FOCAS Institute Safety Statement

FOCAS Research Institute
SAFETY STATEMENT
2014
Version
1
Date
11-03-2014
Name
Theresa Hedderman
Health and Safety Officer
Safety Statement, FOCAS Research Institute
Table of Contents
FOCAS RESEARCH INSTITUTE EMERGENCY CONTACT DETAILS
3
INTRODUCTION
6
SAFETY RESPONSIBILITIES
7
DISCIPLINARY ACTION
11
HEALTH AND SAFETY CONSULTATION
11
PROVISION OF INFORMATION
12
RESOURCES
12
SAFE SYSTEMS OF WORK
13
PROCUREMENT CONTROL
14
INSPECTION PROCEDURES
14
TRAINING
15
EMERGENCY PLANNING AND RESPONSE
16
FIRST-AID
20
INCIDENT REPORTING AND INVESTIGATION
20
HAZARD REPORTING
21
MANAGEMENT OF CONTRACTORS/SERVICE PROVIDERS
21
PERSONAL PROTECTIVE EQUIPMENT (PPE)
21
ERGONOMICS
22
WELFARE PROVISIONS
23
SENSITIVE WORK GROUPS
23
LONE, OUT OF HOURS ACCESS
24
TRIPS/TRAVEL
24
STAFF/STUDENTS WITH DISABILITIES
24
HEALTH SURVEILLANCE
24
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Safety Statement, FOCAS Research Institute
WORKPLACE DRUGS, INTOXICANTS AND ALCOHOL
25
DIGNITY AT WORK ANTI BULLYING AND HARASSMENT POLICY
25
STRESS
25
AUDIT, REVIEW AND COMMUNICATION
25
DOCUMENT CONTROL
25
HAZARD IDENTIFICATION,
MEASURES
RISK
ASSESSMENT
AND
CONTROL
APPENDICES
26
113
APPENDIX 1 – FOCAS Research Institute Floor Plans
APPENDIX 2 – FOCAS Research Institute SOP for Core Equipment
APPENDIX 3 – FOCAS Research Institute Regular and Out of Hours Access
APPENDIX 4 – FOCAS Research Institute Fire Safety Protocols
APPENDIX 5 – FOCAS Research Institute Chemical and Biological Safety Protocols
APPENDIX 6 – FOCAS Research Institute Field Work Risk Assessment
APPENDIX 7 – FOCAS Research Institute Generic Health and Safety Forms
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Safety Statement, FOCAS Research Institute
FOCAS RESEARCH INSTITUTE CONTACT DETAILS
Role
Head of Function
Technical Officers
Administration
Nominated FOCAS Health and Safety
Officer
Occupational First-aiders
Name
Hugh J. Byrne
Theresa Hedderman
Luke O’Neill
Anne Shanahan
Andrew Hartnett
Damian Bruce
Theresa Hedderman
Anne Shanahan
Damian Bruce
Location
2.03.0
2.04.0
2.04.0
2.04.0
2.04.0
2..05.0
2.04.0
Email
Hugh.Byrne@dit.ie
Theresa.Hedderman@dit.ie
Luke.Oneill@dit.ie
Anne.Shanahan@dit.ie
Andrew.Hartnett@dit.ie
Damian.Bruce@dit.ie
Theresa.Hedderman@dit.ie
Telephone
01 402 7900
01 402 7907
01 402 7906
01 402 7905
01 402 7908
01 402 7902
01 402 7907
2.04.0
2.05.0
Anne.Shanahan@dit.ie
Damian.Bruce@dit.ie
01 402 7905
01 402 7902
Please see FOCAS Research Institute Contacts for full listing
EMERGENCY CONTACT NUMBERS
Emergency Services
Hospital
Dublin City Council
Garda Síochána, Kevin Street
Bord Gáis 24 hour emergency line
ESB 24 hour emergency line
Health and Safety Authority
Samaritans
Environmental Protection Agency
112/999 (You may need to dial “0” for an outside line)
01 410 3000 St. James’ Switchboard
01 222 22 22
01 666 9400
1850 20 50 50
1850 372 999
1890 289 389
1850 60 90 90
1890 33 55 99
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Safety Statement, FOCAS Research Institute
CAMPUS CONTACT DETAILS
Core Staff
Incident Controller
Building Service Supervisor
Building Maintenance Manager
Occupational Health Officer
Health and Safety Officer
Student Health Centre
Chaplain
Employee Assistance Programme (EAP)
Contact
Student Counsellors
Nominated FOCAS Health and Safety
Officer
FOCAS
Annexe
Kevin Street Main Building
Porter on Duty
Jimmy Kane
Colm Gillen
Yvonne McArdle
Edel Niland
Reception
Fionnuala Walsh
VHI Corporate Solutions
Nita Whelan / John Broderick
Theresa Hedderman
The FOCAS Research Institute Health and Safety Committee (June 2014)
Head, FOCAS Research Institute
Technical Support
Technical Support
Technical Support
Industrial and Engineering Optics (IEO)
Centre for Research and Engineering and Surface Technology (CREST)
Material Synthesis and Analysis (MSA)
Radiation and Environmental Science Centre (RESC)
Nanolab
Bio-spectroscopy
Dublin Energy Labs
CNRI
01 402 7900 / 01 402 7902/ 4027907/ 402 7905/ 402 7906
01 402 4612
01 402 4625
01 402 4625
01 402 4797
01 402 4646 / 087 2888 294
01 402 4127 / 087 9809 135
01 402 4192 / 086 3891 080
01 402 3051
01 402 4568 / 086 8754 422
Freephone 1800 995 955
(24 hours / 7 days a week / 365 days a year)
01 402 3052 / 01 402 3155
01 4027907
Hugh J. Byrne
Theresa Hedderman
Anne Shanahan
Luke O Neill
Suzanne Martin
Swarna Jaiswal
Grainne Hargaden
Damien Trainer
Alan Casey
Frank Bonnier
Fintan McLoughlin
Mark Davis
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Safety Statement, FOCAS Research Institute
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Safety Statement, FOCAS Research Institute
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Safety Statement, FOCAS Research Institute
SCOPE OF SAFETY STATEMENT & HISTORY OF LOCATION
The FOCAS Research Institute has a total of 6 core staff members, 1 Head, 4 Technical staff and 1
Administrative staff. Additionally, approximately 35 research staff members and 95 postgraduate
students occupy the FOCAS Research Institute on a full time basis. FOCAS also facilitates visiting
researchers and project students, from DIT, nationally and internationally.
The FOCAS Research Institute, opened in November 2004, aims to facilitate and support scientific
research within DIT. Collaborative projects with industry, State scientific bodies, research
organisations and other universities are an important part of the FOCAS Research Institute’s
research activities. The research topics cover many aspects of modern science and engineering, such
as pharmacology, biotechnology, nanotechnology and analytical and range from fundamental,
curiosity-driven exploration to applied and industrially motivated research.
The FOCAS Research Institute supports higher degrees such as postgraduate diplomas (PgDip),
Masters of Philosophy (MPhil) and Doctorates of Philosophy (PhD). It also supports undergraduate
projects at level 7 and level 8.
SAFETY RESPONSIBILITIES
In accordance with the DIT Framework Safety Statement, the Head of the FOCAS Research
Institute, Prof. Hugh J. Byrne, as part of his management function, is responsible for ensuring, in so
far as is reasonably practicable, the health and safety of persons working, studying or visiting his area
of responsibility. In particular he is responsible for the following:
1. To ensure a Safety Statement relevant to operations is prepared which complies with Section
20 of the Safety, Health and Welfare at Work Act 2005.
2. To ensure that the Safety Statement is reviewed at least annually and that the DIT Senior
Leadership Team (SLT) Health and Safety Sub-committee is notified that the review has
been completed and is provided with any updated document which may result from such a
review
3. To ensure that all hazards are identified and risks controlled
4. To ensure that regular safety inspections/audits are carried out to monitor compliance with
the Safety Statement and legal requirements and to ensure appropriate follow-up action is
taken
5. To investigate all accidents to staff/students/visitors in their area of responsibility and to
complete the Incident Report Form as appropriate
6. To ensure that local emergency plans and first-aid procedures are implemented and that
sufficient evacuation marshals/first-aid personnel are available
7. To ensure that staff are appropriately trained to carry out their duties safely and to ensure the
attendance of staff at designated training courses as appropriate
8. To ensure that all contractors/service providers carrying out work in the area operate under
the Buildings Office ‘Permit to Work’ system
9. Based on the risk assessment, to arrange for the provision of adequate and appropriate
personal protective equipment for employees
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Safety Statement, FOCAS Research Institute
All Institute Personnel
All personnel have a duty to take responsibility for their own safety, health & welfare and for that of
visitors and any other person who may be affected by their acts or omissions while at work.
Statutory Requirement
Chapter 2, Sections 13 & 14 of the Safety Health and Welfare at Work Act 2005 places a number of obligations
on employees whilst at work as outlined in this section:
13.—(1) An employee shall, while at work—
(a) comply with the relevant statutory provisions, as appropriate, and take reasonable care to protect
his or her safety, health and welfare and the safety, health and welfare of any other person who may
be affected by the employee’s acts or omissions at work,
(b) ensure that he or she is not under the influence of an intoxicant to the extent that he or she is in
such a state as to endanger his or her own safety, health or welfare at work or that of any other
person,
(c) if reasonably required by his or her employer, submit to any appropriate, reasonable and
proportionate tests for intoxicants by, or under the supervision of, a registered medical practitioner
who is a competent person, as may be prescribed,
(d) co-operate with his or her employer or any other person so far as is necessary to enable his or her
employer or the other person to comply with the relevant statutory provisions, as appropriate,
(e) not engage in improper conduct or other behaviour that is likely to endanger his or her own
safety, health and welfare at work or that of any other person,
(f) attend such training and, as appropriate, undergo such assessment as may reasonably be required
by his or her employer or as may be prescribed relating to safety, health and welfare at work or
relating to the work carried out by the employee,
(g) having regard to his or her training and the instructions given by his or her employer, make
correct use of any article or substance provided for use by the employee at work or for the
protection of his or her safety, health and welfare at work, including protective clothing or
equipment,
(h) report to his or her employer or to any other appropriate person, as soon as practicable—
(i) any work being carried on, or likely to be carried on, in a manner which may endanger the safety,
health or welfare at work of the employee or that of any other person,
(ii) any defect in the place of work, the systems of work, any article or substance which might
endanger the safety, health or welfare at work of the employee or that of any other person, or
(iii) any contravention of the relevant statutory provisions which may endanger the safety, health and
welfare at work of the employee or that of any other person, of which he or she is aware.
(2) An employee shall not, on entering into a contract of employment, misrepresent himself or
herself to an employer with regard to the level of training as may be prescribed under subsection (1)(f).
14.—A person shall not intentionally, recklessly or without reasonable cause—
(a) interfere with, misuse or damage anything provided under the relevant statutory provisions or
otherwise for securing the safety, health and welfare of persons at work, or
(b) place at risk the safety, health or welfare of persons in connection with work activities
In addition, staff have the following responsibilities:
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To participate in and put into practice all training provided by DIT, to ensure compliance
with safety, health & welfare legislation
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Safety Statement, FOCAS Research Institute
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To co-operate with those responsible for health and safety
To familiarise themselves with the contents of the Health and Safety Statement, safety
policies and procedures and Codes of Practice
To assist in the preparation and updating of the FOCAS Research Institute Safety Statements
To assist and co-operate with periodic safety inspections/audits
To assist in the completion of standard hazard identification control sheets and co-operate
with the reporting and investigation of incidents
To ensure that equipment is operated in a safe manner and good housekeeping standards are
maintained at all times
To promote safe work practices
To ensure that all safety rules are communicated to students, contractors and visitors, other
campus users
To use equipment only if authorised and trained
To ensure that any safety measures associated with new equipment/machinery is brought to
the attention of the Head of the FOCAS Research Institute, Prof. Hugh J. Byrne
To ensure that they do not carry out repairs or servicing on plant/equipment/machinery
unless they are trained to do so, it is isolated and they should ensure that any guards removed
to carry out repairs are properly replaced
To wear appropriate personal protective equipment where required
To report to the Head of the FOCAS Research Institute, Prof. Hugh J. Byrne any person
abusing facilities or equipment
To select and appoint a Safety Representative
To notify the Health & Safety Officer of any perceived shortcomings in the safety
arrangements
To comply with policies and procedures from the Buildings Office e.g. in relation to use of
domestic appliances
Supervisors/Laboratory co-ordinators
Each Core and Group Laboratory is designated a laboratory Co-ordinator for the purpose of general
management and ensuring in as much as possible that H&S procedures are appropriately
implemented.
It is the responsibility of all supervisors/Laboratory co-ordinators to ensure all personnel have
completed a risk assessment covering their project prior to commencing work at the FOCAS
Research Institute. The risk assessment should cover all activities and should be reviewed as required,
and at least on an annual basis. A copy of the risk assessment should be available for inspection at all
times. It is the responsibility of the supervisor/laboratory co-ordinator to supervise the
undergraduate/visitors/postgraduate students while on premises and to ensure proper training on all
instruments is provided.
Undergraduate/Visiting/Postgraduate Students
All personnel resident in the FOCAS Research Institute for a period of more than 3 months are
considered as FOCAS Personnel. All FOCAS personnel are required to undertake the mandatory
Health & Safety training in First Aid, Emergency Response and Manual Handling
Personnel have a legal responsibility not to endanger themselves or others by their acts or omissions.
Thus they must:
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Safety Statement, FOCAS Research Institute
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Take reasonable care of their own safety and the safety of others
Co-operate fully with all safety rules and regulations issued by DIT e.g. smoking etc.
Co-operate with those with responsibility for health and safety
Not interfere or misuse any specified items of safety equipment or any safety device
Ensure that equipment is operated in a safe manner and good housekeeping standards are
maintained
Use personal protective equipment (PPE) as necessary. (Students are required to provide
their own PPE – laboratory coat, safety glasses etc.)
Not access or use laboratory/workshop facilities and equipment without the permission of
their academic supervisor and where necessary the staff member in charge of these facilities
Use equipment only if authorised and properly trained
Report any incident, dangerous occurrence, defective equipment or potential safety hazard to
the Head of the FOCAS Research Institute, Prof. Hugh J. Byrne
Only undertake work in laboratories that has been risk assessed in conjunction with their
supervisor and signed off
Contractors/Service Providers
The following responsibilities are allocated to contractors/service providers:
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All contractors/service providers will be expected to comply with the DIT Policy for safety
health and welfare and must ensure that their own Safety Statement is made available whilst
work is being carried out. It is the Institutes policy that all contractor/service providers have
a Safety Statement in accordance with the Safety, Health and Welfare at Work Act 2005
All work must be carried out in accordance with relevant statutory provisions and taking into
account the safety of others on the site. The contractor/service provider must have adequate
insurance cover
Contractors/service providers must not commence with any work on the premises or project
site until the Contractor Safety Guidelines and other relevant safety procedures are read,
understood and accepted (available from Buildings Office). They must complete the elearning programme for contractors/service providers
Contractors/service providers will take reasonable care of themselves and others who may
be affected by their acts or omissions and will co-operate as appropriate with DIT employees
as necessary
Contractors/service providers must supply at tender stage a Safety Statement, relevant
method statements, copies of their public and employers liability insurance and complete the
Contractors Compliance Form CCF1 before a contract is awarded
They will liaise with the local Building Maintenance Manager and obtain work permits as
required
Scaffolding and other access equipment used by contractor’s/service provider’s employees
must be erected and maintained in accordance with current legislation and Codes of Practice
All plant and equipment brought onto the site by contractors/service providers must be safe
and in good working order, fitted with any necessary guards and safety devices and have all
necessary certificates available for inspection
All transformers, generators, extension leads, plugs and sockets must be suitable for
industrial use and in good condition. No power tools or electrical equipment of greater than
110 volts should be used outdoors. If it is necessary to use equipment operating from a 220volt supply, a residual current device with a rated tripping current of 30mA and operation of
30m sec must be used
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Safety Statement, FOCAS Research Institute
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Any injury sustained by a contractor’s/service provider’s employee must be reported
immediately to the local Building Maintenance Manager
Contractors/service providers must comply with any safety instructions given by DIT
DIT may carry out safety inspections. Contractors/service providers informed of any
hazards or defects identified during these inspections will be expected to take immediate
action
DIT must be notified of any material or substance brought onto the site which has health,
fire or explosive risks. Such materials must be stored and used in accordance with current
recommendations
Contractors/service providers will be accountable for the maintenance of good
housekeeping practices at all times within their respective areas of work
Contractors/service providers are not allowed to use equipment owned by the Institute
unless written permission is received from the Head of School and a competent person
passes it as being safe
Contractors/service providers must wear PPE as appropriate/prescribed
Visitors (a person other than an employee or contractor/service provider)
 Visitors may not be aware of the potential hazards associated with DIT and also may lack
familiarity with the Institute’s premises/facilities and are therefore a potential risk to
themselves and others. All visitors must identify themselves to the relevant DIT personnel
and follow all DIT’s safety procedures and policies
 Visitors must not enter any area where they do not have the authority to do so. Hazardous
areas will be restricted
 They must not interfere with any of the Institutes property, equipment, materials or
substances unless they have permission to do so from the person in charge
 They must not remain on the premises any longer than necessary and should return PPE on
leaving
 In the event of an evacuation, they will be led to the Assembly Point by their DIT host
 The DIT Framework Safety Statement is available on the safety website www.dit.ie/safework
 DIT has a Child Protection Policy available on the DIT website
DISCIPLINARY ACTION
Any member of staff/student who contravenes or fails to manage to work in accordance with
current safety health and welfare legislation, the DIT Framework Safety Statement and codes of
practice may be subject to the Institute’s disciplinary procedures. The Buildings Officer will address
any contraventions by contractors/service providers.
HEALTH AND SAFETY CONSULTATION
Employers are obliged under The Safety, Health and Welfare at Work Act 2005, to consult with and
take account of any representations made by employees regarding health, safety and welfare. The
FOCAS Research Institute ensures that health and safety is a standing agenda item at FOCAS
Leadership Team meetings. The FOCAS Research Institute has selected and appointed Safety
Representatives of units housed. Details of current Safety Representatives may be found on the
health and safety website (www.dit.ie/safework) The FOCAS Health and Safety Team, chaired by the
Head of FOCAS, comprises representation from all units housed within FOCAS, conducts
laboratory H&S audits and meets quarterly to deal with certain health and safety items if required.
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Safety Statement, FOCAS Research Institute
The Head of FOCAS, or nominee, is a member of the Directorate of Research, Enterprise and
Innovation (DREI) Health and Safety Committee. The Head of FOCAS, or nominee, sits as an ad
hoc member of the College of Sciences & Health, Health and Safety Team. This team meets
periodically throughout the year, usually every two months.
Consultation takes place when there is a change, update or modification to a particular work process,
when new machines or processes are introduced or when new substances or materials are
introduced.
PROVISION OF INFORMATION
Personnel are made aware of safety matters by the following means:
• Agenda item at Team/Function meeting
• Desktop Emergency Response Flip charts
• Health & Safety notice boards
• Health & Safety Newsletters
• Toolbox talks
• Health & Safety Induction
• Health & Safety Training courses
• Signage:
o Safety notice points
o Emergency first-aid procedure signs
o Emergency floor plans
o Assembly point maps
o Fire actions notices
• Emergency Response posters
• Safety booklets
• Website www.dit.ie/safework
• Posters
• Inductions are prepared and delivered by Occupational Health Officers where requested
• The Head of FOCAS, the FOCAS Administrator, and the Nominated FOCAS Health and
Safety Officer has an email listing to communicate matters to staff members
HEALTH AND SAFETY RESOURCES
The FOCAS Research Institute codes budgetary spend on activities/spend pertaining to safety,
health and welfare. Considerable resources are expended by the FOCAS Research Institute in
securing the health, safety and welfare of employees in terms of personnel, time, materials,
equipment and the purchase of goods and services.
Where additional equipment, training etc. is required, whether as a result of ongoing risk assessment
or legislative change, resources will be allocated on a prioritised basis to meet the identified
requirements.
The health and safety website www.dit.ie/safework hosts a reference library of videos, texts,
literature and other publications on health and safety matters.
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Safety Statement, FOCAS Research Institute
SAFE SYSTEMS OF WORK
It is the policy of DIT to ensure that employees are not asked to perform tasks outside their
competence and capacity. Safe systems of work have been designed with this objective in mind.
As some work activities give rise to risks which can only be controlled by adherence to proper
procedures, employees are issued with written safe working procedures which should be adhered to
at all times.
Standard Operating Procedures/Safety manuals/Codes of Practice include:
1. SOP UV/Vis
2. SOP Fl
3. SOP Spectroplorimeter
4. SOP FTIR/ FTIR ATR/ FTIR Microscope/ Spotlight
5. SOP XRD
6. SOP Raman
7. SOP Fumehoods
8. SOP Furnace
9. SOP Oven/ Vacuum Oven
10. SOP Sonic Tip
11. SOP Liquid Nitrogen
12. SOP Spills
13. SOP Waste disposal (Chemical/biological)
14. SOP Fire Evacuation
SOP 1-11 see appendix 2
SOP 12-13 see appendix 5
SOP 14 see appendix 4
The FOCAS Health and Safety Team shall keep a watching brief on safety matters and where
necessary adjust or alter systems of work to make them as safe as is reasonably practicable.
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Safety Statement, FOCAS Research Institute
PROCUREMENT CONTROL
Equipment:
The purchase of equipment, plant and substances is subject to the provisions of the Safety, Health and
Welfare at Work Act 2005 and associated regulations, and thus all equipment, plant or substances will
undergo risk assessment prior to acceptance into the Institute. The FOCAS Research Institute
follows all the guidelines as per the Framework Safety Statement and ensures that a risk assessment is
carried out before any equipment/machinery or contractor/service provider is engaged by the
FOCAS Research Institute. Details of equipment/machinery/tools and associated risk assessment is
available in the Physical Hazards section of the risk assessment.
For all new equipment purchased, the purchaser is to ensure that the equipment complies with
recognised ergonomic and safety standards. Machinery suppliers shall be requested to supply all
relevant information including specifications for machine guarding, maintenance, noise, fumes, dust,
special training needs etc. which will assist in the risk assessment process.
Chemicals:
Any employee requiring a new chemical, either for process activity or as a sample, must first obtain
an SDS and have available a risk assessment detailing use, storage and operation. The laboratory coordinator ordering the chemicals should monitor this process in consultation with the FOCAS H&S
Officer.
Before any new chemical classed as a carcinogen, mutagen and reproductive toxin (CMR) which is
subject to the restrictions of the Safety, Health & Welfare at Work Carcinogen Regulations 2001 is
purchased, it must first receive approval from the Head of the FOCAS Research Institute. Safety
Data Sheets (SDS) and a CMR risk assessment for its use must be provided. This information must
be attached to the order form. The laboratory co-ordinator ordering the chemical should monitor
this process. There is also a responsibility on the individual ordering the chemicals to ensure that no
alternative is available. Sign off procedure must be documented and circulated to technical staff and
the FOCAS H&S Officer as a code of practice.
Radioactive chemicals and materials:
Personnel are not permitted to bring radioactive materials on site without the prior written
authorisation of the Radiation Protection Officer Dr. Jacinta Brown, School of Physics.
INSPECTION PROCEDURES
All locations of work will be periodically inspected by a representative from the Health & Safety
Office accompanied by local management and the Safety Representative. The Head of the FOCAS
Research Institute will ensure non-conformances identified are rectified and a log maintained.
Where, in the opinion of the Health & Safety Officer or other competent officer, there is a risk of
serious injury and immediate risk to individuals, he/she will have the authority to advise that the
activity is stopped until adequate steps have been taken to eliminate risk or if possible reduced to an
acceptable level. Where the risk cannot be reduced to an acceptable level and finance is not available,
it is the responsibility of the Head of the FOCAS Research Institute to ensure the activity is
permanently ceased.
In accordance with statutory requirements, certain examinations, testing and inspections are carried
out on specific items. A list of those items, the frequency of inspection and the testing body is
presented below:
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Safety Statement, FOCAS Research Institute
Item
Location
Test Frequency
Test Company Details
Fumehoods
Basement
First Floor
Second Floor
Annually
NSP
All levels
Annually
Total Fire Protection
Ltd
Annually
BOC
As required
Irish Medical Gases
Fire Fighting
Equipment
Gas cylinders
Gas lines
Basement
First Floor
Second Floor
Third Floor
Basement
Third Floor
TRAINING
Health and Safety training is a legal requirement specified by the Safety, Health and Welfare at Work
Act, 2005. It is also FOCAS Research Institute Policy that all personnel attend such health and safety
training and assessment. Please see Health and Safety Training Policy for Staff.
Each person will be made aware of emergency action plans and arrangements pertinent to their
workplace as per section 11 of the 2005 Act at induction by completing the online Emergency
Response Training (ERT) programme.
In addition to our statutory duty to employees, DIT seeks to provide such training as is necessary to
enable the students to undertake their studies in a manner which, in so far as it is reasonably
practicable, is safe and does not give rise to risks to health or expose the individual student or other
persons to unacceptable levels of risk. The provision and extent of any necessary training is
dependent upon the nature of the academic discipline being pursued, the experience and disposition
of the students involved, their familiarity with any equipment/substances to be utilised, the
environment/conditions where the activities may be discharged, and the extent to which supervision
is necessary and available. Risk assessments will highlight where additional student training is
required.
Training required for the FOCAS Research Institute includes:
Mandatory Training:
 Emergency Response Training (ERT)
 Manual Handling
 Emergency First-aid for all personnel working in laboratories
Specialist Training: (where required)
 Chemical Safety Training
 Health & Safety Responsibilities: Management Responsibilities
 Health & Safety Responsibilities: Management Workshops
 Gas Safety
 Chemical Risk Assessment Training
 Occupational First-aid Training
 Dangerous Goods Safety Advisor (DGSA) Grant Morton, School of Chemical and
Pharmaceutical Sciences (TBC)
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Safety Statement, FOCAS Research Institute
EMERGENCY PLANNING AND RESPONSE
SERIOUS INCIDENT/EMERGENCY
 Dial 112/999 (You may need to dial “0” for an outside line)
 Contact DIT Health & Safety Officer - 086 3891080, Core staff – 402 ext 7900, 7902, 7905,
7906, 7907
REQUIRES FIRST-AID
 Seek FOCAS Research Institute first-aider – see Contacts page
 Injured unwell staff/students:
Occupational Health Officers
Yvonne McArdle
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087 9809135
Injured/Unwell Students:
Student Health Centres
Southside
Northside
01 402 3051
01 402 3614
If serious/after 5pm/in doubt, go directly to local A & E/local GP
REQUIRES FURTHER ATTENTION
 Staff members should attend their local GP
 Students should attend the Student Health Centre
 Structural safety matters - Should be referred to the Head or Administration, FOCAS
Research Institute
 Operational safety matters - Should be documented on a Hazard Report Form and sent to
the Health & Safety Office (www.dit.ie/safework)
FIRE & EVACUATION: FOCAS RESEARCH INSTITUTE STAFF
1. On suspecting a fire i.e. smelling or seeing smoke
a. Do not investigate alone
b. Alert FOCAS Head, administration or technical staff, laboratory co-ordinators
INSTRUCTIONS ON DISCOVERING A FIRE (all staff, students, visitors,
contractors/service providers etc.)
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
Activate the nearest alarm call point or break glass unit (in stair well), after which
Contact the FOCAS Head, administration or technical staff, laboratory co-ordinators desk or
emergency services
Fight the fire with the appropriate fire extinguisher
Fight the fire with the appropriate fire extinguisher
Only attempt to extinguish a fire if it is safe to do so and if:
i. The fire is small (i.e. not greater than the size of an average waste paper
basket)
ii. There is an exit to your back
iii. You have the correct extinguisher and know how to use it
16 | P a g e
Safety Statement, FOCAS Research Institute




Leave the building using the nearest exit route
Disperse from the building and move away to place of safety
Do not use the lift
Do not re-enter the building until the “all clear” has been given
INSTRUCTIONS ON HEARING THE EVACUATION ALARM OR OTHER
WARNING (all staff, students, visitors, contractors/service providers, first-aiders etc.)
Objectives:
To outline actions to be taken by the FOCAS Research Institute personnel in the event of an Alarm
Activation
Duties:
On hearing the alarm activate or other warnings:
 Evacuate the building* immediately by the nearest available exit “sweep searching” areas
as you go
 Shut down equipment (gas/electricity) if safe to do so and time permits
 Close windows and doors to confine smoke/fire if safe to do so and time permits
 Instruct personnel to leave the FOCAS Research Institute
 All visitors should be escorted to safety by the person they are visiting
 Anyone in common areas or moving between areas, should immediately join the lines of
people exiting
 If required, assist any individuals to evacuate the area
 Form a single file on both sides of the corridor or stairway, leaving the centre
passageway clear
 Do not delay or stop to collect personal belongings
 Do not use the lift
 If heavy smoke present, try to find another exit or crouch low to the floor
 All doors should be closed (not locked) by the last person in the line
 Report to your Assembly Points: Camden Row
 All evacuation marshals/sweepers, building maintenance personnel, FOCAS Research
Institute Management, first-aiders should assemble at the assembly points to check in,
reporting to the Incident Controller details of any casualties or people needing assistance
with evacuation. This information is then given by the Incident Controller to the
Emergency Services
 Confirm to the Incident Controller that the area has been cleared and report details of
any casualties or people needing assistance with evacuation to the Incident Controller
 Do not return to the building until instructed to do so by the Incident Controller
* Separate personal emergency egress plans (PEEP) will be prepared for people with
disabilities
* All visitors should be escorted to safety by the person they are visiting
YOU SHOULD FAMILIARISE YOURSELF WITH THE LOCATIONS OF THE
FOLLOWING:
 Escape routes
 Fire alarm call points
 Fire extinguishers and blankets
 Fire assembly points
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Safety Statement, FOCAS Research Institute
The Assembly point for the FOCAS Research Institute is:
1. Camden Row
Camden Row
YOU SHOULD NOT PUT YOURSELF IN DANGER AT ANY TIME
Should the evacuation alarm sound for any reason, one individual must assume the role of Incident
Controller (See Appendix for SOP). This will normally be a member of FOCAS Staff or FOCAS H&S
Committee, but, out of hours, the role must be assumed by one of the occupants; ideally the first one to
respond should take charge.
Once the alarm sounders have been activated, the building should be evacuated. Once the evacuation
starts it should be run to completion even if the source of the alarm is identified and resolved early on.
The Emergency Services (112 or 999) must be contacted straight away, unless it can be
immediately confirmed that the activation is a false alarm.
The Incident Controller must put on an ORANGE high visibility jacket, available at FOCAS Reception
desk.
Throughout the evacuation, the Incident Controller should remain close to, but at a safe distance from
the main entrance so that they can liaise with Evacuation Marshals and the Emergency Services.
When the Emergency Services arrive, the Incident Controller must give them the Fire Register, which is
located at each reception desk.
The Incident Controller must also pass on any other relevant information to the Emergency Services.
This may include information about the incident (if known), information about chemicals, gases or
dangerous substances, details of persons still in the building or areas not swept.
18 | P a g e
Safety Statement, FOCAS Research Institute
The Incident Controller should not allow him/herself to be unnecessarily distracted by staff or students.
Anyone speaking to the Incident Controller unnecessarily should be firmly told “The evacuation alarm
is sounding, please leave the building”.
When the Emergency Services arrive on site, the Incident Controller hands full responsibility of the
building and the incident to the Emergency Services. From that point on the Incident Controller’s duty is
complete and they should proceed to the assembly point.
The Buildings Maintenance Manager for the premises, Colm Gillen, 402 4646, 087 2888294 and the Head
of the FOCAS Research Institute Hugh Byrne on 402 7900, 087 6305063 must be notified at the earliest
opportunity.
The Following Procedures Relate to Spurious Activations Only;

If it can be confirmed immediately that the alarm activation is a false alarm, the monitoring
station 8058399 should be contacted straight away and advised of the situation

The alarm should not be silenced as this could hide an unresolved problem. Procedure to be
confirmed by the Buildings Office

After the evacuation has concluded and the alarm has been reset, the building should only be reentered when the “all clear” has been given by the Incident Controller. The Incident Controller
should only give the all clear if they are absolutely satisfied that the cause of the spurious
activation has been identified and resolved and the alarm has been successfully reset.

The Incident Controller should then coordinate the resetting of all Fire Doors, Shutters,
Automatic Smoke Vents and Lifts. Checklist to be confirmed by the Buildings Office

Once the incident has been dealt with, the Incident Controller must complete an Incident Report
Form located in the foyer of the Focas Research Institute and notify the Buildings Maintenance
Manager for the premises Colm Gillen, 402 4646, 087 2888294 and the Head of the FOCAS
Research Institute, Hugh Byrne on 087 6305063.
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Safety Statement, FOCAS Research Institute
FIRST-AID
 An emergency first-aid kit and automatic external defibrillator (AED) is available in the
foyer.
 A list of Institute Staff who have completed training in first-aid/AED is available on the
health and safety website
Trained Occupational First-aiders include:
 Anne Shanahan
 Damian Bruce
First-aid kits are located in:
 Sample Preparation Laboratory (basement)
 Steady State 1 Laboratory (basement)
 Steady State 2 Laboratory (basement)
 RESC (1st floor)
 Nanolab (1st floor)
 MSA (2nd Floor)
 Environmental Laboratory (2nd Floor)
 Ground floor kitchen
 Foyer
 3rd Foor – Kitchenette
Please report any used items to the designated person in charge who is responsible for monitoring
the contents and ensuring their replacement.
Further Treatment / Incident Report Forms
 Staff may refer students to the Student Health Centre in DIT, Aungier Street at 01 402 3051
or contact the Emergency Services on 112 / 0999 if an incident is urgent
 Incident Report forms are available from the Foyer. When completed and signed the top
white copy should be sent the DIT Health & Safety Officer
 An Occupational Health Officer (Yvonne McArdle) is available at 087 9809135 weekdays
9:00am – 5:00 pm to deal with the occupational health, safety and welfare needs of all staff
and students and to provide a backup first-aid service
INCIDENT REPORTING AND INVESTIGATION
The Institute has a statutory duty to record all incidents and report certain types of incidents and
dangerous occurrences to the Health and Safety Authority (HSA). Therefore, all incidents resulting in
personal injury, damage to property, dangerous occurrences or near miss e.g. must be reported
immediately to your Manager/Supervisor.
The incident report form must be forwarded to the Health & Safety Officer within 24 hours of the
incident occurring or as soon as possible. Incident report forms are available at the front
desk/reception area.
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Safety Statement, FOCAS Research Institute
HAZARD REPORTING
DIT recognises the part that its staff/students/visitors and contractors/service providers have to
play in the reporting of hazards in the workplace. There is a report form to formally identify and
report hazards. If the hazard is a structural issue, it should be reported immediately to the Head or
Administrator of the FOCAS Research Institute and if it is an operational safety issue, it should be
reported to local management using the Institute’s Hazard Report Form available on the health and
safety website.
MANAGEMENT OF CONTRACTORS/SERVICE PROVIDERS
All work undertaken by outside contractors/service providers on behalf of the FOCAS Research
Institute must be carried out under a Buildings Office ‘Permit to Work’.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
It is the policy of DIT to eliminate all hazards where reasonably practicable. DIT will assess what
PPE appropriate to the task/work environment is required only as a last resort when further risk
reduction is not feasible.
All PPE and safety equipment purchased by the FOCAS Research Institute must be of approved
standards and comply with relevant EC Directives regarding design and manufacture. Defects shall
be reported to Laboratory Co-ordinators or Supervisors in Group Laboratories or FOCAS Technical
personnel in FOCAS Core laboratories.
The various areas where PPE must be worn are outlined in the risk assessments. This is further
complemented by signage. PPE shall be provided and must be worn in designated areas and whilst
carrying out specific tasks, based on the risk assessments.
All PPE must be appropriate for the risks involved without it leading to increased risk. It should be
chosen based on assessment and in consultation with staff members. The PPE should be used only
for the purpose specified and where it is necessary to wear simultaneously more than one item of
PPE, they must be compatible with each other and continue to be effective against the risks
involved. Personnel should report to the Laboratory Co-ordinators or Supervisors in Group
Laboratories or FOCAS Technical personnel in FOCAS Core laboratories immediately when the
PPE is faulty or defective or if they have any medical condition that may affect the correct use of the
PPE.
PPE should be of a type suitable for the conditions in the workplace and take account of the user’s
state of health. It is in principle intended for one’s personal use only, however if it is necessary for
an item of PPE to be worn or used by more than one person, measures should be taken to ensure
that it does not create any health or hygiene problems for the users. The supply, issue and record of
all PPE is the responsibility of Laboratory Co-ordinators or Supervisors in Group Laboratories or
FOCAS Technical personnel in FOCAS Core laboratories. Employees and students must be
informed of all risks they are being protected from, instructed on the use of the PPE and given
adequate information, training and demonstration in the wearing of such equipment and the level of
protection afforded by its use. Every person provided with PPE must take reasonable care of such
equipment and must make proper use of it where there is a foreseeable risk of injury and where they
have been instructed to do so. They must also ensure that it is returned to storage subsequent to use.
Supervision and monitoring are required to ensure PPE is used/worn by the Laboratory Co-
21 | P a g e
Safety Statement, FOCAS Research Institute
ordinators or Supervisors in Group Laboratories or FOCAS Technical personnel in FOCAS Core
laboratories.
Personnel shall inform any person in the area including contractors/service providers, students and
visitors of the statutory and local policies in place with regard to PPE.
It is the responsibility of Laboratory Co-ordinators or Supervisors in Group Laboratories or FOCAS
Technical personnel in FOCAS Core laboratories to select appropriate PPE and supervise students
to ensure they wear it. Contaminated PPE should remain in the work area and not be worn into any
"clean" areas such as offices or canteen. PPE that is contaminated must be discarded as chemical
waste or decontaminated prior to routine laundering.
PPE should be specified within the risk assessments where required.
Gloves
The hazards of the materials that will be used are evaluated prior to selecting gloves. Nitrile
examination gloves are appropriate for most routine work. These gloves are single-use only; they
cannot be washed and reused. Gloves must be checked for holes or tears. Gloves must be selected
with the agreement of the laboratory co-ordinator.
Respiratory Protection
Respiratory protection may be necessary if aerosol generation cannot be prevented or contained by
other means.
Eye and Face Protection
Safety glasses must have side shields. Chemical splash goggles may be necessary if the work involves
chemicals. A face shield may be necessary in addition to the safety glasses or goggles if the potential
for splashing, spraying, or aerosol generation exists.
Laboratory Clothing
Shorts, sandals, and open-toed shoes should not be worn in the laboratory. Howie-style laboratory
coats must be worn and buttoned, to protect clothing from potential contamination. Lab coat sleeves
should be long enough to enable the wearer to overlap the glove cuffs with the sleeves. The laundry
of lab coats is the responsibility of each individual. Once a lab coat is contaminated it should
immediately be changed for a clean coat. Where head scarves are worn, they must be tight-fitting to
the head.
ERGONOMICS
All new equipment and machines, tools, work methods, work procedures and workstations should be
assessed for ergonomic hazards prior to being brought into use. The Health & Safety Officer should
be informed of the risk assessment process and will advise of competent people to assist with the
risk assessment.
It is the responsibility of the Head of the FOCAS Research Institute to ensure that all information on
ergonomic controls is communicated to employees and students via circulars, team briefings or other
means. He should also ensure that all problems identified are addressed and brought to the attention
of the Health & Safety Officer.
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Safety Statement, FOCAS Research Institute
WELFARE PROVISIONS
In accordance with legislation, Dublin Institute of Technology is committed to providing welfare
facilities which are available to all staff which include the following:
 Adequate and suitable sanitary and washing and drying facilities with hot and cold running
water maintained in a clean and hygienic condition
 Adequate number of lavatories and washbasins with hot and cold running water
 An adequate supply of potable drinking water at suitable points conveniently accessible to all
employees, tested by the Buildings Office
 Suitable facilities for sitting/other ergonomic support, in the case where work can be done in
a seated position
 Easily accessible rest rooms/areas with seats with backs
 Adequate ventilation, temperature and lighting
 Fire detection and fire fighting equipment
 Emergency routes and exits
 Clean and well maintained interior walls, floors and traffic routes
 Rest facilities for pregnant ladies or breastfeeding mothers are available in Room 225, Kevin
Street



Everyone is obliged to care for these facilities and must not misuse them. All welfare
provisions should be maintained in a clean safe condition
Arrangements for regular cleaning of premises and removal of waste should be made by the
local Building Maintenance Manager. Cleaning and waste disposal are managed by Noonan
Cleaners. Arrangements for cleaning and waste disposal is outlined in the risk assessments
below
Drinking water is available to all personnel on all floors of the building in the form of water
fountains and kitchen
SENSITIVE WORK GROUPS
Protection of Children and Young Persons
In cases where children must be present on Institute premises and therefore affected by our
acts/omissions, sufficient notification must be given to the Health & Safety Office by the DIT host
representative, of the situation, so that an appropriate risk assessment may be carried out. When on
DIT property, the parents/guardians/host representative charged with responsibility for bringing the
child onsite, must be responsible for that child and ensure that at all times they are supervised and
protected from activities, processes, equipment, machinery, agents etc.
All staff must familiarise themselves with the DIT Child Protection Policy. (DIT HR website)
Pregnant Post-Natal and Breastfeeding Employees/Students
The Safety, Health and Welfare at Work (General Application) Regulations 2007, places a duty on employers
to assess the risks to determine any possible effects on new/expectant mothers resulting from any
activity at the place of work.


Each risk assessment will identify hazards in the workplace that could pose a health and
safety risk to new and expectant mothers
Where the assessment reveals a risk, then appropriate preventive or protective measures will
be taken.
23 | P a g e
Safety Statement, FOCAS Research Institute



Pregnant employees/students should advise their Line Manager and the DIT Health &
Safety Office of their condition as soon as they are aware they are pregnant so that a
confidential pregnancy risk assessment may be carried out
Risk assessments are carried out by the Occupational Health Officer and the Line
Manager/Supervisor or a representative from the area (where applicable)
On returning to work/college any new mothers who are breastfeeding and require facilities
should contact the Health & Safety Office
LONE AND OUT OF HOURS ACCESS
This refers to working in DIT buildings (VPN access is authorised through Line Management).
Lone working/out of hours access takes place in the FOCAS Research Institute as per the policies
and procedures of the FOCAS Research Institute. See out of hour access and policies in appendix 3.
TRIPS/TRAVEL
Field trip risk assessment (see appendix 6)
Trips that take place to Schools. Staff must complete a risk assessment prior to trips. All trips and
travel proposals must have a risk assessment completed prior to the event.
STAFF/STUDENTS WITH DISABILITIES
When a disability is notified to the Disaibility Service, Health & Safety Office or the FOCAS
Research Institute, specific risk assessments will be completed to ensure that the health and safety
needs of staff and students with permanent/temporary disabilities are taken into account.
Preventative and proactive measures will be put in place following the risk assessment if specific
hazards are identified. Personal emergency egress plans (PEEPs) will also be prepared if required.
The Disability Liaison Officer will provide specialist and competent advice and liaise with the Health
& Safety Officer, Occupational Health Officers, Head, FOCAS Research Institute and Building
Maintenance Manager. The onus is on visitors with a disability to notify the FOCAS personnel they
are visiting of any disability, such that they may be able to assist in evacuation if required.
Please ensure all personnel are familiar with the procedure and are referred to relevant services where
necessary.
HEALTH SURVEILLANCE
Risk assessments will determine if health surveillance is required. Health Surveillance is made
available to all personnel appropriate to the health and safety risks present and facilitated by the
Health & Safety Office. In certain circumstances, personnel may be referred to our external
Occupational Health Physician for a health assessment in relation to their work/studies to ensure
that we can put in place any additional corrective action if required.
Eye tests are available for regular visual display unit users at the National Optometry Centre (NOC).
Please familiarise yourself with the eye test policy which is available on the health and safety website.
Persons who require glasses are required to have prescription safety glasses which are provided
through the NOC.
24 | P a g e
Safety Statement, FOCAS Research Institute
WORKPLACE DRUGS, INTOXICANTS AND ALCOHOL
An employee/student must ensure that he or she is not under the influence of an intoxicant to the
extent that he or she is in such a state as to endanger his or her own safety, health or welfare or that
of any other person. Contraventions will be dealt with as per DIT disciplinary procedures.
DIGNITY AT
PROCEDURES
WORK
ANTI
BULLYING
&
HARASSMENT
POLICY
AND
The Institute’s Dignity at Work Anti Bullying & Harassment Policy and Procedures deals with
complaints against members of staff in the workplace which also includes work associated events
such as meetings, conferences and work related social events, whether on the premises or off
site. Bullying or harassment of staff/students will not be tolerated. Please ensure that all staff are
familiar with the relevant policy/procedure.
STRESS
The risk assessment will identify any areas where work-related stress is a hazard and controls will be
implemented to eliminate this hazard. The Human Resources department should be consulted
immediately by the Head of the FOCAS Research Institute if an issue regarding stress is highlighted
by any personnel or a medical certificate. An Employee Assistance Programme (EAP) is available to
all staff. Students should liaise with their supervisors in relation to issues regarding stress. Students
may also seek assistance from the Student Health Centre and Student Counselling Service.
AUDIT, REVIEW AND COMMUNICATION
The FOCAS Research Institute ensures that periodic health and safety audits are completed and a
review of all Safety Statements and documentation takes place. This will be approved by DIT SLT
Health and Safety Sub-Committee. All changes will be communicated to all staff, students, visitors
and contractors/service providers. The most recent revision of all Safety Statements will be available
on the DIT safety website and from the FOCAS Research Institute Administrator.
DOCUMENT CONTROL
This document is a controlled document and as such any updates, review and distribution will be in
accordance with DIT’s standards for such documents. Only controlled copies will be updated when
required.
The Head of the FOCAS Research Institute will issue new documents after appropriate consultation
and agreement with relevant parties.
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Safety Statement, FOCAS Research Institute
HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL MEASURES
It is the policy of the Institute to identify hazards in the workplace, assess the risk to safety and
health and control these risks as far as is reasonably practicable.
The Framework Safety Statement outlines the generic hazards which have been identified and the
control measures that are in place.
It is incumbent on those responsible for managing their areas of work, at all levels, not
merely to observe the arrangements described in the Framework Safety Statement, but to
assess their applicability within their area of authority and where necessary to refine and
extend them to deal with particular local situations. The management of the Dublin Institute
of Technology is committed to ongoing identification of hazards, assessment of the
appropriate risks and the introduction of controls to deal with them. Management at all
levels have a responsibility to apply this principle within their area of authority.
Personnel are encouraged to become involved and participate in safety, health & welfare issues. In
particular, they are encouraged to identify any potential hazards which may exist, and to ensure that a
risk assessment is carried out.
Hazard inspections will be carried out periodically to ensure that the information is updated, controls
are adequate and where necessary the risks are reassessed.
A “hazard” is taken to mean “any substance, article, material or practice which has the potential to
cause harm to the safety, health or welfare of staff, students, visitors, contractors/service providers in
DIT”. Hazards may be classified as:





Physical
Chemical
Biological
Operational
Human Factors
“Risk” is a measure of the probability of the event occurring and the severity and extent of the
injury, ill health or damage it may cause if it did occur.
Risks may be classified as:



High
Medium
Low
High
Medium
Low
Occurrence is probable, and could cause a fatality, serious injury or serious ill health
to an individual or group of people.
Occurrence is possible and could cause injury or ill health to an individual or a small
group of people.
Occurrence is possible but unlikely, only minor injury would be caused and would
probably be limited to a single individual.
The classification of hazards should be used to develop the priority of control measures, remedial
actions, and the allocation of resources. As a general rule, the control measures will seek to eliminate
any risk classified as high and reduce the potential of risks classified as medium or low.
26 | P a g e
Safety Statement, FOCAS Research Institute
Risk control measures are a combination of:
Elimination
Substitution
Isolation
Engineering
Procedure
Personal Protection
Where the hazard is removed
Where the hazard is exchanged for one of lesser classification
Where the hazard is contained (e.g. Enclosures, guards etc.)
Where common systems are used to protect all exposed to risk (e.g.
Fire alarms, ventilation systems etc.)
Where procedural controls are used. This will include procedures
such as Standard Operating Procedures and training and the
provision of information may apply to any and all of the above
control measures
Whereby the above means, the risk cannot be reasonably be reduced
further, but an unacceptable level of risk remains, the team members
are individually protected from the risk
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Safety Statement, FOCAS Research Institute
Risk Assessments for FOCAS Research Institute
PHYSICAL
Ref
Hazard
FIRE
Emergency
Response &
Evacuation
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 People with
disabilities
Hazard Potential &
Consequences
 Staff unfamiliar with
evacuation procedure
 Lack of evacuation
drills
 Use of naked flames
 Improper storage of
flammable or
combustible materials
 Smoking
 Faulty electrics
 Inadequate emergency
equipment
 Misuse of equipment
 Gas leak
Control Measures
Current Controls
 Staff trained in ERT
 Sufficient firefighting
equipment available
(break glass units,
extinguishers, fire
blanket)
 Firefighting equipment
and detection systems
maintained and tested
 Evacuation signage in
place
 Emergency and first-aid
procedures posted
 Good housekeeping
standards maintained
 Several means of escape
present and known to
occupants
 Evacuation procedure
practiced each semester
 Assembly point known
to occupants
 Occupants escort visitors
out
Further
Actions Required
Risk
H/M/L
Person(s)
Responsible
Target Date /
Status
 Maintain current
controls
 Reduce fire load,
especially of paper,
in offices
With
current
controls:
L
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
DIT Buildings
Office
28 | P a g e
Safety Statement, FOCAS Research Institute
 All exits are clear and
free from obstructions
 All personnel act as
evacuation marshals
 No smoking policy in
place
 Scheduled maintenance
of buildings services
(heating, electricity,
ventilation etc.) takes
place
 Hot work permit system
in place where needed
 Compliance with
building regulations
 Site-specific Emergency
Manuals available
 Fire blankets available in
each lab
 Appropriate protocols
for chemical storage
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Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Manual
Handling
Examples:
Moving
hazardous
materials,
substances,
apparatus,
furniture, audio
visual e.g. lab
books, manuals
and gas
cylinders etc.
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 People with
disabilities
Hazard Potential &
Consequences
 Manual Handlingrelated injuries, e.g.
back injury
 Slips, trips, falls
 Contact with
hazardous materials,
substances etc.
Control Measures
Current Controls
 All personnel compliant
with and adhere to
mandatory manual
handling training
 Trolleys, stools available
for staff
 Manual handling risk
assessments available to
all staff, contact local
Occupational Health
Officer
 PPE used/worn where
necessary
 Good housekeeping
 Suitable environment
 Implement team lifting
were required
 Adequate lighting
maintained
 Report issues to Line
manager
 Items not stored above
shoulder height
 Lift used instead of stairs
Further
Actions Required
 Refresher training to
be carried out where
necessary
 Implement manual
handling training
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
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Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Work
Equipment,
Machinery &
Tools
See Specific
Hazards Risk
Assessments
Hazard Potential &
Consequences
 See SPECIFIC
EQUIPMENT RISK
ASSESSMENTS
 Noise
 Vibration
 Entanglement/
crushing
 Electrics
 Fumes/ dust
 Contact with moving
parts
Control Measures
Current Controls
 Guards in place
 SOP in use and
maintenance
 Training given and
records kept
 Service and maintenance
 Signage in place
 Supervision of students
 Visual check before use
 Report defects to FOCAS
technical staff/Laboratory
Co-ordinator/Supervisor
 Emergency stop
 PPE worn/used
 Follow manufacturer’s
instructions
 Shut down after use and
end of day
 CE mark or equivalent
mark as minimum
 Damaged equipment
marked and taken out of
service
Further
Actions Required
 Maintain current
controls
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
31 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard Potential &
Consequences
Hazard
Portable
Appliances
Handheld
Equipment
e.g. Laptops
&
 Entanglement/
crushing
 Electrics
 Fumes/dust
 Slips, trips and falls
from cables
 See also Ergonomics
Control Measures
Current Controls
 Service and maintenance
(PAT) where required
 Visual check before use
 Report defects to FOCAS
technical staff/Laboratory
Co-ordinator/Supervisor
 CE mark
 Shut down after use and
end of day
 Follow manufacturer’s
instructions
Further
Actions Required
 Maintain current
controls
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
32 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Control Measures
Hazard Potential &
Consequences
Hazard
Noise

Examples:
 Fumehood
fan
 Q Sun

Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities



Hearing loss /
damage
Disruption/
distraction
Interference with
communications and
warning signals
Fatigue
Tinnitus
Current Controls






Exposure times very
short
Noise <80dB
Monitoring can be
carried out by the DIT
Health & Safety Office
where need arises
Engineering controls
Information and training
provided to staff and
students
Follow manufacturer’s
instructions
Further
Actions Required
 Contact DIT Health
& Safety Office
where circumstances
change / monitoring
is required
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
33 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard Potential &
Consequences
Hazard
Structural:
Floors
Walls
Ceilings
Doors
Fixed Shelving
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities




Personal Injury
Slips, Trips and Falls
Collapse
Trapping
Control Measures
Current Controls
 Building appears to be
structurally sound
 Defects and hazards are
reported to the Buildings
Office through online
hazard reporting
 Doors open and close
safely
Further
Actions Required
 Remove any material
that blocks vision
panels on doors
 Replace ceiling tiles
that are missing
 Repair
loose/missing door
handles
 Repair door locks
 Contact Buildings
Office if problems
arise
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
34 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard Potential &
Consequences
Hazard
Slips, Trips &
Falls
Most flooring in
FOCAS
Research
Institute is
carpet e.g.
offices; or
Linoleum e.g.
present in labs
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities




Slips, trips and falls
Uneven surfaces
Wet floor conditions
Raised obstacles
Control Measures
Current Controls
 All routes kept clear and
unobstructed
 SOP for cleaning – floors
generally cleaned early
morning See Noonan
risk assessment
 Use of warning signage
where appropriate
 Hazards are reported
 Changes in floor levels
identified and marked
 Door mats provided at
entrance (main entrance)
 SOP for spillages
 Handrail on steps/stairs
 Stair nosing fitted with
anti slip finish
 Adequate lighting
 Good housekeeping
 Retort stands stored
above waist height
Further
Actions Required
 Cables to be
positioned/fixed so
as to avoid slips,
trips or falls
 Fire load to be
reduced (especially
of paper) in offices
 Housekeeping to be
improved
 Maintain current
controls
 Buildings Office to
ensure upkeep and
maintenance of
internal and external
access and egress
routes e.g. walkways,
paths, driveways,
floors, corridors,
steps and stairs
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
35 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard Potential &
Consequences
Hazard
Access and
Egress
Opening Times:
24hr Access
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities





Security threats
Threats from public
Violence / Assault
Unwanted visitors
Unauthorised access
Control Measures
Current Controls
 CCTV in place
 Suspicious activity
reported to Head of the
FOCAS Research
Institute and/or
Administration
 ERT covers procedure
for suspicious activity
 Good housekeeping
Laboratories
 Undergraduate students
are not permitted to enter
labs without a staff
member/Supervisor
 Appropriate signage on
lab doors where
hazardous substances are
in use/stored
Further
Actions Required
 Report suspicious
activity to FOCAS
Head, or
Administration or
Gardaí immediately
 All substances
should be put away
as soon as possible
where practicable
and necessary
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
36 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Photocopiers &
Printers
Shared staff
printers and
photocopiers
available in
various offices
Who is harmed:
 Staff members
 Visitors
 Contractors
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Changing toner etc.:
chemical contact
 Clearing jams: burns
 Not wearing gloves
 Not turning off
electrical supply
 Incorrect disposal
 Personal injury
 Lack of information /
training
Control Measures
Further
Actions Required
Current Controls
 Toner / print cartridges
changed by staff
members who wash
hands after use
 Follow instructions on
printer when clearing
jams
 Disposal as per
manufacturer’s directions
 Maintenance by DIT IS
where required
 Correct disposal of waste
cartridges
 Follow manufacturer’s
instructions



Maintain standards
Gloves to be
supplied and worn
while changing
toner
Power must be
turned
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT IS
37 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Ergonomics:
Office
Workstation

/ 


Who is harmed: 
 Staff members 
 Visitors
 Contractors
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
MSD’s
Upper limb disorders
Poor posture
Back problems
Fatigue
Slips, trips and falls
Control Measures
Current Controls
 Online eLearning
programme available
 Workstation risk
assessments and
information and training
available from the Health
& Safety Office on
request
 Contact OHO if risk
assessments are required
 Eye tests available to staff
from NOC
 Adequate services
(heating, lighting
ventilation) in place
 Follow manufacturer’s
instructions when using
equipment
Further
Actions Required
 Maintain standards
 Housekeeping to
be improved
 Good cable
management
required
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Health &
Safety Office
38 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Hot Surfaces /
Liquids / Solids
E.g. Hot plates;
Cups of hot
beverages
Please see
Specific
Hazards Risk
Assessment
Control Measures
Hazard Potential &
Consequences




Contact burns
Scalds
Spillage
Exposure to
hazardous chemicals
and substances
Further
Actions Required
Current Controls





Notify cleaners of
spillages
Spillages cleaned up
immediately
SOP in place for
spillages: Noonan
Wet floor signage
available for spillages
SOP available for
Spillages

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Noonan
Cleaners
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
39 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Pressure
Systems
Examples
 Gas cylinders
Please see Gas
and Specific
Hazards Risk
Assessment
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Control Measures
Hazard Potential &
Consequences





Contact burn
Personal injury
Explosion
Spillage
Release of steam/
fluid / air
Further
Actions Required
Current Controls









SOP in place
Service and maintenance
Training provided to
staff
Defects are reported
PPE worn/used
First-aid kit available
Signage in place where
required
Follow manufacturer’s
instructions
Certificate of test
examination

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
40 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Services:
Heating
Gas fired central
heating in place
throughout the
FOCAS
Research
Institute
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Environment too hot
or cold
 Electrical hazards
 Misuse of portable
heaters
 Leaks
 Fire
 Burns
 Carbon monoxide
poisoning
Control Measures
Further
Actions Required
Current Controls
 Electrics appear to be up
to standard
 Cables neatly positioned
 Contact Head and/or
Administration, FOCAS
Research Institute if
problems or defects arise
 Service and maintenance
carried out by competent
person
 Combustible materials
kept away from heat
source
 Heat source kept clear
and free from obstruction
 Environmental
monitoring from the
Health & Safety Office
on request
 Adequate ventilation by
openable windows and
AC system


Maintain standards
Reduce fire load,
especially paper, in
offices
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
41 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Lighting
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Inadequate lighting
 Glare
 Slips, trips, falls
Control Measures
Further
Actions Required
Current Controls
 Light switches easily
accessible (height)
 Adequate lighting in
place
 Defects are reported to
Head and/or
Administration, FOCAS
Research Institute
 Protective coverings in
place where required
 Environmental
monitoring available
from the Health & Safety
Office on request
 Service and maintenance
carried out by competent
person


Maintain standards
Replace missing
bulbs and flickering
lights
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
42 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Hazard Potential &
Consequences
Ventilation and  Environment too hot
temperature
or cold
 Inadequate ventilation
 Falls from heights
Who is harmed:
from windows
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Control Measures
Further
Actions Required
Current Controls
 All windows openable
 Safety catches in place
where required
 Blinds in place and in
working order where
required
 Suitable equipment
available for the opening
and closing of windows
 Defects are reported to
Head and/or
Administration, FOCAS
Research Institute
 Service and maintenance
of ventilation system
carried out by competent
person
 Office temperature of at
least 17.5oC (after one
hour of work)
 Environmental
monitoring from the
Health & Safety Office
on request

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
43 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Electricity



Who is harmed:

 Staff members

 Students

 Visitors

 Contractors

 Young
persons

 Pregnant
women
 Postgraduates 

 People with
disabilities

Hazard Potential &
Consequences
Electric shock
Electrocution
Ignition source
Fire
Explosion
Death
Electrical arcing
Damaged electrical
equipment
Use of faulty
equipment
Contact with live parts
Unmarked distribution
boards
Inadequate electrical
installations
Control Measures
Further
Actions Required
Current Controls
 Sufficient numbers of
electrical sockets
 Electric leads not trailing
and good cable
management
 Sockets are not
overloaded
 Competent person to
carry out repairs / works
 All works servicing and
testing is carried out as
per regulations
 Shut down when not in
use and end of day
 Contact Head and/or
Administration, FOCAS
Research Institute if
problems arise
 Adequate protection for
circuit boards,
distribution boards etc.
 Report defects, take
equipment out of use
 Good housekeeping

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
44 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard
Class 3B Lasers
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Control Measures
Hazard Potential &
Consequences



Skin injury
Eye injury
Unauthorised access
Current Controls






SOP in place for use
Beams are horizontal
Information and training
Signage on door where
required
No personal jewellery
permitted
Safety goggles provided
Further
Actions Required
Risk
H/M/L
(with
controls)
With
current
controls:
M
With
Actions
applied:
M
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Manager, IEO
45 | P a g e
Safety Statement, FOCAS Research Institute
PHYSICAL
Ref
Hazard Potential &
Consequences
Hazard
Construction
Maintenance
Work
/ 
Examples:
 Noonan
Cleaners
 Building
contractors
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities

Unfamiliar with DIT
buildings and safety
procedures
Injury to contractors,
staff, students,
members of the
public
Control Measures
Further
Actions Required
Current Controls
 Buildings Office control
all contractors and send
communication to staff
regarding works
 Sign in required
 Compliance with DIT
code of practice for
contractors
 Signage in place
 eLearning completed
before contractors arrive
on DIT premises
including the need for
PPE in laboratories
 DIT Contractor safety
badge issued and worn
 Risk assessment and
method statements
completed and submitted
to the Buildings Office
 Good housekeeping
standards maintained
 Areas of works cordoned
off


Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
DIT Buildings
Office
Ongoing
With
Actions
applied:
L
46 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Hazard Potential &
Consequences
Control Measures
Current Controls
Further
Actions Required
Risk
H/M/L
(with
controls)
Person(s)
Responsible
Target Date /
Status
Work Activities
/ Processes
Please see
Specific
Hazards Risk
Assessments
47 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard Potential &
Consequences
Hazard
Housekeeping
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities





Slips, trips and falls
Increased fire load
Falling objects
Collisions
Spillages
Control Measures
Further
Actions Required
Current Controls
 Equipment stored on
suitable shelving/in
suitable cabinets /
containers etc.
 Fire load kept to a
minimum
 All routes kept clear and
unobstructed
 Wet floor signs in place
when required
 Spillages cleaned up
immediately with spill kit
 Adequate lighting in place
 Adequate waste disposal
 Designated chemical
stores and equipment
stores in place
 See controls for slips,
trips & falls also
 Spillages SOP in place
Appendix 5
 See Spillages also


Maintain standards
Reduce fire load,
especially of paper,
in offices
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
48 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Cleaning
Cleaning is
undertaken by
Noonan
Cleaners
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Lack of cleanliness or
hygiene
 Manual handling
injury
 Exposure to
hazardous substances
 Spillages: slips, trips
and falls
 Lack of/inappropriate
PPE
Control Measures
Further
Actions Required
Current Controls
 Noonan’s clean floors of
laboratories; mostly when
building is unoccupied
 PPE used/worn where
required
 Materials and containers
adequately labeled
 Training and information
(chemicals)
 Wet floor signage in place
when required
 Adequate and designated
storage area for cleaning
materials and equipment
 Use of appropriate
cleaning equipment
 Report defects and
hazards
 Manual handling training
completed and
implemented

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
Noonan
Cleaners
Ongoing
With
Actions
applied:
L
49 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard Potential &
Consequences
Hazard
Waste Disposal
& Removal:
General
Removal of
waste by
Noonan
Cleaners usually
during cleaning
Please see also
Chemical &
Clinical Waste
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities








Waste accumulation
Fire
Sharps injuries
Exposure to bodily
fluids
Manual handling
injury
Exposure to
hazardous substances
Spillages: slips, trips
and falls
Lack of/inappropriate
PPE
Control Measures
Further
Actions Required
Current Controls
 Recycling bins available:
paper, shredding etc.
 See Noonan SOP & risk
assessment
 General waste segregated
by Thorntons
 Waste removed on a
regular basis
 PPE worn/used by
Noonan Cleaners
 Instruction and training
given to operators
 Labeling of waste where
necessary
 Designate waste storage
area present
 Manual handling training
completed/implemented
 Equipment for transport
of waste e.g. trolleys
 See Chemical & Clinical
Waste
 DIT policy in place: Safe
Handling of Sharps &
Needle Sticks Policy

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
Noonan
Cleaners
Ongoing
With
Actions
applied:
L
50 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Signage and
Documentation
Please see
Specific
Hazards Risk
Assessments
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Lack of knowledge
regarding safety
procedures
Control Measures
Current Controls
Signage in place includes:
 Signage on lab doors as
per hazards: chemical,
gas, laser, radiation etc.
 ‘No entry’ signage where
required
 PPE signage where
required
 Emergency Exit
 Emergency First-aid
 Evacuation plan
 Safety Notice points
 Fire Action Notice Points
 No Smoking
Other:
 Emergency contact
numbers in each
laboratory
 Safety booklets/safety
wallet cards available
 Defects reported to
FOCAS
Management/Administra
tion
Further
Actions Required
 Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
51 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Incidents
Hazard
Reporting
First-aid
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Lack of first-aid
supplies
 Lack of trained firstaiders
 Lack of knowledge of
procedure in the event
of an incident
 No reporting of
incident(s)
 No reporting of
hazards
Control Measures
Current Controls
Each lab has:
 First-aid kit
 Staff trained in first-aid
 Emergency contact numbers
 Emergency first-aid
procedure posted
Front desk/Reception:
 Incident report book
 AED & first-aid kit
 Emergency contact numbers
Further
Actions Required
 Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
General:
 All incidents are reported
immediately and an incident
report form completed
 First-aid supplies available
from OHO on request
 List of trained first-aiders &
AED users available on the
DIT website
http://www.dit.ie/safewor
k
52 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Use of Ladders
/ Working at
Height
Control Measures
Hazard Potential &
Consequences

N/A
Further
Actions Required
Current Controls

N/A

N/A
Risk
H/M/L
(with
controls)
 N/A
Person(s)
Responsible

N/A
Target Date /
Status

N/A
FOCAS
Personnel are
not normally
required to use
ladders/work at
height
53 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Lone Working/
Out of Hours
Access
Control Measures
Hazard Potential &
Consequences



Violence
Inability to make
contact in the event
of an emergency etc.
Unauthorised access
Current Controls







Swipe card system in

place
All personnel with
access to the FOCAS
Research Institute are
required to have first
aid, manual handling and
emergency response
training
DIT Policy in place
Risk assessment carried
out and control
measures implemented
Buddy system in place
Structural and security
controls for safe access
and egress
Mandatory training
completed
Further
Actions Required
Periodic Review of
FOCAS Access
policy and
procedures
(Appendix 3)
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
54 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard Potential &
Consequences
Hazard
Excursions
Who is harmed:
 Staff members
 Students
 Visitors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities










Injuries
Medical emergencies
Accidents and
incidents
Missing persons
Substance abuse
Road Traffic
Accidents
Inclement weather
Chemical hazards
Biological hazards
Human Factors
Control Measures
Further
Actions Required
Current Controls
 DIT excursion risk
assessment in place
 DIT excursion guidelines
in place
 Separate excursion risk
assessment template
completed for each trip
and control measures
implemented
 Information provided to
trip participants
 Elearning programme
available to participants
on request: Contact
OHO


Maintain standards
Ensure risk
assessments are
carried out for each
trip
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Health &
Safety Office
Risk
Assessment
form
available in
Appendix 6
55 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard Potential &
Consequences
Hazard
Work Placement


Who is harmed:
 Staff members
 Students
 Visitors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities

Injuries
Accidents and
incidents
Lack of familiarity
with work
environment and
work practices
Control Measures
Further
Actions Required
Current Controls
 Risk assessment carried
out and control measures
implemented
 Work placement
factsheets provided to
participants: contact the
Health & Safety Office
 Pre-placement induction
safety talks: contact the
Health & Safety Office
 Guidance notes available
to students
 All incidents are reported
to DIT
 Insurance cover provided
 Training and supervision
given to students where
required


Maintain standards
Ensure risk
assessments are
carried out for
work placement
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Health &
Safety Office
56 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard Potential &
Consequences
Hazard
Events Hosting


Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities

Injuries
Accidents and
incidents
Unfamiliar with DIT
premises and
emergency plans
Control Measures
Further
Actions Required
Current Controls
 Risk assessment carried
out and control measures
implemented
 Emergency plans in place
as per risk assessment
 Report all incidents and
accidents to DIT


Maintain standards
Ensure risk
assessments are
carried out for all
work placements
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
57 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Conferences
Seminars
/ 



Who is harmed: 





Staff members
Students
Visitors
Contractors
Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
Travel to and from
Road traffic accidents
Unfamiliar with venue
Medical emergency
Missing persons
Control Measures
Further
Actions Required
Current Controls
 Taxi vouchers available to
staff
 Staff obey rules of the
road if driving or cycling
 Adequate insurance, tax
and NCT on vehicles
used for transport
 Familiarise yourself with
local emergency
procedures and first-aid
arrangements
 Report defects and
incidents to venue
management or Gardaí
where necessary
 Approval sought from
Line Manager as per DIT
procedures

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
58 | P a g e
Safety Statement, FOCAS Research Institute
OPERATIONAL
Ref
Hazard
Storage: General
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Explosion, fire,
various reactions as a
result of
improper/incorrect
storage of chemicals
 Inadequate storage
 Improper storage
 Inadequate space for
safe manual handling
 Poor housekeeping
 Slips, trips and falls
 Unsafe access and
egress
 Inadequate lighting
and/or ventilation
Control Measures
Further
Actions Required
Current Controls
 Only competent personnel
enter storage areas
 Safe access and egress
 Storage avoided above
shoulder height where
possible
 Items stored appropriately
and segregated where required
 Storage cabinets/units secure
and fit for purpose
 Locking system in place for
storage cabinets/units
 Step ladder available for
accessing higher shelving
units
 Staff trained in manual
handling and apply training:
see ‘Manual Handling’ also
 Appropriate signage in place
 Items not stored in walkways
 Defects reported immediately
 Adequate lighting and
ventilation in place

Maintain
standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
59 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Sensitive Work
Groups:
Pregnant
Employees
/Students &
Nursing
Mothers
Hazard Potential &
Consequences
 Harm to Mother,
unborn child or
breastfeeding baby
 Physical risks
 Chemical risks
Control Measures
Further
Actions Required
Current Controls
 Risk assessment carried
out for pregnant
employees/students and
control measures
implemented as identified
and necessary by Health
& Safety Office
 Risk assessment will be
completed in conjunction
with the Line
Manager/Supervisor
from the relevant area
necessary
 Room available (Room
225, DIT, Kevin Street)
available for resting,
breastfeeding and
expressing milk
 Follow medical advice

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Health &
Safety Office
60 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Sensitive Work
Groups:
Young Persons
(on premises)
Circumstances
include:
 Transition
Year Students
 Event
attendees
Hazard Potential &
Consequences
 Injuries
 Accidents and
incidents
 Lack of training and
experience
 Lack of familiarity with
DIT work
environment, work
practices and
emergency plans
 Physical risks
 Chemical risks
 Biological risks
 Hours of work
Control Measures
Further
Actions Required
Current Controls
 General induction
process given by
Function
 Induction available from
the Health & Safety
Office on request
 Elearning available from
Health & Safety Office
 Training and supervision
given
 DIT Child Protection
Policy in place
 DIT emergency plans in
place
 All incidents are reported
to DIT
 Student support services
available
 Garda vetting in place

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Event
Organisers
Academic
Supervisors
DIT Health &
Safety Office
61 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Sensitive Work
Groups:
People with
Disabilities
Hazard Potential &
Consequences
 Lack of access/egress
 Difficulty with
evacuation
 No risk assessment
(RA) completed
Control Measures
Further
Actions Required
Current Controls
 DIT Disability Office
send information to DIT
Health & Safety Office
 Risk Assessment carried
out by the Health &
Safety Office
 Personal Emergency
Egress Plan (PEEP)
completed where
necessary
 Reasonable
accommodation
identified in risk
assessment
 Lift present and in
working order
 Disability Support
Service available
 Disabled toilet: ground
floor
 Induction/E learning
available from Health &
Safety Office on request

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
DIT Health &
Safety Office
62 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Sensitive Work
Groups:
New Recruits:
Full-time and
part-time staff
members




Control Measures
Further
Actions Required
Current Controls
Lack of experience
 Induction available (in
person or online) from
Lack of training
Staff Training &
Injuries
Development, including a
Accidents and
Health & Safety section
incidents
 Health & Safety E
 Lack of training and
learning available: contact
experience
the DIT Health & Safety
 Lack of familiarity with
Office
DIT work

Supervisor/Line Manager
environment, work
gives induction for
practices and
FOCAS Research
emergency plans
Institute




Maintain standards
FOCAS Research
Institute SOPs to
be communicated
to new recruits
Line
Manager/Supervis
or to give
induction for
Function
Mandatory training
to be completed as
soon as possible
after recruitment
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Academic
Supervisors
Research
Supervisors
63 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Sensitive Work
Groups:
Undergraduates
Control Measures
Hazard Potential &
Consequences




Lack of experience
Lack of training
Injuries
Accidents and
incidents
 Lack of familiarity with
DIT work
environment, work
practices and
emergency plans
Further
Actions Required
Current Controls








Induction available from
the DIT Health &
Safety Office on request
E learning available
from DIT Health &
Safety Office on request
Emergency procedures
in place for FOCAS
Research Institute
First-aid facilities
available
Safety induction given
by Supervisors where
required
Task-specific
instructions/
demonstrations
provided by Supervisors
where required
Supervision of students
by Academic staff
members
Student support services
available

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Academic
Supervisors
64 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Sensitive Work
Groups:
Postgraduates




Control Measures
Current Controls
Lack of experience
 Induction available (in
person or online) from
Lack of training
Staff Training &
Injuries
Development, including a
Accidents and
Health & Safety section
incidents
 Lack of familiarity with  Health & Safety
Elearning available:
DIT work
contact the DIT Health
environment, work
& Safety Office
practices and

FOCAS Research
emergency plans
Institute SOPs in place
 Remote working
 Training and supervision
in place by Academic
Supervisor
Further
Actions Required
 Maintain standards
 Academic Supervisor
to give induction for
FOCAS Research
Institute
 Mandatory training
to be completed as
soon as possible
after recruitment
 FOCAS Research
Institute SOPs to be
communicated to
new recruits
 Supervision of
postgraduates to be
ensured
 Ensure plans in
place with FOCAS
Research Institute
where remote
working takes place
 Role of postgraduate
supervisor to be
outlined clearly and
communicated
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Academic
Supervisor
DIT Staff
Training &
Development
DIT Health &
Safety Office
65 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Occupational
Stress
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities





Physical health effects
Mental health effects
Behavioral effects
Cognitive effects
Workload
Control Measures
Further
Actions Required
Current Controls
 Communication between
staff and management
 Employee Assistance
Programme (EAP) in
place provided by VHI to
all employees
 Occupational Stress
Management Policy &
Procedures in place
 Risk Assessment carried
out by supervisors
 Training courses available
on Stress Management,
personal skills etc. to staff
 Student services and
Student Counselling
available
 Occupational Health
Physician available:
Medmark

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Academic
Supervisors
DIT Staff
Training &
Development
66 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Violence /Theft
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
Control Measures
Further
Actions Required
Current Controls
 Theft of money,
 Emergency Response
chemicals etc.
Training (ERT)
mandatory for staff
 Attacks/assault: verbal,
physical etc. between
 CCTV in place
parties i.e. staff,
 FOCAS Research
students etc.
Institute Personnel
report suspect individuals
to DIT Buildings Office
 Adequate lighting in
place
 See Storage of Chemicals
 Controlled access to
building

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
67 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Bullying &
Harassment
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Effects on physical
and mental well-being
Control Measures
Further
Actions Required
Current Controls
 DIT Dignity at Work:
Anti Bullying &
Harassment Policy in
place
 Dignity at Work contact
persons available
 Employee Assistance
Programme (EAP) in
place provided by VHI
available to all DIT
employees
 DIT Procedure for
complaints and
investigations
 Student support services
available

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
DIT Human
Resources
Ongoing
With
Actions
applied:
L
68 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard
Welfare
Facilities:
Sanitary
Facilities;
Staffroom /
Canteen
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities
Hazard Potential &
Consequences
 Inadequate facilities
 No potable water
 No means for boiling
water/heating food
 No seating/resting
area
 No hand-washing
facilities
Control Measures
Current Controls
 Hot/cold water available
in sanitary facilities
 Disabled toilet available
on ground floor
 Adequate sanitary and
hand-washing facilities
available
 Defects reported to the
Buildings Office
Further
Actions Required
 Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
Facilities for seating and
taking meals available at:
 Ground floor kitchen
and foyer
Drinking water available:
 Water fountains available
in the corridors
 and kitchenette on
ground floor and 3rd floor
69 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Visitors
Types of
visitors:
Event
Participants;
Erasmus Students
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities




Lack of experience
Lack of training
Injuries
Accidents and
incidents
 Lack of familiarity with
DIT work
environment, work
practices and
emergency plans
Control Measures
Further
Actions Required
Current Controls
 All visitors to be met by
their FOCAS Research
Institute contact.
 Safety booklets and safety
wallet cards available
 Emergency and
informational signage in
place
 Risk assessments
completed for specific
events where groups of
visitors are expected
 CCTV in place
 Deliveries handled by
Goods Inwards
 Visitors briefed on
emergency procedures by
the DIT contact they are
they are visiting

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
With
Actions
applied:
L
70 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Contractors /
Service
Providers


Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities
Unfamiliar with DIT
buildings and safety
procedures
Injury to contractors,
staff, students,
members of the
public
Control Measures
Current Controls
 Head of FOCAS to notify
Buildings Office where
contractors are coming
onsite under their remit
 Buildings Office control
all contractors who also
send communication sent
to staff regarding works
 Compliance with DIT
code of practice for
contractors
 Signage in place
 eLearning completed
before contractors arrive
on DIT premises
 DIT Contractor safety
badge issued and worn
 Risk assessment and
method statements
completed and submitted
to the Buildings Office
 Good housekeeping
standards maintained
 Areas of works cordoned
off
Further
Actions Required
 Maintain standards
 Contractors/service
providers must wear
safety glasses in
designated areas
 Liaison person from
the FOCAS
Research Institute to
be assigned
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
71 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Behaviour
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
women
 Postgraduates
 People with
disabilities






Control Measures
Further
Actions Required
Current Controls
Aggression
 DIT Dignity at Work:
Anti Bullying &
Violence
Harassment Policy in
Stress
place
Bullying
 Employee Assistance
Harassment
Programme (EAP) in
Voice injury
place provided by VHI
including voice
for all DIT employees
trauma, chromic
hoarseness, laryngitis  Occupational Stress
Management Policy &
etc. due to shouting /
Procedures in place
straining by lecturers
 All incidents are reported
immediately to FOCAS
Management
 DIT Disciplinary
procedures in place
 DIT Procedure in place
for the Resolution of
Disputes/Grievances
 DIT training available on
Stress Management,
personal skills, voice use
etc.



Follow procedures
in DIT’s Dignity at
Work: Anti
Bullying &
Harassment Policy
DIT IS and DIT
Buildings Office to
maintain
multimedia systems
Contact IS and
Buildings Office if
problems arise with
multimedia systems
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT IS
DIT Buildings
Office
72 | P a g e
Safety Statement, FOCAS Research Institute
HUMAN FACTORS
Ref
Hazard Potential &
Consequences
Hazard
Personal
Protective
Equipment
(PPE)
PPE used:
Students:
 Lab coat
 Safety glasses
 Gloves
 Face shield
Staff Members:
 Lab coat
 Safety glasses
 Gloves
 Face shield
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young persons
 Pregnant
 Postgraduates
 People with





Improper fit and use
Incorrect type
Poor maintenance
Lack of training
Exposure to physical
or hazardous
substances
 Slips, trips and falls
 Lack of awareness of
PPE requirements
 Contamination
Control Measures
Further
Actions Required
Current Controls
 Appropriate selection of
PPE
 Consultation with
Supervisors/technical
staff
 Inspection and
maintenance of PPE
 All personnel are
responsible for
laundering their own lab
coat and having safety
glasses
 Defects reported to
laboratory co ordinator/
FOCAS Technical
Support
 Training, information
and supervision from
laboratory co ordinator/
FOCAS Technical
Support
 Signage in place where
PPE is required e.g. on
lab doors
 Personnel are not
permitted into the lab

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
Academic
Supervisors
73 | P a g e
Safety Statement, FOCAS Research Institute
disabilities
without the relevant PPE
 Personnel are supervised
by laboratory co
ordinator/ FOCAS
Technical Support to
ensure the wearing of
PPE
 Follow manufacturer’s
instructions
 PPE: personal use only
74 | P a g e
Safety Statement, FOCAS Research Institute
CHEMICAL
Ref
Hazard Potential &
Consequences
Hazard
Gas
Gases in use;
Who is harmed:
 Staff members
 Students
 Visitors
 Contractors
 Young
persons
 Pregnant
 Postgraduates
 People with
disabilities





Gas leak
Fire
Explosion
Suffocation
Carbon monoxide
poisoning
 Asphyxiation
 Oxygen may promote
flammability in other
materials
 Toxic/Exposure to gas
Control Measures
Further
Actions Required
Current Controls
 Inspection, Testing and
Maintenance/Servicing
 Adequate ventilation
 Staff attend training by
BOC
 Registered installer used
for all installations,
maintenance etc.
 Training, information and
supervision
 Minimum quantities
stored on site; gas piped
in from outside where
possible
 Cylinders are stored in an
upright manner and
chained to the bench or
trolley
 Cylinders, regulators and
associated equipment are
kept clean and free from
grease, oil and other
contaminants A regulator
is used when connecting
to a lower pressure system
 Cylinders are never rolled

Maintain standards
Risk
H/M/L
(with
controls)
With
current
controls:
L
With
Actions
applied:
L
Person(s)
Responsible
Target Date /
Status
FOCAS
Research
Institute
Personnel
Ongoing
DIT Buildings
Office
75 | P a g e
Safety Statement, FOCAS Research Institute
along the floor/ground.
Trolleys which are
suitable are used
 Leaking or damaged
cylinders or those which
cannot be properly
identified must not be
used
 Damaged or unidentified
cylinders must be
returned to the supplier
 Members of staff required
to move cylinders are
trained in manual
handling
76 | P a g e
Safety Statement, FOCAS Research Institute
FOCAS RESEARCH INSTITUTE SPECIFIC HAZARDS RISK
ASSESSMENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
Hazard: Radiation
Hazard: Lasers
Hazard: Use of Chemical Agents/Substances
Hazard: Storage of Chemical Agents/Substances
Hazard: Transport of Chemical Agents/Substances
Hazard: Chemical & Clinical Waste/Disposal
Hazard: Fumehoods/Fume Cupboards
Hazard: Gas Chromatography Mass Spectrometer
Hazard: Biological Agents
Hazard: Sharps, Surgical Blades, Syringes etc.
Hazard: Microtomes & Microtome Knives
Hazard: Bunsen Burners
Hazard: Rubber and Plastic Tubing
Hazard: Laboratory Refrigerators, Freezers & Fridge-Freezers
Hazard: Mercury Thermometers
Hazard: Spillages
Hazard: Microscopes
Hazard: Water Baths
Hazard: Glassware
Hazard: Hot Plates & Heat Stirrers
Hazard: Ultra Violet Light Sources (UV Light Box) & Trans-Illuminator
Hazard: Autoclave
Hazard: Chemical Laboratory Areas
Hazard: Biological Laboratory Areas
Hazard: PC Controlled Bench Top Instruments
77 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Radiation
1.1 DIT Radiological Controls
The DIT regulates the use of all ionizing radiation in the safety document titled Manual of Regulations for the safe
use of sources of ionising radiation, Dublin Institute of Technology, Version 5 - 2011 (reviewed annually and updated as required)
. The Code of Practice set out in this document addresses the management, organisation and control of
radioisotopes and related equipment on Campus. The DIT satisfies National and International official
Regulations controlling ionising radiation. This document covers all relevant issues relating to health and safety
including:
 Lines of communication within DIT and with the Radiological Protection Institute of Ireland
 Duties and responsibilities of the Radiological Protection Officer (Dr. Jacinta Browne, School of Physics),
the Deputy Radiation Officer (Dr. Steve Meaney, School of Biological Sciences) and the DIT Radiation
Advisory Committee
 General rules regarding the use of sealed sources of ionising radiation
 Monitoring of work areas
 Purchasing procedures radioisotopes and ionising equipment
 Disposal of all waste
 Log book of all radioactive sources purchased and current stocks
 Staff, postgraduate and undergraduate Student instructions and rules
 Copies of required authorisation forms
The DIT Radiation Advisory Committee administers and advises on all matters relating to radiation safety
within DIT, including the FOCAS Research Institute. This Committee is responsible for ensuring that safe
practices are established and maintained. This Committee works in close liaison with Radiological Protection
Institute of Ireland (RPII). The DIT has an up to date site license issued by the Radiological Protection
Institute of Ireland for the use of radioisotopes and related equipment on campus.
Risk Assessment:
Medium
Exposure:
Low
1.2 X-ray Systems in the FOCAS Research Institute
A low voltage and low current X-ray system is routinely used in the FOCAS Research Institute. The ionizing
radiation from these X-ray systems is < 1 mSv/h at a distance of 10 cm and therefore considered safe once the
following procedures are followed;
 X-ray system must be treated with care; tampering must be avoided
 Sign and date the logbook related to the X-ray system’s use.
 Prior to use of the X-ray system have read and signed the relevant sections of the Local Rules and the Xray system Safety Guide, which are kept and maintained by the laboratory co-ordinator on behalf of the
RPO/DRPO.
 No eating, drinking or smoking is permitted in the laboratories
The XRD cannot be removed without prior approval by the RPO / DRPO and the RPII and should only be
moved under supervision of the RPO / DRPO.
Additional Information
Additional information may be obtained in the Manual of Regulations for the safe use of sources of ionising
radiation Version 6, 2012. Further information can be found under the Radiological Protection Act,
1991(Ionising Radiation) Order, 2000 (S.I. No 125 of 2000).
Risk: H/M/L:
With current controls:
With actions applied:
Person(s) Responsible:
Target Date/Status:
L
L
FOCAS Research Institute Personnel
Ongoing
78 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Lasers
Laser Classification
LASER
Class 1 Laser
Class 2 Laser
Class 2A Laser
Class 3A Laser
Class 3B Laser
Class 4 Laser
Description
Do not emit hazardous radiation
under normal conditions. Higher
powered laser systems may be
Class 1 as the light produced is
enclosed and inaccessible.
Interlocks prevent accidental
access to the beam. Safe.
Low powered lasers <1 mW,
which emit visible laser light.
Considered reasonably incapable of
injuring personnel because of the
blink response of the eye. Staring
into the laser can cause damage.
Limited to visible radiation 400 nm
to 700 nm.
Special purpose lasers that emit
accessible visible laser light with
less than 1 mW radiant power.
Can cause injury when viewed
directly for more than 1,000
seconds.
Power levels of 1 to 5 mW: no
hazard when viewed for
momentary periods with the
unaided eye. Pose sever eye
hazards when viewed through
optical instrument such as
microscopes, binoculars or other
collecting optics.
Power levels 5-500mW for
continuous wave lasers, >10 J/cm2
for a 0.25 second pulsed laser.
Hazardous if viewed directly
(includes intra-beam
viewing/specular reflections).
Viewing unfocused pulsed laser
radiation by diffuse reflection is
not hazardous.
High power systems >500 mW for
continuous wave lasers or >10
J/cm2 for a 0.25 second pulsed
laser. Presents serious eye and skin
hazard, and can ignite flammable
targets, create hazardous airborne
contaminants and have a
potentially lethal high current high
voltage supply.
Examples
Laser printer
Warning Sign
Laser disc player
Visible
continuous
HeNe lasers.
Some laser
pointers.
Bar code
readers.
Visible
continuous wave
HeNe lasers.
Solid state laser
pointers.
HeNe
Ar ion
Nd: YAG
N
Note: DIT does
not currently
have Class 4
Lasers.
79 | P a g e
Safety Statement, FOCAS Research Institute
Hazards
The main problems associated with Lasers are:
 Electrical hazards e.g. shock, explosion, fire
 Eye hazards e.g. ocular damage, inappropriate safety goggle use (leading to goggles shattering or
melting), damaged goggles (pitted lenses offer no protection)
 Skin damage e.g. burns, carcinogenesis, Erythema, skin cancer, accelerated skin ageing
 Contact with toxic materials e.g. laser dyes can be toxic and carcinogenic.
 Contact with coolants e.g. cold burns
 Fire beam hazard e.g. ignition of a material that cannot withstand the laser output
 Ultra Violet Radiation (spectrum between visible light and X-rays)
 Effect of exposure is determined by dosage, wavelength, portion of the body exposed and
sensitivity of the individual.
 Effects include damage to the skin and eyes.
 Short-term effects e.g. sunburn
 Long-term effects e.g. keratoses, skin cancers, premature skin aging and eye damage (photo
conjunctivitis and photokeratitis after prolonged exposure, and cataracts and pterygia after
repeated exposure)
Governing Legislation
The Safety, Health and Welfare at Work (General Application) Regulations 2007, Part 2, Chapter 5, No 73
Control Measures
General
 Warning sign to be posted in laboratory and on laboratory door when laser is in operation (see table for
signs)
 Access to the room shall be controlled. Only competent personnel shall operate the laser
 The illumination of the area should be as bright as practicable in order to constrict the eye pupils of
experimenters
 Where practical, the laser system or beam should be enclosed to prevent accidental exposure to the beam
 Regardless of the laser Class - Never look into the primary beam
 Do not align a laser using the eye as this could cause retinal damage to the user
 Clear all personnel from the anticipated path of the beam
 Shields shall be used to reduce reflection
 All unnecessary shiny surfaces shall be removed e.g. shiny jewellery
 Windows/light sources outside the room shall be adequately covered
 Active lasers shall not be left unattended unless part of a controlled environment
 Warning devices should be installed for lasers with invisible beams to warn of operation
 Beams should terminate at a beam stop
 All laser beams of Class 2 or higher should be kept at waist height at all times. Where this is not possible
the beam should be enclosed. With Class 3b this is a legal obligation
 A laser should be isolated from areas where personnel would be attracted by its operation. Doors shall be
closed to keep out unwanted onlookers. For lasers above Class 3b this restricts access to authorised
personnel and a sign on the door should indicate this
 Protective clothing shall be worn where deemed necessary and where risk of skin damage
 All materials in the path of the laser shall be of a material than can withstand the laser output. Cloth used
in laser installations shall be fire retardant
80 | P a g e
Safety Statement, FOCAS Research Institute
Eye Exposure and UV Control Measures
 Minimise eye exposure
 Use appropriate eye protection
 Eye protection devices specifically designed for protection against radiation from the laser system in use
should be used when engineering and procedural controls are inadequate to eliminate potential exposures
 The eyes and skin should not be exposed to direct or strongly reflected UV radiation
 A hazard warning sign must be affixed on the doors of laboratories etc. which have ultraviolet light
installations
 Adequate eye and skin protection must be worn when working in an irradiated area. Safety glasses with side
shields or goggles with solid side pieces must be worn. Skin protection is afforded by face shields, caps,
gloves (elbow length if necessary), gowns, etc.
 Lasers 3b or above: goggles must be work when the laser is in operation. The choice of goggle depends on
the power, repetition rate, exposure duration and laser wavelength. Goggles shall fit over spectacles.
Defective eye protection shall not be used. Goggles shall be labelled with the optical density and the
wavelength(s) the goggle protection relates to
Specific Class 4 Laser Control Measures
NOTE: FOCAS Research Institute DIT does not currently have Class 4 Lasers but may in the future
and will ensure all control measures below are in place.
 Class 4 lasers shall be operated in a laboratory specifically designed for their use
 Only authorised access shall be allowed
 Where possible, the entire beam path including the target area should be enclosed. Enclosures should be
equipped with inter locks so that the laser system will not operate unless such enclosures are properly
installed
 Where the entire beam path has not been closed, reflective surfaces shall be removed. Safety latches or
interlocks should be used to prevent unexpected entry into the laser controlled area. This allows rapid
egress by the laser personnel and rapid access in an emergency situation
 A panic button should be installed
 Eye protection, which protects against laser radiation, should be used when engineering and procedural
controls are inadequate to eliminate potential exposures
 Whenever possible, the laser system should be fired and monitored from remote locations.
 An alarm system, for example an audible sound or non-laser warning light, visible through protective eyewear, or a verbal countdown command should be used prior to laser activation
 Any Class 4 laser or laser system should be provided with an operative keyed master interlock or switching
device. The key should be removable and the device should not be operable when the key is removed
 Operation shall not take place in an atmosphere contaminated with smoke or dust
 Backstop material should be diffused and of such colour or reflectivity as to make positioning possible,
but minimise reflection
Light Source Control Measures
 Lasers above Class 3b should only be operated by persons competent in their use
 Staff and students using Class 3b or above shall undergo a training exercise in laser safety before
commencing work on lasers
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Institute Personnel
Target Date/Status:
Ongoing
81 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Use of Chemical Agents/Substances
Risks
 Illness, injuries from exposure
Control Measures
General








Chemical agents risk assessments will be carried out for activities which are of such a duration or so
frequently performed or involving such hazardous chemicals as to pose a risk of exposure to staff or
students. Following the risk assessment measures may be specified to ensure that the risk is reduced to
the lowest possible level. Measures may include substitution of one chemical for a less hazardous one,
restricting the number of persons using or in contact with the chemical, engineering controls such as
the use of a fume hood, training or the use of personal protective equipment
Each laboratory must keep an up to date printed copy of all safety data sheets (SDS) for chemicals
stored or used in that laboratory. When new chemicals are ordered, the relevant SDS should be
requested from the supplier. The SDS must be readily available to all laboratory users
Before new chemicals are ordered, personnel must ensure that safer alternatives have been investigated.
A safer alternative could be purchasing a solution rather than making up a stock from a hazardous dust
Personnel must be familiar with the contents of the SDS and bring to the attention of others the
hazards associated with the chemicals
Personnel must be aware of the spillage clean up procedures for the chemicals they use on a regular
basis. Spill kits are supplied in each laboratory
Laboratory co-ordinators should have a list of the toxic chemicals in their laboratory and make sure
they are stored appropriately
First-aid kits, eyewash stations and trained first-aiders are available in each laboratory
All personnel with access to the FOCAS Research Institute are required to have first aid, manual
handling and emergency response training
General storage of chemicals
 Ensure that all containers are in good condition, properly capped, and properly labeled.
 There should be no unlabeled container, and NO container should ever be labeled using the word
WASTE or SPENT.
 Solutions or chemicals stored in containers other than their original container or waste must be labeled
with the name of the chemical, the concentration if relevant, the hazard warning (e.g. toxic, corrosive,
flammable etc.), the name of the person responsible for making up the solution, the date the solution
was made up and expiry date
 Store incompatible chemicals separately. Safety Data Sheets also provide information on
incompatibility
 Do not store chemicals in alphabetical order without consideration for chemical compatibilities. An
alphabetical system may cause incompatible materials being stored next to one another (e.g. butadiene
next to bromine or chlorine)
Flammables
Flammable and combustible chemicals are materials which, under standard laboratory conditions, can generate
sufficient vapors to cause a fire in the presence of an ignition source. Materials which generate sufficient vapors
to ignite at temperatures below 38oC are "flammables," whereas materials that require temperatures above 38oC
to provide sufficient vapors for ignition are "combustibles."
The following precautions should be observed when using these materials:
 Flammable materials must be stored in a flammables cabinet. The door of the cabinet should be kept
closed when not in use
 Segregate flammables from oxidizing acids and oxidizers
 Volumes of flammables stored should be kept to a minimum.
82 | P a g e
Safety Statement, FOCAS Research Institute









Consideration should be given to letting the supplier deliver flammables ‘just in time’
Flammables in glass Winchesters should not be left on the bench in sunlight as they are likely to reach
their flash point and cause an explosion and fire
Flammables must not be stored in fume hoods where there is a bunsen burner or other heat source
Secure screw caps on containers immediately following dispensing
Do not dispense into beakers and leave at bench top level. Flammables and combustibles should be
placed in a fume hood as soon as possible and used
Do not allow flammable liquids to evaporate in a fume hood as a means of disposal
Eliminate ignition sources such as open flames, hot surfaces, operation of electrical equipment, and
static electricity from areas in which flammable or combustible materials are used or stored
Refrigerators and freezers used for the storage of flammable and combustible liquids must be nonsparking (Ex rated)
Ensure that there is proper bonding and grounding when transferring between metal containers or
dispensing a flammable liquid from a large container or drum.
Personal Protective Equipment






Safety glasses must be worn at all times in the laboratories containing hazardous chemicals
Laboratory coats must be worn at all times when using hazardous chemicals
Where there is a risk of a hazardous chemical splashing into the eyes, safety glasses must be worn with
side protection. Ordinary corrective spectacles do not provide sufficient protection. Staff who wear
spectacle will be provided with safety glasses that fit over their own glasses or prescription safety
glasses
Laboratory co-ordinators must ensure that personnel wear appropriate eye protection
Contact lens wearers should alert laboratory co-ordinators to that fact so that appropriate first-aid can
be provided in the event of an eye injury
Laboratory co-ordinators should ensure that the correct types of gloves are selected for work with
hazardous chemicals. Latex gloves are not used in laboratories
Safety Equipment



Where eyewash basins are installed, these must be tested at least once per term. It is good practice to
operate the eye wash station at least once per week
Eye wash bottles must be checked regularly to ensure they are in date. If the seal is broken the bottle
must be replaced
Fume hood efficiency will be tested on an annual basis by registered contractor
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
83 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Storage of Chemical Agents/Substances
Storage includes:
 Laboratory Chemical Presses
Risks:





Fire
Explosion
Reactions due to incompatible chemicals/solvents etc.
Slips, trips and falls
Incorrect use of substances due to incorrect labelling
Laboratory Chemical stores
 Chemicals are stored to a prescribed segregation protocol based on the UN system
 Flammable materials are stored in flame-proof cabinets in chemical stores
 Small volumes of solvents are kept in metal cabinets in storage areas in labs
 Incompatible chemicals are stored separate from each other
Cleaning Chemicals
 Toilet cleaners etc. are stored in designated areas
 Employees are instructed to read labels and adhere to the safety precautions prescribed
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Staff and Students
Target Date/Status:
Ongoing
84 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Transport of Chemical Agents/Substances
Risks:
 Exposure to chemicals
Control Measures:



PPE such as white lab coat and safety glasses worn and students are supervised
Gloves are worn where necessary
Hazardous substances are transited in a suitable container
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
85 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Chemical & Clinical Waste/Disposal
 Solid waste e.g. contaminated gloves, paper towels, cotton wool, disposable loops, tissue culture
bottles, Petri-dishes, flasks and disposable pipettes etc.
 Liquid waste e.g. solvents, microbiolological waste, aqueous waste
 Sharps e.g. broken glass, pipettes, scalpel blades, small glass vials, tips and ampoules, sharp pieces of
metal
 Mixed wastes e.g. Biohazard waste containing solvents
The following bags/containers are used in the FOCAS Research Institute:
Yellow
Contaminated (hazardous) waste
Black
Uncontaminated waste
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Risks:


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
Black Bags
Black bags are used for uncontaminated waste such as instrument printouts and paper which has not
come into contact with blood. These are incinerated. No glass or sharps must be placed in these bags.
Sharps Container
All sharps (including broken glass, needles) must be placed in sharp bins. Do not overfill the containers
as this makes it impossible to close them in a safe manner. These are incinerated.
Incineration
All waste for incineration is brought to the foyer where building maintenance management will collect
and store them until they are collected by “Healthcare Waste Management Services” for incineration.
They are labelled with numbered tags provided by the company. Maintenance assign numbered tags to
the laboratories which are logged.
Glass
Large items of used uncontaminated glass are placed in a container for collection by a buildings
maintenance management.
Cuts from sharps e.g. pipettes, slides etc.
Incorrect storage of waste materials
Contamination
Infection
Spillages, slips, rips and falls
Accumulation of materials on benches, floors etc. leading to slips, trips and falls
Control Measures:
General
 Contaminated waste is placed in an approved UN biohazard bag or sharps bin
 Hazardous waste is tracked by the laboratory co-ordinator
 All waste chemicals are disposed of using an accredited disposal company and the C1 cert is retained
by the person requesting the disposal and a copy given to the safety representative.
 Waste is stored in labelled bins in the foyer until removal by the buildings maintenance management
 A copy of documentation from the waste management company is kept on file in the FOCAS
Research Institute by the person requesting the disposal and a copy given to the safety representative
 When purchasing chemicals, attention should be paid as to how waste will be disposed of. Volumes
purchased should be kept to a minimum to prevent the build up of surplus chemicals for disposal.
 Waste chemicals must be noted in the waste manifest in the laboratory with the chemical name(s),
concentration and hazard warning label as well as the name of the person responsible for
production/disposal of the waste.
 Flammable wastes should be stored in a flammables cabinet
86 | P a g e
Safety Statement, FOCAS Research Institute
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Do not dispose of hazardous waste down the drains
Heavy metals should not be mixed with oil or waste solvents
Do not mix aqueous waste with organic solvent- based waste
Paper, gloves, cardboard, and other solid materials must not be mixed in with liquid wastes
Hazardous waste must not be allowed to accumulate in laboratories. The laboratory co-ordinator
should arrange for disposal with the School of Chemical & Pharmaceutical Science on a regular basis
Non hazardous chemicals such as buffers may be washed down the drain
Chemical waste can be mixed only if the chemicals are compatible and will not result in a hazardous
reaction
Segregation of Wastes
Waste for disposal should be divided into the following categories:
 Neutralised waste
 Chlorinated solvents
 Non-chlorinated solvents
 Mercury wastes
 Oxidizing agents
 PCB wastes
 Reactive chemicals
 Waste oil
 Wastes with heavy metal contamination
The proper segregation of waste chemicals is essential to promote safe storage of those chemicals as well as to
facilitate the economical disposal of the chemicals. The list in Appendix 5 sets out potentially incompatible
wastes, waste components, and material along with the harmful consequences of mixing those materials
together. This list does not include every possible hazardous chemical reaction, but should only be used as a
guide. The list indicates the potential consequences of the mixing of a Group A material with a Group B
material. The lists of chemicals in Groups A therefore should be kept separate from those chemicals in Groups
B: See appendix 5
Avoiding smells from drains:
 Much distress can be caused by smells from drains due to volatile solvents and smelly substances entering
the drains.
 Please think about what is going down your drain - especially drains in fume-hoods, as you may be
unaware of the smell that is escaping.
 Laboratory Co-ordinators should make sure that sink and drain traps are refilled regularly with water to
prevent drain odours escaping
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
87 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Fume Hoods/Fume Cupboards
Risks
 Exposure of personnel to hazardous substances because of incorrect use, fan failure, filter blockage,
spillages, accumulation of materials in the fumehood, etc.
Control Measures
 Personnel are trained in the use of the fumehood
 Personnel receive safety induction from laboratory co-ordinator
 Risk Assessments are completed for hazardous tasks carried out in the fumehood: indicated in the CRA
 All incidents, including defects, are reported to the laboratory co-ordinator (who is trained in first-aid) and
an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Fumehoods are classified and given a hazard use rating in accordance with this table:
FUME CUPBOARD HAZARD RATING SCHEME
HAZARD RATING*
Exposure Limit (ppm or g/m3)
Minimum Face Velocity (m/sec.)
Class 1 - Slight
Over 100
0.4 - 0.6
Class 2 - Moderate
5 – 100
0.5 - 0.75
Class 3- High
Under 5
0.7 - 1.0
* Note: This rating may be revised with the issue of the new British Standard for Fumehoods/Cupboards
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For the above classification scheme to work, it is necessary to know the face velocity of a particular
fumehood, in order that its classification can be assessed. Once this has been done, a notice can be affixed
to the front and side of the fumehood, indicating its average face velocity at various sash heights, together
with an indication of some of the substances which can be used therein to give a general indication to staff
of its suitability for different categories of hazardous substances.
It must be possible to close the sash quickly without any risk of disturbing the apparatus within the
fumehood.
The sash opening is not set above that at which the face velocity has been measured
Air flow meters and fan failure warning devices are incorporated into each fumehood
The sash shall be kept closed at all times except during set up procedures
Hazard warning signs are posted in the laboratory when hazardous operations are in progress
The rate of release of toxic or flammable vapours is minimised by experimental design or by the use of
reduced amounts of reagents
All fumehoods conform to latest BS-EN specification and are maintained to the same standard
Face velocities at the fumehood entrance, at maximum opening, shall be tested regularly, recorded and
should be no less than 0.5m/sec averaged out over the opening. (Ensure that the supply of air to the
room is also in excess of the total exhaust of all hoods plus the general room exhaust)
A preventative maintenance programme is carried out by a registered contractor annually. In case of fire in
the fumehood, the fumehood must be turned off
No work is carried out in a fumehood that is used or rated as a ventilated storage cabinet (i.e. airflow
<0.4mls) or has unnecessary equipment stored within
The laboratory co-ordinator or researcher involved ensures the fumehood is suitable for the chemicals
being used e.g. volatile oxidants, Perchloric acid or perchlorates. Hoods designated for these chemicals
shall be clearly marked
Spillages in the fumehood are cleaned up immediately using the correct procedure by a competent staff
member
Fume cupboards should never used as ventilated storage areas for chemicals. The proper functioning of
fume hoods depends on a free flow of air through the unit and bottles, boxes, and equipment prevent this
from occurring. (If chemicals must be stored, install ventilated shelves beneath the fumehood)
88 | P a g e
Safety Statement, FOCAS Research Institute
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Do not block the area at the back or the front airfoil with bench liner material or other objects
Apparatus located within the fumehood shall be raised to allow free air passage under it e.g. via legs or
using blocks.
Factors that may adversely reduce the efficiency of the cupboard e.g. location near a door, passing traffic,
incorrect sash position, storage of materials and equipment inside, use of centrifuge, hot plate or heat
sources etc. must be considered
After use:
o Correct shutdown is carried out
o The fan is run with the sash closed for a suitable period before switching off fumehood
o All services are turned off and all substances/reagents returned to their designated storage area
o All apparatus is removed and cleaned before replacement in designated area
Personnel are trained in manual handling and apply their training
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
89 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Gas Chromatography Mass Spectrometer
Risks




Fire as a result of high temperatures of manifold on Mass Spectrometer and from oven
Electrical: risk of electric shock and subsequent serious injury during maintenance/repair
Chemical exposure from use of solvents
Burns as a result of contact with oven
Control Measures
 All incidents are reported to the laboratory co-ordinator (who is trained in first-aid) and an incident report
form completed
 Trained fist aiders and a first-aid kit are available in the laboratory
 All personnel wear PPE such as laboratory coat and safety glasses
 Students are instructed on the use of the instrument prior to use
 Instrument is serviced and service records are available in CREST
 Correct storage of all chemicals used by instrument
 Area around instrument is kept tidy allowing access at all times
 Only qualified personnel operate machine
 The Helium gas must be left on at all times to preserve the column
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
90 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Sharps, Surgical Blades, Syringes etc.
Risks
 Cuts, lacerations and punctures of the skin from careless handling, usage or disposal
 Infection from hazardous chemicals or organisms entering the body
Control Measures
 All incidents (cuts, lacerations, punctures etc. of the skin) are reported to the laboratory co-ordinator (who
is trained in first-aid) and an incident report form completed.
 Trained fist aiders and a first-aid kit are available in the laboratory
 Personnel are instructed and supervised in the use of sharps/instruments e.g. razor blades, scalpel blades,
scissors etc.
 Personnel receive safety induction from Laboratory Co-ordinator and a safety laboratory manual
 Surgical scalpels are held only by the handle and stored in a safe place
 Pliers are used to remove corroded scalpel blades or tight fitting hypodermic needles from a holder or
syringe. (Eye protection shall be worn when doing this as scalpel blades are very brittle and easily fragment
under force)
 Surgical scalpels are held only by the handle and kept in a safe place
 Scalpel blades are held in forceps/pliers when being inserted into the handle or removed from it. New
blades are pushed or pulled away from the body, not towards it.
 New needles and sharps are handled with the protective covering in place. Caps are not replaced on used
needles. Users dispose of needles directly to the sharps container.
 Syringes and syringes without a needle attached must all go into a sharps container. Razor blades,
lancets, scalpels, broken contaminated glassware and any other contaminated items that could cut or
pierce the skin must also be placed in a sharps container
 Sharps containers for disposal of these items should be conveniently located and easily accessible in all
work places in which sharps are used
 Needle caps are left in place until use
 Scissors are used instead of blades where possible when cutting
 Hands are not used to retrieve needles from vessels, instead the container is emptied onto a flat surface,
and forceps are used to transfer needles
 Sharpness of a blade is never tested with a finger. Knives are held by the handle away from the edge of the
bench and attempts to catch a falling blade are not permitted.
 A designated storage area for all sharp instruments is available
 Suitable storage is available or safety pins
 Blades are wrapped/sheathed and stored appropriately
 Designated puncture-resistant sharps containers are used for the disposal of all needles, blades and other
sharps
 Sharps are never disposed of with regular waste or in regular rubbish bags
 Needles and syringes are rendered unusable by destroying them with pliers, and placing them into the
sharps container.
 Sharps containers comply with the latest BS EN Specification for Sharps Containers.
 Sufficient sharps containers are available in relevant areas/laboratories.
 Sharps containers are sealed when three-quarters full and disposal is arranged by the Buildings
maintenance management.
 Broken glassware and sharps that may be contaminated with infectious materials should be cleaned up
using mechanical means, such as brush and dust pan, tongs, or forceps. Broken glass should not be
picked up by hand
 Contaminated needles must not be bent, recapped, or removed unless there is no feasible alternative
NOTE: Sealed, robust sharp boxes, duly marked may be disposed of in the central skip.
91 | P a g e
Safety Statement, FOCAS Research Institute
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
92 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Microtomes & Microtome Knives
Risks
 Cuts, lacerations and punctures of the skin from careless handling, usage or disposal
 Infection from hazardous chemicals or organisms entering the body
Control Measures
 All incidents (cuts, lacerations, punctures etc. of the skin) are reported to the laboratory co-ordinator (who
is trained in first-aid) and an incident report form completed.
 Trained fist aiders and a first-aid kit are available in the laboratory
 Personnel are instructed and supervised in the use microtomes and microtome knives
 Personnel receive safety induction from lecturers and a safety laboratory manual
 Knives are carried in their cases to the microtome
 Knives are never manipulated unless it has a handle securely fastened to it. If the handle has been removed
during sectioning, it is replaced before removing the knife from the microtome.
 Knives are never left on the microtome. After use, knives are returned to their cases. If possible,
microtome knives should be sharpened by machine; if a knife has to be honed manually, the following
points should be observed:
1.
2.
3.
4.
5.
Slide the "back" on to the knife before removing it from the case.
Secure the hone well away from the bench edge and position your body against the bench edge.
Hone the knife using slow careful strokes. Never try to increase the speed of the strokes.
Take great care when wiping honing lubricant from the knife.
Put the knife in its case then remove the "back"

Guards are provided to protect the operator from any part of the knife which may project from the
microtome. In addition, electrical interlocks are fitted to prevent unexpected operation of any automatic
microtome.
Blood from specimens is never allowed make immediate contact with the surface of the skin, through the
use of latex gloves. Serum shall always be considered to be potentially dangerous.

Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
93 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Bunsen Burners
Risks
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Burns from contact with hot Bunsen Burner and/or hot tubing
Gas leak from gas left on, damage to tubing etc.
Fire from naked flame
Back burn
Control Measures
 Central gas ‘shut off’ available
 All incidents (burns, defects etc.) are reported to the laboratory co-ordinator (who is trained in first-aid)
and an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Students receive safety induction from lecturers and a safety laboratory manual
 Bunsen Burner user wears a laboratory coat, and long hair is tied back etc.
 Prior to using Bunsen Burners the gas tubing is checked for damage and the ends are securely fixed
onto the gas tap and the burner inlet. Damaged tubing is removed from use immediately
 Flammable materials in containers on work benches near Bunsen Burners must not exceed 50ml, and
must be in covered containers at a distance at least 30cm from a lit Bunsen Burner or gas burner.
 Lit Bunsen Burners are never left unattended. They are turned off before leaving the laboratory or
moving to another area of the laboratory
 When the Bunsen Burner is being used to sterilize equipment that has been dipped in alcohol, the
excess alcohol must be allowed to run off the equipment prior to inserting it into the flame
 Because as flames may not be visible in strong sunlight, lights can be dimmed or blinds pulled in order
to see the flame more readily
 Bunsen Burners are turned off or turned to the pilot (yellow) flame setting when not in use
 Vessels to be heated over gas burners are securely positioned on tripods or similar apparatus
 Heating of liquids is permitted in glass or Pyrex vessels only. The procedure is carried out in the
fumehood where vapours/fumes are likely to be released. Flammable liquids are not heated to a
temperature greater than their flashpoints
 Heated containers are not handled until they have cooled down
 Bunsen Burners can remain hot for a period of time. As a result, they must be stored safely so that
others are aware they are still hot. Bunsen Burners should always be handled by the base and not the
neck
 Bunsen Burners must be at a sufficient distance from the gas supply point and line that they do not
pose a risk of melting or igniting same
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
94 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Rubber and Plastic Tubing
Risks
 Putting rubber tubing onto glassware
 Sudden release of gas or liquid resulting from defective tubing or incorrect securing of tubing to
nipples/taps, which can lead to fire or explosion
 Release of hot liquids or mains water under pressure
 Various personal injuries
 Damage to property and structures
 Fire
 Aerosols
Control Measures
 All incidents (burns, defects etc.) are reported to the laboratory co-ordinator who is trained in first-aid) and
an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Personnel are instructed, trained and supervised in the use of rubber and/or plastic tubing
 All rubber and plastic tubing is checked periodically for cracks or other damage, prior to use. Replacement
is made promptly where necessary
 Rubber tubing is not used on permanent installations connected to laboratory services. Clear Neoprene
plastic tubing is used instead
 Excessive lengths of tubing which may lose their identity or which may trail and pose tripping hazards or
which may trail into hot/corrosive areas are not used/permitted
 Tubing for use with organic solvents is chosen carefully. The suitability of material is checked for each
solvent.
 Tubes to filter pumps and cooling circuits are secured by a jubilee clip fitting. The tube carrying the
outflow is firmly anchored in the drain and free from danger of ‘kinking’
 Personnel receive safety induction from laboratory co-ordinator
 Fire blanket available in lab
 Running water and first-aid kit available for burns
 Appropriate PPE used/worn: lab coat, safety glasses, gloves
 Lab safety rules communicated and strictly adhered to
 Signage in place re unauthorised access to lab
 Emergency plans in place
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
95 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Laboratory Refrigerators, Freezers & Fridge-Freezers
Risks
 Reactions between chemicals/substances/materials where they are incompatible an stored together
 Release of vapours/fumes from chemicals/substances/materials
 Contact with materials due to overloading, inadequate labelling, incorrect storage/sealing of
chemicals/substances/materials
Control Measures
 Samples are labelled and sealed in fridge
 Refrigerators, freezers and fridge-freezers are all ‘Lec’ or Ex-rated laboratory refrigerators, which are sparkfree, lockable, have a temperature display, an alarm and automatic defrost
 Chemicals/substances/materials are stored correctly and refrigerators, freezers and fridge-freezers are not
overloaded
 Chemicals/substances/materials stored are adequately labelled with labels stating the name, date of
preparation/acquisition and person responsible with a water-resistant marker/pen
 Food and drink is not permitted in laboratory refrigerators, freezers and fridge-freezers, and signage is
displayed on the outside of the units to this effect
 Defects and reported to the laboratory co-ordinator
 When power is due to be turned off, the DIT Buildings Office sends a communication and back-up
generators are used to power laboratory refrigerators, freezers and fridge-freezers
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
96 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Mercury Thermometers
Risks
 Poisoning as a result of absorption through the respiratory tract or through unbroken skin. It has
cumulative effects
 metallic taste, nausea, abdominal pain, vomiting, diarrhoea and headache as a result of high exposure
concentrations
 Severe nervous disturbance, insomnia, loss of memory, irritability and depression as a result of chronic
exposure (from continual exposure to small concentrations)
 Loosening of teeth, dermatitis and kidney damage as a result of severe prolonged absorption
 Chemical reactions e.g.
o With ammonia to produce an explosive solid
o It can cause severe corrosion problems because of its ease in forming amalgams
Control Measures
 Mercury spill kit on site
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
97 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Spillages
Risks
 Contact with materials
 Slips, trips and falls, and increased risk of exposure as a result
 Environmental damage
Control Measures
 Spill kits available on site
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
Spillages procedure and spill kits
 Spill procedure as per skill kit documentation
 Appropriate spill kit(s) in place
Contents of a Biohazard Spill Kit:
1. PPE: Safety glasses, a disposable white coat, apron, if required, appropriate gloves, safety glasses, shoe
coverings, face mask for aerosols
2. A roll of paper towel
3. Fresh 10% bleach solution or other appropriate disinfectant
4. Spray bottle with disinfectant
5. Yellow biohazard bags or autoclave bags
6. Sharps container
7. Lidded container
8. Sign restricting access: time and date should be included
9. Incident report form (in foyer)
NOTE: Bleach/sodium hypochlorite loses its effectiveness upon storage, even in concentrated forms and is
inactivated in the presence of organic materials. Bleach is also toxic; it denatures rubber and plastic materials,
corrodes metal and bleaches fabrics. Materials containing bleach cannot be autoclaved.
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
98 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Microscopes
Risks





Eye infection, eye strain from use
Cuts from broken slides
Infection, allergies from multiple users/shared use
Manual handling injuries as a result of moving microscopes
Musculoskeletal disorders from prolonged use with poor posture
Control Measures
 Glasses, contact lenses worn where necessary, slide imagine can be magnified as much as required. Eye
pieces can be adjusted separately. When viewing slides at high magnification, students are instructed to
start with the lens close to the slide and focus by moving the slide away from it
 Adequate lighting provided in the laboratory
 Spillages are cleaned up immediately
 Surfaces are wiped down regularly
 Good posture adopted and stool etc. adjusted to achieve a comfortable seating position. Elbows and
wrists placed close to microscope
 Regular breaks taken and adequate time is given to students so no rushing is required
 All incidents (cuts, defects etc.) are reported to the laboratory co-ordinator (who is trained in first-aid) and
an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Personnel are instructed and supervised in the use of microscopes
 Personnel receive safety induction from laboratory co-ordinator
 Personnel are adequately trained and are competent in the use of microscopes
 Hand-washing facilities available in the laboratory
 Sterile wipes are available for cleaning the eyepiece of the microscope
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
99 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Water Baths
Risks
 Burns and scalding from hot water and steam
Control Measures
 Baths are not left unattended and users must stand an no sit in the vicinity of same
 Water in baths is heated slowly to the desired temperature
 Baths are visually inspected prior to use. Damaged water baths are taken out of use immediately
 Spillages are cleaned up immediately
 Baths are allowed to cool before emptying
 All incidents (cuts, defects etc.) are reported to the laboratory co-ordinator (who is trained in first-aid) and
an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Personnel are instructed and supervised in the use of water baths, and do not interfere with or lean over
baths
 Materials added to the bath are removed using tongs
 Racks within the bath are not lifted/removed from the bath
 Baths are not overloaded
 Personnel receive safety induction from laboratory co-ordinator Staff are adequately trained and are
competent in the use of water baths
 Hand-washing facilities available in the laboratory
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
100 | P a g e
Safety Statement, FOCAS Research Institute
Hazard: Glassware
Risks
 Cuts, from damaged or broken glassware e.g. from forcing tubing, teats or bungs into glass tubing, pipettes
or condensers which break
 Cuts for flying or ejected pieces of glassware
 Exposure to hazardous substances on contact with containers / receptacles
 Burns from contact with heated glassware
Control Measures
 Spillages are cleaned up immediately
 All incidents (cuts, burns, defects etc.) are reported to the laboratory co-ordinator (who is trained in firstaid) and an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Personnel are instructed and supervised in the use of glassware
 Personnel receive safety induction from laboratory co-ordinator Staff are adequately trained and are
competent in the use of glassware
 Care is taken in the storage and washing of glassware and specific glassware racks are available in the washup area in laboratories
 Hand-washing facilities available in the laboratory
 Use plastic as an alternative to glassware whenever possible
 Glassware is visually inspected before use, glassware wit cracks, breakages, scratches, chipped etc. is
reported to the laboratory technician or lecturer immediately and the glassware is not used
 Glassware is not stored near the edge of work benches in the laboratory
 Great care is taken when using/handling glassware including:
o Inserting pipettes into pipetting aids or Pasteur pipettes into teats
o Attaching glass to or removing glass from rubber or plastic tubing
o Removing "frozen" stoppers from glass bottles
o Breaking glass tubing
o Washing up glassware
o Handling broken glassware
 When handling glassware force or excessive pressure should not be applied
 When inserting pipettes into pipetting aids or Pasteur pipettes into teats; attaching glass to rubber or plastic
tubing; or removing "frozen" stoppers from glass bottles, glassware should be held in a cloth to help
prevent slipping and hands kept as close together as possible
 When fitting glassware to tubing, water or glycerol may be used and the plastic tubing softened by brief
immersion in hot water
 Glass vessels under vacuum should be enclosed in plastic or wire mesh to prevent fragments being
scattered if implosion occurs
 Hot glassware is treated with care and put in a place of safety so that no individual can access it until it
has cooled
 Ground glass connections are lubricated before assembling and disassembled immediately after use
 Flasks or containers are never stoppered when hot
 Where a glass stopper seizes, the container is never heated
 Running is not allowed while carrying glassware
 Broken glassware is carried in suitable cages/trays and placed in the sharps container and never the general
waste bin.
Risk: H/M/L:
With current controls:
With actions applied:
L
L
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Safety Statement, FOCAS Research Institute
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Hazard: Hot Plates & Heat Stirrers
Risks
 Burns as a result of contact with hot surfaces
 Eye or skin damage as a result of splashing liquid
 Fire as a result of heating materials to high temperatures
Control Measures
 Spillages are cleaned up immediately
 All incidents (burns, defects etc.) are reported to the laboratory co-ordinator (who is trained in first-aid)
and an incident report form completed
 Trained first-aiders, a first-aid kit and an eyewash station are available in the laboratory
 Personnel are instructed and supervised in the use of hot plates and heat stirrers
 Personnel receive safety induction from laboratory co-ordinator
 Personnel are adequately trained and are competent in the use of hot plates and heat stirrers
 Hand-washing facilities available in the laboratory
 Hot plates and heat stirrers are visually inspected before each use and damaged units reported to
management and taken out of use immediately
 PPE worn includes laboratory coat and safety glasses
 Liquids are heated or stirred in glass or Pyrex vessels only
 Stirrers are turned on only after the container to be heated has been placed onto the plate
 Temperature and rotation speed should be increased gradually to prevent over-heating or splashing
 Flammable liquids must not be heated to a temperature greater than their flashpoints
 If the heating of liquids is likely to release hazardous vapours then the process must be carried out in a
fumehood
 Hot plates and heater stirrers are not left unattended when in use
 Ensure that the electrical cable to the unit is not touching the hot plate during use
 Units must be switched off when not in use
 Hot plates must be serviced and maintained in accordance with the manufacturer’s instructions
 Hot plates are not handled until they have cooled down. They can remain hot for a period of time. As
a result, they must be stored safely so that others are aware they are still hot
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Hazard: Ultra Violet Light Sources (UV light box: high intensity)
Risks
 Burns to skin
 Eye damage: buns to cornea resulting in temporary blindness
Control Measures
 Spillages are cleaned up immediately
Control




Project risk assessments completed
A UV face shield is worn when using the light box
Long sleeves and gloves are worn.
Risk is reduced because exposure times are low/short
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Hazard: Autoclaves
Risks
 Burns or scalding as a result of careless handling of contents e.g. boiling liquids and hot materials, or
contact with steam
 Cuts, lacerations etc. as a result of broken vessels on loading, opening of autoclave or unloading
 Contact with materials due to space constraints if backlog/incorrect storage occurs in storage area before
autoclaving
 Exposure to vapours or fumes as a result of chemicals in the vessels in the autoclave
 Slips, trips and falls, and increased risk of exposure as a result of items stored incorrectly/insecurely on the
floor before autoclaving
 Slips, trips and falls, and burns as a result of spillage of materials
 Various accidents during pressure testing or explosion where the door is not adequately secured
 Blockage of drains as a result of debris left in the autoclave
Control Measures
 SOP in place
 Materials are correctly stored and accumulation is not allowed to occur in the area designated for storage
of materials before autoclaving
 Materials are stored on designated shelves, racks, trolleys and other suitable surfaces, and not on the floor
 Good housekeeping is maintained in the autoclave area
 An efficient schedule is in place for the autoclave to ensure no accumulation or backlog of materials to be
autoclaved
 Personnel using the autoclave are trained and are competent in the operation of the autoclave
 A visual inspection is carried out before the autoclave is used. Defects are reported to management
immediately and the autoclave is not allowed to be used until inspected by a competent person
 Autoclaves are serviced as required
 Instructions for use are displayed clearly on/adjacent to the autoclave
 If the autoclave is non self-filling staff check the water level before use and ensure it is topped up to the
correct level
 Appropriate PPE i.e. lab coat, safety glasses and gloves are worn when loading the autoclave
 After autoclaving and before opening the door of the autoclave, ensure the unit pressure gauge is at zero
and don their PPE such as heatproof gloves. This PPE is worn during unloading, as the contents can
remain hot for a period of time. Materials are removed with care from the autoclave
 Trolleys, racks etc., are not overloaded with the contents of the autoclave
 Personnel are trained in manual handling and apply their training
 Spillages are cleaned up immediately using appropriate cleaning materials and PPE
 An interlock is present preventing the opening of the autoclave during operation
 Signage regarding the ‘hot surface’ of the autoclave is posted adjacent to the autoclave
 Bottles with screw caps are loosened before autoclaving, and care is taken with bottles after autoclaving as
the contents may flow out
 Sharps are protected before autoclaving with adequate coverings
 Glassware is checked prior to placement in the autoclave to ensure there are no breakages/cracks.
Broken/cracked glassware is not placed in the autoclave unless necessary and adequately protected
 All autoclave shall have the following fittings:
o A suitable safety valve with a discharge system that is visible and/or audible and located where it
will not cause harm
o A suitable reducing valve to prevent the safe working pressure from being exceeded
o A suitable isolating or stop valve on the inlet line in addition to any door interlocked safety valve
o A well located suitable pressure indicating gauge
o Suitable drain system where sediment or liquid is likely to accumulate
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










Autoclaves are clearly and permanently marked with an identification number and maximum permissible
working pressure. In addition, where the process liquid is a fluid at elevated temperature, it shall be marked
with the maximum operation temperature, clearly shown on the temperature gauge
Autoclaves are operated in accordance with manufacturer’s instructions. Doors must be interlocked with a
time delay device to ensure they cannot be opened until all residual energy has been dissipated
The water level is maintained above the level of heating elements
For front-loading autoclaves, staff stand in a position so that the door shields their body from the
autoclave
Where autoclaves are used for sterilising liquids in sealed glass containers a safety system must be in place
to prevent the door from being opened until the temperature in all the containers have fallen to below 80o
C. This could consist of sensing probes or a time-activated door interlock
Hazardous materials like phenolic disinfectants or cellulose nitrate must not be autoclaved
Personnel are trained in manual handling and apply their training e.g. team lifting when moving the
autoclave
Trained first-aiders and a first-aid kit are available in the laboratory
Autoclaves are turned off when not in use and are never overloaded
Autoclaves comply with relevant CE; EN or BS standards
Autoclaves are inspected, serviced and maintained in accordance with the manufacturer’s instructions
by the laboratory co-ordinator in conjunction with the DIT Buildings Office
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Hazard: Chemical Laboratory Areas
Risks





Risk of fire from flammable liquids
Irritation and toxic response from individuals exposed to chemicals
Injury due to incorrect use of instrumentation
Cuts and lacerations due to contact with sharps
Slips, trips and falls, and burns as a result of spillage of materials
Control Measures
 Under no circumstances are contact lenses to be worn in the laboratory
 Materials are correctly stored and accumulation is not allowed to occur in the area designated for storage
 Materials are stored on designated shelves, racks, trolleys and other suitable surfaces, and not on the floor
 Good housekeeping is maintained in the laboratory area
 Appropriate PPE is to be worn in the laboratory
 Buddy system is mandatory for laboratory work. Lone working is not permitted
In Case of Emergency
In the case of a minor incidence:
 Alert emergency services (dial 0 112)
 Neutralise the cause of the incidence
 Take local action immediately for minor personal injuries
 Fill out an incident report form




In the case of a serious incidence:
Alert emergency services (dial 0 112)
Neutralise the cause of the incidence
Move injured parties if possible to safety and evacuate area
Arrangements for evacuation
 A continuous alarm will sound
 All staff present act as wardens
 Secure area by turning off appliances and closing doors and windows, if possible.
 DO NOT TURN OFF LIGHTS
 Leave are without delay
 Proceed to nearest clear exit
 DO NOT USE LIFTS
 Assemble at the designated assembly point A (Back gate of Kevin St site)
o DO NOT RE-ENTER UNTIL instructed
Arrangements for first-aid
 All users of Focas MUST complete the one day first aid training course
 First Aid and Eye Wash stations are available in all labs
 Decontamination Showers are available in labs.
 A list of qualified basic first aiders (and extension numbers) is posted in the main laboratory.

If in any doubt or in the case of a serious incidence alert emergency services (dial 0 112)
Risk: H/M/L:
With current controls:
L
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Safety Statement, FOCAS Research Institute
With actions applied:
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Hazard: Biological Laboratory Areas
Risks






Risk of fire from flammable liquids
Irritation and toxic response from individuals exposed to chemicals
Injury due to incorrect use of instrumentation
Cuts and lacerations due to contact with sharps
Slips, trips and falls, and burns as a result of spillage of materials
Electric shock for instrument
Control Measures
 Under no circumstances are contact lenses to be worn in the laboratory
 Training on the instrument is required prior to use
 Good housekeeping is maintained in the laboratory area
 Appropriate PPE is to be worn in the laboratory
 Buddy system is mandatory for laboratory work. Lone working is not permitted
In Case of Emergency
In the case of a minor incidence:
 Alert emergency services (dial 0 112)
 Neutralise the cause of the incidence
 Take local action immediately for minor personal injuries
 Fill out an incident report form




In the case of a serious incidence:
Alert emergency services (dial 0 112)
Neutralise the cause of the incidence
Move injured parties if possible to safety and evacuate area
Arrangements for evacuation
 A continuous alarm will sound
 All staff present act as wardens
 Secure area by turning off appliances and closing doors and windows, if possible.
 DO NOT TURN OFF LIGHTS
 Leave are without delay
 Proceed to nearest clear exit
 DO NOT USE LIFTS
 Assemble at the designated assembly point A (Back gate of Kevin St site)
o DO NOT RE-ENTER UNTIL instructed
Arrangements for first-aid
 All users of Focas MUST complete the one day first aid training course
 First Aid and Eye Wash stations are available in all labs
 Decontamination Showers are available in labs.
 A list of qualified basic first aiders (and extension numbers) is posted in the main laboratory.

If in any doubt or in the case of a serious incidence alert emergency services (dial 0 112)
Risk: H/M/L:
With current controls:
L
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Safety Statement, FOCAS Research Institute
With actions applied:
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Safety Statement, FOCAS Research Institute
Hazard: PC Controlled Bench Top Instruments
Risks







Risk of fire from flammable liquids
Irritation and toxic response from individuals exposed to chemicals
Injury due to incorrect use of instrumentation
Cuts and lacerations due to contact with sharps
Slips, trips and falls, and burns as a result of spillage of materials
Asphyxiation for gases
Infection due to handling of biological hazardous material
Control Measures
 Under no circumstances are contact lenses to be worn in the laboratory
 Materials are correctly stored and accumulation is not allowed to occur in the area designated for storage
 Materials are stored on designated shelves, racks, trolleys and other suitable surfaces, and not on the floor
 Good housekeeping is maintained in the laboratory area
 Appropriate PPE is to be worn in the laboratory
 Buddy system is mandatory for laboratory work. Lone working is not permitted
 Ensure the room is well ventilated where gases are in use
 For handling biological samples all samples must be placed in laminar flow hoods when work is being
carried out. The hoods should be switched on 15-20 mins prior to use to ensure sufficient airflow & to
eliminate aerosols. All liquid waste will be disposed of safely by using disinfectants. Virkon is the most
important disinfectant used in the NanoLab laboratory as it is proven effective against HIV/AIDS and
Hepatitis B & all other viruses. A 1% solution is used for effective use. Liquid waste can be disposed of
in the cell culture laboratory sink. All plastic waste & gloves will be disposed of in the yellow biohazard
bins. Before leaving the laboratory hands must be thoroughly washed with anti-bacterial soap.
 All personnel must be trained on instrumentation prior to use
 Use of sharps will be restricted as far as possible. Any sharps used will be disposed of in the yellow
“sharpak” bins provided in the laboratory, which are located under each laminar flow cabinet.
In Case of Emergency
In the case of a minor incidence:
 Alert emergency services (dial 0 112)
 Neutralise the cause of the incidence
 Take local action immediately for minor personal injuries
 Fill out an incident report form




In the case of a serious incidence:
Alert emergency services (dial 0 112)
Neutralise the cause of the incidence
Move injured parties if possible to safety and evacuate area
Arrangements for evacuation
 A continuous alarm will sound
 All staff present act as wardens
 Secure area by turning off appliances and closing doors and windows, if possible.
 DO NOT TURN OFF LIGHTS
 Leave are without delay
 Proceed to nearest clear exit
 DO NOT USE LIFTS
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
Assemble at the designated assembly point A (Back gate of Kevin St site)
o DO NOT RE-ENTER UNTIL instructed
Arrangements for first-aid
 All users of Focas MUST complete the one day first aid training course
 First Aid and Eye Wash stations are available in all labs
 Decontamination Showers are available in labs.
 A list of qualified basic first aiders (and extension numbers) is posted in the main laboratory.

If in any doubt or in the case of a serious incidence alert emergency services (dial 0 112)
Risk: H/M/L:
With current controls:
With actions applied:
L
L
Person(s) Responsible:
FOCAS Research Institute Personnel
Target Date/Status:
Ongoing
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Appendix 1
FOCAS Research Institute Floor Plans
KEY:
Blue: indicates the presence of industrial gases
Pink: indicates the presence of chemicals
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3.02.0
3.03.0
3.04.0
3.01.0
THIRD FLOOR PLAN ROOM NUMBERS
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FOURTH FLOOR PLANT ROOM/ROOF
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Safety Statement, FOCAS Research Institute
Appendix 2
FOCAS Research Institute SOP for Core Equipment
PE Lambda 900 UV-Vis/NIR Spectrometer
Getting Started:
 The PC should be left on at all times. However if the PC is off, it must be booted up prior to switching
on the instrument to avoid communication issues.
 Switch the spectrometer on with the green button (back right corner on top on instrument and allow it
to initialise for at least 10 minutes prior to use.
 Once the instrument has initialised, the software can be accessed by double clicking on the Lambda
900 icon on the desktop.
Running a Scan(s):
 The program opens on the method page. To run a scan, click on the appropriate method.
 Note: If any changes are made to the method, DO NOT save them either during use of the software
or on exiting the software when your work is completed.
 It is recommended that you use the autosave function to save your data to your folder of choice on
Distrib. If you do not know how to use this, contact Anne or Luke as detailed below.
 Please fill in the instrument log book (should be next to the PC) with the following details:
User
name and the date/time.
Samples Run
Any issues encountered
For Reference:
 When work is completed, please turn off the spectrometer but leave the PC running (switch off the
monitor).
 Don’t turn the instrument on and leave it on for a long period of time without use as the lamps have a
finite lifetime. Commence work within 10 minutes of switch on.
 Also, ensure you remove cuvettes or other samples from the sample/reference holders when you have
finished. In addition, don’t leave samples or solvents on top of the instrument at any time.
 If you encounter any problems with the instrument, please report them to Anne Shanahan (Ext 7905)
or Luke O’Neill (Ext 7906).
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PE LS 55 Luminescence Spectrometer
Getting Started:



Switch on the instrument and allow it to warm up for at least 15 minutes before using it.
Turn on the PC
Double Click on the FL WinLab Icon on the desktop to access the software, which will open up on
the Method window.
Running a Scan(s):




The Application Toolbar contains icons to give shortcut access to applications. Click on the icon to
start the required application.
To run a scan, double click on the appropriate method file name in the Method window. If you make
any changes to the method, please DO NOT save them. (The User Manual for the instrument is located on
the shelf above the Spectropolarimeter in the Steady State Laboratory should any software assistance be required).
Save all spectra to a drive.
Please fill in the instrument log book (next to PC) with the following details:
User name, date and time used
Samples run
Data Collection Parameters
For Reference:
When work is completed, please turn off the instrument and the PC.
If you encounter any problems with the instrument, please contact Anne Shanahan (Ext 7905) for assistance.
Jasco J-810 Spectropolarimeter
Getting Started:
 Ensure the instrument is switched on.
 Switch on the PC and log on as detailed below
User Name: steadystate
Password:
b05lab
 Start Spectra Manager by double clicking on the icon on the desktop. The Spectra Manager window
will appear which displays the program menu used by the J-810 Spectropolarimeter.
 To start measuring, double click the required program from the displayed menu. This will start the
Spectropolarimeter and will light the light source.
 Refer to the manual (on shelf above the instrument) for use of the software to perform spectrum
measurements/analysis/etc.
Shutdown Procedure:
 To exit the spectrum analysis program
File → Exit
 To exit the spectrum measurement program
Measure → Exit
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

To exit the spectra manager program
Application → Exit
Turn off the power to the main unit and shutdown the PC
For Reference:
If you encounter any problems with the instrument, please contact Anne Shanahan (Ext 7905) for assistance
and make note of any error messages displayed in the log book.
Spectrum GX FT-IR Spectrometer
For Reference:
If you encounter any problems with the instrument, please contact Anne Shanahan (Ext 7905) or Luke O’Neill
(Ext 7906) for assistance and make note of any error messages displayed in the log book.
Getting Started:
 Ensure the instrument is switched on.
 Open the software by double clicking on the Spectrum icon and log on
User Name: Admin
Password:
 Initialise instrument
Set up → Instrument → OK
 After initialisation, the instrument set up dialog box will appear.
 Click ‘Beam Path’ Icon
Click ‘Update’
Click ‘Update’ again
 Refer to the tutorials for information on running scans.
Spectrum → Help → Learning Spectrum
 When work is completed, exit all programs and turn off the PC
 DO NOT TURN OFF THE INSTRUMENT
FT-IR Microscope


Before using the Auto IMAGE Microscope to collect spectra, the MCT detector must be cooled as
detailed below.
Press down on the front edge of the flap which covers the Dewar.
Lift the cap off the Dewar.
Place the funnel into the opening in the Dewar.
Fill the funnel with liquid nitrogen and allow it to drain
Refill the funnel and continue in this manner until the nitrogen stops bubbling.
Refit the detector cap and close the flap.
Note: Please use the cryo gloves provided while handling liquid nitrogen


Follow SOP for the spectrometer down as far as beam. Switch beam to microscope and click update and
then update again.
Switch on the Microscope and switch on the Stage Control Box.
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




To operate the software, double click on the Auto IMAGE Icon
The system will then initialise, make sure there is NO sample on the stage and that the ATR crystal (if
fitted) is RETRACTED.
Refer to the software tutorials for guide to scanning
AutoImage → Help → Learning AutoImage
When work is completed, redirect the beam to MIR, exit all programs and turn off the Stage Control Box,
the Microscope and finally the PC.
DO NOT TURN OFF THE INSTRUMENT
FTIR Micro-ATR Imaging Accessory
General Use:
o Click on Instrument Set-up icon on the toolbar (see image below).
o Then within the Scan and Instrument Set-up that pops up, chose Beam which will give you a
schematic of beam direction.
o For use of the microscope, the beam will need to be directed through the microscope.
o To set the beam direction, click on the microscope icon and click Apply
o Log onto the Spectrum Image software (on PC desktop) and choose ATR Imaging as the Operation
Mode. The ATR Register Crystal Position Wizard will start automatically.
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Make sure the ATR Crystal Arm is clamped to the accessory pillars and that the dust cover
(black sliding cover) is open.
Use the optical microscope to find the line scribed along the upper surface of the arm.
Move the field of view along the line and centre at the edge of the crystal well.
Click Move to ATR Crystal Position (the visible window will show an image of the flat top
surface of the crystal).
Centre and focus on the registration mark at the centre of the surface.
Click Finish (the crystal axis is registered as the origin in the (X, Y) plane.
Preparing the Instrument for Collecting a Visible Image
1. Place the sample of interest onto the mini stage and centre as required. This will make it easier to get
set up for sample imaging later on. It is not essential but you will need to take care not to adjust the
stage in any direction except for Z.
2. Position the crystal arm so that the tip of the crystal is close to the height of your sample above the
stage and clamp it at both ends.
3. Register the crystal position (as described previously) if you have not already done so.
4. Making sure the microscope stage remains at the origin in the (X, Y) plane, swing the crystal arm out
of the field of view.
5. Use the Monitor Visible window to find and focus the sample on an area of interest (only use the
joystick in the Z direction if required, use tweezers and centre the feature using the stage mini controls
(two screws on the front of the stage platform with crosshead on it) Your feature is then centred at the
origin in the (X, Y) plane.
6. In the Monitor Visible window, select Copy Image to New Window from the file menu.
7. Save as required
Collecting ATR Imaging Backgrounds:
1. If there is a sample on the mini-stage, raise the crystal arm to make sure that the sample is not in
contact with the crystal.
2. Make sure the crystal arm is clamped and the crystal dust cover is open.
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3. Select ATR Background from the Scan menu of the Stage Control window (see below).
4: If the microscope isn’t already focused on the registration mark on the top surface of the crystal, click on Go
to Last Known Crystal Position (see overleaf).
5: Focus on the registration mark on the top surface of the crystal.
6: Select the Resolution and Pixel size required and then click Finish
The system automatically focuses on the tip of the crystal and the ATR imaging background is collected and
saved (see below).
7: Repeat this procedure for as many combinations of resolution and pixel size required.
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Collecting an ATR Crystal Image:
1. If there is a sample on the mini-stage, raise the crystal arm to make sure that the sample is not in
contact with the crystal.
2. Make sure the crystal arm is clamped and the crystal dust cover is open.
3. Select Start ATR Crystal Image from the Scan menu of the Stage Control window. The ATR
Crystal Image Wizard starts.
4. If required, amend the File Details displayed as a sub—folder within the following
C:\pel_data\Spotlight\default\
5. Click Next. The Focus on the Crystal page is displayed.
6: Focus on the registration mark on the top surface of the ATR crystal and click Next. The image parameters
page is displayed.
Note: The joystick is now disabled so the stage cannot be moved.
7: Enter Image Parameters identical to those of your ATR sample images. The estimated file size and estimated
duration fields are updated automatically.
8: Click Finish.
If the ATR crystal image file already exists you are asked to confirm that you want to replace it.
An estimate of the time needed to create the image and the approximate size of the file are displayed.
9: Click OK.
The ATR crystal image is collected and saved to the folder and filename specified in Step 4. By default it is
C:\pel_data\Spotlight\default\ATRCrystal.fsm
Collecting an ATR Sample Image:
Note: Before you start, ensure you have stored and ATR Imaging background for the Resolution and Pixel Size
you want to use for your ATR sample image.
The ATR Imaging Wizard guides you through collecting an ATR image from your prepared sample. At certain
points the stage control joystick is disabled for particular directions.
1: Select Start ATR Image from the Scan menu of the Stage Control window.
The ATR Imaging Wizard Starts
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2: If required amend the file details displayed. If you enter an Experiment name the path for the File name is
automatically updated. A new folder will be created if desired. Note: Save your data within a subfolder of
C:\pel_data\Spotlight\default\
3: Click Next. The Automatic Processing Options page is displayed.
4: Select Subtract Crystal Image or Baseline Offset Correction or No Automatic Processing.
5: If collecting a second or subsequent image from a sample that is already mounted in the accessory, select
Skip sample mounting.
6: Click Next.
If you selected Skip sample mounting the Confirm focus page is displayed (move on to Step 16)
7: Before collecting a new ATR image, make sure the pressure applied to the sample by the mini stage for a
previous image has been released by removing the force lever to the right.
8: Lift and swing the crystal arm away from the field of view.
9: Click Next.
The joystick is disabled in the (X,Y) plane so the stage can only be moved in the Z direction.
10: Click through Steps 1-4 to see images of how to place the sample on the mini-stage.
11: Place the sample on the mini stage.
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12: Focus on the sample and then gently push the sample with tweezers to find the region of interest. Use the
manual mini-stage adjusters to centre the area of interest.
13: Swing the crystal arm over the sample, lower the arm onto the accessory pillars until the crystal tip touches
the sample and then clamp the arm at both ends.
14: Slide the force lever from right to left.
15: Click Next. (The confirm focus page is displayed).
16: Focus on the registration mark on the top surface of the ATR crystal. (The joystick will allow you to recentre the mark in the field of view).
17: Click Next (the image parameters page is displayed).
18: Enter Image Parameters for the images you want to collect.
19: Click Finish (an estimation of time needed and approx file size is displayed, see below). Finally Click OK.
Processing ATR Sample Images:
You can process an ATR sample image during data collection by subtracting your Baseline Offset Correction
or in most cases your ATR crystal image, but you may prefer to process your images manually using one or
more of the processing options available in the Spotlight software.
Spotlight 400 FT-IR Imaging Spectrometer
Getting Started:
 Ensure the instrument is switched on. If for any reason it isn’t on, please contact either Anne Shanahan
(7905) or Luke O’Neill (7906)
 Switch on the PC
 At the Windows XP Start Up Window, click on Customer and you will gain access to the PC.
 Open the software by double clicking on the Spectrum icon, where you will be prompted for a login.
Select Analyst from the drop down list.
 You will then be asked to pick either:
Instrument (80175)
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Work Offline
o Chose Instrument (80175) unless you only want to look at previously recorded data.
o Click Ok and the software will open to the main screen.
General Use:
o Click on Instrument Set-up icon on the toolbar (see image below).
o Then within the Scan and Instrument Set-up that pops up, chose Beam which will give you a
schematic of beam direction.
o For use of UATR or Standard Sample Set-up, the beam will need to be directed through either MIR or
NIR.
o For use of the microscope, the beam will need to be directed through the microscope.
o To set the beam direction, click on where you need it to go and click Apply
Note: Installation of the ATR imaging accessory on the microscope stage has to be done by either Anne
Shanahan (Ext 7905) or Luke O’Neill (Ext 7906). Please ensure we are notified of your requirements via the
Instrument Booking Meeting on Mondays @ 12pm.
Scanning a Background using the UATR:





Chose Scan → Scan Type → Background.
You can choose scan range, number of scans and scan time here too.
Give your scan a name, click Apply and click Start.
You will be prompted for a background and shown a preview scan of the ATR crystal.
Click Scan and allow it to run. When it is finished, it will show up as a full size spectrum, then save as
required. There is a Data folder on the C Drive of the PC but it is advisable to save them onto a USB
key as well.
Recommend saving the files as both *.sp and *.asc
Scanning a Sample:




Choose Scan → Scan Type → Sample
You can choose your number of scans, etc here too.
Click Scan and allow it to run. When it is finished, it will show up as a full size spectrum and then save
as required.
It is recommend that the files are saved as both *.sp and *.asc
X Ray Diffraction
PREPARED BY:________________________________________________
CHECKED BY:_______________________________________________
(Title, signature and date)
APPROVED BY:_______________________________________________
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(Title, signature and date)
1.0
TITLE
Standard Operating Procedure for the operation of the Siemens D-500 X-ray diffractometer (XRD).
2.0
PURPOSE
This SOP consists of the operating procedure for the Siemens D-500 X-ray diffractometer (XRD).
3.0
SCOPE
This document is the standard procedure for the operation of the Siemens D500 XRD maintained by
CREST and located in room B.04 of the FOCAS Institute. It is not designed to replace the manual.
The instrument manual supplied by the manufacturers is located beside the XRD machine.
4.0
RELATED PROCEDURES
Procedure
Use of Personal Protective Equipment at CREST
Risk Assessment and MSDS Storage
Completion and Archival of Quality Records
Training & Competence of CREST Employees
5.0
SOP Number
50-001
50-002
09-001
18-001
DEFINITIONS
XRD
XRD Keyholder
Room Keyholder
RPO/DRPO: The Radiation
Protection Officer/Deputy
Radiation Protection Officer.
Radiation TLD badge
Local Rules
Booking meeting
The Siemens D500 powder X-Ray diffractometer is located in room
B.04.0 of the FOCAS building
The designated person responsible for the control of the XRD Key will
approve the use of the XRD, only competent trained persons will be
authorised to use the XRD. The present XRD key holder is Dr. Suresh
Pillai, Senior R&D Manager, CREST. In his absence the XRD key
holder will be Dr. Hugh Hayden, Commercialisation Manager, CREST.
Upon change of keyholder, the RPO will be informed and this SOP
amended accordingly.
The designated FOCAS person controls access to Room B.04.0. At
present keys to room B.04.0 is held by Dr. Suresh Pillai. Upon change
of keyholder, the RPO will be informed and this SOP amended
accordingly.
The Radiation Protection Officer for the DIT is Dr Jacinta Browne,
School of Physics (Tel: 01-40243737 and email: Jacinta.browne@dit.ie )
The Deputy Radiation Protection Officer for the DIT is Dr Steve
Meaney, School of Biological Sciences (Tel: 01-4024643 and email:
Steve.Meaney@dit.ie ).
A TLD badge is used to monitor the radiation dosage to a single user
during usage of the XRD. The badge must be fixed to the torso of the
user. Each user must wear the designated radiation badge during usage
of the XRD, which must be returned to the keyholder after use.
The current version (at the time of use of the present SOP) of the DIT
Local Rules governing the use of radiation on the campus of the
Dublin Institute of Technology. The relevant sections of this document
(i.e. the present SOP and the X-ray diffractometer Safety Guide) must
have been read and signed by any individual using the present SOP
before using the XRD
Weekly meeting which takes place in the FOCAS Institute to assign
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researchers access to facilities including the XRD
Notebook in which details of the use of the XRD are recorded
A trained user is one who has received full training on the operation of
the instrument. At present the list of trained users is:
Logbook
Trained User
Nigel Leyland
Rachel Fagan
6.0
RESPONSIBILITY
6.1
6.2
6.3
6.4
6.5
Only properly trained staff and students may use the instrument.
The user must read and understand all sections of this SOP and answer the questionnaire
before using the instrument.
User should sign the logbook for each sample analysed.
Any issues must also be recorded into the log book and a member of CREST staff must be
contacted about the issue.
Undergraduate students should only use the instrument with a trained supervisor present.
7.0
TRAINING REQUIREMENTS FOR THIS SOP
.
Personnel Training Required
CREST Management Staff
CREST/DIT Research Staff that require ongoing XRD usage
CREST/DIT Research Students that require ongoing XRD
usage
8.0
No
X
X
X
SAFETY
8.1
8.2
8.3
8.4
8.5
8.6
8.7
9.0
Yes
The XRD-TEM room must not be used for sample preparation or storage. Any samples found
there will be discarded.
If any known or potential safety risk is associated with the samples, please provide relevant
RISK ASSESSMENT & MSDS in advance of the analysis taking place.
The Siemens D500 diffractometer produces ionizing radiation using high voltage sources. Care
must be taken to ensure the safety both of the operator of the diffractometer and nearby
researchers.
Room B.04.0 is out of bounds during usage of the XRD to all except the operator(s) of the
XRD, who must be wearing his or her radiation badge, while the XRD is in use. The room
must be locked from the outside when the unit is in operation and the operator is not present
within the room.
Only authorized personnel wearing radiation warning badges are allowed access the room
during operation of the unit.
IF DURING THE USE OF THIS SOP, ANY MALFUNCTIONS OF THE INSTRUMENT
ARE OBSERVED, THESE SHOULD BE REPORTED IMMEDIATELY TO THE
KEYHOLDER AND THE RPO/DRPO, AND THE UNIT TURNED OFF
IMMEDIATELY.
The user should read each and every part of the DIT RADIOLOGICAL SAFETY MANUAL
Appendix (ii) DIT’s RADIATION SAFETY GUIDE FOR USERS OF X-RAY
DIFFRACTOMETER SYSTEMS Appendix (iii).
MATERIALS/EQUIPMENT
If you wish to become a regular user, please discuss this with your supervisor, the keyholder, and the
RPO and/or DRPO. Undergraduate students must not use the instrument without a trained supervisor
present. Users of the instrument who suspect or are aware that they are pregnant should consult the
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RPO/DRPO before commencing use of this instrument. At the agreed time, the XRD keyholder will
give you the XRD key and XRD logbook and the room keyholder will give you the key for room B.04.
You will be asked to sign and date the logbook by the keyholder. You will also be asked to sign out a
radiation TLD (thermoluminescent dosimetry) radiation badge from the keyholder if you are a ‘guest’
user and have not already been assigned one by the RPO/DRPO. Prior to use of the instrument you
must have read and signed the relevant sections of the Local Rules (this procedure) and the X-ray
diffractometer Safety Guide, which are kept and maintained by the Keyholder on behalf of the
RPO/DRPO.
10.0
PROCEDURE
Put on your TLD badge. Ensure that the window of the TLD faces outwards from the badge. Badges
should be worn on the front of the torso at the waist.XRD Machine
10.1 At the beginning of every month a radiation survey will be carried out to ensure that there is no
radiation leakage from the XRD unit by the designated key holder using the series 900 minimonitor.
10.2 Fill in the XRD log book. The log book must be filled in for every sample analysed. Required
input details: date, start time, finish time, sample details, any issues or comments and initials. The
log book needs to be filled in to record a service or calibration event and should also include details
about the chiller. The first user on Monday should (or the following day if the Monday is a holiday)
check the water level in the chiller (in the chiller room outside the building) BEFORE turning the
machine on. Then, the user should write “chiller level OK” or “filled chiller” in the comment
section of the log book.
Open the valves for the XRD water lines (black tubing) under the sample preparation
bench.
10.3
Turn on the chiller.
10.4
Make sure that the‘X-ray in use’ sign displayed outside the room
10.5
Lock the door to room B.04. the user should always inform the keyholder if the
device is being left running without an operator
10.6
Turn on and log into computer.
10.7
XRD Machine is in standby mode, in this setup:
a. Current is set at 5mA
b. Voltage is set at 20 kV
10.8 Ensure the switch (green button, top left) is turned on (Figure 1)
10.9 Ensure that the key is on the ON position.
10.10
Click on the yellow button below the key and wait for the green button to light and
then click on the green button
10.11
Slowly turn the voltage knob to 40kV, spend 5-10 minutes doing this step.
10.12
Turn the current knob to 30mA, spend 5-10 minutes doing this step.
10.13
Open sample chamber and place sample inside.
10.14
Make sure that the sample holder is tight
10.15
Click the ‘open’ button (make sure that the red light inside the chamber is on)
10.16
Close door to sample chamber and use software to prepare x-ray pattern run.
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Figure 1: Image showing the current and voltage adjuster in the panel of XRD machine.
Computer Software Settings
Use the software controller on the PC to calibrate the system and record data as follows:
10.17 Open software program XRD (XRD Commander)
10.18 Select job
10.19 Fill in information as per Table 1 overleaf
Figure 2: Screen shot of software program XRD
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Table 1: Information to be filled in the software programme (XRD Commander)
A
B
C
D
E
F
Pos
Sample ID
Parameter file
Raw File
Script
Mode
Leave blank
Your sample name
Select XRD1 (20 mins run from 20-800)
Select directory where to save file & name file
Select measure
Select QL
10.20 When everything is filled in select the start button. (press okay if asked to perform
calibration);
At the end of the sample run
At start of sample run
Figure 3 Screen shot of XRD commander at start and end of sample run
Changing Samples
10.22 Ensure that the sample run is finished;
10.23 Shut X-ray-window before opening door. This step is a very important safety feature, failure to do so
will result in the machine shutting down, this could damage the XRD-tube (replacement cost €3000).
10.24 Open door, Push down button to release glass slide and then remove the sample slide.
Finishing Session
10.24
10.25
10.26
10.27
10.28
10.29
10.30
10.31
10.32
10.33
10.34
Shut X-ray-window before opening door
Remove sample from the XRD machine
Slowly return the current to 5mA. Takes 10 mins to do this
Slowly return the voltage knob to 20kV. Takes 10 mins to do this
Click on the ‘Red’ button to turn off X-ray.
Turn key to OFF position
Turn off the chiller
Check if the log-book is completed.
Ensure that all benches are tidy and no sample slides are left behind.
Make sure that the ‘X-ray NOT in use’ sign is displayed outside the room and
door.
Return the XRD room key and the TLD badge to the card holder
Return to laboratory and wash the XRD glassware.
unlock the
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10.35
General Regulations
10.36 Return the TLD badge and keys immediately after the use;
10.37 Those who are violating any of the rules or regulations described in this SOP will lose their
access for a week in the first offence, a month for the second offence and permanently for the
third offence.
11
APPENDICES
Appendix (i) Template of questionnaire sheet for SOP (11-00xx). To be photocopied, filled out and the hard
copy must be placed in training file folder in Cabinet 1 in the CREST office.
12.0
AMMENDMENT RECORD
Section
NA
Reason for Revision
New Owner
Date
27/11/2013
Rev
D
APPENDIX (i) Template of questionnaire sheet for SOP (11-00XX). To be photocopied, filled out and the hard copy must
be placed in training file folder in Cabinet 1 in the CREST office.
Questionnaire for SOP 11-005
Q1.
VERBALLY EXPLAIN TO THE TRAINER, THE PROCEDURE FOR ANALYSING SAMPLES
OF ANY KNOWN OR POTENTIAL SAFETY RISK IS ASSOCIATED.
Q2. VERBALLY EXPLAIN TO THE TRAINER, THE PROCEDURES OF HANDLING THE
RADIATION TLD BADGE.
Q3. VERBALLY EXPLAIN AND DEMONSTRATE TO THE TRAINER, THE SEQUENCE OF THE
STEPS INVOLVED FROM TURNING ON THE CHILLER TO TURNING ON THE
MACHINE.
Q4. VERBALLY EXPLAIN AND DEMONSTRATE TO THE TRAINER, THE OPERATION OF THE
XRD SOFTWARE (XRD COMMANDER).
Q5. VERBALLY EXPLAIN AND DEMONSTRATE TO THE TRAINER, THE SEQUENCE OF THE
STEPS INVOLVED IN CHANGING THE SAMPLE.
Q6. VERBALLY EXPLAIN TO THE TRAINER, HOW TO ADDRESS ANY MALFUNCTIONS OF
THE INSTRUMENT ARE OBSERVED.
Q7. VERBALLY EXPLAIN AND DEMONSTRATE TO THE TRAINER, THE SEQUENCE OF THE
STEPS INVOLVED IN TURNING OFF THE XRD MACHINE.
I, the undersigned, confirm that I have read and understood this SOP and agree to carry out related actions according to the
instructions in this SOP.
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NAME:__________________________
SIGNATURE:_____________________
DATE:___________________________
RAMAN
NOTE: All measurements must be taken three times unless otherwise stated and must utilise the objective for
use in the measurements for which the calibration is performed (unless indicated). The steps should be
followed in sequence.
1. Zero Order Measurement:
(i)
Move the grating using the option (to the left of the number indicating grating position) until
‘Zero’ is indicated in the corresponding window in Labspec. This moves to the zero order of the
grating.
With a short acquisition time, acquire a spectrum of the zero-order peak. If the signal is saturated,
reduce by reducing the hole size.
Fit this peak using a Gaussian/Lorentz function using the ‘Approx’ and ‘Fit’ options within the
‘Peaks and Bands’ within Labspec. Use the ‘Bands’ option to find the exact position of this peak.
Adjust the ‘Zero’ option within ‘Calibration’ and repeat (i) through (iv) until the peak position is
satisfactory.
(ii)
(iii)
(iv)
2. Si peak at 520.7 cm-1 verification (x100 objective):
(i)
Move the grating such that 520cm-1 is within the window displayed and the 0cm-1 laser peak is
outside the window (the central position varies from laser to laser and grating to grating).
Acquire a spectrum from a Silicon sample such that the peak is not saturated and is well formed
(adjustment of the acquisition time or hole size may be necessary to achieve this).
Fit this peak using a Gaussian/Lorentz function using the ‘Approx’ and ‘Fit’ options within the
‘Peaks and Bands’ within Labspec. Use the ‘Bands’ option to find the exact position of this peak in
wavelength. The peak should be centred on 520.7 cm-1
If the peak is off, adjust the “co-eff” option with ‘Calibration’ so that it corresponds to 520.7 cm-1
(remember depending on wavelength/grating, there is only 1-2cm-1 precision).
Verify the position of this peak and repeat (i)-(iv) until satisfactory (should be within 1
wavenumber of 520.7 cm-1).
(ii)
(iii)
(iv)
(v)
3. Dark current acquisition:
(i)
Ensure the filter is at 100% if it has been adjusted and that the hole is at the appropriate setting.
With the objective unfocussed on any sample, the laser and ambient light switched off, acquire a
spectrum over the spectral range and for the acquisition time that is to be used during the
measurements.
Perform this acquisition three times and save each spectrum separately
(ii)
4. Spectrum of optics of system
(i)
(ii)
With the laser switched on and the objective unfocussed, acquire a spectrum over the spectral
range and for the acquisition time that is to be used during the measurements.
Perform this acquisition three times and save each spectrum separately.
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5. PET spectrum:
(i)
(ii)
(iii)
(iv)
Focus the laser objective on a sample of PET.
Acquire a spectrum of PET such that the detector is not saturated and the peaks are well formed.
Perform this acquisition three times and save each spectrum separately.
For the acquisition time used to acquire the spectrum, also acquire a dark current acquisition as per
step 3 above.
6. Fluorescent standard (785nm or 514.5nm) spectrum (x100 in-air objective):
(i)
(ii)
Acquire multiple spectra, ideally on different spots, of the fluorescent standard for the acquisition
time and spectral range to be used in the experiment (3x3 second acquisition is useful).
Perform this acquisition three times and save each spectrum separately.
7. Substrate spectrum:
(i)
(ii)
Acquire a spectrum of the substrate on which the sample is mounted for the acquisition time and
spectral range to be used in the experiment.
Perform this acquisition three times and save each spectrum separately.
SAVING OF SPECTRA:
If spectral measurements are to be imported into Matlab, all spectra (including those acquired at calibration)
must be saved in .ms0 or .tsf (or preferably both) formats for single point measurements, and in .tvf formats
for spectral images.
SYSTEM REBOOT PROCEDURE:
If the software becomes non-responsive, it may be necessary to reboot the system. If the lack of response
comes from motors (grating, hole, slit etc.), a common reboot for all three systems entails.
(i)
(ii)
(iii)
(iv)
(v)
Close software;
Turn off Instrument Power Module (large box underneath monitor);
Restart Computer;
Turn on Instrument Power Module (large box underneath monitor);
Reboot software;
If the software gives a detector error on start-up, a more extensive shut down may be required (perform the
following steps in sequence for the Raman instrument in question).
(i)
(ii)
Close software;
Turn off:
(a) Old Raman:
Instrument Power Module
“Flat White unit” behind Instrument Power Module
(b) New Raman:
Instrument Power Module
“Flat White unit” on top of Instrument Power Module
Tango (black) Unit
(c) Dual Raman:
Instrument Power Module
Tango (black) Unit behind monitor
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“Flat White unit” Rear left of Instrument
Tango (black) Unit beside 785/830 power supplies
(iii)
(iv)
(v)
Restart Computer;
Turn on Instrument Power Module (large box underneath monitor);
Reboot software;
Fumehoods
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of High Temperature Box Furnaces
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
Function and Usage
A Fume Hood is essentially a ventilated box with one side providing an adjustable opening. It provides air
extraction to remove any fumes produced within the box. It is designed to have laminar flow (even and nonturbulent air-flow) through the front opening. To obtain even flow through the face of the fume cupboards,
baffles are generally installed at the back of the cupboard. These baffles are set to extract the air from two or
more locations across the back of the fume cupboard. Fume cupboards draw air out of the rooms they are
installed in. There needs to be an adequate volume of air available or the fume cupboard will not be able to
draw a sufficient volume of air to function properly. Where the room is small or there are a large number of
fume cupboards an additional supply of air, other than the normal room ventilation, may be required. This
additional air is known as the make-up air. If the make-up air supply is not adequate or the make-up air is
switched off then the fume cupboards may not be able to achieve the required face velocity. Alternatively if
there is no make-up air and the room ventilation is switched off, there may be insufficient air volumes for the
fume cupboards to achieve the required face velocity. This can cause fumes to escape in to the laboratory. The
base of the fume cupboard area must be kept clear to allow effective ventilation of the work area.
Maintenance
Regularly maintain the fume cupboard by:
 Removing the contents of the cupboard and washing the walls and work bench.
 Keeping sinks and drains clear of refuse and checking them regularly.
 Labelling all containers in the fume hood appropriately.
 Ensuring waste bottles in the fume hood are capped when not in use and are disposed of regularly.
Maintenance of fans must be carried out regularly (annually recommended).
Safe Work Procedure
 Perform all work that involves hazardous and noxious materials in the hood. If a fume hood is not set
up and used appropriately, fumes may escape out of the sash opening of the hood towards the user,
especially with heavier vapours such as formaldehyde or chlorinated solvents.
 Do not work within 10cm of the leading edge. The larger the item, the further back it needs to be
within the fume cupboard to overcome the turbulence created.
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





Work extending arms under or around the sash, placing the head behind the sash, with the glass
between the worker and the chemical source. The sash will act as a primary barrier in the event of
spill, splash or explosion. Heads must always be kept out of fume hood while working.
Put the minimum amount of materials in the hood required for the current operation. Each additional
item in the hood creates additional turbulence and potential for gas/vapour escape. Do not place
storage items behind the area you are working in.
Do not put large equipment in the fume cupboard, as they block the baffles and produce regions of
zero or low flow in the work space.
Do not open windows which may create draughts in the vicinity of the fume cupboard. The make-up
air supply and room ventilation should be on whenever the fume cupboard is in use.
Do not use perchloric acid in a standard hood. Use a water-washed hood.
Do not use infectious materials in a chemical fume hood.
Before using a fume cupboard for the first time:
 Check that the flow reading on the test certificate meets or exceeds the flow rate requirement.
 Locate where the fan failure warning alarm is and what it will sound like (if fitted).
 Locate the fire damper or emergency stop (if fitted) for use in the event of a fire.
 Locate the nearest phone, fire extinguisher/blanket, shower or eyewash station and know who and
where the qualified first aid providers are.
 Wear protective clothing (laboratory coats and gloves).
Hazards associated with the use of a fume hood
 While fume hoods are designed to protect the user from hazards, misuse can cause them to afford less
protection than expected and, hence, becoming a hazard in their own right.
 The effectiveness of a fume hood is reduced if the sash is open too wide or the hood is cluttered with
apparatus.
 Fume hood fans are susceptible to failure leaving them effectively useless.
 The front sash may be made of heavy glass. Accidents have occurred when the sashcord breaks.
Risk associated with the use of a fumehood
Fume hood sash left open and blockage of airflow which allows the escape of the fumes from toxic and
noxious material. The probability of injury is slight to moderate and may increase with the toxicity of the
escaping material.
From the apparatus itself, i.e. fan not functioning or broken sash. The probability is slight but damage could
range from moderate to severe.
Applicable Standards and Regulations
British Standards Institution: BS EN 14175:2003 Fume cupboards
British Standards Institution: BS EN 7258:1994 Laboratory fume cupboards
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High Temperature Box Furnace
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of High Temperature Box Furnaces
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
Introduction
General: This type of apparatus uses high temperatures during operation. High temperature furnaces use high
voltage to generate temperatures above 500°C. Do not open the furnace or remove any substrates until the
oven and its contents have cooled sufficiently for safe handling. Be aware that materials may not glow or
appear hot under 600 °C.
Heating Elements: The furnaces operate to a maximum temperature of 1100-1600 °C. Ramp up and ramp
down rates are relative (1 hour to many hours depending on synthesis procedures). It should be noted that
prolonged heating at temperatures below 1000 °C can cause damage to the MoSi2 heating elements. This is
because MoSi2 oxidizes to SiO2 and weakens the elements at temperatures in the range of 400-800 °C.
Melting Points: It is helpful to know the approximate melting temperature of your material. If you are unsure, a
sample container should be used which can contain your sample in a melted form. This is necessary because it
helps to protect the furnace insulation from contamination and damage. The insulation is very expensive to
replace.
Quenching: Quenching of samples from high temperatures can be extremely dangerous! This procedure should
never be performed alone and should be done so using additional protective equipment including high
temperature gloves, long handled tongs, full face shields and flame proof jackets. This procedure should be
minimized, however, as it also can damage the insulation and heating elements. In the event of a fire, the
standard fire protocol should be followed.
Sealed Tubes: When it is necessary to heat sealed tubes, the quality and melting point of the tube should be
checked. Sealed tubes heated in the furnace can explode and cause serious damage to furnace and/or cause
serious injury to the user if the explosion occurs during sample removal. Additional protective equipment is
required including a full face shield, gloves, lab jacket and tongs.
This SOP should be read and understood prior to the commencement of relevant work and used to
complement supervised practical familiarization with the various techniques described. MSDS for any
materials to be heated must also be consulted before starting work. MSDS are easily found from supplier
websites, or contact the technical office on the second floor of the Focas Research Institute for advice.
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Hazard
Hazards: High voltage is needed to generate temperatures greater than 500 °C. With the high voltage come
inherent dangers of electrocution, fire, and severe burns. Make sure the furnace is properly grounded and no
loose wires are connected to the furnace and wear all necessary protective clothing while operating. The
furnace program should be stopped, or the furnace shut off before opening the furnace door. Working with
high temperatures between 200 – 1600 °C; materials will not always glow or appear hot, but will cause severe
tissue damage with improper handling.
Personal protective equipment (PPE): Before using the furnace, ensure that at least the following protective
equipment is available to you:1. Safety glasses
2. Thermal gloves
3. Closed-toe shoes with socks
4. Long pants (no shorts!)
5. Lab coat
6. Face shield
7. Safety mask (when necessary)
Engineering controls: There are no ventilation controls for the furnaces. Most box furnaces have muffles which
allow gasses to escape. All furnaces should therefore be placed in fume hoods, and each fume hood
should be checked for proper flow. Consult your technical team, or your supervisor if there is no fume hood
or you are unsure about the proper use for the fume hood. If you are treating a material which could pose a
health risk special precautions must be adhered to.
Emergency response in the case of spill or other accident: If you drop your sample on the work bench and it catches
fire, or if you accidentally drop the sample on yourself don’t panic! Remain calm and contact technical staff;
if the fire is out of control engage the fire alarm for the building.
Procedures for safe operation of box furnace

Before commencing work: Any person using the high temperature furnaces must be trained by their
supervisor prior to using the equipment. Under ordinary circumstances it is advised that the buddy
system is in operation while working with the high temperature furnaces. If you have to work with a
high temperature furnace and you are alone, you must ask for approval from your supervisor.

Preventing contamination: If there are any spills, make sure the area is cool, then clean up with paper
towel or a mop. You must adhere to current disposal laws and protocols. Upon leaving a designated
work area, remove any personal protective equipment worn and wash hands. After each use (or day),
wipe down the immediate work area. At the end of each project, thoroughly decontaminate the
designated area before resuming normal laboratory work in the area.

Precise process description: See the link below for step-by-step instructions for furnace operation.
Carbolite furnace: http://www.carbolite.com/DocGallery2.asp?catid=1
Nabotherm furnace: http://www.coleparmer.com/Assets/manual_pdfs/33334-xx.pdf
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Oven/Vacuum Oven
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of High Temperature Box Furnaces
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
Hazards
Electrically heated ovens are commonly used in the laboratory to remove water or other solvents from
chemical samples and to dry laboratory glassware. Never use laboratory ovens for human food preparation.

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Laboratory ovens should be constructed such that their heating elements and their temperature
controls are physically separated from their interior atmospheres.
Laboratory ovens must only be used in a fumehood.
Ovens should not be used to dry any chemical sample that might pose a hazard because of acute or
chronic toxicity unless special precautions have been taken to ensure continuous venting of the
atmosphere inside the oven.
To avoid explosion, glassware that has been rinsed with an organic solvent should be rinsed again with
distilled water before being dried in an oven.
Bimetallic strip thermometers are preferred for monitoring oven temperatures. Mercury thermometers
should not be mounted through holes in the top of ovens so that the bulb hangs into the oven. Should
a mercury thermometer be broken in an oven of any type, the oven should be closed and turned off
immediately, and it should remain closed until cool. All mercury should be removed from the cold
oven with the use of appropriate cleaning equipment and procedures in order to avoid mercury
exposure.
Procedure
 Switch on the mains and the instrument and adjust the required temperature by using thermostat.
 Keep the sample in the space provided.
 Close the door of the apparatus and tighten the lock to achieve the vacuum.
 Switch on the vacuum pump and apply the required vacuum by controlling through the valve and
measure the required vacuum on the calibrated vacuum gauge provided in the apparatus.
 Close the valve and switch off the vacuum pump.
 Check the required temperature is reached thermometer provided inside of the oven.
 After the required time has elapsed for the material, release the vacuum through the valve. Switch off
the instrument and open the door for removing samples.
Close door after removing samples.
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Vacuum Oven
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of High Temperature Box Furnaces
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
PROCEDURE:
 Switch on the mains and the instrument and adjust the required temperature by using thermostat.
 Keep the sample in the space provided.
 Close the door of the apparatus and tighten the lock to achieve the vacuum.
 Switch on the vacuum pump and apply the required vacuum by controlling through the valve and
measure the required vacuum on the calibrated vacuum gauge provided in the apparatus.
 Close the valve and switch off the vacuum pump.
 Check the required temperature has reached thermometer provided inside of the oven.
 After the required time has elapsed for the material, release the vacuum through the valve. Switch off
the instrument and open the door for removing samples.
Close door after removing samples.
Hazards
Electrically heated ovens are commonly used in the laboratory to remove water or other solvents from
chemical samples and to dry laboratory glassware. Never use laboratory ovens for human food preparation.

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Laboratory ovens should be constructed such that their heating elements and their temperature
controls are physically separated from their interior atmospheres.
Laboratory ovens rarely have a provision for preventing the discharge of the substances volatilized in
them. Connecting the oven vent directly to an exhaust system can reduce the possibility of substances
escaping into the lab or an explosive concentration developing within the oven.
Ovens should not be used to dry any chemical sample that might pose a hazard because of acute or
chronic toxicity unless special precautions have been taken to ensure continuous venting of the
atmosphere inside the oven.
To avoid explosion, glassware that has been rinsed with an organic solvent should be rinsed again with
distilled water before being dried in an oven.
Bimetallic strip thermometers are preferred for monitoring oven temperatures. Mercury thermometers
should not be mounted through holes in the top of ovens so that the bulb hangs into the oven. Should
a mercury thermometer be broken in an oven of any type, the oven should be closed and turned off
immediately, and it should remain closed until cool. All mercury should be removed from the cold
oven with the use of appropriate cleaning equipment and procedures in order to avoid mercury
exposure.
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Safety Statement, FOCAS Research Institute
Sonic Tip
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of Sonic Tip
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
PROCEDURE:
 Switch on the mains and then the instrument.
 When using the tip the maximum power it can be set to is 40%
 Adjust the wheel beside the power button to change the power.
 Clean the tip prior to use with warm soapy water.
 Place the sample in the safety box and under the tip.
 Adjust the jack so that it is three quarters way down into the solution.
 Close the door of the safety box and then press start.
 When the allotted time has passed press the stop button, open the door of the safety cabinet, lower the
jack and remove the sample.
 Clean the tip
Hazards
The sonic power has the potential to generate heat within the sample. This issue requires consideration when
solvents are placed under the tip. Please consult the MSDS for the flash point of the solvent before placing it
under the tip. It is the responsibility of the user to check the MSDS for the particular solvent. If the user is
unsure they are required to consult with the laboratory co-ordinator.
Liquid Nitrogen
Focas Research Institute
Standard Operating Procedure (SOP): Safe Use of High Temperature Box Furnaces
Author: Theresa Hedderman
Revised: N/A
Occupational Health Officer: Yvonne Mc Ardle
Emergency Medical Services: 112, 999
Campus Student Health Centre Aungier Street: 402 3051
Poison Control: 01 8092566, 01 8379964
Introduction
Liquid nitrogen is held in a cooled state. As it begins to warm (above around -195oC) it starts to change from a
liquid into a gas. One litre of liquid nitrogen if allowed to warm will rapidly generate 682 litres of nitrogen gas.
Nitrogen gas is a colourless non-toxic odourless gas.
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Hazards
One litre of liquid nitrogen if allowed to warm will rapidly generate 682 litres of nitrogen gas. Nitrogen gas is a
colourless non toxic odourless gas and is termed a simple asphyxiant. This means that if present in a high
enough concentration the nitrogen gas can suffocate a person by as a result of oxygen deprivation. Such a risk
requires serious consideration where liquid nitrogen is being stored and used. Ideally the location for storage
and use of the substance should be well vented. As mentioned liquid nitrogen about will expands as it warms
generating nitrogen gas. This can cause the build up of extreme pressure if the substance is stored in an
inappropriate container. This can give rise to the container exploding. Liquid nitrogen should only be stored in
an approved container.
The hazards involved with handling liquid nitrogen are frostbite and cold burns. Liquid nitrogen can
cause damage to living tissue as a result of prolonged contact. A brief encounter with the substance may not
cause skin damage but prolonged contact certainly will. Cold burns and frostbite as a result of exposure to the
substance can lead to permanent disfigurement which could include amputation of digits. Additionally liquid
nitrogen burns can occur when it is spilled onto clothing without the person being aware or if porous gloves
are worn and become contaminated. Also if liquid nitrogen is inhaled then it can cause damage to the lungs and
respiratory tract. Again if splashed into the eyes irreparable eye damage is a serious risk.
Personal protective equipment (PPE): Before using liquid nitrogen ensure that at least the following protective
equipment is available to you:1. Safety glasses
2. Thermal gloves BS EN 511 (Cold Protection)
3. Closed-toe shoes with socks
4. Long pants (no shorts!) The wearing of clothing that leaves the legs uncovered should be avoided
5. Lab coat
6. Face shield
7. Safety mask (when necessary)
Users should always ensure that they keep liquid nitrogen off their bodies / clothing and out of their lungs and
eyes.
The most significant risk from liquid nitrogen is death by asphyxiation where a spill or leakage depletes the
atmospheric oxygen locally. If the oxygen concentration falls below 18% adverse effects will occur resulting in
loss of mental alertness and performance combined with distortion of judgement. In atmospheres containing
less than 10% oxygen death by asphyxiation is rapid: just two breaths of oxygen-free air kills. All users of liquid
nitrogen should be aware of the symptoms of anoxia (physiological oxygen depletion). These include dizziness,
a narcotic type affect; nausea, confusion, etc. Persons experiencing such symptoms should remove themselves
to fresh air. Persons observing such symptoms in co-workers should remove them to fresh air. In the event
that breathing stops inform the local first aider and give artificial respiration. Do not attempt to rescue anyone
from a confined space if they were working with liquid nitrogen and they have lost consciousness - open the
door if possible and raise the alarm on internal telephone number 999/112.
When storing and using liquid nitrogen there are a number of rules must be followed to minimise the risk of
asphyxiation:
 Only those vessels composed of suitable material may be used for storing liquid nitrogen. Some
materials e.g. glass and some plastics, may fracture at low temperatures releasing nitrogen gas.
 Liquid nitrogen should not be transported through heavily populated areas of buildings in case of
spillages. Stairs should be avoided unless the volumes being transported are small. Persons involved in
the transport of liquid nitrogen should wear appropriate personal protective equipment.
When using lifts to transport liquid nitrogen the following should be adhered to:
 Dewars must not be accompanied in lift. A lift is a confined space and should leakages occur
asphyxiation is possible.
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Safety Statement, FOCAS Research Institute


One person should place the Dewar in the lift whilst another waits to receive the Dewar from the lift
once the journey is complete
Lone working with liquid nitrogen should be avoided wherever possible. If required a Lone Working
Risk assessment should be carried out.
Bulk storage (>25 litres) areas for liquid nitrogen must:
 Display hazard warning signage
 Be restricted to authorised personnel only
 Be continuously ventilated if possible
 Have more than one escape route if possible
 Avoid the use of wide-necked, shallow vessels to prevent excessive evaporation and the possibility of
oxygen depletion.
 When disposing of liquid nitrogen do not pour it down the sink or allow it to vaporise into enclosed
areas such as laboratories, fridges, freezers, cold rooms, etc. Liquid nitrogen to be disposed of through
vaporisation must be left in well ventilated area e.g. a fume hood.
.
Procedures for safe use of liquid nitrogen
 Only trained personnel to handle liquid nitrogen.
 A Material Safety Data Sheet for liquid nitrogen must be readily available.
 All metallic jewellery should be removed when handling liquid nitrogen as metal items will quickly
spread the cold from any contact with the cryogenic material.
 When pouring liquid nitrogen do so slowly and carefully to minimise splashing and rapid cooling of the
receiving container.
 Always use thongs when placing or removing items from liquid nitrogen.
 Never overfill Dewars.
 Use dip sticks to check liquid depth in Dewars. Do not use fingers.
 Pregnant females and asthmatic workers must seek medical approval prior to working with liquid
nitrogen.
 Low temperature damage to the insulation on electrical cables can lead to electrocution and equipment
damage. Liquid nitrogen users must ensure that cables are not placed where they can be affected by
spillages.
 Carry out a risk assessment for the use of liquid nitrogen
 Only use purpose built trolleys and cantilevered units for the movement and decanting lf large
cylinders. Avoid the manhandling of large cylinders for decanting.
In the event of a cold burn from liquid nitrogen:
 Remove any restrictive clothing - but not any that is frozen to the tissue
 Flush the affected area with tepid water (not above 40oC) to return tissue to normal body temperature
 Do not apply any direct heat or rub affected area
 Cover with a loose, sterile dressing and keep patient warm
 Obtain medical assistance immediately
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Appendix 3
FOCAS Research Institute Regular and Out of Hours Access
Access Procedures: FOCAS Research Institute
Occupants
All Occupants of the FOCAS Research Institute will be issued with a personal electronic access card and code.
Academic supervisors of postgraduates resident in the building will be counted as occupants.
Project students spending more than 2 days a week for a period of more than 6 weeks are considered
occupants.
All Occupants should be registered by filling out the attached form and confirmed by approval from the Head
of the FOCAS Research Institute.
All “Occupant” access will be issued initially for a period of 3 months, during which time the occupant must
undertake all required training/project Risk Assessment
Training:
Emergency First Aid
Emergency Response
Manual Handling
Health and Safety Legal update
Radiological Protection
*
*
**
* Mandatory
** Online course mandatory for all
Visitors
Each Research Unit will be issued with 5 additional electronic access cards.
The cards will clearly indicate “Visitor” and display the logo of the research unit.
Access period and/or duration can be preprogrammed
Issue, Tracking and Retrieval of the access cards is the responsibility of the research unit.
A €10 cost will be charged for additional or replacement cards.
Contractors
Electronic access cards for contractors and other visitors will be issued by the Buildings Maintenance Office,
DIT Kevin Street.
The cards will clearly indicate “Contractor”.
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Access Card Request Form
For FOCAS access please complete the following (Please Use Block Capitals)
First Name/ Last Name
Mobile Number
E-Mail
Staff/Student/Visitor
Out of Hours Access Category
Roof Access Required (Y/N)
Access Duration (From/To)
Training Completed
Emergency 1st Aid
Emergency
Response
Manual Handling
The following declaration must be signed before card may be activated.
This permit allows you to access the FOCAS Research Institute
I acknowledge that the information is correct and I accept that my card & pin number is for my own personal
use and will not be used by or given to others.
Should your card be lost it must be reported to the Buildings Office or FOCAS Management/Administration
who will disable it immediately. A replacement card can be obtained from the students services office in DIT
Aungier Street and a small cost may be incurred for a replacement.
Signed
Approved
Date
Supervisor
Date
Facility Manager
Date
For official Use
Mifare Number
Fob number
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Safety Statement, FOCAS Research Institute
Out of Hours Access Procedure
Foreword
This document is designed to inform all staff and post graduates at Dublin Institute of Technology of the
procedures required for out of hours working, with specific reference to the FOCAS Research Institute, DIT
Camden Row.
Dublin Institute of Technology strongly recommends that in the interest of health, safety and security, out of
hours work should only be undertaken when absolutely necessary and no alternatives are available.
Unsupervised work by undergraduate students is strictly prohibited at all times.
Definitions
“Out of working hours working” may be defined as: any other work undertaken outside 8am - 10pm
Monday to Friday and on Saturday, Sunday & Bank and other holidays.
Risk Categories
The following risk categories apply to out of hours working:
Activities to be carried out 9am – 6pm Mon –
Category A
Fri only under direct supervision
Risk (unacceptable)
Activities to be carried out only by authorised
Category B
researchers with a competent “buddy”* in
attendance.
Risk (High)
Activities to be carried out by sufficiently
Category C
competent researchers (may or may not require
a “buddy”)
Risk (Medium)
Activities to be carried out by any
Category D
postgraduate/staff member (e.g. office work)
Risk (Low)
*Buddy means a second competent person is present. Buddies should be identified by supervisors, Head of
Research Group/Centre and/or Head of FOCAS as part of the risk assessment exercise.
Researchers should be approved to undertake the types of activity which fall into the respective categories.
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Steps to be taken
1.
The Head of FOCAS, in consultation with FOCAS Health and Safety Committee is
responsible for drawing up a master list of typical research activities/activities and completing a risk
assessment for each activity and categorising the risk associated with those activities in accordance with
the definitions contained above.
2.
Based on an assessment of their experience and knowledge, each researcher* will be defined as
competent for a range of activities within the risk categories established above.
3.
This assessment will be completed by the researcher’s (academic) supervisor. This assessment
should be reviewed/upgraded periodically.
4.
The Occupational Health Officer will review the risk assessment and take into account the
structural and other controls required for such access. They may recommend certain structural controls
and once this has been implemented, the out of hours access will be authorised.
5.
All researchers will be considered competent to engage in Category D activities.
6.
Researchers must be authorised by the Head of FOCAS /Head of Function to engage in
Category B & C activities out of hours.
7.
To gain out of hours access for Category B or C activities, the researcher must apply in writing
to their supervisor, copied to the Head of FOCAS, specifying and, in doing so guaranteeing the
presence of, the accompanying buddy.
8.
All persons requiring “out of hours” access must have completed an annual “safety/security”
induction prior to gaining access.
9.
The Health and Safety Officer, and the Head of FOCAS will retain a listing of all those who
have attended the safety/security induction.
10.
All persons working out of hours must work only in the area as specified in the risk assessment
and carry out only authorised activities.
11.
Where the fire alarm is activated in the building out of hours, those evacuating the building
must assemble at the building fire assembly point, otherwise emergency services will assume that they
are still in the building. All persons should act as sweepers and evacuate the building in accordance
with the training received at the safety/security induction.
12.
In any other emergency occurs e.g. spill/flood, first-aid, medical assistance, suspect intruder,
response should be in accordance with the training given at induction and the security company should
be notified immediately.
13.
In order to secure the safety and security of persons working in buildings “out of hours”,
access to each building is strictly limited to those authorised.
14.
Authorised persons must not admit any other unauthorised person to the building out of
hours.
15.
Out of hours authorisation may be withdrawn if breaches in the above procedure occur or
persons are found to be under the influence of alcohol/banned substances.
* Researcher includes Postgraduate Students, Technician, Academic Staff members, Visitors.
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Appendix 4
FOCAS Research Institute Fire Safety Protocols
Emergency Evacuation
Role of personnel in the event of an emergency
It is essential that all personnel be fully aware of the evacuation procedures for the area in which they work.
2. On suspecting a fire i.e. smelling or seeing smoke
a. Do not investigate alone
b. Alert FOCAS Head, administration or technical staff, laboratory co-ordinators
3. On discovering a fire:
a. Activate the nearest alarm call point or break glass unit (in stair well), after which
b. Contact the FOCAS Head, administration or technical staff, laboratory co-ordinators desk
or emergency services
c. Fight the fire with the appropriate fire extinguisher
d. Only attempt to extinguish a fire if it is safe to do so and if:
i. The fire is small (i.e. not greater than the size of an average waste paper basket)
ii. There is an exit to your back
iii. You have the correct extinguisher and know how to use it
4.

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







On hearing an alarm activation or other warning:
Evacuate the building* immediately by the nearest available exit “sweep searching” areas as you go
Shut down equipment (gas/electricity) if safe to do so and time permits
Close windows and doors to confine smoke/fire if safe to do so and time permits
Instruct personnel to leave the FOCAS Research Institute
All visitors should be escorted to safety by the person they are visiting
Anyone in common areas or moving between areas, should immediately join the lines of people
exiting
If required, assist any individuals to evacuate the area
Form a single file on both sides of the corridor or stairway, leaving the centre passageway clear
Do not delay or stop to collect personal belongings
Do not use the lift
If heavy smoke present, try to find another exit or crouch low to the floor
All doors should be closed (not locked) by the last person in the line
Report to your Assembly Points: Camden Row
All evacuation marshals/sweepers, building maintenance personnel, FOCAS Research Institute
Management, first-aiders should assemble at the assembly points to check in, reporting to the
Incident Controller details of any casualties or people needing assistance with evacuation. This
information is then given by the Incident Controller to the Emergency Services
Confirm to the Incident Controller that the area has been cleared and report details of any
casualties or people needing assistance with evacuation to the Incident Controller
Do not return to the building until instructed to do so by the Incident Controller
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* Separate personal emergency egress plans (PEEP) will be prepared for people with disabilities
* All visitors should be escorted to safety by the person they are visiting
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Procedure for Organised Evacuation Drills
ORGANISED DRILLS
1.0 POLICY
An evacuation drill is to be held each semester, one day-time and one evening drill (where relevant).
Evacuation drills are announced to relevant staff members.
2.0 PROCEDURE
RESPONSIBILITIES
FOCAS Research Institute Health & Safety Team:
 Agree schedule of dates for evacuation drills for each semester
 Agree list of key personnel to receive advance notification of drills
 Keep a record of all evacuation drills
 Plan a debrief of evacuation drills at the subsequent Health and Safety Team meeting
 Record and manage action items arising from evacuation drills
Occupational Health Officer (OHO):
 Draft communication re: schedule of drills and send to the Head of FOCAS Research Institute as the
chair of the FOCAS Research Institute Health & Safety Team
 On receipt of online evacuation evaluation forms from personnel, compile all feedback and forward a
synopsis to the FOCAS Research Institute Health & Safety Team
Head, FOCAS Research Institute /FOCAS Health & Safety Team:
 On receipt of drill communication from OHO, circulate it to agreed list of key personnel (Appendix)
 Following drills, circulate the online evacuation evaluation form to all personnel for completion using
the internal communication system, e-mail
Buildings Maintenance Manager/ Buildings Services Supervisor
 Notify Gardaí and/or fire alarm monitoring company in advance, where necessary
 External: Be identifiable as the Incident Controller (orange high-visibility vest) and deal with crowd
control, vehicle/pedestrian hazards and meeting with the Emergency Services on arrival.
 Internal: Operate and monitor the fire alarm system
 Make use of communication equipment available to give instructions where necessary e.g. walkietalkies, loud hailers, public address system TBC
 Give the “all-clear” to return to the building
 Complete the evacuation report form (below) and keep in the fire register. Send a copy to the Health &
Safety Office
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Procedure for real events: Incident controller
Incident Controller
 External: Be identifiable as the Incident Controller (orange high-visibility vest) and deal with crowd
control, vehicle/pedestrian hazards and meeting with the Emergency Services on arrival
 Once sufficient information has been obtained from the alarm panel/internally the incident controller
should leave the building immediately
 Make use of communication equipment available to give instructions where necessary e.g. walkietalkies, loud hailers, public address system
 Give the “all-clear” to return to the building
Complete the evacuation report form (below) and keep in the fire register. Send a copy to the Health & Safety
Office
Training



Briefings on evacuation procedures will be given to Centre/Group Managers and any other person the
Chair of the FOCAS Research Institute Health & Safety Team requests to attend the health and safety
meetings
Centre/Group Managers will then be asked to communicate the information to their associated
personnel
Hi-vis vests are available to Centre/Group Managers in addition to a one-page information document
Health and safety team
To be sent by the Secretariat to FOCAS Health & Safety Team:
Centre/Group
FOCAS
FOCAS
FOCAS
FOCAS
FOCAS
FOCAS
IEO
CREST
MSA
RESC
Nanolab
DEL
Bio-spectroscopy
CNRI
Position
Administration
Technical Support
Technical Support
Technical Support
Technical Support
Head of FOCAS
Centre Manager
Centre Manager
Centre Manager
Centre Manager
Centre Manager
Centre Manager
Centre Manager
Centre Manager
Name
Damian Bruce
Andrew Hartnett
Theresa Hedderman
Luke O’Neill
Anne Shanahan
Hugh J. Byrne
Suzanne Martin
Swarna Jaiswal
Grainne Hargaden
Damien Trainer
Alan Casey
Kevin O’Farrell
Frank Bonnier
Mark Davis
Email
Damian.Bruce@dit.ie
Andrew.Hartnett@dit.ie
Theresa.Hedderman@dit.ie
Luke.ONeill@dit.ie
Anne.Shanahan@dit.ie
Hugh.byrne@dit.ie
Suzanne.martin@dit.ie
Swarna.jaiswal@dit.ie
Grainne.hardagen@dit.ie
Damien.trainer@dit.ie
Alan.casey@dit.ie
Kevin.ofarrell@dit.ie
Frank.bonnier@dit.ie
Mark.davis@dit.ie
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Dear Colleague,
Evacuation drills are organised for DAY DATE MONTH at TIME (daytime) and on DAY DATE
MONTH at TIME (evening time).
Communication: before an evacuation drill
Dear FOCAS Health and Safety Team members,
Please note the following:
Evacuation drills will take place in the FOCAS Research Institute on DAY DATE MONTH at TIME
(daytime) and on DAY DATE MONTH at TIME (evening time).
Duties:
 Sweep/search rooms/areas in your location* on your way out to ensure that everyone has evacuated
and has been directed to the nearest available exit
 Exit via the nearest available escape route, once the search is complete
 Inform the Incident Controller (orange hi-vis vest) that your area has been cleared and of any
casualties/issues in the area you have evacuated from
 You may be tasked by the Incident Controller e.g. crowd control, otherwise go to the assembly
point encouraging others to do the same
If available please wear a yellow hi-vis vest. If you do not have one, do not worry, as you can still carry out your
duties even without a hi-vis vest.
*your normal work area OR the area you are in when the alarm goes off
Assembly Points
1. Camden Row
Communication: before an evacuation drill
Dear colleagues,
Evacuation drills took place in the FOCAS Research Institute on DAY DATE MONTH at TIME (daytime)
and on DAY DATE MONTH at TIME (evening time).
Please take time to complete the evacuation evaluation form by clicking here or pasting this address
http://www.dit.ie/healthsafety/evacuationevaluationform
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Communication to Staff Re: Hi-Vis Vests
February 2014
Dear Colleague,
A decision was made by the College of Sciences & Health, Health & Safety Team to issue all staff
members with a hi-vis vest for evacuations (drills/real events).
As a DIT staff member you are an Evacuation Marshal:
Duties:
 Sweep/search rooms/areas in your location* on your way out to ensure that everyone has
evacuated and has been directed to the nearest available exit
 Exit via the nearest available escape route, once the search is complete
 Inform the Incident Controller (orange hi-vis vest) that your area has been cleared and of any
casualties/issues in the area you have evacuated from
 You may be tasked by the Incident Controller e.g. crowd control, otherwise go to the assembly
point encouraging others to do the same
If available please wear your yellow hi-vis vest. If you do not have one, do not worry, as you can still carry
out your duties even without a hi-vis vest.
*your normal work area OR the area you are in when the alarm goes off
Do not delay or put yourself in danger
Assembly Point
Camden Row
Please do not block access to Camden Row
If you have any questions please contact your Safety Representative, Theresa.Heddermen@dit.ie who
can bring a summary to the FOCAS Health & Safety Team.
Regards,
FOCAS Health and Safety Team
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Safety Statement, FOCAS Research Institute
SOP Fire Alarm
ACTING AS INCIDENT CONTROLLER
PURPOSE:
Revision No:
Number of Pages:

1st
2
Date of Issue:
Date of Next Review:
May 2013
May 2014
The purpose is to establish standard procedures for personnel when assuming the role of Incident
Controller during an emergency situation within the premises of the Focas Research Institute,
Dublin Institute of Technology.
RESPONSIBILITY:

The Incident Controller has the task of coordinating the emergency response when the fire alarm
has been activated. This includes evacuating the building and may also include investigating the
source of the activation, liaising with emergency services and assisting injured parties.

All Focas personnel are expected to act as Incident Controllers /Fire Marshalls as required.
PROCEDURE:

Should the evacuation alarm sound for any reason, one individual must assume the role of Incident
Controller. This will normally be a member of Focas Staff or Focas H&S Committee, but, out of
hours, the role must be assumed by one of the occupants; ideally the first one to respond should
take charge.

Once the alarm sounders have been activated, the building should be evacuated. Once the evacuation
starts it should be run to completion even if the source of the alarm is identified and resolved early on.

The Emergency Services (112 or 999) must be contacted straight away, unless it can be
immediately confirmed that the activation is a false alarm.

The Incident Controller must put on an orange high visibility jacket.

Throughout the evacuation the Incident Controller should remain close to, but at a safe distance from
the main entrance so that they can liaise with Fire Marshals and the Emergency Services.

When the Emergency Services arrive, the Incident Controller must give them the Fire Register which is
located at each reception desk.

The Incident Controller must also pass on any other relevant information to the Emergency Services.
This may include information about the incident (if known), information about chemicals, gases or
dangerous substances, details of persons still in the building or areas not swept.

The Incident Controller should not allow him/herself to be unnecessarily distracted by staff or
students. Anyone speaking to the Incident Controller unnecessarily should be firmly told “The
evacuation alarm is sounding, please leave the building”.
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Safety Statement, FOCAS Research Institute

When the Emergency Services arrive on site, the Incident Controller hands full responsibility of the
building and the incident to the Emergency Services. From that point on the Incident Controller’s duty
is complete and they should proceed to the assembly point.

The Buildings Maintenance Manager for the premises, Colm Gillen must be notified, 402 4646, 087
2888294 and the Head of the Focas Research Institute Hugh Byrne on 402 7900, 087 6305063 at the
earliest opportunity.
The Following Procedures Relate to Spurious Activations Only;

If it can be confirmed immediately that the alarm activation is a false alarm, the monitoring station
8058399 should be contacted straight away and advised of the situation

The alarm should not be silenced as this could hide an unresolved problem. Procedure for deactivating
and resetting the alarm. TBC by Buildings Office

After the evacuation has concluded and the alarm has been reset, the building should only be
re-entered when the “all clear” has been given by the Incident Controller. The Incident
Controller should only give the all clear if they are absolutely satisfied that the cause of the
spurious activation has been identified and resolved and the alarm has been successfully reset.

The Incident Controller should then coordinate the resetting of all Fire Doors, Shutters, Automatic
Smoke Vents and Lifts. TBC by Buildings Office

Once the incident has been dealt with, the Incident Controller must complete an Incident Report
Form located in the foyer of the Focas Research Institute and notify the Buildings Maintenance
Manager for the premises Colm Gillen, 402 4646, 087 2888294 and the Head of the Focas Research
Institute, Hugh Byrne on 087 6305063.
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Incident Controller Report Forms
FOCAS Incident Controller Report
FLOOR
th
4 Floor
AREAS
External Roof Area
General Office
Boiler Room
CNRI lab
Meeting Room
GRS Office
rd
3 Floor
Offices
MSA Laboratory
Bio Eng Laboratory
Meeting Rooms
Offices 1
Offices 2
NanoLab/CNRI
RESC
General Office
Crest Office
CNRI Office
Seminar Room
nd
2 Floor
1st Floor
Ground
Floor
Microscopy 1 (AFM, Microscopy
Conf)
IEO)
Basement
2
(EM, Vibrational
Spectroscopy
Sample Prep/ Crest
Signed: ____________________________ (Incident Controller)
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Form for Completion by Incident Controller: Drill Report
INCIDENT CONTROLLER: EVACUATION DRILL REPORT
GENERAL INFORMATION
Please complete all sections and send a copy to the Health & Safety Office, DIT 40-45
Mountjoy Square
Building(s):
Date of Drill:
Name of Incident
Controller
Signature of
Incident
Controller:
(Porter on duty):
Start Time: ______________
Duration: _____________
End Time: _____________
PRE-EVACUATION
1
Were the Gardaí notified? (if necessary)
2
Was the fire alarm monitoring company notified? ( if
necessary)
EVACUATION
Yes
No
Comments
Yes
No
Comments
Fire Alarm, Doors and Exits
3
Did the fire alarm function correctly?
4
Was the alarm audible throughout the building(s)?
5
Did all fire doors operate correctly?
6
Were all exits clear and unobstructed?
Occupants, Assembly Point(s)and Traffic
7
Did all occupants evacuate safely without delay?
8
Did all occupants with disabilities evacuate safely?
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Safety Statement, FOCAS Research Institute
9
Was the lift used?
10 Did all occupants go to the Assembly Point(s)?
11 Were there any issues with traffic?
12 Did unauthorised re-entry to the building(s) occur
before the “all clear” was given?
Evacuation Marshals
13 Were adequate numbers of marshals present?
14 Did marshals direct people adequately?
15 Did marshals have sufficient equipment e.g. hi-vis
vests?
16 Did marshals report problems/issues to the Incident
Controller?
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Safety Statement, FOCAS Research Institute
Appendix 5
FOCAS Research Institute Chemical and Biological Safety Protocols
CHEMICAL AND BIOLOGICAL HAZARDS, STORAGE AND DISPOSAL
CPL and CLP
Information on hazard and risk can be obtained from the label of the chemical and from the
safety data sheet for that chemical. We are currently in a transition period and will have to
engage with TWO distinct formats to which chemicals and mixtures (preparations) will be
labelled until June 2017. In the next sections the requirements of the old system under CPL
Regulations and the new system under CLP Regulation will be explored briefly.
The Old System (CPL)Classification under CPL (Old) Regulations
Chemical substances and preparations are collated into various EU hazard classifications
associated with their physiochemical hazards, health and environmental hazards in accordance
with the labelling legislation (CPL (old system). Criteria for classifications are outlined in this
EU based legislation.
Labelling under CPL (Old) Regulations
Each hazard class of chemical is indicated by a symbol and sometimes an associated letter
indicating its hazard group. These symbols should be clearly visible on the outside of the
chemical container and visually identify the hazard to the user. You must be familiar with the
hazard warning sign.
See Table 1 on next page
Risk Phrases and Safety Phrases
Chemicals are tested extensively to identify the hazard class (refer to 6.1) and the risk
associated with the chemical before they are labelled. Prescribed risk phrases are given in the
CPL Regulations (List of current risk phrases are given in appendix v).
Safety phrases are designed to give information to the user on how to use chemicals safely
(Prescribed current safety phrases are given in appendix v).
.
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EXPLOSIVE
(E)
OXIDISING(O)
HIGHLY/
EXTREMELY
FLAMMABLE/ (F/F+)
Oxidising agents are
The vapours of highly flammable
Explosive materials are capable of producing an explosion chemicals that can react with chemicals
(Flash pt 0-21oC) substances will catch
or will release a substantial instantaneous amount of heat that are oxidisable. These agents release fire, whereas extremely flammable substance (Flash
and gas under the right conditions. Explosions can be oxygen and heat.
Pt <0oC) will catch fire when exposed to an
initiated by heat, static or friction.
ignition source.
(Highly)TOXIC (T+/T)
CORROSIVE (C )
Toxic agents can cause serious damage to
health if they are allowed to enter the body.
Harmful
These chemicals may present a risk to one or more
aspects of the environment (flora, fauna, and aquatic
environment). Their use and disposal must be carried out
in such a way as to prevent any uncontrolled releases into
the environment.
Irritant (Xi)
Harmful: Harmful chemicals can cause
damage to the health of persons if
exposed to them. Prolonged exposure
can cause serious damage to health.
Irritant: Chemicals that cause
inflammation of the skin, respiratory
system or other parts of the body (e.g.
eyes) following any exposure.
Corrosive materials have an ability to burn
biological tissues or materials. The exposure of
corrosive chemicals can occur through inhalation
of the chemical, skin contact with the chemical or
ingestion of the chemical in the forms of fumes,
vapours or fine dust
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Safety Statement, FOCAS Research Institute
Identifying Carcinogens under CPL (Old) Regulations
There are situations where particular care must be taken when using certain chemicals. Carcinogens,
mutagens and reproductive toxins (CMRs) have the potential to cause cancer and/or have an effect on
subsequent generations are specifically controlled by the SHWW Carcinogen Regulation 2001. Carcinogens
can be identified by their label.
Classification
Symbol
Category 1 and
2 carcinogen:
Toxic (T)
Information
Substances known to cause
cancer in humans and
animals or should be
regarded as if they do so.
R45 R49
Category 3
carcinogen:
Harmful (Xn)
Harmful
Cause concern as having
possible carcinogenic
effects to humans, but
which sufficient
information is not available
R40
Use
Used under strict control
measures, exposure to the
agent must be eliminated
or reduced significantly.
Zero exposure to any
carcinogen must always be
the user’s main aim.
Treated the same as with
categories 1 and 2 i.e. treat
as if it is a known
carcinogen to humans.
A specific risk assessment for CMRs with additional requirements is required if you work with a CMR. In
addition a RECORD of the use of a Class 1 or 2 CMR must be recorded by the technician in a record book
specific for this purpose
Identifying Sensitisers under CPL (Old) Regulations
Sensitisers are substances that have the ability to cause an allergic reaction in ‘sensitive’ individuals.
Respiratory sensitisers affect the respiratory system and can lead to asthma.
Skin sensitisers affect the skin and can lead to rashes, dermatitis and eczema.
In order for a person to get ‘sensitised’ they must come in contact with the substance usually over a period of
time. Therefore it is essential that when using a sensitiser strict precautions are in place to minimise contact
and therefore minimise the chance of sensitisation occurring.
Respiratory sensitisers are classified as HARMFUL (Xn) and carry the risk phrase R42 ‘may cause
sensitisation by inhalation.’ Skin Sensitisers are classified as IRRITANT (Xi) and carry the risk phrase
R43 ‘may cause sensitisation by skin contact.’
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Safety Statement, FOCAS Research Institute
The New System (CLP)Classification under CLP (New) Regulations
Chemical substances (from Dec 2010) and mixtures (from June 2015) are collated into various GHS hazard
classifications associated with their physiochemical hazards, health and environmental hazards in accordance
with the labelling legislation CLP (new system). Criteria for classifications are outlined in the legislation
(purple book) and are in line with GHS. One hazard:-one classification:-one label:-WORLDWIDE.
Labelling under CLP (New) Regulations
Each hazard class of chemical is indicated by a pictogram indicating its hazard group. These pictograms
should be clearly visible on the outside of the chemical container and visually identify the hazard to the user.
You must be familiar with the hazard warning pictogram.
See Table 2 on next page. For further details on GHS please refer to the Health and Safety Authority
website (www.hsa.ie)
Hazard and Precautionary Statements
Chemicals are tested extensively to identify the hazard class (refer to 2.2) and the risk associated with the
chemical before they are labelled. Prescribed Hazard Statements (H) are given in the CLP Regulations. (List
of current Hazard statements are given in appendix 1 B)
Precautionary Statements are designed to give information to the user on how to use chemicals safely.
(Prescribed current safety phrases are given in appendix 1 B)
New chemical labeling – globally harmonised system (GHS)
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Safety Statement, FOCAS Research Institute
Identifying Carcinogens under CLP (New) Regulations
Category 1A and 1B carcinogens are labelled as indicated below.
Classification
Symbol
Carcinogen
Cat 1A
Cat1B
Hazard statement
H350 May cause cancer
H350i May cause cancer by
inhalation.
DANGER
Carcinogen
Cat 2
H351 Suspected of causing
cancer.
WARNING
Identifying Sensitisers under CLP (New) Regulations
Hazardous substances that can cause an allergic reaction carry the hazard pictogram and are labelled with the
hazard statements outlined below.
For Category 1(A and B) sensitisers
DANGER
H334
WARNING H317
May cause allergy or asthma symptoms of
breathing difficulties if inhaled
`
May cause an allergic skin reaction.
Pregnant Women
Studies have demonstrated that a number of chemicals may interfere with pregnancy or with the
development of the unborn baby. These chemicals can be identified from their risk phrases. The first 15
weeks of pregnancy are when chemicals can impact most. It is therefore imperative that when a woman is
pregnant or thinks she may be pregnant she informs her line manager or class supervisor who will
arrange for a specific ‘Pregnant woman’ risk assessment to be undertaken by the Occupational Health Officer
on site in line with the procedure outlined on http://www.dit.ie/services/healthsafety/procedures/
Chemicals
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Safety Statement, FOCAS Research Institute
which are specifically considered can be identified by their associated risk phrases. Risk phrases where the
risk must be reassessed (R40, R45, R47, R49, R60, R61, R62, R63, R64). The equivalent Hazard
Statements (Insert H numbers here) must also be considered.
Safety Data Sheets (SDS)
Safety data sheets are documents prepared by the chemical supplier that give detailed information on the
chemical and how to handle it safely. Safety data sheets identify hazards associated with a material and how
the material can be safely handled, stored and used.
SDS for the chemicals used are available in all laboratories. SDS are provided by the chemical supplier and
gives detail on many aspects of the chemical safety. Safety data sheets are available for a large number of
chemicals and can be downloaded from the web. Useful websites include:
http://www.sigmaaldrich.com/ireland.html where SDS for substances can be sourced. If you are working on
a project the SDS must be available in the area in which you work. SDS must conform to the EU standard as
outlined by the REACH regulation 2007. The format is same worldwide. The Sections of a SDS include:
Title
Information
1
Chemical identification
2
3
Hazards identification
Composition/information on
ingredients
Name and manufacturer number
Hazards and risks (R or H) associated with the material. Details
of the label.
4
First Aid measures
First aid measures to be taken if exposed to the material
5
Fire fighting measures
Responses to be taken during a fire involving the material
6
7
Accidental release measures
Handling and storage
Exposure Controls/personal
protection
Physical and chemical
properties
Details how to respond to a leak or spill of the material.
The requirements for handling and storing the material safely.
Information on protection requirements if exposed to the
material.
Information on the appearance and chemical properties of
material.
information on material stability and ability to react with other
materials.
Information on the severe and chronic effects if exposed to the
material
8
9
10 Stability and reactivity
11
Toxicological information
CAS Number, molecular formula, list of common synonyms
12 Ecological information
The impact the material has on the environment
13 Disposal Considerations
correct disposal procedure for the material in question
14 Transport information
15 Regulatory Information
information on the means of transporting the material
Declaration of EU conformance.
Relevant risk and safety phases and other regulatory
information Information such as a disclaimer from the
producer of the SDS.
16 Other Information
In general a copy of the SDS should be replaced with an updated copy every 2 years. Check that the SDS you
refer to has been updated recently.
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Safety Statement, FOCAS Research Institute
Routes of Entry of Chemical Agents into the Body
For the chemical to harm to the health of the person using it, the chemical must come into contact with
them. Factors that will affect the impact a chemical has on the biological system include the following
parameters.
 Inherent Hazard (how toxic, harmful etc the chemical is)
 Dose (how much gets into the body) at which it exerts its effect.
 Metabolism (what it changes into) and how long it stays in the body (and at what conc.)
There are four main routes by which chemical agents can enter the body. These routes are as follows
Routes of Entry
Inhalation
This is the most important route of entry. Inhalation occurs by absorption of a
chemical through the respiratory tract via inhalation. Inhalation of solvent vapour can
be very dangerous as the surface area available within the lungs for the absorption of
chemical agents is many times greater than that available on the skin.
Skin
contact
Skin contact represents the most common route of chemical entry into the body.
Chemical agents can enter the body if they come into contact with damaged skin e.g.
cuts and abrasions.
The material enters the body through the mouth (swallowing). Direct ingestion is
considered unlikely in the laboratory however, ingestion of toxic materials may occur as
a result of eating in a contaminated work area or with dirty hands.
Injection occurs when a material is introduced directly into the bloodstream. Injection
can occur through mechanical injury from sharp objects e.g. syringe, needle or broken
glass
Ingestion
Injection
The most common route of exposure is by inhalation. It is therefore essential that the concentration of a
chemical in the air is kept to a minimum. The ingestion of food and drink is forbidden in the laboratory to
minimise the risk of ingestion. When handling chemicals it is essential that contact with the chemical is kept
to a minimum. Hands are washed immediately after each laboratory session or if there is inadvertent contact
with the chemical (e.g. splash). For particularly hazardous chemicals the use of appropriate chemical resistant
gloves may be required. This will be indicated in the laboratory manual and in the chemical risk assessment.
The type of glove to be used will also be indicated (e.g. heavy duty rubber glove, nitrile etc.). In the laboratory
safety measures are in place to prevent or minimise the risks associated with the use of chemicals.
Exposure limits
The SHWW Chemical Agents Regulations (2001) prescribe exposure limits for airbourne hazardous
substances (OELVs). They are quoted as a time weighted average (TWA) which means that they indicate the
safe amount that a healthy adult can be exposed to for a given time (usually 8 hrs). For particularly hazardous
substances a Short Term Exposure Limit (STEL 15 mins) is in place. These limits are available in the Code of
Practice (2010) for Safety, Health and Welfare at Work (Chemical Agents) Regulations, 2001, which can be
downloaded from www.hsa.ie and is updated regularly. Every person using a chemical agent must design
their working practice so as to eliminate or reduce to as low a level as possible their exposure to that agent.
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Safety Statement, FOCAS Research Institute
Chemical Storage
Proper and correct storage of all chemicals must be in place to minimize hazards associated with leaks, spills
and accidental mixing of incompatible chemicals. The SDS can be used as guidance before storing the
material in order to obtain information on the materials incompatibilities. A minimum amount of chemicals
and solutions should be stored in the laboratory area. Extremely/highly/ flammable chemicals must be
stored in flame proof cabinets and safety fridges as appropriate. Chemicals are stored based principally on
their UN-Hazard class (section14 of SDS) in dedicated chemical storage areas. All personnel are responsible
for the proper storage of chemicals in the laboratory and storage areas with which they are associated.
When chemicals are stored in a laboratory the following precautions should be taken:
 All chemical containers (including samples) in the laboratory areas must be labelled with the
name of the chemical, its hazard class and risk phrases. The name of the person labelling the
chemical must also appear. A disposal date must also be given.
 Check with the laboratory technician (Core) or designated person (Centre/Group) if you intend
to store materials in the laboratory.
 Some chemicals degrade during storage and may become more hazardous and therefore it is
crucial that quantities of hazardous chemicals stored be kept to a minimum.
 Chemicals that are affected by sunlight must not be stored in an area where they can be exposed
to direct sunlight
 Chemicals must not be stored under sinks.
 Leaking or damaged packages must be removed to a safe area for repacking or disposal
 Solids should be stored on shelves or in cabinets unless stated otherwise.
Chemical Waste Disposal
It is extremely important that all the waste produced in the Focas Research Institute is disposed of in a
correct, safe and legally compliant manner to avoid any unnecessary problems. Failure to dispose of waste
correctly may result in prosecution of both the Focas Research Institute and the individual involved. All
chemical waste containers must be clearly labelled to indicate the nature of the waste material. It is the
responsibility of the technical staff to organise the removal of ‘collected’ hazardous waste from the site.
Methods of disposal of waste are documented in the practical procedure in the laboratory manual and must
be adhered to. The CRA documents how waste generated in the procedure which is risk assessed is to be
disposed off.
Information on the disposal of waste is available in the SDS.
Waste
Aqueous
waste
Solid
Organic:
Chlorinated.
Means of Disposal
All aqueous waste is neutralised and is poured down the sink and diluted well
with plenty of water.
All solid samples must be submitted to the supervisor in a sample bottle.
Consult the supervisor if there is any solid waste and it will be disposed of
appropriately.
All organic liquid waste (not water miscible) is to be neutralised and poured into
the waste solvent bottle labelled organic waste in the fume cupboard.
All chlorinated organic waste is to be neutralised and poured into the
chlorinated waste solvent bottle
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Safety Statement, FOCAS Research Institute
General methods of disposal for SMALL amounts of waste are given in the practical procedure and
CRA.
Solid Chemical Storage and Waste Disposal
Solid waste produced from synthetic organic and inorganic experiments (unless explosive, flammable or
otherwise considered dangerous for transport according to ADR regulations) can be broadly divided into two
classifications for transport and disposal.
UN No. 2811, Toxic Solid Organic NOS, Class 6.1 Packaging Group 1
UN No. 3288, Toxic Solid Inorganic NOS, Class 6.1 Packaging Group 1
Procedure for collection, storage and disposal
General Synthetic Laboratory Solid Waste








Separate samples into organic and inorganic waste materials
Waste produced should be collected in suitable sealed containers within the laboratory.
To prevent any unforeseen reaction, different waste solids should not be collected/stored in the
same container.
These smaller individual sealed containers should be transferred to the appropriately labelled disposal
container provided
Pack with sufficient vermiculite to prevent breakage of contents
Waste materials come under the same segregation policies outlined for general chemical storage
Large quantities of waste products should not be stock piled
Once per year, or when full, containers are sealed and disposed of by registered waste disposal
company
Waste generated foreseen not to fall within the above categories or which may pose additional safety
concerns should be assessed on a case by case basis. Any such waste must be identified clearly and if available
the SDS should be consulted with respect to classification and incompatibilities. A registered waste disposal
company should be contacted with respect to collection and disposal. Copies of all C1 forms and certificates
of destruction should be retained for all chemical waste and stored in the Institute Waste Register.
Chemical spills
General Spill procedures
In the case of a spill or leak of chemical the following procedures should be carried out.







The area must be cordoned off and access to area restricted
Area must be kept well ventilated.
APPROACH THE SPILL ONLY IF SAFE TO DO SO.
WEAR PPE: SAFETY GLASSES AND GLOVES (check type in CRA or SDS) before
approaching the spill. For larger spills breathing apparatus may be required and is
available. You must be trained to use BA when cleaning up a spill.
If the spilled material is extremely/highly/ flammable all sources
of ignition must be turned off if safe to do so.
The CRA must be consulted.
The SDS for the chemical concerned must be consulted before dealing with the spill
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Safety Statement, FOCAS Research Institute



The source of the leak should be identified and sealed if safe to do so.
All wastes and all contaminated items generated by spillages must be disposed of in a suitable
manner.
Individual spill procedures are outlined in the laboratory manual and in the CRA.
Spill procedure (up to 250cm3)
In addition to consulting the laboratory procedure and CRA:WEAR APPROPRIATE PPE
 Mop up solid waste (up to 5g) with a damp tissue and rinse well with water before putting in
the bin.
 Wipe up organic spills with tissue and leave in the fume cupboard to evaporate for at least 1 hr.
Inform the technician.

Acid or base spills must be neutralised and diluted well before collection. Rinse any tissue used
well with water before disposal
Spillage procedure (>250cm3)
 Supervisor must be consulted so that they can deal with the situation appropriately.
 Spillage kits are available in the laboratory. All spillage kits must contain the following:
Absorbent booms, Absorbent pads, Dry absorbent material, bush and
 pan, General purpose broad range disposable mask, Heavy duty gloves, Safety glasses waste
bag/ Empty container.
 Solid waste must be collected with the minimum of dust generation and disposed off as
hazardous waste in consultation with the technician.
Code of practice for clean-up of a chemical spill
Solid chemical spill
Background information
 If any of the following are true, then the situation should be considered highly hazardous.
o Is the chemical toxic or a CMR toxin?
o Is the material a fine powder?
o Is there a danger of adverse chemical reaction?
o If any of the above is true, evacuate the immediate area.
 Gather relevant information on the chemical from the Safety Data Sheet (SDS), including its:
o Reactivity
o Flammability
o Explosive nature
o For example peroxide forming chemicals
o Corrosive nature
o Oxidising power
 For example nitrates, permanganates and perchlorates should be disposed of
separately to combustible material.
o Toxicity
 Gather the appropriate Personal Protective Equipment (PPE) necessary for the clean up. This
information is available in the SDS, and may include:
o A respirator (type P2 as a minimum) if the material is toxic or a fine powder
o Safety glasses or goggles to prevent eye irritation
o Gloves to prevent skin absorption or irritation
o Disposable overalls/lab coat
 Gather material necessary to aid in the clean up, including:
o Wet paper towel or similar to cover the spilt material
o Damp sand or saw dust may be of assistance in cleaning up
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o A shovel or dustpan to collect the material
o A container for disposal
Clean-up
 Do not tackle a clean-up procedure by yourself. As a minimum there should be two persons
involved. e.g. one to clean up the spill and one to observe.
 Cover the spilt powder with the wet paper towels (or similar items), or use damp sand.
 Carefully shovel this mixture into the disposal container. This method should not be used on
substances that in contact with water emit flammable gases or become spontaneously flammable.
 Clean yourself and any equipment as close to the site as possible, without spreading the material
around.
 Place material in a suitable container and contact a registered disposal company to arrange for safe
disposal
Code of practice for clean-up of a liquid nitrogen spill
For minor spillages (<1 litre) of liquid nitrogen the following protocol should be
followed:
 Evacuate the immediate area.
 Allow liquid to evaporate, ensuring adequate ventilation
 Following return to room temperature inspect area where spillage has
 occurred
 If there is any damage to the floors, benches or walls inform the buildings office
 If any laboratory equipment has been damaged following the spillage inform the laboratory coordinator /supervisor
For major spillages (>1 litre) of liquid nitrogen the following protocol should be
followed:
 Evacuate the immediate area
 Inform emergency services on internal telephone 999/112
 If present ensure that the oxygen depletion sensor has been reset before re-entering the room.
 In the event that an oxygen depletion sensor is not present do not return
 to the area until it has been declared safe
Standard Operating Procedure for the Neutralization of Strong Acids and Bases
Although technically not waste minimization, neutralization of strong acids and bases can
reduce the size of your laboratory's and KSU’s aqueous waste stream. Neutralization is the most efficient and
least costly way of managing waste acids and bases. This bulletin addresses the neutralization of the acids and
bases listed below. After neutralization, waste liquids can be disposed of in the sanitary sewer.
Solutions that should not be neutralized:
The solution you plan to neutralize should not contain heavy metals such as arsenic, barium, cadmium,
chromium, lead, mercury, selenium and silver. Wastes containing high levels of other metals may be of
concern, as well. Acids that are very reactive with water should not be neutralized, unless you have expertise
in handling and using them. These include: acid anhydrides and chlorides; chlorosulfonic acid, fuming nitric
and sulfuric acids; liquid halides of boron, silicon, tin, titanium and vanadium; and liquid halides and
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oxyhalides of phosphorus, selenium and sulfur. Due to extreme safety considerations, you should also not
attempt to neutralize hydrofluoric acid.
Personal protection and equipment
Carry out neutralizations in a well-ventilated fume hood. Use the sash or a safety shield for protection against
vigorous reactions. Wear a chemical resistant apron, splash-proof goggles or a full-face shield and nitrile
gloves. Long gloves or gauntlets are also recommended. A five gallon polyethylene bucket is recommended
for neutralizing 1-10 liters. A large container is needed in acid neutralization for addition of ice and base, and
to safely stir the reaction.
Procedures
Neutralization of strong bases
1. Bases that may be neutralized include: solutions of potassium and sodium hydroxides, alcoholic sodium or
potassium hydroxide cleaning solutions, ammonium hydroxide and ammonia solutions.
2. Dilute the base to a 5% (by weight) concentration or less.
3. Slowly add 6 N hydrochloric acid or other acid.
4. Monitor pH changes with pH meter or pH paper. (Note: Liquid indicators can oxidize rapidly in basic
solutions and give false colour change).
5. When pH is between 6 and 10, solution can be washed down sanitary sewer with 20
parts water.
Neutralization of strong acids
1. Prepare a 6 N solution of sodium hydroxide (240 g/ L) or potassium hydroxide (336
g/ L).
2. One liter of 6 N base can neutralize:
Acid
Acetic acid (glacial)
Formic acid (88%)
Hydrochloric acid
Hydrobromic acid (48%)
Hydriodic acid (47%)
Hydrobromic acid (48%)
Nitric acid (70%)
Perchloric acid (70%)
Phosphoric acid (85%)
Sulfuric acid (96%)
Trichloroacetic acid (20% soln.)
Quantity mL
342
264
504
720
1080
720
378
516
414
166
4902
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Safety Statement, FOCAS Research Institute
3. Dilute the acid to a 5% (by weight) concentration or less (add acid to water, NOT water to acid). Use ice as
necessary to cool the solution. Limit the solution to a maximum of 10 litres. Acids may generate heat upon
neutralization.
4. Neutralize with 6 N sodium hydroxide or potassium hydroxide, adding it slowly.
5. Monitor pH with pH paper, a pH meter, or a suitable indicator.
6. When pH is between 6 and 10, wash solution down the sanitary sewer using 20 parts water.
Biological Hazards
Control of biological hazards is through good laboratory practice when in contact with potentially hazardous
biological samples. All new staff/students are required to read and understand the RESC laboratory
‘Standard Operating Procedures manual’ for biological safety. A demonstration of safety procedures in the
RESC laboratory is given to all new staff/students before commencing work in the laboratory. One to one
training of new methods/procedures is given as required to new staff/students by senior staff and
supervisors. Protective clothing and gloves must be worn at all times when handing such material and
protective goggles should be worn where necessary. It is RESC policy to advise all personnel planning to
work with potentially infectious samples (e.g. human blood and unfixed tissue samples) to receive vaccination
against hepatitis B. When working with biological samples, they must be placed in a laminar flow hood (class
II cabinet) which has been switched on 15-20 mins prior to use to ensure sufficient airflow and to eliminate
aerosols. Strict rules on correct waste disposal are adhered to in the RESC laboratory as described below.
Before leaving the laboratory hands must be thoroughly washed with anti-bacterial soap. Eating or drinking is
strictly prohibited in the RESC laboratory.
Biological Waste disposal
On completion of the work, gloves and any biological waste must be disposed of according to waste disposal
procedures described below:
Liquid waste
All liquid waste must be disposed of safely using disinfectants. Disinfectants used in the RESC laboratory for
liquid waste, contaminated lab equipment, materials and work areas are:
 Virkon
 Savlon
 Milton sterilising fluid
 Methylated spirit
 Labguard microbial handsoap
Virkon is the most effective disinfectant used in the RESC laboratory as it is proven effective against
HIV/AIDS and Hepatitis B & all other viruses. A 1% solution is used.
All liquid waste must be disposed of safely by adding to a discard beaker containing 1% Virkon in the laminar
flow hood. After leaving to stand for at least 30 minutes, liquid waste can be disposed of in the cell culture
laboratory sink with copious amounts of running water.
Any spillages of blood should be covered with Virkon powder and left for 3 minutes. The powder should
then be scraped into a receptacle for disposal and the area should be disinfected with 1% Virkon. 1% Virkon
is only stable for 7 days and should be freshly prepared each week. Savlon (chlorhexide gluconate and 1.5%
w/v cetramide) and Milton sterilising fluid (2% sodium hypochlorite) are also used in the laboratory for
disinfection purposes. Methylated spirit is used for aseptic technique during cell culture eg. spraying bottles,
flasks, pipettes before placing in the laminar flow hood. Labguard microbial soap (2% nonoxynol) is used for
hand washing before leaving the laboratory.
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Solid waste
Uncontaminated waste, such as paper and packaging should be disposed of in the black refuse sacks in the
designated bins. Contaminated biological waste should be disposed of as follows: Any waste human tissue
must be sealed in a disposable plastic tube and packed into an autoclave bag and autoclaved at 120oC for 1
hour for complete sterilisation. This autoclaved bag of waste should then be placed in a yellow biohazard
bag in one of the designated bins. All plastic waste and gloves must be disposed of in the yellow biohazard
bins.
When full, all yellow bags must be tied with a coded tag available in the laboratory. Care must be taken to
ensure that no liquids are placed in these bags (all flasks and plates etc should be emptied and the liquid
handled as described for liquid waste disposal) and that the bags are not pierced by pipettes etc. The tags can
be traced back to the laboratory so care must be taken in ensuring that these yellow bags are completely
sealed.
Microbiological Infectious waste
This laboratory is housed within the Nanolab research centre. All conditions set out for work within the
centre in the Nanolab risk assessment and safety statement apply and must be adhered to. The following risk
assessment details the specific considerations, procedures in place and conditions for the use of the
microbiological facility within the Nanolab research centre.
All staff and users of the facility must familiarise themselves with and be aware of possible routes of
transmission when working with potentially infectious materials in the Nanolab Microbiological facility.
Route of Transmission: The “route(s) of transmission” is/are the mechanism(s) by which an infectious
agent is spread among humans. Predominant routes of transmission in the laboratory are:
1) direct skin, eye or mucosal membrane exposure to an agent;
2) parenteral inoculation by a syringe needle or other contaminated sharp;
3) ingestion of liquid suspension of an infectious agent, or by contaminated hand to mouth exposure; and
4) inhalation of infectious aerosols.
An awareness of the routes of transmission for the natural human disease is helpful in identifying probable
routes of transmission in the laboratory and the potential for any risk to public health, but it is important to
remember that the nature and severity of disease caused by a laboratory infection and the probable laboratory
route of transmission of the infectious agent may differ from those of the naturally-acquired disease.
Risk Assessment.
Item
Doors
Sink
Description
Compliance level and
Measures in place
Compliant
Lab has closing lockable doors.
Control access to the
laboratory.
All personnel entering the lab
must be advised of the potential
hazards and meet specific
entry/exit requirements.
There must be at least a
Compliant.
manually operated or handsNote - Sink present in Microlab
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Safety Statement, FOCAS Research Institute
Food and Drink
Mouth Pipetting
Sharps
Splashes and Spills
Work Surfaces
Microorganism usage
free hand washing sink available
near the laboratory exit for
hand washing after working
with potentially hazardous
materials and before exiting the
laboratory
Eating, drinking, smoking,
handling contact lenses,
applying cosmetics and storage
of food for consumption are
not permitted in the laboratory
Mouth pipetting is prohibited;
mechanical devices must be
used
Policies for safe handling of
“bio-sharps” are developed and
implemented
GLP is mandatory; all
personnel must meet
appropriate standards and
individual’s competence level
be verified by lab manager.
GLP must be performed to
minimize the creation of
splashes and/or aerosols.
Work surfaces are
decontaminated after
completion of work and after
any spills or splashes of
potentially infectious material
with appropriate disinfectant.
Laboratory equipment is
decontaminated routinely,
before repair or maintenance,
and after spills and splashes
with contaminated material.
Only organisms from
recognised sources
(commercially labelled vials or
commercial microbial ID KITs
provided by user to ensure
organism authenticity) can be
brought into and used within
the facility.
All new micro-organisms must
be verified authentic by lab
manager to ensure the
protection of all other users and
staff.
(will need to be adapted to
larger unit).
Sink in Main Lab can be used
prior to exit of the laboratory
until lab can be altered.
Compliant.
Signs up in lab.
Compliant.
Multiple mechanical pipettes
available.
Compliant.
Regular sharps bins available in
lab.
Bio-Sharps bins available and
disposed through the
appropriate channels of Bio
waste.
Compliant.
If spill occurs the responsible
personnel must take
appropriate measures to clean
and isolate the spill and log the
incident with details of
decontamination procedures
performed.
Compliant.
Appropriate disinfectants and
Alcohol available in the lab.
Compliant.
This is on-going as organism
stocks and banks are added to
and updated with time.
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Waste
All potentially infectious
laboratory waste is
decontaminated before disposal
(e.g. autoclave, chemical
disinfection, incineration, etc.)
Signage
A biohazard sign is posted at
the entrance to the laboratory.
Sign must include the following
information: the laboratory’s
biosafety level, the supervisor’s
or other responsible person’s
name, telephone number, and
the required procedure for
entering/exiting the laboratory
All personnel have received
appropriate training regarding
their duties on the necessary
precautions to prevent and
evaluate exposures and have
demonstrated competency in
standard and special
microbiological practices
Incidents that may result in
exposure to infectious materials
are immediately evaluated and
reported to a responsible
person. .
Training
Reporting
PPE
Eye wash Station
BSC II
Personal protective equipment,
laboratory coats, gloves, eye,
face and respiratory protection
are available and appropriately
used. Protective clothing is
removed before leaving for
non-laboratory areas.
An eyewash station is readily
available.
All procedures involving the
manipulation of infectious
materials that may generate an
aerosol are conducted within a
properly maintained and
Compliant.
Note - infectious waste is
decontaminated outside of the
immediate laboratory, the
infectious material must be
placed in a durable, leak proof
container and secured for
transport.
All personnel must take sole
responsibility for their own
experimental waste and must be
left ready for decontamination
at the end of each day by lab
manager.
Compliant.
Compliant.
On-going as new personnel
start to use the facility
Compliant.
If necessary, treatment is
provided, and documentation
of the incident is recorded and
recommendations made to the
individual for further medical
treatment if necessary.
Complaint.
Compliant.
Station available in main RESC
lab on same floor.
Compliant.
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Safety Statement, FOCAS Research Institute
Windows.
Bench Tops
Lab
Ventilation.
annually certified BSC
(preferably Class II) or other
physical containment device.
The BSC must be installed so
that fluctuations of room air
supply and exhaust do not
interfere with proper
operations. The BSC is located
away from doors, windows,
heavily travelled areas and other
possible airflow disruptions.
Windows in the laboratory that
open to the exterior are not
recommended, but any present
must be fitted with screens
Bench tops are impervious to
water and resistant to heat,
organic solvents, acids, alkalis
and other chemicals.
The laboratory design allows
for easy cleaning (e.g. no rugs
or carpets, chairs covered in a
non-porous material).
The laboratory has sufficient air
exchanges (e.g. 6-8
exchanges/hour) and exhausts
away from occupied areas to
clear the air in the event of a
spill.
Compliant.
No windows present in
designated microlab area.
Compliant.
All lab bench tops have been
installed by a recognised
supplier and meet HSAI
guidelines for laboratory
surfaces.
Compliant.
Compliant.
Glossary of Terms and Acronyms
Biosafety: The application of knowledge, techniques and equipment to prevent personal, laboratory and
environmental exposure to potentially infectious agents or biohazards.
Biosafety Cabinet (BSC): A BSC is a physical containment device that is designed to provide personnel,
environmental and product protection from biological hazards. It is not the same as a chemical fume hood.
Biological safety cabinets are designated as Class I, II or III, based on their capabilities. Most BSCs (except
Class I) use high efficiency particulate air (HEPA) filters in the exhaust and supply systems.
•
A Class I biological safety cabinet is designed to protect personnel and the environment, but not the
product.
•
A Class II cabinet must meet requirements to protect product, personnel and the environment.
•
The Class III biological safety cabinet is designed for maximum protection for work involving highly
infectious microbiological agents or hazardous operations. It is gas-tight, with manipulation of
materials only via long, heavy-duty rubber gloves attached to ports.
Biosafety Level (BSL): A combination of work practices, equipment, and facilities to minimize the exposure
of workers and the environment to infectious agents. Laboratory biosafety levels are designated by four
ascending containment levels (BSL-1, BSL-2, BSL-3, and BSL-4) based on risk criteria of agent infectivity,
severity of disease, transmissibility, the nature of the work being conducted, and the origin of the agent.
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Safety Statement, FOCAS Research Institute
Biosafety Level 1 (BSL-1): Suitable for work involving well-characterized agents not known to consistently
cause disease in immunocompetent adult humans, and present minimal potential hazard to laboratory
personnel and the environment. BSL-1 laboratories are not necessarily separated from the general traffic
patterns in the building. Work is typically conducted on open bench tops using standard microbiological
practices. Special containment equipment or facility design is not required, but may be used as determined by
appropriate risk assessment. Laboratory personnel must have specific training in the procedures conducted
in the laboratory and must be supervised by a scientist with training in microbiology or a related science.
Represents a basic level of containment that relies on standard microbiological practices with no special
primary or secondary barriers recommended other than a sink for hand washing.
Biosafety Level 2 (BSL-2): Builds upon BSL-1. BSL-2 is suitable for work involving a broad spectrum of
indigenous agents that pose moderate hazards to personnel and the environment. It differs from BSL-1 in
that 1) laboratory personnel have specific training in handling pathogenic agents and are supervised by
scientists competent in handling infectious agents and associated procedures; 2) access to the laboratory is
restricted when work is being conducted; and 3) all procedures in which infectious aerosols or splashes may
be created are conducted in biosafety cabinets (BSCs) or other physical containment equipment. Secondary
barriers such as hand washing sinks and waste decontamination facilities must be available to reduce potential
environmental contamination.
Decontamination: Procedure to reduce or eliminate chemical or biological agents to a safe level so they are
no longer hazards.
Disinfection: Process of eliminating some (but not necessarily all) of the pathogenic microorganisms in or on
a material.
HEPA: A High Efficiency Particulate Air filter is a filtration system that removes at least 99.97% of airborne
particles that are at least 0.3 micrometers (µm) in diameter. HEPA filtration is often used in biosafety
cabinets, may be used in respirators, biosafety level 3 laboratory air systems, etc.
Infectious Dose: Number of organisms necessary to cause infection. The ID50 is the “50% infectious dose”
or number of organisms necessary to infect 50% of those exposed.
Mask: Facemasks are loose-fitting, disposable masks that cover the nose and mouth, including products
labeled as surgical, dental, medical procedure, isolation, and laser masks. Facemasks help stop droplets from
being spread by the person wearing them and keep splashes or sprays from reaching the mouth and nose of
the person wearing the facemask. They are not designed to protect the wearer against breathing in very small
particles.
Personal Protective Equipment (PPE): Material (which may include clothing, masks, respirators, face shields,
goggles) which is used to protect employees from workplace injuries or illnesses. In the microbiology
laboratory, PPE is usually intended to prevent contamination of an individual by chemical or biologic agents.
Respirator: A device worn by an individual to prevent the spread of microorganisms between individuals or
to protect the wearer from inhaling microorganisms, dusts, fumes, vapors, and/or gases. Respirators come in
a wide range of types and sizes used by the military, private industry, and the public. N95 respirators filter at
least 95% of airborne particles. N100 respirators filter at least 99.97% of airborne particles.
Sharps: Any device/item having corners, edges, or projections capable of cutting or piercing the skin or
disposal containers is considered a “sharp”, including needles, scalpels, pipettes, and broken glassware.
Standard Precautions: A set of protective actions (such as use of personal protective equipment) applied to
all patients and patient specimens to prevent skin and mucous membrane exposure and reduce the risk of
transmission of microorganisms in the healthcare setting. All blood, tissue, body fluids, secretions, and
excretions (except sweat) are considered potentially infectious.
Sterilization: A process that eliminates or kills transmissible agents (e.g., bacteria, fungi, viruses, etc.) from
materials (e.g., surfaces, food, culture, etc.)
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Safety Statement, FOCAS Research Institute
Nanolab microbiological lab Usage Agreement.
All users of the facility must comply with the safety statement of the laboratory for the protection of all other
users.
Detailed project specific risk assessments must be provided in advance of work commencement and
submitted to the lab manager for approval.
Submitted risk assessments must include explicit details of all microorganisms to be employed in the study.
Work with certain microorganisms is not permitted within the facility, decisions are made by Nanolab
management via the submitted experimental risk assessments.
Only work with lab manager approved microorganisms can be carried out in the Nanolab microbiological
laboratory.
No substitutions can be made to experimental organism lists without prior approval of the lab manager and
the submitted risk assessment must be updated accordingly.
All organisms must be stored in the appropriate means, labelled clearly and correctly.
Only organisms from recognised sources (commercially labelled vials or commercial microbial ID KITs
provided by user to ensure organism authenticity) can be brought into and used within the facility.
All new micro-organisms must be verified authentic prior to use to ensure the protection of all other users
and staff.
Any user found not adhering to this lab usage agreement will be deemed to have committed a “deliberate
act of non-compliance” to the Nanolab Microbiological lab safety statement and all access to the facility
will be terminated with immediate effect.
Sharps waste
All sharps waste such as needles, disposable scalpels, broken glass etc must be disposed of in the yellow
‘Sharpak’ bins provided in each cell culture room and in the main RESC laboratory. When full, these bins
must be closed properly with the safety closure button and tagged with the same tags as used for the yellow
bags. Again these tags can be traced back to the laboratory so care must be taken in ensuring that these bins
are used correctly.
Reporting on needle injuries
There is a 6-30% risk of hepatitis B infection and a 0.6% risk of HIV infection following from exposure to
needle injuries in unscreened samples. In most cases, biological samples sent to the RESC laboratory are
screened, but safe use of needles must be carried out at all times.
 Double gloves must be worn with protective clothing
 Needles must not be recapped, bent or broken after use
 Needles must be disposed of carefully in the sharps bins provided.
All needle injuries must be reported at once to the laboratory technician or to a senior staff member and a
doctor/nurse seen within 48 hours of the accident.
Incorrect use of laboratory equipment
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Safety Statement, FOCAS Research Institute
Incorrect use of laboratory equipment such as centrifuges, laminar flow hoods, cell culture incubators,
Coulter counters, pipettes etc can be a potential hazard to the user. All equipment must be handled with care
and each researcher must receive full training from the laboratory technician or a senior staff member before
attempting to use the equipment to ensure that correct operating and cleaning procedures are implemented.
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Safety Statement, FOCAS Research Institute
Risk and Safety Phrases
Risk Phrases
R1 Explosive when dry
R2 Risk of explosion by shock, fire or other
sources of ignition
R3 Extreme risk of explosion by shock, friction,
fire or other sources of ignition
R4 Forms very sensitive explosive metallic
compounds
R5 Heating may cause an explosion
R6 Explosive with or without contact with air
R7 May cause fire
R8 Contact with combustible material may
cause fire
R9 Explosive when mixed with combustible
materials
R10 Flammable
R11 Highly flammable
R12 Extremely flammable
R14 Reacts violently with water
R15 Contact with water liberates highly
flammable gases
R16 Explosive when mixed with oxidizing
substances
R17 Spontaneously flammable in air
R18 In use, may form flammable/explosive
vapour-air mixture
R19 May form explosive peroxides
R20 Harmful by inhalation
R21 Harmful in contact with skin
R22 Harmful if swallowed
R23 Toxic by inhalation
R24 Toxic in contact with skin
R25 Toxic if swallowed
R26 Very toxic by inhalation
R27 Very toxic in contact with skin
R28 Very toxic if swallowed
R29 Contact with water liberates toxic gas
R30 Can become highly flammable in use
R31 Contact with acids liberates toxic gas
R32 Contact with acids liberates very toxic gas
R33 Danger of cumulative effects
R34 Causes burns
R35 Causes severe burns
Risk Phrases
R36 Irritating to eyes
R37 Irritating to respiratory system
R38 Irritating to skin.
R39 Danger of very serious irreversible effects
R40 Limited evidence of a carcinogenic effect
R41 Risk of serious damage to eyes
R42 May cause sensitisation by inhalation
R43 May cause sensitisation by skin contact
R44 Risk of explosion if heated under
confinement
R45 May cause cancer
R46 May cause heritable genetic damage
R48 Danger of serious damage to health by
prolonged exposure
R49 May cause cancer by inhalation
R50 Very toxic to aquatic organisms
R51 Toxic to aquatic organisms
R52 Harmful to aquatic organisms
R53 May cause long-term adverse effects in the
aquatic environment
R54 Toxic to flora
R55 Toxic to fauna
R56 Toxic to soil organisms
R57 Toxic to bees
R58 May cause long-term adverse effects in the
environment
R59 Dangerous for the ozone layer
R60 May impair fertility
R61 May cause harm to the unborn child
R62 Possible risk of impaired fertility
R63 Possible risk of harm to the unborn child
R64 May cause harm to breastfed babies
R65 Harmful: May cause lung damage if
swallowed
R66 Repeated exposure may cause skin dryness
or cracking
R67 Vapours may cause drowsiness and
dizziness
R68 Possible risk of irreversible effects
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Safety Statement, FOCAS Research Institute
Chemical Storage & Compatibility
Following are general guidelines for compatibilities of several chemical groups. This list is not meant to be all-inclusive
or cover every possible combination. Contact EH&S if you have any specific compatibility issues or if unsure which
chemicals can be safely stored together.
CHEMICAL GROUP
INCOMPATIBLE WITH:
Flammable solvents (xylene, toluene,
benzene, ethyl benzene, etc)
Caustics, acids (with the exception of acetic acid which should
be stored along with flammables), oxidizers
Inorganic acids, non-oxidizing (sulfuric,
hydrochloric, phosphoric acids, etc.)
Caustics, flammables, cyanides, sulfides, most halogenated and
non-halogenated organics, reducing compounds, peroxides
Inorganic acids, oxidizing (nitric, chromic
acids, etc.)
Organic acids, flammables, caustics, cyanides, sulfides, most
halogenated and non-halogenated organics, reducing
compounds, peroxides
Organic acids (formic acid, etc.)
Inorganic acids (oxidizing), flammables, cyanides, sulfides,
caustics, most non-halogenated and halogenated organics
Oxidizers (sodium nitrate, potassium
nitrate, etc.)
Organics, inorganic acids, organic acids, reducers
Water reactives (sodium metal, lithium,
etc)
Water, should be stored separate from all other chemicals
Cyanide and sulfide compounds
Inorganic and organic acids
Ammonia
Bleach, acids, organics
Halogenated solvents (chloroform,
carbon tetrachloride, trichloroethylene,
etc.)
Acids, caustics, oxidizers
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Appendix 6
FOCAS Research Institute Trip / Fieldwork
FIELDWORK RISK ASSESSMENT
The purpose of this risk assessment is to identify possible causes of harm and measures needed to avoid
these - before an accident occurs.
A hazard is anything with the potential to cause harm. The risk is the likelihood that someone will be
harmed by the hazard and the severity of the harm caused. A high risk is one which is very likely to occur
and/or may cause death or serious injury/illness. A low risk is extremely unlikely and/or would result in
trivial or no injury/illness. A medium risk is in between these two.
By carrying out a risk assessment, you can direct attention and resources where they are most needed to
prevent injuries or ill health.
The five steps to carry out a risk assessment are :
1.
Identify the hazards - find out about the site, the work, where you will be staying, how you will be
travelling etc. Contact your School Safety Officer and/or Head of School for documentation on
Health and Safety policies.
2
Identify who might be harmed and how - think about risks to yourself and others in your team.
People with health problems, disabilities or lacking experience in fieldwork may be at greater risk and
need extra protection. Think about harmful effects of your work on the environment and how these
can be minimised.
3.
Evaluate the risks and consider how the risk of harm can be reduced - what arrangements,
equipment and training etc. will help to avoid accidents or illness?
4.
Record your findings - on the risk assessment form overleaf. This assessment should form the
basis of safe working practices and local rules. Don’t just fill in the form and forget it - make sure
everyone in your team knows about the risks and how to avoid them.
5.
Review and revise your assessment where necessary - you should do this when there are
significant changes in materials, equipment, work methods, location or people involved.
Assessments should also be reviewed if there are accidents, near misses or complaints associated with
the work.
**
NOTE: If the risk of biological and/or chemical hazards is high, you should carry out a separate risk
assessment and record the results on biological agents (section 12) and/or hazardous chemicals risk
assessment forms (section 11). Risk assessments are also needed for any laboratory work using
hazardous chemicals or biological agents collected on field trips.
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SECTION 14
FIELDWORK RISK ASSESSMENT FORM
14.1 Researcher Details
Name (use block capitals):
Title:
Faculty/ School/Department:
14.2 Location(s) of Work
[Please type here]
14.3 Title and Description of fieldwork
e.g. independent student project/ research
14.4 Proposed time-scale for completion of research
Dates: From:
To:
14.5 Hazards
14.5.1 Physical hazards
RISK
e.g. extreme weather; mountains and cliffs; quarries,
marshes and quicksand; freshwater or seawater
(High,
Low)
medium,
1.
2.
3.
4.
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5.
6.
14.5.2 Biological hazards
RISK
E.g. Poisonous plants; aggressive animals; soil or water micro- (High, medium, low)
organisms; insects.
1
2
3
4
5
6
14.5.3 Chemical hazards
RISK
E.g. pesticides; dusts; contaminated soils; chemicals brought into
site.
(High, medium, low)
1.
2.
3.
4.
5.
6.
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14.5.4 Man-made hazards
RISK
E.g. Electrical equipment; vehicles; insecure buildings; slurry pits;
power and pipelines.
(High, medium, low)
1.
2.
3.
4.
5.
6.
14.5.5 Personal safety
e.g. lone working; attack on person or property
RISK
(High, medium, low)
1.
2.
3.
4.
5.
6.
14.5.6 Environmental impact
RISK
e.g. Rubbish; pollution; disturbance of eco-system
(High, medium, low)
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1.
2.
3.
4.
5.
6.
14.5.7. Other Hazards (specify)
RISK
(High, medium, low)
1.
2.
3.
4.
5.
6.
14.5.8 Steps taken to minimise risks identified above
e.g. procedures; equipment; clothing; skills training; information
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1.
2.
3.
4.
5.
6.
14.6 Emergency procedures
e.g. first aid; survival aids; communication
1.
2.
3.
4.
5.
6.
14.7 Sources of information used for this assessment
1.
2.
3.
4.
5.
6.
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14.8 Have the following been arranged for?
Please answer yes, no or not applicable (NA)
1) Suitable travel arrangements and licensed drivers: Answer:
2) Adequete insurance cover: Answer:
3) Permission to work on site: Answer:
4) Necessary training and information received: Answer:
5) Health and next of kin information given to field trip leader: Answer
6) Provision for disabilities, health problems: Answer
14.9 Person(s) completing this assessment :
Signature: _________________________
Print
________________________
Signature: _________________________
Name: Print Name: ________________________
Title: __________________________
Date: __________________________
Title: __________________________
Date: __________________________
14.10 Approved by Safety Officer (or Head of School)
Signature:
___________________________________
__________________________
Title:
Print Name: ________________________
Date: ________________________________
14.11 Approved by Head of School
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Signature:
___________________________________
__________________________
Title:
Print Name: ________________________
Date: ________________________________
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Appendix 7
FOCAS Research Institute Generic Health and Safety Forms
OUT OF HOURS WORK GENERIC FORM
This form should be completed by a competent assessor for any procedure/system of work to be carried out
“out of hours” by any staff member, postgraduate, contractor or visitor. This form should be completed and
copied to the Health and Safety Officer.
Activity being assessed
Name of Assessor
Known or expected hazards associated with
the activity (note also particular hazards if
any due to lone working)
Training required?
Personal Protective Equipment required?
Competent “Buddy” required?
Emergency action to be taken out of hours?
Arrangements for evacuation?
Risk Category A
B
In the case of a minor incidence:
(i)
Neutralise the cause of the incidence
(ii)
Take local action immediately for minor
personal injuries
(iii)
Fill out an incident report form
In the case of a serious incidence:
(i)
Neutralise the cause of the incidence
(ii)
Move injured parties if possible to safety
and evacuate area
(iii)
Alert emergency services (dial 0 112
A continuous alarm will sound
All staff present act as wardens
(i)
Secure area by turning off appliances and
closing doors and windows, if possible.
(ii)
DO NOT TURN OFF LIGHTS
(iii)
Leave are without delay
(iv)
Proceed to nearest clear exit
(v)
DO NOT USE LIFTS
(vi)
Assemble at the designated assembly point
B (Back gate of Kevin St site)
(vii)
DO NOT RE-ENTER UNTIL
INSTRUCTED
CX D
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Request by Supervisor
Signature of Supervisor
I request that the following person, be given
permission for out of hours access in this
category. I have discussed the work and
Name:
completed a risk assessment for the task.
Date:
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RISK ASSESSMENT GENERIC FORM
RISK ASSESSMENT
Exact Location:
Activity:
Date:
Date for Review:
Assessors:
Information referred to:
(manuals, safe work practice sheet, policies, procedures, incident stats etc)
Staff consulted:
Number of people exposed & frequency of exposure:(office staff, maintenance personnel, contractors,
cleaners, members of the public, visitors, inexperienced staff, lone workers, technicians, students, lab aids,
lecturers, people sharing the workplace etc.)(routinely/daily/weekly/rarely)
List hazards based on the sequence of work elements/structural environment/plant &
equipment etc.
Number
Hazard
Risk
Recommended Action/ Risk
Control Measure(s)
Rating
Timescale/
Target Date
Person(s)
Responsible
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CHEMICAL RISK ASSESSMENT GENERIC FORM
DIT Chemical Agents Risk Assessment as required by the Safety, Health and Welfare at Work
(Chemical Agents) Regulations 2010)
Department assessment no.
Location (Department & labs where activity will be carried on):
Date:
Title of work/project:
Assessment carried out by:
Date for review:
Substance
name
CAS
no
Conc
Amount
used
Hazard
ID
Hazard
Statement
Route of
exposure
Frequency
and
Duration
of use
Precautionary
Statement
OEL
Conc = concentration (%,N ,M, ppm etc))
OEL = occupational exposure limit as set down in the most up to date Code of Practice for the Chemical
Agents Regulations
Frequency of Use
Occasional
Frequent
Continuous
Indicative Criteria
Use averaging less than 2 hours per week over an extended
period or use on a small number of occasions (less than 10)
after which use will cease
Regular daily use for 1-2 hours per day or less or Regular use
for several hours on one or two working days per week
Use for several hours per day on all or a majority of working
days
Note: Waste and products of reaction must also be listed
MSDS must be appended.
2. Circumstances of work involving the chemical agents
The procedure is set out in a lab manual (please reference)
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Safe system of work/protocol incorporating safety instructions; either summarise below or give
reference to an attached document:
The safe system of work is a statement of how the work activity is going to be carried out safely. It should specify the
ways in which the hazardous substances are to be used or handled, and should give sufficient details to identify the
precautions necessary to control the risks that arise from working with the hazardous substances.
3. Storage and Transport
Where are substances stored (lab or designated store)?
Does storage of the substances or movement of the substances within the building contribute to the risk?
4. Disposal of Waste.
Disposal of waste hazardous substances will be done by one of the following methods.
Flushing to drain after rendering harmless to persons or the environment*
To general waste collection after rendering harmless to persons or the
environment*
Please state how the waste is rendered harmless
Via the School’s disposal service:
Specify any other disposal method
Does disposal of waste contribute to risk? YES/NO
5. Personnel exposed
Numbers of undergraduates
NAME
Staff/ Postgraduate/
Postdoctoral researcher
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6. Persons not directly involved in the work activity who may be exposed.
Identify any persons in the following groups, not directly involved with the work activity, that may be at risk
from the hazards of the activity.
Academic staff
Undergraduate
students
Cleaning staff
Visitors
Technical staff
Maintenance staff
Postgraduate students
Secretaries
Emergency
personnel
Laboratory
attendants
Contractors
Persons identified above may require to be informed of the information contained in this risk assessment.
7. Preventative or control measures currently in place
Specific Training given (eg safety instruction given at start of practical)
8. Engineering Control Measures
The work can be carried out safely on the open bench
The work must be carried out in a fume cupboard(s)
Where engineering controls are used e.g. fume cupboards, LEV, etc. are these subject
to a formal performance test, at least every 12 months, and records kept? If no, this
must be arranged.
Is air monitoring required to ensure that the control of exposure to the hazardous
substance(s) is adequate?
Yes
No
9. Personal Protective Equipment (PPE)
If adequate control of exposure to the hazardous substance(s) cannot be achieved by substitution
or engineering controls the following type(s) of PPE will be required for part or all of the activity.
Eye protection
Face
protection
Hand protection
Respiratory protection
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Specify the grade(s) of PPE to be worn:
Specify when during the activity the item(s) of PPE must be worn:
10. Activity where there is a foreseeable potential for significant exposure
List any activities such as maintenance of equipment, spillage etc where there could be significant exposure
(remember spillage of small amounts may not lead to significant exposure).
11.Emergency Procedures.
State procedures in the event of a spillage or reference them from safety statement.
Are there special first aid measures required in the event of exposure? Yes/No
If yes please outline below.
12. Risk Assessment
Risk assessment is based on the likelihood or probability of a person or persons being exposed to a chemical
or chemicals, combined with an estimation of how harmful the outcome of the exposure would be to a
person or persons.
Unlikely
Likely
Insignificant risk
Low risk
Medium risk
Low risk
Medium risk
Medium risk
High risk
High risk
Unacceptably high risk
likelihood of
exposure Highly unlikely
result of
exposure
Slightly harmful
Harmful
Extremely harmful
Taking into account the information you have gathered and the control measures or preventative measures
that are currently in place, what is your estimation of the risk.
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Risk Assessment with current control measures in place =
13. Additional control measures required to reduce the risk
If the precautions specified in this form do not adequately control the risks of handling the hazardous
substances please specify below the additional precautions required. Work must not commence until the risk
has been reduced to the minimum reasonably practicable level.
Additional precautions may include additional training, warning signage, PPE
1
2
3
4
5
6
Health Monitoring
Is occupational monitoring required to ensure that the control of exposure to the
hazardous substance(s) is adequate?
Is health surveillance required for the protection of the health of employees?
If yes, this should be arranged via the Safety Office
Risk Assessment when additional control measures are put in place =
14. Risk Assessment Approval
If the risk assessment is completed in conjunction with a postgraduate or 4th year student the supervisor must
review it and sign below
Supervisor
Date ___/____/____
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