Setting Up the Machine
Setup is Complete!
To find the best solution for your problem or question, access the Brother Solutions Center,
http://solutions.brother.com
Keep this “Quick Setup Guide” and User’s Guide in a convenient place for quick and easy
reference at all times.
Using the FAX as a Printer
or for PC-FAX Send
Setting Up the Machine
Using the Network features
of the FAX-1940CN
Quick Setup Guide
FAX-1840C
FAX-1940CN
Before you can use the machine, you must set up the hardware.
Please read this “Quick Setup Guide” for proper set up instructions.
Version A
■
Warning
Indicates warnings that
must be observed to
prevent possible
personal injury.
Hint
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
User’s Guide
Indicates notes and
Indicates reference to the
useful tips to remember
User’s Guide.
when using the machine.
■ Getting Started
Carton Components
Quick Setup Guide
User’s Guide
Accessory Order Form
Telephone Line Cord
Curled Handset Cord
Telephone Handset
One Touch Label
for FAX-1840C only
One Touch Label
for FAX-1940CN only
Test Sheet
(USA only)
Black
Magenta
Yellow
Cyan
(LC41BK)
(LC41M)
(LC41Y)
(LC41C)
Ink Cartridges
Carton components may differ from one country to another.
Save all packing materials and the carton.
1
Control Panel
(For FAX-1840C)
12
1
2
11
10
3
9
4
8
7
5
6
1. One Touch keys
5. Stop/Exit key
9. Mode keys
2. Shift
6. Start keys
10. Liquid Crystal Display (LCD)
3. Fax and telephone keys
7. On/Off key
11. Copy keys
4. Dial Pad
8. Navigation keys
12. Ink/Reports key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
(For FAX-1940CN)
13
1 2
3
12
11
4
10
5
9
6
8
7
1. One Touch keys
6. Stop/Exit key
11. Liquid Crystal Display (LCD)
2. Shift
7. Start keys
12. Copy keys
3. Message Center keys
8. On/Off key
13. Ink/Reports key
4. Fax and telephone keys
9. Navigation keys
5. Dial Pad
10. Mode keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
2
Table of Contents
Setting Up the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Removing the Protective Parts ......................................................................... 4
Installing the Handset ........................................................................................ 4
Loading Paper .................................................................................................... 4
Installing the Phone Line and Power Cord ...................................................... 5
Installing the Ink Cartridges.............................................................................. 6
Print Quality Check ............................................................................................ 8
Setting the Date and Time ................................................................................. 9
Setting Your Station ID ...................................................................................... 9
Selecting a Receive Mode (FAX-1840C only) ................................................ 10
Selecting a Receive Mode (FAX-1940CN only) ..............................................11
Setting Up the Message Center (FAX-1940CN only) ..................................... 11
Selecting Your Language (Canada only) ....................................................... 12
Sending in the Product Registration and Test Sheet (USA only) ................ 12
Using the FAX as a Printer or for PC-FAX Send ...........................................13
Using the Network features of the FAX-1940CN ...........................................13
Replacement Consumables
Ink Cartridges .........................................................................................................14
3
Setting Up the Machine
Removing the Protective
1
Parts
1
2
1
2
Press and slide the paper guide to fit the
paper width.
Paper Side Guide
Remove the protective tape and paper.
Installing the Handset
Connect the curled handset cord to the MFC
and the other end to the handset.
3
Pull out the paper support and unfold the
paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal
and A4 size paper.
3
Fan the stack of paper well to avoid paper
jams and mis-feeds.
5
Gently insert the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray and
below the maximum paper mark.
Loading Paper
You can load up to 100 sheets of 20 lb
paper.
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
1
4
Pull the paper tray completely out of the
machine and remove the output paper tray.
■ Make sure the paper side guides touch the
sides of the paper.
■ Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause paper feed problems.
6
4
Put the output paper tray back on and push
the paper tray firmly back into the machine.
Connect the power cord.
2
Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
Setting Up the Machine
1
If you are sharing one phone line with an
external telephone, connect it as shown
below.
Using the FAX as a Printer
or for PC-FAX Send
Installing the Phone Line
4
and Power Cord
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Using the Network features
of the FAX-1940CN
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. (FAX-1840C only) For more
details, see “Connecting an external device
to your machine” in the Appendix of the
User’s Guide.
TAD
TAD
Warning
■ The machine must be connected to a grounded/
earthed plug.
■ Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the Fax to a telephone line. Similarly,
you can protect yourself when you want to move
your machine by disconnecting the telephone line
first and then the power cord.
5
Setting Up the Machine
Installing the Ink
5
Cartridges
4
Take out the ink cartridge.
5
Carefully remove the bottom cap.
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1
Make sure that the power is turned on.
The LCD shows:
No Cartridge
2
Open the top cover.
DO NOT touch the area shown in the
illustration below.
Top Cover
Opening
3
Remove the protective parts.
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Keep the ink cartridge in an upright position
when you insert it into the slot.
OK
Do not throw away the protective parts.
You will need them when you transport the
machine.
6
(B)
(A)
OK
7
Close the top cover.
If Install shows on the LCD after you
install the ink cartridges, check to make sure
the ink cartridges are installed correctly.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Preparing System
Approx 4 Minutes
Setting Up the Machine
• DO NOT remove ink cartridges if
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• DO NOT insert and remove the
cartridges repeatedly. If you do
so, the ink may seep out of the
cartridge.
• Brother strongly recommends
that you do not refill the ink
cartridges provided with your
machine. We also strongly
recommend that you continue to
use only Genuine Brother Brand
replacement ink cartridges.
Using or attempting to use
potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print
quality. Our warranty coverage
does not apply to any problem
that was caused by the use of
unauthorized third party ink and/
or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges
with only Genuine Brother
Branded Supplies.
Using the FAX as a Printer
or for PC-FAX Send
Press firmly down on the ink cartridge until
the hook snaps over it, taking care to match
the slot color (A) with the cartridge color (B),
as shown in the diagram below.
Using the Network features
of the FAX-1940CN
6
■ If you mix the colors by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” in chapter 12 Troubleshooting
and Routine Maintenance of the User’s
Guide.)
■ Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
7
Setting Up the Machine
6
1
Print Quality Check
5
After the cleaning cycle is finished, the LCD
shows:
If all lines are clear and visible, press 1 on
the dial pad to finish the quality check.
---OR--If you can see missing short lines, press 2
on the dial pad and go to 6.
OK
Poor
Set Paper and
Press Start
2
3
Make sure the paper is loaded in the paper
tray.
Press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
Check the quality of the four color blocks
formed by the short lines printed on the
sheet.
(BLACK/ CYAN/ YELLOW/ MAGENTA)
6
The LCD asks you if the print quality is OK
for black and color. Press 1 or 2 on the dial
pad.
Black OK?
1.Yes 2.No
After making your selection 1 (Yes) or 2 (No)
for both black and color, the LCD shows:
Start Cleaning?
Print Quality Check
1. Check the quality of the four-color blocks formed by the short lines.
2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable.
Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process
and follow the prompts on the LCD.
1.Yes 2.No
Press 1 (Yes), the machine will then start
cleaning the colors.
After cleaning is finished, press
Color Start. The machine starts printing the
PRINT QUALITY CHECK SHEET again
and goes back to step 3.
Avoid touching the printed surface
of the paper immediately after
printing, the surface may not be
completely dry and may stain your
fingers.
4
The LCD shows:
Is Quality OK?
1.Yes 2.No
8
Press Menu/Set.
You should store your name and fax number to be
printed on all fax pages that you send.
Press 0.
1
2
3
4
Press 2.
Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
Year:2004
(e.g. Enter 0 4 for 2004.)
5
Press Menu/Set.
Press 0.
Press 3.
Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
Fax:_
Enter the two digits for the month on the dial
pad, and then press Menu/Set.
5
Month:03
Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
Name:_
(e.g. Enter 0 3 for March.)
6
Setting Your Station ID
Enter the two digits for the day on the dial
pad, and then press Menu/Set.
■ Refer to the following chart for entering
your name.
■ If you need to enter a character that is on
the same key as the previous character,
Day:01
(e.g. Enter 0 1.)
7
Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
Time:15:25
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
8
Setting Up the Machine
8
Press Stop/Exit.
If you want to repeat input, press Stop/Exit
to start from Step 1.
Using the FAX as a Printer
or for PC-FAX Send
1
2
3
4
Setting the Date and
Time
press
Press
key
2
3
4
5
6
7
8
9
to move the cursor to the right.
One
time
A
D
G
J
M
P
T
W
Two
times
B
E
H
K
N
Q
U
X
Three
times
C
F
I
L
O
R
V
Y
Four
times
2
3
4
5
6
S
8
Z
Using the Network features
of the FAX-1940CN
7
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
6
Press Stop/Exit.
If you want to repeat input, press Stop/Exit
to start from Step 1.
9
Setting Up the Machine
9 Selecting a Receive Mode (FAX-1840C only)
There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.
Are you connecting an external telephone or external telephone answering
device to the FAX?
Yes
Are you using the voice message
function of your external telephone
answering device?
No
Do you want to receive a fax
automatically?
No
Yes
Yes
Do you use the MFC for the fax
use only?
No
Yes
Manual
You control the phone line and must
answer every call yourself.
Fax Only
The MFC automatically answers every
call as a fax.
Fax/Tel
The MFC controls the line and
automatically answers every call. If the
call is not a fax, it will ring for you to pick
up the call.
External TAD
Your external telephone answering
device (TAD) automatically answers
every call. Voice messages are stored on
the external TAD. Fax messages are
printed.
1
2
3
4
10
Press Menu/Set.
Press 0.
Press 1.
Press ▲ or ▼ to select the mode.
5
6
Press Menu/Set.
Press Stop/Exit.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
There are three possible receive modes: Fax Only,
Fax/Tel and Manual.
Do you want to
receive a fax
automatically?
No
Yes
Do you use the FAX
for the fax use only?
Yes
No
Manual
You control the phone line
and must answer every call
yourself.
Fax Only
The FAX automatically
answers every call as a fax.
Setting Up the Message
11 Center
(FAX-1940CN only)
Setting Up the Machine
Selecting a Receive
Mode (FAX-1940CN only)
You must record an outgoing message in order to use
the Message Center mode.
1
Record Message Center Outgoing
Message (MSG CTR OGM).
See “Recording Message Center Outgoing
Message” in Chapter 7 of the User’s Guide.
2
Activate Message Center mode.
Press and hold
LCD shows:
until it lights and the
Using the FAX as a Printer
or for PC-FAX Send
10
Fax/Tel
1
2
3
4
5
6
Press Menu/Set.
Press 0.
Press 1.
Press ▲ or ▼ to select the mode.
MC:Msg Ctr
Light
If the Message Center Mode is ON, it over
rides your Receive Mode setting. The
built-in digital Message Center answers
voice calls. If the call is a fax, you can
receive a fax automatically.
For more details, see “Message Center
mode” in Chapter 7 of the User’s Guide.
Using the Network features
of the FAX-1940CN
The FAX controls the line and
automatically answers every
call. If the call is not a fax, it
will ring for you to pick up the
call.
Press Menu/Set.
Press Stop/Exit.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
11
Setting Up the Machine
12
1
2
3
4
Selecting Your
Language (Canada only)
Press Menu/Set.
Press 0.
Sending in the Product
13 Registration and Test
Sheet (USA only)
1
Fill out the Product Registration and Test
Sheet.
2
Open the document tray (1) and pull out
the extension (2) and then open the
document support (3).
3
Place the sheet face down in the Automatic
Document Feeder.
Press 0.
Select your language (English or French)
by using ▲ or ▼, and then press Menu/Set.
Language:English
5
Press Stop/Exit.
Make sure
Green.
(Fax) is illuminated in
4
Enter the toll-free fax number:
1-877-268-9575.
5
Press Black Start.
You will receive a confirmation fax of your
Product Registration.
You can also register your product online
going to http://www.brother.com/registration
12
Using the Network
15 features of the
FAX-1940CN
You can download the Brother Printer Driver and
PC-FAX Send driver from the Brother Solutions
Center for use with FAX-1840C and FAX-1940CN.
Visit us at:
When connected to a network the FAX-1940CN
supports network printing and PC-FAX Send.
For details on how to configure and use these network
features, visit us at:
■ If you use the FAX-1940CN as a network
printer, you can download the driver and
Network User’s Guide at:
http://solutions.brother.com
■ If you use the FAX-1940CN for network
PC-FAX Send, you can download the
driver at: http://solutions.brother.com
■ Your machine has a USB 2.0 Full-Speed
interface. This interface is compatible with
USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be
12 Mbits/s. The machine can also be
connected to a computer that has a
USB 1.1 interface.
Using the FAX as a Printer
or for PC-FAX Send
■ Please download the Printer Driver first
before connecting the machine to your
computer with the USB cable.
■ You must use the appropriate USB 2.0
interface cable. If you don’t have it, please
purchase a USB 2.0 interface cable that is
no longer than 6 feet long (2 meters).
http://solutions.brother.com
Using the Network features
of the FAX-1940CN
http://solutions.brother.com
Setting Up the Machine
Using the FAX as a
14 Printer or for PC-FAX
Send
13
■ Replacement Consumables
Ink Cartridges
Black
(Standard)
LC41BK
14
Black
(High Yield)
LC41HYBK
Magenta
Yellow
Cyan
LC41M
LC41Y
LC41C
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© Copyright 2004 Brother Industries, Ltd. All rights reserved.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest
product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
©2004 Brother Industries, Ltd.
USA
LF57040011
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