Invitation for Bids - HLL Lifecare Limited

(A Government of India Enterprise)
Corporate and Registered Office,
HLL Bhavan, Poojappura,
Thiruvananthapuram– 695 012
Kerala, India.
Phone: 0471 – 2354949
Website: www.lifecarehll.com
Invitation for Bids
Supply and Installation of HD based Video Conferencing System
Date
IFB No.
:
:
12.09.2014
HLL/IT/CHO/VC/2014
The schedule of the bid is given below.
Last date and time for submission of e-tender
: 15.00 Hrs on 22.09.2014
Time and date of opening of Bids
: 15.30 Hrs on 22.09.2014
1
HLL/IT/CHO/VC/2014
Dated 12thSeptember 2014
Dear Sir
Sub: Supply and Installation of HD based Video Conferencing System
HLL Lifecare Limited (HLL), Thiruvananthapuram invites sealed competitive bids
from eligible and interested suppliers for supply and installation of video
conferencing (VC) equipment (IP based) at our Central Marketing Office, Chennai
(CMO) and Kanagala Factory Belgaum (KFB).
Requirement and Scope of work:
1. The successful bidder has to install the VC equipment at the locations
(Multipoint VC equipment at CMO, Chennai and Point to Point VC equipment
at KFB) for the purpose of video conferencing within HLL offices.
2. The VC system should facilitate conducting VC with outside offices other than
HLL using internet (Static/public IP based) and should also enable
participation of non-end point based location. The VC system should support
VC with presentation.
The detailed Schedule of Requirements with Technical specifications are
given in Annexure - I
Terms and conditions
1. The prospective bidder should have a minimum three (3) years experience
in supply, installation, configuration and maintenance of video conferencing
equipment. For this, the bidder can submit the documentary evidence of the
following along with the bid.
 The copies of Supply / work orders for the similar kind of items
for the past three years.
 Certificate from at least two clients for the similar works done.
2. The bidder should submit the Manufacturer Authorisation Form (MAF) /OEM
authorization letter addressed to HLL Life care Limited for the product
quoted, along with the bid.
3. The OEM of the quoted product / Bidder should have Authorized Service
centers / Authorized Partners at Chennai and Belgaum/Bangaluru.The
details may please be attached with the bid.
4. The bidder should have not been blacklisted by any state/central
Government organizations/firms/institutions for which the self-certificate
stating that the bidder has not been blacklisted by any institution of the
Central / State Government in past three years may please be submitted.
5. The bidder may submit Certificate of incorporation and Audited Balance
Sheet / Profit & Loss Account/Annual Report for the last three financial years
along with the bid.
6. The prices for all the quoted products should be quoted as per the format for
price schedule enclosed (Annexure – II).
2
7. In the price schedule, if there is any discrepancy between the unit price and
total price the unit price shall prevail and the total price shall be corrected by
the purchaser accordingly.
8. Rates quoted being door delivery basis, the Supplier shall be fully
responsible till full material is received in good condition at consignee’s site.
As such the Supplier shall despatch the material duly insured.
9. The prices quoted shall be valid for a period of 90 days from the date of
opening of bids.
10. Bids should be clear in all respects and those with ambiguous / conditional
clauses shall be summarily rejected.
11. The exact make/brand and model of all the quoted products should be
clearly mentioned in the bid.
12. All breakdown calls should be attended within 2 hours of intimation during
warranty period.
13. Training should be provided at free of cost to the concerned person(s) at
HLL for the operation of these items.
14. The bid shall be evaluated by taking the total amount quoted for all the
items.
15. The purchase order shall be placed on the first lowest responsive bidder.
16. The bids should contain the complete technical specifications of the
equipment supported with illustrative literatures/catalogues/brochures for all
the items quoted with compliance statement and other relevant documents
mentioned in the bid.
17. All the quoted products should have minimum of one year onsite warranty
from the date of installation. During this period, repair/replacement of all the
defective items/parts shall be provided by the supplier at free of cost.
18. The items should be delivered and installed at the respective location within
4 weeks from the date of placement of order.
19. Penalty @ 0.50 % per week’s delay subject to a maximum of 5 % is
applicable for delayed delivery.
20. Necessary accessories, user manuals /CDs /DVDs for all the items are to be
supplied along with the equipment.
21. HLL will have the right to increase or decrease up to 20% of the quantity of
goods and services specified in the schedule of requirements without any
change in the unit price or other terms and conditions.
22. PAYMENT TERMS;
Payments will be made in Indian Rupees only in the form of electronic fund
transfer or by cheque payment from Corporate and Registered Office,
Thiruvananthapuram. Payment of 95% of the total price of goods shall be
made on receipt of goods by the purchaser and upon successful completion
of installation. For claiming this payment the following documents are to be
submitted to the paying authority.
(i) Invoice (Three copies)
(ii) Delivery Challan
(iii) Installation certificate signed by both the user and the supplier’s
representative.
(iv) Warranty Certificate
Payment of 5% of the total price of the goods shall be paid within 3 months
from the date of installation against a Performance Bank Guarantee from a
3
Nationalized /Scheduled Bank for the 5% of the total value valid till the
warranty period.
23. The bids should be submitted at the following address.
Associate Vice President (IT)
HLL Lifecare Limited
Corporate and Regd. Office,
HLL Bhavan, Poojappura,
Thiruvananthapuram – 695 012,
Phone: 0471- 2354949.
24. Bids should be submitted on or before 15:00 Hrs on 22.09.2014and the
same will be opened at 15.30 Hrs on the same day at Corporate and
Registered Office, HLL Bhavan, Poojappura, Thiruvananthapuram in the
presence of the representative of the bidder who chooses to attend. If the
bid opening day is declared as holiday, the bid will be opened at the next
working day of HLL.
25. Any bid received after the deadline will be rejected.
26. HLL reserves the right to accept/reject any or all of the bids without
assigning any reason whatsoever.
27. The envelopes containing the bid shall bear the words “DO NOT OPEN
BEFORE ……..” (Here insert the time and date of bid opening).
28. No Email or fax bids will be accepted.
29. Any dispute arising out of the tender/bid document/ evaluation of bids/issue
of purchase order shall be subject to the jurisdiction of the competent court
at Thiruvananthapuram only.
Thanking you,
Yours faithfully,
P. Sivakumar
Sr. Manager (Hardware)
4
Annexure - I
1. Video Conferencing Unit – Point to Point (KFB)
Sl.
Description
Specification
No
Video Conferencing unit with Camera, Codec and Microphone Array -1 Set
1.
Video Standards
H.263, H.263+, H.264
2.
Bandwidth
H.323 and SIP up to 6 Mbps
3.
Video Input
1 x HDMI port and 1 x DVI port (Analog and Digital)
4.
Video Out
At least 2 x HDMI port to connect displays.
Input:
640x480, 1024x768
1280x720, 1280x1024
5.
Input and Output
Video support
Formats.
1280x960, 1920x1080
Output:
1920 x 1080@50fps (1080p50)
1280 x 720@50 fps (720p50)
1280 x 768@60 fps (WXGA)
CMOS
6.
HD Camera
specifications
12 x zoom
Focus distance 0.3 m – infinity
1920 x 1080 pixels progressive @60 fps
2 x microphones,
1 x 4-pin mini jack
7.
Audio Input ports
1 x Mini jack for line in (stereo)
1 x Audio in from camera (HDMI)
1 x mini jack for line out
8.
Audio Output ports
9.
Other Interfaces
10. Audio Standards
11.
Other Supported
Standards
12. Audio Features
(stereo)
1 x HDMI, (digital main audio)
2 x USB
G.711, G.722, G.722.1, 64 kbps MPEG4 AAC-LD
H224/H.281, H.323 Annex Q, H.225, H.245, H.241, H.239,
H.243, H.460, Should also support BFCP (RFC 4562),
CD-quality 20 KHz mono
5
Two acoustic echo cancellers
Automatic Gain Control (AGC)
Automatic noise reduction
H.239 (H.323) dual stream
13. Dual Stream
BFCP (SIP) dual stream
Support resolutions up to 1080p (1920 x 1080)
14. Protocols
H.323, SIP
H.323 and SIP point-to-point
15. Embedded Encryption
Advanced Encryption Standard (AES)
Automatic key generation and exchange
16. Network parameters
One Ethernet (RJ-45) 10/100/1000 Mbps.
DNS lookup for service configuration.
Differentiated services (quality of service [QoS])
IP-adaptive bandwidth management (including flow control)
Auto gatekeeper discovery
Network Time Protocol (NTP)
17. IP Network Features
Packet loss-based down speeding
Uniform resource identifier (URI) dialing
TCP/IP
DHCP
802.1x network authentication
802.1Q Virtual LAN
Management using HTTPS and SSH.
IP administration password.
18. Security
Menu administration password
Disable IP services.
Network settings protection.
19. Others
Remote Control and necessary cables.
6
2. Video Conferencing Unit – Multipoint (CMO)
Sl.
No
Description
Specification
Video Conferencing unit with Camera, Codec and Microphone Array -1 Set
H.261, H.263, H.264 AVC, H.264 SVC, RTV
Video Standards and
1.
protocols
H.263 & H.264 video error concealment
2.
Video Input
3.
Video Out
1 x HD Camera (HDCI)
1 x HDMI 1.3
1 x VGA
At least 2 x HDMI 1.3.
1080p, 30 fps from 1024 Kbps
720p, 30 fps from 512 Kbps
4.
VC Video Resolution
4SIF/4CIF, 30 fps from 128 Kbps
SIF (352 x 240), CIF (352 x 288) from 64 kbps
Input:
HD (1920 x 1080i), HD (1920 x 1080p)
WXGA (1280 x 768)
HD (1280 x720p), XGA (1024 x 768)
Output:
5.
Presentation Video
Resolution
HD (1920 x 1080)
HD (1280 x 720)
VGA (640 x 480)
Frame rate - 5–60 fps (up to 1080p resolution at 60 fps)
Content Sharing – VC+Presentation
HD Camera -1080p12x
CMOS
6.
HD Camera
specifications
12 x zoom
1920 x 1080 p resolution, 60 fps
7.
Audio Input ports
1 x 360 Degree Microphone array (supporting a total of 2
microphones)
7
1 x HDMI
1 x 3.5 mm stereo line-in
1 x HDMI
8.
Audio Output ports
1 x 3.5 mm stereo line-out
2 x USB 2.0
9.
Other Interfaces
1 x RS-232 mini-DIN 8-pin
22 kHz bandwidth
AAC-LD (TIP calls)
14 kHz bandwidth
Audio Standards and
10.
protocols
G.722.1 Annex C
7 kHz bandwidth with G.722, G.722.1
3.4 kHz bandwidth with G.711, G.728, G.729A
Automatic gain control
Automatic noise suppression
Keyboard noise reduction
Constant Clarity
11.
provision
Live music mode
Instant adaptation echo cancellation
Audio error concealment
12.
Other Supported
Standards
H224/H.281, H.323 Annex Q, H.225, H.245, H.241, H.239,
H.243, H.460
TIP
H.239 (H.323) dual stream
13. Dual Stream
BFCP (SIP) dual stream
Support resolutions up to 1080p (1920 x 1080)
14. Protocols
H.323, SIP
IPv4 and IPv6 support
1 x 10/100/1G Ethernet
15. Network parameters
H.323 and/or SIP up to 6 Mbps
RS232 with API support
8
DNS lookup for service configuration.
Differentiated services (quality of service [QoS])
IP-adaptive bandwidth management (including flow control)
Auto gatekeeper discovery
Network Time Protocol (NTP)
Packet loss-based down speeding
16. IP Network Features
Uniform resource identifier (URI) dialing
TCP/IP
DHCP
802.1x network authentication
802.1Q Virtual LAN
Media Encryption (H.323, SIP): AES-128, AES-256
17. Security
SSL 3.0, TLS 1.0, 1.1, 1.2
TIP interoperability
18. Software Options
1080p license, providing up to 1080p60 for VC and presentation
Multipoint license for up to 1+3 sites
19. Others
Remote Control and necessary cables.
Address of location
1. KFB- HLL Lifecare Limited,
Kanagala Factory,
Belagaum,- 591 225
Karnataka.
Phone: 08333-279206
2. CMO- HLL Lifecare Limited
No.185, Plot No:1, 100 ft.Byepass Road,
Vijayanagar, Velacherry,
Chennai – 600 042,
Phone: 044 – 22441727
9
10
2
1
3
Unit
4
Quantity
6
Taxes/
Duties (Rs)
7
Other
incidental
costs if any
(Rs)
Amount
(Rs)
9= 4 * 8
Total Price
for each
unit (Rs)
8= 5+6+7
Annexure – II
Total Price (in words) : Rs. ………………………………………………………………………………………………..
5
Basic Price
(Rs)
Total Price (in Figure) : Rs………………………………………
Description
of item /
work
Sl.NO
Price Schedule
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