HP Digital Sending Software
maximize RETURN
MITIGATE risk
improve PERFORMANCE
Streamline document handling and improve core business processes with a solution
that integrates with your existing workflows. Incorporate paper documents into
electronic processes at the touch of a button. Send digitized information quickly
and securely to email, network folders, printers, fax services, and more.
HP Digital Sending Software 4 (HP DSS) is a server-based solution that enhances digital sending across
HP LaserJet MFPs, HP digital senders, and HP Scanjet devices. It provides a common administrative utility and
end-user interface across multiple devices and device types.
Improve business performance by transforming your documents
HP DSS is the key to a streamlined document “capture-process-route” system. It provides the link you need
between your HP digital sending devices and your electronic distribution and storage. The software leverages
current processes—such as network authentication, email addresses, and fax services—for an increased
return on your IT investment.
Address books—It’s a snap to send documents directly from devices using HP DSS’s many address book
options. With the Personal Address Book feature, users gain access to their Microsoft® Exchange contacts—
right from the control panel of the HP digital sending device. HP DSS also offers users a private address
book, which they can maintain from any device connected to the DSS server. Having hundreds, or even
thousands, of multifunction devices directly access your LDAP servers for addressing can bog down systems.
With LDAP Replication, DSS can offload these systems by replicating relevant addressing information into the
DSS address book. This enables a faster experience at the device’s control panel.
Custom keys—Administrators can ensure accurate indexing by creating a reusable “job” (using custom keys)
with associated prompts to facilitate the collection of metadata. Custom keys allow users to effortlessly send
documents to workflow destinations, such as network folders. HP DSS can also integrate with third-party
content management applications such as IBM® FileNet® P8 to send, retrieve, and process documents.
Document types—Transforming paper documents into electronic text is simple. HP DSS uses state-of-the-art
I.R.I.S. OCR (Optical Character Recognition) to convert documents from image files to popular file formats,
including searchable PDF, PDF/A, 1 High Compression PDF, 2 RTF, TXT, and HTML. Documents can also be
converted into XML for easy integration into content management applications.
PDF/A files meet the PDF/A-1b ISO 19005-1:2005 standard for long-term archival of electronic documents.
HP DSS uses a compression algorithm to create both color and grayscale PDF files of very small file size while maintaining
excellent quality—cutting the cost of digital storage. High Compression PDF is currently available for Send to Folder and Send
to Email and will soon be available for Workflow.
1
2
Send and archive paper documents EFFICIENTLY AND SECURELY.
Reduce business costs and streamline management
Digital sending not only reduces manual processes and increases access to content, it can also dramatically
reduce expenses and help you conserve environmental resources such as print supplies and paper. In
addition, the costs of physical storage and hardcopy distribution—including analog faxing, postage, and
courier services—can be eliminated.
The user-friendly interface makes it easy to manage digital sending on your devices. Save time by grouping
devices and managing them collectively. For instance, using configuration templates, you can apply settings
simultaneously across multiple devices. HP DSS also offers the tracking power to help IT troubleshoot
intelligently, email alerts for user- and system-generated errors, and extensive transaction and error logging
capability.
Protect your sensitive information
Send documents securely over an encrypted channel by selecting the TLS/SSL and Encrypted PDF features.
Data is encrypted before leaving the device, protecting it from outside access. Utilize your company’s
existing LDAP, Microsoft Windows®, or Novell Netware security to verify user identity. Restrict access to the
supported send-to destination, and use authentication to control and track usage by device.
TECHNICAL SPECIFICATIONS
Product/option numbers
Features
LAN fax/Internet fax providers
supported
Metadata
Text index files supported
Number of index tags
Address book types
Digital sending formats
Image compression
Network operating systems
Server requirements
Novell support requirements
Devices supported
Legacy device support
T1936AA (must order an option number)
Option UA0 - 1 device license
Option 0AD - 5 device license
Option 0A9 - 10 device license
Option 0AA - 50 device license
Option UD6 - 250 device license
Destination types supported: Email, Network folder, FTP, Printer, Home folder, Metadata capture through customer keys/workflows,
Direct sending to FileNet, OCR; IPv6 support; Authentication: Microsoft Windows, LDAP, Novell Netware; LAN Fax, Internet Fax,
Backup/restore settings
Anny Way, AccPac, Biscom, Captaris, Castelle, Cycos-mrs, Esker, FAXSys, Object, Intercope, Fenestrae, Interstar, Omtool,
RedRock, RTEFax, Tobit, Topcall, Zetafax, NET SatisFAXtion
XML, HPS, FNA
Up to 20 (file name can be selected at control panel); Examples of fields: Date, Time, User ID, Scan Filename, OCR Filename
Exchange Global Address Book, Personal Address Book (Microsoft Exchange contacts), Private and Public Address Book, LDAP
Replication
All file formats: PDF (standard, compressed, AES-128 encrypted), TIFF, MTIFF, JPEG; OCR output types (searchable): PDF, PDF/A,
XPS, RTF, TXT, HTML, XML, CSV
JPEG, High Compression PDF
Operating systems: Windows Server 2003 or 2008 (32- and 64-bit), Windows XP® Professional, Windows Vista®, Windows
Clustering Services, Microsoft Virtual Server 2005 or later, VMware ESX 3.5 or later; Processor: minimum 800 MHz;
Memory: 1 GB RAM; Hard disk: minimum 500 MB free space; Screen resolution: 1028 by 768 or higher; Network: Fast Ethernet
network connectivity, 100 MB or faster; .NET Framework 3.5 or higher
Novell Netware 5 or higher; Windows XP/2003: Novell Client 4.91 or higher; Windows Vista/2008: Novell Client 2 or higher
HP LaserJet 4345MFP, 9040MFP/9050MFP, 9055MFP/9065MFP, M3035mfp, M4345mfp, M4555MFP, M5035mfp, and
M9040/M9050mfp; HP Color LaserJet 4730MFP, 9500MFP, CM3530MFP, CM4730mfp, CM6030mfp/CM6040mfp, and
LaserJet Enterprise CM4540 Color MFP; HP Digital Sender 9200c and 9250c; HP Scanjet Enterprise 7000n
Limited features: HP LaserJet 9055mfp and 9065mfp; HP Color LaserJet CM8050mfp and CM8060mfp
HP DSS supports these older MFP models: HP LaserJet 4100mfp series, HP LaserJet 9000mfp series
Unsupported features: Send to Folder
© Copyright 2010 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth
in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting
an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Microsoft, Windows, and Windows XP are U.S. registered trademarks of Microsoft Corporation. Windows Vista is either a
registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. IBM and FileNet are
trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide.
To learn more, visit www.hp.com
4AA3-0639ENW, September 2010
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