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OFFICE OF THE
CHIEF COMMISSIONER OF INCOME TAX
"C(>lT\5Il,
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SIDDHARTHA PUBLIC SCHOOL ROAD,
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MOGHALRAJPURAM, VIJAYAWADA-IO
tmm IFax No.
efti:llh~c1/Tel No.: 0866-2478484
0866-2493430
23rd December, 2016.
F.No.VC[Tender/CCIT/VJA/2016-17
NOTICE INVITING TENDERS
Tenders are invited for procurement and installation of "Full High Definition Video
Conference Endpoint Device (CODEC)" with 1 + 1, Polycom Real Presence Group 310 with
the specifications as mentioned in the Annexure-lIto this Notice.
The Tender should be in closed cover, which should be super scribed "Tender for supply
of 'Full High Definition Video Conference Endpoint Device (CODEC)''' and be addressed
to the Joint Commissioner of Income Tax (H.Qrs.), 0/0. Chief Commissioner of Income Tax,
D.NoAO-6-1S, 3rd Floor, S.V.R. Plaza, Siddhartha Public School Road, Moghulrajpuram,
Vijayawada and dropped in the Tender Box kept in the Establishment section in the Office of the
Chief Commissioner of Income Tax, D.NoAO-6-1S, 3rd Floor, S.V.R. Plaza, Siddhartha Public
School Road, Moghulrajpuram, Vijayawada.
The last date and time for receipt of Sealed Tenders is 05-01-2017 at 5.30 PM. The
Tenders will be opened at 3.00 PM on 06-01-2017.
The persons / bidders desirous of attending the tender opening procedure may remain
present in the chamber of the undersigned on 06-01-2017 at 3.00 PM.
Terms and conditions vide Annexure-I, specification for supply of Video Conference
endpoint Device vide Annexure-II and Tender Form vide Annexure-III, are enclosed.
Encl: As stated above.
(T. . .
) ..1
Joint Commissioner of Income Tax (H.Qrs.)
0/0. Chief Commissioner of Income Tax,
Vijayawada.
To
The Web-Manager of www.incometaxindia.gov.in, New Delhi - with a request
that the above notice and its enclosures are uploaded on the
Website of the Income tax Department.
ANNEXURE-I
TERMS AND CONDITIONS
1)
Any short supply, inadequacy or defective supply with regard to material
quoted by the Bidder / OEM as stated in the quotation shall be viewed
seriously.
2)
The delivery, installation and successful testing of the items must be
completed within 45 from the date of release of Purchase Order.
3)
The price quoted should be inclusive of all taxes / cess, delivery &.
installation charges etc.
4)
The Video Conference Endpoint Device shall be delivered at Office of the
Chief
Commissioner
of
Income
Tax,
3rd
Floor,
S.V.R.Plaza,
Moghalrajpuram, Vijayawada.
5)
Failure to deliver the Video Conference Endpoint Device with the required
specifications before the scheduled time will be liable for cancellation of
the purchase order.
6)
The brand name, if any, has to be given by the bidder along with the
details of warranty offered.
7)
The Bidder / OEM should adhere to the provisions of all laws in every
respect.
8)
Tax, if any, shall be deducted at source as per the Income Tax Act from
the bills.
9)
Liaison shall be maintained with our officers-in-charge concerned for
smooth and efficient supply and installation of the required items.
10)
Any tax as per laws in force shall be paid by the successful Bidder / OEM.
11)
Any damages or loss caused during transit will have to be borne by the
successful Bidder/OEM.
12)
The successful Bidder / OEM will ensure that the items supplied should be
to the satisfaction of the Chief Commissioner of Income Tax, Vijayawada.
13)
In case, the successful Bidder / OEM withdraws or the Chief Commissioner
of Income Tax, Vijayawada cancel the agreement for violation of terms
and conditions and/or deficiency in items, the successful Bidder / OEM will
be penalized as deemed fit.
14)
If the quality of any items is found not satisfactory by this office then the
supplier will be asked to replace them immediately.
15)
Payment will be made on satisfactorily supply of items on receipt of bill.
No advance payment will be made in any case. If any penalty is levied
then that will be deducted from the bills.
16)
Right to decide the quality, make, brand and bidder completely lies with
the department i.e., the Chief Commissioner of Income Tax, Vijayawada.
17)
The Chief Commissioner of Income Tax, Vijayawada reserves the right to
reject any or all tenders without assigning any reason whatsoever and the
decision of the Chief Commissioner of Income Tax, Vijayawada, is final.
18)
Any time prior to the last date for receipt of quotations, the Department
may for any reason, modify the Tender Document.
19)
Bidder / OEM must be a Registered Company with Sales Tax and Excise
Departments and a true copy of the such registration documents (PAN,
VAT, Service Tax & TIN) should be submitted along with the Bid.
20)
Bidder / OEM should be ISO 9001:2000 Certified Company.
21)
Bidder / OEM should have atleast 2 implementations in any Government
Organizations.
PO copy / implementation completion report to be
submitted.
22)
The Bidder / OEM debarred / blacklisted by any Central or State Govt. /
Quasi - Govt. Departments or Organizations as on bid calling date for nonsatisfactory past performance, corrupt, fraudulent or any other unethical
business practices shall not be eligible.
23)
Video conferencing equipment and software should be compellable with
our existing Video conferencing networks.
24)
If the bidder is not Original Equipment Manufacturer (OEM), they must
provide an authorization certificate against the Enquiry Number / RFQ
from the Original Equipment Manufacturer, stating that the bidder is an
approved agent of OEM and service warranty will be guaranteed by OEM
in case the agent's license is aborted or any other reason whatsoever
during the warranty period.
25)
The vendor must offer buyback price of our existing Video Conferencing
System
Read and accepted
Signature and stamp of
Successful bidder/OEM or its Authorized Signatory
ANNEXURE-II
The proposed system must support PAL with a PTZ camera. The codec must be
based on ITU standards The VC End Point should be a codec based hardware. No
software based solution is accepted here. All components of the VC system like
Codec, Camera and Microphone should be from the same OEM.
SI.
No.
1
2
3
4
5
6
7
Description
Specification Parameter
Full HD 1080p camera, codec,
Microphone Array, cables, and remote
control
Video Standards and It should support H.323, SIP standards
for communications.
Resolutions
It should support H.261, H.263, H.264
AVC/ SVC, H.264 High Profile
It should support 1080p 60 fps, 1080p
30 fps, 720p 60 fps and 720p 30fps
Content Standards
It should support content sharing using
and Resolutions
standard based H.239 and BFCP over
SIP.It should also support audio from
PC used for contentsharing.
It should transmit both people and
content simutaneously to the far end
location at 1080p @30 fps
Audio Standards and It should support G.711, G.728, G.729A,
Features
G.722 G.722.1, AAC-LD or better
It should support 20kHz bandwidth or
better with crystal clear audio and
stereo sound.
Automatic Gain Control and Automatic
Noise Suppression
Keyboard noise reduction and instant
adaptation echo cancellation
Video and Audio
1 x HD input for connecting main HD
Inputs
camera
1 x HDMI/DVI input for connecting
PC/Laptop to share HD content
1 x Microphone Input(Support for
minimum 2 mics)
1 x 3.5mm stereo line-in
Video and Audio
1 x HDMI output for connecting main
Outputs
monitor
1 x 3.5 mm stereo line-out
Other Interfaces
1 x 10/100/1000 LAN port
2 x USB 2.0 for software upgrade and
connecting external devices
1 x RS-232 mini-DIN 8-pin
Package
Yes
I No
8
Camera
9
Network Features
10
Security
11
Other Standards
It should support 1080p60fps with lOx
optical zoom.
The codec should have the provision of
enhancing video conferencing
experience with advanced facerecognition technology such that it
automatically scans the room and
seamlessly commands the main camera
to appropriately frame the users during
a call without any manual intervention.
It should support PAN Range of +/-90 0 ,
and Tilt of +/-20 0
IPv4 and IPv6 support from day one
Auto Gatekeeper Discovery
IP Precedence
H.323 based Packet Lost Recovery
Media Encryption (H.323, SIP): AES128, AES-256
Authenticated access to admin menus,
web interface and tel net API
Local account password policy
configuration
H224/H.281, H.323 Annex Q, H.225,
H.245, H.241, H.239, H.243, H.460
It should support native integration with
on premise Lync server & SFB server.
Auto sensing power supply
ANNEXURE-III
FORMAT &. REQUIREMENTS
1.
Name of the Tenderer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
2.
Complete office address of the Tenderer: _______________
3.
Contact details of the tenderer /authorized person of the tenderer, who have
signed the tender.
a. Name: ____________
b. Designation: _ _ _ _ _ _ _ __
c. Phone(Office): _ _ _ _ _ _ __
d. Phone(mobile): _ _ _ _ _ __
e. Email: _ _ _ _ _ _ _ _ _ __
f. Price quoted: _ _ _ _ _ _ _~_
4.
Due date & lime of submission of bid: ______________
5.
We hereby undertake to supply and installation of "Full High Definition Video
Conference Endpoint Device (CODEC)" with 1 + 1, Polycom Real Presence Group 310 with
the following specifications for Rs . _ _ _ _ _-', which is inclusive of all taxes/cess,
delivery & installation charges etc.
The proposed system must support PAL with a PTZ camera. The codec must be
based on ITU standards The VC End Point should be a codec based hardware. No
software based solution is accepted here. All components of the VC system like
Codec, Camera and Microphone should be from the same OEM.
SI.
No.
Description
1
Package
2
Video Standards and
Resolutions
Specification Parameter
Yes I No
Full HD 1080p camera, codec,
Microphone Array, cables, and remote
control
It should support H.323, SIP standards
for communications.
It should support H.261, H.263, H.264
AVC/ SVC H.264 High Profile
It should support 1080p 60 fps, 1080p
30 fps, 720p 60 fps and 720p 30fps
Contd ... 2.
: 2:
3
Content Standards
and Resolutions
4
Audio Standards and
Features
5
Video and Audio
Inputs
6
Video and Audio
Outputs
7
Other Interfaces
a
Camera
9
Network Features
It should support content sharing using
standard based H.239 and BFCP over
SIP.It should also support audio from
PC used for content sharing.
It should transmit both people and
content simutaneously to the far end
location at 1080p @30 fps
It should support G.711, G.728, G.729A,
G.722, G.722.1 AAC-LD or better
It should support 20kHz bandwidth or
better with crystal clear audio and
stereo sound.
Automatic Gain Control and Automatic
Noise Suppression
Keyboard noise reduction and instant
adaptation echo cancellation
1 x HD input for connecting main HD
camera
1 x HDMI/DVI input for connecting
PC/Laptop to share HD content
1 x Microphone Input(Support for
minimum 2 mics)
1 x 3.Smm stereo line-in
1 x HDMI output for connecting main
monitor
1 x 3.5 mm stereo line-out
1 x 10/100/1000 LAN port
2 x USB 2.0 for software upgrade and
connecting external devices
1 x RS-232 mini-DIN a-pin
It should support 1080p60fps with lOx
optical zoom.
The codec should have the provision of
enhancing video conferencing
experience with advanced facerecognition technology such that it
automatically scans the room and
seamlessly commands the main camera
to appropriately frame the users during
a call without any manual intervention.
It should support PAN Range of +/-90 0 ,
and Tilt of +/-20 0
IPv4 and IPv6 support from day one
Auto Gatekeeper Discovery
IP Precedence
H.323 based Packet Lost Recovery
Contd ... 3.
: 3:
10
Security
11
Other Standards
6.
Media Encryption (H.323, SIP): AES128 AES-256
Authenticated access to admin menus,
web interface and tel net API
Local account password policy
configuration
H224/H.281, H.323 Annex Q, H.225,
H.245 H.241, H.239, H.243, H.460
It should support native integration with
on premise Lync server & SFB server.
Auto sensing power supply
We do hereby undertake that in the event of acceptance our bid, the
supply and installation of the above said device shall be completed as stipulated
in the Terms & Conditions and that we shall perform all the incidental services.
7.
We have carefully read and understood the Terms & Conditions of tender
and its implications.
We do hereby undertake to supply the above said device
and agreed for the penalty to be imposed, in case of delayed supply from our
end as specified in Point No.13 of "Terms & Conditions" of this Tender.
8.
The following documents are enclosed with the bid:
a. Copy of authorization letter for original equipment manufacturer.
b. Duly signed & stamped Tender Documents (All pages) as mark of your
acceptance.
c. Supporting information with respect to the technical data, drawings or
booklets of product, product manual brief, test certificates.
Signature of the Tenderer with Stamp
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