MX920 series
Online Manual
Faxing
English
Faxing
Preparing for Faxing
Connecting the Telephone Line
Setting the Telephone Line Type
Setting the Receive Mode
Setting the Sender Information
Sending Faxes Using the Operation Panel of the Machine
Sending Faxes with the Numeric Buttons
Basic
Resending Faxes (Redialing a Busy Number)
Sending Faxes Using Useful Functions
Registering Recipients
Registering Recipients Using the Operation Panel of the Machine
Registering Recipients Using Speed Dial Utility
Receiving Faxes
Receiving Faxes
Changing the Paper Settings
Advanced Settings of Receive Mode
Memory Reception
Receiving Faxes Using Useful Functions
Other Useful Fax Functions
Using the Information Services
Transmission/Reception of Faxes Using ECM
Document Stored in Machine's Memory
Summary of Reports and Lists
Sending Faxes Using the Operation Panel of the Machine
Sending Faxes with the Numeric Buttons
Basic
Resending Faxes (Redialing a Busy Number)
Sending Faxes Using Useful Functions
Registering Recipients
Registering Recipients Using the Operation Panel of the Machine
Registering Recipients Using Speed Dial Utility
Receiving Faxes
Receiving Faxes
Changing the Paper Settings
Advanced Settings of Receive Mode
Memory Reception
Receiving Faxes Using Useful Functions
Other Useful Fax Functions
Using the Information Services
Transmission/Reception of Faxes Using ECM
Document Stored in Machine's Memory
Summary of Reports and Lists
Preparing for Faxing
Connect the machine to the telephone line and set up the machine before using the faxing functions. Then
specify the basic setting such as sender information, date/time, and daylight saving time.
Important
If the Power Disconnects Unexpectedly:
If there is a power failure or if you accidentally disconnect the power plug, the date/time settings will be
reset.
The settings for user information, coded speed dial, group dial, and rejected numbers will be
retained.
All faxes stored in the machine's memory, such as unsent and received faxes, will be lost.
If the power disconnects, the following will apply:
You will not be able to send or receive faxes, make copies, or scan originals.
When you are connecting the telephone, whether or not you can use it depends upon your
telephone line or telephone.
Setting Up the Machine
The machine must be set up depending on your telephone line and use of the faxing function. Follow the
procedure below to set up the machine.
1. Connecting the Telephone Line
Connect the machine to your telephone line.
2. Setting the Telephone Line Type
Set the correct telephone line type for your telephone line.
3. Setting the Receive Mode
Set the receiving operation (receiving mode).
Note
You can set the fax setting according to the instruction on the LCD.
Easy setup
If you set up according to the instruction on the LCD, the receive mode is set to TEL priority mode or
FAX only mode. To receive faxes with DRPD or Network switch, change the receive mode.
Setting the Receive Mode
Specifying the Basic Settings for Faxing
You can specify the basic setting such as sender information, date/time, and daylight saving time.
Setting the Sender Information
Connecting the Telephone Line
The connection method differs depending on your telephone line.
• If you connect the machine to wall telephone line directly/If you connect the machine with the xDSL
splitter:
Basic Connection
• If you connect the machine to another line such as an xDSL:
Connecting Various Lines
If the connection is incorrect, the machine cannot send/receive faxes. Connect the machine correctly.
Important
Do not connect fax machines and/or telephones in parallel (US and Canada only).
If two or more fax machines and/or telephones are connected in parallel, the following problems may
occur and the machine may not operate properly.
If you pick up the handset of the telephone that is connected in parallel during fax transmission
or reception, the fax image may be corrupted or a communication error may occur.
Such services as Caller ID, etc. may not operate properly on the telephone.
If you cannot avoid parallel connections, set the receive mode to TEL priority mode, understanding
that the above problems may occur. You will only be able to receive faxes manually.
Basic Connection
Make sure that the machine is turned off, connect one end of supplied telephone line cable to the
telephone line jack near the "LINE" mark of the machine, then connect the other end to the telephone line
jack on the wall or to the telephone line jack of the xDSL splitter.
When you connect the telephone to the machine, make sure that the machine is turned off, connect one
end of the modular cable to the external device jack near the "EXT." mark of the machine, then connect the
other end to the telephone line jack of the telephone.
Important
Be sure to connect the telephone line before the machine is turned on.
If you connect the telephone line when the machine is turned on, turn the machine off and disconnect
the power plug. Wait for 1 minute then connect the telephone line and power plug.
Note
Refer to Rear View for the position of the telephone line jack and the external device jack.
Before connecting a telephone or answering machine, remove the Telephone connector cap.
For users in the UK:
If the connector of the external device cannot be connected to the jack on the machine, you will need
to purchase a B.T. adapter to connect as follows:
Attach the B.T. adapter to the modular cable connecting the external device, then connect the B.T.
adapter to the external device jack.
Connecting Various Lines
This section introduces how to connect various lines.
These are examples and could not be guaranteed to suit every connecting condition. For details, refer to
the instruction manual supplied with the network device (control devices such as an xDSL (Digital
Subscriber Line) modem or terminal adapter) you are connecting to this machine.
Note
xDSL is the generic term for the high speed digital communication technology with telephone line
such as ADSL/HDSL/SDSL/VDSL.
• Connecting to an Internet Telephone
A. Digital Subscriber Line
B. xDSL modem (splitter may not be built-in to the modem)
C. Broadband router compatible with Internet Telephone
D. Computer
E. Telephone or answering machine
F. WAN (Wide Area Network) port
G. LAN (Local Area Network) port
H. TEL port
I. LINE port
* Port configurations and names may vary depending on the product.
Note
When connecting to the xDSL line, select the same line type as you are subscribing to in
Telephone line type.
Setting the Telephone Line Type
• Connecting to an xDSL
A. Analog Subscriber Line
B. xDSL modem (splitter may not be built-in to the modem)
C. Computer
D. Telephone or answering machine
Important
When the splitter is not built-in to the modem, do not branch the telephone line before the splitter
(wall side). And also, do not connect splitters in parallel. The machine may not be able to operate
properly.
Note
When connecting to the xDSL line, select the same line type as you are subscribing to in
Telephone line type.
Setting the Telephone Line Type
• Connecting to an ISDN Line
For details on ISDN (Integrated Service Digital Network) connection and settings, refer to the manuals
supplied with your terminal adapter or dial-up router.
Setting the Telephone Line Type
Before using your machine, make sure you set the correct telephone line type for your telephone line. If you
are unsure of your telephone line type, contact your telephone company. For xDSL or ISDN connections,
contact the telephone company or service provider to confirm your line type.
Note
Telephone line type will not appear in countries or regions where Rotary pulse is not supported.
You can print USER'S DATA LIST to check the current setting.
Summary of Reports and Lists
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select FAX user settings, then press the OK button.
7. Use the
button to select Telephone line type, then press the OK button.
8. Use the
button to select a telephone line type, then press the OK button.
Rotary pulse
Select when your telephone line type is pulse dialing.
Touch tone
Select when your telephone line type is tone dialing.
9. Press the FAX button to return to the Fax standby screen.
Setting the Receive Mode
Set the receiving operation (receiving mode).
For details on how to set the receive mode:
Setting the Receive Mode
You can select the appropriate mode.
For details on the selectable receive mode:
About the Receive Mode
Note
The receiving operation procedure varies depending on the selected receive mode.
For details on receiving method depending on each receive mode:
Receiving Faxes
If you want to use a single telephone line for faxes and voice calls, you need to connect a telephone
or an answering machine to the external device jack of this machine.
For details on how to connect the telephone or the answering machine to the machine:
Basic Connection
Setting the Receive Mode
This section describes the procedure to select the receive mode.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the center Function button.
The Receive mode settings screen is displayed.
4. Use the
button to select the receive mode, then press the OK button.
The Fax standby screen is displayed.
Note
By pressing the right Function button when a receive mode is selected, you can specify the
advanced settings of each receive mode.
For details on the advanced settings of the receive mode:
Advanced Settings of Receive Mode
If DRPD is selected, the fax ring pattern can be selected on the DRPD: FAX ring pattern
screen.
For details:
Setting the DRPD Ring Pattern (US and Canada only)
Setting the DRPD Ring Pattern (US and Canada only)
If you have subscribed to a Distinctive Ring Pattern Detection (DRPD) service provided by your telephone
company, your telephone company will assign two or more telephone numbers with distinctive ring patterns
to your single telephone line, allowing you to have different numbers for fax calls and voice calls using only
one telephone line. Your machine will automatically monitor the ring pattern, and will automatically receive
the fax if the ring pattern is a fax call.
To use DRPD, follow the procedure below to set the fax ring pattern that matches the pattern assigned by
your telephone company.
Note
Contact your local telephone company for detailed information on this service.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the center Function button.
The Receive mode settings screen is displayed.
4. Use the
button to select DRPD.
5. Press the right Function button.
6. Use the
button to select DRPD: FAX ring pattern, then press the OK button.
The DRPD: FAX ring pattern screen is displayed.
7. Select the ring pattern that your telephone company assigned to your fax number, then press the OK
button.
8. Press the Back button.
The Receive mode settings screen is displayed.
9. Press the OK button.
The Fax standby screen is displayed.
About the Receive Mode
You can select the receive mode suitable for your fax use conditions: whether you use a dedicated line for
fax, etc.
Receive
mode
TEL
priority
mode
Your fax use
condition
When mainly
receiving voice calls
(with a telephone or
answering machine
connected to the
machine):
Receiving operation
When a call incomes, the telephone will ring.
Pick up the handset.
If the call is a voice call, talk on the telephone.
If the call is a fax, hang up the handset after the machine starts
receiving the fax.
Note
The machine can receive a fax automatically without the handset
being picked up when a call incomes (Manual/auto switch). And,
the machine can receive a fax automatically when you pick up the
handset or when the answering machine answers a call that is a
fax (User-friendly reception).
Advanced setting in TEL priority mode
The telephone may not ring when a call incomes even if it is
connected to the machine, depending on the type or settings of
the telephone.
DRPD or
Network
switch
When receiving
voice calls (with a
telephone or
answering machine
connected to the
machine) and
subscribing to a ring
pattern detection
service provided by
your telephone
company:
When a call incomes, the telephone will ring. The machine detects a
fax call by the fax ring pattern.
If the call is a fax, the machine will receive the fax automatically.
If the machine does not detect the fax ring pattern, the telephone will
continue ringing.
Note
You can select the ring pattern assigned to the fax number (for
DRPD) and change the number of times to ring the telephone.
Advanced setting in DRPD
Advanced setting in Network switch
The telephone may not ring when a call incomes even if it is
connected to the machine, depending on the type or settings of
the telephone.
When a fax incomes, the machine will receive the fax automatically.
FAX only
mode
When not receiving
voice calls:
Note
You can change the number of times to ring the telephone (for
Incoming ring).
Advanced setting in FAX only mode
Setting the Sender Information
You can set the sender information such as date/time, unit name, and unit fax/telephone number.
About the Sender Information
Setting the Date and Time
Setting Daylight Saving Time (Summer Time)
Registering User Information
About the Sender Information
If the unit name and unit fax/telephone number are registered, they are printed with date and time as
sender information on the recipient's fax.
A. Date and time of transmission
B. Unit fax/telephone number
C. Unit name
D. The registered recipient's name is printed when sending faxes with the coded speed dial.
E. Page number
Note
You can print USER'S DATA LIST to confirm the sender information you have registered.
Summary of Reports and Lists
When sending faxes in black & white, you can select whether to print the sender information inside or
outside the image area.
Specify the setting on TTI position in Advanced FAX settings under FAX settings.
Advanced FAX settings
You can select the date print format from three formats: YYYY/MM/DD, MM/DD/YYYY, and DD/MM/
YYYY.
Select the date print format on Date display format under Device user settings.
Device user settings
Setting the Date and Time
This section describes the procedure to set the date and time.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select Device user settings, then press the OK button.
6. Use the
button to select Date/time setting, then press the OK button.
7. Set the date and time.
Use the
button to move the cursor under the desired position, then use the
the date and time.
button to enter
Enter the date and time in 24-hour format.
Enter only the last two digits of the year.
8. Press the OK button.
9. Press the FAX button to return to the Fax standby screen.
Setting Daylight Saving Time (Summer Time)
Some countries adopt the daylight saving time (summer time) system that shifts the clock time forward at
certain periods of the year.
You can set your machine to automatically change the time by registering the date and time that daylight
saving time (summer time) begins and ends.
Important
Not all the latest information of all countries or regions is applied for Summer time setting by default.
You need to change the default setting according to the latest information of your country or region.
Note
This setting may not be available depending on the country or region of purchase.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select Device user settings, then press the OK button.
6. Use the
button to select Summer time setting, then press the OK button.
7. Use the
button to select ON, then press the OK button.
To disable summer time, select OFF.
8. Set the date and time when summer time starts.
1. Set the date when summer time starts.
Use the
button to change the setting item, use the
use the OK button to confirm the selection.
button to change the setting, then
2. Set the time (in 24-hour format) when summer time starts.
Use the
button to move the cursor under the desired position, use the
the time, then press the OK button.
Precede single digits with a zero.
button to enter
9. Set the date and time when summer time ends.
1. Set the date when summer time ends.
Use the
button to change the setting item, use the
use the OK button to confirm the selection.
2. Set the time (in 24-hour format) when summer time ends.
button to change the setting, then
Use the
button to move the cursor under the desired position, use the
the time, then press the OK button.
Precede single digits with a zero.
button to enter
10. Press the FAX button to return to the Fax standby screen.
Registering User Information
This section describes the procedure to register the user information.
Note
Before sending a fax, be sure to enter your name and fax/telephone number in Unit name and Unit
TEL on the User information settings screen (for US only).
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select FAX user settings, then press the OK button.
7. Use the
button to select User information settings, then press the OK button.
The screen to register the unit name and the unit fax/telephone number is displayed.
8. Enter the unit name.
1. Use the
button to move the cursor to Unit name.
2. Press the OK button.
The screen to enter the character is displayed.
3. Enter the unit name.
4. Press the left Function button.
Note
You can enter the name up to 24 characters, including spaces.
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
9. Enter the unit fax/telephone number.
1. Use the
button to move the cursor to Unit TEL.
2. Press the OK button.
The screen to enter the number is displayed.
3. Enter the unit fax/telephone number.
4. Press the left Function button.
Note
You can enter the fax/telephone number up to 20 digits, including spaces.
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
10. Press the left Function button to finalize registration.
11. Press the FAX button to return to the Fax standby screen.
Sending Faxes Using the Operation Panel of the Machine
Sending Faxes with the Numeric Buttons
Basic
Resending Faxes (Redialing a Busy Number)
Sending Faxes Using Useful Functions
Sending Faxes with the Numeric Buttons
This section describes dialing and sending faxes directly using the Numeric buttons.
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone.
Sending a Fax after Speaking on Telephone
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
Note
If you have not set up the machine for sending/receiving faxes yet, the message for setup is
displayed on the LCD when you press the FAX button for the first time. When you set up for
faxing, follow the procedure according to the instructions on the LCD.
3. Load documents on the platen glass or in the ADF.
Loading Originals
Important
When sending a double-sided document, load the document on the platen glass. Double-sided
documents cannot be automatically scanned and sent from the ADF.
Note
For details on the types, conditions of document, and how to load the document:
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Adjust the scan contrast and resolution following the procedure below.
1. Press the right Function button.
The TX image quality settings screen is displayed.
2. Use the
button to change the setting item and use the
button to change the setting.
The following settings are selectable on ScanRes..
Standard
Suitable for text-only documents.
Fine
Suitable for fine-print documents.
Extra fine
Suitable for detailed illustration or fine-print quality documents.
If the recipient's fax machine is not compatible with Extra fine (300 x 300 dpi), the fax will be sent
in the Standard or Fine resolution.
Photo
Suitable for photographs.
Note
When sending a color fax, documents are always scanned in the same resolution (200 x
200 dpi). The image quality (compression rate) is determined by which scan resolution is
selected, except that Extra fine and Photo provide the same image quality.
3. Press the OK button.
The LCD returns to the Fax standby screen.
5. Use the Numeric buttons to dial the recipient's fax/telephone number.
Use the following buttons to dial the recipient's fax/telephone number.
Numeric buttons:
Enters the number.
Right Function button:
Enters a space.
Center Function button:
Deletes the last character you entered.
Left Function button:
By pressing this button, you can add recipients registered to the coded speed dial.
Sending the Same Document to Several Recipients (Sequential Broadcasting)
6. Press the Color button for color transmission, or the Black button for black & white
transmission.
The machine starts scanning the document.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Do not open the document cover until scanning is completed.
7. Start sending.
• If you load the document in the ADF:
The machine scans the document automatically and starts sending the fax.
Note
To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it
is in progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in
to eject document. is displayed on the LCD. By
progress, Document in ADF. Select
pressing the OK button, the remaining documents are automatically ejected.
• If you load the document on the platen glass:
The Placing documents (platen) screen appears on the LCD after scanning each sheet of
document.
To send the scanned document, press the OK button to start sending it.
Note
To send two or more pages, follow the message to load the next page, and press the
Color or Black button. After scanning all pages, press the OK button to start sending.
To cancel sending the fax, press the Stop button.
Note
When your machine is connected to a PBX (Private Branch Exchange) system, refer to the operating
instructions of the system for details on dialing the recipient's fax/telephone number.
In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the
function to automatically redial the number after a specified interval. Automatic redialing is enabled by
default.
Automatic Redialing
Unsent documents, such as those pending redial, are stored in the machine's memory. They are not
stored in the case of a sending error.
Document Stored in Machine's Memory
Do not disconnect the power plug until all documents are sent. If you disconnect the power plug, all
unsent documents stored in the machine's memory are lost.
Resending Faxes (Redialing a Busy Number)
There are two methods of redialing: Automatic redialing and Manual redialing.
• Automatic Redialing
If you send a document and the recipient's line is busy, the machine will redial the number after a
specified interval.
Automatic Redialing
• Manual Redialing
You can redial to the recipients dialed using the Numeric buttons.
Manual Redialing
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone.
Sending a Fax after Speaking on Telephone
Note
Automatic redialing is enabled by default.
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
Automatic Redialing
You can enable or disable automatic redialing. If you enable automatic redialing, you can specify the
maximum number of redial attempts and the length of time the machine waits between redial attempts.
Enable and specify the automatic redialing setting on Auto redial in Advanced FAX settings under FAX
settings.
Advanced FAX settings
Important
While automatic redialing, the unsent fax is stored in the machine's memory temporarily until the
sending fax is complete. If a power failure occurs or you unplug the power cord before automatic
redialing is complete, all faxes stored in the machine's memory are deleted and not sent.
Note
To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.
To cancel automatic redialing, delete the unsent fax from the machine's memory while the machine is
on-standby for a redial operation. For details, see Deleting a Document in Machine's Memory.
Manual Redialing
Follow the procedure below for manual redialing.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents on the platen glass or in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Press the Redial/Pause button.
The Redial screen is displayed.
6. Use the
button to select the recipient's number to redial, then press the OK button.
7. Press the Color button for color transmission, or the Black button for black & white transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Note
For manual redialing, the machine memorizes up to 10 recent recipients dialed using the Numeric
buttons. Note that the machine does not memorize any recipients dialed using the Coded Dial or
Redial/Pause button.
To cancel manual redialing, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
Sending Faxes Using Useful Functions
Sending a Fax after Speaking on Telephone
Sending a Fax Using the Speed Dialing Feature
Searching a Registered Recipient by Name
Sending the Same Document to Several Recipients (Sequential Broadcasting)
Preventing Mistransmission of Faxes
Using the On Hook Dial Function
Sending a Fax after Speaking on Telephone
If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine
that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone
to check whether the recipient can receive faxes.
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone. See below for the procedure to send a fax manually.
With manual transmission, you cannot use the platen glass to load documents. Load the documents
in the ADF.
When loading document on the platen glass, send a fax with automatic transmission.
Sending Faxes with the Numeric Buttons
To speak to the recipient before sending a fax, you need to connect a telephone to the machine.
For details on how to connect the telephone to the machine:
Basic Connection
Note
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Lift the handset of the telephone connected to the machine.
6. Use the telephone to dial the recipient's fax/telephone number.
7. Speak to the recipient.
When you hear a high-pitched signal instead of the recipient's voice, you cannot check whether the
recipient can receive faxes. If you want to stop sending the fax, replace the handset. If you want to
send the fax, go to step 9.
8. Ask the recipient to set the recipient's fax machine to receive faxes.
9. When you hear a high-pitched signal, press the Color button or the Black button.
Press the Color button for color transmission, or the Black button for black & white transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
10. Hang up the handset.
Note
To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
Sending a Fax Using the Speed Dialing Feature
Registering recipient's fax/telephone number and name for coded speed dial or group dial enables you to
send faxes easily.
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone.
Sending a Fax after Speaking on Telephone
Note
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents on the platen glass or in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Press the Coded Dial button.
The screen to select a coded speed dial code or a group dial code is displayed.
Note
When Enter first letter is displayed on the LCD, you can search the recipient's name by sorting
in alphabetical order and send the fax.
Searching a Registered Recipient by Name
To return to the screen to select the coded speed dial code or the group dial code, press the left
Function button.
6. Select a coded speed dial code or a group dial code.
1. Use the
code.
button or the Numeric buttons to select a coded speed dial code or a group dial
2. Press the OK button.
7. Press the Color button for color transmission, or the Black button for black & white
transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Note
To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the
function to automatically redial the number after a specified interval. Automatic redialing is enabled by
default.
Automatic Redialing
To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.
Searching a Registered Recipient by Name
You can search a registered recipient by sorting in alphabetical order and send the fax.
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone.
Sending a Fax after Speaking on Telephone
Note
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents on the platen glass or in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Press the Coded Dial button.
The screen to select a coded speed dial code or a group dial code is displayed.
Note
If Enter first letter is displayed on the LCD, go to step 7.
6. Press the left Function button.
The screen to enter the first letter of the registered recipient's name or of the group name is displayed.
Note
To return to the screen to select the coded speed dial code or the group dial code, press the left
Function button.
7. Use the Numeric buttons to enter the first letter of the recipient's name you want to
search or of the group name you want to search.
The recipients' names and the group names are sorted in alphabetical order.
Note
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
You can enter the following characters using the Numeric buttons.
A, D, G, J, M, P, T, W
If the entered character does not match the first character of any of the recipients' name or the
group name, names beginning with the character closest to that entered are displayed.
8. Use the
button to select the recipient's name or the group name, then press the
OK button.
9. Press the Color button for color transmission, or the Black button for black & white
transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Note
To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the
function to automatically redial the number after a specified interval. Automatic redialing is enabled by
default.
Automatic Redialing
To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.
Sending the Same Document to Several Recipients (Sequential
Broadcasting)
This machine allows you to prepare for sending the same document to a maximum of 101 recipients in one
operation. The recipients can be specified with the Numeric buttons, coded speed dial, and group dial in
combination.
The following number of recipients can be specified in combination.
• The recipient registered to the machine:
Up to 100 (total of coded speed dial and group dial)
• Dialing using the Numeric buttons or redialing:
1
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them one by one after speaking on the telephone.
Sending a Fax after Speaking on Telephone
Note
If you frequently send documents to the same group of recipients, you can group these numbers for
group dialing. This will allow you to send documents to all the recipients in the group by simply
pressing a few buttons.
Registering Recipients for Group Dial
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents on the platen glass or in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Specify all recipients' fax/telephone numbers one by one.
Before finishing specifying all recipients' fax/telephone numbers, do not press the Color button or the
Black button.
• By specifying with the recipient registered to the machine (coded speed dial or group dial):
Press the Coded Dial button, select a recipient, then press the OK button.
Sending a Fax Using the Speed Dialing Feature
Searching a Registered Recipient by Name
• By dialing using the Numeric buttons:
Use the Numeric buttons to enter the recipient's fax/telephone number, then press the left
Function button.
Note
If FAX number re-entry in Security control under FAX settings is set to ON, use the
Numeric buttons again to enter the number.
Security control
• By redialing:
Press the Redial/Pause button, use the
button to select the number you want to dial, then
press the OK button.
The Sequential broadcasting screen is displayed after specifying the multiple recipients.
Note
You can review the numbers you have entered by pressing the
button on the Sequential
broadcasting screen.
Pressing the Back button allows you to delete the recipient's number you entered last.
6. Press the Color button for color transmission, or the Black button for black & white
transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Note
To cancel sequential broadcasting, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
When you press the Stop button, fax transmission to all the recipients specified will be canceled. You
cannot cancel a fax transmission to only one recipient.
Preventing Mistransmission of Faxes
This machine has two functions for preventing the mistransmission of faxes.
• Sending faxes after entering the fax/telephone number twice
This function requires you to re-enter the fax/telephone number after entering the number using the
Numeric buttons, so that the machine prevents you from misdialing.
Sending Faxes after Dialing Twice (Fax Number Re-entry)
• Sending faxes after the machine checks the recipient's fax machine information
Before sending a fax, the machine checks whether the recipient's fax machine information matches the
dialed number.
Sending Faxes after Checking Information (Checking the Recipient's Information)
Sending Faxes after Dialing Twice (Fax Number Re-entry)
Set FAX number re-entry to ON following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select Security control, then press the OK button.
7. Use the
button to select FAX number re-entry, then press the OK button.
8. Use the
button to select ON, then press the OK button.
If you send a fax with this function, the following screen is displayed after entering the recipient's fax/
telephone number using the Numeric buttons.
Enter the recipient's fax/telephone number using the Numeric buttons again.
Note
If the number is not identical with the number entered first, the Fax standby screen is displayed.
Sending Faxes after Checking Information (Checking the Recipient's Information)
Set Check RX FAX information to ON following the procedure below.
Important
This function is not available when you send a fax manually.
Sending a Fax after Speaking on Telephone
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select Security control, then press the OK button.
7. Use the
button to select Check RX FAX information, then press the OK button.
8. Use the
button to select ON, then press the OK button.
Important
Transmission will be canceled if the machine fails to receive the recipient's fax information or if
the received information does not match the fax/telephone number.
Using the On Hook Dial Function
Follow the procedure below to send faxes with the on hook dial function.
Important
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect
registration of fax/telephone numbers. When you send important documents, it is recommended that
you send them after speaking on the telephone.
Sending a Fax after Speaking on Telephone
With manual transmission, you cannot use the platen glass to load documents. Load the documents
in the ADF.
When loading document on the platen glass, send a fax with automatic transmission.
Sending Faxes with the Numeric Buttons
Note
You can use the Hook button only when Hook key setting in Security control under FAX settings
is set to Enable.
Security control
For details on the basic sending operations:
Sending Faxes with the Numeric Buttons
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Load documents in the ADF.
Loading Originals
4. Adjust the scan contrast and resolution as necessary.
Note
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the
Numeric Buttons.
5. Press the Hook button.
6. Use the Numeric buttons to dial the recipient's fax/telephone number.
Note
You can also dial using speed dialing or manual redialing.
Sending a Fax Using the Speed Dialing Feature
Resending Faxes (Redialing a Busy Number)
7. When you hear a high-pitched signal, press the Color button or the Black button.
Press the Color button for color transmission, or the Black button for black & white transmission.
Important
Color transmission is available only when the recipient's fax machine supports color faxing.
Note
To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in
progress, press the Stop button, then follow the instructions on the LCD.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress,
Document in ADF. Select
to eject document. is displayed on the LCD. By pressing the OK
button, the remaining documents are automatically ejected.
Registering Recipients
Registering Recipients Using the Operation Panel of the Machine
Registering Recipients Using Speed Dial Utility
Registering Recipients Using the Operation Panel of the
Machine
Speed dialing allows you to dial fax/telephone numbers by simply pressing a few buttons.
The following speed dialing methods are available:
• Coded Speed Dialing
Registering the recipient's fax/telephone number and name to the coded speed dial allows you to send
button to select
a fax by entering the coded speed dial code assigned to that number or using the
the coded speed dial code after pressing the Coded Dial button.
Registering Recipients to Coded Speed Dial
• Group Dialing
Register two or more registered coded speed dial codes as a group in advance. You can send the
same document to all the registered recipients in the group.
Registering Recipients for Group Dial
You can register up to 100 recipients in total of coded speed dial code and group dial code.
Note
To change information registered to the coded speed dial or the group dial, see Changing Registered
Information.
To delete information registered to the coded speed dial or the group dial, see Deleting Registered
Information.
To print a list of the recipient's fax/telephone numbers and names registered, see Printing a List of the
Registered Destinations.
You can register, change, or delete information registered to the coded speed dial or the group dial
using Speed Dial Utility.
Registering Recipients Using Speed Dial Utility
Registering Recipients to Coded Speed Dial
Before you can use the coded speed dialing feature, you need to register the recipients' fax/telephone
numbers. Follow the procedure below to register the recipients' fax/telephone numbers.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
5. Use the
TEL number registration, then press the OK button.
button to select Coded speed dial, then press the OK button.
The screen to select a coded speed dial code is displayed.
Note
If you select a code already used as a coded speed dial, the fax/telephone number is displayed
next to the code. If you select a code already used as a group dial, (Not available) is displayed.
6. Use the
the OK button.
7. Use the
button to select an unoccupied coded speed dial code, then press
button to select a registration method, then press the OK button.
• Direct entry
The screen to register the recipient's fax/telephone number and name is displayed. Go to next
step.
• From outgoing call log
When you select this registration method, the screen to select the fax/telephone number from
the outgoing call logs is displayed.
Using the
button to select a fax/telephone number and pressing the OK button, the screen
to register the recipient's fax/telephone number and name is displayed. Go to next step.
• From incoming call log
When you select this registration method, the screen to select the fax/telephone number or the
name from the incoming call logs is displayed.
Using the
button to select a fax/telephone number or name and pressing the OK button,
the screen to register the recipient's fax/telephone number and name is displayed. Go to next
step.
Note
This registration method may not be available depending on the country or region of
purchase.
8. Enter the recipient's name.
If you select a name on From incoming call log in step 7, the name may be already entered. If you
do not change the name, go to step 9.
1. Use the
button to move the cursor to Name.
2. Press the OK button.
The screen to enter the character is displayed.
3. Enter the recipient's name.
4. Press the left Function button.
Note
You can enter the name up to 16 characters, including spaces.
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
9. Enter the recipient's fax/telephone number.
If you select a fax/telephone number on From outgoing call log or From incoming call log, the fax/
telephone number is already entered. If you do not change the fax/telephone number, go to next step.
1. Use the
button to move the cursor to TEL no..
2. Press the OK button.
The screen to enter the number is displayed.
3. Enter the recipient's fax/telephone number.
4. Press the left Function button.
Note
You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada, Korea and
some regions of Latin America), including spaces.
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
When Telephone line type in FAX user settings under FAX settings is set to Rotary pulse,
you can enter a tone ("T") by pressing the Tone button.
10. Press the left Function button to finalize registration.
Note
To register another recipient's number and name to a coded memory dial, select an unoccupied
coded memory dial code and operate in the same procedure when you register.
You can check the recipient's numbers and names you have registered by printing CODED
SPEED DIAL TELEPHONE NO. LIST.
Printing a List of the Registered Destinations
Registering Recipients for Group Dial
If you register two or more registered coded speed dial codes to a group dial, you can send the same
document successively to all recipients registered to the group dial.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
5. Use the
TEL number registration, then press the OK button.
button to select Group dial, then press the OK button.
The screen to select a group dial code is displayed.
Note
If you select a code already used as a coded speed dial, (Not available) is displayed next to the
code. If you select a code already used as a group dial, the registered group name is displayed.
6. Use the
the OK button.
button to select an unoccupied coded speed dial code, then press
The screen to register the group name and the member of the group is displayed.
7. Enter the group name.
1. Ensure that Group name is displayed.
2. Press the OK button.
The screen to enter the character is displayed.
3. Enter the group name.
4. Press the left Function button.
Note
You can enter the name up to 16 characters, including spaces.
For details on how to enter or delete characters:
Entering Numbers, Letters, and Symbols
8. Register the members.
1. Ensure that Member is displayed.
2. Press the left Function button or the Coded Dial button.
The screen to select a coded speed dial code is displayed.
3. Use the
group dial.
button or the Numeric buttons to select a coded speed dial code to register to the
Note
When Enter first letter is displayed on the LCD, you can search the recipient's name by
sorting in alphabetical order.
Use the Numeric buttons to enter the first letter of the recipient's name you want to search,
button to select a coded speed dial code to register to the group dial, then press
use the
the OK button.
Searching a Registered Recipient by Name
To return to the screen to select the coded speed dial code or the group dial code, press the
left Function button.
4. Press the OK button.
The coded speed dial code is registered to the group dial.
5. Press the left Function button or the Coded Dial button to display the screen to select a coded
speed dial code, then add another member.
Repeat this step to register the other coded speed dial codes to the same group dial.
Note
You can check the coded speed dial code and the recipient's name registered to the group dial
by using the
button.
To delete the member, use the
button to select a coded speed dial code of the member that
you want to delete, then press the right Function button.
9. Press the OK button to finalize registration.
Note
To register another group, select an unoccupied coded memory dial code and operate in the
same procedure when you register.
You can check the recipients you have registered to the group dial by printing GROUP DIAL
TELEPHONE NO. LIST.
Printing a List of the Registered Destinations
Changing Registered Information
To change information registered for coded speed dial and group dial, follow the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
5. Use the
button.
TEL number registration, then press the OK button.
button to select a registration menu to change, then press the OK
button to select a coded speed dial code or group dial code to
6. Use the
change, then press the OK button.
7. Use the
button to select Edit, then press the OK button.
• To change a coded speed dial code:
The screen to change the recipient's name and the fax/telephone number is displayed.
• To change a coded speed dial code registered to a group dial code:
The screen to change the group name and the member is displayed.
8. Change the registered information.
• To change a coded speed dial code:
When you want to change the recipient's name, move the cursor to Name then change the
recipient's name. After pressing the OK button, the cursor moves to TEL no.. To register the
changed recipient's name, press the OK button again.
When you want to change the fax/telephone number, move the cursor to TEL no. then change
the fax/telephone number. After pressing the OK button, the changed number is registered.
• To change a group dial code:
When you want to change the group name, move the cursor to Group name then change the
group name. After pressing the OK button, the cursor moves to Member. To register the
changed group name, press the OK button again.
When you want to add the member to group or delete from group, move the cursor to Member
then add the member or delete. After pressing the OK button, the changed group is registered.
Deleting Registered Information
To delete information registered for coded speed dial and group dial, follow the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
5. Use the
button.
TEL number registration, then press the OK button.
button to select a registration menu to delete, then press the OK
button to select a coded speed dial code or group dial code to
6. Use the
delete, then press the OK button.
7. Use the
button to select Delete, then press the OK button.
8. Use the
button to select Yes, then press the OK button.
Printing a List of the Registered Destinations
You can print a list of the recipients registered for speed dialing and can keep it near the machine to refer
to when dialing.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Load paper.
Loading Paper
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Print reports/lists, then press the OK button.
6. Use the
button to select Telephone number list, then press the OK button.
7. Use the
button.
button to select a speed dialing menu to print, then press the OK
• If you selected Coded speed dial:
Use the
button to select whether to print the list in alphabetical order of the registered
names, or in numerical order of the coded speed dial codes, then press the OK button.
Yes: Prints CODED SPEED DIAL TELEPHONE NO. LIST with the destination names in
alphabetical order.
No: Prints CODED SPEED DIAL TELEPHONE NO. LIST with the registered entries in
numerical order.
• If you selected Group dial:
The printing confirmation screen is displayed. Select Yes using the
OK button to print GROUP DIAL TELEPHONE NO. LIST.
button and press the
Registering Recipients Using Speed Dial Utility
About Speed Dial Utility
Speed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a
computer and registering/changing them on the computer. In addition, you can register the fax/telephone
number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the
machine. You can also save them on the computer as a backup.
For safety reasons, it is recommended that you backup the registered data on the computer using Speed
Dial Utility.
Starting Up Speed Dial Utility
Speed Dial Utility Dialog
Saving Registered Information on the Machine to Your Computer
Registering a Fax/telephone Number Using Speed Dial Utility
Changing a Fax/telephone Number Using Speed Dial Utility
Deleting a Fax/telephone Number Using Speed Dial Utility
Changing Sender Information Using Speed Dial Utility
Registering/Changing Rejected Number Using Speed Dial Utility
Calling the Registered Information Up from Your Computer and Registering the Information to the
Machine
Uninstalling Speed Dial Utility
Starting Up Speed Dial Utility
Before starting up Speed Dial Utility, confirm the following:
• The necessary application software (MP Drivers and Speed Dial Utility)
is installed.
If the application software (MP Drivers and Speed Dial Utility) is not yet installed, insert the Setup CDROM into the computer's disc drive, then install MP Drivers and Speed Dial Utility.
• The machine is connected to a computer correctly.
Make sure that the machine is connected to the computer correctly.
Do not plug in or unplug any cables while the machine is in operation, or when the computer is in sleep
or standby mode.
If your machine is compatible with LAN connection, make sure that the machine is connected to the
computer with LAN connection to use Speed Dial Utility via LAN connection.
Follow the procedure below to start up Speed Dial Utility.
1. Make sure that the machine is turned on.
2. Select Applications on the Go menu of Finder.
3. Double-click the Canon Utilities folder.
4. Double-click the Speed Dial Utility folder.
5. Double-click Speed Dial Utility.
Speed Dial Utility starts up.
Note
You can also start up the Speed Dial Utility by clicking
Settings & Maintenance on Quick Menu.
Speed Dial Settings from Device
Speed Dial Utility Dialog
The following items are on the Speed Dial Utility dialog.
1. Printer Name:
Selects the machine for editing the registered information using Speed Dial Utility.
2. Display Printer Settings
Loads the registered information on the machine selected for Printer Name: into Speed Dial Utility.
3. Setting Item List:
Selects the registered information for editing. Choose one item from TEL Number Registration, User
Information Setting, and Rejected Number Setting.
4. Registered information list
Displays the registered information selected for Setting Item List:.
5. Edit.../Select All/Delete
Edits/deletes the registered information or selects all the registered information selected for Setting
Item List:.
When multiple items on the registered information list are selected, you cannot use the Edit... button.
6. Load from PC...
Displays the registered information saved on the computer.
7. Instructions
Displays this guide.
8. Exit
Quits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved on
the computer nor registered on the machine.
9. Save to PC...
Saves information edited using Speed Dial Utility on the computer.
10. Register to Printer
Registers information edited using Speed Dial Utility to the machine.
Saving Registered Information on the Machine to Your
Computer
Follow the procedure below to save the speed dial (or memory dial)/group dial numbers, user's name, fax/
telephone number, or rejected numbers on the machine to the computer.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click Save to PC....
4. Enter the file name on the displayed screen, then click Save.
Registering a Fax/telephone Number Using Speed Dial Utility
Follow the procedure below to register fax/telephone numbers.
Note
Before you register fax/telephone numbers using Speed Dial Utility, make sure that no fax operations
are in progress.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click TEL Number Registration from Setting Item List:.
The list of registered fax/telephone numbers is displayed.
4. Select an unoccupied code from the list, then click Edit....
The Individual or Group Selection dialog is displayed.
5. Click Register individual TEL number or Register group dial, then click Next....
• If Register individual TEL number is selected:
1. Enter the name.
2. Enter the fax/telephone number.
• If Register group dial is selected:
1. Enter the group name.
2. Select the code you want to add to the group dial, then click Add >>.
Note
You can only enter numbers that have already been registered.
6. Click OK.
To continue registering fax/telephone numbers or a group dial, repeat steps 4 to 6.
• To save the registered information on the computer.
1. Click Save to PC....
2. Enter the file name on the displayed screen, then click Save.
• To register the registered information to the machine:
1. Click Register to Printer.
2. Confirm the message on the display, then click OK.
The information is registered to the machine.
Changing a Fax/telephone Number Using Speed Dial Utility
Follow the procedure below to change fax/telephone numbers.
Note
Before you change fax/telephone numbers using Speed Dial Utility, make sure that no fax operations
are in progress.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click TEL Number Registration from Setting Item List:.
The list of registered fax/telephone numbers is displayed.
4. Select a code to change from the list, then click Edit....
• If an individual fax/telephone number is selected:
1. Enter the new name.
2. Enter the new fax/telephone number.
• If a group dial is selected:
1. Enter the new group name.
2. Add or delete a member to/from the group dial.
To add a member:
Select the code to add to the group dial, then click Add >>.
To delete a member:
Select the code to delete from the group dial, then click << Delete.
5. Click OK.
To continue changing fax/telephone numbers or group dials, repeat steps 4 and 5.
• To save the edited information on the computer.
1. Click Save to PC....
2. Enter the file name on the displayed screen, then click Save.
• To register the edited information to the machine:
1. Click Register to Printer.
2. Confirm the message on the display, then click OK.
The information is registered to the machine.
Deleting a Fax/telephone Number Using Speed Dial Utility
Follow the procedure below to delete fax/telephone numbers.
Note
Before you delete fax/telephone numbers using Speed Dial Utility, make sure that no fax operations
are in progress.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click TEL Number Registration from Setting Item List:.
The list of registered fax/telephone numbers is displayed.
4. Select a code to delete from the list, then click Delete.
The selected fax/telephone number is deleted.
To continue deleting fax/telephone numbers, repeat step 4.
Note
To delete all fax/telephone numbers on the list, click Select All, then Delete.
• To save the edited information on the computer.
1. Click Save to PC....
2. Enter the file name on the displayed screen, then click Save.
• To register the edited information to the machine:
1. Click Register to Printer.
2. Confirm the message on the display, then click OK.
The information is registered to the machine.
Changing Sender Information Using Speed Dial Utility
Follow the procedure below to change the user's name or fax/telephone number.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click User Information Setting from Setting Item List:.
The user's information is displayed.
4. Select an item to change, then click Edit....
The User Information dialog is displayed.
5. Enter the new user's name on User Name and new fax/telephone number in TEL
Number, then click OK.
• To save the edited information on the computer:
1. Click Save to PC....
2. Enter the file name on the displayed screen, then click Save.
• To register the edited information to the machine:
1. Click Register to Printer.
2. Confirm the message on the display, then click OK.
The information is registered to the machine.
Registering/Changing Rejected Number Using Speed Dial Utility
Follow the procedure below to register, change, or delete rejected numbers.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click Rejected Number Setting from Setting Item List:.
The list of rejected numbers is displayed.
• To register a rejected number:
1. Select an unoccupied code from the list, then click Edit....
2. Enter the fax/telephone number in the Rejected Number dialog, then click OK.
• To change a rejected number:
1. Select a code to change from the list, then click Edit....
2. Enter the fax/telephone number in the Rejected Number dialog, then click OK.
• To delete a rejected number:
1. Select a code to delete from the list, then click Delete.
The selected fax/telephone number is deleted.
Note
To delete all fax/telephone numbers on the list, click Select All, then Delete.
Calling the Registered Information Up from Your Computer and
Registering the Information to the Machine
You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected
numbers saved on the computer to the machine.
1. Start up Speed Dial Utility.
Starting Up Speed Dial Utility
2. Select the machine from the Printer Name: list box, then click Display Printer
Settings.
3. Click Load from PC....
4. Select the RSD file (*.rsd) to register to the machine.
5. Click Open on the dialog.
6. Click Register to Printer.
The registered information on the computer is registered to the machine.
Uninstalling Speed Dial Utility
Follow the procedure below to uninstall Speed Dial Utility.
1. Select Applications from the Go menu of Finder, double-click Canon Utilities >
Speed Dial Utility, then drag the Speed Dial Utility icon into the trash.
Note
To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again with the Setup CDROM.
Receiving Faxes
Receiving Faxes
Changing the Paper Settings
Advanced Settings of Receive Mode
Memory Reception
Receiving Faxes Using Useful Functions
Receiving Faxes
This section describes the preparation necessary for receiving a fax and how to receive a fax.
Preparing for Receiving a Fax
Prepare for receiving a fax according to the following procedure.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Make sure of the receive mode setting.
Make sure of the receive mode setting displayed on the Fax standby screen.
Note
For details on how to change the receive mode:
Setting the Receive Mode
4. Load paper.
Load the sheets of plain paper.
Loading Paper
5. Specify the paper settings as necessary.
Changing the Paper Settings
This completes the preparation for receiving fax.
When a fax is received, it is printed on the loaded paper automatically.
Receiving a Fax
Depending on the selected receive mode, the receive operation varies.
Note
For details on the receive mode:
Setting the Receive Mode
You can specify the advanced settings of each receive mode by displaying the Advanced screen.
For details on the advanced settings of the receive mode:
Advanced Settings of Receive Mode
If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily
in its memory (memory receiving).
Memory Reception
You can save received faxes on a USB flash drive as PDF files automatically when receiving a fax.
Saving Received Faxes Automatically on a USB Flash Drive
• When TEL priority mode is selected:
When the call is a fax:
The telephone will ring when a call incomes.
Pick up the handset. If you hear the fax tone, wait for at
least 5 seconds after it stops, then hang up the handset.
The machine will receive the fax.
Note
If the machine will not switch to fax reception, press the
FAX button, then the Color or Black button to receive
the fax.
To receive a fax without picking up the handset, set
Manual/auto switch in Advanced to ON. RX start time
allows you to specify the number of seconds until the
machine switches to fax reception.
If you have subscribed to Duplex Ringing service in
Hong Kong, the telephone will ring a specified number of
times when there is an incoming call with a fax distinctive
ring pattern. Then, the machine will switch to fax
reception automatically without the handset being picked
up.
The number of times to ring the telephone until switching
to fax reception can be changed.
Set the machine to enable you to initiate fax reception
from a connected telephone (remote reception).
Remote Reception
Note
When the answering machine is connected to the machine:
If the answering machine is set to the answering mode, set User-friendly reception in
Advanced to ON. If the call is a fax, the machine will receive the fax automatically.
If the answering mode is turned off on the answering machine, pick up the handset. If you
hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset.
If Manual/auto switch in Advanced is set to ON, set RX start time to longer than the time
before the answering machine starts playing the answering message. After making this
setting, we recommend that you call the answering machine using a mobile phone, etc. to
confirm that messages are recorded successfully in the answering machine.
Set your answering machine to answering mode and adjust it as follows:
- The entire message should be no longer than 15 seconds.
- In the message, tell your callers how to send a fax.
When the call is a voice call:
The telephone will ring when a call incomes.
Pick up the handset, and talk on the telephone.
Note
If the machine unexpectedly switches to fax reception
during telephone calls, set User-friendly reception in
Advanced to OFF.
If Manual/auto switch in Advanced is set to ON, you
must answer an incoming call by picking up the handset
within the time specified in RX start time. Otherwise the
machine will switch to fax reception.
• When FAX only mode is selected:
When the call is a fax:
The machine will receive the fax automatically.
Note
If a telephone is connected to the machine, the
telephone will ring when a call incomes.
You can change the number of times to ring the
telephone with Incoming ring in Advanced.
• When DRPD or Network switch is selected:
When the call is a fax:
The telephone will ring when a call incomes.
The machine will receive the fax automatically when the fax
ring pattern is detected.
Note
You can change the number of times to ring the
telephone.
Advanced Settings of Receive Mode
When the call is a voice call:
The telephone will ring when a call incomes.
When the machine does not detect the fax ring pattern, the
telephone will continue ringing.
Pick up the handset, and talk on the telephone.
Note
To use this feature, you need to subscribe to a
compatible service provided by your telephone company.
For DRPD
You need to select the appropriate ring pattern on the
machine.
Setting the DRPD Ring Pattern (US and Canada only)
For Network switch
The name of this service varies depending on the
country or region of purchase. This setting may not be
also available depending on the country or region of
purchase.
Changing the Paper Settings
This machine prints received faxes to paper loaded in the machine beforehand. You can use the operation
panel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
If the size of loaded paper is different from that specified in the paper size setting, the received faxes
. is
are stored in the machine's memory and FAX output error Check the page size and select
displayed on the LCD. In this case, load the same size of paper as that specified in the paper size
setting, then press the OK button.
You can also press the Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
If no paper is loaded in the cassette (lower), or paper has run out while printing is in progress, the
received faxes are stored in the machine's memory and FAX output error There is no paper in the
when finished. is displayed on the LCD. In
cassette (lower). Check the following and press
this case, load paper in the cassette (lower) and press the OK button.
You can also press the Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
Note
If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches,
the sender's machine may send the fax automatically reduced in size or divided, or send only a part of
the original.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
FAX paper settings, then press the OK button.
The FAX paper settings screen is displayed.
5. Specify the settings.
Use the
button to change the setting item and use the
1. Page size
Select the page size from A4, Letter, or Legal.
button to change the setting.
2. Type
The paper type is set to Plain paper.
3. 2-sidedPrintSetting
Select two-sided printing or single-sided printing.
Two sided printing is available for black & white faxes. Color faxes are printed on the single-side
of paper regardless of this setting.
After 2-sided is selected for 2-sidedPrintSetting, press the right Function button to specify the
stapling side.
Note
When Page size is set to A4 or Letter, the received faxes are printed on the two-sides of
paper.
6. Press the OK button.
The LCD returns to the Fax menu screen.
Advanced Settings of Receive Mode
You can specify the advanced settings of each receive mode.
This section describes the procedure to specify the advanced settings of the receive mode and the setting
items.
Specify the advanced settings following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the center Function button.
The Receive mode settings screen is displayed.
4. Use the
button to select a receive mode, then press the right Function button.
5. Use the
button to select a setting item, then press the OK button.
6. Use the
button to specify the setting, then press the OK button.
Depending on the setting items, the related setting items are displayed after you specify the setting of
button again to specify the setting, then
the advanced settings and press the OK button. Use the
press the OK button.
For details on advanced settings of each receive mode, see below.
Advanced setting in TEL priority mode
Advanced setting in FAX only mode
Advanced setting in DRPD
Advanced setting in Network switch
Note
Refer to Receiving Faxes for information on receiving faxes or the procedure for each receive mode.
DRPD is available only in the US and Canada.
Network switch may not be available depending on the country or region of purchase.
Advanced setting in TEL priority mode
You can specify the following setting items.
• Manual/auto switch
If you select ON, the machine automatically receives faxes after the external device rang a specified
length of time.
You can specify the length of time until automatic reception is started.
• User-friendly reception
If you select ON, the machine automatically switches from telephone calling to fax reception by
detecting the fax signal (CNG signal) when you lift the handset of the telephone or the answering
machine answers. When you have an answering machine connected to the machine, select ON to
switch to fax reception automatically after the answering machine answers.
If you select OFF, the machine does not switch from telephone calling to fax reception automatically
even if the machine detects the fax signal (CNG signal). Select OFF if you want the machine not to
switch automatically during a call.
Note
If you subscribe to Duplex Ringing service in Hong Kong, the number of times the external device
rings specified with Incoming ring in FAX only mode is available in TEL priority mode.
If you want to specify the number of times the external device rings in TEL priority mode, select FAX
only mode on the Receive mode settings screen, specify the number of times the external device
rings with Incoming ring, then switch to TEL priority mode on the Receive mode settings screen.
If you subscribe to Duplex Ringing service in Hong Kong, we recommend that Manual/auto switch
be set to OFF.
Advanced setting in FAX only mode
You can specify the following setting item.
• Incoming ring
You can specify the number of times the external device rings when incoming.
Advanced setting in DRPD
You can specify the following setting items.
• DRPD: FAX ring pattern
Sets the distinctive ring pattern of a call that the machine assumes is a fax call.
If you subscribe to a DRPD service, set the ring pattern to match the pattern assigned by your
telephone company.
• Incoming ring
You can specify the number of times the external device rings when incoming.
Advanced setting in Network switch
You can specify the following setting item.
• Incoming ring
You can specify the number of times the external device rings when incoming.
Memory Reception
If the machine was not able to print the received fax, the received fax is stored in the machine's memory.
The FAX Memory lamp is lit and Received in memory. is displayed on the LCD.
Important
If the power plug is disconnected, all faxes stored in the machine's memory are deleted. The next
time you turn the machine on, press the OK button after a confirmation screen is displayed. The list of
the faxes deleted from the machine's memory (MEMORY CLEAR REPORT) will be printed.
If the machine receives a fax under one of the following conditions, the received fax will be automatically
stored in the machine's memory.
• The machine is set to store received faxes in its memory:
When Do not print is selected for Received documents in Auto print settings under FAX settings,
the received faxes are stored in the machine's memory.
You can print the faxes stored in the machine's memory from the Memory reference screen in the Fax
menu.
Printing a Document in Machine's Memory
Note
To print the received faxes automatically, select Print for Received documents in Auto print
settings under FAX settings.
Auto print settings
• An error has occurred on the machine:
If you select Print for Received documents in Auto print settings under FAX settings, a received
fax will be printed automatically. However, if any of the following errors occurs, the received fax will not
be printed. It will instead be stored in the machine's memory.
When the error is resolved, the fax stored in the machine's memory is printed automatically.
• The amount of remaining ink is insufficient to print a fax:
Replace the ink tank.
Replacing an Ink Tank
Note
You can set the machine to forcibly print a received fax even if the ink has run out.
Set Print when out of ink in Auto print settings under FAX settings to Print.
However, part or all of the fax may not be printed since the ink has run out.
Also, the contents of the fax will not be stored in the machine's memory.
If the ink has already run out, we recommend that Do not print be selected for Received
documents in Auto print settings under FAX settings to store the received fax in the
machine's memory. After you replace the ink tank and select Print for Received documents
in Auto print settings, the fax stored in the machine's memory will be printed automatically.
Auto print settings
• Paper has run out:
Load the paper and press the OK button.
• A different size of paper from that specified by Page size is loaded:
Load the same size of paper as that specified by Page size, then press the OK button.
• You pressed the Stop button to cancel printing of a fax:
Press the FAX button to resume printing of the fax.
Note
The machine can store up to max. 250 pages* (max. 30 documents) of faxes in the machine's
memory.
* When using ITU-T No.1 chart (Standard mode)
If the machine's memory becomes full during memory reception, only pages which already have been
received are stored in the memory. Print the received faxes stored in the machine's memory or save
them on the USB flash drive, delete them from the machine's memory, and have the sender resend the
faxes.
Document Stored in Machine's Memory
Receiving Faxes Using Useful Functions
Saving Received Faxes Automatically on a USB Flash Drive
Remote Reception
Rejecting Fax Reception
Using the Caller ID Service to Reject Calls
Saving Received Faxes Automatically on a USB Flash Drive
You can save received faxes on a USB flash drive as PDF files automatically when receiving a fax.
This section describes the procedure to enable the machine to save received faxes on a USB flash drive
automatically.
Important
Do not remove the USB flash drive from the machine when the machine is set to save received faxes
on a USB flash drive automatically.
For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media
periodically to avoid unexpected accidents.
We assume no responsibility for damage to or loss of data for whatever reason even within the
warranty period.
Awaiting document processing. is displayed on the LCD and the faxes are stored in the machine's
memory when the received faxes are not saved on the USB flash drive because the USB flash drive is
not inserted or because it is not writable.
You can save the faxes stored in the machine's memory to the USB flash drive manually. Delete the
unnecessary fax from machine's memory after saving to the USB flash drive.
Saving a Document in Machine's Memory to USB Flash Drive
Deleting a Document in Machine's Memory
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Insert the USB flash drive into the USB flash drive port.
Inserting the USB Flash Drive
3. Press the MENU button.
The menu screen is displayed.
4. Select
Setup, then press the OK button.
5. Select
Device settings, then press the OK button.
6. Use the
button to select FAX settings, then press the OK button.
7. Use the
button to select Auto save setting, then press the OK button.
8. Use the
button to select ON, then press the OK button.
Note
You can save up to 250 pages of fax as one PDF file.
You can save up to 2000 PDF files on a USB flash drive.
If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message
is displayed on the LCD. Press the OK button to dismiss the error.
The folder and file name of faxes saved on the USB flash drive is as follows:
Folder name: CANON_SC\FAXDOC\0001
File name (file extension: PDF): Running numbers, starting from FAX_0001
File date: The date and time of saving as set in the machine.
For details on how to set the date and time:
Setting the Date and Time
When removing the USB flash drive, set Auto save setting to OFF.
• Importing Faxes Saved on a USB Flash Drive to the Computer
You can import faxes saved on a USB flash drive to the computer.
After saving faxes, connect the USB flash drive to the computer, then import the data.
Remote Reception
If the machine is located away from the telephone, pick up the handset of the telephone connected to the
machine and dial 25 (the remote reception ID) to receive faxes (remote reception).
• If you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on how to
switch to tone dialing, refer to your telephone's instruction manual.
• If you have an answering machine connected to the machine that can carry out remote control
operations, the security code for this function may be the same as the remote reception ID. In this
case, change the remote reception ID in Remote RX ID in Remote RX in Advanced FAX settings
under FAX settings.
Advanced FAX settings
Remote reception can be disabled.
Rejecting Fax Reception
You can set the machine to reject faxes with no sender information or those from specific senders.
Select one of the following conditions to reject faxes.
• Faxes with no caller identification.
• Faxes from senders not registered to the coded speed dial codes.
• Faxes from senders registered in the machine as rejected numbers.
Select a fax rejection condition following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select Security control, then press the OK button.
7. Use the
button to select FAX reception reject, then press the OK button.
8. Use the
button to select ON, then press the OK button.
9. Use the
button to select the fax rejection condition, then press the OK button.
No sender info.
Rejects faxes with no caller identification.
Coded dial unset
Rejects faxes from the senders not registered to coded speed dial codes.
Rejected numbers
Rejects faxes from the senders registered in the machine as rejected numbers.
For details on how to register the rejected number, see Registering the Rejected Number.
Note
When the machine rejects reception, Reception rejected. is displayed on the LCD.
Faxes with no caller identification are also rejected when the setting other than No sender info. is
selected.
Registering the Rejected Number
Register the rejected number following the procedure below.
1. When the confirmation screen to register the rejected number is displayed, use the
select Yes, then press the OK button.
button to
2. Use the
button to select the dial code to register, then press the OK button.
3. Use the
button to select a registration method, then press the OK button.
Register the rejected number depending on the registration method.
• Direct entry
When you select this registration method, the screen to register the fax/telephone number is
displayed.
The screen to enter the fax/telephone number is displayed when you press the OK button. Enter
the fax/telephone number you want to register, then press the left Function button.
• From outgoing call log
When you select this registration method, the screen to select the fax/telephone number from
the outgoing call logs is displayed.
Use the
button to select a fax/telephone number, then press the OK button.
• From incoming call log
When you select this registration method, the screen to select the fax/telephone number or the
name from the incoming call logs is displayed.
Use the
button to select a fax/telephone number or a name, then press the OK button.
Note
This registration method may not be available depending on the country or region of
purchase.
4. Press the left Function button to finalize registration.
Note
To register another rejected number, use the
rejected number.
button to select another dial code, then register the
You can register up to 10 rejected numbers.
You can print the list of rejected numbers (REJECTED NUMBER LIST).
Summary of Reports and Lists
To change the registered rejected number:
Select a registered rejected number you want to change, then press the OK button.
Use the
button to select Edit, then press the OK button.
The screen to change the registered rejected number is displayed.
Change the registered rejected number in the same procedure when you register.
Finalize registration in the same procedure when you register.
To delete the registered rejected number:
Select a registered rejected number you want to delete, then press the OK button.
Use the
button to select Delete, then press the OK button.
The confirmation screen is displayed.
Use the
button to select Yes, then press the OK button.
You can register the rejected number in Rejected numbers under TEL number registration in the
Fax menu.
Using the Caller ID Service to Reject Calls
If you subscribe to the Caller ID service, the machine detects the sender's Caller ID. If the sender's ID
matches the condition specified in this setting, the machine rejects the phone call or fax reception from the
sender.
Note
This setting may not be supported depending on the country or region of purchase.
Contact your telephone company to confirm whether it provides this service.
Specify the setting following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the MENU button.
The menu screen is displayed.
3. Select
Setup, then press the OK button.
4. Select
Device settings, then press the OK button.
5. Use the
button to select FAX settings, then press the OK button.
6. Use the
button to select Security control, then press the OK button.
7. Use the
button to select Caller rejection, then press the OK button.
8. Use the
button to select Yes, then press the OK button.
The Caller rejection conditions screen is displayed.
9. Specify the rejection conditions.
Use the
button to select a setting item and use the
button to select Accept or Reject.
Anonymous no.
Selects whether to reject a phone call or fax reception from an anonymous number.
Out of area no.
Selects whether to reject a phone call or fax reception out of the subscribed service area.
Rejected numbers
Selects whether to reject a phone call or fax reception from the specified numbers.
10. Press the OK button to finish specifying the rejection conditions.
If you select Reject for Rejected numbers, Register rejected numbers? is displayed on the LCD.
Use the
button to select Yes, then register the rejected number.
For details on how to register the rejected number, see Registering the Rejected Number.
Note
Even if you select Reject, the machine rings once.
(The machine may not ring depending on the country or region of purchase.)
Other Useful Fax Functions
Using the Information Services
Transmission/Reception of Faxes Using ECM
Document Stored in Machine's Memory
Summary of Reports and Lists
Using the Information Services
You can use various information services such as provided by banks, and make airline reservations or
hotel reservations. Since these services require tone dialing to use their services, you need to temporarily
switch to tone dialing if your machine is connected to a rotary pulse line.
Using the Touch Tone Line
Using the Rotary Pulse Line
Important
You may need to contract with the service providers for some information services. For details,
contact the service providers.
Using the Touch Tone Line
• Dialing by Using the Hook Button
Note
You can use the Hook button only when Hook key setting in Security control under FAX
settings is set to Enable.
Security control
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the Hook button.
4. Use the Numeric buttons to dial the number of the information service.
5. When the recorded message for the information service answers, use the Numeric buttons to
press the numbers in accordance with the message.
6. Press the Hook button to finish using the service.
• Dialing by Using the Telephone Connected to the Machine
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Lift the handset of the telephone.
4. Use the telephone to dial the number of the information service.
5. When the recorded message for the information service answers, use the telephone to press the
numbers in accordance with the message.
6. Hang up the handset to finish using the service.
Using the Rotary Pulse Line
• Dialing by Using the Hook Button
Note
You can use the Hook button only when Hook key setting in Security control under FAX
settings is set to Enable.
Security control
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the Hook button.
4. Use the Numeric buttons to dial the number of the information service.
5. When the recorded message for the information service answers, press the Tone button to switch
to tone dialing.
6. Use the Numeric buttons to press the numbers in accordance with the message.
7. Press the Hook button to finish using the service.
• Dialing by Using the Telephone Connected to the Machine
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Lift the handset of the telephone.
4. Use the telephone to dial the number of the information service.
5. When the recorded message for the information service answers, use the telephone to switch to
tone dialing.
When you dial the number of the information service using the telephone connected to the
machine, you cannot use the machine to switch to tone dialing. For instructions on how to switch
to tone dialing, refer to your telephone's instruction manual.
6. Use the telephone to press the numbers in accordance with the message.
7. Hang up the handset to finish using the service.
Transmission/Reception of Faxes Using ECM
This machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine is
compatible with ECM, ECM automatically corrects errors and resends the fax.
Note
If the sender's or recipient's fax machine is not compatible with ECM, the fax will be sent/received
without automatic error correction.
To receive color faxes, make sure that ECM RX in Adv. communication settings in Advanced FAX
settings under FAX settings is set to ON.
Advanced FAX settings
To disable ECM transmission/reception, set ECM TX and ECM RX in Adv. communication settings
to OFF.
Transmission may take longer when ECM is enabled.
Document Stored in Machine's Memory
If the sending faxes is not complete or the machine was not able to print the received faxes, these faxes
are stored in the machine's memory.
If an error occurred during a fax transmission, the document is not stored in the machine's memory.
In the following cases, the machine is not able to print the received fax and will automatically store the fax
in its memory.
• The amount of remaining ink is insufficient to print a fax.
• Paper has run out.
• A different size of paper from that specified by Page size is loaded.
• Do not print is selected for Received documents in Auto print settings
under FAX settings.
• You pressed the Stop button to cancel printing of a received fax.
Important
If you unplug the power cord of the machine, all faxes stored in the machine's memory are deleted.
For details on how to unplug the power cord, refer to Notice for Unplugging the Power Cord.
You can print or delete the faxes stored in the machine's memory. You can also save the received faxes
stored in the machine's memory on the USB flash drive.
• To print a document in the machine's memory:
Printing a Document in Machine's Memory
• To delete a document in the machine's memory:
Deleting a Document in Machine's Memory
• To save a document on a USB flash drive
Saving a Document in Machine's Memory to USB Flash Drive
Note
When confirming, printing, or deleting a document stored in the machine's memory, you specify it by
its transaction number. If you do not know the transaction number for your target document, print the
list of documents (MEMORY LIST) first.
For details on how to print MEMORY LIST, see Printing a List of the Document in Machine's Memory.
Printing a Document in Machine's Memory
You can print a specified document in the machine's memory or print all the documents in its memory at a
time.
When printing a specified document, you specify it by its transaction number. If you do not know the
transaction number for your target document, print the list of documents (MEMORY LIST) first.
Printing a List of the Document in Machine's Memory
Printing a Specified Document in Machine's Memory
Printing All the Documents in Machine's Memory
Note
MEMORY LIST shows the transaction number of the unsent or unprinted fax (TX/RX NO.),
transaction mode, recipient's number, and the date and time of the transaction.
Printing a List of the Document in Machine's Memory
Print the list of the documents (MEMORY LIST) following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Load paper.
Loading Paper
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
6. Use the
button to select Print memory list, then press the OK button.
7. Use the
button to select Yes, then press the OK button.
The list of documents stored in the machine's memory is printed.
Note
A transaction number from "0001" to "4999" indicates a document being sent. A transaction number
from "5001" to "9999" indicates a document being received.
Printing a Specified Document in Machine's Memory
Specify the document and print it following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Load paper.
Loading Paper
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
6. Use the
button to select Print specified document, then press the OK button.
The document selection screen is displayed.
A. Date and time of transaction and fax/telephone number
B. Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent.
A transaction number from "5001" to "9999" indicates a document being received.
C. Color information
Color is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
7. Use the
OK button.
button to select the transaction number of the document you want to print, then press the
The confirmation screen is displayed.
8. Use the
button.
button to select whether to print only the first page of the document, then press the OK
• If you select Yes:
Only the first page of the document will be printed.
The document is still stored in the machine's memory.
• If you select No:
All pages of the document will be printed.
The screen to confirm whether to delete the printed document in the machine's memory is
displayed.
button and press the OK button, the printed document in the
If you select Yes using the
machine's memory is deleted.
Note
If there are no documents stored in the machine's memory, There is no document that can be
printed. is displayed. Press the OK button to return to the previous screen.
Printing All the Documents in Machine's Memory
Print all the documents in the machine's memory following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Load paper.
Loading Paper
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
6. Use the
button to select Print all received documents, then press the OK button.
The confirmation screen is displayed.
7. Use the
button to select Yes, then press the OK button.
All the documents in the machine's memory will be printed.
Each time a document is printed, the screen to confirm whether to delete the printed document in the
machine's memory is displayed.
If you select Yes using the
button and press the OK button, the printed document in the
machine's memory is deleted.
Deleting a Document in Machine's Memory
You can delete a specified document in the machine's memory or delete all the documents in its memory at
a time.
Deleting a Specified Document in Machine's Memory
Deleting All the Documents in Machine's Memory
Note
When deleting a specified document, you specify it by its transaction number. If you do not know the
transaction number for your target document, print the list of documents (MEMORY LIST) first.
Printing a List of the Document in Machine's Memory
Deleting a Specified Document in Machine's Memory
Specify the document and delete it following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
5. Use the
button to select Delete specified document, then press the OK button.
The document selection screen is displayed.
A. Date and time of transaction and fax/telephone number
B. Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent.
A transaction number from "5001" to "9999" indicates a document being received.
C. Color information
Color is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
6. Use the
button to select the transaction number of the document you want to delete, then press
the OK button.
The confirmation screen is displayed.
7. Use the
button to select Yes, then press the OK button.
The specified document will be deleted from machine's memory.
Note
If there are no documents stored in the machine's memory, There is no document that can be
deleted. is displayed. Press the OK button to return to the previous screen.
Deleting All the Documents in Machine's Memory
Delete all the documents in the machine's memory following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the left Function button.
The Fax menu screen is displayed.
4. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
5. Use the
button to select Delete all documents in memory, then press the OK button.
The confirmation screen is displayed.
6. Use the
button to select Yes, then press the OK button.
All the documents in the machine's memory will be deleted.
Saving a Document in Machine's Memory to USB Flash Drive
You can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using
the operation panel of the machine.
You can save a specified document in the machine's memory to the USB flash drive or save all the
documents in its memory to the USB flash drive at a time.
Saving a Specified Received Document in Machine's Memory to USB Flash Drive
Saving All the Received Documents in Machine's Memory to USB Flash Drive
Important
Do not remove the USB flash drive from the machine until saving is complete.
For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media
periodically to avoid unexpected accidents.
We assume no responsibility for damage to or loss of data for whatever reason even within the
warranty period.
Note
When saving a specified document, you specify it by its transaction number. If you do not know the
transaction number for your target document, print the list of documents (MEMORY LIST) first.
Printing a List of the Document in Machine's Memory
After saving the fax in the machine's memory to the USB flash drive, the fax is still stored in the
machine's memory.
For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's
Memory.
Saving a Specified Received Document in Machine's Memory to USB Flash Drive
Specify the received document and save it on the USB flash drive following the procedure below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Insert the USB flash drive into the USB flash drive port.
Inserting the USB Flash Drive
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
6. Use the
button to select Save specified document, then press the OK button.
The document selection screen is displayed.
A. Date and time of transaction and fax/telephone number
B. Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent.
A transaction number from "5001" to "9999" indicates a document being received.
C. Color information
Color is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
7. Use the
OK button.
button to select the transaction number of the document you want to save, then press the
The specified document is saved on the USB flash drive.
Note
If there are no documents stored in the machine's memory, There is no document that can be
saved. is displayed. Press the OK button to return to the previous screen.
Saving All the Received Documents in Machine's Memory to USB Flash Drive
Save all the received documents in the machine's memory to the USB flash drive following the procedure
below.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Insert the USB flash drive into the USB flash drive port.
Inserting the USB Flash Drive
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
Memory reference, then press the OK button.
Note
If no document is stored in the machine's memory, There is no document in memory. is
displayed. Press the OK button to return to the previous screen.
6. Use the
button to select Save all documents, then press the OK button.
7. When the confirmation screen is displayed, use the
button.
button to select Yes, then press the OK
All the documents in the machine's memory will be saved to the USB flash drive.
Note
You can save up to 250 pages of fax as one PDF file.
You can save up to 2000 PDF files on a USB flash drive.
Faxes are saved according to the order of the transaction number when Save all documents is
selected.
If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message
is displayed on the LCD. Press the OK button to dismiss the error.
The folder and file name of faxes saved on the USB flash drive is as follows:
Folder name: CANON_SC\FAXDOC\0001
File name (file extension: PDF): Running numbers, starting from FAX_0001
File date: The date and time of saving as set in the machine.
For details on how to set the date and time:
Setting the Date and Time
• Importing Faxes Saved on a USB Flash Drive to the Computer
You can import faxes saved on a USB flash drive to the computer.
After saving faxes, connect the USB flash drive to the computer, then import the data.
Summary of Reports and Lists
The machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/
telephone number or the current settings.
Type of Reports and Lists
Printing Report or List
Type of Reports and Lists
Report or List
Description
ACTIVITY REPORT
Shows recent fax transactions at sight.
• You can print ACTIVITY REPORT manually.
For details on the procedure to print, see Printing Report or List.
• The * (asterisk) is appended to the history already printed on ACTIVITY
REPORT.
• If you select Print for Activity report in Auto print settings under FAX
settings, the machine prints ACTIVITY REPORT for the 20 histories of sent
and received faxes automatically.
Auto print settings
Telephone number
list
• CODED SPEED
DIAL
TELEPHONE
NO. LIST
• GROUP DIAL
TELEPHONE
NO. LIST
Lists the numbers and names registered.
You can print the list for coded speed dial and group dial.
For details on the procedure to print, see Printing Report or List.
USER'S DATA LIST
Lists the current settings of the machine and the registered sender information.
For details on the procedure to print, see Printing Report or List.
Lists the documents currently stored in the machine's memory.
For details on the procedure to print, see Printing Report or List.
MEMORY LIST
Note
You can print MEMORY LIST by selecting Print memory list in Memory
reference in the Fax menu.
Printing a List of the Document in Machine's Memory
REJECTED
NUMBER LIST
Lists the rejected numbers.
For details on the procedure to print, see Printing Report or List.
CALLER HISTORY
Lists the caller history.
This list is available when Caller ID service is subscribed.
For details on the procedure to print, see Printing Report or List.
This list may not be supported depending on the country or region of purchase.
Either of these reports is printed after each fax transmission.
• At the time of purchase, ERROR TX REPORT is set to be printed only when a
transmission error occurred.
You can set the machine to print TX REPORT each time it sends a document,
or disable printing of the report by selecting TX report in Auto print settings
under FAX settings.
You can also specify the print setting so that the first page of the fax is printed
TX REPORT/ERROR
along with the report.
TX REPORT
Auto print settings
Note
The first page of the fax is not printed in color transmission.
• MULTI TRANSMISSION REPORT is printed after sequential broadcasting of a
document.
• If an error occurs when you send a fax, the error number is printed on ERROR
TX REPORT (there are some errors for which the cause is also printed).
For details on the error number, see Errors When You Send a Fax.
MULTI
TRANSMISSION
REPORT
This report is printed after sequential broadcasting of a document.
Confirms whether the transmission to all the recipients has been completed
successfully.
The procedure to print and the error number is same as TX REPORT.
RX REPORT
This report is printed after each fax reception.
• At the time of purchase, the machine is set so that RX REPORT is not printed
at all.
You can set the machine to print RX REPORT each time it receives a
document, or only when an error occurs by selecting RX report in Auto print
settings under FAX settings.
Auto print settings
• If an error occurs when you receive a fax, the error number is printed on RX
REPORT (there are some errors for which the cause is also printed).
For details on the error number, see Errors When You Receive a Fax.
Lists the deleted faxes in the machine's memory if the faxes stored in the
machine's memory are deleted by a power failure or unplugging the power cord.
When the machine is turned on, The power cord has been unplugged and
MEMORY CLEAR
REPORT
unsent/received docs in memory have been lost. Load paper and select
to print a list of the lost docs. is displayed on the LCD. MEMORY CLEAR
REPORT is printed by pressing the OK button.
Printing Report or List
This section describes the procedure to print the report or the list manually.
Print the following report or list manually.
• ACTIVITY REPORT
• Telephone number list (CODED SPEED DIAL TELEPHONE NO. LIST/GROUP DIAL TELEPHONE
NO. LIST)
• USER'S DATA LIST
• MEMORY LIST
• REJECTED NUMBER LIST
• CALLER HISTORY
Note
CALLER HISTORY may not be supported depending on the country or region of purchase.
1. Make sure that the machine is turned on.
Confirming that the Power Is On
2. Load paper.
Loading Paper
3. Press the FAX button.
The Fax standby screen is displayed.
4. Press the left Function button.
The Fax menu screen is displayed.
5. Select
6. Use the
Print reports/lists, then press the OK button.
button to select the report or list you want to print, then press the OK button.
• When you select Telephone number list:
button to select Coded speed dial or Group dial, then press the OK button.
Use the
If you select Coded speed dial, select whether to print CODED SPEED DIAL TELEPHONE
NO. LIST in alphabetical order of the registered names, then press the OK button. If you select
Yes, the machine prints CODED SPEED DIAL TELEPHONE NO. LIST with the destination
names in alphabetical order. If you select No, the machine prints CODED SPEED DIAL
TELEPHONE NO. LIST with the registered entries in numerical order.
If you select Group dial, the confirmation screen is displayed. Select Yes, then press the OK
button. The machine prints GROUP DIAL TELEPHONE NO. LIST.
• When you select an item other than Telephone number list:
The confirmation screen is displayed. Select Yes, then press the OK button.
The machine prints the selected report or list.
Errors When You Send a Fax
If an error occurs when you send a fax, the error number is printed on ERROR TX REPORT (there are
some errors for which the cause is also printed).
The causes corresponding to the error numbers are as follows.
No.
Cause
Action
Document is jammed in
the ADF.
The document is jammed in the ADF.
When the error is cleared, redo the operation.
#003
Document is too long.
You attempted to send a document longer than 15.75 inches /
400 mm.
You cannot send a document longer than 15.75 inches / 400
mm from the ADF.
"#003" is also printed if it takes time to send a page. Divide
the document or set the image quality (Fax resolution) to a
lower setting, then resend it.
#005
No answer.
The recipient's fax machine does not respond.
Contact the recipient and have the recipient check that the
telephone line is connected correctly.
#012
No paper is in the
recipient's fax machine.
There is no paper in the recipient's fax machine.
Contact the recipient and have the recipient load paper.
#017
No tone is detected.
The machine could not detect the dial tone.
Dial tone detect in Advanced FAX settings under FAX
settings is set to ON. Set to OFF.
Advanced FAX settings
#018
Line was busy.
The fax/telephone number you dialed is busy.
Try dialing again after waiting for a moment.
#022
Number is deleted.
The fax/telephone number registered to the speed dial is
incorrect.
Check the recipient's fax/telephone number, correct the fax/
telephone number registered to the speed dial code, then
send the document again.
Changing Registered Information
#037
Memory is full.
The machine could not send a fax because its memory is full.
Delete contents in memory, then send a fax again.
Document Stored in Machine's Memory
#059
Transmission has been
canceled due to a fax
information mismatch.
Transmission has been canceled because the machine could
not detect the recipient's fax machine information or the
information did not match the dialed number. This message is
displayed when Check RX FAX information in Security
control under FAX settings is set to ON.
For details, see Sending Faxes after Checking Information
(Checking the Recipient's Information).
#085
Try again in black & white
transmission.
The recipient's fax machine is not color-compatible.
Resend the document in black & white.
#099
The Stop button was
pressed during
transmission.
The Stop button was pressed to cancel transmission of the
document. Resend it if necessary.
#001
#412
The fax could not be sent
from the computer.
The fax could not be sent from the computer (Windows only).
Ensure that the machine is connected with the computer
correctly and redo operation.
Errors When You Receive a Fax
If an error occurs when you receive a fax, the error number is printed on RX REPORT (there are some
errors for which the cause is also printed).
The causes corresponding to the error numbers are as follows.
No.
Cause
Action
It takes too long to receive
a page.
Contact the sender and have the sender divide the fax or set
the image quality (Fax resolution) to a lower setting and
resend it.
No answer.
When receiving a fax manually, the machine could not detect
the signals from the sender's fax machine.
Contact the sender and have the sender resend it, or set the
machine to receive the fax automatically.
#037
Memory is full.
The machine could not receive a fax because its memory is
full.
Delete contents in memory, then ask the sender to resend the
fax. See Document Stored in Machine's Memory.
#046
Reception has been
rejected due to the
specified fax rejection
condition.
Reception has been rejected because the fax matches the
fax rejection condition specified by FAX reception reject in
Security control under FAX settings.
For details, see Rejecting Fax Reception.
#099
The Stop button was
pressed during reception.
The Stop button was pressed to cancel reception of the fax.
Contact the sender and have the sender resend it if
necessary.
#003
#005
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