KX-FP270 KX-FP265 Comienzo Rápido (p. 129)

Quick Start
Model No.
KX-FP270
KX-FP265
Fax/Copy
OPERATING
INSTRUCTIONS
Telephone
To get started,
please read the
Quick Start section
(pages 4 to 13).
Initial
Preparation
Compact Plain Paper FAX
Answering
Device
Help
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
OR SEND A FAX TO 1-215-741-6376.
Comienzo Rápido (p. 129)
Comienzo rápido
en español (p. 129)
Please read these Operating Instructions
before using the unit and save for future
reference.
General
Information
This unit is designed for use in the United
States of America, and may not operate in
other countries. (See page 128 for more
details.)
● Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 128 para tener más
detalles.)
●
Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines the facsimile, telephone, telephone answering device and copier
features to provide you with more efficient office or home use. By utilizing these convenient
features, you can maximize the effectiveness of this unit.
Things you should keep record of
Attach your sales receipt here
For your future reference
Date of purchase
Serial number
(found on the bottom of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top
or bottom margin of the first message page when transmitting messages via telephone facsimile;
— Date and time of transmission,
— Identification of the business, entity or person(s) sending the facsimile, and
— Telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 29 to 32.
● Note that the images of copied or received documents will remain on the used film. When disposing of the
used film, use discretion.
● Do not rub or use an eraser on the printed side, as the print may smear.
● If you have not applied to the
service, you will not be able to use the IQ-FAX function (see
pages 57 to 59).
●
R
Trademarks
is a registered trademark of FaxSav Incorporated.
Hammermill
countries.
R
is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright
laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME
and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 1998
2
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a three prong grounded plug. If you do not
have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when
the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
servicenter.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING:
●
To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
OTHER INFORMATION
Keep the unit away from electrical noise
generating devices, such as fluorescent lamps
and motors.
● The unit should be kept free from dust, high
temperature and vibration.
● The unit should not be exposed to direct sunlight.
● Do not place heavy objects on top of this unit.
● Do not touch the plug with wet hands.
●
For assistance, call 1-800-435-7329.
3
Quick Start
Installation
Remove the shipping tape from the unit and paper stacker, and install as follows.
Shipping tape
Shipping tape
1
Cover
Film cartridge (See pages 23 and 24.)
A. Slide the cover open lever forward.
B. The cover is under tension to improve print quality.
Pull up hard enough to open.
C. Remove the leaflet from the unit.
D. If the film in the film cartridge is slack, tighten it by
Cover open
lever
winding the bottom side gears.
Correct
Incorrect
Tight
E. Install the film cartridge into the unit.
F. Make sure that the blue label on the
Blue label
cartridge matches the one on the unit.
G. Close the cover securely by pushing
down on both ends.
Bottom
side gears
Blue labels
Blue gear
Leaflet
4
For assistance, call 1-800-435-7329.
Quick Start
2
Paper stacker (See page 25.)
A. Lift the front of the unit, insert
3
the paper stacker into the slots
and slide it until it stops.
Paper tray (See page 26.)
A. Open the paper tray.
B. Insert the two tabs on the
paper tray into the slots on the
back of the unit.
Tab
Recording
paper set
lever
Slots
Bottom
4
Recording paper
(See pages 26 and 27.)
A. Pull the recording paper set lever
forward.
B. Fan the stack of paper to prevent
a paper jam and insert the paper
into the paper tray.
C. Move the recording paper set
lever back.
For assistance, call 1-800-435-7329.
5
Quick Start
Connections
1
Handset cord
2
Telephone line cord
A. Connect to the unit.
B. Connect to the handset.
A. Connect to “LINE” on the unit.
B. Connect to a single telephone line jack.
RJ11C
(
Line surge
protector
3
)
Power cord
A. Connect to the unit.
B. Connect to a power outlet.
120 V, 60 Hz
surge
( Power
)
protector
●
6
For further details, see page 28.
For assistance, call 1-800-435-7329.
Quick Start
Voice calls - making/answering
Voice calls - making
●
●
1
Lift the handset.
2
Dial the number.
3
When finished,
hang up the handset.
For further details, see page 34.
If you have problems making a call, see page 111.
For assistance, call 1-800-435-7329.
7
Quick Start
Voice calls - answering
●
●
8
1
When the unit rings,
lift the handset.
2
When finished,
hang up the handset.
For further details, see page 35.
If you have problems answering a call, see page 111.
For assistance, call 1-800-435-7329.
Quick Start
Fax - sending/receiving
Fax - sending
1
Open the document feeder tray.
2
Adjust the width of the
document guides to
the size of the document.
3
Insert the document until
a single beep is heard and
the unit grabs the document.
FA
(up t CE DOW
o 15
page N
s)
●
●
4
Press DIGITAL SP-PHONE .
5
Dial the fax number.
6
When a fax tone is heard,
press START/COPY/SET .
For further details, see page 54.
If you have problems sending a fax, see pages 111 and 112.
For assistance, call 1-800-435-7329.
9
Quick Start
Fax - receiving
●
●
●
1
When the unit rings, lift the handset.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press START/COPY/SET .
3
Hang up the handset.
For further details, see page 72.
You can select which way to receive calls according to your needs.
See pages 70 and 71.
If you have problems receiving a fax, see page 112.
10
For assistance, call 1-800-435-7329.
Quick Start
Copy - making
1
Open the document feeder tray.
2
Adjust the width of the
document guides to
the size of the document.
3
4
5
6
●
●
Insert the document until
a single beep is heard and
the unit grabs the document.
● Make sure the handset
is on the unit.
FA
(up t CE DOW
o 15
page N
s)
Press START/COPY/SET .
Enter the number of copies (up to 99).
Press START/COPY/SET .
For further details, see page 87.
If you have problems making a copy, see page 113.
For assistance, call 1-800-435-7329.
11
Quick Start
Operating the answering device
Setting the unit to receive voice messages and fax messages
automatically
1
Press AUTO ANSWER until the
AUTO ANSWER light turns on.
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
ON
2
●
●
Make sure that the display
shows “TAD/FAX MODE”.
If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns
on, the setting needs to be changed to the TAD/FAX mode. See page 73.
For further details, see page 89.
12
For assistance, call 1-800-435-7329.
Quick Start
Listening to recorded messages
1
Press PLAY MESSAGES when the
PLAY MESSAGES light is flashing or on.
● When the PLAY MESSAGES light is:
— flashing, the unit will only
play the new messages.
— on, the unit will play all
the messages.
PLAY
MESSAGES
FLASH/ON
●
For further details, see page 94.
Erasing recorded messages
Erasing a specific message
1
Press ERASE while listening to
the message you want to erase.
Erasing all the messages
●
1
Press ERASE after listening
to all of the messages.
2
Press START/COPY/SET .
3
Press START/COPY/SET again.
For further details, see page 94.
For assistance, call 1-800-435-7329.
13
Table of Contents
Initial
Preparation
Accessories
Included accessories ................
Accessory order information .............
17
18
Help Button
Help function ...................
19
Finding the
Controls
Location .....................
Overview .....................
20
22
Setup
Film cartridge ...................
Paper stacker ...................
Paper tray ....................
Recording paper ..................
Connections ...................
Date and time, your name and facsimile telephone number .
23
25
26
26
28
29
Volumes
Adjusting volumes .................
33
Making and
Answering Calls
Voice calls - making ................
Voice calls - answering ...............
TONE, FLASH and PAUSE buttons .........
Dialing mode (touch tone or pulse) ..........
34
35
36
37
One-Touch
Dial
Storing names and telephone numbers in the
One-Touch Dial .................
Making a voice call using the One-Touch Dial .....
38
40
JOG DIAL
Storing names and telephone numbers in the
JOG DIAL directory ...............
Making a voice call using the JOG DIAL directory ...
41
44
Telephone
Caller ID
Fax/Copy
14
Caller ID service from the phone company ......
Viewing the Caller ID list on the display ........
Calling back from the Caller ID list ..........
Storing a telephone number in the One-Touch Dial and
JOG DIAL directory from the Caller ID list .....
Erasing a name/number from the Caller ID list .....
Storing your area code ...............
Automatic Caller ID list ...............
45
46
47
48
49
51
52
Voice Contact
Talking to the caller after fax transmission or reception . 53
Sending Faxes
Sending a fax manually ...............
Sending a fax using the One-Touch Dial .......
Sending a fax using the JOG DIAL directory ......
IQ-FAX ......................
Documents you can send ..............
Sending faxes by following the voice guide ......
Sending report for confirmation ...........
Automatic journal report ..............
Delayed transmission (sending a fax at a specified time) .
From memory ...................
Multiple stations ..................
Overseas .....................
Connecting tone ..................
For assistance, call 1-800-435-7329.
54
55
56
57
60
61
62
63
64
65
66
68
69
Receiving Faxes
Making a copy ...................
87
Setup
TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) ...
Answering
Device
89
Pre-recorded greeting messages ..........
Recording your own greeting messages .......
Erasing your own recorded greeting messages ....
Recording time for the TAD/FAX greeting message ..
90
91
92
93
Greeting
Playing Messages Listening to recorded messages ...........
95
Remote
Operation
Operating from a remote location ...........
Setting the remote operation ID ...........
From a remote touch tone telephone .........
97
98
99
Options
Transferring recorded messages to another phone ...
Ring count in the TAD/FAX mode ..........
Incoming message recording time ..........
Message alert (beeps when a voice message is received).
Recording time alert (beeps when memory is almost full) .
Setting the ICM monitor ...............
102
105
106
106
107
107
Error Messages
Reports ......................
LCD display ....................
108
109
Operations
When a function does not work, check here before
requesting help .................
If a power failure occurs ..............
111
114
Jams
Recording paper jam ................
Sending document jams ..............
Sending document does not feed, or multi-feeds ....
115
117
117
Ink Film
How much film you have left .............
Replacing the film or film cartridge ..........
118
118
Cleaning
Document feeder .................
Thermal head and black bar .............
120
120
For assistance, call 1-800-435-7329.
15
Comienzo rápido
en español (p. 129)
Memo message (leaving a message for others or yourself) . 96
Telephone conversation ..............
96
General
Information
Recording
Help
Help
94
94
Answering
Device
Erasing recorded messages .............
Functions while playing a message (repeating, skipping
and stopping) ..................
Fax/Copy
Copying
Telephone
78
82
82
83
84
84
85
86
Fax/Copy
70
72
73
75
76
Initial
Preparation
Setting the unit to receive calls ...........
TEL mode (answering all calls manually) .......
FAX ONLY mode (all calls are received as faxes) ...
Setting up with a computer .............
Distinctive Ring service (ring pattern detection feature) .
TEL/FAX mode (receiving voice calls with rings and
fax calls without rings when you are near the unit) ..
Extension telephone ................
Fax activation code ................
Other size documents ...............
Memory reception alert ...............
Friendly reception .................
Pager call - when your unit receives a fax .......
Film detection ...................
Reports
General
Information
Comienzo
rápido en
español
16
Printing the feature settings, telephone numbers,
the journal, printer test list and Caller ID list .....
121
Fax Voice
Guidance
Fax voice guidance
122
Display Contrast
Changing the LCD display contrast ..........
123
Reset
Resetting the advanced features ...........
123
................
FCC Information List of FCC requirements and information .......
124
Warranty
Limited Warranty .................
Servicenter Directory ................
Notes for product service and shipping the product ...
125
126
127
Specifications
Technical data about this product
128
..........
Comienzo rápido en español ....................
129
Index ................................
138
Features Summary Summary of user programmable features .......
140
For assistance, call 1-800-435-7329.
Accessories
To order, call toll free 1-800-435-7329 or see the fax order instructions on page 18.
Power cord ......
1 pc.
Part No. PQJA200Z
Telephone line
cord ..........
Handset ........
1 pc.
1 pc.
Part No. PFJXE0105Z
1 pc.
Film cartridge .... 1 pc.
(with free starter film)
Handset cord .... 1 pc.
Part No. PQJA212M
Part No. PQJA59V
Paper stacker .... 1 pc.
Paper tray ......
Part No. PFZE1FP250M
Part No. PFYEFP200M
If any items are missing or damaged, check with the place of purchase.
The part numbers listed above are subject to change without notice.
● Save the original carton and packing materials for future shipping and transporting of the unit.
●
●
To order accessories, call toll free 1-800-435-7329.
17
Initial
Preparation
Included accessories
Accessories
Accessory order information
The free starter film is only 20 meters (65') long. We recommend that you buy regular film
[100 m (328')] for uninterrupted use of your unit.
For best results, use Panasonic replacement film, KX-FA135 or KX-FA136.
To order, call toll free 1-800-435-7329 or see the fax order instructions below.
Fax order: Please send a fax to 1-800-237-9080. Include: Your name, shipping address,
telephone number, credit card type, number, expiration and your signature, order
part number and quantity, delivery method – overnight, 2nd day, or ground.
Model No.
Description
Specifications
KX-FA135
Film cartridge
1 cartridge and 1 film [216 mm x 100 m (81/2" x 328') roll]
(The film has already been installed in the cartridge.)
KX-FA136
Replacement film
2 films [216 mm x 100 m (81/2" x 328') rolls]
(Film only. Use with your original cartridge.)
Note:
● The film is not reusable. Do not rewind and use the film again.
● The films above can be used with your unit even though your unit’s model number
(KX-FP270/KX-FP265) is not listed on the film’s box.
18
To order accessories, call toll free 1-800-435-7329.
Help Button
Initial
Preparation
Help function
You can print a quick reference for assistance as follows.
1
Press HELP .
2
Press
or
until the desired item is
displayed. The following items are available.
Display:
PRESS[▼ ▲]&[SET]
1. How to program your unit
1.HOW TO SET UP
2. How to store names in the JOG
DIAL directory and how to dial them
2.JOG/AUTO DIAL
3. Help with problems operating
answering device
HELP
START/COPY/SET
3.TAD OPERATION
/
4. Help with problems sending faxes
4.FAX SENDING
5. Help with problems receiving faxes
5.FAX RECEIVING
6. How to use the copier function
6.COPIER
7. Frequently asked questions and
answers
7.Q and A
8. Explanation of error messages
shown on the display
8.ERRORS
9. List of available reports
9.REPORTS
10. How to use the Caller ID service
10.CALLER ID
3
Press START/COPY/SET .
PRINTING
Note:
● When you press HELP during programming, the unit
will print out a quick reference for that feature.
For assistance, call 1-800-435-7329.
19
Finding the Controls
Location
●
Used to send faxes using the IQ-FAX function (p. 59).
●
●
●
Used to erase recorded messages (p. 94).
Used to erase your own recorded greeting messages (p. 92).
●
●
●
Used to play recorded messages (p. 94).
Used to record greeting messages (p. 91).
Used to record memo messages and a telephone conversation (p. 96).
●
Dial keypad
●
Used for the Caller ID service (p. 46 to 49).
Used to change from
pulse to tone during
dialing (p. 36).
GHI
Used to print a quick
reference (p. 19).
ABC
DEF
JKL
MNO
Display panel
MEMORY%
HELP RECORD
PQRS
TUV
PLAY
MESSAGES
CALLS
CALLER ID
ERASE SEARCH
WXYZ
IQ-FAX
OPER
AUTO ANSWER
TAD/FA X ON
VOLUME
RINGER/HANDSET/SPEAKER
FILM REMAINING
TONE
FLASH
REDIAL /PAUSE
MUTE
STOP
SLOW
ZOOM
COLLATE
START/COPY/ SET
QUICK
DIGITAL
SP-PHONE
Used as a hookswitch
(p. 36).
● Used for slow
playback (p. 95).
●
●
Used to redial the last
number dialed (p. 34, 54).
● Used to insert a pause
during dialing (p. 36).
●
Used for speakerphone
operation.
Used to adjust volumes (p. 33).
Used to select feature settings
during programming.
● Used to turn on/off the auto
● In the copy mode, used to select
answer mode (p. 70, 71).
an enlargement/reduction rate
(p. 87, 88).
●
●
●
●
20
Used to stop an operation
or cancel programming.
● Used to delete a character
or number (p. 30, 32, 41).
●
Used for voice muting
(p. 34).
● Used for quick playback
(p. 95).
●
●
●
Used to initiate fax transmission, reception or copying.
Used to store a setting during programming.
Used to check the amount of remaining film (p. 118).
In the copy mode, used to choose “Collated” or “Uncollated” (p. 87).
Finding the Controls
Initial
Preparation
Used for transmission to multiple
stations (p. 66, 67).
● Used to insert a hyphen (p. 31, 38, 39).
●
●
Used to select a resolution
(p. 54).
●
Used to insert one character or one space
(p. 30, 31, 39).
●
Used for the One-Touch Dial (p. 38, 40, 55).
Used as command keys (p. 31, 39).
●
1 BROAD CAST
4
6 HYPHEN
9
2
5
7 INSERT
10
3
NAME/TEL NO.
8 SECRET
LOWER
RESOLUTION
MENU
Used to confirm a stored telephone number
(p. 44).
● Used to select stations 6–10 for the One-Touch
Dial (p. 38, 40, 55).
●
●
Used to keep the telephone number
secret (p. 38, 39, 41).
●
Used to store or edit names and telephone
numbers (p. 38, 41, 42, 66).
●
Used to initiate or exit programming.
DIRECTORY
PROGRAM
FWD
SKIP
JOG D
DIAL
IAL
MESSAGES
BACK
REPEAT
MIC
Used to talk with the other party
when using the speakerphone.
● Used to record greeting messages
and memo messages.
●
Used to search for a stored name
(p. 44, 56).
● Used to select characters during
programming (p. 31, 39).
● Used to select the basic features during
programming (p. 140).
● Used to skip and/or repeat the recorded
messages in the answering device (p. 95).
●
21
Finding the Controls
Overview
Document feeder tray
Paper tray
Document guides
Document entrance
Recording paper
entrance
Speaker
Recording paper
set lever
Cover open lever
Cover
Paper stacker
Document exit
Recording paper exit
22
Setup
The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages.
Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your
Panasonic plain paper fax machine.
Full size replacement film kits:
● KX-FA135 Film cartridge
Complete kit includes: Film roll, gears and cartridge.
(Prints about 330 letter size pages.)
● KX-FA136 Replacement film Two replacement film rolls only. Use these film rolls to refill the cartridge.
(Both rolls print a total of about 660 letter size pages.)
Caution:
● The film can only be used once. When the unit displays “FILM EMPTY”, refill or replace the cartridge with
one of the kits above (see page 18 for ordering instructions). If the film is rewound, the print quality will be
greatly reduced, and the unit may jam.
1
Remove the shipping tape from the unit.
Shipping tape
2
Slide the cover open lever forward.
Cover open
lever
3
The cover is under tension to improve print
quality. Pull up hard enough to open.
Cover
(continued)
23
Initial
Preparation
Film cartridge
Setup
4
Remove the leaflet from the unit.
Leaflet
5
If the film in the film cartridge is slack, tighten it
by winding the bottom side gears.
Blue label
Incorrect
Correct
Tight
Bottom side
gears
6
Install the film cartridge into the unit.
Film
Film cartridge
Installation label
7
Make sure that the blue label on the cartridge
matches the one on the unit.
Blue labels
Blue gear
8
24
Close the cover securely by pushing down on
both ends.
Setup
1
Remove the shipping tape from the paper
stacker.
2
Lift the front of the unit and insert the paper
stacker into the slots.
Initial
Preparation
Paper stacker
Bottom
Slots
3
Confirm if the paper stacker is locked into the
center slots.
4
Slide the paper stacker until it stops.
Shipping tape
Paper
stacker
Paper
stacker
Center slots
Paper stacker
Using legal size paper
1
Press the dotted area on the paper stacker
extender.
Dotted area
POUSSER POUR OUVRIR
PUSH TO OPEN
Paper stacker extender
2
Open the paper stacker extender.
Paper stacker
extender
25
Setup
Paper tray
1
Open the paper tray.
2
Insert the two tabs on the paper tray into the slots
on the back of the unit.
● Do not place the unit in areas where the paper
tray may be obstructed by a wall, etc.
Paper tray
Tabs
Paper tray
Slots
Recording paper
Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 (20 lb.)
paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper.
For best results, use inkjet paper like Hammermill Jet Print. If you use other types of paper, the print
quality may be affected.
R
1
26
Pull the recording paper set lever forward.
Recording paper
set lever
Setup
Fan the stack of paper to prevent a paper jam
and insert the paper into the paper tray.
● The height of the stack of the paper should not
exceed the upper limit on the paper tray,
otherwise the paper may jam or multi-feed.
● The paper should not be over the tab.
● If the paper is not inserted correctly, readjust
the paper or the paper may jam.
Correct
Upper limit
Tab
Incorrect
Stack of
paper
Paper tray
3
Move the recording paper set lever back.
Recording paper
set lever
Note:
● Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or those
used for resumes.
● Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause
a paper jam.
● Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,
damaged or wrinkled.
● Avoid double-sided printing.
● Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam
may occur.
Adding paper to the paper tray
1. Pull the recording paper set lever forward.
● The unit will beep and the following message will
be displayed.
Display:
CHECK LEVER
Recording paper
set lever
2. Remove the installed paper.
3. Add paper to the removed paper and straighten it.
4. Fan the stack of paper and insert it into the paper
tray.
5. Move the recording paper set lever back.
27
Initial
Preparation
2
Setup
Connections
1
2
3
Connect the handset cord.
Connect the telephone line cord.
Connect the power cord.
● When the power is turned on for
the first time, the unit will print
some basic information.
Power cord
120 V, 60 Hz
surge
( Power
)
protector
Handset cord
RJ11C
Connect to “LINE”.
surge
( Line
protector )
Telephone
line cord
Note:
● The warranty does not cover damage due to power line surges or lightning.
For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
● When you operate this product, the power outlet should be near the product and easily accessible.
● If the following message is displayed when the unit is plugged in, the recording paper set lever will be released.
Display:
CHECK LEVER
Move the lever back (see step 3 on page 27).
Automatic dialing mode setting
●
When the telephone line cord and the power cord are connected, the unit will automatically start to detect the
dialing mode.
Display:
CHECKING LINE
Wait until one of the following messages is displayed.
— If your line has touch tone service:
LINE IS TONE
— If your line has rotary pulse dial service:
LINE IS PULSE
If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when
power is restored.
● You can change the dialing mode setting manually. See page 37.
● If you connect the power cord before connecting the telephone line cord, the following messages will be
shown alternately.
●
INSERT TEL LINE
Connect the telephone line cord.
28
NO TEL LINE
Setup
You should program the date and time, your logo and facsimile telephone number. This information will be
printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.
Your logo
Example:
Your facsimile telephone number
FROM : Panasonic Fax
FAX NO. : 1234567
Date and time
Feb. 26 1998 04:02PM
P1
Fax Correspondence
Setting the date and time
1
Press MENU .
2
Press
3
Press START/COPY/SET .
Display:
1.SYSTEM SET UP
, then 0 1 .
SET DATE & TIME
7
8
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
Dial keypad
4
]
MENU
M:01/D:01/Y:98
Cursor
Enter the correct month/day/year by selecting
each 2 digits using the dial keypad or JOG DIAL .
If using JOG DIAL , press
to move the
cursor.
Example (using the dial keypad): Aug. 10, 1998
Press 0 8 1 0 9 8 .
STOP
M:08/D:10/Y:98
START/COPY/SET
5
Press START/COPY/SET .
6
Enter the correct hour/minute by selecting each
2 digits using the dial keypad or JOG DIAL .
TIME:
JOG DIAL
12:00AM
If using JOG DIAL , press
to move the
cursor.
Press
to select “AM” or “PM”.
Example (using the dial keypad): 3:15PM
1. Press 0 3 1 5 .
TIME:
2. Press
03:15AM
until “PM” is displayed.
TIME:
/
03:15PM
Note:
● The
key can be used to select “AM” or
“PM” wherever the cursor is located.
● The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
Press
or
to move the cursor to the
incorrect number, then make the correction.
● If you press STOP while programming, the
display will return to the previous one.
●
29
Initial
Preparation
Date and time, your name and facsimile
telephone number
Setup
Setting your logo
The logo can be your company, division or name.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
Dial keypad
Display:
One-Touch
Dial keys
MENU
1.SYSTEM SET UP
, then 0 2 .
YOUR LOGO
LOGO=
STOP
4
Enter your logo, up to 30 characters, by using the
dial keypad or JOG DIAL (see the next page).
/
START/COPY/SET
JOG DIAL
Example (using the dial keypad): Bill
1. Press 2 twice.
INSERT
LOGO=B
Cursor
2. Press 4 six times.
LOGO=Bi
3. Press 5 six times.
LOGO=Bil
4. Press
to move the cursor to the next
space and press 5 six times.
LOGO=Bill
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
To correct a mistake
●
Press
or
to move the cursor to the
incorrect character, then make the correction.
To delete a character
●
Move the cursor to the character you want to delete
and press STOP .
30
]
To insert a character
1. Press
or
to move the cursor to the
position to the right of where you want to
insert the character.
2. Press INSERT (One-Touch Dial key 2) to
insert a space and enter the character.
Setup
To select characters with the dial keypad
Keys
Dial
keys
One-Touch
Dial keys
Characters
1
1
[
]
{
}
+
–
2
A
B
C
a
b
c
2
3
D
E
F
d
e
f
3
4
G
H
I
g
h
i
4
5
J
K
L
j
k
l
5
6
M
N
O
m
n
o
6
7
P
Q
R
S
p
q
r
8
T
U
V
t
u
v
8
9
W
X
Y
Z
w
x
0
0
(
)
!
/
=
s
7
y
z
9
"
#
$
,
.
_
%
&
¥
1
HYPHEN key (Used to insert a hyphen.)
2
INSERT key (Used to insert one character or one space.)
‚
:
;
?
|
@
^
’
¤
key (Used to move the cursor to the left.)
Arrow
keys
key (Used to move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate JOG DIAL until the desired character
is displayed.
2. Press
●
to move the cursor to the next space.
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
JOG DIAL
Capital
alphabet
Lower case
alphabet
Number
: Rotating to
the right
: Rotating to
the left
Symbol
31
Initial
Preparation
Pressing the dial keys will select a character as shown below.
Setup
Setting your facsimile telephone number
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Enter your facsimile telephone number up to 20
digits using the dial keypad or JOG DIAL .
Dial keypad
Display:
MENU
1.SYSTEM SET UP
, then 0 3 .
YOUR FAX NO.
NO.=
If using JOG DIAL , press
cursor.
Example:
/
START/COPY/SET
NO.=1234567
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
Note:
● The
STOP
to move the
JOG DIAL
]
button replaces a digit with a space and the
button a “+”.
Example (using the dial keypad): +234 5678
2 3 4
5 6 7 8 .
Press
To correct a mistake
●
Press
or
to move the cursor to the
incorrect number, then make the correction.
32
To delete a number
●
Move the cursor to the number you want to
delete and press STOP .
Volumes
Initial
Preparation
Adjusting volumes
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
¡ To turn the ringer off:
1. Press
repeatedly until the following message
is displayed.
RINGER OFF= OK?
Display:
YES: PRESS SET
2. Press START/COPY/SET .
●
To turn the ringer back on, press
START/COPY/SET
.
/
¡ While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and will
display the following.
INCOMING CALL
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press
or
.
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press
or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
(see page 122).
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.
33
Making and Answering Calls
Voice calls - making
1
2
Press DIGITAL SP-PHONE or lift the handset.
Display:
Dial keypad
TEL=
Handset
Dial the telephone number.
Example:
●
TEL=2345678
If you misdial, hang up and dial again.
3
When the other party answers, talk into the
microphone or handset.
4
When finished, press DIGITAL SP-PHONE or
hang up the handset.
/
MUTE
Microphone
DIGITAL SP-PHONE
REDIAL/PAUSE
To redial the last number
1. Press DIGITAL SP-PHONE or lift the handset.
2. Press REDIAL/PAUSE .
WAITING REDIAL
To mute your voice to the other
party
1. Press MUTE during a telephone conversation.
Display:
<MUTE>
The other party cannot hear you, but you can
hear them.
2. To resume the conversation, press MUTE .
●
34
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party,
adjust the volume using
or
.
● If you and the other party speak at the same
time, parts of your conversation will be cut
off.
● To switch to the handset, lift the handset.
To switch back to the speakerphone, press
DIGITAL SP-PHONE .
●
If the line is busy when using the
DIGITAL SP-PHONE button, the unit will
automatically redial the number up to 14 times.
● During redial, the following will be displayed.
●
Display:
Hints for the speakerphone
operation
●
Making and Answering Calls
Voice calls - answering
1
When the unit rings, press DIGITAL SP-PHONE
or lift the handset.
Handset
2
When finished, press DIGITAL SP-PHONE or
hang up the handset.
Telephone
MUTE
/
DIGITAL SP-PHONE
35
Making and Answering Calls
TONE, FLASH and PAUSE buttons
TONE button
TONE
The TONE ( ) button is used for rotary pulse dial
services and allows you to temporarily change from the
pulse to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
the pulse mode.
FLASH button
The FLASH button functions as the hookswitch on a
regular telephone. If you misdial a telephone number,
press the FLASH button firmly.
REDIAL/PAUSE
FLASH
The FLASH button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting.
For further details, contact your host exchange supplier
or local telephone company.
Entering pauses
When the REDIAL/PAUSE button is pressed during
dialing, a pause will be inserted. Pressing
REDIAL/PAUSE once creates a 5 second pause.
Example 1:
When your unit is connected to a host exchange, insert
a pause before the telephone number to get an outside
line.
9
PAUSE
Telephone number
Line access code
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the telephone
number.
International
access code
36
Country
code
Telephone
number
PAUSE
PAUSE
Note:
● TONE, FLASH and PAUSE can be stored
into a telephone number in the One-Touch
Dial and the JOG DIAL directory.
Making and Answering Calls
Dialing mode (touch tone or pulse)
When the unit is turned on, the unit will automatically set the dialing mode to “TONE” or “PULSE” if this feature
is set to “AUTO”.
If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Press
1.SYSTEM SET UP
Telephone
Display:
MENU
, then 1 3 .
DIALING MODE
MODE=AUTO
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Note:
● If you change to a different telephone company and
this company uses a different dialing mode, reset the
dialing mode.
37
One-Touch Dial
Storing names and telephone numbers in the
One-Touch Dial
The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed
numbers. 10 stations are available.
● The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key
(BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 66 and 67.
1
Press DIRECTORY PROGRAM .
Display:
PRESS STATION
Dial keypad
LOWER
HYPHEN
One-Touch
SECRET
Dial keys
OR USE JOG-DIAL
2
For stations 1–5
Press one of the One-Touch Dial keys.
●
If you select One-Touch Dial key 1, select
“DIAL MODE” by pressing
. Then press
START/COPY/SET to go to the next prompt.
For stations 6–10
Press LOWER , then press one of the One-Touch
Dial keys.
3
Example:
4
5
Enter the telephone number up to 30 digits.
● To enter a hyphen in a telephone number, press
HYPHEN (One-Touch Dial key 1).
Example:
Example:
<S02>=
Example:
John
<S02>
To keep the telephone number
secret
REGISTERED
PRESS STATION
OR USE JOG-DIAL
7
Helpful hints:
● To confirm the stored telephone numbers
and station names, print a telephone number
list (see page 121).
● The stored names in the One-Touch Dial can
be searched for using the JOG DIAL directory.
<S02>=1114497
Press START/COPY/SET .
●
DIRECTORY PROGRAM
NAME=John
Press START/COPY/SET .
6
START/COPY/SET
Enter the station name, up to 10 characters, by
following the instructions on the next page.
To program other stations, repeat steps 2 to 6.
Press DIRECTORY PROGRAM to exit the
program.
Press SECRET (One-Touch Dial key 3) after
entering the telephone number in step 5.
● Once a secret number is set, it cannot be
viewed.
● The telephone number will not appear on the
telephone number list.
● Pressing SECRET does not count as a
digit.
To edit a stored station name
and number
Enter the desired name in step 3.
Enter the desired number in step 5.
To erase a stored station name and number,
see page 43.
38
One-Touch Dial
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
One-Touch
Dial keys
1
[
]
{
}
+
–
/
=
2
A
B
C
a
b
c
2
3
D
E
F
d
e
f
3
4
G
H
I
g
h
i
4
5
J
K
L
j
k
l
5
6
M
N
O
m
n
o
6
7
P
Q
R
S
p
q
r
s
7
8
T
U
V
t
u
v
8
9
W
X
Y
Z
w
x
y
z
9
0
0
(
)
!
"
#
$
,
.
_
%
&
¥
‚
:
;
?
|
@
^
’
¤
Telephone
Dial
keys
1
1
HYPHEN key (Used to insert a hyphen.)
2
INSERT key (Used to insert one character or one space.)
3
SECRET key (Used to keep the telephone number secret.)
key (Used to move the cursor to the left.)
Arrow
keys
key (Used to move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
Note:
● A hyphen entered in a telephone number is counted as two digits.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate JOG DIAL until the desired character
is displayed.
2. Press
●
to move the cursor to the next space.
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
Lower case
alphabet
JOG DIAL
Number
: Rotating to
the right
: Rotating to
the left
Symbol
39
One-Touch Dial
Making a voice call using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see
page 38).
1
Press DIGITAL SP-PHONE or lift the handset.
Display:
●
2
TEL=
Handset
Confirm that there are no documents in the
document feeder tray.
For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
Example:
One-Touch
Dial keys
TEL=<John>
JOG DIAL
3
When the other party answers, talk into the
microphone or handset.
DIGITAL SP-PHONE
LOWER
Microphone
4
When finished, press DIGITAL SP-PHONE or
hang up the handset.
Helpful hints:
● To confirm the items stored in the One-Touch Dial,
print a telephone number list (see page 121).
● You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate JOG DIAL until the desired name is
displayed, then press DIGITAL SP-PHONE or lift
the handset.
40
JOG DIAL
Storing names and telephone numbers
in the JOG DIAL directory
For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for
the KX-FP270, 60 stations for the KX-FP265) in addition to the One-Touch Dial. For your convenience, the
following 2 stations have been preprogrammed in the JOG DIAL directory.
Telephone
HELP-FAX (1-800-435-7329): If you cannot correct the problem after trying the help function (see page 19),
call using this station (see page 44).
IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call
using this station (see page 44).
If you do not need the above stations, you can edit or erase them (see pages 42 and 43).
1
Press DIRECTORY PROGRAM .
Display:
SECRET
Dial keypad
PRESS STATION
OR USE JOG-DIAL
2
Rotate JOG DIAL until the following is displayed.
3
Enter the name, up to 10 characters, by following
the instructions on page 39.
NAME=
Example:
4
/
NAME=Alice
STOP
START/COPY/SET
DIRECTORY PROGRAM
Press START/COPY/SET .
NO.=
5
Enter the telephone number up to 30 digits.
6
Press START/COPY/SET .
Example:
JOG DIAL
NO.=5552233
Note:
To confirm the stored names and telephone
numbers, print a telephone number list (see
page 121).
● You can store items during a telephone
conversation.
● When the following message is displayed in
step 6, you can only store 5 items.
●
REGISTERED
Display:
SPACE=
5 DIRS.
If the unit shows “JOG-DIAL FULL” in step 1,
there is no space to store new stations. Edit
or erase unnecessary stations (see pages 42
and 43).
● By rotating JOG DIAL to the right, stored
items can be displayed. The order is as follows:
alphabet, number, symbol and telephone
number (when a name is not stored).
●
NAME=
●
7
To program other items, repeat steps 3 to 6.
Press DIRECTORY PROGRAM to exit the
program.
To correct a mistake
●
Press
or
to move the cursor to the
incorrect character, then make the correction.
To delete a character
●
Move the cursor to the character you want to
delete and press STOP .
To keep the telephone number secret
Press SECRET (One-Touch Dial key 3) after
entering the telephone number in step 5.
● Once a secret number is set, it cannot be viewed.
● The telephone number will not appear on the
telephone number list.
● Pressing SECRET does not count as a digit.
41
JOG DIAL
Editing a stored name and number
1
Rotate JOG DIAL until the desired name is
displayed.
Mary
Example:
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
DELETE=#
to select “EDIT”.
NAME=Mary
●
If you do not need to edit the name, skip to step 5.
4
Edit the name by following the instructions on
page 39.
5
Press START/COPY/SET .
JOG DIAL
START/COPY/SET
DIRECTORY PROGRAM
Example:
●
NO.=0123456
If you do not need to edit the telephone number,
skip to step 7.
6
Edit the telephone number. For further details, see
page 41.
7
Press START/COPY/SET .
42
Dial keypad
REGISTERED
JOG DIAL
Erasing a stored name and number
You can also erase a name and number stored in the One-Touch Dial by following the instructions below.
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
ERASE
Telephone
1
Rotate JOG DIAL until the desired name is
displayed.
Smith
Example:
DELETE=#
to select “DELETE”.
DELETE OK?
STOP
YES: PRESS SET
●
4
If you do not want to erase the item, press STOP .
JOG DIAL
START/COPY/SET
DIRECTORY PROGRAM
Press START/COPY/SET .
DELETED
●
The stored name and number are deleted.
Note:
● You can use the ERASE key to erase a name and
number. Press ERASE after rotating JOG DIAL in
step 1, then press START/COPY/SET .
43
JOG DIAL
Making a voice call using the JOG DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (see page 41).
1
2
Rotate JOG DIAL until the desired name is
displayed.
Lisa
Example:
Dial keypad
Handset
Press DIGITAL SP-PHONE or lift the handset.
●
The unit will start dialing automatically.
DIALING
3
When the other party answers, talk into the
microphone or the handset.
STOP
JOG DIAL
TEL=<Lisa>
4
DIGITAL SP-PHONE
When finished, press DIGITAL SP-PHONE or
hang up the handset.
Microphone
Note:
● If the desired name has not been stored,
press STOP and dial the number manually.
Helpful hint:
● To confirm the items stored in the directory, print a
telephone number list (see page 121).
To search for a name by the initial
Example: When you want to search for the name
“Lisa”
1. Rotate JOG DIAL until any name is displayed.
Example:
3. Rotate JOG DIAL to the right until “Lisa” is
displayed.
Lisa
●
To stop the operation, press STOP .
4. Press DIGITAL SP-PHONE or lift the handset,
and the unit will automatically dial the number.
Note:
● When you want to search for symbols (not alphabet
or numbers), press the
key in step 2.
44
To confirm a stored telephone
number
1. Rotate JOG DIAL until the desired name is
displayed.
Example:
Allan
2. Press 5 repeatedly until any name with the
initial “L” is displayed (see the character table on
page 39).
Larry
NAME/TEL NO.
Kim
2. Press NAME/TEL NO. .
4567890
●
To stop the operation, press STOP .
3. Press DIGITAL SP-PHONE or lift the handset,
and the unit will automatically dial the number.
Caller ID
Caller ID service from the phone company
This unit is compatible with a Caller ID service offered by your local telephone company. To use this
feature, you must subscribe to a Caller ID service.
Caller ID and its capabilities
The unit also stores the caller’s information and prints a list automatically after every 35 calls.
● To set this feature, see page 52.
● To print out the Caller ID list manually, see page 121.
Important:
● When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings:
— TAD/FAX mode ring count (p. 105)
— FAX ONLY mode ring count (p. 74), and
— TEL/FAX delayed ring count (p. 81).
How Caller ID is displayed
1
When a call is received, the display will show the
caller’s name after the first ring.
Example:
2
ROGER DAVIS
You can display the caller’s name and number
respectively by pressing NAME/TEL NO. .
ROGER DAVIS
123-456-7890
3
After hanging up, the caller’s information (name,
telephone number and the time of the call) will
automatically be saved in the Caller ID list (see
page 52).
NAME/TEL NO.
Note:
● If the caller’s name and number cannot be received, the following message will be displayed.
Display:
NO NAME RCVD
● When
the unit is connected to a PBX system, you may not receive the caller’s information. Consult with your PBX supplier.
● The Caller ID service is currently provided in calling areas by caller identification technology. When the
caller’s information cannot be received, the display will show as follows.
— If the caller dialed from an area which does not provide the Caller ID service:
OUT OF AREA
— If the caller has requested not to send their information:
PRIVATE CALLER
— If the caller made a long distance call:
LONG DISTANCE
45
Telephone
Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling
party information (name has priority) will be displayed after the first ring.
By using Caller ID, you have the option of whether or not to answer the call depending on the caller.
Caller ID
Viewing the Caller ID list on the display
The unit stores the caller’s information and makes a list of up to 35 callers in chronological order.
When the memory is full and the unit receives a new call, the oldest data will be automatically erased.
With the Caller ID list, the following convenient features are available.
— Viewing who has called you on the display (See below.)
— Dialing a telephone number from the list (See page 47.)
— Storing a telephone number for automatic dialing from the list (See page 48.)
— Printing out a Caller ID list (See page 121.)
1
Press CALLER ID SEARCH .
Example:
2 NEW CALLS
Display:
USE JOG-DIAL
2
Rotate JOG DIAL to search the Caller ID list (see
below).
3
If you want to know the caller’s phone number and
the date/time of the call, press NAME/TEL NO.
repeatedly while the display is showing the desired
name.
● The display will alternate the name, number and
date/time by pressing NAME/TEL NO. .
WENDY ROBERTS
STOP
NAME/TEL NO.
JOG DIAL
CALLER ID SEARCH
345-3809
Mar. 14 02:30PM
4
Press STOP to exit the Caller ID list.
Ex. When you search from the most recent call/oldest call
From the oldest call:
(rotating to the left)
2 NEW CALLS
END
From the most recent call:
(rotating to the right)
WENDY ROBERTS
Reviewed calls
New calls
MIKE TIMAR
ALLAN STONE
END OF NEW CALL
Note:
● To move between calls, rotate JOG DIAL .
● The display will show “END OF NEW CALL” after the last new call in the list.
● The display will show “END” after the last call in the list.
● If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.
46
Caller ID
Calling back from the Caller ID list
You can easily call back a telephone number recorded in the Caller ID list.
Important:
● This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The telephone number information was not received.
2
Press CALLER ID SEARCH .
Example:
2 NEW CALLS
Display:
USE JOG-DIAL
Telephone
1
or #).
Handset
Rotate JOG DIAL until the desired name or
telephone number is displayed.
Example:
ALLAN STONE
3
Press DIGITAL SP-PHONE or lift the handset.
4
When finished, press DIGITAL SP-PHONE or
hang up the handset.
CALLER ID SEARCH
Note:
● You can send a fax by pressing START/COPY/SET
with a document on the document feeder tray after
step 3.
● If a telephone number is not displayed when pressing
NAME/TEL NO. , you cannot call back that caller.
JOG DIAL
START/COPY/SET
DIGITAL SP-PHONE
To edit 10 digit telephone numbers
into one of 4 patterns
Press
in step 2 to select a pattern.
Each time you press
, the number is arranged into
one of 4 different patterns.
a: Telephone number
b: 1– Area code – Telephone number
c: 1– Telephone number
d: Area code – Telephone number
47
Caller ID
Storing a telephone number in the One-Touch Dial
and JOG DIAL directory from the Caller ID list
You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID
list.
Important:
● This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The telephone number information was not received.
1
or #).
Press CALLER ID SEARCH .
Example:
b: To store in the JOG DIAL directory:
Rotate JOG DIAL .
2 NEW CALLS
Example:
Display:
2
3
USE JOG-DIAL
4
Press START/COPY/SET .
Rotate JOG DIAL until the name you want to
store is displayed.
Example:
WENDY ROBERTS
NO.=1233453809
If the directory is full, a name and
number cannot be stored.
● When storing, you can only store a
name up to 10 characters long.To
edit the name and number, see the
instructions on page 42.
●
Press DIRECTORY PROGRAM .
PRESS STATION
OR USE JOG-DIAL
a: To store in the One-Touch Dial memory:
For stations 1–5, press one of the One-Touch
Dial keys.
Example:
NAME=WENDY ROBE
5
Press START/COPY/SET .
REGISTERED
LOWER
NAME=WENDY ROBE
Dial keypad
One-Touch Dial keys
Press START/COPY/SET .
<S02>1233453809
For stations 6–10, press LOWER , then press
one of the One-Touch Dial keys.
Example:
NAME=WENDY ROBE
Press START/COPY/SET .
<S06>1233453809
A new entry will overwrite any previous
information.
● If you are using One-Touch Dial key 1 as the
BROADCAST key (see page 66), One-Touch
Dial key 1 cannot be used for this feature.
● When storing, you can only store a name up
to 10 characters long. To edit the name and
number, see the instructions on pages 38
and 39.
●
48
CALLER ID SEARCH
JOG DIAL
START/COPY/SET
DIRECTORY PROGRAM
Note:
● You cannot store caller information in the
One-Touch Dial and JOG DIAL directory
if a telephone number is not displayed.
Caller ID
Erasing a name/number from the Caller ID list
You can erase some or all of the entries in the Caller ID list.
Erasing a specific caller’s information
1
Press CALLER ID SEARCH .
2 NEW CALLS
Display:
USE JOG-DIAL
2
Rotate JOG DIAL until the desired name is
displayed.
WENDY ROBERTS
3
Press ERASE .
● The caller’s information is erased.
Telephone
Example:
STOP
JOG DIAL
CALLER ID SEARCH
DELETED
ERASE
ALLAN STONE
●
4
To erase other caller’s information, repeat steps
2 to 3.
Press STOP to exit the program.
49
Caller ID
Erasing all callers’ information
1
Press MENU three times.
2
Press START/COPY/SET .
3
Press
or
displayed.
4
Press START/COPY/SET .
Display:
PRESS[▼ ▲]&[SET]
until the following message is
CALL LIST ERASE
ALL ERASE OK?
●
If you do not want to erase the information, press
STOP .
5
Press START/COPY/SET .
6
Press STOP to exit the program.
50
MENU
3.CALLER SET UP
ERASE COMPLETED
STOP
/
START/COPY/SET
Caller ID
Storing your area code
When this feature is set, the caller’s telephone number is displayed without the area code when a call is
received from the same area. If the call is received from outside your area, the telephone number will be
displayed with “1” at the beginning.
Press MENU three times.
2
Press START/COPY/SET .
3
Press
or
displayed.
4
Press START/COPY/SET .
5
Enter your area code using 3 digits with the dial
keypad.
6
Press START/COPY/SET .
7
Press STOP to exit the program.
Display:
3.CALLER SET UP
Dial keypad
MENU
Telephone
1
PRESS[▼ ▲]&[SET]
until the following message is
AREA CODE
CODE=
STOP
/
START/COPY/SET
REGISTERED
To erase the area code
●
Press STOP when your area code is displayed in
step 4. Then press START/COPY/SET .
To exit the program, press STOP .
51
Caller ID
Automatic Caller ID list
This feature prints a Caller ID list automatically after every 35 new calls.
After printing, only the oldest caller information will be erased when a new one is received.
When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID
list automatically.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
MENU
1.SYSTEM SET UP
, then 2 6 .
AUTO CALL. LIST
MODE=ON
●
or
▼▲
to select the desired setting.
/
If this feature is not required, select “OFF”.
START/COPY/SET
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
]
Sample of a Caller ID list
CALLER ID LIST
Jan. 04 1998 04:37PM
y NEW z
NO.
01
02
NAME
WENDY ROBERTS
ALLAN STONE
TELEPHONE NUMBER
123-345-3809
456-103-2238
TIME OF CALL
Jan. 04 02:35PM
Jan. 03 08:35AM
ANSWER
FAX
TAD
TELEPHONE NUMBER
789-345-1029
TIME OF CALL
Jan. 01 02:35PM
ANSWER
TEL
y OLD z
NO.
01
NAME
MIKE TIMAR
The NAME/TELEPHONE NUMBER/TIME OF CALL information are received through a Caller ID service
(see page 45).
● ANSWER: How the call was received by the unit.
— FAX: Facsimile
— TAD: Telephone answering device
— TEL: Telephone
When nothing is shown, there was no response.
●
52
Voice Contact
Talking to the caller after fax transmission or
reception
You can have a conversation during the same call after the fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice contact feature.
1
Press DIGITAL SP-PHONE while transmitting or
receiving documents.
Display:
Telephone
Initiating voice contact
Handset
VOICE STANDBY
FAC
E DO
WN
Your unit will call the other party with a distinctive
ring.
● When the other party answers, your unit will emit
a distinctive ring.
●
2
Press DIGITAL SP-PHONE or lift the handset to
start talking.
DIGITAL SP-PHONE
Note:
● If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
● If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current page
of the document is received.
Microphone
Receiving a request for voice contact
1
If the other party initiates voice contact, your unit
will sound a distinctive ring and the following will be
displayed.
Display:
2
Handset
PLEASE PICK UP
Press DIGITAL SP-PHONE or lift the handset
within 10 seconds of the distinctive ring to start
talking.
DIGITAL SP-PHONE
Note:
● If you do not answer within 10 seconds of the
distinctive ring;
— if in the TAD/FAX mode, your unit will play a
greeting message and record an incoming voice
message.
— if in the FAX ONLY, TEL or TEL/FAX mode, the line
will be disconnected.
Microphone
53
Sending Faxes
Sending a fax manually
1
2
3
Document guides
Open the document feeder tray.
REDIAL/PAUSE
Adjust the width of the document guides to the size
of the document.
Dial keypad
FAC
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Display:
E DO
STANDARD
4
If necessary, press RESOLUTION repeatedly to
select the desired setting (see the bottom of
this page).
5
Press DIGITAL SP-PHONE or lift the handset.
6
Dial the fax number.
7
When a fax tone is heard:
Press START/COPY/SET , and hang up the
handset if using it.
OR
When the other party answers your call:
Ask them to press their start button. When a fax
tone is heard, press your START/COPY/SET
and hang up the handset if using it.
STOP
TEL=
Document
feeder tray
START/COPY/SET
TEL=5678901
Note:
● If you cannot send a fax, confirm the
problem by printing a journal report (see
page 121) and try to solve the problem (see
page 108).
CONNECTING.....
To feed more than 15 pages at a
time
Insert the first 15 pages of the document. Add the
extra pages (up to 15) before the last page is fed
into the unit.
To select the resolution
Select the desired resolution according to the type
of document.
STANDARD
To redial the last number
Press REDIAL/PAUSE .
● If the line is busy, the unit will automatically redial
the number up to 5 times.
● During redial, the following will be displayed.
For originals with
small printing.
SUPER FINE
For originals with
minute printing.
For originals containing
photographs, shaded
drawings, etc.
Using the fine, super fine or half tone setting will
increase the transmission time.
● If the resolution setting is changed during feeding,
it will be effective from the next sheet.
● The super fine resolution only works with other
compatible fax machines.
●
Press STOP .
To eject the document, press STOP again.
For printed or typewritten
originals with normal-sized
characters.
FINE
HALF TONE
WAITING REDIAL
To stop transmission
54
RESOLUTION
DIGITAL SP-PHONE
Example:
Display:
WN
Sending Faxes
Sending a fax using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see
page 38).
1
2
Open the document feeder tray.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Document guides
Document
feeder tray
Adjust the width of the document guides to the size
of the document.
Display:
E DO
WN
STANDARD
If necessary, press RESOLUTION repeatedly to
select the desired setting (see the bottom of
page 54).
5
For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
One-Touch
Dial keys
LOWER
JOG DIAL
STOP
RESOLUTION
START/COPY/SET
DIGITAL SP-PHONE
FAX=<John>
CONNECTING.....
●
The unit will start transmission.
Helpful hints:
● To confirm the items stored in the One-Touch Dial,
print a telephone number list (see page 121).
● You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate JOG DIAL until the desired name is
●
displayed, then press START/COPY/SET .
The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (see
page 69).
Note:
● If your fax does not transmit, press
DIGITAL SP-PHONE and then repeat step 5. Verify
that the number dialed is answered by the other party’s
fax machine.
Fax auto redial
If the line is busy or there is no answer, the unit
will automatically redial the number up to
5 times.
● This feature is also available for;
— sending faxes using the JOG DIAL
directory (page 56), and
— delayed transmission (page 64).
● During redial, the following will be displayed.
Display:
●
WAITING REDIAL
To cancel redialing, press STOP .
55
Fax/Copy
4
Example:
FAC
Sending Faxes
Sending a fax using the JOG DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (see page 41).
1
2
Open the document feeder tray.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Adjust the width of the document guides to the size
of the document.
Display:
Document guides
Document
feeder tray
FAC
E DO
WN
STANDARD
4
If necessary, press RESOLUTION repeatedly to
select the desired setting (see the bottom of
page 54).
5
Rotate JOG DIAL until the desired name is
displayed.
NAME/TEL NO.
JOG DIAL
Example:
●
6
Alice
To confirm the number, press NAME/TEL NO. .
Press START/COPY/SET .
Example:
FAX=<Alice>
CONNECTING.....
●
The unit will start transmission.
Helpful hints:
● To confirm the items stored in the directory, print a
telephone number list (see page 121).
● The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (see
page 69).
Note:
● If the desired name has not been stored, press STOP
and dial the number manually.
● For further details about using the JOG DIAL, see
page 44.
● If your fax does not transmit, press
DIGITAL SP-PHONE and then repeat steps 5 and 6.
Verify that the number dialed is answered by the other
party’s fax machine.
56
STOP
RESOLUTION
START/COPY/SET
DIGITAL SP-PHONE
Sending Faxes
IQ-FAX
This feature can only be used by those who apply to the FaxSav service.
IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind
the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax
machine in the world. It routes your fax via the best and most time efficient route and will automatically resend
your fax for you, if the receiving fax machine is unavailable.
This “fax-only” network has the added advantage of cost efficiency due to the internet being integrated into the
network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring
that your documents stay secure. You get the benefits of carefree faxing with savings associated with the use
of the internet. It is simple, quick, and secure.
For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL
directory (see page 41).
How your fax is sent to the other party’s fax machine
Fax/Copy
R
1
2
Fax server
Your unit will send a
fax to the fax server.
The fax server will
receive the fax from your
unit, then send it to the
other party’s fax machine.
The other party’s fax
machine will receive the
fax from the fax server.
1 If any transmission errors occur between your unit and the fax server, your unit will automatically redial the
fax server up to 2 times.
2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will
automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4
attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit
to receive a fax.
How to apply for the FaxSav Internet service for your unit
1
Fill out the attached application form and fax it to 1-800-909-6649.
● The FaxSav company will send you a welcome fax after they have activated your account.
● There is no application or monthly fee. You pay only for the faxes you send.
2
To enable the IQ-FAX function from your fax machine, set feature setting #75 to ON (see page 58).
57
Sending Faxes
Turning on the IQ-FAX function
Before programming, confirm that your application has been processed by FaxSav.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
1.SYSTEM SET UP
, then 7 5 .
IQ-FAX
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
●
START/COPY/SET
▼▲
If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
6
Press MENU .
58
MENU
SETUP ITEM [
]
/
Sending Faxes
Sending a fax using the Internet
1
2
3
Open the document feeder tray.
Document guides
Adjust the width of the document guides to the size
of the document.
E DO
WN
5
Press IQ-FAX .
One-Touch
Dial keys
START/COPY/SET
IQFAX TO WHERE?
Enter the fax number using the dial keypad,
One-Touch Dial or JOG DIAL .
IQ-FAX
BROADCAST
JOG DIAL
RESOLUTION
You can use the BROADCAST key (see pages
66 and 67).
FAX=
Press START/COPY/SET .
TRYING IQ-FAX
CONNECTING.....
SENDING P1
SENT TO SERVER
●
If the number you dialed is out of the FaxSav
network service area, the unit will show the
following messages and send the fax directly
over the telephone line.
OUT OF NETWORK
If you cannot send a fax
Contact FaxSav at 1-888-332-9728.
The FaxSav customer service center may send
you a program update. While receiving this
update, you will not be able to operate the unit
and the following message will be displayed for
about 3 minutes. During this time, you also will
not be able to operate extension telephones, if
they are connected.
Display:
SENDING NORMAL
●
If “OUT OF NETWORK” is displayed when
sending a fax long distance or internationally
using IQ-FAX, then contact FaxSav at
1-888-332-9728.
LOADING IQ-DATA
If a loading error occurs, the unit will display the
following message.
LOADING ERROR
In this case, contact FaxSav at 1-888-332-9728.
59
Fax/Copy
If necessary, press RESOLUTION repeatedly to
select the desired setting (see the bottom of
page 54).
●
FAC
STANDARD
4
7
Dial keypad
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Display:
6
Document
feeder tray
Sending Faxes
Documents you can send
Maximum size
Effective scanning area
Scanned
area
600 mm
(235/8")
128 mm
(5")
Minimum size
4 mm
128 mm
(5")
208 mm (83/16")
216 mm (81/2")
Document weight
Single sheet:
45 g /m2 to 90 g /m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g /m2 to 75 g /m2
(16 lb. to 20 lb.)
Paper width
216 mm (81/2")
Note:
Remove clips, staples or other similar fastening objects.
● Check that ink, paste or correction fluid has dried.
● Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
●
60
Sending Faxes
Sending faxes by following the voice guide
You can send the documents by following the voice guide. After transmission, the voice guide will turn off
automatically.
1
2
Press MENU four times.
Display:
4.SEND GUIDE
Dial keypad
Press HELP .
FAC
E DO
Voice guide:
WN
To transmit, insert the document face
down until you hear the beep.
Insert the document FACE DOWN until a beep
tone is heard.
Voice guide:
Press the speaker phone button, then dial
the phone number. When the fax tone is
heard, press the start button.
4
5
6
HELP
Fax/Copy
3
MENU
START/COPY/SET
DIGITAL SP-PHONE
Press DIGITAL SP-PHONE .
Dial the fax number.
When a fax tone is heard, press
START/COPY/SET .
Voice guide:
Start transmission.
Note:
● You can lift the handset instead of pressing
DIGITAL SP-PHONE in step 4.
61
Sending Faxes
Sending report for confirmation
The sending report will provide you with a printed record of the fax transmission result.
One of the following choices is available.
ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).
ON:
The sending report will always print out, indicating whether fax transmission is successful or not.
OFF:
The sending report will not print.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
Press
MENU
1.SYSTEM SET UP
, then 0 4 .
SENDING REPORT
MODE=ERROR
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Sample of a sending report
SENDING REPORT
NO. OTHER FACSIMILE
01 2345678
Jan. 20 1998 01:19PM
START TIME
USAGE TIME MODE
Jan. 20 01:18PM 00'51
SND
CODE
PAGES RESULT
COMMUNICATION ERROR (43)
00
SND:
Sent directly.
IQ-FAX: Sent to the fax
server.
Communication
message
(See page 108.)
Error code
(for service
personnel
use only)
Note:
● If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.
62
Sending Faxes
Automatic journal report
This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication occurs.
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the
journal report automatically.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
MENU
1.SYSTEM SET UP
, then 2 2 .
AUTO JOURNAL
▼▲
MODE=ON
to select the desired setting.
Fax/Copy
●
or
/
If this feature is not required, select “OFF”.
START/COPY/SET
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
]
Sample of a journal report
JOURNAL
Jan. 25 1998 05:22PM
NO.
01
02
03
04
05
OTHER FACSIMILE
3332222
9998765
John
555556677
START TIME
Jan. 21 02:14PM
Jan. 21 03:17PM
Jan. 21 05:18PM
Jan. 22 10:35AM
USAGE TIME MODE
SND
00'45
00'58
IQ-FAX
00'48
RCV
02'45
SND
03'50
SND
RCV
PAGES
01
02
01
03
05
03
SND:
Sent directly.
IQ-FAX: Sent to the fax
server.
RCV:
Received directly.
RESULT
CODE
OK
OK
OK
COMMUNICATION ERROR (43)
OK
OK
Communication
message
(See page 108.)
Error code
(for service
personnel
use only)
Note:
● If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.
63
Sending Faxes
Delayed transmission
(sending a fax at a specified time)
Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.
1
Insert the document FACE DOWN.
2
Press MENU .
3
Press
4
Press START/COPY/SET .
Display:
Dial keypad
STANDARD
FAC
E DO
1.SYSTEM SET UP
, then 2 5 .
DELAYED SEND
MODE=OFF
▼▲
One-Touch
Dial keys
STOP
MENU
START/COPY/SET
5
WN
Press
or
to select “ON”.
MODE=ON
▼▲
6
Press START/COPY/SET .
7
Enter the fax number using the dial keypad,
One-Touch Dial or JOG DIAL .
8
Press START/COPY/SET .
9
Enter the transmission start time.
Example (using the dial keypad): 11:30PM
Press 1 1 3 0 , then press
to select “PM”.
/
JOG DIAL
FAX=
TIME=12:00AM
Note:
● You can receive, transmit and copy
documents while delayed transmission is set.
TIME=11:30PM
●
To select “AM”, press
until “AM” is displayed.
10
Press START/COPY/SET .
11
Press MENU .
SETUP ITEM [
]
To cancel the delayed
transmission setting
1. Press STOP while the unit is idle.
Display:
SEND CANCELED?
SEND AT 11:30PM
YES: PRESS SET
●
64
When the programmed time arrives, the unit will
automatically start transmission.
2. Press START/COPY/SET .
Sending Faxes
From memory
The unit is able to scan and store documents into memory, and then transmit the stored documents.
The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the
CCITT No. 1 test chart, see page 128.
Setting memory transmission
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 1 5 .
SEND BY MEMORY
or
▼▲
to select “ON”.
MODE=ON
●
Fax/Copy
MODE=OFF
/
▼▲
START/COPY/SET
If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
]
Transmitting documents from memory
1
2
3
Insert the document FACE DOWN.
Dial keypad
Enter the fax number using the dial keypad,
One-Touch Dial or JOG DIAL .
FAC
E DO
When using the dial keypad or JOG DIAL , press
START/COPY/SET .
The document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will transmit
the documents.
● The amount of memory used will be shown as a
percentage on the display.
WN
●
Display:
PAGES=01
05
One-Touch
Dial keys
STOP
START/COPY/SET
JOG DIAL
Amount of memory used
Note:
● The stored documents will be automatically erased after transmission.
● To cancel the memory transmission, press STOP during or after scanning the document.
● If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.
● If the stored pages exceed the memory capacity, the transmission will be canceled.
65
Sending Faxes
Multiple stations
This feature is useful when you send the same documents to selected parties whose telephone numbers are
stored in the One-Touch Dial and JOG DIAL directory frequently. You must program the desired parties into
the BROADCAST key (One-Touch Dial key 1).
Important:
● Before programming, make sure that the desired telephone numbers have been stored into the One-Touch
Dial or JOG DIAL directory.
● The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.
Programming the BROADCAST key with telephone numbers
1
2
PRESS STATION
6
Press START/COPY/SET after entering
all of the desired stations.
OR USE JOG-DIAL
7
Press DIRECTORY PROGRAM to exit
the program.
Press DIRECTORY PROGRAM .
Display:
Press BROADCAST .
▼▲
DIAL MODE
LOWER
3
Press
4
Press START/COPY/SET .
5
Enter the stations.
or
to select “BROADCAST”.
BROADCAST
DIR=
BROADCAST
One-Touch
Dial keys
▼▲
[000]
a: Using the One-Touch Dial:
For stations 2–5, press the preset One-Touch
Dial key.
For stations 6–10, press LOWER , then press
the preset One-Touch Dial key.
Example:
DIR=Luke
[001]
Rotate JOG DIAL until the desired name is
displayed (up to 100 stations for the KX-FP270,
60 stations for the KX-FP265).
John
/
JOG DIAL
START/COPY/SET
b: Using the JOG DIAL directory:
Example:
STOP
DIRECTORY PROGRAM
[001]
Press START/COPY/SET .
John
●
66
[002]
To enter other stations, repeat this step (up to
109 stations for the KX-FP270, 69 stations for the
KX-FP265).
Note:
● If you make a mistake while programming,
press STOP , then make the correction.
● Confirm the stored numbers by printing a
telephone number list (see page 121).
Sending Faxes
Using the BROADCAST key
The documents will be scanned and stored into memory when using the BROADCAST key. After transmission,
the stored documents will be erased automatically.
The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the
CCITT No. 1 test chart, see page 128.
1
2
Insert the document FACE DOWN.
Press BROADCAST .
FAC
E DO
● The
documents will be fed into the unit and
scanned into memory. Then the unit will transmit
the data to each station, calling each number
sequentially.
Fax/Copy
Note:
● If you select the fine, super fine or half tone resolution,
the number of pages that the unit can transmit will
decrease.
● If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 5 times after all of the other stations
have been called.
WN
STOP
START/COPY/SET
BROADCAST
To cancel the broadcast setting
1. Press STOP while the unit displays
“BROADCASTING”.
Display:
SEND CANCELED?
YES: PRESS SET
2. Press START/COPY/SET .
Broadcast report
After all of the transmissions have been completed, the unit will automatically print the following report.
Sample of a broadcast report:
BROADCAST REPORT
(1/1)
Jan. 10 1998 03:36PM
NO.
001
002
003
004
OTHER FACSIMILE
Mike
Peter
Sam
Kim
START TIME
USAGE TIME
Jan. 10 03:31PM
01'10
Jan. 10 03:33PM
01'08
Jan. 10 03:34PM
01'09
Jan. 10 03:35PM
01'10
TOTAL
004'37
Total number of
pages sent to
the fax server.
PAGES (IQ-FAX)
02
02
02
02
008
RESULT
OK
OK
OK
OK
(008)
The “ ” mark in this column
shows the fax has been sent
to the fax server.
67
Sending Faxes
Overseas
You may experience difficulty when transmitting documents overseas. This feature makes sending documents
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
Press
1.SYSTEM SET UP
, then 2 3 .
OVERSEAS MODE
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
● If
▼▲
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
/
START/COPY/SET
this feature is not required, select “OFF”.
5
]
Note:
● After transmission, this feature will turn off
automatically.
● This feature is not available for transmission using the
BROADCAST key.
● A slower transmission speed will lengthen the call
duration. Therefore, the calling charge may be higher.
68
MENU
Sending Faxes
Connecting tone
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several
seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of
the other party’s machine.
If you hear a:
— Fax tone:
The other party’s machine is ready for reception.
— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper.
Check with the other party.
— Busy tone:
The other party’s machine is busy. Let the unit continue redialing or press STOP and try
again later.
If this feature is not required, turn it off.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
5
6
Press START/COPY/SET .
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 7 6 .
Fax/Copy
CONNECTING TONE
MODE=ON
● If
or
▼▲
to select the desired setting.
this feature is not required, select “OFF”.
SETUP ITEM [
STOP
/
START/COPY/SET
]
Press MENU .
Note:
● The connecting tone volume cannot be adjusted.
69
Receiving Faxes
Setting the unit to receive calls
Option A
To receive voice and fax
calls automatically.
How you
want the unit
to receive
faxes
Voice/Fax call
Fax call
TAD/FAX mode
FAX ONLY mode
PRE-SELECTED SETTING
AUTO ANSWER is ON.
You have to
set this.
AUTO ANSWER
TAD/FAX ON
AUTO ANSWER light
70
You have a separate
telephone line just for
fax calls.
Hi, this
...
is Mike
(Telephone Answering Device/Facsimile mode)
(See page 89.)
This is how
the unit
will operate.
Option B
When receiving voice calls:
The unit will activate the answering
device and record voice messages.
When receiving fax calls:
The unit will activate the fax function
to receive documents.
(See page 73.)
AUTO ANSWER is ON.
● When
the AUTO ANSWER light
is on, AUTO ANSWER is on.
To turn the AUTO ANSWER light
on, press AUTO ANSWER .
All incoming calls will be answered
as faxes.
In the FAX ONLY mode, any call
received on the line will be
answered, and the unit will try to
receive a fax - the display will show
“CONNECTING.....”. If it does not
show “RECEIVING P1”, then the
incoming call was not a fax.
Receiving Faxes
Option C
Option D
Other options
To answer all voice and
fax calls yourself.
You have a Distinctive Ring
service from the telephone
company (this allows you to
have up to 3 telephone
numbers on the same line).
Voice mail
If you have a
voice mail
service from
your telephone
company, you
also need to
subscribe to a
Distinctive Ring
service. See
pages 76 and
77.
g
Rinng
i
R ng
Ri
2 number example
To the same line
Telephone No.
(555-1111)
TEL mode
(See page 72.)
AUTO ANSWER is OFF.
Facsimile No. (555-1333)
To activate the Distinctive Ring
mode, select the same ring pattern
assigned to the facsimile number in
feature #31 (see pages 76 and 77).
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
● When
the AUTO ANSWER light
is off, AUTO ANSWER is off.
To turn the AUTO ANSWER light
off, press AUTO ANSWER .
When the unit rings, you must
answer all calls.
● If you hear a fax calling tone (slow
beep) or no sound is heard, press
START/COPY/SET .
The unit will automatically answer
calls received at your facsimile
number. If a call is received at the
other telephone number, the unit will
operate based on the receive mode
you selected.
With PC
If you have a
computer
attached to the
same telephone
line, see page
75.
TEL/FAX mode
If you are near
the unit and
want to use it to
receive your
voice calls
yourself and fax
calls
automatically,
see pages 78 to
81.
Remote
activation
If you answer a
telephone in
another room
and hear fax
tones, you can
activate the unit
remotely by
pressing 9.
See page 82.
71
Fax/Copy
Voice/Fax call
Receiving Faxes
TEL mode
(answering all calls manually)
Turn off the AUTO ANSWER mode by pressing
AUTO ANSWER until the AUTO ANSWER light turns off.
●
DIGITAL SP-PHONE
The display will show the following.
Display:
Handset
TEL MODE
1
When the unit rings, press DIGITAL SP-PHONE
or lift the handset to answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
OFF
press START/COPY/SET .
STOP
START/COPY/SET
CONNECTING.....
3
Hang up the handset, if using it.
●
The unit will start reception.
Note:
● If you do not answer the call within 15 rings, the unit
will temporarily activate the answering device. If you
want to change to the TAD/FAX mode, enter the
remote operation ID (see page 98) during the greeting
message.
To stop receiving
Memory reception
Press STOP .
When a printing problem is detected, the unit
will temporarily store the received document
into memory.
While documents are in memory, the unit will:
— display an error message and the following
message alternately;
Friendly reception feature
When you answer a call and hear a fax calling tone (slow
beep), the unit will automatically start receiving even if
you do not press START/COPY/SET .
●
If this feature is not required, set to “OFF” (see
page 84).
Display:
FAX IN MEMORY
— alert you with slow beeps (Memory
reception alert).
Follow the instructions on pages 109 and 110
to solve the problem and print the stored
document.
● For memory capacity, see page 128.
●
72
Receiving Faxes
FAX ONLY mode
(all calls are received as faxes)
Changing the AUTO ANSWER setting to the FAX ONLY mode
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
MENU
1.SYSTEM SET UP
, then 7 7 .
AUTO ANSWER
MODE=TAD/FAX ▼ ▲
Fax/Copy
or
to select “FAX ONLY”.
MODE=FAX ONLY▼ ▲
/
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
START/COPY/SET
5
Press START/COPY/SET .
6
7
Press MENU .
SETUP ITEM [
ON
]
If the AUTO ANSWER light is off, turn it on by
pressing AUTO ANSWER .
FAX ONLY MODE
The unit will automatically answer all calls and
only receive fax documents.
● The number of rings before a call is answered
can be changed (see page 74).
●
Note:
● This mode should not be used on a telephone line
which is used for both voice and fax calls. When the
unit answers the call, fax communication is attempted
with the other fax machine even if someone is trying to
call you.
● To change to the TAD/FAX or TEL/FAX mode, select
“TAD/FAX” or “TEL/FAX” in step 4.
73
Receiving Faxes
Setting the ring count in the FAX ONLY mode
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.
You can choose from 1 to 4 rings.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your
unit answered or not. Decrease the number of rings.
1
2
3
Select “FAX ONLY” in step 4 of feature setting #77
(see page 73).
4
Press START/COPY/SET .
5
Press
or
to select the desired number, or
enter the number using the dial keypad.
6
7
Press START/COPY/SET .
Dial keypad
MENU
Press MENU .
Display:
Press
1.SYSTEM SET UP
, then 0 6 .
FAX RING COUNT
RING=2
▼▲
/
SETUP ITEM [
Press MENU .
]
START/COPY/SET
Note:
● If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.
If you have a telephone line just for receiving faxes, we recommend the
following setup.
Line 1 – Voice calls
Wall jack
Line 2 – Fax calls
Only a fax machine
is connected.
Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two
telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see
above).
74
Receiving Faxes
Setting up with a computer
Always connect the fax machine directly to the wall jack.
Wall jack
Fax machine
Fax/Copy
Wall jack
Computer
Note:
● Turn off the AUTO ANSWER mode on the fax machine.
● The device which has the shortest ring count will answer a call first.
75
Receiving Faxes
Distinctive Ring service
(ring pattern detection feature)
This feature can only be used when you subscribe to a Distinctive Ring service from your telephone
company. For more information on the availability of this service, contact your telephone company
before activating this feature.
This feature will work irregardless of the AUTO ANSWER or receive mode settings.
What is a Distinctive Ring service?
A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a
different ringing pattern.
Ring patterns:
Standard ring
(one long ring)
Double ring
(two short rings)
Triple ring
(short-long-short rings)
Other triple ring (short-short-long rings)
When you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers,
business numbers, fax numbers, and so on.
When a call is received, you will know which number is being called by the ringing pattern.
Example:
Your telephone number
Ring pattern
Use
012 1234
Standard ring
Personal
012 5678
Double ring
Business
012 9876
Triple ring
Facsimile
To use one of the telephone numbers as a facsimile number
Program the ring pattern assigned to the facsimile number (see the next page).
When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.
76
Receiving Faxes
Setting the Distinctive Ring pattern assigned for faxes
Select the ring pattern of the facsimile number that is assigned by your telephone company.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
or
to select the ring pattern to be
assigned to the facsimile number.
Display:
1.SYSTEM SET UP
, then 3 1 .
MODE=OFF
▼▲
/
Fax/Copy
Standard ring (one long ring)
Double ring (two short rings)
Triple ring (short-long-short rings)
Other triple ring (short-short-long rings)
Turns off the feature (pre-selected setting).
START/COPY/SET
Press START/COPY/SET .
PRINTING
●
The unit will print an information list.
SETUP ITEM [
6
MENU
RING DETECTION
A:
B:
C:
D:
OFF:
5
Dial keypad
]
Press MENU .
Note:
● The unit will automatically answer a Distinctive Ring
call after the second ring irregardless of the AUTO
ANSWER, receive mode or ring count setting.
● If you have only 1 Distinctive Ring number, you most
likely will use setting “B”.
77
Receiving Faxes
TEL/FAX mode
(receiving voice calls with rings and fax calls without
rings when you are near the unit)
Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing.
When a call is received, the unit will work as follows. If you connected an extension telephone, see the next
page.
The first greeting message
will be played (see page 90).
The unit will ring up to
3 times.***
ng g
Ri Rin ng
Ri
OR
Voice call
Silent fax recognition
ring count
The unit will not ring.*
Answer the
call using
the handset.
The second greeting
message will be played
(see page 90).
You can record your
own greeting message
(see page 91).
If the call is not answered, the
unit will automatically activate the
fax function for fax machines that
do not send a fax calling tone.
A call is
received.
TEL/FAX delayed
ring count
Fax calling tone**
The unit will
automatically receive
documents without
ringing.
*** A telephone fee will be charged to the caller from this point.
*** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have
this capability.
*** While ringing, the unit will emit a different ring back tone to the calling party.
Note:
● Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.
● You must set the ringer to ON.
78
Receiving Faxes
Ring pattern when an extension telephone is connected
The first greeting message
will be played (see page 90).
The unit will ring up to
3 times.***
(The extension telephone
will not ring.)
OR
Ring
Ring
Ring
Silent fax recognition
ring count
Voice call
A call is
received.
Ring
Ring
The second greeting
message will be played
(see page 90).
You can record your
own greeting message
(see page 91).
Fax/Copy
The extension telephone
will ring twice.*
(The unit will not ring.)
Answer the
call using
the handset.
If the call is not answered, the
unit will automatically activate the
fax function for fax machines that
do not send a fax calling tone.
TEL/FAX delayed
ring count
Fax calling tone**
The unit will automatically
receive documents
without ringing.
TEL/FAX delayed ring count:
Up to four ring signals will be generated before the unit answers,
depending on feature setting #78 on page 81. In the TEL/FAX mode, the
unit will not generate an audible ring during this time.
Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call.
Three to six rings will be generated, depending on feature setting #30 on
page 81. This signal will not ring at an extension telephone.
Note:
● The unit will display the following when the extension telephone starts to ring.
Display:
●
INCOMING CALL
You must set the ringer to ON.
79
Receiving Faxes
Changing the AUTO ANSWER setting to the TEL/FAX mode
1
Select “TEL/FAX” in step 4 of feature setting #77
(see page 73).
● The unit will print an information list.
2
If the AUTO ANSWER light is off, turn it on by
pressing AUTO ANSWER .
● The unit will play the second greeting message of
the TEL/FAX mode and the display will show the
following message.
Display:
TEL/FAX MODE
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
ON
We recommend the following setup.
Wall jack
Only a fax machine
is connected.
80
You are always near
the unit.
Receiving Faxes
TEL/FAX delayed ring count
This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can
choose from 1 to 4 rings.
When an extension telephone is not connected, this setting does not need to be changed.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
or
to select the desired number, or
enter the number using the dial keypad.
5
Press START/COPY/SET .
6
Press MENU .
Display:
Press
MENU
1.SYSTEM SET UP
, then 7 8 .
TEL/FAX RING
RING=2
▼▲
START/COPY/SET
SETUP ITEM [
]
Note:
● If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
● If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.
Silent fax recognition ring count
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be
changed up to 6. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will
automatically start to receive a fax.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
or
to select the desired number, or
enter the number using the dial keypad.
Display:
Press
MENU
1.SYSTEM SET UP
, then 3 0 .
SILENT FAX RING
RING=3
▼▲
/
START/COPY/SET
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
]
Note:
If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
●
81
Fax/Copy
/
Receiving Faxes
Extension telephone
When you connect an extension telephone on the same line, you can receive fax documents using the
extension telephone.
You do not have to go to the unit and press START/COPY/SET .
Important:
● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1
2
3
When the extension telephone rings, lift the
handset of the extension telephone.
To the same line
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press
9 (pre-selected fax activation code)
firmly.
Extension telephone
Note:
● You can change the fax activation code (see
below).
Hang up the handset.
● The
unit will start reception.
Fax activation code
The fax activation code is used when receiving faxes using an extension telephone (see above).
Important:
● This code should be different from the remote operation ID (see page 98).
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
Dial keypad
Display:
, then 4 1 .
FAX ACTIVATION
▼▲
MODE=ON
●
or
to select “ON”.
If this feature is not required, select “OFF”.
/
Press START/COPY/SET .
CODE=
●
START/COPY/SET
9
The display will show the pre-selected code.
6
Enter the new code number.
● This code can be from 2 to 4 digits in length
using 0 – 9 and .
7
8
Press START/COPY/SET .
82
MENU
1.SYSTEM SET UP
SETUP ITEM [
Press MENU .
]
Note:
● If you subscribe to some special telephone
company services which require a code, all
or part of the fax activation code must be
different from the service access code.
● The fax activation code should not be set to
“0000”.
Receiving Faxes
Other size documents
When the size of the document sent by the other party is as large as, or larger than the recording paper, the
unit can reduce each page of the document and print it out on the recording paper by programming a suitable
reduction rate.
The reduction rate is determined by a combination of the size of the recording paper and received document.
Recommended reduction rate:
Size of recording paper
Size of original document
100%
Legal
Letter, A4
Letter
Letter
Legal
Legal
86%
Letter
A4
72%
Letter
Legal
92%
(pre-selected)
Fax/Copy
Mode
Letter = 216 mm x 279 mm (81/2" x 11")
Legal = 216 mm x 356 mm (81/2" x 14")
A4
= 210 mm x 297 mm (May not be available in the United States.)
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 3 6 .
RCV REDUCTION
▼▲
MODE=92%
●
or
to select the desired setting.
If this feature is not required, press
“100%”.
5
Press START/COPY/SET .
6
Press MENU .
to select
SETUP ITEM [
/
START/COPY/SET
]
Note:
● Documents usually have a heading on the top of each page which contains the sender’s name/telephone
number. This increases the length of each page. Therefore, using the reduction mode is recommended.
● If the appropriate reduction rate is not programmed, the document will be divided.
83
Receiving Faxes
Memory reception alert
When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow
beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
Display:
Press
MENU
1.SYSTEM SET UP
, then 4 4 .
RECEIVE ALERT
MODE=ON
●
or
▼▲
to select the desired setting.
/
If this feature is not required, select “OFF”.
START/COPY/SET
SETUP ITEM [
]
Friendly reception
The friendly reception feature allows you to receive fax documents automatically without pressing
START/COPY/SET (see page 72).
When this feature is deactivated, you have to press START/COPY/SET to receive fax documents each time
you answer a fax call.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 4 6 .
FRIENDLY RCV
MODE=ON
●
or
▼▲
to select the desired setting.
/
If this feature is not required, select “OFF”.
START/COPY/SET
84
SETUP ITEM [
]
Receiving Faxes
Pager call - when your unit receives a fax
This feature allows your unit to call your pager when your unit receives a fax document.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
1.SYSTEM SET UP
Press START/COPY/SET .
● The unit will dial the stored number.
PAGER TEST
, then 7 0 .
FAX PAGER CALL
MODE=OFF
or
▼▲
8
Confirm if the message is displayed on
your pager.
9
Press DIGITAL SP-PHONE .
to select “ON”.
▼▲
Dial keypad
MENU
Fax/Copy
MODE=ON
●
7
If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
6
Enter your pager number.
● You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PPP12345678PPP5555#
NO.=
/
Your pager
number
START/COPY/SET
DIGITAL SP-PHONE
Pauses
Your pager access
code, if required.
REDIAL/PAUSE
(Pause)
Message you want displayed
on your pager when your
unit receives a fax.
How your unit and pager work
Pager
Your pager
company
When your unit receives
a fax document, it will call
your pager company.
Your pager
company will
call your pager.
555
5
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
85
Receiving Faxes
Film detection
If this feature is activated, the display will show the following message when the remaining film prints about
15 letter size documents.
Display:
●
FILM NEAR EMPTY
If you are using regular film (100 m roll) when the above message is displayed, the unit will also print
a report.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
MENU
1.SYSTEM SET UP
, then 7 9 .
FILM DETECTION
MODE=ON
●
or
▼▲
to select the desired setting.
/
If this feature is not required, select “OFF”.
START/COPY/SET
5
Press START/COPY/SET .
6
Press MENU .
86
SETUP ITEM [
]
Copying
Making a copy
The unit can make single or multiple copies (up to 99). Any transmittable document (see page 60) can be
copied.
1
Open the document feeder tray.
● If the display shows “CHECK PAPER”, make
sure you pull the recording paper set lever
forward when installing paper.
2
Adjust the width of the document guides to the size
of the document.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Display:
4
Make sure the handset is on the unit.
If necessary, press RESOLUTION repeatedly to
select the desired setting (see the bottom of
page 54).
Document guides
Document
feeder tray
Press START/COPY/SET .
6
7
Enter the number of copies (up to 99).
NUMBER=1 [100%]
If necessary, choose an enlargement/reduction
rate by pressing ZOOM (
/
). See page 88.
● If you select “200%”, you cannot make multiple
copies (see the instructions on the right) or
change the resolution.
If you want to make collated copies, press
COLLATE until the following is displayed. See
the instructions on page 88.
COLLATE=ON
9
Document
feeder tray
STANDARD
5
8
Recording
paper set
lever
Fax/Copy
●
BLANK
PAPER
FAC
E DO
WN
ZOOM
(
/
)
STOP
COLLATE
RESOLUTION
START/COPY/SET
Press START/COPY/SET .
●
The unit will start printing.
COPYING
To stop copying
Press STOP .
To eject the document, press STOP again.
Note:
● If a resolution is not selected, FINE resolution will
automatically be selected.
● You can make or receive a voice call while making
copies.
● After copying, the enlargement/reduction rate setting
will return to “100%”.
To make multiple copies of an
enlarged document
Make a single enlarged copy by selecting
“200%” using ZOOM (
) first. Then make
multiple copies of the enlarged document.
87
Copying
Printing collated copies
The unit will print uncollated copies. You can also print collated copies. See the example below.
Example: Making two copies of a 4 page original document.
1
4
1
2
If you turn the collating feature on, the unit
will store the document into memory and print
it. If memory becomes full while storing, the
unit will only print out the stored pages.
● After copying, the collating feature will turn off
automatically.
●
3
2
1
3
2
4
3
3
4
2
4
1
(Collated)
(Uncollated)
Choosing an enlargement/reduction rate
The unit can make enlarged or reduced copies of a document.
■
To enlarge a document:
Select “200%” by pressing ZOOM (
), then insert the document into the unit from the top side. The unit
will only enlarge the center part of the top half of the document. See the example below.
Sample of an enlarged copy:
Original document
Top side
A B C D
Insert the document
into the unit from the
top side FACE DOWN.
Enlarged copy
Top half
B C
E F G H
■
Area to be
enlarged
Bottom
half
To reduce a document:
When you copy documents that are longer than the recording paper, the unit can reduce the original
document by programming a suitable reduction rate. The reduction rate is determined by the size of the
recording paper and original document. Select from 100%, 92%, 86% and 72% by pressing ZOOM
(
/
).
Recommended reduction rate:
Mode
Size of recording paper
Size of original document
100%
(pre-selected)
Letter
Letter
Legal
Letter, A4, Legal
92%
Letter
A4
86%
Letter
A4
72%
Letter
Legal
Letter = 216 mm x 279 mm (81/2" x 11")
Legal = 216 mm x 356 mm (81/2" x 14")
A4
= 210 mm x 297 mm (May not be available in the United States.)
Note:
● If the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
88
Setup
TAD/FAX mode
(using the built-in answering device and receiving voice
and fax calls automatically)
When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a facsimile
machine and/or answering device.
If a fax call is detected, the unit will automatically switch to receive faxes.
If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.
● You can use a pre-recorded greeting message (see page 90) or record your own greeting message (see
page 91).
Setting up the voice message and document reception
The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a
noisy room, the recording time may be shortened up to 11 minutes.
To set the unit to record incoming voice messages and receive fax documents, follow the steps below.
Select “TAD/FAX” in step 4 of feature setting #77
(see page 73).
2
If the AUTO ANSWER light is off, turn it on by
pressing AUTO ANSWER .
●
Answering
Device
1
The unit will play the TAD/FAX greeting message
and the display will show the following message.
Display:
TAD/FAX MODE
The remaining time for recording incoming
messages will be displayed.
AUTO ANSWER
Example:
TIME = 10m13s
TAD/FAX ON
ON
Note:
● Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see
page 106.
● When the remaining time is low, erase unnecessary messages from memory (see pages 94 and 100).
● While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not
required, set the ICM monitor feature to “OFF” (see page 107).
89
Greeting
Pre-recorded greeting messages
The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will
be played to the caller.
■ When you do not record your own greeting message (next page), one of the following messages will
be played according to the AUTO ANSWER setting (TAD/FAX mode or TEL/FAX mode).
TAD/FAX mode
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.
First greeting message
TEL/FAX mode
Hello! To send a fax, start transmission.
To speak with someone, please wait.
Second greeting message
No one is available to take your call right now.
Please try again later.
Thank you.
Note:
● If you erase your own greeting messages, one of the pre-recorded greeting messages will be played
automatically.
■ When the unit detects a problem in the TAD/FAX mode, one of the following pre-recorded greeting
messages will be played.
90
MESSAGE FULL
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
Thank you.
FAX MEMORY FULL
Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak after the beep.
Thank you.
MESSAGE FULL
and
FAX MEMORY FULL
Hello! We are unable to answer right now.
Please try again later.
Thank you.
Greeting
Recording your own greeting messages
The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for
best performance.
● You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (see
page 93).
Suggested messages
TAD/FAX greeting message
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
TEL/FAX greeting message
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”
Note:
● If you do not record any messages, one of the pre-recorded messages will be played (see page 90).
Recording a greeting message
Make sure that the AUTO ANSWER setting is set
to the desired mode (TAD/FAX or TEL/FAX mode)
where you want to record a greeting message (see
page 73).
2
Press RECORD two times.
● The display will show one of the following
according to your selection in step 1.
For the TAD/FAX greeting:
Display:
2.TAD GREETING
4
Speak clearly about 20 cm (8 inches) away
from the microphone.
● The display will show the remaining
recording time.
Example: TAD/FAX greeting
TAD
5
REC.
15s
When finished, press STOP .
●
The unit will repeat your message. You
can adjust the volume using
or
.
PRESS START
For the TEL/FAX greeting:
RECORD
2.T/F GREETING
PRESS START
3
Press START/COPY/SET .
● A long beep will sound.
● The display will show one of the following
according to your selection in step 1.
For the TAD/FAX greeting:
TAD
REC.
16s
For the TEL/FAX greeting:
T/F
STOP
/
START/COPY/SET
REC.
Microphone
16s
Note:
● If you make a mistake while recording, repeat from step 2.
● If you record a TEL/FAX greeting message, it will be played as the second greeting message. The first
greeting message will always play even if a TEL/FAX greeting message is recorded (see page 90).
91
Answering
Device
1
Greeting
Erasing your own recorded greeting messages
1
Make sure that the AUTO ANSWER setting is set
to the desired mode (TAD/FAX or TEL/FAX mode)
where you want to erase the greeting message
(see page 73).
2
Press ERASE two times.
● The display will show one of the following
according to your selection in step 1.
For the TAD/FAX greeting:
Display:
ERASE
2.TAD GREETING
STOP
PRESS START
For the TEL/FAX greeting:
2.T/F GREETING
PRESS START
3
Press START/COPY/SET .
ERASE GREETING?
YES: PRESS SET
●
4
To stop erasing, press STOP .
Press START/COPY/SET .
GREETING ERASED
Note:
● If you erase your own recorded greeting messages,
the pre-recorded greeting messages will be played.
92
START/COPY/SET
Greeting
Recording time for the TAD/FAX greeting
message
You can choose either 16 seconds or 60 seconds of recording time.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
Press
MENU
1.SYSTEM SET UP
, then 5 4 .
GREETING TIME
MODE=16s
or
▼▲
to select the desired setting.
START/COPY/SET
/
Press START/COPY/SET .
SETUP ITEM [
]
Answering
Device
Note:
● If you change the greeting message time to
60 seconds, we recommend that you tell the caller in
the TAD/FAX greeting message to press 9 before
starting fax transmission.
● If you change the greeting message time to
16 seconds from 60 seconds, your recorded TAD/FAX
greeting message will be deleted. Re-record a greeting
message (see page 91).
93
Playing Messages
Listening to recorded messages
When the unit receives voice messages;
— the PLAY MESSAGES light will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if message alert (page 106) is set to “ON”.
When the PLAY MESSAGES light is flashing
CALLS
(call counter)
Press PLAY MESSAGES .
● Only the new recorded messages will be played.
When the PLAY MESSAGES light is on
Press PLAY MESSAGES .
● All messages will be played.
Note:
● During playback, the display shows the recorded order
of the messages.
● You can adjust the speaker volume using
or
.
● The number of calls in the call counter will not
decrease until you erase the recorded messages.
/
PLAY
MESSAGES
Voice time/day stamp:
During playback, a synthesized voice will announce
the time and day of the week when each message
was recorded.
FLASH/ON
Erasing recorded messages
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
Press ERASE while listening to the message you want
to erase.
ERASE
Erasing all the messages
1. Press ERASE after listening to all of the messages.
Display:
1.ALL MESSAGES
PRESS START
2. Press START/COPY/SET .
STOP
ERASE MESSAGES?
START/COPY/SET
YES: PRESS SET
●
To stop erasing, press STOP .
3. Press START/COPY/SET .
ERASING
ERASE COMPLETED
94
Playing Messages
Functions while playing a message
(repeating, skipping and stopping)
Repeating a message
Rotate JOG DIAL one click to the left while listening to
the message you want to repeat.
● If you rotate JOG DIAL within 5 seconds of the
beginning of the message, the previous message will
be played.
● To play back a specific message, rotate JOG DIAL to
the left until you hear the message you want to repeat.
Skipping a message
Rotate JOG DIAL one click to the right to play the next
message.
Changing the playback speed
SLOW
QUICK
STOP
JOG DIAL
Press QUICK to play messages at one and a half times
the original speed.
●
Answering
Device
Press SLOW to play messages at a half the original
speed.
To return to the original speed, press QUICK or
SLOW again during quick or slow playback.
Stopping playback
Press STOP .
● To resume playing the recorded messages, press
STOP again within 1 minute.
95
Recording
Memo message
(leaving a message for others or yourself)
To leave a private message for someone or yourself, you can record a voice memo. This memo can be played
back later, either directly or remotely.
1
Press RECORD .
Display:
1.MEMO MESSAGE
PRESS START
2
Press START/COPY/SET .
●
A long beep will sound.
MEMO RECORDING
3
4
Speak clearly into the microphone.
RECORD
STOP
When finished, press STOP .
START/COPY/SET
Telephone conversation
You can record a telephone conversation.
1
During the telephone conversation, press
RECORD .
Display:
2
2WAY RECORDING
To stop recording, press STOP or hang up the
handset.
Note:
● This feature is not available when using the DIGITAL
SP-PHONE button.
● There may be legal restrictions in your state on
recording two way telephone conversations. Inform the
other party that the conversation is being recorded.
96
Microphone
RECORD
STOP
Remote Operation
Operating from a remote location
The following operations can be performed from a remote location using a touch tone telephone.
Set the unit to the TAD/FAX mode before going out (see page 89).
Dial key
Remote command
Page
Dial key
9
0
Skips the greeting message
101
1
Repeats a message
99
2
4
5
Skips a message
99
New message playback
99
All message playback
Room monitor
100
7
Re-records a greeting message
101
Page
Stops re-recording of a greeting
message
101
4
Erases a specific message
100
5
Erases all messages
100
8 0
Changes to the TEL mode
101
8 1
Turns ON message transfer/pager
call for incoming messages
101
8 2
Turns OFF message transfer/pager
call for incoming messages
101
99
6
Remote command
Answering
Device
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Answering Device Remote
Operation
If there is no new message,
press the remote command
key(s) within 4 seconds.
or
Wait for 4 seconds, and all
the recorded messages will
be played back.
The remote operation is
available only from a touch tone
telephone when the unit is in the
TAD/FAX mode.
● When the unit is in the TEL
mode, call your unit and wait for
15 rings. The answering device
will temporarily answer the line.
Enter the remote operation ID
during the greeting message.
The unit will switch to the
TAD/FAX mode.
● When you press any key, press
firmly.
●
Fold here
1. Call your unit.
2. Enter the remote operation ID
during the greeting
message.
● The new recorded messages
will be played automatically.
3. Press the remote command
key(s) (see the reverse side)
within 10 seconds.
Notice of Remote Operation
●
To send a document, press
9 . When a fax tone is
heard, start transmission.
97
Remote Operation
Setting the remote operation ID
The remote operation ID is used to access the answering device.
Choose any 3-digit number except a number using digits 0 or 7.
Dial keypad
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
Enter the desired number.
6
Press MENU .
Display:
Press
1.SYSTEM SET UP
, then 1 1 .
REMOTE TAD ID
ID=111
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
Key
98
MENU
Remote command
0
Skips the greeting
message
1
Repeats a message
2
Skips a message
4
New message playback
5
All message playback
6
Room monitor
7
Re-records a greeting
message
Key
]
Remote command
Stops re-recording of
a greeting message
9
4
Erases a specific
message
5
Erases all messages
8 0
Changes to the TEL
mode
8 1
Message transfer/
Pager call ON
8 2
Message transfer/
Pager call OFF
Remote Operation
From a remote touch tone telephone
Listening to messages
1
2
3
Call your unit.
Enter the remote operation ID during the TAD/FAX
greeting playback.
— The voice guide will tell you the number of new
recorded messages and play them automatically.
● You can repeat the new recorded messages by
pressing 4 in the same call.
Voice guide example:
3 new messages.
Press 5 to listen to all of the recorded messages.
When there is no new recorded message
Answering
Device
The voice guide will tell you “No new messages.” in
step 2.
Press 5 or wait for 4 seconds to listen to all of the
recorded messages.
During playback
Repeating a message
Press 1 to play the current message.
— If you press 1 within 5 seconds of the beginning of a message, the previous message will be played.
Skipping a message
Press 2 .
Note:
● If the voice guide prompts you that memory is full after
playing the message, erase some or all of the
messages.
Voice guide example:
Sorry, no more memory. Please erase
unnecessary messages.
99
Remote Operation
Erasing incoming messages from memory
Erasing a specific message
Press
erase.
4 while listening to the message you want to
Voice guide example:
— A long beep and the voice guide will be heard.
Then the unit will continue with the next message.
The message has been erased.
Erasing all messages
Press
5 to erase all messages.
— A long beep and the voice guide will be heard.
Voice guide example:
All messages have been erased.
Other remote operations
Monitoring the room
You can monitor the sound in the room where the unit is installed.
Press 6 .
— You can monitor the room sound for about 30 seconds.
Note:
● After 30 seconds, a beep sounds. To continue monitoring, press 6 again within 10 seconds.
Recording a marker message
After playing back the recorded messages, you can leave an additional message.
Voice guide example:
1. Wait for the voice guide to tell you that the remote
operation has ended.
2. Wait about 10 seconds for the voice guide to prompt
you to leave a message.
3. Leave a message after the beep.
100
All messages have been played.
Please leave your name and message
after the beep.
Remote Operation
Re-recording a greeting message
You can change the contents of the greeting message for the TAD/FAX mode.
1. Press 7 to start recording.
● A long beep will sound.
2. Speak clearly up to 16 seconds.
● If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within
10 seconds.
3. When finished, press 9 .
● The new greeting message will be played.
Changing to the TEL mode
You can change the setting of the receive mode from TAD/FAX to TEL from a remote location.
1. Call your unit.
2. Enter your remote operation ID.
3. Press 8 0 .
Turning the message transfer/pager call on or off
Answering
Device
You must pre-program a transfer telephone number or a pager number (see page 104) before using this
feature.
Voice guide example:
Press 8 1 to turn ON the message transfer/pager
call.
Message transfer is set.
Transfer phone number is 123456789.
or
Pager call is set.
Pager number is 098765432.
Press 8 2 to turn OFF the message transfer/pager
call.
Message transfer is off.
or
Pager call is off.
— If a transfer telephone number or a pager number is
not programmed, you cannot turn this feature ON.
The voice guide will prompt you.
Transfer phone number is not set.
or
Pager number is not set.
Skipping the greeting message
Press 0 during the greeting message playback.
— The unit will skip the rest of the greeting message.
101
Options
Transferring recorded messages to another
phone
This feature allows your unit to call a designated telephone or pager number each time an incoming voice
message is recorded.
You can choose Message transfer or Pager call.
Message transfer: Program the transfer telephone number first. When an incoming message is recorded in
your unit, the message will be transferred. You can retrieve the message during the same call using the remote
operation.
Pager call: Program the pager number first. When an incoming call is recorded, your pager will be called. Call
your unit and retrieve the message using the remote operation.
— This feature operates in the TAD/FAX mode.
— For details on the remote operation, see page 97.
— Use a touch tone telephone to access your unit.
An incoming voice message is recorded in memory.
Your unit calls the transfer telephone number or pager number.
Message transfer
The transfer telephone rings, then
answers the call.
Your unit will play the message
transfer greeting. ƒ
Pager call
Your pager beeps.
Call your unit to retrieve the message
using the remote operation.
within 60 seconds
Enter the remote operation ID
(see page 98).
Retrieve the message using the
remote operation.
102
ƒ The unit has a pre-recorded message
transfer greeting.
— “This is a telephone answering
system. Please enter your remote
ID for remote operation.”
Options
Recording a message transfer greeting message
The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.
Suggested message
Message transfer greeting message
“This is a transferred message from (your name, business and/or
telephone number). Please enter your remote ID for the remote
operation.”
Note:
● If you do not record a message, the pre-recorded message will be played (see page 102).
Dial keypad
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
Display:
MENU
1.SYSTEM SET UP
, then 6 1 .
TRNS-GREETING
▼▲
CHECK
to select “RECORD”.
▼▲
RECORD
/
STOP
START/COPY/SET
5
Press START/COPY/SET .
6
Speak clearly about 20 cm (8 inches) away from
the microphone.
● The display will show the remaining recording
time.
TRNS REC. 15s
Example:
7
When finished, press STOP .
● The unit will repeat your message. You can
adjust the volume using
or
.
8
To exit the program, press MENU .
Microphone
TRNS REC.
16s
To check your message
Select “CHECK” by pressing
or
and press START/COPY/SET .
The unit will play your message.
To exit the program, press MENU .
●
To erase your message
in step 4,
Select “ERASE” by pressing
or
in step 4,
and press START/COPY/SET .
To exit the program, press MENU .
●
The pre-recorded greeting message will be
played instead of your message.
103
Answering
Device
or
Options
Setting the message transfer/pager call
1
Press MENU .
2
Press
3
Press START/COPY/SET .
Display:
Press START/COPY/SET .
1.SYSTEM SET UP
7
8
Press MENU .
MESSAGE TRANS.
, then 6 0 .
MODE=OFF
SETUP ITEM [
▼▲
Dial keypad
4
Press
or
]
MENU
to select “MESSAGE” or “PAGER”.
MESSAGE: transfers incoming messages.
PAGER:
calls your pager.
OFF:
turns off this feature.
●
If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
6
a: If you selected “MESSAGE” in step 4:
Enter the transfer telephone number.
NO.=
b: If you selected “PAGER” in step 4:
Enter your pager number.
● You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PPP12345678PPP5555#
REDIAL/PAUSE
/
(Pause)
START/COPY/SET
Your pager
number
Pauses
Your pager access
code, if required.
Message you want displayed
on your pager when a
voice message is recorded.
Note:
● This feature can be turned on/off remotely
from a touch tone telephone (see page 101).
How your unit and pager work
Pager
Hi, this .
..
is Mike
When your unit receives
a voice message, it will call
your pager company.
104
Your pager
company
Your pager
company will
call your pager.
555
5
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
Options
Ring count in the TAD/FAX mode
This feature determines the number of rings before the unit answers a call in the TAD/FAX mode.
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any
new voice messages. If the unit answers on the second ring, there is at least one new
recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the third
ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
Helpful hints:
To answer a call before the unit does, increase the number of rings.
● If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
●
1
Select “TAD/FAX” in step 4 of feature setting #77
(see page 73).
2
3
Press MENU .
4
Press START/COPY/SET .
5
6
Press
7
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 0 6 .
Answering
Device
Press
Dial keypad
TAD RING COUNT
RING=2
or
▼▲
/
START/COPY/SET
to select the desired setting.
Press START/COPY/SET .
SETUP ITEM [
]
Note:
● If you subscribe to a Caller ID service, set this ring
count setting to 2 or more rings.
105
Options
Incoming message recording time
You can choose from two recording times for an incoming message.
VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting).
1 MIN (1 minute): The unit will record each incoming message up to 1 minute.
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 1 0 .
RECORDING TIME
MODE=VOX
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Message alert
(beeps when a voice message is received)
When this feature is on, the unit will let you know with slow beeps that a caller’s message has been recorded.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
106
MENU
1.SYSTEM SET UP
, then 4 2 .
MESSAGE ALERT
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
●
5
6
Dial keypad
▼▲
If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
/
]
Options
Recording time alert
(beeps when memory is almost full)
When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with
slow beeps.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Press
MENU
1.SYSTEM SET UP
, then 4 3 .
REC. TIME ALERT
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
●
▼▲
/
If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Press MENU .
Answering
Device
5
6
Dial keypad
Display:
Setting the ICM monitor
When a call is received with the answering device, the incoming messages will be heard from the speaker
during the call. If you do not want the messages to be heard by other persons who share your unit, set this
feature to “OFF”.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Display:
Press
MENU
1.SYSTEM SET UP
, then 6 7 .
ICM MONITOR
MODE=ON
or
▼▲
to select “OFF”.
MODE=OFF
●
5
6
Dial keypad
▼▲
If this feature is required, select “ON”.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Press MENU .
107
Error Messages
Reports
When your fax does not transmit, check the following items first.
– The number you dialed is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the sending and journal
reports (see pages 62 and 63).
Communication message
Error code
Cause & Remedy
41–72
FF
●
A transmission or reception error occurred. Try again or check
with the other party.
—
●
The document is jammed. Remove the jammed document (p. 117).
54, 59
70
●
A transmission or reception error occurred because of a problem
with the other party’s fax machine. Check with the other party.
MEMORY FULL
—
●
The document was not received due to memory being full.
NO DOCUMENT
—
●
The document was not fed into the unit properly. Reinsert the
document and try again.
OTHER FAX NOT RESPOND
—
●
PRESSED THE STOP KEY
—
●
The STOP button was pressed and fax communication was
canceled.
THE COVER WAS OPENED
—
●
The cover was opened. Close it and try again.
OK
—
●
Fax communication was successful.
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
108
The other party’s fax machine was busy or ran out of recording
paper. Try again.
● The document was not fed properly. Reinsert the document and
try again.
● The other party’s fax machine rings too many times. To send a fax
manually, dial the number, confirm the fax tone, and press
START/COPY/SET .
● The other party’s machine is not a facsimile. Check with the other
party.
● The number you dialed is not in service.
For assistance, call 1-800-435-7329.
Error Messages
LCD display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
CALL SERVICE
CHECK COVER
CHECK DOCUMENT
CHECK FILM
CHECK LEVER
CHECK MEMORY
CHECK PAPER
FAX IN MEMORY
FAX MEMORY FULL
●
There is something wrong with the unit. Contact our service personnel.
●
The cover is open. Close it.
●
The document is not fed into the unit properly. Reinsert the document. If
misfeeding occurs frequently, clean the document feeder rollers and try again
(p. 120). If the problem remains, adjust the feeder pressure (p. 117).
●
The film cartridge is not inserted properly. Reinsert it correctly (p. 118, 119).
●
The recording paper set lever is released. Push it back to set the lever (p. 27).
●
Memory (telephone numbers, parameters, etc.) has been erased. Re-program.
The recording paper is not installed or the unit ran out of paper. Install paper
(p. 26, 27).
● The recording paper is not fed into the unit properly or has jammed near the
recording paper entrance. Clear the jammed paper (see “When paper has
jammed near the recording paper entrance” on page 116).
Do not install folded or heavily curled paper in the paper tray.
●
●
The unit has (a) document(s) in memory. See the other message instructions to
print out the document(s).
Memory is full of received documents due to a lack of recording paper or a
recording paper jam, etc. Install paper or clear the jammed paper.
● When performing memory transmission, the document being stored exceeds the
memory capacity of the unit. Transmit the entire document by using manual or
automatic transmission.
●
●
●
The film is empty. Replace the film or film cartridge with a new one (p. 118, 119).
The film is slack. Tighten it (see step 9 on page 119) and install again.
FILM NEAR EMPTY
●
The remaining film can print about 15 pages of letter size documents. Prepare a
new film or film cartridge (p. 18).
FREE FILM EMPTY
●
The free starter film is empty. Replace the film or film cartridge with a new one
(p. 118, 119).
●
There is no space to store new stations in the JOG DIAL directory. Edit or erase
unnecessary stations (p. 42, 43).
LOADING ERROR
●
A loading error occurred while receiving data from FaxSav. Contact FaxSav
at 1-888-332-9728.
MESSAGE FULL
●
There is no room left in memory to record a voice message. Erase some or all of
the messages (p. 94, 100).
JOG-DIAL FULL
(continued)
For assistance, call 1-800-435-7329.
109
Help
FILM EMPTY
Cause & Remedy
Error Messages
Display message
Cause & Remedy
NO FAX REPLY
●
The other party’s fax machine is busy or ran out of recording paper. Try again.
PAPER JAMMED
●
A recording paper jam occurred under the film cartridge. Clear the jammed paper
(p. 115).
PLEASE WAIT
●
The unit is checking if the film is set correctly. Wait for a while.
REDIAL TIME OUT
●
The other party’s fax machine is busy or ran out of recording paper. Try again.
REMOVE DOCUMENT
●
The document is jammed. Remove the jammed document (p. 117).
Attempted to transmit a document longer than 600 mm (235/8"). Press the
STOP button to remove the document. Divide the document into two or more
sheets and try again.
●
TRANSMIT ERROR
●
A transmission error occurred. Try again.
UNIT OVERHEATED
●
The unit is too hot. Let the unit cool down.
110
For assistance, call 1-800-435-7329.
Operations
When a function does not work, check here
before requesting help
General
Problem
Cause & Remedy
I cannot make and receive calls.
●
The power cord or telephone line cord is not connected. Check the
connections (p. 28).
I cannot make calls.
●
The dialing mode setting is wrong. Change to “TONE” or “PULSE”
(p. 37).
The unit does not work.
●
Disconnect the unit from the telephone line and connect the line to
a known working telephone. If the working telephone operates
properly, contact our service personnel to have the unit repaired.
If the working telephone does not operate properly, contact your
telephone company.
The unit does not ring.
●
The ringer volume is set to off. Adjust it to a suitable level (p. 33).
The other party complains they only
hear a fax tone and cannot talk.
●
The FAX ONLY mode is set. Tell them the number is used for
faxes only or change to another mode (p. 70, 71).
The speakerphone is not working.
●
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust the volume
using
or
.
● If parts of your conversation are cut off, you and the other party
spoke at the same time. Speak alternately.
●
●
If this button is pressed during dialing, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialed will be redialed.
The receive mode does not function
as explained on pages 70 and 71.
●
A Distinctive Ringing pattern is set (p. 76, 77).
The TEL/FAX mode is set (p. 78 to 81).
During programming, I cannot enter
the code or ID number.
●
All or part of their numbers are the same. Change the number
(p. 82, 98).
The film runs out quickly.
●
The HELP button, copy function, and reports use more film.
●
Help
The REDIAL/PAUSE button does
not function properly.
Fax transmission
Problem
I cannot send documents.
Cause & Remedy
The other party’s fax machine was busy or ran out of paper. Try
again.
● The other party’s machine is not a facsimile. Check with the other
party.
● The other party’s fax machine rings too many times. Send the fax
manually - dial the number, confirm the fax tone, then press
START/COPY/SET .
●
(continued)
For assistance, call 1-800-435-7329.
111
Operations
Fax transmission
Problem
Cause & Remedy
The other party complains that
letters on their received document
are distorted.
●
The other party complains that dirty
patterns or black lines appear on
their received documents.
●
The glass or rollers are dirty. Clean them (p. 120).
I cannot make an international fax
call.
●
Use the overseas transmission mode (p. 68).
Add two pauses at the end of the telephone number (p. 36) or dial
manually.
If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
● The extension telephone on the same line is off the hook. Hang up
the extension telephone and try again.
●
Fax reception
Problem
Cause & Remedy
I cannot receive documents
automatically.
●
The receive mode is set to the TEL mode. Set to the TAD/FAX,
FAX ONLY or TEL/FAX mode.
● The time to answer the call is too long. Decrease the number of
rings (p. 74, 81, 105).
● The greeting message is too long. Shorten the message (p. 91).
The display shows “CONNECTING.....”
but faxes are not received.
●
The recording image is faint.
●
The printing quality is poor.
●
The incoming call is not a fax. Change the receive mode.
The sender transmitted a faint document. Ask them to transmit a
clearer copy of the document.
● The thermal head is dirty. Clean it (p. 120).
Some paper has instructions recommending which side to print on.
Try turning the paper over. We recommend smooth paper such as
Hammermill Jet Print for clearer printing.
R
A blank sheet is ejected after the
received documents are printed out.
●
The receiving reduction rate is not programmed correctly. Program
the proper rate (p. 83).
Receive mode
Problem
Cause & Remedy
I cannot select the desired receive
mode.
●
If you set the TAD/FAX, FAX ONLY or TEL/FAX mode:
– Select the desired mode using feature #77 (p. 73), and
– Press AUTO ANSWER to turn on the AUTO ANSWER light.
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
●
If you set the TEL mode:
– Press AUTO ANSWER to turn off the AUTO ANSWER light.
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
112
ON
For assistance, call 1-800-435-7329.
OFF
Operations
Copying
Problem
Cause & Remedy
When you try to make a copy, the
unit beeps and the display shows
“CHECK PAPER”.
●
Pull the recording paper set lever forward, make sure the paper is
inserted correctly and push the recording paper set lever back.
The unit does not make a copy.
●
You cannot make a copy during programming. Try to make a copy
after programming or stop the programming.
A dirty pattern or a black line
appears on the copied documents.
●
The glass or rollers are dirty. Clean them (p. 120).
The copied image is distorted.
●
The thermal head is dirty. Clean it (p. 120).
The document is not copied
properly.
●
The film is not inserted correctly. Insert it correctly (p. 118, 119).
The copied document is blank.
●
The film is not inserted correctly. Insert it correctly (p. 118, 119).
The printing quality is poor.
●
Some paper has instructions recommending which side to print on.
Try turning the paper over. We recommend smooth paper such as
Hammermill Jet Print for clearer printing.
R
The printing is faint.
●
Original
You may have used paper with a cotton and/or fiber content that is
over 20%, such as letterhead or resume paper. We recommend
smooth paper such as Hammermill Jet Print for clearer printing.
R
ABC
Copy
●
The film is not inserted correctly. Insert it correctly (p. 118, 119).
Answering device
Problem
Cause & Remedy
No voice messages have been
recorded in the TAD/FAX mode.
●
The memory is full. Erase some or all the messages (p. 94, 100).
I cannot retrieve recorded messages
from a remote telephone.
●
Make sure that you use the remote operation ID correctly (p. 98).
For assistance, call 1-800-435-7329.
113
Help
A paper jam occurs during copying.
Operations
If a power failure occurs
The unit will not function.
Transmission and reception will be interrupted. Check the transactions by printing a journal report.
● If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will
be printed out stating which contents in memory have been erased.
● If delayed transmission is programmed and the start time has passed during a power failure, transmission
will be attempted soon after power is restored.
●
●
Power down report
The power down report will be automatically printed out after power is restored.
The report will not be printed out when there are not any documents stored in memory.
Sample of a power down report
POWER DOWN REPORT
POWER DOWN AT:Jan. 05 1998 04:30AM
RESTARTED AT:Jan. 05 1998 04:31AM
<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO.
01
114
OTHER FACSIMILE
<FAX # NOT AVAIL.>
MODE
RCV
PAGES
01
FUNCTION
MEMORY RECEIVE
For assistance, call 1-800-435-7329.
Jams
Recording paper jam
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper by following the display message on this page and page 116.
When paper has jammed under the film cartridge
The display will show the following message.
Display:
PAPER JAMMED
Remove the jammed paper as follows.
1
2
3
Slide the cover open lever forward.
4
Remove the jammed recording paper.
5
If the film is slack, tighten it by winding the
bottom side gears.
Film
cartridge
The cover is under tension to improve print
quality. Pull up hard enough to open.
Remove the film cartridge.
Cover open
lever
Help
Incorrect
Correct
Tight
6
Replace the film cartridge by matching the blue
label side of the cartridge with the one on the unit.
7
Close the cover securely by pushing down on both
ends.
Bottom side gears
Blue labels
Film
cartridge
For assistance, call 1-800-435-7329.
115
Jams
When paper has jammed near the recording paper entrance
The display will show the following message.
Display:
CHECK PAPER
Remove the jammed paper as follows.
Pull the recording paper set lever forward, then pull out
the jammed recording paper from the recording paper
entrance.
Push the set lever back.
Recording
paper set
lever
When paper has not been ejected even though “PAPER
JAMMED” or “CHECK PAPER” is not displayed
Check the recording paper exit. If there is jammed paper, remove it as follows.
1
2
First, lift the front of the unit. Pull the paper stacker
forward until it stops, then press the center slots to
unlock and remove the paper stacker.
Paper
stacker
Tilt the unit up and push the jammed recording
paper out through the triangular window on the
bottom of the unit.
Triangular
window
3
Remove the jammed recording paper from the
recording paper exit.
●
116
If you cannot remove the jammed paper, remove
it by following the instructions on page 115.
For assistance, call 1-800-435-7329.
Center slots
Jams
Sending document jams
If the unit does not release the document during feeding, remove the document as follows.
1
2
3
4
Slide the cover open lever forward.
The cover is under tension to improve print quality.
Pull up hard enough to open.
Remove the jammed document carefully.
Close the cover securely by pushing down on both
ends.
Note:
● Before opening the cover, do not pull out the
jammed paper forcibly.
Cover open
lever
Sending document does not feed, or multi-feeds
1
2
Help
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Slide the cover open lever forward.
Lever
The cover is under tension to improve print quality.
Pull up hard enough to open.
A
3
B
C
Shift the position of the lever using an instrument
with a pointed end, like a paper clip.
Position A: When documents do not feed.
Position B: Standard position (pre-selected)
Position C: When documents multiple feed.
4
Close the cover securely by pushing down on both
ends.
Cover open
lever
For assistance, call 1-800-435-7329.
117
Ink Film
How much film you have left
To check the amount of remaining film, press FILM REMAINING while the unit is idle. The display indicates
the approximate amount of remaining film.
Display:
FILM
E
F
FILM
E
F
When the film indicator points to this position, the remaining film will
print up to 25 pages of letter size documents. Prepare a new film or
film cartridge for replacement.
Replacing the film or film cartridge
When the unit detects the end of the film, the following message will be displayed.
The remaining film prints about 15 pages of letter size documents.
FILM NEAR EMPTY
Display:
Prepare a new film or film cartridge.
FILM EMPTY
The film is empty. Install a new film or film cartridge.
The following replacement kits are available.
KX-FA135: Film cartridge (1 cartridge and 1 film)
KX-FA136: Replacement film (2 films)
To order replacement kits, see page 18.
1
2
3
Slide the cover open lever forward.
4
Unlock the four gears by ( A ) pulling the top side
gears (blue and green gears) forward and ( B )
pushing back the bottom side gears (green gears).
Remove the used film.
Film cartridge
The cover is under tension to improve print quality.
Pull up hard enough to open.
Cover open
lever
Remove the film cartridge.
● If you have purchased a film cartridge (Model no.
KX-FA135) for replacement, skip to step 10.
● To replace only the film, go to step 4.
A
Blue gear
B
Top side gears
Green
gear
Green
gear
A
Bottom side gears
5
Remove the four gears from the used film cores.
B
Green gear
Gears
Caution:
● The film is not reusable. You can order a new
film for replacement through your nearest
Panasonic dealer or call 1-800-435-7329.
Film cores
Gears
118
For assistance, call 1-800-435-7329.
Ink Film
6
Insert the blue gear into the blue core of the new
film.
Blue core
Slots
Guide tabs
7
Insert the three green gears into the remaining
cores of the new film.
Blue gear
Green gears
Guide tabs
Slots
8
Insert the film into the cartridge so that the blue
gear matches the blue label on the cartridge.
● The shiny side should be facing up.
Blue gear
Blue label
Film
Cartridge
9
Lock the four gears of the film by ( A ) pushing
back the top side gears and ( B ) pulling the
bottom side gears forward until they lock into place.
● If the film is slack, tighten it by winding the
bottom side gears.
Top
side gear
Help
Incorrect
Top side
Bottom
gears
side gear
Correct
Bottom
side gears
B
A
Tight
10
11
Insert the film cartridge by matching the blue label
on the cartridge with the one on the unit.
Blue labels
Close the cover securely by pushing down on both
ends.
● The unit will check if the film is installed correctly.
The following message will be displayed.
Display:
●
PLEASE WAIT
Film
cartridge
If the following message is displayed, the film is
not inserted correctly.
CHECK FILM
Reinsert it correctly.
For assistance, call 1-800-435-7329.
119
Cleaning
Document feeder
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document,
clean the document feeder.
1
2
3
4
5
6
7
Disconnect the power cord and the telephone
line cord.
Telephone
line cord
Slide the cover open lever forward.
The cover is under tension to improve print quality.
Pull up hard enough to open.
Clean the document feeder rollers, sub roller and
rubber flap with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Power cord
Cover open
lever
Rubber flap
Sub roller
Document feeder rollers
Clean the white plate and glass with a soft dry
cloth.
Close the cover securely by pushing down on both
ends.
Connect the power cord and the telephone line
cord.
Caution:
Do not use paper products, such as paper towels
or tissues, to clean the inside of the unit.
●
Glass
White plate
Thermal head and black bar
If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head and
black bar.
1
2
3
4
Disconnect the power cord and the telephone
line cord.
5
6
Close the cover securely by pushing down on both
ends.
Thermal head
Slide the cover open lever forward.
Black bar
The cover is under tension to improve print quality.
Pull up hard enough to open.
Clean the thermal head and black bar with a cloth
moistened with isopropyl rubbing alcohol, and let it
dry thoroughly.
Connect the power cord and the telephone line
cord.
Caution:
● To prevent a malfunction due to static electricity,
do not use a dry cloth and do not touch the thermal
head directly with your fingers.
120
For assistance, call 1-800-435-7329.
Caution:
● Do not push on
the black cover.
Reports
Printing the feature settings, telephone numbers,
the journal, printer test list and Caller ID list
You can print out the following documents.
Feature list: provides you with the current settings of the basic and advanced programming features (see
pages 140 to 142).
Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch
Dial and JOG DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A flash has been entered.
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)
Journal report: keeps records of fax transmissions and receptions. Also, this report will be printed
automatically after every 35 fax communications (see page 63).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred
points or lines, clean the thermal head (see page 120).
Caller ID list: keeps records of the last 35 callers after subscribing to a Caller ID service. Also, this report will
be printed automatically after every 35 callers (see page 52).
1
Press MENU two times.
2
For the feature list, press
Display:
Dial keypad
MENU
2.PRINT REPORT
, then 1 .
SETUP LIST
For the telephone number list, press
, then 3 .
TEL NO. LIST
For the journal report, press
, then 4 .
JOURNAL REPORT
For the printer test list, press
, then 5 .
STOP
JOG DIAL
START/COPY/SET
PRINTER TEST
, then 8 .
General
Information
For the Caller ID list, press
CALLER ID LIST
3
Press START/COPY/SET to start printing.
PRINTING
●
●
To stop printing, press STOP .
After printing, the following will be displayed.
PRINT ITEM [ ]
4
Press MENU .
Note:
● In step 2, you can select the desired item by
rotating JOG DIAL .
121
Fax Voice Guidance
Fax voice guidance
You can hear the transmission result by the voice guidance. One of the following messages will be heard if this
feature is set to on.
— Transmission is complete.
— Transmission has failed.
— Transmission has been interrupted.
When friendly reception (see page 84) is activated, one of the following messages will also be heard.
— Please hang up the handset for reception.
— Start reception.
Changing the fax voice guidance setting
One of the following choices is available.
ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.
ON:
The voice guidance message regarding fax transmission/reception and friendly reception will be
heard after every transaction (pre-selected setting).
OFF:
The fax voice guidance will not be heard.
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
6
Press
122
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 4 7 .
FAX GUIDANCE
MODE=ON
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
]
Display Contrast / Reset
Changing the LCD display contrast
Use this feature to adjust the display contrast.
NORMAL: (Pre-selected setting)
DARKER: Used when the display contrast is too light.
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
6
Press
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 3 9 .
LCD CONTRAST
MODE=NORMAL
or
▼▲
to select the desired setting.
/
Press START/COPY/SET .
START/COPY/SET
SETUP ITEM [
]
Press MENU .
Resetting the advanced features
Use this feature to return the advanced features (see pages 141 and 142) to their pre-selected settings.
1
2
Press MENU .
3
Press START/COPY/SET .
4
Press
Dial keypad
Display:
Press
MENU
1.SYSTEM SET UP
, then 8 0 .
SET DEFAULT
RESET=NO
or
▼▲
to select “YES”.
▼▲
STOP
5
Press START/COPY/SET .
START/COPY/SET
If this feature is not required, press STOP .
Press START/COPY/SET again for confirmation.
RESET COMPLETED
SETUP ITEM [
7
/
RESET OK?
●
6
General
Information
RESET=YES
]
Press MENU .
123
FCC Information
List of FCC requirements and information
If required by the telephone company, inform them
of the following.
● FCC Registration No.:
(found on the bottom of the unit)
● Ringer Equivalence No.:
(found on the bottom of the unit)
● The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your local
telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
124
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the equipment
and receiver.
— Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
— Consult the dealer or an experienced radio/TV
technician for help.
Warranty
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation of America
One Panasonic Way, Secaucus,
New Jersey 07094
Panasonic Sales Company
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC
Facsimile Products
Limited Warranty
Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the
warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico
for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, and cosmetic parts
(cabinet).
Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by
contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter Directory.
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or
mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales
Company telephone number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal
use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or
the film cartridge. The warranty does not cover damages which occur in shipment, or failures which are
caused by products not supplied by the warrantor, or failures which result from accident, misuse, abuse,
neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or
maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage,
signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental
use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized
Servicenter, or damage that is attributable to acts of God.
General
Information
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH
ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
125
Warranty
Servicenter Directory
For Product Information, Operating Assistance, Literature Requests, Dealer
Locations, and all Customer Service inquiries please contact:
1-800-HELP-FAX (435-7329), Monday-Friday 9am - 8pm EST.
Web Site: http://www.Panasonic.com
You can purchase parts, accessories or
locate your nearest servicenter by visiting
our Web Site.
Factory Servicenters Locations
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
800 Dubuque Avenue
S. San Francisco,
CA 94080
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
3878 Ruffin Road
Suite A
San Diego, CA 92123
COLORADO
1640 South Abilene Street
Suite D
Aurora, CO 80012
GEORGIA
8655 Roswell Road
Suite 100
Atlanta, GA 30350
MICHIGAN
37048 Van Dyke Avenue
Sterling Heights, MI
48312
TENNESSEE
3800 Ezell Road
Suite 806
Nashville, TN 37211
ILLINOIS
9060 Golf Road
Niles, IL 60714
MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
TEXAS
7482 Harwin Drive
Houston, TX 77036
1703 North Randall Road
Elgin, IL 60123
(Pick-up / Drop-off only)
MARYLAND
62 Mountain Road
Glen Burnie, MD 21061
MASSACHUSETTS
60 Glacier Drive
Suite G
Westwood, MA 02090
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
OHIO
2236 Waycross Road
Civic Center Plaza
Forest Park, OH 45240
PENNSYLVANIA
2221 Cabot Blvd. West
Suite B
Langhorne, PA 19047
Chartiers Valley
Shopping Center
1025 Washington Pike
Bridgeville, PA 15017
13615 Welch Road
Suite #101
Farmers Branch, TX
75244
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
Accessory Purchases:
Customer Orders Only 1-800-HELP-FAX (435-7329)
As of Mar. ’98
126
Warranty
Notes for product service and shipping
the product
For product service
● Servicenters are listed on page 126.
● Call toll free 1-800-HELP-FAX (435-7329) for the location of an authorized servicenter.
When you ship the product
● Carefully pack your unit, preferably in the original carton.
● Attach a letter, detailing the symptom or problem, to the outside of the carton.
● Send the unit to an authorized servicenter, prepaid and adequately insured.
● Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales
offices. These locations do not repair consumer products.
General
Information
127
Specifications
Technical data about this product
Applicable Lines:
Document Size:
Effective Scanning Width:
Recording Paper Size:
Effective Printing Width:
Transmission Time*:
Scanning Density:
Halftone Level:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Operating Environment:
Dimensions (H ~W ~D):
Mass (Weight):
Power Consumption:
Power Supply:
Memory Capacity:
Public Switched Telephone Network
Max. 216 mm (81/2") in width
Max. 600 mm (235/8") in length
208 mm (83/16")
Letter: 216 mm ~ 279 mm (81/2" ~11")
Legal: 216 mm ~ 356 mm (81/2" ~14")
208 mm (83/16")
Approx. 15 s/page (Original mode)
Approx. 30 s/page (G3 Normal mode)
Horizontal: 8 pels/mm (203 pels/inch)
Vertical:
3.85 lines/mm (98 lines/inch) —STANDARD mode
7.7 lines/mm (196 lines/inch) —FINE/HALF TONE mode
15.4 lines/mm (392 lines/inch) —SUPER FINE mode
64-level
CCD image sensor
Thermal Printing
Modified Huffman (MH), Modified READ (MR)
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative Humidity)
154 mm ~ 365 mm ~ 355 mm (61/16" ~ 143/8" ~ 1331/32")
Approx. 4.85 kg (10.7 lb.)
Standby:
Approx. 6.0 W
Transmission: Approx. 14 W
Reception:
Approx. 37 W (When receiving a 20% black document)
Copy:
Approx. 48 W (When copying a 20% black document)
Maximum:
Approx. 160 W (When copying a 100% black document)
120 V AC, 60 Hz (This unit will not function at 50 Hz.)
Voice memory: Approx. 18 minutes of recording time including the greeting
message**
Fax memory: Approx. 28 pages of memory reception
Approx. 25 pages of memory transmission
(Based on the CCITT No. 1 Test Chart in standard resolution.)
** Transmission speed depends upon the contents of the
pages, resolution, telephone line conditions and capability of
the receiving unit.
The 15 second speed is based upon the CCITT No. 1 Test
Chart.
** Recording time may be reduced by the calling party’s
background noise.
Note:
● Any details given in these instructions are subject to change without
notice.
● The pictures and illustrations in these instructions may vary slightly
from the actual product.
128
CCITT No. 1 Test Chart
Comienzo rápido en español
Instalación
Quite la cinta de transporte de la unidad y del apilador de papel y haga la instalación de la forma siguiente.
Cinta de transporte
Cinta de transporte
1
Cartucho de película
Cubierta
A. Deslice hacia adelante la palanca de abertura de la cubierta.
B. La cubierta está bajo tensión para mejorar la calidad de la
Palanca de abertura
de la cubierta
impresión. Tire hacia arriba con fuerza suficiente para abrirla.
C. Quite la hoja de la unidad.
D. Si la película está floja en su cartucho, ténsela girando los
Bandeja de papel
A. Abra la bandeja de papel.
B. Inserte las dos lengüetas
engranajes del lado inferior.
Incorrecto
3
Correcto
de la bandeja de papel
en las ranuras de la parte
trasera de la unidad.
Tensa
E. Instale el cartucho de película en el interior de la unidad.
F. Asegúrese de que la etiqueta azul del cartucho
concuerde con la de la unidad.
G. Cierre firmemente la cubierta empujando hacia abajo
sobre ambas esquinas.
Etiqueta azul
Etiquetas azules
Engranajes
del lado inferior
Engranaje azul
Lengüeta
Palanca de
ajuste del papel
de impresión
Ranuras
Parte inferior
Hoja
4
Papel de impresión
2
Apilador de papel
A. Levante la parte delantera de la
unidad, inserte el apilador de papel
en las ranuras y deslícelo hasta que
se pare.
ajuste del papel de impresión.
B. Separe el papel para evitar que se
atasque e insértelo en el interior de la
bandeja de papel.
C. Mueva hacia atrás la palanca de
ajuste del papel de impresión.
129
Comienzo rápido
en español
A. Tire hacia adelante de la palanca de
Comienzo rápido en español
Conexiones
1
Cable del auricular
A. Conéctelo a la unidad.
B. Conéctelo al auricular.
2
Cable de línea telefónica
A. Conéctelo a “LINE” de la
unidad.
B. Conéctelo a una toma de
línea telefónica sencilla.
RJ11C
Protector contra
sobrevoltaje de
la línea
3
Cable de electricidad
A. Conéctelo a la unidad.
B. Conéctelo a una toma de
corriente.
120 V, 60 Hz
Protector contra
sobrevoltaje de
alimentación
130
Comienzo rápido en español
Programación inicial
Ajuste de la fecha y la hora
1 Pulse MENU .
2 Pulse
Teclado de
marcación
MENU
Teclas de
marcación
de un toque
INSERT
, y luego 0 1 .
3 Pulse START/COPY/SET .
4 Introduzca el mes/día/año correcto seleccionándolos
con 2 dígitos para cada uno utilizando el teclado de
marcación o JOG DIAL . Si utiliza JOG DIAL ,
pulse
para mover el cursor.
5 Pulse START/COPY/SET .
6 Introduzca la hora/minuto correcto seleccionando
cada uno de ellos mediante 2 dígitos con el teclado
de marcación o JOG DIAL . Si utiliza
JOG DIAL , pulse
Pulse
START/COPY/SET
para seleccionar “AM” o “PM”.
8 Pulse MENU .
Selección de caracteres con el
teclado de marcación
Teclas
Ajuste de su logotipo
3 Pulse START/COPY/SET .
Teclas de marcación
4 Introduzca su logotipo, con un máximo de
30 caracteres, utilizando el teclado de marcación
(consulte las instrucciones de la derecha) o
JOG DIAL (consulte la página siguiente).
● Para introducir continuamente el mismo número,
pulse
para mover el cursor al siguiente espacio.
5 Pulse START/COPY/SET .
6 Pulse MENU .
Ajuste del número de
teléfono de su facsímil
, y luego 0 3 .
3 Pulse START/COPY/SET .
[
]
,
.
_
2
A
B
C
3
D
E
4
}
+
–
/
:
;
?
|
a
b
c
2
F
d
e
f
3
G H
I
g
h
i
4
5
J
L
j
k
l
5
6
M N O m
n
o
6
7
P Q R
S
p
q
r
8
T
U
V
t
u
v
8
9
W X
Y
Z
w
x
0
(
)
<
>
% &
¥
El botón
el botón
reemplaza un caracter por un espacio y
reemplaza un caracter por un signo “+”.
5 Pulse START/COPY/SET .
6 Pulse MENU .
K
{
‚
=
s
7
y
z
9
!
"
#
$
@ ^
’
0
¤
Teclado de Tecla INSERT
marcación (Se utiliza para insertar un
de un toque carácter o un espacio.)
Para corregir un error
Pulse
o
para mover el cursor al
carácter incorrecto, y luego haga la
corrección.
● Para borrar un carácter, mueva el cursor al
carácter que desee borrar y pulse STOP
para las características número #02 y #03.
●
131
Comienzo rápido
en español
4 Introduzca el número de teléfono de su facsímil con
un máximo de 20 dígitos utilizando el teclado de
marcación o JOG DIAL . Si utiliza JOG DIAL ,
pulse
para mover el cursor.
●
1
, y luego 0 2 .
1 Pulse MENU .
Caracteres
1
1 Pulse MENU .
2 Pulse
JOG DIAL
para mover el cursor.
7 Pulse START/COPY/SET .
2 Pulse
/
STOP
Comienzo rápido en español
Memorización de nombres y números de
teléfono para la marcación de un toque
1 Pulse DIRECTORY PROGRAM .
2 Para las estaciones 1–5
Pulse una de las teclas de marcación de un toque.
●
Teclado de
marcación
Teclas de
marcación
de un toque
LOWER
Si selecciona la tecla de marcación de un toque 1,
seleccione “DIAL MODE” pulsando
, y luego
pulse START/COPY/SET para ir a la siguiente
indicación.
Para las estaciones 6–10
Pulse LOWER , y luego pulse una de las teclas de
marcación de un toque.
3 Introduzca el nombre de la estación, un máximo de
10 caracteres, utilizando el teclado dè marcación
(consulte la página 131) o JOG DIAL (consulte
abajo).
4 Pulse START/COPY/SET .
6 Pulse START/COPY/SET .
7 Pulse DIRECTORY PROGRAM para salir de la
programación.
Selección de caracteres con
JOG DIAL
En lugar de pulsar las teclas de marcación podrá
seleccionar caracteres utilizando JOG DIAL.
1. Gire JOG DIAL hasta que se visualice el carácter
deseado.
●
para mover el cursor al siguiente
Se inserta el carácter visualizado en el paso 1.
3. Vuelva al paso 1 para introducir el siguiente
carácter.
Orden de visualización de los caracteres
Letra
mayúscula
Letra
minúscula
Número
132
: Girándolo hacia
la derecha
: Girándolo hacia
la izquierda
Símbolo
START/COPY/SET
JOG DIAL
DIRECTORY PROGRAM
5 Introduzca el número de teléfono, un máximo de
30 dígitos.
2. Pulse
espacio.
( @ )/
Comienzo rápido en español
Memorización de nombres y números de
teléfono en el directorio JOG DIAL
Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la
unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FP270, 60 estaciones para el
KX-FP265).
1 Pulse DIRECTORY PROGRAM .
2 Gire JOG DIAL e introduzca el nombre, hasta
10 caracteres, utilizando el teclado dé marcación
(consulte la página 131) o JOG DIAL (consulte la
página 132).
Teclado de
marcación
DIRECTORY PROGRAM
3 Pulse START/COPY/SET .
4 Introduzca el número de teléfono, un máximo de
30 dígitos.
5 Pulse START/COPY/SET .
6 Pulse DIRECTORY PROGRAM para salir de la
programación.
Para corregir un error
●
Pulse
o
para mover el cursor al carácter
incorrecto, y luego haga la corrección.
STOP
START/COPY/SET
/
JOG DIAL
Para borrar un carácter
●
Mueva el cursor al carácter que desee borrar
y pulse STOP .
Comienzo rápido
en español
133
Comienzo rápido en español
Para hacer/contestar una llamada de voz
■ Para hacer manualmente una llamada de voz
1
Levante el auricular.
2
Marque el número.
3
Cuelgue el auricular cuando termine.
■ Para hacer una llamada de voz utilizando la marcación de un toque
1
Levante el auricular.
2
Para las estaciones 1–5
Pulse la tecla de marcación de un toque deseada.
Para las estaciones 6–10
Pulse LOWER , y luego pulse la tecla de
marcación de un toque deseada.
3
Cuelgue el auricular cuando termine.
■ Para hacer una llamada de voz utilizando el directorio JOG DIAL
1
2
3
Gire JOG DIAL hasta que se visualice el nombre
deseado.
Levante el auricular.
La unidad empezará a marcar
automáticamente.
●
Cuelgue el auricular cuando termine.
■ Para contestar una llamada de voz
134
1
Levante el auricular cuando oiga el timbre de la unidad.
2
Cuelgue el auricular cuando termine.
Comienzo rápido en español
Envío de un fax
■ Envío manual de un fax
1
Abra la bandeja del alimentador de documentos.
2
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
3
Inserte el documento hasta que se oiga un pitido.
4
Pulse DIGITAL SP-PHONE .
5
Marque el número del fax.
6
Pulse START/COPY/SET cuando oiga el tono
del fax.
CAR
HAC A IMPR
(has IA AB ESA
ta 1
5 ho AJO
jas)
■ Envío de un fax utilizando la marcación de un toque
1
Abra la bandeja del alimentador de documentos.
2
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
3
Inserte el documento hasta que se oiga un pitido.
4
Para las estaciones 1–5
Pulse la tecla de marcación de un toque deseada.
Para las estaciones 6–10
Pulse LOWER , y luego pulse la tecla de
marcación de un toque deseada.
CAR
HAC A IMPR
(has IA AB ESA
ta 1
5 ho AJO
jas)
■ Envío de un fax utilizando el directorio JOG DIAL
Abra la bandeja del alimentador de documentos.
2
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
3
Inserte el documento hasta que se oiga un pitido.
4
Gire JOG DIAL hasta que se visualice el
nombre deseado.
5
Pulse START/COPY/SET .
CAR
HAC A IMPR
(has IA AB ESA
ta 1
5 ho AJO
jas)
Comienzo rápido
en español
1
135
Comienzo rápido en español
Reciviendo un fax
■ Recepción manual de un fax
1
Levante el auricular cuando oiga el timbre de la
unidad.
2
Cuando:
— sea necesario recibir un documento,
— se oiga un tono de llamada de fax (pitido lento), o
— no se oiga sonido,
pulse START/COPY/SET .
3
Cuelgue el auricular.
■ Recepción automática de un fax
1
Ponga la unidad en el modo AUTO ANSWER
pulsando AUTO ANSWER hasta que
se encienda el indicador AUTO ANSWER.
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
Encendida
Para hacer una copia
136
1
Abra la bandeja del alimentador de documentos.
2
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
3
Inserte el documento hasta que se oiga un pitido.
4
Pulse START/COPY/SET .
5
Introduzca el número de copias (hasta 99).
6
Pulse START/COPY/SET .
CAR
HAC A IMPR
(has IA AB ESA
ta 1
5 ho AJO
jas)
Comienzo rápido en español
Operación del sistema de contestación
■ Preparación del mensaje de voz y de la recepción de documentos
1
Pulse AUTO ANSWER hasta que se encienda
la luz AUTO ANSWER.
AUTO
AU
TO ANSWER
TAD/FA
TAD/F
A X ON
Encendida
2
Asegúrese de que el visualizador muestre
“TAD/FAX MODE”.
■ Escucha de mensajes grabados
1
Pulse PLAY MESSAGES cuando la luz
PLAY MESSAGES esté parpadeando o encendida.
● Cuando la luz PLAY MESSAGES esté:
— parpadeando, la unidad sólo reproducirá
los mensajes nuevos.
— encendida, la unidad reproducirá todos
los mensajes.
PLAY
MESSAGES
Parpadeando/
Encendida
■ Borrado de mensajes grabados
Borrado de un mensaje específico
1
Pulse @ERASE mientras escucha el mensaje
que desee borrar.
Borrado de todos los mensajes
Pulse @ERASE después de escuchar
todos los mensajes.
2
START/COPY/SET
Pulse @
@
.
3
Pulse de nuevo START/COPY/SET .
Comienzo rápido
en español
1
137
Index
Index
A
Accessories ...........
17, 18
Advanced features .......
141, 142
(Resetting) ...........
123
Alert (Memory reception) .......
84
(Message) ...........
106
(Recording time) ........
107
Area code .............
51
AUTO ANSWER button ....
70, 71, 89
AUTO ANSWER setting .. 70, 71, 73, 80
Automatic dialing mode setting ....
28
B
Basic features ...........
BROADCAST key ........
Broadcast report ..........
C
Call counter ............
Caller ID ..............
Caller ID list ...........
CALLER ID SEARCH button ......
Caller’s recording time ........
Character table .........
Cleaning ..............
COLLATE button ..........
Communication messages ......
Connecting tone ..........
Connections ...........
Copy (Collated) .........
(Enlargement/reduction) ...
(Multiple copies) ........
COPY button ..........
D
E
F
138
140
66, 67
67
G
Greeting message (Message transfer) . 103
(TAD/FAX) ...
90, 91
(TEL/FAX) ...
90, 91
94
45
52, 121
46–49
106
31, 39
120
87
108
69
6, 28
87, 88
87, 88
87
11, 87
H
Handset cord ...........
6, 28
Handset receiver volume .......
33
HELP button ............
19
HYPHEN key ........
31, 38, 39
I
ICM monitor ............
Ink film ............
INSERT key .........
IQ-FAX .............
IQ-FAX button ...........
J
Jam .............
115–117
JOG DIAL (Making a voice call) ...
44
(Repeating the recorded messages) . 95
(Selecting characters) . 31, 39
(Sending faxes) ......
56
(Skipping the recorded messages) . 95
(Storing) .......
41–43
Journal auto print ..........
63
Journal report .........
63, 121
L
LCD contrast ............
123
LCD display (Error messages) .. 109, 110
Legal paper ............
25
List (Caller ID) .........
52, 121
(Feature) ............
121
(Printer test) ..........
121
(Telephone number) .......
121
Location panel .........
20, 21
Logo ..............
30, 31
LOWER key .........
38, 40, 55
M
Memory reception alert ......
Memory transmission ........
Message alert ...........
Message transfer .......
MUTE button ............
N
NAME/TEL NO. key .........
Date and time ...........
29
Delayed transmission ........
64
Dialing mode ............
37
DIGITAL SP-PHONE button ..
34, 35, 53
Directory feature .......
41, 44, 56
DIRECTORY
PROGRAM button ...
38, 41–43, 66
Display contrast ...........
123
Distinctive Ring service ......
76, 77
Document feeder cleaning ......
120
Document jam ...........
117
Document size .........
60, 128
Enlarge/Reduce copy ......
ERASE button .........
Error messages ........
Extension telephone .......
Feature list .............
121
Feeder cleaning ..........
120
Feeder jam .............
117
Feeder pressure ..........
117
Film detection ...........
86
Film/Film cartridge (Installing) ..
4, 23, 24
(Replacing) .. 118, 119
FILM REMAINING button ......
118
FLASH button ...........
36
Friendly reception ........
72, 84
87, 88
92, 94
108–110
79, 82
Facsimile telephone number .....
32
Fax activation code .........
82
Fax auto redial ...........
55
FAX ONLY mode .......
70, 73, 74
FAX ONLY ring count ........
74
Fax pager .............
85
Fax voice guidance .........
122
Fax voice guide ...........
61
107
118, 119
30, 31, 39
57–59
59
72, 84
65
106
102–104
34
44
Index
O
One-Touch Dial (Making a voice call) . 40
(Sending faxes) ...
55
(Storing) .....
38, 39
Other size documents ........
83
Overseas transmission mode .....
68
Overview .............
22
P
Pager call .............
85
Paper jam ...........
115, 116
Paper stacker ..........
5, 25
Paper tray ............
5, 26
PAUSE button ...........
36
PLAY MESSAGES button ......
94
Power down report .........
114
Power failure ............
114
Power supply/cord ......
6, 28, 128
Printing paper size .........
128
Printing reports ...........
121
Problem solving ........
111–113
Programmable features .....
140–142
Pulse ...............
37
Q
QUICK button
R
Receiving (Fax) .........
10, 72
(Setting) .......
70, 71
Receiving reduction .........
83
RECORD button .........
91, 96
Recording (Greeting message) ....
91
(Memo message) .....
96
(Telephone conversation) . 96
Recording paper .....
5, 26, 27, 128
Recording paper jam ......
115, 116
Recording time alert .........
107
Recording time for TAD/FAX greeting
message ............
93
REDIAL button .........
34, 54
Remote operation ID ........
98
Report (Broadcast) .........
67
(Caller ID) ........
52, 121
(Feature setting) .......
121
(Journal) .........
63, 121
(Printer test list) .......
121
(Sending) ..........
62
(Telephone numbers) .....
121
Reset ...............
123
RESOLUTION button ...
54–56, 59, 87
Ring count (FAX ONLY) .......
74
(TAD/FAX) ........
105
(TEL/FAX) ........
81
Ring pattern detection ......
76, 77
Ringer volume ...........
33
...........
S
SECRET key ........
38, 39, 41
Sending (From memory) .......
65
(IQ-FAX) ........
57–59
(JOG DIAL) ........
56
(Manually) ........
9, 54
(Multiple stations) ....
66, 67
(One-Touch Dial) ......
55
Sending document (Does not feed or
multi-feeds) ...........
117
Sending jam ............
117
Sending report ...........
62
Set default .............
123
Silent fax recognition ring ......
81
SLOW button ............
95
Speaker volume ..........
33
Specifications ...........
128
Storing (Caller ID list) ......
52, 121
(JOG DIAL) .......
41– 43
(One-Touch Dial) .....
38, 39
T
TAD/FAX mode ...........
TAD/FAX ring count .........
TEL mode ...........
TEL/FAX delayed ring count .....
TEL/FAX mode .........
Telephone line cord ........
Telephone number list ........
Thermal head cleaning .......
Toll saver .............
TONE button ............
Transmission (IQ-FAX) ......
(JOG DIAL) ......
(Manually) ......
(One-Touch Dial) ....
Transmittable document .....
V
Voice call (Answering) .......
(JOG DIAL) ........
(Making) ........
(One-Touch Dial) .....
Voice contact ............
Voice time/day stamp ........
VOLUME button ..........
Z
ZOOM button ..........
95
89
105
71, 72
81
78–81
6, 28
121
120
105
36
57–59
56
9, 54
55
60, 128
8, 35
44
7, 34
40
53
94
33
87, 88
139
Features Summary
Summary of user programmable features
Basic features
Code
Available settings
Feature & Display
Setting the date and time
#01
(2 digits for each
entry)
SET DATE & TIME
Meaning
mm/dd/yy hh:mm
Page
29
Setting your logo
#02
YOUR LOGO
(Up to 30 characters)
30
(Up to 20 digits)
32
Setting your facsimile telephone number
#03
YOUR FAX NO.
Printing the sending report
#04
SENDING REPORT
Setting the ring count in the TAD/FAX mode
ERROR
ON
OFF
If transmission fails
Activate
Deactivate
62
1, 2, 3, 4
105
RINGER OFF
1 to 4 rings
Saves you the charges for
the call.
Does not ring.
1, 2, 3, 4,
1 to 4 rings
74
VOX
Unlimited
1 MIN
1 minute
ID=111
Any 3-digit number except
a number using digits 0 or 7.
98
TONE
PULSE
Sets the dialing mode
automatically.
Sets to TONE.
Sets to PULSE.
37
ON
Activate
OFF
Deactivate
TOLL SAVER
TAD RING COUNT
#06
Setting the ring count in the FAX ONLY mode
FAX RING COUNT
Setting the caller’s recording time
#10
RECORDING TIME
106
Setting the remote operation ID
#11
REMOTE TAD ID
Setting the dialing mode
#13
DIALING MODE
Setting the memory transmission
#15
SEND BY MEMORY
AUTO
65
(The pre-selected value is in bold.)
Note:
● You can display the basic features in the order above by rotating JOG DIAL instead of entering the code
number (#01, #02, etc.).
140
Features Summary
Advanced features
Code
#22
Feature & Display
Available settings
Setting the journal report to print
automatically
Sending documents overseas
OVERSEAS MODE
Sending a fax at a specified time
#25
#26
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
3, 4, 5, 6
3 to 6 rings
A, B, C, D
Patterns A-D
OFF
Deactivate
100%
92%
86%
72%
Deactivate reduction
92% reduction
86% reduction
72% reduction
NORMAL
Normal contrast
DARKER
Darker contrast
63
AUTO JOURNAL
#23
Page
Meaning
DELAYED SEND
Setting the Caller ID list to print
automatically
68
64
52
AUTO CALL. LIST
Setting the silent fax recognition ring count
#30
SILENT FAX RING
Setting the Distinctive Ring pattern
#31
RING DETECTION
Receiving other sizes of documents
#36
RCV REDUCTION
Changing the LCD display contrast
#39
LCD CONTRAST
Changing the fax activation code
#41
FAX ACTIVATION
Setting the message alert
#42
MESSAGE ALERT
Setting the recording time alert
#43
REC. TIME ALERT
Setting the memory reception alert
#44
RECEIVE ALERT
Setting the friendly reception
#46
FRIENDLY RCV
Setting the fax voice guidance
#47
FAX GUIDANCE
ON / CODE=
9
81
77
83
123
Activate
82
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ERROR
ON
OFF
If transmission/reception error occurs.
Activate
Deactivate
106
107
84
84
122
(The pre-selected value is in bold.)
(continued)
141
Features Summary
Advanced features
Code
#54
Feature & Display
Available settings
Setting the recording time for the
TAD/FAX greeting message
16s
16 seconds long
60s
60 seconds long
MESSAGE
PAGER
OFF
Transfers incoming messages.
Calls your pager.
Deactivate
Recording the message transfer greeting
message
CHECK
Checks the greeting message.
RECORD
Records the greeting message.
TRNS-GREETING
ERASE
Erases the greeting message.
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
Setting the message transfer/pager call
#61
MESSAGE TRANS.
Setting the ICM monitor
#67
#70
ICM MONITOR
Signaling your pager when your unit
receives a fax
FAX PAGER CALL
Setting the IQ-FAX function
#75
IQ-FAX
Setting the connecting tone
#76
CONNECTING TONE
Changing the AUTO ANSWER setting
#77
AUTO ANSWER
Page
93
GREETING TIME
#60
Meaning
104
103
107
85
58
69
FAX ONLY
TEL/FAX
Telephone Answering Device
/Facsimile mode
Facsimile only mode
Telephone/Facsimile mode
73
1, 2, 3, 4
1 to 4 rings
81
ON
Activate
OFF
Deactivate
YES
Reset
NO
Will not reset.
TAD/FAX
Setting the TEL/FAX delayed ring count
#78
TEL/FAX RING
Setting the film detection
#79
FILM DETECTION
Resetting the advanced features
#80
SET DEFAULT
(The pre-selected value is in bold.)
142
86
123
143
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KX-FP270
KX-FP265
Proof of Purchase
?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@
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?@@@@@@@@
?@@@@@@@@
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
N O EXTRA C O S T
FAX ADVANTAGE PROGRA
RAM
M
■
■
■
1-year limited warranty1 parts & labor
Toll-free help line
Free overnight replacement2
and repair program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic Fax
Advantage Program. Included at no extra cost with the purchase of a
Panasonic Fax Machine, the Fax Advantage Program can provide a free
replacement unit2 overnight if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax while it is covered by the oneyear limited warranty1, call our toll-free help-line at 1-800-HELPFAX.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty3, we will send a refurbished replacement unit to you overnight or second business day
delivery, depending on the time of your call.
A second option available under our one-year limited warranty is to
mail-in or carry-in your fax to one of our Regional Service centers,
where the unit will be repaired and returned to you.
Instructions
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
the packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
If our 1-800-HELPFAX technicians determine that your unit may be an
“out-of-box failure”4, we will attempt to provide you with a factory-new
replacement unit5. You must ship a copy of your receipt with your original unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELPFAX call.
Requirements
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the overnight delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
1. See dealer for limited warranty details.
2. Replacement unit is refurbished.
3. Replacement program excludes Puerto Rico and is subject to termination at any time
without advance notice.
4. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days
prior to your 1-800-HELPFAX call, and would otherwise qualify for warranty service
under the terms and conditions of the limited warranty.
5. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
Panasonic Sales Company,
Division of Matsushita Electric
of Puerto Rico, Inc. (“PSC”)
One Panasonic Way, Secaucus,
New Jersey 07094
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Printed in Malaysia
PFQX1197ZA
KF0598YS0
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