1 THE PNP BASIC COMPUTER ESSENTIALS e - PNP PRO-4A

1 THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
TABLE OF CONTENTS
CHAPTER 1: GETTING STARTED ................................................................................ 4
MICROSOFT OFFICE TOOLBAR ...........................................................................................
THE RIBBON .....................................................................................................................
QUICK ACCESS TOOLBAR ..................................................................................................
MINI TOOLBAR..................................................................................................................
NAVIGATION .....................................................................................................................
SLIDE VIEWS ....................................................................................................................
CHAPTER 2: CREATING A PRESENTATION .............................................................. 8
NEWPRESENTATION ..........................................................................................................
SAVE A PRESENTATION .....................................................................................................
ADD SLIDES .....................................................................................................................
THEMES...........................................................................................................................
CHAPTER 3: WORKING WITH CONTENT .................................................................. 14
ENTER TEXT .....................................................................................................................
SELECT TEXT ...................................................................................................................
COPY AND PASTE .............................................................................................................
CUT AND PASTE ...............................................................................................................
UNDO AND REDO ..............................................................................................................
SPELL CHECK ..................................................................................................................
CHAPTER 4: FORMATTING TEXT .............................................................................. 17
CHANGE FONT TYPEFACE AND SIZE ....................................................................................
FONT STYLES AND EFFECTS ..............................................................................................
CHANGE TEXT COLOR ......................................................................................................
WORDART .......................................................................................................................
CHANGE PARAGRAPH ALIGNMENT .....................................................................................
INDENT PARAGRAPHS .......................................................................................................
TEXT DIRECTION ...............................................................................................................
CHAPTER 5: ADDING CONTENT ............................................................................... 21
RESIZE A TEXTBOX ...........................................................................................................
BULLETED AND NUMBERED LISTS ......................................................................................
NESTED LISTS ..................................................................................................................
FORMATTING LISTS ...........................................................................................................
ADDING VIDEO..................................................................................................................
ADDING AUDIO .................................................................................................................
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
CHAPTER 6: GRAPHICS ............................................................................................. 24
ADDING A PICTURE ...........................................................................................................
ADDING CLIPART .............................................................................................................
EDITING PICTURE AND CLIPART .........................................................................................
ADDING SHAPES ...............................................................................................................
ADDING SMARTART..........................................................................................................
ADDING A PHOTO ALBUM...................................................................................................
CHAPTER 7: TABLES ................................................................................................. 28
CREATE A TABLE ..............................................................................................................
ENTER A DATA IN A TABLE .................................................................................................
FORMAT A TABLE .............................................................................................................
INSERT A TABLE FROM WORD OR EXCEL .............................................................................
CHAPTER 8: CHARTS ................................................................................................. 31
CREATE A CHART .............................................................................................................
EDIT CHART DATA .............................................................................................................
MODIFY A CHART ..............................................................................................................
CHART TOOLS ..................................................................................................................
PASTE A CHART FROM EXCEL ............................................................................................
CHAPTER 9: SLIDE EFFECTS .................................................................................... 35
SLIDE TRANSITIONS ..........................................................................................................
SLIDE ANIMATION .............................................................................................................
ANIMATION PREVIEW ........................................................................................................
SLIDE SHOW OPTIONS .......................................................................................................
CHAPTER 10: FINAL PRESENTATION ...................................................................... 40
HOW TO PREPARE A BETTER SLIDE SHOW PRESENTATION ....................................................
CREATE A SPEAKER NOTES ...............................................................................................
PRINT A PRESENTATION ....................................................................................................
PACKAGE A PRESENTATION ..............................................................................................
CHAPTER 11: SAMPLE EXERCISES ......................................................................... 43
MULTIPLE CHOICE ............................................................................................................
INTERNATIONAL COMPUTER DRIVING LICENSE (ICDL) TYPE OF EXAM .................................
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References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 1: Getting Started
THE SCREEN LAYOUT
PRESENTATIONS
A Powerpoint is presentation software developed by Microsoft use to create
slide/visual presentation. Presentations are collections of data and information in the
any form (text, image, video, etc) meant to inform an audience.
MICROSOFT OFFICE BUTTON
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References:
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
RIBBON
It has nine tabs: Home, Insert, Design, Animations, Slide Show, Review, View,
Developer and Add-Ins. Each tab is divided into groups. The groups are logical
collections of features designed to perform function that you will utilize in developing
or editing your PowerPoint slides.
Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
QUICK ACCESS TOOLBAR
The Quick Access Toolbar (QAT) is a Windows Office feature that contains a set of
predefined or commonly used commands. The QAT is located in the upper left-hand
corner of an Office application. It may be displayed either above or below the ribbon.
Move the Quick Access Toolbar
Ways to move the QAT:
Click Customize Quick Access Toolbar .
In the list, click Show Below the Ribbon or Show Above the Ribbon.
Add a command to the Quick Access Toolbar
Ways to add commands in the QAT:
On the Ribbon, click the appropriate tab or group to display the command that
you want to add to the Quick Access Toolbar.
Right-click the command, and then click Add to Quick Access Toolbar on
the shortcut menu.
o
o
o
The buttons in the QAT cannot be resized.
The Quick Access Toolbar cannot be displayed on multiple lines.
Only commands can be added to the Quick Access Toolbar.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Location of QAT as follows:
Upper-left corner next to the Microsoft Office Button
(default location)
Below the Ribbon, which is part of the Microsoft Office Fluent user interface
MINI TOOLBAR
A menu that is shown when a text is selected. It displays common formatting tools,
such as Bold, Italics, Fonts, Font Size and Font Color.
SLIDE VIEWS
Ways to view the slide:
Click the View tab.
Select the Presentation View Normal, Slide Sorter, Notes Page, Slide Show,
Slide Master, Handout Master, and Notes Master.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 2: Creating A Presentation
NEW PRESENTATION
To create a new presentation from a blank slide:
Click the Microsoft Office Button
Click New
Click Blank Presentation
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References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To create a new presentation from a template:
Click the Microsoft Office Button
Click New
Click Installed Templates or Browse through Microsoft Office Online
Templates
Click the template you choose.
To create a new presentation from an existing presentation:
Click the Microsoft Office Button
Click New
Click New from Existing
Browse to and click the presentation
To create a new presentation from a Word outline:
Click the slide where you would like the outline to begin
Click New Slide on the Home tab
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References:
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Click Slides from Outline
Browse and click the Word Document that contains the outline
SAVE A PRESENTATION
To save a document:
Click the Microsoft Office Button
Click Save
To use the Save As feature:
Click the Microsoft Office Button
Click Save As
Type in the name for the Presentation
In the Save as Type box, choose Excel 97-2003 Presentation
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
ADD SLIDES
There are several choices when you want to add a new slide to the presentation:
Office Themes, Duplicate Selected Slide, or Reuse Slides.
To create a new slide from Office Themes:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click the slide choice that fits your material
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To create a slide as a duplicate of a slide in the presentation:
Select the slide to duplicate
Click the New Slide button on the Home tab
Click Duplicate Selected Slides
To create a new slide from another presentation:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click Reuse Slides
Click Browse
Click Browse File
Locate the slide show and click on the slide to import
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
THEMES
To add a theme to a presentation:
Click the Design tab
Choose one of the displayed Themes or click the Galleries button
To apply new colors to a theme:
Click the Colors drop down arrow
Choose a color set or click Create New Theme Colors
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To change the background style of a theme:
Click the Background Styles button on the Design tab
Chapter 3: Working With Content
ENTER TEXT
To enter text:
Select the slide where you want the text
Click in a Textbox to add text
To add a text box:
Select the slide where you want to place the text box
On the Insert tab, click Text Box
Click on the slide and drag the cursor to expand the text box
Type in the text
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
SELECT TEXT
To select the text:
Highlight the text
COPY AND PASTE
To copy and paste data:
Select the item(s) that you wish to copy
On the Clipboard Group of the Home Tab, click Copy
Select the item(s) where you would like to copy the data
On the Clipboard Group of the Home Tab, click Paste
CUT AND PASTE
To cut and paste data:
Select the item(s) that you wish to copy
On the Clipboard Group of the Home Tab, click Cut
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Select the items(s) where you would like to copy the data
On the Clipboard Group of the Home Tab, click Paste
UNDO AND REDO
To undo or redo your most recent actions:
On the Quick Access Toolbar
Click Undo or Redo
SPELL CHECK
To check the spelling in a presentation:
Click the Review tab
Click the Spelling button
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 4: Formatting Text
CHANGE FONT TYPEFACE AND SIZE
To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text,
and hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
FONT STYLES AND EFFECTS
To add these to text:
Select the text and click the Font Styles included on the Font group of the
Home tab or
Select the text and right click to display the font tools
CHANGE TEXT COLOR
To change the text color:
Select the text and click the Colors button included on the Font Group of the
Ribbon, or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
WORDART
To apply Word Art:
Select the text
Click the Insert tab
Click the WordArt button
Choose the WordArt
To modify the styles of WordArt
Select the WordArt
Click the Format tab for the Drawing Tools
Click the WordArt Fill button, the WordArt Outline button, or the Text
Effects button
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
CHANGE PARAGRAPH ALIGNMENT
To change the alignment:
Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left: The text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.
INDENT PARAGRAPHS
To indent paragraphs:
Click the Indent buttons to control the indent
Click the Indent button repeated times to increase the size of the indent
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
TEXT DIRECTION
To change the text direction:
Select the text
Click the Text Direction button on the Home tab
Click the selection
Chapter 5: Adding Content
RESIZE A TEXTBOX
To resize a textbox:
BULLETED AND NUMBERED LISTS
Bulleted lists have bullet points, numbered lists have numbers, and outline lists
combine numbers and letters depending on the organization of the list.
To add a list to existing text:
Select the text you wish to make a list
Click the Bulleted or Numbered Lists button
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
NESTED LISTS
To create a nested list:
Create your list following the directions above
Click the Increase or Decrease Indent button
FORMATTING LISTS
To change the Bullet image and Numbering format:
Select the entire list to change all the bullets or numbers, or
Place the cursor on one line within the list to change a single bullet
Click the arrow next to the bulleted or numbered list and choose a bullet or
numbering style
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
ADDING VIDEO
To add a video clip:
Click the Movie button on the Insert tab
Choose Movie from File or Movie from Clip Organizer
To edit the video options:
Click the movie icon
Click the Format tab
ADDING AUDIO
To add an audio clip:
Click the Audio button on the Insert tab
Choose Sound from File, Sound from Clip Organizer, Play CD Audio
Track, or Record Sound
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References:
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To edit the audio options:
Click the audio icon
Click the Format tab
Chapter 6: Graphics
ADDING PICTURE
To add a picture:
Click the Insert Tab
Click the Picture Button
Browse to the picture from your files
Click the name of the picture
Click insert
To move the graphic, click it and drag it to where you want it
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
ADDING CLIP ART
To add Clip Art:
Click the Insert Tab
Click the Clip Art Button
Search for the clip art using the search Clip Art dialog box
Click the clip art
To move the graphic, click it and drag it to where you want it
EDITING PICTURES AND CLIP ART
The Format Tab is used to format the pictures and graphics. This tab has four
groups:
Adjust: Controls the picture brightness, contrast, and colors
Picture Style: Add a frame or border around the picture and add effects
Arrange: Control and rotate of the picture
Size: Crop and resize of graphic
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
ADDING A SHAPE
To add Shapes:
Click the Insert Tab
Click the Shapes Button
Click the shape you choose
Click the Slide
Drag the cursor to expand the Shape
To format the shapes:
Click the Shape
Click the Format tab
ADDING SMARTART
To add SmartArt:
Click the Insert Tab
Click the SmartArt Button
Click the SmartArt you choose
Click the SmartArt
Drag it to the desired location in the slide
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To format the SmartArt:
Click the SmartArt
Click either the Design or the Format tab
Click the SmartArt to add text and pictures
ADDING A PHOTO ALBUM
To create a photo album:
Click the Photo Album button on the Insert tab
Click New Photo Album
Click File/Disk to add pictures to the photo album
Move the pictures up and down in the order of the album but clicking the
up/down arrows
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 7: Tables
Tables are used to display data in a table format.
CREATE A TABLE
To create a table:
Place the cursor on the page where you want the new table
Click the Insert Tab of the Ribbon
Click the Tables Button on the Tables Group. You can create a table one of
four ways:
Highlight the number of row and columns
Click Insert Table and enter the number of rows and columns
Click the Draw Table, create your table by clicking and entering the
rows and columns
Click Excel Spreadsheet and enter data
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
ENTER DATA IN A TABLE
Place the cursor in the cell where you wish to enter a text. Start typing.
MODIFY THE TABLE STRUCTURE AND FORMAT A TABLE
To modify the structure of a table:
Click the table and notice that you have two new tabs on the Ribbon: Design
and Layout. These pertain to the table design and layout.
On the Design Tab, you can choose:
Table Style Options
Table Styles
Draw Borders
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To format a table:
Click the table.
Click the Layout Tab on the Ribbon.
Layout tab allows you to:
View Gridlines and Properties (from the Table Group)
Insert Rows and Columns (from the Rows & Columns Group)
Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
Merge or Split Cells (from the Merge Group)
Increase and decrease cell size (Cell Size Group)
Align text within the cells and change text directions (Alignment Group)
COPY A TABLE FROM OFFICE EXCEL WORKSHEET OR OFFICE
DOCUMENT
To copy a table from an Office Excel 2007 worksheet. Click the upperleft cell of the table that you want to copy. Drag to select the table.
To copy a table from an Office Word 2007 document. Click the table
that you want to copy, under Table Tools, on the Layout tab, in the
Table group, click the arrow next to Select.. Click Select Table.
On the Home tab, in the Clipboard group, click Copy.
In your Office PowerPoint 2007 presentation, select the slide that you
want to copy the table to, and then on the Home tab, click Paste.
You can also copy and paste a table from your presentation onto a worksheet or into
a document.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
“Powerpoint2007 Tutorial” from www.fgcu.edu
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 8: Charts
Charts display information on graphics form. Types of charts as follows: Column,
Line, Pie, Bar, Area, Scatter and more.
CREATE A CHART
To create a chart:
Click the Insert tab on the ribbon
Click the type of Chart you want to create
Insert the Data and Labels
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
EDIT CHART DATA
To edit chart data:
Click on the chart
Click Edit Data on the Design tab
Edit data in the spreadsheet
MODIFY A CHART
To move the chart:
Click the Chart and Drag it another location on the same slide, or
Copy it to another slide
Choose the desired location and click Paste
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This tutorial is for training purposes only and not for sale.
References:
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To modify the chart size:
Click the Chart
Click on any of the corners and drop and drag to resize
To modify the labels and titles:
Click the chart
Click the Layout tab
Choose the appropriate label to change
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
CHART TOOLS
The Chart Tools appear in the ribbon tab when you click on a chart
Design tab use to manipulate the chart type, layout, styles, and location.
Layout tab use to manipulate the insertion of pictures, textboxes, and shapes,
labels, backgrounds, and data analysis.
Format tab use to adjust the Fill Colors and Word Styles.
PASTE A CHART FROM EXCEL
Open the Excel worksheet
Select the chart
Click Copy on the Home tab
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Go to the PowerPoint document where you want to insert the chart
Click Paste on the Home tab
Chapter 9: Slide Effects
SLIDE TRANSITIONS
To add slide transitions:
Select the slide that you want to transition
Click the Animations tab
Choose the appropriate animation or click the Transition dialog box
To adjust slide transitions:
Add sound by clicking the arrow next to Transition Sound
Modify the transition speed by clicking the arrow next to Transition Speed
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To apply the transition to all slides:
Click the Apply to All button on the Animations tab
To select how to advance a slide:
Choose to Advance on Mouse Click, or
Automatically after a set number of seconds
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
SLIDE ANIMATION
To apply an animation effect:
Select the object
Click the Animations tab on the Ribbon
Click Custom Animation
Click Add Effect
Choose the appropriate effect
ANIMATION PREVIEW
To preview the animation on a slide:
Click the Preview button on the Animations tab
SLIDE SHOW OPTIONS
The following are the slide show options:
Preview the slide show from the beginning
Preview the slide show from the current slide
Set up Slide Show
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
SET UP SLIDE SHOW
This option allows you to configure how the slide show will be presented. The
options include:
Whether the show will run automatically or will be presented by a speaker
The looping options
Narration options
Monitor resolutions
RECORD NARRATION
To record narration for the slides:
Click the Record Narration button
Click Set Microphone Level to check the levels of audio input
Click OK to record the narration
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
REHEARSE TIMINGS
To rehearse the timings of slide with audio.
Click the Rehearse Timings button
Practice speaking and advance the slides as you would in the presentation
When you have completed this click through the end of the slide
Choose whether or not to keep this timing or to retry
CREATE SPEAKER NOTES
To add speaker notes:
Select the slide
Click View
Click Note Pages
Click the Click to add Notes section of the screen
Type in the Notes for that slide
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References:
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
Chapter 10: Final Presentation
HOW TO PREPARE A BETTER SLIDE SHOW PRESENTATION
Slide show presentation should be visual. Presentation should focus on
graphics, illustrations and plots rather than text.
Text should be brief and concise. It should be in bullet points around ten words
or less. Text size should not be less than 24 pts. Your speech should have more
content than the slides.
The presentation should be coherent and organize.
Don't use too many flashy graphics and animations. They distract attention
away from speaker and the content of the presentation.
Time your presentation. If there is a time limit, stick to the schedule including
time for the questions. Your visuals should coincide with your speech.
Avoid unnecessary or redundant slides such as outlines that describe the
next slide.
Make sure that the colour schemes of the slides are appropriate. Use dark
text on a light background or light text on a dark background.
Slide show presentation should have front page and end page. The front
page gives the audience an idea of your presentation. The end page tells the
audience that presentation is already done. You may write “Thank You”, “End
Presentation” or quotations relevant to your presentation.
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
PRINT A PRESENTATION
Options for printing a presentation:
Slides: These are slides that you would see if you were showing the
presentation, one slide per page
Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows for more slides per
page
Notes Page: This includes the slides and the speaker notes
Outline View: This will print the outline of the presentation
To access the print options:
Click the Microsoft Office Button
Click Print
In the Print Dialog Box, click the arrow next to Print what
Choose the format and click OK to print
To print preview:
Click the Microsoft Office Button
Place the cursor over Print
Click Print Preview
Click the arrow next to Print What to change print options
To print from Print Preview, click Print
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This tutorial is for training purposes only and not for sale.
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
To Exit Print Preview:
Click the Close Print Preview button
PACKAGE A PRESENTATION
To package a presentation for CD:
Click the Microsoft Office Button
Click Publish
Click Package for CD
Type a name for the CD
Click Copy to CD or Copy to Folder
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This tutorial is for training purposes only and not for sale.
References:
Microsoft Office Excel Help
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43
Chapter 11: Sample Exercises
Multiple Choice
1.
a.
b.
c.
d.
The panel at the top of the document which consist of nine tabs.
Quick Access Toolbar
Microsoft Office Button
The Ribbon
Title Bar
2.
a.
b.
c.
d.
The floating toolbar that is displayed when you select text or right-click text
Navigation
Mini toolbar
Slide View
Office Button
3.
a.
b.
c.
d.
A collection of data and information that can be delivered to a specific audience.
Presentation
Document
Spreadsheet
Photoshop
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44
4. It allows you to create a new presentation, open an existing , save and save as, print,
send, or close.
a. The Ribbon
b. Mini toolbar
c. Quick Access toolbar
d. Microsoft office Button
5.
a.
b.
c.
d.
It is a customizable toolbar that contains commands that you may want to use.
Quick Access Toolbar
Navigation
The Ribbon
Microsoft Office Button
6. These are design templates that can be applied to an entire presentation that allows for
consistency throughout the presentation.
a. Background
b. Themes
c. Design
d. Layout
7.
a.
b.
c.
d.
These are predesigned formatting options that are used to emphasize text.
Font Color
Fill Color
Font Styles
Font Size
8.
a.
b.
c.
d.
These are styles that can be applied to text to create a visual effect.
SmartArt
ClipArt
WordArt
Shapes
9.
a.
b.
c.
d.
A list with several levels of indented text.
Bulleted List
Nested List
Numbered List
Formatting List
10. It allows you to place a frame or border around the picture and add effects.
a. Arrange
b. Size
c. Adjust
d. Picture Style
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References:
Microsoft Office Excel Help
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
11. It is a feature in Office 2007 that allows you to choose from a variety of graphics,
including flowcharts, lists, cycles, and processes.
a. SmartArt
b. WordArt
c. ClipArt
d. Tables
12. It allows you to present information contained in the worksheet in a graphic format.
a. Table
b. Chart
c. Wordart
d. Symbols
13. These are effects that are in place when you switch from one slide to the next.
a. Animation
b. Rehearse timing
c. Record Narration
d. Transition
14. These are predefined special effects that you can add to objects on a slide
a. Preview
b. Animation
c. Transition
d. Rehearse Timings
15. This option allows you to set preferences for how the slide show will be presented.
a. Record Narration
b. Rehearse Timings
c. Animation
d. Set Up Slide Show
16. This allows you to set how you want the text to appear.
a. Paragraph Alignment
b. Indent Paragraph
c. Text Direction
d. Center
17. It has bullet points, numbered lists have numbers, and outline lists combine numbers and
letters depending on the organization of the list.
a. Nested List
b. Bulleted List
c. Numbered List
d. Formatting List
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
18. Video clips can be added to the presentation by clicking the Movie button on the
_____________.
a. Insert Tab
b. Home Tab
c. View Tab
d. Design Tab
19. It allows you to format the pictures and graphics.
a. Home Tab
b. Format Tab
c. View Tab
d. Review Tab
20. To create a new presentation from a Word outline, just click the slide where you would
like the outline to begin and click New Slide on the __________________.
a. Animation Tab
b. View Tab
c. Insert Tab
d. Home Tab
21. In order to add slide transition, click the Animation tab and choose the appropriate
animation or click the ___________ dialog box.
a. Preview
b. Speed
c. Transition
d. Animation
22. You can also add items to the quick access toolbar by ________________ on any item in
the Office button or the ribbon and click add to quick access toolbar and a shortcut will be
added.
a. Right click
b. Left click
c. Double Click
d. Click and Drag
23. You may need to use the __________________ feature when you need to save a
presentation under a different name or to save it for earlier versions of Powerpoint.
a. Save
b. Save As
c. Print
d. Print Preview
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
24. To enter text to a slide, select the slide where you want the text to enter and click in a
_______________ to add a text.
a. Header and Footer
b. ClipArt
c. Textbox
d. Media Clips
25. To check the spelling in a presentation click the ___________ tab and select the spelling
button.
a. View
b. Design
c. Insert
d. Review
26. To modify the styles of WordArt, click the Format tab for the _________________and
click the WordArt fill, WordArt Outline or the Text Effects button.
a. Text Tools
b. Drawing Tools
c. Presentation Tools
d. Illustration Tools
27. To change the text direction, select the text and click the Text Direction on the
_____________.
a. Home Tab
b. Slide Show Tab
c. Insert Tab
d. Review Tab
28. It controls the alignment and rotation of the picture.
a. Adjust
b. Picture Style
c. Arrange
d. Size
29. To format a table, click the table and then click the ___________ tab on the Ribbon.
a. View
b. Design
c. Layout
d. Review
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
30. To create a chart in a slide, click the __________ tab on the ribbon and select the type of
chart you want to create.
a. Home
b. Insert
c. Design
d. Animation
31. It allows you to print 1,2,3,4,6 or 9 slide per page.
a. Handouts
b. Slides
c. Outline
d. Notes Page
32. To add a theme to a presentation, click the __________ tab and choose on of the
displayed Themes or click the Galleries button.
a. Home
b. Insert
c. Layout
d. Design Tab
33. To copy a data, select the items that you wish to copy and on the _____________ Group
of the Home tab, click copy.
a. Font
b. Paragraph
c. Clipboard
d. Slides
34. To expand ths Shape in a slide, you may drag the __________.
a. mouse
b. shape
c. cursor
d. position
35. To format the SmartArt, select the SmartArt then click either the __________ or the
Format tab.
a. Design
b. Layout
c. Slide Show
d. Review
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
36. A powerpoint presentation is a _____________ of electronic slides that can have text,
pictures, graphics, tables, sound and video.
a. selection
b. collection
c. specific
d. separate
37. To create a slide as a duplicate of a slide in a presentation, select the slide to duplicate ,
click the New slide button on the ___________ tab and click the Duplicate Selected Slides.
a. Insert
b. Design
c. slide
d. Home
38. To change the background style of a theme, just click the Background Styles on the
____________ tab.
a. Home
b. Design
c. Layout
d. Insert
39. It controls the picture brightness, contrast, and colors.
a. Arrange
b. Picture Style
c. Size
d. Adjust
40. To modify the structure of a table, click the table and notice that you have two new tabs
on the Ribbon.
a. Design and Layout
b. Design and Table
c. Design and Insert
d. Design and View
ICDL Type of Exam
1. Create a new presentation. Save your file and name it my underscore first dot
presentation on the My Documents folder.
2. Apply the Theme Design using Median.
3. Insert new slide using Picture with Caption layout
4. Insert SmartArt using Hierarchy style.
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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS Powerpoint 2007)
5. Change the font color of your Title the color of your choice.
6. Apply shadow to your subtitle.
7. Insert image from your clipart and place to the bottom right corner of the
presentation. This image must appear on all slides except the Title Slide. Use the
most suitable tool to complete this task.
8. Create a bar chart from the data given:
OPC
PARTICIPANTS
45
MULTIMEDIA
78
FUNDAMENTALS OF
NETWORKING
60
CYBER SECURITY
MANAGEMENT
120
9. Insert WordArt, encode End of Presentation. Apply custom animation – Add
Effect using Emphasis – Grow/Shrink.
10. Print your presentation as a handout with 2 slides per page. Save and close your
files and the presentation application.
The Philippine National Police does not endorse any product, brand or service.
This tutorial is for training purposes only and not for sale.
References:
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