E-Voting Instructions for 12th Annual General Meeting

E-votinq instructions for 12rHAnnual General Meetino scheduled on 29thJune 2015
FOR ELEGTION:
a) SPECIFIED-DATE
For the purpose of determiningthe shareholdersentitled to participatein the Election i.e. to
Nominate, Contest and Vote for the Electionof ONE Directorrepresentingthe shareholdersof the
Bank, other than the Central Government,Friday, 29th May 2015 is fixed as SpecifiedDate, as
mentionedin the Notice.
AND POLL AT THE AGM:
b) GUT-OFFDATE FOR E-VOTTNG
Rules,2014 as amended,
Pursuantto Rule 20 of the Companies(Managementand Administration)
Voting Rightsof the shareholdersin respectof agendaitems No.1,2 and 3 shall be reckonedas on
Monday,22no June,2015.
c) E-VOTING:
Pursuantto Clause35B of ListingAgreementwith StockExchanges,your Bank is pleasedto provide
on the itemsmentionedin the
to cast theirvoteselectronically
e-votingfacilityto enableShareholders
notice for which Bank has NationalSecuritiesDepositoryLimited (NSDL) as the e-votingservice
providingagency to provide the e-voting platform.The Bank has appointedShri RaghavendraJ
Joshi,of M/s Apte Joshi and Associates,Pune, PracticingCompanySecretaryas the Scrutinizerfor
conductingthe e-votingprocessin a fair and transparentmanner.E-voting is optional. Shareholders
form, as on the Cut - off Date
of the Bank holdingshares either in physicalor in Dematerialized
(agenda items No. 1, 2 and 3) and Specified Date (agenda item for No.4) may cast their vote
electronically.
As per the Companies(Managementand Administration)AmendmentRules 2015,
from 09:00 a.m. on 26th June 2015 till
remotee-votingfacilityshall remainopen to all shareholders
05:00 p.m. on 28th June 2015 and the e-voting platform will be disabled thereafter.
l. The process and manner for remote e-voting are as under:
Participants(s),
EVEN
whoseemail lDs are registeredwith the Bank/Depository
a) For shareholders
(Remotee-voting Event Number),USER lD and PASSWORD/PINare sent on theirrespective
emailand open PDF file viz, "remote
e-maillDs, alongwiththe AnnualReportandthe Notice.Open
said PDF file containsyour user lD
e-voting.pdf'with your ClientlD or FolioNo. as password.The
password
password/PlN
is aninitialpassword.
and
for remotee-voting.Pleasenotethatthe
b) For members whose email lDs are not registeredwith the Company/DepositoryParticipants(s)or
requesting physicalcopy,initial password is provided as per the following format in a separate
communicationsent along with this notice:EvEN (Remote e-voting Event Number) USER
IDPASSWORD/PIN
c) Followsteps to cast E-vote:
(i) Launchinternetbrowserby typingthe followingURL:https:/lwww.evoting.nsdl.com/
- Login
(ii) Clickon Shareholder
(iii) Put user lD and passwordas initialpassword/PlNnotedin step (i) above.Click Login.
(iv) Passwordchange menu appears.Changethe password/PlNwith new passwordof your choice
with minimum 8 digits/characters
or combinationthereof. Note new password.lt is strongly
recommendednot to share your passwordwith any other person and take utmost care to keep
your passwordconfidential.
(v) You need to loginagainwith the new credentials.
(vi) Home pageof remotee-votingopens.Glick on remote e-voting: Active Voting Cycles.
(vii) Select"EVEN"of "Bank of Maharashtra".
(viii) Now you are readyfor remotee-votingas Cast Vote page opens.
For Agenda |tems No.l,2 and 3
(ix) On the voting page,the numberof sharesas held by the shareholderas on the Cut-off Date
(22ndJune2015)willappear.
(x) ln respectof Agenda items no.1,2 and 3, you may click on the assentor dissentas the case
may be.Cast your vote by selecting appropriateoption and click on "SUBMIT" and also
'CONFIRM"when prompted.
For Agenda ltems No.4
(xi) In respectof AgendaNo. 4, those holdingsharesas on the SpecifiedDate i.e. 29th May 20'15,
can cast their vote in favour of only ONE candidate,out of the contestingcandidateswhose
nameswill appearon the screen.Castingvote exceedingONE candidateshall renderyour vote
as invalid.Cast your vote by selectingappropriateoption and click on "SUBMIT"and also
'CONFIRM"when prompted.
(xii)Uponconfirmation,
the message"Vote cast successfully"will be displayed.
(xiii)Once you "CONFIRM"your vote on the resolution,you will not be allowedto modifyyour vote.
(i.e.otherthanindividuals,
to sendscanned
HUF,NRIetc.)are required
d) Institutional
shareholders
(PDF/JPG
copy
Format)of the relevantBoardResolution/
Authorityletteretc. togetherwith attestedspecimen
of theduly
signature
authorizedsignatory(ies)
who are authorizedto vote, to the Scrutinizerthroughe-mail to
anda copyto be markedto evoting@nsdl.co.in
bomevotinq@aptejoshi.com
thenyoucan useyourexistinguserlD
e) lf youarealreadyregistered
withNSDLfor remotee-voting
for castingyourvote.
and password/PlN
f) You can alsoupdateyourmobilenumberand e-mailid in the userprofiledetailsof the foliowhich
maybe usedfor sendingfuturecommunication(s).
owners
g) A person,whosenameis recorded
of beneficial
or in theregister
in the register
of members
facility
of
to
avail
the
only
shall
be
entitled
maintained
by the depositories
as on the cut-offdate
remotee-voting
as wellas votingat theAGMthroughballotpaper.
h) Thevotingrightsof members
to theirequitysharesheldin the Bankas on the
shallbe in proportion
date,as thecasemaybe,as saidin 4 above.
cut-offdate/specified
(FAas)for Membersand
AskedQuestions
i) In caseof any queries,you may referthe Frequently
remote e-voting user manual for Members available at the downloadssection of
vwvw.evoting.nsdl.com
or callon Tollfreeno.:1800-222-990.
j) Any person,who acquires
of the Bankafterdispatch
sharesof the Bankand becomesshareholder
of the noticeandholdingsharesas of thecut-offdatei.e.22ndJune,2015,mayobtainthe loginlD
However,if you are
or to Bank/RTA.
and passwor:d
by sendinga requestat evoting@nsdl.co.in
your
you
existing
user lD and
can
use
registered
with
for
remote
then
already
NSDL
e-voting
you can resetyourpasswordby using
passwordfor castingyourvote.lf you forgotyour password,
"ForgotUserDetailslPassword"
or contactNSDL at the
on www.evoting.nsdl.com
optionavailable
followingTollfree no.'.1800-222-990.
June2015to 5.00p.m.on
from9.00a.m.on Friday,26th
k) The Portalwillremainopenfore-voting
Sundav28'nJune.2015andwillbe disabled
thereafter.