Aastra 9133i SIP IP PHONE User Guide

9133i SIP IP PHONE
USER GUIDE
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Introduction ..................................................................................................1
Phone Features ..........................................................................................1
Requirements .............................................................................................1
Installation and Set-up ................................................................................1
About This Guide ........................................................................................1
Documentation ............................................................................................1
Getting Started .............................................................................................2
When You First Plug in Your Phone .............................................................2
Updating Your Phone ..................................................................................2
Start up Screens .........................................................................................2
Incomplete Config. ......................................................................................2
No Service ..................................................................................................2
Setting Your Options ...................................................................................4
Restarting Your Phone ................................................................................4
Using Your Phone ........................................................................................5
Hard Keys ...................................................................................................5
Navigation Arrow Keys ................................................................................5
Programmable keys ....................................................................................5
Multiple Line and Call Appearances ...........................................................6
Making Calls .................................................................................................7
Dialing a Number ........................................................................................7
Using Handsfree Speakerphone .................................................................7
Using a Headset .........................................................................................7
Advanced Volume Controls for the Headset Mic .................................7
Making and Receiving Calls Using a Headset .....................................8
Redial ..........................................................................................................8
Accessing the Redial List .....................................................................8
Deleting from the Redial List .................................................................8
Mute ............................................................................................................8
Receiving Calls ............................................................................................9
Answering an Incoming Call .......................................................................9
Sending an Incoming Call to Voicemail .......................................................9
Handling Calls ............................................................................................10
Placing a Call on Hold ..............................................................................10
When on Hold .....................................................................................10
Automatic Hold ...................................................................................10
Transferring Calls ......................................................................................10
Blind Transfer ......................................................................................10
Consultive Transfer .............................................................................10
Conferencing Calls ....................................................................................11
To create a conference call ................................................................11
To conference two calls you are already connected to ......................11
Ending Calls ..............................................................................................11
Managing Calls ..........................................................................................12
Directory List .............................................................................................12
Table of Contents
Table of Contents
Table of Contents
Table of Contents
Accessing Your Directory ................................................................... 12
Saving Numbers and Names to the Directory .................................... 12
Saving from the Display ..................................................................... 12
Saving from Hard keys to the Directory ............................................. 12
Entering a New Number and Name into the Directory ....................... 13
Editing in Directory ............................................................................. 13
Deleting Items from Directory ............................................................. 13
Callers List ................................................................................................ 13
Caller’s List Screen Display ................................................................ 14
Accessing the Callers List .................................................................. 14
Editing in the Callers List .................................................................... 14
Deleting from the Callers List ............................................................. 15
Programmable Keys ................................................................................. 15
Do Not Disturb (DND) ......................................................................... 15
Programming a Speed Dial Key ......................................................... 15
Programming Keys Through your Phone ........................................... 15
Saving from Hard keys to programmable keys .................................. 16
Editing a Programmable Key ............................................................. 16
Deleting Programmable Key Items from Memory .............................. 16
The Aastra 9133i Web Client .................................................................... 17
Accessing the Aastra web client ............................................................... 17
Programmable Keys ................................................................................. 17
Programming Keys Through the Web Client ...................................... 17
Password .................................................................................................. 18
Restart ...................................................................................................... 18
Limited Warranty ....................................................................................... 19
This 9133i IP telephone has all the
features of a regular business phone,
allowing you to make and receive
calls, transfer, conference and more.
The 9133i IP telephone provides
communications over an IP Network
using the SIP IP telephony protocol.
Phone Features
• Three-line adjustable backlit
display screen
• 3 line/call appearance buttons with
corresponding lights
• 7 programmable buttons with
lights, which can be programmed
as speed dials, or additional line/
call appearances
• Full-duplex speakerphone for
handsfree calls
• Built-in-two-port, 10/100 Ethernet
switch which lets you share a
connection with your computer
• Inline power support, which
eliminates power adapters.
Requirements
• A SIP based IP PBX system or
network installed and running with
• A SIP account created for the 9133i
phone
• Access to a Trivial File Transfer
Protocol (TFTP) server
• 802.3 Ethernet/Fast Ethernet LAN
• Category 5/5e straight through
cabling
• Power over Ethernet (PoE) power
supply (optional accessory that is
necessary only if no inline power is
provided on the network).
Installation Guide for basic installation
and physical set-up of the 9133i. For
more advanced administration and
configuration information, system
administrators should refer to the
Aastra SIP 9133i IP Phone
Administration Guide.
About This Guide
This guide explains how to use your
new 9133i phone. Not all features
listed are available by default. Contact
your system administrator to find out
which features and services are
available on your system. Your system
administrator also has the ability to
customize some features on this
phone.
Documentation
• Aastra 9133i IP Installation Guide
– installation and set-up
instructions, general features and
functions, and basic options list
customization. This guide is
included in the box with your
phone.
• Aastra SIP 9133i IP Phone User
Guide – explains the most
commonly used features and
functions. This guide can be
downloaded from www.aastra.com
• Aastra SIP 9133i IP Phone
Administration Guide – explains
how to set the 9133i phone up on
the network and contains advanced
configuration instructions for the
9133i. This is an administrator level
guide. This guide can be
downloaded from www.aastra.com
Installation and Set-up
If your system administrator has not
already set-up your 9133i phone,
please refer to the Aastra 9133i
Model 9133i SIP User Guide
1
Introduction
Introduction
Getting Started
Getting Started
Start up Screens
The 9133i must be set up and
configured prior to its first use. This
section describes phone behavior and
start up screens you may see when the
phone is first plugged in, or when it is
restarted.
After the phone displays the Aastra
splash screen or after downloading an
update, the phone displays the Idle
State screen:
When You First Plug in Your
Phone
The 9133i automatically begins the
start up sequence as soon as it is
connected. The phone goes through
this process the first time you plug in
your phone and every time you restart
your phone. The first screen the phone
displays is the Aastra splash screen.
Aastra 9133i
Updating Your Phone
After displaying the Aastra splash
screen, the 9133i checks settings and
looks for new configuration and
firmware updates for the phone from
the server. If a new update is found,
the phone displays the message
“Updating Config” or “New Firmware”.
This may take a few moments while
the phone downloads the latest
updates.
NOTE: New updates to your phone can be
automatically scheduled from the
server. This is set up on the phone
system by your system administrator and should be scheduled during non-business hours or slow call
periods.
Cheking for new
firmware...
Important! Do not unplug or remove
power to the phone while it is checking or
installing firmware.
2
John Burns
9054550055
Jun 8 2:55pm
The basic Idle State screen lists your
name, extension, and today's date and
time. This screen is shown whenever
your phone is not in use.
Incomplete Config.
If your phone displays a “No Service”
message without any extension or
user name at the end of the start up
sequence instead of the Idle State
screen, this means your system
administrator has not set up your
extension correctly. Contact your
system administrator for assistance.
No Service
The “No Service” or “Network
disconnected” prompt appears on the
display and the telephone status light
turns on when the phone is not
properly connected to the network, or
the account has not been configured
by the administrator. The phone also
displays the default time and date of
12:00am Jan. 1st, 2000. Check that the
cables are tightly connected to the
phone and to the wall jack. The phone
should automatically detect when the
connection is reconnected and will
display the “Network Connected”
prompt temporarily. If changes have
been made to your phone settings,
you may need to restart your phone.
See the following section “Setting
Your Options” on page 4 for
instructions on how to restart your
phone.
Model 9133i SIP User Guide
Model 9133i SIP User Guide
Getting Started
For more information about
connecting your phone, refer to the
Aastra 9133i Installation Guide under
the section "Connecting to the
Network and to Power". Check with
your system administrator for
assistance.
3
Setting Your Options
Setting Your Options
Pressing the button gives you a list of
configurable options.
The first seven options allow you to
customize your phone settings. For
more information, see the section
"Customizing Your Phone" in the
Aastra 9133i Installation Guide included
with your phone.
1
Language
2
Time and Date
3
Set Ring Tone
4
Clear Msg. Wtg.
5
Contrast Level
6
Live Dialpad
7
Headset Settings
8
Network Settings
9
SIP Settings
10
Phone Status
Options 8 and 9 are generally
considered to be administrator level
options, and require a password to
access. The Default setting under
Option 10. Phone Status also requires
a password. Some options should
only be set up or changed by your
system administrator. For more
information, refer to the 9133i
Installation Guide or contact your
system administrator.
To restart your phone:
1. Press the I button on the
phone to enter the Option list.
2. There are two ways you can access
your options list:
a. Use V to scroll down the list of
options to 10.Phone Status and
press U to select,
or
b. You can press 0 to jump directly
to this option.
3. Press V to move to the 3. Restart
Phone option,
or
You can press 3 to jump directly to
this option.
4. Press U to confirm and restart the
phone. If you do not wish to restart
your phone, press T to cancel.
NOTE: Your phone will be out of service
temporarily during the restart and
downloading process.
You can also restart your phone
through the Aastra Web Client. See the
section “Accessing the Aastra web
client” on page 17 for more details.
Restarting Your Phone
You may want to restart your phone to
check for updates for your phone on
the server. You may occasionally need
to restart your phone to set changes or
updates to your phone or network
settings. You may also need to restart
your phone if you have been asked to
do so by your system administrator, or
should you experience any
unexpected behavior.
4
Model 9133i SIP User Guide
The following sections describe the
various 9133i phone key functions,
and how they help you make and
manage your calls and caller
information.
are configured for managing phone
features and settings. These keys are
static and cannot be programmed or
changed. They are located to the far
upper right of the dial pad.
Using Your Phone
Using Your Phone
Hard Keys
The hard keys on your phone labelled:
• Callers n
• Conference l
• Transfer k
• Redial m
are configured for the call handling
features. These keys are static and
cannot be programmed or changed.
They are located to the right of the dial
pad. There are also 3 line keys
(f,g,h), located
below the hard keys. See the section
“Multiple Line and Call
Appearances” on page 6 .
Options
Directory
Save
Delete
Navigation Arrow Keys
The arrow keys located below the
display are navigation keys that allow
you to scroll through and select
various options.
Conf
Xfer
Programmable keys
L3
L2
L1
The keys labelled:
•
•
•
•
Options I
Directory J
Save K
Delete L
Model 9133i SIP User Guide
There are 7 programmable keys on the
9133i phone, located beneath the
Delete key, to the far right of the dial
pad. They can be programmed as
speed dials, or can be set up to quickly
access features such as Call return
(*69) or Voicemail. Your system
administrator can also configure these
keys into extra line keys, or set one up
as a Do Not Disturb (DND) key.
See the section "Programmable Keys"
under “Managing Calls” on page 12
for information on how to program
your speed dials.
5
Using Your Phone
Multiple Line and Call
Appearances
The 9133i has 3 hard line/call
appearance buttons each with a
corresponding status light and up to 7
programmable keys that can be
configured into line keys using the
configuration files.
These line/call appearance buttons
and lights can represent physical lines,
calls for your extension or calls from a
group that your extension is part of.
By pressing a line/call appearance
button, you connect to the line or a call
it represents. The line/call appearance
light indicates the status of that line or
call. When the phone is taken offhook, the phone will automatically
select a line for you.
6
Line/Call
Appearance
Light Behavior
Line/Call
Appearance
Status
Off
Idle line or no
call activity
Light flashes
quickly
Ringing
Light is solid
Connected
Light flashes
slowly
Hold
Model 9133i SIP User Guide
This section describes ways to make
calls on your 9133i phone, using your
handset, speakerphone or headset.
Dialing a Number
First, take the phone off-hook by:
• lifting the handset
• pressing q or
• pressing a line/call appearance
button.
At the dial tone, enter the number you
wish to call. If you are unable to make
calls within certain area codes, check
with your system administrator for
any toll restrictions placed on your
extension that may restrict your access
to long distance area codes or dialing
prefixes.
=Dial
When your party picks up, a timer
appears on your display that records
the length of your call.
Using Handsfree Speakerphone
The handsfree feature allows you to
speak to someone without using the
handset or headset. Your phone must
be in either the Speaker or Speaker/
Headset audio mode. You can set your
desired audio mode through #7.
Headset Settings in the Options list.
For more information, see the section
"Customizing Your Phone" in the
9133i Installation Guide.
• To dial using handsfree, first press
q and enter a number at the
dial tone.
• To answer a call on your phone
using handsfree, press q or
the line/call appearance button.
• If you are in Speaker audio mode,
Model 9133i SIP User Guide
lift the handset and press q
to switch between handsfree and
handset.
• If you are in Speaker/headset
audio mode, press q to
switch between handsfree and
headset.
• When the handset is on hook, press
N to disconnect the call. When
handsfree is on, the speaker light
turns on.
Using a Headset
The 9133i accepts headsets through
the modular RJ9 jack on the back of
the phone. Contact your telephone
equipment retailer or distributor to
purchase a compatible headset.
NOTE: Customers should read and
observe all safety recommendations contained in headset operating guides when using any
headset.
Advanced Volume Controls for the
Headset Mic
On the 9133i, there are 3 options for
the headset microphone volume.
To change the volume:
1. Press I to enter the options
list.
2. Use V to scroll down the list of
options to 7. Headset Settings and
press U to select,
or
3. Press 7 to jump directly to this
option, and press U to select.
4. Press V to scroll down to headset/
mic volume and press U to select.
5. Use V to scroll down the list and
press U to select your desired
volume.
6. Press U to save changes and T to
exit.
7. If you do not wish to save changes,
press T to return to the previous
screen.
NOTE: By default, the volume for the head-
7
Making Calls
Making Calls
Making Calls
set microphone is set to medium.
Making and Receiving Calls Using
a Headset:
1. Ensure that you have selected a
headset audio mode by accessing
the options list (under option #7 –
Headset Settings).
2. Plug the headset into the jack.
3. Press the q key to obtain a
dial tone or to answer an incoming
call. Depending on the audio mode
selected from the options menu, a
dial tone or an incoming call will be
received on either the headset or the
handsfree speakerphone.
5. Press N or the m key to
cancel.
Deleting from the Redial List
NOTE: You cannot delete individual
entries in the Redial List.
To Delete All Items:
1. Press m .
2. Press L, then press L again
at the prompt to erase all items.
DELETE again to
erase all items
4. Press the N key to end the call.
Redial List is
empty
Redial
Press m to dial the most recent
number you dialed from the phone. If
you are off-hook and press m
the last number you called will be
called back. If you are on-hook and
press m, a Redial Directory list
appears on-screen. The redial list
stores up to the last 100 numbers you
called, allowing you to scroll through
and select the number you wish to
redial.
Mute
Press the e button at any time to
mute handset, headset or handsfree.
The speaker light will flash slowly and
you can hear the caller, but they
cannot hear you. To switch mute on or
off, press e.
Accessing the Redial List
1. If you are off-hook and press
m, the telephone automatically dials the last number you
called.
2. If you are not on the phone, press
m to display the most recently
dialed number and use V W to
scroll through the list to view the
other numbers
3. Press V to see the second most
recently dialed number, or W to
see the oldest call on your list.
4. To dial the displayed number press
q , or lift the Handset or
press any line keys.
8
Model 9133i SIP User Guide
When a call is ringing at your
extension, you will see the "Inbound
Call" Screen. The line/call appearance
light will flash quickly for the
incoming call.
Laflamme & Assoc
555-1234
Sending an Incoming Call to
Voicemail
You can send an incoming call directly
to voicemail without answering the
call. To do this, press N without
picking up the handset. If you're
already on the phone your incoming
call should go directly to voicemail.
Your phone screen will display a
voicemail icon ∑ along with the
number of waiting messages, if you
have unheard messages (example: ∑
x4).
Answering an Incoming Call
To answer the call:
• For handsfree operation, press
q or the line/call appearance
button for the incoming call.
• Press q for handsfree or
headset operation.
NOTE: The audio mode setting you have
selected in the options list under 7.
Headset Settings determines if
the call goes to handsfree or headset operation. For more information, see the section "Customizing
Your Phone" in the 9133i Installation Guide.
• Lift the handset for handset operation.
If the phone is already connected to a
call, pressing the line/call appearance
button for the new incoming call
automatically places the connected
call on hold and answers the new call.
To reconnect to a party, press the line/
call appearance button for that call.
If you cannot answer the call, the
caller goes to voicemail if voicemail
has been configured for your
extension.
NOTE: The N button can be used to
cancel the call pickup procedure.
Model 9133i SIP User Guide
9
Receiving Calls
Receiving Calls
Handling Calls
Handling Calls
When you are connected to a call, you
can use the hard keys on the phone to
place a call on hold, transfer a call, or
conference.
Placing a Call on Hold
When you place a call on hold, only
your phone can retrieve the call.
To place a call on hold:
1. Connect to the call (if not already
connected).
2. Press the Hold O key.
Call held
Jun 8 2:55pm
The line/call appearance light will
begin to flash slowly and after a short
time the phone will beep softly to
remind you that you still have a call
on hold. The screen displays "Call
Held" with the line number the call is
held at the phone.
NOTE: The phone will not beep to remind
you that you still have a call on
hold if you are connected to
another call.
When on Hold
To let your caller know that they are
still on hold, music plays softly (if this
has been set up for your system). The
call/line appearance light for the line
you are on remains solid to indicate
that you are still connected.
John 1051
01:17
Automatic Hold
When juggling between calls, you do
not have to press the hold button to go
from one call to the next. The phone
10
automatically puts your current call
on hold as soon as you press a new
line/call appearance button. If you
have more than one call on hold, you
can reconnect to a held call by
pressing the line/call appearance
button where that call is being held.
Press N to disconnect the call.
Transferring Calls
Blind Transfer
A blind transfer is when you transfer a
call directly to another extension
without consulting with the person
receiving the call. To do this, simply
complete the transfer immediately
after you have entered the number.
The call goes directly to the extension
or outside line you transferred to. If
the party you are transferring the call
to does not answer, the transferred call
rings back to your extension.
Consultive Transfer
You also have the option to consult
with the person you are transferring
the call to, before you complete the
transfer. To do this, remain on the line
until the receiving party answers the
call. After consulting with the
receiving party, you can either
complete the transfer or cancel the
transfer to go back to the original call.
To transfer a call to another extension:
1. Connect to the call you wish to
transfer (if not already connected).
2. Press k . You will hear a dial
tone as a second line opens up.
3. Enter the extension number of the
person you wish to transfer the call
to, or dial the outside number of the
person you wish to transfer the call
to.
4. To complete a "blind" transfer, press
k again before the phone
begins dialing. To complete a
consultive transfer, remain on the
Model 9133i SIP User Guide
Conferencing Calls
The 9133i phone system supports up
to 3 parties (including yourself) in a
conference call.
To create a conference call
1. Connect to the first party you wish
to include in the conference (if not
already connected).
2. Press l. A new line opens.
3. Press the line key of the call you
wish to conference with.
4. Press l again. The two lines
link into a conference call.
NOTE: When a name is displayed, pressing U drops the displayed party
from the call.
Ending Calls
To end a call, you first need to
reconnect to the call if not already
connected (for example, if your caller
is on hold). Press Nto end the call.
If connected through the handset, you
can also place the handset back on
hook to end the call.
2
=Dial
3. Enter the extension number, or dial
the outside number of the person
you wish to add to the conference.
4. Wait for the new party to answer.
You can consult with the new party
first before adding them to the
conference.
5. To add the new party to the
conference, press l again.
6. To drop a party from the conference,
press l once more.
7. To exit the conference leaving the
other two parties connected,
disconnect by placing the handset
back on-hook or by pressing N.
You can use V W to scroll through
and see the numbers and names (if
available) of the parties in the
conference call.
To conference two calls you are
already connected to
1. Begin with active calls on two different lines.
2. Press l. A new line will open.
Model 9133i SIP User Guide
11
Handling Calls
line to speak with the party before
pressing k again. To cancel
the transfer, select Cancel on the
display screen.
Managing Calls
Managing Calls
5. Press Jto cancel.
The 9133i has several features that
make it easier to make and manage
calls, and to keep track of your caller
history, as well as your business and
personal contacts.
Saving Numbers and Names to the
Directory
Directory List
The Directory List is your personal
phone book, conveniently stored
within your phone. You can enter up
to 200 entries into the 9133i Directory
by adding them manually, or by
saving the number and name from
other lists stored on your phone. Each
entry can contain a maximum of 16
letters and numbers.
Accessing Your Directory
1. Press J. The directory displays the number of entries in your
list. If the Directory list is empty,
"Directory Empty/Use Save to add"
is displayed.
Directory empty
Use Save to add
2. You can access entries by pressing
V W to scroll through the list.
3. To search for an entry by name,
press the dial pad number
corresponding to the first letter of
the name (for example, press 7 for
the letter P). Continue to press the
dial pad number to access other
letters on the same key (for
example, press 7 three times for
‘Ron’). If there are multiple entries
under the same letter, you can use
V W to scroll through the list, or
continue to press the next letters of
the name to find a better match.
4. To dial the displayed number press
j or just lift the handset or
press any line keys.
12
You can save a number to your
Directory from your display during a
call, from the Redial list or Callers list,
or by entering a new number and
name.
Saving from the Display
You can save the name and/or
number displayed on your screen
during a call to the Directory, or to one
of your programmable keys.
1. Press K during the call.
Save to?
John Burns
9054550055
2. Press J or an empty
programmable key. If a name is
displayed both the number and
name are saved in Directory or the
programmable key. If no name or
"Unknown Name" are displayed you
can enter the name using the dial
pad.
3. Press K to finish.
Saving from Hard keys to the
Directory
To save an entry from your Redial list
or Callers list:
1. Press the desired hard key n
or m. From Callers or Redial,
scroll through the list to find the
name and number that you wish to
save to your directory.
2. Press K.
3. Press J. If the name is
displayed with the number, both are
saved to the Directory. If no name is
displayed, you can enter the name
using the dial pad.
Model 9133i SIP User Guide
1. Press K. At the "Save to?"
prompt, press J.
2. Use the dial pad key to enter the
number.
NOTE: To add a one second pause during
number editing press N.
3. Press K. At the "Enter Name"
prompt, use the dial pad to select
the letters. Continue to press the
number key to access the next letter
for that key (for example, press 2
three times to access C). Press U to
move to the next space, or wait a
moment and the cursor
automatically advances. To insert a
space between letters, press U. To
backspace and erase a mistake,
press T or L.
Deleting Items from Directory
There are two ways to delete calls
from your directory.
To delete items one by one:
1. Press J.
2. Press V W to find the item you
want to delete.
3. Press L, then L again at the
prompt to erase the item.
DELETE again to
erase this item
To delete all items in the directory:
1. Press J.
2. Press L, then L again at the
prompt to erase all items.
4. Press K to finish.
Directory empty
Use Save to add
Saved: Directory
John Burns
Callers List
Editing in Directory
To edit a listing in your directory:
1. Press J.
2. Access the entry you want to edit by
pressing the first letter of the name
on the dial pad, and V W to scroll
through the list.
3. To begin editing press T. Press T
again to erase the numbers or letters
to the left or use the dial pad to
enter additional digits or characters
once you have saved the number. If
you don't want to change the
number or name just press J
at any time to exit.
4. Press K to finish.
The Callers list is a stored log of your
incoming calls. The 9133i telephone
stores information on up to 200
incoming calls in the Callers list. Your
telephone logs the number and name
(if available) of the caller, when they
last called, and the number of times
they tried to reach you.
When the Callers list is full, the oldest
call records are deleted to accommodate the information of new callers.
If the telephone number of an
incoming or outgoing call matches a
number that you have programmed
with a name in a programmable key
or the Directory, the Callers list will
display the name and number.
The display shows you how many
callers have been added to the list
since you last checked it.
Model 9133i SIP User Guide
13
Managing Calls
Entering a New Number and Name
into the Directory
Managing Calls
Caller’s List Screen Display
√450-349-0438
√ means you have returned the call from the Callers
list
N MAR 04 3:30pm 2x
N means a new call.
XX New Callers
When you’re not on the telephone and not in the Callers list, the display shows you how many callers have
been added to the list since you last checked it.
Indicates an unanswered call in the Callers list.
Indicates an answered call in the Callers list.
Indicates a Call Waiting call in the Callers list.
Incoming Call Waiting call.
John Burns
9054550055
Jun 8 2:41pm 2X
2x means this caller has called twice. The display
shows the date and time of the last call from that
caller.
Accessing the Callers List
1. Press n. Press V W to
move through the Callers list. Press
V to see the most recent call, or
W to see the oldest call on your list.
2. To dial the displayed number just
press j or lift the Handset or
press any line keys.
3. Press n to cancel.
automatically add the digit at the left
side of the number to enable the entry
of the prefix.
1. Press n.
2. Press V W to find the entry you
want to edit. Press V to view the
most recent call, or W to see the
oldest call on your list.
3. Press any key on the dial pad to
begin editing.
John Burns
9054550055
Jun 8 2:55pm
4. To move the cursor one digit to the
right, press U. To erase one digit to
the left of the cursor, press T.
Editing in the Callers List
5. To dial the displayed number press
j, or just lift the handset or
press any line keys.
007
N
Important: The Callers list does not
save changes. Editing in the callers list
is generally used if you plan to call the
number and need to add a prefix.
NOTE: To add a one second pause during
number editing press O.
In the Callers list, if a dial pad key is
pressed when a number and/or a
name is displayed, the cursor will
14
Model 9133i SIP User Guide
Programming a Speed Dial Key
There are two ways to delete calls
from the Caller’s list.
You can configure your
Programmable Keys in two ways;
either directly through the phone, or
by using the Aastra web client. Your
system administrator can also
program these keys through the
configuration files.
Deleting items one by one:
1. Press n.
2. Press V W to find the item you
want to delete.
3. Press L, then L again at the
prompt to erase the item.
Deleting All Calls:
1. Press n.
2. Press L, then L again at the
prompt to erase all calls.
Programmable Keys
Speed dials can be programmed to
dial directly to another person’s line
or extension, or set up to quickly
access features such as Call return
(*69), Voicemail, or Do Not Disturb
(DND).
NOTE: Quick access features like Call return
and Voicemail must first be configured on your PBX in order to work
on your phone. See your system
administrator for more information.
Do Not Disturb (DND)
One of your programmable keys can
be configured into a Do Not Disturb
(DND) function. This is done through
the administrator level configuration
files only. Talk with your system
administrator if you would like the
DND feature set up on your phone.
See the 9133i Administrator’s Guide
Sample Configuration Files for more
information. Once DND has been configured, your programmable key
switches DND on and off. If your
phone shares a line with other phones,
only your phone is affected by switching DND off or on. When DND is
enabled on your phone, you see on
the second row of your display. A
caller trying to reach you hears a busy
signal or recorded message, depending upon the server configuration.
Model 9133i SIP User Guide
NOTE: If your system administrator has
configured any of the programmable keys to be line keys, you cannot
override them to make them speed
dials. Please see your system
administrator for more details.
Programming Keys Through your
Phone
1. Press K. The screen displays
"Save to?"
2. Select a Programmable Key M you
wish to save to.
3. At the "Enter Number" prompt, use
the dial pad key to enter the
number.
4. Press K.
NOTE: To add a one second pause during
number editing press O.
Enter Number
5553491234_
Use Save to end
5. At the "Enter Name" prompt, use the
dial pad keys to select the letters.
Continue to press the number key to
access the next letter for that key
(i.e. press 2 three times to access C).
Press U to move to the next space,
or wait a moment and the cursor
will automatically advance. To
insert a space between letters, press
U. To backspace and erase a
mistake, press T or L. You can
save up to 16 letters and numbers
on each programmable key.
15
Managing Calls
Deleting from the Callers List
Managing Calls
6. Press K to finish.
Saved Memory key
5553491234
Deleting Programmable Key Items
from Memory
You can delete a programmable key
through the Aastra Web client. See the
section “Programming Keys Through
the Web Client” on page 17 .
Saving from Hard keys to
programmable keys
To save an entry from your Redial,
Callers, or Directory lists:
1. Press the desired hard key n
or m. From Callers or Redial,
scroll through the list to find the
name and number that you wish to
save to your speed dial.
2. Press K.
3. Press the selected speed dial. If the
name is displayed with the number,
both are saved to the speed dial. If
no name is displayed, you can enter
the name using the dial pad.
4. Press K to finish.
Editing a Programmable Key
You can edit a programmable key by:
1. Saving a new number to the key
through the n, m or
J keys on your phone, which
overwrites the previous entry,
or
2. Editing the key through the Aastra
web client. See the section
“Programming Keys Through the
Web Client” on page 17 for
information on how to access the
web client. To edit your key, delete
the previous entry and write your
new entry in the space. Click on
Save Settings to save your new
entry.
Your system administrator can also
edit your programmable key settings
through the configuration files.
16
Model 9133i SIP User Guide
You can also program your speed dial
keys through the Aastra 9133i Web
Client.
From this web client, you can change
some settings and view information
about your phone.
To access the Aastra 9133i Web Client,
open your web browser and enter the
9133i IP Phone’s IP address into the
address field, starting with the web
prefix "http://".
NOTE: the Aastra web client supports
Internet Explorer and Gecko
engine based browsers like Firefox,
Mozilla or Netscape.
Accessing the Aastra web client
Status: allows you to view your
phone’s network status and
phone version information
(network, hardware, and
firmware).
Admin: contains administrator-only
options to configure how the
phone connects to voice
services. These settings
require an administrator
password, and should only be
accessed by your system
administrator.
User: contains three options:
• Programmable keys
• Password
• Restart
1. To access the IP address specific to
your phone:
a. Press I, then select 10 Phone
Status.
b. Under Phone Status, select 1
Network Port 1, then scroll down
to IP Address: to get your
phone’s IP address.
2. Open your web browser, and enter
the 9133i phone’s IP address into
the address field, starting with the
web prefix "http://"
Programmable Keys
3. On the side menu of the Aastra
9133i web Client, you will see three
main categories: Status, User, and
Admin.
3. To edit or delete programmable
keys, erase the entry in the line you
wish to edit, and re-type a new
entry, if desired.
This category allows you to configure
what the programmable keys on your
phone do.
Programming Keys Through the
Web Client
1. Move your cursor to an empty line,
and type in the name and number
you wish to have as a speed dial (up
to 16 letters and numbers maximum).
2. Click on Save Settings to finish.
4. Click on Save Settings to finish.
If quick access features like Call return
and Voicemail have been configured
on your PBX, you can type the name
Model 9133i SIP User Guide
17
The Aastra 9133i Web Client
The Aastra 9133i Web Client
The Aastra 9133i Web Client
of the quick access feature (i.e. Caller
ID) and its corresponding access
number (i.e.*69) in the name and
number fields.
NOTE: If your system administrator has
configured any of your programmable keys as line keys, you cannot override them.
Restart
This category lets you restart your
phone. You may be required to do this
if your system administrator changes
your SIP or network settings.
Password
This category allows you to change
the web-access password for your
phone. Changing your password
ensures that only you can alter your
phone settings, and helps keep your
system secure.
To set up or change your password:
1. If you do not yet have a password,
leave Current Password field blank.
If you do have a password, type it in
after Current Password.
2. Type in your new password at New
Password.
3. Type it in again at Password
Confirm.
To restart your phone:
1. Press the Restart button.
NOTE: this will restart the phone no matter what its current state is. You
will not lose any of your stored
information in your Callers, Redial
or Directory listings.
4. Click on Set Password to finish and
set your new password.
NOTE: See your system administrator if
you have forgotten your password.
18
Model 9133i SIP User Guide
Aastra Telecom warrants this product
against defects and malfunctions during
a one (1) year period from the date of
original purchase. If there is a defect or
malfunction, Aastra Telecom shall, at its
option, and as the exclusive remedy,
either repair or replace the telephone set
at no charge, if returned within the
warranty period.
If replacement parts are used in making
repairs, these parts may be refurbished,
or may contain refurbished materials. If
it is necessary to replace the telephone
set, it may be replaced with a
refurbished telephone of the same
design and color. If it should become
necessary to repair or replace a defective
or malfunctioning telephone set under
this warranty, the provisions of this
warranty shall apply to the repaired or
replaced telephone set until the
expiration of ninety (90) days from the
date of pick up, or the date of shipment
to you, of the repaired or replacement
set, or until the end of the original
warranty period, whichever is later.
Proof of the original purchase date is to
be provided with all telephone sets
returned for warranty repairs.
Exclusions
Aastra Telecom does not warrant its
telephone sets to be compatible with the
equipment of any particular telephone
company. This warranty does not extend
to damage to products resulting from
improper installation or operation,
alteration, accident, neglect, abuse,
misuse, fire or natural causes such as
storms or floods, after the telephone is in
your possession.
Aastra Telecom shall not be liable for
any incidental or consequential
damages, including, but not limited to,
loss, damage or expense directly or
indirectly arising from the customers use
of or inability to use this telephone,
either separately or in combination with
other equipment. This paragraph,
however, shall not apply to
Model 9133i SIP User Guide
consequential damages for injury to the
person in the case of telephones used or
bought for use primarily for personal,
family or household purposes.
This warranty sets forth the entire
liability and obligations of Aastra
Telecom with respect to breach of
warranty, and the warranties set forth or
limited herein are the sole warranties
and are in lieu of all other warranties,
expressed or implied, including
warranties or fitness for particular
purpose and merchantability.
Warranty Repair Services
Should the set fail during the warranty
period;
In North America, please call
1-800-574-1611 for further information.
Outside North America, contact your
sales representative for return
instructions.
You will be responsible for shipping
charges, if any. When you return this
telephone for warranty service, you
must present proof of purchase.
After Warranty Service
Aastra Telecom offers ongoing repair
and support for this product. This
service provides repair or replacement of
your Aastra Telecom product, at Aastra
Telecom's option, for a fixed charge. You
are responsible for all shipping charges.
For further information and shipping
instructions;
In North America, contact our service
information number: 1-800-574-1611.
Outside North America, contact your
sales representative.
NOTE: Repairs to this product may be
made only by the manufacturer
and its authorized agents, or by
others who are legally authorized.
This restriction applies during and
after the warranty period. Unauthorized repair will void the warranty.
41-0113-00 Rev. 00
19
Limited Warranty
Limited Warranty
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