Operator’s Guide
Ve r s i o n 1 . 2 . 0
Your guide to using the Imagistics Electronic
Document Processing Systems
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TRADEMARKS:
The official name of Windows 98 is Microsoft Windows 98 Operating System.
The official name of Windows Me is Microsoft Windows Me Operating System.
The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
The official name of Windows XP is Microsoft Windows XP Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft
Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, TrueType and LaserWriter are trademarks of Apple Computer Inc. in the US and other countries.
PostScript is a trademark of Adobe Systems Incorporated.
Netscape is a trademark of Netscape Communications Corporation.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
Novell, NetWare, and NDS are trademarks of Novell, Inc.
3Com is a trademark of 3Com Corporation.
The Bluetooth trademark is owned by Bluetooth SIG, Inc.
Other company names and product names in this manual are the trademarks of their respective companies.
The technology of Dartcom is used in the scanning process.
COPYRIGHT:
Copyright  1999-2002 Imagistics International Inc.. All Rights Reserved.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v
Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Supplemental References . . . . . . . . . . . . . . . . . . . . . . . . . . . x
1 Overview. . . . . . . . . . . . . . . . . . . . . . . .
Features and Functions . . . . . . . . . .
Software Components . . . . . . . . . . .
System Requirements. . . . . . . . . . . .
Accessing Online Help . . . . . . . . . . .
Frequently Asked Questions. . . . . . .
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2 Installing Client Software . . . . . . . . . . .
Installing from the CD-ROM . . . . . . .
Installing Windows Software. . . . . . .
Installing Windows Printer Drivers . .
Installing Macintosh PPD Files . . . . .
Installing Printer Drivers . . . . . . . . .
Enabling LPR/LPD Printing . . . . . . .
Enabling IPP Printing . . . . . . . . . . . .
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10
13
16
17
18
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ipc1-im8130 Operator’s Guide
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2
3
4
5
7
i
Installing Macintosh PPD Files . . . . . . . . . . . . . . . . . . . . . . 38
Installing Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Configuring and Retrieving Printer Options . . . . . . . . . . . . . 52
3 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Introducing Print Properties . . . . . . . . . . . . . . . . . . . . . . . . 60
How to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Basic Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Controlling the Operation of the Controller . . . . . . . . . . . . . 68
Monitoring the Print Queue. . . . . . . . . . . . . . . . . . . . . . . . . 70
Creating and Using Department Codes . . . . . . . . . . . . . . . . 79
Document Properties in Windows . . . . . . . . . . . . . . . . . . . . 84
Using Extended Print Functionality. . . . . . . . . . . . . . . . . . . 95
Layout and Finishing Options . . . . . . . . . . . . . . . . . . . . . . 103
Document Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Using Print Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Postscript Printing From Windows Applications. . . . . . . . . 125
Releasing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
4 Monitoring Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Customizing Document Monitoring . . . . . . . . . . . . . . . . . . 136
Running the Document Monitor . . . . . . . . . . . . . . . . . . . . 142
Queue Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Checking Device Status . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Checking Job Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Deleting Current Print Jobs . . . . . . . . . . . . . . . . . . . . . . . 152
Releasing Proof Print Documents . . . . . . . . . . . . . . . . . . . 152
Event Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Interpreting Messages, Warnings, and Errors . . . . . . . . . . 154
Locating a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Troubleshooting a Connection. . . . . . . . . . . . . . . . . . . . . . 155
5 Printer Utility (End User Mode) . . . . . . . . .
Printer Utility Overview . . . . . . . . . . . . .
System Requirements . . . . . . . . . . . . . .
Opening Printer Utility . . . . . . . . . . . . .
Logging In . . . . . . . . . . . . . . . . . . . . . . .
Managing Print Jobs . . . . . . . . . . . . . . .
Managing Scan Jobs . . . . . . . . . . . . . . .
Setting Your Preferences . . . . . . . . . . . .
Managing Counters. . . . . . . . . . . . . . . .
ii
. . . . . . . . . . . . . 159
. . . . . . . . . . . . . . 160
. . . . . . . . . . . . . . 160
. . . . . . . . . . . . . . 160
. . . . . . . . . . . . . . 161
. . . . . . . . . . . . . . 165
. . . . . . . . . . . . . . 168
. . . . . . . . . . . . . . 171
. . . . . . . . . . . . . . 172
ipc1-im8130 Operator’s Guide
6 Basic Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
ipc1 Document Monitor Error Conditions . . . . . . . . . . . . . 176
ipc1 Document Monitor Error Messages . . . . . . . . . . . . . . 177
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
ipc1-im8130 Operator’s Guide
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ipc1-im8130 Operator’s Guide
Preface
This Operator’s Guide provides detailed instructions for installing the
printer drivers and using them to print to Imagistics’ Electronic
Document Processing Systems. It also describes how to use the job
monitoring utility, ipc1 Document Monitor, and the web-based
application, Printer Utility to monitor and manage print jobs.
This preface defines the scope and audience of this guide and introduces
the printing functions you can perform with the Electronic Document
Processing System.
Introduction
Electronic Document Processing System
This release represents an upgrade to both systems, integrating
management and use while upgrading features on both.
Congratulations on purchasing the Imagistics Electronic Document
Processing System. These high-speed feature-rich systems incorporate
Imagistics multifunctional digital copiers with the integrated controllers
to provide a one-source solution for all your document copying and
network printing needs.
The Electronic Document Processing System pairs the im8130/im6530
digital copier with the ipc1-im8130 controller.
ipc1-im8130 Operator’s Guide
v
For example, you can:
„
„
„
„
„
Print confidential documents that are held in the print queue until
you enter a personal Document Identification Number (DIN) to release
the job at the copier.
Proof print copies so that you can preview and approve a job before
printing multiple copies.
Schedule printing jobs to take advantage of lower network traffic or
non-peak copier usage.
Perform complex document layout and assembly options, such as
booklet printing, sheet insertion, page interleaving, stapling, and hole
punching.
Enhance document appearance with image overlays, watermarks,
and advanced graphics quality settings.
Contents of the ipc1-im8130 Client CD-ROM
„
„
PCL6 and PSL3 printer drivers
Macintosh PPD file, Imagistics_ipc1-im8130.sit, and Imagistics_ipc1im8130.OSX
„
AGFA font manager and font collection
„
ipc1 Document Monitor
„
Operator’s Guide
„
Scan Operator’s Guide
„
Document Manager Operator’s Guide
„
README.TXT file
Intended Audience
Who Should Read This Guide?
This guide is intended for users interested in exploiting the features of the
Electronic Document Processing Systems. Network Administrators, or
those responsible for managing network print functions, may also find
sections of this guide useful, especially those on using ipc1 Document
Monitor or Printer Utility to monitor print queues.
This guide is not intended for digital copier service technicians or
operators. For information on using and maintaining the Imagistics
digital copier, refer to the Operator’s Guide for Copying Functions or
contact your Imagistics authorized dealer for support.
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ipc1-im8130 Operator’s Guide
Scope
This guide assumes that you are familiar with the software applications
you use to create documents for printing. Document setup or applicationspecific printing functions are not covered in this guide.
ipc1-im8130 Operator’s Guide
vii
Styles and Conventions
This guide employes several typographic styles to visually convey
information. The following table lists the styles and illustrates their use.
Styles and Conventions Used In This Guide
STYLE
USAGE DESCRIPTION
EXAMPLE
BOLD, SANS
SERIF FONT, ALL
CAPS
All hard keys on the copier
control panel.
Press START.
SANS SERIF FONT,
ALL CAPS
All soft keys and function
tabs on the copier LCD touch
screen.
Press ADMIN.
Bold, sans serif
font, initial caps
Names of buttons, controls,
tabs, and menu options
(items).
Double-click Properties and click Services.
From the Start menu, choose Programs >
Imagistics ipc1-Client Software > ipc1
Document Monitor.
Courier
Screen messages and text
you type in a field or at the
command line.
Type the following command: setup.exe
<Brackets
enclosing
variable text>
Variable text that is to be
replaced with specific text
applicable to your network.
Enter GL<device name>, where device
name is the Microsoft Computer Name
assigned to the controller.
Italic, blue,
underlined
Cross-reference to additional
information.
See, Scanning on page 25 for the steps
required to scan images.
Light blue and
underlined
Indicates text that is linked on
a web page. This text is not
linked in the documentation.
Click the Install Software link at the
bottom of the page.
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ipc1-im8130 Operator’s Guide
Manual Organization
Chapter 1, Overview on page 1 summarizes the functionality afforded by
the feature-rich, intuitively configured printer drivers and job monitoring
utilities, ipc1 Document Monitor, and Printer Utility.
Chapter 2, Installing Client Software on page 9 provides detailed
procedures for adding printers, configuring printer ports, and
downloading drivers from the controller or a network location.
Additionally, this chapter explains how to install the Macintosh PPD file
to enable both AppleTalk and LPR printing from a Macintosh client
workstation.
Chapter 3, Printing on page 59 describes how to set up different types of
print jobs and perform more advanced document production and
assembly options from Windows, Macintosh, and Unix workstations.
Chapter 4, Monitoring Jobs on page 135 explains how to access and use
the ipc1 Document Monitor utility to monitor job status on the controller.
Chapter 5, Printer Utility (End User Mode) on page 159 explains how to
access and use this web-based device and job management utility.
Chapter 6, Basic Troubleshooting on page 175 provides information on
some of the common operational errors that can occur when printing to
the controller.
ipc1-im8130 Operator’s Guide
ix
Supplemental References
In addition to the information in this guide, the following reference
materials are available to assist you in using and optimizing your
controller:
Operator’s Guide for Copying Functions
This manual describes the digital copier functions: how to make copies,
maintain the copier, and troubleshoot mechanical and copying problems.
Quick Start Guide
The purpose of this guide is to introduce the controllers, summarize
installation and operational procedures, and describe system
requirements and specifications. A printed copy of this manual ships with
the controller.
Administrator’s Guide
You can find the .pdf version of this guide on the ipc1-im8130 Admin’s
Client CD-ROM. It is intended for the network administrator and contains
detailed information for installing, configuring, and troubleshooting the
controller.
Document Manager Operator’s Guide
You can find the .pdf version of this guide on the ipc1-im8130 Admin’s
Client CD-ROM and on the ipc1-im8130 Client CD-ROM. It contains
information on storing, managing, editing, and printing documents using
the web-based tool, Document Manager.
Scan Operator’s Guide
You can find a .PDF version of this guide in the ipc1-im8130 Client CDROM. It provides information on enabling network scanning functionality
via the controller and includes procedures for configuring scan
functionality using the web-based utility, Printer Utility. The guide also
provides instructions for local scanning and remote management of scan
jobs.
Application-SpecificOnline Help
All of the Electronic Document Processing System software and drivers
come with application-specific online help. Click Help or choose the
x
ipc1-im8130 Operator’s Guide
options from the Help menu. For web-based help in
Printer Utility, click the Help link.
Contents and Index
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ipc1-im8130 Operator’s Guide
1
Overview
The Electronic Document Processing Systems were designed for users
who want network printing capability that provides maximum flexibility
but requires minimum set up and monitoring.
This chapter summarizes the functionality afforded by the printer drivers
and the job monitoring utilities, ipc1 Document Monitor and Printer
Utility. It also explains how to use online help and lists the minimum
system requirements for client workstations.
ipc1-im8130 Operator’s Guide
1
Features and Functions
Extensive Client Platform Support
The controller supports printing from IBM-compatible PC, Macintosh, and
Unix workstations. Not all features are supported on all platforms,
however.
Various Port Options
You can map the controller to print to a Network, IPP, or LPR port.
Multiple Job Types
Job Types refer to the way the Imagistics digital copier handles a print
job.
„
„
„
„
„
Normal requires no special handling and is the most frequently used
printing mode.
Scheduled Print lets you specify the time and date at which to print
a job.
Private Print allows you to hold a job in the print queue until you
enter a Document Identification Number (DIN), at the copier front
panel to print the job.
Proof Print prints the first copy of a multi-copy job then awaits your
approval before printing the remaining copies.
Overlay Image File prints a document element, such as text or
graphics, to a file so that you can superimpose it on other documents.
Professional Finishing Options
Depending on the type of finishing units you have installed on the digital
copier, you can choose to sort, group, fold, and staple your documents
(including saddle-stitching) and punch binding holes along the top or side
edge.
Sophisticated Document Layout and Assembly Options
With the controller, you can choose whether to print your document as
you have set it up in the application, or to impose printer-driven
document layout options such as printing in Book Format or printing
Multiple Pages per Sheet.
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ipc1-im8130 Operator’s Guide
Additionally, the printer drivers provide the ability to print selected pages
on different media. This includes printing front and back covers, inserting
sheets at predefined positions within the document, or interleaving pages
so that every other page is inserted blank or printed on a different type of
media.
Watermark and Image Overlay Support
Watermarks are a great way to subtly convey useful information about
your printed documents. Common watermarks include Confidential,
Draft, and Original. Several watermarks have been pre-defined for use
with your documents, or you can create and save your own custom
watermarks.
Watermarks consist of text. Image Overlays can be any combination of
text, graphics, or other document elements. Printing watermarks
consumes fewer resources than using Image Overlays, so you should use
watermarks wherever possible, particularly when printing speed is an
issue.
Software Components
Printer Drivers
Printer drivers are software components that enable application programs
to interact with the printer. Each controller comes with two printer
drivers, GL-PCL6, and GL-PSL3 (PostScript), which offer document print,
layout, and assembly functions that are not available with many
applications. The ipc1-im8130 drivers differ, so make sure that you are
using the correct driver for each digital copier.
ipc1 Document Monitor
This utility allows you to monitor all jobs and control your own current
jobs. With the notification feature enabled, ipc1 Document Monitor
informs you of copier or printing events, such as paper-out or cassette
open, before you walk to the copier to find your job incomplete or
unsuccessful.
Printer Utility
Printer Utility, an embedded web-based device and job management tool,
allows you to monitor and manage your print jobs over the Internet using
either Netscape Navigator or Internet Explorer.
ipc1-im8130 Operator’s Guide
3
Document Manager
Document Manager allows you to store, edit, and manage post-print
(prior to hard-copy release) and scan documents. It provides two
predefined system folders called Department and Public and lets you
create a user account and private folders.
System Requirements
Before installing the software, make sure your network and client
workstations meet the following minimum requirements:
Operating System and Networking Requirements
„
Windows 98
„
„
„
„
„
„
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Microsoft Service Pack 5 or higher
Novell Client v4.6 or higher with Z.E.N works Starter Pack and
Service Pack 1 are required to run IPX-based SNMP access and
Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Windows 2000
„
„
„
4
Novell Client v3.3 is required to run IPX-based SNMP access and
Novell printing.
Windows NT 4.0
„
„
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Windows Me
„
„
Novell Client v3.1 and Client Service Pack 1 are required to run
IPX-based SNMP access and Novell printing.
Microsoft Windows 2000 Service Pack 1 or higher
Novell Client v4.7 or higher with Z.E.N works Starter Pack is
required to run IPX-based SNMP access and Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
ipc1-im8130 Operator’s Guide
„
Windows XP
„
„
„
„
Novell Client v4.82 or higher is required to run IPX-based SNMP
access and Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Macintosh
„
Operating System version 8.0, 8.5, 8.6, 9.0, or Mac OS X
„
LaserWriter 8 printer driver
Unix
„
SPARC platform running Solaris v 2.5x, 2.6, or 7.0
„
PA-RISC platform running HP-UX
„
RS6000 platform running IBM AIX 4.3.x
„
Linux platforms
E-mail Requirement
E-mail software must be installed to use the Send to E-mail function.
Supported Browsers
You can use the web-based Printer Utility from a Windows, Macintosh, or
Unix operating system environment. The following browsers are
supported:
„
„
Internet Explorer 5.0 or higher for the Windows operating system
Internet Explorer 5.0+ or Netscape Navigator 4.78 or higher for
Macintosh
„
Internet Explorer 5.0+ or Netscape Navigator 4.76 or higher for Unix
„
Other TCP/IP-enabled browsers.
Note: Other TCP/IP-enabled browsers have not been tested and may
produce unpredictable results.
Accessing Online Help
Online help is a fast and simple way to find the answers to questions you
may have about using an application. This section explains how to access
and search the online help for the Electronic Document Processing
System from a workstation running the Windows operating system.
ipc1-im8130 Operator’s Guide
5
Printer Driver Online Help
To access the printer driver Help, click the Help button from any property
page, and then click the Contents link at the top of the page. This opens the
complete online help system.
ipc1 Document Monitor Online Help
To access the help system for ipc1 Document Monitor, choose Contents and
Index from the Help menu or click the Help button at the bottom of the
page.
Printer Utility Help
Printer Utility includes extensive web-based help to assist you in
performing both end-user and administrative functions. The help system
organizes information into task-oriented, procedural topics so that you
can easily perform your monitoring and management jobs.
To access the web help topics and index from Printer Utility, click the Help
link at the bottom of the page.
How to Find a Help Topic
In Help, click one of the following tabs:
„
To browse through topics by category, click the Contents tab.
Topics are organized into books. Double-click the book or click the
plus sign to the left of the book to expand the list of related help
topics.
To collapse the topic, simply click the link once more. Also, within
most topics, you can see related topics by clicking the Related Topics
button.
„
„
„
Within a topic, click the Related Topics links to jump to step-by-step
procedures.
To see a list of index entries, click the Index tab, and either type a word
or scroll through the list.
To search for words or phrases that may be contained in a Help topic,
click the Search tab.
In the left frame of the Help window, click the topic, index entry, or phrase
to display the corresponding topic in the right frame.
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ipc1-im8130 Operator’s Guide
Frequently Asked Questions
This section provides answers to questions about performing various
tasks.
How Do I Run ipc1 Document Monitor?
Once you have installed the client application, ipc1 Document Monitor, it
starts automatically when you launch the Windows operating system.
Note the icon in the taskbar at the bottom-right corner of the screen.
If you have previously exited the application, you must restart it from the
Start menu: select Programs > Imagistics ipc1-Client Software > ipc1 Document
Monitor.
How Do I Enable/Disable ipc1 Document Monitor?
Right-click the ipc1 Document Monitor taskbar icon. Choose Enable or
Disable from the shortcut menu, as applicable.
How Do I Monitor Print Jobs?
Right-click the ipc1 Document Monitor taskbar icon. You will see a list of
all the printer drivers you have installed. Select the one to which you
submitted the job and select ipc1 Document Monitor. The tabbed dialog
box that opens displays both device and job status information.
ipc1-im8130 Operator’s Guide
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8
ipc1-im8130 Operator’s Guide
2
Installing Client Software
For client workstations with the Windows operating system, this chapter
provides detailed instructions for installing the client software from
CD-ROM, and for adding printers, configuring printer ports, and
downloading drivers from the controller or a network location.
For Macintosh client workstations, this chapter explains how to install
and configure the Macintosh PPD file to enable both AppleTalk and LPR
printing.
Installing Unix filters is not covered here, as it is an administrative
function that can only be performed with root privileges. For instructions,
refer to the Administrator’s Guide.
ipc1-im8130 Operator’s Guide
9
Installing from the CD-ROM
The InstallShield setup program automatically installs the client software
components you select:
„
GL-PCL6 Printer Driver for the ipc1-im8130 controller
„
GL-PSL3 Printer Driver for the ipc1-im8130 controller
„
ipc1 TWAIN Driver
„
ipc1 Document Monitor
„
AGFA Font Manager and font collection
Preparation
If ipc1 Document Monitor is present on your workstation, you must close
it. To do so, right-click its icon in the system tray and choose Exit from the
short-cut menu.
If you have a previous version of the Imagistics software installed on the
workstation, the setup program detects it. Alternatively, you can use the
Add/Remove Programs option, accessible from the Windows Control Panel, to
delete the old software before beginning the installation process.
Running the Client Setup Program
For this installation, you need the Imagistics ipc1-im8130 Client CD-ROM.
1
Insert the CD-ROM in the workstation CD-ROM drive.
If AutoRun is enabled, the setup program, InstallShield Wizard, begins
automatically and leads you through the setup procedure.
If AutoRun is not enabled, select Run from the Start menu and enter the
following command:
<D>: \setup.exe
Replace D with the letter mapped to your CD-ROM drive.
2
Click OK to launch the setup program.
If you are installing a non-US English version, you are asked to select
a language from the Choose Setup Language dialog box.
3
If requested, click the drop-down menu arrow and select a language.
If the installation program detects a previous version of the software,
it opens the Client Setup Maintenance Program.
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ipc1-im8130 Operator’s Guide
4
If upgrading your software, click Remove to delete all previously
installed components.
5
Follow the on-screen instructions to complete installation.
See Installation Options on page 11 for an explanation of the
installation options.
Click Next on each screen to continue. To cancel the installation, click
Cancel.
6
When the installation is complete, restart the computer.
Installation Options
The installation program prompts you to:
„
Accept the license agreement.
„
Choose a destination location or accept the default folder.
Note: If you select a different file folder the directory name must
conform to the MS-DOS® operating system naming conventions. The
file name can have a maximum of eight characters, and it must have
a three-character extension.
„
Select the type of setup: Typical, Complete, or Custom.
„
Select the components:
„
„
Imagistics ipc1 Document Monitor
„
Imagistics GL-PCL6 Printer Driver for each controller
„
Imagistics GL-PSL3 Printer Driver for each controller
„
Imagistics ipc1 TWAIN Driver
„
AGFA Font Manager and Font collection
Select the port
In this step you connect the Imagistics controller to your local printer
port. The port names to connect to are:
„
„
„
\\<device name>\DSSC for printers that require either Printer
Control Language (PCL) 6 or PostScript
\\<device name>\GL_PCL6 for printers that require Printer
Control Language (PCL) 6
\\<device name>\GL_PS for PostScript printers
If the controller has been setup as a Novell printer, you must specify
the Netware queue, that is:
\\server\queue name
ipc1-im8130 Operator’s Guide
11
or browse the Netware network to locate the print queue.
A separate icon represents each driver. For example:
Browse for Printer Window
Note: Only the Windows 98/Me operating systems automatically
create the printer port. If you are using the Windows NT or Windows
XP/2000 operating systems, you must manually create the printer
port after installing the printer drivers.
Finishing the Installation
When the setup program finishes copying the necessary files to the
workstation, it prompts you to view the Readme file. Deselect this option,
if you want, and then click Finish to exit the InstallShield Wizard.
Verifying Installation
Verify that the specified software has been installed. If it does not appear,
repeat the preceding steps.
Removing Client Software
1
If the program you want to remove is open, close it.
2
Insert the CD you used when you installed the software.
If AutoRun is enabled, the setup program, InstallShield Wizard,
begins automatically.
If AutoRun is not enabled, select Run from the Start menu and enter
D: \setup.exe (where D is the CD-ROM drive location) in the text
box to launch InstallShield Wizard.
12
ipc1-im8130 Operator’s Guide
The setup program automatically detects previously installed versions
and opens the Client Setup Maintenance Program.
3
Select Remove to remove the appropriate components from the
workstation.
4
Follow the InstallShield Wizard prompts as files are removed from the
workstation.
5
Click Finish to exit the setup program.
6
Restart the computer.
You may have to reboot your system before all components, such as
the program items from the Start menu, are completely removed.
Installing Windows Software
The client software includes the ipc1 Document Monitor print job
monitoring utility, printer drivers for PCL and PostScript (PS), the ipc1
TWAIN Driver, and the AGFA Font Manager.
Considerations and Limitations
„
„
„
The ipc1 Document Monitor utility monitors only ipc1-im8130
devices. It does not support any third party printer drivers. ipc1
Document Monitor cannot locate or interrogate the controller if it has
been set up as a NetWare NDPS printer or NPRINTER.
You must install a printer driver and map it to the controller to access
it using ipc1 Document Monitor.
You can view all jobs in the print queue, including controller-resident
jobs, but can only delete your own jobs.
Prerequisites
Make sure that the client workstation meets the following minimum
requirements:
„
Windows 98
„
„
Novell Client v3.1 and Client Service Pack 1 are required to run
IPX-based SNMP access and Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
ipc1-im8130 Operator’s Guide
13
„
Windows Me
„
„
„
„
„
„
„
Novell Client v4.6 or higher with Z.E.N works Starter Pack and
Service Pack 1 are required to run IPX-based SNMP access and
Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Microsoft Windows 2000 Service Pack 1 or higher
Novell Client v4.7 or higher with Z.E.N works Starter Pack is
required to run IPX-based SNMP access and Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Windows XP
„
„
„
Microsoft Service Pack 5 or higher
Windows 2000
„
„
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
Windows NT 4.0
„
„
Novell Client v3.3 is required to run IPX-based SNMP access and
Novell printing.
Novell Client v4.82 or higher is required to run IPX-based SNMP
access and Novell printing.
The Microsoft Client for NetWare can replace the Novell Client
except for NDPS printers.
At least 60 MB free disk space on the destination drive; 120 MB for
optimal performance.
To ensure successful implementation:
„
Close all Windows applications before installing the new software.
If an old version of Imagistics client software is installed, right-click
the document monitoring application icon in the system tray, then
choose Exit from the short-cut menu.
„
If your workstation had a previous version of Imagistics software
installed, the setup program detects it and opens the Client Setup
Maintenance Program. Click Remove to delete all previously installed
components.
You can also use the Windows Add/Remove Programs option, accessible
from the Windows Control Panel, to delete the old software.
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ipc1-im8130 Operator’s Guide
Client Setup
1
Insert the ipc1-im8130 Client CD-ROM into the workstation CD-ROM
drive. If Auto-Run is enabled, the InstallShield Setup Wizard starts
automatically.
Otherwise, choose Run from the Start menu and then locate the
Setup.exe file on the CD-ROM. Click OK to launch the setup
program.
2
3
Follow the Setup Wizard through the installation steps. When
prompted:
„
Enter a destination directory or accept the default location.
„
Select the drivers and fonts to install.
„
Enter the network path to the printer or the queue name.
„
Select a program group or accept the default.
When the setup program finishes copying the necessary files to your
computer, it prompts you to view the Readme file and launch ipc1
Document Monitor. Deselect either or both options, if you want, then
click Finish to exit the Setup Wizard.
Note: Only the Windows 98/Me operating system automatically
creates the printer port. If you are using the Windows NT,
Windows 2000, or Windows XP operating systems, you must
manually create the printer port after installing the printer drivers.
Uninstalling Client Software
1
If open, close the ipc1 Document Monitor application.
2
Insert the ipc1-im8130 Client CD-ROM into the CD-ROM drive. If
Auto-Run is enabled, the InstallShield Setup Wizard starts
automatically.
Otherwise, choose Run from the Start menu and then locate the
Setup.exe file on the CD-ROM. Click OK to launch the setup
program.
The setup program automatically detects previously installed versions
and opens the Client Setup Maintenance Program.
ipc1-im8130 Operator’s Guide
15
3
Select Remove to uninstall all previously installed components from
the client workstation.
4
Follow the setup wizard to remove files from the workstation.
5
Click Finish to exit the setup program.
You may need to reboot the workstation before all of the components,
for example the program items from the Windows Start menu, are
removed.
Installing Windows Printer Drivers
Adding Printers in a Windows Environment
Install the drivers as part of the InstallShield client software setup
process. Later, as required, add, re-install, or update drivers in the
following ways:
„
Run the Setup program.
Use the Client Setup Maintenance program to install selected drivers
if you have the original or an updated ipc1-im8130 Client CD-ROM or
can access it on a network directory. For instructions, refer to
Installing from the CD-ROM on page 10.
„
Download the drivers from the controller.
Drivers are automatically downloaded by pointing to the shared
printer on the controller in a Microsoft peer to peer environment.
Similarly, if the controller has been set up as an NDPS printer, the
drivers configured for the selected printer agent are automatically
downloaded.
Caution! This method may install outdated drivers if the controller
has not been updated with the most recent driver software. For
instructions, refer to Download the Drivers from the Controller on
page 18.
„
Install the drivers from a disk or a network location.
Use the Add Printer wizard to install driver software by locating the
driver setup.inf file either on the ipc1-im8130 Client CD-ROM or in a
primed network directory. This is the method you must use if printing
to a Novell, IPP, or LPD queue. You must also configure a Microsoft
port for the printer.
For procedures, refer to Configuring Microsoft Printer Ports on
page 26.
„
16
Install drivers from Printer Utility
ipc1-im8130 Operator’s Guide
If the system administrator has uploaded drivers to the controller,
you can install the drivers on your workstation using the Install
Software link in Printer Utility. See Install Drivers from Printer
Utility on page 25.
These procedures are described in detail below .
Enabling LPR/LPD Printing
To set up a client workstation for LPR printing:
1
Install the Microsoft TCP/IP Printing Services software.
2
Add an LPR Port and map it to the controller using the Microsoft Add
Printer wizard.
This procedure is described in detail below .
Enabling IPP Printing
IPP printing enables printing to the controller over the Internet. To
establish IPP printing services:
1
Install the printer and assign it to an IPP port.
2
Configure the IPP port properties by opening the Printers folder and
right-clicking the IPP printer icon.
For additional information, see Configuring an IPP Port on page 36.
Installing Macintosh PPD Files
Considerations and Limitations
„
„
„
The Imagistics Macintosh PPD (PostScript Printer Description) file
contains information about controller-specific features and works in
conjunction with the standard Macintosh LaserWriter printer driver
(version 8.6.5 or higher for Mac OS 9.2).
If the Macintosh PPD sit file is used (Mac OS 9), it is compressed in
the StuffIt format. It automatically decompresses when it is copied to
the System Folder: Extensions: Printer Descriptions folder, providing the
StuffIt program is installed on the workstation. The Mac OSX PPD is
not compressed and can be copied directly into Macintosh HD\
Library\Printers\PPDs\Contents\Resources\en.lproj.
The controller supports both LPR and AppleTalk printing from
Macintosh systems.
ipc1-im8130 Operator’s Guide
17
„
„
Enable Macintosh printing from the LCD touch screen or using
Printer Utility.
To use LPR/LPD printing, also enable LPD printing from Printer
Utility.
Prerequisites
1
If you are using the uncompressed Imagistics PPD (for OSX) file, go to
step Step 4. Otherwise, continue with step Step 2.
2
Drag the PPD Stuffit file, Imagistics_ipc1-im8130.sit, from the ipc1-im8130
Client CD-ROM to your workstation desktop.
3
Double-click the stuffed file icon on the desktop to open it. To extract
the Macintosh PPD file, you must have the Stuffit utility on the client
system. Continue with step 5.
4
Select and drag the language folder containing the Imagistics_ipc1im8130.PPD file to the Desktop.
5
Enable Macintosh LPR printing or Macintosh Appletalk printing. Both
methods are described in detail in Installing Macintosh PPD Files
on page 38.
Installing Printer Drivers
Download the Drivers from the Controller
The following procedure is the preferred method for downloading drivers
from the controller. The method is known as Point-And-Print.
1
Browse the network for the controller device.
2
After you find the device on the network, click it.
Printer icons appear named: dssc, GL_pc16, and GL_ps.
3
„
„
„
Double-clicking an icon has the following result:
If you double-click the GL_pc16 icon, the PCL6 printer driver is
installed on your system.
If you double-click the GL_ps icon, the PSL3 printer driver is installed
on your system.
If you double-click the dssc icon, the PCL6 printer driver is installed
on your system.
The following procedure explains how to install drivers using the Add
Printer wizard.
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ipc1-im8130 Operator’s Guide
1
From the Start menu, choose Settings > Printers.
2
Double-click Add Printer to launch the Add Printer wizard.
Add Printer Wizard
3
Click Next.
4
Depending on the operating system, select the following option:
„
„
For the Windows 98/Me/2000/XP operating systems, click
Network Printer.
For the Windows NT operating system, click Network Printer Server.
5
Click Next. The operating system displays the Add Printer wizard
dialog box.
6
Enter the printer path or locate the printer on the network.
For Windows 98/Me/2000/XP operating systems, specify the
network path or queue name for the controller:
„
„
\\<device name>\GL_PCL6 for printers that require Printer
Control Language (PCL) 6
\\<device name>\GL_PS for PostScript printers
For the Windows NT operating system, click Network Printer Server.
If the controller has been setup as a Novell printer, you must specify
the NetWare queue, which is: \\<server>\<queue name>, or browse
the Netware network to locate the print queue.
ipc1-im8130 Operator’s Guide
19
A separate printer icon represents each printer driver.
ipc1-im8130
drivers
Browse Window
7
Locate the appropriate driver and click
OK.
Note: If the Add Printer wizard detects previously installed driver
software, it prompts you to either keep or replace the existing driver.
If the controller software has been recently updated, replace the
driver. Otherwise, keep the existing driver.
8
Follow the on-screen instructions until the wizard notifies you that
the printer driver has been installed successfully.
The new printer appears in the Printers folder
Install the Drivers from a Disk or a Network Location
The procedure for installing drivers from their setup.inf files and
configuring the Microsoft port for the printer varies depending on whether
you are printing to the controller as a:
„
Shared printer in a Microsoft peer to peer environment, or
„
Queue-based printer in the Novell environment
Note: If you install the drivers from a network location instead of
using the setup.exe program, the printer fonts may not be installed.
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ipc1-im8130 Operator’s Guide
Adding a Microsoft Shared Printer
1
From the Start menu, choose Settings > Printers.
2
Right-click the printer for which you want to add or reconfigure port
settings.
3
Choose Properties from the short-cut menu. The Properties dialog box
opens.
PCL6 Properties Dialog Box
ipc1-im8130 Operator’s Guide
21
4
For the Windows 98 and Me operating systems, click the Details tab.
For other Windows operating systems, click the Ports tab.
Details Property Tab
5
Click Add Port... .
Add Port Dialog Box
6
Depending on the operating system, select the following option:
„
„
For the Windows 98, Me, 2000, and XP operating systems, click
Local Printer.
For the Windows NT operating system, select My Computer.
7
Click Next.
8
For the Windows NT, Windows 2000, and XP operating systems,
select the port and click Next.
If an appropriate port is not configured, add a port. For instructions,
refer to Configuring Microsoft Printer Ports on page 26.
22
ipc1-im8130 Operator’s Guide
9
Click Have Disk.
10 Enter the path to the printer setup information file (*.inf) or click
Browse to find the file on the network.
11 After you find the file, click OK to return to the Add Printer wizard.
12 Click Next.
13 For the Windows 98, Me, 2000, and XP operating systems, select the
port type from the list of available ports and click Next.
Note: To assign the IPP or LPD port to the printer, see Enabling IPP
Printing on page 35 and Enabling LPR/LPD Printing on page 29.
14 If previous versions of the driver software are detected, the wizard
prompts you to keep the existing driver or replace it.
If you are reinstalling a deleted or corrupt driver, choose Keep Existing.
If you are updating to a newer version, choose Replace.
15 Click Next.
Add Printer Wizard: Printer Name
16 Enter a printer name or accept the default.
17 Click Next.
„
„
For the Windows 98 and Me operating systems, continue with
step Step 18.
For the Windows NT, 2000, and XP operating systems, when
prompted to choose whether the printer is to be shared, select Not
Shared and click Next to proceed.
ipc1-im8130 Operator’s Guide
23
18 Optionally, print a test page.
19 Click Finish to begin copying the necessary files to the workstation.
When installation is complete, the new printer appears in the Printers
folder.
Adding a Novell Queue-based Printer
1
Browse the Network Neighborhood for the Novell printer queue and
double-click the printer you want to install.
2
When the installation confirmation message appears, click Yes to
continue.
3
When prompted to add the drivers, click Yes to launch the Add Printer
wizard.
Add Printer Wizard
4
Click Have Disk.
5
Select the drive containing the printer setup information file (*.inf) or
click Browse to find the file on the network.
If previous versions of the driver software are detected, the
installation program prompts you to keep the existing driver or
replace it.
6
If you are reinstalling a deleted or corrupt driver, choose Keep Existing.
If you are updating to a newer version, choose Replace.
24
ipc1-im8130 Operator’s Guide
7
Click Next.
8
Enter a printer name or accept the default.
9
To make this the default printer, choose Yes.
10 Optionally, print a test page.
11 Click Finish to begin copying the necessary files to the workstation.
When installation is complete, the new printer appears in the Printers
folder.
Install Drivers from Printer Utility
If the system administrator has uploaded the driver software to the
controller, you can use Printer Utility to install the software on your
workstation.
1
In Printer Utility, click the Install Software link at the bottom of the
screen.
Printer Utility Install Software Window
ipc1-im8130 Operator’s Guide
25
2
Click the link for the type of software you want to install. You can
select Print Drivers, Unix Filters, Macintosh PPD Files, or Scan Driver.
3
Click Install. Follow the prompts in the installation wizard to complete
the installation.
Configuring Microsoft Printer Ports
If your workstation uses the Windows 98 or Me operating systems, you
must configure the port settings after installing the printer.
The Windows NT, Windows 2000, and Windows XP operating systems,
allow you to specify the network path to the printer as part of the Add
Printer process.
Adding a New Port
1
From the Start menu, choose Settings > Printers.
2
Right-click the printer for which you want to add or reconfigure port
settings.
3
Choose Properties from the short-cut menu. The Properties dialog box
opens.
PCL6 Properties Dialog Box
26
ipc1-im8130 Operator’s Guide
4
For the Windows 98 and Me operating systems, click the Details tab.
For other Windows operating systems, click the Ports tab.
Details Property Tab
5
Click Add Port... .
Add Port Dialog Box
6
For the Windows 98, Me, 2000, and XP operating systems, select
Network.
For the Windows NT operating system, select Local. For the printer to
support LPD printing, select LPD and click New Port... .
7
Enter the port name or click Browse to locate the printer on the
network.
For example, \\ipc1_Mktg\GL_PCL6, where ipc1_Mktg is the device
name and GL_PCL6 is the printer name.
Depending on driver type, the controller port names are:
„
\\<device name>\GL_PCL6
ipc1-im8130 Operator’s Guide
27
„
8
28
\\<device name>\GL_PS
Click OK.
ipc1-im8130 Operator’s Guide
Enabling LPR/LPD Printing
To support LPR printing, the workstation must have Microsoft TCP/IP
Printing Services software installed. Otherwise, you cannot add an LPR
port.
Adding an LPR Port
To set up an LPR port and map it to the controller, use the Add Port
procedure:
1
From the Start menu, choose Settings > Printers.
2
Right-click the printer for which you want to add or reconfigure port
settings.
3
Choose Properties from the short-cut menu. The Properties dialog box
opens.
PCL6 Properties Dialog Box
ipc1-im8130 Operator’s Guide
29
4
For the Windows 98 and Me operating systems, click the Details tab.
For other Windows operating systems, click the Ports tab.
Details Property Tab
5
Click Add Port... .
Add Port Dialog Box
30
ipc1-im8130 Operator’s Guide
6
Click Other.
7
Select the LPR Port option.
8
Click OK.
9
Enter the IP Address of the LPR-compatible print server.
Add LPR-Compatible Printer Dialog Box
10 Enter the name of the printer on that server.
11 Click OK. The port name you entered now appears in the port list and
is selected.
12 Print a test page or document using the printer you just configured.
TCP/IP Port Setup (Windows 2000 and XP)
To set up an LPR or Raw port, assign the port and then assign the queue
name.
ipc1-im8130 Operator’s Guide
31
Assigning the Port
1
From the Start menu, choose Settings > Printers.
2
Right-click the printer for which you want to add or reconfigure port
settings.
3
Choose Properties from the short-cut menu. The Properties dialog box
opens.
PCL6 Properties Dialog Box
32
ipc1-im8130 Operator’s Guide
4
For the Windows 98 and Me operating systems, click the Details tab.
For other Windows operating systems, click the Ports tab.
Details Property Tab
5
Click Add Port... .
Add Port Dialog Box
6
Click New Port.
7
Click Next and follow the instructions in the wizard.
8
When prompted, enter the controller TCP/IP address, press TAB and,
if you are setting up an LPR port, change the Port Name to
\\<controller device name>\dssc.
If you are setting up a Raw port, you do not need to change the port
name.
ipc1-im8130 Operator’s Guide
33
Assigning the Queue Name
1
When prompted to provide additional port information, select Custom
and then click Settings... .
Additional Port Information Dialog Box
2
In the Port Settings dialog box, under Protocol, click LPR or Raw.
Customizing Port Settings
3
If you are setting up an LPR port, enter dssc for the Queue Name under
LPR Settings and check LPR Byte Counting Enabled.
If you are setting up a Raw port, ensure that the Port Number under
Raw Settings is 9100.
34
ipc1-im8130 Operator’s Guide
4
Click SNMP Status Enabled, then click OK.
5
Click Next to proceed.
6
Review your port settings and click Finish.
7
Click Close to return to the Properties window.
8
Click Apply to save your changes and then Close to exit the Properties
window.
Ports Tab
9
Print a test page or document using the printer you just configured.
Enabling IPP Printing
Internet Printing Protocol (IPP) allows you to print to the controller over
the Internet. To establish IPP printing services, you must install one of the
printer drivers and set it up to print to an IPP port.
Note: IPP printing is only supported in Windows 2000 and XP.
For instructions on adding printers, refer to Installing Printer Drivers
on page 18.
ipc1-im8130 Operator’s Guide
35
Configuring an IPP Port
1
From the Start menu, choose Settings > Printers.
2
Double-click Add Printer to launch the Add Printer wizard.
Add Printer Wizard
3
Click Next.
4
When asked to select between a local and network printer, select
Network printer and click Next.
5
When asked to locate your printer, click Connect to a printer on the Internet
or on your intranet.
Locate Your Printer Dialog Box
6
Enter the URL of the printer as either:
http://<controller name>:631/<queuename>
or
36
ipc1-im8130 Operator’s Guide
http://<controller IP Address>:631/<queuename>
where <queue name> is the name of the queue, such as dssc,
GL_PCL6, or GL_PS. The queue name is case sensitive. If the
administrator creates a new queue, you must type the queue name
exactly as created by the administrator.
7
Click Next. The wizard opens a message box:
Connect to Printer Message
8
Click OK to choose the printer driver. The Add Printer wizard displays
the manufacturer and model list.
Select Manufacturer and Model Dialog Box
9
If you already installed a driver, select it and click OK. Otherwise, click
Have Disk and browse the ipc1-im8130 Client CD-ROM for the printer
driver of your choice.
10 Choose whether to use this printer as your default printer and click
Next. The wizard displays a summary of your printer settings.
11 Click Finish to complete the installation. The IPP printer is now ready
to print.
ipc1-im8130 Operator’s Guide
37
Installing Macintosh PPD Files
The Imagistics Macintosh PPD (PostScript Printer Description) file
contains information about controller-specific features. It works in
conjunction with the standard Macintosh LaserWriter (printer driver
version 8.6.5 or higher for Mac OS 9.2).
Considerations and Limitations
„
„
„
„
If the Macintosh PPD sit file is used (Mac OS 9), it is compressed in
the StuffIt format. It automatically decompresses when it is copied to
the System Folder: Extensions: Printer Descriptions folder, providing the
StuffIt program is installed on the workstation. The Mac OSX PPD is
not compressed and can be copied directly into Macintosh HD\
Library\Printers\PPDs\Contents\Resources\en.lproj.
The controller supports both LPR and AppleTalk printing from
Macintosh systems.
You can enable Macintosh printing from the LCD touch screen or
using Printer Utility.
If you are using LPR/LPD printing, you must enable LPD printing
from Printer Utility as well.
Install the Imagistics PPD File (AppleTalk Printer, OS 9)
Install the PPD file on the Client Workstation. This procedure applies to
an AppleTalk Printer on the Mac OS 9.2 operating system.
1
Insert the ipc1-im8130 Client CD-ROM into the drive.
2
Double-click the CD image labeled Mac_PPD.
The Mac PPD Screen
38
ipc1-im8130 Operator’s Guide
3
Locate and open the Macintosh_PPD folder.
4
Select the language folder you want and drag it to the desktop.
Macintosh PPD Language Folders
5
Click on the Apple menu icon and then select Chooser.
6
Under AppleTalk Zones, select the zone in which the controller device
exists.
Macintosh Chooser Dialog Box
ipc1-im8130 Operator’s Guide
39
7
Click on the LaserWriter 8 icon.
8
Under Select a Postscript Printer, select the controller device name, such
as GL00804C4000BB.
Chooser with Printer Selected
9
Click Create.
10 In the Select a Postscript Printer Definition File dialog box, click the Printer
Description drop-down list, select Desktop and double-click the language
folder.
11 Select the printer name, Imagistics_ipc1-im8130.
Macintosh Select PPD Dialog Box
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ipc1-im8130 Operator’s Guide
12 Click Select.
13 In the Current Printer Description File (PPD) Selected: Installable
Options dialog box, select the options installed on the digital copier.
Installable Options Dialog Box
14 The printer has now been created and is ready to use.
Install the Imagistics PPD File (LPR Printer, OS 9)
Install the PPD file on the Client Workstation. This procedure applies to
an LPR Printer on Mac OS 9.2 operating system.
1
Insert the ipc1-im8130 Client CD-ROM into the drive.
2
Double-click the CD image labeled Mac_PPD.
The Mac PPD Screen
ipc1-im8130 Operator’s Guide
41
3
Locate and open the Macintosh_PPD folder.
4
Select the language folder you want and drag it to the desktop.
Macintosh PPD Language Folders
5
Start the Desktop Printer Utility, located in the Boot Disk:Apple
Extras:Apple Laser Writer Software: Desktop Utility folder.
6
From the File menu, select New. The New Desktop Printer dialog box
opens.
Macintosh New Desktop Printer Dialog Box
42
ipc1-im8130 Operator’s Guide
7
Select Printer (LPR) to add the controller as an LPR Printer.
8
Click OK.
9
Under Postscript Printer Description (PPD File), click Change... .
Macintosh Postscript Printer Description Dialog Box
10 Select Desktop.
Macintosh Select PPD Dialog Box
ipc1-im8130 Operator’s Guide
43
11 Select the language folder.
Select a PostScript Printer Description File Dialog Box
12 Select the printer name, Imagistics_ipc1-im8130.
13 Click Select.
14 Under LPR Printer Selection, click Change... .
Macintosh LPR Printer Selection Dialog Box
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ipc1-im8130 Operator’s Guide
The Macintosh Internet Printer dialog box opens.
Macintosh Internet Printer Dialog Box
15 Enter the IP Address of the controller.
16 Enter the Queue name, DSSC.
17 Click Verify to check that you entered the correct IP address and the
Macintosh can communicate with the controller. If you receive a
message saying the printer cannot be located, re-enter the IP address
correctly.
Note: To find the controller IP address, you can print out the
configuration page from the connected copier or look up the TCP/IP
protocol settings from the LCD touch screen.
18 Once you determine the IP settings are correct, click OK.
19 Click Create to add the new printer to the desktop.
20 Enter the printer name in the Save desktop printer as... field and click
Save.
The printer is added to the desktop.
Install the Imagistics PPD File (AppleTalk Printer, OSX)
Install the PPD file on the Client Workstation. This procedure applies to
an AppleTalk Printer on the Mac OS 10.1 operating system.
ipc1-im8130 Operator’s Guide
45
1
Insert the ipc1-im8130 Client CD-ROM into the drive.
2
Double-click the CD image labeled Mac_PPD.
3
Locate the Macintosh_PPD folder.
4
Select the language folder you want and drag it to the desktop.
5
Click Print Center.
6
On the Printer List screen, click Add Printer.
Empty Printer List
46
ipc1-im8130 Operator’s Guide
7
Select AppleTalk.
8
Select the zone in which the controller device exists.
AppleTalk Network
9
Select the controller device name, such as ipc100804C4000BB.
Device List
ipc1-im8130 Operator’s Guide
47
10 Under Printer Model, select Other, select the Desktop and then the
language folder where the PPD file resides.
Language Folder with PPDs
11 Select the printer name, Imagistics_ipc1-im8130_OS-X.
12 Click Choose to close the window.
13 Click Add.
AppleTalk Printer List
The printer is added to the desktop.
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ipc1-im8130 Operator’s Guide
Install the Imagistics PPD File (LPR Printer, OSX)
Install the PPD file on the Client Workstation. This procedure applies to
an LPR printer using IP on the Mac OS 10.1 operating system.
1
Insert the ipc1-im8130 Client CD-ROM into the drive.
2
Double-click the CD image labeled Mac_PPD.
3
Locate the Macintosh_PPD folder.
4
Select the language folder you want and drag it to the desktop.
5
Click Print Center.
6
On the Printer List screen, click Add Printer.
7
Select LPR Printers using IP.
8
Enter the IP Address of the controller.
9
Deselect Use Default Queue on Server.
10 Enter dssc for the Queue Name.
LPR Printers Using IP Screen
ipc1-im8130 Operator’s Guide
49
11 Under Printer Model, select Other, select the Desktop and then the
language folder where the PPD file resides.
Language Folder with PPDs
12 Select the printer name, Imagistics_ipc1-im8130_OS-X.
13 Click Choose to close the window.
14 Click Add.
LPR Printer List
The printer is added to the desktop.
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ipc1-im8130 Operator’s Guide
Installing Fonts
The AGFA Font Manager allows you to choose which fonts you want to
install or delete from your Windows operating system directory.
When installing Imagistics controller tools, you have the option of
installing the AGFA Font Manager and all of the fonts, selected fonts, or
none of the fonts included on the ipc1-im8130 Client CD-ROM.
Note: If you already have AGFA Font Manager installed on your
system, and you choose to install it from the ipc1-im8130 Client CDROM, the newer version overwrites your current version.
To manage fonts:
1
Open the Printers folder.
2
Right-click the Imagistics printer
3
For the GL-PCL6 Printer Driver click Printing Preferences and click the
Quality tab.
For the GL-PSL3 Printer Driver, click Properties.
4
Click Fonts. If you are using the GL-PCL6 Printer Driver, click AGFA
Font Manager. The driver launches the AGFA Font Manager.
The AGFA Monotype Font Manager
For more information on using the additional font management features
this application provides, refer to the AGFA Font Manager online Help.
ipc1-im8130 Operator’s Guide
51
Configuring and Retrieving Printer Options
Setting options at the printer level enables you to use print properties that
your application does not support. Any options selected at the printer
level are overridden by those set at the application or document level.
You can set specific options manually, or have the printer driver
automatically determine which options are available.
Accessing Device Properties
1
From the Start menu, choose Settings > Printers.
The Printers window opens.
2
Right-click the printer icon and choose one of the following:
„
Properties for the Windows 98/Me operating systems
„
Document Defaults for Windows NT operating system
„
3
Printing Preferences for the Windows 2000/XP operating
systems
Click the Device or Options tabs to set device-related options.
Device Configuration Examples
The operating system determines which tabs show in the properties dialog
box. Usually, General and Details tabs are available. The Printer Settings tab
appears only when your computer is connected directly to an unmapped
network port. The Sharing tab is present only when you are sharing the
printer. For more information, see your Windows operating system
documentation.
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ipc1-im8130 Operator’s Guide
The screen you see depends on the driver you are using.
PostScript (PSL3) Device Properties Dialog Box
Printer Control Language (PCL6) Device Properties Dialog Box
Each tab on the Options and Device tabs opens a property dialog box
containing settings that control the device. The following sections
summarize the tab contents.
ipc1-im8130 Operator’s Guide
53
Controls
Each dialog box provides the same controls at the bottom of the window.
„
OK: closes the dialog box and saves the current settings.
„
Cancel: closes the dialog box without saving the current settings.
„
„
Apply: saves the current settings and leaves the dialog box open. This
button is disabled for Windows 9x operating systems until you
change an option.
Help: opens the Help system for the driver.
Options Tab
Finisher
Hole punch unit
Pedestal
Inserter
External large
capacity feeder
Device Options Dialog Box
This dialog box allows you to manually set up options and retrieve the
current settings.
The system icon in the upper-right corner shows the configuration of your
copier. Only installed options are shown.
Click Update Now to retrieve current copier information. Update Now is
disabled when Dynamic Update is enabled or when Use Bidirectional
Communication is disabled. The software updates the current settings when
you open the Options dialog box.
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ipc1-im8130 Operator’s Guide
Options Section
This section identifies the optional features connected to the copier.
„
External Large Capacity Feeder: holds several reams of paper.
„
Inserter: inserts paper into documents.
„
Pedestal: holds paper cassettes.
„
Finisher: staples or saddle-stitches documents.
„
Hole Punch Unit: punches holes in documents.
Cassette Information
This section identifies the enabled cassettes and the size and type of
paper they contain. If the configuration cannot be dynamically retrieved,
the default value is shown. Disabled and unavailable cassette names are
grayed out.
„
Upper Drawer: is the standard upper drawer of the copier.
„
Lower Drawer: is the standard lower drawer of the copier.
„
1st Pedestal: is the first cassette of the optional pedestal.
„
2nd Pedestal: is the second cassette of the optional pedestal.
„
„
„
Tandem LCF: is the tandem large capacity feeder of the optional
pedestal.
External LCF: is the optional external large capacity feeder.
Use Bidirectional Communication: enables the driver to
communicate with the controller provided that the protocol installed
is either TCP/IP or IPX/SPX. The driver sends and receives messages,
including the copier configuration, department code validation, etc.,
to and from the controller.
Select this option to have the printer driver automatically retrieve the
correct settings from the printer. If department code enforcement is
enabled, bidirectional communication verifies the department code.
„
Dynamic Update: controls when the driver communicates with the
controller to display configuration information.
If Dynamic Update is disabled (not checked), clicking Update Now retrieves
current copier configuration information. This may take a few
seconds to complete.
If Dynamic Update is enabled (checked), Update Now is not available.
Instead, the software updates the configuration information each time
you open the Options tab.
ipc1-im8130 Operator’s Guide
55
Device Tab
This dialog box controls halftoning options.
PostScript and PCL Device Dialog Boxes
„
„
„
56
Halftoning: opens the halftone color adjustment dialog box.
Halftone Frequency: is the number of PostScript halftone patterns
per inch. The range is 8 to 600.
Halftone Angle: is the number of degrees by which the PostScript
halftone screen is rotated. The range is 0 to 360.
ipc1-im8130 Operator’s Guide
Postscript Font Properties
The Fonts tab lets you set various font options that can make printing
your documents faster and more efficient. It also provides access to the
AGFA Font Manager application.
PostScript Font Properties Tab
„
„
„
„
„
„
„
„
Send to Printer as: identifies the type of font to be sent to the printer.
Threshold Units: identifies the units in which the threshold size is
given.
Threshold: is the size (in threshold units) at and above which fonts
are sent to the printer per the rule set by Use Printer Fonts... or Use
Substitution Table.
For System Font: lists system fonts for use in the substitution table.
Use Device Font: lists device fonts available to match a system font
in the substitution table.
Default Substitution: sets the default system font to device font
correspondence.
Use Printer Fonts for all True Type Fonts: is enabled if printer
fonts are to be used instead of True Type fonts when the threshold
size is met or exceeded. This option is disabled if Use Substitution Table is
enabled.
Use Substitution Table: is enabled if the substitution table is to be
used to send fonts to the printer when the threshold size is met or
ipc1-im8130 Operator’s Guide
57
exceeded. The substitution table is not available if Use Printer Fonts... is
enabled.
58
„
Run AGFA Font Manager: opens the AGFA Font Manager dialog box.
„
Restore Defaults: restores all default values for the Fonts tab.
ipc1-im8130 Operator’s Guide
3
Printing
The controller supports printing from Windows, Macintosh, and Unix
applications.
The PCL6 and PostScript Level 3-compatible print drivers let you define
document properties from the orientation and print quality of your pages,
to complex finishing options like booklet layout and multi-position
stapling. The PCL6 printer driver also supports documents created for
PCL5e devices.
You can enhance printed documents with image overlays and
watermarks. Then, by using the Proof Print feature, you can check the
output by printing a proof copy before printing an entire multi-copy job.
You can also use the private print feature to hold confidential documents
until you enter a personal document password at the copier.
Other features include scheduled printing and print profiles, which allow
you to set specific property settings that can then be assigned to
document profiles. This means that future jobs can be configured with a
click of the mouse.
This chapter describes how to set up print jobs and use the basic and
advanced document production and assembly options. Where applicable,
it gives instructions for printing from workstations using the Windows,
Macintosh, and Unix operating systems. However, not all features are
supported on all platforms.
ipc1-im8130 Operator’s Guide
59
Introducing Print Properties
Print properties are the attributes you set to define the way a print job is
processed. For example, the private print and proof print properties
determine how the copier manages your print job.
The printer drivers properties are located on property pages.
To reset properties, see Restoring Default Property Settings on
page 61.
Printer Versus Document Print Properties
Some properties are specific to the printing device, while others apply only
to the document being printed. Printer-specific properties include such
options as hardware sharing and port attributes.
Document properties include orientation, duplex mode, watermarks,
resolution, and stapling. These determine the appearance of the
document when printed.
Setting Print Properties
There are two ways to set properties:
„
Through the operating system control panel or Printer folder
„
Within the application you are printing from
Print properties set in the operating system remain in force until you
change them. By contrast, those properties set within an application
apply to the current document only. When you close the application, the
print properties you set are lost.
Application Properties Take Precedence
Setting properties in the operating system is a good way to use print
properties that your application does not support. The options you set in
the application override any options selected using the operating system.
For example, most applications let you define the page orientation using a
page setup or similar dialog box. If you choose Portrait orientation in page
setup, and Landscape orientation through the operating system, the
document prints in Portrait orientation.
About Print Profiles
Print profiles can simplify setting print properties when you print the
same type of document over and over again. Defining a print profile, and
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ipc1-im8130 Operator’s Guide
then selecting it, automatically configures the driver to produce the
output you expect.
For example, you might create a print profile that defines the required
settings for printing an 8 ½-x-11-inch signature booklet, saddle stitched,
with a printed cover and a watermark that reads “Original”. A print profile
of this type would save you from resetting several properties each time
you produce this kind of document.
To create print profiles using Windows applications, see Using Print
Profiles on page 123.
Restoring Default Property Settings
To return to factory-default settings, click Restore Defaults on any of the
property pages.
How to Print
Printing Features
Not all printing functions are available from all platforms. The following
quick reference to printing features shows you which features are
supported by which clients.
Printer Feature Quick Reference
Feature Supported
Printer Drivers
Mac PPDs
Operating Systems
Windows NT, 2K, XP,
98, Me
Mac OS9.2, OSX
(10.2.2 or earlier)
HP, Linux, Solaris, AIX
Printing Languages
PCL6, PSL3
N/A
N/A
Printing Protocols
SMB, LPR, Standard
TCP/IP, IPP, Novel
(Printer, Print Server,
NDPS)
AppleTalk
Filter ONLY
Scheduled Print
Yes
No
No
Proof Print
Yes
Yes
Yes
Private Print
Yes
Yes
Yes
Print to Image Overlay File
Yes
No
No
Send to Document Manager
Yes
Yes
Yes
Send to Document Manager & Print
Yes
Yes
Yes
Department Codes
Yes
Yes
Yes
Department Code Enforcement
Yes
No
No
ipc1-im8130 Operator’s Guide
Unix/Linux Filters
61
Printer Feature Quick Reference
Feature Supported
Printer Drivers
Mac PPDs
Unix/Linux Filters
Duplex
Yes
Yes
Yes
Media Type
Yes
Yes
Yes
Tab Print
Yes
Yes
Yes
Installable Options
Yes
OS9 Only
No
Watermarks
Yes
OS9 Only
No
Multi-position Staple
Yes
Yes
Yes
Multi-position Hole Punch
Yes
Yes
Yes
Saddle Stitch
Yes
Yes
Yes
Multiple Pages per Sheet (N-up)
Yes
Yes
No
Scaled Booklet
Yes
Yes
Yes
Tiled Booklet
Yes
No
Yes
Front Cover
Yes
No
No
Back Cover
Yes
No
No
Insertion
Yes
No
No
Interleave
Yes
No
No
Copies Sort Options
Yes
Yes
No
Image Quality Options
Yes
No
No
Font Settings
PS Drivers Only
OS9 Only
No
Agfa Font Manager
Yes
No
No
Printing from Windows Applications
In most Windows applications, you can print an open document to the
network-connected digital copier.
1
Choose Print from the File menu.
Note: For the specific menu path and option for printing from your
application, refer to the application printed documentation or online
help.
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ipc1-im8130 Operator’s Guide
2
Select the controller from the list of printers.
Print Window (Microsoft Word)
3
To print, click OK (or the equivalent button in your application).
Printing from a Macintosh Application
To enable printing to the controller from a Macintosh application, you
must install the Imagistics PPD (PostScript Printer Description) file on
your workstation. The PPD file extends the standard LaserWriter 8 driver
functionality to include printing to the controller.
Note: The LaserWriter 8 driver ships with the Macintosh operating
system and should be installed on your workstation.
For more information about installing the PPD file and configuring the
printer, refer to Installing Macintosh PPD Files on page 38.
To access the Macintosh Print window:
1
Choose Print from the File menu. The Print window opens.
Printer
Category dropProperty
Macintosh Print Window
ipc1-im8130 Operator’s Guide
63
2
Select the controller from the Printer list.
3
To set a document property, select a category from the drop-down list.
The property group box displays the settings for that category.
4
To set additional printer-specific properties, select another category.
Save Settings saves the current settings so you do not have to set the
options each time you print.
5
Click Print.
Printing from Unix Applications
To print a file, use the lp command with the -o option to specify various
printer-specific options on the command line.
Use the man net_ipc1im8130 command to view the online document
that describes the options and parameters you can set using the lp
command.
Your application software sends all options to the controller at the start of
a print job. If the print file contains its own commands, they may override
the lp options.
Note: The Unix instructions in this chapter describe how to use Unix
printing services for SPARC platforms running Solaris v2.5x, 2.6, or
7.0, or PA-RISC platforms running HP-UX, or RS6000 platforms
running IBM, AIX, or Linux.
Basic Printing Options
The PCL6 and PostScript Level 3-compatible print drivers allow you to
define document properties for each job, such as orientation, print
quality, booklet layout, and multi-position stapling (if your unit has
finishing options).
The printer drivers assume preset values for each document property.
Because most people do not use the more advanced properties, this topic
provides procedures for basic printing tasks.
Note: Imagistics recommends that you set document properties only if
the function is not available through your application settings.
Application-level settings always override driver-level settings.
Normal Printing
In most Windows applications, you can print an open document to the
network-connected digital copier.
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ipc1-im8130 Operator’s Guide
Documents are usually printed as soon as the copier is available. The Job
Type on the Setup tab (Windows applications) controls when a document
prints.
Setting the Page Orientation
1
Click the Setup tab.
2
From the Orientation drop-down box, choose Portrait or Landscape.
The print preview icon indicates the currently selected setting.
Setting Collation Options
Collation refers to the way a multi-page, multi-copy job is assembled. It
can be grouped either by page or sorted into sets.
1
Click the Setup tab.
2
From the Copies group box, make your selection. Your options are:
„
Grouping copies: prints all copies of each page before printing
the next page. This option is also knows as uncollated mode.
Note: This control is disabled if Stapling is enabled.
„
Sorting copies: prints all pages of a single copy, before beginning
the next copy until it completes the number of sets specified in
the Number of Copies field.
Note: This control is disabled if Stapling is enabled.
Setting the Output Destination
The Destination is the copier tray that receives your job.
1
Click the Setup tab.
2
From the Destination drop-down list, choose the output tray.
Printing in Standard Mode
Documents are usually printed using what the printer driver refers to as
standard layout, which means one page per piece of paper. Other layout
options include book format and multiple pages per sheet.
To select standard printing mode:
ipc1-im8130 Operator’s Guide
65
1
Click the Layout tab.
2
Navigate to the Document Layout group box and then click Standard.
Printing Single-Sided Documents
To select single-sided printing (also called simplex printing):
1
On the Document properties window, click the Setup tab.
2
From the Duplex drop-down list, choose None.
If the Duplex options are grayed out (cannot be selected), booklet
printing may be enabled. Go to the Layout tab and make sure the
Document Layout option is set to Standard.
Printing Double-Sided Documents
Double-sided printing, called duplex printing, allows you to print
documents on both sides of the paper with a choice of short or long
binding edge.
Duplex options are disabled when you select Book Format on the Layout tab,
because duplex long edge printing options are implicit in that mode.
Select the Long Edge duplex option to produce a document printed
along the vertical binding edge. When the document is assembled, the
pages turn left to right (also known as Booklet Mode).
Select the Short Edge duplex option to produce a document printed
along the horizontal binding edge. When assembled, the pages turn
top to bottom (also known as Tablet Mode).
You may be able to rotate the text through 90° so that the Short Edge
duplex option produces a booklet in landscape format.
Duplex Printing in Windows Applications
To print double-sided document in Windows applications:
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ipc1-im8130 Operator’s Guide
1
On the Document properties window, click the Setup tab.
2
Select either Short Edge or Long Edge from the Duplex drop-down list.
3
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
4
Click OK to begin printing.
Printing Duplex Documents on the Macintosh
1
Choose Print from the File menu.
2
Choose the Layout properties category.
Macintosh Layout Properties Window
3
Check the Print on Both Sides box to enable duplex printing.
4
Choose the way you want to bind the document: in Booklet Mode or
Tablet Mode.
5
Click Save Settings to continue setting print options or click Print to
begin printing.
Printing Duplex Documents in Unix
To duplex print along the short edge, enter the following command:
lp -0 duplex=short filename
To duplex print along the long edge, enter the following command:
lp -0 duplex=long filename
ipc1-im8130 Operator’s Guide
67
Controlling the Operation of the Controller
You can use the following functions from the copier LCD touch screen to
control the operation of the controller, including:
„
Take the controller offline
„
Print test pages
„
Reboot the controller
„
Shut down the controller
„
Controller software recovery update
„
Controller software maintenance update
„
Update the controller with new or localized printer drivers
Taking the Controller Offline
The controller must be online to perform network printing functions. By
taking the controller offline, you prevent anyone from printing to the
device.
1
Press PRINTER/NETWORK.
2
Press the
PRINT
tab. The main Print menu opens.
Print Menu Screen
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ipc1-im8130 Operator’s Guide
3
To take the controller offline and disable printing, press
printer remains offline until you enable it manually.
OFFLINE.
The
Printing Test Pages
There are three types of test page you can print.
„
„
„
The Administrator page: lists the controller and network settings
The PCL font list: shows all PCL printer fonts installed on the
controller
The PS3 font list: shows all PostScript (level 3-compatible) fonts
installed on the controller
You can print only one test page at a time.
1
Press PRINTER/NETWORK.
2
Press the
3
Press
PRINT
tab. The main Print menu opens.
TEST PAGES
to display the Test Print menu.
Test Print Screen
4
Press the soft key corresponding to the type of test page you want to
print: CONFIG PAGE, PCL FONT LIST, or PS3 FONT LIST.
5
After printing the test page, press
BACK
to return to the Print menu.
Rebooting the Controller
Sometimes you need to reboot the controller before new settings take
effect. At other times, you may need to reboot the controller to
synchronize communication with the copier again. If possible, avoid
rebooting the controller by physically resetting it.
ipc1-im8130 Operator’s Guide
69
The preferred way to reboot is as follows:
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
Press YES to proceed. The controller goes offline while rebooting and
the LCD touch screen displays first Shut-down in progress and
then Starting Controller. Please wait. When the controller
comes back online, you can resume network and printing functions.
PRINT
REBOOT.
tab. The main Print menu opens.
A confirmation message appears.
Alternate Reboot Procedure
Warning! Do NOT reboot the controller using this method unless
absolutely necessary. Any job currently being processed is lost during
the reboot process.
If you cannot reboot using the preferred procedure:
1
Press PRINTER/NETWORK, AND hold down the button for at least 10
seconds.
2
Press START. The controller reboots.
Shutting Down the Controller
Gracefully powering down the Imagistics Network Document Processing
System begins with shutting down the controller from the copier control
panel. After you shut down the controller, you can safely power off the
copier.
Caution! Do NOT power off the controller by pressing the controller
power switch because this may damage the controller hard drive or
corrupt the software.
Power down the controller from the copier LCD touch screen, using the
SHUTDOWN function.
1
Press PRINTER/NETWORK.
2
Press the
3
Press
SHUTDOWN.
4
Press
YES
PRINT
tab. The main Print menu opens.
Printer Utility prompts you to confirm your request.
to proceed.
To restart the controller, turn on the power switch.
Monitoring the Print Queue
From the copier LCD touch screen, you can manage scheduled jobs,
private print jobs, proof print jobs, and Document Manager jobs.
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ipc1-im8130 Operator’s Guide
About Print Queues
The information in this section applies to all types of print jobs.
Scrolling Through a Queue
Each print job screen has scroll arrows at the right hand side.
Press the up- and down-arrow soft keys to scroll through the jobs in the
list one at a time.
Use the double-arrow keys to move from page to page of listings.
Status Messages
Document has printed successfully
The job you sent to the controller printed without error. You may retrieve
the print job from the copier.
Private print document is being held
Your private print job has been spooled to the controller without error.
You can now go to the copier to release the job for printing. You must
enter the correct DIN to print the job.
Document has been cancelled
The job you submitted for printing has been cancelled either at your
request or because the time-out interval was exceeded.
Managing Scheduled Jobs
You can view the list of scheduled jobs, delete jobs from the list, or release
a job from the queue and print it immediately.
Viewing the Scheduled Jobs Queue
To display the list of pending print jobs and their status:
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71
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
PRINT
tab.
SPECIAL PRINT JOBS.
SCHEDULED PRINT JOBS.
Scheduled Print Jobs Screen
5
When you have finished viewing the list, press
main Print menu.
BACK
to return to the
Deleting Scheduled Jobs
To remove a scheduled print job:
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Scheduled Print Jobs screen, scroll to the job you want to
delete.
6
Press
DELETE.
7
Press
DELETE
8
Press
BACK
PRINT
tab.
SPECIAL PRINT JOBS.
SCHEDULED PRINT JOBS.
A confirmation message appears.
again to remove the job from the print queue.
to return to the main Print menu.
Releasing Scheduled Jobs
To print a job now, instead of at the scheduled time:
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1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Scheduled Print Jobs screen, scroll to the job you want to
print.
6
Press
RELEASE.
7
Press
BACK
PRINT
tab.
SPECIAL PRINT JOBS.
SCHEDULED PRINT JOBS.
to return to the main Print menu.
Managing Private Print Jobs
You can view the list of private print jobs, delete jobs from the list, or
release a job for printing.
Viewing the Private Print Queue
To display the list of pending private print jobs and their status:
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
PRINT
tab.
SPECIAL PRINT JOBS.
PRIVATE PRINT JOBS.
Private Print Jobs Screen
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73
5
When you finish viewing the list, press
Print menu.
BACK
to return to the main
Deleting a Private Print Job
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Private Print Jobs screen, scroll to the job you want to delete.
6
Press
DELETE.
7
Press
DELETE
8
Press
BACK
PRINT
tab.
SPECIAL PRINT JOBS.
PRIVATE PRINT JOBS.
A confirmation message appears.
again to remove the job from the print queue.
to return to the main Print menu.
Releasing a Private Print Job
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Private Print Jobs screen, scroll to the job you want to release
for printing.
6
Press
PRINT
tab.
SPECIAL PRINT JOBS.
RELEASE.
PRIVATE PRINT JOBS.
The Enter Document Password screen opens.
Enter Document Password Screen
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7
Use the control panel numeric keypad to type the five-digit DIN and
press OK.
If the number you entered is correct, the job is released to the current
jobs print queue. Once the private print job becomes a current job,
manage it like any other current job.
If you do not know or cannot remember the document password, you
must delete the job from the private print jobs queue and resubmit
the job.
Managing Proof Print Jobs
You can view the list of proof print jobs, delete jobs from the list, or
release a job from the queue and print the remaining copies.
Viewing the Proof Print Jobs Queue
To display the list of pending proof print jobs and their status:
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
PRINT
tab.
SPECIAL PRINT JOBS.
PROOF PRINT JOBS.
Proof Print Jobs Screen
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5
When you finish viewing the list, press
menu.
BACK
to return to the Print
Deleting a Proof Print Job
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Proof Print Jobs screen, scroll to the job you want to delete.
6
Press
DELETE.
7
Press
DELETE
8
Press
BACK
PRINT
tab.
SPECIAL PRINT JOBS.
PROOF PRINT JOBS.
A confirmation message appears.
again to remove the job from the print queue.
to return to the Print menu.
Releasing a Proof Print Job
To print the remaining copies of a proof print job:
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press
5
In the Proof Print Jobs screen, scroll to the job you want to print.
6
Press
7
The Edit Proof Print Job screen opens.
PRINT
tab.
SPECIAL PRINT JOBS.
PROOF PRINT JOBS.
RELEASE.
Edit Proof Print Job Screen
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8
The original number of copies selected to print, minus the proof print
copy, appears in NUM. OF COPIES. If necessary, change the number of
remaining copies using the numeric keypad.
9
Press
OK
to send the remaining copies to print.
Managing Document Manager Jobs
You can set print properties and print Document Manager jobs from the
copier LCD touch screen.
Releasing Document Manager Jobs
1
Press PRINTER/NETWORK.
2
Press the
3
Press
4
In the Special Print Jobs screen, press DOCUMENT MANAGER to display
the Document Manager Login screen.
PRINT
tab.
SPECIAL PRINT JOBS.
Document Manager Login Screen
5
To access the Department or Private folder, type your user name and
password and press OK.
To access the Public folder only, press
name or password.
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OK
without entering a user
77
The Document Manager folder screen opens.
Document Manager Folder Screen
6
Press the folder containing the print queue you want to view, and
press OPEN. The folder contents screen opens.
The Folder Contents Screen
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7
Scroll to the job you want to print.
8
To change the print properties, press
PROPERTY.
The Printer Utility Print Properties screen opens.
Printer Utility Print Properties Screen
9
Modify the print settings and press
PRINT.
10 Press CANCEL to return to the Document Manager Login screen.
Creating and Using Department Codes
The Electronic Document Processing System uses counters to keep track
of the number of pages printed, copied, and scanned. It displays these
statistics as totals or by department.
Each department has a name and a corresponding five-digit code. With
the department code feature enabled, if you enter a department code
when using the printer drivers, the controller adds the number of printed
pages to the counter for that department. When no department codes
exist, the system assigns all prints, copies etc. to a default department
called UNDEFINED.
If the department code feature is enabled, the administrator may enable
department code enforcement from Printer Utility. If the department code
feature is disabled, the department code enforcement option is
unavailable.
When enabled, this option requires all users to enter a valid department
code to print to the controller.
Note: There is no enforcement of department codes in Unix filters,
Macintosh PPD files, or raw print jobs.
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Enabling Department Codes
You enable or disable the department code feature from the copier control
panel. You cannot enable department codes until the administrator has
created the master department code. The administrator can use Printer
Utility to see whether the department code feature is enabled.
Creating the Master Department Code
You create department codes from the copier control panel or using
Printer Utility. The first department code must be created through the
copier control panel. It becomes the master department code. The person
in possession of this code has access to all other codes.
Once the master department code exists, you can create, edit, or delete
other department codes from the copier control panel or using Printer
Utility. For more information on creating department codes from the
control panel, see the Operator’s Guide for Copying Functions.
Creating Additional Department Codes
1
In Printer Utility, click the Counters tab.
2
Click the Copy/Print submenu.
3
In the Enter a department code to access department counters field enter the
master department code.
4
Click Enter.
5
Click New. The Add New Department Code window appears.
6
Enter the new department code and the new department name.
Note: The system supports a maximum of 500 department codes.
7
Click OK.
Displaying Print and Copy Totals
Regardless of whether the department code feature is enabled, you can
click the Counters tab in Printer Utility to display the print and copy
totals.
Department Code Functionality
There are three possible cases:
80
„
The department code feature is disabled
„
The department code feature is enabled, but enforcement is not
ipc1-im8130 Operator’s Guide
„
Both the department code feature and the enforcement option are
enabled.
Department Code Feature is Disabled
In this case:
„
„
„
The controller ignores any department codes submitted with a print
job and does not prompt you to enter the code. This applies to all
jobs, including raw and non-Windows operating system jobs.
In the printer drivers, the Department Code label and Edit field are
disabled.
In Printer Utility, the Enforce Department Codes option is unavailable.
Only the Department Code Feature is Enabled
If the department code feature is enabled but enforcement is disabled:
„
„
In the printer drivers, the controller enables the Department Code label
and Edit fields.
If you enter a department code, the controller reports the code to the
copier and includes it in the print job, but does not check the validity
of the code.
Similarly, if a Macintosh, Unix, or raw print job includes a
department code, the code is not checked.
„
In Top Access, the Enforce Department Codes option is available.
VALID DEPARTMENT CODES
If the department code is valid, the system increments the appropriate
department counter.
If you enter a valid department code other than the master department
code, Printer Utility displays the counter totals for the department. You
cannot change any counters.
You can export the displayed counter information to a .CSV file.
INVALID DEPARTMENT CODES
In Printer Utility, if you enter an invalid department code you are
prompted to enter a valid code.
In the printer drivers, if you supply an invalid department code, the
system increments the UNDEFINED department counter.
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81
Both Department Code and Enforcement are Enabled
If both the department code feature and the enforcement option are
enabled:
„
„
„
In the printer drivers, you must enter a department code. The
controller not only reports the department code to the copier, but also
confirms its validity with the copier.
If the code is valid, the controller queues the job for printing.
In Printer Utility, the administrator may disable department code
enforcement.
VALID DEPARTMENT CODES
The system handles these in the same way as when enforcement is
disabled. See Valid Department Codes on page 81 for details.
HOLDING JOBS WITH INVALID DEPARTMENT CODES
If the department code is invalid, the controller puts the job on hold in the
Invalid Department Code (IDC) queue. The IDC job icon is enabled on the
copier LCD touch screen. Press it to see the list of all jobs with invalid
department codes.
The controller processes Macintosh, Unix, and raw print jobs that lack a
valid department code as IDC jobs.
Printer Utility adds a submenu for IDC jobs, called Invalid, to the Print
Jobs tab.
RELEASING IDC JOBS
To release jobs held in the IDC queues for processing, enter a valid
department code or the master department code at the copier control
panel.
After release, the controller queues the job for printing.
PURGING UNRELEASED IDC JOBS
The controller purges unreleased IDC jobs according to the Number of days
to save Private, Proof & Invalid Print Jobs entry in Printer Utility and recorded in
the jobs log.
PROCESSING DOCUMENT MANAGER JOBS
Document Manager and Document Manager Print jobs also require a
valid department code. If the code is invalid, the controller processes the
Document Manager portion of the job normally and stores the document
in Document Manager. It treats the Print portion of the job as an IDC job.
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83
Document Properties in Windows
Each tab on the print properties dialog box opens a property page
containing settings that control how your document is processed. The
following topics summarize the contents of each property page, which are
similar for both PostScript and PCL drivers.
Accessing Document Properties from an Application
To access the Print properties window from the print dialog box in your
application:
1
Select the controller from the list of printers.
Your application displays its print dialog box, for example, Microsoft
Word displays the following print dialog box:
Properties
button
Print Window (Microsoft Word)
2
Click Properties. The Document properties window opens.
Note: Depending on the application you are printing from, you may
have to access printer properties from Setup or Options instead.
Consult the documentation for your application if you are unsure.
Setup Properties
The Setup Properties page contains basic print operation settings, such
as job type, page orientation, and duplex options. This page also provides
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ipc1-im8130 Operator’s Guide
access to collation and finishing options and allows you to define print
profiles.
Job Type
Page Orientation
Duplex
Copies
Finishing
Print Profile
Destination
Document Setup Properties Page
Job Type
Job Type selects the way the controller handles a print job. You can also
press Alt+J to access job types.
„
„
Normal print: sends print jobs to the printer immediately. This job
type requires no special handling and is the most frequently used
type.
Scheduled print: lets you specify the time and date to print a job.
„
„
„
„
The Setup page changes when you choose to schedule printing
for later. Clicking Edit opens the dialog box to change the date and
time.
Date: shows the date based on the regional settings in your
operating system. The drop-down arrow opens a calendar from
which you can select a date. You can also press Alt+D.
Time: provides a place to change the time. You can also press
Alt+T.
Private print: requires you to enter a five-digit DIN at the copier front
panel to release and print the job. When you select Private Print, the
Setup page includes a box for you to define the DIN. You must enter
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85
leading zeros for numbers smaller than 10,000. You can also press
Alt+I.
„
„
Proof print: prints the first copy of a multi-copy job, then awaits your
approval before printing the remaining copies.
Print to Image Overlay File: prints an image to a file and allows you
to superimpose that image on other documents.
An Image overlay is a captured image the controller incorporates into
a document when it prints. Unlike a watermark, an image overlay can
include graphics and text. When you select this job type and click OK,
the printer driver prompts you to save the image file.
If you select an overlay with a multiple-pages-per-sheet job (n-up
printing), the controller prints only one overlay per physical page, as
opposed to printing the overlay on every single miniature page.
If you decide to add an image overlay to a print job, you can overlay
the image on all pages or only the first page. If you select an overlay
for a multiple-page job, the controller uses only the first page of the
document in the overlay.
Note: Access to the operating system registry is required for the driver
to save overlay files. Overlay creation may not be available if the
printer driver was downloaded from the controller. This is because
the driver has limited permission and cannot access the registry.
„
Document Manager: sends the print job to the Document Manager
storage area on the controller. You can store the document in the
public, private, or department folders.
If you choose Document Manager, the driver removes irrelevant
options, such as number of copies, sort options, and destination tray.
All print options available for normal printing are available for
Document Manager Print with the exception of these options.
The controller stores all Document Manager jobs in the public folder.
Administrators and registered users may select a private folder in the
Document Manager repository. An administrator can send print jobs
to the department folder of the Document Manager repository.
When you select the Department or Private folders, the driver
prompts you for the username/Login ID and password. After you
click OK, the driver verifies your username and password with the
Document Manager system.
„
86
Document Manager Print: sends the job to Document Manager
storage and to the copier for printing. Select the public, private, or
department folder.
ipc1-im8130 Operator’s Guide
Other Buttons and Fields
„
„
„
„
„
Date: is the date and time the scheduled print job will print.
Edit: pops up a Date Time dialog box for changing the date and time
of scheduled print jobs. You can also press Alt+E
DIN: is displayed only if the job is a private print job. You can also
press Alt+I.
Orientation: defines the page orientation: Portrait (vertical) or
Landscape (horizontal). You can also press Alt+O.
Duplex: selects single-sided or double-sided printing. You can also
press Alt+X.
Note: You can only use letter tab or A4 tab for paper types for simplex
printing.
Duplex printing is unavailable on A6 paper supplied in the bypass
feeder.
Page icon
Fragment of the Setup Page Showing the Page Icon
„
„
„
Page icon: cycles through the available options for orientation and
duplex printing.
Copies: selects collating options. Sort Copies prints complete
documents. Group Copies prints all copies of page 1, then all copies of
page 2, etc. You can also press Alt+R for sort copies, and Alt+G for
group copies.
Number of copies: selects the number of copies to print. You can
also press Alt+N.
Sort icon
Fragment of the Setup Page Showing the Sort Icon
„
„
Sort icon: shows the type of sort. This option is disabled if stapling is
on. Clicking the icon cycles through the available valid options.
Finishing: depending on the finishing unit(s) installed on the copier,
this option selects from among the various finishing options: Staple
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87
and Hole Punch. You can also press Alt+T to select stapling and Alt+H
to select hole punching.
Finishing icon
Fragment of the Setup Page Showing the Finishing Icon
„
Finishing icon: shows the selected stapling and hole punch
positions. You cannot click this icon. It shows a representation of the
current selection for the staple position, hole punch position, or both.
If the staple or hole punch option is not installed, the drop-down list
is disabled.
Staple has higher priority than hole punch. Selecting a staple position
determines the available hole punch positions. The positions are:
Stapling and Hole Punching Positions
Stapling Option
Available Hole Punch Positions
None
Upper left
Top (double)
Upper right
Left (double)
None, top, left
None, top, left
None, top
None, top
None, left
„
Print Profile: provides access to a predefined set of driver properties
that allow you to auto-configure print jobs.
„
„
„
„
Open: opens an existing print profile. You can also press Alt+P.
Save: saves the current setup settings in a print profile. You can
also press Alt+V.
Department Code: provides a field where you can enter the five-digit
department code. You can also press Alt+C.
Destination: selects the copier tray to which you want to output the
print job. You can also press Alt+D. The options are: Tray 1 and Tray 2.
Note: This list may change or be disabled depending on other options.
„
88
Restore Defaults: restores the factory preset Setup properties. You
can also press Alt+U.
ipc1-im8130 Operator’s Guide
Document Paper Properties
The Paper Properties page allows you to specify which page(s) print on
which type of paper and to indicate the source cassette for the job.
From the Paper Properties page you can also enable cover printing (front and
back), page interleaving, and sheet insertion features.
Paper size
Paper type and Paper source
Preview icon
Secondary paper
Paper Properties Page
„
Size: provides a list of available paper sizes. Paper sizes include:
Paper Sizes
Paper Size
Measurements
Letter
A4
Legal
Statement
Ledger
Folio
A3
A5
B4
B5
Computer
8½ x 11 in
210 x 297 mm
8½ x 14 in
5½ x 8½ in
11 x 17 in
210 x 330 mm
297 x 420 mm
148 x 210 mm
257 x 364 mm
182 x 257 mm
10 1/8 x 14 in
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89
Paper Sizes
„
Paper Size
Measurements
13inch LG
8.5SQ
A6
8K
16K
Letter Tab
A4 Tab
Postcard
LT on LD
A4 on A3
B5 on B4
Legal 13 (8½ x 13 in)
Letter Square (8½ x 8½ in)
105 x 148 mm
270 x 390 mm
195 x 270 mm
8½ x 11 in
210 x 297 mm
100 x 148 mm
Letter booklet on Ledger
A4 booklet on A3
B5 booklet on B4
The last three paper sizes LT on LD, A4 on A3, and B5 on B4 are
for booklets only. Selecting a booklet paper size changes the
Layout page to book format and disables all secondary paper
options with the exception of Front Cover (in blank and duplex).
„
The Postcard paper size is supported through the bypass feeder.
„
There is no A6 paper cassette.
„
„
Selecting Duplex on the Setup page disables A6 paper through the
bypass feeder.
Short-edge feed works for Letter, A4, B5, and 16K. On the copier
these paper sizes are identified as Letter-R, A4-R, B5-R, and 16KR, respectively.
Because the feed orientation of the paper affects the stapling and hole
punch positions, you select the paper size and the controller
automatically selects the source cassette with the correct feed
orientation. Notice that the source changes to Auto Select.
Two occasions require you to define the paper source:
„
„
The job requires the bypass feeder
A cassette contains one of the paper sizes for a booklet, and you
have selected a booklet paper type.
The bypass feeder may be required if the size of the paper in the
cassette you select is not the same as the document size.
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If the cassettes you select contain a paper size for short-edge feed,
stapling and hole punch positions may not be available or may be
incorrect.
Note: 8.5SQ is treated as short-edge feed even though both edges are
the same size.
If you select the bypass feeder as the paper source, the controller
ignores the paper size since the bypass feeder can handle all paper
sizes.
„
Paper Type/Paper Source: shares the list box of types and sources
below.
Preview icon
Fragment of the Paper Page Showing the Preview Icon
„
Preview icon: shows how the job will print with the current settings.
„
Secondary Paper: allows you to handle exceptional conditions.
You can select up to two paper sources. Your primary source is
generally the paper on which most of the document will print. The
secondary source provides paper for covers, inserted sheets, and
interleaved sheets.
Paper from the secondary source can be blank, printed on one side
(simplex) or printed on both sides (duplex).
Note: Selecting letter tab or A4 tab for paper size, disables the
secondary paper source, duplex printing, and book format.
Layout Properties
The Layout Properties page allows you to specify sophisticated layout and
assembly options such as book format, n-up (multiple pages per sheet)
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91
printing, and superimposing a watermark or image overlay on some or all
pages.
Document layout
Document preview icon
Watermark.
Overlay options
Layout Properties Page
„
Document Layout: Select how you want to layout the pages of the
document: standard, book format, or multiple pages per sheet.
Note: Selecting letter tab or A4 tab for paper size, disables the book
format.
Document preview icon
Fragment of the Layout Page Showing the Document Preview Icon
„
„
„
92
Document preview icon: shows how the page looks when printed.
Watermark: Select an existing watermark from the list or click Add to
create a new watermark. Watermarks can print with a solid fill,
transparent fill, or no fill (outline).
Overlay Image: Load image overlay files, which you can merge with
the current document during printing. If you load an image overlay,
the Show only on first page checkbox is enabled. Check this box to have
the overlay show only on the first page of the print job.
ipc1-im8130 Operator’s Guide
PCL6 Quality Properties
The print quality options differ depending on whether you are using the
PCL6 or PSL3 driver. As a general rule, do not change these settings
unless the images in your documents are not printing properly.
Print text black
Gray Scale options
TrueType Fonts
Quality Properties Page (PCL6 driver in Windows 98)
„
„
„
Print text black: when colored text is output on a monochrome
device, the color is converted to a shade of gray, which may degrade
the text quality. To improve readability, you can enable this option.
Gray Scale options: control the brightness and contrast of printed
images.
TrueType Fonts: select how you want the controller to process
TrueType fonts.
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93
PostScript Quality Properties
Click Postscript Settings... from the PSL3 Quality Properties page to access
the PostScript dialog box. This allows you to set image quality options for
PostScript printing.
PostScript settings
Quality Properties Page (PSL3 Driver in Windows 98)
PostScript Settings Dialog Box
Note: Print quality settings allow you to adjust the printed output to
enhance or customize the appearance of the printed page. These
settings primarily affect output when printing graphic-intensive
documents.
Some applications, such as Adobe applications, override the settings.
It is recommended you set the driver print quality settings only if they
are not provided by the application.
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Using Extended Print Functionality
The printer drivers provide these methods to print a document: normal,
scheduled print, private print, proof print, overlay image file, Document Manager,
and Document Manager print.
For a summary explanation of each of these options, see Setup
Properties on page 84. For procedures, continue reading.
Scheduling Print Jobs from a Windows Workstation
The Print Scheduling feature allows you to specify the date and time to
print your job. This can be especially useful for delaying printing until offpeak hours.
1
On the Setup properties tab, select Scheduled Print from the Job Type
drop-down list. By default, the current date and time are selected.
2
Click Edit to set printing to another time. The Scheduled Time window
opens.
Scheduled Time Window
3
Enter the date and time or click the drop-down box to browse the
calendar and select the date.
4
Click OK to accept the date and time you set and close the Scheduled
Time window.
5
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
6
Click OK to begin spooling the print job to the printer.
The document is queued to print at the specified time and date.
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Scheduling Print Jobs on the Macintosh
1
Choose Print from the File menu.
2
Choose the Background Printing properties category.
Macintosh Background Printing Properties Window
3
From the PRINT TIME group, check the Print at: option.
4
Enter the time and day you want to print the job, or use the spinner
controls to browse to the desired time and day.
5
Click Save Settings to continue setting print options or click Print to
begin spooling the print job to the controller.
The job prints on the specified date and time.
Confidential Printing from a Windows Workstation
The private print feature ensures that sensitive or confidential documents
are printed at the network printer only in the presence of the person who
sent the job.
Note: You cannot use the private print feature in combination with
the proof print feature.
Setting Up a Confidential Document
1
In the Setup properties tab, select Private Print from the Job Type drop-down
list.
2
Enter a five-digit DIN.
Note: Make sure this is a number you can remember easily, or write it
down.
If you forget the DIN, you cannot print your private document. If this
happens, use ipc1 Document Monitor or Printer Utility to delete the
job from the queue and then resubmit it with a new DIN.
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3
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
4
Click OK to begin sending the print job to the printer. You can use the
ipc1 Document Monitor application to monitor the status of the print
job from your workstation and determine when it is ready to print.
Releasing the Confidential Job for Printing
Using the private print feature involves two steps:
1
Enter a document password for the job and send it to the controller.
This step is platform-specific.
2
From the control panel of the Imagistics digital copier, release the job
for printing. This step is the same for all platforms.
Printing Confidential Documents on the Macintosh
1
Choose Print from the File menu.
2
Choose the Printing Modes properties category.
3
From the Print Mode drop-down list, choose Private-Document ID.
Macintosh Private Print Window
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4
Enter the five-digit Private DIN in the field. You can enter less than
five digits, but the controller expects the preceding digit, which in this
case would be zero (0).
5
Click Print. The document is spooled to the controller for printing.
6
Release the job from the control panel. See Releasing Print Jobs on
page 130.
Printing Confidential Documents in Unix
You cannot use the private print feature in combination with the proof
print in Unix applications.
1
To print a private document, enter the following command: lp -0
private=<din> <filename> where din is a five-digit (numeric)
value.
The document is spooled to the controller for printing.
2
From the control panel of the Imagistics digital copier, release the job
for printing. See Releasing Print Jobs on page 130.
Printing a Proof Copy from a Windows Workstation
The proof print feature prevents costly mistakes by allowing you to check
the printed output on a sample copy before printing an entire multi-copy
job. Then, depending on whether or not the proof meets your
expectations, you can cancel the job or print the remaining copies.
Using the proof print feature involves two steps:
„
„
Print the job to the copier in proof print mode. This step is platformspecific.
Assuming the proof is satisfactory, release the job for printing from
the control panel of the copier.
Note: You cannot use the proof print feature in combination with the
private print feature.
1
On the Setup properties tab, select Proof Print from the Job Type dropdown list.
2
Enter the total Number of Copies you want to print.
You can alter this number from the digital copier control panel after
you review the proof copy.
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3
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
4
Click OK to begin spooling the print job to the printer.
5
Review the proof and decide whether to cancel, edit, or print the
remaining job.
Printing a Proof Copy on the Macintosh
1
Choose Print from the File menu.
2
Choose the Printing Modes properties category.
3
From the Print Mode drop-down list, choose Proof.
Macintosh Proof Print Window
4
Click Print. The document is spooled to the controller for printing.
5
Review the proof and decide whether to cancel, edit, or print the
remaining job.
6
From the digital copier control panel, release the job for printing. See
Releasing Print Jobs on page 130.
Printing a Proof Copy in Unix
1
To print a proof document, enter the following command:
lp -0 proof -n value
where value is the total number of copies you want to print.
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2
Review the proof and decide whether to cancel, edit, or print the
remaining job.
3
From the digital copier control panel, release the job for printing. See
Releasing Print Jobs on page 130.
Using Image Overlays
Using image overlays ensures that widely used images are readily
available and consistently reproduced. Image overlays are independent
documents merged into another document during printing and can
increase the time for the print job. To superimpose text on your
document, it may be faster to use watermarks.
If you use image overlays in combination with the n-up feature, the image
overlay is printed once per sheet, not once per page image.
Both the overlay file and the documents on which you superimpose the
overlay image must be created at the same resolution.
Creating the Image Overlay
If you have already created an image overlay, see Using the Image
Overlay on page 101.
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1
Choose Print from the File menu.
2
Click Properties.
3
Click the Setup tab.
4
Select Print to Image Overlay File from the Job Type drop-down list.
5
Click OK to print. The Create Page Overlay window opens.
6
Enter a name for the overlay file.
7
Click Save.
Using the Image Overlay
1
Open a document and choose Print from the File menu.
2
Click the Layout properties tab.
3
Click Load Overlay. The Load Page Overlay File window opens.
Load Page Overlay File Window
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4
Select the overlay file.
5
Click Open to close the Load Page Overlay File window. Loading an
image overlay file enables the Show only on first page checkbox.
6
Optionally, click the Show only on first page checkbox. This will cause the
overlay to appear only on the first page of the print job.
7
Click OK to close the Print Properties window and print the document.
You are asked to confirm that you want to download the selected
overlay.
8
Click Yes.
Printing to a File on the Controller
With a printer driver, you can send print jobs from a Windows application
to the hard disk on the controller. To do this, use Document Manager.
1
Open the file or document you want to store in Document Manager.
2
From the File menu, select Print. The Print Properties window opens.
Print Properties Window
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3
In the Setup tab:
„
To store your document, select Document Manager from the Job
Type drop-down list.
Job Type Drop-down List
„
4
To store your document and print a hard copy, select Document
Manager Print from the Job Type drop-down list.
From the Folder drop-down list, select the folder where you want to
store the file.
By default, the system stores the file in the Public folder. The system
prompts you to enter your user name and password if you choose a
different folder. If the folder is a private folder and the folder name is
the same as a user home private folder, a new folder with the same
name is created under your home folder. For example,
Private\Imagisticsuser\Imagisticsuser. If you leave the folder name
blank, no folder is created and the scanned files are stored in your
home folder. For example, Private\Imagisticsuser.
5
Enter your user name and password, if applicable.
6
Click OK. Your file appears in the specified folder.
Layout and Finishing Options
Setting the Paper Size, Type, and Source
You can specify the paper size for both the primary and secondary paper
types.
1
In the Document properties window, click the Paper tab.
2
Select the primary paper size.
„
„
„
Click the page size icon at the top of the page. Use the scroll bar
to the left or right to browse through the selection panel.
From the Type drop-down box, select the appropriate paper size
and type.
From the Source drop-down box, select the appropriate paper
source.
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Manipulating Images on the Macintosh
1
Choose Print from the File menu.
2
Choose the Page Attributes properties category.
Macintosh Page Attributes Window
3
Enter the percentage by which you want to scale the image. Enter a
value greater than 100 to enlarge the image or less than 100 to
reduce the image size.
The graphic to the left previews how the page prints with the selected
options.
4
Click Save Settings to continue setting print options or click Print to
begin printing.
Interleaving Sheets
The page interleaving feature is useful when you want to insert paper of a
different type or from another source between every page of your print job.
For example, you could use this option to insert blank, colored sheets
between overhead transparencies.
104
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Paper properties tab.
4
In the Secondary Paper section of the dialog box, select Interleave.
5
Indicate whether the interleaved sheets are printed by selecting one of
the following options from the drop-down list:
„
Blank:
interleaves with blank sheets.
„
Simplex:
„
Duplex:
prints on one side of the interleaved sheets.
prints on both sides of the interleaved sheets.
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6
Select the Paper type for the interleaved sheets.
7
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
8
Click OK to begin printing.
Inserting Sheets from a Windows Workstation
The options sheet insertion unit allows you to insert pages from a
different input cassette within a document. You can use this feature to
insert a different type of paper (colored or card stock, for example)
between the pages of a proposal or manual to create section dividers or
tabs.
You can insert sheets anywhere in your document, and you choose
whether the sheets are blank or printed.
You cannot use sheet insertion in combination with the n-up or booklet
features. Additionally, the collation option must be set to Collated.
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Paper properties tab.
4
In the Secondary Paper section of the dialog box, select Insert Paper.
5
To use paper from the optional Inserter unit, change Source to Inserter
Unit. The driver displays the Inserter Unit Paper Size dialog box.
6
If you are using paper from the inserter unit, select the paper size.
7
Indicate whether the inserted sheets are printed by selecting one of
the following options from the drop-down list:
„
Blank:
inserts blank sheets.
„
Simplex:
„
Duplex:
ipc1-im8130 Operator’s Guide
prints on one side of the inserted sheet.
prints on both sides of the inserted sheet.
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8
Select the paper source for the inserted sheets.
9
In the Input field, enter the page number(s) before which to insert the
sheet. For multiple insertions, separate the page numbers with
commas.
10 Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
11 Click OK to begin printing.
Stapling and Hole Punching without Printing
You can use the inserter unit to staple and punch holes without printing
on the paper.
1
Place the paper in the inserter unit.
2
Select hole punch and staple positions.
3
Press START.
Inserting Sheets from the Macintosh
You can only use the sheet insertion feature for the first page of a
document. To use the feature to insert tabs in a multi-section document,
you must create each section as a separate file.
1
Choose Print from the File menu.
2
Choose the General properties category.
Macintosh Sheet Insertion Window
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3
For the Paper Source, click the First Page From option and then specify
which cassette contains the paper type on which to print the first
page.
4
Select the paper source for all other pages from the Remaining From
drop-down list.
5
Click Save Settings to continue setting print options or click Print to
begin printing.
Using Tabbed Paper
Using the paper types letter tab or A4 tab, you can print text on precut
tabbed paper or card stock. The protruding portion of the paper serves as
an index in an assembled document.
Tabbed paper sizes are available from the lower drawer or the bypass
feeder. If you are using the lower drawer, you must have Reverse Order
Tabbed Paper. If you are using the bypass feeder, you must have Forward
Order Tabbed Paper. Both support simplex printing only. You cannot
print on both sides of a tabbed piece of paper.
The copier prints on the protruding tab by shifting the image to the right a
distance that varies depending on the manufacturer of the paper.
Printing All Output on Tabbed Paper
You can print all output pages on tabbed sheets.
1
Load tabbed paper in the lower drawer or in the bypass feeder.
If you are using the bypass feeder, place the Forward Order Tabbed
Paper with the tabs toward the trail edge (facing away from the
printer) and the first tabbed sheet on top of the stack.
If you are using the lower drawer, place the Reverse Order Tabbed
Paper with the tabs toward the trail edge guide (facing to the left) and
the first tabbed sheet on top of the stack.
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2
In the Print dialog box in the application, click Properties.
3
Click the Paper tab and select Letter Tab or A4 Tab. The printer driver
displays the Primary Tab dialog box.
Primary Tab Dialog Box
4
Select the name of the manufacturer of the tabbed paper. You will
find this name on the packaging.
5
If you want, adjust the amount of image shift. The image shift can
vary between 0 and approximately 1.2 inches, or 0 and 30 millimeters.
6
Click OK. All output to the copier is printed on the tabbed paper.
Inserting Tabbed Sheets
This feature is only available on the ipc1-im8130 controller. The tabbed
paper feature makes it possible to output finished books complete with
tabbed sheets inserted in the collated document.
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The key to defining where to insert tabbed sheets is to know what is on
each page of your document. Before you specify tabs, print out a copy of
the document on plain paper.
1
On the Paper Properties tab, click the Tab Print Pages check box toward
the bottom left of the dialog box. The driver opens the Tab Printing
dialog box.
Tab Printing Dialog Box
„
„
„
„
„
„
Tab Banks: shows visually how many sets of tabs you are using.
Bank icons: identify the start of each bank of tabs for multi-tab
sets.
Document Location: tells the driver where to insert the tab.
Insert Before: causes the copier to insert the tabbed sheet before
the specified page.
Use For: causes the copier to print the text and graphics on the
tabbed sheet itself.
Page: is the page number that follows or prints on the tabbed
sheet.
2
Select the Document Location, either Insert Before or Use For, for the tabbed
page.
3
Enter the page number for the page following the tabbed sheet.
OR
Enter the page number of the page to print on the tabbed sheet.
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4
Repeat Steps 2 to 3 for each tabbed sheet.
5
Use the scroll bars to define the locations of more tabbed sets until
you have defined all of the tabbed sheets for the document.
6
Select the Paper Cassette. Tabbed paper is only available from the lower
drawer or the bypass feeder.
7
If you want, adjust the amount of the image shift. The image shift can
vary between 0 and approximately 1.2 inches, or 0 and 30 millimeters.
Printing Multiple Pages per Sheet from a Windows
Workstation
The n-up feature allows you to print several pages of a document on one
sheet of paper. This feature is very useful for browsing a large number of
pages for appearance or page order. For example, to check the navigation
path of a number of web pages or review the narrative of a slide
presentation, using n-up is not only convenient but conserves paper as
well.
If you are using the image overlay feature in combination with n-up
printing, the overlay prints once per sheet, rather than once per page
image.
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Printing Multiple Pages per Sheet in Windows Applications
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Layout properties tab.
4
Check the Multiple Pages Per Sheet option.
Layout Properties: Multiple Pages Per Sheet
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5
Select the number of pages you want to print on a single sheet of
paper.
6
Check the Draw Borders option to draw a line around each page.
7
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
8
Click OK to begin printing.
Printing Multiple Pages Per Sheet from the Macintosh
1
Choose Print from the File menu.
2
Choose the Layout properties category.
Macintosh Layout Properties Window
3
Select the number of Pages per sheet from the drop-down list.
4
Click an orientation icon to indicate the Layout direction.
5
Select a Border style from the drop-down list.
6
Click Save Settings to continue setting print options or click Print to
begin printing.
Printing Booklets
Printing in normal booklet mode produces a document that, when folded,
becomes a properly paginated booklet or magazine-style publication. You
can even create bound booklets that are folded and stapled in the center.
For example, if you create a document on letter-size paper (8½ x 11
inches) and then print in booklet mode, the yield is a 5½-x-8½- inch
booklet. Each page has been scaled to fit on half a sheet and reordered so
that the booklet is properly paginated when folded.
To retain your original document size when printing booklets, choose Tiled
Booklet. Then, your 8½-inch document is printed on ledger size paper
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(11 x 17 inches) and reordered so that, when folded, the yield is an
8½-x-11-inch booklet. You can select from the following page-size options
when printing a tiled booklet:
„
Letter booklet on ledger
„
A4 booklet on A3
„
B4 booklet on B5
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Layout properties tab.
4
In the Document Layout group, select the Book Format option. The
Book Properties Group window opens, letting you specify additional
booklet settings.
Document layout group
Document preview icon
Layout Properties: Book Format
5
Set additional book properties:
„
„
„
Indicate the size of the Center Margin, the space between the text on
facing pages (also called the gutter), in millimeters.
Indicate the size of the Outer Margin, the space between the text and
the outer edge of the page, in millimeters.
Check Number Pages Left to Right to change the print order of the
pages so that the finished book can be read from left-to-right, the
default reading order.
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113
„
Check Use Saddle-Stitch Binding to fold and staple the finished
booklet down the center. If you do not have the saddle-stitch
finishing unit installed, this option is not available.
6
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
7
Click OK to begin printing.
Printing Covers from a Windows Workstation
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Paper properties tab.
Paper Properties Page (PCL6)
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4
Select the primary Paper Type or Paper Source. This is the paper on which
you want to print the bulk of the pages.
5
In the Secondary Paper section, check the Front Cover and Back Cover
options and then indicate which sides of the cover to print: neither
(blank), outside or inside only (simplex), or outside and inside (duplex).
Cover Options
Front-Simplex
The first page of the document is printed on the outside of the
front cover.
Front-Duplex
The first page of the document is printed on the outside of the
front cover and the second page of the document is printed on
the inside of the front cover.
Back-Simplex
Last page of the document is printed on the inside of the back
cover.
Back-Duplex
Second to last page is printed on the inside of the back cover
and the last page is printed on the outside of the back cover.
6
Select the paper Source for the front and back covers from the dropdown lists.
7
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
8
Click OK to begin printing.
Printing Covers from the Macintosh
You can print cover pages, or banner pages, that contain information
about the owner of the job, the job title, the application used, the date and
time, the printer name, and the number of pages.
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115
1
Choose Print from the File menu.
2
Choose the Cover Page properties category.
Macintosh Cover Page Window
3
In the Cover Page window:
„
„
4
Choose Before Document to print the cover page first. Any stapling
options you select are disregarded.
Choose After Document to append the banner page to the back of the
document. If you select the stapling option, the banner page is
stapled to the back of the document.
Click Save Settings to continue setting print options or click Print to
begin printing.
Finishing the Print Job in Windows Applications
Depending on the finishing unit(s) you have installed on the copier, you
can select from various finishing options including multi-position
stapling, hole punching, or a combination of stapling and hole punching.
1
Choose Print from the File menu.
2
Click Properties.
3
From the Setup properties tab, navigate to the Finishing group box
and select the options you want.
4
Click Save Settings to continue setting print options or click Print to
begin printing.
Stapling Documents
1
Click the Setup tab.
2
From the Staple drop-down box, select the stapling position you want:
„
116
Off: The finished documentis not stapled
ipc1-im8130 Operator’s Guide
„
Upper Left: The document is stapled in the upper left corner
„
Upper Right: The document is stapled in the upper right corner
„
„
Left (Double): The document is stapled along the left side using
two staples
Top (Double): The document is stapled along the top edge using
two staples
The finishing option icon shows where the staple are placed.
Note: These options are disabled if the staple finisher unit is not
installed on the copier.
Hole-punching Documents
1
Click the Setup tab.
2
From the Hole drop-down box, select the hole punch position you
want:
„
Off: No holes are punched in the document
„
Left: Holes are punched along the left edge of the document
„
Top: Holes are punched along the top edge of the document
The finishing option icon shows where the holes are punched.
Note: These options are disabled if the hole punch finisher unit is not
installed on the copier.
Finishing the Print Job from the Macintosh
The list of stapling options displays all possible stapling positions. Some
of these may not be valid for all paper sizes and feed directions. You may
have to experiment to determine which stapling option works best for
your document.
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117
1
Choose Print from the File menu.
2
Choose the Finishing Options properties category. Select Printer Features in
OS 10.1.
Macintosh Finishing Option Properties Window
3
To enable stapling, select the appropriate stapling positions from the
Stapling drop-down list.
Macintosh Stapling Positions List
If the finishing unit is not installed, the stapling values are dimmed
(grayed-out). If the single-position stapler is installed, only the Upper
Left (Portrait) option is available.
4
To enable hole-punch, select On from the HolePunch drop-down list.
5
Click Save Settings to continue setting print options or click Print to
begin printing.
Document Appearance
Document appearance options include using watermarks, adjusting the
print quality, and managing fonts.
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Using Watermarks
Watermarks overprint your document with useful information, such as
“Confidential”, “Draft”, or “Original”. You can choose from several
predefined watermarks, or you can create and save your own custom
watermarks.
Watermarks are text only. To add graphics or other document elements,
use image overlays.
1
Choose Print from the File menu.
2
Click Properties.
3
Click the Layout properties tab.
4
To choose a predefined watermark, select the text from the drop-down
list and then proceed with Step 6. To modify an existing watermark,
click Edit and then proceed with Step 6. To create a new watermark,
click Add.
Add/Edit Watermark Window
5
Enter the text you want to print as a watermark in the Text field.
Notice that the preview icon displays the watermark as it prints.
6
Adjust the text size, font, quality, and placement of the watermark. If
you need help or do not understand how to use these features, right-
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click any field or control to see context-sensitive help or click Help to
open the online help system.
7
Once the watermark looks acceptable, click OK to return to the Layout
properties tab.
8
Set the following watermark properties:
„
„
Enable Solid to print the watermark text with a solid fill.
„
Enable Draw as outline to print the watermark text without any fill.
„
9
Enable Show only on first page to print the watermark on the first
page of the document only. When disabled, the watermark is
printed on every page.
Enable Transparent only to print the watermark text with
transparent properties, superimposing the document text over
the watermark text. When this option is disabled, the watermark
image obscures the document text.
Click Apply to accept the settings and continue making selections from
other tabs or click OK to close the Properties window.
Adjusting the Print Quality
By adjusting the print quality settings, you can change the brightness
and contrast of printed images, and customize halftoning options. These
settings primarily affect output when printing graphic-intensive
documents.
Note: Some applications, such as Adobe applications, override the
driver settings. You should set the driver print quality settings only if
equivalent settings are not provided through the application.
120
1
Select the printer driver from the Printers window.
2
Click Properties.
3
Click the Quality tab. The quality options differ between the PCL6 and
PSL3 drivers, and between the different Windows operating systems.
4
Select an option:
„
Setting Contrast on page 121
„
Setting Brightness on page 121
„
Adjusting Halftoning on page 121
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5
Click Save Settings to continue setting print options or click
begin printing.
Print
to
Setting Contrast
Contrast defines the difference in tone between the dark and the light
areas of an image. Higher contrast yields a greater difference with fewer
levels of gray.
Drag the slide bar to the right (PSL3) or choose High Contrast (PCL6) to
sharpen the dark and light areas of the printed image.
Slide the bar to the left (PSL3) or select Normal (PCL6) to increase the
number of levels between the dark and light areas of the printed image.
Setting Brightness
Brightness is a measure of how much white an image contains. When you
increase the brightness, the printed image appears lighter.
Drag the slide bar to the right (PSL3) or choose High Brightness (PCL6) to
lighten the printed image up to 50%.
Drag the bar to the left or choose Normal (PCL6) to darken the image up to
50%.
Adjusting Halftoning
Halftoning is a method of reproducing an illustration using evenly spaced
dots of varying diameter to produce apparent shades of gray. The number
of dots is measured in lines per inch (lpi).
Creating the desired effect by changing halftoning options varies greatly
with image quality and resolution. Experiment with different options until
you achieve the desired result.
Managing Fonts from a Windows Workstation
Generally, you should not have any problem printing the fonts in your
document. The printer drivers support many advanced font property
settings, allowing you to specify how the printer should manage font
processing. Additionally, if you installed the AGFA Font Manager, you can
add, delete, and manage your font collection from within that application.
Accessing Font Properties
Access font options by selecting the Quality properties page in the print
properties window. If you are using the PostScript driver, right-click the
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121
printer in the Printers folder and then select Properties. Click the Quality tab
and then click Fonts.
Font Options
Download as font: causes the software to send the complete font
character sets needed to print your document to the printer. Use this
option if your document contains only a few fonts.
Download as bitmap: sends each character in your document as a binary
image. Use this option if your document contains several fonts.
Use printer true-type fonts: sends no font information to the printer.
Instead, this option relies on the 136 TrueType fonts resident on the
printer. Print time may improve, but the output may not look as it does on
your screen, if the printer does not have the fonts you used in the
document.
Print text black: converts colored text to black, instead of gray. Enable
this option to improve readability.
Send to printer as: specifies how the printer processes font data: as
Adobe (Type 1), Bitmap (Type 3), or TrueType (Type 42).
Use printer fonts for all TrueType fonts: uses printer-resident fonts.
Like the Use printer true-type fonts option, print time may improve, but the
output may not look as it does on your screen.
Use Substitution Table: causes the printer to replace missing fonts with
the fonts defined in the substitution table rather than using the driverdefined defaults.
AGFA Font Manager
To access the AGFA Font Manager, click Install Fonts (PCL6) or Run AGFA Font
Manager (PSL3). For more information about using this utility, run it and
then choose AGFA Help Topics from the Help menu.
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Managing Fonts from the Macintosh
1
Choose Print from the File menu.
2
Choose the Font Settings properties category.
Macintosh Font Properties Window
3
Select the Font Documentation and Font Downloading options you prefer.
4
Click Save Settings to continue setting print options or click Print to
begin printing.
Using Print Profiles
Print profiles save time because you do not have to reset print properties
every time you print a document. Specifying a print profile automatically
configures the driver to produce the output you require.
Creating Print Profiles
Before you can use a print profile, you must define the properties that
constitute the profile.
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1
Define the properties that constitute your print profile by defining the
print options you want for this type of document.
2
Click the Setup tab.
3
Navigate to the Print Profile group dialog box and click Save. The
Export Profiles window opens.
Export Profiles Window
4
Enter a name for the print profile. Give the profile a descriptive name
so you can easily identify it for future jobs.
5
Click OK.
Applying Print Profiles
124
1
Click the Setup tab.
2
Navigate to the Print Profile group box and then click Open. The Open
Profile window opens.
3
Select the profile you want from among those listed.
4
Click OK.
ipc1-im8130 Operator’s Guide
Postscript Printing From Windows Applications
In most Windows applications, you can print an open document to the
network-connected digital copier. The following sections cover procedures
for postscript printing.
Managing Fonts
To access the font options:
1
Right-click the printer in the Printers folder.
2
Select Properties.
3
Click the Quality tab.
4
Click Fonts and choose among the following:
„
„
„
„
„
„
„
„
Select Download as font to download the complete font character
sets needed to print your document. Use this option if your
document contains a few fonts.
Select Download as bitmap to send each character in your document
as a binary image. Use this option if your document contains
several fonts.
Select Use printer true-type fonts to use printer-resident fonts. Print
time may improve, but the output may not look as it does on your
screen.
Select Print text black to convert colored text to black, instead of
gray. Enable this option to improve readability.
Select Send to printer as to specify how you want to process the
fonts: as Adobe (Type 1), Bitmap (Type 3), or TrueType (Type 42).
Select Use printer fonts for all TrueType fonts to use printer-resident
fonts. Print time may improve, but the output may not look as it
does on your screen.
Select Use Substitution Table to substitute fonts based on the settings
established in the Substitution Table rather than using the
driver-defined defaults.
To access the AGFA Font Manager, click Run AGFA Font Manager. For
more information about using this utility, run it and then choose
AGFA Help Topics from the Help menu.
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Printing an EPS File
1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
From the Output Format drop-down list, choose Encapsulated PostScript
(EPS) File.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Setting Postscript Driver Properties
Imagistics recommends you set the following driver properties only if the
functions are not available through your application settings.
„
Zooming Images on page 126
„
Printing Mirror Images on page 127
„
Adjusting Brightness on page 127
„
Adjusting Contrast on page 127
„
Rotating Images on page 127
„
Setting Halftoning Options on page 128
„
Printing PostScript Error Information on page 128
„
Using PostScript Pass-through on page 128
„
Using Adobe Document Structuring Convention (ADSC) on
page 129
„
Choosing a PostScript Output Protocol on page 129
„
Compressing Bitmaps on page 129
Application-level settings always override driver-level settings.
Zooming Images
126
1
In the print properties window, click the Quality tab.
2
Drag the Zoom slide bar to the right to increase the size of the printed
image up to 400% of its original size; slide the bar to the left to
ipc1-im8130 Operator’s Guide
decrease the size of the printed image to as little as 10% of its original
size.
3
Click OK.
Printing Mirror Images
1
In the print properties window, click the Quality tab.
2
Check the Mirror box to flip the page image along the vertical axis.
Note that any letters print backwards as well as the images.
3
Click OK.
Adjusting Brightness
Brightness is a measure of how much white an image contains. By
increasing the brightness, the printed image appears lighter.
1
In the print properties window, click the Quality tab.
2
Drag the Brightness slide bar to the right to lighten the printed image
up to 50%; slide the bar to the left to darken the image as much as
50%.
3
Click OK.
Adjusting Contrast
Contrast is the difference in tone between the dark and the light areas of
an image. Higher contrast yields a greater difference between the dark
and light with fewer levels of gray between them.
1
In the print properties window, click the Quality tab.
2
Drag the Contrast slide bar to the right to sharpen the dark and light
areas of the printed image up to 50%; slide the bar to the left to
darken the image as much as 50%.
3
Click OK.
Rotating Images
You can rotate images during the print process to change the orientation
for a particular printout. If you want to permanently change the
orientation, do so in the image’s native application.
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127
1
In the print properties window, click the Quality tab.
2
Check the Rotate 180 degrees box to rotate the page image.
3
Click OK to return to the Print window.
Setting Halftoning Options
Note: This option is available only in the Windows NT or Windows
2000/XP operating systems.
1
In the print properties window, click the Quality tab.
2
Click Halftoning.
3
Adjust the halftoning options as applicable. For more information on
a specific setting, right-click to access “What's This” help.
4
Click OK to exit the halftone color adjustment window.
Printing PostScript Error Information
When this feature is enabled, if a PostScript error occurs during printing,
the error information is printed instead of the job. This allows you to
correct the problem and reprint the job accurately.
1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
Check Printing PostScript Error Information to print an error log if any
language translation errors occur during printing.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Using PostScript Pass-through
PostScript pass-through allows you to send a document that has already
been formatted in the PostScript printing language directly to the printer
without sending it through another printer driver. This practice reduces
overhead and may prevent errors in the print job.
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1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
Check Use PostScript Pass-through to bypass the driver PostScript engine
and use the application engine instead.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Using Adobe Document Structuring Convention (ADSC)
ADSC prints each page as a separate job. This prevents intervening jobs
from causing errors in the final printout.
1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
Check Use Adobe Document Structuring Convention to print each page of a
print job as a self-contained job.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Choosing a PostScript Output Protocol
1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
Select the output protocol you want.
„
Select ASCII Data to send all data using the Adobe Communication
Protocol.
This allows you to print the data to any printer.
„
Select Tagged BCP to send all data, except special characters, in
binary (8-bit) format.
This option passes data to the printer faster than sending it in
ASCII data mode.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Compressing Bitmaps
Bitmapped images are often very large files, especially in uncompressed
form. Compressing bitmapped images can greatly reduce the overhead
and network bandwidth required to send them over the network.
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129
1
In the print properties window, click the Quality tab.
2
Click PostScript Settings.
3
Check Compress Bitmaps to reduce the time required to transfer your
print job to the printer.
4
Click OK to return to the properties tab.
5
Click OK to return to the print window.
Manipulating Images from a Windows Workstation
Using the GL-PSL3 Printer Driver, you can adjust the way images or a
page are printed. This driver supports mirror image, negative image,
image rotation, and scaling.
1
Select the GL-PSL3 Printer Driver from the Print window.
2
Click Properties.
3
Click the Quality tab.
4
Select from the following options:
„
„
„
„
Rotate 180 Degrees: turns the image upside down.
Mirror: flips the image. If the page orientation is portrait, the
image flips along the vertical axis; if the page orientation is
landscape, the image flips along the horizontal axis.
Negative: reverses the image colors. In other words, to print the
white areas of the page black, and the black areas of the page
white.
The Zoom slide bar: increases and decreases the image size.
Move the slidebar to the left to decrease the image size and to the
right to increase the image size.
The graphic to the right previews how the page prints with the
selected options.
5
Click Save Settings to continue setting print options or click Print to
begin printing.
Releasing Print Jobs
To release a private print, proof print, or Document Manager print job,
use the control panel on the front of the Imagistics digital copier. This
control panel, called the copier front panel, includes both hard keys and
an LCD touch screen. Buttons on the LCD touch screen are called soft
keys.
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When you press the PRINTER/NETWORK key, the control panel displays Print
and Admin tabs. You can use these tabs to perform printing and
administrative operations on the attached controller.
Releasing Private Print Jobs
1
From the digital copier control panel, press the NETWORK/PRINTER hard
key.
2
Press the
SPECIAL PRINT JOBS
3
Press the
PRIVATE PRINT
4
Use the up and down arrow keys to scroll through the list of all
pending private print jobs. When your job is selected, press RELEASE.
5
Enter the DIN for your job
6
Press
SET.
soft key.
soft key.
Your private print job joins the current job queue.
For more information on using the control panel, press the HELP hard key.
Releasing Proof Print jobs
1
From the digital copier control panel, press the NETWORK/PRINTER hard
key.
2
Press the
SPECIAL PRINT JOBS
3
Press the
PROOF PRINT JOBS
4
Use the up and down arrow keys to scroll through the list of all Proof
Print jobs. When your job is selected, press EDIT.
5
On the Job Edit screen, you can alter the number of copies and
release the job, or you can release the job as is.
6
If you approve the proof copy, press
job.
icon.
icon.
RELEASE
to print the remaining
OR
If you do not approve the proof copy, press
job.
DELETE
twice to clear the
For more information on using the control panel, press the HELP hard key.
Releasing Document Manager Jobs
To release Document Manager print jobs, access the Document Manager
login screen, find the print job you want, and, if necessary, set or change
the print properties.
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131
Accessing the Document Manager Login Screen
1
Press the PRINTER/NETWORK key.
2
Press the
3
Press
4
Press DOCUMENT MANAGER to display the Document Manager login
screen.
PRINT
tab.
SPECIAL PRINT JOBS.
Finding the Print Job
1
To access the Public folder, press OK without entering a user name or
password. If you are accessing a folder other than Public, go to
Step 2. If you are accessing the Public folder, go to Step 5.
Document Manager Login Screen
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ipc1-im8130 Operator’s Guide
2
To access a folder other than Public, enter your user name and
password.
3
Press OK. The Document Manager folder screen opens.
Document Manager Folder Screen
4
5
Select the folder containing the print queue (job) you want to view.
Press OPEN. The Folder Contents screen opens.
Document Manager Folder Contents Screen
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133
6
Press the up and down arrow soft keys to scroll through the jobs until
you find the print job you want. Use the double arrow keys to move
from one page of listings to the next.
7
Select the print job you want.
8
Press PRINT.
Changing Print Properties
1
To change the print properties, select the print job you want and
press PROPERTY. The Print Properties screen opens.
Document Manager Print Properties Screen
134
2
Modify the print settings and press
3
Press
LOGOUT
PRINT.
to return to the Document Manager login screen.
ipc1-im8130 Operator’s Guide
4
Monitoring Jobs
ipc1 Document Monitor is a job monitoring tool that runs under the
Windows operating system. Besides monitoring and control functions,
ipc1 Document Monitor has a notification feature which informs you of
copier or printing events, such as a paper jam. It also provides a menu
link to the web-based Printer Utility job and device management utility.
Note: Only documents printed using ipc1-im8130 printer drivers can
be monitored.
This chapter explains how to access and use ipc1 Document Monitor to
monitor the Imagistics Electronic Document Processing Systems.
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135
Features and Functions
The document monitor, ipc1 Document Monitor, follows the progress of
each job from your computer desktop until the controller prints it on the
copier.
ipc1 Document Monitor consists of the document monitor, a printer
status component, and a shell extender.
„
„
„
The document monitor provides event notification (alerts). This means
that if an event interrupts printing, such as a paper out condition, the
monitor opens a message. You can control which events cause ipc1
Document Monitor to open a message.
The printer status component provides device summary information
and access to the print queues (public, private, and proof print).
Access printer status from ipc1 Document Monitor or from the
Windows operating system Printers folder. From the print queues you
can perform other tasks, such as deleting, pausing, and releasing
print jobs.
The shell extender adds the item Imagistics ipc1 Printer Status
to the menu you access when you click the printer icon in the
operating system Printers folder.
Note: ipc1 Document Monitor monitors only documents printed to the
ipc1-im8130 Imagistics controllers (using a Imagistics printer driver).
Also, the program must be running for monitoring to occur.
Customizing Document Monitoring
The configuration dialog box allows you to set startup options, select
notification events and method, view or modify refresh rates, and
manually update device discovery settings. For details, click Help to access
the online Help.
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The Configuration window opens when you choose the Configure option
from the Document Monitor menu.
ipc1 Document Monitor Configuration Dialog Box
In addition to the Startup tab, this dialog box provides three configuration
tabs:
„
„
„
Notification: controls which printing events cause a popup message
or beep. For more information, see Notification Tab on page 138.
Refresh Rates: controls how often the Document Monitor searches
for event notifications, printer status, and print queue contents in
order to update the information displayed. Refresh rates are also
known as polling rates. For more information, see Refresh Rates Tab
on page 139.
Discovery: shows the network address associated with each printer.
This dialog box is primarily used for troubleshooting purposes. If
problems arise with the system, find your printer address (included in
the popup error message), and contact your system administrator.
For more information, see Discovery Tab on page 141.
To access the functions, click the appropriate tab. To close the dialog box
without changing settings, click Cancel.
Startup Tab
Run the document monitor when starting Windows: starts ipc1
Document Monitor automatically each time you start Windows.
1
From the ipc1 Document Monitor main menu, click Configure... .
2
If it does not open, click the Startup tab.
3
Click the check box on the Startup dialog box.
4
Click OK to set the startup option and exit the Configuration window.
The next time you start Windows, the ipc1 Document Monitor icon
appears in the taskbar of your desktop.
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137
Notification Tab
ipc1 Document Monitor Event Notification Tab
The following Events are available on the Notification tab:
„
„
„
„
Document has printed successfully: the controller is finished
printing the document.
Private print document is being held: you sent a private print job
and the job is ready for release.
Proof set has been printed: the controller has printed the first copy
of your multi-copy job, which is ready for your review before you
release and print the remaining copies.
Document has been cancelled by the printer: the controller has
cancelled the job. This can happen when a paper size is not available
and the timeout has expired. This event may also occur when
catastrophic circumstances force the controller to cancel the job,
such as a missing byte or memory failure. Expired private print or
proof print jobs are not cancelled by the controller.
„
Document is unserviceable: the controller is unable to print the job.
„
Paper has a paper jam: there is a paper jam in the copier.
„
Printer is offline: the copier is off line.
„
„
„
Cassette is out of paper: one of the copier cassettes is out of paper.
This drawer may not be the drawer the printer is using for your job
and your job may still print.
Printer door is open: the cover on the copier is open.
Printer requires attention: the copier requires immediate attention.
Although this message alerts the service technician of a problem, it
also can occur if, for example, the output paper tray is full.
The following Methods are available on the Notification tab
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ipc1-im8130 Operator’s Guide
„
„
Popup dialog box: ipc1 Document Monitor opens a popup message
when a selected event occurs.
Audible (Beep): sends a beep to your workstation speaker.
To set up event notification:
1
Click the Notification tab. ipc1 Document Monitor opens the
Notification dialog box.
2
Under Events, click the down arrow to display the list of available alert
events.
3
Click the box next to the event to select it. This causes ipc1 Document
Monitor to notify you when the selected event occurs.
4
Or click a checked box to deselect the event. This tells ipc1 Document
Monitor not to notify you when the event occurs.
5
Under Method, click the check box next to the alert method you want
ipc1 Document Monitor to use.
6
You may select both popup message and beep, or click a checked box
to deselect the method, which indicates that the method is not used
to notify you.
7
Click OK to set event notifications and exit the Configuration window.
When the selected event occurs and you chose a popup dialog box as
the method, a popup notification dialog box opens.
Note: ipc1 Document Monitor notifies you automatically if the print
job does not appear in the print queue after 10 minutes.
Refresh Rates Tab
„
„
ipc1 Document Monitor Refresh Rates Tab
List: identifies all items that access the controller: Document Notification,
Printer Status, and Print Queue.
Change Rate: sets the frequency at which ipc1 Document Monitor
retrieves and displays the selected item of information.
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139
When you click Change Rate, ipc1 Document Monitor displays the
Document Notification dialog box.
ipc1 Document Monitor Document Notification Dialog Box
Use the slider to set the rate. The limits are:
„
„
„
Document Monitoring: from 0 seconds (none) to 1 minute. The
default is 30 seconds.
Current Jobs: from 0 seconds to 1 minute. The default is 10 seconds.
Printer Summary: from 0 seconds to 1 minute. The default is 1
minute.
„
Restore Defaults: sets a predefined frequency for the selected item.
To set the refresh rate:
1
Click the Refresh Rates tab. The Refresh Rates dialog box opens.
2
From the Refresh Rates dialog box, select the item for which you want
to change the rate.
3
To customize the rate, click Change Rate. The Rates dialog box for the
item selected opens.
4
In the Rates dialog box, click and drag the slider along the scale to set
the rate from zero (0) seconds (left end) to the maximum rate (right
end). The rate appears in the box below as you slide the slider.
„
„
140
If you set the rate to zero, ipc1 Document Monitor does not
update the screen.
The maximum rate is different for each item: event notifications,
printer status, and print queue.
ipc1-im8130 Operator’s Guide
5
Click OK to confirm the new rate and return to the Refresh Rates
dialog box.
6
To close the Rates dialog box without setting a new rate, click Cancel.
Doing so returns you to the Refresh Rates dialog box.
7
From the Refresh Rates dialog box, click OK to set the rate and exit
the Configuration window.
8
To use the default rates for all items, click Restore Defaults, then click
OK to apply the default rates and exit the Configuration window.
Discovery Tab
ipc1 Document Monitor Discovery Tab
This tab displays the network (IP/IPX) address of each device for which
your computer has a printer driver installed.
„
Printer Name: is the printer driver name.
„
Port: is the port on your computer to which the driver is connected.
„
IP/IPX Address: is a 12-digit number that identifies the controller.
„
Update: prompts you to update the device and driver status now.
If ipc1 Document Monitor cannot determine the address, it displays
unknown and a question mark for the printer icon. The next time you print
using this printer driver, the system prompts you to locate the controller
before you can print.
Double-clicking the driver name opens Printer Utility and displays the
Device page for the selected device.
To find the printer address:
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141
1
Click the Discovery tab. The Discovery dialog box opens. The Discovery
dialog box includes a list of all printers installed on your computer
and their addresses.
2
To update one of the listed printers, click the printer driver you want
and then click Update.
3
Click OK to accept the new setting and close the Configuration
window.
Running the Document Monitor
There are two ways to access the Device Status window:
„
„
Select the device name from the ipc1 Document Monitor Document
Monitor menu and click Document Monitor.
Use the shell extender.
Starting ipc1 Document Monitor
The first step is to load ipc1 Document Monitor so the icon appears on the
taskbar. You only need to do this once.
1
Click Start in the lower-left corner of the desktop.
2
From the Start menu, click Programs.
3
From the Programs menu, click ipc1 Document Monitor. The ipc1
Document Monitor icon appears in the taskbar.
Using the Document Monitor Menu
1
Right-click the ipc1 Document Monitor icon to open the Document
Monitor menu.
ipc1 Document Monitor Menu
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2
Select a printer driver.
3
Click Document Monitor. For more information about the menu options,
see Document Monitor Menu on page 145.
4
Select the name of the connected device, to monitor the device using
ipc1 Document Monitor or Printer Utility.
Note: To have the ipc1 Document Monitor icon appear in the taskbar
each time you start Windows, set the startup options from the
Configuration window. Access the configuration window by clicking
Configure on the Document Monitor menu.
ipc1 Document Monitor opens to the Device Status window or to the
window displayed last.
Access Using the Printers Menu
The Printer Shell Extender supports the Windows 9x, Windows Me,
Windows NT, Windows 2000, and Windows XP operating systems shell
extensions. When the installation program installs ipc1 Document
Monitor, it adds a device status item to the Printers menu.
To access device status through the Printers menu:
1
Click Start > Settings > Printers.
2
Right-click the Imagistics Printer Driver icon.
ipc1 Printer Item Added to the Printers Menu
The pop-up menu includes the item Imagistics ipc1 Printer
Status.
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143
3
Select this item. ipc1 Document Monitor opens the Device Status
window.
Enabling and Disabling Document Monitoring
To turn on document monitoring, click Enable from the Document Monitor
menu. The option changes to Disable and displays the ipc1 Document
Monitor icon on the taskbar.
Click Disable to terminate document monitoring.
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Document Monitor Menu
ipc1 Document Monitor Menu
„
„
Disable/Enable: turns the Document Monitor on and off.
Configure: displays the Configuration window from which you can
set startup options, set refresh rates, set up event notifications, view
printer addresses, and update settings.
„
Exit: removes the ipc1 Document Monitor icon from the taskbar.
„
<Name of the connected device>: selects the device to monitor.
Selecting a device name and clicking Document Monitor displays the
Device Status window. Clicking Printer Utility launches the Printer
Utility for the connected device.
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145
Device Status Window
is the first tab in the ipc1 Document Monitor window. Here
you can view the status of the printer (or printers, if tandem printing is
available).
Device Status
Device Status Window
This window consists of:
„
„
„
„
A menu bar containing the options Printer, Document, View, and Help. The
Device Status tab includes only the Printer, View, and Help menus.
Seven (7) tabbed views: Device Status, Print Queue, Private Print, Proof Print,
Scheduled Print, Document Manager, and Invalid.
Printer information.
A status bar at the bottom of the window containing icons and text
that allow you to quickly see the status of the printer.
Menu Bar Options
The options are:
„
„
146
Printer > Close: closes the current window.
Document > Release Proof For the Proof Print queue: this item
opens the Proof Print dialog box where you can change the number of
copies to print and release the job for printing (add it to the current
jobs print queue).
ipc1-im8130 Operator’s Guide
You can only release jobs that you submitted. When ipc1 Document
Monitor is running on the taskbar, begin document monitoring by
selecting a document.
„
„
„
„
„
„
„
Document > Print Now For Scheduled Print: this item overrides the
assigned print schedule order for a particular job and prints the
selected job immediately.
Document > Cancel: this item deletes the print job from the queue.
You can only cancel print jobs that you submitted.
View > Configure: this item opens the Configuration window.
View > Refresh: this item renews the information displayed in the
window.
View > Status Bar: check or uncheck this item to display or hide the
status bar.
Help > Topics and Index: this item accesses the online help.
Help > About: this item displays copyright, version, and other
information about the Document Monitor.
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147
Document Monitoring Tabs
The tabs in this window are:
„
„
„
Print Queue tab: Displays a list of all current jobs. Using this tab you
can view all the jobs in the print queue, pause and resume printing
one of your jobs, and cancel one of your print jobs.
Private Print tab: Lists the confidential print jobs. Using this tab you
can view all of your private print jobs and cancel jobs as needed.
Proof Print tab: Displays details of proof print jobs. Proof print jobs
are those for which a proof copy has already been printed but the
balance remaining is being held in this queue.
You can view all proof print jobs that have not been printed, release
the rest of the document for printing, and cancel a print job as
needed.
„
„
„
Scheduled Print tab: Displays details of jobs that are being held for
printing at a specified date and time.
Document Manager tab: Displays details of documents stored in
Document Manager.
Invalid tab: Lists jobs with invalid department codes (if Department
is enabled).
Code Enforcement
Printer Information
The printer information includes:
„
„
Name: The name of the printer.
„
Model: Displays the printer model number.
„
Location: The physical location of the printer.
„
Status: The status of the printer.
„
„
„
148
Printer Image: A visual representation of the printer, showing
warnings as yellow and errors as red.
Physical Address: The controller machine address, a unique ID
provided by the controller network card. (Also referred to as the
hardware address.)
Printer Information: Displays the cassette status icon along with the
errors and warnings that have been recorded for the printer. Shows
cassette status and provides cassette information such as toner low,
door open, paper jam, etc.
Description (list box below Printer Information): Desribes the
selected error or warning. For example: “Paper Empty -- Main Unit
Upper Cassette”.
ipc1-im8130 Operator’s Guide
Device Status Bar
The status bar extends along the lower border of the Device Status
window. The information it contains depends upon the chosen tab.
Device Status Bar Showing an Idle Printer
Note: You can choose whether or not to display the status bar by
checking and unchecking the Status Bar option on the View menu.
„
Status: Located on the left side of the bar, is a phrase that describes
the status of the device or job based on the chosen tab:
„
Device Status tab: shows the condition of the copier/controller.
„
Queue tab: shows the number of documents in the print queue.
„
Private Print tab: shows the number of private print jobs.
„
Proof Print tab: shows the number of proof print jobs.
„
„
„
„
Scheduled Print: shows the order of scheduled print jobs for the
selected device.
Document Manager: shows the number of print jobs to be sent
to Document Manager.
Invalid: shows the number of print jobs in the Invalid print
queue.
IP/IPX Address: This item on the taskbar shows the IP or IPX
address for the device connected to the selected controller.
Shows that the Document Monitor is communicating with the
controller
Shows that the communications link between ipc1 Document
Monitor and the controller is broken and displays the message
The <controller> is not responding.
The Document Monitor periodically tries to reestablish the link. How
frequently this is done depends upon the refresh rate. You may
override the automatic relinking attempt by clicking the printer icon.
This initiates an immediate attempt by the Document Monitor to
reestablish the link.
Note: A broken communications link also shows when you reboot the
controller.
Warnings display as yellow and errors as red. Clicking the primary
icon (the first one) opens the Device Status window.
Used to horizontally resize the window; all tab windows resize
accordingly. Vertical resizing is not supported.
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Queue Reference
Each of the ipc1 Document Monitor job status tabs Device Status, Print
Document Manager, and Invalid
display essentially the same information.
Queue, Private Print, Proof Print, Scheduled Print,
Print Queue Status Window
Menus
„
Printer > Close: closes the dialog box.
„
Document > Cancel: cancels a document that is printing.
„
View > Configure: opens the Configuration dialog box.
„
„
View > Refresh: updates the display with new information from the
controller.
View > Status Bar: turns on and off the display of the status bar.
Job Status Information
„
Document Name: is the name of the document that is printing.
„
Status: is the state or condition of the job.
„
„
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Scheduled to Print: for Scheduled Print jobs, this item displays the
date and time in localized format when the job is scheduled to print.
Owner: identifies who submitted the job.
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Pages: shows the number of pages in the job and the number of
pages printed. For example, 10/100 indicates that 10 pages of a 100page job have printed.
„
Size: is the size of the print job in bytes.
„
Submitted: is the date and time that the print job was submitted.
„
Copies: for Scheduled Print jobs, this item contains the number of
copies requested.
Checking Device Status
1
Click the Device Status tab.
2
Check the Printer Information.
3
Check the status bar along the bottom of the tab. For more
information about this bar, see Device Status Bar on page 149.
4
To update this information, click View > Refresh or click F5.
Checking Job Status
1
If the ipc1 Document Monitor program is not running, click
Start>Programs>ipc1 Document Monitor.
2
Right-click the ipc1 Document Monitor icon in the taskbar.
3
Select the device name.
4
Click Document Monitor.
5
Click the tab for the queue you want to monitor, such as the Scheduled
Print or Invalid queues.
To refresh the job status, click View > Refresh or press F5.
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Deleting Current Print Jobs
1
In the ipc1 Document Monitor list box for a specific queue, click the
job you want to delete. You can only delete jobs that you submit.
2
In the menu bar, click Document.
3
From the drop-down menu, click Cancel.
Releasing Proof Print Documents
1
In the ipc1 Document Monitor list box for the Proof Print queue, click
the job to be released. You can only release jobs that you submit.
2
In the menu bar, click Document.
3
In the drop-down menu, click Release Proof. The Release Proof dialog
box opens.
4
Enter the number of copies to be printed in the edit box or use the
spinner control to select the number of copies.
5
Click OK to set the number of copies and release the document for
printing or click Cancel to close the dialog box and cancel the release
request.
Event Notification
When an event occurs that has been assigned alert status (selected for
notification), either a beep sounds or a popup notification dialog box
opens, or both, depending on what you selected when setting up
notification. See Notification Tab on page 138. The popup message
contains the following information about the event:
Note: If you did not select Popup Message as the notification method,
you do not receive a popup notification dialog box.
Alert Message
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Date/Time: displays the date and time of the document alert
message.
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Document: displays the name of the document.
„
Message: displays the event notification message.
„
Notification Number: displays the sequential order of the current
message in the notification queue. For example, 3/8 indicates that it
is the third message in a queue of eight notifications.
Displays the first notification message in the queue.
Displays the previous notification message in the queue.
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Displays the next notification message in the queue.
Displays the last notification message in the queue.
„
Close: closes the window.
Interpreting Messages, Warnings, and Errors
The following is a list of printer and controller-related messages,
warnings, and errors that may occur during print processing.
„
„
„
„
„
„
„
Document has printed successfully: the controller is finished
printing the document.
Private print document is being held: go to the printer and release
your print job using the control panel.
Proof set has been printed: the controller has printed the first copy
of your multi-copy proof print job. Review the proof copy before you
release and print the remaining copies.
Document has been cancelled by the printer: you cancelled your
document manually, the desired paper size is not available, or the job
timed out.
Document is unserviceable: the controller is not available. Contact
the system administrator.
Printer has a paper jam: refer to the diagrams on the printer to
remove the paper jam.
Printer is offline: press the online button on the printer. If the
printer remains offline, contact the system administrator.
„
Cassette is out of paper: add paper to the empty cassette.
„
Printer door is open: close the printer cover.
„
Printer requires attention: contact the system administrator.
Locating a Device
ipc1 Document Monitor is configured by default to interrogate the
controller at regular intervals. The frequency with which it polls the
controller is called the refresh or polling rate.
Note: ipc1 Document Monitor cannot locate or interrogate the
controller if it has been set up as a NetWare NDPS printer or
NPRINTER.
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If the copier and controller are at a remote location, there are at least two
occasions when you may need to manually determine if the controller is
connected to your printer driver.
„
„
You receive a message that the system is unavailable. You can ask
ipc1 Document Monitor to find out if the system is back on line. Using
this procedure you can check on the device at any time.
If your network includes hundreds of workstations, automatic polling
can create unwanted network traffic. If the refresh rates are set to
zero (0) for Document Notification, Printer Status, and Print Queue, ipc1
Document Monitor does not poll the device. You can use this
procedure to determine manually if the device is on line.
1
From the ipc1 Document Monitor main menu, click Configure... .
2
Click the Discovery tab.
ipc1 Document Monitor Discovery Tab
3
Select the driver name.
4
Click Update.
Note: Another way to interrogate the device is to click Update Now on
the Device Status tab of the ipc1 Document Monitor window.
Troubleshooting a Connection
When you activate the Document Monitor, if the printer driver you select
is not connected correctly to the controller, ipc1 Document Monitor
displays a message.
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Discovering the Device
1
In the message dialog box, click Yes to locate the controller The
Document Monitor displays the advanced Discovery dialog box.
2
Click Start Discovery to begin the process. The Document Monitor
locates all the controllers in your network.
Discovery Dialog Box While Discovering Controllers
Click Stop Discovery to stop the process.
When the process completes, the dialog box prompts: Select the
ipc1 for this printer. Consult with your administrator
for more information.
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3
Locate the name and address of the device to which you are
attempting to connect.
4
Select the device and click the link in the lower-left corner of the
window to launch Printer Utility for the device.
5
Discovery Dialog Box with Link to Printer Utility
Click Advanced to narrow your search to a specific device.
Searching for Specific Devices
Discovery Settings Dialog Box
In the Devices section, select the type of Imagistics device you want.
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Searching by Protocol
In the Network section select a protocol. Protocol options are unavailable if
you do not have the protocol installed.
IPX/SPX Search
„
Enable IPX/SPX Search: searches for Imagistics devices running the
IPX/SPX protocol.
TCP/IP Search
„
„
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158
Enable TCP/IP Search: searches for Imagistics devices that are
running the TCP/IP protocol.
Search local subnet: uses the subnet range that includes the local
computer.
Specify a range: lets you manually enter the IP address range.
„
From: specifies the starting IP address for the range.
„
To: specifies the ending IP address of the range.
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Printer Utility (End User Mode)
Printer Utility is a web-based job and device management tool that allows
you to access controller information over the Internet.
This chapter explains how to access and use Document Manager to
monitor the Electronic Document Processing Systems.
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Printer Utility Overview
Printer Utility has two web sites available. One site is designed for end
users and the other is for administrators.
„
„
The end-user site displays controller and scan job status as well as
enabling you to create and maintain private groups and templates.
The administrator site enables network administrators to configure
controller settings, conduct maintenance, and update the address
book, public group, and public templates.
With Printer Utility, you can:
„
View general copier information including controller status and alerts
„
View cassette/accessory configuration
„
View and modify the status of your jobs
„
View the counter logs
„
Locate other Imagistics devices on the network
„
Install client software
Note: Because Printer Utility uses cookies to store persistent
information on your system, you must have cookies enabled in your
browser for Printer Utility to work correctly.
System Requirements
Before installing the software, make sure your network and client
workstations meet the following minimum requirements:
Opening Printer Utility
To navigate to Printer Utility, enter the following URL on the search line of
your Internet browser.
http://<IP Address> or http://<Device Name>
where <IP Address> is the IP address of the controller and <Device Name>
is the device name of the controller.
For example:
http://159.119.44.234 or http://myipc1-im8130
The Printer Utility web page opens.
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Using the ipc1 Document Monitor Link
1
Right-click the ipc1 Document Monitor icon.
2
Select the printer driver associated with the Imagistics controller.
3
Select Printer Utility.
Logging In
When you start Printer Utility, it opens the start page defined on the
Preferences page. The default start page is the Device page. To change
this page, see Setting Your Preferences on page 171.
End users are not required to log in to use Printer Utility. Administrators
are required to log in for particular functions. After Printer Utility has
verified name and password, Printer Utility grants an administrator
access to the Administration page for device management.
Printer Utility Login Page
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Navigating in the Printer Utility Home Page
The Printer Utility Home Page or Main page is the general information
page and opens when you launch the application. From here, you can
initiate most device monitoring and management functions.
The Printer Utility Home Page
The Printer Utility home page contains a header area, body area, and a
footer area.
The header area includes:
„
The Printer Utility logo
„
Device and communications status (Ready/Alert and Online/Offline)
„
Short-cut access to Document Manager
„
Short-cut access to Device Search
„
Short-cut access to the Login page or the Logout command
„
A menu bar to provide access to the main pages of Printer Utility
„
A submenu bar
The body frame displays the main menu items as well as icon links to the
menu items.
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The footer area contains navigation links to the Top of the current page,
the Help information, and the Install Software feature.
Status
Function tabs
Submenu
Detail
Printer Utility User Interface
The Status line shows the current state of the device.
Click a tab to select a desired function. Each tab may have additional tabs
and menus enabling you to find the detailed information you need.
When you initially open the Printer Utility web site, you have access to
functions like viewing device settings and the print queues. You must log
in as an administrator to perform administrative functions.
Printer Utility Help
Printer Utility includes extensive web-based help to assist you. The help
system organizes information into task-oriented, procedural topics so that
you can easily perform your monitoring and management jobs.
To access the web help topics and index from Printer Utility, click the Help
link at the bottom of the page.
How to Find a Help Topic
In Help, click one of the following tabs:
„
To browse through topics by category, click the Contents tab.
Topics are organized into books. Double-click the book or click the
plus sign to the left of the book to expand the list of related help
topics. To collapse the topic, simply click the link once more. Also,
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within most topics, you can see related topics by clicking the Related
Topics button.
„
„
„
Within a topic, click the Related Topics links to jump to step-by-step
procedures.
To see a list of index entries, click the Index tab, and either type a word
or scroll through the list.
To search for words or phrases that may be contained in a Help topic,
click the Search tab.
In the left frame of the Help window, click the topic, index entry, or phrase
to display the corresponding topic in the right frame.
Checking Device Status
Printer Utility opens to the Device tab, which includes an illustration of
the device.
Printer Utility Device Status
This tab shows the following information about the controller:
„
„
164
Device status, which can be Ready or a number that identifies an
alert condition. Errors are in red and warnings are in yellow.
Device name and location.
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The contact name and phone number for the person responsible for
managing the controller.
Paper trays on this device (media size, media types, cassettes, and
their status).
„
List of optional components installed on the device.
„
Administrative message.
At any time, you can click Refresh to update the Printer Utility status
information.
Finding and Connecting to Devices
You can locate and connect to all other Imagistics controllers on your
network.
1
Click the Device Search link.
Device Search
2
Check the boxes to select the devices and network protocol.
3
Click Search. Printer Utility displays the results of your device search.
4
Find the controller you want to connect to in the Device Search Results
list and click the corresponding link. A browser window containing
the Printer Utility screen for the selected device opens.
Managing Print Jobs
Using Printer Utility, you can view, delete, and release print jobs.
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You can manage your own jobs while the administrators can manage all
jobs.
Viewing Print Jobs
To view the jobs in the various queues:
1
Click the Print or Scan Jobs tab. Current Jobs is the default page.
Print Jobs Page
The Print Jobs page displays links to these job types:
„
Private Jobs
„
Proof Jobs
„
Scheduled Jobs
„
Document Manager Jobs
„
„
Invalid Jobs: those jobs submitted with an invalid department
code
All Jobs
2
To update the information on the page, click Refresh in the right
corner.
3
To sort the results, click a heading.
The page refreshes and a small triangle on the column heading
indicates the sort sequence. The direction of the triangle indicates
ascending or descending order. The default sort order is ascending.
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Deleting Jobs from the Queue
You can delete your pending print or scan job from the queue if it is listed
on one of the Jobs pages.
1
Click the Print or Scan tab. Printer Utility opens the Print Jobs or Scan
Jobs page.
2
For print jobs, click the sub tab for the type of job you want to delete.
3
Click the check box next to the job name.
To delete all jobs, click the checkmark on the header. This button
marks all of the jobs in the list. Clicking the checkmark again clears
all the checkmarks.
4
Click Delete.
While Printer Utility is deleting a job the status changes to Deleting.
Changing Proof Print Job Copy Counters
After reviewing the first copy of a proof print job you can change the
remaining copy count on the Proof Jobs page. The Copies column displays
the number of copies for each proof job.
1
Click the Print Jobs tab. The Current Jobs page opens.
2
Select the Proof page. The Proof page displays the details of proof
print jobs.
3
Scroll down the list to locate the job.
4
Check the box next to the job of which you are changing the count.
To select all jobs, click the checkmark on the header. This button
marks all the jobs in the list. Clicking the checkmark again clears all
the checkmarks.
5
Change the copy count number in the Copies column. The count must
be between 1 and 9999.
You can change the copy count and release the job or you can release
the job without changing the count.
6
Click Release to release the job to printing. After you release the job,
monitor its status using the Current Jobs list.
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Releasing Proof and Scheduled Jobs
1
Click the Print Jobs tab.
2
Select Proof or Scheduled jobs. For Scheduled jobs, Printer Utility
displays the date the job is scheduled to print in the Status column.
3
Scroll down the list to locate the job.
4
Check the box next to the job you want to print.
To release all jobs, click the check-all button in the header. Clicking
this button again clears all the checkmarks.
5
Click Release to print the selected job(s). After you release the job,
monitor its status using the Current jobs list.
Managing Scan Jobs
To determine the status of a scan job, you can view the various scan logs:
„
Current Jobs: lists all scan jobs currently queued for processing
„
Scan Jobs Log: lists completed scan jobs
„
Scan Message Log: lists system messages related to the scan
function
Besides viewing these logs, you can delete scan jobs.
Viewing Current Scan Jobs
The Scan Jobs page displays the list of current scan jobs and provides
links to the scan jobs log and scan message log.
The Current Jobs list displays the Group, Template, Agent, Status, number of
Pages, start Time, and Detail Status for each scan job.
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1
Log in as an administrator.
2
Click the Scan tab.
Scan Jobs Page
The Scan Jobs page displays links to the various scan logs:
„
„
„
Current Scan Jobs: lists all scan jobs currently queued for
processing
Scan Jobs Log: lists completed scan jobs
Scan Message Log: lists system messages related to the scan
function.
3
If necessary, click Current Jobs to open the Current Jobs page.
4
To sort the current jobs list so that a particular job is easier to find,
click the appropriate table heading. The page refreshes to display the
information in the order you requested.
5
Scroll down the list to see details of the job.
Viewing the Scan Jobs Log
To view the list of completed scan jobs:
1
On the Scan Jobs page, click Job Log.
2
To sort the log in a particular order, click the appropriate table
heading.
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3
Scroll down the list to see the details of the job.
4
Click the Refresh icon in the right corner to update the information on
this page.
The Scan Jobs Log displays the Group, Template, Agent, and Status for each
scan job.
Viewing the Scan Message Log
To view the list of system messages for scan jobs:
1
On the Scan Jobs page, click Message Log.
2
To sort the list of messages in a particular order, click the appropriate
table heading.
3
Scroll down the list to locate the messages.
Deleting Scan Jobs
You can cancel any job that is in the Current Jobs queue by deleting it.
1
On the Current Jobs page, check the box next to the scan job that
you want to delete or click the Check All heading to select all jobs.
2
Click Delete.
3
Click OK to confirm the deletion process. The scan job(s) are deleted
from the queue.
Working with Scan Templates
You can access the scan templates and template groups through the Scan
tab in Printer Utility. For a complete description of thescan templates and
template groups, refer to the Scan Operator’s Guide.
Downloading Scan Files
You can download scan files that were stored on the controller as
electronic files from within Printer Utility.
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1
On the Scan tab, click the Download Scan Files link to open the
Download Scan Files page.
2
Click the plus sign (+) to the left of the directory name to open the
directory and view its contents.
3
Navigate to the directory or subdirectory that contains the file you
want to download.
4
When you find the file you want to download, click the name of the
file. The File Download dialog box opens.
5
Click Save to save the file on your local workstation. The Save As
dialog box opens.
6
Browse to the directory on your local workstation where you want to
place the file.
7
Click Save to download the file. The file is downloaded to the directory
you selected on your local workstation. The two dialog boxes close
automatically and return you to the Download Scan Files page.
Setting Your Preferences
You can customize the appearance of Printer Utility. If you do not log in or
if you log in as an end-user, setting preferences only affects your view of
Printer Utility. If you log in as the administrator, setting the preferences
affects all users.
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1
Click the Preferences tab to open the Preferences page.
2
To change the way dates are displayed, select the appropriate format
from the Date Format pull-down list.
3
To change the way times are displayed, select the appropriate format
from the Time Format pull-down list.
4
To change the frequency with which Printer Utility updates the device
status, select the frequency from the Device Status Refresh Rate pull-down
list.
5
To change the frequency with which Printer Utility updates the job
queues, select the frequency from the Job Queue Refresh Rate pull-down
list.
6
To change the number of items shown in the logs, enter the number
you want in the Number of items to show for logs text box.
7
To change the tab displayed when you first access Printer Utility,
select the tab from the Start Page pull-down list.
8
To change the display language used by Printer Utility, select the
language you want from the Language pull-down list.
Managing Counters
The controller keeps track of the number of pages printed, copied, and
scanned and maintains a set of counters. These statistics can be
displayed in totals or broken down by department. This topic describes
how to view the statistics and manage department counters.
All users can view the statistics maintained by the controller. If you use
department codes, you can also reset department counters and save
department statistics in a format that you can use for reporting.
Only administrators can reset the scan counters.
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Viewing Job Statistics
The Counters page shows job statistics by department and for all
departments. You must enter a valid department code to access this
information.
Printer Utility Counters Page
To view the count for a department:
1
Click the Counters tab. The Copy/Print page opens.
2
To view the specific counters for your department, in the Enter a
department code to access department counters text box, type the five digit
department code for your department.
3
Click Enter.
If you enter a correct department code, Printer Utility displays the
counters for the department.
If you enter an invalid department code, Printer Utility displays an
error message and prompts for the department code again.
Resetting Department and Job Counters
To reset the counters for a department or type of job:
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1
Click the Counters tab.
2
Type the department code and click Enter.
3
Select the department by clicking the cirlce to the left of the
department name.
4
Click Reset Counter. The Reset Department Counter window opens.
5
Click OK to reset the counters or Cancel to terminate the process
without resetting the counters..
Exporting Counters
To save department or job type counters in a format that can be used for
reporting:
1
Click the Counters tab.
2
Type the department code and click Enter.
3
Select the department that you want to export to counters for by
clicking the circle to the left of the department name.
4
Click Export.
5
Select the delimiter from the drop-down menu.
6
Check the box to include field names in the exported file.
7
Click OK to export the data or Cancel to terminate the process.
8
Click the File Name link to download.
Note: If you experience any problems, you can use the filename
hyperlink to download the exported file. Right-click the filename
hyperlink and select Save Target As... (Internet Explorer) or Save Link As...
(Netscape Navigator) from the drop-down menu.
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Basic Troubleshooting
This chapter provides information on some of the operational errors that
can occur when printing to the controller, explains the status and error
messages logged in ipc1 Document Monitor and Printer Utility, and
provides the answers to some frequently asked questions.
If you cannot resolve a printing problem after reviewing the information in
this chapter, consult your network administrator.
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ipc1 Document Monitor Error Conditions
ipc1 Document Monitor Status: The Controller is not
responding
Problem Description
The status bar reads, The controller is not responding and the
broken connection icon is displayed in the taskbar.
Corrective Action
1
Wait for a couple of minutes. Most of the time, the connection is
reestablished automatically.
2
If the broken connection condition persists, exit and restart ipc1
Document Monitor.
3
If, upon restarting ipc1 Document Monitor, you receive a message
that the address cannot be resolved, contact your network
administrator
Cannot View Job in ipc1 Document Monitor Print Queue
Problem Description
After submitting a job to print, there are several reasons why you may not
see the job in the print queue:
„
You have selected the wrong device.
„
The job is queued on the Windows print spooler.
„
The job may be held in the Novell print queue.
„
A copier error may be preventing printing.
Corrective Action
„
„
Check the device location to see if there really should be any jobs
listed.
Check the Jobs Log in Printer Utility to see if the status of the job is
listed as Done, Deleted, or Unserviceable.
If the job is very small, it may have already been serviced and moved
to the Jobs Log as a terminated job. If the job was unserviceable for
some reason, it no longer appears in the Current Jobs list.
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„
Look at the copier control panel LCD for error messages. For example,
a prompt to load paper holds up subsequent jobs in the queue.
Cannot Interpret ipc1 Document Monitor Messages/
Warnings/Errors
Problem Description
The device status indicates the current state of the copier to which print
jobs are being submitted.
Corrective Action
For an explanation of device status messages, refer to the ipc1 Document
Monitor online Help topic titled, Interpreting Device Messages, Warnings,
and Errors.
ipc1 Document Monitor Error Messages
Document is Unserviceable
Unless there is a hardware error, a job is considered unserviceable if the
controller does not support the features selected for the job. This most
often occurs when you use a non-Imagistics driver to submit a job to a
Imagistics printer.
For example, you may select an HP LaserJet driver in Windows and
connect it to the network port to which the controller is attached. Since
the default configuration is PCL, the controller may not recognize that the
print commands (requesting services it does not provide) are coming from
a non-Imagistics driver.
Corrective Action
1
Use only Imagistics printer drivers, PPD file (Macintosh), and Unix
filters to print to the digital copier. Installing Client Software on
page 189
2
Make sure that the driver network port is mapped to the correct
printer.
Printer has a Paper Jam
The copier bitmap image displayed on the copier control panel and in
Printer Utility indicates the location of the paper jam. You must clear the
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paper path before printing can resume. For more information about
resolving paper jams, refer to the Operator’s Guide for Copying Functions
or contact your Imagistics authorized dealer for support.
Printer is Offline
An administrator has turned off the printer, so it is not available to
process your job. Contact your network administrator for support.
Cassette is Out of Paper
Consult Printer Utility to find out which cassette is out of paper. Fill the
cassette and press START on the copier control panel to resume printing.
Printer Door is Open
Consult Printer Utility to find out which door is open. Printing
automatically resumes when you shut the door.
Printer Requires Attention
An error has occurred on the copier. Go to the copier control panel to see
what type of error has occurred. For more details on resolving the error,
refer to the Operator’s Guide for Copying Functions or consult your
network administrator.
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ipc1-im8130 Operator’s Guide
GLOSSARY
Definitions of Common Terms
Term
Definition
ADSC
Adobe Document Structuring Convention. An advanced PostScript
option that lets you print each page of a document as a self-contained
print job.
Booklet mode
A feature where each page of a document is printed on a half sheet of
paper, which can then be folded and/or stapled to produce a smaller
booklet/magazine. Booklet mode was previously known as magazine
sort. The controller supports two kinds ofbBooklet mode: left to right
read mode and right to left read mode.
Bypass feeder
A paper input unit used to feed single sheets of special paper (such as
envelope, thick paper, or card) for a print job.
Cassette
The copier containers for input paper.
Current jobs
The list of all print and copy jobs currently queued to the selected
controller. You can view it using either the Printer Utility or the ipc1
Document Monitor application.
ipc1-im8130 Operator’s Guide
179
Definitions of Common Terms
Term
Definition
Department folder
A Document Manager system folder. The administrator can store and
work with documents in the Department folder. Registered and
unregistered users can view and print documents in the Department
folder, but cannot edit them.
Device
Refers to the controller connected to a network digital copier. Often,
the term device is used to refer to the entire controller/copier system.
DIN
Document Identification Number. A 5-digit code required to release a
private print or proof print job for printing. You must enter this number
at the copier control panel.
Document editor/
organizer
Refers to the Document Manager application, which enables you to
store, edit, manage, and print scanned images using a web interface.
Document Profile
A pre-defined set of driver settings that allows users to auto-configure
their print job with a click of the mouse.
Document Sticky
The paradigm where actons and/or settings for a print job are
assigned for a specific document within a specific application. For
example, if a change is made to the printer settings, it only affects the
current document within the current application. See also, Printer
Sticky.
Drawer
See Cassette.
Driver
See Printer Driver.
Duplex
The process of printing on both sides of a sheet of paper. For duplex
printing, the copier must have an Automatic Duplex Unit (ADU)
installed. See also Simplex.
Electronic
Document
Processing System
This system consists of the Imagistics im8130/im6530 digital copier
connected to the ipc1-im8130 controller. These systems provide the
convenience of walk-up copying, scanning, and network printing from
the same device.
Event
A significant occurrence such as the completion of a print operation.
Finishing unit or
Finisher
A copier accessory that provides sort, group, staple, and hole punch
printing and copying options.
ipc1-im8130
The Imagistics controllers used to connect digital copiers to a network.
Also referred to as the device or printer.
180
ipc1-im8130 Operator’s Guide
Definitions of Common Terms
Term
Definition
Gutter
The size of the inner margin between facing pages of a bound
document. The minimum value is 0 mm and the maximum is 150 mm.
Hardware address
The unique address assigned by the manufacturer of a network
interface card. Also known as the Media Access Control (MAC)
address.
Hole punch
An optional finishing unit that punches binder holes in pages after
printing.
HTTP
HyperText Transfer Protocol. The Internet standard that supports
information exchange on the world wide web (WWW). HTTP provides
users with transparent access to the Internet.
Image overlay
An independent document file containing text, graphics, charts, tables,
or any other document element, that is merged with another
document during printing.
IP
Internet Protocol. The IP part of the TCP/IP communications protocol.
IP implements the network layer (layer 3) of the protocol, which
contains a network address and is used to route a message to a
different network or subnetwork. IP accepts packets from the layer 4
transport protocol (TCP or UDP), adds its own header and delivers a
Datagram to the layer 2 data link protocol. It may also break the
packet into fragments to support the maximum transmission unit
(MTU) of the network.
IPP
Internet Printing Protocol. A protocol that enables you to send print
jobs to a remote printer across an Internet or Intranet connection.
IPX
Internetwork Packet Exchange. A NetWare communications protocol
used to route messages from one node to another. IPX packets
include network addresses and can be routed from one network to
another.
Jobs log
A file that contains a historical record of the jobs submitted to the
controller. The information for each job includes the document name,
size, date and time stamp, and status. You can filter the Jobs Log to
list only the details for specific types of jobs.
Job type
The printing method for a specific job: Normal, Scheduled, Private, Proof
Print, Print to Image Overlay File, Document Manager, or Document
Manager Print.
ipc1-im8130 Operator’s Guide
181
Definitions of Common Terms
Term
Definition
LCF
Large Capacity Feeder. A special paper feeding unit that can hold a
large amount of standard (letter or A4) sized paper.
LPD
Line printer daemon. A print management program that runs on a
host, for example a Unix machine.
Media
The physical material on which a document is printed. For example,
bond, transparencies, and labels are all types of media.
Message log
A file that contains a historical record of errors and warnings that
occurred on the controller or the copier. The information for each
message includes the date, subsystem, and message severity. You
can filter the message log to list only those messages that meet
specific criteria.
NDPS
Novell Distributed Print Services. NDPS simplifies the process of
setting up, administering, and troubleshooting Novell printing by
migrating away from queue-based printing toward a more plug in and
print paradigm.
NetWare
A network operating system from Novell, based on a client/server
architecture. Clients log onto one or more file servers, which provide
network services such as e-mail, printing, and storage.
Network printing
Printing from a client workstation running a Macintosh, Unix, or
Windows operating system over the network to the controller, with the
output produced on the connected Imagistics digital copier.
N-up
Refers to the number of page images printed on one sheet of paper.
For example, if you want to print slides or web pages, you can use the
N-up feature to print up to 16 pages on one sheet of paper. Also called
Multiple Pages Per Sheet printing.
Orientation
The direction in which a document is laid out on a page. Portrait
orientation produces a vertical page layout (i.e., the page height is
greater than the width). Landscape orientation produces a horizontal
page layout (i.e., the page width is greater than the height).
Page interleaving
A feature where a blank sheet is inserted between the pages of a print
job. These job dividing sheets are not stapled with the rest of the
original document (if stapling is requested). This feature was
previously known as Tab Sheet Insertion. See also: Cover Sheet and
Sheet Insertion.
182
ipc1-im8130 Operator’s Guide
Definitions of Common Terms
Term
Definition
PCL
Printer Control Language. The command language for the HP
LaserJet printers. It has become a de facto standard used in many
printers and typesetters. PCL Level 5, introduced with the LaserJet III
in 1990, also supports Compugraphic's Intellifont scalable fonts.
Starting with the LaserJet 5 in 1996, PCL Level 6 streamlines the
graphics and font commands, reducing the amount of information that
has to be sent to the printer.
Peer to peer
A network architecture in which nodes communicate directly with
other nodes, as opposed to client/server architecture.
PostScript
A page description language (PDL) from Adobe used extensively on
all computer platforms. It is the de facto standard in commercial
typesetting and printing houses, many of which require PostScript files
as electronic input.
Printer driver
Software installed on the client workstation that enables printing to a
device. The Imagistics printer drivers are on the ipc1-im8130 Client
CD-ROM. They permit printing to the controller.
Printer Sticky
The paradigm where actions and/or settings are permanently saved
so that they are accessible later. For example, a change is made to
the printer settings for a single document and all applications are
aware of the change. See also, Document Sticky.
Printing mode
Defines the way the print job is processed by the controller: as a
normal job, private print job, proof print job, or scheduled print job.
Print profile
A set of user-defined properties that are saved locally so that complex
documents can be configured quickly and easily.
Private folder
A folder that belongs to a registered user. When you create a new
user account, Document Manager creates a private folder for you. You
must log on to Document Manager to view your private folder.
Private print
A printing mode that allows you to send a job from your workstation,
and then hold it until you enter a private DIN from the copier to release
and print the job.
Proof print
A printing mode that allows you to print only the first copy of a multicopy job and review it before releasing and printing the remaining
copies.
ipc1-im8130 Operator’s Guide
183
Definitions of Common Terms
Term
Definition
Properties
User-definable attributes or settings. For example, print properties
include page orientation and duplex mode.
Public folder
A Document Manager system folder. The administrator and all
registered and unregistered users can edit, view, and print documents
in the Public folder. They can also create Public subfolders.
Raw print job
A print job that is sent to the controller by means other than the printer
driver. For example, using DOS commands to print directly to the local
port, or using a different type of driver, such as a HP driver, to print to
a Imagistics controller.
Registered user
Any user who creates a new user account and logs on to the system.
Registered users have access to their own private folders.
Scheduled print
A printing mode that allows you to delay printing a queued job until a
specific date and time.
Sheet insertion
A feature where a blank page is printed in between designated pages
of the original document. Insertion sheets are stapled with the original
document (if stapling is requested). See also Page Interleaving.
Simplex
Printing on only one side of a piece of paper. See also Duplex.
SNMP
Simple Network Management Protocol. A widely used network
monitoring and control protocol. Data is passed from SNMP agents,
which are hardware and/or software processes reporting activity in
each network device (hub, router, bridge, etc.) to the workstation
console used to oversee the network. The agents return information
contained in a MIB (Management Information Base), which is a data
structure that defines what is obtainable from the device and what can
be controlled. Originating in the Unix community, SNMP has become
widely used on all major platforms.
SPX
Sequenced Packet Exchange. The transport level protocol used by
Novell NetWare.
Subnet
A section within a network.
System
administrator
The person who is responsible for configuring Document Manager
and other system components for use. The system administrator is
also responsible for storing documents in the Department folder for
other users to view and print.
184
ipc1-im8130 Operator’s Guide
Definitions of Common Terms
Term
Definition
TCP/IP
Transmission Control Protocol/Internet Protocol. The TCP part of
TCP/IP provides transport functions, which ensures that the total
amount of bytes sent is received correctly at the other end. The IP part
of TCP/IP provides the routing mechanism. TCP/IP is a protocol in
which the messages transmitted contain the address of a destination
network as well as a destination station.
Tray
The location on the copier where a print job is output.
Unregistered user
Any user who either does not have a user account or accesses
Document Manager without logging on first. Unregistered users can
edit, view, and print documents in the Public folder.
URL
Uniform Resource Locator. An address that allows you to access
information on the Internet, such as a web page, FTP or Gopher,
Usenet, or database. URLs can take the following forms: http://
host.domain/page and mailto://username@host.domain.
User account
The information that Document Manager stores for each registered
user. This information includes a user name and password and,
optionally, a description and e-mail address. Document Manager
maintains a database of all registered user accounts.
Watermark
Text images (formatted words or phrases) that print in the background
of a document. Watermarks can be printed as transparent text, on
only the first or on all pages of the document, in solid or in outline
form.
ipc1-im8130 Operator’s Guide
185
186
ipc1-im8130 Operator’s Guide
Index
A
Accessing
device properties 52
Document Manager login screen 132
Document Monitor from the Printers
menu 143
document properties 84
font properties 121
Adding
LPR port 29
Microsoft shared printer 21
Novell queue-bases printer 24
Address, printer, finding 141
Adjusting
brightness 127
contrast 127
halftoning 121
print quality 120
Adobe Document Structuring Convention
see ADSC
ADSC
defined 179
using 129
ipc1-im8130 Operator’s Guide
AGFA Font Manager 122
Alert messages, Document Monitor 152
Applications
print properties take precedence 60
printing
Macintosh 63
PostScript 125
Unix 64
Windows 62
Applying print profiles 124
Assigning
queue name 34
TCP/IP port 32
B
Basic printing options 64
Bitmaps, compressing 130
Booklet mode
binding options, Macintosh 67
defined 179
duplex orientation 66
printing from Windows 112
187
Brightness
adjusting 127
setting 121
Browser requirements, Printer Utility 5
Bypass feeder
A6 paper 90
defined 179
duplex printing on A6 paper 87
inserting tabbed sheets 110
only tabbed paper 107
postcard paper size 90
tabbed paper 107
when to use it 90
C
Cassette
defined 179
out of paper error 178
Changing
print properties 134
proof print job copy counters 167
Checking
device status 151
job status 151
Choosing PostScript output protocol 129
Client setup, running 10
Client, Windows
setting up 15
uninstalling 15
Collation, setting options 65
Compressing, bitmaps 130
Confidential print jobs
Macintosh 97
Unix 98
Windows 96
Configuring
device configuration examples 52
IPP port 36
Microsoft printer ports 26
printer options 52
Connecting devices 165
Considerations, Macintosh printing 38
Contrast
adjusting 127
setting 121
Control panel
managing the controller 68
printing test pages 69
rebooting the controller 69
188
shutting down the controller 70
taking the controller offline 68
Controller
client installation, verifying 12
downloading drivers 18
managing 68
printing test pages 69
rebooting 69
rebooting, alternate method 70
shutting it down 70
taking it offline 68
Counters
exporting 174
managing 172
proof print job copies, changing 167
resetting 173
Cover sheet
see also Page interleaving & Sheet
insertion
Covers, printing
Macintosh 115
Windows 114
Creating
department codes 79
image overlays 100
print profiles 123
Current jobs
defined 179
job missing in Document Monitor print
queue 176
managing jobs 168
proof print, monitoring 167
releasing private print jobs 75
scheduled, monitoring 168
viewing jobs 168
Customizing Document Monitor 136
D
Deleting
current print jobs 152
jobs 167
private print jobs 74
proof print jobs 76
scan jobs 170
scheduled jobs 72
Department
folder, defined 180
Department codes
creating 79
ipc1-im8130 Operator’s Guide
disabled 81
displaying print & copy totals 80
enabled w/ enforcement disabled 81
enabled w/ enforcement enabled 82
enabling 80
functionality 80
invalid 81
using 79
valid 81, 82
Department counters, resetting 173
Department folder
Document Manager 86
Document Manager print 86
Device
accessing properties 52
checking status 151
configuration examples 52
connecting 165
default Printer Utility start page 161
defined 180
discovering 156
finding 165
locating 154
properties 52
cassette information 55
controls 54
device tab 56
options section 55
options tab 54
searching 157
status bar, Document Monitor 149
status, Document Monitor 146
DIN
defined 180
private print 71
releasing private print 75
Disabling Document Monitor 7, 144
Discovering device 156
Discovery tab, Document Monitor 141
Disk, installing drivers 20
Displaying print and copy totals 80
Document
accessing properties 84
editor/organizer
see Document Manager
monitoring tabs, Document
Monitor 148
printing duplex 66
Macintosh 67
ipc1-im8130 Operator’s Guide
Unix 67
Windows 66
printing simplex 66
properties 84
job type 85
layout 91
other buttons and fields 87
paper 89
PCL6 quality 93
PostScript quality 94
setting up 84
vs print properties 60
releasing proof print jobs 152
Document Identification Number
see DIN
Document Manager
accessing the login screen 132
changing print properties 134
finding a job 132
managing jobs 77
Document Monitor
accessing from the Printers menu 143
alert messages 152
checking device status 151
customizing 136
device status bar 149
device status window 146
disabling 7, 144
discovering a device 156
discovery tab 141
Document Monitor menu 145
document monitoring tabs 148
enabling 7, 144
errors 176, 177, 178
event notification 152
features 136
finding the printer address 141
help 6
job status information 150
locating a device 154
menu bar options 146
monitoring print jobs 7
notification tab 138
printer information 148
queue menus 150
queue reference 150
refresh rates tab 139
running 142
searching by protocol 158
189
searching for a device 157
setting
notification 139
refresh rate 140
startup tab 137
starting 7, 142
startup tab 137
using the Document Monitor menu 142
Document unserviceable error 177
Double-sided documents
printing 66
see also Duplex
Downloading drivers from controller 18
Downloading, scan files 170
Drawer
lower
inserting tabbed pages 110
location 55
using only tabbed paper 107
using tabbed paper 107
out of paper 138
see Cassette
upper, location 55
Drivers
downloading from controller 18
help 6
installing 16
CD 10
disk or network 20
preparation 10
Printer Utility 25
Windows 16
PostScript, setting properties 126
see also Printer driver
Duplex
defined 180
printing documents 66
Macintosh 67
Unix 67
Windows 66
E
Electronic document processing system,
defined 180
E-mail
requirements 5
Enabling
department codes 80
190
Document Monitor 7, 144
IPP 35
IPP printing 17
LPR/LPD printing 17
EPS files, printing 126
Errors
Document Monitor 176, 177
interpreting 154
PostScript printing information 128
troubleshooting a connection 155
Event
defined 180
notification
Document Monitor 152
setting up 139
Exporting
counters 174
F
Features, Document Monitor 136
Finding
devices 165
Document Manager print job 132
printer address 141
Finisher
defined 180
device options 55
hole punch unit 117
stapler unit 117
Finishing
controller client installation 12
printing from Macintosh 117
printing from Windows 116
Finishing unit
defined 180
device options 55
hole punching 117
stapler 117
Fonts
accessing properties 121
AGFA Font Manager 122
installing 51
managing
Macintosh 123
Windows 121
options 122
PostScript, managing 125
ipc1-im8130 Operator’s Guide
G
Gutter
center margin, defining 113
defined 181
H
Halftone
adjusting 121
setting PostScript options 128
Hardware address
defined 181
physical address 148
see MAC address
Help, using 5
Hole punch
defined 181
Windows 117
without printing 106
How to print 61
HTTP
defined 181
locating the printer 36
opening Printer Utility 160
HyperText Transfer Protocol
see HTTP
I
Image overlay
defined 181
Images
manipulating
Macintosh 104
Windows 130
mirror, PostScript 127
overlay
creating 100
using 100, 101
rotating, PostScript 128
zooming, PostScript 126
Inserting sheets
Macintosh 106
tabbed paper 108
Windows 105
Installing
drivers
disk or network 20
Macintosh 17
Printer Utility 25
ipc1-im8130 Operator’s Guide
printer, from CD 10
Windows 16
finishing 12
fonts 51
limitations
Macintosh software 17
Windows software 13
options 11
PPD files
AppleTalk printer 38, 45
LPR printer on Mac 41, 49
Macintosh 38
prerequisites
Macintosh software 18
Windows software 13
Windows software 13
Interleaving sheets 104
Internet Printing Protocol
see IPP
Internet Protocol
see IP
Internetwork Packet Exchange
see IPX
Interpreting errors, messages, and
warnings 154
Invalid
department codes 81
IP
defined 181
TCP/IP-enabled browser support 5
IPP
defined 181
enabling 35
enabling IPP printing 17
port, configuring 36
IPX
/SPX, searching by 158
defined 181
J
Jobs
checking status 151
confidential
Macintosh 97
releasing in Windows 97
setting up in Windows 96
Unix 98
Windows 96
191
counters, resetting 173
deleting 167
Document Manager
finding 132
managing 77
releasing 131
log
defined 181
troubleshooting 176
print
deleting 152
managing 165
viewing 166
private print
managing 73
releasing 131
proof print
changing copy counters 167
Macintosh 99
managing 75
releasing 131, 152, 168
Unix 99
Windows 98
releasing 130
scan
managing 168
viewing log 169
scheduled
Macintosh 96
managing 71
releasing 168
Windows 95
setting type for documents 85
status information in Document
Monitor 150
type, defined 181
viewing statistics 173
L
Large Capacity Feeder
see LCF
LCD panel
managing the controller 68
printing test pages 69
rebooting the controller 69
shutting down the controller 70
taking the controller offline 68
192
LCF
cassette, external 55
cassette, tandem 55
defined 182
Limitations
Macintosh 38
Macintosh software 17
Windows software 13
Line Printer Daemon
see LPD
Locating device 154
Logging in 161
LPD
defined 182
enabling LPR/LPD printing 17
printer, enabling 29
LPR
enabling LPR/LPD printing 17
port, adding 29
printer, enabling 29
M
Magazine sort
see also Booklet mode
Managing
controller 68
counters 172
Document Manager jobs 77
fonts
Macintosh 123
Windows 121
PostScript fonts 125
print jobs 165
private print jobs 73
proof print jobs 75
scan jobs 168
scheduled jobs 71
Manipulating images
Macintosh 104
Windows 130
Media
Access Control
defined 181
defined 182
paper trays on device 165
printer features 3
Menu bar options, Document
Monitor 146
Message
ipc1-im8130 Operator’s Guide
interpreting 154
Message log
defined 182
print queue 71
scan, viewing 170
Mirror image, printing in PostScript 127
Monitoring
print jobs 7
print queue 70
Multiple pages per sheet
Macintosh 112
Windows 110, 111
N
Navigating
finding Printer Utility 160
Printer Utility 162
NDPS
defined 182
limitations Windows printing 13
NetWare
defined 182
Network
installing drivers 20
printing, defined 182
requirements, Printer Utility 4
Normal printing 64
Notification
Document Monitor 152
setting up 139
tab, Document Monitor 138
Novell
adding a queue-based printer 24
Distributed Print Services
see NDPS
N-up
defined 182
printing from Windows 111
printing, Macintosh 112
printing, Windows 110
see also Multiple Pages per Sheet
O
Offline, taking the controller 68
Opening Printer Utility 160
Operating system requirements, Printer
Utility 4
Options, installing 11
ipc1-im8130 Operator’s Guide
Orientation
defined 182
setting 65
Output destination, setting 65
P
Page
interleaving
defined 182
see also Sheet insertion
orientation, setting 65
Paper
size, setting 103
source, setting 103
type, setting 103
PCL
defined 183
test pages 69
Peer to peer
defined 183
downloading Windows drivers 16
installing Windows drivers 20
Port
IPP, configuring 36
LPR, adding 29
Microsoft, configuring 26
TCP/IP
assigning 32
setting up 31
PostScript
choosing an output protocol 129
compressing bitmaps 130
defined 183
Macintosh PPD files 17
managing fonts 125
printing EPS files 126
printing error information 128
printing from Windows 125
properties
adjusting brightness 127
adjusting contrast 127
font properties 57
printing mirror images 127
rotating images 128
setting halftone options 128
zooming images 126
setting driver properties 126
test pages 69
193
using ADSC 129
using PostScript pass-though 129
PPD files, installing
AppleTalk printer 38, 45
LPR printer 41, 49
Macintosh 38
Preferences, setting 171
Prerequisites
Macintosh software 18
Windows software 13
Print Jobs
managing 165
viewing 166
Print profile
about 60
applying 124
creating 123
defined 183
job properties 88
using 123
Printer address, finding 141
Printer Control Language
see PCL
Printer door open 178
Printer driver
defined 183
Macintosh, installing 17
see Drivers
Windows, installing 16
Printer has paper jam 177
Printer information, Document
Monitor 148
Printer offline 178
Printer requires attention 178
Printer Utility
help 6
installing drivers 25
opening 160
requirements 4, 160
user interface 162
Printing
adding
Microsoft shared printer 21
Novell queue-based printer 24
applying profiles 124
basic options 64
booklets, Windows 112
changing properties, Document
Manager 134
194
compressing bitmaps 130
confidential print jobs
Macintosh 97
releasing in Windows 97
Unix 98
Windows 96
configuring
Microsoft printer ports 26
options 52
covers
Macintosh 115
Windows 114
creating profiles 123
deleting current jobs 152
downloading drivers from controller 18
duplex documents 66
Macintosh 67
Unix 67
Windows 66
enabling LPR/LPD printers 29
EPS files 126
errors
Document Monitor 177
finishing
Macintosh 117
Windows 116
halftoning, adjusting 121
hole punching, Windows 117
how to 61
installing drivers
disk or network 20
Printer Utility 25
Windows 16
installing PPD files 38, 45
IPP
enabling 17
LPD
enabling 17
LPR
enabling 17
LPR on Mac 41, 49
Macintosh
applications 63
installing PPD files 38
limitations 38
mirror images, PostScript 127
mode, defined 183
monitoring
ipc1-im8130 Operator’s Guide
jobs 7
monitoring queue 70
multiple pages per sheet
Macintosh 112
Windows 110, 111
normal 64
on tabbed paper (all output) 107
PostScript
error information 128
Windows 125
profiles, about 60
proof print jobs
Macintosh 99
Unix 99
Windows 98
properties
introduction 60
precedence 60
restoring default settings 61
setting 60
vs document properties 60
quality, adjusting 120
releasing print jobs 130
retrieving options 52
rotating images, PostScript 128
scheduling print jobs
Macintosh 96
Windows 95
setting
brightness 121
contrast 121
simplex documents 66
standard mode 65
stapling, Windows 116
tabbed paper (inserting sheets) 108
test pages 69
to file 102
Unix applications 64
using print profiles 123
Windows applications 62
Private
folder
accessing 77
defined 183
print
defined 183
viewing the queue 70
print jobs
ipc1-im8130 Operator’s Guide
deleting 74
managing 73
releasing 74
viewing the queue 73
Profiles
applying 124
creating 123
print
about 60
using 123
Proof print
changing job copy counters 167
defined 183
deleting jobs 76
jobs
Macintosh 99
Unix 99
Windows 98
managing jobs 75
releasing
documents 152
releasing jobs 76, 168
viewing
jobs 75
queue 70
Properties
accessing from an application 84
defined 184
device 52
accessing 52
cassette information 55
controls 54
device tab 56
options section 55
options tab 54
document 84
job type 85
layout 91
other buttons and fields 87
paper 89
PCL6 quality 93
PostScript quality 94
setting up 84
fonts, accessing 121
PostScript
driver, setting 126
font properties 57
195
printing
changing in Document Manager 134
introduction 60
precedence 60
restoring default settings 61
setting 60
vs documentation 60
Protocol
PostScript, choosing output 129
searching for a device 158
Public
folder
accessing 77
defined 184
Q
Quality, adjusting 120
Queue
Document Monitor reference 150
menus 150
monitoring print jobs 70
name, assigning 34
viewing
private print jobs 73
proof print jobs 75
scheduled jobs 71
R
Raw print job
defined 184
enforcing department codes 79
Rebooting
alternate method 70
controller 69
Refresh rate
setting up 140
tab, Document Monitor 139
Registered user
defined 184
folder access 86
Releasing
Document Manager jobs 77, 131
print jobs 130
private print jobs 74, 131
proof print documents 152
proof print jobs 76, 131, 168
scheduled jobs 72
scheduled print jobs 168
196
Removing client software 12
Resetting counters 173
Retrieving printer options 52
Rotating images, PostScript 128
Running
Client Setup 10
Document Monitor 7, 142
S
Scanning
deleting
jobs 170
downloading files 170
managing jobs 168
viewing
job log 169
jobs 168
message log 170
working with templates 170
Scheduled jobs
print 95, 96
Scheduled jobs, managing 71
Scheduled print
defined 184
releasing jobs 168
Scrolling, print queue 71
Searching
by protocol 158
IPX/SPX protocol 158
specific device 157
TCP/IP protocol 158
Sequenced Packet Exchange
see SPX
Setting
brightness 121
collation options 65
confidential print jobs 96
constrast 121
controller client 10
Document Monitor startup tab 137
document properties 84
job type 85
layout 91
other buttons and fields 87
paper 89
PCL6 quality 93
PostScript quality 94
halftone options 128
ipc1-im8130 Operator’s Guide
notification 139
output destination 65
page orientation 65
paper size 103
paper source 103
paper type 103
PostScript driver properties 126
preferences 171
print properties, restoring defaults 61
printing properties 60
refresh rate 140
TCP/IP port 31
Windows client software 15
Sheet insertion
defined 184
see also Page interleaving
Sheets
inserting from Macintosh 106
inserting in Windows 105
interleaving 104
Shutting down the controller 70
Simple Network Management Protocol
see SNMP
Simplex
defined 184
printing documents 66
see also Duplex
Single-sided documents
printing 66
see also Simplex
SNMP
defined 184
enabling 35
Software
Macintosh, installing drivers 17
Windows
drivers, installing 16
installing 13
uninstalling 15
Specific device, searching 157
SPX
defined 184
searching based on protocol 158
using bideirectional communication 55
Standard mode printing 65
Stapling
Windows 116
without printing 106
Starting Document Monitor 7, 142
ipc1-im8130 Operator’s Guide
Startup tab
Document Monitor 137
setting 137
Statistics, job, viewing 173
Status
checking for device 151
device
Document Monitor 146
jobs
checking 151
Document Monitor 150
Status messages, print queue 71
Subnet
defined 184
see also Subnet mask
System administrator
defined 184
see also Administrator
System requirements 4, 160
T
Tabbed paper
printing (all output) 107
printing (inserting sheets) 108
using 107
Taking the controller offline 68
TCP/IP
browsers supported 5
defined 185
port, setting up 31
searching by 158
Templates
scan, working with 170
Test pages, printing 69
Transmission Control Protocol/Internet
Protocol
see TCP/IP
Tray
checking status 165
defined 185
selecting which to use 88
Troubleshooting
basic 175
connection 155
U
Uniform Resource Locator
see URL
197
Uninstalling, Windows client software 15
Unregistered user
defined 185
Updating
drivers 23, 24
URL
defined 185
opening Printer Utility 160
User account
creating in Document Manager 4
defined 185
Using
ADSC 129
department codes 79
Document Monitor menu 142
help 5
image overlays 100, 101
PostScript pass-through 129
print profiles 123
Printers menu to access Document
Monitor 143
tabbed paper 107
watermarks 119
Utilities
controller client setup program
removing 12
running 10
Document Manager 4
Document Monitor 3
printer drivers 3
Printer Utility 3
using 119
Windows
enabling IPP printing 17
enabling LPR/LPD printing 17
installing drivers 16
printing PostScript 125
Z
Zooming images, PostScript 126
V
Valid department codes 81, 82
Verifying controller client installation 12
Viewing
job statistics 173
print jobs 166
private print jobs queue 73
proof print jobs queue 75
scan jobs 168
scan logs 169, 170
scheduled jobs queue 71
W
Warnings, interpreting 154
Watermark
defined 185
198
ipc1-im8130 Operator’s Guide
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