tender notice - Indian Institute of Chemical Biology

ENQUIRY FORM
Page 1 of 3
FAX: + 91 33 2483-1985, 2483-5197 EPABX: +91 33 2499 5788, 5837 website: http://www.iicb.res.in
INDIAN INSTITUTE OF CHEMICAL BIOLOGY
(COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH)
4, Raja S. C. Mullick Road, Jadavpur, Kolkata – 700032 (W.B.) India
REQUEST FOR QUOTATION
For Procurement of “Polycom Real Presence Group 700 Video Conferencing System” through Submission of
offer in Single Bid Format” through NIC’s CPP Portal by way of URL http://etenders.gov.in/eprocure/app
Bid to be submitted in “Single Bid Format” through NIC’s CPP Portal
http://etenders.gov.in/eprocure/app as per schedule mentioned in the Tender document.
Ref. No.
IICB/Pur/504/179/585/2017-18
Date
15.03.2018
EMD
NOT REQUIRED
The Bids must be submitted only in the Central Public Procurement Portal
http://etenders.gov.in/eprocure/app). Manual/Offline bids shall not be
circumstances.
by
way
accepted
of
URL
(URL :
under any
In case of discrepancy between “Important Dates & Time” mentioned in this tender document and the
“Critical Dates” mentioned in NIC’s CPP Portal then the dates and time displayed as “Critical Dates” at
NIC’s CPP Portal will be final and binding upon the vendors.
IMPORTANT DATES & TIME
Bid Publishing Date
15.03.2018 up to 3.00 PM (IST)
Document Download / Sale Start Date
15.03.2018 at 3.30 PM (IST) onwards
Bid Submission Start Date
15.03.2018 at 3.30 PM (IST) onwards
Last date and time of submission of Bid
/Quotation (Bid Submission closing date)
Bid Opening Date
Venue of Opening of Bids
Tenders to be submitted at
21.03.2018 upto 01:00 PM (IST)
22.03.2018 at 03:00 PM (IST) onwards
NIC’s CPP Portal
NIC’s CPP Portal
Dear Sir/s,
Director, IICB invites your offer for the following item/s. Kindly send your offer through NIC’s CPP Portal by way of URL
http://etenders.gov.in/eprocure/app as per schedule mentioned in the Tender document.
Please note : Quotation may be submitted through NIC’s CPP Portal under URL https://etenders.gov.in/eprocure/app and
financial quote may be provided in BOQ. Required documents as per instructions of this enquiry may also be submitted
through portal. No manual quotation will be accepted.
ENQUIRY FORM
Page 1 of 3
Technical Specifications & Other Important Requirements :
Annexure - A
S.No. Name of the Item / Description:
1
Qty
Polycom Real Presence Group 700 Video Conferencing System
Two (2)
Package include:
Polycom Real Presence Group 700 Video Conferencing System with Full
HD 1080p60 Camera – 1
Codec - 1
Microphone Array – 3 (Default – 1 and Additional - 2)
Remote Control - 1
1+7 Multiparty License - 1
All Required Cables, Accessories and Complete Installation
Make: Polycom
Warranty: As per OEM
2
Visual Display System
Two (2)
[must be compatible with Polycom Real Presence Group 700 Video
Conferencing System mentioned in S.No. 1]
3
High End Audio System
Two (2)
[must be compatible with Polycom Real Presence Group 700 Video
Conferencing System mentioned in S.No. 1]
[All Items from S.No. 1 to 3 must be supplied as per Annexure - Bwith detailed Technical
Specifications and Compliances]
Annexure – B
Detailed Technical Specifications and Compliances
1
Polycom Real Presence Group 700 Video Conferencing System:
Sr. No.
Description
1
Package
2
Video Standards and
Resolutions
3
Content Standards
and Resolutions
Specifications
Polycom Real Presence Group 700 Video Conferencing
System with Full HD 1080p60 Camera, Codec, Microphone
Array, Cables, Remote control and 1+7 Multiparty License
It should support H.323, SIP standards for communications.
It should support H.261, H.263, H.264 AVC/ SVC, H.264
High Profile/H.265
It should support 720p 30fps
It should support content sharing using standard based H.239
& BFCP.It should also support audio from PC used for content
sharing.
ENQUIRY FORM
4
5
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It should transmit both people and content both simultaneously
to the far end location.
Audio Standards and It should support G.711, G.728, G.729A, G.722, G.722.1,
Features
AAC-LD or better
It should support 20kHz or better bandwidth with crystal clear
audio and stereo sound.
Automatic Gain Control and Automatic Noise Suppression
Keyboard noise reduction and instant adaptation echo
cancellation
Video and Audio
1 x HDMI/HDCI input for connecting main HD camera
Inputs
1 x HDMI/HDCI input for connecting secondary HD camera
1 x HDMI input for connecting PC/Laptop to share HD
content
1 x HDMI/Component for connecting VCR/DVD player
2 x Microphone Input (Support for minimum 4 mics)
6
Video and Audio
Outputs
7
Other Interfaces
8
Camera
9
Network Features
10
11
Multisite Feature
Security
12
Other Standards
2 x RCA line-in
2 x HDMI output for connecting main monitor & second
monitor.
1 x HD output for connecting additional monitor or DVD
recorder.
1 x RCA pair stereo line-out
2 x 10/100/1000 LAN port
2 x USB for software upgrade and connecting external devices
1 x RS-232 mini-DIN 8-pin or equivalent
It should support 1080p60fps with 10x optical zoom.
It should be capable of enhancing video conferencing
experience with advanced face-recognition technology such
that it automatically scans the room and seamlessly commands
the main camera to appropriately frame the users during a call
without any manual intervention.
It should support PAN Range of +/-90°, and Tilt of +/-20°
H.323 and SIP bandwidth up to 6 Mbps
IPv4 and IPv6 support from day one
Auto Gatekeeper Discovery
IP Precedence, QoS
H.323 based Packet Lost Recovery
It should support at least 8 sites in a multiparty call
Media Encryption (H.323, SIP): AES-128, AES-256
The system should also support local recording of an
encrypted call
Authenticated access to admin menus, web interface and telnet
API
Local account password policy configuration
H224/H.281, H.323 Annex Q, H.225, H.245, H.241, H.239,
H.243, H.460
It should support native integration with on premise Lync
server & SFB server.
ENQUIRY FORM
2
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Visual Display System [must be compatible with Polycom Real Presence Group 700 Video
Conferencing System];
Sr. No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Description
Type
Screen Size
Resolution (Pixels)
and Aspect Ratio
Category
Mounting
System Processor
System Network
Protocol
System Storage
Orientation
Panel Surface
Viewing Angle (H
x V)
Connectivity Inputs
Connectivity
Outputs
Screen Mirroring
In Built Signage
Software
[Content
Management
System]
16
17
18
19
20
21
22
23
24
25
26
27
28
Built in Audio
System
HDMI Port
USB Port
VGA Port
Ethernet Port
Built-in Wi-Fi
Energy Star Rating
Mounting Kit
Compatibility
Complete
Installation
Operating Capacity
Required Make:
Warranty
Specifications
LED
55 inches
(1920 X 1080) Full HD and (16:9)
Smart
Required Both Table And Wall Mount along with all
necessary mounting accessories
Built-in Quad Core Processor or Better
Support IP video Streaming-RTSP/RTP, MMS, HLS and
MPEG-2 TS , Secure HTTPS Communication, Proxy Server
Built in Minimum 8GB memory out of 4GB or more free to
use
Portrait & Landscape
Hard coating & Anti-glare treatment
178 x 178 degree
HDMI, DP, DVI-D, RGB/VGA, Audio, USB - 1 each or
more
DP, Audio, External Speaker
Required
Required
Built in signage application which can edit contents, check
schedule, and manage signage application through LAN on
group of displays without PC. Creation of multiple layout
with web page/internet feed, image, video, content scroll,
create content by using PDF, PPT, Jpg. & standard video
format. create content on portrait & landscape modeVia USB,
LAN & Wi-Fi
Built in 10wx2 Nos speaker
Required
Required
Required
Required
Required
5 or Above
Required
Must be compatible with Polycom Real Presence Group 700
Video Conferencing System
Required
24x7 hours
LG / Samsung / Sony
3 Years or More
ENQUIRY FORM
3
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High End Audio System [must be compatible with Polycom Real Presence Group 700 Video
Conferencing System]
Sr. No.
Description
Specifications
1
2
3
4
5
6
7
8
9
10
11
Built-in Amplifier Power
Frequency range
Nominal impedance
Sensitivity
Controls
Accessories for Mounting
Colors
Signal Input
Input Connectors
Output Connectors
Compatibility
12
13
14
Complete Installation
Make
Warranty
35 Watts continuous per channel
80 Hz – 20 kHz (-10 dB) or Better
4 ohms
+4 dBu XLR 1/4 “ 0 dBu RCA
Volume, bass and treble
Required
Black preferred
RCA Unbalanced
Required
Required
Must be compatible with Polycom Real
Presence Group 700 Video Conferencing
System
Required
Kramer / JBL
One year or More
INSTRUCTIONS :
1.
Please indicate the item serial numbers of our enquiry letter against the names of respective item quoted by you or
quote in the same order as mentioned above.
2.
Complete specifications of items should be given with the name of manufacturers. Offer of stores vaguely described or
incomplete offers are liable to be ignored. Literature/Pamphlets of the quoted item/model should also be enclosed with
the quotation.
3.
Samples, if called for, shall be submitted free of charge.
4.
The delivery of the item is needed within weeks from the date of order. THE OFFERED DELIVERY PERIOD SHALL HAVE
TO BE STRICTLY ADHERED TO INCASE AN ORDER IS PLACED.
5.
All the above instructions and our standard terms and conditions printed overleaf must be complied failing which your
offer may be liable for rejection.
6.
CONDITIONAL tenders shall not be considered.
7.
If quotation is submitted by the principal’s authorized Indian Distributor/Dealer/Indian Agent then quotation should be
substantiated with the manufacturer’s certification and authorization to quote along with the documentary evidence of
enlistment with DGS&D, New Delhi, India as mentioned at Sl. No. 9 failing which offer will be out rightly rejected.
8. The prices must be quoted in both FOB and CIF separately. Please note that prices may be quoted in foreign
currency.
ENQUIRY FORM
Page 1 of 3
TERMS & CONDITIONS FOR TENDERS
1.
This lab./instt. is registered with Deptt. of Scientific & Industrial Research, Govt. of India and thus is exempted from payment of
excise duty and concessional rates of custom duty is leviable vide notification no. 10/97 dated 01.03.1997 and 51/96 dated
23.07.1996 respectively.
2.
(i)(a) A Bid Security (BS) of Rs.0.0 is to be submitted along the bid as per our detail Terms & Conditions.
(ii) A Performance Security (PS) of 0.0%of the ordered value/ contract value needs to be submitted as mentioned in our detail terms &
conditions.(Refer to pt. no. 13 below) (Strike out whichever not applicable)
3.
The bidders should quote as under:
For goods manufactured within India.
The price of the goods quoted ex works including all custom duties and other taxes already paid. The percentage of GST/IGST which
will be payable on the goods if the contract is awarded. The price for inland transportation, insurance and other local services
required for delivering the goods to the ultimate destination.
(i)
(a) CSIR-IICB is exempted on GST at reduced rates vide Notification No. 45/2017- Central Tax (Rate)/No. 47/2017Integrated Tax (Rate), Dated 14.11.2017 issued by Ministry of Finance (Department of Revenue), Government of India and Certificate
of Registration F. No. 11/153/1989-TU-V dated 16.11.2017 issued by Ministry of Science and Technology (Department of Scientific
and Industrial Research) Govt. Of India. Please quote accordingly and indicate the basic cost and taxes separately.
(b) CSIR-IICB will issue the required certificate alongwith Purchase Order of mentioned above at sl. No. (a) for availing exemption on
GST at reduced rates, if PO is awarded.
For
goods
manufactured
abroad
The price of the goods, quoted on FCA (named place of delivery) or FOB (named port of shipment) as specified in the bidding
document.
The
price
for
insurance
and
transportation
of
the
goods
to
the
port/place
of
destination.
The comparison between the indigenous and the foreign offers shall be made on FOR destination basis and CIF/CIP basis
respectively. However, the CIF/CIP prices quoted by any foreign bidder shall be loaded further as under:
Towards
customs
duty
and
other
statutory
levies
as
per
applicable
rates.
Towards
custom
clearance,
inland
transportation
etc.
2%
of
the
CIF/CIP
value.
The Insurance & Freight charges being obtained are purely for the purpose of comparison only and CSIR reserves the right to place
purchase
order
on
FOB
basis.
Note: The offers of the firms who quote on Ex-works basis and do not mention the handling, documentation, packing,
forwarding, transportation & insurance charges etc. separately shall be rejected as incomplete.
4.
The mode of despatch of the items must be mentioned clearly in the quotation. Please indicate the approx. weight & measurements of
the consignments also.
5.
All indigenous offers should be valid for 90 days and all import offers should be valid for 120 days from the date of opening of the
quotations
6.
Payment of Agency commission to the Indian Agent of foreign suppliers shall be made if the same is mentioned on the invoice of their
principals and would be as per the exchange rate prevalent on the date of negotiation of documents/drawl of foreign currency.
7.
The printed terms & conditions, if any, sent along with the tender shall not be binding on us.
8.
The (Lab) reserves the right to reject or accept any or all the quotations received either in part or in full without assigning any
reasons.
9.
The detailed terms & conditions, Instruction to Bidders and General Conditions of Contract can be viewed on our website i.e.
http://www.iicb.res.in .
10. Bidder is requested to submit their
http://etenders.gov.in/eprocure/app
offers
in
Single
Bid
Format
through
NIC’s
CPP
Portal
by
way
of
URL
11. The firms must provide the Technical Compliance Statement that they comply to the tendered technical specifications of CSIR-IICB.
12. The Bidder shall indicate the unit prices and total bid prices of the goods it proposes to supply under the order and enclose it with
the priced bid. CSIR-IICB is a public funded scientific R&D centre and institute of higher studies (PhD). Please consider quoting
special prices applicable to academic institutions as per your company policies.
13. Taxes: CSIR-IICB is exempted from payment of Excise Duty under notification number 10/97 dated 01.03.1997 and Customs Duty
(at concessional rates) under notification No.51/96 dated 23.07.1996. Hence Excise Duty and Customs Duty, if any, should be
shown separately.
14. Payment :
100% payment would be released after satisfactory supply, integration, installation, commissioning and testing.
ENQUIRY FORM
15. Warranty
Page 1 of 3
As mentioned in the Detailed Technical Specifications and Compliances.
16. Installation, Commissioning, integration and demonstration :
Installation, Commissioning, integration and demonstration will be the sole responsibility of the Supplier. Installation,
Commissioning, integration and demonstration with all infrastructural works have to be done by the supplier. The vendor and Indian
Agent will complete the installation & commissioning within 15 days from the date of supply of equipment to CSIR-IICB.
17. Penalty Clause :
Penalty (Liquidated Damages) @ 0.5% of basic price per week will be deducted from Manufacturer’s/ Indian Agent’s Bill for delay in
Delivery & Despatch beyond Delivery dates (as extended by IICB in Purchase Order and Letter of Credit Schedule). Maximum
deduction for failing to deliver within IICB,s approved delivery period & extensions will be limited to 5% of Ex-works Value
(equivalent in Indian Rupees) for non-fulfilment of delivery deadlines and any other contractual obligations as per Purchase Order.
Once the maximum is reached, IICB may consider termination of the Contract. Delay in Installation & Commissioning beyond
contractual deadline will result in forfeiture of Performance Bank Guarantee.
18. Settlement of Disputes
(i) The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or
dispute arising between them under or in connection with the Contract.
(ii) If, after twenty-one (21) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either
the Purchaser or the Supplier may give notice to the other party of its intention to commence arbitration, as hereinafter provided, as
to the matter in dispute, and no arbitration in respect of this matter may be commenced unless such notice is given. Any dispute or
difference in respect of which a notice of intention to commence arbitration has been given in accordance with this Clause shall be
finally settled by arbitration. Arbitration may be commenced prior to or after delivery of the Goods under the Contract.
(iii) The dispute settlement mechanism/arbitration proceedings shall be concluded as under:
(a) In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or
connected with this agreement, such disputes or difference shall be settled in accordance with the Indian Arbitration & Conciliation
Act, 1996, the rules there under and any statutory modifications or re-enactments thereof shall apply to the arbitration proceedings.
The dispute shall be referred to the Director General, Council of Scientific & Industrial Research and if he is unable or unwilling to
act, to the sole arbitration of some other person appointed by him willing to act as such Arbitrator. The award of the arbitrator so
appointed shall be final, conclusive and binding on all parties to this order.
(b) in the case of a dispute between the purchaser and a Foreign Supplier, the dispute shall be settled by arbitration In accordance
with provision of sub-clause (a) above. But if this is not acceptable to the supplier then the dispute shall be settled in accordance with
provisions of UNCITRAL (United Nations Commission on International Trade Law) Arbitration Rules.
(iv) The venue of the arbitration shall be the place from where the purchase order or contract is issued.
(v) Notwithstanding any reference to arbitration herein,
(a) the parties shall continue to perform their respective obligations under the Contract unless they otherwise agree; and
(b) the Purchaser shall pay the Supplier any monies due the Supplier.
19. Applicable Law
The Contract shall be interpreted in accordance with the laws of the Union of India and all disputes shall be resolved within Kolkata,
jurisdiction only.
20. CSIR-IICB reserves the right to ask the vendors / suppliers to submit the shortfall documents pertaining to their eligibility
criteria etc. mentioned in the tender document after opening of the offer within the stipulated time failing which their
technical offer may be considered as non-responsive.
Thanking you,
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