EZ-Office Software Reference Guide

REFERENCE GUIDE
Trimble® EZ-Office™ Software
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Chapter 1 – Welcome to EZ Office ....................................................................................................... 1
Other EZ Office Products ................................................................................................................ 3
Farm Works Software modules (that work with the EZ Office Software Suite) ................................ 3
Chapter 3 – Getting Started .................................................................................................................. 5
Installing the Software .......................................................................................................................... 5
System Requirements for a Personal Computer ................................................................................... 5
Before You Install EZ Office ................................................................................................................ 5
Installing the Software on a Personal Computer .................................................................................. 5
Starting the Software............................................................................................................................. 9
Starting the Software on a Personal Computer .................................................................................... 9
Registering the Software ................................................................................................................... 9
To use the new Automatic Online Registration feature: ..................................................................... 10
Other Registration Options ............................................................................................................... 10
Registering Your Software by Phone............................................................................................ 10
Chapter 4 — Setting Up Barn Tab Items ........................................................................................... 11
Options ............................................................................................................................................. 11
The Job/Resource Tools Toolbar Buttons ...................................................................................... 11
Menu ............................................................................................................................................ 11
Contextual Menus (Right-Click Shortcut Menus) .......................................................................... 12
Setting up Clients .............................................................................................................................. 12
Setting up Farms ............................................................................................................................... 13
Setting Up Fields (and Landlords) ..................................................................................................... 14
Setting Up Crop Enterprises .............................................................................................................. 20
Setting Up Structures ........................................................................................................................ 24
Barn Tab Tree View .......................................................................................................................... 25
Chapter 5 — Setting Up Inputs Tab Items ......................................................................................... 26
Options ............................................................................................................................................. 26
The Job/Resource Tools Toolbar Buttons ...................................................................................... 26
Menu ............................................................................................................................................ 26
Contextual Menus (Right-Click Shortcut Menus) .......................................................................... 27
Setting up Animals ............................................................................................................................ 27
Setting up Machines .......................................................................................................................... 28
Setting up People .............................................................................................................................. 33
Setting up Supplies............................................................................................................................ 37
Inputs Tab Tree View ........................................................................................................................ 45
Chapter 6 – Planning and Recording Jobs ......................................................................................... 46
Planned Jobs ..................................................................................................................................... 46
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Completing Planned Jobs .................................................................................................................. 52
Recording Tillage Operations ............................................................................................................ 54
Recording Planting Operations .......................................................................................................... 58
Recording Harvest Operations ........................................................................................................... 62
Entering Scale Tickets ....................................................................................................................... 67
Editing Landlord/Sharecrop Information when Completing a Job ...................................................... 68
Changing the Working Date .............................................................................................................. 69
Chapter 7 – Viewing and Modifying Jobs .......................................................................................... 71
Using the Jobs Tab ............................................................................................................................ 71
Using the View Menu ....................................................................................................................... 76
Editing Jobs ...................................................................................................................................... 79
Removing/Deleting Jobs ................................................................................................................... 81
Chapter 8 – Importing and Exporting Jobs........................................................................................ 82
Marking Jobs as Work Orders to Trac Mate....................................................................................... 82
Synchronizing with Trac Mate........................................................................................................... 83
Linking Resources when Synchronizing or Importing Jobs ................................................................ 86
Exporting Jobs .................................................................................................................................. 88
To export to yield monitor(s): ................................................................................................... 89
Reading Job Data .............................................................................................................................. 92
Chapter 9 – Printing and Saving Reports ........................................................................................... 96
Printing and Saving Job Reports ........................................................................................................ 96
Printing and Saving Field, Equipment, and Supply Usage Reports ................................................... 100
Chapter 10 — Weather Tab .............................................................................................................. 105
Chapter 11 – Creating Invoices ......................................................................................................... 107
Chapter 12 – Drawing and Importing Boundaries ........................................................................... 110
Using the Toolbars .......................................................................................................................... 110
Using the Job-Resource Tools Toolbar ........................................................................................ 111
Using the Map Toolbar ............................................................................................................... 112
Using the Map-Editing Toolbar ................................................................................................... 113
Downloading Road/Waterway Data................................................................................................. 116
Viewing and Displaying Downloaded Road/Waterway Data............................................................ 118
Importing Satellite Imagery from the Web ....................................................................................... 120
Drawing Field Boundary Maps........................................................................................................ 122
Automatically Drawing Fields from Yield Maps.............................................................................. 127
Importing a Shape File to create a Field Boundary ........................................................................... 130
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Viewing Field Boundary Maps ........................................................................................................ 132
Field Boundary Display (View Changes) ......................................................................................... 134
Exporting Field Boundary Maps ...................................................................................................... 136
Assigning Colors to Fields by Crop Enterprise ................................................................................ 137
Assigning Patterns to Job Types ...................................................................................................... 139
Creating Crop Zones and Job Maps ................................................................................................. 140
Chapter 13 – Creating Layers......................................................................................................... 144
Creating Guidance Line Layer..................................................................................................... 144
Creating an Area Features Layer................................................................................................ 149
Creating Line Features ................................................................................................................ 150
Creating Point Features ............................................................................................................... 151
Chapter 14 – Using Yield and As-Applied Maps .............................................................................. 151
Importing Yield and As-Applied Data ............................................................................................. 152
Linking Resources........................................................................................................................... 156
Editing Legends .............................................................................................................................. 157
Using the Harvest Filter and the Show Me Button ........................................................................... 166
Markers and Flags ........................................................................................................................... 171
Averaging Polygons, Adding Grids or Contours to Maps ................................................................. 171
Analyzing Yield and As-Applied Data............................................................................................. 176
Layer Animation ............................................................................................................................. 181
Using the Transparency Slider ......................................................................................................... 181
Printing Maps.................................................................................................................................. 182
Chapter 15 – Soil Type Maps ............................................................................................................ 186
Downloading and Importing Soil Type Maps .................................................................................. 186
Chapter 16 – Soil Samples ................................................................................................................. 188
Creating Soil Sample Grip Maps ..................................................................................................... 188
Modifying Soil Sample Grid Maps .................................................................................................. 191
Exporting Soil Sample Grid Maps ................................................................................................... 192
Importing Soil Sample Data ............................................................................................................ 193
Setting Up/Selecting Layer Attributes ......................................................................................... 197
Copying a Layer to a different Farm or Field ................................................................................... 200
Chapter 17 – Creating Variable Rate Prescription Maps ................................................................ 200
Exporting/Synchronizing VRA Maps .............................................................................................. 204
Exporting VRA Maps as Shape Files ........................................................................................... 205
Synchronizing a VRA Map with Field Solution Programs ........................................................... 206
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VRA Maps and Write Job Data Process....................................................................................... 207
INDEX ............................................................................................................................................... 210
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Chapter 1 – Welcome to EZ Office
EZ Office is a comprehensive, yet easy-to-use field recording and mapping program offered by Trimble
Navigation. EZ Office makes it easy for you to read data collected with your Trimble display such as an
EZ Guide 500 or FMX. The software also works with data from a full range of other devices including
various yield monitor data, soil testing data and soil type data.
Among the features of EZ Office are:
•
Read and write data from Trimble devices including the EZ Guide 500, EZ Guide 250,
FMX and FMD displays.
•
Set up any number of clients, farms, and fields that will be used for keeping track of
maps and field records.
•
Includes Guidance Tools that can be used to manipulate and create new guidance lines
for use with Trimble Displays.
•
Includes Feature Generation Tools that can be used to manipulate and create new Area,
Line and Point Features for use with Trimble Displays.
•
Includes mapping tools for drawing fields, structures, and landmarks.
•
Download FREE geo-referenced aerial photos, waterways, and roads of your farm from
the Internet.
•
Calculates acreage automatically.
•
Enter or import the results of soil tests and generate a map of the data.
•
Print full-color maps.
•
Display layers on top of layers to see the effect of pH levels or soil types on yields, and
more.
•
Simple to use "Transparency Tool" makes it easy to see how layers relate to each other.
•
Import yield data from a wide range of yield monitors to generate base, averaged, and
contoured views.
•
Use data such as yield maps to automatically create field boundaries.
•
Works with data from a wide range of precision agricultural hardware devices.
•
Calculate soil-sampling locations for any grid size.
•
Import and export data in many formats including Arc View Shape files and ASCII
delimited files.
•
Prescription Map Generation Tool allows basic application maps to be created for
variable rate control with a wide range of devices including the Trimble EZ Guide 500
and FMX displays.
•
Product summary of application maps allows you to see total quantity needed to complete
a variable rate job along with the approximate cost.
•
Buffer tool allows you to select a field boundary (or part of a boundary) and enter a
distance or area to have the program create a buffer.
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•
Create "Reconciled Yield Maps" that match up to yield from scale tickets or other
sources.
•
Copy points, paths, or areas/polygons between maps/layers
•
Note tillage practices, fertilizer and seed rates, herbicide use, crop yields, and weather
conditions.
•
Keep detailed records on equipment such as service interval, serial numbers, and burn
rate of fuel.
•
Record, sort, and print restricted chemical usage.
•
Track inputs, production, and crop rotation information.
•
Ability to create EPA required Pesticide Application Schedules that conform to Worker
Protection Standards.
•
Print enterprise statements on a per field basis to view costs and profitability.
•
Import pictures of equipment, personnel, and fields from a digital camera.
•
Customize reports to fit your needs.
•
Enter future planning records for product ordering, equipment usage, and employee
allocation.
•
Create invoices for custom farming and other jobs.
•
Set up tank mixes and keep track of the individual supplies that are used in each mix.
•
Enter weather events that include high temperature, low temperature, precipitation and
humidity.
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Chapter 2 – About The EZ Office Software Suite
Trimble Navigation offers a range of EZ Office products that can be used to meet your precision farming
needs. Farm Works Software, a Trimble Company, has created the EZ Office Software Suite to meet the
needs of Trimble’s agricultural customers. Additional Farm Works Software modules may be added to
the EZ Office Software Suite to expand your farm management functionality. Farm Works modules can
add features such as farm accounting, livestock record keeping, and hand-held field recording.
Other EZ Office Products
•
•
EZ Office Pro – EZ Office Pro takes the features of EZ Office and adds on powerful analysis
tools that help you to get the most out of your precision agriculture data. Among the additional
features included in EZ Office Pro are Yield Normalization, Enterprise/Profit Mapping and
Variable Rate Prescription generation utilizing formulas.
EZ Office Mobile – EZ Office Mobile utilizes a GPS receiver along with a handheld device such
as a Trimble Juno, Nomad or Yuma for powerful yet easy to use GPS mapping. This software
gives you the power of EZ Office in the palm of your hand! EZ Office Mobile gives you sitespecific mapping, scouting and soil sampling. Data collected with EZ Office Mobile can be
synchronized with your personal computer running EZ Office with the click of a mouse when you
return home.
Farm Works Software modules (that work with the EZ Office Software
Suite)
•
•
•
•
Funds - Works with EZ Office to provide financial tools to improve the profitability of your
operation. These tools include an interactive checkbook register, cash flow budgets, payroll,
inventory maintenance, market value, and detailed enterprise statements. All financial data
integrates back to field and livestock records to provide a cost per acre or cost per head for
livestock. Generate cash and accrual general ledger accounts for farm managers and tax
preparers. Funds provides answers to critical business decisions to allow you to increase
profitability.
Stock - Provides something for every livestock manager, no matter how small or large the
enterprise. This software enables you to keep precise records of mating, births, genealogies,
weights, and more. The program automatically reminds you of important events, such as
vaccination schedules. It makes it easy to keep track of every animal, and even gives you the
option of adding a digital photo of each! Stock also makes it easy to print comprehensive reports
of any livestock data you need.
Stock Mate — This software application takes the pain out of entering records when you return
to the office. With Stock Mate, all you have to do is take your handheld device such as a Trimble
Juno, Nomad or Yuma with you to the barn or pasture and enter records on the fly. Just
synchronize the information with your desktop computer that is running the Stock program when
you get back to the office. Stock Mate makes it that simple!
Trac Mate — The perfect companion to EZ Office. Trac Mate provides exact field record
keeping on your handheld computer such as a Trimble Juno, Nomad or Yuma. Trac Mate lets
you enter field data when it is convenient for you—while you are still in the field! It takes the
hassle out of keeping records to give you more time on the farm and less time in the office. Trac
Mate can be used in conjunction with EZ Office Mobile to record GPS maps that are tied to your
field records.
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•
•
•
Site Mate VRA — Works with EZ Office Mobile to provide a Variable Rate Application
solution. Site Mate VRA works with a wide range of controllers and gives you the ability to load
Prescription Maps created with EZ Office. The software can also load maps in industry standard
ArcView Shape Files.
Sync – Sync utilizes common wireless networks or cellular technology to transfer data from a
mobile device (running EZ Office Mobile and/or Trac Mate) to the desktop computer with EZ
Office or EZ Office Pro. This refreshing new technology is designed to eliminate lost data in the
field and improve computerized records. Sync links the field to the office by transferring data
through a wireless connection such as a wireless network or cellular data service. The days of
downloading or uploading the data from a mobile device using a sync cable are over.
Dispatch - Dispatch includes all the features of Sync (wireless data transfer) with additional tools
for vehicle tracking. Utilize cellular technology to manage a fleet of applicators, tender trucks,
harvesters, and other equipment. Dispatch can be used by custom applicators, fertilizer dealers,
co-ops and even large farms. As an organization gets larger and territories expand, it gets tougher
and tougher to keep track of where equipment is being used. Additionally, dispatching workorders and getting completed job information can be challenging (at best) when faced with
equipment and personnel who are located far from the main office. Dispatch simplifies this
process by making it easy to keep track of equipment and personnel. What's more, the software
makes it easy to instantly dispatch a new work-order to the appropriate person. It also ensures
that completed job information is transmitted to the office upon completion of the job to speed up
the process of billing and generating reports.
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Chapter 3 – Getting Started
Installing the Software
You may install the EZ Office programs (EZ Office, EZ Office Pro) on a notebook, laptop, tablet, or desktop
personal computer running the Microsoft Windows 2000 Professional, Windows XP Home, Windows XP
Professional, or Windows Vista (or newer) operating system.
System Requirements for a Personal Computer
Before you install your EZ Office Software on a notebook, laptop, tablet, or desktop personal computer, make sure
that the computer meets, or exceeds, the following minimum recommended hardware requirements:
Processor – 150 megahertz (MHz) Intel Pentium, AMD Athlon, IBM/Cyrix 6x86, or later processor.
Memory – 64 megabytes (MB) or more Random Access Memory (RAM).
Hard Drive Space – At least 20 megabytes (MB) for each program you wish to install (except for Farm
Funds and Site Pro, which requires at least 40 MB each).
Video Card/Controller – Super Video Graphics Array (SVGA) compatible video card or integrated
controller capable of 256 colors and 800 x 600 (or higher) resolution.
Monitor – SVGA 15-in. monitor or better.
Optical Drive – 12x (or faster) CD-ROM, DVD-ROM, or other optical drive (one required).
Dial-up Modem, Cable Modem, DSL Modem, or Other Internet Connectivity Device – Capable of a
45.0 kilobits per second (Kbps) or faster connection to an Internet service provider (optional, but needed to
download satellite images of your farm(s) to use with Farm Site or Site Pro).
Before You Install EZ Office
The EZ Office Software compact disk (CD) includes all EZ Office and EZ Office Mobile programs. To install the
software, you will need the CD key numbers, which are located on the label affixed to your CD case. Do not lose
the CD key numbers. You will need them when you install, or later reinstall, the software.
We recommend you install all the programs you purchased at the same time. This is necessary for the software to
work seamlessly together. If you install a new program later, you will need to reinstall all of the other programs
you purchased when you install this new application.
If you are reinstalling or updating the software, it is not necessary to first uninstall the previous versions of the
program.
Reinstalling or updating the software should not cause the loss of data. However, as with any software
installation, we recommend that you backup all of your farm project, and other important data, before updating or
reinstalling programs.
Installing the Software on a Personal Computer
To install the EZ Office suite
1.
Start your computer.
2.
When you reach the Windows desktop, insert the EZ Office Software installation CD in your CD-ROM,
DVD-ROM, or other optical drive.
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3.
If the installation program does not automatically start,
select Start and then Run. In the Run dialog box, type
D:\setup.exe (where D: represents the letter for your
optical drive) and select OK.
4.
The EZ Office splash screen appears.
5.
To install EZ Office , EZ Office Pro select Office Solutions.
6.
The Install dialog box appears with instructions to select the
language and region for the software. Once the selections
are made from the drop down lists, select OK.
7.
The EZ Office Setup window displays the Welcome page. Select Next to continue the installation
process, or Cancel to stop the installation (if you select Cancel, Setup will not install the EZ Office
software at this time).
8.
Setup displays the License Agreement.
Read the agreement and select Yes if you
agree with the terms. (If you select No,
Setup will not continue.)
9.
The default location where Setup will install the software is the EZOffice folder on drive C. Select Next.
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10. Setup asks which features (or programs) to install. Select the check boxes for every program you have
purchased.
11. Setup then requires you to enter the CD key number for each of the EZ Office Software modules you have
purchased. The CD keys are on a label affixed to the case for your EZ Office Software installation CD.
NOTE: If the Enter CD Keys page has the boxes next to programs that you purchased grayed out so you cannot enter the key
numbers, then you did not select those programs. To correct this, select Back until you arrive at the Select Features or Select
Options page. Then, select all the programs you purchased and keep selecting Next until you return to the Enter CD Keys page.
Enter the exact CD key numbers for every program you have purchased, verify they are correct, and select Next.
IMPORTANT: Keep the CD case that has the label with your CD keys in a safe place so the keys will not become lost. You may
need them if you have to reinstall the software. .
12. If you enter an incorrect CD key, you will receive a stop
error that indicates this. Simply select OK to close the
error message, enter the correct CD keys, and select
Next.
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13. If you are installing Farm Mate software, Setup shows the location where it will install the programs. Select
Next.
14. Setup asks the name to give the
folder it will add to the Windows Start
menu. The default name is Trimble.
You may change the name by
entering a new name in the Folder
Name box, or keep the default name.
Select Next.
15. When the installation is complete, choose Yes, I
Want To Restart My Computer Now, and select
Finish.
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Starting the Software
You can open your EZ Office applications the same way you open other programs in Windows operating systems,
by selecting the shortcut icon to the program.
Starting the Software on a Personal Computer
If you are using a personal computer, double-click on the EZ Office icon that Setup created on your desktop.
An alternate way to start the software is to select
the Windows Start button, then select Programs
(or All Programs in Windows XP) from the Start
menu. In the submenus, point to the Trimble
program folder, and then choose the EZ Office
icon.
Registering the Software
To obtain full use of your EZ Office, and to receive information on future upgrades to the programs, you must
register using the owner’s name with a number provided to you by the software. Registration takes just a few
moments to complete.
NOTE: You will not be able to use the programs until they are registered
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To use the new Automatic Online Registration feature:
1.
When you see the Trimble EZ-Office registration dialog box, select the first option button (the Get Registered
Immediately option).
2.
Verify your computer is connected to the Internet.
3.
Select Next, and a message indicates when the program successfully completes the registration.
Other Registration Options
If you prefer, you can use one of the other registration options:
Complete the Online Form – Select the third option button of the dialog box to obtain registration numbers using
the online form. After completing the form, you will receive the registration numbers in an e-mail message. You
can then select the fourth option button to enter the registration numbers from the e-mail. To register online go to:
www.ez-officesoftware.com/register.
Enter Numbers You Previously Received – Select the fourth option button if you have already obtained
registration numbers from your dealer or an e-mail. Select Next and enter the registration numbers in the
Registration # boxes for each of the EZ Office programs you own. The software will prompt you to enter the
registration number(s) until you register.
Registering Your Software by Phone
You may register by calling:
North America: 1-866-459-5994
International: 1-571-730-5525
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Chapter 4 — Setting Up Barn Tab Items
Prior to recording farming operations, clients, farms, fields, and crop enterprises, and inputs (workers,
equipment, and supplies) need to be entered in the program. Clients, farms, fields, and crop enterprises
are displayed on the Barn tab
, while workers, equipment, and supplies are displayed on the
Inputs tab
. This chapter will describe how to set up the Clients, Farms, Fields, and Crop
Enterprises that appear on the Barn tab.
Options
There are various methods to add information to the program including the Toolbar Buttons, Menu, and
Right-Clicking. These will be briefly explained.
The Job/Resource Tools Toolbar Buttons
The toolbar has several toolbar buttons for performing many of the tasks of the program:
New Client toolbar button allows you to add new clients to the program.
New Farm toolbar button allows you to add new farms to the program.
New Field toolbar button lets you add new fields to the program.
New Landlords toolbar button allows entry of new landlords for share cropped fields.
New Structure toolbar button allows you to add structures, such as bins, to your farm.
Menu
The Menu options can be used instead of or in conjunction with the toolbar buttons. The menus offer
selections that are not available via the toolbar buttons. For example the Resources menu offers the same
options as the toolbar buttons along with Enterprises, Commodities, Job Types, Markets, and Attributes.
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Contextual Menus (Right-Click Shortcut Menus)
The right mouse button (right-clicking) is often used to open contextual or shortcut menus, which are
pop-up menus that change depending where you click. This is the method that will be used when setting
up clients, farms, fields, crop enterprises, and inputs.
Setting up Clients
Clients can be created for custom applicators, fertilizer dealers, consultants and others who want to keep
maps and records for clients/customers. If you are a grower, you can set up a single client for yourself.
Clients appear on the Barn tab with farms, fields, crop enterprises, and possibly jobs listed under each.
Selecting a client name on the Barn tab will allow you to view the farms and fields associated with that
client.
Unassigned Client, Unassigned Farm, Unassigned Field, and Unassigned Crop cannot be changed or
deleted. These provide a safety net to hold imported data the program is unable to otherwise assign.
To add a Client:
1.
Select the Barn tab, right-click on the User name at top (either <User Info> or assigned name)
and select New Client on the shortcut menu.
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2.
In the Client Properties dialog box, enter General, Address, and Contact information under the
appropriate tabs
3.
.
Click OK to create the new Client. The new Client will display on the Barn tab with the assigned
name.
Deleting Clients:
If you find you no longer need a client, you may delete the client (unless completed jobs are associated
with the client farm) or retire the client. If a Client has field records or maps under it, deleting the client
will also delete all records and maps.
To delete a client, select the Barn tab, right-click on the Client name and choose Delete. A warning
message will appear asking you to confirm that you truly want to delete the client and all of its associated
records.
If the client name remains, Delete is not an option as there are jobs associated with the client farm and
fields. The only option then is to right-click on the fields and farms (in that order) associated with the
client and select Retire. The client name will remain.
Setting up Farms
You may have several farms which can be used to group your fields. Multiple farms are generally used
with different landlords, as you can organize your fields by farm name. Once you add your farms to the
Barn tab, you can begin adding your fields. You can also move fields that were previously added in the
program to the farm you just created (for instructions on adding your fields to Trac, see the next section of
this chapter).
To add a new farm:
1.
Select the Barn tab
, click the + sign to expand the tree view, right-click on the
appropriate Client Name, and select New Farm on the shortcut menu.
2.
In the Farm Properties dialog box that appears, enter a name for the farm in the Description
box. The Client Name that was right-clicked will automatically appear in the Client box. To
select a different Client, click the dropdown list and select or select <Add> to create a new client
(refer to Setting Up Clients earlier in this chapter). The area boxes are not available, as the fields
assigned to the farm will populate the acreage areas.
3.
In the Notes box, enter any miscellaneous information for the farm (enter up to 255 characters).
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To view and/or modify Farm information:
Select the Barn tab, right-click on the Farm name; choose Properties, and the Farm Properties dialog
box will appear. Modify necessary information and click OK to save the information and exit the dialog
box.
To Delete or Retire Farms:
If you find you no longer need a Farm, you can either Delete or Retire the farm. Farms with recorded
farming operations cannot be deleted but can be retired instead.
To delete a farm for which you have not entered a farming operation, select the Barn tab, right-click on
the Farm name and select Delete.
To retire a farm for which you have entered a farming operation, select the Barn tab, right-click on the
Farm name and choose Retire. When a Farm is retired, the program will add an asterisk after the Farm
name. The program will still keep the retired Farm’s history. To display/hide retired Farms on the Barn
tab, on the Menu select View and then Show Retired Land Areas.
Setting Up Fields (and Landlords)
You can quickly set up your fields and begin recording farming operations. All you have to do is enter
the field names, tillable and legal acres for your fields, and indicate whether you own, cash rent or share
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crop the fields. You can also add additional information for your fields, including FSA information
(optional). Photographs of your field taken with a digital camera, scanned in, etc can also be added to the
field information.
To add a new field:
4.
, click the + sign beside the appropriate Client to expand the tree
Select the Barn tab
view, right-click on the appropriate Farm name, and select New Field on the shortcut menu.
5.
The Field Properties dialog box that appears has four tabs you can select to enter field data:
.
On the General tab:
b. Enter a name for the field in the Description box.
c. Under Area, enter the number of Legal and Tillable acres. (Tillable acres will be used in
field records. Mapped acres are calculated automatically from mapped boundaries.)
d. Under Owner/Landlord, the Client associated with the right-clicked Farm will
automatically appear in the Client box and the Farm Name that was right-clicked will
automatically appear in the Farm box. To select a different Client and / or Farm, click
the appropriate dropdown list and select or select <Add> to create new.
e. Select whether the field is Owned, Cash Rent, or Share Crop.
6.
Select the Info tab to enter FSA and Legal information about the field (optional).
b. Select the appropriate County where the field resides, or select <Add/Edit> to add a
county to the drop down list. Select the Add button in the dialog box, and enter the name
of the county.
c. Under FSA, enter the appropriate information in the FSA Farm #, Field #, Tract # and
Land Class boxes.
d. Under Legal, enter the correct information in the Section #, Township # and Range #
boxes.
e. If desired, you may enter a brief description of the field in the Description box (you can
enter up to 255 characters, spaces and punctuation marks).
7.
If Share Crop was selected on the General tab, select the Landlord tab.
a. Click in the turquoise box to the right of Landlord: and select <Add/Edit>. The Contacts
dialog box will appear.
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b. In the Contacts dialog box click the Add button
dialog box will appear.
and the Contact Properties
i. On the Contact Properties dialog box General Tab enter the Landlord Name (or
click business if the Landlord is doing business under a business name). Job
Title and Tax ID (business or social security number) are also entered on this tab.
ii. Select the Contact Properties dialog box Address Tab to enter the Landlord
address information.
iii. Select the Contact Properties dialog box Contact Tab to enter the Landlord
telephone numbers, paper number, e-mail address, and web address.
iv. Select the Contact Properties dialog box Categories Tab to select check if
(multiple selections are possible):
1. Sell To
2. Buy From/Pay To
3. 1099 Required
4. Landlord (will automatically be selected)
5. Other (for labels, general contact)
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v. After entering all of the Landlord information, click OK to exit the Contact
Properties dialog box. Click OK again to exit the Contacts dialog box and return
to the Fields Properties dialog box Landlord Tab.
button and
c. If there are multiple landlords for the same field, press the
repeat steps in 4a and 4b. You can remove a Landlord from the field with the
button.
d. Fill in the percentage of the crop that each landlord receives and select which Inputs the
landlord gets billed for and what percentage they pay. Click the
button if all items are billed at the same percentage.
e. If the Landlord gets billed for any equipment usage, press
, select the
equipment that they get charged for, and enter the Charge/Unit in dollars (not percentage
as with the other inputs). Select the
f.
to remove equipment.
If the billed items and the percentages are the same as another previously entered field,
button to keep from entering all of the
you can press the
information again. Simply select which field from which the landlord information should
be copied.
17
8.
To add a digital photograph of the field, select the Photo tab (optional).
b. Select the
button.
c. In the Change Photo dialog box, select the folder where you previously saved a digital
photograph of the field (such as the My Pictures folder).
d. Select the image file of the digital photograph of the field, and select Open (the image
file can be a bitmap (.bmp), Joint Photographic Experts Group (.jpg), Tagged Image File
Format (.tif), or PC Paintbrush (.pcx) file).
The digital photograph of the field appears in the Field Properties dialog box. To
choose a different photograph, select the Change Photo button once more.
18
To print the photograph of the field, select the
button.
To remove the photograph, select the
button (removing the photograph
from the Field Properties dialog box will not delete the image file from your computer’s hard
drive or removable drive).
6.
When you finish entering the information that you want for the field, select OK to save the
information and exit the Field Properties dialog box. The field name will now appear under the
selected Farm on the Barn tab.
19
To view and/or modify Landlord information:
to bring up
Select the Resources menu and New Landlord or click the Landlord toolbar button
Contacts dialog box. Only Landlords will appear unless the Show All Categories box is checked. Select
the Landlord name (single left-click) and click the Properties button
to bring up the
Contact Properties dialog box allowing viewing and/or modification of Landlord information.
In the Contact Properties dialog box select the General, Address, Contact, or Category Tab to view and
/or make desired changes. Click Cancel to exit the dialog box or OK to save changes and exit.
Back in the Contacts dialog box, Landlords can be deleted by selecting the Landlord and clicking the
Delete button
only if there are no Jobs associated with the share cropped field.
To view and/or modify Field information:
Select the Barn tab click the plus (+) sign if necessary to expand the tree view right-click on the
Field name choose Properties and the Field Properties dialog box will appear. Modify necessary
information and click OK to save the information and exit the dialog box.
To Delete or Retire Fields:
If you find you no longer need a Field, you can either Delete or Retire the Field. Fields with recorded
farming operations cannot be deleted but can instead be retired.
To delete a Field for which you have not entered a farming operation, select the Barn tab, right-click on
the Field name and select Delete.
To retire a Field for which you have entered a farming operation, select the Barn tab, right-click on the
Field name and choose Retire. When a Field is retired, the program will add an asterisk after the Field
name. The program will still keep the retired Field’s history. To display/hide retired Fields on the Barn
tab, on the Menu select View and then Show Retired Land Areas.
Setting Up Crop Enterprises
Multiple crop enterprises may be setup under one field. For example, if you have a 100-acre field and
plan on planting corn on 75 acres and soybeans on 25 acres, you would add the two crop enterprises to the
field and assign the proper acreage for each of the crops. Next year maybe all 100 acres will be planted to
corn and perhaps the year after it will be split 50/50 between corn and soybeans. The program can
accommodate each of these scenarios while maintaining field histories.
Crop Enterprises are a way to analyze a certain crop in a given year or over multiple years. There is a new
enterprise for each year within a given crop. To compare records and profitability of one crop to another
and one year to another, they must have separate enterprises. For example, if a grower raises several
types of one crop (soybeans and low linolenic soybeans) and wants to compare the two, they will all need
to be separate enterprises.
To set up Crop Enterprises:
20
1.
On the Barn tab, click the + sign to beside the appropriate Client and Farm to expand the tree
view, right-click on the Field to which the enterprise is to be added and select New Crop
Enterprise.
2.
In the Enterprise Properties dialog box select <Add> and the Crop Properties dialog box
appears.
3.
In the Crop Properties dialog box, select the Commodity dropdown list and select <Add / Edit>
(the Crop Year defaults to current year).
4.
To add a commodity, press the
button and select a Commodity from the list or
select <New> to add your own. Click OK and the Commodity Properties dialog box will
appear.
21
Some items selected from the list will automatically populate the Commodity Properties dialog
box (as was the case with Corn pictured above) with the exception of the color. If using Site with
Trac, EZ Office or EZ Office Pro, select a color and it will appear on the enterprise map view.
22
a. Units are the harvested units of the commodity
b. Density and Standard Moisture are used to calculate dry quantities when harvesting.
Moisture should be the moisture that dry weight is calculated from. This information can
be received from your local elevator or wherever you deliver your grain.
c. The Value of the commodity is what will be used on Enterprise Statements and will be
used to calculate profit/loss.
d. The Color will be the displayed on the map of fields growing that commodity if Site, EZ
Office or EZ Office Pro are installed. .
5.
Click OK to save the entry and exit the Commodity Properties dialog box.
6.
Click OK to save and exit the Commodities dialog box.
7.
In the Crop Properties dialog box, the Commodity name should appear along with the Crop
Year. The Crop Year defaults to the current year. To select a different year, click the dropdown
arrow (as pictured below) to choose a different year from the dropdown list. Click OK.
8.
In the Enterprise Properties dialog box, select the Area box to enter the number of acres that
will be planted with the selected commodity. As Area will default to the total Field acreage, it is
not necessary to change the area if the entire field is to be planted with one crop. A Plant Date
may also be entered, but is optional. Click OK and repeat steps 1-6 if necessary for all other
commodities that will be planted in the field for the crop year.
To view, add or modify Commodity information:
From the Resources menu select Commodities . . . In the Commodities dialog box, select:
23
To add another commodity and then follow instructions 4 & 5 in this
a.
section.
b. A commodity (single left-click) and then
c.
to edit a commodity properties.
To delete a commodity.
To view and/or modify Crop Enterprise information:
Select the Barn tab, right-click on the Crop Enterprise, choose Properties, and the Crop Properties
dialog box will appear. Modify necessary information and click OK to save the information and exit the
dialog box.
To Delete Crop Enterprises:
If you find you no longer require a Crop Enterprise, it can be Deleted if no farming operations have been
recorded to the Crop Enterprise. Farm operations will appear below the Crop Enterprise on the Barn tab
tree view.
To delete a Crop Enterprise for which you have not entered a farming operation, select the Barn tab,
right-click on the Field name and select Delete.
Setting Up Structures
1.
To add a structure (such as a grain bin) to a farm, on the Barn tab, click the + sign beside the
appropriate Client and Farm to expand the tree view, right-click on the appropriate Farm and
select New Structure.
2.
In the Structure Properties dialog box enter a Description (Client and Farm will automatically
populate and should not require selection unless an incorrect Farm was right-clicked) and click
OK.
If an incorrect Farm was right-clicked, use the Client and Farm dropdown lists to assign the
structure to the appropriate Client and Farm and click OK.
24
To view and/or modify Structure information:
Select the Barn tab, right-click on the Structure name, choose Properties, and the Structure Properties
dialog box will appear. Modify necessary information and click OK to save the information and exit the
dialog box.
To Delete or Retire Structures:
If you find you no longer require a Structure, you can either Delete or Retire the Structure.
To delete a Structure, select the Barn tab, right-click on the Structure name and select Delete.
To retire a Structure, select the Barn tab, right-click on the Structure name and choose Retire. When a
Structure is retired, the program will add an asterisk (*) after the Structure name. To display/hide retired
Structures on the Barn tab, on the Menu select View and then Show Retired Land Areas.
Barn Tab Tree View
After changing the User Info and adding a farm, field, and crop enterprises, on the Barn tab the
click the plus (+) sign beside the appropriate client, farm, and field to expand the tree. Click the
minus (-) sign to collapse the tree.
To view and/or edit assigned Properties, right-click on the User (top name on Barn Tab), Client Farm,
Field, and Crop Enterprise and select Properties. View or make additions and/or changes and click OK
to exit.
25
Chapter 5 — Setting Up Inputs Tab Items
Prior to recording farming operations, clients, farms, fields, and crop enterprises, and inputs (workers,
equipment, and supplies) need to be entered in the program. Clients, farms, fields, and crop enterprises
are displayed on the Barn tab
tab
, and workers, equipment, and supplies are displayed on the Inputs
. This chapter will describe how to set up the Animals, Machines, People, and Supplies.
Options
There are various methods to add information to the program including the Toolbar Buttons, Menu, and
Right-Clicking. These will be briefly explained.
The Job/Resource Tools Toolbar Buttons
The toolbar has several toolbar buttons for performing many of the tasks of the program:
New Person toolbar button gives you the ability to add laborers, employees and other
workers.
New Machine toolbar button allows you to add equipment, such as tractors, sprayers and
combines.
New Supply toolbar button lets you add supplies to your inventory, such as seeds,
fertilizers and chemicals.
New Animal toolbar button let you add livestock to your farm.
Menu
26
The Menu options can be used instead of or in conjunction with the toolbar buttons. The menus offer
selections that are not available via the toolbar buttons. For example the Resources menu offers the same
options as the toolbar buttons along with Enterprises, Commodities, Job Types, Markets, and Attributes.
Contextual Menus (Right-Click Shortcut Menus)
The right mouse button (right-clicking) is often used to open contextual or shortcut menus, which are
pop-up menus that change depending where you click. This is the method that will be used when setting
up clients, farms, fields, crop enterprises, and inputs.
Setting up Animals
1.
On the Inputs tab, click the + sign to expand the tree view, right-click on the Animals icon
and select New Animal.
2.
In the Animal Properties dialog box, on the Animal tab enter a Description. Select the Photo
tab to insert a photo. Click OK to save the information and exit the dialog box.
3.
The animal will appear on the Inputs tab under the Animal icon
27
.
To view and/or modify Animal information:
Select the Inputs tab, right-click on the Animal name; choose Properties, and the Animal Properties dialog
box will appear. Modify necessary information and click OK to save the information and exit the dialog
box.
To Delete an Animal:
If you find you no longer require an Animal on your Inputs tab, you can Delete the animal by selecting
the Inputs tab, right-clicking on the Animal name and selecting Delete.
Setting up Machines
Machines can be organized by categories of application, baling/forage, farm maintenance, harvesting,
hauling/transport, land preparation, other, planting/seeding and tractors. Detailed information, including
when the last service was completed and when the next service is due, may also be tracked.
When you add machines to the Working Group box and select the Apply to Fields button, you can choose
the fields for the operations being completed. The farming operation will then calculate and display the
charge units (such as the number of acres farmed) and costs (such as the dollars per acre) for your
machines. For machines that are set up to use fuel, the program automatically calculates the amount of
fuel used on the jobs performed.
To add a new machine:
1.
Select the Inputs tab, expand the tree view if necessary by clicking the plus (+) sign, right-click
on the Machines icon
2.
and select New Machine.
The Machine Properties dialog box that appears has five tabs you can select to enter information
. Under the
for the machine
tab:
a. Enter a name for the machine in the Description box.
b. Select the type of machine in the Category list (application, baling/forage, farm
maintenance, harvesting, hauling/transport, land preparation, other, planting/seeding or
tractors).
c. Under Model, enter the make, model, year and serial number for the machine.
d. Enter the Console ID# under Console (AGCO GTA users only).
e. Under Operation, select how you want the machine to be charged (by the acre of hour) in
the Charge Unit list. Enter the rate per acre or hour in the Charge Rate box for the
machine.
i. The charge rate will be used on the enterprise statements and will be applied
directly to the acres or hours the machine farmed. This rate will also be applied
on planned operation reports.
ii. If Funds is installed and Profit Enterprise is selected for the equipment, the
charge rate will also go directly to the fields covered by the equipment. If
Passive Enterprise is selected, the charge rate will only be used for planning
28
reports. Passive and Profit Enterprises are further explained in the Funds
Manual.
f.
3.
Enter the implement width in the Width box (only necessary if using Trac Mate)
To keep track of service records for the machine, select the
tab.
a. Select the Service Interval Unit (Acre or Hour).
b. In the Current Meter box, enter the current acres or hours on the machine.
c. In the Last Serviced box, enter the acres or hours at the time of the last service.
d. In the Last Service Date box, enter the date of the last service, or select the calendar
button
and choose the date in the calendar.
e. In the Service Interval box, enter the number of acres or hours to elapse between each
service (This will automatically calculate and display the number of hours or acres until
the next service is due in the Next Service box).
f.
Enter any Service Notes in the box (up to 255 characters).
29
4.
Select the
tab.
a. Select the Harvester check box if you will use the machine to perform harvesting
operations (Combines, balers, etc.).
b. Select the Fuelable check box if you want to track fuel usage for the machine.
c. If the machine uses fuel, select the correct fuel type in the Supply Fuel list (select <Add>
to add a new fuel supply or select from the dropdown list if the supply has already been
set up under supplies). Enter the Default Burn Rate, and select Gal/Acre or Gal/Hr.
d. If Funds is being used, select Passive or Profit Enterprise under Enterprise Type.
(Enterprise Type will be explained in the Funds manual)
30
5.
Add a digital photograph of the machine by selecting the
a. Select the
button.
31
tab (optional).
b. In the Change Photo dialog box, select the folder where you previously saved a digital
photograph of the field (such as the My Pictures folder).
c. Select the image file of the digital photograph of the field, and select Open (the image
file can be a bitmap (.bmp), Joint Photographic Experts Group (.jpg), Tagged Image File
Format (.tif), or PC Paintbrush (.pcx) file).
i. The digital photograph of the field appears in the Field Properties dialog box.
To choose a different photograph, select the Change Photo button once more.
To print the photograph of the field, select the
button.
To remove the photograph, select the
button (removing the photograph
from the Field Properties dialog box will not delete the image file from your computer’s hard
drive or removable drive).
6.
To add machine costing to invoices, select the
tab.
a. Check to Include on Invoice
b. Enter an amount under Invoice Rate if different from the invoiced from the Costing Rate
entered on the General Tab.
32
7.
When you finish entering the information for the machine, select OK. The machine now appears
in the Inputs tab, where you will find it under the appropriate machine category
under the
Machines icon
.
To view and/or modify Machine information:
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view, right-click on the
Machine name, choose Properties, and the Machine Properties dialog box will appear. Modify necessary
information and click OK to save the information and exit the dialog box.
To Delete or Retire Machines:
If you find you no longer need a Machine, you can either Delete or Retire the Machine. Machines with
recorded farming operations, cannot be deleted but can instead be retired.
To delete a Machine for which you have not entered a farming operation, select the Inputs tab, right-click
on the Machine name and select Delete.
To retire a Machine for which you have entered a farming operation, select the Inputs tab, right-click on
the Machine name and choose Retire. When a Machine is retired, the program will add an asterisk (*)
after the Machine name. The program will still keep the retired Machine’s history. To display/hide retired
Machines on the Inputs tab, on the Menu select View and then Show Retired Inputs.
Setting up People
Actions/jobs by employees can be automatically tracked by using them in a farming operation. Add
workers to the Working Group box and select the Apply to Fields button. Select the field(s) in which the
employees are working. Select the type of operations they are performing, the number of hours taken to
finish the operation and pay rates. If you have installed Funds too, dates and hours worked will also be
tracked.
Trac, EZ Office and EZ Office Pro enable invoicing to Landlords, for custom work, etc. These contacts
should all be set up in the manner described below.
To add a new person:
1.
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view, right-click the
People icon
2.
, and select New Person.
The Person Properties dialog box that appears has seven tabs on which to enter information.
If Funds is installed, the Invoice Tab is replaced with a Payroll tab.
On the
tab:
a. Check the Business box to add a business name rather than an individual’s name.
b. Select the person’s Title, enter their First, Middle, and Last name, and select the
appropriate Suffix.
33
c. The Full Name and Sorted Name will automatically fill in. You may change these to
your preference. The Sorted Name is how the name will appear in all of the lists and
reports.
d. You can also enter the name of the Business for which the person works, their
appropriate Job Title, and Tax ID (enter the Tax ID or Social Security Number).
3.
Select the
tab to add the person’s mailing address.
a. Enter their P.O. Box, rural route, or street address in the Street 1 and Street 2 boxes.
b. Enter the person’s City/Town, State/Province, Zip/Postal Code, and Country in the
appropriate boxes.
4.
tab to enter contact information including Home, Business, Fax,
Select the
Mobile, Pager, and additional telephone number, plus e-mail and website address.
5.
Select the
tab and click to check the box(es) that apply to the contact:
a. Select Sell To if this person will purchase items from your farm.
b. Select Buy From / Pay To if your farm will purchase items from the contact.
c. Select 1099 Required if you the Federal Government will require you to fill out a Form
1099.
34
d. Select Landlord if the added person is one of your landlords.
e. Select Other if the contact fits some other category.
6.
Select the
rate.
tab to record employee license number and charge
a. If the employee has a pesticide applicator’s license, enter the license number here and it
will show up on all application reports for that employee.
b. Enter the Charge Rate in dollars per hour that the employee gets paid. This charge rate is
very similar to the charge rate used for machinery. Without Funds, this cost is allocated
directly to each farming operation the employee performs. If Funds is installed, this rate
will only be used for Planned Operations and payroll will determine the actual costs that
are applied to each Crop Enterprise.
8.
Add a digital photograph of the machine by selecting the
(optional).
a. Select the
button.
35
tab
d. In the Change Photo dialog box, select the folder where you previously saved a digital
photograph of the field (such as the My Pictures folder).
e. Select the image file of the digital photograph of the field, and select Open (the image
file can be a bitmap (.bmp), Joint Photographic Experts Group (.jpg), Tagged Image File
Format (.tif), or PC Paintbrush (.pcx) file).
i. The digital photograph of the field appears in the Field Properties dialog box.
To choose a different photograph, select the Change Photo button once more.
To print the photograph of the field, select the
button.
To remove the photograph, select the
button (removing the photograph
from the Field Properties dialog box will not delete the image file from your computer’s hard
drive or removable drive).
7.
Select the
tab to select whether to include cost units on invoices.
a. Check if the costing should be included on invoices.
b. Enter the invoice rate if it differs from the rate entered on the Employee tab.
8.
When finish entering the Person information, select OK to save and exit the dialog box. The
Person then appears on the Inputs tab under the People icon .
To view and/or modify Person information:
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view, right-click on the Person
name, choose Properties, and the Person Properties dialog box will appear. Modify necessary information
and click OK to save the information and exit the dialog box.
To Delete or Retire Persons:
If you find you no longer need a Person, you can either Delete or Retire the Person. Persons with
recorded farming operations, cannot be deleted but can instead be retired.
36
To delete a Person for which you have not entered a farming operation, select the Inputs tab, right-click
on the Person name and select Delete.
To retire a Person for which you have entered a farming operation, select the Inputs tab, right-click on the
Person name and choose Retire. When a Person is retired, the program will add an asterisk (*) after the
Person name. The program will still keep the retired Person’s history. To display/hide retired Persons on
the Inputs tab, on the Menu select View and then Show Retired Inputs.
Setting up Supplies
Comprehensive information can be kept for all of the supplies you apply to your fields such as seed,
fertilizers, insecticides, and other chemicals. You can record detailed chemical information and re-entry
restrictions for applicable chemicals and document the analysis of nitrogen, phosphorus, potassium and
other nutrients for your fertilizers.
Costs of supplies are allocated to the fields according to the costing rate entered in the Supply Properties
dialog box if Funds is not installed and for all planned jobs (even with Funds). If Funds is installed,
supply costing is derived from the purchased cost of the product.
To add a new supply:
1.
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view, right-click on
and select New Supply.
the Supplies icon
2.
The Supply Properties dialog box opens and has the following tabs to record information for the
supply:
On the
tab:
a. Enter a name for the supply in the Description box.
b. If relevant, enter the Part # number for the supply.
c. If Funds is installed, you will have to select the applicable account.
d. Select the Add to Markers check box, if applicable.
37
e. Under Type select the supply category. Enter the Purchased Units, Unit Cost,
Distributed Unit and the Default Application Rate.
i.
3.
Unit cost is similar to charge rate for machinery and people. This will be used on
Enterprise statements if Funds is not installed as well as on planned operation
reports. If Funds is installed, it is still important to enter this value, as it will still
be used on all planned operation reports.
To keep detailed chemical records for the supply, select the
tab.
a. Select the Keep Detailed Chemical Records check box and
b. Enter all of the applicable information about the supply. This information should be
taken from the chemical label.
i. Chemical Name
ii. EPA #
iii. Manufacturer
iv. Formulation
v. Mode of Operation
vi. Default Carrier
38
1. Select <Add/Edit>
2. In the Carrier dialog box select Add.
3. In the Carrier Properties dialog box type carrier name in the Carrier
box and select the distribution unit from the dropdown list. Click OK
to save and exit the Carrier Properties dialog box. Click OK to save
and exit the Carriers dialog box.
vii. Default Carrier Rate
viii. Target Problems (max. 5)
1. Select
dialog box appears.
2. In the Pest Selection dialog box click
dialog box appears.
and the Pest Selection
and the Pests
3. In the Pests dialog box select
and type the pest name.
Continue adding pests by clicking the Add button. Click OK to save
and exit the Pests Dialog box.
39
4. In the Pest Selection dialog box, choose pests from the Pests box
select the pests controlled by the chemical (select more than one by
pressing the keyboard Ctrl key and selecting items with a left mouse
button to add them to the
click), and then select the
Selected Pests box. A maximum of 5 pests can be selected. Many
times, a broad term such as Broadleaves or Grasses can be used to
narrow the list.
5. To remove pests from the Selected Pests box, select them in the box
and select the
button, or select
to remove all.
6. If you need to add a new pest to the Pest Selection dialog box, select
to open the Pests dialog box, select the Add button,
and enter the name of the new pest.
40
4.
If the supply is a fertilizer, select the Fertilizer tab
and complete the following:
a. In the Fertilizer Nutrients box, select the first nutrient and the percent of the analysis that
nutrient makes up in the Percent % column. The picture below shows an example of
liquid 10-34-0.
b. Select the Add Nutrient
Nutrients box.
button to add a row to the Fertilizer
c. In the new row, enter the second nutrient in the Nutrient column and the percentage of
that nutrient in the Percent % column.
41
d. Repeat the previous steps to add as many nutrients as needed.
e. If a nutrient is not in the drop down list, select <Add/Edit> to add it to the list.
f.
Remove a nutrient from the analysis by selecting the remove button
row for that nutrient.
to the left of the
g. The Product Weight conversion factor will be automatically entered for you.
5.
Select the
tab to record re-entry restrictions for the supply. Re-entry Restrictions
should be taken directly from the label.
a. Select the Re-entry Restrictions check box and enter the required number of hours in
the Restricted-Entry Interval box.
42
b. In the PPE Required for Handlers and Early Entry PPE Required for Workers boxes,
enter the required protective equipment for those handling the supply.
c. In the Other Label Requirements box, enter the other requirements for those handling
the supply.
d. If applicable, select the Treat Area Posting and Oral Notification Required check box.
6.
If there is a Pre-Harvest Interval restriction on the chemical, select the
tab.
a. Select the crop from the drop down list or select <Add/Edit> to add the crop.
b. Enter the Pre-Harvest Interval (in Days) in the second column.
c. If there are restrictions for more than one crop, click Add Crop
43
.
7.
Select the Invoice
tab to select whether to add job costing to an invoice.
a. Click the check the box beside Include on Invoice.
b. Enter a costing unit only if it differs from the Unit Cost entered on the General tab.
8.
When you have all of the desired information recorded for the supply, select OK (the supply will
now appear in the Inputs box, under the appropriate Supply type—for example, a new fertilizer
will appear under the Fertilizer/Lime icon
).
To view and/or modify Supply information:
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view, right-click on the Supply
name, choose Properties, and the Supply Properties dialog box will appear. Modify necessary
information and click OK to save the information and exit the dialog box.
To Delete or Retire a Supply:
If you find you no longer need a Supply, you can either Delete or Retire the Supply. Supplies with
recorded farming operations cannot be deleted but can instead be retired.
44
To delete a Supply for which you have not entered a farming operation, select the Inputs tab, right-click
on the Supply name and select Delete.
To retire a Supply for which you have entered a farming operation, select the Inputs tab, right-click on the
Supply name and choose Retire. When a Supply is retired, the program will add an asterisk (*) after the
Supply name. The program will still keep the retired Supply’s history. To display/hide retired Supplies
on the Inputs tab, on the Menu select View and then Show Retired Inputs.
Inputs Tab Tree View
On the Inputs tab click the plus (+) sign beside the appropriate icon to expand the tree. Click the
minus (-) sign to collapse the tree.
To view and/or edit assigned Properties, right-click on the Animal, Person, Machine or Supply and
select Properties. View or make additions and/or changes and click OK to exit.
45
Chapter 6 – Planning and Recording Jobs
Once fields and inputs have been added, you can begin entering farming operations (also called jobs).
These consist of tillage, planting, spraying and harvesting operations to name a few. To record a job, all
you have to do is add the machines, people, and supplies for the job to the Working Group box, select the
Apply to Fields button, and choose the fields where the operation was performed. You can also enter
planned jobs showing the inputs you intend to use for each job which will enable you to print work orders
to give to your workers in the field. If you have Trac Mate installed on a field computer such as a Yuma,
Nomad or Juno, you can export the work orders for use in that device. Planned jobs are also useful for
generating cost-per-acre estimates for the upcoming crop year. This can be helpful when setting up a
budget in Funds or to just get an idea of supply costs for the year.
When you or your workers complete a job, you can mark the planned job as complete. If you did not
want to enter a planned job for the work done in the field, you can record a completed job. All of the
planned and completed jobs you add to the program are conveniently listed on the Jobs tab. To help you
find a job, you can sort the jobs in the Jobs tab window by field name, date, or other category.
Additionally you can use the EDIT FILTER to refine the list to specified details.
You will find information about how to synchronize work orders with the field computer as well as print
work orders and other reports in other chapters of this reference guide. This chapter describes how to
record planned and completed jobs.
Planned Jobs
To create planned jobs, add all of the inputs (machinery, people, and supplies) you expect to use to the
Working Group box. Select the Apply to Fields button, and then choose the field or fields for which you
are planning the job. The planned jobs are displayed in the Jobs tab window with orange text and
clipboard icons without checkmarks, to help you see at a glance what farming operations are yet to be
completed. Once you complete the jobs, the text color is changed to black and adds icons of clipboards
with checkmarks
to the completed jobs.
When planning a job, all of the inputs, such as machinery and people, may not be known. In this case,
apply only the inputs that are known and the others can be added when the job is complete. Modifying
jobs will be discussed in the following chapter.
To record a planned job:
1.
Select the Inputs tab, click the plus (+) sign if necessary to expand the tree view.
2.
Double-click each input (machines, people, supplies) that will be used for the job. The inputs will
then be added to the working group. You can also select the input (single left-click) and click the
Add
icon to add inputs.
46
3.
4.
Repeat to add as many machines, people and supplies as needed for the planned job.
To remove an input from the working group, highlight it in the Working Group box, and select
the remove button.
To remove all inputs from the working group, select the remove all
button.
5. After you have all of the inputs you expect to use during the operation in the Working Group
6.
box, select the Apply to Fields
button.
In the Apply Working Group dialog box, click the plus (+) sign to expand the tree and click in
the box beside the field(s) for which you are planning the job.
47
7.
Select the Record Planned Jobs button
to open the Farming dialog
box. The orange boxes indicate the operation is a Planned Job and not a Completed Job (the box
would be gray). The Farming dialog box displays the general information for the planned job,
followed by the information for each input. If more than one field was selected, the dialog box
displays a separate column for each field. There will be Total Column to the left if there are
multiple fields selected. Total values may be entered here and will be taken across each field by
the proportion of the Area Farmed in each.
If Site, EZ Office or EZ Office Pro is installed, you may also select the fields that the operation
will be performed on in the
tab. To select multiple fields, hold down the shift key
while selecting them. After all of the fields have been selected, right click and select Apply
Working Group to Planned…
a. Enter the information for the planned job:
i. The field name and job type will be listed in the Job Name. You may rename the
Job if desired. To change the planned field name, select a field name button in
the Field Name row and select a different field in the Fields dialog box.
48
8.
To change the planned crop enterprise, select a different commodity and year in the Crop
Enterprise list. Select <Add> to add a new crop enterprise to the list.
Always assign a Crop Enterprise (there is no Field Prep as with previous versions). Crop
enterprises never get closed and each operation can be edited at any time. If the Enterprise
changes throughout the year (plant a field to beans when it was planned to be corn) in a certain
field, it can be edited under each individual job.
10.
The Job Type is automatically populated according to the type of machine(s) used in the farming
operation. If a different Job Type should be displayed, click in the Job Type box and choose
from the dropdown list or select <Add / Edit> to add a different Job Type. Job types are simply
a way to sort through the many operations that take place throughout the year. These can be
queried for reports and editing.
11.
Enter/change the Console ID if applicable
49
12.
The Area Farmed defaults to the tillable acres of the selected field. (If a partial operation was
completed previously, it will default to the remaining tillable acres.) During a planned operation,
area farmed is usually not changed from the tillable acres as actual applied acres will not be
known until the job is complete. They may be changed if a partial operation is planned. The Area
Farmed will carry to the charge units and applied area of the inputs below.
13.
The Start and Stop Date will default to the date the planned job was created. Adjust the Start
and Stop Date (actual or estimated as they can be edited later) in m/d/yyyy for format or via the
calendar button
can also be used or delete entry (so box is blank for entry later).
Enter the information for each of the inputs. The Job Hours based off of these entries will be
automatically calculated for you. The program will also fill these hours into the Charge Units
(Hours) for any applicable inputs. If time is not known, estimate or leave these items blank.
15. Inputs may be added or deleted.
14.
a. To add an Input, select Add and then Input from the Farming dialog box menu.
i.
The Resources dialog box will appear. Click the plus (+) sign beside the
appropriate item to expand the tree, and then select the Input to be added by
clicking in the appropriate box.
50
ii.
Click OK to exit the Resources dialog box.
iii.
In the Farming dialog box enter any necessary information associated with the
added input.
b. Any of the inputs may be removed from the planned operation by pressing the
button next to it.
If a Person was used in the planned operation, the Charge Units (hours) will be filled in
automatically from the Job Hours calculated from the Start and Stop Dates and Times. The Cost
($/hour) of the worker defaults to the cost entered in the Person Properties dialog box Employee
Tab. Both of these values may be modified in the Farming dialog box, if necessary.
Any machinery used in the operation will be under the Personnel. Once again, the Charge Units
and Cost of the machinery will come from the Area Farmed and the Machine Properties
(General Tab) respectively. If the machinery uses fuel, the estimated Fuel Used as well as the
Fuel Cost will display as well. Any of these values may be edited in the Farming dialog box.
After the machinery, all of the supplies that are planned to be used are listed. If the supply is
going to be applied using Variable Rate Application, check the corresponding box. This will
allow you to create a variable rate prescription map for this supply. Variable Rate Application
will be covered in the Site manual.
Select the machine that will be applying the supply and if needed, edit the Applied Area,
Planned Rate, or Cost of the supply. The Planned Rate and Cost of the supplies are the values
that were entered when the supply was setup. Quantity Used is calculated from the Applied
Area and Planned Rate. Changing the Quantity Used will also change the Planned Rate and
vice versa.
If applicable, select a Chemical
Carrier and enter a Carrier Rate
for each Chemical.
If a supply is an insecticide,
herbicide, or other pest-control
chemical, you can select the
button and
choose the pests that the
chemical controls (you can
choose up to five pests for each
chemical).
51
16.
Save the planned job by selecting OK, or select Cancel to close the Farming dialog box without
saving the planned job. The planned job you saved is added to the Jobs tab window, where it has
orange-color text and an icon of a clipboard without a checkmark . If you selected more than
one field, the program adds a separate planned job for each field to the Jobs tab window.
Completing Planned Jobs
After you create your planned jobs (also called planned farming operations), changes to the planned jobs
may be done as often as you like before you assign the jobs to your workers. All you have to do is select
the planned jobs in the Jobs tab window and re-open the Farming dialog box to make the modifications
you want. When you have the plans for the job entered to your satisfaction, you can then print planned
job reports to give to your workers, or you can mark the jobs for export to Trac Mate so your workers can
use the work orders on a field computer such as the Yuma, Nomad or Juno.
After you print or export work orders, you can easily mark a job as complete with just two clicks of your
mouse. See the next chapters of this reference guide for instructions on editing planned jobs, printing
work orders, and exporting work orders. This section explains how to complete planned jobs. To locate a
planned job and mark it as complete:
1.
Find the planned job you that want to mark as complete in the Jobs tab window:
a. Select the Jobs tab
.
b. In the Jobs tab window, jobs can be sorted by selecting the appropriate column header,
such as the Date or Field column header.
c. Select a column header a second time to reverse the sort order.
d. If necessary, scroll up
or down
through the farming operations to find the job you
wish to complete. Remember, planned jobs are listed in orange and have a clipboard with
no checkmark
.
e. If there is a long list in the Jobs tab and you are having a problem finding the correct
operation, you can use a filter to only display certain jobs.
i.
Press the
button at the bottom of the
tab. You can now
use the Job Filter to narrow the jobs listed by any of the following parameters:
Date Range, Farm/Field, Crop Year, Commodity, Job Type, Operator, Console,
Input, or Status.
ii.
For example, if the job that needs to be completed is a corn enterprise, check the
box beside Commodity and select Corn. Since we know this job is a planned job,
Status can also be checked and Planned can be selected. Click OK to apply the
Filter.
52
iii.
To show all of the jobs in the Jobs tab once again, simply click the Clear Filter
button at the bottom of the screen.
2.
After locating the planned job that you want to complete in the Jobs tab window, you may want
to verify this is the correct operation.
a. Right-click the job and select Properties on the shortcut menu or select the job to
highlight it and select the Properties button
window.
53
at the bottom of the Jobs tab
b. In the Farming dialog box that opens, examine the information to verify it is the correct
job (This is the same information that was entered when the Planned job was created.)
3.
You may now complete the planned job.
a. Right-click the job and select Complete on the shortcut menu or select the job to
highlight it and select the Complete button
window.
at the bottom of the Jobs
b. You may now make any changes to the operation in the Farming dialog box that opens.
Notice the orange highlighted boxes are now grey. This is to show you that the operation
is a Completed Job and not a Planned Job. Fill in any information that was not known
when the job was planned and correct any information that may have changed.
c. Select OK to complete the job. The job will be marked as completed and the text color of
the job will change from orange to black and a checkmark will be placed on the clipboard
.
d. Select Cancel rather than OK if you decide not to complete the job. The job will continue
to be displayed as a planned job with orange-color text and a clipboard without a
checkmark .
Once you mark a job as complete, you cannot change it back to a planned job; however, you can make
changes to the completed job as needed. You can also delete a completed job and reenter it as a planned
job. For explanations on editing and deleting jobs, see the appropriate chapter of this reference guide.
Recording Tillage Operations
Rather than recording planned farming operations and then marking them as complete, you can just
record completed farming operations (also called completed jobs). To record a tillage farming operation,
add all of the used inputs (people, machinery, supplies) to the working group and then select the Apply to
Fields button. Before you save the tillage operation, complete the details of the job in the Farming dialog
box. The completed tillage operation will be added to the Jobs tab window where it has black text and an
icon of a clipboard with a checkmark
.
54
To record a tillage operation:
1.
Select the Inputs tab
2.
Add Machines to the Working Group:
a. Select the plus (+) sign next to the Machines icon
tree.
Machines to expand the Machines
b. Find the machinery that will be used in the operation within the tree by selecting the plus
sign to open each category.
to add it to the Working Group box.
c. Select each machine and press the add button
Double-clicking on the machine name will also add it to the Working Group.
d. To remove a machine from the working group, select a machine in the Working Group
box and select the remove button
or double click on the machine name. To remove
all inputs from the working group, select the remove all button.
3.
Add a Person to the Working Group:
a. Select the plus (+) sign next to the People icon
to expand the People tree.
b. Select the worker who performed the tillage operation and add them to the Working
Group box by selecting the add button
or by double-clicking the name.
c. Repeat the previous steps to add any additional workers to the operation.
d. To remove a person from the working group, select a person in the Working Group box
and select the remove button
or double click on the machine name. To remove all
inputs from the working group, select the remove all button.
4.
After adding all inputs to the Working Group, select the Apply to Fields button
.
55
5.
In the Apply Working Group dialog box, select the field(s) that the tillage operation was
performed in:
a. In the Fields box, select the plus sign plus (+) sign next to the icon of the Farm to which
the Field is assigned to expand the tree.
b. Click to check the box beside the appropriate Field.
c. Repeat these steps to add any additional fields to the tillage operation.
d. To remove a field from the tillage operation, click to deselect.
e. Select the Record Completed Jobs
Farming dialog box.
6.
button to open the
In the Farming dialog box, enter the details about the tillage operation:
a. If multiple fields were selected, there will be a separate column for each field with a
Total Column on the left. If items are entered into the total column, they will carry
through to all fields selected. If quantities are entered in the total column, they will get
distributed to each field by proportion of total area farmed.
b. General information for the tillage operation is listed, followed by specific information
for each input. Weather and field condition information is also included for every farming
operation. You may need to scroll up and down to see all of the items listed for the
operation.
56
c. If the wrong field was selected, select the Field Name button and choose a different field
in the Fields dialog box.
d. The Crop Enterprise box will be blank if you
have not previously chosen a crop enterprise
for the field. Select the crop you intend to
plant in the field and the correct crop year. If
the correct crop enterprise is not listed, select
<Add> to add the new enterprise.
Unlike in past versions, it is best to select a
crop enterprise even if you are unsure of the
crop. This can be edited at any time.
e. The field name and job type will be listed in
the Job Name. You may rename the Job if
desired.
f.
If a machine from the Land Preparation folder
was chosen, Land Preparation will be the
listed Job Type. Job Type is a simple way of
sorting operations. Jobs can be queried by this,
so it is important to have the correct type
selected.
g. The Area Farmed box displays the tillable
acres for each field. If a partial tillage
operation was performed previously, the
remaining acres will be shown here. If the
entire field was not farmed, enter the covered
acres. This value will then be carried to the
charge units for any inputs that charge by the
acre.
h. The Start Date and Stop Date boxes display
the current working date. If the operation was completed on a different date, enter it here.
The operation may also be completed over more than one day.
i.
Enter the appropriate Start and Stop Times for the operation. The total hours will
automatically be calculated and displayed in the Job Hours box. These hours will be
carried to any inputs that have hours as Charge Units. Job Hours and Charge Units can
be edited and do not have to match the start and stop times.
j.
The Operator is the person that was added to the Working Group. If more than one
operator was selected, you must choose only one Operator for each field. You can select
an operator from the list, or select <Add> to add a new one. The operator is another way
that jobs can be queried or sorted in the Jobs tab.
k. If necessary, you can change the Charge Units and Cost for any workers in the
operation. If Funds is installed, Cost will not be listed as it will be derived directly from
the employee’s payroll.
l.
For any of the machines used in the operation, you can change the Charge Units, Cost,
Fuel Used, and Fuel Cost items. Once again, Cost and Fuel Cost will only display if
Funds is not installed. These items will be explained further in the Funds manual.
57
m. Any of the Inputs may be removed from the operation by pressing the Delete button
next to the input.
n. Inputs may be added while in the Farming dialog box by selecting the Add Input menu
item and then selecting the input from the Resources dialog box.
o. To record weather information, select values in the Sky Conditions and Wind Direction
lists, and enter the appropriate numbers in the Wind Speed, Gusting To, Temperature
and Relative Humidity % boxes.
7.
Once all of the information is entered into the Farming dialog box, select OK to save the tillage
operation. The completed operation is added to the Jobs tab window with black text and an icon
of a clipboard with a checkmark
8.
for every field that the operation was performed.
If no additional operations are to be performed using the current inputs, remove the, from the
Working Group dialog box by selecting the remove all button.
Recording Planting Operations
To record a planting farming operation, add all of the inputs that were used to the working group, select
the Apply to Fields button, and choose the field or fields to which you want to apply the inputs. Before
you save the planting operation, enter all of the details from the job in the Farming dialog box. The
completed planting operation will be added to the Jobs tab window where it will have black text and an
icon of a clipboard with a checkmark
.
To record a planting operation:
1.
Select the Inputs tab
2.
Add Machines to the Working Group:
a. Select the plus (+) sign next to the Machines icon
58
to expand the Machines tree.
b. Find the machinery that will be used in the planting operation within the tree by selecting
the plus sign to open each category.
to add it to the Working Group box.
c. Select each machine and press the add button
Double-clicking on the machine name will also add it to the Working Group.
d. To remove a machine from the working group, select a machine in the Working Group
box and select the remove button
or double click on the machine name. To remove
all inputs from the working group, select the remove all button.
3.
Add a Person to the Working Group:
a. Select the plus (+) sign next to the People icon
to expand the People tree.
b. Select the worker who performed the planting operation and add them to the Working
Group box by selecting the add button
or by double-clicking the name.
c. Repeat the previous steps to add any additional workers to the operation.
d. To remove a person from the working group, select a person in the Working Group box
and select the remove button
or double click on the machine name. To remove all
inputs from the working group, select the remove all button.
4.
Add a Supplies to the Working Group:
a. Select the plus (+) sign next to the Supplies icon
to expand the tree.
b. Select the Supply and add to the Working Group box by selecting the add button
by double-clicking the name.
or
c. Repeat the previous steps to add any additional supplies to the operation.
d. To remove a Supply from the working group, select the Supply in the Working Group
box and select the remove button
or double click on the machine name. To remove
all inputs from the working group, select the remove all button.
5.
In the Apply Working Group dialog box, select the field or fields to which the planting operation
was performed.
a. In the Fields box, select the plus sign plus (+) sign next to the icon of the Farm to which
the Field is assigned.
59
b. Click to check the box beside the appropriate Field.
c. Repeat these steps to add any additional fields to the tillage operation.
d. To remove a field from the tillage operation, click to deselect.
e. Select the Record Completed Jobs button
Farming dialog box.
6.
to open the
In the Farming dialog box, enter the details about the planting operation:
a. If multiple fields were selected, there will be a separate column for each field with a
Total Column on the left. If items are entered into the total column, they will carry
through to all fields selected. If quantities are entered in the total column, they will get
distributed to each field by proportion of total area farmed.
General information for the planting operation is listed, followed by specific information
for each input. Weather and field condition information is also included for every farming
operation. You may need to scroll up and down to see all of the items listed for the
operation.
b. If the wrong field was selected, select the Field Name button and choose a different field
in the Fields dialog box.
c. The Crop Enterprise box will be blank if you have not previously chosen a crop
enterprise for the field. Select the crop you are planting in the field and the correct crop
year. If the correct crop enterprise is not listed, select <Add> to add the new enterprise.
d. The field name and job type will be listed in the Job Name. You may rename the Job if
desired.
60
e. If a machine from the Planting/Seeding folder was chosen, Planting/Seeding will be the
listed Job Type. Job Type is a simple way of sorting operations. Jobs can be queried by
type, so it is important to have the correct type selected.
f.
The Area Farmed box displays the tillable acres for each field. If a partial planting
operation was performed previously, the remaining acres will be shown here. If the entire
field was not farmed, enter the covered acres. This value will be carried to the charge
units for any inputs that charge by the acre as well as Applied Areas.
g. The Start Date and Stop Date boxes display the current working date. If the operation
was completed on a different date, enter it here. The operation may also be completed
over more than one day.
h. Enter the appropriate Start and Stop Times for the operation. The total hours will
automatically be calculated and displayed in the Job Hours box. The total hours will be
carried over to any inputs that have hours as Charge Units. Job Hours and Charge
Units can be edited and do not have to match the start and stop times.
i.
The Operator is the person that was added to the Working Group. If more than one
operator was selected, you must choose only one Operator for each field. You can select
an operator from the list, or select <Add> to add a new one. By Operator is another way
that jobs can be queried or sorted in the Jobs tab.
j.
If necessary, you can change the Charge Units and Cost for any workers in the
operation. If Funds is installed, Cost will not be listed as it will be derived from the
employee’s payroll.
k. For any of the machines used in the operation, you can change the Charge Units, Cost,
Fuel Used, and Fuel Cost items. Once again, Cost and Fuel Cost will only display if
Funds is not installed. These items will be explained further in the Funds manual.
l.
For the supplies used in the operation, select the Machine that applied them. Applied
Area is filled in from the Area Farmed. Planned Rate defaults to the rate specified when
setting up the supply. You may change it as needed. Qty. Used gets calculated from the
Area Farmed and the Planned Rate. If actual amounts are different than this, enter them
here and Actual Rate will reflect the new value. Cost of each supply is from the value
entered when setting up the supply. This can be edited if needed. Again, Cost for a
supply will not show up if Funds is installed.
m. For restricted-use supplies, you can select a carrier in the Chemical Carrier list and enter
a rate in the Carrier Rate box.
n. For herbicides, insecticides and other pest-control supplies, you can select the Pests
Controlled button to choose the applicable pests. If pests were selected when entering the
supply, they will already be chosen here.
o. Any of the Inputs may be removed from the operation by pressing the Delete button
next to the input.
p. Inputs may be added while in the Farming dialog box by selecting the Add Input menu
item and then selecting the input from the Resources dialog box.
q. To record weather information, select values in the Sky Conditions and Wind Direction
lists, and enter the appropriate numbers in the Wind Speed, Gusting To, Temperature
and Relative Humidity % boxes (optional).
r.
To record field conditions, select the applicable values in the Growth Stage, Application
Method, Soil Condition and Soil Type lists, or select <Add/Edit> to add any new values
(optional).
61
7.
Once all of the information is entered into the Farming dialog box, select OK to save the planting
operation. The completed operation is added to the Jobs tab window with black text and an icon
of a clipboard with a checkmark for every field that the operation was performed
8.
.
If no more operations are to be performed using the current inputs, remove the, from the Working
Group dialog box by selecting the remove all button
.
Recording Harvest Operations
To record a harvest farming operation, add all of the inputs (labor, machinery, etc) to the working group
and select the Apply to Fields button. Before you save the harvest operation, enter all of the details from
the harvest into the Farming dialog box. The completed harvest operation will be added to the Jobs tab
window where it will have black text and an icon of a clipboard with a checkmark.
62
To record a harvest operation:
1.
Select the Inputs tab
2.
Add Machines to the Working Group:
a. Select the plus (+) sign next to the Machines icon
to expand the Machines tree.
b. Find the machinery that will be used in the harvest operation within the tree by selecting
the plus sign to open each category.
c. Select each machine and press the add button
to add it to the Working Group box.
Double-clicking on the machine name will also add it to the Working Group.
d. To remove a machine from the working group, select a machine in the Working Group
box and select the remove button
or double click on the machine name. To remove
all inputs from the working group, select the remove all button.
3.
Add a Person to the Working Group:
a. Select the plus (+) sign next to the People icon
to expand the People tree.
b. Select the worker who performed the harvest operation and add them to the Working
Group box by selecting the add button
or by double-clicking the name.
c. Repeat the previous steps to add any additional workers to the operation.
d. To remove a person from the working group, select a person in the Working Group box
and select the remove button
or double click on the machine name. To remove all
inputs from the working group, select the remove all button.
4.
In the Apply Working Group dialog box, select the field(s) to which the harvest operation was
performed.
a. In the Fields box, select the plus sign plus (+) sign next to the icon of the Farm to which
the Field is assigned.
63
b. Click to check the box beside the appropriate Field.
c. Repeat these steps to add any additional fields to the tillage operation.
d. To remove a field from the tillage operation, click to deselect.
e. Select the Record Completed Jobs button
Farming dialog box.
64
to open the
5.
In the Farming dialog box, enter all of the details about the harvest operation.
a. If multiple fields were selected, there will be a separate column for each field with a
Total Column on the left. If items are entered into the total column, they will carry
through to all fields selected. If quantities are entered in the total column, they will get
distributed to each field by proportion of total area farmed.
b. General information for the planting operation is listed, followed by specific information
for each input. Weather and field condition information is also included for every farming
operation. You may need to scroll up and down to see all of the items listed for the
operation.
c. If the wrong field was selected, select the Field Name button and choose a different field
in the Fields dialog box.
65
d. The Crop Enterprise list displays the year and commodity you chose during a previous
farming operation. This should be correct; however, you can change it here if needed. If
the enterprise is not listed, select <Add> to add the new enterprise to the list.
e. The field name and job type will be listed in the Job Name. You may rename the Job if
desired.
f.
If a machine from the Harvesting folder was chosen, Harvesting will be the listed Job
Type. Job Type is a simple way of sorting operations. Jobs can be queried according to
job type, so it is important to have the correct type selected.
g. The Area Farmed box displays the tillable acres for each field. If a partial harvest
operation was performed previously, the remaining acres will be shown here. If the entire
field was not farmed, enter the covered acres. This value is carried to the charge units for
any inputs that charge by the acre.
h. The Start Date and Stop Date boxes display the current working date. If the operation
was completed on a different date, enter it here. The operation may also be completed
over more than one day.
i.
Enter the appropriate Start and Stop Times for the operation. The total hours will
automatically be calculated and displayed in the Job Hours box. These hours will be
carried to any inputs that have hours as Charge Units. Job Hours and Charge Units can
be edited and do not have to match the start and stop times.
j.
The Operator is the person that was added to the Working Group. If more than one
operator was selected, you must choose only one Operator for each field. You can select
an operator from the list, or select <Add> to add a new one. The operator is another way
that jobs can be queried or sorted on the Jobs tab.
k. If necessary, you can change the Charge Units and Cost for any workers in the
operation. If Funds is installed, Cost will not be listed as it will be derived directly from
the employee’s payroll.
l.
For any of the machines used in the operation, you can change the Charge Units, Cost,
Fuel Used, and Fuel Cost items. Once again, Cost and Fuel Cost will only display if
Funds is not installed. These items will be explained further in the Funds manual.
m. To add a new input to the harvest job (such as another machine or person) select the
Add>Input menu item, and select the input you want to add in the Resources dialog box
that opens and select OK.
n. Any of the Inputs may be removed from the operation by pressing the Delete button
next to it.
o. Inputs may be added while in the Farming dialog box by selecting the Add Input menu
item and then selecting the input from the Resources dialog box.
p. If scale tickets are available, press the Scale Tickets button
To learn how to enter scale tickets, see the next section in this manual.
q. If Funds is installed, select Harvest Destination. See the Funds manual for further
explanation.
66
.
Under Harvest Information, enter the Yield/Ac or Qty. Harvested. The correct
amount for the other will be calculated based off of the Area Farmed. Enter the Unit
Price.
r.
To record weather information, select values in the Sky Conditions and Wind Direction
lists, and enter the appropriate numbers in the Wind Speed, Gusting To, Temperature
and Relative Humidity % boxes (optional).
s. To record field conditions, select the applicable values in the Growth Stage, Application
Method, Soil Condition and Soil Type lists, or select <Add/Edit> to add any new
values. (optional)
6.
7.
Once all of the information is entered into the Farming dialog box, select OK to save the harvest
operation. The completed operation is added to the Jobs tab window with black text and an icon
of a clipboard with a checkmark
for every field that the operation was performed.
If no more operations are to be performed using the current inputs, remove the, from the Working
Group dialog box by selecting the remove all button
.
Entering Scale Tickets
When entering a harvest operation, scale tickets can also be entered. This can be an easy way of
calculating yield, plus allows you to keep these records and print scale ticket reports. Scale ticket
information will be transferred to Qty. Harvested and Yield/ac in the Farming dialog box. Many times at
harvest, these tickets aren’t available yet. When initially entering the harvest operation, an estimate can be
entered into the Qty. Harvested and Yield/ac. When scale tickets are available, they can then be entered
and that information will override any previously entered values.
Entering Scale Tickets:
1.
In the Farming dialog box, below Harvest Information, click the Scale Tickets button
2.
Select the Commodity in the drop down list or select <Add/Edit> if it is not listed.
3.
Enter the Dry Moisture, Lbs/bushel and Shrink values into the appropriate boxes. When you
enter in the ticket information, these numbers will be used to calculate the Qty. (Dry)
4.
Enter the Load ID (ticket number), Gross Wt., Tare Wt., % Moisture, and % FM from the scale
ticket.
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5.
To add additional User Defined columns,
select File then Edit User Defined Items on
the scale ticket. Check the box next to User
Value for each item you want to add to the
scale tickets. Up to (4) numeric items may
be added as well as one text item. In the box
directly below each User Value, enter the
name for that column of data.
6.
Click the New Load button
7.
Once all of the ticket information is entered, press the Calculate All button
and to calculate Net Wt., Qty. (Wet), Qty. (Dry), and the Totals row.
8.
From the File menu, a simple scale ticket report can be printed. Additionally a full report may be
printed by choosing the Reports button then Field and Scale Tickets.
9.
Press OK and the Total Qty. (Dry) will be entered into the Qty. Harvested in the farming dialog
box.
to add as many rows as needed.
Editing Landlord/Sharecrop Information when Completing a Job
Fields that are sharecropped will have a special line item in the farming dialog box. The Landlords
button will show beside Sharecrop Information allowing you to modify any charges, receipts, and inputs
for a landlord.
To edit Landlord information while performing a farming operation (sharecropped fields only):
1. In the Farming dialog box, press the Landlords button
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.
2. The Landlords tab
of the Field Properties box will appear.
3. Add/modify any information for Harvest/Input charges and percentages as well as Equipment
charges, if applicable.
4. You can also Add and Remove Landlords from the sharecrop information on the field.
5. For more information on landlord properties, see the Setting up Fields section of this manual.
Changing the Working Date
You may temporarily change the working date within the program. This can be helpful if you are entering
multiple operations that occurred on the same date. Changing the working date prevents you from having
to enter the correct date for every operation. To temporarily change the working date:
To change the Working Date:
1.
Select the working date in the upper, right-hand corner of the program to open the Working
Date dialog box.
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2.
In the Working Date dialog box, the date that your computer’s operating system is using is in the
System Date box, and the date the program is using in the Working Date box.
3.
Enter the date you want the program to use in the Working Date box by either typing the new
date in the box, or selecting the calendar button
. Choose the appropriate date in the calendar
that appears. If necessary use the left spinner button
calendar month.
4.
or right spinner button
to change the
The Working Date dialog box displays the new selected date. Press OK to accept the working
date change.
The working date you chose is displayed in the upper, right-hand corner of the program, and will
use this date until you change it. Restarting the program will also set the Working Date back to
the System Date.
5.
When finished with the work on previous date, do not forget to change the Working Date back to
match the System Date. Operations can easily be performed on the incorrect date if this is not
done. The System Date is the date that your computer is set to.
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Chapter 7 – Viewing and Modifying Jobs
There are times that changes need to be made to planned and completed farming operations. This chapter
covers editing and removing farming operations. After you record planned and completed jobs (farming
operations), it is easy to manage and modify the jobs. You can manage jobs in either the Barn tab
or the Jobs tab
window. To locate a job in the Barn tab, you must first select Show Jobs in
Land Areas on the View menu. Then all you have to do is select the Barn tab and open the tree under a
farm to view a job that has been recorded. To find a job in the Jobs tab window, select the Jobs tab and
use the sorting and filtering features to display only the jobs that meet the criteria of the job for which you
are searching.
Once you locate a job, you can modify the operation by right-clicking it and selecting Properties on the
shortcut menu. This opens the Farming dialog box where you can change any of the details of the farming
operation. Use the Farming dialog box to delete or add inputs such as machinery, people and supplies.
You can change the dates of the farming operation, the number of acres farmed, and even the field in
which the operation took place. Jobs can also be deleted by right-clicking the job and selecting Delete on
the shortcut menu.
Using the Jobs Tab
When you select the
tab, all of the planned and completed jobs you have entered,
synchronized, or imported into the program will be listed. The Jobs tab window has a separate row for
each job and displays planned jobs with orange-color text and an icon of a clipboard without a checkmark
. Completed jobs are listed with black text and a clipboard with a checkmark . In the Jobs tab
window, there are several columns, including the Job Name, Date, Field, Year, Commodity, Type,
Operator and other columns, under which you will see the specific information for each job. Jobs can be
sorted by the Jobs tab columns headers.
To find a specific job in the Jobs tab window:
1.
Select the
tab to see all planned and completed jobs.
2.
To sort the jobs listed, select a column header of the Jobs tab window. For example, select the
Field column header to sort the jobs by field name, or select the Date column header to sort the
jobs by date and display the most recent jobs first.
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3.
To reverse the order of the jobs, select a column header a second time (for example, select the
Date column header a second time to display the oldest jobs first).
4.
To widen or narrow a column, move your cursor over the space between the column header you
. Hold the left
want to widen or narrow so that the cursor changes to one with two arrows
mouse button down as you drag your mouse to the left or right to adjust the column width.
5.
If it is difficult to find the job you are looking for, use the Filter Jobs to display only certain jobs.
To view the jobs for only one farm or field:
a. Select the Barn tab
.
b. Select the plus (+) sign next to the icon of the farm
for the jobs you want to display.
(The farm is highlighted and the fields of that farm will be displayed in the Barn tab).
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c. Select the Filter Jobs by Selection check box at the top of the Barn tab to display only
the jobs for that farm in the Jobs tab window.
d. Select a specific field icon
from the Barn tab and only the operations for that field will
be displayed in the Jobs tab window.
e. To remove the filter, clear the Filter Jobs by Selection check box or from the Jobs tab
window select the Clear Filter button
will be displayed in the Jobs tab window.
6.
, and all of the jobs for all of the fields
To filter jobs by a specific machine, person, or supply:
a. Select the Inputs tab
.
b. Select the plus (+) sign next to the appropriate category and select the item you want to
filter by.
c. After choosing the input, select the Filter Jobs by Input check box to have the Jobs tab
window show only the jobs including the use of that input.
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d. Clear the Filter Jobs by Input check box or from the Jobs tab window click the Clear
Filter button
7.
to have the Jobs tab window display all jobs.
To filter jobs by a date range or by other criteria:
to
a. From the bottom of the Jobs tab window select the Edit Filter button
open the Job Filter dialog box. Select the check boxes for each property you want to add
to the filter. Jobs can be filtered by more than one criteria.
b. To filter jobs by a particular date range, select the Date Range check box and enter the
desired dates in the From and To boxes. To filter jobs by any of the other criteria, select
the check boxes beside the property and enter or select the values to filter.
74
c. To remove criteria from the job filter, clear their check boxes.
d. Apply the job filter by selecting OK, and the Jobs tab window will display only the jobs
that meet the criteria of the filter you created.
75
e. To further filter the jobs, select the Edit Filter button
previous steps.
again and follow the
f.
, and all jobs in the
Remove the filter by selecting the Clear Filter button
will be displayed in the Jobs tab window.
g. It is possible to apply a filter that doesn’t show any jobs in the list. If the job list is ever
blank, just press the Clear Filter button
8.
to display all jobs.
Other tasks can be performed with the buttons at the bottom of the Jobs tab window when
a job is selected:
Each of these tasks can also be performed by right clicking on a job in the jobs list.
a. Select the Print button
to print job reports for a highlighted job. See
the printing section of this manual for more information.
b. The Complete button
can be used to complete a planned job. See
Completing Planned Jobs in this manual for further explanation.
c. The Export button
allows you to export an .xml file of a job. If a
map (VRA, yield map, etc) is tied to the job, a shape file or .csv file can be
exported as well.
d. Use the Delete button
recovered.
to delete a job. Once removed, a job cannot be
e. The Properties button
allows you to view or edit the details of a job.
Using the View Menu
Use the View menu, to set your viewing preferences for the Farm
and Inputs
boxes. The
View menu allows you to show or hide items in the Barn tab, such as retired land areas, or planned and
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completed jobs. Items in the Inputs box can also be hidden, such as machines, people, or supplies. If you
have Site, EZ Office or EZ Office Pro installed, you can use the View menu to show or hide background
images, such as aerial photos to display with maps of your fields.
To show or hide items in the Farm and Inputs boxes:
1.
Checkmarks beside items in the View menu indicate which items are displayed and which are
hidden.
2.
To show retired inputs, select the Inputs tab
and select Show Retired Inputs on the
View menu. A checkmark is placed beside the menu item and will then display the retired inputs
with an asterisk (*) beside them. To hide the retired inputs again, simply remove the checkmark
beside Show Retired Inputs.
3.
To put place an Input back into use and out of retirement, place a checkmark beside Show
Retired Inputs on the View menu, right click the retired input, and select Un-Retire on the
shortcut menu. This will remove the asterisk from the input’s name.
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4.
To show retired farms and fields, select the Barn tab
and select View>Show Retired
Land Areas menu. A checkmark is placed beside the menu item and will then display the retired
land areas with an asterisk (*) beside them. To hide the retired land areas again, simply remove
the checkmark beside Show Retired Land Areas.
5.
To put a farm or field back into use and out of retirement, place a checkmark beside Show
Retired Land Areas on the View menu, right click the retired farm or field, and select Un-Retire
on the shortcut menu. This will remove the asterisk from the farm or field’s name.
6.
To show planned and completed jobs in the Barn tab, select Show Jobs in Land Areas on
, Field
, and Crop
the View menu. The jobs are displayed under the applicable Farm
Enterprise icons
on the Barn tab.
Hide jobs on the Barn tab by removing the checkmark beside Show Jobs in Land Areas on the
View menu.
7.
If Site, EZ Office or EZ Office Pro is installed, you can select Show Backgrounds in Land
Areas on the View menu to display background image icons on the Barn tab. A background
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is added to the Barn tab for each background image that has been imported into
image icon
the program. To display this image, double click on the image name or icon . This will be
covered further in the Site manual.
Remove the checkmark beside Show Backgrounds in Land Areas to hide the image icons and
aerial photograph names.
Editing Jobs
You can edit a farming operation at any time. First, find the operation or job in the Jobs or Barn tabs. You
can then modify the job by viewing the Job Properties. Planned and completed jobs can be modified in
this manner.
To edit a farming operation:
1.
Find the farming operation under either the
tab or the
tab. Filters and sorting
can be used to assist in finding the jobs (see Using the Jobs Tab section).
2.
Right-click on the farming operation you want to modify and select Job Properties on the
shortcut menu. Under the Jobs tab, you can also select the
the job.
3.
button after highlighting
The farming dialog box will appear for the operation. Here you can make any modifications as
well as add or remove any necessary inputs.
a. To add an input, select Add>Input from the menu. Select the machine, person, or supply
you wish to add to the operation in the Resources dialog box that appears and press OK.
b. Remove an input from the operation by pressing the Delete button
next to the input name.
c. You can also change the Field Name, Crop Enterprise, Job Type, and any other
information displayed in the farming dialog box. Areas, times, quantities, units,
operators, and field/weather information can all be modified.
79
d. Make these changes just as you would enter a new operation. (See the recording
operations sections for more information.) Farming operations can be modified as often
as needed. Click OK when finished.
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Removing/Deleting Jobs
At any time you can delete planned or completed farming operations. Deleting farming operations
permanently removes them and replaces any inventories (Funds only), and subtracts any charge units
when inputs were used.
To delete a farming operation:
1.
2.
tab or the
tab. Filters and sorting
Find the farming operation under either the
can be used to assist in finding the jobs (see Using the Jobs Tab section).
Verify the operation is the one that needs removed by right clicking on the job and selecting
Properties on the shortcut menu. This will display all of the entered information about the
operation.
3.
Once it is determined the operation needs deleted, right click on the Job name and select Delete.
You can also highlight the job name under the Jobs tab and press the Delete button
at the bottom of the Job tab screen.
4.
To delete several jobs at once that are not grouped together, hold the keyboard Ctrl key and
select each operation from the Jobs tab
the Delete button
PERMANENTLY removed.
window. Once they are all highlighted, press
at the bottom of the screen. Once a job is deleted, the records are
To delete jobs that are grouped together, click the job listed at the top of the group, hold the
keyboard Shift key and click the job at the bottom of the group to highlight the entire group.
Once they are all highlighted, press the Delete button
at the bottom of the screen.
Once a job is deleted, the records are PERMANENTLY removed.
.
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Chapter 8 – Importing and Exporting Jobs
Once jobs are created, there may be a need to import and export them for different uses outside of the
office or on another device. Jobs can be exported in several useful formats such as .csv files, ArcView
Shape files, FODM (.xml) files, and also for use with Trac Mate. Exporting a job will not remove or
change it in the Jobs list.
Marking Jobs as Work Orders to Trac Mate
You can write planned jobs for use with the field solutions. After you synchronize with a field computer
such as the Juno, Nomad or Yuma, you can open and complete any planned jobs while you are in the
field. Note: only planned jobs may be written as a work order.
Writing planned jobs is a three-step process: First, you create the planned jobs with Trac or EZ Office or
EZ Office Pro. Second, you mark the planned jobs for export. Third, you synchronize with a handheld
computer or a USB drive. You can read about creating planned jobs and synchronizing with Trac Mate in
other sections of this reference guide.
To mark planned job(s) as a Work Order:
tab.
1.
Locate the planned job(s) under the
2.
Planned jobs have orange text and a clipboard with no checkmark
3.
Filters and sorting can be used to assist in finding the jobs (see Using the Jobs Tab section).
4.
Select and highlight the jobs to export. Several jobs can be selected by holding down the
keyboard Ctrl key while selecting each operation.
5.
Create the work order by right-clicking on one of the highlighted jobs, point to Work Order on
the shortcut menu, and select Trac Mate.
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.
6.
is added to the row of each planned job you chose in the Jobs tab window to
The export icon
let you know they are now marked for export. After you synchronize with Trac Mate, the export
icon is removed from the jobs. You can mark a job for export (work order) and synchronize as
many times as needed.
Synchronizing with Trac Mate
The process of exchanging data between the field and desktop software is called synchronizing. This
process updates your maps and crop records on the desktop with those entered in the field, as well as
updating the field software with any new items added to the list of fields, equipment, or supplies. Any
planned jobs that have been created in the desktop software are also updated. To synchronize more than
one project, you will have to complete the synchronization process while within each individual project in
the desktop software.
The software allows the synchronization of more than one client’s information. All clients will be
synchronized when the sync process is complete.
If you are synchronizing with a handheld computer, you must first create a partnership between the office
computer and the handheld device. Depending on the operating system of the office computer, this may
require Microsoft Active Sync or with Vista, you would need Windows Mobile Device Center. If you
are synchronizing with a USB drive, insert the drive into a USB port on your office computer and use My
Computer or Windows Explorer to determine the drive letter Windows assigns to the USB drive.
To begin synchronization:
1)
Make sure the field software is not running on the mobile device.
2)
Connect your handheld computer to your office computer and synchronize with Microsoft
ActiveSync according to the directions provided by the manufacturer or insert the USB drive into a
USB port on your office computer.
3)
From the program menu select File>Synchronize Trac Mate or select the toolbar Synchronize Trac
Mate button
.
83
4)
In the Synchronization Options dialog box that opens, select CE Device if you are synchronizing
with a handheld computer or Local Drive if you are synchronizing with a USB drive.
5)
Under Location, select the location where you are synchronizing to, i.e.: CE Main Memory or C:/
a) Select CE Main Memory to utilize the main memory of the connected handheld computer. (This
is volatile memory that can be lost if the handheld computer’s battery discharges.)
b) Select CE SD Card to utilize the removable storage card of the connected handheld computer. If
this option is available, it is suggested over using the Main Memory.
c) Select the drive letter for the USB drive to utilize the removable drive for use with device that
does not communicate via Active Sync
6)
Under Options select:
a) Preview job details before recording: Select this option if you want to be able to view or edit
the operation before the synchronization process is complete. If selected, the Farming Box will
be displayed, allowing you to view or edit the farming operation.
84
b) Upload Field Boundaries: Checking this box allows you to view field boundaries as a
background map in the field software.
c) Upload Field History: When Trac Mate is used, this will upload field history from the selected
date forward. History will include a short summary of each job including supplies used, rate,
date, cost and notes.
d) Resource List: The Resource List button can be used to limit the Clients/Farms/Fields and
Inputs that will be written out for use with the field software.
7)
The Synchronization box will appear.
a) The Trac Mate tab will list any jobs that were entered using Trac Mate.
b) Select which jobs that you want to synchronize.
c) The Select All and Select None buttons can be used to select or deselect all of the listed jobs.
8)
After the synchronization process is finished, the message that the synchronization is complete.
85
Error! Bookmark not defined.
.
9)
tab with black text and will have a clipboard with a
The completed jobs will display in the
checkmark next to them . Planned jobs that were marked for export will also be exported to the
handheld or USB drive for use within Trac Mate or EZ Office Mobile as work orders.
Linking Resources when Synchronizing or Importing Jobs
When importing jobs from either a file or from Trac Mate or EZ Office Mobile, there are times that there
will be resources and job entry items used that are not previously entered into the office software. These
can be created elsewhere and then set up when importing. Many times, when entering a resource in the
field, a different name may be used than what was used in the office. For this reason, the Linker dialog
box shows when importing jobs to either create new resources or “link” them with current ones. If they
are linked, the program will assume that the two different items are actually one.
1. When importing a job or synchronizing jobs from Trac Mate or EZ Office Mobile, the Linker
dialog box may appear. Two lists of resources will be listed: Operation and Desktop. If there are
items in the Operation box, they have to be either created or linked with the Desktop
Resources.
86
2. Select an item in the Operation Resources box.
3. If it is a new item, press the OK button and a dialog box to enter all of the applicable information
will appear for that item. For example, wheat does not appear as a commodity above, however
after clicking OK the Commodity Properties dialog box appears (pictured below):
87
4. If the item is the same as an item already listed under Desktop Resources, highlight both
resources and select the
button.
5. If the Resource does not show up under the Desktop Resources, it may be a retired item. Place a
checkmark beside Show Retired and it should now show in the list.
6. Once all items are linked or created, press OK.
Exporting Jobs
You can export planned and completed jobs and save them on your computer or removable media such as
a USB drive. The file formats in which you can save the exported jobs include Comma Separated Value
(.csv), FODM (.xml), and ArcView Shape (.shp, .shx and .dbf) files. While exporting to Shape files must
be done one at a time, multiple jobs can be exported in a single XML file.
To export a .shp, .csv, or .xml file:
1.
tab. Filters and sorting can be used
Locate and select the farming operation under the
to assist in finding the correct operation (see Using the Jobs Tab section).
2.
Verify the operation is the one that needs to be exported by right clicking on the job and selecting
Properties on the shortcut menu. This will display all of the entered information about the
operation.
3.
To export the job, right-click on it in the Jobs tab window and select Export from the shortcut
at the bottom of the screen and the Export
menu or it and select the Export button
dialog box will open.
a. Select the location to save the operation to (My Documents, Desktop, a USB Drive,
etc.).
88
b. Enter a name for the job in the File Name box.
c. Select the type of file to export the job to in the Save as Type list. (choose ArcView
Shape File (*.shp), Comma Separated Values File (*.csv), or FODM XML File (*.xml)
as the file type)
d. Select Save to complete the export.
The exported job is saved to the folder or removable drive chosen. You can use Windows Explorer or My
Computer to locate the file to copy it to a removable drive, attach it to an e-mail, or import it back. To
open a Comma Separated Value file with your computer’s spreadsheet program, (such as Microsoft
Excel) right-click the file, point to Open With on the shortcut menu, and select the program to use to view
the file. For instructions on importing an FODM file back, see the appropriate section in this chapter.
To export to yield monitor(s):
1.
Jobs can also be written (exported) to various yield monitors. To write a job to a yield monitor,
find the job on the Jobs tab window, right click on the job, choose Work Order, Console. An icon
will appear beside the job that is ready to be written.
2.
From the menu choose File>Write Job Data or select the toolbar Write Job Data icon
the Write Job Data dialog box will appear.
3.
On the Write Job Data dialog box choose click the plus (+) sign beside the appropriate yield
monitor and then select the file type (some monitors offer more than one file type) below.
89
and
4.
Click the Write Job Data dialog box Resource List button
Resource List dialog box will appear.
and the
a. Select the Farms/Fields tab to select the Farms and Fields that are to be written to the
yield monitor.
b. Select the Inputs tab to choose the Inputs that are to be written to the yield monitor.
c. Click OK after making the selections.
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5.
and the Browse for
In the Write Job Data dialog box click the Browse button
Folder dialog box will appear. Select the folder to where the data is to be written and click OK.
The path will appear on the Write Job Data dialog box under File Location.
6.
In the Write Job Data dialog box click OK and the file will be saved to the selected location in a
format readable by the selected yield monitor.
7.
Some yield monitors will acknowledge that the data has been exported (as below when writing an
Ag Leader TGT file). Click OK.
8.
The console icon will no longer appear beside the job.
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Reading Job Data
The operations can be imported by using the FODM (.xml) file format. You can only import one job at a
time. The imported job will be added to the Jobs tab window of the program where you can view, edit,
print or export the operation.
Importing jobs is not the same as synchronizing. See the appropriate section of this manual for those
instructions.
To import an operation:
1.
Select the program menu File>Read Job Data menu or select the toolbar Read Job Data button
.
2.
In the Read Job Data dialog box, click the plus (+) sign beside the appropriate yield monitor and
select the type of file that is to be imported.
To import .xml files, click the plus sign beside Generic Import and select FODM XML (.xml).
3.
Locate the file to import by pressing the Browse button
92
and select OK.
4.
In the Read Job Data dialog box click OK.
a. The .xml file will appear on the Jobs tab.
b. The linker box will appear if a yield monitor was selected or if the items are not
identifiable.
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i.
Select an item in the Operation Resources box.
ii.
If it is a new item, press the OK button and a dialog box to enter all of the
applicable information will appear for that item. For example, wheat does not
appear as a commodity above, however after clicking OK the Commodity
Properties dialog box appears (pictured below):
94
iii.
If the item is the same as an item already listed under Desktop Resources,
highlight both resources and select the
5.
button.
iv.
If the Resource does not show up under the Desktop Resources, it may be a
retired item. Place a checkmark beside Show Retired and it should now show in
the list.
v.
Once all items are linked or created, press OK.
The imported job will be added to the Jobs tab window and list it among all of the other planned
and completed jobs where it can be viewed, exported, modified, or printed.
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Chapter 9 – Printing and Saving Reports
There are many comprehensive reports that can be printed or saved. There are job reports that you can
print as work orders to give to workers for use in the field. There are equipment reports showing when
your machinery is due for service, what fields the machines worked in, and the expenses accumulated for
each machine. You can also print various field and supply reports showing the total costs as well as profit
for each crop enterprise.
Job reports are printed from the Jobs tab window, while other reports can be printed or saved from the
Reports dialog box. The following formats can be used when saving a report: Microsoft Word documents,
Microsoft Excel spreadsheets, and Adobe Acrobat Reader Portable Document Format (PDF) documents.
Printing and Saving Job Reports
You can print or save job reports for planned and completed jobs. The job report for a planned job is a
work order to give employees assigned to a job. The job report for a completed job is a summary of the
details of the farming operation that has been completed. Only one job report can be printed at a time.
To print or save a job report:
1.
tab. Filters and sorting can be used
Locate and select the farming operation under the
to assist in finding the correct operation (see Using the Jobs Tab section).
2.
Right-click the job in the Jobs tab window, and select Print on the shortcut menu or highlight
the job and select the Print button
at the bottom of the Jobs tab screen.
3.
A print preview screen will open where you can print or export the job report.
4.
To choose a printer to which to print the report, or change the printer properties, select the Printer
Setup toolbar button
.
96
5.
Select the Print button
6.
In the Print dialog box that appears, you can choose the pages and number of copies to print.
on the toolbar at the top of the window to print the report.
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7.
To save a copy of the report:
a. Select the Export toolbar button
.
b. In the Export dialog box, choose the type of file you want to save the report.
c. In the Export Options dialog box, select the pages of the report to export or press OK to
export the whole report.
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d. In the Choose Export File dialog box, select the folder or removable drive where you
want to save the report, enter a name for the file in the File name box and click Save.
e. The report will then export to the specified location where it can be printed, copied, or
emailed.
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Printing and Saving Field, Equipment, and Supply Usage Reports
You can print and save reports for all of your machinery, field enterprises, and supply usage. There are
many different reports that can be printed. A few of the available reports are:
►
Equipment reports: Enterprise Statement, Fleet Management, Notation Report, Usage
Reports (Averages, Job Details, and Totals).
►
Field Reports: Field Equipment Usage, Field Enterprise Statement, Planning Summary
by Crop, and Planning Summary Total
►
Fertilizer and Supply Usage Reports
►
Personnel Reports
To print or save a report:
1.
Select the program menu Reports>All Reports click the All Reports toolbar button
the Reports dialog box.
to open
From the Barn or Inputs tab, right-click on an item and choose Reports. The Reports dialog box
will appear. Only the reports for that item will appear.
2.
In the Reports dialog box, select exactly which report you want to print or save. Find the report
by selecting the plus (+) sign beside each category to open the tree or select the Expand All
button
.
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3.
Single left-click on the desired report and click OK.
4.
Place a checkmark to indicate items wanted in the report. The Select All
button can also be used.
5.
Enter a date range.
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6.
When all of the options have been selected, press the
for printing or saving.
7.
The print preview window shows the first page of the report. Other pages can be viewed by
selecting the Next Page button and Previous Page toolbar buttons. 102
button to display the report
8.
To choose a printer to which to print the report, or change the printer properties, select the Printer
Setup toolbar button
.
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8.
Select the Print button
9.
In the Print dialog box that appears, you can choose the pages and number of copies to print.
10.
To save a copy of the report:
on the toolbar at the top of the window to print the report.
a. Select the Export toolbar button .
b. In the Export dialog box that appears, choose the file type.
c. In the Export Options dialog box, select the pages of the report to export or press OK to
export the whole report.
d. In the Choose Export File dialog box, select the folder or removable drive where you
want to save the report and enter a name for the file in the File Name box. The report
will then export to the specified location where it can be opened, printed, copied, or emailed.
An equipment report example was used here. Follow the previous steps to print any
additional report.
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Chapter 10 — Weather Tab
The Weather Tab allows you to enter weather information and apply it to one or more fields. The enter
information will be displayed on the Weather tab window and can be edited, applied to additional fields,
removed from fields, and deleted.
To add weather information:
1.
Select the Weather tab, click the Add button
Weather dialog box will appear.
2.
In the Weather dialog box:
at the bottom of the screen, and the
a. The Clients/Farms/Fields at the left to which the weather information is to be applied. To
expand the tree click the plus (+) sign beside the Client and/or Farm or click the Expand
All button. Click the Select All button to select all Clients/Farms/Fields.
b. At the right, under Weather information enter:
i.
Date
ii.
High Temperature
iii.
Low Temperature
iv.
Precipitation (in.)
v.
Humidity (%)
c. Click OK when finished.
3.
The weather information will be displayed in the Weather tab window.
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a. To edit, left-click on the item to highlight and click the Edit button at the bottom of the
screen. Clients/Farms/Fields can be de-selected by clicking in the box to remove the
check mark. Click OK after make the desired changes.
b. To delete, left-click on the item to highlight and click the Delete button at the bottom of
the screen
c. To add additional weather information, select the Add button at the bottom of the screen
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Chapter 11 – Creating Invoices
It is possible to create invoices for use in billing custom-hire work, supply and crop sales, and Landlord
percentages.
To create an invoice:
1.
Make sure that the equipment, people, and supplies to be used in invoicing are properly set up.
a. On the Inputs tab click the plus (+) sign beside the appropriate category icon (and folder
if necessary) to expand the tree.
b. Right-click on the Inputs tab item to be included on the invoice and select Properties.
c. In the Properties box select the Invoice tab and place a check mark next to Include on
Invoice. Change the description (if necessary) and then place a dollar amount in the
Invoice Rate box. Click OK.
2.
Complete step One for all equipment, supplies, and people that you want to be able to invoice.
3.
From the Jobs tab, locate the completed job that is to be invoiced and left-click to highlight. To
select more than one job hold down the keyboard Ctrl key (or hold the keyboard Shift key to
select a grouping of invoices) and left-click to highlight each completed job.
4.
Right-click on any one of the highlighted jobs and select Create Invoice and the Invoice dialog
box will appear.
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5.
In the Invoice dialog box, select the name of the person or entity to be billed. Also enter a
Description, Invoice Number, Invoice Date and Due Date. The items to be billed will come across
automatically if you have completed Step 1.
6.
To enter more items to be billed, left click on the green plus sign to add a new line. Type in the
description, quantity, units and rate.
7.
You can enter in a Message or Footer to appear on your invoice, by placing a check mark in the
box next to the corresponding option.
8.
Once all the information is entered and correct, click OK at the bottom of the dialog box.
9.
Invoices will be listed in the Invoice tab window. To print an invoice, select the Invoice tab,
right-click on the Invoice and select Print. When the Print Preview screen opens select the
Printer Icon from the toolbar to print. To set up a different printer select the Printer Setup icon
and to export choose the Export icon .
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10. To mark an invoice as Paid,
select the Invoice Tab, locate the invoice paid and right click and
select Paid. There will be an X in the paid column for that invoice.
11.
To make an invoice as Un-paid, right-click on the invoice that is marked as Paid and select
Unpaid. The X in the Paid column will be removed.
12. To make changes to the invoice,
right click on the invoice and select Properties. Make any
changes necessary and select OK.
13. To delete the invoice, right
click on the invoice and select Delete.
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Chapter 12 – Drawing and Importing Boundaries
There are several ways to add maps of your field boundaries. You can draw field boundary maps using
the drawing tools, import field boundary maps into the program, or automatically draw your field
boundaries using yield data that has been imported into the program. If you decide to draw the field
boundaries, you can import roads and waterways to help draw the boundaries of your fields in the correct
location. You can also import free satellite imagery from the Web to display as background images.
Outlines of your fields can then be traced to draw more accurate boundaries. If you have Site Mate or EZ
Office Mobile installed on a handheld computer you can import the field boundaries you have mapped
using a GPS receiver while you were in the field. If you have imported yield data, the program can also
use this data to quickly and accurately draw the field boundaries for you.
After you draw or import your field boundary maps, you can add labels with the names of the fields and
change the colors of the maps to suit your needs. You can easily view the field maps by selecting the
names of the fields in the Farm box in the left-hand column of the program. Selecting a farm name in the
Farm box displays every field boundary map for that particular farm.
This chapter begins by explaining how to import the roads, waterways and background images. It then
describes how to draw fields using the drawing tools, how to import fields you have created with the Site
Mate or EZ Office Mobile program, and how to use the auto-draw feature. The chapter ends by
describing how to export a field boundary for use with the field solutions programs.
Using the Toolbars
There are three toolbars with buttons to perform different functions with one click—the Job/Resource
Tools toolbar, the Map toolbar and the Map-Editing toolbar. Many of the tasks can be performed by
selecting the buttons on one of these toolbars.
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Using the Job-Resource Tools Toolbar
At the top, under the menu bar is the Job/Resources Tools toolbar.
The Job/Resources Tools toolbar has 12 toolbar buttons for performing many of the tasks of the program:
New Client adds new clients that appear on the Barn tab tree.
New Farm adds new farms to the program.
New Field adds new fields to the program.
New Structure enables you to add structures, such as bins or barns.
New Person adds laborers, employees and other workers.
New Machine adds equipment, such as tractors, planters and combines.
New Supply adds supplies to your inventory, such as seeds, fertilizers and chemicals.
New Animal adds livestock.
Read Job Data gives you the ability to import yield, as-applied, soil sample and other
data into the program.
Write Job Data allows you to export prescription maps and other data from the program
to third party controllers (Ag Leader, Deere, Lexion, RDS, etc). Many newer monitors
now accept Shape files as well as their proprietary format. Shape files may be easier to
use and more cross-compatible.
Synchronize Trac Mate lets you synchronize Trac or EZ Office Pro with the field
solution programs running on a handheld computer or with a USB drive.
All Reports enables you to select reports to view, print or export.
For instructions on using the toolbar buttons for adding new inputs to the program, please refer to the
Trac or EZ Office Pro Manual.
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Using the Map Toolbar
When you select the Map tab, the Map toolbar will be displayed.
The Map toolbar has up to 14 toolbar buttons (depending on the type of maps displayed in the Map box)
for changing the views of maps of your fields:
Select Tool allows you to select objects in the Map box. This can be used to select items
in a rectangle, circle, or polygon by clicking the down arrow. Invert Selection is useful if
you want to reverse the items that are selected on the map.
Measure Tool enables you to measure objects in the map box. Click where you want to
start measuring and click again to start another segment. Total length and distance in the
X and Y directions are displayed in the bottom right corner of the screen. The X and Y
values are only of the last segment. Right click to stop measuring.
Text Tool is used to add identifying labels.
Pan Tool allows you to click and drag the map to view objects not on the screen.
Zoom Tool lets you zoom in or out. Left click to zoom in and right
click to zoom out. The map will center where you click. You can also
click and drag to zoom into a specifically sized area.
Zoom In zooms closer without re-centering the map.
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Zoom Out zooms out without re-centering the map.
Zoom Layer zooms the active layer into view. The active layer is the layer at the top of
the Displayed Layers box.
Zoom All zooms to the extent of all displayed layers on the map.
Show Me allows you to filter what is shown on the map. In a yield map, for example, it
can be used to display only the data within a certain yield range. (This toolbar button will
not be available for some maps.)
Filter enables you to use the harvest feature of the software to display points data
between a minimum and maximum number. This is used to filter out outliers and data
that is assumed to be invalid. (This toolbar button will not be available for some maps.)
Edit Layer displays the Map-Editing toolbar. (This toolbar button will not be available
for some maps). You cannot make changes to a layer without pressing this button. This
prevents any unintentional changes. When editing a layer, you cannot add or remove any
layers from the Displayed Layers box.
Display Options lets you change colors and appearance of objects as well as add labels
to a layer.
Map Report allows you to print or save the currently displayed map.
Using the Map-Editing Toolbar
The Map-Editing toolbar is displayed when you right-click on a field name in the Farm box and select
Edit Boundaries on the shortcut menu or when you select the Edit Layer button of the Map toolbar. The
drawing tools on the toolbar can be used to draw field boundaries.
The Map-Editing toolbar has up to 23 (depending on the types of maps displayed in the Map box) toolbar
buttons to help you draw and edit maps:
Select Tool allows you to select objects in the Map box. This can be used to select items
in a rectangle, circle, or polygon by clicking the down arrow. Invert Selection is useful if
you want to reverse the items that are selected on the map.
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Node Edit Tool toolbar button enables you to move the node points on
a field boundary to adjust the boundary’s shape (this toolbar button will
not be available for some maps). Click and drag a node to move it or
double click on a line segment to create a new node. Right click on a
node and select Delete to remove a node. Also notice that the size of the
selected area is displayed and changes as you modify the polygon.
Include Polygon Tool toolbar button gives you the ability to draw or add to a field
boundary (this toolbar button will not be available for some maps).
Exclude Polygon Tool toolbar button lets you exclude objects from a field boundary
(this toolbar button will not be available for some maps).
Split Polygon Tool toolbar button allows you to split a field boundary into separate fields
(this toolbar button will not be available for some maps).
The Polygon Tools will be explained in further detail later in this section.
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Measure Tool enables you to measure objects in the map box. Click where you want to
start measuring and click again to start another segment. Total length and distance in the
X and Y directions are displayed in the bottom right corner of the screen. The X and Y
values are only of the last segment. Right click to stop measuring.
Buffer Tool allows you to select any part (or all) of an area or field boundary. You then
enter a distance or a size of an area and the program will split the area based on your
settings. This option is useful when creating setbacks and refuge boundaries as well as
terraces.
Endpoint Tool forces your cursor to snap directly to the end of a line segment. This is
helpful when closing a boundary so there are no gaps left between segments.
Midpoint Tool forces your cursor to snap to the exact center of a line segment.
Grid Snap Tool lays out a grid on the screen and forces your cursor to “snap” to the
corner of each grid while drawing. Right click on this button to change the grid size.
Horizontal Tool only allows your cursor to move perfectly horizontal while drawing.
Vertical Tool only allows your cursor to move perfectly vertical while drawing.
Pan Tool toolbar button allows you to move the map across the screen. Click and drag
with this tool on the map and the map will follow your cursor.
Zoom Tool lets you zoom in or out. Left click to zoom in and right
click to zoom out. The map will center where you click. You can also
click and drag to zoom into a specifically sized area.
Zoom In zooms closer without re-centering the map.
Zoom Out zooms out without re-centering the map.
Zoom Layer zooms the active layer into view. The active layer is the layer at the top of
the Displayed Layers box.
Zoom All zooms to the extent of all displayed layers on the map.
Import Shape File toolbar button gives you the ability to import a map onto the current
layer, such as a field boundary.
Auto Draw toolbar button lets you automatically draw field boundaries based on yield
data points you imported into the program (this toolbar button will not be available for
some maps).
Display Options lets you change colors and appearance of objects as well as add labels
to a layer.
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Save button lets you save the changes you have made to a map and return to the Map
toolbar.
Cancel button allows you to return to the Map toolbar without saving any changes that
you have made.
Downloading Road/Waterway Data
Importing roads and waterways serves two purposes: It makes it easier to know where to draw your fields
and it adds GPS coordinates to the maps you draw by hand. The easiest way to add roads and waterways
is to download them via the internet.
To download Road/Waterway Data:
1.
Verify that your computer has a working internet connection.
2.
Select the Barn tab,
right-click on the name that appears at the top (either project
owner name or <User Info>), and select Download Road/Waterway Data.
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3.
In the Download From Web dialog box:
a. Select the Country from the dropdown list.
b. Select the state or province from the Region dropdown list.
c. Select the appropriate county from the Section dropdown list.
d. Click to check the boxes of the items to download (if information is not available, the box
will not be available):
i. Roads and Trails
ii. Waterways
iii. Railroads
iv. Misc. Transportation
e. Click OK and the download will begin.
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4.
is added for each of the downloaded items below the Barn Tab Unassigned
A Path Layer icon
Client, Unassigned Farm.
Viewing and Displaying Downloaded Road/Waterway Data
1.
From the View menu, check to Show Backgrounds in Land Areas… If there is no check mark
beside Show Backgrounds in Land Areas, the downloaded Path layers will not appear.
2.
Double-click each background layer icon to display the roads and waterways in the Map box.
Red is the default color for roads, black for railroads, and blue for waterways.
3.
To locate a specific road or waterway by color:
a. Select the Layers tab.
b. Double-click the roads or waterways layer in the Displayed Layers box to move it to the
top of the box (this makes the layer active).
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c. Select NAME in the Views box (The colors of the roads are based on their name, as
shown in the Legend box).
4.
You can also find a specific road or waterway by selecting the Information tab
a road or waterway in the Map box.
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and selecting
Importing Satellite Imagery from the Web
You can add satellite imagery as backgrounds to make locating and drawing your field boundaries easier.
These aerial photos were taken by satellites orbiting the earth, and show the boundaries of your fields and
the locations of large structures, such as barns, bins and houses. The easiest way to add satellite imagery
is to download it from the Internet.
To download and display a satellite imagery:
1.
Verify that your computer has a working internet connection.
2.
Select the Map tab to view the roads and waterways that have been imported.
If the Path layer is not displayed on the map, verify Show Backgrounds in Land Areas… is
checked under the View menu and from the Barn tab double-click on the applicable layers.
3.
Under the Map tab Displayed Layers, verify the Path layer to be used as a reference to download
the satellite image is the top layer. If it is not, select the appropriate Path Layer and click the
Move Up button
4.
to move the layer to the top.
To locate a specific road:
a. Below Views select Name
b. Use the scroll to the right of Legend to locate the road
c. Double-click on the road name and it will appear as a flashing line centered on the screen
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d. Use the Zoom Tool buttons to zoom out
e. Select the Information tab
or zoom in
.
to view the road names.
5.
Right-click the place on the roads or waterways where you want to bring in the satellite imagery
(the downloaded image will be about 1.25 square miles in size) and select Get Terra Server
Image.
6.
In the Get Terra Server Image dialog box enter the name you want to give the background
image and select either the Northwest Corner or Center option button. If there will be several
images loaded that are next to each other, it is suggested to start in the furthermost top left corner
of the area and work down and right. The Northwest Corner option works the best when using
this method.
7.
and name
Highlight the Farm that the image will be for. This will display the image icon
below that farm. If it is for multiple farms, it can be placed under the Unassigned Client.
8.
Select OK and the progress is shown as it downloads the satellite imagery. The program then
displays the satellite imagery as a background image in the Map box, adds an icon for the image
to the Farm box, and adds the layer for the image to the Displayed Layers
box.
9.
Use the Zoom Layer tool
to zoom and center the image.
10.
To delete the background image, right-click on the image icon in the Barn tab and select Delete.
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11.
To display the background image after it has been removed from the map tab, locate and double
in the Farm box.
click on the background icon
Drawing Field Boundary Maps
If you decide to draw your fields by hand, you can use the roads and waterways, as well as the
background images you imported into the program to draw the fields as accurately as possible. If using
yield data, you can use the Auto Draw feature to draw the field-boundary map for you (see the section on
this later in this chapter).
To draw a field-boundary map using the drawing tools:
1.
Select the Map tab
to view the Map box and select the Layers tab
Map box to view the Displayed Layers.
2.
Select the Barn tab
and double-click each roads and waterways icon
box to add the roads and waterways to the displayed layers on the map.
3.
In the Farm box, locate the icon for the background image
that shows the field you want to
draw and double-click the icon. The background image will be added to the Displayed
Layers.
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below the
in the Farm
4.
When you locate your field within the background image, begin drawing the field-boundary map
by right-clicking on the field name in the Farm box and selecting Edit Boundaries. (If the field
name has not been added to the Farm box, follow the instructions in Trac or EZ Office Pro
Manual to add the field name before proceeding with drawing the field boundaries.)
5.
On the Map-Editing toolbar, select the Include Tool Polygon
or select the menu button to view the
toolbar button,
options—you can choose from the Include Tool Rectangle,
Include Tool Circle, or Include Tool Polygon. For explanations
on the tools, see the section of this manual that describes the
toolbar button functions.
6.
To draw a field boundary with the Include polygon tool:
a. Left click at one corner of the field. Move the cursor around the field and left click to add
as many nodes as needed. To create a curved effect, simply place the nodes closer
together.
i.
Moving the Transparency Slider to the left allows for better viewing of the image
through the polygon drawing.
b. To delete the last node added, right click and select Undo from the shortcut menu. You
can also cancel the polygon by right clicking and selecting Cancel.
c. Continue to add nodes until the entire field boundary has been mapped.
d. Complete the included polygon by right clicking and selecting Finish. (The right click
does not add a node to the polygon – finish the boundary completely before right
clicking.)
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e. If the rectangle or circle include tools are used, click and drag on the map where you
want the boundary to be and when you release the button, the polygon becomes complete.
The circle tool places the center of the circle where you click your mouse.
f.
7.
The Node Edit Tool can be used to edit the field boundary if needed. See the section of
this manual on using the toolbars for more instructions.
The Exclude Polygon Tool can be used to remove a portion of the field that is inside the
boundary. This tool works well for waterways, ponds, trees, etc in the middle of a field.
a. The exclude tools work in the same manner as the include tools, they just remove
portions of the field, instead of adding them.
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8.
To re-include an area that has been excluded within a field, simply select the area with the
Include tool.
9.
The Split Polygon Tool can also be used to modify a field boundary. If one boundary needs split
into separate fields, use the split tool.
a. Use the Split tool (in this case Split Line was used) as you did the previous tools, except
every line segment that crosses the polygon will split it into two polygons. In a simple
split situation, it is easiest to use the Line option. You can also split using the rectangle,
circle, and polygon split tools.
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10.
Select the Save button
11.
To remove the section that was split from the original field and paste to another field:
on the toolbar to save the field boundary map.
a. From the Barn tab, right-click on the field that has been split and choose Edit Boundaries.
b. On the Map tab, left-click on the area that is to be split off and copied to another field.
The portion to be split off will have a hatch-mark appearance.
c. Right-click on the portion to be added to another field and click copy. Close Map Editing
(either Save and Close or Close).
d. From the Barn tab, right-click on the field to which the split portion will be added and
select Edit Boundaries.
e. Right-click outside of the field boundaries and choose Paste Edition.
f.
To remove the boundaries lines that appear between the original boundary and the
edition, select the Include Polygon tool. Click around the line, but within the boundary,
and right-click to finish.
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g. Click Save.
h. From the Barn tab, right-click on the farm from which the edition was pasted and select
Edit Boundaries.
12.
i.
Right click on the portion that should be split from the field and select Delete.
j.
Click to Save.
To change the colors of the field-boundary map or the field-boundary border, or add a field name
label, select the Display Options toolbar button
. Select the Field option and choose a color
from the dropdown selections. Boundary colors can also be changed. When finished, click OK
and the options will apply to all fields.
Automatically Drawing Fields from Yield Maps
If yield data has been imported, the program can use that data to automatically draw field boundaries.
The auto-draw feature can save time and the maps that are created are generally more accurate than what
can be hand drawn. For instructions on importing yield data, see the chapter related to that topic in this
reference guide. Note: Any as-applied map with point data in it (planting, spraying, fertilizer spreading)
can be used with the Auto Draw feature. Yield maps are the most commonly used and will be referenced
here.
To automatically draw a field boundary using previously imported yield data:
1.
Select the Map tab.
2.
From the Barn tab tree view, double-click on the harvest job from which you wish to have the
program automatically draw the field-boundary map. The harvest map will be displayed on the
Map tab.
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3.
Right-click the icon for the field
you want to draw a boundary for and select Edit Boundaries
on the shortcut menu. The Map-Editing toolbar will be displayed.
4.
Select the Auto Draw toolbar button
on the toolbar above the displayed map. The Layers
dialog box will display. Select the layer that should be used to draw the boundary from. This
should be the yield map layer that you selected earlier.
5.
The Auto Draw Options dialog box will then appear. Enter the Equipment width that was used
so the program knows how far from the points to draw the field boundary. Entering a minimum
area will prevent drawing small sections of the field around points that are not grouped together.
This option can be modified to create a more accurate field boundary.
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6.
Make any modifications needed to the field boundary before saving. If the boundary doesn’t look
correct because of holes in the middle of the field or a small area was included that shouldn’t
have been, either modify the boundary with the editing tools or delete the boundary and try a
different Minimum Area when using Auto Draw. For more information, see the previous
section.
7.
Select the Save button
8.
To edit the newly created boundary, right-click on the field and select Edit Boundaries.
to save the field-boundary map created from Auto Draw.
a. The Road and Waterways can be brought in for reference and right-click to download a
Terra Server image.
b. Use the Transparency Slider to lighten the boundary.
c. Use the edit tools to make adjustments/corrections (pictured is right-clicking with the
Node Edit tool to delete points)
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9.
To abort the creation of the field-boundary map, select the Cancel and Close Editing toolbar
button
10.
or right-click the field-boundary map and select Delete.
Field boundaries can be edited at any time by right clicking on the field and selecting Edit
Boundaries.
Importing a Shape File to create a Field Boundary
If you have created maps of field boundaries with the Site Mate or EZ Office Mobile program running on
a handheld computer or other device, these maps will import and display for you. The field boundary
maps created with other software, as long as they are in the correct file format can be brought in also.
One of the most common file formats used for importing and exporting is the ArcView Shape File format.
Before importing Shape Files of field-boundary maps, you must first save the Shape Files to a folder on
your computer. It is also necessary to first add the field names to the Farm box for the maps you want to
import (for instructions on adding field names to the Farm box, see the Farm Trac or EZ Ofice Pro
Reference Guide).
Note: All Shape Files consist of 3 actual files. (.shp, .shx, .dbf) You must have all three to make a
complete shape file.
To import an ArcView Shape File of a field map:
1.
Select the Map tab.
2.
Select the Barn tab.
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3.
Locate the field in the Barn tab tree.
4.
Right-click the icon for the field
select Import Boundaries.
5.
In the Import Shape File dialog box, locate the shape file that you want to import (only the .shp
will show in the dialog box) and select Open.
6.
A popup will ask if the Crop Enterprises should also be updated, click Yes to update Crop
Enterprise with same .shp file or No to only apply to field.
for which you want to import the field-boundary map and
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7.
In the Shape File Import dialog box, select the coordinate system that you used to create the
Shape File in the Coordinate System list. The default is Latitude/Longitude.
8.
Select OK and the boundary will be added to the boundary layer of the field and be displayed in
the Map box.
9.
Select the Save button
to save the field-boundary map or the Cancel button
if you do not want to save the map.
Viewing Field Boundary Maps
Once you have created a field boundary map, you can view the field boundary along with background
images and other maps and field boundaries.
To view a field boundary map:
1. Select the appropriate farm,
then highlight the field
will now be displayed in the Map tab.
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under that farm. The field boundary
2. You can view all of the field boundaries for one farm by highlighting the Farm.
All field
boundaries for all farms can be viewed by highlighting the Owner Information Icon at the very
top of farm tree view.
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3. Background maps (such as images) can be added by double-clicking on the image name in the
Barn tab tree view.
Field Boundary Display (View Changes)
It is often nice to be able to quickly see what has been done to a field recently, what is growing in a field,
or what fields belong to what farm. The view on the boundary layer can be changed to quickly see any of
these items.
1. On the Barn tab, select the Client, Farm or Field that you want the boundaries to be displayed on
the map tab.
2. Make sure the Boundary Layer is on top of the Displayed Layers box. You can simply double
click on it to move it there.
3. You will change how the boundary layer is displayed under the Views box. There are five
different options:
a. Enterprises: You can select a year and see fields colored based on the crop for the
selected year.
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b. Farms: Boundaries are colored based on the farm to which they are assigned.
c. Field Boundaries: All boundaries are colored the same.
d. Last Job: You can select a year and see fields colored based on the crop for the selected
year. They also will have the pattern that was assigned to the last job for that year.
(Patterns can be changed under Resources – Job Types)
e. REI: You can select a date range and see which fields have Restricted Entry (based on
REI chemical usage) for that time frame.
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Exporting Field Boundary Maps
It’s easy to export field-boundary maps. If running Site Mate or EZ Office Mobile, the field boundaries
transfer to the handheld computer when synchronized with the desktop software. Boundaries can also be
exported for use elsewhere as an ArcView Shape File.
To export a field-boundary map:
1.
Select the Map tab.
2.
Locate the field that you want to export the boundaries for in the Barn tab.
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3.
Right-click the field to export
and select Export Boundaries on the shortcut menu. You can
also export all of the field boundaries for a farm by right clicking on the Farm
name.
4.
In the Export Shape File dialog box that appears, select the folder or drive where you will save
the exported file and enter a name in the File Name box.
5.
Select Save and the field-boundary map is saved to the folder or drive you chose. Remember
there are THREE files to every Shape file. (.shp, .shx, .dbf)
Assigning Colors to Fields by Crop Enterprise
You can select colors that fields display as by crop enterprise. The program will show a different color in
each field depending on which crop is growing there. Corn can have a different color from wheat or
soybeans, for example. This can be useful when looking at different fields as a quick visual of what is
growing in each.
To assign a color to crop enterprises:
1. On the Resources menu, point to Other and select Commodities.
2. In the Commodities dialog box, select the crop for which you want to assign a color or select
Add to add a new crop.
3. Select Properties to open the Commodity Properties dialog box.
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4. In the Commodity Properties dialog box, select the color you want for the crop in the Color list
and select OK.
5. Now any field that has that crop enterprise assigned to it, will display as the chosen color in the
Map tab.
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Assigning Patterns to Job Types
While being able to quickly see what crop is in each field is helpful, you may also want to know which
field has been planted, harvested, etc. at a quick glance. Farm Works allows you to assign patterns to job
types so when that job is performed in a field, that pattern will then be displayed.
To assign a pattern to a job type:
1. Under the Resources menu, select Job Types.
2. In the Operation Types dialog box, select the type that you want to assign a pattern to and select
the Edit button.
3. Choose the pattern to assign to the job type and press OK.
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4. Any field that had that operation performed on it last will now display the selected pattern. The
color will still show the crop enterprise as selected in the previous section.
5. In the Views box, you will have to select the crop year under Last Job.
Creating Crop Zones and Job Maps
There may be years where more than one crop is planted in a field. Multiple Crop Enterprises can be
assigned to a field and will enable mapping of crop locations.
1. In the Farm box, right click on the crop enterprise that you want to edit and select Edit
Boundaries. If you click on the field name, it will edit the boundary for the entire field, in
contrast, when you click on a specific crop enterprise, it only edits that year’s crop enterprise.
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2. The Map-Editing toolbar will appear where you can use the same tools used to create and split
field boundaries.
3. Use the Split Line tool
(use the Split tool dropdown to select Split Line) to section off the
crop portions. Click outside the boundary where the split should begin, click outside the boundary
where the split ends and right-click to choose Finish.
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4. Use the Selection Tool
and click in each portion to verify the acres (lower right corner).
5. If the acreage is not correct, use the Node Edit Tool to adjust the nodes.
6. Use the Selection Tool
:
a. Right- Click on the portion of the field that will be assigned to another crop and select
Delete.
b. Click the Save button
to save the changes made to the Enterprise Map
7. Right-click on the Field’s other Crop Enterprise and select Edit Boundaries.
a. Right-click on the boundary map and choose Paste Subtraction. This will place the
deleted portion from the previous step on the mapping screen.
b. Click the Save button
. to save the changes made to the map.
8. To view the Field’s Crop Enterprise, select the field from the Barn tab tree view and on the Map
Tab, under Views, select Crop Enterprises and the current year.
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Chapter 13 – Creating Layers
Layers can be used for many types of map information. This information can include anything from
guidance paths to soil types to roads and waterways. To create a new layer, go to the Farm tab tree view
on the left, right-click on a field and select the Add Layer option. The program has the capability to add a
Point Layer, Path/Line Layer, or Polygon Layer.
Also provided is the ability to add Trimble Guidance/Feature Layers for export to Trimble Devices, such
as the EZ-Guide 500 Lightbar Guidance System. These layers include Guidance Lines, Area Features
(for no-apply zones), Line Features (tiling, identifying features, etc.), and Point Features. Each field can
only have one of each of the four Trimble Guidance/Feature layers. Once the layers have been created,
on the Farm tab tree view, double-click on the layer to be viewed and select the Edit Tool
to edit the
layer. When you use the “Read Job Data” option with Trimble data, the program will automatically read
in any of these layers that were collected with a Trimble hardware device. These layers will show up in
the Farm tab tree view and can be displayed and edited.
Creating Guidance Line Layer
To create a Guidance Line Layer, from the Farm tab tree view, right-click on the Field, choose Trimble
Guidance/Features, and select Create Guidance Lines. The layer will open in Map Editing mode.
1.
From the Map toolbar click the dropdown beside the Line Tool to select the line tool options:
a. Select Curved A-B Line Tool
guidance lines.
from the Line Tool dropdown to create curved
i.
Left-click to create the first point and click to create a new point following the
desired guidance path.
ii.
When finished, right-click and select Finish.
iii.
A Define Data dialog box will appear. Choose OK to accept the assigned Name
or enter a different name and select OK. The name that you enter here will be
displayed in the Trimble device that you are using.
iv.
An A-B designation will be added to the Guidance Layer.
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v.
To adjust a guidance line:
1. To adjust the line shape, select the Node Edit Tool.
a. Click on the A-B line.
b. Pass over one of the node points and the cursor will turn to a
finger.
c. To move a particular node click and drag the node to the newly
designated spot.
d. To add a node, double-click on the line where the node is needed
or right click and select Add.
e. To delete a node, right-click on a node and select Delete.
. Click and hold
2. To adjust the line placement, click the Select Tool
on the Guidance Line. Once the Select tool icon turns to a hand, click
and drag the line to the new location.
vi.
To create an Offset Path:
1. With the Select Tool
Offset.
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right-click on the A-B line and select Create
a. Enter the Original Implement Width, and the New Implement
Width and the program will automatically create the Net Offset.
b. Enter the Offset Direction
c. Click OK.
d. Click the Save button
b. Select Straight Line A-B Line Tool
straight line.
.
from the Line Tool dropdown to create a
i.
Left-click to create Point A and click in the correct location to create Point B.
ii.
A Guidance Line dialog box will appear. Choose OK to accept the assigned
Name or enter a different name and select OK.
iii.
An A-B designation will be added to the Guidance Layer.
iv.
To adjust the guidance line:
1. To adjust the line shape, select the Node Edit Tool.
a. Click on the A-B line.
b. Pass over one of the node points and the cursor will turn to a
finger.
c. To move a particular node click and drag the node to the newly
designated spot.
d. To add a node, double-click on the line where the node is needed
or right click and select Add.
e. To delete a node, right-click on a node and select Delete.
2. To adjust the line placement, click the Select Tool
. Click and hold
on the Guidance Line. Once the Select tool icon turns to a hand, click
and drag the line to the new location.
v.
To create an Offset Path:
1. With the Select Tool
Offset.
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right-click on the A-B line and select Create
a. Enter the Original Implement Width, and the New Implement
Width and the program will automatically create the Net Offset.
b. Enter the Offset Direction
c. Click OK.
d. Click the Save button
.
c. Select the A+ Line Tool
from the Line Tool dropdown to create a line at a specific
angle. The line will automatically be 1.55 miles.
i.
Left-click to create Point A.
ii.
Continue to hold down your left mouse button and drag to draw a line in the
direction that you wish to go. When the guidance line is the proper direction let
up on your left-mouse button.
iii.
The A_ Direction dialog box will show the degrees of the angle that you drew. If
necessary, this angle can be changed. If you change the angle, the path will be
changed to reflect the new angle.
iv.
Click OK.
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v.
Enter a name for the guidance line and click OK. An A+ Line will be added to
the Guidance Layer.
vi.
To adjust the guidance line:
1. To adjust the line shape, select the Node Edit Tool.
a. Click on the A-B line.
b. Pass over one of the node points and the cursor will turn to a
finger.
c. To move a particular node click and drag the node to the newly
designated spot.
d. To add a node, double-click on the line where the node is needed
or right click and select Add.
e. To delete a node, right-click on a node and select Delete.
2. To adjust the line placement, click the Select Tool
. Click and hold
on the Guidance Line. Once the Select tool icon turns to a hand, click
and drag the line to the new location.
vii.
To create an Offset Path:
1. With the Select Tool
right-click on the A-B line and select Create
Offset.
a. Enter the Original Implement Width, and the New Implement
Width and the program will automatically create the Net Offset.
b. Enter the Offset Direction
c. Click OK.
d. Click the Save button
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.
Guidance Lines can be:
1.
Copied from layer to layer (right-click on the line and select copy).
a. From the Farm tab tree view select the layer to which the line is to be copied
b. Right-click and choose Edit Layer or double left click to display the layer and select the
Edit Tool
from the Map tab.
c. Once in Map Editing, right-click and select Paste Addition
2.
Created in map edit mode on an existing Guidance Line layer by right-clicking on the field and
choosing Create Offset
3.
Drawn with one of the mapping tools
Creating an Area Features Layer
Area features can include a no spray zone such as a grass waterway. It can also include areas such as
ponds, lagoons, and hazards.
To create an Area Feature Layer:
1.
From the Farm tab tree view, right-click on the field, choose Trimble Guidance/Features, and
select Create Area Features.
2.
Create features using the Mapping Tools. For example, use the Include Polygon Tool
click (right-click to Finish) and create an exclusion area.
3.
In the Area Feature dialog box, click in the Name, select the type of feature from the dropdown
box, and click OK to save.
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to
Creating Line Features
Line features including cables, tiling, hazards, etc. can be added to a layer. To create a Line Feature
Layer:
1.
From the Farm tab tree view, right-click on the field, select Trimble Guidance/Features, Create
Line Features.
2.
Create Lines By:
a. Copying Lines:
i. From the Farm tab tree view select the layer to which the line is to be copied
from. Right-click on the line and select “Copy”.
ii. Next find the feature layer that you wish to copy the line to.
iii. Right-click and choose Edit Layer or double left click to display the layer and
select the Edit Tool
from the Map tab.
iv. Once in Map Editing, right-click and select Paste Addition.
b. Alternately, you can hand-draw lines on this layer with the line tool:
i. Display the Feature Line Layer and go to Edit mode.
ii. Select the Line Tool
iii. Left-click to create the first point and click to create a new point following the
desired path.
iv. When finished, right-click and select Finish.
c. In the Define Data dialog box, click in the Name, select from the dropdown box, and
click OK to save.
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4.
The drawn line features will be displayed on the map.
Creating Point Features
Point features can represent landmarks such as rocks, trees and other objects. To create a Point Feature
Layer:
1.
From the Farm tab tree view, right-click on the field,
select Trimble Guidance/Features, Create Point Features.
a. You can manually create Points By selecting
Define Points Tool
point.
and left clicking to add a
i.
In the Define Data Dialog box select what
the point signifies from the dropdown list.
ii.
The points will be displayed on the map.
b. You an also copy points from an existing layer to the feature layer by selecting the points
that you want to copy and right-clicking and select “Copy”. To paste the new Point
Feature Layer and right-click and select “Paste”.
Chapter 14 – Using Yield and As-Applied Maps
You can import data from yield or as-applied maps. The program works with data from many different
yield monitors and variable rate controllers and provides a Smart Import Wizard to help you quickly and
easily create maps.
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Legends are automatically created based on the data in the imported file. The program also reads site
verification data that shows where you applied different seed varieties, chemicals and fertilizers, as well
as variable rate application data. Depending on your yield monitor and the type of file storing your data,
you may be able to display attributes for altitude, distance, duration, dry yield, flow, markers, mass yield,
moisture, region, swath width, and wet yield data to name a few.
Importing Yield and As-Applied Data
Importing yield and as-applied data is an easy process with the program’s Smart Import Wizard. Just
insert the storage card from your variable rate controller or yield monitor into the card reader of your PC
or laptop and select the Read Job Data option. The Smart Import Wizard then guides you through each
step of the process.
To import as-applied or yield data:
1.
Select Read Job Data on the File menu, or select the Read Job Data toolbar button
Job/Resource Tools toolbar.
2.
In the left-hand column of the Read Job Data dialog box, select the plus sign next to the type of
monitor that the data was collected with and then select the specific data type underneath it. This
will filter the files shown in the right hand side of the box. Only the type of files selected will
display.
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on the
3.
Under File Path, select the Browse button to find the storage card or folder where you saved the
yield or as-applied data.
4.
In the Open dialog box, locate and select the appropriate file. For example, to import GreenStar 2
data locate the RCD folder and select the setup.fds file, for Voyager Data select the Index File, or
for AgLeader select any .yld, .plf or ilf file.
5.
All of the files within the folder that was selected that are the same file type will now show in the
Read Job Data box. Choose the file(s) to import by highlighting each one. To select multiple
files, hold down the Ctrl key while selecting.
6.
Press the
button to change calibration and combine delay options.
a. Choose the appropriate Card option for calibration. If the monitor has been calibrated
properly, generally the first option is the best choice for importing yield data. It will use
each file’s internal calibration info when it processes the file. This prevents using
incorrect calibration data.
b. Under Combine Options, enter the appropriate delays. These numbers will vary by
combine.
i.
The combine delay sets the time from when the crop enters the header until the
grain strikes the mass flow plate. If this value is incorrect, you will notice a
“jagged” appearance from one pass to another in your high and low yielding
areas.
ii.
The start delay is the time it takes from when the header goes down until data
should start to be counted. If this is too long or too short, you may notice gaps
when entering each pass or very low yielding areas at the start of each pass.
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iii.
7.
The stop delay is the amount of time from when the header goes up until data
should not be included. If this value is incorrect, you may notice gaps when
coming out of each pass or very low yielding areas at the end of each pass.
Press the
data.
button to filter out any data that might be considered bad
a. Place a checkmark in the box beside Use the harvest filter.
b. Enter values in any of the items to attempt to filter out incorrect data. Minimum and
Maximum filters can be set for Grain Flow, Mass Yield, Moisture, and Speed. You can
use as many filters as needed, but be cautious about being too strict with a filter. If a filter
is too strict, good data may get filtered out.
c. These filters can also be modified once the file is imported if needed.
8.
Choose whether to:
a. Delete fly away points check box to have the program filter out any points that are away
from the field because of bad GPS data. It is a good idea to check this box, but with the
quality of GPS receivers today, it is rarely needed. If portions of the map are missing
after being imported, re-import the data and remove the checkmark in this box.
b. Import Fields Without Tasks
c. Update Field Boundaries
d. Skip confirming Farm/Field Information
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9.
Select OK and the import progress is shown as it reads each of the files.
10.
The Linker dialog boxes will now appear. These will link resources used during the operation
with resources on your desktop computer. Any new fields will be added here as well. For more
information on linking resources, see the appropriate section of this manual.
11.
In the Farming dialog box that appears, enter any necessary information for the farming
operation(s) and select OK. Jobs can also be edited later under the Jobs tab. (for instructions on
editing Farming Operations, see the Trac Manual)
12.
The yield or as-applied maps are added to the Jobs box under the appropriate Farm and Field.
To view the imported map:
a. Make sure that Show Jobs In Land Areas is checked on the View menu.
b. Select the Map tab.
c. Select the Barn tab
and locate the job under the applicable farm and field.
d. Double-click the job with the yield or as-applied data to display the yield or as-applied
points data map in the Map box.
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13.
To see the display of a different data type, select the Layers tab,
select the points layer in the
Displayed Layers box, and select the data you want to display in the Views box. For more
information on viewing yield data and modifying views, see the following sections.
Linking Resources
When importing jobs from a data file, there are times that there will be resources and job entry items used
that are not entered into the desktop software. Many times, when entering a resource in the field, a
different name may be used than what was used in the office. For this reason, the Linker dialog box
shows when importing jobs to either create new resources or “link” them with current ones. If they are
linked, Farm Works will assume that the two different items are actually one.
7. When importing data, the Linker dialog box may appear. Two lists of resources will be listed:
Operation and Desktop. If there are items in the Operation box, they have to be either created
or linked with the Desktop Resources.
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8. Select an item in the Operation Resources box.
9. If it is a new item, press the
button. Enter all of the applicable information in the
screen that appears about that item. This will create a new resource in the desktop software.
10. If the item is the same as an item already listed under Desktop Resources, highlight both
resources and select the
button.
11. If the Resource does not show up under the Desktop Resources, it may be a retired item. Place a
checkmark beside Show Retired and it should now show in the list.
12. Once all items are linked or created, press OK.
Editing Legends
1.
After you import yield or as-applied data, the program automatically creates a legend. You have
the option of changing the color scheme for the yield or as-applied maps to suit your needs. You
can also add additional information to the legend, such as a description for each color range.
2.
To edit the legend for an as-applied or yield map:
3.
Display the map by double clicking on the job under the Barn tab. Make sure Show Jobs in
Land Areas is checked on the View menu.
4.
Select the Layers tab.
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5.
In the Views box, select the data for which you want to edit the legend.
6.
Select the Legend button
7.
There are several ways of changing a legend to give a map a different appearance. You can create
templates to give all maps of one type a specific legend, you can use ranges calculated by the
program, create your own ranges, and change the colors displayed in the legend.
8.
To use ranges created by the program:
a. Select the
calculate ranges.
i.
to open the Legend dialog box.
tab. There are four different options that the program uses to
Equal Ranges makes each range the same size. Ex. Each range is 20 values. (1020,20-30,30-40, etc) You must enter 3 of the 4 following values: High value,
Low Value, Spacing, or Divisions. The program will calculate the fourth value
for you.
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ii.
Equal Count places the same number of points in each range. You must enter the
number of divisions you want the legend to have and it will calculate where the
division breaks are.
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iii.
Statistical calculates ranges based off of the calculated standard deviation of the
points in the layer. 1 standard deviation includes 68% of all points (centered on
the average). Choose the interval spacing in standard deviations (1, ½, or ¼).
You may also choose to round the range values to whole numbers to give the
legend a cleaner look.
iv.
Discrete ranges are generally not a good choice for yield data. This option will
create a separate range for each discrete value in the layer. This is used more for
attributes that do not have many distinct values.
v.
Equal count, Statistical, and Discrete ranges give you statistical information
about the data in the layer. The number of items (points), the number of unique
values, minimum and maximum values, the average (mean), and the standard
deviation are all calculated for you. These can help when deciding which type of
range to use to view your data.
vi.
You can also enter your own custom ranges by entering minimum and maximum
values for each range. When you enter a minimum value for a range, the program
enters the maximum value for the range directly below it and vice versa. To add a
range, select the
button at the top or bottom of the ranges. To delete a range,
select the
button to the left of it.
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b. When you have selected which type of range you want to use, press the
button.
9.
To change the colors displayed in the legend, select the
tab.
a. You can use color ranges created by the program or select your own. Color schemes can
be saved for use on multiple layers. There are four color range options that the program
uses.
i.
Narrow spectrum allows you to choose the top and bottom colors and the
program creates a spectrum in between based on three basic colors. To select the
colors, click on the color button at the top or bottom of the spectrum.
ii.
This brings up the color palette where you can select basic or custom colors for
the spectrum.
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iii.
Wide spectrum also allows you to choose the top and bottom colors, but bases
the spectrum on 5 basic colors.
iv.
3 Color spectrum is similar to Narrow spectrum, except it allows you to choose
the center color.
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v.
b. The
Instead of creating a spectrum of colors, Contrast gives each consecutive range a
contrasting color. This allows you to distinctly tell the difference between each
range. This is generally not a good choice for yield maps as you cannot
differentiate between high and low values as easily.
button inverts the colors from top to bottom.
c. To save a color scheme for later use, enter a description for the scheme and press the
button. The scheme name will now show in the drop down list.
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d. To delete a saved color scheme, choose it in the drop down list and press the
button.
e. When you have chosen the colors to be displayed in the legend, press the
button and the program places the select colors or spectrum beside
each range in the legend.
f.
10.
You can choose individual colors from the color palette for each range by selecting the
color button beside the range you want to change.
There are four options that can be displayed on the legend for a layer.
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a. Range Count displays how
many individual values (points)
are in each range. If equal count
was used, each range should
have approximately the same
number of points in them.
b. Histogram displays a chart comparing the number of values in each range. If a statistical
range is chosen, the histogram should appear as a “bell curve”.
c. Range Descriptions allows you
to enter a description beside
each range. This can be helpful
when explaining a map to
somebody that the numbers will
not mean anything to.
d. Values & Descriptions displays
the values for each range as well
as the description entered.
11.
To save a complete legend as a template to be used later, select the
tab. This can
be helpful when comparing maps. If the same legend is not used for each map, the map color can
be deceiving. Ex. Use the same legend for all corn yield maps and a different one for all soybean
yield maps.
a. You can add a template to be used for a specific commodity or all commodities. To add a
template, right click on the commodity to add it to and select Add. Enter a template
name.
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b. To use a template that was previously created, select the template and press the
button. You can also right click on the template name and select
Apply.
c. To make a created legend the default for a certain attribute in a layer, right click on the
template and select Default.
d. To change a saved template, make any range and color changes, right click on the
template name, and select Update.
e. To delete a saved template, right click on the template name and select Delete.
12.
The top area of the Legend dialog box displays information about the legend that is currently
being displayed.
13.
When finished modifying the legend, press OK and the created legend will be applied to the
attribute on the selected layer.
Using the Harvest Filter and the Show Me Button
There are times when yield or as-applied data is imported, that there could be data that is considered
invalid. Bad GPS data, incorrect flow readings, etc. can all cause invalid data. This data can be filtered
using the Harvest Filter.
When viewing yield or as-applied data, you may be interested in a certain mapped attribute or property
and want to see only data that meets certain conditions. This can be useful when analyzing yield data, for
example. The Show Me feature hides data from display based on user defined conditions.
To enable and/or modify the Filter:
1.
On the
tab, select the Filter button
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.
2.
Place a checkmark in the box beside Use the harvest filter.
3.
Enter values in any of the items to attempt to filter out incorrect data. Minimum and Maximum
filters can be set for Grain Flow, Mass Yield, Moisture, and Speed. You can use as many filters as
needed, but be cautious about being too strict with a filter. If a filter is too strict, good data may
get filtered out.
4.
Press OK and any data that falls outside of the conditions set in the filter will be removed. This
data is only temporarily filtered – the original data remains intact.
5.
You can always remove or modify the harvest filter by pressing the Harvest Filter button
Using the Show Me feature:
1.
On the
tab, press the Show Me button.
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.
2.
All of the attributes that can be filtered are listed under the Data Item column. To filter one or
more of these, select the check box beside each item to filter.
3.
If the item has choice data or distinct values (markers, engaged, etc) tied to it, it will list the
available choices when the Use box is checked. Highlight all items that you want to be displayed
and all other data points will be hidden. If the data item has numbers tied to it, you will enter a
range to display and all data that does not meet the conditions entered will be hidden. The Show
Me feature does not permanently delete data points, it only temporarily hides them for analysis.
4.
Several items can be filtered at the same time, however, if the constraints are too tight, little or no
data will show on the map when the filter is used.
5.
For example, you may want to see all points that yield above 200 bu/ac but below 21% moisture.
Use the following conditions to filter by those constraints:
6.
The Show Me box will appear as follows:
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7.
Press OK to apply the filter.
8.
The map will now hide any data that falls outside of the entered constraints.
9.
The following maps show before and after the Show Me filter was enabled.
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170
10.
To remove the Show Me filter, press the Show Me button
and select
.
You can also change the constraints of the filter by pressing the
Item.
button beside the Data
Markers and Flags
Many monitors have the ability to place markers or flags on a map to show the location of obstacles or
other points of interest. Rocks, tile holes, and wet spots are all common markers, which can be displayed
on a yield map for later referencing or printing.
To view markers (flags) on a yield or as-applied map that items have been mapped:
1. Select the Markers button
.
2. In the Markers dialog box, place a check beside the marker that you want to display.
3. Select the symbol that you want to represent the marker.
4. Press the color button beside the symbol to choose a different color for the marker.
5. You can display as many markers as needed.
6. Press OK and the marker symbol will be added to the map where they are located. Marker
descriptions will also be listed in the Legend box.
Averaging Polygons, Adding Grids or Contours to Maps
When viewing all of the points collected on a yield or as-applied map, it can have a cluttered look. It is
also hard, at times, to see patterns across a field. You can create different views for each layer, such as
grids and contours, that can make maps look much better as well as make them easier to analyze. Grid or
contoured maps can be used to make variable rate application maps as well. The program also allows you
to average all points that fall in a polygon from a different layer. This can be helpful when comparing
yields vs. soil types. This process is explained at the end of this section.
Note: A field MUST have a field boundary drawn before a grid or contoured view can be created.
To create a different view of a yield or as-applied map:
1. Select the Map tab
to display the base data for the harvest, spraying, or other job.
2. Verify Show Jobs in Land Areas is checked on the View menu.
3. Locate the job in the tree under the Barn tab
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and double click on it to display the map.
4. On the Layers tab,
highlight the layer to create a new view on, select the data that you want
to display in the Views box, and select the Add View button
.
5. Select grid/contour options in the New View dialog box.
Under Output, select the type of view you want to create: Grid or Contour
Enter a cell size for the grid or contour under Cell Resolution. A smaller cell size will give
more resolution, but will take longer to calculate. Larger cell sizes look “smoother”, but may
not be as representative of the actual data.
Choose which method (Average or Inverse Distance) you want to use when creating the
new view.
Average uses all of the points within the cell size entered above and weights them all
the same.
Inverse Distance places more weight on points close to the center of each grid and
less on points farther away.
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If Inverse Distance is used, enter the Search Radius and how many neighboring points to
use in the calculation.
Search Radius is how far from the center point that it will look for points to average
together.
The number of neighbors is how many points it will use in the average calculation.
If there are holes in the data, you may want to select the Fill Blanks box so there aren’t gaps
in the middle of the field.
The Smoothing slider bar makes the map not as choppy and random looking. It smoothes out
the transitions between ranges.
If Contour is selected, enter the minimum area that each zone can be. Larger minimum areas
look smoother, but may not be entirely representative of everything inside that zone.
There are no correct or incorrect numbers to use when making a grid or contour calculation.
Entering different numbers to create more views is the best way to get the look that is most
representative of the data.
Press OK when finished to create and display the new view.
6. Each view created will be listed with a description in the Views box. Highlight a view to display
it in the map tab.
7. You can view how many acres are in each range for a grid or contour map by displaying the
Range Count on the legend. For more information, see the legends section of this manual.
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8. To put a border line around each contour or grid, select the Display Options toolbar button.
Put a checkmark in the Border box and select the color of the border from the drop down list.
9. Click on Base Data to view the original points map.
10. To delete a view, right click on it in the Views box and select Delete View.
To average points within a polygon (Average Polygons):
1. You must have a layer with polygons over the same area as your points layer (ex: a soil type map
for a field that your yield map is in.)
2. Display the points layer that you want to average and select the attribute under Views that you
want to analyze.
3. Select the Add View button and choose Area in the New View box
4. Select Browse and find the area layer that you want to use for the analysis. You can also choose
Use Cell Data and the program will create cells to average from instead of using each individual
point.
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5. Press OK and the program will create a new view that averages all points within each polygon.
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Analyzing Yield and As-Applied Data
After importing yield or as-applied data, you may notice some patterns or areas of the map that are
different from others. Some of these differences may stick out real quick, while others may not be quite so
obvious. The reason for these differences may also not be real apparent. It is easy to compare and analyze
the data within these imported maps.
To view specific information about point data within an imported map:
1.
Select the Map tab.
2.
Verify Show Jobs In Land Areas is checked on the View menu.
3.
Locate the Job with the map in the tree under the Barn tab
display the map.
4.
Under the Views box in the Layers
analyze.
and double click on it to
tab, select the attribute and the view you want to
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5.
Select the Information
6.
Choose one of the Select Tools from the
Toolbar.
7.
To view information about the entire
field, click and drag around all of the
points to select (highlight) them.
8.
The minimum, maximum, and average for all of the mapped attributes will now be displayed in
the Information tab
9.
You can also select portions of the field to analyze, for example, if a pattern or area sticks out as
being different. Use one of the Select Tools and highlight the area to analyze on the map. If using
the Polygon Select Tool, left click at each corner of the area and right click to select Finish to
close the polygon and select the points.
tab to view attributes for the data you are about to select.
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10.
Once you have looked at the data
(average dry yield, for example), choose
Invert Selection from the select tools
on the toolbar to simply reverse your
selection of points.
11.
You can now compare this information to the data that was originally selected.
12.
The Show Me button can also be helpful when analyzing yield maps. The following example has
3 regions in the field, all of which were different varieties. To compare the different varieties:
a. Select the attribute that you want to compare in the Views box. (Region in this example)
b. Press the Show Me button
on the toolbar and select the attribute to be compared.
c. Enter the Range to be displayed. (From: 1 To: 1, From: 2 To: 2, From: 3 To: 3)
d. All the data except for what was specified will be hidden.
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e. Use the Select Tool to highlight all of the data still shown on the map.
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f.
View the data pertaining to the selection under the Information tab.
Region 2
g. Repeat the previous steps to show and analyze each of the portions of the field. (All three
regions in this example)
Region 1
Region 3
h. In this example, we can compare the Dry Yield for each region and see that Region 1 was
the best while Regions 2 and 3 happened to be exactly the same.
i.
13.
To cancel the selection and show all data again, press the Show Me button and choose
Make All Data Visible.
Grid and contour maps can also be analyzed using the same methods. Use caution when working
with these maps as the points in the grid or contour areas have already been averaged together.
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Layer Animation
All layers imported and or created within the program with the exception of the Trimble
Guidance/Features will have an option to play back the mapped portions.
To view layer animation:
1. With a layer displayed, making sure that the layer is the first layer under the Displayed Layers
column.
2. Select the Start Layer Animation Button
to begin the playback.
3. Once the playback has started, the Stop Layer Animation Button
button to stop the current playback.
becomes active. Use this
4. Along with the Layer animation option you to select the speed of the playback.
5. To select the speed left click on the drop down arrow next to the animation button and click on
the particular speed needed.
Using the Transparency Slider
It is often helpful when looking at a map layer to be able to reference another layer directly below it. The
new Transparency Slider makes this possible.
1. In the Barn tab, double click on the layers to display to move them to the displayed layers
box.
2. Highlight the layer that you want to make transparent and use the Transparency Slider in
the lower right hand corner to “see through” the top layer and onto the second layer.
3. You can make adjustments to any layer displayed and then change the display order using
the layer order buttons beside the displayed layers box.
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Printing Maps
When printing maps, the legend that was created for the map (including histograms and descriptions), as
well as details about the job will be included on the printout.
To print a map of yield or as-applied data:
1. On the Job/Resource Tools toolbar, select the Map Report toolbar button.
2. Under Layout, select the layout you want to use. Portrait and Landscape are standard layouts,
or you can create your own by selecting <Add/Edit>.
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a. If you select <Add/Edit>, the Map Print Layout screen appears.
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b. Give your new layout a description and select the orientation of your page. You can also
change the margins of the printed area on the paper.
c. You can also adjust the size of the items on the page by selecting them and dragging their
borders to adjust the size. Pressing the delete key will remove the selected item. Items
can also be shifted on the page by clicking and dragging your mouse.
d. If you choose the Items tab, items can be checked and unchecked to add or remove them
from the page.
e. Press Record and Done to save and apply your layout. This layout will now appear in the
drop down list for future use.
3. Select the Area to print. Window will print what is displayed on the map tab, All prints all of the
displayed layers and zooms out to the full extents, Select Area allows you to drag a box around
the area to print, while Specific Field will only print the field you choose.
Note: You can click and drag the bars to the left and bottom of the map area to change the size of the map
window. When doing this, it will change what will be printed if Window is selected. Once set, it will
continue to print in that aspect ratio.
4. You can enter a specific scale or select best fit, which will scale the map to fit the paper.
5. You can choose to have the map printed with the default information or you can give the map a
Title and enter any map Information of your own.
6. Under Logo Options you can choose to print the program logo in color or black and white. You
can also choose a personal logo to be printed on the map.
7. Under Printer Setup you can choose which printer to use.
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8. Press Print and a Print Preview screen will appear where you can choose to send the job to the
selected printer.
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Chapter 15 – Soil Type Maps
Site or EZ Office Pro allows you to import ArcView shape files and generic text files that contain soiltype data into the program. If the files have GPS coordinate data, the program will automatically clip the
contoured soil-type maps to the boundaries of your fields. If downloading large soil type maps, the
clipping will only show the soil types within your fields. After you import the soil-type maps, the
program automatically creates a legend. You can display soil type maps overlaid on yield maps to
perform analysis based on soil type.
Note: You must have a field boundary drawn to clip soil types to a field.
Downloading and Importing Soil Type Maps
You can find available digitized soil type maps for download at the following website:
http://www.ncgc.nrcs.usda.gov/products/datasets/ssurgo/
To import a soil type map:
1. Select the Barn tab.
2. Right click on the field that you want to import the soil type map for in the Farm box and select
Import Background.
3. Locate the soil type map that you want to import and select Open.
4. In the Shape File Import dialog box, select the Coordinate System, Datum, and Zone. This
information can usually be found in a text file downloaded with the soil type data.
5. Press OK and soil type map will be imported and clipped to the boundary of the field selected.
6. Select the property to display in the Views box to have a legend created based off of the attributes
present.
7. Just as in a yield map, you can select an area and view the data within it on the Info
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tab.
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Chapter 16 – Soil Samples
Soil-sampling grids for use with the Site Mate or EZ Office Mobile program running on a handheld
computer, laptop or tablet pc can be easily created. The exported grids provide the target points used for
soil sampling while out in the field. Later, when you receive a digital file with the soil test results from a
lab, the data can be easily imported. The program displays the soil test data and lets you quickly create
grid or contour views of the test results. VRA prescription maps can be easily created from imported test
results.
Creating Soil Sample Grip Maps
Creating soil-sample grid maps is easy. All you need is a field that has a boundary map and an idea of
how large you want the soil sample grids to be. You can create soil-sample grid maps, create the sampling
points, and export the maps to Site Mate or EZ Office Mobile.
To create soil sampling grid maps:
1. Select the Barn tab and highlight the field name you want to create a sampling grid for.
2. Under the Map tab, right click the field boundary map and select Make Sampling Grid.
3. The Create Sampling Grid dialog box appears.
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•
Choose whether you want the layer to contain sampling Points and/or include Areas.
Select whether or not you want to create planned job. If a planned job is selected you
will not have to option to uncheck Points.
•
Select the size of the Grid in Feet, Miles, or Acres.
•
Select how the Grid Pattern should be laid out. Uniform places the points in the center
of each grid. Stagger Vertically places the points in the center of the grid from side to
side, but staggers them up and down. Stagger Horizontally does the exact opposite.
•
Select whether you want to create Sample IDs and specify the number it should start
assigning IDs at.
4. The cursor is changed to a grid. Click in one corner of the field, move your cursor in the direction
that you want the grids to be aligned and numbered, and click again.
5. The soil sample grid is created, the layer is added to the Displayed Layers box, and the grids are
displayed in the Map tab. Notice, there will be a separate layer for points and areas if both were
selected. If a planned job was selected the planned job will contain the points and there will not
be a separate layer.
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6. To display labels for the Soil Sample Point IDs, choose the Display Options
and verify Show Labels is checked along with SampleID.
7. Select the Edit Layer
toolbar button
button to show the Map – Editing toolbar
8. Click and drag around all points to select them. Right click and choose Add Label.
9. When finished adding labels, press the Save button
the Cancel button
to discard the labels.
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button on the toolbar or press
Modifying Soil Sample Grid Maps
There will be times when sample points are placed in locations that do not satisfy you. Sample points can
be added, deleted and moved as needed.
To modify existing soil sample points:
1. Under Displayed Layers, double click on the points layer or use the arrows to move the layer to
the top of the display.
2. Select the Edit Layer
button to show the Map – Editing toolbar.
3. To move a point, click and hold on it
until the cursor turns to a hand. Drag
and drop the point to the new location.
4. To add a sample point to the map, select
the Define Points
button and click
on the map where you want the new
sample location. If you chose to create
Sample IDs, you can enter one for the
new point.
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5. You can delete points by selecting them and pressing the Delete key, or right clicking and
selecting Delete.
6. When finished modifying sample points, press the Save button
the toolbar or press the Cancel button
button on
to discard any changes made.
Exporting Soil Sample Grid Maps
You can export the soil-sample grid points and area maps for use with Site Mate or EZ Office
Mobile. Once these soil-sample grid maps are transferred to the device you can display them as
background layers and navigate to each point or area on the map to pull a sample.
To export soil-sample grid maps:
1. Locate the Sample Grid layer(s) that you want to export in the Barn tab.
can double click on the layer(s) to display in the Map tab.
2. Right click on the layer in the Farm box and select Export on the shortcut menu.
3. The Layer Export dialog box appears:
•
Select the Export Type
Ag Leader Basic or Advanced (for use with PF3000, etc)
ArcView Shape File (GIS programs)
Comma Separated Values (Excel)
•
If multiple views were created, select which View to export.
•
Select the Browse button to specify the location to export to.
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You
4. Pressing OK exports the layer to the destination specified.
Importing Soil Sample Data
After you receive the results of soil sample tests from a lab, you can to import this data directly
into the Soil Sample layer that was used when sampling. After importing soil-sample data, the
program can create grid or contour maps based off of nutrient values. This information can then
be used to create variable rate prescription maps.
To import soil sample data:
1. Select Read Job Data on the File menu or select the Read Job Data toolbar button
on the toolbar at the top of the program.
2. In the Read Job Data dialog box that opens, select the appropriate type of file under
Generic Import (.csv, .txt, or .shp)
3. Browse to locate the file that contains the soil sample data.
4. Select the file and press OK.
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5. Choose whether the file contains latitude and longitude coordinates along with soil
sample values or if it needs joined with another file to get the coordinates from. You can
open the .csv or .txt files in Microsoft Excel to see if coordinates are included. When
receiving data directly from the lab, they usually are not. If it needs joined with a file and
you created the sampling points, simply export the points layer as described in the
previous section.
6. Many times it is easier to open the file that contains the data in Excel while going through
the import process.
7. Templates can be saved to make the import process much faster if you will be importing
more than one file. If a Template has been previously created, select it in the drop down
list. You can also Delete any previously created templates.
8. Select the type of Delimiter within the file. If you open the file using Notepad, whatever
character separates the values from each other is the delimiter. (.csv files are always
Comma Delimited.)
9. The Header Row is how many rows there are in the file before the data. The program
will skip these rows when importing the data.
10. The Title Row is the row in the file that contains the name of the attribute to be imported.
(Client, Field, pH, K, OM, etc)
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11. If joining a file with a Shape File, you must select an attribute to match the rows in the
data file to the points in the Shape File. SampleID is generally used to do this.
12. Select which columns in the data file to use by checking the boxes above each of the
attributes to be imported. If the correct Title Row was selected above, the Title row will
populate.
13. Enter the Attribute Type, Units, etc in each column. Example data directly from the file
can be viewed if you scroll down in this window. Use this to determine the correct
number of header rows and the title row. See the section on Layer Attributes for more
information.
14. To save the template to import a similar file at a later time, select the Save Template
button and give the template a name.
15. When you press OK, the Farming dialog box appears where you can enter all of the
applicable information. Be sure the correct Field Name is selected and press OK.
16. The job is placed under the field selected. To display the map, double click on the job
name under the Barn tab.
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17. You can now select any of the attributes to automatically create a legend under the Views
box.
18. Grid and contour maps can be created with soil sample points, similar to yield maps.
Consider changing the parameters when drawing a grid or a contour map from soil
sample data compared to yield data. (Ex. Use fewer neighbors, 6 instead of 800, and a
larger search radius since there are much fewer points.)
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19. These grid and contour maps can now be used to create variable rate prescription maps.
This will be covered in the following sections.
Setting Up/Selecting Layer Attributes
Attributes contain the data that is within a layer. For example, a yield layer imported from a yield
monitor might contain the following attributes: Mass flow, moisture, dry yield, flags, region, etc.
When importing a layer or soil sample data, for example, you will have to specify each attribute
and what type of attribute it is. There are a lot of attributes predefined for you. You can always
add more attributes to the program. Setting a type for an attribute is very important. While there
are generic types of attributes, such as Numbers, Text, and Yes/No, defined attribute types can be
very helpful. If an attribute type is defined, the units will always be the same when that attribute
is selected and you can also have one common legend for all layers. This is very helpful when
visually comparing two different maps (ex: soil test levels from one field to another). This will
also become critical when making formulas for prescription generation.
To add an attribute type:
1. From the Resources Menu, select Attribute Types.
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2. Press the Add button to add a type to the list.
3. In the Attribute Type Properties dialog box, give the type a Description and specify the
Type it will be. Select Number if the attribute will contain only numbers or Text if the
attribute will be text (cannot create a legend from a text attribute). The Choice option
should be used if there is a set list of values that the attribute will use. Legends can then
be created based off of the different choices. When choice is selected, whenever that
attribute is used on a layer, they will all have common legends. If an attribute is set up
with a Yes/No type, it can only return one of those values, either Yes or No. This is
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commonly used in yield monitors as to whether the header is up or down
(engaged/disengaged).
4. If Number is selected, enter how many Decimal points you want the attribute to display.
You can also enter a minimum and maximum value for the attribute. The program will
disregard anything outside of these bounds if you do so.
5. If Number is selected, you must also choose what kind of units the attribute will have.
None if there are no units associated with the number, Rate if the units are
<unit1>/<unit2> such as bushels/acre, and Simple units for everything else (seconds,
pounds, bushels, etc.)
6. Press OK when finished.
Selecting attributes and attribute types:
1. When importing a generic file (.csv, .txt, etc) or when importing a shape file, you have to
choose which attributes to use and set their properties and limits. The soil sample import
above will be used as an example.
2. Check the box in the Used row for each attribute that you want the program to import.
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3. Select the Type under each attribute that is to be imported. New types can be added here
by selecting Add/Edit. Selecting the correct type is important. If legends are to be shared
from one layer to another, an attribute type must be created for that attribute. Otherwise,
Text or Number may be selected for the type.
4. If Text or Number is selected, you can give the attribute a Title or a name.
5. If the attribute is a Number, you can select the units that are associated with the attribute
as well as set minimum and maximum values on what is imported. Anything outside of
these numbers will be ignored. If you enter a value in the No Data row, anything
matching this value will also be ignored and not imported.
6. When you have finished selecting all of the attributes to import, press OK.
Copying a Layer to a different Farm or Field
There may be a need at times to copy a layer from one Farm, Field, or Category to another. It
may have gotten placed in the incorrect location or maybe you need another copy for a different
crop. (Using the same soil sample locations in different years) The layer copy option makes this
very simple.
1. Locate the layer you want to copy in the Farm box.
2. Right click on the layer and select Copy.
3. Right click on the Farm, Field, or Category that you want to paste the layer to and select
Paste. (If you do not select the Category, or crop enterprise, Farm Works will place the
layer under <Unknown Crop>.)
Chapter 17 – Creating Variable Rate
Prescription Maps
You can use soil type maps as well as any soil sampling maps that you have imported to create
Variable Rate Application (VRA) maps. You can export the application maps that you create for
use with most commonly used variable rate controllers and hardware systems.
To create a VRA map:
1. Add the people, machines, and supplies that will be used for the job to the Working
Group box. You can opt to only add the supplies used and leave the people and
equipment until later if preferred.
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2. On the Barn tab, locate the layer that you want to use to create a variable rate map and
double click on it to display it in the Map tab. This layer must be an area layer that has
different zones (soil type layer, for example) or a points layer that grid or contour views
have been created. To create your own layer with custom drawn zones, see the following
section of this manual.
3. Select the attribute and the view that you want to create the VRA map from in the Views
box.
4. Right click on the view and select Create Application Plan.
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5. The Farming dialog box will appear to create a planned VRA job.
6. Make any necessary modifications to the plan and press OK.
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7. Enter the Default Rate which will be the rate that is applied any time the machine travels
outside of the VR map.
8. Select the product to be varied and enter the prescription values into the cells that
correspond with the zone colors showing on the map.
9. . The average rate, total quantity and cost will automatically be calculated for you. This
information can be extremely helpful when purchasing supplies.
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10. You may want to adjust the total quantity to be used on the job. Press the Adjust button
and make the changes. This will change the rate in each zone to compensate for the
added/subtracted total quantity.
11. If there is a layer displayed underneath the application layer, you can view it through the
new application layer by adjusting the Transparency. Slide the Transparency slider to
view items beneath the current layer.
12. When finished creating the Variable Rate Prescription map, select the Save button
.
13. The planned job will now show up under the Job tab as well as in the Farm box under
the appropriate Field.
Exporting/Synchronizing VRA Maps
After you create Variable Rate Application (VRA) prescription maps, the program will allow you
to export the prescription maps for use with various hardware systems, and software applications,
such as Site Mate VRA or EZ Office Mobile. There are a several different ways to export
prescription maps depending on your needs. You can export just the map as a shape file to a
removable device, such as a USB drive or storage card. You can also send the planned job with
the map to a device such as the Timble Nomad or Juno which runs Trac Mate/Site Mate or EZ
Office Mobile. The VRA maps can also be written out using the Write Job Data process, which
can be written along with inputs, field names and boundaries to third party controllers and
monitors.
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Exporting VRA Maps as Shape Files
To export a VRA prescription map that was previously created as a Shape file for use with a third
party variable rate controller:
1. Select the Map tab.
2. Select the Jobs tab
below the Map box. Find the planned job that contains the
prescription map that you want to export and select the View check box. The prescription
map will display the in the Map box.
3. Right-click on the job to export, point to Export on the shortcut menu.
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4. In the Job Export dialog box that appears, select the location that you want to save the
prescription map to, type in a name for the file, and select Arcview Shape Files in the
Save as type box. Press Save when finished.
5. The shape file can now be copied or used where needed from the location that it was
saved to. Remember when copying and pasting shape files that one shape file actually
contains three files. (.shp, .shx, .dbf)
Synchronizing a VRA Map with Field Solution Programs
1. Select the Map tab.
below the Map box. Find the planned job that contains the
2. Select the Jobs tab
prescription map that you want to export and select the View check box. The prescription
map will display in the Map box.
3. Right-click on the job to export, point to Work Order on the shortcut menu, and select
Trac Mate on the submenu.
4. The synchronize icon
is added to the row of the job.
5. If synchronizing to a handheld computer, connect it to your desktop with Microsoft
ActiveSync or insert a USB drive or other removable media to synchronize to.
6. Select the Synchronize Trac Mate toolbar button,
Mate on the File menu.
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or select Synchronize Trac
7. In the Trac Mate Options dialog box, select the CE Device option if synchronizing to a
device connected with ActiveSync. It will synchronize the data to the CE Main Memory
unless you have a storage card in the device. It is then strongly suggested to select the
Storage Card as the location to synchronize to. This will prevent any data loss in case of
a dead battery.
8. Preview Job Details allows you to view and edit the details of a job before they are
synchronized back to the desktop computer after completion.
9. Upload Field Boundaries will upload all of your boundaries from your desktop to the
Field Solutions program. The field boundaries will then show when performing the job.
10. Select OK to synchronize the marked job or jobs. The Linker dialog box may appear. See
the Trac manual for more information on linking resources.
11. The Variable Rate job can now be opened in the field solution program as a Workorder.
Using Variable Rate maps will be covered in the Field Solutions manual.
VRA Maps and Write Job Data Process
1. Select the Map tab.
2. Select the Jobs tab
below the Map box. Find the planned job that contains the
prescription map that you want to export and select the View check box. The prescription
map will display in the Map box.
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3. Right-click on the job, point to Work Order on the shortcut menu, and select Console
on the submenu.
4. The write job export icon
is added to the row of the job.
5. Select the Write Job Data button,
or select Write Job Data on the File menu.
6. In the Write Job Data Screen will be a list of third party controllers and monitors, in
which VRA Maps, inputs, field names and boundaries can be written to.
7. If your particular controller or monitor is not listed Cancel out of the Write Job Data
Screen. Select Help and then Check for Updates. If there are newer versions of data
drivers or data drivers that have not been installed they will be listed here.
a. To begin the download process left click on the link listed under URL. When the
File Download screen appears select the option to Save.
b. Save these files in a location that can be easily accessed.
c. Once all the files have been saved, you will need to close all running programs
and restart the computer.
d. Once the computer has been restarted, locate the saved Data Drivers. Double left
click on the saved file.
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8. Back in the Write Job Data Screen select the plus sign next to the correct third party
device.
9. Depending on the device there may be several formats for writing out information. Select
the correct format, so that it is highlighted.
10. Select the Resource List button. Here you can limit the Clients/Farms/Fields and Inputs
that will be written out along with the planned job.
11. Depending on the device selected you may have the option for Advanced Setup. The
settings here maybe different depending on the device selected. If you have an Advanced
Setup option make sure you select that and fill in the options needed.
12. Once the Resources and Advanced Settings have been entered, Select the Browse button
to select the drive reading your removable device, such as a Storage Card, or USB.
13. Highlight the correct drive in the Browse for Folder window and then select OK. The
correct drive will now be listed in the File Location box.
14. Select OK complete the Write Job Data process.
15. The program will begin to write the selected information, during which you will see a
progress bar.
16. Once the information has been written out you will get confirmation that the preparation
has completed successfully. Select OK on the
Prepare Card window.
17. Now you are ready to take the card to your device.
Note: You can write out the inputs and farm/field
information to a third party device without select a job for export
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INDEX
Fields
Adding.............................................................. 14
Assigning Colors by Enterprise........................ 137
Delete ............................................................... 20
Edit ................................................................... 20
Landlords .......................................................... 15
Reports ........................................................... 100
Retire................................................................ 20
Flags ................................................................... 171
A
Animals
Adding .............................................................. 27
Delete................................................................ 28
Edit ................................................................... 28
Assigning Patterns ................................................ 139
Auto Draw ........................................................... 127
Avg Polygons, Grids and Contours ....................... 171
G
B
Getting Started......................................................... 5
Barn Tab Tree View ............................................... 25
H
C
Harvest Filter ................................................ 154, 166
Clients
Adding .............................................................. 12
Deleting............................................................. 13
Commodities
Adding/Editing .................................................. 20
Contours ................................ See Grids and Contours
Creating Layers.................................................. 144
Area Features................................................ 149
Guidance Lines ............................................. 144
Line Features................................................. 150
Crop Enterprises
Assigning Colors to ......................................... 137
Crop Zones .......................................................... 140
I
Import
Roads and Waterways ..................................... 116
Satellite Imagery ............................................. 120
Shape file to Create a Boundary ....................... 130
Installing the Software ............................................. 5
Invoice
Creating .......................................................... 107
J
Equipment
Reports ............................................................ 100
Export
Field Boundaries .............................................. 136
Jobs ................................................................... 88
Variable Rate Maps ................................. 204, 205
EZ Office Mobile
Export Jobs to.................................................... 82
Jobs ....................................................................... 46
Completing Planned .......................................... 52
Editing .............................................................. 79
Exporting .......................................................... 88
Marking for EZ Office Mobile ...................... 82
Importing .......................................................... 92
Linking Resourses ........................................ 86
Planning............................................................ 46
Recording
Harvest......................................................... 62
Planting ........................................................ 58
Tillage.......................................................... 54
Removing/Deleting ........................................... 81
Reports ............................................................. 96
Tab ................................................................... 71
F
L
Farms
Adding .............................................................. 13
Deleting............................................................. 14
Editing Information............................................ 14
Field Boundaries
Auto Draw....................................................... 127
Drawing .......................................................... 122
Exporting ........................................................ 136
Importing a Shape File ..................................... 130
Viewing Boundary Maps.................................. 132
Landlord
Edit ................................................................... 20
Landlord ............................................................... 15
Landlord
Editing Information ........................................... 68
Layer Animation .................................................. 181
Layer Attributes ................................................... 197
Legends
Editing ............................................................ 157
Linking Resourses........................................... 86, 156
D
Drawing and Importing Boundaries....................... 110
E
210
Operations.....................................................See Jobs
Other Registration Options ..................................... 10
Exporting ........................................................ 192
Importing Sample Data.................................... 193
Modifying ....................................................... 191
Soil Type Maps
Downloading and Importing ............................ 186
Structures
Adding.............................................................. 24
Delete ............................................................... 25
Edit ................................................................... 25
Retire................................................................ 25
Supplies
Adding.............................................................. 37
Deleting ............................................................ 44
Editing .............................................................. 44
Reports ........................................................... 100
Retiring............................................................. 44
Synchronizing Data................................................ 86
P
T
People
Adding .............................................................. 33
Deleting............................................................. 36
Editing .............................................................. 36
Retiring ............................................................. 36
Printing
Reports ...................................................... 96, 100
Printing Maps....................................................... 182
The Job/Resource Tools ................................... 11, 26
Toolbars
Job Resource ................................................... 111
Map Toolbar ................................................... 112
Map-Editing Toolbar ....................................... 113
Using the Toolbars .......................................... 110
Trac Mate
Synchronizing with ........................................... 83
Transparency Slider ............................................. 181
M
Machines
Adding .............................................................. 28
Delete................................................................ 33
Edit ................................................................... 33
Retire ................................................................ 33
Markers................................................................ 171
Menu
Add Input ......................................... 58, 61, 66, 79
File.............................................................. 68, 92
View ........................................................... 71, 76
O
R
V
Read Job Data ...................................................... 152
Registering
By Phone .......................................................... 10
Online ............................................................... 10
Software ........................................................... 9
Reports
Equipment ....................................................... 100
Field................................................................ 100
Job .................................................................... 96
Supply Usage................................................... 100
Road/Waterway Data............................................ 118
Importing ........................................................ 116
Variable Rate Prescription Maps
Creating .......................................................... 200
Export as Shape File ........................................ 205
Exporting/Synchronizing ................................. 204
Synchronizing ................................................. 206
View Menu............................................................ 76
Views .................................................................. 171
W
Weather
Adding Information ......................................... 105
Welcome ................................................................. 1
Working Date
Changing the ..................................................... 69
Write Job Data ..................................................... 207
S
Scale Tickets
Entering............................................................. 67
Setting Up Barn Tab Items...................................... 11
Setting Up Inputs.................................................... 26
Shape Files........................................................... 130
Exporting VRA Maps ...................................... 205
Sharecrop .............................................. See Landlord
Show Me Button ................................... 166, 167, 178
Software
Starting............................................................... 9
Soil Sample Maps
Creating Grid Maps ......................................... 188
Y
Yield Maps
Analyzing ....................................................... 176
Harvest Filter .................................................. 154
Importing Yield Data....................................... 152
Linking Resourses ........................................... 156
Printing ........................................................... 182
211
Trimble Agriculture Division
10355 Westmoor Drive, Suite #100
Westminster, CO 80021
USA
Corporate Headquarters
935 Stewart Drive
Sunnyvale, CA 94085
USA
Water Management Division
5475 Kellenburger Road
Dayton, Ohio 45424
USA
www.trimble.com
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