NEFAX 671 / NEFAX 691 User Manual

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2
Introduction
1.1
We Want You to Be a Satisfied Customer ..................................1-2
For U.S.A. Users
FCC Part 15-Radio Frequency Devices .....................................1-2
For Canada Users
Interference-Causing Equipment Standard
(ICES-003 Issue 3) .....................................................................1-3
For users in countries subject to Class B regulations.................1-3
For users in countries not subject to Class B regulations...........1-3
1.2
SAFETY INFORMATION................................................................1-4
Warning and Precaution Symbols ..............................................1-4
Meaning of Symbols ...................................................................1-4
WARNING ..................................................................................1-5
CAUTION ...................................................................................1-6
Precautions for Routine Use.......................................................1-7
Miscellaneous.............................................................................1-7
1.3
Safety Information.........................................................................1-8
47 CFR - Telecommunication Devices .......................................1-8
Warning For Setting Of Header And Footer ...............................1-9
IC CS-03-Telecommunication Devices.......................................1-9
Laser Safety .............................................................................1-10
Internal Laser Radiation ...........................................................1-10
CDRH Regulation .....................................................................1-11
For European Users .................................................................1-12
For Denmark Users ..................................................................1-12
For Finland, Sweden Users ......................................................1-12
For Norway Users.....................................................................1-14
Laser Safety Label....................................................................1-14
Ozone Release.........................................................................1-15
Acoustic Noise..........................................................................1-15
Notice for Ni-MH Batteries........................................................1-15
1.4
Energy Star® ...............................................................................1-16
What is an ENERGY STAR® Product?....................................1-16
1.5
Explanation of Manual Conventions .........................................1-17
1.6
Explanation of Basic Concepts and Symbols ..........................1-18
Paper Feeding ..........................................................................1-18
“Width” and “Length”.................................................................1-19
Paper Orientation .....................................................................1-19
Precaution
2.1
Installation Precautions................................................................2-2
Installation Site ...........................................................................2-2
i
Chapter
1
Chapter
Power Source ............................................................................ 2-2
Space Requirements ................................................................. 2-3
3
ii
2.2
Operation Precautions ................................................................. 2-4
Operating Environment .............................................................. 2-4
Proper Use ................................................................................. 2-4
Transporting the Machine .......................................................... 2-5
Care of Machine Supplies .......................................................... 2-5
2.3
Legal Restrictions on Copying.................................................... 2-6
Before Making Copies or Faxing
3.1
Available Features........................................................................ 3-2
3.2
Components and Their Functions .............................................. 3-3
3.3
Parts Names and Their Functions .............................................. 3-4
Main Unit.................................................................................... 3-4
Inside the Machine ..................................................................... 3-5
Adjusting the Angle of the Copy Tray ........................................ 3-6
3.4
Control Panel ................................................................................ 3-8
Names of Control Panel Parts and Their Functions................... 3-8
Display Indications ................................................................... 3-12
3.5
Turning the Machine On/Off and the Initial Mode.................... 3-14
Turning the Machine On/Off..................................................... 3-14
When the Machine is Turned On ............................................. 3-14
Default Settings........................................................................ 3-15
3.6
Useful Functions ........................................................................ 3-16
Panel Resetting........................................................................ 3-16
Auto Panel Reset ..................................................................... 3-16
Energy Save Mode .................................................................. 3-16
Auto Print Start......................................................................... 3-17
Auto Tray Switching (Only available for NEFAX691) ............... 3-17
3.7
Entering Text............................................................................... 3-18
Changing Input Mode............................................................... 3-18
Inputting Example .................................................................... 3-19
3.8
Copy Paper.................................................................................. 3-21
Paper Specifications ................................................................ 3-21
Precautions for Loading Paper ................................................ 3-21
Unsuitable Paper ..................................................................... 3-22
Loading Paper.......................................................................... 3-23
3.9
Loading Originals ....................................................................... 3-29
Loading Originals .................................................................... 3-29
Specific Types of Originals ...................................................... 3-29
Precautions for Loading Paper ................................................ 3-29
4
5
6
Checking the Machine Status ....................................................3-31
TX Result Report ......................................................................3-35
RX Result Report......................................................................3-35
Activity Report ..........................................................................3-35
Memory Data List .....................................................................3-35
Memory Image Print .................................................................3-36
One-Touch List .........................................................................3-36
Speed Dial List .........................................................................3-36
Key Setting List.........................................................................3-36
Machine Status.........................................................................3-36
Configuration Page...................................................................3-36
RELAY BOX LIST (Only for NEFAX691)..................................3-36
3.11
Print Area .....................................................................................3-37
Making Copies
4.1
Making a Basic Copy ....................................................................4-2
4.2
Selecting the Paper.......................................................................4-4
Manual Paper Selection .............................................................4-4
Selecting Manually Fed Paper....................................................4-4
4.3
Specifying the Zoom Ratio...........................................................4-9
Zoom Ratio Settings ...................................................................4-9
4.4
Adjusting the Image Density......................................................4-11
Image Density Setting ..............................................................4-11
4.5
Making 2in1 Copies (Only available for NEFAX691) ................4-13
4.6
Finishing Copies .........................................................................4-14
Faxing
5.1
Dialing ............................................................................................5-2
5.2
Transmission Settings................................................................5-12
Adjusting the Fax Resolution....................................................5-12
5.3
Basic Faxing ................................................................................5-13
If the Memory Becomes Full While Scanning Fax
Documents ...............................................................................5-14
5.4
Checking Transmission Results................................................5-15
Fax Transmission/Reception Methods
6.1
Transmission Methods .................................................................6-2
Memory Transmission ................................................................6-2
Direct Transmission....................................................................6-3
Manual Transmission .................................................................6-4
iii
Chapter
3.10
Chapter
Broadcast Transmission ............................................................ 6-7
Timer Transmission ................................................................. 6-10
Mailbox Transmission .............................................................. 6-12
Relay Initiation Transmission ................................................... 6-14
Polling Transmission................................................................ 6-16
Canceling (Deleting) a Document Queued in the Memory for
Transmission............................................................................ 6-19
7
iv
6.2
Reception Methods .................................................................... 6-21
Manual Reception .................................................................... 6-21
Memory Reception ................................................................... 6-21
Mailbox Reception ................................................................... 6-22
Polling Reception ..................................................................... 6-23
6.3
Using F codes ............................................................................. 6-25
Using Mailboxes....................................................................... 6-26
Specifying F codes................................................................... 6-27
Programming F codes.............................................................. 6-27
Using the Utility Mode
7.1
Utility Mode ................................................................................... 7-2
7.2
Specifying the Machine Settings ................................................ 7-3
7.3
Setting Up the Paper Sources ................................................... 7-12
7.4
Specifying Administrative Settings
(“ADMIN. MANAGEMENT” menu) ............................................. 7-15
7.5
Specifying Copy Settings .......................................................... 7-20
7.6
Setting Up the Fax Registration ................................................ 7-27
Setting Up One-Touch Dialing (“ONE-TOUCH DIAL”
function) ................................................................................... 7-29
Specifying the Setting for “SPEED DIAL” ................................ 7-33
Specifying the Setting for “GROUP DIAL” ............................... 7-37
Specifying the Setting for “PROGRAM DIAL”
(Only for NEFAX691) ............................................................... 7-40
Specifying the Setting for “BATCH TX” .................................... 7-48
Specifying the Setting for “MAILBOX”...................................... 7-52
Specifying the Setting for “ RELAY BOX”
(Only for NEFAX691) ............................................................... 7-55
7.7
Setting Up the Transmission..................................................... 7-57
7.8
Setting Up the Reception........................................................... 7-61
7.9
Settings Up the Communication ............................................... 7-71
Specifying the Setting for “TONE/PULSE” ............................... 7-71
Specifying the Setting for “PSTN/PBX” .................................... 7-73
7.10
Setting Up the Report Output.................................................... 7-74
8
9
Setting Up the Report Output ....................................................7-74
7.11
Specifying Initial User Data........................................................7-77
When a Message Appears
8.1
When the Message “PAPER EMPTY” Appears ..........................8-2
Loading Paper into Tray2 (Optional: ONLY FOR NEFAX691) ...8-4
8.2
When the Message “TONER EMPTY” Appears..........................8-5
8.3
When the Message “PAPER MISFEED” Appears ....................8-10
8.4
When the Message “PAPER JAM” Appears.............................8-13
8.5
When the Message “ORIGINAL DOC. JAM” Appears..............8-16
8.6
When the Message “PAPER SIZE ERROR” Appears ..............8-18
8.7
When the Message “MACHINE TROUBLE” Appears...............8-21
8.8
What Does Each Message Mean? .............................................8-22
8.9
When Incorrect Copies Are Produced ......................................8-26
8.10
The machine is not functioning as designed ...........................8-28
8.11
When Faxing Is Not Performed Correctly .................................8-29
Faxes Cannot Be Sent .............................................................8-29
Faxes Cannot Be Received......................................................8-30
Calls Cannot Be Sent ...............................................................8-31
Internet Fax & Network Scan (Only for NEFAX691)
9.1
Overview ........................................................................................9-2
Logging in to Administrator Mode.............................................9-13
9.2
Getting Ready..............................................................................9-14
Connecting the LAN Cable .......................................................9-14
Network Settings ......................................................................9-21
Specifying the E-mail Settings
(“E-MAIL SETTINGS 1” Menu).................................................9-25
Specifying Other E-mail Settings
(“E-MAIL SETTINGS 2” Menu).................................................9-28
“Network” tab ............................................................................9-33
“Fax” tab ...................................................................................9-37
“Scan” tab .................................................................................9-38
Specifying Settings for One-Touch Dialing...............................9-46
Specifying the Settings for Speed Dialing ................................9-48
Specifying the Settings for Group Dialing.................................9-50
Specifying the Setting for Speed Dialing (FTP Server) ............9-52
Downloading and Uploading the Destination List .....................9-55
9.3
Using Scan to E-mail Operations ..............................................9-56
v
Chapter
7.10
Chapter
9.4
Using Scan to Server (FTP) Operations ................................... 9-67
9.5
Using Internet Faxing Operations............................................. 9-71
9.6
Checking the Transmission/Reception Results ...................... 9-83
10 Miscellaneous
vi
10.1
Specifications ............................................................................. 10-2
Scan to E-mail / Scan to Server ............................................... 10-3
Internet Fax.............................................................................. 10-3
Paper Feed Cassette ( Option: only for NEFAX691 ) .............. 10-4
10.2
Function Menu Commands ....................................................... 10-5
Function Menu Commands ...................................................... 10-5
10.3
Care of the Machine ................................................................... 10-6
Cleaning ................................................................................... 10-6
10.4
Glossary ...................................................................................... 10-7
Terms and Definitions .............................................................. 10-7
10.5
Paper Size and Zoom Ratio Tables........................................... 10-8
Paper Sizes.............................................................................. 10-8
Zoom Ratios............................................................................. 10-9
1
Introduction
1
Introduction
Chapter 1
Introduction
Chapter 1
1
1.1
1.1 We Want You to Be a Satisfied Customer
We Want You to Be a Satisfied Customer
Thank you for choosing the NEFAX691 / NEFAX671.
This User Manual describes the functions, operating procedures, precautions, and
basic troubleshooting for the NEFAX691 / NEFAX671.
Before using this machine, be sure to read the User Manual thoroughly in order to
ensure that you use the machine efficiently. After you have gone through the
manual, store it in the holder and keep it handy at all times.
Note that some of the illustrations of the machine used in the User Manual may be
different from what you actually see on your machine.
For U.S.A. Users
FCC Part 15-Radio Frequency Devices
NOTE: This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio
communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his
own expense.
WARNING: The design and production of this unit conform to FCC regulations, and
any changes or modifications must be registered with the FCC and are subject to
FCC control. Any changes made by the purchaser or user without first contacting
the manufacturer will be subject to penalty under FCC regulations.
This device must be used with shielded interface cables. The use of non-shielded
cable is likely to result in interference with radio communications and is prohibited
under FCC rules.
1-2
Chapter 1
1
For Canada Users
Interference-Causing Equipment Standard (ICES-003 Issue 3)
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.
For users in countries subject to Class B regulations
This device must be used with shielded interface cables. The use of non-shielded
cable is likely to result in interference with radio communications and is prohibited
under CISPR 22 rules and local rules.
For users in countries not subject to Class B regulations
WARNING
This is a Class A product. In a domestic environment, this product may cause radio
interference in which case the user may be required to take adequate measures.
This device must be used with shielded interface cables. The use of non-shielded
cable is likely to result in interference with radio communications and is prohibited
under CISPR 22 rules and local rules.
1-3
Introduction
1.1 We Want You to Be a Satisfied Customer
1.2 SAFETY INFORMATION
Introduction
Chapter 1
1
1.2
SAFETY INFORMATION
This section contains detailed instructions on the operation and maintenance of this
machine. To achieve optimum use of this device, all operators should carefully read
and follow the instructions in this manual. Please keep this manual in a handy place
near the machine.
Please read the next section before using this device. It contains important information related to user
safety and preventing equipment problems.
Make sure you observe all of the precautions listed in this manual.
* Ver06
Please note that some parts of the contents of this section may not correspond with the purchased
product.
Warning and Precaution Symbols
WARNING:
Ignoring this warning could cause serious injury or even death.
CAUTION:
Ignoring this caution could cause injury or damage to property.
Meaning of Symbols
A triangle indicates a danger against which you should take precaution.
This symbol warns against possible causes of burns.
A diagonal line indicates a prohibited course of action.
This symbol warns against dismantling the device.
A black circle indicates an imperative course of action.
This symbol indicates you must unplug the device.
1-4
WARNING
• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the
product employs a laser, the laser beam source could cause blindness.
• Do not attempt to remove the covers and panels which have been fixed to the product.
Some products have a high-voltage part or a laser beam source inside that could
cause an electrical shock or blindness.
• Use only the power cord supplied in the package. If a power cord is not supplied, only
use the power cord and plug that is specified in POWER CORD INSTRUCTION.
Failure to use this cord could result in a fire or electrical shock.
• Use the power cord supplied in the package only for this machine and NEVER use it
for any other product. Failure to observe this precaution could result in a fire or
electrical shock.
• Use only the specified power source voltage. Failure to do so could result in a fire or
electrical shock.
• Do not use a multiple outlet adapter to connect any other appliances or machines.
Use of a power outlet for more than the marked current value could result in a fire or
electrical shock.
Do not unplug or plug in the power cord with a wet hand, as an electrical shock could
result.
Plug the power cord all the way into the power outlet. Failure to do this could result in a
fire or electrical shock.
• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage
the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.)
could result in a fire or breakdown.
Should any of these conditions be found, immediately turn OFF the power switch,
unplug the power cord from the power outlet, and then call your authorized service
representative.
• Do not use an extension cord, in principle. Use of an extension cord could cause a
fire or electrical shock. Contact your authorized service representative if an extension
cord is required.
Do not place a flower vase or other container that contains water, or metal clips or other
small metallic objects on this product. Spilled water or metallic objects dropped inside
the product could result in a fire, electrical shock, or breakdown.
Should a piece of metal, water, or any other similar foreign matter get inside the product,
immediately turn OFF the power switch, unplug the power cord from the power outlet,
and then call your authorized service representative.
• Do not keep using this product, if this product becomes inordinately hot or emits
smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the
power cord from the power outlet, and then call your authorized service
representative. If you keep on using it as is, a fire or electrical shock could result.
• Do not keep using this product, if this product has been dropped or its cover
damaged. Immediately turn OFF the power switch, unplug the power cord from the
power outlet, and then call your authorized service representative. If you keep on
using it as is, a fire or electrical shock could result.
Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter
and cause burns or other damage.
1-5
Chapter 1
1
Introduction
1.2 SAFETY INFORMATION
1.2 SAFETY INFORMATION
Chapter 1
1
Connect the power cord to an electrical outlet that is equipped with a grounding terminal.
Introduction
CAUTION
• Do not use flammable sprays, liquids, or gases near this product, as a fire could
result.
• Do not leave a toner unit or drum unit in a place within easy reach of children.
Licking or ingesting any of these things could injure your health.
• Do not let any object plug the ventilation holes of this product. Heat could accumulate
inside the product, resulting in a fire or malfunction.
• Do not install this product at a site that is exposed to direct sunlight, or near an air
conditioner or heating apparatus. The resultant temperature changes inside the
product could cause a malfunction, fire, or electrical shock.
• Do not place the product in a dusty place, or a site exposed to soot or steam, near a
kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.
• Do not place this product on an unstable or tilted bench, or in a location subject to a
lot of vibration and shock. It could drop or fall, causing personal injury or mechanical
breakdown.
• After installing this product, mount it on a secure base. If the unit moves or falls, it
may cause personal injury.
• Do not store toner units and PC drum units near a floppy disk or watch that are
susceptible to magnetism. They could cause these products to malfunction.
The inside of this product has areas subject to high temperature, which may cause
burns. When checking the inside of the unit for malfunctions such as a paper misfeed,
do not touch the locations (around the fusing unit, etc.) which are indicated by a
“CAUTION HOT” caution label.
Do not place any objects around the power plug as the power plug may be difficult to pull
out when an emergency occurs.
The socket-outlet shall be installed near the machine and shall be easily accessible as
the power plug may be difficult to pull out when an emergency occurs.
• Always use this product in a well ventilated location. Operating the product in a poorly
ventilated room for an extended period of time could injure your health. Ventilate the
room at regular intervals.
• Whenever moving this product, be sure to disconnect the power cord and other
cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical
shock, or breakdown.
• When moving this product, always hold it by the locations specified in the User
manual or other documents. If the unit falls it may cause severe personal injury. The
product may also be damaged or malfunction.
• Remove the power plug from the outlet more than once a year and clean the area
between the plug terminals. Dust that accumulates between the plug terminals may
cause a fire.
• When unplugging the power cord, be sure to hold onto the plug. Pulling on the power
cord could damage the cord, resulting in a fire or electrical shock.
1-6
Precautions for Routine Use
• Do not store toner units, PC drum units, and other supplies and consumables in a
place subject to direct sunlight and high temperature and humidity, as poor image
quality and malfunctions could result.
• Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct
sunlight. If the PC drum is exposed to intense light, poor image quality could result.
• Do not unpack a toner unit or PC drum unit until the very time of use. Do not leave an
unpacked unit standing. Install it immediately or poor image quality could result.
• Do not keep toner units and PC drum units in an upright position or upside down, as
poor image quality could result.
• Do not throw or drop a toner unit or PC drum unit as poor image quality could result.
• Do not use this product in an area where ammonia or other gases or chemicals are
present. Failure to do so may shorten the service life of the product, cause damage
to it or decrease its performance.
• Do not use this product in an environment with a temperature outside the range
specified in the User Manual, as a breakdown or malfunction could result.
• Do not attempt to feed stapled paper, carbon paper or aluminum foil through this
product, as a malfunction or fire could result.
Do not touch or scratch the surface of the toner unit developing roller and the PC drum,
as poor image quality could result.
Use the supplies and consumables recommended by the dealer. Use of any supply or
consumable not recommended could result in poor image quality and machine
breakdown.
Miscellaneous
• Do not rest your weight on the control panel, as a malfunction could result.
• Normal international communications may at times not be possible depending on line
conditions.
• If tap or well water is used in a humidifier, impurities in the water are discharged into
the air and may be deposited inside the printer, resulting in poor image quality. It is
recommended that pure water that does not contain any impurities be used in the
humidifier.
• The cooling fan may be activated automatically, but this suggests no problems.
• Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up
memory batteries. Please dispose according to local, state and federal regulations.
1-7
Chapter 1
1
Introduction
1.2 SAFETY INFORMATION
1.3 Safety Information
Introduction
Chapter 1
1
1.3
Safety Information
47 CFR - Telecommunication Devices
This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA (Administrative Council for Terminal Attachments).
On the rear side of this equipment is a label that contains, among other information,
a product identifier in the format US:E8OFA03BUA1610. If requested, this number
must be provided to the telephone company.
This equipment uses THE FOLLOWING USOC JACKS: RJ11C.
The REN is used to determine the number of devices that may be connected to a
telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in
response to an incoming call.
It most but not all areas, the sum of RENs should not exceed five (5.0). To be a
certain of the number of devices that may be connected to a line, as determined by
the total RENs, contact the local telephone company. For products approved after
July 23, 2001, the REN for this product is part of the product identifier that has the
format US:E8OFA03BUA1610.
The digits represented by 0.3B are the REN without a decimal point (e.g.,03 is a
REN of 0.3).
For earlier products, the REN is separately shown on the label.
If your telephone equipment causes harm to the telephone network, the Telephone
Company may discontinue your service temporarily. If possible, they will notify you
in advance. But if advance notice isn’t practical, you will be notified as soon as
possible. You will be advised of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations, or procedures that could affect the proper operation of your equipment.
If they do, you will be given advance notice so as to give you an opportunity to
maintain uninterrupted service.
If you experience trouble with this equipment, please contact:
NEC Unified Solutions, Inc.
6535 N. State Highway 161
Irving, Texas 75039
U.S.A.
The telephone company may ask you to disconnect this equipment from the
network until the problem has been corrected or you are sure that the equipment is
not malfunctioning.
1-8
1.3 Safety Information
This equipment may not be used on coin service provided by the telephone
company. Connection to party lines is subject to state tariffs. (Contact your state
public utility commission or corporation commission for information.)
Chapter 1
1
To comply with state tariffs, the telephone company must be given notification prior
to connection.
In some states, prior approval of connection must be obtained from the state Public
Utility Commission, Public Service Commission or state Corporation Commission.
Warning For Setting Of Header And Footer
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person
to use a computer or other electronic device to send any message via a telephone
fax machine unless such message clearly contains in a margin at the top or bottom
each transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or such
business, other entity, or individual.
In order to program this information into your fax machine, you should complete the
following steps. (Refer to Chapter 7, page 7-61 and page 7-70)
IC CS-03-Telecommunication Devices
The following note shall be conspicuously placed in the user manual: The team “IC:”
before the certification/registration number only signifies that the Industry Canada
technical specifications were met.
NOTICE:
This equipment meets the applicable Industry Canada Terminal Equipment
Technical Specifications.
This is confirmed by the registration number. The abbreviation, IC, before the
registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications
were met. It does not imply that Industry Canada approved the equipment.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The
equipment must also be installed using an acceptable method of connection. In
some cases, the company’s inside wiring associated with a single line individual
service may be extended by means of certified connector assembly (telephone
extension cord). The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian
maintenance facility designed by the supplier. Any repairs or alterations made by
the user to this equipment, or equipment malfunctions, may give the
1-9
Introduction
Customer Information For Privately Owned Coin Phones
Introduction
Chapter 1
1
1.3 Safety Information
telecommunications company cause to request the user to disconnect the
equipment.
Users should ensure for their own protection that the electrical ground connections
of the power utility, telephone lines, and internal metallic water pipe system, if
present, are connected together. This precaution may be particularly important in
rural areas.
CAUTION:
Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) for this terminal equipment is. The REN
assigned to each terminal equipment provides an identification of the maximum
number of terminals allowed to be connected to a telephone interface. The
termination on an interface may consist of any combination of devices subject only
to the requirement that the sum of the Ringer Equivalence Numbers of all the
devices does not exceed five.
REN=0.2
If you experience trouble with this equipment, please contact:
NEC Unified Solutions, Inc.
6535 N. State Highway 161
Irving, Texas 75039
U.S.A.
Laser Safety
This is a digital machine which operates using a laser. There is no possibility of
danger from the laser provided the machine is operated according to the
instructions in this manual.
Since radiation emitted by the laser is completely confined within a protective
housing, the laser beam cannot escape from the machine during any phase of user
operation.
This machine is certified as a Class 1 laser product: This means the machine does
not produce hazardous laser radiation.
Internal Laser Radiation
Maximum Average Radiation Power: 36.903 µW at the laser aperture of the print
head unit.
Wavelength: 770-800 nm
This product employs a Class 3b laser diode that emits an invisible laser beam.
1-10
1.3 Safety Information
The laser diode and the scanning polygon mirror are incorporated in the print head
unit.
The print head unit is NOT A FIELD-SERVICEABLE ITEM.
Chapter 1
1
Introduction
Therefore, the print head unit should not be opened under any circumstances.
Print Head
Laser Aperture of the Print Head Unit
There is a laser aperture at the location shown above, which must NEVER be
viewed directly by the user.
CDRH Regulation
This machine is certified as a Class 1 Laser product under Radiation Performance
Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is
1-11
Introduction
Chapter 1
1
1.3 Safety Information
mandatory for Laser products marketed in the United States and is reported to the
Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration of the U.S. Department of Health and Human Services (DHHS). This
means that the device does not produce hazardous laser radiation.
The label shown on page 1-14 indicates compliance with the CDRH regulations and
must be attached to laser products marketed in the United States.
CAUTION
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous radiation exposure.
This is a semiconductor laser. The maximum power of the laser diode is 15 mW and
the wavelength is 770-800 nm.
For European Users
CAUTION
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous radiation exposure.
This is a semiconductor laser. The maximum power of the laser diode is 15 mW and
the wavelength is 770-800 nm.
For Denmark Users
ADVARSEL
Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion.
Undgå udsættelse for stråling. Klasse 1 laser produkt der opfylder IEC60825
sikkerheds kravene.
Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 15 mW og
bølgelængden er 770-800 nm.
For Finland, Sweden Users
LOUKAN 1 LASERLAITE
KLASS 1 LASER APPARAT
VAROITUS!
Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa
altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
Tämä on puolijohdelaser. Laserdiodin sunrin teho on 15 mW ja aallonpituus on 770800 nm.
1-12
VARNING!
Om apparaten används på annat sätt än i denna bruksanvisning specificerats,
kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för
laserklass 1.
Det här är en halvledarlaser. Den maximala effekten för laserdioden är 15 mW och
våglängden är 770-800 nm.
VARO!
Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle
lasersäteilylle. Älä katso säteeseen.
VARNING!
Osynlig laserstrålning när denna del är öppnad och spärren är urkopplad.
Betrakta ej strålen.
1-13
Chapter 1
1
Introduction
1.3 Safety Information
Introduction
Chapter 1
1
1.3 Safety Information
For Norway Users
ADVERSEL
Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning,
kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser
klass 1.
Dette en halvleder laser. Maksimal effekt till laserdiode er 15 mW og bølgelengde
er 770-800 nm.
Laser Safety Label
A laser safety label is attached to the outside of the machine as shown below.
1-14
1
Chapter 1
1.3 Safety Information
Ozone Release
Locate the Machine in a Well-Ventilated Room
§ A negligible amount of ozone is generated during normal operation of this
machine. An unpleasant odor may, however, be created in poorly ventilated
rooms during extensive machine operations. For a comfortable, healthy, and
safe operating environment, it is recommended that the room be well ventilated.
REMARQUE
= Placer l’appareil dans une pièce largement ventilée =
Une quantité d’ozone négligable est dégagée pendant le fonctionnement de
l’appareil quand celui-ci est utilisé normalement. Cependant, une odeur
désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et
lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la
certitude de travailler dans un environnement réunissant des conditions de
confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve
l’appareil.
Acoustic Noise
For European Users
Machine Noise Regulation 3 GSGV, 18.01.1991 : The sound pressure level at the
operator position according to EN 27779 is equal to or less than 70dB(A).
Notice for Ni-MH Batteries
Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up
memory batteries. Please dispose according to local, state and federal regulations.
1-15
Introduction
CAUTION
1.4 Energy Star®
1.4
Energy Star®
Introduction
Chapter 1
1
As an ENERGY STAR® Partner, we have determined that this machine meets the
ENERGY STAR® Guidelines for energy efficiency.
What is an ENERGY STAR® Product?
An ENERGY STAR® product has a special feature that allows it to automatically
switch to a “low-power mode” after a period of inactivity. An ENERGY STAR®
product uses energy more efficiently, saves you money on utility bills and helps
protect the environment.
1-16
Chapter 1
1.5
1
Explanation of Manual Conventions
The marks and text formats used in this manual are described below.
WARNING
Failure to observe instructions highlighted in this manner may result in fatal
or critical injuries.
§ Observe all warnings in order to ensure safe use of the machine.
CAUTION
Failure to observe instructions highlighted in this manner may result in
serious injuries or property damage.
§ Observe all cautions in order to ensure safe use of the machine.
Note*
(*May also appear as “Important” or “Tip”)
Text highlighted in this manner contains useful information and tips to ensure
safe use of the machine.
1 The number 1 as formatted here indicates the first step of a sequence of
actions.
2 Subsequent numbers as formatted here indicate subsequent steps of a
sequence of actions.
? Text formatted in this style provides additional assistance.
§
Text formatted in this style describes the action that will ensure the desired
results are achieved.
1-17
Introduction
1.5 Explanation of Manual Conventions
1.6 Explanation of Basic Concepts and Symbols
Chapter 1
1
1.6
Explanation of Basic Concepts and Symbols
The use of words and symbols in this manual are explained below.
Introduction
Paper Feeding
During printing, paper is supplied from the front side of the machine and fed into the
Copy Tray on top with the printed surface of the page facing down. The paper feed
direction is shown by the arrows in the diagram below.
1-18
1
Chapter 1
1.6 Explanation of Basic Concepts and Symbols
“Width” and “Length”
Introduction
Whenever paper dimensions are mentioned in
this manual, the first value always refers to the
width of the paper (shown as “A” in the
illustration) and the second to the length (shown
as “B”).
A: Width
B: Length
Paper Orientation
Lengthwise (
)
If the width (A) of the paper is shorter than the
length (B), the paper has a vertical or portrait
orientation, indicated by either “L” or
.
Crosswise (
)
If the width (A) of the paper is longer than the
length (B), the paper has a horizontal or
landscape orientation, indicated by either “C” or
.
1-19
Introduction
Chapter 1
1
1-20
1.6 Explanation of Basic Concepts and Symbols
2
Precaution
Precaution
2
Chapter 2
2.1 Installation Precautions
2
Observe the following precautions to maintain the machine in its best possible
condition.
Precaution
Chapter 2
2.1
Installation Precautions
Installation Site
To ensure utmost safety and prevent possible malfunctions, install the machine in
a location that meets the following requirements:
-
A location away from curtains, etc. that may catch fire and burn easily
-
A well-ventilated location
-
A location that is not near any kind of heating devices
A location that is not exposed to water or other liquids
A location free from direct sunlight
A location out of the direct airflow of an air conditioner or heater, and not
exposed to extremely high or low temperatures
A location that is not exposed to high humidity
A location that is not extremely dusty
A location not subjected to undue vibrations
A stable and level location
A location where ammonia or other organic gases are not generated
A location that does not put the operator in the direct airflow of exhaust from the
machine
Power Source
The power source requirements are as follows.
G
Voltage Fluctuation: AC110V -10%, AC127V +6%
G
Frequency Fluctuation: Within ±3Hz
H
2-2
Use a power source with as few voltage or frequency fluctuations as possible.
2.1 Installation Precautions
2
Space Requirements
Chapter 2
To ensure easy machine operation, supply replacement, and maintenance, adhere
to the recommended space requirements detailed below.
32-3/4"
Precaution
33-1/2" (848 mm)
20"
Note
In order to enable easy machine maintenance and replacement of
consumables, maintain an adequate amount of space around the machine.
When lifting the machine, be sure to grab the handles on the left and right sides
from the rear of the machine. If the machine is lifted from its front, it may become
unbalanced and fall.
2-3
2.2 Operation Precautions
2
2.2
Operation Precautions
Chapter 2
Operating Environment
The environmental requirements for correct operation of the machine are as
follows:
G
Temperature: 50°F to 86°F with fluctuations of no more than 18°F within an hour
G
Humidity: 15% to 85% with fluctuations of no more than 10% within an hour
Precaution
Proper Use
To ensure the optimum performance of the machine, follow the precautions listed
below:
-
Never place heavy objects on the Original Glass or subject it to shocks.
-
Never bring any magnetized object, or use flammable sprays or liquids, near the
machine.
Never open any machine doors or turn off the machine while it is making copies/
printing, as a paper misfeed could result.
Always make sure that the power plug is completely plugged into the electrical
output.
-
Always make sure that the machine’s power plug is visible and not hidden by
the machine.
Always unplug the machine from the electrical outlet if the machine is not to be
used for a long period of time.
Always provide good ventilation when making a large number of continuous
copies/printed pages.
CAUTION
A negligible amount of ozone is generated during normal operation of this
machine. An unpleasant odor may, however, be detected in poorly ventilated
rooms during extensive machine operations.
§ For a comfortable operating environment, it is recommended that the room be
well ventilated.
2-4
2.2 Operation Precautions
2
The area around the Fusing Unit is extremely hot.
§ In order to reduce the risk of burns, do not touch any area other than those
indicated in the manual. Be especially careful not to touch parts marked with
warning labels, and their surrounding areas.
Precaution
Transporting the Machine
Chapter 2
CAUTION
If you need to transport the machine over a long distance, consult your service
representative.
Care of Machine Supplies
Use the following precautions when handling the machine supplies (toner, paper,
etc.).
Store the supplies in a location that meets the following requirements:
Free from direct sunlight
Away from any heating apparatus
Not subjected to high humidity Not extremely dusty
Paper that has been removed from its wrapper but not loaded in the machine
should be stored in a sealed plastic bag in a cool, dark place.
-
Use only toner that has been manufactured specifically for this machine. Never
use other types of toner.
-
Keep all supplies out of the reach of children.
CAUTION
Be careful not to spill toner inside the machine or get toner on your clothes
or hands.
§ If your hands become soiled with toner, immediately wash them with soap and
water.
2-5
2.3 Legal Restrictions on Copying
2
2.3
Legal Restrictions on Copying
Precaution
Chapter 2
Certain types of documents must not be copied with the purpose or intent to pass
copies of such documents off as the originals.
The following is not a complete list, but is meant to be used as a guide to
responsible copying.
<Financial Instruments>
G
Personal checks
G
Travelers checks
G
Money orders
G
Certificates of deposit
G
Bonds or other certificates of indebtedness
G
Stock certificates
<Legal Documents>
G
Food stamps
G
Postage stamps (canceled or uncanceled)
G
Checks or drafts drawn by government agencies
G
Internal revenue stamps (canceled or uncanceled)
G
Passports
G
Immigration papers
G
Motor vehicle licenses and titles
G
House and property titles and deeds
<General>
G
Identification cards, badges, or insignias
G
Copyrighted works without permission of the copyright owner
In addition, it is prohibited under any circumstances to copy domestic or foreign
currencies, or works of art, without permission of the copyright owner.
When in doubt about the nature of a document, consult with legal counsel.
2-6
3
Before Making
Copies or Faxing
Before Making Copies or Faxing
3
Chapter 3
3.1 Available Features
3
3.1
Available Features
The main copy settings available with this machine are listed below. For details on
their operation, refer to the pages indicated.
Copies
1-sided copies (p. 4-2)
G
2in1 copies (p. 4-13)
Before Making Copies or Faxing
Chapter 3
G
Note
Only available for
NEFAX691
Zoom Ratio
G
Reduced/Full Size/Enlarged
(p. 4-9)
Finishing
G
3-2
Sort (p. 4-14)
3.2 Components and Their Functions
3.2
3
Components and Their Functions
Main Unit
Chapter 3
NEFAX671 / NEFAX691
Paper Feed Cassette (option: only for NEFAX691)
G
Capable of holding up to 500 sheets of paper.
32MB Memory (option: only for NEFAX691)
G
Increases the machine’s memory. By increasing the machine’s memory, more
pages can be scanned.
3-3
Before Making Copies or Faxing
G
3.3 Parts Names and Their Functions
3
3.3
Parts Names and Their Functions
Main Unit
10
2
3
Chapter 3
1
4
Before Making Copies or Faxing
8
9
7
5
6
14
13
12
11
No.
Part Name
Description
1
Document Feeder Tray
Load the originals to be scanned face up on this tray.
Up to 50 document sheets can be loaded at one time.
3-4
3.3 Parts Names and Their Functions
Part Name
Description
2
Document Feeder
Cover (Doc. Feed
Cover)
Open when clearing an original that has been misfed.
3
Document Guide Plate
Slide the guide plate to the size of the originals.
4
Document Exit Tray
Receives originals which have been scanned by the machine.
5
Front Cover
Open when replacing the Toner Cartridge or Drum Cartridge, or
clearing a paper misfeed.
6
Bypass Tray
Use for manual feeding of paper.
Holds up to 10 sheets of plain paper.
7
Tray1 door
If Legal-size paper is installed, open this door.
8
Copy Tray
Holds copies fed out face down from the machine.
The Copy Tray can be adjusted to one of three angles. Adjust the Copy
Tray to the angle appropriate for its application.
9
Tray1
Holds up to 250 sheets of paper and easily adjusts to different paper
sizes.
Special paper can be used.
10
Control Panel
Use to start a print cycle and make necessary settings.
11
Power Switch
Use to turn the machine on and off.
12
External telephone jack
(TEL PORT)
Used for connecting a line to a telephone.
13
Telephone line jack for
line 1 (LINE PORT 1)
Used for connecting to a standard telephone line.
14
USB Port
For details, refer to the User Manual for the printer controller.
Inside the Machine
1
No.
Part Name
Description
1
Imaging Cartridge
Generates the print image.
The Imaging Cartridge is constructed of both the Drum Cartridge and
the Toner Cartridge set into place.
3-5
Before Making Copies or Faxing
No.
Chapter 3
3
3.3 Parts Names and Their Functions
3
Adjusting the Angle of the Copy Tray
The Copy Tray can be adjusted to one of three angles. Adjust the tray to the angle
appropriate for the desired application.
1. Normal operation (standard position)
2. When back curled paper is fed out
Before Making Copies or Faxing
Chapter 3
3. When clearing a paper misfeed or replacing the Drum Cartridge or Toner
Cartridge
Note
Adjust the Tray Extension and Paper Stopper to fit the size of the paper.
For Legal-size paper
For A4-size paper
For Letter-size paper
3-6
3
Chapter 3
3.3 Parts Names and Their Functions
Before Making Copies or Faxing
1
Paper Feed Cassette (Option: only for NEFAX691)
No.
Part Name
Description
1
Tray2
Holds up to 500 sheets of paper.
3-7
3.4 Control Panel
3
3.4
Control Panel
Names of Control Panel Parts and Their Functions
( For NEFAX691 )
Chapter 3
Before Making Copies or Faxing
21 20 19
22
18 17
16
15
1
14
2
4
3
5
6 7 8
27
Auto RX
Memory TX
9
12
11
10
28
25
26
13
23
Resolution
Phone Book
Speaker
Redial/Pause
24
Speed Dial
Function
29
30
3-8
01/33
02/34
03/35
04/36
05/37
06/38
07/39
08/40
09/41
10/42
11/43
12/44
13/45
14/46
15/47
16/48
17/49
18/50
19/51
20/52
21/53
22/54
23/55
24/56
25/57
26/58
27/59
28/60
29/61
30/62
31/63
32/64
3.4 Control Panel
3
( For NEFAX671 )
21 20 19
18
16
15
1
Chapter 3
22
2
4
3
5
6
8
27
Auto RX
Memory TX
9
28
12
11
10
25
13
26
Resolution
Phone Book
Speaker
Redial/Pause
Before Making Copies or Faxing
14
23
24
Speed Dial
Function
29
30
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
3-9
3.4 Control Panel
Before Making Copies or Faxing
Chapter 3
3
No.
Part Name
Description
1
[Utility] key
Press to enter Utility mode.
For details, refer to “Utility Mode” on page 7-2.
2
[Printer] key
Press to enter Printer mode.
For details, refer to the User Manual for the printer controller.
3
[
• Press to adjust the image density.
• Press to specify the various settings.
4
[Auto/Photo] key
Press to change the image density mode.
5
[Status] key
Press to view the counters and transmission results. In addition, the list
of settings specified for each function and the reports can be printed.
(p. 3-31)
6
[Paper] key
Press to select the paper tray and paper source.
7
[2in1] key
Press to select the 2in1 function.
8
[▲] [▼] key
• Press to change the zoom ratio in the range between × 0.50 and
× 2.00 in × 0.01 increments.
• Press to scan through the various settings and information, in order.
• Press to specify the various settings.
9
[Zoom] key
Press to select a zoom ratio from among those fixed ratios available as
standard.
10
[Sort] key
Press to select the sort function.
11
10-Key Pad
• Use to enter the number of copies to be made and any other numeric
date.
• Used to enter text such as a name.
• In the Fax mode, use the [ ] key for tone transmission (with pulse
dialing) and use the [#] key for accessing an outside line.
12
[Stop] key
•
•
•
•
Press to stop a print cycle.
Press to stop a scanning sequence.
Stops the fax transmission or reception.
The indicator flashes in orange when the machine is paused or while
printing.
13
[Start] key
•
•
•
•
Press to start a scanning or print cycle.
Starts a fax transmission.
Press to specify the various settings.
The indicator lights up in green when the machine can accept print jobs.
14
[Panel Reset] key
Press to reset all print functions and settings to their defaults.
15
[Copy] key
Press to enter Copy mode. The indicator lights up in green to indicate
that the machine is in Copy mode.
16
[Fax] key
Press to enter Fax mode. The indicator lights up in green to indicate that
the machine is in Fax mode.
17
[Scan] key
Press to enter Scan mode. The indicator lights up in green to indicate
that the machine is in Scan mode.
* Only for NEFAX691
18
[123/ABC] key
Press to switch the 10-Key Pad between typing in numbers and typing
in letters.
19
Error lamp
The indicator lights up in orange if an error or malfunction occurs.
][
] key
* Only for NEFAX691
3-10
3.4 Control Panel
3
No.
Part Name
Description
0
21
[Yes] key
• Press to validate the setting just made.
• Press to specify the various settings.
21
[No]/[C] key
•
•
•
•
•
22
Display
Shows the number of copies to be made, the zoom ratio, and other
setting date.
23
[Function] key
Used to select a function.
• BROADCAST (broadcast transmission), TIMER TX (timer
transmission), MAILBOX TX (mailbox transmission), PRINT MAILBOX
RX (retrieve mailbox faxes), POLLING TX (polling transmission),
POLLING RX (polling reception), RELAY INITIATE (relay initiation
transmission), CANCEL RESERV. (cancel queued job), TX MODE
(transmission mode), INTERNET FAX RX (Only for NEFAX691)
24
[Speed Dial] key
Used to dial previously programmed fax numbers represented by 3-digit
numbers.
25
[Redial/Pause] key
• Redials the last number called.
• While dialing, used to generate a pause when transferring from an
internal to an external line or receiving information services.
26
[Phone Book] key
Used to display the information programmed for one-touch dialing,
group dialing and speed dialing.
27
[Speaker] key
Press to answer the call. Press again to hang up.
[Resolution] key
Used to select the image quality (transmission resolution).
29
Memory TX/Auto RX
lamp
Used to select the Memory TX or Auto RX function
30
One-touch dial keys
Used to dial previously programmed fax numbers.
3-11
Before Making Copies or Faxing
28
Chapter 3
Press to reset the number of copies to “1”.
Press to clear the various settings.
Press to return to the previous screen.
Press to specify the various settings.
Erases the entered numbers and letters.
3.4 Control Panel
3
Display Indications
In Copy mode:
1
3
[A]
Chapter 3
Before Making Copies or Faxing
2
4
No.
5
Display Indication
Description
1
Document type
Displays the document type currently specified for the image density.
2
Zoom ratio
Displays the currently specified zoom ratio.
3
Number of copies
Displays the currently specified number of copy pages and number of
copy sets.
4
Image density
Displays the currently specified image density.
5
Paper
Displays the currently selected paper tray, paper size and paper type.
In Fax mode:
3
4
5
6
2
1
1
SCAN TO E-MAIL/FILE
2
No.
Display Indication
Description
1
Messages
Displays messages such as operating instructions.
2
Mode or function name
• Displays the current menu, function or settings.
• Error messages are displayed when errors occur.
3-12
3.4 Control Panel
3
No.
Display Indication
Description
3
Time
The current time is displayed during standby.
4
Resolution
The setting resolution is displayed during standby.
5
Symbol
Indicates the currently selected mode or function settings.
6
Memory
The remaining memory is displayed during standby.
Description
Manual bypass
Paper is loaded in the Manual Bypass Tray.
Custom paper size
The paper setting for the Manual Bypass Tray is a custom paper
size.
Dialing
A fax number is being dialed.
Ringing
The machine is being called.
Sending
The document is being sent.
Receiving
A document is being received.
In standby for timer
transmission
A document is queued for timer transmission.
In standby for polling
transmission
A document is queued for polling transmission.
In standby for mailbox
reception
A document is queued for mailbox reception.
In standby for memory
reception or polling
reception
A document is queued for memory reception or polling reception.
3-13
Before Making Copies or Faxing
Symbol
Chapter 3
Symbol list:
3.5 Turning the Machine On/Off and the Initial Mode
3
3.5
Turning the Machine On/Off and the Initial Mode
Turning the Machine On/Off
To turn on the machine:
Before Making Copies or Faxing
Chapter 3
§
Press the | (on) side of the Power
Switch.
To turn off the machine:
§
Press the 2 (off) side of the Power
Switch.
Note
Do not turn off the machine while a print cycle is being performed, as a paper
misfeed will result. Before attempting to turn off the machine, always be sure
that the current print cycle has been completed.
Turning off the machine will initialize all settings except those for previously
programmed jobs and for the Utility mode.
Do not turn off the machine while it is scanning or sending or receiving data,
otherwise all scanned data or transmission data will be deleted.
The machine automatically enters the Energy Save mode 15 min after the last
operation is performed.
The time until the machine enters Energy Save mode can be specified from the
Utility mode. For details, refer to “Specifying the Setting for “ENERGY SAVE
MODE”” on page 7-6 in the chapter “Using the Utility Mode”.
When the Machine is Turned On
When the machine is turned on, the [Start] key indicator lights up in orange to
indicate that the machine is ready to begin printing.
At this time, the machine can be set for the Auto Print Start function by loading a
document into the Auto Document Feeder, and pressing the [Start] key.
Pressing the [Start] key at this time will not immediately start the print cycle. You will
have to wait for less than 25 seconds (at an ambient temperature of 73.4°F / 23°C).
3-14
3.5 Turning the Machine On/Off and the Initial Mode
3
Default Settings
Chapter 3
When the machine is turned on, the Initial mode screen appears in the Display of
the Control Panel. The Initial mode screen appears at the beginning of all
operations.
Before Making Copies or Faxing
[A]
Factory default settings
G
Number of copies: 1
G
Image density: TEXT Auto
G
Zoom ratio: 100% (full size)
G
Paper: Tray1
G
Finishing: Non-Sort
Tip
The default settings can be customized from the Utility mode. For details, refer
to “Utility Mode” on page 7-2.
3-15
3.6 Useful Functions
3
3.6
Useful Functions
Panel Resetting
Press the [Panel Reset] key to return all modes and functions (zoom ratio, number
of copies, etc.) to their defaults. (All selected settings are canceled.)
Before Making Copies or Faxing
Chapter 3
Tip
The [Panel Reset] key comes in handy for canceling all selected settings at one
time.
To avoid accidentally using settings from the previous print job, press the [Panel
Reset] key to return all functions and settings to their defaults before specifying
any settings for your current job.
Auto Panel Reset
Even if the [Panel Reset] key is not pressed, the machine automatically resets all
functions and settings to their defaults 1 min after a print cycle has been completed
or a key operation is performed.
Tip
The length of time before the machine automatically resets itself can be set
between 1 min and 5 min in addition to 30 seconds. The Auto Panel Reset
function can even be disabled.
For details, refer to “Specifying the Setting for “AUTO PANEL RESET”” on
page 7-5.
Energy Save Mode
Instead of turning off the machine, it can be set into a standby state (Energy Save
mode).
If the machine is not used for a set length of time, it will automatically enter the
Energy Save mode. The default length of time is 15 min.
To cancel the Energy Save mode, press any key on the control panel.
Tip
The length of time before the machine enters the Energy Save mode can be set
between 1 min and 240 min.
For details, refer to “Specifying the Setting for “ENERGY SAVE MODE”” on
page 7-6.
3-16
3.6 Useful Functions
3
Auto Print Start
If a document is loaded and the [Start] key is pressed during the period after the
machine has been turned on but before it is ready to make print, the machine will
automatically start the print cycle as soon as it completes the warm-up cycle.
If the optional Paper Feed Cassette is installed, a maximum of 750 pages can be
continuously printed.
Tray1 →Tray2 (Paper Feed Cassette)
Tray2 (Paper Feed Cassette) →Tray1
Tip
Auto tray switching can be disabled. For details, refer to “Setting Up the Paper
Sources” on page 7-12.
3-17
Before Making Copies or Faxing
If the tray runs out of paper while printing, the machine will automatically switch to
a different paper source and continue printing provided that the new tray contains
paper of the same type and size in the same orientation.
Chapter 3
Auto Tray Switching (Only available for NEFAX691)
3.7 Entering Text
3
3.7
Entering Text
When specifying the user name or programming one-touch dial keys with the
recipient name, letters, accented characters, numbers and symbols can be entered.
Key operation:
G
10-Key Pad: Used to enter numbers and letters, symbols.
Before Making Copies or Faxing
Chapter 3
List of characters available with each key of the 10-Key Pad:
10-Key Pad
Available characters*
1
. (period) @_ (underscore) - (hyphen) 1
2
ABC2abc
3
DEF3def
4
GHI4ghi
5
JKL5jkl
6
MNO6mno
7
PQRS7pqrs
8
TUV8tuv
9
WXYZ9wxyz
+&/
=!?( )%[ ]^‘’{ }|˜$,:;<>“¿£
0
(space) 0
#
#
* To switch the input mode of the 10-Key Pad between numbers and letters, press the [123/ABC] key.
Changing Input Mode
Each press of the [123/ABC] key switches the input mode between numbers and
letters.
[1]: Numbers can be typed in.
[A]: Letters can be typed in.
3-18
3.7 Entering Text
3
Inputting Example
To enter the name “NJ Office”
* The cursor (_) flashes alternately with the character at its current location.
Chapter 3
Press the [123/ABC] key.
Press the [6] key twice.
Before Making Copies or Faxing
Press the [5] key once.
Press the [0] key once.
Press the [6] key 3 times.
Press the [3] key 7 times.
Press the [ Ö ] key.
Press the [3] key 7 times.
Press the [4] key 7 times.
Press the [2] key 7 times.
Press the [3] key 6 times.
3-19
3.7 Entering Text
3
G
To erase all entered text, press the [Panel Reset] key.
G
To delete only part of the entered text, use the [ ] and [Ö ] keys to move the
cursor (_) to the character that you wish to delete, and then press the [No] key.
G
To change an entered character, use the [ ] and [Ö ] keys to move the cursor
(_) below the character that you wish to change, and then press the [No] key.
Next, enter the new character. (The character at the cursor's position is
replaced with the new character.)
G
If the same 10-Key Pad is needed to enter two characters in a row, press the
[Ö ] key after selecting the first character. (Refer to the above example.)
G
To enter a space, press 10-Key Pad [0].
Ö
Before Making Copies or Faxing
Ö
Chapter 3
Correcting text and input precautions
3-20
3.8 Copy Paper
3.8
3
Copy Paper
Paper Specifications
Specifications
Paper Type
• Plain paper, recycled paper (16 lb to 24 lb) / (60 g/m2 to 90 g/m2)
• Exclusive paper: card (24-1/4 lb to 43-1/4 lb) / (91 g/m2 to 163 g/m2),
OHP transparencies, envelopes
Paper Size
• A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Invoice L, FLS (13 × 8-1/4) /
210 mm X 330 mm
• Custom Size: Width: 3-1/2 to 8-1/2 (90 mm to 216 mm); length: 5-1/2 to
14 (140 mm to 356mm )
Capacity
• Plain paper, recycled paper: 250 sheets (20 lb) / (80 g/m2)
• Exclusive paper: card; 10 sheets, OHP transparencies; 5 sheets,
envelopes; 1 sheet
Tray2
Specifications
Paper Type
Plain paper, recycled paper (16 lb to 24 lb) / (60 g/m2 to 90 g/m2)
Paper Size
Letter L, A4 L*
Capacity
500 sheets (20 lb)
Bypass Tray
Specifications
Paper Type
• Plain paper, recycled paper (16 lb to 24 lb) / (60 g/m2 to 90 g/m2)
• Exclusive paper: card (24-1/4 lb to 43-1/4 lb) / (91 g/m2 to 163 g/m2),
OHP transparencies, envelopes, label sheets
Paper Size
• A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Invoice L, FLS (13 × 8-1/4) /
210 mm X 330 mm
• Custom Size: Width: 3-1/2 to 8-1/2 (90 mm to 216 mm); length: 5-1/2 to
14 (140 mm to 356mm )
Capacity
• Plain paper, recycled paper: 10 sheets (20 lb) / (80 g/m2)
• Exclusive paper: cards; 1 sheet, OHP transparencies; 1 sheet,
envelopes; 1 sheet
Precautions for Loading Paper
G
Be sure to observe the paper specifications (paper type, paper size, and
capacity) for each tray, otherwise a paper misfeed could result.
G
When paper is loaded into the Bypass Tray, a message appears, indicating that
the paper size be specified. Specify the size and type of paper that is loaded.
Paper loaded into the Bypass Tray is given priority during feeding.
G
The size of FLS is preset to 13 × 8-1/4 (330mm x 210mm).. To change the FLS
size, contact a service representative.
3-21
Before Making Copies or Faxing
Tray1
Chapter 3
The following table specifies the type and size of paper to be used with each tray
together with its capacity.
3.8 Copy Paper
3
Unsuitable Paper
Before Making Copies or Faxing
Chapter 3
The following types of paper should not be used, otherwise decreased print quality,
paper misfeeds or damage to the machine may occur.
G
Overhead projector transparencies that have already been fed through the
machine
Even if the transparency is still blank, do not reuse it.
G
Paper that has been printed on by a heat-transfer printer or an inkjet printer
G
Paper that is either extremely thick or extremely thin
G
Folded, curled, wrinkled, or torn paper
G
Paper that has been left unwrapped for a long period of time
G
Damp paper
G
Perforated paper or paper with punched holes
G
Extremely smooth or extremely rough paper, or paper with an uneven surface
G
Paper that has been treated, such as carbon-backed, heat-sensitive or
pressure-sensitive paper
G
Paper that has been decorated with foil or embossing
G
Paper of a non-standard shape (not rectangular)
G
Paper that is bound with glue, staples or paper clips
G
Paper with labels attached
G
Paper with ribbons, hooks, buttons, etc. attached
G
Curled or wrinkled paper
G
Art paper, coated paper or inkjet printer paper
3-22
3.8 Copy Paper
3
Loading Paper
If the paper is curled, flatten it
before loading it.
G
Do not load so much paper that
the top of the stack is higher than
the Ä mark or exceeds the
specified number of sheets.
G
Push the paper guides firmly up
against the edges of the paper.
G
When loading additional paper,
remove any paper remaining in
the drawer, place it on top of the
new paper, and then align the
paper in the stack well before
loading it into the drawer.
Before Making Copies or Faxing
G
Chapter 3
While loading paper, be sure to observe the following precautions.
3-23
3.8 Copy Paper
3
G
When loading envelopes, load
them with the flap facing down, as
shown in the illustration at the
right.
<Bypass Tray>
Before Making Copies or Faxing
Chapter 3
Note
Before loading envelopes, press
them down to make sure that all air
is removed, and make sure that
the folds of the flaps are firmly
pressed, otherwise the envelopes
may become wrinkled or a paper
misfeed may occur.
Only 1 envelope at a time can be
loaded in Tray1 and the Bypass
Tray.
<Tray1>
Tip
We recommend replenishing the paper only after all of the paper in the drawer
has been used.
3-24
3.8 Copy Paper
3
Loading Paper into Tray1
Before Making Copies or Faxing
Chapter 3
1 Remove the Bypass Tray.
2 Load the paper into the tray so that
the front side of the paper (the side
facing up when the package was
unwrapped) faces up.
3 Slide the paper guides against the
edges of the paper.
<When Legal-size paper is installed>
H
If Legal-size paper is installed,
open the door of Tray1.
4 Attach the Bypass Tray in its original position.
3-25
3.8 Copy Paper
3
Before Making Copies or Faxing
Chapter 3
Note
If paper with a different size or type is loaded, various settings must be specified
from the “PAPER SOURCE SETUP” menu in the Utility mode. If the settings are
not correctly specified, paper size error may occur. For details, refer to
“Specifying the Setting for “TRAY SETTING”” on page 7-14.
3-26
3.8 Copy Paper
3
Loading Paper into the Bypass Tray
1 Load the paper so that the front
Chapter 3
side of the paper (the side facing
up when the package was
unwrapped) faces up.
2 Slide the paper guides against the
Note
When paper is loaded into the Bypass Tray, the paper size and type must be
specified, otherwise paper size error may occur. For details, refer to “Specifying
the Size and Type on the Manual Bypass Tray” on page 4-5.
3-27
Before Making Copies or Faxing
edges of the paper.
3.8 Copy Paper
3
Loading Paper into Tray2 (Option: only for NEFAX691)
Before Making Copies or Faxing
Chapter 3
1 Pull out the drawer for Tray2.
2 Remove the drawer cover, and
then press down on the paperlifting plate until it locks into place.
3 Load the paper into the drawer so
that the front side of the paper (the
side facing up when the package
was unwrapped) faces up.
4 Attach the drawer cover, and then return the drawer for Tray2 to its original
position.
3-28
3.9 Loading Originals
3.9
3
Loading Originals
Loading Originals
Specific Types of Originals
Original Loading
Original Type
Original Size
Auto Document
Feeder
Sheet originals
Weight of originals: (50 g/m2 to 120 g/m2)
A4 L, B5 L, A5 L, Legal L to Invoice,
16K L, FLS
• Original width: 5-4/5 to 8-1/2”
(148mm to 216mm)
• Original length: 5-1/10 to 14”
(130mm to 356mm)
Precautions for Loading Paper
The following types of originals are not suitable for use in the Auto Document
Feeder, as a misfeed or damaged original could result. Place such types of
originals on the Original Glass.
G
Typing paper, paraffin paper, and other thin paper
G
Cards
G
Originals larger than Legal L or smaller than Invoice
G
OHP transparencies, translucent paper
G
Wrinkled, dog-eared, curled, or torn originals
G
Clipped or stapled originals
G
Coated originals such as carbon-backed paper
G
Up to 20 Letter-size document pages can be scanned and stored in the memory
at one time. However, if the optional expansion memory is installed, up to 170
scanned pages can be stored.
3-29
Before Making Copies or Faxing
Chapter 3
The Auto Document Feeder automatically feeds originals one page after another so
that the machine can scan the data on each page. After the machine finishes
scanning the data, the Auto Document Feeder ejects the page into the Exit Tray.
To ensure the best possible performance of the Auto Document Feeder, use only
originals of the specified type.
3.9 Loading Originals
3
Loading Originals into the Auto Document Feeder
1 Place the stack of originals face up
on the Document Feeder Tray.
Before Making Copies or Faxing
Chapter 3
Note
A maximum of 50 document
pages can be loaded.
Do not load so many pages that the top of the stack is higher than the ▼
mark.
Be sure to adjust the document guides so that they are against the edges of
the document, otherwise the document may not be fed in straight.
2 Slide the front adjustable
Document Guide Plate to the size
of the originals.
3 Specify the desired copy or fax settings.
H
H
“Making Copies” on page 4-1
“Basic Faxing” on page 5-13
4 Press the [Start] key to start
feeding and copying the originals
from the top page.
3-30
3.10 Checking the Machine Status
3.10
3
Checking the Machine Status
Item
Description
TOTAL PAGE
TOTAL COUNT
Displays the total number of pages printed since
this machine was installed.
TOTAL SCAN
Displays the total number of pages scanned
since this machine was installed.
However, the scanned number of pages in copy
are not included.
TX PAGES
Displays the total number of pages faxed since
this machine was installed.
RX PAGES
Displays the total number of pages received
since this machine was installed.
TX/RX RESULT
TX RESULT REPORT
Displays the transmission result report.
RX RESULT REPORT
Displays the reception result report.
PRINT REPORT
TX RESULT REPORT
Prints the transmission result report.
RX RESULT REPORT
Prints the reception result report.
ACTIVITY REPORT
Prints the transmission/reception result report.
MEMORY DATA LIST
Prints the list of documents stored in the
memory.
MEMORY IMAGE PRINT
Prints the reduced image of the first page of the
document stored in the memory.
ONE-TOUCH LIST
Prints the recipients programmed in the onetouch dial keys.
SPEED DIAL LIST
Prints the recipients programmed for the speed
dial numbers.
KEY SETTING LIST
Prints the settings specified for one-touch dial
keys.
MACHINE STATUS
Prints the current machine status.
CONFIGRATION PAGE
Prints the current machine configuration.
RELAY BOX LIST
* Only for NEFAX691
Prints the Relay Box list
3-31
Before Making Copies or Faxing
Menu
Chapter 3
The total number of pages printed and scanned since this machine was installed
can be checked.
3.10 Checking the Machine Status
3
Checking the “TOTAL PAGE” Counts
Before Making Copies or Faxing
Chapter 3
1 Press the [Status] key.
2 Press the [Yes] key.
Yes
3 Press the [▼] and [▲] keys to
check the “TOTAL COUNT”,
“TOTAL SCAN”, “TX PAGES” or
“RX PAGES” values.
3-32
3.10 Checking the Machine Status
3
Checking the “TX/RX RESULT”
Chapter 3
1 Press the [Status] key twice.
2 Press the [Yes] key.
Before Making Copies or Faxing
Yes
3 Press the [▲] and [▼] keys to
display the desired transmission
results to check them.
H
H
H
In the transmission result
screen, “TX” indicates sent
faxes, and “RX” indicates
received ones.
If the [No] key is pressed twice
while the transmission results
are displayed, the main screen
appears.
To print the transmission result report, press the [Start] key. After the
transmission result report is printed, the main screen appears.
3-33
3.10 Checking the Machine Status
3
To output a report/list
Before Making Copies or Faxing
Chapter 3
1 Press the [Status] key 3 times.
2 Press the [Yes] key.
Yes
3 Press the [▲] and [▼] keys to
select the report/list that you wish
to print, and then press the [Yes]
key.
After the specified report/list is
printed, the main screen appears again.
Tip
The reception/transmission result reports can be checked on screen. For
details on viewing the transmission result, refer to “Checking the “TX/RX
RESULT”” on page 3-33.
The following reports and lists can be printed.
3-34
3.10 Checking the Machine Status
3
TX Result Report
FUNCTION
No.
DESTINATION STATION
DATE
TIME
PAGE
DURATION
MODE
RESULT
0001
TX
001
AAA NEWYORK
012345678
APR.19
18:00
010
00:02'21"
G3
NG
NG PAGE:1.3.5.7
RX Result Report
The document number, caller name, date received, starting time of reception,
number of pages received, time required, mode, and reception result are printed.
SESSION
FUNCTION
No.
DESTINATION STATION
DATE
TIME
PAGE
DURATION
MODE
RESULT
0001
RX
001
AAA TOKYO
098765432
APR.19
18:00
001
00:02'21"
ECM
NG
0021:ERROR DURING RX
Activity Report
The operation number, document number, date of operation, starting time of
transmission/reception, type of operation (transmission or reception), recipient/
caller name, number of pages sent/received, mode, and transmission/reception
result are printed.
The machine can also be set to print this report automatically after every 60
transmissions/receptions.
No.
SESSION
DATE
TIME
TX/RX
DESTINATION
STATION
PAGE
DURATION
MODE
RESULT
01
0001
APR.19
16:32
TX---
AAA NEWYORK
012345678
006
00:01'16"
ECM
OK
02
0002
APR.19
18:00
---RX
AAA TOKYO
098765432
001
00:02'21"
ECM
NG
03
0002
APR.19
18:00
---RX
AAA TOKYO
098765432
012
00:02'48"
ECM
OK
04
0003
APR.19
19:12
TX---
HEAD OFFICE
024682468
001
00:00'56"
ECM
OK
Memory Data List
This is a list of documents stored in the memory and waiting to be sent, and
documents specified for timer transmission, batch transmission or polling reception.
The document number, type of operation being performed, time, recipient/caller
name, and number of document pages are printed.
3-35
Before Making Copies or Faxing
SESSION
Chapter 3
The document number, recipient name, date sent, starting time of transmission,
number of document pages, time required, mode, and transmission result are
printed.
3.10 Checking the Machine Status
3
Memory Image Print
A reduced image of the first page of the document stored in the memory and waiting
to be sent in addition to the document number, type of operation being performed,
recipient/caller name, date, time, and number of document pages are printed.
One-Touch List
Before Making Copies or Faxing
Chapter 3
The recipients programmed in the one-touch dial keys are printed in numerical
order of the keys.
OT-NO.
DESTINATION STATION
DESTINATION NUMBER
OT-01
AAA NEWYORK
012345678
OT-02
AAA TOKYO
098765432
OT-03
HEAD OFFICE
024682468
OT-04
NJ OFFICE
0P02345678
SUB:#1234
BATCH TIME
16:00
SPEED
SET DATE
33.6
JAN.20.2001
14.4
JAN.20.2001
33.6
FEB.12.2001
14.4
FEB.12.2001
Speed Dial List
The recipients programmed for the speed dial numbers are printed in numerical
order.
SP-NO.
DESTINATION STATION
DESTINATION NUMBER
SPEED
SP-001
AMSTERDAM OFFICE
0P09876543
33.6
SET DATE
JAN.20.2001
SP-002
KOREA OFFICE
0P01357913
14.4
JAN.20.2001
SP-003
ABCDEF
024682468
33.6
FEB.12.2001
SP-004
POST OFFICE
0224466880
SUB:#5678
14.4
FEB.12.2001
Key Setting List
The group dialing and program dialing settings specified for one-touch dial keys are
printed in numerical order of the keys.
Machine Status
The current machine settings are printed.
Configuration Page
The list of the printer settings is printed.
RELAY BOX LIST (Only for NEFAX691)
The list of the Relay Box is printed.
3-36
3.11 Print Area
3.11
3
Print Area
Any part of the image within the area indicated below is not copied.
G
A margin 1/4” (4 mm) (at full size) from the leading edge of the paper (A)
G
A margin 1/4” (4 mm) (at full size) from the trailing edge of the paper (B)
G
A margin 1/4” (4 mm) (at full size) on both sides of the paper (C)
Before Making Copies or Faxing
Chapter 3
For details on using the machine to print from a computer when the printer controller
is installed, refer to the User Manual for the printer controller.
A: 1/4” (4 mm) (at full size)
B: 1/4” (4 mm) (at full size)
C: 1/4” (4 mm) (at full size)
Paper output direction
3-37
Before Making Copies or Faxing
Chapter 3
3
3-38
3.11 Print Area
4
Making Copies
Making Copies
Chapter 4
4
4.1 Making a Basic Copy
4
4.1
Making a Basic Copy
The following procedure describes how to place an original and make a basic copy
of it.
1 Position the original.
H
“Loading Originals into the
Auto Document Feeder” on
page 3-30
2 Select the paper tray.
Making Copies
Chapter 4
H
“Selecting the Paper” on
page 4-4
Paper
3 Specify the zoom ratio.
H
“Specifying the Zoom Ratio” on
page 4-9
Zoom
4 Specify the image density.
H
4-2
“Adjusting the Image Density”
on page 4-11
Auto/Photo
4.1 Making a Basic Copy
5 Using the 10-Key Pad, enter the
number of copies to be made. Any
number from 1 to 99 can be
entered.
4
A
EFG
BCD
2
HIJ
NOP
KLM
5
QPST
4
3
6
7
XYZ[
UVW
8
9
:
+
1
$
Chapter 4
6 Press the [Start] key.
This will start the print cycle.
H
H
To stop the print cycle in midoperation, press the [Stop]
key.
To cancel the print job, press
the [No] key or the [Panel
Reset] key.
To restart the print cycle, press
the [Start] key.
Making Copies
H
4-3
4.2 Selecting the Paper
4
4.2
Selecting the Paper
Before making a copy, the tray containing the paper to be used must be selected.
Either a paper tray can be selected or paper can be loaded into the Bypass Tray.
Manual Paper Selection
The tray containing the paper you want to use can be manually selected.
Note
The optional Paper Feed Cassette is required.
Chapter 4
Selecting Manually Fed Paper
When the desired paper is loaded into the Bypass Tray and the paper size and type
are specified, paper loaded into the Bypass Tray is given priority during feeding.
Manually Selecting the Paper Size
Making Copies
1 Position the original.
2 Press the [Paper] key until the tray
loaded with the desired paper is
selected.
Note
If paper is loaded into the
Bypass Tray, first remove it.
If Tray1 is selected, the paper
size must first be specified. For
details, refer to “Selecting the
“PAPER SOURCE SETUP”
menu” on page 7-12.
3 Make the other necessary settings.
H
H
“Specifying the Zoom Ratio” on page 4-9
“Adjusting the Image Density” on page 4-11
4 Using the 10-Key Pad, enter the number of copies to be made, and then press
the [Start] key.
This will start the print cycle.
4-4
4.2 Selecting the Paper
4
Specifying the Size and Type on the Manual Bypass Tray
1 Position the original.
2 Load paper into the Bypass Tray.
H
“Loading Paper into the Bypass Tray” on page 3-27
3 The message shown at the right
appears. Press the [No] key.
Chapter 4
No
Making Copies
C
4 Pressthe [
] and [
] keys until
the desired paper type is selected.
Tip
Pressing the [
keys moves “
paper type.
] and [
]
” to select the
Auto/Photo
To return to the previous
message, press the [No] key.
5 Press the [Yes] key.
Yes
4-5
4.2 Selecting the Paper
4
6 Press the [
] and [
] keys or
press the [
] key to select the
size of paper that is loaded. If
“CUSTOM” is not selected,
continue with step 10.
H
LG
HL
If “CUSTOM” is selected,
perform steps 7 through 10.
Auto/Photo
Note
If “OHP” was selected in step
4, the only paper sizes that can
be loaded are A4 and Letter.
Chapter 4
Making Copies
Tip
Pressing the [
keys moves “
paper size.
Zoom
] and [
]
” to select the
To return to the previous
message, press the [No] key.
4-6
4.2 Selecting the Paper
4
7 Using the 10-Key Pad, enter the
width (X) of the paper.
90-216
To clear the entered value,
press the [C] key.
A
Note
The width can range from
90 mm (3-1/2) to 216 mm
(8-1/2).
When entering the paper size,
refer to the diagram on the
right side of the screen to
check which sides of the paper
are the width and the length.
EFG
BCD
2
HIJ
NOP
KLM
5
QPST
4
3
6
7
XYZ[
UVW
8
9
:
+
1
$
Chapter 4
H
Tray 1
Making Copies
Tip
Enter the value by mm using
the 10-Key Pad. Refer to the
conversion rate below.
1 inch = 25.4 mm
Bypass Tray
8 Press the [Yes] key.
4-7
4.2 Selecting the Paper
4
9 Using the 10-Key Pad, enter the
length (Y) of the paper.
140-356
Note
The length can range from
140 mm (5-1/2) to 356 mm
(14).
A
HIJ
Chapter 4
NOP
KLM
QPST
4
3
5
Tip
Enter the value by mm using
the 10-key Pad. Refer to the
conversion rate below.
1 inch = 25.4 mm
EFG
BCD
2
6
7
XYZ[
UVW
8
9
:
+
1
$
Making Copies
10 Press the [Yes] key.
11 Make the other necessary settings.
H
H
“Specifying the Zoom Ratio” on page 4-9
“Adjusting the Image Density” on page 4-11
12 Using the 10-Key Pad, enter the
number of copies to be made, and
then press the [Start] key.
Tip
To change the number of
copies to be made, remove the
paper from the Bypass Tray and then reload it. Repeat steps 11 and 12.
Note
The Bypass Tray can be loaded with a maximum of 1 envelope, 1 OHP
transparency, 1 card, or 10 sheets of plain paper.
4-8
4.3 Specifying the Zoom Ratio
4.3
4
Specifying the Zoom Ratio
By specifying a zoom ratio, the copy can be enlarged or reduced.
Zoom Ratio Settings
Description
Fixed ratios
• The following optimum zoom ratios are available for making copies
from commonly used original sizes to standard paper sizes.
• × 0.50
• × 0.64 (LT →HL)
• × 0.78 (LG →LT)
• × 1.29 (HL →LT)
• × 1.54 (HL →LG)
• × 2.00
Ratios set using the Zoom [▼]
and [▲] keys
Pressing the [▼] or [▲] key increases or decreases the zoom ratio in
× 0.01 increments.
The ratio can range from × 0.50 to × 2.00.
Full Size
This setting makes a copy the same size as the original (× 1.00).
Making Copies
Chapter 4
Zoom Ratio Settings
Note
LT: Letter
HL: Half Letter
LG: Legal
4-9
4.3 Specifying the Zoom Ratio
4
Setting the Zoom Ratio
1 Position the original.
2 Press the [Zoom] key until the
desired fixed ratio is selected.
H
Each press of the [Zoom] key
changes the setting.
x1. 29
LT
HL LT
H
Making Copies
Chapter 4
Zoom
To specify a zoom ratio other
than a fixed ratio, pressthe
[
] and [
] keys until the
desired zoom ratio is specified.
Pressing these keys change
the ratio in x 0.01 increments.
x1. 28
LT
Zoom
Tip
To quickly specify the desired
zoom ratio, select the nearest
fixed ratio, and then press the
[
] and [
] keys until the desired zoom ratio is specified.
3 Make the other necessary settings.
H
H
“Selecting the Paper” on page 4-4
“Adjusting the Image Density” on page 4-11
4 Using the 10-Key Pad, enter the number of copies to be made, and then press
the [Start] key.
4-10
4.4 Adjusting the Image Density
4.4
4
Adjusting the Image Density
The image density setting can be adjusted in two broad modes, “Text” and “Photo”.
Image Density Setting
G
Text mode:
The image density can be adjusted either automatically (Auto) or manually in
nine steps.
H
H
The image density is adjusted automatically according to the original from
which a copy is to be made.
Manual image density adjustment:
The image density can be adjusted to one of nine levels.
To reduce bleed-throughs when copying newspapers and magazines, press
the [ ] key to select a lighter setting. To reproduce faint colors in brighter
parts of the image, press the [
] key to select a darker setting.
Selecting a darker setting could result in a background image being
reproduced on the copy, while selecting a lighter setting could make the copy
image itself too light: Select the appropriate level according to your original.
Making Copies
Photo mode:
Select “Photo” when making a copy from an original having large halftone
images, such as photos.
Setting the Image Density
1 Position the original.
2 Press the [Auto/Photo] key on the
control panel to select the desired
mode.
Chapter 4
Ö
G
Auto/Photo
4-11
4.4 Adjusting the Image Density
4
H
Each press of the [Auto/Photo]
key changes the setting as
shown at the right.
If Text mode is selected,
“TEXT” is displayed.
If the Auto setting is selected,
“[A]” is displayed.
If Photo mode is selected,
“PHOTO” is displayed.
[A]
Making Copies
Chapter 4
Note
In the Photo mode, the Auto
setting cannot be selected.
3 If you want to adjust the image
density manually, press the [
and [
] keys to select the
desired setting.
]
Auto/Photo
Tip
The displays for manually
selected image densities are
shown at the right.
Light (level -4)
(level -3)
(level -2)
(level -1)
Standard (level 0)
(level 1)
(level 2)
(level 3)
Dark (level 4)
4 Make the other necessary settings.
H
H
“Selecting the Paper” on page 4-4
“Specifying the Zoom Ratio” on page 4-9
5 Using the 10-Key Pad, enter the number of copies to be made, and then press
the [Start] key.
4-12
4.5 Making 2in1 Copies (Only available for NEFAX691)
4.5
4
Making 2in1 Copies (Only available for NEFAX691)
Two sheets of single-sided documents can be copied onto one double-sided sheet.
Original
Copy
Specifying Settings for 2in1 Copies
Chapter 4
1 Position the original.
Making Copies
Note
Be sure to position the
documents as shown in the
illustration at the right.
2 Press the [2in1] key, and then
check that the indicator lights up.
2in1
3 Make the other necessary settings.
H
H
“Selecting the Paper” on page 4-4
“Adjusting the Image Density” on page 4-11
4 Using the 10-Key Pad, enter the number of copies to be made, and then press
the [Start] key.
4-13
4.6 Finishing Copies
4
4.6
Finishing Copies
When printing two or more sets, each set can be printed (sorted) in order.
Note
In order to sort the printed pages, the Auto Document Feeder is required.
Finishing methods
Non-Sort:
The copies are stacked on top of
each other as they are made.
Chapter 4
G
<Copying 1 set>
Making Copies
<Copying 3 sets>
G
Sort:
Documents containing multiple
pages can be printed and
automatically separated into the
individual sets.
4-14
<Copying 3 sets>
4.6 Finishing Copies
4
Specifying Sorting
1 Load the originals in the Auto Document Feeder.
2 Press the [Sort] key, and then
check that the indicator lights up.
Sort
3 Make the other necessary settings.
H
H
H
“Selecting the Paper” on page 4-4
“Specifying the Zoom Ratio” on page 4-9
“Adjusting the Image Density” on page 4-11
4 Using the 10-Key Pad, enter the number of print to be made, and then press the
[Start] key.
4-15
Making Copies
Chapter 4
Note
If the Sort indicator is not lit, the
Non-Sort setting is selected.
Making Copies
Chapter 4
4
4-16
4.6 Finishing Copies
Faxing
Chapter 5
5
Faxing
5
5.1 Dialing
5
This machine is a G3 fax. Faxes can only be sent or received with this machine if
the recipient’s or sender’s machine complies with the G3 standard.
5.1
Dialing
The recipient’s fax number can be dialed using any of the seven different dialing
methods described below.
Using Direct Dialing to communicate with Overseas Destinations:
If the country code and destination number are entered after the international
code, you may hear a busy tone during dialing and transmission may not be
possible. In such cases, press the [Redial/Pause] key twice after entering the
international code to insert an approx. -6-second pause, and then enter the rest
of the number. If this still fails to connect the call, perform manual transmission.
(p. 6-4).
Chapter 5
1 Press the [Fax] key to enter Fax mode.
Faxing
To fax by entering the fax number directly using the 10-Key Pad
4 Using the 10-Key Pad, enter the
2 Load the document into the Automatic Document Feeder.
3 If necessary, change the “Resolution” setting (p. 5-12).
fax number of the recipient.
H
?
5-2
F codes (SUB and SID) can
also be entered. Refer to
“Using F codes” on page 6-25.
Have you entered the number correctly?
§
The fax number can contain a maximum of 30 digits.
§
The keys that can be used to enter the fax number are: the number keys (0
through 9), , #, Space, and Pause
§
If the [Redial/Pause] key is pressed while entering the fax number, a 3second pause is added. A pause appears as “P” in the display.
§
If you wish to change the fax number, press the [No] key, and then enter the
correct number.
5.1 Dialing
§
5
If the machine is connected to a PBX line and the outside line access
number has been specified in the communication settings (p. 7-72), enter
“#” to dial the outside line access number automatically.
5 Press the [Start] key to begin scanning and sending the fax.
To fax using one-touch dialing
If one-touch dial keys have already been programmed with fax numbers, the fax
number of a recipient can be specified by pressing just the corresponding onetouch dial key.
For details on programming the one-touch dial keys, refer to “Setting Up One-Touch
Dialing (“ONE-TOUCH DIAL” function)” on page 7-30.
1 Press the [Fax] key to enter Fax mode.
2 Load the document into the Automatic Document Feeder.
4 Press the one-touch dial key programmed with the fax number that you wish to
send the fax to.
Chapter 5
3 If necessary, change the “Resolution” setting (p. 5-12).
02/34
03/35
04/36
05/37
06/38
07/39
08/40
09/41
10/42
11/43
12/44
13/45
14/46
15/47
16/48
17/49
18/50
19/51
20/52
21/53
22/54
23/55
24/56
25/57
26/58
27/59
28/60
29/61
30/62
31/63
32/64
Faxing
NEFAX691
01/33
NEFAX671
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
5-3
5.1 Dialing
5
5 Press the [Start] key.
Faxing
Chapter 5
The machine automatically starts
scanning the document and
sending the fax.
5-4
5.1 Dialing
5
To fax using speed dialing
If speed dial numbers have already been programmed, the fax number of a
recipient can be specified quickly by entering the corresponding speed dial number.
For details on programming speed dial numbers, refer to “Specifying the Setting for
“SPEED DIAL”” on page 7-34.
1 Press the [Fax] key to enter Fax mode.
2 Load the document into the Automatic Document Feeder.
3 If necessary, change the “Resolution” setting (p. 5-12).
4 Press the [Speed Dial] key, and
then use the 10-Key Pad to enter
the 3-digit speed dial number.
the wrong speed dial
? Has
number been entered?
Chapter 5
Press the [No] key, and then
enter the correct number.
Faxing
§
5 Press the [Start] key to begin scanning and sending the fax.
5-5
5.1 Dialing
5
To fax using group dialing
If one-touch dial keys have already been programmed with a group of fax numbers,
the fax numbers of all recipients in the group can be specified by pressing just the
corresponding one-touch dial key.
For details on programming one-touch dial keys with a group of fax numbers, refer
to “Specifying the Setting for “GROUP DIAL”” on page 7-38.
1 Press the [Fax] key to enter Fax mode.
2 Load the document into the Automatic Document Feeder.
3 If necessary, change the “Resolution” setting (p. 5-12).
4 Press the one-touch dial key
Chapter 5
programmed with the group of fax
numbers that you wish to send the
fax to.
5 Press the [Start] key.
Faxing
The machine automatically starts
scanning the document and
sending the fax.
5-6
5.1 Dialing
5
To fax using chain dialing
Faxes can be sent to recipients that are specified using any combination of onetouch dial keys, speed dial numbers, direct input using the 10-Key Pad, and the
[Redial] key.
As an example, the following procedure describes how to specify recipients using
one-touch keys, then using the 10-Key Pad.
1 Press the [Speaker] key.
Chapter 5
Speaker
2 Press the desired one-touch key,
Faxing
and then press the [Start] key.
3 After the message “SET DOC.
FACE UP” appears, use the 10Key Pad to enter the recipient’s fax
number.
4 After the message “SET DOC. FACE UP” appears, load the document into the
Automatic Document Feeder.
5 Press the [Start] key.
5-7
5.1 Dialing
5
To fax using program dialing (Only available for NEFAX691)
If one-touch dial keys have already been programmed with fax numbers and a
transmission/reception function (such as timer transmission or polling reception),
that function can be carried out by pressing just the corresponding one-touch dial
key.
For details on setting program dialing, refer to “Specifying the Setting for
“PROGRAM DIAL” (Only for NEFAX691)” on page 7-41.
1 Press the [Fax] key to enter Fax mode.
2 Load the document into the Automatic Document Feeder. (This step is not
necessary with polling reception.)
3 If necessary, change the “Resolution” setting (p. 5-12). (This step is not
necessary with polling reception.)
4 Press the one-touch dial last four
Faxing
Chapter 5
keys programmed with the desired
function.
H
64
NEFAX691: [61] through [64]
5 Press the [Start] key.
The programmed function
automatically begins.
Tip
To cancel a timer transmission, select “CANCEL RESERV.” from the
“FUNCTION” menu (p. 6-19).
5-8
5.1 Dialing
5
To fax using the phone book
The phone book contains all programmed one-touch dialing and speed dialing
numbers, allowing you to search for and select the recipient that you wish to send
the fax to.
1 Press the [Fax] key to enter Fax mode.
2 Load the document into the Automatic Document Feeder.
3 If necessary, change the “Resolution” setting (p. 5-12).
5 Using the [
] and [
] keys,
select either “LIST” or “SEARCH”,
and then press the [Yes] key.
H
H
If “LIST” was selected:
The list of programmed onetouch dialing and speed dialing
numbers is displayed. Using
the [s] and [t] keys, select the
desired recipient.
If “SEARCH” was selected:
A screen appears, allowing
you to enter the text to be
searched for. Search for the desired recipient by entering part (or all) of the
name programmed. For details on performing the search, refer to “To search
the phone book” on page 5-10.
6 Press the [Start] key to begin scanning and sending the fax.
5-9
Faxing
Chapter 5
4 Press the [Phone Book] key.
5.1 Dialing
5
To search the phone book
1 Press the [Phone Book] key.
2 Using the [
] and [
] keys,
select “SEARCH”, and then press
the [Yes] key.
A screen appears, allowing you to
enter the text to be searched for.
3 Using the 10-Key Pad, enter the
first few characters of the name
programmed for the desired
recipient.
H
Faxing
Chapter 5
H
Enter the name programmed
in the one-touch dial key or the speed dial number. (For details on entering
text, refer to “Entering Text” on page 3-18.)
From 1 to 10 characters can be entered.
4 Press the [Yes] key.
The number of names beginning
with the text entered in step 3 is
displayed.
To select a recipient from the
displayed search results, skip to
step 7.
Are there no one-touch dialing
or speed dialing numbers with
names beginning with the entered text?
?
§
After “(0)” is displayed, the screen allowing you to enter the search text
appears.
5 To narrow down the search results
even further, press the [Yes] key,
and then enter more search text.
6 Press the [Yes] key.
5-10
5.1 Dialing
5
7 Using the [
] and [
] keys,
select the desired recipient.
H
If the desired recipient name
does not appear in the search
results, press the [No] key
twice to return to the screen allowing you to enter the search text, and then
try searching for different text.
8 Press the [Start] key to begin
scanning and sending the fax.
To redial the last recipient called
1 Press the [Fax] key to enter Fax mode.
Chapter 5
2 Load the document into the Automatic Document Feeder.
3 If necessary, change the “Resolution” setting (p. 5-12).
4 Press the [Redial/Pause] key.
Redial/Pause
Faxing
The fax number of the last
recipient called is displayed.
5 Press the [Start] key to begin scanning and sending the fax.
5-11
5.2 Transmission Settings
5
5.2
Transmission Settings
Adjusting the Fax Resolution
Selecting one of the following resolutions to match the type of document to be faxed
(documents containing a lot of small print, detailed illustrations or photos) will
produce a sharper result.
Document type
Resolution setting
Documents with normal print
Standard
Documents containing small print, such as newspapers
Documents containing detailed illustrations
Fine, Super Fine
Documents containing text and objects with varying
shades, such as photos
Standard + Halftone ,
Fine + Halftone
Documents containing objects with varying shades, such
as photos
Fine + Halftone,
Super Fine + Halftone
1 Position the document to be faxed.
2 Press the [Resolution] key on the
control panel to select the
resolution mode.
Resolution
Faxing
Chapter 5
To specify the resolution
3 Using the [
] and [
] keys,
select the fax resolution, and then
press the [Yes] key.
Note
Depending on the recipient’s fax machine, faxes sent with the Super Fine or
Super Fine + Halftone setting may not be sent as specified, and instead are sent
with the Fine or Halftone setting.
If the Halftone or Super Fine + Halftone setting is specified, the fax may be sent
with a decreased resolution depending on the quality of the recipient’s fax
machine or whether the document size is larger than the paper loaded in the
recipient’s fax machine.
5-12
5.3 Basic Faxing
5.3
5
Basic Faxing
1 Press the [Fax] key.
The machine enters Fax mode,
and the fax screen appears.
2 Load the document to be faxed
H
H
Chapter 5
into the Automatic Document
Feeder.
Adjust the Document Guide
Plates to fit the size of the
document.
Load the document face up.
Faxing
3 If necessary, change the “Resolution” setting (p. 5-12).
4 Using the 10-Key Pad, enter the
fax number of the recipient.
H
The fax number of a previously
programmed recipient can also
be specified. Refer to “Dialing”
on page 5-2.
5 Press the [Start] key to begin scanning and sending the fax.
H
To stop the transmission, press the [Stop] key.
Once transmission is finished, a beep is sounded.
If the fax could not be sent, the transmission result report is printed (p. 7-77).
5-13
5.3 Basic Faxing
5
Tip
About 20 Letter-size document pages can be scanned and stored in the
memory at one time. If the optional expansion memory (32MB Memory (32MB
Memory ) is installed, as many as 170 document pages can be stored.
To cancel the transmission:
If you wish to cancel a scanned document queued for transmission or a fax
waiting to be redialed, select “CANCEL RESERV.” from the “FUNCTION” menu
(p. 6-19).
Faxing
Chapter 5
About redialing:
While faxing, if the recipient’s fax machine is busy or does not answer or if, for
any other reason, such as a transmission error, the fax is not sent correctly, the
transmission result report is printed.
If the Memory Becomes Full While Scanning Fax Documents
If the memory becomes full while scanning a document for memory transmission,
only the pages that have been scanned are sent.
With a queued transmission (a fax transmission requested while another fax
transmission job is being performed) or timer transmission, if the memory becomes
full while scanning the document, a message appears, allowing you to select
whether to send just the scanned pages or cancel the transmission. If the
transmission is canceled, the data for the scanned pages is deleted. After the other
fax transmission or reception is finished, check the amount of memory available,
and then try sending the fax again.
5-14
5.4 Checking Transmission Results
5.4
5
Checking Transmission Results
The transmission result information for a maximum of 60 sent and received
documents is saved.
To check the transmission result
1 Press the [Status] key.
] key.
Chapter 5
2 Press the [
Faxing
3 Press the [Yes] key.
4 Using the [
] and [
] keys,
display the desired transmission
results to check them.
H
H
H
In the transmission result
screen, “TX” indicates sent
faxes, and “RX” indicates
received ones.
If the [No] key is pressed twice
while the transmission results
are displayed, the main screen appears.
To print the transmission result report, press the [Start] key. After the
transmission result report is printed, the main screen appears.
5-15
Faxing
Chapter 5
5
5-16
5.4 Checking Transmission Results
Fax Transmission/Reception Methods
Chapter 6
Fax Transmission/Reception
Methods
6
6
6.1 Transmission Methods
6
6.1
Transmission Methods
Memory Transmission
With memory transmission, the document is scanned, then stored in the memory
for transmission (queued transmission).
Memory transmission is selected as the default transmission mode.
For details on sending faxes through memory transmission, refer to “Basic Faxing”
on page 5-13.
To specify Memory TX
1 Press the [Fax] key.
Fax Transmission/Reception Methods
Chapter 6
The machine enters Fax mode,
and the fax screen appears.
2 Load the document to be faxed
into the Automatic Document
Feeder.
H
H
Adjust the Document Guide
Plates to fit the size of the
document.
Load the document face up.
3 If necessary, change the “Resolution” setting (p. 5-12).
4 Press the [Memory TX/Auto RX]
key, and then check that the
Memory TX lamp lights up.
Note
If the Memory TX lamp is not
lit, the direct transmission is
selected.
6-2
Auto RX
Memory TX
6.1 Transmission Methods
6
5 Using the 10-Key Pad, enter the
fax number of the recipient.
H
The fax number of a previously
programmed recipient can also
be specified. Refer to “Dialing”
on page 5-2.
6 Press the [Start] key to begin scanning and sending the fax.
H
To stop the transmission, press the [Stop] key.
Once transmission is finished, a beep is sounded.
If the fax could not be sent, the transmission result report is printed (p. 7-77).
Direct Transmission
If the Memory TX lamp is not lit, the direct transmission is selected. One page of the
document at a time can be scanned, according to the transmission status. This
ensures that even documents with many pages can be sent.
With direct transmission, multiple recipients cannot be specified.
Fax Transmission/Reception Methods
Direct transmission and timer transmission cannot be performed at the same
time.
Chapter 6
Note
If direct transmission is specified while a fax is being sent or received, the
transmission will be queued.
6-3
6.1 Transmission Methods
6
Manual Transmission
If the machine is connected to a telephone and the same line is used for phoning
and faxing, the document can simply be sent after talking with the recipient over the
phone.
This is useful, for example, if you wish to tell the recipient that you are sending a fax.
Note
If the recipient’s fax machine is set to receive faxes automatically (automatic
reception), a beep is sounded without the recipient answering the phone;
however, at that time, the telephone cannot be used for talking.
Manual transmission is possible if a telephone (either purchased or rented) is
connected to the TEL port of this machine.
Fax Transmission/Reception Methods
Chapter 6
Tip
Even when pulse dialing is being used, entering “ ” produces signals for tone
dialing.
6-4
6.1 Transmission Methods
6
To send a fax manually
1 Load the document into the Automatic Document Feeder.
2 If necessary, change the “Resolution” setting (p. 5-12).
3 Pick up the telephone receiver.
H
Check that the dial tone can be
heard.
4 Specify the fax number of the recipient.
H
H
Use the telephone to dial the fax number.
The fax number of the recipient can also specified using the keys in the
Control Panel of this machine (p. 5-2).
5 After finishing talking on the phone, the recipient should press the necessary
key to start receiving the fax.
Once the recipient’s fax machine is ready, a beep is sounded.
6 Press the [Start] key to begin
Chapter 6
scanning and sending the fax.
7 Replace the telephone receiver.
To stop the transmission, press the [Stop] key.
Tip
If the [Speaker] key is pressed instead of picking up the telephone receiver, the
speaker can be used for manual transmission in the same way as described
above.
6-5
Fax Transmission/Reception Methods
H
6.1 Transmission Methods
6
Batch Transmission
Multiple documents can be stored in the memory and faxed together at a specified
time. In order to use this function, the corresponding Utility mode function must first
be used to program a one-touch dial key with the batch transmission settings
(transmission time).
To fax using batch transmission
1 Load the document into the Automatic Document Feeder.
2 If necessary, change the “Resolution” setting (p. 5-12).
3 Press the one-touch dial key
programmed with the desired
batch transmission settings.
4 Press the [Start] key to begin scanning the document.
Tip
To cancel a batch transmission, select “CANCEL RESERV.” from the
“FUNCTION” menu (p. 6-19).
Fax Transmission/Reception Methods
Chapter 6
The document is automatically sent at the specified time.
6-6
6.1 Transmission Methods
6
Broadcast Transmission
The same document can be sent to multiple recipients at one time.
A maximum of recipients can be specified for the same transmission as follows.
H
H
NEFAX691: 274 ( One-touch dial 64, Speed dial 200, Full dial 10)
NEFAX671: 142 ( One-touch dial 32, Speed dial 100, Full dial 10)
The recipients can be specified by using the one-touch dial keys, the speed dial
numbers or group dialing, by selecting from the phone book, or by entering the fax
number using the 10-Key Pad.
Tip
With the result report printed after the transmission is finished, you can check
whether the fax was sent to all recipients.
To fax using broadcast transmission
1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting (p. 5-12).
4 Press the [1] key from the 10-Key
Pad.
or
Press the [Function] key once to
select “BROADCAST”, and then
press the [Yes] key.
Fax Transmission/Reception Methods
Chapter 6
3 Press the [Function] key.
NEFAX691
NEFAX671
6-7
6.1 Transmission Methods
6
5 Specify the fax number of the recipient.
Repeat the appropriate operations described below until all recipients have
been specified.
H
When using the one-touch dial
keys:
Press the one-touch dial key
programmed with the desired
fax number.
Press the [Yes] key, and then
specify the next recipient.
H
When using the speed dial
numbers:
Press the [Speed Dial] key,
and then use the 10-Key Pad
to enter the 3-digit speed dial
number programmed with the
desired fax number.
Press the [Yes] key, and then
specify the next recipient.
When using group dialing:
Press the one-touch dial key programmed with the desired group of fax
numbers.
Press the [Yes] key, and then specify the next recipient.
When selecting from the phone book:
Press the [Phone Book] key, and then select either “LIST” or “SEARCH” to
select the desired fax number. (Refer to “To fax using the phone book” on
page 5-9.)
Press the [Yes] key, and then specify the next recipient.
When entering the number
using the 10-Key Pad:
Enter the fax number of the
recipient.
Press the [Yes] key, and then
specify the next recipient.
Has the wrong fax number been specified?
Fax Transmission/Reception Methods
Chapter 6
H
H
H
?
§
Press the [No] key to delete the current selection. (This is valid only before
the recipient is set by pressing the [Yes] key.)
6 Press the [Start] key.
A message appears, allowing you to select whether or not to check the
recipients.
6-8
6.1 Transmission Methods
6
7 To check the recipients, press the
[Yes] key.
H
If you do not wish to check the
recipients, skip to step 9.
8 The recipients specified in step 5
are displayed in the order that they
were selected.
Check the recipient, and then
press the [Yes] key.
H
To delete the displayed
recipient, press the [No] key.
After all recipients have been
checked, “Fin.=START” appears
in the display.
[1]
Fax Transmission/Reception Methods
Chapter 6
9 Press the [Start] key to begin scanning and sending the fax.
6-9
6.1 Transmission Methods
6
Timer Transmission
A document can be scanned and stored in the memory to be sent at a specified
time. This function is convenient for sending documents with a large number of
pages at discounted calling times.
Note
The time is set for a 24-hour period.
If the machine is not programmed with the current time (p. 7-79), the fax cannot
be sent at the specified time.
A timer transmission cannot be performed at the same time as a direct
transmission.
Fax Transmission/Reception Methods
Chapter 6
Tip
Timer transmission can be combined with broadcast transmission, mailbox
transmission, polling reception, or relay initiation transmission.
6-10
6.1 Transmission Methods
6
To fax using timer transmission
1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting (p. 5-12).
3 Press the [Function] key.
4 Press the [2] key from the 10-Key
Pad.
or
Press the [Function] key twice to
select “TIMER TX”, and then press
the [Yes] key.
NEFAX691
NEFAX671
5 Using the 10-Key Pad, enter the
desired transmission time, and
then press the [Yes] key.
H
If you wish to correct the time,
press the [No] key, and then
enter the correct time.
6 Specify the fax number of the
recipient.
H
Refer to “Dialing” on page 5-2.
7 Press the [Start] key.
The machine scans the document, then enters transmission standby mode.
6-11
Fax Transmission/Reception Methods
Chapter 6
A screen appears, allowing you to
specify the transmission time.
6.1 Transmission Methods
6
Mailbox Transmission
The fax can be sent to a recipient’s mailbox.
This is perfect for sending an important document to a specific person.
Note
Mailbox transmission is compatible with F code transmission. Machines
compatible with F codes can be specified as recipients for mailbox
transmission.
To fax using mailbox transmission
1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting (p. 5-12).
Fax Transmission/Reception Methods
Chapter 6
3 Press the [Function] key.
4 Press the [3] key from the 10-Key
Pad.
or
Press the [Function] key 3 times to
select “MAILBOX TX”, and then
press the [Yes] key.
NEFAX691
NEFAX671
6-12
6.1 Transmission Methods
6
5 Specify the recipient, and then
press the [Yes] key.
H
Refer to “Dialing” on page 5-2.
A screen appears, allowing you to
specify the mailbox ID.
6 Using the 10-Key Pad, enter the
mailbox ID of the recipient.
H
H
H
Enter the mailbox ID (SUB) (20
digits or less) registered for the
recipient.
If the recipient is specified using a one-touch dial key or a speed dial number
also programmed with a SUB, the SUB is displayed as the mailbox ID. If
necessary, change the mailbox ID.
If you wish to correct the mailbox ID, press the [No] key, and then enter the
new number.
7 Press the [Yes] key.
8 Using the 10-Key Pad, enter the
H
H
Enter the password (20 digits
or less) if a password has been
set for the recipient’s mailbox.
If you wish to correct the password, press the [No] key, and then enter the
new number.
Chapter 6
password.
Fax Transmission/Reception Methods
9 Press the [Start] key to begin scanning and sending the fax.
6-13
6.1 Transmission Methods
6
Relay Initiation Transmission
Documents can be sent from this machine (transmitting station) to another fax
machine (acting as a relay station), which then sends the documents to multiple
recipients (receiving stations). By relaying the documents through a fax machine
closer to the remote recipients, the transmission time and cost for the transmitting
station are reduced.
In order to fax using relay initiation transmission, a relay box must first be
programmed at the relay station.
Note
Relay initiation transmission is compatible with F code transmission.
Only machines that are compatible with relay broadcast transmission should be
specified as relay stations. This machine can be specified as a relay station.
Relay initiation transmission and mailbox transmission cannot be performed at
the same time.
In order to fax using relay initiation transmission, a relay box ID must first be
programmed at the relay station (p. 7-56).
1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting (p. 5-12).
3 Press the [Function] key.
Fax Transmission/Reception Methods
Chapter 6
To fax using relay initiation transmission
6-14
6.1 Transmission Methods
6
4 Press the [7] key from the 10-Key
Pad.
or
Press the [Function] key 7 times to
select “RELAY INITIATE”, and
then press the [Yes] key.
NEFAX691
NEFAX671
5 Specify the relay station, and then
press the [Yes] key.
H
Refer to “Dialing” on page 5-2.
relay box ID.
H
H
Enter the relay box ID (20
digits or less) programmed at
the relay station.
If you wish to correct the ID, press the [No] key, and then enter the new
number.
7 Press the [Yes] key.
A screen appears, allowing you to specify the password.
8 Using the 10-Key Pad, enter the
password.
H
H
Enter the password (20 digits
or less) if a password has been
set at the relay station.
If you wish to correct the password, press the [No] key, and then enter the
new number.
9 Press the [Start] key to begin scanning and sending the fax.
6-15
Fax Transmission/Reception Methods
6 Using the 10-Key Pad, enter the
Chapter 6
A screen appears, allowing you to
specify the relay box ID.
6.1 Transmission Methods
6
Polling Transmission
Documents scanned and saved in the memory can be retrieved by the recipient.
Note
Polling transmission is compatible with F code transmission.
A maximum of 30 polling transmissions can be programmed.
If the memory is full, polling transmission cannot be set.
With polling transmission, the recipient incurs the cost of the call.
To set up polling transmission
1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting (p. 5-12).
Fax Transmission/Reception Methods
Chapter 6
3 Press the [Function] key.
4 Press the [5] key from the 10-Key
Pad.
or
Press the [Function] key 5 times to
select “POLLING TX”, and then
press the [Yes] key.
NEFAX691
NEFAX671
6-16
6.1 Transmission Methods
6
5 Using the [
] and [
] keys,
select either “SINGLE” or
“MULTI”, and then press the [Yes]
key.
H
H
To allow only one polling
transmission request, then delete the document from the memory, select
“SINGLE”.
To allow multiple polling transmission requests, select “MULTI”. The
document is stored in the memory until it has been deleted.
6 Using the 10-Key Pad, enter the 4digit polling ID, and then press the
[Yes] key.
H
H
H
If you do not wish to set a
polling ID, skip to step 8.
The polling ID can be set to any number between 0000 and 9999.
If there is only one polling transmission document, it is not necessary to
specify a polling ID and password.
7 Using the 10-Key Pad, enter the 4digit password.
H
If you do not wish to set a
password, continue with step
8.
The password can be set to any number between 0000 and 9999.
Chapter 6
H
8 Press the [Start] key.
Fax Transmission/Reception Methods
The machine scans the document, then enters standby mode.
6-17
6.1 Transmission Methods
6
To delete a document from the polling transmission setup
1 Press the [Function] key.
2 Press the [5] key from the 10-Key
Pad.
or
Press the [Function] key 5 times to
select “POLLING TX”, and then
press the [Yes] key.
Fax Transmission/Reception Methods
Chapter 6
If polling transmission has been
set, a screen appears, allowing
you to specify the polling ID.
3 Using the [
]and [
press the [Yes] key.
NEFAX691
NEFAX671
] keys, select either “SINGLE” or “MULTI”, and then
4 Using the 10-Key Pad, enter the
polling ID, and then press the
[Yes] key.
5 Press the [No] key to delete from
the memory the document set for
polling transmission.
H
To keep the polling
transmission setting, press the
[Yes] key.
6 Press the [No] key twice to return to the main screen.
6-18
6.1 Transmission Methods
6
Canceling (Deleting) a Document Queued in the Memory for Transmission
Of the documents stored in the memory and waiting to be sent, a specific document
can be selected and deleted.
To cancel a queued document
1 Press the [Function] key.
2 Press the [8] key from the 10-Key
The details (specified
transmission time/type of
transmission) of the jobs queued
in the memory are displayed.
Have no jobs been queued in
the memory?
NEFAX691
NEFAX671
Chapter 6
Pad.
or
Press the [Function] key 8 times to
select “CANCEL RESERV.”, and
then press the [Yes] key.
?
The message “NONE”
appears.
Fax Transmission/Reception Methods
§
3 Using the [
] and [
] keys,
select the job to be deleted.
H
The following types of job are
displayed.
MEMORY: Memory
transmission
B-CAST: Broadcast
transmission
TIMER: Timer transmission
6-19
6.1 Transmission Methods
6
H
M.B. TX: Mailbox transmission
POLL-TX: Polling transmission
POLL-RX: Polling reception
RELAY: Relay initiation transmission
FORWARD: Fax forwarding
To check the recipient of the currently displayed transmission job, press the
[
] key. After checking, press the [Yes] key to return to the previous
screen.
4 Press the [Yes] key to delete the
displayed job.
“FUNCTION” menu appears in the
display.
5 To delete another queued job, repeat steps 2 and 4.
Fax Transmission/Reception Methods
Chapter 6
H
6-20
If you are finished deleting jobs, press the [No] key to return to the main
screen.
6.2 Reception Methods
6.2
6
Reception Methods
Manual Reception
This machine normally receives faxes automatically. However, if a telephone is
connected and the same line is used for phoning and faxing, the document can
simply be received after talking with the caller over the phone.
Note
Manual reception is possible if a telephone is connected to the TEL port of this
machine.
To receive faxes manually, use the corresponding Utility mode function to select
the manual reception mode (p. 7-64).
To receive a fax manually
1 After the telephone rings, pick up the receiver to talk with the caller.
2 After talking and the caller’s fax machine sounds long beeps, press the [Start]
key.
§
If the caller’s fax machine is set to send automatically, the long beeps may
not be sounded.
3 If the telephone receiver is replaced, the fax reception is finished and the
machine sounds a beep.
Memory Reception
This machine automatically prints faxes that it has received. However, when
receiving confidential faxes, the received document can be stored in the memory
and printed at a specified time or when memory reception is turned off.
Memory reception is set using the corresponding Utility mode function. For details
on changing the setting, refer to “Specifying the Setting for “MEMORY RX MODE””
on page 7-64.
6-21
Fax Transmission/Reception Methods
?
Chapter 6
The machine starts receiving the fax.
Were the long beeps not sounded by the caller’s fax machine?
6.2 Reception Methods
6
Mailbox Reception
If mailbox numbers and F codes (mailbox IDs and passwords) have already been
programmed on this machine, this function can be used to receive only those faxes
with an identical mailbox ID and password specified by the caller.
Since the received fax can only be retrieved after entering the corresponding
mailbox ID, confidential faxes can safely be sent and received.
For details on programming the mailboxes, refer to “Specifying the Setting for
“MAILBOX”” on page 7-53.
To retrieve a document from a mailbox
1 Press the [Function] key.
Chapter 6
2 Press the [4] key from the 10-Key
Pad.
or
Press the [Function] key 4 times to
select “PRINT MAILBOX RX”, and
then press the [Yes] key.
Fax Transmission/Reception Methods
A screen appears, allowing you to
enter the mailbox ID.
3 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press
the [Yes] key.
6-22
NEFAX691
NEFAX671
6.2 Reception Methods
6
Polling Reception
Using polling reception, documents set up in other fax machines can be received.
Note
Polling reception is compatible with F code transmission.
To receive a fax using polling reception
1 Press the [Function] key.
2 Press the [6] key from the 10-Key
Pad.
or
Press the [Function] key 6 times to
select “POLLING RX”, and then
press the [Yes] key.
NEFAX691
Fax Transmission/Reception Methods
Chapter 6
NEFAX671
3 Specify the fax number to be
called.
H
Refer to step 5 of “To fax using
broadcast transmission” on
page 6-7.
4 To enter the polling ID and
password, press the [
H
] key.
If there is no need to enter a
polling ID and password, skip
to step 7.
6-23
6.2 Reception Methods
6
5 Using the 10-Key Pad, enter the
polling ID (20 digits or less), and
then press the [Yes] key.
6 Using the 10-Key Pad, enter the
password (20 digits or less), and
then press the [Yes] key.
7 To specify multiple fax numbers,
repeat steps 3 through 6.
H
If you do not wish to specify
other fax numbers, continue
with step 8.
8 Press the [Start] key.
A message appears, allowing you to select whether or not to check the fax
numbers to be called.
Fax Transmission/Reception Methods
Chapter 6
9 To check the numbers to be
called, press the [Yes] key.
H
If you do not wish to check the
numbers to be called, skip to
step 11.
10 The fax numbers specified in step
3 are displayed in the order that
they were selected.
Check the fax numbers, and then
press the [Yes] key.
H
H
To delete the displayed fax
number, press the [No] key.
After all fax numbers have
been checked, “Fin.=START”
appears in the display.
11 Press the [Start] key.
6-24
6.3 Using F codes
6.3
6
Using F codes
This machine is compatible F code transmissions.
F codes are mailbox functions, such as “SUB” (sub-addresses), “SEP” (selective
polling), “SID” and “PWD” (passwords), regulated by the G3 standards of the ITUT (International Telecommunication Union). Mailbox transmission and reception is
possible only with similar machines compatible with F code transmission. Using the
10-Key Pad, the following F codes can be set, depending on the use.
F codes
G
SUB:
Specify when transmitting while using F codes.
G
SID:
Specify when limiting the recipient/caller with a password.
G
SEP:
Specify when calling another fax machine to receive a document set up in it
(polling reception).
Fax Transmission/Reception Methods
Note
The F code function is only available with fax machines that have this function
as well. Ask your partner, if their machine can process F code transmissions.
If one-touch dial keys or speed dial numbers are programmed with F codes
(SUB and SID), the appropriate F code can quickly be transmitted to the
recipient/caller.
Chapter 6
6-25
6.3 Using F codes
6
Using Mailboxes
Specifying mailboxes:
Mailboxes can be used if they are set up using the corresponding Utility mode
function. Refer to “Mailbox Reception” on page 6-22.
Mailbox
Mailbox ID
Fax
transmission
(F code)
Fax Transmission/Reception Methods
Chapter 6
Print
F code mailbox transmission/reception:
A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in order
to retrieve documents received in the different mailboxes, confidential faxes can
safely be sent and received. Refer to “Specifying the Setting for “MAILBOX”” on
page 7-53.
If one-touch dial keys or speed dial numbers are programmed with F codes, the
appropriate F code can quickly be transmitted. Refer to “Mailbox Transmission” on
page 6-12.
6-26
6.3 Using F codes
6
Specifying F codes
When sending faxes
F codes can be specified when the 10-Key Pad is being used to enter the fax
number of a recipient while sending a fax.
1 Using the 10-Key Pad, enter the
fax number of the recipient.
2 Press the [
] key, and then use
the 10-Key Pad to enter the SUB.
H
H
H
A number up to 20 digits long
can be entered for the SUB.
To enter an SID, continue with
step 3.
If an SID will not be entered, continue with step 4.
3 Press the [
] key, and then use
the 10-Key Pad to enter the SID.
A number up to 20 digits long
can be entered for the SID.
Chapter 6
H
4 Press the [Start] key to begin scanning and sending the fax.
F codes can be specified when programming one-touch dial keys or speed dial
numbers.
For details on programming F codes, refer to “Setting Up the Fax Registration” on
page 7-28 in “7 Utility Mode”.
6-27
Fax Transmission/Reception Methods
Programming F codes
Fax Transmission/Reception Methods
Chapter 6
6
6-28
6.3 Using F codes
7
Using the Utility
Mode
7
Using the Utility Mode
Chapter 7
7.1 Utility Mode
Using the Utility Mode
Chapter 7
7
7.1
Utility Mode
There are fifteen menus in the Utility mode.
No.
Name
Description
1
MACHINE SETTING
Used to specify settings for the machine’s operating environment.
2
PAPER SOURCE
SETUP
Used to specify the size and type of paper loaded in Tray1. In addition,
auto tray switching can be enabled for each tray.
3
ADMIN.MANAGEMENT
Used to specify setting for the administrator.
4
COPY SETTING
Used to specify the default settings for each copy function.
5
FAX REGISTRATION
Used to specify the default setting for each fax function.
6
TX OPERATION
Used to specify the default setting for TX operation.
7
RX OPERATION
Used to specify the default setting for RX operation.
8
COMM. SETTING
Used to specify the default setting for communicating environment.
9
REPORTING
Used to specify the default setting for each report function.
10
INITIAL USER DATA
* Only for NEFAX691
Used to specify setting for the initializing user data.
11
NETWORK SETTING
* Only for NEFAX691
12
E-MAIL SETTING 1
Used to specify e-mail and scan setting.
*Only available for NEFAX691
13
E-MAIL SETTING 2
14
SCAN SETTING
7-2
Specifying the Machine Settings
From the “MACHINE SETTING” menu, various settings for the machine’s operating
environment can be specified. Refer to the following table for details on each
function.
No.
Name
Description
1
AUTO PANEL RESET
Whether the Auto Panel Reset function is disable or the time (0.5 min,
1 min, 2 min, 3 min, 4 min, or 5 min) until the machine is reset after
finishing copying/printing or after performing the last operation can be
selected. If the Auto Panel Reset function is enabled, all functions are
automatically reset to their default settings.
• The factory default setting is 1 min.
2
ENERGY SAVE MODE
If the machine performs no operations for a set length of time, it will
automatically enter the Energy Save mode. The length of time until the
machine enters Energy Save mode can be set between 1 min and
240 min (in 1 min increments).
• The factory default setting is 15 min.
3
DENSITY
The scanning density when using the Auto Document Feeder can be
adjusted.
Mode 1: For printing lighter copies of dark documents to avoid
darkening of copies.
Mode 2: For printing copies with same density as documents.
• The factory default setting is “Mode 1”.
4
PRINT DENSITY
The copy/print density can be adjusted to one of six levels between
–3 and +3. With the normal print density at 0, choose a smaller number
for a lighter print or choose a higher number for a darker print.
• The factory default setting is “0” (Normal).
5
LCD CONTRAST
The brightness of the display can be set to one of four levels between
–1 and +2.
• The factory default setting is “0” (Normal).
6
BUZZER VOLUME
This function can be used to set the volume of alarms and the beep
sounded when a key is pressed.
• The manufacturer’s default setting is “LOW”.
7
INITIAL MODE
This function can be used to set the mode (Copy mode or Fax mode)
that the machine starts up in or returns to after the Control Panel is
reset.
• The manufacturer’s default setting is “COPY”.
7-3
Chapter 7
7.2
7
Using the Utility Mode
7.2 Specifying the Machine Settings
7.2 Specifying the Machine Settings
Chapter 7
7
Selecting the “MACHINE SETTING” menu
1 Press the [Utility] key.
Using the Utility Mode
“MACHINE SETTING” appears.
1
7
Utility
2 From the 10-Key Pad, press the key ([1] to [7]) for the MACHINE SETTING
function that you wish to set.
H
The MACHINE SETTING functions are as follows:
1 AUTO PANEL RESET
2 ENERGY SAVE MODE
3 DENSITY
4 PRINT DENSITY
5 LCD CONTRAST
6 BUZZER VOLUME
7 INITIAL MODE
Tip
To quit changing the machine settings, press the [No] key. “STOP
SETTING?” appears. Press the [Yes] key to quit changing the settings.
7-4
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “AUTO PANEL RESET”
1 Select the “AUTO PANEL RESET”.
Refer to “Specifying the Machine Settings” on page 7-3.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select either “ON” or “OFF”, and
then press the [Yes] key.
If “OFF” was selected, “MACHINE
SETTING” appears again.
Note
If “OFF” was selected, the Auto
Panel Reset function is
disabled.
Auto/Photo
Yes
3 Press the [
] and [
] keys to
select the desired time period
(min).
Auto/Photo
4 Press the [Yes] key.
7-5
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “ENERGY SAVE MODE”
1 Select the “ENERGY SAVE MODE”.
Using the Utility Mode
H
Refer to “Specifying the Machine Settings” on page 7-3.
2 Use the 10-Key Pad to specify the
desired length of time until the
machine enters Energy Save
mode.
Tip
The timer can be set between
1 min and 240 min.
If an incorrect value is entered,
press the [No] key, and then enter the correct value.
3 Press the [Yes] key.
7-6
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “DENSITY ”
1 Select the “DENSITY”.
Refer to “Specifying the Machine Settings” on page 7-3.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select either “Mode 1” or “Mode 2”.
Auto/Photo
3 Press the [Yes] key.
7-7
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “PRINT DENSITY”
1 Select the “PRINT DENSITY”.
Using the Utility Mode
H
Refer to “Specifying the Machine Settings” on page 7-3.
2 Press the [
] and [
] keys to
select one of the seven print
density levels between “LIGHT”
and “DARK”.
4
Auto/Photo
3 Press the [Yes] key.
7-8
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “LCD CONTRAST”
1 Select the “LCD CONTRAST”.
Refer to “Specifying the Machine Settings” on page 7-3.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select one of the four display
contrast levels between “LIGHT”
and “DARK”.
5
Auto/Photo
3 Press the [Yes] key.
7-9
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “BUZZER VOLUME”
1 Select the “BUZZER VOLUME”.
Using the Utility Mode
H
Refer to “Specifying the Machine Settings” on page 7-3.
2 Press the [
] and [
] keys to
set the buzzer volume to “HIGH”,
“LOW” or “OFF”.
6
Auto/Photo
3 Press the [Yes] key.
7-10
7.2 Specifying the Machine Settings
Chapter 7
7
Specifying the Setting for “INITIAL MODE”
1 Select the “INITIAL MODE”.
Refer to “Specifying the Machine Settings” on page 7-3.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select either “COPY” or “FAX”.
7
Auto/Photo
3 Press the [Yes] key.
7-11
7.3 Setting Up the Paper Sources
Using the Utility Mode
Chapter 7
7
7.3
Setting Up the Paper Sources
From the “PAPER SOURCE SETUP” menu, the various settings for each paper
tray can be specified.
No.
Name
Description
1
TRAY1 PAPER
The type and size of paper loaded in Tray1 can be specified.
• The manufacturer’s default settings are “PLAIN” and “Letter L”.
2
TRAY SETTING
Whether or not auto tray switching is enabled for each paper tray can
be specified.
• The factory default setting is “CONTINUOUS”.
Selecting the “PAPER SOURCE SETUP” menu
1 Press the [Utility] key twice.
“PAPER SOURCE SETUP”
appears.
Utility
2 From the 10-Key Pad, press the key ([1] or [2]) for the PAPER SOURCE SETUP
function that you wish to set.
H
The PAPER SOURCE SETUP functions are as follows:
1 TRAY1 PAPER
2 TRAY SETTING
Tip
To quit setting up the paper sources, press the [No] key. “STOP SETTING?”
appears. Press the [Yes] key to quit changing the settings.
7-12
7.3 Setting Up the Paper Sources
Chapter 7
7
Specifying the Setting for “TRAY1 PAPER”
1 Select the “TRAY1 PAPER”.
Refer to “Setting Up the Paper Sources” on page 7-12.
Using the Utility Mode
H
2 Press the [
] and [
] keys
until the type of paper loaded is
selected.
3 Press the [Yes] key.
Auto/Photo
7-13
7.3 Setting Up the Paper Sources
Chapter 7
7
Specifying the Setting for “TRAY SETTING”
1 Select the “TRAY SETTING”.
Using the Utility Mode
H
Refer to “Setting Up the Paper Sources” on page 7-12.
2 Press the [
] and [
] keys to
select a tray.
Note
A tray can be selected only if
the optional Paper Feed
Cassette is installed.
Zoom
3 Press the [Yes] key.
Yes
4 Press the [
] and [
] keys to
select either “FIXED” (auto tray
switching disabled) or
“CONTINUOUS” (auto tray
switching enabled).
5 Press the [Yes] key.
7-14
Auto/Photo
Specifying Administrative Settings (“ADMIN.
MANAGEMENT” menu)
From the “ADMIN. MANAGEMENT” menu, various functions for controlling the use
of the machine can be set. In order to set an “ADMIN. MANAGEMENT” function,
the administrator access number must be entered.
“ADMIN. MANAGEMENT” menu:
No.
ADMIN. MANAGEMENT
Description
1
REMOTE MONITOR
This function can be used to set whether or not the machine can be
accessed and the status of the machine can be checked from the
service center.
* For details, consult with the service representative.
Note
The registering and setup of the administrator access number should be
performed by the service representative. For details, contact the service
representative.
The administrator of this machine should be sure not to lose the administrator
access number.
7-15
Chapter 7
7.4
7
Using the Utility Mode
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
Using the Utility Mode
Chapter 7
7
To select the “ADMIN. MANAGEMENT” menu
1 Press the [Utility] key three times.
“ADMIN. MANAGEMENT”
appears.
Utility
2 Press the [Yes] key.
3 From the 10-Key Pad, press the key ([1]) for the “ADMIN. MANAGEMENT”
function that you wish to set.
H
The “ADMIN. MANAGEMENT” functions are as follows:
1 REMOTE MONITOR
4 Using the 10-Key Pad, enter the 6digit administrator access number,
and then press the [Yes] key.
Tip
If, at any time, you wish to quit setting an “ADMIN. MANAGEMENT” function,
press the [No] key. When the message “STOP SETTING?” appears, press the
[Yes] key to quit.
7-16
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
Chapter 7
7
To select the “ADMIN. MANAGEMENT” menu
1 Press the [Utility] key three times.
or 1-3
Using the Utility Mode
“ADMIN. MANAGEMENT”
appears.
Utility
2 Press the [Yes] key.
3 From the 10-Key Pad, press the key ([1]) for the “ADMIN. MANAGEMENT”
function that you wish to set.
H
The “ADMIN. MANAGEMENT” functions are as follows:
1 REMOTE MONITOR
4 Using the 10-Key Pad, enter the 6digit administrator access number,
and then press the [Yes] key.
Tip
If, at any time, you wish to quit setting an “ADMIN. MANAGEMENT” function,
press the [No] key. When the message “STOP SETTING?” appears, press the
[Yes] key to quit.
7-17
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
Chapter 7
7
Specifying the Setting for “TX RESULT REPORT”
1 Select the “ADMIN.MANAGEMENT”.
Using the Utility Mode
H
Refer to “Specifying Administrative Settings (“ADMIN. MANAGEMENT”
menu)” on page 7-15.
2 Press the [1] key from the 10-Key
Pad to select “TX FORWARD”.
1 TX FORWARD
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
Note
If “OFF” was selected, The “ADMIN.MANAGEMENT” menu appears again.
4 Using the 10-Key Pad, enter the
fax number of the recipient, then
press the [Yes] key.
The “ADMIN.MANAGEMENT”
menu appears again.
7-18
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
Specifying the Setting for “TX RESULT REPORT”
1 Select the “ADMIN.MANAGEMENT”.
H
Refer to “Specifying Administrative Settings (“ADMIN. MANAGEMENT”
menu)” on page 7-15.
2 Press the [2] key from the 10-Key
Pad to select “TX FORWARD
REP.”.
2 TX FORWARD REP.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “ADMIN.MANAGEMENT”
menu appears again.
7-19
Using the Utility Mode
Chapter 7
7
7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu)
Chapter 7
7
Specifying the Setting for “REMOTE MONITOR”
1 Select the “ADMIN.MANAGEMENT”.
Using the Utility Mode
H
Refer to “Specifying Administrative Settings (“ADMIN. MANAGEMENT”
menu)” on page 7-15.
2 Press the [3] key from the 10-Key Pad to select “REMOTE MONITOR”
3 Press the [
] and [
] keys to
select either “LIMITED” or “FULL”
or “OFF”.
3
Auto/Photo
4 Press the [Yes] key.
H
H
7-20
If “LIMITED” or “OFF” was selected, the “ADMIN.MANAGEMENT” menu
appears again.
If “FULL” was selected, a
screen appears allowing you to
enter the password. Using the
10-Key Pad, enter the 4-digit
password, and then press the
[Yes] key.
Specifying Copy Settings
When the machine is turned on or the [Panel Reset] key is pressed, the machine is
automatically reset to its initial mode. By changing the default settings, you can
change the initial mode. Refer to the following table for the default settings for each
function.
No.
Name
Description
1
PAPER PRIORITY
The tray that is given priority can be set to either “TRAY1” or “TRAY2”.
• The factory default setting is “TRAY1”.
2
DENSITY PRIORITY
The density that is selected when the machine is turned on or the [Panel
Reset] key is pressed can be set to “AUTO”, “MANUAL” or “PHOTO”.
• The factory default setting is “AUTO”.
3
DENSITY LEVEL (A)
*(A) : Auto
The default Auto density level setting can be set to “LIGHT (–1)”,
“NORMAL (0)” or “DARK (+1)”.
• The factory default setting is “NORMAL (0)”.
4
DENSITY LEVEL (M)
*(M) : Manual
The default manual density level setting can be set to one of nine levels
between –4 and +4, with the normal print density at 0.
If a smaller number (toward –) is selected, the print becomes lighter. If
a larger number (toward +) is selected, the print becomes darker.
• The factory default setting is “NORMAL (0)”.
5
OUTPUT PRIORITY
The finishing setting that is selected when the machine is turned on or
the [Panel Reset] key is pressed can be set to “NON” or “SORT”.
• The factory default setting is “NON”.
7-21
Chapter 7
7.5
7
Using the Utility Mode
7.5 Specifying Copy Settings
7.5 Specifying Copy Settings
Chapter 7
7
Selecting the “COPY SETTING” menu
1 Press the [Utility] key four times.
Using the Utility Mode
“COPY SETTING” appears.
1 5
Utility
2 From the 10-Key Pad, press the key ([1] to [5]) for the COPY SETTING function
that you wish to set.
H
The COPY SETTING functions are as follows:
1 PAPER PRIORITY
2 DENSITY PRIORITY
3 DENSITY LEVEL (A)
4 DENSITY LEVEL (M)
5 OUTPUT PRIORITY
Tip
To quit changing the copy settings, press the [No] key. “STOP SETTING?”
appears. Press the [Yes] key to quit changing the settings.
7-22
7.5 Specifying Copy Settings
Chapter 7
7
Specifying the Setting for “PAPER PRIORITY”
1 Select the “COPY SETTING”.
Refer to “Specifying Copy Settings” on page 7-21.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select either “TRAY1” or “TRAY2”
Note
In case optional 2nd Cassette is
not conntected, a screen appears
as shows.
Auto/Photo
*NOT AVAILABLE*
3 Press the [Yes] key.
7-23
7.5 Specifying Copy Settings
Chapter 7
7
Specifying the Setting for “DENSITY PRIORITY”
1 Select the “DENSITY PRIORITY”.
Using the Utility Mode
H
Refer to “Specifying Copy Settings” on page 7-21.
2 Press the [
] and [
] keys to
select either “AUTO”, “MANUAL”
or “PHOTO”.
Auto/Photo
3 Press the [Yes] key.
7-24
7.5 Specifying Copy Settings
Chapter 7
7
Specifying the Setting for “DENSITY LEVEL (A)”
1 Select the “DENSITY LEVEL (A)”.
Refer to “Specifying Copy Settings” on page 7-21.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select one of the three print
density levels between “LIGHT”
and “DARK”.
Auto/Photo
3 Press the [Yes] key.
7-25
7.5 Specifying Copy Settings
Chapter 7
7
Specifying the Setting for “DENSITY LEVEL (M)”
1 Select the “DENSITY LEVEL (M)”.
Using the Utility Mode
H
Refer to “Specifying Copy Settings” on page 7-21.
2 Press the [
] and [
] keys to
select one of the nine print density
levels between “LIGHT” and
“DARK”.
Auto/Photo
3 Press the [Yes] key.
(
7-26
7.5 Specifying Copy Settings
Chapter 7
7
Specifying the Setting for “OUTPUT PRIORITY”
1 Select the “OUTPUT PRIORITY”.
Refer to “Specifying Copy Settings” on page 7-21.
Using the Utility Mode
H
2 Press the [
] and [
] keys to
select either “NON” or “SORT”.
Auto/Photo
3 Press the [Yes] key.
7-27
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
7.6
Setting Up the Fax Registration
From the “FAX REGISTRATION” menu, various settings can be specified in order
to take advantage of this machine’s many fax functions.
No.
FAX REGISTRATION
Characteristic/Description
1
ONE-TOUCH DIAL
This function can be used to program one-touch dial keys with fax
numbers, allowing the recipient to be specified easily and accurately
without the need to manually enter the number using the 10-Key Pad.
This dialing method is convenient for programming numbers where faxes
are frequently sent to.
2
SPEED DIAL
This function can be used to program speed dial numbers with fax
numbers, allowing the recipient to be specified easily and accurately
without the need to manually enter the number using the 10-Key Pad.
3
GROUP DIAL
This function can be used to program a single one-touch dial key with a
maximum of 50 different fax numbers as one group. Programming a onetouch dial key with a group of fax numbers is convenient when
documents are frequently sent to a set group of multiple recipients.
4
PROGRAM DIAL
This function can be used to program one-touch dial keys with fax
numbers and a transmission/reception function (such as timer
transmission or polling reception), allowing that function to be carried out
by pressing just the corresponding one-touch dial key.
* Only for NEFAX691
5
BATCH TX
This function can be used to specify the batch transmission setting
(transmission time) for a one-touch dial key programmed with recipient
fax numbers, so multiple documents can be stored in the memory and
sent out together at the specified time.
6
MAILBOX
This function can be used to specify mailbox IDs in order to receive faxes
with mailbox reception only if the mailbox ID sent by the caller matches
the mailbox ID set on this machine.
7
RELAY BOX
* Only for NEFAX691
This function can be used to specify relay box IDs.
7-28
7.6 Setting Up the Fax Registration
Chapter 7
7
Selecting the “FAX REGISTRATION” menu
1 Press the [Utility] key six times.
NEFAX691
1
Using the Utility Mode
“FAX REGISTRATION” appears.
7
NEFAX671
1
5
Utility
2 From the 10-Key Pad, press the key ([1] through [7]) for the “FAX
REGISTRATION” function that you wish to set.
H
The “FAX REGISTRATION” functions are as follows:
1 ONE-TOUCH DIAL
2 SPEED DIAL
3 GROUP DIAL
4 PROGRAM DIAL(Only for NEFAX691)
5 BATCH TX
6 MAILBOX
7 RELAY BOX (Only for NEFAX691)
Tip
If, at any time, you wish to quit programming, changing or deleting a “FAX
REGISTRATION” function, press the [No] key. When the message “STOP
REGISTRATION?” appears, press the [Yes] key to quit.
7-29
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function)
If the one-touch dial keys are programmed with fax numbers, the recipient can be
specified easily and accurately without the need to manually enter the number
using the 10-Key Pad.
A maximum numbers can be programmed as follows:
NEFAX691: 64
NEFAX671: 32
To program a one-touch dial key
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [1] key from the 10-Key
Pad to select “ONE-TOUCH
DIAL”.
3 Press the one-touch dial key that
you wish to program.
H
For NEFAX691, using the
[
] and [
] keys to select
the one-touch dial key
between [1~32] and [33~64],
then press the [Yes] key.
4 Enter the name of the
programmed number.
H
Text up to 20 characters long
can be entered for the name.
5 Press the [Yes] key.
6 Using the 10-Key Pad, enter the
fax number of the recipient.
H
H
H
7-30
The fax number can contain a
maximum of 30 digits.
To enter a SUB, continue with step 7.
If a SUB will not be entered, press the [Yes] key after entering the fax
number, and then skip to step 10.
If you wish to change the fax number, press the [No] key, and then enter the
correct number.
H
7
Chapter 7
7.6 Setting Up the Fax Registration
For details on F codes (SUB and SID), refer to “Using F codes” on
page 6-25.
7 Press the [
H
H
H
Using the Utility Mode
] key, and then use
the 10-Key Pad to enter the SUB.
A number up to 20 digits long
can be entered for the SUB.
To enter an SID, continue with
step 8.
If an SID will not be entered, skip to step 9.
8 Press the [
] key, and then use
the 10-Key Pad to enter the SID.
H
A number up to 20 digits long
can be entered for the SID.
9 Press the [Yes] key.
10 Using the [
] and [
] keys,
select the desired modem speed.
11 Press the [Yes] key.
The settings are registered. To
program another one-touch dial
key, repeat steps 3 through 11.
12 Press the [No] key to finish
programming.
The “FAX REGISTRATION” menu
appears again.
7-31
7.6 Setting Up the Fax Registration
Chapter 7
7
To change/delete a programmed one-touch dial key
1 Select the “FAX REGISTRATION”.
Using the Utility Mode
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [1] key from the 10-Key
Pad to select “ONE-TOUCH
DIAL”.
3 Press the one-touch dial key that
you wish to change or delete, then
press the [Yes]key.
H
For NEFAX691, using the
[
] and [
] keys to select
the one-touch dial key
between [1~32] and [33~64],
then press the [Yes] key.
4 Press the [No] key.
H
H
If one-touch dial key
programmed with a group of
fax numbers or a transmission/
reception function is pressed,
the message shown at the
right appears. To delete the
programmed settings, press
the [No] key. The “FAX
REGISTRATION” menu
appears again.
To change the group dialing or
program dialing settings, refer to page 7-39 and page 7-41.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
H
H
7-32
If “EDIT” was selected, the
name is displayed. (Continue
with step 6.)
If “DELETE” was selected, the settings programmed for the one-touch dial
key are deleted and the “SELECT REGIST.KEY” screen appears again.
If you try to change the settings for a one-touch dial number used in group
dialing or program dialing, a confirmation message appears, asking whether
H
or not to change the corresponding settings programmed in group dialing or
program dialing.
If the [Yes] key is pressed, the corresponding settings programmed in group
dialing or program dialing are changed.
If the [No] key is pressed, the corresponding settings programmed in group
dialing or program dialing are deleted.
If one-touch dial number used in group dialing or program dialing is deleted,
it is also deleted from the corresponding group dialing or program dialing.
6 Change the name, fax number, F
codes (SUB and SID) and modem
speed as desired.
H
H
For details on changing the fax
number, refer to “Entering
Text” on page 3-18.
For details on changing the F codes (SUB and SID) or modem speed, refer
to p. 7-30.
7 When you are finished making changes, press the [Yes] key.
To change the settings of another one-touch dial key, repeat steps 3 through 7.
8 Press the [No] key to return to the
“FAX REGISTRATION” menu.
7-33
Chapter 7
7
Using the Utility Mode
7.6 Setting Up the Fax Registration
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
Specifying the Setting for “SPEED DIAL”
If speed dial numbers are programmed with fax numbers, the recipient can be
specified easily and accurately without the need to manually enter the number
using the 10-Key Pad.
A maximum fax numbers can be programmed as follows:
NEFAX691: 200
NEFAX671: 100
To program a speed dial number
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [2] key from the 10-Key
Pad to select “SPEED DIAL”.
3 Using the 10-Key Pad, enter the 3digit speed dial number (ex. 011)
that you wish to program.
4 Enter the name of the
programmed number.
H
H
For details on entering text,
refer to “Entering Text” on
page 3-18.
Text up to 20 characters long can be entered for the name.
5 Press the [Yes] key.
6 Using the 10-Key Pad, enter the
fax number of the recipient.
H
H
H
7-34
The fax number can contain a
maximum of 30 digits.
For details on the characters
that can be entered. Refer to “To fax by entering the fax number directly
using the 10-Key Pad” on page 5-2.
To enter a SUB, continue with step 7.
If SUB will not be entered, press the [Yes] key after entering the fax number,
H
and then skip to step 10.
If you wish to change the fax number, press the [No] key, and then enter the
correct number.
For details on F codes (SUB and SID), refer to “Using F codes” on
page 6-25.
Using the Utility Mode
H
7
7 Press the [
] key, and then use
the 10-Key Pad to enter the SUB.
H
H
H
A number up to 20 digits long
can be entered for the SUB.
To enter an SID, continue with
step 8.
If SID will not be entered, skip to step 9.
8 Press the [▼] key, and then use
the 10-Key Pad to enter the SID.
H
Chapter 7
7.6 Setting Up the Fax Registration
A number up to 20 digits long
can be entered for the SID.
9 Press the [Yes] key.
10 Using the [
] and [
] keys,
select the desired modem speed.
11 Press the [Yes] key.
The settings are registered.
To program another speed dial number, repeat steps 3 through 11.
12 Press the [No] key to finish
programming.
The “FAX REGISTRATION” menu
appears again.
7-35
7.6 Setting Up the Fax Registration
Chapter 7
7
To change/delete a programmed speed dial number
1 Select the “FAX REGISTRATION”.
Using the Utility Mode
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [2] key from the 10-Key
Pad to select “SPEED DIAL”.
3 Using the 10-Key Pad, enter the
speed dial number that you wish to
change or delete.
4 Press the [No] key.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
H
H
H
7-36
If “EDIT” was selected, the
name is displayed. (Continue
with step 6.)
If “DELETE” was selected, the settings programmed for the speed dial
number are deleted and the speed dial input screen appears again.
If you try to change the settings for a speed dial number used in group
dialing or program dialing, a confirmation message appears, asking whether
or not to change the corresponding settings programmed in group dialing or
program dialing.
If the [Yes] key is pressed, the corresponding settings programmed in group
dialing or program dialing are changed.
If the [No] key is pressed, the corresponding settings programmed in group
dialing or program dialing are deleted.
If a speed dial number used in group dialing or program dialing is deleted, it
is also deleted from the corresponding group dialing or program dialing.
Chapter 7
7
6 Change the fax number, F codes
(SUB and SID), and modem
speed as desired.
H
H
For details on making
changes, refer to “Entering
Text” on page 3-18.
For details on changing the F codes (SUB and SID) or modem speed, refer
to p. 7-30.
7 When you are finished making changes, press the [Yes] key.
H
To change the settings of another speed dial number, repeat steps 3
through 7.
8 Press the [No] key to return to the
“FAX REGISTRATION” menu.
7-37
Using the Utility Mode
7.6 Setting Up the Fax Registration
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
Specifying the Setting for “GROUP DIAL”
A single one-touch dial key can be programmed with a maximum of 50 different fax
numbers as one group. Programming a one-touch dial key with a group of fax
numbers is convenient when documents are frequently sent to a set group of
multiple recipients.
To program a group of fax numbers
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [3] key from the 10-Key
Pad to select “GROUP DIAL”.
3 Press the one-touch dial key that
you wish to program.
H
For NEFAX691, using the
[
] and [
] keys to select
the one-touch dial key
between [1~32] and [33~64], then press the [Yes] key.
4 Enter the name of the group, and
then press the [Yes] key.
H
H
For details on entering text,
refer to “Entering Text” on
page 3-18.
Text up to 20 characters long can be entered for the name.
5 By using the one-touch dial keys
or the speed dial numbers, specify
the recipients.
you wish to cancel the
? Do
current selection?
§
Press the [No] key, and then specify the correct recipient.
6 Press the [Yes] key, and then
specify another recipient.
H
H
7-38
Repeat steps 5 and 6 until all
recipients have been specified.
A maximum of 50 different fax
H
7
numbers can be specified as one group.
With group dialing, a one-touch dial key programmed with a group can be
specified. In that case, the number of fax numbers programmed in the
specified one-touch dial key (group dial key) is added.
Using the Utility Mode
7 When you are finished specifying
recipients, press the [Start] key.
The settings are registered.
To program another group, repeat
steps 3 through 7.
8 Press the [No] key to finish
programming.
The “FAX REGISTRATION” menu
appears again.
To change/delete a programmed group of fax numbers
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [3] key from the 10-Key
Pad to select “GROUP DIAL”.
3 Press the one-touch dial key that
you wish to change or delete.
H
For NEFAX691, using the
[
] and [
] keys to select
the one-touch dial key
between [1~32] and [33~64], then press the [Yes] key.
4 Press the [No] key.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
Chapter 7
7.6 Setting Up the Fax Registration
If “EDIT” was selected, the
7-39
7.6 Setting Up the Fax Registration
Chapter 7
7
H
group name is displayed. (Continue with step 6.)
If “DELETE” was selected, the group dialing settings are deleted and the
“SELECT REGIST.KEY” screen appears again.
Using the Utility Mode
6 If you wish to change the name of
the group, enter the new name,
and then press the [Yes] key.
H
For details on making
changes, refer to “Entering
Text” on page 3-18.
The one-touch dial names are displayed in the order that they were specified.
7 To delete the displayed recipient,
press the [No] key.
To keep the displayed recipient,
press the [Yes] key.
The next one-touch dial name is
displayed.
8 When you are finished making
changes, press the [Start] key.
To change the settings of another
group of fax numbers, repeat
steps 3 through 8.
9 Press the [No] key to return to the
“FAX REGISTRATION” menu.
7-40
7
Specifying the Setting for “PROGRAM DIAL” (Only for NEFAX691)
Using the Utility Mode
If one-touch dial keys have been programmed with fax numbers and a
transmission/reception function, that function can be carried out by pressing just the
corresponding one-touch dial key.
* This function is only available for NEFAX691
Transmission/reception functions that can be programmed:
G
Broadcast transmission
G
Timer transmission
G
Mailbox transmission
G
Polling reception
G
Relay initiation transmission
To set program dialing
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [4] key from the 10-Key
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
desired function.
4 From the 10-Key Pad, press the
key ([1] through [3], [6] or [7]) for
the desired function.
H
Chapter 7
7.6 Setting Up the Fax Registration
Functions that can be
selected:
1 BROADCAST
2 TIMER TX
3 MAILBOX TX
6 POLLING RX
7 RELAY INITIATE
5 Follow the instructions for the selected function.
7-41
7.6 Setting Up the Fax Registration
Chapter 7
7
H
H
H
H
Using the Utility Mode
H
“To fax using broadcast transmission” on page 6-7
“To fax using timer transmission” on page 6-11
“To fax using mailbox transmission” on page 6-12
“To fax using relay initiation transmission” on page 6-14
“To receive a fax using polling reception” on page 6-23
The settings are registered.
6 To specify other program dialing settings, repeat steps 3 through 5.
7 Press the [No] key to finish
programming.
The “FAX REGISTRATION” menu
appears again.
To change/delete a programmed broadcast transmission
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [4] key from the 10-Key
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
broadcast transmission that you
wish to change or delete.
4 Press the [No] key.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
7-42
If “EDIT” was selected, the
specified recipients are
displayed in order. (Continue with step 6.)
H
7
If “DELETE” was selected, the program dialing settings are deleted and the
“SELECT REGIST.KEY” appears again.
6 To delete the displayed recipient,
Using the Utility Mode
press the [No] key.
To keep the displayed recipient,
press the [Yes] key.
The next recipient is displayed.
7 When you are finished making
changes, press the [Start] key.
H
Other program dialing settings
can be programmed or
changed.
8 Press the [No] key to return to the
“FAX REGISTRATION” menu.
To change/delete a programmed timer transmission
1 Select the “FAX REGISTRATION”.
H
Chapter 7
7.6 Setting Up the Fax Registration
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [4] key from the 10-Key
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
timer transmission that you wish to
change or delete.
4 Press the [No] key.
7-43
7.6 Setting Up the Fax Registration
Chapter 7
7
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
Using the Utility Mode
H
H
If “EDIT” was selected, the
programmed transmission
time is displayed. (Continue with step 6.)
If “DELETE” was selected, the program dialing settings are deleted and the
“SELECT REGIST.KEY” screen appears again.
6 To change the transmission time,
press the [No] key, and then use
the 10-Key Pad to enter the
correct time.
If you do not wish to change the
transmission time, press the [Yes]
key.
The recipient is displayed.
7 To change the recipient, press the
[No] key, and then by using the
one-touch dial keys or the speed
dial numbers, or by entering the
fax number using the 10-Key Pad,
specify a different recipient.
H
Change the F codes (SUB and SID) as desired.
8 Press the [Yes] key.
H
Other program dialing settings can be changed.
9 Press the [No] key to return to the
“FAX REGISTRATION” menu.
To change/delete a programmed mailbox transmission
1 Select the “FAX REGISTRATION” menu.
H
7-44
Refer to “Setting Up the Fax Registration” on page 7-28.
7
Chapter 7
7.6 Setting Up the Fax Registration
2 Press the [4] key from the 10-Key
Using the Utility Mode
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
mailbox transmission that you
wish to change or delete.
4 Press the [No] key.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
H
If “EDIT” was selected, the
specified recipient is
displayed. (Continue with step 6.)
If “DELETE” was selected, the program dialing settings are deleted and the
“SELECT REGIST.KEY” screen appears again.
6 To change the recipient, press the
[No] key, and then by using the
one-touch dial keys or the speed
dial numbers, or by entering the
fax number using the 10-Key Pad,
specify a different recipient.
7 Press the [Yes] key.
The mailbox ID is displayed.
8 To change the mailbox ID, press
the [No] key, and then use the 10Key Pad to enter the new ID.
9 Press the [Yes] key.
The password is displayed.
7-45
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
10 To change the password, press
the [No] key, and then use the 10Key Pad to enter the new
password.
11 Press the [Yes] key.
Other program dialing settings can be changed.
12 Press the [No] key to return to the
“FAX REGISTRATION” menu.
To change/delete a programmed polling reception
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [4] key from the 10-Key
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
polling reception that you wish to
change or delete.
4 Press the [No] key.
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
H
H
7-46
If “EDIT” was selected, the
specified recipients are
displayed in order. (Continue with step 6.)
If “DELETE” was selected, the program dialing settings are deleted and the
“SELECT REGIST.KEY” screen appears again.
Chapter 7
7
6 To delete the displayed recipient,
press the [No] key.
To keep the displayed recipient,
press the [Yes] key.
H
To add a recipient, in the
screen containing “Fin.=START”, specify a recipient using the one-touch
dial keys or the speed dial numbers, or by entering a fax number using the
10-Key Pad.
The next recipient is displayed.
7 When you are finished making
changes, press the [Start] key.
Other program dialing settings can
be changed.
8 Press the [No] key to return to the
“FAX REGISTRATION” menu.
To change/delete a programmed relay initiation transmission
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 Press the [4] key from the 10-Key
Pad to select “PROGRAM DIAL”.
3 Press the one-touch dial key ([61]
through [64]) programmed with the
relay initiation transmission that
you wish to change or delete.
4 Press the [No] key.
7-47
Using the Utility Mode
7.6 Setting Up the Fax Registration
7.6 Setting Up the Fax Registration
Chapter 7
7
5 Using the [
] and [
] keys,
select either “EDIT” or “DELETE”,
and then press the [Yes] key.
Using the Utility Mode
H
H
If “EDIT” was selected, the
specified recipient is
displayed. (Continue with step 6.)
If “DELETE” was selected, the program dialing settings are deleted and the
“SELECT REGIST.KEY” screen appears again.
6 To change the recipient, press the
[No] key, and then by using the
one-touch dial keys or the speed
dial numbers, or by entering the
fax number using the 10-Key Pad,
specify a different recipient.
7 Press the [Yes] key.
The relay box ID is displayed.
8 To change the relay box ID, press
the [No] key, and then use the 10Key Pad to enter the new ID.
9 Press the [Yes] key.
The password is displayed.
10 To change the password, press
the [No] key, and then use the 10Key Pad to enter the new
password.
11 Press the [Yes] key.
Other program dialing settings can be changed.
12 Press the [No] key to return to the
“FAX REGISTRATION” menu.
7-48
7.6 Setting Up the Fax Registration
Chapter 7
7
Specifying the Setting for “BATCH TX”
If the batch transmission setting (transmission time) is specified for a one-touch dial
key programmed with recipient fax numbers, multiple documents can be stored in
the memory and sent out together at the specified time.
Using the Utility Mode
Note
A one-touch dial key must first be programmed with the fax number of the
recipient for the batch transmission.
To set batch transmitting
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 For NEFAX691: Press the [5] key
NEFAX691
from the 10-Key Pad to select
“BATCH TX”.
H
For NEFAX671: .Press the [4]
key from the 10-Key Pad to
select “BATCH TX
NEFAX671
4
3 Press the one-touch dial key
programmed with the recipient
that you wish to send the batch
transmission fax to.
For NEFAX691, using the [ ]
and [Ö ] keys to select the onetouch dial key between [1~32]
and [33~64], then perss the
[Yes Key].
Ö
H
ONE-TOUCH DIAL_33__
A screen appears, allowing you to specify the transmission time.
Was the one-touch dial key that was pressed one programmed for group
?
7-49
7.6 Setting Up the Fax Registration
dialing, program dialing, or not registered fax number, or not programmed at
all?
§
An error message appears.
Using the Utility Mode
Chapter 7
7
4 Using the 10-Key Pad, enter the
desired transmission time, and
then press the [Yes] key.
5 Press the [No] key to return to the
“FAX REGISTRATION” menu.
To change the batch transmission setting
1 Select the “FAX REGISTRATION”.
H
7-50
Refer to “Setting Up the Fax Registration” on page 7-28.
7.6 Setting Up the Fax Registration
Chapter 7
7
2 For NEFAX691: Press the [5] key
NEFAX691
from the 10-Key Pad to select
“BATCH TX”.
For NEFAX671: .Press the [4]
key from the 10-Key Pad to
select “BATCH TX
Using the Utility Mode
H
NEFAX671
4
3 Press the one-touch dial key
programmed with the batch
transmission setting that you wish
to change.
For NEFAX691, using the [ ]
and [Ö ] keys to select the onetouch dial key between [1~32]
and [33~64], then perss the
[Yes Key].
Ö
H
ONE-TOUCH DIAL_33__
4 Press the [No] key, and then use
the 10-Key Pad to enter the new
transmission time.
5 When you are finished making
changes, press the [Yes] key.
6 Press the [No] key to return to the
“FAX REGISTRATION” menu.
7-51
7.6 Setting Up the Fax Registration
To delete the batch transmission setting
1 Select the “FAX REGISTRATION”.
Using the Utility Mode
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 For NEFAX691: Press the [5] key
NEFAX691
from the 10-Key Pad to select
“BATCH TX”.
H
For NEFAX671: .Press the [4]
key from the 10-Key Pad to
select “BATCH TX
NEFAX671
4
3 Press the one-touch dial key
programmed with the batch
transmission setting that you wish
to delete.
H
For NEFAX691, using the [ ]
and [Ö ] keys to select the onetouch dial key between [1~32]
and [33~64], then perss the
[Yes Key].
Ö
Chapter 7
7
4 Press the [No] key.
A confirmation message appears,
asking whether or not to delete the
batch transmission setting.
5 Press the [Yes] key.
The “SELECT REGIST.KEY”
screen appears again.
7-52
ONE-TOUCH DIAL_33__
7.6 Setting Up the Fax Registration
Specifying the Setting for “MAILBOX”
Mailbox IDs must first be specified in order to receive faxes with mailbox reception
only if the mailbox ID sent by the caller matches the mailbox ID set on this machine.
Using the Utility Mode
Note
A mailbox ID cannot be the same as a relay box ID.
To register a mailbox
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 For NEFAX691: Press the [6] key
from the 10-Key Pad to select
“MAILBOX”.
H
NEFAX691
For NEFAX671: Press the [5]
key from the 10-Key Pad to
select “MAILBOX”.
NEFAX671
5
3 Using the 10-Key Pad, enter the
mailbox number.
H
The mailbox number can be
set to any number between 1
and 5.
4 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press
the [Yes] key.
H
H
Chapter 7
7
The mailbox ID can be set to
any number between 0000 and 9999.
If you wish to change the mailbox ID, press the [No] key, and then enter the
new number.
7-53
7.6 Setting Up the Fax Registration
Chapter 7
7
5 Using the 10-Key Pad, enter the 4digit password, and then press the
[Yes] key.
Using the Utility Mode
H
H
H
The password can be set to
any number between 0000 and 9999.
If you wish to change the password, press the [No] key, and then enter the
new password.
If no password is to be specified, press the [Yes] key without entering
anything.
The “FAX REGISTRATION” menu appears again.
To delete a mailbox
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 For NEFAX691: Press the [6] key
from the 10-Key Pad to select
“MAILBOX”.
H
NEFAX691
For NEFAX671: Press the [5]
key from the 10-Key Pad to
select “MAILBOX”.
NEFAX671
5
3 Using the 10-Key Pad, enter the
number of the mailbox that you
wish to delete.
4 Press the [No] key.
A screen appears, allowing you to
enter the mailbox ID.
7-54
7
Chapter 7
7.6 Setting Up the Fax Registration
5 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press
the [Yes] key.
If you wish to change the ID,
press the [No] key, and then
enter the new number.
Using the Utility Mode
H
The specified mailbox is deleted.
6 Press the [Panel Reset] key.
The main screen appears again.
7-55
7.6 Setting Up the Fax Registration
Using the Utility Mode
Chapter 7
7
Specifying the Setting for “ RELAY BOX”( Only for NEFAX691)
Relaybox IDs must first be specified in order to receive faxes with mailbox reception
only if the mailbox ID sent by the caller matches the mailbox ID set on this machine.
Note
A Relay box ID cannot be the same as a relay box ID.
To register a relay box
1 Select the “FAX REGISTRATION”.
H
Refer to “Setting Up the Fax Registration” on page 7-28.
2 For NEFAX691: Press the [7] key
from the 10-Key Pad to select
“RELAY BOX”.
7 RELAY BOX
3 Using the 10-Key Pad, enter the
relay box number.
H
The relay box number can be
set to any number between 0
and 9.
RELAY BOX NO. =
SELECT 0-9
4 Using the 10-Key Pad, enter the 4-digit relay box ID, and then press the [Yes]
key.
H
H
The relay box ID can be set to any number between 0000 and 9999.
If you wish to change the relay box ID, press the [No] key, and then enter
the new number.
5 Using the 10-Key Pad, enter the 4-digit password, and then press the [Yes] key.
H
H
H
The password can be set to any number between 0000 and 9999.
If you wish to change the password, press the [No] key, and then enter the
new password.
If no password is to be specified, press the [Yes] key without entering
anything.
The “FAX REGISTRATION” menu appears again.
7-56
7.6 Setting Up the Fax Registration
Chapter 7
7
To delete a relay box
1 Select the “FAX REGISTRATION”.
Refer to “Setting Up the Fax Registration” on page 7-28.
Using the Utility Mode
H
2 For NEFAX691: Press the [7] key
from the 10-Key Pad to select
“RELAY BOX”.
7 RELAY BOX
3 Using the 10-Key Pad, enter the
number of the relay box that you
wish to delete.
RELAY BOX NO. =
SELECT 0-9
4 Press the [No] key.
A screen appears, allowing you to
enter the relay box ID.
5 Using the 10-Key Pad, enter the 4-digit relay box ID, and then press the [Yes]
key.
H
If you wish to change the ID, press the [No] key, and then enter the new
number.
The specified relay box is deleted.
6 Press the [Panel Reset] key.
The main screen appears again.
7-57
7.7 Setting Up the Transmission
Using the Utility Mode
Chapter 7
7
7.7
Setting Up the Transmission
From the “TX OPERATION” menu, various functions for sending faxes can be set.
No.
TX OPERATION
Characteristic/Description
1
SCAN CONTRAST
This function can be used to set the default scanning contrast level to one
of five settings between “LIGHT” and “DARK”.
For dark-colored paper (media), select a setting towards “LIGHT”. For
faint or colored text, select a setting toward “DARK”.
2
RESOLUTION
This function can be used to set the default scanning resolution (image
quality) to one of the following: “Standard”, “Fine”, “Super Fine”, “Halftone
+ Standard”, “Halftone + Fine” or “Halftone + Super Fine”.
• The manufacturer’s default setting is “Standard”.
3
DEFAULT TX
This function can be used to set the default transmission mode to
“MEM.TX” or “ADF TX”.
MEM.TX: memory transmission
ADF TX: direct transmission
• The manufacturer’s default setting is “MEM.TX”.
4
HEADER
This function can be used to set the default setting (“ON” or “OFF”) for
adding the header (date sent, sender’s name and fax number, etc.) when
sending faxes.
• The manufacturer’s default setting is “ON”.
Selecting the “TX OPERATION” menu
1 Press the [Utility] key six times.
“TX OPERATION” appears.
Utility
2 From the 10-Key Pad, press the key ([1] through [4]) for the “TX OPERATION”
function that you wish to set.
H
7-58
The “TX OPERATION” functions are as follows:
1 SCAN CONTRAST
2 RESOLUTION
3 DEFAULT TX
4 HEADER
Tip
If, at any time, you wish to quit setting a “TX OPERATION” function, press the
[No] key. When the message “STOP SETTING?” appears, press the [Yes] key
to quit.
Specifying the Setting for “SCAN CONTRAST”
1 Select the “TX OPERATION”.
H
Refer to “Selecting the “TX OPERATION” menu” on page 7-58.
2 Press the [1] key from the 10-Key
Pad to select “SCAN
CONTRAST”.
3 Using the [
] and [
] keys,
select one of the five settings
between “LIGHT” and “DARK”,
and then press the [Yes] key.
The “TX OPERATION” menu
appears again.
Specifying the Setting for “RESOLUTION”
1 Select the “TX OPERATION”.
H
Refer to “Selecting the “TX OPERATION” menu” on page 7-58.
2 Press the [2] key from the 10-Key
Pad to select “RESOLUTION”.
7-59
Chapter 7
7
Using the Utility Mode
7.7 Setting Up the Transmission
7.7 Setting Up the Transmission
Using the Utility Mode
Chapter 7
7
3 Using t the [
] and [
] keys,
select the desired resolution
setting, and then press the [Yes]
key.
H
The resolution settings appear
as follows.
STD: Standard
FINE: Fine
S/F: Super Fine
H/T: Halftone
If “H/T” was selected, a screen appears, allowing you to make a detailed setting.
(Continue with step 4.)
If any setting other than “H/T” was selected, the “TX OPERATION” menu
appears again.
4 Using the [
] and [
] keys,
select the desired halftone setting,
and then press the [Yes] key.
H
The halftone settings appear
as follows.
STD: Standard
FINE: Fine
S/F: Super Fine
The “TX OPERATION” menu appears again.
Specifying the Setting for “DEFAULT TX”
1 Select the “TX OPERATION”.
H
Refer to “Selecting the “TX OPERATION” menu” on page 7-58.
2 Press the [3] key from the 10-Key
Pad to select “DEFAULT TX”.
3 Using the [
] and [
] keys,
select either “MEM.TX” or “ADF
TX”, and then press the [Yes] key.
The “TX OPERATION” menu
appears again.
7-60
7
Chapter 7
7.7 Setting Up the Transmission
Specifying the Setting for “HEADER”
1 Select the “TX OPERATION”.
Refer to “Selecting the “TX OPERATION” menu” on page 7-58.
Using the Utility Mode
H
2 Press the [4] key from the 10-Key
Pad to select “HEADER”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “TX OPERATION” menu
appears again.
Warning for setting of Header and Footer
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device to send any message via a
telephone fax machine unless such message clearly contains in a margin at the
top or bottom each transmitted page or on the first page of the transmission, the
date and time it is sent and an identification of the business or other entity, or
other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual.
In order to program this information into your fax machine, you should complete
the following steps. (Refer to Chapter 7, page 7-61 and page 7-70).
7-61
7.8 Setting Up the Reception
Using the Utility Mode
Chapter 7
7
7.8
Setting Up the Reception
No.
RX OPERATION
Characteristic/Description
1
MEMORY RX MODE
This function can be used to set whether to allow (“ON”) memory
reception or not (“OFF”). In case when confidential faxes are being
received, the received document can be stored in the memory and
printed at a specified date and time or when memory reception is set to
“OFF”.
A password can be set to specify the starting time or ending time of
memory reception, or to cancel the function.This setting is valid until
memory reception is turned off.
• The manufacturer’s default setting is “OFF”.
2
NO. of RINGS
This function can be used to set the number of rings between 1 and 16
until the call is answered.
3
REDUCTION RX
This function can be used to set whether documents longer than the
paper are printed reduced (“ON”), split (“OFF”), or discarded (“CUT”).
However, when sending a document more than 24 mm (1 inch) longer
than the paper, “CUT” is not available. (In this case, the document is split.)
• The manufacturer’s default setting is “ON”.
4
RX PRINT
This function can be used to set whether the fax is only printed after all
document pages have been received (“MEMORY RX”) or printing begins
as soon as the first page of the document is received (“PRINT RX”).
• The manufacturer’s default setting is “MEMORY RX”.
5
RX MODE
This function can be used to set the reception mode to automatic
reception (“AUTO RX”) or manual reception (“MANUAL RX”).
Automatic reception: Automatically begins receiving after the set number
of rings.
Manual reception: Does not automatically receive the fax. Reception
begins after making a connection by picking up the telephone receiver or
pressing the [Speaker] key, then pressing the [Start] key.
• The manufacturer’s default setting is “AUTO RX”.
6
FORWARD
This function can be used to set whether or not the received document is
forwarded.
Forward (“ON”): The received document is forwarded to the specified fax
number or e-mail address.
Forward and print (“ON(PRINT)”): The received document is printed by
this machine at the same time that it is forwarded to the specified fax
number or e-mail address.
Do not forward (“OFF”): The document is not forwarded
• The manufacturer’s default setting is “OFF”.
* Forward the document to an e-mail address is only available for
NEFAX691
7
FOOTER
This function can be used to set whether or not the reception information
(date received, number of pages, etc.) is printed at the bottom of each
received document.
• The manufacturer’s default setting is “OFF”.
8
SELECT TRAY
This function can be used to select which paper tray can be used to
supply paper when printing received documents or transmission reports.
(A paper tray that cannot be used for supplying paper can also be
specified.)
9
CLOSED NETWORK
This function can be used to set whether or not the fax is received if the
sender’s fax number does not match the fax number programmed in this
machine’s one-touch dial keys and speed dials.
• The manufacturer’s default setting is “OFF”.
7-62
7.8 Setting Up the Reception
Chapter 7
7
Selecting the “RX OPERATION” menu
1 Press the [Utility] key seven times.
Utility
2 From the 10-Key Pad, press the key ([1] through [9]) for the “RX OPERATION”
function that you wish to set.
H
The “RX OPERATION” functions are as follows:
1 MEMORY RX MODE
2 NO. of RINGS
3 REDUCTION RX
4 RX PRINT
5 RX MODE
6 FORWARD
7 FOOTER
8 SELECT TRAY
9 CLOSED NETWORK
Tip
If, at any time, you wish to quit setting/changing an “RX OPERATION” function,
press the [No] key. When the message “STOP SETTING?” appears, press the
[Yes] key to quit.
To exit the “RX OPERATION” menu, press the [Panel Reset] key. The main
screen appears again.
7-63
Using the Utility Mode
“RX OPERATION” appears.
7.8 Setting Up the Reception
Chapter 7
7
Specifying the Setting for “MEMORY RX MODE”
1 Select the “RX OPERATION”.
Using the Utility Mode
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [1] key from the 10-Key
Pad to select “MEMORY RX
MODE”.
3 Using the [
] and [
] keys,
select “ON”, and then press the
[Yes] key.
4 Using the [
] and [
] keys, to
select the date for memory
reception to begin, and then press
the [Yes] key.
5 Using the [
] and [
] keys, to
select the date for memory
reception to end, and then press
the [Yes] key.
6 Using the 10-Key Pad, enter the
time for memory reception to
begin, and then press the [Yes]
key.
H
7-64
To specify that memory
reception stays on from the time that it is set to “ON” until it is manually
canceled, press the [Yes] without entering a start time. (Skip to step 8.)
7
Chapter 7
7.8 Setting Up the Reception
7 Using the 10-Key Pad, enter the
Using the Utility Mode
time for memory reception to end,
and then press the [Yes] key.
8 Using the 10-Key Pad, enter the 4digit password used to cancel
memory reception, and then press
the [Yes] key.
H
If no password is to be
specified, press the [Yes] key without entering anything.
The “RX OPERATION” menu appears again.
7-65
7.8 Setting Up the Reception
Using the Utility Mode
Chapter 7
7
To cancel memory reception
Memory reception is automatically canceled at the specified ending time, and the
received documents are printed. If no ending time has been set or if you wish to
cancel memory reception before the ending time, follow the procedure described
below.
1 Select the “RX OPERATION”.
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [1] key from the 10-Key
Pad to select “MEMORY RX
MODE”.
3 Using the [
] and [
] keys,
select “OFF”, and then press the
[Yes] key.
H
H
If a password was specified,
continue with step 4.
If a password was not specified, all received documents stored in the
memory are printed, and the “RX OPERATION” menu appears again.
4 Using the 10-Key Pad, enter the 4digit password, and then press the
[Yes] key.
All received documents stored in
the memory are printed, and the
“RX OPERATION” menu appears again.
7-66
7
Chapter 7
7.8 Setting Up the Reception
Specifying the Setting for “NO.of RINGS”
1 Select the “RX OPERATION”.
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
Using the Utility Mode
H
2 Press the [2] key from the 10-Key
Pad to select “NO.of RINGS”.
3 Using the 10-Key Pad, enter the
desired number of rings, and then
press the [Yes] key.
H
The number of rings can be set
between 1 and 16.
The “RX OPERATION” menu appears again.
Specifying the Setting for “REDUCTION RX”
1 Select the “RX OPERATION”.
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [3] key from the 10-Key
Pad to select “REDUCTION RX”.
3 Using the [
] and [
] keys,
select “ON” (print the document
reduced), “OFF” (split the printout)
or “CUT” (discard any excess),
and then press the [Yes] key.
The “RX OPERATION” menu appears again.
7-67
7.8 Setting Up the Reception
Chapter 7
7
Specifying the Setting for “RX PRINT”
1 Select the “RX OPERATION”.
Using the Utility Mode
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [4] key from the 10-Key
Pad to select “RX PRINT”.
3 Using the [
] and [
] keys,
select either “MEMORY RX” or
“PRINT RX”, and then press the
[Yes] key.
The “RX OPERATION” menu
appears again.
Specifying the Setting for “RX MODE”
1 Select the “RX OPERATION”.
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [5] key from the 10-Key
Pad to select “RX MODE”.
3 Using the [
] and [
] keys,
select either “AUTO RX” or
“MANUAL RX”, and then press the
[Yes] key.
The “RX OPERATION” menu
appears again.
7-68
7.8 Setting Up the Reception
Chapter 7
7
Specifying the Setting for “FORWARD”
1 Select the “RX OPERATION”.
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
Using the Utility Mode
H
2 Press the [6] key from the 10-Key
Pad to select “FORWARD”.
3 Using the [
] and [
] keys,
select “ON”, “ON(PRINT)” or
“OFF”, and then press the [Yes]
key.
H
H
If “ON” or “ON(PRINT)” was
selected, a screen appears, allowing you to specify the forwarding location.
(Continue with step 4.)
If “OFF” was selected, the “RX OPERATION” menu appears again.
4 Using the one-touch dial keys or
the speed dial numbers, or by
entering the fax number using the
10-Key Pad, specify a fax number,
and then press the [Yes] key.
[1]
The “RX OPERATION” menu appears again.
Tip
An e-mail address can be specified as a forwarding location only available for
NEFAX691.
7-69
7.8 Setting Up the Reception
Chapter 7
7
Specifying the Setting for “FOOTER”
1 Select the “RX OPERATION”.
Using the Utility Mode
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [7] key from the 10-Key
Pad to select “FOOTER”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “RX OPERATION” menu
appears again.
Specifying the Setting for “SELECT TRAY”
1 Select the “RX OPERATION”.
H
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [8] key from the 10-Key
Pad to select “SELECT TRAY”.
3 Usingthe [
] and [
] keys,
select a paper tray, and then press
the [Yes] key.
4 Using the [
] and [
] keys,
select either “DISABLE” or
“ENABLE”, and then press the
[Yes] key.
The “RX OPERATION” menu
appears again.
7-70
7
Chapter 7
7.8 Setting Up the Reception
Specifying the Setting for “CLOSED NETWORK”
1 Select the “CLOSED NETWORK”.
Refer to “Selecting the “RX OPERATION” menu” on page 7-63.
2 Press the [9] key from the 10-Key
Pad to select “CLOSED
NETWORK”.
3 Using the [
] and [
] keys, select either “ON” or “OFF”, and then press the
[Yes] key.
The “RX OPERATION” menu appears again.
7-71
Using the Utility Mode
H
7.9 Settings Up the Communication
Using the Utility Mode
Chapter 7
7
7.9
Settings Up the Communication
From the “COMM.SETTING” menu, various functions are available for specifying
communication settings.
No.
COMM.SETTING
Characteristic/Description
1
TONE/PULSE
This function can be used to specify the dialing system. If this function is
not correctly set to the type of dialing system used, faxes cannot be sent.
Select the correct setting after checking which type of dialing system is
used by your telephone line.
2
LINE MONITOR
This function can be used to set the volume when monitoring
communication to “HIGH”, “LOW” or “OFF”.
• The manufacturer’s default setting is “LOW”.
3
PSTN/PBX
This function can be used to set whether the connected telephone wiring
is a public switched telephone network (PSTN) or a private branch
exchange (PBX).
For a PBX system, the outside line access number (or extension number)
must be specified.
Specifying the Setting for “TONE/PULSE”
There are two types of telephone dialing systems: tone dialing (PB) and pulse
dialing (DP10pps or DP20pps). Faxes cannot be sent if this machine is not set to
the system used by your telephone line. Select the correct setting after checking
which type of dialing system is used.
To specify the telephone dialing system
1 Press the [Utility] key eight times.
The first screen of the Utility mode
appears.
Utility
2 From the 10-Key Pad, press the
[1] key.
7-72
7.9 Settings Up the Communication
Chapter 7
7
3 Using the [
Using the Utility Mode
] and [
] keys,
select either “TONE” (for tone
dialing) or “PULSE” (for pulse
dialing), and then press the [Yes]
key.
4 If “PULSE” was selected, select
either “10pps” or “20pps”, and
then press the [Yes] key.
The “COMM.SETTING” menu
appears again.
Specifying the Setting for “LINE MONITOR”
1 Press the [Utility] key eight times.
“COMM. SETTING” appears.
Utility
2 From the 10-Key Pad, press the
[2] key.
A screen appears, allowing you to
select the monitoring volume.
3 Using the [
] and [
] keys,
select “HIGH”, “LOW” or “OFF”,
and then press the [Yes] key.
The “COMM.SETTING” menu
appears again.
7-73
7.9 Settings Up the Communication
Using the Utility Mode
Chapter 7
7
Specifying the Setting for “PSTN/PBX”
The connected wiring system can be set to either PSTN (Public Switched
Telephone Network) or PBX (Private Branch Exchange).
For a PBX system, the outside line access number (or extension number) must be
specified. The outside line access number (or extension number) is programmed in
the [#] key.
To specify the telephone wiring system
1 Press the [Utility] key eight times.
The first screen of the Utility mode
appears.
Utility
2 From the 10-Key Pad, press the
[3] key.
3 Using the [
] and [
] keys,
select either “PSTN” (Public
Switched Telephone Network) or
“PBX” (Private Branch Exchange),
and then press the [Yes] key.
4 If “PBX” was selected, use the 10Key Pad to enter the number that
should be dialed to access the
outside line, and then press the
[Yes] key.
The “COMM.SETTING” menu appears again.
7-74
7.10 Setting Up the Report Output
From the “REPORTING” menu, various functions are available for specifying which
reports are automatically printed.
No.
REPORTING
Characteristic/Description
1
ACTIVITY REPORT
Every 60 transmissions/receptions, a report can be printed to show the
results of the transmissions/receptions. This function can be used to set
whether the report is printed automatically when the 60th transmission/
reception is reached.
• The manufacturer’s default setting is “ON”.
2
RESERV.REPORT
If multiple recipients are specified for transmission, such as with
broadcast transmission and polling reception, a report can be printed to
show specified settings. This function can be used to set whether this
report is printed automatically.
• The manufacturer’s default setting is “OFF”.
3
TX RESULT REPORT
This function can be used to set whether the report showing the result of
a transmission is printed automatically after the transmission is finished.
• The manufacturer’s default setting is “OFF”.
4
RX RESULT
REPORT
This function can be used to set whether the report showing the result of
a reception is printed automatically after mailbox reception is finished. (If
regular reception is not finished normally, a report will always be printed,
regardless of the selected setting.)
• The manufacturer’s default setting is “OFF”.
Selecting the “REPORTING” menu
1 Press the [Utility] key nine times.
“REPORTING” appears.
Utility
2 From the 10-Key Pad, press the key ([1] through [4]) for the “REPORTING”
function that you wish to set.
H
The “REPORTING” functions are as follows:
1 ACTIVITY REPORT
2 RESERV.REPORT
3 TX RESULT REPORT
4 RX RESULT REPORT
7-75
Chapter 7
Setting Up the Report Output
Using the Utility Mode
7.10
7
7.10 Setting Up the Report Output
Using the Utility Mode
Chapter 7
7
Tip
If, at any time, you wish to quit setting/changing a “REPORTING” function, press
the [No] key. When the message “STOP SETTING?” appears, press the [Yes]
key to quit.
To exit the “REPORTING” menu, press the [Panel Reset] key. The main screen
appears again.
Specifying the Setting for “ACTIVITY REPORT”
1 Select the “REPORTING”.
H
Refer to “Selecting the “REPORTING” menu” on page 7-75.
2 Press the [1] key from the 10-Key
Pad to select “ACTIVITY
REPORT”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “REPORTING” menu appears
again.
Specifying the Setting for “RESERV.REPORT”
1 Select the “REPORTING”.
H
Refer to “Selecting the “REPORTING” menu” on page 7-75.
2 Press the [2] key from the 10-Key
Pad to select
“RESERV.REPORT”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “REPORTING” menu appears
again.
7-76
7
Chapter 7
7.10 Setting Up the Report Output
Specifying the Setting for “TX RESULT REPORT”
1 Select the “REPORTING”.
Refer to “Selecting the “REPORTING” menu” on page 7-75.
Using the Utility Mode
H
2 Press the [3] key from the 10-Key
Pad to select “TX RESULT
REPORT”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “REPORTING” menu appears
again.
Specifying the Setting for “RX RESULT REPORT”
1 Select the “REPORTING”.
H
Refer to “Selecting the “REPORTING” menu” on page 7-75.
2 Press the [4] key from the 10-Key
Pad to select “RX RESULT
REPORT”.
3 Using the [
] and [
] keys,
select either “ON” or “OFF”, and
then press the [Yes] key.
The “REPORTING” menu appears
again.
7-77
7.11 Specifying Initial User Data
Chapter 7
7
7.11
Specifying Initial User Data
Various settings for the machine’s user data can be specified.
Using the Utility Mode
Refer to the following table for details on each function.
No.
Name
Description
1
DATE&TIME
The date and time for the machine can be specified.
2
USER FAX NO.
The fax number for the machine can be specified.
3
USER NAME
The fax name for the machine can be specified.
Selecting the “INITIAL USER DATA” menu
1 Press the [Utility] key ten times.
“INITIAL USER DATA” appears.
Utility
2 From the 10-Key Pad, press the key ([1] through [3]) for the INITIAL USER
DATA function that you wish to set.
H
The INITIAL USER DATA functions are as follows:
1 DATE&TIME
2 USER FAX NO.
3 USER NAME
Tip
To quit changing initial user data settings, press the [No] key. “STOP
REGISTRATION?” appears. Press the [Yes] key to quit changing the settings.
7-78
7
Chapter 7
7.11 Specifying Initial User Data
Specifying the Setting for “DATE&TIME”
1 Select the “DATE&TIME”.
Refer to “Selecting the “INITIAL USER DATA” menu” on page 7-78.
2 Using the 10-Key Pad, enter the
current time and date.
Enter the settings in the following
order: hours, minutes, year,
month, and day.
3 Press the [Yes] key to display the time zone setting. Press the [s] and [t] keys to
select the appropriate time zone.
4 Press the [Yes] key.
7-79
Using the Utility Mode
H
7.11 Specifying Initial User Data
Chapter 7
7
Specifying the Setting for “USER FAX NO.”
1 Select the “USER FAX NO.”
Using the Utility Mode
H
Refer to “Selecting the “INITIAL USER DATA” menu” on page 7-78.
2 Using the 10-Key Pad, enter the
fax number.
3 Press the [Yes] key.
7-80
7.11 Specifying Initial User Data
Chapter 7
7
Specifying the Setting for “USER NAME”
1 Select the “USER NAME”.
Refer to “Selecting the “INITIAL USER DATA” menu” on page 7-78.
Using the Utility Mode
H
2 Using the 10-Key Pad, enter the
user name for the machine.
H
Each press of the [123/ABC]
key switches the input mode
between numbers and letters.
[1]: Numbers can be typed in.
[A]: Letters can be typed in.
123/ABC
3 Press the [Yes] key.
7-81
Using the Utility Mode
Chapter 7
7
7-82
7.11 Specifying Initial User Data
8
When a Message
Appears
When a Message Appears
8
Chapter 8
8.1 When the Message “PAPER EMPTY” Appears
8
8.1
When the Message “PAPER EMPTY” Appears
When a Message Appears
Chapter 8
When the currently selected paper tray runs out of paper, the message shown
below appears, and printing cannot continue.
Paper tray
Paper size
Check the paper tray that has run out of paper, and then supply paper according to
the following procedures.
Indicator
Paper Tray
1
Tray1
2
Tray2
Bypass Tray
8-2
8.1 When the Message “PAPER EMPTY” Appears
8
Loading Paper into Tray1
When a Message Appears
Chapter 8
1 Remove the Bypass Tray.
2 Load the paper in the tray so that
the front side of the paper (the side
facing up when the package was
unwrapped) faces up.
3 Attach the Bypass Tray in its original position.
Loading Paper into the Bypass Tray
1 Load the paper so that the front
side of the paper (the side facing
up when the package was
unwrapped) faces up.
Note
The Bypass Tray can be
loaded with a maximum of 1
envelope, 1 OHP transparency, 1 card, or 10 sheets of plain paper.
8-3
8.1 When the Message “PAPER EMPTY” Appears
8
Loading Paper into Tray2 (Optional: ONLY FOR NEFAX691)
When a Message Appears
Chapter 8
1 Pull out the drawer for Tray2.
2 Remove the drawer cover, and
then press down on the paperlifting plate until it locks into place.
3 Load the paper into the drawer so
that the front side of the paper (the
side facing up when the package
was unwrapped) faces up.
4 Attach the drawer cover, and then return the drawer for Tray2 to its original
position.
8-4
8.2 When the Message “TONER EMPTY” Appears
When the Message “TONER EMPTY” Appears
When toner is about to run out, the message shown below appears, indicating that
the toner is almost empty. When this message appears, replace the toner cartridge
with a new one as soon as possible. If you continue making copies/printing, the
toner will be emptied, and copies/printing can no longer be made.
When a Message Appears
<Toner nearly empty: Copy mode>
<Toner nearly empty: Fax mode>
When the toner is empty, the message shown below appears and making copies or
printing can no longer be performed. Replace the toner cartridge.
<Toner empty>
CAUTION
Used Toner Cartridges
§ In order to prevent the used Toner Cartridge from dirtying anything, keep it in
the box.
§
Chapter 8
8.2
8
Dispose of the used Toner Cartridge according to your local regulations.
8-5
8.2 When the Message “TONER EMPTY” Appears
8
When a Message Appears
Chapter 8
Note
Use only the toner that has been manufactured specifically for this machine.
Never use any other types of toner, as a malfunction could result. For details,
contact your service representative.
Before replacing the toner cartridge, check that it is of the following type.
Toner Cartridge 101 B
Do not use a toner cartridge of a different type.
Replacing the Toner Cartridge
1 Open the Front Cover.
2 Grab the handle of the Imaging
Cartridge, and then pull it toward
you to remove the cartridge.
Note
Since the Imaging Cartridge
can easily be damaged by
light, exposing the cartridge to light for a long period of time will result in
decreased image quality.
8-6
8.2 When the Message “TONER EMPTY” Appears
8
3 Move the lever in the direction of
When a Message Appears
Chapter 8
the arrow to release the lock.
4 Remove the Toner Cartridge from
the Drum Cartridge.
Note
When separating the Toner Cartridge from the Drum Cartridge, do not tilt the
cartridge, otherwise toner may spill.
Do not touch the PC drum under the flap of the Drum Cartridge, otherwise
decreased image quality may result.
Do not touch any metal parts of the Drum Cartridge or Toner Cartridge,
otherwise the units may be damaged by static electricity.
8-7
8.2 When the Message “TONER EMPTY” Appears
8
5 Shake the new Toner Cartridge
When a Message Appears
Chapter 8
well.
6 Remove the protective cover from
the Toner Cartridge.
Note
Do not touch the developer
roller, otherwise decreased
image quality may result.
Developer roller
8-8
8.2 When the Message “TONER EMPTY” Appears
8
7 Align the blue parts of the Drum
When a Message Appears
Chapter 8
Cartridge and Toner Cartridge,
and then attach them together.
Blue parts
8 Align the tab on the Imaging
Cartridge with the rail in the
machine, and then install the
cartridge.
Note
Do not push in the Imaging
Cartridge with excessive force
if the cartridge is not correctly
aligned on the rail, otherwise
the units may be damaged.
9 Close the Front Cover.
8-9
8.3 When the Message “PAPER MISFEED” Appears
8
8.3
When the Message “PAPER MISFEED” Appears
Follow the procedure described below to clear the misfed paper.
When a Message Appears
Chapter 8
If the message shown below appears during printing and the machine stops
operating, a paper misfeed has occurred in a paper tray.
Paper supply
section
Clearing a Paper Misfeed in the Paper Trays
1 Remove all paper from the Bypass
Tray.
2 Remove the Bypass Tray.
8-10
8.3 When the Message “PAPER MISFEED” Appears
8
3 Remove all paper from Tray1.
Chapter 8
Note
Do not reuse paper that has
been misfed.
When a Message Appears
4 Reload the paper stack in the tray.
5 Attach the tray removed in step 2.
6 Reload the paper removed in step 1.
7 Remove the cover of optional
Tray2, and then pull out the
drawer.
8 Remove all paper from the drawer.
8-11
8.3 When the Message “PAPER MISFEED” Appears
8
9 Reload the paper stack into the
When a Message Appears
Chapter 8
drawer, and then slide the drawer
back into the Paper Feed
Cassette.
10 Open, then close the Front Cover.
8-12
8.4 When the Message “PAPER JAM” Appears
8.4
8
When the Message “PAPER JAM” Appears
Follow the procedure described below to clear the misfed paper.
Fusing section
Separating section
CAUTION
The area around the Fusing Unit is extremely hot.
§ Touching any part other than the paper may result in burns.
Clearing a Paper Misfeed in the Machine
1 Open the Front Cover.
8-13
When a Message Appears
Chapter 8
If the message shown below appears during printing and the machine stops
operating, a paper misfeed has occurred in the machine.
8.4 When the Message “PAPER JAM” Appears
8
When a Message Appears
Chapter 8
2 Remove the Imaging Cartridge.
3 Grab both sides of the paper, and
then pull it out upward.
4 Grab both sides of the paper, and
then carefully pull out the sheet of
paper.
8-14
8.4 When the Message “PAPER JAM” Appears
Grab both sides of the paper,
and then carefully pull the
sheet of paper straight upward.
H
Grab both sides of the paper,
and then carefully pull the
sheet of paper straight
downward.
When a Message Appears
Chapter 8
H
8
5 Align the tab on the Imaging
Cartridge with the rail in the
machine, and then install the
cartridge.
Note
Do not push in the Imaging
Cartridge with excessive force
if the cartridge is not correctly
aligned on the rail, otherwise
the units may be damaged.
6 Close the Front Cover.
Tip
If “PAPER JAM” remains displayed, even after the misfeed-cleaning
procedure is performed, refer to “What Does Each Message Mean?” on
page 8-22.
8-15
8.5 When the Message “ORIGINAL DOC. JAM” Appears
8
When the Message “ORIGINAL DOC. JAM”
Appears
If the message shown below appears while scanning an original with the Auto
Document Feeder and the machine stops operating, a paper misfeed has occurred
in the Auto Document Feeder.
Follow the procedure described below to clear the misfed paper.
Automatic paper supply section
When a Message Appears
Chapter 8
8.5
Clearing a Paper Misfeed in Auto Document Feeder
1 Open the Document Feeder
Cover.
2 Unload the document from the
Document Feeder Tray.
8-16
8.5 When the Message “ORIGINAL DOC. JAM” Appears
8
3 Close the Document Feeder Cover.
Note
Replace the document page that was misfed, according to the page number
indicated in the Display.
If “ORIGINAL DOC.JAM” remains displayed, even after clearing misfed
document, perform the misfeed-clearing procedure again.
8-17
When a Message Appears
Chapter 8
4 Load the documents removed in step 2 back into the tray.
8.6 When the Message “PAPER SIZE ERROR” Appears
8
8.6
When the Message “PAPER SIZE ERROR” Appears
When a Message Appears
Chapter 8
If the paper size specified for a paper tray differs from the size of the paper loaded
in the tray, the message shown below appears when paper is fed from that tray.
Check the message for the paper tray and the paper size to be fed, and then load
paper according to the corresponding procedure described below.
For Tray1
1 Select “TRAY1 PAPER”.
H
“Selecting the “PAPER SOURCE SETUP” menu” on page 7-12
2 Press the [1] key of the 10-Key
Pad, and then specify the correct
paper type and size.
H
“Specifying the Setting for
“TRAY1 PAPER”” on
page 7-13
HL
8-18
LG
8.6 When the Message “PAPER SIZE ERROR” Appears
8
3 Remove the Bypass Tray, and
Chapter 8
then remove all paper from Tray1.
When a Message Appears
4 Load the desired paper into the
tray.
5 Try performing the print cycle again.
8-19
8.6 When the Message “PAPER SIZE ERROR” Appears
8
For the Bypass Tray
1 Remove all paper from the Bypass
When a Message Appears
Chapter 8
Tray.
2 Load the desired paper into the
tray.
3 Select the setting for the type and
size of paper that is loaded.
H
“Specifying the Size and Type
on the Manual Bypass Tray”
on page 4-5
HL
4 Try performing the print cycle again.
8-20
LG
8.7 When the Message “MACHINE TROUBLE” Appears
8.7
8
When the Message “MACHINE TROUBLE” Appears
When a Message Appears
Chapter 8
If the message shown below appears, some machine malfunction has occurred.
Contact your service representative.
Note
When contacting the service representative, be sure to inform them of the
machine code (error code: C####) that was indicated.
8-21
8.8 What Does Each Message Mean?
8
When a Message Appears
Chapter 8
8.8
What Does Each Message Mean?
Message
Cause
Action
*REMOVE PAPER IN BYPASS
TRAY*
Paper is loaded in the Bypass
Tray.
Remove the paper from the
Bypass Tray.
FRONT COVER OPEN
The Front Cover of the main
unit is open or not securely
closed.
Securely close the Front Cover.
The Auto Document Feeder is
lifted up (while a document is
loaded into it).
Securely close the Auto
Document Feeder or remove
the document from the Auto
Document Feeder.
The Document Feeder Cover is
open.
Securely close the Document
Feeder Cover.
The size of the data for the
scanned document has
exceeded the capacity of the
memory.
Press the [Panel Reset] key, or
turn the machine off, then on
again. (The scanned data
should be cleared from the
memory.)
Some problem occurred in the
machine.
Turn the machine off, then on
again. If the error is still
displayed, contact your service
representative.
The Fuser Cover of the main
unit is open or not securely
closed.
Securely close the Fuser
Cover.
A paper misfeed occurred.
Perform the misfeed-cleaning
procedure. (p. 8-13)
CLOSE FRONT COVER
DOCUMENT COVER OPEN
CLOSE DOCUMENT COVER
DOC.FEED COVER OPEN
CLOSE DOC.FEED COVER
MEMORY FULL
PRESS ANY KEY
MACHINE TROUBLE
SERVICE CALL (C####)
FUSER COVER OPEN
CLOSE FUSER COVER
PAPER JAM
All misfed paper was not
removed from the main unit.
OPEN FRONT COVER
NO SUITABLE PAPER
The Fuser Cover of the main
unit is open or not securely
closed.
Close the Fuser Cover, then
open and close the Front
Cover.
In Fax mode, plain paper of a
size other than Letter, Legal or
A4 is loaded into the paper tray.
Load plain paper of the
appropriate size into Tray1 or
the optional Tray2.
Incorrect type of toner cartridge
is installed.
Install the correct type of toner
cartridge. (p. 8-5)
Toner cartridge is not installed.
Install the toner cartridge.
LOAD PAPER (LT)
INCORRECT T/C TYPE
CHANGE T/C
8-22
8.8 What Does Each Message Mean?
Action
• The telephone dialing
system or telephone wiring
system are not set correctly.
• The telephone cable is not
attached correctly.
• Check the telephone dialing
system or telephone wiring
system and use the
appropriate Utility mode
function to make the correct
settings.
• Correctly connect the
telephone cable.
• Communication is not
possible because of some
problem in the machine.
• Communication is not
possible because of a
problem with the recipient/
caller’s fax machine.
Check the transmission results.
All redial attempts failed
because either the recipient’s
line is busy or there was no
answer.
Check the condition of the
recipient’s line, and then try
sending the fax again.
While sending a fax, the size of
the data for the scanned image
has exceeded the capacity of
the memory.
• Retrieve all received faxes
stored in the memory.
• Send the fax by direct
transmission.
While receiving a fax, the size
of the data for the received
image has exceeded the
capacity of the memory.
Retrieve all received faxes
stored in the memory.
FILE FULL/TX CANCEL
While sending a fax, the
maximum of number of
managed memory file is used.
Retrieve all received faxes
stored in the memory.
FILE FULL/RX CANCEL
While receiving a fax, the
maximum of number of
managed memory file is used.
Retrieve all received faxes
stored in the memory.
HANG UP THE PHONE
The receiver of the connected
telephone is lifted.
Replace the receiver of the
connected telephone on the
hook.
(While specifying copy settings)
The selected paper tray has run
out of paper.
“#” indicates the paper tray, and
“XXX” indicates the paper size.
Either load paper of the
specified size into the specified
paper tray, or press the [Paper]
key and select a different paper
size.
A fax error occurred while an
operation was being performed
in Copy mode.
Press the [Fax] key to check the
error condition, and take
appropriate measures.
A fax transmission error
occurred while an operation
was being performed in Copy
mode.
Press the [Fax] key to check the
error condition, and take
appropriate measures.
LINE PROBLEM
(Flashing alternately)
CHECK LINE
∗ COMM.ERROR∗
∗ REDIAL ALL FAILED∗
∗ MEM.FULL/TX CANCEL∗
∗ MEM.FULL/RX CANCEL∗
1
TEXT × 1.00
ä[A]ü #XXX: EMPTY
1
TEXT × 1.00
ä[A]ü #XXX Fax Err
1
TEXT × 1.00
ä[A]ü#XXComm.Err
(####)
8-23
Chapter 8
Cause
When a Message Appears
Message
8
8.8 What Does Each Message Mean?
8
When a Message Appears
Chapter 8
Internet Fax / Network Scan
Message
Cause
Remedy
*COMM.ERROR*
XXXX Server
Communication is not
possible because of some
problem in the copier or due
to the condition of the
network or server.
Check the transmission results.
Consult with the network
administrator.
*CANNOT CONNECT*
XXXX Server
A connection to the server
cannot be established.
Check that the Ethernet cable is
correctly connected. (p. 9-14)
Check the settings for the
functions on the “E-MAIL
SETTING 1”, “E-MAIL SETTING 2”
and “NETWORK SETTING”
menus. (p. 9-16)
Consult with the network
administrator.
*CANNOT GET IP*
XXXX Server
The IP address could not be
assigned by the DNS or
DHCP server.
Consult with the network
administrator.
*DISCONNECT*
XXXX Server
The connection to the server
was cut.
Consult with the network
administrator.
*WRONG PASSWORD*
XXXX Server
The password is incorrect, so
the copier could not log onto
the server.
For a POP3 server, check the
setting for the functions on the “EMAIL SETTING 2” menu. (p. 9-28)
Consult with the network
administrator.
*RECEIVE WRONG DATA*
XXXX Server
An e-mail message that
cannot be printed by this
copier was received. (For a
file attachment in a format
other than TIFF-F)
Ask the sender to send a TIFF-F
file or text in the correct format.
*MEM.FULL/TX CANCEL*
While sending an e-mail
message, the size of the data
for the scanned image has
exceeded the capacity of the
memory.
Retrieve all received e-mail
messages stored in the memory.
*MEM.FULL/RX CANCEL*
XXXX Server
While receiving an e-mail
message, the size of the data
for the scanned image has
exceeded the capacity of the
memory.
Retrieve all received e-mail
messages stored in the memory.
*FILE FULL/TX CANCEL*
While sending an e-mail
message, the maximum
number of managed memory
files is used.
Retrieve all received e-mail
messages stored in the memory.
*FILE FULL/RX CANCEL*
XXXX Server
While receiving an e-mail
message, the maximum
number of managed memory
files is used.
Retrieve all received e-mail
messages stored in the memory.
*SERVER MEMORY FULL*
SMTP Server
The memory of the SMTP
server has become full while
sending an e-mail message.
Consult with the network
administrator.
8-24
8.8 What Does Each Message Mean?
Message
Cause
Remedy
*FTP SERVER ERROR*
While uploading scan data,
the data could not be
correctly uploaded to the FTP
server.
Consult your network
administrator for details.
MACHINE TROUBLE
Some problem occurred in
the copier.
Turn the copier off, then on again.
If the error is still displayed, contact
your service representative.
Chapter 8
8
When a Message Appears
SERVICE CALL (C####)
8-25
8.9 When Incorrect Copies Are Produced
8
8.9
When Incorrect Copies Are Produced
When a Message Appears
Symptom
Possible Cause
Action
The printed output is too light.
The density level for the Auto
setting is set to “LIGHT”.
Adjust the setting for DENSITY
LEVEL (A) in the Utility mode.
(p. 7-25)
Otherwise, cancel the “Auto”
density setting, and then
manually select the desired
density setting. (p. 4-11)
The density level is set to
“LIGHT”.
Press the [Ö ] key, and then
select a darker print density.
(p. 4-11)
Does the message “TONER
EMPTY” or “TONER NEAR
EMPTY” appear in the Display?
Change the Toner Cartridge
with a new one. (p. 8-6)
The paper is damp.
Change the paper.
The density level for the Auto
setting is set to “DARK”.
Adjust the setting for DENSITY
LEVEL (A) in the Utility mode.
(p. 7-25)
Otherwise, cancel the “Auto”
density setting, and then
manually select the desired
density setting. (p. 4-11)
The density level is set to
“DARK”.
Press the [ ] key, and then
select a lighter print density.
(p. 4-11)
The Original Glass surface is
dirty.
Wipe the Original Glass clean
with a soft, dry cloth.
The original is not held tightly
against the Original Glass.
Place the original in position so
that it is held tightly against the
Original Glass.
The paper is damp.
Change the paper.
The printed output is too dark.
The printed output is blurry.
8-26
Ö
Chapter 8
* If the problem is not corrected even after the operations described above are performed, contact your
service representative.
8.9 When Incorrect Copies Are Produced
Possible Cause
Action
The printed output has dark specks
or spots.
The original is 2-sided.
If a thin double-sided document
is being printed, the information
on the back side may be
reproduced in the print. Press
the [ ] key and select a lighter
print density.
The Drum Cartridge has
reached the end of its service
life.
Contact your service
representative.
The paper guides are not
pressed up against the paper
stack in the tray.
Slide the paper guides against
the edges of the paper stack.
The paper has an excessive
curl.
Smooth out curls in the paper
and reload the paper stack in
the tray.
The printed page is curled.
The paper that was used curls
easily (as with recycled paper).
Remove the paper from the
paper tray, turn it over, and
then load it again.
The edge of the printed output is
dirty.
You have selected paper of a
size larger than the original
(when the zoom ratio is full
size).
Select paper that is the same
size as the document.
Otherwise, enlarge the print to
the selected paper size.
The original is not placed in the
correct position (when the
zoom ratio is full size).
Select the same paper size as
the original. Or, reload the
paper in the same direction as
the original.
The reduction ratio selected
does not match the paper size
(when the copy is made at a
manually adjusted reduction
ratio).
Select a zoom ratio that adjusts
the copy size to the size of the
selected paper. Otherwise,
make a reduced copy with a
zoom ratio that matches the
paper size.
Ö
The printed output has lines.
The printed output on the copy is not
aligned properly.
Change the paper.
8-27
When a Message Appears
Symptom
Chapter 8
8
8.10 The machine is not functioning as designed
8
When a Message Appears
Chapter 8
8.10
The machine is not functioning as designed
Symptom
Possible Cause
Action
Nothing appears in the Display.
Is only the [Start] key lit green?
The Energy Save mode is
enabled. Press any key on the
Control Panel to cancel Energy
Save mode.
Has the machine been turned
on?
Check that the power cord is
firmly connected and that the |
(on) side of the Power Switch
has been pressed.
Is the contrast of the Display too
light?
From the “MACHINE
SETTING” menu of the Utility
mode, adjust the Display to the
correct contrast. Refer to
“Specifying the Setting for “LCD
CONTRAST”” on page 7-9.
The [Start] key indicator does not
light up green.
The machine has just been
turned on and is warming up.
It takes the machine less than
25 seconds to be ready to make
copies after it has been turned
on.
Please wait.
The machine does not operate
when it is turned on.
The power cord is left
unplugged.
Plug the power cord into the
power outlet.
The room’s circuit breaker is
open.
Close the room’s circuit
breaker.
* If the problem is not corrected even after the operations described are performed, turn off the machine,
unplug its power cord, and then contact the service representative.
8-28
8.11 When Faxing Is Not Performed Correctly
When Faxing Is Not Performed Correctly
Symptom
Possible Cause
Remedy
The document was scanned at
an angle.
The document is not
positioned correctly.
Adjust the Document Guide
Plates for the size of the
document.
The fax received by the
recipient is not clear.
The document is not
positioned correctly.
Position the document
correctly.
The text in the document is
too faint.
Adjust the scanning
contrast. (p. 7-59)
There is a problem with the
telephone connection or
with the recipient’s fax
machine.
Check that this machine
can make clean copies. If it
can, try sending the fax
again.
The fax received by the
recipient is blank.
The document was sent
with the front side facing
down (while using the
Automatic Document
Feeder).
Load the document with the
front side facing up, and
then try sending the fax
again.
Faxes cannot be sent
automatically.
The fax number is wrong.
Check the fax number.
A number specifically for
telephone calls is being
dialed.
Check the number.
There is a problem with the
recipient’s fax machine (it is
out of paper, it is not set to
receive faxes automatically,
it is turned off, etc.).
Contact the recipient.
8-29
Chapter 8
Faxes Cannot Be Sent
When a Message Appears
8.11
8
8.11 When Faxing Is Not Performed Correctly
8
When a Message Appears
Chapter 8
Faxes Cannot Be Received
Symptom
Possible Cause
Remedy
The received fax is not clear.
Paper that does not meet
specifications has been
used.
Use paper that meets
specifications. (p. 3-21)
The paper is damp.
Replace the paper. (p. 8-3 )
The toner is empty.
Replace the toner cartridge
with a new one. (p. 8-6)
There is a problem with the
telephone connection or
with the caller’s fax
machine.
Check that the machine can
make clean copies. If it can,
have the caller send the fax
again.
The toner is empty.
Replace the toner cartridge
with a new one. (p. 8-6)
The caller sent the back of
the fax pages.
Contact the caller.
The machine is set to
receive faxes manually.
Set the machine to
automatic reception.
(p. 7-64)
The memory is full.
Load paper if it is empty,
and then print the faxes
stored in the memory.
Some error occurred.
Follow the instructions in
any messages that appear
on the Display. (p. 8-22)
There is a problem with the
telephone connection or
with the caller’s fax
machine.
Check that the machine can
make clean print. If it can,
have the caller send the fax
again.
The received fax is blank.
Faxes cannot be received
automatically.
Black streaks appear through
the print.
8-30
8.11 When Faxing Is Not Performed Correctly
8
Possible Cause
Remedy
Nothing can be heard from the
connected telephone.
The cord from the
telephone is not connected
correctly to the main unit.
Correctly connect the
telephone cord to the main
unit.
The telephone cord from
the wall jack is not
connected correctly to the
main unit.
Correctly connect the
telephone cord from the
wall jack to the main unit.
Transmitting.
Check again after the
transmission is finished.
After dialing, the ringing cannot
be heard.
The telephone dialing
system is not set correctly.
Correctly set the telephone
dialing system. (p. 7-72)
After the [Speaker] key is
pressed, it is difficult to hear the
recipient/caller’s voice.
The monitoring volume is
too low.
Increase the monitoring
volume. (p. 7-73)
The ringing of the telephone is
too low (loud).
The ringer volume of the
connected telephone is set
too low (loud).
Adjust the ringer volume of
the connected telephone.
8-31
When a Message Appears
Symptom
Chapter 8
Calls Cannot Be Sent
When a Message Appears
Chapter 8
8
8-32
8.11 When Faxing Is Not Performed Correctly
9
Internet Fax &
Network Scan
(Only with
NEFAX691)
Internet Fax & Network Scan
(Only with NEFAX691)
9
Chapter 9
9.1 Overview
9
9.1
Overview
The scan function makes it possible to easily convert paper documents
into electronic documents and file them in an electronic filing system that
makes it much easier to access the information. The scanned images
(scan data) are stored in TIFF or PDF format and can be sent to
computers over a network.
Chapter 9
Scan data can be sent in the following ways. Select the method best
suited to your network environment or purpose.
Internet Fax & Network Scan
(Only with NEFAX691)
Tip
Internet fax and network scanning functions are available only
with NEFAX691.
9-2
9.1 Overview
Scan to E-mail
G
The scan data is sent as TIFF or PDF e-mail attachments to other
computers on the network or over the Internet.
G
This method requires that a mail server is available over the network.
Mail server
Chapter 9
Client computer
Internet Fax & Network Scan
(Only with NEFAX691)
9.1.1
9
Intranet
Internet
Mail Server
Client computer
9-3
9.1 Overview
9
9.1.2
Scan to Server (FTP)
G
The scan data is uploaded, as TIFF or PDF files, to the specified folder
on an FTP server.
G
This method requires that an FTP server is available over the network.
G
The scan data can also be sent to an FTP server that is accessed via
a proxy server.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
FTP server
Intranet
Internet
FTP server
9-4
9.1 Overview
In addition, the system can be set to send, to as many as 10 specified
recipients, notification of the FTP server address where the data was
uploaded.
FTP server
Internet
Client computer
Chapter 9
FTP server
Internet Fax & Network Scan
(Only with NEFAX691)
G
9
Intranet
Internet
Mail server
Client computer
9-5
9.1 Overview
9
Chapter 9
9.1.3
Internet Faxing
G
Unlike fax machines that use telephone lines, Internet faxing can send
and receive fax images over the Internet. The Internet fax service uses
Internet e-mail services to send and receive fax images. An Internet
fax service transmits scanned images as TIFF-F files attached to email messages and sends them to the desired Internet fax destination.
The Internet fax service that receives the e-mail messages then prints
the files when they are received.
G
Since Internet fax uses e-mail to send the fax images, Internet faxes
can also be sent to e-mail addresses as well as other Internet fax
services. The person that receives the Internet fax will receive the fax
images as e-mail attachments using their e-mail software.
Internet Fax & Network Scan
(Only with NEFAX691)
Mail server
Client computer
Internet fax
terminal
Intranet
Internet
Mail server
Client computer
9-6
9.1 Overview
System Requirements
The following system environment is required in order to use the Internet
fax or network scanning functions.
The copier must be connected to a phone line in order to use functions
that require a phone line connection.
Scan to E-mail
Scan to Server
(FTP)
Chapter 9
Tip
TCP/IP connections must be enabled in order to use the Internet fax
or network scanning functions.
Internet Faxing
Required
environment for
image data
transmission
Mail server (SMTP
server)
• FTP server (The
enclosed Power
Web Management
Utility Cabinet can
be used as a
simple FTP
server.)
• In order to use email notifications,
a mail server
(SMTP server) is
required.
Mail server (POP3
server, SMTP server)
Required
environment for
image data
importing
E-mail client
FTP client
Internet fax terminal
9-7
Internet Fax & Network Scan
(Only with NEFAX691)
9.1.4
9
9.1 Overview
9
9.1.5
Control Panel Parts and Their Functions
9.1.5.1 Names of Control Panel Parts and Their Functions
2
3
4
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
1
5
9-8
No.
Part Name
Function
1
[Resolution] key
Used to select the image quality (transmission resolution)
for the Internet fax function.
2
[Phone Book] key
Used to search for and display addresses programmed
using the one-touch dial, group dial, and speed dial
functions.
3
[Function] key
Used to switch between different function setting screens.
“Sending a Document to Multiple Destinations (Broadcast
Transmission)” on page 9-75, “Sending a Document at a
Specified Time (Timer Transmission)” on page 9-76,
“Canceling (Deleting) a Document Queued in the Memory
for Transmission” on page 6-19, “Receiving Internet
Faxes” on page 9-78
4
[Speed Dial] key
Used to specify destinations previously programmed with a
3-digit number.
5
One-touch dial keys
Used to specify previously programmed destinations.
9.1 Overview
9
7
9
14
10
16 17
15
19
20
Chapter 9
6
11 12 13
18
No.
Part Name
Function
6
and
keys
[Auto/Photo] key
Used to specify the scanning mode when using the
network scanning functions. Used to select the item to the
left or right of the current position in setting screens.
7
[Utility] key
Used to display the different Utility mode screens.
MACHINE SETTING, FAX REGISTRATION, E-MAIL
SETTING 1, E-MAIL SETTING 2, NETWORK SETTING,
SCAN SETTING
8
Display
Displays setting details, such as e-mail addresses, setting
menus, and error messages.
9
[Status] key
Used to check the status of a transmission.
10
and
keys
[Zoom] key
Used to select the item above or below the current position
in setting screens or lists.
11
[No/C] (clear) key
Used to delete characters or numbers that have been
entered in a setting field.Used to return to the previous
screen.
12
[Yes] key
Used to confirm settings.
13
“Error” indicator
Lights up if an error has occurred.
14
10-key pad
Used to enter setting values. Used to enter numbers/
characters. E-mail addresses and other text can be
entered with these keys.
Used to enter speed dial numbers.
15
[Stop] key
Used to stop the scanning of documents, stop sending or
receiving, or to stop printing.
16
[123/ABC] key
Used to switch between number and character entry.
17
[Scan] key
Used to switch between different scan modes. This key
lights up in green to indicate that the copier is in Scan mode.
18
[Start] key
Used to start scanning, or send e-mail messages/files.
19
[Fax] key
Used to send scan data or receive e-mail messages when
using the Internet fax function.
20
[Panel Reset] key
Used to cancel all current operations.
9-9
Internet Fax & Network Scan
(Only with NEFAX691)
8
9.1 Overview
9
9.1.6
Using Power Web Management Utility
9.1.6.1 What is Power Web Management Utility?
Chapter 9
Power Web Management Utility is a device control utility program
provided by the HTTP server built into the network interface card. This
utility can be used with a Web browser as an interface for remotely
controlling the copier and network interface card.
Internet Fax & Network Scan
(Only with NEFAX691)
HTTP server
Access
Here are some examples of the types of tasks that can be performed with
Power Web Management Utility.
9-10
G
Setting/changing network settings
H
TCP/IP settings
9.1 Overview
H
SMTP settings
POP3 settings
FTP settings
G
Adding/changing e-mail addresses
H
One-touch dial settings
Speed dial settings
Group dial settings
Speed dial settings (adding an FTP server address)
H
H
H
H
Chapter 9
9.1.6.2 System Requirements
Power Web Management Utility can be used in the following system
environments.
Operating system
Windows 98 SE, Windows 2000, or Windows
XP
Browser
Microsoft Internet Explorer 4.0 or later
Netscape Navigator 4 or later
9.1.6.3 Accessing Power Web Management Utility
Note
In order to use Power Web Management Utility, an IP address, subnet
mask, and gateway setting must already be specified from the control
panel of the copier. For information on specifying these settings, refer
to “Network Settings” on page 9-21.
Power Web Management Utility is accessed directly using a Web
browser.
1 Start up your Web browser.
2 Enter the IP address of the copier into the “Address” box, and then
press the [Enter] key.
http://<copier_IP_address>/
H
(Example) If the copier IP address is 192.168.0.100, enter:
http://192.168.0.100/
3 The Power Web Management Utility screen appears.
9.1.6.4 Using Power Web Management Utility
Power Web Management Utility is used in the same way as other Internet
Web pages. Click links in the page to jump to that page, and use the
9-11
Internet Fax & Network Scan
(Only with NEFAX691)
H
9
9.1 Overview
9
[Back] and [Next] buttons to navigate through pages that have already
been loaded.
9.1.6.5 About the Screen Layout
The following screen appears when you access Power Web Management
Utility.
Chapter 9
Note
Screen images used in this chapter may differ from the actual screen
display. They are also subject to change without notice.
3
Internet Fax & Network Scan
(Only with NEFAX691)
1
4
9-12
2
5
1
Status display
Displays the current status of the copier.
2
Administrator password
Enter the administrator password to log in to the
Administrator mode.
3
Tabs
Used to select the various categories of settings.
4
Menu
Used to select various setting items or display information.
5
Information/setting
display
Displays the details for the item selected from the menu.
9.1 Overview
9
9.1.6.6 Logging In as an Administrator
Some of the settings available in Power Web Management Utility can only
be changed by an administrator. These settings are only displayed when
you log in to the Administrator mode.
Logging in to Administrator Mode
1 Enter the administrator password in the “Admin Password” box at the
Chapter 9
left of the screen.
Internet Fax & Network Scan
(Only with NEFAX691)
2 Click the [Login] button to log in to the Administrator mode.
3 To log out, click the [Logout] button.
Note
The default password for Administrator mode is “sysadm”.
Be sure to change the administrator password before using
Administrator mode.
If no operations are performed for 10 minutes, Power Web
Management Utility automatically logs out.
The copier cannot be used when using Power Web Management
Utility while logged in to the with Administrator mode.
9-13
9.2 Getting Ready
9
9.2
Getting Ready
9.2.1
Connecting to a LAN Network
This copier supports the TCP/IP protocol used by LAN networks. In order
to use this protocol, the copier must be connected to the LAN with a
network cable.
Connecting the LAN Cable
Chapter 9
Insert the connector on one end of the LAN cable into the network port
(marked LAN) on the back of the copier, and the connector on the other
end to an open port on a network hub.
Internet Fax & Network Scan
(Only with NEFAX691)
Tip
The network port is on the back of the copier.
Use a Category 5 or 5E LAN cable.
The LAN cable is not included.
LED1
LED2
9-14
9.2 Getting Ready
9
About the LEDs
This LED ligths up when the network cable is connected
correctly. If this LED is not lit, check the connection
again, even if the copier appears to be connected
correctly. If this LED is not lit when both ends are
connected correctly, the network cable may be
damaged.
LED2 (ACT):
This LED blinks when data is being transferred.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
LED1 (LINK):
9-15
9.2 Getting Ready
9
9.2.2
Specifying the Network Settings
Depending on the network environment in which the copier is located,
there may be some restrictions on the network functions that the copier
can use. Specify the network settings to suit the functions and
environment required for your configuration.
9.2.2.1 Quick Overview of the Network Settings
Setting
Function
Description
Internet
Faxing
Scan
to Email
Scan to
Server
2: Required; -: Unnecessary; ●: As necessary
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
The network settings can be specified from the control panel of the copier
or using the Administrator mode of Power Web Management Utility.
Control
Panel
Power Web
Manageme
nt Utility
2 : Possible
- : Not possible
NETWORK SETTINGS
9-16
IP ADDRESS
This function is
used to specify the
IP address for the
copier.
Consult your
network
administrator for
information about
the IP address to
use.
2*2
2*2
2*2
2
2
SUBNET
MASK
This function is
used to specify the
subnet mask value
for the network.
Consult your
network
administrator for
details.
2*2
2*2
2*2
2
2
GATEWAY
This function is
used to specify the
default gateway
(IP address) of a
router on the
network.
Consult your
network
administrator for
details.
2*2
2*2
2*2
2
2
9.2 Getting Ready
9
Setting
DNS
CONFIG.
This function is
used to enable or
disable the DNS
(Domain Name
System) setting. If
there is a DNS
server on your
network, enter the
IP address of the
DNS server.
*If the DNS server
is located within
your local network,
select “ENABLE”.
If you are using
the DNS server of
an Internet service
provider (ISP) or
some other DNS
server located
outside your local
network, select
“DISABLE”.
Consult your
network
administrator for
details.
●
●
Control
Panel
Power Web
Manageme
nt Utility
●
2
2
Chapter 9
Description
Scan to
Server
Internet Fax & Network Scan
(Only with NEFAX691)
Function
Scan
to Email
Internet
Faxing
E-MAIL SETTING 1
SENDER
NAME
This function is
used to specify the
sender’s name.
2
2
●*1
2
2
E-MAIL
ADDRESS
This function is
used to specify the
e-mail address of
the sender.
Consult your
network
administrator for
details.
2
2
●*1
2
2
SMTP
SERVER
This function is
used to specify the
IP address or host
name of an SMTP
server.
Consult your
network
administrator for
details.
2
2
2*3
2
2
9-17
9.2 Getting Ready
9
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
Setting
Internet
Faxing
Scan
to Email
Scan to
Server
Control
Panel
Power Web
Manageme
nt Utility
●*1
2
2
2
●*1
2
2
2
2
●*1
2
2
2
2
●*1
2
2
Function
Description
SMTP PORT
NO.
This function is
used to specify the
port number (1 to
65535) for the
SMTP server.
Consult your
network
administrator for
details.
2
2
SMTP
TIMEOUT
This function is
used to specify the
length of time (in
seconds) until the
connection to the
SMTP server
times out. (30 to
300 seconds)
2
TEXT
INSERT
This function is
used to specify
whether or not text
explaining that an
image has been
attached to the email message is
inserted when
scan data is sent
as an e-mail
attachment.
DEFAULT
SUBJECT
This function is
used to specify the
default subject line
when sending
scan data as an email attachment.
E-MAIL SETTING 2
9-18
POP3
SERVER
This function is
used to specify the
IP address or host
name of the POP3
server.
Consult your
network
administrator for
details.
2
-
-
2
2
POP3 PORT
NO.
This function is
used to specify the
port number (1 to
65535) for the
POP3 server.
Consult your
network
administrator for
details.
2
-
-
2
2
9.2 Getting Ready
9
Setting
Internet
Faxing
Scan
to Email
Scan to
Server
Power Web
Manageme
nt Utility
-
2
2
-
-
2
2
2
-
-
2
2
This function is
used to specify the
time interval (in
minutes) for
checking e-mail
when the Auto
Reception
function is
enabled. ( OFF, 1
to 60 minutes)
2
-
-
2
2
This function is
used to specify the
e-mail addresse
where
notifications are
sent if an error
occurs while an
Internet fax is
being received.
2
-
-
2
2
POP3
TIMEOUT
This function is
used to specify the
length of time (in
seconds) until the
connection to the
POP3 server
times out. (30 to
300 seconds)
2
-
POP3
ACCOUNT
This function is
used to specify the
account name
used to log in to
the POP3 server.
Consult your
network
administrator for
details.
2
POP3
PASSWORD
This function is
used to specify the
password
associated with
the account name
used to log in to
the POP3 server.
Consult your
network
administrator for
details.
AUTO
RECEPTION
REPLY
ADDRESS
Internet Fax & Network Scan
(Only with NEFAX691)
Description
Chapter 9
Control
Panel
Function
9-19
9.2 Getting Ready
9
Chapter 9
Setting
Function
Description
HEADER
PRINT
This function is
used to specify
whether or not to
print header
information when
printing e-mail
messages that
have been
received.
Internet
Faxing
2
Scan
to Email
Scan to
Server
-
-
Control
Panel
Power Web
Manageme
nt Utility
2
2
-
2
Power Web Management Utility Administrator mode: “Scan” tab
Internet Fax & Network Scan
(Only with NEFAX691)
File
Destination
9-20
This function is
used to specify the
FTP destination
used for Scan to
Server (FTP)
operations. It is
used to specify the
IP address of the
FTP server, the
directory and other
settings.
-
-
2
9.2 Getting Ready
9
Setting
Function
Description
Internet
Faxing
Scan
to Email
Scan to
Server
Control
Panel
Power Web
Manageme
nt Utility
-
2
This function is
used to specify the
IP address for the
proxy server of an
FTP server.
-
-
●
*1: Required if notification of the URL is sent by e-mail.
*2: Can also be assigned automatically by the DHCP server.
*3: If there is no SMTP server available over the network, enter “0.0.0.0”
as the IP address.
9.2.2.2 Using the Control Panel To Specify Settings
Network Settings
These settings can be specified from the “NETWORK SETTINGS” menu
in Utility mode.
This section describes how to specify settings for the following functions.
G
IP ADDRESS
G
SUBNET MASK
G
GATEWAY
G
DNS CONFIG.
Note
Be sure to consult your network administrator before specifying any of
the network settings.
Tip
If you wish to cancel a change to a network setting before applying it,
press the [No] key. Press the [Yes] key after the message “STOP
SETTING?” appears.
9-21
Internet Fax & Network Scan
(Only with NEFAX691)
FTP
Configuration
Chapter 9
Power Web Management Utility Administrator mode: “Network” tab
9.2 Getting Ready
9
Setting the IP Address
1 Press the [Utility] key.
The Utility mode menu appears.
2 Press the
Chapter 9
or
key until
“NETWORK SETTING” appears.
3 Press the [1] key on the 10-key pad
Internet Fax & Network Scan
(Only with NEFAX691)
to select “IP ADDRESS”.
4 Press the
and
keys to
select “AUTO” or “SPECIFY”, and
then press the [Yes] key.
H
H
If “AUTO” is selected, the IP address is automatically acquired
from the DHCP server. The NETWORK SETTING screen appears.
If “SPECIFY” is selected, the screen for entering the IP address
appears. (Go to step 5.)
Note
“AUTO” is only available if there is a DHCP server on the network.
When “AUTO” is selected, there is no need to set the subnet mask
or gateway setting.
If a fixed IP address is being used, “IP Address in NVRAM” must
be selected in Power Web Management Utility. Select this option
from the screen displayed after clicking “TCP/IP Configuration” in
the menu on the “Network” tab.
5 Using the 10-key pad, enter the IP
address for the copier.
H
9-22
The illustration at the right is an
example of an IP address.
Consult your network administrator for details about these settings.
9.2 Getting Ready
9
6 Press the [Yes] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
7 While the NETWORK SETTING screen is displayed, press the [No]
key or [Panel Reset] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
Specifying the Subnet Mask
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“SUBNET MASK”.
2 Using the 10-key pad, enter the
subnet mask value.
H
The illustration at the right is an
example of a subnet mask
address. Consult your network administrator for details about
these settings.
3 Press the [Yes] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
4 While the NETWORK SETTING screen is displayed, press the [No]
key or [Panel Reset] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
5 Set the power switch of the copier to “2”, then “1” to restart the copier.
Specifying the (Default) Gateway
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“GATEWAY”.
9-23
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
8 Set the power switch of the copier to “2”, then “1” to restart the copier.
9.2 Getting Ready
9
2 Using the 10-key pad, enter the IP
address for the gateway.
H
The illustration at the right is an
example of a gateway address.
Consult your network administrator for details about these settings.
3 Press the [Yes] key.
Chapter 9
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
4 While the NETWORK SETTING screen is displayed, press the [No]
key or [Panel Reset] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
Internet Fax & Network Scan
(Only with NEFAX691)
5 Set the power switch of the copier to “2”, then “1” to restart the copier.
Specifying the DNS Configuration
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“DNS CONFIG”.
2 Press the
and
keys to
select “DISABLE” or “ENABLE”,
and then press the [Yes] key.
H
H
If “DISABLE” is selected, the NETWORK SETTING screen
appears.
If “ENABLE” is selected, the screen for entering the IP address of
the DNS server appears. (Go to step 3.)
3 Using the 10-key pad, enter the IP
address for the DNS server.
4 Press the [Yes] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
5 While the NETWORK SETTING screen is displayed, press the [No]
key or [Panel Reset] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
9-24
9.2 Getting Ready
9
6 Set the power switch for the copier to “2”, then “1” to restart the copier.
Specifying the E-mail Settings (“E-MAIL SETTING 1” Menu)
The settings for the E-MAIL SETTING 1 functions are specified from the
“E-MAIL SETTING 1” menu in Utility mode.
SENDER NAME
G
E-MAIL ADDRESS
G
SMTP SERVER
G
SMTP PORT NO.
G
SMTP TIMEOUT
G
TEXT INSERT
G
DEFAULT SUBJECT
Tip
If you wish to cancel a change to a setting before applying it, press the
[No] key. Press the [Yes] key after the message “STOP SETTING?”
appears.
Registering the Sender’s Name
1 Press the [Utility] key. The Utility
mode menu screen appears.
2 Press the
or
key until “EMAIL SETTING 1” appears.
3 Press the [1] key on the 10-key pad
to select “SENDER NAME”.
4 Enter the sender name.
H
H
For information on entering text,
[ ]
refer to “Entering Text” on
page 3-18.
Up to 20 characters can be entered for the sender name.
9-25
Internet Fax & Network Scan
(Only with NEFAX691)
G
Chapter 9
This section describes how to specify settings for the following functions.
9.2 Getting Ready
9
5 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
Registering the E-mail Address of the Sender
1 From the “E-MAIL SETTING 1”
Chapter 9
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“E-MAIL ADDRESS”.
2 Enter the e-mail address of the
copier.
H
Internet Fax & Network Scan
(Only with NEFAX691)
H
H
H
[ ]
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the sender address.
Consult your network administrator for information about the e-mail
address to use.
If you do not receive e-mail on the copier, enter the e-mail address
of the administrator.
3 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
Specifying the SMTP Server Address
1 From the “E-MAIL SETTING 1”
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“SMTP SERVER”.
2 Enter the IP address or host name
of the SMTP server.
H
H
H
H
[ ]
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the host name.
The DNS settings must have been specified before the host name
for the SMTP server can be specified.
The illustration at the right is an example of a host name. Consult
your network administrator for details about this setting.
3 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
9-26
9.2 Getting Ready
9
Specifying the SMTP Port Number (“SMTP PORT NO.” Function)
1 From the “E-MAIL SETTING 1”
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“SMTP PORT NO.”.
2 Enter the port number for the SMTP
H
H
For information on entering text,
refer to “Entering Text” on page 3-18.
The port number can be set between 1 and 65535.
Normally, port number 25 is used.
3 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
Specifying the Timeout Period for the SMTP Server (“SMTP
TIMEOUT” Function)
1 From the “E-MAIL SETTING 1”
menu in the Utility mode, press the
[5] key on the 10-key pad to select
“SMTP TIMEOUT”.
2 Enter the timeout period (in
seconds).
H
H
e (
)
For information on entering text,
refer to “Entering Text” on page 3-18.
The timeout period can be set between 30 and 300 seconds.
3 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
Specifying Whether or Not To Insert a Text Description (“TEXT
INSERT” Function)
1 From the “E-MAIL SETTING 1”
menu in the Utility mode, press the
[6] key on the 10-key pad to select
“TEXT INSERT”.
9-27
Internet Fax & Network Scan
(Only with NEFAX691)
H
Chapter 9
server.
9.2 Getting Ready
9
2 Press the
and
keys to
select “ON” or “OFF”, and then
press the [Yes] key.
The E-MAIL SETTING 1 screen
appears again.
Specifying the Default Subject Line
1 From the “E-MAIL SETTING 1”
Chapter 9
menu in the Utility mode, press the
[7] key on the 10-key pad to select
“DEFAULT SUBJECT”.
2 Enter text for the default subject
Internet Fax & Network Scan
(Only with NEFAX691)
line.
H
H
[ ]
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 20 characters can be entered for the default subject.
3 Press the [Yes] key.
The E-MAIL SETTING 1 screen appears again.
Specifying Other E-mail Settings (“E-MAIL SETTING 2” Menu)
The settings for the E-MAIL SETTING 2 functions are specified from the
“E-MAIL SETTING 2” menu in Utility mode.
This section describes how to specify settings for the following functions.
G
POP3 SERVER
G
POP3 PORT NO.
G
POP3 TIMEOUT
G
POP3 ACCOUNT
G
POP3 PASSWORD
G
AUTO RECEPTION
G
REPLY ADDRESS
G
HEADER PRINT
Tip
If you wish to cancel a change to a setting before applying it, press the
[No] key. Press the [Yes] key after the message “STOP SETTING?”
appears.
9-28
9.2 Getting Ready
9
Specifying the POP3 Server Address
1 Press the [Utility] key. The Utility
mode menu appears.
2 Press the
Chapter 9
or
key until “EMAIL SETTING 2” appears.
to select “POP3 SERVER”.
4 Enter the IP address or host name
of the POP3 server.
H
H
H
H
[ ]
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the host name.
The DNS settings must have been specified before the host name
for the POP3 server can be specified.
The illustration at the right is an example of a host name. Consult
your network administrator for details about this setting.
5 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears.
Specifying the POP3 Port Number (“POP3 PORT NO.” Function)
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“POP3 PORT NO.”.
2 Enter the port number for the POP3
server.
H
H
H
For information on entering text,
refer to “Entering Text” on page 3-18.
The port number can be set between 1 and 65535.
Normally, port number 110 is used.
9-29
Internet Fax & Network Scan
(Only with NEFAX691)
3 Press the [1] key on the 10-key pad
9.2 Getting Ready
9
3 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
Specifying the Timeout Period for the POP3 Server (“POP3
TIMEOUT” Function)
1 From the “E-MAIL SETTING 2”
Chapter 9
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“POP3 TIMEOUT”.
2 Enter the timeout period (in
seconds).
Internet Fax & Network Scan
(Only with NEFAX691)
H
H
e (
For information on entering text,
refer to “Entering Text” on page 3-18.
The timeout period can be set between 30 and 300 seconds.
3 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
Specifying the POP3 Account Name
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“POP3 ACCOUNT”.
2 Enter the account name.
H
H
For information on entering text,
refer to “Entering Text” on
page 3-18.
Up to 64 characters can be entered for the account name.
3 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
Specifying the POP3 Password
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[5] key on the 10-key pad to select
“POP3 PASSWORD”.
9-30
)
9.2 Getting Ready
9
2 Enter the password.
H
H
H
For information on entering text,
refer to “Entering Text” on
page 3-18.
Up to 32 characters can be entered for the password.
The illustration at the right is an example of the password display.
Consult your network administrator for details about this setting.
Chapter 9
3 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
Setting Up Auto Reception
menu in the Utility mode, press the
[6] key on the 10-key pad to select
“AUTO RECEPTION”.
2 Press the
and
keys to
select “ON” or “OFF”, and then
press the [Yes] key.
H
H
If “ON” is selected, the screen used to specify the time interval for
checking e-mail appears. (Go to step 3.)
If “OFF” is selected, the E-MAIL SETTING 2 screen appears again.
3 Specify the time interval (in
minutes) for checking e-mail.
H
The time interval for
automatically checking for new e-mail messages can be set
between 1 minute and 60 minutes.
4 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
9-31
Internet Fax & Network Scan
(Only with NEFAX691)
1 From the “E-MAIL SETTING 2”
9.2 Getting Ready
9
Specifying the Address for Result Notifications
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[7] key on the 10-key pad to select
“REPLY ADDRESS”.
2 Enter the e-mail address to which
Chapter 9
error notifications should be sent.
H
H
Internet Fax & Network Scan
(Only with NEFAX691)
H
[ ]
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the reply address.
Normally, the reply address is set to the e-mail address of the
administrator.
3 Press the [Yes] key.
The E-MAIL SETTING 2 screen appears again.
Specifying Whether or Not To Print Header Information (“HEADER
PRINT” Function)
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[8] key on the 10-key pad to select
“HEADER PRINT”.
2 Press the
and
keys to
select “ON” or “OFF”, and then
press the [Yes] key. The E-MAIL
SETTING 2 screen appears again.
9.2.2.3 Specifying Settings Using Power Web Management Utility
The network settings can be specified using Power Web Management
Utility.
1 Start up Power Web Management Utility.
H
Refer to “Using Power Web Management Utility” on page 9-10.
2 Log in to the Administrator mode.
3 To specify the settings using Power Web Management Utility, click the
appropriate tab and specify the desired settings, and then click the
[Apply] button.
H
9-32
If the settings on the Network tab are modified, they are only
9.2 Getting Ready
9
enabled after the [Apply] button is clicked, then the [Reset] button
next to “NIC and Printer Controller Reset” on the “System” tab is
clicked after the message “Update Successful” has appeared.
“Network” tab
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
TCP/IP Configuration
TCP/IP Configuration
Function
Description
IP Address
This function is used to specify the IP address for the copier.
Subnet Mask
This function is used to specify the subnet mask used to access
the network.
Default Gateway
This function is used to specify the default gateway used to
access the network.
Base Port Number
This function is used to specify the port number for RAW
printing.
DHCP (APIPA)
Select this function if the IP address is automatically assigned
by a DHCP server or APIPA.
IP Address in NVRAM
Select this function if a fixed IP address is used.
9-33
9.2 Getting Ready
9
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
SMTP & POP3 Configuration
SMTP Configuration
9-34
Function
Description
SMTP Server Address
This function is used to specify the IP address or host name of
an SMTP server. (Up to 64 characters)
Default Subject for E-mail
Attachment
This function is used to specify the default subject line when
sending scan data as an e-mail attachment. (Up to 20
characters)
Sender name
This function is used to specify the sender’s name when
sending scan data as an e-mail attachment. (Up to 20
characters)
E-Mail Address
This function is used to specify the sender’s e-mail address
when sending scan data as an e-mail attachment. (Up to 64
characters)
Always enter the e-mail address of the sender, not that of the
copier itself.
Port Number
This function is used to specify the port number for the SMTP
server. Normally, port number 25 is used. (1 to 65535)
9.2 Getting Ready
9
Function
Description
SMTP Server Timeout
This function is used to specify the length of time (30 to 300
seconds) until the connection to the SMTP server times out.
Description
POP3 Server Address
This function is used to specify the IP address or host name of
the POP3 server. (Up to 64 characters)
Account Name
This function is used to specify the account name used to log
in to the POP3 server. (Up to 64 characters)
Password
This function is used to specify the password associated with
the account name used to log in to the POP3 server. (Up to 32
characters)
Auto Reception
This function is used to specify the time interval (between 1 and
60 minutes) for checking e-mail when the Auto Reception
function is enabled.
Reply Address
This function is used to specify the return e-mail address for
error messages. If an error occurs, an error message will be
sent to the e-mail address specified here. Normally, the reply
address is set to the e-mail address of the administrator. (Up to
64 characters)
Port Number
This function is used to specify the port number for the POP3
server. Normally, port number 110 is used. (1 to 65535)
POP3 Server Timeout
This function is used to specify the length of time (30 to 300
seconds) until the connection to the POP3 server times out.
9-35
Internet Fax & Network Scan
(Only with NEFAX691)
Function
Chapter 9
POP3 Configuration
9.2 Getting Ready
9
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
FTP & DNS Configuration
FTP Configuration
Function
Description
FTP Proxy Server Address
This function is used to specify the IP address for the proxy
server used to access an FTP server.
Remote Port Number of
Proxy
This function is used to specify the port number for the proxy
server. (1 to 65535)
FTP Server Timeout
This function is used to specify the length of time (5 to 300
seconds) until the connection to the FTP server times out.
DNS Configuration
9-36
Function
Description
Enable DNS Server
This function is used to enable the use of a DNS server to
resolve addresses.
DNS Server Address
This function is used to specify the IP address of the DNS
server when “Enable DNS Server” is selected.
9.2 Getting Ready
9
“Fax” Tab
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
Fax Configuration
E-mail Setting
Function
Description
Text Insert
This function is used to specify whether or not text explaining
that an image has been attached to the e-mail message is
inserted when scan data is sent as an e-mail attachment.
Header Print
This function is used to specify whether or not to print header
information when printing e-mail messages that have been
received.
9-37
9.2 Getting Ready
9
“Scan” Tab
File Destination Setting
1 Click a number in the File Destination List that does not contain a file
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
destination.
9-38
9.2 Getting Ready
9
2 Enter the necessary information in the screen that appears.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
1
2
3
4
5
File Destination
Function
Description
Destination Name
This function is used to specify the name for the file destination.
(Up to 20 characters)
FTP Server Address
This function is used to specify the host name or IP address of
the FTP site where the scan data will be sent. (Up to 64
characters)
Directory
This function is used to specify the file path of the directory on
the FTP site where the scan data will be stored. (Up to 128
characters)
Use Proxy
This function is used to specify whether or not to access the
FTP site via a proxy server. (For information on proxy server
settings, refer to “FTP & DNS Configuration” on page 9-36.)
9-39
9.2 Getting Ready
9
Function
Description
Remote Port Number
This function is used to specify the remote port number (1 to
65535) if a proxy server is not being used. Normally, port
number 21 is used.
Chapter 9
E-Mail Notification
Function
Description
Enable Notification
This function is used to specify whether or not to send an e-mail
notification when scan data is uploaded to an FTP server.
Notification Address
This function is used to specify the e-mail addresses (up to 10)
where e-mail notifications should be sent. (Up to 64 characters)
Internet Fax & Network Scan
(Only with NEFAX691)
Account Information
9-40
Function
Description
Anonymous
This function should be selected if the FTP site is an
anonymous FTP server.
Private Site
If the FTP site requires user authentification, specify settings
for the following.
User Name: The user name (up to 20 characters) used to log
in to the FTP site.
Password: The password (up to 20 characters) associated with
the user name used to log in to the FTP site.
Confirm: Used to specify the password for confirmation.
9.2 Getting Ready
Adding Destinations
Destinations can be added using the control panel of the copier or using
Power Web Management Utility.
E-mail Address Location
Control Panel
Power Web
Management Utility
One-touch dial key
2
2
Speed dial number
2
2
Group dial key
2
2
Speed dial number
(with FTP server
addresses added)
-
2
Chapter 9
2: Can be added; -: Cannot be added
Internet Fax & Network Scan
(Only with NEFAX691)
9.2.3
9
9-41
9.2 Getting Ready
9
9.2.3.1 Using the Control Panel To Add Addresses
Specifying the Settings for a One-Touch Dial Key
1 Press the [Utility] key.
2 Press the
Chapter 9
key until “FAX
REGISTRATION” appears.
3 Press the [1] key on the 10-key pad
to select “ONE-TOUCH DIAL”.
Internet Fax & Network Scan
(Only with NEFAX691)
4 Press the one-touch dial key where
you wish to add an address.
5 Enter the recipient name.
H
H
For information on entering text, refer to “Entering Text” on
page 3-18.
Up to 20 characters can be
entered for the recipient name.
6 Press the [Yes] key.
7 Enter the e-mail address of the
recipient.
H
H
H
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the e-mail address.
If only numbers are entered for the address, it will be regarded as
a fax number.
8 Press the [Yes] key.
H
H
9-42
The [Yes] key cannot be pressed if the e-mail address does not
contain “@”.
The settings are registered. To add information for other one-touch
dial keys, repeat steps 4 through 8.
9.2 Getting Ready
9
9 Press the [No] key when you have
finished adding addresses.
The FAX REGISTRATION screen
appears again.
Specifying the Settings for a Speed Dial Number
1 Press the [Utility] key.
Chapter 9
2 Press the
key until “FAX
REGISTRATION” appears.
3 Press the [2] key on the 10-key pad
Internet Fax & Network Scan
(Only with NEFAX691)
to select “SPEED DIAL”.
4 Use the 10-key pad to enter the 3digit speed dial number where you
wish to add an address. (Example:
011)
5 Enter the recipient name.
H
H
For information on entering text,
refer to “Entering Text” on
page 3-18.
Up to 20 characters can be entered for the recipient name.
6 Press the [Yes] key.
7 Enter the e-mail address of the
recipient.
H
H
H
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 64 characters can be entered for the e-mail address.
If only numbers are entered for the address, it will be regarded as
a fax number.
8 Press the [Yes] key.
H
H
The [Yes] key cannot be pressed if the e-mail address does not
contain “@”.
The settings are registered. To add information for other speed dial
numbers, repeat steps 4 through 8.
9-43
9.2 Getting Ready
9
9 Press the [No] key when you have
finished adding addresses.
The FAX REGISTRATION screen
appears again.
Specifying the Settings for a Group Dial Key
1 Press the [Utility] key.
Chapter 9
2 Press the
key until “FAX
REGISTRATION” appears.
3 Press the [3] key on the 10-key pad
Internet Fax & Network Scan
(Only with NEFAX691)
to select “GROUP DIAL”.
4 Press the one-touch dial key where
you wish to add a group dial setting.
5 Press the
and
keys to
select a GROUP DIAL number, and
then press the [Yes] key.
6 Enter a group name, and then press
the [Yes] key.
H
H
For information on entering text,
refer to “Entering Text” on page 3-18.
Up to 20 characters can be entered for the group name.
7 Use the one-touch dial keys and
speed dial numbers to enter the
address for the recipient.
Tip
To delete the currently displayed destination, press the [No] key, and
then select a new recipient.
8 Select the next destination, and
then press the [Yes] key.
H
9-44
Repeat steps 6 and 7 until all of
9.2 Getting Ready
H
H
9
the destinations have been specified.
Up to 50 destinations can be specified for one group dial key.
In this case, the numbers of destinations specified for the onetouch (group dial) key are added to the current group dial setting.
9 Press the [Start] key when you have
finished adding addresses.
The settings are registered. To
add information for other group dial keys, repeat steps 4 through 8.
Chapter 9
H
10 Press the [No] key when you have
finished adding addresses.
Internet Fax & Network Scan
(Only with NEFAX691)
The FAX REGISTRATION screen
appears again.
9-45
9.2 Getting Ready
9
9.2.3.2 Using Power Web Management Utility To Add Addresses
Specifying Settings for One-Touch Dialing
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
From the page displayed by clicking “One-Touch Dial Setting” in the menu
on the “Fax” tab, one-touch dial settings for the copier can be specified.
1
9-46
2
3
4
5
1
No.
One-touch dial number (01 to 64)
2
Name
The name of the destination for the one-touch dial setting.
3
Destination address
The address programmed for the one-touch dial setting.
Depending on the type of destination, this address can be
a fax number or an e-mail address.
4
Timer Transmission
The send time is displayed for one-touch dial settings
specified for time transmission.
5
[Delete] button
Click this button to delete the selected one-touch dial
setting.
9.2 Getting Ready
9
Adding a New One-Touch Dial Setting
1 Start up Power Web Management Utility.
H
Refer to “Using Power Web Management Utility” on page 9-10.
2 Log in to the Administrator mode.
4 Click the one-touch dial number where you wish to add a new address.
Internet Fax & Network Scan
(Only with NEFAX691)
The One-Touch Registration screen appears.
Chapter 9
3 Click “One-Touch Dial Setting” in the menu on the “Fax” tab.
5 Select “E-mail” from the drop-down list, and then click the [Apply]
button .
6 Enter the destination name and e-mail address below “E-mail
Destination”, and then click the [Apply] button.
9-47
9.2 Getting Ready
9
Specifying the Settings for Speed Dialing
From the page displayed by clicking “Speed Dial Setting” in the menu on
the “Fax” tab, speed dial settings for the copier can be specified.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
1
2
9-48
3
4
5
1
Index
Click an index number to jump to the corresponding speed
dial list.
2
No.
Speed dial number (001 to 200)
3
Destination Name
The destination programmed with the selected speed dial
number
4
Destination address
The destination address programmed with the selected
speed dial number
Depending on the type of destination, this address can be
a fax number or an e-mail address.
5
[Delete] button
Click this button to delete the selected speed dial setting.
9.2 Getting Ready
9
Adding a New Speed Dial Setting
1 Start up Power Web Management Utility.
H
Refer to “Using Power Web Management Utility” on page 9-10.
2 Log in to the Administrator mode.
The Speed Dial Registration screen appears.
5 Select “E-mail” from the drop-down list, and then click the [Apply]
button.
6 Enter the destination name and e-mail address below “E-mail
Destination”, and then click the [Apply] button.
9-49
Internet Fax & Network Scan
(Only with NEFAX691)
4 Click the speed dial number where you wish to add a new address.
Chapter 9
3 Click “Speed Dial Setting” in the menu on the “Fax” tab.
9.2 Getting Ready
9
Specifying the Settings for Group Dialing
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
From the page displayed by clicking “Group Dial Setting” in the menu on
the “Fax” tab, group dial settings for the copier can be specified.
1
2
3
4
1
No.
One-touch dial number (01 to 64)
2
Destination Name
The group name is displayed for the one-touch dial keys
that contain groups.
3
Address
“(Group Dial)” is displayed for the one-touch dial keys that
contain groups.
4
[Delete] button
Click this button to delete the one-touch dial settings that
contain group dial information.
Adding a New Group Dial Setting
1 Start up Power Web Management Utility.
H
Refer to “Using Power Web Management Utility” on page 9-10.
2 Log in to the Administrator mode.
3 Click “Group Dial Setting” in the menu on the “Fax” tab.
4 Click the group dial number where you wish to add a new address.
9-50
9.2 Getting Ready
9
5 The Group Dial Registration screen appears. Destinations that have
already been specified for one-touch dialing or speed dialing can be
added to the 50 destinations specified for a group dial key. To select
a destination, select the check box to the left of the destination in the
list.
6 Click the [Apply] button.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
1
2 3
1
Group Dial Name
This function is used to specify the name for the group dial
setting. (Up to 20 characters)
2
One-Touch Dial Index
Click an index number to jump to the corresponding onetouch dial list.
3
Speed Dial Index
Click an index number to jump to the corresponding speed
dial list.
9-51
9.2 Getting Ready
9
Specifying the Settings for Speed Dialing (FTP Server)
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
From the page displayed by clicking “File Destination Setting” in the menu
on the “Scan” tab, FTP servers can be specified for speed dial numbers
on the copier.
1
9-52
2
3
4
1
No.
Speed dial number (201 to 210)
2
Destination Name
FTP server name
3
Address
FTP server address
4
[Delete] button
Click this button to delete the selected speed dial setting.
9.2 Getting Ready
9
Adding a New Speed Dial (FTP Server) Setting
1 Start up Power Web Management Utility.
H
Refer to “Using Power Web Management Utility” on page 9-10.
2 Log in to the Administrator mode.
4 Click the speed dial number where you wish to add a new address.
5 The File Destination screen appears. Enter the necessary information,
and then click the [Apply] button.
Chapter 9
3 Click “File Destination Setting” in the menu on the “Scan” tab.
Internet Fax & Network Scan
(Only with NEFAX691)
1
2
3
4
5
9-53
9.2 Getting Ready
9
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
File Destination
Function
Description
Destination Name
This function is used to specify the name for the file destination.
(Up to 20 characters)
FTP Server Address
This function is used to specify the host name or IP address of
the FTP site where the scan data will be sent. (Up to 64
characters)
Directory
This function is used to specify the file path of the directory on
the FTP site where the scan data will be stored. (Up to 128
characters)
Use Proxy
This function is used to specify whether or not to access the
FTP site via a proxy server. (For information on proxy server
settings, refer to “FTP & DNS Configuration” on page 9-36.)
Remote Port Number
This function is used to specify the remote port number (1 to
65535) if a proxy server is not being used. Normally, port
number 21 is used.
E-Mail Notification
Function
Description
Enable Notification
This function is used to specify whether or not to send an e-mail
notification when scan data is uploaded to an FTP server.
Notification Address
This function is used to specify the e-mail addresses (up to 10)
where e-mail notifications should be sent. (Up to 64 characters)
Account Information
9-54
Function
Description
Anonymous
This function should be selected if the FTP site is an
anonymous FTP server.
Private Site
If the FTP site requires user authentification, specify settings
for the following.
User Name: The user name (up to 20 characters) used to log
in to the FTP site
Password: The password (up to 20 characters) associated with
the user name used to log in to the FTP site
Confirm: Used to specify the password for confirmation
9.2 Getting Ready
9
Downloading and Uploading the Destination List
2
3
1
1
[Apply] button
Click this button to export to a CSV file the list of
destinations programmed with one-touch dial keys and
speed dial numbers. (A file download window opens.)
2
[Browse] button
Click this button to select a CSV file containing
destinations programmed with one-touch dial keys and
speed dial numbers.
3
[Apply] button
Click this button to upload the selected CSV file containing
one-touch dial key and speed dial number settings to the
copier.
9-55
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
From the page displayed by clicking “Downloading/Uploading Destination
list” in the menu on the “Fax” tab, you can export to a CSV file the onetouch dial and speed dial settings for destinations (except FTP server
destinations) registered on the copier (download). You can also upload a
CSV file to the copier.
9.3 Using Scan to E-mail Operations
9
9.3
Using Scan to E-mail Operations
Chapter 9
In order to perform this operation, an IP address, SMTP server, and email address must have already been specified.
Internet Fax & Network Scan
(Only with NEFAX691)
Tip
With a Scan to E-mail operation, documents are sent via a mail server.
They are not sent directly to the recipient. In addition, images are
regarded as having been sent successfully on completion of their
transmission to the server.
If the job could not be sent, the transmission result report is printed.
To cancel a job while the document is being scanned, press the [Stop]
key.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [Function] key, and then select “CANCEL
RESERV.”. (Refer to “Canceling (Deleting) a Document Queued in the
Memory for Transmission” on page 6-19.)
9-56
9.3 Using Scan to E-mail Operations
9.3.1
9
Transmission Procedures
9.3.1.1 Starting to Scan
1 Press the [Scan] key.
Chapter 9
The copier switches to Scan mode,
and the Scan screen appears.
2 Place the document to be
H
H
Internet Fax & Network Scan
(Only with NEFAX691)
scanned in the auto document
feeder.
Adjust the guides to the
size of the document.
Load the document with
the surface to be scanned
face up.
3 Press the [123/ABC] key.
4 Press the keys on the 10-key pad to
enter the e-mail address, and then
press the [Yes] key. The e-mail
address can also be specified using
one of the following methods.
H
H
H
H
“Specifying the Destination Using One-Touch Dial Keys” on
page 9-63.
“Specifying the Destination Using Speed Dial Numbers” on
page 9-64.
“Specifying the Destination Using the Phone Book” on page 9-66.
To skip specifying the subject line, resolution, etc., press the [Start]
key, instead of the [Yes] key.
9-57
9.3 Using Scan to E-mail Operations
9
H
If settings such as the subject, cc recipient, and resolution are not
to be specified, press the [Start] key instead of the [Yes] key, and
skip to step 10.
5 Enter a title (subject), and then
press the [Yes] key.
Chapter 9
6 Enter the e-mail address for any
additional recipient, and then press
the [Yes] key.
Internet Fax & Network Scan
(Only with NEFAX691)
H
To specify more then one CC address, press the [Yes] key to enter
the additional addresses. Repeat step 6 until all of the recipients
have been specified.
7 After you have finished specifying
the addresses for additional
recipients, press the [Yes] key.
8 Press the
and
keys to select
the color mode (“COLOR” or “B/W”),
and then press the [Yes] key.
9 Press the
and
keys to select
the resolution (150× 150 dpi,
300× 300 dpi, or 600× 600 dpi), and
then press the [Yes] key.
H
H
H
The 600× 600 dpi resolution cannot be selected if “COLOR” was
selected as the scan mode in step 8.
To specify detailed settings for the scan mode, press the
key.
For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 9-59.
10 Press the [Start] key.
Scanning starts, and then the scan
data is sent to the recipients.
H To change the size of the scanned image, press the
key.
H For information on changing the size, refer to “Changing the
Scanned Image Size” on page 9-60.
9-58
9.3 Using Scan to E-mail Operations
9
9.3.1.2 Changing the Scan Mode Settings
The scan mode settings can be changed from the screen for selecting the
resolution. If the settings are not changed, scan data will be sent using the
default scan mode settings, or the initial settings.
For more details, refer to “Specifying the Default Settings for the Scan
Settings” on page 9-60.
1 Press the
2 Press the
and
keys to select
the resolution (150× 150 dpi,
300× 300 dpi, or 600× 600 dpi), and
then press the [Yes] key.
H
H
The 600× 600 dpi resolution cannot be selected if “COLOR” was
selected as the scan mode in step 1.
To specify detailed settings for the scan mode, press the
key.
3 Press the
and
keys to select
the data format (“TIFF” or “PDF”) for
e-mail attachments.
4 To change other settings, press the
H
H
key. (Go to Step 5.)
To quit making changes to the scan mode settings, press the
[Start] key. The screen for selecting the document mode appears.
If “COLOR” was selected for the color mode in step 1, press the
[Start] key.
5 Press the [Auto/Photo] key, to
select “[A]”(auto), “PHOTO”, or
“TEXT”.
H
The current setting appears on
the left side of the display.
6 If “PHOTO” or “TEXT” was selected,
press the
and
the density level.
keys to adjust
9-59
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
and
keys to select
the color mode, and then press the
[Yes] key.
9.3 Using Scan to E-mail Operations
9
7 To change other settings, press the
H
key. (Go to Step 8.)
To quit making changes to the scan mode settings, press the
[Start] key. The screen for selecting the document mode appears.
8 Press the
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
and
keys to select
the compression encoding method
(“MH”, “MR”, or “MMR”).
9 Press the [Start] key to return to the Scan screen.
The document mode selection screen appears.
9.3.1.3 Changing the Scanned Image Size
The setting for the size of the scan image can be changed from the screen
for selecting the document mode.
1 Press the
key in the screen for
selecting the SCAN SIZE.
2 Press the
and
keys to select
the scan size, and then press the
[Yes] key.
The document mode selection screen appears again.
9.3.1.4 Specifying the Default Settings for the Scan Settings
The default settings for resolution, data format, and encoding method
used by the Scan to E-mail and Scan to Server (FTP) functions can be
specified.
Specifying the Resolution
1 Press the [Utility] key.
2 Press the
or
key until
“SCAN SETTING” appears.
3 Press the [1] key on the 10-key pad
to select “RESOLUTION”.
4 Press the
and
keys to select
the resolution (150× 150 dpi,
300× 300 dpi, or 600× 600 dpi), and
9-60
9.3 Using Scan to E-mail Operations
9
then press the [Yes] key.
The SCAN SETTING screen appears.
Specifying the Data Format
1 Press the [Utility] key.
2 Press the
Chapter 9
or
key until
“SCAN SETTING” appears.
3 Press the [2] key on the 10-key pad
Internet Fax & Network Scan
(Only with NEFAX691)
to select “IMAGE FORMAT”.
4 Press the
and
keys to select
the data format (“TIFF” or “PDF”),
and then press the [Yes] key.
The SCAN SETTING screen appears.
Specifying the Encoding Method
1 Press the [Utility] key.
2 Press the
or
key until
“SCAN SETTING” appears.
3 Press the [3] key on the 10-key pad
to select “CODING METHOD”.
4 Press the
and
keys to select
the compression encoding method
(“MH”, “MR”, or “MMR”), and then
press the [Yes] key.
The SCAN SETTING screen appears.
9-61
9.3 Using Scan to E-mail Operations
9
9.3.1.5 If Memory Becomes Full While Scanning
A warning message will appear if the amount of free memory in the copier
becomes low while scanning a document.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
Approximately two seconds later
If the [Start] key is pressed within one minute of the message appearing,
the scan data for the pages that have already been scanned is sent. If the
auto document feeder is being used, the remaining pages in the document
will be scanned after the scan data has been sent.
If the [Yes] key is pressed within one minute of this message appearing,
or if no key is pressed, the job will be canceled.
9-62
9.3 Using Scan to E-mail Operations
Specifying the Destination Using One-Touch Dial Keys
Note
The one-touch dial setting must have already been specified.
1 Press the one-touch dial key
([01] to [64]) programmed with
the e-mail address where you
want to send the scan data.
01/33
02/34
03/35
04/36
05/37
06/38
07/39
08/40
09/41
10/42
11/43
12/44
13/45
14/46
15/47
16/48
17/49
18/50
19/51
20/52
21/53
22/54
23/55
24/56
25/57
26/58
27/59
28/60
29/61
30/62
31/63
32/64
Chapter 9
For information on setting up one-touch dial keys, refer to “Adding
Destinations” on page 9-41.
Internet Fax & Network Scan
(Only with NEFAX691)
9.3.2
9
9-63
9.3 Using Scan to E-mail Operations
9
9.3.3
Specifying the Destination Using Speed Dial Numbers
Note
The speed dial setting must have already been specified.
For information on setting up speed dial numbers, refer to “Adding
Destinations” on page 9-41.
Chapter 9
1 Press the [Speed Dial] key, and
then use the 10-key pad to enter the
3-digit speed dial number
programmed with the e-mail
address where you want to send the
scan data.
Internet Fax & Network Scan
(Only with NEFAX691)
H
9-64
If you make a mistake, press the
[No] key, and then enter the
correct number.
9.3 Using Scan to E-mail Operations
Specifying the Destination Using Group Dial Keys
Note
The group dial setting must have already been specified.
If at least one fax number is registered as a recipient with a group dial
key, that group dial key cannot be used with the Scan to E-mail
transmission. In this case, the message “NOT E-MAIL ADDRESS”
appears in the display.
1 Press the one-touch dial key
([01] to [64]) programmed with
the group where you want to
send the scan data.
01/33
02/34
03/35
04/36
05/37
06/38
07/39
08/40
09/41
10/42
11/43
12/44
13/45
14/46
15/47
16/48
17/49
18/50
19/51
20/52
21/53
22/54
23/55
24/56
25/57
26/58
27/59
28/60
29/61
30/62
31/63
32/64
9-65
Chapter 9
For information on setting up group dial keys, refer to “Adding
Destinations” on page 9-41.
Internet Fax & Network Scan
(Only with NEFAX691)
9.3.4
9
9.3 Using Scan to E-mail Operations
9
9.3.5
Specifying the Destination Using the Phone Book
The phone book contains all programmed one-touch dialing and speed
dialing numbers, allowing you to search for and select the recipient that
you wish to send a document to.
Chapter 9
1 Press the [Phone Book] key.
2 Press the
Internet Fax & Network Scan
(Only with NEFAX691)
and
keys to select
“LIST” or “SEARCH”, and then
press the [Yes] key.
H
H
If “LIST” is selected, the detailed
settings for the one-touch dial
keys and speed dial numbers
are displayed. Press the
and
keys to select a recipient.
If “SEARCH” is selected, a
screen for entering the
characters to search for appears. This is used to enter part (or all)
of a recipient’s name. For information on performing the search,
refer to “To search the phone book” on page 5-10.
3 Press the [Start] key.
9-66
9.4 Using Scan to Server (FTP) Operations
Using Scan to Server (FTP) Operations
A specified recipient can be notified by e-mail of the FTP server
address where a file was uploaded. This setting can be specified using
Power Web Management Utility. (Refer to “File Destination Setting” on
page 9-38.)
To cancel a job while the document is being scanned, press the [Stop]
key.
If the job could not be sent, a transmission result report is printed.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [Function] key, and then select “CANCEL
RESERV.”. (Refer to “Canceling (Deleting) a Document Queued in the
Memory for Transmission” on page 6-19.)
9-67
Chapter 9
Tip
In order to perform this operation, an FTP server address must have
already been specified. Use Power Web Management Utility to specify
the settings. (Refer to “File Destination Setting” on page 9-38.)
Internet Fax & Network Scan
(Only with NEFAX691)
9.4
9
9.4 Using Scan to Server (FTP) Operations
9
9.4.1
Procedure for Scanning to a Server
9.4.1.1 Using the Auto Document Feeder
1 Press the [Scan] key.
Chapter 9
The copier switches to Scan mode,
and the scan screen appears.
2 Place the document to be scanned
Internet Fax & Network Scan
(Only with NEFAX691)
in the auto document feeder.
H
H
Adjust the guides to the size of
the document.
Load the document with the
surface to be scanned face up.
3 Press the [Speed Dial] key, and
then use the 10-key pad to enter the
3-digit speed dial number
programmed with the FTP server
address where you want to upload
the scan data.
H
H
H
H
Specify a speed dial number
between “201” and “210”.
An FTP server address can only
be specified with a speed dial number. In addition, the FTP server
addresses are registered for a speed dial number using Power
Web Management Utility. For details, refer to “Specifying the
Settings for Speed Dialing” on page 9-48.
If you make a mistake, press the [No] key, and then enter the
correct number.
If there is no address registered for the specified speed dial
number, an error message appears. Enter a correct speed dial
number.
4 Press the [Yes] key.
H
9-68
To skip specifying the image
resolution, press the [Start] key
instead of the [Yes] key.
9.4 Using Scan to Server (FTP) Operations
9
5 Press the
and
keys to select
the color mode (“COLOR” or “B/W”),
and then press the [Yes] key.
6 Press the
H
H
The 600× 600 dpi resolution cannot be selected if “COLOR” was
selected as the scan mode in step 5.
To specify detailed settings for the scan mode, press the
key.
For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 9-59.
7 Press the [Start] key.
Scanning starts, then the scan data
is sent to the recipients.
H To change the size of the scanned image, press the
key.
H For information on changing the size, refer to “Changing the
Scanned Image Size” on page 9-60.
Tip
Up to 10 specified recipients can be notified by e-mail of the FTP
server address where a file was uploaded. When using Power
Web Management Utility to register the speed dial information,
select “Enable Notification”. (Refer to “Adding a New Speed Dial
(FTP Server) Setting” on page 9-53.)
9-69
Internet Fax & Network Scan
(Only with NEFAX691)
H
Chapter 9
and
keys to select
the resolution (150× 150 dpi,
300× 300 dpi, or 600× 600 dpi), and
then press the [Yes] key.
9
9.4 Using Scan to Server (FTP) Operations
9.4.1.2 If Memory Becomes Full While Scanning
A warning message will appear if the amount of free memory in the copier
becomes low while scanning a document.
Chapter 9
Approximately two seconds later
Internet Fax & Network Scan
(Only with NEFAX691)
If the [Start] key is pressed within one minute of the message appearing,
the scan data for the pages that have already been scanned is sent. If the
auto document feeder is being used, the remaining pages in the document
will be scanned after the scan data has been sent.
If the [Yes] key is pressed within one minute of this message appearing,
or if no key is pressed, the job will be canceled.
9-70
9.5 Using Internet Faxing Operations
Using Internet Faxing Operations
The size of original that can be sent and the image quality varies
depending on the type of Internet fax at the receiving end. Be sure to
check the capabilities of the Internet fax device at the receiving end
before sending an Internet fax. If the capabilities of the Internet fax
device at the receiving end are unknown, send the fax as Letter size
(inch models) or A4 size (metric models) and at standard resolution.
In order to use Internet faxing, an IP address, SMTP server, and e-mail
address must have already been specified.
To cancel a job while the document is being scanned, press the [Stop]
key.
If the job could not be sent, a transmission result report is printed.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [Function] key, and then select “CANCEL
RESERV.”. (Refer to “Canceling (Deleting) a Document Queued in the
Memory for Transmission” on page 6-19.)
9-71
Chapter 9
Tip
Internet faxes are sent and received via a mail server. They are not
sent directly to the recipient. In addition, images are regarded as
having been sent successfully on completion of their transmission to
the server.
Internet Fax & Network Scan
(Only with NEFAX691)
9.5
9
9.5 Using Internet Faxing Operations
9
9.5.1
Procedure for Sending Internet Faxes
9.5.1.1 Starting to Scan
1 Press the [Fax] key.
Chapter 9
The copier switches to Fax mode,
and the fax screen appears.
Internet Fax & Network Scan
(Only with NEFAX691)
2 Place the document to be scanned
in the auto document feeder.
H
H
Adjust the guides to the size of
the document.
Load the document with the
surface to be scanned face up.
3 If necessary, adjust the fax resolution setting (p. 5-12).
4 Press the [123/ABC] key.
5 Using the 10-key pad, enter the email address of the recipient. The email address can also be specified
using one of the following methods.
H
H
H
9-72
“Specifying the Destination Using One-Touch Dial Keys” on
page 9-63.
“Specifying the Destination Using Speed Dial Numbers” on
page 9-64.
“Specifying the Destination Using the Phone Book” on page 9-66.
9.5 Using Internet Faxing Operations
H
9
For information on entering text, refer to “Entering Text” on
page 3-18.
6 Press the [Start] key. Scanning starts, and the scan data is sent to the
recipient.
9.5.1.2 If Memory Becomes Full While Scanning
Chapter 9
A warning message will appear if the amount of free memory in the copier
becomes low while scanning a document.
If the [Start] key is pressed within one minute of the message appearing,
the scan data for the pages that have already been scanned is sent. If the
auto document feeder is being used, the remaining pages in the document
will be scanned after the scan data has been sent.
If the [Yes] key is pressed within one minute of this message appearing,
or if no key is pressed, the job will be canceled.
9-73
Internet Fax & Network Scan
(Only with NEFAX691)
Approximately two seconds later
9
9.5.2
9.5 Using Internet Faxing Operations
Specifying the Destination Using Programmed Dialing
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
The only transmission functions that can be used when an e-mail address
is selected are broadcast transmission and timer transmission.
9-74
9.5 Using Internet Faxing Operations
Sending a Document to Multiple Destinations
(Broadcast Transmission)
The same scan data can be sent to multiple destinations.
The maximum number of destinations that can be specified at one time is
274.
Note
For information on using broadcast transmission, refer to “To fax using
broadcast transmission” on page 6-7.
Chapter 9
Internet Fax & Network Scan
(Only with NEFAX691)
9.5.3
9
9-75
9.5 Using Internet Faxing Operations
9
9.5.4
Sending a Document at a Specified Time (Timer
Transmission)
A document can be scanned and stored in the copier’s memory, then sent
at a specified time.
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
Note
For information on using timer transmission, refer to “To fax using
timer transmission” on page 6-11.
9-76
9.5 Using Internet Faxing Operations
Canceling (Deleting) a Document Queued for Timer
Transmission
Of the e-mail messages stored in the copier’s memory and reserved for
timer transmission, a specific e-mail message can be selected and
deleted.
Note
For information on canceling a queued document, refer to “Canceling
(Deleting) a Document Queued in the Memory for Transmission” on
page 6-19.
Chapter 9
Internet Fax & Network Scan
(Only with NEFAX691)
9.5.5
9
9-77
9.5 Using Internet Faxing Operations
9
9.5.6
Receiving Internet Faxes
9.5.6.1 Types of E-mail Messages That Can Be Received
Chapter 9
The copier can receive the following types of e-mail messages.
G
Body text of an e-mail message (single-byte characters only)
G
TIFF-F images
G
Body text of an e-mail message (single-byte characters only) and
TIFF-F images
G
Text files sent as attachments (single-byte characters only)
Internet Fax & Network Scan
(Only with NEFAX691)
Note
E-mail messages cannot be received if the IP address or POP3 server
address have not been specified. In addition, a transmission error will
occur if the POP3 account or POP3 password have not been specified
correctly. Refer to “Specifying Other E-mail Settings (“E-MAIL
SETTING 2” Menu)” on page 9-28.
If the body of an e-mail message contains HTML codes, it cannot be
printed.
E-mail messages cannot be received if they contain an attachment of
a format specific to a certain application.
If the e-mail message that arrives contains an attachment in a format
that cannot be received, a result notification is sent to the
administrator. Refer to “Specifying the Address for Result
Notifications” on page 9-32.
9.5.6.2 Auto Reception
If the copier is set to periodically check the POP3 server, Internet faxes
can be automatically received. Refer to “Setting Up Auto Reception” on
page 9-31.
If the copier is not set to automatically retrieve messages, e-mail must be
checked manually. Refer to “Manual Reception” on page 9-79.
9-78
9.5 Using Internet Faxing Operations
9
9.5.6.3 Manual Reception
Internet Fax & Network Scan
(Only with NEFAX691)
If the copier is not set to automatically retrieve messages, or you want to
check for messages immediately, e-mail can be checked manually.
Chapter 9
<Screen during auto reception>
Checking E-mail Manually
1 Press the [Fax] key. The copier
switches to Fax mode, and the fax
screen appears.
2 Press the [Function] key.
3 Press the [0] key on the 10-key pad.
Alternatively, press the [Function]
key 9 times to select “INTERNET
FAX RX”, and then press the [Yes]
key.
9-79
9.5 Using Internet Faxing Operations
9
4 Press the [Yes] key. The copier
Internet Fax & Network Scan
(Only with NEFAX691)
Chapter 9
checks the POP3 server for
received e-mail messages, then
begins to print any messages that
have been received. After checking for received e-mail messages and
printing them, the fax screen appears again.
9-80
9.5 Using Internet Faxing Operations
9.5.7
9
Forwarding Fax Documents
Fax messages received by the copier can be forwarded to another fax
machine (fax number) or to an Internet fax service (e-mail address).
Note
When forwarding a document that has been received by Internet fax,
some limitations may apply, depending on the data format of the
image or the type of destination.
Received Document
Destination
Forwarding Possible
: Conditionally possible; -: Cannot be sent
Fax
Fax no.
2
E-mail address
Internet fax
Fax no.
E-mail address
Internet Fax & Network Scan
(Only with NEFAX691)
2: Possible;
*
*
* Documents can be forwarded if they meet the following criteria.
Document size: Letter size (inch models), A4 size (metric models) or smaller
Resolution: Standard or Fine
Encoding method: MH
9.5.7.1 Using the Forwarding Function
1 Press the [Utility] key.
2 Press the
key until “RX
OPERATION” appears.
3 Press the [6] key on the 10-key pad
to select “FORWARD”.
4 Press the
and
keys to select
“ON”, “ON (PRINT)”, or “OFF”, and
then press the [Yes] key.
H
H
Chapter 9
If “ON” or “ON (PRINT)” are selected, the screen for specifying the
forwarding destination appears. (Go to Step 5.)
If “OFF” is selected, the RX OPERATION screen appears again.
9-81
9.5 Using Internet Faxing Operations
9
Tip
If the option to forward and print the document (“ON (PRINT)”) is
selected, the received fax is forwarded to a destination and is also
printed at the same time.
5 The destination e-mail address or fax number can be entered using
Chapter 9
the 10-Key pad, the one-touch dial keys, or speed dial numbers.
6 Press the [Yes] key.
Internet Fax & Network Scan
(Only with NEFAX691)
The RX OPERATION screen appears.
9-82
9.6 Checking the Transmission/Reception Results
Checking the Transmission/Reception Results
The transmission results for up to 60 messages, including sent and
received faxes, are recorded.
Chapter 9
The copier is set to automatically print the activity report each time there
have been 60 transmissions. In addition, the transmission result report
can be printed by pressing the [Status] key.
Internet Fax & Network Scan
(Only with NEFAX691)
9.6
9
9-83
9.6 Checking the Transmission/Reception Results
9
9.6.1
Checking the Transmission Results
Chapter 9
1 Press the [Status] key.
2 Press the
key once to select
“TX/RX RESULT”, and then press
the [Yes] key.
3 Press the
Internet Fax & Network Scan
(Only with NEFAX691)
and
keys to
display and check the desired
transmission results.
H
H
H
9-84
In the transmission results
screen, “TX” indicates result for
sent messages, “RX” indicates
results for received messages.
If the [No] key is pressed twice
while the transmission result are being displayed, the main screen
appears.
Press the [Start] key to print the transmission results report. After
the transmission result report has been printed, the main screen
appears.
10
Miscellaneous
Miscellaneous
Chapter 10
10
Miscellaneous
10
10.1
Specifications
Miscellaneous
Chapter 10
Specification
NEFAX671
Type
Desktop
Photoconductor
OPC
NEFAX691
Printing System
Electrostatic Dry Powdered Image Transfer to Plain Paper
Fusing System
Heated Roller
Copy Resolution
Horizontal: 600 dpi
Vertical: 392 dpt
Types of Original
Types: Sheets
Size: Maximum Legal L
Kinds of Paper
Plain paper, recycled paper (16 lb to 24 lb) / (60 g/m2 to 90 g/m2)
Exclusive paper: card (24-1/4 lb to 43-1/4 lb) / (91 g/m2 to 163 g/m2)
OHP transparencies, envelopes
Print Paper Size
<Tray1/Bypass Tray>
A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Invoice L,
FLS (13 × 8-1/4) / (210 mm x 330 mm)
Custom size: Width: 4-1/4 to 8-1/2 / 105 mm to 216 mm,
Length: 5-3/4 to 14 / 148 mm to 356 mm
Capacity
<Tray1>
Plain paper, recycled paper: 250 sheets (20 lb) / (80 g/m2 )
Exclusive paper: cards; 10 sheets,
OHP transparencies; 5 sheets, envelopes; 1 sheet
<Bypass Tray>
Plain paper, recycled paper: 10 sheets (20 lb) / (80 g/m2 )
Exclusive paper: cards; 1 sheet, OHP transparencies; 1 sheet,
envelopes; 1 sheet
Warm-up Time
Less than 25 seconds at room temperature (73.4°F) / (23°C)
Zoom Ratios
<For inch area>
Full size: × 1.000
Enlargement ratios: × 1.29, × 1.54 and × 2.00
Reduction ratios: × 0.50, × 0.64 and × 0.78
Zoom ratios: × 0.50 to × 2.00 (in × 0.01 increments)
<For metric area>
Full size: × 1.000
Enlargement ratios: × 1.15, × 1.41 and × 2.00
Reduction ratios: × 0.81, × 0.70 and × 0.50
Zoom ratios: × 0.50 to × 2.00 (in × 0.01 increments)
Multiple Copies
1 to 99 sheets
Density Control
Auto Text mode, Text mode, and Photo mode
Lost Image
Leading edge: 1/4 (4mm); Trailing edge: 1/4 (4mm);
Rear edge: 1/4 (4mm); Front edge: 1/4 (4mm)
10-2
Miscellaneous
10
Specification
NEFAX671
NEFAX691
Power Requirements
120-127 V: less than 7.2 A, 60 Hz
220-240 V: less than 3.8 A, 50/60 Hz
Power Consumption
760W
Dimensions
16-2/5 (416mm) (width) × 16−1/ 2 (419mm) (depth) × 16-1/10 (408)mm
(height)
Standard Memory
16 MB
Weight
Approx. 29 lb (13.2 kgs)
E-mail Transmission: SMTP, TCP/IP
FTP Transmission: FTP, TCP/IP
Resolution
150 × 150 dpi, 300 × 300 dpi, 600 × 600 dpi
Data Formats
E-Mail Format: MIME
Attached File Format: TIFF, PDF
Cording Method
MH, MR, MMR, JPEG (For Color mode, fixed at JPEG)
Network
Ethernet LAN (10BASE-T or 100BASE-TX connection)
Miscellaneous
Communications Protocols
Chapter 10
Scan to E-mail / Scan to Server
Internet Fax
Communications Protocols
E-mail Transmission: SMTP, TCP/IP
E-mail Reception: POP3, TCP/IP
Resolution
Transmission: 204 × 98 dpi, 204 × 196 dpi
Reception: 204 × 98 dpi, 204 × 196 dpi, 204 × 392 dpi, 200 × 100 dpi,
200 × 200 dpi
Data Formats
E-Mail Format: MIME
Attached File Format: TIFF-F
Coding Method
Transmission: MH
Reception: MH, MR, MMR, JBIG
Network
Ethernet LAN (10BASE-T or 100BASE-TX connection)
10-3
Miscellaneous
10
Miscellaneous
Chapter 10
Auto Document Feeder
Specification
NEFAX671
NEFAX691
Document Feeding System
Standard Mode: 1-sided original
Kinds of Original
Plain paper: 13-1/4 lb to 32 lb
Original Size
A4 L, B5 L, A5 L, Legal L, Letter L, Invoice L
Custom size:
Width: 5-3/4 to 8-1/2, Length: 5 to 14
Capacity of Document Feed
Tray
50~104g/m2 (13 ~ 28lb ): 30 pages (plain paper)
60~80g/m2 ( 16 ~ 20lb ) : 50 pages (plain paper)
10 pages for special paper
Power Consumption
30 W
Paper Feed Cassette ( Option: only for NEFAX691 )
Specification
Kinds or Paper
Plain paper, recycled paper (16 lb to 24 lb) / (60 g/m2 to 90 g/m2)
Paper Sizes
A4 L, Letter L
Capacity
500 sheets (20 lb) / (80 g/m2)
Power Consumption
Less than 7 W
Dimensions
15-4/5 (401 mm) (width) × 24-1/5 (615 mm) (depth) × 5-2/5 (138
mm) (height)
Weight
8.8 lb (4 kg)
10-4
Miscellaneous
10.2
10
Function Menu Commands
Settings
1 BROADCAST
Recipients
2 TIMER TX
Transmission time
3 MAILBOX TX
Recipient, mailbox ID and password
4 PRINT MAILBOX RX
Mailbox ID
5 POLLING TX
SINGLE/MULTI, polling ID and password
6 POLLING RX
Caller, polling ID and password
7 RELAY INITIATE
Recipient, relay box ID and password
8 CANCEL RESERV.
Select job
Miscellaneous
Menu
Chapter 10
Function Menu Commands
10-5
Miscellaneous
10
10.3
Care of the Machine
Cleaning
Turn off the machine before cleaning it.
Housing Cover
Wipe the surface of the housing
cover with a soft cloth dampened
with a mild household detergent.
Miscellaneous
Chapter 10
§
Control Panel
§
Wipe the surface of the Control
Panel clean with a soft, dry cloth.
Note
Incorrectly cleaning the Control
Panel keys may damage them.
Never use mild household
detergent or glass cleaner to clean
the Control Panel.
10-6
Miscellaneous
10.4
10
Glossary
Definition
Automatic redialing
If a call cannot be completed, for example if the recipient’s machine is
busy, the recipient is automatically called again. If a document queued in
the memory to be sent contains multiple pages, until the time for redialing
has been reached, it is advanced in the queue and sent.
F codes
F codes are mailbox functions, such as “SUB” (sub-addresses), “SEP”
(selective polling), “SID” and “PWD” (passwords), regulated by the G3
standards of the ITU-T (International Telecommunication Union).
Mailbox transmission/reception and relay initiation transmission are
possible only with similar machines compatible with F code transmission.
Internet fax
Faxes can be transmitted via the Internet or an Intranet instead of
through telephone lines.
Instead of a fax number, the recipient’s e-mail address is specified and
the scanned image (TIFF format) can be sent as an e-mail message to a
computer or Internet fax. In addition, e-mail messages from computers
can be received as images.
General subscriber line
Analog telephone lines (public network)
JBIG coding method
New method of data compression/decompression, standardized by the
Joint Bi-level Image Expert Working Group, a subcommittee of the
International Telecommunications Union (ITU-T). Effective for
transferring large amounts of data or high-resolution image data such as
halftones.
Manual reception
Receiving a fax document after talking on the telephone.
Manual transmission
Sending a fax document after talking on the telephone.
Memory
Stores fax and copy image data. By installing expansion memory, much
more image data can be stored in the memory.
Memory reception
When paper runs out or a paper misfeed occurs while receiving a fax, the
data is automatically stored in the memory and printed out later.
Even if the paper runs out during the night or when the user is away, the
fax document can still be received.
Network scanner
This is a function that allows scanned images to be sent to a computer
via a network. They can also be sent as e-mail messages or uploaded to
FTP servers.
PBX
Abbreviation for private branch exchange
Exchange equipment installed in a company or a plant to connect a
number of telephone sets with multiple station lines in order to enable
unrestricted communications between the telephone sets.
Protocols
The necessary rules for communication
Touch-tone signals
A signal used on the telephone line; used when calling on a push-button
line or using push-button services.
By pressing the [ ] key in the 10-Key Pad, touch-tone signals are used,
even if a dial phone line is connected.
10-7
Miscellaneous
Term
Chapter 10
Terms and Definitions
Miscellaneous
10
10.5
Paper Size and Zoom Ratio Tables
Chapter 10
Paper Sizes
Paper Format
Metric Size
English Size
A4
210 mm × 297 mm
8-1/4 × 11-3/4
A5
148 mm × 210 mm
5-3/4 × 8-1/4
A6
105 mm × 148 mm
4-1/4 × 5-3/4
B4
257 mm × 364 mm
10 × 14-1/4
B5
182 mm × 257 mm
7-1/4 × 10
B6
128 mm × 182 mm
5 × 7-1/4
Paper Format
English Size
Metric Size
Legal
8-1/2 × 14
216 mm × 356 mm
Foolscap
Government Legal
Miscellaneous
Foolscap
Foolscap
Foolscap
Folio
8-1/2 × 13
216 mm × 330 mm
8 × 13
203 mm × 330 mm
8-2/3 × 13
220 mm × 330 mm
8-1/4 × 13
210 mm × 330 mm
8-1/4 × 11-3/4
8-1/4 × 11-3/4
210 mm × 301 mm
Letter
8-1/2 × 11
216 mm × 279 mm
Government Letter
8 × 10-1/2
203 mm × 267 mm
Quarto
8 × 10
203 mm × 254 mm
5-1/2 × 8-1/2
140 mm × 216 mm
4× 6
102 mm × 152 mm
Statement
4× 6
10-8
Invoice
Miscellaneous
10
Zoom Ratios
Desired Paper Size
Zoom Ratio
A4
210 mm × 297 mm
8-1/4 × 11-3/4
A5
× 0.70
A6
× 0.50
B5
× 0.86
A5
148 mm × 210 mm
5-3/4 × 8-1/4
A6
105 mm × 148 mm
4-1/4 × 5-3/4
B5
182 mm × 257 mm
7-1/4 × 10
B6
× 0.61
A6
× 0.70
B6
× 0.86
A4
× 1.41
B5
× 1.22
A4
× 2.00
A5
× 1.41
B5
× 1.73
B6
× 1.22
A5
× 0.81
A6
× 0.57
B6
× 0.70
A3
× 1.64
A4
× 1.15
B4
× 1.41
A6
× 0.81
A4
× 1.64
A5
× 1.15
B4
× 2.00
B5
× 1.41
Document Paper Size
Desired Paper Size
Zoom Ratio
Legal
8-1/2 × 14
215.9 mm × 355.6 mm
Foolscap
× 0.92
Letter
× 0.78
Invoice
× 0.60
Letter
× 0.84
Invoice
× 0.64
B6
128 mm × 182 mm
5 × 7-1/4
Miscellaneous
Document Paper Size
Chapter 10
Metric Sizes
English Sizes
Foolscap
8-1/2 × 13
215.9 mm × 330.2 mm
10-9
Miscellaneous
10
Letter
8-1/2 × 11
215.9 mm × 279.4 mm
Invoice
× 0.64
Invoice
5-1/2 × 8-1/2
139.7 mm × 215.9 mm
Legal
× 1.54
Foolscap
× 1.52
Letter
× 1.29
Zoom ratio = Paper size/Document size
1 inch = 25.4 mm
Miscellaneous
Chapter 10
1 mm = 0.0394 inch
10-10
/