CBN FORMS APPLICATION USER MANUAL

CBN FORMS APPLICATION USER MANUAL
(SUBMISSION)
Document Name
Document number
CBN Forms Application User Manual(Submission)
WFN-EXT-CBNA00-05-EN-1.21
General Description
This documented procedure describes how to use CBN
Forms application module in submitting CBN Forms.
Target Audience
DTI Café(s), Importer(s), Agent(s), Bank(s)
Security Notice: The information contained within this document is CONFIDENTIAL. Unauthorized disclosure is prohibited.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
2
Table of Contents
1
PURPOSE .................................................................................................................................... 3
2
UNIFORM RESOURCE LOCATOR (URL) ......................................................................................... 4
3
FORM M OPERATIONS ................................................................................................................ 5
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
3.14
4
FORM NXP OPERATIONS ........................................................................................................... 36
4.1
4.2
4.3
4.4
4.5
4.6
5
CREATE ....................................................................................................................................................... 36
VERIFY ........................................................................................................................................................ 37
STORE ......................................................................................................................................................... 38
UPDATE....................................................................................................................................................... 38
DELETING STORED CBN FORM ........................................................................................................................ 39
SUBMIT ....................................................................................................................................................... 40
FORM NCX OPERATIONS ........................................................................................................... 41
5.1
5.2
5.3
5.4
5.5
5.6
6
CREATE ......................................................................................................................................................... 5
VERIFY ........................................................................................................................................................ 15
STORE ......................................................................................................................................................... 18
SEARCH ....................................................................................................................................................... 18
UPDATE....................................................................................................................................................... 20
SUBMIT ....................................................................................................................................................... 21
DELETING STORED CBN FORM ........................................................................................................................ 23
EXPORT XML ............................................................................................................................................... 24
IMPORT XML ............................................................................................................................................... 26
VIEW/PRINT PDF .......................................................................................................................................... 27
MODIFICATION OF REJECTED FORM M .............................................................................................................. 29
POST ENTRY MODIFICATION ............................................................................................................................ 30
FORM M VALIDITY EXTENSION......................................................................................................................... 32
FORM M’S C AND F VALUE EXCESS ALLOWANCE ................................................................................................. 33
CREATE ....................................................................................................................................................... 41
VERIFY ........................................................................................................................................................ 42
STORE ......................................................................................................................................................... 43
UPDATE....................................................................................................................................................... 43
DELETING STORED CBN FORM ........................................................................................................................ 44
SUBMIT ....................................................................................................................................................... 45
FORM A OPERATIONS ............................................................................................................... 46
6.1
6.2
6.3
6.4
6.5
6.6
CREATE ....................................................................................................................................................... 46
VERIFY ........................................................................................................................................................ 48
STORE ......................................................................................................................................................... 48
UPDATE....................................................................................................................................................... 49
DELETING STORED CBN FORM ........................................................................................................................ 50
SUBMIT ....................................................................................................................................................... 51
7
VIEW PROFILE........................................................................................................................... 52
8
CHANGE PASSWORD ................................................................................................................ 52
9
LOGOUT ................................................................................................................................... 53
10
RESET PASSWORD .................................................................................................................... 54
11
TECHNICAL REQUIREMENTS ...................................................................................................... 55
11.1 HARDWARE .................................................................................................................................................. 55
11.2 OPERATING SYSTEM....................................................................................................................................... 55
11.3 INTERNET BROWSER ...................................................................................................................................... 55
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1
PURPOSE
This documented procedure describes how to use CBN Forms Application module:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
Creating CBN Form
Submitting CBN Form
Searching for CBN record
Viewing CBN Form information
Deleting Stored CBN Form
Updating CBN Form
CBN Form Post Entry Modification
Exporting CBN record to XML file
Importing CBN XML File
Viewing/Print PDF File
Viewing Profile
Changing Password
Resetting Password
Login/Logout from Application
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2
UNIFORM RESOURCE LOCATOR (URL)
It can be accessed via the URL: https://trade.gov.ng/cbn/formx using the Trade Portal.
The general login page will be displayed. Enter your username and password then click
on Login button.
Username and password can be assigned through the following:
a. For importers, usernames will be their TIN number and password which will be
provided during TIN registration process with Customs. (Refer to TIN registration
document: FIRS_User Manual).
b. For Banks/CBN/Inspection Agents, contact your system administrators.
CBN Form Search page will be displayed when successfully logged in. Username will be
displayed on the upper right part of the window.
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3
FORM M OPERATIONS
3.1 Create
3.1.1 To create new Form M record, click on CBN Form Operations then click on Fill
Form M hyperlink.
3.1.2 Fill Form M page will be displayed on Header Tab. Enter necessary details in the
fields displayed in Fill Form M page.
a.
b.
c.
d.
e.
Select Valid for FOREX (Yes or No)
Select Form M prefix (BC/CB)
BA: Subject to Destination Inspection.
CB: Exempted from Destination Inspection
Select Applicants Dealer Bank Code
Applicants Dealer Bank Address will be displayed automatically
Select Bank Branch
General Remarks:
1. All CBN Forms entry fields with asterisk (*) are mandatory.
2. All CBN forms use the same data entry form layout hence each form is
identified by form type.
3. To simplify the capturing of transaction having huge items, User could use
WFN-EXT-CBNA00-04-EN EformM Excel Template in capturing items details
then convert Excel file into XML file. (Please refer to WFN-EXT-CBNA00-03EN Conversion of eFormM Items from Excel to XML Guidelines). When XML
file has been created perform the Import XML operation (see Clause3.9 for
Import XML operation) to load the XML data into CBN Form M blank form.
3.1.3 Click on Names and Parties tab to capture the Applicant and Beneficiary
details. Complete all the data entries.
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a. Enter TIN number
Note 1: When entering the TIN number, the system will display the list records
which contain the same value. Use the scrollbar to move up and down the list
of records. Select the appropriate TIN number.
Note 2: After TIN number is entered, Applicant’s RC number, Name, Address,
Fax, Phone and Email Address will be displayed automatically (retrieved from
Company profile).
b. Select Applicant’s State Code
c. Select Applicant’s City
d. Update Applicant’s Phone if necessary
e. Update Applicant’s Email Address if necessary
f.
g.
h.
i.
j.
k.
Enter Beneficiary Name
Enter Beneficiary Address
Enter Beneficiary Country
Enter Beneficiary Phone
Enter Beneficiary Fax Number
Enter Beneficiary Email Address
3.1.4 Click on Transport tab to capture the Mode of Transport details. Complete all the
data entries.
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a. Select Customs Office
b. Select Mode of Transport
Note: Mode of Transport will be limited to office code selected.
c. Country of Origin will be displayed upon capturing of Good/s details.
Note: When there are two or more different countries used in all items, “Many”
will be displayed as Country of origin.
d. Select Country of Supply
e. Select Port of Loading
f. Select Port of Discharge
Note: For e and f, entering the first digit of the country’s port of
loading/discharge will display the applicable list of port. Use the scrollbar to
move up and down the list of ports
g. Inspection Agent will be displayed automatically based on selected Customs
Office
h. Enter Shipment Date
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3.1.5 Click on Financial tab to capture the Bank and Financial details. Complete all the
data entries.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
Select Designated Bank
Select Source of Funds
Select Currency Code
Enter Exchange Rate
Note: Exchange Rate should not be less than 10% or more than 10% of CBN
Rate
Total FOB Value will be automatically calculated and displayed.
Total FOB Value = SUM(ITEM FOB Value) + Total Ancillary charges
Enter Total Freight Charges
Enter Total Ancillary Charges
Enter Insurance Value
Insurance value should be 110% or more than FOB in Naira
Total C & F Value will be automatically calculated and displayed.
Total C & F Value = Total FOB Value + Total Freight charges
Total FOC will be automatically calculated and displayed
Total FOC = Summation of FOB Value for Free of Charge Item(s)
Enter Proforma Invoice Number
Enter Proforma Invoice Date
Note: Accepted Proforma invoice Date must be less than 90 days.
Select Payment Mode
Enter Payment Date
Select Transfer Mode
Select Terms of Delivery
3.1.6 Click on Goods tab to add the item/ details. Enter the General Goods Description
and add item details by clicking on Add button.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
3.1.7 Item description page will be displayed. Complete the data entries.
a. Enter HS code
 Note that when entering the HS code, the system will display the list codes
which contain the same value. Use the scrollbar to move up and down the
list of codes.
 To search for HS code, click on HS Code hyperlink.
 Tariff Finder window will be displayed. Define Search parameters then click
on Find button.
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 Records that match the search parameter will be displayed. Double click on
selected HS code to import it on blank form.
 HS code and its description will be imported to CBN blank form.
 The system automatically displays the Agency name where the entered HS
code needs to comply with its regulatory requirements:
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Enter Commercial Description of Goods
Select State of Goods
Enter Country of Origin
Select Sectoral Purpose
Enter Number Packages
Select Type of Packages
Enter Net Weight (kg)
Enter Quantity
Select Unit of Measurement
Enter Unit Price (currency)
FOB Value will be automatically calculated and displayed.
FOB Value = Quantity * Unit Price
m. Freight Charges (Currency) will be automatically calculated and displayed.
Freight Charges = (Item FOB/(Total FOB-Total Ancillary Charges)) * Total
Freight charges
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n. Tick Free of Charge tick box if necessary
o. Click on Add button to add the item details; otherwise Cancel button
p. To add another item, repeat steps 3.1.7 to 3.1.8.
3.1.8 List of items will be displayed.
Note:
a. Click on Edit icon to edit item’s details.
b. Click on Delete icon to delete the item.
c.
Once Good details have been added, Total FOB value, Total C&F value and
Total FOC fields will be automatically calculated and displayed on Financial
Page.
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3.1.9 Click on Attachment tab to attached required document.
a. Uploading of required documents (e.g. Proforma Invoice. etc…)






Select document type
Enter the Document Reference
Enter the Document Date
Attach the required document(s)
Click on Upload button
Upload page will be displayed, click on Browse button to select the
document then click on Upload button to upload the document. Allowed
document format and size are displayed on Upload file window.
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 Notification message that “Upload is completed” will be displayed. Click
on Add (+) icon to add the document.
 Document will be added in the List of Attachments.
 To attach an additional document, repeat steps a to g.
 List of attached document/s will be displayed.
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b. Attachment of Regulatory Agency’s electronic Certificates (e.g. e-SON
Product Certificate)
 The system requires attachment of documents when declared HS code(s)
is under any regulated agency (e.g. for SON regulated items and the Item
Level – State of Goods is NEW) attachment of SON product certificates is
mandatory.
 Ensure that the SON product certificate is activated before using it as an
attachment (refer to TP-SON-SON Services Quick Guide-EN-Vx.x for
activation process at Trade portal download section).
 To attached the SON electronic perform the following:
1. Select “Product Certificate” from list of document
2. Enter Product Certificate document reference e.g. “L-1306/01483”
3. Enter the SON electronic document registration date (optional)
4. Click on Add (+) button to add its electronic certificates
5. SON electronic Product Certificate details will be added, click on “View
SON product Certificate” link to open its actual certificate details.
6. SON electronic Product Certificate will be displayed.
3.1.10 On Endorsement tab details, Applicants and Authorized Dealer Endorsement
information will be displayed. It will be automatically updated by the system after
Form M submission and validation processes.
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3.1.11 After having completed the all data entries of CBN Form and attached the
necessary document/s, user can perform the following by clicking on its
respective button:
a. Verify – This is to verify the information used.
b. Store – This is to store the newly created CBN Form to your computer.
Stored Form M can be retrieved, update its details then perform appropriate
operation.
c. Submit – This is to submit the newly created CBN Form to process the
application.
3.2 Verify
3.2.1 Click on Verify button to verify the information used.
3.2.2 Message notification that “Form M has been verified.” will be displayed if
information used is correct.
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Note1: The system will display a Warning Message when:
a. Selected Applicant’s Dealer Bank on Header Tab and Designated Bank on
Financial are different. To ignore the message, click on (Ignore warning).
b. HS code declared in the Form M is under the List of Prohibited Items.
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Note2: For the transaction that has declared any SON regulated HS codes, the
system performs the following:
1. Notifies the specific required document(s) to be attached when there is no
attached document(s).
2. Checks if the TIN number declared in the transaction is matching with TIN
number used in attached electronic document otherwise, the system displays
error message.
3. Provides a Warning messages(There is no corresponding valid electronic
SON Product Certificate (Ignore warning) ) during verification or submission
process when a transaction has declared SON regulated item and its State of
Goods is either Perishables, Refurbished, Scrap or Used Goods.
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3.3 Store
3.3.1 To store the record in the system, click on Store button.
Note: Store operation will store the Form in the application and will not be visible
to other user. Information of stored CBN form can be updated.
3.3.2 Message notification that “Form M has been stored.” will be displayed and
Support Information window will be updated.
Note: Form M will be displayed in view mode after Store operation is performed.
3.4 Search
3.4.1 On CBN Form search page, define search parameter values and click on Search
button.
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Note:
a. To display all CBN Form records with different type and status, click on
Search button without defining any search parameter values.
b. Tick on the “Include Expired” box to include all CBN Form records with
expired validity in the search results.
3.4.2 Record that matches the search parameter will be displayed.
Note:
a. Click on View icon to open the CBN Form M Information in the current
window.
b. Click on Edit icon to modify the contents of CBN Form M.
c.
Click on Delete icon to delete the stored Form M.
d. Right click on any operation’s icon or operation’s name hyperlink to view other
operations.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
General Remarks:
1. Users can only search, view and edit their own generated CBN form.
2. Users can view different status of their submitted CBN Forms.
3.5 Update
3.5.1 To update the details of any stored Form M details, go to CBN Search page then
retrieve the Form M. From search result page, select the Form M record then click
on Edit icon to edit Form M details.
3.5.2 Form M details will be displayed. Modify the contents of Form M and/or attach
necessary document/s then click on Update button to store/save the changes
made in Form M information.
3.5.3 Message notification that “Form M has been updated.” will be displayed.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
3.5.4 Status of Form M after update operation remains Stored.
3.6 Submit
3.6.1 The user has the option to immediately submit the newly created Form M by
clicking on Submit Button.
3.6.2 Confirmation message will be displayed which includes a cautionary message that
“Declarant shall be prosecuted for any false declaration in line with applicable laws
and regulations of the Federal Government of Nigeria”. Click on Yes button to
submit the Form M.
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3.6.3 Message notification that “Form M has been submitted.” will be displayed.
Application Number will be generated and displayed.
Note:
a. Application Number - This is automatically generated after Importer has
submitted the CBN Form and will be rotated every year (i.e. start from 1 for
every year). It has the following format: [ZZ][YYYY][XXXXXXX]:
ZZ- (MF,AA,EX,NX)
Form M: MF, Form A: AA, Form NXP: EX, NCX: NX
YYYY- Current Year
XXXXXXX- Current Sequential no.
e.g. Form M: MF20130000105
b. Support Information tab will display historized details of Form M operations
information. This feature applies to all CBN Forms.
c.
After Submit operation, Applicants details will be updated on Endorsement
page as shown below:
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
d. Form M status will be changed from STORED to SUBMITTED.
3.7 Deleting Stored CBN Form
3.7.1 To delete stored CBN Form M from your computer, open the form then click on
Delete button.
3.7.2 Confirmation message will be displayed. Click on Yes button to delete the stored
Form M.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
3.7.3 Message notification that “Form M has been deleted.” will be displayed and
Search for CBN Form page appears.
Note: Deleting stored Form M can be done also on Search Results page by
clicking on Delete icon.
3.8 Export XML
3.8.1 To export Form M details into XML file, open the Form M record then click on
Export XML button at menu bar.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
3.8.2 XML report dialogue box is displayed. Either tick on option Open with or Save File
then click on OK button to open the XML details.
3.8.3 Generated XML file will be displayed. Click on File menu then select Save as
option from dropdown menu to save the file on your computer.
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3.9 Import XML
3.9.1 To import XML file into Form M blank form, click on Import XML button at menu
bar.
3.9.2 Import XML window will be displayed. Click on Browse button to select the XML
file then click on XML import button.
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3.9.3 Details of Header, Name and Parties, Transport, Financial and Goods are
imported into the Form M. For attachment, users need to manually upload
document/s into the system. Start modifying the Form M details.
3.10 View/print PDF
3.10.1 To print Form M, click on View/print PDF button at menu bar.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
3.10.2 A PDF report dialogue box is displayed. Either tick on option Open with or Save
File then click on OK button to download the report.
3.10.3 PDF file will be displayed. On PDF file window click on Print icon on toolbar to
print the record.
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General Remarks:
1. All CBN forms printouts are unified hence each form is identified by form
type.
2. Entry labels not applicable in printed form will be in greyed out.
3. Application features are generic to all CBN forms.
3.11 Modification of Rejected Form M
3.11.1 To modify the rejected Form M, go to Search page then select the Form M record
with Query status. Click on Edit button to modify the content of Form M.
3.11.2 Form M details will be displayed. Click on Support Information tab to check the
details of rejection.
3.11.3 Start modifying the content of Form M then click on Submit button to submit the
changes made in Form M.
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3.11.4 Message notification that “Form M has been submitted.” will be displayed and
Support Information tab will be updated.
Note:
Status of Form M will be changed from “QUERY” to “SUBMITTED” after
modification is made.
3.12 Post Entry Modification
3.12.1 From CBN Form search result page, select the Form M record then click on Edit
icon to edit Form M details.
Note:
a. Authorised Bank must first execute the post entry operation in order for the
importer to update the Form M content.
b. Registered Form M on which Post Entry has been made by authorized bank
will have a “QUERY” status.
c. Post entry can only be made on registered Form M.
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3.12.2 Form M details will be displayed. Start modifying the contents of Form M then
click on Submit button to submit the changes made in Form M.
Note: The editable fields are the following:
a. Header Tab
 Valid for Forex (Yes or No)?
 Bank Branch
b. Transport Tab
 Customs Office
 Mode of transport
 Country of Supply
 Port of Loading
 Port of discharge
 Shipment date
c.
Financial Tab:
 Designated Bank
Note that Designated Bank is editable only when:
a. Authorized Dealer’s Bank is Non-Duty Collecting
b. Designated Bank was removed from active list after eForm M registration
 Source of Funds
 Transfer Mode
 Terms of Delivery
Note: Payment (Mode/Date) – editing of the fields values are restricted to
CBN only.
d. Goods Tab:
 Item level – Country of Origin
e. Attachments Tab
 User can add attachments only (note: User cannot delete attached
documents)
3.12.3 Message notification that “Form M has been submitted.” will be displayed and
Support Information box will be updated.
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Note:
Status of Form M will be changed from “QUERY” to “SUBMITTED” after post entry
modification has been made.
3.13 Form M Validity Extension
3.13.1 The user needs to request Form M Validity extension to designated Bank where
he processed the Form M.
3.13.2 When request has been approved, Form M validity will be displayed as shown
below:
Note:
a. Form M initial validity extension can only be made by the authorised bank:
- Validity extension for general merchandise is 180 days.
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- Validity extension for plant and machinery is 360 days.
b. Any subsequent validity extension will be made by CBN:
- There is no limit for the number of extension to be made by CBN and
duration should be selected.
- Validity extension for general merchandise should be 1 to 180 days.
- Validity extension for plant and machinery should be 1 to 360 days.
c.
Form M Validity Extension can be done before or after the expiry of Validity
Date.
3.14 Form M’s C and F value Excess Allowance
3.14.1 The user needs to request an increase of Form M’s C & F value excess
allowance to designated Bank where he processed the Form M.
3.14.2 Banks to request an increase of Form M’s C & F value excess allowance to CBN
when necessary.
3.14.3 CBN to approve the amount of Form M Excess allowance. Approved amount will
be displayed at Form M Support Information tab including its details.
General Remarks:
a. Status of CBN Form M will be changed from “SUBMITTED” to “VALIDATED”
after it has been validated by Bank.
b. Initial Validity date of Form M after validation:
- Validity Date for general merchandise is 180 days
- Validity Date for plant and machinery is 360 days
c.
Form Number is automatically generated after the Bank has validated the CBN
Form. Its format is ZZXXXYYYY1234567:
ZZ - Prefix (i.e. BA, CB, EX, IS, NX)
XXX- Bank code
YYYY- Year
1234567- Sequential number
Example: BA02320130000001
Note: EX, IS, NX are prefix for other CBN Forms (NXP, A, NCX).
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d. Status of CBN Form M will be changed from “VALIDATED” to
“REGISTERED” after it has been registered by Scanning Company.
e. Short Message Service (SMS) notification format to be sent by the system to
Importer after registration, rejection and cancellation of Form M has been
made:
Form M with application number {applicationNumber} (form number
{formNumber}, ADB:{bankname}) has been {operationNameMade} by user
{company} on {Date/Time}.
f.
Electronic mail notification format to be sent by the system to Importer after
registration, rejection and cancellation of Form M has been made:
Dear User,
Form M with application number {applicationNumber} (form number
{formNumber}, ADB:{bankname}) has been {operationNameMade} by user
{company} on {Date/Time}.
message:
Should you experience issues with the CBN electronic forms application,
please contact the support at support@trade.gov.ng.
NSW Trade Portal team
Information in this email intended solely for the use of the individual(s) to whom it is addressed or otherwise
directed.
The recipient should check this email for the presence of viruses.
The Government accepts no liability for any damage caused by any virus transmitted by this email.
If you are not the addressee or have received this message in error, please delete it as well as all copies from
your system.
g. Status of Form M will be changed from “REGISTERED” to “RAR LOCKED”
after its RAR has been registered. CBN Form M with RAR Locked status
cannot be modified or cancelled.
h. After the validity date of Form M with “RAR LOCKED” status has been
extended by Authorised Dealer Bank or CBN, its status remains “RAR
LOCKED”.
i.
Status of Form M will be changed from “QUERY” to “CANCELLED” or
“REGISTERED” to “CANCELLED” after Form M has been cancelled by CBN.
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Note: CBN should be able to cancel Form M with QUERY and REGISTERED
status only.
j.
Changed of Apapa (01AP) Inspection Agent from “Cotecna” to “Global Scan”.
For CBN Form M that has been submitted earlier with Office code “01AP” and
“Cotecna” as Inspections Agent, the following are to be done to change the
inspection agent:
 Form M should be in “Query” status in order to do the modification of
Inspection Agent.
 To modify the Inspection Agent, go to Transport tab then manually erase the
current value of Office code: “01AP”. List of Customs office will be displayed
automatically after current office code has been deleted, select “01AP”.
 New Inspection Agent code and name will be displayed in Inspection Agent
field.
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 Click on Submit button to save the changes made.
4
FORM NXP OPERATIONS
4.1 Create
4.1.1 To create new Form NXP record, click on CBN Form Operations then click on Fill
Form NXP hyperlink.
4.1.2 Fill Form NXP page will be displayed. Complete all data entries (Header, Names
and Parties, Transport, Financial, Goods, Attachments, Endorsement).
Tab Name
Enter or select any values for the following fields:
Header
Name and
AD’s Bank Code, Bank Branch
Applicant TIN, Applicant's NEPC reg. No., Applicant's State
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Tab Name
Enter or select any values for the following fields:
Parties
Code, Applicant's City, Applicant's Phone, Applicant's Email,
Consignee's Name, Consignee's Address, Consignee's
Country, Consignee's Phone, Consignee's Fax, Consignee's
Email and By order of.
Customs Office, Mode of Transport, Country of Origin,
Country of Supply, Port of Loading, Port of Discharge,
Inspection Agent and Shipment Date.
Designated Bank, Currency Code, Exchange Rate, Total
Ancillary charges, Insurance Value, Proforma Invoice
Number, Proforma Invoice Date, Payment Mode, Payment
Date, Transfer Mode and Term of Delivery.
Note: Total FOB Value, Total Freight Charges and Total C&F
Values are automatically calculated and displayed.
General Goods Description, HS Code, Commercial
Description of Goods, State of Goods, Sectoral Purpose,
Type of Packages, No. of Packages, Gross Weight (kg), Net
Weight (kg), Quantity, Unit of Measurement Code, Unit Price
(currency), FOB Value and Freight charges (currency).
Transport
Financial
Goods
Attachment
4.2
Type of Document, Reference Number and Date.
Verify
4.2.1 Click on Verify button to verify the information used.
4.2.2 Message notification that “Form NXP has been verified.” will be displayed if
information used is correct.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
4.3 Store
4.3.1 After completing all Form NXP entries, click on Store button to store the record in
the system.
4.3.2 Message notification that “Form NXP has been stored.” will be displayed and
support information will be updated.
4.4 Update
4.4.1 From Form NXP search result page, select the Form NXP record then click on
Edit icon to edit Form NXP details.
4.4.2 Form NXP details will be displayed. Modify the content and/or attach necessary
document/s then click on Update button to save/store the changes made in NXP
information.
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4.4.3 Message notification that “Form NXP has been updated.” will be displayed.
4.5 Deleting Stored CBN Form
4.5.1 To delete stored CBN Form NXP from your computer, open the form then click on
Delete button.
4.5.2 Confirmation message will be displayed. Click on Yes button to delete the stored
Form NXP.
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4.5.3 Message notification that “Form NXP has been deleted.” will be displayed and
Search for CBN Form page appears.
4.6 Submit
4.6.1 To submit Form NXP, click on Submit button.
4.6.2 Confirmation message will be displayed. Click on Yes button to submit the Form
NXP.
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4.6.3 Message notification that “Form NXP has been submitted.” will be displayed.
Application Number will be generated and Support information will be updated.
5
FORM NCX OPERATIONS
5.1 Create
5.1.1 To create new Form NCX record, click on CBN Form Operation then click on Fill
Form NCX hyperlink.
5.1.2 Fill Form NCX page will be displayed. Complete all data entries (Header, Names
and Parties, Transport, Financial, Goods, Attachments, Endorsement).
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Tab Name
Enter or select any values for the following fields:
Header
Name and
Parties
AD’s Bank Code, Bank Branch
Applicant TIN, Applicant's State Code, Applicant's City,
Consignee's Name, Consignee's Address, Consignee's
country code, Consignee's Phone, Consignee's Fax and
Consignee's email.
Transport
Customs office, Mode of Transport, Country of Origin,
Country of Supply, Port of Loading, Port of Discharge
and Shipment date.
Designated Bank
General Goods Description, HS Code, Commercial
Description of Goods, State of Goods, Country of Origin,
Sectoral Purpose, Type of Packages, No. Of Packages,
Gross Weight (kg), Net Weight (kg), Quantity, Unit of
Measurement Code, Unit Price (Currency), FOB Value and
Freight charges (Currency).
Type of Document, Reference Number and Date.
Financial
Goods
Attachment
5.2 Verify
5.2.1 Click on Verify button to verify the information used in Form NCX.
5.2.2 Message notification that “Verification is Done.” will be displayed if information
used is correct.
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5.3 Store
5.3.1 After completing all NCX entries, click on Store button to store the record in the
system.
5.3.2 Message notification that “NCX Form has been stored.” will be displayed and
support information will be updated.
5.4 Update
5.4.1 From CBN Form search result page, select any Form NCX record then click on
Edit icon to edit NCX details.
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CBN FORMS APPLICATION USER MANUAL(SUBMISSION)
5.4.2 Form NCX details will be displayed. Modify the content and/or attach necessary
document/s then click on Update button to save/store the changes made in NCX
information.
5.4.3 Message notification that “Form NCX has been updated.” will be displayed.
5.5 Deleting Stored CBN Form
5.5.1 To delete stored CBN Form NCX from your computer, open the form then click on
Delete button.
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5.5.2 Confirmation message will be displayed. Click on Yes button to delete the stored
Form NCX.
5.5.3 Message notification that “Form NCX has been deleted.” will be displayed and
Search for CBN Form page appears.
5.6 Submit
5.6.1 To submit Form NCX, click on Submit button.
5.6.2 Confirmation message will be displayed. Click on Yes button to submit the Form
NCX.
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5.6.3 Message Confirmation that “Form NCX has been submitted.” and Application
Number will be displayed. Support Information window will be updated.
6
FORM A OPERATIONS
6.1 Create
6.1.1 To create new Form A record, click on CBN Form Operation then click on Fill
Form A hyperlink.
6.1.2 Fill Form A page will be displayed. Complete all data entries (Header, Names and
Parties, Transport, Financial, Services, Attachments, Endorsement).
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Note: Form A has Service tab that covers the applied amount for the purpose as
show below:
Tab Name
Enter or select any values for the following fields:
Header
Name and
Parties
Valid for FOREX (Y/N), AD’s Bank Code, Bank Branch.
Applicant TIN, Applicant's Passport Number, Applicant's
State Code, Applicant's City, Beneficiary Name, Beneficiary
Address, Beneficiary's Country, Beneficiary's Phone,
Beneficiary's Fax, Beneficiary's email.
Mode of Transport, Country of Origin, Country of Supply,
Air Ticket Number, Name of Airline and Route.
Designated Bank, Source of Funds, Currency Code,
Exchange Rate, Total FOB Value, Proforma Invoice Number,
Proforma Invoice Date, Payment mode, Payment Date and
Transfer Mode.
Service Description, Sectoral Purpose and Amount
Applied.
Type of Document, Reference Number and Date.
Transport
Financial
Service
Attachment
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6.2 Verify
6.2.1 Click on Verify button to verify the information used in Form A.
6.2.2 Message notification that “Form A has been verified.” will be displayed if
information used is correct. Authorized Bank Dealer’s address will be displayed
automatically.
6.3 Store
6.3.1 After completing all Form A entries, click on Store button to store the record in the
system.
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6.3.2 Message notification that “Form A has been stored.” will be displayed and
support information will be updated.
6.4 Update
6.4.1 From CBN Form search result page, select the Form A record then click on Edit
icon to edit Form A details.
6.4.2 Form A (IS) details will be displayed. Modify the content and/or attach necessary
document/s then click on Update button to store/save the changes made in Form
A.
6.4.3 Message notification that “Form A has been updated.” will be displayed.
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6.5 Deleting Stored CBN Form
6.5.1 To delete stored CBN Form A from your computer, open the form then click on
Delete button.
6.5.2 Confirmation message will be displayed. Click on Yes button to delete the stored
Form A.
6.5.3 Message notification that “Form A has been deleted.” will be displayed and
Search for CBN Form page appears.
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6.6 Submit
6.6.1 To submit Form A, click on Submit button.
6.6.2 Confirmation message will be displayed. Click on Yes button to submit the Form
A.
6.6.3 Message notification that “Form A has been submitted.” will be displayed.
Application number will be generated and Support Information will be updated.
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7
VIEW PROFILE
7.1
8
To view the user profile, click on username to display user menu then select on
View Profile from dropdown menu. View Profile page will be displayed.
CHANGE PASSWORD
8.1
To change the user password, click on username to display user menu then select
Change Password from dropdown menu.
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8.2
9
Enter your previous password, new password and re-enter new password then
click on Update button.
LOGOUT
Click on username and select Logout from dropdown menu to close the application.
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10
RESET PASSWORD
10.1 To reset forgotten or lost username and password, click on Forgot your
username or password hyperlink on Login Community Services page.
10.2 Lost password page will be displayed. Enter your email address used in
registration then click on Reset password button.
10.3 Message notification that “A new password has been sent to your email
account with instruction to activate it” will be displayed.
10.4 Log in to your email provider. New password will be displayed. To activate new
password, click on the activation hyperlink.
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10.5 Message notification that new password has been confirmed. Click on login
hyperlink to use the new password.
10.6 Login community Service page will be displayed. Enter your username and new
password.
Note: To change the password, go to clause 8: Change Password.
11
TECHNICAL REQUIREMENTS
The following are the Technical requirements to be considered in using CBN Forms
Application:
11.1 Hardware

Any modern PC which can browse Internet
11.2 Operating System



Windows XP and above
Mac OS X 10 and above
Any Linux distribution with Graphical desktop
11.3 Internet Browser
Any of the following:
 Mozilla Firefox 12.0 and above
 Google Chrome 18 and above
 Internet Explorer 9 and above
 Safari 5.1 and above
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