Triumph-Adler 301ci Copy system Operation Guide

FAX Operation Guide
Contents
Contents ....................................................................................................................................i
Preface .....................................................................................................................................v
About the FAX Operation Guide (this Guide) ...........................................................................v
Structure of the guide .....................................................................................................v
Conventions Used in This Guide ................................................................................... vi
1
Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
Technical regulations for terminal equipment ............................................................ 1-4
Network Compatibility Declaration ............................................................................. 1-4
Trademark Information ............................................................................................... 1-5
2
Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Touch Panel ............................................................................................................... 2-5
Using the [Enter] key .................................................................................................. 2-6
Using the [Quick No. Search] key .............................................................................. 2-6
Quick Setup Wizard (Fax Setup) .......................................................................................... 2-7
Fax setup items .......................................................................................................... 2-7
Fax setup procedure .................................................................................................. 2-8
Setting Date and Time .......................................................................................................... 2-9
Registering Destinations in the Address Book ................................................................... 2-10
Adding a Destination (Address Book) ...................................................................... 2-10
Adding a Destination on One Touch Key ................................................................. 2-16
3
Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Using redial ................................................................................................................ 3-3
Checking the Send Status .......................................................................................... 3-4
Priority Override Send ................................................................................................ 3-4
Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5
Cancelling Memory Transmission (during communication) ........................................ 3-5
Cancelling Transmission (Disconnection of Communication) .................................... 3-6
Methods For Entering the Destination .................................................................................. 3-7
Entering the destination fax number with the numeric keys ....................................... 3-7
Choosing from the Address Book .............................................................................. 3-9
Choosing by One Touch Key ................................................................................... 3-10
Using the Speed Dial key ......................................................................................... 3-10
Broadcast Transmission ........................................................................................... 3-11
Login/Logout ....................................................................................................................... 3-13
Logging in when User Login Administration has been Enabled ............................... 3-13
Logging in when Job Accounting has been Enabled ............................................... 3-14
Fax transmission functions ................................................................................................. 3-15
Quiet Mode ......................................................................................................................... 3-16
Original Size ....................................................................................................................... 3-16
Original Orientation ............................................................................................................ 3-16
Duplex ................................................................................................................................ 3-17
FAX TX Resolution ............................................................................................................. 3-17
i
Density ............................................................................................................................... 3-17
Original Image .................................................................................................................... 3-18
Continuous Scan ................................................................................................................ 3-18
Job Finish Notice ................................................................................................................ 3-18
File Name Entry .................................................................................................................. 3-18
FAX Delayed Transmission ................................................................................................ 3-19
Cancelling Delayed Transmissions (Queued) .......................................................... 3-20
Immediate transmission ........................................................................................... 3-20
FAX Direct Transmission .................................................................................................... 3-20
Cancelling Direct Transmission ................................................................................ 3-20
FAX TX Report ................................................................................................................... 3-21
Manual Send ...................................................................................................................... 3-21
Standby Transmission ........................................................................................................ 3-22
Interrupt Send ..................................................................................................................... 3-23
Using chain dial .................................................................................................................. 3-24
Using favorites .................................................................................................................... 3-26
4
Receiving Faxes ................................................................... 4-1
FAX Reception ..................................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Set the Reception Method .......................................................................................... 4-2
Automatic Reception ............................................................................................................ 4-3
Flow of automatic reception ....................................................................................... 4-3
Canceling reception (Disconnection of communication) ............................................ 4-3
Manual Reception ................................................................................................................ 4-4
Flow of manual reception ........................................................................................... 4-4
Fax reception functions ........................................................................................................ 4-5
Media Type for Print Output ................................................................................................. 4-6
Reception Date/Time ............................................................................................................ 4-7
Duplex Printing ..................................................................................................................... 4-7
2 in 1 Print ............................................................................................................................ 4-7
Batch Print ............................................................................................................................ 4-7
5
Using Convenient Fax Functions ......................................... 5-1
Forward Settings .................................................................................................................. 5-2
Type of Forwarding Destination ................................................................................. 5-2
Setting Forwarding ..................................................................................................... 5-2
Registering Forwarding Destination ........................................................................... 5-2
Changing Registration Contents ................................................................................ 5-3
Deleting Registration Contents .................................................................................. 5-3
Forwarding Time Setting ............................................................................................ 5-4
File Format Setting ..................................................................................................... 5-4
File Separation ........................................................................................................... 5-5
E-mail Subject Add. Info. Setting ............................................................................... 5-5
FTP Encrypted TX Setting ......................................................................................... 5-5
Print Setting ................................................................................................................ 5-5
File Name Registration ............................................................................................... 5-6
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ........... 5-7
Sub Address Box Function ................................................................................................... 5-8
Sub Address Box ....................................................................................................... 5-8
Sub Address Communication ..................................................................................... 5-8
Registering a Sub Address Box ................................................................................. 5-9
Changing Sub Address Box ..................................................................................... 5-10
Deleting Sub Address Box ....................................................................................... 5-10
Printing Originals from a Sub Address Box .............................................................. 5-11
Checking Details ...................................................................................................... 5-12
Deleting Originals after Printing from a Sub Address Box ....................................... 5-12
Deleting Originals from a Sub Address Box ............................................................. 5-13
ii
Printing a Sub Address Box List ............................................................................... 5-13
Sub Address Transmission ...................................................................................... 5-14
Polling Communication ....................................................................................................... 5-15
Polling Transmission ................................................................................................ 5-15
Polling Reception ..................................................................................................... 5-17
Printing from a Polling Box ....................................................................................... 5-19
Checking Details ...................................................................................................... 5-20
Deleting Originals in a Polling Box ........................................................................... 5-20
Encryption .......................................................................................................................... 5-21
Registering an Encryption Key ................................................................................. 5-22
Changing Registration Contents of Encryption Key ................................................. 5-23
Deleting Registration Contents of Encryption Key ................................................... 5-23
Using the Encrypted Transmission .......................................................................... 5-24
Setting the Encrypted Reception .............................................................................. 5-25
Using a Connected Telephone ........................................................................................... 5-26
FAX/TEL Auto Switch Reception ............................................................................. 5-26
FAX/Answering Machine Auto Switch Reception ..................................................... 5-28
DRD Reception (Available for some countries.) ....................................................... 5-30
Manual Send ............................................................................................................ 5-32
Manual Reception .................................................................................................... 5-33
Remote Switch Function .......................................................................................... 5-34
6
Sending Faxes from PC ........................................................ 6-1
Flow of Network FAX Sending ............................................................................................. 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-4
Uninstalling the FAX Driver ........................................................................................ 6-6
Basic Transmission .............................................................................................................. 6-7
Configuring the Driver Default Settings .................................................................... 6-10
Default Settings Dialog Box ..................................................................................... 6-11
Changing Transmit Settings ..................................................................................... 6-14
Using Cover Pages .................................................................................................. 6-19
Cover Page Registration (Default Settings) ............................................................. 6-24
Transmission Control ............................................................................................... 6-29
7
Managing Jobs ..................................................................... 7-1
Various Tools for Checking Transmission Results and Registration Status ......................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Displaying Job Log Screen ........................................................................................ 7-3
Printing Administrative Reports (Result Report Setting) ...................................................... 7-4
Send Result Reports .................................................................................................. 7-4
Report for Job Canceled before Sending ................................................................... 7-5
Recipient Format ........................................................................................................ 7-5
FAX RX Result Reports ............................................................................................. 7-6
Activity Report (Outgoing FAX Report and Incoming FAX Report) ...................................... 7-7
Printing Activity Reports ............................................................................................. 7-7
Automatic Printout ...................................................................................................... 7-7
Status Page .......................................................................................................................... 7-8
Reporting FAX Receipt Result by E-mail ............................................................................. 7-9
Confirmation Screen of Destinations .................................................................................. 7-10
8
Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
Operation method ...................................................................................................... 8-2
System Menu Settings ............................................................................................... 8-3
Report ........................................................................................................................ 8-4
iii
Cassette/MP Tray Settings ........................................................................................ 8-5
Common Settings ....................................................................................................... 8-5
FAX ............................................................................................................................ 8-6
Transmission Restriction .................................................................................................... 8-10
Registering Permit FAX No. ..................................................................................... 8-11
Changing Permit FAX No. ........................................................................................ 8-12
Deleting Permit FAX No. .......................................................................................... 8-12
Registering Reject FAX No. ..................................................................................... 8-13
Changing Reject FAX No. ........................................................................................ 8-14
Deleting Reject FAX No. .......................................................................................... 8-14
Registering Permit ID No. ........................................................................................ 8-15
Changing Permit ID No. ........................................................................................... 8-16
Deleting Permit ID No. ............................................................................................. 8-16
Setting Send Restriction ........................................................................................... 8-17
Setting Reception Restriction ................................................................................... 8-17
Unknown Number Reception ................................................................................... 8-17
Unusable Time ................................................................................................................... 8-18
Account Management ........................................................................................................ 8-19
9
Troubleshooting ................................................................... 9-1
Indicators During Sending/Receiving Operation .................................................................. 9-2
Responding to an Attention Indicator Flashes ...................................................................... 9-2
Precautions When Turning Power OFF ............................................................................... 9-3
Messages ............................................................................................................................. 9-4
Error Code List ..................................................................................................................... 9-5
Troubleshooting .................................................................................................................... 9-8
Common inquiries .............................................................................................................. 9-10
10
Appendix ............................................................................. 10-1
Character Entry Method ..................................................................................................... 10-2
Entry Screens ........................................................................................................... 10-2
Entering Characters ................................................................................................. 10-4
Specifications ..................................................................................................................... 10-5
Menu Map .......................................................................................................................... 10-7
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-13
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-14
Index ...............................................................................................................................Index-1
iv
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter
Contents
1
Legal and Safety Information
Provides precautions regarding use of the machine and trademark information.
2
Before Using the Fax Machine
Explains the part names and the quick setup wizard.
3
Sending Faxes
Explains the general methods for sending faxes and transmission functions.
4
Receiving Faxes
Explains the general methods for receiving faxes and reception functions.
5
Using Convenient Fax Functions
Explains convenient fax functions such as storing received faxes in boxes in the
memory, forwarding received faxes, and polling communication (a function that allows
the receiving party to call and initiate fax reception).
6
Sending Faxes from PC
Explains how to send a FAX from a PC.
7
Managing Jobs
Explains how to check the status of recently performed transmission and reception
operations in the touch panel. Also explains how to print administrative reports showing
communication results, machine settings, and registered information.
8
Fax Settings
Explains various settings for controlling fax usage, such as restricting transmission
destinations, blocking fax reception, and setting prohibited use times.
9
Troubleshooting
Explains what to do when errors are displayed or other problems occur.
10
Appendix
Explains how to enter characters, and lists the fax specifications.
v
Conventions Used in This Guide
Adobe Reader X is used as an example in the explanations below.
Click an item in the Table of Contents
to jump to the corresponding page.
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to jump to
the corresponding page.
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention
Description
[Bold]
Indicates keys and buttons.
"Regular"
Indicates a message or setting.
vi
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure
Select the [System Menu/Counter] key
Procedure indicated in this guide
[System Menu/Counter] key > [Common Settings] > [Sound]

Select [
]

Select [Common Settings]

Select [Sound]
vii
1
Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ...........................................................................................................
About this Operation Guide .....................................................................................................................
Legal Notice .............................................................................................................................................
IMPORTANT SAFETY INSTRUCTIONS .................................................................................................
IMPORTANTES MESURES DE SECURITE ...........................................................................................
Technical regulations for terminal equipment ..........................................................................................
Network Compatibility Declaration ...........................................................................................................
Trademark Information .............................................................................................................................
1-1
1-2
1-3
1-3
1-3
1-3
1-4
1-4
1-5
Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
1-3
Legal and Safety Information > Notice
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
Technical regulations for terminal equipment
Terminal Equipment (TE); TBR 21
Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone
Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if
provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.
This terminal equipment complies with:
•
TBR21
•
DE 05R00
National AN for D
•
AN 01R00
AN for P
•
DE 08R00
National AN for D
•
AN 02R01
AN for CH and N
•
DE 09R00
National AN for D
•
AN 05R01
AN for D, E, GR, P and N
•
DE 12R00
National AN for D
•
AN 06R00
AN for D, GR and P
•
DE 14R00
National AN for D
•
AN 07R01
AN for D, E, P and N
•
ES 01R01
National AN for E
•
AN 09R00
AN for D
•
GR 01R00
National AN for GR
•
AN 10R00
AN for D
•
GR 03R00
National AN for GR
•
AN 11R00
AN for P
•
GR 04R00
National AN for GR
•
AN 12R00
AN for E
•
NO 01R00
National AN for N
•
AN 16R00
General Advisory Note
•
NO 02R00
National AN for N
•
DE 03R00
National AN for D
•
P 03R00
National AN for P
•
DE 04R00
National AN for D
•
P 08R00
National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria
France
Liechtenstein
Slovakia
Belgium
Germany
Lithuania
Slovenia
Bulgaria
Greece
Luxembourg
Spain
Cyprus
Hungary
Malta
Sweden
Czech
Iceland
Norway
Switzerland
Denmark
Ireland
Poland
The Netherlands
Estonia
Italy
Portugal
United Kingdom
Finland
Latvia
Romania
1-4
Legal and Safety Information > Notice
Trademark Information
•
Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks
of Microsoft Corporation in the U.S.A. and/or other countries.
•
Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
•
Ethernet is a registered trademark of Xerox Corporation.
•
IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-5
2
Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ...................................................................................................................................................
Operation Panel .......................................................................................................................................
Touch Panel .............................................................................................................................................
Using the [Enter] key ...............................................................................................................................
Using the [Quick No. Search] key ............................................................................................................
2-2
2-4
2-5
2-6
2-6
Quick Setup Wizard (Fax Setup) ....................................................................................................................... 2-7
Fax setup items ....................................................................................................................................... 2-7
Fax setup procedure ................................................................................................................................ 2-8
Setting Date and Time ....................................................................................................................................... 2-9
Registering Destinations in the Address Book ................................................................................................. 2-10
Adding a Destination (Address Book) .................................................................................................... 2-10
Adding a Destination on One Touch Key ............................................................................................... 2-16
2-1
Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:
Machine’s Operation Guide
1
3
2
4
1
Operation panel
Perform the fax operation with this panel.
2
Power switch
Set this switch to the ON side when performing the fax or copier operation. The touch
panel lights to enable operation.
3
LINE connector
Connect the modular cord for the telephone line to this connector.
4
TEL connector
When using a commercially available telephone set, connect the modular cord to this
connector.
IMPORTANT
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
Document Processor
9
8
7
5
6
5
Top cover
Open this cover when the original jammed in the Document Processor.
6
Opening handle
Hold this handle when opening or closing the Document Processor.
7
Original eject table
Read originals are ejected onto this table.
8
Original table
Stack the sheet originals on this table.
9
Original width guides
Adjust these guides according to the original width.
2-3
Before Using the Fax Machine > Part Names and Functions
Operation Panel
2
1
21 20
19
18
17
16
3
15
4
14
5
6
7
8
9
10 11 12 13
1 [Home] key: Displays the Home screen.
2 [Copy] key: Displays the Copy screen.
3 [Status/Job Cancel] key: Displays the Status/Job Cancel screen.
4 [System Menu] key: Displays the System Menu screen.
5 [FAX] key: Displays the FAX screen.
6 [Job Separator] indicator: Lights when there is paper in the job separator tray.
7 [Send] key: Displays the screen for sending.
8 [Processing] indicator: Blinks while printing or sending/receiving.
9 [Memory] indicator: Blinks while the machine is accessing the hard disk, fax memory or USB memory (general
purpose item).
10 [Enter] key: Finalizes numeric key entry, and finalizes details during setting of functions. Operates linked with the onscreen [OK].
11 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.
12 [Start] key: Starts copying and scanning operations and processing for setting operations.
13 [Stop] key: Cancels or pauses the job in progress.
14 [Interrupt] key: Displays the Interrupt Copy screen.
15 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).
16 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
17 [Reset] key: Returns settings to their default states.
18 [Quick No. Search] key: Specifies registered information such as address numbers and user IDs by number.
19 [Clear] key: Clears entered numbers and characters.
20 Touch Panel: Displays icons for configuring machine settings.
21 [Numeric] key: Displays numeric keys on the touch panel.
2-4
Before Using the Fax Machine > Part Names and Functions
Touch Panel
Home Screen
This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the
corresponding screen.
You can change the icons to display on the Home screen as well as its background.
Machine’s Operation Guide
6
Select the function.
1
2
10:10
Home
Admin
Copy
Send
5
Logout
FAX
Custom Box
3
3
Job Box
4
Status/
Job Cancel
Removable
Memory
Device
Information
Sub Address Box
Language
Polling Box
System
Menu
Favorites
* The appearance may differ from your actual screen, depending on your configuration and option settings.
No.
Item
Description
1
Message
Displays the message depending on the status.
2
Desktop
Displays function icons including the functions registered in program.
Icons that are not displayed on the first page will appear by changing
the page.
3
Screen-switching
keys
Use these buttons to switch between desktop pages.
NOTE
You can also switch views by touching the screen and moving the
finger sideways (i.e. swiping).
Logout
FAX
Custom Box
Copy
Send
Sub Address Box
Polling Box
Job Box
Removable
Memory
2
Status/
Job Cancel
Device
Information
1
Language
2
System
Menu
Favorites
4
Taskbar
Displays task icons.
5
[Logout]
Logs out the current user. This is displayed when user login
administration is enabled.
6
Login User Name
Displays the logged-in user name. This is displayed when user login
administration is enabled. Selecting "Login User Name" will display
the information of the logged-in user.
2-5
Before Using the Fax Machine > Part Names and Functions
Operating the touch panel
1
Ready to send.
FAX
10:10
Dest. :
On Hook
Chain
2 Enters destinations.
Check
Direct
2
3
1 Displays the status of the equipment as well as necessary
operation messages.
8
3 Configures function settings.
Add Dest.
Recall
4 Displays available functions and settings.
Address Book
Functions
Ext Address Book
Shortcut 1
5 Registers functions as shortcuts.
One Touch Key
Shortcut 2
6 Scrolls up and down when the list of values cannot be
displayed in its entirety on a single screen.
Favorites
7
1
7 Displays shortcuts.
10:10
Ready to send.
Functions
8 Displays the date and time and number of destinations.
Quiet Mode
Off
Original Size
4
A4
1/4
Original Orientation
Top Edge on Top
6
Duplex
1-sided
Close
Add/Edit
Shortcut
5
Using the [Enter] key
The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].
System Menu/Counter.
Date/Time - Time
10:10
Minute
Hour
:
Second
:
Cancel
< Back
:
OK
Using the [Quick No. Search] key
The [Quick No. Search] key is used when using the numeric keys to directly enter the number, for example, when
specifying the destination for the transmission using a speed-dial number.
For more information on speed dialing, refer to the following:
Using the Speed Dial key (page 3-10)
10:10
One Touch Key No. Entry
(001 - 100)
Cancel
2-6
OK
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.
Fax setup items
Step
Setting item
Description
Reference
Page
Dialing Mode*
Select the dialing mode according to the line type.
8-7
Reception Mode
Select the reception mode.
8-8
Auto (DRD)
Select the reception pattern.
8-8
Local FAX Name
Register the local fax name printed on the fax on the receiving
system.
8-7
Local FAX Number
Enter the local fax number to be printed on the fax on the
receiving system.
8-7
Local FAX ID
Enter the local fax ID. The local fax ID can limit other parties
with which you can communicate. Enter the four-digit local
FAX ID number.
8-7
TTI
Select whether or not to print the local fax information on the
fax on the receiving system.
8-7
Speaker Volume
Set the volume when selecting [On Hook].
Speaker Volume: Volume of the built-in speaker when the line
is connected by selecting [On Hook].
8-5
Monitor Volume
Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when the line is
connected without selecting [On Hook] such as in memory
transmission.
8-5
Job Finish Buzzer
Emit a sound when a job is normally completed.
8-5
Normal***
Set number of times to let phone ring before answering a call.
8-8
Answering Machine***
Set number of times to let phone ring before taking over from
the answering machine.
8-8
FAX/TEL Switch***
Set number of times to let phone ring before switching the FAX
and the phone.
8-8
5.Output
Paper Output****
Select paper output for the received FAX.
8-6
6.Redial
Retry Times
Set the number of redials.
8-7
1.Dialing/RX Mode
**
2.Local Fax Info.
3.Sound
4.Rings
*
**
***
****
Inch version only.
DRD reception mode is available for some countries.
This setting does not appear in some regions.
This function is displayed when the optional Job Separator or Mailbox is installed.
NOTE
The settings can be changed in the system menu.
Default fax settings (page 8-2)
2-7
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Fax setup procedure
NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
The factory default login user name and login password are set as shown below.
Login User Name:
Login Password:
3000
3000
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Quick Setup Wizard] > [FAX Setup]
Start the wizard. Follow the instructions on the screen to configure settings. [Next>]
Control
Description
End
Exits the wizard.
<< Previous
Returns to the previous item.
Skip >>
Advances to the next item without setting the current item.
Next >
Advances to the next screen.
< Back
Returns to the previous screen.
2-8
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
Be sure to set the time difference before setting the date and time.
The date and time are set using the Machine Setup Wizard when the machine is turned on for the first time after
installation.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name:
Login Password:
3000
3000
1
Display the screen.
2
Configure the settings.
[System Menu/Counter] key > [Date/Timer/Energy Saver]
[Time Zone] > [Date/Time] > [Date Format]
Item
Description
Time Zone
Set the time difference from GMT. Choose the nearest listed location from
the list. If you select a region that utilizes summer time, configure settings
for summer time.
Date/Time
Set the date and time for the location where you use the machine. When
the machine sends a fax, the date and time set in the machine are
recorded in the fax header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),
Hour (00 to 23), Minute (00 to 59), Second (00 to 59)
Date Format
Select the display format of year, month, and date. The year is displayed
in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day
2-9
Before Using the Fax Machine > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The
destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
NOTE
Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Machine’s Operation Guide
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Contact addresses can also be registered in the system menu.
1
Display the screen.
2
Enter the destination name.
[FAX] on the Home screen > [Address Book] > [Menu] > [Add] > [Contact]
1 Enter the destination name to be displayed on the Address Book > [Next >]
NOTE
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
2 To specify an Address Number, select [Address Number].
3 Use [+], [-] or numeric keys to enter a particular Address Number.
If you set "000" as the address number, the address is registered under the lowest
available number.
NOTE
Address Number is an ID for a destination. You can select any available number for
groups.
If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered.
4 Select [OK].
2-10
Before Using the Fax Machine > Registering Destinations in the Address Book
3
Enter the fax number.
1 Select [FAX].
2 Enter the fax number of the receiving system.
NOTE
Up to 32 characters can be entered.
Use the numeric keys to enter a number.
Key
4
Description
Pause
Selecting this key adds about three seconds of waiting time during dialing.
For example, when dialing the receiving system on an external line, you can
use this method to insert a pause before resuming dialing after you dial a
specific number.
Space
It is possible to enter half-width spaces in the entry of the destination number.
This is useful when checking if the destination number has been entered
correctly.
<>
Moves the cursor.
Backspace
To correct the fax number, select [Backspace] on the touch panel, and delete
the digits one by one before reentering the fax number. To delete the number
entirely, select the [Clear] key on the operation panel.
Select transmission settings.
The transmission start speed, ECM, and encrypted transmission can be set.
1 Select [Detail Settings].
2 Select [TX Start Speed], [ECM] and [Encrypted Transmission] and set each item then
select [OK].
Key
Detail Settings
Description
TX Start Speed
This is set to change the transmission start speed.
Select the speed from 33,600 bps, 14,400 bps, and 9,600
bps.
NOTE
Normally the default setting should be used.
ECM
ECM is a communication mode specified by the ITU-T
(International Telecommunication Union) that retransmits
data when an error occurs. Fax machines that have ECM
mode check for errors as they communicate, preventing
distortion of the image due to noise on the line and other
conditions.
Encrypted
Transmission
This is set when using encrypted transmission to send the
data.
Using the Encrypted Transmission (page 5-24)
2-11
Before Using the Fax Machine > Registering Destinations in the Address Book
5
Set a sub address.
To use sub address communication, a sub address and password must be registered.
1 Select [Sub Address].
2 Select [Sub Address] and [Password] and enter each item then select [OK].
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-14)
6
Register the destination.
1 Select [OK].
2 Check if the destination entry is correct and select [Save].
The destination is added to the Address Book.
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Designations in the group can also be registered in the system menu.
1
Display the screen.
2
Enter the group name.
[FAX] on the Home screen > [Address Book] > [Menu] > [Add] > [Group]
1 Enter the group name to be displayed on the Address Book > [Next >]
NOTE
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
2 To specify an Address Number, select [Address Number].
3 Use [+], [-] or numeric keys to enter a particular Address Number.
If you set "000" as the address number, the address is registered under the lowest
available number.
NOTE
Address Number is an ID for a destination. You can select any available number for
groups.
If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered.
4 Select [OK].
2-12
Before Using the Fax Machine > Registering Destinations in the Address Book
3
Select the members (destinations).
1 [Member] > [+]
10:10
Member
1/1
Menu
End
2 Select destinations (contacts) to add to the group.
NOTE
Select the checkbox to select the desired destination from the list. The selected
destinations are indicated by a checkmark in the check box.
To cancel a selection, select the corresponding checkbox to clear the check mark.
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
3 Select [OK].
The destinations with a checkmark displayed in the checkbox will be added to the
members.
4 Check if the selected destination was added to the group and select [End].
4
Register the group.
Select [Save].
Now the group is added to the Address Book.
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
Changing the Address Book
1
Display the screen.
1 [FAX] on the Home screen > [Address Book] > [Menu] > [Edit]
2 Select the destination (contacts) or group to edit.
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
2-13
Before Using the Fax Machine > Registering Destinations in the Address Book
2
To edit the destination.
Editing a Contact
1 Change "Address Number", "Name" and destination type and address.
How to change, refer to the following:
Adding a contact (page 2-10)
2 After you have completed the changes, [Save] > [Yes]
Editing a Group
1 Change "Address Number" and "Name".
Adding a Group (page 2-12)
2 Select [Member].
3 To delete any destination from the group, select the destination and select [
Select [Yes] in confirmation screen.
].
10:10
Member
Sales department 1
0123456
Support department
0234567
1/1
Menu
End
4 To add the destination, select [+]. Select the members to be added to add them.
10:10
Member
Sales department 1
0123456
Support department
0234567
1/1
Menu
End
5 After you have completed the change of members, select [End].
6 After you have completed the changes, [Save] > [Yes].
The changed group is registered.
Deleting a Contact or Group
1
Display the screen.
2
To delete
[FAX] on the Home screen > [Address Book] > [Menu] > [Delete]
1 Select the destination (contacts) or group to delete.
2 Select [Yes].
2-14
Before Using the Fax Machine > Registering Destinations in the Address Book
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1
Display the screen.
2
Print.
[System Menu/Counter] key > [Address Book/One Touch] > [Print List]
[FAX List (Index)] or [FAX List (No.)] > [Yes]
The list is printed.
FAX Address List (Index)
FAX Address List (No.)
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 100 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
1
Display the screen.
2
Add a One Touch Key.
[System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key]
1 Select the One Touch Key to be added and select [+].
System Menu/Counter.
Address Book/One Touch - One Touch Key
10:10
001
None
002
None
003
None
004
None
005
None
006
None
2
1
1/9
007
None
008
None
009
None
010
None
011
None
012
None
Menu
End
2 Select one destination (contact or group) from the Address Book.
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
3 Enter the One Touch Key name displayed in the send base screen > [Next >].
NOTE
Up to 24 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
4 [Save] > [Yes]
The destination is registered to the One Touch Key.
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
1
2
Display the screen.
[System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key]
The procedure differs depending on the details to be edited.
Edit or delete the destination.
To edit
1 Select the One Touch Key you wish to edit and select [Menu] > [Edit].
2 To change to a different destination, select [Destination] then select the destination and
select [OK].
3 To change the name of the One Touch Key displayed on the basic screen, select [Name]
then enter the name and select [OK].
4 [Save] > [Yes]
The destination is registered to the One Touch Key.
To delete
1 Select the One Touch Key you wish to delete and select [
System Menu/Counter.
Address Book/One Touch - One Touch Key
001
AAA
002
004
None
007
010
10:10
BBB
003
CCC
005
None
006
None
None
008
None
009
None
None
011
None
012
None
1/9
Menu
End
2 Select [Yes].
2-17
].
3
Sending Faxes
This chapter explains the following topics:
Interrupt Send ............................................. 3-23
Basic transmission procedure ....................... 3-2
Using redial .........................................
Checking the Send Status ..................
Priority Override Send ........................
Cancelling Memory Transmission
(while originals are being scanned) ....
Cancelling Memory Transmission
(during communication) ......................
Cancelling Transmission
(Disconnection of Communication) .....
Using chain dial ........................................... 3-24
3-3
3-4
3-4
Using favorites ............................................ 3-26
3-5
3-5
3-6
Methods For Entering the Destination .......... 3-7
Entering the destination fax
number with the numeric keys ............ 3-7
Choosing from the Address Book ....... 3-9
Choosing by One Touch Key ............ 3-10
Using the Speed Dial key .................. 3-10
Broadcast Transmission .................... 3-11
Login/Logout ............................................... 3-13
Logging in when User Login
Administration has been Enabled ..... 3-13
Logging in when Job Accounting
has been Enabled ............................. 3-14
Fax transmission functions ......................... 3-15
Quiet Mode ................................................. 3-16
Original Size ................................................ 3-16
Original Orientation ..................................... 3-16
Duplex ......................................................... 3-17
FAX TX Resolution ...................................... 3-17
Density ........................................................ 3-17
Original Image ............................................. 3-18
Continuous Scan ......................................... 3-18
Job Finish Notice ........................................ 3-18
File Name Entry .......................................... 3-18
FAX Delayed Transmission ......................... 3-19
Cancelling Delayed Transmissions
(Queued) ........................................... 3-20
Immediate transmission .................... 3-20
FAX Direct Transmission ............................. 3-20
Cancelling Direct Transmission ........ 3-20
FAX TX Report ............................................ 3-21
Manual Send ............................................... 3-21
Standby Transmission ................................. 3-22
3-1
Sending Faxes > Basic transmission procedure
Basic transmission procedure
The basic procedure for using the fax system is explained below.
1
Select [FAX] on the Home screen.
2
Place the originals.
The base screen for fax appears.
For placing originals, refer to the following:
Machine’s Operation Guide
3
Select the transmission method.
There are two transmission methods: memory transmission and direct transmission.
Memory transmission: The original is scanned into memory before communication starts.
Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication starts before the original is
scanned.
Select [Direct] to change the transmission method to direct transmission. The key will be
highlighted on the touch panel. If the [Direct] is selected in the highlighted state,
the transmission method will change to memory transmission.
FAX Direct Transmission (page 3-20)
4
Specifying destination.
5
Selecting the functions.
Specify the transmission destination.
Methods For Entering the Destination (page 3-7)
Select [Functions], and set transmitting functions that can be used.
Fax transmission functions (page 3-15)
3-2
Sending Faxes > Basic transmission procedure
6
Send Start.
Press the [Start] key.
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and stored in the memory,
the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the memory,
the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a next original after an
original on the glass surface has been stored in memory. Every time one page is scanned,
you perform an operation to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
Continuous Scan (page 3-18)
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.
1
Select [Recall].
2
Press the [Start] key.
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
•
When you turn the power off
•
When you send a next fax (new recall information is registered)
•
When you log out
3-3
Sending Faxes > Basic transmission procedure
Checking the Send Status
1
Select the [Status/Job Cancel] key.
2
Display the send job status screen.
Select [Send Job Status].
The list of accepted time, destination, and status are displayed for each job.
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
1
Select the [Status/Job Cancel] key.
2
Select the job to be sent by priority override.
1 Select [Send Job Status].
2 Select the fax job to be sent by priority override and select [Menu] > [Priority Override].
The selected fax job is sent by priority override and other fax jobs are moved down in the
transmission queue.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.
3-4
Sending Faxes > Basic transmission procedure
Cancelling Memory Transmission (while originals are being
scanned)
1
Select the [Stop] key.
During memory transmission, to cancel scanning while originals are being scanned, select the
[Stop] key on the operation panel, or select [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
NOTE
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.
1
Select the [Status/Job Cancel] key.
2
Canceling Transmission.
1 Select [Send Job Status].
2 Select the transmission job that you want to cancel and select [Cancel] > [Yes]
Cancel the transmission.
NOTE
In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.
3-5
Sending Faxes > Basic transmission procedure
Cancelling Transmission (Disconnection of Communication)
Follow this procedure to break the connection and stop transmission/reception.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
[FAX] > [Line Off]
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
To cancel direct transmission, refer to the following:
Cancelling Direct Transmission (page 3-20)
To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:
Cancelling Delayed Transmissions (Queued) (page 3-20)
To cancel polling transmission, refer to the following:
Polling Reception (page 5-17)
3-6
Sending Faxes > Methods For Entering the Destination
Methods For Entering the Destination
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
NOTE
If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.
Select the destination from the Address Book or the One Touch Key.
New Destination Entry(FAX) (page 8-9)
1
Display the fax number entry screen.
Select [Add Dest.].
NOTE
Pressing the number with the numeric keys changes the screen to the fax number entry
screen.
2
Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
Key
Description
Pause
Selecting this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.
Space
It is possible to enter half-width spaces in the entry of the destination number.
This is useful when checking if the destination number has been entered
correctly.
<>
Moves the cursor.
Backspace
To correct the fax number, select [Backspace] on the touch panel, and delete
the digits one by one before reentering the fax number. To delete the number
entirely, select the [Clear] key on the operation panel.
3-7
Sending Faxes > Methods For Entering the Destination
3
Select transmission settings.
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
It is possible to change the transmission settings by selecting [On Hook], [Sub Address] or
[Detail Settings].
Key
Description
On Hook
Select [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts
dialing to the receiving system.
After selecting this key, you can dial the number of the
receiving system using the numeric keys.
Manual Send (page 3-21)
Sub Address
Set this to transmit using a Sub Address.
Sub Address Transmission (page 5-14)
Detail Settings
TX Start Speed
This is set to change the transmission start speed. Select the
speed from 33,600 bps, 14,400 bps, and 9,600 bps.
NOTE
Normally this should be used with the default setting.
ECM
ECM is a communication mode specified by the ITU-T
(International Telecommunication Union) that retransmits data
when an error occurs. Fax machines that have ECM mode
check for errors as they communicate, preventing distortion of
the image due to noise on the line and other conditions.
Encrypted
Transmission
This is set when using encrypted transmission to send the
data.
Encryption (page 5-21)
4
Select [OK].
Entry of the destination finishes.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
Select [Next Dest.] to enter the next fax number.
Broadcast Transmission (page 3-11)
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job.
Machine’s Operation Guide
3-8
Sending Faxes > Methods For Entering the Destination
Choosing from the Address Book
Select a destination registered in the Address Book.
NOTE
For more information about how to register destinations in the Address Book, refer to the following:
Registering Destinations in the Address Book (page 2-10)
For details on the external address book, refer to the following:
Embedded Web Server RX User Guide
1
Display the screen.
2
Select the destination.
Select [Address Book].
Select the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box.
Destination Search
2
1
Address Book (All)
001
123456
123456
002
789012
789012
003
ABCDEF
567890
004
GHIJKL
111111
10:10
3
1/1
Menu
Cancel
1 Searches by destination name.
2 Advanced search by type of registered
destination (All, FAX or Group).
3 Displays details for individual destinations.
< Back
OK
You can specify a destination by address number by selecting the [Quick No. Search] key.
You can also select [Menu] to perform a more detailed search.
Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
You may choose multiple destinations.
To cancel a selection, select the corresponding checkbox to clear the check mark.
3
Select [OK].
Accept the destinations.
3-9
Sending Faxes > Methods For Entering the Destination
Choosing by One Touch Key
Select the destination using the One Touch Key.
NOTE
For more information on adding One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-16)
1
Display the screen.
2
Select the destination.
Select [One Touch Key].
1 Select the One Touch Key where the destination is registered.
NOTE
You can specify a One Touch Key by one-touch number by selecting the [Quick No.
Search] key.
2 Select [OK].
Accept the destinations.
Using the Speed Dial key
You can designate a three-digit (001 to 100) One Touch Key number (speed dial) to select the destination.
NOTE
For more information on adding One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-16)
1
Display the screen.
2
Enter a speed dial number.
Select [One Touch Key].
1 Select the [Quick No. Search] key.
2 Enter the One Touch Key number (speed dial number) with the numeric keys.
3 Select [OK].
The entered destination is selected.
4 Select [OK].
Accept the destinations.
3-10
Sending Faxes > Methods For Entering the Destination
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
1
Select [FAX] on the Home screen.
2
Specify the destination.
Enter the fax number
NOTE
If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax
number. Select the destination from the Address Book or the One Touch Key.
New Destination Entry(FAX) (page 8-9)
1 Select [Add Dest.].
2 Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
3 Select [Next Dest.].
Another fax number can be entered.
4 When all destinations have been entered, select [OK].
NOTE
When [On] is selected in [Entry Check for New Dest.], a confirmation screen is
displayed for the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
Select the destination from the Address Book
1 Select [Address Book].
2 Select the checkboxes of all destinations and select [OK].
NOTE
For details of the Address Book, refer to the following:
Choosing from the Address Book (page 3-9)
3-11
Sending Faxes > Methods For Entering the Destination
Select the destination from the One Touch Key
1 Select [One Touch Key].
2 Select all destinations and select [OK].
NOTE
For details of One Touch Key, refer to the following:
Choosing by One Touch Key (page 3-10)
3
After selecting all the destinations, press the [Start] key.
3-12
Sending Faxes > Login/Logout
Login/Logout
Logging in when User Login Administration has been
Enabled
When user login administration has been enabled, you need to enter a User ID and Password to use the machine.
Normal login
1
Enter the login user name and login password to login.
1 If this screen is displayed during operations, select [Keyboard] in "Login User Name" >
Enter the login user name > [OK].
Enter login user name and password.
10:10
Login User Name
Keyboard
Login Password
Keyboard
Login
Character Entry Method (page 10-2)
2 [Keyboard] in "Login Password" > Enter the login password > [OK]
NOTE
If [Network Authentication] is selected as the user authentication method,
authentication destinations are displayed and either [Local] or [Network] can be
selected as the authentication destination.
2
Select [Login].
Simple Login
Select the user to login.
01
02
A
10:10
B
03
C
04
None
05
None
06
None
07
None
08
None
09
None
1/3
Menu
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Machine’s Operation Guide
3-13
Sending Faxes > Login/Logout
Logout
To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
1 In the account ID entry screen, enter the account ID using the numeric keys and select
[Login].
NOTE
If you entered a wrong character, select the [Clear] key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound
and login will fail. Enter the correct account ID.
By selecting [Check Counter], you can refer to the number of pages printed and the
number of pages scanned.
Logout
When the operations are complete, select the [Authentication/Logout] key to return to the
account ID entry screen.
3-14
Sending Faxes > Fax transmission functions
Fax transmission functions
Select [Functions] to display the functions. Select [
Ready to send.
] or [
] to change the screen.
10:10
FAX
On Hook
Chain
Direct
Recall
10:10
Ready to send.
Functions
Dest. :
Quiet Mode
Check
Off
Original Size
Add Dest.
A4
1/4
Original Orientation
Top Edge on Top
Duplex
Address Book
Ext Address Book
One Touch Key
1-sided
Close
Favorites
Functions
Function
Add/Edit
Shortcut
Description
Reference
Page
Quiet Mode
Lower print and scan speed for quiet processing. Select this mode when the running
noise is uncomfortable.
3-16
Original Size
Specify the original size to be scanned.
3-16
Original Orientation
Select the orientation of the original document top edge to scan correct direction.
3-16
Duplex
Automatically scan 2-sided originals.
3-17
FAX TX Resolution
Set the resolution at which to scan originals.
3-17
Density
Adjust density.
3-17
Original Image
Select original image type.
3-18
Continuous Scan
Scan a large number of originals separately and then produce as one job.
3-18
File Name Entry
Adds a file name.
3-18
Job Finish Notice
Send notice by e-mail when a job is complete.
3-18
FAX Delayed
Transmission
Specify a time for transmission.
3-19
FAX Direct Transmission
Sends FAX directly without reading original data into memory.
3-20
FAX Polling RX
Dial the destination and receive documents for Polling Transmission stored in the
polling box.
5-17
FAX TX Report
Print a report of FAX transmission results.
3-21
Other transmission functions
Function
Description
Reference
Page
Standby Transmission
During a communication, you can scan originals and schedule a next transmission.
3-22
Interrupt Send
During communication, when you scan originals by selecting direct
transmission, you can use interrupt send.
3-23
Sub Address Box
Function
Send a fax using the Sub Address communications function.
5-8
Encryption
The original is encrypted on the sending side and then sent.
5-21
3-15
Sending Faxes > Quiet Mode
Quiet Mode
Lower print and scan speed for quiet processing.
Select this mode when the running noise is uncomfortable.
It is possible to set the use of Quiet Mode for each function, such as copying and sending.
(Value: [Off] / [On])
Original Size
Specify the original size to be scanned.
Select [Metric], [Inch], or [Others] to select the original size.
Item
*
Value
Metric
Select from A4, A5, A6, B5, B6, Folio, or 216×340 mm.
Inch
Select from Letter, Legal, Statement, Executive, or Oficio II.
Others
Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL,
Envelope C5, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Youkei 4, Youkei 2, or Custom*.
For instructions on how to specify the custom original size, refer to the following:
Machine’s Operation Guide
NOTE
Be sure to always specify the original size when using custom size originals.
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original,
the orientation of the placed original must be set.
Select original orientation from [Top Edge on Top] or [Top Edge on Left].
Item
Image
Top Edge on Top
Original
Original orientation
Original
Original orientation
Top Edge on Left
3-16
Sending Faxes > Duplex
Duplex
Select the type and orientation of the binding based on the original.
Item
Description
1-sided
―
Disables the function.
2-sided
―
Set when using a 2-sided sheet original that will be bound on
the left or right.
Duplex
1-sided,
2-sided (Binding Left/Right),
2-sided (Binding Top)
Select the binding orientation of originals.
Original
Orientation*
Top Edge on Top,
Top Edge on Left
Select the orientation of the original document top edge to
scan correct direction.
Others
*
Value
Displayed when [2-sided (Binding Left/Right)] or [2-sided (Binding Top)] is selected in "Duplex".
FAX TX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item
Description
400 × 400 dpi Ultra
when sending originals with minute characters
and lines more finely
Typical character size: 6 point
(example: Resolution Resolution)
200 × 400 dpi Super
when sending originals with minute characters
and lines
Typical character size: 6 point
(example: Resolution Resolution)
200 × 200 dpi Fine
when sending originals
with relatively small characters and thin lines
Typical character size: 8 point
(example: Resolution Resolution)
200 × 100 dpi Normal
when sending originals with standard size
characters
Typical character size: 10.5 point
(example: Resolution Resolution)
NOTE
The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the image, but the fax
transmission time is longer.
Density
Adjust density.
Adjust density selecting [-4] (Lighter) to [+4] (Darker).
3-17
Sending Faxes > Original Image
Original Image
Select original image type for best results.
Item
Description
Text+Photo
Best for mixed text and photo documents.
Photo
Best for photos taken with a camera.
Text
Best for documents that are mostly text.
Light Text/Fine Line
Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or
diagrams.
Text (for OCR)
Scanning produces an image that is suitable for OCR.
Continuous Scan
Scans a large number of originals in separate batches and then produce as one job.
Originals will be scanned continuously until you select [Finish Scan].
(Value: [Off] / [On])
Job Finish Notice
Sends E-mail notice when a job is complete.
Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.
NOTE
PC should be configured in advance so that E-mail can be used.
Machine’s Operation Guide
E-mail can be sent to a single destination.
It is possible to attach an image to the e-mail notice.
Job Finish Notice Setting (page 8-4)
File Name Entry
Adds a file name.
Additional information such as job number and date and time can also be set. You can check a job history or job status
using the file name, date and time, or job number specified here.
Enter the file name (up to 32 characters), and select [Next].
To add date and time, select [Date and Time]. To add job number, select [Job No.]. To add both, select [Job No. &
Date and Time] or [Date and Time & Job No.].
3-18
Sending Faxes > FAX Delayed Transmission
FAX Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
Item
Description
Off
Does not use the delayed transmission.
On
Uses the delayed transmission.
Start Time
Set the time from between 00:00 and 23:59 in one-minute increments.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the
preset time. In this case, adjust the time.
Setting Date and Time (page 2-9)
NOTE
You cannot select direct transmission.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending
of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed
transmission before the specified time.
Cancelling Delayed Transmissions (Queued) (page 3-20)
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission
start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a
batch transmission.
3-19
Sending Faxes > FAX Direct Transmission
Cancelling Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, use the procedure below.
1
Display the screen.
2
Canceling a job.
[Status/Job Cancel] key > [Scheduled Job]
Select the job you want to cancel and select [Cancel] > [Yes].
The selected job is deleted.
Immediate transmission
To send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.
1
Display the screen.
2
Immediate transmission.
[Status/Job Cancel] key > [Scheduled Job]
Select the job you want to send by immediate transmission, and select [Menu] > [Start Now] >
[Yes].
The transmission will start.
FAX Direct Transmission
The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page
of the fax has been properly sent.
Setting for Direct transmission
Description
On
Starts direct transmission.
Dials the receiving system, and after the communication has started, originals are
scanned.
Off
Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
In the basic screen for sending, select [Direct]. This selects the direct transmission method and the keys on the touch
panel are highlighted.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, select the [Stop] key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send
default screen. When originals remain in the document processor, take them out.
NOTE
In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.
3-20
Sending Faxes > FAX TX Report
FAX TX Report
You can check whether FAX was transmitted properly by printing the report after transmission.
Item
Description
Off
Does not print reports.
On
Prints reports.
Error Only
Prints reports only if an error occurs.
NOTE
This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].
Send Result Reports (page 7-4)
Manual Send
This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has
connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the
receiving system before sending originals.
Manual Send (page 5-32)
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Select [On Hook].
4
Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, select [Line Off].
5
Press the [Start] key.
When you hear the fax tone, the telephone line has connected to the receiving system.
Press the [Start] key. Transmission begins.
3-21
Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
You can use the broadcast transmission function.
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Select the destination, and set transmitting functions if you want to use
any.
4
Press the [Start] key.
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
5
When the communication is completed, the scheduled transmission will
begin.
3-22
Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use
interrupt send.
1
Select [FAX] on the Home screen.
2
Load the originals to be sent using Interrupt Send.
3
Select [Direct].
For operation of direct transmission, refer to the following:
FAX Direct Transmission (page 3-20)
4
Set the destination, and press the [Start] key.
The originals are left in queue, and the transmission will start when transmission becomes
possible.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
To cancel transmission while waiting for interrupt send, select the [Stop] key on the
operation panel or [Cancel] on the touch panel.
Cancelling Direct Transmission (page 3-20)
5
When the interrupt send is completed, the waiting communication and
standby transmission will automatically resume.
3-23
Sending Faxes > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
NOTE
It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.
For registration to the Address Book, refer to the following:
Adding a Destination (Address Book) (page 2-10)
For registration to One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-16)
As an example, when using ‘212’ as the chain number
1
Select the chain dial number
To use a One Touch Key, select the destination in which "212" is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book.
Choosing from the Address Book (page 3-9)
To enter using the numeric keys, select [Add Dest.], enter "212", and select [OK].
2
Select [Chain].
3
Enter the fax number to be added to the chain number.
Select fax number from the Address Book
1 Select [Address Book].
Multiple destinations can be selected.
2 When [OK] is selected, "212" is automatically added to all destinations.
For the procedure for selecting a destination in the address book, refer to the following:
Choosing from the Address Book (page 3-9)
Select fax number from One Touch Key
1 Select [One Touch].
Multiple destinations can be selected.
2 When [OK] is selected, "212" is automatically added to all destinations.
3-24
Sending Faxes > Using chain dial
Use the numeric keys to enter a fax number
1 Select [Address Entry].
2 "212" is already entered, so continue by entering the fax number.
3 [Menu] > [Next Dest.]
Another fax number can be entered. When all destinations have been entered, select [OK].
NOTE
When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed
for the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
3-25
Sending Faxes > Using favorites
Using favorites
A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has
been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard
format, you can check each setting when transmitting.
For the procedure for registering a favorites, refer to the following:
Machine’s Operation Guide
1
Select [Favorites] on the Home screen.
2
Select a favorite.
When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings and select [Next].
When all the settings are complete, the confirmation screen is displayed.
NOTE
To edit the settings, select [<Back] and make changes as desired.
2 Place the originals and press the [Start] key.
When using the program mode
Place the originals and press the [Start] key.
3-26
4
Receiving Faxes
This chapter explains the following topics:
FAX Reception ................................................................................................................................................... 4-2
Reception Method .................................................................................................................................... 4-2
Set the Reception Method ....................................................................................................................... 4-2
Automatic Reception .......................................................................................................................................... 4-3
Flow of automatic reception ..................................................................................................................... 4-3
Canceling reception (Disconnection of communication) .......................................................................... 4-3
Manual Reception .............................................................................................................................................. 4-4
Flow of manual reception ......................................................................................................................... 4-4
Fax reception functions ...................................................................................................................................... 4-5
Media Type for Print Output ............................................................................................................................... 4-6
Reception Date/Time ......................................................................................................................................... 4-7
Duplex Printing ................................................................................................................................................... 4-7
2 in 1 Print .......................................................................................................................................................... 4-7
Batch Print ......................................................................................................................................................... 4-7
4-1
Receiving Faxes > FAX Reception
FAX Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to
automatic reception. No special operation is required when receiving faxes.
Reception Method
The methods for receiving faxes on the machine are shown below.
•
Auto (Normal)
•
Auto (FAX/TEL) (Refer to 5-26.)
•
Auto (Answering machine) (Refer to 5-28.)
•
Manual (Refer to 4-4.)
•
Auto (DRD) (Available for some countries.) (Refer to 5-30.)
Set the Reception Method
1
Display the screen.
2
Select the reception method.
[System Menu/Counter] key > [FAX] > [Reception] > [Reception Mode]
Select the reception method.
For Automatic Reception, select [Auto (Normal)].
4-2
Receiving Faxes > Automatic Reception
Automatic Reception
Flow of automatic reception
1
Reception Starts
When a fax comes in, the [Processing] indicator blinks and reception automatically begins.
.
NOTE
When a telephone (commercially available product) is connected to the machine, reception
starts after the telephone rings.
You can change the number of times the ringing tone rings.
FAX (page 8-6)
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
The number of pages that can be stored depends on the pages. As a general guideline, about
256 or more A4 size pages at normal resolution can be stored.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the following:
Machine’s Operation Guide
2
Reception Print
Received faxes are output to the inner tray with the printed side facing down.
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
[FAX] > [Line Off]
When communication is disconnected, reception stops.
4-3
Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has
connected to the sending system.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode,
refer to the following:
Reception (page 8-8)
Connecting a telephone set (commercially available product) to this machine enables you to receive originals after
talking to the person at the sending system.
Manual Reception (page 5-33)
Remote Switch Function (page 5-34)
Flow of manual reception
1
The machine receives a call.
2
Select [FAX] on the Home screen.
3
Select [On Hook].
4
Select [Manual RX].
When the machine receives a call, it rings.
Select [On Hook] to establish the connection.
Reception will start.
4-4
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?
Reference Page
Restrict the type of paper that can be used.
Media Type for Print Output  page 4-6
Print the date and time of reception and other information.
Reception Date/Time  page 4-7
Print received faxes on both sides of the paper.
Duplex Printing  page 4-7
Receive a two-page fax on one page.
2 in 1 Print  page 4-7
Print received faxes together as a batch.
Batch Print  page 4-7
Forward received faxes to another fax machine or a computer.
Forward Settings  page 5-2
Store received faxes in the machine without printing them.
Sub Address Box Function  page 5-8
Initiate reception of a fax by controlling the receiving machine.
Polling Communication  page 5-15
Encrypt an original to send it safely.
Encryption  page 5-21
4-5
Receiving Faxes > Media Type for Print Output
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types
All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope,
Thick, High Quality, Custom 1-8
For more information about configuring settings, refer to the following:
Media Type (page 8-8)
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
1
Display the screen.
[System Menu/Counter] key > [Cassette/MP Tray Settings] > [Cassette1-4]
Select the cassette that you want to use for fax reception.
2
Selecting the paper size.
1 [Paper Size] > [Metric] or [Inch]
2 Select the paper size.
IMPORTANT
Specify the settings as follows for the cassette that you want to use for fax reception.
Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
3
Selecting the paper type.
1 Select [Media Type].
2 Select the paper type.
4
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same
paper type as you selected in step 3.
For more information about configuring settings, refer to the following:
Media Type (page 8-8)
4-6
Receiving Faxes > Reception Date/Time
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
NOTE
When the received fax data is forwarded after retrieving it from memory, the reception date/
time is not added to the forwarded data.
When the received data is printed on divided pages, the reception date/time is printed on
the first page only. It is not printed on the pages that follow.
On
Print the reception date/time.
Off
Do not print the reception date/time.
For more information about configuring settings, refer to the following:
Default fax settings (page 8-2)
Duplex Printing
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On
Print on both sides.
Off
Do not print on both sides.
For more information about configuring settings, refer to the following:
Default fax settings (page 8-2)
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is
disabled.
On
Print 2 in 1.
Off
Do not print 2 in 1.
For more information about configuring settings, refer to the following:
Default fax settings (page 8-2)
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On
Print as a batch after all pages are received.
Off
Print each page as it is received.
For more information about configuring settings, refer to the following:
Default fax settings (page 8-2)
4-7
5
Using Convenient Fax
Functions
This chapter explains the following topics:
Forward Settings ........................................... 5-2
Type of Forwarding Destination .......... 5-2
Setting Forwarding .............................. 5-2
Registering Forwarding
Destination .......................................... 5-2
Changing Registration Contents ......... 5-3
Deleting Registration Contents ........... 5-3
Forwarding Time Setting ..................... 5-4
File Format Setting ............................. 5-4
File Separation .................................... 5-5
E-mail Subject Add. Info. Setting ........ 5-5
FTP Encrypted TX Setting .................. 5-5
Print Setting ........................................ 5-5
File Name Registration ....................... 5-6
Settings for Forwarding from Embedded
Web Server RX (Forward Settings) .... 5-7
Sub Address Box Function ........................... 5-8
Sub Address Box ................................ 5-8
Sub Address Communication ............. 5-8
Registering a Sub Address Box .......... 5-9
Changing Sub Address Box .............. 5-10
Deleting Sub Address Box ................ 5-10
Printing Originals from a Sub
Address Box ...................................... 5-11
Checking Details ............................... 5-12
Deleting Originals after
Printing from a Sub Address Box ...... 5-12
Deleting Originals from a Sub
Address Box ..................................... 5-13
Printing a Sub Address Box List ....... 5-13
Sub Address Transmission ............... 5-14
Polling Communication ............................... 5-15
Polling Transmission ......................... 5-15
Polling Reception .............................. 5-17
Printing from a Polling Box ............... 5-19
Checking Details ............................... 5-20
Deleting Originals in a Polling Box .... 5-20
Encryption ...................................................
Registering an Encryption Key .........
Changing Registration Contents of
Encryption Key ..................................
Deleting Registration Contents of
Encryption Key ..................................
Using the Encrypted Transmission ...
Setting the Encrypted Reception ......
Using a Connected Telephone ....................
FAX/TEL Auto Switch Reception ......
FAX/Answering Machine Auto Switch
Reception ..........................................
DRD Reception (Available for some
countries.) .........................................
Manual Send .....................................
Manual Reception .............................
Remote Switch Function ...................
5-1
5-21
5-22
5-23
5-23
5-24
5-25
5-26
5-26
5-28
5-30
5-32
5-33
5-34
Using Convenient Fax Functions > Forward Settings
Forward Settings
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.
Setting Forwarding
Use the procedure below to set forwarding.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forwarding]
To set Forwarding, select [On].
NOTE
When not using Forwarding, select [Off].
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forward Destination]
1 Select [+].
System Menu/Counter.
Forward Settings - Forward Destination
10:10
test
te
1/1
Menu
End
Display the add destination screen and follow the procedure below to register the forwarding
destination. Only one destination can be registered.
Selecting Forwarding Destination from Address Book
1 Select [Address Book] or [Ext. Address Book].
2 Select the destination (individual) you want to register as a forwarding destination.
5-2
Using Convenient Fax Functions > Forward Settings
Entering Forwarding Destination Directly
1 Select [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)].
2 Enter the address to be registered as a forwarding destination.
If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding
destination, enter the address.
Machine’s Operation Guide
NOTE
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3
Select [End].
Changing Registration Contents
Use the procedure below to change registration contents.
1
Display the screen.
2
Edit the destination.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forward Destination]
Select [
] and change the destination.
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1
10:10
123456789
1/1
Menu
3
End
Select [End].
Deleting Registration Contents
Use the procedure below to delete registration contents.
1
Display the screen.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Forward Destination]
5-3
Using Convenient Fax Functions > Forward Settings
2
Delete the destination.
Select the destination and select [
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1
].
10:10
123456789
1/1
Menu
3
End
Select [End].
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Schedule]
1 Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and
[End Time].
2 Enter the start time, and select [Next >].
NOTE
Enter the time on the 24 hours system.
3 Enter the end time, and select [OK].
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or
OpenXPS as the file format.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Format]
Select [PDF], [TIFF], [XPS] or [OpenXPS].
NOTE
If you have selected [PDF] for file format, PDF Encryption functions are available.
Machine’s Operation Guide
5-4
Using Convenient Fax Functions > Forward Settings
File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Separation]
Select [Each Page] or [Off].
To create one file per page, select [Each Page].
E-mail Subject Add. Info. Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [E-mail Subject Add. Info.]
Select [Sender Name], [Sender FAX No.], or [Off].
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Protocol settings.
Machine’s Operation Guide
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [FTP Encrypted TX]
Select [On] or [Off].
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [Print]
Select [On] or [Off].
5-5
Using Convenient Fax Functions > Forward Settings
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name]
1 Enter the file name.
NOTE
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
2 Select [Next >].
3 Set additional information.
If you do not want to add information to the document name, select [None], and set [None] or [FAX No.]
for sender name information addition.
To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date
and Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender
name information addition.
File name sample
Example: doc00352720140826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)
5-6
Using Convenient Fax Functions > Forward Settings
Settings for Forwarding from Embedded Web Server RX
(Forward Settings)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on
this machine.
For information on the network settings, refer to the followings:
Machine’s Operation Guide
Accessing Embedded Web Server RX
1
Display Embedded Web Server RX.
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL,
e.g. 10.180.81.3/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.
2
Select settings in Embedded Web Server RX.
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on Embedded Web Server RX, remember to
enter the correct user name and password when trying to access the relevant screens.
Embedded Web Server RX User Guide
5-7
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
•
Registering a Sub Address Box  page 5-9
•
Changing Sub Address Box  page 5-10
•
Deleting Sub Address Box  page 5-10
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
•
Printing Originals from a Sub Address Box  page 5-11
•
Checking Details  page 5-12
•
Deleting Originals after Printing from a Sub Address Box  page 5-12
•
Deleting Originals from a Sub Address Box  page 5-13
•
Printing a Sub Address Box List  page 5-13
For the method for transmitting to a Sub Address Box, see the next section.
•
Sub Address Transmission  page 5-14
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication.
When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their
entry before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-14)
5-8
Using Convenient Fax Functions > Sub Address Box Function
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
NOTE
Sub Address Boxes can also be registered in the system menu.
1
Select [Sub Address Box] on the Home screen.
2
Configure the function.
1 [Menu] > [Add]
2 Enter the box name, and select [Next >].
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Enter the sub address, and select [Next >].
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
4 Enter the information and then select [OK].
The table below lists the items to be set.
Item
Box No.
Enter the box number. If you enter 00, the smallest number available will be
automatically assigned.
Owner*
Permission
*
3
Description
Set the owner of the box. Select the owner from the user list that appears.
*
Select whether to share the box.
Box Password
User access to the box can be restricted by specifying a password to protect the
box. Entering a password is not mandatory. Enter the same password of up to
16 characters in both [Box Password] and [Confirm Password].
Delete after
Print
Automatically delete a document from the box once printing is complete.
To delete the document, select [On]. To retain the document, select [Off].
Displayed when the user login administration is enabled.
Check the details you have entered and then select [Save].
A box is created.
5-9
Using Convenient Fax Functions > Sub Address Box Function
Changing Sub Address Box
NOTE
Sub Address Boxes can also be changed in the system menu.
1
Select [Sub Address Box] on the Home screen.
2
Changing
1 [Menu] > [Edit]
2 Select the box that you want to change and change the settings.
The table below lists the items to be set.
Item
*
Description
Box Name
Set the box name to be displayed on the touch panel.
Box No.
Enter the box number. If you enter 00, the smallest number available will be
automatically assigned.
Sub Address
Enter the sub address.
Owner*
Set the owner of the box. Select the owner from the user list that appears.
Permission*
Select whether to share the box.
Box Password
User access to the box can be restricted by specifying a password to protect the
box. Entering a password is not mandatory. Enter the same password of up to 16
characters in both [Box Password] and [Confirm Password].
Delete after
Print
Automatically delete a document from the box once printing is complete.
To delete the document, select [On]. To retain the document, select [Off].
Displayed when the user login administration is enabled.
Deleting Sub Address Box
NOTE
Sub Address Boxes can also be deleted in the system menu.
1
Select [Sub Address Box] on the Home screen.
2
Deleting
1 [Menu] > [Delete]
2 Select the box that you want to delete.
3 Select [Yes].
The box is deleted.
5-10
Using Convenient Fax Functions > Sub Address Box Function
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
1
Select [Sub Address Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to print.
NOTE
When the password is set to a Sub Address Box, you need to enter the password in the
following situations:
If user login administration is disabled
If user login administration is enabled but the Sub Address Box has been selected by
another user when you login with user privileges
2 Select the document you want to print.
3 Select [Print].
3
Print
1 It is possible to change the print settings.
Item
Delete afterPrint
Description
The original is deleted after printing.
Deleting Originals after Printing from a Sub Address Box (page 5-12)
File Name Entry
Adds a file name.
Job Finish Notice
Sends E-mail notice when a job is complete.
Priority Override
Suspends the current job and gives a new job top priority.
Quiet Mode
Lower print and scan speed for quiet processing.
2 Press the [Start] key. Printing starts.
5-11
Using Convenient Fax Functions > Sub Address Box Function
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
1
Select [Sub Address Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to check.
2 Select [ ] for the document whose details you want to check. The details of the selected
document are displayed.
Document Box.
Box:Box
10:10
doc00006420100908144604
1/1
Menu
Cancel
< Back
Print
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
1
Select [Sub Address Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to print.
2 Select the document you want to print.
3 Select [Print].
3
Configure the function.
4
Print.
[Delete afterPrint] > [On]
Press the [Start] key.
The original is deleted after printing.
5-12
Using Convenient Fax Functions > Sub Address Box Function
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
1
Select [Sub Address Box] on the Home screen.
2
Deleting
1 Select the box containing the document you want to delete.
2 Select the document you want to delete, and select [
].
2
Document Box.
Box:Box
10:10
doc00006420100908144604
1
1/1
Menu
Cancel
< Back
Print
3 Select [Yes].
The original is deleted.
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login administration has been enabled and the machine is logged in with
administrator privileges.
1
Display the screen.
2
Print
[System Menu/Counter] key > [Document Box] > [Sub Address Box]
[Print List] > [Yes]
The list is printed.
FAX Reception Box
5-13
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to the following:
Sub Address Box Function (page 5-8)
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Specifying destination.
Select [Add Dest.] and enter the fax number of the other party.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One Touch Key, you can also use the One Touch Key.
4
Configure the function.
1 [Sub Address] > [Sub Address]
2 Enter the sub address using the numeric keys, and then enter the [OK] key.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
3
Select [Password].
4 Enter the sub address password using the numeric keys, and then enter the [OK] key.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address password.
5 [OK] > [OK]
5
Send Start.
Check the destination and press the [Start] key.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
5-14
Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them.
You can use polling transmission with the same originals as many times as you wish.
Deleting Originals After Polling Transmission (page 5-15)
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination.
Overwrite Setting (page 5-15)
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination.
To allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Document Box] > [Polling Box]
[Delete Transmitted File] > [On] or [Off]
Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Document Box] > [Polling Box]
[Overwrite Setting] > [Permit] or [Prohibit]
5-15
Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
1
Select [Polling Box] on the Home screen.
2
Place the originals.
3
Display the screen.
4
Select the type of originals, scanning density, etc., as necessary.
Select [Store File].
The table below lists the items to be set.
Function
Description
Duplex
Select the type and binding of originals.
Scan Resolution
Set the resolution at which to scan originals.
Density
Adjust density.
File Name Entry
Adds a file name.
Quiet Mode
Lower print and scan speed for quiet processing.
Functions
Original Size
Select the size of originals to be scanned.
Orig. Orientation
Select the orientation of the original document top edge to
scan correct direction.
Original Image
Select original image type.
Skip Blank Page
When there are blank pages in a scanned document, this
function skips the blank pages and prints only pages that
are not blank.
Continuous Scan
Scan a large number of originals separately and then
produce as one job.
Job Finish Notice
Sends a notice by an e-mail when a scanning is complete.
For each of the functions, refer to the following:
Sending Faxes (page 3-1)
Machine’s Operation Guide
5
Start storing.
Press the [Start] key. The originals are scanned and stored in the Polling box.
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to the following:
Deleting Originals in a Polling Box (page 5-20)
5-16
Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
NOTE
Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted
communication is registered, encrypted communication is disabled for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)
Sub Address:
3333
External FAX
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to the following:
Sub Address Communication (page 5-8)
For information on how to receive files using sub address bulletin board communication,
refer to the following:
Using Polling Reception with Sub Addresses (page 5-18)
5-17
Using Convenient Fax Functions > Polling Communication
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
1
Select [FAX] on the Home screen.
2
Turn on polling reception.
3
Specifying destination.
4
Press the [Start] key.
[Functions] > [FAX Polling RX] > [On]
Methods For Entering the Destination (page 3-7)
The operations for reception begin.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
1
Select [FAX] on the Home screen.
2
Turn on polling reception.
To turn on polling reception, refer to the following:
Polling Reception (page 5-17)
3
Select the destination, and entering the sub address.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-14)
For the procedure for selecting a destination, refer to the following:
Methods For Entering the Destination (page 3-7)
NOTE
You can select destinations using a combination of numeric keys input, One Touch Key
selection and selection from the Address Book containing registered sub addresses.
5-18
Using Convenient Fax Functions > Polling Communication
4
Press the [Start] key.
The operations for reception begin.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1
Select [Polling Box] on the Home screen.
2
Select the original.
1 Select the document you want to print.
2 [Menu] > [Print]
3
Print.
1 It is possible to change the print settings.
Item
Description
File Name Entry
Adds a file name.
Job Finish Notice
Sends E-mail notice when a job is complete.
Priority Override
Suspends the current job and gives a new job top priority.
Quiet Mode
Lower print and scan speed for quiet processing.
For each of the functions, refer to the following:
Machine’s Operation Guide
2 Press the [Start] key.
Printing starts.
5-19
Using Convenient Fax Functions > Polling Communication
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
1
Select [Polling Box] on the Home screen.
2
Select the original.
1 Select the document you want to check.
2 Select [ ].
The details of the selected document are displayed.
Document Box.
Polling Box
10:10
doc00006520100908150414
doc00006620100908151210
1/1
Menu
Cancel
Store File
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If [Delete Transmitted File] is set to [On], originals are automatically deleted following
polling transmitted.
Deleting Originals After Polling Transmission (page 5-15)
1
Select [Polling Box] on the Home screen.
2
To delete.
1 Select the document you want to delete and select [
Document Box.
Polling Box
10:10
2
doc00006520100908150414
doc00006620100908151210
Menu
1
1/1
Cancel
Store File
2 Select [Yes].
The original is deleted.
5-20
].
Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our-brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Sending system
Receiving system
Encrypt
Decrypt
Scan originals
Encryption
Output originals
Description of settings at sending and receiving systems
Sending
system
Settings
*
Receiving
system
Reference
page
Encryption Key No.
(A) 2 digits
(B) 2 digits
5-22
Encryption Key
(C) 16 digits
(C) 16 digits
5-22
Key No. of Address Book (or when the number
is directly dialed)
(A) 2 digits
―
5-24
Receiving system encryption box number*
(D) 4 digits
―
5-24
Encryption Box No.*
―
(D) 4 digits
―
Key No. in reception setting
―
(B) 2 digits
5-25
When the machine receives originals, the Encryption Box is not used.
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses.
For example, the same characters should be used as the encryption key (C) in both the
sending and receiving systems.
5-21
Using Convenient Fax Functions > Encryption
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the sending
system and when setting encryption in the receiving system.
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily. The created encryption key is registered
with a 2-digit key No. (01 to 20).
NOTE
Up to 20 encryption keys can be registered.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration]
1 Select [
] for the unregistered encryption key.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
Key01
Key02
1/5
Key03
Key04
Menu
End
2 Enter the 16-digit encryption key.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
3 Select [OK].
4 To register other encryption keys, repeat Steps 2-1 to 2-3.
3
Finish registration.
Select [End].
5-22
Using Convenient Fax Functions > Encryption
Changing Registration Contents of Encryption Key
1
Display the screen.
2
Changing.
[System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration]
1 Select [
] for the encryption key you want to change.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
Key01
Key02
1/5
Key03
Key04
Menu
End
2 Enter the new encryption key.
3 [OK] > [Yes]
3
Finish changing.
Select [End].
Deleting Registration Contents of Encryption Key
1
Display the screen.
2
Deleting.
[System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration]
1 Select the encryption key you want to delete, and select [
2
System Menu/Counter.
TX/RX Common - Encryption Key Registration
10:10
Key01
Key02
1
1/5
Key03
Key04
Menu
End
2 Select [Yes].
This deletes the encryption key.
3
Finish deleting.
Select [End].
5-23
].
Using Convenient Fax Functions > Encryption
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-22)
2
Select [FAX] on the Home screen.
3
Place the originals.
4
Specifying destination.
Select [Add Dest.] and enter the fax number of the other party.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
Touch Key, you can use the destination.
5
Turn on encrypted transmission.
1 [Detail Settings] > [Encrypted Transmission] > [Encryption] > [On] >
[Encryption Key No.]
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-22)
6
Select the encryption box.
If you need to select an encryption box, set the box.
1 [Encryption Box] > [On] > [Encryption Box No.]
2 Enter the box number (0000 to 9999) with the numeric keys.
3 Select [OK].
7
Finish the encrypted transmission settings.
[OK] > [OK] > [OK]
5-24
Using Convenient Fax Functions > Encryption
8
Send Start.
Press the [Start] key.
The transmission will start.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-10)
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-22)
2
Display the screen.
3
Turn on encrypted reception.
[System Menu/Counter] key > [FAX] > [Reception]
1 [Encrypted Reception] > [On]
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
3 Select [OK].
The machine receives the encrypted originals from the sender of the specified encryption
key.
5-25
Using Convenient Fax Functions > Using a Connected Telephone
Using a Connected Telephone
It is possible to connect a telephone (a commercially available item) to this machine and use various functions.
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone,
the machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not respond.
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other
party automatically (FAX
Automatic Reception)
Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)
(If you do not lift the handset within 30 seconds, the machine
switches to fax reception.)
When you lift the handset of the connected telephone set, you can
talk to the other party.
After the end of the
conversation, you can receive
faxes by using the Remote
Switch Function.
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch Function.
Remote Switch Function (page 5-34)
5-26
Using Convenient Fax Functions > Using a Connected Telephone
Preparation:
Select [Auto (FAX/TEL)].
FAX (page 8-6)
1
The telephone rings.
The connected telephone set makes a ringing tone.
NOTE
You can change the number of times the ringing tone rings.
Rings(FAX/TEL) (page 8-8)
2
Answer the call.
When the call is from a telephone
1 The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch
Function.
Remote Switch Function (page 5-34)
When the call is from a fax
The machine starts receiving fax originals.
5-27
Using Convenient Fax Functions > Using a Connected Telephone
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine.
Rings (Answering Machine) (page 8-8)
Flow of reception
FAX
FAX
Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receive fax originals from the
other party automatically (FAX
Automatic Reception).
The answering machine plays the message informing the other
party that the user is absent.
The answering machine records a message from the other party.
When the other party starts
sending originals, the machine
receives the originals being
sent.
Preparation:
Select [Auto (TAD)].
FAX (page 8-6)
5-28
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception.
Manual Reception (page 5-33)
2
The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
When the call is from a fax
The machine starts receiving fax originals.
5-29
Using Convenient Fax Functions > Using a Connected Telephone
DRD Reception (Available for some countries.)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
Telephone
If the other party has dialed
your fax number...
If the other party has dialed
your telephone number...
Telephone company
The fax machine will ring using
the predetermined ring pattern
for a fax and fax reception will
start automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)
The fax machine will ring using
the predetermined ring pattern
for a telephone call.
Conversation is possible with
the other party if you answer
the telephone that is connected
to this fax machine.
Preparation:
Select [Auto (DRD)].
FAX (page 8-6)
5-30
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception.
Manual Reception (page 5-33)
2
Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
5-31
Using Convenient Fax Functions > Using a Connected Telephone
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
1
Place the originals.
2
Dial the destination.
Lift the handset, and dial the number of the receiving system.
3
Check if the telephone line has connected to the fax of the receiving
system.
If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.
4
[FAX] on the Home screen > [On Hook]
5
Press the [Start] key.
6
Replace the handset.
Transmission begins.
When sending starts, return the handset to its original position.
5-32
Using Convenient Fax Functions > Using a Connected Telephone
Manual Reception
Reception is possible after confirming that the telephone line has connected to the sending party.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
to manual mode, refer to the following:
Reception Mode (page 8-8)
1
The telephone rings.
2
Lift the handset.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending
system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers,
you can talk to that person.
4
[FAX] on the Home screen > [On Hook] > [Manual RX]
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function.
Remote SW Dial (page 8-9)
5
Replace the handset.
When reception starts, return the handset to its original position.
5-33
Using Convenient Fax Functions > Using a Connected Telephone
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signalsending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed.
Remote SW Dial (page 8-9)
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
1
The connected telephone set makes a ringing tone.
Lift the handset of the telephone.
NOTE
You can change the number of times the ringing tone rings.
FAX (page 8-6)
2
Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.
5-34
6
Sending Faxes from
PC
This chapter explains the following topics:
Flow of Network FAX Sending ........................................................................................................................... 6-2
Flow of Network FAX Receiving ......................................................................................................................... 6-2
Setup .................................................................................................................................................................. 6-3
Installing the FAX Driver .......................................................................................................................... 6-4
Uninstalling the FAX Driver ...................................................................................................................... 6-6
Basic Transmission ............................................................................................................................................ 6-7
Configuring the Driver Default Settings ................................................................................................. 6-10
Default Settings Dialog Box .................................................................................................................... 6-11
Changing Transmit Settings ................................................................................................................... 6-14
Using Cover Pages ................................................................................................................................ 6-19
Cover Page Registration (Default Settings) ........................................................................................... 6-24
Transmission Control ............................................................................................................................. 6-29
6-1
Sending Faxes from PC > Flow of Network FAX Sending
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•
PC-prepared document can be sent and received by fax without being printed out.
•
An Address Book (in the machine/PC) can be used to specify a desired destination.
•
Addition of a cover page.
•
Transmission and printing can be done simultaneously.
•
E-mail reporting of the transmission result.
•
Sub address transmission is available.
•
Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same
operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory
forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.
6-2
Sending Faxes from PC > Setup
Setup
The following preparation is needed before using Network FAX.
Connection to a PC
Connect the machine and PC to the network using a network cable.
Machine’s Operation Guide
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book. You can also select destinations from
the Address Book using FAX Driver.
NOTE
You can forward the received fax to the PC or forward it as an e-mail attachment.
Forward Settings (page 5-2)
6-3
Sending Faxes from PC > Setup
Installing the FAX Driver
The procedure for installing the FAX Driver is explained below. (The screens in Windows 8.1 are shown.)
1
Insert the Product Library disc.
NOTE
Installation on Windows must be done by a user logged on with administrator privileges.
If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run Setup.exe].
If the user account management window appears, click [Yes] ([Allow]).
2
Display the screen.
1 Click [View License Agreement]
and read the License Agreement.
2 Click [Accept].
1
2
3
Select Custom Install.
4
Select FAX Driver.
Select [Custom Install].
1 Select the device to be installed.
3
1
2 Click [
3 Select the product to be installed.
2
4 Select [FAX Driver].
5 Click [
5
4
].
].
6 Click [Install].
6
6-4
Sending Faxes from PC > Setup
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the machine,
verify that it is connected to the computer via a network cable and that it is turned on and
click
(Refresh).
If the Windows security window appears, click [Install this driver software anyway].
5
Finish the installation.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the FAX driver installation procedure.
6-5
Sending Faxes from PC > Setup
Uninstalling the FAX Driver
Perform the following procedure to delete the FAX Driver from your computer.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
1
Display the screen.
Click [Search] in charms, and enter "Uninstall Product Library" in the search box. Select
[Uninstall Product Library] in the search list.
NOTE
In Windows 7, click [Start] button on the Windows and then select [All Programs], [(name
of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.
2
Uninstall the software.
Place a check in the check box of the driver to be deleted and click [Uninstall].
1
2
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
The software can also be uninstalled using the Product Library.
In the Product Library screen, select to uninstall, and follow the on-screen instructions to
uninstall the software.
6-6
Sending Faxes from PC > Basic Transmission
Basic Transmission
This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an
example.
1
Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Set the original size and orientation.
3 Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.
2
Select settings in the Print dialog box.
1
2
3
1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer
name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example.
The actual dialog box will vary depending on the application that you are using.
3 Click [Properties] to open the Properties window.
6-7
Sending Faxes from PC > Basic Transmission
3
Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
1
2
NOTE
The image of the screen varies between models.
For detailed information on the settings on the tab, refer to the following:
Configuring the Driver Default Settings (page 6-10)
2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings
dialog box will appear.
4
Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to the following:
Changing Transmit Settings (page 6-14)
5
Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to the following:
Using Cover Pages (page 6-19)
6-8
Sending Faxes from PC > Basic Transmission
6
Set the destination.
1 Use the keyboard to enter the destination fax number in the [Address Setting] tab.
•
Maximum number of characters that can be entered: 64 characters
•
Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be
entered as the first character)
2 Click [Add to Destination List]. The destination information will appear in the address list.
To send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
7
Click [Send]. Transmission will begin.
6-9
Sending Faxes from PC > Basic Transmission
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.
NOTE
The image of the screen varies between models.
2
Select settings.
The following settings can be specified.
Item
Description
Original Size
Select the size of the document being transmitted from the dropdown list.
Available settings: Letter, Legal, Statement, A4, A5, Folio, B5(JIS)
Orientation
Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape
Resolution
Select the resolution of the document to be transmitted from the
drop-down list.
Available settings: Normal, Fine, Ultra fine
FAX TX Setting
Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
6-10
Sending Faxes from PC > Basic Transmission
Default Settings Dialog Box
By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the
settings each time.
The Default Settings dialog box can be accessed by the following procedure:
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right click the name of the machine to be used as the network fax and select [Printing
preferences] from the resulting drop-down menu. Click the [FAX TX Setting] button in the
[Printing Preferences] window.
2
Configure the settings.
(1) Sending Options Tab
Item
FAX Delayed Transmit
checkbox
Description
Check the checkbox in order to activate the time fields to the right of
the checkbox whenever you want to set the time that your documents
will be transmitted. The desired time setting can be entered directly
with the keyboard or by clicking on the  and  arrows.
IMPORTANT
If the time that is shown in the message display of this fax machine
does not match the current time, communications that use the
timer may not be accomplished as expected. If the displayed time
is not current, be sure to adjust it to match the correct time.
NOTE
If you designate a time that is earlier in the day than the time that is
actually displayed in the fax machine itself, the transmission operation
will be carried out the following day at that time. Be sure to confirm the
time setting in the fax machine itself before making this setting.
Value: 00:00-23:59
Transmit and Print
checkbox
Check the checkbox when you want to print out the documents at
the fax machine same time as you send them by fax.
Display confirm dialog
checkbox
You can check the checkbox to display the destination confirmation
screen and check the destinations before transmission.
6-11
Sending Faxes from PC > Basic Transmission
(2) Cover Page Tab
Item
Attach Cover Page
checkbox
Description
Check the checkbox when you want to add a cover page to your
transmission.
NOTE
For more information how to register the cover page, refer to the following:
Cover Page Registration (Default Settings) (page 6-24)
(3) Authentication Tab
Item
Description
User Login checkbox
If the fax machine is set to User Login, select either Use Specific
Login User Name or Prompt for Login User Name as desired.
Use Specific Login User Name: Enter the Login User Name and
Password. Transmission will be performed using the entered Login
User Name and Password.
Prompt for Login User Name: A screen for entering the Login User
Name and Password will be displayed when attempting a
transmission. The Login User Name and Password must be entered
each time a transmission is attempted.
Job Accounting
checkbox
If the fax machine is set to Job Accounting, select either Use
Specific Account ID or Prompt for Account ID as desired.
Use Specific Account ID: Enter the Account ID. Transmission will
be performed using the entered Account ID.
Prompt for Account ID: A screen for entering the Account ID will
be displayed when attempting a transmission. The Account ID must
be entered each time a transmission is attempted.
6-12
Sending Faxes from PC > Basic Transmission
(4) Sender Information Tab
Enter your own information into fields explained below to send a cover page with your
faxes.
Item
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is allowed for
the characters 0 to 9, #, *, -, (, ), +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is allowed for
the characters 0 to 9, #, *, -, (, ), +, and spaces.)
E-Mail Address
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
NOTE
Entering the e-mail address makes it possible to receive the transmission results report
by e-mail. The fax machine must be set to transmit e-mail.
Machine’s Operation Guide
6-13
Sending Faxes from PC > Basic Transmission
Changing Transmit Settings
Transmit Settings can be changed at the time of transmission.
(1) Selecting a Destination from the Address Book
There are two types of Address Books from which you can select the party to transmit to.
They are the fax machine's Address Book and Windows Address Book.
NOTE
There are three types of Address Books from which you can select the party to transmit
to. They are the fax machine's Address Book, Windows Address Book, and the Address
Book for the Network FAX data file (.fdt).
When using the fax machine's Address Book, the party must be registered in the fax
machine's Address Book.
Registering Destinations in the Address Book (page 2-10)
1
Click the [Select from Address Book] button.
The Address Selection dialog box opens.
6-14
Sending Faxes from PC > Basic Transmission
2
Select the desired Address Book.
To select the Address Book registered in the fax machine, select [Address Book/XXXX
(model name)] from the drop-down menu.
NOTE
To use the Windows Address Book, select [Windows Address Book].
For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address
Book], click on the [Add] button, and then select the [Address Book data file].
3
Select the Destination.
The destinations registered in the Address Book are shown in the list on the left side of the
dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu.
Select the desired destination and click on the [Add>] button. The selected destination will be
added to the [Destination List] (right side).
•
•
NOTE
The list can be sorted. Click on the list item by which you want to sort the list (No.,
Recipient, Fax Number).  or  are displayed next to the sorted items.
In addition, the corresponding destinations can be selected using the sorted items by
entering a search character string in the Search field.
When a destination is selected, the destination details are displayed in the field at the
bottom of the list. When a group is selected, the members of the group are displayed in
the field at the bottom of the list.
To delete any of the destinations from the Destination List, select that destination and then
click on the [Delete] button. To delete all of the destinations from the Destination List, click on
the [Delete all] button.
4
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-15
Sending Faxes from PC > Basic Transmission
(2) Subaddress-Based Communication
NOTE
In order to conduct sub address communication, the other party’s system also needs to be
equipped with sub address communication functions of the same type.
1
Open the Option Settings dialog box.
2
Enter the sub-address and password as it is registered in the destination
fax.
3
Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings]
dialog box.
•
Maximum number of characters that can be entered: 20 characters
•
Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the
first character)
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-16
Sending Faxes from PC > Basic Transmission
(3) Cover Page Settings
A Cover Page can be set as the first page of a fax transmission. In addition to the standard
templates for Cover Pages, original templates can be created and used.
To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]
in the [Cover Page] tab.
NOTE
For information regarding how to use Cover Pages, refer to the following:
Using Cover Pages (page 6-19)
(4) Optional Settings
The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the
[Options] tab.
For the setting procedures, refer to the following:
(1) Sending Options Tab (page 6-11)
6-17
Sending Faxes from PC > Basic Transmission
(5) Transmitting Terminal Information Data
The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the
[Sender Information tab].
.
For the setting procedures, refer to the following:
(4) Sender Information Tab (page 6-13)
6-18
Sending Faxes from PC > Basic Transmission
Using Cover Pages
Cover Page Selection (Transmission Settings)
The Cover Page is attached to the fax and sent as the first page.
About Cover Pages
The Cover Page can be selected from a template. The Cover Page contains such destination
information and sender information as that shown below.
Sample of English template 01
1
2
3
4
5
6
7
9
8
10
No.
Item
1
Recipient Name
2
Destination Company Name
3
Destination Department Name
4
Destination Fax number
5
Sender Name
6
Sender Company Name
7
Sender Department Name
8
Sender Fax Number
9
Sender Telephone Number
10
Message
6-19
Sending Faxes from PC > Basic Transmission
Attaching and Transmitting a Cover Page
The procedure for attaching and transmitting a Cover Page is shown below.
1
Open the Transmit Settings dialog box.
Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box.
Basic Transmission (page 6-7)
When selecting the destination from an Address Book, refer to “(1) Selecting a Destination
from the Address Book”, select the destination, and go to Step 4.
(1) Selecting a Destination from the Address Book (page 6-14)
2
Enter the fax number.
In the [Address Setting] tab, enter the destination fax number and click on the [Option
Settings] button.
1
2
Item
FAX Number
3
Description
A maximum of 64 characters can be entered.
Enter the recipient information.
When finished, click the [OK] button.
Item
Description
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
NOTE
When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page
Confirmation screen will be displayed.
To include a cover page, click on [Attach Cover Page] button.
6-20
Sending Faxes from PC > Basic Transmission
4
Add the destination to the destination list.
1 Add this information to the [Destination List] by clicking on the [Add to Destination List]
button.
2 To change the recipient information of a destination that has been added to the
[Destination List], select the destination to be changed and click on the [Edit] button.
Change the recipient information and click on the [OK] button.
Item
Description
FAX Number
The fax number cannot be changed.
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
3 When the sender information is not set in the [Default Settings] dialog box, click on the
[Sender Information] tab and set the sender information.
(4) Sender Information Tab (page 6-13)
.
Item
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is allowed for the
characters 0 to 9, #, *, -, +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is allowed for the
characters 0 to 9, #, *, -, +, and spaces.)
E-mail Address
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
6-21
Sending Faxes from PC > Basic Transmission
5
Attach a Cover Page.
6
Select the Cover Page to be attached.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
If the Cover Page is registered in the Default Settings, then the action of selecting the Cover
Page for each transmission can be omitted.
Cover Page Registration (Default Settings) (page 6-24)
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-26)
7
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
IMPORTANT
Before transmitting the fax, be sure to use the Preview screen to check all of the
displayed information including the recipient name and company name. If there is
a large number of characters for information that is automatically entered, they
might not completely fit in the field and the characters might not print correctly.
If the characters are not displayed correctly, reduce the number of characters in
the recipient information or sender information or edit the template being used.
6-22
Sending Faxes from PC > Basic Transmission
2 Click on the [Close] button.
8
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
Item
Message
9
Description
A maximum of 1,000 characters can be entered.
Transmit.
Click on the [Send] button to begin the transmission.
6-23
Sending Faxes from PC > Basic Transmission
Cover Page Registration (Default Settings)
If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can
be omitted.
Template Selection
Select the Cover Page template to be registered in the Default Settings. The registration
method is as follows.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-11)
2
Attach a Cover Page.
3
Select the Cover Page to be attached.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-26)
6-24
Sending Faxes from PC > Basic Transmission
4
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
2 Click on the [Close] button.
5
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
A maximum of 1,000 characters can be entered.
6
Click on the [OK] button.
6-25
Sending Faxes from PC > Basic Transmission
Sender Information Registration
Please register the sender information to be included on the Cover Page.
NOTE
For information regarding the registration method, refer to the following:
(4) Sender Information Tab (page 6-13)
Creating New Cover Page Templates
Perform the following procedure to create an original Cover Page template.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-11)
2
Edit the Cover Page templates.
1 Place a check in the [Attach Cover Page] checkbox and click on the [New...] button.
The [Edit Cover Page] screen will be displayed.
6-26
Sending Faxes from PC > Basic Transmission
2 Enter the characters.
From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and
enter the characters.
3 Position the field box.
From the Menu bar's [Insert] menu, select the field box to be positioned.
IMPORTANT
If there are too many characters in the entered information, such as recipient
name or company name, the information will not fit in the field box and some of
the characters could be cut off. When positioning the field box, make it large
enough and adjust the font point size so that the inserted information will fit in the
field box.
NOTE
When a fax is transmitted, the information entered in the Default Settings and
Destination Settings will automatically be entered in the fields.
The following field boxes can be used. Use them as required.
Menu Item
Destination
Template Display
Inserted Information
Company
Recipient - Company
Recipient information company name
Department
Recipient - Department
Recipient information department
name
Name
Recipient - Name
Recipient information recipient name
Address
Recipient - Address
Recipient FAX number
6-27
Sending Faxes from PC > Basic Transmission
Menu Item
Sender
Comment
Template Display
Inserted Information
Company
Sender - Company
Sender information company name
Department
Sender - Department
Sender information department name
Name
Sender - Name
Sender information sender name
FAX Number
Sender - FAX Number
Sender information FAX number
Telephone
Number
Sender - Telephone
Number
Sender information telephone
number
Comment
Message entered in the Cover Page
tab
4 Position the figures, textboxes, etc., to create a Cover Page.
NOTE
For information regarding the operation method, refer to Help.
5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the
[Save] button.
6 Close the [Edit Cover Page] screen.
7 The new template will be registered at the top of the list and can now be selected.
6-28
Sending Faxes from PC > Basic Transmission
Transmission Control
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently
being processed, or to actually terminate that transmission.
Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
1
Double-click on that icon to access the Transmission Control window
which indicates the status of all transmissions being processed.
To terminate any transmission, select that transmission and then select [Cancel] from the
Document menu.
Ending Transmission Control
Right click on the Transmission Control icon and select [Exit].
6-29
7
Managing Jobs
This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2
Checking FAX Job History ................................................................................................................................. 7-3
Displaying Job Log Screen ...................................................................................................................... 7-3
Printing Administrative Reports (Result Report Setting) .................................................................................... 7-4
Send Result Reports ................................................................................................................................
Report for Job Canceled before Sending ................................................................................................
Recipient Format .....................................................................................................................................
FAX RX Result Reports ...........................................................................................................................
7-4
7-5
7-5
7-6
Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................... 7-7
Printing Activity Reports ........................................................................................................................... 7-7
Automatic Printout ................................................................................................................................... 7-7
Status Page ........................................................................................................................................................ 7-8
Reporting FAX Receipt Result by E-mail ........................................................................................................... 7-9
Confirmation Screen of Destinations ............................................................................................................... 7-10
7-1
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results
and Registration Status
Check the fax transmission results and registration status using the following tools.
Display
Location
Tool
Contents to
Check
Timing of Check
Reference
Page
FAX job history check
Touch panel
History of the latest 100 each
of send and receipt results
stored
Any time
7-3
Send result report /
Receipt result report
Report printing
Latest send or receipt result
Automatic printout after every
sending or receiving operation
(No Print Output or Error Only
is also optionally available.)
7-4
Activity report
Report printing
Latest 50 send or receipt
results
Any time, and automatic
printout after every 50
sending/receiving
7-7
Status page
Report printing
Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.
Any time
7-8
Reporting of FAX receipt
result by Email
PC
Fax receipt
Fax reception is reported by email.
7-9
7-2
Managing Jobs > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account
ID.
For details of the job history check, refer to the following:
Machine’s Operation Guide
Displaying Job Log Screen
1
Display the screen.
2
Check
[Status/Job Cancel] key > [FAX Job Log] > [Outgoing FAX Log] or [Incoming FAX Log]
1 Select [
appear.
] for the job in the list that you want to check. A screen showing details will
Status/Job Cancel.
FAX Job Log
10:10
0015
11
Completed
0014
0123456
Canceled
0013
Broadcast : 2
Canceled
0012
Broadcast : 2
Canceled
1/3
Close
2 Select [Close] to exit.
7-3
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Printing Administrative Reports (Result Report
Setting)
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.
1
2
Display the screen.
[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] >
[FAX]
Configure the function.
1 Select [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job].
NOTE
When [Specify Each Job] is selected, it is possible to set a send result report when
transmitting.
FAX TX Report (page 3-21)
2 If you selected [On], [Error Only] or [Specify Each Job], specify whether the transmitted
image is to be attached by selecting [Off] (do not print transmitted image), [Partial Image]
(print part of the transmitted image at full size), or [Full Image] (print the entire transmitted
image at reduced size).
With transmitted image
Without transmitted
Send Result Report
Send Result Report
Completed
Completed
7-4
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Report.
1
2
Display the screen.
[System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] >
[Canceled before Sending]
Configure the function.
Select [Off] or [On].
Recipient Format
Select the Recipient Format for the send result report.
The name and destination that appear on the Send Result Report are taken from the information stored in the address
book.
If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No.) stored in the
address book is shown. When both a name and an address are saved in the address book, the name is displayed.
If [Name and Destination] is selected, both the name (destination name) and destination (FAX No.) are shown.
When the destination was directly entered, only the destination (FAX No.) is shown.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > [Result Report Setting] >
[Send Result Report] > [Recipient Format]
Select [Name or Destination] or [Name and Destination].
7-5
Managing Jobs > Printing Administrative Reports (Result Report Setting)
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
Reporting FAX Receipt Result by E-mail (page 7-9)
1
2
Display the screen.
[System Menu/Counter] key > [Report] > [Result Report Setting] > [RX Result Report] >
[FAX]
Configure the function.
Select [Off] (not to print), [On] (to print), or [Error/SubAddress].
FAX RX Result Report
Completed
7-6
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report)
Activity Report (Outgoing FAX Report and
Incoming FAX Report)
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
Display the screen.
2
Print
[Status/Job Cancel] key > [FAX Job Log]
1 Select [Outgoing FAX Report] to print the sent fax report, and select [Incoming FAX
Report] to print the received fax report.
2 Select [Yes].
The report is printed.
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > [Admin Report Settings] >
[Outgoing FAX Report] or [Incoming FAX Report]
Select [Off] (not to print) or [On] (to print).
7-7
Managing Jobs > Status Page
Status Page
A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local
FAX Name, fax line setting, etc. You can print it out as necessary.
1
Display the screen.
2
Print
[System Menu/Counter] key > [Report] > [Report Print]
[Status Page] > [Yes]
A status page is printed.
Status Page
7-8
Managing Jobs > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error/
SubAddress].
FAX RX Result Reports (page 7-6)
If the setting is [Error/SubAddress], E-mail notification is provided when an error occurs or
a sub-address fax is received.
1
Display the screen.
2
Select the destination.
[System Menu/Counter] key > [Report] > [Result Report Setting] > [RX Result Report] >
[RX Result Report Type]
Select from the address book
1 [E-mail] > [+] > [Address Book]
2 Select the destination from the Address Book and select [OK].
Enter the E-mail address
1 [E-mail] > [+] > [Address Entry]
2 Enter the address of the destination and select [OK].
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
7-9
Managing Jobs > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
[Start] key.
Machine’s Operation Guide
Follow the steps below to confirm the destinations.
1
Check all destinations.
Select [ ] or [ ] to confirm every destination. Select [
on the selected destination.
] to display the detailed information
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot
select [Check] unless you have confirmed every destination.
2
Change a destination.
Delete a destination
1 To delete the destination, select the destination you want to delete and select [
Check the destinations and press [Check].
Destinations Check
2
10:10
123
123
3333
1
3333
44444
44444
1/2
99999
99999
Menu
Cancel
Check
2 Select [Yes].
The destination is deleted.
Add a destination
To add the destination, select [Cancel] and then return to the destination screen.
3
Select [Check].
4
Press the [Start] key.
When you have finished checking all destinations, select [Check].
Start sending.
7-10
].
8
Fax Settings
This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 8-2
Operation method ....................................................................................................................................
System Menu Settings .............................................................................................................................
Report ......................................................................................................................................................
Cassette/MP Tray Settings ......................................................................................................................
Common Settings ....................................................................................................................................
FAX ..........................................................................................................................................................
8-2
8-3
8-4
8-5
8-5
8-6
Transmission Restriction .................................................................................................................................. 8-10
Registering Permit FAX No. .................................................................................................................... 8-11
Changing Permit FAX No. ...................................................................................................................... 8-12
Deleting Permit FAX No. ........................................................................................................................ 8-12
Registering Reject FAX No. ................................................................................................................... 8-13
Changing Reject FAX No. ...................................................................................................................... 8-14
Deleting Reject FAX No. ........................................................................................................................ 8-14
Registering Permit ID No. ...................................................................................................................... 8-15
Changing Permit ID No. ......................................................................................................................... 8-16
Deleting Permit ID No. ........................................................................................................................... 8-16
Setting Send Restriction ........................................................................................................................ 8-17
Setting Reception Restriction ................................................................................................................ 8-17
Unknown Number Reception ................................................................................................................. 8-17
Unusable Time ................................................................................................................................................. 8-18
Account Management ...................................................................................................................................... 8-19
8-1
Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
The system menu is operated as follows:
1
Display the screen.
2
Select a function.
Select the [System Menu/Counter] key.
1
System Menu/Counter.
System Menu
10:10
2
Quick Setup Wizard
1
Displays the System Menu items.
2
Scrolls up and down when the list of values
cannot be displayed in its entirety on a
single screen.
3
Displays setting items.
Select the key of a function to display the
setting screen.
4
Returns to the previous screen.
1
Selecting a value it to be accepted.
2
Returns to the original screen without
making any changes.
3
Accepts the settings and exits.
Language
1/5
Report
Counter
Close
3
System Menu/Counter.
Date/Timer/Energy Saver
10:10
Date/Time
10/10/2015 10:10
Date Format
Time Zone
MM/DD/YYYY
1/4
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
On
< Back
4
3
Configure the function.
1
System Menu/Counter.
Date/Timer/Energy Saver - Time Zone
10:10
-12:00 International Date Line West
+13:00 Samoa
1/24
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
Cancel
2
OK
3
NOTE
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name:
3000
Login Password:
3000
If function default settings have been changed, the [Reset] key can be selected in each function screen to
immediately change the settings.
Refer to System Menu Settings on the following page and configure as needed.
8-2
Fax Settings > Default fax settings
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the following:
Machine’s Operation Guide
Item
Quick Setup Wizard
Description
Reference
Page
Configures settings for the machine in a wizard format.
—
Configures fax settings in a wizard format.
2-7
Report
Print reports to check the machine settings and status. Default settings
for printing the result reports can also be configured.
8-4
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4.
8-5
Common Settings
Configures overall machine operation.
8-5
Document Box
Configures settings related to the Sub Address Box and Polling Box.
—
FAX Setup
For details on Sub Address Box, refer to the following:
Sub Address Box Function (page 5-8)
For details on Polling Box, refer to the following:
Polling Communication (page 5-15)
FAX
Configures settings for fax functions.
8-6
Address Book/One Touch
Configures Address Book and One Touch Key settings. For details on
Address Book, refer to the following:
—
Adding a Destination (Address Book) (page 2-10)
For details on One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-16)
Date/Timer/Energy Saver
Set the date and time for the location where you use the machine.
For details, refer to the following:
Setting Date and Time (page 2-9)
This feature sets a time period during which the machine will not print
received faxes. For details, refer to the following:
Unusable Time (page 8-18)
8-3
—
Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be
configured.
Report Print
Item
Status Page
Description
A status page provides the current status of machine. FAX-related information includes the
Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
Status Page (page 7-8)
Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the
registered Sub Address Boxes are described.
Printing from a Polling Box (page 5-19)
FAX List (Index)
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Printing Address List (page 2-15)
FAX List (No.)
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Printing Address List (page 2-15)
Outgoing FAX Report
The latest 50 sent fax data are printed as a report.
Incoming FAX Report
The latest 50 received fax data are printed as a report.
Admin Report Settings
Item
Outgoing FAX Report
Description
An activity report is printed out automatically after every 50 faxes sent.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Incoming FAX Report
An activity report is printed out automatically after every 50 faxes received.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Result Report Setting
Item
Send Result Report
Description
Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
Send Result Reports (page 7-4)
RX Result Report
When a fax is received, you can be notified by receipt result report or e-mail.
FAX RX Result Reports (page 7-6)
Job Finish Notice Setting
Attaches sent images to job finish notices.
Value: Do Not Attach Image, Attach Image
8-4
Fax Settings > Default fax settings
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4.
Cassette1 (to 4)
Item
Paper Size
Description
Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
IMPORTANT: Specify the settings as follows for the cassette that you want to use for fax
reception.
Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
Media Type
Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value: Plain, Rough, Vellum, Recycled, Preprinted*, Bond, Color, Prepunched*, Letterhead*,
Envelope**, Thick, High Quality or Custom 1-8
*
**
Cannot be used to print received faxes.
Cannot be used for the optional Large Capacity Feeder (2,000-sheet).
Common Settings
Configures overall machine operation.
Sound
Item
Buzzer
Description
Set options for buzzer sound during the machine operations.
Job Finish
Emit a sound when a job is normally completed.
Value: Off, On, FAX Reception Only
FAX Speaker Volume
Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by selecting On
Hook key.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)
FAX Monitor Volume
Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without selecting On
Hook key such as in memory transmission.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)
Function Defaults
Item
FAX TX Resolution
Description
Select the default scanning resolution.
Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal
Continuous Scan (FAX)
Set the continuous scan defaults.
Value: Off, On
8-5
Fax Settings > Default fax settings
Paper Output
NOTE
This function is displayed when the optional Job Separator or Mailbox is installed.
Item
FAX
Description
Set the output tray for printing of receiving faxes.
Value:
With Optional Job Separator
• Inner tray:
Outputs to the Inner Tray of the machine.
• Job Separator Tray: Delivery to the Inner Job Separator.
With Optional Mailbox
• Inner tray:
Outputs to the Inner Tray of the machine.
• Tray A, Tray 1 to 5: Delivery to tray A, tray 1 to 5 (tray 1 is the uppermost tray) of the
optional Mailbox.
Display Status/Log
Item
Display FAX Log
Description
Set the display method of the Status/Log.
Value: Show All, Hide All
Function Key Usage
Item
FAX Key
Description
Select whether to enable the [FAX] Key on the operation panel.
Value: Disable, Enable
FAX
Settings related to the fax function can be configured.
TX/RX Common
Item
Encryption Key Registration
Description
This is used to register an encryption key for encrypted communication.
Encryption (page 5-21)
FAX Remote Diagnosis
Remote Diagnostics ID
If a problem arises with this machine and you contact our service representative, this feature
enables our Service Center computer to access the machine over the phone and check the
machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service
representative and register a Predetermined ID on the machine. For more information,
contact your Service Representative or Authorized Service Center.
Value: On, Off
If you have turned on Remote Diagnostics, enter the predetermined ID.
Value: 0000 - 9999
8-6
Fax Settings > Default fax settings
Transmission
Item
Local FAX Name
Description
Register the local FAX name printed in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
Local FAX ID
Register the local FAX ID.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
NOTE: The Local FAX ID is used for transmission limit purposes.
Transmission Restriction (page 8-10)
Local FAX Number
Register the local FAX number printed in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
TTI
The transmit terminal identification (TTI) is the information about the sending machine (transmit
terminal) that is printed by the receiving machine on the received fax. The information includes
the date and time of transmission, number of pages sent, name and fax number. This machine
enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding
the location of the information to be printed, you can select inside or outside of the page image
being sent.
Value: Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI).
However, when job accounting has been enabled, and you send originals after entering an
Account ID, the Account Name is printed.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
Account Name Use
Select whether or not to use account name as local FAX name.
Value: Off, On
Dialing Mode (Inch version
only)
Select the telephone line according to the type you are contracted with. Please note that
selecting a wrong telephone line will prevent you from sending fax.
Value: Tone(DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
Retry Times
The number of retry times can be changed.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (Fax Setup) (page 2-7)
ECM TX
Set whether ECM TX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union)
that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and
other conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than
when [Off] is selected.
TX Start Speed
Set the TX Start Speed.
When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
8-7
Fax Settings > Default fax settings
Reception
Item
Media Type
Description
Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope, Thick,
High Quality, Custom 1-8
Media Type for Print Output (page 4-6)
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of
pages on the top of each page when the received fax is printed out. It is useful for confirming
the time of reception if the fax is from a different time zone.
Value: Off, On
Reception Date/Time (page 4-7)
Duplex Printing
When received multiple pages of data are the same width, they can be printed out on both
sides of paper having the same width as the data.
Value: Off, On
Duplex Printing (page 4-7)
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the
original at a time on one Letter or A4 size sheet of paper.
Value: Off, On
2 in 1 Print (page 4-7)
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value: Off, On
Batch Print (page 4-7)
Rings(Normal)
If the reception method is fax automatic reception, the number of rings until the machine
answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Rings (Answering Machine)
If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings
until the machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Rings(FAX/TEL)
If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the
machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Reception Mode
Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long),
Pattern 4 (Short-Long-Short)
DRD reception mode is available for some countries.
FAX Reception (page 4-2)
Manual Reception (page 4-4)
DRD Reception (Available for some countries.) (page 5-30)
8-8
Fax Settings > Default fax settings
Item
Remote SW Dial
Description
To start fax reception by operation from the connected telephone set, use the following operation.
Value: 00 - 99
Remote Switch Function (page 5-34)
Encrypted Reception
Turns on reception by encrypted communication.
Value: Off, On
If turned on, select the encryption key.
Encryption (page 5-21)
ECM RX
Set whether ECM RX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union)
that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and
other conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than
when [Off] is selected.
RX Start Speed
Change the RX Start Speed.
When communication conditions are bad, the fax may not be received correctly. In that case,
set a lower RX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
Transmission Restriction (page 8-10)
Forward Settings
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of
copies.
Forward Settings (page 5-2)
New Destination Entry(FAX)
Item
New Destination Entry(FAX)
Description
Select whether to permit direct entry of destination. When this option is set to [Prohibit],
you cannot enter the destination directly.
Value: Permit, Prohibit
8-9
Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in “Unknown Number Reception”.)
Unknown Number Reception (page 8-17)
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites
Send
Restrictions
•
Register Permitted FAX numbers or
Permitted ID numbers.*
Communication Establishing
Requirements
•
The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
Registering Permit ID No. (page 8-15)
•
Send restriction settings are specified in
[Permit List + Address Book] in Send
Restrictions.
The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
When the number was dialed
using the Address Book or
One Touch Key, the last 4
digits of the dialed number
match the last 4 digits of the
recipient’s Local FAX Number.
(Excludes manual
transmissions.)
•
The sender’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
Registering Permit ID No. (page 8-15)
•
Reception restriction settings are specified
in [Permit List + Address Book] in
Reception Restrictions.
The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
A fax number that matches the
last 4 digits of the sender’s
Local FAX Number is
registered in the Address Book
on this machine.
Registering Permit FAX No. (page 8-11)
•
Setting Send Restriction (page 8-17)
Reception
Restrictions
•
Register the Local FAX Numbers or Local
FAX IDs of other parties.
•
Register Permitted FAX numbers or
Permitted ID numbers.**
Registering Permit FAX No. (page 8-11)
•
Setting Reception Restriction (page 8-17)
•
*
**
Register the Local FAX Numbers or Local
FAX IDs of other parties.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is
not rejected.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is
not rejected.
8-10
Fax Settings > Transmission Restriction
Reception Rejection
Requirements
Prerequisites
Reception
Rejection
•
Register Reject FAX numbers.*
Registering Reject FAX No. (page 8-13)
•
Reception restriction settings are specified
in [Reject List] in Reception Restrictions.
•
The sender’s Local FAX
Number is not registered.
•
The sender’s Local Fax
Number matches a Reject FAX
No. registered on the machine.
Setting Reception Restriction (page 8-17)
*
If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX
Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.
Registering Permit FAX No.
NOTE
Up to 25 Permit FAX numbers can be registered.
1
Display the screen.
2
Add a permit fax number.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List]
1 Select [+].
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
6764
1/1
Menu
End
2 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered.
NOTE
Select [Pause] to insert a pause (-) between numbers.
Select [Space] to enter a space.
Use [<] or [>] to move the cursor.
Selecting [Backspace] deletes the character to the left of the cursor.
3 Select [OK].
3
To register another permit fax number, repeat Steps 2-1 to 2-3.
8-11
Fax Settings > Transmission Restriction
Changing Permit FAX No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List]
1 Select [
] for Permit FAX No. you want to change, and enter the new number.
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
6764
1/1
Menu
End
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit FAX No. (page 8-11)
2 [OK] > [Yes]
The registration is changed.
Deleting Permit FAX No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List]
1 Select Permit FAX No. you want to delete, and select [
System Menu/Counter.
TX/RX Restriction - Permit No. List
2
10:10
6764
1
1/1
Menu
End
2 Select [Yes].
The registration is deleted.
8-12
].
Fax Settings > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 25 Reject FAX numbers can be registered.
1
Display the screen.
2
Add a Reject FAX No.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List]
1 Select [+].
System Menu/Counter.
TX/RX Restriction - Reject No. List
10:10
6543
1/1
Menu
End
2 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered.
NOTE
Select [Pause] to insert a pause (-) between numbers.
Select [Space] to enter a space.
Use [<] or [>] to move the cursor.
Selecting [Backspace] deletes the character to the left of the cursor.
3 Select [OK].
3
To register another Reject FAX No., repeat Steps 2-1 to 2-3.
8-13
Fax Settings > Transmission Restriction
Changing Reject FAX No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List]
1 Select [
] for Reject FAX No. you want to change.
System Menu/Counter.
TX/RX Restriction - Reject No. List
10:10
6543
1/1
Menu
End
2 Enter the new number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Reject FAX No. (page 8-13)
3 [OK] > [Yes]
The registration is changed.
Deleting Reject FAX No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List]
1 Select Reject FAX No. you want to delete, and select [
System Menu/Counter.
TX/RX Restriction - Reject No. List
1
2
10:10
6543
1/1
Menu
End
2 Select [Yes].
The registration is deleted.
8-14
].
Fax Settings > Transmission Restriction
Registering Permit ID No.
NOTE
Up to 10 Permit ID numbers can be registered.
1
Display the screen.
2
Add a Permit ID No.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List]
1 Select [+].
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
1111
1/1
Menu
End
2 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999).
3 Select [OK].
3
To register another Permit ID No., repeat Steps 2-1 to 2-3.
8-15
Fax Settings > Transmission Restriction
Changing Permit ID No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List]
1 Select [
] for Permit ID No. you want to change.
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
1111
1/1
Menu
End
2 Enter the new number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit ID No. (page 8-15)
3 [OK] > [Yes]
The registration is changed.
Deleting Permit ID No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List]
1 Select Permit ID No. you want to delete, and select [
System Menu/Counter.
TX/RX Restriction - Permit ID List
1
2
10:10
1111
1/1
Menu
End
2 Select [Yes].
The registration is deleted.
8-16
].
Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [TX Restriction]
To not use the sending restriction, select [Off].
To restrict the other parties to which you send originals only to the ones registered in Permit
FAX No. and Permit ID No. as well as the ones registered in the Address Book, select [Permit
List + Address Book].
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in “Unknown Number Reception”.)
Unknown Number Reception (page 8-17)
To change the reception restriction, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [RX Restriction]
To not use the reception restriction
Select [Off].
To restrict the other parties from which you receive originals only to the ones
registered in Permit FAX No. and Permit ID No. as well as the ones registered in the
Address Book
Select [Permit List + Address Book].
To block incoming faxes from senders registered in Reject FAX No.
Select [Reject List].
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction.
To change the reception restriction for the unknown fax number, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > [TX/RX Restriction] >
[Unknown Number Reception]
To receive faxes from the unknown number
Select [Permit].
To reject faxes from the unknown number
Select [Reject].
8-17
Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to fax printing, all other printing operations
are prohibited during the unusable time period, including printing of copy jobs and
printer jobs, and printing from USB memory.
Faxes and print jobs received during the unusable time period are printed after the
unusable time period ends, or when the unusable time period is temporarily canceled.
NOTE
If the login user name entry screen appears during operations, log in by referring to the
machine's Operation Guide for Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name:
Login Password:
3000
3000
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Date/Timer/Energy Saver] > [Unusable Time]
Set the unusable time
1 [On] > [Unusable Time]
2 Enter the start time.
3 Select [OK].
4 Enter the end time.
NOTE
If the same time is set as the start time and end time, you cannot use all day.
5 Select [OK].
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
1 Select [Unlock code].
2 Enter Unlock Code (0000 to 9999).
3 Select [OK].
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and select
[Login].
8-18
Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password.
In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and
making communication reservation after entering Account ID. For each management method, refer to the following:
Machine’s Operation Guide
It will be necessary to log in if user management or department management are enabled.
For the method for logging in, refer to the following:
Login/Logout (page 3-13)
Description of User Accounting
Item
Description
Registration of User
Register user access privileges, User ID and Password.
Enable/Disable User
accounting
Enable User accounting.
NOTE
Machine’s Operation Guide
Description of Job Accounting
Item
Description
Registration of Account
Register Account Name and Account ID. Up to 8 digits can be entered.
Enable/Disable job
accounting
Enable job accounting.
FAX send restriction
Restricts the number of fax sheets that can be sent. You can prohibit the
use of this sending function or cancel the sending restriction.
Counting of the number of
used sheets
You can reset the counting, referring to the number of fax sheets to be
sent and the time required for sending fax by all the accounts or by
account.
Print of Accounting
Report
You can print the printed and sent page numbers that have been counted
by all the accounts.
NOTE
Machine’s Operation Guide
Communication modes subject to job accounting
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC
8-19
Fax Settings > Account Management
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Output from Sub address Box
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC
When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when Account Name Used is ON, the Account Name is printed.
8-20
9
Troubleshooting
This chapter explains the following topics:
Indicators During Sending/Receiving Operation ................................................................................................ 9-2
Responding to an Attention Indicator Flashes ................................................................................................... 9-2
Precautions When Turning Power OFF ............................................................................................................. 9-3
Messages ........................................................................................................................................................... 9-4
Error Code List ................................................................................................................................................... 9-5
Troubleshooting ................................................................................................................................................. 9-8
Common inquiries ............................................................................................................................................ 9-10
9-1
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The [Processing] and [Memory] indicators show the fax transmission status.
•
The [Processing] indicator blinks during fax transmission and reception.
•
The [Memory] indicator blinks when source data is being stored in memory for memory transmission.
•
The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.
Responding to an Attention Indicator Flashes
If the [Attention] indicator flashes, select the [Status/Job Cancel] key to check an error message. If the message is not
indicated on the touch panel when the [Status/Job Cancel] key is pressed or the attention indicator flashes for 1.5
seconds, check the following.
Symptom
Cannot send fax.
Checkpoints
Corrective Actions
Reference
Page
Is the modular cord connected
correctly?
Connect the modular cord correctly.
—
Is Permitted FAX No. or
Permitted ID No. registered
correctly?
Check Permitted FAX No. and Permitted
ID No.
8-10
Has a communication error
occurred?
Check error codes in the TX/RX Result
Report and Activity Report. If the error
code starts with "U" or "E", perform the
corresponding procedure.
9-5
Is the destination FAX line busy?
Send again.
—
Does the destination FAX
machine respond?
Send again.
—
Is there an error other than
above?
Contact your Service Representative.
—
9-2
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is
turned off.
Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch.
OFF
Check that the indicators are off.
NOTE
When the [Processing] indicator or [Memory] indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.
9-3
Troubleshooting > Messages
Messages
When an error occurs, the display may show one of the messages listed below. These will help you identify and correct
the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to the following:
Error Code List (page 9-5)
To print the sent/receipt result report, refer to the following:
Send Result Reports (page 7-4)
FAX RX Result Reports (page 7-6)
You may also check error codes using the activity report.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)
Message
Add the following paper in
cassette #.
Checkpoint
Corrective Action
Reference
Page
Does the selected paper size
match the paper size loaded in
the specified paper source?
Select [Continue] to continue printing.
Select [Cancel] to cancel the job.
―
Is the indicated cassette out of
paper?
Load paper.
Select [Paper Selection] to select the
other paper source. Select [Continue] to
print on the paper in the currently
selected paper source.
―
Box limit exceeded.
Is [End] displayed on the
screen?
The specified box is full, and no further
storage is available; Job is canceled.
Select [End]. Try to perform the job again
after printing or deleting data from the
box.
―
Cannot process this job.
―
This job is canceled because it is
restricted by User Authorization or Job
Accounting. Select [End].
―
Job Accounting restriction
exceeded.
Is the acceptable printing count
restricted by Job Accounting
exceeded?
The printing count exceeded the
acceptable count restricted by Job
Accounting. Cannot print any more. This
job is canceled. Select [End].
Refer to the
machine’s
Operation
Guide.
Machine failure.
―
Internal error has occurred. Make a note
of the error code displayed on the screen,
and contact your Service Representative.
―
Scheduled sending jobs
exceeded.
―
The number of jobs has exceeded the
limit set for delayed transmission. Select
[End]. The job is canceled.
Wait until the delayed transmission is
executed, or cancel the delayed
transmission and then perform the job
again.
3-19
The phone receiver is off the
hook.
―
Put down the receiver.
―
9-4
Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code
Possible Cause/Action
Busy
Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
CANCELED
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
E00300
U00300
Paper depletion occurred at the recipient machine. Check with the recipient.
E00430 - E00462
U00430 - U00462
Reception was canceled because of mismatching of communication features with the sender machine
although the line connection was established.
E00601 - E00690
U00601 - U00690
Communication was stopped due to the machine failure. Send or receive again.
E00700
U00700
Communication was stopped due to failure on the part of the sender or recipient machine.
E00800 - E00811
U00800 - U00811
Page(s) not sent correctly. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E00900 - E00910
U00900 - U00910
Page(s) not received correctly. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01000 - E01097
U01000 - U01097
Communication error occurred during transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01100 - E01196
U01100 - U01196
Communication error occurred during reception. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
U01400
Failed to establish communication with the sender or recipient machine because dialing registered for
a tone line system was used in a pulse line system.
E01500
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
9-5
Troubleshooting > Error Code List
Error Code
E01600
Possible Cause/Action
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01700 - E01720
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01721
Communication error occurred during high-speed transmission. Designated transmission speed may
not be available for the recipient machine.
Reduce the transmission start speed and send again.
E01800 -E01820
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again or reduce the RX Start Speed in System Menu.
E01821
Communication error occurred during reception of high-speed transmission. Designated transmission
speed may not be available for this machine. Ask the sender to reduce the transmission speed and
send again or reduce the RX Start Speed in System Menu.
E03000
U03000
During polling reception, a fax could not be received because no originals were set in the other party’s
fax machine. Check with the other party.
E03200
U03200
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box contained no data. Check with the other party.
E03300
U03300
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our-brand model and transmission restrictions were found set by
the other party during polling reception. Communication was interrupted because the password was
incorrect.
2 The other party’s machine is an our-brand model and transmission restrictions were found set by
the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
E03400
U03400
Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
E03500
U03500
Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
E03600
U03600
The other party’s machine is an our-brand model and sub address bulletin board reception was
interrupted because the specified sub address password was incorrect. Check with the other party.
E03700
U03700
Sub address bulletin board reception was attempted but the other party’s machine either does not
have a sub address bulletin board communication function or there were no originals in any of the
originals transfer boxes (sub address boxes).
E04000
U04000
Specified sub address box is not registered in our brand recipient machine, or the sub address does
not match.
E04100
U04100
Recipient machine is not equipped with a sub address box function, or the sub address does not
match.
E04200
U04200
Encrypted transmission was canceled because the specified box is not registered.
E04300
U04300
Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted
communication function.
E04400
U04400
Encrypted transmission was canceled because the encryption key does not match.
9-6
Troubleshooting > Error Code List
Error Code
Possible Cause/Action
E04500
U04500
Encrypted reception was canceled because the encryption key does not match.
E05100
U05100
Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.
E05200
U05200
Reception was canceled because communication requirements are not met due to the reception
restriction set on this machine.
E05300
U05300
Reception was rejected by the recipient because communication requirements are not met due to the
reception restriction set on the recipient machine. Check with the recipient.
E14000
U14000
Reception to the Sub Address Box was stopped because there is no more free space in the memory of
this machine. Create free space by outputting the data stored in the memory, or cancel the reception to
the Sub Address Box.
E14100
U14100
Transmission to the Sub Address Box or sub address box on our-brand recipient machine was
stopped because there is no more free space in the memory of the recipient machine. Check with the
recipient.
E19000
U19000
Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
E19100
U19100
Transmission was stopped because there is no more free space in the memory of the recipient
machine. Check with the recipient.
E19300
U19300
Transmission was stopped due to a data error occurring during transmission. Send again.
9-7
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom
Cannot send document.
Checkpoint
Corrective Action
Reference
Page
Is the modular cord connected
correctly?
Connect the modular cord correctly.
―
Is Send error displayed?
Remedy the cause of error and send
again.
9-5
Is TX (transmission) restriction
activated?
Cancel the TX restriction.
8-10
Are you using an IP telephone
line?
You may be able to temporarily clear the
communication error by changing the
setting of [TX Start Speed] in
Transmission.
8-7
Cannot perform encrypted
communication.
Are the registrations correct both
at sender and recipient?
Double-check the registrations both at
sender and recipient.
5-21
Cannot use the remote
switching function.
Is a pulse line used?
Some phones may transmit tone signals
using buttons. Refer to the operation
manual of your phone set.
―
Is the remote switching number
correct?
Check the registration. (Default: 55)
8-9
No print output after reception.
Is memory forwarding activated?
Check the forwarding destination.
5-2
Cannot receive document.
Is the modular cord connected
correctly?
Connect the modular cord correctly.
―
Is Communication error
displayed?
Remedy the cause of error and ask the
sender to retry.
9-5
Are you using an IP telephone
line?
You may be able to temporarily clear the
communication error by changing the
setting of [RX Start Speed] in Reception.
8-9
Is RX (reception) restriction
activated?
Cancel the RX restriction.
8-10
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after the memory has free space,
or create free space in the memory.
―
Cannot perform sub address
transmission.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address or
sub address password identical
to the sub address or sub
address password registered in
the recipient fax machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
5-14
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient.
―
Is memory forwarding set to
[On]?
Check the memory forwarding setting.
5-2
Cannot perform memory
forwarding.
9-8
Troubleshooting > Troubleshooting
Symptom
Cannot perform memory
forwarding using a sub
address.
Checkpoint
Corrective Action
Reference
Page
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
5-2
Cannot output from a Sub
Address Box.
Is the box password been set?
Enter the correct box password.
5-8
Cannot use polling reception.
Is polling transmission being
used correctly on the sending
machine?
Check with the sending machine.
―
Cannot use sub address
bulletin board communication.
Does the other party’s fax
machine have the same sort of
sub address bulletin board
communication function?
If the other party’s fax machine does not
have the same sort of sub address
bulletin board communication function, it
cannot receive faxes via a sub address
bulletin board. Check with the recipient.
―
Is the entered sub address or
sub address password correct?
If your entry is correct, check with the
recipient.
―
9-9
Troubleshooting > Common inquiries
Common inquiries
The following are the inquiries that are frequently received after this product has been purchased.
Question
Answer
1
I want to add a completion stamp when sending faxes.
This product does not have a function for completion stamps.
2
I want to send and receive faxes in color.
Fax images are transmitted and received in black and white.
9-10
10
Appendix
This chapter explains the following topics:
Character Entry Method ................................................................................................................................... 10-2
Entry Screens ........................................................................................................................................ 10-2
Entering Characters ............................................................................................................................... 10-4
Specifications ................................................................................................................................................... 10-5
Menu Map ........................................................................................................................................................ 10-7
Received FAX Sizes and Paper Priority (Metric Model) ................................................................................. 10-13
Received FAX Sizes and Paper Priority (Inch Model) .................................................................................... 10-14
10-1
Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary,
change the layout. For information on how to change layouts, refer to the following:
Machine’s Operation Guide
QWERTY layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
12 11 10
1
8
9
Add - Name
Input:
Limit:
Abc
ABC
3
32
A/a
Del.
2
7
6
Cancel
3
No.
< Back
4
Next >
5
Display/Key
Description
1
Display
Displays entered characters.
2
Keyboard
Select the character to enter.
3
[Cancel]
Select to cancel entered characters and return to the screen before
the entry was made.
4
[< Back]
Select to return to the previous screen.
5
[OK] / [Next >]
Select to save the entered characters and move to the next screen.
6
Enter Key
Select to enter a line break.
7
Space Key
Select to insert a space.
8
Delete Key
Select to delete a character to the left of the cursor.
9
[Input] / [Limit] Display
Displays maximum number of characters and the number of
characters entered.
10
Cursor Key
Select to move the cursor on the display.
11
[A/a] / [a/A]
Select to switch between upper case and lower case.
12
[ABC] / [Symbol]
Select the characters that are entered. To enter symbols or
numbers, select [Symbol].
10-2
Appendix > Character Entry Method
Upper-case Letter Entry Screen
Add - Name
Input:
Limit:
AB
2
32
A/a
ABC
Cancel
Del.
< Back
Next >
Number/Symbol Entry Screen
Add - Name
Input:
Limit:
123
3
32
ņ
Symbol
Del.
13
Cancel
No.
13
< Back
Display/Key
[]/[]
Next >
Description
To enter a number or symbol not shown in the keyboard, select the
cursor key and scroll the screen to view other numbers or symbols to
enter.
10-3
Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
1
Enter 'List', (space).
Add - Name
Add - Name
1, 3
L
ABC
Input:
Limit:
1
32
A/a
Del.
ABC
2
Cancel
< Back
8
List
A/a
6
5
Next >
Cancel
Input:
Limit:
5
32
4
Del.
7
< Back
Next >
To shift from lower case to upper case letters, select [a/A]. To shift from upper case to lower
case letters, select [A/a].
2
Enter 'A-1'.
Add - Name
List A
2
ABC
Add - Name
Input:
Limit:
6
32
A/a
Input:
Limit:
List A-1
Del.
Symbol
4
1
8
32
ņ
Del.
3
Cancel
< Back
Next >
Cancel
To enter numbers or symbols, select [ABC] to display [Symbol].
3
Register the characters you entered.
Add - Name
Input:
Limit:
List A-1
Symbol
8
32
ņ
Cancel
Del.
< Back
Next >
Select [Next>]. The entered characters are registered.
10-4
< Back
Next >
Appendix > Specifications
Specifications
IMPORTANT
Specifications are subject to change without notice.
FAX function
Item
Description
Compatibility
G3
Communication Line
Subscriber telephone line
Transmission Time
Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart)
Transmission Speed
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps
Coding Scheme
JBIG/MMR/MR/MH
Error Correction
ECM
Original Size
Max. width: 8 1/2"/216 mm, Max. length: 14 1/32"/356 mm
Automatic Document Feed
Max. 75 sheets (with document processor)
Resolution
Scan:
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
Print: 600 × 600 dpi
Gradations
256 shades (Error diffusion)
One Touch Key
100 keys
Multi-Station Transmission
Max. 100 destinations
Substitute Memory Reception
256 sheets or more (when using ITU-T A4 #1)
Image Memory Capacity
3.5 MB (standard)(For fax transmission and reception)
Report Output
Send result report, FAX RX result report, Activity report, Status page
10-5
Appendix > Specifications
Network FAX functions
Item
Description
Hardware
IBM PC-AT compatible computer
Interface
10BASE-T, 100BASE-TX, 1000BASE-T
Operating system
Windows Server 2008/2008 R2/2012/2016, Windows Vista, Windows 7,
Windows 8, Windows 8.1 and Windows 10
Transmission Resolution
Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi)
Document Size
Letter, Legal, Statement, A4, A5, Folio, B5(JIS)
FAX Delayed Transmit
Based on settings in the Network FAX Driver (setting is possible to any
1 minute increment within the subsequent 24 hour period)
Transmit and Print
Fax transmission and print out at the machine is available
Broadcast Transmission
Max. 100 destinations
Job Accounting
Requires the input of a Login User Name and Password in the Network
FAX Driver when User Login, is turn ON in the fax machine.
Requires the input of an Account ID in the Network FAX Driver when Job
Accounting, is turned ON in the fax machine.
Cover Page
A format can be selected using the Network FAX Driver or a template can
be created.
10-6
Appendix > Menu Map
Menu Map
Add Dest. (page 3-7)
Address Book (page 3-9)
FAX
Ext. Address Book (refer to Embedded Web Server RX User Guide)
One Touch Key (page 3-10)
Functions
Quiet Mode (page 3-16)
Original Size (page 3-16)
Original Orientation (page 3-16)
Duplex (page 3-17)
FAX TX Resolution (page 3-17)
Density (page 3-17)
Original Image (page 3-18)
Continuous Scan (page 3-18)
File Name Entry (page 3-18)
Job Finish Notice (page 3-18)
FAX Delayed Transmission (page 3-19)
FAX Direct Transmission (page 3-20)
FAX Polling RX (page 5-17)
FAX TX Report (page 3-21)
Add/Edit Shortcut (refer to the machine’s Operation
Guide)
Sub Address Box (page 5-8)
Sub Address Box
Polling Box (page 5-15)
Polling Box
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scheduled Job (page 3-20)
Status/
Job Cancel
I
Print Job Log (refer to the machine’s Operation Guide)
Send Job Log (refer to the machine’s Operation Guide)
Store Job Log (refer to the machine’s Operation Guide)
10-7
Appendix > Menu Map
FAX Job Log
Outgoing FAX Log (page 7-3)
Incoming FAX Log (page 7-3)
Outgoing FAX Report (page 7-7)
Incoming FAX Report (page 7-7)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
FAX
Line Off (page 3-6)
Manual RX (page 4-4)
Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
USB Keyboard (refer to the machine’s Operation Guide)
Staple (refer to the machine’s Operation Guide)
Network Connection Status (refer to the machine’s Operation Guide)
Option Network Connection Status (refer to the machine’s Operation Guide)
Wireless Network (refer to the machine’s Operation Guide)
SSD (refer to the machine’s Operation Guide)
System
Menu
Quick Setup Wizard
FAX Setup (page 2-7)
Energy Saver Setup (refer to the machine’s Operation Guide)
Network Setup (refer to the machine’s Operation Guide)
Language (refer to the machine’s Operation Guide)
10-8
Appendix > Menu Map
Report (page 8-4)
Report Print (page 8-4)
Status Page (page 7-8)
Font List (refer to the machine’s Operation Guide)
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Accounting Report (refer to the machine’s Operation Guide)
Sub Address Box List (page 5-13)
FAX List (Index) (page 2-15)
FAX List (No.) (page 2-15)
Outgoing FAX Report (page 7-7)
Incoming FAX Report (page 7-7)
Optional Network Status (refer to the machine’s Operation Guide)
Data Sanitization Report (refer to the machine’s Operation Guide)
Admin Report Settings
(page 7-7)
Result Report Setting
Outgoing FAX Report (page 7-7)
Incoming FAX Report (page 7-7)
Send Result Report
E-mail/Folder (refer to the machine’s Operation
Guide)
FAX (page 7-4)
Canceled before Sending (page 7-5)
Recipient Format (page 7-5)
RX Result Report
FAX (page 7-6)
RX Result Report Type (page 7-9)
Job Finish Notice Setting (refer to the machine’s Operation Guide)
Send Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Cassette/MP Tray
Settings
Cassette 1 (to 4) (page 8-5)
Multi Purpose Tray (refer to the machine’s Operation Guide)
10-9
Appendix > Menu Map
Common Settings
Default Screen (refer to the machine’s Operation Guide)
Sound (page 8-5)
Buzzer (refer to the machine’s Operation Guide)
FAX Speaker Volume (page 8-5)
FAX Monitor Volume (page 8-5)
Original Settings (refer to the machine’s Operation Guide)
Paper Settings (refer to the machine’s Operation Guide)
Function Defaults
FAX TX Resolution (page 8-5)
Continuous Scan (FAX) (page 8-5)
Paper Output
FAX (page 8-6)
Preset Limit (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Color Toner Empty Action (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Low Toner Alert Level (refer to the machine’s Operation Guide)
Offset Documents by Job (refer to the machine’s Operation Guide)
Offset One Page Documents (refer to the machine’s Operation Guide)
Format SSD (refer to the machine’s Operation Guide)
Format SD Card (refer to the machine’s Operation Guide)
Display Status/Log
Display FAX Log (page 8-6)
Function Key Usage
FAX Key (page 8-6)
Home (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box
Custom Box (refer to the machine’s Operation Guide)
Sub Address Box (page 5-8)
Job Box (refer to the machine’s Operation Guide)
Polling Box (page 5-15)
10-10
Appendix > Menu Map
FAX (page 8-6)
TX/RX Common
(page 8-6)
Encryption Key Registration (page 5-21)
Transmission
(page 8-7)
Local FAX Name (page 8-7)
FAX Remote Diagnosis (page 8-6)
Local FAX ID (page 8-7)
Local FAX Number (page 8-7)
TTI (page 8-7)
Account Name Use (page 8-7)
Dialing Mode(Inch version only) (page 8-7)
Retry Times (page 8-7)
ECM TX (page 8-7)
TX Start Speed (page 8-7)
Reception (page 8-8)
Media Type (page 8-8)
Reception Date/Time (page 8-8)
Duplex Printing (page 8-8)
2 in 1 Print (page 8-8)
Batch Print (page 8-8)
Rings(Normal) (page 8-8)
Rings (Answering Machine) (page 8-8)
Rings(FAX/TEL) (page 8-8)
Reception Mode (page 8-8)
Remote SW Dial (page 8-8)
Encrypted Reception (page 5-21)
ECM RX (page 8-8)
RX Start Speed (page 8-8)
TX/RX Restriction (page 8-10)
Forward Settings (page 5-2)
New Destination Entry(FAX) (page 8-9)
Application (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Address Book/One
Touch
Address Book (page 3-9)
One Touch Key (page 3-10)
Address Book Defaults
Sort
Print List (page 2-15)
User Login/Job Accounting (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
System/Network (refer to the machine’s Operation Guide)
10-11
Appendix > Menu Map
Date/Timer/Energy
Saver
Date/Time (page 2-9)
Date Format (refer to the machine’s Operation Guide)
Time Zone (page 2-9)
Auto Panel Reset (refer to the machine’s Operation Guide)
Panel Reset Timer (refer to the machine’s Operation Guide)
Low Power Timer (refer to the machine’s Operation Guide)
Sleep Level (Except for Europe) (refer to the machine’s Operation Guide)
Sleep Rules (Europe only)
Sleep Timer (refer to the machine’s Operation Guide)
Auto Error Clear (refer to the machine’s Operation Guide)
Error Clear Timer (refer to the machine’s Operation Guide)
Interrupt Clear Timer (refer to the machine’s Operation Guide)
Unusable Time (page 8-18)
Ping Timeout (refer to the machine’s Operation Guide)
Adjustment/Maintenance (refer to the machine’s Operation Guide)
10-12
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Received FAX Size
A5
A4
Folio
A4 Long Originals*
Folio Long Originals**
1
A5***
A4
Folio
A4
Folio
2
A4
Folio
A4
A4****
3
Folio
B5***,*****
A4
A4
4
B5***
Paper Size
Priority
*
**
***
****
*****
A4 Long Originals: Originals longer than A4 in the direction of the paper feed.
Folio Long Originals: Originals longer than Folio in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
Images longer than Folio length (330 mm) are received and printed on A4 paper without dividing them.
Images shorter than the A4 vertical length (297 mm) are received and then reduced and printed on B5 paper (horizontal width
182 mm).
: indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
10-13
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Received FAX Size
Statement
Letter
Legal
Letter Long Originals*
Legal Long
Originals**
1
Statement***
Letter
Legal
Letter
Legal
2
Letter
Legal
Letter
Letter****
3
Legal
Letter
Letter
Paper Size
Priority
*
**
***
****
Letter Long Originals: Originals longer than Letter in the direction of the paper feed.
Legal Long Originals: Originals longer than Legal in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
Images longer than the Legal length (14 inches) are received and printed on Letter paper without dividing them.
: indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
10-14
Index
Numerics
2 in 1 Print 4-7, 8-8
A
Account Management 8-19
Account Name Use 8-7
Address Book 2-10, 3-9
Adding a contact 2-10
Adding a Group 2-12
Change/Deletion 2-13
Printing Address List 2-15
Search 3-9
Select a Destination 3-9
B
Batch Print 4-7, 8-8
Batch Transmission Function 3-19
Broadcast Transmission 3-11
C
Cancel
Cancelling Delayed Transmission 3-20
Cancelling Direct Transmission 3-20
Cancelling Polling Transmissions 5-16
Cancelling Transmission (Disconnection of
Communication) 3-6
Cannot perform sub address transmission 9-8
Cannot receive document 9-8
Cannot send document 9-8
Chain Dial 3-24
Character Entry Method 10-2
Checking Transmission Results
and Registration Status 7-2
Common inquiries 9-10
Confirmation Screen of Destinations 7-10
Continuous Scan 3-18
D
Date 2-9
Default fax settings 8-2
Delayed Transmission
Immediate Transmission 3-20
Density 3-17
Direct Transmission
Cancel 3-20
Document Processor 2-3
DRD Reception 5-30
Duplex 3-17
Duplex Printing 4-7, 8-8
E
ECM RX 8-9
ECM TX 8-7
E-mail Notice
Job Finish Notice 3-18
Reporting FAX Receipt Result 7-9
Encryption Communication 5-21
Changing Registration Contents of
Encryption Key 5-23
Deleting Registration Contents of
Encryption Key 5-23
Encryption Box No. 5-21
Encryption Key 5-22
Encryption Key No. 5-21
Registering an Encryption Key 5-22
Setting the Encrypted Reception 5-25
Using the Encrypted Transmission 5-24
Encryption RX 8-9
Enter key 2-6
Error Code List 9-5
F
FAX/Answering Machine Auto Switch Reception 5-28
FAX/TEL Auto Switch Reception 5-26
FAX Automatic Reception 4-2, 8-8
FAX Box Function
How to Change 5-10
How to Delete 5-10
FAX Delayed Transmission 3-19
Immediate Transmission 3-20
FAX Direct Transmission 3-20
Cancel 3-20
FAX Driver
Basic Transmission 6-7
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
FAX Job History 7-3
Job Log Screen 7-3
FAX Media Type 4-6
FAX TX Report 3-21
FAX TX Resolution 3-17
File Name Entry 3-18
Forward Settings 5-2
Embedded Web Server RX 5-7
Type of Forwarding Destination 5-2
H
Home Screen 2-5
I
Indicators 9-2
Interrupt Send 3-23
Index-1
J
P
Job Accounting 8-19
Communication Form Subject to
Job Accounting 8-19
Contents 8-19
Limit 8-20
Login 3-14
Part Names and Functions 2-2
Permit Fax No.
Change 8-12
Change/Deletion 8-12
Registration 8-11
Permit ID No.
Change 8-16
Deletion 8-16
Registration 8-15
Polling Communication 5-15
Checking 5-20
Deleting Originals in a Polling Box 5-20
Polling Reception 5-17
Polling Transmission 5-15
Printing from a Polling Box 5-19
Sub Address Bulletin Board
Communication 5-17
Precautions When Turning Power OFF 9-3
Priority Override Send 3-4
L
Local FAX ID 2-7, 8-7
Local FAX Name 2-7, 8-7
Local FAX Number 2-7, 8-7
M
Machine (Names) 2-2
Manual Reception 4-4, 5-33
Manual Send 3-21, 5-32
Media Type for Print Output 4-6, 8-8
Memory Reception 4-3
Memory Transmission 3-2
Menu Map 10-7
Messages 9-4
Methods For Entering the Destination 3-7
N
Network FAX
Basic Transmission 6-7
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
No Print Output 9-8
O
One Touch Key 2-16
Adding a Destination 2-16
Change/Delete 2-17
Select Destination 3-10
Operation Panel 2-4
Original Image 3-18
Original Orientation 3-16
Original Size 3-16
Q
Quick No. Search key 2-6
Using the Speed Dial key 3-10
Quick Setup Wizard (Fax Setup) 2-7
Quiet Mode 3-16
R
Received FAX Sizes and Paper Priority 10-13, 10-14
Receiving Mode 4-2, 8-8
Reception Date/Time 4-7, 8-8
Redial 3-3
Changing Retry Times 8-7
Reject Fax No.
Change 8-14
Deletion 8-14
Registration 8-13
Remote Switch Function 5-34, 8-9
How to Register 8-9
How to Use 5-34
Report
Activity Report 7-7
FAX RX Result Reports 7-6
Printing a FAX Box List 5-13
Recipient Format 7-9
Report for Job Canceled
before Sending 7-5
Send Result Reports 7-4
Sub Address Box List 5-13
Rings
Answering Machine 8-8
FAX/TEL 8-8
Normal 8-8
RX Date/Time 4-7
RX Start Speed 8-9
S
Selection of Transmit
Index-2
Terminal Identification (TTI) 2-7, 8-7
Send Status 3-4
Sound
FAX Monitor Volume 8-5
FAX Speaker Volume 8-5
Job Finish 8-5
Sound Volume
FAX Monitor Volume 2-7
FAX Speaker Volume 2-7
Job Finish Buzzer 2-7
Specifications 10-5
Speed Dial key
Select Destination 3-10
Standby Transmission 3-22
Sub Address Box Function 5-8
Checking 5-12
Deleting Originals after Printing from a Sub Address
Box 5-12
Deleting Originals from a Sub Address Box 5-13
How to Delete 5-10
How to Register 5-9
Printing Originals from Sub Address Box 5-11
Sub Address Box List 5-13
Sub Address Bulletin Board Reception 5-17
Sub Address Communication 5-8
Sub Address 5-8
Sub Address Password 5-8
Sub Address Transmission 5-14
T
Telephone Line 2-7, 8-7
Time 2-9
Touch Panel 2-5
Transmission Restriction 8-10
Communication Establishing Requirements 8-10
Permit FAX No. 8-11
Permit ID No. 8-15
Prerequisites 8-10
Reception Rejection Requirements 8-11
Reception Restriction Setting 8-17
Reject FAX No. 8-13
Send Restriction Setting 8-17
Unknown Number Reception 8-17
Troubleshooting 9-8
TX Start Speed 8-7
U
Unusable Time 8-18
User Accounting 8-19
Contents 8-19
Login 3-13
Using favorites 3-26
Index-3
2017.10
3RH2SZGEEN000