EN
1855
User Manual
1855
Digital Multifunctional System
Copy / Print / Scan
A3
> Preface
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.
Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
i
Contents
Preface ..................................................................................................................................... i
Overview ................................................................................................................................ vi
Machine Features ................................................................................................................. vii
Guides Provided with the Machine ....................................................................................... x
About the Operation Guide (this Guide) ............................................................................. xi
Structure of the guide .................................................................................................... xi
Conventions Used in This Guide.................................................................................. xii
Menu Map .............................................................................................................................. xv
1
Legal and Safety Information .............................................. 1-1
Notice .................................................................................................................................. 1-2
Safety Conventions in This Guide .............................................................................. 1-2
Environment ............................................................................................................... 1-3
Precautions for Use .................................................................................................... 1-3
Laser Safety (Europe) ................................................................................................ 1-4
Safety Instructions Regarding the Disconnection of Power ....................................... 1-5
Legal Restriction on Copying/Scanning ..................................................................... 1-5
EN ISO 7779 .............................................................................................................. 1-5
EK1-ITB 2000 ............................................................................................................. 1-5
Legal Information ....................................................................................................... 1-6
Energy Saving Control Function ................................................................................ 1-7
Automatic 2-Sided Copy Function .............................................................................. 1-7
Resource Saving - Paper ........................................................................................... 1-7
Environmental benefits of "Power Management" ....................................................... 1-7
Energy Star (ENERGY STAR®) Program .................................................................. 1-7
2
Installing and Setting up the Machine ................................. 2-1
Part Names .......................................................................................................................... 2-2
Machine Exterior ........................................................................................................ 2-2
Connectors/Interior ..................................................................................................... 2-4
With Optional Equipments Attached .......................................................................... 2-5
Determining the Connection Method and Preparing Cables .......................................... 2-6
Connection Example .................................................................................................. 2-6
Preparing Necessary Cables ..................................................................................... 2-6
Connecting Cables ............................................................................................................. 2-7
Connecting USB Cable .............................................................................................. 2-7
Connecting the Power Cable ..................................................................................... 2-7
Power On/Off ...................................................................................................................... 2-8
Power On ................................................................................................................... 2-8
Power Off ................................................................................................................... 2-9
Installing Software ........................................................................................................... 2-10
Software on Product Library Disc (Windows) ........................................................... 2-10
Installing Software in Windows ................................................................................ 2-11
Uninstalling the Software ......................................................................................... 2-15
Setting the Shared Printer ........................................................................................ 2-16
Installing Software in Mac Computer ....................................................................... 2-17
Client Tool ................................................................................................................ 2-18
Setting WIA Driver .................................................................................................... 2-19
Administrator User Name and Password ....................................................................... 2-20
Administrator Setting ................................................................................................ 2-20
Setting Energy Saver Function ....................................................................................... 2-22
Sleep and Sleep Timer ............................................................................................. 2-22
Power Off Timer ....................................................................................................... 2-23
Checking the Counter ...................................................................................................... 2-26
ii
3
Preparation before Use ........................................................ 3-1
Using the Operation Panel ................................................................................................ 3-2
Operation Panel Keys ................................................................................................ 3-2
Operation Method ...................................................................................................... 3-3
Display for Originals and Paper ................................................................................. 3-4
Loading Paper .................................................................................................................... 3-5
Before Loading Paper ................................................................................................ 3-6
Loading in the Cassettes ............................................................................................ 3-7
Loading Paper in the Multi Purpose Tray ................................................................. 3-10
Specifying Paper Size and Media Type ................................................................... 3-13
4
Printing from PC ................................................................... 4-1
Printing from PC ................................................................................................................. 4-2
Printer Driver Print Settings ........................................................................................ 4-5
Printer Driver Help ...................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ........................................ 4-6
Canceling Jobs ........................................................................................................... 4-7
Using Print Box .................................................................................................................. 4-8
Saving Document to a Print Box ................................................................................ 4-9
Printing Document from Print Box ............................................................................ 4-10
5
Operation on the Machine .................................................... 5-1
Loading Originals ............................................................................................................... 5-2
Placing Originals on the Platen .................................................................................. 5-2
Loading Originals in the Document Processor (Option) ............................................. 5-3
Checking the Equipment's Serial Number ....................................................................... 5-5
Copying ............................................................................................................................... 5-6
Basic Operation .......................................................................................................... 5-6
Interrupt Copy ............................................................................................................ 5-7
ID Card Copy ............................................................................................................. 5-8
Using Various Functions .......................................................................................... 5-10
Program ................................................................................................................... 5-25
Canceling Jobs ......................................................................................................... 5-29
Scanning ........................................................................................................................... 5-30
Scan the Image to the Specified Destination ........................................................... 5-32
Scan the Image by Selecting the Destination (Quick Scan) ..................................... 5-34
Scanning using TWAIN ............................................................................................ 5-35
Canceling Jobs ......................................................................................................... 5-36
6
Checking the Status ............................................................. 6-1
Checking Job Status .......................................................................................................... 6-2
Checking Job History ........................................................................................................ 6-4
Pause and Resumption of Jobs ........................................................................................ 6-7
Canceling the Jobs in Printing/Waiting ............................................................................ 6-8
Checking Device Status ..................................................................................................... 6-9
Checking the Remaining Amount of Toner and Paper ................................................. 6-10
Checking from Client Tool ............................................................................................... 6-11
7
System Menu and Client Tool .............................................. 7-1
Default Settings on the Machine (System Menu) ............................................................ 7-2
System Menu Settings ............................................................................................... 7-3
Report ........................................................................................................................ 7-4
System ....................................................................................................................... 7-5
Admin/Accounting ...................................................................................................... 7-5
Common Settings ....................................................................................................... 7-5
Copy ......................................................................................................................... 7-14
iii
Printer ....................................................................................................................... 7-15
Adjust/Maint. (Adjustment/Maintenance) ................................................................. 7-15
Default Settings on the PC (Client Tool) ........................................................................ 7-16
Operation Method .................................................................................................... 7-16
Screen Overview ...................................................................................................... 7-17
Configuring the Administrative Settings ................................................................... 7-19
Scan Destination Settings ........................................................................................ 7-20
Quick Scan/TWAIN Settings .................................................................................... 7-23
Print Box Settings ..................................................................................................... 7-26
8
Job Accounting .................................................................... 8-1
Overview of Job Accounting ............................................................................................. 8-2
Enabling Job Accounting .................................................................................................. 8-3
Setting an Account ............................................................................................................. 8-4
Adding an Account ..................................................................................................... 8-4
Restricting the Use of the Machine ............................................................................ 8-6
Editing an Account ..................................................................................................... 8-7
Deleting an Account ................................................................................................... 8-8
Job Accounting when Sharing the Printer .................................................................. 8-9
Unknown ID Job ....................................................................................................... 8-11
Configuring Job Accounting ........................................................................................... 8-12
Default Setting .......................................................................................................... 8-12
Counting the Number of Pages Printed ................................................................... 8-13
Account. Report (Accounting Report) ...................................................................... 8-14
Using Job Accounting ..................................................................................................... 8-15
Login/Logout ............................................................................................................ 8-15
Printing When Sharing the Printer ............................................................................ 8-15
9
Troubleshooting ................................................................... 9-1
Regular Maintenance ......................................................................................................... 9-2
Cleaning ..................................................................................................................... 9-2
Toner Container Replacement ................................................................................... 9-3
Waste Toner Box Replacement ................................................................................. 9-6
Troubleshooting ................................................................................................................. 9-8
Solving Malfunctions .................................................................................................. 9-8
Responding to Messages ......................................................................................... 9-11
Clearing Paper Jams ................................................................................................ 9-16
10
Appendix ............................................................................. 10-1
Optional Equipment ......................................................................................................... 10-2
Overview of Optional Equipment .............................................................................. 10-2
Character Entry Method ................................................................................................... 10-4
Using the Keys ......................................................................................................... 10-4
Characters That Can be Entered Using the Numeric Keys ...................................... 10-4
Entering Symbols ..................................................................................................... 10-5
Entering Characters ................................................................................................. 10-6
Paper ................................................................................................................................. 10-7
Basic Paper Specifications ....................................................................................... 10-7
Choosing the Appropriate Paper .............................................................................. 10-8
Special Paper ......................................................................................................... 10-11
Specifications ................................................................................................................. 10-15
Common Functions ................................................................................................ 10-15
Copy Functions ...................................................................................................... 10-16
Printer Functions .................................................................................................... 10-16
Scanner Functions ................................................................................................. 10-17
Document Processor (Reverse Automatic) (Option) .............................................. 10-17
Paper Feeder (300-sheet) (Option) ........................................................................ 10-18
iv
Duplex Unit (Option) ............................................................................................... 10-18
Glossary .......................................................................................................................... 10-19
Index ............................................................................................................................. Index-1
v
> Overview
Overview
This machine has copy and print functions equipped as standard and can save scanned images on your computer.
Input Data
Original
Electronic data
Operations from PC
Client Tool
Print Box functions
Print Box functions allow you to
temporarily save print data in the Print
Box on your computer and to print the
data via operations on the machine.
You can check the status and
configure the scan settings of the
machine from Client Tool installed
on your computer.
Client Tool (page 2-18)
Using Print Box (page 4-8)
Output Data
Copy functions
Copies and prints originals.
Copying (page 5-6)
Printer functions
Prints data of a PC.
Printing from PC (page 4-2)
Scan functions
Scans originals and sends the
data to a PC.
Scanning (page 5-30)
NOTE
• Before using the machine, be sure to read Legal and Safety Information on page 1-1.
• For preparations for use of the machine such as cable connections and software installation, refer to Installing and
Setting up the Machine on page 2-1.
• For information on how to use the operation panel, and load paper, refer to Preparation before Use on page 3-1.
vi
> Machine Features
Machine Features
The machine is equipped with many useful functions. Here are some examples. For details, refer to Operation on the
Machine on page 5-1.
Optimize your office workflow
Access to frequently used functions
with just one touch (Program)
Copy both sides of an ID card on a
single sheet (ID Card Copy)
Interrupt other running jobs and
execute your copy job immediately
(Interrupt Copy)
You can preset frequently used functions.
You can copy the front and back sides of
an ID card on a single sheet of paper.
You can interrupt other running jobs and
execute your copy job immediately.
Once you set the functions as a preset
program, all you need to do is press the
program number to call up the functions.
Using this program brings the same
results even if operated by another
person.
ID Card Copy (page 5-8)
When other users are copying a large
number of sheets, this function allows you
to interrupt those jobs and make your
copies immediately.
When the interruption copy ends, the
machine resumes the paused print jobs.
Program (page 5-25)
Interrupt Copy (page 5-7)
Optimize your office workflow
Scan originals of different sizes at a
time (Mixed Size Originals)
It is useful when preparing conference
materials.
You can set the different sized originals at
one time so you don't need to reset the
originals regardless of size.
Mixed Size Orig. (Mixed Size
Originals) (page 5-21)
Scan a large number of originals in
separate batches and produce as one
job (Continuous Scan)
Scan documents into highcompression PDF files
(High-Compression PDF)
It is useful when preparing many-page
handouts.
You can create documents in high-quality
color PDF format with file capacities as
small as black-and-white documents.
When a large number of originals cannot
be placed in the document processor at
one time, the originals can be scanned in
separate batches and then copied as one
job.
Continuous Scan (page 5-24)
This function allows you to scan
documents into high-compression PDF
files while maintaining the legibility.
As full-color documents can be
compressed to files as small as blackand-white documents, they are suitable
for mail attachments.
Quick Scan/TWAIN Settings (page
7-23)
vii
> Machine Features
Optimize your office workflow
Save energy and cost
Separate each page of a scanned
document into a single file
(File separation)
Save energy as needed
(Sleep / Power Off)
Erase black shadows that appear at
the edges of a copy (Border Erase)
Off
You can create a single file for each page
of a document.
A single file is created and saved for each
page of the original that was scanned.
A three-digit serial number such as
abc_001.pdf or abc_002.pdf is attached
to the end of the file name.
The machine is equipped with the Energy
Saver function that automatically turns off
the power or puts the machine into Sleep
Mode.
This function allows you to print
documents without copying unnecessary
portions so that you can save toner
consumption.
Setting Energy Saver Function
(page 2-22)
You can remove the shadows that appear
around the border of a copy when the
original is scanned. You can also remove
the shadows that appear at the border
and at the center of the copy when a book
is scanned. This creates a more attractive
document.
Quick Scan/TWAIN Settings (page
7-23)
Border Erase (page 5-23)
Save energy and cost
Use less toner for printing (EcoPrint)
You can save toner consumption with this
function.
When you only need to check the printed
content, such as a trial print run or
documents for internal confirmation, use
this function to save toner.
Create attractive documents
Print multiple originals onto one sheet
(Duplex / Combine)
You can print originals on both sides of
the paper. You can also print multiple
originals onto one sheet.
Combine (page 5-17)
Duplex (page 5-14)
Use this function when a high-quality print
is not required.
Add margins for stapling (Margin)
This is convenient when preparing
materials to be filed.
The copy image can be shifted to add a
margin for binding the copies.
When the copies are two-sided, the
margins on the front and back sides can
be aligned to the same position.
Margin (page 5-22)
EcoPrint (page 5-21)
viii
> Machine Features
Create attractive documents
Strengthen security
Scan originals in color and send them
to a PC (Scan)
Manage the copy/print count by
account (Job Accounting)
100
You can scan originals and convert them
into electronic data, such as a color PDF.
Scanning (page 5-30)
400
Prevent loss of finished documents
(Print Box)
200
You can check and restrict the copy/print
count by account by assigning an account
ID to each account.
Overview of Job Accounting (page
8-2)
You can temporarily save a printer
document in a Print Box of your computer.
Printing the document from the machine
can prevent someone from taking your
document. With a PIN code assigned to
the Print Box, you can further strengthen
security.
Using Print Box (page 4-8)
Use functions more efficiently
Specify an image file format
(File format)
Add a file name (File Name Entry)
File
01
You can select from various file formats
when storing images.
Quick Scan Settings (page 7-24)
This function makes it easier to check the
job history and status.
You can add a name and job number to a
job.
File Name Entry (page 5-24)
ix
> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed guides
Start using the
machine quickly
Quick Guide
Explains how to use basic functions of the machine.
Safety Guide
For safe use of the
machine
Provides safety and cautionary information for installation and use of the machine. Be sure to
read this guide before using the machine.
Safety Guide (1855)
Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.
Guides (PDF) on the Product Library disc
Use the machine
thoughtfully
Print data from a
computer
Use Client Tool
Operation Guide (This Guide)
Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.
Printer Driver User Guide
Explains how to install the printer driver and use the printer function.
Client Tool User Guide
Explains how to use Client Tool.
Install the Adobe Reader (version 8.0 or later) to view the manuals on the Product Library disc.
x
> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.
Chapter
Contents
1
Legal and Safety Information
Provides precautions regarding use of the machine and trademark information.
2
Installing and Setting up the
Machine
Explains part names, cable connections, installation of the software, and other matters
related to administration of the machine.
3
Preparation before Use
Explains preparations and settings that are required in order to use the machine, such
as how to use the operation panel, and load paper.
4
Printing from PC
Explains functions that are available when the machine is used as a printer.
5
Operation on the Machine
Explains the basic procedures for using the machine, such as placing originals, making
copies, and scanning.
6
Checking the Status
Explains how to check the status of a job and the job history, and how to cancel jobs
being printed or waiting to print. Also explains how to check paper and toner levels, and
how to check the device status.
7
System Menu and Client Tool
Explains System Menu related to overall machine operation and utilities.
8
Job Accounting
Explains job accounting.
9
Troubleshooting
Explains what to do when toner runs out, an error is displayed, or a paper jam or other
problem occurs.
10
Appendix
Describes convenient options that are available for the machine. Provides information
on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.
xi
> About the Operation Guide (this Guide)
Conventions Used in This Guide
Adobe Reader X is used as an example in the explanations below.
Click an item in the Table of Contents
to jump to the corresponding page.
Click to move from the current page to the previously
displayed page. This is convenient when you want to return to
the page from which you jumped to the current page.
NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to jump to
the corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
IMPORTANT
Indicates operational
requirements and restrictions to
operate the machine correctly,
and avoid damage to the machine
or property.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention
[Bold]
[Regular]
"Regular"
Description
Example
Indicates keys on the operation panel and buttons on
your computer screen.
Press the [Start] key.
Indicates a message or setting displayed on the
message display.
[Ready to copy.] appears in the message display.
Indicates a message or setting displayed on the
computer screen.
You can select from the "Print size" menu.
xii
Click the [OK] button.
Press the [▲] or [▼] key to select [On].
> About the Operation Guide (this Guide)
Conventions used in operation procedures
Operation panel keys that are pressed are outlined in red.
Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.
1
2
xiii
> About the Operation Guide (this Guide)
Size and Orientation of Originals and Paper
Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To
distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation.
The following icons are used to indicate original and paper placement orientations on the message display.
Orientation
Vertical
Setting Position
(X: Width, Y: Length)
Display
Original
Indicated Size in this
Guide*1
A4, B5, Letter, etc.
Original
Original
Paper
Paper
Paper
Horizontal
Original
A4-R, B5-R, Letter-R, etc.
Original
Original
Paper
Paper
Paper
*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to Specifications on page
10-15.
xiv
> Menu Map
Menu Map
(The names displayed on the message display are used here. These may differ from the referenced titles.)
Paper Selection (page 5-12)
Zoom (page 5-13)
Density (page 5-14)
Original Image (page 5-14)
Duplex (page 5-14)
Combine (page 5-17)
ID card Copy (page 5-8)
Collate/Offset (page 5-19)
Original Size (page 5-19)
Orig. Orientation (page 5-20)
Mixed Size Orig. (page 5-21)
EcoPrint (page 5-21)
Backgrnd Density (page 5-21)
Margin (page 5-22)
Border Erase (page 5-23)
Continuous Scan (page 5-24)
Auto Rotation (page 5-24)
File Name Entry (page 5-24)
Ready to scan. (page 5-32)
Select program (page 5-25)
xv
> Menu Map
Print Box (page 4-10)
Status
Print Job Status (page 6-2)
Print Job Log (page 6-4)
Send Job Log (page 6-4)
Scanner (page 6-9)
Printer (page 6-9)
Toner Status (page 6-10)
Paper Status (page 6-10)
Report
Report Print
Menu Map (page 7-4)
Status Page (page 7-4)
Service Status (page 7-4)
Counter (page 2-26)
System
I/F Block Set. (page 7-5)
Admin/Accounting
Admin. Setting (page 2-20)
Job Account. Set.
Job Accounting (page 8-3)
Account. Report (page 8-14)
Total Accounting (page 8-13)
Each Job Account (page 8-13)
Account. List (page 8-4)
Default Setting (page 8-12)
Unknown ID Job (page 8-11)
xvi
> Menu Map
Common Settings
Language (page 7-5)
Default Screen (page 7-6)
Sound
Buzzer (page 7-6)
Display Bright. (page 7-6)
Quiet Mode (page 7-6)
Orig./Paper Set.
Custom Orig.Size (page 7-7)
Custom PaperSize (page 7-7)
Cassette 1 Set.
Cassette 1 Size (page 7-9)
Cassette 1 Type (page 7-9)
Cassette 2 Set.
Cassette 2 Size (page 7-9)
Cassette 2 Type (page 7-9)
Cassette 3 Set.
Cassette 3 Size (page 7-9)
Cassette 3 Type (page 7-9)
Cassette 4 Set.
Cassette 4 Size (page 7-9)
Cassette 4 Type (page 7-9)
MP Tray Set.
MP Tray Size (page 7-9)
MP Tray Type (page 7-9)
Media Type Set. (page 7-7)
Auto Detect Orig. (page 7-7)
Media for Auto (page 7-8)
Def. PaperSource (page 7-8)
SpcialPaper Act. (page 7-8)
Preset Limit (page 7-11)
Measurement (page 7-11)
Error Handling
DuplexPaperError (page 7-11)
PaperMismatchErr (page 7-11)
Timer Setting
Err. Clear Timer (page 7-12)
Sleep Timer (page 7-12)
PanelReset Timer (page 7-12)
Interrupt Clear (page 7-12)
Power Off Rule (page 7-12)
Power Off Timer (page 7-12)
Auto Err. Clear (page 7-12)
Auto Panel Reset (page 7-12)
xvii
> Menu Map
Common Settings
Function Default
Original Image (page 7-13)
Zoom (page 7-13)
Collate/Offset (page 7-13)
Orig. Orientation (page 7-13)
Border Erase (page 7-13)
Margin (page 7-13)
Backgrnd Density (page 7-13)
EcoPrint (page 7-13)
Auto Rotation (page 7-13)
File Name Entry (page 7-13)
Continuous Scan (page 7-13)
Detail Settings
2 in 1 Layout (page 7-14)
4 in 1 Layout (page 7-14)
Border Line (page 7-14)
Orig. Binding (page 7-14)
BookOrg. Binding (page 7-14)
Finish. Binding (page 7-14)
Copy
Paper Selection (page 7-14)
AutoPaperSelect. (page 7-14)
Auto % Priority (page 7-14)
Printer
FormFeed TimeOut (page 7-15)
Adjust/Maint.
Density Adj. (page 7-15)
Backgrnd Density (page 7-15)
Correct. Bk Line (page 7-15)
Service Settings
Drum Refresh (page 7-15)
xviii
1
Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice .................................................................................................................................................................
Safety Conventions in This Guide ...........................................................................................................
Environment .............................................................................................................................................
Precautions for Use .................................................................................................................................
Laser Safety (Europe) ..............................................................................................................................
Safety Instructions Regarding the Disconnection of Power .....................................................................
Legal Restriction on Copying/Scanning ...................................................................................................
Legal Information .....................................................................................................................................
Energy Saving Control Function ..............................................................................................................
Automatic 2-Sided Copy Function ...........................................................................................................
Resource Saving - Paper .........................................................................................................................
Environmental benefits of "Power Management" .....................................................................................
Energy Star (ENERGY STAR®) Program ................................................................................................
1-1
1-2
1-2
1-3
1-3
1-4
1-5
1-5
1-6
1-7
1-7
1-7
1-7
1-7
Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
1-2
Legal and Safety Information > Notice
Environment
The service environmental conditions are as follows:
•
Temperature: 50 to 90.5 °F (10 to 32.5 °C)
•
Humidity: 15 to 80%
However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a
site for the machine.
•
Avoid locations near a window or with exposure to direct sunlight.
•
Avoid locations with vibrations.
•
Avoid locations with drastic temperature fluctuations.
•
Avoid locations with direct exposure to hot or cold air.
•
Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.
Precautions for Use
Cautions when handling consumables
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.
•
If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.
•
If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.
•
If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
•
If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy parts which contain toner.
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.
1-3
Legal and Safety Information > Notice
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the rating label.
1-4
Legal and Safety Information > Notice
Safety Instructions Regarding the Disconnection of
Power
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and
are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs
sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.
•
Paper money
•
Bank note
•
Securities
•
Stamp
•
Passport
•
Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
NOTE
An original which resembles a bank note closely may not be copied properly in some rare cases.
EN ISO 7779
Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.
EK1-ITB 2000
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.
1-5
Legal and Safety Information > Notice
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is
prohibited.
Regarding Trade Names
•
Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008/R2, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of
Microsoft Corporation in the U.S.A. and/or other countries.
•
Adobe Acrobat, and Flash are registered trademarks of Adobe Systems Incorporated.
•
IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
•
AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.
1-6
Legal and Safety Information > Notice
Energy Saving Control Function
To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control
function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a
minimum after a certain amount of time elapses since the device was last used.
Sleep
The device automatically enters Sleep when 1 minute has passed since the copy function was last used. The amount of
time of no activity that must pass before Sleep is activated may be lengthened. When printing in Sleep mode, the device
returns to Sleep mode after it has finished printing. For more information see Sleep and Sleep Timer on page 2-22.
Power Off Mode
The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time
of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer
setting. For more information see Power Off Timer on page 2-23.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as an optional function. For example, by copying two 1-sided originals onto a
single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to
Duplex on page 5-14.
Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.
Resource Saving - Paper
For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper
certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002* or
an equivalent quality standard, be used.
This machine also supports printing on 64 g/m² paper. Using such paper containing less raw materials can lead to
further saving of forest resources.
* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"
Your sales or service representative can provide information about recommended paper types.
Environmental benefits of "Power Management"
To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a
significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation
time for energy-saving mode set to the default setting.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.
ENERGY STAR® is a voluntary energy efficiency program with the goal of developing and promoting the
use of products with high energy efficiency in order to help prevent global warming. By purchasing
ENERGY STAR® qualified products, customers can help reduce emissions of greenhouse gases during
product use and cut energy-related costs.
1-7
2
Installing and Setting
up the Machine
This chapter provides information for the administrator of this machine, such as part names, cable connection, and
software installation.
Part Names ........................................................................................................................................................ 2-2
Machine Exterior ...................................................................................................................................... 2-2
Connectors/Interior .................................................................................................................................. 2-4
With Optional Equipments Attached ........................................................................................................ 2-5
Determining the Connection Method and Preparing Cables .............................................................................. 2-6
Connection Example ................................................................................................................................ 2-6
Preparing Necessary Cables ................................................................................................................... 2-6
Connecting Cables ............................................................................................................................................. 2-7
Connecting USB Cable ............................................................................................................................ 2-7
Connecting the Power Cable ................................................................................................................... 2-7
Power On/Off ..................................................................................................................................................... 2-8
Power On ................................................................................................................................................. 2-8
Power Off ................................................................................................................................................. 2-9
Installing Software ............................................................................................................................................ 2-10
Software on Product Library Disc (Windows) ........................................................................................ 2-10
Installing Software in Windows ............................................................................................................... 2-11
Uninstalling the Software ....................................................................................................................... 2-15
Setting the Shared Printer ..................................................................................................................... 2-16
Installing Software in Mac Computer ..................................................................................................... 2-17
Client Tool .............................................................................................................................................. 2-18
Setting WIA Driver ................................................................................................................................. 2-19
Administrator User Name and Password ......................................................................................................... 2-20
Administrator Setting ............................................................................................................................. 2-20
Setting Energy Saver Function ........................................................................................................................ 2-22
Sleep and Sleep Timer .......................................................................................................................... 2-22
Power Off Timer ..................................................................................................................................... 2-23
Checking the Counter ...................................................................................................................................... 2-26
2-1
Installing and Setting up the Machine > Part Names
Part Names
Machine Exterior
1
2
9
3
4
5
10 11
6
12
7
13
1 Document Processor (DP)
8 Operation Panel
2 Original Width Guides
9 Cassette 1
3 Original Table
10 Front Cover
4 Original Eject Table
11 Power Switch
5 Slit Glass
12 Handles
6 Original Size Indicator Plates
13 Inner Tray
7 Platen
Optional Equipment (page 10-2)
2-2
8
Installing and Setting up the Machine > Part Names
14
15 16
17
18
19
20
21
22
23
14 Paper Width Adjusting Tab
15 Paper Length Guide
16 Paper Width Guide
17 Cleaning Cloth Compartment
18 Original Stopper
19 Right Cover 1 Lever
20 Right Cover 1
21 Paper Width Guide
22 Multi Purpose Tray
23 Support Tray Section of the Multi Purpose Tray
2-3
Installing and Setting up the Machine > Part Names
Connectors/Interior
1
2
4
3
1 USB Interface Connector
2 Toner Container
3 Toner Container Lever
4 Waste Toner Box
2-4
Installing and Setting up the Machine > Part Names
With Optional Equipments Attached
1
2
6
3
4
5
8
9
7
1 Original Cover
2 Document Processor (DP)
3 Cassette 2
4 Cassette 3
5 Cassette 4
6 Duplex Unit
7 Right Cover 2
8 Right Cover 3
9 Right Cover 4
Optional Equipment (page 10-2)
2-5
Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables
Determining the Connection Method and
Preparing Cables
Check how to connect the machine to a PC, and prepare the necessary cables for your environment.
Connection Example
Connect the machine to the PC by referring to the illustration below.
Client Tool
•
Printer settings
•
Device settings
•
Scanner settings
•
Maintenance
MFP
USB
Printing
Scanning
Preparing Necessary Cables
Prepare the necessary cables according to the interface you use.
Available Standard Interfaces
Connection Environment
Connect a USB cable to the
machine.
Function
Printer/Scanner
Necessary Cable
USB2.0 compatible cable (Hi-Speed USB
compliant, Max. 5.0 m, Shielded)
2-6
Installing and Setting up the Machine > Connecting Cables
Connecting Cables
Connecting USB Cable
IMPORTANT
If the power is on, turn the power switch off.
Power Off (page 2-9)
1
Connect the machine.
1 Connect the USB cable to the USB interface connector located on the left side of the body.
2 Connect the other end of the cable to the PC.
Connecting the Power Cable
Connect one end of the supplied power cable to the machine and the other end to a power outlet.
IMPORTANT
Only use the power cable that comes with the machine.
2-7
Installing and Setting up the Machine > Power On/Off
Power On/Off
Power On
When the [Energy Saver] indicator is lit... (Recovery from sleep)
[Energy Saver] indicator
Press any key on the operation panel.
When the [Energy Saver] indicator is off...
Turn the power switch on.
IMPORTANT
When turning off the power switch, do not turn on the power switch again
immediately. Wait more than 5 seconds, and then turn on the power switch.
2-8
Installing and Setting up the Machine > Power On/Off
Power Off
When not turning off the power switch... (sleep)
[Energy Saver] indicator
Press the [Energy Saver] key. The [Energy Saver] indicator will light up.
Sleep and Sleep Timer (page 2-22)
When turning off the power switch...
Note that when the power switch is turned off, the machine will be unable to automatically receive print data from
computers.
IMPORTANT
When the [Processing] indicator is lit up or blinked, the machine is operating. Turning off the power switch
while the machine is operating may cause it to malfunction.
Turn the power switch off.
In case of not using the machine for an extended period of time...
CAUTION
If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the
machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the
outlet as a safety precaution.
IMPORTANT
Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
2-9
Installing and Setting up the Machine > Installing Software
Installing Software
Install appropriate software on your PC from the included Product Library disc if you want to use the printer function of
this machine or perform TWAIN / WIA transmission from your PC.
Software on Product Library Disc (Windows)
You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is
set as the standard installation method. For items that cannot be installed by using [Express Install], install them by
using [Custom Install]. For how to use [Custom Install], refer to Custom Install on page 2-13.
Software
Client Tool
Description
Express Install
Utility that enables current and all supported devices status, features and
settings to be accessed.
When Client Tool is installed, the following utilities are installed.
•
Status Monitor (page 7-19)
•
Scan Destination and Print Box settings (page 7-20, page 7-26)
•
Configuration (page 7-19)
GX XPS DRIVER
Printer driver for XPS (XML Paper Specification) format developed by
Microsoft Corporation.
GX DRIVER
Driver for printing files on a computer using the machine. This printer
driver enables full use of the machine’s features.
TWAIN Driver GX
This driver enables scanning on the machine using a TWAIN-compliant
software application.
WIA Driver
WIA (Windows Imaging Acquisition) is a function of Windows that
enables reciprocal communication between an imaging device such as a
scanner and an image processing software application. An image can be
acquired using a WIA-compliant software application, which is convenient
when a TWAIN-compliant software application is not installed in the
computer.
—
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• Plug and Play is disabled on this device when in Sleep. To continue the installation, press any key on the operation
panel to wake the device from Sleep before continuing.
• WIA driver and GX XPS DRIVER cannot be installed on Windows XP.
• When connecting the computer (Host PC) connected to the machine via USB to the computer on the network (Client
PC) and using the machine as a shared printer, Client Tool needs to be installed on the Host PC.
2-10
Installing and Setting up the Machine > Installing Software
Installing Software in Windows
The following procedure is an example for installing the software in Windows 7.
You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install]
automatically detects connected machines and installs the required software. Use [Custom Install] if you want to
specify the printer port and select the software to be installed.
1
Insert the Product Library disc.
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
• If the autorun screen is displayed, click [Run Setup.exe].
• If the user account management window appears, click [Yes] ([Allow]).
2
Display the screen.
Click [View License Agreement] and read the License Agreement. Click [Accept].
The following procedures vary between [Express Install] and [Custom Install]. Go to the
appropriate step.
•
Express Install (page 2-12)
•
Custom Install (page 2-13)
2-11
Installing and Setting up the Machine > Installing Software
Express Install
1
Install using [Express Install].
1
2
Packages include the following software:
•
3
Driver Package
GX DRIVER, TWAIN Driver GX, WIA
Driver, Client Tool
4
NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the
machine, verify that it is connected to the computer via a USB cable and that it is turned
on and click
(Reload).
• If the Windows security window appears, click [Install this driver software anyway].
2
Finish the installation.
NOTE
Configure the settings for options installed on the machine. Device settings can be
configured after the installation is completed. For details, refer to the Device Settings in the
Printer Driver User Guide on the Product Library disc.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver or WIA driver, continue by configuring the Quick Scan/
TWAIN Settings on page 7-23 or Setting WIA Driver on page 2-19.
2-12
Installing and Setting up the Machine > Installing Software
Custom Install
1
Install using [Custom Install].
1 Select [Custom Install] tab.
Select the device to be installed, and click the arrow button to move it to the "Products to
Install" list.
1
2
3
The following buttons are available.
: This button is used to switch the display between icon and text display.
: This button is used to select multiple items.
: If the target device is not displayed, press this button to directly select the device to be used.
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the
machine, verify that it is connected to the computer via a USB cable and that it is turned
on and click
(Reload).
2 Select the device to be installed and driver to be installed, and then click the arrow button
to move it to the "Products to Install" list.
1
2
3
2-13
Installing and Setting up the Machine > Installing Software
3 Select the utility to be installed, and then click the arrow button to move it to the "Products
to Install" list.
1
2
4 Click [Install].
NOTE
If the Windows security window appears, click [Install this driver software anyway].
2
Finish the installation.
NOTE
Configure the settings for options installed on the machine. Device settings can be
configured after the installation is completed. For details, refer to the Device Settings in the
Printer Driver User Guide on the Product Library disc.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver or WIA driver, continue by configuring the Quick Scan/
TWAIN Settings on page 7-23 or Setting WIA Driver on page 2-19.
2-14
Installing and Setting up the Machine > Installing Software
Uninstalling the Software
Perform the following procedure to delete the Software from your computer.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
1
Display the screen.
Click [Start] button on the Windows and then select [All Programs], [(name of offer
company)], and [Uninstall Product Library] to display the Uninstall Wizard.
In Windows 8, select [Search] in charms, [Apps], and then [Uninstall Product Library].
2
Uninstall the software.
Place a check in the check box of the software to be deleted.
1
2
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
• The software can also be uninstalled using the Product Library disc.
• In the installation screen, click [Uninstall], and follow the on-screen instructions to
uninstall the software.
2-15
Installing and Setting up the Machine > Installing Software
Setting the Shared Printer
If the computer connected to the machine (Host PC) via USB is also connected to the computer on the network (Client
PC), printing from the computer on the network is enabled by setting the machine as the shared printer.
This section explains how to operate the device on the Host PC and on the Client PC respectively by using the setting
example on Windows 7.
Client PC
Host PC
Network
USB
Network
Sharing Printer on the Host PC
1 Click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then
[Devices and Printers].
2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of
the printer driver.
3 Select [Share this printer] on the [Sharing] tab.
4 Click the [OK] button.
Adding the Shared Printer on the Client PC
1 Click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then
[Devices and Printers].
2 Click [Add a printer].
3 Click [Add a network, wireless or Bluetooth printer].
4 Select the printer added via an operation on the Host PC from the list, and then click
[Next].
5 Confirm that the printer is added, and then click [Next].
6 Print the test page as needed, and then click [Finish].
2-16
Installing and Setting up the Machine > Installing Software
Installing Software in Mac Computer
Only the machine's printer functionality can be used by a Mac computer.
NOTE
• Installation on Mac OS must be done by a user logged on with administrator privileges.
• In the Authenticate screen, enter the name and password used to log in to the operating system.
1
Insert the Product Library disc.
Double-click the [GEN_LIB] icon.
2
Display the screen.
1
2
Double-click [OS X 10.5 or higher] and [(Brand Name) OS X 10.5+].
3
Install the Software.
Install the printer driver as directed by the instructions in the installation software.
This completes the printer driver installation.
2-17
Installing and Setting up the Machine > Installing Software
Client Tool
Client Tool gives you quick access to common machine features and settings, plus the current status of all supported
machines.
You can also use Client Tool to order toner.
Client Tool has the following functions.
Function
Description
Reference Page
Print
Access to printing preferences and machine driver properties.
page 7-17
Device
Configure Status Monitor, Scan Destination, and Print Box settings.
page 7-17
Scan
Configure TWAIN and Quick Scan settings.
page 7-18
Scan to PDF, Scan to Email and Scan to Folder can also be executed
from this tab.
Maintenance
Order replacement toner.
page 7-18
Accessing Client Tool
Start Client Tool.
1
2
In Windows 8, select [Search] in charms, [Apps], and then [Client Tool].
2-18
Installing and Setting up the Machine > Installing Software
Setting WIA Driver
Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.
1
Display the screen.
1 Click [Start] button on the Windows and enter [Scanner] in [Search programs and files].
Click [View scanners and cameras] in the search list then the Scanners and Cameras
screen appears.
In Windows 8, click [Search] in charms, and then [Settings], and enter "Scanner" in the search box.
Click [View scanners and cameras] in the search list then the Scanners and Cameras screen
appears.
2 Select the same name as this machine from WIA Drivers, and press [Properties].
1
2
2
Configure WIA Driver.
If managing the number of jobs scanned by using WIA
with job accounting, select the checkbox beside
[Account ID], and enter the account ID containing as
many as eight digits.
2-19
Installing and Setting up the Machine > Administrator User Name and Password
Administrator User Name and Password
If you are setting a function that requires administrator rights, you must enter your login user name and login password.
The factory default login user name and login password are set as shown below.
Login User Name
Login Password
Admin*1
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
You can change the default login user name and login password. Refer to Administrator Setting on page 2-20.
You will be unable to log in if you forget your login user name or login password.
If job accounting is enabled, you need to enter an account ID. Refer to Login/Logout on page 8-15.
1
Enter the login user name.
Login User Name
2
1
If this screen is displayed during operations, enter the login user name using the numeric keys
and press the [OK] key.
Character Entry Method (page 10-4)
2
Enter the login password.
Login Password
2
1
Enter the login password using the numeric keys and press the [OK] key.
Character Entry Method (page 10-4)
Administrator Setting
Change the login user name and login password for the administrator.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
1
Admin/Accounting
2-20
2
Installing and Setting up the Machine > Administrator User Name and Password
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Login Password
Admin*1
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Admin. Setting], and press the [OK] key.
Admin/Accounting
1
Admin. Setting
2
2
Configure the settings.
1 Press the [OK] key.
Admin. Setting
Admin
2 Enter a new login user name using the numeric keys and press the [OK] key.
Login User Name
Admin
1
2
Character Entry Method (page 10-4)
3 Enter a new login password using the numeric keys and press the [OK] key.
New Password
1
2
4 Reenter the same login password for confirmation and press the [OK] key.
5 Press the [▲] or [▼] key to select [Yes], and press the [OK] key.
The login user name and login password for the administrator are changed.
2-21
Installing and Setting up the Machine > Setting Energy Saver Function
Setting Energy Saver Function
To use the Energy Saver function, configure the following settings:
•
Sleep and Sleep Timer (page 2-22)
•
Power Off Timer (page 2-23)
Sleep and Sleep Timer
Sleep
To enter Sleep, press the [Energy Saver] key. [Sleeping] is displayed on the message display, and all indicators on the
operation panel will go out to save power except the [Energy Saver] indicators. This status is referred to as Sleep.
If print data is received during Sleep, the print job is performed while the message display remains unlit.
To use the machine, press any key on the operation panel.
The machine will be ready to operate within 11 seconds.
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Sleep Timer
Sleep Timer automatically switches the machine into Sleep if left idle for a preset time.
The default preset time is 1 minute.
To change the preset sleep time, refer to Sleep Timer on page 7-12.
Follow the steps below to set the sleep timer for the machine to go into sleep mode when not in use.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.
Status/Sys. Menu
1
Common Settings
2-22
2
Installing and Setting up the Machine > Setting Energy Saver Function
3 Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key.
Common Settings
1
Timer Settings
2
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Login Password
Admin*1
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
4 Press the [▲] or [▼] key to select [Sleep Timer], and press the [OK] key.
Timer Settings
1
Sleep Timer
2
2
Set the sleep time.
Use the numeric key or press the [▲] or [▼] key to enter the sleep time, and press the [OK]
key.
Sleep Timer
(1 - 60)
1
60 min.
2
Power Off Timer
If the machine is not used while in sleep mode, the power automatically turns off. The Power Off Timer is used to set the
time until the power turns off. The factory setting for the time until the power turns off is 1 hour.
To change the preset power off time, refer to Power Off Rule on page 7-12 and Power Off Timer on page 7-12.
To use the Power Off Timer, configure the following settings:
•
Power Off Rule (page 2-23)
•
Power Off Timer (page 2-24)
Power Off Rule
Follow the steps below to set whether the power automatically turns off when not used.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2-23
Installing and Setting up the Machine > Setting Energy Saver Function
2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.
Status/Sys. Menu
1
Common Settings
2
3 Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key.
Common Settings
1
Timer Settings
2
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Login Password
Admin*1
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
4 Press the [▲] or [▼] key to select [Power Off Rule], and press the [OK] key.
Timer Settings
1
Power Off Rule
2
5 Press the [▲] or [▼] key to select [USB Cable], and press the [OK] key.
Power Off Rule
1
USB Cable
2
2
Set the power off rule.
Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.
USB Cable
1
*Off
2
Power Off Timer
Follow the steps below to select the length of time before the machine shuts off automatically when not in use.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2-24
Installing and Setting up the Machine > Setting Energy Saver Function
2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.
Status/Sys. Menu
1
Common Settings
2
3 Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key.
Common Settings
1
Timer Settings
2
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Login Password
Admin*1
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
4 Press the [▲] or [▼] key to select [Power Off Timer], and press the [OK] key.
Timer Settings
1
Power Off Timer
2
2
Set the power off time.
Press the [▲] or [▼] key to select the power off time, and press the [OK] key.
Power Off Timer
1
*1 hour
2-25
2
Installing and Setting up the Machine > Checking the Counter
Checking the Counter
Press the [Status/System Menu/Counter] key to check the number of sheets printed and scanned.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Counter], and press the [OK] key.
Status/Sys. Menu
1
Counter
2
2
Check the counter.
Press the [▲] or [▼] key to select the item you want to check, and press the [OK] key.
Counter
1
Printed Pages
2-26
2
3
Preparation before
Use
This chapter explains the following operations.
Using the Operation Panel ................................................................................................................................. 3-2
Operation Panel Keys .............................................................................................................................. 3-2
Operation Method .................................................................................................................................... 3-3
Display for Originals and Paper ............................................................................................................... 3-4
Loading Paper .................................................................................................................................................... 3-5
Before Loading Paper .............................................................................................................................. 3-6
Loading in the Cassettes ......................................................................................................................... 3-7
Loading Paper in the Multi Purpose Tray ............................................................................................... 3-10
Specifying Paper Size and Media Type ................................................................................................. 3-13
3-1
Preparation before Use > Using the Operation Panel
Using the Operation Panel
Operation Panel Keys
Displays the following
screens.
Displays the paper
selection screen.
Status / Report / Counter /
System / Admin/
Accounting / Common
Settings / Copy / Printer /
Adjust/Maint.
Displays the zoom setting
screen.
Displays the Program
screen.
Displays the Print Box
screen.
Displays the Copy screen.
Displays the density setting
screen.
Displays the original image
setting screen.
Displays the duplex setting
screen.
Displays the function
menu for copy.
Increments or
decrements numbers, or
selects menu in the
message display. In
addition, moves the
cursor when entering the
characters
Finalizes a function or
menu, and numbers that
have been entered.
Returns to the previous
display.
Displays the combine
setting screen.
Displays the Scan screen.
Displays the ID card Copy
screen.
Blinks while printing Lights or blinks when
or sending/receiving. an error occurs and a
job is stopped.
Numeric keys.
Enter numbers and
characters.
Clears entered
numbers and
characters.
Message display.
Displays the setting menu, machine status,
and error messages.
Returns settings to their default
states.
Puts the machine to sleep
or wakes it up.
Cancels or pauses the job in
progress.
Returns to the account ID
entry screen (i.e. log out).
Starts copying and scanning
operations and processing for
setting operations.
Displays the Interrupt
Copy screen.
3-2
Preparation before Use > Using the Operation Panel
Operation Method
This section explains how to operate the setting menus on the message display.
Displaying the Menus and Configuring Settings
Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus.
Press the [▲] key, [▼] key, [OK] key, or [Back] key to select a menu, and perform settings.
Ready to copy.
Ready to copy.
A4
A4
Normal screen
A4
1
A4
1
Press the [Status/System Menu/Counter]
key, [Function Menu] key, or function keys
to display the setting menus.
Setting menus
Status/Sys. Menu
Status
When [▲] or [▼] is
displayed, press the [▲]
or [▼] key to select a
menu.
Press the [▲] or [▼] key to
select a menu.
When [OK] is displayed, press the [OK]
key to confirm the selection.
Canceling the menu operation
When other function keys are pressed, the
menu operation is canceled and the screen
of the corresponding function appears.
If the menu operation is performed by
pressing the [Function Menu] key, the
menu operation ends when the [Function
Menu] key is pressed again.
Status/Sys. Menu
Common Settings
Press the [▲] or [▼]
key to move to the
previous or next menu.
Common Settings
Language
Press the [OK] key to display the
selected menu.
The selected item is displayed with
[*] (asterisk) at the beginning.
Language
Press the [OK] key to confirm
the selected setting.
Language
*English
*Deutsch
Press the [Back] key to return to
the screen one level higher.
3-3
Press the [▲] or [▼] key to change
the setting value.
Preparation before Use > Using the Operation Panel
Display for Originals and Paper
The copy screen displays the selected paper source.
Ready to copy.
Original size
A4
A4
Original orientation
1
Paper orientation
Paper size
Paper source
3-4
Preparation before Use > Loading Paper
Loading Paper
Paper can be loaded in the one standard cassette and the multi purpose tray. A paper feeder is also available as an
option. (Refer to Optional Equipment on page 10-2.)
For the paper load methods for each cassette, refer to the page below.
PF-480
5
1
No.
2
3
4
Cassettes
Page
1
Cassette 1
page 3-7
2
Cassette 2
page 3-7
3
Cassette 3
page 3-7
4
Cassette 4
page 3-7
5
Multi Purpose Tray
page 3-10
NOTE
• The number of sheets that can be held varies depending on your environment and paper type.
• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper
jams or other faults.)
3-5
Preparation before Use > Loading Paper
Before Loading Paper
When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
1 Bend the whole set of sheets to swell them in the middle.
2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.
3 Raise the right and left hands alternately to create a gap and feed air between the papers.
4 Finally, align the papers on a level, flat table.
If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may
cause a jam.
IMPORTANT
If you copy onto used paper (paper already used for printing), do not use paper that is
stapled or clipped together. This may damage the machine or cause poor image
quality.
NOTE
• Note that some paper types have a tendency to curl and may jam in the paper eject unit.
• If you use special paper such as letterhead, paper with holes or paper with pre-prints like
logo or company name, refer to Paper on page 10-7.
Avoid exposing opened paper to high temperatures and high humidity as dampness can be a
cause of problems. Seal any remaining paper after loading in the multi purpose tray or
cassettes back in the paper storage bag.
If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.
3-6
Preparation before Use > Loading Paper
Loading in the Cassettes
The standard cassette can hold plain paper, recycled paper or color paper.
Cassette 1 hold up to 300 sheets of plain paper (80 g/m²).
The following paper sizes are supported: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, Ledger, Legal, Oficio II, Letter,
Letter-R, Statement-R, 8K, 16K, 16K-R, and 216 × 340 mm.
IMPORTANT
• When using media types other than plain paper (such as recycled or colored paper), always specify the
media type and paper weight settings.
Specifying Paper Size and Media Type for the Cassettes (page 3-13)
Media Type Set. (Media Type Settings) (page 7-10)
• The cassettes can hold paper with weight between 64 - 105 g/m².
• Do not load thick paper that is heavier than 106 g/m² in the cassettes. Use the multi purpose tray for paper
that is heavier than 106 g/m².
1
Pull the cassette out toward you until it stops.
NOTE
Do not pull out more than one cassette at a time.
2
Push down on the cassette base plate and secure it.
3-7
Preparation before Use > Loading Paper
3
Adjust the cassette size.
1 Holding the paper width adjusting tab, move the paper width guides to fit the paper.
Paper sizes are marked on the cassette.
IMPORTANT
Make sure that the width guides are flush against the paper. If there is space
between the guides and the paper, set the width guides again.
2 Squeeze the ends of the bottom of the paper length guide and move the guide to fit the
length of the paper.
Paper sizes are marked on the cassette.
IMPORTANT
Make sure that the length guide is flush against the paper. If there is space
between the guide and the paper, set the length guide again.
4
Load paper.
1 Set the paper strait from the upper part.
3-8
Preparation before Use > Loading Paper
IMPORTANT
• Load the paper with the print side facing up.
• After removing new paper from its packaging, fan the paper before loading it in
the cassette. (Refer to Before Loading Paper on page 3-6.)
• Before loading the paper, be sure that it is not curled or folded. Paper that is
curled or folded may cause paper jams.
• Ensure that the loaded paper does not exceed the level indicator (see illustration
below).
• The paper length and width guides must be adjusted to the paper size before
loading the paper. Loading the paper without adjusting these guides may cause
skewed feeding and paper jams.
• Be sure that the paper length and width guides rest securely against the paper. If
there is a gap, readjust the guides to fit the paper.
.
2 Insert the appropriate paper size card in the slot to indicate the size of the paper inside.
5
Gently push the cassette back in.
NOTE
• If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.
• Select the media type (plain, recycled, etc.) loaded in the cassette.
Specifying Paper Size and Media Type for the Cassettes (page 3-13)
3-9
Preparation before Use > Loading Paper
Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper
(80 g/m²) lager than A4.
The multi purpose tray accepts paper sizes from A3 to A6-R and Hagaki and from Ledger to Statement-R, 8K, 16K and
16K-R. Be sure to use the multi purpose tray when you print on any special paper.
IMPORTANT
• When using media types other than plain paper (such as recycled or colored paper), always specify the
media type and paper weight settings.
Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) (page 3-15)
Media Type Set. (Media Type Settings) (page 7-10)
• If you are using a paper weight of 106 g/m² or more, set the media type to Thick and set the weight of the
paper you are using.
The capacity of the multi purpose tray is as follows.
•
A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 100 sheets
•
B4 or larger plain paper (80 g/m²), recycled paper or color paper: 25 sheets
•
Hagaki: 15 sheets
•
OHP film: 25 sheets
•
Envelope DL, Envelope C4, Envelope C5, Envelope #10, Envelope #9, Envelope #6, Monarch, Youkei 4, Youkei 2:
5 sheets
NOTE
• When you load custom size paper, enter the paper size by referring to Specifying Paper Size and Media Type for the
Multi Purpose Tray (MP Tray Setting) on page 3-15.
• When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying
Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 3-15.
1
Open the multi purpose tray.
Pull out the MP tray extension to match the paper size. Refer to the label which sealed inside
the machine when opening the MP tray.
3-10
Preparation before Use > Loading Paper
2
Adjust the multi purpose tray size.
3
Load paper.
Insert the paper along the paper width guides into the tray until it stops.
After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
Before Loading Paper (page 3-6)
IMPORTANT
• When loading the paper, keep the print side facing down.
• Curled paper must be uncurled before use.
• Straighten the top edge if it is curled.
• When loading paper into the multi purpose tray, check that there is no paper left
over in the tray from a previous job before loading the paper. If there is just a small
amount of paper left over in the multi purpose tray and you want to add more, first
remove the left-over paper from the tray and include it with the new paper before
loading the paper back into the tray.
• If there is a gap between the paper and the paper width guides, readjust the guides
to fit the paper in order to prevent skewed feeding and paper jams.
3-11
Preparation before Use > Loading Paper
When you load envelopes or cardstock in the multi purpose tray
Load the paper with the print side facing down. For the procedure for printing, refer to the Printer Driver User Guide.
Example: When printing the address.
Open the flap.
Close the flap.
Return postcard
(Oufukuhagaki)
Cardstocks
(Hagaki)
Portrait form
envelopes
Landscape form
envelopes
IMPORTANT
• Use unfolded return postcard (Oufukuhagaki).
• How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to
load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.
NOTE
When you load envelopes in the multi purpose tray, select the envelope type by referring to Specifying Paper Size and
Media Type for the Multi Purpose Tray (MP Tray Setting) on page 3-15.
3-12
Preparation before Use > Loading Paper
Specifying Paper Size and Media Type
The default paper size setting for cassette 1 and for the optional paper feeder (cassettes 2 to 4) is [Auto], and the default
media type setting is [Plain]. For the multi purpose tray, the default paper size setting is [A4], and the default media type
setting is [Plain].
To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying
Paper Size and Media Type for the Cassettes on page 3-13.) To change the type of paper to be used in the multi
purpose tray, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the
Multi Purpose Tray (MP Tray Setting) on page 3-15.)
Specifying Paper Size and Media Type for the Cassettes
To fix the type of paper to be used in cassette 1 or the optional paper feeders (cassettes 2 to 4), specify the paper size.
Also, if you use a media type other than plain paper, specify the media type setting.
Selection Item
Cassette 1 (to 4)
Size
Selectable Size/Type
Auto
Paper size is automatically detected and selected.
Value: Metric, inch
Standard Sizes
Available options are as follows:
Value: A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger, Letter-R,
Letter, Legal, Statement-R, Oficio II, 8K, 16K-R, 16K
Cassette 1 (to 4) Type *1
Select the media type.
Value: Plain (52 to 105 g/m²), Rough, Vellum (52 to 105 g/m²), Recycled,
Preprinted*2, Bond, Color, Prepunched*2, Letterhead*2, Thick (106 to 128 g/m²),
High Quality, Custom 1-8
*1 To change to a media type other than [Plain], refer to Media Type Set. on page 7-7. When the paper weight settings shown below
are selected, the media indicated for each setting cannot be selected.
Plain, Preprinted, Recycled, Vellum, Rough, Letterhead, Color, Preprinted, High Quality: [Heavy 1], [Heavy 2] or [Extra Heavy]
Bond, Thick: [Heavy 2] or [Extra Heavy]
Custom 1 to 8: [Extra Heavy]
*2 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act. on page 7-8.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.
Status/Sys. Menu
1
Common Settings
2
3 Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key.
Common Settings
1
Orig./Paper Set.
3-13
2
Preparation before Use > Loading Paper
4 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Set.], and press the [OK] key.
Orig./Paper Set.
1
Cassette 1 Set.
2
NOTE
[Cassette 2] to [Cassette 4] are shown when the optional paper feeder is installed.
2
Specify the paper size.
1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Size], and press the [OK] key.
Cassette 1 Set.
1
Cassette 1 Size
•
2
For automatic detection of the paper size, press the [▲] or [▼] key to select [Auto], and
press the [OK] key.
Cassette 1 Size
1
*Auto
2
Press the [▲] or [▼] key to select [Metric] or [inch] as the unit, and press the [OK] key.
Auto
1
*Metric
•
2
To select the paper size, press the [▲] or [▼] key to select [Standard Size], and press the
[OK] key.
Cassette 1 Size
1
*Standard Size
2
Press the [▲] or [▼] key to select the paper size, and press the [OK] key.
Standard Size
1
*A4
2
2 Press the [Back] key.
3
Specify the media type.
1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Type], and press the [OK] key.
Cassette 1 Set.
1
Cassette 1 Type
3-14
2
Preparation before Use > Loading Paper
2 Press the [▲] or [▼] key to select the media type, and press the [OK] key.
Cassette 1 Type
1
*Plain
2
Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray
Setting)
To change the type of paper to be used in the multi purpose tray, specify the paper size. When using other than a plain
paper, specify the media type.
Selection Item
MP Tray Size
Selectable Size/Type
Standard Sizes
Available options are as follows:
Value: A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, 216 × 340 mm, Ledger,
Letter-R, Letter, Legal, Statement-R, Executive, Oficio II, 8K, 16K-R, 16K, ISO B5,
Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL,
Envelope C5, Envelope C4, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, Custom*1
Size Entry
Enter the size not included in the standard size.
Value
Metric
X: 148 to 432 mm (in 1 mm increments)
Y: 98 to 297 mm (in 1 mm increments)
Inch
X: 5.83 to 17.00" (in 0.01" increments)
Y: 3.86 to 11.69" (in 0.01" increments)
MP Tray Type *2
Select the media type.
Value: Plain (52 to 105 g/m²), Transparency, Rough, Vellum (52 to 105 g/m²),
Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3,
Letterhead*3, Envelope, Thick (106 to 163 g/m²), High Quality, Custom 1-8
*1 For instructions on how to specify the custom paper size, refer to Custom PaperSize on page 7-7.
*2 To change to a media type other than [Plain], refer to Media Type Set. on page 7-7.
*3 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act. on page 7-8.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.
Status/Sys. Menu
1
Common Settings
2
3 Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key.
Common Settings
1
Orig./Paper Set.
3-15
2
Preparation before Use > Loading Paper
4 Press the [▲] or [▼] key to select [MP Tray Set.], and press the [OK] key.
Orig./Paper Set.
1
MP Tray Set.
2
2
Specify the paper size.
1 Press the [▲] or [▼] key to select [MP Tray Size], and press the [OK] key.
MP Tray Set.
1
MP Tray Size
•
2
To select the paper size, press the [▲] or [▼] key to select [Standard Size], and press the
[OK] key.
MP Tray Size
1
*Standard Size
2
Press the [▲] or [▼] key to select the paper size, and press the [OK] key.
Standard Size
1
*A4
•
2
To enter a size not displayed in the standard sizes, press the [▲] or [▼] key to select [Size
Entry], and press the [OK] key.
MP Tray Size
1
Size Entry
2
Use the numeric keys or press the [▲] or [▼] key to enter the paper length, and press the [OK] key.
Size Entry(Y)
(98 - 297)
297
mm
2
1
Use the numeric keys or press the [▲] or [▼] key to enter the paper width, and press the [OK] key.
Size Entry(X)
(148 - 432)
432
mm
2
1
2 Press the [Back] key.
3
Specify the media type.
1 Press the [▲] or [▼] key to select [MP Tray Type], and press the [OK] key.
MP Tray Set.
1
MP Tray Type
3-16
2
Preparation before Use > Loading Paper
2 Press the [▲] or [▼] key to select the media type, and press the [OK] key.
MP Tray Type
1
*Plain
3-17
2
4
Printing from PC
This chapter explains the following topics:
Printing from PC ................................................................................................................................................. 4-2
Printer Driver Print Settings ..................................................................................................................... 4-5
Printer Driver Help ................................................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ...................................................................... 4-6
Canceling Jobs ........................................................................................................................................ 4-7
Using Print Box .................................................................................................................................................. 4-8
Saving Document to a Print Box .............................................................................................................. 4-9
Printing Document from Print Box ......................................................................................................... 4-10
4-1
Printing from PC > Printing from PC
Printing from PC
Follow the steps below to print documents from applications.
NOTE
• To print the document from applications, install the printer driver on your computer from the supplied Product Library
disc.
• In some environments, the current settings are displayed at the bottom of the printer driver.
• When printing the cardstock or envelopes, load the cardstock or envelopes before performing the following
procedure. (Refer to When you load envelopes or cardstock in the multi purpose tray on page 3-12.)
1
Display the screen.
2
Configure the settings.
Click [File] and select [Print] in the application.
1 Select the machine from the "Name" menu and click the [Properties] button.
1
2
4-2
Printing from PC > Printing from PC
2 Select the [Basic] tab.
3 Click "Print size" menu and select the paper size to use for printing.
To load the paper of size that is not included in print sizes of the machine such as cardstock or
envelopes, the paper size needs to be registered.
Registering the Original Size (page 4-3)
To print on the special paper such as thick paper or transparency, click "Media type" menu and select
the media type.
4 Click the [OK] button to return to the Print dialog box.
3
Click the [OK] button.
Start printing.
Registering the Original Size
If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab
of the print settings screen of the printer driver.
The registered size can be selected from the "Print size" menu.
NOTE
To execute printing at the machine, set the paper size and type in Specifying Paper Size and Media Type for the
Cassettes on page 3-13.
1
Display the print settings screen.
2
Register the paper size.
1 Click the [Basic] tab.
2 Select [Custom] in the "Print size" menu.
3 Click the [New] button.
4 Enter the name of the paper.
5 Enter the paper size.
6 Click the [OK] button.
7 In the "Print size" menu, select the paper size (name) that you registered in steps 4 to 7.
4-3
Printing from PC > Printing from PC
8 Click [MP tray] in the "Source" menu.
9 Select the type of paper in the "Media type" menu.
2, 7
1
8
9
4
5
3
6
NOTE
If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.
4-4
Printing from PC > Printing from PC
Printer Driver Print Settings
The printer driver print settings screen allows you to configure a variety of print-related settings. For more information,
refer to the Printer Driver User Guide on the Product Library disc.
1
3
2
No.
1
Description
[Quick Print] tab
Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an
image resembling the print results and applies the settings.
[Basic] tab
This tab groups basic functions that are frequently used. You can use it to configure the paper size, destination, and duplex
printing.
[Layout] tab
This tab lets you configure settings for printing various layouts, including booklet printing, combine mode, poster printing,
and scaling.
[Finishing] tab
This tab lets you offset printed media.
[Imaging] tab
This tab lets you configure settings related to the quality of the print results.
[Publishing] tab
This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film.
[Job] tab
This tab lets you configure the settings for saving print data in a Print Box. Since saved documents can be printed directly
from the machine, this function is convenient when you wish to print a document that you don't want others to see.
[Advanced] tab
This tab lets you configure settings for adding watermarks to print data.
2
[Profiles]
Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it's a convenient practice to
save frequently used settings.
3
[Reset]
Click to revert settings to their initial values.
4-5
Printing from PC > Printing from PC
Printer Driver Help
The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display
Help as explained below.
1
2
•
Click the [?] button in the upper right corner of the screen and then click the item you want to know about.
•
Click the item you want to know about and press the [F1] key on your keyboard.
Changing the Default Printer Driver Settings (Windows 7)
The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when
printing. For the settings, refer to Printer Driver User Guide.
1 Click [Start] button on the Windows, and then click [Devices and Printers].
2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of
the printer driver.
3 Click the [Preferences] button on the [General] tab.
4 Select the default settings and click the [OK] button.
4-6
Printing from PC > Printing from PC
Canceling Jobs
If a print job remains on a PC, you can cancel the job by following the steps below.
1 Double-click the printer icon (
) displayed on the taskbar at the bottom right of the
Windows desktop to display a dialog box for the printer.
2 Click the file for which you wish to cancel printing and select [Cancel] from the "Document"
menu.
4-7
Printing from PC > Using Print Box
Using Print Box
Print Box is a function to temporarily save a printer document in the box on a PC and execute printing at the machine. A
job is not printed until you operate the machine, and this prevents the printed papers from being taken by someone. With
a PIN code assigned to the Print Box, you can further strengthen security.
If you configure settings in the [Print Box] of [Job] tab of the printer driver and then print, the printed data will be saved
in the box on the PC and printing can be executed at the machine.
The Print Box can be set in the Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-16.
Use the Preset Print Box
Save the print data in the preset Print Box. Box 01 is set by default. When selecting Box 01 from the GX Driver and
printing, printing can be executed only by selecting Box 01 in the operation panel.
1
2
Select [Box 01] from the GX driver and
then execute printing. (Refer to Saving
Document to a Print Box on page 4-9.)
Select [Box 01] to be printed at the
machine when needed. (Refer to Printing
Document from Print Box on page 4-10.)
USB
Use Multiple Boxes
A maximum of 10 Print Boxes (Box 01 to 10) can be set by using Client Tool. When connecting the computer (Host PC)
connected to the machine via USB to the computer on the network (Client PC) and using the machine as a shared
printer, each Client PC can use a different Print Box.
1
Preset the Print Box by
using Client Tool. (Refer to
Default Settings on the PC
(Client Tool) on page 7-16.)
Host PC
2
Select the Print Box from the
Client PC and execute
printing. (Refer to Saving
Document to a Print Box on
page 4-9.)
A print job is saved in
a Print Box in the
Host PC.
4
Select the Print Box to be
printed at the machine when
needed. (Refer to Printing
Document from Print Box on
page 4-10.)
Host PC
Client PC
USB
3
Network
USB
Network
NOTE
When using the machine as a shared printer, settings must be made for the shared printer. Refer to Setting the
Shared Printer on page 2-16.
4-8
Printing from PC > Using Print Box
Saving Document to a Print Box
Use the procedure below to save a document in the Print Box created on the Host PC. Print Box can be selected from
[Box 01] to [Box 10]. To use the other boxes or to change the default box name, configure the settings on Client Tool.
Refer to Default Settings on the PC (Client Tool) on page 7-16.
In addition, a PIN code can be set for a Print Box. Since the PIN code must be entered when printing at the machine,
security is enhanced.
1
Start Client Tool on the Host PC.
2
Display the screen on your PC.
Refer to Accessing Client Tool on page 2-18.
1 Click [File] and select [Print] in the application.
2 Select the machine from the "Name" menu and click the [Properties] button.
3 Select the [Job] tab.
3
Configure the settings.
1 Select [Print Box] then select the Print Box where the print job should be stored from the
[Box 1] to [Box 10].
2 As necessary, set the job name for the print job.
NOTE
Note that the same job name is set and the job is overwritten if [Custom] and [Replace
existing file] are set.
4
Start printing.
Select [OK] to return to the "Print" screen and click [OK] to start storing.
4-9
Printing from PC > Using Print Box
Printing Document from Print Box
Print a document saved in a Print Box.
NOTE
• All documents saved in the selected Print Box are printed.
• Client Tool must be running on the computer from which printing from Print Box is executed. Refer to Accessing
Client Tool on page 2-18.
• After being printed, the documents in the Print Box are deleted.
1
Start Client Tool on the Host PC.
2
Press the [Print Box] key on the machine.
3
Select the Print Box.
Refer to Accessing Client Tool on page 2-18.
Press the [▲] or [▼] key to select the Print Box.
Print Box
Box 01
NOTE
The name set by using Client Tool appears. When using Box 01, the default name (Box 01)
is set by Client Tool. When using any of Box 02 to 10, a Box name needs to be set by using
Client Tool. If a box with no Box name is set, [----------------] appears on the message display.
If a document is stored in the box for which no Box name is set, printing from the box is not
available.
For details on setting the box name, refer to Default Settings on the PC (Client Tool) on
page 7-16.
4
Press the [Start] key.
Printing starts.
If you have assigned a PIN code to the Box with Client Tool, enter the PIN code using the
numeric keys and press the [OK] key.
PIN Code
1
4-10
2
5
Operation on the
Machine
This chapter explains the following topics:
Loading Originals ............................................................................................................................................... 5-2
Placing Originals on the Platen ................................................................................................................ 5-2
Loading Originals in the Document Processor (Option) .......................................................................... 5-3
Checking the Equipment's Serial Number ......................................................................................................... 5-5
Copying .............................................................................................................................................................. 5-6
Basic Operation ....................................................................................................................................... 5-6
Interrupt Copy .......................................................................................................................................... 5-7
ID Card Copy ........................................................................................................................................... 5-8
Using Various Functions ........................................................................................................................ 5-10
Program ................................................................................................................................................. 5-25
Canceling Jobs ...................................................................................................................................... 5-29
Scanning .......................................................................................................................................................... 5-30
Scan the Image to the Specified Destination ......................................................................................... 5-32
Scan the Image by Selecting the Destination (Quick Scan) .................................................................. 5-34
Scanning using TWAIN .......................................................................................................................... 5-35
Canceling Jobs ...................................................................................................................................... 5-36
5-1
Operation on the Machine > Loading Originals
Loading Originals
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
Put the scanning side facedown.
A3
Align it flush against the original
size indicator plates with the back
left corner as the reference point.
A3
1
Original size
*
When selecting the copying
function
NOTE
• For details on original size, refer to Original Size on page 5-19.
• For details on original orientation, refer to Orig. Orientation (Original Orientation) on page 5-20.
CAUTION
Do not leave the optional original cover or document processor open as there is a danger of personal injury.
IMPORTANT
• Do not push the optional original cover or document processor forcefully when you close it. Excessive
pressure may crack the platen glass.
• When placing books or magazines on the machine, do so with the optional original cover or document
processor in the open position.
5-2
Operation on the Machine > Loading Originals
Loading Originals in the Document Processor (Option)
The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals
are scanned.
Originals Supported by the Document Processor
The document processor supports the following types of originals.
Detail
Weight
Document Processor
1-sided: 45 to 120 g/m²
2-sided: 50 to 120 g/m²
Sizes
Maximum: Ledger/A3
Minimum: Statement-R/A5-R
No. of sheets
Plain paper (50 to 80 g/m²), Colored paper, Recycled paper, High Quality: 50 sheets
(Mixed size originals: 30 sheets)
Thick paper (120 g/m²): 33 sheets
Art paper: 1 sheet
Originals Not Supported by the Document Processor
Do not use the document processor for the following types of originals.
•
Soft originals such as vinyl sheets
•
Transparencies such as OHP film
•
Carbon paper
•
Originals with very slippery surfaces
•
Originals with adhesive tape or glue
•
Wet originals
•
Originals with correction fluid which is not dried
•
Irregularly shaped (non-rectangular) originals
•
Originals with cut-out sections
•
Crumpled paper
•
Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam.)
•
Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam.)
How to Load Originals
IMPORTANT
• Before loading originals, be sure that there are no originals left on the original eject table. Originals left on
the original eject table may cause the new originals to jam.
• Do not make an impact on the document processor top cover, such as aligning the originals on the top
cover. It may cause an error in the document processor.
5-3
Operation on the Machine > Loading Originals
1
Adjust the original width guides.
2
Place the originals.
A3
A3
1
Original size
*
When selecting the copying function
Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading
edge into the document processor as far as it will go.
NOTE
• For details on original size, refer to Original Size on page 5-19.
• For details on original orientation, refer to Orig. Orientation (Original Orientation) on page
5-20.
IMPORTANT
• Confirm that the original width guides exactly fit the originals. If there is a gap,
readjust the original width guides. The gap may cause the originals to jam.
• Ensure that loaded originals do not exceed the level indicator. Exceeding the
maximum level may cause the originals to jam.
• Originals with punched holes or perforated lines should be placed in such a way
that the holes or perforations will be scanned last (not first).
5-4
Operation on the Machine > Checking the Equipment's Serial Number
Checking the Equipment's Serial Number
The equipment's serial number is printed in the location shown in the figure.
1855
NOTE
You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.
5-5
Operation on the Machine > Copying
Copying
Basic Operation
Follow the steps as below for basic copying.
1
Press the [Copy] key.
2
Place the originals.
Original size
A3
A3
1
Paper size
Check the original size and the paper size.
NOTE
• For loading instructions, refer to Loading Originals on page 5-2.
• For selecting the paper source, refer to Paper Selection on page 5-12.
3
Select the functions.
Select the copier functions to use.
Using Various Functions (page 5-10)
4
Use the numeric keys to enter the copy quantity.
5
Press the [Start] key.
Specify the desired number up to 999.
Copying starts.
5-6
Operation on the Machine > Copying
Interrupt Copy
This function allows you to pause the current jobs in progress when you need to make copies immediately.
When the interruption copy ends, the machine resumes the paused print jobs.
NOTE
If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and
printing resumes. You can change the delay until interrupt copying is canceled. Change the delay as required.
Interrupt Clear (page 7-12)
1
Press the [Interrupt] key.
The current print job is temporarily interrupted.
2
Place the originals onto the machine for interrupt copy.
NOTE
For loading instructions, refer to Loading Originals on page 5-2.
3
Select the functions.
Select the copier functions to use.
Using Various Functions (page 5-10)
4
Press the [Start] key.
Interrupt copying starts.
5
When interrupt copying ends, press the [Interrupt] key.
The machine resumes the paused print jobs.
5-7
Operation on the Machine > Copying
ID Card Copy
Use to copy the front and back sides of a license or other ID card on one sheet of paper.
1
Configure the settings.
1 Press the [ID Card Copy] key.
2 Press the [▲] or [▼] key to select [On], and press the [OK] key.
ID card Copy
1
On
2
2
Place the original.
Align with the ID Card marks on the Original Size Indicator Plates.
NOTE
For loading instructions, refer to Loading Originals on page 5-2.
3
Select the functions.
Select the copier functions to use.
Using Various Functions (page 5-10)
4
Use the numeric keys to enter the copy quantity.
Refer to Basic Operation on page 5-6.
5-8
Operation on the Machine > Copying
5
Press the [Start] key.
One side of the card is scanned.
6
Turn the original over.
Align with the ID Card marks on the Original Size Indicator Plates.
Turn over the card.
Press Start Key.
Put it on same place.
(Displayed alternately)
7
Press the [Start] key.
The front and back sides of the card are copied on one sheet of paper.
5-9
Operation on the Machine > Copying
Using Various Functions
To configure the settings for functions, press the key of the function you want to configure. You can also press the
[Function Menu] key to select from other functions displayed on the message display.
Operation Method (page 3-3).
1
Selects the item displayed or changes the
numeric value.
2
Cancels the current menu setting to
return to the menu one level higher.
Confirms the selected setting.
For details on each function, see the table below.
Key
Function
Description
Reference
page
Paper Selection
Select the cassette or multi-purpose tray that contains
the required paper size.
page 5-12
Zoom
Adjusts the zoom to reduce or enlarge the image.
page 5-13
Density
Adjust density.
page 5-14
Original Image
Select original image type.
page 5-14
Duplex*1
Prints 1-sided or open book originals to 2-sided, or 2sided or open book originals to 1-sided.
page 5-14
Combine
Combines 2 or 4 original sheets into 1 printed page.
page 5-17
ID card Copy
Use to copy the front and back sides of a license or
other ID card on one sheet of paper.
page 5-8
*1 The optional duplex unit and document processor are required for some of the duplex modes.
5-10
Operation on the Machine > Copying
Key
Function
Description
Reference
page
Collate/Offset
Offsets the output by page or set.
page 5-19
Original Size
Specify the original size to be scanned.
page 5-19
Orig. Orientation
Select the orientation of the original document top edge
to scan correct direction.
page 5-20
Mixed Size Orig.*1
Scans all sheets in the document processor, even if
they are of different sizes.
page 5-21
EcoPrint
Saves toner when printing.
page 5-21
Backgrnd Density
Removes dark background from originals, such as
newspapers.
page 5-21
Margin
Adds margin (white space) when printing to allow you
to bound copies.
page 5-22
Border Erase
Erases black borders around original when printing.
page 5-23
Continuous Scan
Scans a large number of originals in separate batches
and then produce as one job.
page 5-24
Auto Rotation
Rotates image 90 degrees when original and paper
source sizes are the same, but their orientation is
different.
page 5-24
File Name Entry
Adds a file name.
page 5-24
*1 The optional document processor is required.
5-11
Operation on the Machine > Copying
Paper Selection
Select the cassette or multi-purpose tray that contains the required paper size.
NOTE
Specify in advance the size and type of the paper loaded in the cassette (refer to Specifying Paper Size and Media
Type on page 3-13).
Item
Value
Description
Auto
The paper matching the size of the original is
selected automatically.
Cassette 1 (to 4) *1
Feed paper from cassette 1 (to 4).
MP Tray
Feed paper from the multi purpose tray.
MP Tray Set.
Before selecting [MP Tray], you need to select
[MP Tray Set.] and specify the paper size and
media type.
Standard Size
A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R,
Folio, 216 × 340 mm, Ledger, Letter-R, Letter,
Legal, Statement-R, Executive, Oficio II, 8K, 16K,
16K-R, ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch, Envelope DL,
Envelope C5, Envelope C4, Hagaki,
Oufukuhagaki, Youkei 4, Youkei 2, Custom*2
Select from the standard size.
Size Entry
Set the sizes of [Y] (vertical).
Enter the size not included in the standard size.*3
Metric: 98 to 297 mm (in 1 mm increments)
Inch: 3.86 to 11.69" (in 0.01" increments)
Use the numeric keys or press the [▲] or [▼] key
to set the sizes of [Y] (vertical) and press the [OK]
key.
Set the sizes of [X] (horizontal).
Metric: 148 to 432 mm (in 1 mm increments)
Inch: 5.83 to 17.00" (in 0.01" increments)
Media Type
Plain, Transparency, Rough, Vellum, Labels,
Recycled, Preprinted, Bond, Cardstock, Color,
Prepunched, Letterhead, Envelope, Thick, High
Quality, Custom 1 to 8
Set the sizes of [X] (horizontal) as well.
Select the media type.
Displayed after [Standard Size] or [Size Entry] is
set in [MP Tray Set].
*1 Cassette 2 to Cassette 4 are displayed when the optional paper feeder is installed.
*2 For instructions on how to specify the custom paper sizes, refer to Custom PaperSize on page 7-7.
*3 The input units can be changed in System Menu. For details, refer to Measurement on page 7-11.
NOTE
• You can conveniently select in advance the size and type of paper that will be used often and set them as default
(refer to Specifying Paper Size and Media Type on page 3-13).
• If the specified size of paper is not loaded in the paper source cassette or multi purpose tray, [Load paper in
cassette # (MP tray).] appears. Refer to Responding to Messages on page 9-11.
5-12
Operation on the Machine > Copying
Zoom
Adjust the zoom to reduce or enlarge the image. The following zoom options are available.
Item
Value
Description
100%
Reproduces the original size.
Auto
Adjusts the image to match the paper size.
A3: 141%
A4
A5: 70%
Standard Zoom
Metric
100%
400% Max.
90% Folio>>A4
200% A5>>A3
75% 11×15" >>A4
141% A4>>A3 A5>>A4
70% A3>>A4 A4>>A5
127% Folio>>A3
50%
106% 11 × 15">>A3
Reduces or enlarges at preset
magnifications.
Press the [▲] or [▼] key to select the
desired magnification.
25% Min.
Metric (Asia
Pacific)
100%
400% Max.
86% A3>>B4 A4>>B5
200% A5 >> A3
81% B4>>A4 B5>>A5
141% A4>A3 B5>B4
70% A3>>A4 B4>>B5
122% A4>>B4 A5>>B5
50%
115% B4>>A3 B5>>A4
25% Min.
Inch
100%
400% Max.
78% Legal>>Letter
200% STMT>>Ledger
77% Ledger>>Legal
154% STMT>>Legal
64% Ledger>>Letter
129% Letter>Ledger
50% Ledger>>STMT
121% Legal>>Ledger
25% Min.
Zoom Entry
25 to 400% (in 1% increments)
Manually reduces or enlarges the original
image in 1% increments between 25% and
400%.
Use the numeric keys or press the [▲] or
[▼] key to enter the any magnification.
Character Entry Method (page 10-4)
5-13
Operation on the Machine > Copying
Density
Adjust density.
Press the [▲] or [▼] key to select [Darker +3] to [Lighter -3].
Original Image
Select original image type.
Item
Description
Text+Photo
Best for mixed text and photo documents.
Photo
Best for photos taken with a camera.
Text
Sharply renders pencil text and fine lines.
Duplex
Produces two-sided copies.
You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The
following modes are available.
One-sided to Two-sided
Produces two-sided copies from one-sided originals. In case of an odd
number of originals, the back side of the last copy will be blank. The optional
duplex unit is required.
Original
Copy
A
def
ghi
ghi
abc
abc
def
abc
The following binding options are available.
B
ghi
def
Original
Copy
A Original Left/Right to Binding Left/Right: Images on the second sides are
not rotated.
B Original Left/Right to Binding Top: Images on the second sides are rotated
180 degrees. Copies can be bound on the top edge, facing the same
orientation when turning the pages.
Two-sided to One-sided
Copies each side of a two-sided original onto two individual sheets.
The optional document processor is required.
The following binding options are available.
Original
Copy
Binding Left/Right: Images on the second sides are not rotated.
Binding Top: Images on the second sides are rotated 180 degrees.
5-14
Operation on the Machine > Copying
Two-sided to Two-sided
Produces two-sided copies from two-sided originals. The optional duplex unit
and document processor are required.
NOTE
Original
The paper sizes supported in Two-sided to Two-sided mode are A3, B4,
A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Letter, Letter-R, Executive,
Statement-R, Oficio II, 216 × 340 mm and Folio.
Copy
Book to One-sided
Produces a 1-sided copy of a 2-sided or open book original.
The following binding options are available.
Original
Binding Left: Originals with facing pages are copied from left to right.
Copy
Binding Right: Originals with facing pages are copied from right to left.
NOTE
• The original sizes supported in Book to One-sided mode are Ledger,
Letter-R, A3, A4-R, A5-R, B4, B5-R and 8K.
• The supported paper sizes are A4, B5, Letter and 16K. You may change
paper size and reduce or enlarge copy to match that size.
Book to Two-sided
Produces two-sided copies from an open book original with facing pages.
The optional duplex unit is required.
NOTE
• The original sizes supported in Book to Two-sided mode are A3, B4,
A4-R, B5-R, A5-R, Ledger, Letter-R and 8K.
Original
Copy
• The supported paper sizes are A4, B5 and Letter.
Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the binding
orientation for original and finished documents.
Item
Value
Description
1-sided>>1-sided
―
Disables the function.
1-sided>>2-sided
―
Copies the original with the default setting. For the default
settings, refer to Function Default on page 7-13.
2-sided>>1-sided
2-sided>>2-sided
Book>>1-sided
Book>>2-sided
5-15
Operation on the Machine > Copying
Item
Advanced Duplex
Value
Description
―
Changes the settings.
Finish. Binding
Left/Right, Top
Select the binding orientation of copies, and press the [OK]
key.
Orig. Orientation
Top Edge on Top, Top
Edge on Left
Select the orientation of the original document top edge to
scan correct direction. Choose orientation of the originals,
either [Top Edge on Top] or [Top Edge on Left]. Then press
the [OK] key.
Orig. Binding
Left/Right, Top
Select the binding orientation of originals, and press the [OK]
key.
Orig. Orientation
Top Edge on Top, Top
Edge on Left
Select the orientation of the original document top edge to
scan correct direction. Choose orientation of the originals,
either [Top Edge on Top] or [Top Edge on Left]. Then press
the [OK] key.
Orig. Binding
Left/Right, Top
Select the binding direction of originals, and press the [OK]
key.
Finish. Binding
Left/Right, Top
Select the binding orientation of copies, and press the [OK]
key.
Orig. Orientation
Top Edge on Top, Top
Edge on Left
Select the orientation of the original document top edge to
scan correct direction. Choose orientation of the originals,
either [Top Edge on Top] or [Top Edge on Left]. Then press
the [OK] key.
Book>>
1-sided
Orig. Binding
Left, Right
Select the binding direction of originals, and press the [OK]
key.
Book>>
2-sided
Orig. Binding
Left, Right
Select the binding direction of originals, and press the [OK]
key.
1-sided>>
2-sided
2-sided>>
1-sided
2-sided>>
2-sided
When placing the original on the platen, consecutively replace each original and press the [Start] key.
After scanning all originals, press the [OK] key to start copying.
5-16
Operation on the Machine > Copying
Combine
Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines
around the pages.
The following types of the boundary lines are available.
None
Solid Line
Item
Dotted Line
Value
Positioning Mark
Description
Off
―
Disables the function.
2 in 1
―
Copies the original with the default setting. For the
default settings, refer to Function Default on page 713.
―
Changes the settings.
Layout
L to R/T to B, R to L
Select the page layout of scanned originals, and press
the [OK] key.
Border Line
None, Solid Line, Dotted Line,
Positioning Mark
Select the page boundary line, and press the [OK] key.
Orig. Orientation
Top Edge on Top, Top Edge
on Left
Select the orientation of the original document top
edge to scan correct direction.
4 in 1
Advanced Combine
2 in 1
Choose orientation of the originals, either [Top Edge
on Top] or [Top Edge on Left]. Then press the [OK]
key.
4 in 1
Layout
Right then Down, Down then
Right, Left then Down, Down
then Left
Select the page layout of scanned originals, and press
the [OK] key.
Border Line
None, Solid Line, Dotted Line,
Positioning Mark
Select the page boundary line, and press the [OK] key.
Orig. Orientation
Top Edge on Top, Top Edge
on Left
Select the orientation of the original document top
edge to scan correct direction.
Choose orientation of the originals, either [Top Edge
on Top] or [Top Edge on Left]. Then press the [OK]
key.
5-17
Operation on the Machine > Copying
Layout image
Value
2 in 1
Image
L to R/T to B
R to L
4 in 1
Right then Down
Down then Right
Left then Down
Down then Left
NOTE
• The paper sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger,
Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R and 16K.
• When placing the original on the platen, be sure to copy the originals in page order.
• If the original size is not set, the screen for setting the original size is displayed. Refer to Original Size on page 5-19.
5-18
Operation on the Machine > Copying
Collate/Offset
Offsets the output by page or set.
Value
Off
Image
Description
―
Disables the function.
Collate Only
Scans multiple originals and delivers complete sets of copies
as required according to page number.
Offset Each Page
When offsetting is used, printed copies are produced after
rotating each page by 90 degrees.
NOTE
To use offsetting, the same size of paper as the selected paper
tray must be loaded in a different orientation in a different
paper tray.
The paper sizes supported in Offset are A4, B5, Letter and
16K.
Offset Each Set
When offsetting is used, printed copies are produced after
rotating each set by 90 degrees.
NOTE
To use offsetting, the same size of paper as the selected paper
tray must be loaded in a different orientation in a different
paper tray.
The paper sizes supported in Offset are A4, B5, Letter and
16K.
Original Size
Specify the original size to be scanned.
Item
Description
Auto
Have the size of original detected automatically.
A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio,
216 × 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R,
Statement, 11 × 15", Oficio II, 8K, 16K-R, 16K, Hagaki,
Oufukuhagaki, Custom*1
Select from standard sizes.
*1 For instructions on how to specify the custom original sizes, refer to Custom Orig.Size on page 7-7.
NOTE
Be sure to always specify the original size when using custom size originals.
5-19
Operation on the Machine > Copying
Orig. Orientation (Original Orientation)
Select the orientation of the original document top edge to scan correct direction.
To use any of the following functions, the document's original orientation must be set.
•
Duplex
•
Margin
•
Combine
Select original orientation from [Top Edge on Top] or [Top Edge on Left].
Item
Image
Top Edge on Top
Original
Original orientation
Original
Original orientation
Top Edge on Left
NOTE
The default setting for Original Orientation can be changed. Refer to Function Default on page 7-13 for details.
5-20
Operation on the Machine > Copying
Mixed Size Orig. (Mixed Size Originals)
Scans multiple sheets of the same width using the document processor.
NOTE
The optional document processor is required.
Value
Description
Off
Disables the function.
On
Enables Mixed Size Originals.
EcoPrint
EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not
required.
Value
Description
Off
Disables the function.
On
Enables EcoPrint.
Backgrnd Density (Background Density)
Removes dark background from originals, such as newspapers.
Value
Description
Off
Disables the function.
On
Enables Background Density.
5-21
Operation on the Machine > Copying
Margin
Add margins (white space). In addition, you can set the margin width and the back page margin.
NOTE
The default setting for margin width can be changed. For details, refer to Margin on page 7-13.
Item
Value
Description
Off
―
Disables the function.
On
―
Copies the original with the default setting. For the default
settings, refer to Function Default on page 7-13.
Advanced Margin
―
Changes the settings.
Metric: -18 mm to +18 mm
(in 1 mm increments)
Inch:
-0.75 to +0.75"
(in 0.01" increments)
Set the margin width.*1
Left/Right
Top/Bottom
Orig. Orientation
Use the numeric keys or press the [▲] or [▼] key to enter the
margins for [Left/Right], and press the [OK] key.
Set the margin width.*1
Metric: -18 mm to +18 mm
(in 1 mm increments)
Inch:
-0.75 to +0.75"
(in 0.01" increments)
Use the numeric keys or press the [▲] or [▼] key to enter the
margins for [Top/Bottom], and press the [OK] key.
Top Edge on Top, Top Edge on Left
Select the orientation of the original document top edge to
scan correct direction.
Choose orientation of the originals, either [Top Edge on Top]
or [Top Edge on Left]. Then press the [OK] key.
Back Page
Margin*2
Auto, Manual
For duplex copying, select [Auto] or [Manual].
When [Auto] is selected, an appropriate margin is applied
automatically on the rear page depending on a margin
specified for the front page and a binding orientation.
When [Manual] is set, you can set a different margin than the
front on the back. Set the margin in the screen that is
displayed. The setting selections are the same as for the
front.
*1 The input units can be changed in System Menu. For details, refer to Measurement on page 7-11.
*2 The optional duplex unit is required.
5-22
Operation on the Machine > Copying
Border Erase
Erases the black border that forms around the image. The following modes are available.
Border Erase Sheet
Erases black borders around the single sheet original.
Original
Copy
Border Erase Book
Erases black borders around the edges and in the middle of the original such
as a thick book. You can specify the widths individually to erase the borders
around the edges and in the center of the book.
Original
Copy
NOTE
The default setting for border erase width can be changed. For details, refer to Border Erase on page 7-13.
Item
Value
Description
Off
―
Disables the function.
Sheet
―
Copies the original with the default setting. For the
default settings, refer to Function Default on page 713.
―
Changes the settings.
Metric: 0 mm to 50 mm
(in 1 mm increments)
Set the border erase width.*1
Book
Advanced Erase
Sheet
Border
Inch:
Book
0.00 to 2.00"
(in 0.01" increments)
Use the numeric keys or press the [▲] or [▼] key to
enter the border erase width, and press the [OK]
key.
Back Page*2
Same as FrontPage, Do Not
Erase
For 2-sided originals, select [Same as FrontPage]
or [Do Not Erase], and press the [OK] key.
Border
Metric: 0 mm to 50 mm
(in 1 mm increments)
Set the border erase width.*1
Gutter
Back Page*2
Inch:
0.00 to 2.00"
(in 0.01" increments)
Same as FrontPage, Do Not
Erase
Use the numeric keys or press the [▲] or [▼] key to
enter the border erase width, and press the [OK]
key.
For 2-sided originals, select [Same as FrontPage]
or [Do Not Erase], and press the [OK] key.
*1 The input units can be changed in System Menu. For details, refer to Measurement on page 7-11.
*2 The optional duplex unit is required.
5-23
Operation on the Machine > Copying
Continuous Scan
Scans a large number of originals in separate batches and then produce as one job.
To scan the next original, press the [Start] key.
After scanning all originals, press the [OK] key. Copying starts.
Value
Description
Off
Disables the function.
On
Enables Continuous Scan.
Auto Rotation
Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the
orientations are different.
Value
Description
Off
Disables the function.
On
Enables Auto Rotation.
NOTE
You can select whether to rotate the image automatically in the default settings. For details, refer to Auto Rotation on
page 7-13.
File Name Entry
Adds a file name. Additional information such as job number can also be set. You can check a job history or job status
using the file name or job number specified here.
Enter the file name (up to 32 characters), and press the [OK] key.
To specify a job number, select [Additional Info.] and press the [OK] key.
Character Entry Method (page 10-4)
5-24
Operation on the Machine > Copying
Program
By registering sets of frequently used functions as a single program, you can simply select the program number as
needed to recall those functions. You can also name the programs for easy identification when recalling.
NOTE
• Only copying functions can be registered and recalled as programs.
• Up to 4 programs can be registered.
Registering Program
Use the procedure below to register a program.
1
Configure the settings of the functions.
Configure the settings of the functions you want to register in a program.
For the settings of functions, refer to Using Various Functions on page 5-10.
2
Register the program.
1 Press the [Program] key.
2 Press the [▲] or [▼] key to select a program number (01 to 04) to register, and press the
[OK] key.
Select program
1
----------------
2
NOTE
• Unregistered program numbers are displayed with [----------------].
• If you select a program number already registered, the currently registered functions
can be replaced with a new set of functions.
3 Press the [▲] or [▼] key to select [Add], and press the [OK] key.
----------------
1
Add
5-25
2
Operation on the Machine > Copying
4 Enter a program name using the numeric keys and press the [OK] key.
Program Name
2
1
The program is registered.
Character Entry Method (page 10-4)
NOTE
• Up to 32 characters can be entered.
• If the program number is already used in any of the existing programs, the change
confirmation screen appears. Press the [▲] or [▼] key to select [Yes] or [No], and
press the [OK] key.
• The settings can be confirmed by recalling the program. Refer to Recalling Program on
page 5-26.
Confirming the Registered Program
The settings of the registered program can be confirmed by recalling the program. Refer to Recalling Program on page
5-26.
Recalling Program
Use the procedure below to recall a registered program.
1
Recall the program.
1 Press the [Program] key.
2 Press the [▲] or [▼] key to select a program number (01 to 04) to recall, and press the
[OK] key.
Select program
1
Program 01
2
3 Press the [▲] or [▼] key to select [Recall], and press the [OK] key.
Program 01
1
Recall
2
Execute the program.
Place the originals and press the [Start] key.
5-26
2
Operation on the Machine > Copying
Overwriting Program
Programs can be changed with the same procedures as those for registering programs. When selecting the program
number to be registered, select the program to be changed and overwrite the program number. Refer to Registering
Program on page 5-25.
Changing the Program Name
Use the procedure below to change the program name.
1
Display the screen.
1 Press the [Program] key.
2 Press the [▲] or [▼] key to select a program number (01 to 04) to edit, and press the [OK]
key.
Select program
1
Program 01
2
2
Edit the program name.
1 Press the [▲] or [▼] key to select [Edit Name], and press the [OK] key.
Program 01
1
Edit Name
2
2 Enter a program name using the numeric keys and press the [OK] key.
Character Entry Method (page 10-4)
3 Press the [▲] or [▼] key to select [Yes] in the confirmation screen, and press the [OK] key.
Deleting Program
Use the procedure below to delete a program.
1
Display the screen.
1 Press the [Program] key.
2 Press the [▲] or [▼] key to select a program number to delete, and press the [OK] key.
Select program
1
Program 01
5-27
2
Operation on the Machine > Copying
2
Delete the program.
1 Press the [▲] or [▼] key to select [Delete], and press the [OK] key.
Program 01
1
Delete
2
2 Press the [▲] or [▼] key to select [Yes] in the confirmation screen, and press the [OK] key.
5-28
Operation on the Machine > Copying
Canceling Jobs
You can cancel jobs by pressing the [Stop] key.
The copy job is canceled.
5-29
Operation on the Machine > Scanning
Scanning
You can scan originals using the machine and save the scanned images on your computer.
The following three types of scan are available.
Scan the Image to the Specified Destination
Use the Preset Scan Destination
If originals are scanned after selecting [Local PC] as the destination, an image is saved in "My Documents" in the
computer (Host PC) connected to the machine via USB. If Client Tool is activated on the Host PC, originals can be
scanned only by operating the machine.
1
Scan the originals at the machine.
(Refer to Scan the Image to the
Specified Destination on page 532.)
2
An image is saved in "My
Documents."
Host PC
USB
Use Your Desired Destination
When saving an image in a location other than "My Documents", the destination needs to be set beforehand by using
Client Tool. If the shared folder in the computer (Client PC) on the network is selected for the destination, an image can
be saved on the computer that is not connected to the machine via USB.
1
Preset the destination by using
Client Tool. (Refer to Default
Settings on the PC (Client Tool) on
page 7-16.)
2
Scan the originals at the machine.
(Refer to Use Your Desired
Destination on page 5-33.)
Host PC
3
An image is saved in the folder
set by Client Tool.
Host PC
USB
USB
Client PC
Network
Network
5-30
Operation on the Machine > Scanning
Scan the Image by Selecting the Destination (Quick Scan)
Select the scan method and destination for each job by using Client Tool.
Perform a scan by operating the computer (Host PC) connected to the machine via USB. If the shared folder in the
computer (Client PC) on the network is selected for the destination, an image can be saved on the computer that is not
connected to the machine via USB.
1
Perform a scan by using Client Tool. (Refer
to Scan the Image by Selecting the
Destination (Quick Scan) on page 5-34)
Host PC
USB
2
An image is saved in the folder
set by Client Tool.
Client PC
Network
Network
Client Tool
With Quick Scan, the following 3 types of scan are possible.
•
Scan to PDF: Saves the scanned image in PDF format.
•
Scan to Email: Attaches the scanned image to a new E-mail message.
•
Scan to Folder: Saves the scanned image to a specified folder.
Scanning using TWAIN
Make the image processing application read the scanned image. This function is available only for the computer
connected via USB. (Refer to Scanning using TWAIN on page 5-35.)
5-31
Operation on the Machine > Scanning
Scan the Image to the Specified Destination
It is easy to scan from the operation panel on the machine. Before using this function, you need to preset the destination
folder where to save scanned image and image quality using Client Tool. Refer to Default Settings on the PC (Client
Tool) on page 7-16.
Use the Preset Scan Destination
Save the scanned image in the preset scan destination. My Documents is set for the destination. Scanning can be
performed without preparing the destination.
1
Start Client Tool on the Host PC.
2
Press the [Scan] key on the machine.
3
Place the originals.
Refer to Accessing Client Tool on page 2-18.
Loading Originals (page 5-2)
4
Press the [Start] key.
Scanning starts.
NOTE
Ready to scan.
Local PC
• If [Local PC] is selected as the destination, an image is saved in "My Documents" in the
computer (Host PC) connected to the machine via USB.
Windows Vista/Windows 7/Windows 8: C:\Users\<user>\My Documents
Windows XP: C:\Document and Settings\<user>\My Documents
• When the scan ends, the folder in which an image is saved opens on the Host PC.
5-32
Operation on the Machine > Scanning
Use Your Desired Destination
If there are settings that you change from "My Documents" in the computer (Host PC) connected to the machine via
USB, set the destination by using Client Tool. You can simply select the destination number as needed to recall those
functions.
Ten destinations including the default [Local PC] can be registered. Refer to Default Settings on the PC (Client Tool) on
page 7-16.
1
Start Client Tool on the Host PC.
2
Press the [Scan] key on the machine.
3
Place the originals.
Refer to Accessing Client Tool on page 2-18.
Loading Originals (page 5-2)
4
Select the destination number.
Press the [▲] or [▼] key to select a destination number (01 to 10) to recall, and press the [OK]
key.
Ready to scan.
1
Local PC
2
NOTE
The name set by using Client Tool appears. [----------------] appears for the destination for
which no name is set.
5
Press the [Start] key.
Scanning starts.
When the scan ends, the folder in which an image is saved opens on the Host PC.
5-33
Operation on the Machine > Scanning
Scan the Image by Selecting the Destination (Quick
Scan)
Execute scanning from Client Tool.
You need to configure the settings of Quick Scan and TWAIN using Client Tool. Refer to Default Settings on the PC
(Client Tool) on page 7-16.
Client Tool needs to be operated on the computer (Host PC) connected to the machine via USB.
1
Place the originals on the machine.
Loading Originals (page 5-2)
2
Execute scanning on the Host PC.
1 Start Client Tool as explained in Accessing Client Tool on page 2-18.
2 Click [Scan to PDF], [Scan to Email] or [Scan to Folder] icon on the [Scan] tab.
1
2
•
Scan to PDF
Scanning starts. When scanning finishes, the [Save PDF File As] dialog appears. Specify
the PDF file name and the folder in which the image will be saved.
•
Scan to Email
Scanning starts. When scanning finishes, the mailer starts and the scanned image is
attached. Enter the address, subject and message, and then send.
•
Scan to Folder
The [Browse for Folder] dialog appears. Specify the folder in which the image will be
saved, and click [OK]. Scanning starts.
5-34
Operation on the Machine > Scanning
Scanning using TWAIN
This section explains how to scan an original using TWAIN.
The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same
way.
1
Place the originals.
Loading Originals (page 5-2)
2
Display the screen.
1 Activate the TWAIN compatible application software.
2 Select the machine using the application and display the [TWAIN] dialog box.
NOTE
For selecting the machine, see the Operation Guide or Help for each application
software.
3
Configure the scan settings.
Select scanning settings in the TWAIN dialog box that opens.
Configure the scan settings as needed. For details, refer to Help.
4
Scan the originals.
Click the [Scan] button. The document data is scanned.
5-35
Operation on the Machine > Scanning
Canceling Jobs
You can cancel jobs by pressing the [Stop] key.
5-36
6
Checking the Status
This chapter explains the following topics:
Checking Job Status .......................................................................................................................................... 6-2
Checking Job History ......................................................................................................................................... 6-4
Pause and Resumption of Jobs ......................................................................................................................... 6-7
Canceling the Jobs in Printing/Waiting ............................................................................................................... 6-8
Checking Device Status ..................................................................................................................................... 6-9
Checking the Remaining Amount of Toner and Paper ..................................................................................... 6-10
Checking from Client Tool ................................................................................................................................. 6-11
6-1
Checking the Status > Checking Job Status
Checking Job Status
Check the status of jobs being processed or waiting to be printed.
Available Status Screens
You can check the status of jobs being processed or waiting on the message display. The following job statuses are
available.
Status Display
Print Job Status
Job status to be displayed
•
Copy
•
Printer
•
Printing from Print Box
•
Job Report/List
Displaying Status Screens
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Status/Sys. Menu
1
Status
2
3 Press the [▲] or [▼] key to select [Print Job Status], and press the [OK] key.
Status
1
Print Job Status
2
2
Select the job you want to check.
1 Press the [▲] or [▼] key to select the job you want to check, and press the [OK] key.
Print Job Status
1
0001 doc001
2
2 Press the [▲] or [▼] key to select [Detail], and press the [OK] key.
doc001
1
Detail
6-2
2
Checking the Status > Checking Job Status
3
Check the status.
Press the [▲] or [▼] key to select the item you want to check. Then, press the [OK] key to
show the information on the item.
Detail
1
Status
2
To check other items, press the [Back] key to return to the previous screen.
Item
Status
Description
Status of job
[Processing]: The status before starting to print.
[Pause]:
Pausing print job or error
[Canceling]:
Canceling the job
Job Name
―
Job Type
[Copy]:
Page and Copy
Copy job
[Printer]:
Printer job
[Report]:
Report/List
•
Number of pages printed
•
Number of copies printed / Total number of copies to be printed
(Press the [▲] or [▼] key to switch the screens.)
Original Pages
Number of original pages
6-3
Checking the Status > Checking Job History
Checking Job History
Check the history of completed jobs.
Available Job History Screens
The following job histories are available.
Screen
Job histories to be displayed
Print Job Log
Send Job Log
•
Copy
•
Printer
•
Printing from Print Box
•
Job Report/List
•
Scan (only for TWAIN)
Displaying Job History Screen
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Status/Sys. Menu
1
Status
2
3 Press the [▲] or [▼] key to select [Print Job Log] or [Send Job Log], and press the [OK]
key.
Status
1
Print Job Log
2
2
Select the job you want to check.
Press the [▲] or [▼] key to select the job you want to check, and press the [OK] key.
Print Job Log
1
0001 doc001
6-4
2
Checking the Status > Checking Job History
3
Check the job history.
Press the [▲] or [▼] key to select the item you want to check. Then, press the [OK] key to
show the information on the item.
Detail
1
Result
2
To check other items, press the [Back] key to return to the previous screen.
Print Job Log
Item
Result
Description
Result of job
[OK]:
The job has been completed.
[Error]:
An error has occurred.
[Cancel]:
The job has been canceled.
Job Name
―
Job Type
[Copy]:
Page and Copy
Copy job
[Printer]:
Printer job
[Report]:
Report/List
•
Number of pages printed
•
Number of copies printed / Total number of copies to be printed
(Press the [▲] or [▼] key to switch the screens.)
Original Pages
Number of original pages
Send Job Log
Item
Result
Description
Result of job
[OK]:
The job has been completed.
[Error]:
An error has occurred.
[Cancel]:
The job has been canceled.
Job Name
―
Job Type
[Application] is displayed.
Original Pages
Number of original pages
Color/B & W
Color mode of scan data
[Full Color]
[Black & White]
[Grayscale]
Destination
[-----] is displayed.
6-5
Checking the Status > Checking Job History
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
6-6
Checking the Status > Pause and Resumption of Jobs
Pause and Resumption of Jobs
Pause/resume all printing jobs in printing/waiting.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Status/Sys. Menu
1
Status
2
3 Press the [▲] or [▼] key to select [Print Job Status], and press the [OK] key.
Status
1
Print Job Status
2
2
Select [Pause print jobs].
Press the [▲] or [▼] key to select [Pause print jobs], and press the [OK] key. Printing is
paused.
Print Job Status
1
Pause print jobs
2
When resuming the printing of jobs that have been paused, press the [▲] or [▼] key to select
[Resume print jobs], and press the [OK] key.
NOTE
If the [Back] key or other function key, such as the [Copy] key, is pressed during Pause,
[Resume paused job] appears. If [Yes] is selected and then the [OK] key is pressed, the job
is resumed and the following screen appears. If [No] is selected and then the [OK] key is
pressed, the following screen appears while the job is paused.
6-7
Checking the Status > Canceling the Jobs in Printing/Waiting
Canceling the Jobs in Printing/Waiting
If a print job remains on a PC, you can cancel the job by following the steps below.
1 Double-click the printer icon (
) displayed on the taskbar at the bottom right of the
Windows desktop to display a dialog box for the printer.
2 Click the file for which you wish to cancel printing and select [Cancel] from the "Document"
menu.
6-8
Checking the Status > Checking Device Status
Checking Device Status
Configure the devices or check their status.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Status/Sys. Menu
1
Status
2
2
Check the status.
Press the [▲] or [▼] key to select [Scanner] or [Printer]. Then, press the [OK] key to show the
status of the selected device.
Status
1
Printer
2
Scanner
Item
Description
Ready.
The device is ready.
Pausing...
The device is being paused.
Scanning...
The device is scanning.
Please wait.
The device is initializing.
Printer
Item
Description
Ready.
The device is ready.
Pausing...
The device is being paused.
Printing...
The device is printing.
Please wait.
The device is initializing.
Processing...
The device is processing print job.
6-9
Checking the Status > Checking the Remaining Amount of Toner and Paper
Checking the Remaining Amount of Toner
and Paper
Check the remaining amount of toner and paper on the message display.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Status/Sys. Menu
1
Status
2
2
Check the status.
Press the [▲] or [▼] key to select [Toner Status] or [Paper Status], and press the [OK] key
Status
1
Toner Status
2
Toner Status
You can check the remaining amount of toner level from 100 to 0% (10% increments).
Paper Status
Press the [▲] or [▼] key to select a paper source from [Cassette 1 (to 4)] or [MP Tray]. Then,
press the [OK] key to show the status of the selected source.
Cassette 1
A4
Empty
If paper has run out or the cassette is not installed,
[Empty] is displayed.
The paper size and media type specified for the
selected source are displayed. (Press the [▲] or
[▼] key to switch the screens.)
NOTE
• If the paper size is unclear, [-----] appears.
• [Cassette 2 (to 4)] are displayed when the optional paper feeder is installed.
6-10
Checking the Status > Checking from Client Tool
Checking from Client Tool
You can check the current status of the machine from the Client Tool.
2
1
No.
Item
Description
1
Machine status
Show a 3D image of the selected machine and its current status. Click
the machine status.
2
Supplies
Show the toner status.
Device Overview
Show the machine settings.
6-11
(Refresh) to refresh
7
System Menu and
Client Tool
This chapter explains the following topics:
Default Settings on the Machine (System Menu) ............................................................................................... 7-2
System Menu Settings ............................................................................................................................. 7-3
Report ...................................................................................................................................................... 7-4
System ..................................................................................................................................................... 7-5
Admin/Accounting .................................................................................................................................... 7-5
Common Settings .................................................................................................................................... 7-5
Copy ...................................................................................................................................................... 7-14
Printer .................................................................................................................................................... 7-15
Adjust/Maint. (Adjustment/Maintenance) ............................................................................................... 7-15
Default Settings on the PC (Client Tool) .......................................................................................................... 7-16
Operation Method .................................................................................................................................. 7-16
Screen Overview ................................................................................................................................... 7-17
Configuring the Administrative Settings ................................................................................................. 7-19
Scan Destination Settings ...................................................................................................................... 7-20
Quick Scan/TWAIN Settings .................................................................................................................. 7-23
Print Box Settings .................................................................................................................................. 7-26
7-1
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Default Settings on the Machine (System
Menu)
Configure settings related to overall machine operation.
Press the [Status/System Menu/Counter] key to show the settings on the message display. Then, select from the
settings displayed.
Operation Method (page 3-3).
1
Selects the item displayed or changes the
numeric value.
2
Cancels the current menu setting to
return to the menu one level higher.
Confirms the selected setting.
NOTE
• If the login user name entry screen appears during operations, log in by referring to Administrator User Name and
Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
• If settings are changed, the changes are immediately reflected when the [Reset] key is pressed.
Refer to System Menu Settings on the following page and configure as needed.
7-2
System Menu and Client Tool > Default Settings on the Machine (System Menu)
System Menu Settings
This section explains the functions that can be configured in System Menu. To configure the settings, select the item in
System Menu and press the setting item. For details on each function, see the table below.
Item
Description
Reference
Page
Status
Check job statuses and histories, machine statuses, and the remaining
amount of paper and toner. Pausing or canceling of jobs can also be
executed.
page 6-1
Report
Print reports to check the machine settings, status, and history.
page 7-4
Print reports.
page 7-4
Counter
Check the number of sheets printed and scanned.
page 2-26
System
Configure machine system settings.
page 7-5
Protect the machine by blocking the USB interface.
page 7-5
Report Print
I/F Block Set.
―
Admin/Accounting
Configure settings related to machine management. For details on
Administrator Setting, refer to Administrator Setting on page 2-20, and for
details on job accounting, refer to Enabling Job Accounting on page 8-3 .
Common Settings
Configure overall machine operation.
page 7-5
Language
Select the language displayed on the message display.
page 7-5
Default Screen
Select the screen appearing right after start-up (default screen).
page 7-6
Sound
Set options for buzzer sound during the machine operations.
page 7-6
Display Bright.
Set the brightness of the message display.
page 7-6
Quiet Mode
Make after-printing process run more quietly. Select this mode when the
running noise is uncomfortable.
page 7-6
Orig./Paper Set.
Configure settings for originals and paper.
page 7-7
Preset Limit
Restrict the number of copies that can be made at one time.
page 7-11
Measurement
Select inch or metric for the unit for paper dimensions.
page 7-11
Error Handling
Select whether to cancel or continue the job when error has occurred.
page 7-11
Timer Settings
Configure settings related to the time.
page 7-12
Function Default
Defaults are the values automatically set after the warm-up is completed
or the [Reset] key is pressed.
page 7-13
Set the defaults for available settings. Setting the frequently-used values as
defaults makes subsequent jobs easier.
Copy
Configure settings for copying functions.
page 7-14
Printer
When printing from computers, settings are generally made on the
application software screen. However, the following settings are available
for configuring the defaults to customize the machine.
page 7-15
Adjust/Maint.
Adjust printing quality and conduct machine maintenance.
page 7-15
7-3
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Report
Print reports to check the machine settings and status.
Report Print
Report
Report Print
If the system menu is operated without a login (account ID is not entered) while job accounting is enabled, the account
ID must be entered before the report can be printed.
Item
Report Print
Description
Menu Map
Prints Menu Map to check the settings of the machine.
Status Page
Prints the status page, allowing you to check the information including current settings,
available memory space, and optional equipment installed.
Service Status
Prints the service status. More detailed information is available than on the Status Page.
Service personnel usually print the service status pages for maintenance purpose.
7-4
System Menu and Client Tool > Default Settings on the Machine (System Menu)
System
Configure machine system settings.
I/F Block Set. (Interface Block Setting)
System
I/F Block Set.
Protect the machine by blocking the USB interface.
Item
I/F Block Set.
Description
USB Device
This locks and protects the USB interface connector (USB Device).
Value: Unblock, Block
IMPORTANT
After changing the setting, turn the machine OFF and then ON.
Admin/Accounting
Admin/Accounting
Configure settings related to machine management.
Administrator Setting (page 2-20)
Job Accounting (page 8-1)
Unknown ID Job (page 8-11)
Common Settings
Configure overall machine operation.
Language
Common Settings
Language
Item
Language
Description
Select the language displayed on the message display.
7-5
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Default Screen
Common Settings
Default Screen
Item
Description
Default Screen
Select the screen appearing right after start-up (default screen).
Value: Copy, Scan, Print Box, Program
Sound
Common Settings
Sound
Item
Sound
Description
Buzzer
Set options for buzzer sound during the machine operations.
Key Confirmation
Emit a sound when a key is pressed on the operation panel.
Value: Off, On
Job Finish
Emit a sound when a print job is normally completed.
Value: Off, On
Ready
Emit a sound when the warm-up is completed.
Value: Off, On
Warning
Emit a sound when errors occur.
Value: Off, On
Display Bright. (Display Brightness)
Common Settings
Display Bright.
Item
Display Bright.
Description
Set the brightness of the message display.
Value: Lighter +3, Lighter +2, Lighter +1, Normal 0, Darker -1, Darker -2, Darker -3
Quiet Mode
Common Settings
Quiet Mode
Item
Quiet Mode
Description
Make after-printing process run more quietly. Select this mode when the running noise is uncomfortable.
Value: Off, On
NOTE
When [On] is selected, preparation for the next printing may take longer.
7-6
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Orig./Paper Set. (Original/Paper Settings)
Common Settings
Orig./Paper Set.
Item
Orig./
Paper Set.
Custom Orig.Size
Description
Set up frequently-used custom original size.
To register a custom original size, enter the desired size. The custom size options are
displayed on the screen to select original size.
Value
X: Width / Y: Length
Metric
Vertical
Horizontal
X: 50 to 432 mm (in 1 mm increments)
Y: 50 to 297 mm (in 1 mm increments)
Inch
X: 2.00 to 17.00" (in 0.01" increments)
Y: 2.00 to 11.69" (in 0.01" increments)
Custom PaperSize
Set up frequently-used custom paper size.
To register a custom paper size, enter the desired size. The custom size option is
displayed on the screen to select the paper size set in the multi purpose tray.
Value
X: Width / Y: Length
Metric
Vertical
Horizontal
X: 148 to 432 mm (in 1 mm increments)
Y: 98 to 297 mm (in 1 mm increments)
Inch
X: 5.83 to 17.00" (in 0.01" increments)
Y: 3.86 to 11.69" (in 0.01" increments)
Cassette 1 (to 4) Set.
Select the paper size and media type for cassettes. For information on how to select the
paper size and media type, refer to Cassette 1 (to 4) Set. (Cassette 1 (to 4) Settings) on
page 7-9.
MP Tray Set.
Select the paper size and media type for the multi purpose tray. For information on how
to select the paper size and media type, refer to MP Tray Set. (MP Tray Settings) on
page 7-9.
Media Type Set.
Set weight for each media type.
For Custom 1-8, settings for duplex printing and media type name can be changed.
For details on setting value, refer to Media Type Set. (Media Type Settings) on page 710.
Auto Detect Orig.
Select whether to automatically detect originals of special or non-standard size.
NOTE
For Auto Detect Orig., this change is available for some countries.
A6/Hagaki
As A6 and Hagaki are similar in size, select either one of them for automatic detection.
Value: A6, Hagaki
Folio
Select whether to enable automatic detection of Folio.
Value: Off, On
11 × 15"
Select whether to enable automatic detection of 11 × 15" size.
Value: Off, On
7-7
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Item
Orig./
Paper Set.
Media for Auto
Description
Select a default media type for auto paper selection when [Auto] is selected of Paper
Selection. If [Plain] is selected, the paper source with plain paper loaded in the specific
size is selected. Select [All Media Types] for the paper source with any kind of paper
loaded in the specific size.
Value: All Media Types, Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick,
High Quality, Custom 1-8
Def. PaperSource
Select paper cassette for default setting.
Value: Cassette 1 to 4, MP Tray
NOTE
[Cassette 2], [Cassette 3] and [Cassette 4] are displayed when the optional paper
feeder is installed.
SpcialPaper Act.
When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be
aligned or the print direction might be upside-down depending on how originals are set
and the combination of copying functions. In such a case, select [Adj. PrintDirect] to
adjust the print direction. When paper orientation is not important, select [Speed
Priority].
If [Adj. PrintDirect] is selected, load paper according to the steps below.
Example: copying on Letterhead
Original
Paper
Finishing
Cassette
MP Tray
Original
Paper
Finishing
Cassette
MP Tray
Value: Adj. PrintDirect, Speed Priority
7-8
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Cassette 1 (to 4) Set. (Cassette 1 (to 4) Settings)
Common Settings
Orig./Paper Set.
Cassette 1 (to 4) Set.
To fix the type of paper to be used in cassettes 1 or the optional paper feeders (cassettes 2 to 4), specify the paper size
and media type.
Item
Cassette 1 (to
4) Set.
Cassette 1 (to
4) Size
Description
Auto
Paper size is automatically detected and selected.
Value: Metric, inch
Standard
Size
Cassette 1 (to 4) Type *1
Available options are as follows:
Value: A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger,
Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R, 16K
Select the media type.
Value: Plain (52 to 105 g/m²), Rough, Vellum (52 to 105 g/m²), Recycled,
Preprinted*2, Bond, Color, Prepunched*2, Letterhead*2, Thick (106 to 128 g/
m²), High Quality, Custom 1-8
*1 To change to a media type other than [Plain], refer to Media Type Set. on page 7-7. When the paper weight settings shown below
are selected, the media indicated for each setting cannot be selected.
Plain, Preprinted, Recycled, Vellum, Rough, Letterhead, Color, Preprinted, High Quality: [Heavy 1], [Heavy 2] or [Extra Heavy]
Bond, Thick: [Heavy 2] or [Extra Heavy]
Custom 1 to 8: [Extra Heavy]
*2 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act. on page 7-8.
MP Tray Set. (MP Tray Settings)
Common Settings
Orig./Paper Set.
MP Tray Set.
To fix the type of paper to be used in the multi purpose tray, specify the paper size.
Item
MP Tray Set.
MP Tray Size
Description
Standard
Size
Size Entry
Available options are as follows:
Value: A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, 216 × 340 mm,
Ledger, Letter-R, Letter, Legal, Statement-R, Executive, Oficio II, 8K, 16K-R,
16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch,
Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufukuhagaki, Youkei 4,
Youkei 2, Custom*1
Enter the size not included in the standard size.
Value
X: Width / Y: Length
Metric
Vertical
Horizontal
X: 148 to 432 mm (in 1 mm increments)
Y: 98 to 297 mm (in 1 mm increments)
Inch
X: 5.83 to 17.00" (in 0.01" increments)
Y: 3.86 to 11.69" (in 0.01" increments)
MP Tray Type*2
Select the media type.
Value: Plain (52 to 105 g/m²), Transparency, Rough, Vellum (52 to 105 g/m²),
Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3,
Letterhead*3, Envelope, Thick (106 to 163 g/m²), High Quality, Custom 1-8
*1 For instructions on how to specify the custom paper size, refer to Custom PaperSize on page 7-7.
*2 To change to a media type other than [Plain], refer to Media Type Set. on page 7-7.
*3 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act. on page 7-8.
7-9
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Media Type Set. (Media Type Settings)
Common Settings
Orig./Paper Set.
Media Type Set.
The following settings can be selected. Y (default): Default setting, Y: Available, N: Not available
Paper Weight
Light
Normal 1
Normal 2
Normal 3
Heavy 1
Heavy 2
Extra Heavy
52 g/m² to
59 g/m²
60 g/m² to
74 g/m²
75 g/m² to
90 g/m²
91 g/m² to
105 g/m²
106 g/m² to
128 g/m²
129 g/m² to
163 g/m²
Transparencies
Plain
Y
Y
Y (default)
Y
N
N
N
Transparency
N
N
N
N
Y*1
Y*1
Y*1 (default)
Rough
Y
Y
Y
Y (default)
Y*1
Y*1
N
Vellum
Y (default)
Y
Y
Y
N
N
N
Labels
Y*1
Y*1
Y*1
Y*1
Y*1 (default)
Y*1
Y*1
Recycled
Y
Y
Y (default)
Y
N
N
N
Preprinted
Y
Y
Y (default)
Y
N
N
N
Bond
Y
Y
Y
Y (default)
Y
Y*1
N
Cardstock
N
N
N
N
Y*1
Y*1 (default)
Y*1
Color
Y
Y
Y (default)
Y
N
N
N
Prepunched
Y
Y
Y (default)
Y
N
N
N
Letterhead
Y
Y
Y (default)
Y
N
N
N
Envelope
N
N
N
N
Y*1
Y*1 (default)
Y*1
Thick
N
N
N
N
Y
Y*1 (default)
Y*1
High Quality
Y
Y
Y (default)
Y
N
N
N
Custom 1 (to 8)
Y
Y
Y (default)
Y
Y
Y
Y*1
Weight (g/m²),
Media Type
*1 The media type cannot be selected for the cassettes.
For Custom 1-8, settings for duplex printing and media type name can be changed.
Item
Custom 1 (to 8)
Duplex
Description
Select the setting for duplex.
Value
Prohibit: Duplex printing not allowed.
Permit: Duplex printing allowed.
Name
Change names for Custom 1-8. Names should be not more than 16 characters.
Selecting media type at multi purpose tray, the name after change will be displayed.
Character Entry Method (page 10-4)
7-10
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Preset Limit
Common Settings
Preset Limit
Item
Description
Preset Limit
Restrict the number of copies that can be made at one time.
Value: 1 to 999 copies
Measurement
Common Settings
Measurement
Item
Description
Measurement
Select inch or metric for the unit for paper dimensions.
Value: mm, inch
Error Handling
Common Settings
Error Handling
Item
Error
Handling
DuplexPaperError
Description
Set what to do when duplex printing is not possible for the selected paper sizes and
media types.
Value
1-sided: Printed in 1-sided
Display Error: Message to cancel printing is displayed.
PaperMismatchErr
Set what to do when the selected paper size or type does not match paper size or type
loaded in the specified paper source while printing from the computer by specifying the
cassette or multi-purpose tray.
Value
Ignore: The setting is ignored and the job is printed.
Display Error: Message to cancel printing is displayed.
7-11
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Timer Settings
Common Settings
Timer Settings
Configure settings related to the time.
Item
Timer
Settings
Err. Clear Timer
Description
If you select [On] for Auto Error Clear, set the amount of time to wait before
automatically clearing errors.
Value: 5 to 495 seconds (in 5 second increments)
NOTE
This function is displayed when [Auto Err. Clear] is set to [On].
Sleep Timer
Set amount of time before entering Sleep.
Value
For Europe: 1 to 60 minutes (1 minute increments)
Except for Europe: 1 to 240 minutes (1 minute increments)
NOTE
Refer to Sleep and Sleep Timer on page 2-22 for Sleep.
PanelReset Timer
If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel
Reset.
Value: 5 to 495 seconds (in 5 second increments)
NOTE
This function is displayed when [Auto Panel Reset] is set to [On].
Interrupt Clear
Set the period after which the machine reverts to Normal mode when it has been set to
Interrupt Copy mode and then left unused.
Value: 5 to 495 seconds (in 5 second increments)
Power Off Rule
Select whether to turn off the power automatically for the following function:
•
USB Cable
Value: Off, On
Power Off Timer
Select whether to turn off the power automatically after a period of inactivity.
Value: 1 hour, 2 hours, 3 hours, 4 hours, 5 hours, 6 hours, 9 hours, 12 hours,
1 day, 2 days, 3 days, 4 days, 5 days, 6 days, 1 week
Auto Err. Clear
If an error occurs during processing, processing stops to wait for the next step to be
taken by the user. In the Auto Error Clear mode, automatically clear the error after a set
amount of time elapses. For details, refer to Responding to Messages on page 9-11.
Value: Off, On
Auto Panel Reset
If no jobs are run for a certain period of time, automatically reset settings and return to
the default setting. Select to use Auto Panel Reset or not.
Value: Off, On
NOTE
The time allowed to elapse before the panel is reset is set with the PanelReset Timer on
page 7-12.
7-12
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Function Default
Common Settings
Function Default
Set the defaults for the following functions.
Item
Function
Default
Original Image
Description
Set the default original document type.
Value: Text+Photo, Photo, Text
Zoom
Select the enlarged/reduced default when paper size/sending size changed after the
originals set.
Value: 100%, Auto
Collate/Offset
Set the defaults for Collate/Offset.
Value
Off, Collate Only, Offset Each Page, Offset Each Set
Orig. Orientation
Set the original orientation defaults.
Value: Top Edge on Top, Top Edge on Left
Border Erase
Set the default width to be erased as a border.
Value
Metric: 0 to 50 mm (in 1 mm increments)
Inch: 0 to 2" (in 0.01" increments)
NOTE
To specify border erase widths around original, set the value in [Border]. To specify
border erase widths in the middle of original, set the value in [Gutter].
Margin
Set the default margin.
Value
Metric
Left/Right:
-18 to 18 mm (in 1 mm increments)
Top/Bottom: -18 to 18 mm (in 1 mm increments)
Inch
Left/Right:
-0.75 to 0.75" (in 0.01" increments)
Top/Bottom: -0.75 to 0.75" (in 0.01" increments)
Backgrnd Density
Set the default Background Density (Copy).
Value: Off, On
EcoPrint
Select the EcoPrint default.
Value: Off, On
Auto Rotation
Select the default Auto Rotation setting.
Value: Off, On
File Name Entry
Set an automatically entered name (default) for jobs. Additional information such as Job
No. can also be set.
Value
File Name Entry: Up to 32 characters can be entered.
Additional Info: None, Job No.
Continuous Scan
Set the continuous scan defaults.
Value: Off, On
7-13
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Item
Function
Default
Description
Detail Settings
2 in 1 Layout
Set the defaults for the following detail settings:
Set the default for the 2-in-1 layout of Combine copies.
Value: L to R/T to B, R to L
4 in 1 Layout
Set the default for the 4-in-1 layout of Combine copies.
Value: Right then Down, Down then Right, Left then Down, Down then Left
Border Line
Set the default for the border line of Combine copies.
Value: None, Solid Line, Dotted Line, Positioning Mark
Orig. Binding*1
Set the default for the binding orientation of two-sided originals to produce two-sided
copies.
Value: Left/Right, Top
BookOrg.
Binding
Set the default for the binding orientation of open book originals to produce two-sided
copies.
Value: Left, Right
Finish. Binding
Set the default for the binding orientation of finished two-sided copies.
Value: Left/Right, Top
*1 Displayed only when the optional document processor is installed.
Copy
Copy
Configure settings for copying functions.
Item
Copy
Paper Selection
Description
Set the default paper selection.
Value: Auto, Def. PaperSource
AutoPaperSelect.
If [Auto] is selected for Paper Selection, set the paper size selection method when the
zoom changes.
Value
MostSuitableSize: Selects paper size based on the current zoom and the size of
the original.
Same as OrigSize: Selects paper that matches the size of the original, regardless
the zoom.
Auto % Priority
When a paper source of different size from the original is selected, select whether
automatic zoom (reduce/zoom) is performed.
Value: Off, On
7-14
System Menu and Client Tool > Default Settings on the Machine (System Menu)
Printer
Printer
When printing from computers, settings are generally made on the application software screen. However, the following
settings are available for configuring the defaults to customize the machine.
Item
Printer
Description
FormFeed
TimeOut
Receiving print data from the computer, the machine may sometimes wait if there is no
information signaling that the last page does not have any more data to be printed.
When the preset timeout passes, the machine automatically prints the document. The
options are between 5 and 495 seconds.
Value: 5 to 495 seconds
Adjust/Maint. (Adjustment/Maintenance)
Adjust/Maint.
Adjust printing quality and conduct machine maintenance.
Item
Adjust/
Maint.
Density Adj.
Copy
Description
Adjust density.
Adjust copy density. Adjustment can be made in 7 levels.
Value: Darker +3, Darker +2, Darker +1, Normal 0, Lighter -1, Lighter -2, Lighter -3
Scan
Adjust scan density. Adjustment can be made in 7 levels.
Value: Darker +3, Darker +2, Darker +1, Normal 0, Lighter -1, Lighter -2, Lighter -3
Backgrnd Density
Copy
Darkens or lightens overall background density adjustment.
Darkens or lightens overall background density adjustment during copying. Adjustment
can be made in 7 levels.
Value: Darker +3, Darker +2, Darker +1, Normal 0, Lighter -1, Lighter -2, Lighter -3
Scan
Darkens or lightens overall background density when scanning images. Adjustment can
be made in 7 levels.
Value: Darker +3, Darker +2, Darker +1, Normal 0, Lighter -1, Lighter -2, Lighter -3
Correct. Bk Line
Correct fine lines (streaks caused by contamination), which may appear on the image,
when the document processor is used.
Value
Off: No correction performed.
On: Correction performed. The reproduction of fine lines on the original may
become lighter than when using [Off].
Service Settings
Drum Refresh
―
Remove white lines from the image.
Press the [OK] key and then select [Yes] to perform Drum Refresh.
7-15
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Default Settings on the PC (Client Tool)
Various machine settings can be configured from a computer using Client Tool. Install Client Tool from the provided
Product Library disc.
NOTE
• For the detailed functions of Client Tool, refer to Client Tool User Guide.
• Client Tool needs to be operated on the computer connected to the machine via USB.
Operation Method
Configure the settings on the Client Tool as follows:
1 Access the Client Tool. For more information, refer to Accessing Client Tool on page 2-18.
2 Select the desired tab.
3 Configure the settings.
7-16
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Screen Overview
The screen overview of the Client Tool is as follows.
1
2
3
4
5
6
7
No.
Item
Description
Reference
Page
1
Machine list
The list at the top of Client Tool screen includes all of the supported
machines installed on your computer. You can select a machine from this list
to view its properties and select available options, such as configuration and
maintenance.
—
2
Print
Access to printing preferences and machine driver properties.
—
Preferences
Open the "Printing Preferences" screen for the selected machine.
—
Properties
Open the "Properties" screen for the selected machine.
—
Configure Status Monitor, Scan Destination, and Print Box settings.
—
3
Device
Configuration
Open the "Configuration" screen for the selected machine.
page 7-19
Scan Destination
Configure the Scan Destination settings.
page 7-20
Print Box
Destination
Configure the Print Box settings.
page 7-26
7-17
System Menu and Client Tool > Default Settings on the PC (Client Tool)
No.
4
Item
Scan
Description
Configure TWAIN and Quick Scan settings.
Reference
Page
—
Scan to PDF, Scan to Email and Scan to Folder can also be executed from
this tab.
5
Preferences
Open "TWAIN Driver" screen. Set the default value for the TWAIN scan.
page 7-23
Quick Scan
Settings
Open "Quick Scan Settings" screen.
page 7-23
Scan to PDF
This is one of the Quick Scan function. Performing this function saves the
scanned image in PDF format.
page 5-34
Scan to Email
This is one of the Quick Scan function. Performing this function attaches the
scanned image to a new E-mail message.
page 5-34
Scan to Folder
This is one of the Quick Scan function. Performing this function saves the
scanned image to a specified folder.
page 5-34
Maintenance
Order Toner
Order replacement toner.
—
You can order replacement toner by e-mail or on the web. Click the [Order
Toner] icon for these options:
—
•
Send e-mail
Use the default e-mail address or type another e-mail address and then
click [OK] to open your default e-mail program.
•
Open Web page
Use the default web address or type another web address and then click
[OK] to open the web page in your default web browser.
6
Status Monitor
You can check the current status of the machine.
7
Close
Exit from Client Tool.
page 6-11
—
7-18
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Configuring the Administrative Settings
Configure the administrative settings on [Configuration] of the [Device] tab.
Configure screen has the followings tabs.
•
[Device Defaults] tab: Select inches or millimeters as the unit of measurement for page sizes, watermark, poster,
and gutter settings in the printer driver.
•
[Status Monitor] tab: Select toner level alert and event notification settings for the Status Monitor. The Status Monitor
displays device status messages.
Item
Description
Set toner level alert
Select to create an alert when the toner starts running low, and then select a percentage between
0 and 100. If the toner level goes below this percentage, an alert icon is displayed on the
[Supplies] tab at the bottom of Client Tool screen.
Enable event
notification
Select to activate the notification feature for selected machine events. When selected, notification
options are available.
Enable pop-up
notification
When selected, a pop-up message appears in the lower right corner of the screen for each
selected event as it occurs.
Events list
Select one or more events for the notification. To select all events, select [Events].
Sound file
With one or more events selected, select to enable sound notification. Type the location of a sound
file (.WAV), or click [Browse] to find a sound file located on your computer. You can press the
arrow button to hear the selected sound.
Use Text to Speech
With one or more events selected, select and type your preferred text. The Microsoft Text to
Speech utility reads the text and plays it in a spoken voice. You can press the arrow button to hear
the selected text.
7-19
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Scan Destination Settings
Configure the Scan Destination settings on [Scan Destination] of the [Device] tab.
IMPORTANT
To reflect settings in the machine, the [Reset] key on the operation panel of the machine needs to be pressed.
NOTE
Scan, Print Box, and device monitoring will be disabled while the [Scan] window is open.
Item
Description
Destination number
Select the destination number (1 to 10) to be registered. When a destination number is selected, the
settings registered in that number appear in the right-hand screen.
Summary
Shows a list of the settings of the selected destination.
Display name
Set a name for the destination. Up to 16 characters can be entered. This name is displayed when you
select a destination on the machine operation panel.
Original size
Specify the size of originals being scanned.
Value: Auto, A3, A4, A5, A6, B4, B5 (JIS), B6, Folio, 216 × 340 mm, Ledger, Letter, Legal,
Statement, 11 × 15", Oficio II, 8K, 16K, Hagaki, Oufuku Hagaki, Custom
NOTE
Refer to Custom Orig.Size on page 7-7 for selecting [Custom].
Original image
Select image quality suited to the type of original.
Value:
Text + Photo
Duplex*1
Photo
Text
Set duplex of original.
Value:
Off
Original orientation
Binding left/right
Binding top
Select the orientation of the original document top edge to scan correct direction.
Value:
Landscape,
Top edge left
Sharpen
Landscape,
Top edge top
Portrait,
Top edge left
Portrait,
Top edge top
Adjust the sharpness of the image.
Value: None, Low, Medium, High, Descreen (Blurs the outlines and reduces the sharpness.)
Scan color
Select the color mode setting.
Value: Monochrome, Grayscale, Full color
Density
Select the density.
Value: Lighter (-3), Lighter (-2), Lighter (-1), Normal (0), Darker (+1), Darker (+2), Darker (+3)
To automatically set the density depending on the density of originals, select the [Auto] checkbox.
(This item can be set only if [Monochrome] is set for Scan color.)
*1 The optional document processor is required.
7-20
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Item
Resolution
Description
Select fineness of scanning resolution.
Value:
200×200 dpi
300×300 dpi
400×400 dpi
600×600 dpi
NOTE
[400×400 dpi] and [600×600 dpi] can be set only if [Monochrome] is set for Scan color.
Reverse image
When this is selected, the image color reverses.
File name
Assign a document name to scanned images. When there are multiple pages, a three-digit
incrementing number such as Scan_001, Scan_002... is appended to the end of the file name. Up to
16 characters can be entered.
File format
Specify the image file format.
Value: BMP, JPEG, PNG, TIFF, PDF, High-Compression PDF, CCITT Group 4, Image Mask, HighCompression PDF, JBIG2, Mask + Image Mask
File format settings (The item displayed changes depending on the value specified for File format.)
Quality
Set the image quality. Increasing the number results in higher quality and decreasing the number
results in lower quality. Higher quality will make the stored files larger.
Value: 1 to 100
NOTE
PDF/A-1
•
This setting is valid for PDF, TIFF, and JPEG file formats.
•
Non-numeric characters cannot be entered. If entered number is beyond range, the max/min value
will be restored.
Set PDF/A-1 format type.
Value: Off, PDF/A-1a, PDF/A-1b
High Compression PDF
Quality
Set the quality level for High Compression PDF.
File separation*1
When this is selected, scanned data is separated into files page by page.
Value: Standard, Compression Ratio Priority, Quality Priority
*1 The optional document processor is required.
7-21
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Item
Destination folder
Description
Specified folder where the scanned image will be saved. To select the folder, click [Browse] to open
"Browse for Folder".
The default settings are shown below:
C:\Users\<user>\My Documents (on Windows Vista/Windows 7/Windows 8)
C:\Document and Settings\<user>\My Documents (on Windows XP)
Reset
Reset the destination to default values.
Save
Save your settings.
7-22
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Quick Scan/TWAIN Settings
Configure the Quick Scan/TWAIN settings on [Preferences] or [Quick Scan Settings] of the [Scan] tab.
Item
Description
Preferences
Change the TWAIN scan settings. This setting is effective for Quick Scan only.
Quick Scan Settings
Change the settings for Scan to PDF, Scan to Email and Scan to Folder.
TWAIN Settings
1
10
6
2
7
3
8
4
9
5
13
11
12
No.
1
Item
Original size
Description
Specify the size of originals being scanned.
Value: Auto, A3, A4, A5, A6, B4, B5 (JIS), B6, Folio, 216 × 340 mm, Ledger, Letter, Legal,
Statement, 11 × 15", Oficio II, 8K, 16K, Hagaki, Oufukuhagaki, Custom
NOTE
Refer to Custom Orig.Size on page 7-7 for selecting [Custom].
2
Feed method*1
Select the original feed method.
Value: Auto, Document processor, Platen, 2-sided (Binding Top), 2-sided (Binding Left/Right)
3
Scan color
Select the color mode setting.
Value: Monochrome, Grayscale, Full color
4
Resolution
Select fineness of scanning resolution.
Value: 200 × 200 dpi, 300 × 300 dpi, 400 × 400 dpi, 600 × 600 dpi
NOTE
[400×400dpi] and [600×600dpi] can be set only if [Monochrome] is set for Scan color.
5
Orientation
Select the Orientation of the original document top edge to scan correct direction.
Value: Portrait (Top Edge Top), Landscape (Top Edge Left), Landscape (Top Edge Top), Portrait
(Top Edge Left)
6
Sharpen
Adjust the sharpness of the image.
Value: None, Low, Medium, High, Descreen (Blurs the outlines and reduces the sharpness.)
*1 The optional document processor is required.
7-23
System Menu and Client Tool > Default Settings on the PC (Client Tool)
No.
7
Item
Original image
Description
Select original image type.
Value: Text, Photo, Text+Photo
8
Destiny
Select the density.
Value: -3 (Lighter) to 3 (Darker)
To automatically set the density depending on the density of originals, select the [Auto] checkbox.
(This item can be set only if [Monochrome] is set for Scan color.)
9
Reverse image
When this is selected, the image color reverses.
10
Reset
Reset the settings to the previous settings.
11
Help
Displays the Help screen.
12
Authentication
Enter assigned account ID to manage the scan count accumulated of Quick Scan/TWAIN jobs by
using job accounting.
13
OK/Close
Clicking [OK] exits the TWAIN Settings after applying the modified scan settings.
Clicking [Close] exits the TWAIN Settings without applying the modified scan settings.
Quick Scan Settings
2
1
3
4
5
No.
Item
Description
1
Output name
Assign a document name to scanned images. When multiple images are saved in the same folder, a
three-digit incrementing number such as Scan_001, Scan_002... is appended to the end of the file
name. Up to 16 characters can be entered.
2
File format
Specify the image file format.
Value: BMP, JPEG, PNG, TIFF, PDF, High-Compression PDF, CCITT Group 4, Image Mask, HighCompression PDF, JBIG2, Mask + Image Mask
7-24
System Menu and Client Tool > Default Settings on the PC (Client Tool)
No.
3
Item
Description
File format settings (The item displayed changes depending on the value specified for File format.)
Separate files
When this is selected, scanned data is separated into files page by page.
Quality
Set the image quality. Increasing the number results in higher quality and decreasing the number
results in lower quality. Higher quality will make the stored files larger.
Value: 1 to 100
NOTE
PDF/A-1
•
This setting is valid for PDF, TIFF, and JPEG file formats.
•
Non-numeric characters cannot be entered. If entered number is beyond range, the max/min value
will be restored.
Set PDF/A-1 format type.
Value: Off, PDF/A-1a, PDF/A-1b
Quality Stage
Set the quality level for High Compression PDF.
Value: Standard, Compression Ratio Priority, Quality Priority
4
Preferences
Displays the TWAIN settings screen. For detail, refer to TWAIN Settings on page 7-23.
5
OK/Cancel/Apply
Clicking [OK] exits the Quick Scan Settings after applying the modified scan settings.
Clicking [Cancel] exits the Quick Scan Settings without applying the modified scan settings.
Clicking [Apply] applies the modified scan settings without exiting the Quick Scan Settings.
7-25
System Menu and Client Tool > Default Settings on the PC (Client Tool)
Print Box Settings
Configure the Print Box settings on [Print Box Destination] of the [Device] tab.
When Client Tool is installed, Print Boxes 1 to 10 are automatically created.
IMPORTANT
• When sending a print job from the Client PC via a network, Box, Destination folder and PIN Code set by
Client Tool need to be assigned to each Client PC.
• To reflect settings in the machine, the [Reset] key on the operation panel of the machine needs to be
pressed.
NOTE
Scan, Print Box, and device monitoring will be disabled while the [Print Box] window is open.
Item
Description
Box number
Select the box number (1 to 10) to be registered. When a box number is selected, the settings
registered in that number appear in the right-hand screen.
Summary
Shows a list of the settings of the selected box.
Name
Set a name for the Print Box. Up to 16 characters can be entered. This name is displayed when you
select a Print Box on the machine operation panel.
NOTE
If a document is stored in the box for which no Box name is set, printing from the box is not available.
PIN Code
With a PIN code assigned to the Print Box, executing the print jobs in the Print Box from the machine
requires entry of the PIN code, thereby restricting user access to the print jobs. Since third parties who
do not know the PIN cannot print, security is enhanced. (Entering a password is not mandatory.)
Select the checkbox to assign a PIN code to and enter a 4-digit numeric value.
Destination folder
Specify the path for the folder to be used as the Print Box. To select the folder, click [Browse] to open
"Browse for Folder".
IMPORTANT
The folder in the computer other than the computer connected to the machine via USB (Host
PC) cannot be used as the destination folder.
Reset
Reset the Print Box to default values.
Save
Save your settings.
7-26
8
Job Accounting
This chapter explains the following topics:
Overview of Job Accounting .............................................................................................................................. 8-2
Enabling Job Accounting ................................................................................................................................... 8-3
Setting an Account ............................................................................................................................................. 8-4
Adding an Account ................................................................................................................................... 8-4
Restricting the Use of the Machine .......................................................................................................... 8-6
Editing an Account ................................................................................................................................... 8-7
Deleting an Account ................................................................................................................................. 8-8
Job Accounting when Sharing the Printer ................................................................................................ 8-9
Unknown ID Job ..................................................................................................................................... 8-11
Configuring Job Accounting ............................................................................................................................. 8-12
Default Setting ....................................................................................................................................... 8-12
Counting the Number of Pages Printed ................................................................................................. 8-13
Account. Report (Accounting Report) .................................................................................................... 8-14
Using Job Accounting ...................................................................................................................................... 8-15
Login/Logout .......................................................................................................................................... 8-15
Printing When Sharing the Printer ......................................................................................................... 8-15
8-1
Job Accounting > Overview of Job Accounting
Overview of Job Accounting
Job accounting manages the copy/print/scan count accumulated by individual accounts by assigning an ID to each
account.
1
Enable job
accounting. (Refer to
page 8-3.)
2
Setting an account.
(Refer to page 8-4.)
3
Enter the assigned account ID
when performing the job. (Refer
to Using Job Accounting on
page 8-15.)
4
Count the number of pages
copied, printed and
scanned.
A: 00000001
100
400
200
To manage the print job account by using the machine as the shared printer
To manage the print job account by using the machine as the shared printer, you need to configure the printer settings
on the computer (Host PC) connected to the machine via USB.
1
Set the job accounting of the
shared printer by using the Host
PC. (Refer to Job Accounting
when Sharing the Printer on
page 8-9.)
2
Client PC
Host PC
3
Enter the Account ID from the
Client PC and execute printing.
(Refer to Printing When Sharing
the Printer on page 8-15.)
USB
Count the number of pages
printed.
Host PC
Network
USB
A: 00000001
Network
B: 00000002
100
400
200
Network
C: 00000003
NOTE
When using the machine as a shared printer, settings must be made for the shared printer. Refer to Setting the
Shared Printer on page 2-16.
To manage the scan job account by using Quick Scan/TWAIN
To manage the scan job account by using Quick Scan or TWAIN, you need to configure Client Tool settings on the
computer (Host PC) connected to the machine via USB. (Refer to Default Settings on the PC (Client Tool) on page 716.)
To manage the scan job account by using WIA
To manage the scan job account by using WIA, you need to configure the WIA driver settings on the computer (Host PC)
connected to the machine via USB. (Refer to Setting WIA Driver on page 2-19.)
8-2
Job Accounting > Enabling Job Accounting
Enabling Job Accounting
Enable job accounting. Use the procedure below.
1
Access job accounting setting.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
Admin/Accounting
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Job Account. Set.], and press the [OK] key.
2
Enable job accounting.
1 Press the [▲] or [▼] key to select [Job Accounting], and press the [OK] key.
2 Press the [▲] or [▼] key to select [On], and press the [OK] key.
NOTE
• To disable job accounting, select [Off].
• If job accounting setting is completed by selecting other function keys, such as the
[Copy] key, a logout is automatically executed and the screen to enter the Account ID
appears. To continue the operation, enter the Account ID.
8-3
Job Accounting > Setting an Account
Setting an Account
You can add, change and delete an account and set the restriction for each account.
Adding an Account
Up to 10 individual accounts can be added. The following entries are required.
Item
Descriptions
Account Name
Enter the account name (up to 32 characters).
Account ID
Enter the account ID as many as eight digits (between 0 and 99999999).
Restriction
This prohibits printing/scanning or restricts the number of sheets to load.
Refer to Restricting the Use of the Machine on page 8-6.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
Admin/Accounting
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Job Account. Set.], and press the [OK] key.
4 Press the [▲] or [▼] key to select [Account. List], and press the [OK] key.
Job Account. Set.
Account. List
5 Press the [▲] or [▼] key to select [Add Account], and press the [OK] key.
Account. List
Add Account
8-4
Job Accounting > Setting an Account
2
Enter the account information.
1 Enter the account name and press the [OK] key.
Account Name
NOTE
Refer to Character Entry Method on page 10-4 for details on entering characters.
2 Enter the account ID and press the [OK] key.
Account ID
A new account is added on the Account List.
NOTE
Any "Account ID" that has already registered cannot be used. Enter any other account
ID.
3 To apply restriction to the account ID, press the [▲] or [▼] key to select [Detail] and press
the [OK] key.
To exit the operation, press the [▲] or [▼] key to select [Exit] and press the [OK] key.
01
Detail
Restricting the Use of the Machine (page 8-6)
8-5
Job Accounting > Setting an Account
Restricting the Use of the Machine
This section explains how to restrict the use of the machine by account or the number of sheets available.
The items that can be restricted differ depending on whether [Split] or [Total] is selected for Copy/Print Count on page 812.
•
[Split] selected for Copy/Printer Count
Item
Copy Restrict.
Descriptions
Limits the number of sheets used for copying.
Value
Off: No restriction is applied.
Counter Limit: Restricts the counter in one-page increments up to 9,999,999 copies. *1
Reject Usage: Restriction is applied.
Print Restrict.
Limits the number of sheets used for printing.
Value
Off: No restriction is applied.
Counter Limit: Restricts the counter in one-page increments up to 9,999,999 copies. *1
Reject Usage: Restriction is applied.
Scan Restrict.
Limits the number of sheets scanned (excludes copying).
Value
Off: No restriction is applied.
Counter Limit: Restricts the counter in one-page increments up to 9,999,999 copies. *1
Reject Usage: Restriction is applied.
•
[Total] selected for Copy/Printer Count
Item
Print Restrict.
Descriptions
Limits the total number of sheets used for copying and printing.
Value
Off: No restriction is applied.
Counter Limit: Restricts the counter in one-page increments up to 9,999,999 copies. *1
Reject Usage: Restriction is applied.
Scan Restrict.
Limits the number of sheets scanned (excludes copying).
Value
Off: No restriction is applied.
Counter Limit: Restricts the counter in one-page increments up to 9,999,999 copies. *1
Reject Usage: Restriction is applied.
*1 If [Counter Limit] is selected, the [Limit Pages] screen appears after the [OK] key is pressed. Enter a counter limit on pages using
the numeric keys, and press the [OK] key.
8-6
Job Accounting > Setting an Account
Editing an Account
This changes the registered account information.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
Admin/Accounting
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Job Account. Set.], and press the [OK] key.
4 Press the [▲] or [▼] key to select [Account. List], and press the [OK] key.
2
Change account information.
1 Press the [▲] or [▼] key to select the account you want to change and press the [OK] key.
Account. List
01
2 Press the [▲] or [▼] key to select [Detail/Edit], and press the [OK] key.
3 Refer to step 2 of Adding an Account on page 8-4 and Restricting the Use of the Machine
on page 8-6 to change account information.
8-7
Job Accounting > Setting an Account
Deleting an Account
This deletes the account.
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
Admin/Accounting
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Job Account. Set.], and press the [OK] key.
4 Press the [▲] or [▼] key to select [Account. List], and press the [OK] key.
2
Delete an account.
1 Press the [▲] or [▼] key to select the account you want to delete and press the [OK] key.
Account. List
01
2 Press the [▲] or [▼] key to select [Delete], and press the [OK] key.
3 Press the [▲] or [▼] key to select [Yes] in the confirmation screen, and press the [OK] key.
The account is deleted.
8-8
Job Accounting > Setting an Account
Job Accounting when Sharing the Printer
When using the machine as the shared printer, printing from the computer (Client PC) on the network can be managed
with job accounting by configuring job accounting for the computer (Host PC) connected to the machine via USB.
Settings when Sharing the Printer
When using the machine as a shared printer and managing the printing from the Client PC by using job accounting,
configure the Host PC as follows.
1
Display the screen.
1 Click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then
[Devices and Printers].
2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of
the printer driver.
3 Click the [Administrator] button on the [Device Settings] tab.
2
Configure the settings.
1 Select [Password protect administrator settings] on the [General] tab. The "Password"
window appears.
1
2
2 Enter the same password (optional) in [Password] and [Confirm password], and then
click the [OK] button.
The password is required for opening the Administrator Settings window.
8-9
Job Accounting > Setting an Account
3 Select [Job accounting] and [Prompt for account ID] on the [Job Accounting] tab.
1
2
3
4 Click the [OK] button.
NOTE
• If [Prompt for account ID] is set, the screen for entering the Account ID appears when
printing from the Client PC. When printing from the Client PC, refer to Printing When
Sharing the Printer on page 8-15.
• For other settings of job accounting, refer to Printer Driver User Guide.
8-10
Job Accounting > Setting an Account
Unknown ID Job
This specifies the behavior for handling the jobs sent with unknown account IDs (i.e., unsent IDs).
The setting items are as follows.
Item
Descriptions
Permit
The job is permitted to be printed.
Reject
The job is rejected (not printed).
1
Display the screen.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
2
Configure the settings.
1 Press the [▲] or [▼] key to select [Unknown ID Job], and press the [OK] key.
2 Press the [▲] or [▼] key to select [Permit] or [Reject], and press the [OK] key.
8-11
Job Accounting > Configuring Job Accounting
Configuring Job Accounting
Default Setting
Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting
item.
Admin/Accounting
Job Account. Set.
Default Setting
For details on each function, see the table below.
Item
Apply Limit
Description
This specifies how the machine behaves when the counter has reached the limit of restriction.
The table below describes the action taken.
Value
Immediately: Job stops when the counter reaches its limit.
Subsequently: Printing/scanning of the job continues but the subsequent job will be
rejected.
Alert Only: Job continues while displaying an alert message.
Copy/Print Count
You can select how the copying and printing page counts are shown - either the total of both or
each of copying and printing individually (Split). The selection may influence restriction on the
count and count method. For details, refer to Restricting the Use of the Machine (page 8-6) and
Account. Report (Accounting Report) (page 8-14).
Value: Total, Split
Counter Limit
When you add a new account, you can change the default restrictions on the number of sheets
used. You can set any number from 1 to 9,999,999.
The items that can be set differ depending on whether [Split] or [Total] is selected for [Copy/
Print Count].
[Split] selected for Copy/Printer Count
Copy Restrict.
Sets the default restriction on the number of sheets used for copying.
Print Restrict.
Sets the default restriction on the number of sheets used for printing.
ScanRest.(Others)
Sets the default restriction on the number of sheets used for scanning (excludes copying).
[Total] selected for Copy/Printer Count
Print Restrict.
Sets the default restriction on the total number of sheets used for copying and printing.
ScanRest.(Others)
Sets the default restriction on the number of sheets used for scanning (excludes copying).
Cnt by PaperSize
Paper Size 1 (to 5)
This counts the number of pages by paper size (e.g. Letter).
In addition to paper size, media type can also be specified (e.g. count the letter-size color paper
used). If you do not specify the media type, the number of used sheets will be counted for the
specified sheet size, regardless of the media type.
NOTE
Paper size is available in five types, 1 to 5. These types are specified in accounting reports.
Refer to Account. Report (Accounting Report) on page 8-14.
Value: Off, On
Paper Size: A3, A4, A5, B4, B5, Folio, Ledger, Legal, Letter, Statement
Media Type: All Media Type, Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick, High
Quality, Custom 1 to 8
8-12
Job Accounting > Configuring Job Accounting
Counting the Number of Pages Printed
This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A
new count can also be started after resetting the count data which was stored for a certain period of time.
Admin/Accounting
Job Account. Set.
Total Accounting /
Each Job Accounting
Total Accounting
This counts the number of pages for all accounts and resets the counts for those accounts together at the same time.
Each Job Accounting
This counts the number of pages for each account and resets the counts by account. When checking Each Job
Accounting, select the account for which you want to check the count.
Types of the counts are as follows.
Item
Printed Pages
Descriptions
Displays the number of pages copied and printed, and the total number of pages used. You can
also use [Duplex Pages] and [Combine Pages] to check the number of pages used.
Copy/Print Pages
Displays the number of pages copied and printed, and the total number of pages used. Press
the [▲] or [▼] key to switch the screens.
Total Print Pages
Displays the total number of pages used for copying and printing.
Duplex Pages
Displays the number of pages printed in [1-Sided] mode, [2-Sided] mode, and the total pages in
both modes. Press the [▲] or [▼] key to switch the screens.
Combine Pages
Displays the number of pages printed in [None] (no Combine) mode, [2 in 1] mode, [4 in 1]
mode, and the total pages in both modes. Press the [▲] or [▼] key to switch the screens.
Scanned Pages
Displays the number of pages scanned for copying and other functions, as well as the total
number of pages scanned. Press the [▲] or [▼] key to switch the screens.
Counter Reset
Resets the counter.
Press the [▲] or [▼] key to select [Yes] in the confirmation screen, and press the [OK] key.
To check other items, press the [Back] key to return to the previous screen.
8-13
Job Accounting > Configuring Job Accounting
Account. Report (Accounting Report)
The total pages counted of all relevant accounts can be printed as an accounting report.
Reports have different formats depending on how the count of copiers and printers is administered.
When [Split] is selected for Managing the Copy/Printer Count
ACCOUNT. REPORT
For the count by paper size, the report will be printed by size.
Use the procedure below to print a job accounting report.
1
Prepare paper.
2
Display the screen.
Check that A4 or Letter paper is loaded in the cassette.
1 Press the [Status/System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Status/Sys. Menu
Admin/Accounting
NOTE
If the login user name entry screen appears during operations, log in by referring to
Administrator User Name and Password on page 2-20.
The factory default login user name and login password are set as shown below.
Login User Name
Admin*1
Login Password
Admin*1
*1 Upper case and lower case letters are distinguished (case sensitive).
3 Press the [▲] or [▼] key to select [Job Account. Set.], and press the [OK] key.
3
Print the report.
1 Press the [▲] or [▼] key to select [Account. Report], and press the [OK] key.
Job Account. Set.
Account. Report
2 Press the [▲] or [▼] key to select [Yes], and press the [OK] key.
Accounting report is printed.
8-14
Job Accounting > Using Job Accounting
Using Job Accounting
This section explains procedures while setting job accounting.
Login/Logout
If job accounting is enabled, an account ID entry screen appears each time you use this machine.
Use the procedure below to login and logout.
Login
1 In the screen below, enter the account ID using the numeric keys and press the [OK] key.
Account ID
NOTE
• If you entered a wrong character, press the [Clear] key and enter the account ID again.
• If the entered account ID does not match the registered ID, a warning beep will sound
and login will fail. Enter the correct account ID.
2 Proceed to complete the rest of the steps.
Logout
When the operations are complete, press the [Logout] key to return to the account ID entry screen.
Printing When Sharing the Printer
If the following account ID entry screen appears when printing from your PC, enter the assigned Account ID and then
click the [OK] button to continue printing.
Settings when Sharing the Printer (page 8-9)
8-15
9
Troubleshooting
This chapter explains the following topics:
Regular Maintenance ......................................................................................................................................... 9-2
Cleaning ................................................................................................................................................... 9-2
Toner Container Replacement ................................................................................................................. 9-3
Waste Toner Box Replacement ............................................................................................................... 9-6
Troubleshooting ................................................................................................................................................. 9-8
Solving Malfunctions ................................................................................................................................ 9-8
Responding to Messages ....................................................................................................................... 9-11
Clearing Paper Jams ............................................................................................................................. 9-16
9-1
Troubleshooting > Regular Maintenance
Regular Maintenance
Cleaning
Clean the machine regularly to ensure optimum printing quality.
CAUTION
For safety, always unplug the power cord before cleaning the machine.
Original Cover/Glass Platen
Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth
dampened with alcohol or mild detergent.
IMPORTANT
Do not use thinner or other organic solvents.
Slit Glass
When using the document processor, clean the slit glass surface and the reading guide with the dry accessory cloth. Dirt
on the slit glass or the reading guide may cause black streaks to appear in the output.
IMPORTANT
Do not use water, soap or solvents for cleaning.
1
2
9-2
Troubleshooting > Regular Maintenance
Toner Container Replacement
When toner runs low, [Toner is low.] appears in the message display. Make sure you have a new toner container
available for replacement.
When the message display displays [Add toner.], replace the toner.
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
NOTE
• For the toner container, always use a genuine toner container. Using a toner container that is not genuine may
cause image defects and product failure.
• The memory chip in the toner container of this product stores information necessary for improving customer
convenience, operation of the recycling system for used toner containers, and planning and development of new
products. The stored information does not include information that makes it possible to identify individuals, and is
only used anonymously for the above purposes.
1
2
1
2
3
9-3
Troubleshooting > Regular Maintenance
4
IMPORTANT
Shake the toner container according to the procedure and place the container in position.
5
6
7
9-4
Troubleshooting > Regular Maintenance
8
9
CLICK!
10
NOTE
Return the exhausted toner container and waste toner box to your dealer or service
representative. The collected toner container and waste toner box will be recycled or
disposed in accordance with the relevant regulations.
9-5
Troubleshooting > Regular Maintenance
Waste Toner Box Replacement
When replacing the toner container, replace the waste toner box as well. You also need to replace the waste toner box
when [WasteTonerBox is full or not installed.] is displayed on the message display.
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
1
2
1
2
3
4
9-6
Troubleshooting > Regular Maintenance
5
6
7
8
NOTE
Return the exhausted toner container and waste toner box to your dealer or service
representative. The collected toner container and waste toner box will be recycled or
disposed in accordance with the relevant regulations.
9-7
Troubleshooting > Troubleshooting
Troubleshooting
Solving Malfunctions
The table below provides general guidelines for problem solving.
If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following
pages. If the problem persists, contact your Service Representative.
Symptom
Checkpoints
Corrective Actions
Reference
Page
The screen does not
respond when the power
switch is turned on.
Check the power cord.
Connect both ends of the power cord
securely.
page 2-7
Pressing the [Start] key
does not produce copies.
Is there a message on the screen, Client
Tool, or the Status Monitor?
Determine the appropriate response to
the message and respond accordingly.
page 9-11
Is the machine in Sleep mode?
Press any key on the operation panel to
recover the machine from Sleep mode.
page 2-22
Are the originals loaded correctly?
When placing originals on the platen,
place them face-down and align them
with the original size indicator plates.
page 5-2
When placing originals in the document
processor, place them face-up.
page 5-3
Blank sheets are ejected.
Paper often jams.
Is the paper loaded correctly?
Load the paper correctly.
page 3-7
page 3-10
Is the paper of the supported type? Is it
in good condition?
Remove the paper, turn it over, and
reload it.
page 3-7
Is the paper curled, folded or wrinkled?
Replace the paper with new paper.
page 3-7
Are there any loose scraps or jammed
paper in the machine?
Remove any jammed paper.
page 9-16
2 or more sheets are
overlaps when ejected.
(multi feed)
―
Load the paper correctly.
Printouts are wrinkled.
Is the paper damp?
Replace the paper with new paper.
page 3-5
Printouts are curled.
Is the paper damp?
Replace the paper with new paper.
page 3-5
page 3-7
page 3-10
9-8
Troubleshooting > Troubleshooting
Symptom
Cannot print.
Printouts are totally too light.
Checkpoints
Corrective Actions
Reference
Page
Is the machine plugged in?
Plug the power cord into an AC outlet.
―
Is the machine powered on?
Turn on the power switch.
page 2-8
Is the printer cable connected?
Connect the correct printer cable
securely.
page 2-6
Is the machine used as a shared
printer?
Start up the Host PC.
Is the print job paused?
Resume printing.
page 6-7
Is the paper damp?
Replace the paper with new paper.
page 3-5
Have you changed the density?
Select appropriate density level.
page 5-14
―
page 7-15
Is the toner distributed evenly within the
toner container?
Shake the toner container from side to
side several times.
page 9-3
Is EcoPrint mode enabled?
Disable EcoPrint mode.
page 5-21
page 7-13
―
Make sure the paper type setting is
correct for the paper being used.
page 7-7
Part of the image is
periodically faint or shows
white lines.
―
Run [Drum Refresh].
page 7-15
Printouts are fuzzy.
Is the machine being used in conditions
of very humid, or humidity or
temperature rapidly changes?
Use in an environment that has suitable
humidity.
Texts are not clearly printed.
Did you choose appropriate image
quality for the original?
Select appropriate image quality.
Printouts are too dark even
though the background of
the scanned original is white.
Have you changed the density?
Select appropriate density level.
―
page 5-14
page 5-14
page 7-15
9-9
Troubleshooting > Troubleshooting
Symptom
Checkpoints
Corrective Actions
Reference
Page
Copies have a moire pattern
(dots grouped together in
patterns and not aligned
uniformly).
Is the original a printed photograph?
Set the original image to [Photo].
page 5-14
Black dots appear on the
white background when
white original is scanned.
Is the original cover or the glass platen
dirty?
Clean the original cover or the glass
platen.
page 9-2
Printouts have vertical lines.
Is the slit glass dirty?
Clean the slit glass.
page 9-2
Images are skewed.
Are the originals loaded correctly?
When placing originals on the platen, align
them with the original size indicator plates.
page 5-2
When placing originals in the document
processor, align the original width guides
securely before placing the originals.
page 5-3
Check the position of the paper width
guides.
page 3-7
Is the paper loaded correctly?
9-10
page 3-10
Troubleshooting > Troubleshooting
Responding to Messages
If a problem has occurred in the machine, you will be notified by the following display.
•
The [Attention] indicator on the operation panel is lit or flashing.
•
An error message appears in the message display of the machine's operation panel.
If the [Attention] indicator is lit or flashing and an error message appears in the message display of the machine's
operation panel, check the Client Tool or Status Monitor.
Add toner.
NOTE
If the indicators light or flash repeatedly in manners not described above, a service error has probably occurred. Turn
off the power, unplug the power cord, and then plug the power cord back in and turn on the power. This may clear the
error. Even if the error is not cleared, contact your service representative.
Problems that can be resolved by the user are described below.
A
Message Display
Add toner.
Checkpoints
Corrective Actions
Toner is empty.
Replace the toner container.
Reference
Page
page 9-3
C
Message Display
Checkpoints
Corrective Actions
Reference
Page
Call service.
―
An error has occurred in the machine.
Make a note of the error code displayed
on the message display, and contact
your service representative.
―
Cannot duplex print on this
paper.
Did you select a paper size/type that
cannot be duplex printed?
Press the [OK] key to move to the next
step.
―
↑↓ (Displayed alternately)
•
OF II (paper size) Bond
(media type)
Select [Select paper] to select the
other paper source.
•
Select [Go without change] to print
without using Duplex function.
OK: Go next step
Clean the scanner.
—
Clean the slit glass using the cleaning
cloth supplied with the document
processor.
Close the Document
processor.
Is the document processor open?
Close the document processor.
9-11
page 9-2
—
Troubleshooting > Troubleshooting
Message Display
Checkpoints
Corrective Actions
Reference
Page
Close the Document
processor cover.
Is the top cover of the document
processor open?
Close the document processor cover.
—
Close the front cover.
Is the front cover open?
Close the front cover.
―
Close the right cover #.
Is there any cover which is open?
Close the cover indicated on the screen.
—
Corrective Actions
Reference
Page
E
Message Display
Error. Power off.
Checkpoints
―
System error has occurred. Turn the
power switch OFF and then ON.
―
I
Message Display
Incorrect account ID.
Checkpoints
Corrective Actions
—
The account ID was incorrect when
processing the job externally. The job is
canceled. Press the [OK] key.
—
—
Job cannot be started. Try again later.
—
Job is canceled.
Insufficient memory.
Reference
Page
Cannot start the job.
J
Message Display
Job Accounting restriction
exceeded.
Checkpoints
Corrective Actions
Is the acceptable printing count
restricted by job accounting exceeded?
The printing count exceeded the
acceptable count restricted by job
accounting. Cannot print any more. This
job is canceled. Press the [OK] key.
Checkpoints
Corrective Actions
Reference
Page
―
L
Message Display
Load paper in cassette #.
↑↓ (Displayed alternately)
A4 (paper size) Plain (media
type)
Is the indicated cassette out of paper?
Does the selected paper size matches
the paper size loaded in the specified
paper source?
Load paper.
↑↓ (Displayed alternately)
A4 (paper size) Plain (media
type)
Is the MP tray out of paper?
Does the selected paper size matches
the paper size loaded in the specified
paper source?
OK: Go next step
9-12
―
Press the [OK] key to move to the next
step.
•
Select [Select paper] to select the
other paper source.
•
Select [Go without change] to print
on the paper in the currently
selected paper source.
OK: Go next step
Load paper in MP tray.
Reference
Page
Press the [OK] key to move to the next
step.
•
Select [Select paper] to select the
other paper source.
•
Select [Go without change] to print
on the paper in the currently
selected paper source.
―
Troubleshooting > Troubleshooting
M
Message Display
Checkpoints
Corrective Actions
Reference
Page
Maximum Number of
scanned pages.
Is the acceptable scanning count
exceeded?
Cannot scan pages any more. The job is
canceled. Press the [OK] key.
―
Memory is full.
―
Unable to continue the job as the
memory is used up. Change the print
resolution from Fast 1200 to 600 dpi.
Refer to Printer Driver User Guide.
―
N
Message Display
Non-genuine Toner.
Checkpoints
Corrective Actions
Is the installed toner container our own
brand?
The manufacturer assumes no
responsibility for damage caused by a
non-genuine toner. We recommend that
you only use genuine toner containers.
When you want to use the toner
container currently installed, press the
[OK] key and the [Stop] key
simultaneously for 3 seconds or more.
Reference
Page
―
P
Message Display
PaperJam.(Cassette 1 (to 4))
Checkpoints
Corrective Actions
Reference
Page
―
A paper jam has occurred. Refer to
Clearing Paper Jams on page 9-16 and
remove the jammed paper.
page 9-16
A paper jam has occurred in the
document processor.
A paper jam has occurred. Refer to
Clearing Paper Jams on page 9-16 and
remove the jammed paper.
page 9-16
―
Warning. Low printer memory. The job
was canceled. Press the [OK] key.
―
PaperJam (MP tray)
PaperJam. (RightCover1)
↑↓ (Displayed alternately)
Check (A1)(A2) in the Right
Cover 1.
PaperJam (RightCover2 (or
3))
Paper Jam. (DP)
↑↓ (Displayed alternately)
Check (B)(C) in the DP Cover
Print overrun.
Job is canceled.
R
Message Display
Checkpoints
Corrective Actions
Reference
Page
Remove originals in
document processor.
Are there any originals left in the
document processor?
Remove originals from the document
processor.
―
Remove the paper from the
inner tray.
―
Remove paper from the inner tray. Press
the [OK] key to resume printing.
―
9-13
Troubleshooting > Troubleshooting
Message Display
Checkpoints
Corrective Actions
Reference
Page
Replace all originals and
press Start key.
―
Remove originals from the document
processor, put them back in their original
order, and place them again. Press the
[OK] key to resume printing. Press the
[Stop] key to cancel the job.
―
Replace MK.
―
Replacement of the parts in the
maintenance kit is necessary at every
150,000 pages of printing and requires
professional servicing. Contact your
Service Representative.
―
Restricted by Job
Accounting. (Print)
―
This job is canceled because it is
restricted by job accounting. Press the
[OK] key.
―
Restricted by Job
Accounting. (Scan)
―
This job is canceled because it is
restricted by job accounting. Press the
[OK] key.
―
S
Message Display
Checkpoints
Corrective Actions
Reference
Page
Scanner memory is full.
―
Scanning cannot be performed any
more due to insufficient memory of
scanner. Press the [OK] key to cancel
the job.
―
Set another cassette.
Have you selected Offset?
To use offsetting, the same size of paper
as the selected paper source must be
loaded in a different orientation in a
different paper source.
page 5-19
Shake the toner container.
―
Open the front cover of the machine and
pull out the toner container. Shake the
toner container well and reinstall it.
page 9-3
T
Message Display
Toner is low.
Checkpoints
Corrective Actions
―
It is almost time to replace the toner
container. Obtain a new toner container.
(Replace when empty.)
Reference
Page
―
U
Message Display
Unknown toner installed.PC
Checkpoints
Corrective Actions
Does the installed toner container's
regional specification match the
machine's?
9-14
Install the specified toner container.
Reference
Page
page 9-3
Troubleshooting > Troubleshooting
Message Display
USB cable was
disconnected.
Checkpoints
Corrective Actions
Reference
Page
Is the USB cable connected?
Press the [OK] key and connect the
USB cable.
page 2-7
Is the PC powered on?
Press the [OK] key and turn the PC
power on.
―
Cannot find Client Tool.
Press the [OK] key and open Client
Tool.
page 2-18
W
Message Display
WasteTonerBox is full or not
installed.
Checkpoints
Corrective Actions
Reference
Page
―
The waste toner box is not installed
correctly. Set it correctly.
page 9-6
Is the waste toner box full?
Replace the waste toner box.
page 9-6
9-15
Troubleshooting > Troubleshooting
Clearing Paper Jams
If a paper jam occurs, [Paper Jam] appears in the message display and the machine will stop. This section explains the
procedures to remove the jammed paper.
PaperJam.(Cassette 1)
Jam Location
Detailed paper jam positions are as follows.
I
Error Message
F
A
E
B
G
C
H
D
Paper Jam Location
Reference Page
PaperJam. (Cassette 1)
A
Cassette 1
page 9-17
PaperJam. (Cassette 2)
B
Cassettes 2 to 4
page 9-17
PaperJam. (Cassette 3)
C
PaperJam. (Cassette 4)
D
PaperJam (MP tray)
E
Multi purpose tray
page 9-17
PaperJam. (RightCover)
F
Inside right cover 1
page 9-18
PaperJam (RightCover2)
G
Inside right covers 2 or 3
page 9-19
PaperJam (RightCover3)
H
Paper Jam. (DP)
I
Document processor
page 9-19
↑↓ (Displayed alternately.)
Check the point. (A1) (A2)
After you clear the jam, the machine will warm up again and the error message will be cleared. The machine resumes
with the page that was printing when the jam occurred.
Precautions with Paper Jams
•
Do not reuse jammed papers.
•
If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of
paper left in the machine could cause subsequent jamming.
•
After clearing the paper jam, close the cassette and cover in the reverse procedure.
CAUTION
The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting
burned.
9-16
Troubleshooting > Troubleshooting
Cassette 1
Cassettes 2 to 4
Procedures for handling a paper jam in Cassettes 2, 3, and 4 are all the same. This section explains procedures using
Cassette 2 as an example.
Multi purpose tray
1
2
NOTE
If you cannot remove the paper, do not forcibly pull it out. Refer to Inside Right Cover 1 on
page 9-18.
9-17
Troubleshooting > Troubleshooting
Inside Right Cover 1
1
2
3
4
9-18
Troubleshooting > Troubleshooting
Inside Right Covers 2 or 3
Procedures for handling a paper jam in Right Covers 2 and 3 are all the same. This section explains procedures using
Right Cover 2 as an example.
Document Processor
1
2
3
NOTE
If the original is difficult to remove, turn the dial (B). The original will scroll out to a position
where it can be removed easily.
9-19
10
Appendix
This chapter explains the following topics:
Optional Equipment ......................................................................................................................................... 10-2
Overview of Optional Equipment ........................................................................................................... 10-2
Character Entry Method ................................................................................................................................... 10-4
Using the Keys ....................................................................................................................................... 10-4
Characters That Can be Entered Using the Numeric Keys ................................................................... 10-4
Entering Symbols ................................................................................................................................... 10-5
Entering Characters ............................................................................................................................... 10-6
Paper ............................................................................................................................................................... 10-7
Basic Paper Specifications .................................................................................................................... 10-7
Choosing the Appropriate Paper ........................................................................................................... 10-8
Special Paper ........................................................................................................................................ 10-11
Specifications ................................................................................................................................................. 10-15
Common Functions .............................................................................................................................. 10-15
Copy Functions .................................................................................................................................... 10-16
Printer Functions .................................................................................................................................. 10-16
Scanner Functions ............................................................................................................................... 10-17
Document Processor (Reverse Automatic) (Option) ........................................................................... 10-17
Paper Feeder (300-sheet) (Option) ..................................................................................................... 10-18
Duplex Unit (Option) ............................................................................................................................ 10-18
Glossary ......................................................................................................................................................... 10-19
10-1
Appendix > Optional Equipment
Optional Equipment
Overview of Optional Equipment
The following optional equipment is available for the machine.
(1) PLATEN COVER TYPE H
(1) DP-480
(2) DU-480
(3) PF-480
10-2
Appendix > Optional Equipment
(1) DP-480 "Document Processor (Reverse Automatic)"
PLATEN COVER TYPE H "Original Cover"
Automatically scans originals. Also you can perform duplex copying and split copying.
For document processor operation, refer to Loading Originals in the Document Processor (Option) on page 5-3.
When the document processor is not used, please use the PLATEN COVER TYPE H.
(2) DU-480 "Duplex Unit"
Installing the duplex unit allows you to produce two-sided copies. Two-sided copies are available in sizes A3 to A5-R,
Folio, Ledger to Statement-R, Executive, 216 × 340 mm (64 to 105 g/m²).
For two-sided copy settings, refer to Duplex on page 5-14.
(3) PF-480 "Paper Feeder (300-sheet)"
Up to three additional cassettes identical to the machine's cassettes can be installed in the machine. Paper capacity and
loading method are the same as the standard cassettes. Refer to Loading in the Cassettes on page 3-7 for loading
paper.
10-3
Appendix > Character Entry Method
Character Entry Method
This section explains how to enter characters.
Using the Keys
1
3
4
6
2
5
Account Name
7
No.
Display/Key
Description
1
Message Display
Displays entered characters.
2
[Clear] key
Press to delete characters.
3
Numeric Keys
Press to enter characters and symbols.
4
[▲ (<)] key
Press to move the cursor backward.
5
[OK] key
Press to finalize entry and return to the screen before the entry. To enter a symbol, press to confirm the
selected symbol.
6
[▼ (>)] key
Press to move the cursor forward.
7
Cursor
Characters are entered at the position of the cursor.
Characters That Can be Entered Using the Numeric
Keys
The following table lists the characters that can be entered using the numeric keys.
Keys
Characters (Each press of a key changes the character in the order from left to right.)
.
@
-
_
/
:
~
B
C
2
1
(Repeats from the first character on the left)
1 (During number entry)
a
b
c
A
(Repeats from the first character on the left)
2 (During number entry)
10-4
Appendix > Character Entry Method
Keys
Characters (Each press of a key changes the character in the order from left to right.)
d
e
f
D
E
F
3
(Repeats from the first character on the left)
I
4
(Repeats from the first character on the left)
L
5
(Repeats from the first character on the left)
O
6
(Repeats from the first character on the left)
Q
R
V
8
X
Y
Z
!
?
(space)
3 (During number entry)
g
h
i
G
H
4 (During number entry)
j
k
l
J
K
5 (During number entry)
m
n
o
M
N
6 (During number entry)
p
q
r
s
P
S
7
(Repeats from the first character on the left)
7 (During number entry)
t
u
v
T
U
(Repeats from the first character on the left)
8 (During number entry)
w
x
y
z
W
9
(Repeats from the first character on the left)
9 (During number entry)
.
,
-
_
‘
0
(Repeats from the first character on the left)
0 (During number entry)
Press to change the character in the cursor position between upper case and lower case.
"*" or "." (During number entry)
!
"
#
$
%
&
'
(
)
*
+
,
-
.
<
=
>
?
@
[
\
]
^
_
`
{
|
}
# (During number entry)
*
/
:
~
;
Displays the
symbol list. For
details, refer to
Entering Symbols
on page 10-5.
Depending on the functions, there are symbols that cannot be entered.
Entering Symbols
Symbols can be entered.
1 Press the [#] key. Displays the symbol list.
Symbols
!"#$%&'()*+,-./:;
2 Press the [▲ (<)] or [▼ (>)] key to move the cursor and select the symbol to be entered.
Symbols
!"#$%&'()*+,-./:;
10-5
Appendix > Character Entry Method
3 Press the [OK] key. The selected symbol is entered.
Account Name
R&
Entering Characters
Follow the steps shown below to enter "R&D" for example.
1 Press the [7] key three times. [r] is entered.
Account Name
r
2 Press the [*/.] key. [r] changes to [R].
Account Name
R
3 Press the [▼ (>)] key. The cursor moves to the right.
Account Name
R
4 Press the [#] key. Displays the symbol list.
Symbols
!"#$%&'()*+,-./:;
5 Press the [▲ (<)] or [▼ (>)] key to move the cursor and select [&].
Symbols
!"#$%&'()*+,-./:;
6 Press the [OK] key. [&] is entered.
Account Name
R&
7 Press the [3] key four times. [D] is entered.
Account Name
R&D
8 Press the [▼ (>)] key.
Account Name
R&D
10-6
Appendix > Paper
Paper
This section explains the paper sizes and types that can be used in the paper source.
For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on
page 10-15.
Basic Paper Specifications
This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as
laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled.
Supported Paper
Use standard copy paper for regular copiers or laser printers. The printing quality will be affected by the quality of paper.
Poor quality paper may result in unsatisfactory output.
Basic Paper Specifications
The following table lists the specifications of paper that is supported with this machine. Refer to the subsequent sections
for further details.
Criteria
Weight
Specifications
Cassettes: 64 to 105 g/m²
Multi purpose tray: 45 to 160 g/m²
Dimensional accuracy
±0.7 mm
Squareness of corners
90° ±0.2°
Moisture content
4 to 6%
Pulp content
80% or more
NOTE
Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications
shown below, such as moisture or pulp content. For this reason, we recommend purchasing a small amount of
recycled paper as a sample for testing prior to use. Choose recycled paper that gives the best printing results and
contains low levels of paper dust.
We are not responsible for the problems occurred from the use of paper that does not conform to our specifications.
10-7
Appendix > Paper
Choosing the Appropriate Paper
This section describes guidelines for choosing paper.
Condition
Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper
fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may
also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even surface; however,
avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit.
Ingredients
Do not use paper such as paper that has been coated or surface-treated or paper that contains plastic or carbon. Those
types of paper may produce harmful fumes from the heat of printing and may damage the drum.
Be sure to use the standard paper that contains at least 80% pulp, i.e., not more than 20% of the total paper content
consists of cotton or other fibers.
Supported Paper Sizes
Paper of the following sizes is supported by the machine.
Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must
be 90° ± 0.2°.
Multi Purpose Tray
Cassette or Multi Purpose Tray
A6-R (105 × 148 mm)
A3 (297 × 420 mm)
B6-R (128 × 182 mm)
B4 (257 × 364 mm)
Hagaki (100 × 148 mm)
A4 (297 × 210 mm)
Oufukuhagaki (148 × 200 mm)
A4-R (210 × 297 mm)
Executive (7 1/4 × 10 1/2")
B5 (257 × 182 mm)
Envelope DL (110 × 220 mm)
B5-R (182 × 257 mm)
Envelope C5 (162 × 229 mm)
A5-R (148 × 210 mm)
Envelope C4 (229 × 324 mm)
Folio (210 × 330 mm)
ISO B5 (176 × 250 mm)
Ledger
Envelope #10 (4 1/8 × 9 1/2")
Legal
Envelope #9 (3 7/8 × 8 7/8")
Letter
Envelope #6 3/4 (3 5/8 × 6 1/2")
Letter-R
Envelope Monarch (3 7/8 × 7 1/2")
Statement-R
Youkei 2 (114 × 162 mm)
Oficio II
Youkei 4 (105 × 235 mm)
8K (273 × 394 mm)
Size Entry (98 × 148 to 297 × 432 mm)
16K (273 × 197 mm)
16K-R (197 × 273 mm)
216 × 340 mm
10-8
Appendix > Paper
Smoothness
The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several
sheets may accidentally be supplied at once, causing jams.
Basis Weight
In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in
area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut to the standard
size (or trade size) for a specific grade of paper. Paper that is too heavy or too light may be supplied incorrectly or cause
paper jams, which may cause excessive wear of the machine. Mixed paper weight (i.e., thickness) may cause several
sheets to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to
adhere correctly.
Moisture Content
Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is
supplied, the electrostatic chargeability of the paper, and how the toner adheres.
Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to
become damp, making the edges expand so it appears wavy. Low relative humidity causes paper to lose moisture,
making the edges tighten and weakening print contrast.
Wavy or tight edges may cause the paper to slip when it is supplied. Try to keep the moisture content between 4 to 6%.
To maintain the right level of moisture content, bear in mind the following considerations.
•
Store paper in a cool, well-ventilated place.
•
Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for
a while.
•
Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.
Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors.
•
Before using paper that has been stored, keep it at the proper moisture level for at least 48 hours.
•
Do not store paper where it is exposed to heat, sunlight, or dampness.
10-9
Appendix > Paper
Other Paper Specifications
Porosity: The density of the paper fibers
Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams.
Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls
upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray.
Static electricity: During printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be
discharged quickly so that copies do not cling together.
Whiteness: Paper whiteness affects print contrast. Use whiter paper for sharper, brighter copies.
Quality: Machine problems may occur if sheet sizes are not uniform or if corners are not square, edges are rough,
sheets are uncut, or edges or corners are crushed. In order to prevent these problems, be especially careful when you
cut the paper yourself.
Packaging: Choose paper that is properly packaged and stacked in boxes. Ideally, the packaging itself should have
been treated with a coating to inhibit moisture.
Specially treated paper: We do not recommend printing onto the following types of paper, even if it conforms to the
basic specifications. When you use these kinds of paper, purchase a small amount first as a sample to test.
•
Glossy paper
•
Watermarked paper
•
Paper with an uneven surface
•
Perforated paper
10-10
Appendix > Paper
Special Paper
This section describes printing onto special paper and print media.
The following paper and media can be used.
•
Transparencies
•
Preprinted paper
•
Bond paper
•
Recycled paper
•
Thin paper (from 52 g/m² to 105 g/m² or less)
•
Letterhead
•
Colored paper
•
Prepunched paper
•
Envelopes
•
Cardstocks (Hagaki)
•
Thick paper (from 106 g/m² to 163 g/m² or less)
•
Labels
•
High-quality paper
When using these paper and media, choose those that are designed specifically for copiers or page printers (such as
laser printers). Use the multi purpose tray for transparencies, envelopes, cardstocks, and label paper.
Choosing Special Paper
Although special paper that meets the following requirements can be used with the machine, print quality will vary
considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than
regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the
print quality is satisfactory. General precautions when printing onto special paper are given below. Note that we are not
responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper.
Select a cassette or multi purpose tray for special paper.
Transparencies
Transparencies must be able to withstand the heat of printing. Transparencies must meet the following conditions.
Heat resistance
Must withstand at least 190°C
Thickness
0.100 to 0.110 mm
Material
Polyester
Dimensional accuracy
±0.7 mm
Squareness of corners
90° ±0.2°
To avoid problems, use the multi purpose tray for transparencies and load transparencies with the long side facing the
machine.
If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected.
10-11
Appendix > Paper
Label
Be sure to feed labels from the multi purpose tray.
For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine
and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled
labels remaining in the machine may cause a failure.
When printing onto labels, you must be liable for the print quality and possible trouble.
Top sheet
Adhesive layer
Carrier sheet
Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected
by the force applied in the machine. The carrier sheet bears the top sheet until the label is used. This composition of
labels may cause more problems.
The label surface must be covered completely with the top sheet. Gaps between labels may cause peeling of labels,
resulting in a serious failure.
Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the
carrier sheet before completing output.
Allowed
Not allowed
Top sheet
Carrier sheet
Use label paper that conforms to the following specifications.
Top sheet weight
44 to 74 g/m²
Basis weight
(overall paper weight)
104 to 151 g/m²
Top sheet thickness
0.086 to 0.107 mm
Overall paper thickness
0.115 to 0.145 mm
Moisture content
4 to 6 % (composite)
10-12
Appendix > Paper
Hagaki
Burrs
Burrs
Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten
it before loading. Printing onto curled Hagaki may cause jams.
Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper
cutter on the back side. Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges
gently a few times with a ruler.
Envelopes
Use the multi purpose tray for envelopes.
Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin
envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing
envelopes in volume, try testing a sample to ensure the print quality.
Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until you are
ready to use them.
Keep the following points in mind.
•
Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is
exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive comes
off in the machine.
•
Do not use envelopes with certain special features. For example, do not use envelopes with a grommet for winding a
string to close the flap or envelopes with an open or film-covered window.
•
If paper jams occur, load fewer envelopes at once.
•
To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes to remain in the
Inner tray at once.
Thick Paper
Before loading thick paper in the multi purpose tray, fan it and align the edges. Some thick paper may still have rough
edges developed by a paper cutter on the back side. Remove any such rough edges just as with Hagaki by placing the
paper on a flat surface and rubbing the edges gently a few times with a ruler. Printing onto paper with rough edges may
cause jams.
NOTE
If the paper is not supplied correctly even after it is smoothed, load the paper in the multi purpose tray with the leading
edge raised a few millimeters.
Colored Paper
Colored paper must conform to the specifications listed on page 10-7. In addition, the pigments in the paper must be
able to withstand the heat of printing (up to 200°C or 392°F).
10-13
Appendix > Paper
Preprinted Paper
Preprinted paper must conform to the specifications listed on page 10-7. The colored ink must be able to withstand the
heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper
used for calendars.
Recycled Paper
Recycled paper must conform to the specifications listed on page 10-7; however, its whiteness may be considered
separately.
NOTE
Before purchasing recycled paper in volume, try testing a sample to ensure satisfactory print quality.
10-14
Appendix > Specifications
Specifications
IMPORTANT
Specifications are subject to change without notice.
Common Functions
Item
Description
Type
Desktop
Printing Method
Electrophotography by semiconductor laser, single drum system
Paper Weight
Cassette
64 to 105 g/m²
Multi Purpose
Tray
45 to 160 g/m², 230 g/m² (Cardstock)
Cassette
Plain, Rough, Vellum, Recycled, Preprinted, Bond, Color (Colour),
Prepunched, Letterhead, Thick, High Quality, Custom 1 to 8
Multi Purpose
Tray
Plain, Transparency (OHP film), Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color (Colour), Prepunched,
Letterhead, Envelope, Thick, High Quality, Custom 1 to 8
Cassette
A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, Letter-R,
Letter, Statement-R, Folio, 8K, 16K, 16K-R, 216 × 340 mm
Multi Purpose
Tray
A3, B4, A4, A4-R, B5, B5 (ISO), B5-R, A5-R, B6-R, A6-R,
Oufukuhagaki, Hagaki, Envelope DL, Envelope C5, Envelope C4,
Envelope #10, Envelope #9, Envelope #6 3/4, Envelope Monarch,
Youkei 2, Youkei 4, Ledger, Legal, Oficio II, Letter, Letter-R,
Statement-R, Executive, Folio, 216 × 340 mm, 8K, 16K, 16K-R,
Size Entry (Metric: X; 148 to 432 mm (in 1 mm increments),
Y; 98 to 297 mm (in 1 mm increments), Inch: X; 5.83 to 17.00"
(in 0.01" increments), Y; 3.86 to 11.69" (in 0.01" increments))
Warm-up Time
(22°C/71.6°F,
60%)
Power on
17.2 seconds or less
Sleep
11 seconds or less
Paper Capacity
Cassette
300 sheets (80 g/m²)
Multi Purpose
Tray
A4/Letter or less: 100 sheets (80 g/m²)
More than A4/Letter: 25 sheets (80 g/m²)
Paper Type
Paper Size
Output Tray Capacity
250 sheets (80 g/m²)
Image Write System
Semiconductor laser and electrophotography
Main Memory
256 MB
Interface
USB Interface Connector: 1 (USB Hi-Speed)
Operating
Environment
Temperature
10 to 32.5°C/50 to 90.5°F
Humidity
15 to 80 %
Altitude
3,500 m/11,482.8 ft maximum
Brightness
1,500 lux maximum
Dimension (W × D × H)
22 1/4 × 20 3/4 × 19 1/8"
(with original cover)
565 × 527 × 485 mm
Weight (with toner container)
57.2 lb/26 kg or less
Space Required (W × D)
32 5/8 × 20 3/4"
(Using multi purpose tray)
829 × 527 mm
10-15
Appendix > Specifications
Item
Power Source
Description
230 V Specification Model:
220-240 V
Options
50/60 Hz 6.3 A
Refer to Optional Equipment on page 10-2.
Copy Functions
Item
Copy Speed
feed from
Cassette
feed from Multi
Purpose Tray
Description
A4/Letter
18 sheets/min
A4-R/Letter-R
13 sheets/min
A3/Ledger
8 sheets/min
B4/Legal
8 sheets/min
B5
18 sheets/min
B5-R
13 sheets/min
A5-R
10 sheets/min
A4/Letter
13 sheets/min
A4-R/Letter-R
11 sheets/min
A3/Ledger
7 sheets/min
B4/Legal
7 sheets/min
B5
13 sheets/min
B5-R
11 sheets/min
A5-R
9 sheets/min
A6-R
9 sheets/min
First Copy Time
(A4, feed from Cassette)
5.7 seconds or less
Zoom Level
Manual mode: 25 to 400%, 1% increments
Auto mode: Preset Zoom
Continuous Copying
1 to 999 sheets
Resolution
600 × 600 dpi
Supported Original Types
Sheet, Book, 3-dimensional objects (maximum original size: Ledger/
A3)
Original Feed System
Fixed
Printer Functions
Item
Description
Printing Speed
Same as Copying Speed.
First Print Time
(A4, feed from Cassette)
5.7 seconds or less
Resolution
600 × 600 dpi, Fast 1200 dpi
Operating System
Windows XP, Windows Server 2003, Windows Vista, Windows 7,
Windows 8, Windows Server 2008/R2, Windows Server 2012,
Mac OS 10.5 or later
Interface
USB Interface Connector: 1 (USB Hi-Speed)
Page Description Language
Hostbased (GDI)
10-16
Appendix > Specifications
Scanner Functions
Item
Resolution
Description
B/W: 600 dpi, 400 dpi, 300 dpi, 200 dpi
Color, Grayscale: 300 dpi, 200 dpi
File Format
TIFF (MMR/JPEG compression), PDF (MMR/JPEG compression/
high compression), JPEG, BMP
Scanning Speed
<600 dpi>
1-sided
B/W 22 Images/min
2-sided
B/W 8 Images/min
<300dpi>
1-sided
B/W 22 Images/min
Grayscale 14 Images/min
Color 14 Images/min
2-sided
B/W 8 Images/min
Grayscale 6 Images/min
Color 6 Images/min
(A4 landscape, Image quality: Text/Photo original)
Interface
USB
Document Processor (Reverse Automatic) (Option)
Item
Description
Original Feed Method
Automatic feed
Supported Original Types
Sheet originals
Paper Size
Maximum: Ledger/A3
Minimum: Statement-R/A5-R
Paper Weight
1-sided: 45 to 120 g/m²
2-sided: 50 to 120 g/m²
Loading Capacity
50 sheets (50 to 80 g/m²) maximum
When originals have different widths:
30 sheets (50 to 80 g/m²) maximum
Dimensions
22 3/16 × 17 1/4 × 5"
(W) × (D) × (H)
563 × 439 × 128 mm
Weight
13.2 lbs. or less / 6 kg or less
10-17
Appendix > Specifications
Paper Feeder (300-sheet) (Option)
Item
Description
Paper Supply Method
Automatic Feeding (No. Sheets: 300, 80 g/m²)
Paper Size
A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, Letter-R,
Letter, Statement-R, Folio, 8K, 16K, 16K-R, 216 × 340 mm
Supported Paper
Paper weight: 64 to 105 g/m²
Media types: Plain, Rough, Vellum, Recycled, Preprinted, Bond,
Color (Colour), Prepunched, Letterhead, Thick, High Quality, Custom
1 to 8
Dimensions
22 1/4 × 20 1/2 × 5 7/8"
(W) × (D) × (H)
565 × 520 × 148.5 mm
Weight
13.2 lbs. / 6 kg
Duplex Unit (Option)
Item
Description
Paper Size
A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, Letter-R,
Letter, Statement-R, Executive, Folio, 216 × 340 mm
Supported Paper
Paper weight: 64 to 105 g/m²
Media types: Plain, Rough, Recycled, Preprinted, Bond, Color
(Colour), Prepunched, Letterhead, Thick, High Quality, Custom 1 to 8
Dimensions
14 3/4 × 2 3/8 × 8 5/8"
(W) × (D) × (H)
375 × 60 × 220 mm
Weight
Approx. 2.2 lbs. / Approx. 1 kg
NOTE
Consult your dealer or service representative for recommended paper types.
10-18
Appendix > Glossary
Glossary
Auto Form Feed Timeout
During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form
feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is
performed if the last page has no data to be printed.
Auto Paper Selection
A function to automatically select paper in the same size as originals when printing
dpi (dots per inch)
A unit for resolution, representing the number of dots printed per inch (25.4 mm).
EcoPrint Mode
A printing mode that helps save toner. Copies made in this mode are thus lighter than normal.
Grayscale
A computer color expression. Displayed images of this sort are typically composed of shades of gray, varying from black
at the weakest intensity to white at the strongest, without any other colors. Gray levels are displayed in numerical levels:
that is, white and black only for 1 bit; 256 gray levels (including white and black) for 8 bits; and 65,536 gray levels for 16
bits.
Multi Purpose (MP) Tray
The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto
envelopes, Hagaki, transparencies, or labels.
PDF/A
This is "ISO 19005-1. Document management - Electronic document file format for long-term preservation - Part 1: Use
of PDF (PDF/A)", and is a file format based on PDF 1.4. It has been standardized as ISO 19005-1, and is a
specialization of PDF, which has been mainly used for printing, for long-term storage. A new part, ISO 19005-2 (PDF/A2), is currently being prepared.
PPM (prints per minute)
This indicates the number of A4 size printouts made in one minute.
Printer Driver
The software to enable you to print data created on any application software. The printer driver for the machine is
contained in the Product Library disk enclosed in the package. Install the printer driver on the computer connected to the
machine.
Sleep Timer
A mode designed for electrical power saving, activated when the machine is left unused or there is no data transfer for a
specific period. In Sleep mode, power consumption is kept to a minimum.
10-19
Appendix > Glossary
Status Page
The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source
settings.
TWAIN (Technology Without An Interesting Name)
A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The
TWAIN compatible devices enable you to process image data on any relevant application software. TWAIN is adopted
on a large amount of graphic software (e.g. Adobe Photoshop) and OCR software.
USB (Universal Serial Bus) 2.0
A USB interface standard for Hi-Speed USB 2.0. The maximum transfer rate is 480 Mbps. This machine is equipped with
USB 2.0 for high-speed data transfer.
WIA (Windows Imaging Acquisition)
A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This
function replaces what TWAIN used to do. The feature is provided as a part of Windows functions and improves ease of
operation, so that you import images directly to My Computer without using any application.
10-20
Index
Numerics
2 in 1 Layout 5-18
Default 7-14
4 in 1 Layout 5-18
Default 7-14
A
Adjustment/Maintenance 7-15
Admin/Accounting
Administrator Setting 2-20
Job Accounting 8-1
Unknown ID Job 8-11
Administrator Setting 2-20
Auto % Priority 7-14
Auto Detect Original Size 7-7
Auto Error Clear 7-12
Auto Form Feed Timeout 10-19
Auto Panel Reset 7-12
Auto Paper Selection 7-14, 10-19
Auto Rotation 5-24
Default 7-13
Automatic 2-Sided Copy Function 1-7
B
Background Density 5-21, 7-15
Default 7-13
Book Original Binding 5-16
Default 7-14
Border Erase 5-23
Default 7-13
Border Line 5-17
Default 7-14
Buzzer 7-6
C
Canceling Jobs 6-8
Copy 5-29
Printer 4-7
Scan 5-36
Cassette
Loading Paper 3-7
Paper Size and Media Type 3-13
Cassette 1 2-2
Paper Jams 9-17
Cassette 1 (to 4) Settings 7-7, 7-9
Cassette 1 (to 4) Size 7-9
Cassette 1 (to 4) Type 7-9
Cassette 1 (to 4) Size 7-9
Cassette 1 (to 4) Type 7-9
Cassette Settings 3-13
Cassettes 2 to 4 2-5
Paper Jams 9-17
Character Entry Method 10-4
Checking the Counter 2-26
Checking the Remaining Amount of Toner 6-10
Cleaning
Original Cover/Glass Platen 9-2
Slit Glass 9-2
Cleaning Cloth Compartment 2-3
Client Tool 7-16
Accessing Client Tool 2-18
Collate/Offset 5-19
Default 7-13
Colored Paper 10-13
Combine 5-17
Common Settings 7-5
Default Screen 7-6
Display Brightness 7-6
Error Handling 7-11
Function Default 7-13
Language 7-5
Measurement 7-11
Original/Paper Settings 7-7
Preset Limit 7-11
Quiet Mode 7-6
Sound 7-6
Timer Settings 7-12
Configuration 7-19
Connecting
Power Cable 2-7
USB Cable 2-7
Connection Method 2-6
Continuous Scan 5-24
Default 7-13
Conventions Used in This Guide xii
Copy 5-6
Copy Speed 10-16
Copying Settings 7-14
Auto % Priority 7-14
Auto Paper Selection 7-14
Paper Selection 7-14
Correcting Black Line 7-15
Counting the Number of Pages Printed
Counter 2-26
Each Job Accounting 8-13
Print Accounting Report 8-14
Total Job Accounting 8-13
Unknown ID Job 8-11
Custom Original Size 7-7
Custom Paper Size 7-7
D
Default Paper Source 7-8
Default Screen 7-6
Defaults 7-13
Density 5-14
Density Adjustment 7-15
Device 6-9
Display Brightness 7-6
Document Processor 2-2, 2-5, 10-3
How to Load Originals 5-3
Loading Originals 5-3
Originals Not Supported by the Document
Processor 5-3
Originals Supported by the Document
Index-1
Processor 5-3
Part Names 2-2
dpi 10-19
Drum Refresh 7-15
Duplex 5-14
Duplex Paper Error 7-11
Duplex Unit 2-5, 10-3
E
EcoPrint 5-21, 10-19
Default 7-13
Energy Saving Control Function 1-7
Energy Star (ENERGY STAR®) Program 1-7
Entry
File Name 5-24
Envelopes 10-13
Environment 1-3
Error Clear Timer 7-12
Error Handling 7-11
Duplex Paper Error 7-11
Paper Mismatch Error 7-11
F
File Name Entry 5-24
Default 7-13
Finishing Binding 5-16
Default 7-14
First Copy Time 10-16
First Print Time 10-16
Form Feed Timeout 7-15
Front Cover 2-2
G
Glossary 10-19
Grayscale 10-19
Guides Provided with the Machine x
H
Hagaki 10-13
Handles 2-2
I
ID Card Copy 5-8
Inner Tray 2-2
Install
Mac 2-17
Software 2-10
Windows 2-11
Interface Block Setting 7-5
Interrupt Clear 7-12
Interrupt Copy 5-7
J
Job
Available Status 6-2
Canceling 6-8
Checking History 6-4
Checking Status 6-2
Displaying History Screen 6-4
Displaying Status Screens 6-2
Pause and Resumption 6-7
Job Accounting
Adding an Account 8-4
Copy/Print Count 8-12
Counting the Number of Pages Printed 8-13
Default Setting 8-12
Deleting an Account 8-8
Editing an Account 8-7
Enabling Job Accounting 8-3
Job Accounting when Sharing the Printer 8-9
Login 8-15
Logout 8-15
Overview of Job Accounting 8-2
Print Accounting Report 8-14
Printing When Sharing the Printer 8-15
Restricting the Use of the Machine 8-6
Unknown ID Job 8-11
L
Label 10-12
Language 7-5
Legal Information 1-6
Legal Restriction on Copying 1-5
Legal Restriction on Scanning 1-5
Loading Originals
Loading Originals in the Document Processor 5-3
Placing Originals on the Platen 5-2
Login Password 2-20
Login User Name 2-20
M
Margin 5-22
Default 7-13
Measurement 7-11
Media for Auto 7-8
Media Type Settings 7-7, 7-10
Mixed Size Originals 5-21
MP Tray Settings 7-7, 7-9
MP Tray Size 7-9
MP Tray Type 7-9
MP Tray Size 7-9
MP Tray Type 7-9
Multi Purpose Tray 2-3, 10-19
Loading Paper 3-10
Paper Size and Media Type 3-15
O
Operation Panel 2-2, 3-2
Index-2
Option
Document Processor 10-3
Duplex Unit 10-3
Original Cover 10-3
Overview 10-2
Paper Feeder (300-sheet) 10-3
Original
Auto Detect Original Size 7-7
Custom 7-7
Settings 7-7
Size xiv
Original Binding 5-16
Default 7-14
Original Cover 2-5, 10-3
Original Eject Table 2-2
Original Image 5-14
Default 7-13
Original Orientation 5-20
Default 7-13
Original Size 5-19
Original Size Indicator Plates 2-2
Original Stopper 2-3
Original Table 2-2
Original Width Guides 2-2
Original/Paper Settings
Auto Detect Original Size 7-7
Cassette 1 (to 4) Settings 7-7
Custom Original Size 7-7
Custom Paper Size 7-7
Default Paper Source 7-8
Media for Auto 7-8
Media Type Settings 7-7
MP Tray Settings 7-7
Special Paper Action 7-8
P
Panel Reset Timer 7-12
Paper
Appropriate Paper 10-8
Before Loading 3-6
Cassette 7-9
Checking the Remaining Amount of Paper 6-10
Custom Paper Size 7-7
Default Paper Source 7-8
Loading Envelopes 3-12
Loading Paper 3-5
Loading Paper in the Cassettes 3-7
Loading Paper in the Multi Purpose Tray 3-10
Media Type Settings 7-10
MP Tray 7-9
Size and Media Type 3-13, 7-7, 10-7
Special Paper 10-11
Special Paper Action 7-8
Specifications 10-7
Weight 7-10
Paper Feeder (300-sheet) 10-3
Paper Jams 9-16
Cassette 1 9-17
Cassettes 2 to 4 9-17
Document Processor 9-19
Inside Right Cover 1 9-18
Inside Right Covers 2 or 3 9-19
Jam Location 9-16
Multi Purpose Tray 9-17
Paper Length Guide 2-3, 3-8
Paper Mismatch Error 7-11
Paper Selection 5-12, 7-14
Paper Width Adjusting Tab 2-3, 3-8
Paper Width Guide 2-3, 3-8
Part Names 2-2
PDF/A 10-19
Platen 2-2
Power Cable
Connecting 2-7
Power Management 1-7
Power Off 2-9
Power Off Mode 1-7
Power Off Rule 2-23, 7-12
Power Off Timer 2-23, 2-24, 7-12
Power On 2-8
Power Switch 2-2
PPM 10-19
Precautions for Use 1-3
Preparing Cables 2-6
Preprinted Paper 10-14
Preset Limit 7-11
Print Box 4-8
Printing Document from Print Box 4-10
Saving Document to a Print Box 4-9
Settings 7-26
Print Settings 4-5
Printer 7-15
Form Feed Timeout 7-15
Printer Driver 10-19
Help 4-6
Printing
Print Settings 4-5
Printing from PC 4-2
Printing from PC 4-2
Printing Speed 10-16
Product Library x
Program 5-25
Changing the Program Name 5-27
Confirming 5-26
Deleting 5-27
Overwriting 5-27
Recalling 5-26
Registering 5-25
Q
Quick Scan 5-34
Settings 7-23
Quiet Mode 7-6
R
Recycled Paper 10-14
Index-3
Support Tray Section of the Multi Purpose Tray 2-3
Symbols 1-2
System 7-5
Interface Block Setting 7-5
System Menu 7-2
Regarding Trade Names 1-6
Regular Maintenance 9-2
Cleaning 9-2
Toner Container Replacement 9-3
Waste Toner Box Replacement 9-6
Report
Accounting Report 8-14
Report Print 7-4
Report Print
Menu Map 7-4
Service Status 7-4
Status Page 7-4
Resolution 10-16, 10-17
Resource Saving - Paper 1-7
Responding to Messages 9-11
Right Cover 1 2-3
Right Cover 1 Lever 2-3
Right Covers 2 to 4 2-5
T
S
Safety Conventions in This Guide 1-2
Scan Color 7-20, 7-23
Scan Destination Settings 7-20
Scan Resolution 7-21, 7-23
Scanning 5-30
Scan the Image by Selecting the Destination (Quick
Scan) 5-34
Scan the Image to the Specified Destination 5-32
TWAIN 5-35
Serial Number 5-5
Service Settings 7-15
Drum Refresh 7-15
Setting the Shared Printer 2-16
Sleep 1-7, 2-22
Sleep Timer 2-22, 7-12, 10-19
Slit Glass 2-2
Solving Malfunctions 9-8
Sound 7-6
Buzzer 7-6
Special Paper Action 7-8
Specifications 10-15
Common Functions 10-15
Copy Functions 10-16
Document Processor 10-17
Duplex Unit 10-18
Paper Feeder (300-sheet) 10-18
Printer Functions 10-16
Scanner Functions 10-17
Status 6-1
Client Tool 6-11
Paper Status 6-10
Print Job Log 6-4
Print Job Status 6-2
Printer 6-9
Scanner 6-9
Send Job Log 6-4
Toner Status 6-10
Status Page 10-20
Supplies
Checking the Remaining Amount 6-10
Thick Paper 10-13
Timer Settings 7-12
Auto Error Clear 7-12
Auto Panel Reset 7-12
Error Clear Timer 7-12
Interrupt Clear 7-12
Panel Reset Timer 7-12
Power Off Rule 7-12
Power Off Timer 7-12
Sleep Timer 7-12
Toner Container 2-4
Toner Container Lever 2-4
Toner Container Replacement 9-3
Transparencies 10-11
TWAIN 10-20
Scanning using TWAIN 5-35
Settings 7-23
U
Unknown ID Job 8-11
USB 10-20
USB Cable 2-6
Connecting 2-7
USB Interface 2-6
USB Interface Connector 2-4
W
Waste Toner Box 2-4
Waste Toner Box Replacement 9-6
WIA 10-20
Setting WIA Driver 2-19
Z
Zoom 5-13
Default 7-13
Index-4
TA Triumph-Adler GmbH
Betriebsstätte Norderstedt
Ohechaussee 235
22848 Norderstedt
Germany
Rev.1 2014.1
2NNGEEN001
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