Office Workflow Solutions
Catalog 2014
Workflow Solutions Catalog 2014
Table of Contents
The Xerox Workflow Solutions Promise
Xerox Office Workflow Solutions
Device management
ASPColorManagement by CMI
FMAudit Viewer USB
Xerox CentreWare™ for CA NSM
Xerox CentreWare™ for HP OpenView™
Xerox CentreWare™ for IBM Tivoli® NetCool®/OMNIbus and
Tivoli® Network Manager
Xerox CentreWare™ for IBM Tivoli® NetView
Xerox CentreWare™ for Microsoft Operations Manager™
Xerox CentreWare™ for Microsoft System Center Operations
Manager™
Xerox CentreWare™ for Novell NDPS™
Xerox CentreWare™ MC
Xerox CentreWare™ Web
Xerox Global Print Driver™
Xerox Pull Print Driver
Cost control, security, and authentication
A.N.D. Pcounter
Equitrac Express®
Equitrac Office®
Equitrac Professional®
Pharos Uniprint, Blueprint, and Omega
Print Audit 6
Xerox Copier Assistant™
Xerox Secure Access Unified ID System™
YSoft® SafeQ®
Document management
iXware Scanning Server
RSA QDirect™
Xerox DocuShare™
Xerox DocuShare™ Express
Xerox® ConnectKey® for DocuShare™
Xerox® ConnectKey® for SharePoint®
Document scanning
Gravic® Remark Office OMR®
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Workflow Solutions Catalog 2014
Table of Contents
iXware Scanning Server
Nuance ScanFlowStore™
Nuance® eCopy® ShareScan®
Omtool AccuRoute®
RSA QDirect.SCAN™ for Xerox
Xerox Scan to PC Desktop™
Xerox SMARTdocument Travel™
Xerox SMARTdocument Travel™ Express
Xerox® ConnectKey® for DocuShare™
Xerox® ConnectKey® for SharePoint®
Xerox® ConnectKey® Share to Cloud
Xerox® DocuMate™ Scanners
Faxing solutions
iXware Fax Server
iXware Online Fax Service
Omtool AccuRoute®
OpenText Fax Products
Sagemcom XMediusFAX®
Streem Alert®
Streem Connect™
Streem Fax™
Mobile solutions
Mopria™ Print Service
Xerox Mobile Express Driver™
Xerox PrintBack
Xerox Pull Print Driver
Xerox Secure Access Unified ID System™
Xerox® Mobile Print
Output management
ASPColorManagement by CMI
aycan xray-print™
CGS Oris Press Matcher™
SAP Device Types for Xerox Printers
Variable data
Objectif Lune PrintShop Mail
XLPrint PARIS Enterprise
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Workflow Solutions Catalog 2014
The Xerox Workflow Solutions Promise
Simplifying the way work gets done, and finding new ways to make businesses
more efficient, cost-effective, secure and successful is at the heart of what we at
Xerox do for our customers every day. No matter what size your business is, or what
industry you serve, we are here for you with workflow solutions to make work
processes better.
This means providing you with a collection of software solutions to automate timeconsuming processes, streamline workflows and use the technology that already exists
in your business to save time and money, make information and communications be
more relevant and help your company be more profitable.
Whether you are looking to improve the way communications are produced and
managed, implement a better document management system, ensure information
security or comply with strict regulations, to name just a few challenges, we are here.
And our solutions can be customized to exactly fit your business requirements.
Our mission is to simplify the complicated processes that stand in your way of focusing
on your number one priority — your business success.
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Xerox Office Workflow Solutions
Simplify and automate your everyday work. Better manage your information.
Improve security. Increase productivity. Get the most out of your Xerox equipment
investment. These are just a few of the benefits your business can realize with the
software and solutions available from Xerox and our numerous Xerox Business
Innovation Partners.
We help you extend the power of your existing multifunction printer with the Xerox®
Extensible Interface Platform (EIP). With EIP enabled, you can add customized
workflows to your MFP that users access directly from the interface, streamlining
processes for document and information management. For example, a user can scan
hardcopy information directly into a document repository with the simple touch of a
button. Or imagine an invoice button, right on the touchscreen that simultaneously
sends an invoice and archives the information in a document management system.
To further help simplify your work, we’ve created a new category of solutions: Xerox
ConnectKey Apps. Like traditional software solutions, ConnectKey Apps extend the
capabilities of your multifunction printer. They help you make the most of your
hardware investment. But unlike traditional software, ConnectKey Apps do not require
a dedicated server, PC or IT resource. Instead, ConnectKey Apps are lightweight,
serverless print app solutions you can download to your ConnectKey multifunction
printer via USB or CentreWare Internet Services. Simple.
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The possibilities to simplify
processes are almost endless, with
both software and cloud-based
solutions so you can:
• Complete tasks entirely at the
MFP, including retrieving
documents on a network without
a computer
• Reduce waste, increase
productivity and optimize device
usage
• Better control costs and do more
with less
• Improve security
• Simplify the way your business is
run
Office Workflow Solutions
Device management
Simplifying device management across your business—while improving visibility into real-time
printer status—not only frees up IT resources, but improves office productivity throughout your
business.
Xerox device management solutions provide system administrators with a centralized view and
management capabilities in any environment. Through a single dashboard administrators can
see usage metrics and are also alerted to conditions that can cause downtime, such as low paper
or toner.
To further relieve the device management burden on IT staff, Xerox has developed global print
driver solutions, on only one driver is necessary to connect users to a variety of Xerox printers and
MFPs.
Benefits for your business:
• Centralized printer setup enables system administrators to install, configure and view settings
for all network protocols
• Reduced costs through greater visibility into printer usage to optimize device deployment
• Improved productivity when users are able to connect to devices without IT assistance
• Automated meter reads, supplies replenishment and remote diagnostics ensure invoices are
accurate and printers stay up and running, without IT intervention
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
ASPColorManagement by CMI
Overview
Businesses need to achieve constant and
assured color output as part of their
overall successful business strategy.
ASPColorManagement offers Cloud/SAAS
based color management solution for
quality, productivity and workflow
efficiencies. This solution helps Xerox
customers retain and expand their
success, without needing complex
software or costly investment in staff
training. ASPColormanagement.com is
revolutionary in end user ease of use
coupled with state-of-the-art "in the
cloud" technology, giving another strong
advantage to any Xerox customer in
today's market.
Global
http://www.cmicc.com
Key Features
• Manage multiple color devices across the enterprise
• Simulate brand colors with the most accurate results to conform to company branding
• Process Corrected Aims allow all print processes to be checked to theoretical, predicted or
base line output
• Unique TRC builder to get multiple engines inline via linearization
• Lowest Common Denominator and Proofing Profiles create ICC profiles on the fly with
gamut reduction of total environment
• Device Link Profiles - inclusive preserve functions
• Multi Color Process Printing (5-8 color) creates Pantone® libraries for multi color printers
• Supports Windows and Mac platforms
Business Challenge
Printed communication needs to be in the highest quality and brand colors need to be
accurate. Our color management solution can help you with that, but can be complex and
require high investments in software and training/consulting.
Key Challenges Addressed by ASPColorManagement by CMI
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Need for repeatable and predicable color quality, across different machines
Wasted paper and ink due to operator trial and error
High IT costs
Offset simulation – full color match is not needed but it must look like offset
Toner reduction for cost savings
Color management across multiple devices
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Workflow Solutions Catalog 2014
FMAudit Viewer USB
Overview
FMAudit Viewer USB allows you (channel
partners, system integrators, and
resellers) to perform a quick and easy
snapshot, or Rapid Print Assessment™, of
the print, copy, fax, scan and color
devices on your customer's network. You
can achieve this with limited network
experience, without having to install any
software, and with little or no customer
IT support.
Key Features
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Rapid Assessment and Periodic Meter Reading Collection
For sales representatives and resellers, like you
Easy to use – just insert, launch, save, and remove
Unobtrusive – no need to install software on the customer's network
Strong ROI (return on investment)
Data retrieved includes:
Device location
Manufacturer
Model
Serial number
Description
Total pages
Volume
• Produce multiple reports reports and/or export data back at your office with just one click
• Direct import of pre-formatted data into Xerox Office Productivity Advisor (XOPA)
• Channel partners
partners, system integrators and resellers are for whom FMAudit Viewer is
intended (this is not an end-customer solution)
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Global
http://www.fmaudit.com
Business Challenge
You waste too much time performing manual printer monitoring audits and meter readings of
the devices your customers use. Plus, the audits are a disruption to the customer's network.
Key Challenges Addressed by FMAudit Viewer USB
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Print quantity increasing
Print strategies evolve
Device data unknown (quantity, type, utilization, costs)
Competition increasing
Product commoditizing
Price erosion
Margin compression
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for CA NSM
Overview
Xerox CentreWare for NSM is a timesaving printer management software for
simple administration of Xerox printers
and multifunction printers within the
Computer Associates NSM network
management toolset.
Global
http://www.xerox.com
Key Features
• Discover and identify all Xerox printers and multifunction printers on your network with
recognizable icons
• Color-coded device status automatically changes to reflect printer status in each view
• Access the embedded web server of your device through the icon displayed in the Xerox
Agent
• A single, custom view of all the Xerox devices on your network
• Integrate full Event Management features of CA NSM such as Problem Management and
Advanced Help Desk
• Enable unsolicited feedback for device events using SNMP trap-capable registration (for
example, machine out of toner)
• New CA NSM browser interface is supported
• Launch Xerox CentreWare Web or Xerox Device Manager from the CA NSM interface
• Language support in English, German, Spanish and Portuguese
Business Challenge
IT organizations supporting network printers and multifunction printers without central printer
management can suffer from inefficient use of resources, higher operational costs, and lack of
control over assets.
Key Challenges Addressed by Xerox CentreWare™ for CA
NSM
• Higher operational costs and IT inefficiency without central device management
• Lost user productivity when print devices can't be managed within the CA NSM
environment
• More downtime when alerts and device status are not available
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for HP OpenView™
Overview
Xerox CentreWare for HP OpenView is
printer management software that
allows you increase IT efficiency through
central management of Xerox network
printers and multifunction printers within
HP OpenView NNM network
management toolset.
Key Features
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Discover and automatically identify Xerox printers on your network with recognizable icons
Manage the Xerox devices discovered on your network in a single "Xerox Printers" map
Color-coded device status automatically changes to reflect printer status in each view
Access the embedded web server of your device through the icon displayed in the Xerox
Agent or through a menu item in the tools menu of the HP OpenView GUI
Launch Xerox CentreWare Web or Xerox Device Manager from the Unicenter interface with
focus on the selected Xerox device
Integrate with the features of HP OpenView NNM to provide status and notification to HP
OpenView NNM users about Xerox devices
Enable unsolicited device feedback for events using SNMP trap registration
Integrated Help menu
Install and compile Xerox MIB into HP OpenView NNM
Global
Business Challenge
http://www.xerox.com
Without real time printer status and central printer management IT administration of network
printers and multifunction printers can lead to inefficient use of resources, downtime, and
higher operational costs.
Key Challenges Addressed by Xerox CentreWare™ for HP
OpenView™
• Higher operational costs
costs, inefficient use of resources, and when devices cannot be centrally
managed
• Loss in user productivity due to IT inability to manage print devices within HP OpenView
NMN environment
• More downtime when device status is unavailable
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for IBM Tivoli® NetCool®/
OMNIbus and Tivoli® Network Manager
Overview
Xerox CentreWare for IBM Tivoli
NetCool/OMNIbus and Tivoli Network
Manager is device management software
that provides simple administration of
Xerox products within the IBM Tivoli
Netcool/OMNIbus and Tivoli Network
Manger network management toolsets.
Global
http://www.xerox.com
Key Features
Key Features for CentreWare device manager in Tivoli Netcool/OMNIbus environments
• A single, custom view of all the discovered Xerox device alerts on your network in a single
Xerox Alert View
• Xerox printer alerts provide status and notification to OMNIbus users about Xerox devices
via the customized Mt-Trap probe
• Trap registration for Xerox devices via Trap registration menu item
• Enables unsolicited device feedback using automatic SNMP trap registration with SNMP
trap-capable Xerox devices
• Polling configuration menu allows the user to set the polling frequency to control network
traffic
• Integrated help menu
Key Features for CentreWare in Tivoli Network Manager environments
• Automatically discovers and identifies (supported) Xerox printers/devices on your network
and presents them as icons
• Color-coded device status automatically changes the color in the printer icon to reflect the
printer status
• Access the embedded web server of your device through the icon displayed in the Xerox
Printers Class
• A single, custom view of all the discovered Xerox devices on your network in a single Xerox
Printers Class
• Xerox printer alerts provide status and notification to ITMN users about Xerox devices via
the customized Mt-Trap probe
• Trap registration for Xerox devices discovered in Tivoli Network Manger
• Enables unsolicited device feedback using automatic SNMP trap registration with SNMP
trap-capable Xerox devices
• Installs and compiles Xerox MIB into IBM Tivoli Network Manger
• Integrated help menu
Business Challenge
More IT organizations are facing the high cost of managing print and multifunction devices in
IBM environments. They are turning to central device management through Xerox provided
snap-ins for IBM Tivoli Netcool/OMNIbus and Tivoli Network Manger.
Key Challenges Addressed by Xerox CentreWare™ for IBM
Tivoli® NetCool®/OMNIbus and Tivoli® Network Manager
• Higher operational costs and inefficient use of resources when devices cannot be centrally
managed
• Loss in user productivity due to IT inability to manage print devices within Tivoli
environment
• More downtime when alerts and device status are unavailable
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for IBM Tivoli® NetView
Overview
Xerox CentreWare for IBM Tivoli NetView
is device management software that
provides simple administration of Xerox
products within the IBM Tivoli NetView
network management toolset.
Global
http://www.xerox.com
Key Features
• Automatic discovery and identification of (supported) Xerox printers/devices on your
network and presents them as icons
• Color-coded device status automatically changes the color in the printer icon to reflect the
printer status
• Access the embedded web server of your device through the icon displayed in the Xerox
Printers SmartSet
• A single, custom view of all the discovered Xerox devices on your network in a single Xerox
Printers Smartset
• Full integration with the features of IBM Tivoli NetView and the Event Browse; provides
status and notification to NetView users about Xerox devices
• Forwards printer events to the TEC to allow administration from a single network
management tool
• Enables unsolicited device feedback using automatic SNMP trap registration with SNMP
trap-capable Xerox devices
• Launch Xerox CentreWare Web or Xerox Device Manager from the NetView interface
• Installs and compiles Xerox MIB into IBM Tivoli NetView
• Integrated help menu
Business Challenge
More IT organizations facing the high cost of managing print and multifunction devices in
IBM environments are turning to central management through Xerox provided snap-ins for
IBM Tivoli NetView.
Key Challenges Addressed by Xerox CentreWare™ for IBM
Tivoli® NetView
• Higher operational costs, inefficient use of resources, and when devices cannot be centrally
managed
• Loss in user productivity due to IT inability to manage print devices within Tivoli NetView
environment
• More downtime when alerts and device status are unavailable
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for Microsoft Operations
Manager™
Overview
Xerox CentreWare for Microsoft MOM is
network printer management software
that provides simple administration of
Xerox printers and multifunction printers
within Microsoft Operations Manager.
Global
http://www.xerox.com
Key Features
• Discover and indentify all Xerox printers on your network and populate the MOM database
• Color-coded device status automatically changes to reflect printer status in each view
• Access the embedded web server of your device through the icon displayed in the Xerox
Agent
• Supports all Operator Console views to easily manage the Xerox printers and MFPs on your
network
• Provides full integration with the features of MOM 2005 and the use of Management
Packs, Administrator and Operator console
• Enables unsolicited device feedback for events using SNMP trap registration
Business Challenge
IT organizations supporting network printers and multifunction printers without central
network printer management can suffer from inefficient use of resources, higher operational
costs, and lack of control over assets.
Key Challenges Addressed by Xerox CentreWare™ for
Microsoft Operations Manager™
• Inefficient use of IT resources when devices cannot be centrally managed
• Lost user productivity due IT inability to manage print devices through MOM
• More downtime when alerts and device status are not available
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for Microsoft System
Center Operations Manager™
Overview
Xerox CentreWare for Microsoft SCOM is
a device manager software application
that provides the ability to identify, view,
and centrally manage Xerox network
printers and multifunction printers within
Microsoft System Center Operations
Manager 2007.
Global
http://www.xerox.com
Key Features
• Printer discovery: Provides the identification of Xerox printers on your network and
populates the SCOM database
• Color-coded device status: Automatically changes the status and color in the printer icon to
reflect the printer status in each view. Events and alerts are also available in the Operator
console
• Access to the printer embedded web server: If your printer contains an embedded web
server, you can easily access it through the icon displayed in the Xerox Agent
• Supports all Operator Console views: Manages the Xerox printers on your network by
displaying all the discovered Xerox printers in a folder in any available Operator console
view
• Full integration with the features of SCOM 2007: Provides full use of Management Packs,
Administrator and Operator console to ease management process
• SNMP trap registration: Using SNMP trap-capable Xerox devices enables unsolicited device
feedback for device events (for example, machine out of toner)
Business Challenge
CentreWare for Microsoft SCOM addresses specific customer needs for those IT administrators
who use Microsoft System Centre Operations Manager.
Key Challenges Addressed by Xerox CentreWare™ for
Microsoft System Center Operations Manager™
• Inefficient use of IT resources when one system cannot manage all output devices
• Lost user productivity due to IT inability to effectively support Xerox devices through SCOM
• More downtime when alerts and device status are not available
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Workflow Solutions Catalog 2014
Xerox CentreWare™ for Novell NDPS™
Overview
Administrators can reduce hassles for
network printer management of Xerox
network printers and multifunction
printers in Novell's NDPS environment
through the use of a Xerox snap-in for
Novell's iManager for OES and a Xerox
snap-in for Novell's NWAdmin for
NetWare 5.x and 6.5.
Global
http://www.xerox.com
Key Features
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Snap-in for the Novell NWAdmin tool for use with NetWare 5.x and 6.5 operating systems
Snap-in for the Novell iManager tool for use with OES 2.x
Easily manage Xerox print devices from within Novell's NWAdmin and iManager tools
Real time printer and job status
Supports IP and IPX networking
Fast and easy installation wizard connects Xerox print devices to a Novell NetWare network
Easily launch CentreWare Internet Services for Xerox devices
No individual print driver installation is needed because the proper print is downloaded
when users connect to a printer: printer objects are automatically created in the NDS Tree
• Netware cluster environment support
• SNMP Community Name string support
• Install Xerox print drivers to one or more Novell servers at one time
Business Challenge
Businesses and IT organizations handle network printer management without real time status
or the ability to centrally update or install drivers can lead to inefficient use of IT resources,
increased operational costs, and user downtime.
Key Challenges Addressed by Xerox CentreWare™ for Novell
NDPS™
• Inefficient use of IT resources due to lack of central network printer management tools
• Lost user productivity when real time printer status is not available
• More downtime when print drivers are not loaded onto print servers
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Workflow Solutions Catalog 2014
Xerox CentreWare™ MC
Overview
Xerox CentreWare MC, a snap-in to
Microsoft Management Console (MMC),
provides easy printer management by
finding printers through network
discovery and managing them via a link
to the printers' embedded web server.
MMC is a general-purpose management
display framework for hosting
administration tools. MMC is an
Independent Software Vendor (ISV)
extensible, common console framework
for management applications. MMC is
automatically installed with Windows
2000. For Windows NT4, MMC is a
separate software application that can
be installed from Microsoft's website.
MMC itself does not provide any
management behavior, but it provides a
common environment for snap-ins, which
will be written by both Microsoft and
ISVs. Snap-ins provide the actual
management behavior. The MMC
environment enables seamless
integration between snap-ins, even those
provided by different vendors.
Key Features
• Printer Discovery: Xerox CentreWare MC provides the automatic discovery of supported
network printers/devices that have an embedded web server.
• Faultless Printer Install: Launch Microsoft's Add printer wizard to install a printer.
• Group Management of Multiple Vendor Devices: Manage Xerox and non-Xerox devices in
one common framework.
• Xerox CentreWare MC makes use of the Microsoft Management Console (MMC) as the
framework for interface functionality.
• Xerox CentreWare MC has Electronic Help available at all times by simply pressing F1 or
clicking the Help button.
Business Challenge
It is difficult for IT administrators to manage the escalating complexity of multiple output
devices from multiple vendors. They need an easy-to-use tool that helps them discover printers
and multifunction printers and manage them on the network, regardless of the device's
manufacturer.
Key Challenges Addressed by Xerox CentreWare™ MC
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Manage a diverse fleet of multi-vendor output devices
Stay on top of device status
Increase productivity
Reduce costs
Ensure security
Global
http://www.xerox.com
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Workflow Solutions Catalog 2014
Xerox CentreWare™ Web
Overview
Xerox CentreWare Web gives you added
productivity advantages you might not
expect in device management. This
innovative, web browser-based software
tool installs, configures, manages,
monitors, and reports on networked
printers and multifunction devices in the
enterprise – regardless of manufacturer –
and it's free!
Key Features
• Features that improve productivity
Remotely configure printers and multifunction devices.
Manage many printers as if they were one with group-based management function.
Check device status throughout the enterprise.
Proactively monitor device status receiving alerts on printer status and problems,
allowing everyday issues to be resolved before users experience down-time.
Troubleshoot problems.
• Features to reduce costs
Track print usage by user and group to facilitate usage policies and ensure that devices
are deployed to provide the best fit throughout the organization.
• Features to help ensure security
Centrally manage and administer critical device settings to ensure consistent and correct
implementation of security policies and procedures.
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http://www.xerox.com
Business Challenge
IT administrators are faced with the challenge of continuously managing a diverse fleet of
multi-vendor output devices, including discovery, tracking usage, monitoring status, updating
software configurations, deploying driver updates, managing supplies, and reporting on the
overall infrastructure. They need a comprehensive, easy-to-use tool that does all this and more.
Key Challenges Addressed by Xerox CentreWare™ Web
• Increase productivity
Manage and report on all of the networked SNMP printers and multifunction devices
across the entire enterprise – regardless of manufacturer.
Centralize printer set-up and enable system administrators to install, configure, and view
the settings for all network protocols, simplifying the task of integrating devices.
Generate consistent information from databases and systems that is comprehensive,
accurate, and easy to understand.
• Reduce costs
Track printer usage and utilization levels and optimize the deployment of assets.
Reduce service calls and increase the efficiency of output fleet management.
• Ensure security by centrally managing security-critical device settings.
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Workflow Solutions Catalog 2014
Xerox Global Print Driver™
Overview
Adding the Xerox Global Print Driver™ to
your workplace means less IT
involvement and less hassle for end users.
There's no need to download individual
printer drivers for every device in your
office. The Xerox Global Print Driver™ is a
truly universal printer driver that lets you
print to virtually any printer or
multifunction printer – even to those
made by other manufacturers.
Global
http://www.xerox.com
Key Features
• Lets IT managers qualify, deploy and manage all print devices on the network using a single
driver
• Greatly simplifies replacing or updating network print devices
devices: Just plug in the new device
and give it the same IP address as the old printer (or redirect the port). The Global Print
Driver automatically discovers the device and updates users' feature options. No
requalification or reinstallation necessary.
• Fast and easy installation of new devices improves IT efficiency
• Truly universal: supports Xerox and non-Xerox printers, PCL and PostScript
• Quick installation: users can immediately use the driver without requiring IT assistance
• User interface shows most-used features on the first tab, so users can easily find and select
printer options
• Easy to use across an enterprise
• Forward compatible with future Xerox products, meaning you don't need to upgrade your
drivers when you add new equipment to your fleet
• Built-in, online help assists users with troubleshooting and support for Xerox products
worldwide, in 26 languages
• Dynamic pre-configuration allows IT administrators to change "pushed" driver settings
without re-installing drivers or breaking certification
• Password Manager organizes multiple passwords (for features like Secure Print) on different
Xerox devices
• Earth smart features let you configure a variety of paper saving features on your Xerox
product in one convenient place. For instance, Print Job ID prints job/user information in the
margin of the first page to eliminate costly and wasteful banner pages
Business Challenge
Traditionally, to send jobs to a printer or MFP, a different printer driver was required for each
device. The burden often fell on IT administrators to set up, manage and configure drivers.
Key Challenges Addressed by Xerox Global Print Driver™
• Multiple drivers clutter users' systems
• Lost productivity due to IT administrators and users learning new interfaces for each printer
driver
• Increased frustration caused by lost productivity
• Onus is on IT administrators to qualify, load and manage drivers and print queues for
server-based workflows
• Onus is often on IT administrators to manage printer drivers on users' local systems in peerto-peer network environments
• Increased costs for companies due to added IT administration
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Workflow Solutions Catalog 2014
Xerox Pull Print Driver
Overview
The Xerox Pull Print Driver allows users of
popular "Pull Printing" solutions to use
one single, configurable print driver for
their printing needs with compatible
Xerox products. This will simplify
deployment and usage for both IT and
customers who use solutions such as
Xerox Secure Access, Equitrac Office, and
YSoft SafeQ.
Key Features
• Lets IT managers qualify, deploy and manage all supported print devices on the network
using a single driver in a Pull Print environment
• Quick installation
installation: users can immediately use the driver without requiring IT assistance
• Easy to use across an enterprise
• Forward compatible with future Xerox products, meaning you don't need to upgrade your
drivers when you add new compatible equipment to your fleet
Business Challenge
Traditionally, to print a printer or MFP, a different printer driver is required for each device. The
burden often falls on IT administrators to set up, manage and configure each driver.
Key Challenges Addressed by Xerox Pull Print Driver
Global
http://www.xerox.com
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Multiple drivers clutter users' systems
Multiple print queues for compatible printers cause confusion and extra IT work
Extensive testing needed to determine which print driver to use in a Pull Print Group
Lost productivity due to IT administrators and users learning new interfaces for each printer
driver
• Increased frustration caused by lost productivity
• Onus is on IT administrators to qualify, load and manage drivers and print queues for
server-based workflows
• Increased costs for companies due to added IT administration
14
Office Workflow Solutions
Cost control, security, and authentication
More control for your office. More focus on your bottom line.
Do you know what you spend on creating your office documents? It can be as high as 6% of
your annual revenue. A solid cost control solution can help you track usage, set limits, and charge
document printing costs to internal departments or external clients. You benefit from lower
printing costs and a higher return on investment for your printers and multifunction printers
(MFPs).
Document security management can also be a mystery. Think for a moment about the
information held within your documents that are created on a daily basis. This critical
information is the backbone of your business. Our document security solutions can help you keep
this information where it belongs – inside your organization. By requiring users to log in to your
MFPs, you ensure that only authorized users are accessing your information. You can also connect
the log-in procedure to existing building access or student ID cards, making our document
security solutions easy to integrate with your existing resources.
Xerox takes reducing your printing costs and enhancing your document security seriously. That's
why we offer features like Auditron and Xerox Standard Accounting built right in to our awardwinning MFPs. These features allow you track usage and set job limits, enabling cost control and
increased security from the first day of ownership.
And our cost control and document security solutions can also work together to make your office
more green by eliminating stacks of unclaimed documents from your office printers and MFPs.
Your Business Challenges:
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Lowering your printing costs and routing jobs to the most cost-effective devices
Increasing document security
Tracking copying, faxing, and printing costs for internal charge-backs or external client billing
Eliminating wasteful printing without impacting productivity
Ensuring only authorized users are accessing your MFPs
Making it easy for mobile workers to print and stay productive
Increasing students' satisfaction and convenience with printing while recovering / reducing
costs
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
A.N.D. Pcounter
Overview
Pcounter from A.N.D. Technologies is a
cost control and tracking software
solution that also includes secure print
capabilities when matched with Xerox
EIP-enabled MFPs. Pcounter is highly
scalable and can be easily integrated into
your IT infrastructure.
Key Features
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Global
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Track and log how printers and copiers are being used and by whom
Accounting by user, department, client code or device
Quota management for education, so a given credit can be allocated to students
ePayment so students can reload their Pcounter account online
Rules based printing so print behavior can be managed (who can do what on which device)
Reporting and history can be saved as HTML, CSV, or formatted text and can be directly
launched into Excel or web browsers, and can be sent by email
Client and project
projectbilling
billing
billing, with support for client and sub-code (2 level billing)
Scalability making it possible to use Pcounter in small offices or businesses with multiple
locations
Integration with 3rd party databases such as ERP systems and support for current IT
infrastructure
Extensible Interface Platform
Platform-capable Xerox devices enable these Pcounter features:
Secure print allows users to release their print jobs securely at any EIP-enabled device
Control of user ID and quotes before access to device
Track and log all activity on the device
Project/client code can be typed in on the Xerox MFP's user interface
No additional hardware is needed because user ID and billing code entries are made
directly on the Xerox MFP's user interface
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http://www.andtechnologies.com
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Business Challenge
Knowing your cost to print and copy is the first step to controlling it. You know how much your
travel budget is and how to control it, and the same should apply to your (potentially larger)
copy and print costs. It's critical to know where the money is spent today so you can control
these costs in the future.
Key Challenges Addressed by A.N.D. Pcounter
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Wasting resources due to ineffective printing and copying
Knowledge about your current cost of document management
Awareness of how much you spend on printing
Using color where it's not needed
Optimizing the use of your existing devices
Recovering cost wherever possible (Client Billing or Academic)
Increasing productivity by printing at the most appropriate device
Minimizing cost with rules-based printing, such as auto delete of duplicates
Security so jobs only are released and picked up by the owner
16
Workflow Solutions Catalog 2014
Equitrac Express®
Overview
Equitrac Express print management
software for colleges, universities, K-12
schools and libraries reduces the costs
and complexities of managing print
environments while ensuring users can
print what they need, when they need it.
This intelligent print management
solution provides control, convenience,
and choice to fully support evolving user
requirements while reducing IT
complexities.
Global
http://www.nuance.com
eCopy ShareScan: www.nuance.com/forbusiness/by-product/ecopy/ecopy-sharescanv5/index.htm
ScanFlowStore: www.scanflowstore.com
Equitrac: www.nuance.com/for-business/byproduct/equitrac/index.htm
Key Features
• Software-based capture, cost allocation, and reporting of every document produced on
every device across campus or throughout a district
• Easy, automatic, enforcement of student print quotas
• Follow-You Printing™ with Secure Document Release to eliminate wasteful unclaimed
printing and protect confidential documents such as tests and student records
• Support for all payment methods: Smart or magnetic stripe stored-value cards, campus card
systems, local network print accounts, and cash
• Terminal data collection and PayPal capability to track and recover print costs where no
network connection is available
• Definable print rules and least cost routing
• Xerox device-embedded and terminal-based solutions available
• Standards-based, vendor-neutral, unified and centralized system for print network
management and complete cost recovery
• I-Queue allows the selection of one print queue and universal driver for all jobs, to be
securely released at an MFP, regardless of type at any location on the network
• With web-based System Manager
Manager, administrators can quickly and easily keep user and
department account lists and billing codes up to date via the internet
• Mobile Web function lets users release documents from mobile devices
• Capture and Send allows users to capture paper-based information and transform and
route it to various destinations
Business Challenge
You have certainly seen recycle bins full of wasted paper, unused prints, and multiple copies of
the same document. Even worse is finding entire books or web sites printed for free and then
left unclaimed in the output tray.
Key Challenges Addressed by Equitrac Express®
• Wasteful, unnecessary and unclaimed output due to easy access to supposedly free printing
• Rising print costs take limited resources from important programs and student services
• Students' personal information or upcoming exams could be exposed at unattended at
remote printers
• Walk-up patrons and campus guests need convenient, private access to copiers, without
staff having to play cashier
• Color equipment is easily misused;
misused;color output is not easily tracked for cost reporting or
charging
• High level of service is expected by campus community
• Lack of information on actual print use leads to over-purchase or inefficient placement of
equipment
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Workflow Solutions Catalog 2014
Equitrac Office®
Overview
Equitrac Office is an intelligent print
management solution that provides
control, convenience, and choice to fully
support evolving user requirements while
reducing IT complexities. It provides end
users with a secure mobile print workflow
while controlling costs and simplifying
administration of your output fleet.
Equitrac Office enables single sign-on
access to devices and services, personal
print queues to maximize document
security and mobility, and rules to create
cost-effective printing behavior.
Key Features
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Global
http://www.nuance.com
eCopy ShareScan: www.nuance.com/forbusiness/by-product/ecopy/ecopy-sharescanv5/index.htm
ScanFlowStore: www.scanflowstore.com
Equitrac: www.nuance.com/for-business/byproduct/equitrac/index.htm
Track how printers and copiers are being used and by whom
Analyze which devices are being over- or under-utilized and recognize peak usage periods
Allocate expenses (bill-back) by department, cost center, project, or client
Control who can use certain devices, how they use them, and how much they use them
Integrate seamlessly into your current IT infrastructure. Works with all your networkable
printers, copiers, and multifunction devices
Scale from small, single-user sites up to multi-location enterprises with thousands of devices
and users
Extensible Interface Platform-capable Xerox devices enable these Equitrac Office features:
Secure, mobile printing allows users to release their print jobs securely at any EIPenabled device
No additional hardware is needed because user ID and billing code entries are made
directly on the Xerox user interface
Monitor, measure, and manage printing costs to enforce color quotas and other print/
copy rules as well as to track and report on usage costs by individual, department or
other user grouping – all by leveraging the same user ID data utilized to access your
Xerox device
I-Queue allows the selection of one print queue and universal driver for all jobs, to be
securely released at an MFP, regardless of type at any location on the network
With web-based System Manager
Manager, administrators can quickly and easily keep user and
department account lists and billing codes up to date via the internet
Mobile Web function lets users release documents from mobile devices
Capture and Send allows users to capture paper-based information and transform and
route it to various destinations
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Business Challenge
Discovering on how much your organization spends on printing and copying is essential to
managing the costs of doing business and increasing return on investment (ROI). At the same
time, you must keep productivity high to achieve the highest value.
Key Challenges Addressed by Equitrac Office®
• Wasting time, money, and resources due to inefficient printing and copying
• Higher equipment expenditures due to ineffective use of current equipment and overbuying
of new equipment
• Ineffective use of color for jobs that don't need it or for non-business purposes
• Inaccurate distribution of expenses due to unknown usage of equipment by various
departments or cost centers
• Breakdown in security due to confidential or sensitive printouts lying around the office
unclaimed
• Lost productivity through the use of cost control tools that are difficult to use, implement,
and maintain
• Draining IT support resources with excessive printing-related calls to the help desk
• Over-consuming natural resources due to poorly managed print and copy output
18
Workflow Solutions Catalog 2014
Equitrac Professional®
Overview
Equitrac Professional printer accounting
software helps professional firms capture,
allocate and recover all of their clientbillable expenses. Equitrac Professional is
available as both device-embedded and
terminal-based software.
Global
http://www.nuance.com
eCopy ShareScan: www.nuance.com/forbusiness/by-product/ecopy/ecopy-sharescanv5/index.htm
ScanFlowStore: www.scanflowstore.com
Equitrac: www.nuance.com/for-business/byproduct/equitrac/index.htm
Key Features
• Software-based capture, costing and reporting of all client-related expenses including copy,
print, scan, fax, phone, research, courier and catering
• Automatic, near real time, exchange of client/matter and expense information with all
leading time and billing (T&B) systems
• Web-based exception editing to review, correct or approve charges from anywhere
• Page-by-page tracking and cost recovery of color output
• Follow-You Printing™ with Secure Document Release
• Definable print rules and least cost routing
• Xerox device-embedded and terminal-based solutions available
• Crystal Reports XI report generator with over 100 summary, detailed and total activity
reports by network user and device
• Standards-based, vendor-neutral, unified and centralized, system for network printer
management and complete cost recovery
Business Challenge
Digital technologies are helping legal and professional firms to provide better client service.
But many firms find modern technologies complex to manage and difficult to track, leading to
increased costs and unbilled client expenses.
Key Challenges Addressed by Equitrac Professional®
• Inability to track and allocate digital prints and scans as effectively as traditional copies
and faxes
• Users can be inconvenienced by having to continually enter client/matter information
• Incorrect billing codes reduce billing speed and accuracy
• Color equipment is easily misused; color output is not easily tracked and billed
• Client confidentiality and attorney work-product can be compromised by documents left
unattended at network printers
• Lines at the copier or printer drain billable productivity
• Printers are largely unmanaged
• Lack of information on actual print use leads to equipment over-purchase
• Multiple proprietary systems and devices do not work well together, driving up costs and
complexity
19
Workflow Solutions Catalog 2014
Pharos Uniprint, Blueprint, and Omega
Overview
An Enterprise Print Asset Management
solution from Pharos Systems enables
you to make fact-based print and copy
management decisions, illuminate your
printing environment by exposing the
hidden reality of uncontrolled printing
costs, and to track and measure total
enterprise print and copy expenditures,
including equipment, maintenance, and
supply costs.
Global
http://www.pharos.com
Key Features
• Print and Copy Accounting: Tracks and records detailed information about users' print jobs
sent to any networked, local, or IP direct-connected printer or copier
• Asset Optimization: Obtain an accurate, complete, and real-time picture of print and copy
spending and a measurement of cost-savings actions over time
• Departmental Chargeback: Measure printing and copying, and allocate charges back to
employees, budget centers, and departments
• Secure Print Release: Keep important business and client information confidential via print
management and print control
• PrintHere: Mobile users can print their jobs to the device closest to them, regardless of
where they're located
• Informed Print: Encourages responsible document output via popups that show users how
much their printing will cost prior to releasing the job to the printer
• Pay for Print and Copy: Tracks and reports on printing and copying activity, maximizes cost
recovery, and facilitates print monitoring, print tracking, and print security
• Mobile Printing: Provides easy printing services access to laptop users via a printer install
package
• Reserve and Access Lab PCs: Automated computer reservation system that combines
immediate and scheduled reservations to ensure orderly, equitable access to machines
during times of peak demand
Business Challenge
Companies and higher education institutions routinely spend millions of dollars per year on the
creation of paper documents. A typical Fortune 3000 business spends 1%-3% of its revenue
on printing and copying. Yet most businesses and higher education institutions have no
systems in place to track and control print and copy expenses.
Key Challenges Addressed by Pharos Uniprint, Blueprint, and
Omega
• Hidden costs of print/copy: Print/copy costs are largely invisible, so most organizations have
dramatically underestimated their costs and over-invested in spending
• Uncertainty: Companies and higher education institutions don't know who, where, and how
much they're printing/copying
• Inability to assign print/copy costs to individuals or departments: Without the proper
systems in place, print/copy costs are 100% absorbed by the business or higher education
institution
• Lack of user accountability: Users print and copy massive amounts of jobs without ever
being held accountable for the waste
• Security problems: Private documents are viewed by all when user authentication at the
printer/copier isn't present
• Paper waste: Annually, 40%-60% of printing and copying is discarded as waste
• Unequal distribution of library PCs: Equitable access to resources is absent without a system
in place to control it
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Workflow Solutions Catalog 2014
Print Audit 6
Overview
Print Audit 6 is a comprehensive print
management solution that uses clientbased tracking to analyze, reduce and
recover costs associated with printing
and plotting. The program can track
printing to all networked, local and direct
to IP printers.
Key Features
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Easy enterprise wide installation to any number of machines
Tracks 100% of printing
printing, including local, networked, USB and direct to IP
Bullet-proof security that cannot be overridden
Support for SQL or Access back-ends
Client-based architecture for low network overhead
Does not require a print server
Easy and secure configuration from any workstation
Network integration with Windows NT, Active Directory and Novell Directory Services
Installation wizard
Business Challenge
Most organizations underestimate their printing needs and expenses by as much as 50%.
Global
http://www.printaudit.com
Key Challenges Addressed by Print Audit 6
• Without a print management solution, most companies find their printing costs are running
out of control
• In a typical enterprise, printing and document production expenses are the third highest
after payroll and rent
• Professional services firms typically calculate how much to charge for out-of-pocket
expenses by manually tracking print volumes. Case studies show that up to 80% of billable
prints/plots are missed using this method
21
Workflow Solutions Catalog 2014
Xerox Copier Assistant™
Overview
With Xerox Copier Assistant software,
your employees – and the public – have
easier access to the copying capabilities
of Xerox copiers and multifunction
printers. This assistive technology is an
alternative to the standard touchscreen.
Xerox Copier Assistant software helps
everyone – especially people who are
wheelchair users, blind or visually
impaired – to easily program copy jobs
and make copies.
Key Features
• Improves accessibility to copying features
• Enlarged on-screen user interface provides an alternative to the standard touchscreen user
interface
• Simplifies copying jobs with easy-to-use, easy-to-program features
• Embedded text-to-speech software talks the user through the copying steps, including
advanced tasks such as stapling, collating and two-sided copying, as well as indicating when
doors are left open or if a paper tray is empty (only available in English)
Business Challenge
Providing employees and customers with disabilities access to multifunction devices can be
crucial to the bottom line of any business.
Key Challenges Addressed by Xerox Copier Assistant™
Global
http://www.xerox.com
• Lost productivity when users with disabilities cannot perform the copy functions they need
to do their jobs
• Section 508 compliance for the employees of the US federal government
• Lost revenue and/or dissatisfied customers due to inability to provide copy services to those
with disabilities
22
Workflow Solutions Catalog 2014
Xerox Secure Access Unified ID System™
Overview
Xerox Secure Access Unified ID System
integrates your Xerox multifunction
systems with your existing employee/
student ID PIN or badge providing a
flexible and convenient authentication
system. Allow your staff, employees or
students to send documents to a
centralized print server. Then at any
multifunction printer on the network
they'll simply log in with a swipe of their
magnetic or proximity ID card or their
PIN to securely print their job. This easy
and secure access to documents reduces
the risk of leaving confidential
information lying unclaimed on the
printer. Secure Access is also IT-friendly
as the automatic access card registration
features allows new users to self-register
their cards. The first time a new user
swipes their card they will be prompted
to link their card with Secure Access by
entering their user account login. Once
this is done, the card is associated with
Secure Access and the user will have
access to all associated multifunction
printers.
Global
http://www.xerox.com
Key Features
• Card-based user identification allows users to login at the MFP with their pre-existing
identification card
• Double your security with our two-factor card-based identification option which adds a
required pin/password login at the MFP
• Follow-You Printing® allows print jobs to be securely retrieved at any Secure Accessenabled device
• Additional Follow-You Printing flexibility with Xerox Extensible Interface Platform (EIP)
(EIP)enabled devices include:
Users can choose the documents to be released or deleted from the print queue
Print and Save feature allows a user to release a pending print job, and retain for later
reprint
Determine the number of copies desired
Obtain additional information about a pending print or fax job to help determine the
user, when the job was sent, and what will be printed Learn more about EIP technology
• One identification step now logs the user into the device for all walkup device and network
features
• Personalized scan templates and automated workflows are displayed at the device user
interface based on the user's credentials. This feature is available with select scanning
solutions such as ScanFlowStore™
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Business Challenge
In today's regulatory climate, businesses need sophisticated ways of safeguarding their data.
In addition, IT managers are looking for ways to protect the assets on their network.
Multifunction systems are a logical place to secure networks and enhance document
information security.
Key Challenges Addressed by Xerox Secure Access Unified ID
System™
• Trend towards increased security to protect all devices on the network
• Network-connected MFPs are growing at a high rate
• Increased network resources are necessary to handle improved MFP capabilities such as
network scanning or scan to email
• Governmental and regulatory policies
• Rising document costs
• Doing more with less – improving worker productivity
• Trend towards printing forms on demand instead of warehousing potentially outdated
material
23
Workflow Solutions Catalog 2014
YSoft® SafeQ®
Overview
YSoft SafeQ is an intelligent print
management solution that extends the
standard functionality of multifunction
printers and improves your organization's
printing environment. YSoft SafeQ is a
server-based application that enables
you to monitor and control the entire
print system. YSoft SafeQ tracks every
print and copy – so you have a
comprehensive overview of who is
printing, what is printed, and which
printers are used. And with YSoft SafeQ,
you can get a wide variety of reports to
analyze print operations, so you can
optimize print resources to control costs
and maximize convenience for users –
and enabling your organization to reduce
costs and achieve a return on investment
(ROI) as high as 40%.
Key Features
• Control access and improve security
Prevent against unauthorized use of MFPs (multifunction printers)
Enable easy authorization
authorization, optimized for your organization's print environment: PIN,
magnetic/smart card, username/password
Improve convenience and security with the Mobile Print feature which enables users to
print their jobs at any printer in your organization – after they authenticate
• Accurately monitor print, copy, and scan operations
Get a comprehensive overview of all operations performed on MFPs in a format that
best suits your needs
Generate Green reports that track the savings to the environment – for example, savings
in terms of reduced usage of water or timber, or lower CO2 levels
Use multilevel project accounting to control print costs by allocating and billing every
printed or copied document to the respective client – a feature especially helpful for law
firms and other project-based firms
• Increase efficiency and convenience for users
Set rights for individual users, roles, and departments to control print costs and make
sure printers are used with maximum economy and efficiency. Allocated rights
determine whether print jobs are printed in B/W or color and simplex or duplex.
Send print jobs from any location
location: car, airport, restaurant, or home. Mobile Print is
revolutionary – liberating printing from requiring a computer or a connection to a local
network.
• Manage scans
With one click, automatically send documents to your e-mail inbox or to a folder without
having to search for or enter a name, address, etc.
Easily define advanced workflows
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Europe
http://www.ysoft.eu
North America
http://www.ysoft.com
Business Challenge
Most organizations have no idea what they spend on document creation or how their printers
are being utilized. This makes it very challenging to optimize the print environment and
identify opportunities for reducing costs. YSoft SafeQ offers proven solutions to monitor and
manage the print environment so you can optimize printer usage and implement cost controls.
Key Challenges Addressed by YSoft® SafeQ®
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Waste of resources through inefficient printing and copying
Security vulnerability due to sensitive, unclaimed prints
Loss of productivity through the use of complicated tools
Waste of natural resources caused by lack of copy and print management
Inability to accurately account, monitor, and report all operations made in your company's
print environment
• Absence of a central, Web-based console
24
Office Workflow Solutions
Document management
Recent data shows that offices are burdened with more paper than ever, and that many offices
struggle with ways to manage and organize their paper documents. Even when offices do have a
process for scanning hard copies for electronic storage, the files are typically non-searchable pdfs,
making it impossible to find business-critical information when it is needed.
Wouldn’t it be great to have a document management solution that:
• is easy-to-use, easy-to-setup and easy to implement company-wide
• can digitize documents and capture their metadata to make content searchable
• routes documents directly into the correct folder on your central repository for quick retrieval
Our office workflow solutions enable all these capabilities, and more, right at your multifunction
printer (MFP). The Xerox suite of solutions turns your MFP into the on-ramp that makes your
paper documents part of your digital workflow. Once scanned and stored, these digital
documents can be accessed from either a desktop computer, the cloud or right at the MFP.
In addition, Xerox document management solutions help streamline processes outside your
office environment. By scanning documents into your MFP, you can automatically connect your
information to Xerox processing centers - getting data directly to the correct Xerox personnel to
process your transactions. It’s not only fast, secure and easily traceable, helping you deliver better
service to your customers.
Benefits for your business:
• Be more productive - with fewer steps and less time to make documents digital, searchable
and accessible
• Reduce costs - by getting work done faster and with fewer errors and resources
• Improve transparency and compliance - by closing the leak in audit trails and ensuring
document are easy to find and retrieve
• Share information better, company-wide - with uniform processes and centralized repositories
as well as cloud repositories
• Support sustainability - using less paper and supplies
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
iXware Scanning Server
Overview
iXware Scanning Server gives you the
complete freedom to support your
business processes; to make (paper)
documents part of your digital workflow.
iXware Scanning turns your Xerox
multifunctional printer (MFP) into the onramp for that digital workflow and makes
it truly multifunctional with the full power
and functionality of the iXware solution
at your disposal. Create an even more
beneficial solution by combing iXware
Scanning with iXware Fax Server.
Global
http://www.ixware.com
Key Features
• Easy to store Simply walk up to the MFP, select the appropriate scan template from the
iXware client, answer the question(s) as defined by your organization and iXware will OCR
the document and archive it digitally as a text-searchable PDF document on your network
or in your business application for storage and processing.
• Easy to retrieve Because iXware stores the documents as text-searchable PDF files and
other document formats, you can use Acrobat Reader or any desktop search engine to find
the right document. You can search by metadata, such as the answers to the questions
entered at the time of scanning, or you can search by content. A supplier name, a customer
reference, an address field, an amount… anything will let you find the right document
instantly.
• Easy to integrate Use iXware's open standards philosophy to integrate with any business
application (ERP/CRM/DM) without a connector. iXware Scanning gets your documents to
where you need them, how you need them.
• Easy to use The user has a single interface on the MFP for scanning, faxing and emailing
from the device. Email comes free with either iXware Scanning or Fax. It's intuitive. It's
easy!
• Easy to configure The iXware scanning templates provide complete freedom to support
your business process. Templates are easy to create and modify. Simply create the relevant
questions for the user to answer. Answers can be manually input (alpha/numeric) or
selected from database tables on the Xerox device.
• Easy to expand iXware Scanning can easily be expanded with other iXware modules with
one plus one equaling more than two. A few examples:
Fax and email - Fax and/or Scanning functionality in a single solution and Xerox
Extensible Interface Platform (EIP) user interface. iXware's modular structure lets you
combine now or add later. iXware Scanning's OCR functionality adds value to the iXware
Fax module by letting you store fax messages as text-searchable PDF files.
XML - iXware's XML module lets you store scanned documents in business applications
such as Document Management, CRM or ERP, but it also lets you generate fax messages
from these applications. Use iXware to convert existing digital files on your network or in
business applications to text searchable PDF documents.
Redundancy/Failover/Load Balancing - Deploy iXware's redundancy options for missioncritical environments.
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Business Challenge
More and more types of communications find their way to your organization. Businesses need
a clear overview of all kinds of communication and must be able to manage them in order to
maximize productivity, improve responsiveness, and reduce costs.
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Workflow Solutions Catalog 2014
iXware Scanning Server Continued
Key Challenges Addressed by iXware Scanning Server
• Integration of paper documents into automated workflows and/or complete integration
with ERP, CRM and DM systems.
• Compliance: Xerox and iXware can "close the leak" in the audit trail for scanning, helping
organizations achieve compliance with Sarbanes Oxley, HIPAA, EU Directives, local
legislation, ISO requirements and many others.
• Archiving: More and more organizations are coming to the realization that a paper archive
is cumbersome, costly and ineffective. A digital archive is infinitely more practical and cost
effective. iXware and Xerox convert paper documents into a digital format, making them
part of the digital workflow and the digital archive.
• Cost savings: Organizations spend between 5% and 15% of the total company revenue
handling documents. (source: IDC)
• Case files: Availability of accurate and up-to-date files is important to any organization. In
some industries it's mission critical. Lawyers, accountants, notaries, insurance companies
and realtors are just a few examples.
• Efficiency: Through integration of iXware with Xerox MFPs, email applications, archiving
solutions and business applications such as ERP and CRM,scanned documents become part
of integrated business processes.
• Transparency: Centralization and digitization create uniformity of process as well as
transparency.
• Carbon footprint: Manual hardcopy archiving of paper documents is costly and carries a
vast carbon footprint: office space, paper, toner, duplication of documents for sharing, etc.
• Retrieval of paper documents is time-consuming and often impossible.
27
Workflow Solutions Catalog 2014
RSA QDirect™
Overview
QDirect™ controls workflow, routes jobs,
and manages print destinations across
the entire enterprise by consolidating
print from data centers, departments,
and desktops to a single point and
distributing the output to production,
workgroup, desktop printers, and other
destinations. QDirect is used to manage
and manipulate jobs as well as direct
workflow. Sample workflow enhancement
include color splitting, job naming,
conditional processing, chunking (break
up a large job into smaller pieces so the
printer can handle them), flow control,
conditional routing, and transform
(integration with MISPrint and
IPDSPrint).
Key Features
• Automate queue management and job routing to local or remote production, midrange,
and desktop printers and file servers
• Produce jobs automatically
automatically, or release batches by destination or other requirements
• Web interface to view detailed accounting information
• Integrates with third-party document accounting solutions
solutions, enabling enterprise-wide
chargeback for both distributed and centralized printing
• Distributes jobs evenly across production printers via a Flood Control feature
• Enhances documents with a number of capabilities, including adding bar codes and banner
pages
• Reprints jobs without reprocessing at the source
• Shows printer and job status (available from SNMP enabled printers)
• Multisite/partitioning
• Virtual statuses
• Color splitting
Business Challenge
Print centers today face enormous challenges to increase efficiency, quality, and satisfaction
with fewer resources.
Key Challenges Addressed by RSA QDirect™
North America
• Need to automate manual tasks that are tedious, time-consuming, costly and error-prone
• Requirement to control cost and reduce slow turnaround times
• Need a process for on-demand printing
69 Cascade Drive
Rochester
NY
USA
Tel: 585-262-2690
Fax: 585-262-4808
http://www.rocsoft.com
28
Workflow Solutions Catalog 2014
Xerox DocuShare™
Overview
DocuShare is recognized as one of the
most flexible, easy-to-use content
management platforms on the market
today. It enables diverse users to costeffectively share, archive, and
electronically process a wide range of
business critical content. Employees,
customers, constituents, and partners can
securely and easily access and process
information 24 / 7 from any Web
browser.
Key Features
• Business process automation: Leverage digital workflows for a a wide range of business
processes, such as accounts payable, new employee onboarding, contract management,
and annual student registrations. Cut processing time from days to minutes, improving
efficiency, accuracy, and your bottom line.
• Content management: Enable authorized users to securely access, share, and automate
critical business information from anywhere, at any time
• Governance: Protect and retain important business information and gain visibility into who
did what, when, with your content
• Intelligent capture: Automate paper-to-digital migration and improve search accuracy with
indexing and metadata
• Collaboration: Ease of use and rapid adoption enables people to work together more
efficiently
Global
http://www.xerox.com
29
Workflow Solutions Catalog 2014
Xerox DocuShare™ Express
Overview
Xerox DocuShare Express is a web-based
content management software solution
designed for small to mid-sized
businesses (SMBs). Now SMBs can
benefit from this easy, award-winning
software to manage paper and digital
information in one central, secure
repository. SMBs experience dramatic
efficiencies and ROI using this flexible,
affordable content management solution
that seamlessly integrates with Xerox
multifunction printers.
Key Features
• Scan paper documents into one central repository. DocuShare's scan cover sheets send
documents into specific folders to instantly organize, archive, and use the content
• Store documents to protect them against accidental loss, including natural disasters or
other business interruptions
• Share the most current version of a document at any time with all team members, which
speeds efficiency and compliance
• Search and retrieve documents easily. DocuShare Express automatically indexes documents
so everyone can find what they need in seconds
• Quick install process allows businesses to use it in less than one hour
• Trademark ease of use
use, deployment, and administration with minimal training or IT support
• Integrate with numerous multifunction printers and scanners
• Easy to upgrade to DocuShare to add more users or for more sophisticated workflow or
process automation
• Support and service from DocuShare provides 24/7 phone and email support
Global
http://www.xerox.com
30
Workflow Solutions Catalog 2014
Xerox® ConnectKey® for DocuShare™
Overview
Anytime, anywhere is the new normal for
today's workforce – employees are
digital and mobile, and they need
content at their fingertips whether they
are in the office, at home, or onsite with
a customer. And more than ever,
organizations need a simple and secure
solution for incorporating hard-copy
content into their document workflows.
Whether dealing with contracts, or
onboarding forms, acknowledgements,
invoices or other content types, the
benefits are substantial – increased
security and compliance, repeatability
and consistency, and improved
throughput with less human intervention.
Enter Xerox ConnectKey for DocuShare: a
highly productive, one-step scanning
solution that is easy to set up and use,
helping users seamlessly transition from
paper to digital workflows.
Global
http://www.xerox.com
Key Features
• Convert paper documents to flexible digital content for easy integration with your
organization's workflows
• Create text-searchable PDF documents; enter properties as you scan to automate filing or
processing
• Perform one-button capture to DocuShare collections and Windows folders
• Easily deploy scan buttons and scan workflows to Xerox multifunction printer (MFP)
touchscreens, in a convenient hierarchy (for example, a Finance button with A/P and
Purchase Order workflows)
• Scan documents into pre-configured, automated workflows
• Quickly install and then add new MFPs so users are up and running in a day
• Use the Xerox MFP's built-in security and encryption, and corporate LDAP/Microsoft Active
Directory for end-to-end content security
Business Challenge
Paper-intensive work environments create a number of challenges, including high costs, errors,
decreased productivity, lack of storage, difficulty with compliance, and lower customer
satisfaction due to the time it takes to locate documents.
Key Challenges Addressed by Xerox® ConnectKey® for
DocuShare™
• Recent industry surveys tell us that organizations are burdened by more paper than ever,
and many are struggling to find the best ways to manage and organize it.
• Most offices don't have a direct link from their MFPs to the desired document repository,
resulting in an error-prone, multi-step process which is time-consuming and costly.
• Scanned documents are typically non-searchable PDFs, which makes it nearly impossible to
find critical information when you need it most.
• Employee productivity remains low if they are spending hours searching paper documents,
costing your business more money.
• Maintaining compliance is an unavoidable cost of doing business for many – more and
more industries are faced with complying with government regulations that necessitate the
easy retrieval of key information in a safe and secure fashion.
• Maintaining the client base and generating new customers is important to any business,
but delays in response times could greatly impact a customer's experience and loyalty.
• Organizations are always looking for the best ways to take a step forward with their
sustainability initiatives – and keeping a paper-intense office environment will cost your
business money on paper, ink, toner, energy, transportation, storage, and postage.
31
Workflow Solutions Catalog 2014
Xerox® ConnectKey® for SharePoint®
Overview
Even in this digital age, many businesses
continue to struggle with ways to
manage all of the paper documents that
are created or arrive by mail or fax on a
daily basis. Many offices employ
complicated, multi-step processes to get
these documents captured so they can be
archived in document repositories like
SharePoint or Windows folders. One
reason may be because some businesses
still believe that document workflow
automation is too costly, complicated,
and time consuming. Xerox ConnectKey
for SharePoint changes all that, providing
a highly productive workflow solution
that easy to setup, easy to use – and
even easier on your budget. Xerox
ConnectKey for SharePoint simplifies and
streamlines the way you scan, capture,
and store your paper-based documents.
Using your Xerox MFP, you can route
documents directly into the precise
document repository folder, just like you
would from your PC. At the MFP, you can
browse to the folder, name the
document, and add any key indexing
information before you scan. With the
flexibility to capture and route to
SharePoint as well as Windows folders,
ConnectKey is the right solution for any
office that needs to archive and share
paper-based documents.
Key Features
Simple
Simple: easy to set-up, use and maintain
• Easy configurator-based setup gets you up and running quickly.
• The setup routine lets you view your SharePoint and Windows folders and with a click of a
mouse, and adds them to the user interface panel of your Xerox MFP.
• Full integration with your SharePoint environment so the user experience at the MFP
replicates what users see at their PC.
• Greatly simplifies your document capture and routing workflows with dynamic folder
browsing so your documents can be named, indexed, and sent to the desired location right
from the MFP.
• Supports the intuitive "Scan to Home" workflow, enabling office workers to scan to their
"home" directories.
• Ideally scaled for small to mid-sized businesses.
Smart
Smart: automatic workflow updates
• Create fully text-searchable PDF documents as you scan so business-critical information can
be found for customer inquiries, compliance audits, or anything that requires the quick and
accurate retrieval of information.
• Accurately digitize your legacy Microsoft Word and Excel files to save time and improve
document collaboration for your office personnel.
• "Ready-Now" workflows ensure that your MFP is always up to date. When changes are
made to SharePoint or Windows document repositories on your server, the changes are
made automatically at the MFP.
Flexible
Flexible: route to both SharePoint and Windows folders
• Maximize your hardware and SharePoint investments, using your Xerox MFP as the direct
conduit to your preferred document repositories.
• Your MFP will have no limitations to the number of scan destinations you can enable.
• Works with SharePoint 2007 and later environments.
• Create PDF, PDF/A, Searchable PDF, JPEG, Tiff, MS Word, and Excel files
Business Challenge
The most common challenges associated with paper-intensive environments are high costs,
errors, difficulty with compliance, and recreating older documents.
Key Challenges Addressed by Xerox® ConnectKey® for
SharePoint®
Global
http://www.xerox.com
• Recent industry data tells us that with all the new ways we have to create digital content,
our offices are burdened with more paper than ever, and many offices struggle with ways to
manage and organize it.
• Most offices don't have a direct link from their MFPs to the desired document repository,
resulting in an error-prone multi-step process which is time-consuming and costly.
• Scanned documents are typically non-searchable PDFs, which makes it almost impossible to
find business-critical information when needed.
• More and more industries are faced with complying with government regulations which
necessitates the easy retrieval of key information – this is nearly impossible with paperbased documents or unstructured digital documents.
• The need to repurpose older paper-based documents usually means starting from scratch
using your PC to recreate the entire document which is time consuming and costly.
32
Office Workflow Solutions
Document scanning
Share, store, process and save with Xerox
Document Scanning Solutions
Did you know that there are hard dollar costs associated with each paper document that you file?
Think for a moment about how many paper documents your office handles and files on a daily
basis. With our document scanning solutions, you can reduce your costs and overcome
information overload by making documents easy to find and share. When you use document
scanning with your Xerox multifunction printer (MFP), you can increase productivity by
transforming hardcopy documents into usable, structured data. Distributing, editing, repurposing,
storing and retrieving your documents electronically makes your organization more productive
every day so you can dedicate more time to running your critical business functions.
Converting your paper documents to electronic data eliminates manual filing which reduces labor
and the chance for errors. You also get the peace of mind knowing that your critical information
is safe from loss due to disasters and other circumstances beyond your control that can destroy
your paper documents. And electronic data is easily integrated with multiple destinations,
seamlessly connecting your data to email, content management systems, fax systems and
internal and external clients.
Emailing your scanned documents can also help your bottom line as you eliminate costly
shipping charges. And you get the added benefit of helping the environment as reducing the
amount of documents you create and ship helps to lower your carbon footprint.
We offer document scanning software to solve a wide variety of business challenges.
Your Business Challenges:
•
•
•
•
•
•
•
•
•
Securely sharing information with multiple people
Finding a more efficient, less costly alternative to overnight delivery of paper documents
Scanning documents directly to your PC desktop where you may edit them
Combining hardcopy documents with PDFs and Microsoft Office files into a single PDF
Easily organizing and finding important information. Manually filing hardcopy documents is
inefficient
Moving information online to protect critical documents from being physically lost or
destroyed
Converting hardcopy documents into searchable PDFs
Naming and routing scanned images based on barcode information
Tracking information sent for regulatory compliance
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
Gravic® Remark Office OMR®
Overview
Remark Office OMR is an OMR ("fill in the
bubble") software solution used for
grading educational tests and analyzing
data from surveys and other forms. The
OMR software makes it simple for an
educator to collect data from their tests
and analyze the data to improve
instruction and for government reporting.
North America
http://www.gravic.com/remark
Key Features
•
•
•
•
•
•
•
•
•
•
•
•
•
Accurate recognition of OMR ("fill in the bubble") data from plain-paper forms
Create forms in a word processor and print on your Xerox MFP
Grade Wizard allows for easy creation of test answer keys
Create reports such as student statistics, test statistics, comparative test statistics, student
grade reports, and many more
Dissect test data based upon student or teacher demographics to compare how different
groups fared on the test
Analysis for surveys, ballots, and other forms is included
Recognizes TIFF images produced by Xerox MFP devices
Process multi-page and double-sided forms
Easy-to-use exception correction facility
Eliminate pre-sorting of forms with automatic form, page and respondent identification
features
Validate information with database verification
Produce customizable graphs of grade/survey results and statistics
Save data to over 35 different file formats including: SPSS, Access, Excel, dBase, Lotus,
HTML, Survey Pro, The Survey System and more
Business Challenge
In the age of No Child Left Behind (NCLB), educators are under a lot of pressure to prove their
students are achieving state-mandated goals. To do this, there is a focus on multiple choice
testing to show students' progress against state learning standards.
Key Challenges Addressed by Gravic® Remark Office OMR®
• No Child Left Behind (NCLB) is an unfunded mandate by the federal government that
requires a lot of effort on the part of a school in order to be compliant with the law
• Wasting time, money and resources manually processing tests; or contracting data
compilation out to a service bureau
• Higher spending on staff to do the required work with few federal dollars available
• Extra time and effort needed to manually break data down by demographic groups
• Increased volume of testing requires more time and expense
• Higher expenditures through the use of dedicated single use scanners and expensive
preprinted exam sheets
34
Workflow Solutions Catalog 2014
iXware Scanning Server
Overview
iXware Scanning Server gives you the
complete freedom to support your
business processes; to make (paper)
documents part of your digital workflow.
iXware Scanning turns your Xerox
multifunctional printer (MFP) into the onramp for that digital workflow and makes
it truly multifunctional with the full power
and functionality of the iXware solution
at your disposal. Create an even more
beneficial solution by combing iXware
Scanning with iXware Fax Server.
Global
http://www.ixware.com
Key Features
• Easy to store Simply walk up to the MFP, select the appropriate scan template from the
iXware client, answer the question(s) as defined by your organization and iXware will OCR
the document and archive it digitally as a text-searchable PDF document on your network
or in your business application for storage and processing.
• Easy to retrieve Because iXware stores the documents as text-searchable PDF files and
other document formats, you can use Acrobat Reader or any desktop search engine to find
the right document. You can search by metadata, such as the answers to the questions
entered at the time of scanning, or you can search by content. A supplier name, a customer
reference, an address field, an amount… anything will let you find the right document
instantly.
• Easy to integrate Use iXware's open standards philosophy to integrate with any business
application (ERP/CRM/DM) without a connector. iXware Scanning gets your documents to
where you need them, how you need them.
• Easy to use The user has a single interface on the MFP for scanning, faxing and emailing
from the device. Email comes free with either iXware Scanning or Fax. It's intuitive. It's
easy!
• Easy to configure The iXware scanning templates provide complete freedom to support
your business process. Templates are easy to create and modify. Simply create the relevant
questions for the user to answer. Answers can be manually input (alpha/numeric) or
selected from database tables on the Xerox device.
• Easy to expand iXware Scanning can easily be expanded with other iXware modules with
one plus one equaling more than two. A few examples:
Fax and email - Fax and/or Scanning functionality in a single solution and Xerox
Extensible Interface Platform (EIP) user interface. iXware's modular structure lets you
combine now or add later. iXware Scanning's OCR functionality adds value to the iXware
Fax module by letting you store fax messages as text-searchable PDF files.
XML - iXware's XML module lets you store scanned documents in business applications
such as Document Management, CRM or ERP, but it also lets you generate fax messages
from these applications. Use iXware to convert existing digital files on your network or in
business applications to text searchable PDF documents.
Redundancy/Failover/Load Balancing - Deploy iXware's redundancy options for missioncritical environments.
❍
❍
❍
Business Challenge
More and more types of communications find their way to your organization. Businesses need
a clear overview of all kinds of communication and must be able to manage them in order to
maximize productivity, improve responsiveness, and reduce costs.
35
Workflow Solutions Catalog 2014
iXware Scanning Server Continued
Key Challenges Addressed by iXware Scanning Server
• Integration of paper documents into automated workflows and/or complete integration
with ERP, CRM and DM systems.
• Compliance: Xerox and iXware can "close the leak" in the audit trail for scanning, helping
organizations achieve compliance with Sarbanes Oxley, HIPAA, EU Directives, local
legislation, ISO requirements and many others.
• Archiving: More and more organizations are coming to the realization that a paper archive
is cumbersome, costly and ineffective. A digital archive is infinitely more practical and cost
effective. iXware and Xerox convert paper documents into a digital format, making them
part of the digital workflow and the digital archive.
• Cost savings: Organizations spend between 5% and 15% of the total company revenue
handling documents. (source: IDC)
• Case files: Availability of accurate and up-to-date files is important to any organization. In
some industries it's mission critical. Lawyers, accountants, notaries, insurance companies
and realtors are just a few examples.
• Efficiency: Through integration of iXware with Xerox MFPs, email applications, archiving
solutions and business applications such as ERP and CRM,scanned documents become part
of integrated business processes.
• Transparency: Centralization and digitization create uniformity of process as well as
transparency.
• Carbon footprint: Manual hardcopy archiving of paper documents is costly and carries a
vast carbon footprint: office space, paper, toner, duplication of documents for sharing, etc.
• Retrieval of paper documents is time-consuming and often impossible.
36
Workflow Solutions Catalog 2014
Nuance ScanFlowStore™
Overview
ScanFlowStore helps you simply and
efficiently create digital archives by
scanning documents directly to a
destination from your Xerox
multifunction device.
Global
http://www.nuance.com
eCopy ShareScan: www.nuance.com/forbusiness/by-product/ecopy/ecopy-sharescanv5/index.htm
ScanFlowStore: www.scanflowstore.com
Equitrac: www.nuance.com/for-business/byproduct/equitrac/index.htm
Key Features
• Text-searchable PDF files are automatically created and easily retrieved
• No user interface (the software runs in the background) so no additional user training is
needed
• Scan-to-email directly from the Xerox multifunction device
• Email notifications can be sent to recipients when a scan has been placed in a folder
• Scan-to-print for instant printing of a scan on a remote printer
• Multiple output allows you to scan to several destinations (folder, remote printer, email,
etc.) at the same time
• PDF-to-PDF allows you to add scans to an existing PDF file
• Dynamic meta data gives the right routing and name to the text-searchable file for logical
indexing and organization
• Bates stamp for guaranteeing the authenticity of a document
• Bar code processing (optional) routes documents based on information in a bar code
printed on a document, great for batch scanning
• Real time two-way information directly from your Windows file structure and/or third party
applications such as ERP/CRM/Financial database systems (with EIP-enabled devices only)
• Personalized scan menus: Users can have their own personalized scan menu displayed on
the Xerox user interface (with EIP-enabled devices only)
• Encrypted, secure communication between the Xerox device and network (with EIP-enabled
devices only)
• MFPlus™ Scanning Solution (WorkCentre 6400/SFS) helps businesses easily integrate
scanning and electronic document management into their existing workflows. It's like
buying the WorkCentre 6400/X and ScanFlowStore™ software together for less than you
would pay individually. MFPlus is built for future industry standards including electronic
filing and sharing.
Business Challenge
Paper documents such as invoices, engagement letters, client preference documents,
correspondence, and timesheets fall into a category that can become difficult to manage. How
can you ensure incoming documents can be correctly filed and available quickly when you
need them?
Key Challenges Addressed by Nuance ScanFlowStore™
• Wasting time and resources due to inefficient document filing methods
• Lost important documents due to a hardcopies lying around and inadvertently getting
thrown out or misfiled
• Breakdown in security due to confidential or sensitive documents lying around the office
• Lost productivity of workers that must spend time searching through filing cabinets for
needed documents
• Wasting time, paper, and toner to make copies of important documents to share with
colleagues and/or customers
• High expenditures for couriers and long distance faxing needed to distribute important
documents
37
Workflow Solutions Catalog 2014
Nuance® eCopy® ShareScan®
Overview
Nuance eCopy ShareScan v5.2 is a serverbased solution designed to drive an
increase in office productivity while
decreasing the environmental footprint
through automation of paper-intensive
processes using Xerox multifunction
printers (MFPs). eCopy ShareScan
empowers workgroups and enterprises to
capture the data in paper documents
easily and securely using Xerox Extensible
Interface Platform (EIP)-enabled MFPs.
Nuance eCopy ShareScan is available in
(4) configurations:
• eCopy Elements – Secure, costeffective scanning to increase worker
productivity
• eCopy Office – Scanning and OCR for
office workers
• eCopy Suite – Production caliber
scanning and OCR at the Xerox MFP
• eCopy ScanStation – Kiosk solution for
convenient indexing, accessibility, and
strong security applications
Key Features
• Email and Folder Watching Service enables organizations to automate their most important
electronic document-capture workflows and centralize the way those workflows are
managed.
• Paper and electronic document capture from virtually any device or application with the
Email and Folder Watching Service
• Interactive user interface ensures rapid adoption through its simple, intuitive push-button
design.
• Vast array of application connectors provides users dynamic, real-time links to the back-end
systems that drive their business.
• Document processing extenders leverage Nuance's industry leading recognition and
conversion technologies, delivering greater processing efficiencies, allowing users to do
more with their documents when they are scanned.
• File conversion seamlessly integrates scanned files into business processes in editable,
industry-standard formats.
• Comprehensive administration console does more than configure connections between
your Xerox MFP and business applications. It also allows you to manage, test, deploy, and
monitor all of your implementations from a single location, making fleet management a
simple, straightforward process.
• Industry-leading security and encryption ensure your documents and information are
protected as they move through business workflows inside and outside of your
organization's network.
• Extensible architecture ensures that ShareScan can adapt to and evolve with changes to
your organization's infrastructure. With an unmatched 3rd party developer network, eCopy
ShareScan connects to more applications than any other scanning solution on the market.
The easy to use Software Development Kit (SDK) allows customers and developers to create
their own custom Connections to homegrown applications.
Business Challenge
Global
http://www.nuance.com
eCopy ShareScan: www.nuance.com/forbusiness/by-product/ecopy/ecopy-sharescanv5/index.htm
ScanFlowStore: www.scanflowstore.com
Equitrac: www.nuance.com/for-business/byproduct/equitrac/index.htm
Today's businesses need to capture, store, and distribute paper-based information among coworkers, suppliers, and customers. However, incorporating paper-based information into digital
workflows can prove challenging.
Key Challenges Addressed by Nuance® eCopy®
ShareScan®
• Difficulty integrating paper-based information into critical back-end business applications
and content management systems such as Oracle, SAP and SharePoint
• Paper-based business processes decrease organizational productivity and increase cycle
time
• Inaccessibility and vulnerability of business-critical documents that are stored in paperbased file cabinets
• Increased organization costs due to lost or misplaced files and documents
• Increased document costs driven by regulatory compliance requirements such as SOX and
HIPAA
• Increased operating costs due to fax, postal, courier, and paper-based document storage
and data entry activities
• Inefficient workflow and collaboration due to slow dissemination of hardcopy and digital
information throughout the organization
38
Workflow Solutions Catalog 2014
Omtool AccuRoute®
Overview
Omtool AccuRoute is the enterprise-class
document scanning and handling
platform that allows your organization to
take control of its information from when
it's created until its end-of-life.
North America
http://www.omtool.com
Key Features
• Capture paper and electronic information for efficient document handling with distributed
end-user access
• Compatible with any networked scanner, scan-enabled digital printer, copier, fax, or
multifunction printer (MFP)
• Convert paper and electronic documents into a variety of formats including text-searchable
PDF, TIFF, JPEG, RTF, and TXT
• "One-Button Simple" operation (when combined with a Xerox Extensible Interface Platform
(EIP)-enabled multifunction printer) allows you to tell your documents where to go and
what to do when they get there. Download brochure - AccuRoute with Xerox EIP
• Create rules for personal and public document handling that may be saved for re-use and
are accessible from any "smart" MFP
• Compress documents up to 80% of their original file size, reducing electronic transmission
(bandwidth) and storage
• User-friendly desktop interface that directly leverages existing applications that you are
familiar with
• Comply with corporate record retention policies and document archive requirements with
comprehensive tracking and document archiving functionality
Business Challenge
Business processes today require documents in specific formats such as PDF or TIFF files. Data
storage limitations and transmission restrictions require documents to be compressed
whenever possible.
Key Challenges Addressed by Omtool AccuRoute®
•
•
•
•
Lost, misplaced or misdirected files
High real estate costs required for paper file storage
High courier or retrieval costs from off-site storage locations
Disaster recovery and business continuity protection in the event paper documents are lost
or destroyed
39
Workflow Solutions Catalog 2014
RSA QDirect.SCAN™ for Xerox
Overview
QDirect.SCAN™ empowers Xerox office
systems by offering Scan to Print Center
capabilities. Jobs are scanned and
ticketed directly from Xerox EIP enabled
multifunction printers (MFPs) and
transmitted to QDirect in the Print
Center. A confirmation page is printed at
the requestor's MFP, along with
thumbnails of the scanned job. QDirect
then creates electronic job tickets and
automates printing in the Print Center.
With QDirect.SCAN, enterprises can
centralize print volume, take advantage
of increased efficiencies, and office
workers can get back to their jobs instead
of waiting at the copier.
Key Features
•
•
•
•
•
Hard copy documents are scanned at the MFP
User selects ticketing choices using a friendly touchscreen interface on the MFP
QDirect can confirm the user's account has sufficient credit to print the job
Ticketing is never re-keyed at the print center, eliminating touches and mistakes
Jobs can be automatically printed, without any operator intervention, or can be batched
and released by finishing requirements, priority or delivery location to facilitate courier
delivery.
Business Challenge
Despite the prevalence of electronic files, organizations still work with mounds of hardcopy
information – information that needs to be duplicated and distributed on a day-today basis.
Individuals spend precious time at the copier and not enough on their essential tasks.
Key Challenges Addressed by RSA QDirect.SCAN™ for Xerox
• Copying large jobs requires too much time for teachers.
• Many teachers are hesitant about giving up control of their important documents and
making it difficult to accurately track usage and manage cost allocation.
North America
69 Cascade Drive
Rochester
NY
USA
Tel: 585-262-2690
Fax: 585-262-4808
http://www.rocsoft.com
40
Workflow Solutions Catalog 2014
Xerox Scan to PC Desktop™
Overview
Add Scan to PC Desktop Professional to
your multifunction printer to create a
personalized document scanning
platform. Designed for offices of all sizes,
Scan to PC Desktop Professional provides
both document capture and desktop
document management.
Global
http://www.xerox.com
Key Features
• Access and scan to cloud-based repositories
repositories, including DropBox, Microsoft Live SkyDrive,
GoogleDocs, Box.net, so you can be productive wherever you are
• Connect your MFP with your mobile device with PaperPort
• Save time at the MFP by personalizing your Xerox EIP-enabled MFP scanning menus
(Professional version only)
• Route documents almost anywhere with the push of a button – to e-mail, network
repositories, content management systems and even directly to the desktop (Professional
version only)
• Automatic conversion to searchable PDF, MS Word and Excel documents with world class
Optical Character Recognition word accuracy (Professional version only)
• Easily integrate scanned documents with Enterprise Content Management systems like
Microsoft SharePoint or Xerox DocuShare (Professional version only)
• Instantly convert PDF files into documents, forms, and spreadsheets that look just like the
original; complete with text, columns, tables, and graphics (Professional version only)
• Quickly, reliably and affordably turn your PC documents, drawings and images into
industry-standard PDF files (Professional version only)
• Add Bates Stamping and Page Numbering to all of your PDF files (Professional version only)
• Create secure PDF files for sharing and archiving with password and permission control
including redaction to permanently remove sensitive information from documents
(Professional version only)
• Transform paper-based business forms into fillable PDF forms and automatically scan and
collect data from completed forms (Professional version only)
• Comply with industry standards with Windows 7 64-bit OS and Microsoft Office 2007 /
2010 "x" file format extensions (such as .docx) support
Business Challenge
The single greatest challenge today to streamlining document-based processes in the office is
the fact that there are three dominant, yet incompatible, document formats – paper, Microsoft
Office and PDF. Enabling users to quickly and easily bridge the gap between these document
formats is a key enabler to driving productivity in the office.
Key Challenges Addressed by Xerox Scan to PC Desktop™
• Inability to connect your mobile workers and mobile devices to your MFP in a seamless and
productive way
• Need for access and integration with cloud-based repositories and your scanned documents
• Inability to customize the MFP user interface to give each user a rich and personal
experience
• Inaccessibility and vulnerability of business-critical documents that are stored in paperbased file cabinets
• Increased labor costs and lost productivity due to labor-intensive, paper-based workflows
• Disorganization with digital documents of various file formats that should be together in
one PDF document
• Weakened security due to susceptibility PDF documents
• Locked information in PDF files that can't be easily edited or changed
• Lost or inaccurate data due to inaccurate optical character recognition tools
• High costs for overnight couriers and long distance fax charges required to distribute
important documents
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Workflow Solutions Catalog 2014
Xerox SMARTdocument Travel™
Overview
Xerox SMARTdocument Travel™ is
document scanning software for
organizations with paper-intensive
processes. This Xerox workflow solution
automates and simplifies document
capture, processing and routing of
information. With Xerox
SMARTdocument Travel™, you can easily
create document workflows and then
scan the documents from your
multifunction printer or TWAIN scanner.
If you use Google Apps, you can now
upload, share and search your physical
documents on Google Docs by scanning
and uploading them from your
multifunction device.
Key Features
• Connect people to the information and tools they need to work faster and more effectively.
Scan and send documents to email and fax servers, secure FTP sites, network folders,
databases and more.
Scan, index and send documents to various document management systems (Xerox
DocuShare®, SharePoint, Interwoven, Documentum, etc.).
• Control costs, information access and the environmental impact of your organization.
For security, authenticate users at the multifunction printer panel before allowing access
to workflows.
Track and send a notification email to the required person after a document is saved to
a destination.
Reduce the time and labor required to process and archive documents.
• Enable new ways of working that streamline and accelerate business cycles and give you a
competitive advantage.
Dynamically browse shared folders or document management containers directly from
the panel of an EIP-enabled Xerox device.
Device Integration - Compatible with industry-leading capture devices, sources, process
applications, and document management solutions.
Scan, apply keywords and securely store paper documents into Google Docs with the
push of a button on your SMARTdocument Travel-enabled digital copier or multifunction
printer.
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Global
http://www.xerox.com
Business Challenge
The most common problems associated with information-intensive industries are costs and
inefficiencies.
Key Challenges Addressed by Xerox SMARTdocument
Travel™
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•
•
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•
•
Document loss due to inefficient handling of documents
Regulatory compliance mandates due to various federal and state requirements
Operating costs due to fax, mail, courier, physical storage, data entry, etc.
Searching for documents when you need them
Slow access to information hinders collaboration and customer service
Automation solutions are not customized to meet your specific business process
requirements
• Poorly scanned images can not be used or re-purposed
42
Workflow Solutions Catalog 2014
Xerox SMARTdocument Travel™ Express
Overview
Xerox SMARTdocument Travel Express™
is document scanning software for
organizations with paper-intensive
processes. You can easily create
document workflows and then scan the
documents from your multifunction
printer or TWAIN scanner.
Key Features
• Extensible Interface Platform (EIP)-enabled Xerox MFPs support SMARTdocument Travel
Express.
• Supports non-Xerox devices if your organization has a mix of Xerox and other brands of
multifunction printers.
• Works with PC and network scanners to extend the reach of the workflows to the entire
organization with mixed scanning hardware.
• Scan, index, and save documents directly from the MFP front panel.
• Scan once and deliver to multiple destinations:
Folder (secure FTP/Network/Shared Folder)
Email address
Fax server
PC, Printer, Database
Document Management Systems:
Lotus Notes/Domino
SharePoint
• Reads barcodes and uses it as document index data.
• Track and send notification email to the required people after the document is saved to
destination.
• Scan to searchable formats including PDF, Word, Excel, and more.
• No user training required
• Install and setup in less than 2 hours
Centre Connect Features (for EIP-enabled MFPs)
• Authenticate users at the device panel using various authentication methods (Windows,
Novell, and custom scripts).
• Populate index fields by performing back-end database look-ups or using scripts. For
example, enter an invoice number at the MFP when scanning a form and the client’s
address and phone are automatically populated.
• Personalized scan menus for the logged-in user are displayed on the MFP device panel.
• Users can change default scan settings at the device panel (optional).
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Global
http://www.xerox.com
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Business Challenge
Companies are faced with many challenges of managing flow of paper and electronic content
in a timely and secure manner.
Key Challenges Addressed by Xerox SMARTdocument
Travel™ Express
• Limited budget to automate capture/archival workflows and use existing scanning
hardware
• Document loss due to inefficient handling of documents
• Regulatory compliance mandates due to various federal and state requirements
• High operating costs due to fax, mail, courier, physical storage, data entry, etc.
• Inability to quickly find documents when you need them
• Need for instant access to information for better collaboration and customer service
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Workflow Solutions Catalog 2014
Xerox® ConnectKey® for DocuShare™
Overview
Anytime, anywhere is the new normal for
today's workforce – employees are
digital and mobile, and they need
content at their fingertips whether they
are in the office, at home, or onsite with
a customer. And more than ever,
organizations need a simple and secure
solution for incorporating hard-copy
content into their document workflows.
Whether dealing with contracts, or
onboarding forms, acknowledgements,
invoices or other content types, the
benefits are substantial – increased
security and compliance, repeatability
and consistency, and improved
throughput with less human intervention.
Enter Xerox ConnectKey for DocuShare: a
highly productive, one-step scanning
solution that is easy to set up and use,
helping users seamlessly transition from
paper to digital workflows.
Global
http://www.xerox.com
Key Features
• Convert paper documents to flexible digital content for easy integration with your
organization's workflows
• Create text-searchable PDF documents; enter properties as you scan to automate filing or
processing
• Perform one-button capture to DocuShare collections and Windows folders
• Easily deploy scan buttons and scan workflows to Xerox multifunction printer (MFP)
touchscreens, in a convenient hierarchy (for example, a Finance button with A/P and
Purchase Order workflows)
• Scan documents into pre-configured, automated workflows
• Quickly install and then add new MFPs so users are up and running in a day
• Use the Xerox MFP's built-in security and encryption, and corporate LDAP/Microsoft Active
Directory for end-to-end content security
Business Challenge
Paper-intensive work environments create a number of challenges, including high costs, errors,
decreased productivity, lack of storage, difficulty with compliance, and lower customer
satisfaction due to the time it takes to locate documents.
Key Challenges Addressed by Xerox® ConnectKey® for
DocuShare™
• Recent industry surveys tell us that organizations are burdened by more paper than ever,
and many are struggling to find the best ways to manage and organize it.
• Most offices don't have a direct link from their MFPs to the desired document repository,
resulting in an error-prone, multi-step process which is time-consuming and costly.
• Scanned documents are typically non-searchable PDFs, which makes it nearly impossible to
find critical information when you need it most.
• Employee productivity remains low if they are spending hours searching paper documents,
costing your business more money.
• Maintaining compliance is an unavoidable cost of doing business for many – more and
more industries are faced with complying with government regulations that necessitate the
easy retrieval of key information in a safe and secure fashion.
• Maintaining the client base and generating new customers is important to any business,
but delays in response times could greatly impact a customer's experience and loyalty.
• Organizations are always looking for the best ways to take a step forward with their
sustainability initiatives – and keeping a paper-intense office environment will cost your
business money on paper, ink, toner, energy, transportation, storage, and postage.
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Workflow Solutions Catalog 2014
Xerox® ConnectKey® for SharePoint®
Overview
Even in this digital age, many businesses
continue to struggle with ways to
manage all of the paper documents that
are created or arrive by mail or fax on a
daily basis. Many offices employ
complicated, multi-step processes to get
these documents captured so they can be
archived in document repositories like
SharePoint or Windows folders. One
reason may be because some businesses
still believe that document workflow
automation is too costly, complicated,
and time consuming. Xerox ConnectKey
for SharePoint changes all that, providing
a highly productive workflow solution
that easy to setup, easy to use – and
even easier on your budget. Xerox
ConnectKey for SharePoint simplifies and
streamlines the way you scan, capture,
and store your paper-based documents.
Using your Xerox MFP, you can route
documents directly into the precise
document repository folder, just like you
would from your PC. At the MFP, you can
browse to the folder, name the
document, and add any key indexing
information before you scan. With the
flexibility to capture and route to
SharePoint as well as Windows folders,
ConnectKey is the right solution for any
office that needs to archive and share
paper-based documents.
Key Features
Simple
Simple: easy to set-up, use and maintain
• Easy configurator-based setup gets you up and running quickly.
• The setup routine lets you view your SharePoint and Windows folders and with a click of a
mouse, and adds them to the user interface panel of your Xerox MFP.
• Full integration with your SharePoint environment so the user experience at the MFP
replicates what users see at their PC.
• Greatly simplifies your document capture and routing workflows with dynamic folder
browsing so your documents can be named, indexed, and sent to the desired location right
from the MFP.
• Supports the intuitive "Scan to Home" workflow, enabling office workers to scan to their
"home" directories.
• Ideally scaled for small to mid-sized businesses.
Smart
Smart: automatic workflow updates
• Create fully text-searchable PDF documents as you scan so business-critical information can
be found for customer inquiries, compliance audits, or anything that requires the quick and
accurate retrieval of information.
• Accurately digitize your legacy Microsoft Word and Excel files to save time and improve
document collaboration for your office personnel.
• "Ready-Now" workflows ensure that your MFP is always up to date. When changes are
made to SharePoint or Windows document repositories on your server, the changes are
made automatically at the MFP.
Flexible
Flexible: route to both SharePoint and Windows folders
• Maximize your hardware and SharePoint investments, using your Xerox MFP as the direct
conduit to your preferred document repositories.
• Your MFP will have no limitations to the number of scan destinations you can enable.
• Works with SharePoint 2007 and later environments.
• Create PDF, PDF/A, Searchable PDF, JPEG, Tiff, MS Word, and Excel files
Business Challenge
The most common challenges associated with paper-intensive environments are high costs,
errors, difficulty with compliance, and recreating older documents.
Key Challenges Addressed by Xerox® ConnectKey® for
SharePoint®
Global
http://www.xerox.com
• Recent industry data tells us that with all the new ways we have to create digital content,
our offices are burdened with more paper than ever, and many offices struggle with ways to
manage and organize it.
• Most offices don't have a direct link from their MFPs to the desired document repository,
resulting in an error-prone multi-step process which is time-consuming and costly.
• Scanned documents are typically non-searchable PDFs, which makes it almost impossible to
find business-critical information when needed.
• More and more industries are faced with complying with government regulations which
necessitates the easy retrieval of key information – this is nearly impossible with paperbased documents or unstructured digital documents.
• The need to repurpose older paper-based documents usually means starting from scratch
using your PC to recreate the entire document which is time consuming and costly.
45
Workflow Solutions Catalog 2014
Xerox® ConnectKey® Share to Cloud
Overview
Xerox ConnectKey Share to Cloud
provides organizations with powerful
document scanning capabilities that
connect Xerox multifunction printers
(MFPs) to popular cloud services and
email. Its simplicity is what makes it so
effective. ConnectKey Share to Cloud
delivers all of the benefits of cloud
computing to your Xerox ConnectKey
MFPs in the same way that apps leverage
the cloud on mobile devices. Scan a
document using the touch screen on your
MFP, and the ConnectKey Share to Cloud
solution converts the file and distributes
it to a selected cloud service.
Global
http://www.xerox.com
Key Features
Connectivity to the cloud
• Enables users to scan paper documents directly to email and send as attachments
• Connects to the most popular cloud services, including Google Docs/Drive, Evernote,
SharePoint Online, Dropbox, Salesforce.com, and Office 365
• Gives employees "anytime/anywhere" access to their most important documents using
mobile devices
• Lets you navigate the file structure of the cloud repository for simple storage and retrieval
of scanned files
• Supports email and directory services via industry-standard protocols (LDAP/SMTP)
Document Conversion
• Converts scanned documents into fully editable word processing documents, spreadsheets,
and searchable PDFs
• Provides automated file splitting and quota notifications to protect against bounce backs
and ensure that files reach their desired destination
• Performs OCR in the cloud, eliminating the need to install additional server technology
• Allows you to share Microsoft Office documents with account teams and convert paperbased financial information into Microsoft Excel for financial modeling and analytics
Ease of Use
• Intuitive user interface at the Xerox MFP control panel can be used by anyone
• Serverless deployment – no IT infrastructure required and no software to install on the MFP
File Synchronization
• Uploads paper-based information and automatically syncs scanned files to your desktop
• Provides document security via SSL
Business Challenge
In today's mobile world, more and more workers are expected to have access to all of their
documents, no matter where they are. The burden often falls to IT departments and SMB
administrators to implement and support a document repository solution.
Key Challenges Addressed by Xerox® ConnectKey® Share to
Cloud
• Mobile workers need access to their documents while on the road.
• With most document repository solutions, IT departments and SMB administrators spend
large sums of money on servers and equipment, and countless hours on implementation,
maintenance, and support.
• Companies must ensure the security of sensitive documents scanned to the cloud.
46
Workflow Solutions Catalog 2014
Xerox® DocuMate™ Scanners
Overview
Xerox DocuMate high-performance
business scanners and imaging software
solutions offer users speed, image
quality, advanced paper handling and
ease-of-use with exclusive Visioneer
OneTouch technology. Xerox document
scanners provide a broad range of
scanning solutions, from 15 scans per
minute up to 112 scans per minute, for
the desktop, distributed and
departmental document imaging
markets as well as the mobile and remote
business scanning segments.
Key Features
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Fast simplex and single pass duplex scanning
Searchable PDF and all popular file formats
Cloud-based solutions
True mobile and wireless compatibility
Broad product offering, from mobile to production
Endurance and duty cycle superiority
Best-in-class drivers and compatibility
Competitive features at a better price
Superior features at competitive prices
US-based technical support and customer service
Business Challenge
The need to manage paper better is a horizontal problem. Sure, there are very applicationspecific solutions for a particular vertical market, but everyone shares the same paper problem.
Whether you run a government agency, a law office, or a purchasing department, it doesn't
matter; you have too much paper. You can't manage it, you can't retrieve it, and you can't
reuse it. Paper is accumulating in filing cabinets, storage boxes, and in piles on your desk.
Global
Key Challenges Addressed by Xerox® DocuMate™ Scanners
http://www.xerox.com
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Finding a cost-effective solution to capture and send documents
Eliminating postage costs and speeding up billing cycles
Reducing time needed to scan and store documents
Increasing efficiency of file sharing
Converting paper documents into searchable PDF files that can be shared with others in a
common file format
• Retrieving and accessing electronic documents easily
• Storing based on content for nearly instant retrieval
• Ending offsite document warehousing
47
Office Workflow Solutions
Faxing solutions
While faxing is still an important method of communication for many offices, traditional
methods have become costly, confusing to users and lacking in security safeguards. With help
from Xerox and our solutions partners, you can improve on legacy fax systems to integrate and
automate fax and document distribution with your existing business applications and devices.
Not only will you reduce costs, increase employee productivity and decrease risks associated with
stand-alone fax machines and insecure email communications. Implementing Xerox fax solutions
expands on the capabilities of your existing Xerox multifunction printer, so your business can:
• Easily integrate faxing into your VOiP system
• Eliminate the need for conventional fax machines, scanners and phone lines—generating
significant cost savings
• Simplify and digitize fax communications for a consistent user experience, easy archiving and
a documented audit trail for regulatory compliance
At the same time, Xerox fax solutions can allow users to fax anywhere, anytime and from any
device—increasingly important in today’s mobile workplace. We can provide a software solution
that makes it simple to fax from a wide variety of interfaces, such as cell phones, desktop
computers and laptops, as well as your MFP. With web-optimized reporting tools, delivery is
documented and performance is guaranteed.
To ensure your information gets to the people who need it when they need it, our single turnkey
solution can automatically broadcast critical or routine messages to multiple recipients via voice,
text, digital images hard copy or electronic messages to telephones, cell phones, computers or
MFPs.
Regardless of the size of your business, there’s a Xerox fax solution that can make your fax
communications more efficient, cost-effective and secure.
Benefits for your business:
• Reduced costs - by eliminating expensive fax boards, dedicated analog lines and long distance
fax charges
• Improved security - with advanced user/admin control, management and encryption features
• Greater compliance - with accountings and auditing regulations such as Sarbanes Oxley, Base
II and HIPAA
• Increased productivity - with a consistent, enterprise wide fax process that is as easy as
sending an email
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
iXware Fax Server
Overview
iXware deploys state-of-the-art
document digitization technology for
small, mid-size and large businesses to
ensure fast and reliable delivery and
receipt of all fax messages. By digitizing
fax traffic, iXware Fax Server enables
archiving for easy storage and retrieval,
and helps customers comply with
accounting and auditing regulations such
as Sarbanes Oxley, Basel II, and HIPAA.
Create an even more beneficial solution
by combing iXware Fax with iXware
Scanning.
Key Features
• Route inbound fax traffic to the user, multifunction printer (MFP), or both
• Send faxes from your MFP, any e-mail or desktop application and Business Applications
• Integrate with Xerox MFPs based on Xerox Extensible Interface Platform (EIP), Server Fax
Kit, scan to e-mail, scan with metadata, etc.
• Integrate with email servers such as Lotus Domino and MS Exchange through iXware
Gateway (SMTP), all without a connector
• Templates for Lotus Notes or MS Outlook make sending a fax or text message (SMS) as
easy as sending an email
• Capture header information, cover pages, delayed transmission, delivery report, fax
distribution lists, automatic fax overview, central message conversion, and reporting
• Archiving integration modules are available for archiving software using Metadata, XML,
Filegate and others with MS SharePoint, Xerox DocuShare, etc.
• Other integration modules are available for SAP, Navision, Microsoft Dynamics and others
• Fax printer driver (LANFax)
• AD/LDAP support for single user management without alterations to the AD/LDAP
schematics
Business Challenge
Global
http://www.ixware.com
More and more types of communication find their way through your organization. Businesses
need a clear overview of all kinds of communication and must be able to manage them in
order to maximize productivity, improve responsiveness, and reduce costs.
Key Challenges Addressed by iXware Fax Server
• Compliance: Xerox and iXware can "close the leak" in the audit trail for fax traffic, helping
organizations achieve compliance with Sarbanes Oxley, Basel II, HIPAA, local legislation,
ISO requirements and others.
• Archiving: More and more organizations are realizing that a paper archive is cumbersome,
costly and ineffective. A digital archive is infinitely more practical and cost effective. iXware
converts fax traffic into a digital format, making it part of the digital workflow and the
digital archive.
• Cost savings: Important examples are productivity gains (printing, waiting in line for the
fax, waiting for the delivery report, etc.), consolidation of telephone lines (fewer lines
required with greater availability) and depreciation and maintenance of conventional fax
equipment.
• Case files: Availability of accurate and up-to-date files is important to any organization. In
some industries it's mission critical. Lawyers, accountants, notaries, banks, insurance
companies and realtors are just a few examples.
• Efficiency: Through integration of iXware with Xerox MFPs, email applications, archiving
solutions and business applications such as ERP and CRM, faxing effectively and efficiently
becomes part of the business process.
• Transparency: Centralization and digitization create uniformity of process as well as
transparency of fax traffic.
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Workflow Solutions Catalog 2014
iXware Online Fax Service
Overview
The iXware Online Fax Service is a smart,
global, cloud fax service which combines
the convenience of electronic fax with
walk-up fax integration to your Xerox
MFP, creating a single, comprehensive
fax solution.
Key Features
• Unique cloud fax platform
• Low investment... pay as you go, with pre-paid Fax Credit bundles
• Integrated with email for inbound and outbound faxing, and with Xerox EIP-enabled MFPs
for outbound faxing
• All inbound and outbound fax traffic digitized
• Perfect solution for VOIP migration/integration
• All fax transmissions digitally archived
• Monitors fax activity with a digital audit trail
• Always up-to-date with the latest fax technology
• Nearly infinite capacity
• Proven technology
Global
Business Challenge
http://www.ixware.com
Companies increasingly need to incorporate fax traffic into digital workflows and processes.
Faxing remains an important, often mission-critical, means of communication. Its importance
is in no way diminishing.
Key Challenges Addressed by iXware Online Fax Service
• Compliance: Xerox and iXware can "close the leak" in the audit trail for fax traffic, helping
organizations achieve compliance with Sarbanes Oxley, HIPAA, Basel II, EU Directives, ISO
requirements, local legislation, etc.
• Cost savings: Important examples are productivity gains (printing, waiting in line for the
fax, waiting for the delivery report, etc.), consolidation of telephone lines (no lines required
while at the same time getting greater capacity) and depreciation and maintenance of
conventional fax equipment
• Case files: Availability of accurate and up-to-date files is important to any organization. In
some industries it's mission critical. Lawyers, accountants, notaries, insurance companies
and realtors are just a few examples.
• Efficiency: Through integration of iXware with Xerox MFPs, e-mail applications, archiving
solutions and business applications such as ERP and CRM, sending and receiving a fax
effectively and efficiently becomes part of the business processes.
• Transparency: Centralization and digitization creates uniformity of process as well as
transparency of fax traffic.
• Archiving: Paper archives are cumbersome, costly and ineffective. A digital archive is
infinitely more practical, reliable, secure and cost effective. iXware digitizes fax traffic,
making it part of the digital workflow and the digital archive.
• Carbon Footprint: iXware helps reduce a company's carbon footprint by making
conventional fax equipment - and associated energy consumption and waste - redundant.
With fax to email, the number of fax messages actually printed is reduced. Faxes which do
need printing can be printed on both sides of the paper.
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Workflow Solutions Catalog 2014
Omtool AccuRoute®
Overview
Omtool AccuRoute is the enterprise-class
document scanning and handling
platform that allows your organization to
take control of its information from when
it's created until its end-of-life.
North America
http://www.omtool.com
Key Features
• Capture paper and electronic information for efficient document handling with distributed
end-user access
• Compatible with any networked scanner, scan-enabled digital printer, copier, fax, or
multifunction printer (MFP)
• Convert paper and electronic documents into a variety of formats including text-searchable
PDF, TIFF, JPEG, RTF, and TXT
• "One-Button Simple" operation (when combined with a Xerox Extensible Interface Platform
(EIP)-enabled multifunction printer) allows you to tell your documents where to go and
what to do when they get there. Download brochure - AccuRoute with Xerox EIP
• Create rules for personal and public document handling that may be saved for re-use and
are accessible from any "smart" MFP
• Compress documents up to 80% of their original file size, reducing electronic transmission
(bandwidth) and storage
• User-friendly desktop interface that directly leverages existing applications that you are
familiar with
• Comply with corporate record retention policies and document archive requirements with
comprehensive tracking and document archiving functionality
Business Challenge
Business processes today require documents in specific formats such as PDF or TIFF files. Data
storage limitations and transmission restrictions require documents to be compressed
whenever possible.
Key Challenges Addressed by Omtool AccuRoute®
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Lost, misplaced or misdirected files
High real estate costs required for paper file storage
High courier or retrieval costs from off-site storage locations
Disaster recovery and business continuity protection in the event paper documents are lost
or destroyed
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Workflow Solutions Catalog 2014
OpenText Fax Products
Overview
OpenText fax products improve the flow
of your company's vital information
through fax and document distribution
solutions. Whether your organization is
small, medium or large, OpenText fax
products increase employee productivity
and decreases paper-based operational
costs. "The clear market leader in
enterprise fax" - Frost and Sullivan,
Enterprise Fax Market Report. November
2010 "The leader by a large margin" Davidson Consulting, Computer-Based
Fax Markets, 2009-2014. June 2010
OpenText offers the broadest and most
comprehensive suite of fax solutions in
the market. OpenText fax products
include RightFax
RightFax, the market-leading
network fax server solution, FaxPress
FaxPress, the
market-leading fax appliance solution,
and Fax Appliance A102 / A104
A104, an
entry-level appliance for smaller
businesses. Together, the solutions
automate time-intensive manual faxing
processes by integrating them into your
business applications and systems.
Asia
Tel: +971 4 390 0281
Email: salesmea@opentext.com
http://faxsolutions.opentext.com
Europe
Key Features
The OpenText RightFax fax server has been the market leader for 25 years, integrating secure
fax automation into email, front offices, MFPs, and back office systems and applications. It
addresses your organization's needs to:
• Lower costs
• Increase employee efficiency
• Integrate fax seamlessly from within business applications
• Send and receive faxes by integrating fax with your MFPs
• Unify communications for voice, data, and fax
• Prove compliance and improve audit-readiness
Download brochure Watch video The OpenText FaxPress family includes the following
products:
• FaxPress Premier Appliance: an enterprise-level analog fax server available in 4 to 16 fax
channel densities, specially designed for businesses and workgroups with high fax traffic
• FaxPress Enterprise Redundant Appliance: a family of digital fax servers with redundant
hardware, designed for business-critical faxing
Download brochure The Fax Appliance A10x is designed for small- to medium-sized businesses
to make sending and receiving faxes easy and cost-effective. Unlike other network fax
solutions which were designed for large enterprises, the A10x is a simple all-in-one fax
appliance and contains all required hardware and internet fax software. The A10x allows users
to send and receive faxes directly from their email client or web client and it saves each fax
digitally for easy storage. If you can print a document, you can fax it using the included Printto-Fax driver. The Fax Appliance A10x gives you easy, reliable faxing at highly competitive
pricing. Download brochure Watch video
Business Challenge
Your business faces increasing pressure to improve employee and process productivity, and to
reduce operational costs. With OpenText fax products, you can integrate and automate fax
and document distribution with your existing business applications and devices to reduce
costs, increase employee productivity and decrease risks associated with stand-alone fax
machines and insecure email communications. Network administrators and IT teams deal with
complex, time-consuming challenges every day. Faxing shouldn't be one of them. Computerbased, network fax servers offer a high quality, low maintenance enterprise fax solution well
suited for organizations involved in fax-intensive industries. Fax servers allow organizations to
consolidate assets and technology to reduce Total Cost of Ownership (TCO), to save time,
resources and office space, and remain compliant with increasing regulations on documents,
data and communications.
Tel: +31 (0)23 565 2333
Email: saleseurope@opentext.com
http://faxsolutions.opentext.com
North America
Tel: 800-304-2727
Email: faxsolutions@opentext.com
http://faxsolutions.opentext.com
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Workflow Solutions Catalog 2014
OpenText Fax Products Continued
Key Challenges Addressed by OpenText Fax Products
• Wasteful spending on document delivery: Paper, printing, postage, and mail are driving up
costs
• Too many stand-alone devices: Fax machines, printers, copiers and scanners are increasing
equipment costs along with excessive phone lines and long distance costs
• Security/compliance is compromised: Traditional methods are error-prone, slow, and do not
support a variety of compliance mandates such as logging and tracking
• Reliability: "I sent it to you." "I didn't receive it". Traditional methods equal lost documents,
no proof
• IT investments are being consolidated: Xerox MFPs and OpenText fax solutions are
replacing stand-alone fax machines with document delivery functionality
• Worker productivity remains low: Too many organizations use old technology that wastes
employee time
• IT help desk expenses: Stand-alone devices that aren't networked and integrated with
software products drain in-house and outsourced resources
• Unable to retrieve documents and data: Many organizations lack adequate search
functionality they need for quick access to documents that have been delivered or received
53
Workflow Solutions Catalog 2014
Sagemcom XMediusFAX®
Overview
XMediusFAX is Sagemcom's award
winning fax software solution that is
crafted to fit any enterprise looking for a
software-based fax server that is reliable,
highly scalable, easy-to-integrate and
connects any existing Voice over IP
(VoIP) or other telecommunication
environment. For paper-intensive markets
such as finance, insurance, healthcare,
legal, manufacturing, education and
public sector that rely heavily on faxing,
XMediusFAX ensures that all faxes reach
their destination safely and securely.
Download free trial
Global
http://www.sagemcom.com
xmediusfax.sagemcom.com
Key Features
• Address the global VoIP migration trend: Enhance productivity, streamline your operations
and lower total cost of ownership (TCO) with an easy migration of your fax requirements
from your legacy telephone network infrastructures to VoIP.
• Address diverse fax deployment drivers: Respond to specific industry regulatory
requirements (i.e., HIPAA, Sarbanes-Oxley Act), evolving infrastructures (i.e., Unified
Communication [UC], Enterprise Content Management [ECM], 'branch' optimization) and
flexible Enterprise Resource Planning (ERP) / Customer Relationship Management (CRM)
application integration. Enable adoption of more economical, eco-friendly core
technologies (i.e., Fax over IP [FoIP], virtualization, SIP trunking) and integration of versatile
multifunction printers (MFPs).
• Simplified usage and administration: Deliver considerable and rapid return on investment
(typically 1 to 6 months). Boost productivity (typically 90%) by leveraging your VoIP
infrastructure and eliminating the need for expensive fax boards, dedicated analog lines
and the need to manually process paper faxes.
• Least cost routing: Reduce telecom costs by up to 90% over traditional faxing, and
drastically reduce fax charges in multi-branch organizations.
• Interoperability: Reduce business process costs by seamlessly interoperating with VoIP
gateways, IPBXs, voice mail systems (Unified Messaging/UC applications including
Microsoft Exchange 2010), LDAP directories, ECM/ERP applications, and MFPs.
• Feature rich integration tools: Preserve all your key business processes with XMediusFAX's
robust application integration tools based on industry standard technologies (i.e., Java/
CORBA, XML, web services, and Python scripting).
• Security and compliance: Maintain industry security and compliance regulatory
requirements with a built-in advanced user/admin control, management and encryption
features. XMediusFAX enables the protection of document privacy and compliancy
facilitation (i.e., HIPAA , Sarbanes-Oxley Act). Sensitive documents in TIFF or PDF format
are routed to approved recipients and designated secure printers / MFPs.
• Fax survivability: Offer advanced capabilities that provide failover solutions and "selfhealing" mechanisms through a variety of deployment models (i.e., high availability,
disaster recovery, remote branch survivability) to ensure corporate fax business continuity is
maintained and downtime is minimized.
• Scalable and adaptable platform: Expand your faxing capacity by simply licensing extra
channels – typically no extra hardware or thirdparty kits are required. XMediusFAX can also
adapt to your current environment, interoperating with your existing fax boards to preserve
your infrastructure investments.
• Future-proof fax server investment: Secure your investment through an easy migration path
to VoIP deployment, while standards-based SIP and H.323 support ensure compatibility
with today's and emerging VoIP systems.
• Faxing anywhere, anytime and from any device: Allow users to send and receive faxes from
a wide spectrum of interfaces (i.e., desktop email clients, MFPs, cell phones, etc.) using
simplified and unique operations.
• Key core technologies supported: Enable unprecedented flexibility to rapidly and easily
deploy cost-effective and green optimized solutions by leveraging T.38-based FoIP with
XMediusFAX.
Business Challenge
Most business already have tight control of their fleet of MFPs and have integrated them with
high productivity software. However, there is one critical application that most organizations
have yet to fully integrate with their MFPs: Fax.
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Workflow Solutions Catalog 2014
Sagemcom XMediusFAX® Continued
Key Challenges Addressed by Sagemcom XMediusFAX®
• Inconsistent user experience across departments/offices leading to low productivity: Branch
offices often carry different Xerox MFPs which may offer different user interfaces and
functionality. For mobile workforces who are often under tight deadlines, learning how to
use a new device each time they move offices can be frustrating.
• Lack of security control over sensitive documents: In a traditional faxing environment,
anyone can view and access confidential documents. Without a secure way of accessing
only your authorized fax documents, anyone can view your sensitive information.
• Elevated overall IT investments: Traditional fax environments require investing in analog
fax kits and maintaining a larger number of fax lines within your organization.
55
Workflow Solutions Catalog 2014
Streem Alert®
Overview
Streem Alert provides a reliable and easyto-use rapid notification system that
delivers critical and routine information
via telephone, cell phone, fax, text
messaging (SMS), PDA, pager, and email
with immediate results.
North America
http://www.cleo.com
Key Features
• Send and receive Broadcast messages via web page, telephone, or multifunction printer
• Voice, text, digital images, and electronic or hard copy message delivery for interoperability
• Output options including phone, cell phone, PDA, pager, email, fax, or any combination of
these methods
• User and List Authentication for added security
• List management and organization
• Import existing lists
• Notification to individual recipients 'on the fly'
• Automatic text to voice conversion
• Import existing text and audio messages
• Record .wav files via telephone or PC
• Standard and custom cover page options for fax
• Response and acknowledgement via touch-tone (DTMF), including surveying capabilities
• Tracking via real-time status reports
• Reports identifying successful and unsuccessful delivery attempts, along with responses and
acknowledgements
Business Challenge
Critical information needs to be delivered into the hands of personnel, departments, and
others quickly. Recipients need to receive the message regardless of their physical locations, in
a format that expands their existing communication capabilities, and is compatible with
existing systems.
Key Challenges Addressed by Streem Alert®
• Reduce and eliminate costs associated with direct mail, phone trees, and other manual type
of notification processes
• Speed distribution of routine and critical information
• Utilize existing resources
• Security and privacy of communication
• Regulatory compliance
• Efficiency and productivity
• Inefficient and incomplete tracking and reporting
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Workflow Solutions Catalog 2014
Streem Connect™
Overview
Streem Connect is a centralized, universal
communication software with the ability
to send, receive, print, archive, and track
information through the familiar
environment of the Xerox multifunction
printer or email client. Streem Connect
combines Streem Fax™ and Streem
Alert® into one offering and enhances
security and accuracy when connected to
an Xerox Extensible Interface Platform™
(EIP)-enabled MFP. With Streem Connect,
users can fax, email, and send phone
messages and alerts only to authorized
recipients. Any unauthorized fax number,
phone number, email address or text will
be rejected and the users will be notified
via an immediate rejection notice printed
at the MFP.
Key Features
• Turnkey: A "total" solution that is configured, installed, and supported by Streem.
• Secure and accurate: Information will be sent only to the intended recipients, because a
pre-determined list of fax numbers, email addresses, and phone numbers are based on a
user's login credentials.
• Compatible: Integrate with Xerox multifunction printers.
• Capable: Systems sized based on customer volume requirements.
• Scalable: Licensed by the number of ports used allowing for unlimited users.
• Prepared: Dedicated Customer Solution Specialist works closely to provide training and
transition additional workflows for internal applications.
Business Challenge
Critical information needs to be delivered into the hands of personnel, departments, and
others quickly – wherever they are located. Streem Alert and Streem Fax allow businesses to
reduce costs and improve information and data processing efficiencies.
Key Challenges Addressed by Streem Connect™
• Security and privacy of information
• Regulatory compliance
• High costs associated with manual faxing, document delivery and management, direct mail,
phone trees, and other types of notification processes
• Inefficient and incomplete tracking information
North America
http://www.cleo.com
57
Workflow Solutions Catalog 2014
Streem Fax™
Overview
Streem Fax software does much more
than add faxing capabilities to Xerox
multifunction printers. It utilizes the
familiar environment of the MFP to
create a communications system that
can send, receive, print, archive, and track
information.
Key Features
• Turnkey: A "total" solution - configured, installed, and supported by Streem
• Compatible: Integrate with Xerox multifunction printers, email servers (Exchange, Lotus
Notes, GroupWise, SMTP), web servers, existing telco resources, and a multitude of third
party applications
• Capable: Systems are sized based on your volume requirements.
• Scalable: Licensed by the number of ports used allowing for unlimited users.
• Prepared: Dedicated Customer Solution Specialist works closely with you to provide training
and to transition additional workflows for internal applications.
Business Challenge
Streem Fax allows businesses to reduce costs and improve information and data processing
efficiencies.
North America
http://www.cleo.com
Key Challenges Addressed by Streem Fax™
• Lost productivity and related charges due to manual faxing and data management
processes
• High costs of document delivery and management, including equipment and supplies
• Vulnerable data due to inadequate security and privacy of communication
• Meeting regulatory compliance requirements and adhering to guidelines
• Unsatisfied customers due to undelivered or misplaced fax pages
• Limited access to paper documentation
58
Office Workflow Solutions
Mobile solutions
Productivity anywhere your business takes you
As mobile as workforces are today, mobile print needs to be convenient, simple and secure. Xerox
offers a suite of powerful and flexible mobile print solutions that are IT friendly. Xerox solutions
support device printing to nearly any printer brand or model, with robust authentication,
accounting and security. Our mobile solutions provide a simple, hassle-free experience – and
enable print when, where, and how you need it.
Your Business Challenges
• Many mobile users do not have the ability to print.
• When printing is available from a mobile device, pages are often reformatted or print quality
is degraded, making prints unusable
• Mobile professionals need a secure way to print their office documents.
• Companies want a user- and IT-friendly solution that prints from various brands of mobile
devices, to various brands of printers.
• Your partners, clients and customers have a need to print conveniently at your site.
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
Mopria™ Print Service
Overview
Xerox is committed to simplifying the
way works gets done in an increasingly
mobile workplace so you can focus more
on what matters most – your real
business. As a founding member of the
Mopria Alliance, our membership
positions us to shape future innovation in
the mobile printing arena and ensures
that both our current and future
technologies are interoperable with the
quickly evolving mobile workplace.
Key Features
• Intuitive mobile printing experience
• Standard way to connect to a Xerox ConnectKey 1.5 Technology-enabled printer/MFP and
send a print job across different mobile devices
• Mobile printing solution that works for businesses within IT BYOD policies
• Supported for users of Android Kit Kat (4.4 or greater) based devices using a free download
available in the Google Play store
• Currently, printing can be accomplished on a Mopria-enabled mobile device from the email,
gallery, and web browser applications. In the future, other apps may be available that offer
this feature.
Business Challenge
People want to print from their mobile devices, yet over 50% of smartphone users and over
35% of tablet users do not know how to print from their device because they don't have a
printer that connects to their mobile device. (Source: IDC: Mobile Device Users/Non-Users:
Print, Scan, Document Management, March 2013)
Key Challenges Addressed by Mopria™ Print Service
• Mobile device users don't have access to a printer or the mobile device does not support
mobile printing
• There is no universal way to print from Android devices
• Desire to print from your most popular applications
• Unprecedented growth in smartphones and tablets driving a need for PC-like print
capabilities without the hassle
• Mobile users cannot figure out how to set up printing from their mobile apps
• Mobile users cannot find the printing app on their mobile devices
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Workflow Solutions Catalog 2014
Xerox Mobile Express Driver™
Overview
Subtract hassles from traveling or
working in multiple locations. Download
just one printer driver and you're good to
go wherever your work takes you. The
Xerox Mobile Express Driver™ is a single,
universal printer driver you can download
to your PC and print to virtually any
PostScript device on your network,
including printers made by other
manufacturers. Instead of downloading
individual printer drivers for each product
in each office you travel through, you can
download the single, simple, Mobile
Express Driver.
Global
http://www.xerox.com
Key Features
• Automatically detects your location based on your local network and updates your current
printer list with preferred printers for that location
• Tells you instantly which printers are online and available to you every time you print
• Sorts devices in your printer list based on status, location, name, etc.
• Displays detailed feature options to help you choose the best printer for your job
• Works with Xerox and non-Xerox PostScript printers and multifunction devices
• Automatically configures itself to offer users 100% of the features available in most Xerox
printers
• Provides a consistent, simple interface for all printers
printers, making it easy to find and choose the
features you need
• Automatically puts last-used printer (for that location) at the top of your current printer list
• Saves favorite printer settings for each application
application. For example, if you always print emails
in black & white, on both sides of the paper, those settings can be automatically applied to
any printer you choose in any location
• You can install Mobile Express Driver yourself
yourself, with a few mouse clicks
• No tracking down an IT technician to help you find the right printer, identify IP addresses or
install drivers in a new location
• Dynamic printer discovery automatically updates your printer list with new features and
status
• Allows users the ability to specify alternate subnets to search for each given location. This is
particularly handy for wireless PC users where print devices are typically on a separate
network segment.
• Forward compatible with future Xerox products, meaning you don't need to upgrade your
drivers when you add new equipment to your fleet
• Built-in, online help assists users with troubleshooting and support for Xerox products
worldwide, in 26 languages
• Dynamic pre-configuration allows IT administrators to change "pushed" driver settings
without re-installing drivers or breaking certification
• Password Manager organizes multiple passwords (for features like Secure Print) on different
Xerox devices
• Earth smart features let you configure a variety of paper saving features on your Xerox
product in one convenient place. For instance, Print Job ID prints job/user information in the
margin of the first page to eliminate costly and wasteful banner pagesXerox also offers a
free universal printer driver ideal for IT administrators and large enterprises. Learn more
about the Xerox Global Print Driver.
Business Challenge
Traditionally, to send jobs to a printer or MFP, you had to download a different driver for each
device. This became especially complicated for traveling users who printed to many devices in
multiple locations. Too many printer drivers cluttered systems and slowed productivity.
Key Challenges Addressed by Xerox Mobile Express Driver™
• Multiple drivers clutter users' systems
• Different interfaces to learn for each printer driver
• Traveling users need to locate and connect to various networks and download various
printer drivers each time they visit a new location
• Difficult to download and install drivers for many users
• Difficult to connect and print to new devices on existing networks for many users
• Lost productivity creates frustration for users
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Workflow Solutions Catalog 2014
Xerox PrintBack
Overview
You already use a printer with your
desktop or laptop computer. Now you've
added a smartphone and/or tablet into
your work life – accessing email, viewing
documents, and integrating your device
with other business processes formerly
confined to your computer. With Xerox
PrintBack, you can extend the printing
capabilities of your computer to your iOS
and Android™-based smartphones and
tablets. Ideal for environments where
software and solutions are installed by
individuals, Xerox PrintBack enables
printing to the default printer you
already use with your computer. Plus, it
supports the most common office file
types (Microsoft® Office documents,
PDF, etc.) and delivers uncompromised
print quality.
Key Features
With PrintBack, Xerox is offering a personal-class solution that enables mobile printing from
your mobile device. If you need to print during the course of your job, you most likely have a
printer installed for use with your computer. By taking advantage of this existing capability,
PrintBack delivers:
• Support for the documents you already print from your computer
computer, including Microsoft
Office* (Word, PowerPoint®, Excel®), Adobe® PDF, and more
• High-quality output
output, because the print driver (and its default settings) installed on your
computer are used to print the job
• Job submission simplicity
simplicity, because the use of the online service avoids issues with printer
discovery and selection
• Support for any printer
printer, regardless of connection type, print technology, or manufacturer
• Photo Shoot mode submits photos for mobile printing and/or saving as you take them
within the application, a handy feature for realtors and others who take photos on the go
Additionally, PrintBack takes advantage of the connection it establishes between your device
and your computer by allowing you to easily save documents or photos from your device to
the Downloads folder on your computer, or to your Dropbox account – either during a print job,
or instead of a print job. * Supporting software must be present on your host computer
Business Challenge
Smartphones and tablets are being rapidly adopted, and are becoming more integral in
business environments and processes. Email is now readily available on the go, and more
information is consumed away from your desk than ever before. While mobile apps have
bolstered the capabilities of such devices in new and unexpected ways, printing remains a
difficult capability to harness.
Global
http://www.xerox.com
Key Challenges Addressed by Xerox PrintBack
• Customers do not have access to a printer that supports mobile printing from their mobile
devices
• Customers' smartphone and tablet devices do not have printing capabilities
• It is confusing and time consuming to print from smartphone and tablet devices
• Often when printing from smartphone and tablet devices, pages are reformatted, and/or
print quality is degraded, making prints unusable
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Workflow Solutions Catalog 2014
Xerox Pull Print Driver
Overview
The Xerox Pull Print Driver allows users of
popular "Pull Printing" solutions to use
one single, configurable print driver for
their printing needs with compatible
Xerox products. This will simplify
deployment and usage for both IT and
customers who use solutions such as
Xerox Secure Access, Equitrac Office, and
YSoft SafeQ.
Key Features
• Lets IT managers qualify, deploy and manage all supported print devices on the network
using a single driver in a Pull Print environment
• Quick installation
installation: users can immediately use the driver without requiring IT assistance
• Easy to use across an enterprise
• Forward compatible with future Xerox products, meaning you don't need to upgrade your
drivers when you add new compatible equipment to your fleet
Business Challenge
Traditionally, to print a printer or MFP, a different printer driver is required for each device. The
burden often falls on IT administrators to set up, manage and configure each driver.
Key Challenges Addressed by Xerox Pull Print Driver
Global
http://www.xerox.com
•
•
•
•
Multiple drivers clutter users' systems
Multiple print queues for compatible printers cause confusion and extra IT work
Extensive testing needed to determine which print driver to use in a Pull Print Group
Lost productivity due to IT administrators and users learning new interfaces for each printer
driver
• Increased frustration caused by lost productivity
• Onus is on IT administrators to qualify, load and manage drivers and print queues for
server-based workflows
• Increased costs for companies due to added IT administration
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Workflow Solutions Catalog 2014
Xerox Secure Access Unified ID System™
Overview
Xerox Secure Access Unified ID System
integrates your Xerox multifunction
systems with your existing employee/
student ID PIN or badge providing a
flexible and convenient authentication
system. Allow your staff, employees or
students to send documents to a
centralized print server. Then at any
multifunction printer on the network
they'll simply log in with a swipe of their
magnetic or proximity ID card or their
PIN to securely print their job. This easy
and secure access to documents reduces
the risk of leaving confidential
information lying unclaimed on the
printer. Secure Access is also IT-friendly
as the automatic access card registration
features allows new users to self-register
their cards. The first time a new user
swipes their card they will be prompted
to link their card with Secure Access by
entering their user account login. Once
this is done, the card is associated with
Secure Access and the user will have
access to all associated multifunction
printers.
Global
http://www.xerox.com
Key Features
• Card-based user identification allows users to login at the MFP with their pre-existing
identification card
• Double your security with our two-factor card-based identification option which adds a
required pin/password login at the MFP
• Follow-You Printing® allows print jobs to be securely retrieved at any Secure Accessenabled device
• Additional Follow-You Printing flexibility with Xerox Extensible Interface Platform (EIP)
(EIP)enabled devices include:
Users can choose the documents to be released or deleted from the print queue
Print and Save feature allows a user to release a pending print job, and retain for later
reprint
Determine the number of copies desired
Obtain additional information about a pending print or fax job to help determine the
user, when the job was sent, and what will be printed Learn more about EIP technology
• One identification step now logs the user into the device for all walkup device and network
features
• Personalized scan templates and automated workflows are displayed at the device user
interface based on the user's credentials. This feature is available with select scanning
solutions such as ScanFlowStore™
❍
❍
❍
❍
Business Challenge
In today's regulatory climate, businesses need sophisticated ways of safeguarding their data.
In addition, IT managers are looking for ways to protect the assets on their network.
Multifunction systems are a logical place to secure networks and enhance document
information security.
Key Challenges Addressed by Xerox Secure Access Unified ID
System™
• Trend towards increased security to protect all devices on the network
• Network-connected MFPs are growing at a high rate
• Increased network resources are necessary to handle improved MFP capabilities such as
network scanning or scan to email
• Governmental and regulatory policies
• Rising document costs
• Doing more with less – improving worker productivity
• Trend towards printing forms on demand instead of warehousing potentially outdated
material
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Workflow Solutions Catalog 2014
Xerox® Mobile Print
Overview
There's a better way to print. From any
mobile device to any brand of printer,
Xerox Mobile Print raises your
productivity everywhere your business
takes you – whether you're out and
about or simply in another part of your
building. Take the mystery and anxiety
out of wireless and mobile printing with a
truly flexible solution that's simple,
convenient and secure. Be more
productive wherever you are. With Xerox
Mobile Print, businesses of all shapes and
sizes can help their workforce be more
efficient. It provides a high level of
security to ensure information stays
confidential and eliminates the need to
rely on others to print sensitive
documents.
Key Features
Simplified printing that simplifies your life
• Print all popular document formats, including Microsoft Office Suite and PDF, without losing
your formatting.
• Choose between an easy-to-use Mobile App or simple email submission.
• IT managers and administrators no longer need to manage unique drivers for various print
devices – print from any mobile device, to any printer, regardless of brand.
Convenient
• Raises the bar on printing, giving you just what you need, right when you need it.
• Whether you're traveling, at a client's office or just away from your desk, you can quickly
find the most convenient enabled printer.
• You have total control over the way you deploy your solution – you can manage it yourself
or let us take care of everything.
Secure
• Control when each document releases to the printer.
• Manage allow/block listings to ensure users have the correct access.
• Choose the Cloud setup for greater control or opt for an on-site setup that installs behind
your firewall. Either way, it frees your staff to focus on more complex issues that drive your
core business.
Business Challenge
Global
http://www.xerox.com
It's no secret that mobile technology has changed the way we work. Smartphones, tablets and
other mobile devices are now the fastest-growing segment of the computing market –
however, the ease of printing from these devices hasn't kept pace. IT staff and administrators
are challenged to manage every driver of every printer these mobile devices may need to print
to.
Key Challenges Addressed by Xerox® Mobile Print
• Many mobile users do not have the ability to print.
• Mobile professionals are looking for a simple, secure, way to print their office documents.
• Companies want a user- and IT-friendly solution that prints from various brands of mobile
devices, to various brands of printers.
• Your partners, clients and customers have a need to print conveniently at your site.
65
Office Workflow Solutions
Output management
Xerox Multifunction Printers (MFPs) produce outstanding image quality and color or black and
white reproduction. To make sure all devices print seamlessly throughout your enterprise with
colors that match your brand - without having to tap valuable IT resources - Xerox has a suite or
output management solutions to fit your business.
Xerox output management solutions can integrate into your environment, making it convenient
for anyone to print and be able to reproduce accurate color across your Xerox MFPs.
To eliminate concerns about installing print drivers, our gold-level membership in the SAP Printer
Vendor Program provides you with the tools to easily manage Xerox print devices - with a fast,
easy to install wizard. When connected to a Novell Netware Network, it makes sure the proper
print is downloaded when users connect to a printer.
When it comes to color accuracy, Xerox can help with either a software solution at your device or
state-of-the-art “in the cloud” technology. So you can be sure that color is consistent and meets
the requirements of your internal or external customers whose print demands require multiple
devices or print locations - without loss of quality.
Benefits for your business:
• Improved productivity for both IT and end users due to elimination of printer driver
installation hassles
• Less waste of resources due to operator error
• Greater visibility into real-time printer status, so downtime can be addressed quickly
• Reduced time and money spent on contract proofing
• The best possible color reproduction for graphic arts, photo printing, color continuous feed,
and any other business where accurate color is critical
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
ASPColorManagement by CMI
Overview
Businesses need to achieve constant and
assured color output as part of their
overall successful business strategy.
ASPColorManagement offers Cloud/SAAS
based color management solution for
quality, productivity and workflow
efficiencies. This solution helps Xerox
customers retain and expand their
success, without needing complex
software or costly investment in staff
training. ASPColormanagement.com is
revolutionary in end user ease of use
coupled with state-of-the-art "in the
cloud" technology, giving another strong
advantage to any Xerox customer in
today's market.
Global
http://www.cmicc.com
Key Features
• Manage multiple color devices across the enterprise
• Simulate brand colors with the most accurate results to conform to company branding
• Process Corrected Aims allow all print processes to be checked to theoretical, predicted or
base line output
• Unique TRC builder to get multiple engines inline via linearization
• Lowest Common Denominator and Proofing Profiles create ICC profiles on the fly with
gamut reduction of total environment
• Device Link Profiles - inclusive preserve functions
• Multi Color Process Printing (5-8 color) creates Pantone® libraries for multi color printers
• Supports Windows and Mac platforms
Business Challenge
Printed communication needs to be in the highest quality and brand colors need to be
accurate. Our color management solution can help you with that, but can be complex and
require high investments in software and training/consulting.
Key Challenges Addressed by ASPColorManagement by CMI
•
•
•
•
•
•
Need for repeatable and predicable color quality, across different machines
Wasted paper and ink due to operator trial and error
High IT costs
Offset simulation – full color match is not needed but it must look like offset
Toner reduction for cost savings
Color management across multiple devices
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Workflow Solutions Catalog 2014
aycan xray-print™
Overview
aycan's xray-print solution lets you print
radiological and other medical images on
plain paper (vs. film) at near diagnostic
quality to reduce medical hardcopy cost
by 90%. The solution fits seamlessly into
both traditional and PACS workflows.
Key Features
• Connect DICOM modalities (MRI, CT, US etc.) to a certified Xerox printer: DICOM 3.0 basic
Grayscale/Color print Service Class Provider (SCP)
• Connect PACS workstations to a certified Xerox printer
• Near diagnostic quality paper print in black & white and color
• LookUp Tables for modality-individual quality settings: DICOM 3.0 presentation LUT SCP
• Remote administration
• FDA classification: Image communication device (class 1 Exempt, Sec. 892.2020)
Business Challenge
North America
http://www.aycanmedicalsystems.com
Hospitals (radiology departments) and imaging centers are making the transition to digital
with the goal to be filmless and therefore reduce cost. But referring physicians are still asking
for hardcopy images together with the report (diagnosis).
Key Challenges Addressed by aycan xray-print™
•
•
•
•
•
Cost pressure that hospitals and imaging centers are under
Hard copies are still required despite digital technology and its work processes
Filmless hospitals are an illusion like a paperless office
High cost to transport film to referring physicians via couriers
High labor cost to track, file, and transport film
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Workflow Solutions Catalog 2014
CGS Oris Press Matcher™
Overview
ORIS Press Matcher™ is ideal for
enterprises that need accurate color
results between digital color and
conventional sheet-fed offset. The ORIS
Press Matcher™ solution provides industry
standard color management across the
enterprise. For print buyers, it provides
short run color at the same quality as
sheet-fed.
Key Features
• Ensures compliance with color industry standards, such as FOGRA, Pantone™, and ICC
• Uses ORIS Color Tuner color management technology to produce standardized, high-quality
color across multiple platforms
• Hotfolders automatically transport and process digital files from any Windows or Mac OS
computer
• Compatible with all major digital file formats for prepress workflows, including PDF/X,
composite or separated PDF and PostScript, EPS, DCS (version 1 and 2, single or multi-file),
JPEG, TIFF, TIFF/IT-P1,1-Bit TIFF, Scitex Handshake CT/LW, Scitex NLW, NCT and CopyDot.
Business Challenge
Color is essential to a successful print marketing campaign. Accurate color reproduction can
mean the difference between success and failure. With so many different printing choices,
however, consistent color is not always easy.
Europe
Key Challenges Addressed by CGS Oris Press Matcher™
Tel: +49 6182 9626 0
http://www.cgs-oris.com
• Compliance with color industry standards such as:
FOGRA
Pantone™
ICC
• Time and money spent on proofing for accurate color rendition
• Operator errors
North America
❍
❍
❍
Tel: US: 612-870-0061; Mexico: +52 (55)
5666-1950
http://www.cgs-oris.com
69
Workflow Solutions Catalog 2014
SAP Device Types for Xerox Printers
Overview
Access the enhanced printing
functionality of your Xerox printers and
multifunction printers in your SAP
environment with device types developed
by Xerox and approved in the SAP Printer
vendor program. As a gold-level
participant in the SAP® Printer Vendor
program, Xerox provides seamless
connectivity between SAP systems and
your Xerox printers and MFPs. And as an
SAP customer, you benefit from having
Xerox device types available right from
SAP's online delivery model. Whether you
are using an existing Xerox product or
plan to upgrade, you can be assured that
you will have printing continuity within
your SAP environment. You also have the
peace of mind of knowing that you can
contact SAP for support regarding any
device type issues. As an active member
in the SAP Printer Vendor program, Xerox
keeps device types current and in line
with SAP release updates. The device
types developed by Xerox are available
for the legacy R/3 system and newer ERP
releases all the way up to current SAP
offerings.
Key Features
• Simplex or duplex printing – print single- or double-sided documents
• Finishing – output tray location, single/dual stapling, multi-staple positioning, and punching.
Check the availability of finishing features on your printer.
• Input tray source – pull paper stock from up to six different trays
• POSS page format – support for SAP's Print Options for SAPscript and SAP Smart Forms
(POSS)
• Secure printing – print secure jobs. Contact Xerox technical support for assistance.
• Job Based Accounting (JBA) – manage printer user accounts. Check the availability of this
feature on your device (may require separate application software to track accounting on
the printers). Contact Xerox technical support for assistance.
• Printer banner sheet – enable/disable printer banner sheets
• Intelligent barcode printing – available with Xerox SAP PostScript and PCL Intelligent
Barcode Solutions Download SAP intelligent bar code solutions
• Unicode printing – for ordering the Xerox International Unicode Printing kit, please contact
your customer sale representative or technical support
Global
http://www.xerox.com
70
Office Workflow Solutions
Variable data
Studies have shown that by creating customer communications with personalization,
customization and impactful color you can improve readership, response rate and revenue. But a
challenge for many businesses is to find a variable data solution that integrates with existing
equipment, is easy to use and can produce sophisticated looking documents.
Xerox has partnered with software providers to solve this challenge, providing you with solutions
to transform generic documents into stronger marketing material with the power of
personalization. These solutions are windows-based and can be accessed right from the PC
desktop. There’s no need for any special knowledge - we even provide templates and drag-anddrop functionality to add areas of personalization, so users don’t need special design skills.
When it comes to transactional documents, our solutions help you create a wide variety of
invoices, statements and other documentation with information pulled from your existing
databases. Output is easily printed to all devices across the organization, including desktop,
multifunction light production and production in monochrome or full color. And because these
solutions are designed to work with your devices, documents RIP and print quickly.
Benefits for your business:
• Increased document effectiveness with relevant personalization and strategic use of color
• Improved response times, order values and customer retention
• Reduced print costs and waste with efficient workflow and verification and checking features
• Lower production, postage and material costs by combining transactional and promotional
information into one document
Workflow Solutions Catalog 2014
Workflow Solutions Catalog 2014
Objectif Lune PrintShop Mail
Overview
PrintShop Mail Suite is a software
solution for creating personalized
communications and professional one-toone documents. It helps organizations
capture new customers with highly
personalized communications and
increase response rates. PrintShop Mail
Suite works in any business environment
and is offered as a modular solution with
a desktop edition for producing one-off
pieces and an optional web version for
managing and producing ongoing and
repetitive communications: PrintShop
Mail Design VDP assembly tool allowing
users to map variable fields onto a predesigned document. PrintShop Mail
Design is offered in two versions:
• PrintShop Mail Starter: Allows users to
print up to 100,000 records
• PrintShop Mail Production: Unlimited
printing
PrintShop Mail Web Web extension of
the VDP assembly tool (PrintShop Mail
Design) allowing users to publish
document templates to a web interface
for online ordering, management and
production of repetitive jobs.
Global
http://www.objectiflune.com
Key Features
PrintShop Mail Design Key features
featuresDesign
Design
• Intuitive user interface
• Wizard for creating expressions and business rules
• Instant preview and warning display for verification and error prevention before printing
• Free barcode library
• Supports Unicode and double-byte characters
Production
• Page picking per record in multi-page designs
• Preflight check on variable data
• Serialization and crash numbering
• Layout repetition and multi-up printing, such as label printing
• Print through-the-stack for easy sorting of multi-ups after cutting operation
• Paper tray selection and subset finishing
Print Automation Combined with a PlanetPress workflow tool from Objectif Lune, PrintShop
Mail documents can be archived, sent by email or fax. PrintShop Mail Web Key Features
FeaturesDesign
Design
(from PrintShop Mail Design)
• Intuitive design and publishing interface with drag 'n' drop
• Open architecture
• Document control with easy modification of printer output and settings
Ordering
• PDF workflow
• Easy image upload, database upload and form filling
• Instant preview and validation of print run
• Multi-lingual interface based on users' preferences
• Intuitive and branded interface
• Configuration of user access and permissions for greater control over documents and
ordering process
Production
• Powerful production features: imposition, duplex printing, page picking, subset finishing,
and barcodes
• Output to numerous printing formats to ensure printing at rated speed
• XML integration
• Optional B2C and Payment Module for online payment
• Flexible pricing architecture and support of print quotes
• Automated email notification which can also be personalized
• Order approval support
• Offsite hosting support
In addition, PrintShop Mail Web is easy to install. Within minutes, the user is up and running,
with no need for professional services.
Business Challenge
Most printed communication is not read or acted upon. A 2% response rate is the norm. The
variable data printing tools available to combat this low response rate often have vital
limitations.
72
Workflow Solutions Catalog 2014
Objectif Lune PrintShop Mail Continued
Key Challenges Addressed by Objectif Lune PrintShop Mail
• Low complexity transactional VIP tools produce high volumes but can personalize on only a
very basic level
• Application-specific tools (plug ins) are available but can only be used with one design
application, such as Quark XPress or InDesign
• Slow speeds
speeds, very basic personalization, and network congestion are limitations of
traditional Mail Merge applications
73
Workflow Solutions Catalog 2014
XLPrint PARIS Enterprise
Overview
Paris® software is a low-cost Windowsbased solution that can assist customers
in moving from their current fragmented
creation and production systems of
document development to an optimized
workflow. The solution pays for itself and
increases productivity immediately.
PARIS software is a user based document
creation and output management
system that enables organizations and
service providers to produce and
maintain transactional documents of any
type to print, email, fax and archive.
PARIS is designed for rapid deployment
of applications and rapid return on
investment.
Europe
http://www.xlprinteurope.com
North America
http://www.usa.xlprint.com
Key Features
• WYSIWYG (what you see is what you get) in real time for re-composition of transactional
documents
• Secure web access for job management
• Production Spooler running as a service to automate the flow of documents into and out of
the Paris system
• Conditional Rules for personalized text and optimized output
• Importing of dynamic charts, graphics, barcodes, signatures, Windows™ applications and
images
• Multi-channel delivery – print (PS, PCL, Native PDF), email, fax, Electronic Document output
• Supports VMWare
Business Challenge
Change is constant in today's business. The ability to change transaction documents rapidly
and deploy them instantly via changing media is the key to keeping pace with your desire for
growth and cost saving.
Key Challenges Addressed by XLPrint PARIS Enterprise
• Wasting time, money and resources
resources, due to inefficient document formatting and document
output management system
• Loss of customers due to the lack of effective communications
• Lack of new business due to the inability to produce cross marketing communications from
existing host data
• Lack of competitive edge caused by poor processes related to poor document design
• High DSO due to poor design or inefficient document production
• High cost of postage due to inability to pre-sort postal communications upstream before
print process
• High cost of document distribution due to inability to distribute and print locally or web
publish
• Effective use of color in business documents to maximize the return on the document
• Over-consuming natural resources due to poorly designed transaction documents
74
©2014 Xerox Corporation. All rights reserved. Xerox®, CentreWare®, ConnectKey®, DocuMate®, DocuShare®, FreeFlow®, Global Print Driver®, Mobile Express Driver®, Scan to PC Desktop®, SMARTdocument Travel®,
WorkCentre®, Xerox Extensible Interface Platform®, Xerox Secure Access Unified ID System®, and XMPie® are trademarks of Xerox Corporation in the United States and/or other countries.
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