜™>¡¢£¤¥¦§¨©ª
Text
3 Select the [OK] key. The selected symbol is entered.
Account Name:
R&
ABC
Text
Entering Characters
Follow the steps shown below to enter "R&D" for example.
1 Select the [7] key three times. [r] is entered.
Account Name:
r
ABC
Text
10-4
Appendix > Character Entry Method
2 Select the [*/.] key. [r] changes to [R].
Account Name:
R
ABC
Text
3 Select the [►] key. The cursor moves to the right.
Account Name:
R
ABC
Text
4 Select the [#] key. Displays the symbol list.
Symbols:
!"#$%&'()*+,-./:;<=>
?@[\]^_`{|}~€ƒ„…†‡^‰
<‘’“”•–—˜™>¡¢£¤¥¦§¨©ª
Text
5 Select the [▲] or [▼] key to move the cursor and select [&].
Symbols:
!"#$%&'()*+,-./:;<=>
?@[\]^_`{|}~€ƒ„…†‡^‰
<‘’“”•–—˜™>¡¢£¤¥¦§¨©ª
Text
6 Select the [OK] key. [&] is entered.
Account Name:
R&
ABC
Text
7 Select the [3] key four times. [D] is entered.
Account Name:
R&D
ABC
Text
8 Select the [►] key.
Account Name:
R&D
ABC
Text
10-5
Appendix > Specifications
Specifications
IMPORTANT
Specifications are subject to change without notice.
FAX function
Item
Description
Compatibility
G3
Communication Line
Subscriber telephone line
Transmission Time
Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart)
Transmission Speed
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps
Coding Scheme
JBIG/MMR/MR/MH
Error Correction
ECM
Original Size
Max. width: 8 1/2"/216 mm, Max. length: 14 1/32"/356 mm
Automatic Document Feed
Max. 50 sheets (with document processor)
Resolution
Scan:
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
Print: 600 dpi
Gradations
256 shades (Error diffusion)
One Touch Key
22 keys
Multi-Station Transmission
Max. 100 destinations
Substitute Memory Reception
256 sheets or more (when using ITU-T A4 #1)
Image Memory Capacity
3.5 MB (standard)(For fax transmission and reception)
Report Output
Send result report, FAX RX result report, Activity report, Status page
10-6
Appendix > Specifications
Network FAX functions
Item
Description
Hardware
IBM PC-AT compatible computer
Interface
10BASE-T, 100BASE-TX, 1000BASE-T, Wireless LAN support
Operating system
Windows XP, Windows Server 2003, Windows Vista, Windows 7,
Windows 8, Windows 8.1, Windows 10, Windows Server 2008/R2,
Windows Server 2012/R2
Transmission Resolution
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
Document Size
Letter, Legal, Statement, A4, A5, Folio, B5(JIS)
FAX Delayed Transmit
Based on settings in the Network FAX Driver (setting is possible to any
1 minute increment within the subsequent 24 hour period)
Transmit and Print
Fax transmission and print out at the machine is available
Broadcast Transmission
Max. 100 destinations
Job Accounting
Requires the input of a Login User Name and Password in the Network
FAX Driver when User Login, is turn ON in the fax machine.
Requires the input of an Account ID in the Network FAX Driver when Job
Accounting, is turned ON in the fax machine.
Cover Page
A format can be selected using the Network FAX Driver or a template can
be created.
10-7
Appendix > Menu Map
Menu Map
Address Book (page 3-9)
Redial (page 3-3)
Checking and Editing Destinations (page 3-4)
Manual Send (page 3-22)
Manual Reception (page 4-4)
One Touch Key (page 3-10)
Program (page 3-27)
Original Size (page 3-16)
Original Image (page 3-16)
FAX Resolution (page 3-16)
Orig.Orientation (page 3-17)
Continuous Scan (page 3-17)
File Name Entry (page 3-17)
JobFinish Notice (page 3-18)
FAX Delayed TX (page 3-19)
FAX Direct TX (page 3-20)
FAX RX Polling (page 5-17)
FAX TX Report (page 3-21)
Density (page 3-21)
Duplex (page 3-21)
10-8
Appendix > Menu Map
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scheduled Job (page 3-19)
Print Job Log (page 7-3)
Send Job Log (page 7-3)
Store Job Log (refer to the machine’s Operation Guide)
FAX Job Log
Outgoing FAX Log (page 7-3)
Incoming FAX Log (page 7-3)
Outgoing FAX Rpt (page 7-7)
Incoming FAX Rpt (page 7-7)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
FAX
Line Off (page 3-6, page 4-3)
Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
USB Memory (refer to the machine’s Operation Guide)
USB Keyboard (refer to the machine’s Operation Guide)
Network (refer to the machine’s Operation Guide)
Wi-Fi (refer to the machine’s Operation Guide)
Report (page 8-4)
Report Print (page 8-4)
Menu Map (refer to the machine’s Operation Guide)
Status Page (page 7-8)
Font List (refer to the machine’s Operation Guide)
Admin Rpt Set. (page 77)
Result Rpt Set.
Outgoing FAX Rpt (page 7-7)
Incoming FAX Rpt (page 7-7)
Send Result (page 7-4)
FAX RX Result (page 7-6)
JobFinish Notice (page 8-4)
Job Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
System/Network (refer to the machine’s Operation Guide)
User /Job Account (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
10-9
Appendix > Menu Map
Common Settings
Language (refer to the machine’s Operation Guide)
Default Screen (refer to the machine’s Operation Guide)
Sound (page 8-5)
Buzzer (page 8-5)
FAX Speaker (page 8-5)
FAX Monitor (page 8-5)
Display Bright. (refer to the machine’s Operation Guide)
Orig./Paper Set. (refer to the machine’s Operation Guide)
Preset Limit (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Date Setting (page 2-7)
Timer Setting
Unusable Time (page 8-17)
Function Default
FAX Resolution (page 8-6)
Con.scan-FAX (page 8-6)
Login Operation (refer to the machine’s Operation Guide)
RAM Disk Mode (refer to the machine’s Operation Guide)
Format SD Card (refer to the machine’s Operation Guide)
Optional Memory (refer to the machine’s Operation Guide)
Disp. Status Log (refer to the machine’s Operation Guide)
USB KeyboardType (refer to the machine’s Operation Guide)
Low Toner Alert (refer to the machine’s Operation Guide)
Show PowerOffMsg (refer to the machine’s Operation Guide)
EnergySaver Set. (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
10-10
Appendix > Menu Map
FAX (page 8-6)
TX/RX Common
Encryption Key (page 5-23)
Transmission
(page 8-7)
TTI (page 2-8)
Local FAX Name (page 2-8)
Account Name Use (page 8-7)
Local FAX ID (page 2-9)
Local FAX Number (page 2-9)
FAX Dialing Mode (page 2-10)
Retry Times (page 8-7)
ECM TX (page 2-10)
TX Start Speed (page 2-10)
Reception (page 8-8)
FAX Media Type (page 8-8)
Rings(Normal) (page 8-8)
Rings(TAD) (page 8-8)
Rings(FAX/TEL) (page 8-8)
Forword Settings (page 5-2)
RX Setting (page 8-8)
RX Date/Time (page 8-8)
2 in 1 Printing (page 8-8)
Batch Print (page 8-8)
Remote SW Dial (page 8-8)
Encryption RX (page 5-23)
Duplex Printing (page 8-9)
ECM RX (page 8-9)
RX Start Speed (page 8-9)
TX/RX Restrict. (page 8-10)
Select Key Set. (page 8-9)
Dest. Entry(FAX) (page 8-9)
Document Box
Sub Address Box (page 5-8)
Job Box (refer to the machine’s Operation Guide)
Polling Box (page 5-17)
Select Key Set. (refer to the machine’s Operation Guide)
Application (refer to the machine’s Operation Guide)
Edit Destination
Address Book (page 2-12)
Print List (page 2-16)
Address Book Defaults (refer to the machine’s Operation Guide)
Adjust/Maint. (refer to the machine’s Operation Guide)
10-11
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Received FAX Size
A5
A4
Folio
A4 Long Originals*
Folio Long Originals**
1
A5
A4
Folio
A4
Folio
2
A5-R***
Folio
A4
A4****
3
A4
B5***,*****
A4
A4
4
Folio
5
B5***
Paper Size
Priority
*
**
***
****
A4 Long Originals: Originals longer than A4 in the direction of the paper feed.
Folio Long Originals: Originals longer than Folio in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as
the Folio size is empty.
***** Images shorter than the A4 vertical length (297 mm) are received and then reduced and printed on B5 paper (horizontal width
182 mm).
: indicates print output on 2 sheets.
NOTE
When a paper type is selected in [FAX Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [All Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source
is not suitable for fax printouts.
10-12
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Received FAX Size
Statement
Letter
Legal
Letter Long Originals*
Legal Long
Originals**
1
Statement
Letter
Legal
Letter
Legal
2
Statement-R***
Legal
Letter
Letter****
3
Letter
Letter
Letter
4
Legal
Paper Size
Priority
*
**
***
****
Letter Long Originals: Originals longer than Letter in the direction of the paper feed.
Legal Long Originals: Originals longer than Legal in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette set as
the Legal size is empty.
: indicates print output on 2 sheets.
NOTE
When a paper type is selected in [FAX Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [All Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source
is not suitable for fax printouts.
10-13
Index
Numerics
2 in 1 Print 4-7, 8-8
A
Account Management 8-19
Account Name Use 8-7
Address Book 2-12, 3-9
Adding a contact 2-12
Adding a Group 2-14
Change/Deletion 2-15
Printing Address List 2-16
Search 3-9
Select a Destination 3-9
B
Batch Print 4-7, 8-8
Batch Transmission Function 3-19
Broadcast Transmission 3-11
C
Cancel
Cancelling Delayed Transmission 3-20
Cancelling Direct Transmission 3-20
Cancelling Polling Transmissions 5-18
Cancelling Transmission (Disconnection of
Communication) 3-6
Cannot perform sub address transmission 9-9
Cannot receive document 9-9
Cannot send document 9-9
Cassette
Paper Size and Media Type 8-5
Chain Dial 3-25
Character Entry Method 10-2
Checking Transmission Results
and Registration Status 7-2
Common inquiries 9-11
Confirmation Screen of Destinations 7-11
Continuous Scan 3-17
D
Date 2-7
Default fax settings 8-2
Delayed Transmission
Immediate Transmission 3-20
Density 3-21
Direct Transmission
Cancel 3-20
Document Processor 2-3
DRD Reception 5-31
Duplex 3-21
Duplex Printing 4-7, 8-9
E
ECM RX 8-9
ECM TX 8-7
E-mail Notice
Job Finish Notice 3-18
Reporting FAX Receipt Result 7-9
Encryption Communication 5-23
Changing Registration Contents of
Encryption Key 5-24
Deleting Registration Contents of
Encryption Key 5-25
Encryption Box No. 5-23
Encryption Key 5-24
Encryption Key No. 5-23
Registering an Encryption Key 5-24
Setting the Encrypted Reception 5-26
Using the Encrypted Transmission 5-25
Encryption RX 8-8
Error Code List 9-6
F
FAX/Answering Machine Auto Switch Reception 5-29
FAX/TEL Auto Switch Reception 5-27
FAX Automatic Reception 4-2, 8-8
FAX Box Function
How to Change 5-10
How to Delete 5-11
FAX Delayed Transmission 3-19
Immediate Transmission 3-20
FAX Direct Transmission 3-20
Cancel 3-20
FAX Driver
Basic Transmission 6-8
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
FAX Job History 7-3
Job Log Screen 7-3
FAX Media Type 4-6
FAX Resolution 3-16
FAX TX Report 3-21
File Name Entry 3-17
Forward Settings 5-2, 8-8
Embedded Web Server RX 5-7
Type of Forwarding Destination 5-2
I
Indicators 9-2
Interrupt Send 3-24
J
Job Accounting 8-19
Communication Form Subject to
Job Accounting 8-19
Contents 8-19
Limit 8-20
Login 3-14
Index-1
L
P
Local FAX ID 8-7
Local FAX Name 8-7
Local FAX Number 8-7
Login 3-13
Paper
Cassette 8-5
Multi Purpose Tray 8-5
Part Names and Functions 2-2
PBX Setting 2-11
Permit Fax No.
Change 8-12
Change/Deletion 8-12
Registration 8-11
Permit ID No.
Change 8-15
Deletion 8-15
Registration 8-14
Polling Communication 5-17
Checking 5-22
Deleting Originals in a Polling Box 5-22
Polling Reception 5-19
Polling Transmission 5-17
Printing from a Polling Box 5-21
Sub Address Bulletin Board Communication 5-19
Precautions When Turning Power OFF 9-3
M
Machine (Names) 2-2
Manual Reception 4-4, 5-34
Manual Send 3-22, 5-33
Media Type for Print Output 4-6, 8-8
Memory Reception 4-3
Memory Transmission 3-2
Menu Map 10-8
Messages 9-4
Methods For Entering the Destination 3-7
MP Tray Settings 8-5
Multi Purpose Tray
Paper Size and Media Type 8-5
N
Network FAX
Basic Transmission 6-8
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
No Print Output 9-9
O
One Touch Key 2-17
Adding a Destination 2-17
Change/Delete 2-18
Select Destination 3-10
Operation Panel 2-4
Original Binding 3-21
Original Image 3-16
Original Orientation 3-17
Original Size 3-16
R
Received FAX Sizes and Paper Priority 10-12, 10-13
Receiving Mode 4-2, 8-8
Reception Date/Time 4-7, 8-8
Redial 3-3
Changing Retry Times 8-7
Reject Fax No.
Change 8-13
Deletion 8-14
Registration 8-13
Remote Switch Function 5-35, 8-8
How to Register 8-8
How to Use 5-35
Report
Activity Report 7-7
FAX RX Result Reports 7-6
Printing a FAX Box List 5-15
Recipient Format 7-9
Report for Job Canceled before Sending 7-5
Send Result Reports 7-4
Sub Address Box List 5-15
Rings
Answering Machine 8-8
FAX/TEL 8-8
Normal 8-8
RX Date/Time 4-7
RX Start Speed 8-9
Index-2
S
Selection of Transmit Terminal Identification (TTI) 8-7
Send Status 3-5
Sound
FAX Monitor 8-5
FAX Speaker 8-5
Job Finish 8-5
Specifications 10-6
Standby Transmission 3-23
Sub Address Box Function 5-8
Checking 5-13
Deleting Originals after Printing from a
Sub Address Box 5-13
Deleting Originals from a Sub Address Box 5-14
How to Delete 5-11
How to Register 5-9
Printing Originals from Sub Address Box 5-12
Sub Address Box List 5-15
Sub Address Bulletin Board Reception 5-19
Sub Address Communication 5-8
Sub Address 5-8
Sub Address Password 5-8
Sub Address Transmission 5-16
T
Telephone Line 8-7
Time 2-7
Transmission Restriction 8-10
Communication Establishing Requirements 8-10
Permit FAX No. 8-11
Permit ID No. 8-14
Prerequisites 8-10
Reception Rejection Requirements 8-11
Reception Restriction Setting 8-16
Reject FAX No. 8-13
Send Restriction Setting 8-16
Unknown Number Reception 8-16
Troubleshooting 9-9
TX Start Speed 8-7
U
Unusable Time 8-17
User Accounting 8-19
Contents 8-19
Login 3-13
User Login Administration
Login 3-13
Using Programs 3-27
Index-3
First edition 2016.6
2S4GEEN500
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