User manual (condensed version)

User manual (condensed version)
AUTOonline GmbH
Informationssysteme
Hammfelddamm 6
D-41460 Neuss
www.autoonline.de
Tel. +49 (0)2131/71 80-000
AUTOonline international
Software version 2.0.
VO_0307en04_KF
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VALUEonline.pro User manual
Content
What you need to know before starting _________________ 4
About this software __________________________________ 4
System requirements and prerequisites for use _________ 4
About this manual ___________________________________ 4
Copyright and disclaimer _____________________________ 5
How to work with VALUEonline.pro ____________________ 6
Starting up _________________________________________ 6
The procedure ______________________________________ 6
Step 1: create transaction _____________________________ 6
Step 2: enter details for the transaction _________________ 6
Specifying general information about the transaction _____ 7
Entering vehicle data ______________________________ 7
Entering equipment ______________________________ 10
Entering damage description _______________________ 10
Entering calculation data __________________________ 12
Loading and deleting images for the transaction ________ 13
Step 3: save transaction _____________________________ 14
Step 4: release transaction for sending _________________ 14
Step 5: transfer transaction to AUTOonline _____________ 14
Synchronizing data ______________________________ 14
Step 6: access and manage bids ______________________ 15
Accessing bids from AUTOonline ___________________ 15
Viewing and managing bids ________________________ 16
Copying or importing transaction data _________________ 17
Copying data from the AUTOonline archive ___________ 17
Importing data from other programs _________________ 18
Switching/ending the program ________________________ 18
Open EASYonline.web ___________________________ 18
Exiting the program ______________________________ 18
User manual and program info _______________________ 19
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What you need to know before starting
About this software
With VALUEonline.pro, you can quickly and easily record and compile
all the vehicle data that you will need to calculate the vehicle's residual
value on the AUTOonline residual value marketplace. After the period
of time you selected, you can open all the bids received, save them and
print them out – if you want to add them to a report, for example.
But there are even more options: you can also use VALUEonline.pro
to import vehicle data (from DAT or Audatex, for example) or export it,
and you can access market analyses of individual vehicles. You can
also place fleet cars on the residual value marketplace; you first have to
activate this function at AUTOonline.
System requirements and prerequisites for use
Recommended equipment:
Operating system:
Windows 2000, Windows XP,
Windows Server 2003
Screen resolution:
1024 x 768 or higher
Working memory:
512 MB or more
Hard disk memory:
200 MB or more
Internet connection:
ADSL or DSL
Minimum requirements:
Operating system:
Windows 98 / ME / NT 4.0 Service Pack 6.0a
(or higher)
Screen resolution:
800 x 600 or higher
Working memory:
128 MB
Hard disk memory:
100 MB
ISDN or analogue modem
Further requirements for use
} To work with VALUEonline.pro, you first have to install the program
on your computer.
} To save documents such as bid sheets or market analyses as pdf
files, you need Adobe Reader (or Acrobat Reader version 4.0 or
higher). You can download this free of charge from the Adobe
website (www.adobe.com).
About this manual
When describing the operating steps, we have assumed that you are
familiar with Microsoft Windows and that you know the standard
interfaces and operating elements (Explorer, windows, buttons, menus,
etc.).
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VALUEonline.pro User manual
What you need to know before starting
All the texts marked with the symbol X are instructions that we have
deliberately kept brief. In the TIPS, on the other hand, we go into more
detail to explain why a certain procedure makes sense and give you
with recommendations.
You can open the electronic version of the detailed manual from the
program at any time (see page 19). If necessary, you can save it on
your PC and print it out. To do this, you need Adobe Reader (or
Acrobat Reader version 4.0 or higher). You can download this free of
charge from the Adobe Website (www.adobe.de).
Tell us what you think.
We think our software is good – otherwise we wouldn't offer it to you.
But our own opinion is not enough. So we would like to hear your
comments and suggestions about the software and about the manual.
Simply contact our technical support service or send an e-mail to
feedback@autoonline.de.
Thank you!
Copyright and disclaimer
AUTOonline GmbH reserves all property rights and commercial
trademark rights for the VALUEonline.pro software and for the
accompanying documentation in print and electronic form. AUTOonline
provides no guarantee for consequential damages arising from use of
the software.
Microsoft and Windows are registered trademarks of the Microsoft
Corporation. Adobe and Reader are registered trademarks of Adobe
Systems Incorporated.
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How to work with VALUEonline.pro
Starting up
The first time you start the program after installing VALUEonline.pro,
the User settings window appears immediately. Enter your participant
number and password here. This enables you to use the program.
The procedure
The general procedure when working with VALUEonline.pro is as
follows:
1) Create a new transaction (see below) or import transactions (see
page 17) or access older transaction from the AUTOonline archive (see
page 17).
2) Enter or change information about the transaction (see below)
3) Save transaction (see page 14)
4) Release transaction for sending (see page 14)
5) Transfer transaction to AUTOonline (see page 14)
6) Retrieve bids (see page 15)
Step 1: create transaction
There are various options for creating a transaction. You can:
a Create a new transaction, enter all the vehicle data, calculations etc.
into the relevant templates (details area) and save the transaction:
X Open the menu: Transaction > New
or
X Click on
In the details area an (almost) empty template is displayed. Some fields
will already be filled in, depending on your default settings.
b Copy an old transaction, change its data (if necessary) and save the
transaction with a new file number:
X Select a transaction and open the menu: Transaction > Copy.
The details area includes all the information about the copied
transaction and you can edit these here.
c Import vehicle data, calculations etc. (see page 17 ff) from another
program (DAT or Audatex), change the data (if necessary) and save
the transaction (same procedure as with the copied transaction).
Step 2: enter details for the transaction
IMPORTANT: to place a transaction on the residual value marketplace,
you need to fill in at least the mandatory information. This
information is marked in bold (file number, RV due on, vehicle type,
manufacturer, type, engine type, first registration and location on the
Vehicle data tab page).
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All the other information about the vehicle, about the calculation and
any images are not absolutely necessary but they do increase the
probability that you will receive suitable bids.
Specifying general information about the transaction
X Always start by entering the file number.
X Specify or check the time for the bid submittal (RV due).
X If applicable, fill in the vehicle identification number and calculation
number fields (this information is not forwarded to the purchaser).
X On the other tab pages, enter the remaining information about the
transaction, as described below.
NOTE: the fleet vehicle option is not initially active. If you want to use
it, you have to contact AUTOonline to activate it.
Entering vehicle data
X On the Vehicle data tab page, enter all the relevant vehicle data, or
at least the mandatory information.
X In the Remarks field, you can enter additional information.
To make things easier for you, next to the remarks field are the
Airbags, Commercial vehicle, Additional data and Fleet vehicle
buttons. Clicking on these opens new selection windows.
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How to work with VALUEonline.pro
Quick entry of triggered airbags
X To quickly enter a triggered airbag, click on the Airbags button.
X Select all the triggered airbags and confirm this with OK.
Quick entry of additional data
X To quickly enter additional information, click on the Additional data
button.
X Enter all the relevant information and confirm it with OK.
Quick entry of commercial vehicle data
This option is only activated for commercial vehicles.
X To enter special information about a commercial vehicle quickly, click
on the Commercial vehicle button.
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X Enter all the relevant information and confirm it with OK.
Quick entry of fleet vehicle data
This option is only activated for fleet vehicles.
X To enter special information about a fleet vehicle quickly, click on the
Fleet vehicle button.
X Enter all the relevant information and confirm it with OK.
HSN
Manufacturer key
TSN
Type key
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How to work with VALUEonline.pro
Entering equipment
X On the Equipment tab page, select all the applicable equipment.
X If necessary, slide the scroll bar at the bottom of the window to the
right to view all the equipment that you can select from.
X You can enter additional information in the text field on the right.
Entering damage description
On the Damage tab page, you should enter all known information
about damage to the vehicle. There are various input helps here as
well.
X In the selection list on the left, click on a damage area.
The selection list on the right then displays various suggestions for
descriptions of the damage in this area.
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X Click on the applicable damage descriptions and then on the Insert
button.
or
X Double-click on the applicable damage description.
The damage description you selected is copied to the damage
description field.
NOTE: you can only select and insert damage descriptions one by one.
X Repeat the procedure for all the applicable damage descriptions in
all the relevant damage areas.
X If necessary, you can enter additional free text in the damage
description field.
TIP: if certain descriptions that you use often are missing from the
selection lists, you can set up the lists again (see page 12).
Specifying the date of the damage and push areas
X Enter the day of damage.
X Under Push areas, select the relevant parts of the vehicle.
This image gives the purchaser a quick overview of the damaged areas
of the vehicle.
Setting up new damage areas / new damage descriptions
You can define your own text modules for the damage areas or the
damage descriptions. These entries will not only be available for the
current transaction but will also remain permanently in the program until
you delete them again.
X Click on the Add new damage area symbol.
X Enter a name for the new damage area.
TIP: select names that are as clear and self-explanatory as possible.
X Confirm this with OK.
The new damage area is added to the selection list.
Select the new damage area.
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How to work with VALUEonline.pro
X Click on the Add new damage description symbol.
X Enter a name for the new damage description and confirm it with OK.
The new damage description is added to the selection list.
X Repeat this procedure for all the damage areas and damage
descriptions that you want to add.
Deleting your own damage area / damage description
You can delete any damage area and damage description that you set
up yourself.
WARNING: once you have deleted, you cannot undo this.
If you delete a damage area, you also delete all the damage
descriptions in that category.
X Select the entry that you want to delete.
X Click on the Delete damage area or Delete damage description
symbol.
The deleted entries are removed from the selection list.
Entering calculation data
X Enter the calculation values.
X You may have to select or change the currency.
X To copy a file with a calculation text, click on the Text import button.
X Select the directory and the File and click on Open.
The imported text is displayed in the text field, where you can edit it.
X To delete the entire text from the text field, click on the Delete text
button.
X If you now want to carry out a market analysis, click on the Market
analysis button.
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Loading and deleting images for the transaction
On the Pictures tab page, you can add image files to the transaction
(max. 16 pictures per transaction).
If you create a new transaction, you will first be given practical
information and tips about using pictures in the residual value
marketplace. You can print this information out so that you have it to
hand at all times.
X Click on Print to print out the information.
X Click on Close to hide the information.
X You can access the information again at any time by clicking on the
information symbol.
You can access image files from different sources:
X To upload an image file from the hard drive or another
data carrier, click on the Import image file symbol.
X To trigger a scan operation and upload the scanned
image, click on the Import from scanner symbol.
X To upload an image from your PC's clipboard, click on
the Add from clipboard symbol.
X To remove an image from the transaction, click on the
Delete image symbol.
The pictures you uploaded are displayed one above the other with their
file names, the first image is also displayed in reduced form in the
transaction list's Preview column.
Provided that the transaction has the status: New, you can make small
changes to the pictures, such as covering areas and adding text.
In the Remarks field, you can add a comment to each photo.
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How to work with VALUEonline.pro
Step 3: save transaction
If you have finished entering information or want to interrupt the data
entry, save the transaction:
X Menu: Transaction > Save
or
X Click on
The transaction is displayed in the transaction list with the status: New.
Step 4: release transaction for sending
Once you have entered all the information, you can send the
transaction. It will not be transferred immediately to AUTOonline. You
can prepare more than one transaction and then transfer them all
together.
X In the details area, select the Ready to send checkbox.
The transaction data is now automatically checked. If there are any
errors, these will be pointed out to you and you will have to fix them.
In the transaction list, the transaction has the status: Ready.
Step 5: transfer transaction to AUTOonline
When you work with VALUEonline.pro, you exchange data with
AUTOonline in both directions. In one direction, you transfer transaction
data to the residual value marketplace; in the other direction, you
receive bids or retrieve transactions from the AUTOonline archive.
Synchronizing data
You can transfer one or more transactions to AUTOonline at the same
time. All the transactions that have the status: Ready are transferred
when you synchronize the data.
X Open the menu: Transaction > Data comparison
or
X Click on
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A window appears displaying the status of the data transfer.
X To close the window, click on Hide window. (The transfer continues
in the background.)
X To terminate the transfer, click on Cancel all transactions.
Once all the transactions have been transferred to AUTOonline without
any errors, a green tick appears in the status column.
Step 6: access and manage bids
Accessing bids from AUTOonline
X Select the menu: Transaction > Data comparison.
or
X Click on
Each time you synchronize data, the bids made on all transactions
whose bid period has expired are transferred.
All the transferred bids are displayed in the details of the relevant
transaction on the Bids tab page. You can view and manage them one
by one here (see below). Transactions for which bids were transferred
are given the status Bids received in the transaction list.
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How to work with VALUEonline.pro
Viewing and managing bids
On the Bids tab page, you can view all the bids that have been made,
retrieve the single bids, access invoice and performance certification
and retrieve bids for a region.
In the column on the left, you can see a brief overview of the amounts
in all the bids made. Downloaded bid sheets are indicated by a tick.
On the Document tab page, the entire bid sheet is displayed,
containing a summary of all the bids. When you access a bid, normally
only this one bid sheet is transferred, to keep the data volume as small
as possible.
X You can retrieve each single bid sheet from AUTOonline by
selecting the relevant bid in the left-hand column, right-clicking (to
call up the context menu) and then left-clicking on Get single
bidding sheet.
You can control the display of single bid sheets by using the symbols
on the lower margin.
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On the Bids/Overview tab page, all the bids are listed along with the
bidders' names and contact details. You can also access the single bid
sheet for each bid from here, via the context menu.
Copying or importing transaction data
Copying data from the AUTOonline archive
You can access all the transaction data from AUTOonline for any
participant number that has been activated for you at any time. This
can be helpful if you have just installed VALUEonline.pro or if you
want to continue working at another workplace, for example. You may
also want to access older transactions that you did not archive locally.
X Select the menu: File > Import from server.
The program connects to the AUTOonline archive. All the retrievable
transactions are listed.
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How to work with VALUEonline.pro
X If neccessary change the time period accordingly to the period you
like.
X Select all the transactions that you wish to retrieve.
X Click OK.
The transaction data is retrieved and is then displayed in the
transaction list.
Importing data from other programs
If you also work with other programs containing vehicle data, you can
import this data to VALUEonline.pro, thereby saving you the effort of
entering it again. You can also copy data from the old AUTOonline data
entry software.
NOTE: make sure that you have made all the necessary basic settings
before importing the data.
Transferring data from the old AUTOonline data entry software
X Open the menu: File > Import > Data transfer.
X Open the selected database file.
All the transactions from the old software are copied and displayed in
the transaction list.
Switching/ending the program
Open EASYonline.web
When you are working with VALUEonline.pro, you can open the
EASYonline.web residual value marketplace at any time.
X Select ? > Open EASYonline.
or
X Click on the symbol.
EASYonline opens in a new window.
Now both programs are open and you can switch between the two as
you please by selecting the relevant window.
TIP: do not click on the EASYonline symbol again, otherwise the
program will open again in another window.
Exiting the program
X Click on File > End.
or
X Close the program window.
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VALUEonline.pro User manual
User manual and program info
You can access the electronic version of this user manual via the menu
? and view information about the program version you are using.
Opening the user manual
To open the user manual, you need Acrobat Reader installed on your
PC (see page 4).
X Open the menu ? > Manual.
or
X Click on
The pdf file opens in a new window.
TIP: you can save the manual on your PC and print it out. In that way,
you have it to hand to consult it.
Accessing program information
X Open the menu ? > Info.
This window contains information about the program version you are
using and AUTOonline's contact details.
The Systeminfo, Protokolle and Info-Mail buttons may be needed for
remote support. You should only click on them after consulting
AUTOonline.
X To close the window again, click on Schließen.
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