Brother MFC-J245 User's Guide

Advanced User’s Guide
MFC-J245
Version 0
USA/CAN
User's Guides and where do I find them?
Which Guide?
i
Where is it?
Product Safety Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide
Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide
Learn the basic Fax, Copy and Scan operations, and
how to replace consumables. See troubleshooting
tips.
Printed / In the box
Advanced User’s Guide
Learn more advanced operations: Fax, Copy,
security features; printing reports; and performing
routine maintenance.
PDF file / CD-ROM
Software and Network
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, and
frequently used terms.
HTML file/CD-ROM
User’s
1
What's in it?
Guide 1
Network features are not supported with MFC-J245.
Table of Contents
1
General setup
1
Memory Storage ....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beep Volume ...................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................2
Sleep Mode ...........................................................................................................3
LCD .......................................................................................................................3
LCD Contrast...................................................................................................3
Mode Timer............................................................................................................4
2
Security features
5
TX Lock .................................................................................................................5
Setting and changing the TX Lock password ..................................................5
Turning TX Lock on/off ....................................................................................6
3
Sending a fax
7
Additional sending options.....................................................................................7
Sending faxes using multiple settings .............................................................7
Stop faxing.......................................................................................................7
Contrast ...........................................................................................................7
Changing the fax resolution.............................................................................8
Additional sending operations................................................................................9
Sending a fax manually ...................................................................................9
Sending a fax at the end of a conversation .....................................................9
Dual Access (Black & White only) ...................................................................9
Broadcasting (Black & White only) ..................................................................9
Real Time Transmission................................................................................ 11
Overseas Mode .............................................................................................11
Checking and canceling waiting jobs............................................................. 12
4
Receiving a fax
13
Memory Receive (Black & White only) ................................................................ 13
Printing a fax from the memory ..................................................................... 13
PC-Fax Receive (Windows®) ........................................................................13
Turning off Memory Receive operation ......................................................... 14
Changing Memory Receive operations ......................................................... 14
Additional receiving operations............................................................................15
Receiving faxes into memory when paper tray is empty ............................... 15
Printing a reduced incoming fax .................................................................... 15
Receiving a fax at the end of a conversation................................................. 15
ii
5
Dialing and storing numbers
16
Voice operations ..................................................................................................16
Tone or Pulse (Canada only).........................................................................16
Fax/Tel mode.................................................................................................16
Caller ID.........................................................................................................16
Special line considerations ............................................................................17
Additional dialing operations................................................................................19
Dialing access codes and credit card numbers .............................................19
Additional ways to store numbers ........................................................................20
Setting up Groups for Broadcasting ..............................................................20
Changing or deleting a Group .......................................................................20
6
Printing reports
22
Fax reports...........................................................................................................22
Transmission Verification Report...................................................................22
Fax Journal (activity report) ...........................................................................22
Reports ................................................................................................................23
How to print a report ......................................................................................23
7
Making copies
24
Copy options........................................................................................................24
Stop copying..................................................................................................24
Changing copy quality ...................................................................................24
Enlarging or reducing copies .........................................................................25
Making N in 1 copies or a poster (Page Layout) ...........................................25
2 in 1 ID copy (Page Layout) .........................................................................27
Sorting copies ................................................................................................27
Adjusting Density ...........................................................................................28
Remove Background Color ...........................................................................28
A
Routine maintenance
29
Cleaning and checking the machine ....................................................................29
Cleaning the outside of the machine .............................................................29
Cleaning the machine’s printer platen ...........................................................30
Cleaning the paper feed rollers .....................................................................31
Cleaning the paper pick-up rollers .................................................................32
Checking the ink volume ...............................................................................33
Packing and shipping the machine ......................................................................33
iii
B
Glossary
36
C
Index
40
1
General setup
Memory Storage
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings,
such as Overseas Mode, will be lost, and you
may have to reenter the date and time.
1
1
1
Volume Settings
1
Ring Volume
1
You can choose a range of ring volume
levels, from High to Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD displays
the current setting, and each key press will
change the volume to the next level.
You can also change the volume through the
menu by following the instructions below:
Setting the Ring Volume from the
menu
a
b
Press Menu, 2, 4, 1.
c
Press Stop/Exit.
1
Press a or b to choose Low, Med, High
or Off.
Press OK.
1
Chapter 1
Beep Volume
1
When Beep is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
Automatic Daylight
Saving Time
You can set the machine to change
automatically for daylight saving time. It will
set itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
You can choose a range of sound volume
levels, from High to Off.
a
b
Press Menu, 2, 4, 2.
Press a or b to choose Low, Med, High
or Off.
Press OK.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c
Press Stop/Exit.
a
b
Press Menu, 0, 1, 2.
c
Press Stop/Exit.
Speaker Volume
You can choose a range of speaker volume
levels, from High to Off.
a
b
Press Menu, 2, 4, 3.
c
Press Stop/Exit.
Press a or b to choose Low, Med, High
or Off.
Press OK.
You can also adjust the speaker volume by
pressing Hook.
a
Press Hook.
b
Press d or c
.
Each key press changes the volume to
the next setting. This setting will stay
until you change it again.
c
Press Hook.
2
1
Press a or b to choose On (or Off).
Press OK.
1
General setup
Sleep Mode
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
a
b
c
Press Menu, 2, 6.
Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins.
Press OK.
Press Stop/Exit.
1
LCD
1
1
LCD Contrast
1
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
a
b
c
Press Menu, 2, 5.
Press a or b to choose Light or Dark.
Press OK.
Press Stop/Exit.
3
Chapter 1
Mode Timer
The machine’s control panel has three
temporary mode keys: FAX, SCAN and
COPY. You can change the amount of time
the machine takes after the last SCAN or
COPY operation before it returns to FAX
mode. If you choose Off, the machine stays
in the mode you used last.
a
b
Press Menu, 2, 1.
c
Press Stop/Exit.
4
Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
1
2
Security features
TX Lock
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
2
2
Setting and changing the
TX Lock password
2
NOTE
If you have already set the password, you
will not need to set it again.
 Receiving faxes
 PC-Fax Receive 1
(If PC-Fax Receive was already On)
1
While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.
Setting the password
Make a careful note of your password.
a
b
Press Menu, 3, 0, 1.
c
When the LCD displays Verify:,
reenter the password.
Press OK.
d
Press Stop/Exit.
While TX Lock is On, the following operations
are NOT available:
 Operation from the control panel
 PC printing
NOTE
If you forget the TX Lock password, call
Brother Customer Service. (See Basic
User’s Guide: Brother numbers.)
2
Enter a four-digit number for the
password.
Press OK.
Changing the password
a
b
Press Menu, 3, 0, 1.
c
Enter a four-digit number for the old
password.
Press OK.
d
Enter a four-digit number for a new
password.
Press OK.
e
When the LCD displays Verify:,
reenter the password.
Press OK.
f
Press Stop/Exit.
2
Press a or b to choose Set Password.
Press OK.
5
2
Chapter 2
Turning TX Lock on/off
Turning TX Lock on
2
2
a
b
Press Menu, 3, 0, 1.
c
Enter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
displays TX Lock Mode.
Press a or b to choose Set TX Lock.
Press OK.
Turning TX Lock off
a
b
Press Menu.
Enter the registered four-digit password.
Press OK.
TX Lock is turned off.
NOTE
If you enter the wrong password, the LCD
displays Wrong Password and stays
offline. The machine will stay in
TX Lock Mode until the registered
password is entered.
6
2
3
Sending a fax
Additional sending
options
Sending faxes using multiple
settings
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, Overseas Mode, and
Real Time TX.
Some settings are only available when
sending black & white faxes.
a
Load your document.
b
Press
c
Choose a setting you want to change in
the Setup Send menu (Menu, 3, 2).
Press OK.
d
e
(FAX).
Choose the option you want for the
setting.
Press OK.
Do one of the following:
 Press 1 to change another setting.
 Press 2 when you have finished
choosing your settings. Go to
step f.
f
g
Enter the fax number.
Press Black Start or Color Start.
NOTE
Some settings are temporary and the
machine returns to its default settings after
you send a fax.
3
Stop faxing
3
3
To stop faxing, press Stop/Exit.
Contrast
3
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a
Load your document.
b
Press
c
d
Press Menu, 3, 2, 2.
e
Press 2 so you can continue sending
your fax.
f
g
Enter the fax number.
(FAX).
Press a or b to choose Auto, Light or
Dark.
Press OK.
Press Black Start or Color Start.
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in either of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
7
3
Chapter 3
Changing the fax resolution
3
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
a
Load your document.
b
Press
c
Press Fax Resolution then a or b to
choose the resolution.
Press OK.
d
e
NOTE
Black & White
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork
and transmits slower than
Fine resolution.
Photo
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
3
(FAX).
Enter the fax number.
Press Black Start or Color Start.
Color
To change the default fax resolution
a
b
c
d
Load your document.
Press
(FAX).
Press Menu, 3, 2, 1.
Press a or b to choose the resolution
you want.
Press OK.
e
Press 2 so you can continue sending
your fax.
f
g
Enter the fax number.
8
Press Black Start or Color Start.
3
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. Transmits a little
slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
Sending a fax
Additional sending
operations
Sending a fax manually
Dual Access
(Black & White only)
3
3
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD displays the new
job number.
3
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
To send a multi-page fax, use the ADF.
NOTE
a
Load your document.
b
Press
c
d
e
To listen for a dial tone, press Hook.
If the Out of Memory message
appears, press Stop/Exit to cancel or
Black Start to send the pages scanned so
far.
(FAX).
Broadcasting
(Black & White only)
Dial the fax number.
When you hear the fax tones, press
Black Start or Color Start.
If you are using the scanner glass, press
1 to send the fax.
Sending a fax at the end of a
conversation
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a
Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b
Load your document.
c
Press
d
Press Black Start or Color Start.
(FAX).
3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.
3
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast
3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
(See Setting up Groups for Broadcasting
on page 20.)
 If you are using the scanner glass,
press 1 to send a fax.
e
Replace the handset of the external
phone.
9
Chapter 3
How to broadcast a fax
3
NOTE
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 90 different numbers.
a
Load your document.
b
Press
c
Enter a number.
Press OK.
You can use either a Speed Dial, a
Group or a manually entered number
using the dial pad.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use Dual Access.
d
Repeat step c until you have entered
all the fax numbers to be included in the
broadcast.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Black Start to send the pages scanned so
far.
e
Press Black Start.
(FAX).
Faxing from the ADF
 The machine starts scanning and
sending the document.
Canceling a Broadcast in progress
a
Press Menu, 3, 5.
The LCD displays the fax number or
name being dialed and the Broadcasting
job number.
b
Press a or b to choose the Broadcasting
job number.
c
Press OK.
The LCD will ask you the following
question:
Faxing from the scanner glass
When the LCD asks you Next Page?,
do one of the following:
 To send a single page, press 2 (or
press Black Start again).
The machine starts sending the
document.
 To send more than one page, press
1 and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
After all the pages have been
scanned, press 2 or Black Start to
start.
10
1.Clear
d
e
2.Exit
To cancel the broadcast, press 1.
Press Stop/Exit.
3
Sending a fax
Real Time Transmission
3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can set Real Time TX to On
for all documents or Next Fax Only for the
next fax only.
Sending in real time for all faxes
a
Press
b
c
Press Menu, 3, 2, 3.
e
f
g
Load your document.
3
Press
b
c
Press Menu, 3, 2, 3.
(FAX).
Press a or b to choose
Next Fax Only. Press OK.
d
Press a or b to choose Next Fax:Off
or Next Fax:On.
e
Press OK.
Enter the fax number.
Press Black Start or Color Start.
3
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
Press Black Start or Color Start.
a
Load your document.
• If the memory is full, faxes from the
scanner glass cannot be sent until you
clear some of the memory.
Enter the fax number.
Sending in real time for the next fax
only
g
h
i
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
Press a or b to choose
Realtime TX:On or
Realtime TX:Off.
Press OK.
Press 2 so you can continue sending
your fax.
Press 2 so you can continue sending
your fax.
NOTE
(FAX).
d
f
3
a
b
c
d
Load your document.
e
Press 2 so you can continue sending
your fax.
f
g
Enter the fax number.
Press
(FAX).
Press Menu, 3, 2, 4.
Press a or b to choose On (or Off).
Press OK.
Press Black Start or Color Start.
11
Chapter 3
Checking and canceling
waiting jobs
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD displays
No Jobs Waiting.)
a
Press Menu, 3, 5.
Any waiting jobs appear on the LCD.
b
Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
c
Do one of the following:
 Press 1 to cancel it.
 Press 2 to exit without canceling.
d
Repeat steps b and c for each job you
want to cancel.
e
When you are finished, press Stop/Exit.
12
4
Receiving a fax
Memory Receive
(Black & White only)
PC-Fax Receive
(Windows®)
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
 PC-Fax Receive
 Off
Even if you have turned off your PC (for
example, at night or at the weekend), your
machine will receive and store your faxes in
its memory.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations on page 14.)
If you have chosen PC-Fax Receive, your
machine will receive and store your faxes in
its memory when your PC is turned off. To
print faxes from the memory, follow the
instructions.
a
b
c
Press Menu, 3, 4.
Press Black Start.
Press Stop/Exit.
NOTE
4
4
Memory Receive lets you receive faxes while
you are away from the machine.
Printing a fax from the
memory
4
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers the faxes to your PC.
4
To transfer the received faxes to your PC, you
must have the PC-FAX Receiving software
running on your PC.
For more information, see Software and
Network User’s Guide: Run Brother's
PC-FAX Receiving Software on Your
Computer (Windows®).
If you choose Backup Print:On, the
machine will also print the fax.
a
b
c
Press
d
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
e
Press Stop/Exit.
When you print a fax from the memory, the
fax is erased.
(FAX).
Press Menu, 3, 1, 7.
Press a or b to choose
PC Fax Receive.
Press OK.
13
4
Chapter 4
Changing Memory Receive
operations
NOTE
• PC-Fax Receive is not supported by the
Mac OS.
If received faxes are in your machine’s
memory when you change the Memory
Receive operation, the LCD will ask you one
of the following questions:
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
For more information, see Software and
Network User’s Guide: Receive Faxes
Using Brother's PC-FAX Receive
Software(Windows®).
If all the received faxes have already
been printed
• If you press 1 (Yes), faxes in the
memory will be erased before the
setting changes.
• If you press 2 (No), faxes in the
memory will not be erased and the
setting will be remain unchanged.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
a
b
c
Press
d
Press Stop/Exit.
If unprinted faxes are in the memory
 Print All Fax?
4
(FAX).
Press Menu, 3, 1, 7.
Press a or b to choose Off.
Press OK.
NOTE
The LCD displays you more options if
there are still received faxes in the
machine’s memory. (See Changing
Memory Receive operations on page 14.)
14
4
 Erase All Fax?
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
Turning off Memory Receive
operation
4
• If you press 1 (Yes), faxes in the
memory will be printed before the
setting changes. If a backup copy has
already been printed, it will not be
printed again.
• If you press 2 (No), faxes in the
memory will not be printed and the
setting will be unchanged.
The LCD will ask you the following question:
 Send Fax to PC?
• If you press 1 (Yes), faxes in the
memory will be sent to your PC before
the setting changes. You will be asked
if you want to turn on Backup Print.
(For more information, see PC-Fax
Receive (Windows®) on page 13.)
• If you press 2 (No), faxes in the
memory will not be erased or
transferred to your PC and the setting
will be unchanged.
4
Receiving a fax
Additional receiving
operations
Receiving faxes into memory
when paper tray is empty
Receiving a fax at the end of a
conversation
At the end of a conversation, you can ask the
other party to send you a fax before you both
hang up. Make sure the ADF is empty.
4
As soon as the paper tray becomes empty
during fax reception, the LCD displays
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you do not put paper in the paper tray, the
machine will continue receiving the fax. The
remaining pages will be stored in the
memory, if enough memory is available.
When the memory is full, the machine will
stop answering calls. To print the faxes, put
fresh paper in the tray.
Printing a reduced incoming
fax
4
4
a
Ask the other party to place the
document in their machine and to press
the Start or Send key.
b
When you hear the other machine's
CNG tones, press Black Start or
Color Start.
c
Press 2 to choose Receive to receive
the fax.
d
Replace the handset of the external
telephone.
4
4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
Letter, Legal or A4 size paper. The machine
calculates the reduction ratio by using the
page size of the fax and your Paper Size
setting.
(See Basic User’s Guide: Paper Size.)
a
b
c
Press
d
Press Stop/Exit.
(FAX).
Press Menu, 3, 1, 6.
Press a or b to choose On (or Off).
Press OK.
15
5
Dialing and storing numbers
Voice operations
5
You can use your external telephone to dial
voice calls.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions:
a
b
Caller ID
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service displays
the telephone number or name (if available)
of your caller as the line rings. Call your
telephone company for details.
Once you answer a call, the Caller ID
information disappears from the LCD, but the
call information stays stored in the Caller ID
memory.
Press Hook.
You can view the Caller ID history and delete
numbers from the list if needed.
Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
 You can see the number (or name).
When you are finished with the call, the
machine will return to the Pulse dialing
service.
 The # Unavailable message means
the call originated outside your Caller ID
service area.
Fax/Tel mode
 The Private Call message means the
caller has intentionally blocked
transmission of Caller ID information.
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
16
5
You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 17.)
NOTE
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
5
5
Dialing and storing numbers
Viewing the Caller ID List
5
Your machine stores information for the last
thirty calls in the Caller ID list. When the
thirty-first call comes into the machine, it
replaces information about the first call. You
can view or print this list.
a
b
Press Menu, 3, 0, 3.
Press OK.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD displays the caller's number
and the date and time of the call.
Two-line telephone system
To delete the Caller ID from the list, press
Clear. Press 1 to confirm.
To finish viewing, press Stop/Exit.
Printing Caller ID List
a
b
Press Menu, 5, 5.
c
d
Press Black Start.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
NOTE
d
5
Roll-over telephone lines
The Caller ID of the last call will appear
on the LCD display. If no ID is stored,
the beeper sounds and No Caller ID
appears on the LCD.
c
Special line considerations
5
5
5
A two-line telephone system is simply two
separate telephone numbers on the same
wall outlet. The two telephone numbers can
be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green and yellow). To test the type of jack,
plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
the line for your machine.
After printing has finished, press
Stop/Exit.
17
Chapter 5
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter
b
Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack inside the machine.
c
Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
d
Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack inside the machine.
1
2
5
RJ14
3
1
Triplex Adapter
RJ11
2
Two-Line Telephone
RJ14
3
External Two-Line TAD
4
Machine
Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
a
18
4
Put the two-line TAD and the two-line
telephone next to your machine.
5
Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
Dialing and storing numbers
Additional dialing
operations
Dialing access codes and
credit card numbers
5
5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Speed Dial numbers. (See Basic User’s
Guide: Storing Speed Dial numbers.)
You can store these long dialing sequences
by dividing them and setting them up as
separate Speed Dial numbers in any
combination.
To temporarily change a number, you can
use the dial pad to manually substitute part of
the number. For example, to change the
number to ‘555-7001’, you could enter the
number (#03 ‘555’) using
(Address Book), choose Search,
press OK, press #, 03, and then press ‘7001’
using the dial pad.
NOTE
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay. You can press
Redial/Pause as many times as needed
to increase the length of the pause.
You can even include manual dialing using
the dial pad.
For example, you might have stored ‘555’ on
Address Book: #03 and ‘7000’ on Address
Book: #02. You can use them both to dial
‘555-7000’ as shown in the following
example:
a
Press
(FAX).
b
c
Press
(Address Book).
d
Enter #, 03.
e
Press
f
g
Enter #, 02.
Press a or b to choose Search.
Press OK.
(Address Book).
Press Black Start or Color Start.
You will dial ‘555-7000’.
19
5
Chapter 5
Additional ways to
store numbers
Setting up Groups for
Broadcasting
A Group, which is stored in a Speed Dial
location, allows you to send the same fax
message to many fax numbers by pressing
(FAX),
(Address Book),
Search, OK, #, the two-digit location number
and Black Start.
e
5
(Address Book), 05,
(Address Book), 09.
The LCD displays: #05#09.
5
G01:#05#09
f
Press OK when you have finished
adding numbers.
g
Use the dial pad to enter a name (up to
16 characters) for the Group.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
(See Broadcasting (Black & White only)
on page 9.)
First, you'll need to store each fax number in
a Speed Dial location. (See Basic User’s
Guide: Storing Speed Dial numbers.) Then
you can include them as numbers in the
Group. Each Group uses a Speed Dial
location. You can have up to six Groups, or
you can assign up to 39 numbers to one large
Group.
To add Speed Dial numbers follow the
instructions below:
For example, for Speed Dial numbers
#05 and #09. Press
NOTE
You can print a list of all the Speed Dial
numbers. (See Reports on page 23.)
Changing or deleting a Group
You can change the Speed Dial numbers in a
Group. To delete a Group, delete all of its
Speed Dial numbers.
a
Press
b
Press (Address Book) and a or b to
choose Setup Groups.
Press OK.
a
b
Press
Use the dial pad to enter the two-digit
Speed Dial location number where you
want to store the Group.
Press OK.
c
Use the dial pad to enter the two-digit
Speed Dial number for the Group you
want to change.
Press OK.
d
Do one of the following:
c
d
(FAX).
Use the dial pad to enter a Group
number (1 to 6).
Press OK.
5
(FAX).
Press
(Address Book) and a or b to
choose Setup Groups.
Press OK.
 Press 1 to change the stored Group.
 Press 2 to enter another Speed Dial
number. Go to step c.
 Press Stop/Exit to exit without
making a change.
20
Dialing and storing numbers
e
Add or delete the Speed Dial numbers in
the Group.
 To add Speed Dial numbers, press
d or c to position the cursor under a
blank space.
Press
(Address Book) and enter
the Speed Dial number you want to
add to the Group using the dial pad.
 To delete Speed Dial numbers, press
d or c to position the cursor under
the Speed Dial number you want to
delete, and then press Clear.
f
Press OK when you have finished
adding or deleting Speed Dial numbers.
g
Enter the new Group name (up to
16 characters) using the dial pad.
(For example, type “NEW CLIENTS”.)
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
5
NOTE
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Reenter the character.
21
6
Printing reports
Fax reports
b
6
You can use the Menu keys to set up the
Transmission Verification Report and the
Journal Period.
Transmission Verification
Report
You can set the machine to print a journal at
specific intervals (every 50 faxes; every 6, 12
or 24 hours; or every 2 or 7 days). If you set
the interval to Off, you can still print the
report by following the steps in How to print a
report on page 23. The factory setting is
Every 50 Faxes.
a
Press a or b to choose an interval.
Press OK.
If you choose Every 50 Faxes, go to
step e.
 Every 6, 12, or 24 hours; every 2 or 7
days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report)
6
6
 Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
c
If you choose Every 7 Days, press
the first day for the seven-day
countdown.
d
To enter the time to start printing, do one
of the following:
Press Menu, 3, 3, 2.
 If you have set 12h Clock in the
Date & Time setting, enter the time
(in 12-hour format) by pressing the
keyboard on the control panel.
Press OK.
 If you have set 24h Clock in the
Date & Time setting, enter the time
(in 24-hour format) by pressing the
keyboard on the control panel.
Press OK.
(For example: enter 19:45 for
7:45 PM.)
e
22
Press Stop/Exit.
Printing reports
Reports
6
The following reports are available:
 Transmission
Prints a Transmission Verification Report
for your last transmission.
 Address Book
Prints a list of names and numbers stored
in the Address Book memory, in numerical
order.
 Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
6
 User Settings
Prints a list of your settings.
 Caller ID
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
How to print a report
a
b
6
Press Menu, 5.
Do one of the following:
 Press a or b to choose the report you
want. Press OK.
 Enter the number of the report you
want to print.
c
d
Press Black Start.
Press Stop/Exit.
23
7
Making copies
Copy options
7
These settings are temporary. The machine
returns to its default settings one minute after
copying.
 Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
When you have finished choosing settings,
press Black Start or Color Start.
 Best
Use Best mode to copy precise images,
such as photographs. This provides the
highest resolution and slowest speed.
DCP models only
To stop copying, press Stop/Exit.
7
a
Load your document.
b
Press
c
d
Enter the number of copies you want.
e
Press a or b to choose Normal or Best.
Press OK.
f
If you do not want to change additional
settings, press Black Start or
Color Start.
(COPY).
Press Copy Options and a or b to
choose Quality.
Press OK.
To change the default setting, follow the
instructions below:
24
7
If you choose Normal you can only choose
Plain Paper in Paper Type.
Press Copy Options or Copy Quality 1 and
then press a or b to choose the copy settings
you want. Press OK.
Stop copying
Changing copy quality
You can choose different settings to change
the speed and quality of your copies. The
factory setting is Normal.
You can change the copy settings for the next
copy.
1
7
a
b
Press Menu, 4, 1.
c
Press Stop/Exit.
Press a or b to choose Normal or Best.
Press OK.
Making copies
Enlarging or reducing copies
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust to the size you set in
Paper Size.
a
Load your document.
b
Press
c
d
Enter the number of copies you want.
e
(COPY).
Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
Press a or b to choose the enlargement
or reduction ratio you want.
Press OK.
NOTE
If you chose Custom(25-400%), enter
an enlargement or reduction ratio from
25% to 400%.
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)
f
If you do not want to change additional
settings, press Black Start or
Color Start.
7
NOTE
• Page Layout is not available with
Enlarge/Reduce.
• Page Layout, Sort and
Remove Bkg. Clr are not available with
Fit to Page.
• Fit to Page does not work correctly
when the document on the scanner glass
is skewed by more than 3 degrees. Using
the document guidelines on the left and
top, place your document in the upper-left
corner, with the document face down on
the scanner glass.
• Fit to Page is not available when
using the ADF.
• Fit to Page is not available for Legal
sized documents.
Making N in 1 copies or a
poster (Page Layout)
7
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
NOTE
Sort, Enlarge/Reduce and
Remove Bkg. Clr are not available with
Page Layout.
a
b
c
Load your document.
Press
(COPY).
Enter the number of copies you want. 1
1
You can only make one copy at a time when
you are using Poster layout.
25
Chapter 7
d
e
Press Copy Options and a or b to
choose Page Layout.
Press OK.
Press a or b to choose Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), Poster(3x3) or
2in1(ID) 1.
Press OK.
1
f
Place the document face down in the
direction shown below:
 2in1(P)
 2in1(L)
For information about 2 in 1 (ID), see 2 in 1 ID
copy (Page Layout) on page 27.
If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
g
After the machine has scanned the
page, press 1 to scan the next page.
h
Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps g and h for each page of
the layout.
i
After all the pages have been scanned,
press 2 to finish.
 4in1(P)
 4in1(L)
 Poster(3x3)
NOTE
• Make sure the paper size is set to
Letter, A4 or Executive.
• Poster copy is not available for Executive
size paper.
• You can only make one color copy at a
time.
• You can only make one Poster copy at a
time.
• Poster copy is not available when using
transparencies.
• (P) means Portrait and (L) means
Landscape.
26
NOTE
The poster copies have overlapping
portions so that you can easily paste them
together.
Making copies
2 in 1 ID copy (Page Layout)
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to
Letter or A4.
7
f
Press Black Start or Color Start.
The machine starts scanning one side of
the identification card.
g
After the machine has scanned one
side, press 1. Turn over the
identification card and press OK to scan
the other side.
NOTE
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
limitations for copying.)
a
Place your identification card face down
near the left corner of the scanner glass
as shown in the illustration.
NOTE
• Sort, Enlarge/Reduce and
Remove Bkg. Clr are not available with
2in1(ID).
• You can only make one color copy at a
time.
Sorting copies
1
7
You can sort multiple copies. Your copies will
be in the order 123, 123, 123, and so on.
1
3
4
1
1
2
1
0.12 in. (3 mm) or greater (top, left)
2
8.5 in. (216 mm)
3
5.5 in. (140 mm)
4
scannable area
We recommend you load single-sided
documents in the ADF for sorting copies. For
2-sided documents and books, use the
scanner glass.
a
b
c
d
Load your document.
e
Press a or b to choose Sort.
Press OK.
f
Press
(COPY).
Enter the number of copies you want.
Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
b
c
d
Press
Press Copy Options and a or b to
choose Page Layout.
Press OK.
If you do not want to change additional
settings, press Black Start or
Color Start.
If you placed the document in the ADF,
the machine scans the document and
starts printing.
e
Press a or b to choose 2in1(ID).
Press OK.
If you are using the scanner glass, go
to step g.
(COPY).
Enter the number of copies you want.
27
7
Chapter 7
g
h
i
Remove Background Color
After the machine scans the page on the
scanner glass, press 1 to scan the next
page.
Removes a document's light background
colors when copying. This may make the
copy more readable and will save some ink.
Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps g and h until all the
pages have been scanned.
NOTE
This function is for use only when making
color copies. The background color is
automatically removed for all black &
white copies.
Press 2 to finish scanning.
The machine starts printing.
NOTE
Fit to Page and Page Layout are
not available with Sort.
Adjusting Density
You can adjust the copy density to make
copies darker or lighter.
a
b
c
d
Load your document.
Press
Load your document.
e
Press a or b to choose Low, Medium,
High or Off.
Press OK.
f
Press Color Start.
(COPY).
Enter the number of copies you want.
Press Copy Options and a or b to
choose Density.
Press OK.
e
Press a or b to make a lighter or darker
copy.
Press OK.
f
If you do not want to change any other
settings, press Black Start or
Color Start.
28
7
a
b
c
d
Press
(COPY).
Enter the number of copies you want.
Press Copy Options and a or b to
choose Remove Bkg. Clr.
Press OK.
NOTE
Fit to Page and Page Layout are
not available with Remove Bkg. Clr.
7
A
Routine maintenance
Cleaning and checking
the machine
Cleaning the outside of the
machine
Clean the LCD as follows:
DO NOT use any type of liquid cleaners
(including ethanol).
Press and hold down
Clean the outside of the machine as
follows:
A
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids, such as thinner or benzine,
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
a
to turn the
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
a
machine off. The LCD displays
Shutting Down for a few seconds
before the power goes off.
b
A
Pull the paper tray (1) completely out of
the machine.
A
1
Clean the LCD with a dry, soft lint-free
cloth.
b
Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
29
c
Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d
Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
b
Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
e
Cleaning the machine’s
printer platen
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
a
30
2
Close the output paper tray cover and
put the paper tray firmly back in the
machine.
Place both hands under the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
IMPORTANT
A
DO NOT touch the encoder strip (2).
Doing this may cause damage to the
machine.
c
Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
d
Re-connect the power cord.
Routine maintenance
Cleaning the paper feed
rollers
Put the paper tray firmly back in the
machine.
d
Re-connect the power cord.
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a
c
Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
NOTE
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
1
NOTE
If the paper support flap is open, close it,
and then close the paper support.
b
A
Clean the Paper Feed Rollers (1) with a
soft lint-free cloth moistened with water,
using a side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
31
Cleaning the paper pick-up
rollers
a
Unplug the machine from the AC power
outlet.
b
Pull the paper tray completely out of the
machine.
d
A
Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
NOTE
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth
moistened with water.
1
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
e
Close the Jam Clear Cover.
Make sure the cover is closed
completely.
f
Put the paper tray firmly back in the
machine.
g
Re-connect the power cord.
1
c
Open the Jam Clear Cover (1) at the
back of the machine.
1
32
Routine maintenance
Checking the ink volume
You can check the ink that is left in the
cartridge.
a
b
c
Press Menu, 1, 3.
d
Press Stop/Exit.
The LCD displays the ink volume.
Press a or b to choose the color you
want to check.
NOTE
You can check the ink volume from your
computer.
For more information, see Software and
Network User’s Guide: Monitor the Ink
Level and Status of the Machine from
Your Computer (Windows®) or Monitor
the Ink Level and Status of the Machine
from Your Computer (Macintosh).
A
Packing and shipping
the machine
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, any damage that may occur in
transit may not be covered by your warranty.
The machine should be adequately insured
with the carrier.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
a
Unplug the machine from the AC power
outlet.
b
Place both hands under the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall jack and take the
telephone line cord out of the machine.
c
Unplug the interface cable from the
machine, if it is connected.
33
A
d
Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
g
Install the orange protective part, and
then close the ink cartridge cover.
1
3
2
CAUTION
Be careful not to pinch your fingers when
you close the scanner cover.
e
f
IMPORTANT
• Make sure the plastic tab on the left side
of the orange protective part (1) locks
securely into place (2).
Open the ink cartridge cover.
Press the ink release levers to release
the ink cartridges, and then take out the
ink cartridges.
(See Basic User’s Guide: Replacing the
ink cartridges.)
1
2
• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
34
Routine maintenance
h
Wrap the machine in the bag.
i
Pack the machine and the printed
materials in the original carton with the
original packing material as shown in
the illustration.
Do not pack the used ink cartridges in
the carton.
NOTE
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
A
j
Close the carton and tape it shut.
35
B
Glossary
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Address Book
Your list of Speed Dial and Group names
and numbers that you have stored for
easy dialing.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
36
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Color Enhancement
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Glossary
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from
memory, receiving or printing an incoming
fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT. jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203  196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results, Brother recommends
Innobella™ ink and paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
LCD (Liquid Crystal Display)
The LCD on the machine that displays
interactive messages during on-screen
programming and displays the date and
time when the machine is idle.
Manual fax
You can press Hook to hear the receiving
fax machine answer before you press
Black Start or Color Start to begin
sending.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
37
B
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press Redial/Pause
key on the control panel as many times as
needed for longer pauses.
Speed Dial
You can set up names and numbers for
easy dialing.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Real Time Transmission
When the memory is full, you can send
faxes in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Resolution
The number of vertical and horizontal lines
per inch. (See Standard resolution, Fine
resolution, Super Fine resolution and
Photo resolution.)
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Standard resolution
203  98 dpi (black & white).
203  196 dpi (color). It is used for regular
sized text and the quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203  392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Ring Volume
Volume setting for the machine's ring.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Search
A numerical or alphabetical electronic
listing of stored Speed Dial and Group
numbers.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
38
Glossary
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
B
39
C
Index
Numerics
2 in 1 ID Copy ..........................................27
A
Copy
2 in 1 ID ................................................ 27
density .................................................. 28
enlarge/reduce ..................................... 25
page layout (N in 1) .............................. 25
poster ................................................... 25
quality ................................................... 24
remove background color ..................... 28
sort ....................................................... 27
using ADF ............................................. 27
Access codes, storing and dialing ............19
Address Book
Access codes and credit card
numbers ................................................19
Broadcasting (Group dial) .......................9
canceling a Broadcast ........................10
changing Groups ................................20
deleting Groups ..................................20
setting up Groups for Broadcasting ...20
using Groups ........................................9
Apple Macintosh
See Software and Network User’s Guide.
Dialing
access codes and credit card
numbers ............................................... 19
Groups (Broadcasting) ........................... 9
Dual Access .............................................. 9
B
F
Broadcasting ..............................................9
setting up Groups for ............................20
Fax Storage
printing from memory ........................... 13
turning off ............................................. 14
Fax, from PC
See Software and Network User’s Guide.
Fax, stand-alone
receiving
at end of conversation ....................... 15
into PC .............................................. 13
into the memory ................................ 15
out of paper reception ....................... 15
printing from memory ........................ 13
reducing to fit on paper ..................... 15
sending ................................................... 7
at end of conversation ......................... 9
Broadcasting ....................................... 9
canceling from memory ..................... 12
contrast ............................................... 7
from memory (Dual Access) ................ 9
manual ................................................ 9
overseas ............................................ 11
Real Time Transmission .................... 11
Resolution ........................................... 8
C
Caller ID ...................................................16
Caller ID History report .........................23
delete numbers from the List ................17
print list ..................................................17
view list .................................................17
Canceling
jobs awaiting redial ...............................12
Cleaning
paper feed rollers ..................................31
paper pick-up rollers .............................32
printer platen .........................................30
Connecting
two-line external TAD or telephone .......18
ControlCenter
See Software and Network User’s Guide.
40
D
G
P
Groups for Broadcasting ..........................20
Packing and shipping the machine .......... 33
Power failure ............................................. 1
Presto! PageManager
See Software and Network User’s Guide.
See also Help in the Presto! PageManager
application.
Print
fax from memory .................................. 13
report .................................................... 23
Printing
See Software and Network User’s Guide.
I
ID Copy ....................................................27
Ink cartridges
checking ink volume .............................33
J
Jacks
Convert to RJ11 jack triplex adapter .....18
EXT
TAD ....................................................18
L
LCD (Liquid Crystal Display)
Contrast ..................................................3
M
Macintosh
See Software and Network User’s Guide.
Manual
transmission ............................................9
Memory Storage ........................................1
Mode, entering
Timer .......................................................4
N
Network
Printing
See Software and Network User’s Guide.
Scanning
See Software and Network User’s Guide.
Nuance™ PaperPort™ 12SE
See Software and Network User’s Guide.
See also Help in the PaperPort™ 12SE
application.
R
Reducing
copies ................................................... 25
incoming faxes ..................................... 15
Remote Setup
See Software and Network User’s Guide.
Reports .................................................... 22
Address Book ....................................... 23
Caller ID history .................................... 23
Caller ID List ......................................... 17
Fax Journal .......................................... 23
Journal Period ................................... 22
how to print ........................................... 23
Transmission Verification ............... 22, 23
User Settings ........................................ 23
Resolution
setting for next fax .................................. 8
S
Scanning
See Software and Network User’s Guide.
Shipping the machine .............................. 33
Sleep Mode ............................................... 3
41
C
T
TAD (telephone answering device),
external ....................................................18
with two-line jack ...................................18
Telephone line
roll over lines .........................................17
two-line telephone system ....................17
Troubleshooting
checking ink volume ..............................33
Two-line telephone system ......................17
TX Lock
turning on/off ...........................................6
V
Volume, setting
beeper .....................................................2
ring ..........................................................1
speaker ...................................................2
W
Warranties are in the box
Windows®
See Software and Network User’s Guide.
42
Brother International Corporation
200 Crossing Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
http://www.brother.com/
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
www.brotherearth.com