ECLAP BEST PRACTICE NETWORK User Manual

 ANNEX of DE 3.3.1:
“Infrastructure: ingestion and
processing content and
metadata”, M7
ECLAP BEST PRACTICE
NETWORK
User Manual
Informative report
Version: 1.8.3
Data: 31/12/2011
1 ECLAP Best Practice Network User Manual ECLAP Copyright Notice
Depending on the document’s declaration of accessibility on the title page, the following notices
apply:
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This document is Public and it is available under the Creative Commons license: AttributionNonCommercial-NoDerivs 3.0 Unported. This license permits non-commercial sharing and
remixing of this work, so long as attribution is given.
For more information on this license, you can visit, http://creativecommons.org/licenses/bync-nd/3.0/
Please note that:
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You can become affiliated with ECLAP. This will give you access to a great amount of
knowledge, information related to ECLAP services, content and tools. If you are interested
please contact ECLAP coordinator Paolo Nesi at info@eclap.eu. Once affiliated with ECLAP you
will have the possibility of using ECLAP for your organisation.
You can contribute to the improvement of ECLAP by sending your contribution to ECLAP
coordinator Paolo Nesi at info@eclap.eu
You can attend ECLAP meetings that are open to public, for additional information see
www.eclap.eu or contact ECLAP coordinator Paolo Nesi at info@eclap.eu
Statement of originality:
This deliverable contains original unpublished work except where clearly indicated otherwise.
Acknowledgement of previously published material and of the work of others has been made
through appropriate citation, quotation or both.
2 ECLAP Best Practice Network User Manual Index
1. European Collected Library of Artistic Performance (ECLAP) ................................................................... 7 ECLAP Major Objectives ................................................................................................................................ 7 ECLAP Partners .......................................................................................................................................... 8 DigiLab - Centre for Research in Digital Arts and Humanities ..... Errore. Il segnalibro non è definito. Join the ECLAP community ...................................................................................................................... 9 More information ....................................................................................................................................... 9 2. An overview on ECLAP ............................................................................................................................. 10 Simple registered users ........................................................................................................................ 15 Content Providers (contractors or affiliated partners) .................................................................... 15 ECLAP provides a full set of statistics and analyses at different levels ......................................... 23 Last Statistics on Accesses and Downloads....................................................................................... 24 Last Statistics on Queries: simple and advanced ............................................................................. 24 Social Network Analysis ....................................................................................................................... 24 Main screenshot of ECLAP ...................................................................................................................... 27 3. Kinds of digital contents .......................................................................................................................... 28 4. Play a content in the ECLAP ..................................................................................................................... 33 The Metadata box ................................................................................................................................. 35 The ACTIONS box ................................................................................................................................ 37 The CONTENT block ............................................................................................................................ 38 Votes and comment .............................................................................................................................. 39 5. Main functionalities for unregistered public users ................................................................................. 41 Full text search and Advanced search ................................................................................................ 43 Europeana Block ................................................................................................................................... 45 6. Functionalities for registered users ......................................................................................................... 47 7. Management of the personal profile and social links with other users/colleagues ............................... 53 8. Playlist management ............................................................................................................................... 57 Creation of a playlist ............................................................................................................................. 57 Visualization of a playlist ..................................................................................................................... 61 9. ManageCollections .................................................................................................................................. 62 Create a new collection ........................................................................................................................... 62 Update a collection .................................................................................................................................. 64 3 ECLAP Best Practice Network User Manual Collection playback .................................................................................................................................. 64 10. ECLAP recommendations .................................................................................................................... 65 Invite a not registered user to join ECLAP ........................................................................................ 65 Invite e registered user to see specific content ................................................................................. 65 Automatic recommendations .............................................................................................................. 67 11. Contact Ingestion functionality ........................................................................................................... 69 Import contact from e‐mail providers and Social Networks ................................................................... 69 Import contact from file .......................................................................................................................... 70 View of the imported contacts ................................................................................................................ 70 12. Personal Statistics ................................................................................................................................ 71 Advanced functionalities for content and activities related to groups ....................................................... 72 List of recent posts in the groups ....................................................................................................... 72 Content and activities unread related to your groups ..................................................................... 73 Last content and events of the portal ................................................................................................. 73 13. Messages and notifications management ........................................................................................... 74 14. Uploading objects on ECLAP ................................................................................................................ 76 15. Indexing of content metadata ............................................................................................................. 80 16. Use of Calendar ................................................................................................................................... 81 17. Object editing ...................................................................................................................................... 83 18. Blog ...................................................................................................................................................... 87 Description and draft user interface .................................................................................................. 87 Blog creation .......................................................................................................................................... 89 19. Managing the mailing lists ................................................................................................................... 91 20. Managing connections ........................................................................................................................ 92 Accept or refuse a new connection request ....................................................................................... 93 Send an invitation to a not registered user ....................................................................................... 94 21. Automatic production of Objects on ECLAP ........................................................................................ 96 Table summing up types of files managed/produced automatically by the portal ....................... 101 22. Role of Group Coordinators............................................................................................................... 105 23. Creating WEB pages for groups ......................................................................................................... 106 Web page body syntax information .................................................................................................. 110 Preview of WEB pages ........................................................................................................................ 111 Additional details on the production of web-pages ....................................................................... 112 Some further notes on creating WEB pages for groups ................................................................ 114 4 ECLAP Best Practice Network User Manual 24. Managing group users ....................................................................................................................... 115 Managing the group’s discussion Forum............................................................................................. 115 25. a. Create a new forum topic .................................................................................................................. 117 Comment a forum topic ........................................................................................................................ 119 26. Group statistics .................................................................................................................................. 120 27. Manage annotations via MyStoryPlayer ........................................................................................... 122 Add an annotation (in 5 steps): ............................................................................................................. 123 Load an annotation from ECLAP to MyStoryPlayer .............................................................................. 128 Navigate on MyStoryPlayer ................................................................................................................... 130 Search for annotation ............................................................................................................................ 132 28. Statistics ............................................................................................................................................. 134 Statistics on users’ queries ................................................................................................................. 134 Statistics on object downloads .......................................................................................................... 138 29. IPR Management ............................................................................................................................... 141 Manage the Group content (only for Group Manager) –View the content list: ................................... 141 Manage the group content (only for Group Manager) – Filter the content list ................................... 142 Manage the group Objects – Apply an Action ....................................................................................... 143 30. PC Standard Players ........................................................................................................................... 145 31. User Manual: AXMEDIS Player for PC and others ............................................................................. 147 32. User Manual: Content Organizer for Windows Mobile 6/6.5 ........................................................... 151 Setting up Software Tools for Windows Mobile PDA ............................................................................ 152 Organizer for Windows Mobile PDA ...................................................................................................... 152 33. AXPDA Player, on Windows Mobile PDA ........................................................................................... 164 34. Content Organizer for iPhone............................................................................................................ 167 35. Content Organizer for Windows Phone 7 ......................................................................................... 179 36. Content Organizer for Android devices ............................................................................................. 190 37. E‐learning functionalities in ECLAP .................................................................................................... 201 E-learning functionalities for students ................................................................................................ 201 E-learning functionalities for teachers ................................................................................................ 207 Add students to a course .................................................................................................................... 210 Grades management ........................................................................................................................... 211 Visualize reports on activities ........................................................................................................... 214 How to create a new course ............................................................................................................... 218 Access to a course as teacher ............................................................................................................. 225 5 ECLAP Best Practice Network User Manual Add a summary to a course ............................................................................................................... 227 Add a resource and an activity to a course ...................................................................................... 228 Create a questionnaire ....................................................................................................................... 237 Add questions to a questionnaire ..................................................................................................... 240 38. ECLAP Menu Map .............................................................................................................................. 245 39. Taxonomy .......................................................................................................................................... 247 40. User Profile: classification and specializations .................................................................................. 250 Affiliation acronyms ............................................................................................................................... 250 Type of Workplace .................................................................................................................................. 250 Roles ......................................................................................................................................................... 251 41. ECLAP Metadata ................................................................................................................................ 252 42. Acronyms ........................................................................................................................................... 255 43. ECLAP Related Projects ...................................................................................................................... 256 44. ECLAP Related Links ........................................................................................................................... 260 6 ECLAP Best Practice Network User Manual 1. European Collected Library of Artistic
Performance (ECLAP)
The richness and value of the European performing arts heritage is unquestionable. Even though
these collections are now being digitized and published online, they remain scattered, and
coordination is lacking between digital libraries and the performing arts field; however, there is a
high demand for access to this content.
The European Collected Library of Artistic Performance (ECLAP) fills this gap by
creating a considerable, and hitherto missing, online archive for all the performing
arts in Europe, and providing solutions and tools to help performing arts institutions
to enter the digital Europe by building a network of important European performing
arts institutions and archives and publishing content collections on Europeana, the
European Digital Library (http://www.europeana.eu).
ECLAP is creating a best practice network, making use of advanced database and delivery
tools for the production and dissemination of the rich multilingual European heritage. This will
result in cultural enrichment and promotion of European culture, and in improvements in learning
and research in the field of performing arts.
ECLAPMajorObjectives
The major objectives of ECLAP are to:
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Bring together Europe's most relevant performing arts content, content never before
accessible via the Internet, coming from major institutions; performing art material coming
from theatre, dance, music, cinema and film, …: representing performances, lessons, master
classes, teaching material, etc., in the forms of videos, audio, documents, images,
animations, playlists, annotations, interactive content, etc.; available through ECLAP portal
and published on Europeana;
Create a stable and open best practice network of European performing art institutions, to
help them to exploit digital content and to talk about new technologies and tools;
Providing solutions and services to major performing arts institutions such as: content
ingestion, metadata enrichment, content distribution, content aggregation into Europeana,
IPR management, content channel visibility, play lists, annotations, multilingual
semantic/fuzzy search queries, partner/colleague search, ...;
Provide solutions and services for a variety of users: teachers, students, performers,
researchers, and performing arts lovers for edutainment, infotainment and entertainment.
The ECLAP solution is establishing facilities to provide Best Practice Network users
and partners many functionalities.
ECLAP provides to registered users and partners many functionalities and facilities, such as:
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Search, retrieve and play extensive high quality multilingual content;
Enrich and contextualize, annotate, aggregate content;
Upload and share multilingual content;
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Comment, annotate, rate and vote on content;
Register and network with others;
Create discussion groups and forums;
Upload digital resources for professional and User Generated Content;
Use tools to solve IPR issues;
distribution and access all content via different devices such as PCs, tablets and
smartphones.
publication of metadata to Europeana, to conquer more visibility at your content.
usage and exploitation of e-learning facilities.
ECLAP is also establishing a set of best practice guidelines covering performing art key areas,
such as metadata and content modelling, mapping metadata standards, semantic enrichment, IPR
management tools, business models, ingestion and integration of end-user contributions,
education and leisure tools, digital libraries tools. To this end, ECLAP work is going to organize
international workshops, conferences, via a number of working groups. ECLAP also supports
clustering between several projects identified by the European Commission: ECLAP will place at
their disposal all solutions and analyses performed, as well as procedures for transcoding metadata
and content, and all the experience and codes to replicate ECLAP solutions.
ECLAP Partners
The ECLAP Consortium brings together European leading national performing arts institutions,
universities and research institutes. The following partners from thirteen countries combine their
expertise and scientific minds to achieve the ECLAP goals:
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DSI, Department of Systems and Informatics, University of Florence, Italy, (coordinator)
AXMEDIATECH, Axmediatech Srl, Italy
Beeld en Geluid, (Sound & Vision), Netherlands Institute for Sound and Vision, The
Netherlands
CTFR, Dario Fo & Franca Rame Archive, Italy
ESMAE-IPP, Escola Superior de Música e das Artes do Espectáculo do Porto, Portugal
FIFF-IRIS, Festival International de Films de Femmes de Créteil, France
FRD, Fondazione Rinascimento Digitale, Italy
IKP, The Institute of Polish Culture University of Warsaw, Poland
ITB, Museu de les Arts Escèniques Institut del Teatre de Barcelona, Spain
BELLONE, La Bellone, House of Performing Arts, Belgium
MUZEUM, Institute of Art Production, Mediation and Publishing, Slovenia
NTUA, National Technical University, of Athens, Greece
ODIN, Odin Teatret, Nordisk Teaterlaboratorium, Denmark
UCAM, Museum of Archaeology & Anthropology, University of Cambridge, UK
UCLM, Universidad de Castilla La Mancha,Spain
UG, History of Art Department at the University of Glasgow, UK
UNIROMA, Centro Teatro Ateneo, Department of Performing Arts, University of Rome La
Sapienza, Italy,
UVA, Department of Theatre Studies, University of Amsterdam, The Netherlands
ARCHIBRAILLE, Associazione Culturale ArchiBraille, Italy
FFEAC, Fondazione Fabbrica Europa per le Arti Contemporanee, Italy
IG, Grotowski Institute, Poland
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NInA, Narodowy Instytut Audiowizualny, The National Audiovisual Institute, Poland
DIGILAB, Centre for Research in Digital Arts and Humanities, Italy
Join the ECLAP community
ECLAP also organises workshops and conferences, to actively fostering networking and
strengthening links among the performing arts institutions throughout Europe and at an
international level. The ECLAP is developing best practice guidelines.
All interested institutions and stakeholders are invited to register, to use and to be an active part of
the ECLAP programme and collaboration framework.
If you have any questions or would like to find out more about ECLAP tools and services, please
contact info@eclap.eu or visit our website at http://www.eclap.eu/.
ECLAP is co-funded by the European Union ICT Policy Support Programme as part of the
Competitiveness and Innovation Framework Programme, Theme CIP-ICT-PSP.2009.2.2, Grant
Agreement N° 250481.
All interested institutions and stakeholders are invited to register, and to see the Affiliation
Agreement.
More information
 ECLAP Terms of Use
 ECLAP partners' support page
 Main Page of the development group
 Technical support: info@eclap.eu
 AXMEDIS portal with production tools
ECLAP is based on several innovative technologies; 2 of those technologies have been selected by
the Italian National Agency for the Diffusion of Innovative Technologies, at the Premiership of the
Italian Ministry Council. They are defined as “Innovations selected by the Italian Innovators”,
namely "Innovazioni selezionate dall’Italia degli Innovatori" in Italian language.
9 ECLAP Best Practice Network User Manual 2.An overview on ECLAP
ECLAP Best Practice Network (ECLAP http://www.eclap.eu) is a very intuitive and easy to use Best
Practice Network for sharing and multichannel distribution of multimedia and cross media digital
contents having educational purposes. Therefore, this manual is highly recommended for users
with both the expertise and task of managing user groups and digital contents, provided that they
want to make optimum use of the portal’s features to produce and manage contents, social
relationships, knowledge in the domain area, user groups and their discussions.
‐PC, MACos, linux, …
‐iPhone, iPod, Windows Mobile, Android…
Complex content
Content
archive
Content
Library
archive
Content
archive
Library
partner
Library
partner
2
ECLAP is ready to use standard multimedia players for each and every possible file format
whenever the browser allows it. This means that hundreds of different formats can be played and
visualized directly embedded inside the web pages during the navigation in ECLAP. Sometimes, the
visualization of such files is possible only after installing specific and yet standard players such as
Acrobat Reader (PDF player), Adobe Flash Player, and AXMEDIS player (most browsers propose
automatically to set up these kinds of software, thus making it easy to play). For Internet browsers,
the installation of such players is automatic. Acrobat Reader and Adobe Flash Player are always
available for Windows, Linux and MAC OS, while the AXMEDIS Player is available for Windows
PC, Windows Mobile and other mobile systems with Java Multimedia APIs. As to mobile systems
there have some limitations due to small size and capacity of the device: most mobile systems are
not able to run a video / audio from the Internet, others may not be able to access interactive
objects and / or Flash animations.
The digital contents which are distributed via ECLAP can be simple files such as audio tracks,
video movies, images, documents, etc.; they can also be content files with complex cross media
formats, such as video collections, image sequences, animations, interactive presentations based on
SMIL and/or HTML, calculators, games, algorithms, procedures, check lists, which means in other
10 ECLAP Best Practice Network User Manual words a great variety of formats and different types.
Noteworthy is the operability of the ECLAP system on Linux, Windows, MAC OS, Windows Mobile,
iPhone, iPad, etc., with different browsers (Internet Explorer, Firefox, Safari, etc.) and on different
types of mobile devices such as: HTC, Samsung, SonyEricsson, HP, iPhone, etc. Sometimes some
limitations may occur and they are highlighted in the summing up tables of the Manual, which
allows to identify the preferred and most fitting platform according to the needed functionalities.
Needless to say that AXMEDIS player is a precondition to see on PC complex ECLAP contents
which can be used on Windows Mobile PDA and other mobile systems. At present the AXMEDIS
player is available only for Windows Mobile PDA, Pocket PC and Windows PC. Many contents for
mobile do not need an additional player, since they can use the browser available on the mobile
device, for example the iPhone/iPad.
Complex objects/applications
This section explains what is meant by ‘complex objects’. They are not simple digital objects like
video and audio files, but real applications, for example interactive calculators using specific
formulae, algorithms supporting procedures, guided courses, slide sequences, interactive games,
animations and so forth. Such complex objects have to be considered as real mini-applications
which can be played using the AXMEDIS player on PC, PDA and/or directly on the iPhone or the
available browser, too. To play complex objects (namely, mini-applications) sometimes the user
has to install the right AXMEDIS player (PC and/or PDA) or more simply mini applications can be
viewed with the user’s available Internet browser.
To set up the right AXMEDIS player the user has simply to follow the link in the main menu on the
top of the different portal versions or help pages. Examples of cross media content/application can
be obtained/downloaded from ECLAP : http://www.eclap.euThe interested user can learn on his
own how to build such contents through applications based on SMIL e/o HTML, or thanks to a
production tool named Algorithm Designer, the User Manual of which is provided with this
Manual.
On the ECLAP portal http://www.eclap.eu there are a lot of examples for such mini-applications.
Other examples of cross media content/application can be obtained/downloaded from the demo
portal XMF (Cross Media Finder): http://xmf.axmedis.org/ and/or in the Mobile Medicine portal:
http://mobmed.axmedis.org. The format used for such files is MPEG-21/AXMEDIS. A technical
description of the technology exploited to realize ECLAP with Web 3.0 and related details is
available with this link: Technical note on Cross-Media Finder. On the AXMEDIS website
http://www.axmedis.org further details on technology are reported.
Other examples can be downloaded by accessing to the APRE Toscana web portal
(http://www.apretoscana.org), that has the aim to promote the participation of Tuscan enterprises
and research centres in EC research programs.
Accessibility from both PC and different mobile systems
ECLAP http://www.eclap.eucan be accessed from both PC and different mobile systems such as:
PDA Windows Mobile, smartphone, e iPhone/iPad, using the same link. ECLAP allows to play
and/or download the content the user has chosen to be saved on his own computer (hard disk), or
PDA, mobile and smartphone (into the SD device memory).
The PC version of the portal is the one with greater functionality. It exploits different types of
additional players such as Acrobat Reader, Adobe Flash player and AXMEDIS player. The
AXMEDIS player (needed to view interactive contents for PC and PDA, and allowing the
11 ECLAP Best Practice Network User Manual behavior simulation of PDA on PC) can be obtained and installed using the link here attached.
The player setup for browser on Windows PC (called AXMEDIS Active X player) starts up
automatically with the first attempt to play, which means attempt to open an AXMEDIS/MPEG21 content on the ECLAP portal. If this does not happen automatically, the user has to follow the
installation link as reported in the main page of each portal’s version. The current player version
has been tested for Windows XP (all versions), Windows Vista (all versions) with Internet
Explorer 6, 7 and 8 and for Mozilla Firefox. The portal can provide automatically the right
AXMEDIS player according to the browser the user has, this means that if one wants to install
the Firefox version, he has first to download Firefox browser.
The iPhone/iPad version of the portal has the same appearance as the PC version which is
accessible via http://www.eclap.eu. As to iPhone there is currently no need to install additional
players. According to the version released on June 2009, iPhone does not support any resource
view in Flash. Besides, the iPhone version cannot show contents that are unequivocally produced
for Windows Mobile PDA. Such contents are recognizable for an icon resembling a PDA. iPhone
contents are accessible by using the same PC link to contents. The portal’s PDA version is
available for mobile devices having Windows Mobile 5, 6, 6.1, 6.5 (e.g., HTC, HP, some Acer, some
Samsung, some Sony-Ericsson and many others). It can be accessed by using the link directly from
PDA, but also from PC (using one’s own computer and browser). The link is as follows
http://www.eclap.eu/pda. When accessing via mobile device, the last version of the tools including
the can be downloaded from the related management page: http://www.eclap.eu/drupal/?q=en-
US/node/3735.
The Mobile version of the portal is not currently available for ECLAP and it is not aligned with
the rest of the portal. This mode, available at http://xmf.axmedis.org, supports devices such as:
Nokia, Blackberry, some SonyEricsson, and others, which is to say smartphone mobile devices
having Java Virtual Machine with multimedia support. Here too, a specific player has to be
installed.
Automatically producing and publishing contents
On ECLAP Best Practice Network you can publish self-produced digital contents of any kind, you
can view the contents of your colleagues, find new colleagues, keep friendly relationships, establish
and resume consultations/collaborations and talks, add comments on the digital contents other
people have inserted, bookmark as preferred the digital contents you like, express your vote on the
portal’s digital contents, etc. Many of the above described functionalities are already available for
some mobile devices like iPhone/iPad (such devices can access the PC portal directly) and they will
be soon available also for the user’s PDA/mobile version.
In order to upload/publish your own digital contents on ECLAP , you have to be registered as user
of the Portal. Such registration is free of charge, you only need to follow the link from the first page
of ECLAP or you can use this link. Once registered, the user is asked to fill in all the data which
could be useful for a better service exploitation. During the registration procedure, the user will
remark that there are discussion groups. You have to ask to each group coordinator to gain
admittance to the group you are interested in. Groups have a discussion forum and they are both
an important means of creating talks/collaboration and a source of knowledge. The registered user
can drop comments on pages, objects, marginal notes on the forum, etc.
Once registered on ECLAP , the user can enter (by logging himself via login), get access to the
private contents of the groups he joined, and/or insert/load (do the upload), publish his own digital
contents (for instance some pictures, videos, educational material, comments dropped for a video,
forum interacting, etc.) and he can socialize/discuss with other users, etc. To upload /publish some
digital contents is very simple, you can refer to the webpage from this link if registered users,
namely whether logged into the portal. After having correctly inserted the data related to the files
12 ECLAP Best Practice Network User Manual the user is going to publish on ECLAP and once clicked for publication, the user releases his
implicit authorization to ECLAP to publish that object on PC, PDA and mobile systems (this means
that the user declares under his sole responsibility he is authorized to publish such digital contents
on the Internet and mobile networks). It is very important to pay much attention when editing data
(metadata): in fact if the user inserts correct and complete metadata, this will be to everybody’s
advantage, not only his own, since other users who might be interested to the
contents/contribution of that individual user might benefit from it, especially when it comes to
taxonomical classification and object description, etc. The user’s contents will be visible for each
and every user of ECLAP and the latter could drop comments to the user, talk about what has been
published, etc.
ECLAP Management Committee reserves the right to remove content and applications that are
objectionable for any reason whatsoever, contents going against the moral standards and/or
offending, defaming, harassing other people and/or contents providing references and pieces of
information not correct, nor shared. Furthermore, contents which would violate the intellectual
property will be removed, the same will occur for contents deemed offensive by third parties for the
sake of third party privacy or intellectual property, or for any ethical reason whatsoever. The
Committee refuses all responsibility for any use which is made of such contents.
Networking, groups and discussion forums
ECLAP allows to carry out many activities that are typical of Best Practice Networks, for instance:
bookmarking as preferred some accessible contents, recommending something, etc. Users can view
which are the contents/contribution the user has posted/provided/uploaded, namely published on
ECLAP . The user can send emails (and SMS in the future) to all the members of a group or groups
he is interested in, he can send emails to suggest the visualization of some digital contents (objects,
pages, comments, forum interacting, etc.) to some of his colleagues, he can invite other preferred
colleagues of his to register on ECLAP using a simple email. The portal can be of great help to this
purpose, the user has just to follow the suggestions offered by the portal and placed on the right or
close to the digital contents. ECLAP provides also the user with the reference to other users having
similar profiles both for common interests and activities; it suggests objects similar to those the
user has recently viewed, etc. At present what is proposed to users is a list of possible colleagues,
list which is arranged from the most similar to the less similar. The similarity among colleagues is
based upon the pieces of information provided within the profile, but also according to the actions
the user has carried out, for instance which contents he has viewed, published, downloaded, etc.
Some of these recommendation functionalities will be available later on.
ECLAP Content Enrichment and Aggregation
ECLAP provides to Registered Users the possibility of commenting, annotating, aggregating,
tagging, voting and enriching content according to several different modalities.
Content Enrichment and Annotation
Among the several possibilities for content annotation and enrichment, the user can:
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leave comments to each content element (changing and deleting your comments). The
search capabilities of ECLAP also index the comments you provide so that they can be
retrieved;
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assign an appreciation rate/vote to each ECLAP content, the resulted averaged vote and the
number of votes are presented;
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associate one or more taxonomical classifications and group associations to each content
during the upload. The search capabilities of ECLAP also index the taxonomical
classification provided;
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leave a set of tags for each content, and see the tags assigned by other users;
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establishing synchronization/annotations among audiovisual content (audio, video,
images) and attaching to them textual and semantic annotations. This feature is provided
by exploitingMyStoryPlayer tool; This tool allows to perform non linear navigation
among the annotations established. The navigation can be saved/recorded as a
personal navigation experience and these experiences can be shared among Registered
Users and retrieved to and by your colleagues. They can be useful for educational purpose;
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see multilingual translations of provided metadata in several languages. These translations
can be revised and validated by other users which are experts in the correspnding language.
If you are interested in that activity please contact a group coordinator to become revisor
for that group in your language;
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exploit the automated extraction of technical metadata such as format, type, duration, size,
QR to shortening the access and download of the content etc.; The back office also
automatically transcode to prepare content to be used on mobiles and other devices;
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edit and/or add metadata via the ECLAP Metadata Editor accessible to content owners (you
can use it on the content you uploaded. It is also accessible for who has been delegated by
the content provider institution managing a group) and for Registered Users entitled to play
the role of content enricher;
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add IPR (Intellectual Property Rights) permission models and constraints to each single
content and the Europeana Rights formalization via the IPR Wizard tool. This feature is
also accessible for group coordinator and IPR Managers delegated by them.
Content Aggregations
The content aggregation facilities of ECLAP allow you to create:
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Play lists are grouping of audio visual content that can be played once or in a continue loop
(images, audio, and video). You can create your own PlayLists. The play lists are also
indexed as regular content and can be used in ECLAP e-learning courses. The audiovisual
content included into a play list may consists of a segment of a video or audio, while the real
execution of the play list does not implies the production of new content, nor the slicing of
the original content.
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Collections are simple grouping of content items and do not have any semantic meaning. A
Collection may include any kind of content items, including play lists. All the registered
users of ECLAP can create their own collection, that can be private and then published to be
shared. So that the Collection can be personal private collections and then the user may
decide to publish/share his/her personal Collection to the ECLAP community. This permits
to make visible the colllection to all the other colleagues. The published collections can be
updated and used as the primary container and sources for creating ECLAP Courses via the
e-learning facilities of ECLAP.
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e-learning courses, are regular SCORM courses in the Cross Media Learning Management
Systsem of ECLAP. An ECLAP course may contain are lesson units any kind of ECLAP
content that can be played/accessed/ used to follow the whole course. A course may be
comprised of any kind of content items, including play lists and/or collection. Registered
Users may be registered to each single course by means of the administrator and/or the
Course Teacher, the list of teachers for each course is accessible in the list of courses. The elearning facility allows to monitor the e-learning activities, access to the content items
which are the basic elements of the ECLAP course.

Annotations experiences and relationships among audio visual content via the
MyStoryPlayer tool. Moreover, the user can create effective networks of annotations among
the several audiovisual, and may record and share the navigations performed passing from
one audiovisual to the next via the annotations and clicking on them with mouse, changing
the current context.
Content and Metadata Ingestion
The basic concepts of ECLAP content and metadata ingestion are described in the following points.
In addition, ECLAP periodically organizes a training meeting for content providers (see past and
future meeting web page). You can access at the videos and slides of the last training meeting by
following this link. Other sources of information are mentioned in this page.
According to the Terms of Use you may be a regular (simple) registered user or a content
provider (affiliated or partner) with many registered users affiliated to it. In any case, you have to
accept the Terms of Use to upload any content on ECLAP, so that, please read them.
Some of the advantages of providing content to ECLAP are reported in this web page. For a wider
view, please also read the Affiliation page.
Simple registered users
If you are a simple user, you are not representing an institution in ECLAP. So that, you can only
upload your content via the ECLAP Upload Service page. You are going to receive notification
about the progress of the ingestion of your content.
Once uploaded a content, with minimal metadata information, you will be entitled to edit and
enrich metadata by using the ECLAP Metadata Editor. The Edit Object functionality/action
(accessible via the Action Menu of your objects) allows you to: edit metadata, upload a different
icon/thumbnail, update the digital file, upload a new version of the digital file, update/change the
classification, etc.
As a siple registered user, you will be entitled to remove the content from the ECLAP portal, your
content will not be provided to Europeana and you will not have the possibility to defining IPR
Model details. On the other hand, if you have the intention to manage your IPR for controlling the
access to your content, and to post metadata content on Europeana, you could be interested in
getting affiliated with ECLAP, so that please read the page to become an ECLAP
Affiliated Partner.
Content Providers (contractors or affiliated partners)
The content providers are institutions and/or companies that can fully exploit the ECLAP services,
15 ECLAP Best Practice Network User Manual facilities and tools for massive ingestion of content and metadata, content enrichment, as described
in the following (many other features are also available for Content Providers and are described in
other web pages and in the User Manual). So that, regarding content ingestion, Content Providers
can provide and exploit services for providing:
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single content/items and metadata: They can be uploaded in one shot via the direct
upload on ECLAP Social Service Portal by using the ECLAP Upload Service and web
page/form; The Edit Object functionality/action (accessible on the Action menu of the
object) allows you to: edit metadata, upload a different icon/thumbnail, update the digital
file, upload a new version of the digital file, update/change the classification, and define the
IPR model via the IPR Wizard, etc. Please note that you can upload any kind of content
file format and type, and of any size (more than 500 file formats and kinds are managed).
The ECLAP ingestion is capable to cope with them for you automatically, without your
intervention!!!.
multiple/massive content/items and metadata This can be performed in one
SIMPLE shot by using the direct upload on ECLAP Social Service Portal by using the
ECLAP Upload Service and web page. You can select in the file selection dialog several
files at the same time. It is a batch process that is suitable, for example, to upload all files
related to an event (having the same metadata) and being contained in the same directory
of your computer. This model for content upload works quite well up to 150 files every time,
in a single click. These files can be of different type, size, format, extension, etc., and may
share most of the metadata, you can specialize for each of them the Title. The ECLAP
ingestion is capable to ingest and manage them automatically for you!!!.
massive ingestion of metadata and then providing content files. This last
facilities is the most powerfull and complete. To this end you have to access at the ECLAP
Metadata Ingestion Service, to provide there set of metadata as an XML file. They can
be directly uploaded as a file or harvested them via a OAI-PMH access, if any. In the latter
case, ECLAP Metadata Ingestion Service is going to crawl the Content Providers archives
and acquires the original metadata. Once provided the metadata, the content provider
has to map the metadata XML structure to the ECLAP metadata XML format
(ECLAP Metadata Ingestion Semantic Model), by using the ECLAP Metadata
Ingestion Service to define a XSLT that is used in the mapping phase. For doing this
work you can ask the help of our skilled personnel, to follow you during the ingestion
process (contact info@eclap.eu ). Both original metadata sets (those provided by you as
Content Provider and the mapped results, together with the XSLT map) are passed to
ECLAP portal for storage and preservation for you. Please follows this link to access at
the User Manual of ECLAP Metadata Ingestion Service. Please note that the ECLAP
Full Semantic Model is much wider and expressive than the simple ECLAP Ingestion
Semantic Model; The transformation of you metadata into the ECLAP Full Semantic Model,
and from them to Europeana EDM model are performed autoamtically by ECLAP for you!!!.
The ECLAP portal regularly takes care about the new content arrivals from the ECLAP Metadata
Ingestion Service to acquire metadata represented using the ECLAP metadata format and in the
original metadata format. Thus, in the first case, your metadata will be preliminarily accessible
from the ECLAP portal without the content file, but not accessible to regular users. You, as content
providers, will be entitled to access, edit and enrich them via the ECLAP Metadata Editor and tools.
The real content files will have to be provided to make them accessible on the portal to the other
users. Until the effective content/item files are not provided, the metadata set you provided will not
16 ECLAP Best Practice Network User Manual be posted on Europeana, and the content would not be visible on ECLAP for all the users.
The ECLAP massive ingestion model is capable to ingest in one click hundred thousands of
content, files and items at the same time. The web page for massive content ingestion can cope with
hundreds of content items at the same time, up to 1 GByte per file in the case of direct upload,
while in the case of FTP there is no limit, via FTP you can upload even singles files of 20Gbytes
each, for example, and millions of files.
The Content Providers (which passed their metadata set via the ECLAP Metadata Ingestion Service
according to the ECLAP Metadata Ingestion Model) may use different solutions to provide their
content/item files as:
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one by one upload/update of content files and/or metadata via the ECLAP
Update facility, available on the content Actions menu for each single object, but only for
the user that has uploaded/provided the content. Please click on Edit Object
action/functionality, from lists of content or from the right side block of actions and chose
the file update facility.The Edit Object functionality/action allows you to: edit metadata,
upload a different icon/thumbnail, update the digital file, upload a new version of the
digital file, update/change the classification, etc.
massive content upload via internet, including the corresponding links/URLs (or
FTP location for files) into the metadata set you provided, and make them accessible via
your web/ftp facility for direct download. In this case, the ECLAP portal back office service
is going to automatically do all the dirty work of download from your servers the files and
will perform the joining of them with your metadata;
massively content via FTP. In this case, you can post your content file via FTP, on the
ECLAP FTP Service. In these cases the Content Provider has to accompain/include one or
more files with a list of associations between the ingested metadata records and each single
content file. These associations of content file and metadata could be based on Content
Provider unique ID (for the metadata record identification) and/or an AXOID (ECLAP
adopted unique ID, accessible to the portal), and the simple file name to identify the
provided content. The content provider ID or other identifier can be directly located in the
source metadata of your metadata set, etc., if possible. A manual association of the file with
metadata can also be performed on the portal if the ID is not available. The Content
Provider has to provide single content files via FTP. For FTP posting please ask to get
credentials to info@eclap.eu (to receive your account and password). The FTP site of
ECLAP may ingest more than 200 Gbytes of content per day, each single file can be even
greater then 20 Gbytes, for example.
massively content via physical media, providing hard disk or DVD/CD data ROM or
HD or tapes. In these cases the Content Provider has to accompain/include one or more
files with a list of associations between the ingested metadata records and each single
content file. These associations of content file and metadata can be based on Content
Provider unique ID (for the metadata record identification) and/or an AXOID (ECLAP
adopted unique ID, accessible to the portal), and the simple file name to identify the
provided content. The content provider ID or other identifier can be directly located in the
source metadata of your metadata set, etc., if possible. A manual association of the file with
metadata can also be performed on the portal if the ID is not available. Audio or Video
CD/DVD to be ripped are not accepted as a valid format for providing content items. The
Content Provider has to provide single content files, and them can be provided via DVD/CD
17 ECLAP Best Practice Network User Manual ROM or HD.
Once the content file/item is received, it is associated with metadata automatically by the ECLAP
back office tools. Exceptions are managed by the content ingestion team at DISIT DSI, the back
office of ECLAP. Thus to each of those content files, the maximum restrictions are applied
according to the Terms of Use. Please note that, the content provided is automatically associated
with the Content Provider channel/group, ONLY, and posed private of the group. Therefore, only
ECLAP Trusted User would be entitled to access at the content for the purpose of metadata and
content validation and enrichment. Then, the authorized personnel by the Content Provider would
be entitled to exploit all the ECLAP services for:
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metadata enrichment via ECLAP facilities for voting, leaving comments, tagging, creating
annotations, collections, playlists; See for details this link;
metadata translation via ECLAP automated back office. This service is included in the back
office content processing in ECLAP. Any Content provider can appreciate this service
providing content to ECLAP. Moreover, each content provider can provide its content
metadata validation/translation experts.
metadata edit, review and validation (via ECLAP Metadata Editor), accessible only for the
authorized person of the content provider and for the single user that uploaded their own
content, including association with multiple groups, revision of taxonomical classification,
review of all languages, review of technical metadata, etc.;
IPR definition via the ECLAP IPR Wizard. A tool accessible for the authorized persons
indicated by each Content Provider (namely the IPR Manager of the channel/group). With
the IPR Wizard, the IPR Manager can define and assign the IPR Model (restrictions and
permissions) for each content of the group on the basis of the preferences and decisions of
the Content Provider. The IPR Model also include a link to and ECLAP page in which you
can put your licensing information and redirect the interested people to contact you, for
example;
content metadata publication on Europeana, accessible only for the authorized person of
the Content Provider and group coordinator. They can decide to make available for
Europeana each single content metadata as well as a group of them. ECLAP is going to
make automatic generation of the EDM format of metadata suitable for Europeana.
These activities are orchestrated by using the so called ECLAP Workflow Management tool
integrated into the ECLAP Portal and back office. More details regarding ECLAP Tools can be
recovered following this link.
More details about ECLAP Ingestion Workflow and IPR Model can be found in DE3.1 –
Infrastructure: ingestion and processing content and metadata. While, details about the metadata
mapping can be recovered from DE4.1 Metadata/descriptors' Identification and Definition.
Specific details regarding IPR Wizard and IPR Model can be recovered from the specific web
page.
ECLAP E-Learning Facilities
The e-Learning facilities on ECLAP are related to the possibility of:
18 ECLAP Best Practice Network User Manual 
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accessing to ECLAP content for educational purpose with less restrictions (i.e., more
permissions) for teachers, professors, researchers and students; accessing content also on
mobile devices.
accessing to ECLAP e-learnign courses, which are a composition of ECLAP content and
much more as explained in the following.
creating a course to be accessed by students that have to be registered users of ECLAP and
authorized by the teacher to follow the course.
An authorized teacher/editor can create a course on the basis of a selection of ECLAP content, web
pages, etc., and media content coming from outside, for example a video on YouTube, or other
portals, stand alone web pages, text, etc. The concept of ECLAP collection to aggregate objects is
one of the shortcut mechanisms to create a course based on ECLAP content. Typically, the teacher
create a set of private collections regarding the lesson argument, then the teacher can pass to the
Course Authoring Tool to compose the course and the lesson units by selecting the content file
from those collections. It is a very simple process. the Course Authoring Tool is substantially a
standard Moodle facility. Moodle is well know and largely diffuse LMS, that composed with ECLAP
content facilities and AXCP back office create the XLMS, the Cross Media Learning Managment
System and solution. The XLMS is a Social Learning Managament Systems with cross media
content.
A ECLAP course may present all the classical features and units of a Moodle course (for instance
SCORM based), and may be accessed by PC and mobiles devices such as iPad. A Course can be
aggregated together with other courses to form a master or an Univeristy Course comprised on 1 or
more years, a full degree. The single Course can be comprised of several elements and infromation
that can be managed by one or more teachers and that can be summarized as:
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title, description, tests, etc.;
a large set of lesson units that can be
o ECLAP objects/content files as:
 audio, video, and images;
 documents of any size (pdf, word, ebook, epub, excel files, etc.);
 slides (powwer point, pdf slides, video and sinchronized slides with audio
aside to be accessed in streaming); They can be easily create, please ask to
info@eclap.eu for information;
 playlists, aggregated objects, collections;
 animations in flash;
 annotations on audio visual with MyStoryPlayer, related tracks of
experiences;
 self test tools that can be used for on-line and off-line assessment, on PC and
mobile. They are typically realized as intelligent content items produced and
distributed by means of the ECLAP portal;
 comments on the above objects.
o ECLAP blogs elements, working group blog and content, ECLAP news, etc.
o external web pages,
o external video from other video providers as YouTube, Vimeo, etc.
o external links to outside, etc.;
some explanatory text for each unit and lesson segment, including program and
annotations; The text that may help your students to follow the rational of the course and to
manage the material that you are providing them;
questionnaires and/or sondages, to collect data and perform evaluation/assessment directly
from the students, to analyze them on the ECLAP e-learning facilities;
self test tools that can be used for on-line and off-line assessment, on PC and mobile. They
are typically realized as intelligent content items produced and distributed by means of the
ECLAP portal;
19 ECLAP Best Practice Network User Manual 
a set of teachers and tutors for each course.
The e-Learning facilities of ECLAP have been enforced in ECLAP Portal integrating Moodle tool
with ECLAP facilities and media processing tools, the ECLAP back office. Therefore, each teacher
has at disposal an enhanced Moodle e-learning facilities for student management, progress
monitoring, assessment and also for simple course composition. While, at level of the single unit
lesson, the ECLAP is much more powerful than the classical Moodle since ECLAP provides cross
media and multimedia management, production and distribution without any effort of the teacher
and also the possibility of using intelligent and interactive content on PC and mobiles. In addition,
ECLAP also provide support for the social integration via a set of valuable ECLAP tools.
The content annotation, aggregation and enrichment models and facilities of ECLAP are a
strong tool for educational purposes. Please access to the related web page and user manual for
details.
If you are interested in creating a course, please contact the ECLAP coordinator: info@eclap.eu.
The following links may help you to get some examples and/or courses developed by your
colleagues.
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Info on elearning activities
All Courses available
All course categories (they are collection of courses)
All teachers
Your Courses
MyStoryPlayer - The Audio Visual Annotation Tool
MyStoryPlayer is the audiovisual annotation tools integrated in ECLAP. It allows users to be the
central part in fruition of multimedia objects annotating them, and offers new solutions for
educational and infotainment purposes. As we are in a performing arts environment, let us show
you some examples of application of such a tool.
So that, MyStoryPlayer is the engine behind the audiovisual Annotations in ECLAP. While a stand
alone version of the tool can be accessed at: http://www.mystoryplayer.org.
For example: if a teacher wants to prepare a lesson for his students, synchronizing slides and video
in the same environment, or adding some pictures or audios examples that can explain better the
concepts of his lesson, with MyStoryPlayer he can do that!
If a user is owner of many multimedia objects of the same event, for example taken from different
views, and want to relate each other and play them synchronously and in parallel on the same
player, with MyStoryPlayer he can do that!
If a user want to connect events each other following some particular aspects like the characters,
the dancers, the theatres, the music, the moviemakers, ecc, creating a package of multimedia
annotated objects connected by a leitmotif and visible in interactive way, with MyStoryPlayer he
can do that!
The innovative part of MyStoryPlayer lies in the fact that no difference between media and the
user’s annotation exists, because both categories are referred to multimedia objects and they are
temporally connected on their timeline.
20 ECLAP Best Practice Network User Manual For example, if you want to view the annotation done in this example click on this ANNOTATION
Moreover, as annotations are audiovisual, the possibility of both multiple contemporary views and
multiple choices on what to watch is provided to the user, thus giving him the freedom of building
his personal narrative experience, that can be saved and shared with other user. You can even
search for those experiences and/or for annotations. Every time the user chooses a video to be
played, rectangles appear just below the temporal line to indicate the length of annotations
according to the duration of the main playing video.
See more on MyStoryPlayer in the related section of this user manual on which you can see
nice examples.
ECLAP Players and Tools
ECLAP provides you a set of players and tools to cope with your content and make your experience
in ECLAP simple and fascinating for both content providers and users.
ECLAP main tools for accessing content are:
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AUDIO and VIDEO: ECLAP audio visual players, to play audio and video (at low,
medium and high definition in progressive download) into your browsers. The ECLAP
player is an addon at the Flash player and it is automatically loaded and executed by your
browser: Internet Explorer, Firefox, Chrome, Safari, etc., on Microsoft Windows, MAC
OS and Linux. The only plugin that you have to install into your computer for your
browser is the Adobe Flash player, that you can find at this link. On that web site, your can
find all versions for your browsers and in your preferred language.
PDF Files: ECLAP is also capable to play in web pages PDF files (if this is not possible
means that you have to install a plug in of Acrobat, please read the next lines). In this case,
the only tools that you have to install in your computer for your browser the Acrobat Reader
that you can download and instala from this link: Acrobat Reader. On that web site your
can find versions for your browsers and in your preferred language.
Animations in Flash: ECLAP is also capable to play in web pages flash animations, and
others would come in the future. Also in this case, the only tools that you have to install in
your computer for your browser is the Adobe Flash player On that web site your can
find versions for your browsers and in your preferred language.
ePUBdocuments. ECLAP is capable to ingest and play in the portal ebook content in the
ePub Format as google book. These content type can be played into your Mozilla Firefox
Browser only on Windows, MAC and Linux. To this end, you have to install the EPUB
Reader from this link, it is an Add on Mozilla browser and it is available for free on 23
languages. The ePub documents would be also accessible on your iPad by using the ECLAP
Content Organizer, see below.
ECLAP Content Organizer for Smatphones and Tablets Mobile . The Content
Organizer is a tool that allows you to access and download content from ECLAP portal.
Once the content is downloaded you can manage your personal collection of content into
your mobile device, search content, browse, get information, etc. The mobile devices
supported are iPhone, iPad, iPod, Android and Windows Phone 7. Some differences are
available on the different platforms. In the most powerful version, the Content Organizer
may organize and play ePub, video, audio, cross media content, images, pdf, etc, may start
download from QR (see the technical metadata of each content), may access to content via
GPS locations, my permit upload of content from your mobile, etc. It can be used to
21 ECLAP Best Practice Network User Manual iPhone/iPad, iOS, Content Organizer: To get it, you can go on App Store
search for Content Organizer, download and freely install on your device. The
Content Organizer for iOS is most porfull, it is capable to download, collected,
search and play with ePub, video, audio, documents, cross media content, images,
pdf, etc.; may start download from QR (see the technical metadata of each content),
may access to content via GPS locations, my permit upload of content from your
mobile, etc.
o Windows Phone 7, Content Organizer: To get it, you can go on the Microsoft
MarketPlace and search for Content Organizer, download and install it on your
mobile. Additional information can be obtained from the following links for:
 Italian
access
page
version:
http://www.windowsphone.com/itIT/apps/ef4c898d-206a-47b2-99f9-11b0d47b6b36
 English
access page version: http://www.windowsphone.com/enUS/apps/ef4c898d-206a-47b2-99f9-11b0d47b6b36
o Android, Content Organizer: You can request it by sending an email to
info@eclap.eu
MPEG-21 AXMEDIS player, to play a range of intelligent cross media content,
audiovisual content, ebook, etc. This content format allows to keep in an unique file
intelligent content and its metadata. This kind of player is available on Windows PC and
Windows Mobile PDA, for a range of browsers. To this purpose an additional tool has to be
installed on:
o Windows PC (Internet Explorer, Firefox, Chrome, etc.) please install the player
that you can download from this link. This link provides your the installable version
of the player which suitable for the browser from which you request the player. In
any case, you can access to:
 Windows Internet Explorer version
 Plugin for Windows Mozilla: FireFox,Chrome, Safari, versions
o Windows Mobile PDA, you can download a Content Organizer and player by
following this link. This link bring your to download a ZIP file containing a CAB to
be installed into your PDA and some examples. You can access at the CAB file only
from your PDA following this link. A specific version of this tool for ECLAP project
will be produced in the next future.
ECLAP Metadata Editor, an ECLAP web tool to add, edit and validate multilingual
metadata (classification, technical and taxonomical metadata associated to content). It is
accessible to registered users that have uploaded the content or those that are entitled to
enrich the content for a Content Provider. This functionality and tool is accessible from the
Action menu of each object via "Edit Object". Once entered in the edit object page, below
the content in play the several functionalities are available including activation of Metadata
Editor, IPR Wizard, content file upload/update, change of content thumbnail, embed for
the versions in which this functionality is activated.
ECLAP IPR Wizard an ECLAP web tool accessible only to indicated users of content
providers. The tool allows to define content access permissions for different kind of users,
for educational and non educational, etc. More details are accessible on the web page of the
IPR Wizard.
ECLAP Back Office for content ingestion and semantic computing is realized by
using AXCP (AXMEDIS Content Processing) Media Grid language and tools. This tool
allows to perform automated content adaptation and transcoding to allow using content on
several different platforms and devices (PC, MAC, iPhone, iPad, Android, Windows
o
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22 ECLAP Best Practice Network User Manual 
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Phone,..), content ingestion, metadata processing, semantic computing related to
suggestions, clustering, indexing, recommendations, etc. This tool has been the selected as
one of the winner in the Italian Ministry competition called "Italia of innovators", see
the video
ECLAP Metadata Ingestion service is an ECLAP tool for metadata ingestion and
mapping them from any your metadata format and schema to ECLAP Semantic Model.
Please follow the next link to access at the page in which all metadata and content
ingestion process is described. The ECLAP semantic model for metadata and
information is quite extensive and large. On the other hand, the ECLAP Metadata
Ingestion Semantic Model is widely open and it is capable to accept a very large set of
metadata sets. A large part of the ECLAP semantic model of content provided by partners
and affilaited partners is passed to Europeana for general indexing on the
Europeana general portal.
ECLAP Annotation and Enrichment tools, a set of tools for content enrichment,
aggregation and audiovisual annotation please follow the link.
ECLAP Social Network Analysis tools. ECLAP administrator may access to several
social network analysis tools. They range from classical metrics for social relationships to
more sophisticated metrics on content access and download, query, user interaction, etc. In
the future, ECLAP is going to make accessible some of these metrics and values to the
group/channel coordinator.
ECLAP Statistic Analysis tools, please consult the dedicated web page. They are en
extension of classical metrics for user behavior on content access and download, query, user
interaction, etc. In the future, ECLAP is going to make accessible some of these metrics and
values to the group/channel coordinator.
A technical view of the ECLAP Services and Tools can be recovered from the ECLAP
Infrastructure deliverable DE3.1.
ECLAP Statistics
ECLAP provides a full set of statistics and analyses at different levels
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General statistics on accesses, downloads, and uploads;
General statistics on queries;
General statistics on user actions;
General Social network analysis, and networking;
Groups statistics on content enrichment, social promotion and networking;
Personal statistics on uploads, networking, social networking, etc.
They are accessible at different levels of resolution for different users. General statistics of the
portal and those of the groups are directly accessible from this page. While personal data and
statistics can be accessed only by the single user and by the Administrators for providing a better
service.
The first draft version of statistics analysis tools for groups and users are available!!!:

Each Group coordinator. It has the possibility to see the statistics about
managed group(s) by accessing on the block on the right side. The Group Administrator
may edit its own profile to disable the block "Groupstat Statistiche", if you like.
http://bpnet.eclap.eu/drupal/?q=user/edit Each Groups Coordinator may decide to save
and publish or not the statistics of the group.
23 ECLAP Best Practice Network User Manual 
Each Single User may access to his/her own statistics by enabling block "Userstat
Statistiche" in his/her "edit profile page". http://bpnet.eclap.eu/drupal/?q=user/edit The
User Statistics block will be visible at the page reload on the right side.
Last Statistics on Accesses and Downloads
These statistics have been sanitized by the accesses performed by Bot engines and by the technical
staff.
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Access analysis from November 2010 up to February 2011
Access analysis of March 2011
Access analysis of April 2011
Access analysis of May 2011
Access analysis of June 2011
Access analysis, from May to June 2011
Access analysis of August 2011, September 2011, ...
Last Statistics on Queries: simple and advanced
The statistics on queries performed by users can be derived from the most adopted keywords in
queries and from the statistics analysis. The most adopted keywords can be recovered from the
Query Cloud block that you can activate from your user profile and you can access from the main
search menu above. These statistics have been sanitized by the accesses performed by Bot engines
(i.e., robots) and by the technical staff. The recent statistics on queries performed can be
accessed below:
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queries from Nov 2010 to Feb 2011
query analysis, from May to June 2011
query analysis of September 2011, ..
user actions analysis of September 2011, ...
Social Network Analysis
The ECLAP Social Service Portal is monitored by a Social Network Analysis tool that is
capable to estimate basic and extended metrics, among them the map of connections
among users, the eccentricity, the betweenness of the registered users. A number of
metrics are accessible for each single user and for group coordinators, see above. These
social metrics are accessible for the administrators and group coordinators and are only
oriented to help them in their work without compromising the user privacy. The general
view of social network analysis is only accessible to the portal root administrator for tuning
the service. The next figure is an example.
Technical assistance
For troubleshooting purposes, the user can point at the problems he has run into by sending an
email to info@eclap.eualways trying to write if possible the data below:
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Object: title or link or number
Version and type of internet browser,
Operating system,
Mobile device,
Short description of the problem!
24 ECLAP Best Practice Network User Manual Useful Links:
Please note that some of the following links are accessible only for registered users.
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ECLAP Best Practice Network
Technical assistance: mailto:info@eclap.eu
Register a new user
Uploading contents for publication (link accessible only for registered user logged in the
portal)
ECLAP Content enrichment and aggregation
ECLAP e-learning facilities
Metadata Ingestion Tool
Description of the metadata and content ingestion process
ECLAP manual
ECLAP Terms of Use
ECLAP Privacy Policy
ECLAP Players and tools for PC and Mobiles ECLAP Annotation and Enrichment Tools
ECLAP Statistics Analysis Tool
ECLAP Related projects ECLAP related links Algorithm Designer to produce flow algorithms, ver 2.1.0 dated August, it includes the
automatic production and the saving option of package mp21/axmedis ready for the upload
into the ECLAP portal (use manuals for PC, PDA and iPhone are included)
AXMEDIS portal and other MPEG-21 production tools
Portal with other examples of digital contents
Mobile Medicine Social Network
Apre Toscana Portal Protection as additional solution
Most contents on ECLAP are not protected by a DRM, even though this functionality is possible
with AXMEDIS. Some digital contents can be used on different platforms: PC, PDA and mobile
systems. As to the latter, you need only one license to use such contents on any device the user has,
thus achieving a true interoperability (with or without DRM) of contents on different devices. If the
user does not deem it necessary to use protected contents, this part can be left out. When a content
is protected, this is made self-evident for the presence of small yellow padlock. To access protected
objects, you need to be a registered user on the AXMEDIS system and also to have a player certified
by the AXMEDIS DRM control system. The first step to use protected contents is to register your
profile on the AXMEDIS, if this has not been done yet, when accessing for the first time by using
the registration webpage of ECLAP Portal. The user can register on the Axmedis via ECLAP portal
later on, simply by accessing the webpage of his own user profile on the portal; or else he can
register by using the AXMEDIS general registration portal, with this link for registration. Once
registered, the user will receive via email his user-name, password and a file (called ‘certificate’).
These data will be of great help later on, when the certification of your own players occurs. The user
has simply to follow the guidelines he will receive via email. In order to register the PC player into
his own browser, he can use this link of Certification. With the same pieces of information (user,
password and certificate) the user will be able also to get the certification for the different players
he has on PC, PDA and mobile systems. If registered and certified on AXMEDIS, the user can get
access to other social networks and AXMEDIS services as well: please refer to the AXMEDIS portal
for the complete list: http://www.axmedis.org . Some protected contents are demo; therefore, once
you access them, a demo license is released with a 5 minute validity. Needless to say, this can
happen only if the user is registered and has an AXMEDIS certified player. Some other contents are
completely protected and they can be accessed only upon the content producer/author’s granted
25 ECLAP Best Practice Network User Manual permission. The object itself will provide you with the necessary pieces of information on how you
can obtain the right to exploit such contents/objects, which is to say how to get a user license.
26 ECLAP Best Practice Network User Manual Main screenshot of ECLAP
27 ECLAP Best Practice Network User Manual 3.Kinds of digital contents
ECLAP offers many different kinds of digital content which is indexed and can be searched as
information, as community-shared knowledge. To this end ECLAP exploits the Semantic Web
technologies, namely Web 2.0/3.0:
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Web page:
o Related to groups of private and/or public nature;
o The group coordinator can insert, change and/or cancel the private and/or public webpages he has produced for a group;
o A taxonomy is associated to each web-page, please refer to the Appendix;
o Each web-page can be commented upon and it can be voted by the members of a group;
o Page Comment, Making comments on WEB pages
 Comments made on a WEB page of a group by any user being able to access the
group, therefore comments are written by registered users only.
o Web pages and comments are indexed in the search engine of the Portal;
o Web pages can be available in many different languages, so that any single page in the
Portal can have one or more translated version available;
o Every time a new Web page is created, a notification is sent to all members of the group.
Discussion Forum of a group:
o Each group is given a discussion forum with many topics, namely discussion topics;
each topic is associated with a given taxonomy;
o The discussion topics can be started by members of the forum, as well by the
group/forum coordinator; only the coordinator can cancel a topic;
o Forums collects contributions on aspects /talks for a given topic, contributions can be
written by registered users only.
o Forum Comment: comments on the discussion forum topics of a group:
 Comments left for some topics discussed within a given forum (they are
associated to the vote each user can express and votes are very useful to collect
opinions to verify the reliability of a topic or a comment). Each topic is therefore
linked to a group and it can be produced and made accessible only by the users
registered to that group.
Objects/mini-applications: they can be uploaded by registered users thanks to a specific
form for the upload/publication, please see later on. Objects could be:
o simple digital resources:
 audio, video, images, documents, flash animations, slides, etc.;
 in a near future, also live stream of events, etc. (work in progress);
o complex objects, mini-applications (this kind of complex objects has to be uploaded by
using the MPEG-21/AXMEDIS format, please see later on for their production through
the provided tools):
 calculators, check lists, flows, procedures;
 audio and video guides;
 lessons, interactive objects, forms, etc..
o Applications and tools in EXE, CAB and MSI format
o Object Comment, Commenting objects:
28 ECLAP Best Practice Network User Manual Textual comments on objects, which are dropped by registered users;
Every time a new comment is created, a notification is sent to all group
members;
 Possible votes on such objects.
aggregation of different resources, in the form of:
o e-learning courses
o playlist with images and videos
o collections of different resources
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Objects have metadata (pieces of information related to classification and
identification) which are associated to the individual digital resource, to the object itself and
hence to the mini application. Such metadata are the very first means of searching objects within
the portal database. They include what follows:
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Metadata language: the language of the metadata itself like:
o Standard Dublin Core classification: this classification information can be
produced in more than one language, or simply the system can be used to provide an
automatic translation in other languages;
o Title: according to Dublin Core title classification, any object can have one or more title
assigned;
o Author: typically is referred to whom created the object and not to whom uploaded it
on the portal, that is automatically determined since only registered users can upload
objects;
o Topic: short description of the object content;
o Description: textual description (max 3000 characters);
o and many other, according to the DC standard;
o Technical metadata (number of views, format, type, date of upload, published by,
username of the user that uploaded the content, workflow type, content url, object ID);
o Classification metadata (creator, publisher, date, language, identifier, etc.);
o IPR information (rights and permissions associated to the resource).
Associated groups: one or more groups taken from the list of possible groups already playing
an active role in the portal;
Taxonomy: one or more associations to the available taxonomy, as reported in the Appendix;
Visibility: public or private nature of the group or groups (provided the user is given the
chance to choose among the groups he is member of );
Language of the uploaded digital content; it is possible to specify the language of the
document or of the video uploaded on the Portal. If the uploaded content is a document, a PDF
or a Web page, also the textual content is analyzed and included in the search engine results
according to the specified document language.
The following metadata are produced automatically:
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Format: technical definition for the kind of datum (audio, video, image, document, cross
media);
Type: conceptual definition for the type of datum (archive, audio, video, image, document,
excel, crossmedia, slide, flash, pdf, html, smil, playlist, etc.);
identification:
o unambiguous ID of the object, called AXOID;
o identifier as file name;
29 ECLAP Best Practice Network User Manual 
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date of publication; date of production;
user who has uploaded the object into the portal while using his ID;
Full text indexing: is related to the textual content of documents like: DOC, DOCX, PPT,
PPTX, HTML, PDF, etc.
The system is able to provide multilingual indexing of the textual content of many different
resources like txt, doc, docx, pdf and power point presentations. The advanced indexing
functionality is illustrated in a specific paragraph later in this manual.
Each type of digital content is described shortly in the web-pages and reference is made to a
clickable icon representing type and/or format of the content itself, but also its availability,
taxonomy (for example on PDA), etc.
Icon on PC
Short description of the digital object the icon stands for
Document: DOC, DOCX.
PDF document
Archive: ZIP, RAR
Slides: PPT, PPTX
Excel: XLS, XLSX
Audio for PC, iPhone
Tools: EXE, MSI, CAB
Video for PC, iPhone, animated icon different for each published video,
taken out from the video itself
Image for PC, iPhone, image different for each published image, taken
out from the image itself
Complex object/mini-application for PC, iPhone or PDA. Such objects
may include: video, audio, guide, documents, algorithms, flows, slides,
html, smil, etc. This is a generic icon for a cross media object.
Playlist, a list of content like audio, video and images, produced by a user
to promote specific content as a predefined sequence of different
resources.
30 ECLAP Best Practice Network User Manual Web-page on PC, iPhone, associated to a group, generic icon, but it is
also possible to have a specific icon for each group, for instance one for
the Master in …, another one for the Department, the discussion group,
the pharmaceutical industry and so forth.
Discussion forum associated to a group.
Comment: a Forum or a Web-page or a digital content.
Discussion group, first web-page of the group
Blog page
Collection
Course
Event
ePub Braille
Similar icons are associated to digital objects, when they are accessible on Windows Mobile PDA;
please refer to the PDA and iPhone section and taxonomy with its related icons. In that case, the
portal is managed in synch with a tool which is able to organize and search files on PDA and which
is identified as the PDA application.
31 ECLAP Best Practice Network User Manual 32 ECLAP Best Practice Network User Manual 4.Play a content in the ECLAP
This section explains briefly how the playing of a content in ECLAP Best Practice Network with a
PC works.
Typically, when a user clicks on the preview icon or on a title, the content is opened. Subsequently,
one of the following conditions can be applied:
1) the content is shown embedded in the web page by using a standard player;
2) the content is shown embedded in the web page by using the AXMEDIS MPEG-21 player;
3) a windows asking to download the content is shown;
4) an error message is shown explaining that the browser is not compatible.
The standard player is used to play single file content like a video, an audio and an image. The
AXMEDIS MPEG-21 player is used to play complex content, like cross media, interactive and
proactive content. Some content formats cannot be played inside the Web page, but have to be
downloaded locally so that it will be opened by using the software installed in the PC of the user.
This is the case of Word (DOC, DOCX), Excel (XLS, XLSX), Power Point (PPT, PPTX), ZIP/RAR
files and applications and tools (EXE, CAB and MSI formats).
The Flash player and the MPEG-21 player for PC have slightly different commands and
functionalities. The following image shows the command bar of the Flash player.
When a video is played, in the right part of the play position slide, the video resolution is indicated
(in the case of the previous image the video is played in HD resolution). By clicking on the
resolution button, an additional slide is shown that allows to reload the same video with a different
resolution in case for example, of problems in the internet connection.
The available resolution are typically the following:
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LD, Low Definition: 384x288 h263+mp3 bitrate ~350kbps
MD, Medium Definition: 854x480 h264+aac bitrate ~900kbps
HD, High Definition: 1280x720 h264+aac bitrate ~1500kbps
Please note that the available resolutions are depending to the quality of the uploaded video. If a
video is uploaded in a bad quality, it will be not available for example in a HD resolution.
33 ECLAP Best Practice Network User Manual The MPEG-21 Player for PC is shown in the following image. Buttons available in the command bar
can be different according to the resource played. For example, if an image is shown, the command
bar contains only the button to select the full screen view.
Please note that a specific section explaining the AXMEDIS MPEG-21 player for PC is available in
this User Manual.
When a resource is shown, independently to the player used, on the right of the resource view a
number of blocks with additional information and possible actions are shown. Please note that the
actions available can be different according to the resource played and the available versions of the
content.
On the right of the resource played, a number of useful information are shown. Please, see the
annex for additional information on the metadata managed in the ECLAP .
On the Actions box on the right, a number of buttons are available. Please, see the next section
related to the Actions box for a complete description of the available functionalities.
When the full page view button is clicked, the boxes arrangement is modified consequently and
they are placed below the resource view, as shown in the following figure.
34 ECLAP Best Practice Network User Manual The Metadata box
The Metadata box is shown on the right of the resource play (or
immediately below if the resource in played in full page). It
contains a number of metadata that are presented in
subcategories. Title, Subject and Description are the mandatory
metadata. Below them, additional subcategory of metadata are
presented. They are:
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Technical, contains a number of technical metadata
such as: format, type, Available platforms, duration,
video quality available, date of upload, groups, published
by, upload user, original filename, Workflow type,
content URL, QR-code, and AXOID.
Classification, contains information related to the
classification, such as: creator, publisher, date, language,
identifier, taxonomic classification, etc.
IPR Information, reports information related to the
rights and license associated to the resources.
Performing Arts metadata, specific metadata defined
by the content owner.
Location, the map showing the location referred to the
content.
The location is based on the longitude and latitude contained in
the object metadata and these information are reported below
the map as GPS information. Please note that if the user is close
to the location inside a range of 500 meters to the location, after
the GPS information, in brackets will be shown an estimation of
the distance. If the user is using the Content Organizer
35 ECLAP Best Practice Network User Manual application for mobile devices, and the GPS has been activated, the user will receive
automatic notifications about content with GPS information close to its position.
If the object does not contain GPS information, the box will show the whole Europe map.
For additional information about the use of ECLAP features related to GPS and QRcodesfor mobile devices, see the section related to the Content Organizer App (available for
iPhone/iPad, Windows Phone 7 and Android).
NOTE: If an object is set with the Europeana workflow and you are logged in as the user
that uploaded the content, on the bottom of the metadata block, shown when he views a
content, a link "Preview metadata for Europeana" is shown. It will show in a different
window how metadata is currently mapped to Europeana Data Model (EDM), as shown in
the image below.
36 ECLAP Best Practice Network User Manual The ACTIONS box
Moreover, when a resource is played, a box Actions is shown in the right column of the Web page.
It contains a number of buttons that typically allows to:
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Share the resource to popular services by using the social icons. The following services are
actually available: Del.icio.us, Digg, Facebook, Twitter, MySpace, Messanger, Orkut,
Plaxo, LinkedIn, Google and Yahoo. By clicking on the icon, the user will be redirected to
the Web page of the corresponding service to share the resource.
Rate the content;
Annotate the content. For additional information regarding the annotation tool, please see
the section related to the MyStoryPlayer;
Recommend the resource to colleagues;
Add the resource in a playlist;
Add the resource in a personal collection;
Mark as favorites;
Mark as featured;
Download the resource optimized for PC view;
Download the resource in MPEG-21 format optimized for PDA view (only for Windows
Mobiles 5/6.x, the AXMEDIS PDA Player is necessary to open the MPEG-21 package);
Download the resource in MPEG-21 format optimized for PC (the AXMEDIS MPEG-21
Player is necessary to open the MPEG-21 package);
Open the resource for PC view;
Open the MPEG-21 package for PDA (the AXMEDIS Player for Internet Explorer or Firefox
is needed to correctly visualize the MPEG-21 resource embedded in the Web page);
Open the MPEG-21 package for PC (the AXMEDIS Player for Internet Explorer or Firefox is
needed to correctly visualize the MPEG-21 resource embedded in the Web page);
View the QR code image contacting the link for this content.
37 ECLAP Best Practice Network User Manual The QR code is a type of matrix barcode that consists of black modules
arranged in a square pattern on a white background. The information
encoded contains the direct web link to the resource and can be recogised
by using any QR reader applications, available for free for any device and
platform.
Users with a device equipped with aQR reader application can scan the
image of the QR code (directly from the screen or a printed version) to open
the web page for example in the telephone's browser.
The CONTENT block
The CONTENT box on the right column allows to sort and visualize the list of ECLAP resources
according to the selected ordered sequence. The available lists are:
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Featured, list of recommended objects: this list
shown a sequence of casually selected resources
promoted by the groups responsible since they have
been considered of particularly interest for the public.
There is any preference in the order since the
resources are presented in the list in a random order;
 Popular, list of the most viewed objects ordered on
the basis of the number of views;
 Less Popular, list of the less viewed objects on the
basis of the lowest number of views;
 Last posted, list of the last posted objects starting
from the most recent of them;
Top Rated, list of the top rated objects on the basis of the rates provided by the users.
38 ECLAP Best Practice Network User Manual The following options are available in the CONTENTblock only if the user is logged in:
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My annotation, list of annotations created by the logged user;
My published collections, list of content collections published by the user;
My Favorites, list of objects marked as favorite by the user;
My Featured, list of content recommended by the user;
My Playlists, list of playlists created by the user;
Suggested Content, list of objects suggested by the user;
Content of Colleagues, list of objects posted by user’ colleagues;
My Content, list of content uploaded by the user;
Similar Objects, list of content on the basis of the similarity criteria (this option is
available only during a resource play).
Votes and comment
During the play of a resource, unregistered users can see in the ACTIONS block in the right
column, the average rating expressed by the users and referred to the resource they are viewing.
The average of all ratings an item has received shows the perceived quality of a content.
Registered users can decide to rate the content or to leave a comment on it. The rating process is
available in the ACTIONS block on the right column. ECLAP provides a mechanism for users to
rate an item on a numeric scale from 1-5, where a rating of one is worse than a rating of 5. The
rating is expressed graphically in the form of five starts. By passing the mouse on the rating stars,
the explanation text of the rating is shown below the little stars.
The rating mechanism is very useful also for the ECLAP community, since users can see the list of
top rated contents available by selecting the “Top Rated” item in the CONTENT block.
Also registered users can decide to post a comment related to a content.
39 ECLAP Best Practice Network User Manual When a resource is played, comments provided by registered users are listed on the COMMENTS
block on the right column. Each comment contains also the date of the comment and the name of
the user who leaves it. The COMMENTS block allows registered user to post a comment by filling
in a simple form by including a Subject and the comment. Before to post definitively the comment,
users can view a preview of it by clicking on the Preview button.
Finally, below each comment, a Reply button is available to allow registered users to reply to a
comment.
40 ECLAP Best Practice Network User Manual 5. Main functionalities for unregistered public
users
The public user (unregistered or in any case unlogged) into the ECLAP portal can:
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Play and download public content;
Sort the list of available content on the basis of different rules (featured objects, popular, less
popular, last posted, top rated, etc.)
Access the list of available e-learning courses (please note that the courses are accessible only
for registered users accreditated by the course responsible);
Examine the Keyword Cloud, based on keywords included in the metadata description of the
content in Dublin Core (DCMI);
Examine the Query Cloud, based on the keywords frequently used in the full text queries;
Look it up in the portal for the list of working groups
o Choose a group and view the public presentation page of that group including the name
of the person in charge of it, a description, possible links to public pages, etc.;
o View additional public web pages associated to groups;
o Send an email to the person in charge of the group to ask for membership, provided that
he is already a registered user into the portal, but not yet member of that group;
Examine the taxonomy
o Choose an item in the taxonomy and view all the digital contents associated to that
item: pages, objects, comments, etc.;
o Whether the user tries to get access to a content he has not been authorized for, the
system informs him of this status, while providing him with the list of groups which can
access that object.
Download the cross-media player and install it (use the link ‘Players and Tools’ on the
SERVICES menu on the top);
View the online help (use the HOW TO HELP menu on the top);
Change default interface language: Catalan, Chinese, Czech, Danish, Dutch, English, Estonian,
Finnish, French, German, Greek, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese,
Slovenian, Spanish, Swedish;
View possible generic recommendations:
o Objects similar to those which have been executed;
o Advertisements related to that content (work in progress);
Carry out some research activities on the portal’s contents:
o Simple query in full text (by words or part of them) on objects, straight from the main
page. This query is restricted to objects only and results can be refined by using the
“Search Filters” showed on the right column (faceted search);
o Advance query on objects, web-pages, comments, comments dropped into forums,
etc.; you have to specify textual values for each individual metadatum and arrange each
request by using and/or logical operators. When performing this query, the
unregistered user can get results leading him to protected contents and pages, which
cannot be viewed by unregistered users. Also in this case, query results can be refined by
using the “Search Filters” showed on the right column (faceted search);
41 ECLAP Best Practice Network User Manual 
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o View the search results on Europeana by using the same keywords. The results
are visible on the Europeana block on the right column after the user execute a search in
ECLAP;
o If the user tries to get access to a content he has not been authorized to, the system
keeps him informed of this status;
o Clouds can be used for search activities on the portal. Two clouds are available on the
home page: the Keyword Cloud which includes terms included in the metadata
descriptions of content, Query Cloud, which includes keywords frequently used in the
full text queries performed by users;
Calendar: to see important events pointed out by register users by using the internal calendar
module;
Examine lists of public objects from the main page:
o Featured, list of recommended content;
o most viewed, the Popular tab on the left column. This list is sorted on the basis of
number of views and downloads of contents. The precise number of play/downloads is
visible on the right of the description text of the object;
o less viewed, the Less Popular tab on the left column;
o most ranked, the Top rated tab on the left column. Only registered users can vote a
content;
o A selection of last posted, the last posted item is always visible on the PC as the last
object on the right part of the list of last posted contents, while the other posted items
are selected among the latest 30 objects being uploaded into the portal;
o Query results as an object list;
o Objects associated to a taxonomical item, through a choice being made on the taxonomy
reported on the right column (in this case only the contents associated to the
taxonomical node are shown, together with those contents associated with the children
of that taxonomical node);
o Public objects associated to individual groups;
o If the user tries to get access to a content he has not been authorized to, the system
keeps him informed of this status;
Examine and access public objects:
o Main web-pages of groups, public web-pages of groups;
o Public objects, they are displayed as clickable icons, with their vote, title, description,
etc. and they have also a Download button. The Download allows to download the file in
the format the user saw. Mini applications are always proposed to the user, when he is
downloading, as AXMEDIS MPEG-21 objects and they are played with an AXMEDIS
player and/or transferred into PDA (whenever PDA contents);
For each public object displayed in a web-page, either this being a PC/iPhone object or a PDA
object, some actions can be carried out:
o Play it (namely execute it) with a click on its icon or title, view the video, listen to the
audio, view the document, flash animation, image, etc., together with its related
metadata for the classification.
o After playing it, some other tasks can be undertaken:
 View the related metadata on the right: title, author, topic, description, groups,
taxonomical classification, ranking, filename, number of downloads;
 Set full screen/page to view better that object;
 View the metadata and the object’s structure (in the event of MPEG21/AXMEDIS objects);
42 ECLAP Best Practice Network User Manual 
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 Interact with the object, provided it is an interactive content;
 Views the comments and votes left for that object.
Access as registered user;
Ask for new user registration; once this is done, the user receives an email he has to
acknowledge receipt of and he has to input his personal data. It is very important that each
user, when registering for the first time, provides some pieces of information by answering to
some very simple questions appearing on the portal.
Most functionalities are accessible for the public user, also by using his own iPhone, iPad, PDA and
with the same link reported in the PC web-page .
Full text search and Advanced search
ECLAP allows to execute queries on content available on the Portal, but also queries on web pages,
comments, discussion forums, etc. Search functionalities are powerful and allow to refine query
results by using advanced parameters.
The search engine is based on a fuzzy logic that allows to retrieve search results that are not exactly
corresponding to the searched term, (e.g. the term to be searched has been incorrectly written, for
example due to a typo). Each search results is rendered together a score value, which expresses the
matching item’s relevance to the search query. Score values are computed taking into account the
similarity of the matched strings to the original query string (the so called “edit distance”), and also
considering if there are multiple instances of the query term inside the documents. Search results
are displayed according to the user language interface or can be filter by a specific language from
the advanced query page.
When a search is performed, in case of positive results, a search filter is showed in the right column
(faceted search) that allows to refine the results by selecting specific filters listed in the box. Also,
on the bottom right corner of each search result preview, a relevance score is shown in the form of
a grey bar with a numeric value inside.
43 ECLAP Best Practice Network User Manual The search modalities are divided in two categories:
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Full text search in the frontal page of the portal (available for all languages):
o it performs queries on objects, Web pages, discussion forums and comments, and allows
the user to filter the query by resource type, (among the following possibilities: archive,
audio, cross media, document, excel, flash, html, image, playlist, pdf, slide, smil, video).
Search queries are performed among metadata and structured text content embedded
in the objects too (e.g. PDF or DOC files).1 Boosting term techniques are applied during
the search, so to give an higher score to documents with matching strings in the most
relevant metadata fields (e.g. title, subject).
The deep search option allows to extend the search of the specified term also if it is
included as sub-string inside other terms. This kind of search is much more onerous for
the system and has to be used carefully.
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The fulltext search is performed in the following metadata fields: title, body, description, subject, taxonomy, and in the content of the following enabled file extensions: pdf, doc, docx, ppt, pptx, htm, html, txt, rtf, xls, xlsx. 44 ECLAP Best Practice Network User Manual 
Advanced search: it is performed inside objects, Web pages, discussion forums and
comments. The user can refine and perform complex queries by specifying a language or by
using boolean operators like OR and AND. The Advanced Search modality is available by
clicking on the specific button available on the top of the ECLAP Web pages.
Full text search with
selection of the type of
resource, resource
language and partner among the available
Selection of the query criteria for advanced
content search
Text to be searched
Add/Remove query terms
Start the query
Delete the form
The Advanced Multilanguage search allows to perform search of terms inside objects by
specifying the type/format of the content (like in the full text search) but also specifying the
language of the uploaded object and the partner that uploaded the content among the available.
Also in this case, the query is performed also inside Web pages available in the Portal, discussion
forums and comments.
The Advanced content search in all languages allows to perform complex queries by using
AND and OR operators based on specific fields in the Dublin Core, also including groups and
taxonomy nodes. This advanced search includes any kind of content: objects, Web pages,
comments, discussion forums, etc..
NOTE: as explained before the fuzzy search allows to search terms on the basis of a similarity
value. the administrator can define a tolerance value of the fuzzy engine with respect to the term to
be searched. By specifying a restricted tolerance, the query results will be very close to the term
specified. Otherwise, a wide tolerance will return results also very distant with respect to the term
specified in the search field.
Europeana Block
When a user make a search in the ECLAP, the same query is echoed in the EUROEPANA Web
portal (http://www.europeana.eu) and an EUROPEANA block is shown on the right column
showing the first three search results. This allows at the user to see in single shot what is available
on ECLAP and on Europeana. If the user is interested to see more results can go directly on
Europeana by clicking on the bold keyword shown after the word: “Search” in the EUROPEANA
Block.
45 ECLAP Best Practice Network User Manual Click here to go on Europeana portal to view the full results
First three results of the query echoed on Europeana
Click here to go on Europeana portal
Please note that the three search results shown in the EUROPEANA block are linked to the
corresponding search results in Europeana, so that if the user clicks on one of them, he will be
redirected to the Europeana portal where all the single resources are linked to the original content.
46 ECLAP Best Practice Network User Manual 6.Functionalities for registered users
The registered user is given wider scope
and more skills than the unregistered one.
Once registered, the user enters and views
a web-page which is richer in
functionalities and menus both on the left
and right. Besides, he can see his
registration name written in the upper
right corner.
The column on the right changes
dynamically according to the user
profile configuration, context and type
of user. In this case it allows to:
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ECLAP Best Practice Network User Manual Manage contact and connection
requests with colleagues and users
Search users in many ways
Receive recommendations
concerning possible
users/colleagues sharing similar
profiles
Send recommendations and
invitations to other colleagues in
order to suggest them to access the
portal
Access the groups working on the
portal
Ask for membership to other
groups
Browse/access groups, group webpages and discussion forums
Browse into the taxonomical
classification and view which are
the contents associated to each
level and node /branch of the
taxonomy
View the users who are currently on
line
View news
Use the calendar to see related
events and to point out useful dates
Access advertising banners
View recent activities related to
groups joined
Access to personal statistics related
to activities performed on the
portal
Etc.
47 The registered user on ECLAP can:
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Download the cross media player and install it (using the top menu barSERVICES 
PLAYERS AND TOOLS);
Examine the online help (using the related link top toolbar menu HOWTO  HELP);
Read the website Blog (using the related links on the top toolbar menu);
Change the default language among the available. Registered users will access to the Web
interface based on the language selected in his profile, that obviously can be changed in any
moment;
Ask for a new password (using the related links on the right of the top toolbar menu: Log
in/Create account  Request new password tab) (please refer to the page for
unregistered users), when for instance the previous one went lost;
Consult the list of groups working on the portal (GROUPS box on the right column, or
alternatively on the top menu COMMUNITY  GROUPS AND CHANNELS);
Consult the list of groups the user is member of (top menu: PROFILE  MY GROUPS)
o Choose a group and view the presentation page of the group with the coordinator’s
name, a short description, possible links to public pages, etc.;
o Send an email to the group coordinator to ask for a membership if the user is already
registered to the portal, but he is not a member of that group;
For each group the user is member of, he can:
o See list of recent group content
o See list of unread content and activities related to the groups
o See the list of the last content and activities on the portal
o Get access to the Group Forum
 View the discussion topics of that group;
 Browse into several messages;
 Create a new discussion topic for the forum (new forum topic);
 Reply/contribute to a topic;
 Express his own vote for a discussion topic;
o Access the group’s WEB pages
 Drop comments on such pages;
 Express his own vote;
o View how many and which users are registered to the group;
o Send an email to colleagues already registered to the group;
o Send an SMS to colleagues already registered to the group (service not yet available);
Search through the contents of the Portal:
o Simple query in full text (by words or part of them) on objects, straight from the main
page. This query is restricted to objects only. This query is restricted to objects only and
results can be refined by using the “Search Filters” showed on the right column (faceted
search);
o Advanced query on objects, web-pages, comments, comments dropped into forums,
etc.; you have to specify textual values for each individual metadatum and arrange each
request by using and/or logical operators. When performing this query, the
unregistered user can get results leading him to protected contents and pages, which
cannot be viewed by unregistered users. Also in this case, query results can be refined by
using the “Search Filters” showed on the right column (faceted search);
48 ECLAP Best Practice Network User Manual 
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o If the user tries to get access to a content he has not been authorized to, the system
keeps him informed of this status;
Sort and examine lists of public objects or protected objects (yet accessible for the group(s) the
user is member of) from the main page:
o Featured, list of recommended objects: this list shown a sequence of casually selected
resources promoted by the groups responsible since they have been considered of
particularly interest for the public. There is any preference in the order since the
resources are presented in the list in a random order;
o Popular, list of the most viewed/downloaded content. This list is sorted on the basis of
number of views and downloads of contents. The precise number of play/downloads is
visible on the right of the description text of the object;
o Less popular, list of the less viewed/downloaded content. This list is sorted on the
basis of number of views and downloads of contents. The precise number of
play/downloads is visible on the right of the description text of the object;
o A selection of Last posted, the last posted item is always visible on the PC as the last
object on the right part of the list of last posted contents, while the other posted items
are selected among the latest 30 objects being uploaded into the portal;
o Top rated;
o My Annotations, realised by using the audiovisual annotation tools integrated in
ECLAP;
o My Favorites, content marked as favourites by the user;
o My Playlist, playlist of contents created by the user itself;
o Suggested content, list of content recommended by other users;
o Content of colleagues, content posted by colleagues;
o My Groups, list of subscribed discussion groups;
o My Activities, list of recent and unviewed activities performed in the joined groups;
o My Collections, list of collections created by the user of different resources;
o Query results as an object list;
o Objects associated to a taxonomical item, through a choice being made on the taxonomy
reported on the right (in this case only the contents associated to the taxonomical node
are shown, together with those contents associated with the children of that
taxonomical node);
o Public objects associated to individual groups;
o Contents posted and/or viewed by colleagues;
o Etc.
Examine and access public objects:
o Main web-pages of groups, public web-pages of groups;
o Public objects, they are displayed as clickable icons, with their vote, title, description,
etc. and they have also a Download button. The Download allows to download the file in
the format the user saw. Mini applications are always proposed to the user, when he is
downloading, as AXMEDIS MPEG-21 objects and they are played with an AXMEDIS
player and/or transferred into PDA (whenever PDA contents);
by selecting the menu PROFILEVIEW MY PROFILEon the top menu, a list of possible
settings are available, as shown in the next figure:
o Personal: shows information related to the user profiles.
 Show: contains useful information related to the user such as:
 Categories you are interested in: list with areas of interest;
49 ECLAP Best Practice Network User Manual 
o
o
o
o
o
o
Specialization and Job: Specialization, Type of Workspace, Affiliation,
etc.;
 General Information: name, surname, gender, etc.);
 Contacts: list of instant messaging nicknames, if available;
 Mailing list: list of subscribed mailing list(s). Also it offers the possibility
to visit the archive of emails and to send an email to the mailing list;
 History: Lists of recent and not seen content on the portal and on the
subscribed groups, date of registration on the portal, Issues notification
management for bug reporting.
 My groups, list of groups where the user is registered in. In this page it is
possible to see the list of groups and, for each one, click on the “Invite colleagues
to the group” link.
Edit: allows the user to edit its profile personal information. The user profile Edit page
is divided in the following sub-tabs:
 Account settings, to set email and password, manage mailing list(s), set the user
interface preferred language, configure the blocks available on the right column,
manage the notification settings, set the local fuse, set the notification of private
messages;
 Contacts: to specify Instants Messaging account names to be visible on the user
profile;
 General Information: to edit general information of the user (name, surname,
date of birth, gender, country, etc.);
 Interested Categories: to specify the categories of interest;
 Personal Page: to create and/or edit a personal Web page of the user accessible
from the other registered users. The user can add in this manner a personal web
page with CV, etc.. This web page is also indexed, so that if the user include its
competences the other users would be facilitate in finding it. the Personal page is
not mandatory, it is only optional.
 Specialization and job: to define information related to the user specialization
and job (workplace, affiliation , etc.).
Colleagues: to manage the list of colleagues connected to the user. The available
options are showed as sub-tabs: Accept invitation, List (of colleagues), Pending
Invitations, Pending Requests, Potential Colleagues (provided according to user profile
similarity), Expired Invitations, New Invitations.
Import Contacts: this functionality allow the user to import existing list of contacts to
be invited to join the ECLAP portal. Contacts can be imported from external social
networks (Digg, Facebook, Twitter, etc.) or by uploading a CSV file.
Messages and Subscription: to manage message send interval and mailing list
subscriptions.
Objects: to manage objects and resources published on the portal. The available subtabs are: My Annotations, Favorites, Playlists, Featured, My Personal Page, Seen
content (list of the content seen), Uploaded content (list of the content uploaded by the
user), My e-learning activities (list of e-learning courses where the user is registered in).
Signups: tosee the list of events subscribed.
50 ECLAP Best Practice Network User Manual 
For each public object displayed in a web-page, either this being a PC/iPhone object or a PDA
object, some actions can be carried out:
o Play it (namely execute it) with a click on its preview icon or title, view the video, listen
to the audio, view the document, flash animation, image, etc., together with its related
metadata for the classification.
51 ECLAP Best Practice Network User Manual After playing it, some other tasks can be undertaken:
 View the related metadata on the right: title, author, topic, description, groups,
taxonomical classification, ranking, filename, number of downloads;
 Set full screen/page to view better that object;
 View the metadata and the object’s structure (in the event of MPEG21/AXMEDIS objects);
 Interact with the object, if it is an interactive content;
 Views the comments and rates for that object.
 Drop a comment/reply to a comment left for that object;
 Bookmark / tick off as preferred that object;
 Rate for that object;
 View the same resource for PC, PDA or the MPEG-21 object;
 Download the object for PC, for PDA or the MPEG-21 object.
Examine the list of pages and objects belonging to the group/s the user is member of; for each
object and/or page, you can
o Play them, view them;
o Produce a recommendation, which is to say suggest that element to:
 Registered users on the portal via their User name;
 People you have their email address, either registered or not on ECLAP Social
Service Portal;
 All the users of the group/s you are a member of;
o If the user tries to get access to a content he has not been authorized to, the system
keeps him informed of this status;
View the items of the taxonomical classification
o Choose an item of the taxonomy and view all the digital contents associated to that item:
pages, objects, comments, etc.
o If the user tries to get access to a content he has not been authorized to, the system
keeps him informed of this status;
Manage private messages: by using the specific page available in the User Profile private Web
page, as showed before, the user can see:
o list of groups the user if registered to;
o list of content not yet seen that has been posted in groups of the user;
o check the state of messages and notifications: read messages in the inbox (in brackets
the number of not read messages in the InBox is reported), compose new messages and
notifications;
Manage mailing lists subscriptions.
o
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Most functionalities are accessible for the public user, also by using his own PDA/ iPhone, PDA and
with the same link reported in the PC web-page. As to PDA, getting access to the groups’
information is currently a bit restricted (work in progress).
52 ECLAP Best Practice Network User Manual 7. Management of the personal profile and social
links with other users/colleagues
On the Portal the user can register and define his profile by clicking on the red link on the right of
the top menu (Log in/Create account) on the top right part of the Web page, close to
theinterface language selection.
A new page is opened allowing the user to select among three tab:

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
Registering a new user, to fill-in the registration form;
Log in, if the user is registered;
Request new password, to start the procedure to set a new password for the log-in.
Once registered/logged, the following commands
are visible in the tabs immediately below the
topmenubar:


Personal:
o Show: the basic information of the
user:
 Categories of interest;
 Specialization and Job
 View General Information;
 Contact
nickname(s)
for
Instant Messaging tools
 Links for mailing list(s)
management;
 History, with recent activities
performed in the groups where
the user is registered in;
o My Groups: list of the groupswhere
the user is registered in;
 for each group the user can
invite colleaguesto join it.
Edit: Change/edit information related to the user own user profile and in details
53 ECLAP Best Practice Network User Manual 
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o Account settings: to set account information, email and password, mailing list
subscription, language setting, messaging and notification settings, time zone
definition, private messages e-mail notification;
o Contacts: define other accounts on other Instant Messaging applications;
o General Information: name, surname, gender, date of birth, mobile phone to be
used for urgent SMS, user description, inserting a picture of the user, nation, address,
mother-tongue and other languages, etc.;
o Interested categories: classification taxonomy of the area(s) of interest, multiple
choice permitted by pressing the ‘control’ key;
o Specialization and job: job qualification, job affiliation, place of work;
Colleagues: to manage the list of colleagues:
o Accepted Invitations: list of users that accepted the invitation to be connected;
o List: of connected colleagues. When you choose a colleague via his link, for each
connected colleague appearing in the list, you can
 View the profile of the connected colleague and therefore
 his related profile;
 his colleagues: the colleagues of this colleague are second level contacts;
 his preferred objects;
 the latest objects he has published in the portal;
 the latest objects he has viewed;
 etc.
 Remove a colleague from the list of connected colleagues
o Pending Invitations: pending connection requests received by the user;
o Pending requests, both sent out and received:
 List of the pending connection requests, link requests, connection among users;
o Potential colleagues: list of users potentially close to the user profile interests. By
clicking Details a box showing the proximity details divided per area of interest is
shown. The list shows other users whom, according to the system, may have a similarity
of character and/or affinity with the user; therefore such similar users are proposed as
potential work-fellow. The affinity is appraised according to the profile information and
activities those other users performed: for instance which content they view, publish
and vote for, etc.. For each potential work-fellow, you can accept him as proposed by
the system and/or view a record which explains the reasons why the system has
estimated a certain degree of similarity with that ECLAP user.
o Expired Invitations: list of expired invitations remained without answer;
o New Invitations: to sent an invitation by specifying the email address of the
colleagues.
My content: to manage activities related to the content:
o My annotation: list of annotations created by the user;
o Favorites: content indicated as favorite by the user. For each content in the list the
user can:
 Play the content;
 Annotate the content;
 Recommend to colleagues: Send a suggestion to colleagues;
 Registered users on the portal via their User name;
 People you have their email address, either registered or not on ECLAP
portal;
54 ECLAP Best Practice Network User Manual o
o
o
o
o
o
o
o
 All the users of the concerned group/s;
 Add it to a playlist;
 Delete from favourites: remove it from the list of preferred objects;
 Mark as featured.
Playlists: list of playlists created by the user. For each playlist in the list the user can:
 Play the playlist;
 Recommend the playlist to other colleagues;
 Mark/Unmark as favorite;
 Mark/Unmark as featured.
Collections: list of collections of objects created by the user. The user that create them
may decide to publish the personal collection to the ECLAP community for sharing
them with other colleagues, this implies the publication of the Collection. A collection
may include any kind of content items, including play lists. The published collections
can be updated and used as the primary container and sources for creating ECLAP
Courses via the e-learning facility of ECLAP.
Featured: content promoted and recommended by the user. For each content in the
list the user can:
 Play the content;
 Annotation the content;
 Recommend the content;
 Add to playlist;
 Edit object (available if the user is the responsible for that content);
 Mark/Unmark as favorite;
 Mark/Unmark as featured;
My personal page: personal web page of the user, accessible from the other registered
users;
Seen content: list of content already seen by the user;
Uploaded content: list of content uploaded by the user;
 You can send suggestions to colleagues, so as to stimulate them to view such
objects, Edit an object if has been posted by you, Add it to a playlist, ecc.;
 If there are some objects which have been posted with the upload service, but
have not been published, all this is duly highlighted in the administration pages;
My e-learning activities: e-learning courses subscribed by the user.
 access to the course;
 see the list of teachers and their user profile information;
 ask to join a new course.
Annotations: list of annotations performed by the users by using the MyStoryPlayer
tool. The list shows non linear annotations and relationships among audio visual
content via the MyStoryPlayer tool. Moreover, the user can create effective networks
of annotations among the several audiovisual, and may record and share the
navigations performed passing from one audiovisual to the next via the annotations and
clicking on them with mouse, changing the current context.
55 ECLAP Best Practice Network User Manual Furthermore, the registered user can:
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Messages: to manage private messages received by other registered users. This functionality is
accessible from the top menubar PROFILE  MY MESSAGES and allow to:
o read new messages (Tab Inbox messages);
o read old messages (Tab Inbox messages)
o see the sender and the list of recipients;
o see the date and hour of the message and sort the message list accordingly;
o delete messages from the inbox, mark messages as read or unread;
o see the list of sent messages;
o write a new message.
Notifications: to manage notification messages of each group the user is registered to. This
setting is available by clicking on the top menubar PROFILE  EDIT MY PROFILE. In the
page the “Messaging and Notifications settings” box is present that allow to define the following
settings:
o Overview: current general information related to notification settings;
o Subscriptions: list of subscriptions with the possibility to edit the following
parameters for each subscription:
 Activate/Deactivate/Delete a subscription;
 Change send method to Mail/HTML Mail/Private message/Web;
 Change send interval to Immediately/Every hour/Twice a day/Daily/Weekly;
o Author: to set parameters of notifications related to a specific user;
56 ECLAP Best Practice Network User Manual 
o Content type: to set parameters of notifications related to Multimedia content, Forum
topic, Book page, Events, Groups, Page, Story, Wiki page;
o Add subscription: to add a new notification related to Content type in group, content
type in general or to all content submitted by a user;
Manage links with users and colleagues:
o Examine the list of currently connected users;
o Examine the list of potential work-fellows suggested/proposed by the portal;
o Accept or refuse the connection requests made by other users;
o Send an email to a work-fellow, yet not registered to ECLAP, which means sending him
an invitation to propose the registration to the ECLAP service;
o Access the list of pending invitations, view the status of such invitations;
o Cancel/remove a pending invitation previously made in favour of a colleague;

Perform some queries on users who
registered to the ECLAP portal to look for
specific
skills,
new
colleagues,
connections, etc. (top menubar SEARCH
 SEARCH USERS)
o
Search users by keyword, typically
their nick name, using the link on
the right bar;
o
Advanced
research:
name,
surname, gender, age, areas of
interest, taxonomy the user is
interested in, job affiliation, etc.
Needless to say the advance research option is
based on the previous data which users
inserted. If such data are for any reasons not
correct nor complete, it is most likely that
some queries do not lead to the expected
results.
8.
Playlist management
ECLAP allows an advanced management of content playlists. By using this functionality a user is
able to define a sequence of audio, video and images or select excerpts of audio and video resources
arranged into a chained list to be associated to a playlist for a much more effective content
consultation, for example to prepare a sequence of content excerpts to be used for educational and
promotional purposes. Also, when an image is added to a playlist, the user can set the time
duration for the visualization of that image.
Creation of a playlist
A user, to create a new playlist has to be registered and logged in the portal.
57 ECLAP Best Practice Network User Manual Below each preview icon of an audio, video or image resource, a button “Add to Playlist” is present.
By clicking it, a new box named Compose playlist is shown on the right column and the selected
title will be added in the list, as shown in the image below.
Edit of parameters of
the resource in the list
Change the order in the content list
Delete the content
Save the playlist
Delete the playlist
For each resource added in the playlist, three buttons are present on the right: the button
visualizes the resource and allows to set some parameters for the play of the resource; the button
allows to modify the content order on the list, and finally the waste bin button
resource from the playlist.
to delete the
By clicking the button e on the right of a content title in the Compose playlist box, the content
is played and a set of new command buttons are shown in the play toolbar. These buttons are
different according to the resource type played.
In case of a play of an audio or video resource, commands in the play toolbar will be as shown
below:
In addition to the typical reload, play e stop buttons, the play toolbar contains also the following:
Set the start of the audio or video excerpt to be included in the playlist (in the form mm:ss)
Set the end of the audio or video excerpt to be included in the playlist (in the form mm:ss)
Delete the defined audio or video excerpts
Add an additional excerpts of the same video or audio resources to the playlist.
The audio or video excerpts defined by the user will be highlighted in red in the play toolbar.
58 ECLAP Best Practice Network User Manual Start selection
End selection
In the playback window, if an excerpt of audio or video content has been added, on the right of the
content title the start time and the end time are shown, as shown in the following figure.
In the case of images, the commends available in the play toolbar are the following:
The first button on the left allows to visualize the image in full screen. the other button are the
following:
Decrease of 5 seconds the time of visualization of the image
Increase of 5 seconds the time of visualization of the image
Delete the time
Add an new visualization time as new resource in the playlist (it is useful if another
visualization of the same image has to be added in the playlist)
Also in the play toolbar, the actual visualization time is shown.
When the procedure of content selection to be included in the playlist has been completed, by
clicking the “Save” button a new web page name Upload Playlist is shown, that allows to specify
additional parameters related to the playlist, as shown in the next figure.
For each playlist it is possible to specify
mandatory Dublin Core metadata, such as:
language, title, creator, description, subject,
59 ECLAP Best Practice Network User Manual taxonomy and discussion groups (for
multiple selections it is possible to hold the
CTRL key down).
Many other not mandatory metadata are
available, such as:

dc.Contributor

dc.Publisher

dc.Coverage

dc.Relation

dc.Rights

dc.Source

dc.Type

dc.Format

dc.Identifier

dc.Date

dc.Alternative

dc.Audience

dc.Created

dc.DateAccepted

dc.IsPartOf

dc.IsReferencedBy

dc.IsReplacedBy

dc.IsRequiredBy
For each field an Info button is available that
shows a tooltip text when the mouse is
explaining the significance of the field
according to the Dublin Core standard.
Also it is possible to specify if the playlist is
public or accessible only to registered users.
ECLAP Best Practice Network User Manual When all information have been completed,
by pressing the Upload button the new
playlist will be available on ECLAP.
60 A user cannot in any case delete or modify a
playlist. To delete a playlist it is necessary to
contact the ECLAP Administrator.
Visualization of a playlist
Playlists are identified in the ECLAP by the following preview icon:
By clicking on a playlist, the Playlist’s Playback window is shown on the right column of the web
page, with the list of associated content. For each content item in the list the following information
are available: start time and end time in case of audio or video excerpts, visualization time in case
of image. A small icon helps to identify if the content type in the playlist is a video, an audio or an
image.
Next to the playlist title, on the top of the Playlist’s Playback box, two buttons are present. they
can be activated during the playlist visualization and respectively allow to see the metadata
description and stop the playlist visualization.
If the user presses the button to stop the playlist, the content actually played, will continue to be
visualized, but at the end, the play will be stopped.
The content actually played is highlighted in light green in the list, as shown in the following image.
During the playlist play, the user can in any time recommend the playlist to colleagues, mark the
playlist as favorite and add a vote to the playlist.
Metadata of the single content played
Stop the playlist
visualization
Show the metadata
description related to the playlist
Loops playlist on end. Vote the playlist
61 ECLAP Best Practice Network User Manual 9.ManageCollections
ECLAP provides to Registered Users as set of content aggregation facilities. By creating a
Collections the user may decide to publish the personal collection to the ECLAP community for
sharing it with other colleagues, this implies the creation and publication of the Collection. A
collection may include any kind of content items, including play lists. The published collections can
be updated and used as the primary container and sources for creating ECLAP Courses via the elearning facility of ECLAP.
The Collection facility allows users to organize their collections as follow:






create a new collection, specifying the title of the collection and its metadata;
delete a published collection;
add/remove cross-media resources in/from the collection;
publicly publish the collection on the ECLAP portal;
update the published collection;
view the list of collections (published and unpublished) and the resources aggregated in
each collection.
Createanewcollection
To create a new collection, the user has to be registered and logged in the portal. When the user
decides to create a new collection by aggregating different kind of resources published in the portal,
he has to select the “Add to personal collection” item available in the menu Actions on the
bottom right of each resource preview box.
Alternatively, a resource can be added to a collection during the
play, by clicking on “Add to personal collection” button
available on the ACTIONS block on the right column of the
webpage (see the figure on the left).
Immediately a new collection is created and a block named
ORGANIZE PERSONAL COLLECTIONS is shown on the
right column.
Each time a new resource is played and the “Add to personal
collection” button is clicked, the resource is added in the top
list in the ORGANIZE PERSONAL COLLECTIONS block.
This is the first step, since only the resources listed in the top of
the block can be added in the collection.
62 ECLAP Best Practice Network User Manual Delete the resource in the collection
Change resource position in the collection
As shown in the figure on the
left, in this first phase the
ORGANIZE
PERSONAL
COLLECTION block allows to:


Create the new empty collection


Clean the resource list on the top

Collection title
Delete resources from
the list;
Change the position of
the single resource in list;
Specify the collection
title;
Delete the collection (if
previously created and
listed as “unpublished.
See later);
Add the new collection in the Personal Collection when the collection is defined.
Delete the collection (only for unpublished collection)
√
Publish collection
Add ticked resources to collection
Show/Hide collection resource list
When the “New collection” button is
clicked, a new empty collection is added in
the personal unpublished collection of the
user, and the ORGANIZE PERSONAL
COLLECTION block will show the new
collection name in the list, as shown in the
following figure. Since in this phase the
collection is not completed, it is visible only
for the “creator” and it is not published for
the others users, so that the new collection
is listed in the “My unpublished
personal collections” list.
To proceed with
the creation of the
collection, the user has to select the resources to be added, by selecting them from the list of
resources on the top. On the right of the unpublished collection title, the button Add resource(s) is
available
. by clicking it, the ticked resources are added to the collection and listed below the
unpublished collection title.
At the right of each resource listed in the unpublished
collection, the button
allows to delete the single resource.
When the collection is complete, the user can decide to
publish on the portal it by clicking on the Publish
collection button
.
The new published collection is added in the My published
collections list, as shown in figure on the left.
After this, the webpage to add metadata related to the
collection is shown. The upload page is similar to the content
upload page.
63 ECLAP Best Practice Network User Manual Updateacollection
Content inside a collection can be updated and modified for both published and unpublished
collections by adding or deleting resources in it.
The collection update can be managed in the ORGANIZE PERSONAL COLLECTION block.
On the right of each content title, a set of buttons are available.
To add a new resource in a collection, select the resource to be added from the top list and press the
corresponding Add resource button
of the collection to be updated.
To delete a resource from a collection, click on the delete button
collection.
of the resource listed in the
If only the collection title is visible in the collection list, click on the view/collapse resources
button
to open/hide the list of resources available in the collection.
When the resources in the collection have been modified, to update the collection definitively click
on the update collection button
.
Collectionplayback
The user can access to their collection from the top menu CONTENT – MY COLLECTIONS or
by clicking on the link My Published Collections in the CONTENT block on the right column.
By clicking on a collection the first resource in the collection is played and a the block
COLLECTION’S PLAYBACK is opened on the right column.
The COLLECTION’S PLAYBACK block shows:




the collection title
the list of resources included in the collection. The
resource actually played is highlighted in light green;
the total number of resources included in the
collection;
the collection metadata (available by clicking in the
button on the top right corner).
By clicking on another resource listed in the block, the
resource is shown.
Collections can be used as e-learning course content.
Please, refer to the e-learning functionalities
sectionincluded later in this user manual for
additional
information.
64 ECLAP Best Practice Network User Manual 10.
ECLAP recommendations
The registered user can send some recommendations via emails, which are sent out from the
ECLAP Portal. The aim of these recommendations is stimulating other users to get access to some
information and knowledge, thus promoting and spreading it:



Invite users not yet registered to access the portal and become member of ECLAP;
Invite users not yet registered to access the portal and view some example contents;
Invite users not yet registered to view some contents of the portal (web-pages, forums, objects,
etc.), in order to comment, express their opinion and/or vote;
Invite a not registered user to join ECLAP
In the ECLAP top menu, the item COMMUNITY  INVITE A COLLEAGUEis present.
By filling in the empty field with a valid email address and after pressing the “Send invitation via
email” button, a standard email will be sent with the invitation to join ECLAP.
The user can see the invitations status to check the list of: accepted invitations; pending invitations,
expired invitations, etc., by clicking on COMMUNITY  MY COLLEAGUES and selecting the
corresponding Tab.
Invite e registered user to see specific content
Register users can suggest to colleagues to see specific content by sending to them a
recommendation email. To suggest an object to a colleague the user has to click the
Recommenditem which is present on the menu Actionsin the preview of each object.
65 ECLAP Best Practice Network User Manual Also it is possible to recommend a content to colleagues during the playing of a resource by
selecting the proper item in the Actions box available on the right column.
A new page to define the parameters for the email to be sent for recommendation is shown.
Parameters allow to:



specify the list of single email addresses or usernames registered in the portal. The maximum
number of emails is 10 (or it is possible to write 10 user names alternatively) separated by
commas or by pressing Enter after each item in the list;
select the groups that will receive the recommendation;
compose a personal message that will be sent with the recommendation email.
66 ECLAP Best Practice Network User Manual Automatic recommendations
ECLAP is able to automatically propose to the user some recommendations/suggestions based on
an accurate semantic analysis and also on the basis of the user’ behavior according to the content
seen by the user in the Portal. This type of recommendation will focus on:
 Users to users based on similarity criteria (only for registered users). Such similarity is
estimated upon the profile information and activities users carried out: for example which
67 ECLAP Best Practice Network User Manual 


kind of contents they view, they upload and how they vote, etc. This recommendations are
accessible by clicking on COMMUNITYMY POTENTIAL COLLEGUES;
Objects to users based on the similarity with the objects those users have used and
bookmarked as preferred and/or with the objects user have clicked on (only for registered
users). This recommendations are available by clicking on SUGGESTED CONTENT in
the CONTENT block on the right column or by selecting CONTENT  SUGGESTED on
the top menu;
Objects to objects based on the objects the user has played. When a user plays an object,
a list of similar objects (both for classification criteria and metadata) is proposed. (this
functionality can be exploited by unregistered users, as well) (currently not yet available).
this recommendations are visible in the homepage by selecting the SIMILAR OBJECTS
item in the CONTENT block on the right column (available only when a content is played);
Related advertising based on the objects the user has recently played or according to his
user profile. (the former functionality can be exploited by unregistered users, as well), for
example an advertisement related to some allergy relief products can appear, when
presenting some medical contents concerning asthma (currently not yet available).
68 ECLAP Best Practice Network User Manual 11.
Contact Ingestion functionality
This functionality is available to all the logged users. The service is available by selecting the menu
Profile> View my Profile > Import contacts
Importcontactfrome‐mailprovidersandSocialNetworks
In this case the user has to select the e-mail provider or the Social Network among the list (see the
previous figure) and fill in the other requested fields (Email and password). Also the user can see
all the operations previously done, with the following information: Provider, date, number of
Imported contacts, New contacts (that means number of contacts not enrolled to the Platform on
the basis of their e-mail).
69 ECLAP Best Practice Network User Manual Importcontactfromfile
In this case the user has to select the file in which are the contacts to be imported in the platform
(for example in csv., xls, or any other format where email addresses are included).
To import the file press the Browse button, select the file in the hard disk and press the Upload
button.
Viewoftheimported
contacts
Here each user can see the list of imported contacts. For each contact the following information are
included:
 E-mail
 Name
 Surname
 Nickname (present if enrolled in the platform)  State (present in the platform or ‘new’) 70 ECLAP Best Practice Network User Manual 
12.
Personal Statistics
Registered users can access to statistics related to their activities on the portal by accessing to the
“Statistics on your activities” block available on the right column (after the log-in).
The user statistics available are the
following:
Content Upload and Access:
 Number of contents uploaded with
name of content and number of access
of other users
 Content that has been placed as
favourite from other users with
distribution
 Content upload profile in terms of
content taxonomy







Total Downloads of user's content with distribution
Distribution of user's content play/download per 'portal' type
Distribution of user's content play/download per 'platform' type
Total Play/Downloads of content by user
Dynamic profile in terms of content taxonomy
Distribution of user's preferred 'format' on Play/Download
Distribution of user's preferred 'type' on Play/Download
Content Enrichment:
 Distribution of number of times the user has used the Metadata Editor
 Distribution of number of Metadata changes
 Distribution of number of validated Metadata
 Distribution of Annotations via MyStoryPlayer on user's content
 Distribution of user's Annotations via MyStoryPlayer on content of other
 Distribution of content into user's collections
 Distribution of user's content into collections (of user and of others)
 Number of content into user's Playlists
 Number of user's content into Playlists of Others
 Distribution of number of user's comment to Object
 Distribution of number of comment of others to user's Object
 Distribution of number of user's comment to web pages and other nodes
 Distribution of number of published content
Social Promotion:
 User's eccentricity value
 User's betweenness value
 Distribution of number of user's connected colleagues
71 ECLAP Best Practice Network User Manual 




Distribution of number of invited people by user from outside
Percentage invitation success
Pending invitations
Distribution of number of invited colleagues among people invited
Distribution of number of promoted objects by user
Networking:
 Distribution of number of user Forum Comments
 Distribution of number of user forum topics
Content Issues Provided :
 Number of Issues (bugs reported) provided by the user
Advancedfunctionalitiesforcontentandactivitiesrelatedtogroups
To help registered users to take trace of the activities performed by groups he joined, ECLAP
provides advanced notification functionalities accessible from the top menu PROFILEMY
ACTIVITIES. These functionalities allow to access in a simple and direct manner to useful lists of:



content recently published and last activities performed in any groups joined by the user;
content and activities not followed by the user, like unread forum topics or new content
posted by the other members;
content and activities recently posted on the portal.
List of recent posts in the groups
By clicking the tab “My recent group content” on the top, a table will be shown (see the figure
below).
72 ECLAP Best Practice Network User Manual 




Type identifies one of the following:
o Multimedia content, related to a published resource
o Forum Topic
o Page, related to a Web page
o Groups, related to a group
o Event, related to events posted in the Calendar
Title, the title of the resource. It is a link that can be clicked to directly see the related content.
If the content has been not yet be seen by the user, the word “new” is written in red after the
title. If the content has been recently updated by the author, the word “update” is written in red
after the title;
Author, the user name of the author;
Groups, list of groups associated to the content;
Latest Content, it shows the date of each content and allow to sort the list by date in
ascending or descending order.
Content and activities unread related to your groups
This page shows the list of uploaded content and activities not yet seen or read by the user and
related to groups he joined. This list is very useful to take trace of the activities performed in the
joined groups. The table is divided in columns as shown before.
Last content and events of the portal
This page shows the list of content and activities related to the entire ECLAP. The table is divided
in columns as shown before.
73 ECLAP Best Practice Network User Manual 13. Messag
es and
notification
s
manageme
nt
When a user is registered on
the portal, he will receive
notifications in the form of a
newsletter that will be sent by
email automatically, according to the settings defined by the user. Settings related to messages and
notifications are available in the main menu PROFILEMY SUBSCRIPTIONS.
The Subscriptions tab allows the user to view the full list of notifications available with other
additional information like the folloing:

Type:
type
of
subscription. Can be
related to Blogs,
Events, Web pages or
group activities;
 Description:
description of the
corresponding
notification;
 Send
method:
always Mime Mail;
 Send
Interval:
shows the period of
time
for
email
sending.
The
newsletter can be
sent
Immediately,
Everyhour,
Daily,
Weekly, Monthly.
 State: shows if the
subscription is active
or not;
 Operations:
the
Edit button allow to
edit
the
setting
related to the specific notification. The Drop button allows to delete the subscription of the
related notification.
74 ECLAP Best Practice Network User Manual The user can also easily search and find specific notification settings by using the filters available
on the top, that allows to refine the list of subscriptions by defining specific filters.
To update the status of a subscription for more than only one subscription, it is possible to tick one
or more items, select the desiredUpgradeoptions available on the drop down list, and press the
Refresh button to apply the update. A notification that the selected update has been applied is
shown for confirmation.
To update the settings to only one subscription, it is possible to click on the Edit button of the
corresponding subscription. A new page is opened showing the editing parameters, as shown in the
following image.
75 ECLAP Best Practice Network User Manual 14.
Uploading objects
on ECLAP
The registered user can upload a digital content to
publish it, which means making such content an
object on the ECLAP Portal, both for PC/iPhone
and PDA. To this end registered users are
provided with a special upload form, which can be
accessed from the Top Menu CONTENT 
UPLOAD NEW CONTENT.
The upload form (shown here on the left) has
some fields compulsory to complete: metadata
language, title, creator, description, etc. Other
fields are not related to compulsory data, but are
recommended, such as the topic, the description,
the group assignment, the multiple choice
taxonomy through the ‘control’ key (Ctrl), the
option of making it accessible either to everyone
or to members of selected groups, only, etc.
The Upload form shows to the user only the
groups he can get access to, namely the
groups the user, who is trying to upload, is
member of. Therefore, a user who is not member
of a group cannot on any account publish a
content for that group.
In the upload form, there are two mutually
exclusive modalities to specify the resource(s) to
be uploaded on the portal. In fact the digital
resource to be uploaded can be specified as local
file available on the user’s computer, or as a
resource available remotely, as shown in details in
76 ECLAP Best Practice Network User Manual the following image.
Please note that multiple files selection is permitted, so that the user can select more
file in one shot to be uploaded, by selecting them from a unique folder.
With the Select files button the user can select multiple files in a single directory with a batch
upload. Those files can be of
different
kind/type
extension. Multiple selection
of files has to be performed
by keeping pressed the
control key. For each file, the
user will have the possibility
of specifying a different title.
All the others metadata will
be taken from above. The
user has the possibility of
editing,
changing
the
metadata later, for each
single content, by using the
Edit Object action on its
content.
When the user included
multiple files, he can press
again the Select Files
button to add more files
coming
from
different
folders.
The list of files to be
uploaded is shown in the
resource section box to allow
the user to specify different title for each resource, while the other metadata will be the same as
specified above in the upload form. A button is also available to delete the resource from the list
before to proceed with the multiple upload.
In this second case, the system allows to specify in the File URL field, the address of the resource
that can be uploaded via FTP or HTTP protocol. If the resource to be uploaded is freely accessible
without any username and password, the syntax to be used is in the form
ftp://ftp.yourdomain.com/filename or http://www.yourdomain.com/filename
If username and password are necessary to access the resource, the syntax to be used is in the form
ftp://username:password@ftp.yourdomain.com/filename
or
http://username:password@www.yourdomain.com/filename
77 ECLAP Best Practice Network User Manual Please remark that the user can assign to the uploaded object a visibility level, either a public or
private.
Independently from the upload method selected, to proceed with the upload the user has to accept
the Portal Terms of Use by selecting the corresponding box. When the small box is selected, the
Upload button will become active.
Once the Upload button has been clicked by the user, the upload process starts. A progress bar
will shown the status of the file uploading process.
On the right column, the PRODUCTION PROGRESS block will show in real time the status of
the content processing by reporting for each resource if the publication is Pending or has been
completed (Success).
The Upload/Publication procedure can be as follows:


direct/without any moderating device: when this modality is on, all the files uploaded
via the upload form can be published without any further control.
o This direct modality is available only for some privileged users, you can request to
enable it, only provided if you are a group coordinator or by asking your group
coordinator to request it on your behalf, simply via email contact with the technical
assistance of the portal.
with moderating device/controlled, which means validation is needed: when this
modality is on, all the files uploaded via the upload form are gathered in a database called
Administration and they can be published no sooner than the content manager has given
his assent. For further details on how this modality works, see hereafter. The content
78 ECLAP Best Practice Network User Manual manager is typically a group coordinator. This modality is set by default for all new
registered users.
Any modality change, whether applied to all the portal, can be done via the Portal administration
interface, using DRUPAL. Please get in contact with System Administrator.
79 ECLAP Best Practice Network User Manual 15.
Indexing of content metadata
When a new resource is published on ECLAP by using the upload functionality, the system
performs an indexing of both the inserted metadata and of the internal textual content of the
resource (if available). This means that the textual content of documents in TXT, DOC, DOCX,
PDF, PPT and PPTX formats are “recognized” automatically and indexed by the system to allow the
queries of terms contained also inside the uploaded document.
When resource metadata and resource textual content have been indexed in the main language
selected during the upload procedure, the system is able to index automatically the same resource
also in the other available languages. Consequently, a user will be able to make queries by using
terms in his mother tongue, but will receive results also referred to content available in other
languages.
80 ECLAP Best Practice Network User Manual 16.
Use of Calendar
Registered users can use the Calendar module to point out important events related to ECLAP. The
Calendar is accessible from the top menu EVENTS  CALENDAR, as shown in the next figure.
In the Year view, underlined dates identify busy days and by clicking on them the marked
appointments will be shown with all information related to the event. The Calendar has different
views: the information can be also viewed by day, by week, by month and by year, by selecting the
appropriate view option on the top left.By clicking a day, it will be shown in the main page.
Registered users can add an event in the calendar by selecting the Add Event item in the bottom
left corner below the calendar. By clicking on Add Event a new form will be shown to specify
information related to the event to be added, as shown in the following image.
81 ECLAP Best Practice Network User Manual Information to create event include:
o
o
o
o
o
Event title
Event description
File attachment to be included
Start date and hour
End date and hour
At the end of the Create Event form also two buttons are available:
o
o
Save, to save the event;
Preview: to see a preview of the event before save it.
82 ECLAP Best Practice Network User Manual 17.
Object editing
A registered user that uploaded a content can decide in a second phase to update it by changing the
resource and/or metadata associated to the resource.
To edit an object the registered user has to be logged in the portal. When the resource is visualized,
in the right column of the web page a box named Actions is present. Inside the box the option
Edit object is present (only if the logged user is also the one that uploaded the object in ECLAP
for the first time).
Otherwise it is possible to select the Edit object option present Actions menu in the resource
preview, as showed below.
A new Edit Object form will be displayed.
83 ECLAP Best Practice Network User Manual As explained in the section related to the resource upload, the file to be uploaded can be specified
as local file or as a resource available remotely by specifying the FTP or HTTP address.
In this second case, the system allows to specify in the File URL field, the address of the resource
that can be uploaded via FTP or HTTP protocol. If the resource to be uploaded is freely accessible
without any username and password, the syntax to be used is in the form
ftp://ftp.yourdomain.com/filename or http://www.yourdomain.com/filename
If username and password are necessary to access the resource, the syntax to be used is in the form
ftp://username:password@ftp.yourdomain.com/filename
or
http://username:password@www.yourdomain.com/filename
The form allows to change the content by updating the resource with a new one. After the upload,
the following confirmation message is shown on the portal. The new content will be accessible in
few minutes according to the type of content to be processed by the system.
Since typically the ECLAP portal shows as resource preview an icon automatically extracted during
the content upload, the Edit Object page allows users also to change the preview icon associated
to an object by uploading an image.
84 ECLAP Best Practice Network User Manual By clicking the Edit Metadata item present in the Edit Object form shown before, a new web
page to update the content metadata will be opened. The Edit Metadata form allows to perform
many activities related to the metadata editing and translation. It is divided in:





Menu:
o Metadata: open the Metadata box to edit the content metadata;
o Apply Changes: save the new metadata;
o Refresh List of Contents: refresh the Content listed below;
o History: show a list of the changes performed;
Locale: change the interface language;
Contents: content list and previews of objects posted by the user;
Preview: the preview of the selected content. A button to show the resource in full screen is
present on the bottom left;
Metadata: the main window that allow the user to change and update the metadata
associated to the resource. It is divided in:
o DCMI: Dublin Core metadata, allows to update the Dublin core metadata. It is
divided in two columns. On the right the reference metadata are shown (they cannot
be changes) with different tabs for any available language. On the left the new
metadata are shown. changes are highlighted in red. Different tabs are available for
any language. The [+] button present at the end of each term allows to add a new
field, otherwise the [-] delete it.
o Taxonomy: to change the classification;
o Groups: to modify the groups authorized to access the content.
85 ECLAP Best Practice Network User Manual When the process to update the metadata has been completed, the user has to click on the Apply
changes item shown on the top left Menu. A confirmation window will be shown. Click OK to
confirm changes.
86 ECLAP Best Practice Network User Manual 18.
Blog
All ECLAP registered users will be able to access to a set of blogs on which will be made discussions
on the activities and the topics of ECLAP Portal . The main functionalities allowed in the blog are
the following:




See the messages on the blog
See the preview of the content attached to the blog
Make new comments
Suggest the blog to other users
The blog list is accessible starting from the home page and following the menu: EVENTS > MAIN
BLOG page with main blog’.
Description and draft user interface
Here after some screenshots will be used to better describe each functionality allowed in the blogs.
Following the menu: ‘EVENTS > MAIN BLOG’, the registered users will see the list of the
ECLAP general blogs. For each blog will be possible to:



Visualise (see Figure):
o the blog title
o the messages that are present in the blog
o the list of each content attached to the blog
make comments or reply to other comments (see Figure)
Recommend the blog to other users (see Figure)
Figure: Main Blog page
87 ECLAP Best Practice Network User Manual Figure: Reply to a comment screenshot
Figure: Blog recommendation screenshot
88 ECLAP Best Practice Network User Manual Blog creation
This action is available only for the site administrator that can Create a new blog and add objects to
the blog post, and decide the mode of displaying the list of objects.
Here after some screenshots will be used to better describe each functionality allowed in the blogs.
Following the menu: ‘Events > Main Blog’, the registered users will see the list of the ECLAP
general blogs. For each blog will be possible to:


Make all the actions described in the previous section
Create a new site blog post (Figure)
At the blog creation the site administrator can add links to objects related to the site blog and
decide the mode of displaying the list of objects (see Figure):


Select object by specifying the title
By clicking on the Add button, the user can decide to add in the Blog the direct links to the
last latest 5/10/15 objects published
89 ECLAP Best Practice Network User Manual 90 ECLAP Best Practice Network User Manual 19.
Managing the mailing lists
By accessing to its User Profile editing page (menu PROFILE EDIT MY PROFILE), the user
can also manage the mailing list subscriptions. A box named “Mailing lists” is available in the page
that allow the user to:



Ask for Subscription/Unsubsciption of the available mailing lists;
Temporary disable mailing list messages send;
Set the digest mode (messages received are combined into one email).
When the request to subscribe a mailing list is sent, the subscription has to be approved by the
administrator, as shown in the next figure.
91 ECLAP Best Practice Network User Manual 20.
Managing connections
User can start a connection with other registered users in ECLAP to better follow activities
performed by colleagues. When users are connected, each time one of them performs an action on
ECLAP by posting a comments or uploading a content, the other connected colleagues will be
informed with a notification. Also a specific tab “Content of colleagues” will be accessible in the
home page after the login in the CONTENTblock on the right column (or by accessing in the top
menu CONTENT  CONTENT OF COLLEAGUES), to directly access resources uploaded by
the other colleagues.
To add a connection with another colleague, the user has to ask to him to accepted the request. A
user can search registered colleagues by accessing the menu SEARCH  SEARCH USERS, that
allows to search users by using simple keywords or by using the advanced search form.
When a colleague has been found in the Member search results, the link “Add to your
colleagues” is shown. By clicking on it a notification for connection is sent to the user.
92 ECLAP Best Practice Network User Manual In PROFILE MY COLLEAGUES PENDING REQUESTSthe list of registered users that
have sent an invitation to be connected with you is shown. Here the user can also delete a pending
request, for example if after a reasonable period of time he has no received any answer.
Figure: the user has received an invitation to be connected by a registered user
Figure: the user have sent an invitation that is pending to be approved
Accept or refuse a new connection request
If enabled in the notification settings, the user will receive an email with the notification of the
requested connection. In any case, the list of pending invitations sent by you are accessible on the
top menu PROFILE MY COLLEAGUES  PENDING REQUESTS.This tab allows to
accept or refuse the connection request by clicking the corresponding links, as shown in the next
figure.
By accepting the request, the new colleague will be added in the list of connections available in the
tab: PROFILEMY COLLEAGUES  LIST.
93 ECLAP Best Practice Network User Manual Send an invitation to a not registered user
Registered users can send an invitation by email asking your colleagues to be registered in ECLAP.
to send an invitation, the user has to go on the top menu PROFILE  MY COLLEAGUES 
NEW INVITATIONS. The form with the standard text that will be sent in the email invitation
will be shown (see next figure).
When the invitation is sent, a confirmation will be shown in the user profile main page.
94 ECLAP Best Practice Network User Manual The list of pending invitations sent to not registered users is available in PROFILE  MY
COLLEAGUES  PENDING INVITATIONS. The page offers also the possibility to cancel
pending invitations by clicking on the withdraw button on the right.
95 ECLAP Best Practice Network User Manual 21.
Automatic production of Objects on ECLAP
ECLAP system is able to process format conversions automatically in order to produce
objects in the required formats, with all the correct metadata, by simply adding date, user
name, etc. Most metadata are inferred automatically. At present ECLAP portal produces
several versions of digital objects for:



PC: accessible from PC with different browsers (both in MPEG-21 and as single file);
PDA: accessible both from PC and PDA, via links and icons standing for a stylized
PDA;
iPhone: accessible only from iPhone/iPad via links and icons related to PC contents.
The production of these objects conforms to the rules which are described in the following
table: the latter could give some useful help to the user, when carrying out his choices
according to the content types he is provided with and/or he is going to publish.
Please note that complex contents such as procedures/flows, calculators, slides, etc. must
be produced with a specific tool and uploaded/published (using the upload form) on the
portal as MPEG-21/AXMEDIS object (thus having only the following formats: .mp21,
.m21, .axm). As to such complex contents, the metadata previously described have to be
given when uploading (which is to say, when filling in the upload form). In these cases
the inclusion of the icon representing the object and to be included in the object itself is
required during the production phase. As to producing icons for complex objects, please
refer to the specific handbook for the related object production tool (ADF Algorithm
Designer) where you will find useful suggestions.
Hereafter some tables are reported. They summarize the behavior of ECLAP portal and its
back office for the automated production.
The user has nothing else to do but to upload his content; everything else is done by the
portal.
PDA versions of objects are produced in a specific way for mobile devices having a
640x480 pixel screen resolution, namely: HTC Pro, HTC touch, HTC Touch pro, some
Samsung, some Sony-Ericsson, etc. Many of the PDA contents which are produced as
video, audio, images, etc., can work very well also on HTC’s previous version like Tytan,
even if such versions have a lower resolution: 320x240 (QVGA), or a higher resolution:
800x480 (WVGA). On PDA Windows Mobile the user is recommended to use the Mobile
Medicine application (called also AxObjectFinder), which allows to both organize digital
contents and Mobile Medicine mini-applications on PDA, and to save up connection costs
(since an already downloaded content is available in the local memory, with no need to
download it again, even if the user has unintentionally requested its download twice).
Please see hereafter for the entire set of skills and functionalities of the Mobile Medicine
tool on PDA, working as a sort of PDA organizer/manager.
96 ECLAP Best Practice Network User Manual The automatic production of contents for AXMEDIS Java Player devoted to
Mobile for devices such Nokia, Sony-Ericsson, BlackBerry, etc., is not at present aligned
with the functionalities described till now, since the first trial is meant to focus on the HTC
use. For any additional details and further opening, please send an email to the technical
group coordinator for development.
The iPhone version of the objects is produced for such devices while trying to mediate
between the device performance and the band consumption of the user, when he gets
access to the service. Please remember that with iPhone all the contents, which are played
by the ECLAP Portal, are downloaded via network, even for times different from the first
one. Therefore this represents an additional cost for the user each time he accesses a
content.
97 ECLAP Best Practice Network User Manual Kind of file
in the
UPLOAD
page
Productio
n
PDF
Document,
PPT, DOC,
docx… or
whatever else
Image
Objects produced for PC
DC
Format
DC
Type
PC icon
Notes on the production
automatic
Document
Docum
ent,
PDF,
HTML
Document by
default
The document is left in the original
format: PDF, PPT, DOC, etc.
automatic
Image
image
Taken from the
image
audio
automatic
Audio
audio
Audio default
YES: as the
original image for
format and
dimensions
YES: as MP3
video
automatic
Video
video
SWF
Animation
automatic
Cross
media
SWF
The SWF file is not handled
YES, always in
SWF
Procedure,
Flow (upload
as MP21)
Manually with
ADF TOOL and
then upload via
the form
Manually with
ADF TOOL and
then upload via
the form
Cross
media
HTML
Animated GIF
taken from the
video
Animation (to be
done), currently
Crossmedia
Crossmedia by
default or selfmade
The image is left with the original
resolution, the single file (“File Secco”)
has to be produced. Conversion in
standard format.
The audio is converted into an MP3 file,
so as to optimize the transfer cost when
playing
The video is converted in FLV, 288Kbps,
320x200
The Metadata inserted into the Upload
form overwrite those included with the
object
YES, in html
Cross
media
HTML
Crossmedia by
default or selfmade
The Metadata inserted into the Upload
form overwrite those included with the
object
YES, in html
Manually with
different TOOLS
and then upload
Cross
media
SLIDE
Crossmedia by
default or selfmade
The Metadata inserted into the Upload
form overwrite those included with the
object
NO
Calculator,
quiz,
interactive
(upload come
MP21)
PPT/pptx
(upload come
MP21)
Single file
production for
alternative
player
YES: in the
original format,
the file is left with
its original format.
YES: always in
FLV with 288Kbps
98 ECLAP Best Practice Network User Manual SMIL based as
MP21
EPUB
BRAILLE
via the form
Manually with
different tools
and upload via
the form
Manually with
different tools
and upload via
the form
Manually with
different tools
and upload via
the form
Cross
media
SMIL
Crossmedia by
default or selfmade
The Metadata inserted into the Upload
form overwrite those included with the
object
NO
document
epub
By default or selfmade
The Metadata inserted into the Upload
form overwrite those included with the
object
NO
Document
Braille
music
By default or selfmade
The Metadata inserted into the Upload
form overwrite those included with the
object
NO
Kind of
file in the
UPLOAD
page
Single
file
producti
on
DC
Format
DC
Type
PC ICON
Notes on single file production
Single file production for
alternative player
PDF
Document
automatic
Document
PDF,
HTM
L
Document by
default
The document is left in PDF format, other
formats are not allowed, the single file is
produced, iphone: .pdf
Image
automatic
Image
Image
Taken from
the image
Audio
automatic
Audio
Audio
Audio default
Video
automatic
Video
Video
Animated
The image is kept with its original
resolution, the single file is produced:
iphone: .xxx;
Conversion into standard format.
The audio is converted into MP3 in order
to optimize play during transfer costs:
iphone:.mp3
The video is converted into mp4 (mpeg4)
YES: PDF format is kept
(there are no differences
from PC production, only
PDF)
YES: original image both for
format and dimensions
(there are no differences
from PC)
YES: as MP3 (there are no
differences from PC)
Objects produced for iPhone
YES: always in MPEG-4,
99 ECLAP Best Practice Network User Manual GIF taken
from the
video
Animation
(to be done)
(m4v, mp4, 3gp), 640x480, 128 kbps if
possible, otherwise a lower resolution but
always at 128 Kbps. Iphone:xxx
The SWF file is not handled. Iphone: .swf
(not possible due to iPhone limitations)
mp4
SWF
animation
automatic
Crossmedia
SWF
Procedure,
Flow
(upload as
MP21)
Manually with
ADF TOOL
and then
upload via the
form
Crossmedia
HTM
L
Crossmedia
The Metadata inserted into the Upload
form overwrite those included with the
object
Calculator
(upload as
MP21)
Manually with
ADF TOOL
and then
upload via the
form
Manually with
external tool
and then
upload via the
form
Manually with
external tool
and then
upload via the
form
Crossmedia
HTM
L
Crossmedia
The Metadata inserted into the Upload
form overwrite those included with the
object
YES in HTML with a CSS for
each device
Crossmedia
SLID
E
Crossmedia
The Metadata inserted into the Upload
form overwrite those included with the
object (they are SMIL not managed)
NO
document
eoub
By default
The document is left in EPUB format
NO
PPT
(upload as
MP21)
EPUB
Kind of
file in the
UPLOAD
page
Producti
on
PDF
Document
Image
YES, always in SWF (there
are no differences from PC)
(not YET available)
YES in HTML with a CSS for
each device
Objects produced for PDA
DC
Format
DC
Type
PC ICON
PDA ICON
Notes on production
automatic
Document
PDF
Small PDA icon
with PDF icon
inside
The document is left in PDF
format, other formats are
not allowed
automatic
Crossmedia
Image
Small PDA icon
Taxonomic icon and whether
unavailable, default icon; default icon
as alternative icon. Other document
formats are not allowed.
Taxonomic icon and whether
The image is converted into
100 ECLAP Best Practice Network User Manual with the image
taken icon inside
unavailable, the image taken icon (this
latter is always inserted as alternative
icon)
Taxonomic icon and whether
unavailable, default icon, default icon
always as alternative icon
the right format, in order to
be launched in SMIL
Audio
automatic
Crossmedia
Audio
Small PDA icon
with audio icon
inside
Video
automatic
Crossmedia
Video
Small PDA icon
with the video
taken icon inside
SWF
animation
Procedure,
Flow
(upload as
MP21)
automatic
Crossmedia
SWF
Crossmedia
Manually with
ADF TOOL
and then
upload via the
form
Crossmedia
HTML
Crossmedia by
default or selfmade
The object should be produced with a
specific icon (axicon.png). During
production step, if this icon is
unavailable, the taxonomic icon is
inserted
YES: The Metadata inserted
into the Upload form
overwrite those included
with the object
Calculator
(upload as
MP21)
Manually with
ADF TOOL
and then
upload via the
form
Manually with
ADF TOOL
and then
upload via the
form
Crossmedia
HTML
Crossmedia by
default or selfmade
YES: The Metadata inserted
into the Upload form
overwrite those included
with the object
Crossmedia
SMIL
Crossmedia by
default or selfmade
The object should be produced with a
specific icon (axicon.png). During
production step, if this icon is
unavailable, the taxonomic icon is
inserted
The object should be produced with a
specific icon (axicon.png). During
production step, if this icon is
unavailable, the taxonomic icon is
inserted
PPT(upload
as MP21)
Taxonomic icon and whether
unavailable, the video taken icon (this
latter is always inserted as alternative
icon)
External play possible
The audio is converted into
the right format, in order to
be launched in MPEG-4,
the audio is a MPEG-3
inside MP4
The video is converted into
the right format, in order to
be launched in MPEG-4,
h263 format
External play possible
YES: The Metadata inserted
into the Upload form
overwrite those included
with the object
Table summing up types of files managed/produced automatically by the portal
File extension
Classification
Format
Type
Product
ion
PC
PC
Single file
Apple
WM
iPhone
PDA
101 ECLAP Best Practice Network User Manual PDF
PPT, PPS, PPTX, PPSX
DOC, DOCX
Document
Document
Document
Document
Archive
image
image
image
image
image
image
audio
audio
audio
audio
audio
crossmedia
video
video
video
video
video
video
video
video
video
video
video
crossmedia
PDF
Slide
Docum
ent
Docum
ent
Excel
Archive
image
image
image
image
image
image
audio
audio
audio
audio
audio
flash
video
video
video
video
video
video
video
video
video
video
video
HTML
Other kinds of document
Document
XLS/XLSX
Zip, rar
PNG
GIF
JPEG, JPG
TIF, TIFF
BMP
Other kinds of images
MP3
AAC
WMA
WAV
Other kinds of audio
swf
AVI
WMV
MP4
M4V
MP2
MOV
3GP
FLV
MPG
DVX, DIVX
Other kinds of video
Mp21, AXM, M21 (with HTML,
HTM, XHTML)
Mp21, AXM, M21 (with SMIL,
SMI)
crossmedia
SMIL
automatic
automatic
automatic
Yes
Yes
Yes
Yes in PDF
Yes in PPT
Yes in DOC
automatic
Yes
Yes in original format
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
automatic
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
automatic
Yes
Yes in original format
Yes in original format
Yes in PNG
Yes in GIF
Yes in JPEG, JPG
Yes converted into PNG
Yes converted into PNG
Yes converted into PNG
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
swf
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Yes converted into FLV
Mp21, AXM, M21 (only
Windows)
Mp21, AXM, M21 (only
Windows)
Yes in PDF
*(no)
*(no)
Yes
*(no)
*(no)
No
No
No
No
Yes in PNG
Si in GIF
Si in JPEG, JPG
Yes converted into PNG
Yes converted into PNG
Yes converted into PNG
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
Yes converted into MP3
(no)
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
Yes converted into Mp4
HTML (only if html)
HTML (only if html)
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Yes)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
102 ECLAP Best Practice Network User Manual Mp21, AXM, M21 (with
anything else)
EXE, MSI, CAB
crossmedia
SMIL
automatic
Yes
tool
tool
automatic
Yes
Mp21, AXM, M21 (only
Windows)
Yes in original format
no
Yes
no
no
(no) means that its correct visualization depends on the PDA you are using and on the type of additional programmes installed on
that device.
*(no) means that its correct visualization depends on conversion process used during production phase. Such objects cannot be
viewed in their original formats, but only via a format conversion process.
(yes) means that its correct visualization depends on the PDA you are using and on the type of additional programmes installed on
that device.
Noteworthy is the automatic performance of any conversion process previously mentioned.
As clearly shown in the previously reported table, any audio and video format is converted automatically both into the right format
and dimensions to fit the different devices. Many other formats, though not referred to in the table, are managed in a correct way. If
you have a file with an extension not reported in the previous table, our suggestion is to upload it anyway and see what happens.
103 ECLAP Best Practice Network User Manual The table below shows the access to different browsers according to the format and the full Screen/full page function. The zoom
function (either using two fingers as with iPhone or via menu) is available in most cases.
PC (windows, unless otherwise stated)
Apple
Android
Windows
Mobile
iPhone
(without a
specific
player)
With and
without
AXPDA
player
for WM
File extension
Internet
Explorer
PC
Single
mp21
file
PDF
PPT, PPS
DOC
epub
Other kinds of
documents (XLS,
etc.)
Images
Audio
Video
swf
MP21, AXM, M21
Calculators, flows,
HTML
Mozilla
Firefox
PC Singl
mp e file
21
Safari
Chrome
Win,
Linux
and
mac
Win,
Linux
and mac
Nokia,
Sony,
etc….
AXMEDI
S
Mobile
player
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
(no)
(no)
YES
(no)
YES
(no)
(no)
YES
(no)
YES
(no)
(no)
YES
No
YES
YES
YES
no
YES
YES
(no)
(no)
no
No
(no)
(no)
(no)
no
(no)
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
no
no
YES
YES
YES
YES
no
no
YES
YES
YES
no
no
YES
YES
YES
YES
YES
no
YES
(no)
(no)
YES
no
YES
YES
YES
no
(no)
no
no
no
(no) means that its correct visualization depends on the PC/PDA you are using and on the type of additional programmes installed
on that device.
104 ECLAP Best Practice Network User Manual 22.
Role of Group Coordinators
If a portal user is a group/forum coordinator as well, besides being able to do everything a
register user is allowed to, he can also:






Create WEB pages for each group he is coordinator of;
Cancel a discussion topic in the group’s discussion forum he chairs;
Send specific invitations to users and acquaintances to suggest registration to the Portal
and/or group membership;
Perform direct registration to the group on behalf of ECLAP Portal’s registered users
via their nickname, only provided they have already registered to the portal;
Cancel users and/or put them in a black list, block a user from accessing the group;
Accept or deny group membership requests from portal users;
A user can become group coordinator only whether such role is assigned to him by the
administrator of ECLAP Portal or by another coordinator. There could be more than one
coordinator for each group.
A registered user can ask the administrator (support group) to create a new group. Such
requests should be screened and examined by the ECLAP Management Committee.
105 ECLAP Best Practice Network User Manual 23.
Creating WEB pages for groups
A group coordinator/responsible can simply introduce himself on the main web page of the
group and empower a second person he trusts to create web-pages for the group. For each
web-page:




There is an associated taxonomy (please refer to the Appendix);
Comments can be associated as well;
A language can be associated as well (currently the available languages are Italian and
English);
The nature of the group web-pages can be either public or private.
There are three permission modes to view a web-page:
1) WEB pages only for groups
 They are related to a group or more and they can be accessed ONLY by members of
those groups;
 The group coordinator can insert, change and/or cancel group web-pages;
 Each web-page can be viewed, commented or voted by the group members;
2) Public WEB pages:
 They are not associated to any group and they can be read by everyone, even by users
not yet registered to the site.
 Only registered users can drop comments and vote.
3) Public WEB pages that are associated to one group or more:
 They are related to a group or more.
 They can be read by every user of the site (even by users not yet registered).
 Only registered users can drop comments and vote;
 The group coordinator can insert, change and/or cancel this type of web-page.
106 ECLAP Best Practice Network User Manual By accessing to its group Web page, the coordinator can:



Edit/change the group’s main WEB page;
Create WEB pages for the group/s he is coordinator of; such pages could be linked up
one another and have links and objects of different kind, etc.;
Build links among pages, insert images into the pages, invoke the play page, etc.;
When choosing Add Web Page, you will access an insert-page form asking for title,
language, classification information and body in HTML. This abides by the HTML rules. It
is also possible to use CSS different from the current one, thus changing completely the
ECLAPportal’s look and feel, simply by referring to the classic procedures of DRUPAL
portals.
107 ECLAP Best Practice Network User Manual After the title of the Web page, the
user has to classify it by associating
some taxonomical term (multiple
selections are allowed by holding
sown the CTRL key). Also the user
has to specify the Language of the
Web. The Body box allows to
insert the content of the Web page
in HTML format, as explained
below.
According to the WEB page
creation (publication) form, it is
possible to set which groups
members that web-page must be
accessed by and whether it is
public or not. The group list shows
only those groups the user is
allowed to produce web-pages for,
namely those groups he is
coordinator of. Noteworthy is also
the option to create a public webpage, which means a page to be
viewed by unregistered users as
well. If this option is not selected,
the web-page is accessible only by
members of that/those group/s,
which is/are associated to that
page.
Additional settings available during
the Web page creation are the
following:
 Input format, allow to
define the format of the
body
between
Filtered
HTML and Full HTML (set
by default);
 Revision information, to
specify if the Web page is a
revision of an existing one.
Comments can be added;
 File attachments;
 Comment settings:
108 ECLAP Best Practice Network User Manual o Off, users cannot comment the page;
o Read only, in case of an update of an existing page with some comments,
the creator can decide that comments present in the web page can be only
read and no more comments can be added;
o Read/Write, comments can be added and read by users;
 Authoring information;
 Publishing options.
Please note that a graphic editor has been included to help users to write and format
the text in the Body box by using a tools providing editing functionalities similar to
what is available in any text editor (like MS Word). The graphic editor box can be
also enlarged by dragging the bottom-right corner, to allow the user to work in a
easier manner (as shown in the following image).
109 ECLAP Best Practice Network User Manual In any case it is possible to insert directly the HTML code by selecting the first button on
the top left in the Body box (named “Source”) that allows to switch from a modality to
another.
Web page body syntax information
In the Body of the WEB page under construction, it is possible to use classical http
constructs, if the Source modality has been selected in the Body box. Please refer to the
link “further information about formatting options” for additional details concerning
syntax and constructs HTML to be used for the web-page creation.
From these group web-pages, it is possible to insert links to:

Other web-pages of the group: <a
href=”http://mobmed.axmedis.org/drupal/?q=node/2932”>This is a link to
another page </a> please see http://mobmed.axmedis.org/drupal/?q=node/2932

Digital contents as images in order to make them visible within the group images
through the <img> construct, it is possible to insert cross-references to the contents
uploaded via the upload form: <img
src=”http://mobmed.axmedis.org/axmedis/urnaxmedis00000obje5ed2bf7-d5c6-49f0bfcf-82518dc35e8f/2/~saved-on-db-e5ed2bf7-d5c6-49f0-bfcf-82518dc35e8f.png”
alt=”image test” width=”150”/> si veda
http://mobmed.axmedis.org/axmedis/urnaxmedis00000obje5ed2bf7-d5c6-49f0-bfcf82518dc35e8f/2/~saved-on-db-e5ed2bf7-d5c6-49f0-bfcf-82518dc35e8f.png

A PDA content item so as to have it viewed by using the portal’s functionalities: <a
href=”http://mobmed.axmedis.org/drupal/?q=home&axoid=urn:axmedis:00000:obj:14
249925-ddbb-4c6d-bc78-9c8bdda00846”>link a oggetto
PDA</a>http://mobmed.axmedis.org/drupal/?q=home&axoid=urn:axmedis:00000:obj:1
4249925-ddbb-4c6d-bc78-9c8bdda00846

A cross-media content item with its related preview icon so as to have it
viewed by using the portal’s functionalities: <a
href="http://mobmed.axmedis.org/drupal/?q=home&axoid=urn:axmedis:00000:obj:3b
6780ce-8d52-41c2-8ad7-71b0640c1f40"><img
src="http://mobmed.axmedis.org/gif/urn_axmedis_00000_obj_3b6780ce-8d52-41c28ad7-71b0640c1f40.gif" border="0" alt="Di Centa Bambino" title="Di Centa
Bambino"></a>

Portal’s external pages with the traditional http constructs.
110 ECLAP Best Practice Network User Manual <strong>This is a test page:</strong>
FOR WEB PAGES PRODUCTION
<!--break-->
This is a test link to a content item
uploaded via UPLOAD <img
src=”http://mobmed.axmedis.org/axmedis/urnaxmedis0000
0obje5ed2bf7-d5c6-49f0-bfcf-82518dc35e8f/2/~saved-ondb-e5ed2bf7-d5c6-49f0-bfcf-82518dc35e8f.png”
alt=”image test” width=”150”/>
This is a test link to a page <a
href=”http://mobmed.axmedis.org/drupal/?q=node/2932”>
This is a test link to another page </a>
This is a test link to a PDA content item viewed by using the portal’s
functionalities <a
href=”http://mobmed.axmedis.org/drupal/?q=home&axoid=
urn:axmedis:00000:obj:14249925-ddbb-4c6d-bc789c8bdda00846”>link to a PDA object</a>
This is a link to a video preview: <a
href="http://mobmed.axmedis.org/drupal/?q=home&axoid=
urn:axmedis:00000:obj:3b6780ce-8d52-41c2-8ad771b0640c1f40"><img
src="http://mobmed.axmedis.org/gif/urn_axmedis_00000_
obj_3b6780ce-8d52-41c2-8ad7-71b0640c1f40.gif"
border="0" alt="Di Centa Bambino" title="Di Centa
Bambino"></a>
Links refer to alphanumerical IDs. To obtain such IDs, you can use the browser’s “copy link”
command on the content icon you wish to insert for the videos. To obtain direct object links, using
Firefox is recommended: simply click on the right mouse button from the ‘play the content’ page.
Preview of WEB pages
The initial part of the content item, which is inserted into the Web page, is shown among the query
results, you can insert a command to define where the text has to be broken, when it is shown
among the query results. The marker
<!--break-->
defines that the text following the command must not be shown.
The following images depict an example of text without full stop and new line marker and another
example where such new line definer has been inserted in order to improve the query result
readability.
Query result for a Web page, having text without <!--break-->.
111 ECLAP Best Practice Network User Manual Query result for a Web page, having text with marker <!--break--> inserted after the wording
“Pagina di esempio” (Example page).
The same result can be obtained by clicking the “Split summary at cursor” button that divide the
Body box in two parts: the upper for the summary, and the lower for the rest of web page body.
Additional details on the production of web-pages
To highlight a text, you must use the command:
<em>…text to be highlighted…</em>
To insert a text in boldface:
<strong>…text in boldface</strong>
To insert a quotation
<cite>…quoted text…</cite>
Code text used to show the source code of programmes: <code>Code</code>
To insert space among lines, you must use the command:
<p>&nbsp;</p>
To insert a break-line
<hr />
To insert numbered lists, use:
<ol>
<il>one</il>
<il>two</il>
</ol>
The result will be:
1. one
2. two
To insert bulleted lists, use
<ul>
<il>first bullet</il>
<il>second bullet</il>
</ul>
112 ECLAP Best Practice Network User Manual The result will be:
 first bullet
 second bullet
You can insert links to Web pages belonging to another group, simply using this construct:
<a href=”http://mobmed.axmedis.org/drupal/?q=node/2932”>This is a
link to another page </a>
You can insert links to images published on the portal, so as to have them viewed inside the Web
page as in this case:
<img
src=”http://mobmed.axmedis.org/axmedis/urnaxmedis00000obje5ed2bf7d5c6-49f0-bfcf-82518dc35e8f/2/~saved-on-db-e5ed2bf7-d5c6-49f0-bfcf82518dc35e8f.png” alt=”image test” width=”150”/>
Or you can insert links to objects, as in this case.
<a
href=”http://mobmed.axmedis.org/drupal/?q=home&axoid=urn:axmedis:00
000:obj:14249925-ddbb-4c6d-bc78-9c8bdda00846”>link to PDA
object</a>
Here you have a table:
1
2
Line
Line
which is written using the following HTML code:
<table border="1">
<tr>
<td><div align="center">1</div></td>
<td><div align="center">2</div></td>
<td><div align="center">3</div></td>
</tr>
<tr>
<td>Riga</td>
<td>&nbsp;</td>
<td>&nbsp;</td>
</tr>
<tr>
<td>Riga</td>
<td>&nbsp;</td>
<td>&nbsp;</td>
</tr>
</table>
It is possible to dimension the table by inserting a construct like the following one:
<table style="width: 100px" border="1">
The table cells can have a specific colour as defined in the following HTML:
…
113 ECLAP Best Practice Network User Manual <td width="126" bgcolor="#00CCFF"><div align="center">3</div></td>
…
An example of a link to an external Web-page is reported here:
<a href="http://www.libreriauniversitaria.it/secondo-natura-balchjames-longanesi/libro/9788830412576" target="_blank">Secondo natura
– Ed. Longanesi</a>
Inserting special characters:
&
Greater than >
Less than <
quotation marks “
&amp;
&gt;
&lt;
&quot;
The url address of Web-pages and email addresses are automatically identified with no need to use
specific HTML constructs.
Some further notes on creating WEB pages for groups
When creating web pages:




You can use external tools to produce web-pages. Once created, the web/html page can be
copied inside the form using the classic ‘cut and paste’ method.
Whether additional CSS are used, you have to consider specific sequences of commands needed
to enable such CSS without affecting the general CSS and the portal’s general visualization. In
order to insert additional CSS, you have to use in the head page an example of this kind:
<head>
<link href="http://mmsn1/drupal/files/paragraph.css" rel="stylesheet"
type="text/css" type="text/css">
</head>
In CSS files: links to images or to other files must be like what follows:
background-image: url("http://www.progettolibra.it/images/attivo.jpg"); NOT
background-image: url(http://www.progettolibra.it/images/attivo.jpg);
You can upload background images, several applications or any other files, simply using the
web-page form. Such files can be referred to in a very simple way within the web-pages using
the link shown after the UPLOAD of such files. The upload is carried out via the web-page
creation form, NOT the upload form which is related to the digital contents to be published.
As working examples you can refer to those accessible as web-pages of the General Management
group, or for much simpler examples of web-page, you can refer to the web-pages of the same
group or of any other group.
114 ECLAP Best Practice Network User Manual 24.
Managing group users
The administrator user/group coordinator can manage group users. After the log in, the
group coordinator can select one group he joined and select the following activities:







Invite one or more colleagues to join the group;
See the list of subscribers
Manage the group forum
manage the group objects
create e new Forum topic
Create a new web page associated to the group
Manage his membership to the group
By selecting the item to view the list of members, the coordinator will be able to access:



List of members:
o See the list of group members;
o Accept or deny membership requests from portal registered users;
o Appoint a group user as coordinator, dismiss him from that office;
o Remove a member from the group;
Members’ pictures:
o See group users’ pictures;
o See their profiles;
o Etc.
Add members:
o Directly register as group member any ECLAP portal’s registered users on their
behalf;
o Send invitations to recommend group membership.
Managing the group’s discussion Forum
The discussion forum is organized around discussion topics.
115 ECLAP Best Practice Network User Manual Each group member can start up discussion topics (post new forum topic) and take part in
it (reply). The web search engine (via the advanced search mode) performs queries within
the text of these Discussion Forum pages, lines and comments. The group coordinator can:






Browse among the discussions, drop some comments;
Start up a new discussion topic (Post new Forum topic);
Edit a comment he has dropped or other people had (the coordinator can “moderate” a
discussion, sending a comment to explain and account for changes);
Cancel a discussion;
Cancel a single message/comment.
Etc.
As you can see from the picture above, the time elapsed from the last dropped comment is
reported on the right; therefore it becomes very easy to understand on the spur of the
moment which are the discussions getting most heated. The user can see the list of
discussion topics arranged in an increasing/decreasing order, according to the columns:



replies: number of replies;
created: date of creation;
last reply: date and username of the last reply /discussion comment dropped.
116 ECLAP Best Practice Network User Manual 25.
Create a new forum topic
Each group member can start a new discussion topic by clicking the item “Post new Forum
Topic” available in the Forum tab. A new
form will be shown in the main page to be
filled in with the requested information, as
shown in the next figure.
The information requested to create a new
forum topic are:




Subject of the topic, i.e. a title;
Group associated to the topic;
Classification, to select the taxonomy
related to the topic;
Body, it is possible to use classical
http constructs of the graphic
editor. Please refer to the link
“further
information
about
formatting options” for additional
details concerning syntax and
constructs HTML to be used for
the web-page creation.




Input format
Groups, to make the forum topic
public or only accessible to member of
the group
Revision information
File attachment, to include a file
When the new topic forum is saved, a
notification is sent to all group members to
inform that a new forum topic has been
created.
Please note that a graphic editor has been
included to help users to write and format
the text in the Body box by using a tools
providing editing functionalities similar
to what is available in any text editor (like
MS Word). In any case it is possible to
insert directly the HTML code by
selecting the first botton on the top left in
the Body box (named “Source”) that
117 ECLAP Best Practice Network User Manual allows to switch from a modality to another.
118 ECLAP Best Practice Network User Manual a.Comment a forum topic
When a new forum topic is created, the group members will receive a notification that according to
notification settings, will be sent directly by email or in indicated in the web page after the login.
The notification contains the link to reach the page of the forum topic so that the user is invited to
participate to it by adding comments. The form to comment a forum topic is shown in the figure.
To comment a forum topic, the user has to add a Subject and the Comment that can be added by
using different input method as shown in the previous figure. By pressing the save button, the
comment is saved in the forum topic and a notification is sent to all group members to inform them
that a new comment has been added.
As shown in the next figure, after the publication of the new comment, the user in any case can
edit or reply to it simply by clicking the corresponding items available below the new comment.
The Edit tab, allows group administrator to edit the forum topic: by clicking on it the same form
shown in the Create a new forum topic paragraph will be available on the main page, allowing the
group administrator to edit all information related to the forum topic he created.
The Revisionstab shows the modifications history list of the forum topic, containing the date of
revision and the author of the revision. The Revision tab allow to show a comparison between two
revisions and offers also the possibility to “revert” the forum topic from a previous revision version.
119 ECLAP Best Practice Network User Manual 26.
Group statistics
The group coordinator can access to statistics related to his group(s). To this scope, two different
blocks are available on the right column that are shown only if the user is logged in the portal and
has a role a group administrator.
The statistics block allows the user to select the
group and the statistics metrics. The following
statistics are shown in the form of histograms or
pie charts:








Content Upload and Access:
 Number of content uploaded into the group
 Number of Content that has been placed as
favourite from users for group
 Static profile in terms of content taxonomy for
group
 Preferred format uploaded for group
 Preferred type uploaded for group
Total number of accesses in term of Play/Download to group content for group
Distribution of accesses in terms of Play/Download of content for the group
Distribution of accesses in terms of Play/Download of contents from PC and PDA for group
Distribution of accesses on terms of Play/Download of content for Format for group
Distribution of accesses in terms of Play/Download of content for Type for group
Distribution of the most interested content(in terms of download) for group
Distribution of accesses to contents (in terms of download) per group users of group
Dynamic profile in terms of content taxonomy for group
Content Enrichment :
 Number of times Metadata Editor has been used/opened on content for group
 Number of Metadata changes (apply changes) have been applied on content for group
 Number of validated metadata of content for group
 Number of Annotations via MyStoryPlayer on content for group
 Number of content into collections for group
 Number of content into Playlists for group
 Number of Comments to Objects for group
 Number of Comments to web pages and other nodes for group
 Number of Published Content for group
Social Promotion :
 Number of invited people from outside for group
 Percentage invitation success of people from outside for group
 Pending invitations of people from outside for group
 Number of connected colleagues for group
 Number of inviting colleagues for connection among those registered for group
120 ECLAP Best Practice Network User Manual 



Number of Social Icon promotion for content (promoted object) of group
Analysis of Users Eccentricity,Betweenness and Connections for group
Number of users of the group
Distribution of new users in the last 12 Monts for the group
Networking :
 Number of forum comments for topics of the group
 Number of created forum topics for group
 Total number of Public and Private web pages for group
121 ECLAP Best Practice Network User Manual 27.
Manage annotations via MyStoryPlayer
MyStoryPlayer allows users to be the central part in fruition of multimedia objects annotating
them, and offers new solutions for educational and infotainment purposes. As we are in a
performing arts environment, let us show you some examples of application of such a tool.
For example: if a teacher wants to prepare a lesson for his students, synchronizing slides and video
in the same environment, or adding some pictures or audios examples that can explain better the
concepts of his lesson, with MyStoryPlayer he can do that!
If a user is owner of many multimedia objects of the same event, for example taken from different
views, and want to relate each other and play them synchronously and in parallel on the same
player, with MyStoryPlayer he can do that!
If a user want to connect events each other following some particular aspects like the characters,
the dancers, the theatres, the music, the moviemakers, ecc, creating a package of multimedia
annotated objects connected by a leitmotif and visible in interactive way, with MyStoryPlayer he
can do that!
The innovative part of MyStoryPlayer lies in the fact that no difference between media and the
user’s annotation exists, because both categories are referred to multimedia objects and they are
temporally connected.
Moreover, as annotations are audiovisual, the possibility of both multiple contemporary views and
multiple choices on what to watch is provided to the user, thus giving him a sensation of freedom in
building his personal narrative experience. Every time the user chooses a video to be played,
rectangles appear just below the temporal line to indicate the length of annotations according to
the duration of the main playing video.
When the main video is running, another video or more media (which can be video, audio or
images) start to play by level with a rectangle aside from the main video.
Before to explain in detail all the necessary steps to make an annotation on ECLAP, it is better to
focus on what a user is going to do when he/she annotates a media through MyStoryPlayer.
An annotation on MyStoryPlayer is composed mainly by three elements:



A text description, as in other annotation tools,
A link between two media, related through a time relation,
A classification of annotation.
For example a user can annotate a part of a video that lasts one minute, with a slice of another
video that lasts 30 seconds. In the MyStoryPlayer interface, these two media will be reproduced
synchronously according to their temporal lines.
This kind of annotation allows the user to connect two media that in his opinion are related by
topics or events, characters in the scene, music, moviemaker, or they are different visuals of the
same event and he want to see them synchronously.
Many reasons could be valid to relate some parts or entire media each other.
122 ECLAP Best Practice Network User Manual It’s up to the user the choice on what to annotate, MyStoryPlayer gives him freedom to be a
producer of his history.
Once an user has annotated a media, the interface will allow him to view in parallel all the media
related each other, just as in the example below.
Fig1: Example of multi view on MyStoryPlayer of annotations related to media
“Fallotropia, violenza da impotenza”
In the portal, the main actions that user can do are:



Add an annotation
Load an annotation from ECLAP to MyStoryPlayer
Navigate on MyStoryPlayer
Addanannotation(in5steps):
Adding an annotation on a media means to select a part of it through a proper interface, add a text
description on it, and select another part of media to relate it to the first one.
User can add an annotation typically when he/she is watching a media (so the user can do it on the
action panel), or he/she is in the homepage and, searching for a specific media, he wants to add an
annotation on a result (in this case the user has to click on link below the preview).
The main steps to be done in order to create a new annotation are:
1. Select a media to annotate and click to “Add Annotation” link,
2. Decide how much long should be the new annotation (i.e. select a start and end of
annotation through a proper player) according to the timeline of the media,
3. Add a text description to this annotation and assign a classification to the annotation,
123 ECLAP Best Practice Network User Manual 4. Choose another media to be related to this annotation (the media reference that will
synchronously appear aside to the main media in the MyStoryPlayer). The choice of the
second media could be done by performing a new search on the system, or viewing more
contents on the portal and choose one of them, or select it in the list of similar objects
proposed by the system.
5. Once the user has chosen the second media, he can select which part to relate to the
annotation on the first media in the same manner done for the step 2.
In the end push the Save button.
Step 1: choose a media
The link Add Annotation appear in the box action, just aside the preview or during the playing.
124 ECLAP Best Practice Network User Manual Clicking on it, the user can add an annotation to the chosen media.
A block will appear on the right side of the page.
Clicking on the pen icon, or on the title, a proper player will be loaded in order to allow the user to
select a start and an end of the annotation.
Step 2: choose a length of annotation
Once the user click on the pen icon, or on the title in the box, a player will be loaded.
In this player there will be three control buttons to use in order to choose the length of annotation.



Clicking on the first the user fixes a start of annotation,
Clicking on the second the user fixes an end of annotation,
Clicking on the third, the selection will be reset in order to change it.
NB: if no piece is selected, the default length of the annotation will be the video length.For
images, the default length is 20 seconds.
Step 3: Add a text description to the annotation
125 ECLAP Best Practice Network User Manual In the box Text Description, just like in the other annotation tools, the user can add a description
about the annotating scene.
Moreover the user can choose a class of annotation selecting it amongst those already related to
that media, or adding a new one simply by selecting the option “other (specify)”, specifying in a
string which new class he/she wants to create.
Step 4: choose another media as media reference
126 ECLAP Best Practice Network User Manual Once the user has edited the first media, he can choose another media as annotation.
This could be done in many ways: picking one media among the list of similar objects provided by
the system, or performing a query in the search field, or changing through the menu “sort by” the
list of objects provided by the system (last posted, featured, most popular, Top Rated, suggested
contents, ecc.).
Choose another media to relate with the first allow users to view both synchronously on
MyStoryPlayer.
This could be done for many reasons, for example to connect media by events, or for didactical
purpose, in which a teacher can make a video of his lesson and put slides that go in parallel with it.
Another case could be represented by a user, owner of many video about the same event, that can
put them together in MyStoyPlayer, synchronizing them.
127 ECLAP Best Practice Network User Manual Step 5: select a part of second item as media reference and save.
The piece of the second media can be chosen in the same manner as the first. The two lengths could
be different. MyStoryPlayer has different behaviours depending on the length of the second piece
respect to the first one.
LoadanannotationfromECLAPtoMyStoryPlayer
Once the user has saved the annotation, he/she can view it on MyStoryPlayer.
This can be done in two ways:




Clicking on link view Annotationin the action box just below the preview of media
annotated,
Clicking on the icon indicating the number of annotation related to the media,
Clicking on my Annotations menu in the block on the left, or in the user profile.
From the player reproducing the media, just clicking on the icon indicating the number of
annotations or in the box Actionselecting view Annotation.
Choosing the first or the second option, MyStoryPlayer page will be loaded and the media
annotated begin to play from the beginning, and the player will load all the annotations related to
it.
Choosing the third option, a list of all user’s annotations will be displayed.
128 ECLAP Best Practice Network User Manual 129 ECLAP Best Practice Network User Manual In this case, the user can choose among his annotations and click on the title of media or in the text
description (in this case the video will be loaded from the point in which the annotation starts).
NavigateonMyStoryPlayer
When the main media is running, another video or more media (which can be video, audio or
images) starts to play by level with a rectangle aside from the main video.
These media are connected with the main video for the time represented by the length of the
rectangles, afterwards they disappear. During the time they are active, the user is granted with
many choices: he can keep on viewing the main video or he can click on the other video represented
by a side annotation.
This latter action introduces a swap between the two videos, while new contents are loaded in
association with the new main media.
Every time a swap action is executed, user can go back to previous step simply by clicking on the
Back button, just like it occurs with any web browser.
Let’s take a look on what happens when from the ECLAP portal, user loads a media on
MyStoryPlayer.
MyStoryPlayer front end will be loaded in order to allow the user to watch the annotations related
to this media and navigate among them.
130 ECLAP Best Practice Network User Manual With MyStoryPlayer, a user may:



Have multiple contemporary views and multiple choices on what to watch according to
the temporal line
Swap videos, loading a new scenario with more annotations,
Navigate among them clicking on the active side annotations and through a back button
131 ECLAP Best Practice Network User Manual During the navigation, the user can turn off a media reference, in order to concentrate on what
he/she is interested in. To do this, the user can click on the X icon on the media reference.
Searchforannotation
From the MyStoryPlayer page, the user can search for annotation filtering by classification, mediareference or description. 132 ECLAP Best Practice Network User Manual Other technical information can be obtained by reading the following deliverable: ECLAP DE3.1
infrastructure: ingestion and processing content and metadata available in the following
link:http://bpnet.eclap.eu/drupal/?q=enUS/home&axoid=urn%3Aaxmedis%3A00000%3Aobj%3Aa345a84f-6fdf-4f84-a41288094ce363e2 133 ECLAP Best Practice Network User Manual 28.
Statistics
The administrator (root) can perform specific queries to visualize statistical data and
graphical information useful for the evaluation of the users’ behavior inside the ECLAP
portal and to recover information about contents fruition.
After the login as administrator, in the right column two boxes will be available: the first
one allows to recover statistical data regarding queries performed by users; the second one
allows to recover statistical information regarding the objects download and played. These
data can be visualized graphically in the form of histograms or pie charts or as number
inside tables.
Statistics on users’ queries
The box to perform queries about statistical data on research activities performed by the
ECLP users is named Statistics on Queries.
As shown in the previous image, to refine the query the administrator can specify the
following values:
 User: allow to select a specific username or to extend the research to all registered
users;
 Type: to refine the statistics to a specific type of resource (any type, others audio,
video, cross-media, etc.);
 Device: to specify a device between PC and PDA;
134 ECLAP Best Practice Network User Manual  QueryType: allow to refine the statistics specifying if the results have to include the
queries performed by users in FullText modality (Simple) or by using the Advanced
Search (Metadata);
 Country: to include results referred to a specific country;
 From: start date;
 To date: end date;
 Show query table: the statistics can be shown also inside a table;
 Show user’s data: the statistics include also the UserID;
 Number of values in the histograms: to specify the number of values to be shown in
the statistics;
 Archive of statistics analyses on queries: to visualize the statistics previously saved.
By pressing the send query button, the procedure for the calculation of the statistical data
starts. The data shown are as follow:
 histogram and pie chart of the queries’ distribution per type of resource;
 histogram and pie chart of the queries’ distribution per device;
 histogram and pie chart with the queries distribution per query type (full text or
advanced search);
 histogram with the distribution per country;
 histogram with the distribution per region;
 histogram with the distribution per city;
 histogram with the distribution per User ID;
 histogram with the distribution per day in the last 30 days;
 histogram with the distribution by month in the last 12 months;
 histogram with the distribution per year in the last 5 years.
General information are shown at the beginning of the webpage. they are:
 period of time specified in the query form;
 number of total resuls found;
 link to open a pop-up window with the statistical data in a table (if requested).
135 ECLAP Best Practice Network User Manual By clicking on Query table, the statistical data are visualised inside a table as shown in the
next figure. By clicking on the User ID in the column UID, the corresponding user profile is
shown (please note that the number “0” identifies a query performed by an anonymous
user not registered or not logged in).
Statistical results are also shown graphically as histograms of pie charts. Passing with the
mouse on a chart, the diagram is enlarged automatically to allow an easier reading of the
136 ECLAP Best Practice Network User Manual data reported. The next figure shows an example of enlarged pie chart with respect to the
corresponding histogram.
At the end of the statistical results a button “Save” is present to allow to save the received
results for further consultations. The next figure shows the confirmation of the performed
save of the statistical results, with a link to visualize them.
The saved results are accessible in the Archive of statistics and queries (by clicking the
corresponding link). By selecting it the Archive manager with the list of saved statistics will
be shown (see next figure).
137 ECLAP Best Practice Network User Manual Each statistic is represented by the date and hour referred to when the statistic has been
saved. By clicking the date, the statistic is shown as described before. Each statistic can be
deleted by clicking the “Delete” button at the right of each item.
Statistics on object downloads
The box to make queries about statistical data referred to objects visualized and
downloaded by ECLAP users is named Statistics on download and is available on the right
column as shown below.
By using this box, the administrator can refine the query results by specifying the following
values:
 User: allow to select a specific username or to extend the research to all registered
users;
 Type: to refine the statistics to a specific type of resource (any type, others audio,
video, cross-media, ecc.);
 Type of portal (PC/iPhone or PDA)
 Platform: to specify a device between PC and PDA;
 Country: to include results referred to a specific country;
 From: start date;
 To date: end date;
 Show table of downloads: the statistics can be shown also inside a table;
138 ECLAP Best Practice Network User Manual 



Show that stability table for content:
Show table of user fidelity:
Show user’s data: the statistics include also the UserID;
Number of values in the histograms: to specify the number of values to be shown in
the statistics;
Archive of statistics analyses on queries: to visualize the statistics previously saved.
By pressing the send query button, the procedure for the calculation of the statistical data
starts. The data shown are as follow:












histogram and pie chart of the downloads’ distribution per type of resource;
histogram and pie chart of the downloads’ distribution per type of portal;
histogram and pie chart with the downloads distribution per platform;
histogram with the downloads distribution per country;
histogram with the downloads distribution per region;
histogram with the downloads distribution per city;
histogram with the downloads distribution per “AXOID”;
histogram with the downloads distribution per “Object stability”;
histogram with the downloads distribution per User ID;
histogram with the downloads distribution per day in the last 30 days;
histogram with the downloads distribution by month in the last 12 months;
histogram with the distribution per year in the last 5 years.
General information are shown at the beginning of the webpage. they are:




period of time specified in the query form;
number of total results found;
link to open a pop-up window with the statistical data in a table (if requested).
link to open a pop-up window with the objects stability statistical data in a table (if
requested).
 link to open a pop-up window with the users’ fidelity statistical data in a table (if
requested).
By selecting Download table, the table with the statistical data referred to downloaded
objects in the defined period of time is shown. By clicking on the object ID code in AXOID
column, the resource is played.
139 ECLAP Best Practice Network User Manual Stability table contains the list of objects ordered according to a value representing the
total number of days in which the content has been downloaded in the defined period of
time. By clicking on the object ID code in AXOID column, the resource is played. By
clicking on the User ID in the column UID, the corresponding user profile is shown (please
note that the number “0” identifies a query performed by an anonymous user not
registered or not logged in).
Fidelity table contains a table with a list of users (represented by the identification code
UID) ordered according to the number of active days in the defined period of time. By
clicking on the User ID in the column UID, the corresponding user profile is shown (please
note that the number “0” identifies a query performed by an anonymous user not
registered or not logged in).
Statistical results are shown as histograms and/or pie charts. Passing with the mouse on a
chart, the diagram is enlarged automatically to allow an easier reading of the data
reported. The next figure shows an example of enlarged histogram.
At the end of the statistical results a button “Save” is present to allow to save the received
results for further consultations. see the previous section for additional details regarding
the statistic results saved.
140 ECLAP Best Practice Network User Manual 29.
IPR Management
This section is about the content management service, that allows Group Managers and IPR
Managers (and to the Web site administrator) to impose actions to a group of objects, instead to set
actions for each resource by selecting them one by one.
This functionality is available in the menu: Group Page > Objects > Manage Objects
The following acronyms will be used in this section:
 WF = WorkFlow
 GM = Group Manager
ManagetheGroupcontent(onlyforGroupManager)–Viewthecontentlist:
 Each object in ECLAP has the following features:
o An object can be hidden/not hidden. An obj is hidden when it is not indexed: it will not
appear in the lists of objects (e.g. Last posted, etc.)
o An object can be assigned to different workflow types: Internal, ECLAP, Test,
Europeana
o An object can be just published on Europeana or NOT
o An object can be void/not void. An object is void if you have uploaded in the ECLAP
portal only the metadata without the real content (e.g.: in the portal are present only
metadata but not the image or the pdf/video, etc.)
o To each object can be applied an IPR Model
o The IPR model can be public or not public (IPR model type): it depends on the
permissions and on the license chosen
o Each content is uploaded by one affiliated partner or by one user (that can be affiliated
to only one partner. Each partner has one corresponding group in the ECLAP Platform).
So that the field ‘Published by’ indicates the affiliation related to a content.
Please note that a content can be uploaded only by one user or affiliated partner but it can be
associated/connected to more than one group and consequently it will appear in the list of each
groups to which it is connected. The Group Manager can see content uploaded by people affiliated
to his/her group but also content uploaded by people affiliated to other groups and associated to
his/her group. Obviously the Group Manager can modify only the information related to the
content uploaded by users enrolled in his/her group.

WF state (Uploaded, Under-Enrichment, Under-IPR, Under-AXCP, UnderValidation, Under-Approval, Published)
141 ECLAP Best Practice Network User Manual 1 2 3 The “Manage Objects” page is divided in the following parts:
1. At the top of the page the filters that can be applied in the object list
2. The actions that can be applied to the selected content
3. The list of content associated to the group
In the previous image it is possible to see the list of the Content associated to a group (3). For each
content the following information are available:
 Content title (with link)
 if the content is hidden or not
 the content WF type (that can have one of the following values: PublishedEU, Internal,
ECLAP, Europeana, Test)
 If a content is void or not
 If an content is published on Europeana or not
 The IPR model applied (IPR model applied and IPR model type)
 The group that published the content
 The WF state
Managethegroupcontent(onlyforGroupManager)–Filterthecontentlist
To filter the object list it is possible to set the following filters (1):
 Hidden: not hidden - hidden
 Workflowtype type: Internal – ECLAP – Test - Europeana
 Void content: not void - void
 Published in Europeana: not published - published
142 ECLAP Best Practice Network User Manual 



IPR model type: not public - public
IPR model applied (only those associated to your group)
Published by: coherent – incoherent
Current state: (creation) – Under enrichment – Under IPR – Under AXCP – Under
validation – Under approval – Published
In the example below the filter “Hidden” has been applied and the content list has been provided
accordingly.
ManagethegroupObjects–ApplyanAction
Each GM can select a list of objects and apply to the content selected an action. A set of actions are
available in the Platform. The actions are provided to the Group Managers also on the basis of the
profile.
The following is a list of actions available according to the different user profile.
 Actions available for all GMs:
o 'Set to hidden'
o 'Set to not hidden'
 Actions available for all the GMs that are also IPR-managers:
o 'Apply the same IPR model...UNDER DEVELOPEMENT' (This functionality is
actually under development and will be provided soon)
 Actions available for all the GMs that are also Publishers:
o 'Publish to Europeana'
o 'Set the WF type to Internal'
o 'Set the WF type to ECLAP'
143 ECLAP Best Practice Network User Manual 
o 'Set the WF type to Europeana'
o 'Set the WF type to Test'
Actions available only for the site administer:
o 'Delete object'
o 'Copy metadata from DB to object'
o 'Copy metadata from DB to object'
o 'raw resource and xml extraction and video production (iPhone,LD,MD,HD)'
o 'video production (LD,MD,HD)'
144 ECLAP Best Practice Network User Manual 30.
PC Standard Players
The ECLAP portal has been designed to use multimedia standard players for any possible
file format, provided the browser allows it. Sometimes visualization implies the installation
of certain standard players such as Adobe Acrobat Reader, Adobe Flash player (always the
AXMEDIS-developed standard Flash version), AXMEDIS player (in most cases installation
occurs automatically). The first two players are always accessible for Windows, Linux and
MAC OS systems. The AXMEDIS player is needed to view on PC the ECLAP content items
which could be used for PDA and Mobile devices. The AXMEDIS player is at present
available both for PDA Windows Mobile and PC Windows.
The following table shows which are the top priority players according to the format and
the operating system the user is exploiting.
Icon on PC
Description of the digital
objects it stands for
PC document: DOC, DOCX
PC Player
First choice
(Windows, MAC,
LINUX, etc.)
Download and play
on Microsoft Office
Installed
PC player
Alternative
option
AXMEDIS player
(Windows)
PDF document: PDF
Adobe PDFplugin,
or download
AXMEDIS player
(Windows)
Archive: ZIP, RAR
Download and
open on ZIP and
RAR player
Download and play
on Microsoft Office
Installed
Download and play
on Microsoft Office
Installed
Play with Flash
player plugin, or
download
ZIP and RAR
player
Slides: PPT, PPTX
Excel: XLS, XLSX
PC audio
Tools: EXE, MSI, CAB
Download and play
on Microsoft Office
Installed
Download and play
on Microsoft Office
Installed
AXMEDIS player
(Windows)
download and
open as a typical
application
145 ECLAP Best Practice Network User Manual PC video, animated icon to be
different for each published
video, icon taken from the video
itself
PC image, image to be different
for each published image, icon
taken from the image itself
Play with Flash
player plugin, or
download
AXMEDIS player
(Windows)
Play with Internet
browser, or
download
AXMEDIS player
(Windows)
Complex object for PC or PDA. Play on AXMEDIS AXMEDIS player
(Windows)
Such objects may include: video,
player for
audio,
guides,
documents, Windows only, or
algorithms, flows, slides, etc.
download
ePub document format
download and
open as a typical
application
ePub reader
BMML format
download and
open as a typical
application
BMML reader
Please remark that the PDA contents and other complex contents (computers, flows, slides,
etc..) must be viewed through an AXMEDIS MPEG-21 player. If the portal does not need to
show PDA contents to PC users, it is possible to present audio, video, documents and
images via the Adobe Flash Player, or directly into the WEB pages. The functionality to
present files using a player not MPEG-21 compliant is called “single file function (funzione
a file secco)”; for further reference, please go to the devoted section describing the
production of content.
146 ECLAP Best Practice Network User Manual 31. User Manual: AXMEDIS Player for PC and
others
The AXMEDIS player is needed to view on PC ECLAP content items which could be used
for PDA and Mobile devices. The AXMEDIS player is at present available both for PDA
Windows Mobile and PC Windows.
The use of AXMEDIS MPEG-21 player for Internet Explorer or Firefox Mozilla is very easy,
commands are those depicted in the bar below and described hereafter.








Reload: reload and play;
<< Restart from beginning;
|| []Pause/play, stop;
>> Go to the end;
?: View the player information and that of the player registered user;
View the object’s inside structure;
View the object’s basic metadata, others are accessible using the structure;
Go to full size with the web-page.
Other commands can be accessed simply by clicking the mouse right bottom on the player
screen. This will enable a pull-down menu where you can perform other activities like:




Go to full size screen with the player;
Enable or not some commands and full screen scroll;
Define the background colour;
Enable other status commands such as the duration, the file type, etc.
The ECLAP portal can be set also to work always with the AXMEDIS MPEG-21 player,
which makes management much simpler, because the player can execute a wide range of
formats.
Content type PC AXMEDIS MPEG‐21 Player (MS IE & FireFox Mozilla) PDA iPhone Flash AXPDA Direct player player standard (Windows on the player + Mobile) browser Adobe plug in(Window
s, Linux, MAC) APP Android WP7 Java Mobile Actually resources have to be downloade
d via the app and opened by using installed application
APP AXMEDIS java mobile player (Sony, Nokia, etc.) 147 ECLAP Best Practice Network User Manual PDF docume
nt Image YES YES YES YES YES YES YES YES YES YES Audio Video flash animati
ons, SWF Procedu
res, Flows, etc. (produc
ed as MP21) PPT (produc
ed as MP21) EPUB BRAILLE YES YES YES YES YES YES YES YES NO YES YES (No) YES NO YES YES NO NO (NO) Only via and external NO NO s YES YES YES YES YES NO YES (by the APP) YES YES YES Depends on device YES YES YES NO YES YES NO YES (HTML) YES YES YES YES YES NO NO YES YES NO NO NO NO NO YES NO NO NO NO NO NO NO To install the AXMEDIS Player for PC:
 Download the file via the link reported in the main page of the portal under: “update
player”;
 Execute it, thus starting up the installation; most likely you will have to close the
Internet Browser.
The AXMEDIS player allows to view single digital contents and cross-media integrated
intelligent contents, as well. As to other players (such as Adobe Flash player and Acrobat
PDF reader), they can only manage contents having single digital resources like audio,
video, documents, etc., which means they have no autonomy, they are neither intelligent
nor proactive. For example, with the AXMEDIS player, you can enlarge images and see
them in full screen mode.
The PC AXMEDIS player (for browsers) works both in progressive download mode and/or
in standard mode, according to the digital content type to be viewed. The right mode is
chosen automatically.

Progressive Download (similar to streaming). The audio and video contents are
downloaded and viewed in progressive mode on the AXMEDIS player; therefore as to
148 ECLAP Best Practice Network User Manual 
the portal, you have to wait for the complete resource download before any exploitation
of such digital contents. The progressive download mode is very similar to streaming,
but less expensive. In this progressive download mode, the player carries out a preloading of a part of the concerned video/audio, before beginning with the file execution.
This phase is called Buffering.
Standard Download: Other kinds of content, such as images and complex cross
media contents are delivered/provided via the classic download; therefore they have to
be downloaded completely, before any content play becomes possible, which means
such contents are exploited in a standard download mode.
The access mode to digital contents is chosen automatically by the player, in order to
minimize any long wait and costs, according to the format of the contents the user is
accessing to. This mode is shown in the following table.
Content
type
PC
PDA
iPhon
e
Androi
d
WP7
Mobile
AXMEDIS
MPEG-21
Player
(Window
s: IE &
FireFox
Mozilla)
flash
standard
player +
Adobe plug
in
(Window
s, Linux,
MAC)
AXPDA
player
(windows
Mobile)
Direct
player on
the
browser
APP
APP
AXMEDIS
java mobile
player
(Sony,
Nokia, etc.)
PDF
document
Image
download
download
download
download
download
download
download
Audio
progressiv
e
progressiv
e
progressiv
e
download
downloa
d
downloa
d
downloa
d
no
download
downloa
d
downloa
d
downloa
d
Video
progressiv
e
progressiv
e
downloa
d
progressiv
e
download
downloa
d
Flash
download
download
no
no
download
downloa
d
no
download
no
downloa
d
download
Html
download
Html
downloa
d Html
download
download
no
downloa
d
download
Html
download
Html
downloa
d Html
download
download
no
downloa
d
no
download
downloa
d
no
download
no
No
Download
download
no
download
no
no
Download
download
downloa
d
downloa
d
animation
s, SWF
Procedure
s, Flows
(produced
as MP21)
Calculator
(produced
as MP21)
PPT
(produced
as MP21)
EPUB
BRAILLE
(BMML)
download
progressiv
e,
streaming
progressiv
e,
streaming
no
149 ECLAP Best Practice Network User Manual Where the wording ‘download’ or ‘progressive’ (download) appears, Yes (meaning objects
can be played) is implicit.
Please remark that the iPhone with its currently provided tools (Safari as default Internet
browser) does not allow to download digital contents. This can be done only by resorting to
Apple not certified mechanisms.
NOTE:
The automatic production of contents for the Java Player AXMEDIS version for Java
Mobile devices such as Nokia, Sony-Ericsson, BlackBerry, etc., is at present not aligned
with the functionalities described till now, since the first trial is meant to focus on the HTC
use. For any additional details and further opening, please send an email to the technical
group coordinator, using mobmed@dsi.unifi.it .
150 ECLAP Best Practice Network User Manual 32. User Manual: Content Organizer for
Windows Mobile 6/6.5
NOTE: Please note that the version of the Content Organizer for Windows Mobile 6/6.5 is deprecated since this platform will be abandoned. A new tool for Windows Phone 7 is available, as described in the following. For Windows Mobile devices it is possible to use the application called Mobile Medicine with the same functionalities shown below and available for free download in the following link: http://www.eclap.eu/pda/pdaplayer.html To access the ECLAP portal from the Mobile Medicine Organizer, it is necessary to change a setting in the PDA application. Start the Mobile Medicine application on your PDA and select Menu/Settings..., then change Web url in http://www.eclap.eu/pda and click Save at the bottom of the settings page. This document is meant to be a simple handbook to support the user both in setting up
and using some software tools, which have been realized to manage and enjoy cross media
and multimedia contents, for educational purposes and activities of great help to people in
Medicine occupations. The entire system includes:



Software tools for PDA to be installed into every PDA or Smartphone with Windows
Mobile 5, 6, 6.1, or later versions as operating system, for example: HTC, Toshiba, some
Samsung devices, Acer, some Motorola devices, Asus, HP, some Sony-Ericsson devices,
etc. The resolution should be 480x640 or higher, but it works also on HTC devices
having a lower resolution.
o MobileMedicine: an application allowing to manage and organize all the
multimedia files which are in your PDA;
o AXPDAPlayer: the multimedia advanced player which is used by ECLAP to
view complex objects/applications, but also simple digital resources;
Digital contents: can be simple files (such as: video, audio, documents, images), but
also small real application software such as: calculators, flows and algorithms, etc.
Some basic examples are provided within the PDA software tools, while others can be
tracked down from the ECLAP portal or can be retrieved inside the set-up programme
already mentioned.
ECLAP Portal (both for PC and PDA) (http://www.eclap.eu) is charged with the task
of collecting and distributing digital contents, while offering a support similar to a
151 ECLAP Best Practice Network User Manual social network when it comes to managing such contents, etc. The portal has also to
collect contents and to transform them automatically into suitable formats for both
PDA and other mobile systems (to be done later on).
SettingupSoftwareToolsforWindowsMobilePDA
To install the PDA software tools, please follow instructions below:
1. Obtain the set-up package: for instance mobilemedicine-pda-player-and-content-june2009-vX-X.zip:
a. Please note that the set-up package is a zip file which includes other files and
among them the PDF version of this User Manual.
2. Unzip the set-up package, this creates a directory named “mobilemedicine-pda-playerand-content-june-2009” (same name as the zip file), other sub-directories with
examples and files:
3.
4.
5.
6.
7.
8.
9.
a. dir: Medicina-Examples
b. dir: Other-Examples
c. dir: Taxonomy-Examples
d. file: MobileMedicine-AXInstaller-touch-june-09-vX-X.cab
e. file: Manuale-Mobile-Medicine-vX-X.pdf (this file)
Copy the directories and files mentioned above into the SSD memory of PDA.
Start set-up procedure with a double click:
a. MobileMedicine-AXInstaller-touch-june-09-vX-X.cab
Go to the directory inside the user’s PDA where the set-up CAB previously mentioned
has been stored and start set-up procedure with a double click. If the user’s PDA has
already a previously installed version which is in conflict with the current one, the
system will remove the old version before installing the new one: the user has to follow
step by step instructions on his PDA.
When the system requests to install the programme into the base memory of the user’s
PDA or into the memory card of the user, the latter option has to be chosen.
Complete the entire set-up procedure.
Two new application programmes have been finally installed inside the user’s PDA and
they clearly appear as icons within the user’s application programmes:
a. MobileMedicine: a software allowing to manage and organize the multimedia
files already running on the PDA, it produces lists of objects according to the
user’s preferences, it allows to carry out queries on the PDA, etc.;
b. AXPDAPlayer: the new generation multimedia player used for ECLAP to view
complex objects/applications, as well as simple files.
The first step to be taken is to execute the application ECLAP and abide strictly by the
instructions reported in the following section.
OrganizerforWindowsMobilePDA
Mobile Medicine is an application programme searching files inside the user’s
PDA/smartphone and organizing them into icons and/or lists; the application can show to
the user the retrieved files via icons, in a simple and easy to enjoy way. To execute the
Mobile Medicine application, the user has to Go to start->application programmes and
152 ECLAP Best Practice Network User Manual look for Mobile Medicine icon (the physician’s bag), then Launch Mobile Medicine
application programme (namely AxObjectFinder, in technical terms).
Within Mobile Medicine, the files which the user has into his own PDA, are represented as
icons and they are classified by the system in order to make their management, play,
search, etc. much easier. Such files can be:


Specifically designed MobileMedicine in MPEG-21/AXMEDIS format. The
advantage this first type of format can offer is the opportunity to organize and search
file on PDA through their metadata and medical taxonomy. This has been conceived to
offer to the user a real decision supporting system, providing assistance in the search of
user-useful information such as educational courses, videos, calculators, flows,
procedures, etc.
Other simple files which the user has already stored into his own PDA. For
example PDF, images, videos, documents, audio, etc. This second type of format does
not provide any metadata information. Therefore, the Mobile Medicine supporting
system on PDA cannot classify such contents in a taxonomical way, nor refer to their
metadata. However, it is always possible to change such files into duly classified files by
uploading them into the Mobile Medicine Portal via the Upload service.
A thorough reading of this user manual is highly recommended in order to have a general
outlook on the functionalities provided by the proposed system.
Mobile Medicine Initial Page:
When executed for the first time, Mobile Medicine application has
neither organized yet, nor identified the user’s files and the
example files provided during set-up.
Therefore, the screenshot on the left will have only the first four
icons, which stand for service functionalities; such icons are
related (as you can see from the screenshot on your left) to:
 WEB: to get access to the Web Pages of the Mobile Medicine
site, http://mobmed.axmedis.org (see below for further info);
 Local Search: to search through proper queries into the local
database of the user’s PDA (see below for further info);
 Taxonomy: to surf the medical taxonomy in order to look for
objects/application which have been classified taxonomically
by the system (see below for further info);
 Open…: to open directly a file the user knows he has in his
own PDA memory (see below for further info);
Please note that Mobile Medicine application:
 can search and classify files already included in the user’s PDA
and it can show them in a well organized way in this first page
(the user can scroll on the left or below, using his finger) or in
other search pages depending on the criteria selected from the
MENU which is placed on the bottom of the page on the right.
As default value, the graphic display is only alphabetical,
which means according to title/filename. The user can enable
the scrolling on the left, simply accessing Settings and putting
there a number greater than three columns. By default this
153 ECLAP Best Practice Network User Manual option is off.
Do not switch off the PDA; after some few minutes the first
objects will be classified. From MENU the user can select
HOME to refresh this page and see what are the objects the
system has just found.
As soon as the icon list related to the objects/application
programmes appears, the user can scroll that list with his finger
and he can choose to see/execute an object/application.

What is recommended is to leave the programme on at least for 5
minutes for the first time. This will enable the system to index and
classify all the files in the user’s PDA. The automatic scanning
system of Mobile Medicine can identify each new file, whether
coming from PC, or being memory direct copy or anything else.
When the next scanning phase is over, the file will become visible
with its icon, it can be searchable into the database and associated
with taxonomy if it has a taxonomical classification.
If the user scrolls the icon page with his finger or using the scroll
bar (on the right of the screen), he can see some examples
concerning the several icons representing categories of medical
contents, according to the agreed taxonomy. Icons stand for the
first two levels of taxonomy which is the one described in the
Appendix of this manual.
Every application/object having in their file name “Test……” refers
to example content which will be removed in due time and
replaced by real content. At present they are mere examples to
show how such objects can work, when properly classified, etc.
If the user selects one of these “test” icons (content/application),
the AXPDAPlayer application programme is invoked to execute
and display such content.
Apart from these test contents, there are some real demonstration
contents such as:
 calc-deficitidrico.mp21: calculator
 calc-gfr.mp21: calculator
 calc-probabilita_Emb_Polm.mp21: calculator
 flow-bls_new.mp21: algorithm
 ComplicanzeIABP-640x480.mp21: slides which can be
scrolled with a finger
 cura-lesioni-cutanee-v3.mp21: educational content
 video-test-dicenta.mp21: video on asthma and allergy
 video_bpco.mp21: video PBCO
 Immagine_di_test_3.m21
 Immagine_di_test_4.m21
 pdf-bpco.m21
 pdf-Corso_AIDS_Infermieri.m21
 pdf-Guida_all'uso_dei_disinfettanti_e_antisettici.m21
 pdf-MASTER.m21
 video-Di_Centa_Bambino.m21
 etc.
Needless to say, such demonstration contents are also reported
among the icons/applications of Mobile Medicine with longer and
clearer names, much easier to be identified.
154 ECLAP Best Practice Network User Manual From the portal the user can download some other examples not
related to medicine. Some of them have been inserted to show in a
better way the PDA player capabilities and what can be obtained
in terms of interactivity and use:
 Audio_example_Paganini.m21
 AudioMuseo-VGAreal-FS-v9b-new.mp21
 img-Poznan_city_DSCN6568_2ok.mp21
Metadata for object/application
classification and searching
If the user selects with a finger or a pen the text associated to an
icon, the metadata of the object itself are displayed. Metadata are
pieces of information describing the object: title, description,
authors, data, ID, protection or not, path in the user’s PDA, how
many times it has been used, when for the first time, when for the
last time, etc. Among the information:
 taxonomical classification
 classification in terms of groups on the Mobile Medicine
Such information is used to classify the user’s objects according to
preferences, please refer to the screenshot on settings, which is
described hereafter.
The user can go back to the previous page, by clicking on BACK in
the menu on the bottom of the page, on the left.
Mobile MedicineWEB page
When choosing the first Icon WEB in the main page of
Mobile Medicine, the system goes to the Internet connection
and opens the Internet browser directly on Mobile Medicine
portal (this is part of the user default settings, for example
http://mobmed.axmedis.org) as shown in the left screenshot. This
portal has many other functionalities for users accessing it via PC.
The Portal User Manual for PC has already been described before
(see first pages of this doc).
From this WEB page for PDA, the user can (from left to right,
from top to bottom) activate some links:
 Home: back to the main web-page of Mobile Medicine Home
page for PDA, icon on the left.
 Help: view a short help; this service is not at present aligned
with the rest of Mobile Medicine portal (work in progress).
 Upload: upload a digital content into the portal, this
functionality is not at present aligned with the rest of Mobile
Medicine portal (work in progress). Please use the PC version
of the portal to upload digital contents meant to be used for
PDA portal.
 Update: download an updated version of the PDA tool with
its related examples. When selecting Update, the PDA gets
access to a page where different versions of players can be
downloaded.
 Login: register/log as user username e password, see
below;
 Search: search among objects available in the portal
according to related keywords;
155 ECLAP Best Practice Network User Manual  See several dynamic lists of objects:
o Most downloaded: list of the most downloaded files
from the portal,
o Less downloaded: list of the less downloaded,
o Most ranked: list of the most ranked ones,
o Less ranked: list of the less ranked ones,
o My favourite: most preferred ones (only if logged
user),
o Etc.
 download objects, the download is performed by clicking
on the name/title of the selected object. At present, when the
download of an object/application occurs, the system verifies
whether this object is already included in the user's PDA. If
this is the case, the system does not waste time in
downloading again, but opens the object already included in
the user's PDA. Otherwise, it starts downloading. The recently
downloaded object is automatically inserted into the PDA local
database.
Logging in: Mobile Medicine WEB page
From the WEB page which can be accessed through the user's
PDA, it is possible to carry out the registration allowing the user to
access his preferred contents and to mark objects in the general
pages as preferred, less preferred and so on.
Once registered/logged, the dynamic lists already described
(most downloaded, less downloaded, most searched, etc.) allow
the user to see which are the contents marked as preferred and
grant the right to change such choice by "unmarking" them, thus
removing them from the most preferred/my favourite lists.
To access the portal as user, you have to be registered. The
registration can be done via Internet using a PC. During the
registration users can register to different groups and declare
their interests and specialization fields, etc. Preferred objects can
be searched, played or downloaded via PC as well.
For each content, the system displays:
 title, description, etc.
 number of downloads.
 ranking, average vote expressed by users, from 1 to 5 starlets.
 marked/unmarked by the user
156 ECLAP Best Practice Network User Manual Local Search, queries within PDA
When choosing second option of the first screenshot, namely
Local Search, what appears is the screenshot reported on your
left.
If no queries have been carried out, the screenshot will have only
the field to insert the text to be searched and the search button on
your right. The list of “results” appears only when a query is
carried out. The reported number is the number of found
files/objects/ application programmes, which are displayed as a
list or as icons, according to the selected parameter in the
Settings.
The search is carried out within all the metadata of the user's
objects, including taxonomical data and filenames of simple
objects (multimedia files) which are available in the PDA. The
data types to be indexed can be defined in the Settings.
The search activity is carried out on every object which is
stored in the PDA and which has been duly classified. Obviously, if
Mobile Medicine has been left active for a certain lapse of time,
the system would be able to index/classify every content/object
and file available in the PDA.
MENU on right bottom region:
When selecting such menu, the available options can be:
 Home: to go back to the first page of Mobile Medicine, which
is to say the first snapshot of this User Manual/table.
 Stop Download: to stop downloading the object the user is
downloading from the WEB portal.
 Settings: to set up the settings of Mobile Medicine as to
visualization and running functionalities.
 Statistics: to see statistical data on how the object
indexing/classification is going on within the Mobile Medicine
system on the user's PDA, or to see the status of your own
personal Mobile Medicine.
 Reset: to set at zero / to clear the history of the user's
database, going back to the default set-up conditions. This
functionality cancels most statistical information and most
information on organization, as described in the Statistics
section.
 About to have a set of information on the application
programme creation and its version.
 Exit: to exit Mobile Medicine.
157 ECLAP Best Practice Network User Manual Statistics on the PDA usage
When selecting from MENU->Statistics, the user can see a set of
statistical information on the organization task done by the file
organizer Mobile Medicine, as reported below:
 Number of MPEG-21 objects in the PDA database.
 Number of items in the model taxonomy (i.e. 376).
 Number of complete scanning operations made on the user's
PDA to search objects and files; scanning means to perform a
complete inspection of the user's PDA. Only after the first
complete scanning is done, all the files in the PDA will be
found.
 Number of identified files (i.e. 606).
 Number of analysed directories (i.e. 47).
 Number of analysed MPEG-21 files.
 Number of new added MPEG-21 files.
 Number of new generic files added to the database (the added
files are only those having a filename extension which is listed
in settings, see settings for any change).
 Number of cancelled files: when a new scanning occurs and
some files are no longer there, such files are deleted also from
the database and they are no longer visible as icons in the
interface, lists and queries.
 Number of invalid MPEG-21 files (i.e. 5).
Noteworthy is that the automatic scanning system of Mobile
Medicine can identify each and every new added file, either
coming from PC or being memory direct copy or whatever else.
When the next scanning occurs, such file will be added into the
database of Mobile Medicine, it will have its own icon, it could be
searchable into the database and it will be associated to taxonomy
values if it has been given a taxonomical classification (this means
that when realized, such file has been provided with a precise
taxonomy).
Taxonomical search on PDA
When deciding to surf Taxonomy from the first page of Mobile
Medicine, the resulting page is as the screenshot on the left. In the
upper part of the page, there is the taxonomy, the medical
taxonomy agreed upon and reported in the Appendix. In the lower
part there are the objects associated to such taxonomy, with the
related node shown in the first line and related children of that
node.
In this way the taxonomical search can display all the objects
related to a certain classification, from more generic to more
detailed ones. Noteworthy is that some objects can be added to
different multiple points of the taxonomy. This means such
objects can have a multiple classification, they can be found with
different paths, but they will never appear twice in the same list.
The user can surf the taxonomy by simply selecting the line
containing the item itself, or he can go back selecting the
preferred layer in the taxonomical structure, as reported in the
upper part of the page.
In the lower part, the user can see the list of objects/ application.
158 ECLAP Best Practice Network User Manual For each object there is some basic information. This list can be
scrolled with a finger. Depending on Settings (as usually from
Menu->settings) it is possible to shift display options from lists to
icons and vice versa and the user can also choose the object
displaying criteria: alphabetical, from most viewed to less viewed,
etc.
In the example reported on the left, the screenshot displays what
surfing into taxonomy is like, after finger scrolling. The system
has the taxonomy fields scrolled high above the page, thus
clearing some space for the results of the taxonomical query.
SETTINGS, default settings for PDA Mobile
Medicine
In the screenshot on the left, the user can see all the settings from
menu->setting within Mobile Medicine application. Settings have
the following meaning:
 WEB Url: web site opened by clicking on the world WEB icon
from the first page of Mobile Medicine.
 MaxObjs in main page: number of max icons to be
collected and displayed on the first scroll page of Mobile
Medicine. The user can insert the number of
objects/application programme he would like to enjoy.
 Max Cols in main page: number of max columns to be used
to display icons in the first page. If this setting is more than 3,
i.e. 10, then there will be 10 columns and icons could be
scrolled with a finger, also horizontally, as if turning over the
pages.
 Main Page sort Order: icon order in the first page of
Mobile Medicine, depending on the user's behaviour. Mobile
Medicine is of great help in putting application/objects and
user's files in order. Possible values can be as follows:
o Alpha: alphabetical order, simply based on the object
title or filenames, when it comes to files.
o Most recently used: from most recently used to less
recently used.
o Less recently used: from less recently used to most
recently used.
o Most used: from most used to less used; this is the
best solution for users preferring to have most used
objects within reach.
o Less used: from less used to most used; this can help
to understand which are the files the user has
neglected more.
o Taxonomy: files are ordered and displayed according
to taxonomical criteria.
o Format: depending on format, namely audio, video,
images, documents, cross-media, etc.
 Results sort Order: possible icon order in the pages
159 ECLAP Best Practice Network User Manual displaying query results. Possible values are the same as those
reported above.
 Results View: this option allows to set the display of results
in the taxonomy surfing, as either “list” or “icon”. The default
value is list.
 Scan Wait time: time (in seconds) elapsing between a
scanning operation and the next one; values greater than 200
are recommended, if the user has many objects and a 2 Gbyte
SDD.
 Scan path: starting point for the scanning operation (file and
application search into the user's PDA). Each directory, being
located under that starting point, is scanned. To use “\” means
scanning the entire device. If scanning has to be limited only
to the SSD (external memory), this can be done by simply
writing the name of that memory into the system, for example
“\SD card\” or whatever. This depends on the PDA device the
user owns. To leave unchanged the “\” option is the best
recommended solution.
 File Types: in this field the user can insert all the kinds of
filename extension he would like to index, always separated by
commas. For example: “pdf,mp3,gif,jpg,png,avi,mov,mpg”.
These kinds of file can be classified and inserted into the local
database of the PDA, while a specific icon is used to represent
them together with other files (they will be searchable via their
filename or part of it). For such files user actions can be
tracked, as well as how many times they have been picked up
by the user, the date of such action and so forth. The display of
such files is carried out by means of specific players which are
part of the mobile device. On such grounds it may occur that
some files cannot be enjoyed nor displayed or the viewer tool
cannot bring them to the front page of the user's PDA, thus
letting the content behind Mobile Medicine screenshot. Such
aspects cannot be managed by Mobile Medicine, because they
depend on the user's PDA operating system.
Each change made by the user among such settings has to be
saved by clicking on the SAVE command/button, as reported at
the foot of the setting page and in this section's screenshot as
example.
As to 1.7 version or any later versions, there are other
parameters for the automatic update of each mini-application
programme and content. These features are not currently in use,
that is why they have not been described here.
160 ECLAP Best Practice Network User Manual Direct Open File on PDA
If choosing the icon and the OPEN command from the 1st page of
Mobile Medicine, a window opens and it is like the screenshot on
the left. This window allows a direct access into the PDA surfing
function, so as to identify the file the user would like to open. He
can:
 Choose a directory (only first level directories are
displayed, according to Windows Mobile standard. For this
reason, the user is requested to store objects into the first level
directories of his SD memory).
 Choose a file, among AXM and MP21 or Mp21, namely
Mobile Medicine objects' extension, but also among simple
and direct files, already defined into settings as files to be
searched. For example PDF files or others.
Once the file has been retrieved, its selection by the user means:
 to insert the file into the database, whether not yet
included, either this is a simple file or a Mobile Medicine
application programme.
 to open a proper player, in order to execute and enjoy the
file. Such player could be the AXPDA Player installed into the
user's PDA or Windows Media Player or any other player the
user has in his mobile device.Depending on the file type,
Mobile Medicine can open for the user the right player.
Sometimes the automatically selected player cannot bring the
file to the front page of the user mobile device, thus letting the
file content behind Mobile Medicine screenshot. This is a
problem far beyond the control of Mobile Medicine producers,
since it depends on application programmes managed by third
parties.
 to track the play actions, so as to provide the user with the
chance to see that object as an icon displayed into the general
list of most used, most recently used, etc. within the first page
of Mobile Medicine.
Protected objects on PDA
Icons with padlock allow the user to identify immediately
protected files. They are MPEG-21 files which are for some
reasons protected by DRM. See http://www.axmedis.org for
further reference.
To get access to /enjoy a protected file, the user has to be
authorised by means of a specific licence.
161 ECLAP Best Practice Network User Manual PDA icon
Kinds of digital content
PDA Audio, AXMEDIS MPEG-21
Single audio file for PDA, for example: mp3, etc.
Document, AXMEDIS MPEG-21
PDF Document
Image, AXMEDIS MPEG-21
Image : the icon is taken from the content image itself
Image: generic icon for single image file: png, gif, bmp, jpg, etc.
Video, AXMEDIS MPEG-21
Video: the icon is a film still picture taken from the video itself
(internally an MPEG-4)
Single video file, generic icon: avi. Mpg, mov, etc.
AXMEDIS MPEG-21 format
Cross media, AXMEDIS MPEG-21 format
AXMEDIS MPEG-21 format, protected object
General
Functionalities in the 1st page of Mobile
162 ECLAP Best Practice Network User Manual icons
Medicine for PDA
Open Mobile Medicine Portal from PDA
Open a file, after searching it on PDA
Search and surf the classification according to taxonomical values.
Full text research of objects in the PDA
163 ECLAP Best Practice Network User Manual 33.
AXPDA Player, on Windows Mobile PDA
The cross media player of Mobile Medicine is the AXPDAPlayer.exe which is installed together with
Mobile Medicine's CAB. This cross media player can execute, display and manage the interaction
with the user of MPEG-21 files which have digital elements, metadata and icons:


simple files such as: video, audio, documents, images;
complex files:
o calculators realized in SMIL and/or HTML
o flow streams/procedures realized in SMIL and/or HTML. An object generator for
procedures/algorithms has been realized to fit such purpose, which allows from a
building block based process flow chart to produce the flux in a graphical way; an
example is the BLS procedure.
o interactive tools such as the audio-guide of the National Museum of Musical
Instruments in Rome. The audio-guide is provided among the examples.
o Slide sequences synchronized with the user's audio files, etc.
To get a brief description of the AXMEDIS content production model, please refer to the
completely public set of documents which is accessible on the AXMEDIS portal.
Whenever necessary, the AXPDAplayer is directly executed by Mobile Medicine. The user can close
such player, when he has finished with an application: it will be Mobile Player to open it again on
behalf of the user, whenever necessary. It is also possible to enable the player directly from
Startprogrammes by choosing the related AXPDAPlayer icon.
How to open AXPDAPlayer. After this screenshot the user has to
choose some actions from the menu File on the bottom left part of the
page.
Possible tasks to be executed via the menu on the left:




Open to open a file.
About to know the version and status of the AXPDAplayer.
Certification: this is the procedure necessary to certify the
player, whenever using protected objects.
Exit to close the player
The tasks of the right side menu are as follows.
164 ECLAP Best Practice Network User Manual Open a File
As already explained, same mode: it opens a file selected among first
level directories of the user’s PDA and memory card. To define the file
type, the user selects the corresponding filename extensions.
Files which can be opened and executed by the AXPDA player are
those having filename extension as: AXM, MP21, M21.
Play a video/audio file
The player can shift to Full-screen display or go out from this
display mode simply by:
 selecting that command from the menu on the right;
 pushing the central button of the arrow pad on the user's PDA
/smartphone;
 a finger / pen light pressure on the screen for few seconds;
 an automatic full-screen display option, which occurs for any fullscreen content (in SMIL). This will enable full-screen option
automatically on behalf of the user.
The player can rotate screen and related display (from vertical to
horizontal one and vice versa) through:
 the arrow placed on the user's PDA left/right keypad;
 auto-sensing systems, for the device’s physical;
 keyboard self opening as it occurs in HTC or in any other devices
having a retractable keyboard.
Screen rotation can be combined with full-screen mode. Both rotation
and Full-Screen work in AXMEDIS object play mode:
 Video/audio, MPEG-4
 Interactive HTML contents, as well as SMIL images, etc
The player can: pause, stop, play, etc.
165 ECLAP Best Practice Network User Manual The player can rotate screen
and related display (from
vertical to horizontal one
and vice versa) through the
arrow placed on the user's
PDA
left/right
keypad.
Screen change can be
combined with full-screen
mode. Such screen rotation
can be enabled also by autosensing systems or when
opening the keyboard as it
occurs in HTC.
AXPDAPlayer
FULL SCREEN
The AXPDAplayer can automatically go in Full Screen mode,
whenever the content to be opened (in SMIL) has such a great size to
require full screen mode. An example, which is provided within this
package, is the audio-guide of the National Museum of Musical
Instruments in Rome. The player can exit the Full-screen mode, by
simply using the same commands reported above: pushing the central
button of the arrow pad on the PDA or finger / pen pressure on the
screen for some few seconds.
Furthermore, the player can be forced to stay in Full-screen mode if a
peculiar command is inserted into the player settings. This mode
allows to provide the user with a robust solution, since the application
programme cannot be closed inadvertently, but only intentionally,
which means by switching off the PDA or by resetting the device..
166 ECLAP Best Practice Network User Manual 34.
Content Organizer for iPhone
The Content Organizer for iPhone/iPad is an application programme searching files inside
the user’s iPhone/iPadand organizing them into icons and/or lists; the application can
show to the user the retrieved files via icons, in a simple and easy to way.Functionalities of
the App are very similar to those available in the Content Organizer application available
for Windows Phone and Android.
The Content Organizer App for iPhone/iPad is available for free in the AppStore.
http://itunes.apple.com/it/app/content-organizer-lite/id469941163?mt=8
Content Organizer for iPhone/iPad allows to the user to access directly to the ECLAP
portal in the same way available on a common PC, so that the user can directly access to
the resources available on the portal. The app allows the access to any kind of digital
content like video, audio, images and documents, but also to complex and interactive
content like interactive curses, procedures, etc. Contents can be played in streaming or
downloaded for an off-line access.
Start page of Content Organizer:
When executed the Content Organizer for iPhone firstly shown
the list of content available on the device.
The starting page shows a set of commands on the top and three
icons at the bottom, representing service functionalities. The
three icons on the bottom are (see the image on the left):
 Objects: visualize the list of objects and content available in
the device and allows to make queries in the local database of
the iPhone (for the use see below);
 Browser: to get access to the Web Pages of the ECLAP Web
site, http://www.eclap.org(see below for further info);

Taxonomy: to surf the medical taxonomy in order to look
for objects/application which have been classified
taxonomically by the system (see below for further info);
Please note that the App Content Organizercan search
and classify files already included in the user’s iPhone and it can
show them in a well organized way in this first page (the user can
scroll below using his finger). As default value, the graphic
display is only alphabetical, which means according to
title/filename.
167 ECLAP Best Practice Network User Manual If the user scrolls the page with his finger, he can see some
examples concerning the several icons representing categories in
the domain area, according to the agreed taxonomy. Icons stand
for the first two levels of taxonomy which is the one described in
the Appendix of this manual.
In the iPhone App some objects to be used as real examples are
included. they are:
Needless to say, such demonstration contents are also reported
among the icons/applications of Content Organizer with longer
and clearer names, much easier to be identified.
From the portal the user can download some other examples,
also related to other applications.
Metadata for object/application
classification and searching
If the user selects the text associated to an icon, the metadata of
the object itself are displayed. Metadata are pieces of
information describing the object: title, description, authors,
data, ID, protection or not, path in the user’s iPhone/iPad, how
many times it has been used, when for the first time, when for
the last time, etc. Among the information also the taxonomical
classification is available.
If the content contains metadata in different languages, by
clicking on the small flag on the up right corner, the metadata in
the other languages will be shown.
In the examples on the left, the metadata in English and in
Deutsch are shown.
The user can go back to the previous page, by clicking on the
Object button on the top left.
168 ECLAP Best Practice Network User Manual ECLAP Web Page
Please note that the internet connection is necessary to
access to the following functionalities.
When choosing the icon Browser in the main page of
Content Organizer App, the system goes to the Internet
connection and opens the Internet browser. The Content
Organizer app is set by default to open an entry Web page that
allows the user to select and to access different portals related to
different applications. In this manual we will illustrate only the
ECLAP portal, that is the first choice in the list.
Please note that this web page can be modified by
accessing to the user settings of the application, as
described in the following.
By selecting the ECLAP portal, the related Web page will be
opened, as shown in the left screenshot. This portal has many
other functionalities for users accessing it via PC. The User
Manual of the Portal for PC has already been described before
(see first pages of this document).
From this WEB page for iPhone, the user can (from left to right,
from top to bottom) activate some links (please note that some
of the following are accessible only for registered and logged-in
users):
 Home: back to the main web-page of ECLAP Home page for
iPhone, icon on the left;
 About: to access information about the ECLAP project and
services;
 Contents: list of menu items related to the access and
169 ECLAP Best Practice Network User Manual upload of content;
 Community: list of menu items related to soial activities on
the portal;
 Research:search among objects available in the portal
according to related keywords;
 Services: descriptions of the services offered by the portal
for users and partners;
 Events: list of past and future events related to the portal;
 Howto: view the help.
 Login: register/log as user username e password, see
below;
 See several dynamic lists of objects:
o
Featured: list of recommended objects,
o
Popular: list of the most downloaded files from the
portal,
o
Less popular: list of the less downloaded,
o
Last posted:list of the last posted objects starting
from the most recent of them,
o
Top rated: list of the most ranked ones,
The following options are available in the CONTENT block only
if the user is logged in:









My annotation, list of annotations created by the
logged user;
My published collections, list of content collections
published by the user;
My Favorites, list of objects marked as favorite by the
user;
My Featured, list of content recommended by the user;
My Playlists, list of playlists created by the user;
Suggested Content, list of objects suggested by the
user;
Content of Colleagues, list of objects posted by user’
colleagues;
My Content, list of content uploaded by the user;
Similar Objects, list of content on the basis of the
similarity criteria (this option is available only during a
170 ECLAP Best Practice Network User Manual resource play).
 download objects, the download is performed by clicking
on the name/title of the selected object. At present, when the
download of an object/application occurs, the system verifies
whether this object is already included in the user's iPhone.
If this is the case, the system does not waste time in
downloading again, but opens the object already included in
the user's iPhone. Otherwise, it starts downloading. The
recently downloaded object is automatically inserted into the
iPhone local database.
Login on ECLAP WEB page
From the WEB page which can be accessed through the user's
iPhone, it is possible to carry out the registration allowing the
user to access his preferred contents and to mark objects in the
general pages as preferred, less preferred and so on.
Once successfully filled in the login information, the page with
information related to the user profile are shown.
Once registered/logged, the dynamic lists already described
(most downloaded, less downloaded, most searched, etc.) allow
the user to see which are the contents marked as preferred and
grant the right to change such choice by "unmarking" them, thus
removing them from the most preferred/my favourite lists.
To access the portal as user, you have to be registered. The
registration can be done via Internet using a PC. During the
registration users can register to different groups and declare
their interests and specialization fields, etc. Preferred objects can
be searched, played or downloaded via PC as well or PDA.
For each content, the system displays:




title, description, etc.;
number of views,
rating, average vote expressed by users, from 1 to 5 starlets;
number of annotations (if available)
171 ECLAP Best Practice Network User Manual Local Search, queries within l’iPhone
The empty field on the top of the main page allows to perform
full text search of content available on the device.
If no queries have been carried out, the screenshot will have only
the field to insert the text to be searched and the search button
on your right. The list of “results” appears only when a query is
carried out.
The search is carried out within all the metadata of the user's
objects, including taxonomical data and filenames of simple
objects (multimedia files) which are available in the device.
Query results can be sorted by pressing the button on the top
right. The list of results can be sorted by: file size, title
(alphabetic order), number of play, last opened, file extension.
Taxonomical search on iPhone
When deciding to navigate Taxonomy from the first page of
Content Organizer, the resulting page is as the screenshot on the
left. In the upper part of the page, there is the taxonomy, the
medical taxonomy agreed upon and reported in the Appendix. In
the lower part there are the objects associated to such taxonomy,
with the related node shown in the first line and related children
of that node.
In this way the taxonomical search can display all the objects
related to a certain classification, from more generic to more
detailed ones. Noteworthy is that some objects can be added to
different multiple points of the taxonomy. This means such
objects can have a multiple classification, they can be found with
different paths, but they will never appear twice in the same list.
The user can surf the taxonomy by simply selecting the line
containing the item itself, or he can go back selecting the
preferred layer in the taxonomical structure, as reported in the
upper part of the page.
In the lower part, the user can see the list of objects/ application.
For each object there is some basic information. This list can be
scrolled with a finger.
172 ECLAP Best Practice Network User Manual Content acquisition via QR code
The Content Organizer application for iPhone/iPad allows users
to acquire and download content by using QR codes. The QR
code linking the content is available in the technical metadata in
the ECLAP portal, so that users can export the QR code and
publish it everywhere. In this manner, the user that would like to
download the content in his mobile device, can use the QR scan
and download it directly, avoiding to search it manually.
By selecting the QR-Code reader button available on the bottom
right corner, the user can start the rocedure. By selecting the
Scan button, the camera of the device is activated to allow the
user to read the QR code.
By placing the QR code inside the rectangle, the code is
automatically acquired and a confirmation box will ask to the
user to open the web page to access to the content.
When the content is opened, the user can decide to download it,
as explained in the “Object Download” section in this manual.
173 ECLAP Best Practice Network User Manual SETTINGS, default settings for Mobile
Medicine iPhone
Starting from the general settings of the iPhone device
(accessibile by clicking the Settings icon on the main iPhone
menu), the Content Organizer App settings are available.
Four are the available settings that can be modified:

Order Type: this parameter defines the order of the content
in the start page of the application on the basis of the user
behavior. The application can be a great help to manintain
in order objects and file in the device. Possible values are:
o
o
o
o
o



By Title: alphabetic order on the basis of the object
title or file name in case of single resources.
By Size: list sort on the basis of the file size.
By Use count: list sort starting from the most
viewed object to the less viewed. Useful to have the
list of mostly useful objects.
By Last use: content sort by a chronologic order.
By File type: content sort on the basis of the file
type, typically audio, video, images, documents, coss
media, etc.
Home Page: link to the web page opened by selecting the
Browser button of the App.
VGA Refresch time: in case of projection of the
iPhone/iPad screen by using an external projector, this
parameter set the refresh time (1 per second by default);
GPS Functionalities: ON/OFF of the GPS funcitonalities
referred to the geo referencing information available in the
metadata of the content.
174 ECLAP Best Practice Network User Manual Objects Download on iPhone
By accessing with the Browser to the ECLAP Web page it is
possible to see the list of available content on the Portal. The
user can decide to play the content by using a streaming
modality, or he can decide to download the same content on the
device so that it can be visualized in off-line without to be
connected on internet.
Please note that this functionality is available only if the
the permission to download the content has been set.
This can be done directly by the content owner by using
the IPR wizard tool (as described in this manual) or it is
set by default for content uploaded by simple users.
To download a content, the user has to click on the button
named “Download” available below the big preview image when
a content has been selected.The next screen allows to confirm
the download of the content on the device.
During the download phase the percentage of fulfillment is
shown and constantly updated (see the example in the figure on
the left).
When the download has been completed, the new object is added
in content list in the main page and can be opened and played in
the same manner explained before.
175 ECLAP Best Practice Network User Manual Delete objects from the iPhone
In the main page of the iPhone App, a button named Modify is
present on the top left. It allows to delete objects available on the
device in case they are considered not interested yet.
To delete an object, press the Modify button in the top left of
the Objects tab. The list of content will be shown with a red
symbol on the left of each line, as shown in the image on left.
To select the content to be delete, the user has to click on the red
symbol at the beginning of each line. A new red button “Delete”
to confirm the operation will appear and by clicking it the
content will be definitively deleted from the device.
iPhone icon
Kinds of digital content
PDA Audio, AXMEDIS MPEG-21
Single audio file for PDA, for example: mp3, etc.
Document, AXMEDIS MPEG-21
176 ECLAP Best Practice Network User Manual PDF Document
Image, AXMEDIS MPEG-21
Image : the icon is taken from the content image itself
Image: generic icon for single image file: png, gif, bmp, jpg, etc.
Video, AXMEDIS MPEG-21
Video: the icon is a film still picture taken from the video itself (internally an
MPEG-4)
Single video file, generic icon: avi. Mpg, mov, etc.
AXMEDIS MPEG-21 format
Cross media, AXMEDIS MPEG-21 format
AXMEDIS MPEG-21 format, protected object
ePub
Generic buttons
Functionalities available on the main page of the App for iPhone
Access to the ECLAP portal from the iPhone
Access to the list of objects available in the iPhone
Query and navigation according to the taxonomical classification
177 ECLAP Best Practice Network User Manual QR code scan activation
Full text search of objects in the iPhone
Deleting objects in the device
Sort of query results per type, size, number of play, last viewed, type of
content
information on the Content Organizer App
178 ECLAP Best Practice Network User Manual 35.
Content Organizer for Windows Phone 7
The Content Organizer for Windows Phone 7 is an application programme searching files
inside the user’s device and organizing them into icons and/or lists; the application can
show to the user the retrieved files via icons, in a simple and easy to way. Functionalities of
the App are very similar to those available in the Content Organizer application available
for iPhone/iPad and Android.
The Content Organizer for Windows Phone is available for free in the Microsoft
Marketplace in two different versions.
 Italian access page version: http://www.windowsphone.com/it-IT/apps/ef4c898d206a-47b2-99f9-11b0d47b6b36
 English
access
page
version:
http://www.windowsphone.com/enUS/apps/ef4c898d-206a-47b2-99f9-11b0d47b6b36
The Content Organizer for Windows Phone allows to the user to access directly to the
ECLAP portal in the same way available on a common PC, so that the user can directly
access to the resources available on the portal. The app allows the access to any kind of
digital content like video, audio, images and documents, but also to complex and
interactive content like interactive curses, procedures, etc. Contents can be played in
streaming or downloaded for an off-line access.
Start page of Content Organizer:
When executed the Content Organizer for Windows Phone firstly
shows the list of content available on the device.
The starting page shows an icon on the left corner on the top and
four icons at the bottom, representing service functionalities.
The three icons on the bottom are (see the image on the left):
 Browser: to get access to the Web Pages of the ECLAP Web
site, http://www.eclap.eu (see below for further info);



Objects: visualize the list of objects and content available in
the device and allows to make queries in the local database of
the iPhone (for the use see below);
Taxonomy: to surf the medical taxonomy in order to look
for objects/application which have been classified
taxonomically by the system (see below for further info);
Menu: to open a menu that allows to select the QR code
reader, to set the application’s setting and to view the
information related to the application.
Please note that the Content Organizer can search and
179 ECLAP Best Practice Network User Manual classify files already included in the user’s device and it can show
them in a well organized way in this first page (the user can
scroll below using his finger). As default value, the graphic
display is only alphabetical, which means according to
title/filename.
If the user scrolls the page with his finger, he can see some
examples concerning the several icons representing categories in
the domain area, according to the agreed taxonomy. Icons stand
for the first two levels of taxonomy which is the one described in
the Appendix of this manual.
In the Windows Phone App some objects to be used as real
examples are included.
Needless to say, such demonstration contents are also reported
among the icons/applications of Content Organizer with longer
and clearer names, much easier to be identified.
From the portal the user can download some other examples,
also related to other applications.
Metadata for object/application
classification and searching
If the user selects the text associated to an icon, a contextual
menu is opened, allowing the user to select one of the following
possibilities:

View map: visualize in a map the place where the content
is referred (if the Longitude and Latitude information
have been included in the content metadata)

Open: visualize the content

Info: shows the content metadata

Delete: delete the object from the device

Close: close the menu
If the content contains in the metadata the GPS information
associated to it, by selecting View map the corresponding place
on the map is shown. The map can be shown in satellite mode or
as a classic map.
180 ECLAP Best Practice Network User Manual By selecting Info the related metadata are shown. Metadata are
pieces of information describing the object: title, creator,
description, subject, format, date. objectID, size, GPS info.
Among the information also the taxonomical classification is
available.
Metadata are shown only in the native language or the resource.
The user can go back to the previous page, by clicking on the
arrow button on the top left.
181 ECLAP Best Practice Network User Manual ECLAP Web Page
Please note that the internet connection is necessary to
access to the following functionalities.
When choosing the Internet Explorer icon in the main
page of Content Organizer, the system goes to the Internet
connection and opens the Internet browser inside the App. The
Content Organizer app is set by default to open an entry Web
page that allows the user to select and to access different portals
related to different applications. In this manual we will illustrate
only the ECLAP portal, that is the first choice in the list.
By selecting the ECLAP portal, the related Web page will be
opened, as shown on the left. This portal has many other
functionalities for users accessing it via PC. The User Manual of
the Portal for PC has already been described before (see first
pages of this document).
From this WEB page for Windows Phone, the user can (from left
to right, from top to bottom) activate some links (please note
that some of the following are accessible only for registered and
logged-in users):
 Home: back to the main web-page of ECLAP Home page for
iPhone, icon on the left;
 About: to access information about the ECLAP project and
services;
 Contents: list of menu items related to the access and
upload of content;
182 ECLAP Best Practice Network User Manual  Community: list of menu items related to soial activities on
the portal;
 Research: search among objects available in the portal
according to related keywords;
 Services: descriptions of the services offered by the portal
for users and partners;
 Events: list of past and future events related to the portal;
 Howto: view the help.
 Login: register/log as user username e password, see
below;
 See several dynamic lists of objects:
o
Featured: list of recommended objects,
o
Popular: list of the most downloaded files from the
portal,
o
Less popular: list of the less downloaded,
o
Last posted:list of the last posted objects starting
from the most recent of them,
o
Top rated: list of the most ranked ones,
The following options are available in the CONTENT block only
if the user is logged in:









My annotation, list of annotations created by the
logged user;
My published collections, list of content collections
published by the user;
My Favorites, list of objects marked as favorite by the
user;
My Featured, list of content recommended by the user;
My Playlists, list of playlists created by the user;
Suggested Content, list of objects suggested by the
user;
Content of Colleagues, list of objects posted by user’
colleagues;
My Content, list of content uploaded by the user;
Similar Objects, list of content on the basis of the
similarity criteria (this option is available only during a
resource play).
 download objects, the download is performed by clicking
183 ECLAP Best Practice Network User Manual on the name/title of the selected object. At present, when the
download of an object/application occurs, the system verifies
whether this object is already included in the user's Windows
Phone. If this is the case, the system does not waste time in
downloading again, but opens the object already included in
the user's device. Otherwise, it starts downloading. The
recently downloaded object is automatically inserted into the
Windows Phone local database.
Login on ECLAP WEB page
From the WEB page which can be accessed through the user's
Windows Phone, it is possible to carry out the registration
allowing the user to access his preferred contents and to mark
objects in the general pages as preferred, less preferred and so
on.
Once successfully filled in the login information, the page with
information related to the user profile are shown.
Once registered/logged, the dynamic lists already described
(most downloaded, less downloaded, most searched, etc.) allow
the user to see which are the contents marked as preferred and
grant the right to change such choice by "unmarking" them, thus
removing them from the most preferred/my favourite lists.
To access the portal as user, you have to be registered. The
registration can be done via Internet using a PC. During the
registration users can register to different groups and declare
their interests and specialization fields, etc. Preferred objects can
be searched, played or downloaded via PC as well or mobile
devices.
For each content, the system displays:




title, description, etc.;
number of views,
rating, average vote expressed by users, from 1 to 5 starlets;
number of annotations (if available)
184 ECLAP Best Practice Network User Manual Local Search, queries in the Windows
Phone
The empty field on the top of the main page allows to perform
full text search of content available on the device.
If no queries have been carried out, the screenshot will have only
the field to insert the text to be searched and the search button
on your right. The list of “results” appears only when a query is
carried out.
The search is carried out within all the metadata of the user's
objects, including taxonomical data and filenames of simple
objects (multimedia files) which are available in the device.
Query results can be sorted by pressing the button on the top
left. The list of results can be sorted by: Dimension, Nearest
(according to the GPS position), Last Download, Last Viewed,
Most Viewed, Type, Alphabetic order a-z, z-a.
Taxonomical search on Windows Phone
When deciding to navigate Taxonomy from the first page of
Content Organizer, the resulting page is as the screenshot on the
left. In the upper part of the page, there is the taxonomy, the
ECLAP taxonomy agreed upon and reported in the Appendix. In
the lower part there are the objects associated to such taxonomy,
with the related node shown in the first line and related children
of that node.
In this way the taxonomical search can display all the objects
related to a certain classification, from more generic to more
detailed ones. Noteworthy is that some objects can be added to
different multiple points of the taxonomy. This means such
objects can have a multiple classification, they can be found with
different paths, but they will never appear twice in the same list.
The user can surf the taxonomy by simply selecting the line
containing the item itself, or he can go back selecting the
preferred layer in the taxonomical structure, as reported in the
upper part of the page.
In the lower part, the user can see the list of objects/ application.
For each object there is some basic information. This list can be
scrolled with a finger.
185 ECLAP Best Practice Network User Manual Content acquisition via QR code
The Content Organizer application for Windows Phone 7 allows
users to acquire and download content by using QR codes. Each
content available on the ECLAP portal, contains in the part
related to technical metadata the corresponding QR code, so that
users can export the QR code and publish it everywhere. In this
manner, the user that would like to download the content in his
mobile device, can use the QR scan and download it directly,
avoiding to search it manually.
The QR code reader is available by clicking the options menu on
the bottom right corner of the screen. By selecting the “Scan QR
barcode” option, the camera of the device is activated to allow
the user to read the QR code.
By placing the QR code inside the device screen, the code is
automatically acquired and a confirmation box will ask to the
user to download the content.
SETTINGS, default settings for Windows
Phone Content Organizer
Starting from the general settings of the Windows Phone device
(accessible by clicking the menu icon on the bottom right corner
186 ECLAP Best Practice Network User Manual in the main menu, and by selecting the Settings button), the
Content Organizer App settings are available.
Four are the available settings that can be modified:

Activation GPS tracking: to on/off the GRP of the device.

GPS signal status: shows the status of the GRP, it can be
ON or OFF.

Enable/Disable notification: if enabled, when the user is
in proximity of the place referred to a content, a pop-up is
shown to notify the proximity with the possibility to view the
content and the map.
Objects Download on Windows Phone
By accessing with the Browser to the ECLAP Web page it is
possible to see the list of available content on the Portal. The
user can decide to play the content by using a streaming
modality, or he can decide to download the same content on the
device so that it can be visualized in off-line without to be
connected on internet.
Please note that this functionality is available only if the
permission to download the content has been set. This
can be done directly by the content owner by using the
IPR wizard tool (as described in this manual) or it is set
by default for content uploaded by simple users.
When a content has been selected from the list on the portal, to
download it, the user has to click on the button “Download”
available below the preview image. The next screen allows to
confirm the download of the content on the device.
During the download phase the percentage of fulfillment is
shown and constantly updated (see the example in the figure on
the left).
When the download has been completed, the new object is added
in content list in the main page and can be opened and played in
187 ECLAP Best Practice Network User Manual the same manner explained before.
Delete objects from the iPhone
By selecting a content in the main page of the windows Phone
app, a contextual menu is shown. Among the other possibilities,
it allows it allows to delete objects available on the device in case
they are considered not interested yet.
To delete an object, press the Delete button and confirm by
selecting “OK”.
Kinds of digital content
Windows
Phone icons
Single audio file for PDA, for example: mp3, etc.
188 ECLAP Best Practice Network User Manual PDF Document
Image: generic icon for single image file: png, gif, bmp, jpg, etc.
Single video file, generic icon: avi. Mpg, mov, etc.
Complex content (HTML)
Generic buttons
Functionalities available on the main page of the App for iPhone
Access to the ECLAP portal from the iPhone
Access to the list of objects available in the device
Query and navigation according to the taxonomical classification
Options menu
QR code scan activation
Full text search of objects in the iPhone
Settings menu
Sort of query results per type, size, number of play, last viewed, type of
content, proximity, etc..
information on the Content Organizer App
189 ECLAP Best Practice Network User Manual 36.
Content Organizer for Android devices
The Content Organizer for Android is an application programme searching files inside the
user’s Android device and organizing them into icons and/or lists; the application can
show to the user the retrieved files via icons, in a simple and easy to way. Functionalities of
the App are very similar to those available in the Content Organizer application available
for Windows Phone and iPhone/iPad.
The Content Organizer App for Android is actually available under request by sending an
email to info@eclap.eu.
Content Organizer for Android allows to the user to access directly to the ECLAP portal in
the same way available on a common PC, so that the user can directly access to the
resources available on the portal. The app allows the access to any kind of digital content
like video, audio, images and documents, but also to complex and interactive content like
interactive curses, procedures, etc. Contents can be played in streaming or downloaded for
an off-line access.
Start page of the Content Organizer app:
When executed the Content Organizer for Android firstly shown
the list of content available on the device.
The starting page shows a set three icons on the top,
representing service functionalities. The three icons (see the
image on the left):
 Browser: to get access to the Web Pages of the ECLAP Web
site, http://www.eclap.org (see below for further info);


Objects: visualize the list of objects and content available in
the device and allows to make queries in the local database of
the Android device (for the use see below);
Taxonomy: to surf the taxonomy of the download objects in
order to look for objects/application which have been
classified taxonomically by the system (see below for further
info);
Please note that the App Content Organizer can search
and classify files already included in the user’s Android and it
can show them in a well organized way in this first page (the user
can scroll below using his finger). As default value, the graphic
display is only alphabetical, which means according to
title/filename.
If the user scrolls the page with his finger, he can see some
examples concerning the several icons representing categories in
the domain area, according to the agreed taxonomy. Icons stand
for the first two levels of taxonomy which is the one described in
190 ECLAP Best Practice Network User Manual the Appendix of this manual.
In the Android App some objects to be used as real examples are
included.
Needless to say, such demonstration contents are also reported
among the icons/applications of Content Organizer with longer
and clearer names, much easier to be identified.
From the portal the user can download some other examples,
also related to other applications.
Metadata for object/application
classification and searching
If the user selects the text associated to an icon, a contextual
menu will be shown. By selecting the Info button, the metadata
of the object itself are displayed. Metadata are pieces of
information describing the object: title, description, authors,
data, ID, protection or not, path in the user’s Android device,
how many times it has been used, when for the first time, when
for the last time, etc. Among the information also the
taxonomical classification is available.
The user can go back to the previous page, by clicking on the
Back button on the bottom.
191 ECLAP Best Practice Network User Manual ECLAP Web Page
Please note that the internet connection is necessary to
access to the following functionalities.
When choosing the icon Browser in the main page of
Content Organizer App, the system goes to the Internet
connection and opens the Internet browser. The Content
Organizer app is set by default to open an entry Web page that
allows the user to select and to access different portals related to
different applications. In this manual we will illustrate only the
ECLAP portal, that is the first choice in the list.
By selecting the ECLAP portal, the related Home Web page will
be opened, as shown here on the left. This portal has many other
functionalities for users accessing it via PC. The User Manual of
the Portal for PC has already been described before (see first
pages of this document).
From this WEB page for iPhone, the user can (from left to right,
from top to bottom) activate some links (please note that some
of the following are accessible only for registered and logged-in
users):
 Home: back to the main web-page of ECLAP Home page;
 About: to access information about the ECLAP project and
services;
 Contents: list of menu items related to the access and
upload of content;
 Community: list of menu items related to soial activities on
the portal;
 Research: search among objects available in the portal
according to related keywords;
 Services: descriptions of the services offered by the portal
for users and partners;
 Events: list of past and future events related to the portal;
192 ECLAP Best Practice Network User Manual  Howto: view the help.
 Login: register/log as user username e password, see
below;
 See several dynamic lists of objects:
o
Featured: list of recommended objects,
o
Popular: list of the most downloaded files from the
portal,
o
Less popular: list of the less downloaded,
o
Last posted:list of the last posted objects starting
from the most recent of them,
o
Top rated: list of the most ranked ones,
The following options are available in the CONTENT block only
if the user is logged in:









My annotation, list of annotations created by the
logged user;
My published collections, list of content collections
published by the user;
My Favorites, list of objects marked as favorite by the
user;
My Featured, list of content recommended by the user;
My Playlists, list of playlists created by the user;
Suggested Content, list of objects suggested by the
user;
Content of Colleagues, list of objects posted by user’
colleagues;
My Content, list of content uploaded by the user;
Similar Objects, list of content on the basis of the
similarity criteria (this option is available only during a
resource play).
 download objects, the download is performed by clicking
on the name/title of the selected object. At present, when the
download of an object/application occurs, the system verifies
whether this object is already included in the user's android
device. If this is the case, the system does not waste time in
downloading again, but opens the object already included in
the user's device. Otherwise, it starts downloading. The
recently downloaded object is automatically inserted into the
local database.
193 ECLAP Best Practice Network User Manual Login on ECLAP WEB page
From the WEB page which can be accessed through the user's
android device, it is possible to carry out the registration
allowing the user to access his preferred contents and to mark
objects in the general pages as preferred, less preferred and so
on.
Once successfully filled in the login information, the page with
information related to the user profile are shown.
Once registered/logged, the dynamic lists already described
(most downloaded, less downloaded, most searched, etc.) allow
the user to see which are the contents marked as preferred and
grant the right to change such choice by "unmarking" them, thus
removing them from the most preferred/my favourite lists.
To access the portal as user, you have to be registered. The
registration can be done via Internet using a PC. During the
registration users can register to different groups and declare
their interests and specialization fields, etc. Preferred objects can
be searched, played or downloaded via PC as well or mobile
device.
For each content, the system displays:




title, description, etc.;
number of views,
rating, average vote expressed by users, from 1 to 5 starlets;
number of annotations (if available)
194 ECLAP Best Practice Network User Manual Local Search, queries within l’iPhone
The empty field on the top of the main page allows to perform
full text search of content available on the device.
If no queries have been carried out, the screenshot will have only
the field to insert the text to be searched and the search button
on your right. The list of “results” appears only when a query is
carried out.
The search is carried out within all the metadata of the user's
objects, including taxonomical data and filenames of simple
objects (multimedia files) which are available in the device.
Query results can be sorted by pressing the button on the top
right. The list of results can be sorted by: file size, title
(alphabetic order), number of play, last opened, file extension.
Taxonomical search on Android device
When deciding to navigate Taxonomy from the first page of the
Content Organizer, the resulting page is as the screenshot on the
left. On brackets the number of resources associated to the
corresponding taxonomical term is shown.
Please note that objects can have a multiple classification, they
can be found with different paths.
The user can surf the taxonomy by simply selecting the line
containing the item itself..
By selecting a term, the user can see the list of objects/
application. For each object there is some basic information.
This list can be scrolled with a finger.
195 ECLAP Best Practice Network User Manual SETTINGS, default settings for Android
device
By pressing the option button of the Android device, the general
settings menu of the device is shown.
The menu allows to select the following options:

Order Type: this parameter defines the order of the content
in the start page of the application on the basis of the user
behavior. The application can be a great help to maintain in
order objects and file in the device. Possible values are:
o
Alphabetic order: alphabetic order on the basis of
the object title or file name in case of single
resources.
Last downloaded: list sort starting from the last
viewed object to the less viewed. Useful to have the
list of last viewed objects.
Most used: list sort starting from the most viewed
object to the less viewed. Useful to have the list of
mostly useful objects.
Last used: content sort by a chronologic order.
o
Dimension: list sort on the basis of the file size.
o
Type: content sort on the basis of the file type,
typically audio, video, images, documents, coss
media, etc.
o
o
o


Search: hide/show the full text search bar in the home
page;
Exit: to close the app.
196 ECLAP Best Practice Network User Manual Objects Download on Android
By accessing with the Browser to the ECLAP Web page it is
possible to see the list of available content on the Portal. The
user can decide to play the content by using a streaming
modality, or he can decide to download the same content on the
device so that it can be visualized off-line without to be
connected on internet.
Please note that this functionality is available only if the
the permission to download the content has been set.
This can be done directly by the content owner by using
the IPR wizard tool (as described in this manual) or it is
set by default for content uploaded by simple users.
To download a content, the user has to click on the button
“Download” available below the big preview image when a
content has been selected. The download start immediately and
a confirmation pop-up message is shown to confirm the
download and when the content has been completely
downloaded.
When the download has been completed, the new object is added
in content list in the main page and can be opened and played in
the same manner explained before.
197 ECLAP Best Practice Network User Manual By selecting the Object view, it is possible to see the download
status.
It is possible to cancel the object download by clicking on the
corresponding object in the list. A contextual menu will be
shown asking for a confirmation.
198 ECLAP Best Practice Network User Manual Delete objects from the Android device
In the main page of the Android App, click on a resource in the
list. A menu showing a possible list of actions will be shown.
To delete an object, simply press the Delete button.
Please note that the operation will be performed
immediately, without confirmation.
Kinds of digital content
Android
icons
Single audio file for PDA, for example: mp3, etc.
PDF Document
Image: generic icon for single image file: png, gif, bmp, jpg, etc.
Single video file, generic icon: avi. Mpg, mov, etc.
Slide, ePub, Cross media
Object in download
Generic buttons
Functionalities available on the main page of the App for iPhone
Access to the ECLAP portal from the Android device
199 ECLAP Best Practice Network User Manual Access to the list of objects available in the device
Query and navigation according to the taxonomical classification
Deleting objects in the device
Open the resource
Information on the Content Organizer App
Enable/disable full text search of objects in the Android device on the
main page
Sort of query results per type, size, number of play, last viewed, type of
content
Close the App
200 ECLAP Best Practice Network User Manual 37.
E-learning functionalities in ECLAP
This manual reports basic e-learning functionalities available on the ECLAP portal
(http://www.eclap.eu). These functionalities are available thanks to the integration of the Moodle
Learning Management System (LMS) in ECLAP.
The Moodle integration allows users of the ECLAP social network to publish educational content
and to exploit all the advantages provided by the use of a complete and effective tool for creation
and management of on-line courses in an integrated manner. The main characteristic of Moodle is
in the support of effective pedagogical notions, based on a social constructionist education method,
adapted and interpreted with the aim to bring out the pedagogical potentialities in the use of
Internet.
Complete and updated Moodle documentation is available on the following Moodle webpage:
http://docs.moodle.org/en/Main_Page
E-learning functionalities for students
The ECLAP home page contains in the right column, a box named e-Learning courses. The elearning Coursesblock is visible only to users correctly logged in the portal.
The box contains the following links:


All Courses: to see the list of all available courses;
All course categories: to see the list of all course categories;
201 ECLAP Best Practice Network User Manual 

All teachers: to see the list of teachers;
My e-learning activity: to see the list of all courses followed by the user.
The following image shows the view with the list of all the available courses in the portal.
If a user selects a course but he is not enrolled to it, a message will be shown below the course
description, explaining that the user is unable to access to it.
By selecting a course where the user is enrolled in as student, the course structure will be showed.
As reported in the following image, a course is structured in a number of topics containing links to
resources or activities that the student have to perform. The resources to be viewed can be any
content published in ECLAP and they are shown in the same manner as any other content
published on the portal.
202 ECLAP Best Practice Network User Manual Course introductory text
Links to any content: video, audio, documents, zipped files, etc. Links to internal and/or external web pages Course topics. Include:  Links to resources  Links to activities Links to activities: for example, questionnaires and quizzes By selecting a link in the course topics, the content is showed integrated in the course web page, as
showed in the following image. This is one of the most important functionality since it allows the
user to access to the resources in an integrated manner, without the necessity to exit from the
ECLAP portal and without the necessity to use additional external tools. In this manner the user
can enjoy a much more satisfying experience in an integrated environment.
203 ECLAP Best Practice Network User Manual A course topic can contains links to any kind of resources published on the portal like:
 playlists:
Link to a playlist 204 ECLAP Best Practice Network User Manual  internal Web pages
 external Web pages:
 Questionnaires and quizzes:
When a student complete a questionnaire submission, he will see the final assigned grade (if
available) provided by the system in accordance with the assessment rules defined by the teacher
during the questionnaire design.
205 ECLAP Best Practice Network User Manual 206 ECLAP Best Practice Network User Manual E-learning functionalities for teachers
In Moodle a teacher is a user with an access control level that allow him to prepare and manage the
course material (resources and/or activities), to manage student users enrolled in the course,
assess students progress and performance and to access to different activity reports.
NOTE: If a user is registered as teacher in one course, this not imply that he is teacher in all the
other courses available on the portal. The assignment to a user with the role of teacher has to be
performed by the administrator, as described in the following section.
When a user registered as teacher accesses to a course in the ECLAP portal, at the end of the
course topic list he will see a link that allows him to be readdressed to a web page to edit the
resources and activities of that course.
By clicking the link, a new web page will be opened to access in the Moodle system.
207 ECLAP Best Practice Network User Manual NOTE: it is NOT necessary for the user to insert again his username and password to access to the
Moodle frontend to enter in the editing of a course since the access to Moodle is managed in an
automatic manner without the necessity to insert again username and password.
The web page is divided in three columns:
 the left side column contains the blocks to manage the course (People, Activities, Search
Forums, Administration, Course categories);
 the main column in the centre of the webpage shows the list of resources and activities and
allows to edit the single items in the list shown in the Topic outline;
 the right side column contains informative blocks (Upcoming events, Recent Activity).
Please note that the disposition of all these blocks can be customized.
The People block shows the list of enrolled students with all information about them, as shown in
the following figure:
208 ECLAP Best Practice Network User Manual The Activities block shows a report about activities performed in the course with all the available
resources.
The Search Forums block allows to make queries in the internal forum pages in Moodle.
The Administration block allows to perform many activities for the course preparation and
management:
 Turn editing on: to enter in the editing modality to add and/or modify contents and
activities shown in the central column (Topic outline);
 Settings: to define the course main settings;
 Assign roles: to define roles in the course, by adding or deleting students that will access to
the course;
 Grades: to show information related to the assessment of activities performed by students
(for additional information, a specific section in this manual is present below);
 Groups: to create and manage groups of students, for example to enroll specific activities to
a group of students;
 Backup: to perform a backup of the entire course or only of single topic;
 Restore: to restore the course;
 Import: to import data coming from another course (only if the teacher has the rights to do
it also in the other course that will be imported). In this manner a teacher will be able to
create a new course by using contents and activities yet defined in another course;
 Reset: to delete all data referred to students enrolled in the course, but at the same time
maintaining the course structure, activities and settings.
209 ECLAP Best Practice Network User Manual  Reports: this functionality allows teachers and administrators to see reports regarding the
activities performer by the students participating to a course (for additional information, a
specific section is present below).
 Questions: to manage and define single questions that will be included in the questionnaires
(for additional information, a specific section is present below).
 Files: to see the list of files included in the course, like for example backup files o other
uploaded resources;
 Profile: the profile of the teacher user logged in the system.
Add students to a course
A teacher can enroll students in the course by clicking on the Assign roles link the
Administration block on the left column.
A new page will be opened showing:
 a list of available roles in the course (Roles)
 a description of the roles (Description)
 the number of users enrolled in the course for each role
(Users)
 the name of the users.
Please note that the list of roles shown on the Assign roles can be
set by the Administrator. In the following image the teacher is able to enroll users only for the
roles Non-editingteacher, Student and Guest.
By clicking on one of the available roles, a new page is opened, allowing the teacher to add users by
assigning to them the selected role. To add a user, the teacher has to select one of the available
name on the right column, press the Add button on the middle page and press the “Assign roles in
Course:” to confirm (as shown on the following image).
210 ECLAP Best Practice Network User Manual In the Assign roles page the teacher can also remove users for the course and define enrolment
starting date and duration.
Grades management
The teacher can visualize a page reporting an overall view of the grades obtained by each student
during the assessment activity. The page can be view by selecting
the Grades link in the Administrator block on the left column.
The Grader report webpage contains the list of all the students
enrolled in the course with a numeric evaluation referred to each
questionnaire and a total evaluation referred to the whole course.
The last row in that table contains a medium evaluation of
activities performed by all enrolled students.
In general, grades can be calculated, aggregated and visualized in
many different modalities according to settings defined by the
teacher. Many activities performed by students can be evaluated, like for example: questionnaires,
forums, assignments, etc. and values can be expressed in numeric form, as text in the form of
words or phrases, or in a scale or rating system.
211 ECLAP Best Practice Network User Manual Grades can also be used as outcomes and as arbitrary text attributed to each participant in a
course. The teacher can organize grades and category of grades, he can import and export grades
from a course to another and perform calculations.
The following image shows an example of overall report of grades collected after a questionnaire
completion.
212 ECLAP Best Practice Network User Manual Detailed information on Grades
http://docs.moodle.org/en/Grades
are
available
in
officila
Moodle
documentation:
The following image shows a complex report related to grades.
213 ECLAP Best Practice Network User Manual Visualize reports on activities
The page related to reports management is accessible by selecting the link Reports in the
Administration block in the left column. The reports page allows
teachers and administrator to recover information about all
activities performed by users into a course.
Informative logs related to activities are in the form of links to the
other sections of the course (for example, a link to the user profile
or to a specific activity or to a questionnaire).
Particularly, the reporting page allows to have information related
to the following activities:
 Course logs: show activity within the course. It allows tutors to see what resources are being
used and when. They can check to see if an individual student has viewed a specific
resource or participated on a specific activity on a specific day.;
214 ECLAP Best Practice Network User Manual  Live logs from the past hour, it shows all the activity in the last hour, with a single click;
 Activity report, it shows all activity in the course, sorted by topic. Each item will be shown
with its type and name. In order of appearance, the fields are: resource/activity name, # of
times viewed, date last viewed, and elapsed time since last view;
215 ECLAP Best Practice Network User Manual  Participation report, provides any easy way to monitor students' participation. The
participation report can be accessed from a link off the Reports page;
 Statistics, (if enabled) Moodle gathers statistics about each course and for the whole site,
and produce graphs displaying them. Statistics are available only for the administrator
216 ECLAP Best Practice Network User Manual (root). The statistics graphs and tables show how many hits there have been on various
parts of the website site during various time frames. They do not show how many distinct
users there have been. They are processed daily at a time you specify. The administrator
must enable statistics to see anything.
The following images are related to course overview reports and show information like the
most active courses or the most participatory courses over a certain time period. Results are
displayed in a bar chart and in a table.
217 ECLAP Best Practice Network User Manual How to create a new course
E-learning functionalities identifies the following main roles:




Website administrator (named root, he has the complete access to all functionalities in the
portal);
Teacher (is the user that add resources and activities in the course and defines the
assessment modalities);
Student (is the user that accesses to the course content and assessment questionnaires);
Guest.
The procedure to create a new course from scratch can be started by the administrator only (root).
Only when a new course has been defined, the administrator itself can register one or more
teachers to the course. After this the enrolled teacher will be able to add resources and to define
activities in the course.
The Moodle administration page allow to access to the e-learning platform management and is
available at the following link: http://www.eclap.eu/moodle/. When a user accesses to the
administration page, he has to insert his username and password and then the main administration
webpage is shown allowing the management of the whole e-learning framework (Moodle).
218 ECLAP Best Practice Network User Manual To create a new course, click on the link on the left CoursesAdd/Edit Courses. A new page will be
opened showing the list of categories and of all available courses.
219 ECLAP Best Practice Network User Manual The category named Miscellaneous is a standard one and it is created by default, so that it is
possible to associate every course to the Miscellaneous category, or it is possible to create a new
category. For additional information it is possible to visit the Moodle documentation webpage
available here: http://docs.moodle.org/en/Add/edit_course_categories.
As shown in the previous image, every course category contains a set of icons that allow the user to:

Edit an existing category

Delete a category

Visualize or hide a category

Shift a category
above or below
on the list
By clicking the Add a new course button available below the categories list, a new page is shown to
define the course parameters.
A new page is opened containing some mandatory fields to be filled-in:



The Category of the course to be selected among the available
Course name
Course short name
Also it is possible to add a course description and many useful settings can be defined. Detailed
information on course settings are available in the following official Moodle documentation page:
http://docs.moodle.org/en/Course_settings. When all settings have been defined, it is possible to
click on the Save changes button at the end of the page, as shown in the following image.
220 ECLAP Best Practice Network User Manual 221 ECLAP Best Practice Network User Manual A new page is shown to define users’ roles in the course. Particularly the administrator can enroll
users in the course with the following roles:






Administrator, can usually do anything on the site, on all courses;
Course creator, can create new courses;
Teacher, can do anything within a course, including changing the activities and grading
students;
Non-editing teacher, can teach in courses and grade students, but may not alter
activities;
Student, generally have fewer privileges within a course;
Guest, have minimal privileges and usually cannot enter text anywhere.
By clicking on one of the available roles a new page is shown to allow to add users and to assign
them the selected role. The list of users potentially qualified to assume the selected role is shoen on
the right column. To add a user it is sufficient to select it on the list and to press the Add button so
that the username will be shown on the left column list and his role will be assigned in the course.
In the following image, the user Michela Paolucci is enrolled as teacher in the course named
CM001.
222 ECLAP Best Practice Network User Manual In the following image, users Nicola Mitolo and Paolo Nesi have been enrolled as students in the
course named CM001, starting from the 12th November for an unlimited time.
When roles have been assigned, it is possible to save the page. An updated page with the report of
all assigned roles is shown, as in the following image.
NOTE: for the administrator it is also possible to manage roles and assignments for all the users
and for all the course, avoiding to assign roles course by course.
223 ECLAP Best Practice Network User Manual By selecting the button “Click here to enter your course” at the end of the page, the page of the
course is shown, reporting all activities included in the course. The following image shows an
example of new course split in weekly activities (actually empty).
224 ECLAP Best Practice Network User Manual Access to a course as teacher
A user enrolled in a course as teacher, can have the access to a course available in the ECLAP Portal
to:
 define and add activities in a course
 define and add assessment and evaluation questionnaires
 visualize reports related to students’ activities.
To have the access in a course, the teacher has to be logged in the ECLAP portal and has to click on
the link My e-learning activities available in box e-learning Courses on the right column. The
page with the list of available courses in which he is enrolled in will be shown. By clicking on the
course name on the list, the page listing contents available in the course will be shown. At the end
of the page a link to enter in the course editing modality is present (You can modify this
course/moodle link), as shown in the following image.
225 ECLAP Best Practice Network User Manual By clicking on the link, a new page will be opened asking for the username and password of the
teacher to allow him to enter in the Moodle administration frontend.
NOTE: it is NOT necessary to enter again username and password to access in the course
administration page in Moodle.
By entering in Moodle, the page to edit the course is shown and the teacher will be able to access to
many functionalities. The following is an example of main page of a course from the teacher point
of view.
226 ECLAP Best Practice Network User Manual Add a summary to a course
To add an introductory text, it is necessary to turn on the editing mode by clicking on the link
“Turn editing on” on the Administration block on the left.
To insert a text in the first topic of the course, click the edit icon as shown in the following image.
A new page will be opened to insert the text as summary of topic 0. Write the text and click on the
Save changes button at the end of the page.
227 ECLAP Best Practice Network User Manual Add a resource and an activity to a course
The main page of the course is dived in section topics. A course is a collection of topics with
resources and activities inside. when a new course is created, the administrator or the teacher has
to insert resources and activities that will be visualized by the students of the course.
It is not recommended to add resources and activities in the first topic. Please, be
sure to add resources only in the numered sections, as highlighted in the following
image.
228 ECLAP Best Practice Network User Manual Do not add resources in the first not numbered section Insert resources only in the numbered sections In each topic it is possible to add the following resources (that will be viewed by the course
students):








Label: a label is a way to add text to the content area of your course. Labels can be used to
give a quick instruction or for telling users what to click on next.;
Pagina di testo: a simple page written using plain text;
Web page: a resource that has a link in the center column of a course home page for the
student to use. It is like a single page document that has the HTML editor tool which the
teacher uses to create content.;
Link to a File or web page: toupload any type of external electronic file;
Directory: to display a whole directory (and its subdirectories) from the course files area.
Students can then browse and view all those files.;
ECLAP Media Content: to add a link to a re source published on the ECLAP portal;
Resource from collections: to add a resource included in a collection aggregated in the
ECLAP portal;
IMS Content Package: The IMS Content Packaging stores chunks of e-learning material
in a standard format which can be re-used in different systems, without having to convert
the material into new formats.
it is also possible to add the following activities that students will execute:

Assignment: it allows teachers to collect work from students, review it and provide
feedback including grades. Students can submit any digital content (files), including, for
example, word-processed documents, spreadsheets, images, audio and video clips.
Alternatively, teachers can ask students to type directly an online text assignment;
229 ECLAP Best Practice Network User Manual 










Chat: allows participants to have a real-time synchronous discussion via the web;
Choice: the teacher asks a question and specifies a choice of multiple responses. It can be
useful as a quick poll to stimulate thinking about a topic; to allow the class to vote on a
direction for the course; or to gather research consent;
Database: The database activity module allows the teacher and/or students to build,
display and search a bank of record entries about any conceivable topic. The format and
structure of these entries can be almost unlimited, including images, files, URLs, numbers
and text amongst other things;
Feedback: allows you to create and conduct surveys to collect feedback from Students. It is
smaller in scope and therefore easier to use than the Questionnaire module, and unlike the
Survey tool allows you to write your own questions, rather than choose from a list of prewritten survey instruments;
Forum: an activity where students and teachers can exchange ideas by posting comments;
Glossary: The Glossary activity allows participants to create and maintain a list of
definitions, like a dictionary. The autolinking feature, will highlight any word in the course
which is located in the glossary;
Lesson: The lesson module presents a series of HTML pages to the student, who is usually
asked to make some sort of choice underneath the content area. The choice will send them
to a specific page in the Lesson. In a Lesson page's simplest form, the student can select a
continue button at the bottom of the page, which will send them to the next page in the
Lesson;
Quiz: module allows the teacher to design and set quizzes consisting of a large variety of
Question types, including multiple choice, true-false, and short answer questions. These
questions are kept in the Question bank and can be re-used in multiple quizzes. Quizzes can
be configured to allow multiple attempts. Each attempt is automatically marked, and the
teacher can choose whether to give feedback and/or show the correct answers.
SCORM/AICC: a course activity which allows you (the teacher) to upload any SCORM or
AICC package to include in your course. SCORM (Sharable Content Object Reference
Model) is a collection of specifications that enable interoperability, accessibility and
reusability of web-based learning content. SCORM content can be delivered to learners via
any SCORM-compliant Learning Management System (LMS) using the same version of
SCORM;
Survey: The Survey activity module is a course activity that provides a number of verified
survey instruments, including COLLES (Constructivist On-Line Learning Environment
Survey) and ATTLS (Attitudes to Thinking and Learning Survey), which have been found
useful in assessing and stimulating learning in online environments. Teachers can use these
to gather data from their students that will help them learn about their class and reflect on
their own teaching;
Wiki: A wiki activity is a collection of collaboratively authored web documents. Basically, a
wiki page is a web page everyone in your class can create together, right in the browser,
without needing to know HTML. A wiki starts with one front page. Each author can add
other pages to the wiki by simply creating a link to a page that doesn't exist yet.
To add resources in a course, the teacher has to:


be logged in the moodle administration frontal page;
select the course in list “My courses” accessible in the middle of the mage by clicking the
course title;
230 ECLAP Best Practice Network User Manual 
In the Administration box on the left, select “Turn editing on” to enter in the editing
modality (see next image);

In each topic in the course two drop-down menu are available. Click the menu Add a
resource…, select the resource type to be added in the course among the available, or click
on Add an activity… to add for example a questionnaire or a survey, etc.
231 ECLAP Best Practice Network User Manual In the right part of each course topic, some icons are available. They allow to:

See all weeks/topics;

Make Current (highlight) week/topic;

Close/Hide item or Open/Show Item;

Move down the topic in the list.
Add a multimedia resource published in the ECALP Portal Resources available on the ECLAP portal can be added as resources in a course. In this manner, if
an ECLAP content has been added in a lesson, the content itself will be played as any other
resource available in the ECLAP portal.
To add a resource available in the ECLAP portal in a lesson, follow the following procedure:


make a query on the ECLAP portal http://www.eclap.eu/to search the content to be added
to the lesson;
go with the mouse on the animated icon or on the resource title, right click and copy the link
of the resource;
232 ECLAP Best Practice Network User Manual 
go to the course administration page in Moodle, click on the menu “Add a resource…” and
select the item “ECLAP Media content” (see next image);
233 ECLAP Best Practice Network User Manual 

a new page will be opened. Insert the title of the ECLAP resource and a description;
in the field “ECLAP Media content” paste the URL address of the ECLAP resource, with the
AXOID. The link can have one of the following syntax:
o
o
http://bpnet.eclap.eu/drupal/?q=en-US/home&axoid=urn:axmedis:00000:obj:e05155a5e4c8-4f52-8433-7f58ee54a102&section=lastPosted
urn:axmedis:00000:obj:e05155a5-e4c8-4f52-8433-7f58ee54a102
NOTE: this procedure will be simplified in the next future and will be possible to add an ECLAP
resource in a lesson topic in a simplest manner.


Press the “Save and return to course” button to save the link;
now the ECLAP content has been added to the course.
234 ECLAP Best Practice Network User Manual NOTE: please note that actually it is not possible to correctly visualize an ECLAP
resource by clicking on the resource link in the Moodle administration front page
since an error message is visualized in this case. Nevertheless by accessing to the
course from the ECLAP portal and by clicking to the resource link in the lesson,
the same content will be correctly visualized.
Add a resource included in a collection As explained in the previous section, complete collection of different resources can be added in a
course by specifying Add a resource  ECLAP Media Content and the ID of the collection, in
the same manner as for any other ECLAP content. But also single resources that have been
previously included in a collection published in the ECLAP portal can be added in a course. This
procedure is different with respect to the previous one (related to the adding of single ECLAP
content). While to add in a course a single ECLAP content it is necessary to copy and paste its link
(with the AXOID) and this can include also aggregation of content like playlists, collections, etc., to
include a single resource included in a collection it is sufficient to select it from a list.
Collections published in the ECLAP portal are also listed in the Collections block available in the
Moodle front-end interface.
To add a resource from a collection, click on the menu “Add a resource…” and select the item
“Resource from collections” (see next image).
235 ECLAP Best Practice Network User Manual A new page is opened. Insert the title of the ECLAP resource and a description. In the field
“Resource from collections” select the resource title from the list.
Click the “Save and return to course” button.
The resource will be included in the Course program, and shown in the following figure.
236 ECLAP Best Practice Network User Manual Create a questionnaire
To create a questionnaire, it is necessary to define the single questions before and then the
questionnaire can be structured by inserting the defined questions. In the left column, in the
Administration block the item Questions is available, it allows to define the single questions in
many different manner.
By selecting Questions a new page will be shown to create and manage the questions. This module
allow to create many different type of questions, like:






Calculated – Calculated questions offer a way to create individual numerical questions by
the use of wildcards that are substituted with individual values when the quiz is taken;
Description – This is not a real question. It simply prints some text (and possibly
graphics) without requiring an answer. This can be used to provide some information to be
used by a subsequent group of questions, for example;
Essay – In response to a question (that may include an image) the respondent writes an
answer in essay format;
Matching - A list of sub-questions is provided, along with a list of answers. The respondent
must "match" the correct answers with each question;
Embedded answers (Cloze) – These very flexible questions consist of a passage of text
(in Moodle format) that has various answers embedded within it, including multiple choice,
short answers and numerical answers;
Multiple Choice – In response to a question (that may include a image) the respondent
chooses from multiple answers. There are two types of multiple choice questions - single
answer and multiple answer;
237 ECLAP Best Practice Network User Manual 



Short Answer – In response to a question (that may include a image), the respondent
types a word or phrase. There may several possible correct answers, with different grades.
Answers may or may not be sensitive to case;
Numerical – From the student perspective, a numerical question looks just like a shortanswer question. The difference is that numerical answers are allowed to have an accepted
error. This allows a continuous range of answers to be set;
Random Short-Answer Matching - From the student perspective, this looks just like a
Matching question. The difference is that the sub-questions are drawn randomly from Short
Answer questions in the current category;
True/False - In response to a question (that may include a image), the respondent selects
from two options: True or False.
Select in the drop down menu “Create new question” the type of the activity among the available.
In the following example, how to create a multiple choice question will be shown:
1. Select in the drop down menu the item Multiple Choice. A new page will be opened to create
the question;
2. Select the question category (if available);
3. Write the question title useful to identify the question (for example: Multiple Choice
question 1);
4. write the text of the question;
5. Specify a value to be used as penalty factor in case of error answer. If the penalty factor is
more than 0, then the student will lose that proportion of the maximum grade upon each
successive attempt. For example, if the default question grade is 10, and the penalty factor
is 0.2, then each successive attempt after the first one will incur a penalty of 0.2 x 10 = 2
points.
6. Write the text for the general feedback. General feedback is some text that gets shown to the
student after they have attempted the question;
238 ECLAP Best Practice Network User Manual 7. Choose whether students can only select one answer or multiple answers (One or multiple
answers?);
8. Choose whether to shuffle the answer options;
9. Select how to number the choices (Number the choices?)
10. Write your first answer in the Choice 1 text field. Inserting HTML into this area also makes
it possible to add an image or a sound file;
11. Select a grade percentage for the answer. This is the percentage of the total points for the
question that selecting this response is worth. You can select negative percentages as well as
positive percentages. So, selecting a correct response in a multiple answer question may
give you 50% of the possible points, while selecting a wrong answer may take away 10%.
Note that in a multiple-answer question, the grades must add up to 100%;
12. Add a feedback for each response, if you wish;
239 ECLAP Best Practice Network User Manual 13. repeat the points from 10 to 12 for all the possible answers to be included in the question;
14. Click on the button Blanks for 3 more Choices to add additional possible answers;
15. In the Overall Feedback field write the text to be shown For any correct response, For any
partially correct response, and For any incorrect response;
16. Click on the button Save changes to save the question. The new question will be shown in
list of the available (Question bank).
Add questions to a questionnaire
When all single questions have been created and saved, it is possible to structure the questionnaire
to be submitted to students, also by defining parameters.
240 ECLAP Best Practice Network User Manual 1. Go in the main administration page of the course. Select the numbered topic where to add
the questionnaire. In the drop down menu “Add an activity…” select the item Quiz;
2. in the General part, insert the name of the questionnaire and an introductory text, if
needed;
3. in the Timing part:
o specify times when the quiz is accessible for people to make attempts. Before the
opening time, and after the closing time, the quiz will be unavailable;
o specify a time limit to ensure that quizzes are completed within that time. If a
student manages to cheat and spends more than 60 seconds over the allotted time
then the quiz is automatically graded zero.
o specify if the student will be allowed multiple responses to a question even within
the same attempt at the quiz. So for example if the student's response is marked as
incorrect the student will be allowed to try again immediately. However a penalty
will usually be subtracted from the students score for each wrong attempt.
4. in the Display part:
o define the number of questions to be shown per page;
o specify if the order of questions in the quiz will be randomly shuffled each time a
student attempts the quiz.;
o specify if the parts making up the individual questions will be randomly shuffled
each time a student starts an attempt at this quiz, provided the option is also
enabled in the question settings.
5. in the Attempts part:
o specify the max number of attempts allowed to solve the questionnaire;
o specify if the new attempt has to contain the results of the previous attempt;
o specify if the student will be allowed multiple responses to a question even within
the same attempt at the quiz
6. In the Grades part:
o indicate the grading method to calculate student’s final grade for the quiz;
o if a quiz is run in adaptive mode then a student is allowed to try again after a wrong
response. In this case you may want to impose a penalty for each wrong response to
be subtracted from the final mark for the question. The amount of penalty is chosen
individually for each question when setting up or editing the question.
o select the number of digits that should be shown after the decimal point when
displaying student scores or grades.
241 ECLAP Best Practice Network User Manual 7. In the Reviewoptions specify what information users can see when they review a quiz
attempt or look at the quiz reports;
8. In the Security part some restrictions can be defined to the user accessing the
questionnaire;
9. The Common module settings part it is possible to define if the activities can be visible only
to specific groups or sub-groups of students, according to the settings defined during the
course creation;
10. In the Overall feedback it is possible to define generic text to be shown to students after
they have completed an attempt at the quiz. The text that is shown can depend on the grade
the student got.
11. Click the “Save and return to course” button to complete the questionnaire creation. The
new questionnaire will be shown as activity in the main page (see next image);
12. Click the questionnaire link and a new page will be shown to add the single questions by
selecting each of them one-by-one from the Question bank;
List of questions 13. Select one or more questions in the list and click on the << button to add each single
question to the questionnaire. The added question are included in the list on the left, below
the text “Questions in this quiz”;
242 ECLAP Best Practice Network User Manual 14. Click on “Save changes” button to complete the questionnaire creation.
243 ECLAP Best Practice Network User Manual 244 ECLAP Best Practice Network User Manual 38.
ECLAP Menu Map
245 ECLAP Best Practice Network User Manual 246 ECLAP Best Practice Network User Manual 39.
Taxonomy
Please note that the following is a first draft of the proposed taxonomy for ECLAP and some
changes could be performed in the next months according to further refinements.




Genre
o Biography
o Comedy
o Comic
o Drama
o Epic
o Interview
o Life
o Lyric
o Monography
o Other
o Romance
o Sacred
o Satire
o Secular
o Tragedy
o Tragicomedy
Historical period
o Archaic
o Baroque
o Classical
o Contemporary
o Greek
o Latin
o Medieval
o Modern
o Renaissance
o Romantic
Management ad organisation
o Administrative document
o Calendar
o Censor
o Company
o Contract
o Coreography
o Dissemination
 Flyer
 Invitation
 Press review
 Theatre program
o Iconographic
o Light design
o Note
o Performance
o Production
o Scenography
o Script
Performing Arts
o Cinema and Film
 Attendance
247 ECLAP Best Practice Network User Manual 
 Cartoon
 Children
 Documentary
 Festival
 Historical
 International
 National
 Serial
o Dance
 Ballet
 Ballroom
 Recreational
 Traditional
o Music
 Blues
 Classic Rock
 Classical Music
 Country
 Dance & Electronic
 Folk music
 Gospel
 Hard Rock & Metal
 Jazz
 Latin Music
 Miscellaneous
 New Age
 Opera & Vocal
 Pop
 R&B
 Rap & Hip-Hop
 Reggae
 Rock
 Soundtracks
 World Music
o Other
 Carnival
 Circus
 Magic
 Pantomime
 Puppets
o Theatre
 Amateur
 Arena
 College
 Community
 Musical
Subject
o Animal
o Apocalypse
o Artifice
o Biology
o Censorship
o Cinema
o Company
o Conflict
248 ECLAP Best Practice Network User Manual o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Democracy
Education
Filiation
Homosexuality
Iconology
Identity
Inequalities
Inheritance
Integration
Laboratory
Master class
Memory
Money
Multiculture
News
Nudity
Object
Pedagogy
Philosophy
Polemic
Possession
Prison
Public
Rehearsal
Religion
Renovation
Research
Rite
Ritual
Root
School
Seminary
Stardom
Strike
Teenager
Testimony
Theatrical space
Training
Transgression
Transmission
Utopy
Violence
War
Workshop
249 ECLAP Best Practice Network User Manual 40. User Profile: classification and
specializations
Affiliation acronyms
BEELD EN GELUID
BELLONE
CTA-UNIROMA
CTFR
DSI
ESMAE-IPP
FIFF
IKP
ITB
MUZEUM
NTUA
ODIN
OSZMI
TWM
UCAM
UCLM
UG
UVA
Type of Workplace
Archive
Association
Company
Conservatoire
Cultural institution
Digital library
European commission
Foundation
Institute
Library
Local govern
National govern
Promotion
Research center
School
Theater
University
Other
250 ECLAP Best Practice Network User Manual Roles
Actor
Administrator
Archivist
Assistant director
Composer
Conductor
Copyist
Costumist
Critic
Dancer
Director
Editor document
General manager
Ict technician
Instrument player
Lawyer
Market manager
Marketing
Mechanics
Mime
Performer
Phonic
Playwright
Professor
Researcher
Singer
Student
Tools technician
Video editor
Other
251 ECLAP Best Practice Network User Manual 41.
ECLAP Metadata
Name2
Contributor
Coverage
Creator
Date (DC.date)
Description
Format
Identifier
Language
Relation
Rights
Source
Note3
Present in
Play
window4
Multiple
instances5
Language6
Advanced
content search
Supported
Metadata8
Yes
No
Yes
No
Frontal
Search &
Advanced
Multilangu
age Search7
No
No
No
No
DCMI term
DCMI term
DCMI term
DCMI term Last update of
metadata
DCMI term
DCMI term, ECLAP coded format
DCMI term
DCMI term, coding of language of
the digital resource, absent in the
case of no language
DCMI term, it should be a link to
the source files
DCMI term it may be a general
statement
DCMI term
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
NO
Yes
No
Yes
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2
Name of the metadata term. Can be: DCMI if it is a Dublin Core term;ECLAP if it is an internal term managed by ECLAP. 4
If the term is shown during the play of the resource. 5
The term can be present in multiple instances. 6
Term available in different languages. 7
If YES the metadata is used in the full text search and in Advanced Search in the “Advanced Multilanguage Search of Objects” field. 8
If YES the metadata is used in the advanced search of content for objects, pages, forums, comments. 3
252 ECLAP Best Practice Network User Manual Subject
Title
Type
Group
Taxonomy
N. accesses (also called
httpdownload)
Date (may be different
from DC.Date and
Creation Date)
Duration
Partner (Publisher on
the RootObjectInfo)
User (uid link)
Abstract
Publisher
axoid
creationDate
deflanguage
dx
dy
filesecco
iphone
DCMI term
DCMI term
DCMI term, ECLAP coded type
ECLAP term
ECLAP term
ECLAP term
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
No
Yes
Yes
No
Yes
Yes
No
Yes
Yes
Yes
No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
ECLAP term Last update of the
digital file (last modification date)
Yes
No
No
No
No
ECLAP term Duration time for
audio and video
ECLAP term Affiliation among
those in the user registration
ECLAP term: ECLAP portal
nickname on the portal
DCMI term, description.abstract
DCMI term, the original publisher
ECLAP term, AXOID of the
content
ECLAP term, the first upload date
of the content
ECLAP term, coding of language
of the initial metadata in upload
ECLAP term, dimension on X for
images and video
ECLAP term, dimension on Y for
images and video
ECLAP term, coding of file type
and extension
ECLAP term, 1 for yes, 0 for no
Yes
No
No
No
Yes
Yes
No
No
No
Yes
Yes
No
No
No
No
No
No
No
Yes
Yes
No
Yes
Yes
No
No
No
No
Yes
Yes
Yes
No
No
No
No
Yes
No
No
No
No
Yes
No
No
No
No
Yes
No
No
No
No
Yes
No
No
No
No
Yes
No
No
No
No
Yes
253 ECLAP Best Practice Network User Manual lastModificationDate
latitude
longitude
pda
published
ranking
(content valid for iPhone)
ECLAP term, identical to Date
presented above
ECLAP term
ECLAP term
ECLAP term, 1 for yes, 0 for no
(content valid for PDA)
ECLAP term, 1 for yes, 0 for no
ECLAP term, a copy of the vote
managed by the ECLAP portal
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
Yes
Yes
Yes
No
No
No
No
No
No
Yes
Yes
254 ECLAP Best Practice Network User Manual 42.













Acronyms
DOC: document format for Microsoft Word, Office;
ECLAP: ECLAP Best Practice Network;
ISO: International standard organization;
MAC: computer with Apple MAC OS as operating system;
MPEG: Motion Picture Expert Group;
MPEG-21: MPEG standard format for cross-media contents;
OS: Operating system;
PC: personal computer;
PDA: personal device assistant;
PDF: document format for ACROBAT;
PPT: slide format for Microsoft Power Point, Office;
WM: windows mobile;
…
255 ECLAP Best Practice Network User Manual 43.
ECLAP Related Projects
EUROPE
SIBMAS - International Association of Libraries and Museums of the Performing
Arts
SIBMAS has the following aims:

to promote practical and theoretical research into the documentation of the performing
arts,

to establish permanent international contacts between specialised libraries, archives,
museums and documentation centres,

to coordinate the work of members and to facilitate international collaboration between
them.
V&A's Theatre Collections
The V&A's Theatre Collections hold the UK's national collection of material about live performance
in the UK since Shakespeare's day, covering drama, dance, musical theatre, circus, music hall, rock
and pop, and other forms of live entertainment. Theatre and Performance galleries dedicated to the
performing arts, display works of art, costumes, ephemera, video recordings, puppets, posters and
photographs.
Rueetcirque
Rueetcirque is the digital library of circus and street performance. This portal gives access to
thousands of online documents, such as pictures, videos, articles, posters, notices of books, studies
and seminars. This project led by HorsLesMurs (the French archive center for circus and street
performance) brings together several partners resources and receives support from the French
Ministry of Culture.
International Theatre Institute (ITI)
The purpose of the International Theatre Institute is to promote international exchange of
knowledge and practice in theatre arts in order to consolidate peace and friendship between
peoples, to deepen mutual understanding and increase creative co-operation between all people in
the performing arts.
Theatre Information Group (TIG)
The Theatre Information Group (TIG) provides a specialist network for those working with
performing arts collections in the UK. TIG offers information, meetings and events. It encourages,
and in some cases manages, collaborative projects.Membership is open to any institution or
corporate body in the United Kingdom concerned with the acquisition, preservation, display and
recording of material relating to any branch of the performing arts, and to all similarly interested
individuals.The current members include the institutions responsible for much of the UK’s
256 ECLAP Best Practice Network User Manual performing arts heritage; librarians working in drama schools, national museums and public
libraries; archivists of theatre organisations; and publishers, specialist booksellers, private
collectors and researchers.
European Theatre Research Network
In June 2007, the Department of Drama & Theatre Studies at Kent launched the European Theatre
Research Network, which is greatly enhanced by the presence of renowned international scholar
Professor Patrice Pavis. Our premise is that European theatre is not a coherent formula of
aesthetic and artistic practices but in fact a widespread landscape of many local contexts and
discourses. We aim to investigate the way that experimentation and innovation happens across
such contexts: from repertory theatres to avant-garde laboratory groups. We build on our
combined research expertise in French and German repertory theatres, Grotowski's legacy and
Polish theatre, the Commedia dell' Arte, Flemish experimental dance, and Catalan Theatre to
explore theoretical and practical connections across performance and geospatial borders.
The European Network of Information Centres for the Performing Arts (ENICPA)
The European Network of Information Centres for the Performing Arts (ENICPA) aims to function
as a meeting place for information and documentation organisations. The main goal of the network
is to distribute and to make available a broad range of information about the professional
performing arts to arts professionals world wide. On our web site you can find information about
European festivals, venues, publications, training opportunities and information centres.
International Network for Contemporary Performing Arts
IETM is a membership organisation which exists to stimulate the quality, development and
contexts of contemporary performing arts in a global environment, by initiating and facilitating
professional networking and communication, the dynamic exchange of information, know-how
transfer and presentations of examples of good practice.
USA & CANADA
The Performing Arts Encyclopedia (PAE) - Library of Congress
The Performing Arts Encyclopedia (PAE) is a guide to performing arts resources at the Library of
Congress. The PAE provides information about the Library's unsurpassed collections of scores,
sheet music, audio recordings, films, photographs, and other materials. Users can find digitized
items from the collections; special Web presentations on topics and collections; articles and
biographical essays; finding aids to collections; databases for performing arts resources;
information on concerts at the Library; and a special Performing Arts Resource Guide which
contains entries for hundreds of Library collections, Web sites, databases and exhibits.
The Global Shakespeares Video & Performance Archive
The Global Shakespeares Video & Performance Archive is a collaborative project providing online
access to performances of Shakespeare from many parts of the world as well as essays and
metadata provided by scholars and educators in the field. The idea that Shakespeare is a global
author has taken many forms since the building of the Globe playhouse. Our work honors the fact
and demonstrates the diversity of the world-wide reception and production of Shakespeare’s plays
257 ECLAP Best Practice Network User Manual in ways that we hope will nourish the remarkable array of new forms of cultural exchange that the
digital age has made possible. Global Shakespeares is a participatory multi-centric networked
model that offers wide access to international performances that are changing how we understand
Shakespeare’s plays and the world. Global Shakespeares provides global, regional, and national
portals to Shakespeare productions within a federated structure. As the archive grows, you will be
able to view and study productions either in an environment focused on one area—
ShakespearePerformanceinAsia is the first of these—or in the context of world-wide Shakespeare
production. The archive is a work in progress and it is intended to promote cross-cultural
understanding and serve as a core resource for students, teachers, and researchers.
The EVIA Digital Archive
The EVIA Digital Archive Project is a collaborative endeavor to create a digital archive of
ethnographic field video for use by scholars and instructors. Funded since 2001 by the Andrew W.
Mellon Foundation with significant contributions from Indiana University and the University of
Michigan, the Project has been developed through the joint efforts of ethnographic scholars,
archivists, librarians, technologists, and legal experts. Beyond the primary mission of digitally
preserving ethnographic field video, the EVIA Project has also invested significantly in the creation
of software and systems for the annotation, discovery, playback, peer review, and scholarly
publication of video and accompanying descriptions.
Collections in the EVIA Digital Archive Project represent also a diverse range of performance
traditions from around the world. This list presents accepted collections that are in various stages
of completion.
Harvard Theatre Collection
The Theatre Collection includes dance and musical theater as well as nearly all forms of drama and
popular entertainment, such as circus, magic, puppetry, pageants, fairgrounds, minstrelsy, etc. The
Theatre Collection's holdings include original art work, including portraits and scene and costume
designs; printed playbills, programs, and posters; photographs; prints and engravings, including
caricatures.
Theatre Collection holdings also include the entire collection of original Russian art work, which
comprises approximately 650 theatrical designs and portraits. Most of these are associated with
productions of Diaghilev's Ballets Russes.
AUSTRALIA
Performing Arts Heritage Special Interest Group (PASIG)
PASIG is distinguished by the involvement of a broad range of collecting institutions - Museums,
libraries, archives, galleries and tertiary educational institutions at state and national levels come
together in the interests of collecting, preserving and making accessible Australia's performing arts
heritage.
PASIG is driven by an enthusiasm for Australia's performing arts that is inclusive of our unique
indigenous heritage and our multicultural influences, as well as the traditions of English, European
and American theatre.
Australian Centre for the Moving Image, ABOUT
258 ECLAP Best Practice Network User Manual A unique institution at the heart of Melbourne's iconic meeting place, Federation Square, the
Australian Centre for the Moving Image (ACMI) celebrates, explores and promotes the cultural and
creative richness of the moving image in all its forms - film, television and digital culture.
ASIA
NationalCentre for Performing Arts (NCPA)
Inaugurated in 1969, the National Centre for Performing Arts (NCPA), Mumbai, is India’s premier
cultural institution. The first multi-venue, multi-purpose cultural centre to be built in South Asia, it
has been committed since its inception to promoting and preserving the country’s rich and vibrant
traditions in music, dance and theatre, as well as catalyzing new and innovative work in the field of
the performing arts. With five modern theatres, a photography gallery and extensive archival and
library facilities located in the heart of Mumbai’s downtown business district, the NCPA presents
more than 500 events each year across all major art forms. It is recognized by artists, patrons and
the media alike to be among Asia's foremost venues for the performing arts.
259 ECLAP Best Practice Network User Manual 44.
ECLAP Related Links
EUROPE
THEATRON
http://www.theatron.org
The history of theatre, the earliest known form of virtual reality, is brought vividly to life in an
online teaching and research tool. Theatron features interactive real time walkthroughs of highly
accurate 3D models of present and past theatres.
Austrian Theatre Museum
http://www.khm.at/en/austrian-theatre-museum/collections/
The Austrian Theatre Museum presents exhibitions on the themes central to the history of theatrefrom spoken theatre to dance, from puppet shows to cinema and from pantomime to opera.
AHDS Performing Arts
http://www.ahds.ac.uk/performingarts/collections/index.htm
AHDS Performing Arts collects, documents, preserves and promotes the use of digital resources to
support research and teaching across the broad field of the performing arts: music, film, broadcast
arts, theatre, dance.
The Shakespeare Birthplace Trust Archive Catalogue
http://tinyurl.com/5ujsd85
The Trust's archive collections are held by the Shakespeare Birthplace Trust Records Office
(SBTRO), with the exception of the archives of the Royal Shakespeare Company (RSC) and some
other theatre records, which are held by the Shakespeare Centre Library (SCL). This catalogue
covers the combined collections.
Numeridanse.tv
http://www.numeridanse.tv/
An international online video archive for dance
numeridanse.tv aims at the formation of the first digital audio-visual database related to the world of
dance, referencing performances records, adaptations and/or fictions, documentaries and
educational resources.
SUDOC
http://www.sudoc.abes.fr/
SUDOC is the portal of all Colleges libraries in France.
Finding Shakespeare
http://findingshakespeare.co.uk/
This blog was developed by the Collections Team at the Shakespeare Birthplace Trust.
They compile digital stories from their collections that bring a greater light on Shakespeare's work,
life and times.
USA&CANADA
The Gertrude Stein Repertory Theatre (GSRT)
260 ECLAP Best Practice Network User Manual http://www.gertstein.org/edudram2.html
The Gertrude Stein Repertory Theatre (GSRT) was founded in 1990 to promote and support
innovation in the performing arts.
GLOPAC
http://www.glopac.org/
GloPAC is an international organization of institutions and individuals committed to using
innovative digital technologies to create easily accessible, multimedia, and multilingual information
resources for the study and preservation of the performing arts.
Theatre Theatre Library Association
http://www.tla-online.org
Founded in 1937, the Theatre Library Association supports librarians and archivists affiliated with
theatre, dance, performance studies, popular entertainment, motion picture and broadcasting
collections.
AUSTRALIA
Australia's National Institute of Dramatic Art
http://www.nida.edu.au/
NIDA is Australia's National Institute of Dramatic Art, a centre of excellence in training for theatre,
film and television.
The Arts Centre Melbourne
http://tinyurl.com/669j96l
The Performing Arts Collection Directory provides visitors with an overview of what is in the
Collection.
QPAC Museum
http://www.qpac.com.au/
The QPAC Museum collects and preserves the State's performing arts heritage, as well as
maintaining QPAC’s event archives, and provides community access to the collection through
exhibitions and research facilities.
Performing Arts Programs and Ephemera (PROMPT)
http://www.nla.gov.au/collect/promptcoll.html
ASIA
Gamelan Sekar Java
http://gsj.org/home
This is a website of a non-profit organization dedicating to the research, studies and Balinese arts
performance.
TaipeiPuppet
http://taipeipuppet.com/english/exhibition-01-2.html
Website for the Taipei museum
Performing Arts Japan
http://www.performingarts.jp/E/overview_art/1005_11/1.html
Sites on Japan’s Performing Arts
261 ECLAP Best Practice Network User Manual