DocuCentre 1085/1055 User Guide

DocuCentre 1085/1055
User Guide
Microsoft, Windows, Windows NT, Windows Server, and Windows Vista are trademarks or
registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare and NDS are registered trademarks of Novell, Inc. in the United States. and other
countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, Mac OS, and TrueType are registered trademarks of Apple Computer, Inc.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
PCL is a registered trademark of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox
Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks
of Xerox Corporation or Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents
1
Before Using the Machine ...................................................................11
Preface ...................................................................................................11
Related Information Sources..................................................................12
Using This Guide....................................................................................12
Organization ......................................................................................12
Conventions ...........................................................................................13
Safety Notes...........................................................................................15
Electrical Safety .................................................................................16
Machine Installation ...........................................................................17
Operational Safety .............................................................................19
Consumable.......................................................................................21
Location of warning and caution labels..............................................23
Regulation ..............................................................................................24
Radio Frequency Emissions (Class B) ..............................................24
Product Safety Certification (CB).......................................................24
Environment ...........................................................................................24
About License.........................................................................................25
Legal Notice ...........................................................................................27
2
Product Overview.................................................................................29
Identifying the Machine Components .....................................................29
System controls......................................................................................31
Character Input.......................................................................................33
How to Input Characters ....................................................................33
Power On/Off..........................................................................................34
Powering On ......................................................................................34
Powering Off ......................................................................................35
Ground Fault Interrupter (GFI) ...............................................................35
Power Saver Modes ...............................................................................35
Changing the Default Time Settings.......................................................36
Modes.....................................................................................................37
Copy ..................................................................................................38
Fax.....................................................................................................38
E-mail.................................................................................................39
Log In/Out ..........................................................................................39
3
Job Status..........................................................................................39
Machine Status..................................................................................41
Auditron Access Screen.........................................................................47
3
Copy ......................................................................................................49
Copying Procedure ................................................................................49
1. Load the Documents .....................................................................49
2. Select the Features .......................................................................52
3. Enter the Quantity..........................................................................52
4. Start the Copy Job.........................................................................53
5. Confirm the Copy Job in the Job Status ........................................53
Stop the Copy Job .............................................................................54
Copying Features...................................................................................54
Paper Supply .....................................................................................55
Reduce/Enlarge.................................................................................56
Lighten/Darken ..................................................................................57
Original Type .....................................................................................57
Multiple-Up ........................................................................................58
2 Sided ..............................................................................................58
Output................................................................................................ 60
Mixed Size Originals..........................................................................61
4
Fax .........................................................................................................63
Fax Procedure........................................................................................63
1. Load the Documents .....................................................................63
2. Select the Features .......................................................................64
3. Specify the Destination..................................................................65
4. Start the Fax Job ........................................................................... 66
5. Confirm the Fax Job in the Job Status ..........................................66
Stop the Fax Job ...............................................................................67
Specifying Destinations..........................................................................67
Address Enter/Next ........................................................................... 68
Address Book ....................................................................................68
Speed Dial .........................................................................................69
One Touch Dial..................................................................................70
Relay Broadcast ................................................................................70
Fax Features ..........................................................................................71
Resolution..........................................................................................72
Lighten/Darken ..................................................................................73
Scan Size ..........................................................................................73
4
Table of Contents
Reduce/Enlarge .................................................................................74
Send Header......................................................................................74
Transmission Report..........................................................................75
F Code ...............................................................................................75
Overseas Communication .................................................................77
Delayed Start .....................................................................................77
Multiple-Up.........................................................................................78
Priority Send ......................................................................................78
Recipient Print Sets ...........................................................................78
Direct Send ........................................................................................79
2 Sided Originals ...............................................................................79
Stamp ................................................................................................80
Polling ................................................................................................80
Bulletin Board ....................................................................................82
Mailbox ..............................................................................................83
Chain Dialing .....................................................................................84
On-Hook ............................................................................................84
5
E-mail.....................................................................................................87
E-mail Procedure....................................................................................87
1. Load the Documents......................................................................87
2. Select the Features........................................................................89
3. Specify the Destination ..................................................................89
4. Start the E-mail Job .......................................................................90
5. Confirm the E-mail Job in the Job Status ......................................90
Stop the E-mail Job ...........................................................................91
Specifying Destinations ..........................................................................92
E-mail Address ..................................................................................92
Address Book ....................................................................................93
Speed Dial .........................................................................................94
One Touch Dial..................................................................................94
E-mail Features ......................................................................................95
Resolution..........................................................................................95
Lighten/Darken ..................................................................................96
Scan Size...........................................................................................96
Reduce/Enlarge .................................................................................97
File Format.........................................................................................97
Transmission Report..........................................................................98
2 Sided Originals ...............................................................................98
Sender ...............................................................................................99
5
6
Print .....................................................................................................101
Print Driver Features ............................................................................101
7
CentreWare Internet Services ...........................................................103
Target Computers............................................................................103
Accessing CentreWare Internet Services........................................104
Standard Features - CentreWare Internet Services.............................104
Interface Options .............................................................................104
Jobs......................................................................................................105
Job List ............................................................................................105
Job History List ................................................................................106
Status ...................................................................................................107
General............................................................................................107
Trays................................................................................................107
Consumables...................................................................................108
Properties.............................................................................................108
Properties Features ......................................................................... 109
Maintenance.........................................................................................121
Support.................................................................................................121
8
Paper and Other Media ......................................................................123
Loading Paper......................................................................................123
Preparing Paper for Loading ...........................................................123
Loading Paper into the Paper Trays................................................123
Tray 5 (Bypass Tray) .......................................................................125
Auto Tray Switching......................................................................... 126
Storing and Handling Paper .................................................................127
Supported Paper Sizes and Types ......................................................127
Supported Paper Sizes....................................................................127
Supported Paper Types...................................................................129
9
Setups .................................................................................................131
Setups Procedure ................................................................................131
System Settings ...................................................................................132
Change Password................................................................................132
Common Settings.................................................................................133
Screen Default.................................................................................133
Timer Settings .................................................................................133
Audio Tones .................................................................................... 134
6
Table of Contents
Notification Tone..............................................................................135
Auto Repeat.....................................................................................136
Offset Stacking ................................................................................136
Auditron Administration ........................................................................136
Copy Settings .......................................................................................138
Original Type ...................................................................................138
Lighten/Darken ................................................................................139
Paper Supply ...................................................................................139
Reduce/Enlarge ...............................................................................139
2 Sided ............................................................................................140
Output ..............................................................................................140
Paper Type ......................................................................................141
Auto Tray Switch..............................................................................141
Image Rotation ................................................................................141
Tray Priority .....................................................................................141
Customize Screens..........................................................................141
Print Settings ........................................................................................142
Network/Port ....................................................................................142
System Settings...............................................................................147
Printer Settings ................................................................................149
Allocate Memory ..............................................................................150
Initialize/Delete Data........................................................................151
Report/List .......................................................................................152
Software Option ...............................................................................152
Fax Settings .........................................................................................152
Date/Time ........................................................................................153
Daylight Savings ..............................................................................153
Fax Send Settings ...........................................................................154
Receive Settings..............................................................................156
F Code .............................................................................................158
Local Terminal Information ..............................................................159
Direct Send ......................................................................................160
Fax Receiving Mode ........................................................................160
Report Settings ................................................................................161
Customize Screens..........................................................................162
E-mail Settings .....................................................................................162
Resolution........................................................................................162
Lighten/Darken ................................................................................163
Reduce/Enlarge ...............................................................................163
7
Scan Size ........................................................................................164
File Format ......................................................................................164
Transmission Report .......................................................................165
Customize Screens ......................................................................... 165
Screen Contrast ...................................................................................165
Create/Delete .......................................................................................166
Speed Dial .......................................................................................166
Fax Program.................................................................................... 168
Bulletin Board ..................................................................................169
Mailbox ............................................................................................170
10 Maintenance .......................................................................................173
Cleaning the Machine ..........................................................................173
The Document Glass and Document Feeder Glass........................173
The Control Panel and Screen ........................................................173
The Document Feeder and Output Trays........................................174
About Consumables/Maintenance Parts..............................................174
Handling Consumables/Maintenance Parts ....................................175
Replacing the Drum Cartridge..............................................................175
Removing the Old Drum Cartridge ..................................................176
Inserting the New Drum Cartridge ...................................................177
Replacing the Toner Cartridge .............................................................178
Removing the Old Toner Cartridge..................................................179
Inserting the New Toner Cartridge ..................................................179
Replacing the Stamp Cartridge ............................................................180
Removing the Old Stamp Cartridge.................................................180
Inserting the new Stamp Cartridge ..................................................181
11 Problem Solving.................................................................................183
Fault Clearance Procedure ..................................................................183
Paper Jams ..........................................................................................184
Paper Jams in Cover A....................................................................185
Paper Jams in Cover B....................................................................187
Paper Jams in Cover C ...................................................................187
Paper Jams in Cover D ...................................................................188
Paper Jams in Exit...........................................................................188
Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional).................... 189
Paper Jams in Tray 5 (Bypass Tray) ...............................................189
Document Jams ...................................................................................190
8
Table of Contents
Paper Jams in the Document Feeder Cover ...................................190
Paper Jams in the Document Exit ...................................................191
Troubleshooting Tables........................................................................193
Fault Codes ..........................................................................................198
Output Quality ......................................................................................207
12 Appendix .............................................................................................209
Specifications .......................................................................................209
Document Size Detection Table...........................................................214
When Using the Copy Feature ........................................................214
When Using the Fax Feature...........................................................216
When Using the E-mail Feature.......................................................219
Possible Combination of Features .......................................................221
Concurrency Matrix ..............................................................................223
Optional Accessories............................................................................225
Cautions and Limitations ......................................................................226
Paper Selection for Fax Reception.......................................................229
13 Glossary ..............................................................................................231
Terms Defined......................................................................................231
14 Index ....................................................................................................239
9
10
1 Before Using the Machine
Preface
Thank you for selecting the Fuji Xerox DocuCentre 1085/1055 Series.
This guide provides all the necessary copy/print/e-mail/fax operating procedures,
maintenance information like how to clear paper jams, daily care, setting various items,
and precautions.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After
reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS 3260)]. The
equipment is manufactured under an ISO 9001 Quality System. The equipment is also
certified in compliance with applicable standards by various national bodies.
NOTE: Machines intended for use in South Korea and Taiwan have been certified separately
in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the connection of
external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
11
1 Before Using the Machine
Related Information Sources
The following additional sources of information are available for the machine.
• Quick Reference Guide
• Network Administrator Guide
• The On-line Help systems (Print Drivers and Utilities contained in the CD-ROM of
the Driver CD Kit)
• The Documentation contained in the CD-ROM of the Driver CD Kit
NOTE: Please note that the screens shown in this guide apply to a fully configured
machine and therefore may not exactly represent the configuration being used.
Using This Guide
This section describes the organization of this guide.
This guide was produced for users who operate the DocuCentre 1085/1055 Series on
a regular basis. When reading this guide, refer to the chapter most relevant to the
operation you are performing.
Organization
This guide consists of the following chapters.
Chapter 1 Before Using the Machine
Explains how to use this guide, safety information, and legal notices.
Chapter 2 Product Overview
Describes machine components and how to perform basic operations, such as
switching on and off, using the control panel, and setting power saver modes.
Chapter 3 Copy
Explains how to use the copy features.
Chapter 4 Fax
Describes the fax features.
Chapter 5 E-mail
Describes the e-mail features.
Chapter 6 Print
Describes the print features.
12
Conventions
Chapter 7 CentreWare Internet Services
Explains how to use CentreWare Internet Services.
Chapter 8 Paper and Other Media
Describes the sizes and types of paper that can be used with the machine, precautions
when handling paper, and how to load paper in the machine.
Chapter 9 Setups
Explains how to set machine settings.
Chapter 10 Maintenance
Explains how to replace consumables and clean the machine.
Chapter 11 Problem Solving
Explains how to troubleshoot machine problems.
Chapter 12 Appendix
Lists the main specifications of the machine, and the optional components available for
the machine.
Chapter 13 Glossary
Explains the terms used in this guide.
Conventions
This section describes the conventions used throughout this User Guide. In this guide,
you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• DocuCentre 1055/1085 Series is synonymous with the machine.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
13
1 Before Using the Machine
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a computer.
For example:
• Select [Common Settings] on the [System Settings] screen.
• Select [Confirm].
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the <Machine Status> button to display the [Machine Status] screen.
• Press the <C> button on the control panel to clear the suspended job.
Italic Typeface
The Italic Typeface is used to indicate references to other sections, chapters.
For example:
• For information on cleaning the document glass, refer to the Maintenance chapter
on page 173.
• Paper Supply – page 55.
Notes
Notes are statements that provide additional information.
For example:
NOTE: If the document feeder is not fitted to the machine, this feature is not available.
14
Safety Notes
Safety Notes
Before using this product, read "Safety Notes"carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or
connection to external devices may not be covered by the product warranty.
Contact your local Fuji Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Caution
Flammable Explodable
Electric
shock
Heated
surface
Moving
object
Pinched
fingers
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited
No fire
Do not
touch
Do not use
Do not
in bathroom tear down
Keep away Never touch
from wet with wet hand
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions
Unplug
Ground/
Earth
15
1 Before Using the Machine
Electrical Safety
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING
Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits only
into an earthed electrical outlet. If the plug doesn't fit to the outlet, contact an electrician
to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug
to connect the product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.
Do not place an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
16
Safety Notes
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
Switch off and unplug the product when it is not used over weekends or long
holidays. It may cause deterioration of insulations and eventually electric
shock or a fire accident.
Once a month, switch off this product and check if
- the power cord is plugged firmly into an electrical outlet;
- the plug is not excessively heated, rusted or bent;
- the plug and electrical outlet are free of dust; and
- the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
- Near radiators or any other heat sources
- Near volatile flammable materials such as curtains
- In the hot, humid, dusty or poorly ventilated environment
- In the place receiving direct sunlight
- Near cookers or humidifiers
Locate this product on the level and sturdy surface that can withstand a weight
of 80.9 Kg. Otherwise, if tilted, the product may fall over and cause injuries.
17
1 Before Using the Machine
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation.
75
520
1055
580
539.8
1319.8
200
460
(mm)
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
10°10°
10°
10°
Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.
To keep this product in a good performance and condition, always use it in the
following environment:
- Temperature: 10 - 32 °C
- Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
18
Safety Notes
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
- The product emits smoke or its surface is unusually hot.
- The product emits unusual noise or odor.
- The power cord is cracked or worn down.
- A circuit breaker, fuse or any other safety device is activated.
- Any liquid is spilled into the product.
- The product is soaked in water.
- Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
- Liquid container such as flower vases or coffee cups
- Metal parts such as staples or clips
- Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as carbonic paper or coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
19
1 Before Using the Machine
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded in this product. If current leakage
occurs, the ground fault interrupter automatically cuts off power circuit to
prevent electric shock and a fire accident. The ground fault interrupter is
normally ON. Check once a month if the ground fault interrupter works properly
in accordance with the following procedures:
(1) Turn off the power of the product.
(2) Push the RESET button of the ground fault interrupter and make sure the
button is kept retracted even after the pushing force is released.
(3) Push the TEST button lightly with sharp edges such as pen tip and make
sure that the RESET button returns to the projected position.
This is the end of the check procedure.
(4) Push the RESET button again and make sure the button is kept retracted.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.
20
Safety Notes
Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure safety and comfort of the office
environment.
Consumable
Store all consumables in accordance with the instructions given on its package
or container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN
INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE
INSTRUCTIONS.
Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
When replacing the drum and toner cartridges, be careful not to spill the toner.
In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as
well as inhalation.
21
1 Before Using the Machine
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
22
Safety Notes
Location of warning and caution labels
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with the "High
Temperature" or "High Voltage" marks on.
23
1 Before Using the Machine
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radio communications Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This product generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause harmful
interference to radio or television reception, which can be determined by turning this
product off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between this product and the receiver.
• Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji Xerox may
void the user’s authority to operate this product.
Product Safety Certification (CB)
This product has been tested and found to comply with IEC60950-1:ed.1 and certified
by NEMKO.
NEMKO : IEC60950-1:ed. 1
Environment
• This product consumes 1 W or less power even with switch off. To avoid (or save)
the power consumption, unplug this product from an electrical outlet after use.
• Emissions of dust, ozone and styrene from this product have been tested and found
to comply with the Eco Mark criteria on chemical emission for copiers. According to
the test procedures defined by German Blue Angel RAL-UZ62: 2002, the test was
performed under the condition of monochrome copying, using the toner type
DocuCentre 1085/1055 that is recommended for this product.
• For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges to make recycle parts, recycle materials or energy
recovery.
• Proper disposal is required for drum and toner cartridges no longer needed. Do not
open drum and toner cartridge containers. Return them to your local Fuji Xerox
representative.
24
About License
About License
Heimdal
Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS”
AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE
OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
OpenSSL
Copyright © 1998–2003 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the
following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/).”
25
1 Before Using the Machine
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse
or promote products derived from this software without prior written permission. For
written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called “OpenSSL” nor may
“OpenSSL” appear in their names without prior written permission of the OpenSSL
Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/).”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL
PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com). This product includes software written by Tim Hudson
(tjh@cryptsoft.com).
Original SSLeay
Copyright © 1995–1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are adhered to. The following conditions apply to all code found in this
distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL
documentation included with this distribution is covered by the same copyright terms
except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not
to be removed. If this package is used in a product, Eric Young should be given
attribution as the author of the parts of the library used. This can be in the form of a
textual message at program startup or in documentation (online or textual) provided
with the package.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of conditions
and the following disclaimer.
26
Legal Notice
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the
following acknowledgement:
“This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com).”
The word ‘cryptographic’ can be left out if the routines from the library being used
are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps
directory (application code) you must include an acknowledgement:
“This product includes software written by Tim Hudson (tjh@cryptsoft.com).”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
The license and distribution terms for any publicly available version or derivative of this
code cannot be changed i.e., this code cannot simply be copied and put under another
distribution license (including the GNU Public License).
Legal Notice
Copying or printing certain documents may be illegal in your country. Penalties of fines
or imprisonment may be imposed on those found guilty. The following are examples of
items that may be illegal to copy or print in your country.
• Currency
• Banknotes and checks
• Bank and government bonds and securities
• Passports and identification cards
• Copyright material or trademarks without the consent of the owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
27
1 Before Using the Machine
28
2 Product Overview
This machine is not simply a conventional copier but a digital device capable of
copying, faxing, printing and scanning, depending on the configuration.
The appearance of the screen on your machine may differ slightly depending on the
model and configuration. However, feature descriptions and functionality described
here remain the same.
Identifying the Machine Components
The following diagram shows the standard and optional components of the machine.
Configuration may vary depending on the model.
Document Feeder
Document Glass
(under the Document Feeder)
Control Panel
Screen
Center Output Tray
On / Off Switch
Duplex Kit (Optional)
Connector
(LINE)
Connector
(TEL)
Tray 5 (Bypass Tray)
Tray 1
Tray 2 (Optional)
Tray 3 (Optional)
Tray 4 (Optional)
Front Cover
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. A maximum of three optional paper trays can be
attached.
Connector (TEL)
Located on the right-hand side of the machine. Connect a telephone to this jack if
required.
29
2 Product Overview
Connector (LINE)
Located on the right-hand side of the machine. Connect a telephone cable to this jack.
Then connect the other end to the wall jack.
Document Feeder
There are two types of document feeder for the machine. One type is the ADF
(Automatic Document Feeder) which provides single-sided scanning, the other type is
the DADF (Duplex Automatic Document Feeder) which enables both sides of the
document to be scanned automatically.
Duplex Kit
Allows you to make double-sided copies.
For more information on how to make double-sided copies, refer to 2 Sided in the Copy
chapter on page 58.
Tray 1 to 4
Tray 1 is standard equipment and can hold a maximum of 250 sheets of 80 g/m2 paper.
Tray 2, 3, and 4 can hold a maximum of 500 sheets of 80 g/m2 paper. Tray 2 is required
to install Tray 3 and 4.
Center Output Tray
Delivers the printouts face down. This tray can hold 50 sheets of 80 g/m2 paper.
Tray 5 (Bypass Tray)
Allows you to load custom size paper as well as standard paper. Also load other types
of sheets in this tray, such as transparencies and labels that cannot be loaded in
Tray 1. To load paper manually, open Tray 5 (bypass tray).
30
System controls
System controls
1 2
34
5
6
7
8
33 32 31 29 30 28 27 26 25 24 23 22 21
Button/Indicator
1
3 4
<Manual Dial>
9
20
10 11 12
19 18
17
13 14
16
15
Function
Allows you to send and receive documents manually.
This button works only for faxing with the document
feeder; When the document is loaded into the feeder,
you can press the button only for sending. When the
document is not loaded into the feeder, you can press
the button only for receiving.
NOTE: Press the <Manual Dial> button before setting
the recipient or functions. Pressing the <Manual Dial>
button resets the specified recipient and set functions.
2
<Direct Send>
Allows you to use the direct send feature. Refer to
Direct Send in the Fax chapter on page 79.
3
<Fax Transmitting>
Indicates that data is being transmitted or received.
4
<Jobs in Memory>
Indicates there is data stored in the machine.
5
<Job Status>
Use this button to view the progress of a job. Refer to
Job Status on page 39.
6
<Select>
Allows you to select options displayed on the screen.
Each press of the <Select> button moves you up one
option.
7
< >< >
Use these buttons to switch between screens. You can
also use them to move the cursor in the entry field.
8
<Machine Status>
Displays the status of the machine. Refer to Machine
Status on page 41.
9
<Dial Pause>
Enters a pause in a telephone number when
transmitting a fax.
10
<Speed Dial>
Allows you to specify the fax number or e-mail address
using Speed Dial codes.
31
2 Product Overview
Button/Indicator
11
<Language>
Function
Allows you to switch the language displayed on the screen
between English and the local language, when the machine
is the Korean, Simplified Chinese, or Traditional Chinese
model.
NOTE: After the <Language> button has been pressed
to change the language used, the information may not
correctly appear when displayed on the control panel or
printed in reports or lists.
NOTE: If the <Language> button is pressed to change
the language while fax-related reports and lists are
being printed, the reports and lists will still be printed in
the language which was in use before the switch.
NOTE: If the language in use is Korean, Simplified
Chinese, or Traditional Chinese, and the <Language>
button is pressed to change the language used after the
sender name has been registered, the text of the sender
name may become garbled.
32
12
<Log In/Out>
Allows you to log in to the machine as the System
Administrator, and change the default settings. You can also
register a destination in the Address Book, a Fax Program,
or a bulletin board. Refer to Setups chapter on page 131.
13
<Power Saver> (Green light) Indicates whether the machine is in power saver mode.
Also allows you to cancel this mode.
14
<Clear All>
Restores the default settings and resume to the first
screen of Copy or Fax.
15
<Stop>
Temporarily stops a job.
16
<Error>
Indicates that an error occurred.
17
<Start>
Starts or resume a job.
18
<C>
Deletes a numeric value or the last letter and symbol entered.
19
<# (hash)>
Indicates the symbols.
20
<*(asterisk)>
Used when you switch the machine to tone.
21
<Enter>
Determines any changed settings or entered values.
22
<Exit>
Returns to the previous screen without acquiring any
changed settings or entered values.
23
<Collated>
Provides a quick way of using the sort feature.
24
<Orig. Type>
Provides a quick way of selecting the document type.
25
<Enlarge>
Provides a quick way of specifying the enlarge ratio.
26
<Reduce>
Provides a quick way of specifying the reduction ratio.
27
<Paper Supply>
Provides a quick way of selecting the paper tray.
Character Input
Button/Indicator
Function
28
<Copy>
Use this button to access the Copy function. Refer to
Copy chapter on page 49.
29
<Fax>
Use this button to access the Fax function. Refer to Fax
chapter on page 63.
30
<E-mail>
Use this button to access the E- mail function used for
sending E- mail. Refer to E-mail chapter on page 87.
31
<Address Book>
Allows you to select the destination registered in the
Address Book or the program registered in the Fax
Program.
32
<Address Enter/Next>
Allows you to send a fax to the multiple destinations at
the same time.
33
One Touch panels
Displays the number of One Touch buttons. Flip the
panel to access page 1 (001 to 018), page 2 (019 to
036), or page 3 (p01 to p18 for Fax Program).
34
One Touch buttons
Specifies Speed Dial or the Fax Program at a single
touch.
Character Input
This section describes how to enter characters using the control panel. Alphabets,
numbers, and symbols are possible for the machine. However, characters available are
limited for each item.
How to Input Characters
Enter characters in the following screen.
Items
Entering Alphabets
Description
1 Select [Alphabet] in [Entry Mode] using the <Select> button.
2 Enter alphabets using the alphanumeric keypad on the control
panel.
NOTE: Each time you press the key, upper-case characters
assigned to the key display in alphabetical order one by one, then
lower-case characters appear in the same order.For example,
when pressing the <2> button, the character rotates in the following
order: A B C a b c.
33
2 Product Overview
Items
Description
Entering Numbers
1 Select [Numeric] in [Entry Mode] using the <Select> button.
2 Enter numbers using the alphanumeric keypad on the control
panel.
Entering Symbols
1 Select [Alphabet] in [Entry Mode] using the <Select> button.
2 Press the <#> button.
3 Move the cursor to select a symbol you want to enter using the
< >, < >, or, <Select> button.
4 Press the <Enter> button.
Entering Space
• When entering a space at the end of the entry
Press the < > button.
• When inserting a space between the characters
Press the <0> button for a few times to insert a space.
Deleting One
Press the <C> button.
Power On/Off
Powering On
Ensure that the machine is connected to a suitable power supply and that the power
plug is firmly connected to the electrical outlet. For technical information, refer to
Specifications in the Appendix chapter on page 209.
The machine is ready to make copies about 25 seconds after the power is switched on.
1. Press the power switch to the <I>
position.
NOTE: If the machine does not start up,
check that the <RESET> button on the side
of the machine is in the reset position.
34
Ground Fault Interrupter (GFI)
Powering Off
If the Fax option is installed, ensure that the <Jobs in Memory> indicator on the control
panel is off before you switch off the machine. If you switch off the machine while the
<Jobs in Memory> indicator is lit, and if left for more than 2 hours, all stored documents
will be deleted. After being charged 30 hours, the machine is able to keep the stored
documents for 2 hours.
NOTE: Wait at least 20 seconds between powering the system on and off. Otherwise,
the machine may not restart correctly.
Ground Fault Interrupter (GFI)
If a fault is detected in the power supply to the machine, a Ground Fault Interrupter
(GFI) device on the machine automatically cuts all electrical power. If power is
interrupted, locate the <RESET> button on the side of the machine. If the GFI has been
triggered, the <RESET> button will be in the tripped position. To restore power to the
machine, press the <RESET> button.
Before using the machine, press the <TEST> button. If the GFI is working properly, the
<RESET> button should pop up. If it does, press the <RESET> button.
<TEST> button
<RESET> button
NOTE: If the <RESET> button pops back up when you press it, or if power is not
restored by this procedure, contact our Customer Support Center.
Power Saver Modes
The machine has energy saving features that significantly reduce the power
consumption during inactivity. The <Power Saver> button is located on the upper- right
position of the control panel, and lights up when the power saving feature is enabled.
The power saving feature operates in the following two modes.
35
2 Product Overview
• Low Power Mode
• Sleep Mode
<Power Saver> light/button
NOTE: If the active tray runs out of paper when printing and remains untouched, or
the tray is pulled out from the machine and remains out, the power saving feature
does not operate.
Low Power Mode
The machine automatically switches to the Low Power Mode after a specified period of
time from the last copy, fax, scan, or print operation. In this mode, the screen is turned
off and the Power Saver light is on. The Low Power Mode is canceled when the <Power
Saver> button on the control panel is pressed, or a fax or print job is received by the
machine. The time interval is customer changeable within the range of 1 to 60 minutes.
For more information, refer to Power Saver in the Setups chapter on page 134.
Sleep Mode
The machine automatically switches to the Sleep Mode after the Low Power Mode
continues a specified period of time. The Sleep Mode has a reduced power
consumption compared to Low Power Mode. In this mode, the screen is turned off, and
the Power Saver light is on. The Sleep Mode is cancelled when the <Power Saver>
button is pressed, or a fax or print job is received by the machine. The time interval is
customer changeable within the range of 1 to 239 minutes.
For more information, refer to Power Saver in the Setups chapter on page 134.
Changing the Default Time Settings
This section describes how to change the default time settings such as Auto Clear,
Power Saver, and Scanning Timer. For more information, refer to Timer Settings in the
Setups chapter on page 133.
1. Press the <Log In/Out> button on the
control panel.
<Log In/Out> button
36
Modes
2. Select [System Settings] using the
<Select> button.
3. Enter the System Administrator
password using the numeric keypad on
the control panel.
NOTE: The default System Administrator password is “11111”.
4. Select [Confirm] using the <Select> button, or press the <Enter> button.
5. Select [Common Settings] on the
[System Settings] screen using the
<Select> button.
6. Press the <Enter> button.
7. Select [Timer Settings] on the [Common
Settings] screen using the <Select>
button.
8. Press the <Enter> button.
9. Select the required option.
10. Enter the value using the numeric
keypad.
NOTE: You may have to delete the existing value (by pressing the <C> button on the
control panel) before entering the new value.
11. Press the <Enter> button.
Modes
The mode buttons are used to access the screens which allow you to select features,
monitor the status of jobs and obtain general information about the machine.
There are six mode buttons on the machine:
• Copy
• Fax
• E-Mail
• Log In/Out
• Job Status
• Machine Status
37
2 Product Overview
NOTE: Depending on the configuration, there may be three mode buttons, the
<Log In/Out>, <Job Status> and <Machine Status> buttons, on the machine.
<Job Status> <E-mail> button
button
<Fax> button
<Copy> button
<Machine Status>
button
<Log In/Out> button
Copy
Use this button to access the Copy function which is used to make copies. The Copy
mode contains three screens which provide access to the many Copy features.
Features such as Reduce/Enlarge, Multiple-Up and Mixed Size Originals are available
to support all of your copying requirements.
1. Press the <Copy> button on the control
panel.
2. Press the < > or < > button to switch
between screens.
3. To exit the Copy mode, press another mode button.
For more information about Copy features, refer to Copy chapter on page 49.
Fax
Use this button to access the optional Fax function which is used to send faxes and
access functions such as Mailbox and Polling. The Fax mode contains seven screens
used to access features such as Resolution, Delayed Start and Priority Send.
1. Press the <Fax> button on the control
panel.
2. Press the < > or < > button to switch
between screens.
3. To exit the Fax mode, press another mode button.
For more information about Fax features, refer to Fax chapter on page 63.
38
Modes
E-mail
Use this button to access the optional E-mail function used for scan to E-mail. The Email mode contains three screens which provide access to the E-mail features.
Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to
support all of your e-mail requirements.
1. Press the <E-mail> button on the
control panel.
2. Press the < > or < > button to switch
between screens.
3. To exit the E-mail mode, press another mode button.
For more information about E-mail features, refer to E-mail chapter on page 87.
Log In/Out
Use this button to log in to the machine as the System Administrator. You can change
the various default settings and register a destination in the Address book, a Fax
Program, a Mailbox, or a Bulletin Board.
When the Auditron feature is enabled, enter the password you need to use the account
on the screen displayed after pressing the <Log In/Out> button.
1. Press the <Log In/Out> button on the
control panel.
2. Select the required option.
NOTE: To select System Settings, the System Administrator password is required.
The default System Administrator password is “11111”.
For more information, refer to Setups Procedure in the Setups chapter on page 131.
Job Status
Use this button to view the progress of a job and if necessary, stop and delete the job.
It can also display the log and detailed information about completed jobs. The latest job
will be at the top of the list.
1. Press the <Job Status> button on the
control panel.
2. Press the < > or < > button to switch
between screens.
3. Press the <Job Status> button at any time to exit.
For more information, refer to the following.
Current – page 40
All Jobs – page 40
39
2 Product Overview
Current
Displays the jobs in progress. You can view the job attributes or delete jobs from this
screen. Use the <Select> button on the control panel to select a job. If there is no job
in progress, the following message displays: “No Active Jobs”.
Stop (Delete)
Stops the job in progress and deletes it from the queue.
Details
Displays the job attributes. The contents of each screen may differ depending on the
type or status of the job.
All Jobs
Displays the jobs waiting or suspended, and all finished jobs in the system.
The contents of each screen may differ depending on the type or status of the job.
1. Press the < > button on the control
panel.
2. Select the required option.
Fax/E-mail
You can select either [Send] or [Receive] for a fax job, and [Send] for an e-mail job.
• Send – Displays the fax and e-mail out-going jobs. Select a job from the list using
the <Select> buttons and select [Details] to view the job attributes on the next
screen.
When [Resend] is selected for the jobs that failed transmission, the machine
attempts transmission again.
• Receive – Displays the fax in-coming jobs. Select a job from the list using the
<Select> buttons and select [Details] to view the job attributes on the next screen.
Print Job
Displays the print jobs. The suspended and completed jobs are not displayed. Select a
job from the list using the <Select> buttons and select [Details] to view the job attributes
on the next screen.
• Details – Displays the job attributes. You can cancel or eject the job from each
screen using the [Cancel] or [Eject] options.
40
Modes
Machine Status
Use this button to display information about the machine. This button allows you to view
the billing meter, print lists/reports, check the paper supply, and review the status of
faults.
1. Press the <Machine Status> button on
the control panel.
Press the <Machine Status> button at
any time to exit.
The following icons show the status of print job or consumables.
– Shows the print job in progress.
NOTE: The [Report/List (Print Jobs)] screen and the [Print Settings] screen cannot be
displayed while this icon is displayed.
– Shows the error in the print jobs.
– Shows the toner cartridge needs to be replaced soon.
– Shows the drum cartridge needs to be replaced soon.
For more information, refer to the following.
Error Information – page 41
Consumables – page 42
Report/List (Non-print Jobs) – page 42
Report/List (Print Jobs) – page 43
Billing Meter – page 45
Print Mode – page 45
Error Information
This screen allows you to view the date and time of the errors, the error codes and the
status of each error.
The contents of each screen may differ depending on the type or status of the job.
NOTE: If [Details] is selected to display detailed information on an error, and the error
is then cancelled, the error information may stay on the display even after the error
itself has been cancelled. To erase the error display, press the <Machine Status>
button and then exit.
1. Select [Error Information] on the
[Machine Status] screen using the
<Select> button.
2. Press the <Enter> button.
3. Press the < > or < > button to switch between screens.
41
2 Product Overview
Non-print
Displays the error information for all jobs except print jobs. Select a job from the list
using the <Select> buttons and select [Details] to view the job attributes on the next
screen.
Print Job
Displays the error information of print jobs. Select a job from the list using the <Select>
buttons and select [Details] to view the job attributes on the next screen.
Consumables
This screen allows you to check the status of cartridges.
1. Select [Consumables] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
Toner Cartridge
Displays the remains of the toner cartridge with three levels.
Drum Cartridge
Displays the remains of the drum cartridge with three levels.
Report/List (Non-print Jobs)
This screen allows you to print various reports and lists for each non-print jobs.
NOTE: When you print reports or lists for non-print jobs, the optional fax features
should be available.
1. Select [Report/List] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option.
4. To print the selected report or list, press the <Enter> button, and then press the
<Start> button.
Sent Report
Prints a Sent Report which provides information about the last 50 fax transmissions and
e-mail sendings. The detailed information reported for each job includes: the recipient
name, the transmission time, the modes, and the transmission result.
Received Report
Prints a Received Report which provides information about the last 50 faxes received.
The detailed information reported for each job includes: the sender name, the reception
time, the modes, and the result.
42
Modes
Copy Meter
Confirm the account data, such as the account name, the limit set for the account, and
the total number of copies, for each account.
Address Book
Confirm the contents of Address Book. The contents are printed as a list with recipient
names, fax numbers and F Code for fax, e-mail addresses for e-mail in numerical order
of Speed Dial code.
Fax Program
Prints detailed information for each Fax Program. The list includes the program name,
the setting for each feature, the recipient name, and the Speed Dial code.
System Settings
Confirm the status of settings on this machine. Prints out contents of serial number,
Auditron details, and Copy/Fax/e-mail settings as a report in list form.
Mailbox
Confirm a list of registered mailboxes. Prints out the box names and F Code, etc. in
numerical order of box number.
Bulletin Board List
Prints out a report as a list of registered bulletin boards. The list shows titles of
registered documents, date and time of document registration, etc., in numerical order
of bulletin board.
F Code Settings
Prints a report detailing information about the F Code receive settings for the mailboxes
registered. The list includes reception information such as the F Code or password, or
information about the forwarding destination.
Report/List (Print Jobs)
This screen allows you to print various reports and lists for print jobs.
NOTE: To print the Print Meter Report for the print job, select [Print Settings] on the
[System Settings] screen. For more information, refer to Print Meter in the Setups
chapter on page 152.
1. Select [Report/List] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
3. Press the < > button to display the Print Jobs screen.
43
2 Product Overview
4. Select the required option by selecting [ ] or [ ] using the <Select> button.
5. To print out the selected report or list, press the <Enter> button, and then press
the <Start> button.
Job History Report
Prints information on printing results, such as whether data from the computer has
been printed correctly. The status of a maximum of 50 jobs can be printed on the report.
Description of jobs with errors are printed in the [Job Status] column. For details on the
error description, refer to Fault Codes in the Problem Solving chapter on page 198.
Error History Report
Prints information of up to the latest 50 errors that occurred in the machine. For Error
code, refer to Fault Codes in the Problem Solving chapter on page 198.
System Settings
Prints status of the machine information, such as hardware configuration and network
information. Print this report to check whether optional accessories have been correctly
installed.
Fonts List
Prints a list of fonts that can be used on the machine.
PS Fonts List
Prints a list of PostScript fonts that can be used on the machine when the PostScript
Kit is installed.
Print Language
Allows you to print a report or a list of the following print language information.
Press the <Enter> button, and then select the required option by selecting [ ] or [ ]
using the <Select> button.
• PCL Form List – Prints a list of the registered PCL forms.
• PS Logical – Prints a list of logical printers created in PostScript when the PostScript
kit has been installed. Allows you to check the settings for up to 10 registered logical
printers.
• PDF Settings – Prints a list which provides the various settings in the PDF print
mode.
• PCL Settings – Prints a list which provides the various settings in the PCL print
mode.
44
Modes
Billing Meter
Allows you to view the total number of prints made on the machine. You can also view
the machine Serial Number.
1. Select [Billing Meter] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
Serial No.
Displays the Serial Number of the machine.
Total
Indicates the total number of prints made on the machine.
Print Jobs
Indicates the total number of pages used for print jobs.
Non-print Jobs
Indicates the total number of pages used for all jobs except print jobs.
Print Mode
Allows you to change the default printer mode and change printer language settings.
1. Select [Print Mode] on the [Machine
Status] screen using the <Select>
button.
2. Press the <Enter> button.
On-line
Sets the printer mode to online.
Off-line
Sets the printer mode to offline.
When offline, the machine cannot receive data or process printing.
Emulation
Sets the Emulation mode.
For information on KS/KSSM/KS5895 emulation modes, refer to the User Guide for the
Korean model.
PDF
• Quantity – Specify the copies to be printed between 1 to 999.
45
2 Product Overview
• 2 Sided Print – Specify whether or not to print double-sided printing. When doublesided printing is enabled, select which edge of paper is to be bound for from [Flip on
long edge] or [Flip on short edge].
• Print Mode – Select the print mode from [Normal], [High Quality], or [High Speed].
• Password – If a password has been set for a PDF file, specify the password here in
advance. Printing will be performed only when the password set in the PDF file to
be printed matches the password specified here. You can specify up to 32
alphanumeric characters.
• Collated – Select this to set whether to collate multiple copies of the printout by sets
(sorted in the order of page 1, 2, 3,...1, 2, 3...).
• Paper Size – Select the paper size from [A4] or [Auto].
Select [Auto] to print on a paper size that is automatically determined according to
the size and settings of the PDF file to be printed.
PCL
• Paper Tray – Select the paper tray to be used for printing.
• Paper Size – Select the paper size to be printed.
• Bypass Size – Select the paper size for Tray 5 (bypass tray).
• Orientation – The paper printing direction can be selected from [Portrait] and
[Landscape].
• 2 Sided Print – Specify whether or not to print double-sided printing. When [On] is
selected, select which edge of paper is to be bound for from [Flip on long edge] or
[Flip on short edge].
• Font – Specify the font used.
• Symbol Set – Specify the font for symbols.
• Font Size – Specify the font size. You can specify a value between 4.00 and 50.00
in increments of 0.25.
• Font Pitch – Specify the character spacing. You can specify a value between 6.00
and 24.00 in increments of 0.01.
• Form Lines – Specify the form line (the number of lines per form). You can specify
a value between 5 and 128 in increments of 1.
• Quantity – Specify the copies to be printed between 1 to 999.
• Image Enhancement – Select whether to perform image enhancement.
Image enhancement is a feature that makes the boundary line between black and
white smoother to decrease jags and enhance the visual appearance.
• HexDump – Specify whether to print the data sent from a computer in the ASCII
code corresponding to the hexadecimal notation format in order to check the data
contents.
• Draft Mode – Specify whether or not to print in draft mode.
46
Auditron Access Screen
• Line Termination – Select the line termination from [Off], [Add-LF] (appends a line
feed to carriage return, [Add-CR] (appends a carriage return to line feed and form
feed), or [CR-XX] (appends a carriage return to line feed and form feed, and a line
feed to carriage return).
Auditron Access Screen
This feature electronically records the number of copies or prints made for each user
account, and controls the access and use of the machine. To enable this feature, you
need to login as System Administrator access and change the default setting of
[Auditron Mode] from [Off] to [On]. The System Administrator can change the password
or account limits for copy/print jobs. For more information, refer to Auditron
Administration in the Setups chapter on page 136.
1. Press the <Log In/Out> button on the
control panel.
2. Select [System Settings] using the
<Select> button.
<Log In/Out> button
3. Enter the System Administrator
password using numeric keypad.
NOTE: The default System Administrator
password is “11111”.
4. Select [Confirm] using the <Select> button, or press the <Enter> button.
5. Select [Auditron Admin.] on the [System
Settings] screen using the <Select>
button.
6. Press the <Enter> button.
7. Select the required option.
8. Press the <Enter> button.
9. Change the settings as required.
10. Press the <Enter> button.
If the Auditron feature is enabled, enter a registered password for each account before
using the machine.
1. Enter the password of each registered
account using the alphanumeric keypad
on the control panel.
2. Press the <Enter> button.
47
2 Product Overview
48
3 Copy
This chapter describes how to use the copy features.
Copying Procedure
This section describes the basic copy procedure. Before making copies on the
machine, identify what is to be copied and the number of copies required. Follow the
steps below.
1. Load the Documents – page 49
2. Select the Features – page 52
3. Enter the Quantity – page 52
4. Start the Copy Job – page 53
5. Confirm the Copy Job in the Job Status – page 53
Stop the Copy Job – page 54
NOTE: If the Auditron feature is enabled, you may need a registered password for
each account before using the machine. To get the password, contact the System
Administrator. For information on how to enter a password, refer to Auditron Access
Screen in the Product Overview chapter on page 47.
1. Load the Documents
Document input areas are as follows.
• Document feeder for single or multiple documents
• Document glass for single documents or bound originals
NOTE: The document glass cover will be fitted in the non-document feeder
configuration.
NOTE: The machine automatically detects standard document sizes. For more
information on paper sizes to be detected, refer to When Using the Copy Feature in
the Appendix chapter on page 214. Before loading the documents of non-standard
size, you need to select the paper tray. If the document size cannot be detected, the
machine will prompt you to select the paper tray. For information on how to select the
paper tray, refer to Paper Supply on page 55.
49
3 Copy
Document Feeder
There are two types of document feeder for the machine. One type is the Automatic
Document Feeder (ADF) and is used for single-sided scanning, the other types is the
Duplex Automatic Document Feeder (DADF) and can scan both sides of a document
automatically. The document feeder can hold up to 50 sheets of 80 g/m2 paper.
NOTE: The document feeder (ADF/DADF) is optional.
The available document sizes are as follows:
ADF: 128 (W) × 100 mm to 307 × 1000 mm
DADF: 128 (W) × 140 mm to 307 × 1000 mm or 307 × 432 mm in double-sided mode
The document feeder is capable of sequentially scanning mixed size documents. Align
the documents against the inner corner of the document feeder. This feature is
available only when the documents are standard sizes with the same width and
different lengths. When the documents are non-standard sizes or standard sizes with
the different widths, this feature is unavailable, and use the document glass instead of
the document feeder.
NOTE: To reduce the risk of document feeder jams, use the document glass to copy
folded or creased documents. Replace folded or creased documents with a new copy.
For more information on how to copy mixed size originals using the document feeder,
refer to Mixed Size Originals on page 61.
1. Before loading the documents into the
document feeder, ensure they are in
good condition and remove all staples
and paper clips.
2. Insert the documents neatly into the
document feeder, face up. The first
page should be on top with the
headings towards the back or left of the
machine.
3. Place the stack in the middle of the guides aligning the left edge with the
document feeder tray, and position the guides to just touch the edge of the
documents.
When [Paper Supply] is set to [Auto], the machine automatically selects an appropriate
tray according to the document size and orientation. If there is no appropriate tray, an
error occurs.
For more information about the tray selection, refer to Paper Supply on page 55.
50
Copying Procedure
Document Glass
The document glass is used for a single page or bound document of 297 mm for width
and 431.8 mm for length.
If you have more than one stack of documents to scan, select [Next] while the current
stack of documents is being scanned. This allows you to copy multiple or mixed size
documents as one set of data. Also you can change the copy settings for each page.
CAUTION
Do not apply excessive force to hold thick document on the platen glass. It may break
the glass and cause injuries.
1. Raise the document feeder or the
document glass cover.
2. Place the document face down on the
document glass, aligned with the tip of
the registration arrow near the top left of
the document glass.
3. Lower the document feeder or the
document glass cover.
Document Feeder Glass
The document feeder glass is the narrow strip of glass located at the left-hand side of
the document glass. When documents are fed from the document feeder, they pass
over the document feeder glass to scan the images into memory automatically. The
document feeder glass is not used when documents are placed on the document glass.
Document Feeder Glass
51
3 Copy
2. Select the Features
Various copy features can be selected for your copy job.
NOTE: If the machine remains idle for a set time (determined by the System
Administrator), the settings will be reset. For more information, refer to Auto Clear in
the Setups chapter on page 134.
1. Press the <Copy> button on the
control panel. Ensure that the
Copy screen is displayed.
<Copy> button
2. Press the <Clear All> button
once on the control panel to
cancel any previous selections.
3. Select an option for the
required feature.
<Clear All> button
If necessary press the < > or < > button to switch between screens, and configure
the copy settings. For more information about Copy features available, refer to Copying
Features on page 54.
3. Enter the Quantity
The maximum copy quantity is 99.
1. Use the numeric keypad on the control
panel to enter the number of copies
required. The number entered is
displayed in the upper right-hand corner
of the screen.
<C> button
NOTE: To cancel an incorrect entry, press the <C> button and enter the correct
quantity.
52
Copying Procedure
4. Start the Copy Job
1. Press the <Start> button. Each
document is scanned only once. The
number of copies remaining is displayed
in the upper right-hand corner of the
screen.
<Start> button
NOTE: When documents are set in the document feeder, the document sizes are
detected after all documents have been scanned. Therefore, messages such as
Paper out, Non-standard document size or Cannot detect document size, cannot be
displayed before all documents are scanned. Document data that has been scanned
is deleted when an error occurs, so all documents must be reset in the feeder.
NOTE: If the trouble, such as document jam or memory full, is occurred while
scanning multiple documents, the job is canceled and the scanned data are deleted.
When a memory full error occurs, delete all unnecessary data stored in the machine.
To resume the same operation, load all the documents again and press the <Start>
button.
NOTE: When there is a paper jam while using DADF for copying, the number of pages
copied may not match the number of pages in the document. Compare the number of
document pages and the number of copied pages, to check whether any pages are
missing.
5. Confirm the Copy Job in the Job Status
1. Press the <Job Status> button on the
control panel to display the Job Status
screen.
The queued copy job will be displayed. If there is no copy job in progress, the following
message displayed: “No Active Jobs”.
53
3 Copy
Stop the Copy Job
Follow the steps below to manually cancel an activated copy job.
1. Press the <Stop> button on the
control panel to cancel the
current copy job.
<Stop> button
2. If required, press the <Job
Status> button on the control
panel to display the Job Status
screen. To exit the Job Status
screen, press the <Job Status>
button.
<Job Status> button
<Select> button
3. Select [Stop (Delete)] using the
<Select> button to clear the suspended
job.
Copying Features
This section describes the various features available for a copy job. For more
information about the features available, refer to the following.
Paper Supply – page 55
Reduce/Enlarge – page 56
Lighten/Darken – page 57
Original Type – page 57
Multiple-Up – page 58
2 Sided – page 58
Output – page 60
Mixed Size Originals – page 61
1. Press the <Copy > button on the control
panel.
2. Press the < > or < > button to switch
between screens.
3. Select the required features.
NOTE: Some features may not be available
depending on the machine configuration.
54
Copying Features
Paper Supply
Use this feature to select the paper tray containing the paper required for the job. The
available paper trays are displayed on the screen together with the media size and the
orientation preset for each tray. When the paper tray is selected, the paper type in the
tray is displayed on the screen.
When changing the type of media in trays 2, 3 and 4, the tray must be reprogrammed
by the System Administrator to match the media being loaded. For more information on
reprogramming the tray, contact the System Administrator or refer to Paper Type in the
Setups chapter on page 141.
For information on the sizes and types of media supported for the machine, refer to
Supported Paper Sizes and Types in the Paper and Other Media chapter on page 127.
1. Press the < > or < > button to display
[Paper Supply] on the Copy screen.
2. Select [Paper Supply] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
NOTE: The <Paper Supply> button on the control panel provides a quick way of using
this feature.
Auto
Selects an appropriate tray automatically according to the document size, amount of
reduction or enlargement.
NOTE: Only plain paper can be selected. Paper other than plain paper cannot be
selected by auto tray selection.
NOTE: Tray 5 (bypass tray) cannot be selected by auto tray selection.
Presets
Select a paper tray from Tray 1 to 5 depending on the trays available on the machine.
When Tray 5 (bypass tray) is selected, the [Paper Size] screen is displayed. After
selecting the paper size, the [Paper Type] screen is displayed.
[Paper Size] screen
This screen is displayed automatically when loading paper in Tray 5 (bypass tray). Use
this screen to select a paper size for Tray 5 (bypass tray). You can also enter a custom
paper size using the [Variable Size] screen.
55
3 Copy
1. Load the paper in Tray 5 (bypass tray).
2. Press the < > or < > button to switch
between screens to display the required
paper size.
3. Select the required option.
4. Press the <Enter> button.
Presets
Allows you to select a paper size for Tray 5 (bypass tray). After you have selected one
of the presets, press the <Enter> button to display the [Paper Type] screen.
Variable Size
Displays the [Variable Size] screen. Use this screen to enter a custom paper size for
Tray 5 (bypass tray) using the numeric keypad on the control panel. The sizes can be
entered within the range of 89–297 mm for width ([X]) and 98–432 mm for the length
([Y]) in 1 mm increment. If you select [Next] using the <Select> button, you can switch
[X] and [Y] to enter the value. After you have entered the values, press the <Enter>
button to display the [Paper Type] screen.
[Paper Type] screen
Use this screen to select a paper type for Tray 5 (bypass tray).
1. After selecting the paper size on the
[Paper Size] screen, press the <Enter>
button.
2. Select the required option.
3. Press the <Enter> button.
Reduce/Enlarge
In addition to 100% size for copies, reduced or enlarged copies within the range of 50–
200% can be produced by selecting one of the [Reduce/Enlarge] options.
1. Press the < > or < > button to display
[Reduce/Enlarge] on the Copy screen.
2. Select [Reduce/Enlarge] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
NOTE: The <Enlarge> or <Reduce> button on the control panel provides a quick way
of using this feature.
100%
Makes copies at the same size as the document.
56
Copying Features
Auto %
Automatically reduces/enlarges the image of the document to fit on the paper size
selected.
NOTE: If Tray 5 (bypass tray) is selected, this function is disabled.
Presets
Allows you to select a reduction/enlargement ratio using the <Select> button. The one
preset ratio can be set up by the System Administrator.
Manual Entry
There are two methods of manual entry for the reduction/enlargement ratio.
• Select [100%], and then pressing the < > or < > button changes the value in
increments of 1 %.
• Enter the reduction/enlargement ratio directly using numeric keypad on the control
panel.
Lighten/Darken
This feature allows you to adjust the density for copying documents in five levels. Use
the <Select> buttons to lighten or darken the density.
1. Press the < > or < > button to display
[Lighten/Darken] on the Copy screen.
2. Select [Lighten/Darken] using the
<Select> button.
3. Select [Auto] or move
on the screen by selecting [Darken] or [Lighten] using the
<Select> button to select the density level.
4. Press the <Enter> button.
Auto
Automatically selects the density level for copying documents.
Original Type
This feature allows you to copy at the optimum image quality by selecting the original
document type.
1. Press the < > or < > button to display
[Original Type] on the Copy screen.
2. Select [Original Type] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
57
3 Copy
NOTE: The <Orig. Type> button on the control panel provides a quick way of using
this feature.
Text
Use this option to copy documents that contain text only.
Text & Photo
Use this option to copy documents with a mixture of text and photographs.
Photo
Use this option to copy documents that contain photographs only.
Multiple-Up
This feature allows you to copy two or four independent documents onto one sheet of
paper. The machine automatically reduces/enlarges the images as needed to print
them on one page.
1. Press the < > or < > button to display
[Multiple-Up] on the Copy screen.
2. Select [Multiple-Up] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
1 Up
Disables the feature.
2 Up
Copies two documents onto one page.
4 Up
Copies four documents onto one page. If you select the option and press the <Enter>
button to display the 4 Up screen, you can select either [ ] (Left Start Horizontal) or [ ]
(Left Start Vertical) for the layout of the images.
NOTE: For [2 Up], images are always placed from left to right or top to bottom on the
copy page.
2 Sided
This feature allows you to automatically make double-sided copies from single-sided or
double-sided documents.
NOTE: The double-sided copy option cannot be used with paper types other than
plain.
58
Copying Features
NOTE: If a document glass is used, a single-sided document can be printed on
double-sided. However, the area of the documents to be scanned is determined when
the first one is scanned, so if the second document is larger than the first, it will be
omitted from printing.
1. Press the < > or < > button to display
[2 Sided] on the Copy screen.
2. Select [2 Sided] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
1 1 Sided
Produces single-sided copies from single-sided documents.
1 2 Sided
Produces double-sided copies from single-sided documents. Press the <Enter> button
to display the [Copies] screen. Select either [Rotate Side 2 Off] or [Rotate Side 2 On]
to specify the orientation for the output images.
2 1 Sided
Produces single-sided copies from double-sided documents. Press the <Enter> button
to display the [Originals] screen. Select either [Rotate Side 2 Off] or [Rotate Side 2 On]
to specify the orientation of the originals.
2 2 Sided
Produces double-sided copies from double-sided documents.
The following illustrations show [Rotate Side 2 Off] and [Rotate Side 2 On] orientations.
Portrait images
Landscape images
Rotate Side 2 Off
for binding on the long edge
Rotate Side 2 Off
for binding on the short edge
Rotate Side 2 On
for binding on the short edge
Rotate Side 2 On
for binding on the long edge
59
3 Copy
Output
This feature allows you to sort copy outputs when you make multiple sets of copies.
1. Press the < > or < > button to display
[Output] on the Copy screen.
2. Select [Output] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
NOTE: The <Collated> button on the control panel provides a quick way of using this
feature.
Auto
Automatically applies either [Collated] or [Uncollated] for sorting copy output. The
[Collated] option is applied when you use the document feeder. When you use the
document glass, [Uncollated] is applied.
Collated
Delivers the specified number of copy sets in
the same order as the documents. For
example, two copies of a three page
document are delivered in the order 1-2-3,
1-2-3.
Uncollated
Delivers the copies in stacks based on the
number of copies requested for each
document. For example, two copies of a
three page document are delivered in the
order 1-1, 2-2, 3-3.
60
Copying Features
Mixed Size Originals
This feature allows you to load different size documents in the document feeder. The
document feeder must be used for this feature.
NOTE: When you use this feature, the width of the documents must be the same. If
you make copies of the originals with mixed width, the width of the first page will be the
size for the copies.
NOTE: When [Reduce/Enlarge] is set to [Auto %] the copy may be produced at an
incorrect size.
When this function is used, the enlargement ratio must be set under [Reduce/Enlarge]
first.
1. Press the < > or < > button to display
[Mixed Size Orig.] on the Copy screen.
2. Select [Mixed Size Orig.] using the
<Select> button.
3. Select [On] to enable the feature.
If you disable this feature and make copies of the mixed size originals, the size of the
first page will be the size for all copies.
61
3 Copy
62
4 Fax
This chapter contains information about using the optional fax features, which are
dependent on your machine configuration. In addition to regular fax features, the Direct
Fax feature is available when the optional Printer Kit is installed.
Direct Fax allows you to transmit faxes directly from computers.
For more information about Direct Fax, refer to PCL driver On-Line Help.
Fax Procedure
This section describes the basic procedure for sending faxes. Follow the steps below.
1. Load the Documents – page 63
2. Select the Features – page 64
3. Specify the Destination – page 65
4. Start the Fax Job – page 66
5. Confirm the Fax Job in the Job Status – page 66
Stop the Fax Job – page 67
NOTE: If the Auditron feature is enabled, you may need a password before you can
use the machine. To get a password or for more information, contact the System
Administrator.
1. Load the Documents
The following steps explain how to load documents using the document feeder or
document glass. When scanning a document in the form of sheet or multiple
documents as a stack, use the document feeder. When scanning a document that is
relatively heavy such as brochures or booklets, use the document glass.
• Document Feeder
Mixed size documents can be scanned as a stack when selecting [Auto Detect] on the
[Scan Size] screen. This feature is available only when the documents have the same
width.Use the document glass to scan mixed size documents with different width.
Otherwise, image loss may occur for the width of the first page will be the size for all
the scanned documents.
• Document Glass
If you have more than one stack of documents to scan, select [Next] using the <Select>
button while the current stack of documents is being scanned. This allows you to
transmit multiple or mixed size documents as one set of data. Also, you can change the
fax settings for each page.
63
4 Fax
1. Load documents face up into the
document feeder or face down on the
document glass.
For more information on how to load the
documents, refer to 1. Load the Documents
in the Copy chapter on page 49.
Scan the Documents
There are two methods of scanning the documents. To select which way to scan, refer
to Scan Size on page 73.
• Auto Detect
Standard size documents can be automatically detected. If the document is not a
standard size, or the size cannot be detected, the machine will automatically choose
the size to prevent image loss. For more information about sizes to be detected or
replaced automatically, refer to When Using the Fax Feature in the Appendix chapter
on page 216.
• Select the Scan Size
You can select the scan size from the preset sizes. For more information on how to
select the scan size, refer to Scan Size on page 73.
NOTE: The long page scan feature is only available when using the document feeder.
This feature allows you to scan up to 1,000 mm in length in simplex mode, 432 mm in
duplex mode. For receiving, the System Administrator can select either to cut off or
reduce the image. The ranges are 0–24 mm for cutting off and, 60–100% for reducing.
If the document length cannot be reduced or cut off, the image is automatically
divided. For more information, refer to Long Size Originals in the Setups chapter on
page 156.
2. Select the Features
Only those features relevant to the machine configuration will be available.
NOTE: If the machine remains idle for a set time (determined by the System
Administrator), the settings will be reset. For more information, refer to Auto Clear in
the Setups chapter on page 134.
1. Press the <Fax> button on the control
panel. Ensure that the Fax screen is
displayed.
<Fax> button
64
Fax Procedure
2. Press the <Clear All> button on the
control panel once to cancel any
previous selections.
3. Select an option for the required
feature.
<Clear All> button
If necessary, press the < > or < > button to switch between screens, and configure
the fax settings. For more information about Fax features available, refer to Fax
Features on page 71.
3. Specify the Destination
The following explains how to specify a destination. The machine provides the following
dialing methods for fax numbers.
NOTE: Before sending a document, check your entries to make sure you specified
correct destinations.
• Using the numeric keypad on the control panel
• Using Address Book (refer to Address Book on page 68.)
• Using Speed Dial (refer to Speed Dial on page 69.)
• Using One Touch Dial (refer to One Touch Dial on page 70.)
1. Enter the fax number using the numeric
keypad on the control panel.
You can send a fax to multiple destinations in
a single operation. For more information,
refer to Address Enter/Next on page 68.
<Dial Pause> button
If a character is usually dialed before the telephone number, for example 9 for an
external line, a pause is required after this character. Press the <Dial Pause> button on
the control panel before continuing to enter the fax number. When you dial manually,
Dial Pause is not required; instead wait for the external dial tone before proceeding.
NOTE: When [Line type] set under [Local Terminal Information] is a pulse line (10pps,
20pps) pressing the <*> button allows pulses to be recognized as tones. When the
tone is recognized, the <#> button and * can be entered in the same way as with a
tone line.
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4 Fax
4. Start the Fax Job
1. Press the <Start> button on the control
panel to scan and send the documents.
<Start> button
NOTE: If the trouble, such as document jam or memory full, is occurred while
scanning multiple documents, the job is canceled and the scanned data are deleted.
When a memory full error occurs, delete all unnecessary data stored in the machine.
To resume the same operation, load all the documents again and press the <Start>
button.
NOTE: If the machine is restarted during a fax transmission due to a loss of power or
machine malfunction, the machine will start sending the document all over again when
the machine is switched on. All pages of the document will be transmitted regardless
of how many pages had been already sent to the destination before the power loss.
For example, if the transmission of a 7-page document is interrupted when the sixth
page of the document is being sent, the machine sends all seven pages when the
power is restored, including the first five pages that had already been sent before the
interruption.
NOTE: When the available free memory is running low, stop storing further documents
and send the pages that have already been stored. Once transmission is complete,
and the free memory capacity increases, start loading the remaining documents for
transmission. This may take more time for transmission.
5. Confirm the Fax Job in the Job Status
Follow the steps below to confirm the fax job you started.
1. Press the <Job Status> button on the
control panel to display the Job Status
screen.
The job being processed will be displayed on
the Current screen.
2. If required, press the < > or < > button to display the All Jobs screen.
3. Select [Fax/E-mail] using the <Select> button.
4. Select [Send] using the <Select> button. The job will be displayed on the screen.
For more information, refer to Job Status in the Product Overview chapter on page 39.
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Specifying Destinations
Stop the Fax Job
Follow the step 1 to manually cancel a fax job while scanning the document. After
scanning the document, follow the step 2 to 3.
NOTE: When the document is sent by Direct Send, there may be some delay between
the cancel instruction and the actual end of transmission.
1. Press the <Stop> button on the control
panel to cancel the current fax job.
<Stop> button
2. If required, press the <Job Status>
button on the control panel to display
the Job Status screen. To exit the Job
Status screen, press the <Job Status>
button.
<Job Status> button
3. If the job to be canceled is displayed on
the current screen, select [Stop
(Delete)] using the <Select> button.
If not, go to step 4.
4. Press the < > button to display the All Jobs screen.
5. Select [Fax/E-mail] using the <Select> button.
6. Select [Send] using the <Select> button.
7. Select the job to be canceled by selecting [ ] or [ ] using the <Select> button.
8. Select [Details] using the <Select> button.
9. Select [Stop (Delete)] using the <Select> button.
Specifying Destinations
This section describes how to specify destinations using the features available on the
machine. For more information, refer to the following.
Address Enter/Next – page 68
Address Book – page 68
Speed Dial – page 69
One Touch Dial – page 70
Relay Broadcast – page 70
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4 Fax
NOTE: You can also specify multiple destinations at once (serial broadcast
transmission) without pressing the <Address Enter/Next> button, using Speed Dial,
One Touch Dial.
Address Enter/Next
Use this feature to send the document to more than one destination. You can enter
destinations using Speed Dial, One Touch Dial, or the numeric keypad on the control
panel. You can also use the Address Book to quickly look up and enter destinations
registered for Speed Dial.
You can specify up to 210 destinations at one time using a combination of Speed Dial,
One Touch Dial, and numeric keypad dialing. However, up to 12 of 210 destinations
can be specified using the numeric keypad dialing.
NOTE: With fax broadcasting, instructions to cancel transmission or redial cannot be
issued for individual recipients. Instructions to cancel or redial will be applied to all
recipients listed at the time of transmission.
1. Enter the first destination.
2. Press the <Address Enter/Next> button
on the control panel.
3. Enter the next destination.
4. Repeat steps 2 and 3 as required.
<Address Enter/Next> button
NOTE: You can delete a destination which has been entered using Speed Dial or One
Touch Dial by pressing the <C> button once. When dialing manually, you can delete
the number one digit at a time using the <C> button.
Address Book
Use this feature to quickly search and enter registered destinations and Fax Programs
by selecting an entry from the list or using [Search by Index]. If you select a Fax
Program, you can send a document using the settings registered in the program.
Entries in the Address Book are the ones you registered in Speed Dial and Fax
Program, and are ordered by the Speed Dial codes and Fax Programs they are
assigned (respectively). For more information on how to register Speed Dial codes and
Fax Programs, refer to Create/Delete in the Setups chapter on page 166. For more
information on a Fax Program, refer to One Touch Dial on page 70.
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Specifying Destinations
1. Press the <Address Book> button on
the control panel.
<Address Book> button
2. Select the required option.
3. Press the <Address Enter/Next> button
on the control panel.
Address Book
Allows you to select from the list of destinations registered in Speed Dial.
Program List
Allows you to select from the list of programs registered in Fax Program.
NOTE: You cannot select a Fax Program if a destination is already specified.
Search by Index
Allows you to locate a destination by the index character assigned to the destination
when registered in Speed Dial.
Follow the steps below:
1. For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number
using the <Select> button.
2. Enter an index character using the alphanumeric keypad.
3. Select [Confirm] using the <Select> button or press the <Enter> button. The list of
addresses that match the entered index displays.
Speed Dial
This feature allows you to dial quickly using a 3-digit code assigned to the destination.
If you register the fax number to Speed Dial code 123, you can only enter 123 and dial
automatically the registered fax number assigned to Speed Dial code 123. You can
register up to a total of 200 Speed Dial codes combining fax numbers and e-mail
addresses. When you register Speed Dial codes 001–036, their codes are
automatically assigned to One Touch Dial buttons on the control panel. Speed Dial
codes are listed and can be searched in Address Book. For more information on how
to register Speed Dial codes, refer to Speed Dial in the Setups chapter on page 166.
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4 Fax
1. Press the <Speed Dial> button on the
control panel.
2. Enter a 3-digit code.
<Speed Dial> button
NOTE: If the 3-digit code entered is correct, the destination is displayed. If it is
incorrect, you are prompted to re-enter a 3-digit code.
One Touch Dial
This feature allows you to select preset Speed Dial codes 001-036 or Fax Programs
p01- p18 using One Touch buttons. One Touch Dial consists of the following three
pages and you can change the page using the flip cards.
• Page 1 displays Speed Dial codes 001–018.
• Page 2 displays Speed Dial codes 019–036.
• Page 3 displays Fax Programs p01–p18.
NOTE: You can assign any Speed Dial codes between 037 and 200 to Fax Program
p01-p18. This allows you to register a maximum of 54 Speed Dial codes in One Touch
Dial.
Fax Program
Fax Program is a dialing method of programming a fax destination and fax-sending
operations to allocate one key. You can always send faxes with the same settings by
recalling the program using One Touch Dial. Items such as serial broadcast
transmission, timer transmission, and Multiple-up transmission can all be registered in
advance, and the operation is then as simple as touching a single key. It is an effective
way to save time. Up to 30 Fax Programs can be registered using 3-digit codes. When
you register Fax Programs p01–p18, their codes are automatically assigned to One
Touch buttons on the control panel. For more information on how to register Fax
Programs, refer to Fax Program in the Setups chapter on page 168.
1. If necessary, flip One Touch panels to
access the required One Touch button.
2. Press the One Touch button.
One Touch buttons
Relay Broadcast
This feature allows you to send a document to a remote machine, which then sends the
document to multiple destinations registered in the remote machine for Speed Dial.
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Fax Features
This can reduce transmission costs when the destinations are out of town or located in
another country, as you only need to send the document to the broadcasting machine.
The remote machine that broadcasts your document to multiple destinations is referred
to as a relay station. You can specify multiple relay stations, or even ask the first station
to relay your document to the secondary relay station, which then broadcasts the
document to other destinations. Also the send document can be printed at the relay
station.
Use F Code to specify a relay station and destinations if they also support relay
broadcasting using F Code. For more information about relay broadcasting using F
Code, refer to Relay Broadcast/Remote Relay Broadcast on page 76.
NOTE: Relay broadcasting with F Code can be used among machines that have both
F Code and the relay broadcast functions.
Fax Features
This section describes the various features available for a fax job. For more information
about the features available, refer to the following.
Resolution – page 72
Lighten/Darken – page 73
Scan Size – page 73
Reduce/Enlarge – page 74
Send Header – page 74
Transmission Report – page 75
F Code – page 75
Overseas Communication – page 77
Delayed Start – page 77
Multiple-Up – page 78
Priority Send – page 78
Recipient Print Sets – page 78
Direct Send – page 79
2 Sided Originals – page 79
Stamp – page 80
Polling – page 80
Bulletin Board – page 82
Mailbox – page 83
Chain Dialing – page 84
On-Hook – page 84
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4 Fax
1. Press the <Fax> button on the control
panel.
2. Press the < > or < > button to switch
between screens.
3. Select the required option.
Resolution
The resolution affects the quality of the fax the remote machine receives. A higher
resolution yields better quality. A lower resolution reduces communication time.
1. Press the < > or < > button to display
[Resolution] on the Fax screen.
2. Select [Resolution] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Text
Select this option when sending a text document.
Fine
Scans documents using 8 × 7.7 lines/mm resolution. This option is recommended for
detailed line art or small letters.
Superfine
Scans documents using 16 × 15.4 lines/mm resolution. This option is recommended for
detailed line art or small letters. It requires more communication time, but produces a
higher image quality.
Halftone
Specifies a resolution for dark and light coloring such as pictures.
Super Halftone
Specifies a resolution for dark and light coloring such as pictures. It requires more
communication time, but produces a higher image quality.
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Fax Features
Superfine Halftone
Specifies a resolution for when both photographs with dark and light coloring and text
are on the same image.
Lighten/Darken
This feature allows you to adjust the density of scanned images in five levels. Use the
<Select> buttons to lighten or darken the image.
1. Press the < > or < > button to display
[Lighten/Darken] on the Fax screen.
2. Select [Lighten/Darken] using the
<Select> button.
3. Move
on the screen by selecting [Darken] or [Lighten] using the <Select>
button to select the density level.
4. Press the <Enter> button.
Scan Size
Using this feature, the size of the document can be automatically detected or selected
from a list of preset sizes. If a preset size is selected, documents will be scanned
according to the specified size regardless of their actual size.
1. Press the < > or < > button to display
[Scan Size] on the Fax screen.
2. Select [Scan Size] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Auto Detect
Detects the size of the document automatically.
Standard size documents can be automatically detected. If the document is not a
standard size, or the size cannot be detected, the machine will automatically choose
the size to prevent image loss. For more information about sizes that can be
automatically detected, refer to When Using the Fax Feature in the Appendix chapter
on page 216.
NOTE: If the document size is not detected automatically, the edge of the document
may be missing, or the scanned size may be too large, so specify the scanned size.
Presets
Allows you to select from the preset standard sizes.
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4 Fax
Reduce/Enlarge
This feature allows you to enlarge or reduce a scanned document to a specified ratio
to transmit.
NOTE: The document will be enlarged or reduced by the enlargement ratio specified
here, regardless of the document size. Even if documents of different sizes are set,
they will all be transmitted with the same enlargement ratio.
NOTE: When the enlargement ratio is set to a value other than 100%, [Rotate 90°]
under [Fax Send Settings] is disabled.
1. Press the < > or < > button to display
[Reduce/Enlarge] on the Fax screen.
2. Select [Reduce/Enlarge] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
100%
Scans and sends the document the same size as the original document.
Presets
Allows you to select from the preset reduction/enlargement ratios.
Send Header
Use this feature to add the sender name, the start time, the date of transmission, and
the number of pages to the top of each page of the document. You can select from two
registered sender names, which are set up by the System Administrator. For more
information, refer to Send Header in the Setups on page 154.
NOTE: If you use a send header, you can add the name of the destination registered
in Speed Dial.
1. Press the < > or < > button to display
[Send Header] on the Fax screen.
2. Select [Send Header] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
Off
Disables the feature.
Sender Name 1
Uses the send header registered to Sender Name 1.
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Fax Features
Sender Name 2
Uses the send header registered to Sender Name 2.
Recipient Name
Prints a recipient name which is registered in a Speed Dial, along with a sender name.
This is available only when you dial using Speed Dial, One Touch Dial, or Address
Book.
Transmission Report
With this feature enabled, the machine prints a report at the end of the transmission
that shows the transmission result.
The System Administrator specifies whether to print out a report when sending a fax to
a single destination, whether to print out a report when sending a fax to multiple
destinations, and whether to print out the scanned documents with the report. For more
information about reports, refer to Report Settings in the Setups chapter on page 161.
1. Press the < > or < > button to display
[Trans. Report] on the Fax screen.
2. Select [Trans. Report] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
Undelivered
Prints a report only when transmission fails.
Off
Never prints a report.
On
Always prints a report no matter how the transmission ends.
F Code
This feature enables fax transmissions using the F Code defined by the
Communications and Information network Association of Japan. The F Code standard
is based on Recommendation T.30 defined by ITU Telecommunication Standardization
Sector (ITU-T), and allows communication with remote machines that support the
same standard, regardless of their manufacturers.
You must know the F Code and the password (if one is set up) of the remote machine
before sending or retrieving a document.
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4 Fax
F Code communication can also be specified using One Touch or Speed Dial. To
perform F Code transmissions using One Touch Dial or Speed Dial, an F Code and a
password (if required) must be registered in the Address Book in advance, along with
the destination. You can use F Code for the following features.
• Confidential Communication – Allows you to communicate with remote machines to
deal with confidential documents by using mailboxes.
Confidential Sending: You can send a confidential fax document using F Code to
specify the mailbox set up in the remote machine. You must know the remote
machine’s F Code and password (if set up) before sending the document.
Confidential Receiving: Received documents are stored in the mailbox set up in the
machine in advance. You can set the machine to accept only the documents with a
correct F Code and/or password. For registering mailbox, refer to Mailbox in the
Setups chapter on page 170.
• Bulletin Board – Allows you or remote machines to freely browse documents in the
bulletin board on the machine. You or remote machines can post, retrieve, or print
the documents in a bulletin board. For sending and retrieving documents, you can
use F Code.
For Bulletin Board features, refer to Bulletin Board on page 82.
• Recipient Print Sets – Allows you to specify the number of copies the remote
machine will print out.
• Relay Broadcast/Remote Relay Broadcast – To send a document to a remote
machine (acting as a relay station) for broadcasting, specify the remote machine's
F Code and the password (if required) in your machine. To use your machine as a
relay station, the F Code and the password (if one is set up) for your machine must
be specified in the remote machine that initiates relay broadcasting. For information
about how to specify the machine as a relay station, refer to F Code in the Setups
chapter on page 159.
NOTE: If a transmission error occurs during reception, or reception is canceled before
completion, pages up to the last one completely received are available for relay
transmission.
NOTE: Reception is impossible when a memory full error occurs.
NOTE: The relaying machine schedules transmission at the same time as it receives
the transmission, so further reception becomes impossible if the number of scheduled
transmissions exceeds 64.
NOTE: If the machine that initiates relay broadcasting is specified on the relay station
as a destination, the system could enter an endless loop cycle.
Specify F Code signals within the range of 1 to 20 digit using number (0–9) and symbols
(#, *).
Ask the remote machine about the method of specifying F Code signals.
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Fax Features
1. Press the < > or < > button to display
[F Code] on the Fax screen.
2. Select [F Code] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Off
Disables the feature.
F Code
You can enter F Code using the numeric keypad on the control panel.
Password
You can enter a password using the numeric keypad on the control panel.
When specify the password, you must set the F Code. You cannot specify a password
without F Code.
Overseas Communication
Use this feature to minimize errors on telephone lines. This is often the case with
overseas calls.
1. Press the < > or < > button to display
[Overseas Comm.] on the Fax screen.
2. Select [Overseas Comm.] using the
<Select> button.
3. Select [On] to enable the feature using the <Select> button.
Delayed Start
This feature allows you to set the start time to send faxes or start polling jobs. If the time
entered has already past, it will be sent at the time entered the next day. The current
time is also displayed.
NOTE: If the power is not switched on at the specified time, the line is busy, or another
problem prevents transmission, transmission will begin as soon as it becomes
possible.
1. Press the < > or < > button to display
[Delayed Start] on the Fax screen.
2. Select [Delayed Start] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
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4 Fax
Off
Disables the feature.
Hours
Press the <C> button to clear the entered value, and then enter the hour of the delayed
start time using the numeric keypad on the control panel.
Minutes
Press the <C> button to clear the entered value, and then enter the minute of the
delayed start time using the numeric keypad on the control panel.
Multiple-Up
When using the document feeder, use this feature to send two consecutive pages as a
single page. The arrangement of the scanned documents is fixed as top to bottom.
1. Press the < > or < > button to display
[Multiple-Up] on the Fax screen.
2. Select [Multiple-Up] using the <Select>
button.
3. Select [2 Up] to enable the feature using the <Select> button.
Priority Send
This feature allows an urgent document to be transmitted with top priority. If multiple
Priority Send documents exist, the one which is specified first is transmitted first.
1. Press the < > or < > button to display
[Priority Send] on the Fax screen.
2. Select [Priority Send] using the
<Select> button.
3. Select [On] to enable the feature using the <Select> button.
Recipient Print Sets
This feature allows you to specify the number of copies the remote machine will print.
NOTE: This function is disabled, if the destination was specified using a Speed Dial
entry for which an F Code has been set, or if the F Code is used from the control panel
to specify the destination.
1. Press the < > or < > button to display
[Recip. Print Sets] on the Fax screen.
2. Select [Recip. Print Sets] using the
<Select> button.
3. Select the required option.
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Fax Features
4. Press the <Enter> button.
1
The remote machine will print one copy.
Enter Quantity
Allows you to specify the number of copies the remote machine will print. Press the <C>
button to clear the entered value, and then enter the required number of copies using
the numeric keypad on the control panel.
Direct Send
Using the document feeder, this feature allows you to start sending a fax immediately
after scanning the first page of documents. This is a useful feature when there is
inadequate available memory on the machine. When you use the feature, the <Direct
Send> green light illuminates.
NOTE: This cannot be used during transmission or reception.
NOTE: This cannot be used if there is no free memory capacity.
1. Press the < > or < > button to display
[Direct Send] on the Fax screen.
2. Select [Direct Send] using the <Select>
button.
<Direct Send> light
<Direct Send> button
3. Select [On] to enable the feature using
the <Select> button.
Confirm the <Direct Send> light
illuminates.
NOTE: The <Direct Send> button on the control panel provides a quick way of using
this feature.
2 Sided Originals
When using the DADF, use this feature to specify whether the documents are singlesided or double-sided, and to specify the orientation of the documents.
1. Press the < > or < > button to display
[2 Sided Originals] on the Fax screen.
2. Select [2 Sided] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
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4 Fax
1 Sided
Scans single-sided documents.
2 Sided
Scans double-sided documents. When you select this option, the [Originals] screen
displays allowing you to select from the following options.
NOTE: It is not possible to specify which way up the document should be. The inner
end of the document, when viewed from the control panel side, is processed as the
head.
• Rotate Side 2 Off – Select to scan double-sided documents opened side by side.
• Rotate Side 2 On – Select to scan double-sided documents opened vertically.
Stamp
Use this feature to stamp each sheet of a document as it passes through the document
feeder for scanning. When using this feature, the mark “O” is stamped on the scanned
page. The stamped pages allow you to confirm that the scanning is successful.
NOTE: Load the document to be stamped in the document feeder.
NOTE: Double-sided documents cannot be stamped.
1. Use the < > or < > button to display
[Stamp] on the Fax screen.
2. Select [Stamp] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Off
Disables the feature.
Bottom Only
Stamps the mark “O” at the bottom of each page.
Top & Bottom
Stamps the mark “O” at both top and bottom of each page.
Polling
This feature allows you to retrieve a document from a remote machine, which is
referred to as “polling”. The remote fax information is entered using the same method
for sending faxes, but the Polling option is used to initiate retrieving the fax from the
remote machine.
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Fax Features
You can also retrieve a document stored in a confidential mailbox on the remote
machine. For this function, a mailbox number and password (if one is set up) is
required.
1. Press the < > or < > button to display
[Polling] on the Fax screen.
2. Select [Polling] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Document for Polling
Allows you to store a document in memory to allow a remote machine to poll your
machine. Only one document can be stored for polling. The feature cannot be used if
there is another document already stored to be sent.
Poll Receive
Allows you to retrieve a document from a remote machine. You can specify only one
destination for one polling job. When you select this option, the [Poll Receive] screen
displays.
NOTE: Although the machine attempts to redial if the remote machine does not
respond to a polling request, no retry will be attempted if a transmission error occurs
during polling reception.
Cancel
Exits the [Polling] screen and returns to the Fax screen.
[Document for Polling] screen
You can set the following options for the document to be polled on the machine:
[Resolution], [Lighten/Darken], [Scan Size], [Reduce/Enlarge], [Send Header],
[Stamp], [Multiple-Up], [2 Sided Originals], and [Trans. Report]. For more information,
refer to each option.
NOTE: You can return to the [Polling] screen by selecting [Cancel] using the <Select>
button.
1. Select [Doc. for Polling] on the [Polling]
screen using the <Select> button.
2. Select the required option.
3. Change the settings if required.
4. Press the <Enter> button.
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4 Fax
[Poll Receive] screen
You can set the following options for retrieving a document from a remote machine: [F
Code], [Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not
need to specify the recipient as the same method for sending faxes. For more
information, refer to each option.
NOTE: You can return to the [Polling] screen by selecting [Cancel] using the <Select>
button.
1. Select [Poll Receive] on the [Polling]
screen using the <Select> button.
2. Select the required option.
3. Change the settings if required.
4. Press the <Enter> button.
Bulletin Board
This feature enables remote machines to freely browse documents on the bulletin
boards on the machine. You or remote machines can post, retrieve, print, or delete the
documents on a bulletin board. To post documents, the bulletin board must be set up
in advance. For more information, refer to Bulletin Board in the Setups chapter on
page 169.
NOTE: You can also post or retrieve the document on a bulletin board using F Code.
For more information, refer to F Code on page 75.
1. Press the < > or < > button to display
[Bulletin Board] on the Fax screen.
2. Select [Bulletin Board] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
Browse (Fax In)
Allows you to browse or retrieve documents posted on a bulletin board on the remote
machine. You can specify only one destination for retrieving a document (Polling).
When you select this option, the [Browse (Fax In)] screen displays.
Post/Print/Delete
Allows you to post, print or delete documents on a specified bulletin board on the
machine. When you select this option, the [Bulletin Board] screen displays.
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Fax Features
[Browse (Fax In)] Screen
You can set the following features for browsing or retrieving documents: [F Code],
[Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not need to
specify the recipient as the same method for sending faxes. For more information, refer
to each option.
NOTE: You can return to the [Bulletin Board] screen by selecting [Cancel] using the
<Select> button.
1. Select [Browse (Fax In)] on the [Bulletin
Board] screen using the <Select>
button.
2. Select the required option.
3. Change the settings if required.
[Bulletin Board] Screen
You can select a bulletin board from the displayed list for posting, printing or deleting
documents.
1. Select [Post/Print/Delete] on the
[Bulletin Board] screen using the
<Select> button.
2. Select the required bulletin board from
the list.
3. Select the required option.
Print
Allows you to print the selected document.
Delete
Allows you to delete the selected document.
Post
Allows you to post a document if the bulletin board is empty. If a document is already
posted on the bulletin board, the new document will overwrite it.
Mailbox
This feature allows you to print or delete confidential documents stored (received from
remote machines) in mailboxes on the machine. At least one confidential mailbox must
be set up for the feature. For more information on how to register mailboxes, refer to
Mailbox in the Setups chapter on page 170.
NOTE: To check whether there is any received message in the mailbox, check
whether the <Jobs in Memory> indicator on the control panel is lit, then display the
[Mailbox] screen to view details.
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4 Fax
1. Press the < > or < > button to display
[Mailbox] on the Fax screen.
2. Select [Mailbox] using the <Select>
button.
3. Select a mailbox from the list.
4. Enter a password for the mailbox.
5. Perform the necessary operations.
Print
Prints the documents in the selected mailbox.
Delete All
Deletes all of the documents in the selected mailbox.
Chain Dialing
This feature allows you to specify a destination combining multiple Speed Dial codes,
One Touch Dial buttons and dialing using the numeric keypad. For example, you can
register country codes and local area codes for each Speed Dial in advance and then
combine them to specify one destination.
NOTE: The maximum number of digits for the feature is 192. However, Speed Dial
codes, One Touch Dial codes and manually dialed numbers can only be entered up to
64 digits each, so input may be limited even when the number of digits is less than
192 digits.
1. Press the < > or < > button to display
[Chain Dialing] on the Fax screen.
2. Select [Chain Dialing] using the
<Select> button.
3. Select [On] to enable the feature.
On-Hook
This feature allows you to send a document after checking to hear the other party
answers, using line monitor. The line monitor volume can be set by the System
Administrator. For more information, refer to Line Monitor in the Setups chapter on
page 135.
NOTE: Load the document for manual transmission in the document feeder. Manual
transmission is disabled if there is no document loaded in the document feeder.
If there is no document in the document feeder, the machine can be used for manual
reception and polling reception.
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Fax Features
NOTE: The <Manual Dial> button is disabled when the external telephone is in use.
The external telephone cannot be used when the machine is in On-Hook mode.
1. Press the <Manual Dial> button on the
control panel. Press the <Manual Dial>
button again or the <Clear All> button to
exit the On-Hook mode.
<Manual Dial> button
85
4 Fax
86
5 E-mail
This chapter contains information about using the optional E-mail features, which are
dependent on your machine configuration. To use these features, 128/256 MB Memory
(for Printer), Fax Kit, Printer Kit, and Scan to Email Kit must be installed. With this
feature, documents are scanned and sent to specified destinations as e-mail
attachments. You can specify destination addresses by using Speed Dial, One Touch
Dial, the alphanumeric keypad on the control panel, or by selecting from Address Book.
NOTE: Various settings are required to use the E-mail features. For more information,
refer to the Network Administrator Guide.
NOTE: The E-mail transmission feature of the machine is able to send e-mail to
computers. It is not able to send e-mail to fax machines with Internet functions.
E-mail Procedure
This section describes how to scan documents to send them as attachments. Follow
the steps below.
1. Load the Documents – page 87
2. Select the Features – page 89
3. Specify the Destination – page 89
4. Start the E-mail Job – page 90
5. Confirm the E-mail Job in the Job Status – page 90
Stop the E-mail Job – page 91
1. Load the Documents
The following steps explain how to load documents using the document feeder or
document glass. When scanning a document in the form of sheet or multiple
documents as a stack, use the document feeder. When scanning a document that is
relatively heavy such as brochures or booklets, use the document glass.
NOTE: The scanning method differs between when the document is set in the
document feeder and when it is set on the document glass, so the scan area may
change.
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5 E-mail
• Document Feeder
Mixed size documents can be scanned as a stack when selecting [Auto Detect] on the
[Scan Size] screen. This feature is available only when the documents have the same
width. Use the document glass to scan mixed size documents with different width.
Otherwise, image loss may occur for the width of the first page will be the size for all
the scanned documents. All the documents are scanned at a time, therefore you can
not change the settings such as [Resolution], [Lighten/Darken], or [Reduce/Enlarge].
When you want to change the settings for each page, use the document glass.
• Document Glass
If you have more than one stack of documents to scan, select [Next] using the <Select>
button while the current stack of documents is being scanned. This allows you to scan
multiple or mixed size documents as one set of data. Also, you can change the scan
settings for each page.
1. Load documents face up into the
document feeder or face down on the
document glass.
For more information on how to load the
documents, refer to 1. Load the Documents
in the Copy chapter on page 49.
Scan the Documents
There are two methods of scanning the documents.
NOTE: As the machine does not support the function to scan non-standard size
document precisely, the edge of the document may be missing, or the scanned size
may be larger than the original size. Specify the scanned size when non-standard size
document is loaded. For more information on how to specify the scanned size, refer to
Scan Size on page 96.
NOTE: The document glass cannot automatically detect the document width less than
A4 SEF (202mm), such as post card and A5 SEF. When you load the document of the
width less than A4 SEF, select a size close to the document before scanning. For
more information on how to select the scan size, refer to Scan Size on page 96.
• Auto Detect
Standard size documents can be automatically detected. If the document is not a
standard size, or the size cannot be detected, the machine will automatically choose
the standard size to prevent image loss. For more information about sizes to be
detected or replaced automatically, refer to When Using the E-mail Feature in the
Appendix chapter on page 219.
• Select the Scan Size
You can select the scan size from the preset sizes. For more information on how to
select the scan size, refer to Scan Size on page 96.
88
E-mail Procedure
2. Select the Features
Only those features relevant to the machine configuration will be available.
NOTE: If the machine remains idle for a set time (determined by the System
Administrator), the settings will be reset. For more information, refer to Auto Clear in
the Setups chapter on page 134.
1. Press the <E-mail> button on the
control panel. Ensure that the E-mail
screen is displayed.
<E-mail> button
2. Press the <Clear All> button once on
the control panel to cancel any previous
selections.
3. Select an option for the required
feature.
<Clear All> button
If necessary, press the < > or < > button to switch between screens to configure the
e-mail settings. For more information, refer to E-mail Features on page 95.
3. Specify the Destination
To specify an e-mail destination, the machine provides the following methods.
NOTE: When sending e-mail, check the destination before sending. Even when e-mail
transmission has failed, the error may not be displayed in the job history. E-mails to
notify of transmission errors will not be received. Therefore, the user may be unaware
of a failed transmission in some cases. For these reasons, it is important to check that
the addressee is correct before sending the e-mail.
• Using the numeric keypad on the control panel
• Using Address Book (refer to Address Book on page 93.)
• Using Speed Dial (refer to Speed Dial on page 94.)
• Using One Touch Dial (refer to One Touch Dial on page 94.)
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5 E-mail
1. Specify e-mail destinations by entering addresses using the alphanumeric keypad
on the control panel.
You can send a document as e-mail attachments to multiple destinations in a single
operation. For more information, refer to Specifying Destinations on page 92.
4. Start the E-mail Job
1. Press the <Start> button on the control
panel to scan and send the documents.
NOTE: If the <Start> button is pressed when
no document has been set, the machine will
assume that a document of A3 SEF size has
been set, so A3-sized data will be sent to
the specified recipient.
<Start> button
NOTE: If the trouble, such as document jam
or memory full, is occurred while scanning multiple documents, the job is canceled
and the scanned data are deleted. If a memory full error has occurred, either delete
unnecessary data from the machine, or reduce the size of the scanned data by
reducing the resolution or the scanned area. To resume the same operation, load all
the documents again and press the <Start> button.
NOTE: If the data for one page exceeds the following size, transmission processing
will be aborted for lack of memory capacity. Data for which transmission has been
aborted will be discarded and not re-sent.
• If memory has been expanded to 128 MB: 4 MB/page
• If memory has been expanded to 256 MB: 8 MB/page
5. Confirm the E-mail Job in the Job Status
Follow the steps below to confirm the e-mail job you started.
NOTE: Check the Job History Report to see whether the e-mail has been sent. Even if
the Sent Report appears to indicate that the e-mail was sent normally, it may not
actually be possible to send the message. For how to print the Job History Report,
refer to Report/List (Print Jobs) in the Product Overview chapter on page 43. In case
of fax broadcasting, a transmission error to any one of the multiple specified recipients
will result in an error being displayed, even if the fax was sent successfully to some
recipients.
NOTE: If mail transmission has failed because of some error, the data stored in the
machine may be deleted rather than being automatically re-sent to the specified
recipient. Check the Job History Report. If the fax was not sent, set the document
again and re-send it.
90
E-mail Procedure
1. Press the <Job Status> button on the
control panel to display the Job Status
screen.
The job being processed will be displayed on
the Current screen.
2. If required, press the < > or < > button to display the All Jobs screen.
3. Select [Fax/E-mail] using the <Select> button.
4. Select [Send] using the <Select> button. The job will be displayed on the screen.
For more information, refer to Job Status in the Product Overview chapter on page 39.
Stop the E-mail Job
Follow the step 1 to manually cancel an e-mail job while scanning the document. After
scanning the document, follow the step 2 to 3.
1. Press the <Stop> button on the control
panel to cancel the current e-mail job.
<Stop> button
2. If required, press the <Job Status>
button on the control panel to display
the Job Status screen. To exit the Job
Status screen, press the <Job Status>
button.
3. If the job to be canceled is displayed on
the Current screen, select [Stop
(Delete)] using the <Select> button.
If not, go to step 4.
<Job Status> button
4. Press the < > button to display the All Jobs screen.
5. Select [Fax/E-mail] using the <Select> button.
6. Select [Send] using the <Select> button.
7. Select the job to be canceled by selecting [ ] or [ ] using the <Select> button.
8. Select [Details] using the <Select> button.
9. Select [Stop (Delete)] using the <Select> button.
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5 E-mail
Specifying Destinations
You can specify destinations using Speed Dial, One Touch Dial, or the numeric keypad
on the control panel. You can also use the Address Book to quickly look up and enter
destinations registered for Speed Dial.
You can specify up to 100 destinations at one time using Speed Dial, One Touch Dial,
and the numeric keypad dialing. However, up to 12 of 100 destinations can be specified
using the numeric keypad dialing. For more information, refer to the following.
E-mail Address – page 92
Address Book – page 93
Speed Dial – page 94
One Touch Dial – page 94
E-mail Address
Use the following steps to specify e-mail destinations by entering addresses using the
alphanumeric keypad on the control panel.
1. Press the < > or < > button to display
[E-mail Address] on the E-mail screen.
2. Select [E-mail Address] using the
<Select> button.
3. For Entry Mode, select [Alphabet] or [Number] using the <Select> button.
4. Enter an e-mail address using the alphanumeric keypad.
NOTE: To enter symbols, select [Alphabet] for Entry Mode and press the <#> button.
5. Press the <Enter> button.
To specify multiple addresses, follow the steps below:
6. Enter the next destination.
7. Repeat steps 5 and 6 as required.
NOTE: You can delete a destination which has been entered using Speed Dial or One
Touch Dial by pressing the <C> button once. When entering the e-mail address
manually, you can delete the character one digit at a time using the <C> button.
92
Specifying Destinations
Address Book
Use this feature to quickly search and enter registered destinations by selecting an
entry from the list or using [Search by Index]. Entries in the Address Book are the ones
you registered in Speed Dial and are ordered by the Speed Dial codes they are
assigned (respectively). For more information on how to register Speed Dial codes,
refer to Create/Delete in the Setups chapter on page 137.
1. Press the <Address Book> button on
the control panel.
<Address Book> button
2. Select the required option.
3. Press the <Enter> button on the control
panel.
Address Book
Allows you to select from the list of destinations registered in Speed Dial.
Search by Index
Allows you to locate a destination by the index character assigned to the destination
when registered in Speed Dial.
Following the steps below:
1. For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number
using the <Select> button.
2. Enter an index character using the alphanumeric keypad.
3. Select [Confirm] using the <Select> button or press the <Enter> button. The list of
addresses that match the entered index displays.
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5 E-mail
Speed Dial
This feature allows you to specify the e-mail address quickly using a 3-digit code
assigned to the destination. If you register the e-mail address to Speed Dial code 123,
you can only enter 123 and specify automatically the registered e-mail address
assigned to Speed Dial code 123. You can register up to a total of 200 Speed Dial
codes combining fax numbers and e-mail addresses. When you register Speed Dial
codes 001–036, their codes are automatically assigned to One Touch Dial buttons on
the control panel. Speed Dial codes are listed and can be searched in the Address
Book. For more information on how to register Speed Dial codes, refer to Speed Dial
in the Setups chapter on page 166.
1. Press the <Speed Dial> button on the
control panel.
2. Enter a 3-digit code.
<Speed Dial> button
NOTE: If the 3-digit code entered is correct, the destination is displayed. If it is
incorrect, you are prompted to re-enter a 3-digit code.
One Touch Dial
This feature allows you to select preset Speed Dial codes 001–036 using One Touch
Dial buttons. One Touch Dial consists of the following three pages and you can change
the page using the flip cards.
• Page 1 displays Speed Dial codes 001–018.
• Page 2 displays Speed Dial codes 019–036.
• Page 3 displays Fax Programs p01–p18. (Fax Program is unavailable for the E-mail
feature)
1. If necessary, flip One Touch panels to
access the required One Touch button.
2. Press the One Touch button.
One Touch buttons
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E-mail Features
E-mail Features
This section describes the various features available for e-mail job. For more
information about the features available, refer to the following.
Resolution – page 95
Lighten/Darken – page 96
Scan Size – page 96
Reduce/Enlarge – page 97
File Format – page 97
Transmission Report – page 98
2 Sided Originals – page 98
Sender – page 99
1. Press the <E-mail> button on the
control panel.
2. Press the < > or < > button to switch
between screens.
3. Select the required option.
Resolution
Use this feature to select the resolution for scanning documents.
1. Press the < > or < > button to display
[Resolution] on the E-mail screen.
2. Select [Resolution] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
200dpi Text
Specifies a 200 dpi resolution for documents that contain text only.
400dpi Text
Specifies a 400 dpi resolution for documents that contain text only.
600dpi Text
Specifies a 600 dpi resolution for documents that contain text only.
200dpi Photo
Specifies a 200 dpi resolution for documents that contain photographs only.
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5 E-mail
400dpi Photo
Specifies a 400 dpi resolution for documents that contain photographs only.
600dpi Photo
Specifies a 600 dpi resolution for documents that contain photographs only.
400dpi Text/Photo
Specifies a 400 dpi resolution for documents that contain both text and photographs.
600dpi Text/Photo
Specifies a 600 dpi resolution for documents that contain both text and photographs.
Lighten/Darken
This feature allows you to adjust the density of scanned images in five levels. Use the
<Select> buttons to lighten or darken the image.
1. Press the < > or < > button to display
[Lighten/Darken] on the E-mail screen.
2. Select [Lighten/Darken] using the
<Select> button.
3. Move
on the screen by selecting [Darken] or [Lighten] using the <Select>
button to select the density level.
4. Press the <Enter> button.
Scan Size
Using this feature, the size of the document can be automatically detected or selected
from a list of preset sizes. If a preset size is selected, documents will be scanned
according to the specified size regardless of their actual size.
1. Press the < > or < > button to display
[Scan Size] on the E-mail screen.
2. Select [Scan Size] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
Auto Detect
Detects the size of the document automatically.
Standard size documents can be automatically detected. If it is not a standard size
document, switch to the nearest standard size.
For more information about the size that can be automatically detected, refer to When
Using the E-mail Feature in the Appendix chapter on page 219.
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E-mail Features
Presets
Allows you to select from the preset standard sizes.
Reduce/Enlarge
This feature allows you to reduce or enlarge a scanned document to a specified ratio.
NOTE: If the enlarged size is larger than A3 SEF, the portion in excess of that size will
be cut out of the scanning area.
1. Press the < > or < > button to display
[Reduce/Enlarge] on the E-mail screen.
2. Select [Reduce/Enlarge] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
100%
Scans the document the same size as the original document.
Presets
Allows you to select from the preset reduction/enlargement ratios.
File Format
This feature allows you to select the file format to save scanned data.
1. Press the < > or < > button to display
[File Format] on the E-mail screen.
2. Select [File Format] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
TIFF
Saves scanned data in TIFF (Tagged Image File Format).
PDF
Saves scanned data in PDF (Portable Document Format).
DocuWorks
Saves scanned data in DocuWorks format.
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5 E-mail
Transmission Report
With this feature enabled, the machine prints a report at the end of the transmission
that shows the transmission result.
The System Administrator specifies whether to print out a report when sending e-mail
to a single destination, whether to print out a report when sending e-mail to multiple
destinations, and whether to print out the scanned documents with the report. For more
information about reports, refer to Transmission Report in the Setups chapter on
page 165.
1. Press the < > or < > button to display
[Trans. Report] on the E-mail screen.
2. Select [Trans. Report] using the
<Select> button.
3. Select the required option.
4. Press the <Enter> button.
Undelivered
Prints a report only when transmission fails.
OFF
Never prints a report.
On
Always prints a report no matter how the transmission ends.
2 Sided Originals
When using the DADF, use this feature to specify whether the documents are singlesided or double-sided, and to specify the orientation of the documents.
1. Press the < > or < > button to display
[2 Sided Originals] on the E-mail
screen.
2. Select [2 Sided] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
1 Sided
Scans single-sided documents.
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E-mail Features
2 Sided
Scans double-sided documents. When you select this option, the [Originals] screen
displays allowing you to select from the following options.
• Rotate Side 2 Off – Select to scan double-sided documents opened side by side.
• Rotate Side 2 On – Select to scan double-sided documents opened vertically.
Sender
For sender information, you can use the machine's address assigned by the System
Administrator or select the address registered in the Address Book.
For more information about Speed Dial, refer to Speed Dial in the Setups chapter on
page 166.
1. Press the < > or < > button to display
[Sender] on the E-mail screen.
2. Select [Sender] using the <Select>
button.
3. Select the required option.
4. Press the <Enter> button.
System Admin.
Uses the machine's address assigned by the System Administrator.
Address Book
Displays the list of e-mail addresses registered in Address Book.
1. Select [Address Book] using the
<Select> button on the [Sender] screen.
2. Select the required address by selecting
[ ] or [ ] using the <Select> button.
3. Press the <Enter> button. The specified address is indicated by an asterisk (*).
NOTE: If no name is registered in the Address Book, the machine displays the e-mail
address assigned to the machine by the System Administrator.
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5 E-mail
Search by Index
Allows you to locate an e-mail address by the index character assigned to the address
when registered in Speed Dial. To search by index character, follow the steps below.
1. For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number
using the <Select> button.
2. Enter an index character using the alphanumeric keypad.
3. Select [Confirm] using the <Select> button or press the <Enter> button. The list of
addresses that match the entered index displays.
100
6 Print
This chapter contains information about using the optional print features, which are
dependent on your machine configuration. With this feature, you send printing jobs
from a computer directly to the machine.
You can also send a PDF file directly to the machine for printing without using the print
driver. This is referred to as “PDF direct printing”. PDF direct printing is available when
you install the PostScript Kit. For more information about the PDF direct printing, refer
to the documentation contained in the CD-ROM of the Driver CD Kit.
Print Driver Features
In order to print from a computer, a print driver must be installed on the computer. If you
have installed an earlier version of the printer driver, uninstall it first before installing the
new version.
For instructions on installing the print driver, refer to the documentation contained in the
CD-ROM of the Driver CD Kit.
When you select the machine as the printer, the associated print screen is displayed
on the computer. Select the [Print] menu from the toolbar to display the print screen.
For more information, refer to PCL driver On-line Help.
NOTE: Only those features relevant to the machine configuration will be available.
NOTE: In some cases, expanding the printer memory may make it possible to print
the size of data required, but in other cases even expanding the memory capacity may
not enable printing.
NOTE: If the type of paper specified for the print driver is not set in the machine, a
different type of paper will be used to print.
Job Type
• FAX - Select this to send faxes from a computer via the machine. You can specify
the destination.
• Normal - Select this for normal printing.
Multiple Up
Prints two, four, or eight independent documents onto one sheet of paper. The machine
automatically reduces/enlarges the images as needed to print them on one page.
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6 Print
Poster
Divides and enlarges a document, and prints each divided part onto multiple sheets of
paper. You can paste them all together to make one large poster.
Booklet Creation
Creates a document with the pages in the correct order to make a booklet when the
document is folded.
Transparency Separator
Inserts a divider page after each printed transparency.
Skip Blank Pages
Does not print blank pages when printing documents that contain blank pages.
Draft Mode
Prints the text and graphics in gray rather than black, thus reducing the amount of toner
used.
UNIX and Macintosh
Information about print features for UNIX and Macintosh computers is provided
separately. Refer to the following documentation for procedures on sending print jobs.
• UNIX - Network Administrator Guide
• Macintosh - PostScript User Guide
102
7 CentreWare Internet Services
This chapter contains information about the optional CentreWare Internet Services
program. CentreWare Internet Services program uses the embedded Web User
Interface which enables communication between a networked computer and the
machine via HTTP. CentreWare Internet Services can be used to check each job and
the machine status, or change the network settings.
NOTE: This service must be installed and set up by the System Administrator prior to
use. For more information about installation and setups of the CentreWare Internet
Services feature, refer to the Network Administrator Guide. Some of the CentreWare
Internet Services features will have restricted access. Contact the System
Administrator for further assistance.
NOTE: This service is not available on a machine where the direct printing feature is
not configured.
Target Computers
The OS and web browsers that can be used for CentreWare Internet Services are as
follows.
OS
Browsers
Windows 2000
Internet Explorer 5.5 SP2, Internet Explorer
6.0 SP1
Netscape 7.1
Windows XP
Internet Explorer 6.0 SP1
Netscape 7.1
Windows Server 2003
Internet Explorer 6.0 SP1
Netscape 7.1
Windows Vista
Internet Explorer 7.x
Mac OS 8.6 through 9.2.2 (PowerPC-based
Macintosh)
Internet Explorer 5.1
Netscape 7.02
Mac OS X 10.3.9
Mac OS X 10.4 through 10.4.9 (PowerPCbased Macintosh or Intel-based Macintosh)
Internet Explorer 5.2
Netscape 7.02
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7 CentreWare Internet Services
Accessing CentreWare Internet Services
Follow the steps below to access CentreWare Internet Services.
1. At a client workstation on the network, launch an internet browser.
2. In the URL field, enter “http://” followed by the internet address of the machine.
Then press the <Enter> key on the keyboard.
Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field:
http://vvv.xxx.yyy.zzz
If the port number is set, append that to the internet address as follows. In this example,
the port number is 80.
http://vvv.xxx.yyy.zzz:80
The home page of CentreWare Internet Services is displayed.
Standard Features - CentreWare Internet Services
CentreWare Internet Services enables you to display, configure, and change the
current status or settings of the machine through a web browser on a computer, instead
of the control panel of the machine.
Interface Options
The CentreWare Internet Services home page
contains four panels without visible boundaries.
Header Panel
Header Panel
Right Panel
Left Panel
Displays the header of all pages. The header
includes the CentreWare Internet Services logo
and the model of the machine. Just under this
panel on nearly all the pages is the tab bar which
Footer Panel
corresponds to the five functions or page
buttons. These are [Jobs], [Status], [Properties],
[Maintenance], and [Support]. You can navigate through the pages when you click the
text on each tab.
Footer Panel
At the bottom of every page is the Footer Panel which contains the company logo on
the left, the copyright information in the center.
Left Panel and Right Panel
The contents displayed on the left and right panel vary depending on the selected
category.
104
Jobs
For more information about each functional page, refer to the following.
Jobs – page 105
Status – page 107
Properties – page 108
Maintenance – page 121
Support – page 121
Jobs
This page displays a list of active and completed jobs sent using the protocols, or from
the machine control panel. The details displayed may differ from those shown on the
screen of the machine. In addition to displaying details on the jobs, this page allows you
to delete jobs as well.
Follow the steps below to select features available on the [Jobs] tab.
1. Click [Jobs] on the Header Panel of the home page.
2. On the collapsible menu of the Left Panel, click [Job List] to view the list of active
jobs or click [Job History List] then [Job History Report] to view the list of
completed jobs.
Job List
This page displays the list of active jobs being processed, when you select [Job List].
Details include the following.
NOTE: If the language used is Korean, Simplified Chinese, or Traditional Chinese, the
characters displayed in Job List may be garbled.
Delete
You can delete the selected job.
NOTE: In some instructions, the deletion of jobs might be ignored.
Follow the steps below to delete a job.
1. Select the check box of the job that requires deletion, then click [Delete].
If you have selected the check boxes for more than one job, all those jobs will be
deleted when you click [Delete].
2. A message to confirm the deletion of the selected job is displayed. Click [OK].
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) that has sent the job.
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7 CentreWare Internet Services
Status
Displays the status of the job.
Job Type
Displays the type of job.
Quantity
Displays the number of sets that have been processed.
Job History List
This page displays a list of completed jobs. Details include the following.
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) that has sent the job.
Job Status
Displays the status of the job.
Job Type
Displays the type of job.
Pages
Displays the number of pages printed.
Output Destination
Displays output destination details such as address, output tray, document receipt
number or name of the recipient server or file. A “-” will be displayed if the output
destination is unknown or not specified.
Host Interface
Displays the name of the host that has sent the job. A “-” will be displayed if the host
interface is unknown or not specified.
Date/Time Completed
Displays the date and time that the job was completed.
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Status
Status
This page allows you to check the status of the paper trays, output trays, and
consumables on the machine. The details displayed may differ from those shown on
the screen of the machine.
Follow the steps below to select features available on the [Status] tab.
1. Click [Status] on the Header Panel of the home page.
2. On the collapsible menu of the Left Panel, click the required feature.
General
This page displays the machine information and status. It also displays the [Refresh
Status] and [Reboot] buttons. Click the [Refresh Status] button to display the latest
information.
Trays
This page displays the status of the paper tray and output tray.
Paper Tray
Trays
Lists the available paper trays, namely Tray 1, Tray 2 (optional), Tray 3 (optional), Tray
4 (optional), and Tray 5 (Bypass Tray).
NOTE: Trays displayed will depend on the configuration.
Status
Displays the status of the paper tray.
NOTE: The status of the paper tray may displayed as [Unknown] if the machine is in
the power saver mode.
Paper Remaining
Displays the percentage of paper still available in each tray in 25% increments.
Paper Size
Displays the size of paper loaded in each tray.
Paper Type
Displays the type of paper loaded in each tray.
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Priority
Displays the priority of each tray when Auto Tray is selected. The highest priority will
be number 1. The greater the number, the lower the priority. You can change the
priority settings using [Paper Tray Attributes] on the [Properties] page.
Output Tray
Trays
Displays the name of the output tray.
Status
Displays the status of the output tray.
Consumables
The consumables menu displays the status of the drum cartridge and toner cartridge.
The status determines if you need to replace the consumable.
Drum Cartridge
Displays the status of the drum cartridge.
NOTE: If [Replace Now] is displayed, replace with a new drum cartridge.
Toner Cartridge
Displays the status of the toner cartridge.
NOTE: If the remaining toner becomes low, replace with a new toner cartridge.
Properties
This page allows you to view and set the machine properties. These include the
machine details and configuration, the CentreWare Internet Services settings, the port
settings, protocol settings, emulation settings as well as the memory settings. The
items displayed will depend on the model and configuration of the machine.
NOTE: Some settings with data entry use bytes as units of data volume. Each
character that you enter is one byte.
1. Click [Properties] on the Header Panel of the home page.
2. Select an item from the collapsible menu on the Left Panel. To select an item in
the [Port Settings], [Protocol Settings] or [Emulation Settings] folder, click “+” sign
on the left of the folder to open the item, if it is hidden.
3. To change settings, use the drop-down list box, text boxes and check boxes on
the page.
The default settings in the drop-down list box are indicated with an asterisk (*).
4. After changes have been entered, click [Apply New Settings].
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Properties
• To cancel any changes you have made, click [Restore Settings].
• To display the current machine settings, click [Refresh Status].
Depending on the selected items, you may be required to enter the System
Administrator name and password. The default name is “admin” and the default
password is “x-admin”. Some settings will be only available after you reboot the
machine from CentreWare Internet Services or after the machine is switched off and
on.
Properties Features
The following table displays the setting items available within this page.
Feature name
Setting items
Machine Details
Product Name
Indicates the name of the product. This is a display-only
item.
Serial No.
Indicates the serial number of the machine. This is a displayonly item.
Name
Enter the name of the machine.
Location
Enter the location of the machine.
Contact Person
Enter the name of the System Administrator. Up to 255
characters can be entered.
Administrator E-mail Address
Enter the e-mail address for the System Administrator. Up to
64 bytes can be entered.
Comment
Enter a comment about the machine.
Configuration
Memory
Displays the size of the RAM, each enabled port as well as
the emulation in use.
Available Printer Language
Displays the printer language used by the machine and its
version number.
Software
Displays the software version and status installed on the
machine.
Options
Displays the print area of the optional RAM.
Hardware
Displays the hardware installed, such as the Ethernet Port.
Counters
Displays the Total Impressions (printed documents only,
copies and faxes are not included).
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Feature name
110
Setting items
Paper Tray Attributes
Trays
Display the name of the tray.
Paper Type
Displays the paper type settings.
Priority
Allows you to configure the priority of the paper supply form
a specified tray.
Paper Settings
Paper Type
Displays the paper type. Specify the priority settings for each
paper type.
Paper Name
Enter the name for [Custom Paper 1] to [Custom Paper 3].
Up to 8 characters can be entered for each name.
Priority
Allows you to configure the priority settings when the Auto
Tray is selected for the various paper types.
Address Book
This page displays the information of the destination
registered in Speed Dial and allows you to configure, edit or
delete the settings for Speed Dial code. Enter Speed Dial
codes and click [Edit] to configure. The System
Administrator name and password are required to log in to
change the settings. The default name is “admin” and default
password is “x-admin”.
Address Book
Allows you to make detailed settings as follows:
Speed Dial – Displays Speed Dial code. This is a displayonly item.
Address Type – Allows you to select a fax number or a email address to register.
Recipient Address – Enter the fax number or the e-mail
address of the destination. Up to 64 bytes can be entered.
Recipient Name – Enter the recipient name. Up to 12 bytes
can be entered.
Index – Enter one index letter which allows you to search
through the fax numbers or the e-mail addresses.
The characters that can be used as the index are the
alphabet from A to Z and numeric from 0 to 9. You can enter
lower-case letters, however, lower case letters are converted
to upper case upon entry.
The letters you can enter for text searches of Address Book
is different between CentreWare Internet Services and the
control panel.
Communication Mode – Allows you to select the
communication mode.
Communication Speed – Allows you to select the
communication speed.
F Code – Enter an F Code not more than 20 digits.
Password (F Code Communication) – Enter a password of
not more than 20 digits for the F Code.
Properties
Feature name
Setting items
Mail Notice Settings
Notice Frequency
Select the frequency of sending the status e-mail.
Notice Day (Weekly)
Allows you to specify the day of the week on which the
status e-mail is sent.
Notice Date (Monthly)
Allows you to specify the date on which the monthly status email is sent.
Notice Time
Allows you to specify the time to send the e-mail notice.
IP Reject Frequency
Allows you to specify the number of rejections before
sending an e-mail notice for users whose IP addresses are
not registered in the permitted addresses.
Domain Reject Frequency
Allows you to specify the number of rejections before
sending an e-mail notice for users whose domains are not
registered in the permitted domains.
Next Notice Date
Displays the next transmission date.
Mail Recipient Settings:
Allows you to specify up to three recipient e-mail addresses
when Regular Notice, IP Reject Notice or Domain Reject
Notice is checked. Up to 128 bytes can be entered.
Auditron (Print)
Auditron (Print)
Select the check box to enable.
Non-account Print
Select the check box to enable.
Account Number
Allows you to change the information of account users. Click
[Edit] to configure.
User Account Settings (Print):
Allows you to make detailed settings as follows:
Account Number – This is a display-only item.
User Name – Enter the user name.
Password – Enter a 4 to 12 digit number for the password.
Black Account Limit – Allows you to configure the limitation
of black and white prints for each account.
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Feature name
112
Setting items
Internet Services Settings
Auto Refresh Interval
Use to enter a time interval when the contents of the browser
display will be refreshed automatically.
Display Language – Allows you to select the language to be
displayed from English, Simplified Chinese, Traditional
Chinese and Korean.
Administrator Mode
Allows you to specify whether to appoint the System
Administrator for CentreWare Internet Services settings.
Administrator Name
Enter the System Administrator name.
Administrator Password
Enter the System Administrator password.
Re-enter Password
Allows you to verify the System Administrator password by
re-entering the same password.
Port Status
This page displays the port settings and allows you to select
whether to enable or disable different ports used in the
printer.
Parallel
Select the check box to enable.
USB
Select the check box to enable.
EtherTalk
Select the check box to enable.
SMB
Select the check box to enable. You can also configure the
Transport Protocol to be used. To enable the Transport
Protocol, select the check box of TCP/IP and/or NetBEUI.
NetWare
Select the check box to enable. You can also configure the
Transport Protocol to be used. To enable the Transport
Protocol, select the check box of IPX/SPX and/or TCP/IP.
LPD
Select the check box to enable.
SNMP
Select the check box to enable. You can also configure the
Transport Protocol to be used. To enable the Transport
Protocol, select the check box of UDP and/or IPX.
IPP
Select the check box to enable.
Port9100
Select the check box to enable.
UPnP
Select the check box to enable.
Send E-mail
Select the check box to enable.
Mail Notice Services
Select the check box to enable.
Internet Services
Select the check box to enable.
Properties
Feature name
Port Settings
Setting items
This page displays the port settings for your machine, for
example, Ethernet and Parallel. Port Settings allows you to
configure the settings. Items displayed on this page will
depend on the model and settings of your printer.
Ethernet
This page allows you to configure the Ethernet transmission
rate.
Ethernet Settings – You can select one of the following
options.
• Auto: Detects the Ethernet transmission rate
automatically.
• 100BASE-TX: Selects 100BASE-TX as the default value.
• 10BASE-T: Selects 10BASE-T as the default value.
MAC Address – This is a display-only item.
Parallel
This page allows you to configure the parallel port settings.
Bi-directional Communication – Enable or disable
bidirectional communication (IEEE1284).
Auto Eject Time – Specifies the time when the paper will be
automatically ejected if no data is sent to the printer.
Adobe Communication Protocol – This is only displayed
when PostScript is enabled. Select one of the following
options.
• Normal: Select this when the communication protocol is in
the ASCII format.
• Binary: Select this when the communication protocol is in
the binary format.
• TBCP: Select this to switch between the specific control
codes when the communication protocols involve both
ASCII and binary formats.
USB
This page allows you to configure the USB settings.
Auto Eject Time – Specifies the time when the paper will be
automatically ejected if no data is sent to the printer.
Adobe Communication Protocol – This is only displayed
when PostScript is enabled. Select one of the following
options.
• Normal: Select this when the communication protocol is in
the ASCII format.
• Binary: Select this when the communication protocol is in
the binary format.
• TBCP: Select this to switch between the specific control
codes when the communication protocols involve both
ASCII and binary formats.
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Feature name
Protocol Settings
114
Setting items
EtherTalk
This is only displayed when PostScript is enabled.
Printer Name – Enter the printer name for EtherTalk.
Zone Name – Enter the EtherTalk zone name.
Printer Type – This is a display-only item.
SMB
This page allows you to configure the SMB protocol settings
for the following options.
Workgroup – Enter the workgroup name. Up to 15
characters can be entered.
Host Name – Enter the host name. Up to 32 characters can
be entered.
Administrator Name – Enter the System Administrator name.
Administrator Password – Enter the System Administrator
password.
Re-enter Password – Allows you to verify the System
Administrator password by re-entering the same password
specified in Administrator Password.
Maximum Sessions – Allows you to specify the maximum
number of sessions.
TBCP Filter – This is only displayed when PostScript is
enabled.
Unicode Support – Allows you to configure whether to notify
the host name and workgroup name in Unicode characters
during SMB transmission.
Auto Master Mode – Allows you to enable/disable (on/off)
Auto Master Mode. Enable Auto Master Mode to allow the
machine to become the domain master browser at startup if
there is no master browser in the workgroup. This allows
computers in the workgroup to access the machine
automatically. When Auto Master Mode is disabled, the
workgroup must have a designated domain master browser
for the entire domain.
Encrypt Password – Allows you to enable/disable Encrypt
Password during SMB transmission.
NetWare
This page allows you to configure the following settings for
NDS, transport protocol and SLP.
Host Name – Enter the host name.
Active Mode – Selects the Active Mode for the printer when
using NetWare.
• Directory: PServer Mode: Select this when using the
printer server mode in directory service.
• Bindery: PServer Mode: Select this when using the printer
server mode in bindery service.
File Server Name – Enter the file server name.
Polling Interval – Set the time interval from when print data
enter the print queue until printing starts.
Properties
Feature name
Protocol Settings
Setting items
Number of Search – Enter the maximum number of searches.
You can enter a number within the range of 1–100.
Password – Enter the print server (PServer) password.
Confirm Password – Allows you to verify the configured
password by re-entering the same password.
TBCP Filter – This is only displayed when PostScript is
enabled.
Tree Name – Enter the tree name.
Context Name – Enter the context name of the Print Server
Object. Up to 511 characters can be entered, with the
exception of + (plus sign), \ (backslash), and ~ (tilde).
Transport Protocol (IPX/SPX) – Allows you to configure the
IPX/SPX settings.
Frame Type – The menu displayed depends on whether
Ethernet or Token Ring is enabled. When Ethernet is
enabled:
• Auto: Automatically configures the active frame type.
• Ethernet II: Selects Ethernet frame type.
• Ethernet 802.3: Selects IEEE802.3 frame type.
• Ethernet 802.2: Selects IEEE802.3/IEEE802.2 frame
type.
• Ethernet SNAP: Selects IEEE802.3/IEEE802.2/SNAP
frame type.
Network Address – Displays the network address in the
xxxxxxxx:xxxxxxxxxxx format.
SLP – SLP will only be displayed when NetWare is selected
in Port Status and TCP/IP is selected as the Transport
Protocol.
Active Discovery – Allows you to enable/disable the
automatic detection of the SLP directory agent.
TCP/IP
This page allows you to configure the following TCP/IP
settings.
Host Name – Enter the host name. Up to 32 characters
including a hyphen can be entered.
Get IP Address – Allows you to set the method for obtaining
the IP address by selecting the drop down menu to access
the following options.
• Manual: The user will specify all the addresses.
• DHCP: The address will automatically be set via DHCP.
• BOOTP: The address will automatically be set via
BOOTP.
• RARP: The address will automatically be set via RARP.
• DHCP/Autonet: The address will automatically be set via
DHCP/Autonet.
IP Address – Enter the IP address allocated to the machine
in the xxx.xxx.xxx.xxx format.
Subnet Mask – Enter the subnet mask in the xxx.xxx.xxx.xxx
format.
Gateway Address – Enter the gateway address in the
xxx.xxx.xxx.xxx format.
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Feature name
Protocol Settings
116
Setting items
DNS:
Configure DNS settings for the following situations:
Get DNS Address – Allows you to enable/disable the
automatic setting of the DNS server address via DHCP.
DNS Address 1–3 – Enter the DNS address 1, DNS address
2 and DNS address 3 in the xxx.xxx.xxx.xxx format.
DNS Name – Enter the DNS domain name.
Generate Domain Search List Automatically – Allows you to
enable/disable the automatic setting to generate the domain
search list.
Domain Name 1–3 – Enter the domain name for domain
name 1, domain name 2 and domain name 3.
Connection Time-Out – Specifies the time-out period when
searching the domain.
Dynamic DNS Update – Allows you to enable/disable the
dynamic DNS update.
WINS Server:
Get WINS Server Address – Allows you to enable/disable
the automatic setting of the primary and secondary WINS
server address via DHCP.
Primary WINS Server Address – Enter the primary WINS
address in the xxx.xxx.xxx.xxx format.
Secondary WINS Server Address – Enter the secondary
(backup) WINS address in the xxx.xxx.xxx.xxx format.
IP Address List:
IP Filter – Allows you to limit the IP address used for
receiving print data when TCP/IP is enabled. Click [Edit] for
more details about this setting. The System Administrator
name and password are required to log in for the settings.
The default name is “admin” and default password is “xadmin”.
• No. – Displays the entry number of the IP address list
from 1 to 10.
• Permitted IP Address – Enter the IP address for receiving
print data when TCP/IP is enabled.
• IP Mask – Enter an IP address mask for each IP address
entered in Permitted IP Address.
LPD
This page allows you to configure the time-out settings for
the LPD port.
Port Number – The standard LPD port number is 515.
TBCP Filter – This is only displayed when PostScript is
enabled.
Connection Time-Out – Specifies the time-out period when
transmission fails.
Properties
Feature name
Protocol Settings
Setting items
SNMP
When accessing the printer via SNMP, configure the
following options on this page:
Community Name (Read Only) – Enter the community name
used for reference and display.
Community Name (Read/Write) – Enter the read/write
community name.
Community Name (Trap Notification) – Enter the trap
notification community name.
System Administrator – Enter the name of the System
Administrator.
IPP
This page allows you to configure the following options when
using IPP (Internet Printing Protocol).
Port Number – The default IPP port number 631 will be
displayed. This is a display-only item.
Add Port No. – Enter the port number.
TBCP Filter – This is only displayed when PostScript is
enabled.
Administrator Mode – Allows you to enable/disable to
operate by the System Administrator.
DNS – Allows you to configure whether to enable/disable
DNS.
Connection Time-Out – Specifies the time-out period when
transmission fails.
Port9100
This page allows you to configure the time-out settings for
the Port9100.
Port Number – Enter a value for the port number between
8000 and 9999.
TBCP Filter – This is only displayed when PostScript is
enabled.
Connection Time-Out – Specifies time-out period when
transmission fails.
UPnP
This page allows you to configure the UPnP protocol.
Port Number – Enter the port number 80, or between 8000
and 9999 that receives requests from the browser.
SSDP:
Allows you to configure the SSDP protocol used for UPnP.
• Valid Advertising Period – Specify the displayed time of
the machine on the network between 60 and 4320
minutes in 1 minute increments.
• Maximum TTL - Enter the maximum TTL between
1 and 10.
E-mail
POP3 Server Address – Up to 256 characters can be
entered, including . (full stop) and - (hyphen).
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Feature name
118
Setting items
Protocol Settings
Max. no. of pages for Split Send – Allows you to set the size
of outgoing e-mail in pages. You can specify a number
between 0 to 999 pages in 1 page increment. If 0 is
specified, outgoing e-mails will not be split.
POP User Name – Allows you to configure the POP user
address.
POP User Password – Enter the POP user password. Up to
64 characters can be entered.
Re-enter Password – Allows you to verify the configured
password by re-entering the same password.
SMTP Send Authentication – Select the check box to set
[POP before SMTP] for authentication method. When [POP
before SMTP] is enabled, you must set [POP3 Server
Address], [POP User Name], and [POP User Password].
SMTP Server Address – Up to 256 characters can be
entered, including . (full stop) and - (hyphen).
HTTP
This page allows you to configure the HTTP protocol
settings.
Port Number – Enter the port number that receives requests
from the browser.
Maximum Sessions – Enter the maximum number of
sessions between 1 and 15.
Connection Time-Out – Specifies the time-out period when
transmission fails.
Emulation Settings
Print Mode
This page allows you to specify the printer language to use
when a print job is sent using Parallel, USB, EtherTalk, SMB,
NetWare, LPD, IPP or Port9100. Only the enabled protocol
will be displayed.
Auto – Set the device so that it will automatically determine
and use the most suitable language to print data received
from the host device.
PostScript – Sets PostScript as the printer language.
PCL – Sets PCL as the printer language.
PJL – PJL is a command independent of printer languages.
Specify the printer language to use for the next job
regardless of the printer language that is currently being
used.
For information on KS/KSSM/KS5895 emulation modes,
refer to the User Guide for the Korean model.
Properties
Feature name
Emulation Settings
Setting items
PostScript
This page allows you to configure the settings when
PostScript is enabled.
Logical Printer Number – This is a display-only item. It
displays the logical printer number that is being changed.
Click on the [Edit] button to configure.
• Paper Tray: Allows you to select the paper tray.
• Output Size: Allows you to select the paper size.
• Output Destination: Allows you to select the destination
for your output.
• Print Quantity Setup: Allows you to select the print
quantity setup that has priority over other settings.
• Quantity: Enter the number of sets to print when logical
printer settings is selected for print quantity setup.
• 2 Sided Print: Allows you to select double-sided printing.
• Collated: Allows you to specify whether to enable/disable
the Collated feature.
• Offset Stacking: Allows you to select the offset method.
• Image Enhancement: Allows you to specify whether to
enable/disable image enhancement.
PCL
This page allows you to configure the settings when PCL is
enabled.
Paper Tray – Allows you to select the paper tray.
Output Size – Allows you to select the paper size.
Paper Size (Bypass) – Allows you to select the paper size for
Tray 5 (bypass tray).
Quantity – Allows you to specify the number of sets to print
within the range of 1–999.
2 Sided Print – Allows you to select double-sided printing.
Image Orientation – Allows you to select the image
orientation.
Form Lines – Allows you to specify the page length (printing
area) of one page.
Font – Allows you to select the required font from the list of
fonts available.
Font Size – Allows you to specify the font size within the
range of 4.00–50.00 points in 0.25 point increments.
Font Pitch – Allows you to specify the font pitch within the
range of 6.00–24.00 points in 0.01 point increments.
Symbol Set – Allows you to select the required symbol set
from the list of symbol sets available.
Handle CR As – Allows you to enable/disable CR+LF for the
PCL mode.
Handle LF and FF As – Allows you to enable/disable CR+LF
and CR+FF for the PCL mode.
HexDump – Allows you to enable/disable hexadecimal dump
for the PCL mode.
Image Enhancement – Allows you to enable/disable image
enhancement.
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Feature name
Memory Settings
120
Setting items
This page allows you to change the settings for the free
space available and the print page buffer size for Parallel,
USB, EtherTalk, SMB, NetWare, LPD, IPP, Port9100,
PostScript memory and PCL memory.
Parallel
Enter the print page buffer of the parallel interface within the
range of 64–1024 KB in 32 KB increments.
USB
Enter the print page buffer of the USB interface within the
range of 64–1024 KB in 32 KB increments.
EtherTalk
Enter the print page buffer of the EtherTalk interface within
the range of 64–1024 KB in 32 KB increments.
SMB
Allows you to select the spool destination for the job.
• Memory: Enter a value within the range of 512 KB–32 MB
(32768 KB) in 256 KB increments.
• Off: Enter a value within the range of 64–1024 KB in 32
KB increments.
NetWare
Enter the print page buffer of NetWare within the range of
64–1024 KB in 32 KB increments.
LPD
Allows you to select the spool destination for the job.
• Memory: Enter a value within the range of 512 KB–32 MB
(32768 KB) in 256 KB increments.
• Off: Enter a value within the range of 64–1024 KB in 32
KB increments.
IPP
• Enter the print page buffer to IPP interface within the
range of 64–1024 KB in 32 KB increments.
Port9100
Enter the print page buffer of the Port9100 interface within
the range of 64–1024 KB in 32 KB increments.
PostScript Memory
Enter the PostScript working memory within the range of
4608–98304 KB in 256 KB increments.
PCL Memory
Enter the PCL working memory within the range of 0–24576
KB in 256 KB increments.
Maintenance
Maintenance
This page displays the Error History. It contains the following details on jobs where an
error has occurred. Click the [Maintenance] tab on the Header Panel on the home
page.
• Date/Time – Displays the date and time when the error occurred. Information is
displayed in the form of yyyy-mm-dd hh:mm. The form of the date and time can be
changed on the [Machine Clock] screen.
• Error Code – Displays the error code. Information is displayed in the form of xxx-yyy.
Support
This page displays the link to the customer support website. The Left and Right Panel
on this page contain the following information.
• Left Panel – Machine information is listed here. Details include the [Name], [IP
Address], [Product Name] and [Status] of the machine.
• Right Panel – Displays the link to the customer support website. The name of the
link displayed on the screen and the URL for the customer support website can be
changed by clicking on the [Change Settings] button.
NOTE: The customer support website will not be displayed if the machine is not
connected to Internet.
Changing the Settings
Click [Change Settings], enter the new name and URL for the website, then click [Apply
New Settings]. The System Administrator name and password may be required to
change the settings. The default name is “admin” and default password is “x-admin”.
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122
8 Paper and Other Media
The machine is designed to use a variety of paper types and other media. This chapter
provides information about loading paper and other types of media into the machine.
Loading Paper
This section provides information on how to load paper into trays.
WARNING
Do not use conductive paper such as carbonic paper or coated paper. When paper
jam occurs, it may cause short-circuit and eventually a fire accident.
NOTE: Make sure the side and rear paper guides on the trays are properly positioned
to match the size of paper loaded. If there is a gap between the paper stack and the
guides, paper may not be fed to the machine properly, or paper jams may occur.
For information about configurable paper sizes and media types for each tray, refer to
Supported Paper Sizes and Types on page 127.
For information about the acceptable range of paper sizes and capacity for each tray,
refer to Specifications in the Appendix chapter on page 209.
Preparing Paper for Loading
Before loading paper into the paper trays, fan the edges. This procedure separates any
sheets of paper that are stuck together and reduces the possibility of paper jams.
NOTE: To avoid paper jams and misfeeds, do not remove paper from its packaging
until required.
Loading Paper into the Paper Trays
Depending on the machine configuration, up to four paper trays will be available
excluding Tray 5 (bypass tray).
NOTE: If the machine is processing a job, do not open the active paper tray.
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8 Paper and Other Media
1. Pull out the paper tray towards you.
NOTE: To avoid jams and misfeeds, do not
load paper on top of any remaining paper in
the tray. Remove the paper, and reload it on
top of the new stock loaded.
2. When loading paper into Tray 1, push
the metal plate down until it clicks.
When loading paper into Tray 2, 3, and 4,
go to step 3.
3. If required, move the paper tray guides
further out to load the new stock.
To adjust the side and rear guides, pinch
the guide lever on each guide and slide
the guides to their new position.
To secure the guides in position, release
the levers.
NOTE: Tray 1 can only be loaded with plain
paper. Tray 2, 3, and 4 can be loaded with a
variety of different media stock. When
changing the type of stock in the tray, refer
to Paper Type in the Setups chapter on
page 141. For more information about
reprogramming the paper type, contact the
System Administrator.
4. Load the paper neatly and tightly
against the left-hand side of the tray
with the print side facing upward. Tray 1
can hold up to a 27 mm stack of paper.
Tray 2, 3, or 4 can hold up to a 54 mm
stack of paper.
NOTE: Do not load paper above the
maximum fill line.
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Loading Paper
NOTE: When making single/double sided
copies on perforated paper, load the paper
as shown in the figure on the right to feed
the opposite side of the perforated side
edge first. Feeding the perforated side edge
first might cause paper jams.
5. If the paper guides have been moved,
slide the guides to just touch the edge of
the paper.
6. Close the paper tray.
Paper can be loaded either short edge feed
or long edge feed.
Short edge feed
(SEF)
Long edge feed
(LEF)
Tray 5 (Bypass Tray)
Tray 5 (bypass tray) allows you to use a variety of paper sizes and types. Tray 5
(bypass tray) is located on the left-hand side of the machine. A tray extension is
provided to accommodate larger sized paper. After loading paper stock in the bypass
tray, the screen that allows you to select paper size and type is displayed. Specify the
paper size and type to match the size and type of stock loaded. If they do not match,
reprogramming is required. For more information about programming of Tray 5 (bypass
tray), Refer to [Paper Size] screen in the Copy chapter on page 55, and [Paper Type]
screen in the Copy chapter on page 56.
NOTE: To reduce unnecessary fuser and paper jams, it is important that the
programmed paper size and type is identical to the paper stock loaded.
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8 Paper and Other Media
1. Load the paper neatly into Tray 5
(bypass tray), making sure that the
paper stack is in the center of the tray,
and that the print side is facing
downward. Tray 5 (bypass tray) can
hold up to a 10 mm stack of paper.
NOTE: Do not load paper above the
maximum fill line.
NOTE: When making single/double sided
copies on perforated paper, load the paper
as shown in the figure on the right to feed
the opposite side of the perforated side
edge first. Feeding the perforated side edge
first might cause paper jams.
NOTE: When making copies or printing on
thick-stock paper and the paper is not fed
into the machine, apply a curl to the leading
edge of the paper as shown in the figure on
the right. Note, however, that excessively
bending or folder the paper might cause
paper jams.
NOTE: When loading envelopes, make sure
that the flaps are closed, and that the flap
side edge feeds first. However, when
loading C5-size envelopes, set them LEF
(Long Edge Feed) with the flap side edge
facing toward you.
C5 envelope
2. Slide the side guides towards the paper
until they are just touching the edge of
the stack.
Auto Tray Switching
The machine automatically switches from one tray to another under the following
condition.
• When printing and the active tray runs out of paper.
• When the paper size sensed differs from the previously determined size.
• When paper feeding starts and the selected tray is open.
126
Storing and Handling Paper
• When paper feeding starts and the selected tray malfunctions.
When [Paper Supply] is not set to [Auto] or no other target tray contains paper the same
size, type and orientation, the machine stops printing and message “Tray X is out of
paper” displays.
NOTE: Tray 5 (bypass tray) cannot be used with Auto Tray.
NOTE: System Administrator access must be set to [On] for [Auto Tray], and target
trays and priorities must be specified. For more information, refer to Auto Tray Switch
in the Setups chapter on page 141 and Tray Priority in the Setups chapter on
page 141.
When not in use, the paper trays can be opened and paper can be loaded while the
machine is running. However, do not open the active tray. This will cause the machine
to stop.
Storing and Handling Paper
Always use high-quality, xerographic-grade paper in the machine. Damaged, curled, or
damp paper can cause jams and image quality problems. Follow these simple rules to
store paper:
• Store paper in dry conditions, away from extreme heat or cold, such as radiators or
open windows.
• Store paper flat on a shelf or pallet above floor level.
• Leave the paper wrapped and boxed until ready to be used.
• Re-wrap partly used packages of paper.
NOTE: Paper should not be stored in the paper trays.
Supported Paper Sizes and Types
This section lists the sizes and types of paper that can be used with the machine.
Supported Paper Sizes
The following table lists the paper sizes supported for each paper tray and duplex kit.
NOTE: For the capacity of each tray, refer to Specifications in the Appendix chapter
on page 209.
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8 Paper and Other Media
Standard Sizes
Paper Size
Dimensions (mm)
Tray 1–4
Tray 5
(Bypass Tray)
Duplex Kit
A6
105.0
148.0
LEF
X
O
X
A5
148.0
210.0
SEF
O
O
O
LEF
X
O
X
SEF
O
O
O
LEF
O
O
O
A4
210.0
297.0
A3
297.0
420.0
SEF
O
O
O
B6
128.5
182.0
SEF
X
O
X
LEF
X
O
X
SEF
O
O
O
LEF
O
O
O
B5
182.0
257.0
B4
257.0
364.0
SEF
O
O
O
5.5 × 8.5”
139.7
215.9
SEF
X
O
O
LEF
X
O
X
SEF
X
O
X
LEF
X
O
O
SEF
O
O
O
LEF
O
O
O
Executive
8.5 × 11” (Letter)
184.2
215.9
266.7
279.4
8.5 × 13” (Legal)
215.9
330.2
SEF
O
O
O
8.5 × 14” (Legal)
215.9
355.6
SEF
O
O
O
11 × 17”
297.4
431.8
SEF
O
O
O
16K
194.0
267.0
SEF
X
O
X
LEF
O
O
O
8K
267.0
388.0
SEF
O
O
O
Postcard
101.6
152.4
LEF
X
O
X
Commercial 10
Envelope
104.8
241.3
LEF
X
O
X
Monarch Envelope
98.4
190.5
LEF
X
O
X
DL Envelope
110.0
220.0
LEF
X
O
X
C4 Envelope
229.0
324.0
SEF
X
O
X
C5 Envelope
162.0
229.0
LEF
X
O
X
O: Available
X: Not available
LEF: Long Edge Feed
SEF: Short Edge Feed
128
LEF/SEF
Supported Paper Sizes and Types
Non-standard Sizes
Paper Size
Tray 1–4
Width
Tray 5 (Bypass Tray)
Duplex Kit
89 to 297 mm
Not available
Length
Not available
98.4 to 432 mm
Supported Paper Types
The following table lists the paper types supported for each paper tray and duplex kit.
Tray 1
Tray 2–4
Tray 5
(Bypass Tray)
Duplex Kit
Plain
O
O
O
O
Transparency
X
O
O
X
Label
X
O
O
X
Lightweight
X
O
O
X
Heavyweight 1
(90–169 g/m2)
X
O
O
X
Heavyweight 2
(170–216 g/m2)
X
O
O
X
Paper Type
O: Available
X: Not available
• If you select [Lightweight], the machine lowers the temperature of the fuser unit
when printing. Select this option when paper curls or other printing problems occur
due to high temperature in the fuser unit when it sets toner on the paper.
• If you select [Label], [Heavyweight 1] or [Heavyweight 2], load the paper LEF. If
loading the paper SEF, the paper may not feed correctly, and print quality may be
affected.
• Depending on the operating environment, certain types of Heavyweight 2 paper may
not feed into the machine properly or print quality may be negatively affected.
129
8 Paper and Other Media
130
9 Setups
This chapter, written for the System Administrator, describes how to change various
defaults preset on the machine, how to register various items such as mailboxes and
the Address Book, and how to configure or change various Auditron settings.
NOTE: Some features may not be available depending on the machine configuration.
Setups Procedure
Follow the steps below to start changing the default settings, registering items such as
mailboxes and Address Book, and configuring the Auditron settings.
1. Press the <Log In/Out> button on the
control panel.
NOTE: If the Auditron feature is enabled,
press the < > button to select [System
Settings].
<Log In/Out> button
2. Select the required option using the
<Select> button.
System Settings – page 132
Screen Contrast – page 165
Create/Delete – page 166
3. If you selected [System Settings], enter
the correct System Administrator
password using the alphanumeric
keypad on the control panel, and select
[Confirm] using the <Select> button or press the <Enter> button.
NOTE: The default System Administrator password is “11111”.
4. Perform the necessary operations.
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9 Setups
System Settings
This screen allows you to select features for the settings you want to configure or
change. For more information, refer to the following.
NOTE: If an error has occurred, such as running out of paper or removal of the paper
tray, [Print Settings] on the [System Settings] screen will not be available for selection.
Change Password – page 132
Common Settings – page 133
Auditron Administration – page 136
Copy Settings – page 138
Print Settings – page 142
Fax Settings – page 152
E-mail Settings – page 162
1. Select [System Settings] on the System
Settings screen using the <Select>
button.
2. Enter the correct System Administrator
password using the alphanumeric keypad on the control panel.
NOTE: The default System Administrator password is “11111”. To change the
password, refer to Change Password on page 132.
3. Select [Confirm] using the <Select> button or press the <Enter> button.
4. Select the required option.
5. Press the <Enter> button.
Change Password
This screen allows you to change the password required when you select [System
Settings] after pressing the <Log In/Out> button. A password can be specified within
the range of 1 to 12 digits.
1. Select [Change Password] on the
[System Settings] screen using the
<Select> button.
2. Press the <Enter> button.
3. Enter a new password using the alphanumeric keypad on the control panel.
4. Press the <Enter> button.
5. Confirm the password by entering the same password as you entered in step 3.
6. Press the <Enter> button.
132
Common Settings
Common Settings
This screen allows you to configure or change the machine settings common to main
features such as copy, fax, and scan to E-mail.
Screen Default – page 133
Timer Settings – page 133
Audio Tones – page 134
Notification Tone – page 135
Auto Repeat – page 136
Offset Stacking – page 136
1. Select [Common Settings] on the
[System Settings] screen using the
<Select> button.
2. Press the <Enter> button.
3. Select the required option using the <Select> button.
4. Press the <Enter> button.
Screen Default
Use this feature to select which screen is displayed when the machine is switched on
or reset.
Copy
Selects the Copy screen.
Fax
Selects the Fax screen.
Timer Settings
Use this feature to set a timer. The timer is used for events such as placing the machine
into the power saver mode, or for clearing the programming selections on the machine
when a specified period of time passes.
133
9 Setups
Auto Clear
With this feature enabled, the machine clears the programming selections if you do not
perform any operation within the selected period of time. When you select [On], you can
select the time period in the range from 1 to 4 minutes.
Press the <C> button to clear the entered value, and then enter a new value using the
numeric keypad on the control panel.
Power Saver
Places the machine into the Low Power Mode when you do not perform any operation
within the specified period of time (1 to 60 minutes), and then into the Sleep Mode when
it stays in the Low Power Mode beyond the specified period of time (1 to 239 minutes).
In the Sleep Mode, the machine saves more power than in the Low Power Mode. Set
the total time of Low Power Mode and Sleep Mode within 240 minutes.
Press the <C> button to clear the entered value, and then enter a new value using the
numeric keypad on the control panel.
Scanning Timer
After pressing the <Start> button and scanning the document using the document
glass, the machine displays the screen that can select whether or not to scan the next
document. This feature allows you to specify the period of time the machine displays
the screen, within the range of 1 to 20 seconds. If no action is carried out after the
screen has been displayed for the specified period of time, the machine will assume
that there are no more documents to be scanned and process the job.
Press the <C> button to clear the entered value, and then enter a new value using the
numeric keypad on the control panel.
Audio Tones
Use this feature to configure the tone setting for various actions. Specify whether or not
the individual tone is to be activated for each type of action.
Panel Select
Specify whether to activate the tone when an appropriate button is pressed.
Panel Alert
Specify whether to activate the tone when an inappropriate button is pressed.
Base
Specify whether to activate the tone when a toggle button is pressed and is set to the
reference position.
134
Common Settings
Job Complete
Specify whether to activate the tone when a job finishes successfully.
Machine Ready
Specify whether to activate the tone when the machine becomes ready for operations.
Notification
Specify whether to activate the tone before the machine restores the initial status.
Low Toner Alert
Specify whether to activate the tone when the machine nearly runs out of toner.
Alert
Specify whether to activate the tone when a problem occurs such as paper jam, toner
shortage, or fax transmission error.
Line Monitor
Specify whether to activate the tone when a Line Monitor is in use. A Line Monitor
allows you to hear call and response signals when connecting to a destination.
We recommended that you select [Enabled] when using On-hook dialing. Refer to OnHook in the Fax chapter on page 84.
Notification Tone
Use this feature to cause the machine to display a message before entering Power
Saver Mode or Low Power Mode, or clearing the settings.
Auto Clear
Displays a message before the machine clears the settings.
Low Power Mode
Displays a message before the machine enters Low Power Mode.
Duration
The machine displays a message the selected period of time before entering Low
Power mode or clearing the settings. Select the time within the range from 1 to 10
seconds. You can specify the time to display a message when [Auto Clear] or [Low
Power Mode] is set to [ON].
135
9 Setups
Auto Repeat
Use this feature to set the machine to automatically repeat button presses after
continuing to press the button for a specified period of time. This reduces the number
of times you will need to press the button. When [On] is selected, specify [Repeat Start]
or [Repeat Interval].
Repeat Start – Specify the period of time when the button is continued to press to start
this feature.
Repeat Interval – Specify the interval to change the setting values.
Offset Stacking
Use this feature to specify whether or not the machine should offset the output.
Auditron Administration
The Auditron feature is used to prevent the machine from being used by unauthorized
users and also to track the total number of copies produced with each account. When
the total number reaches the upper limit set up by System Administrator, users cannot
use the copy feature on the machine. When the Auditron features is enabled, users
need to enter password to display the [System Settings] screen, or use the copy, fax,
and e-mail features on the machine.
NOTE: To enable the Auditron feature for the printer, you need to change the setting
of [Auditron (Print)] using CentreWare Internet Services. For how to change the
setting, refer to Auditron (Print) in the CentreWare Internet Services chapter on
page 111.
NOTE: Copying is not possible beyond the set maximum number of pages. However,
if the page limit is reached while printing one side of a double-sided copy, the
message will be displayed but copying will continue until both sides of the copy have
been completed. In that case, the number of copies will exceed the maximum by one.
1. Select [Auditron Admin.] on the [System
Settings] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option using the <Select> buttons.
4. Press the <Enter> button.
136
Auditron Administration
Auditron Mode
Specify whether to enable or disable the Auditron feature.
Create/Delete
Displays the [Create/Delete] screen. You can register a new account or change the
settings for each account.
Reset Acc. Limit
Resets the upper limits imposed on the number of prints for all accounts.
Reset Impressions
Resets the total number of prints counted for all accounts.
Delete All Accounts
Deletes all registered accounts.
[Create/Delete] Screen
This screen allows you to register accounts, specify the upper limit to be imposed on
the number of prints for each account, and reset the total number of prints counted for
each account.
1. Select [Create/Delete] on the [Auditron
Administration] screen, using the
<Select> button.
2. Press the <Enter> button.
3. Select an account number (01 to 50) using the <Select> buttons.
4. Press the <Enter> button.
5. If you are registering a new account, enter a 4-digit password to be assigned to
the account, using the alphanumeric keypad. If you selected a registered account
in step 3, the password entry field does not display.
6. Select the required option.
Delete
Deletes the selected account.
Change Password
Changes the password for the selected account.
Change Account Limit
Changes the upper limit imposed on the number of prints for the selected account.
However, if selected the number 0, it will be unlimited.
Reset Impressions
Resets the total number of prints counted for the selected account.
137
9 Setups
Copy Settings
Refer to the following pages for the procedures for copy settings, which includes
programming the default settings for the following features:
Original Type – page 138
Lighten/Darken – page 139
Paper Supply – page 139
Reduce/Enlarge – page 139
2 Sided – page 140
Output – page 140
Paper Type – page 141
Auto Tray Switch – page 141
Image Rotation – page 141
Tray Priority – page 141
Customize Screens – page 141
1. Select [Copy Settings] on the [System
Settings] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option using the
<Select> button.
4. Press the <Enter> button.
Original Type
Use this feature to specify the default original document type to copy at the optimum
image quality.
Text
Use this option to copy documents that contain text only.
Text & Photo
Use this option to copy documents with a mixture of text and photographs.
Photo
Use this option to copy documents that contain photographs only.
138
Copy Settings
Lighten/Darken
Use this feature to adjust the density when [Lighten/Darken] set to [Auto] for copying
documents, or specify the default density for copying documents.
Auto Adjust
Select lighten or darken the image for copying when [Lighten/Darken] set to [Auto] for
copying documents.
Manual Adjust
Specify the default density for copying documents.
Paper Supply
Specify which tray is to be used initially for copy jobs. If you select [Auto], the machine
automatically selects an appropriate tray according to the document size, amount of
reduction or enlargement.
Reduce/Enlarge
Use this feature to configure the default settings for the reduction/enlargement ratio for
copying.
Default %
Select the default reduction/enlargement ratio.
Custom %
Allows you to specify a reduction/enlargement ratio as a preset. Specify the required
ratio using the < > or < > button. If a value is entered in error, press the <C> button
to clear the entered value, and then enter the reduction or enlargement ratio using the
numeric keypad on the control panel.
139
9 Setups
2 Sided
Use this feature to specify the default setting to automatically make double-sided
copies from single-sided or double-sided documents.
1
1 Sided
Produces single-sided copies from single-sided documents.
1
2 Sided
Produces double-sided copies from single-sided documents.
2
1 Sided
Produces single-sided copies from double-sided documents.
2
2 Sided
Produces double-sided copies from double-sided documents.
Output
Use this feature to specify the default method of sorting copy outputs when you make
multiple sets of copies.
Auto
Automatically applies either [Collated] or [Uncollated] for sorting copy output. The
[Collated] option is applied when you use the document feeder. When you use the
document glass, [Uncollated] is applied.
Collated
Delivers the specified number of copy sets in the same order as the documents.
Uncollated
Delivers the copies in stacks based on the number of copies requested for each
document.
140
Copy Settings
Paper Type
Specify the paper type to be loaded in Tray 2, 3, and 4. After selecting one of these
trays, pressing the <Enter> button allows you to select the paper type.
Auto Tray Switch
Specify this option to enable Auto Tray Switching. For more information about Auto
Tray Switching, refer to Auto Tray Switching in the Paper and Other Media chapter on
page 126.
Image Rotation
Use this feature to specify whether or not to rotate the scanned data 270 degrees when
the orientation of a loaded document does not match to that of loaded paper.
Tray Priority
Use this feature to specify the priority order of trays when Auto Tray is enabled. This
feature is available when the optional trays are installed.
Customize Screens
Use this feature to rearrange the locations of menu items on the Copy screen. After
selecting [Customize Screens], select the item you want to rearrange using the
<Select> button, and then select the new locations pressing the < > or < > button.
141
9 Setups
Print Settings
This section describes how to specify settings for the printer feature. For more
information, refer to the following.
Network/Port – page 142
System Settings – page 147
Printer Settings – page 149
Allocate Memory – page 150
Initialize/Delete Data – page 151
Report/List – page 152
Software Option – page 152
1. Select [Print Settings] on the [System
Settings] screen using the <Select >
button.
2. Press the <Enter> button.
3. Select the required option by selecting
[ ] or [ ] using the <Select> button on
the [Menu] screen.
4. Press the <Enter> button.
Network/Port
Use this feature to specify the type of interface for the machine connected to a
computer, or the conditions of communications.
NOTE: If an error occurs while printing a document or sending a direct fax via a
Parallel, USB or Port9100 port, a large amount of unnecessary data may be printed
out. When this happen change the port to [LPD] or [SMB].
1. Select the required option by selecting
[ ] or [ ] using the <Select> button.
2. Press the <Enter> button.
3. Perform the necessary operations.
4. Press the <Enter> button. The selected option is indicated by an asterisk (*).
Parallel
Use to set up parallel interface.
• Port Status – Specify whether to [Enable] or [Disable] the port status of parallel
interface.
142
Print Settings
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• Adobe Protocol – Specify the PostScript communications protocol. Select [Normal]
when the communication protocol is ASCII format. Select [Binary] when the
communication protocol is binary format. With some data, the data is processed for
printing faster than [Normal]. Select [TBCP] when the communication protocol is a
mixture of ASCII format and binary format, and these formats are switched by
specific control codes.
• Auto Eject Time – Specify the time to wait until automatically ejecting the remaining
data in the memory of the machine when data is not being received. Any time can
be specified within the range 5 to 1275 seconds, in 5 second increments.
• Bi-directional – Specify whether to [Enable] or [Disable] bi-directional
communications (IEEE 1284) on the parallel interface.
LPD
Use to set up LPD.
• Port Status – Specify whether to [Enable] or [Disable] the port status of LPD.
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• Connection Time-Out – Specify the period of time the machine fails to receive or
send data before connection time-out is activated. Connection time-out can be set
within the range of 2 to 3600 seconds, in 1 second increments.
• TBCP Filter – Specify whether to [Enable] or [Disable] the TBCP filter when the
PostScript data is processed.
• Port No. – Specify the port number 515 or a value between 8000 and 9999.
NetWare
Use to set up NetWare.
• Port Status – Specify whether to [Enable] or [Disable] the port status of NetWare.
• Transport Protocol – Specify the transport protocol to be used for NetWare. Select
[TCP/IP], [IPX/SPX], or both.
143
9 Setups
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• No. of searches – Specify how many times the file server is searched. Specify a
value between 1 and 100 in increments of 1, or set it to [No Limit]. To specify a value,
select [Number of times], and then enter the value.
• TBCP Filter – Specify whether to [Enable] or [Disable] the TBCP filter when the
PostScript data is processed.
SMB
Use to set up SMB.
• Port Status – Specify whether to [Enable] or [Disable] the port status of SMB.
• Transport Protocol – Specify the transport protocol to be used for SMB. Select [TCP/
IP], [NetBEUI], or both.
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• TBCP Filter – Specify whether to [Enable] or [Disable] the TBCP filter when the
PostScript data is processed.
IPP
Use to set up IPP.
• Port Status – Specify whether to [Enable] or [Disable] the port status of IPP.
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• Access Control – Specify whether to enable or disable the access control when
stopping or deleting the print job.
• DNS – Specify whether or not to use the name registered in DNS when recognizing
the machine.
144
Print Settings
• Add Port No. – Specify the port number 0, 80, or within the range of 8000 to 9999.
• Connection Time-Out – Specify the period of time the machine fails to receive or
send data before connection time-out is activated. Connection time-out can be set
within the range of 0 to 65535 seconds, in 1 second increments.
• TBCP Filter – Specify whether to [Enable] or [Disable] the TBCP filter when the
PostScript data is processed.
EtherTalk
Use to set up EtherTalk.
• Port Status – Specify whether to [Enable] or [Disable] the port status of EtherTalk.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
USB
Use to set up USB.
• Port Status – Specify whether to [Enable] or [Disable] the port status of USB.
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
• Auto Eject Time – Specify the time to wait until automatically ejecting the remaining
data in the memory of the machine when data is not being received. Any time can
be specified within the range 5 to 1275 seconds in 5 second increments.
• Adobe Protocol – Specify the PostScript communications protocol. Select [Normal]
when the communication protocol is ASCII format. Select [Binary] when the
communication protocol is binary format. With some data, the data is processed for
printing faster than [Normal]. Select [TBCP] when the communication protocol is a
mixture of ASCII format and binary format, and these formats are switched by
specific control codes.
Port9100
Use to set up Port9100.
• Port Status – Specify whether to [Enable] or [Disable] the port status of Port9100.
• Print Mode – Specify the method used to process print data (applied print language).
When [Auto] is selected, the machine automatically detects the print language of the
data received and interprets and prints the data correctly. When [PCL] or [PS] is
selected, the data received from computers is processed as each of these
respective data types.
• PJL – PJL commands are required when printing using the print driver. Specify
whether to [Enable] or [Disable] PJL commands that are sent from the computer.
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• Connection Time-Out – Specify the period of time the machine fails to receive or
send data before connection time-out is activated. Connection time-out can be set
within the range of 2 to 65535 seconds, in 1 second increments.
• Port No. – Specify the port number 9100 or within the range 8000 to 9999.
• TBCP Filter – Specify whether to [Enable] or [Disable] the TBCP filter when the
PostScript data is processed.
UPnP
Use to set up UPnP (Universal Plug and Play).
• Port Status – Specify whether to [Enable] or [Disable] the port status of UPnP.
SNMP
Use to set up SNMP. The settings for SNMP are required when using applications for
remote managing multiple printers.
• Port Status – Specify whether to [Enable] or [Disable] the port status of SNMP.
• Transport Protocol – Specify the transport protocol to be used for SNMP. Select
[UDP], [IPX], or both.
• Community(R)*1 – Enter the community name for retrieving the manage information
on base (MIB) of the printer up to 12 characters.
• Community(R/W)*1 – Enter the community name for configure the manage
information on base (MIB) of the printer up to 12 characters.
• Community(Trap)*1 – Enter the community name used for trap up to 12 characters.
TCP/IP Settings
• Get IP Address – Specify whether to automatically or manually retrieve the
necessary information for using TCP/IP (IP address, subnet mask, and gateway
address) from the DHCP (Dynamic Host Configuration Protocol) server with AutoIP
feature, DHCP server, BOOTP, or RARP. For the addresses you need to set
manually, contact the System Administrator.
• IP address, Subnet Mask, Gateway Address – These items are used to confirm the
automatically acquired address or manually set address. Enter addresses in the
format xxx.xxx.xxx.xxx. xxx is within the range of 0 to 255.
Internet Services
Specify whether or not to use Internet Services. When [Enable] is selected,
CentreWare Internet Services can be used to display the machine status or job status,
or change machine settings via a Web browser.
WINS Server
• Get DHCP Address – Specify whether to automatically acquire or manually specify
the IP address required for using WINS from DHCP server.
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Print Settings
• Primary IP, Secondary IP – These items are used to confirm the automatically
acquired address or manually set address. Enter addresses in the format
xxx.xxx.xxx.xxx. Each group of 3 numbers (xxx) must be within the range of 0 to 255.
When the primary IP address is invalid, the secondary IP address is also invalid.
Ethernet Settings
Sets the communication speed/connector type of the Ethernet interface. When [Auto]
is selected, 100BASE-TX or 10BASE-T is automatically selected. Select [100BASETX] when fixing Ethernet to 100BASE-TX for use. Select [10BASE-T] when fixing
Ethernet to 10BASE-T for use.
IPX/SPX Frame Type
Specify the following types for IPX/SPX frame type: [Ethernet II], [Ethernet 802.3],
[Ethernet 802.2], or [Ethernet SNAP]. When [Auto] is selected, the frame type is
automatically specified.
Filter
• IP Filter – Specify whether or not to restrict acceptance of printing by the IP address.
When [On] is selected, only printing from registered address is accepted.
• IP Address – When restricting acceptance of printing by the IP address, register the
IP address for acceptance of printing. Up to ten IP addresses can be registered. The
registered IP address is needed to set with the IP address mask. Enter IP address
or IP mask in the format: xxx.xxx.xxx.xxx.xxx.
*1 When entering text, use the following items.
[Enter Number]: Select to enter numbers.
[Enter Alphabet]: Select to enter alphabetic characters.
[Text Input]: Select to confirm the entered text.
System Settings
Use this feature to specify the default settings for various printing reports or set
machine clock.
1. Select the required option by selecting
[ ] or [ ] using the <Select> button.
2. Press the <Enter> button.
3. Perform the necessary operations.
4. Press the <Enter> button. The selected option is indicated by an asterisk (*).
Offline Auto Clear
Specify whether or not to cancel the offline mode automatically. When [On] is selected,
specify the period of time within the range of 1 to 30 minutes in 1 minute increment.
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9 Setups
Auto Job History
Specify whether or not to automatically print information (Job History Report) about
processed print jobs. When [Print] is selected and the recorded print jobs exceed 50
jobs, the recorded print job is automatically printed from the oldest job. Currently
executing or queued print jobs are not recorded.
NOTE: If [Auto Job History] is set to [Print], the timing of the printing might slip or
some job history may be omitted, or other errors may occur in the printing of Job
History Reports, at times when there are many print jobs in an environment which
uses many protocols. In such cases, change the [Auto job history] setting to [Do not
Print], then print out the reports manually. For how to print out the Job History Reports
manually, refer to Report/List (Print Jobs) in the Product Overview chapter on
page 43.
NOTE: If the language used is Korean, Simplified Chinese, or Traditional Chinese, the
characters printed on reports may be garbled.
2 Sided Report
Specify whether to print reports/lists single-sided or double-sided.
Print Area
Specify whether or not to extend the print area. This feature is enabled when printing
using the optional emulation (except for ESC/P) or PostScript.
Banner Sheet Settings
• Banner Sheet Output – Specify whether to output the banner sheet. If you want to
output it, specify whether to output it at the beginning of, at the end of, or at the
beginning and end of the document.
• Banner Sheet Tray – Specify the tray to output the banner sheet from Tray 1 to 4.
Machine Clock
Set the date (year/month/day) and the time (hours/minutes) of the machine clock for
the printer feature. The date and time to be set here is printed on the reports or lists.
NOTE: For information on the date and time settings, except for printer features, refer
to Date/Time on page 153 and Daylight Savings on page 153.
• Set Date – Specify the date for the printer feature.
• Set Time – Specify the time for the printer feature.
• Date Format – Select the date format of [yyyy/mm/dd] (year/month/day), [mm/dd/
yyyy] (month/day/year) or [dd/mm/yyyy] (day/month/year).
• Time Format – Select the time format of [12 Hour Clock] or [24 Hour Clock].
• Time Zone – Specify the time zone, if necessary.
• Daylight Saving/Start Date/End Date – Specify a summer time period, if necessary.
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Print Settings
Printer Settings
Use this feature to specify the default settings of the tray for printing.
1. Select the required option by selecting
[ ] or [ ] using the <Select> button.
2. Press the <Enter> button.
3. Perform the necessary operations.
4. Press the <Enter> button. The selected option is indicated by an asterisk (*).
Substitute Tray
Specify whether to print on paper loaded in another tray when there is no paper left in
the tray selected by the auto tray selection feature. If you want to replace paper, specify
the paper size. Select [Off] not to replace paper but display a message prompting you
to load paper. Select [Larger Size] to switch to a paper tray with the larger size paper.
Select [Nearest Size] to switch to a tray with paper nearest to the selected size. Printed
images are sometimes automatically reduced in size as necessary. Select [Bypass
Feeder] to print on the paper loaded the Tray 5 (bypass tray).
Paper Priority
Specify the priority of the paper type loaded in the tray specified with the auto tray
selection feature.
Select the priority of each paper type from [Not Selected] and [1] to [9]. You can specify
the same priority for different paper types. In this case, the paper tray is selected based
on the settings in [Tray Priority]. If you set [Not Selected] for a paper type, the tray
loaded with the paper type will be excluded from the targets of auto tray selection.
Tray Priority
Specify the priority of Trays 1 to 4 for auto tray selection when the optional trays are
installed. Set each tray to any of [1] to [3]. You cannot set the same tray for each priority
number. That means the trays that can be set [2] are other than the tray specified in [1],
and the trays that can be set [3] are other than the trays specified in [1] and [2]. The
remaining trays are set to [4].
Offset Stacking
Specify the paper output method when using the offset stacking feature.
• Offset Per Set
When printing multiple copies, each set of document is output with its position shifted
per set.
• Offset Per Job
Select this to output the document with its position shifted per job.
• Off
Select this if you do not want to perform offset output.
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9 Setups
Print ID
Specify whether or not to print the user ID. When printing the user ID, specify the print
position.
Odd Page 2 Sided
Specify whether to print the first page on single-sided or double-sided paper when the
total number of pages is an odd number.
Paper Select Mode
Specifies how to select paper when printing PostScript data.
• Auto
Select this to print on the paper in the tray specified by the printer driver.
• Select from tray
Some applications create the PostScript program directly without using a printer
driver. In this case, paper tray may not be selected correctly. Select this mode to
print data correctly on the specified paper.
Allocate Memory
Use this feature to specify memory capacities required for printing and for receive
buffer for each interface.
NOTE: The maximum value that can be specified varies according to the amount of
free memory remaining.
1. Select the required option by selecting
[ ] or [ ] using the <Select> button.
2. Press the <Enter> button.
3. Perform the necessary operations.
NOTE: Selecting [Decimal] enables the entry of decimals.
4. Press the <Enter> button. The selected option is indicated by an asterisk (*).
PS
Specify the memory capacity used for PostScript within the range of 8.00 to 96.00 MB
in 0.25 MB increments.
NOTE: The activation status of the port may make it impossible to obtain the
maximum PostScript memory size (96 MB).
PCL Memory
Specify the memory capacity used for PCL form within the range of 0.25 to 24.00 MB
in 0.25 MB increments.
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Print Settings
Buffer Size
Specify the received buffer (where data sent from computers is temporarily stored)
memory capacity for each interface. With LPD, SMB, and IPP, specify whether or not
to spool to memory, the spool destination, and the memory capacity for each.
• Parallel, NetWare Memory, IPP Memory, EtherTalk, USB Memory, Port9100
Memory - Specify the received buffer memory capacity within the range of 64 to
1024 KB in 32 KB increments.
• LPD Spool, SMB Spool
Off - Select this if you do not want to perform spool processing. When the LPD or
SMB data from a computer is being processed, data from another computer cannot
be received via the same interface. Specify buffer memory capacity within 64 to
1024 KB in 32 KB increments.
Memory - Select this to perform spool processing. This uses the memory as the
receive buffer for spool processing. If you select this option, specify the receive
buffer memory capacity for spool processing within 0.5 to 32 MB in 0.25 MB
increments.
Initialize/Delete Data
Use this feature to initialize the default values or print meter recorded in the NV
memory, or delete the data such as the form registered in the machine.
1. Select the required option by selecting
[ ] or [ ] using the <Select> button.
2. Press the <Enter> button.
3. Perform the necessary operations.
4. Press the <Enter> button. The selected option is indicated by an asterisk(*).
NVM
Initialize the NV memory. The NV memory is a non-volatile memory that allows the
settings of the machine to be retained even when power is off. When initializing the NV
memory, the specified value for each item resets to the factory default values, clearing
all user settings. Press the <Enter> button to initialize.
Print Meter
Initialize the data for the print meter reports. When initializing the data of print meter,
the value of the meter resets to 0. Press the <Enter> button to initialize.
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9 Setups
Report/List
Use this feature to print the Print Meter Report.
Print Meter
Prints information on the total printed pages and total number of sheets used in the
machine according to different computer or job owners. The [Print Meter Report] counts
pages from the point where data has been initialized.
To print out the [Print Meter Report], press the <Enter> button, and then press the
<Start> button.
Software Option
Use this feature to activate the optional software features such as e-mail. The number
you specify, refers to each optional kit. For information on activating the e-mail features,
refer to Scan to Email Kit Instruction.
Fax Settings
This screen allows you to configure and change the default settings for using the fax
features. For more information, refer to the following.
Date/Time – page 153
Daylight Savings – page 153
Fax Send Settings – page 154
Receive Settings – page 156
F Code – page 158
Local Terminal Information – page 159
Direct Send – page 160
Fax Receiving Mode – page 160
Report Settings – page 161
Customize Screens – page 162
1. Select [Fax Settings] on the [System
Settings] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option using the
<Select> buttons.
4. Press the <Enter> button.
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Fax Settings
Date/Time
Use this feature to set the current date and time on the machine. Enter the date and
time using the alphanumeric keypad on the control panel. Press the <C> button to clear
the previous value.
NOTE: The range of inputs for time and data is from 00:00 on 1st January 2004 to
23:59 on 31st December 2064.
The date and time settings for the printer feature must be specified separately. Refer to
Machine Clock on page 148.
Next
Moves the cursor to the next entry field.
Date Format
Select a date format of Y/M/D (year/month/day), M/D/Y (month/year/day), or D/M/Y
(day/year/month).
Daylight Savings
With this feature enabled, the machine automatically adjust the current time by one
hour when a summer time period begins and ends.
NOTE: Dates which are inapplicable for the month concerned (such as 31st April or
31st June) or 29th February cannot be entered for the [Start date] and [End date].
The daylight savings setting for the printer feature must be specified separately. Refer
to Machine Clock on page 148.
To specify this period, enter the start and end date using the alphanumeric keypad on
the control panel.
After entering the start date, pressing the <Enter> button allows you to enter the end
date. After entering the end date, press the <Enter> button again.
Clear
Disables the feature.
Next
Moves the cursor to the next entry field.
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9 Setups
Fax Send Settings
Use this feature to configure the default settings for sending faxes.
Send Header
Configure the default settings for the header information.
• Save Sender Name – Allows you to register up to two names as sender information.
Select [Sender Name 1] or [Sender Name 2] using the <Select> button, and then
press the <Enter> button. Select [Entry Mode] to switch the character type using the
<Select> button, and enter the name (up to 40 characters) using the alphanumeric
keypad. To complete specifying the name, press the <Enter> button.
• Send Header – Specify whether or not to print the sender name, and if the sender
name is printed, select [Inside Original] or [Outside Original] for the position of the
sender name to be printed.
If [Inside Original] was selected, the print position is within the area of the document,
so printing may be superimposed on the letters at the top of the document. If
[Outside Original] was selected, the print position is outside the area of the
document, so printing will never be superimposed on the letters of the document.
However, depending on the settings of the counterpart machine, the added
information may not fit within the page, and may be split for output.
• Select Sender Name – Specify which registered name in [Save Sender Name] is to
be printed: [Sender Name 1] or [Sender Name 2].
• Recipient Name – Specify whether or not to print the recipient name that registered
in Address Book.
Resolution
Specify the default resolution for sending faxes.
• Text – Select this option when sending a text document.
• Fine – Scans document using 8 × 7.7 lines/mm resolution. This option is
recommended for detailed line art or small letters.
• Superfine – Scans document using 16 × 15.4 lines/mm resolution. This option is
recommended for detailed line art or small letters. It requires more communication
time, but produces a higher image quality.
• Halftone – Specifies a resolution for a dark and light coloring such as picture.
• Super Halftone – Specifies a resolution for a dark and light coloring such as picture.
It requires more communication time, but produces a higher image quality.
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Fax Settings
• Mixed Super Halftone – Specifies a resolution for both photographs with dark and
light coloring and texts are on the same image.
Lighten/Darken
Adjust the default density of the scanned image in five levels. Move
on the screen
by selecting [Darken] or [Lighten] using the <Select> button to select the density level.
Rotate 90°
Specify whether or not to automatically rotate the image to transmit. Select [On] when
the document can be transmitted without reducing the image size by rotating the image
orientation.
Redial
Specify the maximum number of redial attempts (0 to 15) and redial intervals (1 to 15
minutes).
Administrator Transfer
To manage the sending fax document using the machine, use this feature to send the
same document to the System Administrator after sending a fax. When [On] is
selected, you can select the fax number of the System Administrator from Address
Book. When [Enter Speed Dial] is selected, you can specify the fax number of the
System Administrator using the One Touch Dial button, or Speed Dial code. To
complete specifying the fax number, press the <Enter> button.
2-Sided Originals
Select the orientation binding of double-sided transmission. When [Rotate Side 2 on]
is selected, it is Top to Bottom. When [Rotate Side 2 off] is selected, it is Top to Top.
Stamp
Use this feature to stamp each sheet of a document as it passes through the document
feeder for scanning. When using this feature, the mark O is stamped of the scanned
page.
Specify to stamp or not, and to select the place of the stamp as Bottom Only or Top &
Bottom.
Delayed Start
Specify whether or not to specify the time to send faxes or start polling jobs, if the time
is specified, select [Hours] to enter the hour (0 to 23) or [Minutes] to enter the minutes
(00 to 59) for the delayed start time.
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9 Setups
Receive Settings
Use this feature to configure the default settings for receiving faxes.
NOTE: When the memory full error occurs,
the settings for Multiple-Up and Rotate 90°
will be lost. When this occurs, documents
will be printed in reduced sizes or in divided
pages according to the Receive Settings. To avoid the memory full error again, delete
unnecessary documents to free up some memory.
Print Date/Time
Select whether or not to specify where reception date and time are to be printed on
received documents.
NOTE: If the system is set to add a
reception date and time, documents
received which are forwarded will be
forwarded with the date and time of
reception added.
NOTE: If the document does not fit on one page when received, and must be split
between multiple pages, the reception time and date will not be added to the second
and subsequent pages.
NOTE: The reception time and date time log are the times for each page, not the time
when reception of the whole document began.
Paper Supply
Specify the default settings relating to paper supply to print received documents.
• Long Size Originals – Has two options, [Auto Reduction] and [Cut Off]. Your
selection is applied to the received document 's length exceeding the length of the
paper loaded. If [Auto Reduction] is set, the document is automatically reduced to fit
the paper size loaded. If [Cut Off] is set, the document is received but the length
exceeding the paper size is not printed.
• Minimum Size – Select the minimum reduction ratio. The selected ratio is applied to
[Auto Reduction], therefore the auto reduction feature is performed in the range of
the selected minimum ratio or more. If [100%] is selected, the document image is
not reduced or may be split into multiple pages depending on the paper size loaded.
• Length Limit – Select the length to be cut off. The selected length is applied to
[Cut Off], therefore the cut off feature is performed in the range of the selected value
or less.
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Fax Settings
• Media Available – Specify the method to notify the other party of the paper size that
can be printed when receiving a fax. If [Tray Mode] is selected, the machine notifies
the largest paper size of those Tray 1, 2, 3, or 4 which are set to contain plain paper
will be named, regardless of whether that paper is actually set in the tray. If [Paper
Size Mode] is selected, the machine notifies the largest paper size of those Tray 1,
2, 3, or 4 which are set to contain plain paper will be named.
NOTE: If the paper types set for Tray 2, 3, and 4 are anything other than plain paper,
the situation will be recognized as out of paper, even if there is paper in those trays.
NOTE: If a paper tray is changed while the machine is in power saving mode, the
changed setting may not be conveyed accurately to the counterpart.
• Paper Size – Specify the method for selecting a paper size. If you select [Normal],
the machine selects from all standard paper sizes. If you select [Adjust Width], the
machine selects from paper sizes whose widths are equal to or shorter than the
received documents. If you select [Fixed Width], the machine selects from paper
sizes whose widths are equal to the ones of received documents.
• Unavailable Tray – Select a paper tray which you will not select as the paper for
printing received documents.
NOTE: Paper trays which are set as Unavailable Tray will not be used to print
received documents. Even if the tray contains the optimum paper for printing, the
machine will regard it as not having paper for printing.
Multiple-Up
Specify whether or not to print two received consecutive documents as a single page.
The arrangement of the scanned documents is fixed as top to bottom.
NOTE: Depending on the paper size used, the document may be missing when it is
time to print.
Rotate 90°
Specify whether or not to automatically rotate the image to be received.
If the orientation of the received document and loaded paper differ, the machine
automatically rotates the image by 90 degrees.
NOTE: This function is enabled when printing on A4, B5 or A5 paper. It is disabled
when printing on A3 or B4 paper.
NOTE: Even if the machine is set for rotated reception, it will be printed without
rotation if the paper is set in the same orientation as the received document.
Print Limit
Set the start and end times for printing out incoming faxes and the reports.
The documents which have been interrupted to output due to the end time and stored
into the memory can be automatically printed out at the next start time.
Select [Always On] to print out the documents at all times.
Set days of a week together with the time. If not so, the machine cannot print out the
documents mentioned above.
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9 Setups
NOTE: The documents which are saved in the confidential box or the bulletin board
will not be printed, even at the print start time.
NOTE: When the print end time is passed, the documents which are saved in the
confidential box or the bulletin board, and the reports/ lists cannot be printed out, even
manually. To print them, change the setting to [Always On].
Transfer Document
Specify how a received fax is to be processed by the machine.
NOTE: If the number of documents
scheduled for transmission exceeds 64
when [Transfer] or [Transfer & Print] is
selected, a communication error will occur
and the machine will be unable to receive any document.
NOTE: If received documents are forwarded to a forwarding recipient, and the fax
number of the machine is also specified as a forwarding recipient for the counterpart
machine, an endless loop cycle could result.
• Save – Saves a received fax on the machine. The saved document can be deleted,
transferred or printed from the screen which is called by pressing the <Job Status>
button.
• Transfer – Forwards a received fax to a specified destination. You can select the fax
number of the destination from the Address Book. When [Enter Speed Dial] is
selected, you can specify the fax number of the destination using the One Touch
Dial button, or Speed Dial code. To complete specifying the fax number, press the
<Enter> button.
NOTE: The maximum number of transfer destinations in one batch is 200.
• Transfer & Print – Forwards a received fax to a specified destination and prints it out
simultaneously. You can select the fax number of the destination from the Address
Book. When [Enter Speed Dial] is selected, you can specify the fax number using
the One Touch Dial button, or Speed Dial code.
NOTE: The maximum number of transfer destinations in one batch is 200.
• Print – Prints out a received fax immediately.
F Code
Use this feature to configure the default settings for receiving faxes using F Codes.
NOTE: If an F Code is set for the received
document, the code is checked for the
number of recipient copies, the bulletin
board and confidential box (transfer), in that
order. If there is no applicable code, a communications error will result.
After selecting from the displayed F Code list, press the <Enter> button. Then select
the following items to continue the necessary settings.
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Fax Settings
Transfer Document
Specify how a received fax is to be processed by the machine.
• Transfer – Forwards a received fax to a specified destination. You can select the
destination fax number from the Address Book. When [Enter Speed Dial] is
selected, you can specify the fax number using the One Touch Dial button, or Speed
Dial code. To complete specifying the fax number, press the <Enter> button.
• Transfer & Print – Forwards a received fax to a specified destination and prints it out
simultaneously. You can select the destination fax number from the Address Book.
When [Enter Speed Dial] is selected, you can specify the fax number using the One
Touch Dial button, or Speed Dial code.
• Print – Prints out a received fax immediately.
F Code
Enter an F Code (up to 20 digits using 0 to 9, *, and #) using the alphanumeric keypad
on the control panel.
Check Password
Specify whether or not to have password control.
Password
Set a password (up to 20 digits using 0 to 9, *, and #) using the alphanumeric keypad
on the control panel.
Delete
Delete the registered F Code.
Local Terminal Information
Use this feature to configure the settings for the line connected to the machine.
Line Type
Select the line type from 10pps, 20pps, and Tone.
Fax No.
Enter the fax number of the machine, using the alphanumeric keypad on the control
panel. Press the <C> button to clear the previous value.
Ext./Outside Line
Select the extension or outside line. If you selected [Extension], then enter the number
(0 to 9) to connect with the outside line, using the alphanumeric keypad on the control
panel. Press the <C> button to clear the previous value.
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9 Setups
NOTE: When changing the setting of [Ext./Outside Line], you may need to re-register
fax numbers in the Address Book.
NOTE: If the figure set under [Ext./Outside Line] is entered as the first digit of the
destination fax number, a pause will automatically be inserted. No pause will be
inserted if the number appears as the second or later digit. If a pause has already
been entered in the pause insertion position, no pause will be entered automatically.
Direct Send
Using the document feeder, this feature allows you to start sending a fax immediately
after scanning the first page of documents. This is a useful feature when there is
inadequate available memory on the machine. When you use the feature, the <Direct
Send> green light illuminates.
Specify On or Off as the default value of this feature.
Fax Receiving Mode
Specify whether the machine should start receiving a fax with or without your
intervention.
Auto Receive
Automatically starts receiving a fax after the specified the number of rings on the
Access Attempt screen. After selecting [Auto Receive] using the <Select> button,
pressing the <Enter> button allows you to specified the number of rings on the Access
Attempt screen within the range of 1 to 20. Use the alphanumeric keypad on the control
panel.
Manual Receive
Receives a fax manually. When you have communicated with a caller and confirm that
the call is a fax job, press the <Manual Dial> button to receive a fax. Refer to On-Hook
in the Fax chapter on page 84.
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Fax Settings
Report Settings
Use this feature to specify how reports are to be automatically printed.
NOTE: Even if you set the machine to print out reports automatically, they cannot be
printed out when the memory is insufficient.
Transmission Report
Configure the settings for printing report that shows the result of transmission.
• Single Destination – Configure the settings to be used when sending fax to a single
destination. If you select [Undelivered], the machine prints a report only when
transmission fails.
• Multiple Destination – Configure the setting to be used when sending fax to multiple
destinations. If you select [Undelivered], the machine prints a report only when
transmission fails. With [As Single Dest’n] selected, the machine follows the setting
made for [Single Destination].
• Original Image – Specify whether to print out scanned documents with a report.
NOTE: Even if [Original Image] is set to [On], the document may be printed without
images for reasons such as insufficient memory, direct transmission and manual
transmission.
NOTE: When [Original Image] is set to [On] and the report is printed on A4 paper, the
orientation of the printed report may not match that of the paper. This occurs because
the set orientation of the paper used for the report does not match the print orientation.
The paper used for printing reports should be A4, set to landscape orientation.
Activity Report
Specify whether or not to automatically print the report of the transmission result every
50 transactions.
The number of documents sent exceeds 50 and the number of documents received
exceeds 50, the machine automatically prints the Sent Report and the Received Report
respectively.
NOTE: When the report output is disabled for reasons such as paper out, the machine
stores and retains the information until the output is enabled. However, only up to 96
of the latest transaction information can be stored.
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9 Setups
Customize Screens
Use this feature to rearrange the locations of menu items on the Fax screen. After
selecting [Customize Screens], select the item you want to rearrange using the
<Select> button, and then select the new locations pressing the < > or < > button.
E-mail Settings
This section describes how to configure or change the settings for sending scanned
documents as e-mail attachments. For more information, refer to the following.
Resolution – page 162
Lighten/Darken – page 163
Reduce/Enlarge – page 163
Scan Size – page 164
File Format – page 164
Transmission Report – page 165
Customize Screens – page 165
1. Select [E-mail Settings] on the [System
Settings] screen using the <Select>
button.
2. Press the <Enter> button.
3. Select the required option using the <Select> buttons.
4. Press the <Enter> button.
Resolution
Use this feature to specify the default resolution for scanning documents.
200dpi Text
Specifies a 200 dpi resolution for documents that contain text only.
400dpi Text
Specifies a 400 dpi resolution for documents that contain text only.
162
E-mail Settings
600dpi Text
Specifies a 600 dpi resolution for documents that contain text only.
200dpi Photo
Specifies a 200 dpi resolution for documents that contain photographs only.
400dpi Photo
Specifies a 400 dpi resolution for documents that contain photographs only.
600dpi Photo
Specifies a 600 dpi resolution for documents that contain photographs only.
400dpi Text/Photo
Specifies a 400 dpi resolution for documents that contain both text and photographs.
600dpi Text/Photo
Specifies a 600 dpi resolution for documents that contain both text and photographs.
Lighten/Darken
Use this feature to adjust the default density of the scanning documents in five levels.
Move
on the screen by selecting [Darken] or [Lighten] using the <Select> button to
select the density level.
Reduce/Enlarge
Choose 64% or 78% to include in the presets of reduction/enlargement ratios for
scanning documents.
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9 Setups
Scan Size
Use this feature to specify the default scanning area. When you select a different size
from the original, documents will be scanned according to the selected size regardless
of their actual sizes.
Auto Detect
Detects the size of the documents automatically.
Only standard size can be automatically detected. Non-standard size document is
scanned as a standard size nearest to the scanned document.
For more information about the size that can be automatically detected, refer to When
Using the E-mail Feature in the Appendix chapter on page 219.
Presets
Allows you to select from the preset size.
File Format
Specify the default file format to save scanned documents.
TIFF
Saves scanned data in TIFF (Tagged Image File Format).
PDF
Saves scanned data in PDF (Portable Document Format).
DocuWorks
Saves scanned data in DocuWorks format.
164
Screen Contrast
Transmission Report
The machine automatically prints a report that shows the result of transmission.
Configure the following settings for this feature.
Single Destination
Configure the setting to be used when sending e-mail to a single destination. If you
select [Undelivered], the machine prints a report only when transmission fails.
Multiple destination
Configure the setting to be used when sending e-mail to multiple destinations. If you
select [Undelivered], the machine prints a report only when transmission fails. With [As
Single Dest’s] selected, the machine follows the setting made for [Single Destination].
Original Image
Specify whether to print out scanned documents with a report.
NOTE: When [Original Image] is [On] and the report is printed on A4 paper, the
orientation of the printed report may not match that of the paper. This occurs because
the set orientation of the paper used for the report does not match the print orientation.
The paper used for printing reports should be A4, set to landscape orientation.
Customize Screens
Use this feature to rearrange the locations of menu items on the E-mail screen. After
selecting [Customize Screens], select the item you want to rearrange using the
<Select> button, and then select the new locations pressing the < > or < > button.
Screen Contrast
Use this feature to change the contrast on the screen.
1. Select [Screen Contrast] on the [System
Settings] screen using the <Select>
button.
2. Select the required option using the
<Select> buttons.
3. Press the <Enter> button.
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9 Setups
Normal
Selects the intermediate contrast level.
Darker
Increases the contrast level by one step.
Lighter
Decreases the contrast level by one step.
Create/Delete
This section describes how to register various items such as Address Book (Speed
Dial) and mailboxes. For more information, refer to the following.
Speed Dial – page 166
Fax Program – page 168
Bulletin Board – page 169
Mailbox – page 170
1. Select [Create/Delete] on the [System
Settings] screen using the <Select>
button.
2. Select the required option using the
<Select> buttons.
3. Press the <Enter> button.
Speed Dial
This feature allows you to register the destination of fax or e-mail in Speed Dial. You
can search the registered destination using Address Book.
NOTE: When the content of a Speed Dial
code is changed, check that the change has
not introduced any problems. For example,
if redial is specified for the altered Speed
Dial code, the altered code will be redialed. If the altered Speed Dial code has been
specified as a forwarding recipient, documents will be forwarded to the changed
number.
NOTE: The timing of the change of content may mean that the transmission recipient
information printed on Sent Reports and Transmission Reports will reflect the
information from before the change.
1. Select an address number (001 to 200) using the <Select> buttons, or select
[Enter No.] using the <Select> buttons and enter the address number using
alphanumeric keypad.
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Create/Delete
2. Press the <Enter> button.
3. Perform the necessary operations.
NOTE: The feature that can be registered differs whether the destination is used for
the Fax or E-mail feature.
Fax
Select to register the destination used for the Fax feature.
When registering a Fax destination, specify the following items.
To*1 – Enter the recipient name. Select [Edit] to display the Recipient Name entry field
screen, select [Entry Mode] to switch the character type and enter the name using the
alphanumeric keypad on the control panel.
Index – Enter the index used to search the recipient name in Address Book.
Fax No. – Enter the fax number using the alphanumeric keypad on the control panel.
F Code – Select whether to use F Code or not. When transmitting with an F Code, enter
F Code and a password if necessary. For information about F Code, refer to F Code in
the Fax chapter on page 75.
Comm. Speed – Specify the communication speed. Select
button to increase or decrease the value.
or
using the <Select>
Overseas Comm. – Select for transmitting with the Overseas Communication feature.
Use this feature to minimize errors on telephone lines. This is often the case with
overseas calls.
E-mail
Select to register the destination used for e-mail feature.
When registering an e-mail address, specify the following items.
To*1 – Enter the recipient name. Select [Edit] to display the recipient name entry field
screen, select [Entry Mode] to switch the character type and enter the name using the
alphanumeric keypad on the control panel.
Index – Enter the index used to search the recipient name in Address Book.
E-mail Address – Enter the e-mail address using the alphanumeric keypad on the
control panel.
Change Recip. Name*1
Select when changing the registered name. Select [Edit] to display the recipient name
entry field screen, then select [Entry Mode] to switch the character type and enter the
name using the alphanumeric keypad on the control panel.
Change Fax No
Select when changing the registered Fax number.
Change Address
Select when changing the registered E-mail address.
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9 Setups
Delete
Select when deleting the registered Speed Dial.
*1:You can also use symbols as well as text and numbers.
Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then
select a symbol using the <Select> button.
Fax Program
This feature allows you to program information about the fax destination and the
features used to send fax. You can always send faxes using the same conditions of
transmission by recalling the program using One Touch Dial or Speed Dial. In addition
to the information of the fax destination, you can program the following three types of
program. Fax Send, Poll (Polling) Receive, and Post Send that transmits more than one
document at a specified time.
NOTE: If the destination registered to the
Fax Program under a Speed Dial code is
changed to an e-mail address, a
transmission error will be issued when a
message is sent to that destination.
1. Select a program number (p01 to p30) selecting [ ] or [ ] using the <Select>
button, or select to search a program number using [By Program No.].
2. Press the <Enter> button.
3. Perform the necessary operations.
Program Name*1
Enter the program name. Select [Edit] to display the Program Name entry field screen,
select [Entry Mode] to switch the character type and enter the name using the
alphanumeric keypad on the control panel.
To change the name, press the <C> button to delete the entered name, and then enter
the new name.
Index
Enter the index used to search the program name in Address Book.
To change the index, press the <C> button to delete the entered index, and then reenter the new name.
Program Type
Select the type of the program.
NOTE: The feature that can be programmed differs according to the type of the
program.
Fax Send – Set the [Resolution] and [Scan Size], etc., to send a fax. For each feature,
refer to Fax Features in the Fax chapter on page 71.
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Create/Delete
Poll Receive – Program the time to start polling. For details on how to set the start time,
refer to Delayed Start in the Fax chapter on page 77.
Post Send – Use this feature when the specified time is reached, the machine checks
whether the document scheduled for transmission is present. If multiple documents are
present, they are collated and sent as one document to each recipient. Set [Start Time]
to set the time to start sending documents. Set [Comm. Interval] to set the regular
interval between transmissions, in hours. You can also set Resolution and Scan Size
features, etc. For details on each feature, refer to Fax Features in the Fax chapter on
page 71.
NOTE: If there is no document scheduled for transmission at the specified time, no
transmission process is carried out.
NOTE: If the power is not switched on at the specified time, the line is busy, or another
problem prevents transmission, the transmission will be sent at the next transmission
start time.
NOTE: Documents are sent in single batches, but each time a document is placed in
the post box, it is counted as one document scheduled for transmission.
Delete
Delete the registered Fax Program.
*1:You can also use symbols as well as text and numbers.
Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then
select a symbol using the <Select> button.
Bulletin Board
Use this feature to create bulletin boards. The remote machines can freely browse
documents on the bulletin boards on the machine. You or remote machines can post,
retrieve, print, or delete the documents on a bulletin board. To post documents, set up
the bulletin board in advance. Up to 10 bulletin boards can be registered.
Name*1
Enter a name (up to 16 characters) to be assigned to the mailbox. Select [Edit] to
display the bulletin board name entry field screen, select [Entry mode] to switch the
character type and enter the name using the alphanumeric keypad on the control panel.
Change Name*1
Select to change the name of the registered bulletin board. Press the <C> button to
delete the entered name, and then re-enter a name (up to 16 characters) to be
assigned to the bulletin board. Select [Edit] to display the bulletin board name entry field
screen, then select [Entry mode] to switch the character type and enter the name using
the alphanumeric keypad on the control panel.
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9 Setups
F Code
Enter an appropriate F Code to be used for communications with a remote machine.
Password
Enter a password using the alphanumeric keypad on the control panel.
Remote Post
Specify whether or not a password is required to register a document on a bulletin
board.
Remote Browse
Specify whether or not a password is required to download a document from a bulletin
board.
Delete
Deletes the selected bulletin board.
*1:You can also use symbols as well as text and numbers.
Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then
select a symbol using the <Select> button.
Mailbox
This feature allows you to create mailboxes for saving confidential incoming fax
documents. Up to 10 mailboxes can be registered.
Mailbox Name*1
Enter a name (up to 12 characters) to be assigned to the mailbox. Select [Edit] to
display the mailbox name entry field screen, select [Entry mode] to switch the character
type and enter the name using the alphanumeric keypad on the control panel.
To change the name, press the <C> button to delete the entered name, and then enter
a new name.
F Code
Enter an appropriate F Code to be used for communications with a remote machine.
Password
Enter a password using the alphanumeric keypad on the control panel.
170
Create/Delete
Remote Input
Specify whether or not to use password for authentication when receiving the
document from remote machine to the mailbox.
Delete
Deletes the selected mailbox.
*1:You can also use symbols as well as text and numbers.
Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then
select a symbol using the <Select> button.
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9 Setups
172
10 Maintenance
There will be times when the machine will require maintenance tasks to be carried out.
Information contained in this chapter will assist with these tasks.
Cleaning the Machine
Proper maintenance is important for the smooth operation of any equipment.
WARNING
When cleaning this product, use the designated cleaning materials exclusive to it.
Other cleaning materials may result in poor performance of the product. Never use
aerosol cleaners, or it may catch fire and cause explosion.
CAUTION
When cleaning this product, always switch off and unplug it. Access to a live machine
interior may cause electric shock.
The Document Glass and Document Feeder Glass
To ensure optimum print quality at all times, clean the document glass and document
feeder glass monthly, or more often if needed. This helps avoid streaks, smears and
other marks on the printed output.
1. Clean the glass areas with a lintfree cloth, lightly moistened with
water.
2. Clean the white tabs, located on
the under side of the document
glass cover and in the document
feeder, to remove dry ink
smudges and other marks.
Document feeder
glass
Document glass
3. Wipe the wet surface with a dry,
clean cloth.
The Control Panel and Screen
Regular cleaning keeps the control panel and screen free from dust and dirt. To remove
finger prints and smudges, clean the control panel and screen with a soft, lint-free cloth,
slightly moistened with water.
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10 Maintenance
The Document Feeder and Output Trays
Use a cloth moistened with water to clean the document feeder, output trays, paper
trays and the outside areas of the machine.
About Consumables/Maintenance Parts
The following consumables and maintenance parts are available for use with the
machine:
Consumables/Maintenance Part
Product code
Quantity/Box
Toner Cartridge (9K)
CT200401
1 unit/1 box
Drum Cartridge
CT350285
1 unit/1 box
Stamp Replace Kit
EL200439
2 units/1 box
NOTE: We recommend always having spare consumables/periodical replacement
parts available.
WARNING
• Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.
• Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.
CAUTION
• Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
• When replacing the drum and toner cartridges, be careful not to spill the toner. In
case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well
as inhalation.
• If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.
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Replacing the Drum Cartridge
Handling Consumables/Maintenance Parts
Note the following precautions for handling consumables and maintenance parts.
• Do not store boxes for consumables/maintenance parts upright.
• Do not unpack consumables/maintenance parts before use. Avoid storing
consumables/maintenance parts in the following locations:
– Locations subject to high temperature and high humidity
– Near a fire
– In the direct sunlight
– Dusty locations
• Follow the instructions and warning notices on the boxes or containers for the
consumables/maintenance parts before use.
• We recommend keeping extra consumables/maintenance parts in stock for
convenience.
• When calling our Customer Support Center to place an order, have the product
codes for the consumables/maintenance parts ready to expedite the ordering
process.
• If you are not using the toner cartridge or the drum cartridge recommended by our
company, the performance of the machine may not be at its optimum level. Use the
toner cartridge and the drum cartridge recommended for this product.
Replacing the Drum Cartridge
The machine comes with a drum cartridge. The machine will sound an alarm and
display the message "Replacement to be made shortly" approximately 4,000 pages
before the drum cartridge reaches the end of its life. When this message appears, order
a new drum cartridge. The machine will stop when the drum cartridge ends its life.
NOTE: The above value "4,000 pages" is based on the following conditions: (1) 1-sided
copying (not printing), (2) average number of pages copied at one time: 4 pages, (3) paper
size: A4 LEF, (4) paper tray: Tray 1, (5) output tray: Center Output Tray. This value is for
reference only and will be affected also by other machine-usage conditions, such as how
often the machine is turned on and off. Note that the page yield may be half or less of these
values under some conditions.
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10 Maintenance
Removing the Old Drum Cartridge
1. Pull the front cover towards you to open
it.
2. Open Tray 5 (bypass tray) if necessary,
and then open Cover A while lifting up
the release lever.
3. Lift up the colored lever, and slide the
drum cartridge out until you can lift the
handle on top of the cartridge.
Lever
4. Hold the handle and remove the
cartridge from the machine.
NOTE: When replacing the drum cartridge,
make sure that the new cartridge is the
correct one specified for the machine.
176
Handle
Replacing the Drum Cartridge
Inserting the New Drum Cartridge
1. Remove the new drum cartridge from the box.
2. Undo the sealing tape and carefully pull
out in the direction of the arrow to
remove the black protective sheet from
the cartridge.
3. Place the cartridge in position as shown
and slide it into the machine with the
handle until it clicks.
Handle
4. Pull out the cartridge tape completely
without breaking it.
Tape
5. Push the cartridge again to make sure
that it is properly set in the machine.
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10 Maintenance
6. Close the Cover A until it latches and
then close Tray 5 (bypass tray).
7. Close the front cover.
Replacing the Toner Cartridge
The machine comes with a toner cartridge. The machine will display the following
messages before the toner cartridge is empty. Follow the messages and replace the
toner cartridge as necessary.
Message
Page yield
after the message
is displayed*1
Approx. 1000 pages
Replace the Toner
Cartridge
-
Solution
The toner cartridge does not need to be
replaced yet. Get a spare of the toner cartridge.
Replace the toner cartridge with a new one.
*1:The page yield after each message is displayed is for when A4 size paper LEF is
used. The value is an estimate and varies depending on conditions such as the print
contents, dot coverage (area coverage), paper size, paper type, copy/print density,
output image type, and the machine usage environment.
178
Replacing the Toner Cartridge
Removing the Old Toner Cartridge
1. Pull the front cover towards you to open
it.
2. Hold the toner cartridge and pull it out
slowly.
NOTE: Hold the empty cartridge away from
you to avoid spilling any toner residue.
Inserting the New Toner Cartridge
1. Remove the new toner cartridge from the box.
2. Shake the cartridge up and down about
5 times gently to loosen up the toner
inside.
3. Place the cartridge in position as shown
and slide it into the machine until it
clicks.
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10 Maintenance
4. Close the front cover.
Replacing the Stamp Cartridge
If stamp impressions start to fade, replace the stamp cartridge.
NOTE: Do not touch the ink pad of the stamp cartridge. If ink comes into contact with
your skin, wash immediately.
Removing the Old Stamp Cartridge
1. Pull up the knob to open the document
feeder cover completely.
Knob
2. Pull up the lever to open the inner cover.
180
Replacing the Stamp Cartridge
3. Use the tweezers provided in the Stamp
Kit to extract the stamp cartridge.
NOTE: Make sure to remove the whole
cartridge.
Inserting the new Stamp Cartridge
1. Remove the new stamp cartridge from the package.
2. Insert the new stamp cartridge in the
machine.
3. Close the inner cover.
4. Close the document feeder cover until it
clicks.
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10 Maintenance
182
11 Problem Solving
The machine has built-in information to help identify and manage error messages and
problems. It also contains troubleshooting steps to help resolve problems.
Refer to the information contained in this chapter to resolve any problem solving issues.
NOTE: For troubleshooting network problems, refer to the Network Administrator
Guide.
Fault Clearance Procedure
If a fault or problem occurs, there are several ways in which you can identify the type
of fault. Once a fault or problem is identified, establish the probable cause, and then
apply the appropriate solution.
• If a fault occurs, first refer to the screen messages and clear the fault in the order
specified.
• If the problem is not solved by following the screen messages, refer to
Troubleshooting Tables on page 193 and apply the appropriate solution as
described.
• Also refer to the fault codes displayed on the screen in the Machine Status mode.
Refer to Fault Codes on page 198 for an explanation of some of the fault codes and
corresponding corrective actions.
• Contact the System Administrator for assistance.
• In some cases, it may be necessary to switch the machine off and on. Refer to
Power On/Off in the Product Overview chapter on page 34.
NOTE: Wait at least 20 seconds between powering the machine on and off.
• If the problem persists, or a message indicates that you should call for service,
contact our Customer Support Center.
NOTE: If fax jobs are queued in the machine and a loss of power occurs, the machine
will print a Power Off Report when the machine is switched on. This will show a list of
the fax jobs lost.
NOTE: If the machine is restarted during a fax reception due to a loss of power or
machine malfunction, neither the pages already received nor the page being received
at the time of restart will be printed. For example, if the reception of a 7-page
document is interrupted when the sixth page of the document was being received, the
machine does not print any page in the document, even though the first five pages
were already received. If the power to the machine is shut down during a fax
reception, the sender is required to send the document again. For this reason, advise
the sender to register the local terminal fax number.
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11 Problem Solving
Paper Jams
When paper jams inside the machine, the machine stops, sounds an alarm, and
displays a message on the screen. Follow the instructions displayed and remove the
jammed paper.
Gently remove the paper taking care not to tear it. If paper is torn while it is being
removed from the machine, remove all the torn pieces making sure that none remain
inside. If a paper jam message is displayed again, paper is probably jammed at another
location. Clear this by following the message on the screen.
When you have finished clearing a paper jam, printing automatically resumes from the
point before the paper jam occurred.
CAUTION
Do not attempt to remove a paper jammed deeply inside the product, particularly a paper
wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns. Switch
off the product promptly and contact your local Fuji Xerox representative.
NOTE: When removing jammed paper, make sure that no bits of paper are left in the
machine, since they could cause more jams or even fire. If a piece of paper is stuck in
a hidden area or wrapped around the fuser unit or rollers, do not remove it forcefully;
you could get injured or burned. Switch off the machine immediately, and contact our
Customer Support Center.
This section describes how to clear paper jams in the following locations.
Document Feeder
Cover
Cover A
Document Exit
Cover D (Optional)
Exit
Tray 5 (Bypass Tray)
Tray 1
Tray 2 (Optional)
Cover B
Tray 3 (Optional)
Tray 4 (Optional)
Cover C
Paper Jams in Cover A – page 185
Paper Jams in Cover B – page 187
Paper Jams in Cover C – page 187
184
Paper Jams
Paper Jams in Cover D – page 188
Paper Jams in Exit – page 188
Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional) – page 189
Paper Jams in Tray 5 (Bypass Tray) – page 189
Media jams happen for a variety of reasons. Check the guidelines below to reduce the
potential for jams in the machine.
• Use only recommended media. Refer to Supported Paper Sizes and Types in the
Paper and Other Media chapter on page 127 and Specifications in the Appendix
chapter on page 209 for a list of recommended media types.
• Protect unused media by storing it in its wrapper, on a flat surface.
• The orientation of the media in the paper tray must match the orientation of the
documents.
• Check the maximum fill line in the tray to make sure the paper tray is not overloaded.
• Do not use media that is torn, wrinkled, or folded.
Paper Jams in Cover A
Follow the steps below to clear paper jams in Cover A using green levers A1 and A2.
Follow the messages on the screen and remove jammed paper from the specified
location.
Green Lever A1
1. Open Tray 5 (bypass tray) if necessary,
and then open Cover A while lifting up
the release lever.
2. If the jammed paper is inside the fuser
unit, push down and rotate the green
lever A1 in the direction of the arrow to
feed the paper the top of the fuser unit.
185
11 Problem Solving
3. Pull out the paper from the machine in
the direction of the arrow.
4. Close the Cover A until it latches, and
then close Tray 5 (bypass tray).
Green Lever A2
1. Open Tray 5 (bypass tray) if necessary,
and then open Cover A while lifting up
the release lever.
2. If the jammed paper is inside the fuser
unit, lower the green lever A2 in the
direction of the arrow to open the fuser
unit cover.
3. If the jammed paper is found in the fuser
unit, hold down the green lever A2
carefully remove it from the machine.
NOTE: Do not touch the fuser unit because
it may be hot.
4. Close the Cover A until it latches, and
then close Tray 5 (bypass tray).
186
Paper Jams
Paper Jams in Cover B
Follow the steps below to rectify paper jams in Cover B.
1. Open Cover B while lifting up the
release lever.
2. Remove the jammed paper.
3. Close Cover B until it latches.
NOTE: Firmly press the center of the cover
when closing it.
Paper Jams in Cover C
Follow the steps below to rectify paper jams in Cover C.
1. Open the Cover C while lifting up the
release lever.
2. Remove the jammed paper.
3. Close the Cover C until it latches.
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11 Problem Solving
Paper Jams in Cover D
Follow the steps below to clear paper jams in the duplex kit.
1. Open Tray 5 (bypass tray), if necessary.
2. Open the Cover D while lifting up the
release lever.
3. Remove the jammed paper inside the
duplex unit.
4. Close the Cover D until it latches.
5. Close Tray 5 (bypass tray).
Paper Jams in Exit
Follow the steps below to clear paper jams in exit.
1. Open Tray 5 (bypass tray), if necessary,
and then open Cover A while lifting up
the release lever.
2. Remove the jammed paper.
3. Close the Cover A until it latches, and
then close Tray 5 (bypass tray).
188
Paper Jams
Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional)
Follow the steps below to clear paper jams in Trays 1 to 4.
1. Pull out the Tray 1, 2, 3, or 4 towards
you.
2. Remove the jammed paper.
3. Close the paper tray.
Paper Jams in Tray 5 (Bypass Tray)
Follow the step below to clear paper jams in Tray 5 (bypass tray).
1. Remove the jammed paper in the Tray 5
(bypass tray).
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11 Problem Solving
Document Jams
If a document jams in the document feeder, the machine stops, and an error message
is displayed on the screen. Clear the document jam according to the instructions
displayed, and then reload the document in the document feeder.
Paper Jams in the Document Feeder Cover
Follow the steps below to clear document jams in the document feeder.
1. Pull up the knob to open the document
feeder cover completely.
Knob
2. Remove the jammed document slowly.
When the document jams tightly in the
document feeder roller and cannot be
pulled out, pull it out from under the
document feeder tray. Refer to Paper
Jams in the Document Exit on
page 191.
NOTE: Do not force to pull the paper avoid
ripping when remove the jammed
document.
3. When a document jams under the inner
cover using the DADF, pull up the lever
to open the inner cover.
Lever
190
Document Jams
4. Remove the jammed document slowly
while holding the inner cover.
5. Close the inner cover, and then close
the document feeder cover.
Paper Jams in the Document Exit
Follow the steps below to clear document jams in the document exit.
1. Pull up the knob to open the document
feeder cover completely.
Knob
2. Lift up the document feeder tray in the
directions as shown.
191
11 Problem Solving
3. Remove the jammed document slowly
while holding the document feeder tray.
4. Close the document feeder tray, and
then close the document feeder cover.
192
Troubleshooting Tables
Troubleshooting Tables
If you are experience difficulties using the machine, check the suggestions in the
following tables for advice. If this does not remedy the problem, refer to Fault Clearance
Procedure on page 183.
Symptom
Recommendation
The machine will not power on.
• Check the power cord.
• Check that the power switch is pressed to
the <I> position.
• Check that the <RESET> button on the
side of the machine is not in the tripped
(popped up) position. Push the button to
reset.
• Check that the AC outlet is supplying
voltage. Connect another appliance to the
outlet to verify the voltage supply.
The error indicator lights.
• Check whether a message is displayed on
the screen. If a message is displayed,
follow the instruction of the message. If
not, press the <Machine Status> button,
and select [Error Information] to check the
contents displayed on the screen.
The machine makes a squealing noise after it
powers off.
• Between 3 to 5 minutes after powering off,
the machine may make a squealing noise.
This is not cause for concern, since
various components within the machine
are still powering off.
The document will not feed through the
document feeder.
• Check that the document feeder is not
overloaded. The document feeder can
hold a maximum of 50 sheets.
• Check that the document is fully inserted
into the document feeder.
• Using a lint-free cloth, lightly wipe the
platen cushion on the underside of the
platen cover.
• Set the document, and then check that the
side guides are not too tight.
The machine does not display one of the
paper trays as one the Paper Supply
selections.
• Check that no paper trays are open. If a
tray is ajar, the machine cannot sense its
connection.
• Open and close each paper tray. If this
does not rectify the problem, then power
the machine off and then on.
193
11 Problem Solving
Symptom
Recommendation
The machine does not accept documents into
memory.
• Check with the System Administrator
about available memory.
• If the memory is almost full, print and
delete unnecessary files.
The machine displays a memory full error
message.
• Check with the System Administrator
about available memory.
• Divide the remaining pages of the job into
several small jobs and run the job again.
• Delete unnecessary documents to free up
some memory.
The machine displays a message to prompt
you to load paper while scanning the
document.
The sizes of paper currently loaded in the
trays are not suitable for the reduction/
enlargement ratio and document size
specified.
• Select a required paper tray. Any scanned
data is discarded, so load the document on
the document feeder again specify the
copy settings if necessary, and press the
<Start> button to restart the job.
• Load the correct sized paper in the
selected tray. Any scanned data is
discarded, so load the document on the
document feeder and specify the copy
settings if necessary, and press the
<Start> button to restart the job.
The machine displays a message to prompt Load the correct sized paper in the selected
you to load paper while outputting a copy job. tray. The scanned pages before the message
is displayed will be printed out. Load the
remaining pages on the document feeder and
press the <Start> button.
The machine displays a message to prompt
you to load paper when you place a
document on the document glass.
194
The sizes of paper currently loaded in the
trays are not suitable for the reduction/
enlargement ratio and document size
specified.
• Select a required paper tray. To restart the
job, specify the copy settings if necessary,
and press the <Start> button.
• Load the correct sized paper in the
selected tray. To restart the job, press the
<Start> button.
Troubleshooting Tables
Symptom
Recommendation
The machine displays a tray fault.
• Follow the steps below
1. Open the paper tray.
2. Move the paper tray guides away from the
paper.
3. Move the paper tray guides against the
paper so that they are just touching the
paper.
4. Close the paper tray.
5. Power the machine off and then on.
Deformed transparencies
• Check that [Transparency] is selected on
the screen. The machine automatically
adjusts for different types of media. Paper
can tolerate more heat than
transparencies.
• Transparencies can be loaded only Tray
2–4 (optional) or Tray 5 (bypass tray).
Blank output
• Check that the document is loaded face up
in the document feeder.
• Check that the document is loaded face
down on the document glass.
• If the toner cartridge is new, the toner may
not be dispensed. Repeat the job.
• Check that the seal tape has been
removed from the new drum cartridge.
• Reinstall the drum cartridge and the toner
cartridge.
• Replace the drum cartridge.
• Replace the toner cartridge if the screen
message for replacement is displayed.
Streaks, solid or dotted lines, or spots
• Clean the document glass, CVT glass (the
narrow strip of glass located at the left
hand side of the document glass), areas
under the platen cover, the document
feeder, and the paper guides.
• If the machine has been idle for an
extended period of time, or if the toner or
drum cartridge is new, begin the job again.
• Run the job using the document glass.
• Reinstall the drum cartridge.
• Check the quality of the document.
• Load fresh paper.
• Check the humidity of the machine
location.
Paper delivered to an output tray is not
properly stacked up.
• Flip over the paper stack in the paper tray,
or rotate it head to toe.
195
11 Problem Solving
Symptom
196
Recommendation
Output is too light or too dark.
• Load fresh paper.
• Check the quality of the document.
• Set the [Lighten/Darken] feature to a
lighter or darker setting.
• Run off more prints until the copy quality
improves.
• Replace the drum cartridge.
Output is too light.
• If the toner cartridge is new, the toner may
not be dispensed. Repeat the job.
• Run off more prints until the copy quality
improves.
• Set the [Lighten/Darken] feature to a
darker setting.
Uneven print
• Replace the drum cartridge.
• Replace the toner cartridge.
Blurred images
• Load fresh paper.
• Replace the drum cartridge.
• Replace the toner cartridge.
Missing characters
• Load fresh paper.
• Replace the drum cartridge.
• Replace the toner cartridge.
Gloss variations (coining)
• Check the quality of the documents.
• If the document has large areas of solid
density, adjust the [Lighter/Darken] feature
for the contrast.
Light copies when scanning glossy, shiny, or
coated documents through the document
feeder
• Use the document glass instead of the
document feeder.
Ghosting
• Check the quality of the documents.
• If transparencies are used, select a paper
type of [Transparency] on the screen. The
machine automatically adjusts the quality
for transparencies.
• Feed the document SEF.
• Replace the toner cartridge.
Washout
• Check the quality of the documents.
• If the image is lighter near the borders, set
the [Lighten/Darken] feature to a darker
setting.
• Replace the toner cartridge.
Solid density variations
• Check the quality of the documents.
• Set the [Lighten/Darken] feature to a
lighter or darker setting.
• Replace the drum cartridge.
Troubleshooting Tables
Symptom
Recommendation
Image loss
• When copying a document from a larger
paper size to a smaller size, reduce the
image to fit onto the smaller paper size.
• Set a slightly smaller document size (for
example, copy 90% instead of 100%).
• Select [Auto] on the [Paper Supply]
screen.
Misfeeds in the Tray 5 (bypass tray)
• Remove the paper and reload the tray. Do
not add paper to the tray when paper is
already loaded. Instead, remove the paper,
combine the additional paper with the
paper from the tray and then reload the
tray.
• Check that paper tray guides are locked
into position against the paper.
• Check that the settings for Tray 5 (bypass
tray) are correct and match the paper size
and type on the screen.
Jams in the document feeder.
• Open the document feeder and check that
no paper or objects are inside.
• Check that the document feeder cover on
the document feeder is firmly closed.
• Refer to Document Jams on page 190 for
procedures.
Paper jams.
• Check that the paper is loaded correctly.
Flip the paper over in the paper tray.
• Check that the paper tray guides are
locked into position.
• Do not use media that is torn, wrinkled, or
folded.
• Load fresh paper.
• Refer to Paper Jams on page 184 for
procedures.
Paper curls.
• Check that the paper is loaded correctly.
Load paper in Trays 1, 2, 3 and 4 seam
side up.
• Load paper in Tray 5 (bypass tray) seam
side down.
• Load custom media in the Tray 5 (bypass
tray).
• Refer to the Paper and Other Media
chapter on page 123 for procedures.
Envelope jams.
• Refer to Paper Jams on page 184 for
procedures.
• The envelope can only be loaded in Tray 5
(bypass tray).
197
11 Problem Solving
Symptom
Recommendation
Cannot store a document when using
[Doc.for Polling] due to full memory.
• Cancel the operation and try again after
additional memory is available with
deleting, printing the stored job.
The fax communication finishes with an error
message.
• Press the <Machine Status> button and
select the [Error Information], check the
error status.
• Refer to Fault Codes on page 198.
The machine will not answer incoming calls.
• Select [Auto Receive] on the [Fax
Receiving Mode] screen.
The machine answers calls, but will not
accept incoming data.
• If the job contains several diagrams, the
machine may not have enough memory.
• Clear memory by printing then deleting the
stored data.
An image is reduced on a fax transmission.
• Check the original size of the documents.
Documents may be reduced based on the
paper specification at the receiving
machine.
Received fax and report documents will not
print.
• Check the Received Settings in facsimile
features. The received data is set to print a
paper loaded in the non-use tray.
Fault Codes
When a fault occurs, the screen displays a message on how to clear the fault.
Some faults indicate customer maintenance, while others require the attention of the
System Administrator. The following table represents some of the fault codes and their
corresponding corrective actions. These may display in the [Error Information]
available in the Machine Status mode.
Code
198
Description and Corrective Action
00xxxx
Reload and send the document again or the remote machine sent a
polling request when it should have sent a document. Ask the other
party to set the document on their machine and send it to your machine.
01xxxx
The document you set in the document feeder is too short, or the
document has been pulled out of the feeder. Check and reload the
document.
Fault Codes
Code
Description and Corrective Action
02FFFF
• E-mail address is specified as the Speed Dial number for the
forwarding destination or the number has been changed to e-mail
address, in Administrator Transfer settings. Administrator Transfer
feature is compatible only with fax sending. Set a fax number for the
forwarding destination.
• The content of the Speed Dial number set for the fax sending
destination has been changed from fax number to e-mail address, or
the content of the Speed Dial number set for the e-mail destination
has been changed from e-mail address to fax number. Check the
content and specify the destination that corresponds to the type of
sending.
02xxxx
• The characters you entered (* and #) are not supported for pulse
dialing. Check that the line type is set to PB in Local Terminal
Information, or that the fax numbers registered for speed dialing do
not contain any of these characters.
• Check that the destination registered in the Fax Program actually
exists.
09xxxx
Incompatibility errors. For example, when you retrieve a document from
a remote machine, the document to be polled is not ready on their
machine. Ask the other party to set the document for polling.
10xxxx
An error occurred during F Code transmission. Check the status of the
remote machine.
11xxxx
An error occurred during F Code reception. Check the status of the
remote machine.
33xxxx
Check the remote machine or the telephone line. If an error cannot be
resolved, contact the Customer Support Center.
45xxxx
The machine’s memory is full. Delete unnecessary data and ask the
other party to send the document again.
46xxxx
A document jam occurred. Remove the jammed document and reload
the documents. Refer to Paper Jams on page 184.
47xxxx
The machine has run out of paper, or a left cover of the machine is open
during receiving data. Load new paper or close the left cover.
70xxxx
700002
700005
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
700008
7001xx
71xxxx
7101xx
7103xx
72xxxx
7201xx
7203xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
199
11 Problem Solving
Code
Description and Corrective Action
74xxxx
7403xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
76xxxx
7603xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
7604xx
7605xx
7607xx
7608xx
7609xx
77xxxx
7704xx
7705xx
78xxxx
7804xx
7805xx
79xxxx
7904xx
7905xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
790Bxx
7Axxxx
7A04xx
7A05xx
7Cxxxx 7C01xx
7C03xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
7C04xx
7C05xx
7Dxxxx 7D01xx
7D03xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
7D04xx
7D05xx
7Fxxxx
7F01xx
7F03xx
8Fxxxx
8F04xx
8F05xx
8F0Bxx
200
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Fault Codes
Code
91xxxx
9102xx
9107xx
92xxxx
9201xx
9202xx
Description and Corrective Action
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9207xx
9208xx
9209xx
95xxxx
9508xx
9509xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
96xxxx
9608xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
97xxxx
9708xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9709xx
98xxxx
9808xx
9809xx
99xxxx
9908xx
9909xx
9Axxxx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9A09xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9Cxxxx 9C02xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9C07xx
9Dxxxx 9D02xx
9D07xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
9D08xx
9D09xx
9Fxxxx
B0xxxx
9F09xx
Check the remote machine or the telephone line. If the error cannot be
resolved, contact the Customer Support Center.
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
201
11 Problem Solving
Code
B2xxxx
B202xx
B203xx
Description and Corrective Action
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
B204xx
B205xx
B207xx
B4xxxx
B401xx
B402xx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
B403xx
B404xx
B405xx
B407xx
B408xx
B409xx
B5xxxx
B501xx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
B6xxxx
B602xx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
B7xxxx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
E1xxxx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
E2xxxx
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
EPxxxx EP0000
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
EP0001
EP0002
EP0003
EP0004
EP0005
202
FFF0xx
Job successful.
FFFCxx
Job failed.
S10000
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
Fault Codes
Code
Description and Corrective Action
S10001
During scanning the document, the document feeder cover has opened.
Close the document feeder cover.
S10010
The document has jammed. Open the document feeder cover and
remove the documents.
S10011
The document has jammed. Open the document feeder cover and
remove the documents.
S10012
The long page document has jammed. Open the document feeder cover
and remove the documents.
S10013
The short page document has jammed. Open the document feeder
cover and remove the documents.
S10014
The document has jammed. Open the document feeder cover and
remove the documents.
S10015
The document glass cover is open during scanning the documents.
Open the document feeder cover and remove the documents.
S10016
During scanning the document, the document feeder cover has opened.
Close the document feeder cover.
S10020
The document has jammed. Open the document feeder cover and
remove the documents.
S10021
The document has jammed. Open the document feeder cover and
remove the documents.
S10022
The long page document has jammed. Open the document feeder cover
and remove the documents.
S10023
The short page document has jammed. Open the document feeder
cover and remove the documents.
S10024
The document has jammed. Open the document feeder cover and
remove the documents.
S10025
The document has jammed. Open the document feeder cover and
remove the documents.
S10026
The document glass cover is open during scanning the documents.
Open the document feeder cover and remove the documents.
S10027
During scanning the document, the document feeder cover has opened.
Close the document feeder cover.
Z1-0000
Turn the power off and on. If the error cannot be resolved, contact the
Customer Support Center.
003-747, 016-799
The print parameter combination was wrong. Check the print data.
016-500
SMTP server name is not set correctly when reply mail was transmitted.
Check if the SMTP server is set correctly.
203
11 Problem Solving
Code
204
Description and Corrective Action
016-501
POP3 server name is not set correctly when using POP3 protocol.
Check if the POP3 server is set correctly.
016-502
Failed to login to POP3 server when using POP3 protocol. Check if the
user name and password used for the POP3 server are set correctly.
016-503
SMTP server name is not set correctly when e-mail was transmitted.
Check if the SMTP server is set correctly. Also, check that the DNS
server is set correctly.
016-504
POP3 server name is not set correctly when e-mail was transmitted.
Check if the POP3 server is set correctly. Also, check that the DNS
server is set correctly.
016-505
Failed to login to POP3 server when transmitting e-mail. Check if the
user name and password used for the POP3 server are set correctly.
016-701
PCL print data could not be processed as there was insufficient memory.
Lower the resolution, or print without setting double-sided or Multiple Up
printing.
016-702
PDL print data other than PostScript could not be processed as there
was insufficient space in the PDL print page buffer other than PostScript.
Take one of the following actions.
• Lower the resolution the printer driver.
• Increase the size of the print page buffer.
• Add on memory.
016-709
An error occurred while processing PCL print data. Print again.
016-719
There is insufficient memory used for PCL. Increase the memory.
016-720
A PCL command error occurred. Check the print settings, or correct the
PCL command.
016-721
An error occurred while printing job. Instruct the machine to print again.
If an error cannot be resolved, contact the Customer Support Center.
016-726
The print language could not be selected. Select print language.
016-730
A command that is not supported is detected. Check the print data,
delete the command that caused an error, and print again.
016-732
The form specified in the emulation setting is not registered in the host
computer. Resend the form data.
016-744
The machine could not print the PDF file because it contains features
not supported in the machine. Open the file in Adobe Reader and select
[Print] from the [File] menu to print it.
016-749
A PJL command syntax error occurred. Check the print settings, or
correct the PJL command.
016-751
The machine could not print the PDF file using ContentsBridge Utility.
Open the file in Adobe Reader and select [Print] from the [File] menu to
print it.
Fault Codes
Code
Description and Corrective Action
016-752
The machine could not print the PDF file using ContentsBridge Utility
due to insufficient memory. Change the print mode in ContentsBridge
Utility as follows and try again.
• If the high quality mode is selected, change it to the standard mode.
• If the standard mode is selected, change it to the high speed mode.
016-753
A password entered for the PDF direct print is not correct. Enter a
password correctly.
016-755
The machine could not print the PDF file because it does not allow
printing. Open the file in Adobe Acrobat (not Adobe Reader) and
deselect the [No Printing] check box in the document security settings,
and print again.
016-757
A password entered is not correct. Enter a password correctly.
016-760
An error occurred during PostScript processing. Take one of the
following actions.
• Set for optimized speed in the print driver.
• Increase the size of the print page buffer.
• Increase PostScript memory.
016-761
An error occurred during image processing. Set for optimized speed in
the print driver and instruct the machine to print again. If this does not
rectify printing, set for highest compatibility to ensure printing and try
again.
016-762
A print language not supported on the machine was specified. Specify
the print language in [Print Mode].
016-764
Could not connect to the SMTP server. Contact the System
Administrator.
016-765
Could not send e-mail as the SMTP server was full. Contact the System
Administrator.
016-766
An error occurred on the SMTP server. Contact the System
Administrator.
016-767
Could not send e-mail as the e-mail address was wrong. Verify that the
e-mail address is correct, and try sending the e-mail again.
016-768
Could not connect to the SMTP server as the e-mail address of the
machine was incorrect. Check the e-mail address of the machine.
016-769
The SMTP server does not support delivery confirmation (DSN). Send
e-mail without setting confirmation.
016-790
• Reduce scanning resolution.
• Decrease the scanning area.
• Add memory for printer.
081-702
A fax transmission parameter was wrong. Check the settings of the PCL
driver.
081-704
User cancels the process of the job.
205
11 Problem Solving
Code
Description and Corrective Action
081-705
The feature specified is not available. Check the status of the machine.
081-720,722
An error occurred in the machine. Turn the power off, and then back on
after the screen on the control panel is off.
081-721
User cancels the process of the job.
C1-3000, C2-2000, Paper jam is occurred in the paper tray. Follow the instruction in this
C2-3000, C3-1000, customer documentation and remove the jammed paper.
C3-2000, C3-3000,
C4-0000, C4-1000,
C4-2000, C4-3000
C6-1000, C6-2000 Paper jam is occurred in the duplex kit. Refer to Paper Jams on
page 184.
C8-2000, C8-3000, Paper jam is occurred in the paper tray. Refer to Paper Jams on
C8-4000
page 184.
C8-6000
Paper jam is occurred in the duplex kit. Refer to Paper Jams on
page 184.
C9-3000
Paper jam is occurred in Tray 5 (bypass tray). Refer to Paper Jams on
page 184.
E1-1000, E1-2000,
E3-1000
Paper jam is occurred in the exit. Refer to Paper Jams on page 184.
E1-6000
Paper jam is occurred in the machine. Refer to Paper Jams on
page 184.
E3-6000
Paper jam is occurred in the exit. Refer to Paper Jams on page 184.
E8-2000
Paper jam is occurred in the duplex kit. Refer to Paper Jams on
page 184.
H1-2000, H1-3000, Turn the power off and on. If the error cannot be resolved, contact the
H1-4000, H2-7000, Customer Support Center.
H3-1000, H4-1000,
H4-2000, H4-3000,
H4-4000, H7-3000,
H7-4000, H7-7000,
H8-1000, H8-2000,
H8-3000, H8-4000,
H9-3000, H9-4000
206
J1-2000
The toner is run out. Replace the toner cartridge. Refer to Replacing the
Toner Cartridge in the Maintenance chapter on page 178.
J3-1000
The drum cartridge is not set correctly. Set the drum cartridge correctly.
J4-1000, J6-1000,
J7-1000, J7-2000,
J7-3000
Replace the drum cartridge. Refer to Replacing the Drum Cartridge in
the Maintenance chapter on page 175.
Output Quality
Code
J8-1000, J8-2000,
J8-3000
Description and Corrective Action
Replace the toner cartridge. Refer to Replacing the Toner Cartridge in
the Maintenance chapter on page 178.
U0-1000, U0-2000, Turn the power off and on. If the error cannot be resolved, contact the
U1-1000, U3-5000, Customer Support Center.
U4-1000, U4-2000,
U4-3000, U4-9000,
U5-1000, U6-2000,
U6-3000, U6-4000,
U6-5000, U6-6000
Output Quality
Various situations can affect the quality of the output. Check the following conditions to
ensure optimum copy performance. If you still cannot resolve the problem, contact the
System Administrator.
• Do not locate the machine in direct sunlight or near a radiator.
• Follow regular maintenance schedules for cleaning areas, such as the document
glass, CVT glass and output trays. Refer to the Maintenance chapter on page 173.
207
11 Problem Solving
208
12 Appendix
This chapter explains main specifications of the machine, listed combination features,
and optional components available for the machine.
Specifications
This section lists the main specifications of the machine. Note that the specifications
and the appearance of the product may change without prior notice.
NOTE: The machine compatible with Simplified Chinese has different numeric values
for the 8K and 16K paper. For more information about numeric values for the 8k and
16k paper, refer to the User Guide/Simplified Chinese edition.
Copy Feature Specifications
Type
Desktop
Memory capacity
Copier-only model or Copier/printer model:
32 MB (Maximum: 96 MB, shared with fax)
Copier/fax model: 96 MB, shared with fax
Hard disk capacity
Hard disk is not available
Scan resolution
600 x 600 dpi
Output resolution
600 x 600 dpi
Gradation
256 levels
Warm-up time
25 seconds or less (at 20 °C room temperature)
Important • The value may vary depending on the machine
configuration.
Copy document
Books:The maximum size is 297 x 431.8 mm (A3, 11 x 17")
Sheets:The maximum size is 307 x 1000 mm (with the document
feeder)
Copy (sheet) size
Maximum : A3 (297 x 420 mm), 11 x 17" (279.4 x 431.8 mm)
Minimum : A5 (148 x 210 mm)
Bypass tray Maximum:A3 (297 x 420 mm), 11x17" (279.4 x 431.8
mm), Minimum: Postcard (100 x 148 mm), Envelope (235 x 120
mm)
Image loss width:Top edge, 4 mm or less; bottom edge, 4 mm or
less; left and right edges, 4 mm or less
209
12 Appendix
Copy paper
Paper Tray 1
: 60 - 90 g/m2
Paper Trays 2 to 4
: 60 - 216g/m2
Paper Tray 5 (Bypass): 60 - 216g/m2
Important • The use of paper recommended by Fuji Xerox is suggested.
Copying may not be performed correctly depending on the
conditions.
First copy output time
7.4 seconds (A4
)
Important • The values may vary depending on the machine
configuration.
Magnification
Size-for-Size 1:1 ± 0.8%
Preset %
1:0.707, 1:0.816, 1:0.866, 1:1.154, 1:1.225, 1:1.414
Variable % 1:1:0.50 - 1:2.00 (1% increments)
Continuous copy speed
<DocuCentre 1085>
• Continuous 1 sided copy/same magnification
A4 , B5
: 18 sheets/minute
A4, B5, A3
: 10 sheets/minute
B4
: 11 sheets/minute
Important
• The speed may be
reduced due to image
quality adjustment.
* When paper is fed from Tray 5 (Bypass), the printing speed for the
first page will be slower.
• Continuous 2 sided copy/same magnification
A4 , B5
: 16 pages/minute
A4, B5
: 8 pages/minute
B4, A3
: 7 pages/minute
* When paper is fed from Tray 3, Tray 4, or Tray 5 (Bypass), the
printing speed for the first page will be slower.
<DocuCentre 1055>
• Continuous 1 sided copy/same magnification
A4 , B5
: 15 sheets/minute
A4, B5, A3
: 8 sheets/minute
B4
: 9 sheets/minute
* When paper is fed from Tray 5 (Bypass), the printing speed for the
first page will be slower.
• Continuous 2 sided copy/same magnification
A4 , B5
: 13 pages/minute
A4, B5
: 7 pages/minute
B4
: 6 pages/minute
A3
: 5 pages/minute
* When paper is fed from Tray 3, Tray 4, or Tray 5 (Bypass), the
printing speed for the first page will be slower.
Paper feed method/
Capacity
210
Standard : 250 sheets (80 g/m2) + bypass tray 95 sheets (80 g/
m 2)
Optional :
1Tray Module : 500 sheets (80 g/m2)
2Tray Module : 500 sheets (80 g/m2) × 2 trays
Maximum paper feed capacity (standard + 1Tray Module + 2Tray
Module): 1,845 sheets(80 g/m2)
Specifications
Continuous copy pages
99 images
Note
• The machine may pause temporarily to perform image
stabilization.
Output tray capacity
approximately 250 sheets of 80 g/m2 paper
Power source
110 - 120V AC & 220 - 240V AC
Power consumption
Maximum power consumption
: 1,500 VA (@110 VAC)
: 1,440 VA (@120 VAC)
: 1,760 VA (@220 VAC)
: 1,920 VA (@240 VAC)
Low power mode
: 133 W
: 134 W (with fax feature installed)
: 136 W (with printer feature installed)
: 137 W (with fax/printer feature installed)
Sleep mode
: 5W
: 5 W (with fax feature installed)
: 10 W (with printer feature installed)
: 10 W (with fax/printer feature installed)
Dimensions
Width 640 × Depth 520 × Height 563 mm (with the document
feeder)
Width 640 × Depth 520 × Height 486 mm (with the document
glass)
Weight
(excluding paper and
options)
39.7 kg
46.9 kg (with the document feeder)
Minimum Space
Requirements
Width 970.7 × Depth 520 mm (when the bypass tray is extended
completely)
Print Feature Specifications
Type
Built-in
Continuous printing
speed
Same as the main unit
Resolution
Same as the main unit
Page description
language
Standard
Option
Supported protocols
Parallel : Compatible, Nibble, ECP
Ethernet : TCP/IP (SMB, LPD, Port9100, IPP, Salutation, DHCP,
RARP, AutoIP), NetBEUI (SMB), IPX/SPX (NetWare)
(optional), EtherTalk (optional)*
: PCL6
: Adobe PostScript 3
Important • EtherTalk is supported by Mac OS 8.6 - Mac OS 9.2
(PowerPC-based Macintosh), and Mac OS X 10.3.9/
10.4 - 10.4.9 (PowerPC-based Macintosh or Intelbased Macintosh)
211
12 Appendix
Supported operating
systems
: Microsoft® Windows® 2000,
Microsoft® Windows® XP,
Microsoft® Windows Server® 2003,
Microsoft® Windows VistaTM
PostScript : Microsoft® Windows® 2000,
Microsoft® Windows® XP,
Microsoft® Windows Server® 2003,
Microsoft® Windows VistaTM,
Mac OS 8.6 - Mac OS 9.2 (PowerPC-based Macintosh)
English,
Mac OS X 10.3.9/10.4 - 10.4.9 (PowerPC-based
Macintosh or Intel-based Macintosh) English
PCL6
Note
• For information about the latest supported OS’s, contact our
Customer Support Center.
Built-in fonts
PCL
: European 81 type faces, symbol 35 sets
PostScript (optional): European 136 type faces
Emulation
ESC/P (VP-1000), HP-GL (HP7586B), HP-GL2/RTL (HP Design
Jet 750C Plus), PCL6 (HP Color Laser Jet 5500), ESC/P, ESC/PK*1, KSSM*2, KS5843*2, KS5895*2
*1: Only for Traditional Chinese and Simplified Chinese models
*2: Only for Korean model
Memory capacity
64MB (Maximum : 320 MB)
Interface
Standard : Ethernet (100BASE-TX/10BASE-T), USB 2.0*
Bi-directional parallel (IEEE1284 compliant)
Important • USB 2.0 is supported by Windows 2000/XP/Vista, Windows
Server 2003, Mac OS 8.6 - Mac OS 9.2 (PowerPC-based
Macintosh), and Mac OS X 10.3.9/10.4 - 10.4.9 (PowerPCbased Macintosh or Intel-based Macintosh).
Scan Feature Specifications
Type
Monochrome scanner
Scan Resolution
600 x 600dpi, 400 x 400dpi, 200 x 200dpi
Scan gradation
8 bits input, 1 bit output
Scanning speed
49.8 sheets/minute (For ITU-T No.1 Chart A4
200/300dpi)
Important • The scanning speed varies depending on documents.
Interface
Ethernet 10BASE-T/100BASE-TX
Send as E-mail
Supported protocols: TCP/IP (SMTP)
Output format
: TIFF (Compression type: MH, MMR), PDF
Fax Feature Specifications
212
Memory capacity
96 MB, shared with copier
Sending document size
Maximum: A3, 11 x 17", Long document (Maximum 1,000mm)
Recording paper size
Maximum: A3, 11 x 17", Minimum: A5
Specifications
Transmission time
2 seconds*1
Communication Mode
ITU-T G3
Scanning density
Standard
: 8 x 3.85 lines/mm
200 x 100 dpi (7.9 x 3.9 dots/mm)
: 8 x 7.70 lines/mm
200 x 200 dpi (7.9 x 7.9 dots/mm)
: 16 x 15.4 lines/mm
Fine
Superfine
Encoding method
MH / MR / MMR / JBIG
Communication speed
G3: 33.6/31.2/28.8/26.4/24.0/21.6/19.2/16.8/14.4/12.0/9.6/7.2/
4.8/2.4kbps
Applicable line
PSTN, PBX
*1 When transmitting an A4 size 700-character document in the standard quality (8 × 3.85
lines/mm) and high speed mode (28.8 kbps or above: JBIG). This is only the transmission
speed for image information and does not include the controlling time for the
communication. Note that the actual transmission time depends on the content of
documents, the machine that the recipient uses, and the status of the communication line.
Direct Fax Feature Specifications
Sending document size
A3, B4, A4
Communication speed
Same as the fax feature
Resolution
Standard : 200 x 100 dpi (7.9 x 3.9 dots/mm)
Fine
: 200 x 200 dpi (7.9 x 7.9 dots/mm)
Super-fine : 400 x 400 dpi (15.7 x 15.7 dots/mm),
600 x 600 dpi (23.6 x 23.6 dots/mm)
Applicable line
Same as the fax feature
Supported operating
systems
Microsoft® Windows® 2000,
Microsoft® Windows® XP,
Microsoft® Windows Server® 2003,
Microsoft® Windows VistaTM
Note
• For information about the latest supported OS’s, contact our
Customer Support Center.
213
12 Appendix
Duplex Automatic Document Feeder (optional) Specifications
Document feeder type
Duplex automatic document feeder
Document size/type
Maximum: A3, 11 x 17", Minimum: A5
38 - 128g/m2 (2-sided: 50 - 128g/m2)
Number of originals held
50 sheets of 80 g/m2 paper
Original changing speed
<DocuCentre 1085>
18 sheets/minute (A4
16 sheets/minute (A4
<DocuCentre 1055>
15 sheets/minute (A4
13 sheets/minute (A4
Dimensions/Weight
1-sided)
2-sided)
1-sided)
2-sided)
Width 536.0 × Depth 447.0 × Height 105.0mm, 7.5kg
Duplex Module (optional) Specifications
Paper size
Maximum: A3, 11 x 17", Minimum:postcard (100 x 148 mm)
Paper type
60 - 105 g/m2
Document Size Detection Table
When Using the Copy Feature
The following the table shows the sizes of documents that can be detected on the
machine when copying. The sizes detected will depend on whether the document is set
the document feeder or the document glass.
NOTE: If the document is not a standard size, or the size cannot be detected, the
machine prompt you to select the paper tray.
214
Document Size Detection Table
Paper Size
Size
Document
Feeder
Document
Glass
Width (mm)
Length (mm)
A6 SEF
105
148
X
O
B6 SEF
128.5
162
X
O
5.5 × 8.5” SEF
139.7
215.9
X
O*1
5.5 × 8.5” LEF
215.9
139.7
X
X
A5 SEF
148
210
O
O
A5 LEF
210
148
O
O
B5 SEF
182
257
O
O
B5 LEF
257
182
O
O
A4 SEF
210
297
O
O
A4 LEF
297
210
O
O
8.5 × 11” SEF (Letter)
215.9
279.4
O
O
8.5 × 11” LEF (Letter)
279.4
215.9
O
O
8.5 × 13” SEF (Legal)
215.9
330.2
X
X
8.5 × 14” SEF (Legal)
215.9
355.6
X
X
257
364
O
O
266.7
184.2
O*2
X
16K LEF
267
194
O
O
8K SEF
267
388
O
O
279.4
431.8
O
O
297
420
O
O
B4 SEF
Executive LEF
11 × 17” SEF
A3 SEF
O: Detectable
X: Not detectable
*1: Replaced with A5 SEF (148 × 210 mm)
*2: Replaced with 16K LEF (267 × 194 mm)
215
12 Appendix
When Using the Fax Feature
According to the document of which the size is the standard or not, the machine may
replace the size with another one in sending.
NOTE: When loading the document on the document glass, always close the
document glass cover to let the machine detect the size. If the machine does not
detect the document size, the document is handled as A4 SEF (210 × 297 mm)
despite the actual size.
For standard size document
Only the standard size document can be detected automatically, however, the widths
of less than 210 mm (A4 SEF) are replaced with 210 mm in sending.
The following table shows the sizes to be detected automatically and to be replaced in
sending.
Paper Size
Length
(mm)
Detectable/
Not
Detectable
A6 SEF
105
148
X
Not loaded
X
210 × 420
B6 SEF
128.5
148
X
Not loaded
X
210 × 420
5.5 × 8.5” SEF
139.7
215.9
X
210 × 215.9
X
210 × 420
5.5 × 8.5” LEF
215.9
139.7
O
215.9 × 139.7
(5.5 × 8.5” LEF)
X
215.9 × 215.9
A5 SEF
148
210
X
210 × 210
X
210 × 420
A5 LEF
210
148
O
210 × 148
(A5 LEF)
O
210 × 148
(A5 LEF)
B5 SEF
182
257
X
210 × 257
X
210 × 420
B5 LEF
257
182
O
257 × 182
(B5 LEF)
O
257 × 182
(B5 LEF)
A4 SEF
210
297
O
210 × 297
(A4 SEF)
O
210 × 297
(A4 SEF)
A4 LEF
297
210
O
297 × 210
(A4 LEF)
O
297 × 210
(A4 LEF)
8.5 × 11” SEF (Letter)
215.9
279.4
O
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
O
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
8.5 × 11” LEF (Letter)
279.4
215.9
O
279.4 × 215.9
(8.5 × 11” LEF
(Letter))
O
279.4 × 215.9
8.5 × 11” LEF
(Letter))
8.5 × 13” SEF (Legal)
215.9
330.2
O
215.9 × 330.2
(8.5 × 13” SEF
(Legal))
O
215.9 × 355.6
(8.5 × 14” SEF
(Legal))
8.5 × 14” SEF (Legal)
215.9
355.6
O
215.9 × 355.6
(8.5 × 14” SEF
(Legal))
O
215.9 × 355.6
(8.5 × 14” SEF
(Legal))
257
364
O
257 × 364
(B4 SEF)
O
257 × 364
(B4 SEF)
B4 SEF
Size in
Sending
(mm)
Document Glass
Width
(mm)
Paper Size
216
Document Feeder
Detectable/
Not
Detectable
Size in
Sending
(mm)
Document Size Detection Table
Paper Size
Paper Size
Executive LEF
16K LEF
8K SEF
11 × 17” SEF
A3 SEF
Post Card LEF
Document Feeder
Document Glass
Width
(mm)
Length
(mm)
Detectable/
Not
Detectable
Size in
Sending
(mm)
Detectable/
Not
Detectable
Size in
Sending
(mm)
266.7
184.2
X
257 × 184.2*1
X
297 × 257
267
194
O
257 × 194*1
X
297 × 257
*1
267
388
O
257 × 388
X
297 × 420
(A3 SEF)
279.4
431.8
O
279.4 × 431.8
(11 × 17” SEF)
O
279.4 × 431.8
(11 × 17” SEF)
297
420
O
297 × 420
(A3 SEF)
O
297 × 420
(A3 SEF)
152.4
101.6
X
Not loaded
X
210 × 420
O: Detectable
X: Not detectable
*1: The image loss may occur because the size for sending is smaller than actual one.
LEF: Long Edge Feed
SEF:Short Edge Feed
For non-standard size document
Using Document Feeder
The non-standard size document is replaced with the standard document larger than
scanned width while the length remains unchanged.
The following table shows the sizes to be replaced in sending.
Width (mm)
Width in sending(mm)
To 210
210 mm (A4 SEF)
To 215.9
215.9 (8.5 × 11” SEF)
To 267*1
257 (B4 SEF)
To 279.4
279.4 (11 × 17” SEF)
To 297
297 (A3 SEF)
*1: The image loss may occur because the size for sending is smaller than actual one.
Using Document Glass
The non-standard size document is replaced with the standard document close to the
scanned size.
The following table shows the sizes to be replaced in sending.
217
12 Appendix
• Document width of 202 (mm) or less
Document length
(mm)
-
Size in sending
(mm)
210 × 420
• Document width from 202.1 to 213 (mm)
Document length
(mm)
To 257
To 297
From 297.1
Size in sending
(mm)
210 × 148
210 × 297
210 × 420
• Document width from 213.1 to 226 (mm)
Document Length
(mm)
To 257
To 297
From 297.1
Size in sending
(mm)
215.9 × 215.9
215.9 × 279.4
215.9 × 355.6
• Document width from 226.1 to 262 (mm)
Document length
(mm)
To 257
To 297
From 297.1
Size in sending
(mm)
257 × 182
257 × 297
257 × 364
• Document width from 262.1 to 267 (mm)
Length (mm)
To 257
To 297
From 297.1
Size in sending
(mm)
297 × 257
297 × 297
297 × 420
• Document width from 267.1 to 275 (mm)
218
Length (mm)
To 257
To 297
From 297.1
Size in sending
(mm)
297 × 257
297 × 297
297 × 420
Document Size Detection Table
• Document width from 275.1 to 289 (mm)
Length (mm)
To 257
To 297
From 297.1
Size in sending
(mm)
279.4 × 139.7
279.4 × 279.4
279.4 × 431.8
• Document width from 289.1 to 301 (mm)
Length (mm)
To 257
To 297
From 297.1
Size in sending
(mm)
297 × 210
297 × 297
297 × 420
• Document width of 301.1 (mm) or more
Length (mm)
To 257
To 297
From 297.1
Size in sending
(mm)
297 × 210
297 × 420
297 × 420
When Using the E-mail Feature
When sending scanned documents as e-mail attachments, the machine may replace
the size with another one in sending.
Only the standard size document can be detected automatically, however, some
document sizes scanned may be replaced in sending.
NOTE: Even if you try to scan the same document, the area to be detected actually
may be different between the document feeder and the document glass due to the
positions of their sensors.
NOTE: Even if you scan the same size document using the document feeder or the
document glass, the image size to be sent may be different.
The following table shows the sizes to be detected automatically and to be replaced in
sending.
Paper Size
Document Feeder
Width
(mm)
Length
(mm)
Detectable/
Not
Detectable
A6 SEF
105
148
X
B6 SEF
128.5
148
5.5 × 8.5” SEF
139.7
215.9
Paper Size
Size in
Sending
(mm)
Document Glass
Detectable/
Not
Detectable
Size in
Sending
(mm)
Not loaded
X
279.4 × 431.8
(11 × 17” SEF)
X
Not loaded
X
279.4 × 431.8
(11 × 17” SEF)
X
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
X
279.4 × 431.8
(11 × 17” SEF)
219
12 Appendix
Paper Size
Document Glass
Width
(mm)
Length
(mm)
Detectable/
Not
Detectable
Size in
Sending
(mm)
Detectable/
Not
Detectable
Size in
Sending
(mm)
215.9
139.7
O
215.9 × 139.7
(5.5 × 8.5” LEF)
X
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
A5 SEF
148
210
X
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
X
279.4 × 431.8
(11 × 17” SEF)
A5 LEF
210
148
O
210 × 148
(A5 LEF)
O
210 × 148
(A5 LEF)
B5 SEF
182
257
X
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
X
279.4 × 431.8
(11 × 17” SEF)
B5 LEF
257
182
O
257 × 182
(B5 LEF)
O
257 × 182
(B5 LEF)
A4 SEF
210
297
O
210 × 297
(A4 SEF)
O
210 × 297
(A4 SEF)
A4 LEF
297
210
O
297 × 210
(A4 LEF)
O
297 × 210
(A4 LEF)
8.5 × 11” SEF (Letter)
215.9
279.4
O
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
O
215.9 × 279.4
(8.5 × 11” SEF
(Letter))
8.5 × 11” LEF (Letter)
279.4
215.9
O
279.4 × 215.9
(8.5 × 11” LEF
(Letter))
O
279.4 × 215.9
(8.5 × 11” LEF
(Letter))
8.5 × 13” SEF (Legal)
215.9
330.2
O
215.9 × 330.2
8.5 × 13” SEF
(Legal))
O
215.9 × 330.2
(8.5 × 13” SEF
(Legal))
8.5 × 14” SEF (Legal)
215.9
355.6
O
215.9 × 355.6
8.5 × 14” SEF
(Legal)
X
215.9 × 330.2
(8.5 × 13” SEF
(Legal))
257
364
O
257 × 364
(B4 SEF)
O
257 × 364
(B4 SEF)
266.7
184.2
X
267 × 194
(16K LEF)
X
297 × 420
(A3 SEF)
16K LEF
267
194
O
267 × 194
X
297 × 420
(A3 SEF)
8K SEF
267
388
O
267 × 388
(8K SEF)
X
297 × 420
(A3 SEF)
279.4
431.8
O
279.4 × 431.8
(11 × 17” SEF)
O
279.4 × 431.8
(11 × 17” SEF)
297
420
O
297 × 420
(A3 SEF)
O
297 × 420
(A3 SEF)
152.4
101.6
X
210 × 148
(A5 LEF)
X
279.4 × 431.8
(11 × 17” SEF)
Paper Size
5.5 × 8.5” LEF
B4 SEF
Executive LEF
11 × 17” SEF
A3 SEF
Post Card LEF
O: Detectable
X: Not detectable
LEF: Long Edge Feed
SEF:Short Edge Feed
220
Document Feeder
Possible Combination of Features
Possible Combination of Features
Currently selected features
Paper Supply
TRAY1
TRAY2–4
TRAY5 (Standard)
TRAY5 (Non-Standard)
Plain
Heavyweight1
Heavyweight2
Lightweight
Transparencies
Labels
Custom1
Custom2
Custom3
AUTO
Presets
Variable%
X
X
X
X
O
–
–
–
–
–
–
–
–
X
O
O
X
X
X
O
/
/
/
/
/
/
/
/
O
O
O
X
X
O
O
O
O
O
O
O
O
O
O
O
O
X
O
O
O
O
O
O
O
O
O
X
O
O
O
O
O
O
O
O
O
O
O
X
O
O
X
X
X
X
X
X
X
X
O
O
O
X
X
X
X
X
X
X
O
O
O
X
X
X
X
X
X
O
O
O
X
X
X
X
X
O
O
O
X
X
X
X
O
O
O
X
X
X
O
O
O
X
X
O
O
O
X
O
O
O
O
O
O
X
X
Features to
AUTO
AUTO
Reduce/
Enlarge
Paper Type
Paper Supply
TRAY1
X
TRAY2–4
X
X
TRAY5 (Standard)
X
X
X
TRAY5 (Non-Standard)
X
X
X
X
Plain
O
O
O
O
O
Heavyweight 1
–
/
O
O
O
X
Paper Type
Reduce/
Enlarge
Heavyweight 2
–
/
O
O
O
X
X
Lightweight
–
/
O
O
O
X
X
X
Transparencies
–
/
O
O
O
X
X
X
X
Labels
–
/
O
O
O
X
X
X
X
X
Custom 1
–
/
O
O
O
X
X
X
X
X
X
Custom 2
–
/
O
O
O
X
X
X
X
X
X
X
Custom 3
–
/
O
O
O
X
X
X
X
X
X
X
X
AUTO
X
O
O
X
X
O
O
O
O
O
O
O
O
O
Lighten/
Darken
Presets
O
O
O
O
O
O
O
O
O
O
O
O
O
O
X
Variable
O
O
O
O
O
O
O
O
O
O
O
O
O
O
X
X
X
AUTO
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Manual
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Original
Type
Text
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Text/Photo
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Multiple-Up
Photo
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
1Up
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
–
2Up
–
O
O
X
X
O
O
O
O
O
O
O
O
O
O
–
4Up
–
O
O
X
X
O
O
O
O
O
O
O
O
O
O
–
–
1
1 Sided
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
2 Sided
Output
1
2 Sided
O
O
O
O
–
O
–
–
–
–
–
–
–
–
O
O
O
2
2 Sided
O
O
O
O
–
O
–
–
–
–
–
–
–
–
O
O
O
2
1 Sided
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Copies/Originals
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Mixed Size Orig
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
AUTO
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Uncollated
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Collated
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
221
12 Appendix
Currently selected features
Lighten/
Darken
Original Type
Multiple-Up
Output
Paper Supply
Paper Type
AUTO
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
TRAY1
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
TRAY2–4
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
TRAY5 (Standard)
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
TRAY5 (Non-Standard)
O
O
O
O
O
O
X
X
O
–
–
O
O
O
O
O
O
Plain
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Heavyweight 1
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Heavyweight 2
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Lightweight
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Transparencies
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Labels
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Custom 1
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Custom 2
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Custom 3
O
O
O
O
O
O
O
O
O
–
–
O
O
O
O
O
O
Reduce/
Enlarge
Lighten/
Darken
Original
Type
Multiple-Up
2 Sided
AUTO
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Presets
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
Variable
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
X
O
O
–
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
O
O
O
X
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
X
O
O
O
O
O
–
O
O
O
O
O
O
O
O
–
O
O
O
X
X
X
/
O
O
O
O
X
X
O
–
O
O
O
/
O
O
O
O
O
O
O
O
O
AUTO
Manual
X
Text
O
O
Text/Photo
O
O
X
Photo
–
O
X
X
1Up
O
O
O
O
O
2Up
O
O
O
O
O
X
4Up
O
O
O
O
O
X
X
1
1 Sided
O
O
O
O
O
O
O
O
1
2 Sided
O
O
O
O
O
O
O
O
X
2
2 Sided
O
O
O
O
O
O
O
O
X
X
2
1 Sided
O
O
O
O
O
O
O
O
X
X
Copies/Originals
O
O
O
O
O
O
O
O
/
/
/
/
Mixed Size Orig
O
O
O
O
O
O
–
–
O
–
O
O
X
X
O
O
Output
O
O
O
O
O
O
O
O
AUTO
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Uncollated
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Collated
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
X
X
O: Usable by combination
X: Cannot be used by combination. (Priorities the function established later.)
–: Cannot be used by combination. (Priorities the function established previously.)
/: Cannot be set by combination. (Function limitations)
222
Collated
Uncollated
AUTO
Mixed Size Orig
1 Sided
2 Sided
2 Sided
Copies/Originals
2
2
1
1 Sided
4Up
2Up
1Up
Photo
Text
Manual
AUTO
Text/Photo
1
Features to
2 Sided
Concurrency Matrix
• 2 Sided (2 1, 2 2) Copying using document glass will be refused when the
<Start> button is pressed. (This function is available only using ADF/DADF.)
• Depending on the size of the recording paper, some patterns cannot perform duplex
printing. (Post Card cannot be used in duplex mode.)
• Specification of Tray 5 (bypass tray) (custom size) and duplex is prohibited to set.
If duplex is specified after specifying Tray 5 (bypass tray) (custom size), Tray 5
(bypass tray) will be prioritized.
If Tray 5 (bypass tray) (custom) is specified after specifying Tray 5 duplex, Tray 5
(bypass tray) will be prioritized.
• Plain paper is the only pattern that can specify duplex.
Concurrency Matrix
After Job
Preceding Job
Copy
FAX Send
FAX Receive
Printer Print
Copy
Scan In
Net Sent
Net
Receive
Receive
Print
Enet
Receive
Printer
Out
Copy
Copy
X
X
O
(Memory
Send)
O
(Memory
Receive)
X
X
X
FAX Send
Scan In
X
X
O
(Memory
Send)
O
O
O
O
Net Send
O Note1)
O Note1)
X
X
O
O
O
Net Receive
O
O Note1)
X
X
O
O
O
FAX Receive
(Print)
X
O
O
O
(Memory
Receive)
X
X
X
Enet Receive
X
O
O
O
X
O
O
Printer Out
X
O
O
O
(Memory
Receive)
X
O
X
Exclude Speed
Dial List
O
O
O
O
O
O
O
Enet Receive
Speed Dial List
O
O
O
O
O
O
O
Enet Receive
Data Save
O
O
O
O
O
O
O
Net Send
O
O Note1)
X
X
O
O
O
Scan In *1
X
X
O
(Memory
Send)
O
O
O
O
Data Save
Enet Send *2
O
O
O
O
O
O
O
FAX Receive
Printer Print
CentreWare
Internet
Services
Direct FAX
E-mail
223
12 Appendix
CentreWare Internet
Services
After Job
Preceding Job
Direct FAX
E-mail
Exclude
Speed
Dial List
Enet
Receive
Speed Dial
List
Enet
Receive
Data Save
Net Send
Scan In *1
Data Save
Enet Send *2
Copy
Copy
O
O
O
O
X
X Note3)
FAX Send
Scan In
O
O
O
O
X
X Note3)
Net Send
O
O
O
X
O Note1)
O
Net Receive
O
O
O
X
O
O
FAX Receive
(Print)
O
O
O
O
O
O
Enet Receive
O
O
O
O
O
O
Printer Out
O
O
O
O
O
O
Exclude Speed
Dial List
O
O
O
O
O
O
Enet Receive
Speed Dial List
O
O Note2)
O Note2)
O
O
X
Enet Receive
Data Save
O
O Note2)
O Note2)
O
O
O Note2)
Net Send
O
O
O
X
O
O
Scan In *1
O
O
O
O
X
O Note3)
Data Save
Enet Send *2
O
O Note2)
O Note2)
O
O
X
FAX Receive
Printer Print
CentreWare
Internet
Services
Direct FAX
E-mail
O: Simultaneous operation OK
X: Simultaneous operation not OK
*1: The scanning operation of E-mail refers to the reading operation only.
*2: NetWork transmission of E-mail refers to an internal machine operation after
scanning is finished.
NOTE 1): On hook/Off hook FAX transmission is not possible during direct
transmission (for quick memory transmission, wait until scanning is finished before
operating).
NOTE 2): O (Simultaneous operation OK) means the user can operate the indicated
functions simultaneously.
NOTE 3): X (Simultaneous operation not OK) means scanning cannot be performed
simultaneously with the indicated function.
224
Optional Accessories
Optional Accessories
The following table lists the main optional accessories. For details, contact our
Customer Support Center.
Product Name
Description
Fax Unit
Adds the fax feature to the machine.
Automatic Document Feeder
Set some documents at once and scan them.
Duplex Automatic Document
Feeder
Set some documents at once and scan them for both
sides.
Duplex Kit
Allows you to copy or print on both sides of paper.
Printer Kit
Used when the print feature is not installed on the
machine. Also required to use the e-mail feature.
PostScript Kit
Allows you to use the machine as a PostScript printer.
64 MB Memory (Copy/Fax)
This expands memory up to 64 MB for Copy/Fax
features.
128/256 MB Memory (Printer)
This expands memory up to 128/256 MB for Printer.
One Tray Module
Adds an additional paper trays.
Two Tray Module
Adds two additional paper trays. The One Tray Module
is required to install the Two Tray Module.
Stand
A stand for the machine. Allows you to store paper
stock inside.
Scan to Email Kit
This kit enables to use the e-mail feature.
To use the e-mail feature, Scan to Email Kit, Fax Kit,
Printer Kit, and 128/156 MB Memory (Printer) are
required.
Stamp Kit
Allows you to stamp each sheet of a document to mark
successfully scanned sheets.
NetWare Kit
This kit enables to access network using NetWare
protocol.
NOTE: Product types is subject to change without notice.
NOTE: For the latest information, contact our Customer Support Center.
225
12 Appendix
Cautions and Limitations
This section explains the precautions to be observed in operating the machine, and
limitations on its use.
Direct Fax
• Transmission by Direct Fax uses an image enlargement rate of 102% at the
transmission stage. Therefore, when the document is printed out by the recipient,
the image may be reduced in size, or split across multiple pages.
• When a document larger than A3 size is sent, the portion beyond A3 size will be cut
off.
• Select transmission quality to support the abilities of the receiving fax machine. For
example, if the recipient fax machine cannot handle resolutions other than 200 dpi,
setting the transmission quality to 400 dpi will result in sampling on transmission,
which will degrade image quality. In such cases, sending at 200 dpi will yield better
image quality than sending at 400 dpi.
• For the instruction of whether or not to attach a Send Header, the instruction from
Direct Fax is prioritized over that from the machine itself.
• When the document is sent using Direct Fax, it is not possible to check from the
computer whether the transmission was completed correctly. Therefore, print out
the Sent Report to check the transmission result. For how to print out the Sent
Report, refer to Report/List (Non-print Jobs) in the Product Overview chapter on
page 42.
• When the document was sent using Direct Fax, it may not have been sent correctly,
even if there is no error listed in the Job History Report. Therefore, use the Sent
Report to confirm transmission. For how to print out the Sent Report, refer to Report/
List (Non-print Jobs) in the Product Overview chapter on page 42. Even if the
Received Report is used to check from the computer whether a Direct Fax has been
received, it is still necessary to check from the Sent Report to make sure that it was
sent correctly.
• If the destination was specified using Speed Dial, check that the registered fax
number is correct before sending. Even if Speed Dial codes registered on the
machine have been deleted or altered, the computer is unaware of the change.
Therefore, no error will be issued if a Speed Dial code is specified that has been
deleted from the machine. The content of the registered Speed Dial Codes can be
checked from the list of Address Book. For how to print out the list of Address Book,
refer to Report/List (Non-print Jobs) in the Product Overview chapter on page 42.
• Up to 50 recipients can be specified for fax broadcasting under Direct Fax. However,
only up to 12 recipients can be specified by entering the fax numbers.
226
Cautions and Limitations
• When the fax is sent using Direct Fax, the document number printed in the Sent
Report and the Transmission Report may be the same as a document number for a
regular Fax. This can occur because the system for managing document numbers
under Direct Fax and the system for doing the same under regular Fax are
separated from each other.
E-mail Transmission
• When sending e-mail, consult with the System Administrator to make sure the
SMTP server is set correctly, that it is working normally, and that user name and
password for logging onto the SMTP server are correct. For information about
SMTP server settings, refer to the Network Administrator Guide.
• When sending e-mail, consult with the System Administrator to make sure the user
name and password for POP server login are correct. For information about POP
server settings, refer to the Network Administrator Guide.
Fax Reception
• If a problem such as paper out, paper jam or toner out occurs while a received
document is being printed out, or when printing has just started, the document will
be stored in memory, and fax reception will not be stopped. However, if the machine
breaks down, or memory becomes full, it is no longer possible to store received
documents in memory, so fax reception is disabled.
• If a document is received for which printout of multiple copies on reception has been
specified, the specified number of copies will be sorted and printed. If it was not
possible to receive the document correctly to the last page, the pages which were
received correctly are printed in the specified number of copies.
Printing Reports and Received Documents during Copy Operation
• During operation of the copy screen, it is not possible to print reports, lists, received
fax documents, and documents ordered from the computer for printing. Printing
becomes possible again one minute after the end of copying, or once there is no
operation of the copy screen for at least one minute.
Copying and Printing while a Received Fax Document is Printing Out
• If the setting is for received fax documents to be printed out as soon as they are
received, it is impossible to print out copies and documents ordered from the
computer for printing while the received document is printing out.
For how to change the way received documents are processed, refer to Transfer
Document in the Setups chapter on page 158.
Printing Received Fax Documents, Reports and Lists
• Double-sided printing is impossible for a received fax document or a report/list.
NOTE: When the machine is being used as a printer, double-sided printing can be
specified for printing reports and lists.
227
12 Appendix
• Paper from Tray 5 (bypass tray) cannot be used when a received fax document or
a report/list is being printed out.
Posting Messages to the Bulletin Board and Retrieving Messages
• Remote posting (posting to another fax machine) will post all correctly transmitted
pages even if an error occurs, but with local posting (posting to the machine), an
error during storage of the document causes all pages to be discarded, even if some
have already been stored.
• When documents are retrieved from another fax machine, the connection will not be
redialed even if there is an error during document transmission, but the machine will
redial and re-send the document if the error occurs while it is posting a document to
another machine.
Forwarding Fax Transmission Settings to the System Administrator
• If a specified transfer recipient is deleted or changed to an e-mail address, it causes
a communications error.
• Even if you set the document to be forwarded to the System Administrator, it will not
be forwarded if the forwarding recipient has not been specified.
• If the document concerned has a specified number of copies for transmission, is
specified for priority transmission or is specified to enable [Recipient Name], these
are disabled when the document is forwarded to the System Administrator.
• If a transmission error occurs during transmission of an applicable document,
resulting in interrupted transmission, all pages are forwarded to the System
Administrator, regardless of whether each page was fully transmitted or not.
• If the applicable document has multiple recipients (fax broadcasting), it will be
forwarded to the System Administrator if transmission is interrupted before
transmission to all recipients is completed.
• The following types of document are not subject to forwarding to the System
Administrator.
– Polling transmissions
– Direct Send
– Manual transmissions
– Posts to the bulletin board
– E-mail transmissions
– Direct Fax transmissions
Registered Data such as Forms
Registered data such as forms are stored in volatile memory. Therefore, the data will
be lost if the power supply to the machine is interrupted.
228
Paper Selection for Fax Reception
Cautions for Document Jams, Paper Jams, and Paper Out during Copying
Follow the steps below if document jams, paper jams, or paper out occur during
copying when [Uncollated] is set for [Output].
Document Jams
1. Remove the jammed document according to the displayed message.
2. Sort the output and remove white papers if they exist.
3. Check the number of output printed last.
If the number of output is lacking, reload only the relevant pages, specify the number
of output, and start copying.
4. Reload all of the unscanned pages.
5. Check the copy settings and start copying.
Paper Jams
1. Remove the jammed paper according to the displayed message.
The machine automatically starts copying when the jammed paper is removed.
Paper Out
1. Supply papers according to the displayed message.
The machine automatically starts copying when papers are supplied.
Paper Selection for Fax Reception
This section explains the selection of paper for printing out documents received by fax.
When a document is received, the paper for printing it is selected by the following
process:
Step 1: Selection of Candidate Paper Types for Printing
Paper types which are suitable options for printing are selected, based on the page size
of the received document.
Of the paper types set in the machine, those which are not suitable options are
excluded, leaving the remainder as available options.
The conditions for paper types to be excluded as options are as follows:
• Paper which is narrower than the A4 SEF width (210 mm) (NOTE 1)
• Paper other than plain paper
• Paper set in tray 5 (bypass tray)
• Paper set in a tray that has been set as unavailable
229
12 Appendix
For information about unavailable trays, refer to Unavailable Tray in the Setups chapter
on page 157.
• If [Paper Size] is set to [Adjust Width], paper that is wider than the width of the
received document
• If [Paper Size] is set to [Fixed Width], paper that does not match the received
document width.
For information about the paper size selection method, refer to Paper Size in the
Setups chapter on page 157.
• The printing doesn't occur if there is not even one paper option.
NOTE: If the automatic rotation feature is enabled, paper will be included among the
options if it is larger than the A4 SEF width on rotation.
Step 2: Determine the Printing Layout
Determine the print layouts for print candidates resulting from Step 1.
Paper types are checked in the following order, and layout is determined for those
which satisfy the conditions.
1) Is it possible to print at full size on one sheet of paper?
If [Long Size Originals] is set to [Auto Reduction], is it possible to print one page at
reduced size on one sheet of the paper?
2) Can one page be printed on one sheet with reduction not exceeding the setting for
maximum reduction ratio?
If [Long Size Originals] is set to [Cut Off], is it possible to print one page on one sheet
of the paper with the document cut to length?
3) Can one page be printed on one sheet with cutting not exceeding the setting for
maximum cutoff length?
4) Can the page be split for printing?
If the document cannot be reduced in size or cut off, or if printing on one sheet is still
impossible after those processes, it will be split and printed across multiple pages.
The printing doesn't occur if there is no option that fits one of the above four conditions.
Step 3: Determine the Optimum Paper Type
Paper types are checked in the following order, and the right paper is determined from
those which satisfy the conditions.
1) Printing is possible at full size, or at the reduction ratio closest to full size.
2) The lengths of the paper and document match.
3) If there are multiple paper types which meet the conditions, paper in the tray set on
the highest level is selected.
230
13 Glossary
This chapter contains a list of terms used in the User Guide. Each term has a
corresponding definition that reflects the meaning of the term as it is used in this Guide.
Terms Defined
Use the following definitions to learn more about the meanings of terms used in this
Guide.
8K
388 × 267 mm paper.
16K
194 × 267 mm paper.
A3
420 × 297 mm paper.
A4
297 × 210 mm paper.
A5
210 × 148 mm paper.
Activity Report
A report that contains information about jobs sent and
received.
Address Book
A list of telephone numbers stored in the machine for easy
reference.
APS
Auto Paper Selection which selects automatically an
appropriate paper tray depending on the specified document
size, orientation, or amount of reduction or enlargement.
Auditron
A tracking system, which is built into the machine. You can
use Auditron to track overall machine usage, individual usage
and usage of each feature separately.
Auto Answer Mode
A fax mode where the machine is programmed to
automatically answer calls.
Auto Clear
The machine goes to the standby mode if there is no activity
for a specified time.
B4
364 × 257 mm paper.
B5
257 × 182 mm paper.
Baud Rates
Units for measuring data transmission speed.
Bit Rates
Units for measuring data transmission speed.
231
13 Glossary
232
Border limit
One more sheet is used when the length of the transmitted
document exceeds the length of paper installed on the
receiving terminal. A margin at the bottom of a received
document can be eliminated so that the data can be printed on
one page. The amount of space that can be removed from the
bottom of a document is the border limit. When the border limit
value is small, the data is printed on the next page. But when it
is large, a larger space can be cut so that data can be printed
on one page.
BPS
An abbreviation of Bits Per Second. This is a measure of how
fast a modem can transmit or receive data.
Bulletin Board
Allows you to store documents in the specific box on the
machine and retrieve repeatedly the same documents using
the remote machines.
Chain Dialing
Specifies a destination combining multiple Speed Dial codes,
One Touch Dial, and dialing using the numeric keypad.
Collated
Output programming where each copy set is delivered in the
same order the documents were placed in the Document
Feeder. Example: Two copies of a three-page document
would output as page1/copy1, page2/copy1, page3/copy1,
page1/copy2, page2/copy2, page3/copy2.
Comments
To (recipient) and From (sender) lines on a fax cover page.
Communication (s)
Communications network which can offer audio data
(telephone), image data (fax), picture data (videotext) and
computer data (computer communication service) over the
same channel. In this guide, referred to as transmitting and
receiving images as well as speaking with a remote user.
Copy Sets
Groups of copies of a multi-page set of documents. If you
have a four-page document and want to make 10 copies of a
document, you will be making 10 copy sets.
Custom Paper
A paper size that can be specified by user other than standard
size.
Default Setting (s)
The settings used by the machine when the user does not
specify settings.
Delayed Polling
Retrieving documents from a remote fax machine at a delayed
time.
Delayed Start
Programming that enables the machine to process a
document at a later time.
Dial
To use a telephone number for document transmission. The
methods of dialing provided by the machine include: manual
dialing using the numeric keypad, Speed Dialing, One Touch
Dialing, and using the Address Book, etc.
Terms Defined
Dial Tone
A tone sounds from the telephone line when a remote
machine receives a call. You will then know that you are
connected to the line.
Dialing Characters
Special characters used to enter the dial pause, etc.
Digital Copier
A copier that scans an image once to make one or many
copies.
Direct Send
Allows you to start sending a fax immediately after scanning
the first page of documents.
Document
In this guide, the image data generated when an original is
scanned. Used in terms such as transmitted document and
received document.
Document Feeder
An assembly that automatically separates and feeds singlesided document (when ADF is installed) or double-sided
document (when DADF is installed) from the input tray into the
scanner.
DPI
An abbreviation of Dots Per Inch, which is the number of dots
that can be printed within a width of one inch. Used as the unit
for resolution.
Drum Cartridge
A customer replaceable cartridge which contains an internal
drum. A printed image is formed on a drum before transferred
to paper.
Duplex
Refers to a document that contains an image on both sides of
the page.
ECM
Error Correction Mode: An ITU-T approved feature for Group
3 facsimile machines. ECM transmission sends the document
image data in segments and retransmits segments that the
remote machine receives incorrectly.
Emulation
The ability of the printer to perform the features of other
printers. The mode is called emulation mode.
Ethernet
A network transport technology commonly used to send data
from one node to another.
F Code Communication
Communication procedures approved by Communications
and Information network Association of Japan (CIAJ) for use
of T.30* standardized by ITU-T. Between the machines with F
Code feature, various features making use of F Code can be
used. (* ITU-T Recommendation)
Factory Default (s)
Settings which are incorporated into the machine at the
factory and used by the machine when the user does not
specify settings.
Fault Code
A code is displayed on the control panel or a report when a
problem occurs.
Fax (Facsimile)
A document that is transferred from one location to another
via a telephone line.
233
13 Glossary
234
Frame Type
A group of data sent through the network.
G3
Facsimile communication systems standardized by the
advisory committee for International Telecommunications
(CCITT, now the ITU-T).
Halftone
Grey patterns that are neither black nor white.
Header
A heading printed on the first line of received documents.
Input
The documents placed on the Document Glass, or in the
Document Feeder, to be scanned.
IP
An abbreviation for Internet Protocol. This is a communication
protocol of the network layer and is supported by a variety of
computer platforms. IP controls the routing of the data.
ITU-T
Acronym for the International Telecommunications Union. This
group used to be called the CCITT, and is responsible for
standardizing facsimile communications.
Job
A group of copy, fax or print data. The canceling and
outputting of copying, faxing, and printing is done on a job
basis.
Keypad
The buttons on the control panel.
Landscape
The image orientation on a sheet of paper, where the short
edge of the paper runs from top to bottom.
Line Type
The dial type of connected line. You can choose 10 pps, Tone,
etc for the Line Type.
Long Document
A document that is longer than 17.0 inches (431.8 mm).
Long Edge Feed (LEF)
The long edge of the paper is positioned to enter the machine
first.
Low Power Mode
A Power Saver Mode that reduces power consumption when
the machine is not in use.
Mailbox
A storage area in the memory of the machine where fax
documents are stored.
Mailbox Polling
Retrieves a document from the mailbox of a remote machine.
Manual Receive
A fax mode that starts receiving a fax after you have
communicated with a caller and confirmed that the call is a fax
job.
Mask Data
Mask data is displayed as special characters in the place of the
private data. Data is masked when the forward slash key (/) is
selected.
Memory
A capacity for storing documents.
Node
A number that identifies on access point on a network. It
works like an address.
Terms Defined
NV Memory
Non-volatile memory which allows the settings of the printer to
be retained even when power is off.
On-hook
Dialing after pressing the <Manual Dial> button. This feature
allows you to send a document after checking to hear the
other party answers using line monitor.
Output
Finished copies or received fax documents.
Overseas Communication
A Communication Mode selection that reduces transmission
speed to enable reliable communications even under poor line
conditions.
Owner
A designated user who can assign machine access rights to
other users.
Paper Jam
A media misfeed when the machine is printing a document.
Password
A number that provides access to and protects, an electronic
mailbox.
PCL Files (Printer Control
Language file)
The command language for the HP LaserJet printers.
PDF
An abbreviation of Portable Document Format. It is a file
format developed by Adobe Systems. A PDF file can describe
documents containing text and images, retaining all the
formatting and fonts of the original copy.
Photo
An image, especially a positive print, recorded by a camera
and reproduced on a photosensitive surface.
Polling
A feature that allows you to retrieve a document from a remote
machine.
POP3
An abbreviation of Post Office Protocol Version 3, a protocol
used for receiving e-mail. It is a commonly used
communications protocol (an agreement governing the way
data is transmitted). It provides a mailbox in the provider email server that receives messages when a connection is
made. POP3 is a receive-only function, while the
corresponding function for sending e-mail is SMTP.
Portrait
The image orientation on a sheet of paper, where the long
edge of the paper runs from top to bottom.
PostScript Files
PostScript is a page description language (PDL) from Adobe
Systems, which is the standard for desktop publishing
because it is widely supported by both hardware and software
vendors.
Power Saver Modes
Energy saver modes that significantly reduce the power
consumption during periods of inactivity.
Printable Area
The actual area on paper which can be printed.
Protocol
The rules that control the transmitting and receiving of data.
235
13 Glossary
236
Pulse-to-Tone
Switching between dialing types. This is useful when you need
pulse mode to connect and tone mode to access a mailbox or
another feature.
Queue
A temporary storage unit for jobs waiting to be processed.
Quick Memory
Transmission
A feature which dials a facsimile telephone number
immediately after the first document page is scanned. The
remaining pages continue to scan into memory while the
pages already stored are sent. (Many facsimile machines wait
to dial a destination number after all the document is stored.)
RAM
Stands for Random Access Memory, which is the memory
device where information can be retrieved as well as stored.
Recipient
The person or terminal you send a document to. "Dialing"
indicates the operation of entering the telephone number of a
recipient. In relation to E-mail features, it refers to the e-mail
destination.
Remote Terminal
A terminal with which you want to communicate. This is a
general term for terminals such as telephones, facsimile
machines and personal computers.
Resolution
The fineness of detail that can be distinguished on a scanned
image. Select the standard setting for normal documents and
fine and superfine settings for documents with more detail.
ROM
An abbreviation of Read Only Memory, which is the device
memory from which information can be retrieved.
Rotate Side 2 Off
A double-sided document where the second side displays the
image with the top of the document at the top of the page. You
typically turn over the page from the side edge.
Rotate Side 2 On
A double-sided document where the second side displays the
image with the top of the document at the bottom of the page.
You typically turn over the page from the bottom edge.
Scan
Sensing or reading a paper document and converting the
optical image of the document to an electronic image.
Screen
The display on the control panel. It provides user information
and instructions.
Screen Default
Specifies whether the Copy screen or the Fax screen is
displayed after immediately switching on the power or the
pressing the <Clear All> button.
Segment
A single page scan from the Document Glass, or a single or
multiple page scan from the Document Feeder.
Short Edge Feed (SEF)
The short edge of the paper is positioned to enter the machine
first.
Sleep Mode
A condition of reduced power consumption while the machine
is not performing a transaction.
Terms Defined
SMTP
Simple Mail Transfer Protocol: A communications protocol (an
agreement governing the way data is transmitted) commonly
used for sending and receiving e-mail.
Speed Dialing
A form of abbreviated dialing of a number by entering a 3-digit
code.
Store
In this guide, used for storing a scanned document image in
memory.
Store for Polling
To store a document in memory until it is retrieved by a remote
fax machine.
System Administrator
A designated user who sets machine defaults and maintains
the machine and network settings.
TCP/IP
Transmission Control Protocol/Internet Protocol.
TIFF
Tagged Image File Format
Toner Cartridge
A customer replaceable cartridge which holds toner, an
electrically-charged powder with pigment and plastic, for ease
of loading into a printer.
Transmission Interval
The period between transmissions.
Transmission Report
A report that confirms the status of a fax document.
Transmit
To send.
Uncollated
Output programming where the specified number of copies for
each page in a copy set is delivered in the order the
documents were placed in the Document Feeder. Example:
Two copies of a three-page document, would output as page1/
copy1, page1/copy2, page2/copy1, page2/copy2, page3/
copy1, page3/copy2.
237
13 Glossary
238
14 Index
Symbols
*(asterisk) button .................................................32
button ..............................................................31
button ..............................................................31
Numerics
2 Sided ....................................................... 58, 140
2 Sided Originals .................................79, 98, 155
2 Up ....................................................................58
4 Up ....................................................................58
A
Activity Report ...................................................161
Address Book .....................................................68
button ...........................................................33
Address Book – CWIS ......................................110
Address Enter/Next .............................................68
button ...........................................................33
Administrator Transfer ......................................155
Alert ..................................................................135
All Jobs ...............................................................40
Allocate Memory ...............................................150
applicable line ...................................................213
Audio Tones ......................................................134
Auditron (Print) – CWIS ....................................111
Auditron Access ..................................................47
Auditron Administration .....................................136
Auto Clear .........................................................134
Auto Clear tone .................................................135
Auto Repeat ......................................................136
Auto Tray Switch ...............................................141
Auto Tray Switching ..........................................126
B
Base Tone ........................................................134
Billing Meter ........................................................45
Browse (Fax In) Screen ......................................83
built-in fonts ......................................................212
Bulletin Board ............................................ 82, 169
Bulletin Board Screen .........................................83
Bypass Tray ........................................................29
C
C button ..............................................................32
Center Output Tray .............................................29
CentreWare Internet Services ..........................103
accessing ................................................... 104
features ...................................................... 104
Jobs tab ..................................................... 105
Maintenance tab ........................................ 121
Properties tab ............................................ 108
Status tab .................................................. 107
Support ...................................................... 121
target computers ........................................ 103
Chain Dialing ...................................................... 84
Changing Password ......................................... 132
Changing the Default Time Settings .................. 36
Cleaning
control panel .............................................. 173
document feeder ........................................ 174
document feeder glass .............................. 173
document glass ......................................... 173
machine ..................................................... 173
output trays ................................................ 174
screen ........................................................ 173
Clear All button .................................................. 32
Collated button ................................................... 32
Collated output ................................................... 60
communication mode ....................................... 213
communication speed ...................................... 213
Configuration – CWIS ...................................... 109
Consumables ..................................................... 42
Consumables – CWIS ...................................... 108
continuous copy speed .................................... 210
continuous print speed ............................. 211, 214
Control Panel ..................................................... 29
Copy ................................................................... 49
2 Sided ........................................................ 58
features ........................................................ 54
Lighten/Darken ............................................ 57
Mixed Size Originals .................................... 61
Multiple-Up .................................................. 58
Original Type ............................................... 57
Output .......................................................... 60
paper supply ................................................ 55
procedure .................................................... 49
Reduce/Enlarge ........................................... 56
copy paper ....................................................... 210
copy paper size ................................................ 209
Copy Settings ................................................... 138
Counters – CWIS ............................................. 109
Cover A ............................................................ 184
Cover B ............................................................ 184
239
14 Index
Cover C ............................................................184
Cover D ............................................................184
Current ................................................................40
Customize Screens ......................... 141, 162, 165
Error button .........................................................32
Error Information .................................................41
Exit ....................................................................184
Exit button ...........................................................32
D
F
Date Settings ....................................................153
Daylight Savings ...............................................153
Delayed Start ............................................. 77, 155
Delete Data .......................................................151
Dial
Address Book ...............................................68
Address Enter/Next ......................................68
Chain Dialing ................................................84
One Touch Dial ............................................70
On-Hook .......................................................84
Speed Dial ....................................................69
Dial Pause button ...............................................31
dimensions .......................................................211
dimensions/weight ............................................214
Direct Send ................................................ 79, 160
Direct Send button ..............................................31
Document Exit ..................................................184
Document Feeder ........................................ 29, 30
loading documents .......................................50
Document Feeder Cover ..................................184
Document Glass .......................................... 29, 51
loading documents .......................................51
Document Jams ................................................190
document size ..................................................209
document size/type ...........................................214
Drum Cartridge .................................................175
Duplex Kit ...........................................................29
Duration tone ....................................................135
F Code ....................................................... 75, 158
Fault Clearance Procedure ...............................183
Fault Codes ......................................................198
Fax ......................................................................63
2 Sided Originals ..........................................79
Address Book ...............................................68
Address Enter/Next ......................................68
Bulletin Board ...............................................82
Chain Dialing ................................................84
Delayed Start ................................................77
Direct Send ...................................................79
Lighten/Darken .............................................73
Mailbox .........................................................83
Multiple-Up ...................................................78
On-Hook .......................................................84
Overseas Communication ............................77
Polling ...........................................................80
Priority Send .................................................78
procedure .....................................................63
Recipient Print Sets ......................................78
Reduce/Enlarge ............................................74
Resolution ....................................................72
Scan Size .....................................................73
Send Header ................................................74
Speed Dial ....................................................69
Stamp ...........................................................80
Transmission Report ....................................75
Fax Program .....................................................168
Program List .................................................69
Fax Receiving Mode .........................................160
Fax Send Settings ............................................154
Fax Settings ......................................................152
Fax Transmitting indicator ..................................31
File Format ................................................. 97, 164
first copy output time .........................................210
Front Cover .........................................................29
E
E-mail ........................................................ 87, 212
2 Sided Originals ..........................................98
features ........................................................95
File Format ...................................................97
Lighten/Darken .............................................96
procedure .....................................................87
Reduce/Enlarge ...........................................97
Resolution ....................................................95
Scan Size .....................................................96
Sender ..........................................................99
Transmission Report ....................................98
E-mail Address ...................................................92
E-mail Settings .................................................162
emulation ..........................................................212
Emulation Settings – CWIS ..............................118
Enlarge Presets ................................................163
Enter button ........................................................32
240
G
General – CWIS ................................................107
gradation ...........................................................209
Ground Fault Interrupter .....................................35
H
hard disk capacity .............................................209
I
Image Rotation .................................................141
Initialize Data ....................................................151
interface ............................................................212
Internet Services Settings – CWIS ...................112
J
Job Complete tone ............................................135
Job History List – CWIS ....................................106
Job List – CWIS ................................................105
Job Status
All Jobs .........................................................40
Current .........................................................40
Jobs in Memory indicator ....................................31
L
Language button .................................................32
Length Limit Settings ........................................156
Lighten/Darken .............57, 73, 96, 139, 155, 163
Line Monitor Volume .........................................135
Loading Paper ..................................................123
bypass tray .................................................125
paper trays .................................................123
Tray 5 .........................................................125
Local Terminal Information ...............................159
Log In/Out button ................................................32
Long edge feed (LEF) .......................................125
long page scan features .....................................64
Long Size Original Settings ..............................156
Low Power Mode ................................................36
Low Power Mode tone ......................................135
Low Toner Alert tone ........................................135
M
Machine Components .........................................29
Machine Details – CWIS ...................................109
Machine Ready tone .........................................135
Machine Status ...................................................41
Billing Meter ..................................................45
Consumables ...............................................42
Error Information ..........................................41
Print Mode ....................................................45
Report/List ....................................................42
magnification .....................................................210
Mailbox ...................................................... 83, 170
Maintenance .....................................................173
Manual Dial button ..............................................31
maximum continuous copy run .........................211
maximum power ...............................................211
Media Available Settings ..................................157
memory capacity ..............................209, 212, 213
Memory Settings – CWIS .................................120
Minimum Size Settings .....................................156
Mixed Size Originals ...........................................61
Modes .................................................................37
Copy ............................................................ 38
E-mail .......................................................... 39
Fax ............................................................... 38
Job Status .................................................... 39
Machine Status ............................................ 41
Multiple-Up ...........................................58, 78, 157
N
Network Settings .............................................. 142
Notification Tone .............................................. 135
O
One Touch button .............................................. 33
One Touch Dial .................................................. 70
One Touch panels .............................................. 33
On-Hook ............................................................. 84
original changing speed ................................... 214
Original Type .............................................. 57, 138
button ........................................................... 32
Output ........................................................ 60, 140
Output Quality .................................................. 207
output resolution .............................................. 209
output tray capacity .......................................... 211
Overseas Communication .................................. 77
P
page description language ............................... 211
Panel Alert tone ............................................... 134
Panel Select tone ............................................. 134
Paper and Other Media .................................... 123
paper capacity .................................................. 214
paper feed method/capacity ............................. 210
Paper Jams ...................................................... 184
bypass tray ................................................ 189
Cover A ...................................................... 185
Cover B ...................................................... 187
Cover C ..................................................... 187
Cover D ..................................................... 188
document feeder cover .............................. 190
exit ..................................................... 188, 191
paper trays ................................................. 189
tray 5 .......................................................... 189
Paper Settings – CWIS .................................... 110
Paper Size screen .............................................. 55
Paper Size Settings ......................................... 157
Paper Supply .....................................55, 139, 156
button ........................................................... 32
Paper Tray Attributes – CWIS .......................... 110
paper tray guides ............................................. 124
Paper Type .............................................. 129, 141
Paper Type screen ............................................. 56
Polling ................................................................ 80
Port Settings .................................................... 142
241
14 Index
Port Settings – CWIS ........................................113
Port Status – CWIS ..........................................112
Post Send .........................................................169
power ................................................................211
Power Saver .....................................................134
Power Saver button ............................................32
Power Saver Modes ...........................................35
Low Power Mode .........................................36
Sleep Mode ..................................................36
Powering Off .......................................................35
Powering On .......................................................34
Print ..................................................................101
Print Date/Time Setting ....................................156
Print Driver Features ........................................101
Print Limit ..........................................................157
Print Mode ..........................................................45
Print Settings ....................................................142
Printer Settings .................................................149
Priority Send .......................................................78
Problem Solving ...............................................183
Program List .......................................................69
Protocol Settings – CWIS .................................114
R
Receive Settings ...............................................156
Recipient Print Sets ............................................78
recording paper size .........................................213
Redial Settings .................................................155
Reduce Presets ................................................163
Reduce/Enlarge .............................56, 74, 97, 139
button ...........................................................32
Relay Broadcast .................................................70
Replacing
drum cartridge ............................................175
stamp cartridge ..........................................180
toner cartridge ............................................178
Report Settings .................................................161
Report/List ..........................................................42
Resolution ....................................72, 95, 154, 162
resolution ..........................................................211
Rotate 90° Settings .................................. 155, 157
S
scan resolution ........................................ 209, 212
Scan Size ............................................ 73, 96, 164
scanning density ...............................................213
scanning gradation ...........................................212
scanning speed ................................................212
Scanning Timer ................................................134
Screen ................................................................29
Screen Contrast ................................................165
Screen Default ..................................................133
Search by Index ..................................................69
242
Select button .......................................................31
Send Header .............................................. 74, 154
Sender ................................................................99
sending document size .....................................213
Setups ...............................................................131
2 Sided .......................................................140
2 Sided Originals ........................................155
Activity Report ............................................161
Administrator Transfer ................................155
Allocate Memory .........................................150
Audio Tones ...............................................134
Auditron Administration ..............................136
Auto Clear ..................................................134
Auto Repeat ...............................................136
Auto Tray Switch ........................................141
Bulletin Board .............................................169
Changing Password ...................................132
Common Settings .......................................133
Copy Settings .............................................138
Create/Delete .............................................166
Customize Screens ...................141, 162, 165
Date/Time ...................................................153
Daylight Savings .........................................153
Delayed Start ..............................................155
Direct Send .................................................160
E-mail Settings ...........................................162
F Code ........................................................158
Fax Program ...............................................168
Fax Receiving Mode ...................................160
Fax Send Settings ......................................154
Fax Settings ...............................................152
File Format .................................................164
Image Rotation ...........................................141
Initialize/Delete Data ..................................151
Lighten/Darken ..........................139, 155, 163
Local Terminal Information .........................159
Mailbox .......................................................170
Multiple-Up .................................................157
Network/Port ...............................................142
Notification Tone ........................................135
Original Type ..............................................138
Output .........................................................140
Paper Supply ..................................... 139, 156
Paper Type .................................................141
Power Saver ...............................................134
Print Date/Time ..........................................156
Print Limit ...................................................157
Print Settings ..............................................142
Printer Settings ...........................................149
procedures .................................................131
Receive Settings ........................................156
Redial .........................................................155
Reduce/Enlarge ................................. 139, 163
Report Settings ...........................................161
Resolution ......................................... 154, 162
Rotate 90° ......................................... 155, 157
Scan Size ...................................................164
Scanning Timer ..........................................134
Screen Contrast .........................................165
Screen Default ............................................133
Send Header ..............................................154
Speed Dial ..................................................166
System Settings ................................ 132, 147
Timer Settings ............................................133
Transfer Document ............................ 158, 159
Transmission Report ......................... 161, 165
Tray Priority ................................................141
Short edge feed (SEF) ......................................125
Sleep Mode .........................................................36
space requirements ..........................................211
Specifications ....................................................209
Specify Destinations ...........................................67
Speed Dial ................................................. 69, 166
button ...........................................................31
Stamp Cartridge ................................................180
Start button .........................................................32
Stop
copy jobs ......................................................54
E-mail jobs ....................................................91
fax jobs .........................................................67
Stop button .........................................................32
supported OS ........................................... 212, 213
supported protocol ............................................211
System controls ................................................. 31
System Settings ....................................... 132, 147
T
Time Settings ................................................... 153
Timer Settings .................................................. 133
Toner Cartridge ................................................ 178
Transfer Document .................................. 158, 159
Transmission Report ................... 75, 98, 161, 165
transmission time ............................................. 213
Tray 1 ................................................................. 29
Tray 1 to 4 .......................................................... 30
Tray 2 ................................................................. 29
Tray 3 ................................................................. 29
Tray 4 ................................................................. 29
Tray 5 ................................................................. 29
Tray Priority ...................................................... 141
Trays – CWIS ................................................... 107
Troubleshooting Tables ................................... 193
type ..................................................209, 211, 212
U
Unavailable Tray Settings ................................ 157
Uncollated output ............................................... 60
W
warm-up time ................................................... 209
weight ............................................................... 211
243
14 Index
244
DocuCentre 1085/1055 User Guide
ME4040E2-1 (Edition 1)
July 2007
Fuji Xerox Co., Ltd.
Copyright © 2007 by Fuji Xerox Co., Ltd.
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