PEOPLESOFT USER MANUAL FOR FACULTY

PEOPLESOFT
USER MANUAL
FOR FACULTY
For technical support call Ext. 121 or 04521
Email: campus@tjohngroup.com
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ENTERING
STUDENT
ATTENDANCE
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Please log into peoplesoft with your given credentials. Next, on the Main menu,
GOTO:
CURRICULUM MANAGEMENT  ATTENDANCE ROSTER  ATTENDANCE ROSTER BY
CLASS 
STEP 1:
Select Academic Institution : TJCLG / TJITG / TJCNS / TJCPH / TJIMS
STEP 2:
Select Term
: 1401 ( First Sem ) / 1303 (third SEM ) / 1205 (Fifth Sem)
STEP 1
STEP 2
STEP 3
STEP 4
Step 3:
Click on search
Step 4:
Select the subject by clicking on the description.
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Step 5:
Click the Generate Button
STEP 5
STEP 6
Step 6:
Make sure Create attendance radio button is selected.
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Step 7:
Click the Student Details for the relevant date
STEP 7
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Step 8:
For giving attendance to the students click on the present check boxes
Step 8
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Step 10
Step 9
Step 9:
After attendance for all students is given Click on “Attendance Given “Button
Step 10:
And Click Save & Return.
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Entering
of
TIME TABLE
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Navigation: Curriculum Management > Schedule of Classes> Maintain schedule of Classes
STEP 1:
Select Academic Institution Ex TJCLG, TJITG etc
Select term details Ex. 1304,1402
CLICK on SEARCH button
Select the relevant class
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STEP 2:
Click on “MEETINGS” tab.
Add “Mtg Start”, “Mtg end”, check the Days in week.
To add day wise time table keep adding rows and defining the same values for each row.
Click on SAVE.
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Entering of
CLASS PLAN
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GOTO
CURRICULUM MANAGEMENTCOURSE CATALOGCOURSE CATALOG
STEP 1:
Select academic institution: TJCLG/TJITG/TJCNS/TJIMS/TJCPH
Step 2:
Select Subject Area (department name) ex:- bm,hm etc
Step 1
Step 2
Step 3
Step 3:
CLICK ON SEARCH
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Step 4
Step 5
Step 4:
CLICK ON CORRECT HISTORY
Step 5:
SELECT THE SUBJECT BY CLICKING ON DESCRIPTION.
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SYLLABUS ENTRY
Step 6:
ENTER SYLLABUS DETAILS IN THE TEXT BOX NEXT TO IT.
Step 6
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Step 7:
Enter CLASS PLAN AS SHOWN BELOW
Step 7
Step 8
User Input:
1. Module name.
2. Plan date.
3. Class plan.
4. Allotted hrs.
Step 8:
CLICK ON SAVE
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Entering of
Internal Assessment
Marks
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CREATING ASSIGNMENT CATEGORIES
Navigation: Curriculum management > Gradebook> Gradebook category
Click on “ADD New Value” to add assignment categories. To see all the existing values, hit the SEARCH button on the
page.
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CREATING ASSIGNMENTS
Navigation: Self Service > Faculty Centre > Assignments
Click on the (+) button to add define assignments for the relevant class. Select the already defined assignment
categories from the prompt button, add description, and define the maximum points as per requirement and a due
date to end the assignment. Click “SAVE”.
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PROVIDING MARKS
Navigation: Self Service > Faculty Centre > Gradebook > Class Gradebook
Faculty can provide marks to the students based on the assignments defined. Provide marks and SAVE.
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Applying leave
Thru
HRMS Module
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Log into Peoplesoft HRMS module with your given credentials, next:
1. Staff Request Single or Multiple Day Leaves?
1. Click Main Menu > Self Service > Time Reporting > Report Time > Absence Request.
Page looks like this
when you navigate in
the above path in Self
Service
2. In the Start Date field, enter the first working day of the absence.
3. The End Date field would pop automatically once you have keyed in the number of days of
absence in the Duration field and click on the Calculate End Date. PeopleSoft will calculate the
days and hours correctly, taking into account weekends and Holidays.
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Once you punch the
Duration of the leaves and
click Calculate End Date the
End date pops automatically
4. Use the Filter by Type list to narrow the list of absence names to be displayed. This step is
optional
5. Select Absence Name from drop down list. PeopleSoft refreshes the screen and displays
additional fields for the absence request
6. Select the appropriate option in the Reason drop down list.
Filter by Type, Absence
Name and Reason
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7. Enter Requestor Comments. Use this predominantly for Class adjustment comment.
For example You want to go on leave and adjust your classes with Mr.XYZ then
Mandatorily use the Requestor comments option to fill in the adjustment detail
which your immediate supervisor (HOD) would be able to view.
8. Do you want to Submit the absence for approval?
If NO, Save for Later.
If YES, click Submit.
9. PeopleSoft displays the save confirmation message. Click OK
10. PeopleSoft displays the Request Details page.
11. Click Yes to confirm that you want to Submit.
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IF you have plans to
change your leave plan just
save the leave and submit
later.
12. PeopleSoft displays the submit confirmation message.
Once you have
submitted you cannot
edit. If don’t want to
submit, save and edit
and submit later
13. PeopleSoft displays the request details page, including the approver name.
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2. How to Edit and Submit a Saved Leave?
Save your absence in case you are not sure of your plan.
Apply for leave and Save
Navigation is Main Menu > Self Service > Time Reporting > Report Time> Absence Request
Instead of Click on Submit
you click on Save for later
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Edit and Submit
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Navigate to Main Menu > Self Service >Time Reporting > View Time > Absence Request History
Changed the
date from 23rd 24th to 24th –
25th
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3. View your Leave Balances, Leave History and Monthly Schedule
The highlighted links would give you the result
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4. Apply For Half Day Leave
Enter 0.5 in the Duration
Use the comments box to enter which half
of the day you have taken off and submit.
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5. How do you change your Login password?
Navigate to change Password on Main Menu
1. Punch in your Current password
2. Punch in your New Password
3. Punch in again to confirm your
new Password
4. Then click on Change Password
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Raising a purchase
requisition
Thru Peoplesoft
(for HODs only)
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Task 1 : How to raise a Requisition?
In our organization, for every department HOD will be the requestor to raise the requisition.
Login with the credentials provided. Example: User ID : TJC649(Anu) a faculty belongs to TJCLG.
Navigation : Main Menu -> Purchasing -> Requisitions -> Add/Update Requisition
Step 1 : To raise a new requisition goto the below navigation and click on “Add a New Value”.
Step 1
Step 2
Step 3
Step 2 : Select the business unit by clicking on the prompt button. As this user belongs to TJCLG it
will show only TJCLG in the prompt table.
Initially Requisition ID will be “NEXT”.
Step 3 : Click on Add.
Step 4 : Select the Requester from the prompt table(As I’ve used Login ID of Anu it will show only
TJC649 and Anu in the prompt table.)
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An automatic requisition ID will
get generated once u save the
requisition after adding items &
comments.
Step 4
Step 5 : Select the item prompt table. Here we can check the item in 2 ways.


With an item id
With a description
Suppose we want to select A4 sheets with an id number 000000000002022 then search the Look Up
Item with a description %A4%(%matching word%)or Item ID %2022% .
Step 5
Step 6
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Step 6 : Select the item.
Step 7 : Give the Quantity required. And the price will get populated automatically from the
database once you add a new item line with a message. Then click on “OK”. If not keep approx.
value of the item which can be changed during PO preparation.
Step 8 : Click on “+” to add multiple lines in the same requisition.”-“ to delete the item line.
Item ID
Step 7
Step 8
Step 9 : After adding required items click on Add comments in the same page to give justification.
Step 10
Click here to attach any
quotations soft copy.
Step 9
Step 10 : Click on “OK” .
Click on Save.
Step 11 : Once you save the requisition it will generate the Requisition ID which will be useful to
track the requisition status in future.
Step 12 : Once you save the requisition status will be converted from “Open” to “Pending”.
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Step 12
Step 11
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Task 2 : How to check the status of the Requisition?
To check the requisition status go to below navigation.
Step 1 : Click on “Find an existing Value” to know the status of your requisition.
Step 2 : Select the Business Unit from the prompt table. As this user belongs to TJCLG it will show
only TJCLG in the prompt table.
Step 3 : Click on Search. Then it will display all the requisitions raised so far.
Step 4 : Click on the requisition with pending status to see the details. Then it will be redirected to
Maintain Requisitions page.
Step 1
Step 2
Step 3
Step 4
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Step 5 : In the Maintain Requisitions page, click on “View Approvals”. Here you can see the status of
your requisition. In this particular example, this requisition ID 00237 is pending with Roy_Raju and
was approved by Tiwari, Shika.
Step 6
Step 7
Step 5
Step 8
Step 6 : To see the comments of the approver click on “View/Hide Comments”.
Step 7 : Click on “Return” to come back to “Maintain Requisitions” page.
Step 8 : Click on Save/Return to Search to close the requisition.
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NOTES
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Created, compiled and published by
Peoplesoft Team – T. John Group of Institutions
2015
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