Create Content and Collaborat e

Key Concepts
Use themes
Promote and demote text
Create Content and Collaborate
In this lesson, you will learn techniques for making sure that your PowerPoint
presentations impress your audience and convey your message. You have already
learned how to insert and edit text in PowerPoint slides. In this lesson, you will
use ready-made design themes and create visuals such as tables and shapes to
make the content in your presentation attractive. You will also learn how to add
comments to a presentation and view them, which is very helpful if you are
working with a group.
Create diagrams, tables, and
charts
Insert Clip Art, pictures, shapes,
and WordArt
Use Spelling Checker and
Thesaurus
Track changes
Get Involved Think of someone you know who spends time helping people in
need. This person might promote local charities, visit with senior citizens, or help
organize pledge drives. When you volunteer, either on your own or through an
organization, you are helping people and helping to build a stronger community.
People who volunteer often say that they receive as much or more from their
efforts as the people they are helping. What are a few ways you can get involved?
Standards
The following standards are
covered in this lesson. Refer
to pages xxv and 715 for a
description of the standards
listed here.
ISTE Standards Correlation
NETS•S
1a, 1b, 2b, 2d, 4b, 6a, 6b, 6c, 6d
Microsoft Certified
Application Specialist
PowerPoint
1.1, 2.2, 3.1, 3.2, 3.3, 3.6, 3.7,
4.1
Lesson 2: Create Content and Collaborate
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Royalty-free/SW Productions/Getty Images
LESSON
LESSON
Reading Guide
Before You Read
Find Your Study Method Think about recurring challenges you have faced when you have tried to
study or take a test. Then go over the Study Skills at the beginning of each lesson in the book. Pick the
most useful suggestions and try them when you read through a lesson.
Read To Learn
• Consider how the design of a presentation can
influence the audience’s response.
• Understand how using graphs, charts, and
diagrams can show your expertise on a topic.
• Explore techniques for working with others to
organize and enhance your presentations.
Main Idea
PowerPoint presentations allow you to convey your
message visually to a large audience.
Academic Vocabulary
These words appear in your reading and on your
tests. Make sure you know their meanings.
import
subordinate
Quick Write Activity
Describe On a separate sheet of paper, describe
some of the qualities that make verbal presentations
interesting.
Study Skills
Vocabulary
Key Terms
chart
Clip Art
comment
content
contextual tab
copy
cut
demote
diagram
markup
paste
promote
table
theme
thesaurus
WordArt
Find a Study Buddy Studying with a friend can
make your study time more productive and
enjoyable. Together you can compare classroom
notes and quiz each other.
Academic Standards
English Language Arts
NCTE 8 Use information resources to gather information and create and communicate knowledge.
NCTE 10 Use first language to develop competency in English language arts and develop an understanding of
content across the curriculum.
NCTE 11 Participate as members of literacy communities.
Math
NCTM (Geometry) Use visualization, spatial reasoning, and geometric modeling to solve problems.
NCTM (Numbers and Operations) Understand numbers, ways of representing numbers, relationships
among numbers, and number systems.
Lesson 2: Reading Guide
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Step-By-Step
EXERCISE 2-1
Create a Presentation with a Blank Template
Start PowerPoint. Choose
Office>New. Under
Templates, click Blank
and Recent (see
Themes make it easy to create professional-looking presentations. A theme includes
colors, fonts, and graphics designed to work together throughout a presentation. Text
boxes indicate where to place content (the text and graphics included on a slide).
Figure 2.1).
Select Blank Presentation.
FIGURE 2.1 New Presentation dialog box
Click Create.
On the Design tab, in the
Themes group, click the
More drop-down arrow
(see Figure 2.2) Select
Flow.
Click the Colors dropdown arrow. Select Oriel.
Click the Fonts drop-down
arrow. Select Aspect.
On the Design tab, in the
Background group, click
Create
Background Styles.
Choose Style 10.
Click in the title text box.
Key: Corporate Volunteer
FIGURE 2.2 Modified Flow design theme
Opportunities.
Background Styles
Click in the subtitle text box
and key: Community
More Themes
drop-down
arrow
Garden Project. Click
outside the text box.
Colors
drop-down
arrow
Fonts
drop-down
arrow
Save your file as: Garden[your first initial and last
name]. (For example,
Garden-alee).
Flow design
theme
Your screen
should look like Figure 2.2.
Continue to the next exercise.
Lesson 2: Exercise 2-1
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Step-By-Step
EXERCISE 2-2
Add and Delete Text on Slides
In your Garden file,
choose Home>Slides>
New Slide
.
In the title box, key: Get
Involved Now!
PowerPoint provides text boxes (also called placeholders) to make it easy for you to
enter text. Use the title text box for the slide titles. The first slide of a presentation also
has a subtitle text box. When a text box or other object is selected, one or more
contextual tabs will appear on the Ribbon. A contextual tab contains commands that
can be used only with the selected object. For example, selecting a text box will make
the Drawing Tools contextual tab appear.
Click in the bulleted text
box and key: Meet New
People. Press
FIGURE 2.3 New Slide with bulleted text
.
Key the remaining four
bulleted points shown in
Figure 2.3.
New Slide
Contextual tab
Your screen
Text box
should look like Figure 2.3.
Double-click the word
Now to select it.
Press
BACKSPACE
.
Bulleted list
Select the fourth bulleted
item.
Press
BACKSPACE
.
Your screen
FIGURE 2.4 Edited text
should look like Figure 2.4.
Save your file.
Continue to the next exercise.
Title text box
Think about the different
presentation skills you
should practice when you
prepare a presentation. A
confused or unprepared
presenter distracts from
the presentation.
Lesson 2: Exercise 2-2
New fourth bullet
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Step-By-Step
EXERCISE 2-3
Import Text from Other Sources
In your Garden file, choose
the Home>Slides>New
Slide drop-down arrow.
Select Slides from
PowerPoint allows you to import, or bring in, text from different sources into your
presentation. For example, you might write an outline for your presentation in Word
and then import that outline into your presentation. When you insert the outline,
PowerPoint automatically creates slide titles, subtitles, and bulleted lists.
Outline. In the Insert
Outline dialog box,
FIGURE 2.5 Insert Outline dialog box
browse to the data file
Outline.docx (see
Figure 2.5).
Select Outline.docx.
Outline.docx
Click Insert.
Your screen
should look like Figure 2.6.
Notice the outline is
inserted on Slide 3.
Save your file.
Insert
Continue to the next exercise.
FIGURE 2.6 Slide created from Word outline
Using heading styles to
create an outline in Word
allows you to import the
structure of your outline,
not just the content, into
PowerPoint.
Outlines are effective for
organizing ideas and
generating statements to
present the main purpose
of a presentation or essay.
Lesson 2: Exercise 2-3
Imported Outline
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Step-By-Step
EXERCISE 2-4
Cut, Copy, and Paste Text
In your Garden file, doubleclick the word Fertilizer.
Choose Home>
Clipboard>Cut
. After
If text is not in the proper order, you can easily move it into the correct position. If
you cut a word or words, you can remove it from one place and move, or paste, it into
the correct position. If you want to use the same text in more than one place, you can
copy the text and paste it into the new location.
the word Fertilizer is
removed, delete the open
FIGURE 2.7 Drag-and-Drop arrow
space, if necessary.
Move the insertion point
before the word Plant.
Choose Home>
Clipboard>Paste
Press
.
.
Select the word Seeds.
Click and drag the insertion
Drag and drop arrow
point under the word
Fertilizer (see Figure 2.7).
Click before the word
Plant. Press
.
Selected word will move
where the arrow is pointing
Double-click the word
garden. Choose Home>
Clipboard>Copy. Place
your insertion point after
FIGURE 2.8 Copied and pasted text
the word Plant.
Click Paste.
Your screen
should look like Figure 2.8.
Save your file.
Continue to the next exercise.
Copied word
Lesson 2: Exercise 2-4
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Step-By-Step
EXERCISE 2-5
Promote and Demote Text
In your Garden file, click
the Outline tab.
On the Outline pane,
select the text Plant
garden.
On the Outline pane, text for each slide is organized in levels. The slide title appears
on the first level, subtitles or main bullet points appear on the second level, and
supporting points are on the third level. These levels help you to organize your
presentation. If you want to emphasize the importance of an item, you can promote
it and make it a main point. If you decide an item should be subordinate, or below,
another main point, you can demote it to make it a supporting point.
Choose Home>
Paragraph>Decrease
List Level
FIGURE 2.9 Promoted text
.
Your screen
should look like Figure 2.9.
Decrease List Level button
On the Slide, select the
word Weed.
Click Increase List
Level
.
Your screen
should look like Figure 2.10.
Selected text
Promoted text
Save your file.
Continue to the next exercise.
FIGURE 2.10 Demoted text
In this outline, the text
“Plant garden” is promoted because it should
be a main point. The text
“Weed” is demoted
because it is a supporting
point for the main point
“Maintain garden.”
Increase List Level button
Demoted text
Lesson 2: Exercise 2-5
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Step-By-Step
EXERCISE 2-6
Create a Table
In your Garden file, select
Slide 3.
Choose the New Slide
drop-down arrow. Select
Title and Content.
A table organizes your information into rows and columns. PowerPoint tables work
like Word tables. Including tables in your presentations is a great way to organize
information. You might use tables when you want to compare information side by
side, as when comparing team responsibilities on a large project. The area where a
row and a column intersect is called a cell. Enter text into cells like you do into a text
box. Press the Tab key to move from cell to cell.
In the title box, key: Team
FIGURE 2.11 Select columns and rows
Tasks.
Click in the content text
box. Choose Insert>
Tables>Table
Insert table
.
Drag to select 3 columns
Insert table drop-down
(3 x 3) selected
across and 3 rows down
(see Figure 2.11).
Release the mouse button
to insert the table.
Live Preview of
3 x 3 table
In the first cell of the
first row, key: Team A.
Press
.
Key the text shown in
Figure 2.12 into the table.
Press
to move
FIGURE 2.12 Finished table
between cells.
Your screen
should look like Figure 2.12.
Save your file.
Continue to the next exercise.
As you move the pointer to
select the size of a table,
you will see a live preview
of what the table will look
like once it is inserted.
Lesson 2: Exercise 2-6
Cell 1 of
first row
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Step-By-Step
EXERCISE 2-7
Apply Quick Styles to Tables
In your Garden file, click
double-headed arrow.
Tables placed on a slide that already has a theme applied to it will automatically
appear in a style that complements the theme. However, you can always change the
appearance of your tables if you find them difficult to read or prefer another color.
You can use Quick Styles to change the overall look of a table. The Quick Styles
gallery in the Table Styles drop-down arrow contains a variety of choices that are
based on the color scheme of the slide’s theme.
Click and drag the sizing
FIGURE 2.13 Resized table
the Slides pane. On Slide
4 move your pointer to the
bottom border of the table
(see Figure 2.13). The
pointer will become a
handle down as shown in
Figure 2.13.
Borders dropdown arrow
Your screen
should look like Figure 2.13.
More Styles
drop-down arrow
On the Table Tools
contextual tab, on the
Design tab, in the Table
Styles group, click the
More Styles drop-down
arrow (see Figure 2.13).
On the drop-down menu,
under Medium, choose
Medium Style 2,
Accent 2.
Sizing handle
Select the whole table.
Select Table Tools>
FIGURE 2.14 Table with Quick Style applied
Design>Table Styles>
Border
drop-down
arrow. Select All Borders.
Your screen
should look like Figure 2.14.
Save your file.
Continue to the next exercise.
Lesson 2: Exercise 2-7
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Step-By-Step
EXERCISE 2-8
Add Clip Art to a Slide
In your Garden file, select
Slide 4. Choose Home>
Slides>New Slide.
In the title box, key:
Images help make your presentation visually interesting. You can use PowerPoint to
locate premade graphics known as Clip Art. The Clip Art task pane helps you search
for the image that best fits your presentation.
FIGURE 2.15 Slide 6 text
Supplies Needed.
In the text box, key the
three bullet points shown in
Figure 2.15.
On the Insert tab, in the
Illustrations group, click
Clip Art
.
In the Clip Art task pane,
under Search for, key:
garden.
Under Search in, make
sure All collections is
selected.
Click the Results should
be drop-down arrow. Make
sure only Clip Art is
FIGURE 2.16 Clip Art task pane
selected. Click Go.
Your screen
Clip Art task pane
should look similar to
Figure 2.16.
Search for box
Click the image (or a
similar image) shown in
Search in box
Figure 2.16.
Results should
be box
Continued on the next page.
Select this or
a similar clip
Lesson 2: Exercise 2-8
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Step-By-Step
EXERCISE 2-8
(Continued)
Add Clip Art to a Slide
Close the Clip Art task
FIGURE 2.17 Enlarging the image
pane.
Click the image and drag it
under the bulleted text.
Press
and drag the
sizing handle in the lower
right corner down to
enlarge the image (see
Figure 2.17).
Release the mouse button.
Click anywhere in the slide.
Your screen
should look similar to
Figure 2.18.
Lower right
corner sizing
bandle
Save your file.
Continue to the next exercise.
FIGURE 2.18 Slide with Clip Art inserted
Another way to insert Clip
Art is to drag an image
from the Clip Art task
pane to your slide.
In Step 12, you press the
Shift key so that the image
will maintain the same
proportion as you drag the
handle. Proportion means
that the ratio of the height to
the width remains the same.
Lesson 2: Exercise 2-8
Inserted Clip
Art image
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Step-By-Step
EXERCISE 2-9
Create a SmartArt Diagram
In your Garden file, select
Slide 3.
Choose Home>Slides>
New Slide.
A diagram is a graphic that organizes information visually. For example, you might
use a diagram to show the levels of student government at your school. The senior
class vice-president, secretary, and treasurer all report to the senior class president, so
the senior class president would be at the top of the diagram. PowerPoint provides
many different types of diagrams that can be easily inserted into a presentation.
In the Slides group, click
Layout. In the drop-down
FIGURE 2.19 Diagram inserted into slide
menu, click Title and
Content.
In the title box, key: Project
Team Leaders.
Click in the content text
box. Choose Insert>
Illustrations>SmartArt.
Top box
In the Choose SmartArt
Graphic dialog box, click
Hierarchy. Select
Organization Chart. Click
OK. Close the window.
Your screen
should look like Figure 2.19.
FIGURE 2.20 Text keyed into top box
Click in the diagram’s top
box. Key: Jackie. Press
. Key: Project Head.
Your screen
should look like Figure 2.20.
Continued on the next page.
The text will automatically
resize itself as you type. As
you type more text, the
font size becomes smaller
to fit all the text in the box.
Lesson 2: Exercise 2-9
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Step-By-Step
EXERCISE 2-9
(Continued)
Create a SmartArt Diagram
Click in the Assistant shape
(see Figure 2.21). Key:
Wayne. Press
FIGURE 2.21 Text keyed into subordinate box
. Key:
Assistant Project Head.
Click in the left subordinate
box. Key: Rhonda. Press
. Key: Team A.
Your screen
should look like Figure 2.21.
Click in the middle subordinate box. Key: Miguel.
Press
. Key: Team B.
Assistant shape
Click in the right subordinate box. Key: Aaron.
Press
. Key: Team C.
Left subordinate
box
Click anywhere outside the
diagram box.
Your screen
FIGURE 2.22 Final diagram
should look like Figure 2.22.
Save your file.
Continue to the next exercise.
If you delete something by
mistake, press
+
to undo the deletion.
Lesson 2: Exercise 2-9
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Step-By-Step
EXERCISE 2-10
Apply Quick Styles to a SmartArt Diagram
Select your SmartArt
diagram. Choose
SmartArt Tools>Design>
SmartArt Styles>
Change Colors
.
You can change the color and style of a SmartArt diagram using Quick Styles. An
inserted diagram will automatically appear in the Accent 1 color of the Theme Color.
By applying Quick Styles, you can change the color and effects of the diagram.
FIGURE 2.23 Change Colors menu
On the Change Colors
drop-down menu, choose
the color shown in
Figure 2.23.
Choose SmartArt Tools>
Change Colors
button
Design>SmartArt Styles>
More drop-down arrow.
In the More drop-down
menu, under 3-D, click
Select this style
Cartoon.
Click anywhere outside of
the text box.
Your screen
should look like Figure 2.24.
Save your file.
FIGURE 2.24 Diagram with Quick Styles applied
Continue to the next exercise.
You can add many different kinds of effects to
shapes. Experiment with
the SmartArt Styles menu
to see live previews of the
style options.
Lesson 2: Exercise 2-10
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Step-By-Step
EXERCISE 2-11
Create a Chart
In your Garden file, select
Slide 6.
Choose Home>Slides>
New Slide drop-down
arrow. Click Title and
Like a diagram, a chart displays information in a visual way. Charts are useful for
comparing changes over time. For example, you might use a line chart to show the
fluctuation in population of manatees over the last ten years. When you insert a chart
into PowerPoint, an Excel worksheet containing default data automatically opens.
Once you replace the data with your own data it is shown in the form of a chart.
Content.
FIGURE 2.25 Insert Chart dialog box
In the title box, key: Supply
Breakdown.
On the Insert tab, in the
Illustrations group,
choose Chart
Click to see pie chart types
.
In the Insert Chart dialog
box, click Pie.
Your dialog
box should look like
Select this pie chart
Figure 2.25.
OK button
Select the chart shown in
Figure 2.25. Click OK.
Your screen
should look like Figure 2.26.
FIGURE 2.26 Sample chart inserted
Continued on the next page.
Excel worksheet
with sample data
When you select a pie
chart, numbers are already
included. Replace these
numbers with your own
project’s data.
Sample
chart
Lesson 2: Exercise 2-11
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Step-By-Step
EXERCISE 2-11
(Continued)
Create a Chart
In the Excel worksheet,
right-click Select All (see
FIGURE 2.27 Information entered into Excel Datasheet window
Figure 2.27).
Click Clear Contents.
Enter budget data for the
community garden by filling
Select All button
in the datasheet as shown
in Figure 2.27.
Exit Excel.
On the Chart Tools
contextual tab, on the
Design tab, click the
Chart Layouts drop-down
arrow. Choose Layout 6.
Your screen
should look like Figure 2.28.
Save your file.
FIGURE 2.28 Completed pie chart
Continue to the next exercise.
A bar chart or a line chart
is not appropriate for displaying percentages and
fractions. When deciding
which chart to use,
students should consider what information
they need to convey.
Lesson 2: Exercise 2-11
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Step-By-Step
EXERCISE 2-12
Apply Quick Styles to a Chart
In your Garden file, on
Slide 7, select the chart, if
necessary.
Under the Chart Tools
contextual tab, on the
Design tab, in the Chart
As with SmartArt diagrams and tables, you can apply Quick Styles to charts as well.
With a few simple steps, you can change the chart’s colors, effects, and background.
The ability to change such styles allows your charts to be clearer to understand and
more visually appealing to your audience.
FIGURE 2.29 Chart Styles drop-down menu
Styles group, click the
More drop-down arrow.
On the More Chart Styles
drop-down menu, click
Style 34 (see Figure 2.29).
Click on the Chart. Choose
Chart Tools>Format>
Select this style
Shape Styles>Shape
Effects
.
Click on Preset in the
Preset group and choose
Preset 5.
Click in the Chart Area
(see Figure 2.30).
Choose Chart Tools>
FIGURE 2.30 Pie chart with styles applied
Format>Shape Styles>
Shape Fill
.
In the Shape Fill dropdown menu, under Theme
Colors, select Blue,
Accent 2, Lighter, 60%.
Chart area
Click outside the chart
area.
Your screen
should look like Figure 2.30.
Save your file.
Continue to the next exercise.
Lesson 2: Exercise 2-12
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Step-By-Step
EXERCISE 2-13
Add a Picture to a Slide
In your Garden file, select
Slide 7.
Choose Home>Slides>
Pictures are images that are made up of small dots. A typical picture would be a
photograph or artwork created in a software program like Microsoft Paint. You can
insert pictures from your own scanned images, digital camera, or picture CD-ROM.
New Slide.
FIGURE 2.31 Insert Picture dialog box
In the title box, key: Thank
You!
Choose Insert>
Illustrations>Picture
.
Select this file
In the Insert Picture
dialog box, select the data
file Flowers.jpg (see
Figure 2.31). Click Insert.
In the slide, use the sizing
handles to enlarge the
photo.
Flowers file
Insert
Your screen
should look similar to
Figure 2.32.
Save your file.
FIGURE 2.32 Inserted picture
Continue to the next exercise.
Never use a picture from
the Internet without getting
permission from the copyright owner. All original
compositions, like photos
and music, are copyright
protected, even if there is
no copyright notice © next
to the artwork.
Lesson 2: Exercise 2-13
Inserted picture
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Step-By-Step
EXERCISE 2-14
Add Shapes to Slides
In your Garden file, select
Slide 2.
On the Insert tab, in the
Illustrations group, click
the Shapes button
Adding Clip Art and pictures is not the only way you can add interest to your
presentation. You can also use PowerPoint’s Shapes, which are pre-designed shapes
such as rectangles, ovals, and stars.
FIGURE 2.33 Select the Sun shape
drop-down arrow.
Under Basic Shapes, click
Sun (see Figure 2.33).
Shapes
button
Click in the lower right
corner of Slide 2.
Click and drag the pointer
Sun shape
to create a sun. Release
your mouse button to
finish.
Your screen
should look similar to
Figure 2.34.
Save your file.
Continue to the next exercise.
Microsoft Office 2007
includes two new categories
of shapes to choose from.
The Rectangles category
allows you to choose from
seven different shapes. The
Equation Shapes category
allows you to use PowerPoint
to illustrate various mathematical equations.
Lesson 2: Exercise 2-14
FIGURE 2.34 Sun shape added to slide
Sun shape
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Step-By-Step
EXERCISE 2-15
Add and Modify WordArt on a Slide
In your Garden file, select
Slide 2.
Click in the bulleted list text
box. On the Insert tab, in
WordArt allows you to turn text into artwork. As with any graphic, WordArt can make
your presentation more effective. Too much WordArt will distract your audience.
FIGURE 2.35 WordArt Gallery dialog box
the Text group, click
WordArt.
In the WordArt drop-down
list, click the first style in the
fourth row (see Figure 2.35).
Choose
this style
Click inside the Your Text
Here box. key: Volunteer!
Position the WordArt so it is
above the sun shape.
Under the Drawing Tools
contextual tab, on the
Format tab, in the
WordArt Styles group,
choose Text Effects
.
On the drop-down menu
FIGURE 2.36 Inserted WordArt
choose Transform, select
Deflate Bottom.
Your screen
should look similar to
Figure 2.36.
Save your file.
Continue to the next exercise.
Lesson 2: Exercise 2-15
WordArt text
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Step-By-Step
EXERCISE 2-16
Use the Thesaurus
In your Garden file, select
Slide 5.
In the table, select the word
Organize.
Slides that contain many words are difficult to read. Your text has to say what you
want to say in as few words as possible. The Thesaurus contains words with similar
meanings, also known as synonyms, allowing you to pick the exact word you need.
FIGURE 2.37 Thesaurus
On the Review tab, in the
Proofing group, click
Thesaurus
Research
task pane
.
In the Research task
Search for box
pane, move your pointer
over coordinate.
Thesaurus
Coordinate is a good
synonym for organize, so
click the drop-down arrow
(see Figure 2.37).
Synonyms
On the drop-down menu,
click Insert. Close the
Research task pane.
Your screen
should look like Figure 2.38.
Save your file.
FIGURE 2.38 Replaced word
Continue to the next exercise.
The Review tab also
contains a Translate
button that will allow you to
translate words into other
languages. If English is not
your first language, you
can use this feature to help
you select the right words
for your presentation.
Lesson 2: Exercise 2-16
Replaced
word
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Step-By-Step
EXERCISE 2-17
Use the Spelling Checker
In your Garden file, select
Slide 3.
Choose Review>
Proofing>Spelling
.
In the Spelling dialog box,
You might show your PowerPoint presentation to a large audience using a video
projector. On a large screen, grammatical errors and misspellings are magnified. You
should always use the Spelling Checker to make sure every word in your presentation
is spelled correctly. PowerPoint also checks words against its built-in dictionary as you
create each slide. A wavy red line appears under any words that the dictionary does
not recognize.
under Suggestions, click
supplies (see Figure 2.39).
Click Change.
FIGURE 2.39 Spelling dialog box
Suspicious word
The Spelling Checker
locates Vegetebles. Under
Suggestions, click
Vegetables. Click
Change.
Suggested word
When the spelling check is
complete, click OK.
Your screen
FIGURE 2.40 Spelling check is complete
should look like Figure 2.40.
Save your file.
Continue to the next exercise.
In Microsoft Office 2007 a
wavy blue underline indicates a contextual spelling
error, such as “their” for
“there.” Contextual errors
are not spelled incorrectly,
but they are used incorrectly within the context of
the sentence.
Lesson 2: Exercise 2-17
Corrected word
Corrected word
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Step-By-Step
EXERCISE 2-18
Add, Edit, and Delete Comments
In your Garden file, select
Slide 2.
On the Review tab, in the
Comments group, click
New Comment
. In
the comment box, key:
Before you deliver a presentation, you might want to have classmates or coworkers
review it and suggest improvements. Or, you might review a coworker’s presentation.
You can add comments to the presentation so he or she can see what your suggestions
are. Comments are like sticky notes that appear as small boxes on the slide. If you
want to look at a presentation without the comments showing, you can hide the extra
text, called markup.
Change color of WordArt.
FIGURE 2.41 Comment added to slide
Your screen
should look like Figure 2.41.
Repeat Step 2. Key: Delete
sunshine .
Comment box
Click outside the comment
box. Place your pointer
over the first comment box.
Right-click the comment
box. Click Edit Comment.
Replace the text with: Add
effect to WordArt. Click
outside the box. Place your
pointer over the comment.
Choose Review>
Comments>Show
FIGURE 2.42 Slide with edited comment
Markup. Click the Show
Markup button again.
Right-click the second
comment box. Click
Delete Comment.
Your screen
should look like Figure 2.42.
With your teacher’s
permission, print the
document. Save and
close the file.
Continue to the next exercise.
Lesson 2: Exercise 2-18
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Develop Media Literacy
T
wo rival baseball teams play a major game. In the winning
team’s hometown, the local newspaper tells one story. In the
losing team’s hometown, the local newspaper tells a different story.
You ask yourself, “Why do the two newspapers have different
perspectives on the same game?”
When people use the term “literacy,” they are usually referring to
the ability to read and write. “Media literacy” means having the
ability to analyze and evaluate the hundreds of messages you get
every day from all types of media. These media can include print,
video, radio, and the Internet. Anything from the media contains a
message that is created for a purpose. Being “media literate” means
learning to recognize and evaluate the purposes behind the messages
that you are hearing, seeing, or reading.
Media literacy is important because the media can have a tremendous influence on how you see your world and your
community. “We are the eyes, ears, and voice of the community,” says Susan Tordella, who is the editor of the weekly
community newspaper the Littleton Independent, in Littleton,
Being media literate means taking a critical look at
everything you read, hear, or see.
Massachusetts. “We collect information and we share it. I
judge our success when I see our stories and photos tacked to
refrigerators and bulletin boards at schools and businesses.”
Ms. Tordella believes community newspapers are like the hub
of a wheel that keeps the community connected.
SKILLBUILDER
1. Define In your own words, explain what it means to
be “media literate.”
2. Compile Keep a one-day media journal. Record every
type of media you encounter during the day. Which type
of media did you encounter the most throughout the day?
Lesson 2: 21st Century Workplace
3. Compare Locate one local newspaper and one
national newspaper. Compare the first pages of each
newspaper. How are they different, and how are they
similar? Does your local newspaper seem to have a
different perspective than a national newspaper? Why
or why not?
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Dwayne Newton/PhotoEdit
LESSON
After You Read
Review Vocabulary
Vocabulary
Complete the following statements on a separate piece of paper. Choose from the Vocabulary
list on the left to complete the statements.
1. Use the Increase List Level button to
Key Terms
chart
Clip Art
comment
content
contextual tab
copy
2. A
appears on the Ribbon only when specific types of
objects are selected. (p. 572)
3. When creating a PowerPoint presentation you may need to
information from other slides or documents. (p. 573)
4. The
feature allows you to quickly and easily view and add
suggestions to a presentation. (p. 591)
5. Decorative text such as shadowed, rotated, and stretched text is called
. (p. 588)
cut
demote
diagram
markup
paste
promote
table
theme
thesaurus
WordArt
Academic Vocabulary
import
subordinate
, or change text to the
next higher level. (p. 575)
Vocabulary Activity
6. Create a five-question quiz in the form of a PowerPoint presentation based on
this lesson’s Vocabulary words and their definitions.
A. Choose five terms. Describe each term in your own words.
B. Create a 10-slide presentation. On the first slide, display one term. On the
second slide, display the term’s definition.
C. Create slides for the remaining four terms.
D. Present your quiz to a classmate or to the entire class.
Review Key Concepts
Answer the following questions on a separate piece of paper.
7. Where can you find a list of themes to use when creating a new presentation?
(p. 571)
A. Design tab
B. Drawing toolbar
C. Review tab
D. Thesaurus
8. What appears as small yellow boxes on a slide? (p. 591)
A. Pictures
B. WordArt
C. Clip Art
D. Comments
9. Which button would you use to demote selected text? (p. 575)
A. Lower
B. Decrease List Level
C. Demote
D. Delete
10. You can use which tool to find a word, similar in meaning to another word?
(p. 589)
A. Thesaurus
B. Comments
Lesson 2: After You Read
C. Diagrams
D. Demote
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LESSON
Practice It Activities
1. Create a Slide
Follow the steps to complete the activity.
Step-By-Step
FIGURE 2.43 Slide 3
Start PowerPoint. Open the
data file Fundraiser.pptx.
Save as: Fundraiser-[your
first initial and last name]1.
Click Slide 2. Choose
Home>Slides>New
Slides>Slides from
Outline. Locate and
select the data file
PI_Outline.docx.
Click Insert.
Select the word Yard. Click
Decrease List Level
.
Your screen
should look like Figure 2.43.
Choose Insert>
FIGURE 2.44 Clip art added to Slide 3
Illustrations>Clip Art.
Search for: mowing lawns.
Select an image similar to
that shown in Figure 2.44.
Close the task pane.
Position the clip as shown
in Figure 2.44. Resize as
necessary.
Your screen
should look similar to
Figure 2.44.
Save and close the file.
Lesson 2: Practice It Activities
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LESSON
Practice It Activities
2. Insert Diagrams
Step-By-Step
Follow the steps to complete the activity. You must complete Practice It Activity 1
before doing this activity.
FIGURE 2.45 Organization chart added to slide
Open your Fundraiser-1
file. Save as: Fundraiser[your first initial and last
name]2. Close the task
pane.
Click Slide 4. Choose
Insert>Illustrations>
SmartArt. Click
Hierarchy. Click
Organization Chart.
Click OK.
In the top box, key: Paul.
Press
. Key: Team
Leader. Fill in the remaining
four boxes as shown in
Figure 2.45.
Your screen
FIGURE 2.46 SmartArt styles applied to chart
should look like Figure 2.45.
Under the SmartArt Tools
contextual tab, choose
Design>SmartArt
Styles>Change Colors.
In the drop-down menu,
under Accent 3, click
Colored Fill - Accent 3.
Your screen
should look like Figure 2.46.
Save and close your file.
Lesson 2: Practice It Activities
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LESSON
Practice It Activities
3. Add WordArt and Correct a Presentation
Follow the steps to complete the activity. You must complete Practice It Activity 2
before doing this activity.
Step-By-Step
FIGURE 2.47 Slide 5 with WordArt
Open your Fundraiser-2
file. Save as: Fundraiser[your first initial and last
name]3.
Select Slide 5. On the
Home tab, click the New
Slide drop-down arrow.
Click Title Only. Key the
title: Fundraiser Results.
Choose Insert>Text>
WordArt.
Click the third box in the
fifth row (Fill-Accent 2,
Warm Matte Bevel).
Click OK. Key: Total
Raised. Press
. Key:
$375.00. Click OK.
FIGURE 2.48 Slide 2 with corrected spelling
Your screen
should look like Figure 2.47.
Click Review>Proofing>
Spelling.
Under Suggestions, click
Community. Click
Change. Click OK. Click
anywhere outside the text.
Your screen
should look like Figure 2.48.
Save and close your file.
Lesson 2: Practice It Activities
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LESSON
You Try It Activities
4. Add Content to Slides
Step-By-Step
You are an assistant manager for the Star Movie Theater. Your manager asked you
to develop a PowerPoint presentation to help orient new employees.
FIGURE 2.49 Chart added to Slide 4
Open the data file
Theater.pptx. Save as:
Theater-[your first initial and
last name]4.
Select Slide 2. Add the
data file Theater.wmf to
the slide. Resize the image
as necessary.
Select Slide 4. Add a
clustered column chart
to the slide.
Fill in the chart worksheet
using the information
shown in Figure 2.49.
Your screen
should look like Figure 2.49.
FIGURE 2.50 Chart with Chart Styles applied
Close the Excel worksheet.
Apply Style 42 from the
Chart Styles drop-down
menu.
Your screen
should look like Figure 2.50.
Save and close the file.
Lesson 2: You Try It Activities
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LESSON
You Try It Activities
5. Create Tables and Check Spelling
Step-By-Step
Open your Theater-4 file.
You need to add a table including all of the managers’ contact information for all
employees. You must complete You Try It Activity 4 before doing this activity.
FIGURE 2.51 Table added to Slide 5
Save as: Theater-[your first
initial and last name]5.
Select Slide 5. Insert a
table with 3 columns and 4
rows.
Fill the table in using the
information shown in
Figure 2.51. Resize the
table as necessary.
Your screen
should look like Figure 2.51.
Check spelling. Make any
needed corrections to
Slide 2.
FIGURE 2.52 New Slide 8
Add a new Slide 8. Add
the text shown in Figure
2.52 to the slide.
Choose AutoShapes>
Stars and Banners to
add a star to Slide 8.
Use WordArt to add the
word Welcome! to
Slide 8.
Your screen
should look like Figure 2.58.
Save and close the file.
Lesson 2: You Try It Activities
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LESSON
Critical Thinking Activities
6. Beyond the Classroom Activity
Language Arts: Review a Presentation You are reviewing a coworker’s
presentation. Open the data file Sales.pptx. Save as: Sales-[your first initial
and last name]6. Use what you learned in this lesson to edit the presentation
and suggest changes. You should:
■
Check spelling.
■
Add comments.
■
Use the Thesaurus to change at least one word.
Include a comment evaluating the theme, color scheme, and graphics
used in the presentation. Suggest some alternatives.
■
7. Standards at Work Activity
Microsoft Certified Application Specialist Correlation
PowerPoint 3.1 Create SmartArt diagrams
Create a Hierarchy Diagram You decide that your Sales presentation
should include a SmartArt diagram showing the hierarchy of the sales
department. Open your saved Sales-6 file. On a new slide, create a
hierarchical SmartArt diagram. Make the following changes to the diagram:
■
Add the names and titles of the Sales Department employees
■
Change the color of the diagram
■
Add effects using Quick Styles
Save your work as: Sales-[your first initial and last name]7.
8. 21st Century Skills Activity
Go to the Online Learning
Center to complete the
following review activities.
Online Self Check
To test your knowledge of
the material, click Unit 4>
Lesson 2 and choose Self
Checks.
Interactive Review
To review the main points
of this lesson, choose
Unit 4>Lesson 2 and
choose Interactive
Review.
Promote Getting Involved A local charity is planning a walkathon to
raise money for cancer research. As a member of the charity, you want to
encourage people to participate in the event. Use a design theme to create
a brief presentation that encourages people to get involved with the
walkathon. In your presentation, state what the issue is, why the issue is
important, and what people can do to get involved.
Add Clip Art, photos, and WordArt to your presentation as needed (include
at least two graphics in your presentation). Your presentation should also
include at least one of the following: a table, a diagram, or a chart.
Save your file as: p2rev-[your first initial and last name]8.
Lesson 2: Critical Thinking Activities
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LESSON
9. Create a Presentation
Present Yourself Giving a
good presentation is an
extension of making a good
impression. These projects
teach you how to use your
skills to give a professional
and error-free presentation.
Reflect Once you complete
the projects, open a Word
document and answer the
following:
1. What types of visual elements did you add to the
presentation and why?
2. What types of errors
did you find when you
reviewed your classmate’s presentation?
3. Which project took you
the longest time and why?
Language Arts: Identify Text for Slides You have a client who is
coming to town for an important meeting. Your client has never been to
your town. Use a theme to create a presentation that will prepare your
client for her visit. In your presentation:
■
Identify where your client is staying.
■
Identify where the meeting is being held.
■
Identify two sites that your client should know about (for example,
places to eat, where the local movie theater is, and so on).
■
Provide a brief schedule in a table for your client. Include when the
client will arrive in town, when the meeting is being held, and when
the client will leave town.
Jim Cummins/Getty Images
Challenge Yourself Projects
Your presentation should include at least five slides. Save your
presentation as: p2rev-[your first initial and last name]9.
10. Add Content to Slides
Language Arts: Create Contact Information Using Visuals Open
the presentation you created in Project 9. Add at least one piece of Clip Art
or a photo and at least one piece of WordArt or an AutoShape.
Add a table to your presentation that provides important contact information
for your client (e.g., the hotel’s telephone number, your telephone number,
etc.). Add a second slide that uses an organizational chart to give your client
an overview of your company’s structure.
Save your presentation as: p2rev-[your first initial and last name]10.
11. Review a Presentation
Language Arts: Edit Content With your teacher’s permission, team up
with another member of your class. Exchange the presentations that you
each created in Projects 9 and 10. Review your classmate’s presentation. As
you review:
■
Correct any misspellings or other errors you might find.
■
Use the Thesaurus to suggest a change of wording on one slide.
■
Insert comments with constructive suggestions.
■
When finished, go back over your classmate’s suggestions.
Make any edits that you think will improve your presentation.
Save your presentation as: p2rev-[your first initial and last name]11.
■
Lesson 2: Challenge Yourself Projects
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