Renaissance Place Software Manual

Renaissance Place
Software Manual
TM
United Kingdom
Australia
Renaissance Learning UK Ltd.
32 Harbour Exchange Square
London
E14 9GE
Renaissance Learning Australia
PO Box 329
Toowong DC QLD 4066
Tel: +44 (0)20 7184 4000
Fax: +44(0)20 7538 2625
Email: worldsupport@renaissance.com
Website: www.renaissance.com.au
Phone: 1800 467 870
Email: support@renlearn.co.uk
Website: www.renlearn.co.uk
Copyright Notice
Copyright © 2015 Renaissance Learning, Inc. All Rights Reserved.
This publication is protected by United States and international copyright laws. It is unlawful to duplicate or
reproduce any copyrighted material without authorisation from the copyright holder. This document may be
reproduced only by staff members in schools that have a licence for any of Renaissance Learning’s Renaissance Place
Edition software. For more information, contact Renaissance Learning, Inc. at the address shown above.
All logos, designs and brand names for Accelerated Maths, AM, Accelerated Maths Fluency, Accelerated Reader, AR,
AccelScan, ATOS, KeyWords, MathsFacts in a Flash, NEO, NEO 2, Renaissance Home Connect, Renaissance Learning,
Renaissance-U, STAR, STAR Assessments, STAR Early Literacy, STAR Maths and STAR Reading are trademarks of
Renaissance Learning, Inc. and its subsidiaries, registered, common law or pending registration in Australia, the
United Kingdom, United States and other countries. All other product and company names should be considered as
the property of their respective companies and organisations.
Apple, iPad, iPhone, iPod, iPod touch, iTunes, Macintosh and Safari are trademarks of Apple Inc., registered in the US
and other countries. App Store is a service mark of Apple Inc. Content purchased from iTunes Store is for personal
lawful use only. Don’t steal music.
Excel, Internet Explorer, Microsoft, and Windows are registered trademarks of Microsoft Corporation in the US and/or
other countries.
Firefox is a trademark of the Mozilla Foundation (www.mozilla.org/).
Adobe, Reader and Flash are either registered trademarks or trademarks of Adobe Systems Incorporated in the US
and/or other countries.
As technology advances it becomes necessary for software companies to drop support for older operating systems
and third-party software. It is the responsibility of the customers to keep their computers, networks, operating
systems and third-party software up-to-date and functional. Although Renaissance Learning will not discontinue
support for older products immediately, we will continue to evaluate system requirements and do our best to provide
advance notice when it becomes necessary to raise our requirements.
9/2015 RPUK
Contents
Welcome to Renaissance Place . . . . . . . . . . . . . . . . . . . . . . . . . 1
How It Works in Your School and Classroom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Tour of the Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Did You Know? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Navigating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Switching Roles from the Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Tools to Help You with Renaissance Place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Manuals and Other Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Help in the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Live Chat Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Need More Help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Logging Out and Closing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Setting Up Renaissance Place . . . . . . . . . . . . . . . . . . . . . . . . . 11
Importing Data from Other Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Setup Checklist for School Network Administrators, School
Administrators and Non-Teaching Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Setup Checklist for Technology/Computer Coordinators . . . . . . . . . . . . . . . . . . . . . . . . . .13
Defining Marking Periods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Non-Teaching Days. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Adding Reporting Periods for Consolidated Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Adding Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Adding Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Adding Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Adding Classes and Enrolling Students in the Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Checking Software Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Downloads (Renaissance Place and Third-Party Supporting Software) . . . . . . . . . . . . . . . . . .28
Support Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
How Students Log In to the Software . . . . . . . . . . . . . . . . . . 32
Logging In as a Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
If You Do Not Know the Student’s User Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
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Getting Ready for a New School Year. . . . . . . . . . . . . . . . . . . 36
Checklist for School Network Administrators, School Administrators and
Non-Teaching Staff. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Checklist for Technology/Computer Coordinators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Changing School Network Information . . . . . . . . . . . . . . . . . 40
Managing School Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Adding School Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Editing School Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Deleting School Years. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Current (Default) School Year. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Working in a Different School Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Setting Up Marking Periods and Non-Teaching Days . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Copying Marking Periods from the Previous School Year . . . . . . . . . . . . . . . . . . . . . . . . . .45
Viewing Marking Periods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Copying Non-Teaching Days from the Previous School Year . . . . . . . . . . . . . . . . . . . . . . .48
Viewing Non-Teaching Days . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Managing Schools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Viewing Schools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Editing Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Managing Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
The User Groups in Renaissance Place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Viewing Default Capabilities for a User Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
How Administrators View Capabilities for a Group or Individual . . . . . . . . . . . . . . . . . . . . . . . .54
How School Network Staff and School Staff View Capabilities for a Group . . . . . . . . . . . . . . .55
Editing Default Capabilities for New Users in a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Editing Capabilities for Existing Users in a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Table of Default Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Managing Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Viewing Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Adding Additional Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Importing Personnel Information into the Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Changing Your Personnel Settings (Password, Email Address and
Security Questions). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
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How Personnel Reset a Forgotten Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
How Personnel Retrieve Forgotten User Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Editing Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Viewing Capabilities for Individual Personnel Members . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Editing Personnel Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Editing Personnel School Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
School Network Administrators and School Network Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
School Administrators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Editing School Network Personnel Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Deleting or Deactivating Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Reactivating Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Unlocking Personnel Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Viewing and Unlocking Multiple Personnel Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Unlocking One Personnel Account from the View Personnel Page . . . . . . . . . . . . . . . . . . . . . .81
Managing Students. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Searching for Students and Viewing Their Information . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Search Results for Students Enrolled in a School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Search Results for Unenrolled Students (No School or No Class) . . . . . . . . . . . . . . . . . . .85
Searches with Matching Results in Other Schools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Adding New Students. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Importing Student Information into the Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Getting Students’ User Names and Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Merging Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Editing Students’ School Enrolment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
School Enrolment: Single Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
School Enrolment: Multiple Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Editing Students’ Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Editing the Characteristics Assigned to One Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Managing the Characteristics Available in a School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Adding Student Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Editing Student Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Deleting Student Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Editing Multiple Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Recovering Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Enrolling or Un-Enrolling a Student from Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Viewing Students’ Class Enrolment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Promoting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Exporting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Deleting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Reactivating Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Unlocking Student Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
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Managing Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Viewing Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Adding More Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Importing Courses into the Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Editing Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Deleting Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Reactivating Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Managing Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Viewing Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Complete and Incomplete Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Adding More Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Importing Classes into the Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Copying Classes from the Previous School Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Assigning Products to Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Editing Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Adding or Removing Students in Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Adding or Removing Team Teachers for a Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Deleting Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Reactivating Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Consolidating Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Setting Up a Consolidation Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Viewing the Consolidation Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Reconsolidation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Managing Consolidated Reports. . . . . . . . . . . . . . . . . . . . . . 144
About Consolidated Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Adding More Reporting Periods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Editing Reporting Periods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Deleting Reporting Periods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Reporting Parameter Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Blocking Reports Based on Characteristics or Ethnicity . . . . . . . . . . . . . . . . . . . . . . . . . 149
Report Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Customisable Progress Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Customisable Ranking Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150
Customisable Status Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150
Implementation Progress Report (Maths or Reading) . . . . . . . . . . . . . . . . . . . . . . . . . . . .150
Which Report Should I Use? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Implementation Status Report (Maths or Reading). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
School-to-Home Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Renaissance Place™
Software Manual
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Contents
Printing Consolidated Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Customisable Progress Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155
Customisable Ranking Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
Customisable Status Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165
Implementation Progress Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169
Implementation Status Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172
School-to-Home Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
What to Do If You Cannot Print Consolidated Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Managing Data Imports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Importing Student Information from a Renaissance Place Export File. . . . . . . . . . . . . 179
Importing Spreadsheet, Comma-Separated or Delimited Data Files . . . . . . . . . . . . . . 182
File Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182
Starting the Import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182
Import Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196
Stopping an Import: Canceling versus Saving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197
Resuming an Import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198
Renaissance Place Dashboard . . . . . . . . . . . . . . . . . . . . . . . 200
Opening the Renaissance Place Dashboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
What Is Included in the Renaissance Place Dashboard? . . . . . . . . . . . . . . . . . . . . . . . . . 200
Who Can See the Dashboard? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
How Often Is Dashboard Data Updated? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
Choosing Which Products to View on the Dashboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
Opening the Dashboard Automatically When You Log In . . . . . . . . . . . . . . . . . . . . . . . . 203
Creating (and Printing) Custom Views on the Dashboard . . . . . . . . . . . . . . . . . . . . . . . . 204
Going Back to the Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Subscriptions and Student Capacity . . . . . . . . . . . . . . . . . . 207
About Student Capacity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Students Enrolled in Multiple Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207
Viewing Subscriptions and Capacity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Set-up and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Set the Data Editing Restrictions Preference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Access and Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Setting Login Attempts Allowed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Security Options for Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
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Contents
Troubleshooting and FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
I have added my classes, but I cannot see them in the reports, Assignment
Books or Record Books for my products, and when students log in, they see
a message saying they are not enrolled. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .213
Some students are seeing messages that say their accounts are locked when they
try to log in, or personnel are seeing messages about invalid user names
and passwords. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .213
When I log in to Renaissance Place after someone else on a computer, the
previous person’s user name is shown at the top of the page after I log
in. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .213
When I try to add a student, the page says the user name or ID already
exists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214
The same student is in the software more than once.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214
When I print a report from Renaissance Place, either the page is blank or there
is a printer error. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214
My administrator has given me extra capabilities or links, but I do not see the
links for the tasks in the software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214
Students who are working in the software see messages about another window or
popup blocking software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215
Some links in the software have a yellow triangle with an exclamation point next
to them, or they are not available and a red circle with a line through it
appears next to them. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215
Frequently Asked Questions (FAQs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
How do I print students’ user names and passwords? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215
How do I print personnel user names? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215
How do I give users the ability to do tasks in the software that they do not
have links for right now? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
Which capability must be assigned to allow teachers to enrol students in classes? . . . . . .216
How do I make a class available in a specific product, such as Accelerated
Reader? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
How do I keep students from taking Accelerated Reader quizzes or STAR tests at
home? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
Can I export data from Renaissance Place to use with other programs or for
custom reports? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217
Appendix A: Preparing Files for Data Import. . . . . . . . . . . . 218
File Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Delimiters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219
Headers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220
Data Specification Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221
Additional Preparation Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
For Your Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225
For Renaissance Place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226
.txt or .csv File (in Plain-Text Editor), Comma-Separated Values: Before Preparation . . . .227
The Same File, After Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227
.xls, .xlsx, or .csv File (in Excel): Before Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228
The Same File, After Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228
Renaissance Place™
Software Manual
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Contents
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Renaissance Place™
Software Manual
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Renaissance Place™
Software Manual
viii
Welcome to Renaissance Place
Thank you for choosing one or more of the following Renaissance Place
software products:

Accelerated Maths

Accelerated Reader

MathsFacts in a Flash

STAR Early Literacy

STAR Maths

STAR Reading
The Renaissance Place management system is automatically included with
any of these Renaissance Place products.
How It Works in Your School and Classroom
You can use Renaissance Place to add, edit or delete information about your
school network, school years (including marking periods and non-teaching
days), personnel (including teachers), students, courses and classes; you can
also edit school information. This information is used by the Renaissance
Place products that you have purchased.
You can also customise the capabilities that each group of users has,
customise login and security settings and set data editing restrictions.
Renaissance Place includes reports that help you analyse how your students
are performing in more than one of your products.
Your Renaissance Place links are listed under the products on the Home page;
the Summary Dashboard and Consolidated Reports are under Dashboards and
Reporting.
Renaissance Place™
Software Manual
1
Welcome to Renaissance Place
Logging In
Logging In
Use these instructions to log in to Renaissance Place and access the
Renaissance Place software.
User names and
passwords are not
case-sensitive, but if
your CAPS LOCK is engaged,
symbols could be substituted
for numbers, causing the
software not to recognise the
user name or password.
1. In your web browser, go to your address (URL) for Renaissance Place.
2. On the Renaissance Place welcome page, click I am a
Teacher/Administrator.
3. Enter your user name and password.
Note: You may be able to use the Forgot Your User Name or Password link if
you have forgotten your user name (see page 68) or password (see
page 67).
4. Click Log In. You will go to the Home page.
Note: If the Login Settings page opens, one of two things has happened.
Either your administrator wants you to change your password for security
reasons or you have not changed your password in a year and the software
requires it. Be sure to enter your email address and security questions on
the Login Settings page (see page 65) so that you can reset your password if
you forget it (see page 67) or retrieve a forgotten user name (see page 68).
Renaissance Place™
Software Manual
2
Welcome to Renaissance Place
Tour of the Home Page
Tour of the Home Page
Each program used by your school is listed on the
Home page. Select a program to see links that
allow you to go to specific program features. For
in-depth explanations of its program features,
see each program’s help or software manual. If
you have a Renaissance-U icon, you can select it
to access professional development through selfpaced online tutorials and activities.
If you belong to more
than one user group, or
are assigned to more
than one school, use this
drop-down list to change
your role (or to log out).
For help, select the ?, then:
 Select Help to open a help page
related to the software page
you’re viewing.
 Select Manuals to access all the
products’ software manuals.
Select the live support
icon to chat with a
member of our
support staff.
The dashboards and reports give
you a way to quickly get an overview
of how your school(s) are
performing.
Select the home
icon to return to the
Home page.
Did you know? articles provide information
about program functions and resources to
help you use the software more effectively.
Alerts let you know when there is new
information about your software or if it
needs administrative attention (for
example, a subscription renewal).
Renaissance Place™
Software Manual
3
Welcome to Renaissance Place
Did You Know?
Did You Know?
On the bottom of the Home
page, the Did you know?
C
area displays information
about program features to
help you use the software
B
A
more effectively. The
software will automatically
cycle from one topic to the next each time the Home page is refreshed. You can
click the left or right arrows A to move through the topics at your own pace, or
you can click View All B to go to a new page where all the current topics (and
some of the previously featured items) can be seen. For each topic, you can
click Learn more C to get more in-depth information about that feature.
Alerts
When you log in to Renaissance
Place, you will see an Alerts
area on the bottom of the Home
page. You may see one or more
alerts, depending on your role:
There are three types of alerts:

General product information
: Inform you of new product features or
other changes to your software. For example, if the server hosting
Renaissance Place for you will be undergoing maintenance, you would be
notified in an alert.

Action necessary
: You must take specific action in the software. For
example, if your product subscription is going to expire in the next 30–90
days, this type of alert will remind you to renew it.

Immediate attention
: You must take immediate action. For example,
if the terms of the Renaissance Place Licence Agreement change, you will
need to agree to the new terms before you can use the software.
Alerts will have whatever links are necessary for you to take action, view more
information or dismiss the alert. Some alerts require special attention:

Licence agreement alerts: School network administrators and school
administrators will be presented with a notice that they must view and
accept the terms of the Renaissance Place Licence Agreement. They will
be provided with a link to view the licence; on the licence page, they can
choose to accept or not accept the agreement.
If an administrator-level user does not accept the agreement within 30
days after the alert first appears, the alert will appear on the Home pages
Renaissance Place™
Software Manual
4
Welcome to Renaissance Place
Navigating the Software
for school network staff, school staff and teachers. At least one user per
site must agree to the licence agreement.

Subscription alerts: When 90 days remain before your subscription runs
out, an “action necessary” alert appears to remind you. This alert can be
dismissed, but it will reappear again when the subscription is down to 60
days, then 30, then 15 (when it will become an “immediate attention”
alert). During this time frame, if your subscription is renewed, Renaissance
Learning will enter the new subscription code, and this alert will not
reappear until 90 days prior to the end date of the new code (next year).

School year alerts: School network administrators and school network
staff will see an alert if a school year has ended and no new school year
has been added yet. The alert will remain until you add the next school
year.
Navigating the Software
The navigation bar at the top of each page shows you where you are in the
software, as shown here.
If you need to go back to a previous page, use the links in the navigation bar
rather than the web browser’s Back button, which can sometimes give you
unexpected results. For example, if you are on the Edit Existing Users’
Capabilities page and want to go to the Home page, click Home in the
navigation bar.
Renaissance Place™
Software Manual
5
Welcome to Renaissance Place
Switching Roles from the Home Page
Switching Roles from the Home Page
You may also see the
Change Role option if
you have been given
extra capabilities, even if you
do not have more than one role
in your school or school
network. If you have been
granted more capabilities and
you do not see the links you
need, check for the Change
Role option from your Home
page and choose the role that
applies to the task. For more
about capabilities, see
page 53.
Some people in your school network or school may be assigned more than one
role, or they may be assigned to more than one school. For example, a school
librarian might also teach reading classes.
Renaissance Place keeps track of these multiple roles. You can switch between
roles or schools after you log in or any time while you are using the software.
People normally change their user types or location in order to perform tasks
in the software that are restricted to specific user groups. If you are trying to
perform a task and finding you do not have access, try switching your user type
in the drop-down list.
On the Home page, select your user name, then select Change Role. Then,
choose the role you want to work as and click Done.
Tools to Help You with Renaissance Place
You will find many tools in the software to help you learn how to use
Renaissance Place, including:
Renaissance Place™
Software Manual

Manuals and other documents (see page 7)

Help in the software (see page 8)

Live Chat Support (see page 10)
6
Welcome to Renaissance Place
Tools to Help You with Renaissance Place
Manuals and Other Documents
To access the software manuals and other useful documents, click Manuals in
the upper-right corner of any page. (On the Home page, click ?, then Manuals.)
Clicking that link lists the documents available for the Renaissance Learning
products installed on your server. For Renaissance Place, you will find these
documents helpful:
Document
What It Gives You
Renaissance Place Software
Manual





Renaissance Place™
Software Manual
General information about the software
Step-by-step instructions for working with the
software
Procedures for managing information about your
school network, school years, schools, courses,
classes, personnel and students and about changing
capabilities for users
Instructions for consolidating data and generating
reports
Procedures for setting login, security and data editing
preferences
Renaissance Place Tips for
Getting Started

Instructions to help you get started using the software
Renaissance Place Tips for
Consolidated Reports and
the Dashboard

Helpful hints for consolidating data, running reports
and using the Dashboard
Getting Ready for a New
School Year

A checklist of software tasks that you need to do to
prepare for the school year
How to Read a Maths
Implementation Report

Information to help you interpret data in the
Renaissance Place Implementation Progress and
Status Reports
How to Read a Reading
Implementation Report

Information to help you interpret data in the
Renaissance Place Implementation Progress and
Status Reports
7
Welcome to Renaissance Place
Tools to Help You with Renaissance Place
Help in the Software
To access the help, select ? on the Home page or Help in the upper-right corner
of any other page. The help opens in a separate tab or window.
When you click the help link, the help looks like the examples on the next page
(depending on your screen or window size). Use the Contents A, Search B,
and Related Topics to find the information you need. Use the Other Products
option to go to help for another Renaissance Place product (such as STAR
Reading). You can provide feedback if you have comments or questions.
The logo C lets you know you are in the Renaissance Place help. If you go to
another program’s help, you will see the logo for that program.
To print or email the current help topic, use the links just under the topic title
D.
Renaissance Place™
Software Manual
8
Welcome to Renaissance Place
Tools to Help You with Renaissance Place
B
C
D
A
B
C
A
D
C
A
B
D
Renaissance Place™
Software Manual
9
Welcome to Renaissance Place
Need More Help?
Live Chat Support
If the link shows that
Live Chat Support is
not available, this
means that there are no
representatives available to
chat right now. Refresh your
web browser to see if the status
changes to “available”.
Click the chat icon in the upper-right corner of the
Home page or Live Chat Support on other pages to
chat with a member of our support staff.
By default, you can access chat from any Renaissance Place page; however,
school network administrators can set a preference to make it accessible from
the Home page only or to turn it off entirely:
1. On the Home page, click Product Administration.
2. Click Manage Live Chat Support on the Product Administration page.
3. On the Manage Live Chat Support page, choose from the following options:

On: the link is shown on all Renaissance Place pages (this is the default
setting).

Off: the link is not shown on any page.

Home Page Only: the link is shown only on the Home page.
4. Click Save to save your changes, or click Cancel to leave this page without
saving your changes.
Need More Help?

Knowledge Base: Search the Renaissance Learning Knowledge Base on
the web at support.renlearn.com/techkb/ for technical support
information.

Email: Send general questions to support@renlearn.co.uk (UK) or
worldsupport@renaissance.com (Australia).

Phone: Call +44(0)845 260 3570 (UK) or 1800 467 870 (Australia).
Logging Out and Closing the Software
Automatic logout
after 80 minutes. If
you do not use any
Renaissance Place product for
about 80 minutes, it
automatically logs you out and
you will have to log in again
when you return to the
software.
Renaissance Place™
Software Manual
When you have finished working in Renaissance Place, log out to keep your
data secure.
1. On the Home page, select your user name on any page,
then click Log Out. On other pages, select Log Out in
the top-right corner of the page.
2. Close the software by closing your web browser.
10
Setting Up Renaissance Place
This section tells you how to set up your Renaissance Place data when you first
start using the software.
Importing Data from Other Sources
Before you go through the checklists below, consider whether you can bring in
some information from another program. If you have other software with
student, teacher, course and class information in it, you may be able to get the
data into Renaissance Place by importing data using the Renaissance Place
import feature. See “Managing Data Imports” on page 179.
Setup Checklist for School Network Administrators, School
Administrators and Non-Teaching Staff
To set up Renaissance Place for the first time, use the checklist below. In some
cases, Renaissance Learning may have done some of these tasks for you.
Note: If the Renaissance Place administrator will be adding students or having
them imported, school personnel should wait until this is done before adding
any students to avoid adding the same students more than once.
Usually Performed Bya
School
Network
Task
Renaissance Place™
Software Manual
School
Admin.
Staff
Admin.
Staff
Teacher
Where to Go
for
Instructions

Add the marking
periods for each
school (used for
targets and reports).




Page 14

Add the non-teaching
days during the school
year for each school
(used for report
calculations).




Page 16

Set reporting periods
for Consolidated
Reports (school
network
administrators
or school
administrators only).

11

Page 18
Setting Up Renaissance Place
Setup Checklist for School Network Administrators, School Administrators and Non-Teaching Staff
Usually Performed Bya
School
Network
Task
Admin.
Staff
Admin.
Staff
Teacher
Where to Go
for
Instructions

Add all personnel who
will be using the
software or import
their information. Be
sure to give them their
user names and
passwords.



Page 19

Add the students who
will be using the
software or import
their information.



Page 20

Add the courses of
study, which stay in
the database for your
school from year to
year.




Page 21

Add the classes for this
school year to the
courses. Classes must
be added every year.
As you add the
classes, select the
primary teacher and
the products the class
will use, and add the
students. (If you
imported classes, edit
them to select the
teacher and products
and add the students.)




Page 22
a.
Renaissance Place™
Software Manual
School
Based on the capabilities that users in this group usually have (see page 53). If your administrator has
given you more capabilities, you may be able to do these tasks even if you do not see a tick mark for your
group here. If you have the Change Role option available from your Home page (see page 6), you may need
to choose a different role before you can do some tasks.
12
Setting Up Renaissance Place
Setup Checklist for Technology/Computer Coordinators
Setup Checklist for Technology/Computer Coordinators
To find many of the documents listed in the third column below, click Manuals
in the upper-right corner of any page in Renaissance Place. (On the Home
page, click ?, then Manuals.)
Where to Get More
Information
Task
How to Start the Task

Check for the Renaissance Place
downloads and third-party software
that you need on any new or updated
computers that will be used with the
Renaissance Place software. Make
sure that you check both teacher and
student computers. You must be
logged in to each computer with the
rights required to install software for
all users.
Click Check Software
Requirements on the Renaissance
Place Welcome page on each
computer. Then, click Downloads.

Make sure each computer that will be
used with the Renaissance Place
software has a shortcut or favorite set
up that points to the current
Renaissance Place address.
Follow the instructions for your
computer’s operating system
and/or browser.

If you are using AccelScan scanners
with Accelerated Maths, make sure
they are connected to the computers
where they will be used, and make
sure each of those computers has the
AccelScan Scanning Software
installed.
Using the cable provided, connect
each AccelScan to the computer
where it will be used.

If you will be using either
NEO 2s or Renaissance Responders
with Renaissance Place software
(Accelerated Maths, Accelerated
Reader, KeyWords and/or MathsFacts
in a Flash), make sure the Renaissance
Receivers are connected to the correct
computers.
Using the cable provided, connect
each Renaissance Receiver to the
computer where it will be used.

If you will be using Accelerated Reader
for iOS on the iPad, iPhone or iPod
touch or STAR for the iPad, make sure:
 The app is downloaded on each
device.
 You have established settings by
connecting to Renaissance Place
on one device, then sharing those
settings with all of the other
devices.
 You have added classes, students,
and teachers to Renaissance Place.
You can get the app for each
device in the app store.

To establish settings, connect to
Renaissance Place on one device,
then share those settings with all
of the other devices.
Note: Students can also
use Accelerated Reader in a
web browser on iPad® as
they would use it on a
computer.


Renaissance Place™
Software Manual
Using the Renaissance Wireless
Server Utility, set the Network
Name, and set the Renaissance
Place address if necessary.
Page 26
—





13
Accelerated Maths
Software Manual
AccelScan Setup
Accelerated Maths
Software Manual
Accelerated Reader
Software Manual
KeyWords User Manual
MathsFacts in a Flash
Software Manual
NEO User Manual
Accelerated Reader
Software Manual
Setting Up Renaissance Place
Defining Marking Periods
Defining Marking Periods
Who Can Do This?
 School Network
By defining the marking periods used in your schools, you make it possible to:

select them when you add classes that do not last the entire school year

print reports that focus on specific marking periods

set targets in some Renaissance Place products, such as Accelerated
Reader or Accelerated Maths
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from your
Home page to choose your role
at the school you want to add
marking periods to before you
follow these steps. For more
information, “Switching Roles
from the Home Page” on
page 6.
To add marking periods, see the steps below.
Note: You can only add or edit marking periods in the current school year or a
future school year. If you are viewing a past school year, the link for adding or
editing marking periods will not be available. It will be replaced with a link for
viewing the marking period information (see page 47).
1. If you want to add, edit or delete marking periods for a future school year,
you must choose to work in that school year first (see page 44).
2. On the Home page, click School Years.
3. Click Add/Edit Marking Periods on the School Years page.
4. If you are a school network
administrator or school network
staff member, on the Select
Schools page, tick the box for
each school that needs marking
periods set or changed A. Then,
click Next >.
5. On the Add/Edit Marking Periods
page, enter the information for
the marking periods:

If you see the Copy Marking
Periods link B, you can click it to copy marking periods from the
previous school year. This link is not available if there are no marking
periods to copy or you have already copied them.
B
Renaissance Place™
Software Manual
A
14
Setting Up Renaissance Place
Defining Marking Periods
When you add or edit
a marking period,
you cannot use the
same name and dates that
are used for another marking
period in the list. If you are
setting marking periods for
more than one school, and you
need to add a marking period
for one school that is already
there for the others, save your
changes to go back to the
School Years page. Then,
repeat these steps, selecting
only the school that needs that
marking period added. You
can then add the marking
period with the same name
and dates used for the other
schools.

To add a marking period, enter the name, start date and end date in the
blank fields C or click the calendar buttons to select the dates. Use the
Type drop-down list to choose the type of marking period. Then, click
Add. As you do this, the marking periods will be added to the list at the
bottom of the page D.

To change a marking period you have added, click Edit for that marking
period E. The marking period’s information will appear in the fields at
the top of the page so you can make changes, and the Add button will
change to Update. Click Update when you have finished your changes.
(The button will change back to Add.)

To delete a marking period, click Delete F for that marking period.

To re-sort the list by start date, click Start Date G. To sort by name
again, click Marking Period Name.

If you are setting marking periods for multiple schools, click the number
of schools at the top of the page or in the table H to see the school
names.
H
C
G
D
H
E F
6. When you have finished defining marking periods, click Save.
Renaissance Place™
Software Manual
15
Setting Up Renaissance Place
Non-Teaching Days
Non-Teaching Days
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Non-teaching days are days during the school year when your school is not in
session (this does not include Saturdays and Sundays). Renaissance Place
products use this information to calculate the number of actual school days in
the school year or a reporting period; this number is used in calculations in
some reports.
Note: You can only add or edit non-teaching days in the current school year or
a future school year. If you are viewing a past school year, the link for adding or
editing non-teaching days will not be available. It will be replaced with a link
for viewing the non-teaching days (see Viewing Non-Teaching Days, page 49).
Follow these steps to define non-teaching days for one or more schools:
1. If you want to add, edit or delete non-teaching days for a future school
year, you must choose to work in that school year first (see page 44).
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from your
Home page to choose your role
at the school you want to add
non-teaching days to before
you follow these steps. For
more information, see
“Switching Roles from the
Home Page” on page 6.
2. On the Home page, click School Years.
3. Click Add/Edit Non-Teaching Days on the School Years page.
4. If you are a school network
administrator or school network staff
member, on the Select Schools page,
tick the box for each school that
needs non-teaching days set or
A
changed A. Then, click Next >.
5. On the Add/Edit Non-Teaching Days
page, enter the information for the
non-teaching days:

If you see the Copy Non-Teaching
Days link B, you can click it to copy non-teaching days from the
previous school year. This link is not available if there are no nonteaching days to copy or you have already copied them.
B
Renaissance Place™
Software Manual
16
Setting Up Renaissance Place
Non-Teaching Days

To add a non-teaching day, enter the name, start date and end date in
the blank fields C or click the calendar buttons to select the dates.
Then, click Add. As you do this, the non-teaching days will be added to
the list at the bottom of the page D.

To change a non-teaching day you have added, click Edit for that nonteaching day E. The non-teaching day will appear in the fields at the
top of the page so you can make changes, and the Add button will
change to Update. Click Update when you have finished your changes.
(The button will change back to Add.)

To delete a non-teaching day, click Delete F for that non-teaching day.

To re-sort the list by start date, click Start Date G. To sort by name
again, click Name.

If you are setting non-teaching days for multiple schools, click the
number of schools at the top of the page or in the table H to see the
school names.
H
C
G
D
H
E F
6. When you have finished defining non-teaching days, click Save.
Renaissance Place™
Software Manual
17
Setting Up Renaissance Place
Adding Reporting Periods for Consolidated Reports
Adding Reporting Periods for Consolidated Reports
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
Renaissance Place cannot consolidate data for reports until you add the
reporting periods that will be used for the reports. Reporting periods do not
need to be the same as your marking periods (see page 14); you can enter any
time period that you would like to use for the Consolidated reports.
 School Staff
 Teachers
Consolidated reports give you information about student performance in
multiple Renaissance Place products. For more information about the reports,
see page 144.
Learn more about capabilities
on page 53.
Follow these steps to add them:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click View Reporting Periods on the Consolidated Reports page.
3. Click Add Reporting Period on the View Reporting Periods page.
4. Enter a reporting period name that
will help teachers and administrators
recognise the time period A.
5. Enter a short name B.
A
B
6. Enter the start and end dates for the
reporting period. There are three
different ways to do this:
C

Type the dates in the appropriate
blank fields.

Click the calendar buttons next to
the fields C and click the date in the calendar that opens.

Choose a start date, then enter the number of days, weeks or months in
the reporting period D, and use the drop-down list to choose whether
the number refers to Day(s), Week(s) or Month(s). Then, click Set E.
D
E
7. To save your reporting period and add another reporting period, click Save
and Add and enter the information for the next reporting period.
To save just this reporting period without adding more, click Save.
Your reporting periods will be available for reports the next time data is
consolidated. (To find out when this will happen, click Home, then click
Consolidated Reports under Dashboards and Reporting to see the Data
Consolidation Status.)
Renaissance Place™
Software Manual
18
Setting Up Renaissance Place
Adding Personnel
Adding Personnel
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If you are a school
administrator and
you have access to
more than one school, use the
Change Role option from your
Home page to choose your role
at the school you want to work
with before following these
steps. For more information,
see “Switching Roles from the
Home Page” on page 6.
Follow these steps to add the personnel who will use the software, including
school network administrators, school network staff, school administrators,
school staff and teachers.
If you can export personnel information from other software, you may be able
to import personnel instead of adding them one by one. For more information,
see page 179.
1. On the Home page, click Users.
2. If you are the program/school network administrator or a school network
staff member:

Click Add School Network Personnel if you are adding personnel from
the school network.

Click Add School Personnel if you are adding personnel for a school.
If you are a school administrator, click Add Personnel.
3. Enter the information for the person you are adding. Information marked
with an asterisk is required; other information is not. First and last names
are limited to 35 characters.
A
If the person’s name
matches the name of
other personnel in the
database, you will be notified.
If you are a school network/RP
administrator or school
network staff member, you will
have the chance to:
B
C
 Add another person with the
same name (by clicking Add
Personnel).
 Activate a previously deleted
matching personnel record
instead of adding a new one
(by clicking Activate).
 Cancel if the new personnel
record is a duplicate of an
existing one.
Renaissance Place™
Software Manual
A The user name and password are used to log in. They cannot be the same. If
you do not enter a user name, the program will generate one. Be sure to give
each person his or her user name and password after you add personnel.
B The primary position determines which tasks the user can perform in the
software. For more information, see “Managing Capabilities” on page 53.
C If you tick the User must change password at next login box, this user will be
required to change his or her password next time he or she logs in (see page 2).
19
Setting Up Renaissance Place
Adding Students
4. If you want to add more personnel, click Save and Add and repeat step 3 to
add the next person. If you want to add only this person, click Save.
Adding Students
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If you are a school
administrator and
you have access to
more than one school, use the
Change Role option from your
Home page to choose your role
at the school you want to work
with before following these
steps. For more information,
see “Switching Roles from the
Home Page” on page 6.
Follow these steps to add the students who will use the software.
If you can export student information from other software, you may be able to
import students instead of adding them one by one; for more information, see
page 179.
1. On the Home page, click Users.
2. Click Add Student on the Personnel and Students page.
3. Enter the student’s information on the Add Student page. Information
marked with an asterisk is required. First and last names are limited to 35
characters.
A
B
C
If the student’s name
matches the name of
another student in the
database, you will be notified.
If you are a school network/RP
administrator or school
network staff member, you will
have the chance to:
 Add another student with the
same name (by clicking Add
Student).
 Add the existing student to
another school (by clicking
Add for that school).
 Activate a previously deleted
matching student instead of
adding a new one (by clicking
Activate).
 Cancel if the new student
record is a duplicate of an
existing one.
D
E
F
A The user name and password are used to log in. They cannot be the same. If you
do not enter a user name, the program will generate one. Give each student his or
her user name and password.
B If you do not see a School drop-down list, the student will be assigned to your
school. (For school administrators assigned to more than one school, the student
will be added to the school you have chosen in the drop-down list on your Home
page; see “Switching Roles from the Home Page” on page 6.)
C In the Year drop-down list, N means Nursery and R means Reception.
D The Unique Pupil Number is a global number defined by the Department of
Education that follows the student throughout his or her educational career.
E The Start Date is the date the student entered Reception.
F If you tick the User must change password at next login box, this student will be
required to change his or her password next time he or she logs in (see page 32).
Renaissance Place™
Software Manual
20
Setting Up Renaissance Place
Adding Courses
When you click Save
after adding the last
student, you will go to
the Student Information page.
You can click the tabs on that
page to edit other information
for the student, such as
characteristics or enrolment.
4. If you want to add more students, click Save and Add and repeat step 3 to
add the next student.
If you want to add only this student, click Save.
Adding Courses
Who Can Do This?
 School Network
Administrators
You must add courses before you can add the classes in which you will enrol
students. Courses are programs of study. They are linked to schools, but they
remain in your database from year to year until you delete them.
 School Network Staff
 School Administrators
 School Staff
Unlike classes, courses do not need to be added every time you start a new
school year.
 Teachers
Note: If you can export your course information from other software, you may
be able to import the information from a file instead of adding the courses; see
page 179.
Learn more about capabilities
on page 53.
Follow these steps to add a course to a school:
If you are a school
administrator or
school staff member
assigned to more than one
school, choose the Change
Role option from your Home
page and choose your role at
the school you want to work
with. This is the school that you
are adding a course to.
1. On the Home page, click Courses and Classes. The Courses and Classes
page lists the courses that have been added so far for a school.
2. Click Add Course.
3. In the blank Course Name field, enter a name for the course you are adding
(required). You can also select the subject and intended year.
If you are a school network administrator or school network staff member,
you must choose a specific school or multiple schools:

To add the course to one school, click the School drop-down list and
choose the school A.

To add the course to more than one school, click Select Multiple
Schools B. On the next page, tick the box by every school that needs
this course added; then click Save to return to the Add Course page.
A
Renaissance Place™
Software Manual
B
21
Setting Up Renaissance Place
Adding Classes and Enrolling Students in the Classes
If the course name
matches the name of
another course that
has been added for your
school, the Duplicate Course
Found page will open. To add
another course with the same
name, click Add Course on this
page. To activate an inactive
course, click Activate. If you do
not want to add the course or
activate a previous one, click
Cancel.
4. If you want to add another course after you save this one, click Save and
Add and repeat step 3.
If not, click Save to save this course.
5. After you add courses, you need to add the individual classes in which you
will enrol students. See the next section for instructions.
Adding Classes and Enrolling Students in the Classes
Before you add classes, do the following:
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers

Add the courses for your school (see page 21). Classes are added to the
courses. Courses stay in the school year from year to year, but since classes
may be different in each school year, you must add your classes for each
new school year.

Set up marking periods for the school year (see page 14). This allows you to
select the marking period during which a specific class takes place as you
add the class.

Check the school year you are working in. This information appears
behind your name in the upper-right corner of any page in the program.
This is important because classes must be added separately for each
school year. If you are not working in the school year during which the
class takes place, see the instructions on page 44 to change to that school
year.
Learn more about capabilities
on page 53.
Note: If you can export your class information from other software, you may
be able to import the information from a file instead of adding the classes one
by one; see page 179.
Follow these steps to add a class:
If you already have
the classes you need
set up in a previous
school year, you can copy the
class set-up instead of adding
the classes again. For
instructions, see page 127.
Renaissance Place™
Software Manual
1. On the Home page, click Courses and Classes. The next page lists the
courses that have been added for the school.
22
Setting Up Renaissance Place
Adding Classes and Enrolling Students in the Classes
2. If you see a School drop-down list A, choose the school where you want to
add classes.
A
If you are a school
administrator or
school staff member
assigned to more than one
school, choose the Change
Role option from your Home
page and choose your role at
the school you want to work
with. This is the school that you
are adding a course to.
B
C
3. Do one of the following:
Renaissance Place™
Software Manual

Click Add Class in the row for the course that needs the class B.

If you want to see the list of classes in the course first, click the course
that you want to add classes to C. Then, click Add Class on the course
page.
23
Setting Up Renaissance Place
Adding Classes and Enrolling Students in the Classes
4. Enter the information for the new class:
If you save a class
without students, the
class will be on the
Incomplete Classes tab. See
page 126. You cannot save a
class without selecting the
primary teacher and at least
one product.

Class Name: A class name is required.

Primary Teacher: You must select a primary teacher before you can
save the class.

Marking Period: Choose the time period during which the class takes
place: a marking period (see page 14) or the entire school year.

Products: Tick the products that the class will use (or click Select All D
to tick all products). Students can only work in the products that have
been selected for their classes.
D
E
5. Click Add Students E to search for and add students to the class.
Renaissance Place™
Software Manual
24
Setting Up Renaissance Place
Adding Classes and Enrolling Students in the Classes
The program only
searches for students
who are enrolled in
your school. If you did not find
the student whose class
enrolment needs to be
changed, you may need to
make sure the student is
enrolled (see page 92) or add
the student to the database
(see page 20).
6. The Add/Remove Students page shows the student(s) who are currently
enrolled in the class (if any). Search for the students that you want to enrol
in the class F. You can enter the first name, last name and/or ID in the
blank fields to search for individual students, or select a year without
entering other information if you want to find all students in that year.
Then click Search to see the results. Only students in this school will be
found.
J
F
I
H
G
7. In your search results G, tick the box next to each student that you want to
enrol in the class. To select all students in the list, tick the Student box at
the top of the list.
If the list of students in the search results is long, it will be split into
multiple pages. Click Next >> above the search results to go to the next
page or
<< Previous to go back.
8. Click < Add H to add the ticked students to the class. The students will be
added to the list on the left, but their names will be bold so you can see
which students will not be part of the class until you save the changes.
If you decide to remove some of the students from the class, click Remove
next to the students you want to remove I, or click Remove All J to
remove all students from the class.
If the class name
matches the name of
a class that was
inactivated for this school,
the Duplicate Class Found
page will open. To activate the
inactive class, click Activate. If
you do not want to add the
class or activate a previous
class, click Cancel.
Renaissance Place™
Software Manual
9. Click Continue to finish adding students and go back to the Add Class
page.
10. Click Save on the Add Class page to save the new class.
After you add a class, you can add additional (team) teachers who may need to
work with the class. See page 136.
25
Setting Up Renaissance Place
Checking Software Requirements
Checking Software Requirements
For the most up-to-date software, hardware, operating system and browser
requirements for Renaissance Place, visit
http://doc.renlearn.com/KMNet/R003777603GF3F7F.pdf.
Renaissance Place also includes pages to help you check browser
requirements, check for the supporting software you may need and check your
connection to Renaissance Place. You can get to these pages in one of two
ways:

Before you log in, click Check Software Requirements A on the
Welcome page.
A

After you log in, on the Home page, click Product Administration B.
Then, click Download Supporting Software.
B
Renaissance Place™
Software Manual
26
Setting Up Renaissance Place
Checking Software Requirements
Next, you can go to the System, Downloads or Support page.
C
D
E
F
G
H
System
On the System page (shown above), you can see the following:
Renaissance Place™
Software Manual

The browser and version you are using C.

Whether cookies are enabled in your browser D. Cookies need to be
enabled in order for you to use Renaissance Place.

Whether pop-ups are enabled in your browser E. If pop-ups are not
enabled for your Renaissance Place site, your students may have trouble
using some Renaissance Place programs.

The current recommended and minimum browser requirements F.

A link to the full Renaissance Place software requirements G.

Information about the operating system on the computer or device you
are using H.
27
Setting Up Renaissance Place
Checking Software Requirements
Downloads (Renaissance Place and Third-Party Supporting Software)
The Downloads page shows you the Renaissance Place and third-party
software available for download. (To get to the page, see page 26.)
Many Renaissance Place products require supporting software programs, such
as Adobe Reader to view and print reports. The supporting software must be
installed on each individual computer used to work with Renaissance Place
programs.
If some of the software that you need to use Renaissance Place is not installed,
or is outdated, you or your students may see messages about the missing
software.
The top of the Downloads page shows you the Renaissance Place address A
and the RPID B. You need the address or RPID when you set up certain
Renaissance Place downloads or iOS apps. (The RPID is a unique identifier that
provides a shortcut to your Renaissance Place site.)
A
B
C
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Software Manual
28
Setting Up Renaissance Place
Checking Software Requirements
For the Renaissance Place Downloads, you will see tabs for the supported
operating systems (C on the previous page and below). The operating system
that is on your computer or device is selected (if available), but you can see
downloads for another operating system by clicking that tab. The Macintosh
tab is shown below.
C
D
F
E
The AccelScan D and Renaissance Responder E programs are used with
Accelerated Maths for marking paper assignments. The Renaissance Place
Print Plug-In F is used for automatic printing of TOPS Reports and for paper
Accelerated Maths assignments. If you need any of this software, click the
program name or click Download next to the program on the tab for your
operating system.
If any programs need to be installed or updated, make sure you are logged in
to the computer with the rights or permissions required to install software
(and to install it for all users). If you do not know whether you have those rights
on the computer, or if you do not have those rights, contact your school’s IT
department/ICT support. Note that the rights you have on the computer are
separate from the capabilities that you have in Renaissance Place; for more
about capabilities, see page 53.
Renaissance Place™
Software Manual
29
Setting Up Renaissance Place
Checking Software Requirements
Accelerated Reader and STAR have iOS applications available. For those, click
the app name or Download on the App Store on the iOS tab.
Third-Party Downloads are used to support the Renaissance Place products
listed.
A PDF reader is required for reports and Accelerated Maths paper assignments.
To make sure your computer has a PDF reader, click Test G. If a PDF file with a
confirmation message does not open, click Download.
Adobe Flash Player is required for the products listed. The version installed (if
any) is shown H. If you need to install it, click Download.
G
H
Renaissance Place™
Software Manual
30
Setting Up Renaissance Place
Checking Software Requirements
Support Page
The Support page can help you diagnose connection problems to the servers
associated with your Renaissance Place site.
Under Connection Details A, when the test is complete, check your download
and upload speed for the Renaissance Place site. If you are noticing slowness
while using Renaissance Place, this information can help you diagnose the
cause. This test is run automatically when you come to the page.
Under Server Details B, the diagram shows you whether this computer (or
device) has the required access to Renaissance Place servers used by your site.
If your computer or device can connect to the servers, you will see green tick
marks next to the firewall and Renaissance Place as well as in the status as
shown below. If not, you will see Xs in a red circle. (If you cannot connect to the
chat server, you will see ! instead of an X because chat is not required in order
for you to use Renaissance Place.) This can help you determine whether the
computer can connect to required servers.
A
B
Renaissance Place™
Software Manual
31
How Students Log In to the Software
Logging In as a Student
Use these instructions to log in to Renaissance Place as a student.
1. Start your web browser and go to the web address provided by your school.
Students may be
asked to change their
passwords if the
administrator chose to require
this when adding or editing
student information. To
change the password, enter
the new password twice in the
appropriate blank fields and
click Save.
2. Click I am a Student on the welcome page A.
A
3. Do you know the student’s user name?
To get a list of student
passwords, see
page 86.
Renaissance Place™
Software Manual

Yes: Go to step 4 on the next page.

No: Go to step 1 in the following section, “If You Do Not Know the
Student’s User Name.”
32
How Students Log In to the Software
Logging In as a Student
4. Enter the student’s user name and password in the appropriate blank
fields. Make sure you have the correct password. Student accounts can be
locked if you try to log in several times with the wrong password; to find
out how to unlock student accounts, see page 117.
Note: User names and passwords are not case-sensitive. However, if the
Caps Lock is on, students may experience problems logging in if the user
names and passwords include numbers.
5. Click Log In. The student’s Home page will open, and links will be available
for each product the student’s class is using.
If you expect to see links for programs that are not listed, make sure the
student is enrolled in the correct class (see page 106) and that a teacher
was assigned to the class and products were selected (see page 131).
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Software Manual
33
How Students Log In to the Software
If You Do Not Know the Student’s User Name
If You Do Not Know the Student’s User Name
1. Click Forgot Your User Name? A.
A
For security reasons,
an administrator
may turn off the
ability to search for a
student’s name. For more
information, see page 210.
2. If you see a page where you can choose the school the student is enrolled
in, click the name of the school, and click Next >.
3. Enter the student’s first and/or last name in the appropriate blank fields
and click Search.
Note: If this page shows the wrong school, click change school now B,
click the correct school name and click Next >.
B
4. A list of students who match the search criteria you have entered opens.
If the student is listed, click the student’s name and go to step 5.
If the student is not listed, click < Back to go back to the page where you
can enter search data again.
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Software Manual
34
How Students Log In to the Software
If You Do Not Know the Student’s User Name
5. Notice that the program has already entered the student’s user name C.
Enter the student’s password D and click Log In.
C
D
Make sure you have the correct password. Student accounts can be locked if
you try to log in several times with the wrong password; to find out how to
unlock student accounts, see page 117.
After you log in, the student’s Home page will open.
Renaissance Place™
Software Manual
35
Getting Ready for a New School Year
Perform these tasks when the previous school year has ended and you need to
get ready to use your Renaissance Place software in the next school year.
For most Renaissance Place products, there are also tasks that need to be
done at the beginning of a school year, such as setting preferences, assigning
objectives, setting levels, setting benchmarks or setting screening dates. Refer
to the software manual for each of your products for more information.
Checklist for School Network Administrators, School
Administrators and Non-Teaching Staff
If you want to use
your Renaissance
Place programs
during summer school, for
tips, see Knowledge Base
article 7901571 at
http://support.renlearn.com/
techkb/techkb/7901571e.asp.

Add the new school year start and end dates (must be
done by the Renaissance Place administrator or a
school network staff member). When the new school
year begins, it will be the year that all users are working
in automatically when they log in.
Page 41

Add the marking periods for each school (used for targets
and reports). You can also copy the marking periods from
the previous school year. (If you copy last year’s classes,
your class marking periods will also be copied, so you do
not need to add the marking periods.)
Page 14 to add
Add the non-teaching days during the school year for
each school (used for report calculations). You can also
copy the non-teaching days from the previous school
year.
Page 16 to add

Set reporting periods for Consolidated Reports (school
network or school administrators only).
Page 18

Review the list of personnel to see if any need to be
changed. Edit personnel information or school
assignments if necessary.
Page 64 to view
personnel
information.
You may also want to check capabilities for personnel.
Although the default capabilities will work well for most
users, you can add or restrict capabilities for certain
groups or individuals.
Page 70 to edit
personnel
information.
Add personnel if necessary. Be sure to give each person
the user name and password that you assign.
Page 19

You can also import
student, personnel,
class and course
information (including
updates to student enrolments
and personnel assignments) if
you have a properly formatted
file from another source (such
as a student information
system). For more information,
see page 144.

Renaissance Place™
Software Manual
Where to Find
Instructions
Task
36
Page 45 to copy
Page 48 to copy
Getting Ready for a New School Year
Checklist for School Network Administrators, School Administrators and Non-Teaching Staff
Where to Find
Instructions
Task

If the Renaissance
Place administrator
or school networklevel personnel will be
adding students or
transferring them from one
school to another, school
personnel should wait until
this is done before adding their
students to avoid adding the
same student more than once.
Renaissance Place™
Software Manual
Review the list of students to see if any need to be added
or changed. Edit student information or characteristics if
necessary. This is also a good time to check for duplicate
students and to merge student records if necessary (see
page 88). You do not need to change students’ years;
students are automatically promoted to the next year in
the software when a new school year starts.
Page 83 to view
student
information.

Transfer students from one school to another as needed,
and unenrol those who are not returning to your
school(s).
Page 92

Add new students.
Page 20

Check your course list to see if any need to be added for
the new school year. Add courses if necessary. (Courses
stay in the list from one year to the next.)
Page 119 to view
courses.

If your new classes are similar to those in the previous
school year, copy your previous classes. When you do
this, you can also copy the assigned teachers, assigned
products, enrolled students and class preference
settings. (Usually you should not copy enrolled students
since class enrolments change from year to year.) Class
preference settings will also be copied. Check your
school marking periods after you copy classes; the dates
for copied marking periods may need to be changed.
Page 127

Add classes if you did not copy them or if you need
additional classes. As you add classes, choose the
primary teacher, select the products the class will use
and add students to the classes.
Page 22
37
Page 95 to edit
student
information.
Page 21 to add
courses.
Getting Ready for a New School Year
Checklist for Technology/Computer Coordinators
Checklist for Technology/Computer Coordinators
To find many of the documents listed in the third column below, click ? on the
Home page or Manuals in the upper-right corner of any other page in
Renaissance Place.

Task
How to Start the Task
Check for the software you need
on any new or updated
computers that will be used with
the Renaissance Place software
(Renaissance Place downloads
and third-party software). Make
sure that you check both teacher
and student computers. You
must be logged in to each
computer with the rights
required to install software for
all users.
Click Check Software Requirements
on the Renaissance Place Welcome
page on each computer. Then, click
Downloads.
Where to Get More
Information
Page 26
Note: This is also a good time to
recheck computers that have
had supporting software
installed in case they need
updates or additional software.
You may also want to take
advantage of updated
technologies with better built-in
security features (such as newer
browser versions).

Make sure each computer that
will be used with the
Renaissance Place software has
a shortcut or favorite set up that
points to the current
Renaissance Place address.
Follow the instructions for your
computer’s operating system and/or
browser.

If you are using AccelScan
scanners with Accelerated
Maths, make sure they are
connected to the computers
where they will be used, and
make sure those computers
have the AccelScan Scanning
software installed.
Using the cable provided, connect each
AccelScan to the computer where it will
be used.
Renaissance Place™
Software Manual
38
—


Accelerated Maths
Software Manual
AccelScan Setup
Getting Ready for a New School Year
Checklist for Technology/Computer Coordinators



Task
How to Start the Task
If you will be using either
NEO 2s or Renaissance
Responders with Renaissance
Place software (Accelerated
Maths, Accelerated Reader,
KeyWords and MathsFacts in a
Flash), make sure the
Renaissance Receivers are
connected to the correct
computers.
1. Using the cable provided, connect
each Renaissance Receiver to the
computer where it will be used.
2. Using the Renaissance Wireless
Server Utility, set the Network
Name, and set the Renaissance
Place address if necessary.
If you will be using Accelerated
Reader for iOS on the iPad,
iPhone or iPod touch or STAR for
iPad, make sure:
 The app is downloaded on
each device.
 You have established settings
by connecting to Renaissance
Place on one device, then
sharing those settings with all
of the other devices.
 You have added classes,
students, and teachers to
Renaissance Place.
You can get the app for each device in
the app store.
Set the Learning Standards
preference to choose which
Learning Progression to use with
the Maths Dashboard and the
Reading Dashboard. To keep the
skills and Learning Progression
used by your classes consistent,
set this preference at the
beginning of the school year,
and then leave the preference as
it is throughout the school year.
1. On the Home page, click Product
Administration.
2. Click Learning Standards.
3. For each subject (Reading and
Maths), choose a progression to use.
4. Click Save.
Renaissance Place™
Software Manual
Where to Get More
Information






Accelerated Maths
Software Manual
Accelerated Reader
Software Manual
KeyWords User Manual
MathsFacts in a Flash
Software Manual
NEO User Manual
Accelerated Reader
Software Manual
To establish settings, connect to
Renaissance Place on one device, then
share those settings with all of the
other devices.
39
—
Changing School Network Information
Who Can Do This?
Follow these steps if you want to add specific information about your school
network.
 School Network
Administrators
1. On the Home page, click School Network and Schools.
 School Network Staff
 School Administrators
 School Staff
 Teachers
2. Click School Network Information on the School Network and Schools
page.
3. Enter or change the information. Information marked with an asterisk (*) is
required. All other information is optional.
Learn more about capabilities
on page 53.
4. Click Save.
Renaissance Place™
Software Manual
40
Managing School Years
This section explains how to add, change (edit) or delete school years and how
to view, set or copy marking periods and non-teaching days.
Each year, you must add the new school year before you can use your
Renaissance Place software in that school year. When the new school year
begins, that will be the year that all users are working in automatically when
they log in. Administrators, staff and teachers can choose to work in a different
school year; see page 44.
You can also use the school years and marking periods that you add when you
print reports or set targets in Renaissance Place products. Non-teaching days
are used in calculations in some reports.
Adding School Years
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
When you start using Renaissance Place software, the first year is entered for
you. Follow these steps to add new school years. When each new school year
starts, that year will automatically become the current school year—the year
that all users are working in automatically when they log in. (Note that
students cannot work in the software outside of the school year.)
1. On the Home page, click School Years.
2. Click Add School Year on the School Years page.
3. Enter the school year dates in the blank fields A.
To enter the start and end dates, you can either type the dates or click the
calendar buttons and select a date. The dates must not overlap other school
years.
If you use
Renaissance
Place during summer
school, see Knowledge Base
article
http://support.renlearn.com/
techkb/techkb/7901571e.asp
for more information about
setting your school year dates.
A
4. Click Add to finish adding the new school year.
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Software Manual
41
Managing School Years
Editing School Years
Editing School Years
Follow these steps to edit a school year:
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Students cannot
work in the software
outside of a school
year.
1. If you want to edit a past or future school year, you must choose to work in
that school year first (see page 44).
2. On the Home page, click School Years.
3. Click Edit School Year.
4. Edit the school year information:

Use a description A that will help
personnel identify the school year.

To change the start and end dates B,
you can either type in a new dates in
each field or click the calendar button
and click the date in the calendar that
opens up. The dates must not overlap
other school years.
A
B
5. Click Update.
6. If the change in the school year dates affects marking periods, nonteaching days or targets, the page will notify you. A list at the bottom of the
page C will tell you what will happen to the affected items if you save your
school year changes.
Click Review D for marking periods or non-teaching days to see the items
affected with their dates and schools. You can use this information to
decide whether to save the changes. Click Done to go back to the school
year changes.
If you are sure you want to make the school year date changes, click Save.
C
D
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Software Manual
42
Managing School Years
Deleting School Years
Deleting School Years
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow these steps to delete a past or future school year. You cannot delete a
school year that has any data associated with it, and you cannot delete the
school year that you are currently working in. (To work in a different school
year, see page 44.)
1. On the Home page, click School Years.
2. Click Delete School Year.
3. Click the school year that you want to delete.
4. The dates and description for that school year will be shown. Click Delete if
you are sure that you want to delete it. If any data is associated with the
school year, a message in red text will tell you that the school year cannot
be deleted for that reason.
Current (Default) School Year
The current school year is the one that includes today’s date. This is the school
year that all users of the software are working in when they first log in.
If today’s date is not in a school year, you will continue to work in the last
school year until the new one begins. This is based on the dates that have been
entered for each school year.
If the old school year has ended and a new school year has not been added yet,
an alert will appear on the Home page for school network personnel to remind
them to add the next school year.
You can choose to work in a different school year (see page 44) if you want to
run reports for past years or set up data for the next school year. When you
choose to switch to a different school year, the change affects only you, not
anyone else using the software. You will continue to work in the school year
you have chosen until you log out or choose a different school year again. If
you choose to work in a past or future school year, a gold bar at the top of most
pages will remind you that you are not working in the current school year; on
the Home page, you will see the school year in gold in the header.
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Software Manual
43
Managing School Years
Working in a Different School Year
Working in a Different School Year
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
The school year that you are working in now is shown to the right of your name
in the upper-right corner of every page in the software. Changing the school
year that you are working in is useful if you are adding information for the next
school year or reviewing results from a previous school year.
When you choose to work in a different school year, the change affects you
only—not anyone else working in the software. You will continue to work in
the school year you have chosen until you log out or until you follow the steps
below.
1. On the Home page, click School Years.
2. Click Work in a Different School Year on the School Years page.
3. Click the school year you want to work in on the next page. You will return
to your Home page.
If you choose to work in a past or future school year, the school year that
you are working in will be shown in gold next to the Renaissance Learning
logo A.
A
On other pages, you will see a gold bar B toward the top of every page
with a message reminding you of the school year you are working in.
B
Setting Up Marking Periods and Non-Teaching Days
Students can only
work in the current
school year. They
cannot choose to work in
another school year.
Renaissance Place™
Software Manual
To add or edit the marking periods that you can use for targets, classes or
reports, see page 14. To copy marking periods from a previous school year, see
page 45.
To add or edit the non-teaching days during your school year, which can help
with restrictions or report calculations, see page 16. To copy non-teaching
days from a previous school year, see page 48.
44
Managing School Years
Copying Marking Periods from the Previous School Year
Copying Marking Periods from the Previous School Year
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
For each new school year, you can copy marking periods from a previous
school year. The link is only available if you have not copied marking periods
before for this school year and if there are marking periods available for the
selected school(s) from the previous school year.
Marking periods are used when you add classes; they show the duration of the
class. They are also used when you set targets in Accelerated Reader and
Accelerated Maths.
1. If you want to copy marking periods into a future school year, you must
choose to work in that school year first. See page 44.
2. On the Home page, click School Years.
3. Click Add/Edit Marking Periods.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from your
Home page to choose your role
at the school you want to copy
marking periods to before you
follow these steps. For more
information, see “Switching
Roles from the Home Page” on
page 6.
4. If you have access to multiple schools, on the Select Schools page, tick the
box for each school for which you want to copy marking periods. Then,
click
Next >.
5. On the Add/Edit Marking Periods page, the Copy Marking Periods link A
will be available if you have not copied marking periods into this school
year before. Click the link.
A
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Software Manual
45
Managing School Years
Copying Marking Periods from the Previous School Year
6. The marking periods that can be copied will be listed. Note that the dates
will be adjusted when you copy them to be within the new school year. To
continue, click Copy.
7. You will return to the Add/Edit Marking Periods page, where you can make
adjustments to the marking periods if necessary:
Renaissance Place™
Software Manual

To add more marking periods, enter a name and the dates (B on the
next page) and select the type. (You can click the calendar buttons to
select the dates instead of typing them.) Then click Add to add the
marking period to the list at the bottom of the page.

To delete any of the marking periods, click Delete in the row for the item
C.

To edit a marking period, click Edit in the row for that marking period
D, change the information in the fields at the top of the page and click
Update.

To re-sort the list by start date, click Start Date E. To sort by name
again, click Marking Period Name.

If you are copying marking periods for multiple schools, click the
number of schools at the top of the page or in the table F to see the
school names.
46
Managing School Years
Viewing Marking Periods
F
B
E
F
D C
8. To save the marking periods you have copied and any changes you have
made, click Save.
Viewing Marking Periods
Follow these steps to view marking periods.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
1. If you want to see the marking periods for a past or future school year, you
must choose to work in that year first; see page 44.
2. On the Home page, click School Years.
3. Click View Marking Periods if you are a teacher or if you are working in a
past school year. Otherwise, click Add/Edit Marking Periods.
4. If you are a school network administrator or school network staff member,
tick the school(s) that you want to see marking periods for and click Next >.
5. The next page will list the marking periods that have already been defined
for the school (if any). Administrators can also edit or delete marking
periods; see page 14.
Renaissance Place™
Software Manual
47
Managing School Years
Copying Non-Teaching Days from the Previous School Year
Copying Non-Teaching Days from the Previous School Year
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
For each new school year, you can copy non-teaching days from a previous
school year. This link is only available if you have not copied non-teaching days
before for this school year and if there are non-teaching days available for the
selected school(s) from the previous school year.
Non-teaching days are used for calculations in some reports.
1. If you want to copy non-teaching days into a future school year, you must
choose to work in that school year first. See page 44.
2. On the Home page, click School Years.
3. Click Add/Edit Non-Teaching Days.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from your
Home page to choose your role
at the school you want to copy
non-teaching days to before
you follow these steps. For
more information, see
“Switching Roles from the
Home Page” on page 6.
4. If you have access to multiple schools, on the Select Schools page, tick the
box for each school for which you want to copy non-teaching days. Then,
click
Next >.
5. On the Add/Edit Non-Teaching Days page, the Copy Non-Teaching Days
link A will be available if you have not copied non-teaching days into this
school year before. Click the link.
A
6. The non-teaching days that can be copied will be listed. Note that the dates
will be adjusted when you copy them to be within the new school year. To
continue, click Copy.
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Software Manual
48
Managing School Years
Viewing Non-Teaching Days
7. You will return to the Add/Edit Non-Teaching Days page, where you can
make adjustments to the non-teaching days if necessary:

To add more non-teaching days, enter a name and the dates B. (You
can click the calendar buttons to select the dates instead of typing
them.) Then click Add to add the non-teaching day to the list at the
bottom of the page.

To delete any of the non-teaching days, click Delete in the row for the
item C.

To edit a non-teaching day, click Edit in the row for it D, change the
information in the fields at the top of the page and click Update.

To re-sort the list by start date, click Start Date E. To sort by name
again, click Name.

If you are copying non-teaching days for multiple schools, click the
number of schools at the top of the page or in the table to see the school
names F.
F
B
E
F
D C
8. To save the non-teaching days you have copied and any changes you have
made, click Save.
Viewing Non-Teaching Days
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Follow these steps to view non-teaching days:
1. If you want to see the non-teaching days for a past or future school year,
you must choose to work in that year first; see page 44.
2. On the Home page, click School Years.
3. Click View Non-Teaching Days if you are a teacher or if you are working in
a past school year. Otherwise, Add/Edit Non-Teaching Days.
Learn more about capabilities
on page 53.
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49
Managing School Years
Viewing Non-Teaching Days
4. If you are a school network administrator or school network staff member,
tick the school(s) that you want to see non-teaching days for and click
Next >.
5. The next page will list the non-teaching days that have already been
defined for the school (if any). Administrators can also edit or delete nonteaching days; see page 16.
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50
Managing Schools
The following sections describe how to view and edit the schools in your
school network.
Viewing Schools
Who Can Do This?
 School Network
Administrators
Follow these steps to view information about your school:
1. On the Home page, click School Network and Schools.
 School Network Staff
2. Click View School on the School Network and Schools page.
 School Administrators
 School Staff
 Teachers
3. The Manage Schools page lists the
schools that have been added to the
school network so far. The list includes
school names and school network
numbers. For more information about
a specific school, click the name of the
school.
Learn more about capabilities
on page 53.
Editing Schools
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Follow these steps to edit the information for your school:
1. On the Home page, click School Network and Schools.
2. Click View School on the School Network and Schools page. The View
School page opens next.
3. Click the school name.
Learn more about capabilities
on page 53.
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51
Managing Schools
Editing Schools
4. Click Edit School.
5. Edit information as
needed on the Edit
School page.
If you change the
school name to one
that is the same as an
active or inactive school that
is already in the database,
the Duplicate School Found
page opens. You can click
Cancel if you do not need to
add the school again, click Add
School if you want to add
another school with the same
name or click Activate if the
original school needs to be
reactivated.
Renaissance Place™
Software Manual
6. To save your changes,
click Save.
52
Managing Capabilities
Capabilities give users the right to perform specific tasks in the Renaissance
Place products. They are pre-assigned based on:

Your position, which determines which user group you belong to

The tasks that user group usually performs.
The following sections explain the positions in the Renaissance Place user
groups and how to view or change capabilities for user groups or individual
users.
The User Groups in Renaissance Place
The Renaissance Place software contains these six user groups:
Your user group
determines what you
see on the Home
page. After your name in the
upper-right corner of each
page, the program shows
whether you are logged in with
a teacher, school or school
network role. This is important
if you have been assigned
more than one role in the
software—you can always tell
which role you are using. You
can also change the role you
are working in without logging
out of the program; see page 6.

School Network Administrators

School Administrators

Teachers

School Network Staff

School Staff

Students
When you add personnel to the software, you choose the person’s primary
position, and that places the person in one of these user groups. The positions
included in each user group are listed below.
School Network Administrator

RP Administrator
School Network Staff

Curriculum Director

Other School Network Staff

Chief Education Officer

Personnel Director

Educational Psychologist

Reading Specialist

Gifted/Talented Director

Secretary—School Network

Library/Learning Resource Centre
(LRC) Manager

Special Education Director
School Administrators
Renaissance Place™
Software Manual

Deputy Head Teacher

Intervention Specialist

Head Teacher

Librarian
53
Managing Capabilities
Viewing Default Capabilities for a User Group
School Staff

Doctor

Other School Staff

EAL Coordinator

Maths Subject Leader

Educational Psychologist

Physiotherapist

G&T Coordinator

Reading Specialist

Guidance Counsellor

School Nurse

Head of Department

School Secretary

ICT Subject Leader

Science Subject Leader

Interpreter

SENCO

Librarian/Resource Coordinator

Social Worker

Literacy Subject Leader

Speech Therapist

Occupational Therapist

Teaching Assistant
Teachers

Teachers for each Renaissance
Place product

Lead Teacher

Special Education Teacher

Team Teachers (general Team Teacher or
Team Teacher for each Renaissance Place
product)

EAL Teacher

Special Duty Teacher

Supply Teacher
Students
All students are in this group. Students log in to use some Renaissance Place
products, such as Accelerated Reader.
Viewing Default Capabilities for a User Group
How Administrators View Capabilities for a Group or Individual
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Renaissance Place™
Software Manual
To see a list of the capabilities that have been granted to a group of users or an
individual user, administrators must follow the same steps they would follow
to change those capabilities. For more information, see these procedures:

To view or change the default capabilities that will be granted to new
users that you add to each group, see page 55.

To view or change the capabilities for users who have already been added
to the software, see page 57.

To view or change the capabilities for one person, see page 73.
54
Managing Capabilities
Editing Default Capabilities for New Users in a Group
How School Network Staff and School Staff View Capabilities for a Group
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow the steps below to view the default capabilities that have been given to
a group of users. (If you want to view the capabilities that one person has, see
page 71.)
Note: By following these steps, you are viewing the default capabilities that
are given to new users as they are added to the software. Administrators may
have changed the capabilities for existing users or individuals.
1. On the Home page, click Product Administration.
2. Click Define User Capabilities on the Product Administration page.
3. School network staff members should click View Default for either school
users or school network users.
If you have more than
one role in the
software, be sure to
choose the role that you want
to use on your Home page as
described on page 6. The role
you choose could determine
the groups for which you can
view capabilities.
School staff members should click View Default Capability Sets for the
school users.
4. If you are a school network staff member and you are viewing school user
capabilities, on the next page, click the School drop-down list and choose
a school.
5. Click the user group whose capabilities you want to view. The next page
will list the capabilities that have been given to this group.
6. To exit this page, click < Back.
Editing Default Capabilities for New Users in a Group
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Renaissance Place™
Software Manual
By following the steps below, you are changing the default capabilities for a
user group.
Your changes will affect new users who will be added to the group in the
future, but not existing users who are already in the database. To change
capabilities for existing users, see page 57.
1. On the Home page, click Product Administration.
2. Click Define User Capabilities on the Product Administration page.
55
Managing Capabilities
Editing Default Capabilities for New Users in a Group
3. Click Edit Default next to either the School Network User Capabilities or
the School User Capabilities. (If you are a school administrator, only the
School User Capabilities will be listed.)
4. If you are a school network administrator and you are changing School
User Capabilities, choose a school from the School drop-down list A.
If you are a school
administrator
assigned to more
than one school, you are
editing capabilities for the role
you chose on your Home page.
To choose a different school,
see “Switching Roles from the
Home Page” on page 6.
A
B
5. Click the user group B for which you want to change default capabilities.
6. On the next page, choose the capabilities that you want users in this group
to have.
The Capabilities Currently Included C are those that new users in this
group are given when they are added. If you do not want new users to get
some of these capabilities, remove the tick mark next to those capabilities.
The Other Available Capabilities D are additional capabilities that you can
give to new users in this group. If you want new users in this group to have
any of those capabilities, tick the ones that you want them to have.
The Product column E shows you which products use each capability.
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Software Manual
56
Managing Capabilities
Editing Capabilities for Existing Users in a Group
Click Save when you have finished changing the default capabilities for this
group.
C
E
D
Editing Capabilities for Existing Users in a Group
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
By following the steps below, you are changing the capabilities for existing
users in a user group—that is, users who are already in this group in the
database.
Your changes will not affect any users added to the database (new users) after
you have changed the capabilities. To change the default capabilities for new
users, see page 55.
1. On the Home page, click Product Administration.
2. Click Define User Capabilities on the Product Administration page.
3. Click Edit Existing Settings next to either the School Network User
Capabilities or the School User Capabilities. (If you are a school
administrator, only the School User Capabilities will be listed.)
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Software Manual
57
Managing Capabilities
Table of Default Capabilities
4. If you are a school network administrator and you are changing School
User Capabilities, choose a school from the School drop-down list A.
If you are a school
administrator
assigned to more
than one school, you are
editing capabilities for the role
you chose using the Change
Role option on the Home page.
To choose a different school,
see “Switching Roles from the
Home Page” on page 6.
A
B
5. Click the group that you want to change capabilities for B.
6. Click one of the three options for each capability for users in this group:

Leave as is C means that users in the group who already have this
capability will keep it, and those who do not have the capability still will
not have it.

Add to all users D means that everyone in this group will be given the
capability, even if some have not had it before.

Remove from all users E means the capability will be taken away from
everyone in the group, even if some users in the group have had the
capability up to now.
The Product column F shows you which products use each capability.
When you have finished, click Save.
C
F
D
E
Table of Default Capabilities
The table that starts below lists the default Renaissance Place capabilities that
each user group has by default if you have made no changes. (For a list of the
positions in each user group, see page 53.)
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Software Manual
58
Managing Capabilities
Table of Default Capabilities
To see a table of the tasks that users can perform in each of the Renaissance
Place products (such as Accelerated Reader or Accelerated Maths), see the
software manual for each product.
School
Network
Capability
Determines Who Can…
School
Teacher
Admin.
Staff
Admin.
Staff
Content
Manage Content
Manage content, such as quizzes or
libraries.





View Content
View content, such as quizzes or
libraries.





School Network and School Information
Manage School Network
Change school network information,
such as the name, address or phone
number.

+
–
–
–
Manage Schools
Edit schools information.


–
–
–
View Schools
View school information on schools in
the school network.


–
–
–
School Years, Marking Periods and Non-Teaching Days
Manage School Year
School network personnel with this
capability can add, edit or delete
school years.


–
–
–
Manage Marking
Periods and NonTeaching Days
Add, edit, copy or delete marking
periods (such as terms) and nonteaching days. Marking periods are
used for reports and target setting.
Non-teaching days are used for some
report calculations. School network
personnel can manage marking
periods and non-teaching days for any
school. School personnel can only
manage marking periods and nonteaching days for their own school.




+
 = available + = can be added – = unavailable
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59
Managing Capabilities
Table of Default Capabilities
School
Network
Capability
School
Teacher
Determines Who Can…
Admin.
Staff
Admin.
Staff
Manage Courses and
Classes
Add, edit and delete courses and
classes, copy classes and add and
remove team teachers and students in
classes. School network personnel can
do this for any school. School
personnel can only do this for their
own school.




+
View Courses and
Classes
View course and class information.
School network personnel can view
the information for any school. School
personnel can only view the
information for their own school.




+
Manage Personnel
Add, edit or delete personnel
information. School network
personnel can do this for the school
network or any school. School
personnel can only do this for their
own school.



+
+
View Personnel
View personnel information.




+
School Network-Level
View of Student and
Personnel Information
View student and personnel
information in all schools (not just
schools to which they may be
assigned). Only users who should see
information for all schools should be
granted this capability.


–
–
–
Manage School
Enrolment
Enrol or un-enrol students in schools.
School network personnel can enrol
students in any school. School
personnel can only enrol students in
their own school.



+
+
Manage Students and
Class Enrolments
Add students, enrol students in
classes, edit student information and
characteristics, manage custom
characteristics in the database and
delete students from the database.
School network personnel can do this
for any school. School personnel can
only do this for their own school. This
does not include the ability to import,
export or merge student information.



+
+
Courses and Classes
Personnel Information
Student Information
 = available + = can be added – = unavailable
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Managing Capabilities
Table of Default Capabilities
School
Network
Capability
School
Teacher
Determines Who Can…
Admin.
Staff
Admin.
Staff
Manage Student Data
Permanently remove and recover
student records. Note: School network
administrators, school network staff
and school administrators are given
this capability by default; however, all
users who are given this capability
must be given the Manage Students
and Class Enrolments capability as
well so that they have access to the Edit
Multiple Students page, where they can
permanently remove student records.



+
+
View Students and Class
Enrolments
View student information, including
class enrolment.





Merge Students
Merge duplicate student records into
one. School network personnel can
merge student records for any school.
School personnel can only merge
student records for their own school.

+

+
+
School Network-Level
Student Export and
School Network-Level
Student Import
Export student information at all levels
for any student at any school or import
students into any school.

+
–
–
–
School-Level Student
Export and School-Level
Student Import
Export student groups within a specific
school or import students into a
school.
–
–

+
+
Teacher-Level Student
Export and TeacherLevel Student Import
Export students of a specific teacher or
import students into classes for a
specific teacher.
–
–

+
+
Manage Classroom
Activities
Manage student assignments, targets,
scores and class reports, including
Record and Assignment Books.

+

+

School-Level Access
Access all classes in all Renaissance
Place products.




+
View Classroom
View class work, such as student
assignments, targets and scores,
including Record and Assignment
Books.

+

+

View reports for all levels: school
network, schools, teachers, classes or
students.

+
–
–
–
Class Work
Reports
School Network Reports
 = available + = can be added – = unavailable
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61
Managing Capabilities
Table of Default Capabilities
School
Network
Capability
School
Teacher
Determines Who Can…
Admin.
Staff
Admin.
Staff
School Reports
View reports for individual schools and
their teachers, classes and students in
a school.




+
Teacher Reports
View reports for an individual teacher’s
classes.





Filter Reports by
Characteristics
Limit reports to students who have
been assigned specific characteristics
in Renaissance Place.





Filter Reports by
Ethnicity
Limit reports to students with specific
ethnicities, which are set when you
add students or edit their information.





Manage Reporting
Periods
Set the reporting periods for
Renaissance Place consolidated
reports. Reporting periods are time
periods that you can select for the
report.

+

+
+
Manage Data
Consolidation
Schedule data consolidation, which
gathers data from all products to
include in Consolidated reports. You
can set the date, times and recurrence.
(The default schedule is 2:00 A.M. daily.)

+
+
+
+
Change Data Editing
Preference
Change the Data Editing Restrictions
preference, which prevents users from
changing data that is automatically
updated from another source, such as
your school network’s MIS/VLE. The
preference is under Product
Administration. Other users cannot see
it.

+
–
–
–
Manage School Network
Preferences
Change school network-level
preferences. Most products do not
have school network-level preferences.

+
–
–
–
Manage School
Preferences
Change school preferences for any
product, such as the Accelerated Maths
Class Marking Periods preference or
the STAR Maths Testing Password
preference. School network personnel
can change these for any school.
School personnel can only change
them for their own school.

+

+
+
View School Network
Preferences
View school network preferences, such
as the Data Editing Restrictions
preference.

+
–
–
–
Software Preferences
 = available + = can be added – = unavailable
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Software Manual
62
Managing Capabilities
Table of Default Capabilities
School
Network
Capability
Determines Who Can…
School
Teacher
Admin.
Staff
Admin.
Staff
View School Preferences
View school preferences for any
Renaissance Place product.





Manage Default
Capabilities
Choose the capabilities for any person
or group using Renaissance Place
software. School network personnel
can manage capabilities for any group
at any school or at the school network.
School personnel can only manage
capabilities for personnel at their own
school.

+

+
+
View Default
Capabilities
View the capabilities given to new
users in each group. Capabilities for
existing users may be different. School
network personnel can view
capabilities for school network
personnel and personnel in any
school. School personnel can view
capabilities for their school.




+
 = available + = can be added – = unavailable
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63
Managing Personnel
The procedures in this section describe how to view personnel information,
assign personnel to a school or to the school network, edit personnel
information, edit capabilities for individuals, reactivate inactive personnel,
delete personnel from the database and clear locked personnel accounts.
Viewing Personnel
Follow these steps to view personnel information:
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
1. On the Home page, click Users.
2. Click View Personnel.
3. Use the Select Personnel Record page to search for the person whose
information you want to view. Then, click Search to see the search results.
 Teachers
Learn more about capabilities
on page 53.
A
School
B
administrators or
staff with access to
more than one school should
choose their role at the school
they want to work with before
viewing personnel
information. For more
information, see “Switching
Roles from the Home Page” on
page 6.
C
D
A You can enter all or part of a person’s first and last name in the blank First
Name/Last Name fields. You are not required to enter both names. If you want to
find all personnel, leave these fields blank. School network personnel can also
click a School drop-down list and choose a school to search.
B Tick this box if you want to include inactive or un-assigned personnel in the search
results. Inactive personnel (such as Hollie Hughes in this list) are personnel who
were deleted, but not permanently. For more information, see page 77. Unassigned personnel (such as Elle Baker in this list) are no longer assigned to any
school or to the school network. (If you are a school administrator or staff member
and you tick this box, only deactivated or un-assigned personnel who were
previously assigned to your school will be found.)
C If the list of search results is long, it will be split into multiple pages. Click Next >>
to go to the next page of results or << Previous to go back.
D Personnel who have more than one assignment will be listed more than once
(such as Sebastian Boris, Yasmin Davis and Jack Green in this list). To see their
information for a specific assignment, click Select in the row for that assignment.
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64
Managing Personnel
Adding Additional Personnel
4. Click Select next to the person whose information you want to view. The
View Personnel page will show you some of the person’s information.
You may not see all
the links shown here.
Your primary position,
capabilities and the location
which the person you chose is
assigned to and the status of
the person at that location
(active, inactive or unassigned) all determine which
links are available under the
Personnel Task Menu.
Adding Additional Personnel
To add more personnel to Renaissance Place, see page 19.
Importing Personnel Information into the Database
See “Managing Data Imports” on page 179 for instructions on how to import
personnel information into the database.
Changing Your Personnel Settings (Password, Email Address and
Security Questions)
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Renaissance Place™
Software Manual
On the Login Settings page, personnel can change their password. They should
also set their email address and security questions so that they can reset their
password or retrieve their user name if their original information has been
forgotten. Follow these steps:
1. On the Home page, click Users.
2. Click Login Settings at the bottom of the list (under User Profile).
3. First, you will be asked to re-enter your user name and password to confirm
your identity. This prevents others from changing your settings while you
are away from your computer. Enter this information; then, click Sign In.
65
Managing Personnel
Changing Your Personnel Settings (Password, Email Address and Security Questions)
4. Now you can change your password or enter your other information. To
show or hide a section of the page, click the arrow in the heading A for
that section.
When your email
address is used:

If you want to change your password, enter your new password in the
two fields B.

If you want to enter your email address, enter it in the fields provided
C. If you do not enter an email address, you will not be able to use the
Forgot Your User Name or Password link on the login page if you cannot
remember your information.
 To retrieve a forgotten user
name (see page 68).
When you enter or change an email address and save your changes, you
will be sent an email asking you to verify the address; see step 6. If you
need a new email sent, return to this page and click Re-send
Verification in the Email Notification section.)
 To verify your identity so that
you can reset a forgotten
password (see page 67).
 To notify you of changes to
your account.

If you want to enter security questions, select each question and enter
your answer D. Security questions can be used to confirm your identity
when you forget your password and need to reset it (see page 67), but
they are not required.
Each security question must be different, and you cannot enter the
same answer to more than one security question.
A
B
C
D
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Managing Personnel
How Personnel Reset a Forgotten Password
5. When you have finished, click Save.
6. If you set or changed your email address, you will see a message reminding
you that it must be verified. Click OK.
You will be sent an email. Click the link in the email within 72 hours to go to
the Verify Your Email Address page. On that page, enter your user name and
password; then, click Sign In. A message will tell you that your email
address has been verified; when that happens, you can close the page.
If you need a new email sent for any reason, return to the Login Settings
page and click Re-send Verification.
How Personnel Reset a Forgotten Password
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Personnel who have forgotten their password can reset it by following the
steps below, but only if

they have previously used the Login Settings page to enter their email
address (see page 65), and

they have verified that email address (see step 6 on page 67).
Personnel who have not entered and verified their email addresses cannot use
the Forgot Your User Name or Password feature. In that case, the software
administrator can reset a person’s password by editing the person’s
information (see page 70).
Follow these steps to reset your forgotten password:
1. On the Teachers/Administrators login page, click Forgot Your User Name
or Password?.
2. On the next page, enter your user name; then, click Next.
The Set Login
Attempts preference
sets how many
attempts are allowed. See
page 210.
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3. If you have previously entered both your email address and security
questions, you will be asked which you want to use to reset your password.
Click the option you prefer and click Next.
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How Personnel Retrieve Forgotten User Names
4. Follow the instructions for the method you are using:
•
Using email:
If your email address has been verified, you will be sent an email.
Within 24 hours, click the link in the email to go to a page where you
can reset your password. (If you need a new email, go back to step 1
and follow these steps again.)
•
Using security questions:
You will be asked one of the questions that you chose on the Login
Settings page. Enter your answer exactly as you did on the Login
Settings page when you selected the question. Then, click Next. If
you answer the question correctly, you will go on to the next step. If
not, you will get another chance to answer the question; the
number of attempts allowed may be shown if there is a limit. If,
after that number of attempts, you still have not entered the correct
answer, see your administrator to have your account unlocked and
your password changed.
5. You will be taken to the Reset Password page. Enter a new password in the
two fields A; then, click Save.
A
6. A message will confirm that you have successfully changed your password.
Click OK. Your password will be reset, and you will go back to the login
page, where you can log in with your user name and your new password.
How Personnel Retrieve Forgotten User Names
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Personnel members who have forgotten their user name can retrieve it by
following the steps below, but only if

they have previously used the Login Settings page to enter their email
address (see page 65), and

they have verified that email address by clicking a link in the email they
were sent and entering their user name and password.
Learn more about capabilities
on page 53.
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Managing Personnel
How Personnel Retrieve Forgotten User Names
Personnel who have not entered and verified their email addresses cannot use
the Forgot Your User Name or Password feature. Instead, if these personnel
forget their user name, they must ask the software administrator to find it (see
“Viewing Personnel” on page 64).
Follow these steps to retrieve your forgotten user name:
The Set Login
Attempts preference
sets how many
attempts are allowed. See
page 210.
1. On the Teachers/Administrators login page, click Forgot Your User Name
or Password?.
2. On the next page, under the User Name field, click Forgot Your User
Name? A.
A
3. Enter the email address that you previously entered on the Login Settings
page and that you verified. Then, click Next. (Note: If your email address
has not been verified, you will not be sent your user name.)
4. You will be sent an email that includes your user name, and you will go
back to the login page so that you can use it to log in.
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Managing Personnel
Editing Personnel
Editing Personnel
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow these steps to edit personnel information. As you follow these steps,
keep these restrictions in mind:

School administrators can only edit information for personnel in their own
school.

You cannot edit information for a person whose record is inactive. (When a
record is inactive, you will see “Inactive” next to the person’s name in any
search results.) If you want to change information in an inactive personnel
record, you must activate it first (see page 79).
1. On the Home page, click Users.
2. Click View Personnel.
3. Enter the person’s first and/or last name in the blank fields A. If you are
not sure of the spelling, you can just enter one name or the first few letters
of the name you are unsure of. School network personnel can select a
school to search in.
School
administrators or
staff with access to
more than one school should
use the Change Role option to
choose their role at the school
they want to work with before
editing personnel information.
For more information, see
“Switching Roles from the
Home Page” on page 6.
4. Click Search B.
A
B
C
5. Click Select C after the person’s name and information in the search
results.
6. Click Edit Personnel Record Information on the View Personnel page.
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Managing Personnel
Viewing Capabilities for Individual Personnel Members
7. Make your changes to the person’s record. When you have finished, click
Save.
If you edit the person’s
name and the new
name matches the
name of other personnel in
the database, you will be
notified. If you are a school
network administrator or staff
member, you will have the
chance to:
 Keep the new name, creating a
new record with the same
name as the existing record (by
clicking Add Personnel).
D
 Activate a previously deleted
matching personnel record (by
clicking Activate).
E
 Cancel without keeping your
changes.
F
D The user name and password are used to log in. They cannot be the same. Be
sure to give each person his or her new user name and password if you change
them.
E The primary position determines which tasks the user can perform in the
software. For more information, see “Managing Capabilities” on page 53. If the
person is assigned to a school and the school network, any changes you make
to the position will only apply to the location you chose when you selected the
record from the search results.
F If you tick this box, this user must change his or her password next time he or
she logs in (see page 2).
Viewing Capabilities for Individual Personnel Members
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
The steps below describe how school network and school staff members who
are not administrators or teachers can view one person’s capabilities. If you
are an administrator, you can view a person’s capabilities by following the
steps to edit the capabilities on page 73. (Teachers cannot view personnel
capabilities.)
 Teachers
As you follow these steps, keep these restrictions in mind:
Learn more about capabilities
on page 53.

School staff members can only view capabilities for personnel in their own
school.

You cannot view capabilities for a person whose record is inactive. (When
a record is inactive, you will see “Inactive” next to the person’s name in
any search results.) If you want to view information in an inactive
personnel record, you must activate it first (see page 79).
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Managing Personnel
Viewing Capabilities for Individual Personnel Members
School staff should follow these steps to view a person’s capabilities:
1. On the Home page, click Users.
2. Click View Personnel.
3. Enter the person’s first and/or last name in the blank fields A. If you are
not sure of the spelling, you can just enter one name or the first few letters
of the name you are unsure of. (School network staff can also select a
school to search in.)
Click Search B.
A
B
C
Capabilities
determine which
tasks each person can
perform in the Renaissance
Place software. Usually, each
person in a user group has the
same capabilities. However,
administrators can change the
capabilities for individual
users. For more information
about capabilities and user
groups, see “Managing
Capabilities” on page 53.
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4. Click Select C after the person’s name and information in the search
results.
5. Click View Capabilities for Personnel Record on the View Personnel page.
6. The View User Capabilities page lists the capabilities that are granted to
this user. (The Product column shows which products use each capability.)
When you have finished viewing the person’s capabilities, click Cancel.
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Managing Personnel
Editing Personnel Capabilities
Editing Personnel Capabilities
Who Can Do This?
 School Network
Administrators
 School Network Staff
These steps describe how administrators can change one person’s
capabilities. As you follow these steps, keep these restrictions in mind:

School administrators can only change capabilities for personnel in their
own school.

You cannot change capabilities for a person whose record is inactive.
(When a record is inactive, you will see “Inactive” next to the person’s
name in any search results.) If you want to change capabilities for an
inactive personnel record, you must activate it first (see page 79).
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
1. On the Home page, click Users.
2. Click View Personnel.
School
administrators or
staff with access to
more than one school should
use the Change Role option on
their Home page to choose
their role at the school they
want to work with before
editing personnel capabilities.
For more information, see
“Switching Roles from the
Home Page” on page 6.
3. Enter the person’s first and/or last name in the blank fields (A on the next
page). If you are not sure of the spelling, you can just enter one name or the
first few letters of the name you are unsure of. (School network
administrators can also select a school to search in.)
Click Search B.
A
B
C
4. Click Select C after the person’s name and information in the search
results.
5. Click Edit Capabilities for Personnel Record on the View Personnel page.
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Managing Personnel
Editing Personnel School Assignments
6. This user has each capability that is ticked in the list on the Edit User
Capabilities page. To add another capability, tick the box for that
capability.
To remove a tick for a capability, click in the box. The Product or
Application column shows you which product uses each capability.
Capabilities
determine which
tasks each person can
perform in the Renaissance
Place software. Usually, each
person in a user group has the
same capabilities.
Administrators can change the
capabilities an entire user
group instead of changing
them for individual users. For
more information about
capabilities and user groups,
see “Managing Capabilities”
on page 53.
7. Click Save.
8. Click Done after viewing a list of the changes that were made.
Editing Personnel School Assignments
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
After you add school personnel, you choose the school that each person is
assigned to as you add that person’s information.
By following these steps, administrators and school network staff can change
the schools that a person is assigned to. (School administrators can only
unassign personnel from their school.)
You cannot change school assignments for a person whose record is inactive.
(When a record is inactive, you will see “Inactive” next to the person’s name in
any search results.) If you want to change school assignments for an inactive
personnel record, you must activate it first (see page 79).
1. If you are a school administrator and you are assigned to more than one
school, go to your Home page and use the Change Role option to choose
your role at the school that needs personnel assigned. For more
information, see “Switching Roles from the Home Page” on page 6.
2. On the Home page, click Users.
3. Click View Personnel.
School
administrators and
staff cannot search
for personnel outside of their
school. If you are a school
administrator and you need
school assignments changed,
contact your RP or school
network administrator.
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4. Enter the person’s first and/or last name in the blank fields (A on the next
page). If you are not sure of the spelling, you can just enter one name or the
first few letters of the name you are unsure of. (School network personnel
can also choose a school to search in.)
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Managing Personnel
Editing Personnel School Assignments
Click Search B.
A
B
C
5. Click Select C after the person’s name and information in the search
results.
6. Now, follow the instructions for your type of user (school network or
school) below and on the next page.
School Network Administrators and School Network Staff
1. Click Edit School Assignments on the View Personnel page.
2. On the Edit School Assignment page, make your changes as needed:

Click Unassign A to
remove the
person from
a school.
A

Click Assign
B next to a
B
school to
assign the
person to
that school. (Personnel can be assigned to more than one school.) When
the school appears in the list at the top of the page, use the drop-down
list C to choose the person’s position at the school.

If you want to keep the person’s school assignment the same but
change the person’s position at the school, choose a different position
from the drop-down list C.
3. Click Save.
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Managing Personnel
Editing School Network Personnel Assignments
School Administrators
Click one of these links on the View Personnel page. Only one of the two will be
available. (You cannot assign personnel to your school because you can only
search for personnel assigned to your school.)

Click Un-assign from School to remove the person from your school.
(This link is available if the person is currently assigned to your school.)
Then, click OK to confirm that you want to do this.

Click Activate Personnel Record in this School to assign an inactive or
un-assigned person to your school. (If the person was assigned to your
school before, click Reactivate Personnel Record instead.)
Editing School Network Personnel Assignments
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
By following the steps below, the program/school network administrator can
assign personnel to the school network or remove an assignment to the school
network. Assigning a person to the school network does not change any school
assignments that person might have.
You cannot assign a person to the school network if that person’s record is
inactive. (When you search for the person’s record, you will see “Inactive” next
to the person’s name if the record is inactive.) If you want to assign an inactive
person to the school network, you must activate the person’s record first (see
page 79).
1. On the Home page, click Users.
2. Click View Personnel.
3. Enter the person’s first and/or last name in the blank fields (A on the next
page). If you are not sure of the spelling, you can just enter one name or the
first few letters of the name you are unsure of. You can also select a school
to search in.
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Managing Personnel
Deleting or Deactivating Personnel
Click Search B.
A
B
C
4. Click Select C after the person’s name and information in the search
results.
5. If the person is not assigned to the school network, and you would like to
do so, click Assign to School Network. The person will be assigned as a
school network secretary. You can change the person’s position at that
location by editing the person’s information (see page 70).
If the person is already assigned to the school network, and you would like
to un-assign the person, click Un-assign from School Network.
Deleting or Deactivating Personnel
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
By following the steps below, the program/school network administrator,
school network staff, or school administrators can delete personnel.
When you delete personnel, you will be able to choose whether you want to
deactivate them or permanently delete them from the database.
Keep these restrictions in mind as you delete personnel:

The program will not allow you to permanently delete personnel with
certain records attached to their name (such as an assignment to another
school); those personnel will be deactivated instead.

You cannot permanently delete a person whose record is already inactive.
(When you search for the person’s record, you will see “Inactive” next to
the person’s name if the record is inactive.) If you want to permanently
delete an inactive personnel record, you must activate it first (see
“Reactivating Personnel” on page 79).
1. On the Home page, click Users.
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Managing Personnel
Deleting or Deactivating Personnel
2. Click View Personnel.
School
administrators and
staff cannot search
for personnel outside of their
school. School administrators
with access to more than one
school should use the Change
Role option on their Home
page to choose their role at the
school they want to work with
before deleting personnel.
3. Enter the person’s first and/or last name in the blank fields A. If you are
not sure of the spelling, you can just enter one name or the first few letters
of the name you are unsure of. (School network personnel can also choose
a school to search in.)
Click Search B.
A
B
C
4. Click Select C after the person’s name and information in the search
results.
Note: If the person is assigned to more than one location, it does not
matter which location you select.
5. Click Delete Personnel Record on the View Personnel page. The Delete
Personnel page asks if you are sure you want to delete the person.
If you deactivate a
person, you can
restore him or her. See
the next section for detailed
instructions.
6. If you want to delete the person’s record permanently, tick the Delete
Permanently box D. If you do not tick the box, the person’s record will
become inactive, but it will not be permanently deleted.
D
7. Click Yes to finish deleting or deactivating the personnel record.
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Managing Personnel
Reactivating Personnel
Reactivating Personnel
If a personnel record has been deactivated (instead of permanently deleted),
you can restore the personnel record.
Who Can Do This?
 School Network
Administrators
Follow these steps to restore inactive personnel records:
 School Network Staff
 School Administrators
1. On the Home page, click Users.
 School Staff
 Teachers
2. Click View Personnel.
3. Enter the person’s first and/or last name in the blank fields A. If you are
not sure of the spelling, you can just enter one name or the first few letters
of the name you are unsure of.
Learn more about capabilities
on page 53.
Make sure you tick the Show Deactivated/Un-assigned Personnel
Records B box. (Note that if you are a school administrator, this will only
find deactivated/un-assigned personnel who were previously assigned to
your school.)
Click Search C.
A
B
C
D
4. Click Select D after the person’s name and information in the search
results. If the person is assigned to more than one location, select the
location that you want to reactivate the person’s record for.
5. On the View Personnel page, click Reactivate Personnel or Activate
Personnel Record in this School. The link that you see will depend on
your role and the person’s previous assignment.
6. You may be asked if you want to activate only the person or the person and
all his or her records. To continue, click Only to activate only the person, or
click All Records to activate the person and all of his or her records.
7. The program tells you if the person has been successfully activated. Click
Continue.
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Managing Personnel
Unlocking Personnel Accounts
Unlocking Personnel Accounts
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
A personnel account can be locked if the person enters the wrong password
too many times in a row while attempting to log in. This is a security feature
that prevents others from having multiple chances to guess your password
and log in under your name.
The program will automatically unlock all accounts at midnight every night;
however, if you need to unlock an administrator, staff or teacher account
before then, you can do one of two things:

To unlock more than one personnel account, see “Viewing and Unlocking
Multiple Personnel Accounts” below.

To unlock just one account, see “Unlocking One Personnel Account from
the View Personnel Page” on the next page.
School network personnel can unlock any personnel account. If you are a
school administrator, you can unlock accounts for personnel in your school; if
you have access to more than one school, use the Change Role option on the
Home page to choose the school that needs accounts unlocked (see page 6).
Note: For help unlocking the default administrator account (the one given to
the Renaissance Place administrator), contact Renaissance Learning.
Viewing and Unlocking Multiple Personnel Accounts
Follow these steps to unlock multiple personnel accounts:
You can control the
number of times the
wrong password can
be entered before the program
locks the account. To do this,
use the Account Login
preference; see page 210 for
details.
1. On the Home page, click Users.
2. Click Clear Locked Personnel on the Personnel and Students page. The
Clear Locked Personnel page will list all personnel whose accounts are
locked.
3. To clear locks for individuals, click Clear in the row for each person A.
To clear locks for all personnel at once, click Clear All Personnel Locks B.
C
B
D
A
To search for a specific personnel record, enter all or part of the first and/or
last name C. (School network personnel can choose a school to search in
from the School drop-down list.) Then, click Search.
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Managing Personnel
Unlocking Personnel Accounts
If the person is listed
at more than one
location, clearing the
lock will unlock all the
locations.
If the list is long, it will be split into more than one page. Click Next >> to go
to the next page or << Previous to go back D.
4. Click Done when you have finished clearing locks.
Unlocking One Personnel Account from the View Personnel Page
Follow these steps to unlock an account for one person:
1. On the Home page, click Users.
2. Click View Personnel.
3. Enter the person’s first and/or last name in the blank fields A. If you are
not sure of the spelling, you can just enter one name or the first few letters
of the name you are unsure of. School network administrators and staff can
choose a school to search in from the School drop-down list.
Click Search B.
A
B
C
4. Click Select C after the person’s name and information in the search
results.
Note: If the person is assigned to more than one location, it does not
matter which location you select.
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Managing Personnel
Unlocking Personnel Accounts
5. Click Unlock Account D on the right side of the View Personnel page to
unlock the person’s account. The Account Status will change to OK.
D
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Managing Students
The following sections describe how to view, add, edit or delete student
information, import and export student information, enrol students in
schools, edit student characteristics, manage the list of available
characteristics, choose the classes each student should be enrolled in,
promote students and clear locked student accounts.
Searching for Students and Viewing Their Information
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Follow these steps to view student information. Keep these restrictions in
mind:

Teachers can only view information for students in their own classes.

School personnel cannot search for students outside of their school. If you
are a school administrator and you need tasks performed for students in
another school, contact your Renaissance Place administrator.
Learn more about capabilities
on page 53.
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
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Managing Students
Searching for Students and Viewing Their Information
3. Use the View Students page to search for the student whose information
you want to view. Then, click Search to see the search results.
A
D
B
C
E
A Choose a school, all schools or students who are not enrolled in a school. If
you are looking for a student who seems to already be in the software but
who is not found when you search in your school, try searching for students
who are not enrolled in a school.
B Choose a year, or choose All to search all years.
C For students enrolled in schools, you can choose a class, or you can choose to
search for students enrolled in any class, those not enrolled in a class or all
students.
D You can enter all or part of a student’s first and last name, ID and user name.
The program will search the current school first, then other schools. If you
want to find all students who meet the other criteria, leave these fields blank.
E If the list of search results is long, it will be split into multiple pages. Click to
go to the next page of results or to go back. You can also click
last page of results, or to go back to the first page.
to go to the
4. What you see in the search results depends on whether the software found
any matches and whether you searched for enrolled or unenrolled
students:
Search Results for Students Enrolled in a School
The results will show the students’ class enrolment or user names and
passwords. Click the tab that you want to see F. Things to note:
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
If you want to print the information on a tab, click Print Page on the
right G; if you have more than 50 results, note that only the ones you
are viewing now will be printed. (On the Passwords tab, you can also
view a PDF and choose how to group and sort the list; see page 86.)

Students who are in more than one school are listed once for each of
their schools and are marked with an asterisk (*) H.
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Managing Students
Searching for Students and Viewing Their Information

If you have the capabilities required to change student information, you
can click student names I to change their information. The names are
not links if you do not have those capabilities.

The Class Enrolment tab includes the course and class names, all
assigned teachers for each class and the products that the class can use.
For more information about the Passwords tab, see page 86.
F
G
I
H
Search Results for Unenrolled Students (No School or No Class)
You can click the student names J to enrol the students. (The names are
only links if you have the capabilities required to edit the information.) If
you want to print the information on a tab, click Print Page on the right K;
if you have many results, note that only the ones you are viewing now will
be printed.
K
J
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Managing Students
Adding New Students
Searches with Matching Results in Other Schools
If no matching students were found in the school you selected, but possible
matches are in other schools, those results will be shown. If you have the
capabilities required to change student information, you can click the
student names L to view and change their information.
L
Adding New Students
To add more students to Renaissance Place, see page 20.
Importing Student Information into the Database
See “Managing Data Imports” on page 179 for instructions on how to import
student information into the database.
Getting Students’ User Names and Passwords
Follow these steps to get a list of your students’ user names and passwords.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
your Home page to choose
your School User role at the
school you want to work with
(see page 6). You can only view
information for students in the
school you select.
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1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. Use the search fields to choose which students to search for (A on the next
page). For detailed search instructions, see page 83.
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Managing Students
Getting Students’ User Names and Passwords
4. Click Search B.
A
B
C
F
E
D
The NEO 2 or
Responder PIN is for
students who are using
MathsFacts in a Flash to do
offline practice on Responders
or NEO 2s and who want to
send their results to
Renaissance Place.
For security and data
integrity reasons, we
do not recommend
printing out user names and
passwords.
Renaissance Place™
Software Manual
5. If results are found, click the Passwords C tab. This tab lists each
student’s ID, year, user name, password and NEO 2 or Responder PIN. (To
see birth dates, click View PDF as described below.)
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back D. You can also click to
go to the last page of results or to go back to the first page.
You can print the page of results that you are viewing by clicking Print
Page E. (If you have more than 50 results, only the page of results that you
are viewing will print.)
If you want to print all results and choose grouping and sorting options,
click View PDF instead F. Then, follow the steps on the next page.
a. Choose the options you prefer and click View Report.
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Managing Students
Merging Student Records
b. When the list opens, to save or print it, use the Adobe Reader buttons. If
you try to use the browser’s print function instead, only the top of the
page will print. In Adobe Reader X or XI, the Adobe Reader buttons may
be hidden until you move the mouse over the bottom center of the
document or press F8.
Merging Student Records
Who Can Do This?
 School Network
Administrators
 School Network Staff
At times, especially after you have imported students into your database (see
“Managing Data Imports” on page 179), you may find that you have duplicate
student records. You can use the student merge feature to merge the two
records or delete one of them after verifying that they are truly duplicates.
 School Administrators
Follow these steps to compare and merge duplicate student records:
 School Staff
 Teachers
1. On the Home page, click Users.
Learn more about capabilities
on page 53.
2. Click Merge Student Records (under Related Student Tasks) on the
Personnel and Students page.
Note: If there are already merge candidates (resulting from an RP or RDT
import), the Merge Students—Merge Candidates page will open when you
click Merge Student Records; skip ahead to step 5.
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Managing Students
Merging Student Records
3. Use the Merge Students—Student Search page to search for the duplicate
student records you want to compare and merge. Then, click Search.
D
School personnel
cannot search for
students outside of
their school. If you are a
school administrator and you
need records merged with
those in another school,
contact your Renaissance
Place administrator.
E
A
B
C
A You can enter all or part of a student’s first and last name and ID, and you can
select the year. School personnel and teachers can also select the class name.
(You may not need to enter all information.)
B Tick the Show Un-enrolled Students box if you want to include students who
do not have an assigned school in the search results. Un-enrolled students may
have no school assignments, or they may have been deleted, but not
permanently. (If you are a school administrator or school staff member, ticking
4. In the search results, click Select C for each of the records to add them to
the list at the top of the page.
If you accidentally select a record, you can click Remove to remove it from
this list D.
5. The next step depends on which page you are on:
Renaissance Place™
Software Manual

If you are on the Merge Students—Merge Candidates page, click
Compare at the end of a row to compare the students in the row.

If you are on the Merge Students—Student Search page, click Compare
E.
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Managing Students
Merging Student Records
6. Review the information in the two records on the Merge Students—Details
page. Then, click one of the options (F on the next page):
You can only merge
the records of
duplicate students
who are currently enrolled in
a school. See page 92 for
information on enrolling
students.
Renaissance Place™
Software Manual

Keep Both Students. Click this option if the records are actually
separate students with the same name.

Delete Student A. Click this option if the first student you chose
(student A) is a duplicate of the second student (student B), and all the
information you want to keep for the student is already included in
student B’s record.

Delete Student B. Click this option if the second student you chose
(student B) is a duplicate of the first student (student A) and all the
information you want to keep for the student is already included in
student A’s record.

Merges Students, with Student A as the primary. Choose this option
to merge the two records, keeping the personal and demographic
information from the student A record. The program merges the
characteristics, class enrolment and any data specific to a particular
program (such as Accelerated Reader quiz scores) from student B’s
record into student A’s record.

Merges Students, with Student B as the primary. Choose this option
to merge the two records, keeping the personal and demographic
information from the student B record. The program merges
characteristics, class enrolment and any data specific to a particular
program (such as Accelerated Reader quiz scores) from student A’s
record into student B’s record.
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Managing Students
Merging Student Records
F
7. Click Next > after selecting the option.
8. Review the information on the confirmation page; then, do one of the
following:
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Software Manual

If you chose to merge students, click Merge to continue. The next page
will confirm that the records have been merged. Click Done if you have
finished merging student records. If you want to merge other records,
click Merge Again.

If you chose to delete one of the students, click Delete to continue. The
next page will confirm that the chosen record has been deleted. Click
Done if you have finished merging student records. If you want to merge
other records, click Merge Again.

If you chose to keep both records, click Keep Both to continue. If there
are more merge candidates, you will be taken to the Merge Students—
Merge Candidates page. If there are no more merge candidates, you will
be taken to the Merge Students—Student Search page.
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Managing Students
Editing Students’ School Enrolment
Editing Students’ School Enrolment
The steps that you need to follow to change students’ school enrolment
depend on the number of students involved.
School Enrolment: Single Student
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Note: If you are a school administrator and you have access to more than one
school, choose the Change Role option from your Home page to choose your
School User role at the school you want to work with. You can only un-enrol
students in the school you select. For more information, see “Switching Roles
from the Home Page” on page 6
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. Find the student who needs changes to his or her school enrolment:
a. If you want to find students who are not enrolled in a school now,
choose Students Not Enrolled in a School (A on the next page) from
the School drop-down list. Un-enrolled students may have no school
assignments, or they may have been deleted, but not permanently.
If the student who needs a change is already in a school, you can
choose All Schools or that student’s current school instead.
b. Enter and/or select the student’s information in the fields at the top of
the page B. You do not need to enter all of the information, and if you
search by name, you can enter all or part of the name.
c. Click Search C.
A
B
C
E
D
4. Click the name of the student D whose school enrolment needs changes. If
the student is already enrolled in more than one school, the student will be
listed more than once; it does not matter which location you select.
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Managing Students
Editing Students’ School Enrolment
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back E. You can also click to
go to the last page of results or to go back to the first page.
5. If you searched for a student who is not enrolled, you will go to the School
Enrolment tab on the Student Information page.
If you searched for a student who is already enrolled in a school, you will go
to the Details tab on the Student Information page. Click the School
Enrolment tab F.
F
G
H
6. The student’s current school will be listed on the School Enrolment tab.
If you want to enrol
more than one
student in the same
school, see “Editing Multiple
Students” on page 102.
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Software Manual

If you want to remove the student from a school, click Un-enrol G for
that school. (The student remains in the database even if he or she is not
enrolled in a school.)

If you want to enrol this student in another school, click Enrol H at the
end of the row for that school. The school will be added to the list at the
top of the page.
7. Click Save.
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Managing Students
Editing Students’ School Enrolment
School Enrolment: Multiple Students
1. On the Home page, click Users.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
2. Click Edit Multiple School Enrolments on the Personnel and Students
page.
3. Search for the students whose enrolment you want to change:
a. School network personnel can choose a school to search in or all
schools A. If you are a school administrator, your school (or the one
you chose at the Home page) is selected.
b. You can then select the students’ year and enter the first name and/or
last name B. You may not need to enter all information to find the
students.
c. Tick the Show Un-Enrolled Students Only box C if you want to search
only for students who are not already enrolled in a school.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
your Home page to choose
your School User role at the
school you want to work with
(see page 6). You can only unenrol students in the school
you select.
Note that the selected school affects which un-enrolled students you see.
If a specific school is selected when you tick the box, or if you are a
school administrator, only un-enrolled students who were previously
enrolled in that school will be found. If All Schools is selected in the
School drop-down list, all un-enrolled students will be found when the
Show Un-Enrolled Students Only box is ticked.
d. Click Search. The search results will appear below and to the right.
A
B
C
G
F
E
When you click
Next >> or
<< Previous, the
students you selected in the
previous group of search
results will no longer be
selected, and any changes you
make to enrolment after that
will not be applied to those
students.
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Software Manual
D
4. Tick the box next to each student whose school enrolment you want to
change D. (Do not click Next >> or << Previous yet.)
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Managing Students
Editing Students’ Information
5. If you are a school network administrator or school network staff member,
tick the box next to each action that you want to perform E—you can enrol
students in a different school and/or un-enrol them from the school they
are in now. If you choose to enrol the students in a different school, use the
drop-down list to choose the school.
If you are a school administrator, you will either have a tick box for
enrolling the students in your school or un-enrolling them from your
school. Tick the box.
6. Click Apply to finish the change F.
7. If the list of search results is long, it may be split into more than one page. To
change enrolment for students in the next group, click Next >> to see the
next part of the list G. Then, repeat steps 4–6 for this group of students.
Do this for each page of search results.
8. Click Done to close the page.
Editing Students’ Information
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow the steps in this section to edit a student’s personal information. (To
change the student’s characteristics, see page 98.) Keep these restrictions in
mind:

You cannot edit information for a student who is not currently enrolled in
a school. If you want to change information for an un-enrolled student,
you must enrol the student in a school first (see page 92).

School personnel cannot search for students outside of their school. If you
are a school administrator, you can only edit information for students in
your school (or the school you selected using the Change Role option on
the Home page if it is available; see page 6).
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. To find the student who needs changes to his or her information, enter
and/or select the student’s information in the fields at the top of the page
(A on the next page). You do not need to enter all of the information, and if
you search by name, you can enter all or part of the name. For detailed
search instructions, see page 83.
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Managing Students
Editing Students’ Information
4. Click Search B.
A
B
D
C
5. Click the name of the student C whose information needs changes.
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back D. You can also click to
go to the last page of results or to go back to the first page.
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Managing Students
Editing Students’ Information
6. You will go to the Details tab on the Student Information page. Change the
student’s information as needed.
You cannot change
the school the
student is enrolled in
from the Edit Student page.
See page 92 to enrol students
in or un-enrol them from
schools.
E
F
If you change the
student’s name, and
the student’s name
now matches the name of
another student in the
database, you will be notified.
If you are a school network
administrator or staff member,
you will have the chance to:
 Keep the name change, thus
creating another student
record with this name (by
clicking Add Student).
 Add the student who is already
in the database to another
school (by clicking Add for that
school).
 Activate a previously deleted
matching student record (by
clicking Activate).
 Cancel without saving your
changes for the student.
Renaissance Place™
Software Manual
G
H
E The user name and password are used to log in. They cannot be the same. If
you do not enter a user name, the program will generate one. Give each
student his or her new user name and password if you change them.
F If you change the student’s year, the previous and next years will also be
changed.
G If you tick the User must change password at next login box, this student
will be required to change his or her password when logging in next time (see
page 32).
H You can also choose to delete the student; see page 114.
7. When you have finished, click Save to save your changes, or click another
tab to make changes to the student’s characteristics, class enrolment or
school enrolment before saving. (If you do not want to save your changes,
click Cancel instead.)
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Managing Students
Editing the Characteristics Assigned to One Student
Editing the Characteristics Assigned to One Student
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Characteristics allow you to include students in groups that you want to focus
on in reports, such as gifted/talented students or students with special needs.
Follow these steps to change the characteristics (if any) assigned to a specific
student. You can edit characteristics only for students who are enrolled in a
school (see page 92). School administrators can only change characteristics for
students enrolled in their own school.
If you want to assign other characteristics that you do not see in the list, see
“Adding Student Characteristics” on page 99. If you want to assign
characteristics for a group of students instead of just one, see “Editing Multiple
Students” on page 102.
To change the student’s personal information instead (the student’s name, for
example), see page 95.
School personnel
cannot search for
students outside of
their school. If you are a
school administrator, you can
only assign characteristics to
students in your school. If you
are assigned to more than one
school, choose the Change
Role option from the Home
page before following these
steps (see page 6).
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. To find the student who needs changes to his or her characteristics, enter
and/or select the student’s information in the fields at the top of the page
A. You do not need to enter all of the information, and if you search by
name, you can enter all or part of the name. For detailed search
instructions, see page 83.
4. Click Search B.
A
B
D
C
5. Click the name of the student C whose information needs changes. If a
student is assigned to more than one school, the student will be listed once
for each school and will be marked with an asterisk (*); be sure to choose
the student at the location where you want to assign characteristics.
Characteristics are assigned for specific schools.
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Managing Students
Managing the Characteristics Available in a School
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back D. You can also click to
go to the last page of results or to go back to the first page.
6. You will go to the Details tab on the Student Information page. Click the
Characteristics tab.
7. Tick the box by each characteristic you want to assign to this student E.
The characteristics apply only at the school that is listed F.
F
E
8. When you have finished, click Save to save your changes, or click another
tab to make changes to the student’s information, class enrolment or
school enrolment before saving. (If you do not want to save your changes,
click Cancel instead.)
Managing the Characteristics Available in a School
Adding Student Characteristics
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
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Software Manual
As you assign characteristics to students, you may find that some
characteristics you would like to assign are not in the list. Follow the steps
below to add characteristics for one or more schools.
Characteristics can be helpful when you are creating reporting parameter
groups to use when generating reports. For more information about reporting
parameter groups, see page 147.
1. On the Home page, click Users.
2. Click Set-Up Characteristics on the Personnel and Students page.
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Managing Students
Managing the Characteristics Available in a School
3. If you see a School drop-down list on the Manage Student Characteristics
page, use it to choose the school you want to add the characteristic to, or
choose All Schools to add the characteristic to all the schools in the school
network.
4. Click Add Characteristic.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
the Home page and choose
your School User role at the
school you want to work with
before you add characteristics
(see page 6). The
characteristics you add will be
for the school you select.
5. Enter the name
of your new
characteristic
and click Add.
The new
characteristic
will be added to
the list on the
right. To add
more
characteristics,
repeat this step.
6. Click Done when you have finished adding characteristics.
Editing Student Characteristics
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
the Home page and choose
your School User role at the
school you want to work with
before you follow these steps
(see page 6). On the Manage
Student Characteristics page,
you will see the characteristics
for the school you select.
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Software Manual
You can change the name of a student characteristic that you have added.
However, you cannot change the names of the standard characteristics that
the program includes automatically for all schools, and you cannot change the
name of the characteristics for schools that you are not assigned to. Follow
these steps to change the name of custom student characteristics:
1. On the Home page, click Users.
2. Click Set-Up Characteristics on the Personnel and Students page.
3. The next page lists the characteristics and the school(s) each one has been
added to. (Shared means the characteristic is used in more than one
school.) In the Action column, click Edit by the characteristic you want to
change (A on the next page). (The link is not available for the standard
characteristics.)
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Managing Students
Managing the Characteristics Available in a School
A
4. Edit the characteristic name in the Name field B on the Edit Student
Characteristic page.
B
5. Click Save to save your changes to the name and to see your changes in the
list to the right.
6. Click Done to leave this page.
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Managing Students
Editing Multiple Students
Deleting Student Characteristics
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
You can delete a custom student characteristic (one that you have added).
However, you cannot delete standard characteristics that are in the list when
you first start using the program, and you cannot delete characteristics for
schools that you are not assigned to.
If the characteristic you are deleting has been assigned to any students, it will
be removed from those students’ records when you delete it, but only for the
school(s) you are working with.
Follow these steps to delete custom student characteristics:
1. On the Home page, click Users.
2. Click Set-Up Characteristics on the Personnel and Students page.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
the Home page and choose
your School User role at the
school you want to work with
before you follow these steps
(see page 6). On the Manage
Student Characteristics page,
you will see the characteristics
for the school you select.
3. The next page lists the characteristics and the school(s) each one has been
added to. (Shared means that the characteristic is used by more than one
school.) In the Action column, click Delete A by the custom characteristic
you want to delete. (The link is not available for standard characteristics.)
4. Click OK when the program asks
if you are sure you want to delete
the characteristic.
A
Editing Multiple Students
Who Can Do This?
Use this procedure to edit multiple student records at one time. Although you
cannot change all information for the students, you can do the following:
 School Network
Administrators

Add or remove characteristics
 School Network Staff
 School Administrators

Increase or decrease the year by one

Change the password

Require the students to change their password the next time they log in to
Renaissance Place

Permanently remove students and their records (school network
personnel only)
 School Staff
 Teachers
Learn more about capabilities
on page 53.
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Managing Students
Editing Multiple Students
Follow these steps to edit multiple student records:
1. On the Home page, click Users.
2. Click Edit Multiple Students on the Personnel and Students page.
3. On the Edit Multiple Students page, enter or select the search criteria for
the students whose records you want to edit A. Then, click Search.
School personnel can
only search for
students in their own
school. The Renaissance Place
administrator and any school
network user can search for
students in any school. School
administrators who are
assigned to more than one
school should choose the
Change Role option from the
Home page to choose which
school to work with (see
page 6) before going to the
Edit Multiple Students page.
A
B
C
G
F
E
D
A School network administrators and staff can select a school.
B You can select a year, characteristic and/or class or enter all or part of a
student’s first and last name. (You do not need to enter all information.)
C Tick this box to show only students that are not enrolled in a school, but that
were previously enrolled in the selected school.
D This list shows the students who matched your search criteria.
E If your list of search results is long, it will be split into more than one page.
Click Next >> to see the next page of results and << Previous to go back. Doing
this will automatically cause any students selected on the current page to be
moved to the left-hand list (as though you had clicked < Add).
F The characteristics that are in these drop-down lists are the ones available at
the student’s school. Schools may have different characteristics.
4. In the search results D, tick the box next to each student that you want to
apply changes to; then click < Add to add them to the list on the left. Tick
the Student box at the top of the column to select all of the students on
this page of the search results.
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Managing Students
Editing Multiple Students
5. Under Select Changes G, tick the box by each change you want to make.
(You can choose more than one.)
Check the school year
you are working in if
the students’
assigned year seems
incorrect. (See the dates after
your name in the upper-right
corner of the page.) Make sure
you know which school year
you are working in before
changing student years.
Only school network
personnel have the
option to
permanently remove
students. School
administrators do not see the
option for permanently
removing students.

Add. Tick this box to add the same characteristic to the students’
records. Then, in the drop-down list, select the characteristic to apply to
the students.

Remove. Tick this box to remove the same characteristic from the
students’ records. Then, in the drop-down list, select the characteristic
you want removed from the students.

Year. If you have noticed that the students have the wrong year assigned,
tick the Year box to change the students’ year by one. Then, use the
drop-down list to increase or decrease the year. Note that students are
automatically promoted to the next year in the software when a new
school year begins, so this change should only be necessary if there is an
error or if a student was not promoted.

Password. Tick this box to change the students’ passwords. When you
do this, all the students will be given the same new password. Type the
new password in the two blank Password fields.

Prompt students to change password at next login. Tick this box if
you want to require students to change their passwords the next time
they log in.

Permanently remove students and their records. Tick this box if you
want to delete the chosen students and their records from Renaissance
Place.
Note: Choose this option only if the students are not enrolled at any
school in the school network and future access to the students’ data is
not required. Do not use this option if the student is enrolled in another
school in the school network or if future access to the students’ data is
required (for reporting purposes).
If you choose this option, you will have a 30-day grace period during
which you can recover permanently removed students and their
records (see the next section, “Recovering Student Records”). Once
those 30 days have passed, the records cannot be recovered.
6. To apply the changes to the students you have chosen (in the left-hand
list), click Save. If you have chosen to permanently remove students and
their records, you will be asked to confirm the permanent removal before
proceeding. Once the changes are complete, a confirmation message will
open telling you how many students were removed.
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Managing Students
Recovering Student Records
Recovering Student Records
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If students’ records have been permanently removed (see the previous
section, “Editing Multiple Students”), you can still recover them during a 30day grace period. Once this 30-day period has passed, the records can no
longer be recovered. This procedure does not apply to students that have been
deleted (see page 114).
1. On the Home page, click Users.
2. Click Recover Student Records on the Personnel and Students page.
3. On the Recover Student Records page, search for the student(s) whose
records you want to restore. You can enter any combination of first name,
last name, ID and year. To find all students whose records have been
permanently deleted, leave the fields blank and the Year drop-down list at
its default setting (All years). When you have your search criteria entered,
click Search.
4. In the search results, click Recover at the end of the row for a student to
recover that student’s records A. Click Recover All Students B to recover
all the students’ records found by the search.
D
B
C
A
After a student record has been permanently deleted, the ID and/or user
name from that record can be used for another student.
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
If, as a result of reuse, a recovered student has the same ID as another
student, the recovered student will be given a new ID; both student
records will become candidates for possible merging. Click Merge
Candidates (see page 88 if you want to merge the students).

If the recovered student and another student both have the same user
name as a result of reuse, the recovered student will be given a new user
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Managing Students
Enrolling or Un-Enrolling a Student from Classes
name, which you can change if you wish by editing the student’s
information (see page 95).
5. To search for more students, click Search C and go back to step 3. When
you have finished recovering student records, click Done D.
Enrolling or Un-Enrolling a Student from Classes
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow these steps to enrol one student in, or un-enrol one student from, one
or more classes. If you need to change more than one of the students enrolled
in a class, see “Adding or Removing Students in Classes” on page 134. Keep
these restrictions in mind:

Students who do not have a school assigned cannot be enrolled in
classes. You must assign the student to a school before enrolling him or
her in a class (see page 92).

School personnel can only search for students in their own school. They
cannot change class enrolment for students outside of their school. If you
are a school administrator and you are assigned to more than one school,
choose the Change Role option from the Home page and choose your
School User role at the school you want to work with before you follow
these steps (see page 6).
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. To find the student who needs changes to his or her class enrolment, enter
and/or select the student’s information in the fields at the top of the page
A. You do not need to enter all of the information, and if you search by
name, you can enter all or part of the name. For detailed search
instructions, see page 83.
4. Click Search B.
A
B
D
C
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Managing Students
Enrolling or Un-Enrolling a Student from Classes
5. Click the name of the student C whose information needs changes. If the
student is enrolled in more than one school, the student will be listed once
for each school and will be marked with an asterisk (*); be sure to choose
the student at the location where you want to change the class enrolment.
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back E. You can also click to
go to the last page of results or to go back to the first page.
6. If you selected a student who is already enrolled in classes, you will go to
the Details tab on the Student Information page. Click the Class Enrolment
tab.
If you selected a student who is not enrolled in a class, you will go to the
Class Enrolment tab.
The Class Enrolment tab lists the classes in which this student is already
enrolled; it also tells you if the student is not currently enrolled in any
classes. Below this list is the Course Catalog.
7. To enrol a student in a class, click the school name E where the class is
held. (Only this student’s schools are listed.) Then, click the course F, and
then click the class that you want to enrol the student in within that course
G. The class will be added to the list at the top of the page.
H
E
G
F
To un-enrol the student from a class, click Un-enrol H by that class in the
list at the top of the page.
8. When you have finished, click Save to save your changes, or click another
tab to make changes to the student’s information, characteristics or school
enrolment before saving. (If you do not want to save your changes, click
Cancel instead.)
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Managing Students
Viewing Students’ Class Enrolment
Viewing Students’ Class Enrolment
Follow the steps below to view one student’s classes.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. To find the students whose class enrolments you want to view, enter
and/or select the student’s information in the fields at the top of the page
A. You do not need to enter all of the information, and if you search by
name, you can enter all or part of the name. For detailed search
instructions, see page 83.
4. Click Search B.
A
B
C
D
E
5. In the search results, the Class Enrolment tab C shows the classes that
each student is enrolled in, including the course name, class name,
teachers and the products selected for each class. If you want to print this
information, click Print Page D.
If the list of search results is long, it will be split into multiple pages. Click
to go to the next page of results or to go back E. You can also click to
go to the last page of results or to go back to the first page.
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Managing Students
Promoting Students
Promoting Students
If you edit a student’s
year after you have
added the student, the
program adjusts the student’s
year in all the other school
years: past, current and future.
In Renaissance Place, you do not need to manually promote students to the
next year at the start of a new school year.
When you add a student to the database, you should assign a year to the
student. In each of the subsequent school years, the program increases the
student’s year by one until he or she reaches year 13.
Even though you do not need to promote your students every year, you can
change the year for one or more students.

To change one student’s year, see “Editing Students’ Information” on
page 95.

To change the year for a group of students, see “Editing Multiple Students”
on page 102.
Exporting Students
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Using Renaissance Place, you can export basic student information. For some
products, you can also export the student quiz, test or assignment data. This
data can be imported into other databases or onto another server running
Renaissance Place (see “Managing Data Imports” on page 179).
Follow these steps to export student information or performance data:
1. On the Home page, click Users.
2. Click Export Information on the Personnel and Students page.
3. Now, choose the level for which you want to export student information:

To export student information for all of the students in a school, click
Export in the row for that school A. (At the school level, the only export
type available is the flat file student assessment export for Accelerated
Reader, STAR Early Literacy, STAR Maths and STAR Reading.)
A
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Managing Students
Exporting Students

To export information about all of a single teacher’s students, click the
school name (if you have more than one) and click Teachers B below the
school name if it is not already selected. Click Export in the row for the
teacher whose students you want to export C.
B
C

After you click a
school, teacher or
class name, you may
see a drop-down list that
allows you to switch to a
different school, teacher or
class. To do this, choose the
item you want from the dropdown list.
To export information about all the students in a specific class, click the
school name. Then, click Classes below the school name D. Click
Export in the row for the class E.
D
E

To export information about all the students in a specific year, click the
school name. Then, click Years below the school name F. Click Export
in the row for the year G.
F
G
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Managing Students
Exporting Students

Exporting information about a single student requires you to select just
that student. There are a number of ways to find and select a particular
student:
—Via one of the student’s teachers: Click Teachers (B on the previous
page), then click the teacher’s name. You can then either click Students
H (for a list of students in all classes for that teacher) or click the name
of one of the teacher’s classes I (for a list of all the students in that
specific class). Click Export in the row for the student you want to
export.
H
I
—Via one of the student’s classes: Click Classes (D on the previous
page), then click the name of the class. You will see a list of all the
students in that class; click Export in the row for the student you want
to export.
—Via the student’s year: Click Year (F on the previous page), then click
the year the student is in. You will see a list of all the students in that
year; click Export in the row for the student you want to export.
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Managing Students
Exporting Students
4. Now, tick the boxes next to the information you want to export.
J
K
If any students have
used extended time
limits while taking a
STAR Maths test, that fact will
not be included in flat-file
exports.
J Renaissance Place export files are
intended to be imported into
another Renaissance Place
database.
Ticking the Export student
information only box will limit the
export to students’ personal
information, such as name,
gender, ethnicity, etc.
Ticking any of the product boxes
will export the students’ quiz/test
records for the chosen product. (If
any of the product boxes are
chosen, the students’ personal
information will also be included
in the export, regardless of
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whether the Export student
information only box is ticked.)
No matter how many boxes you
tick in this section, you will receive
one file that includes all the
selected Renaissance Place
information for the students.
K Flat file student assessment export
files are comma-delimited files
that you can open using a
spreadsheet program. They
include the quiz or test data from
the products you select. You will
get a separate file for each
program you select.
Managing Students
Exporting Students
5. Click Next >.
6. If you chose a flat file export, enter the start and end dates for the range of
data you would like to export. (Type the dates in the blank Export Start
Date/Export End Date fields, or click the calendar button L next to each
blank field and click the date in the calendar that opens.) After entering the
dates, click Next >.
L
For Renaissance
Place exports, you
will receive one file.
For flat file exports, you will see
a separate file for each product
you selected.
7. The program will generate the export file(s) you selected. As each file is
created, click Download to save the file to the location you choose.
8. Click Done after you have downloaded the files.
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Managing Students
Deleting Students
Deleting Students
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow the steps below to delete students. You can choose whether you want
to permanently delete the students from the database or just deactivate the
student records.
Note: Deleting a student record is not the same as permanently removing a
student record when editing multiple students (see page 102). If a student
record has data attached to it, attempting to delete it will only deactivate it;
permanently removing it will remove all traces of the record from the database.
1. On the Home page, click Users.
2. Click View Students on the Personnel and Students page.
3. To find the student whose record you want to delete, enter and/or select
the student’s information in the fields at the top of the page A. You do not
need to enter all of the information, and if you search by name, you can
enter all or part of the name. For detailed search instructions, see page 83.
4. Click Search B.
A
B
D
C
School personnel can
only search for
students in their own
school. They cannot delete
students who are not in their
school. If you are assigned to
more than one school, on the
Home page, choose the
Change Role option to choose
the school from which you
want to delete students (see
page 6).
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5. Click the name of the student C that you want to delete. If the student is
enrolled in more than one school, the student will be listed more than
once; it does not matter which location you select.
If the list of search results has more than 50 students, it will be split into
multiple pages. Click to go to the next page of results or to go back D.
You can also click to go to the last page of results or to go back to the
first page.
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Deleting Students
6. If you selected a student who is already enrolled in a school or class, you
will go to the Student Information page. If you are not on the Details tab,
click that tab E.
7. Click Delete Student F under the table.
E
F
8. If you want to delete the student’s record permanently, tick the Delete
Permanently box E. If you do not tick the box, the student’s record will be
deactivated, but it will not be permanently deleted.
The program will not
allow you to
permanently delete
students with other records
attached to their names (such
as being assigned to a class);
those students will be
deactivated instead.
E
9. Click Yes to finish deleting or deactivating the student record.
10. The program will tell you whether the student has been deactivated or
deleted. Click Continue.
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Managing Students
Reactivating Students
Reactivating Students
Students who were deleted (but not permanently) and those who are not
enrolled in any school can be made active again by following these steps.
These steps are useful when you are trying to add a student and find that the
student’s ID or name already exists, indicating that the student is already in
Renaissance Place but is not active.
If you are a school
administrator and
you have access to
more than one school, choose
the Change Role option from
the Home page and choose
your School User role at the
school you want to work with
before you follow these steps.
This is the school that you can
activate the student in.
1. On the Home page, click Users.
2. Click View Students.
3. On the View Students page, in the School drop-down list A, choose
Students Not Enrolled in a School. Then, enter other information that
may help you find the student (such as first name, last name, ID and/or
user name). Click Search.
A
B
4. The students who matched your search will be listed. Click the student’s
name B.
5. On the Student Information page, you will be on the School Enrolment tab
C. Find the school that the student should be enrolled in. (If you are a
school administrator, only your school is listed.) Click Enrol D in the row
for that school.
C
D
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Managing Students
Unlocking Student Accounts
6. The school will be added to the list at the top of the tab E. Click Save. The
student will be active in the software once again.
E
Unlocking Student Accounts
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
A student’s account can be locked if the student enters the wrong password
too many times in a row while attempting to log in. This is a security feature—it
prevents others from having multiple chances to guess the student’s password
and log in under the wrong name.
The program will automatically unlock all accounts at midnight every day;
however, if you need to unlock a student’s account before then, follow the
steps below.
School network personnel can unlock accounts for any student. School
administrators and staff can unlock accounts for students in their school.
Teachers can unlock accounts for students in their classes.
1. On the Home page, click Users.
You can control the
number of times the
wrong password can
be entered before the program
locks the account. To do this,
use the Account Login
preference; see page 210 for
details.
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2. Click Clear Locked Students on the Personnel and Students page. The
Clear Locked Students page will list all Students whose accounts are
locked.
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Managing Students
Unlocking Student Accounts
3. To clear locks for all students at once, click Clear All Student Locks A.
To clear locks for individuals, click Clear in the row for each student B.
To search for a specific student, enter all or part of the first name, last name
and/or ID in the blank fields C. You can also specify the year with the Year
drop-down list. Then, click Search. If the list of results is long, it will be split
into multiple pages. Click Next >> to see the next page of results or <<
Previous to go back D.
C
A
D
B
4. Click Done when you have finished clearing locks.
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Managing Courses
Courses are created for each school in the school network. The following
sections describe how to view courses, add your courses, edit course
information and delete courses.
Unlike classes, courses stay in your database from one school year to the next.
They are the program of study that your classes are added to. For information
on managing the classes that are a part of your courses, see “Managing
Classes” on page 124.
Since classes are added to courses, you need to add courses for each school
before you add classes.
Viewing Courses
Follow these steps to view a course:
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
1. On the Home page, click Courses and Classes. The next page lists the
courses that have already been added for your school.
2. If you see a School drop-down list A, choose the school that has the
courses you want to view. To select a particular course, click the course
name B.
Learn more about capabilities
on page 53.
A
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
role at the school you want to
work with. This is the school
that you can view courses for.
B
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Managing Courses
Adding More Courses
3. The course page shows more information about the course, including tabs
with lists of complete and incomplete classes C in the course.
Complete and
incomplete classes:
Complete classes have
a primary teacher assigned,
products selected and
students enrolled, so they are
ready to use your software.
Incomplete classes are missing
a primary teacher, products or
students. See page 126.
C
Adding More Courses
To add more courses to Renaissance Place, see page 21.
Importing Courses into the Database
If course information is included in a student or personnel record, the course
information can be imported at the same time as the student or personnel
record. However, courses can only be imported as you import classes. See
“Managing Data Imports” on page 179.
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Managing Courses
Editing Courses
Editing Courses
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
Follow these steps to edit the information for a course:
1. On the Home page, click Courses and Classes. The next page lists the
courses and classes that have been added for the school.
2. If you see a School drop-down list A, choose the school that has the
course you want to edit.
 Teachers
Learn more about capabilities
on page 53.
A
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
role at the school you want to
work with (see page 6). This is
the school that you can edit
courses for.
B
3. Click Edit Course B in the row for the course on the Courses and Classes
page.
4. On the Edit Course page, you can change
the course information, except for the
school where the course is held.
5. Click Save to save your changes.
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Managing Courses
Deleting Courses
Deleting Courses
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
By following the steps below, you can delete courses. When you do this, you
can choose whether to permanently delete the course or just deactivate it. If a
course has classes, you cannot delete the course permanently; the course will
be deactivated instead.
1. On the Home page, click Courses and Classes. The next page lists the
courses and classes that have been added for the school.
2. If you see a School drop-down list A, choose the school that has the
course you want to delete.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
role at the school you want to
work with (see page 6). This is
the school that you can delete
courses for.
A
B
3. Click Delete Course B in the row for the course on the Courses and Classes
page.
4. If you want to delete the course permanently, tick the Delete Permanently
box C. If you do not tick the box, the course will become deactivated, but it
will not be permanently deleted.
You can restore
courses that have
been deactivated. See
“Reactivating Courses” on
page 123.
C
5. Click Yes to finish deleting or deactivating the course.
6. The program will tell you whether the course has been deactivated or
deleted. Click Continue.
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Managing Courses
Reactivating Courses
Reactivating Courses
By following these steps, you can restore a course that has been accidentally
deactivated. (You cannot restore a course that has been permanently deleted.)
1. Add a course with exactly the same name as the one that was deactivated
(see page 21). When you attempt to save the new course, the Duplicate
Course Found page opens because the new course name matches the
deactivated course’s name.
2. Click Activate on the Duplicate Course Found page.
3. You will be asked if you want to activate just the course or the course plus
all its associated records. Click Only to activate only the course, click All
Records to activate the course and all of its records.
4. Click Continue when the program confirms that the course has been
activated.
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Managing Classes
Unlike courses, classes are linked to specific school years, so you must add
them every year or copy them from one year to the next. (You can also import
classes; see page 11.)
The following procedures describe how to view class information, add classes,
edit class information, change the enrolment for a class, change the teachers
and products assigned to a class, delete classes or copy the class set-up from
previous school years.
Viewing Classes
Follow these steps to view class information:
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
1. Check the school year shown above your name in the upper-right corner of
any page in the program. If you are not working in the correct school year,
see the instructions on page 44 to choose the school year during which the
class takes place.
2. On the Home page, click Courses and Classes.
3. If you see a School drop-down list on the Courses and Classes page A,
choose the school you want to work with.
A
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with (see
page 6). This is the school that
you can view classes for.
B
4. Click the name of the course you want to work with B.
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Managing Classes
Viewing Classes
5. On the course page, you will see tabs with lists of Complete and Incomplete
classes (see page 126). Click one of the tabs; then, click the name of the
class C that you want to view.
C
6. On the next page, you can see and change the class information, including
the name, primary teacher, team teachers, products and students.
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Managing Classes
Complete and Incomplete Classes
Complete and Incomplete Classes
When you view the classes in a course, you will see tabs for Complete and
Incomplete classes:

Complete classes have a primary teacher, products assigned and
students.

Incomplete classes are missing the primary teacher, products and/or
students. On the Incomplete Classes tab, you will see - None - A for the
missing information in the table. Click the class name to edit the class and
select or add the missing information.
A
B
To make classes complete, you need to add the missing information:

If the class is missing a primary teacher, click the class name, select a
primary teacher from the drop-down list and click Save.

If the class is missing products, you can click the class name, select the
products and save. (If you want to assign products for multiple classes in a
course, see page 129 instead.) A primary teacher must be selected before
you can assign products.

If the class is missing students, click Add/Remove Students in the row for
the class B and add the students.
Adding More Classes
To add more classes to Renaissance Place, see page 22.
Importing Classes into the Database
If class information is included in a student or personnel record, the class
information can be imported at the same time as the student or personnel
record. See “Managing Data Imports” on page 179.
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Managing Classes
Copying Classes from the Previous School Year
Copying Classes from the Previous School Year
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
You can copy the classes from a previous school year by following the steps
below. You can only copy classes if there are classes in the previous year to
copy and you have not copied classes into this school year yet.
When you copy the classes, you can decide whether to also copy the assigned
teachers, assigned products and student enrolment. The marking periods for
classes are also copied, with their dates updated to fall in the new school year.
Class-level preferences from the products you are using are also copied,
including:

Accelerated Reader: Class Student Quizzing, Quiz Set-Up and Individual
Student Settings preferences.

Accelerated Maths: Marking, Page Layout, Practice, Printing, Renaissance
Home Connect and TOPS Report preferences.

MathsFacts in a Flash: Mandatory Practice, Authorisation Password,
Problem Format, Question Type, Time Targets, Time-Out and TOPS Report
preferences (exceptions to preferences are not copied).

STAR Early Literacy: Testing Password, Demonstration Video and Hands-On
Exercise preferences.

STAR Maths: Testing Password preference.

STAR Reading: Testing Password preference.
Follow these steps to copy the classes from the previous school year:
1. On the Home page, click Courses and Classes.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with before
following these steps (see
page 6).
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2. If you have access to more than one school, use the School drop-down list
A to choose the school for which you want to copy classes
A
B
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Managing Classes
Copying Classes from the Previous School Year
3. Click the Copy/Edit Classes and Marking Periods link B, which includes
the name of the previous school year. The link is not available if no classes
are available to copy or if you have already copied classes.
4. On the Copy Classes and Marking Periods page, choose the option you
prefer C:

Copy the classes and marking periods only, without the teachers,
products or students.

Copy the classes and marking periods plus the assigned teachers and
products, without the students from last year.

Copy the classes, marking periods, assigned teachers, assigned
products and last year’s enrolled students.
C
D
5. Click Copy D.
6. The next page will confirm that the classes have been copied into your new
school year. Click Done.
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Managing Classes
Assigning Products to Classes
Assigning Products to Classes
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
On the Assign Products page, you can assign Renaissance Place products to
multiple classes. You can only assign products for classes that have a primary
teacher selected. Classes can only use products that have been assigned to
them.
For individual classes, you select the products you assign by editing the class
(see page 131). Follow these steps when you want to assign products for
multiple classes in a course at the same time.
1. On the Home page, click Courses and Classes.
2. Choose the correct school from the drop-down list A if necessary.
3. Find the row for the course; then, click Assign Products in that row B.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with before
following these steps (see
page 6).
A
B
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Managing Classes
Assigning Products to Classes
4. On the Assign Products page, there is a list of products that can be assigned
to the classes for the chosen course, followed by a list of those classes C. If
the list of classes is long, it may be broken across multiple pages: click
<< Previous and Next >> to move back and forth through the list D.
5. Tick the box next to each product that you want to assign to a class E.
6. Tick the box next to each class you want the product assigned to, or tick the
Class box at the top of the list F to choose all the classes at once.
E
D
C
F
I
G
H
7. Click Assign G. All the products that you selected will be assigned to all
the classes you selected.
You can also remove products from multiple classes by making your
selections as described in steps 5–6 and then clicking Un-assign H.
Products can also be un-assigned from a class one at a time by clicking
Un-assign Product at the end of the row I. Only that product will be unassigned for the class.
8. Click Done when you have finished assigning and/or un-assigning
products. You will be taken back to the previous page.
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Managing Classes
Editing Classes
Editing Classes
By following the steps below, you can edit class information.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Before you do this, check the school year you are working in. This information
appears behind your name in the upper-right corner of any page in the
program. This is important because classes may be different for each school
year. If you are not working in the school year during which the class takes
place, see the instructions on page 44 to change to that school year.
Follow these steps to edit class information.
1. On the Home page, click Courses and Classes.
2. If you see a School drop-down list on the Courses and Classes page A,
choose the school you want to work with.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with before
following these steps (see
page 6).
A
B
3. Click the name of the course that has the class B.
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Managing Classes
Editing Classes
4. On the course page, find the class on one of the tabs (Complete Classes or
Incomplete Classes). Click the name of the class C you want to edit.
C
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Managing Classes
Editing Classes
5. On the Edit Class page, change the class information as needed:
If you save a class
without students, it
will be on the
Incomplete Classes tab.
D
E
F
G
H
D The class name and primary teacher are required.
E Team teachers are not required. If other teachers need to see data for this
class, click Add/Remove to add them. (See page 136.)
If you change the
class name and the
new name matches
the name of a class that was
deactivated, the Duplicate
Class Found page will open. To
activate the inactive class,
click Activate. If you do not
want to change this class
name or activate the previous
class, click Cancel.
F Choose the duration of the class: a marking period or the entire school year.
The marking periods available are the ones that have been added. (See
page 14.)
G Tick every product that the class needs to use so that those products will be
available to students when they log in.
H To add more students to the class or to remove students, click Add/Remove
Students. (See page 134.)
6. Click Save to save all changes to the class.
If you click Cancel, but you have made changes to the class (including
changes to the students or team teachers), an Unsaved Changes window
will open. If you want to save the changes you made, click Save. If you want
to leave the page without saving any changes (including changes to the
students or team teachers), click Do Not Save. To stay on the page, click
Cancel.
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Managing Classes
Adding or Removing Students in Classes
Adding or Removing Students in Classes
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Students must be added to classes before they can use your Renaissance Place
software. Follow these steps to add or remove students in a class.
1. On the Home page, click Courses and Classes.
2. If you are a school network administrator or school network staff member,
use the School drop-down list A on the Courses and Classes page to
choose the school that you want to work in.
3. Click the course B that includes the class you want to change.
A
B
4. The next page will list the Complete and Incomplete classes in the course.
(Incomplete classes are missing the primary teacher, students or assigned
products.) If necessary, click the tab that you need.
D
C
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Managing Classes
Adding or Removing Students in Classes
5. Do one of the following:

If you want to see a list of students who are in the class first, click the
class name (C on the previous page). Then, on the Edit Class page, click
Add Students or Add/Remove Students (the link name varies
depending on whether there are currently students in the class).

If you do not need to see a list of students who are already in the class,
click Add/Remove Students D in the row for the class on the course
page.
6. The Add/Remove Students page will list the students who are currently
enrolled in the class (if any).
F
E
G
J
H
I

To remove a student from the class, click Remove next to the student’s
name E. To remove all students from the class, click Remove All F.

To enrol other students in the class, you can type a student’s first name
and/or last name in the appropriate blank fields G. You can also select
the student’s year from a drop-down list; if you select a year without
entering anything in the blank fields the search will find all students in
that year. If you want to see a list of all students enrolled in this school,
do not enter any information in the blank fields.
Next, click Search. The results of your search will appear at the bottom
of the page; if the list is long, you will need to click Next >> and <<
Previous H to move forward and back in the list. If you did not find the
student(s) that you were searching for, perform another search. You
may need to add the student(s) or enrol the student(s) in this school.

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Tick the box next to each student that you want to enrol in this class I;
if you want to tick all students in the list, tick the Student box at the top
of the list. When you have selected the students, click < Add above the
list J to move them to the list of students who are enrolled in the class.
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Managing Classes
Adding or Removing Team Teachers for a Class
If you click Cancel on
the Edit Class page,
but you made
changes to the class
(including changes to the
students or team teachers),
an Unsaved Changes window
will open. If you want to save
the changes you made, click
Save. If you want to leave the
page without saving any
changes (including students or
team teachers), click Do Not
Save. To stay on the page, click
Cancel.
7. Click Save or Continue (the name of the button depends on the page you
came from).
8. If you went back to the Edit Class page (not the course page), click Save
again to finish saving the changes.
Adding or Removing Team Teachers for a Class
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with before
following these steps (see
page 6).
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Team teachers can be added to a class so that they can see the class
information and work with the class in your Renaissance Place products. The
primary teacher is selected when you add or edit a class. Team teachers are
other teachers who work with the class; as you add team teachers, you choose
which teacher (primary or team) is the Lead for each product selected for the
class.
Follow these steps to add or remove team teachers for a class. You can only
add team teachers for classes that have a primary teacher and products
selected.
1. On the Home page, click Courses and Classes.
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Managing Classes
Adding or Removing Team Teachers for a Class
2. If you see a School drop-down list on the Courses and Classes page A,
choose the school you want to work with.
A
B
3. Click the name of the course that has the classes B.
4. On the course page, find the class on one of the tabs (Complete Classes or
Incomplete Classes). Note that you can only add team teachers for
incomplete classes if they have a primary teacher and products selected.
D
C
5. Do one of the following:
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
Click the class name C on one of the tabs to see the team teachers that
have been added so far. Then, on the Edit Class page, click Add/Remove
in the Team Teachers row.

In the row for the class, click Add/Remove Team Teachers D.
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Managing Classes
Adding or Removing Team Teachers for a Class
6. On the Add/Remove Team Teachers page, if you need to add teachers,
follow these steps:
a. Enter the teacher’s first and/or last name E.
b. Click Search.
c. In the search results, find the teacher that you want to add and click
Assign F. The teacher will be added to the Product Access and Lead
table on the right.
d. Tick the teacher’s name under each product that the teacher will be
using with the class G. If the team teacher is actually the lead teacher
for a specific product, click the Lead option for that teacher H. Note
that only one teacher per class (primary or team) can be the lead
teacher for a product. For each product, the lead teacher’s name
appears on reports for that product.
e. Repeat these steps to add more team teachers.
E
I
F
G
H
7. If you need to remove team teachers, click Remove next to the teacher in
the Teachers table I. (You cannot remove the primary teacher from a
class. If you need to change the primary teacher, edit the class; see
page 131.)
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Managing Classes
Deleting Classes
If you click Cancel on
the Edit Class page,
but you made
changes to the class
(including changes to the
students or team teachers),
an Unsaved Changes window
will open. If you want to save
the changes you made, click
Save. If you want to leave the
page without saving any
changes (including students or
team teachers), click Do Not
Save. To stay on the page, click
Cancel.
8. When you have finished, click Save or Continue (the name of the button
depends on the page you came from). If you do not want to save your
changes, click Cancel instead.
9. If you came from the Edit Class page, click Save on that page as well to
ensure that your changes are saved.
After you add team teachers to a class, they will be shown in the class list on
the course page.
Deleting Classes
By following the steps below, you can delete classes.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Before you do this, check the school year you are working in. This information
appears above your name in the upper-right corner of any page in the
program. This is important because classes may be different for each school
year. If you are not working in the school year during which the class takes
place, see the instructions on page 44 to change to that school year.
Follow these steps to deactivate or permanently delete a class:
1. On the Home page, click Courses and Classes.
2. If you see a School drop-down list on the Courses and Classes page A,
choose the school you want to work with.
3. Click the name of the course that has the class you want to delete B.
If you are a school
administrator or
school staff member
and you have access to more
than one school, choose the
Change Role option from the
Home page and choose your
School User role at the school
you want to work with (see
page 6). This is the school that
you can delete classes for.
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A
B
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Managing Classes
Reactivating Classes
4. Click Delete Class C in the row for the class you want to delete.
C
5. If you want to delete the class permanently, tick the Delete Permanently
box D. If you do not tick the box, the class will become deactivated, but it
will not be permanently deleted. (The program will not allow you to
permanently delete classes that have assigned teachers or enrolled
students.)
D
You can restore
classes that have
been deactivated. See
“Reactivating Classes” below.
6. Click Yes to finish deleting or deactivating the class.
7. The program will tell you whether the class has been deactivated or
deleted. Click Continue.
Reactivating Classes
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
To restore a class that has been deactivated, follow these steps:
1. Add a class to this course with exactly the same name as the one that was
deactivated. When you attempt to save the new class, the Duplicate Class
Found page opens because the new class name matches the name of the
deactivated class.
 Teachers
2. Click Activate to restore the old class.
Learn more about capabilities
on page 53.
3. You will be asked if you want to activate just the class or the class and all its
associated records. To continue, click Only to activate only the class, or
click All Records to activate the class and all of its records.
4. The program will tell you if the class has been successfully activated. Click
Continue.
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Consolidating Data
Consolidation is only
necessary for
Renaissance Place
Consolidated Reports, not
product-specific reports such
as Accelerated Reader’s
Diagnostic Report, STAR
Reading’s Test Record Report,
etc.
Data must be consolidated to ensure your Consolidated reports include the
most up-to-date information. The procedures in this section tell you how to set
up a consolidation schedule and view information about past consolidations.
You should only consolidate data when your Renaissance Place server is not
being used because the consolidation process can take some time, and you
cannot print reports while data consolidation is running.
Note: Data consolidation cannot take place until a reporting period is added;
see “Adding Reporting Periods for Consolidated Reports” on page 18.
Setting Up a Consolidation Schedule
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
By following the steps below, the program or school network administrator
can set up a consolidation schedule so that the software will automatically
consolidate data on the date(s) and time you choose. (You cannot schedule
consolidations to take place during school hours.)
Consolidation gathers data from all Renaissance Place products that are
installed and registered on the server. This data is then used for the
Consolidated reports until the next consolidation.
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click Schedule Consolidation on the left side of the Consolidated Reports
page.
3. Enter the date when you want the next consolidation to happen A, or click
the calendar button and click a date in the calendar that opens.
A
B
C
4. Use the Next Consolidation Date field and Next Consolidation Time dropdown lists to choose the time of the next consolidation B.
5. Click the Recurrence drop-down list to choose whether consolidation
should be repeated every day, week or month (or not at all) C.
6. Click Save.
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Consolidating Data
Viewing the Consolidation Log
Viewing the Consolidation Log
Follow these steps to view a log of previous data consolidations.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Consolidation gathers data from all registered Renaissance Place products on
the server. This data is used on Consolidated reports (see page 149) until the
next consolidation.
The log can show you when the consolidation was done, which products were
consolidated and whether the software encountered any errors.
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click View Logs on the left side of the Consolidated Reports page.
3. The View Logs page will list each consolidation. The page includes these
symbols:
Symbol
Status
None required.
(Green)
Normal consolidation in
progress
(Yellow)
Consolidation problem—
consolidation continues
Click View Summary or View Details
to learn more. Contact Renaissance
Learning technical support if
necessary.
(Red)
Consolidation failure—
consolidation continues
Click View Summary or View Details
to learn more. Contact Renaissance
Learning technical support.
None required.
(Blue)
Normal consolidation is
complete
Consolidation is complete,
but with possible problems
Click View Summary or View Details
to learn more. Contact Renaissance
Learning technical support if
necessary.
Consolidation failure
Click View Summary or View Details
to learn more. Contact Renaissance
Learning technical support.
(Yellow)
(Red)
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Action

To see more information about a specific consolidation, click View
Summary in the row for that consolidation.

The Select Consolidation Details for a Specific Product page shows you
the status of consolidation for each product. If you would like more
information for a product, click View Details to go to the View Product
Details page.

If you are unable to determine the cause of a data consolidation failure
in Renaissance Place, contact Renaissance Learning Technical Support
by email at support@renlearn.co.uk.
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Consolidating Data
Reconsolidation
Reconsolidation
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
If the most recent scheduled consolidation fails for one or more applications,
you can try to reconsolidate the data.
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click View Logs on the left side of the Consolidated Reports page.
3. Click View Summary at the end of the row for a product where
consolidation has failed.
4. On the Select Consolidation Details for a Specific Product page, click
Reconsolidate at the bottom of the page A.
A
5. A consolidation will begin to run on the products where it has failed
previously. Keep the following in mind:
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
You will not be able to view or generate any Consolidated reports until
the reconsolidation is complete (just as with a regular consolidation).

If the start time of a scheduled consolidation time comes up during an
active reconsolidation, the scheduled consolidation will be delayed
until after the reconsolidation is done.
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Managing Consolidated Reports
About Consolidated Reports
Renaissance Place software allows you to generate and print reports that
include data from more than one Renaissance Place product. School network
administrators, school administrators and teachers have access to
Consolidated reports.
The reports are not available until the following have happened:

Reporting periods have been added (as described on page 18)

Consolidation has taken place (to schedule consolidation, see page 141)
For a description of Consolidated reports, see “Report Descriptions” on
page 149. To print the reports, see page 149.
Adding More Reporting Periods
To add additional reporting periods, see “Adding Reporting Periods for
Consolidated Reports” on page 18.
Editing Reporting Periods
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
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Reporting periods are used for Consolidated reports. You select the reporting
periods to include when you generate one of these reports. Each reporting
period is available to every teacher and administrator who uses the
Renaissance Place software on this server.
Follow these steps when you want to change a reporting period:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click View Reporting Periods on the left side of the Consolidated Reports
page.
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Managing Consolidated Reports
Deleting Reporting Periods
3. On the Reporting Periods page click Edit A in the row for the reporting
period that you want to change.
Changes to reporting
periods will not be
available for
Consolidated reports until
after the next consolidation.
A
4. On the Edit Reporting Period page, make
your changes.
There are three different ways to change
the start and end dates for the reporting
period:
B

Type the new dates in the appropriate
blank fields.

Click the calendar buttons next to the
fields B and click the date in the
calendar that opens.

Choose a start date, then enter the number of days, weeks or months in
the reporting period C, and use the drop-down list to choose whether
the number refers to Day(s), Week(s) or Month(s). Then, click Set D.
C
D
5. Click Save to save your changes.
Your changed reporting periods will be available for reports the next time
data is consolidated. (To find out when this will happen, click Home, then
click Consolidated Reports under Dashboards and Reporting to check the
Data Consolidation Status.)
Deleting Reporting Periods
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
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Follow these steps to delete reporting periods so that they can no longer be
used for Consolidated reports.
Deleting reporting periods that you are not using (such as those from previous
school years) can help reduce consolidation time because data is consolidated
for each reporting period that you have added.
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click View Reporting Periods on the Consolidated Reports page.
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Managing Consolidated Reports
Deleting Reporting Periods
3. Click Delete in the row for each reporting period that you want to delete
A.
A
4. Click OK to confirm that you want to delete the reporting period.
5. Click Done to leave the page.
Your deleted reporting periods will be unavailable for reports the next time
data is consolidated. (To find out when this will happen, click Home, then
click Consolidated Reports under Dashboards and Reporting to see the
Data Consolidation Status.)
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Managing Consolidated Reports
Reporting Parameter Groups
Reporting Parameter Groups
When you print Consolidated reports, you can select or create reporting
parameter groups as you select students.
Reporting parameter groups allow you to focus reports on students who were
enrolled in the school before a certain date or students with specific
ethnicities, genders, languages, characteristics and/or years.
On the Select Students page, you can choose to use a reporting parameter
group by clicking the Reporting Parameter Group drop-down list A, or you
can create a new one by clicking Create New or Edit Selected B.
A
B
On the Reporting Parameter groups page, you choose the criteria for the group
of students you want to include in the report as described on the next page.
Then, click Save to save the new group.
The reporting parameter groups that you create in Renaissance Place are also
available to you when you print reports for Renaissance Place products, such
as Accelerated Reader or STAR Maths. The groups you create are not available
to others using the software.
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Managing Consolidated Reports
Reporting Parameter Groups
C
D
E
F
G
H
C To change or delete a reporting parameter group that already exists, choose it from the
Edit an Existing Reporting Parameter Group drop-down list. (The Delete button will
appear after you choose a group.)
D Enter a name for the group.
E Enter an Enrol Date if you want to limit the report to students who were enrolled in the
school before that date.
F To select ethnicities, genders or languages to include in the reports, tick the box next to
each group you want to include. This information can be specified for each student as
you add the student to the database (see page 20).
G To select the students to include based on their characteristics, tick the box next to each
one that you want to include. Then, click one of the options to the left to decide if you
want to include students with any of the ticked characteristics or just those with all of the
ticked characteristics. (This is only helpful if you have assigned characteristics to
students; see page 98.)
H To select students in specific years, tick the box next to each year you want to include.
You can select each student’s year as you add the student.
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Managing Consolidated Reports
Blocking Reports Based on Characteristics or Ethnicity
Blocking Reports Based on Characteristics or Ethnicity
Teachers and administrators can create a reporting parameter group based on
characteristics or ethnicities and use that group to decide which students will
be included on their Renaissance Place reports.
If you prefer not to allow personnel to include students based on these criteria,
you can remove these two capabilities: Filter Reports by Characteristics and
Filter Reports by Ethnicity. Personnel who do not have these capabilities
cannot select characteristics or ethnicities when they create a reporting
parameter group. Also, when they print reports, characteristics and ethnicity
will be omitted.

To change capabilities for future users who have not yet been added to the
database, see page 55.

To change capabilities for existing users who are already in the database,
see page 57.

To change capabilities for individual users, see page 73.
Report Descriptions
Reports show you scores for your entire school or for a specific teacher, class
or student. The following table describes each Consolidated report.
Options Available
When You Print the Report
Report Name
Customisable
Progress Report








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Select the school network, a school,
teacher or class
Select up to two products to include
Select up to two subjects
Select up to two score categories (certain
products have multiple scores to choose
from)
Select two reporting periods for each
score category
Select how to group data and how to list
data in groups (the options available
depend on your position)
Choose to show results as means or
medians
Choose whether to print the options you
have chosen on the report (this option is
ticked by default)
149
Description
The Customisable Progress Report compares
student achievement in one or two products. You
choose the score type and two reporting periods
to compare.
Note: When displaying data by year, if the
reporting periods are not all from the same
school year, students will be included in their
current year as of the most recent reporting
period displayed.
To find out how to print this report, see page 155.
Managing Consolidated Reports
Report Descriptions
Options Available
When You Print the Report
Report Name
Customisable
Ranking Report











Customisable
Status Report









Implementation
Progress Report
(Maths or
Reading)




Description
Select the school network, a school,
teacher or class
Select up to three products to include
Select up to three subjects
Select up to three score categories (some
products or sources have multiple scores
to choose from)
Select up to three reporting periods
Select the column order (by source)
Select how to group data and how to list
data in groups (the options available
depend on your position)
Choose how to sort data
Choose whether to show scores above or
below or between certain criteria
Choose to show results as means or
medians; means and medians will not be
displayed for STAR Early Literacy—
Literacy Skills Classification
Choose whether to print the options you
have chosen on the report (this option is
ticked by default)
The Customisable Ranking Report ranks student
achievement from highest to lowest or lowest to
highest for up to three products or external
sources, subjects, score categories and reporting
periods.
Select the school network, a school,
teacher or class
Select up to five products to include
Select up to five subjects
Select up to five score categories (some
products or sources have multiple scores
to choose from)
Select up to five reporting periods
Select the column order (by source)
Select how to group data and how to list
data in groups (the options available
depend on your position)
Choose to show results as means or
medians
Choose whether to print the options you
have chosen on the report (this option is
ticked by default)
The Customisable Status Report shows student
achievement for up to five products or external
sources, subjects, score categories and reporting
periods.
Select the school network, a school,
teacher or class
Select one subject (maths or reading)
Select up to seven reporting periods
Select how to group data and how to list
data in groups (the options available
depend on your position)
The Implementation Progress Report compares
students’ achievement in Accelerated Maths or
Accelerated Reader (depending on the subject
you select) for up to seven reporting periods.
Report rows are automatically sorted by the rank
order of the first data column. Rankings in
subsequent columns that differ from the first
column are indicated with an asterisk (*).
To find out how to print this report, see page 160.
To find out how to print this report, see page 165.
Administrators use this report to see how
students are progressing in their maths skills or
reading performance.
To find out how to print this report, see page 169.
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Which Report Should I Use?
Options Available
When You Print the Report
Report Name
Implementation
Status Report
(Maths or
Reading)




Description
Select the school network, a school,
teacher or class
Select one subject (maths or reading)
Select one reporting period
Select how to group data and how to list
data in groups (the options available
depend on your position)
If you choose maths as the subject, the
Implementation Status Report shows results of
students’ comprehension of maths objectives in
Accelerated Maths for one reporting period.
If you choose reading as the subject, the report
shows students’ success in their Accelerated
Reader reading practice for one reporting period.
Administrators use this report to check maths
performance or reading performance in the
school network or a specific school to see if
classes are keeping pace with one another. They
can also identify students who need intervention.
To find out how to print this report, see page 172.
School-to-Home
Report




Select a school, teacher or class
Select products to include
Select one reporting period
Choose whether to include comparisons
to average scores of students in the same
class and/or students in the same year
and school
The School-to-Home report summarises
performance of each student in as many as seven
Renaissance Place products, in comparison to the
average of his or her class or other students in the
same year in the school for a selected reporting
period.
To find out how to print this report, see page 175.
Which Report Should I Use?
The following table can help you find the report that has the information you
need. The actual information that you see on Consolidated Reports depends
on the products, scores and groups you select as well as the products that you
have available.
Information
Reports That Include It
Accelerated Maths
Engaged Time per day

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report
School-to-Home Report
Median objectives mastered

Implementation Status Report
Objective level, average

Implementation Status Report
School-to-Home Report






Objectives mastered per week

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report

School-to-Home Report




Objectives mastered average
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Information
Percentage above 85% - tests
Reports That Include It




Percentage correct test
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
School-to-Home Report
Practice average percentage
correct

Implementation Status Report
Practice percent of students at
or above 75% average
percentage correct

Implementation Status Report
Progress from one reporting
period to another

Customisable Progress Report
Ranks

Customisable Ranking Report
Test average percentage correct

Implementation Status Report
Test percentage of students at
or above 75% average
percentage correct

Implementation Status Report
ATOS book level (expected
range and average actual)

Implementation Status Report
School-to-Home Report (individual students, average
ATOS book level only)
Average percentage correct




Accelerated Reader






Engaged Time per day

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report
School-to-Home Report (individual students only)
Fiction, percentage of reading

Implementation Status Report
Independent reading,
percentage

Implementation Status Report
Percentage above 85%


Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report

Implementation Status Report








Percentage below 85%
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Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report
School-to-Home Report (individual students only)
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Information
Percentage correct, average
Reports That Include It

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Implementation Progress Report
Implementation Status Report
Percentage fiction

Implementation Status Report
Percentage independent
reading

Implementation Status Report
Points earned


Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Points, median

Implementation Status Report
Progress from one reporting
period to another


Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Ranks

Customisable Ranking Report
Students at/above 85%
(Number)

Implementation Status Report
Students below 85% (Number)

Implementation Status Report

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report






STAR Early Literacy
Alphabetic Principle (AP)


Concept of Word (CW)




Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Literacy Skills Classification

School-to-Home Report (individual students)
Mean or median ranks

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Early Numeracy (EN)




Mean or median scores


Paragraph-Level
Comprehension (PC)



Phonemic Awareness (PA)



Phonics (PH)



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Customisable Status Report
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Customisable Ranking Report
Customisable Status Report
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Managing Consolidated Reports
Which Report Should I Use?
Information
Reports That Include It
Progress from one reporting
period to another

Customisable Progress Report
Ranks

Customisable Ranking Reports
Scaled Score (SS)

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
School-to-Home Report (individual students)



Sentence-Level Comprehension
(SC)



Structural Analysis (SA)



Visual Discrimination (VS)



Vocabulary (VO)
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Customisable Progress Report
Customisable Ranking Report
Customisable Status Report

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Est. NCL - Maths

School-to-Home Report
Mean or median scores


Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Progress from one reporting
period to another

Customisable Progress Report
Ranks

Customisable Ranking Report
Scaled Score (SS)

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
School-to-Home Report


STAR Maths




STAR Reading
Est. Reading Age




Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Progress from one reporting
period to another

Customisable Progress Report
Ranks

Customisable Ranking Report
Scaled Score (SS)

Customisable Progress Report
Customisable Ranking Report
Customisable Status Report
Mean or median scores




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Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
For detailed reports
about student work
in each product,
select the product on the Home
page and click Reports in the
popup menu. For example, to
get detailed reports about
students’ reading practice,
click Accelerated Reader, then
Reports.
Consolidated reports give you an overview of student and school performance
in multiple Renaissance Place products (Accelerated Maths, Accelerated
Reader, STAR Reading, STAR Maths and/or STAR Early Literacy).
Data must be consolidated before you can generate these reports. Your data is
consolidated according to the schedule you set; see page 141.
You will need a PDF reader installed to view and print the reports. If you do not
have one installed, you can click Get Adobe Reader on the Consolidated
Reports page to go to a website where you can download Adobe Reader.
Student data will always appear in reports in association with the school
where they were enrolled when they worked in a product. For example,
historical data from lower years will still be associated with lower years, even
though the students have since advanced to middle years.
Follow the instructions for the report you want to print:
Report
See Page
Report
See Page
Customisable Progress
155
Implementation Progress
169
Customisable Ranking
160
Implementation Status
172
Customisable Status
165
School-to-Home
175
Customisable Progress Report
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
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Software Manual
The Customisable Progress Report compares student achievement on one or
two products over time; it shows you scores for a year or school and the
change in those scores over time.
Follow these steps to choose the options for this report and generate the
report:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
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2. Click Customisable Progress A.
A
If the Customisable
Progress Report is not
available, make sure
you had at least two reporting
periods at the time you last
consolidated data. To add
reporting periods, see page 18.
3. On the next page, choose the students you wish to include in the report:

If you want to limit the report to students with certain ethnicities,
genders, primary languages, characteristics, years or students who were
enrolled in the school before a certain date, use a reporting parameter
group. You can select one from the Reporting Parameter Group dropdown list or click Create New or Edit Selected B. (For more
information, see page 147.)

To select all the students in the school, click Select at the end of the row
for the school C. If you have access to more than one school, use the
drop-down list to choose the one you want.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name D, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher if you wish.)

To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher E.

To select all the students in a class, click Classes F, and then click
Select at the end of a row for a class.
B
C
F
D
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4. Next, tick the box next to the Renaissance Place products G that you want
to include in the report. (The products that are available for this report are
listed.) After choosing the products, click Next >.
Sample report. On the
left side of most pages
in this procedure, you
will see a sample report. If you
want to see a larger version of
the sample, click the report.
G
5. Next, you will see that the program has ticked the box next to the subject
for each product you chose. Since the products only address one subject,
the tick cannot be removed. Click Next >.
If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.
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6. Select up to two score categories from the products in the report H. (To
select a score, tick the box next to it.) Note that the limit of two is for all
products you selected, so if you selected two products, you can only
choose one score for each product. When you are ready to continue, click
Next >.
H
7. Next, you must select two reporting periods for each score category I. The
report will show the students’ progress from one reporting period to the
other. (To add other reporting periods, see page 18.) Click Next > to
continue.
To change the
reporting periods
that are available,
see page 18 to add reporting
periods, page 144 to edit them
or page 145 to delete them.
I
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8. On the next page, click the Group by drop-down list to choose how you
want the information on the report grouped J. Click the Then list dropdown list to choose what to list in the groups. Click Next > to continue.
J
9. The next page will list the information you have chosen to include on the
report. Now, choose whether to include the mean or median scores by
clicking one of the options below the reporting data K. You can also
choose whether to print the options you have chosen on the report L.
Click View Report to generate the report.
K
L
10. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser's print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
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Customisable Ranking Report
Administrators
The Customisable Ranking Report shows how students in each group
performed in selected products or sources in the reporting periods you select.
It also ranks scores from highest to lowest or lowest to highest.
 School Network Staff
Follow these steps to choose the options for the report and print the report:
 School Administrators
 School Staff
 Teachers
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
Who Can Do This?
 School Network
Learn more about capabilities
on page 53.
2. Click Customisable Ranking A.
A
3. On the next page, choose the students you wish to include in the report:
B
C
F
D

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E
If you want to limit the report to students with certain ethnicities,
genders, primary languages, characteristics, years or students who were
enrolled in the school before a certain date, use a reporting parameter
group. You can select one from the Reporting Parameter Group dropdown list or click Create New or Edit Selected B. (For more
information, see page 147.)
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If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.

To select all the students in a school, click Select at the end of the row
for the school C. If you have access to more than one school, use the
drop-down list to choose the one you want.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name D, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher if you wish.)

To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher E.

To select all the students in a class, click Classes F, and then click
Select at the end of a row for a class.
4. Tick the box next to up to three Renaissance Place products G that you
want to include in the report. (The products that are available for the
report are listed.) After choosing the products and/or sources, click Next >.
G
5. Next, you will see that the program has ticked the box next to the subject
for each product you chose. Since the products only address one subject,
the tick mark cannot be removed. Click Next >.
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For the definitions of
the scores in the STAR
products, click a STAR
product on your Home page,
then click Resources, and then
click Definitions.
6. Select up to three score categories from the products in the report H by
ticking the boxes. (Note that the limit of three is the total for all products
you selected.) After choosing the scores, click Next >.
H
7. Next, select up to three reporting periods. Then, click Next > to continue.
To change the
reporting periods
that are available,
see page 18 to add reporting
periods, page 144 to edit them
or page 145 to delete them.
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8. On the next page, use the Layout Position drop-down lists I to choose the
column order for the products you have chosen to include. Then, click
Reorder J.
I
J
K
L
9. Click the Group by drop-down list to choose how you want the information
on the report grouped K. Use the Then list drop-down list to choose what
to list in the group.
10. Click one of the sorting options L to decide whether to sort items in the
group alphabetically or by rank (from highest to lowest or lowest to
highest). Then, click Next >.
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11. Next, click one of the Students to Include options M to choose whether to
include all students or just those with scores above, between or below the
score(s) you specify. If you choose Above, Between or Below, be sure to
enter the scores in the blank fields provided.
M
N
O
12. Click one of the options at the bottom of the page N to choose whether to
show mean or median scores. Note: Means and medians will not be
displayed for STAR Early Literacy—Literacy Skills Classification. If you want
a list of all the options you have chosen for this report to be included on the
report, tick the Print selected report options on the report box O.
13. Click View Report to see the report.
14. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser's print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
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Customisable Status Report
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
The Customisable Status Report shows how students in each group did in
selected products in the reporting periods you selected.
Follow these steps to choose the options for the report and print the report:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click Customisable Status A.
Learn more about capabilities
on page 53.
A
3. On the next page, choose the students you wish to include in the report:
B
C
F
D
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E

If you want to limit the report to students with certain ethnicities,
genders, primary languages, characteristics, years or students who were
enrolled in the school before a certain date, use a reporting parameter
group. You can select one from the Reporting Parameter Group dropdown list or click Create New or Edit Selected B. (For more
information, see page 147.)

To select all the students in a school, click Select in the row for the
school C. If you have access to more than one school, use the dropdown list to choose the one you want.
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If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name D, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher if you wish.)

To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher E.

To select all the students in a class, click Classes F and then click
Select at the end of a row for a class.
4. Tick the box next to the Renaissance Place products G that you want to
include in the report. You can choose up to five from the products listed.
After choosing the products, click Next >.
G
5. Next, you will see that the program has ticked the box next to the subject
for each product you chose. Since the products only address one subject,
the tick mark cannot be removed. Click Next >.
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For the definitions of
the scores in the STAR
products, click a STAR
product on your Home page,
then click Resources, and then
click Definitions.
6. Select up to five score categories from the products in the report H by
ticking the boxes. (Note that the limit of five is the total for all products you
selected.) After choosing the scores, click Next >.
H
7. Next, select up to five reporting periods. Then, click Next > to continue.
To change the
reporting periods
that are available,
see page 18 to add reporting
periods, page 144 to edit them
or page 145 to delete them.
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8. On the next page, use the Layout Position drop-down lists I to choose the
column order for the products you have chosen to include. Then, click
Reorder J.
I
J
K
9. Click the Group by drop-down list to choose how you want the information
on the report grouped K. Use the Then list drop-down list to choose what
to list in the group.
10. Click Next >.
11. The next page will list the information you have chosen to include on the
report. Now, choose whether to include mean or median scores by clicking
one of the options L below the reporting data. If you want a list of all the
options you have chosen for this report to be included on the report, tick
the Print selected report options on the report box M.
L
M
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12. Click View Report to see the report.
13. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser's print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
Implementation Progress Report
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
The Implementation Progress Report compares student achievement in
Accelerated Reader or Accelerated Maths in up to seven reporting periods.
To choose options for the report and generate it, follow these steps:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click Implementation Progress A.
Learn more about capabilities
on page 53.
A
3. On the next page, choose the students you wish to include in the report:
B
C
F
D
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
If you want to limit the report to students with certain ethnicities,
genders, primary languages, characteristics, years or students who were
enrolled in the school before a certain date, use a reporting parameter
group. You can select one from the Reporting Parameter Group dropdown list or click Create New or Edit Selected B. (For more
information, see page 147.)

To select all the students in a school, click Select in the row for the
school C. If you have access to more than one school, use the dropdown list to choose the one you want.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name D, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher if you wish.)

To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher E.

To select all the students in a class, click Classes F and then click
Select at the end of a row for a class.
4. Click the subject you want G. If you choose Maths, the report will include
Accelerated Maths data; if you choose Reading, it will include Accelerated
Reader data. Click Next >.
Sample report. On the
left side of most pages
in this procedure, you
will see a sample report. If you
want to see a larger version of
the sample, click the report.
G
5. Next, tick the boxes to select up to seven reporting periods H. (To add
more reporting periods, see page 18.) Click Next >.
If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.
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Printing Consolidated Reports
6. On the next page, click the Group by drop-down list to choose how you
want the information on the report grouped I. Click the Then list dropdown list to choose what to list in the groups. Click Next > to continue.
I
7. The next page will list the information you have chosen to include on the
report. Click View Report to generate the report.
8. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser's print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
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Implementation Status Report
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
The Implementation Status Report shows how students in a group did in
Accelerated Reader or Accelerated Maths in selected reporting periods. It also
ranks scores from highest to lowest. To choose the options for the report and
generate it, follow these steps:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click Implementation Status A.
Learn more about capabilities
on page 53.
A
3. On the next page, choose the students you wish to include in the report:
B
C
F
D

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If you want to limit the report to students with certain ethnicities,
genders, primary languages, characteristics, years or students who were
enrolled in the school before a certain date, use a reporting parameter
group. You can select one from the Reporting Parameter Group dropdown list or click Create New or Edit Selected B. (For more
information, see page 147.)
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
To select all the students in a school, click Select in the row for the
school D. If you have access to more than one school, use the dropdown list to choose the one you want.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name D, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher if you wish.)

To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher E.

To select all the students in a class, click Classes F, and then click
Select at the end of a row for a class.
4. Click the subject you want G. If you choose Maths, the report will include
Accelerated Maths data; if you choose Reading, it will include Accelerated
Reader data. Click Next > to continue.
Sample report. On the
left side of most pages
in this procedure, you
will see a sample report. If you
want to see a larger version of
the sample, click the report.
G
5. Click the reporting period you want to include H. (To add other reporting
periods, see page 18.) Click Next > to continue.
If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.
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6. On the next page, click the Group by drop-down list to choose how you
want the information on the report grouped I. Click the Then list dropdown list to choose what to list in the groups. Click Next > to continue.
I
7. The Confirm Reporting Data page will list the information you have chosen
to include on the report. Click View Report to generate the report.
8. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser's print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
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School-to-Home Report
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
The School-to-Home Report summarises one student’s work in registered
Renaissance Place products that are available. You can choose to compare the
student’s work with other students in the same class and year. You can print
this report for all Renaissance Place products.
To choose the options for the report and generate it, follow these steps:
1. On the Home page, under Dashboards and Reporting, click Consolidated
Reports.
2. Click School-to-Home A.
A
3. On the next page, choose the students you wish to include in the report:
B
E
C
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
Click Select at the end of the row for the school to include all students in
the school B. If you have access to more than one school, use the dropdown list to choose the one you want.

To select all the students in a single class taught by a specific teacher,
click the teacher’s name C, then click Select at the end of the row for
the class. (You will also see a drop-down list allowing you to switch to a
different teacher, if you wish.)
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
To select all the students in all classes taught by a specific teacher, click
Select at the end of a row for the teacher D.

You can also select all the students in a class by clicking Classes E,
then clicking Select at the end of a row for a class.
4. Next, tick the box next to the Renaissance Place products F that you want
to include in the report. (The product available for the report are listed.)
After choosing the products, click Next >.
Sample report. On the
left side of most pages
in this procedure, you
will see a sample report. If you
want to see a larger version of
the sample, click the report.
F
5. Next, click the reporting period you want to include G. (To add other
reporting periods, see page 18.) Then, click Next >.
If you need to go back
at any point during
this procedure, you
can click < Back or click one of
the steps on the left side of the
page.
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Printing Consolidated Reports
6. On the next page, tick one or both boxes to choose the comparisons to
include on the report H. You can compare each student’s data to students
in the same class or to all students in the same year and school. (You can
leave both boxes empty if you do not want to include any comparisons.) To
generate the report, click View Report.
H
7. When the report is ready, it is displayed in a separate window or tab.
If it opens in Adobe Reader, to save or print it, use the Adobe Reader
buttons. If you try to use the browser’s print function instead, only the top
of the page will print. (In Adobe Reader X or XI, the Adobe Reader buttons
may be hidden until you move the mouse over the bottom centre of the
document or press F8.)
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Managing Consolidated Reports
What to Do If You Cannot Print Consolidated Reports
What to Do If You Cannot Print Consolidated Reports
If one or more consolidated reports are in grey text and are not links, you will
see an error message that explains why. (If specific reports are not available,
you will see an asterisk next to the report.)
The table below lists the error messages and what you can do to generate the
reports.
Error Message
Applicable Reports
Reports cannot be generated until a
reporting period is added and data is
consolidated.
All Renaissance Place
Consolidated reports
Add at least one reporting period (see
page 18). To generate the Customisable
Progress Report, you will need at least two
reporting periods since that report
compares progress between reporting
periods.
The Customisable Progress Report
cannot be generated until an
additional reporting period is added.
Customisable
Progress Report
Add one more reporting period (see
page 18).
Reports cannot be generated until
data is consolidated.
All Renaissance Place
Consolidated reports
Make sure you have set up a consolidation
schedule (see page 141). Since these reports
use consolidated data, you cannot use them
until after the first consolidation.
Data consolidation is in progress.
Reports cannot be generated until it
completes.
All Renaissance Place
Consolidated reports
Wait until the data consolidation finishes.
When this happens, the reports will be
available again.
Implementation
Progress and
Implementation
Status
Accelerated Reader and/or Accelerated
Maths must be registered. Contact
Renaissance Learning if you need products
registered.
Report cannot be generated until one
or more required products are
registered.
The Implementation Reports cannot
be generated unless Accelerated
Reader or Accelerated Maths is
registered.
Corrective Action
Note: By default, school network staff do not have the ability to run
Consolidated Reports, but they can be granted the School Network Reports
capability so that they can see the reports. For more on capabilities, see
page 53.
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Managing Data Imports
Your school or school network may have a database with student, personnel
and/or class information in it. Certain kinds of data files can be imported into
Renaissance Place; the import methods differ based on the file types:
File Source/Description
Import Method
Student information exported from Renaissance Place (.xmldata)
See “Importing Student Information from a
Renaissance Place Export File” below
Plain-text (.txt) files created with a plain-text editor
See “Importing Spreadsheet, Comma-Separated
or Delimited Data Files” on page 182
Comma-separated value (.csv) files:
Created with a plain-text editor
 Created with Microsoft Excel

Microsoft Excel spreadsheets:
 Standard (.xls)
 XML-based (.xlsx)
Importing Student Information from a Renaissance Place Export
File
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about
capabilities on page 53.
Note: If you are a school administrator and you have access to more than one
school, choose the Change Role option from the Home page to choose your
School User role at the school you want to work with before following these
steps.
Follow these steps to import student information using Renaissance Place:
1. On the Home page, click Users.
2. Click Import Information (under Related Student Tasks) on the Personnel
and Students page.
3. On the Select Import File page, read the tips, then click Browse or Choose
file and select the file that you want to import.
4. Click Next > on the Select Import File page.
5. If you are the school network administrator, the Select School page will
open. Click the school you want to import the student information into.
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Importing Student Information from a Renaissance Place Export File
If you use
Renaissance Place to
import Accelerated
Maths or MathsFacts in a
Flash data, you will have to
transfer the assignment data
into the students’ classes; see
the Accelerated Maths
Software Manual and/or the
MathsFacts in a Flash
Software Manual for more
information.
6. If the Renaissance Place Import Options
page opens, tick the box for each type of
information you want to import. By
default, the Import student data box is
permanently ticked. You cannot change
this. To import assessment and
assignment data for different products,
tick the appropriate box for each
product. To continue, click Next >.
7. In the Import Student Options table,
choose from the following options:

In the Import row, choose
whether to import all students or
to select the students to import.

In the Merge Students with
matching row, choose what
matching criteria should be used
to see if a student being
imported matches one already in
Renaissance Place: either first,
middle and last name or Student ID and last name. Note: Graduation
date is automatically part of the matching criteria.

In the New Students (no match found) row, choose what Renaissance
Place will do if a student whose information is being imported does not
match one in the database already: the student can either be imported
as a new student or not imported at all.
When you have made your selections, click Next >.
8. If you choose to select the students you
want to import, the Select Students for
Import page will open. All students are
selected (ticked) by default. Remove the
tick mark from the boxes next to students
you do not want to import. (You can add
or remove tick marks to all the boxes at
once by clicking the box at the top of the
column.) When you are ready to continue,
click Next >.
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Managing Data Imports
Importing Student Information from a Renaissance Place Export File
9. The Confirm Import page opens,
allowing you to double-check
the options you have chosen for
the import. To change an option,
click < Back. If the options are
correct, click Import to begin
the import.
10. Once the import is complete, a
confirmation message will
appear, listing the number of student records that were created and
updated A.
A
B
C
If, during the import, Renaissance Place finds students whose information
is similar but does not meet the matching criteria chosen in step 7, a new
student record will be created and the summary will show it as a Merge
Candidate B. To view these records and decide whether or not to merge
them, click Merge Candidates C and go to step 6 on page 90 (under
“Merging Student Records”).
11. Click Done.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Importing Spreadsheet, Comma-Separated or Delimited Data
Files
File Preparation
Before you begin importing your data:
If you need help
preparing or
importing your file,
please contact Renaissance
Learning by chat (see page 10),
phone or email
(answers@renlearn.co.uk).

If you will be creating a new file, consider using the template that you can
open from the Select Import File page (see step 3 in “Starting the Import”
below). The template is a Microsoft® Excel® file that already includes the
correct header codes for each type of information that you can import.
You can enter the information about your students, courses, classes and
teachers in the correct columns. You should still read the format
requirements in “Appendix A: Preparing Files for Data Import” on
page 218.

If you will be using a file that you already have, carefully read through
“Appendix A: Preparing Files for Data Import” on page 218. This appendix
has detailed instructions on how to prepare your files to make the import
run as smoothly as possible. It will tell you how to use a header to label the
information and what formats are required for each type of data.
Once the files have been prepared, follow the instructions in the next section.
Starting the Import
 School Staff
 Teachers
Note: Only one person should be importing (or resuming an import for) a
specific file at a time. If a second person begins to import the same file after
the first person has started, the second person will “usurp” the import and
force the original importer out of the Import Wizard. The same thing will
happen if a single person tries to import the same file on two different
machines at once: the import that was started first will be usurped by the
second import.
Learn more about
capabilities on page 53.
1. On the Home page, click Users.
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
2. Click Import Information under Related Student Tasks.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
3. On the Select Import File page, read the tips, then click Browse or Choose
file and select the file that you want to import.
For help creating or
preparing your file,
click the links to open a
template or to see tips and
examples.
You can pause an
import at any time by
clicking Save and Exit
at the bottom of the page. You
can resume importing the file
any time in the next 30 days
(see “Resuming an Import” on
page 198).
4. Click Next > on the Select Import
File page. A progress window will
open up while the import file is
validated (examined for empty
rows or rows with invalid data).
Once the file passes validation, the
first page of the Import Wizard will open.
5. On the School Options page, the name of the file you have chosen to
import will be shown A, along with the type of file that it is B. Choose the
school and school year you want to import the data into from the School
and School Year drop-down lists C. If Renaissance Place only has one
school year and/or one school in the database, they will automatically be
entered here. You cannot import data until a school year is defined (see
“Adding School Years” on page 41) and there is at least one school in the
Renaissance Place database.
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Importing Spreadsheet, Comma-Separated or Delimited Data Files
You can also get to
the Import Status
page by clicking View
Import Status under Related
Student Tasks on the Personnel
and Students page.
If you have previously imported or begun to import a file with the same
name, you will see an alert to that effect underneath the file name. Click
View Import Status D to read details about that import (if finished) or to
resume the import (if not finished; go to step 2 of “Resuming an Import” on
page 198).
B
A
D
C
6. Click Next >.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
7. On the next page, you will see the results of the row validation from step 4.
Rows with questionable data will be highlighted in yellow.
E
F
The row validation
results will have a
scroll bar at the
bottom if the table is too wide
to fit on the page. Only the first
100 rows of data will be shown.
Based on the validation results, one or more of the following messages
may appear above the table E:

X row(s) removed: One or more rows in the file have no data in them or
have too many columns; these rows have been removed (they will not
be imported, though they are still in the file).

X invalid row(s) set to Ignore: One or more rows in the file have data,
but the data is invalid. (For example, the row might have too many/too
few items in it compared to the others.) These rows will be ignored
during the import.
Note: If your file uses mixed delimiters (tabs and commas, see
“Delimiters” on page 219), the program will count which delimiter is
used most often. Only rows using that delimiter will be imported; the
other rows will be ignored.

X duplicate row(s) set to Ignore: Two or more rows contained the
same data. Only one of these rows will be included in the import; the
duplicates will be ignored.
If Renaissance Place is unable to determine if the data in a row is valid or
not, use the drop-down list for that row (in the left column F) to tell the
software what to do with that row during the import:
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Importing Spreadsheet, Comma-Separated or Delimited Data Files

Header means that the row should be used as the header row, which
tells the software what is included in each column (this row is not
imported)

Import means that the data in that row should be imported

Ignore means that the data in that row should not be imported
8. Click Next >. A progress window
opens while the import file is
validated a second time
(examined for columns with
invalid data); once this is done,
the next page of the Import
Wizard opens.
On the Column validation results page, the information in each row of data
will be separated into columns. The top row will show the headers you are
using for each column (if your data has a header row), along with a dropdown list showing what the program believes is the correct identification
for the data in that column G. If the program cannot figure out what the
data in a column is, Identify this column will be shown in the drop-down
list H and the column will be highlighted in yellow. Duplicate columns will
automatically be set to Ignore this column.
H
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
The column
validation results will
have a scroll bar at the
bottom if the table is too wide
to fit on the page.
If the data in the column needs to be identified, or if the program has
incorrectly identified the data, use the drop-down list to choose the correct
identification. The list shows only the kinds of data that can be imported
into Renaissance Place. If the data in a column is not one of these types,
choose Ignore this column from the drop-down list.
The import cannot proceed until the data columns have been identified; an
error message will stop you if there are still columns that require
identification.
9. Click Next >.
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Importing Spreadsheet, Comma-Separated or Delimited Data Files
10. On the Data to Import page, choose the types of information that you want to
include in the import. The types of information that are present in the file will
automatically be selected; you cannot select a data type to import that is not
in the file. Click Next >.
I
M
J
K
L
I The types of data in the file are
K If enrolment data has been included in the
automatically selected.

If a data type is not present in the import
file, that type cannot be selected.

Remove the tick mark from any data
type that you do not want to import.

Click < Back if you do not see the data
type you want to import. Double-check
the column validation results to make
sure the data type is in the file.

If the options you have chosen up to this
point result in no valid data being left to
import, you will be asked to review the
data file.
J If the import file contains class data, you
can change the marking period the data
will be imported into using this drop-down
list.
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file, it can also be imported. Enrolment
data is one row of data that includes a class
and either a student, a personnel member
or both. See the table on the bottom of
page 228 for an example of a file with
enrolment data.
L Previewing is recommended because it can
help you ensure that data will be imported
correctly without creating unnecessary
duplicates. Previewing does increase the
time required for the import.
M This section shows a summary of the data
found in the file—the number of records
and what types of data have been
identified.
Note: Remember that the program will
automatically generate certain pieces of
information if they are not present in the
record; see table 1 on page 219.
Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
11. If you chose the preview option, wait while the preview is generated; you
can stop the preview if necessary by clicking Stop Preview N.
N
12. Next, you will see options for importing student information.
When data is imported, it is possible that a record being imported will
match a record already in the database. Choose the criteria that the
program should use to determine if an imported student record matches
an existing record. What you see depends on whether you chose to preview
the data import. (See the next two pages for more information.)
After you choose the student options, click Next >.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Student options if you chose to preview:
O
P
R
Q
S
O Tick Create a new student if the student being
imported does not match any Renaissance
Place student if you want the program to
compare students in the file to those in
Renaissance Place and automatically create a
new student in Renaissance Place if no match is
found for a student in the file. Choose this option
when your file includes new students.
P Tick Update the existing student in
Renaissance Place from the import file when
an exact match is found if you want the program
to use the import file to update information for
existing Renaissance Place students when it finds
a match. If you are importing to update
enrolment records for a new school year and
there are no new students, tick this box, but not
the “Create a new student” box.
Q The primary criteria for determining a match are
chosen here, either First, Middle and Last Name;
Student ID Number and Last Name or Student ID
Number, First Name and Last Name. Note that
Student IDs cannot be used as matching criteria if
the records being imported do not have them.
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R If necessary, tick the appropriate boxes to have
students in Renaissance Place only be a match for
those in the import file if the students are in the
same year or school.
Note that the school year is taken into account if
the Same Year option is chosen. Example: If the
current school year is 2013–2014, and you are
importing John Robert Smith (who was in year 3
during the 2011–2012 school year) into a school
where there is another John Robert Smith (who,
in the current school year, is in year 5), they would
be considered a match. The assumption is that in
the two years from 2011 to 2013, the John Robert
Smith whose record is being imported would
have advanced two years, moving him from year 3
to year 5.
S Based on the options you choose, the bottom of
the page shows how many new students would
be created in Renaissance Place, how many
duplicate students may result and how many
student records would be updated. Change
options as needed to get the best results before
you continue.
Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Student options if you chose not to preview:
U
T
V
W
X
T The primary criteria for determining a match are
V Tick Create a new student if the student being
chosen here, either First, Middle and Last Name;
Student ID Number and Last Name or Student ID
Number, First Name and Last Name. Note that
Student IDs cannot be used as matching criteria
if the records being imported don’t have them.
imported does not match any Renaissance
Place student if you want the program to
compare students in the file to those in
Renaissance Place and automatically create a
new student in Renaissance Place if no match is
found for a student in the file. Choose this option
when your file includes new students.
U If necessary, tick the appropriate boxes to have
the students’ year (Same Year) and/or school
enrolment (Same School Enrolment) taken into
account when determining a match.
Note that school year is taken into account if the
Same Year option is chosen. Example: If the
current school year is 2013–2014, and you are
importing John Robert Smith (who was in year 3
during the 2011–2012 school year) into a school
where there is another John Robert Smith (who,
in the current school year, is in year 5), they
would be considered a match. The assumption is
that in the two years from 2011 to 2013, the John
Robert Smith whose record is being imported
would have advanced two years, moving him
from year 3 to year 5.
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W Tick Update the existing student in
Renaissance Place from the import file when
an exact match is found if you want the
program to use the import file to update
information for existing Renaissance Place
students when it finds a match. If you are
importing to update enrolment records for a new
school year and there are no new students, tick
this box, but not the “Create a new student” box.
X If class data is included in the student records,
you can use this drop-down list to see a preview
of which students will be enrolled in which
classes. If there is no class data included in the
student records, this drop-down list will not
appear on the page.
Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
13. On the next page, you can choose the options that determine whether
personnel in the file match those who are already in Renaissance Place.
(See the screens below and on the next page.) Choose the criteria that the
program should use to determine if an imported personnel record matches
an existing record.
After you choose the personnel options, click Next >.
Personnel options if you chose to preview:
Y
Z
A#
B#
Y Tick Create a new personnel record if the
A# The criteria for determining a match are chosen
personnel record being imported does not
match any Renaissance Place personnel
records if you want the program to compare
personnel in the file to those in Renaissance
Place and automatically create a new personnel
record in Renaissance Place if no match is found
for a personnel record in the file. Choose this
option when your file includes new personnel.
Z Tick Update the existing personnel record in
Renaissance Place from the import file when
an exact match is found if you want the
program to update existing personnel
information with the information being
imported (when it finds a match).
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here: First, Middle and Last Name.
B# Based on the options you choose, the bottom of
the page shows how many new personnel would
be created in Renaissance Place, how many
duplicate personnel may result and how many
personnel records would be updated. Change
options as needed to get the best results before
you continue.
Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Personnel options If you chose not to preview:
C#
D#
E#
F#
C# The criteria for determining a match are chosen
here: First, Middle and Last Name.
D# Tick Create a new personnel record if the
personnel record being imported does not
match any Renaissance Place personnel
records if you want the program to compare
personnel in the file to those in Renaissance
Place and automatically create a new personnel
record in Renaissance Place if no match is found
for a personnel record in the file. Choose this
option when your file includes new personnel.
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E# Tick Update the existing personnel record in
Renaissance Place from the import file when
an exact match is found if you want the
program to update existing personnel
information with the information being
imported (when it finds a match).
F# The bottom of the page shows you the
personnel who will be imported (the first 100
valid records).
Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
14. Review the information shown on the Review and start import page. The
name of the file and the person importing it will be shown in the left-hand
column. The centre column shows the school where the data will be
imported, along with a summary of the data. The Status column on the
right will indicate if the import is ready to begin. This is your last opportunity
to change anything before starting the import; click < Back if you need to
return to any earlier stage of the process.
15. Click Start this Import.
16. For a brief moment, “Scheduled” may appear in the Status column before
the import actually begins. If you wish to cancel the import, click Cancel
this Import G$.
G#
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
17. The Import Status window will show a progress meter while the import is
taking place. If you want to stop the import before it is finished, click Stop
this import. If you click Stop this Import, any data that was imported
before you clicked it will still be in the database.
An import stopped by
clicking Stop this
Import cannot be
resumed.
18. When the import is complete, the Import Status window will show you the
status of the import.
I#
H#
H# Click Details for a more detailed description of the data that was imported, including the
total number of records which were skipped or updated. The results of other recent
imports will also be shown, along with any imports that need to be resumed or cancelled
(the most recent results will be shown first). See the following section, “Import Details.”
I# The options you chose in step 12 told the program what to do if a student being
imported matched one already in the database. If the program is not sure if two records
match, they will be listed here as merge candidates. Click View Merge Candidates in the
Action column to begin reviewing these possible matches (go to step 6 of “Merging
Student Records” on page 88).
19. Click Done to finish the import.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Import Details
Click Details at the bottom of the Import Status page (see H# on the previous
page) to open the Import Details page (shown below), where you can see more
information about the import.
The second column provides more information about what happened during
the import. Messages will have a number after them showing how many
records the message applies to. Messages relating to problems during an
import will appear in red.
When you are finished reviewing the import details, click Done.
Message
Meaning
Insertions
New students imported
New students, personnel and/or classes were imported into the database.
New personnel imported
New classes imported
New student enrolments
A new student has been enrolled in a class.
New personnel positions
assigned
A new personnel member has been assigned to a class.
Updates
Existing students updated
Existing personnel
updated
There was new information for a student, personnel member or class that was already in
the database. The old information has been updated with the new.
Existing classes updated
Existing student
enrolments updated
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One or more students who where already in the database have had their class
enrolment information updated.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Message
Meaning
Existing personnel
positions assigned
One or more personnel members who where already in the database have had their
class assignment information updated.
Non-Updates
Students not updated
(no match found)
You have either chosen to update existing student/personnel records but not create new
ones (when choosing options for importing students and personnel), or you have
chosen to create new records and not update existing ones and a match has been made
to an existing record.
Personnel not updated
(no match found)
Student enrolments not
updated
The student record is inactive, but there is enrolment data in it. Inactive records cannot
be updated.
Teachers assigned to class
not updated
The personnel record is inactive, but there is class assignment data in it. Inactive records
cannot be updated.
Duplicates
Merge candidates
(potential duplicate
students)
A student record being imported may match a record already in the database (see on
page 195).
Skipped/Warning/Error
Caused by bad data, the user stopping the import, or other non-specific errors:
• Students skipped
• Students with
warnings
• Personnel
assignments with
warnings
• Students with errors
• Personnel with errors
• Personnel skipped
• Classes skipped
• Classes with
warnings
• Classes with errors
• Enrolments skipped
• Teachers with
warnings
• Enrolments with
warnings
• Position assignments
skipped
• Enrolments with
errors
• Position assignments
with errors
Stopping an Import: Canceling versus Saving
Each page in the import wizard has Cancel and Save
and Exit buttons.
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
If you need to make changes to the file after you have started importing it,
click Cancel. This will stop the import; you will not be able to resume the
import, but you can edit the file and then start the import over again from
the beginning.

If you need to temporarily stop the import process and you do not have to
make any changes to the file, click Save and Exit. This will save the import
at its current stage, and you (or another user) can resume the import later;
see the following section, “Resuming an Import.”
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files
Resuming an Import
If at any point during an import you halt the process by clicking Save and Exit,
the information and options you have entered up to that point will be saved. A
saved import can be resumed within 30 days of the original date it was saved
on. (Even if the import is saved, restarted on a later date, then saved again, the
30-day limit is calculated from the original save date, not the subsequent one.)
After 30 days, the import will have to be started over again.
A saved import does not have to be resumed by the person who originally
saved it.

A school administrator can resume an import saved by any other school
administrator in that school.

A school network administrator can resume an import in any school in the
school network, regardless of who began it.
If a school network administrator resumes an import that was saved by a
school administrator and chooses a different school to import the data into
(see step 5 on page 183), the saved import will no longer appear on the View
Import Status page when a school administrator at the first school opens it.
To resume an import:
1. Click View Import Status under Related Student Tasks on the Personnel
and Students page.
2. The Import Status window shows you the status of all imports started or
finished within the past 30 days.
A
B
C
A The Status column will show the last step of the import process that was
completed before the import was stopped.
B Click Resume to continue the import wizard from the point where it was
stopped.
C If the server is busy, and you would prefer to cancel the import, click Cancel
this Import. The import will be saved and can be resumed later.
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Managing Data Imports
Importing Spreadsheet, Comma-Separated or Delimited Data Files

To continue the import from the point it was stopped at, click Resume
B. See the instructions for the step you return to:
Step Resuming From
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Go to...
Selecting a school and school year
Step 5 (page 183)
Checking row validation results
Step 7 (page 185)
Checking column validation results
Step 8 (page 187)
Selecting data to import
Step 10 (page 188)
Selecting matching options for students
Step 12 (page 189)
Selecting matching options for personnel
members
Step 13 (page 192)
Reviewing and starting the import
Step 14 (page 194)

To cancel the import, click Cancel this Import C.

If you would rather import data without resuming a saved process, click
Done. You will return to the first page of the Import Wizard (see step 5 on
page 183).
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Renaissance Place Dashboard
Opening the Renaissance Place Dashboard
Click Summary Dashboard under Dashboards and
Reporting on the Home page to open the Renaissance
Place Dashboard.
What Is Included in the Renaissance Place Dashboard?
The Renaissance Place Dashboard (shown on the next page) gives
administrators, staff (throughout both the school network and each school)
and teachers a quick overview of the school’s performance in several different
areas:
Information
Shown For...
Metrics Shown on the Dashboard
Accelerated Reader
Success Index
Percentage of
students who
averaged at least
85% on Reading
Practice quizzes in
the last 30 days.
Participation
Percentage of
students who took
at least one
Reading Practice
quiz in the last 30
days.
Engaged Timea
An estimate of the
number of minutes per
day that students were
actively engaged in
reading practice during
the school year to date.
Totals
Books read and words
read in the school year
to date, based on
passed Reading Practice
quizzes.
Accelerated Maths
Success Index
Percentage of
students who
averaged at least
85% on tests in the
last 30 days.
Participation
Percentage of
students with at
least one
assignment scored
in the last 30 days.
Engaged Time
An estimate of the
number of minutes per
day that students were
actively engaged in
learning and practicing
maths during the school
year to date.
Totals
Objectives mastered
and tests scored based
on regular and
diagnostic tests.
MathsFacts
in a Flash
Benchmarks
Percentage of students that have
mastered the benchmark level for their
year out of all those in MathsFacts in a
Flash classes.
Totals
Levels mastered and facts practised based on all
practices and tests taken.
STAR Learning
to Readb
Probable Readers
Percentage of students in years 1–4 who
have an estimated reading age (ERA) of
7:01 or higher.c
Participation
Percentage of students in years 1–4 who took at
least one STAR Early Literacy test or STAR Reading
test during the school year to date.
a.
For Accelerated Reader, at least 15% of the students in a reporting group must have either a STAR Reading score or a STAR Early
Literacy score before Engaged Time can be calculated; this is also true for the school network’s Engaged Time for Accelerated
Reader. If any of the students in the reporting group have both STAR Reading and STAR Early Literacy scores, the STAR Reading
score is used. To obtain the most accurate Engaged Time results for the reporting group we recommend administering STAR
Reading or STAR Early Literacy to all of your students.
b.
STAR Learning to Read gets its metrics data from STAR Early Literacy and/or STAR Reading, whichever a school or school network is
using. At least one of these products must be in use in order to see STAR Learning to Read metrics (Probable Readers and
Participation).
c.
ERA scores range from 6:00–16:06, correlating the Scaled Score with a chronological age. For example, an individual who has
obtained an ERA of 7:10 would be estimated to be reading as well as the average individual at 7 years, 10 months of age.
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Renaissance Place Dashboard
Who Can See the Dashboard?
You can click and drag panels on the Dashboard to move them or change the
order.
Who Can See the Dashboard?
You must have a current subscription for at least one of the products that
appear on the Dashboard (Accelerated Maths, Accelerated Reader, MathsFacts
in a Flash or STAR Early Literacy and/or STAR Reading) in order to access
Dashboard. (KeyWords does not require a purchased subscription. It is
available when you have at least one other Renaissance Place product and
when you activate your KeyWords schools.)
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School network users will see the Dashboard button when at least one of
these products is available for one or more schools.
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Renaissance Place Dashboard
How Often Is Dashboard Data Updated?

School users will see the Dashboard button when at least one of these
products is available for one or more schools they are assigned to.

Teachers will see the Dashboard button when at least one of these
products is available for one or more schools they are assigned to and
they are a teacher for at least one class with that product.
How Often Is Dashboard Data Updated?
The data on the Dashboard is updated nightly, except for the Totals, which are
updated periodically between 7 AM and 6 PM during the day.
Choosing Which Products to View on the Dashboard
If you do not want to see all of the products on the Dashboard, you can follow
these steps to choose which ones to view. Note that the settings have no effect
on the custom charts that you add to the Dashboard (page 204).
1. In the
Dashboard, click
the settings
button in the
upper-right corner of the page A.
A
2. In the settings, tick or untick the products as needed. Ticked products B
will be shown in the Dashboard; those that are not ticked will not be
shown.
C
B
3. When you have finished, click X C to close the Display settings. The
Dashboard will only show the panels that you have ticked.
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Renaissance Place Dashboard
Opening the Dashboard Automatically When You Log In
Opening the Dashboard Automatically When You Log In
If you want the Dashboard to open automatically whenever you log in, follow
these steps:
1. In the
Dashboard, click
the settings
button in the
upper-right corner of the page A.
A
2. In the settings, tick Open Dashboard on Login B.
C
B
3. Click X C to close the Display settings. The next time you log in to
Renaissance Place, the Dashboard will open automatically.
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Renaissance Place Dashboard
Creating (and Printing) Custom Views on the Dashboard
Creating (and Printing) Custom Views on the Dashboard
By clicking one of the metrics on the Dashboard home page A, you can also
create custom views.
Clicking one of
these panels
A will take
you to a page
where you can
see more
in-depth,
customisable
data.
A
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Renaissance Place Dashboard
Creating (and Printing) Custom Views on the Dashboard
The sidebar menu B allows you to choose options. Click the information
button C for detailed explanations of the metrics.
If you would like to print the chart, click
D and choose Print chart. This
option is not available on some tablet devices.
Click Add Chart E to add the chart you have customised to the Dashboard.
E
D
C
B
Once you have created one of these specialised views, you can save it as a
window on your Dashboard home page so that it will be visible to you every
time you return to the Dashboard. For an example, see the next page.
For custom panels that you have added to the Dashboard, you can:

Click
to change view options, then click Update Chart to save your
changes.

Click
to remove the panel from your Dashboard.
These options are not available for the standard panels on the Dashboard.
For more information about using Dashboard, click Help in the upper-right
corner of the Dashboard.
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Renaissance Place Dashboard
Going Back to the Home Page
In this example, the user has created a custom window F showing the
Accelerated Reader Success Index for each year for the last 30 days.
F
Going Back to the Home Page
To leave the Dashboard and go back to the Renaissance Place Home page,
click the Home icon A at the top of the page.
A
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Subscriptions and Student Capacity
The sections on the following pages describe how to view subscription and
student capacity information for your registered products.
About Student Capacity
If you purchase
additional student
capacity from
Renaissance Learning, or
when you renew your
subscription, Renaissance
Learning will automatically
update your site once the order
is processed.
Each of the Renaissance Place products you have registered at your school has
a student capacity. The student capacity is the number of students who can
use the product during the subscription period or during the school year.
Capacity is used when a student performs a task in the product, such as taking
an Accelerated Reader quiz or a STAR test.
Capacity (the student limit) is purchased for each individual school; however, a
school network can choose to combine their individual school capacities
together. This is called School Network-Shared capacity. School-NetworkShared capacity is only available when all schools are on the same
Renaissance Place site and the product licence types (models) and
subscription dates match. In a School Network-Shared capacity situation, the
subscriptions are treated as a single pool, and any school that is sharing the
capacity can use those seats on a first-come, first-served basis.
School Network-Shared capacity has no effect on subscription usage—a
student uses a subscription seat in each school in which the student logs in
and works in the product.
Students Enrolled in Multiple Schools
Students may be enrolled in more than one school and may use the same
product in each school. These students will be counted toward the capacity
limit for each school where they use a product (for example, if they take an
Accelerated Reader quiz or a STAR test).
Viewing Subscriptions and Capacity
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Follow these steps to see your product subscriptions, including subscription
dates, the overall capacity purchased and used and the capacity used by each
school.
1. On the Home page, select Product Administration.
2. Select View Subscriptions and Capacity. The page that opens next shows
your subscription and capacity information when available.
Learn more about capabilities
on page 53.
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Set-up and Maintenance
The Set-up and Maintenance links let you:

download supporting software (see page 26)

manage live chat support availability (see page 10)

use the Data Editing Restrictions preference to limit editing of information
on the server (see the instructions below)
Set the Data Editing Restrictions Preference
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
The program administrator can restrict data editing in Renaissance Place or
warn users who are attempting to edit data. This restricts changes to
information about the school network, schools, school years, personnel,
students, courses or classes.
Restrictions are useful if you are using a program that synchronises
information in your Renaissance Place database with the information in
another database. Follow these steps to restrict or warn users who are trying
to edit data:
1. On the Home page, click Product Administration.
2. Click Set Data Editing Restrictions Preference under Set-Up and
Maintenance on the Product Administration page.
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Set-up and Maintenance
Set the Data Editing Restrictions Preference
3. For each of the items on the Set Data Editing Restrictions Preference page,
you have three choices:

OK A: Click this option to allow editing without restrictions or
warnings.

Caution B: Click this option by any item to allow your personnel to edit
the data. Users will see
next to items they try to edit to remind them
that changes may be erased when the data is synchronised to the
primary database again.

No Edits C: Click this option by any item to prevent changes to it. Users
will see next to items they cannot edit, and the items will not be
linked.
A
B
C
4. Click Save when you have finished making changes.
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Access and Security
The following procedures describe how to control access to Renaissance Place
to keep it secure. You can set how many unsuccessful logins are allowed before
an account is locked, limit access to computers with certain IP addresses and
determine if students can search for their user names.
Setting Login Attempts Allowed
Who Can Do This?
 School Network
Administrators
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
To prevent those who do not have user names and passwords from using
someone else’s user name and guessing the password, Renaissance Place will
lock a personnel or student account if someone tries to log in with the wrong
password too many times in a row. When an account is locked, that person
cannot log in. Renaissance Place automatically unlocks all locked accounts at
midnight daily, but you can also clear locks manually as needed. To unlock
personnel accounts, see page 80; to unlock student accounts, see page 117.
The default limit for login attempts is three. By following these steps, you can
change this limit or choose to turn the limit off so accounts never become
locked.
1. On the Home page, click Product Administration.
2. Click Set Login Attempts Allowed under Access and Security on the
Product Administration page.
3. In the first drop-down list A, choose the number of login attempts allowed
for personnel (3–10), or choose Off if you do not want personnel accounts
to ever be locked.
Note that this also sets the number of times that personnel can attempt to
answer a security question when resetting their password; for more
information about resetting a forgotten password, see page 67.
4. In the second
drop-down list
B, choose the
number of login
attempts
allowed for
students or
choose Off.
A
5. Click Save to
save your
changes.
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Access and Security
Security Options for Students
Security Options for Students
Who Can Do This?
Renaissance Place has two settings that deal with the access your students
have to the program:
 School Network
Administrators

Restrict Student Workstations: This setting allows you to identify which
computers should be able to access Renaissance Place. If you do not
specify IP addresses for the computers you want students to use, students
may be able to access the program from any computer that has an
Internet connection—even from home. Note: This does not affect student
access to Renaissance Home Connect if your school or school network is
using this feature.

Provide Student Login Assistance: If a student forgets his or her user
name, the student can click Find User Name to find it. This setting allows
you to turn this link off so that students will be unable to search for user
names (their own or others’).
 School Network Staff
 School Administrators
 School Staff
 Teachers
Learn more about capabilities
on page 53.
Follow these steps to change the security settings:
1. On the Home page, click Product Administration.
2. Click Set Security Options for Students under Access and Security on the
Product Administration page. The Set Security Options for Students page
opens.
Restricting student
work to your school IP
addresses is strongly
recommended. If you do not
enter IP addresses to restrict
where student work is allowed,
students can quiz from any
computer connected to the
internet, even from home,
which is a violation of your site
license.
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3. If you want to limit which computers students can use to log in to
Renaissance Place, use the Restrict Student Workstations settings.
Restrictions are set using the IP address that identifies each computer
accessing the server—you identify the addresses (or ranges) of computers
where students should be able to use Renaissance Place software.
Just above the field for entering the IP addresses, a message will show you
the IP address of the computer you are using now. If it is not in the list, you
will see an Add to list button (A on the next page); click it to add this
computer to the list of those that students can use to access Renaissance
Place. If this computer’s IP address is already in the list, the message will
tell you that.
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Access and Security
Security Options for Students
A
B
C
To enter other IP addresses, click in the field B and type them. You can
specify one IP address (one computer), a range of addresses for computers
in your school or one or more subnet ranges (IP addresses that start with
the same numbers).
Note: Be sure to use the external, not internal, IP addresses when you set
the restrictions. For more help with this, see the Knowledge Base article at
http://support.renlearn.com/techkb/techkb/6873121e.asp.
4. If you do not want students to be able to search for user names, select Do
not show for the Provide Student Login Assistance setting C. (For more
information about how students search for user names, see page 34.)
5. Click Save to save your changes.
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Troubleshooting and FAQs
Use this section to find:

solutions to issues you might experience

answers to frequently asked questions
For further assistance, please see “Need More Help?” on page 10.
Issues
I have added my classes, but I cannot see them in the reports, Assignment Books or
Record Books for my products, and when students log in, they see a message saying
they are not enrolled.
If teachers and
products are
assigned, check the
school year dates in the topright corner of the page (after
your name) to make sure you
are working in the correct
school year.
The classes may not have a primary teacher or products assigned in
Renaissance Place.
View the class information to make sure a primary teacher is listed and
products are selected (see page 124). If any of this information is missing, click
the class name to edit the class, and select a primary teacher and the products
that the class will use.
If the classes already have primary teachers, you can select the products for all
classes in a course by following the steps on page 129.
Some students are seeing messages that say their accounts are locked when they try to
log in, or personnel are seeing messages about invalid user names and passwords.
This happens when a person tries to log in too many times with an incorrect
password. To set the number of incorrect logins allowed, see page 210. To
unlock accounts, see the steps for the type of user:

For personnel, see page 80.

For students, see page 117.
When I log in to Renaissance Place after someone else on a computer, the previous
person’s user name is shown at the top of the page after I log in.
This happens when your browser cache settings are set to never check for
newer versions of stored pages. Change this to “Automatically” or “Once per
session”. To find out how to change the cache settings for your browser, see the
browser’s help.
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Troubleshooting and FAQs
Issues
When I try to add a student, the page says the user name or ID already exists.
It is possible that the student is already in the software but is not currently
assigned to a school (so the student’s record is inactive). To find the student,
see “Reactivating Students” on page 116.
If the other student is not found when you search students who are not a
school, try searching in all schools on the View Students page and entering just
the ID or user name.
The same student is in the software more than once.
This can happen if you have more than one person adding students to the
software or if you have imported students from multiple files. You can use the
Merge Student Records feature to compare the two records and decide
whether to merge them or delete one. See “Merging Student Records” on
page 88.
When I print a report from Renaissance Place, either the page is blank or there is a
printer error.
The most common reason for this is that you are clicking the printer icon in the
browser toolbar or choosing a print command from the File menu instead of
clicking the Adobe Reader print button just above the report.
If you are using Adobe Reader X or XI and you do not see the Adobe Reader
toolbar with the print icon, the toolbar might be hidden; for more information
about how to see the toolbar, go to
http://support.renlearn.com/techkb/techkb/6075229e.asp.
My administrator has given me extra capabilities or links, but I do not see the links for
the tasks in the software.
When you are given extra capabilities that are not normally available for
people with your position, you may see a drop-down list on the Home page. If
you have this drop-down list, try choosing a different role, then look for the
links again. A School or School Network role typically gives you more links
than the Teacher role.
For more information about the drop-down list, see “Switching Roles from the
Home Page” on page 6.
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Troubleshooting and FAQs
Frequently Asked Questions (FAQs)
Students who are working in the software see messages about another window or
popup blocking software.
Popup blocking software sometimes prevents Accelerated Reader quizzes,
MathsFacts in a Flash practices and tests and STAR tests from loading properly.
When this happens, students may see messages telling them:

to return to another window even though one is not available, or

that popup blocking software may have caused a problem
If you have not specifically installed popup blocking software, it may have
come with a browser toolbar you may have installed, your browser or antivirus software. Change the settings of your software or uninstall unwanted
toolbars to prevent these problems. For more information, see
http://support.renlearn.com/techkb/techkb/4751376e.asp.
Some links in the software have a yellow triangle with an exclamation point next to
them, or they are not available and a red circle with a line through it appears next to
them.
This happens when your program administrator has set restrictions on which
data can be changed.
means this task is allowed, but cautioned.
means this task is not allowed.
For more information on editing restrictions, see “Set the Data Editing
Restrictions Preference” on page 208.
Frequently Asked Questions (FAQs)
How do I print students’ user names and passwords?
See page 86.
How do I print personnel user names?
For all personnel, you can see their user names by viewing the person’s
information; see page 64.
Personnel who have forgotten their user names can retrieve them if they have
previously entered their email address on the Login Settings page and verified
the address; see page 68. (They can also reset their password; see page 67.)
Administrators cannot see personnel passwords, but by editing personnel
information, they can reset them (if the person cannot reset a password); see
page 70.
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Troubleshooting and FAQs
Frequently Asked Questions (FAQs)
How do I give users the ability to do tasks in the software that they do not have links for
right now?
You do this by changing capabilities in Renaissance Place. Do one of the
following:

To change the capabilities for one person, see page 73.

To change the capabilities for new personnel that you will be adding but
have not added yet, see page 55.

To change the capabilities for groups of personnel who are already in the
software, see page 57.
For more information about capabilities, see page 53.
Which capability must be assigned to allow teachers to enrol students in classes?
Grant the Manage Courses and Classes capability. However, please note that
teachers who have this capability can also do the following:

Assign or un-assign products from any and all classes in their school.

Add or remove team teachers from any and all classes in their school.

Enrol or un-enrol students in any and all classes in their school.

Create new courses and classes in their school (valid for all other users to
see and use)

Delete courses in their school (which will delete all classes associated with
the course).
How do I make a class available in a specific product, such as Accelerated Reader?
View the class information to make sure that the class has a primary teacher
assigned and products assigned (see page 124). If you need to change the
primary teacher or products, edit the class (see page 131). You can also assign
products to all classes in a course (see page 129).
How do I keep students from taking Accelerated Reader quizzes or STAR tests at home?
You can set up IP restrictions to limit this type of student work to the
computers at your school. For more information, see “Security Options for
Students” on page 211.
These restrictions will prevent students from doing school work from home in
any of the Renaissance Place products.
However, IP restrictions will not prevent students from working in Renaissance
Home Connect if it is available to your school. Students will still be able to use
Renaissance Home Connect to view the results of their past work in
Accelerated Maths, Accelerated Reader and MathsFacts in a Flash. They may
also be able to mark Accelerated Maths practices and exercises at home if the
class preferences allow this, and they can do home practice of their
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Troubleshooting and FAQs
Frequently Asked Questions (FAQs)
MathsFacts in a Flash levels. For more information about Renaissance Home
Connect, on the Home page, click Renaissance Home Connect, then What Is
Renaissance Home Connect.
Can I export data from Renaissance Place to use with other programs or for custom
reports?
Yes, you can do this by creating a flat file export. For more information, see
“Exporting Students” on page 109.
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Appendix A: Preparing Files for Data Import
Before you begin importing information using Renaissance Place “Importing
Spreadsheet, Comma-Separated or Delimited Data Files” on page 182), we
strongly recommend that you examine the files to make sure the data is
formatted properly and that there are no errors which could cause problems
during the import. The following pages outline the features a file needs to have
in order to be a valid import file.
If you need help
preparing or
importing your file,
please contact Renaissance
Learning by chat (see page 10),
phone or email
(answers@renlearn.co.uk).
There are 23 types of data that can be included in an import file. These 23
types of data fall into three categories: student data, personnel data and class
data.
Student Data













Student Birthdate
Student Characteristics
Student Ethnicity
Student First Name
Student Gender
Student Year
Student ID
Student Language
Student Last Name
Student Middle Name
Student Password
Student Region ID
Student User Name
Personnel Data








Personnel First Name
Personnel Gender
Personnel Last Name
Personnel Middle Name
Personnel Password
Personnel Position
Personnel Region ID
Personnel User Name
Class Data



Class Name
or Section Number
Class Subject
Course Name
Not every type of data needs to be in a record being imported, but for each
category, certain information is required (in bold text above):
Renaissance Place™
Software Manual

Records with student data must have the student’s first and last names
and birth date.

Records with personnel data must have the personnel member’s first and
last names.

Records with class data must have the class name and the course name.
218
Appendix A: Preparing Files for Data Import
File Structure

Note: If certain types of data are not included in a record, Renaissance
Place will automatically generate them when the records are imported.
Table 1: Data Automatically Generated If Not Present in Records
For these
records...
Student
Records
Personnel
Records
... if this data is not
in the record...
...Renaissance Place will create the data in the following manner
(and add it to the record during the import)
Student User Name
The student’s first initial and the first four letters of the student’s last name
are used. If there are duplicates, a number is added until a unique user name
is found. Example: Jane Smithers would be jsmit; John Smithers would be
jsmit2.
Student ID
The student’s user name is used for the ID. If there are duplicates, a number
is added until a unique ID is created. Example: Mark Watson is already in the
database (user name mwats, ID mwats2). Mary Watson is imported with no
user name or ID. Her user name would be mwats2; her ID would be mwats3.
Student Password
All students without passwords will be given the same default password:
abc.
Personnel User Name
The personnel member’s first initial and entire last name are used. If there
are duplicates, a number is added until a unique user name is found.
Example: Ralph Jones would be rjones; Rhonda Jones would be rjones2.
Personnel ID
Personnel member’s user name is used for the ID.
Personnel Password
Personnel members use their user names as the password the first time they
log into Renaissance Place. They will be asked to create a new password at
that time.
File Structure
Delimiters
Data in Excel files (.xls or .xlsx) is arranged in a grid, with one record per row
and each row broken up into several columns. Each cell in a row has a single
piece of information in it, and all the pieces in a row together compose a
record.
In these examples, » is
used to represent a tab
character.
Adams
In plain-text (.txt) and comma-separated values (.csv) files, there are rows for
the data, but no columns. In order to separate the pieces of information in a
row from one another, you need to have a delimiter after each piece, either a
tab or a comma. The presence of a delimiter means “this is the end of this
piece of data; another piece follows.” Multiple delimiters are equivalent to
empty cells:
11/3/2001 = Adams,,,11/3/01 or Adams»
»
»11/3/2001
Whichever delimiter you use in a file, it is advisable to use the same delimiter
throughout the entire file.
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Appendix A: Preparing Files for Data Import
File Structure
Headers
The first row in your data file should be a header row. This row does not have
any student, personnel or class data in it; instead, it has codes that identify the
data in each column. Use the following codes for the information in your data
files:
Table 2: Data Codes
Student Data













Personnel Data
Student Birthdate: SBirthday
Student Characteristics: SCharacteristics
Student Ethnicity: SRace
Student First Name: SFirst
Student Gender: SGender
Student Year: SYear
Student ID: SID
Student Language: SLanguage
Student Last Name: SLast
Student Middle Name: SMiddle
Student Password: SPassword
Student Region ID: SRegionID
Student User Name: SUserName








Class Data
Personnel First Name: TFirst
Personnel Gender: TGender
Personnel Last Name: TLast
Personnel Middle Name: TMiddle
Personnel Password: TPassword
Personnel Position: TPosition
Personnel Region ID: TRegionID
Personnel User Name: TUserName



Class Name or
Section Number:
Class
Class Subject:
Subject
Course Name: Course
In Excel files, each header should be in its own cell at the top of the appropriate
column. In .txt or .csv files, add the delimiters you are using between the
headers:
SFirst
SLast
SUserName
SYear
= SFirst,SLast,SUserName,SYear
= SFirst»
SLast»
SUserName»
SYear
If the records you are importing do not have a certain type of data, you do not
need to include a header/column for that type of data. Either of the examples
above would be a suitable header row for records being imported that only
contain students’ first names, last names, user names and years.
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Appendix A: Preparing Files for Data Import
File Structure
Data Specification Tables
Each of the 23 types of data has its own rules for format, maximum characters
allowed, abbreviations used and so on. The following tables describe these
rules. “Required” means that if this type of data is included in the record
(student, personnel or course/class), it must meet these minimums. For
example, if your records include personnel data, the personnel members’ first
and last names must be in the record.
Table 3: Student Data
Header
Data Type
SBirthday
Birth Date
SCharacteristics
Characteristics
SRace
Ethnicity
SFirst
First Name
SGender
Maximum
Length
Required
Comment
dd/mm/yyyy
Yes
–
dash (-) separated
character string
No
See Table 6,
“Student
Characteristics,” on
page 222.
2
character
No
See Table 7,
“Ethnicity,” on
page 223.
35
character
Yes
Gender
1
character
No
See Table 8,
“Gender,” on
page 223.
SYear
Year
5
character or numeric
No
See Table 9,
“Student Year,” on
page 223.
SID
ID
20
character or numeric
No
SLanguage
Language
3
character
No
SLast
Last Name
35
character
Yes
–
SMiddle
Middle Name
35
character
No
–
SPassword
Password
20
character or numeric
No
–
SRegionID
Student
Region ID
50
character or numeric
No
–
SUserName
User Name
50
character or numeric
No
–
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10
Format
1,000
221
–
–
See Table 10,
“Language,” on
page 224.
Appendix A: Preparing Files for Data Import
File Structure
Table 4: Personnel Data
Header
Data Type
Maximu
m
Length
TFirst
First Name
35
character
Yes
–
TGender
Gender
1
character
No
See Table 8, “Gender,” on
page 223.
TLast
Last Name
35
character
Yes
–
TMiddle
Middle Name
35
character
No
–
TPassword
Password
20
character and numeric
No
By default Renaissance Place
requires at least one number in
staff passwords.
TPosition
Position
character
No
See Table 11, “Personnel
Position,” on page 224.
TRegionID
Personnel
Region ID
50
character or numeric
No
–
TUserName
User Name
50
character or numeric
No
–
1
Require
d
Format
Comment
Table 5: Class Data
Header
Data Type
Class
Class Name or Section
Number
Subject
Subject
Course
Course Name
Maximu
m Length
50
6
100
Require
d
Format
character or numeric
Yes
character
No
character or numeric
Yes
Comment
See Table 12,
“Course/Class Subjects,”
on page 224.
Table 6: Student Characteristics
Code
Characteristic
Code
Characteristic
DY
Dyslexic
LDIF
Learning Difficulties
EAL
English as an Additional Language
PD
Physical Disabilities
FM
Free School Meals
SE
Special Education Needs
GT
Gifted and Talented
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Appendix A: Preparing Files for Data Import
File Structure
Table 7: Ethnicity
Code
Ethnicity
Code
Ethnicity
BA
Black African
O
Other
BC
Black Caribbean
OA
Other Asian
BD
Bangladeshi
OB
Other Black
C
Chinese
PA
Pakistani
IN
Indian
W
White
M
Mixed
Table 8: Gender
Code
Gender
M
Male
F
Female
U
Unassigneda
a.
This is the default if gender is not specified.
Table 9: Student Yeara
Codeb
Code
Year
Code
Not Applicable
4
Year 4
10
Year 10
N
Nursery
5
Year 5
11
Year 11
R
Reception
6
Year 6
12
Year 12
1
Year 1
7
Year 7
13
Year 13
2
Year 2
8
Year 8
None
3
Year 3
9
Year 9
N/A
Renaissance Place™
Software Manual
Year
Year
None
a.
Although you can import students without years assigned, be sure to set a year after you
import the students. In STAR Early Literacy, STAR Maths and STAR Reading, years are
required in order to test students; years are also needed in other Renaissance Place
products. Years are also required when you add or edit students in Renaissance Place, so if
you edit a student’s information after importing the student, you must select a year. Refer to
your software manuals for more information.
b.
Entering a code that does not appear in this table will cause the Student Year to default to
“None.”
223
Appendix A: Preparing Files for Data Import
File Structure
Table 10: Language
Code
Language
Code
Language
Code
Language
ARA
Arabic
GUJ
Guajarati
SOM
Somali
BEN
Bengali
HMG
Hmong
SPA
Spanish
CHI
Chinese
JPN
Japanese
TAG
Tagalog or Filipino
CRO
Croatian
KOR
Korean
TUR
Turkish
CZE
Czech
LAO
Lao
URD
Urdu
ENG
English
MAY
Malay
VIE
Vietnamese
FRE
French
OTH
Other
WEL
Welsh
GAE
Gaelic
POL
Polish
YOR
Yoruba
GER
German
PUN
Punjabi
YUG
Yugoslavian
GRC
Greek Cypriot
RUS
Russian
GRE
Greek
SCC
Serbo-Croatian
Table 11: Personnel Position
Code
Position
T
Teacher
P
Head Teacher
S
Other School Staff
Table 12: Course/Class Subjects
Code
ELA
English/Language Arts
ENG
English
LA
Language Arts
MATH
Maths
RDG
Reading
RE/WR
Renaissance Place™
Software Manual
Subject
Reading/Writing
SE
Special Education
WR
Writing
224
Appendix A: Preparing Files for Data Import
Additional Preparation Instructions
Additional Preparation Instructions
For Your Files
Types of Data
Present in a
Recorda

Every row of data in the file must be a single record.

There can only be one header row for a set of records, and every header in
the row must be unique (see Tables 3–5 on page 221). If you have
accidentally included more than one header row, the first one in the file
will be chosen as the header. If that row is not the correct header row,
select the correct row during the import (see step 7 on page 185).

If the files you are importing have columns of data that cannot be
imported (not one of the 23 types allowed), you can either remove that
data from the files, or you can create a fake header for that data (like XYZ
or DoNotImport) and instruct the program to ignore that column during
the import (see step 7 on page 185).

It is possible to combine different types of data (student, personnel or
class) into a single record. You cannot do this with the same types of data:
for example, a record could have a student and a class in it, but not a
student and another student. The software will interpret records with
multiple data types as follows:
Interpretation During the Import:
“This is a...”
Example (Header and Record)
Student data
+ class data
SLast,SFirst,Course,Class
Roberts,Timothy,English,Creative Writing
Student record for Timothy
Roberts, who is enrolled in Creative
Writing
(a class in the English course).
Personnel data
+ class data
TLast,TFirst,Course,Class
Andrews,Sally,English,Creative Writing
Personnel record for Sally Andrews,
who is assigned to Creative Writing
(a class in the English course).
Student data
+ personnel data
+ class datab
SLast,SFirst,TLast,TFirst,Course,Class
Roberts,Timothy,Andrews,Sally,English,Creative Writing
Student record for Timothy
Roberts, who is enrolled in Creative
Writing—a class in the English
course which Sally Andrews is
assigned to.
Student data
+ personnel data
SLast,SFirst,TLast,TFirst
Roberts,Timothy,Andrews,Sally
Student record for Timothy
Roberts.
Personnel record for Sally
Andrews.c
a.
A single row of data.
b.
This is the best type of file because it allows you to import students and personnel, enrol students into classes and assign personnel
to classes all at once.
c.
A student record and a personnel record can only be “joined” by a class record. The result of this import would be the same as
importing two separate records, one for the student and one for the personnel member.
Renaissance Place™
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Appendix A: Preparing Files for Data Import
Additional Preparation Instructions
Note: The addition of class data to student data and/or personnel data
will affect the options you can choose during the import process (see step
10 on page 188).

Every row must have the same number of items in it, in the same order as
the header row. If pieces of information are unavailable for a record,
“placeholders” (empty table cells, commas or tabs) should be used to
make the number of items in each row the same. One of the ways the
software determines if a row of data should be imported or not is by
counting the number of items in every row and seeing how many the
majority of the rows have. That majority is considered the “standard”
number of items, and any record that has more or fewer items than that
will be ignored during the import.

In order to import information into Renaissance Place, at least one school
year will need to be set up and you must have at least one school. See
“Adding School Years” on page 41 to add school years.

One of the first steps during an import is selecting a school year to import
the data into; later in the process you can narrow this down to a specific
marking period if you have created any and are importing class data. (If
not, the school year will be used.) To create a marking period, see
“Defining Marking Periods” on page 14.
For Renaissance Place
The next two pages show examples of files before and after preparation for
import.
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Software Manual
226
Appendix A: Preparing Files for Data Import
Additional Preparation Instructions
.txt or .csv File (in Plain-Text Editor), Comma-Separated Values: Before Preparation
In this example, each row has two types of data: a student and a personnel
member. Since there is no class data included (see page 225), two separate,
unrelated records will be created in Renaissance Place for each row during this
import: a student record and a personnel record.
A
B
C
D
E
F
G
Knight,Bethany,Lynn,F,January 10 2003,NNM15K,Hendricks,Shelley,Anne,TZP27N
Bass,Chancellor,Herbert,M,13/08/2003,HOT80F,Nolan.Julie,Johanna,JCZ10O
Sharp,Aretha,Christina,31/01/2002,GWJ54C,F,Justice,Wyatt,Kevin,MEU82T
Johns,Holly,Olivia,F,26/04/2004,MIR71A,Talley,Jason,Humbert,LJS85M
Ware,Kylie,Erasmus,M,09/03/2004,ZKT47K,Wiley,Kylan,Alan,
Osborn,Ila,Dierdre,F,10/06/2004,ZQV90O,,Warren,Hannah,Huntington,BLX83T
A The file does not have a header row.
B The student’s birth date is formatted incorrectly.
C A period is used instead of a comma to separate Nolan from Julie. This will cause two problems:

The program will not realise that these are two separate names.

When the number of items in each row are counted to determine what the “standard” number is, it will count
these two names as a single item, throwing off the item count for that row.
D The gender (F) is in the wrong place, after the ID, instead of before the birth date like the others.
E No problems.
F Watch out for extra delimiters at the end of rows. The comma at the end of this row is correct if the second person
in the record (Kylan Alan Wiley) has no ID; the comma will be interpreted as an “empty cell” and included when
counting the number of items in the row.The comma is incorrect if the person has an ID but it has not been
entered into the database.
G In this row, there is an extra comma after the first ID (ZQV90O). The program will count this as an “empty cell,”
throwing off the item count for the row.
The current item count for each row would be B = 10, C = 9, D = 10, E = 10, F = 10, and G = 11. The program
would therefore consider 10 to be the standard number of items in a row, and any rows with more than 10 items
(G ) or less than 10 items (C ) will be ignored during the import.
The Same File, After Preparation
A
B
C
D
E
F
G
SLast,SFirst,SMiddle,SGender,SBirthday,SID,TLast,TFirst,TMiddle,TID
Knight,Bethany,Lynn,F,10/01/2003,NNM15K,Hendricks,Shelley,Anne,TZP27N
Bass,Chancellor,Herbert,M,13/08/2003,HOT80F,Nolan,Julie,Johanna,JCZ10O
Sharp,Aretha,Christina,F,31/01/2002,GWJ54C,Justice,Wyatt,Kevin,MEU82T
Johns,Holly,Olivia,F,26/04/2004,MIR71A,Talley,Jason,Humbert,LJS85M
Ware,Kylie,Erasmus,M,09/03/2004,ZKT47K,Wiley,Kylan,Alan,AWA42S
Osborn,Ila,Dierdre,F,10/06/2004,ZQV90O,Warren,Hannah,Huntington,BLX83T
Renaissance Place™
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Appendix A: Preparing Files for Data Import
Additional Preparation Instructions
.xls, .xlsx, or .csv File (in Excel): Before Preparation
In this example, each row has three types of data (student, personnel and
course/class). This means that three separate records will be created from
each row during the import—a student record, a personnel record, and a
course/class record; additionally, the student will be enrolled in the class and
the personnel member will be assigned to the class.
H SFirst
SLast
SBirthday
SYear
Gender TFirst
TLast
Gender
Course
Class
I Kyra
Barrera
04/03/2003
1st
F
John
Cantu
M
Reading
Young Readers I
J Colt M.
Pollard
14/12/2002
2
M
Hanae
Steele
F
Maths
Add It Up!
K Yvonee
Sims
13/04/20003
1
M
Dora
Shepard F
Reading
Story Share
L Kiayada Benson
07/09/2003
1
F
Johnny Cantu
M
Reading
Young Readers I
M Martin
Mann
13/10/2004
R
M
Dora
Shepard F
Reading
“Story Time”
N Nyssa
Howard
09/05/2002
2
F
Alvin Beasley
M
Maths
Productivity
O Chad
Estes
22/10/2002
2
M
Brent
M
Maths
McKay
Divide and Conquer!
H Two of the headers are identical (Gender, above the fifth and eighth columns).
I The student year (SYear) should be numerical like the others, not an ordinal symbol.
J A middle initial has been included with the student’s first name (SFirst).
K The student’s birthday (SBirthday) has an extra “0” in the year.
L If the teacher “Johnny Cantu” (TFirst and TLast) is the same person as “John Cantu” (in row I ), then either “John”
or “Johnny” should be used for both entries.
M The name of the class (Class) has quotes around it; all characters in a cell will be included in the import, so make
sure there are no unintentional punctuation marks or word spaces.
N The teacher’s first name and last name are in a merged cell.
O The class name (Class) has a hard return before it; this may cause a problem during the import.
The Same File, After Preparation
H SFirst
SLast
SBirthday
SYear
SGender
TFirst
TLast
TGender
Course
Class
I Kyra
Barrera
04/03/2003
1
F
John
Cantu
M
Reading
Young Readers I
J Colt
Pollard
14/12/2002
2
M
Hanae
Steele
F
Maths
Add It Up!
K Yvonee
Sims
13/04/2003
1
M
Dora
Shepard
F
Reading
Story Share
L Kiayada Benson
07/09/2003
1
F
John
Cantu
M
Reading
Young Readers I
M Martin
Mann
13/10/2004
R
M
Dora
Shepard
F
Reading
Story Time
N Nyssa
Howard
09/05/2002
2
F
Alvin
Beasley
M
Maths
Productivity
O Chad
Estes
22/10//2002
2
M
Brent
McKay
M
Maths
Divide and
Conquer!
Renaissance Place™
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228
Glossary
Words in italics are links to other glossary terms.
Term
Definition
Related Information
The ability to perform certain tasks in the
Renaissance Place program or other
programs. Default capabilities are assigned to
people based on what user group they belong
to, but they can be changed (either for
individuals or for user groups, and also for
existing users or new users).


Managing Capabilities, page 53
Table of Default Capabilities, page 58
capacity
The number of students that are allowed to
use Renaissance Place products. Capacity
limits can be purchased or tracked at either
the school level or school network level.
Additional capacity can be purchased when
necessary.

About Student Capacity, page 207
characteristic
An attribute assigned to a student (e.g., gifted
and talented, special education needs, etc.
Several standard characteristics are included
in Renaissance Place; custom characteristics
can also be created.

Editing the Characteristics Assigned to One
Student, page 98
Adding Student Characteristics, page 99
A session in which the subject of a course is
taught. One primary teacher is selected for a
class, and team teachers may be added.
Students are added to (enrolled in) a class.
Classes may be complete (with a teacher,
products and students) or incomplete.

capability
class








Adding Classes and Enrolling Students in
the Classes, page 22
Editing Classes, page 131
Enrolling or Un-Enrolling a Student from
Classes, page 106
Managing Classes, page 124
Complete and Incomplete Classes,
page 126
Assigning Products to Classes, page 129
Adding or Removing Team Teachers for a
Class, page 136
Copying Classes from the Previous School
Year, page 127
class enrolment
The assignment of one or more students to a
specific class. A student can be enrolled in a
school and not have any class enrolments,
but a student enrolled in a class must be
enrolled in the school that class takes place
in.

Enrolling or Un-Enrolling a Student from
Classes, page 106
client software
Additional software that must be downloaded
from Renaissance Place in order to use certain
products and/or hardware.

Checking Software Requirements, page 26
Renaissance Place™
Software Manual
229
Glossary
Term
complete classes
Definition
Related Information
Complete classes have a primary teacher,
students enrolled and products selected/
assigned. These are the classes that can use
the software. Incomplete classes are missing
the primary teacher, students or products, so
they cannot use your Renaissance Place
products.

A report that is automatically generated every
time a data consolidation is run. It tells when
the consolidation was run and lists any errors
that may have occurred.

A specific time chosen to run a data
consolidation so that the most current
information will appear on Consolidated
reports. There is a consolidation scheduled by
default at 2:00 A.M. every day, but this
schedule can be changed.

A program of study for one subject which
classes are added to. For example, there could
be three different classes (First Period,
Second Period and Third Period) in a single
Second-Year Maths course.

dashboard
A Renaissance Place page that provides quick
overviews of how specific schools, years or
groups are performing with regard to various
targets and benchmarks.

Renaissance Place Dashboard, page 200
data
All of the information that Renaissance Place
keeps track of, including information about
the school network, schools, personnel,
courses, classes and students.


Reconsolidation, page 143
Set the Data Editing Restrictions
Preference, page 208
database
The computer (server) where all Renaissance
Place data is stored. An external database is a
separate database where additional
information might be kept. For some types of
data, it is possible to import data into
Renaissance Place from an external database.

Managing Data Imports, page 179
deactivated
See inactive (deactivated).
deleted (erased)


Deleting or Deactivating Personnel,
page 77
Deleting Students, page 114
Deleting Courses, page 122
Deleting Classes, page 139
consolidation log
consolidation
schedule
course



A deleted record is one that has been
removed from the Renaissance Place
database. The program no longer uses it
and cannot access it.
Attempting to delete a record that has
certain types of data associated with it may
cause the record to become inactive
(deactivated) instead.
A deleted record cannot be reclaimed.
Records for personnel members, students,
courses and classes can be deleted.
Compare to inactive (deactivated) and
permanently removed.
Renaissance Place™
Software Manual
230











Complete and Incomplete Classes,
page 126
Editing Classes, page 131
Adding or Removing Students in Classes,
page 134
Assigning Products to Classes, page 129
Reconsolidation, page 143
Viewing the Consolidation Log, page 142
What to Do If You Cannot Print
Consolidated Reports, page 178
Setting Up a Consolidation Schedule,
page 141
Reconsolidation, page 143
Managing Courses, page 119
Adding Courses, page 21
Adding Classes and Enrolling Students in
the Classes, page 22
Glossary
Term
Definition
Related Information
enrolment
See class enrolment and school enrolment.
enterprise
A type of licence model. The enterprise model
provides access to all content and includes
enhanced features for some products. The
enterprise model is not available for all
products.
erased
See deleted (erased).
export file
A data file that has been exported from one
program so that it can be imported into
Renaissance Place.
inactive
(deactivated)





An inactive record is still in the Renaissance
Place database, but is normally not used
by the program.
Attempting to delete a record that has
certain types of data associated with it may
cause the record to become inactive
instead.
An inactive record can be reactivated
(restored).
Some Renaissance Place search functions
allow the inclusion of inactive records—
this can be helpful if you need to reactivate
a record but cannot remember all of the
details in it.
Records for personnel members, students,
courses and classes can be deactivated.








Importing Student Information from a
Renaissance Place Export File, page 179
Importing Spreadsheet, CommaSeparated or Delimited Data Files,
page 182
Deleting or Deactivating Personnel,
page 77
Deleting Students, page 114
Deleting Courses, page 122
Deleting Classes, page 139
Reactivating Personnel, page 79
Reactivating Students, page 116
Compare to deleted (erased) and permanently
removed.
incomplete classes
Incomplete classes are missing the primary
teacher, students or products. These classes
cannot use your Renaissance Place products.
Complete classes have all three and can use
the software.




Complete and Incomplete Classes,
page 126
Adding or Removing Students in Classes,
page 134
Assigning Products to Classes, page 129
Editing Classes, page 131
lead teacher
When you add team teachers to a class, you
select which teacher is the “lead” or main
teacher for each product that the class is
using. The lead teacher may be a team
teacher or the primary teacher for the class.
On reports for each product, the lead teacher
is the one shown as the teacher of the class.

Adding or Removing Team Teachers for a
Class, page 136
licence model
The type of software licence a school or school
network has purchased, which determines
how the software can be used.

Alerts, page 4
About Student Capacity, page 207
Renaissance Place™
Software Manual
231

Glossary
Term
marking period
non-teaching day
option
Definition
Related Information
A span of time during a school year. Many
Renaissance Place reports can be customised
to show data from a particular marking
period, and some products (like Accelerated
Reader and Accelerated Maths) have targets
based on marking periods.

A day in which school is not in session, such as
a holiday or a teacher in-service. Nonteaching days do not include weekends. Nonteaching days are used in calculations in
some reports.

A choice made by a user to change the way
the program functions or the kinds of data
accessed. Each Renaissance Place report has
a number of options that can be chosen in
order to narrow down the data presented in
the report.







Defining Marking Periods, page 14
Copying Marking Periods from the Previous
School Year, page 45
Viewing Marking Periods, page 47
Non-Teaching Days, page 16
Copying Non-Teaching Days from the
Previous School Year, page 48
Viewing Non-Teaching Days, page 49
Switching Roles from the Home Page,
page 6
Working in a Different School Year, page 44
Report Descriptions, page 149
Compare to preference.
permanently
removed



A permanently removed student record is
one that has been completely removed
from the Renaissance Place database.
A grace period is built into the software,
allowing a permanently removed record to
be recovered within 30 days of its removal.
After those 30 days have passed, the record
cannot be recovered.
Only student records can be permanently
removed.


Editing Multiple Students, page 102
Recovering Student Records, page 105
Compare to deleted (erased) and inactive
(deactivated).
preference
primary teacher
Preferences, when selected, determine what
program functions are available or
unavailable throughout an entire school or
school network (unlike options, which are
usually temporary and only affect the person
choosing them).

The primary teacher is the main teacher for
each class; when you add or edit a class, you
must select a primary teacher before you save
the class. If you import classes without a
primary teacher specified, those classes will
be listed as incomplete classes.





Blocking Reports Based on Characteristics
or Ethnicity, page 149
Set the Data Editing Restrictions
Preference, page 208
Setting Login Attempts Allowed, page 210
Security Options for Students, page 211
Adding Classes and Enrolling Students in
the Classes, page 22
Editing Classes, page 131
In addition to the primary teacher, you can
add team teachers to classes. Either the
primary teacher or a team teacher may be the
lead teacher for a product that the class uses.
products
Renaissance Place™
Software Manual
The individual programs that are used with
Renaissance Place and are part of the
Renaissance Place suite, such as Accelerated
Reader, Accelerated Maths and the STAR
products.
232


Assigning Products to Classes, page 129
Checking Software Requirements, page 26
Glossary
Term
reactivated
(restored)
Definition



Related Information
A record that was inactive (deactivated) but
has been brought back into use by the
program.
Any type of inactive record (school,
personnel, student, course or class) can be
reactivated.
The most common method of reactivating
an inactive record is to add a new record
with the same information as the inactive
record. The user has the opportunity to
continue adding a new record or reactivate
the inactive one.




Reactivating Personnel, page 79
Reactivating Students, page 116
Reactivating Courses, page 123
Reactivating Classes, page 140
Compare with recovered.

Managing Data Imports, page 179
Managing Personnel, page 64
Managing Students, page 83

Recovering Student Records, page 105
A customised analysis of various pieces of
Renaissance Place data, often including
charts and graphs. Renaissance Place reports
are called consolidated reports. Individual
products have their own reports, with their
own options and methods of generation.

Managing Consolidated Reports, page 144
Report Descriptions, page 149
School-to-Home Report, page 175
What to Do If You Cannot Print
Consolidated Reports, page 178
reporting parameter
group
A customised group made of students with
similar properties, such as ethnicity, gender
and year. Reporting parameter groups can be
saved so that reports for the same group of
students can be run for comparison over time.

reporting period
Similar to a marking period, except that
Renaissance Place’s reporting periods are
only used when generating consolidated
reports, while marking periods can have other
functions.

record
recovered
A collection of data about an individual
student or personnel member.
A student record that was permanently
removed but reclaimed before the 30-day
grace period expired.


Compare with reactivated (restored).
report
restored
See reactivated (restored).
school
A building or group of buildings where classes
are taught to students. A school network is
made up of schools located within a specified
area that are all administered by a board of
education.










school administrator
A personnel member who serves in an
administrative capacity at a school (head
teacher, deputy head teacher, intervention
specialist or librarian).



Renaissance Place™
Software Manual
233
Reporting Parameter Groups, page 147
Blocking Reports Based on Characteristics
or Ethnicity, page 149
Adding Reporting Periods for Consolidated
Reports, page 18
Editing Reporting Periods, page 144
Deleting Reporting Periods, page 145
Managing Schools, page 51
Editing Personnel School Assignments,
page 74
Editing Students’ School Enrolment,
page 92
Editing Multiple Students, page 102
Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58
Glossary
Term
Definition
Related Information
school assignment
The assignment of a personnel member to a
school. Personnel members can be assigned
to more than one school in a school network.

Editing Personnel School Assignments,
page 74
school enrolment
The assignment of a student to a specific
school. A student can be enrolled in more than
one school in a school network.


Editing Students’ School Enrolment,
page 92
Editing Multiple Students, page 102
school level
A capacity type that limits capacity for a
product to individual schools.

About Student Capacity, page 207
school network
A geographical division with specified limits
whose school(s) are administered by a local
board of education.

Changing School Network Information,
page 40
Editing School Network Personnel
Assignments, page 76
The head of a school network (the RP
administrator).

school network
administrator


Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58

school network
shared
A capacity type that allows schools within a
school network to share capacity for a
product.

About Student Capacity, page 207
school network staff
Non-administrative personnel whose job
functions may range across several schools in
a school network (e.g., curriculum director,
chief education officer or educational
psychologist).

Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58
Non-administrative personnel members other
than teachers that are assigned to a school
(e.g., G&T coordinator, guidance counsellor or
head of department).

school staff




school year
A single full-length school session, usually
running from August/September of one
calendar year to May/June of the following
one. The starting and ending dates for a
school year typically change from one
calendar year to the next. School years are
sometimes divided into quarters, semesters
and/or trimesters; summer sessions may also
be considered a part of a school year.
serial number
A number which, when registered by
Renaissance Learning, allows a school or
school network to use any products they have
purchased.
service
A type of licence model. The service model is
available for all products, which provides
standard features and requires content to be
purchased separately for some products.
Renaissance Place™
Software Manual
234



Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58
Managing School Years, page 41
Working in a Different School Year, page 44
Copying Classes from the Previous School
Year, page 127
Glossary
Term
student
Definition
Related Information
A student enrolled in one or more classes in a
school. Students can be enrolled in more than
one school in a school network.

How Students Log In to the Software,
page 32
Managing Students, page 83
Security Options for Students, page 211


subscription
information
A list of the products registered for a school or
school network, along with the serial numbers,
subscription dates and capacity available.

About Student Capacity, page 207
supporting software
Third-party software that is used by some
Renaissance Place products, such as Adobe
Reader and Adobe Flash Player.

Checking Software Requirements, page 26
teacher
A personnel member assigned to instruct one
or more classes, either as a Lead teacher
(every class must have one) or a Team
teacher. Teachers can be assigned to multiple
classes and to more than one school in a
school network.

Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58
Editing Classes, page 131
Adding or Removing Team Teachers for a
Class, page 136




team teachers
Team teachers can be added to classes, but
unlike the primary teacher, team teachers are
not required for classes. Team teachers can
view class information and work with classes.
When you add team teachers, you can choose
which teacher (the primary or one of the team
teachers) is the lead teacher for each product
that the class is using; that is the teacher who
will be shown on reports for that product.


Adding or Removing Team Teachers for a
Class, page 136
Editing Classes, page 131
You can add and remove team teachers when
you edit classes or click Add/Remove Team
Teachers for that class in the list of Complete
or Incomplete Classes.
user group
Renaissance Place™
Software Manual
A user group is a set of people who hold
particular positions within a school or school
network. The user group a person belongs to
determines what capabilities that person has
in the Renaissance Place program. The user
groups are school network administrators,
school network staff, school administrators,
school staff, teachers and students. A person
can belong to more than one user group (e.g.,
a school staff member who also teaches
classes).
235



Switching Roles from the Home Page,
page 6
The User Groups in Renaissance Place,
page 53
Table of Default Capabilities, page 58
Index
A
Checking software requirements, 28
Classes, 124
add team teachers, 136
adding, 22
adding students, 134
assigning products to, 129
assigning the primary teacher to, 22
complete, 126
copying from another school year, 127
deleting, 139
editing, 131
enrolling students, 134
inactive, 139, 140
incomplete, 126
reactivating, 140
remove team teachers, 136
removing students, 134
team teachers, 136
unenrolling students, 134
viewing, 124
Clearing locks on personnel accounts, 80, 81
Clearing locks on student accounts, 117
Client software, downloading, 28, 29
Closing the program, 10
Complete classes, 126
Computer
security policy, 29
Connection to Renaissance Place, 31
Consolidating data, 141, 142
reconsolidation, 143
setting up a consolidation schedule, 141
Consolidation log, viewing, 142
Cookies, 27
Copying classes from another school year, 127
Copying marking periods from the previous school year,
45
Copying non-teaching days from the previous school year,
48
Courses, 119
adding, 21
deleting, 122
editing, 121
inactive, 122, 123
reactivating, 123
viewing, 119
Current school year, 43
Customisable Progress Report, 149, 155
Customisable Ranking Report, 150, 160
Customisable Status Report, 150, 165
AccelScan software, downloading, 28
Access and security, 210
Access to Renaissance Place, 31
Adding classes, 22
Adding courses, 21
Adding marking periods, 14
Adding non-teaching days, 16
Adding personnel, 19
Adding reporting periods, 18
Adding school years, 41
Adding student characteristics, 99
Adding students, 20
Address, Renaissance Place, 28
Alerts, 4
licence agreement, 4
school year, 5
subscription, 5
Assigning a primary teacher to classes, 22
Assigning products to classes, 129
B
Bandwidth, 31
Birth dates, 87
Blocking reports based on characteristics or ethnicity, 149
Browser, 27
Browser requirements, 26
C
Cannot print reports, 178
Capabilities, 53
default, 58
editing default for new users in a group, 55
editing for an individual, 73
editing for existing users in a group, 57
viewing for a group, 54, 55
viewing for an individual, 54, 71
Capacity, 207
school network-shared, 207
Changing passwords, 2, 32, 65
Characteristics (student)
adding, 99
blocking reports based on, 149
deleting, 102
editing characteristic name, 100
editing those assigned to one student, 98
Chat, 10
Renaissance Place™
Software Manual
236
Index
D
Editing class enrolment
for one student, 106
Editing classes, 131
Editing courses, 121
Editing marking periods, 14
Editing non-teaching days, 16
Editing personnel, 70
school assignments, 74
school network assignments, 76
Editing reporting periods, 144
Editing school enrolment
for multiple students, 94
for one student, 92
Editing school years, 42
Editing schools, 51
Editing student characteristics
assigned to a student, 98
names, 100
Editing students, 95
multiple students, 102
Editing the school network, 40
Email address
verifying, 65, 67
Email address, how personnel enter, 65
Enrolling a student in classes, 106
ERA (Estimated Reading Age), 200
Error messages, for reports, 178
Estimated Reading Age. See ERA (Estimated Reading Age)
Ethnicity, blocking reports based on, 149
Exiting the software, 10
Exporting students, 109
Dashboard, 202
custom views, 204
data, 200
Display settings (products), 202
open on login, 203
opening, 200
return to Home page, 206
when available, 201
Data consolidation, setting up a schedule, 141
Data Editing Restrictions Preference, setting, 208
Data imports, file preparation
Table 1: Data Automatically Generated if Not Present
in Records, 219
Table 2: Data Codes, 220
Table 3: Student Data, 221
Table 4: Personnel Data, 222
Table 5: Class Data, 222
Table 6: Student Characteristics, 222
Table 7: Ethnicity, 223
Table 8: Gender, 223
Table 9: Student Year, 223
Table 10: Language, 224
Table 11: Personnel Position, 224
Dates of birth, 87
Default capabilities, 58
editing for new users in a group, 55
table, 58
Deleting classes, 139
Deleting courses, 122
Deleting marking periods
Marking periods
deleting, 14
Deleting personnel, 77
Deleting reporting periods, 145
Deleting school years, 43
Deleting student characteristics, 102
Deleting students, 114
Download speed, 31
Downloading client software, 28
Downloading supporting software, 26, 28
AccelScan, 28
Renaissance Responder, 28
Downloads, 28, 29
Renaissance Place, 29
third-party, 30
F
Firewall, 31
Forgot Your Password link, 67
Forgot Your User Name or Password link, 68
Forgotten password, 67
Forgotten passwords (personnel), 65
Forgotten user name (personnel), 68
Frequently Asked Questions (FAQs), 215
H
Hardware requirements, 26
Help in the software, 8
Home page, 3
E
I
Editing capabilities
for an individual, 73
for existing users in a group, 57
for new users in a group, 55
Renaissance Place™
Software Manual
Implementation Progress Report (Maths or Reading), 150,
169
Implementation Status Report (Maths or Reading), 151,
172
237
Index
O
Importing data, 11
class data, 222
data automatically generated if not present in
records, 219
data codes, 220
ethnicity, 223
gender, 223
language, 224
personnel data, 222
personnel position, 224
student characteristics, 222
student data, 221
student year, 223
Inactive classes, 139, 140
Inactive courses, 122
Inactive personnel, 77
Inactive students, 114
Incomplete classes, 126
IP restrictions, 211
Operating system, 27
Operating system requirements, 26
P
Passwords, 2
changing, 2, 32, 65
resetting, 67
student, 86
students, list, 215
Permanent removal of student records, 105
Personnel, 64
adding, 19
assigning a primary teacher to a class, 22
deleting, 77
editing, 70
email address, 65
inactive, 77
locked accounts, 80
login settings, 65
password, 65
reactivating, 79
resetting password, 67
retrieving forgotten user names, 68
school assignments, editing, 74
school network assignments, editing, 76
settings, 65
unlocking accounts, 80, 81
viewing, 64
Pop-ups, 27
Primary teacher, 232
assigning to class, 22
Printing reports, 155
Products, assigning to classes, 129
Promoting students, 109
L
Licence agreement alert, 4
Live chat support, 10
Locked accounts, 80, 117, 208, 210
personnel accounts, unlocking individual, 81
personnel accounts, unlocking multiple, 80
Logging in, 2
setting attempts allowed, 208, 210
students, 32
Logging out, 10
automatic, 10
M
Manuals, Renaissance Place Software Manual, 7
Marking periods, 14
adding, 14
copying from previous school year, 45
editing, 14
viewing, 47
Merging student records, 88
Multiple roles, 6
R
Reactivating classes, 140
Reactivating courses, 123
Reactivating personnel, 79
Reactivating students, 116
Reconsolidating data, 143
Recovering student records, 105
Renaissance Place address, 28
Renaissance Place Dashboard
data, 200
opening, 200
Renaissance Place downloads, 29
Renaissance Place Home page, 3
Renaissance Place ID, 28
Renaissance Place Software Manual, 7
N
Navigation, 5
Non-teaching days, 16
adding, 16
copying from previous school year, 48
editing, 16
viewing, 49
Renaissance Place™
Software Manual
238
Index
editing, 42
working in a different school year, 44
Schools, 51
editing, 51
viewing, 51
School-to-Home Report, 151, 175
Scores, ERA (Estimated Reading Age), 200
Searching for student user names, 34
Security options
Provide Student Login Assistance, 211
Restrict Student Workstations (IP Restrictions), 211
Security questions for personnel, 65
Server address, 28
Setting a data consolidation schedule, 141
Setting login attempts allowed, 208, 210
Setting the Data Editing Restrictions Preference, 208
Setup checklist, 11
Software installation, 26
Software manuals, Renaissance Place Software Manual, 7
Software requirements, 26
Software requirements, checking, 28
Software tips, 7
Speed, upload and download, 31
Start date, 20
Student capacity, 207
Student characteristics
adding, 99
deleting, 102
editing, 100
editing those assigned to one student, 98
Students, 83
adding, 20
adding to classes, 134
deleting, 114
editing, 95
editing class enrolment, 106
editing multiple, 102
editing school enrolment, 92, 94
enrolling in a class, 134
exporting, 109
inactive, 114
locked accounts, 117
logging in, 32
merging records, 88
passwords, 86
promoting, 109
reactivating, 116
recovering records, 105
user name, searching for, 34
user names, 86
viewing, 83
viewing class enrolment, 108
Renaissance Place Tips
for Consolidated Reports and the Dashboard, 7
for Getting Started, 7
Renaissance Responder software, downloading, 28
Renaissance-U, 3
Reporting parameter groups, 147
Reporting periods
adding, 18
deleting, 145
editing, 144
Reports, 144, 149
blocked based on characteristics or ethnicity, 149
cannot print/error messages, 178
choosing, 151
Customisable Progress, 149, 155
Customisable Ranking, 150, 160
Customisable Status, 150, 165
How to Read a Maths Implementation Report, 7
How to Read a Reading Implementation Report, 7
Implementation Progress (Maths or Reading), 150,
169
Implementation Status (Maths or Reading), 151, 172
printing, 155
reporting parameter groups, 147
School-to-Home, 151, 175
which report to use, 151
Requirements
browser, 26
hardware, 26
operating system, 26
software, 26, 28
Resetting personnel passwords, 67
Restricting IPs, 211
Retrieving forgotten user names (personnel), 68
Roles, 6
RPID, 28
S
Scheduled data consolidation, 141
School assignments (personnel), editing, 74
School enrolment
editing for multiple students, 94
editing for one student, 92
School network (personnel), editing, 76
School network assignments (personnel), editing, 76
School network, editing, 40
School network-shared capacity, 207
School years, 41
adding, 41
alert, 5
copying classes from prior, 127
current, 43
deleting, 43
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Index
Viewing schools, 51
Viewing students, 83
Viewing the consolidation log, 142
Subscriptions
alert, 5
renewing, 207
viewing, 207
Support page, 31
Supporting software, 26
downloading, 28
Switching roles, 6
W
Working in a different school year, 44
T
Teachers, team
adding and removing, 136
Teachers. See Personnel
Team teachers, adding and removing, 136
Technical support, 10
Technology/Computer Coordinator
school computer security policy, 29
Third-party downloads, 30
Tips, 7
Troubleshooting, 213
computer security policy, 29
supporting software, 28
U
Unlocking accounts, 80, 117
individual personnel accounts, 81
multiple personnel accounts, 80
updates, 202
Updates to Dashboard, 202
Upload speed, 31
URL for Renaissance Place, 28
User groups, 53
User name (student), searching for, 34
User names
retrieving forgotten (personnel), 68
students, 86
V
Verifying your email address, 65, 67
Viewing capabilities
for a group, 54, 55
for an individual, 54, 71
Viewing class enrolment, for one student, 108
Viewing classes, 124
Viewing courses, 119
Viewing locked accounts
individual personnel accounts, 81
multiple personnel accounts, 80
Viewing marking periods, 47
Viewing non-teaching days, 49
Viewing personnel, 64
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About Renaissance Learning UK
Renaissance Learning UK is a leading provider of assessment technology for primary
and secondary schools. Our products promote success amongst students of all ages and
abilities through personalised practice in reading, writing and maths, and by providing
teachers with immediate feedback and data that helps inform instruction.
Our Accelerated Reader (AR) Advantage and Accelerated Maths (AM) Advantage software,
together with the interactive NEO 2 writing tool, help to enhance literacy and numeracy
skills, support differentiated instruction, and personalise practice to optimise student
development. The world’s most widely used reading software, Accelerated Reader
schools report an average of two years’ reading age growth in just one academic year.
A member of BESA, we also support The Schools Network (formerly SSAT), National
Literacy Trust and Chartered Institute of Library and Information Professionals amongst
other organisations.
™
Renaissance Learning
32 Harbour Exchange Square London, E14 9GE
+44 (0)20 7184 4000 www.renlearn.co.uk
R43845.1509