System Process
WSC On-Line Help
Overview
Asset Creation Developer Process Outline
Sydney Water’s Asset Creation Developer Process (ACDP) is an integral component of the New South Wales
Government's broader Urban Development Process, which is depicted in the Asset Creation Developer Process –
Quality System Overview.
The Asset Creation Developer Process (ACDP) constitutes Sydney Water’s Development Services process and
generally commences when a Developer is referred to Sydney Water through the Local Government development
approval process. Alternatively, applications may be submitted from Other Authorities whose proposed works may
impact on existing Sydney Water infrastructure.
The following suite of documents, reference materials, manuals and the e-Developer workflow tool are for all internal
and external stakeholders involved in the process of asset creation by Developers. Together they form the definitive
‘How to’ for all aspects of the ACDP and are available from the e-Developer main page. Changes and Improvements to
the Asset Creation Developer Process are facilitated by the ACDP Business Improvement protocol.
e-Developer Documentation:
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On Line Help (User Guides and Instructions)
Work Instructions (WIs)
Supplementary Procedures
ACDP Procedure Manuals and Reference Materials:
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Supplier Management Process
Developer Related Field Procedures
Supplier Instructions
Asset Protection Manual
Development Policies web site
National Water and Sewer Codes
Easement/Land Operational Guidelines
ACDP Business Improvement Protocol
The above documents map the process and work practices for management of the acquisition of Developer-funded
infrastructure and related property interests, and identifies process interfaces with the following Sydney Water internal
and external stakeholders:
Internal Stakeholders:
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Development Services
Asset Management
Asset Solutions
Plumbing and Inspection Services (PIAS)
Group Property
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Civil Maintenance
Development Performance
Development Coordination
Environmental Services
External Stakeholders:
Suppliers
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Water Servicing Coordinators (WSC)
Designers,
Constructors and
Field Testers
Suppliers to the Developer Process are managed through a separate process of accreditation and monitoring (Refer
AC Manual 4).
Sydney Water has compiled a database of accredited Suppliers to the process Lists are available on the SWC
web site, to access this information (refer to: Links
Links Process).
Sydney Water makes no representation as to the suitability of any person, firm or corporation whose name appears on
the list. Any person who wishes to engage a Water Servicing Coordinator, Designer, Constructor or Field Tester should
make his or her own enquiries about the suitability of any particular Supplier.
The ACDP schematic overview is a representation of the major components and streams within the Sydney Water
Corporation e-Developer workflow tool. It also illustrates the break-up of the process into the Define, Design, Acquire
and Review phases.
The schematic shows where and why a Development Application is generated, the process itself formally commences
only when the application is submitted by the WSC via e-Developer. The Development Services Business manages the
overall process within Sydney Water, although substantial interaction takes place between the Development Services
Representative (DSR) and suppliers to the process both internal and external to Sydney Water.
Once Sydney Water has received an electronic application an intensive investigation takes place. A Business
Response is defined and issued to the WSC. Depending on the contents of the Business Response, the e-Developer
workflow progresses the application through a number of alternative streams, which are depicted in the schematic
overview.
Project Finalisation and the issue of a Section 73 Certificate (if appropriate) concludes each alternative stream and
constitutes the acquisition phase of the ACDP.
The Schematic Overview should not be seen as a formal flowchart or process map, but is meant to stand alone purely
as a representation of the major streams within Sydney Water’s Developer Process.
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About e-Developer
The aim of the e-Developer process is to allow Water Servicing Coordinators (WSC) to electronically submit developer
applications for assessment.
The WSC is provided access to the SWC geographic database (Hydra) to download areas for the purpose of creating
proposed development layers and design plans which are required to support their application.
The e-Developer process commences with the submission of the application and usually concludes with the issue of
the S73 Certificate. A simplified view of the overall process is shown in figure 1.
Fig. 1 e-Developer Process Overview
e-Developer is an Internet deployed software application that manages and distributes work items to all users
according to pre-defined rules. The work items that you are required to complete are automatically routed to either a
specific work group queue or directly to your Inbox.
e-Developer automatically generates e-mail notifications to Team Leaders/managers when work items become
overdue. This assists team leaders and managers to manage their team’s workloads.
Procedures
The e-Developer online help consists of the following procedures:
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Getting started
General Tasks
Mapping
Enquiries
Links
Diary
Car Management
Reassign Case
Definitions
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Getting Started
This section describes how to access and use-e-Developer to complete common tasks associated with the eDeveloper process
This section consists of the following procedures:
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Access e-Developer
Use e-Developer
Use online help
LOG IN TO e-DEVELOPER
Why
Use this procedure to login to e-Developer
Who
WSC, DSR, SWC Auditor
When
You need to complete tasks within the developer process.
Before you start
•
•
You need your Novell LAN user ID and password.
Without a user ID and password, you are unauthorised to access the system.
For SWC staff, the password rules associated with your e-Developer password are the
same as those for your Windows password.
To protect SWC data, always keep your password safe:
Password rules
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Do not tell anyone your password.
Do not use words or names that can be easily guessed. Memorise your
password.
Do not write it down.
If you forget your password, contact the e-Developer System Administrator.
Worksteps
1. On the desktop, double click the Internet Explorer icon.
The User’s home page displays.
2. Do one of the following:
If
You are accessing eDeveloper for the first
time.
Then ...
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Type the URL address that was supplied to you when you completed you eDeveloper training. https://un032pctx.sw.com.au/edeveloper_prd/login.jsp
The Enter Network Password screen displays.
For faster access next time, add this screen to Favourites by selecting Favourites
Add to Favourites.
You have added the eDeveloper login screen
to Favourites
•
Select Favourites Sydney Water e-Developer Login.
The Enter Network Password screen displays.
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3. Update the following mandatory and optional fields:
Field
Do this ...
User name
If you are SWC staff, type your user NetWare login ID.
Password
If you are a WSC, type your e-Developer user name. (SWC will advise you of this.)
If you are SWC staff, type your NetWare password.
If you are a WSC, type your e-Developer password. (SWC will advise you of this.)
4. Click
.
The e-Developer main screen displays.
Note:
If you do not perform any e-Developer function for 30 mins you will be automatically logged out of e-Developer and
may loose any unsaved data.
When you try to use e-Developer again the log on screen displays and will need to login again. To do this, repeat steps
3-4.
Result
When the main e-Developer screen displays, you may select e-Developer tasks from the
Inbox or the e-Developer main menu as required.
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LOG OUT OF e-DEVELOPER
Why
Use this procedure to exit e-Developer
Who
All authorised Users
When
You should log off e-Developer when:
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you are not going to be using e-Developer for some time
you are finishing work for the day.
Worksteps
1. To log out of e-Developer and close the application, from the Internet Explorer toolbar, select
Result
The main e-Developer screen closes, the Internet Explorer window closes and you are logged
out.
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USING e-DEVELOPER
e-Developer is a web-based application which users access to complete work items and other tasks associated with
the e-Developer process. This section explains how to use the standard features of e-Developer to access work items
and complete certain common tasks.
USE THE MAIN e-DEVELOPER SCREEN
e-Developer is a web-based application displayed within the web browser, Internet Explorer. When you log on
successfully to e-Developer, the main e-Developer screen displays. This is the screen from which all e-Developer tasks
are begun.
When a WSC starts a development application via e-Developer, the application is automatically assigned a case
number. This is a unique number used to identify that application.
When SWC receives the application, an Operations Manager Development Services (OMDS) assigns responsibility for
that application to a particular DSR.
To process the application, the assigned DSR, the WSC and SWC auditors complete a series of procedures referred to
as work items.
In e-Developer, a work item is an electronic form in which the user provides information about a development
application in order to progress that application.
Work items may be assigned to an individual user (such as a DSR or WSC) or to a group (an SWC business area such
as Product and Asset Planning). The list of work items assigned to an individual or group is referred to as a work
queue.
The main e-Developer screen contains the following main elements:
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Work queues
Inbox buttons
Navigation buttons
Main menu
These elements are described below.
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Internet Explorer
Interface
e-Developer is displayed within the web browser, Internet Explorer.
If you have other e-Developer work items open and have not used them for 30 mins, when
you try to access the screens:
the screens will close
any unsaved data will be lost
the e-Developer login screen will display.
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Amendments Oct 08 The main menu Diary function added.
Navigation buttons
The main e-Developer screen contains two navigation buttons. Following is a description of
these buttons.
1. On the desktop, double click the Internet Explorer icon.
The User’s home page displays.
2. Do one of the following:
Navigation buttons
Name
Use
Click this button to access:
•
Home
•
Help
Work queues
the main e-Developer screen if you are on an eDeveloper work item
Or
the Sydney water home page if you are on the edeveloper main screen
Click this button to access System e-Developer online help
In e-Developer , there are two types of work queues:
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User queues
Group queues.
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Work items are directed either towards:
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an individual in which case they are placed in a single user queue (a DSR or
WSC)
•
Or
a group in which case they are placed in a group queue (eg Product and Asset
Planning)
Depending on your role, you will be able to see and access work items in one or more
queues:
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Accessing your user
queue
Work queues
Inbox
DSRs and WSCs can only see and access work items in their own user queue.
SWC auditors can only see and access work items in their group queue.
OMDS can see and access work items in their own user queue, their team
members’ user queues and the Team Leader group queue.
System Administrators can access all individual and group queues.
When you click
in the User Queue, your current work items display in the Inbox.
When you click
in the Group Queue, all work items for your group display in the
Inbox.
The Inbox contains a row for each work item in the selected work queue (if unfiltered, or
one row for each work item matching the current filter criteria).
You can sort the Inbox by selecting the title of a column. When you move the mouse
over the column title, the column title displays in bold text. Click the column title. The
Inbox sorts and refreshes the information and displays in descending order (by column
selected). You can select the column title again and the Inbox will display the information
in ascending order.
To access a work item, move the mouse over the Case Description column. The Case
Description displays in blue underlined text. Click this link.
The work item displays in a new browser window.
Whenever you keep or release a work item, the work item closes and the main eDeveloper screen redisplays. Once you have released a workitem the status will change
to 'Processed'. Do not attempt to re-open the work item.
To refresh the data in the Inbox, click
.
Note:
The Inbox usually refreshes automatically every two minutes. However you can refresh it
at any time by clicking
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For each work item, the Inbox shows the following details:
Work item data
Description
Status
The status of a work item may be one of the following:
New – waiting to be actioned
Processed - the work item has been completed and released. Once you click refresh
or the auto refresh has occurred, the system will remove the work item from the
work queue.
Kept – has been opened, actioned and saved, but has not yet been released
Locked – has been accessed by another user and can not be accessed by other
users. This status is applied to those work items in group queues which are being
worked on by a member of the group.
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Case No.
Shows the number of the case the work item relates to.
Case Description
Form Description
Shows brief address details of the case that the work item relates to.
To access the work item, click the link (blue underlined text). The work item displays in a
new browser window.
Shows an abbreviated version of the work item name.
Application Type
Shows the Application Type details of the case that the work item relates to.
Deadline
To meet SWC’s service level agreements some work items must be completed within an
agreed period. In these instances, Deadline shows the date by which the work item must be
completed.
The date the work item arrived in your work queue.
Arrival
Inbox buttons
Inbox buttons
Some buttons are displayed at the top of the Inbox. When you move your mouse over these
buttons, a tool tips message pops up and names the button. This is an easy way of finding out
why you might use the button. Following is a description of these buttons.
Name
Start a new case
Filter work queue
Refresh work queue
Forward
Sorting work items
Use to...
Access the Application Entry form.
For information on the Application Entry form, refer to:
Define Assets Submit a Developer Application
Filter the work items in the Inbox according to selected
criteria. Refer to Filtering work items below.
Update the Inbox with the latest work items.
Note: You can manually refresh the inbox when you have
kept or released a work item, this will update your work
queue.
forward selected work items to different DSRs. This
function is only available to Team Leaders
By default, work items are stored in descending date order, ie the last one received is
at the bottom of the Inbox.
To help you locate particular work items quickly, you can sort them by any of the
column headings, eg you can sort by Status, Case No. Form Description. To do so,
click the required column heading. The initial click displays work items in ascending
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order, subsequent clicks toggle the order between descending and ascending.
Filtering work items
You can limit the number of work items displayed in your Inbox by specifying filter
criteria. This can make it quicker and easier to find and work with the required work
items.
.
To filter work items, click
The Specify Filter Criteria screen displays.
Type or select the required criteria:
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Case Number or Case Number range
Form Description or Form Description range
Deadline date or deadline date range
Application Type or Application Type range
Independently or in conjunction with the above selections, select the required
checkboxes to filter for work items:
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with a deadline
whose deadline has expired
which can be forwarded to another user.
When you have specified the filter criteria, click
.
The Inbox redisplays showing only the relevant work items.
To remind you that a filter has been applied, the message Filter is ON displays in the
Inbox header.
To remove a filter and display all work items in your Inbox, click
.
The Specify Filter Criteria screen displays. Click
The criteria clears, the Inbox displays all work items and the Filter is ON message is
removed from the Inbox header.
Main menu
The main menu on the main e-Developer screen provides access to a number of
functions, which you can use at any time throughout the Developer process.
Main menu items
The main menu items you can see and access when you log on to e-Developer vary
according to your role. DSRs see all the menu items listed below. WSCs and SWC
auditors see some only.
If you move your mouse over a menu item, the item name highlights. Some menu
items have sub-items. To access a menu item or its sub items, click the menu item
name. A description of each menu item follows.
Menu Item
Click to ...
Redisplay your inbox when you have accessed another menu item.
Access:
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Hydra Download
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Hydra Enquiry
For information on each Hydra process, refer to: Mapping
Access the following enquiry types:
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About Mapping Process
Case enquiry
Case status
Case details
Suppliers
WSCs
For information on each enquiry type, refer to Enquiries About Enquiries)
Access the Diary menu item to create, update or view a diary entry.
For more information refer to: Diary
Create, view or update a diary entry
Access the following types of documents:
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WSC Work Instructions
WSC Forms used in the Developer Process
Supplier Instructions
SWC Policies
Industry papers
Access the CAR Management function. For information on the CAR management
process.
(Refer to CAR management
Logout of e-Developer.
About CAR management)
MOVE AROUND A WORK ITEM
Introduction
When you access a work item from your Inbox, the work item displays in a new browser
window.
You can return to the main e-Developer screen at any time by clicking
on the task bar at the bottom of the screen. Work items
include the features described below.
Work item title
The title of the work item displays at the top of the work item
Section title
Most e-Developer work items consist of a number of sections. The section title is
displayed in bold text at the top of each section.
Fields
An e-Developer field usually consists of two parts:
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•
the label text, describing the field
the input or display area.
e-Developer work items contain several types of fields described below:
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Field
Description
Mandatory Fields
Are pale green.
They must be completed before you can release the work item.
If you try to release the work item without completing a mandatory field, an error message
displays and the field is highlighted in red.
Are white.
They do not need to be completed to release the work item
Are grey.
You cannot access these fields to change information
Optional Fields
Display fields
Selection fields
Have a down arrow
When you click
entry.
Search fields
Date fields
a list of possible entries displays from which you select the required
Have a search
button at the end of the field.
When you click
a selection.
a window displays to allow you to enter search criteria and then make
Have a calendar button
To enter a date:
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•
Currency fields
at the end of the field.
at the end of the field.
Click
.
The Calendar window displays.
Locate and double click the required date.
The calendar window closes and the selected date displays in the date field.
Are fields that require you to enter a dollar value. To enter a value, type the amount
including cents. Do not type commas or the dollar sign. For example, to record $12,000,
type 12000.00.
Check boxes
Radio buttons
Indicate if an option is selected or not selected. A selected check box contains a tick,
When deselected, the check box is empty.
On some forms you can select multiple check boxes.
Indicate if an option is selected or not selected. A selected radio button contains a dot,
.
When deselected, a radio button is empty. You can select only one radio button from a
group of radio buttons.
Buttons
All work items contain a number of buttons that allow you to complete the work item. Following is a description of these
buttons.
Work Item buttons
Name
Use
This button displays in the top right corner of all work items. Do NOT use
this button to close the work item. If you do, the work item closes but no
data entered is saved.
Close
To close a work item without releasing it, click
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the form.
Data entered is saved and you can access the work item again later from
the Inbox.
Keep
Release
Retrieve template
If you wish to complete a work item later, click this button to close the
work item and return it to your Inbox. Its status will change to Kept and
you will be able to select it later to complete it.
This button displays on every work item. When you have completed a
work item, click this button to release the work item. The work item
closes and the next step in the e-Developer process is automatically
initiated.
This link displays on those work items where you need to create a
document for which SWC provides a standard template. Click this link to
access the SWC template. Make changes as necessary, save and close
your document.
This button displays on those work items where you need to attach a
document.
To attach a document:
Browse and select a
document
•
•
•
Click
.
The Browse window displays.
Navigate to and select the required file.
Click
.
The selected document is attached and will be able to be viewed
by relevant users.
This button displays on those work items containing attachments which
you can view.
View
To view an attachment, Click
Refer to Getting started
documents (if required).
.
Manage attachments
View attached
Methods of moving Methods to move around a work item include:
around a work item
• mouse. Click in the box (the input area) beside a field name.
• scroll bars. Small arrows at the bottom and right side of the screen indicate that part
of the screen continues outside the current window size. Click the arrows to view the
rest of the screen.
• Tab. This keyboard shortcut enables you to move forwards from one field to the next
field.
• Shift + Tab. This keyboard shortcut enables you to move backwards from one field
to the previous field.
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General Tasks
This section describes how to manage documentation associated with the e-Developer process.
This process consists of the following sub-process and procedures:
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Print
Managing attachments
Managing notifications
PRINT
Why
Throughout the e-Developer process, you are required to:
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enter data about developer applications on work items
create and attach documents to support those work items.
From time to time you may wish to print:
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information about a case
timesheet details
the list of work items in your work queue
The purpose of this procedure is to enable you to print the work items and other information
displayed on e-Developer screens. This procedure does not explain how to print
attachments. You print attachments using the Print function within the application the
attachment was developed in.
Who
DSR, WSC, Environment Group, Product Delivery Water, Product Delivery Recycled Water,
Product Delivery Waste Water, Trade Waste, Backflow, Civil Maintenance, Supplier
Management, Group Property, Product and Asset Planning, Product and Asset Planning
Storm Water
When
Use this procedure when you want a printed copy of information contained on e-Developer
screens.
Before you start
Display the work item or other e-Developer screen you want to print.
Worksteps
1.Right mouse click on the e-Developer screen you wish to print.
Menu options display.
2. Select Print.
The Print dialog box displays on the General tab.
3. In the Select Printer panel select the appropriate printer.
4. In the Page Range panel do one of the following:
If
Then ...
You want to print all pages
•
Leave the default as All
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You want to print specific
pages
•
Go to step 5.
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•
Select the Pages radio button and type the page number
Go to step 5.
5. Do one or more of the following:
If
Then ...
You want to print one copy of
the screen
•
•
Leave the default as 1
Go to step 6.
You want to print multiple
copies of the screen
•
•
Type the number of copies you require
Go to step 6.
6. Click
.
Result
The work item or other e-Developer screen prints on the printer specified in the Print
window.
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MANAGE ATTACHMENTS
At various stages of the e-Developer process, the user needs to:
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Create and attach documents to work items
Update documents
View attached documents.
Use the procedures in this topic to create, save, edit and attach documents to work items and to view attached
documents.
CREATE AND ATTACH DOCUMENTS TO WORK ITEMS
Why
Throughout the e-Developer process, you are required to create and attach documents to
work items.
In many cases, SWC Urban Development maintains standard templates, so you can easily
create the document with the required content and in the required format.
The purpose of this procedure is to enable you to:
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•
create a document using an SWC Urban Development template
attach documents to work items.
Note: Where you need to create a document for which there is no SWC template available
from the work item, create and save the document using an appropriate application. Follow
the procedures below to attach the document to the work item.
Who
DSR, WSC, Environment Group, Product Delivery Water, Product Delivery Recycled Water,
Product Delivery Waste Water, Trade Waste, Backflow, Civil Maintenance, Supplier
Management, Group Property, Product and Asset Planning, Product and Asset Planning
Storm Water
When
Use this procedure when a work item requires you to create and/or attach a document before
you can release the form.
Business rules
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•
•
You must zip all documents before attaching them to a work item. (See step 6
below).
Note:
If unzipped files are attached to a work item you will not be able to keep or
release the form.
You must rename any zip folder only using alpha/numeric characters. Do not use
spaces, commas, underscores, dots etc. For example 1234DesignWW.zip
Only attach the document to the work item when you have finalised the document. (If
you attach the document before finalising it, you need to reattach the document
again when it is finalised).
Saving procedure As per normal business procedures, save the document regularly as you
work on it. Do not create file names containing apostrophes. If a document file name
contains an apostrophe and is then attached to an e-Developer form, you will not be able to
open the attachment.
WSCs: It is recommended you define suitable saving procedures to allow you to find
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documents quickly and easily when you want to complete them or attach them to a work
item.
Amendments 01/06
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•
1st Business Rule - all files must be zipped
Updated icons throughout the document
Worksteps
1. To create a new document do one of the following:
If
Then ...
You need to use a SWC
template to create a
document
•
•
Note:
Do not use this function if the
template you require
contains mail merge fields
•
•
.
Click
The document template displays ready for you to modify it.
Go to step 2.
•
•
•
Access the relevant application
Create your document
Go to step 3.
•
You need to create a
document from another
application (for example:
word, excel, drawing etc)
Locate the section of the form where you need to attach the document and
click .
The Form/Templates screen displays
Select the appropriate template.
The File Download window displays.
Select the Open this file from its current location radio button.
2. Customise the template.
3. As with any document, save the document regularly as you modify it.
Note:
Do not create file names containing apostrophes. If a document file name contains an apostrophe and is then attached
to an e-Developer form, you will not be able to open the attachment.
4. When you have completed your document, save it to your local directory.
5. Do one of the following:
If
Then ...
You have finished the
document
•
•
•
•
Check the document for completeness and accuracy
Make any required changes
Save and close the document
Go to step 6.
You have not completed the
document but want to close
the form so you can come
back to it later
•
•
Save and close the document
Press ALT+TAB to display the form
•
Click
The form closes
•
To complete the document, refer to: Getting Started
.
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Manage
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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Attachments
Update Documents
6. Before you attach your completed document to the form, you need to zip the document.
Note:
In some cases you may need to attach more than one document to the one field. To do this you need to zip the
documents into the one file.
Do one of the following:
If
Then ...
You need to attach a single
document to a single field
To zip the document:
•
•
Use Windows Explorer to locate the document.
Using the right mouse button (not the left), click the document name.
A pop-up menu displays.
•
Click
.
The zipped document displays at the bottom of the same folder as
the unzipped document.
You must rename the zip folder only using alpha/numeric
characters.
Do not use spaces, commas, underscores, dots etc. For example:
1234DesignWW.zip
Go to step 7.
•
•
You want to attach multiple
documents to a single field
To zip the documents:
•
•
•
•
•
•
•
•
Use Windows Explorer to locate the documents.
Hold down the Ctrl key and click each document name to be zipped.
The selected documents highlight.
Using the right mouse button (not the left), click one of the
highlighted document names.
A pop-up menu displays.
Click
.
Winzip opens and the Add window displays.
In the Add to archive field, click at the end of the field and type the
name of the file you need to create, eg 2345DesignPW.zip
Click
.
The selected document names display in the Winzip window.
Close Winzip. The zipped file containing the selected documents
displays at the bottom of the same folder as the unzipped
documents.
Go to step 7.
7.To attach the zipped document(s) to the work item, press Alt +Tab to display the form.
8. Locate the section of the form where you need to attach the document/s and click
item.
The Choose File window displays.
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beside the relevant
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 19 of 95
9. Select the zipped file and click
.
The selected zipped file is attached to the form.
10. Check that you have attached the correct file. If you have kept the form and returned to it later, the name of the
selected file displays beneath the attach document field. If you have attached the wrong file, repeat steps 8 to 10.
Result
The document(s) are completed and attached to the form.
When you release the form, the form closes and the attached documents are
saved to the e-Developer database.
Note:
You can only zip multiple documents when they are to be attached to the one
field.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 20 of 95
UPDATE DOCUMENTS
Why
Where a work item requires you to create and attach a document, you can begin the
document and complete it later provided you keep the work item. The purpose of this
procedure is to update a document that you began in a previous session but did not
complete.
Who
DSR, WSC, Environment Group, Product Delivery Water, Product Delivery Recycled Water,
Product Delivery Waste Water, Trade Waste, Backflow, Civil Maintenance, Supplier
Management, Group Property, Product and Asset Planning, Product and Asset Planning
Storm Water.
When
Use this procedure when you wish to update a document you have begun previously.
Business rules
Only attach the document to the work item when you have finalised the document.
Note:
If you update a document, which you have already attached to a form, you must reattach the
document to the form.
To locate documents you are working on it is important to follow standard saving procedures.
You must zip all documents before attaching them to a work item. If unzipped files are
attached to a work item you will not be able to keep or release the form.
Worksteps
1.From your work queue, click the work item to which you need to attach a document.
The form displays.
2. Use Windows Explorer to locate the document you began on a previous occasion. Double click the document name.
The document displays ready for you to update it.
3. When you have finished updating the document, do one of the following:
If
Then ...
You have finished the
document
•
•
•
•
Check the document for completeness and accuracy
Make any required changes
Save and close the document
Go to step 4.
You have not completed the
document but want to close
the form so you can come
back to it later
•
•
Save and close the document
Press ALT+TAB to display the form
•
Click
The form closes
To finish the document, repeat steps 1 to 3.
•
.
4. When you have finished the document, you need to zip the document and attach it to the form.
(Refer to: General tasks
Manage attachments
Computer file name: External System Process On Line Help
Create and attach documents to work items).
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 21 of 95
Result
You have updated your document and if it is finalised it is ready for you to zip and attach to
the work item.
Computer file name: External System Process On Line Help
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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VIEW ATTACHED DOCUMENTS
Why
Some work item forms contain attachments that provide information you need to view in
order to complete the form. Use this procedure to view documents attached to work items.
Who
DSR, WSC, SWC Auditor
When
Use this procedure when you wish to view a document within e-Developer
Worksteps
1.To view a document, click
.
The File download screen displays.
2. Select the Open this file from its current location radio button and click
The WinZip application opens with the document name displayed.
.
3. Double click the document name. If the file is an application document, the document displays in a separate window
in the relevant application, eg Word, AutoVue. If the file is a scanned document, the document displays in the browser
window.
4. Read the document.
5. When you have finished with the document, do one of the following:
If
Then ...
The document displayed in a Close the document and the application. The e-Developer screen from which you
separate application window selected the document redisplays
The document displayed in the
browser window
Click
in the browser tool bar.
The e-Developer screen from which you selected the document redisplays.
Note:
button, the original work item closes and the main e-Developer
If you use the
screen displays.
6. If you wish to view another document, repat steps 1 to 5.
Note: Each time you click
previously displayed).
Result
, the document you wish to view displays in the Winzip window (replacing documents
You have viewed and closed the attached document within e-Developer.
Computer file name: External System Process On Line Help
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Policy owner: Manager, Urban Growth
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VIEW AND ANNOTATE PLANS
Why
Work items within e-Developer enable you to view plans which are based on the SWC
Geographic Information System – Hydra.
Use this procedure to view and annotate these plans using Auto View.
Note: You can also view and annotate plans using AutoCAD.
Who
All internal and external e-Developer users
When
Use this procedure when you need to view or annotate plans with the file extension .dwg
Before you start
All internal e-Developer users must have Auto View installed on your PC
Business rules
You must zip all documents before attaching them to a work item.
(Refer to Getting started
Create and attach documents to work items).
Only attach the document to the work item when you have finalised the document. (If you
attach the document before finalising it, you need to reattach the document again when it is
finalised).
Printing from Auto View
The key to printing in Auto View to always ensure the page size and orientation is correct in
the ‘Page Setup’, ‘Print’ and ‘Properties’ screens. You must ‘Print Preview’ before printing.
Saving procedure As per normal business procedures, save the document regularly as you
work on it.
WSCs: It is recommended you define suitable saving procedures to allow you to find
documents quickly and easily when you want to complete or attach them to a work item.
Worksteps
1. To view a plan attached to a work item, locate the section of the form where the plan is attached and click
The File download screen displays.
2. Select the Open this file from its current location radio button and click
The document displays in a separate window in Auto View™
.
.
Note: Auto View has many additional functions and may be slower to open files, so please be patient.
3. Do one or more of the following:
If
Then ...
You want to zoom in or out of
the plan
•
•
•
Click
.
The mouse pointer changes into a magnifying glass.
Click anywhere in the plan.
To zoom in, press Page up.
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Policy owner: Manager, Urban Growth
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You want to pan around the
plan in any direction
•
To zoom out, press Page down.
•
Click
.
The mouse pointer changes into a hand.
Click and drag the plan in any direction.
•
You want to measure between
two points
•
•
From the left hand menu, click
.
The cursor will now be armed as a ruler.
Right mouse click on the first point you wish to measure from, then move
your curser to the next point and right mouse click. Auto View will show the
distance between the two points.
on your
Note: You can cancel the measurement function by clicking
keyboard. Auto View bases the distances on the plan scale, you should
verify its accuracy by measuring a known distance on the plan.
You want to measure between
multiple points
•
•
From the left hand menu, click
.
The cursor will now be armed as a ruler.
Right mouse click on the first point you wish to measure from, then move
your curser to the next point and right mouse click. Continue until you have
completed selected all required points. Auto View will show the distance
between the selected points.
on your
Note: You can cancel the measurement function by clicking
keyboard. Auto View bases the distances on the plan scale, you should
verify its accuracy by measuring a known distance on the plan.
You want to measure an area
•
•
From the left hand menu, click
.
The cursor will now be armed as a ruler.
Right mouse click on the first point where you are measuring from and move
your curser to the next point and right mouse click. Continue until you have
highlighted the required area. Auto View will show the area between the
selected points.
Note: You can cancel the measurement function by clicking on your
keyboard.
You want to print the plan
You want to view or print the
plan in black and white
•
Click
.
The Print Window displays
•
Click
.
The plan prints on the printer specified in the Print Window.
From the top menu, select View Black on White.
A tick appears next to Black on White and the plan changes to black and white.
You want to change the plan Select View Black on White.
from black and white to colour The tick next to Black on White disappears and the plan changes to colour.
You want to view the plan in
Select View ClearScale
shades of grey
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Policy owner: Manager, Urban Growth
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You want to change the
background colour
•
From the top menu, select Tools Options Colours.
In the Colour section, click in ‘Background page’
The Colour Selection box displays.
Select the required background colour
Note:
If you choose a black background, all yellow writing and yellow lines will
display clearly.
•
.
Click
The plan displays with the new background colour.
•
•
4.To annotate or mark-up a plan, first save a copy of the original design plan to the case number folder in the shared
directory. This will enable you to make the necessary comparison when an amended plan is received.
5. Do one or more of the following:
If
Then ...
You want add a note to the
plan
•
•
•
•
From the left hand menu, click
.
This allows you to place a post-it note type comment on the plan.
Left mouse click on your preferred placement point on the plan, then a
second later left mouse click again.
The note will appear in the following format
.
To write inside the note start typing when the green boxes are present.
When you have completed your note, right mouse click else-where on the
plan.
You want to draw on the plan
•
•
Click
.
The mouse pointer changes into a hand.
Click and drag the mouse within the plan
Draw and format the required information.
•
Select Edit
•
•
•
Auto Viewhas the functionality to save the plan in its original DWG format.
Select ‘FILE’ from the top menu (left hand corner)
Select ‘SAVE’. The first time you save you will be prompted for the file
name, location and to confirm that you are saving a .DWG file.
Note:
The file can only be saved once you have amended the plan.
•
You want to delete your
drawing from the plan
You want to save the plan as
a .DWG file
Undo Add Sketch
6. When printing a plan, do one of the following:
If
Then ...
To print in A4
Go to step 7
To print in A3
Go to step 8
To exit the plan
Go to step 9
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Policy owner: Manager, Urban Growth
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7. Auto View should be automatically set up to your default printer. Do the following:
If
Then ...
To review the page
and setup
orientation
Print preview details
•
•
•
From the top menu, select File Page Setup
Select A4 paper size
Select the required orientation (portrait or landscape)
•
Click
•
From the top menu, click
•
•
From the top menu, click File Print
Review the Page setup and Orientation defaults are correct If incorrect, from the top
menu select View
•
Click
.
Refit
.
8. To print the plan in A3 size, do the following:
If
Then ...
To review the page
and setup
orientation
To select printer
To print
9. To exit Auto select File
Result
•
•
•
From the top menu, select File Page Setup
Select A3 paper size
Select the required orientation (portrait or landscape)
•
Click
•
•
From the top menu, select File Print
From the list select the relevant A3 printer.
•
•
•
Click
Select the "PAPER" tab
Change the 'Form Size:' and 'fit To:' fields to A3
•
Click
•
Click
•
•
•
From the top menu, select View Refit
Your print will be resized to fit an A3 page.
Note: You may also change the plan to Black and White from this menu.
•
•
From the top menu, select File Print
Select the required orientation (portrait or landscape)
•
•
•
Click
Check the view of the plan
Click Print
the Print Menu displays (Do not print yet)
.
Exit
When you close Auto View you return to your original e-Developer form.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 27 of 95
MANAGE NOTIFICATIONS
A notification is a message that is automatically sent to the recipient advising them of
various relevant information required supporting processing of a developer application.
Notifications are sent out, for example, to advise that:
Why
•
•
•
A bond request or a design variation has been approved or rejected
An agreement has been executed
A bond request is about to expire or be called up
While you may have to act on the information received, you do not have to do anything
with the notification itself. The way you receive notifications depends on the system you
have access to. If you have access to:
•
e-Developer, you will receive notifications in the form of work items in your eDeveloper work queue
If you don’t have access to either of these systems, you will receive notifications in the
form of Groupwise e-mails.
Notifications are important messages which must be read as soon as possible after they
appear in your work queue or Groupwise inbox.
Who
DSR, OMDS Leader, Urban Development Business Manager, WSC, Environmental
Services Group, Backflow, Waste Water Source Control, Civil Maintenance, Product
Delivery, Supplier Management
When
Use this procedure to access and manage all e-Developer notifications.
Worksteps
1. From your work queue, click the Notification, or from your Groupwise inbox double click the Notification.
The Notification displays.
2. Read the advice in the notification and decide whether you want to:
•
•
Keep the notification to remind you to act on it or
Remove the notification from your work queue or inbox because you no longer need it.
3. To keep the notification, click
.
The notification closes but remains in your work queue or inbox so you can refer to it later.
4. To remove the notification, click
.
The form closes and the notification is removed from your work queue or inbox.
Result
A Notification is a one-way communication only. No further action is automatically triggered
by your releasing or keeping a notification.
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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Mapping
The Mapping process enables WSCs and SWC Officers access to SWC’s Geographic Information System (GIS) Hydra to perform enquiries related to developer projects. Access is made available via the e-Developer main menu.
The Hydra process enables WSCs and DSRs to:
•
•
Identify existing land parcels and reticulation mains for all service types, identify proposed developments and
view the proposed subdivision layouts for submitted development applications
Capture an Urban Development border around a subject subdivision or development, allocate a case number
to it, then download the geographic data to compile application or design plan submission(s).
Capture an Urban Development border around reticulation mains (for all service types), allocate a case number to it,
and then download the geographic data to compile application or design plan submission(s).
This process consists of the following sub-process and procedures:
•
•
•
Hydra Download for Development applications
Hydra Download for Adjustment applications
Hydra Enquiry
HYDRA DOWNLOAD FOR DEVELOPMENT APPLICATIONS
Why
Before a WSC or DSR can create and submit a development application via e-Developer,
they need to access the Sydney Water (SWC) Geographic Information System (GIS) to
identify the lots impacted by the application. This procedure can be used for the following
application types:
S73 Development
S73 Dual Occupancy
Feasibility
Building Plan Approval (BOS/BAS).
The purpose of this procedure is to enable the WSC or DSR access to the SWC GIS to:
Capture a map showing the required land parcel(s), identify those lots with a border and
enable the e-Developer system to allocate a temporary case number to the proposed
development. The geographic information is then downloaded to a SWC server. The
WSC or DSR is notified of the file location via an e-mail.
Notes:
If the download is sent to the WSC, the WSC (via a listed designer with the
appropriate capability) is enabled to customise the development plan and/or create
and overlay the subdivision plan onto the Hydra GIS base. These drawing files are
then attached to the development application.
If the download is sent to the DSR, the DSR arranges for the hardcopy development
or subdivision plan to be digitised onto the Hydra GIS base.
Print the selected map to scale. This will enable accurate investigation and analysis of
Computer file name: External System Process On Line Help
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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Building Plans.
View and print all asset attribute data.
Who
WSC, DSR
When
Use this procedure when:
A developer (or applicant) wishes to submit a development application.
You need to plot and print a map to scale and/or print attribute data.
Before you start
You will need to have the relevant information available to identify the specific land or asset
.
information
Business rules
Any number of WSCs or DSRs are able to download a Hydra map (or alternatively its
coordinates) for a proposed development location
Once a WSC or DSR has submitted an application into e-Developer they are allocated
the case and the Hydra land parcel(s). All other proposed developments and
associated temporary case numbers are deleted from Hydra and the nominated
WSCs or DSRs are notified by e-mail
Once an application has been submitted into e-Developer and the Hydra land parcel
assigned to a particular WSC, additional cases can be created or submitted for the
same land parcel(s) enabling staged development applications to proceed at the
same time.
Each additional development application requires a new hydra download. Previous
downloads must not be attached to a new submission.
Hydra prints and asset attribute data may not be distributed or sold.
Amendments July
06
New functionality to print map to scale (refer to steps 13-21).
New functionality to print all asset attribute data (refer to steps 22-25).
Worksteps
1. From the e-Developer main menu, select Mapping
The Hydra Download screen displays.
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Hydra Download.
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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Note:
This is the Hydra Download Map default screen.
Hint:
If you wish to enlarge the screen, maximise the Hydra Download screen and double click on the map.
The map redraws and is enlarged for easier use.
To enable you to perform an enquiry and identify the relevant property(s), the Hydra Download screen consists of
three main parts:
A menu function
A toolbar
Export section
In the Menu function, if you move your mouse over a menu item, the item name highlights. A description of how to
use each menu item follows.
Field
Do this ...
Scale
The Scale menu allows you to select the scale of the map you want to view, for
example 1:500 or 1:2000.
Search
To do this, click
and select the required scale.
The map redraws to the selected scale.
The Search menu allows you to choose your preferred search type criteria.
Functions
To do this, click
and select the required search type.
The Functions menu enables you to:
trace, select and download services (water, recycled water, waste water and
stormwater), assets, objects and the centre line of roads. To use this function,
refer to: Mapping process
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Hydra Download for Adjustment applications
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 31 of 95
print selected map to scale. To use this function refer to step 19.
Help
The help menu gives a brief description of the menu function & tool bar buttons.
To use Help, do the following:
From the menu, move the cursor over
The Help text box displays in red text.
.
Click on the Help Text box.
The Hydra Help Page displays.
When you are finished using the Help page, click
to close the window.
The toolbar contains buttons that allow you to move around the map. A description of how to use each button follows.
Field
Do this ...
Click to reset the map image and display the starting screen.
Home
Select Item
Pan
Zoom Out
Zoom In
New Centre
Measure
Click the relevant object on the Hydra map.
The name of the object displays in the Select List: table
Click and drag the map to a new position within the screen. When released the map
will redraw.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and reduce to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and magnify to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
The measure tool enables you to make measurements between points on the map. To
do this, click the measure icon, then click on the relevant points on the map.
Once you have completed the the measurement, the details display in a text box in
the top left hand corner of the map.
Hint:
The measurement tool displays to 2 decimal places and makes measurements in
metres.
To ensure greater accuracy of the measurement details, ensure that you:
- zoom in as close as possible while still being able to view all points to be
measured within the map.
- correctly position the mouse over the object/point
Click and the Search Type screen displays.
Search
Add Trail Coordination
Refer to step 3.
Click on the map to set trail points.
Trail points are used to identify the area you wish to view.
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Policy owner: Manager, Urban Growth
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Click and all selected trail points are cleared.
Clear Trail Coordination
Start Trace
The Start Trace button enables you to trace and download services (potable water,
recycled water, wastewater and stormwater), assets, objects and the centre line of
roads.
To use this functionality, refer to: Mapping process
applications
Hydra Download for Adjustment
2. To identify the relevant land parcel(s) select one of the following search types:
If
Then ...
You wish to search using the
menu function
From the menu, move the cursor over
The Search Function Box displays.
.
Click on the Search Function Box.
The Search Type screen displays.
Go to step 3.
You wish to search using the
toolbar buttons
From the toolbar, click
.
The Search Type screen displays.
Go to step 3.
3. To select the relevant search type, click
If
Then ...
You selected search by UBD
Grid Reference
and select an item from the list. Do one of the following:
The UBD section displays.
This refers to the edition of the Sydney UBD.
Click
and select the relevant information.
The list automatically defaults to the latest edition.
You selected search by Street
Address
You selected search by Street
Corner
You selected search by Lot
and Plan Number
You selected search by Case
Number
Go to step 4.
The Street Address section displays. Go to step 5.
The Street corner section displays. Go to step 6.
The Lot/DP details section displays. Go to step 7.
The Case Number section displays. Do the following:
Type the relevant case number
Go to step 8.
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Policy owner: Manager, Urban Growth
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4. In the UBD section, update the following mandatory and optional fields, then go to step 8.
Field
Do this ...
Edition
Map Number
Grid Reference
This refers to the edition of the Sydney UBD.
Click
and select the relevant information.
The list automatically defaults to the latest edition.
Type the map number as it appears in your selected UBD edition.
For example, for UBD Edition 41, map number 323 you would type 323.
Type the grid reference as it appears in your selected UBD edition.
For example, for UBD Edition 41 grid reference A7, you would type A7 (the letter
first, this can be in lower case or upper case and followed by the number).
5. In the Address section, update the following mandatory and optional fields, then go to step 8.
Field
Do this ...
Street Number
Or
Lot Number
Street Name
Suburb
Or
Municipality
You must complete one of these fields to enable the search by address function.
Type the relevant information.
Type the street name. The road name qualifier is not mandatory. For example: Rd,
Ave, St etc.
Do one of the following:
Type the suburb name
Or
Click
and type the first letter of the municipality name (this will shorten the
available list) and scroll to select the relevant municipality
6. In the Street Corner details, update the following information, then go to step 8.
In the Details for Road A section, update the following mandatory and optional fields:
Field
Do this ...
Road Name
Type the relevant information
Qualifier 1
Click
and select the relevant information
Click
and select the relevant information
Qualifier 2
In the Details for Road B section, update the following mandatory and optional fields:
Field
Do this ...
Road Name
Type the relevant information
Qualifier 1
Click
and select the relevant information
Click
and select the relevant information
Qualifier 2
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Policy owner: Manager, Urban Growth
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7. In the Lot/DP Details section, update the following mandatory and optional fields, then go to step 8.
Field
Do this ...
Lot / Portion Number
Type the relevant information
Section Number
Type the relevant information
Plan Type
Click
and select the relevant information
Type the relevant information
Plan Number
8. Click
, and then do one of the following:
If
Then ...
You searched by Case
number, Street Address or
Lot/DP
A list of properties that match the search description display in the Select List:
section.
You searched by Street
Corner or UBD
Go to step 9.
The Hydra Download Map displays
Identify the required land parcel
Click
.
Click on the required property within the Hydra map.
The property will be added to the Select List: section.
Go to step 9.
9. In the Select List: section, select the property you wish to view.
10. In the Themes For Export section, select the Hydra layers:
•
•
you wish to view in conjunction with the identified property
you wish to have available to compile the development or subdivision plan.
Those themes (land and service types) with an existing record will display when the Hydra map is generated. The
Cadastre layer (land) is selected by default and should be included in each download.
11. Click
.
The map displays in the Hydra screen. The map will display all selected information and highlight the selected property.
12. Do one or more of the following:
If
Then ...
You need to include additional
properties or objects descriptions to
the Select List: table (this may
include a main or a non-contiguous
lot)
Click on the relevant property or object within the Hydra Download map.
The screen will refresh and the property or object details will be added to the
Select List: table, and:
All properties and/or objects are highlighted within the Hydra Download map.
To add further properties or objects repeat this step.
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Go to step 13.
The property displayed in the hydra
screen is incorrect and you need to
select another property
Click on the property description displayed in the Select List: table.
Click
.
The property description is deleted from the list
Repeat these steps to delete each description that is no longer required
Repeat steps 2 to 12.
In the Themes For Export section, select the Hydra layers you wish to
view or, alternatively click on the themes that are no longer required.
You wish to change the selected
themes
.
Click
The map will display all selected information (including the required themes)
and highlight the selected property.
Go to step 13.
13. Review the Hydra map to ensure you will have selected all the necessary geographic information that is required to
either compile the development or subdivision plan, print your map to scale and/or print the selected attribute data.
14. Do one of the following:
If
Then ...
You need to complete the download Go to step 15.
procedure
You need to print the selected map Go to step 19.
to scale
You need to print the selected asset Go to step 22.
attribute data
15. The SWC hydra system defaults to download plans by coordinates, this enables you to receive a temporary case
number (mandatory to submit a development application) without SWCs cadastre layers. To download a plan, do one
of the following:
If
Then ...
You need to download the
land cadastre and/or Potable
Water, Waste Water, Storm
Water, Recycled Water files
You only require the
coordinates and do not need
to download the land cadastre
and/or Potable Water, Waste
Water, Storm Water, Recycled
Water files
Click
Download Plan.
Go to step 15
Do not click
Download Plan. Leave blank.
Go to step 15
16. When you are satisfied that the Hydra map (or its coordinates) is ready to download, do the following:
•
Type your e-mail address in the e-mail Address field.
•
Click
.
A message displays, confirming the temporary download number.
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•
•
•
•
•
Record the temporary download number for future reference (you will need it to complete the Application Entry
procedure).
Note: The temporary case number will only be valid for one week.
The Hydra map screen will refresh.
A border is placed around the selected properties and a temporary Case Number is assigned to the
development location.
Note:
When the property boundaries are irregular, the flag development boundaries may not align with the actual
property. You need to ensure that the boundaries are manually adjusted in Hydra editor to correctly cover the
property boundaries. To do this, please contact the e-Developer Technical Support area.
If you have completed the download procedure and the area is incorrect, you need to ensure that the
boundaries are manually adjusted in Hydra editor to correctly cover the property boundaries. To do this, please
contact the e-Developer Technical Support area.
This example displays a download for two non-contiguous lots. Note that an orange border has been placed
around both lots and the temporary case number is also assigned to both lots:
17. The Hydra map is extracted and zipped as a drawing file. When this procedure has been completed you will
receive an e-mail which advises the location of the file.
18. To access the Hydra map files, type the file location into your web browser address field.
The Winzip File Download screen displays. Follow the on-screen instructions to save the drawing file to your local
drive.
19. To print your map to scale, from the menu select Functions
Plot the Map Plot Panel displays.
20. In the Map Plot Panel section, update the following mandatory and optional fields:
Field
Do this ...
Paper Format:
The paper format and paper size automatically displays from the printer you are
connected to (printer default).
To change the paper format, click
and select the relevant information. You can
choose from the following templates:
A4 Portrait Plot
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A4 Landscape Plot
A3 Portrait Plot
Width:
A3 Landscape Plot.
This information automatically displays when you have selected the Paper Format.
Height:
This information automatically displays when you have selected the Paper Format.
Title 1
This is the Primary Plot Name. Type the relevant information if required.
Title 2
This is the Secondary Plot Name. Type the relevant information if required.
Page No.
This is the page number of the plot. Type the relevant information if required.
View Scale 1:
The scale automatically displays from your previous selection in step 1.
If you wish to print the plot to a different scale overtype the displayed information.
To print the plot to scale you must select pdf from the dropdown list.
Plot Format:
If you wish to print the plot in an alternative format, click
information.
and select the relevant
21. Do one of the following:
If
Then ...
You wish to print the map
plot
Click Plot.
An Internet Explorer window displays the plot in the selected format (pdf).
Do either of the following:
From the toolbar, select the Print icon.
Or
From the Internet Explorer menu, select File
You wish to cancel
Print.
Then follow the required printing procedures.
You have now printed a plot to scale.
Click Cancel.
The Internet Explorer window closes and the Hydra Download screen displays.
Do either of the following:
If you wish to start again, go to step 1;
If you wish to exit, go to 25.
You need additional help
From the menu, move the cursor over
The Help text box displays in red text.
.
Click on the Help Text box.
The Hydra Help Page displays.
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Review the relevant information.
When you are finished using the Help page, click
to close the window.
22. To print the Asset attributes you selected in step 12, do the following:
Below the Select List: section, further menu buttons display. Click
The Internet Explorer window displays the selected objects attributes in a table.
23. From the Print Attribute Table menu, click File
Print.
24. Follow the required printing procedures.
You have now printed the attributes of a selected object/asset.
25. To exit Hydra Download, from the Internet Explorer window click
The Hydra Download screen closes and the e-Developer main screen displays.
Result
When you have completed the Hydra Download procedure(s), the following tasks have been
completed:
The WSC or DSR has identified a proposed development within Hydra
A temporary case number has been allocated to the proposed development
The Hydra map (with SWC cadastre layers if required) is now available to be customised by a
listed designer with the proposed development or subdivision information
Or
Co-ordinate information has been supplied.
Or
A map has been printed to scale
The selected attributes of an object/asset has been printed.
The WSC or DSR can begin the Application Entry procedure. Refer to:
Define Assets Complete the application for an S73 Development, S73 Dual Occupancy,
Minor Extension or Feasibility
Or
Define Assets
Complete the application for Adjustment and Deviation or Road Closure
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HYDRA DOWNLOAD FOR ADJUSTMENT DEVIATION APPLICATIONS
Why
Before a WSC or DSR can create and submit a development application via e-Developer,
they need to access the Sydney Water (SWC) Geographic Information System (GIS) to
identify the area and or services impacted by the application. This procedure can be used for
the following application types:
Adjustment/Deviation
Minor Extension
Road Closure
Building Plan Approval (BOS/BAS).
The purpose of this procedure is to enable the WSC or DSR access to the SWC GIS to:
Capture a map showing the required service(s), assets and roads, identify these with a
border and enable the e-Developer system to allocate a temporary case number to
the proposed non-S73 development. The geographic information is then downloaded
to a SWC server. The WSC or DSR is notified of the file location via e-mail.
Notes:
If the download is sent to the WSC, the WSC (via a listed designer with the
appropriate capability) is enabled to customise the relevant plan and/or create and
overlay plan onto the Hydra GIS base. These drawing files are then attached to the
development application.
If the download is sent to the DSR, the DSR arranges for the hardcopy plan to be
digitised onto the Hydra GIS base.
Print the selected plot (map) to scale. This will enable accurate investigation and analysis
of Building plans.
View and print all asset attribute data.
Who
WSC, DSR
When
Use this procedure when:
a developer (or applicant) wishes to submit a development application for an
Adjustment/Deviation, Minor Extension or Road Closure;
you need to view and/or print the attributes of an object/asset;
you need to print a plot (map) to scale and/or print attribute data.
Before you start
You will need to have the relevant information available to identify the specific land, services
or asset information.
Business rules
Any number of WSCs or DSRs are able to download a Hydra map (or alternatively its
coordinates) for a proposed development location
Once a WSC or DSR has submitted an application into e-Developer they are allocated
the case and the Hydra land parcel(s). All other proposed developments and
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associated temporary case numbers are deleted from Hydra and the nominated
WSCs or DSRs are notified by e-mail
Once an application has been submitted into e-Developer and the Hydra parcel assigned
to a particular WSC, additional cases can be created or submitted for the same
parcel(s) enabling staged development applications to proceed at the same time.
Note:
Each additional development application requires a new hydra download. Previous
downloads must not be attached to a new submission.
Hydra prints and asset attribute data may not be distributed or sold.
Amendments July
06
Steps 2, 15, 16, 24-26, 27-30 modified.
New functionality to print map to scale (refer to steps 24-26)
New functionality to print all attribute data (refer to steps 27-30)
Result table modified.
Worksteps
1. From the e-Developer main menu, select Mapping
Note:
This is the Hydra Download Map default screen.
Hydra Download. The Hydra Download screen displays.
Hint:
If you wish to enlarge the Hydra Download screen, maximise the window and double click on the map. The map
redraws and is enlarged for easier use.
• To enable you to perform an enquiry and identify the relevant service(s), assets and/or roadways, the Hydra
Download screen consists of three main parts:
• A menu function
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•
•
•
A toolbar
Export section
In the Menu function, if you move your mouse over a menu item, the item name highlights. A description of
how to use each menu item follows.
Field
Do this ...
Scale
The Scale menu allows you to select the scale of the map you want to view, for
example 1:500 or 1:2000.
Search
Functions
Help
To do this, click
and select the required scale.
The map redraws to the selected scale.
The Search menu allows you to choose your preferred search type criteria.
To do this, click
and select the required search type.
The Functions menu enables you to trace, select and download services (water,
recycled water, waste water and stormwater) and roads.
The help menu gives a brief description of the menu function & tool bar items.
To use the Hydra Download Help, do the following:
From the menu, move the cursor over
The Help text box displays in red text.
.
Click on the Help Text box.
The Hydra Help Page displays.
When you are finished using the Help page, click
to close the window.
The toolbar contains buttons that allow you to move around the map. A description of how to use each button follows.
Field
Do this ...
Home
Select Item
Pan
Zoom Out
Zoom In
New Centre
Measure
Click to reset the map image and display the starting screen.
Click the relevant object on the Hydra map.
The name of the object displays in the Select List: table
Click and drag the map to a new position within the screen. When released the map
will redraw.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and reduce to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and magnify to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
The measure tool enables you to make measurements between points on the map. To
do this, click the measure icon, and then click on the relevant points on the map.
Once you have completed the measurement, the details display in a text box in the
top left hand corner of the map.
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Hint:
The measurement tool displays to 2 decimal places and makes measurements in
metres.
To ensure greater accuracy of the measurement details, ensure that you:
- zoom in as close as possible while still being able to view all points to be measured
within the map.
- correctly position the mouse over the object/point
Click and the Search Type screen displays.
Search
Refer to step 3.
Add Trail Coordination
Trail points are used to identify the area you wish to view and or download. You can
click on the map to set a trail point and the screen will display the length of the section
for the selected main.
To use this function you need to set the Trace Manifold first. Do the following:
From the Menu Functions select Set Trace Manifold
The Manifold page opens
From the Service Type List, click the required asset type radio button (for example:
Water Mains, Sewer, Storm Water, Road Centreline or Cadastral Line)
Click
.
To set the distance between two points, do the following:
To select the first trail point, left mouse button click
on the required main.
To select the end trail point, left mouse button click
on the required main.
The Network Tracer highlights the distance between the selected trail points in red
If you wish to clear a trail point(s), click
.
If you wish to highlight the section of main associated with your trail points, refer to
Start Trace.
Click and all selected trail points are cleared.
Clear Trail Coordination
Start Trace
The Start Trace button enables you to trace and download sections of services
(potable water, recycled water, wastewater and stormwater) and the centre line of
roads.
You need to have followed the steps in Add Trail Co-ordination as detailed above.
To start the trace for the selected main, click
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The whole length of main selected will display with a red line
The main/asset details are added to the Select List: table
Note:
If the trace point is not placed on the main or is within an allowable tolerance, a text
box will display an error message.
If you wish to download the section of main you need to create a buffer. To do this, go
to step 16.
To clear the trace results do the following:
Move the cursor over the Menu function and select Functions
Select Clear Trace Results from the menu items list.
The Trace results will be removed from the map.
2. To identify and view the relevant service(s), assets or roadways, select one of the following search types:
If
Then ...
You wish to search using the
menu function
From the menu, move the cursor over
The Search Function Box displays.
.
Click on the Search Function Box.
The Search Type screen displays.
Go to step 3.
You wish to search using the
toolbar
From the toolbar, click
.
The Search Type screen displays.
Go to step 3.
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3. To select the relevant search type, click
and select an item from the list. Do one of the following:
If
Then ...
You selected search by UBD
Grid Reference
The UBD Section displays.
This refers to the edition of the Sydney UBD.
Click
and select the relevant information.
The list automatically defaults to the latest edition.
Go to step 4.
You selected search by Street The Street Address section displays. Go to step 5.
Address
You selected search by Street The Street corner section displays. Go to step 6.
Corner
The Lot/DP details section displays. Go to step 7.
You selected search by Lot
and Plan Number
You selected search by Case The Case Number section displays. Do the following:
Number
Type the relevant case number
Go to step 8.
4. In the UBD section, update the following mandatory and optional fields, then go to step 8.
Field
Do this ...
Edition
This refers to the edition of the Sydney UBD.
Map Number
Grid Reference
Click
and select the relevant information.
The list automatically defaults to the latest edition.
Type the map number as it appears in your selected UBD edition.
For example, for UBD Edition 41, map number 323 you would type 323.
Type the grid reference as it appears in your selected UBD edition.
For example, for UBD Edition 41 grid reference A7, you would type A7 (the letter
first, this can be in lower case or upper case and followed by the number).
5. In the Address section, update the following mandatory and optional fields, then go to step 8.
Field
Do this ...
Street Number
Or
Lot Number
Street Name
Suburb
Or
Municipality
You must complete one of these fields to enable the search by address function.
Type the relevant information.
Type the street name. The road name qualifier is not mandatory. For example: Rd,
Ave, St etc.
Do one of the following:
Type the suburb name
Or
Click
and type the first letter of the municipality name (this will shorten the
available list) and scroll to select the relevant municipality
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6. In the Street Corner details, update the following information, then go to step 8. In the Details for Road A section,
update the following mandatory and optional fields:
Field
Do this ...
Type the relevant information
Road Name
Qualifier 1
Click
and select the relevant information
Click
and select the relevant information
Qualifier 2
In the Details for Road B section, update the following mandatory and optional fields:
Field
Do this ...
Road Name
Type the relevant information
Qualifier 1
Click
and select the relevant information
Click
and select the relevant information
Qualifier 2
7. In the Lot/DP Details section, update the following mandatory and optional fields then go to step 8.
Field
Do this ...
Lot / Portion Number
Type the relevant information
Section Number
Type the relevant information
Plan Type
Click
and select the relevant information
Type the relevant information
Plan Number
8. Click
If
, and then do one of the following:
Then ...
You searched by Case
number, Street Address or
Lot/DP
You searched by Street
Corner or UBD
A list of properties that match the search description display in the Select List:
section.
Go to step 9.
The Hydra Download Map displays
Identify the required land parcel, service type, asset, object or road centre line
Click on the required item(s) within the Hydra map.
The selected item(s) will be added to the Select List: section.
Go to step 9.
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9. From the toolbar menu item, click
and select the required scale (for example: 1:500, 1:1000).
10. In the Select List: section, select the property or relevant service information you wish to view.
11. Click
.
The Hydra Download Map displays.
12. In the Themes For Export section, select the Hydra layers:
•
•
•
you wish to view in conjunction with the identified property
you wish to have available to compile the relevant plan.
those themes (land and service types) with an existing record will display when the Hydra map is generated.
The Cadastre layer (land) is selected by default and must be included in each property related download.
13. Click
.
The map displays in the Hydra screen. The map will display all selected information and highlight the selected service
or object.
14. Do one or more of the following:
If
Then ...
You searched by address or Click on the description that is not needed in the Select List: table.
Lot/DP and the property
information is not needed for
your download (you only need Click
.
asset or objects)
The selected item description is deleted from the list
Go to step 15.
You need to add additional
services, objects or land
parcel
Click on the relevant service or object within the Hydra Download map.
The screen will refresh and the service or object details will be added to the Select
List: table, and:
All services and/or objects are highlighted within the Hydra Download map.
To add further services or objects repeat this step.
The area displayed in the
hydra screen is incorrect and
you need to select another
area, service type or object
Go to step 15.
Click on the description displayed in the Select List: table.
Click
.
The selected item description is deleted from the list
Repeat these steps to delete each description that is no longer required
You wish to change the
selected themes
Repeat steps 2 to 13.
In the Themes For Export section, select the Hydra layers you wish to view or,
alternatively click on the themes that are no longer required.
Click
.
The map will display and highlight all selected information (including the required
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themes).
Go to step 15.
15. Review the Hydra map to ensure you will have selected all the necessary geographic information that is required to
either:
•
•
•
compile the development or subdivision plan;
compile an adjustment/deviation plan:
compile a plot to enable 'print to scale'.
16. Do one of the following:
If
You wish to download asset,
object or centre line of a road
(create a buffer)
You wish to download
property information
You wish to print a plot to
scale
You wish to print asset/object
attribute data
Then ...
Go to step 17.
Go to step 20.
Go to step 25.
Go to step 27.
17. To create a buffer around the selected asset, object, service type, or centre line of a road do the following:
Click on the required service type (potable water, wastewater, stormwater or recycled water), object or centre line of
the road.
The selected item displays in red. Continue selecting assets until you have captured all of the relevant information
ensure the details for the selected asset displays in the Select List window
18. You need to set the buffer area. To do this, click
•
•
•
•
and select the required meterage (for example: 10m).
Click
.
The selected asset displays in a blue border.
Review the map to ensure that you created a buffer around the correct area.
Note:
If you have selected multiple items and they are non-contiguous or not continuous, individual buffers
will be placed around each separate item.
This example shows a proposed buffer area:
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19. Do one of the following:
If
Then ...
You created a buffer around
the correct area
You created a buffer around
an incorrect correct area
Go to step 20.
Click on the description displayed in the Select List: table.
Click
.
The item description is deleted from the list
Repeat these two steps until you have removed all items from the Select List: table
.
Click
The Hydra Download Map redisplays.
Repeat steps 12 - 17 to select the relevant items and reset the buffer.
Go to step 20.
20. The SWC hydra system defaults to download plans by coordinates, this enables you to receive a temporary case
number (mandatory to submit a development application) without SWCs cadastre layers. To download a plan, do one
of the following:
If
Then ...
You need to download the
land cadastre and/or Potable
Water, Waste Water, Storm
Water, Recycled Water files
Click
Download Plan.
Go to step 21.
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You only require the
coordinates and do not need
to download the land cadastre
and/or Potable Water, Waste
Water, Storm Water, Recycled
Water files
Leave blank. Do not click
Download Plan.
Go to step 21.
21. When you are satisfied that the Hydra map (or its coordinates) is ready to download, do the following: Type your email address in the e-mail Address field.
•
•
•
•
Click
.
A message displays, advising the temporary download number.
Record the temporary download number for future reference (you will need it to complete the Application
Entry procedure).
Note: The temporary case number will only be valid for one week.
The Hydra map screen will refresh.
The buffer border changes colour from light blue to orange and a temporary Case Number is assigned to the
buffer area(s).
This example shows the combination of a selected property and a wastewater asset for the download
procedure.
Notes: When property boundaries are irregular, the flagged development boundaries may not align with the actual
property. You need to ensure that the boundaries are manually adjusted in Hydra to correctly cover the property
boundaries. To do this, please contact the e-Developer Technical Support area If you have created a buffer and
completed the download procedure and the area is incorrect you need to ensure that the boundaries are manually
adjusted in Hydra. To do this, please contact the e-Developer Technical Support area.
22. The Hydra map is extracted and zipped as a drawing file. When this procedure has been completed you will
receive an e-mail which advises the location of the file.
23. To access the Hydra map files, type the file location into your web browser address field.
The Winzip File Download screen displays.
Follow the on-screen instructions to save the drawing file to your local drive.
24. To print your map to scale, from the menu select Functions
The Map Plot Panel displays.
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25. In the Map Plot Panel section, update the following mandatory and optional fields:
Field
Do this ...
Paper Format:
The paper format and paper size automatically displays from the printer you are
connected to (printer default). To change the paper format, click
relevant information. You can choose from the following templates:
and select the
A4 Portrait Plot
A4 Landscape Plot
A3 Portrait Plot
Width:
A3 Landscape Plot.
This information automatically displays when you have selected the Paper Format.
Height:
This information automatically displays when you have selected the Paper Format.
Title 1
This is the Primary Plot Name. Type the relevant information if required.
Title 2
This is the Secondary Plot Name. Type the relevant information if required.
Page No.
This is the page number of the plot. Type the relevant information if required.
View Scale 1:
The scale automatically displays from your previous selection in step 1.
If you wish to print the plot to a different scale overtype the displayed information.
To print the plot to scale you must select pdf from the dropdown list.
Plot Format:
If you wish to print the plot in an alternative format, click
information.
and select the relevant
26. Do one of the following:
If
Then ...
You wish to print the map
plot
Click Plot.
An Internet Explorer window displays the plot in the selected format (pdf).
Do either of the following:
From the toolbar, select the Print icon.
Or
From the Internet Explorer menu, select File
You wish to cancel
Print.
Then follow the required printing procedures.
You have now printed a plot to scale.
Click Cancel.
The Internet Explorer window closes and the Hydra Download screen displays.
Do either of the following:
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If you wish to start again, go to step 1;
If you wish to exit, go to step 31.
You need additional help
From the menu, move the cursor over
The Help text box displays in red text.
.
Click on the Help Text box.
The Hydra Help Page displays.
Review the relevant information.
When you are finished using the Help page, click
to close the window.
27. To print the Asset Attributes you selected in step 12, below the Select List: section, further menu buttons display.
.
28. Click
The Internet Explorer window displays the selected objects attributes in a table.
29. From the Print Attribute Table menu, click File
Print.
30. Follow the required printing procedures.
You have now printed the attributes of a selected object/asset.
31. To exit the download screen, click
.
The Hydra Download screen closes and the e-Developer main screen displays.
Result
When the download procedure has been completed:
The WSC or DSR has identified a proposed development and/or proposed Adjustment/Deviation
within Hydra; A temporary case number has been allocated to the proposed site area;
The Hydra map (with SWC cadastre layers if required) is now available to be customised by a
listed designer with the proposed development or subdivision information; or
Co-ordinate information has been supplied. Or,
A map plot has been printed to scale; The selected attributes of an object/asset has been
printed.
The WSC or DSR can begin the Application Entry procedure. To do this, refer to:
Define Assets Complete the application for an S73 Development, S73 Dual Occupancy, Minor
Extension or Feasibility
Or
Define Assets
Complete the application for Adjustment and Deviation or Road Closure
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BMIS number: EDEV0021
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HYDRA ENQUIRY PROCESS
Why
The Hydra enquiry procedure enables the WSC or DSR to access the SWC GIS system to
perform general enquiries. You are able to review the following:
Access the SWC GIS to perform general enquiries to determine the following:
Property location of a proposed development
Lot parcels impacted by a proposed development
Existing services (potable water, wastewater, stormwater, recycled water and
easements) that are available to service a proposed development
Proposed services (potable water, wastewater, stormwater, recycled water and
easements) that are available to service a proposed development
Save selected views of the Hydra map for retrieval at a later date.
Who
WSC, DSR, SWC Auditors
When
Use this procedure when you need to identify a parcel of land in the GIS
Before you start
You will need to have the relevant information available to identify the specific land
information.
Business rules
WSCs, DSRs and SWC Auditors are only able to save, restore and delete their own
views (maps) that are listed in the Local View section
Only a System Administrator can create and modify the Global Views.
Worksteps
1. From the e-Developer main menu, select Mapping
The Hydra Enquiry screen displays.
Hydra Enquiry.
2. To enable you to perform an enquiry and save the resulting view if required, the Hydra Enquiry screen consists of
three main parts:
A Scale field
A toolbar
A menu bar
3. The Scale field allows you to select the scale of the map you want to view, 1:500 or 1:2000. To do this, To do this,
click
and select the required scale.
The map redraws to the selected scale.
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
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4. The toolbar contains buttons that allow you to move around the map. If you move your mouse over a toolbar button,
the button name highlights. A description of how to use each button follows.
Toolbar button
Click on the toolbar button and then ...
Click the relevant object on the Hydra map. The following happens:
Select item
The name of the object displays in the Objects Selected table
The relevant information for the selected object displays in the Attribute and
Value table
Click and drag the map to a new position within the screen. When released
the map will redraw.
Pan
New centre
Click and drag to draw a box within the map.
When released the map will redraw to the relevant scale, displaying the boxed
area.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and magnify to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
The map will redraw and reduce to the relevant scale.
Click on the map.
The point clicked becomes the new centre.
Add Trail Coordination
Click on the map to set trail points.
Trail points are used to identify the area you wish to view.
Zoom in box
Zoom in
Zoom out
All selected trail points are cleared.
Clear Trail Coordination
Distance between trail points
Identify the distance between selected trail points.
The distance is displayed in a message box.
5. The menu bar displays at the top right hand side of the toolbar. The items on the menu bar enable you to define the
area and the layers you wish to view. If you move your mouse over a menu item, the menu name highlights. To access
a menu item, click the menu item name. A description of each menu item follows.
Menu Name
Description
Select
Enables you to:
specify the area you wish to view using trail points
clear selected trail points.
Search
Themes
Views
Legends
To do either, go to step 6.
Enables you to specify search criteria to locate the area you wish to view. To do this, follow
steps 7 to 15.
Enables you to specify layers you wish to view on the map. To do this, go to step 16.
Enables you to save a selected view, delete and display saved views. To do this, follow steps
17 to 18.
Enables you to access a description of the symbols used on the map.
To do this, select Legends View Legends
The Legends screen displays showing a description of each symbol.
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Policy owner: Manager, Urban Growth
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6. To specify the area you wish to view using trail points, do one of the following:
If
Then ...
You wish to view an area
around a selected trail point
on the map
Set two trail points (refer to step 4).
The first trail point selected becomes the centre point of the redrawn map
You wish to view an area
determined by 3 trail points on
the map
You wish to remove selected
trail points
Click Select By Radius.
The map redraws the selected area.
Set three trail points (refer to step 4).
Click Select By Polygon.
The map redraws the area bounded by those trail points.
Click Select Clear Selection.
The selected trail points are removed.
7. To specify search criteria, select Search
The Hydra Enquiry Search Panel displays.
8. In the Search Type field, click
Additional fields display.
9. Do one of the following:
If
Search Functions.
and select the required search type.
Then ...
You selected Street Address
Go to step 10
You selected Case Number
Go to step 11
You selected Cross Street
Go to step 12
You selected Title/DP Number
Go to step 13
10. To identify a property in Hydra Enquiry by street address, update the following mandatory and optional fields, and
then go to step 14.
Field
Do this ...
Street Number
Or
Lot Number
Street Name
You must complete one of these fields to enable the search by address function.
Type the relevant information.
Suburb
Or
Municipality
Type the street name. The road name qualifier is not mandatory (for example: Rd,
Ave, St etc.).
Do one of the following:
Type the suburb name
Or
Click
and type the first letter of the municipality name (this will shorten the
available list) and scroll to select the relevant municipality.
11. To identify a property in Hydra Enquiry by case number, in the Case Number field: Type the relevant case number
Go to step 14.
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12. To identify a property in Hydra Enquiry by cross street, update the following mandatory and optional fields and
then go to step 14.
Field
Do this ...
Details for Road A: Road
Name
Qualifier 1:
Or
Qualifier 2:
Details for Road B: Road
Name
Qualifier 1:
Or
Qualifier 2:
Type the relevant road name.
Based on the information you have available about the property details click
select the most appropriate option for the road qualifier type.
Type the relevant road name.
and
Based on the information you have available about the property details click
select the most appropriate option for the road type.
and
13. To identify a property in Hydra Enquiry by Title/DP Number, update the following mandatory and optional fields:
Field
Do this ...
Lot Number
Type the relevant lot number.
Section Number
Type the relevant section number.
Plan Type
Plan Number
Click
and select the plan type.
Type the relevant plan number.
14. Click
.
Any matching records will display in the Description panel at the bottom of the screen.
15. Do one or more of the following:
If
Then ...
A matching record has been
found
Click the relevant line item
Click
.
The map draws the selected area
Click
A matching record has not
been identified
.
A message box displays
Click
.
The fields are cleared ready for you to retype the search information
Go to step 8.
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16. To specify the additional layers you want to see on the map: Select Themes
The Map Themes section displays
Select or deselect the checkbox beside the relevant layers.
Get Themes
Click
.
The map redraws displaying the selected layers
17. To save, delete or restore your view of the map, select Views.
The User Views section displays.
18. Do one of the following:
If
Then ...
You wish to save your view
Select Views
Save/Restore/Delete
Type a name for the view in the Name field
.
Click
The map redraws the required view and saves the view name in the Local Views
panel
You wish to delete your view
Select Views
Save/Restore/Delete
Select the relevant view name in the Local Views panel
Click
.
The map redraws displaying the default map in the Hydra Enquiry screen.
You wish to redisplay a view
you have saved
Select Views
Save/Restore/Delete
Select the relevant view name in the Local Views panel
.
Click
The selected view displays
You wish to display a global
view
Select Views
Save/Restore/Delete
Select the relevant view name in the Global Views panel
The view name displays in the Name field
.
Click
The selected view displays
19. Use the toolbar and menu bar functionality described in steps 3 to 16 to complete your Hydra enquiry or customise
your map view.
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20. Save your map view if required. (Refer to steps 17 and 18).
Tip: If you move off the Hydra Enquiry screen without saving your view (eg you select another menu item from the eDeveloper main menu), and you wish to return to that view, you can: Select Mapping
‘The Hydra Enquiry screen displays showing the default map’
Click the right mouse button. A pop-up menu displays.
Hydra Enquiry.
Enquiry
Select Back.
Your last selected view displays.
Result
.
The WSC, DSR or SWC Auditor has completed a Hydra Enquiry within the SWC GIS
Computer file name: External System Process On Line Help
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Enquiry
The enquiries process allows a Water Servicing Coordinator (WSC) or SWC staff direct access to SWC’s works and
geographic databases for performing both general and specific enquiries on the developer process.
The Case Status process enables the WSC and DSR to track the progress of developer applications from submission
to completion of the project(s).
The Case List Summary enables the Operations Manager Development Services (OMDS) and the WSC to view their
own list of current and cancelled cases or the list of a particular team member(s). The DSR can view their list of current
and cancelled cases.
The Workflow Trail enquiry process enables the WSC and DSR to review the workflow steps for specific information
relative to the application. Using this information, the DSR can determine which step within the process the application
has progressed to and which business area is responsible.
The Supplier Enquiry process enables the WSC to select accredited supplier(s) by accessing the current Supplier
listings. Listed Suppliers are required for the coordination of the design, construct and acquire phases of the developer
process.
The Agent Enquiry process enables the WSC, DSR or SWC Auditor access to the current Water Servicing Coordinator
(WSC) listing for developer works. The listing includes the WSC contact details and their capabilities to perform
categories of work
This process consists of the following sub-processes:
•
•
•
•
•
•
•
Case status enquiry
Case details enquiry
Case List enquiry
Workflow trail enquiry
Supplier enquiry
Supplier web enquiry
Agent enquiry
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CASE STATUS ENQUIRY
Why
The purpose of this procedure is to identify an existing developer application and review
the current status of the project.
Who
WSC, DSR, SWC Auditor(s)
When
When a WSC or a DSR requires information about the status of an existing developer
application.
Business rules
WSCs can only view their own submitted developer applications
DSRs can view all developer applications.
Amendments June 09
New search function search with CAR number.
New search function search with FMIS number.
New search function search with WSC reference number.
Worksteps
1. From the e-Developer main menu select
The CASE SEARCH screen displays.
2. In the CASE STATUS SEARCH section, click
Case Status.
and select the required search type.
3. To enable the search function, do one of the following:
If
Then ...
You selected the Case
Number as the search type
Type the case number of the relevant development application
Note:
As you enter the case number, all other fields are greyed out and not available for
you to type details.
Go to step 4.
You selected the Street Name Type the Street name of the development location
Note:
as the search type
As you enter the Street Name, the Case Number field is greyed out and not
available for you to type details.
Go to step 4.
You selected the Suburb as a
search type
Click
and select the suburb for the development application.
Note:
When you have selected the Suburb name, the Case Number field is greyed out
and not available for you to type details.
Go to step 4.
You selected the Stage Name Type the stage name for the development property location
Note:
of the developments the
search type
When you type the Stage name the Case Number field is greyed out and not
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available for you to type details.
You selected the Developer
Name as the search type
Go to step 4.
Type the developer name who is responsible for the development application.
Note:
When you type the Developers name, the Case Number field is greyed out and not
available for you to type details.
Go to step 4.
Car Number:
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for you
to type details.
Go to step 4.
You wish to search by FMIS
Invoice Number
Type the FMIS invoice number of the relevant development application.
Note:
As you enter the FMIS invoice number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
You wish to search by WSC
reference number
Type the WSC Reference number of the relevant development application.
Note:
As you enter the WSC reference number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
4. To view the results matching the criteria selected, click
The CASE STATUS screen displays.
.
5. The Case Status screen provides an overview of the current phase the project is at.
In the Case Information section, the following information displays:
Case number
Developer Name
Development Location
Case DSR's (all DSR's associated with the selected case).
In the Case Status section, the following information displays:
Service Type (all service streams associated with the selected case).
Definition phase
Design phase
Construction phase
Finalisation phase
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6. Do one of the following:
If
Then ...
A record matching your
search criteria has been Completed steps are identified by this icon
identified and more
information is required Rejected steps are identified by this icon
In the service type field, click the Service Type link.
The Case Status Details screen displays.
Go to step 7.
No record matches your
development application Click
to go back to the previous page
details
Repeat steps 2 to 4 to search again.
Or
Continue to click
to exit the Case Status Enquiry screen.
7. The Case Status Details screen automatically displays the milestones (or key work steps) of the
service type you have selected, in the e-Developer process.
If
A workstep has been
completed
A work step is
incomplete
A work step has been
rejected
Then ...
The second column will display
The second column will display
The second column will display
8. Do one of the following:
If
Then ...
You wish to view the
status of CARs raised
against the case
Click
.
The CAR Management Summary screen displays for the selected case.
Review the relevant information
To return to the Case Status Details screen, click
Go to step 9.
You wish to view the
status of another case
Click
to go back to the previous page
Repeat steps 2 to 4 to search again.
Or
Continue to click
to exit the Case Status Enquiry screen.
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9. To exit the Case Status Enquiry screen, click
Result
The search results will display the following in relation to the selected development application:
The overview status of a selected case
The milestones status of a selected case.
The CAR Management Summary of a selected case.
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CASE DETAILS ENQUIRY
Why
The purpose of this procedure is to enable the WSC to retrieve and view any
documentation and data about a development application that has been saved.
Who
WSC
When
Use this procedure when you need to view an attachment or need to review specific data
that has been saved in relation to a development application. The development
application can be a current or closed project.
You can access the Case Details Enquiry to respond to any type of enquiry. For example
counter, written, legal, and ministerial or phone enquiries.
Before you start
You must have the Case Number, Street details or description of the relevant
development application prior to commencing the Case Details enquiry.
Business Rule
A WSC can only access and view the Case Enquiry Details for cases where they are the
WSC, or for WSC’s that work within the same company (group queue) as themselves.
Amendment June 09
New search function search with CAR number.
New search function search with FMIS number.
New search function search with WSC reference number.
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Worksteps
1. From the e-Developer main menu, select:
The Case Enquiry screen displays.
Case Enquiry
2. Do one of the following:
If
Then ...
You wish to search by Case Type the case number of the development application
Number
.
Click
The Case Enquiry Results screen displays showing the required information
You wish to search by
Street Details
Go to step 4.
Type the street name of the development application
.
Click
The Case Enquiry Results screen returns a Case List of any matching records.
You wish to search by
Description (suburb)
Go to step 3
Type the suburb name of the development application
.
Click
The Case Enquiry Results screen returns a Case List containing any matching records.
Go to step 3.
You selected the Plan Type Type the plan type and number.
Note:
and Number as a search
type
Plan Type is not mandatory. For example, DP is not required.
Go to step 4.
Car Number:
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for you to
type details.
Go to step 4.
You wish to search by FMIS Type the FMIS invoice number of the relevant development application.
Note:
Invoice Number
As you enter the FMIS invoice number, all other fields are greyed out and not available
for you to type details.
Go to step 4.
You wish to search by WSC Type the WSC reference number of the relevant development application.
Note:
reference number
As you enter the WSC reference number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
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3. Review the Case list. When you have identified the required case, click the link on the Case Number.
The Case Enquiry Results screen displays.
4. The Case Enquiry Results screen displays a series of tabs which represent the milestones of the Asset Creation
(Developer) Process.
Each tab automatically displays the relevant information that has been saved for the specific phase
of the e-Developer case.
Note: This information is read-only and cannot be modified.
5. Review the following icons:
If
Then ...
No information has been
A message displays "No further information has been requested".
saved for a particular screen
A Yes / No response is
A checkbox displays:
required
Indicates a No response has been received for this item,
Or
Date fields required
Indicates a Yes response has been received for this item
Date field formats have been set to date/month/year. For example: 10/10/2005
Comment field required
Are generally identified in a Comments table below the relevant section of the screen.
To print a screen
Click
screen
To search for another case
number
which is located at the top right hand corner of the Case enquiry results
Click
which is located at the top right hand corner of the Case Enquiry Results
screen.
Enter your search criteria
Go to step 6.
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6. To view the relevant details click on the required tab.
Field
Details
General
The General screen display’s the application entry details and a finalisation summary
for a specific case, identifying the following information:
Development location and application type
WSC
WSC's Reference
Case accepted and assigned on date
All DSR's associated with a case by phase (eg: define, design & construct,
finalisation)
Subdivision indicator
Council Consent details
Hydra details
Lot details - Proposed lots, residue parcels and dwelling details
Hydraulic
NOR / Agreement
Design
Section 73 Certificate issued indicator.
The Hydraulic screen displays the projected flow details for a proposed development
The NOR /Agreement screen display’s the Notice of Requirements (NOR/Notice) and
subsequent Agreement details for a specific case.
Check boxes and date fields indicate activities associated or completed for each
response type.
A table displays any relevant comments that have been saved by either the DSR or
WSC.
The Design screen display’s the following information for each service stream
associated with a specific case:
Audit Details Includes design package submission, nominated suppliers, DSR
and other Internal Stakeholder audit results, CAR raised indicator, Shutdown
and connection costs and design approval date
Easement Details Includes easement information for existing mains, private
house service line, relinquishing or reinstating and existing easement
requirements, new easement's), community title, internal stakeholder
responses, approval and/or resubmission requirements
Bonding
Variation Details Includes DSR and/or internal stakeholder audit and/or approval
information and any associated comments.
The Bonding screen display’s the following information for each service stream
associated with a specific case:
Request Details
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Rejection Details
Approval Details
Agreement Details
Extension Details
Construction
Call-up Details
The Construction screen display’s the following information for each service stream
associated with a specific case:
Commencement details
Internal Stakeholder audit details
Scheduled Disinfection (water) and Connection details
Acquire
CAR details
The Acquire screen display’s the following information for each service stream
associated with a specific case:
PCP details
Transfer of ownership details
Project Costs
Asset Capitalisation details
Assets
Bond Release details
The Assets screen display’s the following information for each service stream
associated with a specific case:
Asset as constructed details
Documents
Recovery details
The Document screen displays.
The Document Types section displays a list of all documents that have been saved
to the selected case. Do the following:
From the Document Types list, select the required document.
A list of matching documents displays in the Available Documents section.
The Available Documents section displays the following information for each
matching document:
- File name
- Stream (Potable Water, Recycled Water, Wastewater or
Stormwater)
- Date (date and time that the relevant document was saved)
To view a document, click the file name.
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The File Download message box displays.
Click
The Winzip message box displays.
Double click the document name.
The document displays for you to review.
(Refer to Getting started
View attached documents).
When you have completed reviewing the document close the window.
The Case Enquiry Result Document screen displays.
If you wish to view additional documents repeat the above steps.
7. When you have completed your Case Details Document enquiry, click
Result
to return to the main e-Developer screen.
The selected attachments and information fields have been displayed in response to
the specific case details enquiry.
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CASE LIST SUMMARY ENQUIRY
Why
The purpose of this procedure is to enable the Operations Manager Development
Services (OMDS), the DSR and the Water Servicing Co-ordinator (WSC) to view their
own list of current and cancelled cases or the list of a particular team member(s).
This procedure may assist the OMDS and WSC to manage the allocation of new cases
among team members. The display will also enable a DSR to track the status of all
current cases, which may not display a work item in their work queue.
Who
OMDS, DSR and WSC
When
Use this procedure when you need to determine what cases (open and cancelled) have
been allocated to you or a member of your team.
Business rules
A WSC can only access and view the Case List Summary for cases where they are
the WSC, or for WSC’s that work within the same company (group queue) as
themselves
A DSR can only access and view the Case List Summary for cases where they are
the Assigned DSR and/or NOR Drafter
An OMDS (Team Leader) can access and view the Case List Summary for members
of their work team (group queue) and their own individual cases that are assigned
to them.
Worksteps
1. From the e-Developer main menu select
The Search Case List screen appears.
Case List
2. To enable the Case List Summary function, do one of the following:
If
Then ...
You are a Team Leader To search for an individual team members Case List Summary, do the following:
or WSC (with a Team
Leader role)
Select the relevant User from the displayed list.
Note:
You cannot select multiple Users from the list.
You are an individual
user
Go to step 3.
Select your name from the displayed list
Go to step 3.
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3. Determine which types of cases you need to display in the Case List summary. Do one of the following:
If
Then ...
You need to view
cancelled cases
Select the Yes radio button
Go to step 4
You do not need to view Leave the default as No
cancelled cases
Go to step 4
4. Do one of the following:
If
Then ...
You wish to proceed
with the selected criteria Click
The Case List Summary screen displays
Review the relevant information.
You wish to change the
selected criteria
Click
The Case Number and selected User Ids are reset and no longer selected
Repeat step 2 to enter new search type information.
5. Do one of the following:
If
Then ...
You wish to exit the
Case List summary
screen
You wish to generate
another Case List
Summary
Click
The Case List Summary screen closes and the e-Developer main menu displays.
Click the right mouse button and select Back
The Case List Summary screen displays
Repeat steps 2 to 4.
Result
The Case List summary provides a complete job list and status report of cases that
have been assigned to an individual.
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WORKFLOW TRAIL ENQUIRY
Why
The purpose of this procedure is to enable authorised e-Developer users to view all the
workflow actions for a specific case.
Who
DSR, OMDs, SWC Auditor, SWC
When
Use this procedure when you need to:
Review the actions relevant to a work step,
Determine which precise work step a project is at
Or
Determine which business area or person is responsible for completing the outstanding
action.
Business rules
A WSC can only access and view the Case Workflow Trail for cases where they are the
WSC, or for WSC’s that work within the same company (group queue) as themselves.
Amendments June 09
New search function search with CAR number.
New search function search with FMIS number.
New search function search with WSC reference number.
Worksteps
1. From the e-Developer main screen, select
The Case workflow Trail screen appears.
Workflow Trail
2. To search for the workflow trail report for a specific case, update one of the following optional fields.
Field
Do This ...
Case No
Type the case number of the developer application
Note:
As you enter the case number, all other fields are greyed out and not available for you to
type details.
Street Name:
Go to step 3
Type the Street name of the development location
Note:
As you enter the Street Name, the Case Number field is greyed out and not available for
you to type details.
Go to step 3
Suburb:
Click
and select the relevant suburb from the list.
Note:
When you have selected the Suburb name, the Case Number field is greyed out and not
available for you to type details.
Go to step 3
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Stage Name:
Developer Name:
Type the stage name of the development application.
Note:
When you type the Stage name, the Case Number field is greyed out and not available for
you to type details.
Go to step 3
Type the developer name who is responsible for the development application.
Note:
When you type the Developers name, the Case Number field is greyed out and not
available for you to type details.
Go to step 3
Car Number:
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for you to
type details.
Go to step 3.
You wish to search by
FMIS Invoice Number
Type the FMIS invoice number of the relevant development application.
Note:
As you enter the FMIS invoice number, all other fields are greyed out and not available for
you to type details.
Go to step 3.
You wish to search by Type the WSC reference number of the relevant development application.
WSC reference Number Note:
As you enter the WSC reference number, all other fields are greyed out and not available
for you to type details.
Go to step 3.
3. Click
.
4. Do one of the following:
If
Then ...
The search criteria is
Go to step 5
valid and you are
authorised to access the
workflow trail report
The search criteria is
An error message displays. For example:
not valid or you are not No cases match the search criteria entered.
authorised to access the
workflow trail report
Click
.
The field reset so that you can set the search criteria again
Repeat steps 2 and 3.
Or
You are not authorised to look at this case.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 73 of 95
Click
The Workflow Trail screen closes and the e-Developer Main screen displays
5 The Case workflow Trail displays the following information:
Workflow trail field
Workflow trail action
Timestamp
The date and time that a workstep has been actioned within the e-Developer system.
Workflow step
The name of the workflow step that has been actioned within the e-Developer system.
Action
The description of a particular workstep action. For example, but not limited to the
following:
Processed to: the workitem for a case has progressed to the next workstep in the eDeveloper process, usually from one Users Inbox to another Users Inbox
Released by: the workitem for a case has been completed and released by the
specified User
User
Deadline withdrawal / Deadline expiry: the system notifications for a case where a
workitem has not been released within a specified timeframe.
The system identification of the User or Work Group that a workitem has been processed
to and/or released by.
6. Do one of the following:
If
You wish to exit the
Workflow Trail screen
You wish to view the
Workflow Trail for
another case
Then ...
Click
The Workflow Trail screen closes and the e-Developer Main screen displays
Click the right mouse button and select Back.
The Case Workflow Trail screen displays.
Note:
The case number you used for the previous search automatically displays in the Case
Number field.
In the Case Number field you can either:
delete the previous case number then type the new case number
or
overtype the previous case number with the new case number
Repeat steps 2 to 6.
Result
The Case Workflow Trail Report will have displayed all steps (date, time and work item) in
relation to a specific Case Number. This information will include the following:
Work items processed to either a SWC user, WSC user or a system procedure
Work items released by a SWC user, WSC user or a system procedure.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 74 of 95
SUPPLIER ENQUIRY
The purpose of this procedure is to enable the WSC, DSR or SWC Auditor access to the
current Supplier listing for developer works. The listing includes the supplier contact
details and their capabilities to perform categories of work. The types of suppliers included
in the list are:
Why
Designer (Firm or Individual)
Project Manager (Firm or Individual)
Constructor (Firm or Individual)
Field Testing (Officer of Tester).
Who
WSC, DSR, Supplier Management
When
A WSC or DSR receives a request for supplier details from the developer, or supplier
Management requires access to the current listing.
Worksteps
1.From the e-Developer main screen, select
The Search Suppliers screen displays.
Suppliers
2. To search for a particular supplier type and category of developer works, complete the following mandatory fields.
Field
Supplier Type
Do This ...
Click
and select the appropriate supplier type from the list.
Click
and select the relevant supplier capability from the list.
Supplier Capability
3. Click
.
The Supplier screen displays.
4. Do one of the following:
If
You wish to continue
with the selected
supplier type
You wish to change the
selected supplier type
Then ...
Go to step 5
Click
Repeat steps 2 and 3 to reselect the supplier type
Go to step 5.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 75 of 95
5. The Suppliers details matching the search criteria is automatically displayed.
6. When you have identified the required Supplier and their details, click
The e-Developer main screen displays.
Result
to close the window.
The WSC, DSR or SWC Auditor has identified the contact details of the selected supplier
from the current SWC Supplier Listing.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 76 of 95
SUPPLIER (WEB) ENQUIRY
Why
The purpose of this procedure is to provide WSC direct access to the supplier information
that is available on the Sydney Water web page, which includes the following:
Supplier Information section
List of Accredited Suppliers section
Who
WSC
When
Use this procedure when:
You receive a request for supplier details from the developer, or
additional information or documentation is required for the preparation of
documentation to be submitted to Sydney Water
Amendments Jan 06
New functionality and procedure documented.
Worksteps
1.From the e-Developer main screen, select
The Sydney Water Developing & building screen displays.
Suppliers (web)
2. The Supplier Information displays in the centre of the screen.
Review the list to identify the relevant information.
3. Move your cursor over the list and the pointer changes to a hand, then do the following:
If
You wish to access the
Approved Products
information
Then ...
Click the link to the Approved Products information.
The screen refreshes and displays further information at the bottom of the screen.
Scroll down the page, and click the link to either of the following:
Approved Products - Sewer
Approved Products - Water
The selected information displays in a new window
Review the information
You wish to access the
Codes Order Form
You wish to access the
Easement/Land Form
Go to step 4.
Click the link to the Codes Order Form.
A new window opens displaying the WSAA National Codes and/or Sydney Water
Supplements Order form
Go to step 4.
Click the link to the Easement/Land Form.
The screen refreshes and displays the Easement/Land forms at the bottom of the
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 77 of 95
screen.
Scroll down the page, and click the link to the relevant form.
The selected form displays in a new window
You wish to access the
Easement/Land
Guidelines
Go to step 4.
Click the link to the Easement/Land Guidelines
The screen refreshes and displays the Easement/Land Guidelines at the bottom of
the screen.
Scroll down the page, and click the link to the relevant guideline information and/or
documentation.
The selected form displays in a new window.
Go to step 4.
You wish to access the List Click the link to the List of Accredited Suppliers
of Accredited Suppliers
The screen refreshes and the List of Accredited Suppliers display at the bottom of
the page.
Click the link to the relevant supplier type.
A list matching the supplier type displays in a new window.
Review the list to ensure that the nominated supplier and accredited and listed by
Sydney Water.
You wish to access the
Protective Coating
Specifications
Go to step 4.
Click the link to the Protective Coating Specifications
The screen refreshes and the Protective Coating Specifications display at the
bottom of the page.
You can access information on the any of the following:
General and Environmental Requirements
Specifications
Links
Click the relevant link.
A selected information displays in a new window.
Go to step 4.
You wish to access the
Click the link to Supplier Forms
Supplier Forms/templates The screen refreshes and the list of Supplier Forms display at the bottom of the
used in the developer
page.
process
Click the relevant form name link.
A new window opens and displays the selected form.
You wish to access the
Supplier Instructions
Go to step 4.
Click the link to Supplier Instructions
The screen refreshes and the Supplier Instructions display at the bottom of the page.
You can access information on the any of the following:
Instructions
Supplementary Information
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 78 of 95
Review the information to determine which information you require.
Click the relevant link.
A selected information displays in a new window.
You wish to access the
Ventshaft Guidelines and
Technical Requirements
Go to step 4.
Click the link to Ventshaft Guidelines and Technical Requirements
A new window opens displaying the Sydney Water Ventshaft Guidelines and
Technical Requirements
Go to step 4.
You wish to access the
Click the link to the WBS Reference Drawings.
WBS Reference Drawings The screen refreshes and the WBS Reference Drawings links display at the bottom
of the page.
You can access information on the any of the following:
General
Water
Sewer
Click the relevant link.
A selected information displays in a new window.
Go to step 4.
4. Do one of the following:
If
You wish to save the
documentation
Then ...
From the Internet toolbar, click
The Internet Save as window displays.
.
Navigate to your local directory and follow your normal saving procedures.
Go to step 5.
You wish to print the
documentation
From the Internet toolbar, click
The Internet Print window displays.
.
Select the relevant printer from the list
Select any additional print requirements displayed within the Print window.
.
Click
The selected documentation has been printed.
Go to step 5.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 79 of 95
5. To exit the new Internet Explorer window, click
The window closes and you return to the Sydney Water Building Developing and Plumbing screen.
6. Do one of the following:
If
You wish to search for
additional information
and/or documentation
You wish to exit the
Sydney Water Building
Developing and Plumbing
screen
Then ...
Repeat steps 2 -5.
Click
The window closes and you return to the e-Developer main screen .
5. When you have finished with the relevant Supplier information, click
The e-Developer main screen displays.
Result
to close the window.
The WSC has identified the selected supplier information from the Sydney Water web
site.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 80 of 95
AGENT ENQUIRY
The purpose of this procedure is to enable the WSC, DSR or SWC Auditor access to the
current Water Servicing Coordinator (WSC) listing for developer works.
Why
The list includes the WSC contact details and their capabilities to perform categories of
work.
Who
WSC, DSR, SWC Auditor, SWC Supplier Management
When
You need to review WSC contact details from the current listing.
Worksteps
Agents
1. From the e-Developer main screen, select
The List of Accredited Suppliers - Water Servicing Co-ordinator displays.
2. Review the list to identify the relevant WSC details.
Note:
You can also sort the list by Suburb. To do this, click the link Reorder this list by suburb located above the listing.
3. Review and note the correct details if required, or alternatively click the link for the WSC web page (if available).
4. You can also review the following additional information by clicking on the relevant link:
Further Supplier Listings
Supplier Application Packages
Printing Instructions
Printer Version
5. To exit the form, click
Result
The current supplier listing contact details for Water Servicing coordinators has been
reviewed.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 81 of 95
DIARY PROCESS
Diary entry is a task that WSC's do as part of the Developer process, which may be done at any time from the eDeveloper main menu. A diary entry may result from an enquiry or a work item procedure in relation to a development
application that has been submitted. The status of the development application can be active or closed.
The Diary process enables the WSC to use the Diary function in e-Developer to record case details and comments
relating to all contacts with the DSR, Developer, Supplier or other personnel.
Alternatively, the system may automatically create a date stamp in the diary as a result of specific work item action
and/or release (for example: Reassign Case).
CREATE, VIEW and UPDATE a DIARY ENTRY
The purpose of this procedure is to create, update or view a diary entry for a particular
case. The intention of this function is to create a complete history of the case with all
issues clearly documented so that any WSC can use this information to answer detailed
queries about the case.
Why
The diary should be used to record:
•
•
•
All contacts with the DSR, Developer, Supplier or other personnel
How the contact was made (eg phone, e-mail, face to face)
All issues raised.
Who
WSC
When
Use this procedure when the need for a diary entry arises.
Business Rule
A WSC can only access and view the Case Diary for cases where they are the WSC, or
for WSC’s that work within the same company (group queue) as themselves.
Amendments June 09
•
•
•
New search function search with CAR number.
New search function search with FMIS number.
New search function search with WSC reference number.
Worksteps
1. From the e-Developer main menu, select
The Diary Entry Search screen displays.
.
2. The search function allows you to search by:
•
Case number, Street name or suburb name only
•
Or
Combining both Street Name and suburb.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 82 of 95
3. Click
and select the required search type. Do one of the following:
If
Then ...
You selected the Case
• Type the case number of the relevant development application
Number as the search
• Go to step 4.
type
You selected the
Developer Name as the
search type
•
Type the developer’s first name
•
•
And/Or
Type the developers last name
Go to step 4.
You selected the Stage
Name of the
development as the
search type
You selected the
Suburb as a search
type
•
•
Type the stage name for the development property location
Go to step 4.
•
•
Type the suburb name.
Go to step 4.
Car Number:
•
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for
you to type details.
Go to step 4.
•
You wish to search by
FMIS Invoice Number
•
•
You wish to search by
WSC reference Number
•
•
4. Click
Type the FMIS invoice number of the relevant development application.
Note:
As you enter the FMIS invoice number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
Type the WSC reference number of the relevant development application.
Note:
As you enter the WSC reference number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
.
5. Do one of the following:
If
Then ...
There is no match to
your search criteria
A text message displays the following - "No cases match the search criteria entered".
•
•
If you wish to search again, click
Repeat steps 2 to 4.
.
Or,
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 83 of 95
•
If you wish to exit the Diary search screen, click
The e-Developer main screen displays.
You need to view
previous diary entries
•
•
Read the entries in the Comment History field.
Click the Comment History scroll bar to scroll through the entries.
You need to create a
new diary entry
•
Click in the Additional Comments field and type your comments to create a diary
entry.
Note:
To change an unsaved diary entry, overtype as required.
6. To save and close the diary entry click
.
The form closes and the Diary Entry screen displays.
Note:
The next time you access the Diary Entry screen for the same case, your most recent entry is displayed at the bottom
of the Comments History field. The system automatically records your User name (from the logon procedure) and the
date of the entry.
7. Do one of the following:
If
Then ...
You need to view the
entry you just saved.
•
Go to step 2
You need to change a
diary entry after it has
been saved
•
•
You must create a new diary entry to explain the change.
Go to step 2
•
Click
The e-Developer main screen displays.
You wish to exit the
Diary Entry screen
Result
When the Diary Entry form is closed, A WSC can only access and view the
Case Diary for cases where they are the WSC, or for WSC’s that work
within the same company (group queue) as themselves.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 84 of 95
LINKS
Why
The purpose of this procedure is to enable the SWC Development Services
Representative (DSR) and Auditors to access the supporting documentation and
information available on both the Sydney Water web site and Connect-net.
Who
DSR, SWC Auditor
When
Use this procedure when you need access additional information and/or documentation
that are not available within e-Developer Online Help. You can access the following:
SWC Policies
DSR Work Instructions
Developer Procedures
Supplier Listings
Supplier Instructions
Forms and Templates used in the Developer process
Amendments Jan 06
This functionality has been re-re-activated and the new procedure documented.
Worksteps
1. From the e-Developer main menu, select
The Internet Security Alert text box displays.
.
2. Click
.
The Sydney Water Building Developing and Plumbing screen displays.
3. Do one of the following:
If
You wish to access the
WSC Work Instructions
Then ...
The Water Servicing Coordinators - Work Instructions automatically display in the
centre of the screen.
Move your cursor over the list.
The cursor changes to a hand.
Click on the link to the required work instruction.
The selected work instructions displays in a new window.
You wish to access SWC
Policies
Go to step 4.
From the right hand menu, select Developing Your Land
The Developing Your Land Through e-Developer screen displays in the centre of the
page.
Move your cursor over the list.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 85 of 95
The cursor changes to a hand.
Click on the link to Publications and Policies.
The Publications and Policies screen displays in the centre of the page.
Move your cursor over the list.
The cursor changes to a hand.
Click on the link to the required policy or guideline document.
The selected Policy or Guideline document displays in a new window.
You wish to access the
SWC Supplier Listing
Go to step 4.
From the right hand menu, select Supplier Information
The Supplier Information screen displays in the centre of the page.
From the Supplier Listing section, move your cursor over the list.
The cursor changes to a hand.
Click on the link to the required supplier listing category item.
The selected Supplier Listing displays in a new window.
You wish to access the
SWC Supplier
Instructions
Go to step 4.
From the right hand menu, select Supplier Information
The Supplier Information section displays in the centre of the page.
From the Supplier Information section, move your cursor over the list.
The cursor changes to a hand.
Click on the link to Supplier Instructions.
The Instruction and Supplementary Information sections display below within the same
window.
Click on the link to the required Instruction or Supplementary Information item.
The selected information displays in a new window.
You wish to access the
SWC Forms and
Templates used in the
Developer process
Go to step 4.
From the right hand menu, select Supplier Information
The Supplier Information section displays in the centre of the page.
From the Supplier Information section, move your cursor over the list.
The cursor changes to a hand.
Click on the link to Supplier Forms.
The Supplier Forms section displays below within the same window.
Move your cursor over the list.
The cursor changes to a hand.
Click on the link to the required form.
The selected form displays in a new window.
Go to step 4.
4. Do one of the following:
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 86 of 95
If
You wish to save the
documentation
Then ...
.
From the Internet toolbar, click
The Internet Save as window displays.
Navigate to your local directory and follow your normal saving procedures.
Go to step 5.
You wish to print the
documentation
From the Internet toolbar, click
The Internet Print window displays.
.
Select the relevant printer from the list
Select any additional print requirements displayed within the Print window.
.
Click
The selected documentation has been printed.
Go to step 5.
5. To exit the new Internet Explorer window, click
The window closes and you return to the Sydney Water Building Developing and Plumbing screen .
6. Do one of the following:
If
You wish to search for
additional information
and/or documentation
You wish to exit the
Sydney Water Building
Developing and Plumbing
screen
Result
Then ...
Repeat steps 2 -5.
Click
The window closes and you return to the e-Developer main screen .
When the Links procedure has been completed, the DSR or SWC Auditor has been able
to search for, print and/or save additional information or documentation in relation to the
developer process.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 87 of 95
CAR Management
Throughout the course of a developer project a Sydney Water (SWC) auditor may come across problems, faults and
non-conformance in the manner in which products, services and documentation are being prepared by supplier(s).
The Corrective Action Report (CAR) enables a Development Services Representative (DSR) to advise a WSC that a
fault or non-conformance to SWC’s Asset Creation Quality Management System, process, design and/or construction
standard has occurred. Each CAR will be allocated a unique number from the e-Developer system.
The CAR process will also provide the necessary data to enable SWC to assess and monitor the capability and
performance of its suppliers.
VIEW AND UPDATE A CAR
Why
The purpose of this procedure is to enable:
•
•
•
A WSC to provide details of the proposed resolution for an existing CAR.
A DSR to review a WSC’s proposed resolution and document follow-up activity.
DSRs, WSCs and SWC auditors to view the details of existing open and closed
CARs.
Who
WSC, DSR, Supplier Management, Product Delivery, Product and Asset Planning and
Wastewater Source Control.
When
Use this procedure when you need to view an open or closed CAR, or to update an open
CAR.
Business rules
A WSC, DSR or officers from Supplier Management, Product Delivery, Product and Asset
Planning may view a CAR.
Only a WSC or DSR may update the fields within a CAR.
A WSC may update the following fields:
•
•
•
Status – (Default type is Open and can be updated to Actioning or Fixed.
Resolution Description & Planned Completion Date.
Prevention Description and Planned Completion Date.
A WSC must email the relevant DSR immediately when you have provided the "Resolution
Description'/'Prevention Description' and selected 'Fixed' to complete your action on a CAR.
A DSR may update the following fields:
•
•
Policy and other
references
Amendments June
09 and Sep 2010
Status
Follow up Description and Proposed Follow Up Date.
Supplier Instructions Work Manual 4.
•
•
•
•
•
New search function search with CAR number.
New search function search with FMIS number.
New search function search with WSC reference number.
Added Business Rule last WSC point
Added new name to step 6 'Root Cause and Resolution Description'
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 88 of 95
Worksteps
1. From the e-Developer main menu, click
The CAR Management form displays.
.
2. To search for the details of an existing CAR, update the following mandatory and/or optional fields:
Field
Case Number:
Do this ...
•
•
Street Name:
•
•
Type the case number of the relevant development application
Note:
As you enter the case number, all other fields are greyed out and not available for
you to type details.
Go to step 3.
Type the Street name of the development location
Note:
As you enter the Street Name, the Case Number field is greyed out and not available
for you to type details.
Go to step 3.
Suburb:
•
•
Stage Name:
•
•
Developer Name:
•
•
Car Number:
•
•
You wish to search
by FMIS Invoice
Number:
•
•
You wish to search
by WSC reference
•
Click
and select the suburb for the development application.
Note:
When you have selected the Suburb name, the Case Number field is greyed out and
not available for you to type details.
Go to step 3.
Type the stage name for the development property location
Note:
When you type the Stage name, the Case Number field is greyed out and not
available for you to type details.
Go to step 3.
Type the developer name who is responsible for the development application.
Note:
When you type the Developers name, the Case Number field is greyed out and not
available for you to type details.
Go to step 3.
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for you
to type details.
Go to step 3.
Type the FMIS invoice number of the relevant development application.
Note:
As you enter the FMIS invoice number, all other fields are greyed out and not
available for you to type details.
Go to step 3.
Type the WSC reference number of the relevant development application.
Note:
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 89 of 95
Number:
•
As you enter the WSC reference number, all other fields are greyed out and not
available for you to type details.
Go to step 3.
3. Click
.
The Case Information and Corrective Action Requests sections display on the CAR Management form.
4. In the Corrective Action Requests section, do one of the following:
If
Then ...
There have been no
CARs raised for the
selected case
•
There have been
CARs raised for the
selected case
•
•
•
In the Corrective Action Requests section, a message returns:
"There are no CAR's associated with this case".
Go to step 8.
In the Corrective Action Requests section, a list of open and closed CARS that have
been raised on the case display (which are sorted by service type).
Go to step 5.
5. Review the list. Do one of the following:
If
You wish to view the
details of a closed
CAR.
You wish to view
and update the
details of an open
CAR.
Then ...
•
•
•
•
Click the CAR ID link.
The View CAR form displays to allow you to review all CAR details to date.
Go to step 8.
Click the CAR ID link.
The Update Corrective Action Request form displays to allow you to review all CAR
details to date. You can also edit and update the CAR details.
Go to step 6.
6. To update a CAR, do one of the following:
If
Then ...
You are a WSC
The status of the CAR automatically displays as Open.
Note:
You can change the status of the CAR to "Actioning" to indicate that you are progressing any
actions that may be required prior to completing this form.
•
In the Root Cause and Resolution Description field, type the remedial action that
was carried out to resolve the fault. Also type the planned completion date.
In the Prevention Description field, type a description of what action will be taken to
ensure that the non-conformance will not occur again in future. Also type the planned
completion date.
•
In the Follow Up Description field, type what follow-up action, if any, will be
necessary in this instance. Also type the proposed follow-up date.
•
You are a DSR
Computer file name: External System Process On Line Help
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BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 90 of 95
7. Review your CAR for completeness and accuracy, updating the CAR as required.
8. Do one of the following:
If
You have finished viewing
the CAR details
Then ...
•
Click
.
The Update Corrective Action Request form closes and the CAR Management
form displays.
You need action the CAR
or have partially
completed the CAR
details and wish to return
to it later
•
In the Corrective Action Request Details section, to change the status
•
Click
.
The CAR updates are saved, the Update Corrective Action Request form closes
and the CAR Management form displays.
You are a DSR
•
Review the CAR details for accuracy and completeness
•
In the Status field, click
and select the relevant status type (if required)
Note:
You can select from the following:
- Open
- Closed
- Rescinded (the WSC may have appealed and the CAR is withdrawn)
- Reviewing (the DSR may need to schedule an audit, or consult with other SWC
business area's for advice).
•
Click
.
The CAR updates are saved, the Update Corrective Action Request form closes
and the CAR Management form displays.
•
In the Corrective Action Request Details section, to change the status
You are a WSC and have
finished updating the CAR
click
click
•
and select Actioning.
and select Fixed.
Click
.
The Update Corrective Action Request form closes saving the CAR details and
the CAR Management form displays.
Note:
You must email the relevant DSR immediately when you have provided the
"Resolution Description'/'Prevention Description' and selected 'Fixed' to
complete your action on a CAR.
9. To close the CAR Management form, click
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 91 of 95
10. Do one of the following:
If
Then ...
You are a WSC
•
Notify the DSR that you have actioned the outstanding CAR.
The DSR will review and close the CAR if the auditor is satisfied with the WSC
actions/details.
You are a DSR
•
Notify the WSC that you have actioned or closed the outstanding CAR.
Result
When you have updated and saved the Update Corrective Action Request form, the
DSRs and other SWC auditors may view the updated details from the e-Developer main
menu.
Note:
WSCs can only view their own CARs
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 92 of 95
RE-ASSIGN CASE
Why
The purpose of this procedure is to enable the Operations Manager Development
Services (OMDS) and the Water Servicing Co-ordinator (WSC) to transfer e-Developer
cases that have already been assigned from one team member within their group to
another within the same group.
When a case has been re-assigned to another team member within your group, the case
and all subsequent work items will be transferred to the newly assigned team member
and remains with them for the life of the case, or until the case is re-assigned again.
Who
WSC
When
Use this procedure when you need to re-assign a development application from one
team member to another within the same group. You may need to re-assign cases for
the following reasons:
•
•
•
•
Before you start
Personnel on sick leave
Personnel on recreation leave
Personnel no longer in your employ
Personnel transferred to another team group.
You must have the Case Number of the relevant development application prior to
commencing the Re-assign case function.
Business Rules
•
•
•
•
A WSC can only re-assign cases between members of their own group
An OMDS can re-assign cases for both DSR’s and NOR drafter’s within their
own group.
If the OMDS needs to re-assign to a member of another group then he will need
to contact the appropriate OMDS and have him re-assign that case to a member
of his team. This may be required in instances where the case was wrongly
allocated in the first instance from the OMDS group queue.
The case must be active (not terminated or closed)
The case must have been previously assigned to a member of your group
queue.
Worksteps
1. From the e-Developer main menu, select
The Search Case Re-Assignment screen displays.
2. In the CASE SEARCH section, click
.
and select the required search type.
3.To enable the search function, do one of the following:
If
You selected the Case
Number as the search type
Then ...
•
Type the case number of the relevant development application
Note:
As you enter the case number, all other fields are greyed out and not
available for you to type details.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 93 of 95
You selected the Street Name
as the search type
•
Go to step 4.
•
Type the Street name of the development location
Note:
As you enter the Street Name, the Case Number field is greyed out and not
available for you to type details.
Go to step 4.
•
You selected the Suburb as a
search type
•
•
You selected the Stage Name
of the developments the
search type
•
•
You selected the Developer
Name as the search type
•
•
4. Click
Click
and select the suburb for the development application.
Note:
When you have selected the Suburb name, the Case Number field is
greyed out and not available for you to type details.
Go to step 4.
Type the stage name for the development property location
Note:
When you type the Stage name, the Case Number field is greyed out and
not available for you to type details.
Go to step 4.
Type the developer name that is responsible for the development
application.
Note:
When you type the Developers name, the Case Number field is greyed out
and not available for you to type details.
Go to step 4.
Search.
5. Do one of the following:
If
The search details
are correct
Then ...
The existing Case Information displays.
•
•
Your search details
are incorrect
Review the information
Go to step 6.
An error message displays, advising that the case number cannot be found
•
Repeat steps 2-4.
6. In the Case Reassignment section, update the following mandatory fields:
Field
Re-assign Agent
Do this ...
The previously assigned WSC name displays.
Click
and select the name of the team member to whom you wish to assign the case.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 94 of 95
Reason / Detail of
change:
•
•
Type the reason why you are re-assigning the case
Go to step 6.
6. Review the form for completeness and accuracy and update as required.
7. To exit the form without saving changes, click
.
8. When the form is complete and accurate, click
The Case Re-assignment screen displays.
.
A confirmation message displays confirming that the case information has been updated. The message may also
identify any work items that have not been forwarded from the original assignee.
The Case number field has been reset enabling you to re-assign another case.
Result
When the Re-assign Case form is saved the:
•
•
Case has been transferred to another team member within your group
The Case Workflow Trail is updated with the new tem members ID.
Computer file name: External System Process On Line Help
11 November, 2011
BMIS number: EDEV0021
Policy owner: Manager, Urban Growth
Page 95 of 95
Define Requirements
Overview
The Urban Growth business manages the extension of Sydney Water's (SWC’s) water and wastewater
systems to service new development and redevelopment. It also manages the protection of these systems
when development takes place within built up areas.
A WSC planning to undertake a development or subdivision may need to obtain SWC's connection
requirements, or a Section 73 Certificate to meet a condition of the council consent issued to the developer.
Once the WSC has submitted a developer application, a SWC Notice of Requirements letter (which may
include an agreement for the design and construction of works) is generally issued within 21 days.
Procedures
The Submit a developer application process consists of the following procedures:
Complete the application for a S73 Complying Development
Complete the application for a S73 Dual Occupancy
Complete the application for a Minor Extension
Complete the application for a Feasibility
Complete the application for a Adjustment/Deviation
Complete the application for a Road Closure
Investigate Requirements
Submit Additional Information
Resubmit Consent
Issue Requirements
View Dual Occupancy Letter
View Requirements
Accept Homestead Bonds
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 1 of 41
COMPLETE THE APPLICATION FOR S73, DUAL OCCUPANCY, MINOR EXTENSION OR FEASIBILITY
Why
The purpose of this procedure is to capture the initial details of a new developer
application for:
Section 73 Development (including all subdivisions)
Section 73 Dual Occupancy
Minor Extension
Feasibility
Who
WSC, DSO
When
Use this procedure when a developer requires a Section 73 Certificate for
development consent or advice on Sydney Water's connection and/or extension of
existing main requirements.
Before you start
Create a digital copy of the development plan, compatible with Sydney Water
technology at a scale of 1:500 or 1:1000, showing the area of each lot, the
total gross area and total net area to be developed,
Or
Receive a subdivision plan created in AutoCAD Map, co-ordinated to MGA
(Map Grid of Australia), at a scale of 1:500 or 1:1000, showing the area of
each lot, the total gross area and total net area to be developed, existing lot
number and deposited plan number and the Pre-allocated Plan Number
(PPN) as issued by Land and Property Management Authority (LPMA).
Record the temporary case number that was generated when you
downloaded the Sydney Water geographic base information
Determine if the development requires a Section 73 Certificate. If yes, a valid
Council Consent must be available. The Developer can apply for ‘Anticipated
requirements’ while their development application is being considered by
Council – refer to Work Instruction - Processing a Section 73 Anticipated
Requirement Application - DSR and WSC Instructions
Determine if the development is commercial or industrial. If yes, a digital
engineering plan and additional hydraulic information must be available
If the development requires a Section 73 Certificate and is a dual occupancy,
you need to determine subdivision requirements (if it is to be subdivided now,
in the future, or not at all).
Note:
If the Dual Occupancy development is to be subdivided now, a valid Council
Consent must be available.
If the Dual Occupancy development is to be subdivided in the future ie that is
Subdivisional approval is not granted at this point in time, you need to
determine the type of subdivision title (for example, Strata or Torrens etc)
and if the developer wishes to meet the future subdivision requirements now
rather than later (to possibly save costs).
If the future Dual Occupancy subdivision title is Strata, Stratum or Community
Title, determine whether a single point is or separate points of sewer
connection are required.
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 2 of 41
If Dual Occupancy subdivision is not required at all, determine if two separate
points of water and/ or sewer connection are required.
If you have a proposed dual occupancy with approved Subdivision for either
Torrens Title or Strata Subdivision or an existing dual occupancy that is being
subdivided now, then select the application type "Section 73 Development" in
e-Developer. Refer to example 1.
If you have a dual occupancy development (un-subdivided) that is being
subdivided in the future, then select the application type "Section 73 Dual
Occupancy" in e-Developer.
Refer to example 2.
If you have a dual occupancy development without subdivision and there is
no intended subdivision in the future, then select the application type
"Section 73 Dual Occupancy" in e-Developer. Refer to example 3.
For example:
1. A Council Consent is granted for a Dual Occupancy Torrens Title
Subdivision. The application type is a Section 73 Development and the
development sub type is a Development.
2. A Council Consent is granted for a Dual Occupancy Only, however the
client would like to prepare for Future Torrens Title. In this case the
application type is a Section 73 Dual Occ and the development sub type is
a Future Torrens Title Subdivision.
3. A Council Consent is granted for a Dual Occupancy Only (unsubdivided).
In this case the application type is a Section 73 Dual Occ and the
development sub type is a Unsubdivided Dual Occupancy.
Business rules
You must zip all documents before attaching them to a work item. (Refer to: General
tasks Create and attach documents to work items.)
The temporary download number is only valid for one week. If your application is not
released to Sydney Water within that week you will be required to do another
download.
Note
There are 2 buttons on the base of the form:
Keep
If you have not completed the application form but wish to stop working on it
and return to it later, click this button to save the data you have entered. The
form closes. To access it later, select it from your work queue.
Release
If you have completed the application form, click this button to release the
work item. The form closes, the work item is removed from your work queue
and the next stop in the procedure is triggered.
Policy and other
references
Community Title Subdivisions Policy
Connection to Sewage System Policy
Property Development Connection Applications Guideline
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 3 of 41
Property Development Connection Requirements Policy
Property Development Connection Requirements Water and Sewer
Guidelines
Rural Water Supply Policy
Servicing Dual Occupancy and Other Two-Dwelling Developments Guideline
Amendments May 12
DSR to DSO and other term updates
New Developer Works Deed
Processing a Section 73 Anticipated Requirement Application - DSR and
WSC Instructions
Worksteps
1. To start a new case, click
.
A dialog box displays with the assigned case number.
2. Record the assigned case number; you may need to refer to this later.
3. Click
.
The dialogue box closes and the e-Developer main screen displays.
4. Click .
The assigned case number displays in the inbox.
5. Select the assigned case number.
The Application Entry form displays.
6. To complete the Case Information section, update the following mandatory and optional fields:
Field
Do this ...
Application type
Click
and select one of the following:
S73 Development
Note:
This also includes Existing Dual Occupancy to be subdivided
or
Proposed Dual Occupancy with the Consent approved Subdivision for either
Torrens Title or Strata Subdivision.
S73 Dual Occupancy
For a dual occupancy being subdivided in the future select Section 73 Dual
Occupancy, as a subdivision approval is not part of the current Consent.
Note:
For an existing dual occupancy that is being subdivided now select Section
73 Development.
Minor Extension
Or
Feasibility
Note:
The following text displaysThis is not a formal application. Sydney Water will issue an advice letter
"Feasibility Letter" in due course. The advice is provided as a guide only, is
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 4 of 41
current at the date of issue and may be subject to change".
You are required to advise the Developer of the above statement.
Associated cases
Type the previous associated application number(s) if applicable.
If there are no associated case number(s), leave blank.
Note:
This field only appears after the Auto-Populate refer to step 22.
Agent contact
This information is automatically updated from the logon procedure.
Phone
This information is automatically updated from the logon procedure.
Agent reference
Type the appropriate reference number. (if required)
Note:
This field only appears after the Auto-Populate refer to step 22.
You need to confirm the developer details.
Note:
The definition of the 'Developer' is:
A person to whom a subdivision or development approval (from the relevant consent authority) has been given.
If the Consent has been issued to an applicant acting on behalf of the developer, or the property has been on-sold,
then the 'Developer' is the owner of the development site and/or a person(s) or company whose activity will make a
demand on Sydney Water's system, being responsible for paying of prescribed charges and signing an agreement
(with their providers) to construct works in accordance with the Notice of Requirements (Notice) and Agreement.
To complete the Applicant/Developer Information, click
Fields display to allow you to specify search criteria.
and select the required search type.
Note:
You can search for a specific applicant/developer by typing the first letter, part of name or full name in any mandatory
field.
7. In the Developer the same as the Applicant? section, do one of the following:
Note:
Where there is an Applicant acting for the developer you are required to enter both the Applicant Details and the
Developer Details.
If
Then ...
The Developer is the same
as the applicant
Click the Yes radio button.
The Developer is not the
same as the applicant
Leave the default to No.
Note:
You search for the applicant
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 5 of 41
8. To search for an existing Applicant and or a existing Developer do one of the following:
If
Then ...
You selected
Applicant/Developer name
You selected Company
name
You selected ABN
Go to step 9.
Go to step 10.
Go to step 11.
9. To search for an existing Applicant/Developer name record, update the following mandatory and optional fields
and then go to step 12.
Field
Do this ...
First Name
Type the first name of the developer from the consent notice.
Middle Name
Type the middle name of the developer from the consent notice.
Last Name
Type the last name of the developer from the consent notice.
10. To search for an existing Applicant/Developer record by company name, update the following mandatory field.
Field
Company Name
Do this ...
Type the company name of the developer from the consent notice.
Go to step 12.
11. To search for an existing customer record by ABN, update the following mandatory field.
Field
ABN
Do this ...
Type the company ABN number.
Go to step 12.
12. Review the information for correctness and accuracy.
13. Do one of the following:
Field
The information is incorrect
Do this ...
Click
.
The fields clear ready for you to perform another search.
Repeat step 8 to 11.
The information is correct
Click
.
The search results display
Go to step 14
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 6 of 41
14. Do one of the following:
If
Then ...
A matching customer record
could not be found.
Do one of the following:
If you wish to create a new Applicant record, click
.
The New Developer Details screen displays with additional address
fields.
If you wish to create a new Developer record, click
.
The New Developer Details screen displays with additional address
fields.
Go to step 15.
Or
Multiple records are found.
If you do not wish to create a new record, click
The Application Entry form re-displays.
Select the required customer record, click the relevant link.
The information displays in the Application Entry form.
15. To create the New Applicant/New Developer Details you need to update the following sections of the form.
Please complete as many fields as possible.
Note:
The standard formatting required for these fields are: use capital letters, use full names (where these details are
known), do not type full stops, commas, etc. The only exception is e-mail address eg: j.smith@bigpond.com.au
Do one of the following:
If you need to create a Developer Name, go to step 16.
If you need to create a Company name, go to step 17.
16. To enter the details of a new developer by name, update the following mandatory and optional fields, then
complete steps 18 and 19.
Field
Do this ...
Type
The list defaults to organisation.
Click
Name
and select Individual.
Salutation
Leave blank. As you complete the rest of the name fields, the information will be
formatted and automatically display in this field.
Type the relevant information (eg: MR, MRS, Ms etc).
First Name
Type the relevant information (eg: S or STEVEN)
Middle Name
Type the relevant information, if unknown or not required leave blank.
Last Name
Type the relevant information (eg: SMITH or O'SULLIVAN).
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 7 of 41
E-mail Address
Type the relevant e-mail address.
Legal Status
This information defaults to Sole Trader.
Review the information for accuracy
If the information is not correct, click
information.
The list contains the following items:
and select the relevant
- Co-Operative
- Company/Govt
- Incorporated
- Joint Venture
- Partnership
- Sole Trader
- Trust
17. To enter the details of a new developer by company, update the following mandatory and optional fields, then
complete steps 18 and 19.
Field
Do this ...
Type
The list defaults to Organisation.
Leave default.
Name
Do one of the following:
If you have selected organisation type the developers company name.
Note:
The preferred standard is the full company name however the following
abbreviations are acceptable:
- Propriety Limited: PTY LTD
- Corporation: CORP or
If you have selected individual type the developers full name.
E-mail Address
Type the relevant e-mail address.
Legal Status
This list defaults to Sole Trader.
Review the information for accuracy
If the information is not correct, click
and select the relevant
information. The list contains the following items:
ABN
- Co-Operative
- Company/Govt
- Incorporated
- Joint Venture
- Partnership
- Sole Trader
- Trust
Type the companies ABN number.
Website
Type the companies website address. If unknown leave blank.
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 8 of 41
18. In the Address section, update the following mandatory and optional fields:
Field
Do this ...
Prefix/Mailing Address
You can enter the following types of information if required (otherwise leave
blank):
PO BOX 22
SUITE 5 LEVEL 1
LOCKED BAG 42
FLAT 2
Street No.
Type the street number of the developer's address (eg: 12, 101 etc).
Street
Type the street name of the developers address (eg: Moore Street, Centennial
Avenue etc).
The suburb list contains all existing suburbs within Sydney Water's area of
operations. To search for a suburb do the following:
Suburb
Click
and review the list.
If the relevant suburb is listed, select the suburb name.
If the relevant suburb is not listed, go to the Suburb (unlisted) field.
Suburb (unlisted)
Type the relevant suburb name. Review the spelling to ensure the information is
correct.
Note:
If this is a new suburb within Sydney Water's area of operations and is unlisted
please contact your Sydney Water System Support and request the list be
updated.
State
Postcode
Click
and select the relevant state.
Type the postcode of the developer address.
19. In the Phone section, update the following optional fields:
Field
Do this ...
Phone type
Click
items:
Phone
and select the relevant phone type. The list contains the following
- After Hours
- Emergency/Incident Number
- Fax
- Mobile
- Work hours
Type the developers contact phone number.
Note:
You can only enter numeric characters and spaces (no brackets, dashes etc/ eg:
98345678). The information will be formatted and automatically display in this
field.
BMIS Doc. Number: EDEV0023
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 9 of 41
20. Review the information for completeness and accuracy.
When complete, click
and or
.
The new applicant/developer details are saved and the Application Entry form redisplays.
The new applicant/developer details display within the form.
21. To complete the Hydra Data Auto Population section, do the following:
Field
Do this ...
Hydra Download Number
Type the temporary case number that was generated when you
downloaded the SYDNEY WATER geographic base information.
Click the
Go to step 22.
.
22. Do one of the following:
If
Then ...
The temporary case number
is valid
The following fields will be populated:
Agent contact
Agent Phone Number
LGA
UBD Edition, UBD Map number and UBD Reference number Address details.
Associated Cases. Type the previous associated application number(s)
if applicable.
If there are no associated case number(s), leave blank.
Agent reference. Type the appropriate reference number. (if required)
Note:
Where there were multiple properties included in the download the
address field is blank, go to step 24.
The temporary case number
is invalid
You will be required to obtain another temporary case number that is
generated when you download the SW geographic base information in
Hydra Download then repeat step 21.
Note:
If your download number has expired you will be required to obtain
another temporary download number. The original information that was
Auto-Populated will be lost when you enter the valid download number.
Repeat step 21.
23. To edit the Lead Address section, do the following:
Note:
Where there are multiple address's the Lead Address field is blank, you are required to select a Lead Address, go to
step 24. If you download more than 20 properties only the first 20 will be auto-populated.
Field
Do this ...
Section Number
This information automatically displays.
Review for correctness.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 10 of 41
If incorrect type the required Section number.
Street Number
This information automatically displays.
Review for correctness.
If incorrect type the required Street number.
Street Name
This information automatically displays.
Review for correctness.
If incorrect type the required Street name.
If the Street name has been corrected a comment is required in the
comment field.
Suburb
This information automatically displays.
Review for correctness.
If incorrect Click
and select the relevant Suburb.
If the Suburb has been corrected a comment is required in the comment
field.
Cross Street
This information automatically displays.
Review for correctness.
If incorrect type the required cross Street name.
LGA
This information automatically displays.
Review for correctness.
If incorrect Click
and select the relevant LGA.
If the LGA has been corrected a comment is required in the comment
field.
UBD Edition
This information automatically displays.
Review for correctness.
If incorrect type the required UBD edition.
UBD Map
This information automatically displays.
Review for correctness.
If incorrect type the required UBD map.
UBD Reference
This information is automatically displays.
Review for correctness.
If incorrect type the required UBD Reference.
Plan Number(s)
This information automatically displays.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 11 of 41
Review for correctness.
If incorrect type the required Plan number.
Lot Number(s)
This information automatically displays.
Review for correctness.
If incorrect type the required lot number.
Total Calculated Area (Sq M) This information automatically displays.
Review for correctness.
If incorrect type the required Total Calculated Area (Sq M).
Total Number of Lot/Portion This information automatically displays.
Nos flagged for Development
Review for correctness.
If incorrect type the required Total Number of Lot/Portion Nos flagged
for Development.
24. To complete the Development Locations section, do the following:
Field
Do this ...
Development Locations
This information automatically displays. To select a Lead Address do the
following:
Click the
button. The selected address will display the Lead Address
field.
Note:
If the property details displayed are not correct, edit the information see
step 23.
25. To complete the Property Use section, update the following optional fields:
Field
Do this ...
Lot status
Click
and select the response to indicate the current status of the property.
The list contains the following items:
Developed
Vacant
Current Property Type
This information automatically displays.
Review for correctness.
If incorrect click
and select the correct Current Property Type.
Once you have selected the correct Current Property Type click
.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 12 of 41
Describe current and
proposed development
Type only the Consent description details in the memo field.
26. To complete the Proposed Development section, update the following optional fields:
Field
Do this ...
Development Type
Click
and select the applicable Development Type.
Click
and select the applicable Development Subtype.
Development Sub Type
Stage Number
Click
and select the applicable stage number of the current developer
application (eg 1)
Of
Click
and select the applicable number to indicate the total number of stages
for the overall development (eg 10).
Stage Name
27. Do one of the following:
If
Type the stage name of the current developer application (Gardens Estate, The
Ponds etc).
Then ...
Subdivision is required
Select the Yes radio button
Go to step 28.
Subdivision is not required
Leave the default as No
Go to step 29.
28. To complete the proposed subdivision details, update the following mandatory and optional fields and then go to
step 30.
Field
Do this ...
Total Dwellings
Type the total number of dwellings for the proposed subdivision, eg:
For a subdivision creating ten new lots, you would type 0 (dwellings), or
For a dual occupancy development, you would type 2 (dwellings).
Total Lots
Type the total number of lots for the proposed subdivision, eg:
For ten lot subdivision, you would type 10 (lots), or
For a dual occupancy development and subdivision you would type 2
(lots).
Total Residue Lots
Attach Subdivision Plan
Type the total number of residue lots for the proposed subdivision.
Zip together the subdivision plan and the Notice of Pre Allocated Plan
Number Issue (PPN) as issued by LPMA.
To attach the Subdivision Plan to the Application Entry form,
click
The Choose File window displays.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 13 of 41
Select the document and click
.
The selected document is attached to the form.
Attach Development Plan
To attach the Development Plan to the Application Entry form, click
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
Notes:
Use this field to attach any additional details that may need to be considered by
the DSO when they are determining the requirements for this development
application.
For example:
advice on future dual occupancy subdivision
whether an unsubdivided dual occupancy requires separate connections
if an existing dwelling is to remain or be demolished, etc.
For applications located in a Priority Sewer Program you must type the following
information: 'This application is located in a Priority Sewer Area and needs a
connection to the Pressure Sewer System'.
29. To complete the Proposed Development section when subdivision is not required, update the following
mandatory and optional fields. Then:
Field
Do this ...
Total Dwellings
Type the total number of dwellings for the proposed subdivision, eg:
for a subdivision creating ten new lots, type nil (dwellings)
for a dual occupancy development, type two (dwellings).
Attach Development Plan
To attach the Development Plan to the Application Entry form, click
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
30. To complete the Consent Information section, update the following mandatory and optional fields for the S73
Development/S73 Dual Occupancy, or the optional fields for Feasibility.
Field
Do this ...
Consent Authority
Click
Development Consent
Number
and select the consent authority name.
Type the consent number from the consent notice.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 14 of 41
Attach Consent document
Select the consent date to correspond with the consent notice.
To attach the consent document to the Application Entry form,
click
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
Attach Stormwater analysis
To attach the Stormwater Analysis document to the Application Entry
form, click
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
Development Type
Click
31. Do one of the following:
If
and select the required development type.
Then ...
Development type is
Commercial, Industrial, Multi
Unit, Community or Special
Uses
Development type is
Residential or Rural
Go to step 32.
Go to step 46.
32. Click
and select the required development sub type in the Commercial, Industrial, Multi Unit Community
and Special Uses section.
Do one of the following:
If
Then ...
Development sub type is a
club, bar or restaurant
Go to step 33.
Development sub type is a
hotel or motel
Go to step 34.
Development sub type is a
hospital
Go to step 35.
Development sub type is a
school or childcare facility
Go to step 36.
Development sub type is a
religious assembly or
recreational facility
Development type is other
than listed
Go to step 37.
Go to step 38.
33. To complete the Clubs/Bars Restaurants section, update the following optional fields and then go to step 39.
Field
Do this ...
Maximum number of patrons
per day
Type the relevant information
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 15 of 41
Average number of patrons per
day
Maximum number of staff per
day
Average number of staff per
day
Weekly period of peak
patronage
Type the relevant information
Type the relevant information
Type the relevant information
Type the relevant information
34. To complete the Hotels/motels section, update the following optional fields and then go to step 37.
Field
Do this ...
Number of beds
Type the relevant information
Peak occupancy rate
percentage
Average occupancy rate
percentage
Maximum number of staff per
day
Average number of staff per
day
Type the relevant information
Type the relevant information
Type the relevant information
Type the relevant information
35. To complete the Hospitals section, update the following optional field and then go to step 39.
Field
Do this ...
Number of beds
Type the relevant information
36. To complete the Schools/childcare section, update the following optional fields and then go to step 39.
Field
Do this ...
Number of pupils
Type the relevant information
Number of staff
Type the relevant information
37. To complete the Religious Assemblies/Recreational Facilities section, update the following optional fields and
then go to step 39.
Field
Do this ...
Maximum number of patrons Type the relevant information
per day
Average number of patrons per Type the relevant information
day
Weekly pattern of usage and Type the relevant information
peak period of patronage
38. To complete the Other Development type section, update the following optional field and then go to step 39.
Field
Do this ...
Please describe
Type the relevant information
39. The provision of hydraulic information in the following steps will assist SW to:
assess requirements on a demand basis
calculate DSP charges on a demand basis
review proposed requirements (main sizing) against design standards.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 16 of 41
To complete the Expected Water requirements for the Proposed Development section, update the following
mandatory and optional fields.
Field
Do this ...
Maximum demand kilolitres per Type the relevant information
day
Average demand kilolitres
Type the relevant information
per day
Peak demand litres per second Type the relevant information
40. To complete the Expected Wastewater requirements for the Proposed Development section, update the following
mandatory and optional fields.
Field
Do this ...
Maximum discharge kilolitres
per day
Average discharge kilolitres
per day
Peak discharge litres per
second
Type the relevant information
Type the relevant information
Type the relevant information
41. To complete the Expected Irrigation Systems requirements for the Proposed Development section, update
the following optional fields.
Field
Do this ...
Maximum demand litres per
day
Average demand litres per day
Peak demand litres per second
Automatic timer
Proposed pattern of usage:
Type the relevant information
Type the relevant information
Type the relevant information
If automatic timer is not required leave blank, or if automatic timer is required,
select checkbox
Type a description in the memo field
42. To complete the Process Water section, update the following mandatory and optional fields.
Field
Do this ...
Maximum demand litres per
day
Average demand litres per day
Peak demands litres per
second
Proposed pattern of usage:
Type the relevant information
Type the relevant information
Type the relevant information
Type the relevant information
43. To complete the Other Requirements section, update the following optional fields.
Field
Do this ...
Air-conditioning make-up water Type the relevant information
litres per second
Proposed meter size (mm)
Type the relevant information
Note:
Any additional meter information must be recorded in the Other relevant
information memo field below.
Any other relevant information Type the relevant information
affecting usage:
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 17 of 41
Note
You may also provide a value for the Maximum and Peak Demand but
must, in those cases provide a description of how the values were derived
in this text box.
Where it is considered inappropriate to use the guide, then the WSC must
still provide the required values but also provide the specific calculation
44. To complete the Fire Fighting Requirements section, update the following optional fields.
Field
Do this ...
Fire Hose Reel number
Fire Hydrant litres per second
Fire sprinkler litres per second
Wall drencher litres per second
Type the relevant information
Type the relevant information
Type the relevant information
Type the relevant information
45. To complete the Estimated Demand section, update the following fields.
Field
Do this ...
Estimated water demand
KL/Day
Type the relevant information
Note:
This is only applicable to Minor Extension Application Types.
Estimated sewer demand
KL/Day
Type the relevant information
Note:
This is only applicable to Minor Extension Application Types.
46. To complete the Services section, select the checkbox to indicate which service type (water, wastewater, recycled
water or stormwater) is applicable for this developer application (select at least one service).
Note:
This is only applicable to Minor Extension Application Types.
47. Review the form for completeness and accuracy and update as required.
48. To keep the Application Entry form, click
.
The form closes but the work item remains in your work queue to allow you to finish it later.
49. When the form is complete and accurate, click
Result
to release the Application Entry form.
When the Application Entry form for a S73 Development, S73 Dual Occupancy,
Minor Extension or Feasibility is released, the Accept Application and Assign Case
form is sent to the SW.
Also, when the Application Entry form is received a notification is sent to the WSC
advising:
the case number that has been associated with their application
the date the application was lodged with SW, and
the application fee at the current rate has been raised to their account.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 18 of 41
If
Then ...
The DSO has determined
that the details submitted
are satisfactory
You receive a View S73 requirements work item in your work queue.
(Refer to: Define Assets
Issue Requirements
View Requirements).
You receive another Application Entry work item in your queue.
The OMDS or DSO has
determined that the details
submitted are
Note:
unsatisfactory
When you re-open the Application entry form, a text box displays identifying
the reason why the application has been rejected.
Review this information and amend the form as required.
The DSO has determined
that additional
documentation or
information is required, or
the details submitted are
not satisfactory
You receive a Submit Engineering Information work item in your work queue.
(Refer to: Define Assets
Information).
Investigate Requirements
Submit Additional
You receive a Resubmit Consent work item in your work queue.
The council consent was
not submitted, or the DSO (Refer to: Define Assets Investigate Requirements Resubmit Consent).
has determined that the
consent submitted is invalid
or not complete
Complete the application for Adjustment and Deviation Road Closure
Why
The purpose of this procedure is to capture the initial details of a new developer
application for:
Adjustment and Deviation
Road Closure
Who
WSC, DSO
When
Use this procedure when a developer requires advice on Sydney Water’s connection
and/or adjustment of existing main requirements.
Before you start
If the application is for an Adjustment and Deviation, depending upon the
complexity of the specific project, the following documentation may need to
be submitted when completing the Application Entry form:
- Development plan/Roads plan showing the location of existing
services (including sections where possible)
- Pre-design of adjustment works
- Project Concept (ie: what the project entails/scope of works)
- Project timetable
- Project issues
- If project requires temporary pipe work, a design of BOTH the
temporary pipe work PLUS the deviation / adjustment must be
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 19 of 41
submitted together so that SW can properly assess whether the
whole request is feasible.
Determine if the adjustment and deviation may be impacted upon by a
commercial or industrial development (proposed or existing). If yes, a digital
engineering plan must be available.
Determine if the adjustment and deviation is stormwater. If yes, digital
hydraulic analysis information must be available.
If the application is for a Road Closure then a pre-application may have
been issued by mail from the relevant authority to SW. This information and
any responses should be digitised and zipped together with your subdivision
or development plan. Refer to Work Instruction - Road Closures - Water
Servicing Coordinator (WSC)
Business rules
You must zip all documents before attaching them to a work item. (Refer to
General tasks
Create and attach documents to work items.)
You must select each service type in your download for the Services to be
automatically updated. For example, where you require an Adjustment on a
water main and a sewer main you must select both mains in the hydra
download.
The temporary download number is only valid for one week. If your
application is not released to Sydney Water within that week you will be
required to do another download.
Note
There are 2 buttons on the base of the form:
Keep
If you have not completed the application form but wish to stop working on it
and return to it later, click this button to save the data you have entered. The
form closes. To access it later, select it from your work queue.
Release
If you have completed the application form, click this button to release the
work item. The form closes, the work item is removed from your work queue
and the next stop in the procedure is triggered.
Policies and other
references
Property Development Connection Applications Guideline
Property Development Connection Requirements Policy
Property Development Connection Requirements Water and Sewer
Guidelines
Work Instructions: Road Closures
Bonding of Works Policy and Guideline
Amendments May 12
DSR to DSO and other term updates
New Developer Works Deed
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 20 of 41
Worksteps
1. To start a new case, click
.
A dialog box displays with the assigned case number.
2. Record the assigned case number, you may need to refer to this later
3. Click
.
The dialogue box closes and the e-Developer main screen displays.
4. Click .
The assigned case number displays in the inbox.
5. Select the assigned case number.
The Application Entry form displays.
6. To complete the Case Information section, update the following mandatory and optional fields:
Field
Do this ...
Application type
Click
and select one of the following:
Adjustment and Deviation, or
Road Closure
Associated cases
Type the previous associated application number(s) if applicable.
If there are no associated case number(s), leave blank.
Note:
This field only appears after the Auto-Populate refer to step 22.
Agent contact
This information is automatically updated from the logon procedure.
Phone
This information is automatically updated from the logon procedure.
Agent reference
Type the appropriate reference number. (if required)
Note:
This field only appears after the Auto-Populate refer to step 22.
You need to confirm the developer details.
Note:
The definition of the 'Developer' is:
A person to whom a subdivision or development approval (from the relevant consent authority) has been given.
If the Consent has been issued to an applicant acting on behalf of the developer, or the property has been on-sold,
then the 'Developer' is the owner of the development site and/or a person(s) or company whose activity will make a
demand on Sydney Water's system, being responsible for paying of prescribed charges and signing an agreement
(with their providers) to construct works in accordance with the Notice of Requirements (Notice) and Agreement.
To complete the Applicant/Developer Information, click
Fields display to allow you to specify search criteria.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
and select the required search type.
30 May 2012
Page 21 of 41
Note:
You can search for a specific applicant/developer by typing the first letter, part of name or full name in any mandatory
field.
7. In the Developer the same as the Applicant? section, do one of the following:
Note:
Where there is an Applicant acting for the developer you are required to enter both the Applicant Details and the
Developer Details.
If
The Developer is the same
as the applicant
The Developer is not the
same as the applicant
Then ...
Click the Yes radio button.
Leave the default to No.
Note:
You search for the applicant
8. To search for an existing Applicant and or an existing Developer do one of the following:
If
Then ...
You selected
Applicant/Developer name
You selected Company
name
You selected ABN
Go to step 9.
Go to step 10.
Go to step 11.
9. To search for an existing Applicant/Developer name record, update the following mandatory and optional fields
and then go to step 12.
Field
Do this ...
First Name
Type the first name of the developer from the consent notice.
Middle Name
Type the middle name of the developer from the consent notice.
Last Name
Type the last name of the developer from the consent notice.
10. To search for an existing Applicant/Developer record by company name, update the following mandatory field.
Field
Company Name
Do this ...
Type the company name of the developer from the consent notice.
Go to step 12.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 22 of 41
11. To search for an existing customer record by ABN, update the following mandatory field.
Field
ABN
Do this ...
Type the company ABN number.
Go to step 12.
12. Review the information for correctness and accuracy.
13. Do one of the following:
Field
Do this ...
The information is incorrect
Click
.
The fields clear ready for you to perform another search.
Repeat step 8 to 11.
The information is correct
Click
.
The search results display
Go to step 14
14. Do one of the following:
If
Then ...
A matching customer
record could not be found.
Do one of the following:
If you wish to create a new Applicant record, click
.
The New Developer Details screen displays with additional address fields.
If you wish to create a new Developer record, click
.
The New Developer Details screen displays with additional address fields.
Go to step 15.
Or
If you do not wish to create a new record, click
The Application Entry form re-displays.
Multiple records are found. Select the required customer record, click the relevant link.
The information displays in the Application Entry form.
15. To create the New Applicant/New Developer Details you need to update the following sections of the form.
Please complete as many fields as possible.
Note:
The standard formatting required for these fields are: use capital letters, use full names (where these details are
known), do not type full stops, commas, etc. The only exception is e-mail address eg j.smith@bigpond.com.au
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 23 of 41
Do one of the following:
If you need to create a Developer Name, go to step 16.
If you need to create a Company name, go to step 17.
16. To enter the details of a new developer by name, update the following mandatory and optional fields, then
complete steps 18 and 19.
Field
Do this ...
Type
The list defaults to Organisation.
Click
Name
and select Individual.
Salutation
Leave blank. As you complete the rest of the name fields, the information will be
formatted and automatically display in this field.
Type the relevant information (eg: MR, MRS, Ms etc).
First Name
Type the relevant information (eg: S or STEVEN)
Middle Name
Type the relevant information, if unknown or not required leave blank.
Last Name
Type the relevant information (eg: SMITH or O'SULLIVAN).
E-mail Address
Type the relevant e-mail address.
Legal Status
This information defaults to Sole Trader.
Review the information for accuracy
If the information is not correct, click
and select the relevant
information. The list contains the following items:
- Co-Operative
- Company/Govt
- Incorporated
- Joint Venture
- Partnership
- Sole Trader
- Trust
17. To enter the details of a new developer by company, update the following mandatory and optional fields, then
complete steps 18 and 19.
Field
Do this ...
Type
The list defaults to Organisation.
Leave the default.
Name
Type the developer’s company name.
Note:
The preferred standard is the full company name however the following
abbreviations are acceptable:
E-mail Address
- Propriety Limited: PTY LTD
- Corporation: CORP
Type the relevant e-mail address.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 24 of 41
Legal Status
This information defaults to Incorporated.
Review the information for accuracy
If the information is not correct, click
information.
The list contains the following items:
and select the relevant
ABN
- Co-Operative
- Company/Govt
- Incorporated
- Joint Venture
- Partnership
- Sole Trader
- Trust
Type the company’s ABN number.
Website
Type the company’s website address. If unknown leave blank.
18. In the Address section, update the following mandatory and optional fields:
Field
Do this ...
Prefix/Mailing Address
You can enter the following types of information if required (otherwise leave blank):
PO BOX 22
SUITE 5 LEVEL 1
LOCKED BAG 42
FLAT 2
Street No.
Type the street number of the developer's address (eg 12, 101 etc)
Street
Type the street name of the developers address (eg: Moore Street, Centennial
Avenue etc).
The suburb list contains all existing suburbs within Sydney Water's area of
operations. To search for a suburb do the following:
Suburb
Click
and review the list.
If the relevant suburb is listed, select the suburb name.
If the relevant suburb is not listed, go to the Suburb (unlisted) field.
Suburb (unlisted)
Type the relevant suburb name. Review the spelling to ensure the information is
correct.
Note:
If this is a new suburb within Sydney Water's area of operations and is unlisted
please contact your Sydney Water System Support and request the list be
updated.
State
Postcode
Click
and select the relevant state.
Type the postcode of the developer address.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 25 of 41
19. In the Phone section, update the following optional fields:
Field
Do this ...
Phone type
Click
Phone
and select the relevant phone type. The list contains the following items:
- After Hours
- Emergency/Incident Number
- Fax
- Mobile
- Work hours
Type the developers contact phone number.
Note:
You can only enter numeric characters and spaces (no brackets, dashes etc/ eg:
9834 5678 etc). The information will be formatted and automatically display in this
field.
20. Review the information for completeness and accuracy.
When complete, click
.
The new developer details are saved and the Application Entry form redisplays.
The new developer details display within the form.
21. To complete the Hydra Data Auto Population section, do the following:
Field
Do this ...
Hydra Download Number
Type the temporary case number that was generated when you
downloaded the SW geographic base information.
Click the
Go to step 22.
.
22. Do one of the following:
If
Then ...
The following fields will be populated:
The temporary case
number is valid
The temporary case
number is invalid
Agent contact
Agent Phone Number
LGA
UBD Edition, UBD Map number and UBD Reference number Address details.
Note: The Address details will only Auto Populate when a property was
included in the download.
You will be required to obtain another temporary case number that is
generated when you download the SW geographic base information in
Hydra Download then repeat step 21.
Note:
If your download number has expired you will be required to obtain another
temporary download number. The original information that was AutoPopulated will be lost when you enter the valid download number. Repeat
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 26 of 41
step 21.
23. To complete the Primary Asset Location section, update the following mandatory and optional fields:
Note:
There is no provision for DX addresses within the e-Developer system.
Field
Do this ...
Section Number
This information automatically displays if a property was included in the download.
Type Section number (if required).
Street Number
Type the street number (if required) (eg 12, 101 etc).
Street Name
This information automatically displays if a property was included in the download.
Review for correctness.
If incorrect type the required Street name.
If the Street name has been corrected a comment is required in the
comment field.
Suburb
This information automatically displays.
Review for correctness.
If incorrect Click
and select the relevant Suburb.
If the Suburb has been corrected a comment is required in the comment
field.
Cross Street
This information automatically displays if a property was included in the download.
Type the name of the nearest cross street (if required).
LGA
This information automatically displays.
Review for correctness.
If incorrect Click
and select the relevant LGA.
If the LGA has been corrected a comment is required in the comment field.
UBD Edition
This information automatically displays.
Review for correctness.
If incorrect type the required UBD edition.
UBD Map
This information automatically displays.
Review for correctness.
If incorrect type the required UBD map.
UBD Reference
This information automatically displays.
Review for correctness.
If incorrect type the required UBD Reference.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 27 of 41
DP Number(s)
This information automatically displays if a property was included in the download.
Lot Number(s)
For each lot number the corresponding DP must be entered (and repeated if
necessary for multiple lots within the DP) followed by a comma. For example, Lots
1 & 4 DP 1568 and Lot A DP 3057, the DP number would be typed
1568,1568,3057
This information automatically displays if a property was included in the download.
Each lot number (for every DP) must be entered followed by a comma. For
example, Lots 1 & 4 DP 1568 and Lot A DP 3057, the lot numbers would be typed
1,4,A
24. To complete the Property Use section, update the following optional fields:
Field
Do this ...
Lot status
Click
and select the response to indicate the current status of the property.
The list contains the following items:
Developed
Vacant
Current Property Type
This information automatically displays.
Review for correctness.
If incorrect click
and select the correct Current Property Type.
Once you have selected the correct Current Property Type click
.
Describe current
development
Type all relevant details in the memo field.
Notes:
Use this field to record any additional details that may need to be considered by the
DSO when they are determining the requirements for this development application.
For example:
Advice on the asset being adjusted/deviated
Details of assets affected in Road Closure
For applications located in a Priority Sewer Program you must type the following
information: 'This application is located in a Priority Sewer Area and needs a
connection to the Pressure Sewer System'.
25. To complete the Proposed Development section, update the following optional fields:
Field
Do this ...
Stage Number
Click
and select the applicable stage number of the current developer
application (eg 1).
Of
Click
and select the applicable number to indicate the total number of stages for
the overall development (eg 10).
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 28 of 41
Stage Name
Type the stage name of the current developer application (Gardens Estate, The
Ponds etc).
26. Do one of the following:
If
Then ...
Subdivision is required
Select the Yes radio button
Go to step 27.
Subdivision is not required
Select the No radio button
Go to step 28.
27. To complete the proposed subdivision details, update the following mandatory and optional fields and then go to
step 29.
Field
Do this ...
Total Lots
Type the total number of lots to be created in the proposed subdivision.
Total Dwellings
Type the total number of dwellings for the proposed subdivision.
Total Residue Lots
Type the total number of residue lots for the proposed subdivision.
Attach Subdivision Plan
To attach the Subdivision Plan to the Application Entry form,
click
.
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
Attach Development Plan
To attach the Development Plan to the Application Entry form, click
.
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
Work description
Type in a description of the proposed development and associated works.
28. To complete the Proposed Development details update the following mandatory
and optional fields and then go to step 29.
Field
Do this ...
Total Dwellings
Attach Development Plan
Type the total number of dwellings for the proposed development,
For example a dual occupancy development you would type two (dwellings).
To attach the Development Plan to the Application Entry form, click
.
The Choose File window displays.
Select the document and click
.
The selected document is attached to the form.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 29 of 41
Work description
Type in a description of the proposed development and associated works.
29. The Services section information automatically updated from the asset download in Hydra Download for
Adjustment applications, which indicates which service type (water, wastewater, recycled water or stormwater) is
applicable for this developer application.
Note: You must select each service type in your download for the services to be automatically updated. For example,
where you require an Adjustment on a water main and a sewer main you must select both mains in the hydra
download.
30. Review the form for completeness and accuracy as required.
31. To keep the Application Entry form, click
.
The form closes but the work item remains in your work queue to allow you to finish it later.
32. When the form is complete and accurate, click
Result
to release the Application Entry form.
When the Application Entry form for a S73 Development, S73 Dual Occupancy or
Feasibility is released, the Accept Application and Assign Case form is sent to the
SW.
Also, when the Application Entry form is received a notification is sent to the WSC
advising:
the case number that has been associated with their application
the date the application was lodged with SW, and
the application fee at the current rate has been raised to their account.
If
Then ...
The DSO has determined
that the details submitted
are satisfactory
You receive a View S73 requirements work item in your work queue.
(Refer to: Define Assets
Issue Requirements
View Requirements).
You receive another Application Entry work item in your queue.
The OMDS or DSO has
determined that the details
submitted are
Note:
unsatisfactory
When you re-open the Application entry form, a text box displays
identifying the reason why the application has been rejected.
Review this information and amend the form as required.
The DSO has determined
that additional
documentation or
information is required, or
the details submitted are
not satisfactory
You receive a Submit Engineering Information work item in your work queue.
The council consent was
You receive a Resubmit Consent work item in your work queue.
(Refer to: Define Assets
Information).
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
Investigate Requirements
Submit Additional
30 May 2012
Page 30 of 41
not submitted, or the DSO (Refer to: Define Assets
has determined that the
consent submitted is invalid
or not complete
Investigate Requirements
Resubmit Consent).
Investigate Requirements
Why
The Investigate Requirements process determines the potential impact of a
proposed development connection and whether:
existing SW water and wastewater systems will continue to meet supply
demands
the protection of the existing water and wastewater hydraulic systems is
required
the extension of, or augmentation to, existing SW infrastructure is designed
and constructed to SW standards and will meet the future supply demand.
Procedures
The investigation procedure enables the DSO to review available information and
obtain relevant advice from all stakeholders in the process, which ensures all SW
requirements are determined.
The Investigate Requirements process consists of the following WSC procedures:
Submit Additional Information
Resubmit Consent
Submit Additional Information
Why
When a development is proposed, SW needs to ensure that its existing services will
be protected and that future demand on its services can be met. For this reason,
SW reviews and validates the relevant documentation and plan(s) initially submitted
by the WSC.
The purpose of this procedure is to enable the WSC to resubmit documentation and
additional information that has been requested by the DSO. This is required prior to
commencement of the investigation of servicing requirements and the subsequent
issue of a Notice of Requirements or other formal response.
Who
WSC
When
Use this procedure when you receive the Submit Additional Info work item in your
work queue.
Note:
This procedure replaces the “Submit Engineering Info” work item.
Before you start
Create a digital copy of any plans (eg, development, subdivision, engineering) that
have been requested. (Refer to step 3).
Business Rules
You must zip all documents before attaching them to a work item.
(Refer to: General Tasks Create and attach documents to work items).
You are required to release the Submit Additional Info work item within 5
days of receiving it.
Policy and other
References
Property Development Connection Applications Guideline
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 31 of 41
Property Development Connection requirements Policy and Guidelines
Servicing Dual Occupancy and Other Two Dwelling Developments Policy
Amendments May 12
DSR to DSO and other term updates
Worksteps
1. From your work queue, click the Submit Additional Info work item.
The Submit Additional Information form displays.
2. The Case Information automatically displays.
3. The Additional details required: memo field automatically displays.
Review the comments from the DSO to identify any additional items that have been requested.
4. Using the requirements listed in the memo field; review the relevant documents that were initially submitted with the
Application Entry form.
Do one of the following:
If
Then ...
If the document was
previously submitted
You need to review the initial document.
To do this, click
beside the required document.
(Refer to: General Tasks Manage attachments View attached
documents).
Make any amendments to the original document, save it with the new
version number and close it.
Go to step 5.
A document was not
previously submitted
A text message displays – File does not exist in database.
Go to step 5.
5. To provide the additional information requested you need to attach the required plan(s) and/or other documents to
the Submit Additional Information form.
6. To attach the civil engineering plan or other documents, click
The Browse window displays.
7. Select the modified or new document and click
The selected document is attached to the form.
beside the relevant item.
.
8. Review the form for completeness and accuracy and update as required.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 32 of 41
9. To keep the Submit Additional Information form, click
.
The form closes but the work item remains in your work queue to allow you to finish it later.
10. To release the Submit Additional Information form, click
.
The form closes and the work item is removed from your work queue.
Result
When the Submit Additional Information form is released, the Review Additional Info
work item is sent to the DSO’s work queue.
The Review Additional Information form includes the modified and/or additional
information submitted to SW for review.
Resubmit Consent
Why
The purpose of this procedure is to enable the WSC to submit to SW a valid
Development Consent (DA) Notice.
Who
WSC
When
Use this procedure when the Resubmit Consent work item is received in your work
queue.
The DSO will have reviewed the original document and determined that the
consent notice is invalid.
Before you start
Ensure you have a valid development consent notice for the development
application previously submitted.
Business Rules
A valid Development Consent Notice must be submitted to SW prior to the release
of the Section 73 Certificate.
You must zip all documents before attaching them to a work item. (Refer to:
General tasks
Create and attach documents to work items).
Worksteps
1. From your work queue, click the Resubmit Consent work item.
The Resubmit Consent form displays.
2. The Case Information section automatically displays. Review this information to identify the specific development
application.
3. In the Submit Consent section, review the comment field. The comment field will provide the explanation why the
original consent document was invalid.
4. To submit the valid consent notice, update the following mandatory fields:
If
Then ...
Development Consent
Number
Type the consent number from the consent notice
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 33 of 41
Consent Date
Attach Council Consent
Click
and select the date to correspond with the consent notice approval date
To attach the consent document to the Resubmit Consent form, click
.
The Browse window displays.
Select the required document and click
.
The selected document is attached to the form.
5. Review the form for completeness and accuracy and update as required.
6. To keep the Resubmit Consent form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
7. To release the Resubmit Consent form, click
The form closes and the work item is removed from your work queue.
Result
When the Resubmit Consent form is released, and all requirements for the
development has been met, the Review Consent work item is sent to the DSO’s
work queue.
If
Then ...
The DSO has determined
that the details submitted
are satisfactory
The DSO has determined
that additional details are
required, or the details
submitted are not
satisfactory
The workflow continues.
You will receive another Resubmit Consent work item in your work queue.
Issue Requirements
Overview
The Issue Requirements process enables the DSO to compile a formal response
to a developer application once the investigation phase is completed.
The response can be issued in the form of:
An advice letter
A notice of requirements letter, which may include a developer
agreement, or
A Section 73 Certificate, which can be issued without the need for the
preparation of a notice letter, if there are no requirements to be met.
The formal response details the requirements for a submitted developer
application and is generally issued within 21 days.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 34 of 41
Procedures
This process consists of the following WSC procedures:
View dual occupancy advice letter
View requirements
Accept homestead bond agreement
View Dual Occupancy Advice Letter
Why
The purpose of this procedure is to enable the WSC to view an Advice Letter, which
details possible future subdivision requirements, in response to a Dual Occupancy
development application.
Who
WSC
When
Use this procedure when a View dual Occ Notice work item has been received in
your work queue.
Policies and other
references
Servicing Dual Occupancy and Other Two-Dwelling Developments Policy
Worksteps
1. From your work queue, click the View Dual Occ Notice work item.
The View Dual Occupancy Notice/Advice Letter form displays.
2. To view the Dual Occupancy Notice/Advice Letter, click
(Refer to: General tasks
Manage attachments
.
View attached documents).
3. Review the Dual Occupancy Notice/Advice Letter. The document will include potential subdivision requirements that
may need to be satisfied if the developer wishes to subdivide the Dual Occupancy development in the future.
4. Prior to closing the Dual Occupancy Notice/Advice Letter and releasing the work item, create a permanent record of
the Dual Occupancy Notice/Advice Letter by saving the file, following your own file naming conventions. Then close the
document.
5. Review the form for completeness and accuracy and update as required.
6. To keep the View Dual Occupancy Notice/Advice Letter form, click
The form closes and the work item is returned to your work queue to allow you to finish it later.
7. To release the View Dual Occupancy Notice/Advice Letter form, click
The form closes and the work item is removed from your work queue.
Result
When the View Dual Occupancy Notice/Advice Letter form is released it closes and
the work item is removed from the WSC’s work queue.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 35 of 41
If
Then ...
The developer has made You will receive a View Certificate work item in your queue
no indication in the
(Refer to: Process A Section 73 Certificate View Certificate).
application, that they wish
to construct works
The developer has
You receive a:
indicated that they wish to
construct works
Submit Minor Works agreement work item, if the requirement is for minor
works
(Refer to: Process Minor Works
Submit Minor Works agreement)
Or,
Submit Major Works Agreement work item, if the requirement is for major
works
(Refer to: Design Major Works
Major Works Agreement)
Process a Major Agreement
Submit
View Requirements
Why
The purpose of this procedure is to enable the WSC to view the initial or amended
SW’s Notice of Requirements or Advice Letter and attached agreement (if
required), which has been issued in response to a developer application.
Use this procedure to view the issued:
Notice of Requirements (Notice/NOR)
Advice Letter (Advice)
Developer Works Deed or Homestead Bond Agreement (Agreement).
The WSC can indicate if they wish to negotiate any requirements contained within
the documentation.
Who
WSC
When
Use this procedure when the View S73 Requirements work item is received in your
work queue.
Policies and other
references
Bonding of Works - Policy & Guideline
Community Title Subdivisions Policy
Connections: Developer Responsibility for Provision of Reticulation Mains
Policy
Developer Charges Policy & Guidelines
Development Servicing Plan Consultation and Dispute Resolution
Rural Water Supply Policy
Work Instruction: Processing the Expiry of a Notice of Requirements (NOR)
in e-Developer
Work Instruction: Managing agreements for complex, major and minor
works
Work Instruction: Processing a Section 73 Anticipated Requirement
Application - DSO and WSC Instructions
Business rules
You are required to release the View S73 Requirements work item within
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 36 of 41
12 months of receiving it.
If you have not released the work item within 12 months, the Determine
Requirements work item is sent to the DSO/Drafters work queue. (Refer to
Work Instruction: Processing the Expiry of a Notice of Requirements (NOR)
in e-Developer)
Amendments May 12
DSR to DSO and other term updates
New Developer Works Deed
Anticipated requirements process
Worksteps
1. From your work queue, click the View S73 Requirements work item.
The View Requirements form displays.
2. To view the Notice or Advice, in the View Requirements section click
beside the required document.
(Refer to: General Tasks Manage attachments View attached documents).
When you have read the Notice or Advice, and prior to closing the form or releasing the work item, create a permanent
record of the
Notice or Advice document by saving the file.
Print a copy for the developer customer, then close the document.
3. Repeat step 2 to view the attached Agreement if required. The Agreement may be one of the following:
Developer Works Deed
Complex Works Agreement
Homestead Bonding Agreement.
4. Do one of the following:
If
Then ...
You are viewing the
requirements for the fist
time
You have previously
negotiated the
requirements
Go to step 5.
View the comments in the Modifications to the Notice of Requirements
memo field. The DSO will have provided the results of the investigation and
indicate if the original Notice of Requirements has been amended.
Go to step 5
5. In the Negotiate Requirements section, do one for the following:
If
You agree with the
requirements specified in
the initial or amended
Notice document.
Then ...
Leave the default as Yes.
Note:
If the case involves a Pressure Sewer System in a Priority Sewer area, you
must be accredited with Pressure Sewer (PS) capabilities to manage the
design, construction and finalisation phases of the project.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 37 of 41
Do one of the following:
If you are not accredited with PS, go to step 6.
Or
If you are accredited with PS, go to step 7.
You do not agree with the
requirements specified in
the initial or amended
Notice document.
Select the No radio button
The comments field displays
Type your reasons for your objection to the requirements specified in the
Notice.
Go to step 7.
6. You must advise the developer that another WSC that is accredited with PS needs to be engaged to manage the
case from this point forward.
Do not release this work item, click
.
The form closes but the work item remains in your work queue.
Follow the procedure for the case to be transferred. Refer to: Systems Access Licence for Water Servicing
Coordinator's, S-05 Transfer of Information.
End of procedure.
7. Review the form for completeness and accuracy and update as required.
8. To keep the View Requirements form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
9. To release the View Requirements form, click
The form closes and the work item is removed from your work queue.
10. When the View Requirements workitem has not been released and 11 months has passed, the following notify
NOR Expire in a Month will appear in the inbox and asks the question 'Terminate Case?'
Do one of the following from the Case Terminate section:
If
Then ...
The Development will
proceed.
Select the No radio button to the question Terminate Case?
Note:
By selecting No, the WSC will have 1 month to except and release the View
Requirements workitem and at the 12 month expiry date and a new
application fee will automatically be invoiced.
You do not agree with
the requirements
specified in the initial or
amended Notice
document.
Select the Yes radio button to the question Terminate Case?
Note:
By selecting Yes, the case will automatically terminate at the 12-month
expiry date.
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 38 of 41
Result
When you release the View Requirements form, you will have viewed and saved
the initial or amended Notice of Requirements and any attached agreements.
If
Then ...
The developer agrees with
the Guidance Letter issued
in response to a Feasibility
application
The developer only has
financial requirements to
meet (DSP, Upsizing
and/or Recovery
charges)
The developer is not
required to construct
works but the development
requires a private line
easement
The developer is required
to construct minor works
The development application process has been completed and no further work
items are sent to your work queue. The case ends.
The DSP charges have been paid; you will receive a View S73 Certificate work
item in your queue. (Refer to: Process a Section 73 certificate
View Certificate).
Receive a Submit private easement work item in your queue.
(Refer to: Process Private Line Easements
Submit Easement Documents).
Receive a Submit minor agreement work item in your queue.
(Refer to: Process minor works
Submit Minor Works Agreement).
The developer is required Receive a Submit major agreement work item in your queue
to construct major works (Refer to: Design major works Submit Major Works Agreement).
The developer is required
to enter into a homestead
bond agreement
The developer wishes to
negotiate the requirements
of the notice letter
The developer wishes to
engage another WSC for
the remainder of the case
(eg PS accredited to
manage a Pressure Sewer
System case in a Priority
sewer area),
If
Receive an Accept homestead bond work item in your queue.
The DSO has determined
that the details submitted
are satisfactory
The DSO has determined
that additional details are
required, or the details
submitted are not
satisfactory.
You receive the View Requirements work item in your work queue
(Refer to: Define assets
Accept Homestead Bond Agreement).
DSO receives a new Determine requirements work item in which your comments
are shown. The DSO then reassesses SWs requirements and you receive a new
View Requirements work item.
Once you have followed the steps in the Systems Access Licence for Water
Servicing Coordinator's, S-05 Transfer of Information, the case will be transferred
(and the NOR) the newly nominated PS accredited WSC.
Then ...
(Refer to: Define Assets
Issue Requirements
View Requirements).
You again receive a Submit Additional Information work item in your work queue.
(Refer to: Define Assets
Information).
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
Investigate Requirements
Submit Additional
30 May 2012
Page 39 of 41
Accept Homestead Bonds
Why
The purpose of this procedure is to enable the WSC to:
Agree to the requirements and conditions issued in the Sydney Water
Corporation (SW) Homestead Bond Agreement.
Submit the bond amount to Sydney Water to defer the construction of
required services.
The lodgement of the security bond will enable SW to:
Ensure that funds are available for the future extension of the required
works
Issue the S73 certificate prior to construction of the works.
Who
WSC
When
Use this procedure when the Accept Homestead Bond work item is received in
your work queue.
Business Rules
The extension to serve the homestead lot must be provided within 24 months.
Policies and other
references
Bonding of Works Policy and Guideline
Work Instruction: Managing agreements for complex, major and minor
works
Amendments May 12
DSR to DSO and other term updates
New Developer Works Deed
Worksteps
1. From your work queue, click the Accept Homestead Bond work item.
The Accept Homestead Bond Agreement form displays.
2. You need to review the Bonding of Works policy document. To do this, click the Bonding Policy link.
The policy document displays in a separate window.
3. When you have completed reviewing the Bonding of works policy, close the window.
4. Do one of the following:
If
Then ...
You require further
information on SW
bonding guidelines
Click the Bonding Guidelines link.
The Bonding Guidelines document displays in a separate window.
When you have finished viewing the Bonding Guidelines, close the window.
Go to step 5.
You do not require further
information on SW
bonding guidelines
Go to step 5
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 40 of 41
5. Ensure that the developer has signed the Homestead Bond Agreement and forwards the signed Agreement,
together with the bond payment, to the DSO.
6. Review the form for completeness and accuracy and update as required.
7. To keep the Accept Homestead Bond Agreement form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
8. To release the Accept Homestead Bond Agreement form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Accept Homestead Bond Agreement form, you have advised
SW that you have:
Accepted the conditions of the Homestead Bond Agreement.
And
The Execute Homestead Bond work item is sent to the DSOs work queue.
Once the DSO receives the hardcopy agreement and bond (ie cash,
cheque or bank guarantee), they review it for completeness and accuracy.
If
Then ...
A valid consent has not
been submitted
You receive a Resubmit Consent work item in your queue.
The DSO is able to
execute the agreement
You receive a View S73 certificate work item in your queue.
The DSO cannot execute
the homestead bond
You receive a phone call from the DSO advising of what action is required,
to enable the agreement to be executed (ie agreement signed by developer
is not complete).
(Refer to: Define assets
Investigate requirements
(Refer to: Process a section 73 Certificate
BMIS Doc. Number: EDEV0023
Doc. Owner: Manager, Urban Growth - Assurance
Resubmit consent).
View Certificate).
30 May 2012
Page 41 of 41
Process Minor Works
WSC On-Line Help
Overview
The Minor Works process enables the WSC to project manage the construction of less complex developer
projects, which may include:
Sewer reticulation mains, without a formal design review process
Concrete encasement of an existing sewer reticulation main, without a formal design review process.
A listed provider with the required capabilities must be engaged to construct the works. The Construction
Company may be listed under the following categories:
Constructor of Minor Works (Wastewater)
Constructor (S1) accredited for Minor Works (Wastewater).
The Minor Works process concludes when the WSC submits a Project Completion Package, which includes
the digitised Work-As-Constructed (WAC) plan of the works.
Sub-processes
This Minor Works process consists of the following sub-processes:
Process project completion package (PCP) – minor works
Acquire Minor Assets
Process Minor Works
Overview
The Minor works process enables:
The WSC to submit a Work-As-Constructed (WAC) package for the construction of a completed
minor sewer project.
The DSO to review a Project Completion Package – Minor, for compliance to the National Code and
Sydney Water requirements.
The DSO to advise the WSC of any outstanding and/or applicable charges and requirements that
must be satisfied prior to the issue of the Section 73 certificate.
Sydney Water to list the minor works on the asset database for maintenance and accounting
procedures.
Sydney Water geographic database is automatically updated with the Work-As-Constructed (WAC)
plan. Enable Sydney Water to monitor the performance of the various providers.
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 1 of 8
Procedures
The Minor Works process consists of the following procedures:
Submit Minor Works Agreement
Submit project completion package - minor works
View Transfer of Ownership notice - Minor Works
Submit Minor Works Agreement
Why
The purpose of this procedure is to enable the WSC to submit a Developer Works Deed
(and Permission to Enter form if required) to Sydney Water. This documentation needs
to be reviewed and executed prior to the construction of the required works.
Prior to the construction of minor works, the Developer and accredited providers must
enter into an agreement with Sydney Water to ensure that:
The Developer has engaged a provider who is listed with the required
capabilities for the category of work
The WSC provides Sydney Water assets that have been constructed in
accordance with the National Code and Sydney Water supplement.
Who
WSC
When
Use this procedure when the Submit Minor Agreement work item is received in your
work queue.
Before you start
Prior to the construction of Minor Works, the WSC will coordinate the requirements of
the Notice of Requirements and facilitate the engagement of a Sydney Water Accredited
Constructor of Minor Works (Sewer) / Sewer Constructor.
The WSC provides Sydney Water assets that have been constructed in
accordance with the National Code and Sydney Water supplement.
You must ensure 2 full working days notice is given before the proposed
construction commencement date
You must ensure that you have Permission to enter onto adjoining property (if
required), and compiled the relevant Permission to Enter documentation, prior
to submitting the Developer Works Deed.
Policy and other
references
Entry Onto Third Party Property by Developers Policy and Guideline
Work Instructions - Minor Works (Sewer) Process within e-Developer for Water
Servicing Coordinators; Managing agreements for minor, major and complex
works.
Business rules
The Criteria to be met for Minor Works construction, is specified in the WSC
Provider Instructions Minor Works (Sewer).
A listed Constructor of Minor Works (Sewer) or, a Sewer Constructor (S1)
accredited for Minor Works (Sewer) must be engaged to construct the works.
You must zip all documents before attaching them to a work item. (Refer to:
General Tasks
items).
Manage attachments
Create and attach documents to work
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 2 of 8
Amendments May
12
DSR to DSO
New Developer Works Deed
Worksteps
1. From your work queue, click the Submit Minor Works Agreement work item.
The Submit Minor Works Agreement form displays.
2. In the Constructor Details section, update the following mandatory fields:
Field
Do this...
Capability
Click
and select the required Construction Category.
All companies accredited with the selected construction category will be automatically
populated in the Minor Works constructor list
Minor Works
Constructor
Key Personnel
Click
and select the Minor Works Constructors Company name from the list.
Click
and select the Minor Works Constructors name from the list.
3. To prepare the Developer Works Deed you will need to retrieve your archived document that was issued to you with
the Notice Letter.
4. Complete the information required in the Developer Works Deed document.
5. Print two (2) hard copies of the Developer Works Deed. When you have completed your document, save and close
it.
6. Ensure the developer and accredited provider parties have signed both copies of the Developer Works Deed.
Forward both hardcopy signed Developer Works Deeds and the Permission to Enter document (if required) to the
DSO.
7. You need to supply the Minor Works Constructor with the following:
Hydra Plot
Work-As-Constructed Report template
Construction Commencement Notice (CCN)
Permission to Enter document (if required).
8. The Minor Works Constructor must fax a copy of the relevant CCN to the Civil Maintenance (Developer Works
Inspection team) field representative.
9. To attach your document(s) to the Submit Minor Works Agreement form, click
The Browse window displays.
10. Select the document and click
.
The selected document is attached to the form.
11. Review the form for completeness and accuracy and update as required.
12. To keep the Review and Execute Minor Works Agreement form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 3 of 8
13. To release the Review and Execute Minor Works Agreement form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Submit Minor Works Agreement work item:
The DSO receives a Review Minor Works Agreement work item
The DSO reviews the hard copies of the Developer Works Deed and
associated documentation for accuracy and completeness.
If
Then ...
The DSO is satisfied with the
information submitted and
releases the Review works
agreement work item
The DSO will return an executed hard copy of the Deed to you. An
original will be retained by Sydney Water
The IPART Determination fee (not GST inclusive) will have been raised
for the case and is payable by the WSC. The fee covers one (1)
inspection by the Civil Maintenance Field Representative
You receive a Submit PCP minor works work item in your queue. (Refer
to: Process Minor Works Process a project completion package
Submit project completion package - minor works).
The DSO is not satisfied with
the information submitted
You receive another Submit Minor Works Agreement work item in your
queue.
Note:
When you re-open the Submit Minor Works Agreement form again, a
text box displays identifying the reason why the Developer Works Deed
and/or supporting information has been rejected. Review this
information and amend the form as required.
Submit Project Completion Package (PCP) Minor Works
Why
The purpose of this procedure is to enable the WSC to submit, or resubmit a
Project Completion Package - Minor Works to Sydney Water for review.
Who
WSC
When
Use this procedure when:
All minor sewer construction works have been completed, and
the Work-As-Constructed (WAC) Project Completion Package is
ready for submission to Sydney Water.
Or
The Project Completion Package – Minor, needs to be resubmitted as a result of Sydney Water having raised a CAR
on the initial review.
Before you start
Review the CAR Management status to ensure all raised CARs have a status of
closed or rescinded. (Refer to Business Rules.)
Access Hydra Mapping from the e-Developer main menu and do the following:
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 4 of 8
Prepare the digitised Work-As-Constructed plan
Identify the required asset information for all existing
wastewater mains that has been disconnected
Ensure you have received the following documentation from the
Minor Works Constructor (ready to be zipped and attached to
the Submit Project Completion Package – Minor form):
- Work As Executed Report
- Ancillary Design Plan(s) (if required)
- Connection Report if inspection was carried out by
Civil Delivery’s Developer Works Inspectors team.
- Restoration Clearance Letter (if required)
- Design/Project Management/Construction Costs.
Business rules
You must zip all documents before attaching them to a work item.
(Refer to General tasks Manage attachments
documents to work items).
Create and attach
Prior to releasing and submitting this work item to Sydney Water, you
must review and action the Car Management details for this specific
case. (Refer to CAR Management View and update a CAR).
Note:
All CARs must have a status of closed or rescinded.
Amendments May 12
DSR to DSO
New Developer Works Deed
Worksteps
1. From your work queue, click the Submit PCP Minor Works work item.
The Submit Project Completion Package - Minor Works form displays.
2. Do one of the following:
If
Then ...
Your PCP is to be submitted
for the first time
Go to step 3
Your PCP has previously
A CAR may have been raised on the Project Completion Package - Minor.
been submitted and returned.
Click the CAR Management link.
The Correction Advice form displays
To complete the CAR procedures refer to: CAR Management
CARS.
Go to step 3.
Process
3. In the Project Completion Package section, you need to attach several Work-As-Constructed design documents of
the Project Completion Package.
4. To attach the documents, click
The Choose File window displays.
.
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 5 of 8
5. Select the required file and click
.
The selected file is attached to the form.
6. Repeat steps 4 and 5 for each additional document to be attached to the form.
7. In the Financial Details section, you are required to provide to Sydney Water the total project costs, which includes
all costs associated with digitising the WAC design plan, construction costs and WSC fees.
8. Update the following mandatory fields.
Field
Do this ...
Total Project Costs
Type the total cost of the major works project in dollars and cents. For example
(includes refundable GST on 3500.00 (Do not include dollar signs or commas). Refer to notes in step 7.
Component Parts and any
Sydney Water Contribution)
Refundable GST on
This field auto populates when you enter the Total Project Costs.
Component Parts
I have checked and
Do one of the following:
confirmed that the value of
assets are correct and are
If you have checked and reviewed the value of assets click
Yes
reflected in the source
If you have not checked and reviewed the value of assets click
No.
documents that I have
Note:
submitted with the Project
If you do not check and confirm these details the DSO may reject the
Completion Package
PCP-Major Works work item.
View Transfer of Ownership – Minor Works
Why
The purpose of this procedure is to ensure Sydney Water effects the transfer of
ownership of the works, from the developer to Sydney Water, in accordance
with the conditions of the agreement.
This procedure enables the WSC to view and act on any outstanding charges
and requirements that need to be met prior to the issue of the Section 73
certificate.
Who
WSC
When
Use this procedure when the View Transfer Minor Assets work item has been
received in your work queue.
Before you start
From your own files review the Notice of Requirements to confirm any
additional requirements.
Ensure that you have received e-mail from the DSO which will contains
a soft copy Sydney Water tax invoice for all unpaid items, for example:
outstanding DSP, Upsizing and Recovery charges.
Policies and other
references
Policy - Developer Charge Consultation and Dispute Resolution
Provider instructions
Business rules
Do not release the ‘View Transfer of Ownership – Major/Minor works’
work item until all outstanding charges for this service stream have
been paid.
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30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 6 of 8
You must zip all documents before attaching them to a work item.
(Refer to: General Tasks
items).
Create and attach documents to work
Worksteps
1. From your work queue, click the Transfer Minor Assets work item.
The View Transfer of Ownership Notice – Minor Works form displays.
2. In the Outstanding Charges section, view the charges that need to be paid. These charges must be paid prior to
the issue of the Section 73 certificate.
3. The Additional Requirements section automatically displays. Do one of the following:
If
The Additional Requirements
section does not display
Then ...
Go to step 4.
The Additional Requirements You are required to meet additional requirements, to do this:
section displays
View the comments identifying the additional requirements in the memo
field
If the minor works solution included the creation of a private line
easement, you need to attach the Section 88B Instrument and plan.
To attach multiple files follow the standard procedures for operating
WinZip. (Refer to: General Tasks
items).
Create and attach documents to work
To attach a requested document, click
The Select File window displays.
.
Select the required document and click
.
The selected document is attached to the form.
Go to step 4.
4. Make your payment (if hardcopy, together with a copy of the relevant tax invoice) to Sydney Water Shared Services.
(Contact and address details are contained on the tax invoice).
5. Do not release this work item until all outstanding charges for this service stream have been paid. (Refer to step 2).
6. To keep the View Transfer of Ownership - Minor Works form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
Note:
When you return to the form any documents that have previously been attached will remain attached however, the
Browse field is reset blank and the saved document file name is listed directly beneath the Browse field.
7. Review the form for completeness and accuracy.
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30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 7 of 8
8. When you are satisfied that the form is complete (all charges paid and outstanding requirements have been met),
click
The form closes and the work item is removed from your work queue.
Result
When you release the Transfer Minor Assets work item, the system determines if
there are any outstanding requirements to be met.
If
Then ...
There are no outstanding
requirements to be met by
the Developer
The DSO will capitalise the works, prepare and release the Section 73
Certificate.
You will receive a View Certificate work item in your queue.
(Refer to: Process a Section 73 Certificate
The Council Consent was not
submitted, or the DSO has
determined that the
submitted consent is invalid
or not complete
There are outstanding
requirements to be met by
the developer
View Certificate).
You will receive a Submit Consent work item in your queue. (Refer to:
Process minor works
Resubmit Consent).
(Refer to: Process a Section 73 Certificate
You will again receive the Transfer Minor Assets work item in your queue.
BMIS Doc. Number: EDEV0002
30 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 8 of 8
Process Major Works
WSC On-Line Help
Overview
The process begins with the submission of a Developer Works Deed by a WSC on behalf of the developer
(or the applicant). The WSC submits the agreement(s) following the issue of the Notice by Sydney Water.
The WSC has been advised in the Notice that their development application will require a major extension
to, or augmentation of, Sydney Water’s existing infrastructure.
During this procedure a Bond may be processed to facilitate the early release of a Section 73 certificate.
The purpose of the process is to receive and execute a Developer Works Deed and to review the
components of a design package.
The outputs of this process are:
A valid agreement that has been executed and the WSC notified
The design package has been reviewed and the WSC notified
The WSC has received the early issue of a Section 73 certificate, if appropriate.
Note: In accordance with the Service Level Agreement (SLA) between Sydney Water and the WSC, Sydney
Water has a total of 21 days (from the receipt of the design package) to review the design package and
issue the Job Specific Schedule Letter to the WSC.
Sub-processes
This process consists of the following sub-processes:
Process a Developer Works Deed
Process proposed easements
Process bonds
Process project variations
Procedure
Submit design package
View job specific letter
Submit ITP
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Doc. Owner: Manager, Urban Growth – Assurance
30 May 2012
Page 1 of 30
Process a Developer Works Deed
The developer and listed provider parties enter into a Developer Works Deed with Sydney Water when the
existing Sydney Water infrastructure requires major works for either an extension or augmentation of the
hydraulic system(s).
The agreement binds the developer, providers and Sydney Water to the requirements of the Notice and
details the conditions under which the work will be designed, constructed and ownership transferred.
The WSC will forward an electronic and paper copy of the Notice/Agreement, which is reviewed and
executed by the DSO.
Note: If Sydney Water has been acting as the WSC up to this point, an external WSC must be specified
when the Agreement is submitted.
Process a Design Package
Overview
The purpose of this procedure is to enable the WSC to submit a Design Package(s) to Sydney Water. The
Design Package is submitted in response to the requirements issued with the Notice, Advice Letter or Letter
of Approval (Notice) and executed in the Developer Works Deed (Agreement).
The process begins when the WSC submits the Developer Works Deed for review and execution by Sydney
Water. Only when Sydney Water executes the Developer Works Deed can the WSC submit the relevant
Design Package(s).
The Design Package incorporates the proposed design and construction methods for the project. The
Process a Design Package work item will be repeated for each service type, where asset creation is
required. These work items can be processed in parallel.
Sydney Water will review the design package for compliance to:
The National Code and Sydney Water Supplement specifications
Sydney Water operational requirements
Provider Listing and capabilities
Provider Instructions.
Process Proposed Easements
When a developer needs to design and construct asset(s) within a private access way, within other private
property or within a Community Title development, they will be directed within the Notice of Requirements to
submit easement documents to Sydney Water for approval.
The WSC will submit these documents for Liveable City Solutions or Asset Planning (Stormwater) to review.
If satisfactory, the easement document(s) will be sent to Sydney Water Group Property who will directly
negotiate Sydney Water’s real property requirements with the WSC. When negotiations are complete,
Sydney Water will issue a letter of clearance to the WSC.
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Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 2 of 30
Process Bonds
A WSC may request to bond required works to allow the early release of a Section 73 Certificate.
Process Project Variation
The purpose of this procedure is to enable the WSC to submit a project variation request that may be
required after the Design Package(s) has been released for the construction phase of the works.
The process begins when the WSC submits the Project Variation Request for review and approval by
Sydney Water. Only when the Project Variation approval is given by Sydney Water can the WSC vary the
proposed works.
The Submit Project Variation work item may be repeated for each service type, where asset creation is
required. These work items can be processed in parallel.
Sydney Water will review the project variation request for compliance to:
The National Code and Sydney Water Supplement specifications
Sydney Water operational requirements
Provider Listing and capabilities
Provider Instructions.
The process concludes when all project design and/or construction requirements have been met. The
Project Variation Approval or Rejection notification is released to the WSC for completion of the works.
Submit a Design Package
Why
The purpose of this procedure is to enable the WSC to submit a design package to Sydney
Water for review. The design package covers all asset creation and protection works and is
submitted once the developer (or the applicant) and providers has entered into a Developer
Works Deed (Agreement).
This process will be repeated, and can be processed in parallel, for each service type where
an extension or augmentation of the Sydney Water hydraulic system is required. The unique
identification number for each design package (including the design plan) must be formatted as
Case Number/service type extension, eg:
Case No 12345PW
Case No 12345RW
Case No 12345SW
Case No 12345WW
Sydney Water will review the design package for compliance to:
The National Code and Sydney Water Supplement specifications
Sydney Water operational requirements
Provider Listing and capabilities
Provider Instructions
Sydney Water Technical Requirements - Property Service (Main to Meter)
This step may also be used to resubmit a design package if a Corrective Action Request
(CAR) was raised against any component of the initial design package previously submitted for
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Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 3 of 30
review.
Who
WSC
When
Use this procedure when the Submit Design Package work item is received in your work
queue.
Before you start
You will need to have prepared the components of your design package for attachment to this
form. In particular:
You need to ensure you have updated the Plan Preparation Software Template (Plan
form)
If the development requires a connection to a critical main, a water main ≥ 250mm, or
sewer main ≥ 300mm, you need to have prepared a Flow Management Plan (FMP)
Determine if the development will have a significant environmental or heritage impact.
If so, then you will need to have prepared a project specific Review of Environmental
Factors (REF) and an Environmental Management Plan (EMP).
Determine if Sydney Water contribution towards the costs of works associated with
upsizing, amplification, adjustment or deviation or main depth variance, will be
requested. If so, you will need to attach 3 quotations for the proposed works. Each
quote must be in the Schedule of Rates format. In addition, the WSC project costs
(where applicable) will need to be attached. Refer to Procurement Guidelines.
If you intend to request an Early Connection of the works (wastewater or stormwater)
you will need to prepare a word document. If an early connection is approved
(generally by exception) you will need to supply a modified package including:
1. The Design Plan
2. Ancillary Design and/or Flow Management Plan
3. ITP
4. Design Package Certificate
5. Design Package Checklist
6. Construction Quotes for Sydney Water contribution of funds (if required)
7. Permission To Enter (if required)
8. Project Specific Safe Work Plan (Sydney Water)
9. Project Specific EMP.
Notes:
If you are requesting permission for early connection, you must zip and attach the
project specific Safe Work Plan and Environment Management Plan together with your
request. (Refer to steps 15 to 17).
If the case needs a connection to a Pressure Sewer System within a Priority Sewer
Area and a design has not been requested by the DSO, you need to do the following:
o Attach a memo in place of the design package components
o Advise the DSO to have the case progressed through the design phase of eDeveloper.
The DSO will organise for the case to be progressed in e-Developer to the
Submit Construction Commencement Notice work item.
If the case needs a connection to a Pressure Sewer System within a Priority Sewer
Area and a design has been requested by the DSO, you need to complete all eDeveloper work items.
Business rules
You must lodge the required Design Package(s) within 12 months from the Notice issue date.
When submitting a complete design package, you must indicate the project management,
design and construction category and nominate the constructor, including the company and
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 4 of 30
key personnel from the current Sydney Water accreditation listing. (Refer to step 15 below)
A Partial Design Package may be submitted, however you must provide a reason. A Partial
Design Package must be submitted if the Constructor has not already signed the Developer
Works Deed. Otherwise, the only exclusion of the Design Package components may be the
Inspection and Test Plan (ITP).
In these two instances the Design Package is not complete, or available for construction
purposes until the (1) Deed Poll is signed by the Constructor and (2) Submit ITP work item has
been reviewed and released by the DSO.
If Permission To Enter onto an adjoining property is required, this must be obtained prior to
lodging your wastewater and/or stormwater Design Package(s). If you need Sydney Water to
assist with a Notice of Entry procedure you will need to contact the DSO.
You must zip all documents before attaching them to a work item. (Refer to: General Tasks
Create and attach documents to work items.)
Policies and other
references
Connection to Sewerage System Policy (formerly Early Connection)
Entry Onto Third Party Property Policy and Guideline
Flow Management Procedures
Procedure - Pressure Sewer Process for Developer Works in Priority Sewer Areas
Work Instruction – Managing agreements for minor, major and complex works
Procurement Guidelines
Amendments May 12
DSR to DSO
New Developer Works Deed
Worksteps
1. From your work queue click the Submit Design Package work item.
The Submit Design Package form displays.
2. The Case Information section automatically displays. This information identifies the service type and location
applicable to your design package.
3. In the Project Manager Details section, update the following mandatory fields:
Note:
To progress a case that requires connection to a Pressure sewer System in a Priority Sewer Area you need to be listed
and accredited with Pressure Sewer (PS) capabilities. If you are not appropriately accredited you need to advise the
Developer and assist in having the case transferred to the new WSC.
Field
Do this ...
Enter Project Management
Category
Click
and select the required Project Management category
Company
Click
and select the relevant Project Management Company Name
Key Personnel
Click
and select the Name of the nominated key personnel of the project
management company.
4. In the Designer Details section, update the following mandatory fields:
Note:
To progress a case that requires connection to a Pressure Sewer System in a Priority Sewer Area you need to ensure
that the Designer is listed and accredited with Low Pressure Sewer (LP) capabilities. If the designer is not appropriately
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 5 of 30
accredited you need to advise the Developer that the case cannot progress until an appropriately accredited designer
(LP) is engaged.
Field
Do this ...
Enter Design Category
Click
and select the required design category
Click
and select the relevant Design Company Name
Click
and select the Name of the nominated key personnel of the design company.
Company
Key Personnel
5. In the Constructor Details section, update the following mandatory fields:
Note:
To progress a case that requires connection to a Pressure Sewer System in a Priority Sewer Area you need to ensure
that the Constructor is listed and accredited with Low Pressure Sewer (LP) capabilities. If the constructor is not
appropriately accredited you need to advise the Developer that the case cannot progress until an appropriately
accredited constructor is engaged.
Field
Enter Construction
Category
Do this ...
Click
and select the required construction category
Note: If the design package is a partial package select N/A
Company
Click
and select the relevant Construction Company Name
Note: N/A will automatically default if you have selected N/A in the Enter Construction
Category field.
Key Personnel
Click
and select the Name of the nominated key personnel of the project
management company
Note: N/A will automatically default if you have selected N/A in the Enter Construction
Category field.
6. In the Design Package section you need to attach the mandatory and optional components of the Design package.
Field
Attach Design Plan
Do this ...
You must attach the design plan. The design plan must be in a .dwg format.
Notes:
- If an Under Pressure Cut-in connection is required the details must be shown
on the design plan
- If a connection to a Pressure Sewer System in a Priority Sewer Area is
required, a design may not be required. in this instance you need to attach a
memo advising the DSO.
To attach the plan refer to step 7.
Attach Ancillary Design
Attach ITP
You may use this field to attach additional plans (ie: engineering plans etc) that you need
to submit in addition to the design plan. These plans must also be in a .dwg format. To
attach these plans refer to step 7.
Note:
You need to zip and attach the Flow Management Plan to this field (if required).
If this is a complete design package you need to attach the completed Inspection
and Test Plan (ITP) and associated checklists. To zip and attach multiple
documents refer to step 7.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 6 of 30
Or
If this is a partial package as the constructor details are unknown at this stage,
you may leave the field blank. When the audit design package procedure has
been completed by Sydney Water and the design package meets Sydney Water
requirements, you will receive a Submit ITP work item (refer to the results table).
Note:
You cannot submit a Construction Commencement Notice until the Submit ITP
procedures have been completed.
Attach Design Package
Certificate
Attach Check List
Attach Construction
Quotes
Attach Permission To
Enter document
You must attach the completed Design Package Certification. To do this refer to step 7.
You must attach the completed Design Development Checklist (DDC). To do this refer to
step 7.
If the developer is required to provide works that cater for future development (ie:
upsizing/amplification, depth variance and/or adjustment deviation), you may request
Sydney Water funding for that portion of the works.
You need to zip and attach three (3) detailed quotations and apportionments of costs.
Refer to Procurement Guidelines. To zip and attach multiple documents refer to step 7.
If entry onto third party property is required, you need to attach the completed
Permission to enter form. To attach the documentation refer to step 7.
7. Do one of the following:
If
Then...
You need to view a
Refer to: General Tasks
document that has been
returned from the initial
Submit Design Package
You need to attach a single
Refer to: General Tasks
document
You need to attach a more
Refer to: General Tasks
than one document
Manage attachments
View attached documents
Manage attachments
Create and attach documents
Manage attachments
Create and attach documents
8. Repeat step 7 to attach each mandatory and optional component of the Design Package.
9. You need to indicate if the development will have an environmental or heritage impact. Do one of the following:
If
Then ...
The development does have
significant environmental or
heritage impact
Select the Yes radio button.
You are required to provide the project specific Review of Environmental
Factors (REF) and Environmental Management Plan (EMP) documents.
Go to step 11.
The development does not
have significant
environmental or heritage
impact
Leave the default as No
Go to step 12.
11. To attach each document, repeat step 7.
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Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 7 of 30
12. You need to indicate if the package is complete. Do one of the following;
If
Then ...
The Design Package is
complete
Leave the default as Yes.
Go to step 13.
The design Package is
incomplete
Select the No radio button.
.
A memo field displays
You must type the reason why the construction component (ITP) of the design
package is incomplete.
Go to step 13.
13. If an early connection is required for a wastewater and stormwater project or, an Under Pressure Cut-in Connection
rather than a standard shutdown is required for a water project, do one of the following:
If
Then ...
An early connection is
required
Select the Yes radio button.
The Attach Early Connection Request field displays.
You need to attach a written application for the request. To attach the written
request refer to step 7.
Go to step 14.
An early connection is not
required
Leave the default as No.
Go to step 14.
14. In the Easement Requirements section, do one or more of the following:
If
Then ...
An existing easement
needs to be modified
Select the Yes radio button..
The Attach Easement/Land document field displays.
To attach the Easement document, refer to step 7.
An existing easement
does not need to be
modified.
A new easement needs to
be created.
Leave the default as No.
A new easement is not
required.
Leave the default as No.
Go to step 15.
Select the Yes radio button.
Note: You will receive a Submit easement documents work item in your work
queue when you have released this form.
Go to step 15.
15. If the developer is required to provide works that cater for future development (ie: upsizing/amplification, depth
variance and/or adjustment deviation), you may request Sydney Water funding for that portion of the works. You have
already attached the three (3) detailed quotations in the Design Package Section.
In the Funding Details section, do one of the following:
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 8 of 30
If
Then ...
Funding is required
Select the Yes radio button.
The Funding Type section displays.
Note:
If a Sydney Water Contribution applies, and you do not select this button the DSO will
reject this work item.
Go to step 16.
Funding is not
required
Leave the default as No.
Go to step 17.
16. In the Funding Type section, update the following optional fields. Review the detailed quotations and
apportionments to determine the funding type.
Note: You must enter the relevant financial information in one or more fields to ensure that the Funding procedure can
be completed.
Field
Do this ...
Upsizing/
Amplification
Type the amount (in dollars and cents) which represents the portion you request Sydney
Water to contribute to the additional project costs associated with upsizing/amplification of the
reticulation mains. For example $1500 would be typed 1500.00 Do not type the dollar sign or
commas.
Type the amount (in dollars and cents) which represents the portion you request Sydney
Water to contribute to the additional project costs associated with varying the reticulation
main depth. For example $2000 would be typed 2000.00 Do not type the dollar sign or
commas.
Type the amount (in dollars and cents) which represents the portion you request Sydney
Water to contribute to the additional project costs associated with adjustment/deviation of the
reticulation mains. For example $15000 would be typed 15000.00 Do not type the dollar sign
or commas.
Main Depth Variance
Adjustment/Deviation
17. Review the form for completeness and accuracy and update as required. In particular, if funding has been
requested ensure that you have attached the relevant quotes (refer to step 6) and completed the required financial
details in step 16. Failure to complete these steps ends the Funding procedure.
18. To keep the Submit Design Package form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
19. To release the Submit Design Package form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Submit Design Package form:
The Review Design Package form is sent to the Sydney Water Team Leader queue. The
Team Leader will assign a DSO who is responsible for managing the Design and Construct
phase of the case for Sydney Water.
The DSO reviews the design package to check for its completeness, accuracy and
conformance to the National Code and Specifications. The DSO refers the design package to
Product Delivery and Civil Maintenance divisions to determine operational requirements and
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Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 9 of 30
associated costs.
If
Then...
The incomplete
Design Package
(partial package
submitted) is
satisfactory and the
operational
requirements have
been determined
You receive View Job Specific Letter work item in your queue.
The Design Package
is complete, but the
design requires
amendments,
Or
the Design Package is
not satisfactory
You receive another Submit Design Package work item in your queue.
(Refer to: Design Major Works
View Job Specific Letter).
When you release the View Job Specific Letter work item you will receive a Submit ITP work
item in your queue. This will enable you to nominate the constructor for the developer works
and attach the completed Inspection and Test Plan and Deed Poll signed by the Constructor.
(Refer to: Design Major Works
Submit ITP).
You need to review the Car Management details of the case to identify if the DSO has raised
a CAR.
(Refer to: CAR Management
Notes:
View and update a CAR).
If the design requires amendments, the DSO will have attached a marked-up plan.
The mark-up plan includes notations and/or comments for your information.
If the design identifies that connection is to a critical main, the DSO will have returned
the design package requesting that you prepare and submit a Flow Management
Plan.
The Design Package
is satisfactory and
Sydney Water
Operational
Requirements have
been determined
You receive a View Job Specific Letter work item in your queue.
The Design Package
is satisfactory and
Sydney Water
Operational
Requirements have
been determined and
you have indicated a
Funding request
You receive a View Job Specific Letter work item in your queue.
A Corrective Action
Request (CAR) has
been raised
You need to view and update the CAR with the proposed resolution.
(Refer to: Design Major Works
Process a Design Package
View Job Specific Letter).
(Refer to: Design Major Works Process a Design Package View Job Specific Letter).
The DSO receives a Funding Approval work item. Generally the Funding approval procedure
is completed manually in pararell with the completion of the project. Upon receipt of the
Sydney Water refund cheque the DSO will complete a written advice and together with the
refund cheque forward to you on behalf of the Developer. Refer to Procurement Guidelines.
(Refer to: Car Management
View and update a CAR).
View Job Specific Letter
Why
The purpose of this procedure is to allow the WSC to view the Job Specific Letter
Who
WSC
When
Use this procedure when a View Job Specific work item has been sent to your work queue.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 10 of 30
Worksteps
1. From your work queue, click the Create Job Specific work item.
The Create Job Specific form displays.
2. In the Case Information section review the case details specific for this work item.
3. To view the ITP and Job specific letter documents, click
(Refer to: General tasks
Manage attachments
beside the required document.
View attached documents).
4. When you have completed reviewing a document, save a copy to your local directory for future reference.
You may need to print a copy for the Developer.
When finished, close the document window.
5. If the case needs a connection to a Pressure Sewer System (PSS) in a Priority Sewer area, the DSO will have
provided you with a PSS Job Specific Letter. You need to review the document for additional information and/or
requirements.
6. To keep the Create Job Specific form so you can finish the work item later, click
The form closes.
7. To release the Create Job Specific form, click
The form closes and the work item is removed from your work queue.
Note: If a Bond is required you cannot Release the Job Specific Letter workitem until the Bond has been executed.
Result
When you release the View Job Specific Letter work item one of the following occurs:
If
Then...
The design package
was complete
You receive a Submit Commencement notice work item in your queue. (Refer to: Construct
The design package
was incomplete
(partial package)
You receive a Submit ITP work item in your queue. (Refer to: Design Major Works
Major Works
Process commencement notices
a Design Package
Submit commencement notice).
Process
Submit ITP).
Submit ITP
Why
The purpose of this procedure is to allow a WSC to submit an ITP and Deed Poll signed by the
Constructor when a design package is incomplete.
The form may be resubmitted when additional ITP requirements have been requested.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
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Who
WSC
When
Use this procedure when you have received the Submit ITP work item in your work queue
because you have previously submitted an incomplete design package.
Business rules
You must zip all documents before attaching them to a work item. (Refer to: General tasks
Manage attachments
Create and attach documents to work items).
Policies and other
references
Connection to Sewerage System Policy (formerly Early Connection)
Entry Onto Third Party Property by Developers Policy
Procurement Guidelines
Work Instruction – Managing agreements for minor, major and complex works
Amendments May
12
DSR to DSO
New Developer Works Deed
New Procurement Guidelines
Worksteps
1. From your work queue, click the Submit ITP work item.
The Submit ITP form displays.
2. Do one of the following:
If
Then ...
This is a resubmission of
the ITP
The Resubmission Required section displays with a memo field describing the
required amendments.
Review the resubmission requirements and amend the ITP appropriately.
Go to step 3.
This is the initial
submission of the ITP
Go to step 3
3. Update the following mandatory fields:
Field
Do this ...
Please indicate construction
category required
Click
and select the construction category
Company
Click
and select the company
Key Personnel
Click
and select the name of the key personnel. (Name consists of both the first
and last names)
4. In the Design Package section you will need to attach the ITP. If a Sydney Water contribution applies, you will need
to zip the ITP and three quotes together then attach to this form. To zip and attach multiple documents, refer to:
General tasks
Manage attachments
Create and attach documents to work items.
5. To attach the ITP to the submit ITP form, click
The browse window displays.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 12 of 30
6. Select the document and click
.
The selected document is attached to the form.
7. Review the form for completeness and accuracy and update as required.
8. To keep the Submit ITP form so you can finish the work item later, click
The form closes.
9. To release the Submit ITP form, click
The form closes and the work item is removed from your work queue.
Result
When the Submit ITP form is released, the Review ITP work item is sent to the DSOs work
queue. The DSO reviews the (1) ITP for accuracy and completeness and to ensure it meets
Sydney Water requirements and (2) the signed Deed Poll.
If
Then...
The ITP meets
Sydney Water
requirements
You receive a Submit Commencement notice work item in your queue. (Refer to: Construct
The ITP does not
meet Sydney Water
requirements
You receive the Submit ITP work item in your queue again.
Major Works
Process commencement notices
Submit commencement notice).
Submit Major Works Agreement
Why
The purpose of this procedure is to enable the WSC to submit the Developer Works Deed,
on behalf of the Developer and listed providers, to Sydney Water for review.
Who
WSC
When
Use this procedure when the Submit Major Agreement work item has been received in your
work queue.
Before you start
Prior to submitting the Submit Major Works Agreement form, you must ensure the developer
has signed and witnessed two copies of the Developer Works Deed.
Business Rules
You are required to release the Submit Major Agreement work item within 12 months
of receiving it.
If you have not released the work item within 6 months, you will be sent an automatic
reminder.
If you have not released the work item within 12 months, your application will be
cancelled. To proceed with the development you will need to submit a new
application.
Policies and other
references
System Access Licence for Water Servicing Coordinator's
Procedure - Pressure Sewer Process for Developer Works in Priority Sewer areas
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 13 of 30
Work Instruction – Managing agreements for minor, major and complex works.
Amendments May 12
DSR to DSO
Step 4 amended to reflect signing procedure for Developer Works Deeds.
Worksteps
1. From your work queue, click the Submit Major Agreement work item.
The Submit Major Works Agreement form displays.
2. To view the Developer Works Deed document before submission to Sydney Water, click
(Refer to: General Tasks
Manage attachments
.
View attached documents).
When you have finished viewing the document, print two (2) copies and close the window.
3. Review the instructions displayed on the Submit Major Works Agreement form.
Note:
If the case needs a connection to a Pressure Sewer system in a Priority sewer area and you are not accredited with
Pressure sewer (PS) capabilities, you cannot enter into the Developer Works Deed. Do one of the following:
If
You are appropriately
accredited to manage the
case
You are not appropriately
accredited to manage the
case
Then ...
go to step 4.
Advise the developer that a new WSC will need to be engaged to manage the
case from this point forward.
The case will need to be transferred to the new WSC. To do this, refer to:
Systems Access Licence for Water Servicing Coordinator's, S-05 Transfer of
Information.
Do not release the work item.
Go to step 6.
4. Ensure the Developer and accredited providers have signed both copies of the Developer Works Deed. Forward
both hardcopies of the signed Developer Works Deed to the DSO.
5. Review the form for completeness and accuracy and update as required.
6. To keep the Submit Major Works Agreement form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
7. To release the Submit Major Works Agreement form, click
The form closes and the work item is removed from your work queue.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 14 of 30
Result
When the Submit Major Works Agreement form is released:
You have indicated to Sydney Water that you have accepted the conditions of the
Developer Works Deed on behalf of the Developer.
The DSO receives an Execute Agreement work item in their queue, and reviews both
hard copy Developer Works Deed and associated documentation for accuracy and
completeness.
If
Then...
The DSO is satisfied
with the information
submitted
You receive an Agreement execution notifier in your queue. When you release the notifier,
you receive a:
Submit design package work item in your queue. (Refer to: Design major works
Process a design package
and
Submit design package)
Submit bond request work item in your queue. (Refer to: Design major works
Process bonds
Submit bond request).
The DSO is not
You receive a phone call from the DSO advising you of what is required to rectify the problem.
satisfied with the
information submitted
Submit Easement Documents
Why
The purpose of this procedure is to enable you to submit the following:
Firstly, Easement/Land document
Secondly, an 88B and plan.
Firstly, the Easement/Land Requirements documents will be attached enabling operational
review by Sydney Water Asset Management and Group Property. Group Property will then
issue to you their requirements letter. You can then incorporate Group Property's requirements
into your 88B Instrument and plan.
After Sydney Water operational requirements are satisfied you need to resubmit the 88B
Instrument and plan for review by Group Property until a clearance letter can be issued.
There will be a separate Submit New Easement work item for each service type where a new
easement is proposed when extending and/or adjusting the existing Sydney Water hydraulic
system. As these work items are directed to different business units they can be processed in
parallel.
Who
WSC
When
Use this procedure when the Submit New Easement work item is received in your work queue
Business rules
You must zip all documents before attaching them to a work item. (Refer to: General tasks
Manage attachments
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
Create and attach documents to work items).
30 May 2012
Page 15 of 30
Policies and other
references
Sydney Water Easements/Land Operational Guidelines (Refer to: Provider Information
Easement Land Guidelines).
Worksteps
1. From your work queue, click the Submit New Easement work item.
The Submit New Easement form displays.
2. You need to submit the required easement documents, do one of the following:
If
You are submitting
easement
document(s) for the
first time
You are submitting
amended easement
document(s)
Then ...
You need to attach the relevant easement document(s) to the form.
Go to step 3.
A memo field displays.
Sydney Water Asset Management, Asset Planning (Stormwater) and/or Group
Property comments will identify the areas of documentation requiring amendment.
You need to view the relevant documents (refer to: General Tasks
Manage
attachments View attached documents).
You need to save these documents to your local directory for future reference.
Review and customise your initial easement documents as required.
You now need to re-attach the amended document(s), to do this go to step 3.
3. Update the following mandatory fields:
Field
Do this ...
Attach Easement/Land
Document
You need to attach the relevant customised Easement/Land Requirement document (ie:
Attach 88B/Plan
W1, W2, S, SW, ME, L, N1). To do this, refer to: General Tasks
Manage attachments
Create and attach documents).
If you have a draft 88B Instrument and plan for submission at this stage, then attach
these documents. If not, you will need to attach a document advising that the Section
88B Instrument and plan will be attached upon receipt of Sydneyrequirements. To do this
refer to: General Tasks
Manage attachments
Create and attach documents).
4. Review the form for completeness and accuracy and update as required.
5. To keep the Submit Easement Documents form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
6. To release the Submit Easement Documents form, click
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 16 of 30
View Easement Clearance Letter
Why
The purpose of this procedure is to notify you of the approval of new easement documents and
provide the Easement Clearance Letter by Sydney Water Group Property.
The approved easement documents may be associated with a developer application, which
includes proposed services within a private road, right of carriageway or other private property.
There will be a separate Easement Clearance work item for each service type where a new
easement is proposed. These work items can be processed in parallel.
Who
WSC
When
Use this procedure when the Easement Clearance work item is received in your work queue.
Business rules
The Easement Clearance Letter must be submitted to Sydney Water as a component of the
Project Completion Package.
Policies and other
references
Sydney Water Easements/Land Operational Guidelines (refer to: Provider Information
Easement Land Guidelines).
Worksteps
1. From your work queue click the Easement Clearance work item.
The View Easement Clearance Letter form displays.
2. To view the Easement Clearance Letter, click
attached documents).
. (Refer to General tasks
Manage attachments
View
3. Review the easement clearance letter, when you have finished, save the easement clearance letter (to create a
permanent record) and then close it.
4. To keep the View Easement Clearance Letter form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
5. To release the View Easement Clearance Letter form, click
The form closes and the work item is removed from your work queue.
Result
When the View Easement Clearance Letter form is released and all Work-As-Constructed
records have been completed, the Submit PCP - Major Works work item is sent to the WSC’s
queue. (Refer to: Construct Major Works
Submit PCP - Major Works).
Submit Bond Request
Why
The purpose of this procedure is to enable the WSC to lodge a bond request when the release
of the S73 certificate is required prior to the construction of works.
This procedure may also be re-used when the form has been released and a copy of a quote
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 17 of 30
and/or additional information has been requested by the DSO.
Who
WSC
When
Use this procedure after a Developer Works Deed has been executed and the developer has
requested to lodge a bond.
Before you start
Determine if the criteria for an early release of S73 can be satisfied.
Policies and other
references
Business rules
Policy - Bonding of works
Guidelines - Bonding of works
The bonding facility is only allowed where the request for the bond complies with the criteria
within the policy document. You must zip all documents before attaching them to a work item.
(Refer to: General tasks
Create and attach documents to work items).
Worksteps
1. From your work queue, click the Submit Bond Request work item.
The Submit Bond Request form displays.
2. Do one of the following:
If
Then ...
This is a resubmission of
the bond request
This is the initial
submission of the bond
request
Go to step 3.
Go to step 4.
3. In the Additional Requirements section, a memo field displays. Review the DSO’s request for additional information.
4. To allow Sydney Water to process your bond request you will need to the relevant quotation documents to the
Submit Bond Request form.
5. In the Construction Quotes section, you need to attach separate quotations for each service type that is related to
the project (ie water, wastewater, stormwater, recycled water). To attach the documents, refer to: General Tasks
Manage attachments
Create and attach documents to work items).
6. Repeat steps 5 for each additional quotation document.
7. In the Bond Details section you will need to select and detail the services to be bonded. Update the following
optional fields. This step can be repeated for each service type.
Field
Do this ...
Quotation
Type the quote amount.
The contingency factor and the sub total will display.
Type construction time frame in weeks.
Construction Time (weeks)
When you have finished selecting and detailing the services to be bonded, the Total requested bond amount (for all
services) automatically displays.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 18 of 30
8. Repeat step 7 for each service type.
9. Do one of the following:
If
Then ...
The funds are to be
allocated from an existing
blanket guarantee?
Select the Yes radio button
Go to step 10.
The funds are not to be
allocated from an existing
blanket guarantee
Leave the default as No
Go to step 10.
10. In the memo field reason for bond request provide your reasons for the bonding request.
11. Review the form for completeness and accuracy and update as required.
12. To keep the Submit Bond Request form so you can finish the work item later, click
The form closes.
13. To release the Submit Bond Request form, click
The form closes and the work item is removed from your work queue.
Result
When the Submit Bond Request form is released, the Review Bond Request work item is sent to
the DSOs work queue. The DSO reviews the submitted documentation for accuracy,
completeness and conformance with Sydney Water’s Bonding Policy.
If
Then...
The request is complete You receive a Failed bond request notification in your queue.
but does not meet
(Refer to: Design Major Works Process Bonds Bond Rejection Notice).
Sydney’s Bonding
Policy
The request is complete You receive a View Bond Agreement work item in your queue.
and meets Sydney
(Refer to: Design Major Works Process Bonds Bond Acceptance Notice).
Water’s Bonding Policy
The request is
You receive the Submit Bond Request work item in your queue again. The form will now
incomplete, more
include a memo field, which will indicate the information needed.
information is needed,
or information needs to
be clarified
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 19 of 30
Bond Acceptance Notice
Why
The purpose of this procedure is to advise the WSC.
The bond request has been accepted
To view the Bonding Agreement.
Who
WSC
When
Use this procedure when a View Bond agreement form is received in your work queue.
Before you start
If DSP charges are unpaid you need to keep this work item in your work queue until the
outstanding charges have been paid and return to complete it later.
Business rules
The Bonding agreement will not be executed until the following occurs:
Outstanding DSP charges are paid; and
A hard copy of the Bond Agreement has been signed by the developer and returned to
the DSO along with the Bank Guarantee or cash bond.
Policies and other
references
Policy - Bonding of works
Guidelines - Bonding of works
Worksteps
1. From your work queue, click the View Bond agreement work item.
The Bond Acceptance Notice form displays.
2. You need to view any outstanding DSP charges.
Field
Do this ...
DSP, Upsizing and
recoveries charges are
unpaid.
The total will display in the form. Outstanding charges will need to be paid prior to the
execution of the bonding agreement.
Go to step 3.
DSP, Upsizing and
A total of $0.00 outstanding charges will display in the form.
recoveries charges are paid.
Go to step 3.
3. To view the bonding agreement, refer to General tasks Manage attachments View attached documents).
Review the Bonding Agreement and attached Tax Invoice for outstanding charges (if applicable).
4. Print a copy of the Bond Agreement document and Tax Invoice (if applicable). The hard copy of the Bond Agreement
must be signed by the developer and returned to Sydney Water. The payment and tax invoice for outstanding DSP
charges must be forwarded to Sydney Water Shared Services.
5. When you have finished using the document close the window.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 20 of 30
6. Click
The form will close saving the current information.
You can return to it later.
7. When the Developer has paid all outstanding DSP charges and you have returned to the form, in the Acceptance of
the Bonding Agreement section, do one of the following:
If
Then ...
If you accept the Bonding
Agreement
Select the Yes radio button.
Go to step 8.
If you do not accept the
Bonding agreement
Leave the default as No
The Bond Process ends.
Go to step 8.
8. Review the form for completeness and accuracy and update as required.
9. To keep the Process Bond Request form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
10. To release the Process Bond Request form, click
The form closes and the work item is removed from your work queue.
Result
When the Bond Acceptance Notice form is released then:
If you do not accept the Bond Agreement then negotiations will not continue beyond this
point.
Or
If you accept the Bond Agreement then the Execute Bond Agreement work item is sent
to the DSO’s work queue.
If
Then...
The DSO executes the
Bond Agreement
They receive a Create S73 Certificate work item in their queue. When they release this
form, you receive a View S73 Certificate work item in your queue. (Refer to: Process a
Section 73 Certificate
The DSO cannot
execute the Bond
Agreement
View Certificate).
You receive a phone call from the DSO advising you of what is required so that the
agreement can be executed.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 21 of 30
View Section 73 Certificate – Early Release
Why
The purpose of this procedure is to view the S73 certificate, which has been issued in lieu of a
bond.
Who
WSC
When
Use this procedure after the Bonding agreement has been executed.
Business rules
The Developer is required to complete construction within the time frame detailed in the
Bond Agreement.
An automatic reminder will be issued two weeks prior to the expiry of the time frame.
Policies and other
procedures
Policy - Bonding of Works
Guidelines - Bonding of Works
Worksteps
1. From your work queue, click the View S73 Certificate work item.
The View S73 Certificate form displays.
2. In the Case Documentation section you can view the S73 Certificate. To do this, refer to: General Tasks
Managing attachments
View attached documents.
3. Review the S73 certificate document. When you have finished, save the S73 certificate document (to create a
permanent record) and close the document.
4. Review the form for completeness and accuracy and update as required.
5. To keep the View Certificate form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
6. To release the View Certificate form, click
The form closes and the work item is removed from your work queue.
Result
When you release the View Certificate form, initially no further Bonding work items are sent to
your queue.
If you have not submitted a Project Completion Package 2 weeks prior to the expiry of the Bond
Agreement, then a notification will be sent to the WSC’s work queue. You may then negotiate a
bond extension if required.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 22 of 30
If
Then...
The works were bonded You receive a Warning - Bond Expiry work item in your queue. You need to review and
and you have not
action this work item immediately. Refer to: Design Major Works Process Bonds Bond
submitted the PCP two
Warning.
(2) weeks prior to the
expiry of the Bond
Agreement
Bond Rejection notice
Why
The purpose of this procedure is to advise the WSC that the bond request has been rejected.
Who
WSC
When
Use this procedure when you receive a Failed Bond Request.
Policies and other
references
Policy - Bonding of works
Guidelines - Bonding of works
Worksteps
1. From your work queue, click the Failed Bond Request item in your work queue.
The Bond Rejection Notice form displays.
2. In the Rejection Advice section a memo field displays the reasons why the Bond request has been rejected.
3. To keep the Submit Bond Request form so you can return to the work item later, click
The form closes.
4. To release the Submit Bond Request form, click
The form closes and the work item is removed from your work queue.
Result
When the Bond Rejection Notice form is released, no further Bond action will follow. You need to
construct the works as requested before you will receive the Section 73 Certificate.
Bond Warning
Why
The purpose of this procedure is to:
Notify the WSC that the agreed Bond period will expire in 2 weeks
Allow the WSC to apply for an extension to the Bond period.
Who
WSC
When
Use this procedure when the Warning - Bond Expiry work item is received in your work queue.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 23 of 30
Policies and other
references
Policy - Bonding of works
Guidelines - Bonding of works
Business rules
The construction work will need to be completed within two weeks of receiving this
notice.
If the construction work cannot be completed within 2 weeks, you will need to
renegotiate the Bond Agreement.
If the Bond period expires and it has not been renegotiated, the Process Bond Call-Up
notification will be issued.
Worksteps
1. From your work queue, click the Warning - Bond Expiry work item.
The Warning - Bond Expiry form displays.
2. The current Bond Agreement period is displayed in weeks. This notification is to advise you that your Bond
Agreement will expire in two weeks.
3. Do one of the following:
If
Then ...
You wish to apply for an
extension
Select the Yes radio button
Go to step 4
You do not wish to apply for
an extension
Leave the default as No
Go to step 6
4. Update the requested extension period field with the number of weeks by which you wish to extend the bond
period.
5. In the Please provide your reason memo field, type your explanation for the requested extension of the bond
period.
6. Review the form for completeness and accuracy and update as required.
7. To keep the Warning - Bond Expiry form so you can finish the work item later, click
The form closes.
8. To release the Warning - Bond Expiry form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Warning - Bond Expiry form, the Negotiate Bond Extension work item is
sent to the DSOs work queue. The DSO reviews the information to determine if an extension of
the bond period has been requested and if it’s appropriate.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 24 of 30
If
Then...
You do not request You need to complete the works within 2 weeks.
an extension of the
bond period
The DSO accepts
the extension
request
You receive a View Bond Agreement work item in your queue.
(Refer to: Design Major Works
Process Bonds
Bond Acceptance Notice).
The DSO rejects the You receive a Failed Bond Extension notification in your queue. You must complete the works
extension period
within 2 weeks, or Sydney Water may Call-up the Bond.
Bond Expiry Warning
Why
The purpose of this procedure is to:
Notify the WSC that the agreed Bond period has expired
Allow the WSC to apply for an extension to the Bond period.
Who
WSC
When
Use this procedure when the Expiry - Bond Agreement work item is received in your work
queue.
Policies and other
references????
Business rules
Policy - Bonding of works by lodgement of Guarantee.
Guidelines - Bonding of works by lodgement of Guarantee.
If renegotiation has not been entered into with Sydney Water within 30 days of the Notify Bond
Expiry being issued, the Process Bond Call-Up notification will be issued. This will enable
Sydney Water to call up the security (Bank Guarantee or cash bond) without additional notice
.
Worksteps
1. From your work queue, click the Expiry - Bond Agreement work item.
The Expiry - Bond Agreement form displays.
2. The current Bond Agreement period is displayed in weeks. This notification is to advise you that your Bond
Agreement has expired.
3. Do one of the following:
If
Then ...
You wish to apply
for an extension
You do not wish to
apply for an
extension
Select the Yes radio button
Go to step 4
Leave the default as No
Go to step 6
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 25 of 30
4. Update the requested extension period field with the number of weeks by which you wish to extend the bond
period.
5. In the Please provide your reason memo field; type your explanation for the requested extension of the bond
period.
6. Review the form for completeness and accuracy and update as required.
7. To keep the Expiry - Bond Agreement form so you can finish the work item later, click
The form closes.
8. To release the Expiry - Bond Agreement form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Bond Expiry Notification form, the DSO reviews the information to
determine if an extension of the bond period is appropriate.
If
Then...
The DSO accepts
the extension
request
You receive a View Bond Agreement work item in your queue.
(Refer to: Design Major Works
Process Bonds
Bond Acceptance Notice).
The DSO rejects the You receive a Failed bond request notification in your queue. If, Thirty (30) days after the expiry
extension request of the bond period the works have not been completed, Sydney Water may call up the bond
without notification.
Submit Project Variation Request
Why
The purpose of this procedure is to:
The WSC to request a variation to the design plan previously released for the
construction phase of the project.
The WSC to notify Sydney Water of the construction commencement date (deferred or
restart). This will allow Sydney Water to review and reschedule the necessary audits.
The WSC to notify Sydney Water of the change of the Constructors details.
Sydney Water to approve the variation of a project.
Sydney Water geographic database to update, thereby reducing the adverse impacts of
design variations on building approvals.
There will be a separate Submit Project Variation work item for each service type. As these work
items are directed to different business units they can be processed in parallel.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 26 of 30
Who
WSC
When
Use this procedure when a variation to the existing design package is required.
Before you start
You will need to have prepared the components of your amended design package for
attachment to this form. In particular, a digital sketch of the proposed change will need to be
available to attach to the Submit project variation form.
Determine if, due to the project variation, the development:
Will have a significant environmental or heritage impact. If so you will need to have
prepared
- a project specific Review of Environmental Factors (REF) and
- a project specific Environmental Management Plan (EMP).
Will impact on a previous funding approval for Sydney Water contribution to the project
costs.
If so, you will need to submit revised construction quotes for the funding approval amount.
Sydney Water may need to adjust the funding approval.
Business rules
The WSC must ensure that written approval for the design variation has been obtained from the
owner and/or prospective purchasers.
You must zip all documents before attaching them to a work item. (Refer to: General Tasks
Create and attach documents to work items).
Amendments
February 2010
Added step 3.
Variations can be submitted concurrent through the main menu functionality
Worksteps
1. From the e-Developer main menu, select:
The Submit Project Variation form displays.
Submit Variation
2. Do one of the following:
If
You wish to search by
Case Number
Then ...
Type the case number of the development application
.
Click
The Case Enquiry Results screen displays showing the required information
Go to step 4.
You wish to search by
Street Details
Type the street name of the development application
.
Click
The Case Enquiry Results screen returns a Case List of any matching records.
Go to step 3
You wish to search by
Description (suburb)
Type the suburb name of the development application
.
Click
The Case Enquiry Results screen returns a Case List containing any matching
records.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 27 of 30
Go to step 3.
You selected the Plan
Type and Number as a
search type
Type the plan type and number.
Note:
Plan Type is not mandatory. For example, DP is not required.
Go to step 4.
Car Number:
Type the car number of the relevant development application.
Note:
As you enter the car number, all other fields are greyed out and not available for
you to type details.
Go to step 4.
You wish to search by
FMIS Invoice Number
Type the FMIS invoice number of the relevant development application.
Note:
As you enter the FMIS invoice number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
You wish to search by
WSC reference number
Type the WSC reference number of the relevant development application.
Note:
As you enter the WSC reference number, all other fields are greyed out and not
available for you to type details.
Go to step 4.
3. In the Service Stream Details section update the following mandatory fields:
Field
Do this ...
Service Type
Click
and select the required service in the Service type
Note: Only services applicable to the case will display.
Funding Required
This will display automatically if Funding is required.
4. Do one of the following:
If
Then ...
The project variation
involves a deferred or
restart construction
commencement notification
The project requires a
design package variation
The Constructor Details section displays
Go to step 5.
The project requires Flow
Management Asset Isolation
You are required to attach Form A and associated documentation
Go to step 7.
The Design Package section displays
Go to step 6.
5. In the Constructor Details section update the following mandatory fields:
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 28 of 30
Field
Do this ...
Capability
Major Works Constructor
Key Personnel
Click
and select the required construction category
Click
and select the relevant Major works category
Click
and select the name of the nominated key personnel or the Design Company
from the drop down list
6. You may need to attach the following in the Design Package section:
Design Plan
Ancillary Design Plan
ITP and Associated Checklist
Design development Checklist
Construction Quotes
Permission to Enter
Easement/Land Documents
Construction Commencement Notice
Design Sketch, EMP and REF
Note:
Note:
To attach documents follow the standard procedures for operating WinZip. (Refer to: General tasks
Manage
attachments Create and attach documents to work items).
Go to step 8.
7. You need to attach the Form A and associated documents in the Design Package section in the Ancillary Design
Plan field.
Go to step 8.
8. To attach the documents, click
The Choose file window displays.
beside the relevant item.
9. Select the document and click
.
The selected document is attached to the form.
10. Repeat steps 6, 8 and 9 for each additional document to be attached to the form.
11. In the Please describe the proposed changes to the design package memo field; you must type a description
and explanation for, the proposed changes to the design package.
Note:
If the project variation is for submission of Form A, you must type the following standard text in the mandatory
'Please describe the proposed changes' memo field:
Please review the form A (Request for Isolation/Flow Management of an Asset).
12. Review the form for completeness and accuracy and update as required.
13. To release the Submit Project Variation form, click
.
A message will appear Variation has been submitted successfully. On clicking OK this window will close automatically.
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 29 of 30
BMIS Doc. Number: EDEV0003
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 30 of 30
Process Easements
WSC On-Line Help
Processing Sydney Water Easements
Overview
Define phase
A requirement to change an existing SWC easement, or create a new SWC easement may result from an
investigation of an application in e-Developer. The DSR will have obtained the relevant advice from SWC
Product Delivery and Group Property business groups.
The easement requirement(s) will be incorporated into the Notice of Requirements (NOR).
The creation of a Private Line Easement progresses through a separate work flow stream in e-Developer.
They do not progress through the Design and Construct phases of e-Developer. (Refer to: Process Private
Line Easements)
Design Phase
New SWC easement required: If the Notice/Agreement requires creation of a new easement, then the WSC
will need to - from his 'Submit Design Package’ work item select the 'Yes' radio button at the question
'Does a new easement need to be created?'
e-Developer will generate a work item to enable the WSC to submit the 88B instrument and plan for review
and negotiation by Product Delivery and Group Property.
The DSR will ultimately receive the easement Clearance letter when the WSC attaches it to the 'Submit
PCP- Major Works’ work item.
Existing SWC easement modification: If the Notice/Agreement requires modifications to existing easements
then the WSC will need to - from his 'Submit Design Package' work item - select the 'Yes' radio button at
the question 'Does an existing easement need modification?'
He will then attach the documentation with the proposed modifications to his 'Submit Design Package'
work item. This can be reviewed by the DSR and will be forwarded by the system to Product Delivery and
Group property as part of the design review.
The DSR will include the advice and instructions from these business areas in the Job Specific Letter.
Computer file name: WSC On Line Help Process Easements
18 August, 2011
BMIS number:
Policy owner: Manager, Urban Growth Compliance
Page 1 of 4
Processing private line easements
Overview
Private Line Easements are occasionally required as servicing options in lieu of extensions to, or the
adjustment of, existing water and sewer mains. Private Line Easements include:
•
•
Easement over an existing line of pipes
Easement over a new line of pipes located in a private road.
A WSC submits the relevant easement documentation to Sydney Water Corporation (SWC) for review.
SWC reviews the easement documentation for compliance to SWC requirements and specifications,
ensuring SWC legal interests are noted, and advises the WSC whether or not the easement documents are
acceptable. If the documents are not acceptable, reasons are provided as to why and the WSC may
resubmit amended documents.
The documentation that a WSC must submit varies depending on the type of private line easement involved.
If the easement involves a Private House Service Line, then the WSC must submit an 88B Instrument and
plan.
If the easement involves a Community Title then the WSC must submit a Community Title Management
Statement and plan.
Procedures
The Easement process consists of the following procedure:
•
Submit easement documents
Computer file name: WSC On Line Help Process Easements
18 August, 2011
BMIS number:
Policy owner: Manager, Urban Growth Compliance
Page 2 of 4
Submit Easement document
The purpose of this procedure is to enable the WSC to submit the initial or amended
Private Line Easement documents.
Why
If the easement involves a Private House Service Line, you need to submit the 88B
Instrument and plan (Draft).
If the easement involves a Community Title, you need to submit the Community Title
Management Statement and plan (Draft).
Who
WSC
When
Use this procedure when the Submit Easement Document work item is received in your
work queue.
Business rules
The appropriate clauses as noted in the Notice of Requirements must be inserted in the
easement documents to ensure Sydney Waterinterests are noted.
You must zip all documents before attaching them to a work item. (Refer to: General
Tasks
Policies and other
references
•
•
•
Create and attach documents to work items).
Documentation of Standards for Easement Over Private Service Lines Guidelines & Policy
Encroaching Private Service Lines Policy
Community Title Subdivisions Policy
Worksteps
1. From your work queue, click the Submit Private Easement work item.
The Submit Easement Documents form displays.
2. You need to attach the required easement documents to the Submit Easement Document form.
•
•
If the easement involves a Private House Service Line, you need to attach the 88B Instrument and plan.
If the easement involves a Community Title, you need to attach the Community Title Management Statement
and plan.
3. Do one of the following:
If
Then ...
You are submitting the initial
easement documents
•
Go to step 4
You are submitting amended
easement documents
•
In the Resubmit Reason section, review the DSR’s comments. (The
DSR’s comments will have identified the areas of documentation
requiring amendment.)
Go to step 4.
•
4. To attach the required easement document(s) to the Submit Easement Documents form, click
The Browse window displays.
Computer file name: WSC On Line Help Process Easements
18 August, 2011
BMIS number:
Policy owner: Manager, Urban Growth Compliance
Page 3 of 4
Select the document and click
.
The selected document is attached to the form.
Repeat this step for each document to be attached to the form.
5. Review the form for completeness and accuracy and update as required.
6 To keep the Submit Easement Documents form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
7. To release the Submit Easement Documents form, click
The form closes and the work item is removed from your work queue.
Result
When the Submit Easements Documents form is released, the Review Private
Easement work item is sent to the DSRs work queue. The DSR will review the
Easement documentation to Sydney Water
requirements.
If
Then ...
Sydney Water requirements
have been met
•
Sydney Water easement
requirements have been met
•
You again receive the Submit Easement Documents work item in your
queue.
If Sydney Water’s
requirements have been met,
but the council consent was
not submitted, is invalid or
incomplete
•
You will receive a Resubmit Consent work item in your work queue.
You receive a View certificate work item in your queue. (Refer to:
Process a Section 73-certificate
(Refer to: Define assets
consent).
Computer file name: WSC On Line Help Process Easements
View certificate).
Investigate requirements
Resubmit
18 August, 2011
BMIS number:
Policy owner: Manager, Urban Growth Compliance
Page 4 of 4
Construct Major Works
WSC On-Line Help
Overview
This process begins with a WSC submitting a Construction Commencement Notice to Sydney Water.
The outputs of this process will include:
Civil Maintenance being advised of the commencement date for a construction project.
Selecting other business areas to perform audits for the construction process.
The processing of construction audits by the DSO who will be able to raise a Corrective Action
Request (CAR) if a non-conformance has been identified.
The submission and approval of a Project Completion Package with Work- As-Constructed (WAC)
documentation.
This process will ensure that:
Satisfactory products are supplied by Sydney Water Accredited Providers in accordance with
accepted quality systems.
Sydney Water has an accurate record of new infrastructure for future operational purposes.
Sub-processes
This process consists of the following WSC procedures:
Process commencement notices
Submit connection request
Process a project completion package – major works.
Process Commencement Notice
Overview
This process begins with the WSC submitting a Construction Commencement Notice to Sydney Water. Civil
Delivery will verify the construction starting date and allocate a Field Co-ordinator to the project. The
Construction Commencement Notice is then returned to the WSC.
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 1 of 13
Submit Connection Request
Overview
The purpose of this notification is to enable the WSC to organise connection/inspection of the works with the
Civil Delivery Field Co-ordinator.
The inspection is performed at the end of the construction process for (Developer funded) reticulation
projects. You will need to organise the connection/inspection procedure for each service type applicable to
your project (ie: potable water, recycled water, wastewater and stormwater).
If the works and connection are satisfactory, the Civil Delivery Field Co-ordinator will send a
Connection/Inspection report to the DSO.
Note: If the works were for potable water service type, then you will receive a Submit Disinfection
notification in your queue. This is to remind you to organise the disinfection testing procedure.
If the works and connection are unsatisfactory, the Civil Delivery Field Co-ordinator will send a
Connection/Inspection report-identifying non-conformance to the DSO. The DSO will raise a Corrective
Action Request (CAR), which you will need to respond to.
When you have released this notification and the connection procedure has been completed satisfactorily,
you will receive a Submit Project Completion Package - Major Works work item in your work queue.).
Process Project Completion Package
Overview
The purpose of this process is to enable:
The WSC to submit a Project Completion Package for newly constructed reticulation infrastructure.
The package is reviewed to ensure the WSC has complied with Sydney Water (Sydney Water)
operational requirements, the National Code standards and Quality Systems.
Procedures
This process consists of the following WSC procedures:
Submit project completion package – major works
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 2 of 13
Submit Project Completion Package – Major Works
Why
The purpose of this procedure is to enable the WSC to submit, or resubmit a Project
Completion Package – Major Works (PCP) to Sydney Water for review.
The DSO will review the components of the package and, if necessary, raise a CAR for
any non-conformance.
Who
WSC
When
Use this procedure when:
All Major construction works have been completed, and the Work-AsConstructed (WAC) Project Completion Package is ready for submission to
Sydney Water.
Or
The Project Completion Package – Major, needs to be re-submitted as a result
of Sydney Water having raised a CAR on the initial review.
Before you start
Review CAR Management status to ensure all raised CARs have a status of closed or
rescinded. (Refer to Business Rules).
Access Hydra Mapping from the e-Developer main menu and do the following:
1.1 Prepare the digitised Work-As-Constructed (WAC) plan
1.2 Identify the required asset information for all existing service mains that has been
disconnected.
You will also need to have, depending on the service type constructed, prepared the
following package components:
Project Validation Certificate
Certified Design Development Checklist
ITP and associated checklist
Field Test Results. For example: Disinfection Notice, Pressure Test Results,
Deflection Test Results, Chemical Analysis.
Certified Asset Isolation Flow Management Plan (if required)
Connection Report
Restoration Clearance
Easement/Land confirmation clearance
Total Project Cost (including refundable GST on Component Parts and any
Sydney Water Contribution)
Refundable GST on component parts
Copy of original Tax Invoice for any Sydney Water Contribution.
Notes:
The WAC design for drinking water and recycled water must include the
installation of the property connection (drilling) and property (main to meter)
service installations.
The location of the property service/s must include chainage (beginning
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23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 3 of 13
at the start of the line 00). The relevant design note must be updated in
the WAC plan.
The Inspection and Test Plan must include the details of the Accredited
Driller and Licensed Plumber
The plumber’s original Licensee Certificate of Compliance for Plumbing
and Drainage Work owner's copy form must be forwarded to the
developer if the plumber has not already done so.
Business Rules
You must zip all documents before attaching them to a work item. (Refer to:
General tasks Create and attach documents to work items).
Prior to releasing and submitting this work item to Sydney Water, you must
review and action the Car Management details for this specific case. (Refer to:
CAR Management View and update a CAR.)
Note:
All CARs must have a status of closed or rescinded.
Policies and other
references
Procurement Guidelines
Provider Instructions: Instructions to Water Servicing Coordinators (Major
Works)
Procedure - Pressure Sewer Process for Developer Works in Priority Sewer
Areas
Water Meter Fit Policy
Technical Requirements Property Service (Main to Meter) Installations
The National Code and Sydney Water Supplement specifications
Amendments May 12
DSR to DSO, Supplier to Provider and other term updates
New Developer Works Deed and Procurement Guidelines
Worksteps
1. From your work queue, click the Submit PCP Major work item.
The Submit Project Completion Package - Major Works form displays.
2. Do one of the following:
If
Then ...
Your PCP is to be submitted for the
first time
Your PCP has previously been
submitted and returned.
Go to step 3
A CAR may have been raised on the Project Completion Package - Minor.
Click the CAR Management link.
The Correction Advice form displays
To complete the CAR procedures refer to: CAR Management
Process CARS.
Go to step 3.
3. In the Project Completion Package section, you need to attach the Work-As-Constructed (WAC) design
documents to the Project Completion Package.
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Page 4 of 13
4. To attach the zipped documents, click
The Choose File window displays.
5. Select the required file and click
The selected file is attached to the form.
.
.
6. Repeat steps 4 and 5 for each additional document to be attached to the form.
Notes:
Ensure that you zip and attach the Certified Asset Isolation Flow Management Plan to the Attach Ancillary
Design Plan(s) field (if required).
You need to have zipped together both the Connection Report and Project Validation Certificate. You can then
attach the zipped document to the Attach Connection Report field.
If the case involved the construction of a dwelling and connection to a Pressure Sewer System within a Priority
Sewer area, ensure that you have zipped and attached the following:
Notification of Electrical Work form and Hydraulic Test Results of the Discharge Line
WAC drawing is required following completion of all on-property works.
If the case involved the creation of a vacant lot and connection to a pressure sewer system within a priority
sewer area, the WAC drawing must be submitted following completion of the boundary valve assembly.
If there is a Sydney Water Contribution, you must attach a copy of the Tax Invoice for that amount (and post
the original to the DSO receiving this work item)
If the water/recycled water project included the installation of a property connection (drilling) and property
service (main to meter) installation the ITP must include the Accredited Drillers and Licensed Plumber's details.
7. In the Financial Details section, you are required to provide to Sydney Water the total project costs, which includes:
All costs associated with digitising the WAC design plan, construction costs and WSC fees
Note:
For drinking water/recycled water projects exclude the costs of the property connection (drilling) and property
(main to meter) service installations as this portion of the work does not transfer ownership to Sydney Water.
8. Update the following mandatory fields.
Field
Do this ...
Total Project Costs (includes Type the total cost of the major works project in dollars and cents. For example
refundable GST on
3500.00 (Do not include dollar signs or commas). Refer to notes in step 7.
Component Parts and any
Sydney Water Contribution)
Refundable GST on
This field auto populates when you enter the Total Project Costs.
Component Parts
I have checked and
confirmed that the value of
assets are correct and are
reflected in the source
documents that I have
submitted with the Project
Completion Package
Do one of the following:
Complex Works?
Do one of the following:
If you have checked and reviewed the value of assets click
Yes
If you have not checked and reviewed the value of assets click
No.
Note:
If you do not check and confirm these details the DSO may reject the
PCP-Major Works work item.
If the case is complex works click
Yes.
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Doc. Owner: Manager, Urban Growth - Assurance
Page 5 of 13
Go to step 9.
or
If the case is not complex works click
Go to step 9.
No.
9. You are required to provide the relevant Asset Information for the Major Works project (including any works that has
a Sydney Water Contribution). The additional asset(s) and disconnected asset information will be incorporated onto the
Sydney Water Asset Database.
10. In the Installed Information section, update the mandatory Installation Data fields:
Note:
- Each different pipe type, length and diameter will need to be entered individually.
- Do not include the property service (main to meter) information.
Field
Do this ...
Type
Click
and select the relevant pipe type from the drop down list
Material
Asset Number
Click
and select the relevant material type from the drop down list
Type the Asset Number
Length (m)
Type the length of mains from the Work-As-Constructed plan
Diameter (mm)
Type the pipe diameter from the Work-As-Constructed plan.
11. You are required to provide the itemised Costs, do the following:
Note:
- Each different pipe type, length and diameter will need to have the individual Project Management, Design and
Construction costs itemised below.
- Exclude the costs associated with property service (main to meter).
Field
Do this ...
Project
Management
Type the Project Management cost/ type the amount (in dollars and cents). For example
$1500 would be typed 1500.00 Do not type the dollar sign or commas.
Design
Type the Design costs/ type the amount (in dollars and cents). For example $2000 would
be typed 2000.00 Do not type the dollar sign or commas.
Construction
Type the Construction cost/ type the amount (in dollars and cents). For example $15000
would be typed 15000.00 Do not type the dollar sign or commas.
Total ex GST
The total ex GST will automatically update
GST
Type the GST costs/ type the amount (in dollars and cents). For example $170.50 would
be typed 170.50 Do not type the dollar sign or commas.
Total
The total ex GST will automatically update
12. Do one of the following:
If
Then ...
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 6 of 13
You do not need to
add or remove a
record of installed
assets
You need to add or
remove a record of
installed assets
Go to step 13.
To add an additional line, click
An additional row displays.
Repeat steps 10 to 11.
.
Or
To remove an existing line, click
The row is deleted.
Go to step 13.
13. Do one of the following:
If
at the end of the row you wish to delete.
Then ...
You need to update
disconnection data.
Go to step 14.
You do not need to update
disconnection data.
Go to step 16.
14. Update the following mandatory Disconnection data fields:
Field
Do this ...
Service
Click
and select the relevant service type from the drop down list.
Click
and select the relevant main type from the drop down list.
Type
Material
Length (m)
Click
and select the relevant material type from the drop down list.
Type the length of mains from the Work-As-Constructed plan.
Diameter (mm)
Type the diameter of pipe from the Work-As-Constructed plan.
Asset Number
Type the Sydney Water asset number of the disconnected pipe.
Year Laid
Type the date in years that the disconnected pipe was laid (for example: 1963).
15. Do one of the following:
If
Then ...
You do not need to
Go to step 16
add or remove a
record of
disconnected assets
You need to add or Do one of the following:
remove a record of
disconnected assets
To add an additional line, click
An additional row displays.
Repeat step 14.
.
Or
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 7 of 13
To remove an existing line, click
The row is deleted.
Go to step 16.
beside the line you wish to delete.
16. Review the work item for completeness and accuracy and update as required.
17. To keep the Submit Project Completion Package - Major Works form, click
.
The form closes but the item remains in your work queue to allow you to finish it later.
18.. To release the Submit Project Completion Package - Major Works form, click
The form closes and the item is released from your work queue.
Result
.
When you release the Submit Project Completion Package - Major Works form, the
Review PCP Major work item is sent to the Team Leaders work queue.
The Team Leader will assign a DSO to manage the Finalisation phase of the project.
The DSO reviews the package for completeness, accuracy and conformance with
the National Code and Sydney Water requirements.
If
Then...
PCP - Major Works meets The DSO reviews costs and identifies if there are any outstanding
requirements. You receive a Transfer Ownership - major Works work item in
Sydney Water
requirements and
your work queue.
standards
Refer to: Acquire Major Works
The PCP - Major Works
does not meet Sydney
Water requirements and
standards
View Transfer of Ownership - Major Works.
You again receive the Submit PCP Major work item, and any associated CAR
Notification in your queue.
BMIS Doc. Number: EDEV0004
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Doc. Owner: Manager, Urban Growth - Assurance
Page 8 of 13
Submit Commencement Notice
Why
The purpose of this procedure is to enable the WSC to submit a Construction
Commencement Notice advising Sydney Water of the proposed construction
commencement date.
This step also enables Sydney Water to schedule construction audits from other
business areas. The e-Developer system will automatically check the nominated
commencement date and advise if it meets the 2 working day notice standard. If you
have not given sufficient notice prior to construction of works an error message will
appear.
Who
WSC
When
Use this procedure when you receive a Submit Commencement work item in your
queue.
Business Rules
The nominated commencement date must allow at least 2 working days notice
Note:
If you wish to submit additional Construction Commencement Notice(s) then
you will need to use the Submit Project Variation form, (for example:
construction commencement of reticulation mains, which follows the initial
construction commencement notice for stubmain construction).
The Constructor’s details must be the same as those nominated on the
approved ITP.
If the case is an Adjustment/Deviation, the Bond Agreement and security
payment must be received prior to the commencement of work.
If you wish to vary the Constructor you will need to use the Submit Project
Variation form.
You must zip all documents before attaching them to a work item. (Refer to:
General tasks
Before you start
Create and attach documents to work items).
Review the Job Specific Schedule Letter previously issued to you by the DSO. There
may be additional actions that you need to do in order to process the Construction
Commencement Notice.
Policies and other
references
Bonding of Works Policy and Guideline
Provider Instructions
Amendments May
12
DSR to DSO
Worksteps
1. From your work queue, click the Submit commencement workitem.
The Submit Construction Commencement Notice form displays.
2. Review the application type. Do one of the following:
If
Then ...
The application type Go to step 3.
is an
Adjustment/Deviation
The application type Go to step 4.
is not an
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23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 9 of 13
Adjustment/Deviation
3. You need to confirm that the Bond Agreement and security payment has been received by the DSO. Do one of the
following:
If
Then ...
The bond
Go to step 4.
requirements are in
place
The bond
requirements are
not in place
Click
The form closes and you can return to it when the bond requirements are in place.
.
4. In the Commencement Details section update the following mandatory fields:
Field
Do this ...
It is proposed that
Click
and select the commencement date.
works will
commence on the
above site on
The estimated time Type the number of weeks required to complete the construction.
to complete the
work is
5. You need to create a Construction Commencement Notice. To do this, click the Retrieve Template link.
The Construction Commencement Notice document displays ready for you to customise it as required.
Note:
If the case is a connection to a Pressure Sewer System (PSS) within a Sydney Water Priority Sewer area, refer to
Work Instruction - Connection to Existing Pressure Sewer - Water Servicing Coordinators (WSC) Instruction
6. Complete the Construction Commencement Notice document then save and close it.
7. To attach your document to the Submit Construction Commencement Notice form, click
The Browse window displays.
8. Select the document and click
.
The selected document is attached to the form.
9. Review the form for completeness and accuracy and update as required.
10. To keep the Submit Construction Commencement Notice form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
11. To release the Submit Construction Commencement Notice form, click
The form closes and the work item is removed from your work queue.
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Doc. Owner: Manager, Urban Growth - Assurance
Page 10 of 13
12. Do one of the following:
If
Then ...
The case needs a
connection to a Pressure
Sewer System (PSS)
within a Sydney Water
Priority Sewer area
Do the following:
Refer to Work Instruction - Connection to Existing Pressure Sewer - Water
Servicing Coordinators (WSC) Instruction
Civil Delivery
The case is not a Pressure Go to the Results table.
Sewer System (PSS)
within a Sydney Water
Priority Sewer area,
Result
When you release the Submit Construction Commencement Notice form:
A Review Commencement work item is sent to the Civil Delivery
Field Coordinator’s work queue. The Field Co-ordinator reviews the
ITP for completeness and accuracy, as well as reviewing the
construction commencement start date.
Once the Field Co-ordinator releases the work item, you receive a
View Commencement Notice work item in your queue. (Refer to:
Construct Major Works Process Commencement Notice
Commencement Notice).
View
The Field Co-ordinator may change the nominated commencement
date or add/change details on the ITP, so you will need to review and
save these items before releasing the work item.
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View Commencement Notice
Why
The purpose of this procedure is to confirm to the WSC:
The Field Coordinator details
The starting date for construction works
Any changes to the ITP and Construction Commencement Notice.
Who
WSC
When
Use this procedure when you have received the View Construction Commencement
Notice work item in your work queue.
Policies and other
references
Provider Instructions
Worksteps
1. From your work queue, click the View Commencement work item.
The View Construction Commencement Notice form displays.
2. In the Case Documentation section you may view the ITP and Construction Commencement Notice.
3. To view a document, click
(Refer to General tasks
beside the required document.
Manage attachments
View attached documents).
4. When you have finished using the document, save the document (to create a permanent record) and close it.
5. In the Construction Details section you may view the confirmed Sydney Water Field Coordinator’s name, Field
Coordinator’s telephone details and the Acknowledged Starting Date.
6. To keep the View Construction Commencement Notice form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
7. To release the View Construction Commencement Notice form click
The form closes and the work item is removed from your work queue.
Result
If
The works are not
satisfactory and a CAR
has been raised
When you release the View Construction Commencement Notice form, Civil
Delivery receive a Construct Audit CM work item in their work queue. Civil
Delivery carry out a field audit of the works to determine conformance with
construction standards.
Then...
You receive a Notify CAR form in your work queue. This is to notify you that a
CAR has been raised and that you need to respond. (Refer to: Car
Management
View and update a CAR).
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 12 of 13
The works are
satisfactory
You receive a Submit Connection notification in your queue. This is to remind
you that you need to contact Civil Delivery to arrange for the
connection/inspection. (Refer to: Construct Major Works
Process Connection
Reports Submit Connection Report).
Note:
If the works are for Potable Water service type, then you will also receive a
Submit Disinfection notification in your work queue. This is to remind you to
organise the disinfection testing procedures.
Once the Connection/Inspection has taken place, and if:
The connection/inspection is satisfactory and no CARs have been
raised by Civil Delivery, you receive a Submit PCP Major work item in
your work queue. (Refer to: Construct Major Works
Process a Project
Completion Package Submit Project Completion Package - Major
Works).
The connection/inspection is not satisfactory and a CAR has been
raised, you receive a Notify CAR notification form in your work queue.
(Refer to: Car Management
View and update a CAR).
When the CAR has been closed off, you again need to contact Civil
Delivery to arrange for another connection/inspection.
BMIS Doc. Number: EDEV0004
23 May 2012
Doc. Owner: Manager, Urban Growth - Assurance
Page 13 of 13
Acquire Major Works
WSC On-Line-Help
Overview
The Acquire major asset process enables the legal transfer of ownership of Major Works from the Developer
to Sydney Water (Sydney Water), as a result:

Sydney Water is able to list the major works on the asset database for maintenance and accounting
procedures
Sydney Water geographic database is automatically updated with the Work-As-Constructed (WAC) plan.
Sub-processes
This process consists of the following WSC sub-process:

Outstanding Conditions
Procedures
This process consists of the following WSC procedure:

View transfer of ownership notice – major works
View Transfer of Ownership Notice – Major Works
Why
The purpose of this procedure is to ensure Sydney Water effects the transfer of ownership
of the works, from the developer to Sydney Water, in accordance with the conditions of the
agreement.
This procedure enables the WSC to view and act on any outstanding charges and
requirements that need to be met prior to the issue of the Section 73 certificate.
This procedure will be repeated for each service type relevant to the development
application.
Development applications that require the design and construction of multiple service
streams must have completed all Transfer Ownership work items prior to the issue of the
Section 73 Certificate.
Who
WSC
When
Use this procedure when the View Transfer Major Assets work item has been received in
your work queue.
Computer file name: WSC On Line Help Acquire Major Assets
18 August, 2011
BMIS number: EDEV0005
Policy owner: Manager, Urban Growth Compliance
Page 1 of 5
Before you start



From your own files review the Notice of Requirements to confirm any additional
requirements.
Ensure that you have received e-mail from the DSR which will contain a soft copy
Sydney Water tax invoice for all unpaid items, for example: outstanding DSP,
Upsizing and Recovery charges.
Ensure that you have received e-mail from Sydney Water Shared Services which
will contain a soft copy Sydney Water tax invoice for all outstanding Operation Area
charges, Contract Administration fees, stormwater fees and Additional Investigation
fees.
Policies and other
references

Work instruction - Process and issue of tax invoices for e-Developer projects
Business rules

Do not release the ‘View Transfer of Ownership – Major/Minor works’ work item
until all outstanding charges for this service stream have been paid.
You must zip all documents before attaching them to a work item. (Refer to:

General Tasks
Create and attach documents to work items).
Worksteps
1. From your work queue, click the Transfer Ownership work item.
The View Transfer of Ownership Notice – Major Works form displays.
2. In the Outstanding Charges section, view the charges that need to be paid. You need to ensure that these charges
have been paid prior to releasing this work item.
3. The Additional Requirements section automatically displays if there outstanding requirements to be met. Do one of
the following:
If
The Additional Requirements section
does not display
Then ...
The Additional Requirements section
displays
You are required to meet additional requirements, to do this:


Go to step 4.

View the comments identifying the additional requirements in the
memo field
If the minor works solution included the creation of a private line
easement, you need to attach the 88b and plan.
To attach multiple files follow the standard procedures for operating

WinZip (refer to: General Tasks Manage attachments
attach documents to work items).
The selected document is attached to the form.
Go to step 4.

Create and
4. Create a hard copy of the tax invoices.
Forward your payment together with a copy of the relevant tax invoice to either the assigned DSR or Sydney Water
Shared Services. (Contact and address details are contained on the tax invoice).
5. Do not release this work item until all outstanding charges for this service stream have been paid. (Refer to step 3).
Computer file name: WSC On Line Help Acquire Major Assets
18 August, 2011
BMIS number: EDEV0005
Policy owner: Manager, Urban Growth Compliance
Page 2 of 5
6. To keep the View Transfer of Ownership - Minor Works form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
Note:


When you return to the form any documents that have previously been attached will remain attached however,
the Browse field is reset blank and the saved document file name is listed directly beneath the Browse field.
When the charges have been paid and you return to this form, the Outstanding Charges section will display a
Nil Balance Outstanding.
7. Review the form for completeness and accuracy.
8. When you are satisfied that the form is complete (all charges paid and outstanding requirements have been met),
click
The form closes and the work item is removed from your work queue.
Result
When you release the Transfer of Ownership - Major Works work item one of the following
occurs:
If
Then...
There were no
outstanding charges or
requirements
You receive View S73 Certificate work item in your queue.
There were outstanding
charges or requirements
and the DSR is satisfied
with the information
supplied
There were outstanding
charges or requirements
and the DSR is not
satisfied with the
information supplied
(Refer to Process a Section 73 Certificate
View Certificate).
You receive View S73 Certificate work item in your queue.
(Refer to Process a Section 73 Certificate
View Certificate).
You again receive the Transfer Ownership - Major Works work item in your queue. The
memo field indicates what information is required to be submitted/resubmitted.
Outstanding Conditions
Why
The purpose of this procedure is to advise of any outstanding requirements or charges of a
development application, the WSC will need to manage any outstanding requirements and
charges, which must be finalised before Sydney Water will issue the Section 73 Certificate.
Who
WSC
When
Use this procedure when a Outstanding Conditions work item has been received in your work
queue.
Computer file name: WSC On Line Help Acquire Major Assets
18 August, 2011
BMIS number: EDEV0005
Policy owner: Manager, Urban Growth Compliance
Page 3 of 5
Business Rule
The Outstanding Conditions work item should not be released when there are outstanding
requirements or charges.
Worksteps
1. From your work queue, click the Outstanding Conditions work item.
The Outstanding Conditions form displays.
2. In the outstanding Requirements section the DSR has advised you of any outstanding requirements for this case.
Review the following:
 Requirements in the NOR Letter
 Case enquiry Financial summary of the case
3. Review the list and complete all outstanding conditions.
Note: Do not release this work item until all conditions have been completed.
4. In the WSC Comments section, provide a response advising the DSR of the outstanding conditions completed
5. Note: This is a mandatory field.
In the Additional Document section, do one of the following:
If
Then ...
If the DSR has provided
Additional Documents

To view Documentation from the DSR, click
If you need to attach
additional documents
If you don't need to attach
additional documents
6.
beside the required

document. (Refer to: General tasks
documents).
Go to step 6.

Zip all documents before attaching them to a work item.

To attach your document click

(Refer to: General tasks
Go to step 6.
Manage attachments
View attached
Create and attach documents to work items).
Go to step 6.
To keep the Review NOR Requirements form, click
.
The form closes but the work item remains in your work queue to allow you to finish it later.
.
To release the Review NOR Requirements form, click
The form closes and the work item is removed from your work queue.
Note: The Outstanding Conditions workitem should not be released when there are outstanding requirements or
charges.
7.
Computer file name: WSC On Line Help Acquire Major Assets
18 August, 2011
BMIS number: EDEV0005
Policy owner: Manager, Urban Growth Compliance
Page 4 of 5
Result
When the Outstanding Conditions work item is released, the DSR will receive the Review NOR
Requirements workitem one of the following will happen:


If requirements or charges have been met the DSR will progress the case to Create the
Section 73 Certificate.
Or
If any requirements or charges are still outstanding the DSR will send you Outstanding
Conditions work item again. This will continue until all Outstanding Conditions have
been met.
Computer file name: WSC On Line Help Acquire Major Assets
18 August, 2011
BMIS number: EDEV0005
Policy owner: Manager, Urban Growth Compliance
Page 5 of 5
Process Section 73 Certificate
WSC On-Line Help
Overview
The issuing of a Section 73 Certificate is the final step within the developer process which confirms that a
developer has completed (or will complete in the case of a bonding arrangement) their specific Sydney
Water (Sydney Water) servicing requirements.
Sub-processes
This process consists of the following:
Resubmit consent
Procedures
This process consists of the following procedure:
View Section 73 Certificate
View Section 73 Certificate
Why
The purpose of this procedure is to view and create a record of the Section 73
Certificate.
Who
WSC
When
Use this procedure when you receive the View S73 Certificate work item in your work
queue.
Policies and other
references
Nil
Amendments May
12
Delete Certificate Issue Guideline (no longer needed/ used)
DSR to DSO
Worksteps
1. From your work queue, click the View S73 Certificate work item.
The View Certificate form displays.
2. In the Case Documentation section, to view the S73 certificate, click
The document displays in a separate window.
BMIS Doc. Number: EDEV0006
Doc. Owner: Manager, Urban Growth - Assurance
.
30 May 2012
Page 1 of 3
3. Review the S73 certificate document. When you have finished, save it (to create a permanent electronic record) and
close the document.
4. Sydney Water will have sent the signed hardcopy Section 73 Certificate to you. You need to photocopy this for your
own records and forward the original to the developer.
5. To keep the View Certificate form, click
.
The form closes but the work item remains in your work queue to allow you to finish it
later.
6. To release the View Certificate form, click
.
The form closes and the work item is removed from your work queue.
Result
When you release the View Certificate form, (unless the works were bonded to enable
the early release of the S73 Certificate), the development application process has been
completed and no further work items are sent to your work queue.
Resubmit Consent
Why
The purpose of this procedure is to enable the WSC to resubmit to Sydney Water a
valid Development Consent (DA) Notice prior to the issue of the Section 73 Certificate.
Who
WSC
When
Use this procedure when the Resubmit Consent work item is received in your work
queue.
Before you start
Ensure you have a valid development consent notice for the development application
previously submitted.
Business rules
A valid Development Consent Notice must be submitted to Sydney Water prior to the
release of the Section 73 Certificate.
You must zip all documents before attaching them to a work item. (Refer to: General
Tasks
Create and attach documents to work items).
Worksteps
1. From your work queue, click the Resubmit Consent work item.
The Resubmit Consent form displays.
2. To complete other sections in this form you need to review the following information that automatically displays:
The Case Information section. Review this information to identify the specific development application.
The Submit Consent section. The comment field will provide the explanation why the original consent
document was invalid.
3. To submit the valid consent notice, update the following mandatory fields:
BMIS Doc. Number: EDEV0006
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 2 of 3
Field
Do this ...
Development
Consent Number
Consent Date
Type the consent number from the Consent Notice
Click
Attach Council
Consent
and select the date to correspond with the consent notice approval date
To attach the consent document to the Resubmit Consent form, click
The Browse window displays.
.
Select the required document and click
.
The selected document is attached to the form.
4. Review the form for completeness and accuracy and update as required.
5. To keep the Resubmit Consent form, click
The form closes but the work item remains in your work queue to allow you to finish it later.
6. To release the Resubmit Consent form, click
The form closes and the work item is removed from your work queue.
Result
When you release the Resubmit Consent form, and all requirements for the development
has been met, the Review Consent work item is sent to the DSO’s work queue.
When the DSO receives the Consent document, it is reviewed and assessed to
determine its validity.
If the DSO determines that the Consent document is valid, the WSC receives the View
S73 Certificate work item. Refer to: Process a Section 73 Certificate
Certificate.
View S73
If the DSO determines that the Consent document is invalid, the WSC receives the
Resubmit Consent work item again.
BMIS Doc. Number: EDEV0006
Doc. Owner: Manager, Urban Growth - Assurance
30 May 2012
Page 3 of 3
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