User manual | Dell 3333dn and 3335dn Laser MFP User`s Guide

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User manual | Dell 3333dn and 3335dn Laser MFP User`s Guide | Manualzz

Dell 3333dn and 3335dn Laser

MFP

User's Guide

November 2009 www.dell.com | support.dell.com

Trademarks

Information in this document is subject to change without notice.

Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell and the

DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation. Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Contents

Safety information...........................................................................15

Learning about the printer.............................................................17

Thank you for choosing this printer!............................................................................................................................17

Finding information about the printer........................................................................................................................17

Printer configurations........................................................................................................................................................18

Selecting a location for the printer...............................................................................................................................20

Basic functions of the scanner........................................................................................................................................21

Understanding the ADF and scanner glass................................................................................................................22

Understanding the printer control panel...................................................................................................................23

Understanding the home screen...................................................................................................................................24

Using the touch-screen buttons....................................................................................................................................25

Additional printer setup..................................................................29

Installing internal options................................................................................................................................................29

Available internal options............................................................................................................................................................ 29

Accessing the system board to install internal options.................................................................................................... 30

Installing a memory card ............................................................................................................................................................. 32

Installing a flash memory or firmware card........................................................................................................................... 34

Installing an Internal Solutions Port......................................................................................................................................... 36

Installing a printer hard disk ....................................................................................................................................................... 43

Installing a fax card ........................................................................................................................................................................ 47

Installing hardware options.............................................................................................................................................50

Installing a 550-sheet drawer ..................................................................................................................................................... 50

Attaching cables..................................................................................................................................................................51

Verifying printer setup.......................................................................................................................................................52

Printing a menu settings page................................................................................................................................................... 52

Printing a network setup page .................................................................................................................................................. 53

Setting up the printer software......................................................................................................................................53

Installing printer software ........................................................................................................................................................... 53

Updating available options in the printer driver................................................................................................................. 54

Setting up wireless printing.............................................................................................................................................55

Follow these steps to set up your printer .............................................................................................................................. 55

Information you will need to set up the printer on a wireless network...................................................................... 55

Installing the printer on a wireless network (Windows)................................................................................................... 56

Installing the printer on a wireless network (Macintosh)................................................................................................. 59

Installing the printer on a wired network...................................................................................................................62

Contents

2

Changing port settings after installing a new network Internal Solutions Port...........................................65

Setting up serial printing..................................................................................................................................................67

Minimizing your printer's environmental impact.....................69

Saving paper and toner.....................................................................................................................................................69

Using recycled paper and other office papers ..................................................................................................................... 69

Conserving supplies....................................................................................................................................................................... 69

Saving energy.......................................................................................................................................................................70

Using Eco-Mode .............................................................................................................................................................................. 70

Adjusting Power Saver.................................................................................................................................................................. 71

Adjusting the brightness of the display ................................................................................................................................. 72

Setting the standard exit bin light............................................................................................................................................ 72

Reducing printer noise......................................................................................................................................................73

Loading paper and specialty media.............................................75

Setting the Paper Size and Paper Type........................................................................................................................75

Configuring Universal paper settings..........................................................................................................................75

Avoiding jams.......................................................................................................................................................................76

Loading trays.........................................................................................................................................................................76

Using the multipurpose feeder......................................................................................................................................80

Linking and unlinking trays.............................................................................................................................................85

Linking trays...................................................................................................................................................................................... 85

Unlinking trays................................................................................................................................................................................. 85

Assigning a custom paper type name..................................................................................................................................... 86

Changing a Custom Type <x> name....................................................................................................................................... 86

Paper and specialty media guidelines.........................................87

Paper guidelines..................................................................................................................................................................87

Paper characteristics...................................................................................................................................................................... 87

Unacceptable paper ...................................................................................................................................................................... 88

Selecting paper................................................................................................................................................................................ 88

Selecting preprinted forms and letterhead........................................................................................................................... 88

Storing paper.................................................................................................................................................................................... 89

Supported paper sizes, types, and weights...............................................................................................................89

Paper sizes supported by the printer ...................................................................................................................................... 89

Paper types and weights supported by the printer ........................................................................................................... 91

Paper capacities............................................................................................................................................................................... 91

Software overview..........................................................................93

Status Monitor Center........................................................................................................................................................93

Driver Profiler........................................................................................................................................................................93

Contents

3

Dell Printer Alert Utility......................................................................................................................................................93

Printing...............................................................................................95

Printing a document..........................................................................................................................................................95

Printing on both sides of the paper (duplexing)......................................................................................................95

Printing on specialty media.............................................................................................................................................96

Tips on using letterhead............................................................................................................................................................... 96

Tips on using transparencies...................................................................................................................................................... 96

Tips on using envelopes............................................................................................................................................................... 96

Tips on using labels........................................................................................................................................................................ 97

Tips on using card stock............................................................................................................................................................... 97

Printing confidential and other held jobs...................................................................................................................98

Holding jobs in the printer .......................................................................................................................................................... 98

Printing confidential and other held jobs from Windows ............................................................................................... 98

Printing confidential and other held jobs from a Macintosh computer..................................................................... 99

Printing from a flash drive..............................................................................................................................................100

Printing information pages...........................................................................................................................................101

Printing a font sample list..........................................................................................................................................................101

Printing a directory list................................................................................................................................................................101

Printing the print quality test pages......................................................................................................................................101

Canceling a print job........................................................................................................................................................102

Canceling a print job from the printer control panel ......................................................................................................102

Canceling a print job from the computer............................................................................................................................102

Copying.............................................................................................104

Making copies....................................................................................................................................................................104

Making a quick copy....................................................................................................................................................................104

Copying using the ADF...............................................................................................................................................................104

Copying using the scanner glass ............................................................................................................................................105

Copying photos.................................................................................................................................................................105

Copying on specialty media..........................................................................................................................................105

Making transparencies................................................................................................................................................................105

Copying to letterhead.................................................................................................................................................................106

Customizing copy settings............................................................................................................................................106

Copying from one size to another..........................................................................................................................................106

Making copies using paper from a selected tray ..............................................................................................................107

Copying on both sides of the paper (duplexing)..............................................................................................................107

Copying a document that contains mixed paper sizes...................................................................................................107

Reducing or enlarging copies ..................................................................................................................................................108

Adjusting copy quality................................................................................................................................................................109

Collating copies.............................................................................................................................................................................109

Placing separator sheets between copies ...........................................................................................................................110

Contents

4

Copying multiple pages onto a single sheet......................................................................................................................110

Creating a custom job (job build) ...........................................................................................................................................111

Pausing the current print job to make copies........................................................................................................111

Placing information on copies.....................................................................................................................................112

Placing the date and time at the top of each page..........................................................................................................112

Placing an overlay message on each page..........................................................................................................................112

Canceling a copy job........................................................................................................................................................113

Canceling a copy job while the document is in the ADF ...............................................................................................113

Canceling a copy job while copying pages using the scanner glass .........................................................................113

Canceling a copy job while the pages are being printed ..............................................................................................113

Understanding the copy screens and options.......................................................................................................113

Copy from........................................................................................................................................................................................113

Copy to .............................................................................................................................................................................................113

Scale...................................................................................................................................................................................................114

Darkness...........................................................................................................................................................................................114

Content.............................................................................................................................................................................................114

Sides (Duplex) ................................................................................................................................................................................114

Collate...............................................................................................................................................................................................114

Options.............................................................................................................................................................................................114

Improving copy quality...................................................................................................................................................116

E-mailing..........................................................................................117

Getting ready to e-mail...................................................................................................................................................117

Enabling the e-mail function....................................................................................................................................................117

Setting up the e-mail function.................................................................................................................................................118

Configuring the e-mail settings...............................................................................................................................................118

Creating an e-mail shortcut...........................................................................................................................................118

Creating an e-mail shortcut using the Embedded Web Server ...................................................................................118

Creating an e-mail shortcut using the touch screen........................................................................................................119

E-mailing a document.....................................................................................................................................................119

Sending an e-mail using the touch screen..........................................................................................................................119

Sending an e-mail using a shortcut number ......................................................................................................................119

Sending an e-mail using the address book.........................................................................................................................120

Customizing e-mail settings.........................................................................................................................................120

Adding e-mail subject and message information.............................................................................................................120

Changing the output file type..................................................................................................................................................121

E-mailing color documents...........................................................................................................................................121

Canceling an e-mail..........................................................................................................................................................121

Understanding e-mail options.....................................................................................................................................122

Original Size....................................................................................................................................................................................122

Sides (Duplex) ................................................................................................................................................................................122

Orientation......................................................................................................................................................................................122

Contents

5

Binding .............................................................................................................................................................................................122

E-mail Subject ................................................................................................................................................................................122

E-mail File Name............................................................................................................................................................................122

E-mail Message..............................................................................................................................................................................122

Resolution........................................................................................................................................................................................122

Send As.............................................................................................................................................................................................123

Content.............................................................................................................................................................................................123

Advanced Options........................................................................................................................................................................123

Faxing...............................................................................................124

Getting the printer ready to fax...................................................................................................................................124

Initial fax setup...............................................................................................................................................................................124

Choosing a fax connection........................................................................................................................................................125

Connecting to an analog telephone line .............................................................................................................................126

Connecting to a DSL service .....................................................................................................................................................126

Connecting to a PBX or ISDN system.....................................................................................................................................127

Connecting to a distinctive ring service...............................................................................................................................127

Connecting the printer and a telephone or answering machine to the same telephone line.........................128

Connecting to an adapter for your country or region.....................................................................................................130

Connecting to a computer with a modem..........................................................................................................................134

Enabling the fax function...........................................................................................................................................................135

Using the Embedded Web Server for fax setup.................................................................................................................136

Setting the date and time..........................................................................................................................................................136

Turning daylight saving time on or off .................................................................................................................................136

Sending a fax......................................................................................................................................................................137

Sending a fax using the printer control panel....................................................................................................................137

Sending a fax using the computer .........................................................................................................................................137

Creating shortcuts............................................................................................................................................................138

Creating a fax destination shortcut using the Embedded Web Server.....................................................................138

Creating a fax destination shortcut using the touch screen.........................................................................................139

Changing the fax destination shortcut using the Embedded Web Server..............................................................139

Using shortcuts and the address book......................................................................................................................140

Using fax shortcuts.......................................................................................................................................................................140

Using the address book..............................................................................................................................................................140

Customizing fax settings................................................................................................................................................141

Changing the fax resolution .....................................................................................................................................................141

Making a fax lighter or darker ..................................................................................................................................................141

Sending a fax at a scheduled time..........................................................................................................................................141

Printing an incoming fax on both sides of the paper (duplexing)..............................................................................142

Viewing a fax log...........................................................................................................................................................................142

Blocking junk faxes.......................................................................................................................................................................142

Canceling an outgoing fax.............................................................................................................................................143

Canceling a fax while the original documents are still scanning ................................................................................143

Contents

6

Canceling a fax after the original documents have been scanned to memory .....................................................143

Understanding fax options............................................................................................................................................143

Original Size....................................................................................................................................................................................143

Content.............................................................................................................................................................................................144

Sides (Duplex) ................................................................................................................................................................................144

Resolution........................................................................................................................................................................................144

Darkness...........................................................................................................................................................................................144

Advanced Options........................................................................................................................................................................144

Improving fax quality.......................................................................................................................................................145

Holding and forwarding faxes......................................................................................................................................145

Holding faxes..................................................................................................................................................................................145

Forwarding a fax ...........................................................................................................................................................................146

Scanning to an FTP address.........................................................147

Scanning to an FTP address..........................................................................................................................................147

Scanning to an FTP address using the keypad ..................................................................................................................147

Scanning to an FTP address using a shortcut number....................................................................................................147

Scanning to an FTP address using the address book ......................................................................................................148

Creating shortcuts............................................................................................................................................................148

Creating an FTP shortcut using the Embedded Web Server.........................................................................................148

Creating an FTP shortcut using the touch screen.............................................................................................................148

Understanding FTP options..........................................................................................................................................149

Original Size....................................................................................................................................................................................149

Sides (Duplex) ................................................................................................................................................................................149

Orientation......................................................................................................................................................................................149

Binding .............................................................................................................................................................................................149

Resolution........................................................................................................................................................................................149

Send As.............................................................................................................................................................................................150

Content.............................................................................................................................................................................................150

Advanced Options........................................................................................................................................................................150

Improving FTP quality.....................................................................................................................................................151

Scanning to a computer or flash drive......................................152

Scanning to a computer.................................................................................................................................................152

Scanning to a flash drive................................................................................................................................................153

Understanding scan profile options..........................................................................................................................153

Quick Setup.....................................................................................................................................................................................153

Format Type....................................................................................................................................................................................153

Compression...................................................................................................................................................................................154

Default Content.............................................................................................................................................................................154

Color ..................................................................................................................................................................................................154

Original Size....................................................................................................................................................................................154

Contents

7

Orientation......................................................................................................................................................................................154

Sides (Duplex) ................................................................................................................................................................................154

JPEG Quality....................................................................................................................................................................................154

Darkness...........................................................................................................................................................................................154

Resolution........................................................................................................................................................................................155

Advanced Imaging.......................................................................................................................................................................155

Improving scan quality...................................................................................................................................................155

Understanding printer menus.....................................................156

Menus list.............................................................................................................................................................................156

Paper menu.........................................................................................................................................................................157

Default Source menu...................................................................................................................................................................157

Paper Size/Type menu ................................................................................................................................................................157

Configure MP menu.....................................................................................................................................................................157

Substitute Size menu...................................................................................................................................................................157

Paper Texture menu ....................................................................................................................................................................158

Paper Weight menu.....................................................................................................................................................................159

Paper Loading menu ...................................................................................................................................................................161

Custom Types menu....................................................................................................................................................................162

Custom Names menu..................................................................................................................................................................162

Custom Scan Sizes menu ...........................................................................................................................................................162

Universal Setup menu.................................................................................................................................................................163

Reports menu.....................................................................................................................................................................163

Network/Ports menu.......................................................................................................................................................165

Active NIC menu............................................................................................................................................................................165

Standard Network or Network <x> menus .........................................................................................................................165

Reports menu (under the Network/Ports menu) ..............................................................................................................166

Network Card menu.....................................................................................................................................................................167

TCP/IP menu ...................................................................................................................................................................................167

IPv6 menu........................................................................................................................................................................................169

Wireless menu................................................................................................................................................................................169

AppleTalk menu ............................................................................................................................................................................170

NetWare menu...............................................................................................................................................................................170

Standard USB menu.....................................................................................................................................................................171

Parallel menu..................................................................................................................................................................................172

Serial <x> menu ............................................................................................................................................................................174

SMTP Setup menu ........................................................................................................................................................................177

Security menu....................................................................................................................................................................178

Miscellaneous menu....................................................................................................................................................................178

Confidential Print menu.............................................................................................................................................................178

Security Audit Log menu ...........................................................................................................................................................179

Set Date/Time menu....................................................................................................................................................................179

Settings menu....................................................................................................................................................................180

Contents

8

General Settings menu ...............................................................................................................................................................180

Copy Settings menu ....................................................................................................................................................................186

Fax Settings menu........................................................................................................................................................................192

E-mail Settings menu ..................................................................................................................................................................202

FTP Settings menu........................................................................................................................................................................207

Flash Drive menu ..........................................................................................................................................................................210

Print Settings ..................................................................................................................................................................................215

Help menu...........................................................................................................................................................................226

Maintaining the printer.................................................................227

Cleaning the exterior of the printer............................................................................................................................227

Cleaning the scanner glass............................................................................................................................................227

Cleaning the ADF separator rollers.............................................................................................................................228

Adjusting scanner registration.....................................................................................................................................229

Storing supplies.................................................................................................................................................................230

Checking the status of supplies...................................................................................................................................230

Checking the status of supplies from the printer control panel..................................................................................230

Checking the status of supplies from a network computer..........................................................................................230

Ordering supplies..............................................................................................................................................................231

Printer attached to a network ..................................................................................................................................................231

Printer attached locally to a computer .................................................................................................................................231

Replacing supplies............................................................................................................................................................231

Replacing the toner cartridge ..................................................................................................................................................231

Replacing the photoconductor kit .........................................................................................................................................233

Recycling Dell products..................................................................................................................................................236

Moving the printer to another location....................................................................................................................236

Shipping the printer.........................................................................................................................................................237

Administrative support.................................................................238

Using the Embedded Web Server...............................................................................................................................238

Checking the device status............................................................................................................................................238

Setting up e-mail alerts...................................................................................................................................................238

Viewing reports..................................................................................................................................................................239

Restoring the factory default settings.......................................................................................................................239

Clearing jams...................................................................................240

Understanding jam messages and locations..........................................................................................................240

200 and 201 paper jams.................................................................................................................................................241

202 paper jam.....................................................................................................................................................................243

231 paper jam.....................................................................................................................................................................244

Contents

9

233 paper jam.....................................................................................................................................................................246

234 paper jam.....................................................................................................................................................................246

235 paper jam.....................................................................................................................................................................247

240–249 paper jams.........................................................................................................................................................247

250 paper jam.....................................................................................................................................................................248

251 paper jam.....................................................................................................................................................................249

290–294 paper jams.........................................................................................................................................................250

Troubleshooting.............................................................................254

Solving basic printer problems....................................................................................................................................254

Printer control panel display is blank or displays only diamonds...................................................................254

Understanding printer messages................................................................................................................................254

Change <input src> to <Custom Type Name>..................................................................................................................254

Change <input src> to <Custom String> ............................................................................................................................255

Change <input src> to <size>..................................................................................................................................................255

Change <input src> to <type> <size>..................................................................................................................................255

Check tray <x> connection .......................................................................................................................................................255

Close door or insert cartridge...................................................................................................................................................256

Close front door.............................................................................................................................................................................256

Disk corrupted ...............................................................................................................................................................................256

SMTP server not set up. Contact system administrator..................................................................................................256

No analog phone line connected to modem, fax is disabled.......................................................................................256

Memory full, cannot print faxes...............................................................................................................................................256

Fax memory full.............................................................................................................................................................................256

Fax partition inoperative. Contact system administrator. .............................................................................................257

Fax server 'To Format' not set up. Contact system administrator...............................................................................257

Some held jobs were not restored .........................................................................................................................................257

37 Insufficient memory, some held jobs will not be restored ......................................................................................257

57 Configuration change, held jobs were not restored..................................................................................................257

Load <input src> with <Custom Type Name>...................................................................................................................257

Load <input src> with <Custom String> .............................................................................................................................258

Load <input src> with <size>...................................................................................................................................................258

Load <input src> with <type> <size>...................................................................................................................................258

Load Manual Feeder with <Custom Type Name>............................................................................................................258

Load Manual Feeder with <Custom String>.......................................................................................................................258

Load Manual Feeder with <size>............................................................................................................................................259

Load Manual Feeder with <type> <size>............................................................................................................................259

Remove paper from standard output bin............................................................................................................................259

Restore Held Jobs? .......................................................................................................................................................................259

Unsupported USB device, please remove ...........................................................................................................................259

Unsupported USB hub, please remove.................................................................................................................................259

Unsupported disk .........................................................................................................................................................................259

Contents

10

30.yy Invalid refill, change cartridge......................................................................................................................................259

31.yy Replace defective or missing cartridge .....................................................................................................................260

32.yy Cartridge part number unsupported by device.....................................................................................................260

34 Short paper ...............................................................................................................................................................................260

35 Insufficient memory to support Resource Save feature ...........................................................................................260

37 Insufficient memory to collate job ...................................................................................................................................260

37 Insufficient memory, some Held Jobs were deleted..................................................................................................260

38 Memory full...............................................................................................................................................................................261

39 Complex page, some data may not have printed.......................................................................................................261

Fax failed..........................................................................................................................................................................................261

50 PPDS font error ........................................................................................................................................................................261

51 Defective flash detected ......................................................................................................................................................261

52 Not enough free space in flash memory for resources .............................................................................................261

54 Standard network software error......................................................................................................................................262

54 Network <x> software error................................................................................................................................................262

55 Unsupported option in slot <x>........................................................................................................................................262

56 Parallel port <x> disabled....................................................................................................................................................262

56 Serial port <x> disabled .......................................................................................................................................................262

56 Standard USB port disabled................................................................................................................................................263

56 USB port <x> disabled ..........................................................................................................................................................263

58 Too many flash options installed......................................................................................................................................263

58 Too many trays attached .....................................................................................................................................................263

59 Incompatible tray <x> ..........................................................................................................................................................263

61 Remove defective disk..........................................................................................................................................................264

62 Disk full .......................................................................................................................................................................................264

63 Unformatted disk....................................................................................................................................................................264

80 Routine maintenance needed ...........................................................................................................................................264

84 PC Kit life warning...................................................................................................................................................................264

84 Replace PC Kit...........................................................................................................................................................................264

88 Cartridge low............................................................................................................................................................................264

1565 Emulation error, load emulation option....................................................................................................................264

Scanner ADF Cover Open ..........................................................................................................................................................265

Scan Document Too Long.........................................................................................................................................................265

Replace all originals if restarting job......................................................................................................................................265

Paper Change: Load Tray<x> <paper type>.......................................................................................................................265

290-295.yy scanner jam..............................................................................................................................................................265

293 Replace all originals if restarting job. ............................................................................................................................265

293.02 Flatbed Cover Open ......................................................................................................................................................266

294 ADF Jam...................................................................................................................................................................................266

840.01 Scanner Disabled............................................................................................................................................................266

840.02 Scanner Auto Disabled.................................................................................................................................................266

Solving printing problems.............................................................................................................................................267

Multiple-language PDFs do not print....................................................................................................................................267

Jobs do not print...........................................................................................................................................................................267

Confidential and other held jobs do not print...................................................................................................................268

Contents

11

Job takes longer than expected to print..............................................................................................................................268

Job prints from the wrong tray or on the wrong paper .................................................................................................269

Incorrect characters print...........................................................................................................................................................269

Tray linking does not work........................................................................................................................................................269

Large jobs do not collate ...........................................................................................................................................................269

Unexpected page breaks occur...............................................................................................................................................270

Solving copy problems...................................................................................................................................................270

Copier does not respond ...........................................................................................................................................................270

Scanner unit does not close......................................................................................................................................................270

Poor copy quality..........................................................................................................................................................................271

Partial document or photo copies..........................................................................................................................................272

Solving scanner problems.............................................................................................................................................273

Checking an unresponsive scanner .......................................................................................................................................273

Scan was not successful .............................................................................................................................................................273

Scanning takes too long or freezes the computer............................................................................................................273

Poor scanned image quality .....................................................................................................................................................273

Partial document or photo scans............................................................................................................................................274

Cannot scan from a computer .................................................................................................................................................274

Solving fax problems.......................................................................................................................................................275

Caller ID is not shown..................................................................................................................................................................275

Cannot send or receive a fax.....................................................................................................................................................275

Can send but not receive faxes................................................................................................................................................277

Can receive but not send faxes................................................................................................................................................277

Received fax has poor print quality........................................................................................................................................278

Solving option problems................................................................................................................................................278

Option does not operate correctly or quits after it is installed ....................................................................................278

Drawers.............................................................................................................................................................................................279

Memory card ..................................................................................................................................................................................279

Flash memory card.......................................................................................................................................................................279

Hard disk with adapter................................................................................................................................................................279

Internal Solutions Port ................................................................................................................................................................280

Solving paper feed problems.......................................................................................................................................280

Paper frequently jams.................................................................................................................................................................280

Paper trays.......................................................................................................................................................................................281

Paper jam message remains after jam is cleared ..............................................................................................................281

Page that jammed does not reprint after you clear the jam.........................................................................................281

Solving print quality problems....................................................................................................................................282

Isolating print quality problems..............................................................................................................................................282

Blank pages.....................................................................................................................................................................................282

Characters have jagged or uneven edges ...........................................................................................................................283

Clipped images..............................................................................................................................................................................283

Ghost images..................................................................................................................................................................................283

Gray background ..........................................................................................................................................................................284

Contents

12

Incorrect margins..........................................................................................................................................................................284

Paper curl.........................................................................................................................................................................................285

Print irregularities .........................................................................................................................................................................285

Skewed print...................................................................................................................................................................................286

Solid black or white streaks appear on transparencies or paper.................................................................................286

Print is too light .............................................................................................................................................................................287

Print is too dark..............................................................................................................................................................................288

Solid color pages...........................................................................................................................................................................289

Streaked vertical lines .................................................................................................................................................................289

Streaked horizontal lines............................................................................................................................................................290

Toner fog or background shading appears on the page ...............................................................................................291

Toner rubs off.................................................................................................................................................................................291

Toner specks...................................................................................................................................................................................292

Transparency print quality is poor..........................................................................................................................................292

Uneven print density...................................................................................................................................................................293

Embedded Web Server does not open.....................................................................................................................293

Check the network connections .............................................................................................................................................293

Check the network settings ......................................................................................................................................................293

Contacting Technical Support......................................................................................................................................293

Appendix..........................................................................................294

Index.................................................................................................296

Contents

13

14

Safety information

CAUTION—POTENTIAL INJURY: See the enclosed Safety Sheet before making any cable or electrical connection.

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.

You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.

Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

Disconnect all cords and cables from the printer before moving it.

Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

Safety information

15

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

Safety information

16

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the

User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied.

If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for?

Initial setup instructions:

Connecting the printer

Installing the printer software

Additional setup and instructions for using the printer:

Selecting and storing paper and specialty media

Loading paper

Performing printing, copying, scanning, and faxing tasks, depending on your printer model

Configuring printer settings

Viewing and printing documents and photos

Setting up and using printer software

Setting up and configuring the printer on a network, depending on your printer model

Caring for and maintaining the printer

Troubleshooting and solving problems

Help using the printer software

Find it here

Setup documentation—The setup documentation came with the printer.

User's Guide—The User's Guide is available on the

Software and Documentation CD.

Quick Reference—The Quick Reference is available on the

Software and Documentation CD under “View Additional

Documentation.”

For updates, check our Web site at support.dell.com.

Windows or Mac Help—Open a printer software program or application, and then click Help.

Click to view context-sensitive information.

Notes:

The Help installs automatically with the printer software.

The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

Learning about the printer

17

What are you looking for?

The latest supplemental information, updates, and technical support:

Documentation

Driver downloads

Product upgrades

Service call and repair information

Order status

Live chat support

E-mail support

Telephone support

Find it here

Dell Support Web site—support.dell.com

Note: Select your region, and then select your product to view the appropriate support site.

Support telephone numbers and hours of operation for your region or country can be found on the Support Web site.

Have the following information ready when you contact support so that they may serve you faster:

Service Tag

Express Service Code

Note: The Service Tag and Express Service Code appear on labels located on your printer.

Software and Drivers—Certified drivers for my printer and installers for Dell printer software

Readme files—Last-minute technical changes, or advanced technical reference material for experienced users or technicians

Software and Documentation CD

Supplies and accessories for my printer

Replacement cartridges

Dell Printer Supplies Web site–dell.com/supplies

You can purchase printer supplies online, by telephone, or in select retail stores.

Product Information Guide

Safety information for preparing to operate my printer

Regulatory information

Warranty information

Note: The Product Information Guide may not be available in your country or region.

Printer configurations

Note: Printer configuration may vary depending on your printer model.

Learning about the printer

18

Basic model

1

Front door release button

2

Printer control panel

3

Automatic Document Feeder (ADF)

4

Standard exit bin with overhead light

5

Paper stop

6

Standard 250-sheet tray

7

Multipurpose feeder door

8

Front door

Learning about the printer

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1

System board locks

2

Locking device

3

Ethernet port

4

USB port

Note: Use this USB port to connect the printer to the computer.

5

Fax wall connection port

Note: The Fax ports are present only when a fax card is installed.

6

Fax telephone connection port

Note: The Fax ports are present only when a fax card is installed.

7

Rear door

8

Power switch

9

Printer power cord socket

10

USB peripheral port

11

Removable protective plate

Note: The protective plate is removed when internal options are installed.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

Provide a flat, sturdy, and stable surface.

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Keep the printer:

Away from the direct airflow of air conditioners, heaters, or ventilators

Free from direct sunlight, humidity extremes, or temperature fluctuations

Clean, dry, and free of dust

Allow the following recommended amount of space around the printer for proper ventilation:

1

Top 254 mm (10 in.)

2

Right Side 203 mm (8 in.)

3

Rear

4

Front

305 mm (12 in.)

203 mm (8 in.)

5

Left Side 76 mm (3 in.)

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

Send a fax using the printer control panel.

Send a fax to multiple fax destinations at the same time.

Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

Scan documents and send them to another printer (PDF by way of FTP).

Note: The fax function is available on selected printer models only.

Learning about the printer

21

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages, including duplex pages. If duplex settings are selected, the ADF scans both sides of the page automatically. When using the ADF:

Load the document into the ADF faceup, short edge first.

Load up to 50 sheets of plain paper in the ADF input tray.

Scan sizes from 125 x 127 mm (4.92 x 5.0 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).

Scan documents with mixed page sizes (letter and legal).

Scan media weights from 52 to 120 g/m

2

(14 to 32 lb).

Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

Place a document facedown on the scanner glass in the upper left corner.

Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

Scan documents with mixed page sizes (letter and legal).

Copy books up to 25.3-mm (1-in.) thick.

Learning about the printer

22

Understanding the printer control panel

Item

1

Display

2

Keypad

Description

View scanning, copying, faxing, and printing options as well as status and error messages.

Enter numbers or symbols on the display.

3

Dial Pause

4

Back

Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a

Dial Pause is represented by a comma (,).

From the home screen, press to redial a fax number.

The button functions only within the Fax menu or with fax functions. When outside of the

Fax menu, fax function, or home screen, pressing causes an error beep.

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing numerous times.

In the Fax Destination List, press to delete the right-most digit of a number entered manually.

You can also press to delete an entire shortcut entry. Once an entire line is deleted, another press of causes the cursor to move up one line.

In the E-mail Destination List, press to delete the character to the left of the cursor. If the character is in a shortcut, then the shortcut is deleted.

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Item

5

Home

Description

Press to return to the home screen.

6

Start

Press to initiate the current job indicated on the display.

From the home screen, press to start a copy job with the default settings.

If pressed while a job is scanning, the button has no effect.

7

Indicator light

8

Stop

Indicates the printer status:

Off—The power is off.

Blinking green—The printer is warming up, processing data, or printing.

Solid green—The printer is on, but idle.

Blinking red—Operator intervention is needed.

Stops all printer activity

A list of options is offered once Stopped appears on the display.

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows a basic screen which is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Buttons appearing on the home screen may vary depending on home screen customization settings.

Display item

1

Copy

2

E-mail

3

Menus

Description

Opens the Copy menus

Note: From the home screen, you can also access the Copy menus by pressing a number on the keypad.

Opens the E-mail menus

Opens the menus. These menus are available only when the printer is in the Ready state.

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Display item

4

FTP

5

Status message bar

Description

Opens the File Transfer Protocol (FTP) menus

Shows the current printer status such as Ready or Busy.

Shows printer conditions such as Toner Low.

Shows intervention messages to give instructions on what you should do so the printer can continue processing, such as Close door.

6

Status/Supplies

7

Tips

8

Fax

Appears on the display whenever the printer status includes a message requiring intervention. Touch it to access the messages screen for more information on the message, including how to clear it.

All menus have a Tips button. Tips is a context-sensitive Help feature within the display touch screens.

Opens the Fax menus

Other buttons may appear on the home screen, such as:

Display item

Release Held Faxes

Search Held Jobs

Held Jobs

Lock Device

Unlock Device

Description

If this button is shown, then there are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.

Searches on any of the following items and returns search results:

User names for held or confidential print jobs

Job names for held jobs, excluding confidential print jobs

Profile names

Bookmark container or job names

USB container or job names for supported extensions only

Opens a screen containing all the held jobs

This button appears on the screen when the printer is unlocked and Device Lockout

Personal Identification Number (PIN) has been set.

Touching this button opens a PIN entry screen. Entering the correct PIN locks the printer control panel (touch screen and hard buttons).

This button appears on the screen when the printer is locked. The printer control panel buttons and shortcuts cannot be used while it appears.

Touching this button opens a PIN entry screen. Entering the correct PIN unlocks the printer control panel (touch screen and hard buttons).

Using the touch-screen buttons

Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.

Learning about the printer

25

Sample touch screen

Button

Home

Function

Returns to the home screen

Down arrow Opens an options screen

Left scroll decrease Scrolls to another value in decreasing order

Right scroll increase Scrolls to another value in increasing order

Left arrow Scrolls left

Right arrow Scrolls right

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Button

Back

Function

Navigates back to the previous screen

Other touch-screen buttons

Button

Submit

Function

Saves a value as the new default setting

Down arrow

Up arrow

Unselected radio button

Selected radio button

Cancel Jobs

Moves down to the next screen

Moves up to the next screen

This is an unselected radio button. The radio button is gray to show it is unselected.

This is a selected radio button. The radio button is blue to show it is selected.

Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print,

Fax, and Network.

The following items are available under the Print, Fax, and Network headings:

Print job

Copy job

Fax

FTP

E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. Each job appears as a button which you can touch to access information about the job. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

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Button

Continue

Cancel

Select

Function

Touch this button to accept a selection or to clear messages, and then proceed with the job.

Cancels an action or a selection

Cancels out of a screen and returns to the previous screen

Opens the next related menu or menu item

Features

Feature

Menu trail line:

Menusª Settingsª Copy Settingsª

Number of Copies

Attendance message alert

Description

A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to arrive at the current menu. It gives the exact location within the menus.

Touch any of the underlined words to return to that menu or menu item.

The Number of Copies is not underlined since this is the current screen. If you touch an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message occurs which affects a function, such as copy or fax, then a solid red exclamation point appears over the function button on the home screen, and the red indicator light blinks.

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Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available internal options

Memory cards

Firmware cards

Printer hard disk

Internal Solutions Ports (ISP)

All of these options may not be available. For more information, contact the place where you purchased the printer.

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Accessing the system board to install internal options

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1

Loosen the screws on the back of the system board a quarter turn.

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2

Lift the front of the scanner unit to open the system board.

3

Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1

Flash memory or firmware card connectors

2

Fax card connector

3

Printer hard disk connector

4

Memory card connector

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Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

Note: This task requires a flathead screwdriver.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1

Access the system board.

2

Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3

Open the memory card connector latches.

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4

Align the notches on the memory card with the ridges in the connector.

1

Notches

2

Ridges

5

Push the memory card straight into the connector until it clicks into place.

Note: After the memory card is installed, make sure the memory card connector latches return to the latched vertical position and are secure against the card.

6

Release the system board access latch, and then close the system board door by lowering the scanner.

7

Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place.

Warning—Potential Damage: Make sure the system board is locked to prevent possible damage to the printer if it is moved.

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Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1

Access the system board.

2

Unpack the card.

Note: Avoid touching any electrical components on the card.

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3

Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1

Plastic pins

2

Metal pins

4

Push the card firmly into place.

Notes:

The entire length of the connector on the card must touch and be flush against the system board.

Be careful not to damage the connectors.

5

Release the latch, and then close the system board door by lowering the scanner.

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6

Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place.

Warning—Potential Damage: Make sure the system board is locked to prevent possible damage to the printer if it is moved.

Installing an Internal Solutions Port

Note: This task requires a #2 Phillips screwdriver and a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1

Access the system board.

2

Unpack the ISP and plastic tee.

Note: Avoid touching the components on the hard disk.

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3

Locate the appropriate connector on the system board.

Note: If an optional printer hard disk is currently installed, then the printer hard disk must first be removed. To remove the hard disk:

a

Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

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b

Remove the screws holding the printer hard disk in place.

c

Remove the printer hard disk by pulling it upward to unseat the standoffs.

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d

Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket. Set the printer hard disk aside.

4

Remove the metal cover from the ISP opening.

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5

Align the posts of the plastic tee to the holes in the system board, and then press downward until the tee snaps into place. Be sure each post of the tee has latched completely, and that the tee is seated firmly onto the system board.

6

Install the ISP onto the plastic tee. Angle the ISP over the plastic tee, and then approach the plastic tee so that any overhanging connectors will pass through the ISP opening in the system board cage.

7

Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.

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8

Insert the long thumbscrew, into the hole closest to the white connector, and turn it clockwise enough to hold the ISP in place. Do not tighten the thumbscrew at this time.

9

Attach the two provided screws to secure the ISP mounting bracket to the system board cage.

10

Tighten the long thumbscrew.

Note: Do not overtighten the thumbscrew.

11

Insert the plug of the ISP interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

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12

If a printer hard disk was previously installed, then attach the printer hard disk to the ISP. For more information,

see “Installing a printer hard disk” on page 43.

13

Release the latch, and then close the system board door by lowering the scanner.

14

Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place.

Warning—Potential Damage: Make sure the system board is locked to prevent possible damage to the printer if it is moved.

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Installing a printer hard disk

Note: This task requires a #2 Phillips screwdriver and a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1

Access the system board.

2

Unpack the printer hard disk.

Note: Avoid touching the components on the hard disk.

3

Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

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To install a printer hard disk onto the ISP:

a

Using a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket.

b

Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer hard disk until the standoffs have seated into place.

c

Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color coded.

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To install a printer hard disk directly onto the system board:

a

Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on the printer hard disk until the standoffs have seated into place.

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b

Attach the two provided screws to secure the printer hard disk mounting bracket.

c

Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

4

Release the latch, and then close the system board door by lowering the scanner.

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5

Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place.

Warning—Potential Damage: Make sure the system board is locked to prevent possible damage to the printer if it is moved.

Installing a fax card

Note: This task requires a #2 Phillips screwdriver and a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1

Access the system board.

2

Unpack the fax card.

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3

Remove the metal cover from the fax card opening.

4

Insert the fax card, and then tighten the two screws to secure the fax card mounting bracket.

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5

Insert the plug of the fax card interface cable into the receptacle of the system board.

6

Release the latch, and then close the system board door by lowering the scanner.

7

Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place.

Warning—Potential Damage: Make sure the system board is locked to prevent possible damage to the printer if it is moved.

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Installing hardware options

Installing a 550-sheet drawer

The printer supports one optional drawer; you can install a 550-sheet drawer.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1

Unpack the drawer, and then remove any packing material from the outside of the drawer.

2

Remove the tray from the support unit.

1

Support unit

2

Tray

3

Remove any packing material and tape from inside the tray.

4

Insert the tray into the support unit.

5

Place the drawer in the location chosen for the printer.

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6

Align the printer with the drawer, and then lower the printer into place.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

The USB symbol on the cable with the USB symbol on the printer

The appropriate Ethernet cable to the Ethernet port

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1

USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. A loss of data or a malfunction can occur.

2

Ethernet port

Verifying printer setup

Print a menu settings page to verify that all printer options are installed correctly. A list of installed options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

Print a network setup page to verify that your printer is correctly connected to the network. This page also provides important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value,

and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 239.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

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3

Touch Reports.

4

Touch Menu Settings Page.

The menu settings page prints and the printer returns to the home screen.

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Reports.

4

Touch Network Setup Page.

The network setup page prints and the printer returns to the home screen.

5

Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1

Close all open software programs.

2

Insert the Software and Documentation CD.

3

From the main installation dialog, click Install Printer and Software.

4

Follow the instructions on the screen.

For Macintosh users

1

Close all open software applications.

2

Insert the Software and Documentation CD.

3

From the Finder desktop, double-click the printer CD icon that automatically appears.

4

Double-click the Install Printer and Software icon.

5

Follow the instructions on the screen.

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Using the World Wide Web

Updated printer software may be available on the Dell Support Web site at support.dell.com.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1

Click , or click Start and then click Run.

2

In the Start Search or Run box, type control printers.

3

Press Enter, or click OK.

The printer folder opens.

4

Select the printer.

5

Right-click the printer, and then select Properties.

6

Click the Install Options tab.

7

Under Available Options, add any installed hardware options.

8

Click Apply.

For Macintosh users

In Mac OS X version 10.5 or later

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax.

3

Select the printer, and then click Options & Supplies.

4

Click Driver, and then add any installed hardware options.

5

Click OK.

In Mac OS X version 10.4 and earlier

1

From the Finder desktop, choose Go > Applications.

2

Double-click Utilities, and then double-click Print Center or Printer Setup Utility.

3

Select the printer, and then from the Printers menu, choose Show Info.

4

From the pop-up menu, choose Installable Options.

5

Add any installed hardware options, and then click Apply Changes.

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Setting up wireless printing

Follow these steps to set up your printer

CAUTION—POTENTIAL INJURY: See the enclosed Safety Sheet before making any cable or electrical connection.

Note: Do not connect cables until instructed to do so.

1

Set up the printer hardware. For more information, see the Setup Guide.

2

Follow the instructions for your operating system:

Windows—See “Information you will need to set up the printer on a wireless network” on page 55 and

“Installing the printer on a wireless network (Windows)” on page 56.

Macintosh—See “Information you will need to set up the printer on a wireless network” on page 55 and

“Installing the printer on a wireless network (Macintosh)” on page 59.

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

SSID—The SSID is also referred to as the network name.

Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

Security Method—There are three basic options for Security Method:

WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

or

WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

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No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

Authentication type

Inner authentication type

802.1X username and password

Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and

Documentation CD.

Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

An optional wireless card is installed in your printer.

Your wireless network is set up and working properly.

The computer you are using is connected to the same wireless network where you want to set up the printer.

1

Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer on.

Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen.

2

From the printer control panel, select your language and country or region, and then touch Continue.

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3

Select your time zone, and then touch Continue.

4

Deselect any function you plan to set up later, such as Fax or E-mail, and then touch Continue.

5

Select any additional buttons you want to display on the home screen, and then touch Continue.

6

If Fax is enabled, then type in your Fax Station name and touch Enter. For more information on fax station name and number, see your system support person; or touch Back to go back and deselect Fax.

7

If Fax is enabled, enter the Fax station (phone) number for this printer, and then touch Continue.

8

If E-mail is enabled, type in the Primary SMTP (mail server) Gateway address, and then touch Enter. For more information on enabling e-mail, see your system support person; or touch Back to go back and deselect

E-mail.

9

If prompted, set the date and time, and then touch Continue.

10

Insert the Software and Documentation CD.

11

Click Install Printer and Software.

12

Click Agree to agree to the License Agreement.

13

Select Suggested, and then click Next.

14

Click Wireless Network Attach.

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15

Remove the label covering the USB port on the back of the printer.

16

Connect the cables in the following order:

a

Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly.

b

If you plan to set up fax now, then connect the fax cables. See the User's Guide on the Software and

Documentation CD for help on deciding how to connect the cables.

17

Follow the on-screen instructions to complete the software installation.

Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your installation or if your network uses 802.1x security.

18

To allow other computers on the wireless network to use the wireless printer, follow steps 10 through 14 for each computer.

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Installing the printer on a wireless network (Macintosh)

Before you install the printer on a wireless network, make sure that:

An optional wireless card is installed in your printer.

Your wireless network is set up and working properly.

The computer you are using is connected to the same wireless network where you want to set up the printer.

Prepare to configure the printer

1

Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address in the space provided:

MAC address: ___ ___ ___ ___ ___ ___

2

Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer on.

3

From the printer control panel, select your language and country or region, and then touch Continue.

4

Select your time zone, and then touch Continue.

5

Deselect any function you plan to set up later, such as Fax or E-mail, and then touch Continue.

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6

Select any additional buttons you want to display on the home screen, and then touch Continue.

7

If Fax is enabled, type in your Fax Station name, and then touch Enter. For more information on fax station name and number, see your system support person; or touch Back to go back and deselect Fax.

8

If Fax is enabled, enter the Fax station (phone) number for this printer, and then touch Continue.

9

If E-mail is enabled, type in the Primary SMTP (mail server) Gateway address, and then touch Enter. For more information on enabling e-mail, see your system support person; or touch Back to go back and deselect

E-mail.

10

If prompted, set the date and time, and then touch Continue.

Enter the printer information

1

Access the AirPort options.

In Mac OS X version 10.5 or later a

From the Apple menu, choose System Preferences.

b

Click Network.

c

Click AirPort.

In Mac OS X version 10.4 and earlier a

From the Finder desktop, choose Go >Applications.

b

From the Applications folder, double-click Internet Connect.

c

From the toolbar, click AirPort.

2

From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address located on the MAC address sheet.

3

Open the Safari browser.

4

From the Bookmarks drop-down menu, select Show.

5

Under Collections, select Bonjour or Rendezvous, and then double-click the printer name.

Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple

Computer.

6

From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is stored.

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Configure the printer for wireless access

1

Type the name of your network (SSID) in the appropriate field.

2

Select Infrastructure as your Network Mode if you are using a wireless router.

3

Select the type of security you use to protect your wireless network.

4

Enter the security information necessary for the printer to join your wireless network.

5

Click Submit.

6

Open the AirPort application on your computer:

In Mac OS X version 10.5 or later a

From the Apple menu, choose System Preferences.

b

Click Network.

c

Click AirPort.

In Mac OS X version 10.4 and earlier a

From the Finder desktop, choose Go >Applications.

b

From the Applications folder, double-click Internet Connect.

c

From the toolbar, click AirPort.

7

From the Network pop-up menu, select your wireless network.

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.

1

Install a PPD file on the computer:

a

Insert the Software and Documentation CD in the CD or DVD drive.

b

Double-click the installer package for the printer.

c

From the Welcome screen, click Continue.

d

Click Continue again after viewing the Readme file.

e

Click Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.

f

Select a Destination, and then click Continue.

g

From the Easy Install screen, click Install.

h

Type the user password, and then click OK.

All necessary software is installed on the computer.

i

Click Restart when installation is complete.

2

Add the printer:

a

For IP printing:

In Mac OS X version 10.5 or later

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax.

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3

Click +.

4

Select the printer from the list.

5

Click Add.

In Mac OS X version 10.4

1

From the Finder desktop, choose Go >Applications.

2

Double-click the Utilities folder.

3

Double-click Printer Setup Utility or Print Center.

4

From the Printer List, choose Add.

5

Select the printer from the list.

6

Click Add.

b

For AppleTalk printing:

In Mac OS X version 10.5

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax.

3

Click +.

4

Click AppleTalk.

5

Select the printer from the list.

6

Click Add.

In Mac OS X version 10.4

1

From the Finder desktop, choose Go >Applications.

2

Double-click the Utilities folder.

3

Double-click Print Center or Printer Setup Utility.

4

From the Printer List, choose Add.

5

Choose the Default Browser tab.

6

Click More Printers.

7

From the first pop-up menu, choose AppleTalk.

8

From the second pop-up menu, select Local AppleTalk zone.

9

Select the printer from the list.

10

Click Add.

Installing the printer on a wired network

Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet connection.

Before you install the printer on a wired network, make sure that:

You have completed the initial setup of the printer.

The printer is connected to your network with the appropriate type of cable.

For Windows users

1

Insert the Software and Documentation CD.

Wait for the Welcome screen to appear.

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62

If the CD does not launch after a minute, then do the following:

a

Click , or click Start and then click Run.

b

In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2

Click Install Printer and Software.

3

Click Agree to agree to the License Agreement.

4

Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select

Custom and follow the on-screen instructions.

5

Select Wired Network Attach, and then click Next.

6

Select the printer manufacturer from the list.

7

Select the printer model from the list, and then click Next.

8

Select the printer from the list of printers discovered on the network, and then click Finish.

Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the on-screen instructions.

9

Follow the on-screen instructions to complete the installation.

For Macintosh users

1

Allow the network DHCP server to assign an IP address to the printer.

2

Print the network setup page from the printer. For information on printing a network setup page, see “Printing a network setup page” on page 53.

3

Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you are configuring access for computers on a different subnet than the printer.

4

Install the drivers and add the printer.

a

Install a PPD file on the computer:

1

Insert the Software and Documentation CD in the CD or DVD drive.

2

Double-click the installer package for the printer.

3

From the Welcome screen, click Continue.

4

Click Continue again after viewing the Readme file.

5

Click Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.

6

Select a Destination, and then click Continue.

7

From the Easy Install screen, click Install.

8

Type the user password, and then click OK.

All the necessary software is installed on the computer.

9

Click Restart when installation is complete.

b

Add the printer:

For IP printing:

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In Mac OS X version 10.5 or later

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax.

3

Click +.

4

Click IP.

5

Type in the IP address of your printer in the Address field.

6

Click Add.

In Mac OS X version 10.4 and earlier

1

From the Finder desktop, choose Go > Applications.

2

Double-click Utilities.

3

Double-click Printer Setup Utility or Print Center.

4

From the Printer List, click Add.

5

Click IP.

6

Type in the IP address of your printer in the Address field.

7

Click Add.

For AppleTalk printing:

In Mac OS X version 10.5

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax.

3

Click +.

4

Click AppleTalk.

5

Select the printer from the list.

6

Click Add.

In Mac OS X version 10.4 and earlier

1

From the Finder desktop, choose Go > Applications.

2

Double-click Utilities.

3

Double-click Print Center or Printer Setup Utility.

4

From the Printer List, click Add.

5

Choose the Default Browser tab.

6

Click More Printers.

7

From the first pop-up menu, choose AppleTalk.

8

From the second pop-up menu, select Local AppleTalk zone.

9

Select the printer from the list.

10

Click Add.

Note: If the printer doesn't appear in the list, you may need to add it using the IP address. Contact your system support person for assistance.

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Changing port settings after installing a new network Internal Solutions Port

When a new network Internal Solutions Port (ISP) is installed in the printer, the printer is assigned a new IP address.

The printer configurations on computers that access the printer must be updated with this new IP address in order to print to it over the network.

Notes:

If the printer has a static IP address that will stay the same, then you do not need to make any changes to the computer configurations.

If the computers are configured to print to the printer by a network name that will stay the same, instead of by

IP address, then you do not need to make any changes to the computer configurations.

If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. In the event that the printer was configured for a wireless ISP while still attached to a wired connection, disconnect the wired connection, turn the printer off, and then turn the printer back on again. This will enable the wireless

ISP.

Only one network connection at a time is active. If you want to switch the connection type between wired and wireless, you must first turn the printer off, connect the cable (to switch to a wired connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on again.

For Windows users

1

Print a network setup page and make a note of the new IP address.

2

Click , or click Start and then click Run.

3

In the Start Search or Run box, type control printers.

4

Press Enter, or click OK.

The printer folder opens.

5

Locate the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

6

Right-click the printer.

7

Click Properties.

8

Click the Ports tab.

9

Locate the port in the list, and then select it.

10

Click Configure Port.

11

Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network setup page you printed in step 1.

12

Click OK, and then click Close.

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For Macintosh users

1

Print a network setup page and make a note of the new IP address.

2

Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3

Add the printer:

For IP printing:

In Mac OS X version 10.5 or later a

From the Apple menu, choose System Preferences.

b

Click Print & Fax.

c

Click +.

d

Click IP.

e

Type in the IP address of your printer in the Address field.

f

Click Add.

In Mac OS X version 10.4 and earlier a

From the Go menu, choose Applications.

b

Double-click Utilities.

c

Double-click Printer Setup Utility or Print Center.

d

From the Printer List, click Add.

e

Click IP.

f

Type in the IP address of your printer in the Address field.

g

Click Add.

For AppleTalk printing:

In Mac OS X version 10.5

a

From the Apple menu, choose System Preferences.

b

Click Print & Fax.

c

Click +.

d

Click AppleTalk.

e

Select the printer from the list.

f

Click Add.

In Mac OS X version 10.4 and earlier a

From the Go menu, choose Applications.

b

Double-click Utilities.

c

Double-click Print Center or Printer Setup Utility.

d

From the Printer List, click Add.

e

Choose the Default Browser tab.

f

Click More Printers.

g

From the first pop-up menu, choose AppleTalk.

h

From the second pop-up menu, select Local AppleTalk zone.

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i

Select the printer from the list.

j

Click Add.

Setting up serial printing

In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available.

After installing the serial port or communication (COM) port, you will need to configure the printer and the computer so they can communicate. Make sure you have connected the serial cable to the COM port on your printer.

1

Set the parameters in the printer:

a

From the printer control panel, navigate to the menu with port settings.

b

Locate the submenu with serial port settings.

c

Make any necessary changes to the serial settings.

d

Save the new settings.

e

Print a menu settings page.

2

Install the printer driver:

a

Insert the Software and Documentation CD. It launches automatically.

If the CD does not launch automatically, then do the following:

1

Click , or click Start and then click Run.

2

In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

b

Click Install Printer and Software.

c

Click Agree to accept the Printer Software License Agreement.

d

Click Custom.

e

Make sure Select Components is selected, and then click Next.

f

Select the printer model from the menu, and then click Add Printer.

g

Click the + beside the printer model under Select Components.

h

Make sure the correct COM port is available under Select Components. This is the port where the serial cable attaches to the computer (example: COM1).

i

Make sure the box next to the selected printer model is checked.

j

Select any other optional software you want to install, and then click Next.

k

Click Finish to complete the printer software installation.

3

Set the COM port parameters:

After the printer driver is installed, you must set the serial parameters in the COM port assigned to the printer driver.

The serial parameters in the COM port must match the serial parameters you set in the printer.

a

Open the Device Manager.

1

Click , or click Start and then click Run.

2

In the Start Search or Run box, type devmgmt.msc.

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3

Press Enter, or click OK.

The Device Manager opens.

b

Click + to expand the list of available ports.

c

Select the communications port where you attached the serial cable to your computer (example: COM1).

d

Click Properties.

e

On the Port Settings tab, set the serial parameters to the same serial parameters in the printer.

Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.

f

Click OK, and then close all the windows.

g

Print a test page to verify printer installation. When a test page prints successfully, printer setup is complete.

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Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper and other office papers

Low moisture content (4–5%)

Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m

2

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

Conserving supplies

There are a number of ways you can reduce the amount of paper and toner you use when printing, copying, or receiving faxes. You can:

Use both sides of the paper

You can control whether print appears on one or two sides of the paper for a printed document, a copy, or an incoming fax. For more information, see:

“Printing on both sides of the paper (duplexing)” on page 95

“Copying on both sides of the paper (duplexing)” on page 107

“Printing an incoming fax on both sides of the paper (duplexing)” on page 142

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple-page document onto one side of a single sheet of paper from the Print dialog.

To copy two or four consecutive pages of a multiple-page document onto one side of a single sheet of paper, see

“Copying multiple pages onto a single sheet” on page 110.

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Choose scanning

You can avoid making a paper output of a document or photograph by scanning it and then saving it to a computer program, application, or flash drive. For more information, see:

“Sending an e-mail using the touch screen” on page 119

“Scanning to a computer” on page 152

“Scanning to a flash drive” on page 153

Check your first draft for accuracy

Before printing or making multiple copies of a document:

Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 76.

Saving energy

Using Eco-Mode

Use Eco-Mode to quickly select one or more ways to reduce your printer's environmental impact.

Note: See the table for the multiple settings that change when you select an Eco-Mode setting.

Choose

Energy

To

Reduce energy use, especially when the printer is idle.

Printer engine motors do not start until a job is ready to print. You may notice a short delay before the first page is printed.

The printer enters Power Saver mode after one minute of inactivity.

When the printer enters Power Saver mode, the printer control panel display and the standard exit bin lights are turned off.

The scanner lamps are activated only when a scan job is started.

Paper

Enable the automatic duplex feature

Turn off print log features.

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Off Use factory default settings for all settings associated with Eco-Mode. This setting supports the performance specifications for your printer.

To select an Eco-Mode setting:

1

On the home screen, touch .

2

Touch Settings.

3

Touch General Settings.

4

Touch Eco-Mode.

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5

Touch the arrows to select a setting.

6

Touch Submit.

Submitting changes appears.

Adjusting Power Saver

To save energy, you can decrease the number of minutes before the printer enters Power Saver mode.

Available settings range from 1–240 minutes. The factory default setting is 30 minutes.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings, and then click General Settings.

3

Click Timeouts.

4

In the Power Saver box, type in the number of minutes you want the printer to wait before it enters Power Saver mode.

5

Click Submit.

Using the printer control panel

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Timeouts appears.

6

Touch Timeouts.

7

Touch the arrows next to Power Saver Mode to select the number of minutes you want the printer to wait before it enters Power Saver mode.

8

Touch Submit.

9

Touch .

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Adjusting the brightness of the display

To save energy, or if you are having trouble reading your display, you can adjust the brightness of the display.

Available settings range from 20–100 . The factory default setting is 100.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings, and then click General Settings.

3

In the Screen Brightness box, type in the brightness percentage you want for your home screen.

4

Click Submit.

Using the printer control panel

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Screen Brightness appears.

6

Touch the arrows to select a setting.

7

Touch Submit.

8

Touch .

Setting the standard exit bin light

To save energy, you can dim or turn off the output lighting for the standard exit bin.

Available settings are Off, Dim, and Bright.

The factory default setting for Normal/Standby Mode is Bright.

The factory default setting for Power Saver is Dim.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings, and then click General Settings.

3

Click Output Lighting.

4

From the Normal/Standby Mode list, select the light setting the standard exit bin will use when in Ready or Standby mode.

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5

From the Power Saver list, select the light setting the standard exit bin will use when in Power Saver mode.

Note: For more information on Power Saver mode, see “Adjusting Power Saver” on page 71.

6

Click Submit.

Using the printer control panel

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings, and then touch General Settings.

4

Touch the down arrow until Output Lighting appears.

5

Touch Output Lighting.

6

Touch the arrow button next to Normal/Standby Mode to select the light settings the standard exit bin will use when in Ready or Standby mode.

7

Touch the arrow button next to Power Saver to select the light setting the standard exit bin will use when in

Power Saver mode.

Note: For more information on Power Saver mode, see “Adjusting Power Saver” on page 71.

8

Touch Submit.

9

Touch .

Reducing printer noise

Use Quiet Mode to reduce the printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

Choose

On

Off

To

Reduce printer noise.

You may notice a reduction in processing speed.

Printer engine motors do not start until a job is ready to print. You may notice a short delay before the first page is printed.

Fans run at a reduced speed or are turned off.

Use factory default settings. This setting supports the performance specifications for your printer.

To select a Quiet Mode setting:

1

On the home screen, touch .

2

Touch Settings.

3

Touch General Settings.

4

Touch Quiet Mode.

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5

Touch the arrows to select a setting.

6

Touch Submit.

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Loading paper and specialty media

This section explains how to load the trays and feeders. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting for the standard 250 tray and the multipurpose feeder must be set manually from the Paper size menu. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Paper Menu.

4

Touch Paper Size/Type.

5

Touch the arrows for the desired tray until the correct size or type setting appears.

6

Touch Submit.

7

Touch to return to the home screen.

Configuring Universal paper settings

The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper

Size menu. Then, specify all of the following Universal size settings for your paper:

Units of measure (millimeters or inches)

Portrait Width

Portrait Height

Note: The smallest supported Universal size is 76 x 76 mm (3 x 3 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measurement

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Paper Menu.

4

Touch the down arrow until Universal Setup appears, and then touch Universal Setup.

5

Touch the left or right arrow to select the desired unit of measure.

6

Touch Portrait Width or Portrait Height.

7

Touch the left or right arrow to select the desired width or height.

Loading paper and specialty media

75

8

Touch Submit to save your selection.

Submitting Selection appears, followed by the Paper menu.

9

Touch to return to the home screen.

Avoiding jams

The following hints can help you avoid jams:

Paper tray recommendations

Make sure the paper lies flat in the paper tray.

Do not remove the paper tray while the printer is printing.

Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.

Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.

Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too tightly against the paper or envelopes.

Push the paper tray in firmly after loading paper.

Paper recommendations

Use only recommended paper or specialty media.

Do not load wrinkled, creased, damp, bent, or curled paper.

Flex, fan, and straighten paper before loading it.

Do not use paper that has been cut or trimmed by hand.

Do not mix paper sizes, weights, or types in the same stack.

Make sure all sizes and types are set correctly in the printer control panel menus.

Store paper per the manufacturer's recommendations.

Loading trays

1

Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

Loading paper and specialty media

76

2

Squeeze and slide the guides to the correct position for the paper size you are loading.

For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of paper you are loading.

Loading paper and specialty media

77

If you are loading A6-size paper:

a

Squeeze and slide the length guide toward the center of the tray to the A5 size position.

b

Raise the A6 backstop.

Notes:

The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6 backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.

A6-size paper cannot be loaded in the optional tray.

Note: Use the size indicators on the bottom of the tray to help position the guide.

3

Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

4

Load the paper stack toward the back of the tray as shown with the recommended print side facedown.

Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load

A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.

Loading paper and specialty media

78

1

Maximum fill line

Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.

5

Squeeze and slide the guides to lightly touch the side of the stack.

Loading paper and specialty media

79

6

Insert the tray.

7

If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper

Size/Type setting on the Paper menu.

Using the multipurpose feeder

Opening the multipurpose feeder

1

Grasp the handle, and pull the multipurpose feeder door down.

Loading paper and specialty media

80

2

Grasp the raised handle, and pull the extension forward.

3

Grasp the handle, and pull the extension so it flips forward.

4

Guide the extension down gently so the multipurpose feeder is extended fully and open.

Loading paper and specialty media

81

Loading the multipurpose feeder

1

Squeeze the tab located on the right width guide, and move the guides out fully.

2

Prepare the paper or specialty media for loading.

Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease the paper or labels. Straighten the edges on a level surface.

Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.

Loading paper and specialty media

82

Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level surface.

Note: Fanning prevents the edges of envelopes from sticking together. It also helps them feed properly to avoid jams. Do not fold or crease envelopes.

3

Load the paper or specialty media.

Notes:

Do not force any paper into the multipurpose feeder. Overfilling may cause jams.

Do not exceed the maximum stack height by forcing paper or specialty media under the stack height limiters which are located on the guides.

Load paper, transparencies, and card stock with the recommended print side faceup and the top edge entering the printer first. For more information on loading transparencies, see the packaging the transparencies came in.

Loading paper and specialty media

83

Load letterhead with the logo faceup and the top edge entering the printer first.

Load envelopes with the flap side down and the stamp location in the position shown. The stamp and address are shown to illustrate the proper orientation for loading envelopes.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

4

Squeeze the tab located on the right width guide to adjust the guides to lightly touch the sides of the stack.

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84

5

Slide the paper gently into the multipurpose feeder until it comes to a stop. Paper should lie flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.

6

From the printer control panel, set the Paper Size and Paper Type.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder

Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Loading paper and specialty media

85

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking the tray.

1

Make sure the printer is on and Ready appears.

2

From the home screen, touch .

3

Touch Paper Menu.

4

Touch Paper Size/Type.

5

Select the tray number or MP Feeder Type.

6

Touch the left or right arrow until Custom Type <x> or another custom name appears.

7

Touch Submit.

Changing a Custom Type <x> name

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the

TCP/IP section.

2

Click Settings.

3

Click Paper Menu.

4

Click Custom Name.

5

Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type menus.

6

Click Submit.

7

Click Custom Types.

Custom Types appears, followed by your custom name.

8

Select a Paper Type setting from the pick list next to your custom name.

9

Click Submit.

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86

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60–176 g/m

60 g/m

2

2

(16–47 lb bond) grain long. Paper lighter than

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m

2

(20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m 2 (24 lb) or heavier paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.

Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to

48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–176 g/m

2

(16–47 lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m

2

, grain short is recommended.

Paper and specialty media guidelines

87

Fiber content

Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

For detailed information on paper with recycled fiber content, see “Using recycled paper and other office papers” on page 69.

Unacceptable paper

The following paper types are not recommended for use with the printer:

Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper

Preprinted papers with chemicals that may contaminate the printer

Preprinted papers that can be affected by the temperature in the printer fuser

Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm

(±0.9 in.), such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms.

Coated papers (erasable bond), synthetic papers, thermal papers

Rough-edged, rough or heavily textured surface papers, or curled papers

Recycled papers that fail EN12281:2002 (European)

Paper weighing less than 60 g/m

2

(16 lb)

Multiple-part forms or documents

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble-free printing.

To help avoid jams and poor print quality:

Always use new, undamaged paper.

Before loading paper, know the recommended print side of the paper. This information is usually indicated on the paper package.

Do not use paper that has been cut or trimmed by hand.

Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

Use grain long for 60 to 90 g/m

2

weight paper.

Use only forms and letterhead printed using an offset lithographic or engraved printing process.

Avoid papers with rough or heavily textured surfaces.

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88

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.

When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

Store individual packages on a flat surface.

Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper size Dimensions Standard

250- sheet tray

Optional 550sheet tray

Multi- purpose feeder

Duplex unit

Automatic

Document feeder

A4

A5

210 x 297 mm

(8.3 x 11.7 in.)

148 x 210 mm

(5.8 x 8.3 in.)

X X

A6

1

JIS B5

105 x 148 mm

(4.1 x 5.8 in.)

182 x 257 mm

(7.2 x 10.1 in.)

X

X

X

X

X

Letter

Legal

216 x 279 mm

(8.5 x 11 in.)

216 x 356 mm

(8.5 x 14 in.)

Executive

184 x 267 mm

(7.3 x 10.5 in.)

X X

1

A6 is supported only for grain long papers.

2

If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring

Universal paper settings” on page 75.

3

To support duplexing, the Universal width must be between 210 mm (8.267 in) and 215.9 mm (8.5 in); Universal length must be between 279.4 mm (11 in) and 355.6 mm (14 in).

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89

Paper size

Oficio

Folio

Statement

Universal

2, 3

7 3/4 Envelope

(Monarch)

9 Envelope

Dimensions

216 x 340 mm

(8.5 x 13.4 in.)

216 x 330 mm

(8.5 x 13 in.)

140 x 216 mm

(5.5 x 8.5 in.)

138 x 210 mm

(5.5 x 8.3 in.) up to 216 x 356 mm

(8.5 x 14 in.)

70 x 127 mm

(2.8 x 5 in.) up to

216 x 356 mm

(8.5 x 14 in.)

X

Standard

250- sheet tray

148 x 182 mm

(5.8 x 7.7 in.) up to 216 x 356 mm

(8.5 x 14 in.)

98 x 191 mm

(3.9 x 7.5 in.)

98 x 225 mm

(3.9 x 8.9 in.)

X

X

Optional 550sheet tray

X

X

X

X

X

X

X

X

Multi- purpose feeder

Duplex unit

X

X

X

X

Automatic

Document feeder

X

X

10 Envelope

DL Envelope

C5 Envelope

B5 Envelope

105 x 241 mm

(4.1 x 9.5 in.)

110 x 220 mm

(4.3 x 8.7 in.)

162 x 229 mm

(6.4 x 9.1 in.)

176 x 250 mm

(6.9 x 9.8 in.)

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Other Envelope 98 x 162 mm

(3.99 x 6.4 in.) to

176 x 250 mm

(6.9 x 9.8 in.)

X X X X

1

A6 is supported only for grain long papers.

2

If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring

Universal paper settings” on page 75.

3

To support duplexing, the Universal width must be between 210 mm (8.267 in) and 215.9 mm (8.5 in); Universal length must be between 279.4 mm (11 in) and 355.6 mm (14 in).

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90

Paper types and weights supported by the printer

The printer engine and the duplex path support 60–90 g/m 2 (16–24 lb) paper weights. The multipurpose feeder supports 60–163 g/m

2

(16–43 lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Duplex unit Paper type

Plain Paper

Card stock

Transparencies

Recycled

Labels

Vinyl Labels

Bond

Letterhead

Envelopes

Letterhead

Preprinted

Colored paper

Light paper

Heavy paper

Rough/Cotton

Custom Type <x>

(where x represents 1–

6)

X

X

X

X

Standard 250-sheet tray

Optional 550-sheet tray

Multi-purpose feeder

X

X

X

X

X

X

X

X

X

X

X

Paper capacities

The capacities of the trays and the multipurpose feeder are based on 75 g/m

2

(20 lb) paper.

Load up to

Tray 1

250 sheets of paper

150 sheets of A6-size paper

50 paper labels

50 transparencies

Notes

Note: Vinyl, pharmacy, or dual-sided labels are not supported. Use paper labels only. Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no more than 20 pages of paper labels per month.

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91

Load up to

Tray 2

550 sheets of paper

50 paper labels

Multipurpose feeder

50 sheets of paper

15 paper labels

10 transparencies

10 sheets of card stock

7 envelopes

Notes

Note: Only one optional drawer may be installed on the printer at a time. The maximum amount of paper that can be loaded depends on whether you have an optional 550-sheet tray.

Note: Feed paper into the multipurpose feeder only to the point where its leading edge can contact the paper guides. Do not force the paper into the feeder.

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92

Software overview

Use the Software and Documentation CD that came with your printer to install a combination of software applications, depending on your operating system.

Note: If you purchased your printer and computer separately, you must use the Software and Documentation CD to install these software applications.

Note: These software applications are not available with Macintosh ®

.

Status Monitor Center

Note: For the local Status Monitor Center to work properly, bidirectional communication support must be in place so the printer and computer can communicate. The Status Monitor Center works when the printer is connected to a network or to a computer locally through a USB cable.

Use the Status Monitor Center to manage multiple Status Monitors.

Double-click a printer name to open its Status Monitor, or select Run to open a Status Monitor for a particular printer.

Select Update to change the appearance of the list of printers.

Driver Profiler

Use the Driver Profiler to create driver profiles that contain custom driver settings. A driver profile can contain a group of saved printer driver settings and other data for such things as:

Print orientation and N-Up (document settings)

Installation status of an output tray (printer options)

User-defined paper sizes (custom papers)

Simple text and watermarks

Overlay references

Font references

Form associations

Dell Printer Alert Utility

Note: This application is not available with Windows 2000 or earlier.

The Dell Printer Alert Utility informs you when there are errors requiring your intervention on your printer. When there is an error, a bubble appears telling you what the error is, and points you to the appropriate recovery information.

Note: For the Dell Printer Alert Utility to work properly, bidirectional communication support must be in place so the printer and computer can communicate. An exception is added to the Windows Firewall to allow this communication.

If you opted to install the Dell Printer Alert Utility with your printer software, the utility automatically launches when the software installation is completed. The utility is active if you see in the System Tray.

Software overview

93

To disable the Dell Printer Alert Utility:

1

From the System Tray, right click the icon.

2

Select Exit.

To re-enable the Dell Printer Alert Utility:

1

In Windows Vista or later:

a

Click ª Programs.

b

Click Dell Printers.

c

Click Dell 3333dn and 3335dn Laser MFP.

In Windows XP:

Click Startª Programs or All Programsª Dell Printersª Dell 3333dn and 3335dn Laser MFP.

2

Click Printer Alert Utility.

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94

Printing

Printing a document

1

Load paper into a tray or feeder.

2

From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

3

Do one of the following:

For Windows users

a

With a document open, click File ª Print.

b

Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded paper, or select the appropriate tray or feeder.

c

Click OK, and then click Print.

For Macintosh users

a

Customize the settings as needed in the Page Setup dialog:

1

With a document open, choose File > Page Setup.

2

Choose a paper size or create a custom size to match the loaded paper.

3

Click OK.

b

Customize the settings as needed in the Print dialog:

1

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2

From the Print dialog and pop-up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or select the appropriate tray or feeder.

3

Click Print.

Printing on both sides of the paper (duplexing)

In order to save paper, you can print a multiple-page document on both sides of the paper.

1

On the home screen, touch Menus, and then touch Settings.

2

Touch the down arrows until Print Settings appears.

3

Touch Print Settings.

4

Touch Finishing Menu.

5

Touch the Sides (Duplex) arrows until 2 sided appears.

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95

6

Touch Submit.

Submitting changes appears.

7

Touch to return to the home screen.

Printing on specialty media

Tips on using letterhead

Use letterhead designed specifically for laser printers.

Print samples on the letterhead being considered for use before buying large quantities.

Before loading letterhead, fan the stack to prevent sheets from sticking together.

Page orientation is important when printing on letterhead. For information on how to load letterhead, see:

“Loading trays” on page 76

“Using the multipurpose feeder” on page 80

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

Feed transparencies from a 250-sheet tray, a 550-sheet tray, or the multipurpose feeder.

Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Use transparencies that are 138–146 g/m 2 (37–39 lb. bond) in weight.

To prevent print quality problems, avoid getting fingerprints on the transparencies.

Before loading transparencies, fan the stack to prevent sheets from sticking together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

Note: Envelopes can be printed at a temperature up to 220°C (428°F) if Envelope Weight is set to Heavy and

Envelope Texture is set to Rough. Select these settings using the Embedded Web Server, or from the printer control panel Paper menu.

For the best performance, use envelopes made from 90 g/m

2

(24 lb bond) paper. Use up to 105 g/m

2

(28 lb bond) weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed

90 g/m 2 (24 lb bond) weight.

Use only new envelopes.

Printing

96

To optimize performance and minimize jams, do not use envelopes that:

Have excessive curl or twist

Are stuck together or damaged in any way

Have windows, holes, perforations, cutouts, or embossing

Have metal clasps, string ties, or folding bars

Have an interlocking design

Have postage stamps attached

Have any exposed adhesive when the flap is in the sealed or closed position

Have bent corners

Have rough, cockle, or laid finishes

Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Note: This printer is intended for occasional paper label printing only.

Do not load labels together with paper or transparencies in the same source; mixing media can cause feeding problems.

From the Paper menu, set the Paper Type to Labels.

Do not use labels with slick backing material.

Use labels that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions.

Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

Do not use labels with exposed adhesive.

Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.

Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.) away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and use a non-oozing adhesive.

Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

Make sure the Paper Type is Card Stock.

Select the appropriate Paper Texture setting.

Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper handling problems.

Printing

97

Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F) without releasing hazardous emissions.

Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting introduces semi-liquid and volatile components into the printer.

Use grain short card stock when possible.

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called

held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type

Confidential

Verify

Reserve

Repeat

Description

When you send a Confidential print job to the printer, you must create a PIN from the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

When you send a Verify print job, the printer prints one copy and holds the remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

When you send a Repeat print job, the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Printing confidential and other held jobs from Windows

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.

1

With a document open, click File ª Print.

2

Click Properties, Preferences, Options, or Setup.

3

Click Other Options, and then click Print and Hold.

4

Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job, also enter a four-digit PIN.

5

Click OK or Print, and then go to the printer to release the job.

6

On the home screen, touch Held jobs.

Printing

98

7

Touch your user name.

Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.

8

Touch Confidential Jobs.

9

Enter your PIN.

10

Touch Done.

11

Touch the job you want to print.

12

Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

Printing confidential and other held jobs from a Macintosh computer

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.

1

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2

From the print options or Copies & Pages pop-up menu, choose Job Routing.

3

Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job, also enter a four-digit PIN.

4

Click OK or Print, and then go to the printer to release the job.

5

On the home screen, touch Held jobs.

6

Touch your user name.

Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.

7

Touch Confidential Jobs.

8

Enter your PIN.

9

Touch the job you want to print.

10

Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

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Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.

Notes:

Hi-Speed flash drives must support the Full-speed standard. Flash drives supporting only USB Low-speed capabilities are not supported.

USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New Technology

File System) or any other file system are not supported.

If selecting an encrypted .pdf file, then enter the file password from the printer control panel.

Before printing an encrypted .pdf file, enter the file password from the printer control panel.

You cannot print files for which you do not have printing permissions.

To print from a flash drive:

1

Make sure the printer is on and Ready appears.

2

Insert a flash drive into the USB port.

Notes:

If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the printer ignores the flash drive.

If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

3

Touch the document you want to print.

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for example, .jpg).

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4

Touch the right arrow if you want to increase the number of printed copies.

5

Touch Print.

Note: Do not remove the flash drive from the USB port until the document has finished printing.

If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pdf files from the flash drive as held jobs.

Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch Menus.

3

Touch Reports.

4

Touch the up or down arrow until Print Fonts appears, and then touch Print Fonts.

5

Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in flash memory or on the printer hard disk.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Reports.

4

Touch the down arrow until Print Directory appears.

5

Touch Print Directory.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1

Turn the printer off.

2

Hold down and while turning the printer on.

3

Release the buttons when the screen with the progress bar appears.

The printer performs a power-on sequence, and then the Configuration menu appears.

4

Touch the down arrow until Print Quality Pages appears.

5

Touch Print Quality Pages Menu.

6

Touch Print Quality Pages.

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Canceling a print job

Canceling a print job from the printer control panel

1

Touch Cancel Jobs on the touch screen, or press on the keypad.

2

Touch the job you want to cancel.

3

Touch Delete Selected Jobs.

Canceling a print job from the computer

To cancel a print job, do one of the following:

For Windows users

1

Click , or click Start and then click Run.

2

In the Start Search or Run box, type control printers.

3

Press Enter, or click OK.

The printer folder opens.

4

Double-click the printer icon.

5

Select the job to cancel.

6

From the keyboard, press Delete.

From the Windows taskbar:

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1

Double-click the printer icon.

A list of print jobs appears in the printer window.

2

Select a job to cancel.

3

From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1

From the Apple menu, choose System Preferences.

2

Click Print & Fax, and then double-click the printer icon.

3

From the printer window, select the job to cancel.

4

From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 and earlier:

1

From the Go menu, choose Applications.

2

Double-click Utilities, and then double-click Print Center or Printer Setup Utility.

3

Double-click the printer icon.

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4

From the printer window, select the job to cancel.

5

From the icon bar at the top of the window, click the Delete icon.

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Copying

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

From the printer control panel, press .

4

If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.

Copying using the ADF

1

Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

Adjust the paper guides.

3

On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

4

Change the copy settings as needed.

5

Touch Copy It.

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Copying using the scanner glass

1

Place an original document facedown on the scanner glass in the upper left corner.

2

On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

3

Change the copy settings as needed.

4

Touch Copy It.

5

If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the

Next Page.

6

Touch Finish the Job to return to the home screen.

Copying photos

1

Place a photo facedown on the scanner glass in the upper left corner.

2

On the home screen, touch Copy.

3

Touch Options.

4

Touch Content.

5

Touch Photograph.

6

Touch Done.

7

Touch Copy It.

8

Touch Scan the Next Page or Finish the Job.

Copying on specialty media

Making transparencies

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Copy from, and then identify the size of the original document.

5

Touch Copy to, and then touch the tray that contains transparencies, or touch Manual Feeder and then place transparencies in the multipurpose feeder.

6

Touch the desired size of the transparencies, and then touch Continue.

7

Touch the up or down arrow until Transparency appears.

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8

Touch Transparency, and then touch Continue.

9

Touch Copy It.

Copying to letterhead

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Copy from, and then identify the size of the original document.

5

Touch Copy to, and then touch Manual Feeder and place letterhead facedown, top edge first in the multipurpose feeder.

6

Touch the desired size of the letterhead, and then touch Continue.

7

Touch the up or down arrow until Letterhead appears.

8

Touch Letterhead, and then touch Continue.

9

Touch Copy It.

Customizing copy settings

Copying from one size to another

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Copy from, and then identify the size of the original document.

5

Touch Copy to, and then select the size you want the copy to be.

Note: If you select a paper size that is different from the “Copy from” size, then the printer will scale the size automatically.

6

Touch Copy It.

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Making copies using paper from a selected tray

During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media is located in the multipurpose feeder, and you want to make copies on that media:

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Copy from, and then identify the size of the original document.

5

Touch Copy to, and then touch Manual Feeder or the tray that contains the paper type you want.

Note: If you choose Manual Feeder, then you will need to also select the paper size and type.

6

Touch Copy It.

Copying on both sides of the paper (duplexing)

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

From the Sides (Duplex) area, touch the button that looks the way you want your copies duplexed.

The first number represents sides of the original documents; the second number represents sides of the copy.

For example, select 1-sided to 2-sided if you have 1-sided original documents and you want 2-sided copies.

Note: The ADF automatically scans both sides of the page.

5

Touch Copy It.

Copying a document that contains mixed paper sizes

Use the ADF to copy an original document that contains mixed paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying to mixed paper sizes

The printer has two paper trays, one tray loaded with letter-size paper and the other with legal-size paper. A document that contains letter- and legal-size pages needs to be copied.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

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3

On the home screen, touch Copy.

4

Touch Copy from, and then touch Auto Size Sense.

5

Touch Copy to, and then touch Auto Size Match.

6

Touch Copy It.

The scanner identifies the mixed paper sizes as they scan. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

Example 2: Copying to a single paper size

The printer has one paper tray, loaded with letter-size paper. A document that contains letter- and legal-size pages needs to be copied.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Copy from, and then touch Mixed Letter/Legal.

5

Touch Copy to, and then touch Letter.

6

Touch Copy It.

The scanner identifies the mixed paper sizes as they scan and then scales the legal-size pages to print on letter-size paper.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

From the Scale area, touch the arrows to enlarge or reduce your copies.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

5

Touch Copy It.

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Adjusting copy quality

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Under Content, touch the left or right arrow to select what you are copying:

Text—Used for original documents that are mostly text or line art

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photograph—Used when the original document is a high-quality photograph or inkjet print

Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper that are composed primarily of images

5

Touch Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off.

To turn collate off:

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Use the keypad to enter the number of copies.

5

Touch Off if you do not want your copies collated.

6

Touch Copy It.

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Placing separator sheets between copies

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Options.

5

Touch Separator Sheets.

Note: Collate must be On for the separator sheets to be placed between copies. If Collate is Off, the separator sheets are added to the end of the print job.

6

Select one of the following:

Between Copies

Between Jobs

Between Pages

7

Touch Done.

8

Touch Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single sheet of paper.

Notes:

The Paper Size must be set to Letter, Legal, A4, or B5 JIS.

The Copy Size must be set to 100%.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Select a duplex setting.

5

Touch Options.

6

Touch Paper Saver.

7

Select the desired output.

8

Touch Print Page Borders if you want a box drawn around each page of the copies.

9

Touch Done.

10

Touch Copy It.

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Creating a custom job (job build)

The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the same or different parameters.

The definition of a set depends on the scan source:

If you scan a document on the scanner glass, a set consists of one page.

If you scan multiple pages using the ADF, a set consists of all scanned pages until the ADF becomes empty.

If you scan one page using the ADF, a set consists of one page.

For example:

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Options.

5

Touch Custom Job.

6

Touch On.

7

Touch Done.

8

Touch Copy It.

When the end of a set is reached, the scan screen appears.

9

Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch

Scan the Automatic Document Feeder or Scan the flatbed.

Note: If required, change the job settings.

10

If you have another document to scan, load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Otherwise, touch Finish the job.

Pausing the current print job to make copies

When the “Allow priority copies” setting is On, the printer pauses the current print job when you start a copy job.

Note: The “Allow priority copies” setting must be set to On in the Copy Settings menu so that you can pause the current print job and make copies.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

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3

From the printer control panel, press .

4

If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.

Placing information on copies

Placing the date and time at the top of each page

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Options.

5

Touch Header/Footer.

6

Pick an area of the page to place the date and time.

7

Touch Date/Time, and then touch Continue.

8

Touch Done.

9

Touch Copy It.

Placing an overlay message on each page

An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place a message on the copies:

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Copy.

4

Touch Options.

5

Touch Overlay.

6

Touch the button containing the overlay you want to use.

7

Touch Done.

8

Touch Copy It.

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Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel

Job on the touch screen.

A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.

Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.

Canceling a copy job while the pages are being printed

1

Touch Cancel Job on the touch screen, or press on the keypad.

2

Touch the job you want to cancel.

3

Touch Delete Selected Jobs.

The remainder of the copy job is canceled. The home screen appears.

Understanding the copy screens and options

Copy from

This option opens a screen where you can enter the size of the documents you are going to copy. Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with your new setting displayed.

Copy to

This option opens a screen where you can enter the size and type of paper on which your copies will be printed.

Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting displayed.

If the size settings for “Copy from” and “Copy to” are different, the printer automatically adjusts the Scale setting to accommodate the difference.

If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder, and manually send the paper through the multipurpose feeder.

When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper size is not in one of the trays, the printer scales each copy to fit loaded paper.

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Scale

This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be set for you automatically.

When you want to copy from one size of paper to another, such as from legal-size to letter-size paper, setting the

“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information on your copy.

Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.

Hold your finger on the right arrow to make a continuous increment change.

Hold your finger on the left or right arrow two seconds to cause the pace of the change to accelerate.

Darkness

This option adjusts how light or dark your copies will turn out in relation to the original document.

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, Photograph, or Printed Image.

Text—Emphasize sharp, black, high-resolution text against a clean, white background

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document.

Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper that are composed primarily of images

Sides (Duplex)

Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies (simplex) from two-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2)

(3,3,3).

Options

Touching the Options button opens a screen where you can change Paper Saver, Create Booklet, Advanced Imaging,

Custom Job, Separator Sheets, Margin Shift, Edge Erase, Header/Footer, Overlay, Advanced Duplex, and Save as

Shortcut settings.

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Paper Saver

This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page.

Create Booklet

This option creates a stack of collated pages that, when folded, forms a booklet half the page size of the original document and with all the pages in order.

Note: To use Create Booklet, you must have a duplex unit attached to the printer.

Advanced Imaging

This option lets you adjust Background Removal, Color Dropout, Contrast, Mirror Image, Negative Image, Shadow

Detail, Scan Edge to Edge, and sharpness before you copy the document.

Custom Job

This option combines multiple scanning jobs into a single job.

Separator Sheets

This option places a blank piece of paper between copies, pages, and print jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Margin Shift

This option increases the size of the margin a specified distance. This can be useful in providing space to bind or holepunch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is too large, then the copy will be cropped.

Edge Erase

This option eliminates smudges or information around the edges of your document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase erases whatever is within the selected area, leaving nothing printed on that portion of the paper.

Header/Footer

This option turns on the Date/Time, Page number, Bates number, or Custom text and prints them in the specified header or footer location.

Overlay

This option creates a watermark (or message) that overlays the content of your copy. You can choose between Urgent,

Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word you pick will appear, faintly, in large print across each page.

Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a button with an icon of that overlay will be available.

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Advanced Duplex

This option controls whether the documents are one-sided or two-sided, what orientation your original documents have, and how your documents are bound.

Note: Some Advanced Duplex options may not be available on all printer models.

Save as Shortcut

This option allows the current settings to be saved as a shortcut.

Improving copy quality

Question

When should I use Text mode?

Tip

Use text mode when text preservation is the main goal of the copy, and preserving images copied from the original document is not a concern.

Text mode is recommended for receipts, carbon copy forms, and documents that contain only text or fine line art.

When should I use Text/Photo mode?

Use Text/Photo mode when copying an original document that contains a mixture of text and graphics.

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

When should I use Printed Image mode? Use Printed Image mode when copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper

When should I use Photograph mode?

Use Photograph mode when the original document is a high-quality photograph or inkjet print.

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E-mailing

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the printer to e-mail scanned documents to one or more recipients. There are three ways to send an e-mail from the printer. You can type the e-mail address, use a shortcut number, or use the address book.

Getting ready to e-mail

Enabling the e-mail function

The e-mail function must be enabled prior to use. If you disabled the e-mail function when setting up the printer for the first time, or if the printer has been off for an extended time, then follow these steps:

Note: To complete this step, you must know your Primary SMTP (mail server) Gateway address. For more information, see your system support person.

1

Touch Menus.

2

Touch Settings.

3

Touch General Settings.

4

Touch the left or right arrow next to Run initial setup to select Yes.

5

Touch Submit.

Submitting changes appears.

6

Turn off the printer, wait ten seconds, and then turn the printer back on.

7

From the printer control panel, select your language.

8

Select your country or region, and then touch Continue.

9

Select your time zone, and then touch Continue.

10

Touch E-mail, and then touch Continue.

11

Select any additional buttons you want to display on the home screen, and then touch Continue.

12

Touch Enter.

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13

Touch Continue.

14

Type in the Primary SMTP Gateway address, and then touch Enter.

15

If prompted, set the date and time, and then touch Continue.

When the home screen appears, the e-mail function is enabled.

Setting up the e-mail function

For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address.

To set up the e-mail function:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Under Default Settings, click E-mail/FTP Settings.

4

Click E-mail Settings.

5

Click Setup E-mail Server.

6

Fill in the fields with the appropriate information.

7

Click Add.

Configuring the e-mail settings

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click E-mail/FTP Settings.

4

Click E-mail Settings.

5

Fill in the fields with the appropriate information.

6

Click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

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3

Under Other Settings, click Manage Shortcuts.

4

Click E-mail Shortcut Setup.

5

Type a unique name for the recipient, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

6

Select the scan settings (Format, Content, Color, and Resolution).

7

Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

Creating an e-mail shortcut using the touch screen

1

On the home screen, touch E-mail.

2

Type the recipient's e-mail address.

To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.

3

Touch Save as Shortcut.

4

Type a unique name for the shortcut, and then touch Enter.

5

Verify that the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, then touch Cancel, and then reenter the information.

E-mailing a document

Sending an e-mail using the touch screen

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch E-mail.

4

Enter the e-mail address or shortcut number.

To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to add.

5

Touch E-mail It.

Sending an e-mail using a shortcut number

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

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3

Press , and then enter the shortcut number using the keypad.

To enter additional recipients, press Next address, and then enter the address or shortcut number you want to add.

4

Touch E-mail It.

Sending an e-mail using the address book

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch E-mail.

4

Touch Search Address Book.

5

Enter the name or part of the name you are searching for, and then touch Search.

6

Touch the name that you want to add to the To box.

To enter additional recipients, press Next address, and then enter the address or shortcut number you want to add; or search the address book.

7

Touch E-mail It.

Customizing e-mail settings

Adding e-mail subject and message information

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, adjust the paper guides.

3

On the home screen, touch E-mail.

4

Type an e-mail address.

5

Touch Options.

6

Touch Subject.

7

Type the e-mail subject.

8

Touch Done.

9

Touch Message.

10

Type an e-mail message.

11

Touch Done.

12

Touch E-mail It.

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Changing the output file type

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch E-mail.

4

Type an e-mail address.

5

Touch Options.

6

Touch the button that represents the file type you want to send.

PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com.

Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access

TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the

Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent

JPEG.

JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

XPS—Creates a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet

Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer

7

Touch E-mail It.

Note: If you selected Encrypted PDF, then enter your password twice.

E-mailing color documents

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, adjust the paper guides.

3

On the home screen, touch E-mail.

4

Type an e-mail address.

5

Touch Options.

6

Touch Color.

7

Touch E-mail It.

Canceling an e-mail

When using the ADF, touch Cancel Job while Scanning… appears.

When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next

Page / Finish the Job appears.

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Understanding e-mail options

Original Size

This option opens a screen where you can choose the size of the documents you are going to e-mail.

Touch a paper size button to select that size as the Original Size setting. The e-mail screen appears with your new setting displayed.

When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed letter and legal paper sizes.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the e-mail.

Orientation

This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation.

Binding

Tells the printer whether the original document is bound on the long-edge or short-edge side.

E-mail Subject

This option lets you enter a subject line for your e-mail. You can enter up to 255 characters.

E-mail File Name

This option lets you customize the attachment file name.

E-mail Message

This option lets you enter a message that will be sent with your scanned attachment.

Resolution

Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.

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Send As

This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.

PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by

Adobe at www.adobe.com.

Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access

TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded

Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your e-mail.

Text—Emphasizes sharp, black, high-resolution text against a clean, white background

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail address.

Advanced Options

Touching this button opens a screen where you change Advanced Imaging, Custom Job, Transmission Log, Scan

Preview, Edge Erase, and Darkness settings.

Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror

Image before you copy the document

Custom Job (Job Build)—Combines multiple scanning jobs into a single job

Transmission Log—Prints the transmission log or transmission error log

Scan Preview—Displays the first page of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears.

Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

Darkness—Adjusts how light or dark your scanned e-mails will turn out

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Faxing

Note: Fax capabilities may not be available on all printer models.

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Getting the printer ready to fax

Note: Fax capabilities may not be available on all printer models.

The following connection methods may not be applicable in all countries or regions.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web

Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up screens appear. If the printer has fax capabilities, then the following screens appear:

Station Name

Station Number

1

When Station Name appears, enter the name to be printed on all outgoing faxes.

2

After entering the Station Name, touch Submit.

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3

When Station Number appears, enter the printer fax number.

4

After entering the Station Number, touch Submit.

Using the Embedded Web Server for fax setup

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6

Click inside the Station Number box, and then enter the printer fax number.

7

Click Submit.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To determine the best way to set up the printer, see the following table.

Notes:

The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps.

If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly.

You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line to send and receive faxes.

Equipment and service options

Connect directly to the telephone line

Fax connection setup

See “Connecting to an analog telephone line” on page 126

Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 126.

Connect to a Private Branch eXchange (PBX) or Integrated

Services Digital Network (ISDN) system

See “Connecting to a PBX or ISDN system” on page 127.

Use a Distinctive Ring service

Connect to a telephone line, telephone, and answering machine

Connect through an adapter used in your area

Connect to a computer with a modem

See “Connecting to a distinctive ring service” on page 127.

See “Connecting the printer and a telephone or answering machine to the same telephone line” on page 128

See “Connecting to an adapter for your country or region” on page 130.

See “Connecting to a computer with a modem” on page 134.

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Connecting to an analog telephone line

If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the equipment:

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to an active analog telephone wall jack.

Connecting to a DSL service

If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then follow these steps to connect the equipment:

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to the DSL filter.

Note: Your DSL filter may look different than the one in the illustration.

3

Connect the DSL filter cable to an active telephone wall jack.

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Connecting to a PBX or ISDN system

If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to the port designated for fax and telephone use.

Notes:

Make sure the terminal adapter is set to the correct switch type for your region.

Depending on the ISDN port assignment, you may have to connect to a specific port.

When using a PBX system, make sure the call waiting tone is off.

When using a PBX system, dial the outside line prefix before dialing the fax number.

For more information on using the fax with a PBX system, see the documentation that came with your PBX system.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple telephone numbers on one telephone line with each telephone number having a different ring pattern.

This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to connect the equipment:

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to an active analog telephone wall jack.

3

Change the Distinctive Rings setting to match the setting you want the printer to answer:

Note: The factory default setting for distinctive rings is On. This allows the printer to answer single, double, and triple ring patterns.

a

On the home screen, touch .

b

Touch Settings.

c

Touch Fax Settings.

d

Touch Analog Fax Settings.

e

Touch the down arrow until Distinctive Ring Settings appears

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f

Touch Distinctive Ring Settings.

g

Touch the arrow for the pattern setting you want to change.

h

Touch Submit.

Connecting the printer and a telephone or answering machine to the same telephone line

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to an active analog telephone wall jack .

3

Remove the plug from the printer EXT port .

4

Connect your telecommunications equipment directly to the printer EXT port .

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Use one of the following methods:

Answering machine

Answering machine and telephone

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Telephone or a telephone with an integrated answering machine

Connecting to an adapter for your country or region

The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack:

Country/region

Austria

Cyprus

Denmark

Finland

France

Germany

Ireland

Italy

New Zealand

Netherlands

Norway

Portugal

Sweden

Switzerland

United Kingdom

Countries or regions except Austria, Germany, and Switzerland

For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering machine, telephone, or other telecommunications equipment to the printer.

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

2

Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone wall jack.

Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

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3

Connect the answering machine or telephone to the adapter.

Use one of the following methods:

Answering machine

Telephone

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Austria, Germany, and Switzerland

There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

Connecting to a telephone wall jack in Germany

Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to the adapter.

Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

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3

Connect the adapter into the N slot of an active analog telephone wall jack.

4

If you would like to use the same line for both fax and telephone communication, then connect a second telephone line (not provided) between the telephone and the F slot of an active analog telephone wall jack.

5

If you would like to use the same line for recording messages on your answering machine, then connect a second telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone wall jack.

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Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

Note: Setup steps may vary depending on your country or region.

1

Connect one end of the telephone cable that came with the printer to the printer LINE port .

2

Connect the other end of the telephone cable to an active analog telephone wall jack.

3

Remove the protective plug from the printer EXT port .

4

Connect your telephone to the computer telephone jack.

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5

Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .

Enabling the fax function

The fax function must be enabled prior to use. If you disabled the fax function when setting up the printer for the first time or if the printer has been off for an extended time, then follow these steps:

Note: Before completing these instructions, make sure the fax cables are connected. For more information, see

“Choosing a fax connection” on page 125.

1

Touch Menus.

2

Touch Settings.

3

Touch General Settings.

4

Touch the left or right arrow next to Run initial setup to select Yes.

5

Touch Submit.

Submitting changes appears.

6

Turn off the printer, connect the fax cables, and then turn the printer back on.

7

From the printer control panel, select your language.

8

Select your country or region, and then touch Continue.

9

Select your time zone, and then touch Continue.

10

Touch Fax, and then touch Continue.

11

Select any additional buttons you want to display on the home screen, and then touch Continue.

12

Enter the Fax Station Name, and then touch Enter.

13

Enter the Fax Station Number, and then touch Continue.

14

Touch Enter.

15

If prompted, set the date and time, and then touch Continue.

When the home screen appears, the fax function is enabled.

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Using the Embedded Web Server for fax setup

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6

Click inside the Station Number box, and then enter the printer fax number.

7

Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, you may have to reset the date and time.

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2

Click Settings.

3

Click Security.

4

Click Set Date and Time.

5

Click inside the Set Date & Time box, and then enter the current date and time.

6

Click Submit.

Turning daylight saving time on or off

The printer can be set to automatically adjust for daylight saving time for certain time zones:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2

Click Settings.

3

Click Security.

4

Click Set Date and Time.

5

Select Automatically Observe DST.

6

Click Submit.

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Sending a fax

Sending a fax using the printer control panel

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Enter the fax number or a shortcut using the touch screen or keypad.

To add recipients, touch Next Number, and then enter the recipient's telephone number or shortcut number, or search the address book.

Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to” box.

Use this feature if you need to dial an outside line first.

5

Touch Fax It.

Sending a fax using the computer

Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs.

For Windows users

Notes:

In order to perform this function from your computer, you must use the PostScript printer driver for your printer.

Verify that the fax option is installed in the printer driver.

1

With a file open, click File ª Print.

2

Click Properties, Preferences, Options, or Setup.

3

Click the Other Options tab, and then click Fax.

4

On the Fax screen, type the name and number of the fax recipient.

5

Click OK, and then click OK again.

6

Click OK.

For Mac OS X version 10.2 and 10.3 users

1

With a document open, choose File > Print.

2

From the print options pop-up menu, choose Job Routing.

3

Select Fax, and then enter the recipient name, number, and other information as needed.

4

Click Print.

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For Mac OS X version 10.4 or later users

1

With a document open, choose File > Print.

2

From the PDF pop-up menu, choose Fax PDF.

3

Type the fax number in the To field, and enter other information as needed.

4

Click Fax.

If you receive an error, "No fax modems were found", follow these directions to add your printer as a fax:

a

From the Printer pop-up menu, choose Add Printer.

b

Select the printer from the dialog that appears.

c

From the Print Using pop-up menu, choose Select a driver to use.

d

From the list, choose your printer fax model, and then click Add.

Creating shortcuts

Creating a fax destination shortcut using the Embedded Web

Server

Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers.

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

4

Click Fax Shortcut Setup.

5

Type a unique name for the shortcut, and then enter the fax number.

To create a multiple-number shortcut, enter the fax numbers for the group.

Note: Separate each fax number in the group with a semicolon (;).

6

Assign a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

7

Click Add.

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Creating a fax destination shortcut using the touch screen

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Enter the fax number.

To create a group of fax numbers, touch Next number, and then enter the next fax number.

5

Touch Save as Shortcut.

6

Enter a name for the shortcut.

7

Touch OK.

8

Touch Fax It to send the fax, or touch to return to the home screen.

Changing the fax destination shortcut using the Embedded Web

Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

4

Click Fax Shortcut Setup.

5

Select the list entry, and then update it using the text box.

6

Click Modify.

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Using shortcuts and the address book

Using fax shortcuts

Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the

Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single recipient or multiple recipients. By creating a group fax shortcut with a shortcut number, you can quickly and easily fax broadcast information to an entire group.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

Press , and then enter the shortcut number using the keypad.

Using the address book

Note: The address book feature is enabled if it contains at least one entry.

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Touch Search Address Book.

5

Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.

Note: Do not attempt to search for multiple names at the same time.

6

Touch Search.

7

Touch the name to add it to the “Fax to” list.

8

Repeat steps 4 through 7 to enter additional addresses.

9

Touch Fax It.

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Customizing fax settings

Changing the fax resolution

Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra

Fine (slowest speed, best quality).

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Use the keypad to enter the fax number.

5

Touch Options.

6

From the Resolution area, touch the left or right arrow to adjust the resolution to your preference.

7

Touch Fax It.

Making a fax lighter or darker

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Use the keypad to enter the fax number.

5

Touch Options.

6

From the Darkness area, touch the left or right arrow to adjust the darkness of the fax.

7

Touch Fax It.

Sending a fax at a scheduled time

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch Fax.

4

Enter the fax number using the numbers on the touch screen or keypad.

5

Touch Options.

6

Touch Advanced Options.

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7

Touch Delayed Send.

Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue.

8

Touch the left or right arrow to adjust the time the fax will be transmitted.

The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is unavailable.

9

Touch Done.

10

Touch Fax it.

Note: The document is scanned and then faxed at the scheduled time.

Printing an incoming fax on both sides of the paper (duplexing)

In order to save paper, you can print all incoming faxes on both sides of the paper.

1

On the home screen, touch Menus.

2

Touch Settings, and then touch Fax Settings.

3

Touch Analog Fax Setup.

4

Touch Fax Receive Setting.

5

Touch the down arrow until Sides (Duplex) appears.

6

Touch the up or down arrow until Yes appears.

7

Touch Submit.

Viewing a fax log

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Reports.

3

Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

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5

Click the Block No Name Fax option.

This option blocks all incoming faxes that have a private caller ID or no fax station name.

6

In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.

Canceling an outgoing fax

Canceling a fax while the original documents are still scanning

When using the ADF, touch Cancel Job while Scanning… appears.

When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next

Page / Finish the Job appears.

Canceling a fax after the original documents have been scanned to memory

1

On the home screen, touch Cancel Jobs.

The Cancel Jobs screen appears.

2

Touch the job or jobs you want to cancel.

Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job you want to cancel.

3

Touch Delete Selected Jobs.

The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.

Understanding fax options

Original Size

This option opens a screen where you can choose the size of the documents you are going to fax.

Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new setting displayed.

When Original Size is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.

When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

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Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photograph. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your scan.

Text—Emphasizes sharp, black, high-resolution text against a clean, white background

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Sets the scan type and output for the fax. Color documents can be scanned and sent to a fax destination.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the fax.

Resolution

This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount of time required for the scan and will increase the quality of the fax output.

Standard—Suitable for most documents

Fine—Recommended for documents with small print

Super fine—Recommended for original documents with fine detail

Ultra fine—Recommended for documents with pictures or photos

Darkness

This option adjusts how light or dark your faxes will turn out in relation to the original document.

Advanced Options

Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job,

Transmission Log, Scan Preview, Edge Erase, and Advanced Duplex settings.

Delayed Send—Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter the time and date you would like to send your fax, and then touch Done. This setting can be especially useful in sending information to fax lines that are not readily available during certain hours, or when transmission times are cheaper.

Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the printer is turned on.

Advanced Imaging—Adjusts Background Removal, Color Dropout, Contrast, Mirror Image, Negative Image,

Shadow Details, Scan Edge to Edge and Sharpness before you fax the document

Custom Job—Combines multiple scanning jobs into a single job

Transmission Log—Prints the transmission log or transmission error log

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Scan Preview—Displays the image before it is included in the fax. When the first page is scanned, the scanning is paused, and a preview image appears.

Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

Improving fax quality

Question

When should I use Text mode?

Tip

Use Text mode when text preservation is the main goal of the fax, and preserving images copied from the original document is not a concern.

Text mode is recommended for faxing receipts, carbon copy forms, and documents that contain only text or fine line art.

When should I use Text/Photo mode?

When should I use Photo mode?

Use Text/Photo mode when faxing an original document that contains a mixture of text and graphics.

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or newspaper.

Holding and forwarding faxes

Holding faxes

This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time.

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

Click Holding Faxes.

6

Enter a password in the Print Faxes Password box.

Note: This may not be applicable in some cases.

7

From the Held Fax Mode menu, select one of the following:

Off

Always On

Manual

Scheduled

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8

If you selected Scheduled, then continue with the following steps. Otherwise, click Submit.

a

Click Fax Holding Schedule.

b

From the Action menu, select Hold faxes.

c

From the Time menu, select the time you want the held faxes released.

d

From the Day(s) menu, select the day you want the held faxes released.

e

Click Add.

Forwarding a fax

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

From the Fax Forwarding menu under Fax Receive settings, select one of the following:

Print

Print and Forward

Forward

6

From the “Forward to” menu, select one of the following:

7

Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.

Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward to” menu.

8

Click Submit.

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Scanning to an FTP address

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

Once an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your network instead of over the phone line.

Scanning to an FTP address

Scanning to an FTP address using the keypad

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch FTP.

4

Type the FTP address.

5

Touch Send It.

Scanning to an FTP address using a shortcut number

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

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3

Press #, and then enter the FTP shortcut number.

4

Touch Send It.

Scanning to an FTP address using the address book

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, adjust the paper guides.

3

On the home screen, touch FTP.

4

Touch Search Address Book.

5

Type the name or part of the name you are searching for, and then touch Search.

6

Touch the name that you want to add to the To: field.

7

Touch Send It.

Creating shortcuts

Instead of typing the entire FTP site address using the keypad each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using a computer or using the printer touch screen.

Creating an FTP shortcut using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Under Other Settings, click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

4

Click FTP Shortcut Setup.

5

Enter the appropriate information into the boxes.

6

Enter a shortcut number.

7

Click Add.

Creating an FTP shortcut using the touch screen

1

On the home screen, touch FTP.

2

Type the address of the FTP site.

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3

Touch Save as Shortcut.

4

Enter a name for the shortcut.

5

Touch Enter.

6

Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and reenter the information.

If you enter a number that is already in use, then you are prompted to select another number.

7

Touch Send It to start the scan, or touch to return to the home screen.

Understanding FTP options

Original Size

This option opens a screen where you can choose the size of the documents you are going to copy.

Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with your new setting displayed.

When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.

When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the document.

Orientation

This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation.

Binding

Tells the printer whether the original document is bound on the long-edge or short-edge side.

Resolution

This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size.

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Send As

This option sets the output (PDF, TIFF, JPEG, or XPS) for the scanned image.

PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by

Adobe at www.adobe.com.

Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access

TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded

Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your FTP file.

Text—Emphasize sharp, black, high-resolution text against a clean, white background

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Sets the scan type and output for the FTP file. Color documents can be scanned and sent to an FTP site, computer, e-mail address, or the printer.

Advanced Options

Touching this button opens a screen where you can change the following settings:

Advanced Imaging—Adjusts Background Removal, Contrast, Shadow Detail, and Mirror Image before you scan the document

Custom Job (Job Build)—Combines multiple scanning jobs into a single job

Transmission Log—Prints the transmission log or transmission error log

Scan Preview—Displays the first page of an image before it is included in the FTP file. When the first page is scanned, the scanning is paused and a preview image appears.

Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

Darkness—Adjusts how light or dark your scanned documents will turn out

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Improving FTP quality

Question

When should I use Text mode?

Tip

Use Text mode when text preservation is the main goal of sending a document to an FTP site, and preserving images copied from the original document is not a concern.

Text mode is recommended for receipts, carbon copy forms, and documents that only contain text or fine line art.

When should I use Text/Photo mode?

When should I use Photo mode?

Use Text/Photo mode when sending a document to an FTP site that contains a mixture of text and graphics.

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

Use Photo mode when the original document is composed mostly of photos printed on a laser printer or taken from a magazine or newspaper.

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Scanning to a computer or flash drive

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.

Scanning to a computer

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Scan Profile.

3

Click Create Scan Profile.

Note: Your computer must have java program installed to be able to create a scan profile.

4

Select your scan settings, and then click Next.

5

Select a location on your computer where you want to save the scanned output file.

6

Enter a scan name.

The scan name is the name that appears in the Scan Profile list on the display.

7

Click Submit.

8

Review the instructions on the Scan Profile screen.

A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents.

9

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

10

If you are loading a document into the ADF, then adjust the paper guides.

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11

Press , and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and then touch Profiles.

12

After you enter the shortcut number, the scanner scans and sends the document to the directory or program you specified. If you touched Profiles on the home screen, then locate your shortcut on the list.

13

Touch Finish the Job.

14

Return to the computer to view the file.

The output file is saved in the location you specified or launched in the program you specified.

Scanning to a flash drive

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

Insert the flash drive into the USB port on the front of the printer.

4

Touch Scan to USB drive.

5

Select the size and file that you want to scan.

6

Touch Scan It.

Understanding scan profile options

Quick Setup

This option lets you select preset formats or customize the scan job settings. You can select one of these settings:

Custom

Text - BW PDF

Text - BW TIFF

Photo - Color JPEG

Photo - Color TIFF

Text/Photo - BW PDF

Text/Photo - Color PDF

To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as needed.

Format Type

This option sets the output (PDF, JPEG, TIFF, SECURE PDF, or XPS) for the scanned image.

PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by

Adobe at www.adobe.com.

JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

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TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded

Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access

XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer

Compression

This option sets the format (Zlib, JPEG or None) used to compress the scanned output file.

Default Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Default Content affects the quality and size of your scanned file.

Text—Emphasizes sharp, black, high-resolution text against a clean, white background

Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color

This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.

Original Size

This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes (letter- and legal-size pages).

Orientation

This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation.

Sides (Duplex)

This option informs the printer if your original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the document.

JPEG Quality

This option adjusts the degree of compression for scanned JPEG documents in relation to the original document.

Darkness

This option adjusts how light or dark your scanned documents will turn out in relation to the original document.

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Resolution

This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size.

Advanced Imaging

Background Removal—Adjusts the white portion of the output.

Contrast—Adjusts output contrast.

Shadow Detail—Adjusts the visible detail in the shadows.

Sharpness—Adjusts output sharpness.

Color Dropout—Eliminates a color from a form, improving Optical Character Recognition capabilities.

Scan edge to edge—Scans edge to edge.

Mirror Image—Creates a mirror image scan.

Negative Image—Creates a negative image scan.

JPEG Quality—Selects a JPEG quality.

Improving scan quality

Question

When should I use Text mode?

Tip

Use Text mode when text preservation is the main goal of the scan, and preserving images copied from the original document is not a concern.

Text mode is recommended for receipts, carbon copy forms, and documents that only contain text or fine line art.

When should I use Text/Photo mode?

When should I use Photo mode?

Use Text/Photo mode when scanning an original document that contains a mixture of text and graphics.

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or newspaper.

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Understanding printer menus

Menus list

A number of menus are available to make it easy for you to change printer settings. To access the menus, touch on the home screen.

Paper Menu

Default Source

Paper Size/Type

Configure MP

Substitute Size

Paper Texture

Paper Weight

Paper Loading

Custom Types

Custom Names

Custom Scan Sizes

Custom Bin Names

Universal Setup

Reports

Menu Settings Page

Device Statistics

Network Setup Page

Network <x> Setup Page

Shortcut List

Fax Job Log

Fax Call Log

Copy Shortcuts

E-mail Shortcuts

Fax Shortcuts

FTP Shortcuts

Profiles List

NetWare Setup Page

Print Fonts

Print Directory 1

Asset Report

Network/Ports

Active NIC

Standard Network

2

Standard USB Menu

3

Parallel Menu

SMTP Setup

1 Only appears if there is an installed or mounted flash device.

2

Depending on the printer setup, this menu item appears as Standard Network or Network <x>.

3

This menu only appears if a standard USB port is supported.

Security

Miscellaneous Security Settings

Confidential Print

Security Audit Log

Set Date/Time

Settings

General Settings

Copy Settings

Fax Settings

E-mail Settings

FTP Settings

Flash Drive Menu

Print Settings

Help

Print All

Print Quality

Media Guide

Print Defects

Menu Map

Information Guide

Connection Guide

Moving Guide

Understanding printer menus

156

Paper menu

Default Source menu

Menu item

Default Source

Tray <x>

MP Feeder

Envelope Feeder

Manual Paper

Manual Env

Description

Sets a default paper source for all print jobs

Notes:

Tray 1 (standard tray) is the factory default setting.

Only an installed paper source will appear as a menu setting.

A paper source selected by a print job will override the Default Source setting for the duration of the print job.

If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder to appear as a menu setting.

Paper Size/Type menu

Configure MP menu

Menu item

Configure MP

Cassette

Manual

Description

Determines when the printer selects paper from the multipurpose feeder

Notes:

Cassette is the factory default setting.

The Cassette setting configures the multipurpose feeder as an automatic paper source.

When Manual is selected, the multipurpose feeder can be used only for manual feed print jobs.

Substitute Size menu

Menu item

Substitute Size

Off

Statement/A5

Letter/A4

All Listed

Description

Substitutes a specified paper size if the requested paper size is not available

Notes:

All Listed is the factory default setting. All available substitutions are allowed.

The Off setting indicates no size substitutions are allowed.

Setting a substitution lets the job print without a Change Paper message appearing.

Understanding printer menus

157

Paper Texture menu

Menu item

Plain Texture

Smooth

Normal

Rough

Card Stock Texture

Smooth

Normal

Rough

Description

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the card stock loaded in a specific tray

Notes:

Normal is the factory default setting.

Settings appear only if card stock is supported.

Specifies the relative texture of the transparencies loaded in a specific tray

Note: Normal is the factory default setting.

Transparency Texture

Smooth

Normal

Rough

Recycled Texture

Smooth

Normal

Rough

Labels Texture

Smooth

Normal

Rough

Bond Texture

Smooth

Normal

Rough

Envelope Texture

Smooth

Normal

Rough

Rough Envelope Texture

Smooth

Normal

Rough

Letterhead Texture

Smooth

Normal

Rough

Preprinted Texture

Smooth

Normal

Rough

Specifies the relative texture of the recycled paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the rough envelopes loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

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Menu item

Colored Texture

Smooth

Normal

Rough

Light Texture

Smooth

Normal

Rough

Heavy Texture

Smooth

Normal

Rough

Rough Texture

Smooth

Normal

Rough

Custom <x> Texture

Smooth

Normal

Rough

Description

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the custom paper loaded in a specific tray

Note: Normal is the factory default setting.

Paper Weight menu

Menu item

Plain Weight

Light

Normal

Heavy

Card Stock Weight

Light

Normal

Heavy

Transparency Weight

Light

Normal

Heavy

Recycled Weight

Light

Normal

Heavy

Description

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the card stock loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the recycled paper loaded in a specific tray

Note: Normal is the factory default setting.

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Menu item

Labels Weight

Light

Normal

Heavy

Bond Weight

Light

Normal

Heavy

Envelope Weight

Light

Normal

Heavy

Rough Envelope Weight

Light

Normal

Heavy

Letterhead Weight

Light

Normal

Heavy

Preprinted Weight

Light

Normal

Heavy

Colored Weight

Light

Normal

Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light

Normal

Heavy

Custom <x>

Light

Normal

Heavy

Description

Specifies the relative weight of the labels loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the envelopes loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the rough envelopes loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray

Specifies the relative weight of the paper loaded in a specific tray

Specifies the relative weight of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative weight of the custom paper type loaded in a specific tray

Notes:

Normal is the factory default setting.

Settings appear only if the custom type is supported.

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Paper Loading menu

Menu item

Recycled Loading

Duplex

Off

Labels Loading

Duplex

Off

Bond Loading

Duplex

Off

Letterhead Loading

Duplex

Off

Preprinted Loading

Duplex

Off

Colored Loading

Duplex

Off

Light Loading

Duplex

Off

Heavy Loading

Duplex

Off

Custom <x> Loading

Duplex

Off

Description

Determines whether 2-sided printing occurs for all jobs that specify

Recycled as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Labels as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Bond as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Letterhead as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Preprinted as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Colored as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Light as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Heavy as the paper type

Note: Off is the factory default setting.

Determines whether 2-sided printing occurs for all jobs that specify

Custom <x> as the paper type

Notes:

Off is the factory default setting.

Custom <x> Loading is available only if the custom type is supported.

Notes:

Duplex sets the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print

Properties in Windows or the Print dialog in Macintosh.

If Duplex is selected, all print jobs are sent through the duplex unit, including 1-sided jobs.

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Custom Types menu

Menu item

Custom Type <x>

Paper

Card Stock

Transparency

Labels

Envelope

Rough/Cotton

Recycled

Paper

Card Stock

Transparency

Labels

Envelope

Description

Associates a paper or specialty media type with a factory default Custom

Type <x> name or a user-defined Custom Name created from the

Embedded Web Server or MarkVision

TM displays instead of Custom Type <x>.

Professional. This user-defined name

Notes:

Paper is the factory default setting for the Custom Type.

The custom media type must be supported by the selected tray or feeder in order for you to print from that source.

Specifies a paper type when the Recycled setting is selected in other menus

Notes:

Paper is the factory default setting.

The Recycled type must be supported by the selected tray or feeder in order for you to print from that source.

Custom Names menu

Menu item

Custom Name <x>

<none>

Definition

Specify a custom name for a paper type. This name replaces a Custom Type

<x> name in the printer menus.

Custom Scan Sizes menu

Menu item

Custom Scan Size <x>

Scan Size Name

Width

3–14.17 inches (76–360 mm)

Height

3–14.17 inches (76–360 mm)

Orientation

Landscape

Portrait

2 scans per side

Off

On

Description

Specifies a custom scan size name and options. This name replaces a Custom

Scan Size <x> name in the printer menus.

Notes:

8.5 Inches is the US factory default setting for Width. 216 millimeters is the international factory default setting for Width.

14 Inches is the US factory default setting for Height. 356 millimeters is the international factory default setting for Height.

Landscape is the factory default setting for Orientation.

Off is the factory default setting for 2 scans per side.

User Default is the factory default setting for ADF Pick Roller Force.

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Universal Setup menu

These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal

Paper Size is a user-defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet.

Menu item

Units of Measure

Inches

Millimeters

Portrait Width

3–14 inches

76–360 mm

Portrait Height

3–14 inches

76–360 mm

Feed Direction

Short Edge

Long Edge

Description

Identifies the units of measure

Notes:

Inches is the US factory default setting.

Millimeters is the international factory default setting.

Sets the portrait width

Notes:

If the width exceeds the maximum, the printer uses the maximum width allowed.

8.5 inches is the US factory default setting. Inches can be increased in 0.01-inch increments.

216 mm is the international factory default setting. Millimeters can be increased in 1-mm increments.

Sets the portrait height

Notes:

If the height exceeds the maximum, the printer uses the maximum height allowed.

14 inches is the US factory default setting. Inches can be increased in

0.01-inch increments.

356 mm is the international factory default setting. Millimeters can be increased in 1-mm increments.

Specifies the feed direction if the paper can be loaded in either direction

Notes:

Short Edge is the factory default setting.

Long Edge appears only if the longest edge is shorter than the maximum width supported in the tray.

Reports menu

Note: When you select a menu item from the Reports menu, the indicated report prints.

Menu item

Menu Settings Page

Description

Prints a report containing information about paper loaded into trays, installed memory, the total page count, alarms, timeouts, the control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information

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Menu item

Device Statistics

Network Setup Page

Network <x> Setup Page

Shortcut List

Fax Job Log

Fax Call Log

Copy Shortcuts

E-mail Shortcuts

Fax Shortcuts

FTP Shortcuts

Profiles List

NetWare Setup Page

Print Fonts

Print Directory

Asset Report

Description

Prints a report containing printer statistics such as supply information and details about printed pages

Prints a report containing information about the network printer settings, such as the TCP/IP address information

Note: This menu item appears only for network printers or printers connected to print servers.

Prints a report containing information about the network printer settings, such as the TCP/IP address information

Notes:

This menu item is available when more than one network option is installed.

This menu item appears only for network printers or printers connected to print servers.

Prints a report containing information about configured shortcuts

Prints a report containing information about the last 200 completed faxes

Prints a report containing information about the last 100 attempted, received, and blocked calls

Prints a report containing information about copy shortcuts

Prints a report containing information about e-mail shortcuts

Prints a report containing information about fax shortcuts

Prints a report containing information about FTP shortcuts

Prints a list of profiles stored in the printer

Prints a report containing NetWare-specific information about the network settings

Note: This menu item appears only for printers with an internal print server installed.

Prints a report of all the fonts available for the printer language currently set in the printer

Prints a list of all the resources stored on an optional flash memory card or printer hard disk

Notes:

Job Buffer Size must be set to 100%.

The optional flash memory or printer hard disk must be installed correctly and working properly.

Prints a report containing asset information including the printer serial number and model name. The report contains text and UPC barcodes that can be scanned into an asset database.

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Network/Ports menu

Active NIC menu

Menu item

Active NIC

Auto

<list of available network cards>

Description

Notes:

Auto is the factory default setting.

This menu item appears only if an optional network card is installed.

Standard Network or Network <x> menus

Menu item

PCL SmartSwitch

On

Off

PS SmartSwitch

On

Off

NPA Mode

Off

Auto

Description

Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the

Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Auto is the factory default setting.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

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Menu item

Network Buffer

Auto

3K to <maximum size allowed>

Mac Binary PS

On

Off

Auto

Std Network Setup

Reports

Network Card

TCP/IP

IPv6

Wireless

AppleTalk

NetWare

Net <x> Setup

Reports

Network Card

TCP/IP

IPv6

Wireless

Apple Talk

NetWare

Description

Sets the size of the network input buffer

Notes:

Auto is the factory default setting.

The value can be changed in 1K increments.

The maximum size allowed depends on the amount of memory in the printer, the size of the other link buffers, and whether Resource Save is set to On or

Off.

To increase the maximum size range for the Network Buffer, disable or reduce the size of the parallel and USB buffers.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

Auto is the factory default setting.

The Off setting filters print jobs using the standard protocol.

The On setting processes raw binary PostScript print jobs.

For descriptions and settings of the network setup menus, see the following:

“Reports menu (under the Network/Ports menu)” on page 166

“Network Card menu” on page 167

“TCP/IP menu” on page 167

“IPv6 menu” on page 169

“Wireless menu” on page 169

“AppleTalk menu” on page 170

“NetWare menu” on page 170

Note: The Wireless menu appears only when the printer is connected to a wireless network.

Reports menu (under the Network/Ports menu)

The Reports menu item is available from the Network/Ports menu:

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Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª Reports

Menu item

Print Setup Page

Print NetWare Setup Page

Description

Prints a report containing information about the current network setup

Notes:

The Setup Page contains information about the network printer settings, such as the TCP/IP address.

The NetWare Setup Page menu item appears only on models that support NetWare and shows information about NetWare settings.

Network Card menu

This menu is available from the Network/Ports menu:

Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª Network Card

Menu item

View Card Status

Connected

Disconnected

View Card Speed

Network Address

UAA

LAA

Job Timeout

0-225 seconds

Description

Lets you view the connection status of the Network Card

Lets you view the speed of a currently active network card

Lets you view the network addresses

Banner Page

Off

On

Sets the amount of time in seconds that a network print job can take before it is canceled

Notes:

90 seconds is the factory default setting.

A setting value of 0 disables the timeout.

If a value of 1–9 is selected, then the setting is saved as 10.

Allows the printer to print a banner page

Note: Off is the factory default setting.

TCP/IP menu

Use the following menu items to view or set the TCP/IP information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

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Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª TCP/IP

Menu item

Activate

On

Off

View Hostname

Description

Activates TCP/IP

Note: On is the factory default setting.

IP Address

Lets you view the current TCP/IP hostname

Note: This can be changed only from the Embedded Web Server.

Lets you view or change the current TCP/IP Address

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Lets you view or change the current TCP/IP Netmask

Lets you view or change the current TCP/IP Gateway

Specifies the DHCP address and parameter assignment setting

Note: On is the factory default setting.

Netmask

Gateway

Enable DHCP

On

Off

Enable RARP

On

Off

Enable BOOTP

On

Off

Enable Auto IP

Yes

No

Enable FTP/TFTP

Yes

No

Enable HTTP Server

Yes

No

WINS Server Address

Enable DDNS

Yes

No

Enable mDNS

Yes

No

DNS Server Address

Specifies the RARP address assignment setting

Note: On is the factory default setting.

Specifies the BOOTP address assignment setting

Note: On is the factory default setting.

Specifies the Zero Configuration Networking setting

Note: Yes is the factory default setting.

Enables the built-in FTP server, which allows you to send files to the printer using the

File Transfer Protocol.

Note: Yes is the factory default setting.

Enables the built-in Web server (Embedded Web Server). When this is enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

Lets you view or change the current WINS Server Address

Lets you view or change the current DDNS setting

Note: Yes is the factory default setting.

Lets you view or change the current mDNS setting

Note: Yes is the factory default setting.

Lets you view or change the current DNS Server Address

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Menu item

Enable HTTPS

Yes

No

Description

Lets you view or change the current HTTPS setting

Note: No is the factory default setting.

IPv6 menu

Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª IPv6

Menu item

Enable IPv6

On

Off

Auto Configuration

On

Off

View Hostname

View Address

View Router Address

Enable DHCPv6

On

Off

Description

Enables IPv6 in the printer

Note: On is the factory default setting.

Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router

Note: On is the factory default setting.

Lets you view the current setting

Note: These settings can be changed only from the Embedded Web

Server.

Enables DHCPv6 in the printer

Note: On is the factory default setting.

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.

Note: This menu is available only for models connected to a wireless network.

This menu is available from the Network/Ports menu:

Network/Ports ª Network <x> ª Net <x> Setup ª Wireless

Menu item

Network Mode

Infrastructure

Ad hoc

Description

Specifies the network mode

Notes:

Infrastructure mode lets the printer access a network using an access point.

Ad hoc is the factory default setting. Ad hoc mode configures the printer for wireless networking directly between it and a computer.

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169

Menu item

Compatibility

802.11n

802.11b/g

802.11b/g/n

Choose Network

<list of available networks>

View Signal Quality

View Security Mode

Description

Specifies the wireless standard for the wireless network

Lets you select an available network for the printer to use

Lets you view the quality of the wireless connection

Lets you view the encryption method for the wireless connection.

“Disabled” indicates that the wireless network is not encrypted.

AppleTalk menu

This menu is available from the Network/Ports menu:

Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª AppleTalk

Menu item

Activate

Yes

No

View Name

Description

Activates AppleTalk support

Note: Yes is the factory default setting.

View Address

Set Zone

<list of zones available on the network>

Shows the assigned AppleTalk name

Note: The name can be changed only from the Embedded Web Server.

Shows the assigned AppleTalk address

Note: The address can be changed only from the Embedded Web Server.

Provides a list of AppleTalk zones available on the network

Note: The default setting is the default zone for the network. If no default zone exists, the zone marked with an * is the default setting.

NetWare menu

This menu is available from the Network/Ports menu:

Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª NetWare

Menu item

Activate

Yes

No

View Login Name

Description

Activates NetWare support

Note: No is the factory default setting.

Print Mode

Lets you view the assigned NetWare login name

Note: This can be changed only from the Embedded Web Server.

Lets you view the assigned NetWare print mode

Note: This can be changed only from the Embedded Web Server.

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Menu item

Network Number

Select IPX Frame Types

Ethernet 802.2

Ethernet 802.3

Ethernet Type II

Ethernet SNAP

Packet Burst

Yes

No

NSQ/GSQ Mode

Yes

No

Description

Lets you view the assigned NetWare network number

Note: This can be changed only from the Embedded Web Server.

Enables the Ethernet frame type setting

Note: On is the factory default setting for all menu items.

Reduces network traffic by allowing the transfer and acknowledgement of multiple data packets to and from the NetWare server

Note: Yes is the factory default setting.

Specifies the NSQ/GSQ Mode setting

Note: No is the factory default setting.

Standard USB menu

Menu item

PCL SmartSwitch

On

Off

PS SmartSwitch

On

Off

NPA Mode

On

Off

Auto

Description

Sets the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PostScript emulation if the PS

SmartSwitch setting is On. It uses the default printer language specified in the

Setup menu if the PS SmartSwitch setting is Off.

Sets the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PCL emulation if the PCL

SmartSwitch setting is On. It uses the default printer language specified in the

Setup menu if the PCL SmartSwitch setting is Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Auto is the factory default setting.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

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Menu item

USB Buffer

Disabled

Auto

3K to <maximum size allowed>

Mac Binary PS

On

Off

Auto

USB With ENA

ENA Address

ENA Netmask

ENA Gateway

Description

Sets the size of the USB input buffer

Notes:

Auto is the factory default setting.

The Disabled setting turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed.

The USB buffer size value can be changed in 1-K increments.

The maximum size allowed depends on the amount of memory in the printer, the size of the other link buffers, and whether the Resource Save setting is On or Off.

To increase the maximum size range for the USB Buffer, disable or reduce the size of the parallel, serial, and network buffers.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

Auto is the factory default setting.

The Off setting filters print jobs using the standard protocol.

The On setting processes raw binary PostScript print jobs.

Sets the network address, netmask, or gateway information for an external print server that is attached to the printer using a USB cable.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Parallel menu

This menu appears only if an optional parallel card is installed.

Menu item

PCL SmartSwitch

On

Off

Description

Sets the printer to automatically switch to PCL emulation when a print job received through a parallel port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the

Setup menu if PS SmartSwitch is set to Off.

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Menu item

PS SmartSwitch

On

Off

NPA Mode

On

Off

Auto

Parallel Buffer

Disabled

Auto

3K to <max size allowed>

Advanced Status

On

Off

Protocol

Standard

Fastbytes

Description

Sets the printer to automatically switch to PS emulation when a print job received through a parallel port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if

PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Auto is the factory default setting.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Sets the size of the parallel input buffer

Notes:

Auto is the factory default setting.

The Disabled setting turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed.

The parallel buffer size setting can be changed in 1K increments.

The maximum size allowed depends on the amount of memory in the printer, the size of the other link buffers, and whether Resource Save is set to On or Off.

To increase the maximum size range for the Parallel Buffer, disable or reduce the size of the USB, serial, and network buffers.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Enables bidirectional communication through the parallel port

Notes:

On is the factory default setting.

The Off setting disables parallel port negotiation.

Specifies the parallel port protocol

Notes:

Fastbytes is the factory default setting. It provides compatibility with most existing parallel ports and is the recommended setting.

The Standard setting tries to resolve parallel port communication problems.

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Menu item

Honor Init

On

Off

Parallel Mode 2

On

Off

Mac Binary PS

On

Off

Auto

Description

Determines whether or not the printer honors printer hardware initialization requests from the computer

Notes:

Off is the factory default setting.

The computer requests initialization by activating the Init signal from the parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Determines whether the parallel port data is sampled on the leading or trailing edge of strobe

Notes:

On is the factory default setting.

This menu appears only if a standard or optional parallel port is available.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

Auto is the factory default setting.

The Off setting filters print jobs using the standard protocol.

The On setting processes raw binary PostScript print jobs.

Sets the network address, netmask, or gateway information for an external print server that is attached to the printer using a parallel cable.

Note: This menu item is available only if the printer is attached to an external print server through a parallel port.

Parallel With ENA

ENA Address

ENA Netmask

ENA Gateway

Serial <x> menu

This menu appears only if an optional serial card is installed.

Menu item

PCL SmartSwitch

On

Off

Description

Sets the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the

Setup menu if PS SmartSwitch is set to Off.

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Menu item

PS SmartSwitch

On

Off

NPA Mode

On

Off

Auto

Serial Buffer

Disabled

Auto

3K to <maximum size allowed>

Serial Protocol

DTR

DTR/DSR

XON/XOFF

XON/XOFF/DTR

XON/XOFF/DTRDSR

Description

Sets the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

On is the factory default setting.

When the Off setting is used, the printer does not examine incoming data.

When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if

PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Auto is the factory default setting.

When the On setting is used, the printer performs NPA processing. If the data is not in NPA format, it is rejected as bad data.

When the Off setting is used, the printer does not perform NPA processing.

When the Auto setting is used, the printer examines data, determines the format, and then processes it appropriately.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Sets the size of the serial input buffer

Notes:

Auto is the factory default setting.

The Disabled setting turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed.

The serial buffer size setting can be changed in 1-K increments.

The maximum size allowed depends on the amount of memory in the printer, the size of the other link buffers, and whether Resource Save is set to On or Off.

To increase the maximum size range for the Serial Buffer, disable or reduce the size of the parallel, USB, and network buffers.

Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated.

Selects the hardware and software handshaking settings for the serial port

Notes:

DTR is the factory default setting.

DTR/DSR is a hardware handshaking setting.

XON/XOFF is a software handshaking setting.

XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and software handshaking settings.

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Menu item

Robust XON

On

Off

Baud

1200

2400

4800

9600

19200

38400

57600

115200

138200

172800

230400

345600

Data Bits

7

8

Parity

Even

Odd

None

Ignore

Honor DSR

On

Off

Description

Determines whether or not the printer communicates availability to the computer

Notes:

Off is the factory default setting.

This menu item applies only to the serial port if Serial Protocol is set to

XON/XOFF.

Specifies the rate at which data can be received through the serial port

Notes:

9600 is the factory default setting.

138200, 172800, 230400, and 345600 baud rates are displayed only in the

Standard Serial menu. These settings do not appear in the Serial Option or Serial

Option 2 menus.

Specifies the number of data bits that are sent in each transmission frame

Note: 7 is the factory default setting.

Sets the parity for serial input and output data frames

Note: None is the factory default setting.

Determines whether the printer uses the DSR Signal. DSR is a handshaking signal used by most serial cables.

Notes:

Off is the factory default setting.

The serial port uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. The electrical noise can cause stray characters to print. Select On to prevent stray characters from printing.

This menu item appears only if Serial RS-232/RS-422 is set to RS 232.

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SMTP Setup menu

Use the following menu to configure the SMTP server.

Menu item

Primary SMTP Gateway

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

SMTP Timeout

5–30

Description

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port. Range is 1-65536.

Reply Address

Use SSL

Disabled

Negotiate

Required

Specifies the amount of time in seconds before the server stops trying to send the e-mail

Note: 30 seconds is the factory default setting.

Specifies a reply address of up to 128 characters in e-mail sent by the printer

Sets the printer to use SSL for increased security when connecting to the

SMTP server

Notes:

Disabled is the factory default setting for Use SSL.

When the Negotiate setting is used, your SMTP server determines if

SSL will be used.

Specifies the type of user authentication required

Note: “No authentication required” is the factory default setting.

SMTP Server Authentication

No authentication required

Login/Plain

CRAM-MD5

Digest-MD5

NTLM

Kerberos 5

Device-Initiated E-mail

None

Use Device SMTP Credentials

Device Userid

Device Password

Kerberos 5 Realm

NTLM Domain

Specifies what credentials will be used when communicating to the

SMTP server. Some SMTP servers require credentials in order to send email.

Notes:

None is the factory default setting for Device-Initiated E-mail.

Device Userid and Device Password are used to log in to the SMTP server when "Use Device SMTP Credentials" is selected.

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Security menu

Miscellaneous menu

Menu item

Login Restrictions

Login failures

1-10 (3 attempts)

Failure time frame

1-60 (5 minutes)

Lockout time

1-60 (5 minutes)

Panel Login Timeout

1-900 (3 seconds)

Remote Login Timeout

1-120 (10 minutes)

Description

Limits the number and time frames of failed login attempts from the printer control panel before all users are locked out

Notes:

“Login failures” specifies the number of failed login attempts before users are locked out. 3 attempts is the factory default setting.

“Failure time frame” specifies the time frame during which failed login attempts can be made before users are locked out. 5 minutes is the factory default setting.

“Lockout time” specifies how long users are locked out after exceeding the login failures limit. 5 minutes is the factory default setting.

“Panel Login Timeout” specifies how long the printer remains idle on the Home screen before automatically logging the user off. 3 seconds is the factory default setting.

“Remote Login Timeout” specifies how long a remote interface (for example, the Web page) can remain idle before automatically logging the user off. 10 minutes is the factory default setting.

Confidential Print menu

Menu item

Max Invalid PIN

Off

2–10

Job Expiration

Off

1 hour

4 hours

24 hours

1 week

Description

Limits the number of times an invalid PIN can be entered

Notes:

Off is the default setting.

This menu item appears only if a printer hard disk is installed.

Once a limit is reached, the jobs for that user name and that PIN are deleted.

Limits the amount of time a confidential job stays in the printer before it is deleted

Notes:

Off is the default setting.

If the Job Expiration setting is changed while confidential jobs reside on the printer RAM or printer hard disk, the expiration time for those print jobs does not change to the new default value.

If the printer is turned off, all confidential jobs held in printer RAM are deleted.

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Security Audit Log menu

Menu item

Export Log

Description

Enables an authorized user to export the security log

Notes:

To export the log from the printer control panel, a flash drive must be attached to the printer.

From the Embedded Web Server, the log can be downloaded to a computer.

Specifies whether audit logs are deleted

Note: Delete Now is the factory default setting.

Delete Log

Delete now

Do not delete

Configure Log

Enable Audit

Yes

No

Enable Remote Syslog

Yes

No

Remote Syslog Facility

0-23

Severity of events to log

0-7

Specifies whether and how the audit logs are created

Notes:

Enable audit determines if events are recorded in the secure audit log and remote syslog. No is the factory default setting.

Enable remote syslog determines if logs are being sent to a remote server. No is the factory default setting.

Remote syslog facility determines the value used to send logs to the remote syslog server. 4 is the factory default setting.

With the security audit log activated, the severity value of each event is recorded. 4 is the factory default setting.

Set Date/Time menu

Menu item

View Date/Time

Set Date/Time

<input date/time>

Time Zone

<list of time zones>

Observe DST

On

Off

Enable NTP

On

Off

Description

Lets you view the current date and time settings for the printer

Note: Date/Time is set in YYYY-MM-DD HH:MM format.

Note: GMT is the factory default setting.

Note: On is the factory default setting and uses the applicable Daylight Saving Time associated with the Time Zone setting.

Enables Network Time Protocol, which synchronizes the clocks of devices on a network

Note: On is the factory default setting.

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Settings menu

General Settings menu

Menu item

Display Language

English

Francais

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Portuguese

Suomi

Russian

Polski

Turkce

Korean

Eco-Mode

Off

Energy

Energy/Paper

Paper

ADF Loaded Beep

Enabled

Disabled

Quiet Mode

Off

On

Description

Sets the language of the text appearing on the display

Note: All languages may not be available for all printers.

Minimizes the use of energy, paper, or specialty media

Notes:

Off is the factory default setting. Off resets the printer to its factory default settings.

The Energy setting minimizes the power used by the printer.

Performance may be affected, but print quality is not.

Paper minimizes the amount of paper and specialty media needed for a print job by duplexing each page. Performance may be affected, but print quality is not.

Energy/Paper minimizes the use of power and of paper and specialty media.

Specifies whether the ADF emits a beep when paper is loaded

Note: Enabled is the factory default setting.

Reduces the amount of noise produced by the printer

Notes:

Off is the factory default setting.

On configures the printer to produce as little noise as possible.

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Menu item

Run Initial setup

Yes

No

Keyboard

Keyboard Type

English

Francais

Francais Canadien

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Suomi

Portuguese

Russian

Polski

Swiss German

Swiss French

Korean

Turkce

Custom Key <x>

Accents/Symbols Tab

On

Off

Russian/Polish Tab

On

Off

Korean Tab

On

Off

Chinese Pinyin Tab

On

Off

Chinese Zhuyin Tab

On

Off

Paper Sizes

U.S.

Metric

Description

Instructs the printer to run the setup wizard

Notes:

Yes is the factory default setting.

After completing the setup wizard by selecting Done at the

Country select screen, the default becomes No.

Specifies a language and custom key information for the printer control panel keyboard. The additional tabs enable access to accent marks and symbols from the printer control panel keyboard.

Specifies the printer factory default measurements. The default is determined by the country/region selection in the initial setup wizard.

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181

Menu item

Scan to PC Port Range

<port range>

Displayed Information

Left side

Right side

Custom Text <x>

<text entry>

Cartridge levels on status screen

On

Off

Black Toner

When to Display

Display

Do not display

Message to Display

Default

Alternate

Default Message

<text entry>

Alternate Message

<text entry>

Displayed Information (continued)

Paper Jam

Load Paper

Service Errors

Description

Specifies a valid port range for printers behind a port-blocking firewall. The valid ports are specified by two sets of numbers separated by a semicolon.

Note: 9751:12000 is the factory default setting.

Specifies what is displayed on the upper left and right corners of the home screen

For the Left side and Right side options, choose from the following options:

Model Name

None

IP Address

Hostname

Contact Name

Location

Date/Time mDNS/DDNS Service Name

Zero Configuration Name

Custom Text <x>

Notes:

IP Address is the factory default setting for Left side.

Date/Time is the factory default setting for Right side.

Do not display is the factory default setting for When to

Display.

Default is the factory default setting for Message to Display.

The displayed information for Paper Jam, Load Paper, and Service

Errors can be customized with the following options:

Activate

Yes

No

Message to Display

Default

Alternate

Default Message

<text entry>

Alternate Message

<text entry>

Notes:

No is the factory default setting for Activate.

Default is the factory default setting for Type of Message to

Display.

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182

Menu item

Home screen customization

Change Language

Copy

Copy Shortcuts

Fax

Fax Shortcuts

E-mail

E-mail Shortcuts

FTP

FTP Shortcuts

Search Held Jobs

Held Jobs

USB Drive

Profiles

Bookmarks

Jobs by user

Date Format

MM-DD-YYYY

DD-MM-YYYY

YYYY-MM-DD

Time Format

12 hour A.M./P.M.

24 hour clock

Screen Brightness

20–100

One Page Copy

On

Off

Output Lighting

Standard Bin LED

Normal/Standby Mode

Bright

Dim

Off

Power Saver

Bright

Dim

Off

Show Bookmarks

Yes

No

Description

Additional buttons can be added to the Home screen, and default buttons can be removed.

Available selections for each button are:

Display

Do Not Display

Formats the printer date

Formats the printer time

Specifies the brightness of the printer control panel screen

Sets the copies from the scanner glass to only one page at a time

Note: Off is the factory default setting.

Sets the amount of light from the standard bin or an optional output bin

Notes:

In Normal/Standby Mode, the factory default is Bright.

In Power Saver Mode, the factory default is Dim.

Specifies whether bookmarks are displayed from the Held Jobs area

Note: Yes is the factory default setting. When On is selected, bookmarks appear in the Held Jobs area.

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183

Menu item

Allow Background Removal

On

Off

Allow Custom Job Scans

On

Off

Scanner Jam Recovery

Job level

Page level

Web Page Refresh Rate

30–300

Contact Name

Location

Alarms

Alarm Control

Cartridge Alarm

Timeouts

Standby Mode

Disabled

2–240

Description

Specifies whether image background removal is allowed during copy, fax, e-mail, FTP, or scan to USB

Note: On is the factory default setting. The background of the image will be removed.

Lets you scan multiple jobs to one file

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available.

On is the factory default setting. If On is selected, the Allow

Custom Job Scans setting can be enabled for specific jobs.

Specifies how a scanned job should be reloaded if a paper jam occurs in the ADF

Notes:

If Job level is selected, the entire job must be rescanned if any pages jam.

If Page level is selected, rescan from the jammed page forward.

Specifies the number of seconds between Embedded Web Server refreshes

Note: 120 seconds is the factory default setting.

Specifies a contact name for the printer

Specifies the location of the printer

Note: The location will be stored on the Embedded Web Server.

Sets an alarm to sound when the printer requires operator intervention

Available selections for each alarm type are:

Off

Single

Notes:

Single is the factory default setting for Alarm Control. Single sounds three quick beeps.

Off is the factory default setting for Toner Alarm. Off means no alarm will sound.

Specifies the number of minutes of inactivity before the system enters a lower power state

Note: 15 minutes is the factory default setting.

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Menu item

Timeouts

Power Saver Mode

Disabled

2–240

Timeouts

Screen Timeout

15–300

Timeouts

Print Timeout

Disabled

1–255

Timeouts

Wait Timeout

Disabled

15–65535

Timeouts

Job Hold Timeout

Disabled

5–255

Print Recovery

Auto Continue

Disabled

5–255

Description

Specifies the number of minutes of inactivity before some systems begin entering a minimum power state.

Notes:

30 minutes is the factory default setting.

Power Saver does not interact with Standby Mode.

Sets the amount of time in seconds the printer waits before returning the printer display to a Ready state

Note: 30 seconds is the factory default setting.

Sets the amount of time in seconds the printer waits to receive an end-of-job message before canceling the remainder of the print job

Notes:

90 seconds is the factory default setting.

When the timer expires, any partially printed page still in the printer is printed, and then the printer checks to see if any new print jobs are waiting.

Print Timeout is available only when using PCL or PPDS emulation. This setting has no effect on PostScript emulation print jobs.

Sets the amount of time in seconds the printer waits for additional data before canceling a print job

Notes:

40 seconds is the factory default setting.

Wait Timeout is available only when the printer is using

PostScript emulation. This setting has no effect on PCL or

PPDS emulation print jobs.

Sets the amount of time the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue

Notes:

30 seconds is the factory default setting.

This menu item appears only when a printer hard disk is installed.

Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period

Notes:

Disabled is the factory default setting.

5–255 is a range of time in seconds.

Understanding printer menus

185

Menu item

Print Recovery

Jam Recovery

On

Off

Auto

Print Recovery

Page Protect

On

Off

Factory Defaults

Do Not Restore

Restore Now

Description

Specifies whether the printer reprints jammed pages

Notes:

Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks.

On sets the printer to always reprint jammed pages.

Off sets the printer to never reprint jammed pages.

Lets the printer successfully print a page that may not have printed otherwise

Notes:

Off is the factory default setting. Off prints a partial page when there is not enough memory to print the whole page.

On sets the printer to process the whole page so that the entire page prints.

Returns the printer settings to the factory default settings

Notes:

Do Not Restore is the factory default setting. Do Not Restore keeps the user-defined settings.

Restore returns all printer settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

Copy Settings menu

Menu item

Content

Text/Photo

Photograph

Printed Image

Text

Description

Specifies the type of content contained in the copy job

Notes:

Text/Photo is the factory default setting. Text/Photo is used when the original documents are a mixture of text and graphics or pictures.

Photograph tells the scanner to pay extra attention to graphics and pictures.

This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Printed Image is used when jobs are composed primarily of images. Printed

Image converts the images to halftone. Halftoning makes a grayscale or color image printable by transforming it to a pattern of small spots with a limited number of colors.

Text emphasizes sharp, black, high-resolution text against a clean, white background.

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Menu item

Sides (Duplex)

1 sided to 1 sided

1 sided to 2 sided

2 sided to 1 sided

2 sided to 2 sided

Description

Specifies whether an original document is duplex (two-sided) or simplex (onesided), and then specifies whether the copy should be duplex or simplex

Notes:

1 sided to 1 sided—The original page has printing on one side. The copied page will have printing on one side.

1 sided to 2 sided—The original page has printing on one side. The copied page will have printing on both sides. For example, if the original is six sheets, the copy is three sheets with printing on both sides.

2 sided to 1 sided—The original page has printing on both sides. The copied page will have printing on only one side. For example, if the original draft is three sheets of paper with an image on each side of each sheet, then the copy is six sheets with only one image on one side of each sheet.

2 sided to 2 sided—The original page has printing on both sides. The copy mimics the original exactly.

Sets two or four sheets of an original document together on the same page

Note: Off is the factory default setting.

Paper Saver

Off

2 on 1 Portrait

2 on 1 Landscape

4 on 1 Portrait

4 on 1 Landscape

Print Page Borders

On

Off

Collate

On

Off

Staple

On

Off

Specifies whether a border is printed around the edge of the page at the margins

Note: On is the factory default setting.

Keeps the pages of a print job stacked in sequence when making multiple copies of the job

Note: On is the factory default setting.

Enables stapling

Note: Off is the factory default setting.

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187

Menu item

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Copy To Source

Tray <x>

Single Sheet Feeder

Multi Sheet Feeder

Auto Size Match

Transparency Separators

On

Off

Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Separator Source

Tray <x>

Manual Feeder

Envelope Feeder

Darkness

1–9

Output Bin

Standard Bin

Bin <x>

Number of Copies

Description

Specifies the paper size of the original document

Specifies the paper source for copy jobs

Note: Tray 1 is the factory default setting.

Places a sheet of paper between transparencies

Note: On is the factory default setting.

Places a sheet of paper between pages, copies, or jobs based on the value selected

Note: None is the factory default setting.

Specifies a paper source

Specifies the level of darkness for the copy job

Specifies which output bin receives the copy after it is printed

Specifies the number of copies for the copy job

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Menu item

Header/Footer

Top left

Top left

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Header/Footer

Top middle

Top middle

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Header/Footer

Top right

Top right

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Description

Specifies header/footer information for the top left of the page

Notes:

Off is the factory default setting for Top left.

“All pages” is the factory default setting for Print on.

Specifies header/footer information for the middle of the page

Notes:

Off is the factory default setting for Top middle.

“All pages” is the factory default setting for Print on.

Specifies header/footer information for the top right of the page

Notes:

Off is the factory default setting for Top right.

“All pages” is the factory default setting for Print on.

Understanding printer menus

189

Menu item

Header/Footer

Bottom left

Bottom left

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Header/Footer

Bottom middle

Bottom middle

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Header/Footer

Bottom right

Bottom right

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Description

Specifies header/footer information for the bottom left of the page

Notes:

Off is the factory default setting for Bottom left.

“All pages” is the factory default setting for Print on.

Specifies header/footer information for the bottom middle of the page

Notes:

Off is the factory default setting for Bottom middle.

“All pages” is the factory default setting for Print on.

Specifies header/footer information for the bottom right of the page

Notes:

Off is the factory default setting for Bottom right.

“All pages” is the factory default setting for Print on.

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190

Menu item

Overlay

Off

Confidential

Copy

Draft

Urgent

Custom

Custom Overlay

Allow priority copies

On

Off

Custom Job scanning

On

Off

Allow Save as Shortcut

On

Off

Background Removal

-4 to +4

Auto Center

On

Off

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Contrast

0–5

Best for content

Mirror Image

On

Off

Description

Specifies overlay text that is printed on each page of the copy job

Note: Off is the factory default setting.

Specifies custom overlay text

Allows interruption of a print job to copy a page or document

Note: On is the factory default setting.

Lets you copy in a single copy job a document that contains mixed paper sizes

Lets you save custom copy settings as shortcuts

Note: On is the factory default setting.

Adjusts the amount of background visible on a copy

Lets you automatically center the copy on the page

Note: Off is the factory default setting.

Specifies which color to drop during copies, and how much to increase or decrease the dropout

Notes:

None is the factory default setting for Color Dropout.

128 is the factory default setting for each color threshold.

Specifies the contrast used for the copy job

Note: Best for content is the factory default setting.

Creates a mirror image of the original document

Note: Off is the factory default setting.

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Menu item

Negative Image

On

Off

Shadow Detail

0–4

Scan edge to edge

On

Off

Sharpness

0–5

Sample Copy

On

Off

Fax Settings menu

Description

Creates a negative image of the original document

Note: Off is the factory default setting.

Adjusts the amount of shadow detail visible on a copy

Note: 0 is the factory default setting.

Specifies if the original document is scanned edge-to-edge prior to copying

Note: Off is the factory default setting.

Adjusts the amount of sharpness on a copy

Note: 3 is the factory default setting.

Creates a sample copy of the original document

Note: Off is the factory default setting.

Fax Mode (Analog Fax Setup) menu

Analog Fax Setup mode sends the fax job by way of a telephone line.

General Fax Settings

Menu item

Station Name

Station Number

Station ID

Station Name

Station Number

Enable Manual Fax

On

Off

Description

Specifies the name of the fax within the printer

Specifies a number associated with the fax

Specifies how the fax is identified to recipients in the fax header

Sets the printer to fax manually only, which requires a line splitter and a telephone hand set

Notes:

Use a regular telephone to answer an incoming fax job and to dial a fax number.

Touch # 0 on the numeric keypad to go directly to the Manual Fax function.

Understanding printer menus

192

Menu item

Memory Use

All receive

Mostly receive

Equal

Mostly sent

All send

Cancel Faxes

Allow

Don't Allow

Caller ID

FSK

DTMF

Fax number masking

Off

From left

From right

Digits to mask

0–58

Description

Defines the allocation of non-volatile memory between sending and receiving fax jobs

Notes:

“All receive” specifies that all the memory is set to receive fax jobs.

“Mostly receive” specifies that most of the memory is set to receive fax jobs.

Equal is the factory default setting. Equal splits the memory for sending and receiving fax jobs into equal amounts.

“Mostly sent” specifies that most of the memory is set to send fax jobs.

“All send” specifies that all the memory is set to send fax jobs.

Specifies whether the user may cancel fax jobs

Note: If Cancel Faxes is not enabled, it does not appear as an option.

Specifies the type of caller ID being used

Notes:

FSK is the factory default setting.

This option appears only when the selected country/region supports multiple caller ID patterns.

Specifies the direction from which digits are masked in an outgoing fax number

Note: The number of characters masked is determined by the “Digits to mask” setting.

Specifies the number of digits to mask in an outgoing fax number

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Fax Cover Page

Menu item

Fax Cover Page

Off by default

On by default

Never Use

Always Use

Include To field

On

Off

Include From field

On

Off

From

Include Message field

On

Off

Message

Include Logo

On

Off

Include Footer <x>

Footer <x>

Fax Send Settings

Menu item

Resolution

Standard

Fine

Super Fine

Ultra Fine

Description

Configures the fax cover page

Note: Off is the factory default setting for all Fax Cover Page options.

Description

Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes.

Note: Standard is the factory default setting.

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Menu item

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Mixed Sizes

A4

A5

A6

JIS B5

ID Card

Custom Scan Size <x>

Book Original

Business Card

4 x 6 in.

3 x 5 in.

Duplex

Off

Long edge

Short edge

Description

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Content

Text

Text/Photo

Photograph

Darkness

1–9

Dial Prefix

Dialing Prefix Rules

Prefix Rule <x>

Automatic Redial

0–9

Specifies how the text and graphics are oriented on the page

Notes:

Off is the factory default setting.

Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).

Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).

Specifies the type of content that will be scanned to fax

Notes:

Text is used when the document is mostly text.

Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.

Photograph is used when the document is a high-quality photograph or inkjet print.

Lightens or darkens the output

Note: 5 is the factory default setting.

A numeric entry field is provided to enter numbers

Establishes a dialing prefix rule

Specifies the number of times the printer tries to send the fax to a specified number

Note: 5 is the factory default setting.

Understanding printer menus

195

Menu item

Redial Frequency

1–200

Behind a PABX

Yes

No

Enable ECM

Yes

No

Enable Fax Scans

On

Off

Driver to fax

Yes

No

Allow Save as Shortcut

On

Off

Dial Mode

Tone

Pulse

Max Speed

2400

4800

9600

14400

33600

Custom Job scanning

On

Off

Description

Specifies the number of minutes between redials

Note: 3 is the factory default setting.

Enables switchboard blind dialing without a dial tone

Note: No is the factory default setting.

Enables Error Correction Mode for fax jobs

Note: Yes is the factory default setting.

Lets you send faxes by scanning at the printer

Note: On is the factory default setting.

Allows driver to fax jobs to be sent by the printer

Note: Yes is the factory default setting.

Lets you save fax numbers as shortcuts in the printer

Note: On is the factory default setting.

Specifies the dialing sound, either as a tone or a pulse.

Note: Tone is the factory default setting.

Specifies the maximum speed in baud at which faxes are sent

Note: 33600 is the factory default setting.

Scan Preview

On

Off

Background Removal

-4 to +4

Lets you scan a document that contains mixed paper sizes into a single file

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available.

On is the factory default setting.

Specifies whether a preview will appear on the display for scan jobs

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available.

Off is the factory default setting.

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Understanding printer menus

196

Menu item

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Contrast

Best for content

0–5

Mirror Image

On

Off

Negative Image

On

Off

Shadow Detail

-4 to +4

Scan edge to edge

On

Off

Sharpness

0–5

Enable Color Fax Scans

On by default

Never use

Always use

Off by default

Auto Convert Color Faxes to

Mono Faxes

On

Off

Description

Specifies which color to drop during faxing, and how much to increase or decrease the dropout

Notes:

None is the factory default setting for Color Dropout.

128 is the factory default setting for each color threshold.

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Creates a mirror image of the original document

Note: Off is the factory default setting.

Creates a negative image of the original document

Note: Off is the factory default setting.

Adjusts the amount of shadow detail visible on a fax

Note: 0 is the factory default setting.

Specifies if the original document is scanned edge-to-edge prior to faxing

Note: Off is the factory default setting.

Adjusts the sharpness of a fax

Note: 3 is the factory default setting.

Enables color faxing

Note: “Off by default” is the factory default setting.

Converts all outgoing faxes to black and white

Note: On is the factory default setting.

Understanding printer menus

197

Fax Receive Settings

Menu item

Enable Fax Receive

On

Off

Fax Job Waiting

None

Toner

Toner and Supplies

Rings to Answer

1–25

Auto Reduction

On

Off

Paper Source

Auto

Tray <x>

Multi-Purpose Feeder

Separator Sheets

None

After job

Before job

Separator Sheet Source

Tray <x>

Manual feeder

Sides (Duplex)

On

Off

Fax Footer

On

Off

Max Speed

2400

4800

9600

14400

33600

Fax Forwarding

Forward

Print

Print and Forward

Description

Allows fax jobs to be received by the printer

Note: On is the factory default setting.

Allows a fax to be held until toner or supplies are replaced

Notes:

This menu item appears only if a hard disk is supported and installed.

None is the factory default setting.

Specifies the number of rings before answering an incoming fax job

Note: 3 is the factory default setting.

Scales an incoming fax job so it fits the size of the paper loaded in the designated fax source

Note: On is the factory default setting.

Specifies the paper source selected to supply paper for the printer to print an incoming fax

Note: Auto is the factory default setting.

Places a sheet of paper before or after a received fax.

Note: None is the factory default setting.

Specifies a paper source.

Note: Tray <x> is the factory default setting.

Enables duplex printing (two-sided printing) for incoming fax jobs

Note: Off is the factory default setting.

Prints the transmission information at the bottom of each page from a received fax

Note: On is the factory default setting.

Specifies the maximum speed in baud at which faxes are received

Note: 33600 is the factory default setting.

Enables forwarding of received faxes to another recipient

Understanding printer menus

198

Menu item

Forward to

Fax

E-mail

FTP

LDSS eSF

Forward to Shortcut

Block No Name Fax

On

Off

Banned Fax List

Holding Faxes

Held Fax Mode

Off

Always On

Manual

Scheduled

Fax Holding Schedule

Enable Color Fax Receive

On

Off

Fax Log Settings

Menu item

Transmission Log

Print log

Do not print log

Print only for error

Receive Error Log

Print Never

Print on Error

Auto Print Logs

On

Off

Log Paper Source

Tray <x>

Manual Feeder

Description

Specifies the type of recipient to which faxes will be forwarded

Note: This item is available only from the printer Embedded Web Server.

Lets you enter the shortcut number which matches the recipient type (Fax, E-mail,

FPT, LDSS, or eSF)

Enables blocking of incoming faxes sent from devices with no station ID specified

Note: Off is the factory default setting.

Enables the list of banned fax numbers stored in the printer

Enables fax holding all of the time or according to a set schedule

Note: Off is the factory default setting.

Lets you receive a color fax

Note: On is the factory default setting.

Description

Enables printing of a transmission log after each fax job

Note: Print log is the factory default setting.

Enables printing of a receive error log following a receive error

Note: Print Never is the factory default setting.

Enables automatic printing of fax logs

Notes:

Logs print after every 200 jobs.

On is the factory default setting.

Selects the source of the paper used for printing logs

Note: Tray <x> is the factory default setting.

Understanding printer menus

199

Menu item

Logs Display

Remote Station Name

Dialed Number

Enable Job Log

On

Off

Enable Call Log

On

Off

Speaker Settings

Menu item

Speaker Mode

Always Off

On until Connected

Always On

Speaker Volume

High

Low

Ringer Volume

On

Off

Distinctive Rings

Menu item

Single Ring

On

Off

Double Ring

On

Off

Triple Ring

On

Off

Description

Specifies whether printed logs display the dialed number or the station name returned

Note: Remote Station Name is the factory default setting.

Enables access to the Fax Job log

Note: On is the factory default setting.

Enables access to the Fax Call log

Note: On is the factory default setting.

Description

Notes:

Always Off turns the speaker off.

On until Connected is the factory default setting. The speaker is on and issues a noise until the fax connection is made.

Always On turns the speaker on.

Controls the volume setting

Note: High is the factory default setting.

Controls the fax speaker ringer volume

Note: On is the factory default setting.

Description

Answers calls with a one-ring pattern

Note: On is the factory default setting.

Answers calls with a double-ring pattern

Note: On is the factory default setting.

Answers calls with a triple-ring pattern

Note: On is the factory default setting.

Understanding printer menus

200

Fax Mode (Fax Server Setup) menu

Fax Server mode sends the fax job to a fax server for transmission.

Fax Server Setup

Menu item

To Format

Reply Address

Subject

Message

Primary SMTP Gateway

Description

Lets you enter the information using the virtual keyboard on the printer touch screen

Secondary SMTP Gateway

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port.

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port.

Specifies the image type for scan to fax

Note: PDF (.pdf) is the factory default setting.

Image Format

PDF (.pdf)

XPS (.xps)

TIFF (.tif)

Content

Text

Text/Photo

Photograph

Specifies the type of content that will be scanned to fax

Notes:

Text is used when the document is mostly text.

Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.

Photograph is used when the document is a high-quality photograph or inkjet print.

Specifies the resolution level for scan to fax

Note: Standard is the factory default setting.

Fax Resolution

Standard

Fine

Super Fine

Ultra Fine

Darkness

1–9

Orientation

Portrait

Landscape

Lightens or darkens the output

Note: 5 factory default setting.

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Understanding printer menus

201

Menu item

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Mixed Sizes

A4

A5

A6

JIS B5

ID Card

Custom Scan Size <x>

Book Original

Business Card

4 x 6 in.

3 x 5 in.

Use Multi-Page TIFF

On

Off

Description

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

On is the factory default setting.

This menu item applies to all scan functions.

Enables analog fax receive

Note: Off is the factory default setting.

Enable Analog Receive

On

Off

E-mail Settings menu

Menu item

E-mail Server Setup

Subject

Message

E-mail Server Setup

Send me a copy

Never appears

On by default

Off by default

Always On

Description

Specifies e-mail server information

Note: The message box has a limitation of 512 characters.

Sends a copy of the e-mail back to the creator of the e-mail

Note: Never appears is the factory default setting.

Understanding printer menus

202

Menu item

E-mail Server Setup

Max e-mail size

0–65535 KB

E-mail Server Setup

Size Error Message

E-mail Server Setup

Limit destinations

E-mail Server Setup

Web Link Setup

Server

Login

Password

Path

Base file name

Web Link

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

PDF Version

1.2–1.6

Content

Text/Photo

Photograph

Text

Color

Gray

Color

Resolution

75

150

200

300

400

600

Description

Specifies the maximum e-mail size in kilobytes

Note: E-mail above the specified size is not sent.

Sends a message when an e-mail is greater than the configured size limit

Sends an e-mail only when the address contains the domain name, such as a company domain name

Note: E-mail can be sent only to the specified domain.

Defines the e-mail server path name; for example: /directory/path

The following characters or symbols are invalid entries for a path name: * : ? <

> |.

Specifies the format of the file

Note: PDF (.pdf) is the factory default setting.

Sets the version of the PDF file that will be scanned to e-mail

Note: 1.5 is the factory default setting.

Specifies the type of content that will be scanned to e-mail

Notes:

Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.

Photograph is used when the document is a high-quality photograph or inkjet print.

Text is used when the document is mostly text.

Specifies whether a job prints in grayscale or color

Note: Color is the factory default setting.

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Understanding printer menus

203

Menu item

Darkness

1–9

Orientation

Portrait

Landscape

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Mixed Sizes

A4

A5

A6

JIS B5

ID Card

Custom Scan Size <x>

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Sides (Duplex)

Off

Long edge

Short edge

Description

Lightens or darkens the output

Note: 5 is the factory default setting.

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

JPEG Quality

Best for content

5–90

Text Default

5–90

Specifies how the text and graphics are oriented on the page

Notes:

Off is the factory default setting.

Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).

Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

“Best for content” is the factory default setting.

5 reduces the file size, but the quality of the image is lessened.

90 provides the best image quality, but the file size is very large.

This menu item applies to all scan functions.

Sets the quality of the text in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Understanding printer menus

204

Menu item

Text/Photo Default

5–90

Photo Default

5–90

E-mail images sent as

Attachment

Web Link

Use Multi-Page TIFF

On

Off

Description

Sets the quality of a text/photo image in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Sets the quality of a photo image in relation to file size and the quality of the image

Note: 50 is the factory default setting.

Specifies how the images will be sent

Note: Attachment is the factory default setting.

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

On is the factory default setting.

This menu item applies to all scan functions.

Specifies whether the transmission log prints

Note: “Print log” is the factory default setting.

Specifies a paper source for printing e-mail logs

Note: Tray 1 is the factory default setting.

Transmission Log

Print log

Do not print log

Print only for error

Log Paper Source

Tray <x>

Manual Feeder

Manual Env

MP Feeder

E-mail Bit Depth

8 bit

1 bit

Custom Job scanning

On

Off

Scan Preview

On

Off

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when

Color is set to Off.

Note: 8 bit is the factory default setting.

Lets you copy a document that contains mixed paper sizes into a single job

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available.

Off is the factory default setting.

Specifies whether a preview will appear on the display for scan jobs

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available.

Off is the factory default setting.

Understanding printer menus

205

Menu item

Allow Save as Shortcut

On

Off

Background Removal

-4 to +4

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Contrast

0–5

Best for content

Mirror Image

On

Off

Negative Image

On

Off

Shadow Detail

-4 to +4

Scan edge to edge

On

Off

Sharpness

0–5

Use cc:/bcc:

On

Off

Description

Lets you save e-mail addresses as shortcuts

Notes:

On is the factory default setting.

When set to Off, the Save as Shortcut button does not appear on the E-mail

Destination screen.

Adjusts the amount of background visible on a scanned image

Note: 0 is the factory default setting.

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

None is the factory default setting for Color Dropout.

128 is the factory default setting for each color threshold.

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Creates a mirror image of the original document

Note: Off is the factory default setting.

Creates a negative image of the original document

Note: Off is the factory default setting.

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Adjusts the sharpness of a scanned image

Note: 3 is the factory default setting.

Enables the use of the cc: and bcc: fields

Note: Off is the factory default setting.

Understanding printer menus

206

Color

Gray

Color

Resolution

75

150

200

300

400

600

Darkness

1–9

Orientation

Portrait

Landscape

FTP Settings menu

Menu item

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

PDF Version

1.2–1.6

Content

Text/Photo

Photograph

Text

Description

Specifies the format of the FTP file

Note: PDF (.pdf) is the factory default setting.

Sets the version level of the PDF file for FTP

Note: 1.5 is the factory default setting.

Specifies the type of content that will be scanned to FTP

Notes:

Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.

Photograph is used when the document is a high-quality photograph or inkjet print

Text is used when the document is mostly text.

Specifies whether a job prints in grayscale or color

Note: Gray is the factory default setting.

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Lightens or darkens the output

Note: 5 is the factory default setting.

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Understanding printer menus

207

Menu item

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Mixed Sizes

A4

A5

A6

JIS B5

ID Card

Custom Scan Size <x>

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Sides (Duplex)

Off

Long edge

Short edge

Description

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

JPEG Quality

Best for content

5–90

Text Default

5–90

Text/Photo Default

5–90

Photo Default

5–90

Specifies how the text and graphics are oriented on the page

Notes:

Off is the factory default setting.

Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).

Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

“Best for content” is the factory default setting.

5 reduces the file size, but the quality of the image is lessened.

90 provides the best image quality, but the file size is very large.

This menu item applies to all scan functions.

Sets the quality of the text in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Sets the quality of a text/photo image in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Sets the quality of a photo image in relation to file size and the quality of the image

Note: 50 is the factory default setting.

Understanding printer menus

208

Menu item

Use Multi-Page TIFF

On

Off

Transmission Log

Print log

Do not print log

Print only for error

Log Paper Source

Tray <x>

Manual Feeder

Manual Env

MP Feeder

FTP bit Depth

8 bit

1 bit

Base File Name

Custom Job Scanning

On

Off

Scan Preview

On

Off

Allow Save as Shortcut

On

Off

Background Removal

-4 to +4

Description

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

On is the factory default setting.

This menu item applies to all scan functions.

Specifies whether the transmission log prints

Note: “Print log” is the factory default setting.

Specifies a paper source for FTP logs

Note: Tray 1 is the factory default setting.

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when

Color is set to Off

Note: 8 bit is the factory default setting.

Lets you enter a base file name

Lets you scan a document that contains mixed paper sizes into a single job

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available

Off is the factory default setting.

Specifies whether a preview will appear on the display for scan jobs

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available

Off is the factory default setting.

Enables shortcut creation for FTP addresses

Note: On is the factory default setting.

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Understanding printer menus

209

Menu item

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Contrast

0–5

Best for content

Mirror Image

On

Off

Negative Image

On

Off

Shadow Detail

0–4

Scan edge to edge

On

Off

Sharpness

0–5

Flash Drive menu

Scan Settings

Menu item

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

PDF Version

1.2–1.6

Description

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

None is the factory default setting for Color Dropout.

128 is the factory default setting for each color threshold.

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Creates a mirror image of the original document

Note: Off is the factory default setting.

Creates a negative image of the original document

Note: Off is the factory default setting.

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Adjusts the sharpness of a scanned image

Note: 3 is the factory default setting.

Description

Specifies the format of the file

Sets the version of the PDF file that will be scanned to USB

Note: 1.5 is the factory default setting.

Understanding printer menus

210

Menu item

Content

Text/Photo

Photograph

Text

Color

Gray

Color

Resolution

75

150

200

300

400

600

Darkness

1–9

Orientation

Portrait

Landscape

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Mixed Sizes

A4

A5

A6

JIS B5

ID Card

Custom Scan Size <x>

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Description

Specifies the type of content that will be scanned to USB

Notes:

Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.

Photograph is used when the document is a high-quality photograph or inkjet print.

Text is used when the document is mostly text.

Specifies whether a job prints in grayscale or color

Note: Gray is the factory default setting.

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Lightens or darkens the output

Note: 5 is the factory default setting.

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Understanding printer menus

211

Menu item

Sides (Duplex)

Off

Long edge

Short edge

JPEG Quality

Best for content

5–90

Text Default

5–90

Text/Photo Default

5–90

Photo Default

5–90

Use Multi-Page TIFF

On

Off

Scan bit Depth

8 bit

1 bit

Base File Name

Custom Job scanning

Off

On

Description

Specifies how the text and graphics are oriented on the page

Notes:

Off is the factory default setting.

Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).

Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).

Sets the quality of a JPEG text or text/photo image in relation to file size and the quality of the image.

Notes:

“Best for content” is the factory default setting.

5 reduces the file size, but the quality of the image is lessened.

90 provides the best image quality, but the file size is very large.

This menu item applies to Text, Text/Photo, and all scan functions.

Sets the quality of the text in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Sets the quality of a text/photo image in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Sets the quality of a photo image in relation to file size and the quality of the image

Note: 50 is the factory default setting.

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to USB job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

On is the factory default setting.

This menu item applies to all scan functions.

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when

Color is set to Off

Note: 8 bit is the factory default setting.

Lets you enter a base file name

Lets you scan a document that contains mixed paper sizes into a single job

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available

Off is the factory default setting.

Understanding printer menus

212

Menu item

Scan Preview

On

Off

Background Removal

-4 to +4

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Contrast

0–5

Best for content

Mirror Image

On

Off

Negative Image

On

Off

Shadow Detail

0–4

Scan edge to edge

On

Off

Sharpness

0–5

Print Settings

Menu item

Copies

Description

Specifies whether a preview will appear on the display for scan jobs

Notes:

A printer hard disk must be installed in the printer and operating properly for this menu item to be available

Off is the factory default setting.

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

None is the factory default setting for Color Dropout.

128 is the factory default setting for each color threshold.

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Creates a mirror image of the original document

Note: Off is the factory default setting.

Creates a negative image of the original document

Note: Off is the factory default setting.

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Adjusts the sharpness of a scanned image

Note: 3 is the factory default setting.

Description

Specifies the number of copies to print

Understanding printer menus

213

Menu item

Paper Source

Tray <x>

MP Feeder

Manual Paper

Manual Envelope

Collate

Off (1,1,1,2,2,2)

On (1,2,1,2,1,2)

Sides (Duplex)

1 sided

2 sided

Duplex Binding

Long Edge

Short Edge

Orientation

Auto

Portrait

Landscape

N-up (pages/side)

Off

2 Up

3 Up

4 Up

6 Up

9 Up

12 Up

16 Up

N-up Border

None

Solid

N-up Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Description

Specifies the paper source selected to supply paper for the printer to print from the flash drive

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

Off is the factory default setting. No pages will be collated.

The On setting stacks the print job sequentially.

Enables duplex printing (two-sided printing)

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

Long Edge is the factory default setting.

Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages.

Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages.

Specifies the orientation of the print job

Note: Auto is the factory default setting.

Specifies that multiple-page images be printed on one side of a sheet of paper.

This is also referred to as Paper Saver.

Notes:

Off is the factory default setting.

The number selected is the number of page images that will print per side.

Prints a border around each page image when using N-up

Note: None is the factory default setting.

Specifies the positioning of multiple-page images when using N-up

Notes:

Horizontal is the factory default setting.

Positioning depends on the number of images and whether the images are in portrait or landscape orientation.

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214

Menu item

Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Separator Sheet Source

Tray <x>

Manual Feeder

Blank Pages

Do Not Print

Print

Print Settings

Setup menu

Menu item

Printer Language

PCL Emulation

PS Emulation

PPDS Emulation

Print Area

Normal

Whole Page

Description

Places a sheet of paper between pages, copies, or jobs based on the value selected

Note: None is the factory default setting.

Specifies a paper source

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.

Description

Sets the default printer language

Notes:

PCL emulation uses a PCL interpreter for processing print jobs. PostScript emulation uses a PS interpreter for processing print jobs.

PCL is the factory default printer language.

Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language.

Sets the logical and physical printable area

Notes:

This menu does not appear if Edge to Edge is enabled in the printer Setup menu.

Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the boundary.

The Whole Page setting allows the image to be moved into the non-printable area defined by the Normal setting, but the printer will clip the image at the Normal setting boundary.

The Whole Page setting only affects pages printed using a

PCL 5e interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreter.

Understanding printer menus

215

Menu item

Download Target

RAM

Flash

Resource Save

On

Off

Print All Order

Alphabetical

Oldest First

Newest First

Finishing menu

Menu item

Sides (Duplex)

1 sided

2 sided

Description

Sets the storage location for downloads

Notes:

RAM is the factory default setting.

Storing downloads in flash memory places them in permanent storage. Downloads remain in flash memory even when the printer is turned off.

Storing downloads in RAM is temporary.

This menu appears only if a flash option is installed.

Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available

Notes:

Off is the factory default setting. Off sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.

The On setting retains the downloads during language changes and printer resets. If the printer runs out of memory,

38 Memory Full appears, and downloads are not deleted.

Specifies the order in which held and confidential jobs are printed when Print All is selected

Notes:

Alphabetical is the factory default setting.

Print jobs always appear in alphabetical order on the printer control panel.

Description

Specifies whether duplex (2-sided) printing is set as the default for all print jobs

Notes:

1 sided is the factory default setting.

To set 2-sided printing from the software program: for Windows users, click

File ª Print, and then click Properties, Preferences, Options, or Setup; for

Macintosh users, choose File > Print, and then adjust the settings from the

Print dialog and pop-up menus.

Understanding printer menus

216

Menu item

Duplex Binding

Long Edge

Short Edge

Copies

1–999

Blank Pages

Do Not Print

Print

Collate

Off (1,1,1,2,2,2)

On (1,2,1,2,1,2)

Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Separator Source

Tray <x>

Multi-Purpose Feeder

Description

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

Long Edge is the factory default setting.

Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages.

Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages.

Specifies a default number of copies for each print job

Note: 1 is the factory default setting.

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

Off is the factory default setting.

The On setting stacks the print job sequentially.

Both settings print the entire job the number of times specified by the Copies menu setting.

Specifies whether blank separator sheets are inserted

Notes:

None is the factory default setting.

Between Copies inserts a blank sheet between each copy of a print job if

Collation is set to On. If Collation is set to Off, a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.

Between Jobs inserts a blank sheet between print jobs.

Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing transparencies or inserting blank pages in a document for notes.

Specifies the paper source for separator sheets

Notes:

Tray 1 (standard tray) is the factory default setting.

From the Paper menu, Configure MP must be set to Cassette in order for

Multi-Purpose Feeder to appear as a menu setting.

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217

Menu item

N-up (pages-side)

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

N-up Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Orientation

Auto

Landscape

Portrait

N-up Border

None

Solid

Quality menu

Menu item

Print Resolution

300 dpi

600 dpi

1200 dpi

1200 Image Q

2400 Image Q

Pixel Boost

Off

Fonts

Horizontally

Vertically

Both Directions

Description

Specifies that multiple-page images be printed on one side of a sheet of paper

Notes:

Off is the factory default setting.

The number selected is the number of page images that will print per side.

Specifies the positioning of multiple-page images when using N-up (pages-sides)

Notes:

Horizontal is the factory default setting.

Positioning depends on the number of images and whether the images are in portrait or landscape orientation.

Specifies the orientation of a multiple-page sheet

Note: Auto is the factory default setting. The printer chooses between portrait and landscape.

Prints a border around each page image when using N-up (pages-sides)

Note: None is the factory default setting.

Description

Specifies the printed output resolution

Note: 600 dpi is the factory default setting. The printer driver default is 1200 IQ.

Enhances the printed quality of small fonts and graphics

Notes:

Off is the factory default setting.

Fonts applies this setting only to text.

Horizontally darkens horizontal lines of text and images.

Vertically darkens vertical lines of text and images.

Both Directions darkens horizontal and vertical lines on text and images.

Understanding printer menus

218

Menu item

Toner Darkness

1–10

Enhance Fine Lines

On

Off

Gray Correction

Auto

Off

Brightness

-6 to +6

Contrast

0–5

Description

Lightens or darkens the printed output

Notes:

8 is the factory default setting.

Selecting a smaller number can help conserve toner.

Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts

Notes:

Off is the factory default setting.

To set Enhance Fine Lines using the Embedded Web Server, type the network printer IP address in a browser window.

Adjusts the gray value of printed output

Note: Auto is the factory default setting.

Adjusts or darkens printed output and conserves toner

Notes:

0 is the factory default setting.

A negative value will darken text, images, and graphics. A positive value will lighten them and conserve toner.

Adjusts the degree of difference between levels of gray in printed output

Notes:

0 is the factory default setting.

Higher settings show more difference between levels of gray.

Utilities menu

Menu item

Format Flash

Yes

No

Description

Formats the flash memory. Flash memory refers to the memory added by installing a flash memory option card in the printer.

Warning—Potential Damage: Do not turn off the printer while the flash memory is formatting.

Notes:

A flash memory option card must be installed in the printer and operating properly for this menu item to be available. The flash memory option card must not be Read/Write or Write protected.

Selecting Yes deletes all data stored in flash memory.

No cancels the format request.

Understanding printer menus

219

Menu item

Hex Trace

Activate

Coverage Estimator

Off

On

XPS menu

Menu item

Print Error Pages

Off

On

PDF menu

Menu item

Scale to Fit

Yes

No

Annotations

Do Not Print

Print

PostScript menu

Menu item

Print PS Error

On

Off

Font Priority

Resident

Flash

Description

Assists in isolating the source of a print job problem

Notes:

When Activate is selected, all data sent to the printer is printed in hexadecimal and character representation and control codes are not executed.

To exit or deactivate Hex Trace, turn the printer off or reset the printer.

Provides an estimate of the percentage coverage of black on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

Description

Prints a page containing information on errors, including XML markup errors

Note: Off is the factory default setting.

Description

Scales page content to fit the selected paper size

Note: No is the factory default setting.

Prints annotations in a PDF

Note: Do Not Print is the factory default setting.

Description

Prints a page containing the PostScript error

Note: Off is the factory default setting.

Establishes the font search order

Notes:

Resident is the factory default setting.

A formatted optional flash memory card must be installed in the printer and operating properly for this menu item to be available.

The optional flash memory card cannot be Read/Write, Write, or password protected.

Job Buffer Size must not be set to 100%.

Understanding printer menus

220

PCL Emul menu

Menu item

Font Source

Resident

Download

Flash

All

Font Name

<list of fonts>

Symbol Set

<list of symbol sets>

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

PCL Emulation Settings

Orientation

Portrait

Landscape

Description

Specifies the set of fonts available

Notes:

Resident is the factory default setting. It shows the factory default set of fonts downloaded into RAM.

Download appears only if downloaded fonts exist. It shows all the fonts downloaded into RAM.

Flash appears only if an optional flash memory card containing fonts is installed.

An optional flash memory card must be properly formatted and cannot be

Read/Write, Write, or password protected.

All shows all fonts available to any option.

Lets you view or change the setting from a selection list

Lets you view or change the setting from a selection list

Changes the point size for scalable typographic fonts

Notes:

12 is the factory default setting.

Point Size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch.

Point sizes can be increased or decreased in 0.25-point increments.

Specifies the font pitch for scalable monospaced fonts

Notes:

10 is the factory default setting.

Pitch refers to the number of fixed-space characters per inch (cpi).

Pitch can be increased or decreased in 0.01-cpi increments.

For nonscalable monospaced fonts, the pitch appears on the display but cannot be changed.

Specifies the orientation of text and graphics on the page

Notes:

Portrait is the factory default setting.

Portrait prints text and graphics parallel to the short edge of the page.

Landscape prints text and graphics parallel to the long edge of the page.

Understanding printer menus

221

PCL Emulation Settings

A4 Width

198 mm

203 mm

PCL Emulation Settings

Auto CR after LF

On

Off

PCL Emulation Settings

Auto LF after CR

On

Off

Tray Renumber

Assign MP Feeder

Off

None

0–199

Assign Tray <x>

Off

None

0–199

Assign Manual Paper

Off

None

0–199

Assign Man Env

Off

None

0–199

Menu item

PCL Emulation Settings

Lines per Page

1–255

Description

Specifies the number of lines that print on each page

Notes:

60 is the US factory default setting. 64 is the international factory default setting.

The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.

Sets the printer to print on A4-size paper

Notes:

198 mm is the factory default setting.

The 203-mm setting sets the width of the page to allow the printing of eighty 10-pitch characters.

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Note: Off is the factory default setting.

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Note: Off is the factory default setting.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

Off is the factory default setting.

None is not an available selection. It is displayed only when it is selected by the PCL 5 interpreter.

None ignores the Select Paper Feed command.

0–199 allows a custom setting to be assigned.

Understanding printer menus

222

Menu item

Tray Renumber

View Factory Def

Multipurpose feeder default = 8

Tray 1 default = 1

Tray 2 default = 4

Tray 3 default = 5

Tray 4 default = 20

Tray 5 default = 21

Envelope default = 6

Manual paper default = 2

Manual envelope default = 3

Tray Renumber

Restore Defaults

Yes

No

Description

Lets you view the factory default setting assigned to each tray, drawer, or feeder

Notes:

The printer supports one standard 250-sheet tray and can have only one optional drawer installed, either the 250- or 550-sheet drawer. Therefore, only Tray 1 and Tray 2 of the Tray values apply to your printer

The factory default settings appear even if the source is not installed.

Returns all tray, drawer, and feeder assignments to the factory default settings

PPDS menu

Menu item

Orientation

Portrait

Landscape

Lines per Page

1–255

Lines per Inch

0.25–30.00

Page Format

Print

Whole

Description

Sets the orientation of the text and graphics on the page

Notes:

Portrait is the factory default setting.

Settings are duplicated in the PCL Emulation menu.

Sets the number of lines that print on each page

Notes:

64 is the factory default setting.

The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper

Size and Orientation before setting Lines per Page.

Sets the number of lines that print per inch

Notes:

6 is the factory default setting.

Lines per Inch can be increased or decreased in 0.25-inch increments

Sets the logical and physical printable area of the page

Notes:

Print is the factory default setting. Print data maintains its position with respect to edge of the paper.

When Whole is selected, document margins are calculated from the top left corner of the physical edge of the page.

Printing does not occur outside the printable area.

Understanding printer menus

223

Menu item

Character Set

1

2

Best Fit

On

Off

Tray 1 Renumber

Off

Tray 2

Auto CR after LF

On

Off

Auto LF after CR

On

Off

Description

Specifies a default character set for PPDS print jobs

Notes:

2 is the factory default setting. Character Set 2 is composed of printable characters and symbols used in non-US English languages.

When Characters Set 1 is selected, values given to the printer are interpreted as printer commands.

Replaces a missing font with a similar font

Note: On is the factory default setting. If the requested font is not found, the printer will use a similar font.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

Off is the factory default setting.

Tray 2 is displayed only when it is installed.

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Notes:

Off is the factory default setting.

Settings are duplicated in the PCL Emulation menu.

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Notes:

Off is the factory default setting.

Settings are duplicated in the PCL Emulation menu.

Understanding printer menus

224

HTML menu

Menu item

Font Name

Antique Olive

Apple Chancery

Arial MT

Avant Garde

Bodoni

Bookman

Chicago

Clarendon

Cooper Black

Copperplate

Coronet

Courier

Eurostile

Garamond

Geneva

Gill Sans

Goudy

Helvetica

Hoefler Text

Menu item

Font Size

1–255 pt

Scale

1–400%

Orientation

Portrait

Landscape

Margin Size

8–255 mm

Intl CG Times

Intl Courier

Intl Univers

Joanna MT

Letter Gothic

Lubalin Graph

Marigold

MonaLisa Recut

Monaco

New CenturySbk

New York

Optima

Oxford

Palatino

StempelGaramond

Taffy

Times

TimesNewRoman

Univers

Zapf Chancery

Description

Sets the default font for HTML documents

Notes:

The Times font will be used in HTML documents that do not specify a font.

The following fonts appear only if the appropriate DBCS font card is installed: HG-GothicB, MSung-Light, MD_DotumChe, and MingMT-

Light.

Description

Sets the default font size for HTML documents

Notes:

12 pt is the factory default setting.

Font size can be increased in 1-point increments.

Scales the default font for HTML documents

Notes:

100% is the factory default setting.

Scaling can be increased in 1% increments.

Sets the page orientation for HTML documents

Note: Portrait is the factory default setting.

Sets the page margin for HTML documents

Notes:

19 mm is the factory default setting.

Margin size can be increased in 1-mm increments.

Understanding printer menus

225

Menu item

Backgrounds

Do Not Print

Print

Image menu

Menu item

Auto Fit

On

Off

Invert

On

Off

Description

Specifies whether to print backgrounds on HTML documents

Note: Print is the factory default setting.

Description

Selects the optimal paper size, scaling, and orientation

Notes:

On is the factory default setting.

The On setting overrides scaling and orientation settings for some images.

Inverts bi-tonal monochrome images

Notes:

Off is the factory default setting.

The font size can be increased in 1-point increments.

This setting does not apply to GIF or JPEG images.

Scales the image to fit the selected paper size

Notes:

Best Fit is the factory default setting.

When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Scaling

Anchor Top Left

Best Fit

Anchor Center

Fit Height/Width

Fit Height

Fit Width

Orientation

Portrait

Landscape

Rev Portrait

Rev Landscape

Sets the image orientation

Note: Portrait is the factory default setting.

Help menu

The Help menu consists of Help pages that are stored in the printer as PDFs. They contain reference information about using the printer and performing tasks. You may select to print each one individually, or select Print all

guides to print all of them at one time.

English, French, German, and Spanish translations are stored in the printer. Other translations are available on the

Software and Documentation CD.

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226

Maintaining the printer

Periodically, certain tasks are required to maintain optimum print quality.

Cleaning the exterior of the printer

1

Make sure that the printer is turned off and unplugged from the wall outlet.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.

2

Remove all paper from the printer.

3

Dampen a clean, lint-free cloth with water.

Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of the printer.

4

Wipe only the outside of the printer.

Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.

5

Make sure all areas of the printer are dry before beginning a new print job.

Cleaning the scanner glass

If you encounter print quality problems, such as streaks on copied or scanned images, clean the areas shown.

1

Slightly dampen a soft, lint-free cloth or paper towel with water.

2

Open the scanner cover.

1

White underside of the ADF cover

2

White underside of the scanner cover

3

Scanner glass

4

ADF glass

Maintaining the printer

227

3

Wipe the areas shown and let them dry.

4

Close the scanner cover.

Cleaning the ADF separator rollers

After you have copied over 50,000 copies using the ADF, clean the ADF separator rollers.

1

Open the ADF cover.

2

Unlock the separator roll.

3

Remove the separator roll.

4

Use a clean, lint-free cloth dampened with water to wipe the separator rollers.

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228

5

Reinstall the separator roll.

6

Lock the separator roll.

7

Close the ADF cover.

Adjusting scanner registration

Scanner Registration is a process to align the scan area with the paper location. To manually adjust the scanner registration:

1

Turn the printer off.

2

Clean the scanner glass and backing material.

3

Hold down and until the progress bar appears.

4

Release the buttons.

The printer performs a power-on sequence, and then the Diagnostic menu appears.

5

Touch the up or down arrow until Scanner Test appears.

6

Touch Scanner Test.

7

Touch the up or down arrow until Scanner Manual Registration appears.

8

Touch Scanner Manual Registration.

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229

9

Touch the left and right arrows to change the settings.

10

Touch Submit.

Storing supplies

Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them.

Do not expose supplies to:

Direct sunlight

Temperatures above 35°C (95°F)

High humidity above 80%

Salty air

Corrosive gases

Heavy dust

Checking the status of supplies

A message appears on the display when a replacement supply item is needed or when maintenance is required.

Checking the status of supplies from the printer control panel

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch Status/Supplies.

Note: If Status/Supplies is not on the home screen, then print a menu settings page to review the status of the supplies.

Checking the status of supplies from a network computer

Note: The computer must be connected to the same network as the printer.

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in the TCP/IP section.

2

Click Device Status. The Device Status page appears, displaying a summary of supply levels.

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230

Ordering supplies

Warning—Potential Damage: Damage caused by the use of a supply or replacement item not produced by the manufacturer of this printer is not covered under warranty. Degraded print quality may result from using supplies or replacement items not produced by the manufacturer of this printer.

Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper.

Printer attached to a network

1

Type your printer IP address in your Web browser to launch the Dell Configuration Web Tool.

2

Click www.dell.com/supplies.

Printer attached locally to a computer

1

Click or Start.

2

Click All Programs or Programs, and then select the printer program folder from the list.

3

Select Printer Home.

4

Choose your printer from the printer drop-down list.

5

Click Dell Printer Supplies Reorder Application.

The Order Toner Cartridges window opens.

6

Choose your printer model from the list.

7

Enter your Dell printer Service Tag number.

Note: Your Service Tag number is located inside the front cover of your printer.

8

Click Visit Dell's cartridge ordering website.

Replacing supplies

Replacing the toner cartridge

When 88 Cartridge low appears, or when you experience faded print, remove the toner cartridge. Firmly shake it side-to-side and front-to-back several times to redistribute the toner, and then reinsert it and continue printing.

When shaking the cartridge no longer improves the print quality, replace the toner cartridge.

Note: You can check to see approximately how much toner is left in your cartridge by printing a menu settings page.

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231

To replace the toner cartridge:

1

Open the front door by pressing the button on the left side of the printer and lowering the door.

2

Press the button on the base of the photoconductor kit. Pull the toner cartridge up and out using the handle.

3

Unpack the new toner cartridge.

Warning—Potential Damage: When replacing a toner cartridge, do not leave the photoconductor kit exposed to direct light for an extended period of time. Extended light exposure can cause print quality problems.

4

Rotate the cartridge in all directions to distribute the toner.

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232

5

Install the new toner cartridge by aligning the rollers on the toner cartridge with the arrows on the tracks of the photoconductor kit. Push the toner cartridge in as far as it will go. The cartridge clicks into place when correctly installed.

6

Close the front door.

Replacing the photoconductor kit

The printer automatically notifies you before the photoconductor kit reaches a page maximum by showing 84 PC

Kit life warning or 84 Replace PC Kit on the display. You can also see the status of the photoconductor kit by printing a menu settings page.

When 84 PC Kit life warning or 84 Replace PC Kit first appears, you should immediately order a new photoconductor kit. While the printer may continue to function properly after the photoconductor kit has reached its official end-of-life, print quality significantly decreases.

Note: The photoconductor kit is one item only.

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233

1

Open the front door by pressing the button on the left side of the printer and lowering the front door.

2

Pull the photoconductor kit and toner cartridge out of the printer as a unit by pulling on the toner cartridge handle.

Note: The photoconductor kit and toner cartridge form a unit.

Place the unit on a flat, clean surface.

3

Press the button on the base of the photoconductor kit. Pull the toner cartridge up and out using the handle.

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234

4

Unpack the new photoconductor kit. Be careful not to touch the photoconductor drum.

5

Insert the toner cartridge into the photoconductor kit by aligning the rollers on the toner cartridge with the tracks.

Push the toner cartridge until it clicks into place.

6

Install the unit into the printer by aligning the arrows on the guides of the unit with the arrows in the printer.

Push the unit as far as it will go.

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235

7

After you replace the photoconductor kit, reset the photoconductor counter. To reset the counter, see the instruction sheet that came with the new photoconductor kit.

Warning—Potential Damage: Resetting the photoconductor counter without replacing the photoconductor may damage your printer and void your warranty.

8

Close the front door.

Recycling Dell products

To return Dell products for recycling:

1

Visit our Web site at www.dell.com/recycling.

2

Select your country from the list.

3

Follow the instructions on the computer screen.

Moving the printer to another location

Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer warranty.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:

Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

Disconnect all cords and cables from the printer before moving it.

Remove all printer options before moving the printer.

Use the handholds located on both sides of the printer to lift it.

Make sure your fingers are not under the printer when you set it down.

Before setting up the printer, make sure there is adequate clearance around it. For more information, see

“Selecting a location for the printer” on page 20.

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236

The printer and options can be safely moved to another location by following these precautions:

Any cart used to move the printer must be able to support its weight and have a large enough surface to support the full footprint of the printer.

Keep the printer in an upright position.

Avoid severe jarring movements.

Shipping the printer

When shipping the printer, use the original packaging or call the place of purchase for a relocation kit.

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237

Administrative support

Using the Embedded Web Server

If the printer is installed on a network, the Embedded Web Server is available for a range of functions including:

Viewing a virtual display of the printer control panel

Checking the status of the printer supplies

Configuring printer settings

Configuring network settings

Viewing reports

To access the Embedded Web Server, type the printer IP address into the address field of your Web browser.

Checking the device status

From the Device Status page of the Embedded Web Server, it is possible to see tray settings, the level of toner in the toner cartridge, the percentage of life remaining in the photoconductor kit, and capacity measurements of certain printer parts. To access the device status:

1

Type the printer IP address in the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in the TCP/IP section.

2

Click the Device Status tab.

Setting up e-mail alerts

You can have the printer send you an e-mail when the supplies are getting low or when the paper needs to be changed, added, or unjammed.

To set up e-mail alerts:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Under Other Settings, click E-mail Alert Setup.

4

Select the items for notification, and type in the e-mail addresses.

5

Click Submit.

Note: See your system support person to set up the e-mail server.

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238

Viewing reports

You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the printer, the network, and supplies.

To view reports from a network printer:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Reports, and then click the type of report you want to view.

Restoring the factory default settings

If you want to retain a list of the current menu settings for reference, then print a menu settings page before you

restore the factory default settings. For more information, see “Printing a menu settings page” on page 52.

Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default setting. Exceptions include the display language, custom sizes and messages, and Network/Port menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Factory Defaults appears.

6

Touch the left or right arrow until Restore Now appears.

7

Touch Submit.

8

Touch .

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239

Clearing jams

By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined in this section.

To clear a jam message and resume printing, clear the entire paper path, and then touch Continue. If Jam Recovery is set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer reprints the jammed page if enough printer memory is available.

Understanding jam messages and locations

Note: To resolve any message, all paper or specialty media must be cleared from the entire paper path.

Open doors and remove trays to access jam areas. The following illustration shows possible jam areas:

Access point Description

1

2

Push the button to open the front door. Inside are the toner cartridge and photoconductor kit.

Standard exit bin

3

4

5

6

Front door

Manual or multipurpose feeder door

Standard 250-sheet tray (Tray 1)

Optional 550-sheet tray (Tray 2)

7

8

Rear door

Automatic Document Feeder (ADF)

Jam message numbers and how to access each jam

Jam number

200-201

202

To access the jam

Try one or more of the following:

Remove Tray 1.

Open the front door, and then remove the photoconductor kit.

Open the front door, and then open the rear door.

Clearing jams

240

Jam number

231

233

234

235

240-249

250

251

290-295

To access the jam

Open the front door, and then open the rear door.

Remove Tray 1, and then depress the lever.

Note: For alternative access to the jam, open the front door, and then open the rear door.

Try one or more of the following:

Open the front door, and then open the rear door.

Remove Tray 1, and then depress the lever.

Remove the jam from the standard exit bin.

Remove Tray 2.

Open the multipurpose feeder door.

Open the multipurpose feeder door.

Try one or more of the following:

Open the ADF cover, and then remove the separator roll.

Open the scanner cover.

Remove the ADF tray.

200 and 201 paper jams

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

1

Pull the tray completely out.

Clearing jams

241

2

Remove the jam if you see it here.

3

If you do not see the jam, open the front door, and then remove the photoconductor kit and toner cartridge.

4

Lift the flap at the front of the printer, and then remove any jammed sheets.

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242

5

If you do not see any jammed sheets, open the rear door.

6

Remove the jam.

7

Close the rear door.

8

Insert the photoconductor kit and toner cartridge.

9

Close the front door.

10

Touch Continue.

202 paper jam

Touch Status/Supplies to identify the location of the jam. If the paper is exiting the printer, then pull the paper out, and then touch Continue.

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243

If the paper is not exiting the printer:

1

Pull down the rear door.

2

Remove the jammed paper.

3

Close the rear door.

4

Touch Continue.

231 paper jam

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

1

Open the front door.

2

Open the rear door.

Clearing jams

244

3

Remove the jam.

4

Close the rear door.

5

Close the front door.

6

Touch Continue.

Clearing jams

245

233 paper jam

1

Remove the tray from the printer.

2

Locate the lever shown, and then pull it down to release and remove the jammed sheets.

3

Insert the tray.

4

Touch Continue.

If this does not clear the jam, complete the steps in “231 paper jam” on page 244.

234 paper jam

A single jam or multiple jams are in the duplex area of the printer. To locate and remove the jammed sheets, complete all the steps in:

“231 paper jam” on page 244

“233 paper jam” on page 246

Clearing jams

246

235 paper jam

1

Gently pull the jammed sheet out of the standard exit bin.

2

Touch Continue.

240–249 paper jams

1

Touch Status/Supplies to identify the location of the jam.

2

Pull the standard tray out.

3

Remove any jammed paper.

4

Insert the tray, and then touch Continue.

5

If the jam message persists, then pull out any optional trays.

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247

6

Remove the jammed paper, and then insert the trays.

7

Touch Continue.

250 paper jam

1

Touch Status/Supplies to identify the location of the jam.

2

Remove the paper from the multipurpose feeder.

3

Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

4

Load the paper into the multipurpose feeder.

5

Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper.

6

Touch Continue.

Clearing jams

248

251 paper jam

A sheet of paper failed to feed from the multipurpose feeder. If it is visible, gently pull the jammed sheet out.

If the sheet is not visible, complete the following steps:

1

Open the front door, and then remove the photoconductor kit and toner cartridge.

2

Lift the flap at the front of the printer, and then remove any jams.

3

Reinsert the photoconductor kit and toner cartridge.

4

Close the front door.

5

Touch Continue.

Clearing jams

249

290–294 paper jams

Clearing jams under the ADF cover

1

Remove all original documents from the ADF.

2

Open the ADF cover.

3

Unlock the separator roll.

4

Remove the separator roll.

Clearing jams

250

5

Remove the jammed paper.

6

Reinstall the separator roll.

7

Lock the separator roll.

Clearing jams

251

8

Close the ADF cover.

9

Touch Continue.

Clearing ADF jams by lifting the scanner cover

1

Open the scanner cover, and then remove any jammed pages.

2

Touch Continue.

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252

Clearing ADF duplex jams

If you are making a two-sided copy in the ADF, and your original document jams, it may be necessary to perform the following steps to clear the jam:

1

Remove the ADF input tray.

2

Pull out the jammed paper by pulling the sheet on the bottom.

3

Reinstall the ADF input tray.

4

Touch Continue.

Clearing jams

253

Troubleshooting

Solving basic printer problems

If there are basic printer problems, or the printer is unresponsive, make sure:

The power cord is plugged into the printer and a properly grounded electrical outlet.

The electrical outlet is not turned off by any switch or breaker.

The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.

Other electronic equipment plugged into the outlet is working.

The printer is turned on. Check the printer power switch.

The printer cable is securely attached to the printer and the host computer, print server, option, or other network device.

All options are properly installed.

The printer driver settings are correct.

Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the printer back on. This often fixes the problem.

Printer control panel display is blank or displays only diamonds

The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer on.

If Ready does not appear, then turn the printer off and contact Customer Support.

Understanding printer messages

Change <input src> to <Custom Type Name>

You can change the current paper source for the remainder of the print job. The formatted page will print on the paper loaded in the selected tray. This may cause clipping of text or images. Try one or more of the following:

Select the paper tray with the correct paper size or type.

Touch Use current [src] to ignore the message and print from the tray selected for the print job.

Touch Continue to continue the job if the correct size and type are loaded in the tray, and this size and type are specified in the printer control panel Paper menu.

Note: If you touch Continue when there is no paper in the tray, the job is not continued.

Touch Cancel job to cancel the current job.

Troubleshooting

254

Change <input src> to <Custom String>

You can change the current paper source for the remainder of the print job. The formatted page will print on the paper loaded in the selected tray. This may cause clipping of text or images. Try one or more of the following:

Select the paper tray with the correct paper size or type.

Touch Use current [src] to ignore the message and print from the tray selected for the print job.

Touch Continue to continue the job if the correct size and type are loaded in the tray, and this size and type are specified in the printer control panel Paper menu.

Note: If you touch Continue when there is no paper in the tray, the job is not continued.

Touch Cancel job to cancel the current job.

Change <input src> to <size>

You can change the current paper source for the remainder of the print job. The formatted page will print on the paper loaded in the selected tray. This may cause clipping of text or images. Try one or more of the following:

Select the paper tray with the correct paper size or type.

Touch Use current [src] to ignore the message and print from the tray selected for the print job.

Touch Continue to continue the job if the correct size and type are loaded in the tray, and this size and type are specified in the printer control panel Paper menu.

Note: If you touch Continue when there is no paper in the tray, the job is not continued.

Touch Cancel job to cancel the current job.

Change <input src> to <type> <size>

You can change the current paper source for the remainder of the print job. The formatted page will print on the paper loaded in the selected tray. This may cause clipping of text or images. Try one or more of the following:

Select the paper tray with the correct paper size or type.

Touch Use current [src] to ignore the message and print from the tray selected for the print job.

Touch Continue to continue the job if the correct size and type are loaded in the tray, and this size and type are specified in the printer control panel Paper menu.

Note: If you touch Continue when there is no paper in the tray, the job is not continued.

Touch Cancel job to cancel the current job.

Check tray <x> connection

Try one or more of the following:

Turn the printer off and then back on.

If the error occurs a second time:

1

Turn the printer off.

2

Unplug the power cord from the wall outlet.

3

Remove the tray.

4

Reattach the tray.

Troubleshooting

255

5

Connect the power cord to a properly grounded outlet.

6

Restart the printer.

If the error occurs again:

1

Turn the printer off.

2

Unplug the power cord from the wall outlet.

3

Remove the tray.

4

Contact Customer Support.

Touch Continue to clear the message and print without using the tray.

Close door or insert cartridge

The cartridge is missing or not installed correctly. Insert the cartridge and close all doors and covers.

Close front door

Close the front door of the printer.

Disk corrupted

The printer attempted a hard disk recovery on a corrupted hard disk, and the hard disk cannot be repaired. The hard disk must be reformatted.

Touch Reformat disk to reformat the hard disk and clear the message.

Note: Reformatting the disk deletes all the files currently stored on the disk.

SMTP server not set up. Contact system administrator.

An error occurred on the SMTP server, or the SMTP server is not configured properly. Touch Continue to clear the message. If the message appears again, contact your system support person.

No analog phone line connected to modem, fax is disabled.

The printer is not detecting an analog phone line, so the fax is disabled. Connect the printer to an analog phone line.

Memory full, cannot print faxes

There is not enough memory to print the fax job.

Touch Continue to clear the message without printing. Held faxes will attempt to print after the printer has been restarted.

Fax memory full

There is not enough memory to send the fax job.

Touch Continue to clear the message.

Troubleshooting

256

Fax partition inoperative. Contact system administrator.

The fax partition appears to be corrupted. Try one or more of the following:

Touch Continue to clear the message.

Turn the printer off and then back on to reset the printer. If the message appears again, then contact your system support person.

Fax server 'To Format' not set up. Contact system administrator.

The printer is in Fax Server mode, but the Fax Server setup has not been completed.

Try one or more of the following:

Touch Continue to clear the message.

Complete the Fax Server setup. If the message appears again, contact your system support person.

Some held jobs were not restored

Touch Continue to delete the specified job.

Note: Some held jobs are not restored. They stay on the hard disk and are inaccessible.

37 Insufficient memory, some held jobs will not be restored

The printer was unable to restore some or all of the confidential or held jobs on the printer hard disk.

Touch Continue to clear the message.

57 Configuration change, held jobs were not restored

Since the time the jobs were stored on the printer hard disk something has changed in the printer to invalidate the held jobs. Possible changes include:

The printer firmware has been updated.

Paper input, output, or duplex options needed for the print job were removed.

The print job was created using data from a device in the USB port and the device is no longer in the port.

The printer hard disk contains jobs that were stored while installed in a different printer model.

Touch Continue to clear the message.

Load <input src> with <Custom Type Name>

Try one or more of the following:

Load the specified paper in the tray.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default source.

Cancel the current job.

Troubleshooting

257

Load <input src> with <Custom String>

Try one or more of the following:

Load the specified paper in the tray.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default source.

Cancel the current job.

Load <input src> with <size>

Try one or more of the following:

Load the specified paper in the tray.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default source.

Cancel the current job.

Load <input src> with <type> <size>

Try one or more of the following:

Load the specified paper in the tray.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default source.

Cancel the current job.

Load Manual Feeder with <Custom Type Name>

Try one or more of the following:

Load the specified paper in the multipurpose feeder.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, then it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, then it prints from the default source.

Cancel the current job.

Load Manual Feeder with <Custom String>

Try one or more of the following:

Load the specified paper in the multipurpose feeder.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, then it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, then it prints from the default source.

Cancel the current job.

Troubleshooting

258

Load Manual Feeder with <size>

Try one or more of the following:

Load the specified paper in the multipurpose feeder.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, then it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, then it prints from the default source.

Cancel the current job.

Load Manual Feeder with <type> <size>

Try one or more of the following:

Load the specified paper in the multipurpose feeder.

Touch Continue to clear the message and continue printing.

If the printer finds a tray that has the correct paper type and size, then it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, then it prints from the default source.

Cancel the current job.

Remove paper from standard output bin

Remove the stack of paper from the standard exit bin.

Restore Held Jobs?

Try one or more of the following:

Touch Continue to restore all held jobs stored on the printer hard disk.

Touch Do not restore if you do not want any print jobs to be restored.

Unsupported USB device, please remove

Remove the unrecognized USB device.

Unsupported USB hub, please remove

Remove the unrecognized USB hub.

Unsupported disk

An unsupported printer hard disk has been installed. Remove the unsupported device, and then install a supported one.

30.yy Invalid refill, change cartridge

An unsupported, refilled toner cartridge is installed. Remove the toner cartridge, and then install a new one.

Troubleshooting

259

31.yy Replace defective or missing cartridge

The toner cartridge is either missing or not functioning properly.

Try one or more of the following:

Remove the toner cartridge, and then reinstall it.

Remove the toner cartridge, and then install a new one.

32.yy Cartridge part number unsupported by device

Remove the toner cartridge, and then install a supported one.

34 Short paper

Try one or more of the following:

Load the appropriate paper or other specialty media in the proper tray.

Touch Continue to clear the message and print the job using a different paper tray.

Check tray length and width guides and make sure the paper is properly loaded in the tray.

Check the Print Properties or Print dialog settings to make sure the print job is requesting the correct paper size and type.

Check that the paper size is correctly set. For example, if the MP Feeder Size is set to Universal, make sure the paper is large enough for the data being printed.

Cancel the current print job.

35 Insufficient memory to support Resource Save feature

Try one or more of the following:

Touch Continue to disable Resource Save and continue printing.

To enable Resource Save after receiving this message, make sure the link buffers are set to Auto, and then exit the menus to activate the link buffer changes. When Ready appears, enable Resource Save.

Install additional memory.

37 Insufficient memory to collate job

Try one or more of the following:

Touch Continue to print the portion of the job already stored and begin collating the rest of the print job.

Cancel the current print job.

37 Insufficient memory, some Held Jobs were deleted

The printer deleted some held jobs in order to process current jobs.

Touch Continue to clear the message.

Troubleshooting

260

38 Memory full

Try one or more of the following:

Touch Continue to clear the message.

Cancel the current print job.

Install additional printer memory.

39 Complex page, some data may not have printed

Try one or more of the following:

Touch Continue to clear the message and continue printing.

Cancel the current print job.

Install additional printer memory.

Fax failed

The fax failed to be sent. Wait for the message to clear.

50 PPDS font error

Try one or more of the following:

Touch Continue to clear the message and continue printing.

The printer cannot find a requested font. From the PPDS menu, select Best Fit, and then select On. The printer will find a similar font and reformat the affected text.

Cancel the current print job.

51 Defective flash detected

Try one or more of the following:

Touch Continue to clear the message and continue printing.

Cancel the current print job.

52 Not enough free space in flash memory for resources

Try one or more of the following:

Touch Continue to clear the message and continue printing.

Downloaded fonts and macros not previously stored in flash memory are deleted.

Delete fonts, macros, and other data stored in flash memory.

Upgrade to a larger capacity flash memory card.

Troubleshooting

261

54 Standard network software error

Try one or more of the following:

Touch Continue to continue printing.

Turn the printer off and then back on to reset the printer.

Upgrade (flash) the network firmware in the printer or print server.

54 Network <x> software error

<x> is the number of the network connection.

Try one or more of the following:

Touch Continue to continue printing.

Turn the printer off and then back on to reset the printer.

Upgrade (flash) the network firmware in the printer or print server.

55 Unsupported option in slot <x>

<x> is a slot on the printer system board.

Try one or more of the following:

1

Turn the printer power off.

2

Unplug the power cord from the wall outlet.

3

Remove the unsupported option card from the printer system board.

4

Connect the power cord to a properly grounded outlet.

5

Turn the printer power back on.

56 Parallel port <x> disabled

<x> is the number of the parallel port.

Try one or more of the following:

Touch Continue to clear the message.

The printer discards any data received through the parallel port.

Make sure the Parallel Buffer menu item is not set to Disabled.

56 Serial port <x> disabled

<x> is the number of the serial port.

Try one or more of the following:

Touch Continue to clear the message.

The printer discards any data received through the serial port.

Make sure the Serial Buffer menu item is not set to Disabled.

Troubleshooting

262

56 Standard USB port disabled

Try one or more of the following:

Touch Continue to clear the message.

The printer discards any data received through the USB port.

Make sure the USB Buffer menu item is not set to Disabled.

56 USB port <x> disabled

<x> is the number of the USB port.

Try one or more of the following:

Touch Continue to clear the message.

The printer discards any data received through the USB port.

Make sure the USB Buffer menu item is not set to Disabled.

58 Too many flash options installed

1

Turn the printer off.

2

Unplug the power cord from the wall outlet.

3

Remove the excess flash memory.

4

Connect the power cord to a properly grounded outlet.

5

Turn the printer back on.

58 Too many trays attached

1

Turn the printer off.

2

Unplug the power cord from the wall outlet.

3

Remove the additional trays.

4

Connect the power cord to a properly grounded outlet.

5

Turn the printer back on.

59 Incompatible tray <x>

Try one or more of the following:

Remove the specified tray.

Touch Continue to clear the message and continue printing without using the specified tray.

Troubleshooting

263

61 Remove defective disk

Try one or more of the following:

Touch Continue to clear the message and continue printing.

Install a different printer hard disk before performing any operations that require a printer hard disk.

62 Disk full

Try one or more of the following:

Touch Continue to clear the message and continue processing.

Delete fonts, macros, and other data stored on the printer hard disk.

Install a larger printer hard disk.

63 Unformatted disk

Try one or more of the following:

Touch Continue to clear the message and continue printing.

Format the printer hard disk.

If the error message remains, the hard disk may be defective and require replacing.

80 Routine maintenance needed

The printer needs to have routine maintenance done. Order a maintenance kit, which contains all the items necessary to replace the pick rollers, the charge roll, the transfer roller, and the fuser.

84 PC Kit life warning

The photoconductor kit is near exhaustion.

Try one or more of the following:

Replace the photoconductor kit.

Touch Continue to clear the message and continue printing.

84 Replace PC Kit

The photoconductor kit is exhausted. Install a new photoconductor kit.

88 Cartridge low

The toner is low. Replace the toner cartridge, and then touch Continue to clear the message and continue printing.

1565 Emulation error, load emulation option

The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware card.

Troubleshooting

264

Scanner ADF Cover Open

The ADF cover is open. The message clears when the cover is closed.

Scan Document Too Long

The scan job exceeds the maximum number of pages. Touch Cancel Job to clear the message.

Replace all originals if restarting job.

One or more messages which interrupted a scan job are now cleared. Replace the original documents in the scanner to restart the scan job.

Try one or more of the following:

Touch Cancel Job if a scan job is processing when the message appears. This cancels the job and clears the message.

Touch Scan from Automatic Document Feeder if the page jam recovery is active. Scanning resumes from the

ADF immediately after the last successfully scanned page.

Touch Scan from flatbed if page jam recovery is active. Scanning resumes from the scanner glass immediately after the last successfully scanned page.

Touch Finish job without further scanning if page jam recovery is active. The job ends at the last successfully scanned page, but the job is not canceled. Successfully scanned pages go to their destination: copy, fax, e-mail, or FTP.

Touch Restart job if job recovery is active. The message clears. A new scan job containing the same parameters as the previous job starts.

Paper Change: Load Tray<x> <paper type>

The printer is set to print on a paper type that is different from what is loaded in Tray 1. Load Tray 1 with the correct paper type, or change the paper type settings in the Machine Settings menu or Print Properties to match what is loaded in Tray 1.

290-295.yy scanner jam

Clear all original documents from the scanner.

293 Replace all originals if restarting job.

The scanner was instructed to scan using the ADF but there is no paper in the ADF. Load paper in the ADF.

Try one or more of the following:

Touch Continue if no scan job is active when the attendance message appears. This clears the message.

Touch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message.

Touch Scan from Automatic Document Feeder if the page jam recovery is active. Scanning resumes from the

ADF immediately after the last successfully scanned page.

Touch Scan from flatbed if page jam recovery is active. Scanning resumes from the flatbed immediately after the last successfully scanned page.

Troubleshooting

265

Touch Finish job without further scanning if page jam recovery is active. The job ends at the last successfully scanned page, but the job is not canceled. Successfully scanned pages go to their destination: copy, fax, e-mail, or FTP.

Touch Restart job if job recovery is active and you are able to restart the job. The message clears. A new scan job containing the same parameters as the previous job starts.

293.02 Flatbed Cover Open

Close the scanner cover.

294 ADF Jam

This jam location may also be identified as 294.04 Duplex Sensor Off Jam, 294.05 Scan Sensor Off

Jam, or 294.06 ADF Backfeed Jam. To clear this jam:

1

Remove all pages from the ADF.

Note: The message clears when the pages are removed from the ADF.

2

Flex and fan the pages.

3

Place the pages in the ADF.

4

Adjust the ADF guides.

5

From the printer control panel, press .

840.01 Scanner Disabled

This message indicates that the scanner was disabled by the system support person, or the scanner detected a hardware error and disabled itself.

840.02 Scanner Auto Disabled

The printer identified a problem with the scanner and automatically disabled it.

1

Remove all pages from the ADF.

2

Turn the printer off.

3

Wait 15 seconds, and then turn the printer on.

Note: If turning the printer off and then on again does not clear the message, then contact your system support person.

4

Place the document in the ADF, and then adjust the paper guides.

5

On the home screen, touch Copy, or use the keypad to enter the number of copies.

6

Change the copy settings as needed.

7

Touch Copy It.

Troubleshooting

266

Solving printing problems

Multiple-language PDFs do not print

The documents contain unavailable fonts.

1

Open the document you want to print in Adobe Acrobat.

2

Click the printer icon.

The Print dialog appears.

3

Select Print as image.

4

Click OK.

Jobs do not print

These are possible solutions. Try one or more of the following:

M

AKE SURE THE PRINTER IS READY TO PRINT

Make sure Ready or Power Saver appears on the display before sending a job to print.

C

HECK TO SEE IF THE STANDARD EXIT BIN IS FULL

Remove the stack of paper from the standard exit bin.

C

HECK TO SEE IF THE PAPER TRAY IS EMPTY

Load paper in the tray.

M

AKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED

Verify that you are using the correct printer software.

If you are using a USB port, make sure you are running a supported operating system and using compatible printer software.

M

AKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING

Make sure the internal print server is properly installed and that the printer is connected to the network.

Print a network setup page and check that the status shows Connected. If the status is Not Connected, check the network cables, and then try printing the network setup page again. Contact your system support person to make sure the network is functioning correctly.

M

AKE SURE YOU ARE USING A RECOMMENDED PRINTER CABLE

M

AKE SURE PRINTER CABLES ARE SECURELY CONNECTED

Check the cable connections to the printer and print server to make sure they are secure.

For more information, see the setup documentation that came with the printer.

Troubleshooting

267

Confidential and other held jobs do not print

These are possible solutions. Try one or more of the following:

P

ARTIAL JOB

,

NO JOB

,

OR BLANK PAGES PRINT

The print job may contain a formatting error or invalid data.

Delete the print job, and then print it again.

For PDF documents, recreate the PDF and then print it again.

M

AKE SURE THE PRINTER HAS SUFFICIENT MEMORY

Free up additional printer memory by scrolling through the list of held jobs and deleting some of them.

Job takes longer than expected to print

These are possible solutions. Try one or more of the following:

R

EDUCE THE COMPLEXITY OF THE PRINT JOB

Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the job.

C

HANGE THE

P

AGE

P

ROTECT SETTING TO

O

FF

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Print Recovery appears.

6

Touch Print Recovery.

7

Touch the right arrow next to Page Protect until Off appears.

8

Touch Submit.

9

Touch .

Troubleshooting

268

Job prints from the wrong tray or on the wrong paper

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

Incorrect characters print

M

AKE SURE THE PRINTER IS NOT IN

H

EX

T

RACE MODE

If Ready Hex appears on the display, then you must exit Hex Trace mode before you can print your job. Turn the printer off and back on to exit Hex Trace mode.

Tray linking does not work

These are possible solutions. Try one or more of the following:

L

OAD THE SAME SIZE AND TYPE OF PAPER

Load the same size and type of paper in each tray to be linked.

Move the paper guides to the correct positions for the paper size loaded in each tray.

U

SE THE SAME

P

APER

S

IZE AND

P

APER

T

YPE SETTINGS

Print a menu settings page and compare the settings for each tray.

If necessary, adjust the settings from the Paper Size/Type menu.

Note: The multipurpose feeder does not automatically sense the paper size. You must set the size from the Paper

Size/Type menu.

Large jobs do not collate

These are possible solutions. Try one or more of the following:

M

AKE SURE

C

OLLATE IS SET TO

O

N

From the Finishing menu or Print Properties, set Collate to On.

Note: Setting Collate to Off in the software overrides the setting in the Finishing menu.

R

EDUCE THE COMPLEXITY OF THE PRINT JOB

Reduce the complexity of the print job by eliminating the number and size of fonts, the number and complexity of images, and the number of pages in the job.

Troubleshooting

269

M

AKE SURE THE PRINTER HAS ENOUGH MEMORY

Add printer memory or an optional hard disk.

Unexpected page breaks occur

I

NCREASE THE

P

RINT

T

IMEOUT VALUE

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Timeouts appears.

6

Touch Timeouts.

7

Touch the left or right arrow next to Print Timeout until the desired value appears.

8

Touch Submit.

9

Touch .

Solving copy problems

Copier does not respond

These are possible solutions. Try one or more of the following:

C

HECK THE DISPLAY FOR ERROR MESSAGES

Clear any error messages.

C

HECK THE POWER

Make sure the printer is plugged in, the power is on, and Ready appears.

Scanner unit does not close

Make sure there are no obstructions:

1

Lift the scanner unit.

2

Remove any obstruction keeping the scanner unit open.

3

Lower the scanner unit.

Troubleshooting

270

Poor copy quality

These are some examples of poor copy quality:

Blank pages

Checkerboard pattern

Distorted graphics or pictures

Missing characters

Faded print

Dark print

Skewed lines

Smudges

Streaks

Unexpected characters

White lines in print

These are possible solutions. Try one or more of the following:

C

HECK THE DISPLAY FOR ERROR MESSAGES

Clear any error messages.

T

HE TONER MAY BE LOW

When 88 Cartridge low appears or when the print becomes faded, replace the toner cartridge.

T

HE SCANNER GLASS MAY BE DIRTY

Clean the scanner glass with a clean, lint-free cloth dampened with water. If your printer has an ADF, be sure to

clean the ADF scanner glass as well. For more information, see: “Cleaning the scanner glass” on page 227.

T

HE COPY IS TOO LIGHT OR TOO DARK

Adjust the copy darkness setting.

C

HECK THE QUALITY OF THE ORIGINAL DOCUMENT

Make sure the quality of the original document is satisfactory.

C

HECK THE DOCUMENT PLACEMENT

Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.

If you previously loaded your original document into the ADF, try loading it on the scanner glass.

U

NWANTED TONER IS IN THE BACKGROUND

Adjust the darkness to a lighter setting.

Change the Background Removal setting in the Copy Settings menu.

Troubleshooting

271

P

ATTERNS

(

MOIRÉ

)

APPEAR IN THE OUTPUT

From the printer control panel, press the Content button until the light comes on next to Text/Photo.

Rotate the original document on the scanner glass.

From the printer control panel, press the Scale button and adjust the setting.

T

EXT IS LIGHT OR DISAPPEARING

From the printer control panel, press the Content button until the light comes on next to Text or Text/Photo.

T

HE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED

From the printer control panel, press the Content button until the light comes on next to Text/Photo or Photo.

From the printer control panel, press the Darkness button and change to a darker setting.

T

HE PRINT IS SKEWED

Notes:

If you are loading your original document in the ADF, adjust the ADF paper guides so they touch the edges of the pages to be scanned.

Check the paper trays to make sure the guides touch the edges of the loaded paper.

Partial document or photo copies

These are possible solutions. Try one or more of the following:

C

HECK THE DOCUMENT PLACEMENT

Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.

C

HECK THE PAPER SIZE SETTING

Make sure the paper size setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Size setting.

2

Before sending the job to print, specify the correct size setting:

For Windows users, specify the size from Print Properties.

For Macintosh users, specify the size from the Page Setup dialog.

Troubleshooting

272

Solving scanner problems

Checking an unresponsive scanner

If your scanner is not responding, then make sure:

The printer is turned on.

The printer cable is securely attached to the printer and the host computer, print server, option, or other network device.

The power cord is plugged into the printer and a properly grounded electrical outlet.

The electrical outlet is not turned off by any switch or breaker.

The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.

Other electrical equipment plugged into the outlet is working.

Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem with the scanner.

Scan was not successful

These are possible solutions. Try one or more of the following:

C

HECK THE CABLE CONNECTIONS

Make sure the network or USB cable is securely connected to the computer and the printer.

A

N ERROR MAY HAVE OCCURRED IN THE PROGRAM

Turn off and then restart the computer.

Scanning takes too long or freezes the computer

These are possible solutions. Try one or more of the following:

O

THER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING

Close all programs not being used.

T

HE SCAN RESOLUTION MAY BE SET TOO HIGH

Select a lower scan resolution.

Poor scanned image quality

These are possible solutions. Try one or more of the following:

C

HECK THE DISPLAY FOR ERROR MESSAGES

Clear any error messages.

Troubleshooting

273

T

HE SCANNER GLASS MAY BE DIRTY

Clean the scanner glass with a clean, lint-free cloth dampened with water. For more information, see “Cleaning the scanner glass” on page 227.

A

DJUST THE SCAN RESOLUTION

Increase the resolution of the scan for a higher quality output.

C

HECK THE QUALITY OF THE ORIGINAL DOCUMENT

Make sure the quality of the original document is satisfactory.

C

HECK THE DOCUMENT PLACEMENT

Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.

Partial document or photo scans

These are possible solutions. Try one or more of the following:

C

HECK THE DOCUMENT PLACEMENT

Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.

C

HECK THE PAPER SIZE SETTING

Make sure the paper size setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Size setting.

2

Before sending the job to print, specify the correct size setting:

For Windows users, specify the size from Print Properties.

For Macintosh users, specify the size from the Page Setup dialog.

Cannot scan from a computer

These are possible solutions. Try one or more of the following:

C

HECK THE DISPLAY FOR ERROR MESSAGES

Clear any error messages.

C

HECK THE POWER

Make sure the printer is plugged in, the power is on, and Ready appears.

C

HECK THE CABLE CONNECTIONS

Make sure the network or USB cable is securely connected to the computer and the printer.

Troubleshooting

274

Solving fax problems

Caller ID is not shown

Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service.

If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends on whether your country or region supports multiple caller ID patterns. Contact your telecommunications company to determine which pattern or switch setting to use.

Cannot send or receive a fax

These are possible solutions. Try one or more of the following:

E

NABLE THE FAX FUNCTION

For more information, see “Initial fax setup” on page 124.

C

HECK THE DISPLAY FOR ERROR MESSAGES

Clear any error messages.

C

HECK THE POWER

Make sure the printer is plugged in, the power is on, and Ready appears.

C

HECK THE PRINTER CONNECTIONS

Make sure the cable connections for the following hardware are secure, if applicable:

Telephone

Handset

Answering machine

C

HECK THE TELEPHONE WALL JACK

1

Plug a telephone into the wall jack.

2

Listen for a dial tone.

3

If you do not hear a dial tone, then plug a different telephone into the wall jack.

4

If you still do not hear a dial tone, then plug a telephone into a different wall jack.

5

If you hear a dial tone, then connect the printer to that wall jack.

Troubleshooting

275

R

EVIEW THIS DIGITAL PHONE SERVICE CHECKLIST

The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services can be used.

If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN provider.

If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information, contact your DSL provider.

If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the

PBX. If none exists, consider installing an analog telephone line for the fax machine.

C

HECK FOR A DIAL TONE

Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly.

If the telephone line is being used by another device, then wait until the other device is finished before sending a fax.

If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone.

T

EMPORARILY DISCONNECT OTHER EQUIPMENT

To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering machines, computers with modems, or telephone line splitters.

C

HECK FOR JAMS

Clear any jams, and then make sure that Ready appears.

T

EMPORARILY DISABLE

C

ALL

W

AITING

Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting.

V

OICE

M

AIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION

Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice

Mail and the printer to answer calls, you may want to consider adding a second telephone line for the printer.

T

HE PRINTER MEMORY MAY BE FULL

1

Dial the fax number.

2

Scan the original document one page at a time.

Troubleshooting

276

Can send but not receive faxes

These are possible solutions. Try one or more of the following:

C

HECK TO SEE IF THE PAPER TRAY IS EMPTY

Load paper in the tray.

C

HECK THE RING COUNT DELAY SETTINGS

The ring count delay sets the number of times the phone line rings before the printer answers. If you have extension phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then keep the Ring Delay setting at 4.

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

In the Rings to Answer box, enter the number of times you want the phone to ring before answering.

6

Click Submit.

T

HE TONER MAY BE LOW

88 Cartridge low appears when the toner is low.

Can receive but not send faxes

These are possible solutions. Try one or more of the following:

T

HE PRINTER IS NOT IN

F

AX MODE

On the home screen, touch Fax to put the printer in Fax mode.

T

HE DOCUMENT IS NOT LOADED PROPERLY

Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left corner.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

M

AKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY

Check to make sure the shortcut number has been programmed for the number that you want to dial.

As an alternative, dial the telephone number manually.

Troubleshooting

277

Received fax has poor print quality

These are possible solutions. Try one or more of the following:

R

E

-

SEND THE DOCUMENT

Ask the person who sent you the fax to:

Check that the quality of the original document is satisfactory.

Resend the fax. There may have been a problem with the quality of the telephone line connection.

Increase the fax scan resolution, if possible.

T

HE TONER MAY BE LOW

When 88 Cartridge low appears or when you experience faded print, replace the cartridge.

M

AKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH

Decrease the incoming fax transmission speed:

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Click Fax Settings.

4

Click Analog Fax Setup.

5

In the Max Speed box, click on one of the following:

2400

4800

9600

14400

33600

6

Click Submit.

Solving option problems

Option does not operate correctly or quits after it is installed

These are possible solutions. Try one or more of the following:

R

ESET THE PRINTER

Turn the printer off, wait about 10 seconds, and then turn the printer on.

Troubleshooting

278

C

HECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER

1

Turn the printer off.

2

Unplug the printer.

3

Check the connection between the option and the printer.

M

AKE SURE THE OPTION IS INSTALLED CORRECTLY

M

AKE SURE THE OPTION IS SELECTED

From the computer you are printing from, select the option. For more information, see “Updating available options in the printer driver” on page 54.

Drawers

These are possible solutions. Try one or more of the following:

M

AKE SURE THE PAPER IS LOADED CORRECTLY

1

Pull the tray completely out.

2

Check for paper jams or misfeeds.

3

Make sure the guides are aligned against the edges of the paper.

4

Insert the tray.

R

ESET THE PRINTER

Turn the printer off, wait about 10 seconds, and then turn the printer on.

Memory card

Make sure the memory card is securely connected to the printer system board.

Flash memory card

Make sure the flash memory card is securely connected to the printer system board.

Hard disk with adapter

Make sure the hard disk is securely connected to the printer system board.

Troubleshooting

279

Internal Solutions Port

If the Internal Solutions Port (ISP) does not operate correctly, then these are possible solutions. Try one or more of the following:

C

HECK THE

ISP

CONNECTIONS

Make sure the ISP is securely attached to the printer system board.

Make sure the cable is securely connected to the correct connector.

C

HECK THE CABLE

Make sure you are using the correct cable and that it is securely connected.

M

AKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY

For information about installing software for network printing, see the Networking Guide on the Software and

Documentation CD

Solving paper feed problems

Paper frequently jams

These are possible solutions. Try one or more of the following:

C

HECK THE PAPER

Use recommended paper and specialty media. For more information, see the chapter about paper and specialty media guidelines.

M

AKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY

Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder.

C

HECK THE PAPER GUIDES

Move the guides in the tray to the correct positions for the paper size loaded.

T

HE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY

Load paper from a fresh package.

Store paper in its original wrapper until you use it.

Troubleshooting

280

Paper trays

These are possible solutions. Try one or more of the following:

M

AKE SURE THE PAPER IS LOADED CORRECTLY

1

Open the paper tray.

2

Check for paper jams or misfeeds.

3

Make sure paper guides are aligned against the edges of the paper.

4

Make sure the paper tray closes properly.

R

ESET THE PRINTER

Turn the printer off, wait about 10 seconds, and then turn the printer on.

M

AKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY

Paper jam message remains after jam is cleared

C

HECK THE PAPER PATH

The paper path is not clear. Clear jammed paper from the entire paper path, and then touch Continue.

Page that jammed does not reprint after you clear the jam

T

URN ON

J

AM

R

ECOVERY

In the Setup menu, Jam Recovery is set to Off. Set Jam Recovery to Auto or On:

1

Make sure the printer is on and Ready appears.

2

On the home screen, touch .

3

Touch Settings.

4

Touch General Settings.

5

Touch the down arrow until Print Recovery appears.

6

Touch Print Recovery.

7

Touch the right arrow next to Jam Recovery until On or Auto appears.

8

Touch Submit.

9

Touch .

Troubleshooting

281

Solving print quality problems

The information in the following topics may help you solve print quality problems. If these suggestions still do not correct the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement.

Isolating print quality problems

To help isolate print quality problems, print the print quality test pages:

1

Turn the printer off.

2

Load Letter- or A4-size paper in the tray.

3

Hold down and while turning the printer on.

4

Release the buttons when the screen with the progress bar appears.

The printer performs a power-on sequence, and then the Configuration menu appears.

5

Touch the down arrow until Print Quality Pages appears.

6

Touch Print Quality Pages.

The print quality test pages print.

7

Touch Back.

8

Touch Exit Configuration.

Blank pages

These are possible solutions. Try one or more of the following:

P

ACKING MATERIAL MAY BE ON THE TONER CARTRIDGE

Remove the toner cartridge and make sure the packing material is properly removed. Reinstall the toner cartridge.

T

HE TONER MAY BE LOW

When 88 Cartridge Low appears, order a new toner cartridge.

If the problem continues, the printer may need to be serviced. For more information, contact Customer Support.

Troubleshooting

282

Characters have jagged or uneven edges

These are possible solutions. Try one or more of the following:

C

HECK THE PRINT QUALITY SETTINGS

Change the Print Resolution setting in the Quality menu to 600 dpi, 1200 Image Q, 1200 dpi, or 2400 Image Q.

Enable Enhance Fine Lines in the Quality menu.

M

AKE SURE DOWNLOADED FONTS ARE SUPPORTED

If you are using downloaded fonts, then verify that the fonts are supported by the printer, the host computer, and the software program.

Clipped images

Try one or more of the following:

C

HECK THE GUIDES

Move the width and length guides in the tray to the correct positions for the paper size loaded.

C

HECK THE PAPER SIZE SETTING

Make sure the paper size setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Size setting.

2

Before sending the job to print, specify the correct size setting:

For Windows users, specify the size from Print Properties.

For Macintosh users, specify the size from the Page Setup dialog.

Ghost images

Troubleshooting

283

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

Gray background

C

HECK THE

T

ONER

D

ARKNESS SETTING

Select a lighter Toner Darkness setting:

From the printer control panel Quality menu, change the setting.

For Windows users, change the setting from Print Properties.

For Macintosh users, change the setting from the Print dialog.

Incorrect margins

These are possible solutions. Try one or more of the following:

C

HECK THE PAPER GUIDES

Move the guides in the tray to the correct positions for the paper size loaded.

Troubleshooting

284

C

HECK THE PAPER SIZE SETTING

Make sure the paper size setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Size setting.

2

Before sending the job to print, specify the correct size setting:

For Windows users, specify the size from Print Properties.

For Macintosh users, specify the size from the Page Setup dialog.

Paper curl

These are possible solutions. Try one or more of the following:

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

T

HE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY

Load paper from a fresh package.

Store paper in its original wrapper until you use it.

Print irregularities

These are possible solutions. Try one or more of the following:

T

HE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY

Load paper from a fresh package.

Store paper in its original wrapper until you use it.

Troubleshooting

285

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

C

HECK THE PAPER

Avoid textured paper with rough finishes.

T

HE TONER MAY BE LOW

When 88 Cartridge Low appears or when the print becomes faded, replace the toner cartridge.

T

HE FUSER MAY BE WORN OR DEFECTIVE

Replace the fuser.

Skewed print

These are possible solutions. Try one or more of the following:

C

HECK THE PAPER GUIDES

Move the guides in the tray to the correct positions for the paper size loaded.

C

HECK THE PAPER

Make sure you are using paper that meets the printer specifications.

Solid black or white streaks appear on transparencies or paper

These are possible solutions. Try one or more of the following:

E

NSURE THAT THE FILL PATTERN IS CORRECT

If the fill pattern is incorrect, choose a different fill pattern from your software program.

Troubleshooting

286

C

HECK THE PAPER TYPE

Try a different type of paper.

Use only the recommended transparencies.

Ensure that the Paper Type setting matches what is loaded in the tray or feeder.

Ensure that the Paper Texture setting is correct for the type of paper or specialty media loaded in the tray or feeder.

E

NSURE THAT THE TONER IS DISTRIBUTED EVENLY WITHIN THE TONER CARTRIDGE

Remove the toner cartridge and shake it from side to side to redistribute the toner, and then reinstall it.

T

HE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER

Replace the used toner cartridge with a new one.

Print is too light

These are possible solutions. Try one or more of the following:

C

HECK THE DARKNESS

,

BRIGHTNESS

,

AND CONTRAST SETTINGS

The Toner Darkness setting is too light, the Brightness setting is too light, or the Contrast setting is too low.

Change these settings from the printer control panel Quality menu.

For Windows users, change these settings from Print Properties.

For Macintosh users, change these settings from the Print dialog and pop-up menus.

T

HE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY

Load paper from a fresh package.

Store paper in its original wrapper until you use it.

C

HECK THE PAPER

Avoid textured paper with rough finishes.

Troubleshooting

287

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

T

HE TONER IS LOW

When 88 Cartridge Low appears, order a new toner cartridge.

T

HE TONER CARTRIDGE MAY BE DEFECTIVE

Replace the toner cartridge.

Print is too dark

These are possible solutions. Try one or more of the following:

C

HECK THE DARKNESS

,

BRIGHTNESS

,

AND CONTRAST SETTINGS

The Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high.

Change these settings from the printer control panel Quality menu.

For Windows users, change these settings from Print Properties.

For Macintosh users, change these settings from the Print dialog and pop-up menus.

T

HE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY

Load paper from a fresh package.

Store paper in its original wrapper until you use it.

C

HECK THE PAPER

Avoid textured paper with rough finishes.

Troubleshooting

288

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

T

HE TONER CARTRIDGE MAY BE DEFECTIVE

Replace the toner cartridge.

Solid color pages

These are possible solutions. Try one or more of the following:

M

AKE SURE THE TONER CARTRIDGE IS PROPERLY INSTALLED

Remove the toner cartridge and shake it from side to side to redistribute the toner, and then reinstall it.

T

HE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER

Replace the used toner cartridge with a new one. If the problem continues, the printer may need to be serviced.

For more information, contact Customer Support.

Streaked vertical lines

These are possible solutions. Try one or more of the following:

Troubleshooting

289

T

HE TONER IS SMEARED

Select another tray or feeder to feed paper for the job:

From the printer control panel Paper Menu, select the Default Source.

For Windows users, select the paper source from Print Properties.

For Macintosh users, select the paper source from the Print dialog and pop-up menus.

T

HE TONER CARTRIDGE IS DEFECTIVE

Replace the toner cartridge.

T

HE PAPER PATH MAY NOT BE CLEAR

Check the paper path around the toner cartridge.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Clear any paper you see.

T

HERE IS TONER IN THE PAPER PATH

Contact Customer Support.

Streaked horizontal lines

These are possible solutions. Try one or more of the following:

T

HE TONER IS SMEARED

Select another tray or feeder to feed the paper for the job:

From the printer control panel Paper Menu, select the Default Source.

For Windows users, select the paper source from Print Properties.

For Macintosh users, select the paper source from the Print dialog and pop-up menus.

T

HE TONER CARTRIDGE MAY BE DEFECTIVE

Replace the toner cartridge.

Troubleshooting

290

T

HE PAPER PATH MAY NOT BE CLEAR

Check the paper path around the toner cartridge.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Clear any paper you see.

T

HERE IS TONER IN THE PAPER PATH

Contact Customer Support.

Toner fog or background shading appears on the page

These are possible solutions. Try one or more of the following:

T

HE TONER CARTRIDGE MAY BE DEFECTIVE

Replace the toner cartridge.

T

HE CHARGE ROLLS MAY BE DEFECTIVE

Replace the charge rolls.

T

HERE IS TONER IN THE PAPER PATH

Contact Customer Support.

Toner rubs off

These are possible solutions. Try one or more of the following:

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

Troubleshooting

291

C

HECK THE

P

APER

T

EXTURE SETTING

From the printer control panel Paper menu, make sure the Paper Texture setting matches the paper loaded in the tray.

Toner specks

These are possible solutions. Try one or more of the following:

T

HE TONER CARTRIDGE MAY BE DEFECTIVE

Replace the toner cartridge.

T

HERE IS TONER IN THE PAPER PATH

Contact Customer Support.

Transparency print quality is poor

Try one or more of the following:

C

HECK THE TRANSPARENCIES

Use only transparencies that meet the printer specifications.

C

HECK THE PAPER TYPE SETTING

Make sure the paper type setting matches the paper loaded in the tray:

1

From the printer control panel Paper menu, check the Paper Type setting.

2

Before sending the job to print, specify the correct type setting:

For Windows users, specify the type from Print Properties.

For Macintosh users, specify the type from the Print dialog.

Troubleshooting

292

Uneven print density

Example Cause

Toner cartridge is worn or defective.

Photoconductor is worn or defective.

Solution

Replace the toner cartridge.

Replace the photoconductor.

Embedded Web Server does not open

These are possible solutions. Try one or more of the following:

C

HECK THE NETWORK CONNECTIONS

Make sure the printer and computer are turned on and connected to the same network.

C

HECK THE NETWORK SETTINGS

Depending on the network settings, you may need to type https:// instead of http:// before the printer IP address to access the Embedded Web Server. For more information, see your system administrator.

Contacting Technical Support

When you call Technical Support, describe the problem you are experiencing, the message on the display, and the troubleshooting steps you have already taken to find a solution.

You need to know your printer model type and the Service Tag number or Express Service Code. For more information, see the label on the inside top front cover of the printer. The Service Tag number is also listed on the menu settings page.

For additional technical support, check the Dell Support Web site at support.dell.com.

Troubleshooting

293

Appendix

Dell Technical Support Policy

Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the Operating System, application software and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell Support. Additional technical support options may be available for purchase.

Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration (CFI/DellPlus).

Contacting Dell

You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

You can contact Dell electronically using the following addresses:

World Wide Web

www.dell.com/

www.dell.com/ap/ (Asian/Pacific countries only)

www.dell.com/jp/ (Japan only)

www.euro.dell.com (Europe only)

www.dell.com/la/ (Latin American and Caribbean countries)

www.dell.ca (Canada only)

Anonymous file transfer protocol (FTP)

ftp.dell.com

Log in as user: anonymous, and use your email address as your password.

Electronic Support Service

[email protected]

[email protected]

[email protected] (Latin America and Caribbean countries only)

[email protected] (Asian/Pacific countries only)

support.jp.dell.com (Japan only)

support.euro.dell.com (Europe only)

Electronic Quote Service

[email protected] (Asian/Pacific countries only)

[email protected] (Canada only)

Appendix

294

Warranty and Return Policy

Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices. For information about the Dell warranty for your printer, refer to the

Product Information Guide.

Appendix

295

Index

Numerics

1565 Emulation error, load

emulation option 264

290-295.yy scanner jam 265

293 Replace all originals if restarting

job 265

293.02 Flatbed Cover Open 266

294 ADF Jam 266

30.yy Invalid refill, change

cartridge 259

31.yy Replace defective or missing

cartridge 260

32.yy Cartridge part number

unsupported by device 260

34 Short paper 260

35 Insufficient memory to support

Resource Save feature 260

37 Insufficient memory to collate

job 260

37 Insufficient memory, some Held

Jobs were deleted 260

37 Insufficient memory, some held

jobs will not be restored 257

38 Memory full 261

39 Complex page, some data may

not have printed 261

50 PPDS font error 261

51 Defective flash detected 261

52 Not enough free space in flash

memory for resources 261

54 Network <x> software error 262

54 Standard network software

error 262

55 Unsupported option in slot 262

550-sheet drawer

installing 50

56 Parallel port <x> disabled 262

56 Serial port <x> disabled 262

56 Standard USB port disabled 263

56 USB port <x> disabled 263

57 Configuration change, held jobs

were not restored 257

58 Too many flash options

installed 263

58 Too many trays attached 263

59 Incompatible tray <x> 263

61 Remove defective disk 264

62 Disk full 264

63 Unformatted disk 264

80 Routine maintenance

needed 264

84 PC Kit life warning 264

84 Replace PC Kit 264

840.01 Scanner Disabled 266

840.02 Scanner Auto Disabled 266

88 Cartridge low 264

Symbols

“scan to computer” screen

options 154, 155

A

Active NIC menu 165

address book, fax

using 140

ADF

copying using 104

ADF separator rollers, cleaning 228

AppleTalk menu 170

attaching cables 51

B

brightness, adjusting 72

buttons, home screen 24

buttons, printer control panel 23

buttons, touch screen 25

C

cables

Ethernet 51

USB 51

calling Technical Support 293

canceling a job

from Macintosh 102

from the printer control

panel 102 from Windows 102

card stock

loading 80

tips 97

Change <input src> to <Custom

String> 255

Change <input src> to <Custom

Type Name> 254

Change <input src> to <size> 255

Index

296

Change <input src> to <type>

<size> 255

Check tray <x> connection 255

checking an unresponsive

printer 254

checking an unresponsive

scanner 273

checking device status

on Embedded Web Server 238

cleaning

ADF separator rollers 228

exterior of the printer 227 scanner glass 227

Close door or insert cartridge 256

Close front door 256

collating copies 109

color documents

e-mailing 121

Confidential print jobs 98

printing from Macintosh

computer 99

printing from Windows 98

Confidential Print menu 178

configuration information

wireless network 55

configurations

printer 18

Configure MP menu 157

configuring

port settings 65

configuring the e-mail

settings 118

connecting the printer to

answering machine 128

computer modem 134

distinctive ring service 127

regional adapters 130

telephone 128

conservation settings

brightness, adjusting 72

Eco-Mode 70

Power Saver 71

Quiet Mode 73

standard exit bin lighting 72

conserving supplies 69

contacting Technical Support 293

control panel, printer 23

copy quality

adjusting 109

improving 116

copy screen

options 113, 114

Copy Settings menu 186

copy troubleshooting

copier does not respond 270

partial document or photo

copies 272

poor copy quality 271

poor scanned image quality 273

scanner unit does not close 270

copying adding a date and time

stamp 112 adding an overlay message 112

adjusting quality 109

canceling a copy job 113

collating copies 109

custom job (job build) 111

document containing mixed

paper sizes 107

enlarging 108

from one size to another 106

improving copy quality 116

making transparencies 105

multiple pages on one sheet 110

on both sides of the paper

(duplexing) 107

pausing a print job to make

copies 111

photos 105

placing separator sheets between

copies 110

quick copy 104

reducing 108

selecting a tray 107

to letterhead 106

using the ADF 104

using the scanner glass

(flatbed) 105

Custom Names menu 162

custom paper type

assigning 86

Custom Scan Sizes menu 162

Custom Type <x>

changing name 86

Custom Types menu 162

D

date and time

setting 136

Default Source menu 157

directory list, printing 101

Disk corrupted 256

display troubleshooting

display is blank 254

display shows only

diamonds 254

display, printer control panel 23

adjusting brightness 72

distinctive ring service

connecting to 127

documents, printing

from Macintosh 95 from Windows 95

Driver Profiler 93

duplexing

copy jobs 107

fax jobs, incoming 142

print jobs 95

E

Eco-Mode setting 70

Embedded Web Server 238

does not open 293

setting up e-mail alerts 238

enlarging a copy 108

envelopes

loading 80

tips 96

environmental settings

brightness, adjusting 72

Eco-Mode 70

Power Saver 71

Quiet Mode 73

standard exit bin lighting 72

Ethernet networking

Macintosh 62

Windows 62

Ethernet port 51

exterior of the printer

cleaning 227

e-mail

canceling 121

enabling 117

notice of low supply level 238 notice of paper jam 238 notice of paper needed 238

notice that different paper is

needed 238

e-mail function

setting up 118

e-mail screen

advanced options 123

options 122, 123

E-mail Settings menu 202

e-mailing

adding message line 120 adding subject line 120

changing output file type 121 color documents 121

configuring the e-mail

settings 118

creating shortcuts using the

Embedded Web Server 118

creating shortcuts using the touch

screen 119

e-mail setup 117

setting up e-mail function 118

using shortcut numbers 119

using the address book 120

using the touch screen 119

F

factory defaults, restoring

printer control panel menus 239

fax card

installing 47

fax connection connecting the printer to the wall

jack 126 connecting to a DSL line 126

connecting to a PBX or ISDN 127

fax connections

answering machine 128

computer modem 134

distinctive ring service 127

regional adapters 130

telephone 128

Fax failed 261

Fax memory full 256

Fax Mode (Analog Fax Setup)

menu 192

Fax Mode (Fax Server Setup)

menu 201

Fax partition inoperative. Contact

system administrator. 257

fax quality, improving 145

fax screen

advanced options 144

Index

297

options 143, 144

Fax server 'To Format' not set up.

Contact system administrator. 257

fax troubleshooting

blocking junk faxes 142

caller ID is not shown 275

can receive but not send

faxes 277

can send but not receive

faxes 277

cannot send or receive a fax 275

received fax has poor print

quality 278

faxing

canceling a fax job 143

changing resolution 141

choosing a fax connection 125

creating shortcuts using the

Embedded Web Server 138, 139

creating shortcuts using the touch

screen 139

enabling 135

fax setup 124, 135, 136

forwarding faxes 146

holding faxes 145 improving fax quality 145

making a fax lighter or

darker 141

printing on both sides

(duplexing) 142

sending a fax at a scheduled

time 141

sending using the computer 137

sending using the printer control

panel 137

setting the date and time 136

turning daylight saving time on or

off 136

using shortcuts 140 using the address book 140

viewing a fax log 142

fiber optic

network setup 62

finding

information 17 publications 17

Web site 17

Finishing menu 216

firmware card

installing 34

flash drive 100

Flash Drive menu 210

flash memory card

installing 34

troubleshooting 279

font sample list

printing 101

forwarding faxes 146

FTP

address book 148

FTP quality, improving 151

FTP screen

advanced options 150

options 149, 150

FTP Settings menu 207

G

green settings

brightness, adjusting 72

Eco-Mode 70

Power Saver 71

Quiet Mode 73

standard exit bin lighting 72

guidelines

letterhead 96 transparencies 96

H

hard disk with adapter

troubleshooting 279

held jobs 98

printing from Macintosh

computer 99

printing from Windows 98

Help menu 226

holding faxes 145

home screen

buttons 24

how to set up the printer 55

HTML menu 225

I

Image menu 226

information, finding 17

installation

wireless network 56, 59

installing

options in driver 54

printer software 53

installing printer software

adding options 54

Internal Solutions Port

installing 36

Index

298

troubleshooting 280

Internal Solutions Port, network

changing port settings 65

IPv6 menu 169

J

jams

accessing 240

avoiding 76

understanding messages 240

jams, clearing

200-201 241

202 243

231 244

233 246

234 246

235 247

240–249 247

250 248

251 249

290–294 250

L

labels, paper

tips 97

letterhead

copying to 106

loading 80

tips on using 96

light

standard exit bin 72

light, indicator 23

linking trays 85

Load <input src> with <Custom

String> 258

Load <input src> with <Custom

Type Name> 257

Load <input src> with <size> 258

Load <input src> with <type>

<size> 258

Load Manual Feeder with <Custom

String> 258

Load Manual Feeder with <Custom

Type Name> 258

Load Manual Feeder with

<size> 259

Load Manual Feeder with <type>

<size> 259

loading

multipurpose feeder 80

trays 76

M

Macintosh

wireless network installation 59

memory card

installing 32

troubleshooting 279

Memory full, cannot print

faxes 256

menu settings page

printing 52

menus

Active NIC 165

AppleTalk 170

Confidential Print 178

Configure MP 157

Copy Settings 186

Custom Names 162

Custom Scan Sizes 162

Custom Types 162

Default Source 157

diagram of 156

E-mail Settings 202

Fax Mode (Analog Fax Setup) 192

Fax Mode (Fax Server Setup) 201

Finishing 216

Flash Drive 210

FTP Settings 207

Help 226

HTML 225

Image 226

IPv6 169

Miscellaneous 178

NetWare 170

Network <x> 165

Network Card 167

Paper Loading 161

Paper Size/Type 157

Paper Texture 158

Paper Weight 159

Parallel menu 172

PCL Emul 221

PDF 220

PostScript 220

PPDS 223

Quality 218

Reports 163, 166

Security Audit Log 179

Serial <x> 174

Set Date/Time 179

Settings 180

Setup 215

SMTP Setup menu 177

Standard Network 165

Standard USB 171

Substitute Size 157

TCP/IP 167

Universal Setup 163

Utilities 219

Wireless 169

XPS 220

Miscellaneous menu 178

moving the printer 236

multiple pages on one sheet 110

multipurpose feeder

loading 80

N

NetWare menu 170

Network <x> menu 165

Network Card menu 167

network setup page 53

No analog phone line connected to

modem, fax is disabled. 256

noise

reducing 73

O

options

550-sheet drawer 50

fax card 29, 47 firmware card 29, 34

flash memory card 34

internal 29

Internal Solutions Port 29, 36 memory card 29, 32 networking 29 ports 29 printer hard disk 29, 43

options, touch-screen

copy 113, 114

e-mail 122, 123

fax 143, 144

FTP 149, 150

scan to computer 154, 155

ordering supplies printer attached to a

network 231

printer locally attached to a

computer 231

output file type

changing 121

P

paper

characteristics 87

letterhead 88

loading, multipurpose feeder 80

preprinted forms 88

recycled 69

selecting 88

selecting weight 159

setting size 75 setting type 75

storing 89

unacceptable 88

Universal Paper Size 163

Universal size setting 75

paper capacities

trays 91

paper capacity

multipurpose feeder 91

Paper Change: Load Tray<x>

<paper type> 265

paper feed troubleshooting message remains after jam is

cleared 281

paper jams

accessing jam areas 240

avoiding 76

paper jams, clearing

200-201 241

231 244

233 246

234 246

235 247

240–249 247

250 248

251 249

290–294 250

Paper Loading menu 161

Paper Size/Type menu 157

paper sizes

supported by the printer 89

Paper Texture menu 158

paper type

custom 86

paper types

duplex support 91 supported by printer 91 where to load 91

Paper Weight menu 159

Parallel menu 172

Index

299

pausing the current print job

to make copies 111

PCL Emul menu 221

PDF menu 220

photoconductor kit

replacing 233

photos

copying 105

port settings

configuring 65

PostScript menu 220

Power Saver

adjusting 71

PPDS menu 223

print job

canceling from Macintosh 102 canceling from Windows 102

print quality

cleaning the scanner glass 227

print quality test pages,

printing 101

print quality troubleshooting

blank pages 282

characters have jagged

edges 283 clipped images 283 ghost images 283

gray background 284

poor transparency quality 292

print irregularities 285

print is too dark 288

print is too light 287

print quality test pages 282

skewed print 286 solid black streaks 286

solid color pages 289

solid white streaks 286

streaked horizontal lines 290

streaked vertical lines 289

toner fog or background

shading 291 toner rubs off 291

toner specks 292

uneven print density 293

print troubleshooting

held jobs do not print 268

incorrect characters print 269

incorrect margins 284

jammed page does not

reprint 281

job prints from wrong tray 269 job prints on wrong paper 269

job takes longer than

expected 268

jobs do not print 267

Large jobs do not collate 269

multiple-language PDFs do not

print 267

paper curl 285

paper frequently jams 280

tray linking does not work 269

unexpected page breaks

occur 270

printer

configurations 18

minimum clearances 20

models 18

moving 236

selecting a location 20

shipping 237

printer alert utility 93

printer control panel 23

factory defaults, restoring 239

printer hard disk

installing 43

printer messages

1565 Emulation error, load

emulation option 264

290-295.yy scanner jam 265

293 Replace all originals if

restarting job 265

293.02 Flatbed Cover Open 266

294 ADF Jam 266

30.yy Invalid refill, change

cartridge 259

31.yy Replace defective or missing

cartridge 260

32.yy Cartridge part number

unsupported by device 260

34 Short paper 260

35 Insufficient memory to support

Resource Save feature 260

37 Insufficient memory to collate

job 260

37 Insufficient memory, some Held

Jobs were deleted 260

37 Insufficient memory, some held

jobs will not be restored 257

38 Memory full 261

39 Complex page, some data may

not have printed 261

50 PPDS font error 261

51 Defective flash detected 261

52 Not enough free space in flash

memory for resources 261

54 Network <x> software

error 262

54 Standard network software

error 262

55 Unsupported option in

slot 262

56 Parallel port <x> disabled 262

56 Serial port <x> disabled 262

56 Standard USB port

disabled 263

56 USB port <x> disabled 263

57 Configuration change, held

jobs were not restored 257

58 Too many flash options

installed 263

58 Too many trays attached 263

59 Incompatible tray <x> 263

61 Remove defective disk 264

62 Disk full 264

63 Unformatted disk 264

80 Routine maintenance

needed 264

84 PC Kit life warning 264

84 Replace PC Kit 264

840.01 Scanner Disabled 266

840.02 Scanner Auto

Disabled 266

88 Cartridge low 264

Change <input src> to <Custom

String> 255

Change <input src> to <Custom

Type Name> 254

Change <input src> to

<size> 255

Change <input src> to <type>

<size> 255

Check tray <x> connection 255

Close door or insert cartridge 256

Close front door 256

Disk corrupted 256

Fax failed 261

Fax memory full 256

Fax partition inoperative. Contact

system administrator. 257

Fax server 'To Format' not set up.

Contact system

administrator. 257

Load <input src> with <Custom

String> 258

Index

300

Load <input src> with <Custom

Type Name> 257

Load <input src> with <size> 258

Load <input src> with <type>

<size> 258

Load Manual Feeder with

<Custom String> 258

Load Manual Feeder with

<Custom Type Name> 258

Load Manual Feeder with

<size> 259

Load Manual Feeder with <type>

<size> 259

Memory full, cannot print

faxes 256

No analog phone line connected

to modem, fax is disabled. 256

Paper Change: Load Tray<x>

<paper type> 265

Remove paper from standard

output bin 259

Replace all originals if restarting

job. 265

Restore Held Jobs? 259

Scan Document Too Long 265

Scanner ADF Cover Open 265

SMTP server not set up. Contact

system administrator. 256

Some held jobs were not

restored 257

Unsupported disk 259

Unsupported USB device, please

remove 259

Unsupported USB hub, please

remove 259

printer options troubleshooting

drawers 279 flash memory card 279 hard disk with adapter 279

Internal Solutions Port 280

memory card 279

option not working 278

paper trays 281

printer problems, solving

basic 254

printing

directory list 101 font sample list 101

from flash drive 100

from Macintosh 95 from Windows 95

installing printer software 53

menu settings page 52

network setup page 53

print quality test pages 101

two-sided (duplex) 95

printing confidential and other held jobs

from Macintosh computer 99

from Windows 98

publications, finding 17

Q

Quality menu 218

Quiet Mode 73

R

recycled paper

using 69

recycling

Dell products 236

reducing a copy 108

registration

scanner 229

Remove paper from standard

output bin 259

Repeat print jobs 98

printing from Macintosh

computer 99

printing from Windows 98

Replace all originals if restarting

job. 265

replacing

photoconductor kit 233

toner cartridge 231

reports

viewing 239

Reports menu 163, 166

Reserve print jobs 98

printing from Macintosh

computer 99

printing from Windows 98

resolution, fax

changing 141

Restore Held Jobs? 259

S

safety information 15, 16

Scan Document Too Long 265

Scan Profile options 153, 154, 155

scan quality, improving 155

scan to a computer

options 153, 154, 155

Index

301

scan troubleshooting cannot scan from a

computer 274

partial document or photo

scans 274

scan was not successful 273

scanner unit does not close 270

scanning takes too long or freezes

the computer 273

scanner

Automatic Document Feeder

(ADF) 22

functions 21

registration 229

scanner glass 22

Scanner ADF Cover Open 265

scanner glass

cleaning 227

scanner glass (flatbed)

copying using 105

scanning to a computer 152

improving scan quality 155

scanning to a flash drive 153

scanning to an FTP address creating shortcuts using the

computer 148

creating shortcuts using the touch

screen 148

improving FTP quality 151

using shortcut numbers 147

using the address book 148

using the keypad 147

Security Audit Log menu 179

Serial <x> menu 174

serial port 67

serial printing

setting up 67

Set Date/Time menu 179

setting

paper size 75 paper type 75

TCP/IP address 167

Universal Paper Size 75

setting up

serial printing 67

setting up the printer on a wired network

(Macintosh) 62

on a wired network

(Windows) 62

Settings menu 180

Setup menu 215

shipping the printer 237

shortcuts, creating

e-mail 118, 119

fax destination 138, 139

FTP destination 148

SMTP server not set up. Contact

system administrator. 256

SMTP Setup menu 177

software

Driver Profiler 93 printer alert utility 93

Status Monitor Center 93

Some held jobs were not

restored 257

standard exit bin

light 72

Standard Network menu 165

Standard USB menu 171

Status Monitor Center 93

status of supplies, checking 230

steps

setting up printer 55

storing

paper 89

supplies 230

subject and message information

adding to e-mail 120

Substitute Size menu 157

supplies

conserving 69

status of 230 storing 230

system board

accessing 30

T

TCP/IP menu 167

tips

card stock 97

envelopes 96

labels, paper 97

letterhead 96

toner cartridge

replacing 231

touch screen

buttons 25

transparencies

loading 80

making 105

tips on using 96

tray linking 86 tray unlinking 86

trays

linking 85, 86

loading 76

unlinking 85, 86

troubleshooting checking an unresponsive

printer 254

checking an unresponsive

scanner 273

contacting Technical

Support 293

solving basic printer

problems 254

troubleshooting, copy

copier does not respond 270

partial document or photo

copies 272

poor copy quality 271

poor scanned image quality 273

scanner unit does not close 270

troubleshooting, display

display is blank 254

display shows only

diamonds 254

troubleshooting, fax

blocking junk faxes 142

caller ID is not shown 275

can receive but not send

faxes 277

can send but not receive

faxes 277

cannot send or receive a fax 275

received fax has poor print

quality 278

troubleshooting, paper feed message remains after jam is

cleared 281

troubleshooting, print

held jobs do not print 268

incorrect characters print 269

incorrect margins 284

jammed page does not

reprint 281

job prints from wrong tray 269 job prints on wrong paper 269

job takes longer than

expected 268

jobs do not print 267

Large jobs do not collate 269

multiple-language PDFs do not

print 267

paper curl 285

Index

302

paper frequently jams 280

tray linking does not work 269

unexpected page breaks

occur 270

troubleshooting, print quality

blank pages 282

characters have jagged

edges 283 clipped images 283 ghost images 283

gray background 284

poor transparency quality 292

print irregularities 285

print is too dark 288

print is too light 287

print quality test pages 282

skewed print 286 solid black streaks 286

solid color pages 289

solid white streaks 286

streaked horizontal lines 290

streaked vertical lines 289

toner fog or background

shading 291 toner rubs off 291

toner specks 292

uneven print density 293

troubleshooting, printer options

drawers 279 flash memory card 279 hard disk with adapter 279

Internal Solutions Port 280

memory card 279

option not working 278

paper trays 281

troubleshooting, scan cannot scan from a

computer 274

partial document or photo

scans 274

scan was not successful 273

scanner unit does not close 270

scanning takes too long or freezes

the computer 273

U

Universal Paper Size

setting 75

Universal Setup menu 163

unlinking trays 85

Unsupported disk 259

Unsupported USB device, please

remove 259

Unsupported USB hub, please

remove 259

USB port 51

Utilities menu 219

V

Verify print jobs 98

printing from Macintosh

computer 99

printing from Windows 98

viewing

reports 239

W

Web site

finding 17

Windows

wireless network installation 56

wired network setup

using Windows 62

wired networking

using Macintosh 62

Wireless menu 169

wireless network

configuration information 55

installation, using Macintosh 59

installation, using Windows 56

X

XPS menu 220

Index

303

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Key Features

  • Business Laser Mono printing
  • 1200 x 1200 DPI
  • Printing colours: Black
  • A4 38 ppm
  • Mono copying Colour scanning Mono faxing
  • USB port Ethernet LAN
  • Internal memory: 128 MB 500 MHz
  • 22.7 kg

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