Advanced User’s Guide
DCP-J140W
Version 0
ARL/ASA/NZ/SAF
User’s Guides and where do I find them?
Which Guide?
What's in it?
Product Safety Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide
Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User’s Guide
Learn the basic Copy and Scan operations and
how to replace consumables. See
troubleshooting tips.
Printed / In the box 1
Advanced User’s Guide
Learn more advanced operations: Copy, printing
reports and performing routine maintenance.
PDF file / CD-ROM
Software User’s Guide
Follow these instructions for Printing, Scanning,
Network Scanning, Web Services (Scan), and
using the Brother ControlCenter utility.
PDF file / CD-ROM
Network Glossary
This Guide provides basic information about
advanced network features of Brother machines
along with explanations about general
networking and common terms.
PDF file / CD-ROM
Network User’s Guide
This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine
and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide for
Brother iPrint&Scan
This Guide provides useful information about
PDF file / Brother
2
printing JPEG and PDF files from your mobile
device and scanning from your Brother machine
to your mobile device when connected to a Wi-Fi
network.
1
It may differ depending on your country.
2
PDF printing is not supported on Windows® Phone.
3
Visit us at http://solutions.brother.com/.
i
Where is it?
Solutions Center 3
Table of Contents
1
General setup
1
Memory storage.....................................................................................................1
Sleep Mode ...........................................................................................................1
Auto Power Off ......................................................................................................2
LCD display ...........................................................................................................2
Changing LCD language .................................................................................2
LCD Contrast...................................................................................................2
2
Printing reports
3
Reports ..................................................................................................................3
How to print a report ........................................................................................3
3
Making copies
4
Copy settings .........................................................................................................4
Stop copying....................................................................................................4
Enlarging or reducing the copied image ..........................................................4
Changing copy speed and quality ...................................................................5
Copy Options .........................................................................................................6
Adjusting Density.............................................................................................6
Making N in 1 copies or a poster (Page Layout) .............................................6
2 in 1 ID Copy (Page Layout) ..........................................................................8
A
Routine maintenance
9
Cleaning and checking the machine......................................................................9
Cleaning the outside of the machine ...............................................................9
Cleaning the machine’s printer platen ........................................................... 10
Cleaning the paper pick-up rollers .................................................................11
Checking the ink volume ...............................................................................12
Packing and shipping the machine ...................................................................... 12
B
Glossary
15
C
Index
16
ii
iii
1
General setup
Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example, Page
Layout) will be lost.
1
1
1
Sleep Mode
1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
a
b
Press Menu.
Press a or b to choose
0.Initial Setup.
Press OK.
c
Press a or b to choose 3.Sleep Mode.
Press OK.
d
Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins, which is the length of time
the machine is idle before entering
Sleep Mode.
Press OK.
e
Press Stop/Exit.
1
Chapter 1
Auto Power Off
1
LCD display
The Auto Power Off feature will turn the
machine off one hour after entering Sleep
Mode. When this feature is Off, the machine
will not power off automatically.
Changing LCD language
Note that the machine will not power off
automatically when:
a
b
Press Menu.
c
Press a or b to choose
0.Local Language.
Press OK.
d
Press a or b to choose your language.
Press OK.
e
Press Stop/Exit.
 the machine is connected to a wireless
network
 On is selected in the WLAN Enable
setting
a
b
c
Press a or b to choose
5.Auto Power Off.
Press OK.
d
Press a or b to choose On (or Off).
Press OK.
e
Press Stop/Exit.
2
1
You can change the LCD language.
Press Menu.
Press a or b to choose
0.Initial Setup.
Press OK.
1
Press a or b to choose
0.Initial Setup.
Press OK.
LCD Contrast
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
a
b
Press Menu.
c
Press a or b to choose
2.LCD Contrast.
Press OK.
d
Press a or b to choose Light or Dark.
Press OK.
e
Press Stop/Exit.
Press a or b to choose
0.Initial Setup.
Press OK.
1
2
Printing reports
Reports
2
2
2
The following reports are available:
 User Settings
Prints a list of your settings.
 Network Config
Prints a list of your Network settings.
 WLAN Report
Prints a WLAN connection report.
How to print a report
a
b
2
Press Menu.
Press a or b to choose
4.Print Reports.
Press OK.
c
Press a or b to choose the report you
want to print.
Press OK.
d
e
Press Mono Start.
Press Stop/Exit.
3
3
Making copies
Copy settings
3
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy keys. You can use different
combinations of settings.
3
Enlarging or reducing the
copied image
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
Press
Fit to Page
Custom(25-400%)
198% 10x15cmiA4
If you want more than one copy, press
Number of Copies repeatedly until the
number of copies you want appears (up to 99).
Or press a or b to change the number of
copies.
186%10x15cmiLTR
141% A5iA4
100%
97% LTRiA4
When you have finished changing settings,
press Mono Start or Colour Start.
93% A4iLTR
The machine returns to its default settings
1 minute after it finishes copying.
69% A4iA5
83%
47% A4i10x15cm
Note
a
b
c
d
You can save some of the copy settings
you use most often by setting them as the
default. You can find instructions on how
to do this in the section for each feature.
Stop copying
Load your document.
Enter the number of copies you want.
Press Enlarge/Reduce.
Do one of the following:
 Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
3
To stop copying, press Stop/Exit.
 Press a or b to choose
Custom(25-400%). Press OK.
Press a or b repeatedly to enter an
enlargement or reduction ratio from
25% to 400%. Press OK.
e
4
Press Mono Start or Colour Start.
3
Making copies
d
Note
To change the default setting, follow the
instructions below:
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Page Layout is not available with
Enlarge/Reduce.
Changing copy speed and
quality
You can choose the speed and quality. The
factory setting is Normal.
Press
a
b
c
Press Mono Start or Colour Start.
a
b
Press Menu.
c
Press a or b to choose 3.Quality.
Press OK.
d
Press a or b to choose Normal, Fast or
Best.
Press OK.
e
Press Stop/Exit.
Press a or b to choose 2.Copy.
Press OK.
3
3
Normal Normal is the
recommended
mode for ordinary
printouts. This
produces good
copy quality with
good copy speed.
Fast
Fast copy speed
and lowest ink
consumption. Use
to save time
printing documents
to be proof-read,
large documents or
many copies.
Best
Use Best mode to
copy precise
images such as
photographs. This
provides the
highest resolution
and the slowest
speed.
Load your document.
Enter the number of copies you want.
Press Copy Quality repeatedly to
choose Normal, Fast or Best.
5
Chapter 3
Copy Options
3
Adjusting Density
3
You can adjust the copy density to make
copies darker or lighter.
Press
-nnonn+
Making N in 1 copies or a
poster (Page Layout)
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster.
Press
Off(1in1)
and then a or b to choose
Density
a
b
c
2in1(P)
2in1(L)
Enter the number of copies you want.
Press Copy Options and a or b to
choose Density.
Press OK.
-nnonn+
e
d
Press a or b to make a lighter or darker
copy.
Press OK.
e
Press Mono Start or Colour Start.
To change the default setting, follow the
instructions below:
a
b
and then a or b to
choose
Page Layout
a
b
Press a or b to make a lighter or darker
copy.
Press OK.
e
Press Stop/Exit.
Poster(3x3)
Enter the number of copies you want. 1
You can only make one copy at a time when
you are using Poster(3x3) layout.
Press Copy Options and a or b to
choose Page Layout.
Press OK.
d
Press a or b to choose 2in1(P),
2in1(L), 2in1(ID) 1, 4in1(P),
4in1(L), Poster(3x3)or
Off(1in1).
Press OK.
1
d
4in1(L)
c
Press a or b to choose 2.Copy.
Press OK.
Press a or b to choose 4.Density.
Press OK.
4in1(P)
Load your document.
1
Press Menu.
c
6
2in1(ID)
Load your document.
e
For details about 2 in 1 (ID), see 2 in 1 ID Copy
(Page Layout) uu page 8.
Press Mono Start to scan the
document. You can also press
Colour Start if you are making only one
colour copy.
If you are making a poster, the machine
scans the page and starts printing.
3
Making copies
f
After the machine has scanned the
page, press a (Yes) to scan the next
page.
Place the document face down in the
direction shown below:
 2in1(P)
Next Page?
a Yes b No
g
Place the next page on the scanner
glass.
Press OK.
 2in1(L)
3
Set Next Page
Then Press OK
h
Repeat steps f and g for each page of
the layout.
i
After all the pages have been scanned,
press b (No) to finish.
 4in1(P)
 4in1(L)
Note
• (P) means Portrait and (L) means
Landscape.
• Make sure the paper size is set to A4 or
Letter.
 Poster(3x3)
• You can only make one colour copy at a
time.
• You can only make one Poster copy at a
time.
• Enlarge/Reduce is not available with
Page Layout.
7
Chapter 3
2 in 1 ID Copy (Page Layout)
3
f
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or
Letter.
You can copy an identification card to the
extent permitted under applicable laws.
(uuProduct Safety Guide: Unlawful use
of copying equipment)
a
Next Page?
a Yes b No
g
Note
Place your identification card face down
at the left corner of the scanner glass.
After the machine has scanned the
page, press a (Yes) to scan the next
page.
Turn over the identification card and
place it at the left corner of the scanner
glass.
Press OK.
Set Next Page
Then Press OK
The machine scans the other side of the
card and prints the page.
Note
• You can only make one colour copy at a
time.
• Enlarge/Reduce is not available with
2in1(ID).
1
1
b
c
3 mm or greater (top, left)
Enter the number of copies you want.
Press Copy Options and a or b to
choose Page Layout.
Press OK.
d
Press a or b to choose 2in1(ID).
Press OK.
e
Press Mono Start to scan the first side
of the card. You can also press
Colour Start if you are making only one
colour copy.
8
A
Routine maintenance
Cleaning and checking
the machine
Cleaning the outside of the
machine
b
A
Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
A
A
A
Clean the outside of the machine as
follows:
Important
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
c
Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d
Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
e
Close the output paper tray cover and
put the paper tray firmly back in the
machine.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
a
Pull the paper tray (1) completely out of
the machine.
1
9
Cleaning the machine’s
printer platen
c
A
Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
WARNING
1
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen to avoid an electrical shock.
a
Using both hands, grasp the plastic tabs
on both sides of the machine and lift the
scanner cover until it locks securely in
the open position.
b
Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
10
2
d
Re-connect the power cord.
3
Routine maintenance
Cleaning the paper pick-up
rollers
a
Unplug the machine from the electrical
socket.
b
Pull the paper tray completely out of the
machine.
c
Open the Jam Clear Cover (1) at the
back of the machine.
A
Note
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth slightly
moistened with water.
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
A
1
d
1
Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
e
Close the Jam Clear Cover.
Make sure the cover is closed
completely.
f
Put the paper tray firmly back in the
machine.
g
Re-connect the power cord.
11
Checking the ink volume
A
You can check the ink that is left in the
cartridge.
a
b
Press Menu.
c
Press a or b to choose 3.Ink Volume.
Press OK.
The LCD shows the ink volume.
Press a or b to choose 1.Ink.
Press OK.
BK:-ooooonn+
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may
not be covered by your warranty. The
machine should be adequately insured with
the carrier.
Important
e
d
Press a or b to choose the colour you
want to check.
e
Press Stop/Exit.
Note
You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing
(Macintosh)
12
Packing and shipping
the machine
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this process
may lead to print problems and possible
damage to the print head.
a
b
Open the ink cartridge cover.
Remove all four ink cartridges. Press
the ink release lever above each
cartridge to release it.
(uuBasic User’s Guide: Replacing the
ink cartridges)
A
Routine maintenance
c
Install the green protective part and then
close the ink cartridge cover.
e
Do one of the following:
 If you have connected the machine
to your computer using the USB
interface cable, go to step f.
 If you have not connected the
interface cable, go to step h.
f
g
Important
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely in
the open position. Then unplug the
interface cable from the machine.
Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
1
2
h
1
3
Wrap the machine in the bag.
2
• If you are not able to find the green
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
d
Unplug the machine from the electrical
socket.
13
A
i
Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
j
Close the carton and tape it shut.
14
B
Glossary
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Density
Changing the Density makes the whole
image lighter or darker.
Greyscale
The shades of grey available for copying
and scanning.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
B
LCD (Liquid Crystal Display)
The display screen on the machine that
shows interactive messages during OnScreen Programming.
Menu mode
Programming mode for changing your
machine’s settings.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Temporary settings
You can choose certain copy options
without changing the default settings.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
15
C
Index
Numerics
N
2 in 1 ID Copy ............................................8
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
A
Apple Macintosh
See Software User's Guide.
C
Cleaning
paper pick-up rollers .............................11
printer platen .........................................10
ControlCenter
See Software User's Guide.
Copy
2 in 1 ID ...................................................8
density .....................................................6
enlarge/reduce ........................................4
page layout (N in 1) .................................6
poster ......................................................6
quality ......................................................5
I
ID Copy ......................................................8
Ink cartridges
checking ink volume ..............................12
L
LCD (Liquid Crystal Display)
Contrast ..................................................2
Language ................................................2
M
Macintosh
See Software User's Guide.
Memory Storage ........................................1
16
P
Packing and shipping the machine .......... 12
Power failure ............................................. 1
Print
report ...................................................... 3
Printing
See Software User's Guide.
R
Reducing
copies ..................................................... 4
Reports ...................................................... 3
how to print ............................................. 3
Network Configuration ............................ 3
User Settings .......................................... 3
WLAN Report ......................................... 3
S
Scanning
See Software User's Guide.
Shipping the machine .............................. 12
Sleep Mode ............................................... 1
T
Troubleshooting
checking ink volume ............................. 12
W
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
Visit us on the World Wide Web
http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
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