(ELIS) Training for Educators Webinar Presentation

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Educator Licensure Information System (ELIS)
Educator - Overview
Illinois State Board of Education
Educator Licensure Information System (ELIS)
Educator - Overview
Notice – This Webinar Is Being Recorded!
 This webinar is being recorded for future informational
purposes
 Please do not provide any employee, personal, or vendor
information
 The recording of the webinar will be located at the
following web address:
http://www.isbe.net/certification/default.htm
Webinar Tips
 Please note, the subject matter of this webinar is a How To
on the functions of ELIS. Educator trainings on licensure
rules will be provided at a later date
Webinar Tips
 Tips for Listening
 Computer speakers
 Headset connected to a computer
 Telephone
Webinar Tips
 Question and Answer
 Question and answer session will be held at the end of the
webinar
 Type in your question and hit submit
 All text questions are logged
 Text questions will be posted in a Q&A document after the
webinar
 Troubleshooting
 If you are disconnected from the webinar at any time you can
click the link that was provided to you in your e-mail, or you
can re-register for the webinar to gain access
Agenda
 Welcome and Introductions
 Key Team Members
 Background
 Why the upgrade?
 What is ELIS?
 Benefits?
 Accessing ELIS through IWAS for Educators (ISBE Web
Application Security)
 Creation of account
 Accessing ELIS
 Educator Home Page
 Notifications
 Viewing Your Credentials
Agenda
 Educator Menu
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Credentials
Degrees
Background
Testing
Images
Fees
Assignments
Evaluations
 Applying for a License, Endorsement, or Approval
Agenda
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Renewals
Reinstatement
Help/FAQ
Questions/Comments
Welcome and Introductions
 ISBE Key Team Members
 Don Evans - Chief Operating Officer and Director of Human
Resources
 Peter Godard – Chief Performance Officer
 Kellee Sullivan – Division Administrator, Educator Licensure
 John Shake – Division Administrator, Information Technology
 Vicki Phillips – Division Administrator, Preparation and
Evaluation
 Presenter
 Travis Matthews – ELIS Subcontractor Staff –
Hupp Information Technologies
Background
 Background – Why the upgrade?
 Public Act 96-0107, the P-20 Longitudinal Education Data
System Act : requires ISBE to establish a data warehouse that
includes an educator identifier system with the ability to match
educators to students
 Combining ECS and TCIS into one system
 Linking of data to ensure local educational agencies employ
appropriately credentialed educators, in a timely manner
 Reduce paper and manual processes
Background
 Background – What is ELIS?
 Educator Licensure Information System
 Allows all ISBE associated roles (Educators, Administrators,
District Employees, Licensure Officers, ROE’s, Public) to operate
in one system
 Educators may apply and maintain their credentials online via
ELIS
 Districts may view information on their educators, upload
educator evaluation information, authorize approvals, and
more via ELIS
 Licensure Officers may entitle their candidates for ISBE
credentials via ELIS
Background
 Background – Benefits?
 Support districts in accurately characterizing the performance
of teachers and administrators
 Benefit institutions of higher education that prepare educators
to fill positions requiring an ISBE credential
 Provide timely and accurate information for state and federal
reporting and other purposes
 Provide educators with a clear and streamlined process to
apply for and maintain their credentials
Accessing ELIS through IWAS for Educators
 ELIS will be accessed through the IWAS for Educators
sign on system, linked from www.isbe.net
 IWAS stands for ISBE Web Application Security
 You will need to create a new account to access ELIS
through IWAS for Educators, your ECS login information
will no longer be valid
 In order to access ELIS via IWAS for Educators, please
use the following steps
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
 Going forward, you will simply need to click on
the Educator Credentials link on www.isbe.net,
and enter your login and password, then hit
Continue
 ELIS will launch in a new window
 IWAS will be used to update account
information or to change your password
Accessing ELIS through IWAS for Educators
Accessing ELIS through IWAS for Educators
Educator Home Page
 Displays notifications, action items, and the
user menu
Educator Home Page - Notifications
 Various notifications can be shown on your Educator Home
Page
 These may include deficiency letters waiting to be
reviewed, licenses that have been issued, notifications to
apply for an entitlement, and renewal/reinstatement
messages
 An e-mail will be sent when a new notification is present on
your home page
Educator Home Page - Notifications
Educator Menu
 You can access information related to your credentials and
the application process via the Educator menu, which is
accessed by clicking on the My Credentials tab
Educator Menu
Educator Menu – Credential Screen
 Educator Credential Screen
 Ability to view:
 Licenses
 Endorsements
 Approvals
 Designations
Educator Menu - Credentials
Educator Menu - Degrees
 The Educator > Degrees screen allows you to view
degree information for educators
Educator Menu - Background
 You can view results of a background check on the
Background screen
Educator Menu - Testing
 The Educator>Testing screen shows you all test results
Educator Menu - Images
 The Educator>Images menu displays the images on file for
an Educator
Educator Menu - Fees
 You can view the fees that you have paid on the Fees screen
Educator Menu - Assignments
 You can view your current and previous assignments on the
Assignments screen
Applying for a License, Endorsement, or
Approval
 You can launch the online educator application process
from your ELIS home screen
 Click on the notification that states “Apply for an Illinois
License, Endorsement, or Approval”
Applying for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 Depending on which path you choose in Step 2, you will be
asked to answer a set of specific questions in order to
ensure that you are applying for the correct credential
 You will then be asked to verify your name and contact
information
Applying for a License, Endorsement, or
Approval
Applying for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 You will then be asked to answer a series of legal questions
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 Payment must be made online with a credit/debit card
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 The last screen before you submit will be a summary of the
information you entered, with the ability to edit any
incorrect information
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 Once you submit your application, your license will either
be issued or routed to ISBE for further evaluation
 You will receive an e-mail notification when items such as a
deficiency letter or an issued license is ready for you to view
 To view the item, click on the Review Your Documents link
on the educator home page
Apply for a License, Endorsement, or
Approval
Apply for a License, Endorsement, or
Approval
 Clicking on the Review Your Documents notification will
take you to your educator document history screen
 This screen is where you go to access any documents that
have been sent to you, such as deficiency letters
Apply for a License, Endorsement, or
Approval
Renewing or Registering a License
 You will receive an e-mail notification when your license is
up for renewal
 In order to start the process of renewing your license, click
on the Renew or Register Your Credentials notification on
your educator home page
Renewing or Registering a License
Renewing or Registering a License
 Clicking the notification will take you to the Educator
License Renewal List screen
 From here, click on the Click Here to Renew License link
Renewing or Registering a License
Renewing or Registering a License
 The Click Here to Renew License link will launch the
Educator Renewal Wizard
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
Renewing or Registering a License
 Clicking on the link from the last page of the Wizard will
take you directly to your credential page to view your
renewed license
Renewing or Registering a License
Reinstating a License
 If your license is lapsed and you are eligible to reinstate, you
will see a notification on your educator home page
 Click on the notification to start the reinstatement process
 You will then be taken to the Educator License
Reinstatement List
 Click on Click here to Reinstate License in order to launch
the Educator Reinstatement Wizard
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Reinstating a License
Help / FAQ
 Help
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
Contact Support
User Manual
ISBE Home Page
FAQ’s
Help / FAQ
Questions/Comments
 The informational portion of the webinar is now
complete
 We will now take questions/comments
 All questions will be included in a Q&A document
to be posted after the webinar
Questions/Comments
 Follow up Questions/Comments? You can contact
ELIS Support at licensure@isbe.net
 This webinar will be available online at
http://www.isbe.net/certification/default.htm
 You can visit ISBE online at www.isbe.net