Triumph-Adler P-2540i MFP Copy system Operation Guide

FAX Operation Guide

> Contents

3

2

1

Contents

Contents ....................................................................................................................................i

Menu Map ............................................................................................................................... vi

[FAX] ............................................................................................................................. vi

[Sub Address Box] ....................................................................................................... vii

[Polling Box] ................................................................................................................. vii

[FAX Memory RX Box] ................................................................................................. vii

[Status/Job Cancel] ..................................................................................................... viii

[System Menu/Counter] ................................................................................................ ix

About the FAX Operation Guide (this Guide) .......................................................................xviii

Structure of the guide .................................................................................................xviii

Conventions Used in This Guide ................................................................................. xix

Legal and Safety Information ................................................................ 1-1

Safety Conventions in This Guide ....................................................................................... 1-2

About this Operation Guide ................................................................................................. 1-3

Legal Notice ........................................................................................................................ 1-3

IMPORTANT SAFETY INSTRUCTIONS ............................................................................ 1-4

IMPORTANTES MESURES DE SECURITE ...................................................................... 1-4

Technical regulations for terminal equipment ...................................................................... 1-5

Network Compatibility Declaration ...................................................................................... 1-6

Trademark Information ........................................................................................................ 1-6

Precautions When Turning Power OFF .............................................................................. 1-7

Before Using the Fax Machine .............................................................. 2-1

Part Names (Machine Exterior) ........................................................................................... 2-2

Part Names (Document Processor) .................................................................................... 2-3

Using the Operation Panel .................................................................................................. 2-4

Using the Operation Panel .................................................................................................. 2-5

Display the Home screen .......................................................................................... 2-5

Operating the touch panel ......................................................................................... 2-6

Using the [Enter] key ................................................................................................. 2-6

Using the [Quick No. Search] key ............................................................................. 2-6

Quick Setup Wizard ............................................................................................................. 2-7

Setting Date and Time ......................................................................................................... 2-9

Registering Destinations in the Address Book .................................................................. 2-10

Adding a Destination (Address Book) ..................................................................... 2-10

Changing the Address Book ................................................................................... 2-13

Deleting Address Book Entries ............................................................................... 2-13

Printing Address List ............................................................................................... 2-14

Adding a Destination on One Touch Key ................................................................ 2-14

Registering Shortcuts (Adding Shortcuts) ......................................................................... 2-16

PBX Setting (Europe only) ................................................................................................ 2-16

Fax transmission .................................................................................... 3-1

Basic transmission procedure ............................................................................................. 3-2

Using redial ............................................................................................................... 3-3

Checking the Send Status ......................................................................................... 3-3

Priority Override Send ............................................................................................... 3-3

Cancelling Memory Transmission (while originals are being scanned) ..................... 3-4

Cancelling Memory Transmission (during communication) ....................................... 3-4

Cancelling Transmission (Disconnection of Communication) ................................... 3-4

Methods For Entering the Destination ................................................................................. 3-6

Entering the destination fax number with the numeric keys ...................................... 3-6

Choosing from the Address Book ............................................................................. 3-7

Choosing from the One Touch Key ........................................................................... 3-8

i

> Contents

4

5

Choosing from the Speed Dial .................................................................................. 3-9

Broadcast Transmission ............................................................................................ 3-9

Login/Logout ...................................................................................................................... 3-11

Logging in when User Login Administration has been Enabled .............................. 3-11

Logging in when Job Accounting has been Enabled .............................................. 3-12

Manual Send ..................................................................................................................... 3-13

Standby Transmission ....................................................................................................... 3-14

Interrupt Send .................................................................................................................... 3-15

Using chain dial ................................................................................................................. 3-16

Using favorites ................................................................................................................... 3-17

FAX Reception ........................................................................................ 4-1

Reception Method ............................................................................................................... 4-2

Set the Reception Method ................................................................................................... 4-2

Automatic Reception ........................................................................................................... 4-3

Flow of automatic reception ...................................................................................... 4-3

Canceling reception (Disconnection of communication) ........................................... 4-3

Manual Reception ............................................................................................................... 4-4

Flow of manual reception .......................................................................................... 4-4

Detailed Settings of FAX Functions ..................................................... 5-1

Fax transmission functions .................................................................................................. 5-3

[Original Size] ............................................................................................................ 5-3

[Original Orientation] ................................................................................................. 5-3

[2-sided/Book Original] .............................................................................................. 5-4

[FAX TX Resolution] .................................................................................................. 5-4

[Density] .................................................................................................................... 5-4

[Original Image] ......................................................................................................... 5-5

[Continuous Scan] ..................................................................................................... 5-5

[Job Finish Notice] ..................................................................................................... 5-5

[File Name Entry] ...................................................................................................... 5-5

[Long Original] ........................................................................................................... 5-5

[FAX Delayed Transmission] ..................................................................................... 5-6

Setting the Delayed Transmission ............................................................................ 5-7

[FAX Direct Transmission] ........................................................................................ 5-7

[FAX Polling Reception] ............................................................................................ 5-8

Fax reception functions ....................................................................................................... 5-8

[Media Type] ............................................................................................................. 5-8

[Reduce RX Size] ...................................................................................................... 5-9

[Reception Date/Time] .............................................................................................. 5-9

[Duplex Printing] ...................................................................................................... 5-10

[2 in 1 Print] ............................................................................................................. 5-10

[Batch Print] ............................................................................................................. 5-10

Memory Forwarding .......................................................................................................... 5-11

Forward Settings ............................................................................................................... 5-12

Type of Forwarding Destination .............................................................................. 5-12

Forward Settings ..................................................................................................... 5-12

Registering Destinations in the Address Book ........................................................ 5-12

Changing the Registered Information ..................................................................... 5-13

Delete the Registered Information. ......................................................................... 5-13

Forwarding Detail Settings ................................................................................................ 5-14

[File Format] ............................................................................................................ 5-14

[File Separation] ...................................................................................................... 5-14

[E-mail Subject Add. Info.] ....................................................................................... 5-14

[FTP Encrypted TX] ................................................................................................. 5-14

[Print] ....................................................................................................................... 5-15

[Schedule] ............................................................................................................... 5-15

[File Name] .............................................................................................................. 5-15

ii

> Contents

6

7

Settings for Forwarding from Embedded Web Server RX (Forward Settings) ........ 5-16

Sub Address Box ............................................................................................................... 5-17

Registering a Sub Address Box .............................................................................. 5-17

Changing a Sub Address Box ................................................................................. 5-18

Delete the Sub Address Box ................................................................................... 5-19

Printing Originals from a Sub Address Box ............................................................. 5-19

Check the box details .............................................................................................. 5-19

Deleting Printed Originals from a Sub Address Box Automatically ......................... 5-20

Delete the Original from Sub Address Box ............................................................. 5-20

Printing a Sub Address Box List .............................................................................. 5-20

Sub Address Communication ............................................................................................ 5-21

Perform sub address transmission .......................................................................... 5-22

Sub Address Reception .......................................................................................... 5-23

Polling Communication ...................................................................................................... 5-24

Polling Transmission ............................................................................................... 5-24

Polling Reception .................................................................................................... 5-26

Printing from a Polling Box ...................................................................................... 5-28

Checking the box details ......................................................................................... 5-28

Deleting Originals from a Polling Box ...................................................................... 5-28

FAX Memory RX Box ........................................................................................................ 5-29

How to print from the FAX Memory RX Box ............................................................ 5-29

How to delete a fax from the FAX Memory RX Box ................................................ 5-30

Encryption ......................................................................................................................... 5-31

Registering an Encryption Key ................................................................................ 5-31

Changing Registration Contents of Encryption Key ................................................ 5-32

Deleting Registration Contents of Encryption Key .................................................. 5-32

Using the Encrypted Transmission ......................................................................... 5-33

Setting the Encrypted Reception ............................................................................. 5-34

Sending Faxes from PC ......................................................................... 6-1

Flow of Network FAX Sending ............................................................................................ 6-3

Flow of Network FAX Receiving .......................................................................................... 6-3

Network FAX Setup ............................................................................................................. 6-4

Installing the Network FAX Driver ............................................................................. 6-4

Uninstalling the FAX Driver ....................................................................................... 6-5

Configuring the Driver Default Settings ..................................................................... 6-6

Open the Default Settings dialog box. ....................................................................... 6-7

Basic Transmission ........................................................................................................... 6-11

Changing Transmission Settings ....................................................................................... 6-14

Selecting Destination from the Address Book ......................................................... 6-14

Using Sub Address Communication ....................................................................... 6-15

Specify a cover page ............................................................................................... 6-16

Setting Options ........................................................................................................ 6-16

Changing the Sender Information ........................................................................... 6-17

Using Cover Pages ........................................................................................................... 6-18

About Cover Pages ................................................................................................. 6-18

Attaching and Transmitting a Cover Page .............................................................. 6-18

Cover Page Registration (Default Settings) ............................................................ 6-22

Checking the Network FAX Transmission Status .............................................................. 6-28

Job Control ............................................................................................. 7-1

Various Tools for Checking Transmission Results and Registration Status ........................ 7-2

Checking FAX Job History .................................................................................................. 7-3

Displaying Job Log Screen ....................................................................................... 7-3

Printing Administrative Reports (Result Report Setting) ..................................................... 7-4

Printing Send Result Reports .................................................................................... 7-4

Attached image when a network fax is sent .............................................................. 7-4

Report for Job Canceled before Sending .................................................................. 7-5

iii

> Contents

8

9

10

11

Changing Recipient Format ...................................................................................... 7-5

Printing FAX RX Result Reports ............................................................................... 7-5

Activity Report (Outgoing FAX Report and Incoming FAX Report) ..................................... 7-6

Printing Activity Reports ............................................................................................ 7-6

Printing Activity Reports Automatically ...................................................................... 7-6

Printing Status Page ............................................................................................................ 7-7

Reporting FAX Receipt Result by E-mail ............................................................................ 7-8

Displaying the Confirmation Screen of Destinations ........................................................... 7-9

Default Setting of FAX [System Menu] ................................................. 8-1

System Menu Operation Method ......................................................................................... 8-2

Default fax settings .............................................................................................................. 8-2

System Menu Settings ........................................................................................................ 8-3

[Report] ..................................................................................................................... 8-5

[Cassette/MP Tray Settings] ..................................................................................... 8-6

[Common Settings] .................................................................................................... 8-6

[Document Box] ......................................................................................................... 8-8

[FAX] ......................................................................................................................... 8-8

Adjustment/Maintenance ......................................................................................... 8-12

Transmission Restriction ................................................................................................... 8-13

Register Permitted FAX No. .................................................................................... 8-14

Changing Permit FAX No. ....................................................................................... 8-14

Deleting Permit FAX No. ......................................................................................... 8-15

Register Reject FAX numbers. ................................................................................ 8-15

Changing Reject FAX No. ....................................................................................... 8-15

Deleting Reject FAX No. ......................................................................................... 8-16

Registering Permit FAX No. .................................................................................... 8-16

Changing Permit ID No. .......................................................................................... 8-16

Deleting Permit ID No. ............................................................................................ 8-17

Setting Send Restriction .......................................................................................... 8-17

Setting Reception Restriction .................................................................................. 8-17

Unknown Number Reception .................................................................................. 8-17

Unusable Time .................................................................................................................. 8-19

Account Management ....................................................................................................... 8-20

Optional Equipment ............................................................................... 9-1

Using a Connected Telephone ............................................................................................ 9-2

FAX/TEL Auto Switch Reception .............................................................................. 9-2

FAX/Answering Machine Auto Switch Reception ...................................................... 9-4

DRD reception mode is available for some countries. .............................................. 9-5

Manual Send ............................................................................................................. 9-6

Manual Reception ..................................................................................................... 9-7

Remote Switch Function ........................................................................................... 9-8

Troubleshooting ................................................................................... 10-1

Indicators During Sending/Receiving Operation ............................................................... 10-2

Responding to an Attention Indicator Flashes ................................................................... 10-2

Responding to Messages .................................................................................................. 10-3

Error Code List .................................................................................................................. 10-5

General Troubles ............................................................................................................... 10-8

Frequently Asked Questions ............................................................................................. 10-9

Appendix ............................................................................................... 11-1

Character Entry Method .................................................................................................... 11-2

Entry Screens .......................................................................................................... 11-2

Entering Characters ................................................................................................ 11-3

iv

> Contents

Specifications .................................................................................................................... 11-4

Received FAX Sizes and Paper Priority ............................................................................ 11-5

Direct Size Priority ................................................................................................... 11-5

Reduction Priority .................................................................................................... 11-7

Received FAX Sizes and Paper Priority (Inch Model) ..................................................... 11-10

Index .............................................................................................................................. Index-1

v

> Menu Map

Menu Map

[FAX]

or

On Hook

Direct

Recall Destination

Function key

Add Dest.

Address Book

External Address Book

One Touch Key

Original Size

Original Orientation

Function

2-sided/Book Original

FAX TX Resolution

Density

Original Image

Continuous Scan

File Name Entry

Long Original

Job Finish Notice

㻲㻭㼄

Description

Select to send and receive faxes manually.

Sends FAX directly without reading original data into memory.

When you want to send the fax to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.

Enter the other party number using the numeric keypad.

Select a destination registered in the

Address Book.

Select a destination registered in the external address book.

Select the destination using the One

Touch Keys.

Reference Page

3-13

3-13

3-3

3-6

3-7

Embedded Web

Server RX User Guide

3-8

Description Reference Page

Specify the original size to be scanned.

5-3

Select the orientation of the original document top edge to scan correct direction.

5-3

Select the type and binding of originals.

5-4

Select fineness of images when sending

FAX.

5-4

Adjust density using 9 levels.

5-4

5-5

Select original image type for best results.

Scans a large number of originals in separate batches and then produce as one job.

Adds a file name.

5-5

5-5

5-5

Reads long-sized original documents using a document processor.

Sends E-mail notice when a job is complete.

5-5

vi

> Menu Map

[Sub Address Box]

Sub Address Box

Function key

[Polling Box]

㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤

Function key

Polling Box

[FAX Memory RX Box]

Description

Operate the sub address box.

Reference Page

5-17

Description

Operate the polling box.

Reference Page

5-24

Function key

FAX Memory RX Box

Description

Operate the fax memory RX box.

Reference Page

5-29

vii

> Menu Map

[Status/Job Cancel]

or

Function key

Print Job Status Screen

Send Job Status screen

Store Job Status

Scheduled Job

Print Job Log

Sending Job Log

Storing Job Log

FAX Job Log Outgoing FAX Log

Incoming FAX Log

Outgoing FAX Report

Incoming FAX Report

Scanner

Printer

FAX Memory RX Box

FAX Line Off

Manual RX

Toner Status

Paper Status

Removable Memory


Displays the Print Job Status screen.

Displays the Send Job Status screen.

Displays the Store Job Status screen.

Machine’s Operation

Guide


Guide


Guide

5-7

Sending Job FAX using Delayed transmission

Displays the Printing Job Log Screen.

Displays the Sending Job Log screen.


Guide


Guide

Displays the Storing Job Log screen.


Guide

Displays the Outgoing FAX Log screen.

7-4

Displays the FAX screen.

7-4

7-4

The Outgoing FAX Report are printed as a report.

The Incoming FAX Report are printed as a report.

7-4

Displays the original scanning status or error information.

Displays error information, queued or printing status.

Displays the status of documents in the

FAX Memory RX BOX.

Follow this procedure to break the connection and stop transmission.

Reception is possible after confirming that the telephone line has connected to the sending party.

Checking remaining toner.


Guide


Guide


Guide

3-4

4-4

Checking remaining paper.

Displays usage, capacity of the USB memory connected to the machine.


Guide


Guide


Guide viii

> Menu Map

Function key

USB Keyboard

Bluetooth Keyboard

Staple

Network Connection Status

Option Network Connection Status

Wi-Fi Direct

Wireless Network

Wi-Fi Connection Status

SSD

NFC

[System Menu/Counter]

or


Displays the presence/absence of the

USB Keyboard.

The status of the Bluetooth Keyboard is displayed.

Checking remaining staple.


Guide


Guide


Guide

The network connection status appears.


Guide

The connection status of an optional network interface kit appears.

The connection status of the Wi-Fi

Direct is displayed.


Guide


Guide

The connection status of the Wireless

Network Interface Kit is displayed.

The connection status of the Wi-Fi is displayed.

Displays the status of optional SSD.

Displays the NFC connection status.


Guide


Guide


Guide


Guide

Quick Setup Wizard

System Menu Settings

FAX Setup

Energy Saver Setup

Network Setup

Language

Language


Description

Configures fax settings in a wizard format.

Configures energy saving settings in a wizard format.

Configures network settings in a wizard format.

Reference Page

2-7


Guide


Guide

Description

Set the language to use for the touch panel display.

Reference Page


Guide ix

> Menu Map

Report


Report

Print reports to check the machine settings, status, and history.

Settings for printing reports can also be configured.

Report Print

Admin Report

Settings

Description Reference

Page

7-7

Status page Prints the status page, allowing you to check the information including current settings, available memory space, and optional equipment installed.

Prints the font list, allowing you to check the font samples installed in the machine.

Font List

Network Status Prints the network status, allowing you to check the information including network interface firmware version, network address and protocol.

Service Status More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.

Optional

Network Status

Accounting

Report

Sub Address

Box List

Prints the optional network status, allowing you to check the information including optional network interface firmware version, network address and protocol.

The total pages counted of all relevant accounts can be printed as an accounting report.

Prints the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.

FAX List (Index) You can print the list of destinations registered in the Address Book.

FAX List (No.) You can print the list of destinations (FAX

Number) registered in the Address Book.

You can print the outgoing fax reports.

Outgoing FAX

Report

Incoming FAX

Report

You can print the incoming fax reports.

Outgoing FAX

Report

Incoming FAX

Report

An activity report is printed out automatically after every 50 faxes sent.

An activity report is printed out automatically after every 50 faxes received.

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

5-20

2-14

2-14

7-6

7-6

8-5

8-5

x

> Menu Map


Print reports to check the machine settings, status, and history.

Settings for printing reports can also be configured.

Result Report

Setting

Sending Log

History

Send Result

Report

FAX RX Result

Report

Job Finish

Notice Setting

Sending Log

History

Auto Sending

Destination

Job Log

Subject

SSFC Log

Subject

Personal

Information


Page

8-5

Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can select attached image when a network fax is sent.

When a fax is received, you can be notified by receipt result report.

Attaches sent images to job finish notices.

8-5

This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

The the job log reaches the set number of items, this function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

Set the destination to which log histories are sent. Only E-mail address can be set.

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Set the subject automatically entered when sending log histories by E-mail.

Enter the subject for the Job Log History using the ID Card authentication.

Select whether to include personal information in the job log.

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Counter

Counter

System Menu Settings Description

Check the number of sheets printed and scanned.

Reference Page


Guide

User Property


User Property

Description

User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege.

Reference Page


Guide

Cassette/MP Tray Settings


Cassette 1 (to 3)


Select type of paper in Cassette 1 (to 3).

8-6

xi

> Menu Map

Common Settings


Default Screen

Sound Buzzer

Original Settings

FAX Speaker Volume


Paper Settings

Function

Defaults

Set the defaults for available settings such as copying and sending.

Setting the frequently used values as defaults makes subsequent jobs easier.

Paper Output


Continuous Scan (FAX)

Error Handling

Measurement

Low Toner Alert Level

Keyboard Layout

USB Keyboard Type

Offset Documents by Job

Offset One Page Documents

Display

Status/Log

Display FAX Log

Description

Select the screen appearing right after start-up

(default screen).

Reference

Page

Machine’s

Operation

Guide

8-6

Set options for buzzer sound during the machine operations.

Adjust the volume of the speaker.

Adjust the volume of the monitor.

Set the original sizes for the device to detect automatically.

Set up frequently-used custom paper size.

Select the default scanning resolution.

Set the continuous scan defaults.

8-6

8-6

Machine’s

Operation

Guide

Machine’s

Operation

Guide

8-7

8-7

Select the output tray respectively for copy jobs, print jobs from Document Box, computers, and

FAX RX data.

Select whether to cancel or continue the job when error has occurred.

8-7

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Select inch or metric for the unit for paper dimensions.

Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low.

Change the layout of the touch panel keyboard used to enter characters.

Select the type of USB keyboard that you want to use.

Select whether to offset documents by Job.

Set whether one-page documents are sorted.

Set the display method of the Status/Log.

8-7

xii

> Menu Map


Function Key

Assignment

Function Key 1 to 3

Show Power Off Message

Home


Home

Copy


Copy

Send


Send

Document Box

Custom Box


Sub Address Box

Job Box

Polling Box


Description

Configure settings for function key on the operation panel.

Set the mode whether display a confirmation message in power supply off.

Reference

Page

8-7

8-7

Description

Configure settings for Home screen.

Reference Page


Guide

Description

Configures settings for copying functions.

Reference Page


Guide

Description

Configures settings for sending functions.

Reference Page


Guide


Configure settings for Custom Box.


Guide

Configure settings for Sub Address Box.

5-17

Configure settings for Job Box.

Configure settings for Custom Box.

Configure settings for FAX Memory RX

Box.


Guide

5-24

5-29

xiii

> Menu Map

FAX

FAX


TX/RX

Common

Transmission

Reception

Description

8-8

Reference

Page

Encryption

Key

Registration

FAX Remote

Diagnosis

Local FAX

Name

Local FAX

Name

Local FAX ID

Local FAX

Number

TTI

This is used to register an encryption key for encrypted communication.

This feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.

Register the local FAX name printed in the transmit terminal identification (TTI) area.

Register the Local FAX name.

Enter the local fax ID.

Register the local FAX number printed in the transmit terminal identification (TTI) area.

The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax.

Account Name

Use

Select whether or not to use account name as local

FAX name.

Dialing Mode

Retry Times

ECM TX Set whether ECM TX is performed.

TX Start Speed Set the TX Start Speed.

Media Type

Select the dialing mode according to the line type.

Set the number of redials.

Reduce RX

Size

Reception

Date/Time

Specify the paper type to be used for print output of the received fax.

When the reception size is larger than the paper size, you can reduce the print size.

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out.

Duplex

Printing

2 in 1 Print

Batch Print

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

When there are multiple originals received, they are output at once when reception of all pages is completed.

8-8

8-8

5-8

xiv

> Menu Map

FAX


5-8

Reference

Page

Reception Rings (Normal) If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed.

Answering

Machine

Rings (FAX/

TEL)

If the reception method is FAX/Answering Machine

Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.

If the reception method is FAX/Answering Machine

Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.

Reception

Remote SW

Dial

Encrypted

Reception

ECM RX

Select the reception mode.

You can start FAX reception by operation from the connected telephone set.

Turns on reception by encrypted communication.

TX/RX Restriction

RX Start Speed Change the RX Start Speed.

This function allows you to send or receive originals only when communication requirements are met.

Forward Settings When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies.

New Destination Entry (FAX)

Set whether ECM RX is performed.

8-13

8-11

Select whether to permit direct entry of destination.

8-12

Application

Application


Configure settings for Application.

Reference Page


Guide

Internet

Internet


Configure settings related to the internet.

Reference Page


Guide xv

> Menu Map

Address Book/One Touch


Address

Book/One

Touch

Address Book

One Touch Key

Address Book

Defaults

Sort

Address Book

Type

Edit Restriction

Print List

Description

Configure settings for address book.

Configure settings for One Touch Key.

Select the default sort setting of the address for the address book.

Select which the External Address Book appears when the address book is displayed.

Restrict editing of the address book.

You can print the list of destinations registered in the Address Book.

Reference

Page

2-10

2-14

Machine’s

Operation Guide

Machine’s

Operation Guide

Machine’s

Operation Guide

2-14

User Login/Job Accounting


User Login/Job Accounting

Description

Configure settings related to machine management.

Reference Page


Guide

Printer

Printer


Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine.

Reference Page


Guide

System/Network


System/Network

Description

Configures machine system settings.

Reference Page


Guide xvi

> Menu Map

Date/Timer/Energy Saver


Date/Timer/Energy

Saver

Date/Time

Date Format

Time Zone

Auto Panel Reset

Panel Reset Timer

Low Power Timer

Sleep Rules

Sleep Timer

Energy Saver Recovery Level

Auto Error Clear

Error Clear Timer

Interrupt Clear Timer

Unusable Time

Ping Timeout

Adjustment/Maintenance




Page

2-9

Set the date and time for the location where you use the machine.

Select the display format of year, month, and date.

Set the time difference from GMT.

If no jobs are run for a certain period of time, automatically reset settings and return to the default setting.

If you select [On] for Auto Panel Reset, set the amount of time to wait before

Auto Panel Reset.

Set amount of time before entering the

Low Power mode.

2-9

Select whether to use the Sleep mode for the following functions individually:

Set amount of time before entering

Sleep.

Select the method of recovery from energy saver.

In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses.

If you select [On] for Auto Error Clear, set the amount of time to wait before automatically clearing errors.

Set the period after which the machine reverts to Normal mode when it has been set to Interrupt Copy mode and then left unused.

This feature sets a time period during which the machine will not print received faxes.

Set the time until timeout occurs when

[Ping] is executed in "System/Network".

2-9

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

Machine’s

Operation

Guide

8-19

Machine’s

Operation

Guide

Description

Adjust printing quality and conduct machine maintenance.

Reference Page

8-12

xvii

> About the FAX Operation Guide (this Guide)

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

Chapter

1

Legal Notice

Description

Provides precautions regarding use of the machine and trademark information.

6

7

4

5

2

3

8

9

Before Using the Fax Machine

Fax transmission

FAX Reception

Detailed Settings of FAX

Functions

Sending Faxes from PC

Job Control

Default Setting of FAX [System

Menu]

Optional Equipment

10

Troubleshooting

11

Appendix

Explains the part names and the quick setup wizard.

Explains the general methods for sending faxes and transmission functions.

Explains the general methods for receiving faxes and reception functions.

Explains convenient fax functions such as storing received faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).

Explains how to send a FAX from a PC.

Explains how to check the status of recently performed transmission and reception operations in the touch panel. Also explains how to print administrative reports showing communication results, machine settings, and registered information.

Explains various settings for controlling fax usage, such as restricting transmission destinations, blocking fax reception, and setting prohibited use times.

Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.

Explains what to do when errors are displayed or other problems occur.

Explains how to enter characters, and lists the fax specifications.

xviii


Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

Click an item in the Table of

Contents to jump to the corresponding page.

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold]

[Regular]

Indicates keys and buttons.

Indicates a message or setting.

xix


Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Press the [System Menu/Counter] key.

[System Menu/Counter] key > [Common Settings] > [Next] of

"Sound”

Select [ ]

Select [Common Settings]

Select [Next] of "Sound".

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

Vertical

Orientation

Original

Setting Position

(X=Length, Y=Width)

Icons on the touch panel

Indicated size in this

Guide*¹

A4, B5, Letter

Paper

Horizontal Original A4-R, B5-R, Letter

Paper

*¹ Original/paper sizes that can be used vary depending on the function and source tray. To configure the settings, refer to the following:

Machine’s Operation Guide xx

Legal and Safety Information >

1 Legal and Safety

Information

Please read this information before using your machine. This chapter explains the following topics:

Safety Conventions in This Guide ...................................................................................................................... 1-2

About this Operation Guide ................................................................................................................................ 1-3

Legal Notice ....................................................................................................................................................... 1-3

IMPORTANT SAFETY INSTRUCTIONS ........................................................................................................... 1-4

IMPORTANTES MESURES DE SECURITE ..................................................................................................... 1-4

Technical regulations for terminal equipment ..................................................................................................... 1-5

Network Compatibility Declaration ..................................................................................................................... 1-6

Trademark Information ....................................................................................................................................... 1-6

Precautions When Turning Power OFF ............................................................................................................. 1-7

1-1

Legal and Safety Information > Safety Conventions in This Guide

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Request

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-2

Legal and Safety Information > About this Operation Guide

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine.

Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Cleaning

Toner Container Replacement

Waste Toner Box Replacement

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH

LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS

SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM

MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING

THEREFROM.

1-3

Legal and Safety Information > IMPORTANT SAFETY INSTRUCTIONS

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION : To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

IMPORTANTES MESURES DE SECURITE

Certaines mesures de securite doivent etre prises pendant l'utilisation de materiel telephonique afin de reduire les risques d'incendie, de choc electrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil pres de l'eau, p. ex., pres d'une baignoire, d'un lavabo, d'un evier de cuisine, d'un bac a laver, dans un sous-sol humide ou pres d'une piscine.

2 Eviter d'utiliser le telephone (sauf s'il s'agit d'un appareil sans fil) pendant un orage electrique. Ceci peut presenter un risque de choc electrique cause par la foudre.

3 Ne pas utiliser l'appareil telephonique pour signaler une fuite de gaz s'il est situe pres de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiques dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux reglements pertinents quant a l'elimination des piles.

CONSERVER CES INSTRUCTIONS

1-4

Legal and Safety Information > Technical regulations for terminal equipment

Technical regulations for terminal equipment

Terminal Equipment (TE): TBR 21

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone

Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.

This terminal equipment complies with:

• TBR21

• AN 01R00 AN for P

• AN 02R01 AN for CH and N

• AN 05R01 AN for D, E, GR, P and N

• AN 06R00 AN for D, GR and P

• AN 07R01 AN for D, E, P and N

• AN 09R00 AN for D

• AN 10R00 AN for D

• AN 11R00 AN for P

• AN 12R00 AN for E

• AN 16R00 General Advisory Note

• DE 03R00 National AN for D

• DE 04R00 National AN for D

• DE 05R00

• DE 08R00

• DE 09R00

• DE 12R00

• DE 14R00

• ES 01R01

• GR 01R00

• GR 03R00

• GR 04R00

• NO 01R00

• NO 02R00

• P 03R00

• P 08R00

National AN for D

National AN for D

National AN for D

National AN for D

National AN for D

National AN for E

National AN for GR

National AN for GR

National AN for GR

National AN for N

National AN for N

National AN for P

National AN for P

1-5

Legal and Safety Information > Network Compatibility Declaration

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks

(PSTN) in the following countries:

• Austria • France • Liechtenstein • Slovakia

• Belgium • Germany • Lithuania • Slovenia

• Bulgaria

• Cyprus

• Czech

• Denmark

• Estonia

• Finland

• Greece

• Hungary

• Iceland

• Ireland

• Italy

• Latvia

• Luxembourg

• Malta

• Norway

• Poland

• Portugal

• Romania

• Spain

• Sweden

• Switzerland

• The Netherlands

• United Kingdom

Trademark Information

• Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations

TM

and

®

are omitted in this guide.

1-6

Legal and Safety Information > Precautions When Turning Power OFF

Precautions When Turning Power OFF

To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off.

1

2

ᮏᶵ䜢䝅䝱䝑䝖䝎䜴䞁䛧䜎䛩䚹

䜘䜝䛧䛔䛷䛩䛛䠛

䝣䜯䜽䝇䛾㏦ཷಙ䛜䛷䛝䛺䛟䛺䜚䜎䛩䚹

The device will not be able to send and receive faxes.

䛿䛔䛔䛔䛘

䝅䝱䝑䝖䝎䜴䞁୰䛷䛩䚹

⣙㻟ศ䛛䛛䜛ሙྜ䛜䛒䜚䜎䛩䚹

When [Show Power Off Message] is set, a shutdown confirmation screen is displayed.

[Show Power Off Massage] (8-7)

1-7

Before Using the Fax Machine >

2 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names (Machine Exterior) .......................................................................................................................... 2-2

Part Names (Document Processor) ................................................................................................................... 2-3

Using the Operation Panel ................................................................................................................................. 2-4

Using the Operation Panel ................................................................................................................................. 2-5

Display the Home screen ......................................................................................................................... 2-5

Operating the touch panel ........................................................................................................................ 2-6

Using the [Enter] key ............................................................................................................................... 2-6

Using the [Quick No. Search] key ............................................................................................................ 2-6

Quick Setup Wizard ........................................................................................................................................... 2-7

Setting Date and Time ....................................................................................................................................... 2-9

Registering Destinations in the Address Book ................................................................................................. 2-10

Adding a Destination (Address Book) .................................................................................................... 2-10

Changing the Address Book .................................................................................................................. 2-13

Deleting Address Book Entries .............................................................................................................. 2-13

Printing Address List .............................................................................................................................. 2-14

Adding a Destination on One Touch Key ............................................................................................... 2-14

Registering Shortcuts (Adding Shortcuts) ........................................................................................................ 2-16

PBX Setting (Europe only) ............................................................................................................................... 2-16

2-1

Before Using the Fax Machine > Part Names (Machine Exterior)

Part Names (Machine Exterior)

This chapter explains the names of parts when the machine is used as a fax machine. The appearance of some models may differ from the illustrations.

2

3

4

1

3

4

1

2

Job

No.

Name

Operation panel

Power switch

LINE connector

TEL connector

Description

Perform the fax operation with this panel.

Set this switch to the ON side when performing the fax or copier operation. The touch panel lights to enable operation.

Connect the modular cord for the telephone line to this connector.

When using a commercially available telephone set, connect to this TEL connector.

IMPORTANT

You cannot automatically receive a fax when the power switch is turned off.

2-2

Before Using the Fax Machine > Part Names (Document Processor)

Part Names (Document Processor)

5 6

9

7

8

7

8

9

5

6

Job

No.

Name

Top cover

Original width guides

Original table

Original eject table

Opening handle

Description

Open this cover when the original jammed in the Document Processor.

Adjust these guides according to the original width.

Stack the sheet originals on this table.

Read originals are ejected onto this table.

Hold this handle when opening or closing the Document Processor.

2-3

Before Using the Fax Machine > Using the Operation Panel

Using the Operation Panel

2 1 16 15 14 13 12 11 10

Select the function.

Home Admin

Copy Send FAX

Job Box

Status

Removable

Memory

Sub

Address

Box

Task Screen

10:10

3 4 5 6 7 8 9

10

11

12

7

8

9

4

5

6

13

14

15

16

1

2

3

[Home] key: Displays the Home screen.

[Status / Job Cancel] key: Displays the Status/Job Cancel screen.

Function Key: These keys enable various functions and applications, including copy and scan, to be registered.

Machine’s Operation Guide

[Job Separator] indicator: Lights when there is paper in the job separator tray.

[Processing] indicator: Blinks while printing or sending/receiving.

[Memory] indicator: Blinks while the machine is accessing the hard disk, fax memory or USB memory (general purpose item).

[Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

[Start] key: Starts copying and scanning operations and processing for setting operations.

[Stop] key: Cancels or pauses the job in progress.

[Reset] key: Returns settings to their default states.

[Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

[Authentication / Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).

[Interrupt] key: Displays the Interrupt Copy screen.

[System Menu / Counter] key: Displays the System Menu screen.

[Numeric Keypad] key: Numeric keys. Enter numbers and symbols.

Touch Panel: Displays buttons for configuring machine settings.

2-4


Using the Operation Panel

Display the Home screen

This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen.

You can change the icons to display on the Home screen as well as its background.


Desktop Task Screen

1


Home

2

Copy

3

Admin

Send FAX

10:10

7

6

3

1

8

Device

Information

䝅䝇䝔䝮

䝯䝙䝳䞊

7

6

4

Job Box

Status

Removable

Memory

Sub

Address

Box

Task Screen

5 4

9

*The appearance may differ from your actual screen, depending on your configuration and option settings.

Job

No.

Item Description

1

2

3

Message

Desktop

Displays the message depending on the status.

Displays function. Registered function to favorites are also displayed. Icons that are not displayed on the first page will appear by changing the page.

Screen-switching keys Use these buttons to switch between desktop pages. This is displayed when there are multiple pages.

NOTE

You can also switch views by touching the screen and moving the finger sideways (i.e. swiping).


Home Admin

10:10

4

5

6

7

8

9

[Status]

[Task Screen]

[Logout]

Login User Name

Task Screen

[Desktop]

Copy Send FAX

Job Box

2

Status

Removable

Memory 1

Sub

Address

Box

Task Screen

2

Displays the Status screen. If an error occurs, the icon will show "!". screen appears.

Once the error clears, the display will return to normal.

Displays the Task screen.

Logout. This is displayed when user login administration is enabled.

Displays the logged-in user name. This is displayed when user login administration is enabled. Selecting "Login User Name" will display the information of the logged-in user.

Displays task icons.

Displays the Desktop.

2-5


Operating the touch panel

1

2

8

3

4

Ready to send.

Functions

Original Size

Original Orientation

Duplex

FAX TX Resolution

Close

Shortcut 1

7

Shortcut 2

10:10

A4

Top Edge on Top

1-sided

200x100dpi Normal

Add/Edit

Shortcut

1/4 6

5

1 Displays the status of the equipment as well as necessary operation messages.

2 Enters destinations.

3 Configures function settings.

4 Displays available functions and settings.

5 Register the shortcuts.

6 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

7 Displays registered shortcuts.

8 Displays the date and time and number of destinations.

Using the [Enter] key

The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK ] key and the [Close ].

Using the [Quick No. Search] key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

For more information on speed dialing, refer to the following.

Choosing from the Speed Dial (3-9)

10:10

One Touch Key No. Entry

(001 - 100)

Cancel OK

2-6

Before Using the Fax Machine > Quick Setup Wizard


For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen.

Fax setup items

Step Setting item

1.Dialing/RX Mode

2.Local Fax Info.

3.Sound

4.Rings

5.Output

6.Redial

Dialing Mode*

Reception Mode

Auto (DRD)**

Local FAX Name

Local FAX Number

Local FAX ID

TTI

Speaker Volume

Monitor Volume

Job Finish Buzzer

Normal

Answering Machine***

FAX/TEL Switch***

Paper Output

Reduced RX Size

Retry Times

Description

Select the dialing mode according to the line type.


Select the reception pattern.

Register the local fax name printed on the fax on the receiving system.

Enter the local fax number to be printed on the fax on the receiving system.

Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. Enter the fourdigit local FAX ID number.

Select whether or not to print the local fax information on the fax on the receiving system.

Set the volume when selecting [On Hook].

Speaker Volume: Volume of the built-in speaker when the line is connected by selecting [On Hook].

Set the monitor volume.

Monitor Volume: Volume of the built-in speaker when the line is connected without selecting [On Hook] such as in memory transmission.

Emit a sound when a print job is normally completed.Emit a sound when a job is normally completed.

Set number of times to let phone ring before answering a call.

Set number of times to let phone ring before taking over from the answering machine.

Set number of times to let phone ring before switching the

FAX and the phone.

Select paper output for the received FAX.


Set the number of redials.

8-8

8-8

8-8

8-9

8-6

8-6

8-6

8-10

8-10

8-10

8-7

8-10

8-9

Reference

Page

8-9

8-11

2-7

Before Using the Fax Machine > Quick Setup Wizard

* Inch version only.

** DRD reception mode is available for some countries.

*** This setting does not appear in some regions.

NOTE

The settings can be changed in the system menu.

System Menu Operation Method (8-2)

Power Off setup items

Step Setting item

Power Off

Setup

Show Power Off Message

Description

Set the mode whether display a confirmation message n power supply off.

Reference

Page

8-7

NOTE

The settings can be changed in the system menu.

System Menu Operation Method (8-2)

Fax and Power Off setup procedure

NOTE

If the user authentication screen appears, enter your login user name and login password and select [Login].

The factory default login user name and login password are set as shown below.

Login User Name

P-C2480i MFP: 2400

P-2540i MFP: 2500

Login Password

P-C2480i MFP: 2400

P-2540i MFP: 2500

1

Display the screen.

[System Menu/Counter] key > [Quick Setup Wizard] > "FAX Setup" [Next]

2

Configure the settings.

Start the wizard. Follow the instructions on the screen to configure settings.


End

<< Previous

Skip >>

Next >

< Back

Exits the wizard.

Returns to the previous item.

Advances to the next item without setting the current item.

Advances to the next screen.

Returns to the previous screen.

When you have completed the settings, select [finish].

2-8

Before Using the Fax Machine > Setting Date and Time

Setting Date and Time

Set the local date and time at the place of installation. Set the date, time and time difference from GMT of the region where the machine is used.

When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE

Be sure to set the time difference before setting the date and time.

If the login user name entry screen appears during operations, log in by referring to the machine's Operation

Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below.

Login User Name

P-C2480i MFP: 2400

P-2540i MFP: 2500

Login Password

P-C2480i MFP: 2400

P-2540i MFP: 2500

1


[System Menu/Counter] key > [Date/Timer/Energy Saver]

2


Select and set in the order [Time Zone] > [Date/Time] > [Date Format]


Time Zone Set the time difference from GMT. Choose the nearest listed location from the list. If you select a region that utilizes summer time, configure settings for summer time.

Date/Time

Date Format

Set the date and time for the location where you use the machine. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

Value : Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour (00 to 23), Minute (00 to 59),

Second (00 to 59)

Select the display format of year, month, and date. The year is displayed in Western notation.

Value : Month/Day/Year, Day/Month/Year, Year/Month/Day

2-9

Before Using the Fax Machine > Registering Destinations in the Address Book

Registering Destinations in the Address Book

Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed.

The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.

NOTE

Registering and editing of the Address Book can also be done in Embedded Web Server RX.


Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

NOTE

If registering and editing of the Address Book is restricted to administrators, you can edit the Address Book by logging in with administrator privileges.

Registering a contact address

Add a new destination to the Address Book. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM can be registered for each destination.

Maximum number of items registered: 200 items

1


System Menu/Counter] key > [Address Book/One Touch] > [Address Book] > [+] > [Contact] > [Next]

2

Add the name.

1 Enter the destination name to be displayed on the Address Book and select > [Next >].

NOTE

Up to 32 characters can be entered.

For details on character entry, refer to the following:

Character Entry Method (11-2)

2 To specify an Address Number, select [Address Number].

3 Use [+] / [-] or the numeric keys to enter an address number (000 to 250).

To have the number assigned automatically, set "000".

NOTE

Address Number is an ID for a destination. You can select any available number for groups.

If you specify an address number that is already in use, an error message appears when you select [Save] and the number cannot be registered.

4 Select [OK].

3

Enter the fax number.

1 Select [FAX].

2-10


2 Enter the fax number of the receiving system. Select [OK].

NOTE

Up to 32 digits can be entered.

Use the numeric keys to enter a number.

Pause

Space

Key

< >

Backspace

Description

Selecting this key adds about 3 seconds of waiting time during dialing For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

It is possible to enter half-width spaces in the entry of the destination number. This is useful when checking if the destination number has been entered correctly.

Moves the cursor.

Delete the digits one by one before reentering the fax number. To delete the number entirely, select the [Clear] key on the operation panel.

4

Select transmission settings.

The transmission start speed, ECM, and encrypted key No can be set.

1 Select [Detail Settings].

2 Select [TX Start Speed], [ECM] and [Encryption Key No] and set each item then select [OK].

Key Description

Encryption Key No

TX Start Speed

This is set when using encrypted transmission to send the data. For more information about configuring settings, refer to the following:

Encryption 5-31

Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM

NOTE

Normally the default setting should be used.

ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

5

Set a sub address.

To use sub address communication, a sub address and password must be registered.

1 Select [Sub Address].

2 Enter the sub address and password, and select [OK].

For the procedure for setting a sub address, refer to the following:

Perform sub address transmission (5-22)

6

Register the destination.

1 Check if the destination entry is correct and select [Save]. The destination is added to the Address Book.

Adding a Group

Compile two or more contacts into a group. Designations in the group can be added at the same time.

2-11


Maximum number of items registered: 50 items

NOTE

Before adding a group in the Address Book, the contacts to be included in the group must be added first.

Register one or more individual destinations as needed before proceeding. Up to 100 destinations for the Email, 500 destinations for the FAX, 100 destinations for the i-FAX, and a total of 5 destinations for the FTP and

SMB can be registered per group.

1


[System Menu/Counter] key > [Address Book/One Touch] > [Address Book] > [+] > [Group] >

2

Add the name.

1 Enter the group name displayed on the Address Book > [Next]

NOTE




2 To specify an Address Number, select [Address Number].

3 Use [+] / [-] or the numeric keys to enter an address number (001 to 250).

To have the number assigned automatically, set "000".

NOTE

Address Number is an ID for a destination. You can select any available number for groups.

If you specify an address number that is already in use, an error message appears when you select [Save] and the number cannot be registered.

4 Select [OK].

3

Select the members (destinations).

1 [Member] >[+]

2 Select destinations (contacts) to add to the group > [OK]

NOTE

Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.

To cancel a selection, select the corresponding checkbox to clear the check mark.

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (3-7)

3 Select [OK].

4 Check if the selected destination was added to the group and select [End].

4

Register the destination.

Select [Save].

Now the group is added to the Address Book.

2-12


Changing the Address Book

Edit and delete the destinations (contacts) you added to the Address Book.

1


1 [System Menu/Counter] key > [Address Book/One Touch] > [Address Book]

2 Select a destination or group to edit > [Menu] > [Edit]

NOTE



2

Edit the destination.

Editing a Contact destination

1 Change "Name”, "Address Number”, "SMB”, "FTP”, "Address Number” and destination type and address.

How to change, refer to the following:

Adding a Destination (Address Book) (2-10)

2 [Save] > [Yes]

Register the changed destination.

Add a destination to a group

1 Change "Name" and "Address Number".

How to change, refer to the following:

Adding a Group (2-11)

2 [Member] >[+]

3 After you have completed the changes > [OK] > [End] > [Save] > [Yes]

Register the changed group.

To delete any destination from the group

1 [Member] > Select the delete destination > [ ] > [Yes]

2 [End] > [Save] > [Yes]

Register the changed group.

Deleting Address Book Entries

Delete the destinations (contacts) you added to the Address Book.

1


1 [System Menu/Counter] key > [Address Book/One Touch] > [Address Book]

2 Select a destination or group to edit > [Menu]

NOTE

Destinations and group can be sorted or searched by destination name or address number.


2-13


2

[Delete] > [Yes]

Delete the contact or group.

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

1


[System Menu/Counter] key > [Edit Destination] > [Print List]

2

Print.

[FAX List (Index)] or [FAX List (No.)] > [Yes]

The list is printed.

FAX Address List (Index)

FAX Address List (No.)

Adding a Destination on One Touch Key

Assign a new destination (contact or group) to an one touch key.

Adding a Destination

Assign a new destination to an one touch key. A maximum of 100 destinations can be registered.

To register a destination to a One Touch Key, it must first be registered in the Address Book. Configure in advance necessary registration.

1


[System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key]

2

Add a One Touch Key.

1 Select the One Touch Key to be added and select [+].

2 Select one destination (contact or group) from the Address Book.

NOTE



2-14


3 Enter the One Touch Key name displayed in the send base screen > [Next >].

NOTE




4 Select [Save].

The destination is registered to the One Touch Key.

One Touch KeyEditing/Deleting

Edit and delete the destinations you added to One Touch Key.

1


[System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key]

The procedure differs depending on the details to be edited.

2

Edit or delete the destination.

Editing the destination

1 Select the One Touch Key you wish to edit and select [Menu] > [Edit].

2 To change to a different destination, select [Destination] then select the destination and select [OK].

3 To change the name of the One Touch Key displayed on the basic screen, select [Name] then enter the name and select [OK].

4 You have entered and then select [Save] > [OK].

The destination is registered to the One Touch Key.

Deleting the destination

1 Select the One Touch Key you wish to delete and select [ ].

2 Select [Yes].

2-15

Before Using the Fax Machine > Registering Shortcuts (Adding Shortcuts)

Registering Shortcuts (Adding Shortcuts)

You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for he selected function can also be registered.

Maximum number of items registered: (copying function, sending function, document box, respectively) Two each for both shared and individual

NOTE

Refer to the following for use of Shortcuts


PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

NOTE

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.

Item

Exchange Selection

Outside call number setting

Setting value

PSTN

PBX

0-9

00-99

Description

Use when connecting this machine to a public switched telephone network (default).

Use when connecting this machine to PBX.

Set a number to access an outside line. For the number, contact the

PBX administrator.

For more information about configuring settings, refer to Default fax settings on page 8-2.

2-16

Fax transmission >

3 Fax transmission


Basic transmission procedure ............................................................................................................................ 3-2

Using redial .............................................................................................................................................. 3-3

Checking the Send Status ....................................................................................................................... 3-3

Priority Override Send ............................................................................................................................. 3-3

Cancelling Memory Transmission (while originals are being scanned) ................................................... 3-4

Cancelling Memory Transmission (during communication) ..................................................................... 3-4

Cancelling Transmission (Disconnection of Communication) .................................................................. 3-4

Methods For Entering the Destination ............................................................................................................... 3-6

Entering the destination fax number with the numeric keys .................................................................... 3-6

Choosing from the Address Book ............................................................................................................ 3-7

Choosing from the One Touch Key .......................................................................................................... 3-8

Choosing from the Speed Dial ................................................................................................................. 3-9

Broadcast Transmission .......................................................................................................................... 3-9

Login/Logout ..................................................................................................................................................... 3-11

Logging in when User Login Administration has been Enabled ............................................................. 3-11

Logging in when Job Accounting has been Enabled ............................................................................. 3-12

Manual Send .................................................................................................................................................... 3-13

Standby Transmission ...................................................................................................................................... 3-14

Interrupt Send .................................................................................................................................................. 3-15

Using chain dial ................................................................................................................................................ 3-16

Using favorites ................................................................................................................................................. 3-17

3-1

Fax transmission > Basic transmission procedure

Basic transmission procedure

The basic procedure for using the fax system is explained below.

1

Select [FAX] on the Home screen.

The base screen for fax appears.

2

Place the originals.

For placing originals, refer to the following:

Machine’s Operation Guide

3

Select the transmission method.

There are two transmission methods: memory transmission and direct transmission.

Memory transmission: After originals are scanned into memory, the communication starts. Memory transmission is selected by default.

Direct transmission: The destination is dialed and communication starts before the original is scanned.

Select [Direct] to change the transmission method to direct transmission. The key will be highlighted on the touch panel. If the [Direct] is selected in the highlighted state, the transmission method will change to memory transmission.

For operation of direct transmission, refer to the following:

[FAX Direct Transmission] (5-7)

4

Select the Destination.

Specify the transmission destination.

Methods For Entering the Destination (3-6)

5

Selecting the functions.

Select the tab, and set transmitting functions that can be used.

Fax transmission functions (5-3)

3-2


6

Send Start.

Press the [Start] key.

When scanning finishes, transmission starts.

When originals are placed in the document processor

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.

When originals are placed on the glass surface

After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE

• When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

[Continuous Scan] (5-5)

• If there is no response from the other machine when you attempt to send, the machine will automatically redial (auto redial). You can change the number of auto redial attempts.

Retry Times (8-9)

Using redial

Redial is a function allowing you to dial the last entered number once again.

Use this when the receiving system does not respond when you have tried to send a fax. To send FAX the last entered number once again. When you want to send the fax to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.

1

Select [Recall].

2

Press the [Start] key.

Transmission begins.

NOTE

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

Checking the Send Status

1

Select the [Status/Job Cancel] key.

2

Display the send job status screen.

Select [Sending Jobs].

The list of accepted time, destination, and status are displayed for each job.

Priority Override Send

A fax job waiting to be sent can be sent by priority override.

3-3


1


2

Select the job to be sent by priority override.

1 Select [Sending Jobs].

2 Select the fax job to be sent by priority override and select [Menu] > [Priority Override].

The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue.

NOTE

If a fax job is in progress, the priority override fax job will be sent after the job in progress is completed.

If a broadcast transmission job is in progress...

If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override job will be sent when transmission to the current destination is completed. When the priority override job is completed, transmission to the remaining destinations will resume.

However, if the priority override job is a broadcast transmission, the priority override job will not start until the current broadcast transmission job is finished.

Cancelling Memory Transmission (while originals are being scanned)

1

Select the [Stop] key.

During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel, or select [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

NOTE

Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.

1


2

Canceling Transmission.

1 Select [Sending Jobs].

2 Select the transmission job that you want to cancel and select [Cancel] > [Yes]

Cancel the transmission.

NOTE

In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.

Cancelling Transmission (Disconnection of Communication)

Follow this procedure to break the connection and stop communication.

3-4


1


2

Disconnection of communication.

[FAX] > [Line Off] > [Yes]

When communication is disconnected, sending stops.

NOTE

To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

To cancel direct transmission, refer to the following:

Cancelling Direct Transmission (5-7)

To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:

Cancelling Delayed Transmissions (Queued) (5-7)

To cancel polling transmission, refer to the following:

Polling Communication (5-24)

3-5

Fax transmission > Methods For Entering the Destination

Methods For Entering the Destination

Entering the destination fax number with the numeric keys

The procedure for entering the destination fax number with the numeric keys is explained below.

NOTE

If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.

[New Destination Entry (FAX)] (8-12)

1

Display the fax number entry screen.

Select [New Destination].

NOTE

Pressing the number with the numeric keys changes the screen to the fax number entry screen.

2

Enter the fax number of the receiving system.

NOTE



Pause

Space

Key

< >

Backspace

Description

Selecting this key adds about 3 seconds of waiting time during dialing For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

It is possible to enter half-width spaces in the entry of the destination number.

This is useful when checking if the destination number has been entered correctly.

Moves the cursor.

Delete the digits one by one before reentering the fax number. To delete the number entirely, select the [Clear] key on the operation panel.

3

Select transmission settings.

Select [Detail].

Encrypted transmission, transmission start speed and ECM can be set.

Key Description

On Hook Select [On Hook] to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After selecting this key, you can dial the number of the receiving system using the numeric keys.

Manual Send (3-13)

Sub Address Set this to transmit using a Sub Address. For detailed information on the settings on the tab, refer to the following:


3-6


Key

Detailed Settings TX Start Speed

ECM

Encrypted

Transmission

Description

Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

NOTE

Normally the default setting should be used.

ECM is a communication mode specified by the ITU-T (International

Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

This is set when using encrypted transmission to send the data. For more information about configuring settings, refer to the following:

Encryption (5-31)

4

Select [OK].

Entry of the destination finishes.

NOTE

When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK].


Select [New Destination] to enter the next fax number.

Broadcast Transmission (3-9)

In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job.


Choosing from the Address Book

Select a destination registered in the Address Book.

NOTE

For more information about how to register destinations in the Address Book, refer to the following:

Registering Destinations in the Address Book (2-10)

For details on the external address book, refer to the following:

Embedded Web Server RX User Guide

1

In the basic screen for sending, select [Address Book].

NOTE

For details on the external address book, refer to the following:

Embedded Web Server RX User Guide

3-7


2


Select the checkbox to select the desired destination from the list. Multiple destinations can be selected. The selected destinations are indicated by a checkmark in the check box. To use an address book on the LDAP server, select [Ext Address Book].

You can change the order in which the destinations are listed by selecting [Name] or [No.] from the "Sort".

NOTE

To cancel a selection, select the checkbox again so that it is no longer ticked.

Destination Search

Destinations registered in the Address Book can be searched.

2

Address Book (All)

001 ABCD

002 EFGH

123456 [email protected]

10:10

1

3

1 Search by registered name.

2 Advanced search by initial letter of registered name.

3 Details of the respective destination is referenced.

1/2

003 IJKL 12345.com

004

MNOP

Menu Cancel

11111.com

< Back OK

You can specify the destination by the address number by selecting the [Quick No. Search] key.

More detailed search is available by selecting from [Menu].

Advanced search: Advanced search by the registered destination type (All, FAX, Group).

Search, Search by number: Search by the name or address number.

Sort (name), Sort (number): Sort by name or address number.

NOTE

Multiple destinations can be selected.

To cancel a selection, select the corresponding checkbox to clear the check mark.

3

Select [OK].

The selected destination is registered in the destination list.

Choosing from the One Touch Key

Select the destination using the One Touch Keys.

NOTE

Refer to the following for registering the One Touch Key.

Adding a Destination on One Touch Key (2-14)

1


Select [One Touch Key].

3-8


2


1 Select the One Touch Keys where the destination is registered.

NOTE

You can specify the One Touch Key using one touch number by selecting the [Quick No. Search] key.

2 Select [OK].

Choosing from the Speed Dial

Access the destination by specifying the 3-digit (001 to 100) One Touch Key number (speed dial).

NOTE

Refer to the following for registering the One Touch Key.


1


Select [One Touch Key].

2

Enter the speed dial number.

1 Choosing from the [Quick No. Search] key.

2 Use the numeric keys to enter the speed dial number.

3 Select [OK].

The entered destination is selected.

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores

(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE

When using a group for the destination, you can send originals to up to 100 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

1


2


Enter the fax number

NOTE

If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.

[New Destination Entry (FAX)] (8-12)

1 Select [Add].

3-9


2 Enter the fax number of the receiving system.

NOTE



3 Select [Next Dest.].

Another fax number can be entered.

4 When all destinations have been entered, select [OK].

NOTE



Select the destination from the Address Book

1 Select [Address Book].

2 Select the checkboxes of all destinations and select [OK].

NOTE

For details of the Address Book, refer to the following:


Select the destination from the One Touch Key

1 Select [One Touch Key].

2 Select all destinations and select [OK].

NOTE

For details of One Touch Key, refer to the following:

Choosing from the One Touch Key (3-8)

3

After selecting all the destinations, press the [Start] key.

3-10

Fax transmission > Login/Logout

Login/Logout

Logging in when User Login Administration has been

Enabled

When user login administration has been enabled, you need to enter a User ID and Password to use the machine.

Login

1

Enter the login user name and login password to login.

1 If this screen is displayed during operations, select [Login User Name] to enter the login user name.

Enter login user name and password.

10:10

Login User Name

Login Password

Keyboard

Keyboard

Login


2 [Login Password] > Enter the login password > [OK]

NOTE

If [Network Authentication] is selected as the user authentication method, authentication destinations are displayed and either [Local] or [Network] can be selected as the authentication destination.

To authenticate by ID card, select [ID Card Login].

2

Select [Login].

Log in from the login screen

10:10 Select the user to login.

01 A 02 B

04 None

07 None

05

08

None

None

Menu

03 C

06 None

09 None

1/3

If this screen is displayed during operations, select a user and log in.

NOTE

If a user password is required, an input screen will be displayed.


3-11

Fax transmission > Login/Logout

Logout

Autentication/

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen.

Logging in when Job Accounting has been Enabled

When job accounting has been enabled, you need to enter an Account ID when using the machine.

Login

1

Enter the account ID using the numeric keys and select [Login].

NOTE

• If you entered a wrong character, select the [Clear] key and enter the account ID again.

• If the entered account ID does not match the registered ID, a warning beep will sound and login will fail. Enter the correct account ID.

• By selecting [Check Counter], you can refer to the number of pages printed and the number of pages scanned.

When the screen to enter the login user name and password appears

If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. If the user has already registered the account information, the account ID entry would be skipped.


2

Proceed to complete the rest of the steps.

Logout

When the operations are complete, select the [Authentication/Logout] key to return to the account ID entry screen.

3-12

Fax transmission > Manual Send

Manual Send

This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system.

NOTE

Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Manual Send (9-6)

1


2


3

Select [On Hook].

4

Use the numeric keys to enter the number of the receiving system.

NOTE

To cancel the operation, select [Line Off].

5


When you hear the fax tone, the telephone line has connected to the receiving system. Press the [Start] key.


3-13

Fax transmission > Standby Transmission

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE

Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

You can use the broadcast transmission function.

1


2


3

Select the destination, and set transmitting functions if you want to use any.

4


Scanning of the originals starts, and the next transmission is scheduled.

NOTE

When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key.

Displaying the Confirmation Screen of Destinations (7-9)

5

When the communication is completed, the scheduled transmission will begin.

3-14

Fax transmission > Interrupt Send

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE

When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.

1


2

Load the originals to be sent using Interrupt Send.

3

Select [Direct].

For operation of direct transmission, refer to the following:

[FAX Direct Transmission] (5-7)

4

Set the destination, and press the [Start] key.

The originals are left in queue, and the transmission will start when transmission becomes possible.

NOTE



To cancel transmission while waiting for interrupt send, select the [Stop] key on the operation panel or [Cancel] on the touch panel.

Cancelling Direct Transmission (5-7)

5

When the interrupt send is completed, the waiting communication and standby transmission will automatically resume.

3-15

Fax transmission > Using chain dial

Using chain dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations.

By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

NOTE

It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.

For registration to the Address Book, refer to the following:


For registration to One Touch Key, refer to the following:


As an example, when using ‘001’ as the chain number

1

Select the chain dial number.

To use a One Touch Key, select the destination in which "001" is registered.

NOTE

To use the Address Book, select the destination in which "001" is registered as explained in Choosing from the

Address Book.


To enter using the numeric keys, select [FAX No. Entry], enter "001", and select [OK].

2

Select [Chain].

3

Enter the fax number to be added to the chain number.

Select fax number from the Address Book

1 Select [Address Book].

Multiple destinations can be selected.

2 When [OK] is selected, "001" is automatically added to all destinations.

For the procedure for selecting a destination in the address book, refer to the following:


Select fax number from One Touch Key

1 Select [One Touch].

2 When [OK] is selected, "001" is automatically added.

Use the numeric keys to enter a fax number

1 Enter the fax number of the receiving system.

3-16

Fax transmission > Using favorites

2 When [OK] is selected, "001" is automatically added.

NOTE



Using favorites

A destination, transmission time, and other transmission settings can be registered as a program. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

For the procedure for registering a favorites, refer to the following:


1

Select the [Favorites] on the Home screen.

2

Select a favorite.

When using the wizard mod

1 The registered screens are displayed in order. Make the desired settings and select [Next].

When all the settings are complete, the confirmation screen is displayed.

NOTE

To edit the settings, select [<Back] and make changes as desired.

2 Place the originals > [Start] key

Program

Place the originals > [Start] key

3-17

FAX Reception >

4 FAX Reception


Reception Method .............................................................................................................................................. 4-2

Set the Reception Method ................................................................................................................................. 4-2

Automatic Reception .......................................................................................................................................... 4-3

Flow of automatic reception ..................................................................................................................... 4-3

Canceling reception (Disconnection of communication) .......................................................................... 4-3

Manual Reception .............................................................................................................................................. 4-4

Flow of manual reception ......................................................................................................................... 4-4

4-1

FAX Reception > Reception Method

Reception Method

The methods for receiving faxes on the machine are shown below.

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes.

• Automatic Reception

•

FAX/TEL Auto Switch Reception (9-2)

•

FAX/Answering Machine Auto Switch Reception (9-4)

•

Manual Reception (4-4)

• Auto (DRD) (Available for some countries.)(

9-5 )

Set the Reception Method

1


[System Menu/Counter] key > [FAX] > [Reception] > [Reception Mode]

2

Select the reception method.

Select the reception method > [OK]

For Automatic Reception, select [Auto (Normal)].

4-2

FAX Reception > Automatic Reception

Automatic Reception

Flow of automatic reception

1

Reception Starts

When a fax comes in, the [Processing] indicator blinks and reception automatically begins.

NOTE

When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings.

You can change the number of times the ringing tone rings.

[FAX] (8-8)

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

The number of pages that can be stored depends on the pages. As a general guideline, about 700 or more A4 size pages at normal resolution can be stored.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

For the Status screen, refer to the following:


2

Reception Print

Received faxes are output to the inner tray with the printed side facing down.

Canceling reception (Disconnection of communication)

1


2

Disconnection of communication.

[FAX] > [Line Off]

When communication is disconnected, reception stops.

4-3

FAX Reception > Manual Reception

Manual Reception

This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system.

NOTE

To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following:

[Reception] (8-10)

Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.


Flow of manual reception

1

The machine receives a call.

When the machine receives a call, it rings.

2

Select [On Hook].

Select [On Hook] to establish the connection.

3

Select [Manual RX].

Reception will start.

4-4

Detailed Settings of FAX Functions >

5 Detailed Settings of FAX

Functions


Fax transmission functions ........................................................................................................................................... 5-3

[Original Size] ..................................................................................................................................................... 5-3

[Original Orientation] .......................................................................................................................................... 5-3

[2-sided/Book Original] ....................................................................................................................................... 5-4

[FAX TX Resolution] ........................................................................................................................................... 5-4

[Density] ............................................................................................................................................................. 5-4

[Original Image] .................................................................................................................................................. 5-5

[Continuous Scan] .............................................................................................................................................. 5-5

[Job Finish Notice] ............................................................................................................................................. 5-5

[File Name Entry] ............................................................................................................................................... 5-5

[Long Original] .................................................................................................................................................... 5-5

[FAX Delayed Transmission] .............................................................................................................................. 5-6

Setting the Delayed Transmission ..................................................................................................................... 5-7

[FAX Direct Transmission] .................................................................................................................................. 5-7

[FAX Polling Reception] ..................................................................................................................................... 5-8

Fax reception functions ................................................................................................................................................ 5-8

[Media Type] ...................................................................................................................................................... 5-8

[Reduce RX Size] ............................................................................................................................................... 5-9

[Reception Date/Time] ....................................................................................................................................... 5-9

[Duplex Printing] ............................................................................................................................................... 5-10

[2 in 1 Print] ...................................................................................................................................................... 5-10

[Batch Print] ..................................................................................................................................................... 5-10

Memory Forwarding .................................................................................................................................................... 5-11

Forward Settings ........................................................................................................................................................ 5-12

Type of Forwarding Destination ....................................................................................................................... 5-12

Forward Settings .............................................................................................................................................. 5-12

Registering Destinations in the Address Book ................................................................................................. 5-12

Changing the Registered Information .............................................................................................................. 5-13

Delete the Registered Information. .................................................................................................................. 5-13

Forwarding Detail Settings ......................................................................................................................................... 5-14

[File Format] ..................................................................................................................................................... 5-14

[File Separation] ............................................................................................................................................... 5-14

[E-mail Subject Add. Info.] ............................................................................................................................... 5-14

[FTP Encrypted TX] ......................................................................................................................................... 5-14

[Print] ................................................................................................................................................................ 5-15

[Schedule] ........................................................................................................................................................ 5-15

[File Name] ....................................................................................................................................................... 5-15

Settings for Forwarding from Embedded Web Server RX (Forward Settings) ................................................. 5-16

Sub Address Box ....................................................................................................................................................... 5-17

Registering a Sub Address Box ....................................................................................................................... 5-17

Changing a Sub Address Box .......................................................................................................................... 5-18

Delete the Sub Address Box ............................................................................................................................ 5-19

Printing Originals from a Sub Address Box ...................................................................................................... 5-19

Check the box details ....................................................................................................................................... 5-19

Deleting Printed Originals from a Sub Address Box Automatically .................................................................. 5-20

5-1

Detailed Settings of FAX Functions >

Delete the Original from Sub Address Box ...................................................................................................... 5-20

Printing a Sub Address Box List ...................................................................................................................... 5-20

Sub Address Communication ..................................................................................................................................... 5-21

Perform sub address transmission .................................................................................................................. 5-22

Sub Address Reception ................................................................................................................................... 5-23

Polling Communication .............................................................................................................................................. 5-24

Polling Transmission ........................................................................................................................................ 5-24

Polling Reception ............................................................................................................................................. 5-26

Printing from a Polling Box ............................................................................................................................... 5-28

Checking the box details .................................................................................................................................. 5-28

Deleting Originals from a Polling Box .............................................................................................................. 5-28

FAX Memory RX Box ................................................................................................................................................. 5-29

How to print from the FAX Memory RX Box ..................................................................................................... 5-29

How to delete a fax from the FAX Memory RX Box ......................................................................................... 5-30

Encryption .................................................................................................................................................................. 5-31

Registering an Encryption Key ......................................................................................................................... 5-31

Changing Registration Contents of Encryption Key ......................................................................................... 5-32

Deleting Registration Contents of Encryption Key ........................................................................................... 5-32

Using the Encrypted Transmission .................................................................................................................. 5-33

Setting the Encrypted Reception ..................................................................................................................... 5-34

5-2

Detailed Settings of FAX Functions > Fax transmission functions

Fax transmission functions

[Original Size]

Specify the original size to be scanned.

Auto

Metric

Inch

Others

Size Entry

Detects the original automatically.

Select from A3, A4, A4-R, A5, A5-R, A6, B4, B5, B5-R, B6, B6-R, Folio, and 216 x 340 mm.

Select from Ledger, Letter, Letter-R, Legal, Statement, Statement-R, 11 x 15”, and Oficio II.

Select from 8K, 16K, 16K-R, Cardstock, Oufuku hagaki (Return postcard), and custom

*1.

Enter the paper size.

Centimeter - Horizontal 50 to 432mm (1 mm unit), Vertical 50 to 297mm (1 mm unit)

Inch - Horizontal 2 to 17” (0.01” unit), Vertical 2 to 11. 69”(0.01” unit)

*1 Set [Custom Original Size]. Refer to the machine’s Operation Guide. If [Custom Original Size] is set to [Off], the item is not displayed.

NOTE

Be sure to always specify the original size when using custom size originals.

[Original Orientation]

Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set.

Select original orientation from [Top Edge on Top], [Top Edge on Left] or [Auto].

Setting item Image

Top Edge on Top

Original Original orientation

Top Edge on Left

Original Original orientation

5-3


[2-sided/Book Original]

Select the type and binding of originals.

Setting item Available settings

1-sided

2-sided Binding

Original

Orientation

—

Binding Left/Right,

Binding Top

Top Edge on Top,

Top Edge on Left

Book Binding

Description

2-sided/Book Original is not set.

Select the binding orientation of originals.

Select the orientation of the original document top edge to scan correct direction.

Select [Original Orientation] to choose orientation of the originals, either [Top Edge on Top] or [Top Edge on Left]. Then select [OK].

Select the binding orientation of originals.

Original

Orientation

Binding Left, Binding

Right

Top Edge on Top —

[FAX TX Resolution]

Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.


400x400dpi Ultra Fine

200x400dpi Super Fine when sending originals with minute characters and lines more finely when sending originals with minute characters and lines

Typical character size: 6 point

(example:

Resolution Resolution

)


(example:


)

200 × 200 dpi Fine

200 × 100 dpi Normal when sending originals with relatively small characters and thin lines when sending originals with standard size characters


(example: Resolution Resolution )

Typical character size: 10.5 point

(example:


)

NOTE

The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the image, but the fax transmission time is longer.

[Density]

Adjust density.

Adjust density selecting [-4] (Lighter) to [+4] (Darker).

5-4


[Original Image]

Select original image type for best results.

Setting item

Text+Photo

Photo

Description

Best for mixed text and photo documents.

Best for photos taken with a camera.

Text

Light Text/Fine Line

Text (for OCR)

Sharply renders pencil text and fine lines.

Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams.

Scanning produces an image that is suitable for OCR.

[Continuous Scan]

Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan].

( Value: [Off] / [On])

[Job Finish Notice]

Sends E-mail notice when a job is complete.

Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

NOTE

PC should be configured in advance so that E-mail can be used. To configure the settings, refer to the following:


E-mail can be sent to a single destination.

It is possible to attach an image to the e-mail notice.

Job Finish Notice Setting (8-5)

[File Name Entry]

Adds a file name.

Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here.

Select [File Name], enter the file name (up to 32 characters), and select [OK].

To add date and time, select [Date and Time]. To add job number, select [Job No.]. To add both of them, select [Job

No.&Date and Time] or [Date and Time&Job No.].

[Long Original]

Reads long-sized original documents using a document processor.

5-5



NOTE

Only a single side of a long original cannot be scanned.

Originals of up to 1,600 mm/63" long can be scanned.

[FAX Delayed Transmission]

Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.

Media Type Description

Off

On

Does not use the delayed transmission.

Uses the delayed transmission.

Start Time Set the time from between 00:00 and 23:59 in one-minute increments.

IMPORTANT

If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. If the displayed time is not current, be sure to adjust it to match the correct time.

Setting Date and Time (2-9)

NOTE

You cannot select direct transmission.

You can set up to 30 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time.

Cancelling Delayed Transmissions (Queued) (5-7)

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

NOTE

You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

5-6


Setting the Delayed Transmission

You can cancel or send immediately Delayed Transmission.

Cancelling Delayed Transmissions (Queued)

1


[Status/Job Cancel] key > [Scheduled Job]

2

Canceling a job.

Select the job you want to cancel and select [Cancel] > [Yes].

The selected job is deleted.

Immediate transmission

1


[Status/Job Cancel] key > [Scheduled Job]

2

Immediate transmission.

Select the job you want to send by immediate transmission, and select [Menu] > [Start Now] > [Yes].

The transmission will start.

[FAX Direct Transmission]

Sends FAX directly without reading original data into memory. The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page of the fax has been properly sent.

Setting for Direct transmission

Description

On

Off

Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are scanned.

Starts memory transmission.

After originals are scanned into memory, the communication starts.

NOTE

In direct transmission, you can designate only one destination for one transmission.

In the basic screen for sending, select [Direct]. This selects the direct transmission method and the keys on the touch panel are highlighted.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, select the [Stop] key on the operation panel or

[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

NOTE

In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.

5-7

Detailed Settings of FAX Functions > Fax reception functions

[FAX Polling Reception]

This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number.


NOTE

To turn on polling reception, refer to the following:

Performing Polling Reception (5-26)

Fax reception functions

The reception method and fax printing method can be set.

I want to...

Restrict the type of paper that can be used.

When the reception size is larger than the paper size, you can reduce the print size.

Print the date and time of reception and other information.

Reference Page

[Media Type] (5-8)

[Reduce RX Size] (5-9)

Print received faxes on both sides of the paper.

Receive a two-page fax on one page.

Print received faxes in bulk.

Forward received faxes to another fax machine or a computer.

Reception Date/Time (8-10)

Duplex Printing (8-10)

2 in 1 Print (8-10)

Batch Print (8-10)

Memory Forwarding (5-11)

Store received faxes in the machine without printing them.

Sub Address Communication (5-21)

Initiate reception of a fax by controlling the receiving machine.

Polling Communication (5-24)

Encrypt an original to send it safely.

Encryption (5-31)

[Media Type]


For detailed information on the settings on the tab, refer to the following:

Media Type 8-10

Setting the cassette for the print output of received faxes

By specifying the media type, faxes can be received on the corresponding cassette.

1


[System Menu/Counter] key > [Cassette/MP Tray Settings] > [Cassette 1-3].

Select the cassette that you want to use for fax reception.

5-8


2

Selecting the paper size.

Inch models: [Auto] > [Inch]

Metric models: [Auto] > [Metric]

IMPORTANT

• Set the paper sizes that can be used for fax reception to the following setting. [Auto] > [Metric]

• If you fix the paper size, received faxes cannot be printed.

3

Selecting the media type.

1 Select [Media Type].

2 Select the media type.

4

Set the media type.

Configure paper settings for fax reception. When selecting the media type, select the same media type as you selected in step 3.


Media Type 8-10

[Reduce RX Size]


Off Print the received data at 100% of the original size by dividing it into several sheets of paper.

On On Print the received data by reducing the original size according to the paper size.


Reduced RX Size (8-10)

[Reception Date/Time]

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

NOTE

When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data. When the received data is printed on divided pages, the reception date/time is printed on the first page only. It is not printed on the pages that follow.

On

Off

Print the reception date/time.

Do not print the reception date/time.


Reception Date/Time (8-10)

5-9


[Duplex Printing]


On Print on both sides.

Off Do not print on both sides.


Duplex Printing (8-10)

[2 in 1 Print]

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one

Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled.

On Print 2 in 1.

Off Do not print 2 in 1.


2 in 1 Print (8-10)

[Batch Print]


On Outputs at once after the reception of all pages is completed.

Off Pages are output respectively as received.


Batch Print (8-10)

5-10

Detailed Settings of FAX Functions > Memory Forwarding

Memory Forwarding

When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies.

Type of Forwarding Destination

You can forward the received fax to other fax machines, send it as an E-mail attachment or transfer it to a folder (SMB or

FTP).

External FAX

External FAX

Telephone line

Telephone line

Network

E-mail transmission

Folder (SMB) transm

Folder (FTP) transmi

5-11

Detailed Settings of FAX Functions > Forward Settings

Forward Settings


Type of Forwarding Destination

Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).

Forward Settings

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forwarding]

2

Configure the Forwarding Destination.

To forward the data, select [On].

NOTE

To retain the document, select [Off].

Registering Destinations in the Address Book

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forward Destination]

2


1 Select [ ].

Display the add destination screen and follow the procedure below to register the forwarding destination. Only one destination can be registered.

Selecting Forwarding Destination from Address Book

1 Select [Address Book] or [Ext. Address Book].

2 Select the destination (individual) you want to register as a forwarding destination.

Entering Forwarding Destination Directly

1 [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)].

2 Enter the address to be registered as a forwarding destination.

If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address.


NOTE



5-12

Detailed Settings of FAX Functions > Forward Settings

3

Select [End].

Changing the Registered Information

1



2

Edit destination.

Select [ ] and change the destination.

3

Select [End].

Delete the Registered Information.

1



2

Delete destination.

Select the destination and select [ ].

3

Select [End].

5-13

Detailed Settings of FAX Functions > Forwarding Detail Settings

Forwarding Detail Settings

[File Format]

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or

OpenXPS as the file format.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Format]

2


Select [PDF], [TIFF], [XPS] or [OpenXPS].

NOTE

If you have selected [PDF] for file format, PDF Encryption functions are available.


[File Separation]

When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File

Separation is performed.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Separation]

2


Select [Each Page] or [Off].

To create one file per page, select [Each Page].

[E-mail Subject Add. Info.]

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [E-mail Subject Add. Info.]

2


Select [Sender Name], [Sender FAX No.], or [Off].

[FTP Encrypted TX]

Specify whether to use FTP encryption when you send data.

NOTE

To use FTP encryption, set "SSL" to [On] in the Secure Protocol settings.


5-14


1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [FTP Encrypted TX]

2


Select [Off] or [On].

[Print]

You can set whether the machine should print received originals when forwarding them.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [Print]

2



[Schedule]

Register the start time and end time between which forwarding is enabled.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [Schedule]

2


1 Select [All Day] or [Preset Time]. If [Preset Time] is selected, enter the Start Time and End Time.

2 Enter the start time, and select [Next].

NOTE

Enter the time on the 24 hours system.

3 Enter the end time, and select [OK].

[File Name]

You can set the file name to be created when forwarding. In addition, you can add information such as the date/time, job number, or FAX number.

1


[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name]

2


1 Enter the file name.

NOTE



Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

5-15


2 Select [Next].

3 To insert additional information into the file name, select [Job No.], [Date and Time], [Add No./Addr to Front] or

[Add No./Addr to Back].

File name sample

Example: doc00352720140826181723.pdf

doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf)

Settings for Forwarding from Embedded Web Server RX

(Forward Settings)

You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine.

For information on the network settings, refer to the followings:


Accessing Embedded Web Server RX

1

Display Embedded Web Server RX.

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. 192.168.48.21/.

The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine.

2

Select settings in Embedded Web Server RX.

Select a category from the navigation bar on the left of the screen. A separate setting may be required for some items.

If administrator privileges have been enabled on Embedded Web Server RX, remember to enter the correct user name and password when trying to access the relevant screens.

Embedded Web Server RX User Guide

5-16

Detailed Settings of FAX Functions > Sub Address Box

Sub Address Box

A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.

Using sub address reception function, you can store received originals in a personal Sub Address Box.

For the method for using a Sub Address Box, see the next section.

Registering a Sub Address Box (5-17)

Changing a Sub Address Box (5-18)

Delete the Sub Address Box (5-19)

For the method for manipulating a received fax stored in a Sub Address Box, see the next section.

Printing Originals from a Sub Address Box (5-19)

Check the box details (5-19)

Deleting Printed Originals from a Sub Address Box Automatically (5-20)

Delete the Original from Sub Address Box (5-20)

Printing a Sub Address Box List (5-20)

For the method for transmitting to a Sub Address Box, see the next section.


For the method for manipulating a received fax stored in a Sub Address Box, see the next section.

Sub Address Reception (5-23)

Registering a Sub Address Box

Up to 20 Sub Address Boxes can be registered.

NOTE

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

Sub Address Boxes can also be registered in the system menu.

1


[Sub Address Box] on the Home screen > [Menu]

2


1 Select [Add].

2 Enter the information and then select [OK].

The table below lists the items to be set.

5-17


Box No.

Owner

*1

Box Name

Item

Sub Address

Box Password

Permission

*1

Delete after Printed

Description

Enter the box number by selecting [+], [-] or number keys. The box number can be from 01 to

20. A Custom Box should have a unique number. If you enter 00, the smallest number available will be automatically assigned.

Set the owner of the box. Select the owner from the user list that appears.

Enter a box name consisting of up to 32 characters.


Configure Sub Address.

Sub Address Communication (5-21)

User access to the box can be restricted by specifying a password to protect the box. Entering a password is not mandatory. Enter the same password of up to 16 characters in both

[Password] and [Confirm Password].

Select whether to share the box.

Automatically delete a document from the box once printing is complete. To delete the document, select [On]. To retain the document, select [Off].

*1 Displayed when the user login administration is enabled.

3

Check the details you have entered and then select [Save].

A box is created.

Changing a Sub Address Box

NOTE

Sub Address Boxes can also be changed in the system menu.

1


[Sub Address Box] on the Home screen > [Menu] > [Edit]

2

To edit.

Select the account information to be changed and change the account information.



Box Name

Box No.

Enter a box name consisting of up to 32 characters.


Enter the box number by selecting [+], [-] or number keys. The box number can be from 01 to

20. A Custom Box should have a unique number. If you enter 00, the smallest number available will be automatically assigned.

Sub Address

Owner

*1

Permission

*1

Box Password

Delete after Printed

Enter the sub address.

Set the owner of the box. Select the owner from the user list that appears.

Select whether to share the box.

User access to the box can be restricted by specifying a password to protect the box. Entering a password is not mandatory. Enter the same password of up to 16 characters in both

[Password] and [Confirm Password].

Automatically delete a document from the box once printing is complete. To delete the document, select [On]. To retain the document, select [Off].

*1 Displayed when the user login administration is enabled.

5-18


3

Check the details you have entered and then select [Save] > [Yes].

Delete the Sub Address Box

NOTE

Sub Address Boxes can also be changed in the system menu.

1


[Sub Address Box] on the Home screen > [Menu] > [Delete]

2

To delete.

1 Select the box that you want to delete.

2 Select [Yes].

The box is deleted.

Printing Originals from a Sub Address Box

To print the originals that have been sent to a FAX Box, use the following operation.

1

Select [Sub Address Box] on the Home screen.

2

Selecting the Originals.

1 Select the box containing the document you want to print > [Open]

NOTE

When the password is set to a Sub Address Box, you need to enter the password in the following situations:

• If user login administration is disabled

• If user login administration is enabled but the FAX Box has been selected by another user when you login with user privileges

2 Select the document you want to print.

3 Select [Print].

3

Print.

1 Select whether the originals are to be deleted from the Sub Address Box after printing is completed. To delete the data, select [Delete after Print] > [On].

2 Select [Start].

The print starts.

Check the box details

You can use the procedure below to check the details of documents forwarded to a Sub Address Box.

1


2


1 Select the box containing the document you want to check.

5-19


2 Select the document whose details you want to check > [ ].

The details of the selected document are displayed.

Deleting Printed Originals from a Sub Address Box

Automatically

To automatically delete the originals printed form the Sub Address Box. Follow the steps below.

1


2


1 Select the box containing the document you want to print.

2 Select the document you want to print.

3 Select [Print].

3


Select whether the originals are to be deleted from the Sub Address Box after printing is completed. To delete the data, select [Delete after Print] > [On].

4

Print.

Select [Start].

The original is deleted after printing.

Delete the Original from Sub Address Box

Use the procedure below to delete an original that you have forwarded to a Sub Address Box.

1


2

To delete.

1 Select the box containing the document you want to delete.

2 Select the document you wish to delete and select [ ].

3 Select [Yes].

The registration is deleted.

Printing a Sub Address Box List

You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address

Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.

NOTE

The list can be printed when user login administration has been enabled and the machine is logged in with administrator privileges.

1


[System Menu/Counter] key > [Document Box]

5-20

Detailed Settings of FAX Functions > Sub Address Communication

2

Print.

[Sub Address Box] > [Print List] > [Yes]

The list is printed.

FAX Reception Box

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines.

NOTE

In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.

Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding.

Sub Address Password

Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to

20 digits. When the machine receives originals, a sub address password is not used.



Sub Address Reception (5-23)

5-21


Perform sub address transmission

NOTE

To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.

Encrypted transmission cannot be used in sub address transmission.

For the setting method when the machine receives originals, refer to the following:


1


2


3

Specifying destination.

Select [FAX No. Entry] and enter the fax number of the other party.

NOTE

When a sub address has been registered to the destination of the Address Book, you can use the destination.

When a sub address-registered destination in the Address Book is used for a One Touch Key, you can also use the One Touch Key.

4


1 Select [Sub Address].

2 Select [Sub Address] and enter the sub address using the numeric keys.

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

3 Select [Password]. Enter the sub address password using the numeric keys.

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password.

NOTE

When the machine receives originals, a sub address password is not used.

4 [OK] > [OK]

5

To transmit

Check the destination and press the [Start] key.

NOTE



5-22


Sub Address Reception

To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission.

When sub-address reception is performed, the functions below can be used.

Printing Originals from a Sub Address Box (5-19)

Check the box details (5-19)

Deleting Printed Originals from a Sub Address Box Automatically (5-20)

Delete the Original from Sub Address Box (5-20)

Printing a Sub Address Box List (5-20)

Sub Address Bulletin Board Reception (5-26)

IMPORTANT

To use sub-address reception functions, settings must be configured. To configure the settings, refer to the following:


Changing a Sub Address Box (5-18)

Delete the Sub Address Box (5-19)

5-23

Detailed Settings of FAX Functions > Polling Communication

Polling Communication

Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.

IMPORTANT

Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.

Polling Transmission

Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from the destination, the stored originals are sent automatically.

Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.

However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You can use polling transmission with the same originals as many times as you wish.

NOTE

You can store up to 10 documents for polling transmission when a sub-address is not used.

You can also add to or overwrite originals up until a polling request arrives from the destination.

Overwrite Setting (5-24)

Deleting Originals After Polling Transmission

Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off].

1


[System Menu/Counter] key > [Document Box] > [Polling Box]

2


[Delete Transmitted File] > [On] or [Off] > [OK]

Overwrite Setting

To allow overwriting, set this option to [Permit].

Use the procedure below to overwrite the existing document if the same name is added to the new file.

If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.

1


[System Menu/Counter] key > [Document Box] > [Polling Box]

2


[Overwrite Setting] > [Permit] or [Prohibit] > [OK]

5-24


Performing polling transmission

1

Select [Polling Box] on the Home screen.

2


3


Select [Store File].

4

Select the type of originals, scanning density, etc., as necessary.


Function Description

2-sided/Book Original Select the type and orientation of the binding based on the original.

Density

Scan Resolution

File Name Entry

Adjusts the density used for scanning originals.

Chooses the level of detail used for scanning originals.

Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date.

Original Size

Storing Size

Original Image

Skip Blank Page

Long Original

Function

Original Orientation

Continuous Scan

Description

Specify the original size to be scanned. Be sure to always select the original size when using custom size originals.

To ensure that the originals are stored in the correct orientation, this indicates the orientation of the original document top edge. To use the following functions, select the orientation of the originals.

• 2-sided/Book Original

Selects the storage size (the size of stored originals).

Select the image quality according to the original image type.

When there are blank pages in a scanned document, this function skips the blank pages and scans only pages that are not blank.

Scans a large number of originals in separate batches and then produce as one job.

Allows you to use the document processor to scan overlength originals

(documents that are long in the feed direction).

Sends a notice by an e-mail when a scanning is complete.


For each of the functions, refer to the following:

Detailed Settings of FAX Functions (5-1)


5

Start storing.

Press the [Start] key. The originals are scanned and stored in the Polling box.

Cancelling Polling Transmissions

To cancel a polling transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to the following:

Deleting Originals After Polling Transmission (5-24)

5-25


Polling Reception

This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number.

NOTE

For polling reception, you cannot select multiple destinations. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.

To use polling reception, you must first ensure that the sending machine is set up for polling transmission.

Using sub addresses at the same time allows the communication modes described below.

Sub Address Bulletin Board Reception

If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)

Sub Address:

㻟㻟㻟㻟

External FAX

IMPORTANT

The recipient’s machine must also be equipped with a sub address bulletin board function. Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.

Ask the recipient for the sub address and password that are registered in the recipient’s machine.

NOTE

For more information on sub addresses, refer to the following:


For information on how to receive files using sub address bulletin board communication, refer to the following:

Using Polling Reception with Sub Addresses (5-27)

Performing Polling Reception

NOTE

When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below.

1


2

Turn on polling reception.

[Advanced Setup] > [FAX Polling RX] > [On]

3

Select the destination.

For the procedure for selecting a destination, refer to the following:


5-26


4


The operations for reception begin.

NOTE



Using Polling Reception with Sub Addresses

For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.

IMPORTANT

Check the sub address set by the sender beforehand.

1


2

Turn on polling reception.

To turn on polling reception, refer to the following:

Performing Polling Reception (5-26)

3

Select the destination, and entering the sub address.



For the procedure for selecting a destination, refer to the following:


NOTE

You can select destinations using a combination of numeric keys input, One Touch Key selection and selection from the Address Book containing registered sub addresses.

4


The operations for reception begin.

NOTE



5-27


Printing from a Polling Box

Use this procedure to print an original stored in a Polling box.

1


2


Select the document you want to print.

[Menu] > [Print]

NOTE

To cancel a selection, select the checkbox again so that it is no longer ticked.

For information on working with lists in a Polling box, refer to the following:


3


The print starts.

Checking the box details

Use this procedure to check the details of an original stored in a Polling box.

1


2


1 Select the document you want to check.

2 Select [ ]. The details of the selected document are displayed.

Deleting Originals from a Polling Box

Use this procedure to delete an original stored in a Polling box.

NOTE

If [Delete Transmitted File] is set to [On], originals are automatically deleted following polling transmitted.

Deleting Originals After Polling Transmission (5-24)

1


2

To delete.

1 Select the original you wish to delete and select [ ].

2 Select [Yes].


5-28

Detailed Settings of FAX Functions > FAX Memory RX Box


You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need.

IMPORTANT

Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes received after that will be printed.

NOTE

To use the FAX Memory RX Box, set "FAX Memory RX" to [On].

For the procedure for setting, refer to the following.

[FAX Memory RX Box] (8-8)

How to print from the FAX Memory RX Box

Use the following procedure to print a fax received in the FAX Memory RX Box.

1

Select [FAX Memory RX Box] on the Home screen.

2

Select the received data.

The file is selected, a checkmark will be placed.

NOTE

• To unselect, select the checkbox to remove the checkmark.

• To show thumbnails of fax images, select [ ].

• To show a fax image list, select [ ].

• To show detailed information on the received faxes, select [Detail].

3

[ ] > Check the contents of a received fax.

The preview screen are shown below.

3

Document Box.

Reception Date/Time: 08/10/2017 10:10

2 1

10:10

100%

1/2

4

1 Zoom in

2 Zoom out

3 When you have zoomed in, you can use these keys to move the displayed area.

4 In multiple-page documents, you can use these buttons to change pages.

Detail Close Print

This File

4

Select [Print This File].

Printing starts.

NOTE

If you will not use preview, select the received fax you want to print > [Print].

5-29

Detailed Settings of FAX Functions > FAX Memory RX Box

How to delete a fax from the FAX Memory RX Box

Use the following procedure to delete an unneeded fax from the FAX Memory RX Box.

1

Select [FAX Memory RX Box] on the Home screen.

2

Select the received data.

The file is selected, a checkmark will be placed.

NOTE

• To unselect, select the checkbox to remove the checkmark.

• To show thumbnails of fax images, select [ ].

• To show a fax image list, select [ ].

• To show detailed information on the received faxes, select [Detail].

3

[ ] > Check the contents of a received fax.

The preview screen is displayed.

4

Delete fax.

1 Select [ ].

2 Select [Yes].

The fax will be deleted.

NOTE

If you will not use preview, select the received fax you want to delete > [Delete] > [Yes].

5-30

Detailed Settings of FAX Functions > Encryption

Encryption

This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party.

IMPORTANT

In order to use encryption communication, the fax of the other party needs to be an our-brand system with the same type of encryption functions.

In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving system, the encryption cannot be conducted. Therefore, the sending system and the receiving system need to have the same encryption key and 2-digit key No. registered in advance.

Sending system

Encrypt

Receiving system

Decrypt

Scan originals

Encryption

Description of settings at sending and receiving systems

Settings Sending system

Encryption Key No.

Encryption Key

Key No. of Address Book (or when the number is directly dialed)

Receiving system encryption box number

*1

Encryption Box No.

*1

Key No. in reception setting

(A) 2 digits

(C) 16 digits

(A) 2 digits

(D) 4 digits

―

―

*1 When the machine receives originals, the Encryption Box is not used.

Output originals

Receiving system

(B) 2 digits

(C) 16 digits

―

―

(D) 4 digits

(B) 2 digits

Reference Page

5-31

5-31

5-33

5-33

―

5-34

NOTE

Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems.

Registering an Encryption Key

An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.

For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/ or letters arbitrarily. The created encryption key is registered with a 2-digit key No. (01 to 20).

NOTE

Up to 20 encryption keys can be registered.

5-31


1


[System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration]

2


1 Select the [Icon] of an unregistered encryption key.

2 [Encryption Key] > Enter the 16-digit encryption key > [OK]

NOTE

Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.

3 To register other encryption keys, repeat Steps 2-1 to 2-2.

3

Finish registration.

Select [End].

Changing Registration Contents of Encryption Key

1



2

To edit.

1 Select the [ ] of the encryption key you want to change.

2 [Encryption Key] > Enter the 16-digit encryption key > [OK] > [Yes]

3 To change other encryption keys, repeat steps 2-1 to 2-2.

3

Finish changing.

Select [End].

Deleting Registration Contents of Encryption Key

1



2

To delete.

1 Select the encryption key you want to delete.

2 Select [ ].

3 Select [Yes].

This deletes the encryption key.

3

Finish deleting.

Select [End].

5-32


Using the Encrypted Transmission

When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. Or, when dialing directly using the numeric key, set the encrypted transmission and transmit.

NOTE

Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.

1

Register the encryption key ahead of time.

Register the encryption key that you decided upon with the recipient.

For the procedure for registering an encryption key, refer to the following:

Registering an Encryption Key (5-31)

2


3


4


Select [FAX No. Entry] and enter the fax number of the other party.

NOTE

When encrypted transmission has been set to a destination in the Address Book or One Touch Key, you can use the destination.

5

Turn on encrypted transmission.

1 [Detail Settings] > [Encrypted Transmission] > [Encryption] > [On] > [Encryption Key No.]

2 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient.



6

Select the encryption box.

If you need to select an encryption box, set the box.

1 [Encryption Box] > [On] > [Encryption Box No.]

2 Enter the box number (0000 to 9999) with the numeric keys.

3 Select [OK].

7

Finish the encrypted transmission settings.

[OK] > [OK] > [OK]

5-33


8

To transmit.

Press the [Start] key.


NOTE



Setting the Encrypted Reception

To conduct encryption communication operating the receiving system, follow the steps below.

1

Register the encryption key ahead of time.

Register the encryption key that you decided upon with the sender.



2


[System Menu/Counter] key > [FAX] > [Reception]

3

Setting the Encrypted Reception

1 [Encrypted Reception] > [On]

2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender.

3 Select [OK].

The machine receives the encrypted originals from the sender of the specified encryption key.

5-34

Sending Faxes from PC >

6 Sending Faxes from PC


Flow of Network FAX Sending ........................................................................................................................... 6-3

Flow of Network FAX Receiving ......................................................................................................................... 6-3

Network FAX Setup ............................................................................................................................................ 6-4

Installing the Network FAX Driver ............................................................................................................ 6-4

Uninstalling the FAX Driver ...................................................................................................................... 6-5

Configuring the Driver Default Settings ................................................................................................... 6-6

Open the Default Settings dialog box. ..................................................................................................... 6-7

Basic Transmission ........................................................................................................................................... 6-11

Changing Transmission Settings ..................................................................................................................... 6-14

Selecting Destination from the Address Book ....................................................................................... 6-14

Using Sub Address Communication ...................................................................................................... 6-15

Specify a cover page ............................................................................................................................. 6-16

Setting Options ...................................................................................................................................... 6-16

Changing the Sender Information .......................................................................................................... 6-17

Using Cover Pages .......................................................................................................................................... 6-18

About Cover Pages ................................................................................................................................ 6-18

Attaching and Transmitting a Cover Page ............................................................................................. 6-18

Cover Page Registration (Default Settings) ........................................................................................... 6-22

Checking the Network FAX Transmission Status ............................................................................................. 6-28

6-1

Sending Faxes from PC >

The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following.

• PC-prepared document can be sent and received by fax without being printed out.

• An Address Book (in the machine/PC) can be used to specify a desired destination.

• Addition of a cover page.

• Transmission and printing can be done simultaneously.

• E-mail reporting of the transmission result.

• Sub address transmission is available.

• Operation is as simple as printing.

6-2

Sending Faxes from PC > Flow of Network FAX Sending

Flow of Network FAX Sending

Network FAX sending is performed in the following sequence.

Prepare a document using a PC networked to this machine.

Forward the document data from the PC to this machine using the same operation as for printing.

The machine sends the document data to another fax machine.

The other fax machine receives the data.

Flow of Network FAX Receiving

Network FAX receiving is performed in the following sequence.

Another fax machine sends a fax to this machine.

The machine receives the fax.

The machine sends the fax data to a networked PC using the memory forwarding function.

The PC networked to this machine receives the data.

NOTE

The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail or forwarding to another fax machine.

6-3

Sending Faxes from PC > Network FAX Setup

Network FAX Setup

The following preparation is needed before using Network FAX.

Connection to a PC

Connect the machine and PC to the network using a network cable.


Machine Registration

Using the memory forwarding function, select the recipient PC or file format.

NOTE

You can forward the received fax to the PC or forward it as an e-mail attachment.


Installing the Network FAX Driver

The procedure for installing the FAX Driver is explained below. (The screens in Windows 8.1 are shown.)

1

Insert the Product Library disc.

NOTE

Installation on Windows must be done by a user logged on with administrator privileges.

If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

If the autorun screen is displayed, click [Run setup.exe].

If the user account management window appears, click [Yes] ([Allow]).

2


1 Click [View License Agreement] and read the License

Agreement.

2 Click [Accept].

1 2

3

Select FAX Driver.

1 Select [Custom Install].

2 Select the device to be installed.

6-4


3 Click [ ].

1

2

3

4 Make sure that the product to be installed is displayed.

5 Select [FAX Driver].

6 Click [ ].

7 Click [Install].

4

6

5

7

NOTE

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).

Click [Update].

If the Windows security window appears, click [Install this driver software anyway].

4

Finish the installation.

If a system restart message appears, restart the computer by following the screen prompts. This completes the

FAX driver installation procedure.

Uninstalling the FAX Driver

Perform the following procedure to delete the FAX Driver from your computer.

NOTE

Uninstallation on Windows must be done by a user logged on with administrator privileges.

1


Click [Start] button on the Windows and then select [All Programs], [(name of offer company)], and [Uninstall

Product Library] to display the Uninstall Wizard.

6-5


2

Uninstall the software.

Place a check in the check box of the driver to be deleted and click [Uninstall].

1

2

3

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

NOTE

The software can also be uninstalled using the Product Library.

In the Product Library screen, select to uninstall, and follow the on-screen instructions to uninstall the software.

Configuring the Driver Default Settings

Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.

1


1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

2 Right click the name of the machine to be used as the network fax and select [Printing preferences] from the resulting drop-down menu. The Printing Preferences screen will open.

6-6


2


The following settings can be specified.

Item

Original Size

Description

Select the size of the document being transmitted from the drop-down list.

Value: A3, A4, A5,Folio, B4, B5(JIS), Ledger(11x17), Letter, Legal, Statement

Orientation

Resolution

FAX TX Setting

Specify whether the orientation of the document is portrait or landscape.

Value : Portrait, Landscape

Select the resolution of the document to be transmitted from the drop-down list.

Value : 100 x 200dpi Normal, 200 x 200dpi Fine, 400 x 400dpi Ultra fine

Click [FAX TX Setting] to change the default settings for fax transmission. The Default

Settings dialog box will appear.

Open the Default Settings dialog box.

By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time.

1


1 Click the [Start] button on the taskbar, click [Control Panel], and then click [View devices and printers].

2 Right click the name of the machine to be used as the network fax and select [Printing preferences] from the resulting drop-down menu. Click the [FAX TX Setting] button in the [Printing Preferences] window.

6-7


2


(1) Sending Options Tab

Item

Delayed transmission

Transmit and Print

Display confirm dialog

(2) Cover Page Tab

Description

Check the checkbox in order to activate the time fields to the right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the and arrows.

IMPORTANT

If the time that is shown in the message display of this fax machine does not match the current time, communications that use the timer may not be accomplished as expected. If the displayed time is not current, be sure to adjust it to match the correct time.

NOTE

If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting.

Value: 00:00 - 23:59

Check the checkbox when you want to print out the documents at the fax machine same time as you send them by fax.

You can check the checkbox to display the destination confirmation screen and check the destinations before transmission.

6-8


Item

Attach a Cover Page.

Description

Check the checkbox when you want to add a cover page to your transmission.

NOTE

For information regarding the Cover Page registration method, refer to the following:

Cover Page Registration (Default Settings) (6-22)

(3) Authentication Tab

Item

User Login checkbox

Job Accounting

(4) Sender Information Tab

Description

If the fax machine is set to User Login, select either Use Specific Login User Name or

Prompt for Login User Name as desired.

Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password.

Prompt for Login User Name: A screen for entering the Login User Name and Password will be displayed when attempting a transmission. The Login User Name and Password must be entered each time a transmission is attempted.

If the fax machine is set to Job Accounting, select either Use Specific Account ID or

Prompt for Account ID as desired.

Use Specific Account ID: Enter the Account ID. Transmission will be performed using the entered Account ID.

Prompt for Account ID: A screen for entering the Account ID will be displayed when attempting a transmission. The Account ID must be entered each time a transmission is attempted.

6-9


Enter your own information into fields explained below to send a cover page with your faxes.


Company A maximum of 64 characters can be entered.

Department

Name

Telephone Number

FAX Number

E-Mail Address

A maximum of 64 characters can be entered.


A maximum of 20 characters can be entered. (Entry is allowed for the characters 0 to 9, #,

*, -, (, ), +, and spaces.)


*, -, (, ), +, and spaces.)


Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })

Alphanumerics (0 – 9, A – Z and a – z)

NOTE

Entering the e-mail address makes it possible to receive the transmission results report by e-mail. The fax machine must be set to transmit e-mail.


6-10

Sending Faxes from PC > Basic Transmission

Basic Transmission

This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example.

1

Create the document to be sent.

1 Use an application on your computer to create the document to be sent.

2 Set the original size and orientation.

3 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.

2

Select settings in the Print dialog box.

1

2 3

1 Select the product name of the machine (XXX NW-FAX) to be used in the printer name list.

2 Set the print range and other settings.

NOTE

Make sure that the number of copies is set to 1. The actual dialog box will vary depending on the application that you are using.

3 Click [Properties] to open the Properties window. The Properties window appears.

6-11


3

Select settings on the FAX Setting tab.

1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].

1

2


Configuring the Driver Default Settings (6-6)

2 You will return to the Print dialog box for the application. Click [Print]. The Transmit Settings dialog box will appear.

4

Select settings in the Transmit Settings dialog box.

You can specify settings such as a transmission time or a sub-address in the Transmit Settings dialog box.

For details on the settings, refer to the following:

Changing Transmission Settings (6-14)

5

Specify a cover page.

To include a cover page, select settings on the [Cover Page] tab.


Using Cover Pages (6-18)

6

Set the destination.

1 Use the keyboard to enter the destination fax number in the [Address Setting] tab.

2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation.

6-12


3 To use the Address Book, click [Select from Address Book] and select the destination.

7

Click [Send]. Transmission begins.

6-13

Sending Faxes from PC > Changing Transmission Settings

Changing Transmission Settings

Transmit Settings can be changed at the time of transmission.

Selecting Destination from the Address Book

There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's

Address Book and Windows Address Book.

NOTE

There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt).

When using the fax machine's Address Book, the party must be registered in the fax machine's Address Book.



1

Click the [Select from Address Book] button.

The Address Selection dialog box opens.

2

Select the desired Address Book.

To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu.

NOTE

To use the Windows Address Book, select [Windows Address Book].

For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the

[Add] button, and then select the [Address Book data file].

6-14


3


The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu.

Select the desired destination and click on the [Add>] button. The selected destination will be added to the

[Destination List] (right side).

NOTE

• The list can be sorted. Click on the list item by which you want to sort the list (No., Recipient, Fax Number). 　

 or  are displayed next to the sorted items. In addition, the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field.

• When a destination is selected, the destination details are displayed in the field at the bottom of the list. When a group is selected, the members of the group are displayed in the field at the bottom of the list.

To delete any of the destinations from the Destination List, select that destination and then click on the [Delete] button. To delete all of the destinations from the Destination List, click on the [Delete all] button.

4

Click on the [OK] button.

The [Transmit Settings] dialog box will be displayed once again.

Using Sub Address Communication

NOTE

In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.

1

Open the Option Settings dialog box.

Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.

1

2

6-15


2

Enter the sub-address and password as it is registered in the destination fax.

• Maximum number of characters that can be entered: 20 characters

• Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the first character)

3


The [Transmit Settings] dialog box will be displayed once again.

Specify a cover page

A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used.

To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.

For information regarding how to use Cover Pages, refer to the following:

Using Cover Pages (6-18)

Setting Options

The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the [Options] tab.

For the setting procedures, refer to the following:

(1) Sending Options Tab (6-8)

6-16


Changing the Sender Information

The settings that were selected in "(4) Sender Information Tab" can be changed by clicking the [Sender Information tab].

For the setting procedures, refer to the following:

(4) Sender Information Tab (6-9)

6-17

Sending Faxes from PC > Using Cover Pages

Using Cover Pages

About Cover Pages

The Cover Page is attached to the fax and sent as the first page.

About Cover Pages

The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.

Sample of English template 01

8

5

7

1

3

2

4

6

9

10

No.

7

8

5

6

9

10

3

4

1

2

Recipient Name

Destination Company Name

Destination Department Name

Destination Fax number

Sender Name

Sender Company Name

Sender Department Name

Sender Fax Number

Sender Telephone Number

Message

Item

Attaching and Transmitting a Cover Page

The procedure for attaching and transmitting a Cover Page is shown below.

6-18


1

Open the Transmit Settings dialog box.

Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box.

Configuring the Driver Default Settings (6-6)

When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address

Book”, select the destination, and go to Step 4.

Selecting Destination from the Address Book (6-14)

2

Enter the fax number.

In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button.

1

2

Item

FAX Number

Description


3

Enter the recipient information.

When finished, click the [OK] button.

Company

Department

Recipient





NOTE

When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed. To include a cover page, click on [Attach Cover Page] button.

4

Add the destination to the destination list.

1 Add this information to the [Destination List] by clicking on the [Add to Destination List] button.

6-19


2 To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button. Change the recipient information and click on the [OK] button.

Item

FAX Number

(Internet FAX Address)

Company

Department

Recipient

Description

The fax number or the internet fax address cannot be changed.




3 When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information.


Item

Company

Department

Name

Telephone Number

FAX Number

E-Mail Address

Description





*, -, +, and spaces.)


*, -, +, and spaces.)


Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })

Alphanumerics (0 – 9, A – Z and a – z)

5


Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.

6-20


6

Select the Cover Page to be attached.

Select a Cover Page template from the [Cover Page Templates] list.

NOTE

If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.

Cover Page Registration (Default Settings) (6-22)

Original Cover Page templates can be created.

Creating New Cover Page Templates (6-24)

7

Check the contents of the Cover Page.

1 Click on the [Preview] button. A preview of the currently selected template will be displayed.

To display a different template, use the drop-down menu at the top of the dialog box or click or . The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu.

IMPORTANT

Before transmitting the fax, be sure to use the Preview screen to check all of the displayed information including the recipient name and company name. If there is a large number of characters for information that is automatically entered, they might not completely fit in the field and the characters might not print correctly. If the characters are not displayed correctly, reduce the number of characters in the recipient information or sender information or edit the template being used.

2 Click on the [Close] button.

6-21


8

Edit the Message.

1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button.

Comment


A maximum of 1,000 characters can be entered.

9

To transmit

Click on the [Send] button to begin the transmission. Transmission begins.

Cover Page Registration (Default Settings)

If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.

Selecting a Cover Page Templates

Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.

1


Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.

Open the Default Settings dialog box. (6-7)

6-22


2


Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.

3

Select the Cover Page to be attached.

Select a Cover Page template from the [Cover Page Templates] list.

NOTE

Original Cover Page templates can be created.

Creating New Cover Page Templates (6-24)

4

Check the contents of the Cover Page.

1 Click on the [Preview] button. A preview of the currently selected template will be displayed.

To display a different template, use the drop-down menu at the top of the dialog box or click or . The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu.

2 Click on the [Close] button.

6-23


5

Edit the Message.

1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button. A maximum of 1,000 characters can be entered.

6


Changing the Sender Information

Please register the sender information to be included on the Cover Page.

NOTE

For information regarding the registration method, refer to the following:


Creating New Cover Page Templates

Perform the following procedure to create an original Cover Page template.

1


Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.

Open the Default Settings dialog box. (6-7)

6-24


2

Edit the Cover Page templates.

1 Place a check in the [Attach Cover Page] checkbox and click on the [New...] button. The [Edit Cover Page] screen will be displayed.

2 Enter the characters.

From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters.

6-25


3 Position the field box.

From the Menu bar's [Insert] menu, select the field box to be positioned.

IMPORTANT

If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off. When positioning the field box, make it large enough and adjust the font point size so that the inserted information will fit in the field box.

NOTE

When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields.

The following field boxes can be used. Use them as required.

Menu Item

Destination Company

Template Display

Recipient: Company

Inserted Information

Recipient information company name

Sender

Comment

Department Recipient: Department

Name Recipient: Name

Address

Company

Recipient: Address

Sender: Company

Department Sender: Department

Name Sender: Name

Sender: FAX Number FAX

Number

Telephone

Number

Sender: Telephone

Number

Comment

Recipient information department name

Recipient information recipient name

Recipient FAX number

Sender information company name

Sender information department name

Sender information sender name

Sender information FAX number

Sender information telephone number

Message entered in the Cover Page tab

4 Position the figures, textboxes, etc., to create a Cover Page.

NOTE

For information regarding the operation method, refer to Help.

6-26


5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the [Save] button.

6 Close the [Edit Cover Page] screen.

7 The new template will be registered at the top of the list and can now be selected.

6-27

Sending Faxes from PC > Checking the Network FAX Transmission Status

Checking the Network FAX Transmission Status

Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission.

Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

1

Double-click on that icon to access the Transmission Control window.

The Transmission Control dialog box that shows the current transmission status opens.

To terminate any transmission, select that transmission and then select [Cancel] from the Document menu.

Ending Transmission Control

Right click on the Transmission Control icon and select [Exit].

6-28

Job Control >

7 Job Control


Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2

Checking FAX Job History ................................................................................................................................. 7-3

Displaying Job Log Screen ...................................................................................................................... 7-3

Printing Administrative Reports (Result Report Setting) .................................................................................... 7-4

Printing Send Result Reports ................................................................................................................... 7-4

Attached image when a network fax is sent ............................................................................................. 7-4

Report for Job Canceled before Sending ................................................................................................ 7-5

Changing Recipient Format ..................................................................................................................... 7-5

Printing FAX RX Result Reports .............................................................................................................. 7-5

Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................... 7-6

Printing Activity Reports ........................................................................................................................... 7-6

Printing Activity Reports Automatically .................................................................................................... 7-6

Printing Status Page .......................................................................................................................................... 7-7

Reporting FAX Receipt Result by E-mail ........................................................................................................... 7-8

Displaying the Confirmation Screen of Destinations .......................................................................................... 7-9

7-1

Job Control > Various Tools for Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status

Check the fax transmission results and registration status using the following tools.

Tool Display

Location

Contents to Check Timing of Check

FAX job history check Touch Panel Any time

Send result report /

Receipt result report

Report printing

History of latest 16 send and receipt results stored

Latest send or receipt result

Activity report Report printing Latest 50 send or receipt results

Automatic printout after every sending or receiving operation (No

Print Output or Error Only is also optionally available.)

Any time, and automatic printout after every 50 sending/receiving

Status page Report printing Any time

Reporting of FAX receipt result by Email

PC

Registration status of

Local FAX Number, Local

FAX Name, fax line setting, etc.

Fax receipt Fax reception is reported by e-mail.

Reference

Page

7-3

7-4

7-6

7-7

7-8

7-2

Job Control > Checking FAX Job History

Checking FAX Job History

Display the history of the latest 16 each of send and receipt results on the display for checking.

NOTE

Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the account ID.

For details of the job history check, refer to the following:


Displaying Job Log Screen

1


1 [Status/Job Cancel] key > [FAX Job Log].

2 Select [Outgoing FAX Log] to check send result, [Incoming FAX Log] to check receipt result.

2

Check.

1 When selecting [ ] of the job you wish to check from the list, a details screen appears.

Status/Job Cancel.

FAX Job Log

0015 11

10:10

Completed

0014 0123456

0013

0012

Broadcast : 2

Broadcast : 2

Canceled

Canceled

Canceled

Close

1/3

2 Select [Close] to exit.

7-3

Job Control > Printing Administrative Reports (Result Report Setting)

Printing Administrative Reports (Result Report

Setting)

You can print various administrative reports to check the results of fax transmission or the status of the functional setup.

Printing Send Result Reports

Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

1


[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] > [Fax]

2


1 Select [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job].

NOTE

When [Specify Each Job] is selected, it is possible to set a send result report when transmitting.

Activity Report (Outgoing FAX Report and Incoming FAX Report) (7-6)

2 If you selected [On], [Error Only] or [Specify Each Job], specify whether the transmitted image is to be attached by selecting [Off] (do not print transmitted image), [Partial Image] (print part of the transmitted image at full size), or [Full Image] (print the entire transmitted image at reduced size).

With transmitted image Without transmitted image

Send Result Report Send Result Report

Completed Completed

Attached image when a network fax is sent

Select whether the image to be attached to an Activity Report will be [Body] or [Cover Page], when using network fax.

1

1 Display the screen.

[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] > [Attach Image of

Network FAX]

2

2 Configure the settings.

Select [Body] or [Cover Page].

7-4

Job Control > Printing Administrative Reports (Result Report Setting)

Report for Job Canceled before Sending

Print a send result report when the job is canceled before being sent.

NOTE

This is not displayed if [E-mail/Folder] and [Fax] are both set to [Off] in [Send Result Report].

1


[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] > [Canceled before

Sending]

2



Changing Recipient Format

Select the Recipient Format for the send result report.

The name and destination that appear on the Send Result Report are taken from the information stored in the address book.

If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No.) stored in the address book is shown. When both a name and an address are saved in the address book, the name is displayed.

If [Name and Destination] is selected, both the name (destination name) and destination (FAX No.) are shown.

When the destination was directly entered, only the destination (FAX No.) is shown.

1


[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] > [Recipient Format]

2


Select [Name or Destination] or [Name and Destination].

Printing FAX RX Result Reports

Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.

NOTE

Fax receipt can also be notified by e-mail instead of checking the receipt result report.

Reporting FAX Receipt Result by E-mail (7-8)

1


[System Menu/Counter] key > [Report] > [Result Report Setting] > [FAX RX Result Report] > [FAX]

2


Select [Off] (not to print), [On] (to print), [Error/Storing in Box].

FAX RX Result Report

Completed

7-5

Job Control > Activity Report (Outgoing FAX Report and Incoming FAX Report)

Activity Report (Outgoing FAX Report and

Incoming FAX Report)

Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

You can check the information of up to 50 received items. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.

Printing Activity Reports

The latest 50 sent or received fax data are printed as a report.

1


[Status/Job Cancel] key > [FAX Job Log]

2

Print.

1 Select [Outgoing FAX Report] to print the sent fax report, and select [Incoming FAX Report] to print the received fax report.

2 Select [Yes].

The report is printed.

FAX TX Report

FAX RX Report

NOTE

You can select a shown fax job and select [Detail] to view detailed information of the job.

Printing Activity Reports Automatically

An activity report is printed out automatically after every 50 faxes sent or received.

1


[System Menu/Counter] key > [Report] > [Admin Report Settings] > [Outgoing FAX Report] or [Incoming FAX

Report]

2


Select [Off] (not to print) or [On] (to print).

7-6

Job Control > Printing Status Page

Printing Status Page

A status page provides information on a number of user setups. FAX-related information includes the Local FAX

Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.

1


[System Menu/Counter] key > [Report] > [Report Print]

2

Print.

[Status Page] > [Yes]

A status page is printed.

Status Page

7-7

Job Control > Reporting FAX Receipt Result by E-mail

Reporting FAX Receipt Result by E-mail

Fax receipt can also be notified by e-mail instead of checking the receipt result report.

NOTE

This setting is displayed when the [FAX RX Result Report setting] is [On] or [Error/Storing in Box].

Printing FAX RX Result Reports (7-5)

E-mail notification is provided when an error occurs or a sub-address fax is received.

1


[System Menu/Counter] key > [Report] > [Result Report Setting] > [RX Result Report] > [RX Result Report Type]

2


Select from the address book

1 [E-mail] > [+] > [Address Book]

2 Select the destination from the Address Book and select [OK].

NOTE

For the procedure of selecting destinations from the Address Book, refer to following:


Only one e-mail address can be entered.

Enter the E-mail address

1 [E-mail] > [+] > [Address Entry]

2 Enter the address of the destination and select [OK].


Character Entry Method 11-2

7-8

Job Control > Displaying the Confirmation Screen of Destinations

Displaying the Confirmation Screen of

Destinations

If address verification before sending is set to [On], the address verification screen showing the address appears when the [Start] key is pressed.


Follow the steps below to confirm the destinations.

1

Check all destinations.

Select [ ] or [ ] to confirm every destination. Select [ ] to display the detailed information on the selected destination.

NOTE

Be sure to confirm every destination by displaying them on the touch panel. You cannot select [Check] unless you have confirmed every destination.

2

Change a destination.

Delete a destination

1 To delete the destination, select the destination you want to delete and select [ ].

2 Select [Yes].

The destination is deleted.

Add a destination

To add the destination, select [Cancel] and then return to the destination screen.

3

Select [Check].

When you have finished checking all destinations, select [Check].

4


Start sending.

7-9

Default Setting of FAX [System Menu] >

8 Default Setting of FAX

[System Menu]


System Menu Operation Method ....................................................................................................................... 8-2

Default fax settings ............................................................................................................................................ 8-2

System Menu Settings ....................................................................................................................................... 8-3

[Report] .................................................................................................................................................... 8-5

[Cassette/MP Tray Settings] .................................................................................................................... 8-6

[Common Settings] .................................................................................................................................. 8-6

[FAX] ........................................................................................................................................................ 8-8

Adjustment/Maintenance ....................................................................................................................... 8-12

Transmission Restriction .................................................................................................................................. 8-13

Register Permitted FAX No. ................................................................................................................... 8-14

Changing Permit FAX No. ...................................................................................................................... 8-14

Deleting Permit FAX No. ........................................................................................................................ 8-15

Register Reject FAX numbers. .............................................................................................................. 8-15

Changing Reject FAX No. ...................................................................................................................... 8-15

Deleting Reject FAX No. ........................................................................................................................ 8-16

Registering Permit FAX No. ................................................................................................................... 8-16

Changing Permit ID No. ......................................................................................................................... 8-16

Deleting Permit ID No. ........................................................................................................................... 8-17

Setting Send Restriction ........................................................................................................................ 8-17

Setting Reception Restriction ................................................................................................................ 8-17

Unknown Number Reception ................................................................................................................. 8-17

Unusable Time ................................................................................................................................................. 8-19

Account Management ...................................................................................................................................... 8-20

8-1

Default Setting of FAX [System Menu] > System Menu Operation Method

System Menu Operation Method

This section explains the fax settings in the system menu.

Default fax settings

The system menu is operated as follows:

1


Select the [System Menu/Counter] key.

2

Select a function.

1

System Menu/Counter.

System Menu

Quick Setup Wizard

Language

Report

Counter

10:10

1/5

2

Close

1 Displays the System Menu Settings.

2 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

3 Displays setting items.

Select the key of a function to display the setting screen.

4 Returns to the previous screen.

System Menu/Counter.

Date/Timer/Energy Saver

Date/Time

Date Format

3

Time Zone

Auto Panel Reset

10:10

10/10/2014 10:10

DD/MM/YYYY

+09:00 Osaka, Sapporo, Tokyo

1/4

On

< Back 4

8-2

Default Setting of FAX [System Menu] > System Menu Settings

3


1 Enter a setting by selecting it.

2 Returns to the previous screen without making any changes.

3 Accepts the settings and exits.

1

2 3

NOTE


Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below.

Login User Name

P-C2480i MFP: 2400

P-2540i MFP: 2500

Login Password

P-C2480i MFP: 2400

P-2540i MFP: 2500

If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings.

Refer to System Menu Settings on the following page and configure as needed.


Settings for the fax function in the system menu are shown below.

NOTE

For settings other than fax settings, refer to the following:


Media Type Description


Report

FAX Setup

Cassette/MP Tray Settings

Common Settings

Configures settings for the machine in a wizard format.

Configures fax settings in a wizard format.

Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.

Select paper size and media type for Cassette and multi purpose tray.

Configures overall machine operation.

—

Reference

Page

2-7

8-5

8-6

8-6

8-3


Document Box

FAX

Address Book/One Touch

Date/Timer/Energy Saver

Configures settings related to the Sub Address Box.

For details on Sub Address Box, refer to the following.

Sub Address Box 5-17

Configures settings related to the Polling Box.

For details on Polling Box, refer to the following.

Polling Communication 5-24

Configure settings for the fax memory reception box.

For details on the fax memory reception box, refer to the following.

FAX Memory RX Box 5-29

Settings related to the fax function can be configured.

Configures Address Book and One Touch Key settings.

For details on Address Book, refer to the following.

Adding a Destination (Address Book) 2-10

For details on One Touch Key, refer to the following.

Adding a Destination on One Touch Key 2-14

Set the date and time. For details, refer to the following.

Setting Date and Time 2-9

This feature sets a time period during which the machine will not print received faxes. For details, refer to the following.

Unusable Time 8-19

—

—

8-8

8-8

—

—

8-4


[Report]

Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.

[Report Print]

Item

Status page

Sub Address Box List

FAX List (Index)

FAX List (No.)



Description

A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.

Printing Status Page 7-7

Printing a Sub Address Box List

Printing a Sub Address Box List 5-20

You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations.

Printing Address List 2-14

You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations.

Printing Address List 2-14

The latest 50 sent fax data are printed as a report.

The latest 50 received fax data are printed as a report.

[Admin Report Settings]

Item



Description

An activity report is printed out automatically after every 50 faxes sent.

Value: Off, On

Activity Report (Outgoing FAX Report and Incoming FAX Report) 7-6

An activity report is printed out automatically after every 50 faxes received.

Value: Off, On

Activity Report (Outgoing FAX Report and Incoming FAX Report) 7-6

[Result Report Setting]

Item

Send Result Report

FAX RX Result Report


Setting

Description

Automatically print a report of transmission result when a transmission is complete.

Printing Send Result Reports 7-4

When a fax is received, you can be notified by receipt result report.

Printing FAX RX Result Reports 7-5

Attaches sent images to job finish notices.

Value: Do Not Attach Image, Attach Image

8-5


[Cassette/MP Tray Settings]

Select paper size and media type for Cassette.

[Cassette 1 (to 3)]

Item

Paper Size

Media Type

Description

Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 3).

IMPORTANT

Specify the settings as follow for the cassette that you want to use for fax reception.

Inch models: [ Auto ] > [ Inch ]

Metric models: [ Auto ] > [ Metric ]

Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2 to 3).

Value

Plain, Rough, Vellum, Recycled, Preprinted

*1

, Bond, Color, Prepunched*1, Letterhead*1, Thick,

High Quality or Custom 1-8

*1 Cannot be used to print received faxes.

[MP Tray]

Fax reception is not possible using the multi purpose tray.

[Common Settings]

Configures overall machine operation.

[Sound]

Item

Buzzer

Job Finish

Buzzer


FAX Monitor Volume

Description

Set options for buzzer sound during the machine operations.

Emit a sound when a job is normally completed.

Value: Off, On, FAX Reception Only

Adjust the volume of the speaker.

Speaker Volume: Volume of the built-in speaker when the line is connected by selecting On

Hook key.

Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)

Adjust the volume of the monitor.

Monitor Volume: Volume of the built-in speaker when the line is connected without selecting On

Hook key such as in memory transmission.

Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)

8-6


[Function Defaults]

Item


Description

Select the default scanning resolution.

Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine,

200×200dpi Fine, 200×100dpi Normal

Continuous Scan (FAX) Set the continuous scan defaults.

Value: Off, On

[Paper Output]

NOTE

Display only when an optional Sheet Finisher is installed.

Item

Paper Output

Description

Select paper output for the received FAX.

Available settings with optional job separator

• Inner Tray: Outputs to the Inner Tray of the machine

• Job Separator Tray: Delivery to the Job Separator.

with Finisher

• Job Separator Tray: Delivery to the Job Separator.

• Finisher Tray: Delivery to the Finisher Tray of the optional Sheet Finisher.

[Display Status/Log]

Item

Display FAX Log Set the display method of the Status/Log.

Value: Show All, Hide All

Description

Function Key Assignment

Item

FAX Key

Description

Select whether to enable the [FAX] Key on the operation panel.

Value: Disable, Enable

[Show Power Off Massage]

Item

Show Power Off

Message

Description

Set the mode whether display a confirmation message n power supply off.

Value: Off, On

8-7


[Document Box]

Configures settings for the FAX Memory RX Box.

[FAX Memory RX Box]

[System Menu/Counter] key > [Document Box] > [FAX Memory RX Box]


FAX Memory RX Configure whether to save the received faxes one into the FAX Memory RX Box.

Value: Off, On

[FAX]

Settings related to the fax function can be configured.

[TX/RX Common]


Encryption Key

Registration

This is used to register an encryption key for encrypted communication.

Encryption 5-31

FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.

Remote

Diagnostics ID

NOTE

To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service

Representative or Authorized Service Center.

Value: On, Off

If you have turned on Remote Diagnostics, enter the predetermined ID.

Available settings: 0000 - 9999

[Transmission]

Item

Local FAX Name

Local FAX ID

Local FAX Number

Description

Register the local FAX name printed in the transmit terminal identification (TTI) area.

This item is included in the Quick Setup Wizard.

Quick Setup Wizard 2-7

Register the local FAX ID.



NOTE

The Local FAX ID is used for transmission limit purposes.

Transmission Restriction 8-13

Register the local FAX number printed in the transmit terminal identification (TTI) area.

If you have already registered a number, the current registered number isdisplayed.



8-8


TTI

Item

Account as Local FAX

Name

Dialing Mode (Inch version only)

Retry Times

ECM TX

TX Start Speed

Description

The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax. The information includes the date and time of transmission, number of pages sent, name and fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

Value : Off, Outside, Inside

NOTE

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local FAX Name, whichever was selected, be printed.



Select whether or not to use account name as local FAX name.

Value : Off, On

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

Value : Tone(DTMF), Pulse(10PPS), Pulse(20PPS)



The number of retry times can be changed.



Set whether ECM TX is performed.


Value : On, Off

When there is a large amount of noise on the line, communication may take slightly longer than when [ Off ] is selected.

Set the TX Start Speed.

When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed.

NOTE

Normally this should be used with the default setting.

Value: 9600bps, 14400bps, 33600bps

8-9


[Reception]

Item

Media Type

Reduced RX Size

Reception Date/Time

Duplex Printing

2 in 1 Print

Batch Print

Rings(Normal)

Rings (TAD)

Rings(FAX/TEL)

Description


Value : All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,

Envelope, Thick, Coated, High Quality, Custom 1-8

NOTE

[Media Type] 5-8


Value : Off, On

NOTE

[Reduce RX Size] 5-9

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

Value : Off, On

NOTE

[Reception Date/Time] 5-9


Value : Off, On

NOTE

[Duplex Printing] 5-10

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

Value : Off, On

NOTE

[2 in 1 Print] 5-10


Value : Off, On

NOTE

[Batch Print] 5-10

If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed.

This setting does not appear in some regions.

If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.


If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.


8-10


Item

RX Setting

Remote SW Dial

Encrypted Reception

ECM RX

RX Start Speed

Description


Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)

If Auto (DRD) is selected, select the DRD Pattern.

Value : Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long), Pattern

4 (Short-Long-Short)

DRD reception mode is available for some countries.

NOTE

FAX Reception 4-1

Manual Reception 4-4

DRD reception mode is available for some countries. 9-5

To start fax reception by operation from the connected telephone set, use the following operation.

Value :00 - 99

NOTE

Remote Switch Function 9-8

Turns on reception by encrypted communication.

Value : Off, On

If turned on, select the encryption key.

NOTE

Encryption 5-31

Set whether ECM RX is performed.


Value : On, Off

When there is a large amount of noise on the line, communication may take slightly longer than when [ Off ] is selected.

Change the RX Start Speed.

When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed.

Value : 9600bps, 14400bps, 33600bps

Normally this should be used with the default setting.

[TX/RX Restriction]

This function allows you to send or receive originals only when communication requirements are met.

Transmission Restriction (8-13)

[Forward Settings]



8-11


[New Destination Entry (FAX)]

Item

New Destination Entry

(FAX)

Description

Select whether to permit direct entry of destination. When this option is set to [Prohibit], you cannot enter the destination directly.

Value: Permit, Prohibit


Adjust printing quality and conduct machine maintenance.

Service Setting


FAX Call Settings(Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

Exchange Selection

Dial No. to PSTN

If the machine is connected to a PBX, set [PBX].

Value : PBX, PSTN

Set a number to access an outside line. For the number, contact the PBX administrator.

Value : 0-9, 00-99

8-12

Default Setting of FAX [System Menu] > Transmission Restriction

Transmission Restriction

This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate.

Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this particular function, and you can operate the machine normally. When sending or receiving has actually started, the machine correctly conducts transmission that meets communication requirements, but when the transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception

Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX

Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not registered is allowed or rejected in “Unknown Number Reception”.)

Unknown Number Reception (8-17)

NOTE

Before using transmission restriction, be sure to read the following prerequisites, communication establishing requirements, and reception rejection requirements thoroughly, and consult with the other parties with which you communicate.

Send Restriction

Prerequisites

• Register Permitted FAX numbers or

Permitted ID numbers.

* 1

Register Permitted FAX No. 8-14

Registering Permit FAX No. 8-16

• Send restriction settings are specified in

[Permit List + Address Book] in Send

Restrictions.

Setting Send Restriction 8-17

• Register the Local FAX Numbers or Local

FAX IDs of other parties.

Reception Restrictions • Register Permitted FAX numbers or

Permitted ID numbers.

* 2

Register Permitted FAX No. 8-14

Registering Permit FAX No. 8-16

• Reception restriction settings are specified in [Permit List + Address Book] in

Reception Restrictions.

Setting Reception Restriction 8-17

• Register the Local FAX Numbers or Local

FAX IDs of other parties.

Communication Establishing

Requirements

• The recipient’s Local FAX Number matches a Permitted FAX No. registered on the machine.

• The recipient’s Local FAX ID matches a

Permitted ID registered on the machine.

• When the number was dialed using the

Address Book or One Touch Key, the last

4 digits of the dialed number match the last 4 digits of the recipient’s Local FAX

Number. (Excludes manual transmissions.)

• The recipient’s Local FAX Number matches a Permitted FAX No. registered on the machine.

• The recipient’s Local FAX ID matches a

Permitted ID registered on the machine.

• A fax number that matches the last 4 digits of the sender’s Local FAX Number is registered in the Address Book on this machine.

*1 If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected.

*2 If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.

8-13


Reception Rejection

Prerequisites

• Register Reject FAX numbers.

* 1

Register Reject FAX numbers. 8-15

• Reception restriction settings are specified in [Reject List] in Reception Restrictions.

Setting Reception Restriction 8-17

Reception Rejection Requirements

• The sender’s Local FAX Number is not registered.

• The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.

*1 If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.

Register Permitted FAX No.

NOTE

Up to 25 Permit FAX numbers can be registered.

1


[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List]

2

Add a permit fax number.

1 Select [ ].

2 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered.

NOTE

Select [Pause] to insert a pause (-) between numbers.

Select [Space] to enter a space.

Use [<] or [>] to move the cursor.

Selecting [Backspace] deletes the character to the left of the cursor.

3 Select [OK].

3

To register another permit fax number, repeat Steps 2-1 to 2-3.

Changing Permit FAX No.

1



2

To edit.

1 Select [ ] for Permit FAX No. you want to change, and enter the new number.

NOTE

For the procedure for entering a number, refer to the following:

Register Permitted FAX No. (8-14)

2 [OK] > [Yes]

The registration is changed.

8-14


Deleting Permit FAX No.

1



2

To delete.

1 Select Permit FAX No. you want to delete, and select [ ].

2 Select [Yes].


Register Reject FAX numbers.

NOTE

Up to 25 Reject FAX numbers can be registered.

1


[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List]

2

Add a Reject FAX No.

1 Select [ ].

2 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered.

NOTE

Select [Pause] to insert a pause (-) between numbers.

Select [Space] to enter a space.

Use [<] or [>] to move the cursor.

Selecting [Backspace] deletes the character to the left of the cursor.

3 Select [OK].

3

To register another Reject FAX No., repeat Steps 2-1 to 2-3.

Changing Reject FAX No.

1



2

To edit.

1 Select [ ] for Permit FAX No. you want to change, and enter the new number.

2 Enter the new number.

NOTE


Register Reject FAX numbers. (8-15)

8-15


3 [OK] > [Yes]


Deleting Reject FAX No.

1



2

To delete.

1 Select Reject FAX No. you want to delete, and select [ ].

2 Select [Yes].


Registering Permit FAX No.

NOTE

Up to 10 Permit ID numbers can be registered.

1


[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List]

2

Add a Permit ID No.

1 Select [ ].

2 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999).

3 Select [OK].

3

To register another Permit ID No., repeat Steps 2-1 to 2-3.

Changing Permit ID No.

1



2

Edit the fax number.

1 Select [ ] for Permit ID No. you want to change.

2 Enter the new number.

NOTE


Registering Permit FAX No. (8-16)

3 [OK] > [Yes]


8-16


Deleting Permit ID No.

1



2

Delete the fax number.

1 Select Permit ID No. you want to delete, and select [ ].

2 Select [Yes].


Setting Send Restriction

Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book.

1


[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [TX Restriction]

2


To not use the sending restriction, select [Off].

To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit

ID No. as well as the ones registered in the Address Book, select [Permit List + Address Book].

Setting Reception Restriction

Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not registered is allowed or rejected in “Unknown Number Reception”.)

Unknown Number Reception (8-17)

1


[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [RX Restriction]

2


To not use the reception restriction

[Off]

To restrict the other parties from which you receive originals only to the ones registered in Permit FAX

No. and Permit ID No. as well as the ones registered in the Address Book

[Permit List + Address Book].

To block incoming faxes from senders registered in Reject FAX No.

[Reject List].

Unknown Number Reception

Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below.

8-17


1


[System Menu] key > [FAX] > [TX/RX Restriction] > [Unknown Number Reception]

2


To receive faxes from the unknown number

[Allowed]

To reject faxes from the unknown number

[Reject]

8-18

Default Setting of FAX [System Menu] > Unusable Time

Unusable Time

This feature sets a time period during which the machine will not print received faxes.

IMPORTANT

When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.

Faxes and print jobs received during the unusable time period are printed after the unusable time period ends, or when the unusable time period is temporarily canceled.

NOTE


Guide for Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

Login User Name

P-C2480i MFP: 2400

P-2540i MFP: 2500

Login Password

P-C2480i MFP: 2400

P-2540i MFP: 2500

1


[System Menu/Counter] key > [Date/Timer/Energy Saver] > [Unusable Time]

2


Set the unusable time

1 [On] > [Unusable Time]

2 Enter the start time.

3 Select [Next].

4 Enter the end time.

NOTE

If the same time is set as the start time and end time, you cannot use all day.

5 [OK] > [OK]

Set the cancel code

Specify the code to temporarily cancel the unusable setting during unusable time.

1 Select [Unlock code].

2 Enter Unlock Code (0000 to 9999).

3 [OK] > [OK]

NOTE

To use the machine temporarily during unusable time, enter the Unlock Code and select [Login].

8-19

Default Setting of FAX [System Menu] > Account Management

Account Management

Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the following:


It will be necessary to log in if user management or department management are enabled.

For the method for logging in, refer to the following:

Login/Logout (3-11)

Description of User Accounting

Item

Registration of User

Enable/Disable User accounting

Description

Register user access privileges, User ID and Password.

Enable User accounting.

NOTE


User Accounting

Item

Registration of Account Up to 8 digits can be entered.

Enable job accounting.

Enable/Disable job accounting

FAX send restriction

Counting of the number of used sheets

Print of Accounting

Report

Description

Restricts the number of fax sheets that can be sent. You can prohibit the use of this sending function or cancel the sending restriction.

You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account.

You can print the printed and sent page numbers that have been counted by all the accounts.

NOTE


8-20

Default Setting of FAX [System Menu] > Account Management

Communication modes subject to job accounting

• Normal transmission

• Delayed transmission

• Broadcast Transmission

• Sub address transmission

• Encrypted Transmission

• Manual send when dialed from this machine to the receiving system

• Polling Reception

• Sending Network FAX

Restriction of use function

When you have enabled job accounting, you need to enter an Account ID when performing the following operations.

• Normal transmission

• Delayed transmission

• Broadcast Transmission

• Sub address transmission

• Printing Originals from a Sub Address Box

• Encrypted Transmission

• Manual send when dialed from this machine to the receiving system

• Polling Reception

• Sending Network FAX

IMPORTANT

You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control Report Output’ functions without entering an Account ID or Administrator No.

When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local

FAX Name, whichever was selected, be printed.

Account as Local FAX Name (8-9)

8-21

Optional Equipment >

9 Optional Equipment

This chapter introduces the optional equipment available for the FAX kit.

Using a Connected Telephone ........................................................................................................................... 9-2

FAX/TEL Auto Switch Reception ............................................................................................................. 9-2

FAX/Answering Machine Auto Switch Reception .................................................................................... 9-4

DRD reception mode is available for some countries. ............................................................................. 9-5

Manual Send ............................................................................................................................................ 9-6

Manual Reception .................................................................................................................................... 9-7

Remote Switch Function .......................................................................................................................... 9-8

9-1

Optional Equipment > Using a Connected Telephone

Using a Connected Telephone

It is possible to connect a telephone (a commercially available item) to this machine and use various functions.

FAX/TEL Auto Switch Reception

This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.

IMPORTANT

In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set

(commercially available product) to the machine.

After the telephone has made a ringing tone for the preset number of times, the other party is required to pay phone line charges even if the receiving system does not respond.

Flow of reception

FAX

When the other party has sent originals with automatic send

FAX

When the other party has sent originals with manual send

Telephone

When the other party is calling from a telephone

Receives incoming call without making ringing tone. (The other party is required to pay the phone line charge from this point.)

Makes ringing tone twice. (Only the other party can hear the ringing tone.)

Receive originals from the other party automatically (FAX Automatic

Reception)

Makes ringing tone. (Both the other party and the receiving machine can hear the ringing tone.)

(If you do not lift the handset within 30 seconds, the machine switches to fax reception.)

When you lift the handset of the connected telephone set, you can talk to the other party.

After the end of the conversation, you can receive faxes by using the Remote

Switch Function.

NOTE

At the end of the conversation, you can also receive faxes by using the Remote Switch Function.

Remote Switch Function (9-8)

Preparation:

Select [Auto (FAX/TEL)].

[FAX] (8-8)

9-2


1

The telephone rings.

The connected telephone set makes a ringing tone. If the number of rings (for fax/phone switchover) is set to "0", the machine will not ring.

NOTE


Rings(FAX/TEL) (8-10)

2

Answer the call.

When the other party is calling from a telephone

1 Lift the handset of the telephone within 30 seconds. If you do not lift the handset within 30 seconds, the machine switches to fax reception.

NOTE

The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds.

2 Talk to the other party.

NOTE

At the end of the conversation, you can also receive faxes by using the Remote Switch Function.

Remote Switch Function (9-8)

When the call is from a fax

The machine starts receiving fax originals.

9-3


FAX/Answering Machine Auto Switch Reception

This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.

IMPORTANT

When using FAX/Answering Machine Auto Switch Reception function, if a silence continues for at least

30 seconds before one minute passes after the machine has received a call from the other party, the machine’s silence detection function comes into operation and the machine switches to fax reception.

NOTE

In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering machine-equipped telephone set (commercially available product) to the machine.

For details, such as responding to messages, refer to the Operation Guide of each answering machine.

Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine.

Rings (TAD) (8-10)


FAX

When the other party has sent originals with automatic send

FAX

When the other party has sent originals with manual send

Telephone

When the other party is calling from a telephone

Receive fax originals from the other party automatically (FAX

Automatic Reception).

The answering machine plays the message informing the other party that the user is absent.

The answering machine records a message from the other party.

When the other party starts sending originals, the machine receives the originals being sent.

Preparation:

Select [Auto (TAD)].

[FAX] (8-8)

1


The connected telephone set makes ringing tone the set number of times.

9-4


NOTE

If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.


2

The answering machine responds.

When the call is from a telephone, but the user is absent

The answering machine plays a response message, and starts recording the other party’s

NOTE

When silence continues for at least 30 seconds during recording, the machine switches to fax reception.


The machine starts receiving fax originals.

DRD reception mode is available for some countries.

This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.

NOTE

Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine. DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the

Distinctive Ring Pattern service available.


FAX

If the other party has dialed your fax number...

Telephone

If the other party has dialed your telephone number...

Telephone company

The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically.

(The fax will handle the call using the

Automatic FAX Reception mode.)

Preparation:

Select [Auto (DRD)].

[FAX] (8-8)

The fax machine will ring using the predetermined ring pattern for a telephone call. Conversation is possible with the other party if you answer the telephone that is connected to this fax machine.

9-5


1


When a call comes in, the telephone will ring.

NOTE

If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.


2

Answer the call.

The machine will then ring using the predetermined ring pattern.

When the call is from a telephone

Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.


Once the ringing tone stops, fax reception will start automatically.

Manual Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.

1


2

Dial the destination.

Lift the handset, and dial the number of the receiving system.

3

Check if the telephone line has connected to the fax of the sending system.

If the destination is a fax machine, you will hear a long high beep sound. If a person answers, you can talk to that person.

4

[FAX] on the Home screen > [On Hook]

5



6

Replace the handset.

When reception starts (when the [Processing] indicator on the operation panel starts blinking), return the handset to its original position.

9-6


Manual Reception

Reception is possible after confirming that the telephone line has connected to the sending party.

NOTE

To use Manual Reception, you need to change the receiving mode to [Manual Reception].

[Reception] (8-10)

1


When there is an incoming call, the telephone connected to the machine makes a ringing tone.

2

Lift the handset.

Lift the optional handset or telephone.

3

Check if the telephone line has connected to the fax of the sending system.

If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you can talk to that person.

4

[FAX] on the Home screen > [On Hook] > [Manual RX]

Reception will start.

NOTE

When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function.

Remote SW Dial (8-11)

5

Replace the handset.

When reception starts (when the [Processing] indicator on the operation panel starts blinking), return the handset to its original position.

9-7


Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

NOTE

In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

The remote switch dial (2 digits) is set to 55 at the factory.

The remote switch dial number can be changed.

Remote SW Dial (8-11)

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

1

The connected telephone set makes a ringing tone.

Lift the handset of the telephone.

NOTE


[FAX] (8-8)

2

Press the remote switch dial number (2 digits).

When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. The telephone line switches to the machine, and reception starts.

9-8

Troubleshooting >

10 Troubleshooting


Indicators During Sending/Receiving Operation .............................................................................................. 10-2

Responding to an Attention Indicator Flashes ................................................................................................. 10-2

Responding to Messages ................................................................................................................................ 10-3

Error Code List ................................................................................................................................................. 10-5

General Troubles ............................................................................................................................................. 10-8

Frequently Asked Questions ............................................................................................................................ 10-9

10-1

Troubleshooting > Indicators During Sending/Receiving Operation

Indicators During Sending/Receiving Operation

The [Processing] and [Memory] indicators show the fax transmission status.

• The [Processing] indicator blinks during fax transmission and reception.

• The [Memory] indicator blinks when source data is being stored in memory for memory transmission.

• The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.

Responding to an Attention Indicator Flashes

If the [Attention] indicator flashes, select the [Status/Job Cancel] key to check an error message. If the message is not indicated on the touch panel when the [Status/Job Cancel] key is pressed or the attention indicator flashes for 1.5 seconds, check the following.

Symptom Checkpoints Corrective Action Reference

Page

Cannot send fax.

Connect the modular cord correctly.

— Is the modular cord connected correctly?

Is Permitted FAX No. or

Permitted ID No. registered correctly?

Has a communication error occurred?

Check Permitted FAX No. and Permitted ID No.

8-13

Check error codes in the TX/RX Result Report and Activity Report. If the error code starts with

"U" or "E", perform the corresponding procedure.

Send again.

10-5

— Is the destination FAX line busy?

Does the destination FAX machine respond?

Is there an error other than above?

Send again.

Contact your Service Representative.

—

—

10-2

Troubleshooting > Responding to Messages

Responding to Messages

When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem.

NOTE

When a transmission error occurs, a sent/receipt result report is produced.

Check the error code shown in the report and refer to the following:

Error Code List (10-5)

To print the sent/receipt result report, refer to the following:

Printing Send Result Reports (7-4)

Printing FAX RX Result Reports (7-5)

You may also check error codes using the activity report.

Activity Report (Outgoing FAX Report and Incoming FAX Report) (7-6)

Message

Add paper in cassette #.

Add the following paper in cassette #.

Box limit exceeded.

Cannot process this job.

FAX box limit exceeded.

Job Accounting restriction exceeded.

Machine failure.

Checkpoint

Is the indicated cassette out of paper?

Does the selected paper size match the paper size loaded in the specified paper source?

Is the indicated cassette out of paper?

Corrective Action

Load paper.

Select [Continue] to continue printing.

Select [Cancel] to cancel the job.

Reference

―

―

Page

Is [End] displayed on the screen?

―

―

Is the acceptable printing count restricted by Job Accounting exceeded?

―

Load paper.

Select [Paper Selection] to select the other paper source. Select [Continue] to print on the paper in the currently selected paper source.

The specified box is full, and no further storage is available; Job is canceled.

Select [End]. Try to perform the job again after printing or deleting data from the box.

―

―

This job is canceled because it is restricted by User Authorization or Job

Accounting. Select [End].

Cannot print or forward the received FAX data. Select [OK]. Delete documents from the FAX box to make room for FAX reception.

The printing count exceeded the acceptable count restricted by Job

Accounting. Cannot print any more. This job is canceled. Select [End].

Internal error has occurred. Make a note of the error code displayed on the screen, and contact your Service Representative.

―

―

Refer to the machine’s

Operation

Guide.

―

10-3

Troubleshooting > Responding to Messages

Checkpoint Message

Scheduled sending jobs exceeded.

―

The phone receiver is off the hook.

―

Corrective Action

The number of jobs has exceeded the limit set for delayed transmission. Select

[End]. The job is canceled.

Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.

Put down the receiver.

―

Reference

Page

5-7

10-4

Troubleshooting > Error Code List

Error Code List

When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity

Report.

NOTE

“U” or “E” will appear in the error code depending on the communication speed setting.

Busy

Error Code

CANCELED

E00300

U00300

E00430 - E00462

U00430 - U00462

E00601 - E00690

U00601 - U00690

E00700

U00700

E00800 - E00811

U00800 - U00811

Possible Cause/Action

Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again.

Transmission was canceled due to an action to cancel transmission.

Reception was canceled due to an action to cancel reception.

Paper depletion occurred at the recipient machine. Check the recipient.

Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established.

Communication was stopped due to the machine failure. Send or receive again.

E00900 - E00910

U00900 - U00910

E01000 - E01097

U01000 - U01097

E01100 - E01196

U01100 - U01196

U01400

Communication was stopped due to failure on the part of the sender or recipient machine.

Check the recipient.

Page(s) not sent correctly. Send again.

If you still have trouble, reduce TX Start Speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of TX Start Speed in

System Menu.

Page(s) not received correctly. Ask the sender to resend.

NOTE

If the communication error occurs frequently, change the default setting of RX Start Speed in

System Menu.

Communication error occurred during transmission. Send again.


NOTE


System Menu.

Communication error occurred during reception. Ask the sender to resend.

NOTE


System Menu.

Failed to establish communication with the sender or recipient machine because dialing registered for a tone line system was used in a pulse line system.

10-5


Error Code

E01500

E01600

E01700 - E01720

E01721

E01800 -E01820

E01821

E03000

U03000

E03200

U03200

E03300

U03300

E03400

U03400

E03500

U03500

E03600

U03600

E03700

U03700


Communication error occurred during high-speed transmission. Send again.


NOTE


System Menu.

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.

NOTE


System Menu.

Communication error occurred during high-speed transmission. Send again.


NOTE


System Menu.

Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.

Communication error occurred during reception of high-speed transmission. Designated transmission speed may not be available for this machine.

Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.

During polling reception, a fax could not be received because no originals were set in the other party’s fax machine. Check the recipient.

Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box contained no data. Check the recipient.

An error occurred due to either 1 or 2 below. Check the recipient.

1 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during polling reception. Communication was interrupted because the password was incorrect.

2 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during sub address bulletin board reception.

Communication was interrupted because the password was incorrect.

Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine. Check the recipient.

Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box was not registered on the other party’s machine. Check the recipient.

The other party’s machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check the recipient.

When a sub address bulletin board reception is attempted, the other party's machine does not have the sub address bulletin board communication function. Also, there were no originals in any of the originals transfer boxes (sub address boxes).

10-6


Error Code

E04000

U04000

E04500

U04500

E05100

U05100

E05200

U05200

E05300

U05300

E14000

U14000

E04100

U04100

E04200

U04200

E04300

U04300

E04400

U04400

E14100

U14100

E19000

U19000

E19100

U19100

E19300

U19300


When it was attempted to send an original to a sub address box and the other party’s machine is an our brand model, the specified sub address box was not registered on the other party’s machine. Or, the sub address of the forwarding condition did not match.

Recipient machine is not equipped with a sub address box function, or the sub address does not match. Or, the sub address of the forwarding condition did not match.

Encrypted transmission was canceled because the specified box is not registered.

Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.

Encrypted transmission was canceled because the encryption key does not match.

Encrypted reception was canceled because the encryption key does not match.

Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine. Check the recipient.

Reception was canceled because communication requirements are not met due to the reception restriction set on this machine.

Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check the recipient.

Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub Address Box.

Transmission to the Sub Address Box or sub address box on our-brand recipient machine was stopped because there is no more free space in the memory of the recipient machine. Check the recipient.

Memory reception was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, and ask the sender to resend.

Transmission was stopped because there is no more free space in the memory of the recipient machine. Check the recipient.

Transmission was stopped due to a data error occurring during transmission. Send again.

10-7

Troubleshooting > General Troubles

General Troubles

When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.

Symptom Checkpoint Corrective Action

Reference

Page

― Cannot send document.

Is the modular cord connected correctly?

Is Send error displayed?


Remedy the cause of error and send again.

Cancel the TX restriction.

10-5

Is TX (transmission) restriction activated?

Are you using an IP telephone line?

You may be able to temporarily clear the communication error by changing the setting of [TX Start Speed] in

Transmission.

Double-check the registrations both at sender and recipient.

8-13

8-9

Cannot perform encrypted communication.

Cannot use the remote switching function.

Are the registrations correct both at sender and recipient?

Is a pulse line used?

5-33

Some phones may transmit tone signals using buttons. Refer to the operation manual of your phone set.

Check the registration. (Default: 55)

―

Is the remote switching number correct?

Is a pulse line used?

8-11

Cannot use the remote switching function.

Some phones may transmit tone signals using buttons. Refer to the operation manual of your phone set.

Check the registration. (Default: 55)

―

Cannot receive 2 in 1 reception.

Cannot perform memory reception.

Is the remote switching number correct?

Did you press the remote switching number too quickly?

Is RX (reception) restriction activated?

Are 2 in 1 reception and duplex reception both set?

Is free space available in the memory?

8-11

Press the remote switching number twice slowly.

―

No print output after reception. Is memory forwarding activated?

Check the forwarding destination.

Cannot receive document.

Is the modular cord connected correctly?


Is Communication error displayed?

Are you using an IP telephone line?

Remedy the cause of error and ask the sender to retry.

You may be able to temporarily clear the communication error by changing the setting of [RX Start Speed] in Reception.

Cancel the RX restriction.

Cancel the duplex printing.

Receive after the memory has free space, or create free space in the memory.

5-11

―

10-5

8-11

8-11

5-10

―

10-8

Troubleshooting > Frequently Asked Questions

Symptom Checkpoint Corrective Action

Reference

Page

― Cannot perform sub address transmission.

Is the recipient fax machine equipped with a sub address transmission feature?

Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine?

Cannot perform memory forwarding.

Cannot output from a Sub

Address Box.

Is free space available in the memory of the recipient fax machine?

Is memory forwarding set to

[On]?

Is the box password been set?

Cannot use polling reception.

Is polling transmission being used correctly on the sending machine?

Cannot use sub address bulletin board communication.

Does the other party’s fax machine have the same sort of sub address bulletin board communication function?

Is the entered sub address or sub address password correct?

Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.

If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.

Check with the recipient.

Check the memory forwarding setting.

Enter the correct box password.

Check with the sending machine.

If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.

If your entry is correct, check with the recipient.

5-17

―

5-11

5-21

―

―

―

Frequently Asked Questions

The following are questions customers often ask after purchasing the machine.

Question

Fax images are transmitted and received in black and white.

Answer

1 I want to add a completion stamp when sending faxes.

This product does not have a function for completion stamps.

2 I want to send and receive faxes in color.

10-9

Appendix >

11 Appendix


Character Entry Method .................................................................................................................................... 11-2

Entry Screens ......................................................................................................................................... 11-2

Entering Characters ................................................................................................................................ 11-3

Specifications .................................................................................................................................................... 11-4

Received FAX Sizes and Paper Priority ............................................................................................................ 11-5

Direct Size Priority .................................................................................................................................. 11-5

Reduction Priority ................................................................................................................................... 11-7

Received FAX Sizes and Paper Priority (Inch Model) ..................................................................................... 11-10

11-1

Appendix > Character Entry Method

Character Entry Method

To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.

NOTE

Keyboard Layout

"QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.

"QWERTY" layout is used here as an example. You may use another layout following the same steps.

Entry Screens

Lower-case Letter Entry Screen

㻝

㻞

㻝㻞㻝㻝㻝㻜㻥㻤

Add - Name

Abc q a

@ w s z d x e

ABC r

A /a t f g c v

Cancel u

Input:

Limit:

3

32 i o

Del.

p y h j k l b n

< Back m .

Next >

㻣

㻢

10

11

12

4

5

6

7

8

9

2

3

No.

1

Display/Key

Display

㻟㻠㻡

Description

Displays entered characters.

Keyboard

[Cancel]

[< Back]

[OK] / [Next >]

Enter Key

Space Key

Select the character to enter.

Select to cancel entered characters and return to the screen before the entry was made.

Select to return to the previous screen.

Select to save the entered characters and move to the next screen.

Select to enter a line break.

Select to insert a space.

Delete Key Select to delete a character to the left of the cursor.

[Input] / [Limit] Display Displays maximum number of characters and the number of characters entered.

Cursor Key

[A/a]

Select to move the cursor on the display.

Select to switch between upper case and lower case.

[ABC] / [Symbol] Select the characters that are entered. To enter symbols or numbers, select [Symbol].

11-2

Appendix > Character Entry Method

Upper-case Letter Entry Screen

Add - Name

AB

Q

A

_

W

S

Z

E

ABC

R

D F

X

A/ a

T

G

C V

Cancel

Y

H

U

J

Input:

Limit:

2

32

I

K

O

L

Del.

P

B N

< Back

M ~

Next >

Number/Symbol Entry Screen

Add - Name

123

Symbol ─

Input:

Limit:

3

32

Del.

㻝㻟

Cancel < Back Next >

No.

Display/Key

13 [ ]/[ ]

Description

To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.

Entering Characters

Follow the steps below to enter 'List A-1' for an example.

1

Enter 'List', (space).

Add - Name

L

㻝㻘㻟

A/ a ABC

Q W E R T Y U

Input:

Limit:

1

32

K

I 㻞 O

L A S D F G H J

Del.

P

Add - Name

List a q 㻡 w s

_ Z X @ z C V

Cancel

B N

< Back

M ~

Next > x e d

ABC

㻤 f r 㻢

A /a t g y h j u

Input: 5

32 㻠 Limit: i o

㻣

Del.

p k l c v

Cancel b n

< Back m .

Next >

To shift from lower case to upper case letters, select [A/a]. To shift from upper case to lower case letters, select [A/ a].

2

Enter 'A-1'.

Add - Name

List A

㻞

ABC

㻝

Q W E R

A S D F

A/ a

T

G

Y

H

U

J

Input:

Limit:

6

32

I

K

O

L

Del.

P

Add - Name

㻠

List A-1

Symbol ─

Input:

Limit:

8

32

Del.

_ Z X C V

Cancel

B N

< Back

M ~

Next >

㻟


To enter numbers or symbols, select [ABC] to display [Symbol].

11-3

Appendix > Specifications

3

Register the characters you entered.

Add - Name

List A-1 Input:

Limit:

8

32

─ Symbol Del.


Select [Next>]. The entered characters are registered.

Specifications

IMPORTANT

Specifications are subject to change without notice.

FAX function

Item

Compatibility

Communication Line

Transmission Time

Transmission Speed

Coding Scheme

Error Correction

Original Size

Automatic Document Feed

Resolution

Gradations

One Touch Key

Multi-Station Transmission

Substitute Memory Reception

Image Memory Capacity

Report Output

Description

G3

Subscriber telephone line

Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart)

33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/

9600/7200/4800/2400 bps

JBIG/MMR/MR/MH

ECM

Max. width: 8 1/2"/216 mm, Max. length: 63"/1,600 mm

Max. 75 sheets (with document processor)

Scan:

200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)

200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)

200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)

400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)

Print: 600 × 600 dpi

256 shades (Error diffusion)

100 keys

Max. 100 destinations

700 sheets or more (when using ITU-T A4 #1)

12 MB (standard)(For fax transmission and reception)

Send result report, FAX RX result report, Activity report, Status page

11-4

Appendix > Received FAX Sizes and Paper Priority

Network FAX functions

Item

Hardware

Interface

Operating system

System

Specifications

IBM PC-AT compatible computer

10BASE-T, 100BASE-TX, 1000BASE-T

Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows Server 2008, Windows Server

2008 R2, Windows Server 2012, Windows 10, Windows Server 2012 R2, Windows Server

2016

Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi), 600 × 600dpi Transmission

Resolution

Original Size

FAX Delayed Transmit

Transmit and Print

Broadcast

Transmission

Job Accounting

A3, A4, A5, B4, B5, Folio, Ledger, Letter, Legal, Statement

Based on settings in the Network FAX Driver

(setting is possible to any 1 minute increment within the subsequent 24 hour period)

Fax transmission and print out at the machine is available

Max. 100 destinations

Cover Page

Requires the input of a Login User Name and Password in the Network FAX Driver when User

Login, is turn ON in the fax machine.

Requires the input of an Account ID in the Network FAX Driver when Job Accounting, is turned

ON in the fax machine.

A format can be selected using the Network FAX Driver or a template can be created.

Received FAX Sizes and Paper Priority

When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.

Direct Size Priority

When Reduce RX Size is set to [Off], paper is selected by giving priority to the direct size printing.


11-5


Priorit y

A5 B5 A4-R A4

Received FAX Size

Folio B4 A3 A4

Long

Origin als *1

Folio

Long

Origin als *2

B4

Long

Origin als *3

A3

Long

Origin als *3

1 A5-R

*5

B5 A4-R A4 Folio B4 A3 A3 A3 A3 A3

2 A4-R B5-R

*5

A4

*5

A4-R

*5

A4-R A3 A4 A3 A3 A3 A4

3 Folio B4 Folio Folio

*5

A4

*5

B5 A4-R

*5

B4 B4 B4 A4-R

*5

4 A5

*5

A4 A3 A3 A3 B5-R

*5

Folio

*5

B4 B4 B5 Folio

*5

5 B5 A4-R

*5

B4 B4

*5

B4 A4

*7

B4

*5*7

A4-R Folio B5-R

*5

B4

*5

6 B5-R

*5

Folio

*5

A5-R

*5

A4-R A4 B4

*5

A4

*5

A4-R

*6

A4

7 A3 A3 B5

*7

8

9

B4 B5

B5-R:

*5*7

A4

*5

A4-R

*5*7

A5-R

*5

A4-R

*5

B5 Folio

*5*7

A5-R

*5

A4-R A4-R

*5

B5 A4

*5*6

Folio

*5

B5-R

*5

A4

*5

B5-R

*5

B5-R

*5

Folio

*5

10

11

12

A5-R

*5

B5

B5-R*

5

11-6


*1 A4 Long Originals: Originals longer than A4 in the direction of the paper feed.

*2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed.

*3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed.


*5 Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.

*6 The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as the Folio size is empty.

*7 The document is printed on this paper when the length of the document received is short.

: indicates print output on two sheets.

NOTE

When a media type is selected in [Media Type], a received fax is printed using the matching paper source.

[Media Type] (5-8)

Even if [Media Type] is selected, a received fax cannot be printed when the media type loaded in the paper source is not suitable for fax printouts.

Reduction Priority

When Reduce RX Size is set to [On], paper is selected by giving priority to the reduced size printing.


11-7


Priorit y

A5 B5 A4-R A4


Folio B4 A3 A4

Long

Origin als *1

Folio

Long

Origin als *2

B4

Long

Origin als *3

A3

Long

Origin als *4

1 A5-R*

5

B5 A4-R A4 Folio B4 A3 A3 A3 A3 A3

2 A4-R B5-R*

5

A4*

5

A4-R*

5

A4-R A3 B4*

6

A3 A3 A3 A4

3 Folio B4 Folio Folio*

5

A4*

5

A4-R*

6

A4-R*

6

B4 B4 B4 A4-R*

5

4 A5*

5

A4 A3 A3 A3 A4*

5

*

6

A4*

5

*

6

B4 B4 B5 Folio*

5

5 B5 A4-R*

5

B4 B4*

5

B4 Folio*

6

Folio*

6

A4-R Folio B5-R*

5

B4*

5

6 B5-R* 5 Folio* 5 B5-R* 6 B5* 6 B5-R* 6 B5-R* 6 B5-R* 6 A4* 5 A4-R* 7 A4

7 A3 A3 B5*

5

*

6

B5-R*

5

*

6

B5*

5

*

6

B5*

5

*

6

B5*

5

*

6

A5-R*

5

A4-R A4-R*

5

8 B4 A5-R*

6

A5-R*

5

*

6

A5-R*

5

B5 A4*

5

*

6

Folio*

5

9

10

B5-R*

5

A4*

5

A5-R*

5

11

12

B5

B5-R*

5

11-8



*2 Folio Long Originals: Originals longer than Folio in the direction of the paper feed.

*3 B4 Long Originals: Originals longer than B4 in the direction of the paper feed.


*5 Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.

*6 The data received is reduced to fit the paper size and then printed.

*7 The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as the Folio size is empty.


NOTE

When a media type is selected in [Media Type], a received fax is printed using the matching paper source.

[Media Type] (5-8)

Even if [All Media Types] is selected in "Paper type for reception", printing is not possible from a paper source in which the paper type cannot be used to print faxes.

11-9

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

Received FAX Sizes and Paper Priority (Inch

Model)

When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.

Same Size Override

If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.



Priorit y

Statement Letter Letter Legal Ledger Letter

Long

Originals

1

*

Legal

Long

Originals

*

2

Ledger

Long

Originals

*

3

1 Statement

*4

Letter

*4

Letter Legal Ledger Ledger Legal Ledger

2 Letter Letter

*4

Letter

*4

Letter Letter Ledger Ledger Letter

3 Legal Legal Legal

*4

Letter

*4

Letter

*4

Letter Ledger Letter

*4

4 Letter *4 Ledger Ledger Ledger Legal *4 Letter *4 Letter *5 Legal *4

5 Ledger Statement

*4

6

7

8

Letter

Letter

*4

Statement

*4

Statement

*4

Letter

Letter

*4, *5

Letter

*4

Statement

*4

*1 Letter Long Originals: Originals longer than Letter in the direction of the paper feed.

L

*2 Legal Long Originals: Originals longer than Legal in the direction of the paper feed.

*3 Ledger Long Originals: Originals longer than Ledger in the direction of the paper feed.

*4 Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.

*5 The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette

11-10

Appendix > Received FAX Sizes and Paper Priority (Inch Model) set as the Legal size is empty.


NOTE

When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.

[Media Type] (5-8)

Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is not suitable for fax printouts.

Reduced RX Sizes

If [On] is set for Reduced RX Size, the printing paper is chosen by prioritizing to reduce the paper size and print data on single paper.



Priorit y

Statement Letter Letter Legal Ledger Letter

Long

Originals

1

*

Legal

Long

Originals

*

2

Ledger

Long

Originals

*

3

1 Statement

*4

Letter

*4

Letter Legal Ledger Ledger Legal Ledger

2 Letter Letter

*4

Letter

*4

Letter Letter

*6

Ledger Ledger Letter

3 Legal Legal Legal

*4

Letter

*4

Letter

*4,*6

Letter Ledger Letter

*4

4 Letter

*4

Ledger Ledger Ledger Legal

*6

Letter

*4

Letter

*5

Legal

*4

5 Ledger Statement

*6

Statement

*4

,*6

Statement

*4

Statement

*4

Letter

6

7

8

Letter

*4, *5

Letter

*4

Statement

*4

11-11

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

*1 Letter Long Originals: Originals longer than Letter in the direction of the paper feed.

L

*2 Legal Long Originals: Originals longer than Legal in the direction of the paper feed.

*3 Ledger Long Originals: Originals longer than Ledger in the direction of the paper feed.

*4 Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.

*5 The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette set as the Legal size is empty.

*6 The data received is reduced to fit the paper size and then printed.


NOTE

When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.

[Media Type] (5-8)

Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is not suitable for fax printouts.

11-12

> Index

Index

Numerics

2 in 1 Print

5-10

2-sided/Book Original

5-4

A

Account Management

8-20

Address Book

2-10 ,

3-7

Adding a Group

2-11

Deleting

2-13

Editing and Deleting

2-13

Printing Address List

2-14

Select a Destination

3-7

Administration Login

Description

8-20

User Login

3-11

Attention lamp

Blinks

10-2

Lights

10-2

B

Batch Transmission

5-6

Broadcast Transmission

3-9

Encryption Communication

Changing Registration Contents of Encryption Key

5-

32

Deleting Registration Contents of Encryption Key

5-32

Encryption Box No.

5-31

Encryption Key

5-31

Encryption Key No.

5-31

Registering an Encryption Key

5-31

Using the Encrypted Transmission

5-33

Enter key

2-6

Error Code List

10-5

F

FAX Default Settings

8-2

FAX Delayed Transmission

5-6

Immediate Transmission

5-7

FAX Direct Transmission

5-7

FAX Job History

7-3

Job Log Screen

7-3

FAX Memory RX Box

5-29

Deleting a fax received in FAX Memory RX Box

5-30

Printing a fax received in FAX Memory RX Box

5-29

FAX TX Report

5-8

FAX TX Resolution

5-4

FAX/Answering Machine Auto Switch Reception

9-4

FAX/TEL Auto Switch Reception

9-2

File Name Entry

5-5

Forward Settings

5-12

Embedded Web Server RX

5-16

Frequently Asked Questions

10-9

C

Cancel

Canceling FAX Direct Transmission

5-7

Canceling Transmission (Disconnection of

Communication)

3-4

Cancelling Delayed Transmissions

5-7

Cancelling Memory Forwarding

3-4

Cancelling Polling Transmissions

5-25

Direct Transmission

5-7

Cannot perform sub address transmission

10-9

Cannot receive document

10-8

Cannot send document

10-8

Cassette/MP Tray Settings

8-6

Chain Dial

3-16

Checking Transmission Results and Registration Status

7-

2

Confirmation Screen of Destinations

7-9

Continuous Scan

5-5

H

Home Screen

2-5

I

Indicators

10-2

Interrupt Send

3-15

J

Job Accounting

8-20

Description

8-20

Restrictions

8-21

User Login

3-12

Job accounting

Communication modes subject to job accounting

8-21

Job Finish Notice

5-5

D

Date

2-9

Density

5-4

Destination

Search

3-8

Duplex Printing

5-10

L

Loading Originals

Document processor

2-3

Long Original

5-5

E

E-mail Notice

Reporting FAX Receipt Result

7-8

Encrypted Reception

Setting the Encrypted Reception

5-34

M

Machine (Names)

2-2

Manual Reception

4-4

,

9-7

Manual Send

3-13

,

9-6

Media Type

5-8

Index-1

> Index

Memory Forwarding

5-11

Type of Forwarding Destination

5-11

Memory Reception

4-3

Memory transmission

3-2

Cancel

3-4

Menu Map

-vi

N

Network FAX

Basic Transmission

6-11

Flow of Receiving

6-3

Setup

6-4

The procedure for installing the Network FAX Driver is explained below.

6-4

Network FAX Driver

Flow of Sending

6-3

No Print Output

10-8

R

Received FAX Sizes and Paper Priority

11-5 ,

11-10

Reception

4-2

Reception Date/Time

5-9

Reception Mode

4-2

Redial

3-3

Reject FAX No.

Change

8-15

Delete

8-16

Reject FAX numbers

8-15

Remote Diagnosis

8-8

Remote Switch Function

9-8

How to Use

9-8

Report

Activity Report

7-6

FAX RX Result Reports

7-5

Printing a Sub Address Box List

5-20

Recipient Format

7-5

Report for Job Canceled before Sending

7-5

Send Result Reports

7-4

Status Page

7-7

O

One Touch Key

2-14

Delete

2-15

Edit

2-15

One-touch key


3-8

Operation panel

2-4

Original Image

5-5

Original Orientation

5-3

Original Size

5-3

P

Paper Output

8-7

PBX Setting

2-16

Permitted FAX No.

Change

8-14

Delete

8-15

Register

8-14

Permitted ID No.

Change

8-16

Delete

8-17

Register

8-16

Polling Communication

5-24

Checking

5-28

Deleting Originals in a Polling Box

5-28

Polling Reception

5-26

Polling Transmission

5-24

Printing from a Polling Box

5-28

Sub Address Bulletin Board Communication

5-26

Polling Reception

5-8

Precautions When Turning Power OFF

1-7

Priority Override Send

3-3

Program name

3-17

S

Send Status

3-3

Shortcut

Editing Shortcuts

2-16

Sound

FAX Monitor Setting

8-6

FAX Speaker Volume

8-6

Job Finish Buzzer

8-6

Specifications (FAX function)

11-4

Standby Transmission

3-14

Sub Address Box

5-17

Printing Originals from Sub Address Box

5-19

Sub Address Box List

5-20

Sub Address Box Function

Checking

5-19

Deleting Originals after Printing from a Sub Address

Box

5-20

Deleting Originals from a Sub Address Box

5-20

How to Change

5-18

How to Delete

5-19

How to Register

5-17

Sub Address Bulletin Board Reception

5-26

Sub Address Communication

5-21

Sub Address

5-21

Sub Address Password

5-21

Sub Address Transmission

5-22

Sub Address Reception

Sub Address Reception

5-23

T

Touch Panel

2-5

Q

Quick No. Search Key


3-9

Quick No. Search key

2-6

Quick Setup Wizard

2-7

Index-2

> Index

Transmission Restriction

8-13

Communication Establishing Requirements

8-13

Permitted FAX numbers

8-14

Prerequisites

8-13

Reception Rejection Requirements

8-14

Reception Restriction Setting

8-17

Registering Permit FAX No.

8-16

Reject FAX numbers

8-15

Unknown Number Reception

8-17

Troubleshooting

10-8

U

Unusable Time

8-19

User Login

8-20

Index-3

2017.8

3S4GEEN000

No results