draft tender document for open tender

KOLKATA PORT TRUST
KOLKATA DOCK SYSTEM
P & R Division, Finance Department,
15, Strand Road, 6TH Floor
Kolkata - 700001,
West Bengal, India.
Email: jt.dir.pr@kolkataporttrust.gov.in
FAX: 033-22303058
KOLKATA DOCK SYSTEM (KDS), Kolkata Port Trust (KoPT) invites E-Tender under single stage two part
system (Part I: Techno-Commercial Bid and Part II: Price Bid) from bonafide and reputed System
Integrator (SI) / Organization for RFID based Port Access Control & Tracking System (PACTS), which
includes supply, installation, integration, testing, customizing, configuring, commissioning, manning,
operating & maintaining Radio Frequency Identification (RFID) based solution at KOLKATA DOCK
SYSTEM, Kolkata Port Trust.
Bid Document may be downloaded from MSTC website www.mstcecommerce.com. Corrigendum /
addendum / clarifications, if any, shall be hosted on the above mentioned website only. Tenderer should
visit the website frequently.
SCHEDULE OF TENDER (SOT):
a.
b.
TENDER NO.
MODE OF TENDER
c.
E-Tender No.
d.
e.
f.
g.
Date of NIT available to parties to download
Offline Pre-Bid Meeting starting date & Time
Pre–Bid Meeting closing date & time
i)
Earnest Money Deposit
Plg/165/RFID/2016/11144/Re-tender/2
e-Procurement System
(Online Part I - Techno-Commercial Bid and
Part II - Price Bid) through
www.mstcecommerce.com of MSTC Ltd.
The intending bidders are required to submit
their offer electronically through e-tendering
portal. No physical tender shall be accepted by
KOLKATA DOCK SYSTEM, Kolkata Port Trust.
June 24, 2016
July 04, 2016, 11:00 hours
N/A
The intending bidders should submit Earnest
Money of INR 40,00,000/- (Rupees Forty
Lacs only) to KOLKATA DOCK SYSTEM along
with their offer otherwise their offer will be
summarily rejected.
The bidders are advised to deposit Earnest
Money through ECS (RTGS/NEFT) in favour of
Kolkata Port Trust, KOLKATA DOCK SYSTEM
directly into the designated bank account.
1
Details of the bank account are appended
hereunder.
Further, out of the Rs. 40 lakhs EMD amount,
first Rs.10 lakhs should be paid in the form of
DD/Pay Order/ Bankers’ Cheque in favour of
Kolkata Port Trust and balance Rs.30 lakhs in
the form of Bank Guarantee in favour of
Kolkata Port Trust. Bank Guarantee format for
the same is available at Annexure-XXI.
a) Name of Bank & Branch: State Bank of
Mysore, IFB Branch, Kolkata
b) Beneficiary Name : Kolkata Port Trust
c) Beneficiary Account No.: 54027971277
d) IFSC Code: SBMY0040259
Concerned tenderers must ensure that
the remitting bank positively enters their
name and System Generated E - Tender
no. in the ‘Sender to Receiver’ column at
the time of making payment of earnest
money by RTGS/NEFT.
Tenderers should deposit Earnest
before filling and submission of bids.
Money
Details of Earnest money remitted should be
entered by the participating vendor/contractor
in the space provided in the e-tender as
indicated hereunder :
a) Name of remitting vendor/contractor :
b) E-Tender No. as above.
c) Amount remitted :
d) Remittance Bank Details:
e) U.T.R No. :
f) Date:
ii)
Bid Document fee
The intending bidders should submit the tender
cost of INR 10000/- (Rupees Ten Thousand
only) (non-refundable) as per the payment
2
mode mentioned above [Refer to item g (i)]
along with their offer otherwise their offer will
be summarily rejected.
Bidders should deposit bid document fee
before filling and submission of bids.
Details of Tender Cost remitted should be
entered by the participating vendor/contractor
in the space provided in the e-tender as
indicated hereunder :
a) Name of remitting vendor/contractor :
b) E- Tender No. as above
c) Amount remitted :
d) Remittance Bank Details:
e) U.T.R No. :
f) Date:
iii)
Transaction Fee
INR 15,000 (Rupees fifteen thousand only)
plus applicable Taxes Payment of Transaction
fee by NEFT/RTGS in favour of MSTC LIMITED
(refer clause. No. 4 of Annexure -I )
h.
Last date of submission of EMD & Bid July 22, 2016 upto 14:30 hours
Document fee at KDS.
i.
Last date of submission of Transaction fee Three working days before the last date of
through RTGS/NEFT in favour of MSTC Limited, closing of online bidding for the e-tender.
Kolkata.
j.
Date of Starting of e-Tender for submission of July 12, 2016 09:30 hours
online Techno-Commercial Bid and price Bid at
www.mstcecommerce.com/eprochome/kopt
Date of closing of online e-tender for ‘
July 22, 2016 14:30 hours
submission of Techno-Commercial Bid &
Price Bid.
Date & time of opening of Part-I (i.e. Techno- July 22, 2016 15:30 hours
Commercial Bid).
(Date of opening of Part II i.e. price bid shall
be informed separately)
k.
l.
3
List of Annexure :
Important Instructions to Bidders
:
Annexure – I
Necessary Information for Commissioning the
Project
Commercial Terms & Conditions
:
Annexure – II
:
Annexure - III
Scope of Work
:
Annexure- IV
General Conditions of Contract
:
Annexure- V
Documents to be uploaded
:
Annexure- VI
Price Bid
:
Annexure-VII
Drawing of Coverage Area and Nomenclature of
Zones
Historical information
:
Annexure - VIII
:
Annexure - IX
Declaration by the Bidder
:
Annexure - X
Profile of the Bidder
:
Annexure-XI
Format of Power of Attorney
:
Annexure-XII
Format for Power of Attorney for Lead Member
of Consortium
Affidavit Format in case the Bidder is not
covered under ESI Act or exempted from it
Indemnity Bond
:
Annexure -XIII
:
Annexure - XIV
:
Annexure - XV
Performance Guarantee Format
:
Annexure - XVI
Joint Bidding Agreement
:
Annexure -XVII
Details of Financial Capability of The Tenderer
:
Annexure –XVIII
Service Level Agreement (SLA)
:
Annexure –XIX
Non-Disclosure Agreement
:
Annexure –XX
BG Format for EMD
:
Annexure –XXI
Drawing of KP Dock Gates
:
Annexure –XXII
Gate Entry / Exit Procedures
:
Annexure –XXIII
Minimum Guiding Technical Specification
:
Annexure –XXIV
4
Important instructions to the Bidder for E-procurement
Annexure – I
This is an e-procurement event of KOLKATA DOCK SYSTEM, Kolkata Port Trust. The e-procurement
service provider is MSTC Ltd., 225C, A.J.C. Bose Road, Kolkata-700 020.
Bidders are requested to read the terms & conditions (Annexure- II) of this tender before submitting
online tender. Bidders who do not comply with the conditions with documentary proof (wherever
required) will not qualify in the Tender for opening of price bid.
1.
Process of E-tender :
A) Registration: The process involves vendor’s registration with MSTC e-procurement portal
which is free of cost. Only after registration, the vendor(s) can submit his/their bids
electronically. Electronic Bidding for submission of Techno-Commercial Bid as well as Price Bid over
the internet will be done. The Vendor should possess Class III signing type digital certificate.
Vendors are to make their own arrangement for bidding from a P.C. connected with Internet.
MSTC is not responsible for making such arrangement. (Bids will not be recorded without Digital
Signature).
SPECIAL NOTE: THE PRICE BID AND THE COMMERCIAL BID HAS TO BE SUBMITTED
ON-LINE AT www.mstcecommerce.com/eprochome/kopt
1) Vendors are required to register themselves online with www.mstcecommerce.com→ eProcurement → PSUs/Govt. Departments →Register as Vendor Filling up details and creating own
user id and password→ Submit.
2)
Vendors will receive a system generated mail confirming their registration in their email
which has been provided during filling the registration form.
Tenderers are requested to submit bid keeping sufficient time in hand. They should not
wait for last minute to avoid any problem.
In case of any clarification, please contact KDS/MSTC (before the scheduled time of the e- tender).
Contact Person (KOLKATA DOCK SYSTEM):
1. Mrs. Rebecca Das
2. Mr. Naba Dey Roy
Joint Director (P&R)
Sr. Dy. Director (EDP)
KOLKATA DOCK SYSTEM
KOLKATA DOCK SYSTEM
Ph. No.- 033-22107365
Ph. No.- 033-71003464.
E-Mail :
E-Mail:
jt.dir.pr@kolkataporttrust.gov.in
nabadeyroy@kolkataporttrust.gov.in
3. Mr. Shivasish Chakraborty
Dy. Director (EDP)
KOLKATA DOCK SYSTEM
Ph. No.- 033-71003466
E-Mail:
shivasish@kolkataporttrust.gov.in
4. Mr. Naba Kumar Sarkar
Dy. Director (EDP)
KOLKATA DOCK SYSTEM
Ph. No.- 033-71003465.
E-Mail:
nksarkar@kolkataporttrust.gov.in
5
Contact Person (MSTC Ltd):
1. Mr. Arindam Bhattacharjee
Deputy Manager (E-commerce)
Mobile : 09330102643
Landline:033 22901004
Email-arindam@mstcindia.co.in
2. Mr. Sabyasachi Mukherjee
Junior Manager (E-commerce)
Mobile : 07278030407
Email: smukherjee@mstcindia.co.in
B) System Requirement:
i)
Windows 98 / XP-SP3 & above/Windows 7 Operating System / Windows 8
ii)
IE-7 and above Internet browser.
iv) Signing type digital signature
v) JRE 7 update 9 and above software to be downloaded and installed in the system.
To enable ALL active X controls and disable ‘use pop up blocker’ under Tools→Internet Options→
custom level
2.
(A) Part I Techno-Commercial bid will be opened electronically on specified date and time as given
in the NIT. Bidder(s) can witness electronic opening of bid.
(B) Part II Price bid will be opened electronically of only those bidder(s) whose Part I TechnoCommercial Bid is found to be Techno-Commercially acceptable by KDS. Such bidder(s) will be
intimated date of opening of Part II Price bid, through valid email confirmed by them.
3.
All entries in the tender should be entered in online Technical & Commercial Formats without any
ambiguity.
4.
Special Note towards Transaction fee: PAYMENT OF Transaction fee BY RTGS in favour of
MSTC Limited .The Bank details, format etc for sending Transaction fee by RTGS to MSTC is
detailed below :
Bank Details
Account Details
IFSC Code No.
: Axis Bank, Shakespeare Sarani Branch
: Axis Bank A/c.No.005010200057840
: UTIB0000005.
“The vendors shall enter the transaction fee details by using the “Transaction Fee Entry” Link under
“My Menu” in the vendor login. The vendors have to select the particular tender in which they want
to participate against the transaction fee by clicking on the tick box at the right and then Clicking
on the “Submit” Button at the bottom of the page. Then the page appears where the vendors are
required to fill up the transaction details, namely the UTR No, Date of Transaction and the
Remitting Bank in the given fields and then click on the “Confirm” Button“.
NOTE : The bidders should submit the transaction fee well in advance before the last date of
submission of tender as they will be activated for bid submission only after receipt of transaction
fee by MSTC.
6
Contact Details :
Fax No. : 033- 22831002
Email ids: sanjibpoddar@mstcindia.co.in, arindam@mstcindia.co.in, rpradhan@mstcindia.co.in,
smukherjee@mstcindia.co.in.
Bidders may please note that the transaction fee should be deposited by debiting the account of
the bidder only; transaction fee deposited from or by debiting any other party’s account will not be
accepted. Transaction fee is nonrefundable.
In case of failure to access the payment towards Transaction fee for any reason, the vendor, in
term, will not have the access to online e-tender.
5.
In case of failure to access the payment towards cost of tender document & EMD for any reason,
the vender, in term, will not have the access to online e-tender and no correspondence in this
respect will be entertained and KDS will not be responsible for any such lapses on this account.
Bidder(s) are advised to make remittance of tender fee and EMD through ECS (RTGS/NEFT) well
in advance and verify completion of transaction in respect of tender fee and EMD.
Vendors are instructed to use Upload Documents link in My menu to upload documents in
document library. Multiple documents can be uploaded. Maximum size of single document for
upload is 5 MB.
Once documents are uploaded in the library, vendors can attach documents through Attach
Document link against the particular tender. For further assistance please follow instructions of
vendor guide.
6.
All notices and correspondence to the bidder(s) shall be sent by email only during the process till
finalization of tender by KDS. Hence the bidders are required to ensure that their corporate email
I.D. provided is valid and updated at the stage of registration of vendor with MSTC (i.e. Service
Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate).
7.
(i)
Please note that there is no provision to take out the list of parties downloading the tender
document from the website mentioned in NIT. As such, bidders are requested to see the
website once again before the due date of tender opening to ensure that they have not
missed any corrigendum uploaded against the said tender after downloading the tender
document.
The responsibility of downloading the related addendum /
corrigendum, if any, will be that of the downloading parties.
(ii)
No separate intimation in respect of corrigendum to this NIT (if any) will be sent to tenderer
(s) who have downloaded the documents from website. Please see website
www.mstcecommerce.com/eprochome/ of MSTC Ltd.
8.
E-tender cannot be accessed after the due date and time mentioned in NIT.
7
9.
Bidding in e-tender:
a.
10
11.
Bidder(s) need to submit necessary EMD, Tender fees (if any) and Transaction fees to be
eligible to bid online in the e-tender. Tender fees and Transaction fees are non refundable. No
interest will be paid on EMD. EMD of the unsuccessful bidder(s) will be refunded by KDS. Bank
details i.e. name of bank and & address, Current a/c no, IFS Code to be mentioned by the
tenderer for refund.
b. The process involves Electronic Bidding for submission of Techno Commercial Bid as well as
Price Bid.
c. The bidder(s) who have submitted the above fees can only submit their Techno Commercial
Bids and Price Bid through internet in MSTC website www.mstcecommerce.com → eprocurement → PSUs/Govt. Departments→ Login →My menu→ Auction Floor Manager→ live
event →Selection of the live event→ Techno Commercial Bid.
d. The bidder should allow to run an application namely enApple by accepting the risk and
clicking on run. This exercise has to be done twice immediately after clicking on the TechnoCommercial bid. If this application is not run then the bidder will not be able to save/submit
his bid.
e. After filling the Techno-Commercial Bid, bidder should click ‘save’ for recording their TechnoCommercial bid. Once the same is done, the Price Bid link becomes active and the same has
to filled up and then bidder should click on “save” to record their price bid. Then once both the
Techno-Commercial bid & price bid has been saved, the bidder can click on the “Submit”
button to register their bid
NOTE: - The Techno-Commercial Bid & price bid cannot be revised once the submit button has
been clicked by the bidder.
a. In all cases, bidder should use their own ID and Password along with Digital Signature at the
time of submission of their bid.
b. During the entire e-tender process, the bidders will remain completely anonymous to one
another and also to everybody else.
c. The e-tender floor shall remain open from the pre-announced date & time and for as much
duration as mentioned above.
d. All electronic bids submitted during the e-tender process shall be legally binding on the bidder.
Any bid will be considered as the valid bid offered by that bidder and acceptance of the same
by the Buyer will form a binding contract between Buyer and the Bidder for execution of
supply. Such successful tenderer shall be called hereafter SUPPLIER.
e. It is mandatory that all the bids are submitted with digital signature certificate otherwise the
same will not be accepted by the system.
f. Buyer reserves the right to cancel or reject or accept or withdraw or extend the tender in full
or part as the case may be without assigning any reason thereof.
g. No deviation of the terms and conditions of the tender document is acceptable. Submission of
bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions for the
tender.
h. Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in
Indian Rupee as per UOM indicated in the e-tender floor/tender document.
Any order resulting from this open e-tender shall be governed by the terms and conditions
mentioned therein.
No deviation to the technical and commercial terms & conditions are allowed.
8
12.
13.
14.
15.
16.
17.
18.
19.
20.
21
22
23
After submitting online bid, the bidder cannot access the tender, once it has been submitted with
digital signature.
KDS has the right to cancel this e-tender without assigning any reason thereof.
The online tender should be submitted strictly as per the terms and conditions and procedures laid
down in the website www.mstcecommerce.com/eprochome/mstc of MSTC Ltd.
The bidders must upload all the documents required as per terms of NIT. Any other document
uploaded which is not required as per the terms of the NIT shall not be considered.
The bid will be evaluated based on the filled-in technical & commercial formats.
The documents uploaded by bidder(s) will be scrutinized. In case any of the information furnished
by the bidder is found to be false during scrutiny, EMD of defaulting bidder(s) will be forfeited.
Punitive action including suspension and banning of business can also be taken against defaulting
bidders.
Necessary addendum / corrigendum (if any) of tender would only be hosted in the e-tendering
portal of M.S.T.C.
Micro & Small Enterprises (MSEs) registered with NSIC (under single point registration scheme) are
exempted from depositing Cost of Tender Document and Earnest Money having valid NSIC
Certificate for MSEs along with DIC’s (DISTRICT INDUSTRIES CENTRE) Certificate.
Micro & Small Enterprises (MSEs) registered with NSIC under Single Point Registration Scheme
(SPRS) are eligible to get the benefits under new Public Procurement policies for MSEs as notified
by Govt. of India, Ministry of Micro, Small & Medium Enterprises (MSME) vide Gazette Notification,
dated 26.03.2012.
When splitting of tender quantity is not possible purely on technical ground, trustees reserve the
right not to negotiate price with MSE if their price is within the band of L1+15% in comparison
with L1 price of non-MSE for consideration of award of order for 20% of tender quantity against
any item as per new public procurement policy.
If Micro & Small Enterprises (MSEs) registered with NSIC intends to participate in the tender, for
the items they are not registered with NSIC, then they will have to deposit cost of Tender
Document, full amount of Earnest Money as per NIT. Otherwise their offer for those items will not
be considered.
Copy of valid NSIC Certificate for MSEs along with DIC’s (DISTRICT INDUSTRIES CENTRE)
Certificate has to be submitted along with the bid.
Due date of submission of tender will not be extended under any situation.
9
Annexure - II
1.
NECESSARY INFORMATION FOR COMMISSIONING THE PROJECT AT KOLKATA
DOCK SYSTEM(KDS), KOLKATA PORT TRUST (KoPT)
1.1
General features of KDS-KoPT: KDS-KoPT is a premier dock system of Kolkata Port in
eastern India under the administrative control of the Ministry of Shipping, Government of India,
commanding approx. 4576 acres of land and handling vessels and cargo to cater to the demand
of a vast hinterland. KDS-KoPT primarily carries out vessel and cargo operation and handles
around 15 million tonnes of cargo (which primarily includes container, break bulk cargo, etc.) and
around 1450 vessels annually. Under KDS-KoPT there are two impounded dock systems viz.
Kidderpore Dock (KPD) and Netaji Subhash Dock (NSD) with 21 Multipurpose Berths, 5 Dedicated
Berths for Containers, 1 Dedicated Berth at NSD for Liquid Bulk and 1 Passenger Terminal. In
addition, there are 6 riverine Oil Jetties at Budge Budge. Cargo is also handled at various
anchorages at deep-drafted locations viz. Sandheads, Sagar, Diamond Harbour, etc.
1.2
Use of ICT at KDS-KoPT: Presently, KDS-KoPT uses various Information &
Communication
Technology (ICT) enabled solutions to handle its day-to-day
management and operational
activities. An established optic fiber network covering all major locations / buildings act as the
backbone for information flow (KDS-NET). The proposed solution shall have to be seamlessly
integrated with the existing ICT environment at KDS-KoPT.
1.3
Physical security at KDS-KoPT: The physical security of KDS-KoPT is the responsibility
of the Central Industrial Security Force (CISF) & Port Security Organization (PSO).
1.4
Existing Permit System at KDS-KoPT: The Docks are a prohibited area with certain areas
restricted under ISPS Plan and physical access into this area is administered through issuance of
Dock Entry Permits falling under various categories. Presently, at KDS-KoPT, permits are
generated using
integrated application software deployed at seven (7) Permit Generating
Counters in different offices of KDS which includes Budge Budge also. Photo enabled permits are
generated through this system and printed. Verification is carried out by CISF/PSO personnel at
designated gates of KDS-KoPT.
1.5
Operational timing: KDS-KoPT is a 24x7 port. The prospective bidder must take the
into consideration during participation.
same
1.6
Environment: KDS-KoPT handles container and all types of cargo round the year. The
prospective bidder must take the same into consideration during participation.
1.7
Historical Information: As per Annexure IX.
10
COMMERCIAL TERMS & CONDITIONS:
Annexure - III
2.
ELIGIBILITY CRITERIA:
2.1
Intending tenderer /bidder, either as a Single Entity or as Consortium, is eligible to participate in
the tender. The term ‘tenderer / bidder’ used in this document would apply to either a Single
Entity or a group of entities, i.e. a Consortium. A Consortium shall be eligible for consideration
subject to the conditions set out in this tender document.
Note:
Notwithstanding anything to the contrary contained in this tender document, in the event of any
member of any Consortium suffering from a Conflict of Interest, the offer of such consortium
shall be treated as disqualified. However, in the event of similar situation arising / detected after
placement of Work Order, the same shall have to be addressed and resolved by the Consortium,
failing which, the contract, if entered into, shall be terminated. In this regard, it must be borne in
mind that suppression of such Conflict of Interest, if detected later, shall not absolve the
Consortium of its responsibility and appropriate action shall be initiated in terms of the provision
of the tender.
2.1.1 If the ‘Successful tenderer / bidder’ is a ‘Consortium’, it shall be required to form an appropriate
‘Special Purpose Vehicle’ or SPV, incorporated under the Indian Companies Act 1956, to execute
the Contract Agreement and execute the contract. It shall, in addition to forming the SPV, comply
with the following additional requirements:
i)
All joint venture agreements/ consortium agreements, technical collaboration agreements shall
ensure that all parties of the joint venture/consortium are individually and jointly responsible for
the tender conditions and such agreements are legally valid.
ii)
Joint venture/consortium should be in the nature of legally acceptable agreements and such
agreements should be notarized.
iii)
Such joint venture/consortium agreement should contain explicitly the scope and responsibilities
of all the partners in the joint venture/consortium in terms of financial and technical
commitments/contribution. The JV/consortium should be equally, severally and jointly
responsible.
iv)
v)
One of the members of the consortium shall be authorized as being in charge (lead member),
and this authorization shall be evidenced by a power of attorney duly signed by the authorized
signatories of the consortium Members as per the format enclosed in the tender document as
Annexure- XIII. All Consortium members shall execute the Power of Attorney. If the Consortium
members are companies, definite resolution of the Directors and delegation to the said signatory
are also to be attached with the Power of Attorney.
The validity of the joint venture/consortium agreement entered upon on the award of Letter of
Acceptance (LOA) by the port should continue for the entire period of contract as specified in the
tender. All such agreements shall be irrevocable for the above period.
11
vi)
Firms with at least 26% equity holding each shall be allowed to jointly meet the eligibility criteria.
vii)
If the bidder is a consortium the average annual financial turnover of the individual members
forming the consortium shall be submitted as per Annexure XVIII.
viii)
It is clarified that an unsuccessful bidder or JV/Consortium shall not be permitted to join a
successful JV/Consortium whose bid is accepted at a later date.
ix)
In case of a Consortium, the combined Technical and Financial Capability of those members who
have and shall have an equity share of at least 26% (twenty six per cent) each in the Special
Purpose Vehicle (SPV) as explained in this tender document, should satisfy the above conditions
of eligibility, provided that each such member shall, for a period of 2 (two) years from the date of
commercial operation of the contract, hold equity share capital not less than 26% (twenty six per
cent) of the subscribed and paid up equity of the SPV.
x)
Members of the Consortium shall nominate one member as the ‘Lead Member’ who shall have an
equity share holding of at least 26% of the paid up and subscribed equity of the SPV. The
nomination (s) shall be supported by a Power of Attorney, as per the format at Annexure – XIII,
signed by all the other members of the Consortium.
xi)
The Tender shall contain the information required for each member of the Consortium as per
Annexure – XI.
xii)
The Tenderer shall submit a brief description of the roles and responsibilities of individual
members of the Consortium.
xiii)
An individual (single entity) Tenderer/bidder participating in the instant tender shall not be a
member of any other Consortium participating in the instant tender; further, a member of a
particular Consortium shall neither submit any tender individually nor shall be a member of any
other Consortium participating in the instant tender.
xiv)
Maximum number of partners in the Consortium shall be four.
xv)
Approval for change in the composition of a Consortium shall be at the sole discretion of KDS,
KoPT and must be approved by KDS, KoPT in writing.
Xvi)
Participation of 100% subsidiary company -- The issue of participation of 100% subsidiary of a
foreign firm was discussed and it was clarified that the subsidiary firm may be allowed to get the
credit of performance of the parent firm, subject to obtaining of an irrevocable undertaking in
respect of which Indian Law Courts in Kolkata would have exclusive jurisdiction and a bank
guarantee encashable in Kolkata and equivalent to 10% of the estimated project cost (and valid
for the entire contract period of 10 years) from the foreign firm, taking full responsibility to
discharge the functions and complete / continue the work to the entire satisfaction of KoPT, as
per Tender Conditions, in case of failure or delay in execution of the job on the part of the
subsidiary firm.
12
2.2
The bidder (whether a single entity or a consortium) shall submit evidence that the bidder has
successfully executed similar work
(Order letter and successful execution certificate to be provided) as per the following:
(1) At least 3 similar Works each worth not less than INR 12.00 Cr. (Twelve Crores)
period of last 7 years ending on 31.12.2015
or
over
a
(2) At least 2 similar Works each worth not less than INR 15.00 Cr. (Fifteen Crores)
period of last 7 years ending on 31.12.2015
or
over
a
(3) At least 1 similar Work worth not less than INR 24.00 Cr. (Twenty Four Crores) over a period
of last 7 years ending on 31.12.2015.
NOTE: Similar work shall mean having experience in:
a) ERP/Access Control/Biometric/Visitor Management System / Personalization Hardware &
Software/Time and Attendance / Access Control Readers / Long range Readers /Smart
Card Printers OR
b) Supply of Smart Cards / RFID Tags / Computers /Printers/ Servers will also be
considered as part of similar works if the order is accompanied with any of above
mentioned components OR
c) Companies who have successfully executed e-governance projects
Aadhar/RSBYJ/Driving License/Financial Inclusion etc. are also eligible to bid.
under
2.3
The bidder (whether a single entity or a consortium) shall submit audited balance sheet and
Profit & Loss account for the last 3 (three) financial years (for each member in case of a
Consortium). Average annual financial turnover during the above mentioned period must be at
least INR 9.00 Crores (Rupees Nine Crores only). If due date (scheduled opening date of tender)
falling within three months (April to June) of the closing of the latest financial year, the latest
financial year may be ignored and financial turnover of the three years, year previous to the
latest financial year may be considered.
2.4
The bidder shall submit certified copy of valid Service Tax Registration Number / Code Number
(for each member in case of a Consortium).
2.5
The bidder shall submit Self certified copy of PAN (for each member in case of a Consortium).
2.6
Details of registration under ESI Act : All intending tenderer (for each member in case of a
Consortium) at the time of tender shall disclose all necessary documents as to whether they are
covered under ESI Act or not. In case they are covered under ESI Act, they have to furnish the
details of registration, failing which their tender would be liable to be cancelled. In case they are
not covered under ESI Act or exempted, they would furnish necessary documents along with an
affidavit (for each member in case of a Consortium) affirmed before a First Class Judicial
Magistrate on Non-Judicial Stamp Paper worth Rs.10/- to the effect as per enclosed Proforma.(Annexure–XIV). They must additionally indemnify KoPT against all damages and accident
13
occurring to his labour in a Non-Judicial Stamp Paper worth Rs.50. The same should be
submitted along with Techno-commercial Bid as per enclosed Pro-forma (Annexure-XV).
2.7
Details of registration under EPF Act : All intending tenderers (for each member in case of a
Consortium) shall have to furnish the details of EPF Registration, failing which their tender/offer
would be liable to be cancelled.
2.8
The bidder shall submit certified copy of up-to-date Profession Tax Payment Challan (PTPC) (for
each member in case of a Consortium), if applicable. If this is not applicable, the bidder should
submit a declaration in this regard.
2.9
The bidder shall submit certified copy of the valid ‘trade license’.
3.
SCOPE OF WORK:
Annexure - IV
3.1 Objective of the project: With the primary objective of bolstering security and addressing traffic
congestion, the Competent Authority of KDS-KoPT has decided to deploy an ICT enabled Port
Access Control and Tracking System (PACTS) including Tracking, which includes supply,
installation, integration, testing, customizing, configuring, commissioning, manning,
operating & maintaining an RFID based solution. The proposed system shall, as an end
result, ensure security requirement of KDS-KoPT, ease congestion at gates and other locations and
provide textual, statistical, graphical & spatial information empowering the port authorities / CISF
to manage the flow of people and vehicles and act on alarms etc. Harnessing ICT to facilitate
electronic governance is an objective of this project. The proposed system must result in
implementation and commissioning of an online fully automated system which will -
3.2
•
Significantly enhance security at all the gates of the port
•
Automate & speed up movement & activity within the port
•
Generate visibility of activities within and around port area
•
Control and limit access to authorized time & zones
•
Track every movement of man & vehicle across the port
•
Trace each movement and alert on anonymous pattern of activity
•
trail
Record all movements of individuals & vehicles to create verifiable historical audit
•
Prevent revenue leakage and any malpractices at the gates
•
Meet ISPS Code compliance requirement
Technology independent solution: The requirement of KDS-KoPT can be met by the
prospective bidder by choosing any type of RFID enabled solution i.e. KDS-KoPT intends
to highlight that the solution solicited from prospective bidders can be of any technology
but shall have to meet the requirement of KDS-KoPT based on the information contained
in
this document.
14
3.3
Estimated change: The type of RFID Dock Entry Permits generated shall be in line
with the
type of cargo handled by the Port. For the purpose of estimation, information
history may be
referred and an annual change of 5% be considered across the
board.
The
estimate
is
indicative only and KDS-KoPT does not guarantee any fixed volume of
work.
3.4
Facilitation by KDS-KoPT: For successful commissioning of the project, KDS-KoPT shall ONLY
provide office space and electrical power on chargeable basis as per availability (if required).
Charges for space shall be paid as per Schedule of Rents of KDS, KoPT which is available in KoPT
Website and electricity consumption charges at actuals. Providing adequate power backups to
ensure uninterrupted power supply to the PACTS shall remain the sole responsibility of the
intending bidder. Existing KDS-Net backbone (OFC) may be used by the vendor as per
the SLA (Annexure-XIX) and Non-Disclosure Agreement (Annexure-XX) and these
should be considered while quoting percentage of sharing of basic amount with KoPT.
3.5
Duration of project: Duration of the project shall be 10 years from the date of successful
implementation and acceptance of this project.
3.6
Location of permit generation and RFID tagging / de-tagging:
RFID tag for man & vehicle would be issued at various permit offices namely Central Permit
Office at Subhash Bhawan, KPD Permit Office at 3 KPD Gate and Budge Budge Permit Office.
Rewriting in RFID Tag for the Vehicle with Containers and Drivers would be done at Permit
Office.
A separate counter should be operated at PSO office by the vendor for issuance of
Free Permits for:
(i)
Employees (Regular employees and contractual persons engaged directly by
KoPT),
(ii)
Man and light vehicles / two wheelers (as approved by KoPT authority).
(iii)
One-time visitors or entrants on non-cargo related visits
The intending bidder must ensure adequate number of counters at the centralized
as well as each of the locations mentioned above for congestion-free
operations / issuance of RFID based permits. Removal of RFID
tags (if the
requires) must take place at individual gates, before allowing any such vehicle /
pass out.
permit offices
uninterrupted
solution so
equipment to
Issuance of Permanent RFID tags: Permanent RFID based Permits would be issued to all
employees of KoPT and would be valid for a period of five years. However, RFID based Permits
to be issued to the Contractual employees of KoPT would be valid for a period of maximum one
year. Biennial permits to be issued to the Port Users would be valid for a period of two years.
RFID based permits to be issued to man and vehicles on daily basis valid for twelve hours, should
allow multiple entry/exit within the validity period.
Free RFID based Permits: (a) To be issued to all regular KoPT employees and contractual
persons engaged directly by KoPT and (b) To all light vehicles (Two/Four wheelers – Approx.
15
450 per day) for personal use by KoPT employees and Port Users with a validity of maximum
one year. (c) To one-time visitors as per recommendation and approval of PSO authority.
3.7
Movement plan / zoning vis-à-vis categories of vehicles / equipment: Two
categories of container / cargo carrying vehicles and mechanical equipments work at KDSKoPT –
The zoning plan shall be developed by the successful bidder in consultation with KDS-KoPT
and the said logic shall form the basis of the track & trace function as well as logging of
information along with backup and retrieval of the same as and when desired by KDS- KoPT.
The drawing of coverage area intended along with nomenclature of zones is enclosed
as
Annexure VIII for reference.
3.8
Ambit of objects to be tagged: Mainly Personnel and vehicles shall have to be tagged with
RFID enabled permit. The prospective bidder must note that the project under consideration shall
be utilized for access control as well as track & trace of moving objects.
3.9
Composite operations: Issuance of RFID tags must be a single-window operation
enabling
the users to transact at one place only. The successful bidder shall have to
undertake the
function of issuance of RFID based Dock Entry Permits complying with the
requirement of
the International Ship and Port Facility Security Code (ISPS code). The successful bidder will have
to provide the entire manpower for running the RFID based permit system. The bidder must
provide a manning scale for all counters and back office that they propose to put in place for
running the entire operation.
3.10
Exception handling: The bidder shall have to address the issue of vehicle / equipment
breakdown inside dock en route to the permitted yard / zone, breakdown while coming from
pre-hold area to dock, breach of permitted route and alteration of traffic flow to accommodate
repairing of road / blockade of road for some other purpose etc. In a
nutshell, the software
for track & trace, which would be commissioned, must be capable of
addressing all events /
exceptions from the central monitoring station on-the-fly based on
the movement plan of
KDS-KoPT. Such plan would be dynamic in nature.
3.11
Allied work: All civil, mechanical and electrical works (e.g. provisioning and erection of required
structures, fixtures, modification/ remodeling of gates if any) required for successful
commissioning as well as maintenance of the solution shall be the exclusive responsibility of the
successful bidder during the tenure of the contract.
3.12 Training: The successful bidder shall have to train personnel of KDS-KoPT initially after
commissioning the system and once each year during the contract period as refresher training.
Such training shall include operational and system administration aspects to be carried out by
the port. It is highlighted that operation of counters resulting in issuance of
permits
and
RFID tagging shall be the exclusive responsibility of the manpower of the successful bidder.
16
3.13
Licensing: KDS-KoPT shall neither be responsible nor pay for any system or application
software licenses. It is reiterated that no payment for any system or application software or
for any component shall be made by KDS-KoPT.
3.14
Ownership: All deliverables like network (except KDS-NET), hardware / equipments, system
software, PACTS application software, manpower, vehicles, spares, labour etc. for the project
shall be owned and run by the bidder primarily during the contract period of ten years. After
expiry of the contract, KDS, KoPT shall own all equipments /
installations
(network,
hardware / equipments, system software, PACTS application software etc. excluding manpower,
vehicles, labour) without any extra cost. The same must be taken into consideration while
participating in the subject tender.
However no claim for absorption of Vendor’s personnel in KoPT’s service will be entertained
during and after expiry of the contract.
3.15
Free upgrade of proposed solution: The successful bidder must ensure upgrading the system
software as well as proposed PACTS solution commissioned for a period of 10 years from the
date of successful commissioning. This shall be in accordance with any business logic change of
KDS-KoPT as well as law of the land. For this purpose, no additional payment shall be made by
KDS-KoPT.
3.16 Security & authentication: The successful bidder shall be responsible for security of the
entire PACTS solution as well as role based authentication for users of KDS-KoPT using the
commissioned system. The commissioned system must allow audit of captured data using
software, which the bidder must be competent to deliver as required by KDS-KoPT from time to
time.
3.17
Viewing & controlling over World Wide Web: The successful bidder shall be
responsible for making the system available over the World Wide Web for use by
stakeholders 24 X 7. For this purpose, all equipment, manpower, domain registration,
bandwidth etc. shall be the responsibility of the bidder.
3.18
Tariff for RFID based Permits: Tariff for RFID based Permits will be the proposed SOR (Scale
of Rates) basic rate as mentioned in Table-A below plus applicable taxes. Such rates plus taxes
shall be collected from the users at the time of issuance of RFID based Permit by the bidder.
Bidder should consider the proposed SOR (Scale of Rates) basic rates as mentioned in Table-A
below and categories for various types of permits and quantity of yearly Permits issued while
deriving the proposed revenue share rate.
The tenderer should note that Permits will be issued only to individuals and not to any groups.
17
In addition, the bidder should note that they will be allowed to use the existing KDSNet OFC backbone for necessary communication. This must be taken into
consideration while quoting the proposed revenue percentage sharing with KoPT.
Bidder should note that the said proposed SOR (Scale of Rates) basic rates will be fixed for the
selected firm during the entire contract period of ten years.
However, Scale of Rates might be changed by TAMP during the contract period. The resultant
differential basic amount plus applicable taxes for the subject change will be KoPT’s right and the
firm should be responsible for depositing the amount in KoPT’s account, no claim for additional
amount will be entertained during and after expiry of the contract, by the firm.
Table-A
Statement of different types of Permits issued during the year 2015
Sl
No
Type of Permit
Frequency
Basic rate as per
proposed SOR
No. of
Permits
1
Daily Man Permit
Daily
8.50
1837039
2
Daily Vehicle Permit (Lorry)
Daily
42.53
75100
3
Daily Vehicle Permit (Trailer)
Daily
102.06
242273
4
Daily Mobile Crane
Daily
170.10
4812
5
Daily Reach Stacker
Daily
170.10
8
6
Daily Top Lifter
Daily
170.10
0
7
Daily Dumper
Daily
170.10
383
8
Daily Pay Loader
Daily
170.10
1303
9
Daily Forklift
Daily
102.06
570
10
Daily Permit for Ship Personnel
Daily
19.44
0
11
Daily Permit for using Truck Terminal
Daily
100.00
0
12
Daily Free Man Permit
Daily
0
215746
13
Monthly Man Permit
Monthly
229.50
0
14
Quarterly Man Permit (3 Months)
Quarterly
690.25
7276
15
Biennial Man Permit
Biennial
3672.00
290
16
Annual Vehicle Permit (Trailer)
Annual
11022.48
581
17
Annual Vehicle Permit (Lorry)
Annual
4593.24
47
18
Remarks
18
Annual Mobile Crane
Annual
18370.80
0
19
Annual Reach Stacker
Annual
18370.80
121
20
Annual Top Lifter
Annual
18370.80
0
21
Annual Dumper
Annual
18370.80
0
22
Annual Pay Loader
Annual
18370.80
0
23
Annual Forklift
Annual
11022.48
19
24
Annual Vehicle Permit (CART)
Annual
4461.68
9
25
Daily Free Vehicle Permits
26
Temporary free Permits
Daily
3863
Quarterly
2114
3.19
Transportation: Transportation of equipment and manpower for the project shall have to be
arranged by the successful bidder during the entire period. However, free permits will be
provided/issued to the employees of the successful vendor to carry out day to day activities
including maintenance and other allied works related to the KoPT project.
3.20
IT Infrastructure: The successful bidder shall have to establish their own reliable and fail-safe
IT infrastructure. Necessary end-point connectivity (using KDS-Net as backbone) between the
gates and various zones of KDS-KoPT shall have to be established using OFC/Wireless by the
successful bidder, which must include active and passive components. It shall be the exclusive
responsibility of the successful bidder to ensure that the RFID network (connectivity
between
the gates, and various zones of KDS-KoPT) remains connected to the KDS-Net continuously i.e.
24 X 7 X 365.
3.21
Coverage area: The proposed RFID based solution (PACTS) should be implemented at KDS
Dock area. The proposed RFID based solution must ensure incorporation of Permit information
within the RFID tokens / tags prior to tagging such that authentication, logging of data and track
& trace facility is available for tagged objects within the proposed coverage area. Entry/Exit of all
vehicles, employees of KoPT and Port Users would be verified using RFID based reader by
installing flap-barrier, boom barrier and LED Display, etc, at all the gates of NSD and KPD. The
tenderer should note that:
(i)
Gate Automation System will be implemented at the gates of both NS Dock (7 gates) and
KP Dock (6 gates)
(ii)
(iii)
Vehicle Tracking System to be implemented inside NS Dock area only.
RFID based permits to be issued to all regular employees of KDS, KoPT, contractual
persons engaged directly by KoPT, Port users and all others as mentioned in the tender
document.
19
3.22
Broad areas to be covered: The proposed RFID System will be an integrated intelligent
system comprising the following sub-systems –
A. RFID based photo permits to Port users, workers, drivers, khalasis/helpers, Vehicles,
Employees, Ship’s Crew, Foreigners with Immigration clearance, Visitors etc.
B.
Automated entry/exit of vehicles with gate barriers
C.
Automated entry/exit of individuals with flap-barriers
D. LED visuals of users & vehicles for CISF & Gate Security
E.
Automatic Vehicle Identification with RFID tags on vehicle windshield
F.
Automatic License Plate Capturing System and Recording
G. Permit holders’ photo capturing & recording for each entry & exit
H. Online web based Permit Issue Request System
I.
Simplified Approval System with Email, SMS/Mobile alerts to Scrutinizer
J.
Provision for online payment gateway
K. OTP based authentication.
L.
RFID based Internal Tracking of Equipment, Vehicle & Visitors within the Port premises.
M. Handheld Terminal for Mobile Spot Checking as well as speedy movement at the gates
N. Live Control Room for Round-the-clock Monitoring
O. Distributed Architecture
P.
High Availability Master Database
Q. Archival & Retrieval System
R. Backup & DR
S.
Integration APIs
T. RFID Tags based Vehicle Tracking in near real-time mode within Port premises
U. Offline image processing and anomaly alerts with matching and comprehensive results
V. Provision for GPS based Internal Vehicle and Equipment Tracking System in future
W. Integration with Sarathi database, Vahan database and POMS of KDS/KoPT
X. Installation of required IT infrastructure (hardware/software/networking of end points, etc)
3.23
Guiding information regarding clause 3.22
A.
RFID based photo enabled Permits to Port users, workers, drivers, khalasis/helpers, employees,
visitors (guests, passengers, etc.)
1.
RFID Permits will be issued to workers, drivers, khalasis/helpers, vehicles, equipment, and
each and every Port users.
2. Port cannot be accessed without an RFID pass
3.
Each RFID Permits will be unique identified with Chip Serial Number CSN
20
4. The data in the RFID card will be encrypted
5. The RFID Permit will determine the time limit and the area that the permit holder can
access
6. In the case of port users other than employees, the photo and the name should be
clearly visible
7. In the case of Employees, photo and all the information that is currently visible on the ID card
must also be retained and should be clearly visible.
B.
Automated entry/exit of vehicles with Gate Barriers
1.
Vehicles with authorized Permits will be allowed speedy entry by automatic opening of the
gate barrier when the vehicle card is flashed on the RFID reader
2. The Gate barrier will open within 6 seconds from closed state
3. The Gate barrier will also have sensors to ensure that it does not fall on standing
vehicle
C.
Automated entry/exit of individuals with flap-barrier
1.
Authorized Permits holders are allowed access into the Port gates through flap-barrier.
2.
On successful authentication of the RFID Permit, the flap-barrier will retrieve instantaneously
3. The flap-barriers will restrict multiple person entry on a single Permit
D.
LED visuals of users & vehicles for CISF & Gate Security
1. CISF personnel standing at the gate will see authorized person & vehicle image on
the LED display screen
2. If an expired permit or a blocked permit flashed on the RFID Access Control readers
then the LED display will immediately indicate it to the CISF security
E.
Automatic Vehicle Identification with RFID tags on vehicle windshield
1. All temporary & permanent vehicles using the Port will be given an RFID windshield
tag
2. Vehicle & owner identification details will be recorded in the RFID tag
3. As the vehicles enter/exit the movement details of the vehicle will be recorded for
security purposes
F.
Automatic License Plate Capturing System and Recording
1. As the vehicle arrives at the gate and driver flashes the RFID permits, the license
plate will be captured and recorded
2. License plate capturing system works in conjunction with AVI and Vehicle pass to
ensure that the vehicle is authenticate
3. Alert will be raised when the License Plate Captured is different from the one
recorded in AVI or RFID Permit
G.
Permit holder photo capturing and recording for each entry & exit
1. For each entry and exit into and out of the Port Gates, the time as well as photo
image of the RFID Permit holder will be captured
21
2. The captured image will be stored along with the timestamp, gate & lane entry
information
3. Any attempt by unauthenticated attempts will also be recorded with photo image
H.
Online web based Permit Issue Request System
1. Permit Issue request can be placed by registered firms from the comfort of their office
2. Using OTP based authentication, they will be able to login to the system and place a request.
3. On approval by the concerned port authority, a Permit Generation Number will be provided for
collection of Permit from Permit issue counter
I.
Simplified Approval System with Email, SMS/Mobile alerts to Scrutinizer or Port Authority
1. Permit Issue request placed online by registered companies can be accessed by the
Authority through KDS intranet
Port
2. The request placed by companies will also have option of alert by email, SMS/
mobile alert
3. As per the Port policy, the system can also be configured to set the policy
Permit issuance as per the ISPS plan.
J.
framework
for
Provision for online payment gateway
1. Online payment gateway option will be provided for Port users to make payment
directly to the Port for Permit issue and other related activities
2. The Port users should be able to make the payment from any bank of their
convenience
3. Net banking, Debit card, Credit card, etc will be made available
K.
OTP based authentication / Class III digital signature based authentication
1. The access to Port Access Control System will be highly secured with OTP / Class III digital
signature based authentication.
2. CFS/ICDs, Authorized Permit Issue Centers, Registered Companies, etc. will access the system
using OTP / Class III digital signature based authentication
3. Access of the system from inside the Port network will not require OTP / Class III digital
signature based authentication
L.
RFID based Internal Tracking of Equipment, Trailers & Cargo Vehicles within the Port premises
1. RFID Transceivers will be placed at various locations to capture internal movement
of trailers, & cargo vehicles
2. Location of Equipment & Vehicles can be accessed online
3. Alert will be generated for unauthorized activities such as over stay, restricted zone
access, untimely actions, etc.
4. For the Vehicle tracking inside NS Dock area, if any firm wishes to provide GPS based tracking,
the same may be provided. However, gate automation should be done based on RFID system. In the
case of GPS based tracking, all incidental charges like Service provider charge or any other recurring
charges should be borne by the firm.
22
M.
Handheld Terminal (HHT) for Mobile Spot Checking as well as speedy movement at the gates
1. CISF and Port Authorized personnel will be provided with HHT terminal which will be
connected via WiFi / GSM to Port Access Control Database
2. Spot checks can be carried out by reading the RFID Permit of users and RFID tags on vehicle
3. In case of congestion at the gates, HHT can double up as authentication device for
faster movement of traffic
N.
O.
Live Control Room for Round-the-clock Monitoring
1.
Control room will be established to monitor the gates 24/7
2.
Visual view of traffic position at the gates will be displayed
3.
Unauthorized access or anomalous movement will be highlighted
4.
Dashboard display of various parameters with real-time updates
Distributed Architecture
1. The system will be highly distributed for better performance and decentralized
activities
2. The high level of Gate Automation demands that each gate be installed with a local
server with an instance of data replication
3.
The server at each gate will be connected to a Central Server in the control room
4. The Central Server should be of high-end to stand online requests from CFS/ICDs,
e-Governance Centers, Authorized Centers, etc.
P.
High Availability Master Database
1. The Master database with information on all users, vehicles, policies, etc. will be
high availability with active fail over mode
Q.
2.
Master Database should be robust to support large scale online requests
3.
Mirroring of Master Database will be implemented
4.
Replication of Master tables will be available at the Gates & Permit Issue Sections
Archival & Retrieval System
1. The transaction data generated by the actions such as RFID pass issue, gate
authentication, image capturing, vehicle identification, etc. will be available in the
active database for a specific period
2. The data will then be rolled over to active archival system which will have capacity to
hold 5 years’ data
R.
3.
The archival data should be in multiple copies with adequate backups
4.
Archival data should be actively searchable and available for retrieval anytime
Backup & Disaster Recovery
1.
Port Access Control Software will have real time fail over as well as DR server
2.
DR Server will be physically located separate from Central Server
23
3. DR Server will have instance of Master Data that is not any older than 2 hours from
the live data server
S.
T.
Integration APIs
1.
Multi-level APIs will be provided by PACTS supplier for integration with other
systems.
2.
Standard Text, XML and Web Services will be available
3.
Data format and communication protocol will be open for future integrations
RFID Tag based Equipment & Asset Tracking within Port premises
1.
RFID Tag which provide long range readability will be used to tag Equipment and Assets
within Port premises
2.
The RFID tag will provide location information of assets & equipment on real-time basis
3. The same RFID Infrastructure including UHF Transceivers and HF Controllers &
Readers will be able to read the RFID tag.
U.
V.
Offline image processing and anomaly alerts with matching and comprehensive results
1.
Offline comparison of man, material and vehicle images captured by cameras
2.
Alerts when images are not consistent
3.
Comparative results and anomaly reports
RFID based Internal Vehicle and Equipment Tracking System
1.
Real time information of internal tracking of vehicles and equipment within the port
should be available
2.
Ability to form rules based on location should be provided
3. Graphical User Interface or Dash board to be provided to see the location of the
internal vehicle
W.
Integration with Sarathi database, Vahan database and POMS of KDS/KoPT
1. Proposed system should have provision to work in integration with Sarathi,
Vahan database and POMS of KDS/KoPT
2. All records in Vahan such as vehicle registration, tax, permits, etc. could be
integrated with the proposed system
3. All records in Sarathi such as Driving license, cleaner license, fees, etc. could be
integrated with the proposed system
X.
For implementation of Gate Automation System, the tenderer should note that at each gate
‘booths’ would require to be constructed by the selected vendor. Each ‘booth’ will consist of the
following items :
a. Gate server with Monitor (minimum 22”) and UPS with 30 min. Battery backup at booth.
b. LED display unit of 32” at Gate
c. Camera for capturing of photo/image for both front and rear number plates of vehicles,
container no., seal no., drivers’ image, top view of vehicles, etc.
d. Boom barriers for each lane
e. Flap barriers for entry of pedestrians
24
f. Adequate no. of RFID reader
3.24
Application Software for Dock Entry Permit (DEP):
Design, implement, commission and maintain web-based application software for automating the
business processes associated with physical access control to Port premises.
The application software to have capabilities such as:
a. Multiuser multitasking to allow for independent activities and monitoring to occur
simultaneously at different workstations.
b. Support OTP / Class III digital signature based authentication and enrolment;
 Permit verification
 Expiration date check, Blacklisting and its management
 Digital photo display/check
 Validate signatures of authorizer / recommender etc.
c. Graphical user interface to show pull-down menus and a menu tree format that
with interface guidelines of Microsoft Windows operating system.
complies
d. Real time monitoring and tracking of entry / exit of personnel and vehicles to/from Port.
e. System license shall be for the entire system and shall include capability for future
additions that are within the indicated system size limits specified in this Section.
f. System shall have open architecture that allows importing and exporting of data
and interfacing with other systems.
g. Accountability of system components - audit trail.
h. System administration of the Application including Access controls for access to
various modules
i. Operator login and access shall be utilized via integrated smart card reader
and password protection.
j. Interactive Reporting: It should be equipped with suitable MIS for enabling Port Management
to get business information as well as monitor the system. The application software to be
customized to include all business rules applicable to issue of Permit in Port.
k. Information Transfer: Transfer transaction information on daily, monthly and yearly
basis to port information system in mutually agreed format.
l. Stakeholder should be able to submit requisition for Permits by login into the proposed portal
(to be developed by prospective bidder). The system should allow only authorized port users
after OTP / Class III digital signature based authentication.
m. Information & software interface with third parties, if required.
n. Server reconciled with the payment collected.
o. Provision to enroll user’s biometrics, identification details and photograph, etc. to be captured
and stored in PACTS database for future retrieval.
25
p. Verification of Driver’s image would be done visually offline
3.25
Supply, installation, integration, testing, customizing, configuring, commissioning, operating
& maintaining the Port Access Control System including Tracking in a manner such that the
commissioned solution must run uninterrupted 24 X 7 at KDS-KoPT and offer centralized
pooling of data in a comprehensive database capable of generating reports and remain
interoperable with similar local and national systems using integration API.
3.26
Technical Specification: The successful bidder shall strictly follow the minimum guiding
technical specification or better for all hardware / equipments and software as per
Annexure XXI.
3.27
Service Level Requirement (SLR) and Service Level Agreement (SLA):
A. The successful bidder shall ensure uptime availability of PACTS System at least 99.99%. All
computations will be on monthly basis. The downtime will be calculated as given below
Permissible downtime in a month = 24 x 30 x 1/100 = 7.2 Hrs Uptime is defined as follows:
Uptime = {1 - [(System downtime) / (Total Time –Scheduled Downtime)]} Total Time shall
be measured on 24*7 basis
B. Scheduled Downtime:
Scheduled downtime is defined as the period of time when system will remain unavailable for
conducting necessary preventive maintenance, urgent repairs etc. This is the Maximum
duration, which the contractor can take with the prior written permission of KDS, KoPT for
scheduled downtime purposes.
The maximum scheduled downtime for any site would be 10 hrs in every calendar month.
The successful bidder shall be required to execute a “Service Level Agreement (SLA)”, signed
jointly with KDS, KoPT under official seals within a period of 30 days from
issuance
of
Order Letter. The Parameters of the Service Level Agreement (SLA) shall be as per Annexure XIX.
4. PRE-BID CONFERENCE:
(a)
A Pre-Bid Conference shall be held on July 4, 2016 at 11 AM at the Office of the Joint
Director (P&R); KOLKATA DOCK SYSTEM, Kolkata Port Trust at P&R Division, 15, Strand Road,
Kolkata 700001, West Bengal, India. Interested Bidders may participate, if they so desire.
(b)
The intending bidders are advised to formulate their queries relating to any aspect
mentioned in the tender document or any clarification required and forward
the same in
writing well in advance to the Office of Joint Director (P&R) ;
KOLKATA
DOCK
SYSTEM,
26
Kolkata Port Trust at P&R Division, 15 Strand Road, Kolkata 700001, West Bengal, India, so that
the same may be discussed / clarified in the Pre-Bid Conference. During the Pre-Bid Conference,
the queries received in advance would be clarified first followed by those raised during the
meeting.
(c)
KDS, KoPT will furnish response to all such queries including the description of the
queries (without identifying the sources raising such queries) in MSTC Website as well as
the official website of KoPT including modifications / amendments, if any, to the terms and
conditions of the original tender, scope of the project etc. which the intending bidder is to
note for submitting their tender. The amendments / modifications / clarifications shall be
hosted in the form of an “Addendum” which shall become an integral part of the tender
document for all purposes and shall be binding on the bidder.
(d)
Attending the Pre-Bid Conference will be helpful for the intending bidder but is not
mandatory.
5.
Inspection of Site:
The Bidder shall be deemed to have inspected the entire project site prior to submitting their
bid. Inspection of the project site will be arranged after the Pre-Bid Conference. Interested bidders may
participate, if they so desire.
6.
Validity of Offer:
The tender shall remain open for acceptance for a period of 120 days from the date of opening
of the same. If before expiry of this validity period, the Bidder amends his quoted rates or
tender, making them unacceptable to the Trustees and / or withdraws his tender, the Earnest
Money deposited shall be liable to forfeiture at the option of the Trustees / sanctioning Authority.
7.
Earnest Money Deposit (EMD) :
(a)
Bid / Tender submitted without Earnest Money shall be rejected outright without any
reference to the Bidder whatsoever.
(b)
The amount of Earnest Money will be refunded (subject to provisions of forfeiture of
Earnest Money deposit, as indicated in this tender document) to the Bidders without
interest after the selection of Successful Bidder.
(c)
The Earnest Money shall be forfeited if the Bidder submits any forged document(s).
(d)
The Earnest Money will also be forfeited as per the other provisions, specifically
mentioned in this Tender Document.
27
(e)
8.
Earnest Money will be exempted for Micro and Small Enterprises (MSE) with NSIC
registered organizations in case of single point registration covering all components of the
said tender.
Price Bid:
Rate to be quoted online as per Annexure-VII.
Please note that KoPT does not provide any concessional Sales Tax Form. Sales Tax/ VAT or any
other taxes like service tax / cess, etc., that will be payable on the earnings of the vendor should
be deposited to the appropriate authority by the vendor and KoPT will not have any liabilities
towards payment of such taxes during the entire contract period.
9.
Evaluation of Techno-Commercial Bid:
(a) The techno-commercial offers of the bidders found responsive will be evaluated as per
eligibility criteria and tender terms and conditions as laid down in this tender document.
(b) KDS, KoPT reserves the right to get the financial capability of the bidder verified
from the
Annual Accounts of the bidder (to be submitted along with Techno-Commercial Bid) and in case
of any discrepancy found, findings, as will be ascertained by KDS, KoPT, shall prevail for the
purpose of evaluation.
(c) Mere submission of offer / participation shall not mean that it will be automatically
considered qualified and entertained. Such qualification will be done at the time of
evaluation of offers.
10.
Evaluation of Price Bid:
The evaluation of the Price Bids will only be made for the techno-commercially qualified bidders.
Price Bid opening time and date shall be intimated separately to the techno-commercially
qualified bidders.
For the purpose of evaluation, clause 3.18 may be referred to.
Sl
No
Type of Permit
Frequency
No. of
Permits
(during
the
year)
Basic
Remarks
rate as
per
proposed
SOR
1
Daily Man Permit
Daily
1837039
8.50
2
Daily Vehicle Permit (Lorry)
Daily
75100
42.53
3
Daily Vehicle Permit (Trailer)
Daily
242273
102.06
28
4
Daily Mobile Crane
Daily
4812
170.10
5
Daily Reach Stacker
Daily
8
170.10
6
Daily Top Lifter
Daily
0
170.10
7
Daily Dumper
Daily
383
170.10
8
Daily Pay Loader
Daily
1303
170.10
9
Daily Forklift
Daily
570
102.06
10
Daily Permit for Ship Personnel
Daily
0
19.44
11
Daily Permit for using Truck Terminal
Daily
0
100.00
12
Daily Free Man Permit
Daily
215746
0
13
Monthly Man Permit
Monthly
0
229.50
14
Quarterly Man Permit (3 Months)
Quarterly
7276
690.25
15
Biennial Man Permit
Biennial
290
3672.00
16
Annual Vehicle Permit (Trailer)
Annual
581
11022.48
17
Annual Vehicle Permit (Lorry)
Annual
47
4593.24
18
Annual Mobile Crane
Annual
0
18370.80
19
Annual Reach Stacker
Annual
121
18370.80
20
Annual Top Lifter
Annual
0
18370.80
21
Annual Dumper
Annual
0
18370.80
22
Annual Pay Loader
Annual
0
18370.80
23
Annual Forklift
Annual
19
11022.48
24
Annual Vehicle Permit (CART)
Annual
9
4461.68
25
Daily Free Vehicle Permits
Daily
3863
26
Temporary free Permits
Quarterly
2114
NOTE: Values above are as per indicative requirement of RFID Tag given in the Price Bid as per
Annexure-VII
11.
Payment to vendor for rendering services: The vendor should be allowed to issue various
permits at a rate as mentioned in the proposed SOR basic rate (as per table mentioned under
clause 10 above). The contract will be awarded to the bidder who will offer
highest/maximum percentage of basic charges to KoPT. The successful vendor will be
29
responsible to collect the basic charges along with applicable taxes, etc and issue permits on
behalf of KoPT after due approval of KoPT’s competent authority and will deposit the entire
collected amount to the KoPT’s designated Bank Account by next working day. Amount should be
deposited by the vendor to KoPT’s designated Bank Account day-wise in such a manner that the
bank transaction-Id, deposit date along with sum deposited should be reflected in PACTS. This
would be required for reconciliation at KoPT’s end. The percentage of basic charges payable to
the vendor will be released on submission of invoice by the vendor on monthly basis. However,
the tax component will not be considered for evaluation of the basic charge sharing, instead
entire tax component should be transferred separately to KoPT’s Account.
12.
Acts, Laws and Statues etc. : The successful vendor shall comply with the requirements of all
the Acts, Laws, Statues, Bylaws, Rules and Regulations and any such other applicable Central /
State Acts from time to time for the purpose of fulfilling all the obligations of the contract as may
be deemed necessary in this regard.
13.
Acceptance of Order Letter:
After finalization of the tender, KDS, KoPT shall issue Order Letter to the successful bidder.
The successful bidder, on receipt of the same, shall remit requisite Performance Guarantee
as per Annexure XVII within a period of 30 days from the date of issuance of Order Letter,
failing which the Order Letter will become liable for cancellation with forfeiture of Earnest
Money. Pending execution of Contract Agreement, the Order Letter and its acceptance by
the successful bidder will be construed as an Agreement between KDS, KoPT and the
successful bidder for fulfilling the scope of work and obligation of the contract by the
successful bidder.
14.
Execution of the Order in Totality:
(a)
The contract shall commence from the date of issuance of Order Letter.
(b)
All activities as per “Scope of Work” shall have to be completed within 120 days
from the date of issuance of Order Letter.
(c)
The contract shall remain valid for a period of 10 Years, as per “Scope of Work”,
from the date of “successful execution of the order in totality”.
15.
Successful Bidder to Indemnify:
The successful bidder shall indemnify and keep indemnified KDS, KoPT and its every
member, officer and staff against all actions, proceedings, claims, costs and expenses
whatsoever in respect of or arising out of any action, failure or default by the successful bidder in
due performance of his/their obligation under this contract. The successful bidder shall be
required to submit Indemnity Bond as per Annexure XV.
30
The successful bidder shall indemnify KDS, KoPT from the possible future demand of
workers
/ employees engaged by them under this contract, for absorption in KDS, KoPT. It will be the
responsibility of the successful bidder to find a solution for such demand if it arises.
16.
Performance Guarantee / Security Deposit:
The successful bidder, at own expense, shall have to provide to KDS, KoPT an unconditional
and irrevocable Bank Guarantee as per Annexure XVI within 30 days
from the date
of Order Letter, in favour of “Kolkata Port Trust, Kolkata Dock System” , as Performance
Guarantee. The Performance Guarantee shall be for a sum of
Rs. 3.00 crores
(Rupees three crores only). The Performance Guarantee, shall be valid for the entire
period of contract period i.e. 10 (Ten) years.
The Performance Guarantee shall be held by the “Engineer of the Contract” as security
for the performance of the successful bidder’s obligation under the contract. The Performance
Guarantee shall be refunded after successful completion of the entire period of contract plus
three months subject to recovery of damage and / or loss incurred, if any, by KDS, KoPT due to
default on the part of the successful bidder.
17.
Compensation:
Provision of Clause No. 8 of General Conditions of Contract (Annexure – V) to be followed.
18.
Force Majeure:
The term “FORCE MAJEURE” as employed herein shall mean acts of God, Earthquake, War,
Revolt, Riot, Fire, Flood, Sabotage, Hurricane / Cyclone and Strike, excluding strikes by the
employees of the successful bidder. In the event of either party being rendered unable by
Force Majeure to perform any obligation required to be performed by them under the
Contract, the relative obligation of the party affected by such Force Majeure shall, upon
notification to the other party, be suspended for the period during which Force Majeure event
last. Upon occurrence of such cause and upon its termination, the party alleging that
it
has
been rendered unable as aforesaid, shall notify the other party in writing immediately but not
later than 7 (seven) days after the alleged beginning thereof, giving full particulars and
satisfactory evidence in support of its claim. If the period of Force Majeure continues or is in the
reasonable judgment of the parties likely to continue beyond a period of 90 days, the parties may
mutually decide to terminate the contract or continue the contract on mutually agreed revised
terms.
19.
Dispute / Amicable Settlement:
In the event of any dispute, question or difference arising during the contractual period or
during any other time, as to any matter connected with or arising out of the contract, the
decision of the Chairman, KoPT shall be final and binding upon all parties.
20.
Loss of RFID Cards/ Tags:
KDS, KoPT authority shall implement appropriate rule/
either due to non-returning or due to misplacement.
31
guideline for lost RFID cards & tags
21.
Procedure for submission of invoice by the vendor: At present, issuance of permits to
various port users (including man, vehicle, equipment etc.) is the responsibility of Traffic Dept.
In the proposed RFID based Permit System, the vendor will issue permits to various port users
after due approval of the concerned official of Traffic Department. Invoices to be raised by the
vendor (for disbursement of their eligible percentage share of basic charge amount) would
require to be submitted to Traffic Dept. for necessary certification from their end to allow
release of payment to the vendor by Finance Dept.
22.
Penalty : @Rs. 1000/- per hour or part thereof for non-functioning/non-operation of any one
gate or counter or RFID reader or boom barrier and @Rs. 8000/- per hour or part thereof for
entire PACTS system under following condition after exceeding the prescribed breakdown hours
:
a)
b)
c)
d)
Non
Non
Non
Non
functioning
functioning
functioning
functioning
of
of
of
of
Vehicle Entry/Exit Gate
flap barrier for pedestrian Entry/Exit
permit issuance counter
RFID reader
23.
The successful vendor should provide a web-based software module in PACTS for recording of
non-working hours /activities / gates / permit counters etc., by the user department.
24.
Sharing of KoPT Network : As mentioned in the subject document, the successful vendor
would require to complete required works involved in creating the KoPT network compatible to
use for the RFID system like splicing of fibre etc. without hampering KoPT normal operation /
work.
Special Note :
Completion time : The completion time of the project is 120 days from the date of issuance of
work order to the successful firm.
Realization of permit charges : In case, if approval for the proposed SOR is not available at
the time of implementation of the project at KDS, KoPT, the successful tenderer will realize the
permit charges as per the existing rate as mentioned in the tender document till the proposed
SOR is approved.
Price Bid: As per the relevant clause of the tender document the percentage of sharing of basic
charges is only applicable on proposed basic rate. In case, there is delay in receiving approval for
the new SoR, sharing of minimum 20% on the existing SoR will not be applicable. However, the
moment the new SoR comes into effect, the successful bidder shall have to share with KoPT
minimum 20% (or the quoted rate) of the revenue collected by him based on revised SoR.
IT Infrastructure: The successful vendor has to construct / arrange his own infrastructure like
tower, pole etc. for installation of necessary equipment for wire/wireless/ RFID communication
and the existing infrastructure of KoPT will not be available for the same.
32
Annexure- V
GENERAL CONDITIONS OF CONTRACT
‘General Conditions of Contract, Forms and Agreements’ as sanctioned by the Board of Trustees
of KoPT for the Port of Kolkata is hosted at www.kolkataporttrust.gov.in.
(http://www.kolkataporttrust.gov.in/showfile.php?layout=1&lang=1&lid=1342). Only those
Clauses, Forms or Formats, which are not covered elsewhere in this Tender Document, shall be
applicable. Also, for the sake of interpretation of the contents of the Annexures, the terms
contained in the main tender document (other than Annexures) including the ‘General
Conditions of Contract, Forms and Agreements’ shall prevail.
33
Annexure-VI
DOCUMENTS TO BE UPLOADED
(Documents to be downloaded, filled up, signed, scanned and uploaded)
Following documents for meeting the pre-qualification criteria should be uploaded by the
Bidder along with offer otherwise their offer may be rejected: 1. Evidence that the bidder(whether a single entity or a consortium) has successfully executed
similar work (order letter and successful execution certificate to be provided) as per the following:
(a) At least 3 similar Works each worth not less than INR 12.00 Cr. (Twelve Crores)
period of last 7 years ending on 31.12.2015
or
over a
(b) At least 2 similar Works each worth not less than INR 15.00 Cr. (Fifteen Crores)
period of last 7 years ending on 31.12.2015
or
over a
(c) At least 1 similar Work worth not less than INR 24.00 Cr. (Twenty Four Crores) over a period
of last 7 years ending on 31.12.2015.
2. Audited balance sheet and Profit & Loss account for the last 3 (three) financial years (for each
member in case of a Consortium). Average annual financial turnover during the above mentioned
period must be at least INR 9.00 Crores (Rupees Nine Crores only).
3. The bidder shall submit certified copy of valid Service Tax Registration Number / Code Number (for
each member in case of a Consortium).
4. The bidder shall submit Self certified copy of PAN (for each member in case of a Consortium).
5. The bidder shall submit certified copy of ‘Employees State Insurance (ESI) Registration Certificate’
(for each member in case of a Consortium) OR an Affidavit as per Annexure – XIV (for each member in
case of a Consortium) affirmed before a First Class Judicial Magistrate and Indemnity Bond as per
Annexure – XV in case the Bidder is not covered under ESI Act or exempted from it.
6. The bidder shall submit certified copy of ‘Provident Fund Registration Certificate’ (for each member
in case of a Consortium).
7 The bidder shall submit certified copy of up-to-date Profession Tax Payment Challan (PTPC) (for each
member in case of a Consortium), if applicable. If this is not applicable, the bidder should submit a
declaration in this regard.
8. Power of Attorney as per Annexure – XII or XIII (in case of a Consortium).
9. Profile of Bidder as Annexure – XI
10. Declaration by the bidder as per Annexure – X
11. Copy of valid NSIC Certificate for MSEs alongwith DIC’s (DISTRICT INDUSTRIES CENTRE)
Certificate for Micro & Small Enterprises (MSEs) registered with NSIC (under single point registration
scheme)
12. The bidder shall have to submit information regarding make, model and compliance (Yes/No) in
respect of minimum guiding specification as per Tender Document.
13. The bidder shall have to submit Joint Bidding Agreement as per Annexure – XVII (in case of a
Consortium).
14. The bidder shall have to submit details of Financial Capability as per Annexure – XVIII.
34
Annexure-VII
SCHEDULE OF RATES
Statement of different types of Permits issued during the year 2015
Sl
No
Type of Permit
Frequency
Existing
Basic rate
as per SOR
Basic rate as
per proposed
SOR
No. of
Permits
1
Daily Man Permit
Daily
6.48
8.50
1837039
2
Daily Vehicle Permit (Lorry)
Daily
32.4
42.53
75100
3
Daily Vehicle Permit (Trailer)
Daily
77.76
102.06
242273
4
Daily Mobile Crane
Daily
129.6
170.10
4812
5
Daily Reach Stacker
Daily
129.6
170.10
8
6
Daily Top Lifter
Daily
129.6
170.10
0
7
Daily Dumper
Daily
129.6
170.10
383
8
Daily Pay Loader
Daily
129.6
170.10
1303
9
Daily Forklift
Daily
129.6
102.06
570
10
Daily Permit for Ship Personnel
Daily
12.96
19.44
0
11
Daily Permit for using Truck Terminal
Daily
19.44
100.00
0
12
Daily Free Man Permit
Daily
0
0
215746
13
Monthly Man Permit
Monthly
174.96
229.50
0
14
Quarterly Man Permit (3 Months)
Quarterly
486
690.25
7276
15
Biennial Man Permit
Biennial
2799.36
3672.00
290
16
Annual Vehicle Permit (Trailer)
Annual
6998.4
11022.48
581
17
Annual Vehicle Permit (Lorry)
Annual
2492
4593.24
47
18
Annual Mobile Crane
Annual
11664
18370.80
0
19
Annual Reach Stacker
Annual
11664
18370.80
121
20
Annual Top Lifter
Annual
11664
18370.80
0
21
Annual Dumper
Annual
11664
18370.80
0
22
Annual Pay Loader
Annual
11664
18370.80
0
23
Annual Forklift
Annual
6998.4
11022.48
19
24
Annual Vehicle Permit (CART)
Annual
1425.6
4461.68
9
25
Daily Free Vehicle Permits
Daily
35
3863
Remarks
26
Temporary free Permits
Quarterly
Type of RFID Tag
Employees of KDS-KoPT (Validity five years)
Contractual / Temporary Employees (Validity one year)
2114
Approximate
Permanent
RFID Tag
required
4000
1200
PRICE BID
[BIDDER NOT TO QUOTE HERE, THEY SHOULD QUOTE ONLY ONLINE]
Price Bid Format:
Price bid components
In Rs.
Total Project cost ( in detail – Capex & Opex)
Percentage of sharing of basic charges on
proposed basic rate**
(Considering the no. of various types of permits
issued at KDS during a year and the proposed
Scale of Rates (SOR), the minimum percentage
of share of basic charges should not be less
than 20% of the basic amount.)
**Excluding of tax component as applicable.
The tenderer should note that for the share of basic charges, the selected vendor should submit invoices
to KoPT for reimbursement and the same will include the share of basic charges (i.e. % of amount
payable) plus service tax.
36
Annexure – VIII
Drawing of Coverage Area and Nomenclature of Zones
Netaji Subhas Dock(NSD) Kolkata Port Trust
Gate - 8
C.G.R. Road
ITC
8
CFS
Subhas
Bhaban
Ramnagar
Gate - 5
Gate - 4
C.G.R. Road
Gate - 9
NS Shed
Open Area
7
Gate - 7
12 NS Shed
NS Shed
Open Area
OCTS
5
13 NS Shed
14 NS Shed
Admin Building
NS Shed
Open Area
PSO
NS Dry Dock
N
Gate - 6
Basra Gate
S N S DD
NS Lock Gate
4
NS Shed
Open Area
Garden Reach Road
Gate - 3
Libyan Weir
House
3
NS Shed
2
NS Shed
1
NS Shed
Gate - 1
20, G.R. Road
37
Clock
Towers
River
EJC Railway Office
Annexure-IX
Historical information
Statement of different types of Permits issued during the last three years (2013, 2014, 2015)
Sl
No
Type of Permit
Frequency
No. of
Permits
Issued in
2013
No. of
Permits
Issued in
2014
No. of
Permits
Issued
in 2015
1
Daily Man Permit
Daily
1658703
1670429
1837039
2
Daily Vehicle Permit (Lorry)
Daily
53981
55101
75100
3
Daily Vehicle Permit (Trailer)
Daily
230395
231068
242273
4
Daily Mobile Crane
Daily
4689
4753
4812
5
Daily Reach Stacker
Daily
7
8
8
6
Daily Top Lifter
Daily
0
0
0
7
Daily Dumper
Daily
346
378
383
8
Daily Pay Loader
Daily
1256
1289
1303
9
Daily Forklift
Daily
548
565
570
10
Daily Permit for Ship Personnel
Daily
0
0
0
11
Daily Permit for using Truck Terminal
Daily
0
0
0
12
Daily Free Man Permit
Daily
248435
254634
215746
13
Monthly Man Permit
Monthly
0
0
0
14
Quarterly Man Permit (3 Months)
Quarterly
7374
7216
7276
15
Biennial Man Permit
Biennial
403
357
290
16
Annual Vehicle Permit (Trailer)
Annual
628
546
581
17
Annual Vehicle Permit (Lorry)
Annual
54
51
47
18
Annual Mobile Crane
Annual
0
0
0
19
Annual Reach Stacker
Annual
99
75
121
20
Annual Top Lifter
Annual
0
0
0
21
Annual Dumper
Annual
0
0
0
22
Annual Pay Loader
Annual
0
0
0
23
Annual Forklift
Annual
40
35
19
24
Annual Vehicle Permit (CART)
Annual
10
3
9
25
Daily Free Vehicle Permits
Daily
4920
5896
3863
26
Temporary free Permits
Quarterly
2307
2231
2114
38
Remarks
Annexure-X
DECLARATION BY THE BIDDER
1.
I / We have carefully examined and fully understood the General Instructions to Bidders,
the Commercial terms and Conditions of the Contract, KoPT, KDS’ General Conditions of
Contract, Scope of Work, Compensation, Period of Contract etc. and all other related
documents and clauses in connection with this tender.
2.
I / We accept all the terms &
Plg/165/RFID/2016/11144/Re-tender/2).
3.
I / We have deposited requisite Earnest Money for the tender.
4.
I / We have submitted copies of the required documents as mentioned at Annexure - VI of
the Tender Document.
5.
I/We declare that I/We have not been banned or delisted by any Government or Quasi–
Government Agency or PSU in India.
6.
I/We shall make available to Kolkata Port Trust (hereinafter referred to as KoPT) any
additional information it may find necessary or require to supplement or authenticate the
Tender
7.
I/we acknowledge the right of KoPT to reject our tender without assigning any reason or
otherwise and hereby waive our right to challenge the same on any account whatsoever.
8.
I/we also certify the following:
a.
conditions
of
the
Tender
Document
(No.
I/we / any of the consortium members (as the case may be) have not been debarred by
the Central/State Govt. or any entity controlled by them or any other legal authority for
participating in any tender / contract / agreement of whatever kind
b. I/we certify that in the last three years, I/We/any of the consortium members or our / their
associates have neither failed to perform on any contract, as evidenced by imposition of a penalty by
an arbitral or judicial authority or a judicial pronouncement or arbitration
award,
nor
been
expelled from any project or contract by any public authority/entity nor have
had
any
contract
terminated by any public authority / entity for breach on our part.
9.
I/we declare that:
a)
I/we have examined and have no reservations to the Tender Document, including the
issued by KoPT thereon.
b)
Addenda
I/we hereby certify that we have taken steps to ensure that no person acting for us or on
39
our behalf will engage in any corrupt, fraudulent or coercive practices to influence the
evaluation process of the tender.
10.
I/we understand that KoPT reserves the right to accept or reject any tender and to annul
the tendering process and reject all tenders at any time without any liability or any
obligation for such acceptance, rejection or annulment without assigning any reason
thereof.
11.
_______________________________(Name of Tenderer) hereby undertakes that I/we will
abide by the decision of KoPT in the matter of examination, evaluation and selection of successful
tenderer and shall refrain from challenging or questioning any decision taken by KoPT in this regard.
12.
My /Our local office and Registered office (if any) addresses and contact details are –
Address
Telephone
Fax
E-Mail Address
Thanking you,
Yours faithfully,
Signature of Power of Attorney Holder(s)…………………………………….
Name: …………………………………………..
Designation: ……………………………………
Date : ………………………………………..
Seal
Witness:Sl. No.
Name
Address
1
2
40
Signature
Annexure- XI
FORMAT OF PROFILE OF THE BIDDER
1.
(a)
Name
(b)
Country of incorporation
(c)
Address of the corporate headquarters and its branch office(s), if any in India.
(d)
Date of incorporation and commencement of business.
2.
Brief description of the Company including details of its main lines of business and proposed role
and responsibilities in connection with implementation of the tender.
3.
Details of individual(s) of the tenderer / bidder (Lead Member in case of Consortium) who will
serve as the point of contact/ communication with KoPT.
(a) Name
:
(b) Designation
:
(c) Company
:
(d) Address
:
(e) Telephone Number
:
(Land & Mobile)
4.
(f) E-Mail Address
:
(g) Fax Number
:
Details of Authorized Signatory of the Tenderer:
Name
:
Designation
:
Company
:
Address
:
Telephone No.
:
(Land & Mobile)
Fax No.
Email Address
:
:
41
5.
In case of a Consortium:
a.
The information above (1-4) should be provided for all the members of the consortium.
b.
information regarding role of each member should be provided as per table below:
Sl. No.
Name of Member
Role
1.
2.
3.
4.
Signature of Power of Attorney Holders ..………………………………….
Name: …………………………………………..
Designation: ……………………………………
Date : ………………………………………..
Seal
42
Annexure- XII
Format For Power Of Attorney For Signing Of Tender
(To be executed before Notary Public on a Non-Judicial Stamp Paper of at least Rs 10/- )
Dated: ________________
POWER OF ATTORNEY
To whomsoever it may concern
Mr.
__________________________________
[Name
of
the
Person],
residing
at
_______________________________ [Address of the person], acting as _______________________
[Designation of the person and name of the firm], and whose signature is attested below, is hereby
authorized on behalf of _______________________________________ [Name of the Tenderer] to sign
the tender [(Tender No. ……………………………..and (Tender subject- “……………………………”)] and submit
the same and is hereby further authorized to provide relevant information/ document and respond to the
enquiry’s etc. as may be required by Kolkata Port Trust (KoPT) in respect of the tender.
And I/ we hereby agree that all acts, deeds and things lawfully done by our said attorney shall be
construed as acts, deeds and things done by us and I/ we undertake to ratify and confirm all and
whatsoever that my / our said attorney shall lawfully do or cause to be done for me / us by virtue of the
power hereby given.
(Attested signature of Mr. _______________________________)
For_______________________________(Name of the Tenderer)
Signature of Witness
Name & Address of Witness
_____________________________________________
( Signature with Office Seal )
Date :-
Name
:-
Place:
Designation
:-
43
Annexure -XIII
Format For Power Of Attorney For Lead Member Of Consortium
(To be executed before Notary Public on a Non-Judicial Stamp Paper of at least Rs 10/- )
POWER OF ATTORNEY
Whereas KOLKATA DOCK SYSTEM, Kolkata Port Trust (“the Authority”) has invited tenders from
interested parties for “……………………………………..” (Tender No. ………………………).
Whereas, …………………………., ……………………, …………………. And …………… (collectively the “
Consortium”) being members of the Consortium are interested in bidding for the Tender in accordance
with the terms and conditions of the Tender Document and other connected documents in respect of the
said tender, and
Whereas, it is necessary under the Tender Document for the members of the Consortium to designate
one of them as the Lead Member with all necessary power and authority to do for and on behalf of the
Consortium, all acts, deeds and things as may be necessary in connection with the Consortium’s bid for
the Tender and its execution.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS
We, M/s. ………………… having our registered office at ………………………., M/s…………………… having our
registered office at …………….., M/s. …………………. having our registered office at ………………….., and
M/s. ……………………… having our registered office at ………………., [the respective names and addresses
of the registered office] (hereinafter collectively referred to as the “Principals”) do hereby designate,
nominate, constitute, appoint and authorize M/s. ………………………………. having its registered office at
…………………, being one of the members of the Consortium, as the Lead Member and true and lawful
attorney of the Consortium (hereinafter referred to as the “Attorney”). We hereby irrevocably authorize
the Attorney to conduct all business for and on behalf of the Consortium and any one of us during the
bidding process and, in the event the Consortium is awarded the Contract, during the execution of the
contract, and in this regard, to do on our behalf and on behalf of the Consortium, all or any of such acts,
deeds or things as are necessary or required or incidental to the pre-qualification of the Consortium and
submission of its bid(s) for the tender, including but not limited to signing and submission of all
applications, bids and other documents and writings, participate in Pre Bid and other
conferences/meetings, respond to queries, submit information/ documents, sign and execute contracts
and undertakings consequent to acceptance of bid(s) of the Consortium and generally to represent the
Consortium in all its dealings with the Authority, and/or any other Government Agency or any person, in
all matters in connection with or relating to or arising out of the Consortium’s bid(s) for the tender
and/or upon award thereof till the Agreement is entered into with the Authority.
44
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us /
Consortium.
IN WITNESS HEREOF WE HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF
………..20**
For ……………………………
………………………………..
(Name & Title)
For ……………………………
……………………………….
(Name & Title)
For ……………………………
……………………………….
(Name & Title)
Witnesses:
1.
2.
…………………………………
(To be executed by all the members of the Consortium)
45
Annexure-XIV
Affidavit Format in case the Bidder is not covered under ESI Act or exempted
On 10/- (Rupees Ten) Non-judicial Stamp Paper
BEFORE THE 1ST CLASS JUDICIAL MAGISTRATE AT
_________________________________
Affidavit
I____________________________ son of _____________________ aged about
________________years, by faith _____________________ by occupation__________________
residing at______________________________, do hereby solemnly affirm and declare as follows:
1.
THAT I am the Proprietor/Partner/Director_________________________ having office
at________________________ and carrying on business on the same name and style.
(In case the above Deponent is an enlisted Successful vendor at Kolkata Port Trust, the same should be
mentioned in the affidavit).
2.
THAT my aforesaid Firm is exempted from Employees’ State Insurance (E.S.I.) Act and the said
Firm has no valid E.S.I. Registration.
3.
THAT the present affidavit is to be filed before the Kolkata Port Trust as per the clause
no.________________________________ of the Tender vide Tender no.
______________________________________ issued by the Kolkata Port Trust in respect of the work
(the work is to be mentioned).
THAT the statements made above are all true to the best of my knowledge and belief.
Deponent
Identified by: ……………………………………………
46
Annexure-XV
FORMAT OF INDEMNITY BOND
On 100/- (Rupees Hundred) Non-judicial Stamp Paper
Indemnity Bond
BY THIS BOND I, Shri/Smt. --------------------------------------, son/daughter of Shri/Smt. -----------------------------------------------------------, residing at ----------------------------------------------------------------------------------------, by occupation ------------------ , the Partner/Proprietor/Director of the Firm -------------------------------------------------, having it’s office at--------------------------------------, am a tenderer under
Kolkata Port Trust (A Statutory Body under the MPT Act, 1993).
2. WHEREAS , the said Kolkata Port Trust had asked every Tenderer, who is not covered under
Employees’ State Insurance (E.S.I.) Act exempted to furnish an Indemnity Bond in favour of Kolkata Port
trust against all damages and accidents to the labourer of the Tenderer/ Successful vendor.
3. NOW THIS BOND OF INDEMNITY WITNESSETH THAT the Tenderer/Successful vendor named herein
above shall indemnity the Kolkata Port Trust against all damages and accidents occurring to the
labourers of the Tenderer/Successful vendor as demanded by the Kolkata Port Trust and which shall be
legal and /or claimed by the Kolkata Port Trust during the execution of the work stated in the Tender
No. ------------------------------------ dated--------------------.
4. AND the Successful vendor hereunder agrees to indemnify and all times keep indemnified the Kolkata
Port Trust and its administrator and representatives and also all such possible claim or demand for
damages and accidents.
IN WITNESS WHEREOF I, ---------------------------------, the Partner/Proprietor/Director of the Firm ---------------------------------------------, hereto set and seal this the ----------------- day of------------------------------------------------------------------.
SIGNATURE OF INDEMNIFIER
Signature of Witness 1
SIGNATURE OF SURETY
Name & Address of Witness 1
1. NAME & ADDRESS OF SURETY
Signature of Witness 2
SIGNATURE OF SURETY
Name & Address of Witness 2
2. NAME & ADDRESS OF SURETY
47
Annexure –XVI
Draft Proforma of Bank Guarantee ( Performance Bond ) in lieu of cash Security Deposit, to
be issued by the Calcutta / KOLKATA Branch, as the case may be, of any nationalised Bank
of India on Non-Judicial Stamp Paper worth Rs. 50/- or as decided by the Engineer / Legal
Adviser of the Trustees.
To
The Board of Trustees
for the Port of Calcutta,
BANK GUARANTEE NO ………………………….………… DATE ………………………
Name of Issuing Bank ……………………………………………………………………...
Name of Branch ……………………………………………………………………………
Address ……………………………………………………………………………………….
In consideration of the Board of Trustees of the Port of Calcutta, a body corporate-duly constituted under the
Major Port Trusts Act, 1963 (Act 38 of 1963), having agreed to exempt Shri / Messrs
………………………………………………………, a Proprietary / Partnership / Limited / Registered Company, having its
Registered Office at ……………………………………………………………………………… (hereinafter referred to as “The
Contractor”) from cash payment of Security Deposit / payment of Security Deposit through deduction from the
Contractors’ bills under the terms and conditions of a contract made between the Trustees and the Contractor for
………………………………………………………………………………………….. (write the name of the work as per Work Order) in
terms of the Work Order No. …………………………………………….. dated …………………….. (hereinafter referred to as
“the said contract”), for the due fulfilment by the contractor of all the terms and conditions contained in the said
contract,
on
submission
of
a
Bank
Guarantee
for
Rs.
…………………………..
(Rupees
………………………………………………………), we, …………………………………………………………………………………….. Branch,
Calcutta …………………………………………………………….. / KOLKATA, do, on the advice of the contractor, hereby
undertake to indemnify and keep indemnified the Trustees to the extent of the said sum of Rs. ………………………
(Rupees
……………….
…………………………………………………………………………………….)
We,
……………..
……………………………………………………………………………. Branch, Calcutta …………………………………………………………..
/ KOLKATA, further agree that if a written demand is made by the Trustees through any of its officials for
honouring the Bank Guarantee constituted by these presents, We, …………………………………….
……………………………………………. Branch, Calcutta ………………………………….. / KOLKATA, shall have no right to
decline to cash the same for any reason whatsoever and shall cash the same and pay the sum so demanded to the
Trustees within a week from the date of such demand by an A/c Payee Banker’s Cheque drawn in favour of
“Calcutta Port Trust”, without any demur. Even it there be any dispute between the contractor and the Trustees,
this would be no ground for us, …………… …………………………………………………………………………………………………
(Name
of
the
Bank),
……………………………………………….…………………………….
Branch,
Calcutta
………………………………………………………… / KOLKATA, to decline to honour the Bank Guarantee in the manner
aforesaid.
The
very
fact
that
We,
………..
………………………………………….
Branch,
Calcutta
…………………………………….. / KOLKATA, decline or fail or neglect to honour the Bank Guarantee in the manner
aforesaid shall constitute sufficient reason for the Trustees to enforce the Bank Guarantee unconditionally without
any reference, whatsoever, to the contractor.
2.
We,
……………………………………………………………………………………..
Branch,
Calcutta
…………………………………………….. / KOLKATA, further agree that a mere demand by the Trustees at anytime and in
the manner aforesaid, is sufficient for us, …………………………………………………………………………………. Branch,
48
Calcutta …………………………………………………….. / KOLKATA, to pay the amount covered by this Bank Guarantee in
full and in the manner aforesaid and within the time aforesaid without reference to the contractor and no protest
by the contractor, made either directly or indirectly or through Court, can be valid ground for us,
………………………………………… Branch, Calcutta ………………………………….. / KOLKATA, to decline or fail or neglect to
make payment to the Trustees in the manner and within the time aforesaid.
3.
We,
……………………………………………………………………………………..
Branch,
Calcutta
…………………………………………….. / KOLKATA, further agree that the Bank Guarantee herein contained shall remain
in full force and effect, during the period that is taken for the due performance of the said contract by the
contractor and that it shall continue to be enforceable till all the dues of the Trustees under and / or by virtue of
the terms and conditions of the said contract have been fully paid and its claim satisfied and/or discharged in full
and/or till the Trustees certify that the terms and conditions of the said contract have been fully and properly
observed/ fulfilled by the contractor and accordingly, the Trustees have discharged the Bank Guarantee, subject
however, that this guarantee shall remain valid upto and inclusive of ………………… day of …………………. 20
…………………….. and subject all so that the provision that the Trustees shall have no right to demand payment
against this guarantee after the expiry of 6 (six) calendar months from the expiry of the aforesaid validity period
upto ………………………….. or any extension thereof made by us ………………………………………………………………….
Branch, Calcutta ………………………………………… / KOLKATA, in further extending the said validity period of this Bank
Guarantee on Non-Judicial Stamp Paper of appropriate value, as required/determined by the Trustees, only on a
written request by the Trustees to the contractor for such extension of validity of this Bank Guarantee.
4.
We,
……………………………………………………………………………………..
Branch,
Calcutta
…………………………………………….. / KOLKATA, further agree that, without our consent and without affecting in any
manner our obligations hereunder, the Trustees shall have the fullest liberty to vary from time to time any of the
terms and conditions of the said contract to extend the time for full performance of the said contract including
fulfilling all obligations under the said contract or to extend the time for full performance of the said contract
including fulfilling all obligations under the said contract by the contractor or to postpone for any time or from time
to time any of the powers exercisable by the Trustees against the contractor and to forebear or enforce any of
terms and conditions relating to the said contract and We, …………………………………………………………………….
Branch, Calcutta …………………………………………….. / KOLKATA, shall not be relieved from our liability by reason of
any such variation or extension being granted to the contractor or for any fore-bearance, act or commission on the
part of the Trustees or any indulgence by the Trustees to the contractor or by any such matter or thing of
whatsoever nature, which under the law relating to sureties would, but for this provision, have effect of so relieving
us, ………………………………………………………………. Branch, Calcutta …………………………………………….. / KOLKATA.
5.
We,
……………………………………………………………………………………..
Branch,
Calcutta
…………………………………………….. / KOLKATA, lastly undertake not to revoke this Bank Guarantee during its
currency except with the previous consent of the Trustees in writing.
SIGNATURE ……………………………………………………
NAME …………………………………………………………..
DESIGNATION ………………………………………………...
(Duly constituted attorney for and on behalf of)
BANK …………………………………………………………...
BRANCH ……………………………………………………….
CALCUTTA ……………………………………… / KOLKATA
(OFFICIAL SEAL OF THE BANK)
49
Annexure – XVII
Joint Bidding Agreement
(To be executed on Non-Judicial Stamp Paper of at least Rs. 60/-)
THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of ………… 20…
AMONGST
1.
{………… Limited, a company incorporated under the Companies Act, 1956} and having its
registered office at ………… (hereinafter referred to as the “First Part” which expression shall,
unless repugnant to the context include its successors and permitted assigns)
AND
2.
{………… Limited, a company incorporated under the Companies Act, 1956} and having its
registered office at ………… (hereinafter referred to as the “Second Part” which expression shall,
unless repugnant to the context include its successors and permitted assigns)
AND
3.
{………… Limited, a company incorporated under the Companies Act, 1956 and having its
registered office at ………… (hereinafter referred to as the “Third Part” which expression shall,
unless repugnant to the context include its successors and permitted assigns)}
AND
4.
{………… Limited, a company incorporated under the Companies Act, 1956 and having its
registered office at ………… (hereinafter referred to as the “Fourth Part” which expression shall,
unless repugnant to the context include its successors and permitted assigns)}
The above mentioned parties of the FIRST, SECOND, {THIRD and FOURTH} PART are collectively
referred to as the “Parties” and each is individually referred to as a “Party”
WHEREAS,
(A)
[KOLKATA PORT TRUST, established under the Major Port Trusts Act-1963 and having Principal
Office at 15,Strand Road,Kolkata-700001 (hereinafter referred to as the “KoPT” which expression
shall, unless repugnant to the context or meaning thereof, include its administrators, successors
and assigns) has invited offers by its Request through NIT No. ………… dated …………(the
“TENDER DOCUMENT”) for selection of successful tenderer for the contract as proposed in the
said tender document.
(B)
The Parties are interested in jointly bidding for the Project as members of a Consortium and in
accordance with the terms and conditions of the tender document and other documents in
respect of the work, and
50
(C)
It is a necessary condition under the tender document that the members of the Consortium shall
enter into a Joint Bidding Agreement and furnish a copy thereof with the Offer.
NOW IT IS HEREBY AGREED as follows:
1.
Definitions and Interpretations
In this Agreement, the capitalised terms shall, unless the context otherwise requires, have the
meaning ascribed thereto under the tender document.
2.
Consortium
2.1
The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the purposes
of jointly participating in the Tendering Process for the Work.
2.2
The Parties hereby undertake to participate in the Tendering Process only through this
Consortium and not individually and/ or through any other consortium constituted for this work,
either directly or indirectly or through any of their Associates.
3.
Covenants
The Parties hereby undertake that in the event the Consortium is declared the successful
tenderer and awarded the contract, it shall incorporate a special purpose vehicle (the “SPV”)
under the Indian Companies Act 1956 for entering into an Agreement with the KoPT and for
performing all its obligations as the successful tenderer in terms of the Agreement for the
Project.
4.
Role of the Parties
The Parties hereby undertake to perform the roles and responsibilities as described below:
(a)
Party of the First Part shall be the Lead member of the Consortium and shall have the
power of attorney from all Parties for conducting all business for and on behalf of the
Consortium during the tendering process and till all the obligations of the SPV shall
become effective;
(b)
Party of the Second Part shall be {the Technical Member of the Consortium ;}
{(c)
Party of the Third Part shall be the Financial Member of the Consortium; and}
{(d)
Party of the Fourth Part shall be the Operation and Maintenance Member/ Other Member
of the Consortium.}
51
[Note: Status of the members in (b), (c) and (d) are only illustrative. More/less
parties may form the Consortium and changes may be made accordingly to the
JBA]
5.
Joint and Several Liability
The Parties do hereby undertake to be jointly and severally responsible for all obligations and
liabilities relating to the work and in accordance with the terms of the tender document till
completion of the contract.
6.
Shareholding in the SPV
6.1
The Parties agree that the proportion of shareholding among the Parties in the SPV shall be as
follows:
First Party:
Second Party:
{Third Party:}
{Fourth Party:}
6.2
The Parties undertake that a minimum of 26% (twenty six per cent) of the subscribed and paid
up equity share capital of the SPV shall, at all times till completion of two years from the date of
commencement of the contract, be held by the Parties of the First, {Second and Third} Part
whose experience and net-worth have been reckoned for the purposes of pre-qualification in
terms of the tender document.
6.3
The Parties undertake that they shall collectively hold at least 51% (fifty one per cent) of the
subscribed and paid up equity share capital of the SPV at all times till completion of two years
from the date of commencement of the contract.
6.4
The Parties undertake that they shall comply with all the requirements as stipulated in the tender
document vide N.I.T. No. …………………………….. dated …………….
7.
Representation of the Parties
Each Party represents to the other Parties as of the date of this Agreement that:
52
8.
(a)
Such Party is duly organised, validly existing and in good standing under the laws of its
incorporation and has all requisite power to enter into this Agreement with KoPT;
(b)
The execution, delivery and performance by such Party of this Agreement has been
authorised by all necessary and appropriate corporate or governmental action and a copy
of the extract of the charter documents and board resolution/ power of attorney in favour
of the person executing this Agreement for the delegation of power and KoPT to execute
this Agreement on behalf of the Consortium Member is annexed to this Agreement, and
will not, to the best of its knowledge:
(i)
Require any consent or approval not already obtained;
(ii)
Violate any Applicable Law presently in effect and having applicability to it;
(iii)
Violate the memorandum and articles of association, by-laws or other applicable
organisational documents thereof;
(iv)
Violate any clearance, permit, concession, grant, licence or other governmental
authorisation, approval, judgement, order or decree or any mortgage agreement,
indenture or any other instrument to which such Party is a party or by which such
Party or any of its properties or assets are bound or that is otherwise applicable to
such Party; or
(v)
Create or impose any liens, mortgages, pledges, claims, security interests, charges
or Encumbrances or obligations to create a lien, charge, pledge, security interest,
encumbrances or mortgage in or on the property of such Party, except for
encumbrances that would not, individually or in the aggregate, have a material
adverse effect on the financial condition or prospects or business of such Party so
as to prevent such Party from fulfilling its obligations under this Agreement;
(c)
this Agreement is the legal and binding obligation of such Party, enforceable in
accordance with its terms against it; and
(d)
there is no litigation pending or, to the best of such Party's knowledge, threatened to
which it or any of its Affiliates is a party that presently affects or which would have a
material adverse effect on the financial condition or prospects or business of such Party in
the fulfillment of its obligations under this Agreement.
Termination
This Agreement shall be effective from the date hereof and shall continue in full force and effect
until the Financial Close of the contract is achieved under and in accordance with the terms of
the tender, in case the contract is awarded to the Consortium. However, in case the Consortium
is either not pre-qualified for the work or does not get selected for award of the contract, the
Agreement will stand terminated in case the Tenderer is not pre-qualified or upon return of the
Earnest Money by the KoPT to the Bidder, as the case may be.
53
9.
Miscellaneous
9.1
This Joint Bidding Agreement shall be governed by laws of India.
9.2
The Parties acknowledge and accept that this Agreement shall not be amended by the Parties
without the prior written consent of the KoPT.
IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND DELIVERED THIS
AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN.
SIGNED, SEALED AND DELIVERED
For and on behalf of
LEAD MEMBER by:
SIGNED, SEALED AND DELIVERED
For and on behalf of
SECOND PART by
(Signature)
(Name)
(Designation)
(Address)
(Signature)
(Name)
(Designation)
(Address)
SIGNED, SEALED AND DELIVERED
For and on behalf of
THIRD PART by:
SIGNED, SEALED AND DELIVERED
For and on behalf of
FOURTH PART by
(Signature)
(Name)
(Designation)
(Address)
(Signature)
(Name)
(Designation)
(Address)
In the presence of:
1.
2.
Notes:
1.
The mode of the execution of the Joint Bidding Agreement should be in accordance with the
procedure, if any, laid down by the Applicable Law and the charter documents of the
executants (s) and when it is so required, the same should be under common seal affixed in
accordance with the required procedure.
2.
Each Joint Bidding Agreement should attach a copy of the extract of the charter documents
and documents such as resolution / power of attorney in favour of the person executing this
Agreement for the delegation of power and KoPT to execute this Agreement on behalf of
the Consortium Member.
3.
For a Joint Bidding Agreement executed and issued overseas, the document shall be
legalized by the Indian Embassy and notarized in the jurisdiction where the Power of
Attorney has been executed.
54
Annexure – XVIII
Details of Financial Capability of the Tenderer
(In Rs. Crore)
Applicant Type
Annual Financial Turn Over
Average on last 3 years
Single entity Tenderer
Consortium Member 1
Consortium Member 2
Consortium Member 3
Consortium Member 4
Instructions:
1.
The Single Entity Tenderer/ each members of Consortium should submit its details in the
appropriate column.
2.
To be certified according to provision of the Tender Document.
Signature of Power of Attorney Holder(s)…………………………………….
Name: …………………………………………..
Designation: ……………………………………
Date : ………………………………………..
Seal
CERTIFIED BY
Name of Chartered Accountant Firm ……………………………………….
Registration No. & other details ………………………………………………….
Name of the Signatory ……………………………………………..
Signature ………………………………………………………………….
Designation ………………………………………………………..
Date ………………………………………………………..
55
Annexure - XIX
SERVICE LEVEL AGREEMENT
Confidentiality Statement
This document contains confidential and proprietary information of the KoPT and the Service Provider,
which must be kept confidential. Duplication or use other than for evaluation purposes in connection
with negotiating and implementing a definitive written agreement for the provision of application
maintenance outsourcing services is strictly prohibited. This document must be returned to the KoPT in
the event such an agreement is not enacted.

This service level agreement is effective as of the date of the signatures below. The KoPT and
the service provider shall review at least quarterly to determine if any modifications or
amendments are needed to reflect the KoPT’s support requirements and service provider’s
services.

The purpose of this service level agreement is to document the service delivery of the service
provider to the KoPT. The service provider shall deliver the services set forth in this document.

The service provider will provide the following services to KoPT:
Service
User Support
Problem Correction
Application
Enhancement
Process and
Application
Improvement
Description
Examples
Receive, document, and prioritize
issue permits to all Port users
and help KoPT staff in the use of
applications or services whenever
required.





Bring an application/Device back 
to its original functionality before 
the problem arose. This may
include a permanent fix or a 
temporary work around until a
permanent fix is found.
Modify the functionality of an 
existing application.



Plan for better use of applications 
to meet business strategy and
goals. This is a proactive attempt 
by the service provider to improve
applications and processes, based
on the service provider’s increased
application
and
business
knowledge over time.
56
Provide help desk support
Answer queries about applications.
Receive and document bug reports.
Collect and document requests for
changes.
Share status of requests.
Fix bugs.
Retrieve functionality after abnormal
program terminations.
Complete root cause analysis.
Apply new functionality.
Fullfil regulatory requirements.
Enhance run-time efficiency.
Modify applications based on new
releases of hardware or software.
Help KoPT to make strategic decisions
that meet business goals.
Provide functional, architectural and
process improvements as required for
betterment of support and maintenance
of the system areas in scope.
1. Reporting
The following processes will be used in order to manage the application maintenance outsourcing
agreement:
1.1 Weekly Status Report
The service provider to provide KoPT with a weekly status report that gives an overall summary of the
following:
 Project health
 On-going activities
 Completed tasks i.e. no. of permits issued ( category wise )
 Reports as and when required by the user
1.2 Quarterly Review Meeting
A quarterly review meeting will include the following:






1.3
The SLA will be reviewed with the Service provider and an amendment addendum will be created
if required
Tracking unresolved issues if any which impact the SLA
Updating maintenance project progress and resolving critical issues
Capturing agreements and disagreements and items needing escalation
Review document prepared by service provider will include overall project status, issues list,
metrics reporting, items that need adjustment within SLA (e.g. scope, metrics, etc.)
SLA changes will be tracked by version number and date
Reporting Service Levels
Type
Measurement
Weekly Status Report
Delivered at not less than seven calendar day intervals
Delivered at monthly intervals and not less than two
business days before scheduled review meeting
Delivered at quarterly intervals and not less than five
business days before scheduled review meeting
Monthly Status Report
Quarterly Status Report
2. User Support and Problem Correction
The following procedures will be used to respond to problems that are received by the help desk. A
problem is defined as an unplanned system event which adversely affects application processing or
application deliverables.
2.1 Prioritization Approach
Service requests for problems received by the help desk will be given a Severity Code from 1 – 4 based
on how important responding to the problem is to the primary business of KoPT as a whole, as well as
the availability of workarounds.
57
Severity Code
1
2
3
4
Definition
A problem has made a critical application function unusable or unavailable and no
workaround exists.
A problem has made a critical application function unusable or unavailable but a
workaround exists.
or
A problem has made an important application function unusable or unavailable and
no workaround exists.
A problem has diminished critical or important application functionality or
performance but the functionality still performs as specified in the user
documentation.
A problem has diminished supportive application functionality or performance.
2.2 Application Function Type
The table below provides a brief definition of critical, important, and supportive application functions.
Application Function Type
Critical
Important
Supportive
Description
These application functions are critical to ensuring business
profitability or KoPT reputation. Extended failure will impact profit or
damage KoPT reputation.
These application functions are important to business productivity
These applications support productivity, but are not essential to
business effectiveness.
3. Application Enhancement
Application enhancement projects involve functional enhancements made to a properly working
application to accommodate new or changed user requirements. Examples include increasing an
application’s performance, enhancing a user interface, or optimizing code.
Application enhancements can be requested by KoPT or proposed by service provider. The KoPT will
prioritize the order in which enhancements are performed.
4. Process and Application Improvement
The service provider will help the KoPT to improve its business processes over time, in line with the
KOPT’s business goals and strategy. As service provider gains increased application and business
knowledge, it is expected that service provider will help the KoPT to plan the better use of applications
to meet business goals.
5. Signatures
The service provider and the KoPT agree to the service levels and terms outlined in this agreement.
For the service provider
For KoPT
Name: _________________________________
Name: _________________________________
Signature: ______________________________
Signature: ______________________________
Title: __________________________________
Title: __________________________________
Date: __________________________________
Date: __________________________________
58
6. APPENDIX A – Application Functions
6.1 Critical Application Functions
The critical application functions included in this agreement at the time of writing this document are
listed below. In the future, new applications can be added by planning for appropriate knowledge
transfer.
Application
Critical Functions
6.2 Important Application Functions
The important application functions included in this agreement at the time of writing this document are
listed below. In the future, new applications can be added by planning for appropriate knowledge
transfer.
Application
Important Functions
6.3 Supportive Application Functions
The supportive application functions included in this agreement at the time of writing this document are
listed below. In the future, new applications can be added by planning for appropriate knowledge
transfer.
Application
Supportive Functions
59
NON-DISCLOSURE AGREEMENT
Annexure - XX
This Agreement is made and entered into as of the last date signed below (the “Effective Date”)
by and between Kolkata Port Trust , a body under Ministry of Shipping, GOI having its principal place of
business at 15, Strand Road ("KOPT") and __________________________, a ___________
corporation whose principal mailing address is _______________________ (the "Second Party").
WHEREAS KoPT and the Second Party (the “Parties”) have an interest in participating in
discussions wherein either Party might share information with the other that the disclosing Party
considers to be proprietary and confidential to itself (“Confidential Information”); and
WHEREAS the Parties agree that Confidential Information of a Party might include, but not be
limited to that Party’s: (1) business plans, methods, and practices; (2) personnel, customers, and
suppliers; (3) inventions, processes, methods, products, patent applications, and other proprietary
rights; or (4) specifications, drawings, sketches, models, samples, tools, computer programs, technical
information, or other related information;
NOW, THEREFORE, the Parties agree as follows:
1.
Either Party may disclose Confidential Information to the other Party in confidence provided that
the disclosing Party identifies such information as proprietary and confidential either by marking it, in the
case of written materials, or, in the case of information that is disclosed orally or written materials that
are not marked, by notifying the other Party of the proprietary and confidential nature of the
information, such notification to be done orally, by e-mail or written correspondence, or via other means
of communication as might be appropriate.
2.
When informed of the proprietary and confidential nature of Confidential Information that has
been disclosed by the other Party, the receiving Party (“Recipient”) shall, for a period of ten (10) years
from the date of disclosure, refrain from disclosing such Confidential Information to any contractor or
other third party without prior, written approval from the disclosing Party and shall protect such
Confidential Information from inadvertent disclosure to a third party using the same care and diligence
that the Recipient uses to protect its own proprietary and confidential information, but in no case less
than reasonable care. The Recipient shall ensure that each of its employees, officers, directors, or
agents who has access to Confidential Information disclosed under this Agreement is informed of its
proprietary and confidential nature and is required to abide by the terms of this Agreement. The
Recipient of Confidential Information disclosed under this Agreement shall promptly notify the disclosing
Party of any disclosure of such Confidential Information in violation of this Agreement or of any
subpoena or other legal process requiring production or disclosure of said Confidential Information.
3.
All Confidential Information disclosed under this Agreement shall be and remain the property of
the disclosing Party and nothing contained in this Agreement shall be construed as granting or
conferring any rights to such Confidential Information on the other Party. The Recipient shall honor any
request from the disclosing Party to promptly return or destroy all copies of Confidential Information
disclosed under this Agreement and all notes related to such Confidential Information. The Parties agree
that the disclosing Party will suffer irreparable injury if its Confidential Information is made public,
released to a third party, or otherwise disclosed in breach of this Agreement and that the disclosing
Party shall be entitled to obtain injunctive relief against a threatened breach or continuation of any such
breach and, in the event of such breach, an award of actual and exemplary damages from any court of
competent jurisdiction.
4.
The terms of this Agreement shall not be construed to limit either Party’s right to develop
independently or acquire products without use of the other Party’s Confidential Information. The
disclosing party acknowledges that the Recipient may currently or in the future be developing
information internally, or receiving information from other parties, that is similar to the Confidential
60
Information. Nothing in this Agreement will prohibit the Recipient from developing or having developed
for it products, concepts, systems or techniques that are similar to or compete with the products,
concepts, systems or techniques contemplated by or embodied in the Confidential Information provided
that the Recipient does not violate any of its obligations under this Agreement in connection with such
development.
5.
Notwithstanding the above, the Parties agree that information shall not be deemed Confidential
Information and the Recipient shall have no obligation to hold in confidence such information, where
such information:
(a)
(b)
(c)
(d)
(e)
Is already known to the Recipient, having been disclosed to the Recipient by a third party
without such third party having an obligation of confidentiality to the disclosing Party; or
Is or becomes publicly known through no wrongful act of the Recipient, its employees,
officers, directors, or agents; or
Is independently developed by the Recipient without reference to any Confidential
Information disclosed hereunder; or
Is approved for release (and only to the extent so approved) by the disclosing Party; or
Is disclosed pursuant to the lawful requirement of a court or governmental agency or where
required by operation of law.
6.
Nothing in this Agreement shall be construed to constitute an agency, partnership, joint venture,
or other similar relationship between the Parties.
7.
Neither Party will, without prior approval of the other Party, make any public announcement of or
otherwise disclose the existence or the terms of this Agreement.
8.
This Agreement contains the entire agreement between the Parties and in no way creates an
obligation for either Party to disclose information to the other Party or to enter into any other
agreement.
9.
This Agreement shall remain in effect for a period of ten (10) years from the Effective Date
unless otherwise terminated by either Party giving notice to the other of its desire to terminate this
Agreement. The requirement to protect Confidential Information disclosed under this Agreement shall
survive termination of this Agreement.
IN WITNESS WHEREOF:
KoPT
Company
_____________________________________
Signature
Date
__________________________________
Signature
Date
_____________________________________
Printed Name
__________________________________
Printed Name
_____________________________________
Title
___________________________________
Title
61
Annexure – XXI
Implementation of RFID at Kolkata Dock System, KoPT Tender document
SPECIMEN EMD (Bank Guarantee Format)
(The Bank shall fill in this Bank Guarantee form in accordance with the instructions indicated to
be executed on
Rs l00/- non-judicial stamp paper)
______________________________________________
(Bank's Name and Address of Issuing Branch or Office)
Beneficiary :______________________________ (Name and Address of Employer/Board)
Date : ______________________________________
Tender Guarantee No: ___________________________
We have informed that (name of the Tenderer) (hereinafter called “the Tenderer”) has submitted
to you its Tender dated (hereinafter called “the Tender”) for the execution of {name of the
contract} under Invitation for Tenders No.(number). Furthermore, we understand that, according
to your conditions Tenders must be supported by an Earnest Money Deposit (EMD).
At the request of the Tenderer, we (name of Bank) irrevocably undertake to pay you any sum or
sums not exceeding in total an amount of (amount in figures) (amount in words) upon receipt by
us of your first demand in writing accompanied by a written statement stating that the Tenderer is
in breach of its obligation(s) under the Tender conditions, because the Tenderer:
(a) Has withdrawn its Tender during the period of Tender validity specified by the
Tenderer in the Form of Tender; or
(b) Having been notified of the acceptance of its Tender by the Employer / Board during
the period of Tender Validity, (i) fails or refuses to execute the form of Agreement, if
required or (ii) fails or refuses to furnish the performance guarantee, in accordance
with the instructions to Tenderers.
This guarantee will expire unless otherwise extended or informed by the Employer/ Board:
(a) If the Tenderer is the successful Tenderer, upon our receipt of copies of the contract
signed by the Tenderer and the performance guarantee issued to you upon the
instructions of the Tenderer; or
(b) If the Tenderer is not the successful Tenderer, upon the earlier of
(i) Our receipt of a copy of your notification to the Tenderer of the name of successful
Tenderer; or
(ii) Twenty eight days after the expiration of the Tenderer’s Tender validity or any
extended period thereof;
Consequently, any demand for payment under this guarantee must be received by us at
the office on or before that date.
_______________________
[Signature (s)]
[|Authorisation letter from the issuing bank that the signatory of this BG is authorized to do
so should also be enclosed]
62
Annexure – XXII
K P Dock I area
KPD West
Dock
Gate No - 4
12
Shed
10
Shed
8
Shed
6
Shed
4
2
Shed
Shed
G.R Road
Gate No - 2
C.G.R Road
River
Shed
11
Shed
9
Shed
Shed
7
Shed
5
Shed
3
1
KPD East
Dock
Gate No - 3
Gate No - 1
River
KPD – II
Shed - 29
KPD – II
Shed - 28
KPD – II
Shed - 27
KPD – II
Shed - 26
KPD – II
Shed - 25
KPD – II
Shed - 24
KPD – II
Shed - 23
KPD – II
Shed - 22
22 KDD
Gate No-13
Gate No-5
63
C.G.R Road
K P Dock II area
Annexure – XXIII
ENTRY FORMALITIES AT ENTRY GATE FOR:
1 . PORT USER & GENERAL PUBLIC:




ON FOOT (BY PEDESTERIAN)
BICYCLES
MOTOR BYKES
CARS / PERSONAL VEHICLES
BASED ON MAN PERMIT ONLY WHICH ARE CHECKED BY CISF.
FOR EXPORT LEG:
2. ENTRY OF EXPORT LOAD LORRIES / TRAILERS WITH DRIVERS & KHALASHIS:
BASED ON:
 MAN PERMIT FOR DRIVERS/KHALASHIS
 LORRY/TRAILER PERMIT FOR LOADED LORRIES/TRAILERS
 VALID EGP (ENTRY GATE PASS) FOR LOADED LORRIES/TRAILERS WITH LOADED
CONTAINER WHICH IS GENERATED BY GATE WARDER AT ENTRY GATE AFTER
VERIFYING COMMERCIAL DOCUMENTATION; MAN PERMIT & VEHICLE PERMIT &
CONTAINER.
 ACTUAL ENTRY (EGP) UPDATION IN POMS IS DONE BY CISF AFTER VERIFYING
MAN PERMIT FOR DRIVER/KHALASHI, LORRY/TRAILER NUMBER AND PERMIT,
CONTAINER NUMBER.
 XGP (EXIT GATE PASS) FOR EXIT OF EMPTY LORRY/TRAILER IS GENERATED BY
GATE WARDER AT EXIT GATE IN POMS.
 XGP UPDATION (ACTUAL EXIT GATE PASS) IN POMS IS DONE BY CISF AFTER
VERIFYING MAN PERMIT FOR DRIVER/KHALASHI, LORRY/TRAILER NUMBER AND
PERMIT, XGP NUMBER.
3. ENTRY OF EXPORT LORRIES / TRAILERS WITH EMPTY CONTAINERS:
BASED ON:
 THE SAME PROCEDURE WILL BE FOLLOWED AS ENTRY OF EXPORT LOAD.
64
FOR IMPORT LEG:
4.
ENTRY OF IMPORT EMPTY LORRIES / TRAILERS WITH DRIVERS & KHALASHIS
FOR LOADING OF IMPORT LOAD CONTAINERS & CARGO AT DOCK.
BASED ON:
 MAN PERMIT FOR DRIVERS/KHALASHIS
 LORRY/TRAILER PERMIT FOR EMPTY LORRIES/TRAILERS
 VALID EGP (ENTRY GATE PASS) & WGP (WEB GATE PASS) FOR EMPTY
LORRY/TRAILER WHICH IS GENERATED BY GATE WARDER AT ENTRY GATE & CFS
OPERATOR AT THEIR OFFICE RESPECTIVELY AFTER VERIFYING COMMERCIAL
DOCUMENTATION; MAN PERMIT & VEHICLE PERMIT & CONTAINER/CARGO.
 ACTUAL ENTRY (EGP) UPDATION IN POMS IS DONE BY CISF AFTER VERIFYING
MAN PERMIT FOR DRIVER/KHALASHI, LORRY/TRAILER NUMBER AND PERMIT.
 XGP (EXIT GATE PASS) FOR EXIT OF LOAD LORRY/TRAILER IS GENERATED BY
GATE WARDER AT EXIT GATE IN POMS.
 XGP UPDATION (ACTUAL EXIT GATE PASS) IN POMS IS DONE BY CISF AFTER
VERIFYING MAN PERMIT FOR DRIVER/KHALASHI, LORRY/TRAILER NUMBER AND
PERMIT, CONTAINER/CARGO.
*************************************************************************************
65
Annexure -XXIV
Technical Specifications
Software Specifications
Sl.
No.
Module
RFID smartcard based
Port Access
management System
should be a
comprehensively ISPS
compliant system
Features
The system should be off-the-shelf (OTS) and ready to
implement in Ports.
ISPS Compliance certified by registered nodal
certification agency is mandatory.
Software should be
suitable for heavy duty /
OEM to have experience of supplying at least 15 lakh
high volume Permit /
Pass issue.
RFID tags using the same platform in the last 5 years to
any number of clients in any industry.
(A) Port Officer Authorization Module
1
Provision to admin access into the complete system by a
Port Authority
2
Provision to Audit every pass issued
3
Provision to restrict pass issue permission by Port
Supervisor/Scrutinizer
4
Provision to restrict number of passes per Company by a
Port Authority
5
Direct access to all software & database by authorized
Port Authority
6
Provision to limited access to Port
Supervisor/Scrutinizers at the Gates
7
Provision to scan activity of pass issue by each operator
66
at any counter
8
Provision to get summary report of all activities by
operators on shift wise, daily, weekly, & monthly basis
9
Provision to log all activities of logged in operators
issuing the passes
(B) Sponsoring Company Registration has
1
Provision to define company type
2
Provision to register a company under one company
type
3
Provision to define category and it rules
Sr.
No.
Module
Features
4
Provision to register one or more category under one
Company
5
Provision to define validity based on the license date,
bank guarantee date, and documents expiry date and
categories validity period.
6
Provision to define companies without any basic validity
7
Provision for Pre-renewal
8
Provision for renewal after expiry of registration
9
Provision for extension of validity for CompanyCategory and Category on the basis of validity
Provision for parameterized, Dynamic definition
Provision to declare defaulter and or blacklist a category
67
and or a company immediately or with future date
with a period with additional option of auto restore
yes / no.
10
Provision to declare defaulter and or blacklist all the
permits under the category and or Company
automatically due to default/blacklist of Company or
category
11
Provision to restore the Company and or Category
separately or together along with their Permits
12
Provision to cancel the Company/Company- Category as
per rules
13
Provision to define Maximum Validity period for the
type of permit of any Category in Category Master
14
Provision for not allowing cancellation without
cancelling all permits under it or if the company is
defaulted or blacklisted
15
Provision for forcible Cancellation of a Company
16
Provision to cancel all the permits under it automatically
17
Provision to declare quota for various types of Permits
and provision to increase/decrease quota permanently,
daily or for a specific period.
18
Provision to maintain the list of authorized signatories
under company-category with Photo and Signature
19
Provision
to
maintain
the
list
of
Director/Partners/Proprietors with their photo ad
signature
20
Provision to define the Issuing Authority for different
68
Sr.
No.
Module
Features
types of Permits.
21
Class III Digital Signature / OTP based Authentication
(C) Authenticated User Enrolment and Issuance of permits has
Provision to enroll User – Employee biometrics /
identification details, photograph.
1
Provision to attach Scanned documents.
2
Provision to generate uniqueness for every User
3
Provision to retrieve information based on Biometrics,
User Identification details
4
Provision to verify User credentials like biometrics etc
before issuing the Permit
5
Provision to issue User permit till the CompanyCategory’s Validity date, Document Validity date,
Maximum validity period
6
Provision to Generate, Print Permit on Smart Card,
Water proof sticker, Paper
7
Provision to link Smart card / RFID tag/ paper pass with
Users credentials
8
Provision to renew / issue duplicate permits
9
Provision to blacklist or restore a user permit
10
Provision to record IN / OUT movement of User /
vehicle / Employee
11
Provision to issue permits for different span of time like
daily, weekly, Monthly, Quarterly, yearly
69
12
Provision to issue permits to a group or to every member
of group individually
13
Provision to limit access of pass holder to specific areas
14
Provision to declare defaulter and or blacklist a user
15
Provision to restore defaulter and or blacklisted user
16
Provision to display Users Photograph on the LCD when
moving in or out of the gate
17
Provision to push data of defaulters and or blacklisted
user on all the readers
18
Thus controlling access of black listed persons
Sr.
No.
Module
Features
19
For out entry Turnstile to be operated on deposit of
Daily smart cards
20
Provision for various parameterized reports. User can
generate their own MIS
21
Provision for customizable forms for storing user data
along with photo identification, finger prints
22
Maintaining unique data of Users from which passes is
to be generated quickly
(D) Authenticated Vehicle Enrolment and issuance of Vehicle Permit features
1
Provision to enroll Vehicle
70
2
Provision to Link passengers with Vehicle
3
Provision to generate Vehicle permits for different time
period like Quarterly / yearly, Daily
4
Provision to renew / issue Duplicate Vehicle permit
5
Provision to change the Owner of the Vehicle
6
Track the IN /OUT movement of Vehicle at gate
through RFID tag
7
Provision to limit access of vehicle to specific areas
8
Maintaining unique data of Vehicle from which passes
is to be generated quickly
9
RFID based Internal Tracking of Equipment,
Vehicle, & Visitors within the Port premises.
(E)
Cash Collection and Remittance features
1
Provision to Define various permits
2
Provision to enter tariff for each definition of Permit.
3
Provision to Change Tariff for each Definition of Permit
and should be applicable for a specific period
4
Provision to Collect Cash as per the rules defined
5
Provision for remittances made
6
Provision to collect deposit in advance against each
company
7
Provision to collect cash against each permit as per the
rules defined by making necessary withdrawal entry
(Credit/Debit)
8
Provision for online payment to Port Account Directly
71
9
Conveniently available Pass Collection Counters
including third party such as (ICDs, CFS, eGovernance
Centers, Authorized Centers, etc.)
Sr.
No.
(F)
Module
Features
Blacklisting & Policy Enforcement Module
1
Provision to blacklist user, vehicle, company
2
Provision to auto-block pass issue to blacklisted entities
3
Provision to raise alert for blacklisted related requests
4
Provision to report suspicious or anomalous activities
with severity levels
5
Provision to create rules defining Port Gate Entry Policy
6
Provision to enforce Gate Entry Policy such entry
restricted from a specific gates, etc.
7
Provision to restrict individuals & vehicles to specific
areas or zones
8
Provision of rules to generate alerts by email, SMS, or
Phone Call
(G) User Module Features:
1
Hierarchy of the users maintained
2
Levels of the users and rights given to the levels could
be changed through system
72
3
Maker Checker facility for the user creation
4
Log of creation of User, User Validity, password
Validity, and Password Policy maintained
5
Copy / Paste not allowed in the login / Password Fields
6
Validation in such a way that no compromise by SQL
Injection Techniques Password encrypted
7
Last login Date/time stored in the system and displayed
on the screen to the user
8
Enforcement of the initial default password and forcing
the user to change password after certain No. of days
parameterized.
9
After certain no. of attempts the user gets locked and the
no. of attempts parameterized
10
Disabling the user automatically after certain period
parameterized if the login is not at all used
11
Facility to disable the user manually
12
History of login details to the user of their own login &
of all users for administrator / Super User login
(H) RFID Card Management Module
1
Sr.
No.
Advance enrolment of the port sponsor companies,
users, vehicles, etc.
Module
Features
2
Pre-personalization and Personalization of cards
3
Printing of cards & stickers
4
Management of Temporary users
73
5
Provision to Issue Passes from authorized locations
outside the Port
6
Remote disabling of cards
7
Alerting on expired card usage attempts Security & data
encryption in card or server end
(I)
1
Comprehensive MIS Reports & Integration Module
Provision for Dashboard to view the current status of
traffic at the Port
2
Tracking of each and every individual, vehicle, visitor
across Port area
3
Category based reporting of traffic inside as well as at
the gates
4
Classification of Users by pass type, usage activities,
access zones
5
Classification of Vehicles by pass type, usage activities,
access zones
6
Report on Vehicles associated by Drivers & Cleaners
7
Report of pass issued in by day, week, month, year, as
well as by gates.
8
Graphical view of all the reports summary
9
Detailed report pass issue activities by Gate, by Period,
by Operator
74
10
Summarized report of pass issue activities by Gate, by
Period, by Operator
11
Reports providing anomalous activities at the gate
12
Report providing time spent by each and every man &
vehicle
13
Report providing areas visited by individuals & vehicles
14
Report detailing overstay by individuals & vehicles
15
Report detailing additional movement by Individuals &
Sr.
No.
Module
Features
Vehicles beyond a defined threshold
16
Report classifying internal and external vehicle
movements
17
Report on pass payment collections and reconciliation
18
Provision to check complete details of vehicle or
individual on handheld System
19
Provision to transfer data to Port servers on real-time or
scheduled basis
J
Gate Interface Module
Gate Barrier Interface Module
75
1
Flap & Turnstile Interface Module
2
License Plate Capture Camera Integration Module
3
Display Unit Controller
4
AVI Interface Module
5
User Photo Capture Interface Module
6
Container Reader & 3D Capture Interface Modules
7
Handheld Terminal for Mobile Spot Checking as well as
speedy movement at the gates
K
Control Room & 24/7 Monitoring
1
Summarized dashboard
2
Real-time Data updates and Visuals
3
Anomaly & Policy Break Reporting
L
Backup server for record keeping
Backup, Archival &
Retrieval Management
Regular synchronization with front-end
server
Historical data keeping for audit trail
Fallback server
Doubles up as load balancing server
Distributed Architecture
High Availability Master Database
Archival & Retrieval System
Sr.
No.
Module
Features
Backup & DR
M
Policy Framework &
Rules Engine
Configurable policy framework and rules engine
Simplified Approval System with Email, SMS/
76
Mobile alerts to Scrutinizer
N
Integration APIs
existing & future integrations
pen interfaces
0
Equipment & Asset
Tracking Module
-time visibility of assets &
equipment in the port premises under surveillance
or 3D layout
track assets & equipment over longer
distances
resolution
single screen
entire set of attribute
PDF, Print, or Copy
-paging of results
their status
ets & equipment
equipment
role, etc.
the status of the assets assigned to them
repair, etc.
lifecycle management
77
P
Image Processing
l images
captured by cameras
Access Controller Specifications
Sr.
No
Particular
1
The networked gate controller shall provide access control processing, host
functionality and power for a single gate, including reader, lock, gate status, request-toexit device and auxiliary sounder.
2
The networked gate controller shall accept Wiegand output card readers and card
formats up to 128 bits in length.
3
The networked gate controller shall provide a complete, fully featured access control
hardware and firmware infrastructure for host-based access control software
applications.
4
Receives and processes real-time commands from the host software application while
reporting all activity to host configurable across a minimum of 255 activity priorities.
5
The networked gate controller shall communicate with hosted access control software
6using TCP/IP protocol o7ver Ethernet or Internet.
6
Supports Power Over Ethernet (PoE) enabling cost-effective installation utilizing
existing network infrastructures.
7
The networked gate controller shall be capable of deploying AES 256 with
symmetrical key encryption for all communications between the controller and host(s)
system(s).
8
The networked gate controller shall be capable of supporting custom encryption
ciphers implemented using libtomcrypt open source cryptography mechanisms for all
communications between the controller and host(s) system(s).
9
The networked gate controller shall support 802.1X authentication.
10
The networked gate controller shall provide full distributed processing of all access
control functions. The unit shall provide fully functional off line operation when not
actively communicating with the host access control software application; performing
all access decisions and event logging. Upon connection with the host access control
software application, the networked gate controller or networked controller/reader shall
upload all buffered off-line transactions (minimum of 99,999) to the host software.
11
The networked controller shall be capable of supporting cardholder databases of
78
125,000 cardholders (without database changeover) and 62,500 cardholders (with
database changeover).
12
The networked gate controller shall incorporate a 32-bit 200 MHz ARM9 processor
running the Linux operating system
79
13
The networked gate controller shall not be a proprietary product of the manufacturer of
the host access control software application, and must have the ability to migrate to an
alternative manufacturer’s host access control software application by remote
reconfiguration or firmware upgrade and without intervention from the original
controller manufacturer. A dual partitioning file system enables online firmware
downloads.
14
The networked gate controller shall provide diagnostics and configuration operations
through connection to a local laptop computer. Installation webpages shall be
interfaced using HTTPS and provide abilities to set product security including
encryption keys.
15
Flexible Input / Output Linking engine that enables the status of any input to be linked
to any output. In addition, any predefined group of outputs can reflect the status of the
input in one of the following ways:
a.
Track with the input status.
b.
Reverse track.
c.
Latch.
d.
Reverse latch.
e.
Latch for a configurable time period.
16
Utilizes on-board jumpers to select 12 or 24 VDC power to locks and AUX output
when powering device over PoE or 24 VDC.
17
The networked gate controller shall provide on-board Flash memory to allow program
updates to be downloaded directly via the network. The networked gate controller or
network controller/reader shall provide the following minimum memory:
a.
128 MB on-board Flash memory
b.
64 MB RAM
18
The networked controller input/outputs shall be expandable to a total of 16 inputs and 6
outputs utilizing modular plug-in IO interface devices all operating on a Hi-O CAN
bus backbone
19
The networked controller controls a single access and up-to 2 readers for in/out
reading. Readers can be either a Hi-O compliant (attached directly to Hi-O CAN bus
backbone) reader or Wiegand attached via a Hi-O compliant Wiegand interface
module.
20
Provides three implementations of anti-passback and area control, including timed,
hard and soft control.
21
Provides locally controlled multi-man feature that includes schedule dependent access
for a definable number of groups and multi-man sequences tied in with anti-passback.
80
Alarms are triggered when sequencing fails.
22
Supports host lookup on card numbers in cases where cardholder capacity is reached or
in high security threat level scenarios where host controls limited access.
23
The networked gate controller shall provide the following certifications:
24
a.
UL294 Listed Access Control Unit
b.
UL1076 Recognized Proprietary Burglar Component
c.
CSA 205
d.
FCC Class A
e.
ICES-003 Class A
f.
CE Mark: ENEN 301 489-3, EN 55022, EN 50130-4, IEC 60950-1
g.
C-Tick AS/NZS CISPR22
h.
KCC
i.
EMC Directive 2004/108/EC
j.
LVD 2006/95/EC
The networked gate controller shall meet the following physical specifications:
a.
Dimensions: 6.1” W x 4.8” H x 1.5” D (154.9 mm x 121.9 mm x 36.3 mm)
b.
Weight: 11.3 oz (320 g)
c.
Cover Material: UL94 Polycarbonate
d.
Power Requirements DC Input (MAX):
1.
Using PoE input power is 14.4W
2.
Using +12VDC AUX input power is 18W
3.
Using +24VDC AUX input power is 36W
e.
Temperature: 32° to 122° F (0° to 50° C)
f.
Humidity: 5% to 95% relative, non-condensing
g.
Visual Indicators on Ethernet connector:
81
1.
Network Activity LEDs
82
h.
Communication ports and connectors:
1.
RJ-45 connector for Ethernet TCP/IP (10/100baseT)
2.
Wiegand/Clock-and-Data reader data port
3.
Total system power output (MAX)
a.
PoE input power: 9.6W
b.
12VDC input power: 14.4W
c.
24VDC input power: 28.8W
4. Gate position input with programmable End of Line supervisory capability up to
6K Ohm.
5.1
Request to exit (REX) input with programmable End of Line supervisory
capability up to 6K Ohm.
5.2
Non-latching configurable gate lock output relay
a.
Unpowered (Dry) contact rated 2A @ 30VDC
b.
Powered (Wet) contact rated for up to:
i.
PoE input power: 6.9W (12VDC) or 8.6W (24VDC)
ii.
12VDC input power: 8.4W (12VDC)
iii.
24VDC input power: 8.4W (12VDC) or 16.8W (24VDC)
iv.
Note: The overall system power cannot be exceeded.
7.
Non-latching alarm annunciation output relay
a.
Unpowered (Dry) contact rated 2A @ 30VDC
b.
Powered (Wet) contact rated for up:
i.
PoE input power: 6.9W (12VDC) or 8.6W (24VDC)
ii.
12VDC input power: 8.4W (12VDC)
iii.
24VDC input power: 8.4W (12VDC) or 16.8W (24VDC)
iv.
Note: The overall system power cannot be exceeded.
8.
12VDC, 24VDC or PoE Power input
83
9.
Tamper input (Can have a built-in additional external tamper)
10.
AC Power Fail input (Can be configured for general purpose use)
11.
Battery fail input (Can be configured for general purpose use)
i.
Cable Distances:
1.
TCP/IP: 328 feet (100m) using CAT 5 cable
2.
Wiegand: 500 feet using 9-conductor stranded, overall shield 22 AWG
cable (Alpha 1299C)
3.
Input circuits: 500 feet using 2-conductor shielded 22AWG cable (Alpha
1292C) or 18AWG cable (Alpha 2421C)
4.
Output circuits: 500 feet using 2-conductor 22AWG cable (Alpha 1172C) or
18AWG cable (Alpha 1897C)
25
The networked gate controller shall be warranted against defects in materials and
workmanship for 18 months
26
Network discovery and update tools shall enable the discovery and queued update of
multiple controllers on the network.
84
Contactless RFID Reader Specifications
Sr.
No.
1
2
3
4
5
6
7
8
9
10
11
Particular
The contactless smart card reader(s) shall be designed to securely read,
interpret, and authenticate access control data from 13.56 MHz contactless
smart card credentials
Customized security protection through support of the device-independent
portable credential methodology to provide enhanced security and
performance features
Unique read selection that enables reading of the Secure Identity Object™
(SIO) and standard technologies
Participates in an advanced, bounded and trust-based security system
Guaranteed compatibility to read all data formats and ensuring card-toreader interoperability in multi-location installations and multi-card and
reader populations
Backwards compatibility with legacy 13.56 MHz contactless smart card
access control formats (E.g. 26-bit, 32, 35-bit, 37-bit, 56-bit,etc).
Compatibility across the product line shall be assured without the need of
special programming
The contactless smart card reader shall be Secure Identity Object™ (SIO)
enabled. The contactless smart card reader platform shall support the
standards-based, device-independent Security Identity Object™ (SIO)
portable credential methodology to ensure data authenticity and privacy.
The SIO shall be able to reside on any number of identity devices, including
iCLASS SE, MIFARE Classic SE, and MIFARE DESFire EV1 SE
credentials
The contactless smart card reader shall be a certified end-point (TIP Node)
within a Trusted Identity Platform™ (TIP) infrastructure. TIP shall provide
a scalable, on-demand, secure identity delivery system that validates,
registers and provides lifecycle management support for certified trusted
end-point contactless smart card readers
The contactless smart card reader shall increase security by narrowing the
possibility of unwanted configuration changes and denials of service. The
contactless smart card reader shall utilize TIP-enabled secure configuration
of contactless smart card readers with counters and uniquely diversified
configuration cards
The contactless smart card reader shall utilize Secure Element Technology™
to protect keys and cryptographic functions to the international standard
Evaluation Assurance Level (EAL) 5+.
The contactless smart card reader shall be configurable to utilize Velocity
85
12
13
Checking to provide breach resistance against electronic attacks that invoke
multiple improper authentication attempts
The contactless smart card reader shall be configurable to provide multiple
hierarchical degrees of key compatibility for accessing the smart card access
control data.
The contactless smart card reader shall simplify troubleshooting through
Anti-passback Notification that the card has already been processed and it
86
must be removed from reader field temporarily prior to processing again
14
15
16
17
18
19
20
21
22
The contactless smart card reader shall provide enhanced user feedback
options through the use of clear and bright tri-colored LEDs configurable to
support any three color combinations (RGB - Red, Green, and Blue).
The contactless smart card reader shall enable backwards compatibility with
legacy 13.56 MHz access control formats (E.g. 26-bit, 32, 35-bit, 37-bit, 56bit, and others).
The contactless smart card reader manufacturer shall provide global, off-theshelf availability.
Contactless smart card reader shall allow the reader firmware to be upgraded
in the field without the need to remove the reader from the wall through the
use of factory-provided Programming Cards
Contactless smart card reader shall allow for secure installation practices
through mounting methods utilizing tamper resistant screws
Contactless smart card reader shall provide the ability to transmit an alarm
signal via and integrated optical tamper switch if an attempt is made to
remove the reader from the wall. The tamper switch shall be programmable
to provide a selectable action to provide a selectable action compatible with
various tamper communication schemes provided by access control panel
manufacturers. The selectable action shall include one of the following:
1. The reader open collector line changes from a high state (5V) to a low
state(Ground).
2. During a tamper state, the “I’m Alive” message is inverted.
Contactless smart card reader shall provide ability of an on-line “I’m Alive”
message so the reader’s functional health can be monitored at all times when
paired with a compatible access control panel
The contactless smart card reader shall provide customizable reader
behaviour options either from the factory, or defined in the field through
the use of pre-configured command cards. Reader behaviour programming
options shall include:
1. Audio/Visual Templates for card reads, and attack detection.
2. Velocity Check timing and thresholds
3. Optical tamper actions
4. RF scan delay
5. Hold Mode
6. Intelligent Power Management
7. Key diversifiers
8. Key rolling
9. CSN output configuration
10. Data Model prioritization
11. Default LED colour
12. Hold mode
Contactless smart card reader shall provide the following
programmable audio/visual indication:
1. An audio beeper shall provide various tone sequences to signify:
access granted, access denied, power up, and diagnostics.
87
2. A high-intensity red/green/blue (RGB) light bar shall provide clear visual
status. The light bar shall provide uniform distribution of light eliminating
individual bright spots
23
24
25
26
Contactless smart card readers shall provide the following enhanced
performance
features
a. The contactless smart card reader shall enable user prioritization of Highfrequency/High-frequency credential reads. Technology prioritization shall
synchronize a site’s credential technology read priority to the access panel
configuration
while
reducing
unintended
credential
reads.
b. The contactless smart card reader shall have the ability to provide
consistent optimal read range by implementing an auto-tune function that
adjusts for manufacturing tolerances to enhance consistency of performance
from
reader
to
reader.
c. The contactless smart card reader shall be field programmable to provide
secure
upgrades
for
migration
and
extended
lifecycle.
d. The contactless smart card reader shall be designed as a system to provide
optimal read range and read speed for increased access control throughput.
Contactless smart card reader shall provide enhanced environmental and
sustainability features.
a. The contactless smart card reader shall reduce power consumption by as
much as 75% through the use of Intelligent Power Management (IPM)
technology.
b. The contactless smart card reader shall be manufactured with 10%
recycled material to provide the potential of LEEDS building credits in new
construction projects.
c. Contactless smart card reader shall be fully compliant with Restriction of
Hazardous Substances directive (RoHS) restricting the use of specific
hazardous materials found in electrical and electronic products. The
substances banned under RoHS are lead (Pb), mercury (Hg), cadmium (Cd),
hexavalent chromium (CrVI), poly brominated biphenyls (PBB) and poly
brominated diphenyl ethers (PBDE).
d. Contactless smart card reader shall be manufacturers with 10.5% (Pigtail)
and 11% (Terminal Strip).
Contactless smart card reader shall comply with the following 13.56MHzrelated standards to ensure product compatibility and predictability of
performance:
a. ISO 15693
b. ISO 14443A
c. ISO 14443B
Contactless smart card reader shall be suitable for global deployment by
meeting worldwide radio and safety regulatory compliance including:
a. UL294 (US)
b. cUL (Canada)
88
c. FCC Certification (US)
d. IC (Canada)
e. CE (EU)
f. C-tick (Australia, New Zealand)
89
g. SRRC (China)
h. MIC (Korea)
i. NCC (Taiwan)
j. iDA (Singapore)
27
28
29
30
31
32
33
34
35
Contactless smart card reader shall provide the following typical contactless
read ranges:
a. 2.8” (7.1 cm) reading SIO on iCLASS SE Card
b. 1.6” (4.1 cm) reading SIO on MIFARE DESFire EV1 SE Card
c. 2.6” (6.6 cm) reading SIO on MIFARE Classic SE Card
d. 1.5” (3.8 cm) reading SIO on iCLASS SE Tag or Fob
e. 1.2” (3.0 cm) reading SIO on MIFARE Classic SE Tag or Fob
Operating voltage: 5 – 16 VDC, reverse voltage protected. Linear power
supply recommended
Current requirements and power consumption:
1. 45 mA (Standard Power Mode)
2. 25 mA (Intelligent Power Management Mode)
3. 75 mA (Peak Current Draw)
4. 0.7 W (Standard Power Mode @ 16VDC)
5. 0.4 W (Intelligent Power Management Mode @ 16VDC)
Material: UL94 Polycarbonate
Operating temperature: -31 to 150 degrees F (-35 to 65 degrees C)
Operating humidity: 5% to 95% relative humidity non-condensing
Storage Temperature: -67 to 185 degrees F (-55 to 85 degrees C)
Weatherized design suitable to withstand harsh environments with a certified
rating of IP55
The contactless smart card reader shall provide a lifetime warranty against
defects in materials and workmanship
90
91
CONTACTLESS HIGH SECURITY RFID CARD Specifications
CONTACTLESS HIGH SECURITY SMART CARD
1
2
3
4
5
6
7
The contactless smart card shall function as an access control card, used with access
readers to gain entry to controlledportals and to hold identification information
specific to the use.
The contactless smart card shall be a passive device, with an operating frequency of
13.56 MHz, and shall meet the following ISO/IEC standards: 7810, 7816 and
contactless cards (14443 A). Generic command set should be based on
ISO/IEC
7816-4.
The card shall be available as a single RFID solution designed for interoperability with
13.56 MHz readers or optionally in dual technology in conjunction with a 125 KHz
proximity interface.
A presentation within the typical maximum read range of 3-4” to the access control
reader shall result in an exact reading of the card.
The card shall offer a memory size of 8K-Bytes or 16K-Bytes for applications.
The contactless smart card shall meet the following physical characteristics:
a.
Dimensions, per ISO/IEC 7810 (ID-1 format): 2.127” x 3.375” x 0.033” (5.40 cm
x 8.57 cm x 0.084 cm).
b.
Weight: 0.20 oz. (5.5 g).
c.
Material and construction: Composite card materials. Card surface shall be
glossy and of a material compatible with direct to card dye-sublimation or
thermal transfer printing. Card construction shall meet durability requirements of
ISO 7810.
d.
The card shall be marked with an external ID number, either in inkjet or laseretched numbering that may match the internal programmed ID number.
e.
Optionally, the card may contain a magnetic stripe (with support for up to 3
tracks, Hi-Coercivity or Lo-Coercivity).
f.
Optionally, the card may be printed with custom graphics, may be built to a
custom thickness and may contain security and anti-counterfeiting features.
Contactless smart card shall meet the following environmental specifications:
a.
Operating Temperature: -40oF to 158oF (-40oC to 70oC).
b.
Operating Humidity: 5% to 95% relative humidity noncondensing.
8
The warranty of contactless smart cards shall be lifetime against defects on material.
9
All cryptographic algorithms, modes of operation, protocols and mechanisms used by
the card shall be based on open standards (such as ISO/IEC, NIST, IEEE, EN, ETSI)
and not subject to any patents or royalty payments.
The smart card shall support ISO/IEC 14443 specifications parts 1-4 (with
communication type A) and exposes a random UID. It can be programmed with
different card data formats (with variable length) including standards-based and secure
Data Object credentials.
10
11
The card shall be available as a single RFID solution or dual technology in conjunction
with a 125 KHz proximity interface.
92
93
12
13
14
15
16
17
18
19
20
21
22
23
The card shall be loaded with an application that leverages existing standards for
maximum interoperability and heightened protection against attacks.
Programmable platform: The card shall use a microprocessor to support post-issuance
update in the field and support retrieval of protected data formats. The card shall be
ready to support future applications.
The card shall be programmable with one or more Secure Identity Objects (SIO) for
each application.
The card shall support secure messaging compliant with ISO/IEC 7816-4:2005, Section
6 (Secure Messaging).
All contactless communications shall be secured by a secure messaging established after
mutual authentication between the card and the off-card application. Each secure session
relies on diversified AES keys that are setup at the start of each session. Keys are AES128 bit. The secure messaging is based on European Standard EN14890-1 as well as
ISO/IEC 7816-4.
For security risk remediation and protect efficiently against common attacks, the
security level of the card including its cryptographic stack/key size shall be upgradable
through an application update.
The card shall support efficient privacy protection to ensure that personally identifiable
information or cards identifiers (such as contactless UID, key diversifier) are not
accessible &cannot be retrieved by unauthorized parties. To prevent sequence replay or
cloning, transmitted secrets or previously transmitted identifiers are not revealed in the
clear to the off card application.
The card shall cover use cases combining physical and logical access supporting OTP –
One Time Password – generation functionality based on OATH algorithm.
The card shall support multiple applications as part of the available memory. Each
application can be loaded with different data set and memory size.
The card shall support adding or removing applications after the card has been issued,
with full support for data integrity and consistency and confidentiality of any secrets
such as authentication keys contained in the applications. The application management
commands shall be based on ISO/IEC 7816-13:2007.
The card shall include multi-application support for on-card database application with a
firewalled architecture (to ensure data separation between applications). To increase
return on investment, the default application can be updated to support other services
without card replacement.
The card application (command/response set) shall be based on ISO/ IEC 7816-4 (no
proprietary command is accepted to ensure maximum interoperability).
24
The card memory shall guarantee a data retention of 20 years; Card data integrity and
consistency shall be preserved at all time during the life span of the card.
25
Communication:
The card shall be fully compliant with the ISO/IEC Standard "Identification cards /
Contactless Integrated Circuit Cards / Proximity card" (ISO/IEC 14443 Parts 1 to 4).
The compliance with the requirements of the ISO/IEC 14443 shall be tested against the
standard test procedures as specified in ISO/IEC 10373-6:2011 including those specified
in Annex G.
All commands and responses defined by the card shall be compliant with the syntax of
command-response pairs as defined in ISO/IEC 7816-4:2005, Section 5.1 (Commandresponse pairs).
26
94
27
28
29
30
31
32
33
34
35
Data Organization
The organization of all data on the card shall be based on ISO/IEC 7816-4:2005,
Sections 5.2 (Data Objects) and 5.3 (Structures for applications and data). The encoding
of data shall be BER TLV, compliant with ISO/IEC 7816-4:2005 Section 5.2.2 (BERTLV data objects)
The card shall ensure that all operations available by the card command set can be
interrupted at any time without any impact on the integrity and consistency of the card
data. This mechanism must be fully implemented in the card and shall not require any
special functionality from the reader or terminal.
Security architecture
The card shall support authentication methods compliant with ISO/IEC 7816-4:2005,
Section 7.5 (Basic Security Handling). The actual authentication protocol shall be one of
the standard authentication protocols defined in ISO/IEC 24727-3:2008 Annex A.
The card shall be fully compliant with ISO/IEC 11770-2.
The card shall fully align with NIST recommendations: Solution has to implement NIST
approved mode of operations and cryptographic recommendations from NSA Suite B.
Card key diversification shall rely on approved method from NIST SP800-108.
The card shall protect the privacy of the holder of the card. As minimum privacy
measures, the card shall:
Not reveal any static value which is either unique for a single card or can be considered
unique in a typical population of cards in a given system, without a prior authentication
(proxy tracking)
Prevent any profiling of the card holder without the knowledge of secrets specific to a
card
Prevent the ability to identify if two valid sessions are with the same card or not
Application management
The selection of applications shall be based on a standards based name space, so that the
application names can be globally unique and managed by multiple independent entities.
The top of the name hierarchy shall be managed by an independent international
standards body (such as ISO or ITU-T) and the name structure shall allow delegation of
name management at multiple levels of hierarchy.
95
Automatic Gate/Boom Barrier specifications:
S.No.
Item
1
Application
2
IP Rating
3
Housing
4
Housing Dimension
Housing Material Of
Description
Outdoor
54
Barrier Housing Unit: Powder Coated
Boom: Powder Coated White RAL 9010 with Red
reflective strips.
Modular
All Aluminum Housing with Base frame in SS-304
5
Construction
6
Protection
for high protection against corrosion.
All Housing and internal parts will be rust &
corrosion free metals or alloys of high strength with
suitable Epoxy coating as applicable.
Housing Dimension (W X D
7
300mm X 245mm X 920mm
X H)
The Booms shall be extruded aluminum with
octagonal profile (straight and articulated) 100mm. X
55mm. X 1.6 mm. shall be the structure of the profile.
8
Boom Specifications
The Octagonal Profile shall offer stability against
winds & better view when compared to Round &
Rectangular profiles.
The barrier shall use a Blockable DC High Torque
Drive in combination with CAN bus communication
standard interfaced Controller. It shall offer LCD
9
Intelligence
10
Motor
11
Compliance & Safety
12
Power Supply
Display & Graphic User Interphase for easy control
setting. Possibility for integration via standard user
interphases. In built Loop Detectors
24 V DC Motor
Compliance to CE.
Adherence to Safety Requirements of the
EMC Directive 2004/108/EC,
Directive 2006/42/EC
230+/- 10% VAC, 50 Hz.
96
Maximum Power
110
Watts during startup and
25 Watts at
Consumption
operation
4Secs. for 3.5 – 6 meter Boom Barrier, 1.3 Sec for
peak
13
14
Opening & Closing Time
upto 3.5 meter Boom Barrier
S/W for Detection of Presence of Vehicle in Loop
with in-built loop detector or in the path of Infrared
15
Safety
16
Duty Cycle
17
Integration
Safety Sensors available. Loops or Sensors to be used
to prevent barriers from closing on the vehicle.
100%
Shall
function in integration with Smart cards,
proximity reader based access control systems etc
97
18
Performance Requirement
MCBF- 10 Million Cycles
MTBF- 50,000 Hours
MTTR- 30 Minutes
19
Certification
UL Listed
Flap Barrier Specifications:
S.No
1
Item
Application
Drive
Description
Indoor
The Combination of a Brush-less DC Motor with in-built resolver
shall make it a Drive with no wear & tear components. Additionally
2
Technology
Gate/Barrier
the absence of limit Switches & Slip Clutches shall provide trouble
free operation w/o the need for constant maintenance.
Micro Processor Based Motor Controller shall have in-built Speed
control and Dynamic Braking Features.
3
Controller
Micro Processor Based Barrier Controller with Logic for Motor,
Safety Sensors and Lane Indicators.
4
Throughput
25 to 30 persons per minute (excluding card validation time)
5
Operation
Bi-directional
Regular Lane : L 1300mm x W 250mm x H 1035mm
Housing
6
Wide Lane : L 1300mm x W 280mm x H 1035mm with
Dimension
Telescopic Flap
Regular Lane : 520mm
7
Lane Width
Wide Lane
: 900mm
Regular Lane: Soft Wing with metal reinforcement/Acrylic Flaps
8
Flaps
Wide Lane: Telescopic Soft Wing with metal reinforcement
9
Power Supply 230+/- 10% VAC, 50 Hz.
Mild Steel
10
Powder Coated in Structured Finish / Stainless Steel
Finish
finished to Grade 4 also known as Satin Finish.
98
All Housing and internal parts will be rust & corrosion free metals
11
Protection
or alloys of high strength or with suitable epoxy coating
Fail Safe Mode - Flaps shall Automatically Open during Power
Power–Off /
12
Failure. Also can be configured for Flaps to remain closed during
Emergency
power failure.
Soft flaps
& the use of Brush-less DC motor for very quick
13
Safety
reversibility and enhanced pedestrian safety
14
Duty Cycle
100%
Ingress
15
IP 32
Protection
16
Braking
17
MCBF–Mean
Cycle Between
Failures
18
Integration
Dynamic Braking for smooth resting of flaps.
10 Million Cycles, Certification to be provided by the OEM
Shall function in integration with Smart cards, proximity reader
based access control systems, Bio-metric systems etc.
License Plate Capturing Camera Specifications:
Sr.
No.
1
2
3
4
Parameter
Particular
Pre-built ANPR/LPR
system
Camera Resolution
(H × V pixels)
Sensor
Max frame rate (at
full resolution)
ANPR camera, Controller, ANPR Software
1280 × 720
Color, Progressive scan CCD 1/3"
30 frames/sec
99
5
6
Filter Switchable:
Video output format
All pass / IR cut above 850 nm
JPEG, MJPEG stream, H264
7
Exposure Control
Global shutter, software adjustable 1/100 s – 1/30000 s
8
100 Mbit/sec Ethernet
10
Communication
interface
Communication
protocol
JPEG compression
11
12
Light sensor
Internal Processor
Configurable day/night mode switching
1.6 GHz Intel Atom + N2600
13
Internal memory
1 GB DDR3 + 32 GB flash storage
14
Lens type
15
Iris, Focus, Zoom
5.2 – 58.8 mm with high precision motorized
positioning
Automatic motorized, programmable focus, iris, zoom
16
17
Recommended range 3 m – 20 m (10 feet – 65 feet)
for ANPR
Illumination Type
High power IR LED, regulated
18
19
20
IR wavelength
Intensity
Flash time
9
ARP, ICMP, TCP/IP, DHCP, NTP, FTP, HTTP,
SMTP, RTP
Adjustable between 10 % – 80 %
850 nm
3 preconfigured modes (low, medium, high)
Software adjustable, up to 950 µs
100
Input voltage
Basic power
consumption
Power consumption
with heating
IP rating
Housing, Shield
Color
Startup temperature
24 V – 28 V AC
14 W
Operating
temperature
I/O ports
Weight (without
bracket)
Weight (bracket)
-35 °C – 55 °C (-31 °F – 131 °F)*
31
Software Operating
system
Linux 64 bit
32
Software
33
34
Neural network
controller
Input
Automatic recognition of vehicle license plates. A
number plate recognition software for various
intelligent traffic systems, security and any access
control environments.
Available Neural Controllers
35
Output
21
22
23
24
25
26
27
28
29
30
33 W
IP 67
Aluminum, default color RAL 9007 / Optional custom
Over -25°C (-13°F)
Upto Isolated In/Out, RS232
5 kg (11 lbs)
0.6 kg (1.32 lbs)
Still image from file or memory in any image format (
BMP | PNG | JPEG | JPEG2K | RAW )
Live analog video input (PAL or NTSC)
Live digital camera input
OCR data
License plate number in ASCII/UNICODE text
Position of the plate
Confidence level in percentage
Confidence levels for each characters
List of further suggestions for each character
Individual result for each plate on an image
Color of plate (optional)
Country ID (optional)
Location of each plate on one image
Trigger
Can be integrated with any trigger device
(recommended when recognizing from live image
stream)
Software motion detection module is included
101
LED Display Specifications:
Sr. Parameter
No.
Particular
1
Type
LED
2
Display Resolution
1366x768
3
Connectivity
1 x HDMI & 1 x USB
4
Screen Size
80 cm (32)
5
Refresh Rate
50Hz-100Hz
Smart Card Printer Specifications
Sr. Parameter
No.
Particular
1
Printing
specifications
Single- or dual-sided printing
2
Standard features
100 card covered feeder (30 mil)
• 45 card capacity output hopper (30 mil)
• 16-character LCD operator control display
• 300 dpi (11.8 dots/mm) print resolution
3
Communications
Interfaces
USB V2.0
4
Optional Features
Built-in 10/100 Ethernet connectivity
5
Operating range
90-132VAC and 190-264VAC
6
Operating
Temperature
60º F to 86º F (15º C to 30º C)
Storage
Temperature
23º F to 131º F (-5º C to 55º C)
7
102
8
Auto-switching
single-phase AC power
9
Frequency range
47-63 Hz
10
Environmental
Specifications
Printer should withstand high level of humidity and salty
conditions
Print speed
180 cards per hour
Label Printer Specifications
Sr. Parameter
No.
Particular
1
Speed
(Mono/Colour)
Up to 24 ppm in A4 (25 ppm in Letter)
2
First Print Out Time Less than 17 sec (From Ready Mode)
(Mono/Colour)
3
Print Size
A4 / Letter / Legal / Oficio / Folio / JIS B5 / ISO B5 /
Executive / A5 / Statement / A6 / Index Card Stock /
Postcard / Envelope Monarch / Envelope No-10 /
Envelope DL / Envelope C5 / Envelope C6 / Envelope
No 9 / Custom
4
Print Type
Plain Paper / Thin Paper / Thick Paper / Cardstock /
Thicker Paper / Hole Punched / Transparency / PrePrinted / LetterHead / Recycled / Archive / Bond / Label /
Envelope / Cotton / Coloured / Glossy
5
Memory / Storage
256 MB (Max 512 MB)
6
Monthly Duty Cycle 60,000 Images
103
7
Interface
High-Speed USB 2.0, Ethernet 10/100/1000 Base-TX
High-Speed USB 2.0
Database Specifications:
Sr.
No.
Particular
1
Highly performance reliable database
2
High availability with redundancy & clustering
3
Should support existing system & IT security
rules and processes
4
Should also support OS security services
5
Database replication & migration should be realtime without affecting the operations
6
The database should be highly scalable and
should sustain incremental & peak loads over the
operation period
7
Minimum 300 concurrent connections support
8
Performance should not degrade with significant
incremental data each day
9
Should be able to support both Windows &
104
Sr.
No.
Particular
Linux
10
Should support audit trail and policy compliance
of sensitive data
11
Should support periodic & occasion backup and
restore without having to hold the operations
12
Both incremental & full back up to be supported
13
Should have inbuilt alert mechanism to warn
potential issues
14
Crash recover mechanisms to be supported.
15
Should be able to distribute data onto physical
storage devices for record keeping
16
Should support offline db setup and quick search
for record keeping
17
Relational Database Management System
Gate Server Specifications:
Sr.
No.
Parameter
Particular
1
Description
Continuous Availability Server solution with builtin Hot pluggable redundant modular components Single Socket 4 core or higher
2
Processor
Intel® Xeon® processor E5-2620v2, 2.1 GHz, 15
MB Cache (per processor), Intel
Hyper-Threading technology. Processors should be
hot pluggable and should have redundancy.
105
3
Memory
32 GB memory. Should be redundant, Hot
Pluggable and expandable to 64 GB
4
Drive Bays
8 * 2.5" SAS Drive Bay Hot
pluggable with complete redundancy
5
Hard drives
2 * 1.2 TB 10K RPM SAS Disks. Should be redundant
and Should support 200GB SSD for future expansion.
6
Optical Drive
DVD-RW
7
Expansion slots
Built in 2 * PCI-Express - should be redundant, Hot
Pluggable
Sr.
No.
Parameter
Particular
8
Graphics
One VGA port
9
Network
Usable 2 X 10/100/1000 Ethernet Ports. Both ports
should be redundant and hot
10
I/O ports & Connectors Pluggable. 1 * Active Service Network
Modem, 1 * 10/100 Management Port 4 USB
Port, 2 * 9 Pin Serial port
11
Input device
USB or
PS/2
keyboard
and mouse
12
Power supply
Hot plug and redundant power supply (230V @50Hz)
unit.
13
Power
230 V @ 50Hz, Indian power cords to be supplied
14
Operating system
Microsoft Windows 2008 or Latest, VMWare 5.x or
latest (Should be able to install in the same machine
106
quoted). Pre-installed from OEM.
15
Software
System management software to monitor the
system health at local console and over
network.
Fault Detection and Isolation. Software
feature should include capability of Callhome
and order for spares on-line
The Software should offer Proactive
availability management
16
Support Services
Direct problem call logging with
Manufacturer
Less than 4 business hours 8/5, Hardware
Support Response directly from Manufacturer
Advance Part exchange
24/7 Proactive ASN System Monitoring
support Services directly from Manufacturer
17
Mandatory Server
Solution
Full data redundancy to be provided using
proven technology (For both Disk Data and
memory data)
The Server should have hardened drivers for
OS and protect the system from transient
107
Sr.
No.
Parameter
Particular
errors
The solution offered should have Zero fail
over time
The Server should have the capability to
Remote Network Service and should be
quoted with necessary Network modem
The server should offer minimum 99.999%
Should be able to able to install Microsoft
Windows, Red Hat Linux, VMware on the
same machine quoted / supplied
Server should mandatorily be able to
connect to all leading external Storage
seamlessly like IBM, HP, EMC, Netapp,
Hitachi
18
General
Scope includes supply & installation
Give compliance statement for the above
specifications
Bidder should attach the OEM technical
literature of the proposed model
proposed system achieves uptime and how it
prevents down time of the Server in-spite of a
component failure
The bid should explain in detail how the
features mentioned above are made available in
the proposed system
Bidder should furnish all necessary part codes
including Service components from OEM's
(Part Codes should be from OEM)
Server Specifications
Sr.
No.
Parameter
Particular
1
Description
Continuous Availability Server solution with built-in
Hot pluggable redundant modular components –Dual
core socket each with 8 core or higher
2
Processor
Intel® Xeon® processor E5-2620v2, 2.1 GHz, 15
MB Cache (per processor), Intel
Hyper-Threading technology. Processors should be
hot pluggable and should have redundancy.
108
3
Memory
128 GB memory. Should be redundant, Hot Pluggable
and expandable to 256 GB or higher excluding
109
Sr.
No.
Parameter
Particular
redundancy
4
Drive Bays
8 * 2.5" SAS Drive Bay Hot
pluggable with complete redundancy
5
Hard drives
2 * 1.2 TB 10K RPM SAS Disks. Should be redundant
and Should support 200GB SSD for future expansion.
6
Optical Drive
DVD-RW
7
Expansion slots
Built in 2 * PCI-Express - should be redundant, Hot
Pluggable
8
Graphics
One VGA port
9
Network
Usable 2 X 10/100/1000 Ethernet Ports. Both ports
should be redundant and hot
10
I/O ports &
Connectors
Pluggable. 1 * Active Service Network Modem,
1 * 10/100 Management Port 4 USB Port, 2 * 9
Pin Serial port
11
Input device
USB or PS/2 keyboard and mouse
12
Power supply
Hot plug and redundant power supply (230V @50Hz)
unit.
13
Power
230 V @ 50Hz, Indian power cords to be supplied
14
Operating system
Microsoft Windows 2008 or Latest, VMWare 5.x or
latest (Should be able to install in the same machine
quoted). Pre-installed from OEM.
15
Software
system health at local console and over network.
should include capability of Call home and order
for spares on-line
management
110
16
Support Services
cturer
Support Response directly from Manufacturer
111
Sr.
No.
Parameter
Particular
Services directly from Manufacturer
17
Mandatory Server
Solution
proven technology (For both Disk Data and
memory data)
and protect the system from transient errors
time
Network Service and should be quoted with
necessary Network modem
able to install Microsoft
Windows, Red Hat Linux, VMware on the same
machine quoted / supplied
all leading external Storage seamlessly like IBM,
HP, EMC, Netapp, Hitachi
18
General
specifications
attach the OEM technical
literature of the proposed model
proposed system achieves uptime and how it
prevents down time of the
-spite of a component failure
mentioned above are made available in the
proposed system
part codes
including Service components from OEM's (Part
Codes should be from OEM)
Digital web / camera Specifications
Sr. Parameter
No.
Particular
112
1
Camera type
Camera shall be Fixed color IR Bullet IP Camera
2
Image sensors
1 / 2.8 “ mm CMOS
3
Resolution
2 Megapixel-60 fps in 1920 x 1080
113
Sr. Parameter
No.
Particular
4
Lens type
3-9mm power zoom lens,F1.2
5
Day/night
Day//Night Mechanical cut filter
6
Light
Light:0.05 lux color and 0 lux with IR
7
IR distance
Built-in IR Light up to 30m
8
Video
compression
H.264 (High Profile supported) / MJPEG
9
WDR
100dB
10
Card slot
MicroSDup to 32 GB
11
Audio
2-way audio with microphone input
12
Alarm
Alarm Input and alarm output
13
Power
POE / 12 V DC
14
Mounting
Suitable for Pole and Wall mounting
15
Makes
Axis/Pelco/LG
Incident Capture Camera Specifications
Sr.
No.
1
2
3
4
5
6
7
Parameter
Particular
Charge Coupled Device (CCD)
Color camera Image & Video
Fixed focal or varifocal Auto iris lenses
Day & Night Vision
Min. 1.8Lux (Image & Video)
Required
Required
8
9
10
Camera Type
Capturing
Lens
Vision Capabilities
Lux
Surge &lightning protection
Image compensation capability
to ignore stray lighting / vehicle
lighting
Snapshot Capturing
Camera Mounting
Camera Location
11
Camera Protection
Required
Pole/Wall/etc.
Direct sunlight and stray lighting is
negated
Resistant to high
114
12
winds/salty/moisture/dust. IP-65
Required
Automatic adjustment of
brightness
Specifications of Industrial PC
Intel Core i5-3500 or Higher, 3.3 GHz, 6 MB L3
Cache
1
Processor
2
Graphics
Integrated HD Graphics
4 GB 1333 MHz DDR3 RAM with 16 GB
Expandability.
3
Memory
4
Hard Disk Drive
1 TB 7200 rpm Serial ATA HDD.
Monitor
47 cm (18.5 inch) TFT/LED Digital Color Monitor
TCO-05
Certified.
5
104 keys or better
6
Keyboard
Optical Scroll Mouse
7
Mouse
8
Ports
9
DVD Drive
Networking Facility
6 USB Ports (with at least 2 in front, minimum 2
USB 3.0), 1
Serial audio port for microphone and headphone in
front.
DVD R/W
10/100/1000 on board integrated Network Port
115
10
Operating System
Windows 8 Professional (64 bit) preloaded with
Certificate of
Authenticity.
Warranty
Five years comprehensive onsite warranty
11
12
Digital Signature Specifications
Sr. Parameter
No.
Particular
1
Pen Tablet to capture signatures & drawings to
insert into documents & applications
2
USB interface
3
Cordless digital Stylus pen with pen-tip and two
barrel buttons
4
Dimensions: 305.5mm X 268.4mm X 10.5mm
5
Minimum Work Area: 8X6 inches
6
OS compatibility
7
Suitable for port weather conditions
Label Specifications
Sr. Parameter
No.
Particular
1
FASSON PP TOP WHITE
C3-BG40WH
Label
116
2
3
Dimensions:
Size of the card shall be
equivalent to any credit
card/Visa ISO- 7810
STANDARD (APPROX.
85 X 54 X 1.8 MM)
Print options
Barcode, Text, & Image
printable
RFID Transceiver Specifications
Sr. Parameter
No.
Particular
1
Read Range
13 meters
2
Antenna
Integrated, Built-In
3
Protocol
ISO18000-6C, EPC UHF Class 1 Gen 2. with
optional Dense Reader Mode (Class 3 Gen 2
compliant)
4
Frequency Range
865-867 MHz
5
Polarization
Circular Polarization Antenna, choice of LHCP or
RHCP
6
S203 Axial Ratio
Less than 0.5 - 1.0 dB
7
External Control
2 x GPO and 2 x GPI
8
Supports True DRM
Required
9
Operating Temp:
-20°C to 60°C (-4°F to 131°F)
10
Storage Temp:
-40°C to 85°C (-40°F to 185°F)
11
Humidity:
98% Non-condensing
12
Environment Protection
IP68 with all Weather and MIL-STD-810
Ruggedized
117
13
Shock
MIL-STD-810F Method 516.5 Procedure V, 75g,
6ms, 2 shocks per axis
14
Vibration
MIL-STD-810F Method 514.5 Category 24
15
Mechanical
Resistance
16
Connectivity
Ethernet
17
Power Supply
DC supply (12 V, 2.5 A), or use POE+
(IEEE802.3at)
18
Weight
Max. 2 Kg
19
Physical Characteristics Max. 300 x 300 x 75 mm
(LxWxH)
Impact Free falling ball impacting test at 1 meter in height
with weight of ball at 500 grams loads
Handheld Transceiver Specifications
Sr. Parameter
No.
Particular
1
Read Range
8 meters
2
Read Rate
400 tags / second
3
Protocol
ISO18000-6C, EPC UHF Class 1 Gen 2 with optional
Dense Reader Mode (Class 3 Gen 2 compliant)
4
Tag Information
All banks, any sizes; RSSI value
5
Frequency Range
865-867 MHz
6
Barcode Scanner
1D and 2D: Codabar, CodablockA and F, Code 11,
Code 39, Code 93/93i, code 128/ISBT 128/UCC
EAN 128/EAN.UCC composite, Industrial and
Standard 2 of 5, Interleaved 2 of 5, Aztec, Data
Matrix, (and all other Matrix type barcodes), MSI,
118
PDF417/MicroPDF417, MacroPDF417 (unbuffered
mode),
Plessey,
RSS,
Telepen,
TLC39,
UPC/EAN/ISBN
7
Antenna Polarization
Option of vertically linear polarized, horizontally
linear polarized or circular polarized
8
Operating Temp
-20°C to 50°C (-4°F to 122°F)
9
Storage Temp
-40°C to 75°C (-40°F to 167°F)
10
Humidity
5% to 95% Non-condensing
11
Ruggedized Designs
Drop test 1.5 meters on 6 sides; IP65
12
User Interface – Input
Full QWERTY keyboard, Touch Screen, Trigger
Button
13
User Interface – Output
3.5” Transmissive LCD, 320 x 240 pixels, LED x 2,
Buzzer
14
Connectivity
Inbuilt Wi-Fi (802.11 b/g), USB, GPRS, RTLS
15
External Memory
SD Card, Standard SD and SDHC
16
Processor
400 MHz
17
Memory
128 MByte Flash, 64 MByte RAM
18
Battery Life
1.5 hours turbo read, 20 hours standby, field
replaceable battery
19
Weight
Maximum 1 Kg
20
Physical Characteristics Max. 197 x122 x 223 mm
(LxWxH)
Combo Gen2 UHF BAP + HF Tag
Sr. Parameter
No.
Particular
1
Combined in one single ID card
EPC Gen2 UHF BAP tag and HF
119
tag
2
Mode of Operation
Battery Assisted Passive
3
Direction
Omni-directional tags
4
Usage
Worn as a badge or carried in pockets,
purses, briefcases, and billfolds.
5
Data Storage
Direct on Tag
6
Data Protection
Lockable data memory
7
Gen 2 UHF Read Range – Free
Space
20 meters (60 feet)
8
Gen 2 UHF Read Range – Human 5 meters (16 feet)
Body
9
HF Read Range
2.5
10
Standards
EPC BAP UHF: ISO 18000-6, EPC Class 3
Gen 2
HF: ISO 14443B, ISO 15693
11
UHF Memory
EPC BAP UHF: 96-bit EPC ID, 64-bit TID,
720-bit User Memory
12
HF Memory
2K-bit (256 Byte) / 16K-bit (2K Byte) /
32K-bit (4K Byte) user memory
13
Operating Temperature
-20°C to 60°C (-4°F to 140°F)
14
Operating Frequency
Global 860 to 960 MHz
15
Environment Protection
IP68
16
Dimensions
ID card standard size, 85 x 54 x 2.3 mm
17
Form factor
Direct printable card
120
Sr. Parameter
No.
Particular
18
Four color printing with optional hole
punch.
Optional Features
Permanent Vehicle Tags
Sr.
No
1
Parameter
Particular
Tag Design
2
3
Tag Certification
Substrate
4
Artwork
Tamper-evident design as required by
NHAI/MoRTH
Automotive Research Association of India (ARAI)
Translucent polyester with artwork and antenna
printed on the same substrate. No multiple substrate
layers glued together and no internal cuts.
For windshield project's unique optional personalized
graphic design printed with 3colors on the substrate.
5
Variable information
6
Passive RFID
Operation
Flexibility
Protocol
Data
7
8
9
10
11
12
13
14
15
16
17
Variable information such as barcode or text is
printed directly on the same substrate of the tag.
Barcode can be of different formats.
RFID passive type
Flexible and Thin.
ISO / IEC 18000-6C
Up to 640 kbps data transfer rate. 32 Bit Access and
32 Bit Kill Passwords.
Sensibility
-14dBm in the UHF frequency band
Storage Temperature
-40°C to +100°C
ESD Voltage Immunity +/- 3kV
The tag should be nontransferable, ensuring that it
cannot be removed and transferred to a different
Transferable
vehicle. The tag should stop working after it is
removed from the vehicle and should leave evidence
of detachment in both the tag and the windshield.
Security
The tag should include security micro text printing
and the use of reflective pigments that change color
under black light.
Data Protection
Password authentication to data.
Durability
Durability of at least five years from the delivery of
materials and proper installation according to the
installation instructions under normal environmental
conditions.
IR and UV protection
Ultraviolet (UV) and infrared (IR) protection of the
121
18
19
Operating Frequency
Memory
chip on both sides of the tag
865-867MHz
Minimum total memory chip 800-bits. Unique 64 bit
122
20
EEPROM
21
22
Operating Temperature
Relative Humidity
Tag Identifier.
EEPROM write cycles to 100,000 cycles. EEPROM
data retention of 5 years.
-40°C to +85°C
100% condensing
UHF Container Tag
Sr.
No.
1
2
3
4
Parameter
Particular
Container Tag
Frequency
Metal Interference
Design
5
6
7
8
9
Form Factor
Protocol
Frequency Range
Read Range with a Fixed Reader
Read Range with Handheld
reader
Material Compatibility
IC Type (chip)
Memory
Encasement
Operating Temperature
Long term Max Temperature
exposure - (days, weeks, years)
Short term Max Temperature
exposure - (minutes, hours)
Halt Thermal Cycling (20 ° to
+85 °C Exposure Time)
IP Rating
Shock and Vibration
Impact
Attachment
Long read range & high durability
Passive UHF
Suitable on, off, or near metal surfaces
Rugged for long term use in out gate&
industrial environments
Small & Compact
EPC Class 1 Gen2
860-940 (MHz)
12 meters
4 meters
10
11
12
13
14
15
16
17
18
19
20
21
Certifications
22
23
24
Manufacturer Warranty
Size
Weight (g)
Optimized for Metal
Impinj Monza 4QT or Alien Higgs 3
EPC - 96bit, User - 512bits, TID - 64bits
ABS Rigid Plastic
–40 ° to +85 °C
+85 °C
+105 °C
250 Cycles
IP68
MIL STD 810-F
10kg from 1m
Mechanical (std),Adhesive/Magnetic,Cable
Tie
RoHS, CE, ATEX/IECEx, US&Canada
(C1D1/D2)
3 years
Max. 110 x 25 x 12.85(mm)
Max. 26
123
UPS Specifications
Sr.
No.
1
2
3
4
Parameter
Particular
Design
Full Load Power Supply Time
Operating at input voltages
During intermittent interruption
cycle
Online UPS
Min. 4 Hrs
210/380Volts ±10% and 50 Hz ±2.5 Hz.
Continuously supplying power
124
RFID Reader and Writer Specifications
S.No
1
2
3
Parameter
Reader
Development Kit
RFID Protocol Support
4 Antenna
5 RF Power Output
6 Frequency
7 Physical
8 Signaling
9 I/O
10 Protocol
11 Dimensions (not
including stand)
12 Regulatory
13 Safety
14 DC Power Required
15 Idle Power
Consumption
16 Operating Temp.
Particulars
USB-5EC
USB-5EC-DEVKIT
EPCglobal Gen 2 (ISO 18000-6C) with Anti-Collision
and DRM
Internal linear polarized antenna with peak Gain 1 dBi
from 860–960 MHz
Separate read and write levels (into the antenna) are
command-adjustable from 10 dBm to 23 dBm (200mW),
+/- 1.0 dBm accuracy
Pre-configured for the following regions: FCC 902-928
MHz (Americas)
ETSI 865.6-867.6 MHz, 869.85 MHz (EU) KCC 917920.8 MHz (Korea)
TRAI 865-867 MHz (India) ACMA 920-926 MHz
(Australia) SRRC-MII 920-925 MHz (P. R. China)
‘Open’ (Customizable) 860-960 MHz
USB mini-B connector, with 2 foot (61 cm)
cable terminated in A-type plug
Asynchronous serial interface with 3.3/5V
logic levels; baud rates from 9600 to 921,600 bps
Two I/O command controlled LEDs and two I/O
command queried switches
Command-response protocol protected by length field and
16-bit CRC
97 mm L x 61 mm W x 25 mm H (3.8 in L x 2.4 in W x
1.0 in H)
FCC 47 CFR Ch.1 Part 15 Industrie Canada RSS-21 0
ETSI EN 302 208 v1.4.1
IEC 60950-1 (ed.2) US-17650-UL
DC Voltage: 5 VDC (Powered by USB interface)
DC Power: 2.7 W (540 mA ) max
Supplied interface cable terminates in two type-A plugs:
one for power and signal, the second for additional
power if needed
1.7 W max at idle
(Power management modes can be used to reduce this to
as little as 0.1 W)
Operating Temp. -20C to +60C
125
17 Storage Temp.
18 User-accessible Flash
Memory
19 Tag Buffer
20 Tag Read Rate
21 Max Read Distance
Storage Temp. -40C to +85C Architecture
16 kB
200 Tags
Up to 200 tags/second
Up to 3 ft (0.91 m) depending on tag sensitivity and
orientation
Wired Networking Specifications
Sr. Parameter
No.
Particular
1
The switch should have 16 Gigabit Ports, and 4 Ports of GE for
downlink and should be able to support 8 GE PoE/PoE+ Ports
General
Each switch should have 4 combo (one SFP and one Copper ports
with one port active at a time) uplink Gigabit ports in addition to
downlink ports.
Each switch should have Line Rate forwarding Rate for all ports
The switch should have atleast 16000 Unicast MAC addresses and
1000 IGMP Multicast Groups
Each switch should support atleast 1000 VLAN's and 4096 Vlan
ID's
Switch should have Redundant DC input voltage with operating
range: nominal 9.6 to 60VDC
Switch should have atleast 512MB DRAM and 128MB Flash
Memory
2
Layer 2
The switch should support following Ethernet Standards : 802.3,
802.3x (flow control), 802.3ad (LACP), 802.1p, 802.1q
The switch should support loop avoidance mechanism like 802.1d
(spanning-tree), 802.1s (MSTP), 802.1w(RSTP), PVST or PVST+
The switch should support Unidirectional Link Detection Mechanism
to detect the failures of uplink port.
The switch should support Per port enabling/disabling of unknown
unicast/ multicast flooding
The switch should support Layer 2 Multicast Features like IGMPv1,
v2 and v3
The switch should REP or equivalent as ring convergence
mechanism.
3
IPv6
The switch hardware should be capable of supporting IPv6
The switch should support following host based IPv6 features but
not limited to IPv6 Addressing, IPv6 Option Processing,
126
Fragmentation, ICMPv6
The switch should support IPv6 applications like Ping, Traceroute,
VTY, SSH, TFTP, SNMP
The switch should support HTTP and HTTP (s) over IPv6
The switch should support IPv6 Stateless Auto Config
The switch should support IPv6 based Access Control Lists
The switch should support SNMP over IPv6 and Syslog over IPv6
4
Security
The switch should have Port Security Mechanism with MAC Aging,
Trunk Port Security and Port Security for Voice Vlans
The switch should support 802.1x, 802.1x Guest Vlan, 802.1x MacAuth-Bypass Features
The switch should support Secure Shell (SSH), TACAS+, RADIUS
Server/Client
The switch should support MAC Address Notification
127
Sr. Parameter
No.
Particular
The switch should support BPDU Guard, Port Security.
The switch should support DHCP Snooping, Dynamic ARP
Inspection and IP Source Guard Mechanisms
The switch should have Time Based ACL to control different
policies at different times
The switch should support Private VLAN's
5
QoS
The switch should support Ingress Policing and Ingress Rate
Limiting of packets
The Switch should support 802.1p Port Priority Mechanisms
The switch should have Shaped Round Robin and Weighted Tail
Drops mechanisms
The switch should support DSCP Mapping and DSCP Filtering
mechanisms.
The switch should also support Auto Qos
6
Multicast
The switch should supprt IGMPv1 and IGMPv2 Filtering
The switch should support IGMP v1,v2 and v3 Snooping
The switch should have IGMP Snooping Timer and configurable
IGMP Leave timer
The switch should support Multicast Vlan Registration.
7
Utility
The switch should support for GOOSE Messaging
The switch should support SCADA protocol Classification Support
The switch should have Utility specific Smart Port across/Templates
The switch should have MODBUS TCP/IP
The switch should support Dying Gasp Message support for Loss of
Power
The switch should have On Board Failure Logging and Generic
online Diagnostics
The switch should support BFD
8
Industrial
Ethernet
Switch should have Swappable Flash memory which is ideal for
quick and easy switch replacement.
The switch should support IEEE 1588 PTP v2 a precision timing
protocol with nanosecond-level precision for high-performance
applications
The switch should support CIP interface and
CIP Time Sync
functionality
The switch should support CIP Password Encryption as additional
security measure
The switch should support Profinetv2 and ODVA industrial
Ethernet/IP
The switch should have Industrial Automation Smart ports
128
The switch should support Layer 2 NAT Functionality
The switch should conform to various industrial standards like EN
61000-6-1 Light Industrial; EN 61000-6-2 Industrial; EN 61000-6-4
Industrial;
EN 61326 Industrial Control
;
EN 61131-2
Programmable Controllers
The switch should support Parallel Redundancy Protocol
129
Sr. Parameter
No.
Particular
9
Layer 3
The switch should support Static Routing
The switch should support Inter Vlan Routing
The switch should support Routing Protocols like RIPv1, RIPv2,
OSPF, EIGRP, IS-IS and BGP 4
The switch should support Policy Based Routing
The switch should support multicast features like PIM Sparse
mode(PIM-SM), Dense Mode(PIM-DM), Sparse-Dense Mode
The switch should support DHCP with DHCP option 82 for data
insertion and pass through
The switch should support HSRP or equivalent features
The switch should support RIPng, OSPFv3, EIGRP for IPv6,
HSRPv6
10
Ruggedization
The switch should be IP30
The Switch should sustain the Operating Temperature from 40degree Celsius upto 75 degrees Celsius using a Fan Based
Enclosure
Switch should conform to following Safety Standards like UL/CSA
60950-1; EN 60950-1; ANSI/ISA 12.12.01; CSA C22.2 No 213;
IEC 60079-0, -15 IECEx test report; EN 60079-0, -15 ATEX
certification (Class I Zone 2)
The switch should be Shock Proof, Vibration Proof and Noise
Immunity
The switch should have Storage Temperature of -40 to 85 degree
Celsius
The switch should sustain Relative Humidity from 5% to 90% NonCondensing
The switch should comply to various Electromagnetic Emissions and
Immunity standards not limited to the following :
FCC 47 CFR Part 15 Class A; EN 55022A Class A ; VCCI Class A
; AS/NZS CISPR 22 Class A ; CISPR 11 Class A ; CISPR 22 Class
A; ICES 003 Class A; CNS13438 Class A
EN55024 ; CISPR 24; AS/NZS CISPR 24; KN24 ; EN 61000-4-2
Electro Static Discharge ; EN 61000-4-3 Radiated RF ; EN 61000-44 Electromagnetic Fast Transients; EN 61000-4-5 Surge; EN
61000-4-6 Conducted RF ; EN 61000-4-8 Power Frequency
Magnetic Field ; EN 61000-4-9 Pulse Magnetic Field ; EN 61000-411 AC Power Voltage; EN 61000-4-18 Damped Oscillatory Wave;
EN-61000-4-29 DC Voltage Dips
11
Managability
The switch should have CLI as well as Web Based GUI for
management
The switch should support Network Time Protocol
The switch should support Configuration Rollback
The switch should have USB console Port
The switch should be DIN-RAIL Mountable
Switch should have the option to apply a default global or interface130
level macro with a recommended configuration, allowing the user to
131
Sr. Parameter
No.
Particular
easily set up the switch in a configuration optimized for the specific
application
Switch Should have atleast 2 Alarm Inputs which can be used to alert
external systems, ,and , one alarm output relay
Wireless Networking Specifications
Sr. Parameter
No.
Particular
1
General
The switch should have 8 Fast Ethernet Ports and 2 Ports of
10/100/1000Mbps downlink port and 4 numbers of 10/100 PoE/PoE+
Ports
Each switch should have 2 combo (one SFP and one Copper ports with
one port active at a time) uplink Gigabit ports in addition to downlink
ports.
Switch should have forwarding rate of 6.5Mpps
The switch should be modular in nature, and allow adding more ports in
future
The switch should have atleast 8000 Unicast MAC addresses and upto
1000 IGMP groups
Each switch should support atleast 255/1000 VLAN's and 4096 Vlan
ID's
Switch should have atleast 128MB DRAM and 64 MB Flash Memory
Switch should have Redundant DC input voltage
2
Layer 2
The switch should support following Ethernet Standards : 802.3, 802.3x
(flow control), 802.3ad (LACP), 802.1p, 802.1q
The switch should support loop avoidance mechanism like 802.1d
(spanning-tree), 802.1s (MSTP), 802.1w(RSTP), PVST or PVST+
The switch should support Unidirectional Link Detection Mechanism to
detect the failures of uplink port.
The switch should support Per port enabling/disabling of unknown
unicast/ multicast flooding
The switch should support Layer 2 Multicast Features like IGMPv1, v2
and v3
The switch should REP or equivalent as ring convergence mechanism.
3
IPv6
The switch hardware should be capable of supporting IPv6
The switch should support following host based IPv6 features but not
limited to IPv6 Addressing, IPv6 Option Processing, Fragmentation,
ICMPv6
The switch should support IPv6 applications like Ping, Traceroute,
132
VTY, SSH, TFTP, SNMP
The switch should support HTTP and HTTP (s) over IPv6
The switch should support IPv6 Stateless Auto Config
133
Sr. Parameter
No.
Particular
The switch should support IPv6 based Access Control Lists
The switch should support SNMP over IPv6 and Syslog over IPv6
4
Security
The switch should have Port Security Mechanism with MAC Aging,
Trunk Port Security and Port Security for Voice Vlans
The switch should support 802.1x, 802.1x Guest Vlan, 802.1x MacAuth-Bypass Features
The switch should support Secure Shell (SSH), TACAS+, RADIUS
Server/Client
The switch should support MAC Address Notification
The switch should support BPDU Guard, Port Security.
The switch should support DHCP Snooping, Dynamic ARP Inspection
and IP Source Guard Mechanisms
The switch should have Time Based ACL to control different policies at
different times
The switch should support Private VLAN's
5
QoS
The switch should support Ingress Policing and Ingress Rate Limiting
of packets
The Switch should support 802.1p Port Priority Mechanisms
The switch should have Shaped Round Robin and Weighted Tail Drops
mechanisms
The switch should support DSCP Mapping and DSCP Filtering
mechanisms.
The switch should also support Auto Qos
6
Multicast
The switch should support IGMPv1 and IGMPv2 Filtering
The switch should support IGMP v1,v2 and v3 Snooping
The switch should have IGMP Snooping Timer and configurable IGMP
Leave timer
The switch should support Multicast Vlan Registration.
7
Industrial
Ethernet
Switch should have Swappable Flash memory which is ideal for quick
and easy switch replacement.
The switch should support IEEE 1588 PTP v2 a precision timing
protocol with nanosecond-level precision for high-performance
applications
The switch should support CIP interface and CIP Time Sync
functionality
The switch should support CIP Password Encryption as additional
security measure
The switch should support Profinetv2 and ODVA industrial Ethernet/IP
The switch should have Industrial Automation Smartports
The switch should have ABB Industrial IT certification
The switch should support ODVA Industrial EtherNet/IP support
134
8
Layer 3
The switch should support Static Routing
The switch should support Inter Vlan Routing
The switch should support Routing Protocols like RIPv1, RIPv2, OSPF,
EIGRP, IS-IS and BGP 4
135
Sr. Parameter
No.
Particular
The switch should support Policy Based Routing
The switch should support multicast features like PIM
The switch should support DHCP with DHCP option 82 for data
insertion and pass through
The switch should support HSRP or equivalent features
The switch should support RIPng, OSPFv3, EIGRP for IPv6, HSRPv6
9
Ruggedization The switch should be IP20/IP 30 ( with accessory)
The Switch should sustain the Operating Temperature from -40 degree
Celsius upto 75 degrees Celsius using a Fan Based Enclosure
Switch should conform to following Safety Standards like UL 60950-1;
CSA C22.2 No. 60950-1 ; TUV/GS to EN 60950-1
The switch should be Shock and Vibration Proof
The switch should have Storage Temperature of -40 to 85 degree
Celsius
The switch should sustain Relative Humidity from 5% to 95% NonCondensing
The switch should comply to various Electromagnetic Emissions and
Immunity standards not limited to the following :
FCC Part 15 Class A ● EN 55022 ● CISPR 22 ● CISPR11 ● VCCI
Class A ● AS/NZS 3548 Class A ● CNS 13438 Class A ● KN 22 Class
A
EN 55024 ● AS/NZS CISPR 24 ● KN 24 ● IEC/EN 61000-4-2 (Electro
Static Discharge) ● IEC/EN 61000-4-3 (Radiated Immunity) ● IEC/EN
61000-4-4 (Fast Transients) ● IEC/EN 61000-4-5 (Surge) ● IEC/EN
61000-4-6 (Conducted Immunity)● IEC/EN 61000-4-8 (Power
Frequency Magnetic Field Immunity) ● IEC/EN 61000-4-9 (Pulse
Magnetic Field Immunity) ● IEC/EN 61000-4-10 (Oscillatory Magnetic
Field Immunity) ● IEC/EN 61000-4-11 (AC power Voltage Immunity)
● IEC/EN 61000-4-16 (Low Frequency Conducted CM Disturbances) ●
IEC/EN 61000-4-17 (Ripple on DC Input Power) ● IEC/EN 61000-418 (Damped Oscillatory Wave) ● IEC/EN 61000-4-29 (Voltage Dips
Immunity, DC power) ● IEEE C37.90 (Surge) ● IEEE C37.90.1 (Fast
Transients) ● IEEE C37.90.2 (Radiated Immunity) ● IEEE C37.90.3
(Electro Static Discharge)
"● UL/CSA
● CE (Europe)"
10
Manageability The switch should have CLI as well as Web Based GUI for
management
The switch should support Network Time Protocol
The switch should support Configuration Rollback
The switch should have RJ 45 console Port
The switch should be DIN-RAIL Mountable, Wall or 19" inch rack
mountable
Switch Should have Alarm Relay contacts which can be used to alert
136
external systems
Switch should have the option to apply a default global or interface-
137
Sr. Parameter
No.
Particular
level macro with a recommended configuration, allowing the user to
easily set up the switch in a configuration optimized for the specific
application
138
Download PDF
Similar pages