Bid For Audio Visual Conferencing System – reg.

Email: navincbse@gmail.com
Website: www.cbseacadmic.in
No.CBSE/RO(T)/VCE./2013/
Tel: 011-23211575
Tele Fax: 011-23211575
Dated: 01.01.2014
Sub : BID FOR AUDIO VISUAL CONFERENCING SYSTEM – reg.
Responding to the challenge of improving the quality of school education in India, CBSE has
decided to establish the National Institute of Continuous Professional Development for empowering
teachers for improving the quality of school education at Gurgaon and its regional centres at Kakinada,
Kolkata, Chandigarh, Kochi, Sitapur, Rai Bareilly, Pune etc. All these centers will be connected to each
other through Audio-Video conferencing link.
The CBSE plans to establish training centres in Kakinada, Kolkata, Kochi, Sitapur, Rai Bareilly, Pune
etc. Following material is required on an urgent basis. The technical details and experience in the field of
video conferencing as per Annexure–II along with EMD of Rs.2,00,000/-(in the form of A/c payee Demand
Draft, Fixed Deposit Receipt, Banker’s cheque or Bank Guarantee) favouring “Secretary, CBSE, Delhi”
and rates as per Annexure–III may please be furnished, duly sealed separately in two different envelopes
superscribing “Technical Details” and “BID FOR AUDIO VISUAL CONFERENCING SYSTEM”
respectively and both these envelopes be sealed in one envelope superscribing “BID FOR AUDIO
VISUAL CONFERENCING SYSTEM”.
The quotation should be completed in all respects and be clearly mentioned that all the terms and
conditions as per Annexure–I are acceptable. The quotation(s) received without earnest money or in an
incomplete manner in any respect will suo motto be rejected. The tender should be placed in the Tender
Box kept at ground floor near security guard counter, CBSE, 17, Rouse Avenue, New Delhi on or before
15th January 2014 up to 10.00 AM. For any clarification please call on 011-23211575.
Yours faithfully,
(Navin Maini )
Research Officer (Tech.)
Encl as above
Sealing and Marking of Bids
The Bidder shall submit the Bid in the format specified in the Tender and seal it in an envelope and mark
the envelope as “BID FOR AUDIO VISUAL CONFERENCING SYSTEM”
1. The documents accompanying the Bid shall be placed in a separate envelope and marked as
“Technical Details”. The documents shall include:
a) Bid Security & Cost of Tender Document;
b) Supporting documents; and
2. The Bidder shall submit the financial Bid in the format specified at Annexure III, and seal it in an
envelope and mark the envelope as “FINANCIAL BID FOR AUDIO VISUAL CONFERENCING
SYSTEM”
3. The envelope specified in s.no.1 above and another envelope for S.No.2 shall be placed in an outer
envelope, which shall be sealed. Each of the three envelopes shall clearly bear the following
identification: “BID FOR AUDIO VISUAL CONFERENCING SYSTEM” and shall clearly
indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on
the right hand top corner of each of the envelopes.
4. Each of the envelopes shall be addressed to so as to reach latest by 15.1.2014 by 10.00 am:
Mr Navin Maini
Research Officer (Tech.)
Central Board of Secondary Education
Shiksha Sadan 17 Rouse Avenue Delhi 110002
• If the envelopes are not sealed and marked as instructed above, the Board assumes no
responsibility for the misplacement or premature opening of the contents of the Bid
submitted.
• While TENDERs are under consideration, bidders and their representatives or other
interested parties, are advised to refrain from contacting by any means bidders' personnel or
representatives, on matters relating to the TENDERs under study. CBSE, New Delhi if
necessary will obtain clarification on TENDERs by requesting such information from any or
all the bidders either in writing or through personal contact as may be necessary. The bidder
will not be permitted to change the substance of his offer after the TENDERs have been
received in CBSE, New Delhi. Any attempt by any bidder to bring pressure of any kind, may
disqualify the bidder for the present TENDER and the bidder may be liable to be debarred
from bidding for CBSE, New Delhi TENDERs in future for a period of two years. CBSE,
New Delhi reserves all rights to cancel the TENDER without assigning any reason thereof.
• Govt. Levies like service tax shall be paid at actual rates applicable on the date of delivery.
Rates should be quoted accordingly giving the basic price, Service Tax etc.
• The proposal should be submitted in English Language and prices quoted in INR.
• Bidder shall sign all pages of TENDER.
In case of any discrepancy between rates mentioned in figures and words, the latter shall
prevail.
• Any attempt to influence directly or indirectly on the part of the TENDER with the authority
to whom he has submitted the TENDER or authority who is competent finally to accept it
after he has submitted his TENDER or any endeavour to secure any interest for an actual or
prospective bidder or to influence by any means the acceptance of a particular TENDER will
render the TENDER liable to be excluded from consideration.
• The bidder should have an office in the Delhi state/ NCR and at other places with offices
across India manned with their own qualified professionals.
The Technical Evaluation Committee will examine all of the technical pre-requisites for the conduct of the
services. Each Bidder will be awarded a Technical Score (TS) out of 100 points by the Committee based on
the parameter given in the table below. The bidders are required to submit documents to establish their
capability.
S.NO.
1.
2.
3.
4.
5.
6.
7.
CRITERIA
Proposed solution.
Financial capability information
Details of similar works under execution or
awarded during last 3 years
Details of similar completed works during last
3 years
Details of Technical manpower to be
employed for this project work
(Name, Qualification, Total Experience
Years, Experience in Exam related software
Years)
Hardware and Infrastructural availability for
the work.
ISO Equivalent/Higher certification.
Marks
30
15
15
10
10
10
10
Financial bid of only those bidders who get more than 70% marks in the table above will be opened on
15/1/2014 at 3.00 PM in presence of any bidders who may wish to be present.
Technically qualified bidder quoting the lowest total unit price as per Annexure III will be awarded the
contract.
Annexure – I
Terms and Conditions
a) AMC of the complete system for 1 year is included. Coordination with the manufacturer will be the
responsibility of the vendor.
b) Scheduled preventive maintenance once in every month.
c) Unscheduled, on-call corrective and remedial maintenance service from 09.30 hrs. to 17.30 hrs.(Monday to
Saturday) excluding public holiday.
d) Standard force majeure conditions shall apply.
e) Complaints shall be attended to on the same day. Replacement and/or repair of the hardware equipment shall be
carried out within 24 hours of registering the complaints. It is the whole & sole responsibility of the firm to
arrange the part, repairs/replacement of equipment & stand-by device failing which the earnest money to the firm
will be forfeited.
f) The firm agrees to maintain the equipments specified in this Agreement in accordance with terms and conditions
mentioned above.
g) The rates should be quoted without Taxes and Taxes should be quoted extra.
h) It should be clearly understood that CBSE can call the Engineers on holidays also.
i)
The Professor & Director (ART&I), CBSE reserves the right to accept or reject any or all the tender without
assigning any reason.
j) The jurisdiction in legal matter will be Delhi/New Delhi.
k) Material will be delivered and installed within 7 days from date of issuance of the order for a
particular centre. Otherwise tender will be cancelled/Payment may be deducted.
l) Payment terms: 50% delivery, 40% on installation, 10% on completion of 1 year AMC
m) The vendor should have OEM Authorization. Also one principal cannot authorize two
distributors/suppliers to quote on their behalf in the same tender.
n) The cost of tender document Rs 2000/- should be submitted as a DD along with the tender.
o) The vendor should have turnover of at least 1 Crore and documentation (balance sheet etc.) to support.
p) The requirement at different centers will be different. Therefore CBSE is asking for unit cost of the
material required. The Professor & Director (ART&I) may vary the quantity of material required.
An agreement on Non-Judicial Stamp Paper is to be signed which will have the details of service levels
required from the selected vendor.
Annexure – II
CENTRAL BOARD OF SECONDARY EDUCATION
SHIKSHA KENDRA, 2, COMMUNITY CENTRE,
PREET VIHAR, DELHI-110 310
(To be sealed separately along with the DD for Earnest money)
1. ABOUT THE FIRM :
(a) Name & Profile of the firm
(b) Activities of the organisation
(c) Man power profile of the firm
(d) References from customers where similar work is being done.
(e) Turn over for the period
:
2011-2012
2012-2013
2.
Technical Solution: Details of the services. Please use additional pages as necessary.
3.
Documentary evidence of the following:
(i)
(ii)
(iii)
(iv)
Length of Experience
Financial Statements of the firm for the last 02 years
Similar work done for government ministries/educational boards
Technical and Administrative manpower available for the work.
Authorised Signatory
(with full name, designation and stamp)
Mobile No.:__________________
Phone No.:__________________
Annexure – III
1.
The system should be compatible with AVIEW software at aview.in.
2.
All Equipment has to be from leading manufacturer brands.
S.No.
1. a
1. b
Original
requirement
Detailed Description of proposed equipment
Comments
360°
Movable
Camera
Signal system 1080P60/50/30/25
Lens zoom 18 optical zoom ,f=4.7~84.6mm
Angle of view (H) 3.8°(tele)--55°(wide)
Minimum illumination 1.8Lux
White balance Auto / Manual
Focus system Auto / Manual
Iris system Auto / Manual
Shutter speed Auto / Manual
Back light compensation On/Off
S/N ratio >50dB
Input/Output interfaces
HD interface USB 3.0
This is a PTZ
camera to be
mounted on
ceiling/wall.
Option for
1.a in AV
Room
Media Storage Type: 220 GB HDD | Image Sensor:
1/3.91 “Exmor R” CMOS Sensor | Zoom: 12x Optical,
160x Digital | Screen: 3.0 (7.62 cm) Xtra Fine LCD
Display, Touch Screen, 16:9 | Inbuilt Projector |
Inbuilt GPS | Face Detection & Smile Shutter | Auto
Backlight Compensation | HDMI & USB Interface |
External Microphone Input | Mass: 0.405 Kg
This is
handycam
which shall be
installed on an
adjustable
tripod.
32BG Memory card
OEM manufactured Tripod Stand
2
HD Camera
(Webcam)
• HD 1080p video quality at 30 frames-per-second
• H.264 with scalable video coding (SVC) and UVC 1.5
encoding technology
• 90-degree diagonal field of view
• 4X digital zoom in Full HD
• Pan, tilt and zoom option controlled by software
• compatible with most UC and web conferencing
applications
• Carl Zeiss® glass lens
• Convenient privacy shutter
• Plug-and-play USB connectivity
• Multiple mounting options
This is a full
HD webcam
Unit
Price
3
4
4.a
Video
Switcher
Scaled Outputs − HDMI & RGBHV (5 BNC, & 15−pin
HD)
Output − Up to 1920x1200 or 1080p
Audio Outputs − Stereo & S/PDIF.
Embeds Audio on the HDMI Output.
Multi−Standard − PAL & NTSC.
Audio Delay − 40ms, 110ms, 150ms or Disable.
Built−in Proc−Amp
Control − RS−232 & IR
Size - 19” (1U)
Audio - U/D/E
To switch
between
various video
sources
(Wireless)
Tabletop
Mike
• 30.5 MHz tuning range.
• Automatic setup function designed for less
experienced operators
• Up to 16 pre-programmed frequencies per group
• Pilot Tone to prevent unexpected start-up noise
• Infrared link of all frequency and setup data to the
transmitter
• Transmitter battery status monitoring
• Programmable warning functions using a two-color
display backlighting to indicate critical operation
conditions (low battery, audio peak, RF low)
• Compatible with antenna splitters, power supplies,
and high quality directional and
omni-directional antennas. Switching bandwidth <=
30.5 MHz
Sensitivity 6.3 dB�V / -100 dBm
Diversity System Microprocessor-controlled diversity
Modulation Wideband FM
Audio bandwidth 35 – 20 000 Hz (± 3 dB)
T.H.D. <= 0.3 %
SNR (A-weighted) typ. 120 dB(A)
Audio outputs 1 x XLR sockets balanced
1 x TS �” / 6.3 mm jack sockets unbalanced
These are
Wireless mics
that shall be
installed on
stands. This
would provide
flexibility
without
compromising
on the
performance.
Processor
12 analog mic/line input, 8 analog output, networked
signal processor with fault‐tolerant bus completa as
required. The analog inputs of the
processor to provide software configurable gain in 6dB
steps
up to +48dB per channel and software selectable
Phantom
Power per channel. Phantom Power, Signal Present
and Clip
information per channel should easily be accessible,
without the
requirement for a PC from front panel.
4.b
4.c.ii
4.c.ii
Amplifier
Amplifier Power
2 x 50 W @ 4 Ω, 2 x 25 W @ 8 Ω Frequency Response
- 40 Hz - 20 kHz (+0/-3 dB, @ 1 W reference 1 kHz).
THD+N - ≤0.3 % (at full rated power).
Channel Separation (Crosstalk) - ≤-60 dBV (below
rated power, 1 kHz)
Dynamic Range 88 dB
Integrated DSP.
Audio Latency 10.4 ms
Speakers
(for mid
size rooms)
System Performance
Frequency Response (+/-3 dB) 80 Hz - 17 kHz
Frequency Range (-10 dB)1 70 Hz - 19 kHz
Nominal Dispersion 125° H x 125° V
Recommended High-Pass Filter 70 Hz high-pass filter
Loudspeaker EQ Recommended
Overload Protection PTC/Resistor
Long-Term Power Handling 40 W (160 W peak)
Sensitivity (SPL / 1 W @ 1 m)3 87 dB SPL
Maximum SPL @ 1 m4 103 dB SPL (109 dB SPL peak)
Nominal Impedance 8 Ω (transformer bypassed)
Transformer Taps (70/100 V) 70 V: 2.5 W, 5 W, 10
W, 20 W, 40 W
100 V: 5 W, 10 W, 20 W, 40 W
Driver 4.5" (114 mm) full-range driver
Speakers
(for small
sized
rooms)
Frequency Response (+/-3 dB) 95 Hz - 17 kHz
Frequency Range (-10 dB)1 80 Hz - 19 kHz
Nominal Dispersion 170° H x 160° V
Recommended High-Pass Filter 80 Hz high-pass filter
Long-Term Power Handling 16 W (64 W peak)
Sensitivity (SPL / 1 W @ 1 m)3 84 dB SPL
Maximum SPL @ 1 m4 96 dB SPL (102 dB SPL peak)
Nominal Impedance 8 Ω (transformer bypassed)
Transformer Taps (70/100 V) 70 V: 1 W, 2 W, 4 W, 8
W, 16 W
100 V: 2 W, 4 W, 8 W, 16 W
Driver - 2.25" (57 mm) full-range driver
4.d
5
Wireless
Mics
Switching bandwidth �30.5 MHz
RF output power 10 or 50 mW
Modulation Wideband FM
Audio input TB3M / 3-pin mini-XLR socket (max. 2.5
Vrms)
Audio bandwidth 35 – 20 000 Hz (± 3 dB)
T.H.D. �0.7 %
SNR (A-weighted) > 120 dB(A)
Battery life �7 hours with one 1.5 V LR6 AA alkaline
battery
�8 hours with one 1.2 V HR6 AA rechargeable
battery (min. 2100 mAh)
�14 hours with one 1.5 V FR6 AA lithium battery
Dimensions 60 mm (2.4 in.) �73.5 mm (2.9 in.) x 30
mm (1.2 in.)
Net / Shipping Weight 90 g (3.2 oz.) without batteries
Standard Accessories 1 AA size LR6 batteries, belt clip
Audio
Mixer
8 Channel Mixer with True, professional +48V
phantom power, Universal internal power supply
Frequency Response Mic / Line Input to any Output
+/-1.5dB, 20Hz – 20kHz
T.H.D. Mic Sensitivity -30dBu, +14dBu @ Mix output
< 0.02% @ 1kHz
Noise Mic Input E.I.N. (maximum gain) -127dBu
(150Ω source)
Aux, Mix and Masters (@ 0dB, faders down) < -85dBu
Crosstalk Channel Mute > 96dB
(@ 1kHz) Aux Send Pots Offness > 86dB
EQ HF 12kHz, +/-15dB
(Mono inputs) MF (swept) 150Hz – 3.5kHz, +/-15dB
LF 80Hz, +/-15dB
Q - 1.5
EQ HF1 - 2kHz, +/-15dB
(Stereo inputs) MF (EFX Only) - 720Hz, +/-15dB
LF - 80Hz, +/-15dB
Q (MF) - 0.8
Temperature Range - 5°C to +40°C
Input & Output Mic Input - +15dBu max.
Levels Line Input- +30dBu max.
Stereo Input.- . +30dBu max.
Mix Output.- +20dBu max.
Headphones (@150Ω)- 300mW
Input & Output Mic Input. - 2kΩ
Impedances Line Input- 10kΩ
Stereo Input- 65kΩ (stereo), 35kΩ (mono)
Outputs- 150Ω (balanced), 75Ω (unbalanced) • Simple
rack mounting options.
This is similar
to the above
wireless mic.
However, this
would be worn
by the
presenter.
Giving him
flexibility with
comfort and
high
performance.
6
Screen Size 46 (117cm), 16:9
TV System 1 (Digital/Analog): B/G, D/K, I, L, M
Colour System PAL, SECAM, NTSC 3.58, NTSC 4.43
Video Signal 480/60i, 480/60p, 576/50i,
720/50p,576/50p, 720/60p, 1080/50i, 1080/60i,
720/24p (HDMI™ only), 720/30p (HDMI™ only),
1080/24p (HDMI™ only), 1080/30p (HDMI™ only),
1080/60p (HDMI™ / Component), 1080/50p
(HDMI™ / Component).
MPEG Noise Reduction Yes
Advanced Contrast Enhancer (ACE) Yes
PhotoTV HD Yes
Viewing Angle 178° (Right/Left), 178° (Up/Down)
Screen Format TV: Auto Wide/ Full/ Normal/ Wide
Zoom/ Zoom/ Caption/ 14:9/ PC: Full 1/ Full 2/
Normal
Picture Mode Vivid, Standard, Custom, Photo-Vivid,
TV Size 46" Photo-Standard, Photo-Original, Photo-Custom,
Cinema1, Cinema2, Game-Standard, Game-Original,
Graphics, Sports, Animation
CineMotion/Film Mode/Cinema Drive Yes
3D Comb Filter Yes
Sound Mode Standard, Cinema, Sports, Music, Game,
Compressed Audio
Sound Enhancer Yes
S-Force S-Force Front Surround 3D
Dolby® Dolby® Digital, Dolby® Digital Plus,
Dolby® Pulse
Simulated Stereo Yes
Audio Output Power 10W+10W
HDMI™ Connections 4
USB 2.0 2 port, Ethernet Connection 1 (Vertical)
Composite Video Input(s) 2 (1 Rear/1 Rear Hybrid
w/Component), Component Video (Y/Pb/Pr) Input(s)
1 (Rear/Hybrid)
7
8
Interactive
White
Board
Active Size: Minimum 77” diagonal
Active Area: Minimum active area 156 cm W × 117cm
H
Resolution: Digitizing resolution is approximately
32767 × 32767
Aspect Ratio: 4:3
Board Surface: Durable Hard-coated steel surface,
optimized for projection, maintenance free, compatible
with dry-erase markers and easily cleaned with
whiteboard cleaner or isopropyl alcohol (IPA)
Operating System: Windows XP SP3, Windows
Vista® SP2 or Windows 7 operating system and Linux
Writing Tools: Both finger and pen touch without any
special tools, supports multi touch and use of non
mechanical and battery free objects.
Power Options: Power consumption is less than 0.5 W
(100 mA at 5 V). Must obtain power from the computer
through the USB cable for Windows® and Linux®
computers.
Technology: Touch technology. No interference from
Electromagnetic sources/sunlight and other external
influences
Data Ports: 12 Mbit /s USB connection (full-speed
USB 1.1 or USB 2.0).
Storage: Saving of files in PC
Software: Must include a complete version of the white
boarding software application on a CD or DVD.
Software must also be available online for download.
Users must be able to access the software without
having to register for an online community.
Software must be available for update via a product
updating service that can automatically scan for new
updates and alert users to their availability.
Must support Windows® / Linux® operating systems
Should have interactive features like palm touch, image
gallery, image enlarge; snap shots, recording lectures,
reveal option, focus to specific part of content, zoom
etc.
Must supply additional software to collaborate
external content and facilitate teachers to create new
content and manage and deliver other content.
Must supply an application for remote collaboration to
work on the same content simultaneously and write
directly into each other’s documents. Minimum 100 to
maximum 500 users can concurrently use the facility.
Accessories: Stylus/ Pens, USB Cable, Software CD,
user manual etc. to be a part of standard supply.
Multiple
VGA Card
•External (PC) for PC
•Video Analog-to-Digital Converter
•TV Recording in MPEG-4 (H.264) format
•Audio In, Audio L/R In, S-Video In, S-Video Out,
USB
9
10
Ultra Short
Throw
Projector
for
Interactive
Board
Multimedia
Projector
for
projection
on Screen
Motorized
screen
Rack
Projection System 3 LCD panels, 1 lens projector
system
Lamp UHP lamp, 210W
Light Output 3,000 lm
Screen Size 60" to 110" (measured diagonally)
Panel 0.63" x 3 LCD panel
Projector Lens Approx. 1.05 times manual
zoom/manual Focus, F=1.78~1.83, f= 4.92~5.18mm,
TR=0.34~0.36:1
Keystone Correction Range Max. Vertical : +/- 5
degrees
Lens Shift Vertical ±4% (Manual), Horizontal ±3%
(Manual)
Throwing Distance (4:3 Screen Aspect Ratio) From the
center of projection window to screen 60" Screen 0.424
to 0.436m, 70" Screen 0.495 to 0.509m, 80" Screen
0.566 to 0.581m, 90" Screen 0.636 to 0.654m, 110"
Screen 0.778 to 0.800m
Included
Ceiling Mount
Kit and
cabling.
3700 lm WXGA, HDMI, LAN, USB, 16 W Spk, with
Wi-Fi Dongle.
Motorized screen. High Gain glass beaded. 120"
diagonal.
24 U rack with castor wheels (Front glass / 3 sides
perforated metal) Grey Color, 4 Fans, Trays as per
requirement, Cable manager
Speaker
Cable
Conductors : 16AWG, (26/30) bare copper conductors
Insulation : PVC color coded: red, black.
Center Conductor : 1.478mm (0.058in).
PVC Insulation : 2.0mm (0.079in).
Outer Jacket : 5.2mm (0.205in).
DC Resistance : 13.7Ω/km (4.17Ω/1000ft).
Temperature : −20° to 75°C (−4° to 167°F).
RoHS : compliance with European directive
2002/95/IEC.
Audio &
Microphone
Cable
Conductors : 20AWG, (10/30) tinned copper
conductors.
Insulation : PVC color coded: red, black
Drain Wire : 20AWG (10/30) tinned copper
Shield : Aluminum Mylar foil 25% overlap rate
Conductor : 0.916mm (0.036in).
PVC Insulation : 0.44mm (0.071in) nominal thickness,
1.8mm diameter
Impedance : 40 to 100Ω.
DC Resistance : 34.6Ω/km (10.5Ω/1000ft).
RoHS : compliance with European directive
2002/95/IEC
CSA : C(UL) FT4.
VALRACK or
equivalent
VGA Cable
HDMI
Cable
High−resolution
multi−conductor containing 3 mini coaxes, 2
shielded pairs, and 7 single strands. for 15−pin HD
(VGA/UXGA)
cables. Conductor: 26AWG 7/34 tinned copper.
Jacket: HD polyethylene.
Diameter: 0.88mm (0.34in).
Jacket Colors: Red, orange, brown, yellow, black,
red/black. Shield: (A) 85% spiral 36AWG tinned
copper.
(B) Aluminum Mylar foil 25% overlap rate.
Outer Jacket: PVC.
Outer Jacket Color: Dark gray with white lettering.
Outer Diameter: 10.0mm (0.393in).
UL: CL2.
CSA: C(UL) FT4.
RoHS: In compliance with European directive
2002/95/IEC.
High−speed HDMI cables.
RESOLUTIONS SUPPORTED : 480i, 480p, 720p,
1080i, 1080p.
SHIELD : Dual overall shield against EMI/RFI
interference, (a) Al−Mylar, (b) tinned copper
CABLE OD : 3−25ft: 7.6 mm; 35 & 50ft: 8.3mm.
MOLDED CONNECTORS 19 pin
GOLD-PLATED CONNECTOR
HDCP COMPLIANT
Should be FLAME TEST.
Terms & Conditions as per Annexure – I, are accepted.
Authorised Singnatory
(with full name, designation and stamp)
Mobile No.:__________________
Phone No.:__________________