SYSTEM III Access Control Software: User Manual

Table of Contents
Welcome to KEYSCAN SYSTEM III...................................................................................................4
Section 1: INTRODUCTION TO KEYSCAN ACCESS CONTROL .................................................5
Key Benefits............................................................................................................................................5
Basic Concepts of Access Control......................................................................................................5
Common Examples of Daily Use ........................................................................................................6
Door Alarms............................................................................................................................................7
Using Security Cards ............................................................................................................................7
Section 2: USING THE SYSTEM .........................................................................................................8
System Hardware Requirements ........................................................................................................8
Network Requirements Also Refer to Appendix A for Setup ..........................................................9
Installation For Windows 95, 98, NT, 2000......................................................................................10
Navigating the System (Day to Day Operation) ..............................................................................11
File Menu ..............................................................................................................................................14
Communication Menu.........................................................................................................................15
Alarm Menu ..........................................................................................................................................16
Alarm Response................................................................................................................................16
View Alarm Responses....................................................................................................................17
Reports Menu.......................................................................................................................................18
Normal Setup .......................................................................................................................................18
Quick Setup ..........................................................................................................................................21
Weekly Setup .......................................................................................................................................21
System User Log .................................................................................................................................21
Database Menu ...................................................................................................................................22
Utilities...................................................................................................................................................23
Door Control/Status ..........................................................................................................................24
Door/Input Status ..............................................................................................................................24
Manual AI (Auxiliary Input) Shunt...................................................................................................25
Manual SI (Supervised Input) Shunt..............................................................................................25
Manual Output Control .....................................................................................................................26
Reset Anti-Passback ........................................................................................................................26
Time Zone Status..............................................................................................................................27
Elevator Control/Status ....................................................................................................................27
Card In/Out Status ............................................................................................................................28
Change Password.............................................................................................................................28
1
Alarm Notification ..............................................................................................................................28
Rebuild Index Files ...........................................................................................................................28
Display User Transactions...............................................................................................................29
Print Online Transactions ................................................................................................................29
Stop Printing Reports .......................................................................................................................29
Help Menu ............................................................................................................................................29
Section 3: SETTING UP YOUR SYSTEM......................................................................................30
Setting up Communictaions...............................................................................................................30
Creating and Managing Sites ............................................................................................................31
Setting Up a Site ..................................................................................................................................31
Site Name .............................................................................................................................................31
Site ID ....................................................................................................................................................32
Number of Units ...................................................................................................................................32
Modems.................................................................................................................................................32
Unit Setup .............................................................................................................................................32
Completing Door Unit Information ....................................................................................................34
Set Door & Input Names ..................................................................................................................35
Set Reader Names & Assignments................................................................................................36
Set Auxiliary Output Names ............................................................................................................37
Door Timer Setup ..............................................................................................................................37
Keypad/Reader Access Setup ........................................................................................................38
Set Door Time Zones........................................................................................................................38
Set Door Group Access ...................................................................................................................40
Assign Time Zone to Doors/Outputs ..............................................................................................40
Assign Time Zone to Auxiliary Inputs.............................................................................................41
Assign Time Zone to Supervised Inputs........................................................................................42
Assign Time Zone to Readers/Keypads........................................................................................42
Assign Output to Door Alarms.........................................................................................................43
Assign Output to Auxiliary Inputs....................................................................................................44
Assign Output to Supervised Inputs...............................................................................................45
Set Alarm Response Instructions ...................................................................................................45
Set Alarm Inputs’ Graphical Locations...........................................................................................46
Completing Elevator Unit Information...............................................................................................47
Set Table Names...............................................................................................................................47
Assign Elevators to Tables ..............................................................................................................47
Set Floor Names................................................................................................................................48
2
Set Table Time Zones ......................................................................................................................49
Assign Time Zone to Floors.............................................................................................................50
Assign Floor Group Access .............................................................................................................50
Holiday Setup.....................................................................................................................................52
Daylight Savings Setup ....................................................................................................................52
Master PIN Setup ..............................................................................................................................53
Uploading Database............................................................................................................................54
Selective Database Update................................................................................................................54
Update Database Changes................................................................................................................54
System Report......................................................................................................................................55
Section 4: Compiling Your Card Database.....................................................................................56
Card Option Setup ...............................................................................................................................56
Adding New Cards...............................................................................................................................57
Block Load Cards ................................................................................................................................58
Change a Card.....................................................................................................................................58
Find a Card ...........................................................................................................................................58
Sort Cards.............................................................................................................................................59
Delete a Card .......................................................................................................................................59
Activate Card ........................................................................................................................................59
Print Card Database .........................................................................................................................59
Section 5: Technical...........................................................................................................................60
Glossary of Terms ...............................................................................................................................61
Creating and Importing Graphics ......................................................................................................65
Using Your Card or PIN number. ......................................................................................................66
Setting Up Modems.............................................................................................................................67
Tape Drives and Network/Servers ....................................................................................................68
Making a Backup of the Database …………………………………………………………………69
Appendix A: Networking Software Set up
……………………………………………………...70
Client & Server Programming Differences ………………………...………………………………75
Appendix B: Programming Worksheets……………………………………………………………..82
3
Welcome to KEYSCAN SYSTEM III
Do you know
who’s entering
your building or
site? When they
are entering and
how often? Do
you know which
door, area or
elevator are they
using, or when
and where they
exit?
With Keyscan
System III
software, you will
know the
answers to these
questions and
dozens more after only a few keystrokes.
Now you can monitor the activity of one or several buildings or sites all at the same time, then
store and analyze the data to give you a clear picture of your building’s access activities,
security strengths, and weakly controlled areas.
System III is a state-of-the-art security management software system that allows you to
1. control and manage access
2. record incoming/outgoing activity, and
3. keep an up-to-date, detailed database of up to 16,000 individual cardholders.
The database can be updated, reviewed, and printed in report form at any time.
Using a modem, you can control multiple sites by simply “dialing up” the system and uploading
its database to the Access Control Units (hereafter called “Units”) which work with the software
24 hours a day, 365 days a year.
At each site, System III can operate up to 256 card readers positioned at various entry and exit
points. Each cardholder’s security card is designated with a specific access number and code.
Once identified or “read” by a card reader, a signal is sent to a Unit which refers to the
software’s database. The cardholder’s record is obtained, along with their level of access.
The Unit then “decides” whether to lock or unlock an entry point based on the data.
Cards are available in a range of variations to suit specific needs. If a card is lost, damaged or
stolen, it can be canceled from the database in seconds and a new card and number
introduced. Even visitors, contractors and temporary personnel can be issued a card and
entered into the database, further enhancing access control and security.
4
Section 1: INTRODUCTION TO KEYSCAN ACCESS CONTROL
The following topics provide a brief introduction to this product and its use.
Key Benefits
•
•
•
•
•
•
•
•
Replace keys with specialized security cards
Manage and record access 24 hours a day, 365 days a year
Store, create and print detailed, customized reports
Spot trends or problem areas at a site (or multiple sites)
Introduce or cancel cardholders within seconds
Identify high and low traffic areas by door use activity
Print a wide range of data including specific entry/exit times and entry/exit points for all
cardholders
Control and analyze virtually all access activity at a site
Basic Concepts of Access Control
System Overview
The KEYSCAN Access system consists of six integrated components as follows:
• System III software
• personal computer (PC)
• security card
• card reader and/or keypad
• locking hardware
• Access Control Unit (Unit)
Together these components work to give you complete security and access control
management.
After installing your System III software, you key in all security information such as system
parameters, cardholders and data and time schedules. (This manual walks you through this
step-by-step).
Your information is then automatically (or manually) uploaded to your Units.
To enter or exit an area, each cardholder must present their card or token to a card reader.
A keypad can be used alone or in combination with a card reader for even greater security.
Using the System III software and either modems or network interface devices, you can
operate multiple Units at different locations.
Together, your PC, software, and Units function as one system to manage access to an
unlimited number of sites, store cardholder information and display up-to-the-second alarm
activity.
Using a modem you can “dial up” your sites or by using a Keyscan “LAN/WAN” converter you
will be able to program or change your Unit’s programming — no matter where your Unit is
located.
Units control card readers, keypads, elevators —are under your control. You can have up to
32 possible Units at one site with 2, 4 or 8 card readers / keypads for a possible total of 256
Readers & 10 Elevator Controls.
5
Common Examples of Daily Use
Technology is changing the way we work. Whether the location is a large corporation in the
heart of downtown or a field office in an isolated area, workers are entering and exiting their
worksites around the clock, 365 days a year.
Buildings that still rely on keys and lack proper security systems are not secure. Access is not
controlled or managed; keys can be easily copied or loaned; and because many companies
have their entire financial and operating data on computer hard drives or disks, a break-in or
unmonitored access could spell the loss of critical information.
System III software gives you full access control and management of your building or site. You
can program a multitude of access levels and manipulate them in a variety of ways — any
time, at any site.
By setting up a comprehensive database of cardholders, access codes and security
clearances and updating it as required — you know exactly who is accessing your premises at
all times.
For example, you can give all managers at one location 24-hour access to all doors, while
another group such as cleaning staff or temp workers may only have access to the front door,
a certain floor or a specific time period. (Called Time Zones).
You can also define a group or individual’s entry/exit time zone up to the minute, so when a
cardholder presents their card to a reader, the door will lock or unlock depending on the data
programmed in the database.
If a cardholder attempts to enter an area after their designated time has expired, the software
will record that attempt. All invalid attempts may be printed for further analysis. Reports can
also be generated to detail a site’s access activity and/or pinpoint security strengths and
weaknesses.
Your database is a pivotal component; it has been configured to store a variety of detailed
information including cardholder files, PIN numbers, time zones — even holidays. It may be
reviewed, updated and uploaded as required.
Cardholder information may include title, work place, phone number — even a vehicle
description, parking space and license plate number, if appropriate.
The card can also be used in conjunction with a keypad and keypad code. By combining card,
card reader and keypad, security is further enhanced.
The software and Access Control Units are configured to work together as a system to monitor
every door and entry point in your site around the clock, 365 days a year, and notify you of
alarm conditions within seconds.
6
Door Alarms
There are two types of alarms you can receive from a door: an alarm when someone is forcing
the door open, and an alarm when someone has left a door open or held it open past the
programmed allowable time.
For example, if a door is forced open (or someone tries to override it with a key), an alarm
triggers. Similarly, if someone holds a door open past the maximum amount of time
programmed (after they had presented a card or pressed an exit device to unlock the door), a
door-held-open alarm will be triggered. When the door is closed, an alarm cleared condition
will occur.
An Alarm List (on the Main Menu screen)
displays incoming alarms. Even if you are
doing another activity such as adding
cardholder names to your database, or if you
are using another software in the foreground,
with Keyscan System III in the background an
alarm window will alert you to any alarm
condition. The Alarm List provides the alarm’s
description, location and time — the oldest
alarm listed first.
Note: If an alarm occurs at a remote site, then it will dial out automatically to the host
computer. If the remote site dials in and communication is lost during transmission, then the
remote site will dial out within 30 seconds to re-establish communication. However, if the
remote site cannot connect with the host computer, then the remote site will dial out every 4
minutes until communication is established.
Using Security Cards
Unlike keys, security cards offer several advantages.
• They are non-transferable
• They are convenient
• They may be canceled from the cardholder database and replaced immediately.
Each security card is designated with a specific batch code and access number marked on the
edge of the card.
To enter or exit doors, card users simply present their cards to a card reader near the door.
If used in conjunction with a keypad, card users must enter their PIN number by pressing the
star key (*) followed by their five digit PIN and the pound (#) key, and then present their card at
the card reader.
Common types of security card technologies include:
• Proximity Card
• Biometrics (Hand, finger retinal, etc.)
• Wiegand technology
• Smart Card
• Kwik Key Data Chips
• Magnetic stripe
• Bar Code
• Radio Frequency (RF) or Infrared (IR)
7
Section 2: Using the System
This section helps you to begin using the system.
There are three areas here to help you access the power of this application:
Getting Started
provides you with the steps you will take to start the system both for the
first time, and for daily use.
Navigating the System shows you the various methods you can use to access the various
functions and features of the system.
Utilities for System Control outlines the functions that give you direct “Interactive” control over
your access system. This allows you to bypass or override the
settings you have programmed into the system when exceptions
occur. For example, “shunting” a door so movers could go in and
out of a door continuously without repeatedly causing alarms.
System Hardware Requirements
Hardware Requirements
The Keyscan System III Standalone software (P/N 9030295) is designed to run on any IBM
(or compatible) Pentium 200 or higher PC. The software requires Windows 95, 98, ME, NT or
2000.
Additional Requirements:
1. A minimum of 32 Meg of RAM is required.
2. A color VGA monitor (SVGA preferred).
3. A minimum 1 GB Hard Drive.
4. A Bus (PS2) mouse.
5. A dedicated serial port either Com 1 or
Com 2 is required for a local or remote
site. If using both local and remote sites,
then you require Com 1 and Com 2.
8
System III Networking Requirements
The Keyscan System III Networking software (P/N SYS3NT.xx) is designed to run on any
IBM (or compatible) PC. The Keyscan Server Software requires a minimum Pentium 400
Mhz or higher PC & the Keyscan Client requires a minimum Pentium 233 Mhz or higher.
The software requires Windows 95, 98, ME, NT or 2000.
Note: DO NOT INSTALL the Keyscan Server Software on the customer’s MAIN SERVER. It
should be a dedicated PC on the network!
Additional Requirements:
1. A minimum of 96 Meg of RAM is
required for the Keyscan Server
Software & 64 Meg of RAM for
Keyscan Client Software
2. A color VGA monitor (SVGA
preferred).
3. A minimum 1 GIG Hard Drive.
4. A Bus (PS2) mouse.
5. A dedicated serial port either Com
1 or Com 2 is required for a local
or remote site. If using both local
and remote sites, then you require
Com 1 and Com 2.
9
Installing Keyscan System III
Installation For Windows 95, 98, NT, 2000
1. Close any applications that may be running.
1. Insert CD into your CDROM drive.
2. Autorun of the setup should occur.
3. If Autorun does not occur, then Open Windows Explorer.
3. Then double click your CDROM Drive: (Usually D)
4. Then double click on setup application.
5. Follow the online instructions to complete installing the system.
8. You will be asked to specify what directory to install the software. (Default is
C:\SYS34WIN\)
9. When it has finished installing you will be returned to the Windows Desktop.
10.Click on the Keyscan icon to run the Program.
11.You will then be asked to setup your Data Directory. The default data directory is
C:SYS34WIN\KEYDATA. Generally you will leave this as is on Keyscan System III
Standalone & on The Keyscan System III Server Software. While on the Keyscan Client
you would map a drive to the Keyscan Server Keydata directory.
12.At the “Welcome to Keyscan” Window, Enter “KEYSCAN ” for
the Name and Password. (Note: Must be in CAPITALS
Password is case sensitive)
13. You are now ready to Setup Your System.
14. Then proceed to Setting Up Your System (Refer to Pg. # 30 )
15. Followed by setting up Your Card/User Database (Refer to Pg. # 55 )
16. Then Setup Users to Access the Software.
Normal Operation
For your day to day operation you click on the Keyscan Icon to run the System III application
You then: ( If you have System III for Networking you would click on the Keyscan Client Icon,
note: Keyscan Server Software must be running)
1.
2.
Log onto the system by Entering your Assigned Name and Password to Log onto the
system. (Note: Your Password is case-sensitive and must be entered as assigned. You
may change your Password at any time.) Your assigned logon also determines what areas
you are able to access in the software. Then you proceed to your day to day operations.
Then you Logout or Exit.
10
Navigating the System
There are three methods of Navigating:
Menus, the Toolbar, and “Hot Buttons”
Menus
The Main Screen features seven Menus across the top: Each have a drop down menu.
File, Communication, Alarm, Reports, Database, Utilities, Help
Toolbar
Below the menus we find the Toolbar, which contains 10 buttons, each with an Icon on it.
Each Icon has a “call out” describing its function. These Toolbar buttons are shortcuts to some
of the most commonly used functions of the system.
Icon
Represents
Card File: Select a Site
PC/Panel:
Upload Database Changes to Sites/Units
Monitor:
Enter Online Transactions Mode
Printer:
Turn Printer On/Off for Online Transactions
Door:
Door Controller Parameters Menu
Elevator:
Elevator Controller Parameters Menu
Utilities:
Change & Manage Controller Parameters
PC & Printer: Print System Report
Sun:
Define Holidays
Bell:
Alarm Response
11
Hot Buttons
These buttons are similar to the Toolbar buttons in that they also represent shortcuts to
commonly performed tasks. However they differ in that they have no Icons. Instead they have
labels indicating their actions, similar to the Menu functions they provide shortcuts to.
Access your cardholder database and make changes.
Generate reports based upon recorded activities at your site.
Secure or open a specific door or doors and display the lock status of doors.
Designate specific time periods that 1) allow or deny cardholders access, 2) lock and unlock
doors or outputs, or 3) arm and disarm inputs.
Designate specific time periods that allow or deny groups of cardholders
access to doors.
Designate specific time periods that allow or deny groups of cardholders access to floors.
12
Alarm List
The Main Menu features an Alarm List allowing you to review incoming alarms and/or alarms
on hold.
The list indicates the oldest alarm first, according to the time and date it occurred. Using the
down arrow key at the far right, you can scroll through the box and review the most recent 20
alarms.
For Further information on an Alarm:
Click the
An Alarm
Response screen will appear, giving you details and instructions on that specific alarm —with a
maximum of 200 pending alarms and 25 alarms on hold. Click Next to review the next alarm
condition or Exit to return to the Main Menu. (Note: When a small alarm window appears on
screen, it indicates that one or more alarms have occurred in your system. Refer to your
Alarm List or Alarm Response screen for further information).
Additional information on the main menu includes a box that displays the current time & date
and how much hard disk space is left on that PC. When the disk space goes below 20 Meg,
the software will begin to beep and the box will change colour. This is to notify you that you
need to do a backup and purge some of the history files.
You will also notice on the Alarm List title bar, located in the centre. Occasionally a message
“NEEDS DATA UPLOAD” will appear. When this message is displayed, it means that your
database has a change in it and you now have to update the panels in order for those changes
to take effect.
13
File Menu
Under File, you’ll find Select Site, Log Out, Admin and Exit.
Select Site or
allows you to identify and access a site and its database. Each site is
equipped with its own Access Control Units (Units) and specific database of information. Click
Select Site.
Click on the left arrow to the select the specific site you want to work with.
Click OK.
It will be either a Local site that is a direct connection from the units to the PC or a Remote site
that communicates via a modem or LAN/WAN.
Local Site: When selecting a site name and it is a local site, you will see below “Local
Site”. Click “OK”. You are now on line with this site. Remember to upload any changes
made to the database if you are going to exit the Keyscan System III Software,
otherwise if you forget, it will upload automatically. (This will occur after 10 minutes of
no activity on the Keyboard just before logging off the system or after you have logged
off the System.) Note: Automatic upload only occurs for a local site that is selected
while a manual upload is required for all remote sites.
Remote Site: When selecting a site name and it is a remote site, you will see below
“Remote Site [ ] Establish connection now”. Click on “[ ]” and then “OK”. (Modem will
dial up the site selected.) Note: You will not be able to select any options until
communication is established. “Remember to upload any changes that have been
made to the database, as well as to hang up when completed with that site.” Note:
Automatic upload only occurs for a local site and NOT remote sites. “Modem Off-line”
or “Modem On-line” will be displayed on the Main Menu in the Top Right Corner of the
Alarm List Screen.
Log Out Takes you back to initial Name and Password Window and maintains the operation of
the software (E.g. If an alarm occurs it will be displayed on the system), In order to access the
system again you must Log back on.
Admin sets up users to access each menu and to designate the sites they are allowed to view
& modify.
Exit shuts down the operation of the software and exits the program. If you do this, no activity
will be displayed and you will not be notified of any alarms that occur until you restart your
software.
14
Communication Menu
Under Communication, you’ll find Online Transactions, Unit Diagnostics, Comport settings
and Hang up Modem if you have Remote Sites.
Online Transactions Displays all the current activities occurring at your site. You will
have displayed alarms, access granted, access denied and etc. Note: You may have a
delay before you receive activities on your PC. This delay time depends on the number
of Units you have working on your site.
Unit Diagnostics allows you to get online with your Units. Each Unit has its own
operating system which is programmed separately into the system. (Note: This
window should be used by your installer only, for various diagnostic purposes). Do not
leave system in this mode to monitor alarm conditions.
Click Unit Diagnostics and you’ll find three fields: File, Communication and Utilities:
a)File returns you to the Main Menu.
b)Communication Select Communication and click Switch Unit. This key lists
specific Units at a site and allows you (or your installer) to retrieve a specific Unit in its
diagnostic mode. When a Unit is highlighted and you double click that Unit, an Enter
command will appear at the right of the fields, indicating that the Unit is online. (Note:
For additional information or instructions, please refer to the Technical Diagnostic or
Unit manuals).
c)Utilities Click Utilities to ensure that your printer is enabled to print unit information.
Hang Up Modem this disconnects the modem communication to the Remote Site.
Comport Settings used to set up the PC connection type.
15
Alarm Menu
Under the alarm menu, you may clear incoming alarms and write comments on why the
alarm(s) occurred. You can view incoming alarms with graphics, and you can place alarms on
hold to be viewed later. Once you have filled out the response table, you may store the
response(s). You may also review operator responses by date. Under the Alarm Menu you’ll
find two options:
Response , and
View Responses.
Response: allows you to view, record and respond to Alarms Pending and Alarms On Hold.
View Responses: This window allows you to enter an alarm date and view the details of its
location, condition and acknowledged/completed times and dates.
Alarm Response
The Response window allows you to view, record and
respond to Alarms Pending and Alarms On Hold.
Alarms Pending are alarms that have occurred, but
have not been acknowledged by the operator. Alarms
pending will store up to 200 alarms. This Response
window will have been pre-programmed via your
database to give you relevant information on an actual
alarm point. For example, under Location, the data
may read “Office doors on West Entrance of building.”
Under instructions, the data may read, “Check to make sure doors are secure and call Police.”
The date and time are also listed.
View an alarm(s) pending.
1. Select Alarm Response screen.
2. Click next and answer question to complete alarm with a yes.
3. Fill in comments on alarm in the Comments window.
4. Fill in person(s) contacted or Click Alt+1 to input number one name displayed in contacts
list to be copied into the Person(s) Contacted window. Select Alt+2 for second name, Alt+3
for third name and so on. (You can store up to 8 names).
5. The Graphics key allows you to display a graphic depicting an alarm point. To display a
graphic, click Graphics and the graphic (if available in your system) will be displayed.
Press the Esc key to return to the previous window.
6. To view other alarms, click on next and repeat step one. Also should you want to exit
screen, select exit and answer question to complete alarm with a yes. Either step will
acknowledge alarms and store your responses.
Alarms on hold are alarms that have been acknowledged, but have not been completed (or
followed up) by the operator. Alarms on hold will store up to 25 alarms.
Place an alarm(s) on hold:
1. Select Alarm Response screen. This alarm will display on screen.
2. Click next and answer question to complete alarm with a NO.
3. Repeat steps for other alarms.
4. Exit returns to the Main Menu.
16
View alarm(s) on hold.
1. Select Alarm Response screen. The alarm will display on screen.
2. By pressing Alt+H to view an Alarm(s) on Hold including its input name, ID and location.
The date and time are also listed.
3. Double click on alarm within listing to bring the details of that alarm condition to the Alarm
Response screen.
4. Fill in comments and person(s) contacted.
5. The Graphics key allows you to display a graphic depicting an alarm point. To display a
graphic, click Graphics and the graphic (if available in your system) will be displayed.
Press the Esc key to return to the previous window.
6. Click next and answer question to complete alarm with a yes.
7. Repeat steps to complete other incoming alarm(s).
(Note: Every alarm triggered must be completed and cleared in your system in this way.)
View Alarm Responses
This window allows the operator to review responses by an alarm date , in details of its
location, times ,dates and conditions and which operator acknowledged / completed it. You
can also display a graphic of alarm location in question.
View alarm Responses.
1. Under Alarm (in the Main Menu), select View Responses.
2. Enter date of search and press OK. First Alarm
responded on day search, will show up on screen.
Person(s) Contacted and Comments may be listed,
with all other data details.
3. The First, Prev, Next, and Last keys allow you to
scroll through the report to review additional alarms
responded within search.
4. The Graphics key allows you to display a graphic
depicting an alarm point. To display a graphic, click
Graphics and the graphic (if available in your
system) will be displayed. Press the Esc key to return to the previous window.
5. The Search button allows you to enter a new date for additional alarm response reviews.
6. Click Print button for data to be printed within search.
7. Click Exit or Cancel to return to the Main Menu.
17
Reports Menu
Reports are used to review activities\transactions that have occurred at your site. Using
reports give you a clear picture of your site’s activities such as entry points used most often or
those rarely used, and specific cardholders who are the first to enter and/or the last to leave.
Under Reports, you’ll find:
1.
Normal Setup
2.
Quick Setup
3.
Weekly Setup, and
4.
System User Log
Normal Setup
Normal Setup is used to create the type of report you are inquiring about, and also displays the
last date that your system had retrieved your transactions from the units.
Report Information
Select under Date the type of day
report:
One Day(Is used to review transactions
for a single day).
Date Allows you to report on the outgoing
transactions through readers).
Date Range(Is used to review
transactions for specific dates and times).
Last # Days(Is used to review
transactions for the last # of days
entered).
Select under personnel the Card
User(s) to report:
Name(Allows you to select a Card User(s) name to report).
Card#(Allows you to select a Card User(s) number to report).
Select under Door the Door(s) to report:
Door(Allows you to select a single or multi door report).
Select the Direction:
In(Allows you to report on the incoming transactions through readers)
Out(Click Normal Setup under Reports Menu or click on the Transaction Reports Hot Button.
Select the Transaction Type(This allows you to choose one pre-assigned transactions
types).
Exceptions Report (This provides a list of the card holders who have not used their access
cards for that particular date.
18
Setting Up a Report
One Day
Enter the date and start and end times you wish to search for transactions. If no times are
entered then it will search for a 24 hour period.
Date Range
Enter a date range to search for transactions.
Enter your Start Date time and End Date time (No entry will search for 24 hour periods).
Enter the between dates by entering specific start and end times (This allows you to only view
reports during the times specified).
Last # Days
Enter the number of days you wish to receive transactions for. A maximum of 99 days may be
entered from today’s date.
Personnel
Select Name:
For a single name search:
Click a Single name.
Enter the name you want to run a report on.
Select under Matching an Exact or Partial name match for the name entered.
Click on OK to accept your entry.
For Multi-name search:
Click on View File.
Select the cards you wish to run a report on up to 10 names by highlighting the card(s) and
clicking on the select button.
Click on Return to accept your data entry.
Click on OK to load the data into your report.
You may click Clear if the data entered is not what you wish to report on, and repeat the above
procedures.
You may click Cancel to return to main reporting menu.
For running a report using the Optional Fields:
Click on Optional Fields.
Under Group you may enter a specific Door Group Access number to report on.
Under Elevator you may enter a specific Elevator Group Access number to report on.
Under Display Order you may select the order of the optional fields in which the report will
display them in.
You may enter one or more Optional Field Name(s) that you have assigned.
Click on OK to accept your data entry.
You may click on Clear if the data entered is not what you wish to report on, and repeat the
above procedures.
You may click on Cancel to return to the Card menu.
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Report on Door(s):
Click on Name under Door.
Single Door Search:
Select single Door.
Click on right arrow to display the door names on your system.
Click on the door name you wish to search for.
Click OK to accept your data entry.
You may click Clear to delete your entry and select a different door.
You may also click Cancel to return to main report menu.
Multi-door Search:
Select Multi-door.
Click on right arrow to display the door names on your system.
Click on the door name you wish to search for.
Press Enter to accept door name and repeat above steps for up to 10 other doors.
Click OK to accept your data entry.
You may click Clear to delete your entry and select different doors.
You may also click Cancel to return to main report menu.
Sort Order allows you to select the order in which you wish the report to be displayed.
Select Chronologically for oldest date and time to newest.
Select By Name will report the card names in alphabetical order.
Select By Door Name will report the door names in alphabetical order.
Direction refers to the direction of card activity entering and/or exiting a building or site.
Select All to report on all card activity both IN and OUT.
Select IN to report on all card activity for IN readers.
Select OUT to report on all card activity for OUT readers.
Transaction Type allows you to select a ONE predefined transaction.
Click on the arrow on the right hand side to display the predefined transactions.
Select or scroll down to display the transactions:
Access Denied
Aux Output Off
Door Locked
Access Granted
Aux Output ON
Door unlocked
Alarm Cleared
Code Expired
Invalid Code
Alarm Tripped
Door Closed
Trouble Open
Alarm Duress
Door Held Open
Trouble Short
Click on the transaction you wish to run a report on.
Exception Reports when selected will print all card holders who have not used their cards
that day. Good to verify who was in the building.
Viewing your Report
The Report Setup menu is used to review the parameters you have selected, load a saved
report, clear a report, save a report and delete a report..
Several function keys are available under the Report Setup:
Use View to review your parameters that have just been setup.
Use Load to load a report previously saved and which you’ve selected in Report Name.
Use Clear to clear the current data from your screen.
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Use Save to save the report so you may use it in the future, eliminating the need to re-enter
the report criteria.
Use Delete to delete a saved report that is no longer valid.
Use Next Report to view your next saved report.
Use Prev Report to view your previously viewed report.
Use Run Report(s) to:
Select Screen to display the report on the monitor.
Select Printer to print report to local printer.
Select File and Screen to display the report on the monitor and save it to the file specified.
You may also Select to include a Header/Footer or Append to existing file (if already exists).
You may then use a text editor such as notepad, word or etc. to review and manipulate the file
into a document.
Click OK to accept the above or,
Click Cancel to deselect the report from running.
Quick Setup
Allows you to quickly run a saved report.
Under Reports, click Quick Setup
This will dispay the reports saved.
Click on an available report in the left Available Queries column and,
Click Select, it will now be transferred into the Selected Queries column located on right side.
Click Report to run the report.
Use View to display the reports criteria.
Use Cancel to return to main menu.
Weekly Setup
Allows you to select a report(s) to automatically print during the date and time specified. (Note:
If you select this option, make sure your printer is on and has paper).
Under Reports, click Weekly Setup
Click on the day you wish to have report automatically print
Click on Time and enter the time you want the report t start printing.
Click on an available report(s) in the left Available Reports column and,
Click Select, it will now be transferred into the Selected Queries column located on right side.
Click Report to activate the automatic reporting feature.
Use View to display the reports criteria.
Use Cancel to return to main menu.
System User Log
Allows you to view all logged in software operators, by their names and the times and dates
that they logged into the system and logged off (Note Log Off will only be displayed if user has
logged off the system and not exited the program).
Under Reports, click System User Log.
Click Exit to return to Main Menu.
Click Print to print the User Log.
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Database Menu
Under Database you will find:
Database Management
Selective Database Update
Update Database Changes
Delete/Backup Transactions
Database Management: This allows you to create and manage your site(s) database.
Selective Database Update: This allows you to select a particular database parameter to be
completely uploaded to the controllers.
Update Database Changes: This allows you to send only the current changes that have been
made in the database.
Delete/Backup Transactions: This allows you to free up hard disk space by deleting or
saving your transaction files to a disk.
Use this feature to delete your activity transactions or back them up onto a floppy disk or
another directory on your hard drive.
At the Main Menu, click Database.
Click Delete/Backup Transactions. A screen will be displayed.
You may select “Keep transactions for the last [ ] days. (You must enter a number in the
box.) This will save the number of days that was entered and delete or backup all the rest.
You may also select “Delete transactions dated before [current date]. (The current date will
appear, you may change if you like.) This will delete or backup the records from the date
entered.
If you intend to backup the data to a floppy disk, you would select “Keep Backup”. If you do
not, then your transactions will be deleted.
You then may select the path to backup your transaction files. (Default is A:\.bkp)
Next you must select the site(s) (located on the left side) that you want to delete or backup the
transactions.
Click on the site(s).
Click on “Select”.
You then must highlight the site(s) (located on the right side) by clicking on it.
Click on “File Size”, to view how large the selected File is and how many days of transactions
there are. This will help you determine how many disks are required for the backup.
Click “OK” when all information is entered. All files will be deleted or backed up to the path
specified.
Note: The backup floppy data are saved as a Text File (Flat File). Therefore you may import it
into MSWord or MSExcell.
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Utilities
The Utilities menu gives you additional ways to manage and configure your software. You can
view the status or manually manipulate your hardware instantly.
Door Control/Status This gives you the door lock status via your
Access Control Units. This screen also allows
you to manually lock or unlock or pulse doors.
(You can also access this screen via your Main
Menu hot button, Lock / Unlock Doors).
Door/Input Status
This gives you the latest alarm status
information on your Access Control Units.
Manual AI (Auxiliary Input) Shunt This allows you to the view or
manually manipulate your auxiliary input status.
Manual SI (Supervised Input) Shunt
This allows you to view or
manually manipulate your supervised inputs status.
Manual Output Control This allows you to set auxiliary outputs to an On or Off position as well
as view the present status.
Reset Anti-Passback This will cancel the In/Out flag for each cardholder and restore user(s)
cards for validation.
Time Zone Status
This allows you to view the status of time zones and manipulate them on
or off.
Elevator Control/Status This allows you to view or set elevators floors status manually.
Card In/Out Status
This allows you to see the In or Out status of all cards within a controller.
Change Password
Allows operater to enter a new password.
Alarm Notification
This allows you to select the display and sound method of the alarm
notification pop up window on screen when a alarm(s) occur.
Date / Time
Allows you to set and ensure that both the date and time is accurate on
your PC
ReIndex File
Allows you to ensure that both the date and time stamp is accurate on
your report transaction files.
Print Online Transactions This allows the system printer to print transactions as they appear
in the on line transaction window
Stop Printing Reports Use this to stop printing from the print online transactions collection
screen.
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Door Control/Status
You can view or set the lock status of your door(s) at a specific site via your Access Control
Units. (You can also access this screen via your Main Menu hot button, Lock / Unlock Doors).
View door status:
1. Click Lock / Unlock Doors.
2. Click Door List Hot Button to view all available doors
on your system. Double click on choice of door to
show status or click Unit Selection Hot Button to list
all available units on your system. Double click on a
unit to show its doors status.
Set door status:
1. Within same window screen in view door status, click on lock or unlock b uttons under your
choice of door. The Lock Feature will lock the door selected while the Unlock Feature will
unlock the door selected.
3. Should you want to unlock your choice of door momentarily, you can select the Pulse
Feature which will allows you to “mimic” a card as it passes through a card reader. To
refresh the screen status, select the Refresh button.
For example, by clicking Pulse, a door can be unlocked and then automatically re-locked in a
5-second period should your door strike be set in your database for 5 seconds.
4. You can also lock or unlock all doors globally throughout your site selected by using the
Unlock All or Lock All Hot Buttons.
For example, if an emergency situation occurs at a site requiring that all doors be locked, click
Lock All and all doors will lock. Click Exit to return to the Main Menu.
Door/Input Status
Gives you the latest alarm status information on your Access Control Units. Listed below types
of alarms you can view within screen:
Blue
Normal or Cleared Condition of
Alarm.
Blue with letter S Shunted (bypassed) or Time Zone
Activated for Cleared condition of Alarm.
Red with letter A
Alarm Activated.
Red with letter X
Alarm Short on Supervised Input.
Red With letter O Alarm Open on Supervised Input.
View Door/Input Alarm status:
1. Click on Door/Input status.
2. Click on Select Unit.
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3. Choose unit and double click on it. This allows you to obtain the status of this specific unit.
What happens here is that your system will poll, and display the doors and input alarm
conditions. See above table. Auxiliary Inputs are listed 1 through 16. Door Inputs are
listed 1 through 8. Supervised inputs are listed 1 to a possible of 32 or 64 inputs. These
supervised inputs display their status via their location found within the two scroll boxes.
One indicating normal or clear status in blue box, and the other red box location indicating
any inputs in alarm.
4. Exit to return to the Main Menu.
Manual AI (Auxiliary Input) Shunt
This screen allows you to view or manually set the status of a specific access unit’s auxiliary
input, 1 through 16.
Note: The CA-200 reader access units have up to 8 auxiliary inputs and no supervised inputs
expansion.
To view Manual AI status:
1. Click on Manual AI Shunt from within utilities in
main menu.
2. Select unit and click OK button.
3. Click Exit to return to the Main Menu.
If you want to set or bypass or disarm AI 16:
4. Click on Manual AI Shunt from within utilities in
main menu.
5. Select unit and click OK button.
6. Click on AI 16 to add the X.
7. Click the Set key to activate status change.
8. Click Exit to return to the Main Menu.
WARNING: Be aware that if you shunt (or bypass) your auxiliary inputs, you are disarming
your security areas inputs.
Manual SI (Supervised Input) Shunt
This screen allows you to view or manually set your supervised inputs status by specific Unit.
Depending on hardware installed, your unit can have a 32 or 64 supervised input optional card.
To view Manual SI status:
6. Click Manual SI shunt from within utilities in
main menu.
7. Select unit and click OK button.
3. Click Exit to return to the Main Menu.
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If you want set or disarm or remove the bypass on SI 32:
1. Click Manual SI shunt from within utilities in main menu.
2. Select unit and click OK button.
3. Click Manual SI shunt from within utilities in main menu.
4. Select unit and click OK button.
5. Click supervised input 32 to remove the X. By clicking the Next button, you select
additional inputs of 33 inputs to 64 inputs in total if available.
6. Click the Set key to activate status change.
Note: Alarms may now activate in the normal condition.
5. Click Exit to return to the Main Menu.
Manual Output Control
This screen allows you to view or manually set auxiliary outputs to an On or Off position.
Note: Use this feature on output control if specified by
your installer only.
To View Manual Outputs status:
1. Click Manual Output from within utilities in main menu.
2. Select unit and click OK button. Your current status
will be displayed on screen.
3 Click Exit to return to the Main Menu.
To Set Manual Outputs Status:
1. Click Manual Output from within utilities in main menu.
2. Select unit and click OK button.
3. Choose and click preferred output with X for the On position or leave empty for the Off
position. Check with installer’s notes on what on or off will do prior to step 4.
4. Click Set key to activate status change.
5. Click Exit to return to the Main Menu.
Reset Anti-Passback
This will cancel the In/Out flags for all cardholders. By doing this,
this will grant a valid access for the next time the cards are read
and then it will continue to monitor the In/Out activity for antipassback.
To reset all cards from Anti-Passback on their next card read:
1. Click Reset Anti-Passback from within utilities in main menu.
2. Select Reset-AP and wait for unit responses with OK for action performed.
3. Click Exit to return to the Main Menu.
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Time Zone Status
This allows you to view or set the status of time zones. Set time zone On for time zone active
and set time zone OFF for time zone not to be active.
To set time zone on or off:
1. Click on the time zone status from within
utilities menu.
2. Select unit and click OK button.
3. Click on any one of the boxes from 1 to 8
time zones available to set the status. Click
Next to see next 8 timezones. The status
will immediately change from what it is
displayed as. Also, this change affects only the unit you have chosen.
4. Click Exit to return to the Main Menu.
To view time zone on or off:
1 Click on the time zone status from within utilities menu.
2. Select unit and click OK button.
3. Your time zones status will be displayed on screen.
4. Click Exit to return to the Main Menu.
Elevator Control/Status
This allows you to view or manually set one or more floor status to a secure or de-secure
mode. The secure mode would require a valid card read to enable the floor call button.
Selecting de-secure mode does not require the use of a card to access the floor call button.
To view Elevator Control/Status:
1.Click on the Elevator Control/Status from within utilities menu.
2. Select unit and click OK button.
3. Your elevator floor status will be displayed on screen.
4. Click Exit to return to the Main Menu.
To set Elevator Control/Status:
1. Click on the Elevator Control/Status from within utilities menu.
2. Select unit and click OK button.
3. Click X in the box at the desired floor to secure a floor, or click X off for a blank entry in the
box at desired floor to de-secure floor.
4. Click Set key to activate status change for unit selected.
5. Click Set Table To activate status change for all units with floor group table.
6. Click Exit to return to the Main Menu.
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Card In/Out Status
This allows you to see which cards have passed into or out of a set of doors or both, based on
the ACU unit. You may also save or print each list for reference.
For example, to view the In list,
Select the unit you wish to report the card status on.
Click on the In tab near the upper left corner of the form.
Displayed in the menu will be all cardholders that are registered as In, for the unit selected.
To refresh your viewed data.
Click on the Update button to re-poll that unit.
Displayed will be another list of the In cardholders in that unit.
Click Exit to return to the Main Menu.
Change Password
Clicking on Change Password allows you to enter a
new password by simply keying in the old password
and the entering your new password.
Enter your current password in the Old password box.
Enter your new password in the New password box.
Enter your new password again to confirm.
Press OK to save changes and exit.
Note: Only the operator that signed on may change his/her password.
Alarm Notification
This allows you to select to whether to display the
alarm notification window on screen and the alarm
sound.
Selections:
a)Show Alarm Notification Window
b)No alarm sound
c)Steady alarm sound
d)Alarm sound : (only when first notified)
e)Times: the number of times the alarm will sound
when first notified)
Click on the appropriate box at the left.
Click OK.
Rebuild Index Files
This is to Rebuild your index files on your system should they become corrupted.
You may Rebuild your:
Transaction File
Alarm and Alarm Response File
Card/User File or
Other (System) Files
You should only rebuild your index files only when you are experiencing problems generating
your reports. Select the appropriate files to rebuild. To rebuild your index file(s) you must be
assigned an Administrator user and you must turn the comport off.
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Display User Transactions
Select this to setup your static photo verifications. You may specify on
what doors that you wish to have display a cardholder’s photo when they
present it to that selected reader. Not a standard feature on the software.
It is an upgrade either P/N 90400 for System III Standalone or
SYS3NTPhoto for System III Networking.
Print Online Transactions
The system printer will print transactions as they appear in the on line transaction window. A
check on the left side of the menu will indicate that this feature is active, or the printer icon will
be clear.
Stop Printing Reports
Use this to stop automatic weekly reports from printing.
Help Menu
Your Help menu provides your access to online help files for instructions on how to perform
various tasks.
Contents
provides access to this help file, starting at the “Table
of Contents” topic.
Search for Help On...
brings up this help file’s index, allowing you
to search for any indexed entries in this help file.
Help on Help
brings up the generic Windows help file with specific instructions on how to
use the Windows help program (i.e., the program you are viewing this file in,
which is not the Keyscan application).
About...
shows specific information about the system software. For example, whether
Local or Remote or both types of connections are in use, the maximum
number of cards the system can support (i.e., 8000 or 16000), and the
Version and Build numbers (useful to ensure you have the latest copy!)
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Section 3: Setting Up Your System
The key to successful Access management and control is to input complete tables of data into
the software and review and change that data as needed. By keeping your tables up-to-date,
accurate and relevant, you help ensure security at each site.
Follow the steps below:
1. Set up your Communication
2. Create a Site(s)
3. Import Drawings(If it pertains to your site)
4. Select a Site
5. Complete Door Unit Information(If it pertains to your site)
6. Complete Elevator Unit Information(If it pertains to your site)
7. Set up your Card Holders
8. Set up Holidays
9. Set up Daylight Savings(If it pertains to your site)
10. Set up System Administrators
11. Upload Parameters
12. Printing Your Programmed Database
13. Making a Backup of Your Database on Disk
Setting up Communictaions
You must first setup your communication settings. This is done in the “Communication” menu.
PC Connection Type
Local: Use this setting for control units that are directly wired to Com 1 or Com 2.
Remote: Use this setting for modem communication to the control units. The modem will be
wired to Com 1 or Com 2. (For configuration of modems look at “MODEMS”).
Both: Use this setting if you have both a direct wire and a modem configuration, also if this
setting is used then a Bus Mouse is required.
Comport
Use this to select the comport that the controllers are wired to. You may use Com 1 or Com 2
for this software. (Com 3 and Com 4 are not supported.)
Baud Rate
Use this to select the baud rate for the software to communicate with the controllers. The
standard factory settings are:
Baud Rate:
9600
Bit Length:
8 Bit
Parity:
None
Note: You may also select 2400 Baud, but do not forget you must also set the jumpers on the
control units.
Communication Delay
This setting is used to set the length of time that the system will wait for a response to request
for information. One unit = 1/10th of a second. The standard setting is 30 (or 3 seconds).
This setting also allows for delay in long distance modem communications. (Note: If you
experience problems downloading the card database, then you may have to increase this
value in increments of 10).
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Comport ON/OFF
This is to turn the communication ports “ON” (polling of panels on, however, when first setting
up the software database, set comport to “OFF” (polling of panels off). This will allow you to
program the system without any communication errors. (Note: When running the software,
while comport is Off, the communication heading will be deactivated (not highlighted). After
programming system database, change Comport back to “ON”).
Initializing String
Use this setting to set up the modem configuration at the PC. The default string is set at
AT&F0&K0&D0S0=1. (Note: Do not forget to configure the remote modem to
AT&F0&K0S0=1.) The strings above are for KEYSCAN MC9600 & MC33H Modems. Some
other modems may require modifications to the initializing strings. For more information, look
at Modems pg.
Creating and Managing Sites
Selecting a site establishes communication with the Access Control Unit (Units) in that
network, allowing you to begin listing operational parameters for the entire system. Your
software can be set up for either single or multiple sites. Correspondingly, single or multiple
databases are set up in the same way.
Setting Up a Site
Site Name
Site ID
Number of Units
Modems
Unit Setup
Setting Up a Site
Use this to identify your Site’s Name, where to store your database, the location of the site and
people to contact should an emergency occur at the site. This is generally done once when
the system is/was installed, or if you are adding units to the existing site or a new location.
To access the Site Information Screen, Click on
Database & Select Database Mangement, then
Select Site Information.
Site Name
Use the Site Name to identify the name of the site that you
are setting up. This name will be automatically displayed
at the top of the screen when you select this site to work
on. Eg. enter your site’s name (up to 30 characters) XYZ
Corporation. This name will be displayed at the top of
your screen for quick reference.
Setting up your Site Information Screen:
Click on Name box and enter your site’s name.
Click Location box and enter the site’s location.
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Click X-Street box (cross streets) and enter a cross street
Click Address box and enter the address of your site.
Click Tel# box and enter the site’s phone number.
Click on Fax# box and enter the site’s fax number.
Click on Note box and enter any extra data (up to 150 characters).
Click on Contact Info button and enter specific contact names, phone numbers and extensions,
as well as emergency names, phone numbers and extensions — handy for quick reference.
Site ID
Use Site ID to setup and identify the location where your database and sites transactions will
be stored. This will be located in your Sys34win folder, under the keydata directory. Note a
maximum of eight characters is allowed. Do not enter spaces. Examples are OFFICE or
XYZCORP. Your Site ID must not change after it is established because it is vital to your
database entries.
Number of Units
Use Number of Units to specify how many access controllers you have on the site. You do not
have to fill this in because it will automatically be generated when you add Units. You can
have a combination of 2, 4 or 8 Reader Units (controlling up to 256 doors) to a maximum of 32
Door Units and 10 elevator Units per site.
Modems
Use Select Modem if your system will be communicating via modems.
To activate you must setup a remote site under Comm port settings.
Then Click on the box at the left of modem.
At the Modem #, enter your modem’s remote site telephone number.
Your modem will call this site when you select it under, Select Site.
Use the Com Info Button at the right to display your current Communication information
including your Com port’s baud rate, bit, parity and if you are using modem’s whether your
modem is on a touch-tone phone line. For Modem’s a standard rate of 9600 baud, 8 bit and
No parity is only supported.
*You can also set up the Activity Collection for the Remote site to download information to the
Host P.C. Select No Collection (therefore system will dump transactions only when you are
online with the site); Capacity Only (this will allow you to specify the amount of activity to buffer
before calling the host PC and dump the transactions) or Time/Capacity (this will dump at a
specific time or when the capacity of the transaction have been reached. Note: Software
needs to be running for download to take place.
Unit Setup
Use Unit Setup to setup the type of access control
units you have on this site and remote unit modem
setup..
Click ‘Unit Setup’ at the top right. This screen allows
you to set up the parameters for each of your Access
Control Units.
Initialization String:
Use the Initializing String for remote modem setup.
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An initializing string of (AT&F1S0=1&K0) automatically appears if you are using modems.
(This string is Keyscan MC9600 Modems. (For additional information see Modems Pg. #.)
Auto Dial:
Use Auto Dial to enter the Host PC’s phone command and number. For example you would
enter “ATDT 905 420 7522”. This will cause the remote site to dial the host PC for an alarm or
the transaction activity to download.
Unit Type:
Use Unit Type to set up the characteristics of your Units for the site.
Click the Unit type that applies to your particular system. (The bottom three “EC” Units refer to
Elevator Access Control Units).
NOTE: Each Unit will be numbered in their sequence of installation. For example, if the
first Unit selected is a CA-8000 (eight reader Unit), its doors will be doors 1 to 8 on the
cardholder and group database, your next unit is a CA-200 (two reader unit), its doors
will be 9 to 10 on the cardholder and group database.
Once you have selected your Unit Type,
Unit ID:
Click Unit ID to identify the Unit from the other units installed.
Enter the units name to a maximum of six characters no spaces. For example: Unit1 or
ACU1.
Serial#:
The Serial # is the identity of the specific controller. It consists of a letter and a four-digit
number eg. M1421. The serial numbers are found on the main System Prom on the circuit
board of each Unit.
Click on Serial #.
Enter your unit’s serial number. (Note: Only Units with the Serial # L1000 or higher are
compatible with Keyscan System III software). The Unit serial number must be correct in order
for your software to communicate to the Unit.
Password:
This password is used to sign on for clearance before the software communicates to the Units.
Click on Password and enter up to seven characters. Although the Password doesn’t have to
be the same for each Unit, it is recommended.
Note: The Unit’s default password is “KEYSCAN”). Do not change the password. Leave it at
the default “KEYSCAN” for the initial upload, then you can change it after.
Click Add, to save and set up the first Unit.
The unit that was just added will be displayed in the box below. It will display the Unit Type,
Unit ID, Serial #, and Password.
Protocol:
Use the Protocol key to select the card reader protocols. This should only be used if you are
using WSSKP-1 keypads only with NO Readers.
Click on Protocols.
You will have displayed two choices: Reader Default or WKP-1 Default.
Select the appropriate one.
Standard Reader Default protocol includes:
Code 1 = 003
(for the Wiegand Reader format)
Code 2 = 132
Code 3 = 002
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Code 4 = 204.
For the WKP-1 keypad Default protocol includes:
Code 1 = 002
Code 2 = 204
Code 3 = 000
Code 4 = 000.
(Note: Your installer will determine the correct protocols; please do not change the codes
once they are setup). WKP-1 format is selected only when WKP-1 keypads are used on a site
and you wish to select your own PIN numbers).
Click Return to go back to Unit Setup.
To assign your next Unit its information:
Select the unit type.
Then simply type over your previous information. When completed,
Click Add and continue on as needed.
Should you need to remove a Unit, highlight it in the box below.
Click Remove.
Click Return when you have finished inputting all your Units on the site.
Click Save. When all your site’s information has been setup.
To retrieve your site’s information,
Click on the right arrow beside the Name and select your site.
Click Retrieve. This will bring up that site’s information.
Use Delete, if you wish to delete a particular site from your system.
Use Clear to blank or empty the screen, allowing you to enter a new site or select a stored site.
(NOTE: This key clears the display only; it doesn’t delete the data.)
When finished inputting entries or changes,
Click Exit. You will be asked whether you want to save your changes. If you have not saved
them already, Click Yes.
Completing Door Unit Information
Once your Site Information is completed, you may proceed to program your individual Access
Control Unit information.
At the Main Menu, go to File
or and click Select Site. (NOTE: This step is
unnecessary if your site has been set up already.) The Site Selection window lets you know
which Site you are working on. You can enter a new site or scroll down (using the down arrow
key) and select another site. Click OK when finished.
You are now Ready to Program your Access Control Unit(s) information.
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PROGRAM YOUR DOOR CONTROL UNITS
Click on Database, Database Management & Door Controllers or Click on
your way down the list, starting with: Set Door & Input Names.
Set Door & Input Names
Set Reader Names & Assignments
Set Auxiliary Output Names
Door Timer Setup
Keypad/Reader Access Setup
Set Door Time Zones
Set Door Group Access
Assign Time Zone to Doors/Outputs
Assign Time Zone to Auxiliary Inputs
Assign Time Zone to Supervised
Inputs
Assign Time Zone to
Readers/Keypads
Assign Output to Door Alarms
Assign Outputs to Auxiliary Inputs
Assign Outputs to Supervised Inputs
Set Alarm Response Instructions
Set Alarm Inputs’ Graphical Locations
then work
Set Door & Input Names
This form allows you to program your Doors and their Input Names.
Select the first menu item, Set Door & Input Names.
A Unit ID window will appear. Scroll down and select the appropriate Unit.
Click OK.
Enter the number of doors that correspond to your selected Unit. (refer to table below)
Enter the number of auxiliary inputs that correspond to your Unit. (refer to table below)
(This tells the software how many doors and auxiliary inputs are in use.)
The maximum number of doors is 8 per Unit; the maximum number of auxiliary inputs is 16 per
Unit. The maximum number of supervised inputs is 64 per Unit.
Click OK when you have completed this table.
Doors
Auxiliary
Inputs
CA- 200
2
8
CA-4000
4
16
CA-8000
8
16
Unit
Supervised
Inputs (OPT)
Standard
Outputs
Optional
Outputs
2
4
32/64 or 255
4
255
32/64 or 255
8
255
None
Label your door alarms and auxiliary inputs so that, in the event of an alarm condition or
when activity such as a card transaction occurs at a door, the name and location will
appear in the Alarm File window at the bottom of the Main Menu or the On line Transaction
menu.
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Label your Door Alarm Names to a maximum of 15 characters.
(For example you may decide to call DR#01 (door #1) Front Door and DR#02 Staff Entrance,.)
Label your Auxiliary Input Names and Supervised Input Names (to a maximum of 15
characters) in the same way. (For example, AI#01 (auxiliary input #1) may be called West
Exit, AI#02 may be called East Exit, and SI#03 (supervised input) may be called Stairway Exit.)
Once you have labeled door alarm and input names.
Click OK to save.
If you have another Access Control Unit working on system, repeat the procedure as often as
necessary.
If you do not have additional Units, click Exit to return to the Main Menu.
Set Reader Names & Assignments
This form allows you to program your card readers and the operation. A reader can be
assigned to one door. If only one reader is assigned to one door, the reader name and door
output name should match. In most cases, the card reader’s name will match the door output
name. If In/Out readers are on the same door, both readers that are being used should match
the door output number.
Click Set Reader Names & Assignments.
Select the Unit and click OK.
Program Reader Names:
Click on the Reader name box.
Delete the default reader name & type in the
Reader Name or Select Copy All Names, to
automatically copy the door output names to the
Reader Name.
Generally it should match the Door output name,
except if using IN and OUT readers for a door(s).
Indicate whether the card reader is an In reader or
an Out reader by clicking the appropriate box.
Repeat for all the Reader names on that unit if
they are different from your door outputs.
If you have In/Out readers:
Assign a reader as your In reader and the other reader as your Out reader.
Double Click on the door output box.
Double click on the Door output name that you want to activate for the In reader.
Repeat the above procedure for the Out reader to also trigger the same Door output.
This will control a single door relay and door contact.
E.g. For an “In door” reader, Reader One is assigned to door output #1 and is labeled as IN.
For an Out reader, Reader Two is also assigned to door output #1 and is labeled OUT.
Anti-Passback Setup:
By selecting AP this prevents a card from being used twice on the same reader. This prevents
a cardholder from “passing back” their card to another individual to enter the site. AP is often
used in high security sites and parking garages.
The AP (Anti-Passback) feature is used when there are card readers on the inside and outside
of a door, and it is local to the Unit.
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Click on AP, if the feature applies to your system. Note: AP must be selected for both
Readers.
When you have inputted your card reader information, click OK to save and exit.
Set Auxiliary Output Names
They may be used to direct access control alarms to intrusion devices, or sound an audible, or
trigger a VCR to start recording, or used to secure a locking device such as a door and etc.
Note: Outputs are defined by your installer.
To set Auxiliary Output Names:
1. Click Set Auxiliary Output Names.
2. Select a Unit from list and click OK button.
3. Enter the auxiliary output names according to auxiliary
output number. This screen allows you to label your
auxiliary outputs (up to 15 characters) to a maximum of 8
per Unit. (Note only 6 outputs are available for a CA200).
4. Click OK.
To view Auxiliary Output Names:
1. Click Set Auxiliary Output Names.
2. Select a Unit from list and click OK button.
3. Click Cancel.
Door Timer Setup
This feature allows you to program the amount of time that a door can stay open after a valid
read, and the amount of time that a door can be held open before an alarm will generate.
Click Door Timer Setup. Select the Unit you wish to work with.
Each window indicates a specific door and will have its name dispalyed.
The Strike Timer indicates the amount of time
necessary for a card holder to enter or exit
through a door. It can be set from three to 99
seconds. In most cases, however, a standard of
five seconds is used. If the door closes before the
timer has expired, the door will automatically lock.
Click on the Strike Timer box.
Delete the default of 5 seconds.
Enter a number from 2 to 99. (For special door
timer feature refer to the end of topic).
The Hold-open Timer is the amount of time allowed after the original programmable time in
the Strike Timer has expired before a Held open alarm will be transmitted. When the door is
opened, the system starts the door held-open timer immediately. If the door remains open
after the Hold-open Timer expires, a door held-open alarm will trigger. The Hold-open Timer
can be set from one to 99 seconds.
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Click on the Held Open Timer box.
Delete the default of 25 seconds.
Enter a number from 1 to 99.
Note: For door timer setup, you may enter 00 for a time, by doing this you create the door relay
to toggle states when a valid card is presented. The door relay will remain in that state until
another valid card is presented. This feature can be used to turn on and off devices, arm and
disarm an alarm system and etc.
Door Mode is used to select the operation of that door.
Double click on Door Mode to display the three modes.
A screen will come up with the three choices:
[1] Request-To-Exit unlocks door and shunts door contact.
[2] Request-To-Exit shunts door contact only.
[3] Free Egress, Door-Held-Open alarm only.
Click on “( )” to select the mode. Click “OK” to save and exit.
Complete the screen as needed and press Ok.
Press Exit to cancel your changes and exit.
Keypad/Reader Access Setup
This sets up the your Card Reader and Keypad operation for that door. You may select: Card
or Keypad, Card only, and Card and Keypad.
Click Keypad/Reader Access.
Select the Unit.
Click OK.
Double click on the Keypad Reader Name
Displayed on the screen will be the three modes.
Double Click on a mode relating to your installation
and press Enter.
Click OK to save and exit.
These modes can be assigned time zones for when this operation is to occur. This is setup
under Assign timezones to readers/keypads. Refer to pg. #65.
NOTE: The user must enter their PIN number first by pressing the star key (* ),their five-digit
PIN and the pound (#) key, and then presenting their card to the reader. ( For more
information on card use, see “Using Security Cards,” in the Basic Concepts chapter).
Set Door Time Zones
Your door time zone database allows you to set different automatic functions for your system.
For example, you can assign a time zone to:
any door so that it automatically locks or unlocks at a pre-programmed time
any group of cardholders so that they have access to certain doors at certain times
arm and disarm auxiliary inputs and supervised inputs
change the status of auxiliary outputs
change the modes of your keypad / card reader operation
(Note: This feature controls door controllers only. Time zones involving elevator function are
outlined in the section called “Elevator Time Zones”.)
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All time zones are in military time (24-hour clock). You may select times from 00:01 which is
one minute after midnight to 23:59 which is one minute before midnight. The time, 00:00 is
considered “no time” and may be used to indicate no changes to a schedule.
Two Hundred & Fifty Six (256) time zones exist per unit or site. Within a time zone, you can
create up to Sixteen (16) assigned time schedules & three Holiday types.
Click Set Door Time Zones.
You may also use the Door Time Zones Hot Button.
Enter under TZ# a number from 1 to 255.
Enter a Time Zone Name to describe it. Eg. MONFRI REGULAR DAY.
Then enter your time schedule for a particular Unit, from Monday through to Sunday, including
holidays. You may use the Copy buttons to quickly program the same times for that schedule.
For example, if you want to program a time zone for doors to unlock at 9 a.m. (09:00) and
lock at 5 p.m. (17:00) Monday through Friday, enter the number 1 in TZ#, enter Unlock
Doors under Time Zone Name. Go to Top schedule under Monday and key in 09:00 (your
start time on top) and 17:00 (your end time at bottom). Colons will appear automatically. In
most cases, one time zone will be assigned to one schedule.
However, if you want to lock and unlock a door more than once a day (multiple
assignments), you would use multiple schedule to do that. (For example, if you want to
unlock a door at 09:00 and lock it at 12:00 you would assign it to schedule 1 and unlock it
again at 13:00 and relock it at 17:00, you would use schedule 2.)
Use Holiday Time schedule(s) for the system to automatically scan the data in the Holiday’s
programmed to find matching holidays. When it finds a match, your usual pre-programmed
time zone will be disregarded and the Holiday Time schedule which is programmed will come
into effect.
For example, if a holiday falls on Monday, June 1st and your doors are normally programmed
to unlock at 09:00, but you’ve indicated that this date is a holiday in your holiday schedule, the
software will scan your holiday time schedule, should it be set with all 00:00, then this data is
received and the doors will remain locked all day. However should a time be programmed into
your holiday time schedule then it would follow the time.
First Person In
Clicking on First Person In allows a door that is assigned to this time zone not to unlock until
the first valid cardholder enters the premise after the start time schedule. This feature is
selected per time zone and can be used in situations where cardholders are delayed for work,
and you do not want your doors to unlock until someone arrives at your site and enters the
premise after the start time of the schedule.
You may also use a time zone with First Person In for group access, therefore those
cardholders may be denied access until someone, such as a supervisor enters the premises
with valid access after the start schedule to enable their time zone schedule.
Note: When adding New Units to your system at a later time, the global time zones must be
re-saved and uploaded to the controller(s).
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Set Door Group Access
Door Group Access is used to set up times for accessing a door or doors to a particular group
of cardholders. Cardholders can be grouped into categories such as managers, cleaners, parttime staff etc. You have up to maximum of 512 groups. Your time options include 24-hour
access, No access and your programmed time zone that you had created.
Your Door Groups are listed verticaly on the left hand side The numbers displayed horizontally
on top, list all of the specific readers assigned on the
system.
Click Set Door Group Access, (This feature can also be
selected via the “hot button” on the Main Menu).
To make or change a group name:
Double click on the Group name field.
Enter your group’s name. Eg. Managers, Sales, Accounting, etc.
Click on OK to accept the group’s name.
To assign or change the time of access to a reader:
Click on the Reader number that is horizontally affiliated with the group name.
Displayed in the Reader Box located at the top left corner will be the reader name.
If this is the correct reader, then Double click on the box.
A Time Zone Option screen will appear, allowing you to select options such as 24-hour
Access, No Access, and your pre-programmed Time Zones. Note: Displayed below will be the
time schedules associated with that time zone.
Click on the time schedule you want for that group of people to access that reader.
Click on OK to accept.
You will return to main door group Access menu and the reader you had selected will display
the time schedule you had chosen.
Continue for other readers and groups.
When completed Click OK to accept or Cancel to void the changes just made.
To duplicate a time zone vertically or horizontally (and save re-inputting time), click on the
reader number on top for vertical and click on door group number on left side for horizontal, by
doing this it will duplicate the time schedule assigned to all readers in that group. You may
also click and drag the mouse to select several doors and groups. Note: If the time zone
selected is not global in all controllers you will be prompted this and asked if you wish to
continue. Click OK to accept or Cancel to void.
Assign Time Zone to Doors/Outputs
This feature allows you to do two things, assign a time zone to a door so it will automatically
unlock and lock at a specific time, and assign a time zone to an auxiliary output to turn off and
on at a specific time.
Click Assign Time Zone to Doors/Outputs.
On the left hand side you will have displayed vertically your units on the system up to 32, while
horizontally it will display the number of readers on that unit up to 8.
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To assign a time zone to a door to auto unlock and relock:
Click horizontally across the unit the door number you wish to assign a time schedule. The
reader name will appear on the top centre of
the menu.
If this is the correct reader, then Double click
on the box.
A Time Zone Option screen will appear,
allowing you to select options such as No
Zone (requires a card to be used all the time),
and your pre-programmed Time Zones. Note:
Displayed below will be the time schedules
associated with that time zone.
Click on the time schedule you want to have
unlock the door.
Click on OK to accept.
You will return to the door timezone menu. You will notice the time zone selected will be
displayed.
Continue for other Readers/Doors to automatically unlock and lock.
When completed Click OK to accept or Cancel to void the changes just made.
To set up the auxiliary outputs:
Click on Switch to Aux Outputs at the top right corner, the screen will change.
To assign a time zone to an Auxiliary output to auto turn off and on,
Click horizontally across the unit the aux output number you wish to assign a time schedule,
you will have the Aux Output name appears on the top centre of the menu.
If this is the correct aux output, then Double click on the box.
A Time Zone Option screen will appear, allowing you to select options such as No Zone (has
no effect), and your pre-programmed Time Zones. Note: Displayed below will be the time
schedules associated with that time zone.
Click on the time schedule you want to have turn on and off the aux output.
Click on OK to accept.
You will return to the aux output timezone menu. You will notice the time zone selected will be
displayed.
Continue for other aux outputs to automatically turn on and off.
When completed Click OK to accept or Cancel to void the changes just made.
Except in special cases, Auxiliary Outputs are not controlled by time zones. (Your installing
technician will determine whether it’s necessary for your system.)
Assign Time Zone to Auxiliary Inputs
Use this feature to automatically arm and disarm
auxiliary inputs according to the time zone selected.
Click Assign Time Zone to Auxiliary Inputs.
Click on the right arrow to select the Unit you wish to
work with.
Click OK.
The auxiliary input data screen will appear,
displaying your Auxiliary Input numbers, Auxiliary
Input names and the time zone affiliated with it.
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To assign or change a time zone for an AI input:
Double click on Auxiliary Inputs name.
A Time Zone Option screen will appear, allowing you to select options such as No Zone (has
no effect), and your pre-programmed Time Zones. Note: Displayed below will be the time
schedules associated with that time zone.
Click on the time schedule you want to have arm and disarm the Aux input.
Click on OK to accept.
Continue for other Auxiliary inputs.
Click OK to accept changes. Click Cancel to void changes.
Assign Time Zone to Supervised Inputs
Use this feature to automatically arm and disarm supervised inputs at designated times
depending upon your site’s security needs. (This is an option
and may not apply to your system).
Click, Assign Time Zone to Supervised Inputs.
Click on the right arrow to select the Unit you wish to work with.
Click OK.
A screen will appear listing SI (Supervised Input) numbers, SI
names and Time Zone affiliated with it.
To assign or change a time zone for an Supervised Input:
Double click on the Supervised Inputs name.
A Time Zone Option screen will appear, allowing you to select options such as No Zone (has
no effect), and your pre-programmed Time Zones. Note: Displayed below will be the time
schedules associated with that time zone.
Click on the time schedule you want to have arm and disarm the SI input.
Click on OK to accept.
Continue for other Supervised inputs.
Click on Next, to display the additional input cards.
Click Prev to go back to the previous set of inputs.
Click OK to accept changes. Click Cancel to void changes.
Assign Time Zone to Readers/Keypads
When you have a combination of a keypad and card
reader on your door, you can choose how you would
like them to work together: i.e.,
card only,card or keypad, or card and keypad.
For example, if your system uses both cards and
keypads, but you want cardholders to only use their
card during the day and require to use their card and
pin number for after hours, then you would select the
reader/keypad that you want to operate in this fashion,
select the time schedule suited for the operation, then
select under access zone on card only and under
access zone off select card and pin.
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Click Assign Time Zone to Readers/Keypads.
Click on the right arrow to select the Unit you wish to work with.
Click OK.
A screen will appear listing Keypad/Reader names, Time Zones, and the operation of the
keypad and reader when the Access Zone is On or Off.
To assign a timezone to affect the operation of the reader and keypad:
Double Click on the Time zone # that is associated with the Reader/Keypad Name.
A Time Zone Option screen will appear, allowing you to select options such as No Zone (has
no effect), and your pre-programmed Time Zones. Note: Displayed below will be the time
schedules associated with that time zone.
Click on the time schedule you want to have turn on and off the reader/keypad operation.
Click OK.
You may now key in which mode of operation you want for each door when the time zone is on
and off.
Double Click on Access: Zone ON.(This means when the time zone is on the cardholders will
have to use one of the choices below:
card only (can use their card to enter the premise)
card or keypad (can use either their card or pin number to enter the premise)
card and keypad (require cardholder to use their card and pin number to enter the premise,
generally used for higher security and for after hours use)
To select the mode of operation:
Double Click on one of the options.
Double Click on Access: Zone OFF. (This means when the time zone is off the cardholder will
have to use one of the choices below:
card only (can use their card to enter the premise)
card or keypad (can use either their card or pin number to enter the premise
card and keypad (require carholder to use their card and pin number to enter the premise,
generally used for higher security and for after hours use)
To select the mode of operation:
Double Click on one of the options.
When you have completed your changes for all your Reader/Keypad operation,
Click OK and changes will be saved.
Click Exit to return to the Main Menu and not save your changes.
Click Clear to blank out all your selections made and re-enter them.
Assign Output to Door Alarms
This screen allows you to assign an Auxiliary Output
for your Door Held Open(or Door Ajar) and Forced
Open Alarms.
Assign an output to a door alarm:
1. Click Assign Output to Door Alarms.
2. Select the Unit and click OK.
3. There are two types of door alarms that can be
43
4.
5.
6.
7.
assigned: (1) door alarms which are generated on a forced entry, (2) door held-open (or
door ajar) alarms which is generated when a door is held-open beyond the time
programmed in door timers. Each door alarm can be assigned to one specific output.
Double click on door name in door alarm column if you want to assign a forced entry alarm
to activate an output. A pop up window will appear. Select output and click OK. The output
number chosen will display on screen.
Double click on door name in door held-open (or door ajar) column if you want to assign a
door held-open alarm to activate an output. A pop up window will appear. Select output
and click OK. The output number chosen will display on screen.
Complete entries and click OK to save and exit
Select Cancel to exit without saving changes made.
Assign Output to Auxiliary Inputs
Use this feature to assign outputs to inputs, you assign
Auxiliary Input alarms to activate outputs when they are
in an alarm condition. Your installer should determine
your settings.
To assign Auxiliary Output to Auxiliary Inputs:
Click Assign Output to Auxiliary Inputs.
Select the Unit number and click OK.
Double click on the Alarm Input name.
Your Auxiliary output menu will be displayed.
Click on the appropriate Aux. Output box that you wish to trigger for this input.
You can also select No Output for no action.
Click OK to return to the Aux. Input menu.
Continue assigning your other Aux. Alarm Inputs with outputs.
Power Failure Alarm
The Power Failure Alarm allows you to assign power failure alarms to a selected output.
Double Click on the Power Failure Alarm Box.
Click on the appropriate Aux. Output you wish to trigger for a Power Fail Alarm.
Click OK to return to main Aux. Input menu.
Power Failure Delay
This feature allows you to ignore power failure alarms for a period of time specified in minutes.
This prevents short duration power interruptions from causing alarms.
Click on the Power Failure Delay.
Delete the default of 10 minutes, and Enter the time you wish to cause a Power Fail alarm upto
99 minutes.
Invalid Code
This feature is used when an invalid card or keypad code (unauthorized for entry) is
used/entered more than five times, triggering an Invalid Code alarm.
Double Click on the Invalid Code box.
Click on the appropriate Aux. Output you wish to trigger for an Invalid Code Alarm.
Click OK to return to main Aux. Input menu.
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Keypad Duress Output
This feature allows a cardholder to key in a “9” before his or her five-digit keypad code. When
this is done, an alarm is generated, alerting security that a forced entry may be in progress by
someone forcing an individual to key in his or her security code under duress. The alarm may
also activate a selected output. (The alarm automatically resets after 10 minutes.)
Double Click the Keypad Duress Output box.
Click on the appropriate Aux. Output you wish to trigger for a Keypad Duress Alarm.
Click OK to return to main Aux. Input menu.
A typical example for the keypad duress would be, to activate a signaling device to a central
or monitoring station. Therefore if a cardholder is in a duress situation and their normal PIN is
*41234#, they would key in *941234#. The door would unlock and a duress alarm would
activate.
When you have finished inputting your data, click OK to save.
Click Cancel to exit without saving changes.
Assign Output to Supervised Inputs
By assigning outputs to Supervised inputs, you assign
Supervised Input alarms to activate outputs in alarm conditions.
Your installer should determine your settings.
To Assign Aux. Outputs to Supervised Inputs:
Click Assign Outputs to Supervised Inputs
Select the Unit number and click OK.
Double click on the Supervised Alarm Input name.
Your Auxiliary output menu will be displayed.
Click on the appropriate Aux. Output box that you wish to
trigger for this input.
You can also select No Output for no action.
Click OK to return to the Supervised Alarm Input menu.
Continue assigning your other Supervised Alarm Inputs with outputs.
Click on Next to display an additional 33 to 64 Supervised inputs.
Click on Previous to return to your 1 to 32 Supervised inputs. Your installer will tell you how
many supervised inputs you have.
Click OK to save and exit.
Click Cancel to exit without saving.
Set Alarm Response Instructions
Alarm Response Instructions is a critical screen,
helping you alert the proper authorities in case of an
emergency.
Creating Alarm Response Instructions:
Click Set Alarm Response Instructions
Click on the left arrow on Unit ID.
Select the unit you wish to work on.
Click on the left arrow on Input Name and Double click on the Input name you wish to create
an alarm response instruction.
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Enter the information and instructions for this input. Note: You can key in different instructions
for every input name, making your Response Instructions very specific and comprehensive.
Click Save to save the entry.
Proceed to program other input’s. You will notice your previous data entry remains on the
screen, this allows you to re-use it for other inputs saving you from re-entering the data.
Use the Clear button to blank the screen.
Use Exit to return back to Main Program Menu.
To display an input’s information:
Use the Retrieve key to pull up information previously entered and saved.
Select Next to select your next point.
Click Prev to return to the previous point.
To delete an input’s information:
Click on the Unit ID, and select a unit.
Click on Input Name, and double click on the input name.
Click Retrieve, your data for that input will be displayed.
Click Delete, and the data will be deleted for that input.
Set Alarm Inputs’ Graphical Locations
This window allows you to assign a graphic to any door, auxiliary input and supervised input on
any Unit. NOTE: If you don’t create and import your graphic first, you cannot pull up a graphic
file when selected. For more information on graphics, see section “Creating and Importing
Graphics Pg. #.”64”
Click Set Alarm Inputs Graphical Locations.
Select a specific Unit and one of three input options:
Doors
Auxiliary inputs
Supervised inputs.
Select the option that you want to work with and click OK.
Program your graphics according to ID # and Input Name.
To select a Graphic File:
Double click on the graphic name.
Double click on the specific graphic file name.
Click on the co-ordinates box and your selected graphic will appear.
Click on your graphic where you wish to have a flashing dot (indicating the alarm) when it is
reviewed in alarm responses.
Press Enter to save the co-ordinates.
When you are finished for all your selections, click save (to save and exit),
Click exit to exit and not save your data.
Click Clear All to clear your co-ordinates that you have set.
Repeat the above procedures for the other selections.
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Completing Elevator Unit Information
Elevator Controller(s)
Elevator Controller(s) allow you to control cardholders access to specific floors at specific
times within your elevator system. Once your Door Controller(s) information is complete, enter
your Elevator Controller(s) data if you have elevators on your system.
In most cases, each elevator cab is equipped with a card reader. The cardholder presents a
card to the reader and presses the desired floor number as usual. If they have clearance to
that floor, they will be delivered there; if not, they will be denied access.
Click the first listing, Set Table Names.
Set Table Names
Assign Elevators to Tables
Set Floor Names
Floor Button Hold Timer
Set Table Time Zones
Assign Time Zones to Floors
Assign Floor Group Access
Set Table Names
This feature allows you to assign a specific name (of up to 20 characters) to elevator Units,
one through 10. Because elevators often have access to identical floors or may be in the
same tower rise, a name is essential to differentiate one elevator Unit from another.
Click Set Table Names.
To input a Unit name:
Click a Table number.
Enter the name. For example, Twin Tower 1or
Building 1.
Continue until all your elevator Units are named.
When you have completed inputting elevator Unit
names.
Click OK to save changes and to exit.
Click Cancel to exit without saving changes.
Click Clear to erase table names.
Assign Elevators to Tables
To begin assigning tables to your elevator units:
Click Assign Elevators to Tables.
Double click on the Elevator Unit that you wish to
assign a table.
Double click the table that you want to assign to it.
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(NOTE: The Default button assigns all elevators to Table 1).
When you have finished assigning elevators to tables, click OK to save and exit.
Click Cancel to exit without saving changes.
Set Floor Names
Click on Set Floor Names.
Select an Elevator table from one to ten.
Click View Elevators to view a listing of elevator Units
in that specific table. (When finished, press Esc.)
Click OK to assign names (up to 15 characters) to
specific elevator outputs (E0) in the Unit. For
example, E0#01 may be Basement; E0#02 may be
Parking Garage.
If you have an EC-2000, you can only assign up to 16
elevator outputs. (NOTE: The installer will provide a
list of settings for elevator outputs.)
Click View Elevators to review a list of the elevator
assigned to that table and the type of elevator
controller. (For example, Freight, EC-1000.)
When finished, press Esc.
Click Next Screen to display and name the additional 20 outputs, therefore totalling 40
outputs/floors.
Once completed, click Prev Screen to return to the first 20 outputs.
Click Clear to clear data from your screen.
Click OK to save changes and exit.
Click Cancel to exit without saving changes.
Click Exit to return to main program screen.
Floor Button Hold Timer
Use this to set up how long you wish to have the floor button to remain active for when a valid
card is presented.
Click Floor Button Hold Timer.
You can set the floor button hold timer by
entering an amount of time beside the
elevator unit.
The default provided is five seconds. (NOTE:
The amount of time that you input is
automatically multiplied by five. For example,
if you enter 5, your hold timer is programmed
for 25 seconds. You may enter up to 99
seconds or 8.25 minutes.)
When you have finished inputting your time.
Click OK to save and exit.
Click Cancel to exit without saving changes.
48
Set Table Time Zones
Similar to Door Time Zones, Elevator Time zones require you to enter your start and end
times, Monday through Sunday, including a Holiday schedule.
All time zones are in military time (24-hour clock). You may select times from 00:01 which is
one minute after midnight to 23:59 which is one
minute before midnight. The time, 00:00 is
considered “no time” and may be used to indicate
no changes to a schedule.
Eight time zones exist per elevator Unit. Within a
time zone, you have two pre-assigned schedules.
Click Set Table Time Zones.
Select your elevator table by clicking on the right
arrow from one through ten.
You may Click View Elevators to view a listing of
elevator Units in that specific table. Press Esc
when finished.
Click OK to view and program the time zone pertaining to the elevator table selected. (Note: If
there are Several Elevator Units programmed to this table, they will all conform to the time
zones programmed. Click on Unit ID to view the Units pertaining to this table.)
Press Esc to restore.
Enter under TZ# a number from 1 to 255.
Enter a Time Zone Name to describe it. Eg. Day Shift.
Select the Unit ID.
Then enter your time schedule for a particular Unit, from Monday through Sunday, including
holidays.
For example, if you want to program a time zone for the floors to unlock at 9 a.m. (09:00)
and lock at 5 p.m. (17:00) Monday through Friday, enter the number 1 in TZ#, enter Unlock
Floors under Time Zone Name. Go to Top schedule under Monday and key in 09:00 (your
start time on top) and 17:00 (your end time at bottom). Colons will appear automatically. In
most cases, one time zone will be assigned to one schedule.
However, if you want to lock and unlock a floor more than once a day (multiple
assignments), you would use both the Top and Bottom schedule to do that. (For example,
if you want to unlock a floor at 09:00 and lock it at 12:00 you would assign it to schedule1
and unlock it again at 13:00 and relock it at 17:00, you would use schedule 2.)
Use Holiday Time schedule for the system to automatically scan the data in the Holiday’s
programmed (see page 41) to find matching holidays. When it finds a match, your usual preprogrammed time zone will be disregarded and the Holiday Time schedule which is
programmed will come into effect.
For example, if a holiday falls on Monday, June 1st and your elevator floors are normally
programmed to unlock at 09:00, but you’ve indicated that this date is a holiday in your holiday
schedule, the software will scan your holiday time schedule, should it be set with all 00:00,then
this data is received and the floors will remain locked all day. However should a time be
programmed into your holiday time schedule then it would follow the time.
Once you have completed your time zone schedule,
Click Save to save and exit.
49
Use Clear to erase the screen.
Use Exit to exit the screen without saving changes.
Assign Time Zone to Floors
Use this to assign a time zone to a floor to be automatically unlock and lock so users don’t
require their card to access it during the schedule programmed but require a card to access it
outside the schedule.
Click on Assign Time Zone to Floors.
Select your elevator table by clicking on the right
arrow from one through ten.
You may Click View Elevators to view a listing of
elevator Units in that specific table. Press Esc
when finished.
Click OK .
The Floor data screen will appear, displaying your
Floor output numbers, floor names and the time
zone affiliated with it.
To assign or change a time zone for an
elevator floor:
Double click on the Floor name.
A Time Zone Option screen will appear, allowing
you to select options such as No Zone (has no
effect, locked at all times), and your preprogrammed Time Zones. Note: Displayed below will be the time schedules associated with
that time zone.
Click on the time schedule you want to have unlock and lock the floor.
Click on OK to accept.
Continue for other floors.
Click OK to accept changes. Click Cancel to void changes.
Assign Floor Group Access
Floor Group Access is similar to Door Group Access and is used to set up times for accessing
a floor or floors to a particular group of cardholders. Cardholders can be grouped into
categories such as managers, cleaners, part-time staff etc. You have up to maximum of 512
groups. Your time options include 24-hour access, No access and your programmed time
zone that you had created.
Your Floor Groups are listed verticaly on the left
hand side, the numbers displayed horizontally on
top, list the specific Floors assigned on the
system.
Click Assign Floor Group Access. (This feature
can also be selected via the “hot button” Floor
Group Access on the Main Menu).
Select your elevator table, one through ten.
Click View Elevators to view a listing of elevator
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Units in that specific table.
Click OK.
To make or change a group name:
Double click on the Group name field.
Enter your group’s name. Eg. Managers, Sales, Accounting, etc.
Click on OK to accept the group’s name.
To assign or change the time of access to a floor:
Click on the Floor number that is horizntally affiliated with the group name.
Displayed in the Floor Box located at the top left corner will be the Floor name.
If this is the correct floor, then Double click on the box.
A Time Zone Option screen will appear, allowing you to select options such as 24-hour
Access, No Access, and your pre-programmed Time Zones. Note: Displayed below will be the
time schedules associated with that time zone.
Click on the time schedule you want for that group of people to access that floor.
Click on OK to accept.
You will return to main Floor Group Access menu and the floor you had selected will display
the time schedule you had chosen.
Continue for other floors and groups.
When completed Click OK to accept or Cancel to void the changes just made.
To duplicate a time zone vertically or horizontally (and save re-inputting time), click on the floor
number on top for vertical and click on floor group number on left side for horizontal, by doing
this it will duplicate the time schedule assigned to all floors in that group. You may also click
and drag the mouse to select several floors and groups. Note: If the time zone selected is not
global in all controllers you will be prompted this and asked if you wish to continue.
Click OK to accept or Cancel to void.
51
Holiday Setup
This window allows you to input annual holidays. Enter
each holiday’s date and name. It is important to setup
Holidays and keep this feature updated because your
Holiday schedule overrides all other Time Zone
schedules. The software continuously scans data in the
Holiday file to match holidays. When it finds a match,
your usual pre-programmed time zone will be disregarded
and the holiday schedule which appears inHOL1. HOL2 or
HOL3 in your time schedules will come into effect.
For example, if a holiday falls on Monday, June 1st and your doors are normally programmed
to unlock at 09:00, (but you’ve indicated that this date is a holiday in your holiday schedule and
the HOL Type programmed has all 00:00’s), then the software will take note of this and keep
the doors in a locked position all day. However if there is a time in the HOL Type, then it will
follow the time associated with the HOL Type number to follow..
Click Database.
Click Database Management.
Click Holiday Setup or click
Enter the date of the holiday.
Enter the name of the holiday.
Enter the Holiday Number. HOL1, HOL2, HOL3
Click Add to add a holiday to your list.
To Delete a holiday, Click on the holiday.
Click Delete. You can also delete all listings by clicking Delete All.
Click OK to return to the Database Management Main Menu.
NOTE: Remember to upload your database to implement changes.
Daylight Savings Setup
Use this to setup Daylight Savings time, so that the system automatically adjusts the time
accordingly.
Click Database and select Daylight Savings Setup.
If applicable, key in the day, month and year that Daylight Savings Time
begins and ends in your area.
Click on the Default Button which sets it according to North American
Savings Time.
Once you have indicated these two dates, your software will automatically
adjust for the time change, ensuring accuracy.
Click OK to save changes and return to the Database Management Main
Menu. (NOTE: Remember to upload your database to implement
changes).
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Master PIN Setup
This window allows you to change and save a master PIN (Personal Identification Number), by
doing this all user’s PIN numbers will be changed, this is especially useful in emergency
situations when all cardholder PINs need to be changed immediately.
Click Database,
Select Database Management and,
Click Master PIN Setup.
Select a number from 00001 to 65,535, but make note of your
old PIN if you want to restore it later. The default PIN is 0.
(Warning: If you change the PIN number, all PINs will change.)
Click Exit to return to the Database Management menu.
53
Uploading Database
Selective Database Update
Use this feature to allow you to upload individual parameters or your complete database
including cards, or just the changes, time zones, groups, Unit parameters and clock times to
the Units on your system.
At the Main Menu.
Select Database.
Click Selective Database Update.
Make a selection(s) by clicking on the left hand box beside the parameter you wish to send.
Click OK. A screen detailing the uploading procedure will appear.
You will also find on this screen a Test button. Use this to verify ACU communication.
Click Test.
A message will appear beside your ACU’s.
OK=ACU’s are communicating
NO RESPONSE=ACU’s not on line, problem with communication
INVALID PASSWORD=ACU’s password does not match site Info password
PASSWORD NOT UPDATED=ACU’S password has been modified in the site information but
not uploaded.
CAN’T SEND DATA=Comport on PC faulty or not active.
Click Exit to return to the Main Menu.
Update Database Changes
Use this feature to upload your database changes only.
At the Main Menu select Database and,
Click on Update Database Changes or Click on
Click Cancel to terminate updating.
Note: “Needs Data Upload” will appear on
the Main Menu in the top centre of the Alarm
List Screen, when changes have been made
to the database. To get rid of “Needs Data
Upload” message update database to
controllers.
54
System Report
System Report allows you to save to a file or print a hard copy of your system’s parameters
which have been programmed into the software such as holiday schedules and door and
elevator Unit information.
Select Database.
Click Database Management.
Click System Report or click on
Select the Site Name by clicking on the right arrow that you wish to print.
Click OK. A screen will be displayed with all your units selected and all parameters checked
off to print or save to a file.
Double click on the selected units on the right hand side to have them deselected not to print
or save to a file.
Click on the parameters to remove the check mark so these parameters will not print or save to
a file.
Click Print. NOTE: Ensure your printer is in the ‘On’ position.
Click on Save to File. This will save the system report to your specified path. Default is
C:\sys34win\keydata\siteid\sitesys.rpt.
When you have completed printing or saving a report, click Exit.
55
Section 4: Compiling Your Card Database
This screen lists your total cardholder records and allows you to make changes, add and find
cards, or sort, delete and print cards.
In the Main Menu,
Click Database .
Click Database Management.
Click Card Data or the “Hot Button” Add/Del Cardholder.
Compiling your Card Database
Before you begin inputting cardholder names, numbers and data, it is important to work from a
complete list of cardholder information detailing cardholder names, groups etc.
Card Option Setup
Adding New Cards
Block Load Cards
Change a Card
Find a Card
Sort Cards
Delete a Card
Visitor Card
Print Cards
Card Option Setup
Use Card Option setup to create additional programmable fields, eg. Department, Parking
Space, Extension, etc. (This is generally setup once.)
Click Database.
Click Database Management.
Click Card Option Setup.
Enter the number of field labels you want. You can have up to 10 fields of up to 20 characters
each. When you have determined your fields, Click OK. Click Cancel to exit without saving
changes.
Type in the headings that you want.
Once you have finished, click OK to save. Click Cancel to exit without saving changes.
Your card database will be displayed.
56
Adding New Cards
This allows you to add New Card User to your systems database.
Click Database
Select Database Management
Click Card Data or click Add/Del Cardholder “Hot
Button”.
You will have displayed:
Name
Card or Kwik Key
Batch
PIN
Door Group
Elevator Group
(NOTE: Elevator is only listed if you have elevators on your system.)
Click on ADD to begin to add new cardholders.
Enter the name of your cardholder (Last Name First and initial, up to 16 characters. Use one
of the Optional Fields for First Name))
Enter their card number (up to five numbers). In most cases, the card number is the last 5digit number printed on each card. (Note: You may want to use a test name and card number
to ensure that your database is operating and saving properly.)
Enter the Batch Number, this is a 3-digit number located on the card (or package of cards). It
is a facility code, similar to a telephone area code, which further classifies your cardholder’s
record. It must range from 0 to 255.
You do not Enter a PIN number, this is automatically calculated when the card number is
entered. The PIN is the number that the cardholder keys into keypads. (NOTE: If you use the
Keyscan manufactured WSSKP1 keypads only, you can program your own keypad codes by
entering your PIN in the card area from 1 to 65,000. For more information, see Card Reader
Protocols under Setting Up A Site).
Enter the cardholder’s Door Access Group number from 01 to 512. This was created under
Door Group Access.
Enter the cardholder’s Elevator Access Group number from 01 to 512. This was created under
Elevator Group Access. For example, Group 01 may represent all the managers or employees
from a specific company. Elevator groups will not appear unless elevator Units are on your
system).
Enter the cardholder’s data in each of the other optional fields that you had created.
Click Save and your card will be saved to the database.
Entering A Kwik key (or tag) is similar to a card and has a serial number printed on the back.
Enter the name of your cardholder (last name first and initial, up to 16 characters)
To input a Kwik key number,
Type “S “(for serial number) under Card field and enter the serial number on the tag.
Eg.17BA354
Click OK.
Now enter your cardholder data in each of the other optional fields that you had created.
Click Save and your card will be saved to the database.
Use Clear to erase the data from your screen and re enter new data to find.
Click Exit to return to the Main Menu.
57
(NOTE: If a card is lost or stolen, you can either delete the card from the database or place it
in a group. For example, designate Group 512 to deny access to all doors and program a lost
or stolen card into this group. If a user attempts to gain access, the software will record that
someone attempted to use the card, allowing you more control over access).
Block Load Cards
This is where you can Block load several consecutively numbered cards. You can specify how
many cards to be Block loaded into a certain Door Group and Elevator Group(if this pertains to
your site). By doing this all you need to do is go in and change the names of these cards and
not enter the Card, Batch and Group Numbers.
Click on Add Block.
Enter the Batch Number of the cards.
Enter the Start number of the first Card number.
Then enter the number of cards you want in each group.
Then create a name to load all the cards under or,
Click on use default Group Names.
Click Add, your cards are now added to the database and all you need to do is change the
names.
Example: Cards must be in Sequential Order. The cards are numbered from 18525 to 18625.
The Batch # is 001. I require 25 cards to be in Door Group #1, 50 cards in Door Group #3 and
25 cards in Door Group #7. Therefore, I will enter the start # of the cards(18525), the batch
#(001), then I will enter the number of cards to be added to the Door Group numbers(25 in
Group #1,50 in Group #3,and 25 in Group #7). I will then create a name or use the Default
Group Name for the cards. Click ADD. Your cards are now added to the database and all you
need to do is change the names. Note: DON’T FORGET TO UPLOAD THE CARDS.
Note: If using this utility for creating PIN numbers and the Master PIN has been changed,
then you must Change the Master PIN to 0 to recalculate the PIN’s, then Change the Master
PIN back to what it was. E.g. My Master PIN=2, then I must Change it to 0 to recalculate the
PIN’s, then Change the Master PIN back to 2.
Change a Card
Use Change to modify or update an existing card.
Select a cardholder that you wish to modify or change by highlighting it or you may use Find.
Click Change.
Make your changes.
Click Save.
Click Exit to return to main card menu.
Use Restore should you wish to restore the card information you had just changed or modified.
Use Next to obtain the next card.
Find a Card
Use Find to find a specific cardholder in the database. For example, enter Allen in the Name
field.
Click Find. If Allen is in your database, the software will find that entry and all its programmed
data fields.
Use Find Changes to locate cards that are (N) new, (D)
deleted or (U) updated and haven’t been uploaded to your
Units.
Click Find, Click on Find Changes. All your updated or new cards will be displayed.
58
Sort Cards
Use Sort to sort your Card database.
Click on Sort.
Click on the right arrow.
Select one of the predefined fields or one of your 10 programmable optional fields.
Click OK to sort your card database.
Use Cancel to return to main card menu.
Delete a Card
Use Delete to delete a cardholder from the database and the system.
Select the card you wish to delete by highlighting it or use Find to locate the card.
Click Delete. A D will appear on the left side of the card.
I you made a mistake you will notice the Delete button now says Undelete.
Click Undelete to keep the card active. A U will appear on the left side of the card.
Activate Card
Use Visitor cards for visitors, contractors, temporary employees to access only the doors
permitted for a date frame.
At Cardholder menu, Click on Activate Card, the
Card Activation Options menu Appears.
Click on Deactivate Cart to disable from system.
Click on Activate Date Options to set up Start & End
date for the card to begin working and then be
deactivated.
Note: All Cards entered are defaulted to active. If
you wish to change then you select the Card Activate feature.
Cards become Active at Midnight and Deactivate on Midnight on the Start & Stop dates.
Print Card Database
Use Print to print a hard copy of your card database.
Click Print.
Select either:
Name, Card, Batch, and Group or,
Name, Card, Batch, Pin, and Group or,
All Data Fields.
Click OK to print.
Click Cancel o return to main card menu.
(Note: Ensure your printer is on.)
59
Section 5: Technical
Glossary of Terms
Creating & Importing Graphics
How to Use Your Card
Modems
Tape Drives and Network/Servers
Making a Backup of your Database
60
Glossary of Terms
A
Access Control Unit (Unit)
Each Unit on your system works like a mini computer, sending and receiving data from
software, security cards, card readers and keypads.
Alarm List
An Alarm List displays alarms pending and alarms on hold, providing you with alarm
descriptions, locations and times — the oldest listed first.
Autoexec.bat
This is a batch file containing instructions for DOS to carry out once it completes start-up
procedures. (You can use this file to have your computer perform automatic functions).
B
Batch file
This text file automatically enacts a series of DOS commands (once you type a command at
the DOS prompt).
Baud rate
This is the speed that a modem sends and receives data.
C
Cards (Security cards)
Each security card is coded with a specific access number. To enter or exit doors, cardholders
present their cards to a card reader near the door.
Cardholder
The name of a security card user programmed into the software’s database.
Card reader
Readers are usually mounted beside a door, requiring that cardholders present their cards to
its mechanism in order to enter or exit.
Config.sys
Also known as a configuration file, this text file contains instructions that inform DOS of the
specific functions of your computer.
D
Default
Default is a specific command that your DOS system refers to and accesses automatically
without intervention from the user.
DOS
An acronym for Disk Operating System. DOS underlies Windows 3.1.
E
F
Function keys
Function keys are located on your keyboard and include the F keys (F1 through 12), arrow
keys, tab and space bar.
61
G
H
I
J
K
Keypad
A keypad, usually mounted beside a door, is used in conjunction with a card reader.
Cardholders key in their PINs (a personal five-digit code) to enter or exit, and then present
their cards to a card reader.
Kwik Key
A keypad, usually mounted beside a door, is used in conjunction with a card reader.
Cardholders key in their PINs (a personal five-digit code) to enter or exit, and then present
their cards to a card reader.
L
LAN
Local area network
M
Modem
Short for modulator/demodulator, your modem connects your computer to a standard phone
line, allowing you to send and receive up-to-the-second data.
Mouse (serial or bus)
A hand-held device that helps you move through the software and its various menus, fields
and screens.
N
O
P
Parity
This is an extra bit that modems send with each character to check the accuracy of each
character. Types of parity include even, odd, no parity, space and mark.
Password
A personal code keyed into the computer. Your password enables you to gain access to
certain functions.
PC
A personal computer.
Peripheral
Peripherals are add-on devices for computers such as printers or modems.
PIN
An acronym for Personal Identification Number, a PIN in the {sysname0} system is a five-digit
code entered into a keypad by a cardholder.
Port
A port is an output on a processor where a peripheral or communications device is inputted.
Q
62
R
RAM
An acronym for Random Access Memory. RAM is a memory storage system where data is
temporarily stored and retrieved as you work.
Reader (See Card reader)
Readers are usually mounted beside a door, requiring that cardholders present their cards to
its mechanism in order to enter or exit.
S
Scrolling
When you scroll, you use your function keys or mouse to move up and down through lists of
data.
Shunt
To switch or bypass an electrical current or impulse.
Software
This is a package of specially designed instructions or information that tells your computer
what to do and provides you with data or specialized computing abilities.
Subdirectory
Subdirectories are contained within larger directories and are used to organize and store data.
SVGA monitor
A color monitor, SVGA stands for super video graphics adapter.
System
An single or collection of single items (in this context it would generally be hardware or
software) designed or connected to perform a specific task or tasks. For example, an office
building would have most of electrical, heating & air-conditioning, fire prevention, security and
access control systems.
T
Time Zone
A time zone is a programmable period of time that allows or denies cardholders’ access, locks
and unlocks doors or outputs, or arms and disarms inputs or supervised inputs.
U
Unit
See Access Control Unit.
V
Visitor’s Card
A keypad, usually mounted beside a door, is used in conjunction with a card reader.
Cardholders key in their PINs (a personal five-digit code) to enter or exit, and then present
their cards to a card reader.
W
WAN
Wide Area Network. Multiple LAN linked together.
63
Windows
The Microsoft “Windows” Operating System (OS). Several versions exist. Your Keyscan
System software is Windows-based. Generically, windows are the rectangular areas of the
graphical computer interface that display information and/or allow the user to input commands
(via keyboard or mouse).
Windows 3.1, 3.11, 95, 98,NT, 2000
Variations of Windows OS. 3.1 & 3.11 are 16-bit systems, while ’95,98,2000& NT are 32-bit
systems.
X
Y
Z
64
Creating and Importing Graphics
The Graphics feature allows you to create and import graphics that depict various areas in
your site. Once your graphic is created, you can assign it to any door, auxiliary input and
supervised input on any Unit.
For example, if the front door alarm rings, you can import the corresponding graphic to see the
exact location of the alarm via a flashing dot.
Graphics can be created using Windows Paint software or a similar program. Graphic must
be saved in a bitmap (BMP) format. To do this, save graphics as color bit map (.BMP file).
(Note: You should save the graphics according to your system, i.e., 16- or 256-color bit map).
Once you have created your graphic, save it into the site’s subdirectory within the System III
main directory.
The subdirectory name must match the site identifier (ID) name selected in site information.
(i.e. C:\SYS34WIN\KEYDATA\SITE ID — or whatever the site ID is for your system).
Program your graphics according to door number and input name. Indicate the graphic file
name. (Alarm location co-ordinates are determined automatically depending upon where you
place your alarm).
65
Using Your Card or PIN number.
Proximity Readers
To ensure system accuracy, the card or key tag should be grasped on the slotted end between
the thumb and forefinger, as shown in the illustration below. Keeping the card/tag parallel to
the reader, move it slowly towards the face of the reader until it is read. For the card to be
read again, it must be totally removed from the extended field of the reader and presented
again.
Note: In order to prevent misreads, do not wave the card/tag in front of the reader or hold
card/tag perpendicular to the reader.
Wiegand Readers
Hold card from top and slide through reader at a quick pace. Please ensure bottom of card
runs along base of reader guide and is passed right through the reader.
Kwik Key Readers
Hold tag at back of holder and touch round disk to the round read head until light fully
extinguishes. Approximately 1 second.
Keypads
Press the * to initialize keypad, then enter your 5 digit PIN, then press the # to transmit the
code to the controller.
Reader/Keypad Light
The red light on the reader or keypad indicates door is locked. When the light is off, it
indicates door is unlocked.
66
Setting Up Modems
Setting up the PC Modem
Setting up the Modem at the PC is done at the Comm Port Settings window. Note: 2400 baud
is only supported at this time. Refer to Technical Guide for proper jumper settings.)
1. Select Communication and click on Comm Port Settings. Select Remote or Both(if you
have a Local and Remote Site) and a Initialization String will Appear.
2. At Initializing String, the default of “AT&F0&S0=1&K0&D0” will appear. This string is for
Practical Peripheral Modems. Should you have a different modem, refer to the manual
provided to match up the Modem Chart below with the default string settings.
Setting up the Remote Modem
Note: Before connecting modem to controller, clear memory on controller, wait 30 seconds,
connect the modem and press reset.
1. If using System III software, this is setup in “Site Information” under “Unit Setup”. (If the
site is a remote site, then a default initializing string will appear: AT&F0S0=1&K0.) This
string is for Practical Peripheral Modems. Should you have a different modem, refer to the
manual provided to match up the Modem Chart below with the default string settings.
2. If System III software is not available, then load the modem software provided or run the
program Terminal.exe to set up the remote modem.
3. Set the initializing string as: AT&F1S0=1&K0 for the remote modem.
Modem Settings Chart Commands:
AT = Attention Command Prefix: Precedes all Commands. e.g. AT&V.
ATDT = Attention Dial Out on Tone Line (Followed by Phone Number)
&V = Display Active & Write Profiles
&F = Load Default Factory Settings
S0=1 = Auto Answer on 1 Ring on Incoming Phone Calls
&C1 = Cause Data Carrier Detect to Track Actual State of Remote Modem’s Carrier
&D0 = Ignore Data Terminal Ready Signal from Computer
&K0 = Disable Flow Control
Note: The modems should be programmed to match the controller baud rates .
`USROBOTICS' modems require an additional command in both strings as listed below:
Host modem string
= AT&C1&K0&D0S0=1&R1
Remote modem string
= AT&C1&K0&D0S0=1&R1
Modem ignores Request to send = &R1
Dip Switch Settings:
1) Data Terminal Ready normal
2) Verbal result codes
3) Surpress result codes
4) No echo, offline commands
5) Auto answer on first ring, as specified in NVRAM.
6) Carrier detect normal
7) Load NVRAM defaults
8) Smart mode
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Tape Drives and Network/Servers
Tape Drives
You may use a tape drive to back up the system software and files. To back up the system
files you must exit the program and start the backup software. Refer to the instructions
provided with the tape backup. To make a complete backup, copy all files and subdirectories
within the “Keydata” directory. When finished, you may exit the backup software and re-start
the Keyscan System III program.
Network/Servers
Although Keyscan System III software is designed for a file sharing environment, the software
must have access to the communication ports of the machine that it is installed in and must not
be run on multiple machines at the same time. It can be set up so that data files could be
located somewhere else, like in a Server location.
Note: You must modify your Keyscan.INI file to route data to the proper Drive location.
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MAKING A BACKUP OF YOUR DATABASE
1. Exit the software.
2. Make sure you are at the main directory where the software is located. (I.e.:
C:\SYS34WIN. Use Windows Explorer in Win95, 98, NT to open the file.)
3. Open the “SYS34WIN” File Folder.
4. Select your Data File Folder (Default is “KEYDATA”).
4. Copy Data File Folder to your Zip or tape drive.
5. You may use a CDROM Read Writer, however when restoring the files make sure you
select the properties of the files and deselect Read Only.
6. You now have a backup of your system’s database.
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Appendix A:
Here are the steps to setup the Networking:
TCP/IP setup
First Choose the machine that will be designated as
the server.
1. Click on Start, Settings and Control Panel
2. 2. Double Click on Networks
3. Check to see if TCP/IP and File and Printer Sharing is installed. If it is
not installed DO NOT attempt to install it. Contact the IS department to
install and configure.
4. If TCP/IP is installed, Click on properties and IP Address.
Write down the IP address. If no IP address is available
contact the IS department to assign you one.
5. You are now ready to Install the Keyscan System III Networking Software.
Install the CD into the CD Rom drive and run setup. Once complete run the Keyscan Server
application to set it up.
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Server Setup:
1. When you run the Keyscan Server application for the
first time you will be asked to setup the data directory.
The default is C:\SYS34WIN\KEYDATA.
2. You then will be asked to setup the number of
cardholders. Click Yes for 8000 or No for 16000.
3. You will the be asked to setup the Station data
directory. The default is
C:\SYS34WIN\STNDATA
The Keyscan Server Software will come up. Log ON with the Name: KEYSCAN and
Password: KEYSCAN. Click on File and Quit the program. You need to share some files.
File Sharing Setup:
1. To setup the shared files necessary for Keyscan Networking to
operate you must open Windows Explorer. Select the SYS34WIN
Directory and select KEYDATA. Click On File and Click on
Properties.
2. Select Sharing and click on
Shared As and FULL. Click OK.
3. Select the Client Folder and
Click on File and Properties.
4. Select Sharing and click on Shared As and FULL. Click OK.
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Site Setup
1. Run the Keyscan Server application. Click on Database, Database Management and Site
Information.
2. Program the Site Name and Site ID.
3. Click on Unit Setup and setup your Access Control Units. When you
have setup all your access control units, click Return and click
Save.
4.
You are now ready to begin to
configure your control panels.
Click on the Door Menu and work
your way down the Door Menu
parameters.
2. Once you have programmed your
site, Click on File and Log Off the
Server Software. You may now
install and setup the Keyscan Client
Software.
Client Software Installation:
1. Open the Windows Explorer, and locate the Client
Folder. Click on the Client Folder and Click on
Disk1. Click on Setup to begin installation.
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2. Once installation has completed you then need to
map a drive to the keydata folder. Note this is
only done if the Client is not on the same
machine as the Server software.
3. Run the Keyscan Client application. You will be asked to setup
the data directories. For the Keydata directory you must select
the map drive you created. If the Client is on the same machine
as the Keyscan Server software, then use the default data
directory.
4. Then setup the Station data directory for the default settings.
5. Once this is setup the Client software will be
displayed. Enter the Name KEYSCAN and Password
KEYSCAN. Click on Communication and Select
Network Settings.
6. You then select Local
Server Application if the
client is on the same
machine as the Keyscan
Server software.
You will select Remote Server
Application and enter the IP address for
all other clients. Click on Connect. You
should receive (-1) No Errors if you are
communicating with the Server Software.
If not then repeat the above process.
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7. Once connection is established then click on File and Select Site.
8. Select your site.
9. You are know ready to begin programming the cardholders either on the Remote Client or the
Client running the Server.
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Client & Server Programming Differences
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