INDIAN BUREAU OF MINES MINERAL PROCESSING DIVISION

INDIAN BUREAU OF MINES
MINERAL PROCESSING DIVISION,
INVITATION TO TENDER
Dated the 21st July, 2015
No. D-19014(3)/OD/Sto/2014-15
From
To
The Controller General,
M/s._________________
Indian Bureau of Mines
____________________
SCHEDULE OF REQUIREMENT
1. Bid Security/Earned
Rs.25,000/-
Deposit
Amount Corresponding Address :
The Stores Officer,
2. Date and time for opening of technical bid Mineral Processing Laboratory,
Indian Bureau of MInes
on 18-08-2015 at 1500 Hrs.
Plot No.L-8, MIDC, Hingna Road,
3. Last date and time for reaching of the Nagpur-440 016
tender in sealed envelopes on 17-08-2015 FAX No. : (07104) 235542
PH No. : (07104) 235541, 235543, 235544
upto 15 hours
And 235545
E-MAIL : indian75@bsnl.in
ibmhngn@bsnl.in
Dear Sir,
The Controller General, on behalf of the President of India, invites
tender/quotation for purchase of the following stores.
Sl. No.
Description of Stores
Quantity required
1.
Research Polarising Trinocular Microscope
(as per enclosed Annexure – I)
One unit
Note :i.
Detailed instruction, items and conditions are given in enclosed tender documents.
ii.
Sealed tender/quotation under two bid system i.e. technical bid and commercial bid
iii.
The above tender enquiry has also been uploaded on Eprocure.gov.in and IBM’s
portal.
INSTRUCTION FOR BIDDER AND TERMS & CONDITION OF
CONTRACT FOR SUBMISSION OF TENDERUNDER (TWO BID SYSTEM)
1.
Receipt and opening of Tender:
a)
Last date and time of submission
of tender
: 17-08-2015 upto 13.00
b)
Date and time of opening of tender
: 18-08-2015 upto 15.30
c)
Tender Enquiry No.
: D-19014(3)/OD/STO/2014-15
2.
The offer shall be addressed to The Controller General, Indian Bureau of Mines and
shall be submitted to the Stores Officer, Ore Dressing Division, Modern Mineral Processing
Laboratory and Pilot Plant, Plot No. L-8, M.I.D.C., Hingna Road, NAGPUR-440016. The offer
should be submitted separately for each item in two parts i.e. Technical Bid and Commercial
Bid. Both the envelope should be sealed in separate covers and put in a bigger cover which
should also be sealed indicating the tender number and due date of opening of tender on its
top.
a) PRICE BID : The price bid should indicate the item wise prices along with taxes and
discount offer, packing forwarding, transit insurance, freight paid and door delivery basis
including handling/un-loading at Purchaser’s site separately. The Contract prices shall also
include excise duty, Sales tax, any other state or Central taxes and duties applicable at the
time of supply of goods and should be indicated separately in the offer itself. The post
warranty Annual Maintenance Contract charges should be quoted separately.
The
Catalogue, technical literature should be enclosed along with tender.
b) Technical Bid : Technical Bid should consist of –
i.
ii.
iii.
iv.
v.
All relevant information asked in the general conditions of contract and the specifications
proposed to be supplied.
Compliance statement in respect of Technical Specifications as per proforma attached.
Catalogue, Technical literature should be enclosed along with Technical Bid.
EMD to be place in the technical bid.
Copy of CST (VAT/TIN registration certificates, failing which their bids will be
summarily/out rightly rejected.
C)
OCTROI: The Octroi exemption certificate will be issued by the Purchaser, as the
Government goods are exempted from payment of Octroi charges.
D)
Excise Duty Exemption: This department is registered with DSIR, New Delhi, hence
exempted from payment of Central Excise and octroi, if any. Necessary certificate will be
provided in this regard.
-2-
E)
TRANSIT INSURANCE: The transit insurance for the goods arranged by the Vendor.
F)
VALIDITY: The prices quoted must be firm during the tenure of the contract and the
offer must remain open for acceptance minimum up to 180 days (Six months) from the date
of opening of the tender. Offer with a validity of less than 180 days will be liable for rejection
without any further reference.
G)
PERFORMANCE GUARANTEE : Performance Guarantee of three years from the
date of receipt of the items should be specified without which the offers are liable to be
rejected.
H)
LATE OFFERS
liable to be rejected.
: Late/delayed offers, Telegraphic offers and incomplete offers are
3.
EARNEST MONEY/BID SECURITY : The earnest money deposit of Rs.25,000/- for
each unit should be deposit along with the offer in the form of Account Payee Demand Draft
or Bank guarantee from any of the Commercial Bank in an acceptable form in favour of Pay
and Account Officer, Indian Bureau of Mines, Nagpur payable at any Commercial Bank
should be accompanied with technical bid otherwise the offer may be treated as invalid.
Earnest money by way of Fixed Deposit receipt, Banker’s Cheque is also acceptable.
Account Payee Demand Draft or Bank Guarantee from any of the Commercial Bank is in
acceptable form.
The earnest money without interest will be returned to the Un-successful tenderer (s)
within the validity period. Bid Security will be refunded to the successful Bidder on receipt of
Performance Security.
4. PERFORMANCE SECURITY:
Performance Security for a period of three years from
the date of receipt of the goods in the form of Account Payee Demand Draft, Fixed Deposit
Receipt from a Commercial Bank, Bank guarantee from a Commercial Bank in the
acceptance form for 5% of the basic cost of equipment should be furnished by the successful
bidder.
5. TERMS OF PAYMENT : 100% payment within 30 days against the pre-receipted bill in
triplicate, after receipt of items in full and good condition, and after their
installation/commissioning. E-Payment shall be made to the Supplier through (ECS)
Electronic Clearing System.
6.
INSPECTION : After the material is received at Indian Bureau of Mines, it shall be
inspected. The purchaser shall have full power to reject all or any portion that he considered
defective or inferior in quality of material. Any portion of the contract work so rejected shall
be immediately replaced by the vendor at his expenses. If in the opinion of purchaser, the
said materials can be rectified, the vendor shall rectify at his own expenses and resubmit the
rectified materials for inspection.
-3-
7.
DESPATCH INSTRUCTION : The consignment should be dispatched on door delivery
and on freight paid basis to The Stores Officer (OD), Indian Bureau of Mines, Modern Mineral
Processing Laboratory and Pilot Plant, Plot No. L8, M.I.D.C., Higna Road, Nagpur-16 as per
supply order. Un-loading/Handling and transferring consignment in storage shed of the
purchaser will be arranged by the supplier and not by the purchaser.
8.
DELIVERY:-
i) The delivery date is the essence of the contract and suppliers shall, therefore,
complete the contract Indian Bureau of Mines does not accept partial deliver of them.
ii) Should it appear likely that the execution of the contract work may be delayed for any
reasons beyond the control of the supplier; the supplier should obtain well in advance
the concurrence of the purchaser in writing for extension of delivery date. However,
this solely depends upon the purchaser who has full authority to reject the request for
extension of date.
9.
LIQUIDATD DAMAGES: In case the supplier defaults in delivery and the supplier
should obtain the approval well in advance in writing from the purchaser, if the purchaser has
not accepted the extension of delivery period the purchaser may forfeit the Performance
Security. Also, the advance paid, if any, against Bank guarantee will be recovered fully from
their Banker. Purchaser reserves the right to claim damages of 2% for delay in supply or
defective or substandard goods supplied by the vendor even if the goods were inspected by
the purchaser, prior to receipt at site.
10. OTHER GENERAL TERMS AND CONDITIONS:
i) If the Tenderers are the authorized distributors of the Manufacturers, they are
requested to enclose Photostat copy of the letter of their manufacturer appointing them as
authorized distributor for marketing their product.
ii) The Tenderers should clearly state in their offer that they/their principles possess valid
license required under the Industrial Development and Regulation Act, 1961 wherever
applicable and necessary, for materials offered by them.
iii) Packing list must contain item wise list of contents of each package, case, crate etc.
quantity dispatched. Each package shall be numbered consecutively to indicate individual
and total packing i.e. 1 of 2, 2 of 2, etc.
iv) The registration of the firm viz. VAT/TIN/CENVAT etc. may be mentioned in the
quotation otherwise quotation will not be considered.
11.
All fax, telex, telegram messages from suppliers to purchaser shall be confirmed by
registered post.
12.
Tenderers holding valid Industrial Licensee(s) under the Industrial Development and
Regulation Act, 1981, should furnish the particulars of Industrial Income Registration
Certificate.
-4-
13.
Each page of the offer is to be signed and stamped by the tenderer and prices should
be indicated in figures and words.
14.
In case of conflict in interpreting the conditions of the documents forming part of this
tender enquiry, the decision of the purchaser shall be final and binding and accepted by the
vendor.
15.
All question, disputes or differences arising in connection with contract shall be subject
to the exclusive jurisdiction of the courts at Nagpur.
16.
ARBITRATION JURISDICTION :- In case of any dispute between IBM and any
bidder regarding interpretation of ore exercise of any terms of these presents, the opinion of
IBM shall prevail. However, if any bidder is aggrieved by such decision, the dispute may be
refered to any arbitrator jointly, appointed by IBM and such applicant and the precedings will
be conducted in accordance with the Provisions of Indian Arbitration and conciliation Act
1996. The award given in that proceedings shall be final and abiding on both parties.
17.
VENUE OF ARBITRATION :- Nagpur
18.
FORCE MAJEURE :- Force majeure shall mean and be limited to the following –
a) Any war or possibilities,
b) Any riot or civil commotion, natural physical disaster, impossibility of the use of any
Railway part, Airport, Shipping services or any other means of transport, Power failure
etc.,
c) Any strike or lock out (only those exceeding 10 days in duration) affecting the
performance of IBM/Bidder obligations.
19.
The Department reserves the right to alter the quantity, procure items in part or reject
any or all tenders or to extend the date of opening etc, without assigning any reasons.
20.
CANCELLATION : In addition to his right to determine the contract
upon fault of the vendor, the purchaser reserve the right to cancel the contracts any time in
whole or in part without assigning any reasons and the purchaser also reserves the right
either to pay or not to the vendor for either part of the contract work or whole of the contract
work executed, if they are not according to purchaser’s satisfaction.
21.
The Vendor should indicate warranty period from the date of installation. Replacement
of defective items will be borne by the vendor at his own cost in case of any manufacturing
defects. The vendor should also indicate post Warranty annual maintenance contract service
charges.
22.
The price bid should indicate the details as per the enclosed bid sheet proforma.
23.
Technical specifications of the items required are given in Annexure ‘A’.
-5-
24.
ADDITIONAL REQUIREMENTS :
a)
Demonstration of equipment should be arranged at the suppliers expenses
and training for IBM personnel on free of cost for one week.
b)
Detailed specifications should be furnished for each item.
c)
Spares and Accessories for smooth operation for two years after warranty
should be quoted separately.
d)
Installation and Commissioning of the equipment will be responsibility of the
Supplier. Charges if any, should be quoted separately.
e)
The free services, warranty, Up-gradation maintenance and other facilities
provided should be specified along with the offer, with condition if any.
For CONTROLLER GENERAL
INDIAN BUREAU OF MINES
-6-
AnnexureBANK GUARANTEE FORMAT FOR FURNISHING BID SECURITY
Whereas .......................................... (hereinafter called the "tenderer")has submitted their
offer dated....................for the supply of............................................. .......................................
(hereinafter called the "tender")against the Purchaser’s tender enquiry No. …………………
KNOW ALL MEN by these presents that WE................................................................
................................................................ (hereinafter called the "Bank") of...............................
having our registered office at .................................are bound unto...................................in
the sum of...................for which payment will and (hereinafter called the "Purchaser)
truly to be made to the said Purchaser, the Bank binds itself, its successors and
assigns by these presents. Sealed with the Common Seal of the said Bank this...........day
of.............20.....
THE CONDITIONS OF THIS OBLIGATION ARE :
(1) If the tenderer withdraws or amends, impairs or derogates from the tender in
any respect within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the
Purchaser during the period of its validity.
a. If the tenderer fails to furnish the Performance Security for the due performance
of the contract.
b. Fails or refuses to execute the contract.
We, undertake to pay the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided
that in its demand the Purchaser will note that the amount claimed by it is due to it owing
to the occurrence of one or both the two conditions, specifying the occurred condition or
conditions.
This guarantee will remain in force up to and including 45 days after the period of
tender validity and any demand in respect thereof should reach the Bank not later than the
above date.
................
(Signature of the authorized officer of the Bank)
Seal, Name and address of the bank and address of the branch
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Annexure-I
TECHNICAL SPECIFICATION FOR RESEARCH POLARIZING TRINOCULAR MICROSCOPE
Research Polarising Microscope suitable for transmitted and reflected light studies on natural
ores/minerals, rocks and other metallic and non-metallic phases. The microscope should have a stand with 4
or 5 position rotatable nosepieces and trinocular polarising tube.
Main body
High quality, solid, die cast to provide long life and good mechanical strength.
Coaxial focusing control with ball bearing guide way and large knobs. Pre
focusing/auto focusing lock.
Observation Head
Trinocular observation head inclined at 45o, rotatable through 360o.
Eyepiece
High quality anti fungus widefield 10X/20 eyepiece pair with locking &
adjusting mechanism, eye guards and one of the eyepieces with crosshair and
graticule. Interpupilary distance adjustment (55-75mm), dioptric adjustment ring
on the left having adjustable dioptric scale.
Objectives
Plan achromatic objective suitable for both transmitted light and reflected light
for 4X/5X, 10X, 20/25X, 40X/50X, 100X, 20X(oil) with free working distances
for viewing thick polished sections/moulds. Revolving Nosepieces should have
strain free objectives. Price may be quoted separately for each objective with
different aperture sizes.
Internal Optics
The internal optics should be free of any distortions and should give clear and
aberration free images.
Polarizer
360o rotatable polarizer, Indexed
Analyzer
Rotatable analyzer with gradation 0 – 90o
Mechanical Stage
Revolving round stage, diameter 160mm (minimum), 360o rotatable and
graduated in 1o increments, least count 0.1o with vernier. Detachable stage slide
clips/holder. Stage rotation lock screw. Stage centering knobs.
Focus Drive
Co-axial knob provided based on a four stage gear reduction and fine focusing
for silk smooth operation. Rack and pinion gears for focus movement, height
adjustable relative to top of stage, adjustable screw-stop to limit coarse range to
protect specimens.
Illuminations
Transmitted and reflected light source should be from Light Emitting Diode
illuminations (LED) with controlled power supply (preferably of 220 V +/- 1.0V
& 50/60 Hz) through built-in power stabilizer system. Brightness adjustable with
light intensity regulator.
Condenser
Universal brightfield condenser (preferably Abbe condenser), Iris diaphragm,
positioning adjustment and swing out filter holder.
Bertrand Lens
Focusable Bertrand lens, sliding in/out of optical path
Optical
Lambda slip (first class red) and ¼ lambda slip
Compensator
Quartz wedge
Filters
Normal (day light), grey, yellow and blue filters
Photomicrography
i) High resolution and high speed digital camera with CMOS sensor, minimum 5.0
system
with
mega pixels, USB 3 based for high colour depth and live images on computer.
computer
and
ii) Software for deriving calibrated measurement parameters viz. length, area etc.
software
iii) Latest model core i5 Computer with 4 GB RAM, TFT Monitor, original windows 7
or 8 with colour printer (laser jet). It should be compatible for better integration
and future upgradation.
Accessories
Objective centering tools, specialized condenser lens, instruction manual, dust
cover and lens cleaning cloth.
Spares
LED bulbs, 100X(Oil), 50X(oil) objectives. Price may be quoted separately.
Warranty
2 to 5 years from the date of installation of microscope.
Installation
Installation of complete microscope unit and demonstration of
photomicrographic system and its application software should be provided free
of cost at the user site.
-8-
COMPLIANCE STATEMENT FOR RESEARCH POLARIZING TRINOCULAR MICROSCOPE
Main body
Observation
Head
Eyepiece
Objectives
Internal Optics
Polarizer
Analyzer
Mechanical Stage
Focus Drive
Illuminations
Condenser
Bertrand Lens
Optical
Compensator
High quality, solid, die cast to provide long
life and good mechanical strength. Coaxial
focusing control with ball bearing guide way
and large knobs. Pre focusing/auto focusing
lock.
Trinocular observation head inclined at 45o,
rotatable through 360o.
High quality anti fungus widefield 10X/20
eyepiece pair with locking & adjusting
mechanism, eye guards and one of the
eyepieces with crosshair and graticule.
Interpupilary distance adjustment (55-75mm),
dioptric adjustment ring on the left having
adjustable dioptric scale.
Plan achromatic objective suitable for both
transmitted light and reflected light for
4X/5X, 10X, 20/25X, 40X/50X, 100X,
20X(oil) with free working distances for
viewing thick polished sections/moulds.
Revolving Nosepieces should have strain free
objectives. Price may be quoted separately for
each objective with different aperture sizes.
The internal optics should be free of any
distortions and should give clear and
aberration free images.
360o rotatable polarizer, Indexed
Rotatable analyzer with gradation 0 – 90o
Revolving round stage, diameter 160mm
(minimum), 360o rotatable and graduated in
1o increments, least count 0.1o with vernier.
Detachable stage slide clips/holder. Stage
rotation lock screw. Stage centering knobs.
Co-axial knob provided based on a four stage
gear reduction and fine focusing for silk
smooth operation. Rack and pinion gears for
focus movement, height adjustable relative to
top of stage, adjustable screw-stop to limit
coarse range to protect specimens.
Transmitted and reflected light source should
be from Light Emitting Diode illuminations
(LED) with controlled power supply
(preferably of 220 V +/- 1.0V & 50/60 Hz)
through built-in power stabilizer system.
Brightness adjustable with light intensity
regulator.
Universal brightfield condenser (preferably
Abbe condenser), Iris diaphragm, positioning
adjustment and swing out filter holder.
Focusable Bertrand lens, sliding in/out of
optical path
Lambda slip (first class red) and ¼ lambda
slip
-9-
Filters
Photomicrograpy
system
with
computer
and
software
Accessories
Spares
Warranty
Installation
Quartz wedge
Normal (day light), grey, yellow and blue
filters
iv) High resolution and high speed digital camera
with CMOS sensor, minimum 5.0 mega pixels,
USB 3 based for high colour depth and live
images on computer.
v) Software for deriving calibrated measurement
parameters viz. length, area etc.
vi) Latest model core i5 Computer with 4 GB RAM,
TFT Monitor, original windows 7 or 8 with
colour printer (laser jet).
It should be
compatible for better integration and future
upgradation.
Objective centering tools, specialized
condenser lens, instruction manual, dust cover
and lens cleaning cloth.
LED bulbs, 100X(Oil), 50X(oil) objectives.
Price may be quoted separately.
2 to 5 years from the date of installation of
microscope.
Installation of complete microscope unit and
demonstration of photomicrographic system
and its application software should be
provided free of cost at the user site.
- 10 -
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