Siemens Multi Address Appearance (MAA) On OpenStage User guide

Documentation
HiPath 500, HiPath 3000, HiPath 5000
OpenStage 60 T/80 T
OpenStage Key Module
User Guide
Communication for the open minded
Siemens Enterprise Communications
www.siemens-enterprise.com
Important information
Important information
For safety reasons, the telephone should only be supplied with power:
• using the original power supply unit.
Part number: L30250-F600-C14x (x: 1=EU, 2=UK,
3=US).
Q
Never open the telephone or a key module. Should you
encounter any problems, contact the responsible service personnel.
Use only original Siemens accessories. The use of
other accessories may be hazardous and will render the
warranty, extended manufacturer’s liability and the CE
marking invalid.
Trademarks
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the local
authorities.
Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment
and human health. It is a prerequisite for reuse and recycling
of used electrical and electronic equipment.
For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative.
The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC.
Countries outside the European Union may impose other regulations regarding the disposal of electrical and electronic
equipment.
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Important information
Location of the telephone
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•
•
•
•
The telephone should be operated in a controlled environment with an
ambient temperature between 5°C and 40°C.
To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.
Do not install the telephone in a room where large quantities of dust
accumulate; this can considerably reduce the service life of the telephone.
Do not expose the telephone to direct sunlight or any other source of
heat, as this is liable to damage the electronic components and the
plastic casing.
Do not operate the telephone in damp environments such as
bathrooms.
Software update
During a software update, the phone must not be disconnected
from the power supply unit or the phone line.
An update action is indicated by messages on the display and/or by
flashing LEDs.
Product Support on the Internet
Information and support for our products can be found on the Internet:
http://www.siemens-enterprise.com/.
Technical notes, current information about firmware updates, frequently
asked questions and lots more can be found on the Internet at:
http://wiki.siemens-enterprise.com/.
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Contents
Contents
Important information . . . . . . . . . . . . . . . . . . . . . . . . . .2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Product Support on the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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General information. . . . . . . . . . . . . . . . . . . . . . . . . . .11
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . .
Multi-line telephone, executive/secretary functions . . . . . . . . . . . . . . .
Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
11
12
12
12
13
13
Getting to know your OpenStage phone . . . . . . . . .14
The user interface of your OpenStage 60 T/80 T . . . . . . . . . . . . . . . . .
Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . .
OpenStage Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Keys and controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Audio controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mode keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TouchGuide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Graphic display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context-dependent displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephony dialogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pop-up window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Application tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents
Applications available on your OpenStage phone 32
Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephony interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phonebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
LDAP directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Settings – Service Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Settings – telephone user menu . . . . . . . . . . . . . . . . . . . . . . . . . . .
Settings – administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call via the loudspeaker (speakerphone mode) . . . . . .
Accepting a call via the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Open listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
En-bloc dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing with the headset connected . . . . . . . . . . . . . . . . . . . . . . . .
Dialing with DDS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Rejecting a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . .
Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . .
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Contents
Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .55
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a call via the headset . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call for another phone . . . . . . . . . . . . . . . . . . . . . . . . .
Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering calls from the entrance telephone
and opening the door. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a call from an answering machine . . . . . . . . . . . . . . . . .
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redialing from a call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a system phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making calls using system speed-dial numbers . . . . . . . . . . . . . . .
Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Talking to your colleague with a speaker call. . . . . . . . . . . . . . . . . .
Talking to your colleague with discreet calling (not for HiPath 500)
Automatic connection setup/hotline . . . . . . . . . . . . . . . . . . . . . . . .
Reserving a trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assigning a station number (not for U.S.) . . . . . . . . . . . . . . . . . . . .
Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preventing and allowing a second call (call waiting) . . . . . . . . . . . .
Activating/deactivating the camp-on tone . . . . . . . . . . . . . . . . . . . .
Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing an external call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating tone dialing/DTMF suffix-dialing . . . . . . . . . . . . . . . . . . .
Recording a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a call after a speaker call announcement in a group . .
Sending a trunk flash (not for HiPath 500) . . . . . . . . . . . . . . . . . . . .
If you cannot reach a destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Busy override – joining a call in progress . . . . . . . . . . . . . . . . . . . . .
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Active call forwarding indication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of call forwarding types. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing call forwarding instructions . . . . . . . . . . . . . . . . . . . . . . . . .
Editing forwarding destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding express activation for "all calls" . . . . . . . . . . . . . . . . . . .
Activating call forwarding via the Program/Service menu . . . . . . . . . .
Configuration via the Program/Service menu . . . . . . . . . . . . . . . . .
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Contents
Deactivating call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using system forwarding instructions. . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding no reply (CFNR). . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding in the carrier network and
forwarding multiple subscriber numbers (MSN) (not for U.S.) . . . .
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85
86
Programming sensor keys . . . . . . . . . . . . . . . . . . . . . 87
Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programming a procedure key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting sensor key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Phonebooks and call lists . . . . . . . . . . . . . . . . . . . . . 96
Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Creating a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Changing contact data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Managing the phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Managing groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Finding an LDAP entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
View details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Deleting entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Copying entries from the call logs
into the personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Displaying and assigning call charges . . . . . . . . . 106
Displaying call charges (not for U.S.) . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Displaying call charges for another telephone (not for U.S.) . . . . . . . . 107
Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
User password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Turning ringer cutoff on and off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deactivating the ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Suppressing your phone number on the called party’s phone . . . . . .
Silent Monitor (not for HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . . .
Monitoring a room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trace call: identifying anonymous callers (not for U.S.) . . . . . . . . . . . .
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Contents
Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . 114
Locking another telephone to prevent unauthorized use . . . . . . . . . . 115
Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
More functions/services. . . . . . . . . . . . . . . . . . . . . .117
Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . 119
Viewing and editing incoming messages. . . . . . . . . . . . . . . . . . . . 120
Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Displaying the number of waiting calls/overload display . . . . . . . . . . . 122
Using another telephone like your own for a call . . . . . . . . . . . . . . . . 122
Change number (exchanged phone/move/relocate) . . . . . . . . . . . . . . 123
Fax details and message on answering machine . . . . . . . . . . . . . . . . 124
Resetting services and functions
(system-wide cancellation for a telephone) . . . . . . . . . . . . . . . . . . . . . 124
Activating functions for another telephone . . . . . . . . . . . . . . . . . . . . . 125
Using system functions from outside
DISA (direct inward system access) . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . 128
Controlling Connected Computer or Their Programs/Tel. Data Service 129
Communicating with PC applications over a CSTA interface . . . . . . . 130
Controlling relays (only for HiPath 3000) . . . . . . . . . . . . . . . . . . . . . . . 131
Sensors (HiPath 33x0/35x0 only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Paging persons (not for U.S., not for HiPath 500) . . . . . . . . . . . . . . . 132
Making calls in the team/executive/
secretary configuration . . . . . . . . . . . . . . . . . . . . . .133
Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Line seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . .
Dialing with trunk keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing a call on hold on a trunk key and retrieving the held call . .
Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . .
MULAP conference release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a call for another team member . . . . . . . . . . . . . . . . . .
8
133
133
134
134
135
135
135
136
136
137
137
137
138
138
Contents
Forwarding calls on trunks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . 141
Using team functions . . . . . . . . . . . . . . . . . . . . . . . . 142
Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a call for another member of your team . . . . . . . . . . . . . . .
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Uniform Call Distribution (UCD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
142
144
144
145
Special functions in the LAN
(not for HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Leaving hunt group/group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting up "follow me" call forwarding. . . . . . . . . . . . . . . . . . . . . . . . .
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Controlling relays (only for HiPath 3000) . . . . . . . . . . . . . . . . . . . . . . .
Opening a door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
147
148
149
150
151
152
Individual phone configuration . . . . . . . . . . . . . . . 153
Adjusting display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the display to a comfortable reading angle . . . . . . . . . .
Screensaver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Color scheme. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lamp brightness for TouchSlider. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Set the sensitivity of the TouchGuide . . . . . . . . . . . . . . . . . . . . . . . . .
Contrast for the OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . .
Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Room character . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting headset port use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ringtone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating the ringer. . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the volume during a call . . . . . . . . . . . . . . . . . . . . . . . . .
En-bloc dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Language for system functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bluetooth settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connecting/disconnecting a Bluetooth device. . . . . . . . . . . . . . . .
Managing Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Closing automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the automatic display duration. . . . . . . . . . . . . . . . . . . . . .
Resetting user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
153
153
153
156
157
158
159
160
160
161
162
163
164
164
164
165
166
166
168
169
172
172
173
174
175
9
Contents
Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176
Discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving a vCard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a vCard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Testing a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
176
176
177
177
178
179
179
Data backup to USB memory stick. . . . . . . . . . . . .180
Backing up user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Restoring user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Restoring all user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Restoring selected user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking backups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting backups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
181
182
182
183
184
184
Differing display view in a HiPath 4000 environment
(not for HiPath 500). . . . . . . . . . . . . . . . . . . . . . . . . . .185
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186
Responding to error messages on the screen . . . . . . . . . . . . . . . . . .
Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . .
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
186
187
188
188
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189
Overview of functions and codes . . . . . . . . . . . . . .193
Display icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198
10
General information
General information
About this manual
This document contains general descriptions of the technical options,
which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be
due to one of the following reasons:
• The function is not configured for you or your telephone. Please contact your system support representative.
• Your communications platform does not feature this function. Please
contact your Siemens sales partner for information on how to upgrade.
This user guide is intended to help you familiarize yourself with OpenStage
and all of its functions. It contains important information on the safe and
proper operation of your OpenStage phone. These instructions should be
strictly complied with to avoid operating errors and ensure optimum use of
your multifunctional telephone in the network.
These instructions should be read and followed by every person installing,
operating or programming an OpenStage phone.
For your own protection, please read the section dealing with safety
in detail. Follow the safety instructions carefully in order to avoid endangering yourself or other persons and to prevent damage to the
unit.
This user guide is designed to be simple and easy to understand, providing
clear step-by-step instructions for operating your OpenStage phone.
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide contains quick and reliable explanations of frequently used
functions.
Service
The Siemens service department can only help you if you experience problems or defects with the phone.
Should you have any questions regarding operation, your specialist
retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact
your network provider.
If you experience problems or defects with the phone, please dial the service number for your country.
11
General information
Intended use
The OpenStage phone was designed as a device for voice transmission
and should be used on a desk. Any other use is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of
your telephone can be found on the nameplate on the underside of the
base unit. Specific details concerning your communications platform can
be obtained from your service technician.
Please have this information ready when you contact our service department regarding faults or problems with the product.
Speakerphone quality and display legibility
•
•
12
To ensure good speakerphone quality, the area in front of the telephone
(front right) should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view
of the display while eliminating light reflexes.
General information
Multi-line telephone, executive/secretary functions
Your OpenStage 60/80 T is a "multi-line telephone". This means that your
service personnel can configure multiple lines on your phone, which is not
the case with single-line phones. Each line is assigned an individual phone
number which you can use to make and receive calls.
The programmable sensor keys function as line keys on multi-line phones
! page 134.
When using a multi-line phone to make and receive calls, certain particulars must be taken into account ! page 135 ff.
The executive-secretary configuration is a special case. This is a multi-line
telephone with special features (e.g. "Ring Transfer" and "Accept call"), configured especially for executive/secretary use ! page 133 ff.
Team functions
To increase the efficiency of telephony, your service personnel can configure various Team functions such as pickup groups, hunt groups, and call
distribution groups.
13
Getting to know your OpenStage phone
Getting to know your OpenStage phone
The following sections describe the most frequently used operating elements and the displays on your OpenStage phone.
The only difference between the OpenStage 80 T and
OpenStage 60 T is in their casing.
The user interface of your OpenStage 60 T/80 T
The diagram shows an OpenStage 60 T, the description applies to both
product variants.
9
5
2
6
1
3
7
8
4
10
1 You can make and receive calls as normal using the handset.
2 The large graphic display permits intuitive operation of the phone
! page 25.
3 Using the mode keys you can conveniently use the phone’s applications. To select a tab within an function press the relevant key repeatedly until the required tab is displayed ! page 19.
4 Use the TouchGuide to navigate conveniently through the applications on your telephone ! page 20.
5 You can customize your telephone by assigning phone numbers and
functions to the programmable sensor keys ! page 22.
6 The function keys allow you to call up the most frequently used functions during a call (e.g. Disconnect) ! page 18.
7 Audio keys are also available, allowing you to optimally configure the
audio features on your telephone ! page 18.
8 The TouchSlider allows you to adjust the current volume (e.g. telephone rings - ringer volume) ! page 18.
9 Incoming calls are visually signaled via the call display.
10 The keypad can be used to enter phone numbers and text ! page 24.
14
Getting to know your OpenStage phone
Ports on the underside of the phone
USB
(For example, 1st party CTI or OpenStage Manager)
USB memory stick [1]
HiPath
Headset
Power supply
unit
Handset
Port for key
modules
OpenStage operating features
OpenStage
Display type
Illuminated display
Programmable sensor keys
Full-duplex speakerphone function
Headset
Bluetooth
USB master/slave[1]
Interface for key modules
OpenStage phone adapter
80 T
Color TFT
60 T
Color TFT
320x240
320x240
8
8
;
;
;
;
;
;
;
;
;
;
;
;
;
;
[1] Use an extension cable such as C39195-Z7704-A5 to connect the USB memory stick.
The port is not suitable for USB hubs.
15
Getting to know your OpenStage phone
OpenStage Manager
This program offers an additional option for tailoring your phone to your
personal needs.
OpenStage Manager is suitable for the following models:
• OpenStage 60 (SIP/HFA)
• OpenStage 60 T
• OpenStage 80 (SIP/HFA)
• OpenStage 80 T
• OpenStage 60 G / 80 G (SIP/HFA)
Features
•
•
•
•
•
•
•
Phonebook management
Assignment of images to contacts
Synchronization of contacts
Save and restore
Key programming
Screensaver
Ring tones
Contact your service personnel for the latest version of OpenStage
Manager.
16
Getting to know your OpenStage phone
OpenStage Key Module
The OpenStage Key Module is a key module attached to the side of the
phone that provides 12 additional illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used according to your needs ! page 22.
The diagram shows an OpenStage Key Module for OpenStage 80 T.
You can attach up to two OpenStage Key Modules to your
OpenStage 60 T/80 T.
17
Getting to know your OpenStage phone
Keys and controls
Function keys
Key
Function when key is pressed
s End (disconnect) call ! page 49.
r Call forwarding[1] ! page 79.
q Key currently has no function.
[1] If the LED key flashes on the phone, your phone was configured as a forwarding destination.
Audio controls
Audio keys
Key
Function when key is pressed
n Activate/deactivate the loudspeaker ! page 44.
o Activate/deactivate headset ! page 55.
microphone (also for speakerphone mode)
p Activate/deactivate
! page 50.
TouchSlider
Similar to the TouchGuide ! page 20, you can set properties for your telephone, such as the volume, by sliding your finger over the TouchSlider.
Icon used in the manual:
X
The blue illuminated slider control displays the volume setting for the current tone (ring tone, handset tone and loudspeaker tone). You can adjust
the volume by moving the slider left or right.
Set the lamp brightness of the TouchSlider ! page 157.
18
Getting to know your OpenStage phone
Mode keys
These sensor keys allow you to switch to the required application with the
simple stroke of a key. To select a tab within an application press the relevant key repeatedly until the required tab is displayed.
Key
Function when key is pressed
LED display
t
Display telephony interface
! page 33
Blue: Application is active
u
Display phonebooks ! page 34
Blue: Application is active
w
Display call lists ! page 37
Blue: Application is active
White: New entry in call list
x
Display messages ! page 39
Blue: Application is active
White: New voicemail
v
Display user/applications menu
! page 40
Blue: Application is active
y
Display Help function ! page 42 Blue: Application is active
The icons for the mode keys also appear on the display ! page 31.
19
Getting to know your OpenStage phone
TouchGuide
Before using the telephone, remove the protective covering from
the TouchGuide ring surface.
With this control, you can manage most of your phone’s functions, as well
as its displays.
Operation
Functions when key is pressed
Press c
In idle mode:
• Open the idle menu ! page 28
In lists and menus:
• Go to next level
Entry selected:
• Perform action
You can now access a context menu:
• Open the context menu
Press a
In lists and menus:
• One level back
Entry selected:
• cancel action
In input fields:
• Delete character to the left of the
cursor
Press d
In lists and menus:
• Scroll down
• Hold down: Jump to the end of the
list/menu
Press b
In lists and menus:
• Scroll up
• Hold down: Jump to the start of the
list/menu
In lists and menus:
• Scroll up or down
Move your finger
around the inner In input fields:
• Select a character in the display keywheel W
board ! page 26
• Set sensitivity ! page 158.
Press i
Entry selected:
• Perform action
• Initiate call
In idle mode:
• Open the idle menu ! page 28
20
Getting to know your OpenStage phone
Browsing in the call list and phonebook tabs
If you are in the phonebook, you normally navigate between the "Personal"
and "Corporate" tabs using the u key or if you are in the call lists you navigate between the "Missed", "Received", "Dialled" and "Forwarded" tabs using the w key,
Alternatively you can use the TouchGuide to navigate between the tabs.
Firstly enter the tab line using the b key and then browse left or right using the a and c keys. Once you have reached the required tab, press
the d or i key to enter the corresponding selection list.
If you are in one of the phonebook or caller lists or in one of the settings
menu, you are go back to the telephony interface by repeatedly pressing
the a key.
21
Getting to know your OpenStage phone
Programmable sensor keys
Your OpenStage 60 T/80 T has eight illuminated sensor keys to which you
can assign functions or numbers.
Increase the number of programmable sensor keys by connecting a
key module ! page 17.
Depending on how they are programmed, you can use the sensor keys as:
• Function keys ! page 87
• Repdial keys ! page 93
• Procedure keys ! page 91
You can program internal and external station numbers on the second level for all programmable sensor keys (except the Shift key).
The LED function is not available for internal station numbers on
the second level.
Touch the key to activate the programmed function or dial the stored number.
Press and hold a function key or repdial key to open a menu for programming it. Direct station selection (DSS) keys can only be programmed via
the service menu.
A label indicating the key’s function is displayed to the left of the key; it cannot be changed. You can change the labels for repdial or DSS keys according to your requirements ! page 94.
The status of a function is shown by the LED on the corresponding sensor
key.
Meaning of LED displays on function keys
LED
Meaning of function key
S Off
The function is deactivated.
R On
The function is activated.
T Flashing[1] Indicates the function status.
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing
interval. The flashing interval represents different statuses, which are described in detail in
the corresponding sections of the manual.
The programmable sensor keys on multi-line phones function as
trunk keys ! page 134.
22
Getting to know your OpenStage phone
Text input
Example: Changing the key label ! page 94.
Enter the required characters via the keypad.
Select the functions using the keys d and b.
Confirm your entry with i.
L1 label: Ma
Save
#=Delete Character
Previous
Exit
Characters entered
Save entry
Delete character[1]
[1] Alternatively, press the key #
Character overview (depends on the current language setting)
Key
1x
2x
3x
4x
1
[1]
1
2
a
b
c
2
3
d
e
f
3
4
g
h
i
4
5
j
k
l
5
6
m
n
o
6
7
p
q
r
s
8
t
u
v
8
9
w
x
y
z
0
+
.
-
0
*
[2]
#
[3]
5x
7
9
[1] Space
[2] Next letter in upper case
[3] Delete character
23
Getting to know your OpenStage phone
Keypad
Text input
In cases where text input is possible, you can use the keypad to input text,
punctuation and special characters in addition to the digits 0 to 9 and the
hash and asterisk symbols. To do this, press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4 key on the keypad
twice. When entering the text, all available characters for this key are displayed. After a short while, the character in focus is displayed in the input
field.
To speed up the input, you can confirm your entry by pressing "i"
on the TouchGuide after you have selected the required character.
To enter a digit in an alphanumerical input field, press the relevant
key and hold it down. You no longer need to scroll through the entire
list of possible characters.
Alphabetic labeling of dial keys is also useful when entering vanity numbers (letters associated with the phone number’s digits as indicated on the
telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376).
Multi-function keys
Function
*
Long press
(key held down)
Turn ringtone on/off
! page 110.
Key label
! page 23.
Next letter in upper case. Delete character.
Display keyboard Write special characters.
! page 26
24
#
Turn phone lock on/off
! page 114.
Switch between upper
and lower-case text and
number entry.
Getting to know your OpenStage phone
Graphic display
Your OpenStage 60 T/80 T is equipped with a tilt-and-swivel color display
! page 15.
Appearance
You can customize your display to suit your personal requirements:
• Angle the display as required ! page 12.
• Angle the display as required ! page 12. Select your preferred display
design ! page 156.
14:27
Dialled
Options g
FR 26.01.07
Received
Paul, Auster
14:27
10:24
FR 26.01.07
Dialled
Options g
Paul, Auster
Received
10:24
123456
Paul, R..
Peter, A..
Anna, S..
Crystal Sea
123456
Paul, R..
Peter, A..
Anna, S..
Warm Grey
Status bar
The time, weekday, date, and your phone number are displayed in the status bar.
In addition, different icons represent different situations and switches:
Icon
Explanation
The ring tone is deactivated ! page 110
The "Do not disturb" function is activated ! page 111
The phone lock is activated ! page 114
The Bluetooth function is activated ! page 166
25
Getting to know your OpenStage phone
Display keyboard
Simple text and characters can also be entered at any time using the
keypad ! page 24.
Depending on the context, the display keyboard is displayed with different
elements.
Element in focus
Letters, digits, punctuation or special
characters
Function bar
Use the TouchGuide to operate the display keyboard ! page 20.
Operation
Function
Move your finger around Set the focus on the next/previous element
the wheel
Press i
Select the element in focus (enters the character or performs the function)
Press h
Delete character to the left
Press g
Set focus to
You can select the following functions from the function bar:
Element
Explanation
Switch to upper/lower case characters for first letter of words
(initial letter upper case, all subsequent letters lower case).
Switch to lower case characters.
Switch to numeric characters
Switch to punctuation and special characters
Move cursor one character to the right/left
Copy entire content of the active field to the clipboard
Insert clipboard content at cursor position. Existing content is
not overwritten.
Cancel action without changes.
Confirm changes.
26
Getting to know your OpenStage phone
Character overview (depends on the current language setting)
Key
1
2
3
4
5
6
7
8
9
0
*[2]
#
1x 2x 3x 4x 5x 6x 7x 8x 9x 10x 11x 12x 13x 14x
1
[1]
a
b
c
2
d
e
f
3
g
h
i
4
j
k
l
5
m
n
o
6
ö
p
q
r
s
7
t
u
v
8
ü
w
x
y
z
9
0
+
.
*
#
,
?
ä
ß
!
’
-
(
)
@
/
:
_
[3]
[1] Space
[2] Additional special characters are available on the display keyboard
[3] Switch between upper and lower-case text and number entry
27
Getting to know your OpenStage phone
Context-dependent displays
Depending on the situation at hand, the graphic display on your OpenStage
phone displays different content, to which you can respond intuitively.
Idle mode
If there are no calls taking place or settings being made, your OpenStage
is in idle mode.
In addition to the status bar and the programmable sensor key list, the
graphic display offers a wide range of context-dependent displays.
Status bar ! page 25
Label for the programmable
sensor keys list ! page 22
Context-dependent displays
! page 28
Idle menu
In idle mode, press g on the TouchGuide ! page 20 to display the idle
menu. You can call up various functions here. The sequence and status of
the entries correspond to the status of the function.
It may contain the following entries:
• Caller list
• Forwarding on
• Lock phone
• Do not disturb on
• Advisory msg. on
• Ringer cutoff on
• Send message
• View callbacks[1]
• Phonebook
• HF answerback on
• Join group
• Suppress call ID
• Call waiting tone off
• DISA intern
[1] Only appears if callback requests are saved
28
Getting to know your OpenStage phone
Telephony dialogs
The dialogs in the lower area of the display prompt you to input data or provide you with information about the call states.
Example: You dialed the phone number of a contact saved in the phonebook.
Coco, Chanel
220870
Callback
Send message
Information on the connection status and caller
Situation-specific functions
The pop-up menu (! page 30) provides functions suited to the situation,
which you can select and confirm using the TouchGuide ! page 20.
Messages
The messages displayed in the upper left area of the display advise you of
current settings or events.
Example:
• Call forwarding is activated for all calls. All calls are forwarded to the
party named "Coco Chanel"[1] .
• You received a message while you were absent.
• A call list contains a new entry
Activated call forwarding
Call list entry
Messages received
Explanation of all message icons:
Icon
Explanation
You have received one or more new messages
One or more new entries have been added to the call lists
Call forwarding is active
[1] The display depends on whether you defined a party from the personal phonebook or the
system phonebook as the forwarding destination.
29
Getting to know your OpenStage phone
Context menus
If the arrow icon g appears next to a selected entry, additional menu levels or selection options are available in the form of a context menu. Navigate through these options using the TouchGuide ! page 20.
You can set context menus to automatically close in certain situations
(for example, during a connection) ! page 172. You can also select the display duration ! page 172.
Dial
Dial
Details
Delete
Send
New contact
First entry (selected when the menu is called up
Selected entry
Pop-up window
In certain situations, a pop-up window opens automatically in the lower
third of the display.
Pop-up menu
You will be prompted to use a pop-up menu to select situation-dependant
functions and to confirm them or to make entries.
You can use the TouchGuide to navigate within the pop-up menu
! page 20.
Example:
The following pop-up menu opens after you change a setting and press the
h key on your TouchGuide.
Save changes?
Save
Do not save
Pop-up message
Pop-up messages only indicate actions or states for which further action is
not required.
Example:
The following pop-up message appears briefly when you change a setting.
Changes saved successfully
30
Getting to know your OpenStage phone
Application tab
In many cases you can select further content within an application using
tabs.
Missed
Icon
Received
Active tab
Arrow icon: Additional tabs
Additional tab
Example: Press the w mode key to open the call lists ! page 19. Press
this key repeatedly to switch between the various tabs.
The icon displayed to the left of the tab indicates the application you are
currently working in.
Icon
Explanation
Telephony interface ! page 33
Phonebooks ! page 34
Call lists ! page 37
Messages ! page 39
Menu ! page 40
Help function ! page 42
31
Applications available on your OpenStage phone
Applications available on your OpenStage
phone
The following descriptions provide an overview of the various applications
available on your OpenStage phone.
Application navigation
Activating an application
You can switch to the relevant application using the mode keys ! page 19.
Scrolling through application tabs
If an application has more than one tab, you can press a mode key repeatedly to select the relevant tab ! page 31.
Scrolling through lists
You can use the TouchGuide to scroll through entries and confirm the functions you want ! page 20.
Opening context menus
If the arrow g appears beside an entry, a context menu is available for this
entry ! page 30.
32
Applications available on your OpenStage phone
Telephony interface
Additional information is displayed in the telephony interface when your
phone rings, when you dial a number or during a call, for instance.
The same information is available on multi-line telephones for the
selected line in the "Overview" tab.
To access the menu: Press the t key.
Example:
Icon indicating call status
Call duration
Current call(s) stored in the
phonebook (where available,
with information)
Chanel, Coco
220870
no answer
Return to held call
Directory
Caller information
System messages
Pop-up menu with situation-dependent options
Icons for frequent call states
Icon
Explanation
The call is active.
The call has been disconnected.
You have placed the call on hold (e.g. consultation hold).
Your call partner has placed the call on hold.
Detailed descriptions of the various functions can be found in the
sections "Making calls – basic functions" ! page 43 and "Making
calls – enhanced phone functions" ! page 55.
33
Applications available on your OpenStage phone
Phonebooks
In addition to the personal phonebook, this application contains entries
from other directory services such as an LDAP corporate directory and the
company’s internal phonebook.
To access the menu: Press u repeatedly until the required tab is displayed.
Example:
Tab
Personal
Corporate
Options g
Bernoulli, Daniel
Additional options for processing the phonebook in
the context menu
Bohr, Niels
Chadwick, James
Curie, Marie
Contacts
Einstein, Albert
Faraday, Michael
Watt, James
Further entries are available
Phonebook icons
Icon
Explanation
Primary business number
Secondary business number
Mobile phone number
Private phone number
The phone number is not saved in the personal phonebook.
Search contacts
When in the phonebook or directory list view, press the keypad key that
corresponds to the first letter of your search term.
A field opens for you to enter the search term:
A
ABC2
Enter your search term using the keypad ! page 24.
The cursor jumps to the first entry in the list that matches the character you
entered in the search field.
34
Applications available on your OpenStage phone
Personal phonebook
The "Personal" tab contains your personal phonebook. You can store up to
1000 contacts in this phonebook. The entries are sorted in alphabetical order in the phonebook list and displayed with the icon for the specified default phone number.
There are two ways of creating new contacts:
• Via the phonebook list context menu ! page 96
Contact details
The type of data displayed for a call in the telephony interface ! page 33
is dependent on the information you have stored for the contact in your
personal phonebook.
A contact consists of the entry in the "First name" or "Last name" fields and
at least one phone number ! page 96.
In addition, you can store non-telephony-specific data (e.g. address, function, etc.) for each entry.
You can store several phone numbers for each contact. In this case, however, you should define a preferred number ! page 97.
Classify your contacts into groups ! page 100.
Store a picture of the contact ! page 97.
Managing contacts
All saved contacts are listed in alphabetical order in the "Personal" tab.
You can use the "Options" context menu to
• create new contacts ! page 96
• define contact display format ! page 99
• sort contacts into groups ! page 100
• delete the entire phonebook list ! page 99
To manage your contact data professionally and to synchronize your
data with the Outlook e-mail program, we recommend using
OpenStage Manager ! page 16.
Using contacts
The following functions are available via the context menu of a selected
contact:
• Calling a contact ! page 59
• Editing a contact ! page 98
• Deleting a contact ! page 99
35
Applications available on your OpenStage phone
LDAP directory
If you have access to an LDAP directory (contact the responsible service
personnel), you can search contacts in a company-wide directory.
Searching for a contact
• Searching for an entry ! page 102
Using a contact
• Call contact ! page 61
System phonebook
The "System" tab contains the central speed-dial directory, which is configured and maintained by your service personnel. This directory contains all
internal phone numbers and speed-dial numbers that were assigned a
name.
• Dialing from the system phonebook ! page 61
• Dialing with system speed-dial numbers ! page 62
36
Applications available on your OpenStage phone
Call lists
All calls and numbers dialed on your phone are logged in chronological order in call lists.
Callers with suppressed numbers cannot be saved in the call lists.
The following call lists are displayed individually on separate tabs:
• "Missed" tab: missed calls
• "Received" tab: answered calls
• "Dialled" tab: dialed numbers
Callers with suppressed numbers cannot be saved in the call lists.
When new entries are added to the call lists, a message appears
(! page 29) on the idle display and the LED of the mode key w
(! page 19) lights up white.
To access the menu: Press w repeatedly until the required tab is displayed.
Managing call lists
Each call list may contain up to 30 entries. Once this limit is reached, the
oldest entry in the log is deleted.
Multiple calls from the same number are only listed once. The number of
call attempts is logged in the "Details" context menu.
Example: "Missed" tab
Missed
Received
Options
Bernoulli, Daniel g
18.10.
Additional tabs
Selected new entry with
context menu
Date of call
Number of call attempts
Curie, Marie
18.10.
Bohr, Niels
17.10.
Old entry
You can select the following function in the "Options" context menu:
• Delete All ! page 104
37
Applications available on your OpenStage phone
Example: "Dialled" tab
Additional tabs
Missed
Dialled
12.07.
Selected entry with context menu
Date of call
(3)
Number of call attempts
Options
Coco, Chanel g
220870
The following functions are available via the context menu of a selected entry:
• Dial ! page 59
• Details ! page 104
• Delete ! page 104
• Transfer entry to personal phonebook ! page 105
Entry details
Up to ten call attempts/calls can be stored under "Details" for each entry.
Example: entry in the "Missed" tab
Information from the
phonebook
1238765341 g
12.07
10:56
10.07
08:04
Entries, sorted by most recent
Time
Date
Example: entry in the "Dialled" tab
Information from the
phonebook
220870 g
12.07
10:56
2:14
Call duration
Time
Date
In this view, the context menu contains the following entry:
• Dial ! page 59
If a caller is already entered as a contact in the local phonebook, the
stored data is displayed.
38
Applications available on your OpenStage phone
Mailbox
Depending on the type and configuration of your communications platform
(contact the relevant service personnel), messages from services, such as
HiPath Xpressions are displayed in this application in addition to messages
received.
"Messages" and/or "Voicemail" are displayed in the tab "Messages".
Messages
You can send short text messages to individual internal stations or groups.
In idle mode (! page 28) the following signals alert you to the presence of
new messages:
• x key LED illuminates
• Display ! page 29.
To access the menu: Press the x key. The "Messages" tab is active.
Example:
Messages
Msg. from: Coco, Chanel
Message sent
Call sender
Delete
Exit
Information on the sender
Functions
For a description of how to edit the entries ! page 119.
Voicemail
If your telephone is connected to a voicemail system (such as Entry Voice
Mail), the Mailbox key will also light up to alert you to any messages that
have arrived.
An appropriate message also appears on the display (for instance, in Entry
Voice Mail: "<x> new messages").
To play back your voicemail, follow the instructions on the display.
39
Applications available on your OpenStage phone
Menu
This menu includes a configuration area for users and administrators, as
well as an area for any available applications (contact service personnel).
To access the menu: Press the v key.
Settings
Applications
XML applications[1]
Service Menu
User
User menu, open
Audio
Configuration
Phone
Security
Admin
[1] This function is not yet available.
Password-protected administration area
Additional menu levels are
available
Settings – Service Menu
Open the Program/Service menu in your communication system and use
the comprehensive functions it offers.
To access the menu: Press v repeatedly until the "Settings" tab is displayed.
Confirm the "Service Menu" entry by pressing i.
An overview of the maximum functions available can be found at
! page 193.
Settings – telephone user menu
Here you can configure settings for your OpenStage.
To access the menu: Press v repeatedly until the "Settings" tab is displayed.
Select and confirm the "User" entry using the TouchGuide ! page 20.
If necessary, enter the user password ! page 109.
The menu structure comprises several levels.
Go to the page references next to the menu entries below to view
descriptions of the corresponding parameters.
40
Applications available on your OpenStage phone
Audio
Optimize the volumes, audio settings and ring tones of your OpenStage for
your environment and according to your personal requirements.
Volumes ! page 160
Settings ! page 161, ! page 163
Configuration
Call forwarding ! page 79
Set up call forwarding for your telephone.
Context menu ! page 172
Define whether context menus should close automatically, and define the
display duration.
Bluetooth ! page 166
Prepare your phone for Bluetooth operation.
Phone
Adjust the display design settings and program the sensor keys on your
OpenStage.
Screensaver ! page 153
Display ! page 153
Key programming ! page 79
Security
Protect your settings and data by assigning a password ! page 109.
Reset user data
Delete all personal settings here ! page 174.
Settings – administration
You can access the administration area via the "Admin" menu and by entering the administration password.
Refer to the administration manual supplied with your phone for more detailed information on this topic.
41
Applications available on your OpenStage phone
Help function
You can call up the "Help" function at any time, even during a call.
Calling up the "Help" function
Press y. The "Help" function is activated.
If service personnel have activated a function on your phone, which continuously transmits operating data to a server, you will see the flashing
icon
in the upper display line.
42
Basic functions
Step by Step
Basic functions
Please read the introductory chapters "Getting to
know your OpenStage phone" ! page 14 and
"Applications available on your OpenStage
phone" ! page 32 carefully before performing
any of the steps described here on your phone.
Answering a call
Your OpenStage phone rings with the tone signal set
when an incoming call is received. The call is also visually signaled on the call display.
• When you receive an internal call, your telephone
rings once every four seconds (single-tone sequence).
• When you receive an external call, your telephone
rings twice in rapid succession every four seconds
(dual-tone sequence).
• When you receive a call from the entrance telephone, your telephone rings three times in rapid
succession every four seconds (triple-tone sequence).
• If a call is waiting, you hear a short tone (beep) every
six seconds.
Your service personnel can adjust the ring cadence for external and internal calls for you.
In other words, different ring cadences can be
set for different internal callers.
If transmitted, calling party information (name, phone
number) appears on the graphic display.
An incoming call will interrupt any ongoing telephone setting operations.
Answering a call via the handset
The phone is ringing. The caller is displayed.
^ Lift the handset.
if nec. X Set the call volume.
43
Basic functions
Step by Step
Answering a call via the loudspeaker
(speakerphone mode)
Suggestions for using speakerphone mode
• Tell the other party that speakerphone mode is active.
• Adjust the call volume while speakerphone mode is
active.
• The ideal distance between the user and the phone
in speakerphone mode is about 50 cm.
The phone is ringing. The caller is displayed.
n Press the key shown. The LED lights up.
or
Answer
Confirm.
The speakerphone function is activated.
if nec. X Set the call volume.
Ending a call
n Press the key shown. The LED goes out.
or
s Press the key shown.
Accepting a call via the headset
Prerequisite: A headset is connected.
Make sure your headset port is set up properly
! page 162.
The phone rings. The o key flashes.
o Press the key shown.
if nec. X Set the call volume.
44
Basic functions
Step by Step
Switching to speakerphone mode
People present in the room can participate in your call.
Prerequisite: You are conducting a call via the handset.
n] Hold down the key and replace the handset. Then re-
lease the key and proceed with your call.
if nec. X Set the call volume.
U.S. mode
n
]
If your communication system is set to US mode (contact your service personnel), you do not have to hold
down the speaker key when replacing the handset
when switching to speakerphone mode.
Press the key shown.
Replace the handset. Proceed with your call.
if nec. X Set the call volume.
Switching to the handset
Prerequisite: You are conducting a call in speakerphone mode.
^ Lift the handset.
n The LED key goes out.
45
Basic functions
Step by Step
Open listening
People present in the room can silently monitor your
call.
You are recommended not to activate the speakerphone feature when using a Bluetooth headset
! page 179 because depending on headset and
environment, this can lead to reduced speech
quality.
People present in the room can silently monitor your
call.
Prerequisite: You are conducting a call via the handset.
Activating
n Press the key shown. The LED lights up.
Deactivating
n Press the lit key. The LED goes out.
46
Basic functions
Step by Step
Making calls
Off-hook dialing
^ Lift the handset.
j Internal calls: Enter the station number.
External calls: Enter the external code and the station
number.
The called party does not answer or is busy
\ Replace the handset.
En-bloc dialing
If "en-bloc dialing" is activated, the connection to the entered number is only set up when you have confirmed
"Dial".
j internal: Enter the station number.
External calls: Enter the external code and the station
number.
if nec. h Delete existing characters.
Dial
Confirm the option shown. The connection is set up.
n The speaker key lights up. The party you are calling an-
swers via loudspeaker. You can use speakerphone mode.
You can pick up the handset before or after dialing.
47
Basic functions
Step by Step
On-hook dialing
j Internal calls: Enter the station number.
External calls: Enter the external code and the station
number.
Your system may also be programmed so that
you have to press the Internal key before you dial
an internal number.
To call an external party, you have to enter an external code before dialing the party’s telephone
number (Prime Line is not active; contact your
service personnel).
The other party answers with speaker:
^ Lift the handset.
or On-hook dialing: Speakerphone mode.
The called party does not answer or is busy:
n Press the key shown. The LED goes out.
48
Basic functions
Step by Step
Dialing with the headset connected
Prerequisite: The headset is connected.
j internal: Enter the station number.
External calls: Enter the external code and the station
number.
o The headset key lights up.
The connection is established as soon as your input is
complete.
Make sure your headset port is set up properly
! page 162.
Dialing with DDS keys
Prerequisite: You have saved a number on a sensor key
! page 93.
S Press the programmable repdial key.
If the required phone number is on a different level, first
press the programmed sensor key to shift levels "Layer
X".
You can press the DDS key during a call and automatically initiate a callback! page 51.
Ending a call
\ Replace the handset.
s Press the key shown.
or
n Press the key shown.
Rejecting a call
The phone is ringing. The caller is displayed.
Reject call
Select and confirm the option shown.
The connection is cleared down. The caller receives the
message "Currently not possible".
49
Basic functions
Step by Step
Turning the microphone on and off
To prevent the other party from listening in while you
consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree
microphone. You can also switch on the handsfree microphone to answer an announcement via the
! page 56 telephone speaker.
Prerequisite: A connection is set up, the microphone is
activated.
p Press the key shown. The LED lights up.
or
p Press the lit key. The LED goes out.
50
Basic functions
Step by Step
Calling a second party (consultation)
You can call a second party while a call is in progress.
The first party is placed on hold.
if nec. g Open the context menu ! page 30.
Consultation
Confirm.
j Call the second party.
Returning to the first party
Return to held call
Confirm.
or
Quit and return
Select and confirm the option shown.
Switching to the held party (alternating)
Toggle/Connect
Select and confirm the option shown.
Initiating a three-party conference
Conference
Select and confirm the option shown.
Joining calling parties from a conference
Leave conference
Select and confirm the option shown.
For more information on conferences, see
! page 71.
51
Basic functions
Step by Step
Transferring a call
If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague.
if nec. g Open the context menu ! page 30.
Consultation
Confirm.
j Enter the number of the party to which you want to
transfer the call.
[ Announce the call, if necessary.
\ Replace the handset.
Transfer
Select and confirm the option shown[1].
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
52
Basic functions
Step by Step
Using callback
You can request a callback if the station called is busy or
if nobody answers. This feature saves you from having
to make repeated attempts to reach the user.
You receive a callback,
• When the other party is no longer busy,
• When the user who did not answer has conducted
another call.
When configured (contact your service personnel), all callback requests are automatically deleted over night.
Storing a callback
Prerequisite: You have reached a busy line or no one
answers.
Callback
Confirm.
Accepting a callback
Prerequisite: A callback was saved. Your telephone
rings. "Callback: ..." appears on the display.
^ Lift the handset.
or
n Press the key shown. The LED lights up.
or
Answer
Confirm.
Z You hear a ring tone.
53
Basic functions
Step by Step
Viewing and deleting a stored callback
c Open the idle menu ! page 28.
View callbacks
Select and confirm the option shown[1].
Next callback
Select and confirm to display additional entries.
Deleting a displayed entry
Delete
Confirm.
Ending retrieval
Exit
Select and confirm the option shown.
or
n Press the key shown. The LED goes out.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
54
Enhanced phone functions
Step by Step
Enhanced phone functions
Answering calls
Accepting a call via the headset
Prerequisite: You have connected a headset or are using a Bluetooth headset ! page 179.
Make sure your headset port is set up properly
! page 162.
o The LED flashes when a call is received.
Press the key shown.
or
Answer
Confirm.
if nec. X Set the call volume.
o
Ending a call
Press the key shown. The LED goes out.
or
s Press the key shown. The LED goes out.
Answering a call for another phone
You hear another telephone ring.
T Press the flashing key.
or
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown[1].
Pickup - directed
Select and confirm the option shown.
Answer
Confirm.
or
j If you know the number of the telephone that is ringing,
enter it directly.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
55
Enhanced phone functions
Step by Step
Accepting a call in a team ! page 142.
Using the speakerphone
A colleague addresses you directly over the speaker
with a speaker call. You hear a tone before the announcement. The other party’s name or station number
appears on the screen.
You can conduct the call with the handset or in speakerphone mode.
^ Lift the handset and answer the call.
or
Mute off
Press the "OK" key to confirm your selection and answer
the call.
or
n Press the key and answer the call.
If "handsfree answerback" is enabled (see below), you do not need to switch on the microphone - you can answer directly. You can answer
immediately in speakerphone mode.
If handsfree answerback is disabled (default setting), follow the procedure described above.
Placing a speaker call to a colleague ! page 64.
Enabling and disabling handsfree answerback
c Open the idle menu ! page 28.
HF answerback on
Select and confirm the option shown,
or
HF answerback off
56
select and confirm the option shown.
Enhanced phone functions
Step by Step
Answering calls from the entrance telephone
and opening the door
If an entrance telephone has been programmed, you
can use your telephone to speak to someone at the entrance telephone and to activate a door opener.
If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering
a 5-digit code (using a DTMF transmitter or the keypad
installed).
Speaking to visitors via the entrance telephone
Prerequisite: Your telephone rings.
^ Lift the handset within 30 seconds. You are connected
or
to the entrance telephone immediately.
^ Lift the handset and answer the call.
j Dial the entrance telephone number.
Opening the door from your telephone during a call
from the entrance telephone
Open door
Confirm.
Opening the door from your telephone without
calling the entrance telephone
v Open the Program/Service menu ! page 40.
Open door
Select and confirm the option shown.
j Dial the entrance telephone number.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 (system networking via PC network) ! page 152!
Opening the door with a code (at the door)
j After ringing the bell, enter the five-digit code (using the
keypad or a DTMF transmitter). Depending on how the
door opener has been programmed, a doorbell call signal may or may not be forwarded.
57
Enhanced phone functions
Step by Step
Activating the door opener
v Open the Program/Service menu ! page 40.
More features g
Select and confirm the option shown.
Door opener on
Select and confirm the option shown.
j Dial the entrance telephone number.
j Confirm the five-digit code to change the code.
or
3=change password
Select the displayed function and press the "OK" dialog
key to change the code.
1=enable with ring
Select and confirm the option shown.
or
2=enable w/o ring
Select and confirm the option shown. You can also open
the door without a doorbell ring.
Deactivating the door opener
v Open the Program/Service menu ! page 40.
More features
Door opener off
g
Select and confirm the option shown.
Select and confirm the option shown.
Accepting a call from an answering machine
Prerequisite: An answering machine is configured
(consult your service personnel).
x The LED lights up. Press the key shown.
For a more detailed description of how this function
works, see ! page 39.
58
Enhanced phone functions
Step by Step
Making calls
Redialing from a call list
For information about the call lists as well as sample entries, refer to ! page 37.
w Press the key until the call list you want is active.
Niels, Bohr g
18.10.
Select and confirm the entry you want.
The phone number is dialed immediately.
or
g Open the context menu.
Dial
Confirm.
The phone number is dialed.
or
g Open the context menu.
Details
Select and confirm the option shown.
g Open the context menu.
Dial
Confirm.
The phone number is dialed.
Using a personal phonebook
For information about the personal phonebook as well
as sample entries, refer to ! page 34. For a description
of how to create contacts, see ! page 96.
Calling a contact from the phonebook list
u Press the key shown until the "Personal" tab is active.
Search for a contact ! page 34
or
Niels, Bohr g
Select with the TouchGuide.
i Confirm. The phone number defined as the default
or
number (! page 97) is dialed.
g Open the context menu.
59
Enhanced phone functions
Step by Step
Dial
Select and confirm the required phone number using
the icons.
Explanation of the icons ! page 34.
Calling a contact from a group
u Press the key shown until the "Personal" tab is active.
Options g
Select and confirm the option shown.
g Open the context menu.
Groups
Select and confirm the option shown.
VIP g
Select the required group.
g Open the context menu.
View
Confirm.
Niels, Bohr g
Select group member.
i Confirm. The phone number defined as the default
or
number (! page 97) is dialed.
g Open the context menu.
Dial
Select and confirm the required phone number using
the icons.
Explanation of the icons ! page 34.
60
Enhanced phone functions
Step by Step
Using a system phonebook
For information about the system phonebook, see
! page 36.
u Press the key shown until the "System" tab is active.
or
c Open the idle menu ! page 28.
Directory
Select and confirm the option shown.
if nec. If the system phonebook contains multiple directories
(not for HiPath 500):
1=internal
Confirm.
Search for a contact ! page 34
or
Marie, Curie g
Select with the TouchGuide.
i Confirm. The phone number is dialed immediately.
or
g Open the context menu.
Call
Select and confirm the option shown.
Using the LDAP directory
For information about the LDAP directory, refer to
! page 36.
Prerequisite: You searched for and selected a contact
in an LDAP database (! page 102).
Isaac, Newton g
Confirm; the phone number is dialed immediately.
or
g Open the context menu.
Dial
Confirm.
or
Call
Select and confirm the option shown.
61
Enhanced phone functions
Step by Step
Making calls using system speed-dial numbers
Prerequisite: You know the system speed-dial numbers (consult your service personnel).
v Open the Program/Service menu ! page 40.
Select and confirm the option shown[1].
Use speed dialing
j Enter a three-digit speed-dial number.
if nec. Suffix-dialing
j If necessary, you can suffix-dial additional digits
(for example, the user’s extension) at the end of the
saved station number.
If this feature is configured, a suffix is automatically dialed (for example, "0" for the exchange) if no entries are
made within 4 or 5 seconds.
Dialing with speed-dial keys
v
Use speed dialing
Prerequisite: You have configured speed-dial keys
! page 62.
Open the Program/Service menu ! page 40.
Select and confirm the option shown[1].
* Press the key shown.
j Press the required speed-dial key.
Configure a speed-dial key
You can program the keys 0 to 9 with
ten frequently used phone numbers.
v Open the Program/Service menu ! page 40.
Destinations g
Confirm.
Change Speed Dial
Select and confirm the option shown[1].
* Press the key shown.
j Press the required speed-dial key. If the key is already in
use, the programmed phone number appears on the
screen.
Change
Confirm.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
62
Enhanced phone functions
Step by Step
j First enter the external code and then the external station number.
Save
Confirm.
or If you make a mistake
previous
Select and confirm the option shown.
This deletes all entered digits.
Confirm.
Next
or
Change
Select and confirm the option shown.
or
Delete
Select and confirm the option shown.
or
Exit
Select and confirm the option shown.
63
Enhanced phone functions
Step by Step
Talking to your colleague with a speaker call
You can make a loudspeaker announcement through a
loudspeaker if connected (ask your service personnel),
or to an internal user with a system telephone without
any action on their part.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Speaker call
Select and confirm the option shown[1].
j Enter the station number.
Responding to a speaker call ! page 56.
Talking to your colleague with discreet
calling (not for HiPath 500)
If this function has been configured (ask your service
personnel), you can join an ongoing call conducted by
an internal user at a system telephone with display.
You can listen in unnoticed and speak to the internal
user without being overheard by the other party (discreet calling).
^ Lift the handset.
*945 Enter the code.
j Enter your internal station number.
Your service personnel can protect your telephone against discreet calling.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
64
Enhanced phone functions
Step by Step
Automatic connection setup/hotline
If this function is configured (contact your service personnel), the system automatically sets up a connection
to a preset internal or external destination.
^ Lift the handset.
Depending on the setting, the connection is either set
up immediately or only after a preset period of time
(hotline after a timeout).
Reserving a trunk
If configured (ask your service personnel), you can reserve an occupied trunk for yourself.
When the line is free, you receive a call and a note on
the display.
Prerequisite: "Currently busy" appears on the display.
Reserve trunk
Confirm.
Reserved line is free
Z Your telephone rings. "Trunk is free" appears on the display.
^ Lift the handset.
Z You will hear the dial tone.
j Enter the external phone number.
65
Enhanced phone functions
Step by Step
Assigning a station number (not for U.S.)
If this function has been configured (contact your service personnel), you can selectively assign a specific
number (DID number) to your telephone before making
an external call. The assigned number then appears on
the called party’s display.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Temporary MSN
Select and confirm the option shown.
j Enter the DID number you wish to use.
j Enter the external phone number.
Associated dialing/dialing aid
If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls for your telephone.
The operating procedure depends on whether the dialing aid is connected to the S0 bus or the a/b (T/R) port.
You can also use your system telephone as a dialing aid
for other telephones.
Dialing aid on the S0 bus:
On the PC, select a destination and start dialing.
^ The speaker on your telephone is switched on. Lift the
handset when the other party answers.
Dialing aid at the a/b (T/R) port:
On the PC, select a destination and start dialing.
"Lift the handset" appears on the PC screen.
^ Lift the handset.
Associated dialing from your telephone for another
telephone
v Open the Program/Service menu ! page 40.
Associated dial
Select and confirm the option shown.
j Enter the internal station number ("Dial for:").
j Enter the number you wish to dial.
66
Enhanced phone functions
Step by Step
During a call
Using call waiting (second call)
You can be reached by a caller even if you are already
conducting a call. The call waiting tone signals a second
call.
You can ignore or accept the second call.
When you accept the waiting call, you can either end
the first call or place it on hold and resume the call later
on.
You can block the second call or the signal tone
(! page 68).
Prerequisite: You are conducting a call and hear the
camp-on tone (approximately every six seconds).
Ending the first call and answering the second call
\ Replace the handset. Your telephone rings.
^ Answer the second call. Lift the handset.
Placing the first call "on hold" and answering the
second call
Call waiting
Select and confirm the option shown.
You are immediately connected to the second caller.
The first party is placed on hold.
Ending the second call and resuming the first one
Quit and return
Confirm.
or
\ Replace the handset. "Recall" appears on the display.
^ Lift the handset.
You are reconnected with the first party.
67
Enhanced phone functions
Step by Step
Preventing and allowing a second call
(call waiting)
If this function has been configured (ask your service
personnel), you can prevent or allow a second call
! page 67 from being signaled by automatic camp-on
during an ongoing call.
v Open the Program/Service menu ! page 40.
Select and confirm the option shown[1],
Call wait.trm.off
or
Call wait.term.on
Select and confirm the option shown.
Activating/deactivating the camp-on tone
You can suppress the camp-on tone (every six seconds)
for external calls. A one-time special dial tone then
alerts you to the waiting call.
Activating the call waiting tone
c Open the idle menu ! page 28.
Waiting tone on
Select and confirm the option shown.
Deactivating the call waiting tone
c Open the idle menu ! page 28.
Waiting tone off
Select and confirm the option shown.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
68
Enhanced phone functions
Step by Step
Parking a call
You can park up to ten calls, either internal, external, or
both. Parked calls can be displayed on and picked up
from another telephone. This feature is useful if you
want to continue a call at another phone.
Prerequisite: You are conducting a call.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Park a call
Select and confirm the option shown.
0 ... 9 Enter the number of the park slot (0 - 9) and make a note
of it. If the park slot number you entered is not displayed, it is already in use; enter another one.
Retrieving a parked call
Prerequisite: One or more calls have been parked. The
phone is idle.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Retrieve call
Select and confirm the option shownSelect and confirm
the option shown[1].
0 ... 9 Enter the park slot number you noted earlier.
If the park slot number you enter is not in use, you cannot retrieve the call.
If a parked call is not picked up, after a specific period of time the call is returned to the telephone
from where it was parked (recall).
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
69
Enhanced phone functions
Step by Step
Placing an external call on hold
If you have programmed a hold key on your phone
! page 87, you can put external calls on hold.
Then all other stations can accept the call on the assigned trunk.
S Press the "Hold" key.
Held on line: 801
The message of the relevant trunk appears (e.g. 801)
and note the trunk number.
If available, the LED of the assigned trunk key flashes
slowly.
if nec.
\ or s Replace the handset or press the key shown.
Depending on the configuration, this may be necessary
so other members can also pick up the call on hold.
Picking up a held call:
Prerequisite: One or more calls are on hold. The phone
is idle.
v Open the Program/Service menu ! page 40.
Retrieve line
Select and confirm the option shown.
or
S If the "Retrieve" ! page 87 key is available, press it.
j Enter the noted trunk number.
or
T If there is a "Line:" key available for the relevant trunk,
this flashes slowly. Press the key shown.
70
Enhanced phone functions
Step by Step
Conducting a conference
In a conference call, you can talk to as many as four other parties at the same time. These may be internal or
external users.
You can only add parties to or remove them from
a conference if you initiated the conference.
[ You are conducting a call.
if nec. g Open the context menu ! page 30.
Start conference
Select and confirm the option shown.
j Call a third party.
if nec. If the third party does not answer:
Return to held call
Confirm.
Inform this party that you are initiating a conference.
Conference
Select and confirm the option shown.
Z A tone sounds every 30 seconds to indicate that a conference is in progress.
Adding up to five parties to a conference
if nec. g Open the context menu ! page 30.
Add party
Confirm.
j Call the new party.w
Conference
Select and confirm the option shown.
Removing parties from the conference
W Select a station.
g Open the context menu ! page 30.
Remove party
Select and confirm the option shown.
If a participant that was connected to the conference via an unencrypted line leaves, the conference remains unsecured.
71
Enhanced phone functions
Step by Step
Ending a conference
g Open the context menu ! page 30.
End conference
Select and confirm the option shown.
or
\ Replace the handset, if this feature is configured (contact your service personnel).
Removing party from the conference
W Select a station.
g Open the context menu ! page 30.
Drop last conf. party
Select and confirm the option shown.
Leaving a conference
g Open the context menu ! page 30.
Leave conference
Select and confirm the option shown.
or
\ Replace the handset, if this feature is configured (contact your service personnel).
72
Enhanced phone functions
Step by Step
Activating tone dialing/DTMF suffix-dialing
You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine
or automatic information system.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
DTMF dialing
Select and confirm the option shown.
j You can use the keys 0 through 9, ) and
( to transmit DTMF signals.
Ending the call also deactivates DTMF suffix dialing.
Your system may be configured so that you can
start DTMF suffix-dialing immediately after setting up a connection.
73
Enhanced phone functions
Step by Step
Recording a call
If configured (contact your service personnel), you can
record an ongoing call.
Prerequisite: You are on a call, the "Recording" key is
configured ! page 87.
S Press the "Recording" key. The LED lights up.
You and the other party hear an acoustic announcement, indicating that recording has started, and an
acoustic signal is emitted approx. every 15 seconds during the entire recording session.
During recording, it is not possible to add further
call parties.
Stopping recording
R Press the illuminated "Recording" key. The LED goes
out.
Listening to a recording
Playback of the recording depends on the voice recording system used (see the associated user guide).
74
Enhanced phone functions
Step by Step
Transferring a call after a speaker call
announcement in a group
If this function has been configured (contact your service personnel), you can use a speaker call (announcement, ! page 142) to announce a call in progress to a
group of users ! page 64.
After a member of the group has accepted the call request, you can transfer the waiting party.
Prerequisite: You are conducting a call.
Consultation
Confirm. The other party is placed on hold.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Speaker call
Select and confirm the option shown.
j Enter the group’s station number.
[ Announce the call.
When a member of the group accepts the call
! page 56, you are connected to this party.
\ Replace the handset.
or
Transfer
Select and confirm the option shown[1].
If the connection between the two other parties
is not established within 45 seconds, the call
from the first party returns to you (recall).
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
75
Enhanced phone functions
Step by Step
Sending a trunk flash (not for HiPath 500)
To activate ISDN-type services and features through the
network carrier’s analog trunks or those of other communications platforms (such as "consultation hold"), you
must send a signal to the trunks before dialing the service code or telephone number.
Prerequisite: You have set up an external connection.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Trunk flash
Select and confirm the option shown[1].
j Enter the service code and/or telephone number.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
76
Enhanced phone functions
Step by Step
If you cannot reach a destination
Call waiting (camp-on)
Prerequisite: You have dialed an internal number and
hear a busy signal. It is important that you reach the
called party.
Camp-on
Wait (approx. 5 seconds) until "Camp-on" appears on the
display and the busy tone is followed by the ring tone.
The called party can then respond ! page 67.
The called party can prevent automatic call waiting ! page 68.
If this feature is configured (contact your service
personnel), you will hear the ring tone and the
message "Camp-on" is immediately displayed.
Busy override – joining a call in progress
This function is only possible if configured by your service personnel.
Prerequisite: You have dialed an internal number and
hear a busy signal. It is important that you reach the
called party.
Override
Select and confirm the option shown.
The called party and person to whom this party is talking hear an alerting tone every two seconds.
If the called party has a system telephone with display,
the following appears on the screen: "Override: (number
or name)".
You can now start talking.
77
Enhanced phone functions
Step by Step
Using night answer
When night answer mode is active, for example during
a lunch break or after office hours, all external calls are
immediately forwarded to a specific internal telephone
(night station). The night station can be defined by service personnel ( standard night answer service) or by
you ( temporary night answer service).
Activating
Night answer on
Select and confirm the option shown.
*=default
Press the "OK" dialog key to confirm ( standard night answer service).
or
j Enter the destination number ( temporary night answer
service).
Save
Confirm.
Deactivating
Night answer off
Select and confirm the option shown.
Service personnel can also configure an "automatic
night answer service". The automatic night answer service activates at specific times for your telephone depending on how it is programmed.
You can deactivate the automatic night answer service or
replace it with a night answer service you configured.
78
Call forwarding
Step by Step
Call forwarding
You can immediately forward internal or external calls to
different internal or external telephones (destinations).
(An external destination requires special configuration
in the system.)
Select your preferred method:
• „Call forwarding key” ! Seite 80
• „Activating call forwarding via the Program/Service
menu” ! Seite 83
You can program additional call forwarding instructions
via the Program/Service menu, „Using system forwarding instructions” ! Seite 85.
When call forwarding is active, a special dial tone
sounds when you lift the handset.
If DID DTMF is active (contact your service personnel), you can also forward calls to this destination.
The call forwarding key flashes if you are a call
forwarding destination ! page 18.
Active call forwarding indication
r
An active call forwarding instruction is indicated on the
display when your phone is idle ! page 28:
The LED lights up.
The call forwarding icon, the station number and, where
applicable, the name of the forwarding destination are
displayed on the first line below the status bar.
The name of the party is used if stored in the phonebook.
220870 Dalai Lama
If call forwarding is activated for internal or external
calls, the number is preceded by the abbreviation "INT"
or "EXT".
INT Dalai, Lama
79
Call forwarding
Step by Step
Overview of call forwarding types
Different input masks are displayed depending on how
you program call forwarding (call forwarding key
! page 80 or Program/Service menu ! page 83). The
entries in the relevant menus correspond as explained
in the following table:
Call forwarding key
Variable: All calls
Program/Service
menu
1=all calls
All calls are forwarded, the saved number is deleted after
shutdown.
Variable: External calls
2=external calls only
Only external calls are forwarded.
Variable: Internal calls
3=internal calls only
Only internal calls are forwarded.
Call forwarding key
r The call forwarding key offers a quick way to activate/deactivate call forwarding instructions ! page 83 and
open the "Forwarding" page where you can edit these
instructions ! page 80.
Editing call forwarding instructions
r
Edit call forwarding
Press the call forwarding key to open the "Forwarding"
page. It provides an overview of all call forwarding types
! page 80.
You can select a call forwarding type here and set station numbers as forwarding destinations.
Press the key quickly. The LED lights up.
Select and confirm the option shown.
The "Forwarding" page opens.
Select a call forwarding type ! page 80
Variable: All calls
i Confirm the option shown to enter a forwarding destior
nation directly ! page 81.
g Enter the station number via a context menu ! page 81.
The forwarding destination is automatically deleted
when call forwarding is deactivated ! page 84.
All changes made here take effect immediately
after a short timeout.
80
Call forwarding
Step by Step
Editing forwarding destinations
Entering a station number directly
Prerequisite: The cursor is in a station number input
field.
2208|
j Enter the station number.
W
or
Select and confirm the option shown to insert the station number just copied ! page 81.
W
Select and confirm the option shown.
Entering a station number via a context menu
g
Enter destination
Prerequisite: You selected a call forwarding type
! page 80.
Open the context menu.
Select and confirm the option shown.
W
j Enter the station number.
Select and confirm the option shown.
or
Paste
Select and confirm the option shown to insert the station number just copied ! page 81.
or
220870
Select and confirm a forwarding destination in the list of
favorites ! page 82.
Copying a station number
Prerequisite: The cursor is in an input field that contains a station number:
W
Select and confirm the option shown to copy the station
number.
The station number copied remains in the clipboard until you copy another station number or
you finish editing call forwarding.
81
Call forwarding
Step by Step
Saving a station number as a favorite for call
forwarding
You can save up to five station numbers as favorites.
These station numbers then appear in the context
menu when you are programming a call forwarding destination.
If you use a station number for a contact that is already
stored in the personal phonebook, the submenu for the
call forwarding type selected shows the relevant name
with the appropriate icon rather than the station number.
Example:
Variable: All calls g
Dalai, Lama
r Press the key shown.
Edit call forwarding
Select and confirm the option shown.
The "Forwarding" page opens.
Variable: All calls g
Select a call forwarding instruction of your choice.
g Open the context menu.
Edit favourites
Select and confirm the option shown.
The "Edit favourite numbers" page opens. Existing station numbers are displayed.
Select and confirm the station number input field,
e.g. "1".
j Enter the station number ! page 81.
b Select the "Options" entry.
Save & exit g
Select and confirm the option shown.
Save & exit
Confirm the option shown in the context menu.
82
Call forwarding
Step by Step
Forwarding express activation for "all calls"
r Press the key quickly. The LED lights up.
j Enter the forwarding destination ! page 81.
Set forwarding
Confirm.
or The last forwarding destination saved for "all calls" is the
first entry in the pop-up menu:
Dalai, Lama
Select and confirm the option shown.
Call forwarding is now active for all calls. The forwarding
destination is automatically deleted when call forwarding is deactivated ! page 84.
Activating call forwarding via the
Program/Service menu
Configuration via the Program/Service menu
c Open the idle menu ! page 28.
Special features must be taken into consideration
if your telephone operates with HiPath 5000 (system networking via PC network) ! page 148!
Forwarding on
Select and confirm the option shown.
1=all calls
Confirm.
or
2=external calls only
Select and confirm the option shown.
or
3=internal calls only
Select and confirm the option shown.
j Enter the destination number.
Save
Confirm.
83
Call forwarding
Step by Step
Deactivating call forwarding
r Press the lit key. The LED goes out.
or
c Open the idle menu ! page 28.
Forwarding off
84
Select and confirm the option shown.
Call forwarding
Step by Step
Using system forwarding instructions
Call forwarding no reply (CFNR)
Calls that are not answered after three rings (=default,
can be adjusted by service personnel) or that are received while another call is ongoing can be automatically forwarded to a specified telephone.
v Open the Program/Service menu ! page 40.
Destinations g
Confirm.
CFNR on
Select and confirm the option shown.
if nec. If a phone number is already entered:
Change
Confirm.
j Enter the destination phone number.
•
•
Save
Enter the internal station number for internal destinations.
Enter the external code and the external station
number for external destinations.
Confirm.
Deactivating call forwarding/deleting a destination
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
CFNR off
Select and confirm the option shown.
Delete
Confirm the option shown to deactivate and delete the
forwarding destination.
or
Exit
Select and confirm to deactivate but not delete the forwarding destination.
If CFNR is activated, "CFNR on" appears briefly
on the display when you hang up.
85
Call forwarding
Step by Step
Call forwarding in the carrier network and
forwarding multiple subscriber numbers
(MSN) (not for U.S.)
If this function has been configured (contact your service personnel), you can forward calls to your assigned
multiple subscriber number (MSN) (DID number) directly within the carrier network.
For example, you can forward your phone line to your
home phone after business hours.
Trunk FWD on
Select and confirm the option shown.
1=immediate
Select and confirm the call forwarding type required.
or
2=on no answer
or
3=on busy
j Enter your DID number.
j Enter the destination number (without the external code).
Save
Confirm.
Deactivating call forwarding
Trunk FWD off
Select and confirm the option shown.
Confirm the displayed call forwarding type.
or
1 or 2 or 3 Enter the activated call forwarding type.
j Enter your DID number.
86
Programming sensor keys
Step by Step
Programming sensor keys
You can program frequently used functions, phone
numbers or procedures on your OpenStage 60/80 T’s
sensor keys.
Configuring function keys
See also ! page 22.
Example: Programming the Shift key
S Press and hold the required sensor key.
Assign functionality
Confirm the option shown.
or
v Open the Program/Service menu ! page 40.
Key assignments
Select and confirm the option shown.
S Press the required sensor key.
If the key is already in use, the programmed phone
number appears on the screen.
Change key
Confirm the option shown.
A list of all available functions is displayed, see
the overview ! page 88.
More features g
Select and confirm the option shown.
Shift Key
Confirm the option shown.
if nec.
Save incomplete
Select and confirm the option shown.
Some functions (e.g. with "Call forwarding") cannot be
saved completely. This means that when later initiating
the function by pressing the button, further inputs are
required.
Save
Confirm.
87
Programming sensor keys
Step by Step
The programmed function is activated by briefly
touching the key. For functions that can be
switched on/off such as "Do not disturb", press
once to switch the function on and press again to
switch the function off. When the function is
switched on, the LED lights up.
The label appears automatically and can be altered
! page 94.
The LED displays ! page 22 and ! page 88 show the
status of the function.
Overview of functions
The functions are split into the following menus:
• Destinations
• Feature Settings
• PIN and Authorization
• Calls
• More features
The available functions depend on your configuration. If a function is missing, contact your service personnel.
Saved function LED messages
S
R
Call forwarding, Forwarding - trunk, Forward line,
Night answer, Do not disturb, Telephone lock, Advisory message, Ringer cutoff, HF answerback on/off,
Join/leave group, Caller ID suppression, Call
wait.term., Waiting tone off, Ring Transfer, Recording, Door opener on/off, Control Relay (only for
HiPath 3000), Ringing group on, Shift Key, UCD
(Available on/off, Work on/off), Night answer on/off,
MULAP Privacy Release:
Saved function is not activated.
Saved function is activated.
Callback:
S You have no entry for callback.
R You have an entry for callback.
88
Programming sensor keys
Step by Step
Repdial key (Internal number, DSS:
S Party not on a call.
R Party is on a call or has activated DND.
T Flashing quickly - I’m being called, please accept.
Flashing slowly - another party is being called and has
not yet answered.
S
R
Call key, General call key, Trunk key, MULAP Key,
Temporary MSN:
No call via corresponding trunk.
Active call via the corresponding trunk.
T Flashing quickly - call on the relevant trunk, call pickup
is possible by pressing the sensor key.
Flashing slowly - a call is placed on hold on the relevant
trunk.
Trunk group key:
S At least one trunk is free.
R All lines in this trunk group are occupied.
View call charges:
S No chargeable calls have been set up since the last
check.
R Chargeable calls have been set up since the last check.
Call forwarding, Forward Line:
T Flashing slowly - your line is a call forwarding destination.
Fax details:
S No fax received or no message on the answering machine.
R Fax received or message on the answering machine.
View number of calls:
S No waiting callers.
T Flashing quickly - callers waiting (certain number is exceeded).
Flashing quickly - callers waiting (certain number is
reached).
Data I/O Service:
S No connection to an application.
R Active connection to an application.
T Flashing slowly, connection to an application is temporarily interrupted.
89
Programming sensor keys
Step by Step
The following functions saved on keys do not support LED:
Repdial key (external), Procedure key, Trace call, Speed
dial, Clear, Lock all phones, Send message, Directory
(1=internal, 2=LDAP not for HiPath 500), Call waiting,
Toggle/Connect, Conference, Speaker call, Retrieve
line, Reserve trunk, Release trunk, Temporary Phone,
Override, Park a call, Pickup - directed, Pickup - group,
Account code, Show call charges, Page (not for
HiPath 500), Answer page, Timed reminder, Open door,
DTMF dialing, Recall-key, Room monitor, Hold key, Consult internal, Consultation, Associated dial, , Tel. data
service, Relocate, Mobile Login, Discreet calling (not for
HiPath 500).
90
Programming sensor keys
Step by Step
Programming a procedure key
Numbers and functions which require further input, i.e.
which contain several operating steps, can be saved on
a key on your telephone.
S Press and hold the required sensor key.
Assign functionality
Select and confirm the option shown.
or
v Open the Program/Service menu ! page 40.
Key assignments
Select and confirm the option shown.
S Press the required sensor key.
If the key is already in use, the programmed phone
number appears on the screen.
Change key
Confirm the option shown.
Change key
Confirm.
More features g
Select and confirm the option shown.
Procedure key
Confirm.
j Enter procedure. Example:
*67 Code for associated dialing.
231 Number of the phone to for which the call should be
made.
01234 the number to be called.
if nec.S Press "Pause" to enter pauses (a "P" appears on the display).
Save
Confirm.
or If you make a mistake:
previous
Select and confirm the option shown.
This deletes all entered digits.
if nec.
Key label
Select and confirm the option shown ! page 94.
91
Programming sensor keys
Step by Step
Exit
Confirm.
or
Another key
Select and confirm the option shown.
Select the stored procedure by clicking the sensor key.
Procedures with activatable/deactivatable functions are activated by pressing the sensor key
once and deactivated by pressing it again.
You can press the procedure key during a call to
automatically send the saved digits as DTMF signals ! page 73.
92
Programming sensor keys
Step by Step
Configuring repdial keys
You can also program internal and external station numbers on the second level. The LED function is not available for internal station numbers on the second level.
To program the second level, you must program a "Shift"
key ! page 87.
See also ! page 22.
S Press and hold the required sensor key.
Assign functionality
Select and confirm the option shown.
or
v Open the Program/Service menu ! page 40.
Prog. feature key
Select and confirm the option shown.
S Press the required sensor key.
If the key is already in use, the programmed phone
number appears on the screen.
if nec.
Next layer
Select and confirm to save the phone number on the
second level.
Confirm.
Change key
Destinations
g
Confirm.
Repdial key
Confirm.
j Enter the station number.
or
Speed dial
Select and confirm the option shown.
j Enter the speed-dial number (the speed-dial numbers
correspond to the system phonebook ! page 36).
if nec.
Key label
Select and confirm the option shown ! page 94.
Exit
Confirm.
or
Another key
Select and confirm the option shown.
93
Programming sensor keys
Step by Step
Changing the label
The label set when a repdial key was programmed can
also be subsequently changed.
Changing the label
v Open the Program/Service menu ! page 40.
Prog. feature key
Select and confirm the option shown.
S Press the required sensor key.
The seizure is displayed on the screen.
Change key
Confirm.
if nec.
+=Next layer
Select and confirm to make the change on the second
level.
Key label
Select and confirm the option shown.
Change
Confirm.
j Enter the required key label text ! page 24.
Change
Confirm.
or
Default label
Select and confirm to reset to the default label.
Save
Select and confirm the option shown.
or
Previous
Select and confirm to cancel the entry.
Exit
Confirm.
94
Programming sensor keys
Step by Step
Deleting sensor key programming
S Hold down the required key.
Assign functionality
Select and confirm the option shown.
if nec.
Next layer
Select and confirm the option shown to delete the entries on the second level.
Clear key
Select and confirm the option shown.
Exit
Select and confirm the option shown.
95
Phonebooks and call lists
Step by Step
Phonebooks and call lists
Personal phonebook
For a detailed description of this function, see
! page 34.
Creating a new contact
u Press the key until the "Personal" tab is active.
Options g
Confirm.
New contact
Confirm.
The form for entering contact data opens.
Last name
Confirm.
j Enter and confirm text ! page 26.
Business 1
Select and confirm the option shown.
j Enter and confirm the phone number ! page 24.
if nec. e Select and fill out additional fields.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
96
Confirm.
Phonebooks and call lists
Step by Step
Defining the default number
If you have multiple numbers saved for a contact, you
can define the default number here that should be used
when dialing directly using the phonebook ! page 59.
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Details
Select and confirm the option shown.
Select the "Default No." entry.
Business 1 g
The phone displays the current setting.
Confirm.
Mobile
Select and confirm the required phone number.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
Saving a picture for a contact
Prerequisite: Your service personnel have loaded pictures to the OpenStage.
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Details
Select and confirm the option shown.
Select the "Picture" entry.
No picture g
Image 1
The phone displays the current setting.
Confirm.
Select and confirm the picture you wish to use.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
97
Phonebooks and call lists
Step by Step
or
h Press the key shown.
Save
Confirm.
Changing contact data
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Details
Select and confirm the option shown.
e Select the required field.
if nec. h Delete existing text.
j Enter and confirm the new text ! page 26.
if nec. e Select and edit additional fields.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
98
Confirm.
Phonebooks and call lists
Step by Step
Managing the phonebook
Defining the contact display format
u Press the key until the "Personal" tab is active.
Options g
Confirm.
Display
Select and confirm the option shown in the context
menu.
e Select and confirm the display format.
Example
Miller, Peter
Peter Miller
Miller, P
P Miller
Option
Lastname, Firstname
Firstname Lastname
Lastname, F
F Lastname
h Press the key shown.
The display format is changed immediately.
Deleting contacts from the phonebook
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Delete
Select and confirm the option shown.
Delete
Confirm in the pop-up menu.
The selected entry is deleted.
Deleting all phonebook entries
u Press the key until the "Personal" tab is active.
Options g
Confirm.
Delete all
Select and confirm the option shown in the context
menu.
Delete all entries
Confirm in the pop-up menu.
All entries are deleted.
99
Phonebooks and call lists
Step by Step
Managing groups
Creating a group
u Press the key until the "Personal" tab is active.
Options g
Confirm.
Groups
Select and confirm the option shown in the context
menu.
Options g
Confirm.
New group
Confirm the option shown in the context menu.
Select the "Group name" entry.
Confirm.
j Give the group a name ! page 26.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
The new group is stored.
Adding a contact to a group
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Details
Select and confirm the option shown.
Select the "Groups" entry.
No group g
Confirm.
VIP
In the context menu, select and confirm a group.
b Select the "Options" entry.
Save & exit
100
Select and confirm the option shown.
Phonebooks and call lists
Step by Step
or
h Press the key shown.
Save
Confirm.
Deleting a contact from a group
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a contact.
g Open the context menu.
Details
Select and confirm the option shown.
Select the "Groups" entry.
VIP g
Confirm.
No group
Select and confirm the option shown in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
Deleting a group
u Press the key until the "Personal" tab is active.
Options g
Confirm.
Groups g
Select and confirm the option shown in the context
menu.
VIP g
Select and confirm a group.
Delete
Select and confirm the option shown.
Delete
Confirm in the pop-up menu.
The group is deleted and, if necessary, any assigned
contacts remain saved in the phonebook.
101
Phonebooks and call lists
Step by Step
LDAP database
Information about the LDAP directory can also be found
on ! page 36.
Finding an LDAP entry
If configured (ask your service personnel), you can
search for directory data in the LDAP database and dial
the number of any subscriber you find there.
Prerequisite: The LDAP search feature has been configured in the system.
^ Lift the handset.
or
n Press the key shown. The LED lights up.
or
c Open the idle menu ! page 28.
Phonebook
Confirm the option shown.
if nec. If several directories have been configured:
2=LDAP
Select and confirm the option shown.
j Enter the name you wish to search for using the keypad
! page 24 (max. 16 characters).
You can enter an incomplete name, e.g. "mei" for "Meier".
if nec. If configured (ask your service personnel), you can also
search for surname and first name. To separate surname and first name by a space, enter "0". You can enter
incomplete names, e.g. "mei p" for "Meier Peter".
if nec.
Delete letter
Select and confirm each letter to be deleted. The last
letter entered is deleted.
In large databases, the results of the search may
be incomplete if too few characters are entered
! page 103.
Find
102
Confirm the option shown.
The name is searched for. This may take a few seconds.
Phonebooks and call lists
Step by Step
The result is displayed
If only one name is found, it is displayed.
Confirm the option shown.
Call
If several names are found (max. 50), the first name is
displayed.
d or b Press
or
Scroll forward
select and confirm the option shown
or
Scroll back
select and confirm the option shown
Call
Select and confirm the option shown.
If no name is found
If your search does not yield any name corresponding to
your query, you can extend the range of the search,
e.g. by deleting characters.
Modify search
Select and confirm the option shown.
For further procedure, see above.
If too many names are found
If more than the maximum of 50 names are found corresponding to your query, only an incomplete list of results can be displayed.
You can view these results, select any of the names, or
change the search string (e.g. narrow the search by entering more characters).
In this case it is advisable to narrow down the
search so that all corresponding names can be
displayed.
Display results
Confirm, to view the incomplete list.
For further procedure, see above.
or Narrow the search down.
Modify search
Select and confirm, in order to change the search string.
For further procedure, see above.
103
Phonebooks and call lists
Step by Step
Call lists
For a detailed description of this function, see
! page 37.
View details
w Press the key until the call list you want is active.
Niels, Bohr
18.10.
Select the entry you want.
g Open the context menu ! page 30.
Details
Select and confirm the option shown.
For illustrated examples and descriptions of the displayed information, refer to ! page 38.
Deleting entries
Deleting an individual entry
w Press the key until the call list you want is active.
Niels, Bohr
18.10.
Select the entry you want.
g Open the context menu ! page 30.
Delete
Select and confirm the option shown.
The entry is deleted.
Deleting all entries in a list
w Press the key until the call list you want is active.
Options g
Confirm.
Delete All
Confirm the option shown in the context menu.
All entries in the list displayed are deleted.
104
Phonebooks and call lists
Step by Step
Copying entries from the call logs
into the personal phonebook
w Press the key until the call list you want is active.
Niels, Bohr18.10. 07:06am
Copy as contact
Select the entry you want.
Select and confirm the option shown in the context
menu.
You have the following options for "Create contact":
• Saving and changing
• Saving without changing
• Exiting (without saving)
Saving and changing
Saving and changing
Select and confirm the option shown.
The mask to edit a contact in the personal phonebook
opens ! page 98. Fill out the relevant fields accordingly
and save the new contact.
Saving without changing
Saving without changing
Select and confirm the option shown.
An entry is created and the message "Contact created"
is displayed. If you open the phonebook, you will be
prompted to update the directory. For this type of entries a group "Copied contacts" is created so that you
can find them more easily.
105
Displaying and assigning call charges
Step by Step
Displaying and assigning call
charges
Displaying call charges (not for U.S.)
For the current call
Call charges are shown by default on the display when
a call ends.
If you want to display call charges as they occur during
a chargeable call, your service personnel must request
this option from the network operator.
Call charge display must be requested from the network operator and configured by the relevant service
personnel.
Depending on the setting, call charges are displayed
during or after a call.
Depending on the network operator, free external calls
are also displayed. The message "Free of Charge" appears on the screen either before or during the call.
If the cost indication facility has not been installed, the
display will show the dialed number and/or the length of
the telephone call.
If a call is forwarded, call charges are assigned to
the destination of the call transfer operation.
For all calls and for the last call
Connection charges for the last chargeable call made
are displayed first. After five seconds, the accumulated
connection charge (total) is displayed.
v Open the Program/Service menu ! page 40.
More features g
Select and confirm the option shown.
Show call charges
Select and confirm the option shown[1].
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
106
Displaying and assigning call charges
Step by Step
Displaying call charges for another
telephone (not for U.S.)
If configured (contact your service personnel), you can
also display and print chargeable calls for another phone
(for instance. for a pay phone).
Prerequisite: You have programmed the function
"Show call charges" on a key ! page 87.
The LED lights up to indicate that a you have conducted
a chargeable call since the last time you viewed the
charges.
S Press the "Call Charges" key. Chargeable calls are displayed.
W Select a connection.
Print
Select and confirm the option shown,
or
Delete
select and confirm the option shown,
or
Add l information
select and confirm the option shown,
or
Exit
select and confirm the option shown.
107
Displaying and assigning call charges
Step by Step
Dialing with call charge assignment
You can assign external calls to certain projects.
Prerequisite: Your service personnel have defined account codes for you.
v Open the Program/Service menu ! page 40.
Calls g
Select and confirm the option shown.
Account code
Select and confirm the option shown.
j Enter the account code.
if nec. # Press the key shown,
or
#=Save
Confirm.
Must be configured (consult your service personnel):
j Enter the external phone number.
You can also enter the account code during a call.
108
Privacy/security
Step by Step
Privacy/security
User password
The user password protects access to the user menu
! page 40.
The preset password "000000" is a blank password, that is, the "User" menu is freely accessible.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
j Enter and confirm the user password ! page 24.
Security
Select and confirm the option shown.
Select the "Set password" entry.
******
Confirm.
h If applicable, delete the old password.
j Enter a new password (at least six digits) and confirm
your entry.
Select the "Confirm password" entry.
******
Confirm.
j Re-enter and confirm the password.
Select the "Phone lock" entry.
Disabled g
The phone displays the current setting.
Confirm.
Enabled
Select and confirm the option shown in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
109
Privacy/security
Step by Step
Turning ringer cutoff on and off
If you do not wish to take calls, you can activate the ringer cutoff function. Calls are only identified by one ring
signal, an indication on the display, and a key which has
been programmed to flash (such as a trunk key).
Activating
c Open the idle menu ! page 28.
Ringer cutoff on
Select and confirm the option shown[1].
Deactivating
c Open the idle menu ! page 28.
Ringer cutoff off
Confirm.
Deactivating the ring tone
You can deactivate your ring tone if you do not want to
be disturbed by your phone ringing.
Deactivating
* Press the key shown until the icon for the deactivated
ringer appears on the display ! page 25.
Activating
* Press the key shown until the icon for the deactivated
ringer disappears on the display.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
110
Privacy/security
Step by Step
Do not disturb
If you do not wish to take calls, you can activate do not
disturb. Internal callers hear the busy tone, external callers are connected to another phone, which you can
specify (contact your service personnel).
In multi-line telephones, "Do not disturb" can only
be used for the primary line ! page 133.
Activating
c Open the idle menu ! page 28.
DND on
Select and confirm the option shown. The DND icon appears on the status bar ! page 25.
Deactivating
c Open the idle menu ! page 28.
DND off
Confirm.
When you lift the handset, you will hear a special
tone (continuous buzzing) reminding you that "Do
not disturb" is activated.
Authorized internal callers automatically override
the DND feature after five seconds.
Suppressing your phone number on the
called party’s phone
You can prevent your station number or name from appearing on the displays of external parties you call. This
setting remains active until you deactivate it.
Activating
c Open the idle menu ! page 28.
Suppress call ID
Select and confirm the option shown.
Deactivating
c Open the idle menu ! page 28.
Restore caller ID
Select and confirm the option shown.
Your service personnel can activate/deactivate
caller ID suppression for all phones.
111
Privacy/security
Step by Step
Silent Monitor (not for HiPath 500)
When configured (ask responsible service personnel),
you can join in an on-going call conducted by an internal
user and monitor silently and unnoticed.
*944 Enter the code.
j Enter your internal station number.
Monitoring a room
You can use a phone to monitor a room. This function
must be enabled on the monitoring phone.
When you call this phone, you can immediately hear
what is happening in that room.
Activating the telephone to be monitored
v Open the Program/Service menu ! page 40.
Room monitor
Select and confirm the option shown.
You can either leave the telephone in speakerphone
mode or lift the handset and leave it directed towards
the noise source.
Deactivating the telephone to be monitored
v Press the lit key. The LED goes out.
or
\ Replace the handset.
Monitoring the room
j Enter the internal station number of the phone located
in the room that you wish to monitor.
112
Privacy/security
Step by Step
Trace call: identifying anonymous
callers (not for U.S.)
You can identify malicious external callers. You can
record the caller’s phone number during a call or up to
30 seconds after a call. In this case, you should not
hang up.
v Open the Program/Service menu ! page 40.
Trace call
Select and confirm the option shown.
If the trace is successful, the transmitted data is
stored by your network operator. Contact your
service personnel.
113
Privacy/security
Step by Step
Locking the telephone to prevent
unauthorized use
You can prevent unauthorized parties from using your
phone during your absence.
Locking the phone
c Open the idle menu ! page 28.
Lock phone
Select and confirm the option shown.
or
# Press the key shown.
j Enter code (telephone lock) ! page 116.
The padlock icon appears on the status bar ! page 25.
Unlocking the phone
c Open the idle menu ! page 28.
Unlock phone
Select and confirm the option shown.
or
# Press the key shown.
j Enter code (telephone lock) ! page 116.
When the phone is locked, a special dial tone
sounds when the handset is lifted. Within the
system, users can make calls as normal.
Your telephone can also be locked or unlocked
again by an authorized party ! page 115.
114
Privacy/security
Step by Step
Locking another telephone to prevent
unauthorized use
If configured (contact your service personnel), you can
lock and unlock other telephones to prevent unauthorized access.
If a phone user locks his or her phone and forgets the
personal lock code, you can use this function to unlock
the phone.
v Open the Program/Service menu ! page 40.
Confirm[1].
Lock all phones
j Enter the internal station number of the phone you wish
to lock/unlock.
*=lock phone
Confirm.
or
#=unlock phone
Select and confirm the option shown.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
115
Privacy/security
Step by Step
Saving your PIN
Enter the lock code to use the functions
• Locking the phone! page 114
• Use another telephone like your own ! page 122
• Change number ! page 123
You can change this lock code on your own.
If you forget your code, contact your service personnel to have the default code restored.
The default code is "00000".
v Open the Program/Service menu ! page 40.
PIN and Authorization g
Select and confirm the option shown.
Change PIN
Select and confirm the option shown[1].
j Enter the current five-digit PIN.
If you have not yet set a PIN, use "00000" the first time.
j Enter the new PIN.
j Re-enter the new PIN.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
116
More functions/services
Step by Step
More functions/services
Appointments function
You can program your telephone to send you a timed reminder call.
You must save the relevant time of the call for this. You
can enter a single appointment that will take place in
the next twenty-four hours or you can enter a daily recurring appointment.
Saving appointments
v Open the Program/Service menu ! page 40.
Timed reminder on
Select and confirm the option shown.
j Enter a 4-digit time, such as 0905 for 9.05 (= 9.05 a.m.)
or 1430 für 14.30 (= 2.30 p.m.).
possibly 2 or 7 If the selected language is "US English" ! page 165,
you can enter the code 2 for "am" or 7 for "pm" (standard
= "am“).
one time only
Confirm.
or
Daily
Select and confirm the option shown.
Save
Confirm.
Deleting and checking a saved appointment
v Open the Program/Service menu ! page 40.
Timed reminder off
Select and confirm the option shown.
Delete
Confirm.
The reminder is deleted.
or
Exit
Select and confirm the option shown.
The reminder is not deleted.
117
More functions/services
Step by Step
Using timed reminders
Prerequisite: You have saved a reminder ! page 117.
The saved time arrives.
Reminder at 1200
The phone is ringing. The appointment time is displayed.
n Press key twice.
or
^ \ Lift the handset and replace it again.
If you do not answer the timed reminder, it is repeated five times and then deleted.
118
More functions/services
Step by Step
Sending a message
You can send short text messages to individual stations
or groups of stations with system telephones.
Creating and sending a message
c Open the idle menu ! page 28.
or
[ Open the context menu during a call
Send message
select and confirm the option shown.
j Enter the internal station number of the recipient or
group.
0=Please callback
Select predefined text (can be changed by service personnel) and confirm.
or
0...9 Enter the code.
or
The code is shown on your display with the corresponding message.
Enter message text
Select and confirm, for information on how to enter text
! page 24.
Send
Confirm.
Transmitted text messages are saved as callback
requests on system telephones with no display
and on ISDN, pulse or tone dialing telephones.
Displaying and deleting messages you have sent
c
Prerequisite: The recipient has not yet accepted a sent
message.
Open the idle menu ! page 28.
View sent message
Select and confirm the option shown.
Message sent
Confirm.
The text message is displayed.
Delete
Select and confirm the option shown.
The message is deleted.
119
More functions/services
Step by Step
Viewing and editing incoming messages
Pay attention to the notes on ! page 39.
x The LED lights up. Press the key shown.
or
View messages
Confirm.
The sender’s caller ID appears on the display.
Message sent
Confirm.
The text message appears on the display.
Viewing the transmission time
Time/date sent
Confirm.
Calling the sender
Call sender
Select and confirm the option shown.
Deleting messages
Delete
120
Select and confirm the option shown.
More functions/services
Step by Step
Leaving an advisory message
You can leave messages/advisory messages on your
phone’s display for internal callers that wish to contact
you in your absence.
When you receive a call, the message appears on the
caller’s display.
c Open the idle menu ! page 28.
Advisory msg. on
Select and confirm the option shown.
0=Will return at:
Select predefined text (can be changed by service personnel) and confirm.
or
0...9 Enter the code directly.
The code is shown on your display with the corresponding message.
Predefined messages with a colon can be completed by entering a digit.
or
Enter message text
Select and confirm, for information on how to enter text
! page 24.
Save
Confirm.
Deleting advisory messages
c Open the idle menu ! page 28.
Advisory msg. off
Confirm.
or
R The LED lights up if the "Advisory message" key is available ! page 87. Press the key shown.
121
More functions/services
Step by Step
Displaying the number of waiting calls/
overload display
You can show the number of external waiting calls on
the display by pressing the "View number of calls" key
! page 87.
R Press the " Calls in Q" key.
S
If the number of waiting calls exceeds a preset limit
while you are engaged in another call (overload), the
LED on the key lights up. Contact your service personnel to find out the waiting call limit.
LED off: There are no waiting calls.
T • LED is flashing slowly:
•
The set limit has been reached.
LED is flashing quickly:
The limit has been exceeded (overload).
Using another telephone like your own
for a call
Other parties can temporarily use your phone like their
own for an outgoing call.
v Open the Program/Service menu ! page 40.
PIN and Authorization
g
Select and confirm the option shown.
Displaying and deleting messages you have sent
Temporary Phone
j Enter the number of the other user.
j Enter the other user’s lock code ! page 109.
if nec.
Change PIN
If the other user has not set a PIN, he or she is prompted to do so on his or her phone.
j Enter the external phone number.
122
More functions/services
Step by Step
Change number (exchanged phone/
move/relocate)
When configured (consult your service personnel),you
can move your number to any other phone.
Your phone to date is then assigned the old number of
your new phone; the number including phone settings
(e. g. programmed keys) are exchanged.
Prerequisite: Your old and new telephone are the first
telephones at each connection. The telephones are in
idle state.
The following procedure is carried out on the new
phone.
v Open the Program/Service menu ! page 40.
Relocate
Select and confirm the option shown.
j Enter own station number.
j Enter code (telephone lock) ! page 109.
(Not necessary if you have not set a code.)
Complete relocate
Confirm.
If you change numbers of different system
phones, programmed keys are replaced with the
default assignment.
You can however connect your phone to a different port and then carry out the procedure.
123
More functions/services
Step by Step
Fax details and message on answering
machine
If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to
a programmable key ! page 87, the key lights up when
a fax or a message has been received.
Deactivating signaling
R Press the flashing key "Fax service". The LED goes out.
Resetting services and functions
(system-wide cancellation for a
telephone)
A general reset procedure is available for initiated functions. The following functions are deleted, if enabled:
• Forwarding on
• Advisory msg. on
• Ringing group on
• Hunt group off
• Suppress call ID
• Call waiting tone off
• Do not disturb on
• Ringer cutoff on
• Received messages:
• View callbacks
v Open the Program/Service menu ! page 40.
More features g
Select and confirm the option shown.
Reset services
Select and confirm the option shown[1].
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
124
More functions/services
Step by Step
Activating functions for another
telephone
If configured (contact your service personnel), you can
activate and deactivate the following functions for other
phones (associated service):
•
•
•
•
•
•
•
•
•
•
Do not disturb,
code: *97/#97 ! page 111
Call forwarding,
code: *11, *12, *13/#1 ! page 83
Lock and unlock phone,
code *66/#66 ! page 114
Ringing group
code *81/#81 ! page 142
Leave an advisory message,
code *69/#69 ! page 119
Group call,
code *85/#85 ! page 142
Reset services and functions,
code #0 ! page 124
Control relays,
code *90/#90 ! page 131
Night answer,
code *44/#44 ! page 78
Timed reminders,
code *46/#46 ! page 117
v Open the Program/Service menu ! page 40.
Associated serv.
Select and confirm the option shown.
j Enter the internal station number of the phone where
you wish to activate the function.
j Enter code (for example, *97 for "Do not disturb on").
For any additional input, follow the instructions on your
display.
125
More functions/services
Step by Step
Using system functions from outside
DISA (direct inward system access)
If configured (contact your service personnel), you can
use an external phone like an internal station to set up
an outgoing external connection via the system. You
can also activate or deactivate the following system
functions:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Reset services and functions,
code #0 ! page 124
Call forwarding, code *1/#1 ! page 83
Lock and unlock phone,
code *66/#66 ! page 114
Save your PIN,
code *93 ! page 116
Send a message,
code *68/#68 ! page 119
Leave an advisory message,
code *69/#69 ! page 121
Ringing group, code *81/#81 ! page 142
Group call, code *85/#85 ! page 142
Caller ID suppression,
code *86/#86 ! page 111
Camp-on tone, code *87/#87 ! page 68
Open door, code *61 ! page 57
Release door opener, code *89/#89 ! page 58
Control relays, code *90/#90 ! page 131
Do not disturb, code *97/#97 ! page 111
Ringer cutoff, code *98/#98 ! page 110
Dial using speed dial, code *7 ! page 62
Associated service, code *83 ! page 125
Prerequisite: Your phone supports tone dialing (DTMF)
or you can switch your phone to tone dialing. The phone
is not connected to the system.
j Establish a connection to the system. Enter the station
number (contact your service personnel).
j Wait for the continuous tone (if necessary, switch
phone to tone dialing) and enter the internal number assigned to you and the corresponding PIN.
# Enter the code (only required if programmed in the system).
126
More functions/services
Step by Step
j Wait for the dial tone and enter the code for example,
*97 for Do not disturb on. If necessary, make further
entries; refer also to the user guide for dial pulse/DTMF
phones.
or
j Dial the external number.
You can only perform one function/establish one
outgoing connection at a time.
The connection is cleared as soon as the function
is successfully activated.
In the case of an external call, the connection is
cleared as soon as one of the call partners hangs
up.
127
More functions/services
Step by Step
Using functions in ISDN via code
dialing (keypad dialing)
If authorized (contact your service personnel), you can
access ISDN functions in some regions using codes.
v Open the Program/Service menu ! page 40.
Keypad dialing
Select and confirm the option shown.
j Enter the required trunk number (contact your service
personnel).
j Entering a code for required ISDN function (contact your
service personnel).
Contact your network provider to find out which
ISDN functions can be code-operated in your
country.
Siemens Enterprise Communications
GmbH & Co. KG shall not be liable for damages/
costs which may be incurred by fraudulent activities or remote operation (such as toll fraud).
128
More functions/services
Step by Step
Controlling Connected Computer or
Their Programs/Tel. Data Service
If this function has been configured (contact your service personnel), you can control connected computers
or programs running on them, such as hotel services or
information systems, from your telephone.
Prerequisite: You have set up a connection.
v Open the Program/Service menu ! page 40.
Tel. data service
Confirm.
For entering data, you are guided by the connected
computer. However, depending on configuration (contact your service personnel), you must activate your entries in one of the following ways:
Inputs in en-bloc mode
0...9 Enter data.
# Complete entry.
or
Entry complete
Select and confirm the option shown.
Inputs in online mode
The connected computer processes your entries directly.
# Complete entry.
0...9 Enter data.
129
More functions/services
Step by Step
Communicating with PC applications
over a CSTA interface
If configured (contact your service personnel), you can
use your phone to communicate with PC applications
(CSTA = Computer Supported Telecommunications Applications). You send information to the application and
receive information from the application, for example,
via your phone display.
S Press the "Data I/O" key, key programming ! page 87.
j Enter the three-digit ID for the application you wish to
control.
e, 0...9 Use the TouchGuide and the keypad for communication
with the application.
Temporarily interrupting communication with the
application
^ The phone is ringing. You answer the call.
T The LED on the "Data I/O" key flashes: Communication
to the application is automatically interrupted.
Resuming communication with the application
T Press the flashing "Data I/O" key. The LED lights up.
Ending communication with the application
Select and confirm the relevant CSTA message.
or
^ \ Lift the handset and replace it again.
130
More functions/services
Step by Step
Controlling relays
(only for HiPath 3000)
If this function has been configured (contact your service personnel), you can use up to four relays to enable/
disable different devices (such as a door opener).
Depending on how you program the relays, you can activate and deactivate them manually them or configure
them to activate and deactivate automatically (after timeout).
Special features must be taken into consideration if your telephone operates with
HiPath 5000 (system networking via PC network) ! page 131!
Control Relay On
Select and confirm the option shown,
or
Control Relay Off
select and confirm the option shown.
1...4 Enter the relay.
Sensors (HiPath 33x0/35x0 only)
If configured (consult your service personnel), sensors
are able to recognize signals, call your phone, and display an appropriate message on the screen.
131
More functions/services
Step by Step
Paging persons
(not for U.S., not for HiPath 500)
If radio paging equipment (PSE) is connected to your
system (contact your service personnel), you can locate
people via their pocket receivers.
Pocket receivers signal a call request to the person you
want to page. This person can then answer the page at
the nearest phone.
Paging persons
To ensure that you can be found, you must have enabled a ringing group ! page 142, call forwarding
! page 79 or call forwarding-no answer to the internal
station number of your PSE.
A call request is signaled automatically.
Answering the page from the nearest telephone
^ Lift the handset.
*59 Enter the code.
j Enter own station number.
132
Making calls in the team/executive/secretary configuration
Step by Step
Making calls in the team/executive/secretary configuration
If configured (consult your service personnel), you belong to a team of subscribers with multiple lines (multiline ! page 13). Your phone features trunk keys (MULAP keys) ! page 134.
Lines
A distinction is made between primary and secondary
lines. Each of these line types can be used on a private
or shared basis ! page 133.
Primary line
All multi-line telephones have a primary line. This line
can be reached in the usual manner via your public
phone number. Incoming calls are signaled on this line.
Secondary line
The secondary line on your phone is used as a primary
line by another subscriber. Your primary line, which is
configured on another telephone, simultaneously functions as the secondary line on that telephone.
Line utilization
Private line
A line that is used by a single telephone. This line cannot be used as a secondary line by another telephone.
Shared line
A line that is configured on multiple telephones. The
line status (if configured) is displayed for all telephones
that share this line. If, for example, a shared line is being
used by a telephone, a status message indicating that
this line is busy is displayed on all other telephones.
Direct call line
A line with a direct connection to another telephone.
You can see the status of the line from the LED.
133
Making calls in the team/executive/secretary configuration
Step by Step
Line seizure
Line seizure must be configured (consult your service
personnel). If automatic line seizure is configured, a
trunk is automatically assigned when you lift the handset or press the trunk key.
Trunk keys
The programmable sensor keys on multi-line phones
function as trunk keys. Every sensor key programmed
as a "Trunk key" (key label: Transfer Trk) corresponds to
a trunk with the result that you can configure up to
eight trunks in OpenStage 60/80 T.
As a team member, you can independently program the
following functions on sensor keys ! page 87:
• Direct station select
• Join/leave group
(not available on executive phone in an executive/
secretary team)
• Ring Transfer: On/Off
(only in an executive/secretary team)
You can also program a sensor key with the function
"Forward Line" (call forwarding) for each line.
LED displays on trunk keys
LED
S Off
Explanation
– The line is in idle mode.
– Incoming call on the line
T Flashing[1] – Hold reminder is activated
R On
– The line is on "Hold".
– The line is busy.
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval. The flashing interval represents
different statuses, which are described in detail in the corresponding sections of the manual.
134
Making calls in the team/executive/secretary configuration
Step by Step
Answering calls with the trunk keys
Prerequisite: You can see an incoming call on a trunk.
if nec. T Press the trunk key that is flashing quickly.
(only if Prime Line ! page 134 is not active).
^ Lift the handset.
or Speakerphone mode.
Dialing with trunk keys
if nec. S Select a line (only if Prime Line ! page 134 is not active).
j Enter the station number.
^ Lift the handset.
or Speakerphone mode.
Placing a call on hold on a trunk key and
retrieving the held call
Prerequisite: You are conducting a call via one of your
group’s trunks. The "Hold" key has been programmed
on your telephone ! page 87.
Hold
S Press the "Hold" key.
if nec.
\ or s Replace the handset or press the key shown.
Depending on the configuration (contact your service
personnel), this may be necessary so other team members can also pick up the call on hold.
Retrieving the call
T Press the trunk key flashing slowly.
135
Making calls in the team/executive/secretary configuration
Step by Step
Making calls on multiple lines alternately
Prerequisite: You are conducting a call via one of your
group’s trunks. Another trunk key is flashing.
T Press the flashing trunk key. The first call party is on
hold on the other trunk.
T Press the trunk key flashing slowly. The second call party is on hold.
You can switch between lines as often as you wish.
Press the trunk key flashing slowly each time.
MULAP conference release
If configured (consult your service personnel), you can
program a sensor key on your phone with the function
"MULAP Privacy Release"! page 87. The default label
is "Priv Release".
If you program this key, you do not have to use the
menu to set up a conference. Your team partner only
has to press the flashing trunk key associated with your
trunk on his or her phone to immediately join the conference.
[ You are conducting a call.
S Press the "Priv Release" key. The LED lights up.
Up to three team members can now join the conference.
Prerequisite: The trunk on which you are speaking is
configured on the other phone as a trunk key.
T Press the flashing trunk key.
136
Making calls in the team/executive/secretary configuration
Step by Step
Direct station selection key
Your phone features a programmable sensor key configured for direct station selection for every team member.
Meaning of LED displays on DSS keys
LED
Meaning of function key
S Off
Team party not on a call.
T
Flashing[1]
R On
Quickly: I am being called, please
accept.
Slowly: Another party is being
called and has not yet answered.
Team party is on a call or has activated DND.
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval. The flashing interval represents
different statuses, which are described in detail in the corresponding sections of the manual.
Using DSS keys to answer calls
Prerequisite: Your telephone rings or the DSS key
flashes.
if nec. T Press the flashing DSS key.
^ Lift the handset.
or
n Press the key shown.
Calling a team member directly
S Press the DSS key.
or
R If the team member you wish to reach is engaged in another call, the DSS key on your telephone is lit. You can
still make the call in this case.
^ Lift the handset.
or Speakerphone mode.
137
Making calls in the team/executive/secretary configuration
Step by Step
Transferring a call in progress
S Press the DSS key and announce the call if necessary.
\ Replace the handset.
or
s Press the key shown.
Accepting a call for another team member
T Press the flashing DSS key or trunk key.
^ Lift the handset.
or Speakerphone mode.
138
Making calls in the team/executive/secretary configuration
Step by Step
Forwarding calls on trunks
You can immediately forward internal or external calls to
different internal or external telephones (destinations).
(External destinations require special configuration in
the system).
Activating call forwarding for one trunk activates the
function for all trunk keys assigned to this trunk in your
group.
v Open the Program/Service menu ! page 40.
Forward Line: On
Select and confirm the option shown.
S Press the required trunk key.
or
j Enter the required trunk number.
or
S If available. Press the "CFW MULAP" key.
(You have programmed a key with the incomplete "CFW
MULAP" function, excluding the call forwarding type
and destination ! page 87.)
1=all calls
Confirm,
or
2=external calls only
select and confirm the option shown,
or
3=internal calls only
select and confirm the option shown.
or
1 or 2 or 3 Enter the code.
j Enter the destination phone number.
Confirm.
or
S If available. Press the "CFW MULAP" key. (You have programmed the "CFW MULAP" key with the call forwarding type and destination, ! page 87.)
139
Making calls in the team/executive/secretary configuration
Step by Step
Deactivating call forwarding
v Open the Program/Service menu ! page 40.
Forward Line: Off
Select and confirm the option shown.
S Press the required trunk key.
or
j Enter the required trunk number.
or
R If available. Press the "CFW MULAP" key.
If you have activated call forwarding for a trunk, a
special dial tone sounds when the line is seized.
Understanding the LED displays on the sensor key
for "CFW MULAP"
S The LED on the "CFW MULAP" key is off - call forwarding is not active for this trunk.
R The LED on the "CFW MULAP" key lights up - call forwarding is active for this trunk.
T The LED on the "CFW MULAP" key is flashing slowly,
the trunk is the call forwarding destination.
140
Making calls in the team/executive/secretary configuration
Step by Step
Transferring calls directly to the
executive phone
Normally, all calls for the executive are audibly signaled
only by the secretary phone.
You can set audible signaling so calls are signaled only
by the executive phone or by a second phone assigned
to it.
Prerequisite: On your phone there is a sensor key programmed with the function "Ring Transfer". The default
label is "Ring xfer".
This function is only available for the executive/
secretary configuration.
Activating
S Press the "Ring xfer" key. The LED lights up.
or
v Open the Program/Service menu ! page 40.
Ring Transfer: On
Select and confirm the option shown.
S Press the required trunk key.
or
j Enter the required trunk number.
Deactivating
R Press the "Ring xfer" key. The LED goes out.
or
v Open the Program/Service menu ! page 40.
Ring Transfer: Off
Select and confirm the option shown.
S Press the required trunk key.
or
j Enter the required trunk number.
141
Using team functions
Step by Step
Using team functions
If configured (consult your service personnel), your telephone is part of a team. The team consists of internal
phones that are able to use certain functions.
Activating/deactivating a group call
If configured (consult your service personnel), you belong to one or more groups of stations, which can be
reached via hunt group or group call station numbers.
Incoming calls are signaled one after the other (= hunt
group) or simultaneously (= group call) on all phones in
the group, until a group member answers the call.
You can also belong to a team (including executive/secretary configurations) in which station numbers are programmed on trunk keys ! page 133.
Every group member can still be reached at his or her
personal phone number.
You can activate and deactivate the audible signal for a
hunt group, group call or individual trunks in a group (including executive/secretary).
If the LED on a programmed "Hunt group" key is illuminated ! page 87, this means that the audible tone was
activated for at least one group.
This function is not available for the executive
phone in team/executive/secretary configurations.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 (system networking via PC network) ! page 147!
c Open the idle menu ! page 28.
Select and confirm the option shown[1].
Leave group
or
Join group
Select and confirm the option shown.
or
S or R Press the "Hunt group".
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
142
Using team functions
Step by Step
You belong to multiple groups or to one group with
trunk keys (including executive/secretary configuration).
c Open the idle menu ! page 28.
Select and confirm the option shown[1],
Leave group
or
Join group
select and confirm the option shown.
S or R Press the "Hunt group".
301 X Group name
If an "X" appears between group/trunk number (such as
301) and group name, the audible tone is active for this
group or trunk.
or
301
Group name
No "X" means that the audible tone is deactivated.
Next
Confirm. The next group/trunk number is displayed with
a group name.
or
Select and confirm the option shown[1].
The audible tone for the group/trunk displayed is deactivated.
Leave group
or
Select and confirm the option shown[1].
The audible tone for the group/trunk displayed is activated.
Join group
or
Select and confirm the option shown[1].
The audible tone for all groups and trunks is deactivated.
#=Leave all groups
or
*=Rejoin all groups
Select and confirm the option shown[1].
The audible tone for all groups and trunks is activated.
If you have activated the audible tone for another
group/trunk or deactivated the audible tone for all
groups/trunks you belong to, you will hear a special dial tone when you lift the handset.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
143
Using team functions
Step by Step
Accepting a call for another member of
your team
You can use your own telephone to accept calls for other telephones in your team, even while engaged in an
ongoing call. To do this, contact your service personnel
to find out if a pickup group has been configured.
Pickup - group
Prerequisite: Your telephone rings briefly. "Call for:" appears on the upper display line with the station number/
name of the originator; the station number/name of the
caller appears on the lower line.
Select and confirm the option shown.
Ringing group
You can have calls for your telephone signaled audibly at
up to five other internal phones. The phone that answers the call first receives the call.
Special features must be taken into consideration
if your telephone operates with HiPath 5000 (system networking via PC network) ! page 150!
Saving, displaying, and deleting telephones for the
ringing group
v Open the Program/Service menu ! page 40.
Destinations
g
Ringing group on
Confirm.
Select and confirm the option shown[1].
Follow the display prompts (enter the internal station
number).
If your phone belongs to a ringing group, your
display will show the station number or the name
of the originator on the upper line and that of the
caller on the lower line.
Removing all telephones in a call ringing group
c Open the idle menu ! page 28.
Ringing group off
Select and confirm the option shown.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
144
Using team functions
Step by Step
Uniform Call Distribution (UCD)
If configured (consult your service personnel), you may
belong to a group of stations (agents), to which calls are
distributed.
An incoming call is always assigned to the agent idle the
longest.
Logging on and off at the beginning and end of your
shift
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
UCD g
Select and confirm the option shown[1].
Log on
Confirm,
or
Log off
select and confirm the option shown.
j To log on, enter your identification number ("Agent:").
Contact your service personnel to find out what it is.
Logging on and off during your shift
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
UCD g
Select and confirm the option shown[1].
Not available
Confirm,
or
Available
select and confirm the option shown.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
145
Using team functions
Step by Step
Requesting and activating a work time
You can request/activate work time to ensure you have
enough time to wrap up the last call. Your phone is excluded from call distribution for a set period or until you
log back on.
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
UCD g
Select and confirm the option shown[1].
Work on
Confirm,
or
Work off
select and confirm the option shown.
Turning the night service on and off for UCD
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
UCD g
Select and confirm the option shown[1].
UCD night on
Confirm,
or
UCD night off
select and confirm the option shown.
Display the number of waiting calls
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
UCD g
Select and confirm the option shown[1].
Calls in queue
Confirm.
[1] „Differing display view in a HiPath 4000 environment (not for
HiPath 500)” ! Seite 185
146
Special functions in the LAN (not for HiPath 500)
Step by Step
Special functions in the LAN
(not for HiPath 500)
If your telephone is operating in a HiPath 5000 environment, multiple HiPath 3000 systems are interconnected via a LAN (Local Area Network, e. g. proprietary PC
network). You are conducting a call via the LAN (PC network).
In this instance, you must note certain particularities for
some functions. These are described in this section.
Leaving hunt group/group call
Prerequisite: You are part of a hunt group/group call
! page 142 in another HiPath 3000.
c Open the idle menu ! page 28.
DISA intern
Select and confirm the option shown.
j Enter the (DISA) station number of the other
HiPath 3000.
i or # Confirm your entry.
j Enter the (DISA) station number of your phone.
i or # Confirm your entry.
Leave group
Confirm,
or
Join group
select and confirm the option shown.
You belong to multiple groups associated with
another HiPath 3000
j Enter group number for "directed joining/leaving".
147
Special functions in the LAN (not for HiPath 500)
Step by Step
Setting up "follow me" call forwarding
You can activate/deactivate call forwarding HiPath 5000
for your phone from other phones in the ! page 83 environment.
c Open the idle menu ! page 28.
DISA intern
Select and confirm the option shown.
j (DISA) station number of your HiPath 3000.
i or # Confirm your entry.
j Enter the (DISA) station number of your phone.
i or # Confirm your entry.
Activating
c Open the idle menu ! page 28
Forwarding on
Select and confirm the option shown.
1=all calls
Confirm,
or
2=external calls only
select and confirm the option shown,
or
3=internal calls only
select and confirm the option shown.
j Enter the destination phone number.
Save
Confirm.
Deactivating
c Open the idle menu ! page 28.
Forwarding off
148
Select and confirm the option shown.
Special functions in the LAN (not for HiPath 500)
Step by Step
Using night answer
If authorized (contact your service personnel), you can
define telephones in other HiPath 3000 communications platforms as the night answer ! page 78.
c Open the idle menu ! page 28.
DISA intern
Select and confirm the option shown.
j Enter the (DISA) station number of the HiPath 3000
where the night answer phone is connected.
i or # Confirm your entry.
j Enter the (DISA) station number of the phone you are
using to activate/deactivate night answer.
i or # Confirm your entry.
Activating
c Open the idle menu ! page 28.
Night answer on
Select and confirm the option shown.
j Enter the destination number (= temporary night answer service).
Save
Select and confirm the option shown.
Deactivating
c Open the idle menu ! page 28.
Night answer off
Select and confirm the option shown.
149
Special functions in the LAN (not for HiPath 500)
Step by Step
Ringing group
You can have calls for your telephone signaled audibly at
external telephones or at telephones in other
HiPath 3000 communications platforms ! page 142.
Saving, displaying, and deleting telephones for the
ringing group
v Open the Program/Service menu ! page 40.
Destinations
g
Confirm.
Ringing group on
Select and confirm the option shown.
Add to ringing group
Confirm,
or
Add another station
select and confirm the option shown,
or
Display/remove
select and confirm, then follow the operating instructions.
j Enter the station number.
Entry complete
Confirm.
Save
Confirm.
Exit
Select and confirm the option shown.
Removing all telephones in a call ringing group
c Open the idle menu ! page 28.
Ringing group off
150
Select and confirm the option shown.
Special functions in the LAN (not for HiPath 500)
Step by Step
Controlling relays
(only for HiPath 3000)
If this feature is configured (contact your service personnel), you can also control relays ! page 131 in other
HiPath 3000 communications platforms.
c Open the idle menu ! page 28.
DISA intern
Select and confirm the option shown.
j Enter the (DISA) station number of the HiPath 3000,
where you wish to control the relay.
i or # Confirm your entry.
j Enter the (DISA) station number of the phone you wish
to use to control the relay.
i or # Confirm your entry.
Control Relay On
Confirm,
or
Control Relay Off
select and confirm the option shown.
1...4 Enter the relay.
151
Special functions in the LAN (not for HiPath 500)
Step by Step
Opening a door
If configured (contact your service personnel), you can
also activate the door opener ! page 57 in other
HiPath 3000 communications platforms.
c Open the idle menu ! page 28.
DISA intern
Select and confirm the option shown.
j Enter the (DISA) station number of the HiPath 3000,
where you wish to control the relay.
i or # Confirm your entry.
j Enter the (DISA) station number of the phone you wish
to use to control the relay.
i or # Confirm your entry.
Open door
Select and confirm the option shown.
j Z Dial the entrance telephone number.
152
Individual phone configuration
Step by Step
Individual phone configuration
Adjusting display settings
Adjusting the display to a comfortable reading angle
You can swivel the display unit. Adjust the display unit
so that you can clearly read the screen.
Screensaver
Activate a screensaver for the telephone idle state.
Activating the screensaver
Prerequisite: Your service personnel have loaded pictures to the OpenStage.
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Screensaver
Select and confirm the option shown.
Select the "Enabled" entry.
No g
The phone displays the current setting.
Confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
153
Individual phone configuration
Step by Step
Automatic screensaver activation
Set how long OpenStage should be idle before the
screensaver automatically activates.
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Screensaver
Select and confirm the option shown.
Inactivity delay (mins)
Select
30
Confirm[1].
or
20
Select and confirm the value you want in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
[1] The phone displays the current setting.
154
Individual phone configuration
Step by Step
Screensaver fade-in time
Set the speed at which the screensaver images change
here (5 - 60 seconds).
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Screensaver
Select and confirm the option shown.
Select the "Transition delay (secs)" entry.
10 g
The phone displays the current setting.
Confirm.
15
Select and confirm the value you want in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
155
Individual phone configuration
Step by Step
Color scheme
Select your preferred appearance for the menu display
here.
For sample display themes, see ! page 25.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Select the "Set skin" entry.
Crystal Sea g
The phone displays the current setting.
Confirm.
Warm Grey
Select and confirm the option shown in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
156
Confirm.
Individual phone configuration
Step by Step
Lamp brightness for TouchSlider
Adjust the brightness of the TouchSlider ! page 18 by
choosing one of the six settings available.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Select the "Slider brightness" entry.
Confirm.
W or ac Setting contrast.
i Confirm.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
157
Individual phone configuration
Step by Step
Set the sensitivity of the TouchGuide
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
TouchGuide
Select and confirm the option shown.
Touchguide setting
Select the option shown.
Confirm the option shown.
W By sliding
or
ac by pressing you can choose one of four levels for the
sensitivity.
i Confirm the option shown.
Save & exit
158
Select and confirm the option shown.
Individual phone configuration
Step by Step
Contrast for the
OpenStage Key Module
If you have connected an OpenStage Key Module, you
can adjust the key label contrast to suit your ambient
lighting.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Select the "Sidecar contrast" entry.
Confirm.
W or ac Setting contrast.
i Confirm.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
159
Individual phone configuration
Step by Step
Adjusting audio settings
Optimize the audio settings on your OpenStage for your
environment and according to your personal requirements.
Volumes
Use the TouchSlider to adjust the current volume
settings ! page 18.
v
User
You can preset different volumes for the following microphones and signals in eight levels:
• Loudspeaker
• Ringer
• Handset
• Headset
• Handsfree
• Rollover
• Warning tone
Press the key shown until the "Settings" tab is active.
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Volumes
Select and confirm the option shown.
Select the entry you want (e.g. "Ringer").
Confirm.
W or ac Set volume.
Z While setting the volume, you will hear corresponding
audio feedback.
i Confirm.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
160
Confirm.
Individual phone configuration
Step by Step
Room character
Configuring the appropriate acoustic settings for your
environment:
• Normal
• Echoing
• Muffled
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Select the "Room character" entry.
Normal g
The phone displays the current setting.
Confirm.
Echoing
Select and confirm the required setting (e.g. "Echoing").
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Confirm the option shown.
161
Individual phone configuration
Step by Step
Setting headset port use
Here you set whether you are using a wired or cordless
DECT headset.
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Headset port
Select
Wired headset
From the following setting[1] select and confirm the option shown in the context menu.
• Wired headset
• Wireless headset
• Conference phone
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
[1] The phone displays the current setting.
162
Individual phone configuration
Step by Step
Ringtone
Select your preferred ringtone from the available audio
files. To upload your own files in ".mp3" or ".wav" format,
please contact your service personnel.
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Select the "Ringer file" entry.
xxx.mp3 g
The phone displays the current setting.
Confirm the option shown.
xxx.mp3
Select and confirm the required file in the context
menu. You will immediately hear the associated ringer
melody. Confirm the selected ringtone file.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
163
Individual phone configuration
Step by Step
Activating/deactivating the ringer
*
You can see whether the function is activated or deactivated from the corresponding icon in the status bar on
the display ! page 25.
Hold down the key shown.
Adjusting the volume during a call
[ You are conducting a call.
X Set the volume using the TouchSlider ! page 18.
En-bloc dialing
If "en-bloc dialing" is activated, you can delete characters with the return key and re-enter them when entering a number. The connection is only set up when you
have confirmed "Dial".
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Outgoing calls
Select and confirm the option shown.
Select the "en-bloc dialing" entry.
Deactivated
g
The current setting is shown on the display.
Activated g
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
or h Press the key shown.
Save
164
Confirm the option shown.
Individual phone configuration
Step by Step
Language for system functions
v Open the Program/Service menu ! page 40.
More features g
Select and confirm the option shown.
Select language
Confirm.
Spanish
Select the language you wish to use (such as "Spanish")
and press the "OK" dialog key to confirm.
165
Individual phone configuration
Step by Step
Configuring Bluetooth
Bluetooth is only available on OpenStage 60/80 T
when the function is activated by your service
personnel.
You can use the following description to prepare your
OpenStage 60/80 T for Bluetooth connection with another Bluetooth device.
For a brief explanation of function and key terms, see
! page 176.
For sample applications, see ! page 177.
Bluetooth settings
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown.
The "Bluetooth settings" page opens.
Activating/deactivating Bluetooth
Prerequisite: The "Bluetooth settings" page opens
! page 166.
Select the "Active" entry.
No g
The phone displays the current setting.
Confirm.
Yes
Confirm the option shown in the context menu.
166
Individual phone configuration
Step by Step
Discoverability
Set whether your OpenStage should be discoverable
for other Bluetooth devices.
For more information, see ! page 176.
Prerequisite: The "Bluetooth settings" page opens
! page 166.
Select the "Erkennbar" entry.
No g
The phone displays the current setting.
Confirm.
Yes
Confirm the option shown in the context menu.
Bluetooth name
Here you can determine which name your OpenStage
should use to register at other Bluetooth devices.
By factory default, the Bluetooth name is: OpenStage [MAC address of your telephone].
Prerequisite: The "Bluetooth settings" page opens
! page 166.
Select the "Phone name" entry.
The phone displays the current setting.
Confirm.
OpenStage (08:0...
if nec. h Delete preconfigured setting.
j Specify and confirm the required name.
Linking
Select how the linking should be implemented here.
For more information, see ! page 176.
Prerequisite: The "Bluetooth settings" page opens
! page 166.
Select the "Pairing mode" entry.
The phone displays the current setting.
Confirm.
Select and confirm the option shown in the context
menu
No g
No
or
Prompt
Select and confirm the option shown,
167
Individual phone configuration
Step by Step
or
Automatic
select and confirm the option shown.
PIN
The PIN contains at least four alphanumeric characters.
Prerequisite: The "Bluetooth settings" page opens
! page 166.
Select the "Pairing password" entry.
****
The phone displays the current setting.
Confirm.
if nec. h Delete current entry.
j Enter and confirm the PIN.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm.
Connecting/disconnecting a Bluetooth
device
Prerequisite: The linking manager list contains entries
! page 169.
XYZ g
Select and confirm the required device.
Connect
Select and confirm the option shown in the context
menu,
or
Disconnect
168
select and confirm the option shown.
Individual phone configuration
Step by Step
Managing Bluetooth devices
Linking manager list
Once you have scanned the area for Bluetooth-enabled
devices, you can link your OpenStage to another device
! page 176. Once linked, these devices are added to
the list.
Black list
Once you have scanned the area for Bluetooth-enabled
devices, you can add Bluetooth-enabled devices that
you do not wish to connect to your OpenStage to this
list.
You cannot establish connections via Bluetooth with devices in this list, until they have been deleted from the
list.
Create list/scan area
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown.
or
Blacklist
Select and confirm the option shown.
Options g
Confirm.
Add device
Select and confirm the option shown in the context
menu.
The search starts automatically.
You receive a list of all Bluetooth devices in the area.
XYZ g
Select and confirm the required device.
169
Individual phone configuration
Step by Step
Only for the linking manager list
j Enter and confirm the agreed PIN ! page 168.
If the linking request is confirmed on the corresponding
Bluetooth device and the password entered, the link is
performed and the device is permanently entered in the
list.
Open the list
Prerequisite: The linking manager list or the black list
contains entries ! page 169.
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown.
or
Blacklist
Select and confirm the option shown.
Delete all entries from the list.
Options g
Confirm.
Delete all
Select and confirm the option shown in the context
menu.
Delete
Confirm.
170
Individual phone configuration
Step by Step
Change an entry name
A Bluetooth device is entered in the list with the name
set in the device. This is often the device type. You can
change this name.
Open the required list ! page 170.
XYZ g
Rename
Select and confirm the required device.
Select and confirm the option shown in the context
menu.
if nec. h Delete preconfigured setting.
j Enter and confirm the new name.
Deleting a specific entry from a list
Open the required list ! page 170.
XYZ g
Select and confirm the required device.
Delete
Select and confirm the option shown in the context
menu
Delete
Confirm.
171
Individual phone configuration
Step by Step
Context menu
Here you can define whether context menus
! page 30 should close automatically, and define the
display duration.
Closing automatically
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Context menu
Select and confirm the option shown.
Select the "Auto hide allowed" entry.
No g
The phone displays the current setting.
Confirm.
Yes
Select and confirm the option shown in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
172
Confirm.
Individual phone configuration
Step by Step
Setting the automatic display duration
Here you can define how long context menus should remain open.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Context menu
Select and confirm the option shown.
Select the "Auto hide time" entry.
10 g
The phone displays the current setting.
Confirm.
20
Select and confirm the value you want in the context
menu.
b Select the "Options" entry.
Save & exit
Select and confirm the option shown.
or
h Press the key shown.
Save
Confirm the option shown.
173
Individual phone configuration
Step by Step
Resetting user data
The following user-specific settings changed via the
phone menu or the Web interface can be reset to factory settings.
• Display settings
• Screensaver
Personal images for the screensaver are delete
and deleted default images are restored (administration e.g. using the OpenStage Manager).
•
Audio settings
– Volumes
– Settings
Personal ringtone files are deleted and deleted
default ringtone files are restored (administration
e.g. using the OpenStage Manager).
•
•
Configuration
– Context menu
Bluetooth
– Configuration and lists
Attention: All listed data are reset without a warning
tone. If necessary back up your data on a USB memory
stick ().
v Press the key shown until the "Settings" tab is active.
User
Confirm the option shown.
if nec. j Enter and confirm the user password.
Reset
Select and confirm the option shown.
All data
Select and confirm the option shown in the context
menu. The user data listed above is reset to factory settings.
174
Individual phone configuration
Step by Step
Phone test
To check the functionality of your phone, you can open
the device test. One after another the LEDs of the function keys, the display and the ringtone are tested.
Prerequisite: The phone is in idle mode ! page 28.
v Open the Program/Service menu ! page 40.
Phone test
Select and confirm the option shown.
175
Bluetooth
Step by Step
Bluetooth
Bluetooth is an open standard for high-performance
technology and allows wireless communication between PCs, PDAs, mobile telephones, etc.
In contrast to infrared connections, Bluetooth does not
require a visual contact for communication purposes
and can be used over distances of up to 10 meters.
To exchange data between Bluetooth-enabled devices,
the devices need to undergo a once-off discovery procedure.
For information on how to configure OpenStage
for connection to a Bluetooth device
! page 166.
Discoverability
When first enabling a connection to a Bluetooth device,
this function must be switched on ! page 167.
The OpenStage is discoverable for other Bluetooth devices by default.
To prevent unauthorized access, we recommend deactivating discoverability once you have enabled the connection to a new Bluetooth device.
A connection is established for devices that are
already connected even if the "Discoverable"
function is deactivated.
Linking
Linking is the process used by two Bluetooth-enabled
devices to "see" one another and to "recognize" that they
can exchange data. It is therefore used for checking the
access authorization of a Bluetooth device in a Bluetooth network. To do this, a 128 Bit linking key is created for subsequent identification.
176
Bluetooth
Step by Step
Linking is only performed the first time contact is
established between a Bluetooth device and
your OpenStage. If the Bluetooth device is successfully linked, no further access authorization
checks are necessary. Instead, each subsequent
check uses the previously created connection
key.
Transferring contacts
The Bluetooth function on your OpenStage allows you to
transfer contacts in vCard format (file extension: .vcf)
from other Bluetooth devices to your OpenStage and
save them in the phonebook. You can also send phonebook entries as vCards to other Bluetooth-enabled devices.
Due to the diverse range of PCs, mobile telephones and PDA devices currently available, we
are unable to provide universal instructions on
how to transfer vCard files in this manual.
The instructions for data transfer via Bluetooth
provided in the relevant manufacturer documentation should be observed.
Receiving a vCard
Prerequisite: The Bluetooth connection is configured
between your OpenStage and one other device
! page 166. A vCard file is saved on the other device.
Launch the data transfer wizard for Bluetooth and follow
the instructions.
Once the vCARD is transferred, a message confirming
the successful transfer is displayed on your OpenStage.
Accept
Confirm.
OK
Confirm.
The data is added automatically to the phonebook
! page 96.
177
Bluetooth
Step by Step
Sending a vCard
Prerequisite: The Bluetooth connection is configured
between your OpenStage and one other device
! page 166. A vCard file is saved on the OpenStage.
In the phonebook (! page 96), select the entry you
wish to send.
u Press the key until the "Personal" tab is active.
Niels, Bohr g
Select a phonebook entry.
g Open the context menu.
Send
Select and confirm the option shown.
The "Send vCard via Bluetooth" page is displayed.
Sending to a linked device
Paired devices g
XYZ g
Select and confirm the option shown.
Select and confirm the option shown in the context
menu for device.
or Sending to an unconnected device
Options g
Select and confirm the option shown.
Search
Select and confirm the option shown in the context
menu.
A search is started and detected devices listed.
XYZ g
Select and confirm the relevant device in the list.
The vCard is sent.
Perform the necessary steps on the destination device
to save the vCard data.
Detected devices are then deleted from the list.
178
Bluetooth
Step by Step
Using a Bluetooth headset
You can connect an approved Bluetooth headset to your
OpenStage 60/80 T. Ask your service personnel about
approved headset types.
You are recommended not to activate the speakerphone feature when using a Bluetooth headset
! page 46 because depending on headset and
environment, this can lead to reduced speech
quality.
Prepare your Bluetooth headset for connection with
your OpenStage by following the instructions in the relevant user manual.
Proceed as following to prepare your OpenStage:
• Activate the Bluetooth function ! page 166.
• Enter the headset in the linking list[1] ! page 169.
• Establish the Bluetooth connection ! page 168.
Testing a Bluetooth headset
Prerequisite: OpenStage and the Bluetooth headset
are connected (see procedure above).
o Press the key shown.
Z You hear the on-hook signal.
j Enter the station number.
The connection is established as soon as your input is
complete.
if nec. X Set the call volume.
[1] only necessary the first time
179
Data backup to USB memory stick
Step by Step
Data backup to
USB memory stick
You can save your OpenStage 60/80 T user settings and
personal phonebook entries as files on a
USB memory stick and download (restore) all or, where applicable, selected data to your or another OpenStage 60/
80 T.
Every backup is given a separate name and is password-protected. The content of the backup is encrypted
by entering the password. The data can be restored
again only by entering the password entered previously.
Backup scope
• Entries and referenced data (e.g. image) from the
personal phonebook ! page 35
• Call list entries ! page 37
• User menu settings ! page 40
• Screensaver ! page 153
• Photos
• Ring tones
• Call forwarding instructions with default destinations ! page 79
The settings must be enabled for your phone.
Connecting a USB memory stick
Use a USB extension cable to connect the
USB memory stick to the USB master port on the underside of the phone ! page 15. The following message appears briefly.
New USB detected
The phone returns to idle mode after a few seconds and
you can start to back up/restore your data ! page 181,
! page 182.
The following steps are only necessary if you respond
to the pop-up menu before the automatic timeout.
Backup/Restore
Confirm the option shown.
if nec. j Enter and confirm the user password.
You can remove the USB memory stick by simply pulling it out.
180
Data backup to USB memory stick
Step by Step
Backing up user data
Prerequisite: The USB memory stick is correctly
plugged in! page 180.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
Creating a new backup
Options g
Confirm.
New
Select and confirm the option shown in the context
menu.
W Select and confirm the entry "Backup name".
j Enter and confirm a name for the backup.
or Replacing an existing backup
17.08.07 14:42 3770 g
Select and confirm the required phone number.
Replace
Select and confirm the option shown in the context
menu.
W Select and confirm the entry "Backup password".
j Enter a password.
W Select and confirm the entry "Confirm password".
j Re-enter the password.
Start backup g
Select and confirm the option shown.
You can follow the transfer status on the display. A confirmation message appears in a pop-up window when
the transfer operation is complete.
181
Data backup to USB memory stick
Step by Step
Restoring user data
Selecting a backup
Prerequisite: The USB memory stick is correctly
plugged in ! page 180 and you have created at least
one data backup! page 181.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
17.08.07 14:42 3770 g
Select and confirm the backup you want.
Restoring all user data
This operation overwrites all current user settings
! page 180 - irrespective of the status set ! page 183
- with the selected backup.
This can result in the loss of settings made since
the last backup.
Prerequisite: You have selected a backup and opened
the context menu ! page 182.
Restore
Confirm the option shown in the context menu.
The "Restore {1}:" page is displayed.
W Select and confirm the entry "Backup password".
j Enter the password set during the backup.
Restore all g
182
Select and confirm the option shown to start the data
transfer.
Data backup to USB memory stick
Step by Step
Restoring selected user data
This operation only overwrites data in "Restore" status
with the selected backup.
Prerequisite: You have selected a backup and opened
the context menu ! page 182.
Restore
Confirm the option shown in the context menu.
The "Restore {1}:" page is displayed.
Select an entry, such as "Phone book":
Ignore g
The phone displays the current setting.
Confirm.
Restore g
Select and confirm the option shown in the context
menu to replace the phonebook data with the data
backup.
Set or check the status for all other options:
– "Call logs" (for call lists)
– "Menu data" (for the user menu, incl. call forwarding)
– "Screensaver images"
– "All clip images"
– "All ringer tones"
– "All midlet data"[1]
W Select and confirm the entry "Backup password".
j Enter the password set during the backup.
Restore selected g
Select and confirm the option shown to start the data
transfer.
You can follow the transfer status on the display. A confirmation message appears in a pop-up window when
the transfer operation is complete.
[1] No midlets available yet.
183
Data backup to USB memory stick
Step by Step
Checking backups
Check which backups are stored on the
USB memory stick.
Prerequisite: You have selected a backup and opened
the context menu ! page 182.
Full ID
Select and confirm the option shown in the context
menu.
The available information is indicated in a pop-up message.
Deleting backups
You can delete invalid or old backups on your
USB memory stick.
Prerequisite: You have selected a backup and opened
the context menu ! page 182.
Delete
Select and confirm the option shown in the context
menu.
A security prompt is displayed:
Delete
184
Confirm.
Differing display view in a HiPath 4000 environment (not for HiPath 500)
Differing display view in a HiPath 4000
environment (not for HiPath 500)
Depending on the system configuration, some functions may not always
be offered in the display as described in this document.
In addition, display texts may differ from those described in this document
according to the system configuration.
The following table provides an overview:
HiPath 3000 display
In/Out of hunt group
Call waiting term.
Call wait.trm. on/off
Group call on/off
Use speed dialing
Change speed dial
Transfer trunk
View callbacks
Silent on/off
Transfer
HiPath 4000 display
In/Out of each hunt group
Second call release?
Second call on/off?
Hunt group on/off?
Use speed dialing?
Speed dial?
Tranfer trunk?
Show callback destinations?
Ringer cutoff on/off?
Transfer?
Description
! page 142
! page 68
! page 68
! page 142
! page 62
! page 62
! page 54
! page 110
! page 52
! page 75
185
Fixing problems
Step by Step
Fixing problems
Responding to error messages on the
screen
Invalid entry
Possible causes:
Station number is incorrect.
Possible reactions:
Enter correct station number.
Not authorized
Possible causes:
Locked function selected.
Possible reactions:
Apply to service personnel for authorization for relevant
function.
Currently not possible
Possible causes:
Dialed a non-existent station number. Called phone is
unplugged.
Possible reactions:
Enter correct station number. Call this station again later.
Invalid station number
Possible causes:
Dialed your own station number.
Possible reactions:
Enter correct station number.
Key memory is full
Possible causes:
The system currently has no free space for
external station numbers.
Possible reactions:
Try again later.
186
Fixing problems
Step by Step
Key affects other layer
Possible cause 1:
If "Clear other layer" appears on the menu:
you tried to program a function or internal station number with LED on a key that is already programmed on
the second layer (for example, external station number).
Possible reactions:
Confirm "Clear other layer" to save the station number/
function.
Possible cause 2:
If "Clear LED support" appears on the menu:
you tried to program a station number without LED display or an external station number on a key that already
is already programmed with an internal phone number
with LED display.
Possible reactions:
Confirm "Clear LED support" to save the station number. The existing internal station number remains on the
other layer without LED display.
Contact partner in the case of problems
Contact your service personnel if a fault persists for
more than five minutes, for example.
187
Fixing problems
Step by Step
Troubleshooting
Pressed key does not respond:
Check if the key is stuck.
Telephone does not ring:
Check whether the "Do not disturb" function is activated
on your telephone ("Do not disturb" appears on the
screen ! page 25). If so, deactivate it.
You cannot dial an external number:
Check whether you telephone is locked ("Not authorized" appears on the screen). If the phone is locked, enter your PIN to unlock it ! page 114.
To correct any other problems:
First contact the relevant service personnel. If the service personnel are unable to correct the problem, they
must contact Customer Service.
Caring for your telephone
•
•
•
•
188
Never allow the telephone to come into contact
with coloring, oily or aggressive agents.
Always use a damp or antistatic cloth to clean the
telephone. Never use a dry cloth.
If the telephone is very dirty, clean it with a diluted
neutral cleaner containing surfactants, such as a
dish detergent. Afterwards remove all traces of the
cleaner with a damp cloth (using water only).
Never use aggressive or alcohol-based cleansers on
plastic parts. The use of scouring agents is also forbidden.
Index
Index
A
Agents ........................................................ 145
Answering machine ................................. 124
Application tab ............................................ 25
Applications ................................................. 32
activating an application ........................ 32
opening the context menu ................... 32
selecting an application tab .................. 32
selecting an entry ................................... 32
Audio controls ............................................. 18
Automatic camp-on
preventing and allowing ........................ 68
Automatic line seizure ............................... 48
B
Bluetooth ........................................... 166, 176
Browsing in tabs ........................................ 21
Busy
forwarding calls ...................................... 80
Busy override ............................................ 112
C
Call
accepting ................................................. 43
accepting, group ................................... 144
distributing ............................................. 145
ending ...................................................... 49
Forwarding .............................................. 83
forwarding in a team ............................ 139
holding ...................................................... 70
in a team with trunk keys ................... 135
incoming .................................................. 43
parking ...................................................... 69
pickup, directed ...................................... 55
retrieving from park ......................... 69, 70
transferring ...................................... 52, 138
Call charges
for another telephone .......................... 106
for your telephone ................................ 106
Call duration .............................................. 106
Call forwarding
express activation .................................. 83
MSN in CO .............................................. 86
Call forwarding key .................................... 80
Call forwarding type ................................... 80
Call forwarding, activating
call forwarding key ................................. 83
Program/Service menu .......................... 83
Call forwarding, deactivating
call forwarding key ................................. 84
Call lists ................................................ 37, 102
Call logs
copying into phonebook ...................... 105
Call volume ................................................ 164
Call waiting
accepting ................................................. 67
allowing .................................................... 68
preventing ................................................ 68
Call waiting (camp-on)
tone off ..................................................... 68
Call waiting on/off ...................................... 68
Call waiting tone on/off ............................. 68
Callback ........................................................ 53
Calling a second party ............................... 51
Calls in queue ................................... 122, 145
CE marking .................................................... 2
Change number ........................................ 123
Changed phone ........................................ 123
Charges
for another telephone .......................... 106
for your telephone ................................ 106
Code dialing in ISDN ................................ 128
Conference .................................................. 51
Connection options .................................... 15
Consultation ................................................ 51
Contact
display format ......................................... 99
Context menus ........................................... 28
Control relays ............................................ 131
189
Index
D
G
Details, fax ................................................ 124
Dial keypad .................................................. 14
Dialing
internal/external calls ............................. 47
on-hook dialing ........................................ 48
with DDS keys ........................................ 49
with speed dialing .................................. 62
Dialing aid
S0 bus ...................................................... 66
Direct inward system access (DISA) .... 126
Direct station select .................................. 89
DISA ........................................................... 126
Display angle ............................................. 153
Display design .......................................... 156
Display icons ............................................. 198
application tab ......................................... 31
connection status ................................... 33
message icons ........................................ 29
phonebook entries ................................. 34
status bar ................................................. 25
Display settings
Idle mode for display ........................... 154
Display view for
HiPath 4000 environment ................... 185
Distributing calls ....................................... 145
Do not disturb ........................................... 111
General information ................................... 11
Graphic display ........................................... 25
call lists .............................................. 37, 38
icons for connection status .................. 33
messages ................................................ 39
phonebook icons .................................... 34
Graphic display settings
Idle mode for graphic display ............. 154
Group call .................................................. 142
F
Favorite for call forwarding, setting ........ 82
Fax details ................................................. 124
Fixed call forwarding ................................. 80
Forwarding
MSN in CO .............................................. 86
multiple subscriber number (MSN) ..... 86
Forwarding all calls .................................... 80
Forwarding destination ............................. 81
Forwarding external calls .......................... 80
Forwarding internal calls ........................... 80
Forwarding MSN in CO ............................ 86
Forwarding type ......................................... 80
Free keys
programming .......................................... 87
Function keys ....................................... 14, 18
Functions
using from the outside ........................ 126
190
H
Handsfree answerback ............................. 56
Headset ................................................. 49, 55
Help function .............................................. 42
HiPath 5000
opening a door ...................................... 152
relays ...................................................... 151
Hold .............................................................. 70
Hotline delayed ........................................... 65
Hunt group ................................................ 142
I
Icons ........................................................... 198
application tab ......................................... 31
connection status ................................... 33
message icons ........................................ 29
phonebook entries ................................. 34
status bar ................................................. 25
Important information ................................. 3
Indication
active call forwarding ............................. 79
IP telephony .............................................. 147
K
Key modules ............................................... 17
Keypad ......................................................... 24
Keypad dialing ........................................... 128
Keys
programming ........................................... 87
saving incomplete .................................. 87
Index
L
P
LAN telephony .......................................... 147
LDAP .......................................................... 102
LED
trunk keys .............................................. 134
LED display
direct station selection keys ................. 22
function keys ........................................... 22
LED displays, understanding ................... 88
DSS keys ............................................... 137
forward line ........................................... 140
Line seizure, automatic ............................. 48
Line utilization ........................................... 133
Lists (for phone numbers and contacts) 96
Location of the telephone .......................... 3
Locking/unlocking .................................... 114
Parking a call ............................................... 69
Personal identification number .............. 116
Phone number directories ........................ 96
Phone settings .......................................... 153
Phonebook .................................................. 34
LDAP ................................................ 36, 102
local phonebook ..................................... 35
changing contact data ........................ 98
group administration ........................ 100
new contact ......................................... 96
saving a picture ................................... 97
voice recognition .............................. 101
system phonebook ................................ 36
Pickup (call) ......................................... 55, 144
PIN .............................................................. 116
for a telephone ...................................... 114
PIN, saving ................................................ 116
Placing a call on hold
in the team ............................................ 135
Pop-up menu ........................................ 29, 33
Pop-up window .......................................... 30
Primary line ............................................... 133
Privacy ........................................................ 109
Private line ................................................. 133
Programmable sensor keys ...................... 22
Programming a sensor key
with a function ........................................ 87
Programming free keys ............................. 87
M
Menu "User" ................................................ 40
Mode keys ............................................ 14, 19
Move function .......................................... 123
Move with phone ..................................... 123
MULAP keys, trunk keys ........................ 133
Multi-line telephone ................................... 13
Multiple subscriber number (MSN)
forwarding ............................................... 86
N
No reply
forwarding calls ...................................... 80
Number
saving ....................................................... 93
O
Open listening ............................................ 46
OpenStage Key Module ........................... 17
Operating instructions ................................. 2
Overload .................................................... 122
R
Recall ............................................................ 75
Receiving volume ..................................... 164
Relays ......................................................... 131
Relocate ..................................................... 123
Ring transfer
in an executive/secretary team .......... 141
Ringer cutoff ............................................. 110
Ringer off ................................................... 110
Ringing group ............................................ 144
191
Index
S
U
Safety precautions ....................................... 2
Screensaver .............................................. 153
Search contacts .......................................... 34
Second call
accepting ................................................. 67
Secondary line .......................................... 133
Secret busy override ............................... 112
Security ...................................................... 109
Sensors ...................................................... 131
Set headset port ...................................... 162
Settings ...................................................... 153
Shared line ................................................ 133
Silent monitor
no tone ................................................... 112
Single-line telephone ................................. 13
Speakerphone distance .............................. 3
Speakerphone mode ........................... 44, 45
Special dial tone ....................................... 111
Speed-dialing
dialing ....................................................... 62
suffix-dialing ............................................ 62
system ..................................................... 62
Station number for call forwarding ......... 81
Status icons ................................................ 25
Suffix-dialing
automatic ................................................. 62
System speed-dialing ................................ 62
UCD ............................................................ 145
USB memory stick
backup scope ........................................ 180
checking backups ................................. 184
connecting ............................................. 180
deleting backups .................................. 184
removing ................................................ 180
User data
restoring ................................................. 182
restoring all data ................................... 182
restoring selected data ....................... 183
saving ............................................. 180, 181
User interface
OpenStage 60 T/80 T ............................ 14
User menu .................................................. 40
User password ......................................... 109
User support ............................................... 11
T
Tel. data service ....................................... 129
Telephone
locking .................................................... 114
locking/unlocking .................................. 114
Telephone maintenance ......................... 188
Text input (via the display keyboard) ...... 26
Theme ........................................................ 156
Three-party conference ............................. 51
Timed reminder ........................................ 117
Timed reminder, answering ................... 118
Toggle/Connect .......................................... 51
TouchGuide ........................................... 14, 20
TouchSlider ................................................. 18
Trace call .................................................... 113
Transfer (call) ...................................... 52, 138
Troubleshooting ....................................... 188
Trunk keys ................................................. 134
192
V
Variable call forwarding ............................. 80
W
Waiting calls .............................................. 122
Overview of functions and codes
Overview of functions and codes
The following table lists all available functions, as shown on the display. If configured (contact your service personnel), functions can be activated interactively (select + confirm), via
the Program/Service menu (select + confirm or enter a code) or with function keys.
Functions
(=display)
Account code
Advisory msg. on
Advisory msg. off
... Via the
... InteracProgram/Service menu
tively
! page 40 v
e
;
;
Associated dial
Associated serv.
Call waiting
Waiting tone off
Waiting tone on
;
;
;
Call wait.term.on
Call wait.trm.off
Callback
View callbacks/Delete
Conference
Start conference
Add party
End conference
Remove party
Drop last conf. party
Consultation
Return to held call
Quit and return
Transfer/Accept call
Control Relay On
(only for HiPath 3000)
Control Relay Off
(only for HiPath 3000)
Data I/O Service
;
;
;
;
;
;
;
;
;
;
;
e
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
... With a
key
Code
*60
*69
X
#69
X
*67
*83
*55
*87
X
#87
X
*490
X
#490
X
*58
X
X
X
X
X
#58
*3
X
#3
*491
X
;
;
*0
*0
;
;
*90
X
#90
X
*494
X
193
Overview of functions and codes
Functions
(=display)
... Via the
... InteracProgram/Service menu
tively
! page 40 v
e
e
... With a
key
Code
Directory
1=internal
2=LDAP (not for HiPath 500)
DISA
DISA intern (not for HiPath 500)
Discreet Call (not for HiPath 500)
DND on
DND off
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
Door opener on
Door opener off
DTMF dialing
Forwarding on
1=all calls
2=external calls only
3=internal calls only
Forwarding off
;
;
;
;
;
CFNR on
CFNR off
Trunk FWD on
Trunk FWD off
;
;
Forward Line: On
Forward Line: Off
*54
*54
X
*47
*945
*97
X
X
#97
X
*89
X
#89
X
*53
*1
*11
*12
*13
HF answerback on
HF answerback off
Hotline
Join group
Leave group
In hunt group
Out of hunt group
194
X
X
X
X
X
#1
X
*495
X
#495
X
*64
X
#64
X
*501
X
#501
X
Headset
Answer (a call)
X
X
;
;
;
;
;
;
;
;
;
;
;
;
;
*96
X
#96
X
*85
X
#85
X
*85*
X
#85#
X
Overview of functions and codes
Functions
(=display)
... Via the
... InteracProgram/Service menu
tively
! page 40 v
e
Keypad dialing
e
;
;
;
;
;
... With a
key
Code
*503
*943
*66
X
#66
X
Mute on
*93
*52
X
Mute off
#52
X
*44
X
Lock all phones
Lock phone
Unlock phone
;
;
Change PIN
Night answer on
Night answer off
Open door
Override
;
;
;
;
;
;
;
X
#44
X
*61
X
*62
X
*59
*56
X
Page (not for HiPath 500)
Answer page (not for U.S.)
Park a call
Retrieve call
Phone test
Pickup - directed
Pickup - group
Accept call
;
;
Prog. feature key
;
;
;
;
;
;
*940
*59
*57
X
;
*91
X
#56
Recording
Redial
Reject calls
Release
Relocate
Complete relocate
Reserve trunk
Reset services
Retrieve line
Ring Transfer: On
Ring Transfer: Off
X
X
;
;
;
;
;
;
;
;
;
;
;
X
*9419
#9419
X
#0
X
*63
X
*502
X
#502
X
195
Overview of functions and codes
Functions
(=display)
Ringer cutoff on
Ringer cutoff off
... Via the
... InteracProgram/Service menu
tively
! page 40 v
e
;
;
Ringing group on
Ringing group off
Room monitor
Select language
Send message
View sent message
View messages
;
;
;
e
;
;
;
;
;
;
;
;
;
... With a
key
Code
*98
X
#98
X
*81
X
#81
X
*88
*48
*68
X
X
#68
X
#68
X
Mailbox
X
Shift Key
X
;
Show call charges (own telephone)
View call charges (other party’s telephone)
Silent Monitor (not for HiPath 500)
Speaker call
Suppress call ID
Restore caller ID
Tel. data service
Temporary MSN (not for U.S.)
;
;
;
;
Timed reminder on
Timed reminder off
Trace call
Transfer
Trunk flash
(not for HiPath 500)
196
X
X
Temporary Phone
Toggle/Connect
*65
;
;
;
;
;
;
;
;
;
;
;
;
;
;
*944
*80
X
*86
X
#86
X
*42
*41
*508
*46
X
X
#46
X
*2
X
*84
X
*51
X
X
Overview of functions and codes
Functions
(=display)
... Via the
... InteracProgram/Service menu
tively
! page 40 v
e
e
... With a
key
Code
UCD
Log on
Log off
Available
Not available
Work on
Work off
UCD night on
UCD night off
Calls in queue
Use speed dialing
Change Speed Dial (individual)
;
;
;
;
;
;
;
;
;
;
;
*401
X
#401
X
*402
X
#402
X
*403
X
#403
X
*404
X
#404
X
*405
*7
*92
X
X
X
197
Display icons
Display icons
Application tab
Telephony interface ! page 33
Phonebooks ! page 34
Call logs ! page 37
Messages ! page 39
Menu ! page 40
Help function ! page 42
Status bar
The ring tone is deactivated ! page 110
The "Do not disturb" function is activated ! page 111
The phone lock is activated ! page 114
The Bluetooth function is activated ! page 166
Messages
You have received one or more new messages
One or more new entries have been added to the call lists
Call forwarding is active
Connection status
The call is active
The call has been disconnected
You have placed the call on hold (e.g. consultation hold)
Your call partner has placed the call on hold
Phonebook entries
Primary business number
Secondary business number
Mobile phone number
Private phone number
The phone number is not saved in the personal phonebook
198
Copyright © Siemens Enterprise
Communications GmbH & Co. KG
Hofmannstr. 51
80200 München
Deutschland
Siemens Enterprise
Communications GmbH & Co. KG
is a Trademark Licensee of Siemens AG
Reference No:
A31003-S2000-U117-10-7619
Communication for the open minded
Siemens Enterprise Communications
www.siemens-enterprise.com
The information provided in this document
contains merely general descriptions or characteristics of performance which in case of
actual use do not always apply as described
or which may change as a result of further
development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed
in the terms of contract. Availability and
technical specifications are subject to
change without notice. OpenScape,
OpenStage and HiPath are registered trademarks of Siemens Enterprise
Communications GmbH & Co. KG.
All other company, brand, product and service names are trademarks or registered
trademarks of their respective holders.