Brother DCP-8070D User`s guide

USER’S GUIDE
DCP-8070D
Version A
UK/IRE
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-8070D
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
„ may support an insurance claim by you in the event of product loss
covered by insurance
© 2009 Brother Industries, Ltd.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
Table of Contents
Section I
1
General
General information
2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide ...................................................................3
Viewing documentation ...................................................................................3
Accessing Brother Support (Windows®)..........................................................5
Control panel overview ..........................................................................................6
Data LED indications .......................................................................................8
2
Loading paper and documents
9
Loading paper and print media ..............................................................................9
Loading paper in the standard paper tray........................................................9
Loading paper in the multi-purpose tray (MP tray) ........................................10
Unprintable area ............................................................................................12
Acceptable paper and other print media..............................................................13
Recommended paper and print media ..........................................................13
Type and size of paper ..................................................................................13
Handling and using special paper .................................................................15
Loading documents .............................................................................................18
Using the automatic document feeder (ADF) ................................................18
Using the scanner glass ................................................................................19
3
General Setup
20
Paper settings......................................................................................................20
Paper Type ....................................................................................................20
Paper Size .....................................................................................................20
Tray Use in copy mode..................................................................................21
Tray Use in print mode ..................................................................................21
Volume settings ...................................................................................................22
Beeper volume ..............................................................................................22
Ecology features ..................................................................................................22
Toner Save ....................................................................................................22
Sleep Time ....................................................................................................22
Automatic daylight savings time ..........................................................................23
LCD Contrast .......................................................................................................23
User Settings List.................................................................................................23
ii
Section II Copy
4
Making copies
26
How to copy ......................................................................................................... 26
Entering copy mode....................................................................................... 26
Making a single copy ..................................................................................... 26
Making multiple copies .................................................................................. 26
Stop copying.................................................................................................. 26
Copy options (temporary settings)....................................................................... 27
Enlarging or reducing the image copied ........................................................ 27
Using the Options key ................................................................................... 28
Improving copy quality................................................................................... 29
Sorting copies using the ADF ........................................................................ 29
Adjusting Brightness and Contrast ................................................................ 29
Making N in 1 copies (page layout) ............................................................... 30
Tray selection ................................................................................................ 31
Duplex (2-sided) copying .............................................................................. 32
Out of memory message ..................................................................................... 33
Section III Direct printing
5
Printing data from a USB Flash memory drive or a digital
camera supporting mass storage
36
Supported file formats.......................................................................................... 36
Creating a PRN or PostScript® 3™ file for direct printing.................................... 36
Printing data directly from the USB Flash memory drive or digital camera
supporting mass storage .................................................................................. 37
Understanding the error messages ..................................................................... 38
Section IV Software
6
Software features
40
How to read the HTML User’s Guide................................................................... 40
Windows® ...................................................................................................... 40
Macintosh ...................................................................................................... 41
iii
Section V Appendixes
A
Safety and legal
44
Choosing a location .............................................................................................44
To use the machine safely...................................................................................45
Important safety instructions..........................................................................49
Libtiff Copyright and License ...............................................................................51
Trademarks..........................................................................................................52
B
Options
53
Memory board......................................................................................................53
Installing extra memory .................................................................................53
C
Troubleshooting and routine maintenance
55
Troubleshooting ...................................................................................................55
If you are having difficulty with your machine ................................................55
Improving the print quality .............................................................................59
Error and maintenance messages.......................................................................66
Document jams..............................................................................................70
Paper jams ....................................................................................................71
Routine maintenance...........................................................................................77
Cleaning the outside of the machine .............................................................77
Cleaning the scanner.....................................................................................78
Cleaning the laser scanner window ...............................................................79
Cleaning the corona wire ...............................................................................81
Cleaning the drum unit ..................................................................................82
Replacing the consumable items.........................................................................84
Replacing a toner cartridge ...........................................................................85
Replacing the drum unit.................................................................................88
Replacing periodic maintenance parts.................................................................90
Machine Information ............................................................................................90
Checking the Serial Number..........................................................................90
Checking the Page Counters.........................................................................90
Checking the remaining life of parts ..............................................................90
Reset .............................................................................................................91
Packing and shipping the machine ......................................................................91
D
Menu and features
93
On-screen programming......................................................................................93
Menu table .....................................................................................................93
Memory storage.............................................................................................93
Menu keys ...........................................................................................................93
How to access the menu mode .....................................................................94
Menu table ...........................................................................................................95
Entering text.......................................................................................................101
iv
E
Specifications
102
General .............................................................................................................. 102
Print media......................................................................................................... 104
Copy .................................................................................................................. 105
Scan .................................................................................................................. 106
Print ................................................................................................................... 107
Interfaces ........................................................................................................... 108
Direct Print feature............................................................................................. 108
Computer requirements ..................................................................................... 109
Consumable items ............................................................................................. 110
F
Glossary
111
G
Index
112
v
Section I
General
General information
Loading paper and documents
General Setup
I
2
9
20
1
General information
Using the
documentation
1
Warnings tell you what to do to prevent
possible personal injury.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold style identifies keys on the
machine control panel or
computer screen.
Italics
Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
2
WARNING
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.
1
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
1
General information
Accessing the
Software User’s Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer and
Scanner. When you are ready to learn
detailed information about these operations,
read the Software User's Guide.
Viewing documentation
Viewing documentation (Windows®)
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the program
group, and then click
User's Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a
Turn on your PC.
Insert the Brother CD-ROM labelled
Windows® into your CD-ROM drive.
b
If the language selection screen
appears, click your language.
c
If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
If this window does not appear, use
Windows® Explorer to find and run the
Start.exe program from the root
directory of the Brother CD-ROM.
d
e
1
1
1
Click Documentation.
Click the documentation you want to
read:
„ HTML documents (2 manuals):
User's Guide for stand-alone
operations and
Software User's Guide in HTML
format.
This format is recommended for
viewing on your computer.
„ PDF documents (3 manuals):
User's Guide for stand-alone
operations, Software User's Guide
and Quick Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
Viewing documentation (Macintosh)
a
Turn on your Macintosh.
Insert the Brother CD-ROM labelled
Macintosh into your CD-ROM drive.
b
The following window will appear.
c
d
Double-click the Documentation icon.
e
Double-click the top page file to view the
User's Guide for stand-alone
operations and Software User's Guide
in HTML format.
f
Click the documentation you want to
read.
„ Scanning a document using the TWAIN
driver in Chapter 2
„ Scanning a document using the WIA
driver (Windows® XP/Windows Vista®) in
Chapter 2
„ Using ControlCenter3 in Chapter 3
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides:
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
1
If the language selection screen
appears, double-click your language.
„ User's Guide
„ Software User's Guide
Note
The documents are also available in PDF
format (3 manuals): User's Guide for
stand-alone operations,
Software User's Guide and
Quick Setup Guide. The PDF format is
recommended for printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
4
1
General information
How to find scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
1
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
„ Click Brother Support on the main menu.
The following screen will appear:
„ Scanning in Chapter 9
„ Using ControlCenter2 in Chapter 10
Presto! PageManager User's Guide:
Accessing Brother Support
(Windows®)
1
„ The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
„ To access our web site
(http://www.brother.com/) click
Brother Home Page.
„ For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
„ To visit our web site for original/genuine
Brother supplies
(http://www.brother.com/original/), click
Supplies Information.
„ To return to the main page, click Back or
if you have finished, click Exit.
5
Chapter 1
Control panel overview
1
LCD
Displays messages to help you set up and use
your machine.
2
Data LED
The LED will flash depending on the machine
status.
3
4
6
Menu keys:
Menu
Lets you access the Menu to program your
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
d or c
Press to scroll backwards or forwards through
menu selections.
a or b
Press to scroll through the menus and options.
Numeric keys
Use these keys to enter text or numbers.
1
5
Stop/Exit
Stops an operation or exits from a menu.
6
Start
Lets you start making copies or scanning.
7
Scan
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
8
Duplex
You can choose Duplex to copy on both sides
of the paper. (Print only)
General information
1
9
Print keys:
Direct
Lets you print data from a USB Flash memory
drive connected directly to the machine. (See
Printing data directly from the USB Flash
memory drive or digital camera supporting
mass storage on page 37.)
Secure
You can print data saved in memory when you
enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
10 Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
7
Chapter 1
Data LED indications
1
The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status.
LED
8
LED Status
Machine Status
Description
LED is off.
Ready Mode
The machine is ready to print, in sleep
mode, there is no print data, or the
power switch is off.
LED is on.
Data remaining in Memory
Print data remains in the machine
memory.
LED is blinking.
Receiving Data
The machine is either receiving data
from the computer, processing data in
memory, or printing.
2
Loading paper and documents
Loading paper and
print media
The machine can feed paper from the
standard paper tray or multi-purpose tray.
When you put paper into the paper tray, note
the following:
„ If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
2
Loading paper in the standard
paper tray
2
2
2
Printing on plain paper, thin paper,
bond paper, recycled paper or
transparencies from the paper tray
2
a
Pull the paper tray completely out of the
machine.
b
While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
9
Chapter 2
c
Fan the stack of paper well to avoid
paper jams and misfeeds.
Loading paper in the
multi-purpose tray (MP tray)
2
You can load up to 3 envelopes or special
print media in the MP tray or up to 50 sheets
of plain paper. Use this tray to print or copy on
thick paper, bond paper, envelopes, labels or
transparencies.
d
Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
Printing on thick paper, bond paper,
envelopes, labels and transparencies
2
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
When the back output tray is pulled down, the
machine has a straight paper path from the
MP tray through to the back of the machine.
Use this paper feed and output method when
you want to print on thick paper, bond paper,
envelopes, labels or transparencies.
IMPORTANT
Make sure the paper guides touch the
sides of the paper so it will feed correctly.
e
Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
f
Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray.
1
10
IMPORTANT
Remove each printed sheet or envelope
immediately to prevent a paper jam.
a
Open the back cover (back output tray).
Loading paper and documents
b
<For printing envelopes only>
Pull down the two blue levers, one on
the left-hand side and one on the righthand side, toward you as shown in the
illustration below.
d
Pull out the MP tray support (1) and
unfold the flap (2).
2
2
e
1
While pressing the paper side guide
release lever, slide the paper guides to
fit the width of the paper that you are
going to use.
IMPORTANT
Make sure the paper guides touch the
sides of the paper so it will feed properly.
c
Open the MP tray and lower it gently.
f
Put the envelopes (up to 3), thick paper,
labels or transparencies in the MP tray
with the top edge first and the print side
face up. Make sure that the paper stays
under the maximum paper mark (b).
11
Chapter 2
Unprintable area
2
Unprintable area for copies
2
The figures show unprintable areas.
2
2
1
Document
Size
Top (1)
Bottom (1)
Left (2)
Right (2)
A4
3 mm
2 mm
Letter
3 mm
4 mm
1
Note
This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper.
The unprintable area changes with the paper size.
Unprintable area when printing from a computer
2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait
Landscape
2
2
2
1
2
1
1
1
Portrait
Landscape
Windows® printer driver and
Macintosh printer driver
BRScript Driver for Windows® and
Macintosh
1
4.23 mm
4.23 mm
2
6.35 mm
4.23 mm
1
4.23 mm
4.23 mm
2
5.08 mm
4.23 mm
Note
The unprintable area shown above is for A4 size paper. The unprintable area changes with the
paper size.
12
Loading paper and documents
Acceptable paper and
other print media
Recommended paper and
print media
2
2
Print quality may vary according to the type of
paper you are using.
To get the best print quality, we suggest using
the following paper.
2
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, transparencies,
labels or envelopes.
Paper Type
Item
Plain paper
Xerox Premier TCF 80 g/m2
For best results, follow the instructions below:
Recycled Paper
Xerox Business 80 g/m2
Xerox Recycled Supreme
80 g/m2
„ Use paper made for plain paper copying.
„ Use paper that is 60 to 105 g/m2.
Transparency
3M CG3300
„ Use labels and transparencies which are
designed for use in laser machines.
Labels
Avery laser label L7163
Envelope
Antalis River series (DL)
„ DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
„ For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
„ Avoid touching the printed surface of the
paper immediately after printing.
„ When you use transparencies remove
each sheet immediately to prevent
smudging or paper jams.
„ Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
Type and size of paper
2
The machine loads paper from the installed
standard paper tray or multi-purpose tray.
Standard paper tray
2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 14. The standard paper tray can
hold up to 250 sheets of Letter/A4 size paper
(80 g/m2). Paper can be loaded up to the
maximum paper mark on the sliding paper
width guide.
Multi-purpose tray (MP tray)
2
The MP tray can hold up to 50 sheets of plain
paper (80 g/m2) or up to 3 envelopes. Paper
can be loaded up to the maximum paper mark
on the sliding paper width guide.
13
Chapter 2
The name for the paper trays in the printer driver in this Guide are as follows:
Tray
Name
Standard paper tray
Tray 1
Multi-purpose tray
MP Tray
Paper capacity of the paper trays
Paper Tray
(Tray #1)
Multi-purpose tray
(MP tray)
2
Paper size
Paper types
No. of sheets
A4, Letter, Executive,
A5, A5 (Long Edge), A6,
B5 and B6.
Plain paper, Thin paper,
Bond paper and
Recycled paper.
up to 250
[80 g/m2]
Transparency
up to 10
Width: 69.8 to 216 mm
Plain paper, Thin paper,
Thick paper,
Length: 116 to 406.4 mm
Bond paper,
Recycled paper,
Envelopes and Labels.
Transparency
Recommended paper specifications
The following paper specifications are suitable for this machine.
Basis weight
75-90 g/m2
Thickness
80-110 µm
Roughness
Higher than 20 sec.
Stiffness
90-150 cm3/100
Grain direction
Long grain
Volume resistivity
10e9-10e11 ohm
Surface resistivity
10e9-10e12 ohm-cm
Filler
CaCO3 (Neutral)
Ash content
Below 23 wt%
Brightness
Higher than 80%
Opacity
Higher than 85%
14
2
up to 50
[80 g/m2]
up to 3 (envelopes)
up to 10
2
Loading paper and documents
Handling and using special
paper
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Types of paper to avoid
2
IMPORTANT
2
Some types of paper may not perform well
or may cause damage to your machine.
2
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
Some important guidelines when selecting
paper are:
„ Do not use inkjet paper because it may
cause a paper jam or damage your
machine.
1
„ Preprinted paper must use ink that can
withstand the temperature of the
machine's fusing process (200 degrees
centigrade).
• that is coated or has a chemical finish
„ If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
1
2mm or greater curl may cause jams
to occur.
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage may not be covered under
any Brother warranty or service
agreement.
15
Chapter 2
Envelopes
2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Types of envelopes to avoid
IMPORTANT
DO NOT use envelopes:
• that are damaged, curled, wrinkled or
an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie
strings
• with self-adhesive closures
• that are of a baggy construction
Envelopes can only be fed from the MP tray.
Do not print envelopes using duplex printing.
We recommend that you print a test envelope
to make sure the print results are what you
want before you print or purchase a large
quantity of envelopes.
• that are not sharply creased
Check the following:
• that are pre-printed on the inside
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
„ Envelopes should have a lengthwise
sealing flap.
• that cannot be arranged neatly when
stacked
„ The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
• that are made of paper that weighs
more than the paper weight
specifications for the machine
„ Envelopes should consist of two layers of
paper in the area circled in figure below.
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
1
1
1
Feeding direction
„ Envelope joints that are sealed by the
manufacturer should be secure.
„ We recommend that you do not print
within 15 mm of the edges of envelopes.
16
• with double flaps as shown in figure
below
2
Loading paper and documents
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
• with each side folded as shown in
figure below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage may not be
covered under any Brother warranty or
service agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Labels
2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
2
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.
Labels can be fed from the MP Tray.
Types of labels to avoid
2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
IMPORTANT
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
17
Chapter 2
Loading documents
Using the automatic
document feeder (ADF)
a
Unfold the ADF output tray (1).
2
1
2
The ADF can hold up to 20 pages of A4 sized
paper and feeds each sheet individually. Use
standard 80 g/m2 paper and always fan the
pages before putting them in the ADF.
Recommended environment
Temperature: 20 to 30° C
Humidity: 50% - 70%
Paper: Xerox Premier TCF 80 g/m2 or Xerox
Business 80 g/m2
2
b
c
Fan the pages well.
Place your document face down, top
edge first in the ADF until you feel it
touch the feed roller.
IMPORTANT
• DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paperclipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric.
• To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
Note
To scan documents that are not suitable
for the ADF, see Using the scanner glass
on page 19.
„ Make sure documents written with ink are
completely dry.
18
Note
Remove all printed documents from the
ADF output tray before placing any new
documents in the ADF.
Loading paper and documents
d
b
Adjust the paper guides (1) to fit the
width of your document.
1
Using the document guidelines on the
left and top, place the document in the
upper left hand corner with the
document face down on the scanner
glass.
2
Using the scanner glass
2
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.
Note
To use the scanner glass, the ADF must
be empty.
a
Lift the document cover.
c
Close the document cover.
IMPORTANT
If the document is a book or is thick do not
slam the cover or press on it.
19
3
General Setup
Paper settings
Paper Type
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a
Do one of the following:
„ To set the paper type for the
MP Tray press Menu, 1, 1, 1, 1.
3
3
3
Paper Size
You can use several different sizes of paper
for printing copies: A4, Letter, Legal,
Executive, A5, A5 L, A6, B5, B6 and Folio.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document.
a
„ To set the paper size for the
MP Tray press Menu, 1, 1, 2, 1.
„ To set the paper type for Tray#1
press Menu, 1, 1, 1, 2.
b
c
Press a or b to choose Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper.
Press OK.
Do one of the following:
„ To set the paper size for Tray#1
press Menu, 1, 1, 2, 2.
b
Press a or b to choose A4, Letter,
Legal, Executive, A5, A5 L, A6, B5,
B6, Folio or Any.
Press OK.
c
Press Stop/Exit.
Press Stop/Exit.
Note
• Legal, Folio and Any size appears only
when you choose the MP tray.
• If you choose Any for the MP Tray Paper
Size: You must choose MP Only for the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
• If you chose Transparency for the
Paper Type you will only be able to
choose Letter, Legal, Folio or A4
size paper in step b.
20
3
General Setup
Tray Use in copy mode
3
Tray Use in print mode
3
You can change the priority tray that the
machine will use for printing copies.
You can change the default tray the machine
will use for printing from your computer.
When you choose Tray#1 Only or
MP Only, the machine pulls the paper only
from that tray. If the selected tray is out of
paper, No Paper will appear on the LCD.
Insert the paper in the empty tray.
a
b
To change the tray setting follow the
instructions below:
c
a
b
c
Press Menu, 1, 4, 1.
Press a or b to choose Tray#1 Only,
MP Only, MP>T1 or T1>MP.
Press OK.
Press Stop/Exit.
Note
Press Menu, 1, 4, 2.
Press a or b to choose Tray#1 Only,
MP Only, MP>T1 or T1>MP.
Press OK.
Press Stop/Exit.
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• If the control panel is set to Tray#1 Only
or MP Only and you choose Auto Select
in the printer driver, the machine pulls the
paper from that tray.
• When loading the documents in the ADF
and MP>T1 or T1>MP is selected, the
machine looks for the tray with the most
suitable paper and pulls paper from that
tray. If no tray has suitable paper, the
machine pulls paper from the higher
priority tray.
• When using the scanner glass, your
document is copied from the higher
priority tray even if more suitable paper is
in another paper tray.
21
3
Chapter 3
Volume settings
Beeper volume
When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.
a
b
c
Press Menu, 1, 2.
Press a or b to choose Off, Low, Med or
High.
Press OK.
3
3
Ecology features
Toner Save
3
3
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
a
b
c
Press Menu, 1, 3, 1.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
Note
Press Stop/Exit.
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time
The Sleep Time setting can reduce power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives computer data or
makes a copy, the timer will be reset. The
default setting is 005 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
22
a
b
Press Menu, 1, 3, 2.
c
Press Stop/Exit.
Enter the length of time the machine is
idle before entering sleep mode. Press
OK.
3
General Setup
Automatic daylight
savings time
3
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.
a
b
c
3
Press Menu, 5, 2.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
LCD Contrast
3
You can change the contrast to make the
LCD look lighter or darker.
a
b
c
Press Menu, 1, 5.
Press b to make the LCD lighter. Or,
press a to make the LCD darker.
Press OK.
Press Stop/Exit.
User Settings List
3
You can print a list of the settings you
programmed.
a
b
c
Press Menu, 5, 5.
Press Start.
Press Stop/Exit.
23
Chapter 3
24
Section II
Copy
Making copies
II
26
4
Making copies
How to copy
Entering copy mode
4
4
4
Making multiple copies
a
b
Load your document.
c
Press Start.
4
Use the dial pad to enter the number of
copies (up to 99).
Note
1
Stack/Sort/Duplex
2
Copy ratio and copy layout
3
Contrast
4
Quality
5
Number of copies
Making a single copy
a
b
26
Load your document.
Press Start.
To sort your copies, see Sorting copies
using the ADF on page 29.
Stop copying
To stop copying, press Stop/Exit.
4
4
Making copies
Copy options
(temporary settings)
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
4
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
The machine returns to its default settings
one minute after copying.
Enlarging or reducing the
image copied
To enlarge or reduce the next copy follow the
instructions below:
a
b
Load your document.
c
d
Press Enlarge/Reduce.
4
Do one of the following:
„ Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
4
„ Press a or b to choose
Custom(25-400%).
You can choose the following enlargement or
reduction ratios:
Press
Use the dial pad to enter the number of
copies (up to 99).
Press OK.
94% A4iLTR
Use the dial pad to enter an
enlargement or reduction ratio from
25% to 400%. (For example, press
5 3 to enter 53%.)
91% Full Page
Press OK.
100%*
97% LTRiA4
85% LTRiEXE
83%
78%
70% A4iA5
50%
e
Press Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
Custom(25-400%)
Auto
200%
141% A5iA4
104% EXEiLTR
* The factory setting is shown in Bold with an
asterisk.
When set to Auto, the machine calculates
the reduction ratio that best fits the paper size
the paper tray is set to. (See Paper Size
on page 20.)
Auto is only available when using the ADF.
27
Chapter 4
Using the Options key
4
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Press
Menu selections
Options
Press a or b, then press OK
Press a or b, then press OK
Quality
Auto*
Page
29
Text
Photo
Stack/Sort
Stack*
(appears when the document is in
the ADF)
Sort
Brightness
b-nnnno+a
29
29
b-nnnon+a
b-nnonn+a*
b-nonnn+a
b-onnnn+a
Contrast
b-nnnno+a
30
b-nnnon+a
b-nnonn+a*
b-nonnn+a
b-onnnn+a
Page Layout
Off(1 in 1)*
30
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Tray Select
MP>T1*
T1>MP
#1(XXX) 1
MP(XXX) 1
1
‘’XXX’’ is the paper size.
The factory settings are shown in Bold with an asterisk.
28
31
Making copies
Improving copy quality
4
You can choose from a range of quality
settings. The default setting is Auto.
„ Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
„ Text
Suitable for documents containing only
text.
„ Photo
Sorting copies using the ADF
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a
Unfold the ADF output tray and place
your document face down in the ADF
input tray.
b
Use the dial pad to enter the number of
copies (up to 99).
c
Press Options and a or b to choose
Stack/Sort.
Press OK.
d
Press a or b to choose Sort.
Press OK.
e
Press Start.
Suitable for copying photographs.
To temporarily change the quality setting,
follow the steps below:
a
b
Load your document.
c
Press Options.
Press a or b to choose Quality.
Press OK.
d
e
Use the dial pad to enter the number of
copies (up to 99).
Press a or b to choose Auto, Text or
Photo.
Press OK.
Press Start.
To change the default setting, follow the
steps below:
a
b
c
Press Menu, 2, 1.
Press a or b to choose the copy quality.
Press OK.
Press Stop/Exit.
4
Adjusting Brightness and
Contrast
4
4
Brightness
4
Adjust the copy brightness to make copies
darker or lighter.
To temporarily change the copy brightness
setting, follow the steps below:
a
b
Load your document.
c
Press Options.
Press a or b to choose Brightness.
Press OK.
d
Press a to make a lighter copy or press
b to make a darker copy.
Press OK.
e
Press Start.
Use the dial pad to enter the number of
copies (up to 99).
29
Chapter 4
Making N in 1 copies
(page layout)
To change the default setting follow the steps
below:
a
b
Press Menu, 2, 2.
c
Press Stop/Exit.
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.
Press a to make a lighter copy or press
b to make a darker copy.
Press OK.
Contrast
IMPORTANT
• Please make sure the paper size is set to
Letter, A4, Legal 1 or Folio 1.
4
Adjust the contrast to help an image look
sharper and more vivid.
• (P) means Portrait and (L) means
Landscape.
To temporarily change the contrast setting,
follow the steps below:
a
b
Load your document.
c
Press Options.
Press a or b to choose Contrast.
Press OK.
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
1
Use the dial pad to enter the number of
copies (up to 99).
You can choose Legal and Folio for MP Tray only.
a
b
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
d
Press a or b to increase or decrease the
contrast.
Press OK.
c
Press Options.
Press a or b to choose Page Layout.
Press OK.
e
Press Start.
d
Press a or b to choose 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Off(1 in 1).
Press OK.
e
Press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step f.
f
After the machine scans the page,
press 1 to scan the next page.
To change the default setting follow the steps
below:
a
b
Press Menu, 2, 3.
c
Press Stop/Exit.
Press a or b to increase or decrease the
contrast.
Press OK.
Next Page?
1.Yes 2.No
30
4
Making copies
g
h
Put the next page on the scanner glass.
Press OK.
Repeat steps f and g for each page of
the layout.
Tray selection
After all the pages have been scanned,
press 2 in step f to finish.
a
b
Load your document.
c
Press Options.
Press a or b to choose Tray Select.
Press OK.
Place the document face down in the
direction shown below:
„ 2 in 1 (P)
4
You can change the Tray Use only for the
next copy.
Use the dial pad to enter the number of
copies (up to 99).
d
Press a or b to choose the MP>T1,
T1>MP, #1(XXX) or MP(XXX).
Press OK.
e
Press Start.
„ 2 in 1 (L)
„ 4 in 1 (P)
4
Note
To change the default setting for Tray
Select, see Tray Use in copy mode
on page 21.
„ 4 in 1 (L)
31
4
Chapter 4
4
If you want to use the duplex copy feature,
load your document in the ADF.
Advanced Duplex Copy
(short edge flip)
4
„ 1sidedi2sided S
Portrait
If you get an Out of Memory message
while you are making duplex copies, try
installing extra memory. (See Out of memory
message on page 33.)
1
1
2
Duplex (2-sided) copying
2
Duplex Copy
(long edge flip)
4
Landscape
„ 1sidedi2sided L
11
Portrait
1
2
1
1
2
a
Unfold the ADF output tray and place
your document face down in the ADF
input tray.
b
Enter the number of copies (up to 99)
using the dial pad.
c
Press Duplex and a or b to choose
1sidedi2sided S.
Press OK.
d
Press Start to copy the document.
2
Landscape
11
1
2
2
a
Unfold the ADF output tray and place
your document face down in the ADF
input tray.
b
Enter the number of copies (up to 99)
using the dial pad.
c
Press Duplex and a or b to choose
1sidedi2sided L.
Press OK.
d
Press Start to copy the document.
32
2
Note
(L) means Long edge and (S) means
Short edge.
Making copies
Out of memory
message
4
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Start to copy the
pages scanned so far, or to press Stop/Exit
to cancel the operation.
4
33
Chapter 4
34
Section III
Direct printing
Printing data from a USB Flash memory drive
or a digital camera supporting mass storage
III
36
5
Printing data from a USB Flash
memory drive or a digital camera
supporting mass storage
Creating a PRN or
PostScript® 3™ file for
direct printing
With the Direct Print feature, you do not need
a computer to print data. You can print by just
plugging your USB Flash memory drive into
the machine’s USB direct interface. You can
also connect and print directly from a camera
set to USB mass storage mode.
Note
Note
The screens in this section may vary
depending on your application and
operating system.
• Some USB Flash memory drives may not
work with the machine.
• If your camera is in PictBridge mode, you
cannot print data. Please refer to the
documentation supplied with your camera
to switch from PictBridge mode to mass
storage mode.
Supported file formats
a
From the menu bar of an application,
click File, then Print.
b
Choose
Brother DCP-XXXX Printer (1) and
check the Print to file box (2).
Click Print.
5
Direct Print supports the following file
formats:
1
„ PDF version 1.7 1
2
„ JPEG
„ Exif + JPEG
„ PRN (created by Brother driver)
„ TIFF (scanned by all MFC or DCP Brother
models)
„ PostScript® 3™ (created by the Brother
BRScript3 printer driver)
„ XPS version 1.0
1
36
PDF data including a JBIG2 image file, a JPEG2000
image file or transparency files are not supported.
c
Choose the folder you want to save the
file to and enter the file name if you are
prompted to.
If you are prompted for a file name only,
you can also specify the folder you want
to save the file in by entering the
directory name. For example:
C:\Temp\FileName.prn
If you have a USB Flash memory drive
or digital camera connected to your
computer, you can save the file directly
to the USB Flash memory drive.
5
5
Printing data from a USB Flash memory drive or a digital camera supporting mass storage
Printing data directly
from the USB Flash
memory drive or digital
camera supporting
mass storage
a
Note
• Your digital camera must be switched
from PictBridge mode to mass storage
mode.
5
Connect your USB Flash memory drive
or digital camera to the USB direct
interface (1) on the front of the machine.
• If you want to print an index of the files,
choose Index Print, and then press
OK. Press Start to print the data.
• File names that are stored in your USB
Flash memory drive can be displayed
using the following characters on the LCD:
ABCDEFGHIJKLMNOPQRST
UVWXYZ0123456789$%’`-@
{}~!#()&_^
d
1
Do one of the following:
„ Press a or b to choose a setting you
need to change and press OK, and
then press a or b to choose an option
for the setting and press OK.
„ If you do not need to change the
current default settings, go to
step e.
Print File Set
Paper Size
e
1
Note
• You can choose the following settings:
Paper Size
Media Type
b
c
Multiple Page
When the machine has recognized the
USB flash memory drive or digital
camera, the Direct key turns blue.
Press the Direct key.
Orientation
Duplex
Collate
Press a or b to choose the folder name
or file name you want to print.
Press OK.
If you have chosen the folder name,
press a or b to choose the file name you
want to print.
Press OK.
Tray Use
Print Quality
PDF Option
• Depending on the file type, some of
these settings may not appear.
e
Press Start if you have finished.
37
5
Chapter 5
f
g
Press the dial pad key to enter the
number of copies you want.
Press OK.
Understanding the
error messages
Press Start to print the data.
Once you are familiar with the types of errors
that can occur while you print data from the
USB Flash memory drive or digital camera
with Direct Print, you can easily identify and
troubleshoot any problems.
IMPORTANT
• To prevent damage to your machine, DO
NOT connect any device other than a
digital camera or USB Flash memory drive
to the USB direct interface.
• DO NOT remove the USB Flash memory
drive or digital camera from the USB direct
interface until the machine has finished
printing.
Note
• If you want to change the default setting
for the paper tray to feed paper from,
press Menu, 1, 4, 2 to change the paper
tray setting.
• You can change the default settings for
Direct Print by using the control panel
when the machine is not in the Direct Print
mode. Press Menu, 4 to enter the
USB Direct I/F menu. (See Menu
table on page 95.)
38
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect
an incompatible or broken device to the
USB direct interface. To clear the error,
unplug the device from the USB direct
interface.
(See Error and maintenance messages
on page 66 for the detailed solution.)
5
Section IV
Software
Software features
IV
40
6
Software features
The HTML User’s Guide on the CD-ROM
includes the User's Guide and
Software User's Guide for features
available when connected to a computer (for
example, printing and scanning). These
guides have easy to use links that, when
clicked, will take you directly to a particular
section.
You can find information on these features:
How to read the HTML
User’s Guide
Windows®
Note
®
„ ControlCenter3 (Windows )
„ ControlCenter2 (Macintosh)
Note
If you have not installed the software, see
Viewing documentation (Windows®)
on page 3.
a
From the Start menu, point to Brother,
DCP-XXXX from the programs group,
then click
User's Guides in HTML format.
b
Click on the manual you want
(USER’S GUIDE or
SOFTWARE USER'S GUIDE) from the
Top Menu.
See Accessing the Software User’s Guide
on page 3.
40
6
This is a quick reference for using the HTML
User’s Guide.
„ Printing
„ Scanning
6
6
Software features
c
Click the heading you would like to view
from the list at the left of the window.
Macintosh
6
a
Make sure your Macintosh is turned on.
Insert the Brother CD-ROM into your
CD-ROM drive.
b
c
Double-click the Documentation icon.
d
Click on the manual you want
(USER’S GUIDE or
SOFTWARE USER'S GUIDE) in the
top menu, and then click the heading
you would like to read from the list at the
left of the window.
Double-click your language folder, and
then double-click the top.html file.
41
6
Chapter 6
42
Section V
Appendixes
Safety and legal
Options
Troubleshooting and routine maintenance
Menu and features
Specifications
Glossary
V
44
53
55
93
102
111
A
Safety and legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard grounded electrical socket. Choose a location where the
temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without
condensation.)
WARNING
DO NOT expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive
gasses, moisture or dust.
DO NOT place the machine near heaters, air conditioners, refrigerators, water or chemicals.
CAUTION
Avoid placing your machine in a high-traffic area.
Avoid placing your machine on a carpet.
DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers, or to the same circuit as large appliances that might disrupt the power supply.
Disruption of power can wipe out information in the machine’s memory.
Make sure cables leading to the machine do not constitute a trip hazard.
44
A
A
Safety and legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the electrical socket. Doing this
will prevent an electrical shock.
A
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must unplug the power cord from the electrical socket to shut off the power
completely.
Plastic bags are used in the packing of your machine and drum unit. To avoid the danger of
suffocation, keep these bags away from babies and children.
45
DO NOT use flammable substances, any type of spray or any organic solvent/liquids contains
alcohol or ammonia to clean the inside or outside of the machine. Doing this may cause a fire
or electrical shock. See Routine maintenance on page 77 for how to clean the machine.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free soft cloth and dispose of it according to local regulations.
CAUTION
After you have just used the machine, some internal parts of the machine will be extremely hot.
When you open the front or back cover of the machine, DO NOT touch the shaded parts shown
in the illustrations.
46
Safety and legal
To prevent injuries, be careful not to put your hands on the edge of the machine under the
scanner or document cover as shown in the illustrations.
To prevent injuries, be careful not to put your fingers in the area shown in the illustration.
A
When you move the machine, grasp the side hand holds that are located at the bottom of the
machine.
47
IMPORTANT
The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.
48
Safety and legal
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning inside of the machine. DO NOT use
liquid or aerosol cleaners. Use a dry lint-free soft cloth for cleaning.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
7 This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.
8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded
power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call
your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded
plug.
9 Use only the power cord supplied with this machine.
10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
11 Use the product in a well-ventilated area.
12 The power cord, including extensions, should be no longer than 5 metres.
DO NOT share the same power circuit with other high powered appliances, such as an air
conditioner, copier, shredder, and so on. If you cannot avoid using the printer with these
appliances, we recommend that you use a voltage transformer or a high-frequency noise filter.
Use a voltage regulator if the power source is not stable.
13 DO NOT place anything in front of the machine that will block printed pages. DO NOT place
anything in the path of printed pages.
14 Wait until pages have exited the machine before picking them up.
49
A
15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the casing has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool or in a wet
basement.
„ DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock).
„ DO NOT use this product in the vicinity of a gas leak.
50
Safety and legal
Libtiff Copyright and License
A
Use and Copyright
Copyright© 1988-1997 Sam Leffler
Copyright© 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software and its documentation for any
purpose is hereby granted without fee, provided that (i) the above copyright notices and this
permission notice appear in all copies of the software and related documentation, and (ii) the
names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating
to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND,
EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY
DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS,
WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY
OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE
OF THIS SOFTWARE.
51
A
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United
States and other countries.
Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.
AMD is a trademark of Advanced Micro Devices, Inc.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or
other countries.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson
Corporation.
IBM® is either a registered trademark or a trademark of International Business Machines
Corporation in the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
All other trademarks are the property of their respective owners.
52
B
Options
Memory board
This machine has 64 MB of standard memory
and one slot for optional memory expansion.
You can expand the memory up to 576 MB by
installing small outline dual in-line memory
modules (SO-DIMM). When you add the
optional memory, it increases the
performance for both copier and printer
operations.
In general, the machine uses
industry-standard SO-DIMMs with the
following specifications:
Type: 144 pin and 64 bit output
CAS latency: 2
B
B
Installing extra memory
a
b
B
Turn off the machine’s power switch.
Disconnect the interface cable from the
machine, and then unplug the power
cord from the electrical socket.
Note
Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.
c
Remove the SO-DIMM cover and
interface access cover.
Clock frequency: 100 MHz or more
Capacity: 64, 128, 256 or 512 MB
B
Height: 31.75 mm
Dram Type: SDRAM 2 Bank
For purchasing information and part numbers
visit the Buffalo Technology website:
http://www.buffalo-technology.com/
Note
• There may be some SO-DIMMs that will
not work with the machine.
• For more information, contact your
Brother dealer.
53
d
Unpack the SO-DIMM and hold it by its
edges.
IMPORTANT
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
e
Hold the SO-DIMM by the edges and
align the notches in the SO-DIMM with
the protrusions in the slot. Insert the SODIMM diagonally (1), then tilt it toward
the interface board until it clicks into
place (2).
1
2
f
Put the interface access cover and the
SO-DIMM cover back on.
g
Plug the machine’s power cord back into
the electrical socket first, and then
connect the interface cable.
h
Turn on the machine’s power switch.
Note
To make sure that you have installed the
SO-DIMM properly, you can print the user
settings page that shows the current
memory size. (See User Settings List
on page 23)
54
C
Troubleshooting and routine
maintenance
C
Troubleshooting
C
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com/.
If you are having difficulty with your machine
C
Check the chart below and follow the troubleshooting tips.
Menu access difficulties
C
Difficulties
Suggestions
Key operations do not work.
Check the control panel is fitted correctly on the machine. Reinstall the control
panel.
Copy difficulties
C
Difficulties
Suggestions
Vertical black line appears in
copies.
Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip, or the corona wire for printing is dirty. (See Cleaning the scanner
on page 78 and Cleaning the corona wire on page 81.)
The machine does not scan all the
pages of your document.
Make sure that the ADF output tray does not contain more than 20 sheets.
55
C
Printing difficulties
Difficulties
No printout.
C
Suggestions
„ Check that the machine is plugged in and the power switch is turned on.
„ Check that the toner cartridge and drum unit are installed correctly. (See
Replacing the drum unit on page 88.)
„ Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
„ Check that the correct printer driver has been installed and chosen.
„ Check to see if the LCD is showing an error message. (See Error and
maintenance messages on page 66.)
„ Check the machine is online:
(Windows Vista®) Click the Start button, Control Panel,
Hardware and Sound, and then Printers. Right-click
Brother DCP-XXXX Printer. Make sure that Use Printer Offline is
unchecked.
(Windows® XP) Click the Start button and choose Printers. Right-click
Brother DCP-XXXX Printer. Make sure that Use Printer Offline is
unchecked.
(Windows® 2000) Click the Start button and choose Settings and then
Printers. Right-click Brother DCP-XXXX Printer. Make sure that
Use Printer Offline is unchecked.
The machine prints unexpectedly
or it prints garbage.
„ Pull out the paper tray and wait until the machine stops printing. Then turn off
the machine and disconnect from the power for several minutes.
„ Check the settings in your application to make sure it is set up to work with
your machine.
The machine prints the first couple
of pages correctly, then some
pages have text missing.
„ Check the settings in your application to make sure that it is set up to work with
your machine.
The headers or footers appear
when the document displays on the
screen but they do not show up
when it is printed.
There is an unprintable area on the top and bottom of the page. Adjust the top and
bottom margins in your document to allow for this.
The machine does not print on both
sides of the paper even though the
printer driver setting is Duplex.
Check the paper size setting in the printer driver. You need to choose A4 size of
The machine is not printing or has
stopped printing and the machine’s
Data LED is on.
Press Job Cancel.
56
„ Your computer is not recognising the machine’s input buffer’s full signal. Make
sure that you connected the interface cable correctly. (See the Quick Setup
Guide.)
paper. (60 to 105 g/m2)
As the machine cancels the Job and clears it from the memory it may produce an
incomplete printout.
Troubleshooting and routine maintenance
Scanning difficulties
C
Difficulties
Suggestions
TWAIN errors appear while
scanning.
Make sure that the Brother TWAIN driver is chosen as the primary source. In
PaperPort™ 11SE, click File, Scan or Get Photo and choose the
Brother TWAIN driver.
OCR does not work.
Try increasing the scanning resolution.
The machine does not scan all the
pages of your document.
Make sure that the ADF output tray does not contain more than 20 sheets.
Software difficulties
C
Difficulties
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
Cannot perform ‘2 in 1’ or ‘4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
The machine does not print from
Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide
on the CD-ROM.)
Adobe® Illustrator®.
C
57
Paper handling difficulties
Difficulties
C
Suggestions
The machine does not load paper.
„ If there is no paper, load a new stack of paper into the paper tray.
The LCD shows No Paper or a
Paper Jam message.
„ If there is paper in the paper tray, make sure it is straight. If the paper is curled,
you should straighten it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the paper tray.
„ Reduce the amount of paper in the paper tray, and then try again.
„ Check that the MP tray mode is not chosen in the printer driver.
„ If the LCD shows Paper Jam message and you still have a problem, see
Paper jams on page 71.
The machine does not feed paper
from the MP tray.
How do I print on envelopes?
The scanned documents jam on
the ADF output tray.
„ Fan the paper well and put it back in the tray firmly.
„ Make sure that MP tray mode is chosen in the printer driver.
You can load envelopes from the MP tray. Your application must be set up to print
the envelope size you are using. This is usually done in the Page Setup or
Document Setup menu of your application. (See your application’s manual for
more information.)
„ Make sure your document is not too thin or too thick and are correctly loaded
in the ADF. (See Loading documents on page 18.)
„ Use the scanner glass to scan the document.
What paper can I use?
You can use thin paper, plain paper, thick paper, bond paper, recycled paper,
envelopes, labels and transparencies that are made for laser machines. (For
details, see Acceptable paper and other print media on page 13.)
There is a paper jam.
(See Paper jams on page 71.)
Print quality difficulties
Difficulties
Printed pages are curled.
C
Suggestions
„ Low quality thin or thick paper or not printing on the recommended side of the
paper could cause this problem. Try turning over the stack of paper in the
paper tray.
„ Make sure that you choose the Paper Type that suits the print media type you
are using. (See Acceptable paper and other print media on page 13.)
Printed pages are smeared.
Printouts are too light.
The Paper Type setting may be incorrect for the type of print media you are using,
or the print media may be too thick or have a rough surface. (See Acceptable
paper and other print media on page 13 and Basic tab in the Software User’s
Guide on the CD-ROM.)
„ If this problem occurs when making copies, set Toner Save mode to Off in the
machine menu settings. (See Toner Save on page 22.)
„ Set Toner Save mode to Off in the Advanced tab in the printer driver. (See
Advanced tab in the Software User’s Guide on the CD-ROM.)
58
Troubleshooting and routine maintenance
Improving the print quality
Examples of poor print
quality
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
White lines across the page
C
Recommendation
„ Make sure that you use paper that meets our specifications. A rough
surfaced paper or thick print media can cause the problem. (See
Acceptable paper and other print media on page 13.)
„ Make sure that you choose the appropriate media type in the printer
driver or in the machine’s Paper Type menu setting. (See Acceptable
paper and other print media on page 13 and Basic tab in the Software
User’s Guide on the CD-ROM.)
„ The problem may disappear by itself. Print multiple pages to clear this
problem, especially if the machine has not been used for a long time.
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ Wipe the laser scanner windows with a dry, lint-free soft cloth. (See
Cleaning the laser scanner window on page 79.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
White lines down the page
„ Make sure that a torn sheet of paper is not inside the machine
covering the scanner window.
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 85.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
C
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 13.)
„ Choose Thick paper mode in the printer driver, choose Thick in the
machine’s Paper Type menu setting or use thinner paper than you
are currently using. (See Paper Type on page 20 and Basic tab in the
Software User’s Guide on the CD-ROM.)
„ Check the machine’s environment. Conditions such as high humidity
can cause hollow print. (See Choosing a location on page 44.)
Hollow print
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 13.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Grey background
„ Check the machine’s environment. Conditions such as high
temperatures and high humidity can increase the amount of
background shading. (See Choosing a location on page 44.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 85.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
59
Examples of poor print
quality
FGH
ABCDE ijk
h
fg
e
abcd
ABCD
abcde
01234
Page skewed
Recommendation
„ Make sure that the paper or other print media is loaded correctly in
the paper tray and that the guides are not too tight or too loose
against the paper stack.
„ Set the paper guides correctly. (See Loading paper in the standard
paper tray on page 9.)
„ If you are using the MP tray, see Loading paper in the multi-purpose
tray (MP tray) on page 10.
„ The paper tray may be too full.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 13.)
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper or thick paper may cause the problem. (See
Acceptable paper and other print media on page 13.)
„ Make sure that you choose the correct media type in the printer driver
or in the machine’s Paper Type menu setting. (See Acceptable paper
and other print media on page 13 and Basic tab in the Software
User’s Guide on the CD-ROM.)
Ghost
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 13.)
B DEFGH
abc efghijk
A CD
bcde
1 34
Wrinkles or creases
60
„ Make sure that paper is loaded correctly. (See Loading paper in the
standard paper tray on page 9.)
„ Turn over the stack of paper in the paper tray or rotate the paper 180°
in the paper tray.
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
EFGHIJKLMN
ABCDEFG
„ Make sure that the envelope levers inside the back cover are pulled
down when you print envelopes.
Envelope creases
„ Check the paper type and quality. High temperatures and high
humidity will cause paper to curl.
C
„ If you do not use the machine often, the paper may have been in the
paper tray too long. Turn over the stack of paper in the paper tray.
Also, fan the paper stack and then rotate the paper 180° in the paper
tray.
Curled or wavy
61
Examples of poor print
quality
Recommendation
„ Turn the paper over in the paper tray, and print again (excluding
Letterhead paper). If the problem remains, slide the Anti-Curl Switch
as follows:
1
Open the back cover.
2
With one hand, use the tab (1) to lift the roller assembly, then use
your other hand to slide the Anti-Curl Switch (2) in the direction of
the arrow.
Curled
2
3
1
Close the back cover.
„ Lift up the Output Tray Support Flap (1).
1
„ Choose Reduce Paper Curl mode in the printer driver. (See Other
Print Options (For Windows®) or Print Settings (For Macintosh) in the
Software User's Guide on the CD-ROM.)
62
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Make ten copies of a blank, white sheet of paper. (See Making
multiple copies on page 26.) If the problem is not solved, the drum
unit may have glue from a label stuck on the OPC drum surface.
Clean the drum unit. (See Cleaning the drum unit on page 82.)
„ The drum unit may be damaged. Put in a new drum. (See Replacing
the drum unit on page 88.)
White Spots on black text
and graphics at 94 mm
intervals
Black Spots at 94 mm
intervals
ABCDEFGH
CDEF
abcdefghijk
defg
ABCD
abcde
01234
Faint
„ Check the machine’s environment. Conditions such as humidity, high
temperatures, and so on, may cause this print fault. (See Choosing a
location on page 44.)
„ If the whole page is too light, Toner Save mode may be on. Turn off
Toner Save mode in the machine menu settings or Toner Save
mode in the printer Properties of the driver. (See Toner Save
on page 22 or Advanced tab in the Software User’s Guide on the CDROM.)
„ Clean the scanner window and the corona wire of the drum unit. (See
Cleaning the laser scanner window on page 79 and Cleaning the
corona wire on page 81.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 85.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Toner specks
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper may cause the problem. (See Acceptable paper and
other print media on page 13.)
„ Clean the corona wire and the drum unit. (See Cleaning the corona
wire on page 81 and Cleaning the drum unit on page 82.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
63
C
Examples of poor print
quality
Recommendation
„ Clean the corona wire inside the drum unit by sliding the blue tab. Be
sure to return the blue tab to the home position (a). (See Cleaning the
corona wire on page 81.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
All black
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 13.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black toner marks across the
page
„ If you use label sheets for laser machines, the glue from the sheets
may sometimes stick to the OPC drum surface. Clean the drum unit.
(See Cleaning the drum unit on page 82.)
„ Do not use paper that has clips or staples because they will scratch
the surface of the drum.
„ If the unpacked drum unit is in direct sunlight or room light, the unit
may be damaged.
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 85.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
„ Clean the laser scanner window and the corona wire inside the drum
unit. (See Cleaning the laser scanner window on page 79 and
Cleaning the corona wire on page 81.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
Line across the page
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black lines down the page
Printed pages have toner
stains down the page
64
„ Clean the corona wire inside the drum unit by sliding the blue tab. Be
sure to return the blue tab to the home position (a). (See Cleaning the
corona wire on page 81.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 85.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 88.)
„ The fuser unit may be smudged. Call your Brother dealer for service.
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Open the back cover and make sure that the two blue levers on the
left and right hand sides are in the up position.
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Poor fixing
„ Choose Improve Toner Fixing mode in the printer driver. (See
Other Print Options (For Windows®) or Print Settings (For Macintosh)
in the Software User’s Guide on the CD-ROM.)
If this selection does not provide enough improvement, choose
Thicker Paper in Media Type settings.
65
C
Error and maintenance messages
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error or required routine maintenance and
shows the appropriate message. The most common error and maintenance messages are shown
below.
You can clear most errors and perform routine maintenance messages by yourself. If you need
more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/.
Error Message
Cause
Action
20 Sheet Limit
The ADF output tray has reached
its maximum capacity.
Do one of the following:
„ To send the pages scanned so far to a
server, press 1.Send.
„ To delete the scanned pages, press
2.Delete.
If you send the pages already scanned and
want to send the remaining pages to a
server, remove the scanned sheets from the
ADF output tray and press Start.
Access Error
The device is removed from the
USB direct interface while the
data is processing.
Press Stop/Exit. Reinsert the device and try
to print with Direct Print.
Cartridge Error
The toner cartridge is not installed
correctly.
Pull out the drum unit, take out the toner
cartridge and put it back into the drum unit
again.
Cooling Down
The temperature of the drum unit
or toner cartridge is too hot. The
machine will pause its current
print job and go into cooling down
mode. During the cooling down
mode, you will hear the cooling
fan running while the LCD shows
Cooling Down, and
Wait for a while.
Make sure that you can hear the fan in the
machine spinning and that the exhaust outlet
is not blocked by something.
Cover is Open
The front cover is not closed
completely.
Close the front cover of the machine.
Cover is Open
The fuser cover is not closed
completely or paper was jammed
in the back of the machine when
you turned on the power.
„ Close the fuser cover of the machine.
The ADF is open while loading a
document.
Close the ADF cover of the machine and
press Stop/Exit.
The ADF cover is not closed
completely.
Close the ADF cover of the machine and
press Stop/Exit.
Wait for a while
Cover is Open
66
If the fan is spinning, remove any obstacles
that surround the exhaust outlet, and then
leave the machine turned on but do not use
it for several minutes.
If the fan is not spinning disconnect the
machine from the power for several minutes,
then reconnect it.
„ Make sure paper is not jammed inside
the back of the machine, and then close
the fuser cover and press Start.
C
Troubleshooting and routine maintenance
Error Message
Cause
Action
Document Jam
The document was not inserted
or fed correctly, or the document
scanned from the ADF was too
long.
See Document jams on page 70 or Using
the automatic document feeder (ADF)
on page 18.
Drum Error
The corona wire on the drum unit
needs to be cleaned.
Clean the corona wire on the drum unit. (See
Cleaning the corona wire on page 81.)
The drum unit has reached the
end of its life.
Replace the drum unit. (See Replacing the
drum unit on page 88.)
Duplex Disabled
The duplex tray is not installed
properly.
Remove the duplex tray and install it again.
Fuser Error
The temperature of fuser unit
Turn the power switch off, wait a few
does not rise at a specified
seconds, and then turn it on again. Leave
temperature within specified time. the machine for 15 minutes with the power
on.
The fuser unit is too hot.
Jam Duplex
The paper is jammed in the
duplex tray.
(See Paper jams on page 71.)
Jam Inside
The paper is jammed inside the
machine.
(See Paper jams on page 71.)
Jam MP Tray
The paper is jammed in the MP
tray of the machine.
(See Paper jams on page 71.)
Jam Rear
The paper is jammed in the back
of the machine.
(See Paper jams on page 71.)
Jam Tray 1
The paper is jammed in the paper
tray of the machine.
(See Paper jams on page 71.)
No Paper
The machine is out of paper or
paper is not correctly loaded in
the paper tray.
Do one of the following:
C
„ Refill the paper in the paper tray or MP
tray.
„ Remove the paper and load it again.
No Toner
The toner cartridge or the drum
unit and toner cartridge assembly
is not installed properly.
Re-install the toner cartridge or the drum unit
and toner cartridge assembly.
No Tray
The paper tray is not completely
closed.
Close the paper tray properly.
67
Error Message
Cause
Action
Out of Memory
The machine’s memory is full.
Copy operation in progress
Do one of the following:
„ Press Start to copy the scanned pages.
„ Press Stop/Exit and wait until the other
operations in progress finish, and then
try again.
„ Clear the data from the memory. (See
Out of memory message on page 33.)
Print operation in process
Reduce print resolution. (See Advanced tab
in the Software User’s Guide on the CDROM.)
Output Tray Full
The ADF output tray has reached
its maximum capacity
Remove the scanned pages from the ADF
output tray. If you want to scan the remaining
pages of your documents press Start.
Print Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes, then reconnect it.
Protected Device
The protect switch of the USB
Flash memory drive is on.
Turn off the protect switch of the USB Flash
memory drive.
Rename the File
There is already a file on the USB
Flash memory drive with the
same name as the file you are
trying to save.
Change the file name of the file on the USB
Flash memory drive or the file you are trying
to save.
Replace Drum
The drum unit is the end of its life. Replace the drum unit with a new one.
(See Replacing the drum unit on page 88.)
The drum unit counter was not
reset when a new drum was
installed.
1
Open the front cover, and then press
Clear/Back.
2
Press 1 to reset.
Replace Fuser
It is time to replace the fuser unit. Call your Brother dealer to replace the fuser
unit.
Replace Laser
It is time to replace the laser unit. Call your Brother dealer to replace the laser
unit.
Replace PF Kit1
It is time to replace the paper
feeding kit for Tray 1.
Call your Brother dealer to replace the
PF Kit 1.
Replace PF KitMP
It is time to replace the paper
feeding kit for the MP tray.
Call your Brother dealer to replace the
PF Kit MP.
Replace Toner
The toner cartridge is at the end
of its life and printing is not
possible.
Replace the toner cartridge with a new one.
(See Replacing a toner cartridge
on page 85.)
Scan Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes, then reconnect it.
68
Troubleshooting and routine maintenance
Error Message
Cause
Action
Toner Low
If the LCD shows Toner Low,
you can still print; however, the
machine is telling you that the
toner cartridge is near the end of
its life and the toner will soon
need replacing.
Order a new toner cartridge now.
Too Many Files
There are too many files stored
on the USB Flash memory drive.
Reduce the number of files stored on the
USB Flash memory drive.
Unable to Scan.
There is a document in the ADF
input and output tray.
Remove the document from the ADF output
tray.
Unusable Device
An incompatible or broken device
has been connected to the USB
direct interface.
Remove the USB Flash memory drive from
the USB direct interface.
C
69
Document jams
C
If the document is jammed, follow the steps
below.
IMPORTANT
After removing a jammed document,
check that no paper scraps are left in the
machine that could cause another jam.
Document is jammed in the top of the
ADF unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
Document is jammed under the
document cover
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
d
e
Close the document cover.
Pull the jammed document out to the
left.
C
Pull the jammed document out to the
right.
Press Stop/Exit.
Document is jammed at the ADF
output tray
d
e
70
C
a
Take out any paper from the ADF that is
not jammed.
b
Pull the jammed document out to the
right.
c
Press Stop/Exit.
Close the ADF cover.
Press Stop/Exit.
C
Troubleshooting and routine maintenance
Paper jams
To clear paper jams, please follow the steps
in this section.
IMPORTANT
• Please confirm that you have installed
both a toner cartridge and a drum unit in
the machine. If you have not installed a
drum unit or have installed the drum unit
incorrectly, then this may cause a paper
jam in your Brother machine.
C
Paper is jammed in the MP tray
C
If the LCD shows Jam MP Tray, follow
these steps:
a
b
Remove the paper from the MP tray.
c
d
Press Start.
Remove any jammed paper from in and
around the MP tray.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
Fan the paper stack, and then put it back
in the MP tray.
C
Note
• If the error message remains, open and
close the front cover and fuser cover firmly
to reset the machine.
• The LCD names for the paper trays are as
follows:
• Standard paper tray: Tray 1
e
When loading paper in the MP tray,
make sure that the paper stays under
the maximum paper height guides on
both sides of the tray.
• Multi-purpose tray: MP Tray
71
Paper is jammed in Paper Tray 1
If the LCD shows Jam Tray 1, follow these
steps:
a
b
Paper is jammed inside the machine
a
Turn off the machine’s power switch.
Disconnect all cables and then unplug
the power cord from the electrical
socket.
b
Pull the paper tray completely out of the
machine.
c
Use both hands to slowly pull out the
jammed paper.
d
Press the front cover release button and
open the front cover.
Pull the paper tray completely out of the
machine.
Use both hands to slowly pull out the
jammed paper.
c
Make sure the paper is below the
maximum paper mark (b) of the paper
tray. While pressing the blue paperguide release lever, slide the paper
guides to fit the paper size. Make sure
that the guides are firmly in the slots.
d
Put the paper tray firmly back in the
machine.
72
C
C
Troubleshooting and routine maintenance
CAUTION
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait at least 10 minutes for
the machine to cool down before attempting
to clear the paper jam.
e
IMPORTANT
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
Slowly take out the drum unit and toner
cartridge assembly. The jammed paper
may be pulled out with the drum unit and
toner cartridge assembly, or this may
release the paper so you can pull it out
of the paper tray opening.
f
Put the drum unit and toner cartridge
assembly back in the machine.
C
g
h
Close the front cover.
i
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine’s power
switch.
Put the paper tray firmly back in the
machine.
73
Paper is jammed inside the drum unit
and toner cartridge assembly
a
Turn off the machine’s power switch.
Disconnect all cables and then unplug
the power cord from the electrical
socket.
b
Press the front cover release button and
open the front cover.
IMPORTANT
C
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
d
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
Take out the jammed paper if there is
any inside the drum unit.
CAUTION
IMPORTANT
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait at least 10 minutes for
the machine to cool down before attempting
to clear the paper jam.
c
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
Slowly take out the drum unit and toner
cartridge assembly.
e
74
Clear the jammed paper if there is any
inside the drum unit.
Troubleshooting and routine maintenance
f
g
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put it in correctly, the blue lock
lever will lift automatically.
Paper is jammed at the back of the
machine
C
a
Turn off the machine’s power switch.
Disconnect all cables and then unplug
the power cord from the electrical
socket.
b
Press the front cover release button and
open the front cover.
Put the drum unit and toner cartridge
assembly back in the machine.
CAUTION
HOT SURFACE
h
i
Close the front cover.
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine’s power
switch.
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait at least 10 minutes for
the machine to cool down before attempting
to clear the paper jam.
c
Slowly take out the drum unit and toner
cartridge assembly.
75
C
IMPORTANT
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
d
e
76
Close the fuser cover and back cover
(back output tray).
h
Put the drum unit and toner cartridge
assembly back in the machine.
i
j
Close the front cover.
Open the back cover (back output tray).
Pull the tabs at the left and right hand
sides toward you to open the fuser
cover (1).
1
f
g
Pull the jammed paper out of the fuser
unit.
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine’s power
switch.
Troubleshooting and routine maintenance
Paper is jammed in the duplex tray
a
C
Routine maintenance
Pull the duplex tray completely out of the
machine.
C
WARNING
Use neutral detergents.
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. (For more
information see Important safety
instructions on page 49.)
b
Pull the jammed paper out of the
machine or the duplex tray.
IMPORTANT
The drum unit contains toner, so handle it
carefully. If toner scatters on your hands
or clothes, wipe or wash it off with cold
water at once.
C
Cleaning the outside of the
machine
c
Put the duplex tray back in the machine.
C
a
Turn off the machine. Disconnect all
cables and then unplug the power cord
from the electrical socket.
b
Pull the paper tray completely out of the
machine.
77
c
Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
Cleaning the scanner
a
Turn off the machine. Disconnect all
cables and then unplug the power cord
from the electrical socket.
b
Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
1
2
d
Remove any paper that is in the paper
tray.
e
Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
3
c
f
Re-load the paper and put the paper tray
firmly back in the machine.
g
Plug the machine’s power cord back into
the electrical socket first and reconnect
all cables. Turn on the machine.
In the ADF unit, clean the white bar (1)
and the scanner glass strip (2)
underneath it with a soft lint-free cloth
moistened with water.
2
1
78
C
Troubleshooting and routine maintenance
d
Plug the machine’s power cord back into
the electrical socket first and reconnect
all cables. Turn on the machine.
Cleaning the laser scanner
window
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
C
WARNING
Use neutral detergents.
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
information see Important safety
instructions on page 49.
IMPORTANT
DO NOT touch the laser scanner window
with your fingers.
a
Before you clean the inside of the
machine, turn off the machine.
Disconnect all cables and then unplug
the power cord from the electrical
socket.
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
79
C
CAUTION
c
Wipe the laser scanner window (1) by
wiping it with a dry, lint-free soft cloth.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait at least 10 minutes for
the machine to cool down before attempting
to clear the paper jam.
IMPORTANT
1
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
d
Put the drum unit and toner cartridge
assembly back in the machine.
e
f
Close the front cover.
• We recommend that you place the drum
unit on a clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
80
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine.
Troubleshooting and routine maintenance
Cleaning the corona wire
C
c
If you have print quality problems, clean the
corona wire as follows:
a
b
Clean the corona wire inside the drum
unit by gently sliding the blue tab from
right to left and left to right several times.
Turn off the machine. Disconnect all
cables and then unplug the power cord
from the electrical socket.
1
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
Note
Be sure to return the blue tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
d
Put the drum unit and toner cartridge
assembly back in the machine.
IMPORTANT
C
• We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
e
Close the front cover.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
81
f
Plug the machine’s power cord back into
the electrical socket first and then
reconnect all cables. Turn on the
machine.
IMPORTANT
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
IMPORTANT
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
Cleaning the drum unit
If you have print quality problems, clean the
drum unit as follows.
a
Turn off the machine. And then unplug
the power cord from the electrical
socket.
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
C
c
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
IMPORTANT
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
82
Troubleshooting and routine maintenance
d
Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
e
Turn the drum unit gear by hand while
looking at the surface of the OPC
drum (1).
g
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put the cartridge in correctly, the
blue lock lever will lift automatically.
h
Put the drum unit and toner cartridge
assembly back in the machine.
1
f
When you have found the mark on the
drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.
C
i
j
Close the front cover.
Plug the machine’s power cord back into
the electrical socket first and then
reconnect all cables. Turn on the
machine.
IMPORTANT
• The drum is photosensitive so DO NOT
touch it with your fingers.
• DO NOT clean the surface of the
photosensitive drum with a sharp object.
• DO NOT use excessive force when
cleaning the drum unit.
83
Replacing the consumable items
C
You will need to replace the consumable items when the machine indicates that the life of the
consumable is over.
Toner cartridge
Drum unit
Order No. TN-3230, TN-3280
Order No. DR-3200
IMPORTANT
• We recommend placing used consumable items on a sheet of paper to prevent accidentally
spilling or scattering the material inside.
• Be sure to reseal the consumable items tightly so that the material inside does not spill.
Note
• Discard used consumable items according to local regulations, keeping it separate from
domestic waste. If you have questions, call your local waste disposal office.
• If you use paper that is not a direct equivalent for the recommended paper, the life of
consumable items and machine parts may be reduced.
84
Troubleshooting and routine maintenance
Replacing a toner cartridge
The High Yield toner cartridges can print
approximately 8,000 pages 1 and the
Standard toner cartridges can print
approximately 3,000 pages 1. Actual page
count will vary depending on your average
type of document (i.e., standard letter,
detailed graphics). The machine is supplied
with the Starter toner cartridge that will need
to be replaced after approximately 2,000
pages. When a toner cartridge is running low,
the LCD shows Toner Low.
1
Approx. cartridge yield is declared in accordance
with ISO/IEC 19752.
C
a
Press the front cover release button and
open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
Note
It is a good idea to keep a new toner
cartridge ready for use when you see the
Toner Low warning.
CAUTION
C
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration. If you
do this you may get burned.
IMPORTANT
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
85
c
Push down the blue lock lever and take
the used toner cartridge out of the drum
unit.
WARNING
DO NOT put a toner cartridge into a fire. It
could explode, resulting in injuries.
IMPORTANT
this machine, or the refilling of used
cartridge with toner from other sources. If
damage is caused to the drum unit or
other part of this machine as a result of the
use of toner or toner cartridge other than
genuine Brother products due to the
incompatibility or lack of suitability of those
products with this machine, any repairs
required as a result may not be covered by
the warranty.
• Unpack the toner cartridge just before you
put it in the machine. If a toner cartridge is
left unpacked for a long time, the toner life
will be shortened.
• Be sure to seal up the used toner cartridge
tightly in a suitable bag so that toner
powder does not spill out of the cartridge.
d
Unpack the new toner cartridge. Gently
shake from side to side several times to
distribute the toner evenly inside the
cartridge.
e
Pull off the protective cover.
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
• Brother machines are designed to work
with toner of a particular specification and
will work to a level of optimum
performance when used with genuine
Brother toner cartridges
(TN-3230/TN-3280). Brother cannot
guarantee this optimum performance if
toner or toner cartridge of other
specifications are used. Brother does not
therefore recommend the use of cartridge
other than genuine Brother cartridges with
86
Troubleshooting and routine maintenance
f
Put the new toner cartridge firmly into
the drum unit until you hear it lock into
place. If you put it in correctly, the lock
lever will lift automatically.
i
Close the front cover.
Note
DO NOT turn off the machine or open the
front cover until the LCD returns to the
standby state.
Note
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
g
Clean the corona wire of the drum unit
by gently sliding the blue tab from right
to left and left to right several times.
C
1
Note
Be sure to return the blue tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
h
Put the drum unit and toner cartridge
assembly back in the machine.
87
Replacing the drum unit
CAUTION
C
The machine uses a drum unit to create print
images on paper. If the LCD shows
Replace Drum, the drum unit is near the
end of its life and it is time to buy a new one.
Even if the LCD shows Replace Drum, you
may be able to continue printing without
having to replace the drum unit for a while.
However, if there is a noticeable deterioration
in the output print quality (even before
Replace Drum appears), then the drum unit
should be replaced. You should clean the
machine when you replace the drum unit.
(See Cleaning the laser scanner window
on page 79.)
IMPORTANT
While removing the drum unit, handle it
carefully because it may contain toner. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration. If you
do this you may get burned.
a
Press the front cover release button and
open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
Note
The drum unit is a consumable item, and
it is necessary to replace it periodically.
There are many factors that determine the
actual drum life, such as temperature,
humidity, type of paper and how much
toner you use for the number of pages per
print job. The estimated drum life is
approximately 25,000 pages 1. The actual
number of pages your drum will print may
be significantly less than this estimate.
Because we have no control over the
many factors that determine the actual
drum life, we cannot guarantee a
minimum number of pages that will be
printed by your drum.
1
88
Drum yield is approximate, and may vary by type of
use.
Troubleshooting and routine maintenance
IMPORTANT
e
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
Put the toner cartridge firmly into the
new drum unit until you hear it lock into
place. If you put the cartridge in
correctly, the blue lock lever will lift
automatically.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
Note
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
c
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
IMPORTANT
f
Put the new drum unit and toner
cartridge assembly in the machine.
Do not close the front cover.
g
Press Clear/Back.
Replace Drum?
1.Yes 2.No
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
C
To confirm you are installing a new
drum, press 1.
h
When the LCD shows Accepted, close
the front cover.
• Wait to unpack a new drum unit until
immediately before you put it in the
machine. Exposure to direct sunlight or
room light may damage the drum unit.
• Be sure to seal up the used drum unit
tightly in a bag so that toner powder does
not spill out of the unit.
d
Unpack the new drum unit.
89
Replacing periodic
maintenance parts
Machine Information
C
The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000
pages for PF Kit MP and 100,000 pages for
PF Kit 1, Fuser and Laser. Please call your
Brother dealer when the following messages
appear on the LCD.
Description
Replace PF KitMP
Replace paper feeding kit for
MP tray.
Replace PF Kit1
Replace paper feeding kit for
Tray 1.
Replace Fuser
Replace fuser unit.
Replace Laser
Replace laser unit.
a
b
Press Menu, 5, 3.
Press Stop/Exit.
Checking the Page Counters
C
You can see the machine’s Page Counters
for copies, printed pages, reports and lists or
a summary total.
a
b
c
Press Menu, 5, 4.
Press a or b to see Total, List, Copy
or Print.
Press Stop/Exit.
Checking the remaining life of
parts
You can see the remaining life of the
machine’s drum unit and periodic
maintenance parts.
a
b
c
90
C
You can see the machine’s Serial Number on
the LCD.
C
LCD message
Checking the Serial Number
C
Press Menu, 5, 6.
Press a or b to choose 1.Drum,
2.Fuser, 3.Laser, 4.PF kit MP or
5.PF kit 1.
Press OK.
Press Stop/Exit.
C
Troubleshooting and routine maintenance
Reset
You can reset all the machine settings back to
the settings that were set at the factory.
Brother strongly recommends you perform
this operation when you dispose of the
machine.
Note
Unplug the interface cable before you
reset.
a
b
Press Menu, 1, 7, 1.
c
If you choose 1.Reset in step b, you
will be asked to reboot the machine.
Press 1 or 2 to choose 1.Yes or 2.No.
If you choose 1.Yes, the machine will
begin the Reset.
Press 1 or 2 to choose 1.Reset or
2.Exit.
C
Packing and shipping
the machine
C
CAUTION
Make sure that the machine has fully
cooled down by leaving it disconnected
from the power for at least 30 minutes
before packing.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, you could void your warranty.
a
b
Turn off the machine.
c
Press the front cover release button and
open the front cover.
d
Take out the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
e
Put the drum unit and toner cartridge
assembly into a plastic bag and seal the
bag.
f
Close the front cover.
Unplug all the cables and AC power
cord from the machine.
C
91
g
92
Put the styrofoam piece marked
“FRONT” into the original carton (1).
Wrap the machine in the plastic bag and
put it in the original carton (2). Put the
drum unit and toner cartridge assembly
in as shown below (3). Put the User's
Guide (If available) and CD-ROM in the
space at the back of the machine (4).
h
Take the two styrofoam pieces and
match the front of the machine to the
“FRONT” mark on one of the styrofoam
pieces, and the back of the machine to
the “REAR” mark on the other styrofoam
piece (5). Coil the cables and place
them and the Quick Setup Guide in the
spaces provided as shown below (6).
i
Close the carton and tape it shut.
D
Menu and features
On-screen
programming
D
Menu keys
D
D
Your machine has been designed to be easy
to use. The LCD provides on-screen
programming using the menu keys.
We have created step by step on-screen
instructions to help you program your
machine. Simply follow the steps as they
guide you through the menu selections and
programming options.
Menu table
Access the menu.
D
You can program your machine by using the
Menu table on page 95. These pages list the
menu selections and options.
Go to the next menu level.
Accept an option.
Press Menu followed by the menu numbers
to program your machine.
Exit the menu by pressing
repeatedly.
For example, to set Beeper volume to Low:
a
b
c
Press Menu, 1, 2.
Go back to the previous
menu level.
Press a or b to choose Low.
Scroll through the current
menu level.
D
Press OK.
Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost.
D
Go back to the previous
menu level or forward to the
next menu level.
Exit the menu.
93
How to access the menu
mode
a
b
Press Menu.
Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Copy menu.
„ Press 3 for Printer menu.
„ Press 4 for USB Direct I/F menu.
„ Press 5 for Machine Info. menu.
You can also scroll through each menu
level by pressing a or b for the direction
you want.
c
Press OK when the option you want
appears on the LCD.
The LCD will then show the next menu
level.
d
Press a or b to scroll to your next menu
selection.
e
Press OK.
When you have finished setting an
option, the LCD will show Accepted.
f
Press Stop/Exit to exit Menu mode.
94
D
Menu and features
Menu table
D
The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
Main Menu
Submenu
Menu Selections
1.General Setup
1.Paper
1.Paper Type
1.MP Tray
to accept
to exit
Options
Descriptions
Thin
Sets the type of
paper in the MP
tray.
20
Sets the type of
paper in the
paper tray.
20
Plain*
Page
Thick
Thicker
Transparency
Recycled Paper
2.Tray#1
Thin
Plain*
Thick
Thicker
D
Transparency
Recycled Paper
2.Paper Size
1.MP Tray
A4*
Letter
Sets the size of
the paper in the
MP tray.
20
Legal
Executive
A5
A5 L
A6
B5
B6
Folio
Any
95
Main Menu
Submenu
Menu Selections
1.General Setup
1.Paper
2.Paper Size
(Continued)
(Continued)
(Continued)
2.Tray#1
Options
Descriptions
A4*
Sets the size of
the paper in the
paper tray.
20
Adjusts the ring
volume.
22
Increases the
page yield of the
toner cartridge.
22
Conserves
power.
22
Selects the tray
that will be used
for Copy mode.
21
Selects the tray
that will be used
for PC print.
21
Adjusts the
contrast of the
LCD.
23
Letter
Page
Executive
A5
A5 L
A6
B5
B6
2.Beeper
—
Off
Low
Med*
High
3.Ecology
1.Toner Save
On
Off*
2.Sleep Time
Range varies
depending on
model.
1.Copy
Tray#1 Only
005Min*
4.Tray Use
MP Only
MP>T1*
T1>MP
2.Print
Tray#1 Only
MP Only
MP>T1*
T1>MP
5.LCD Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
96
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General Setup
6.Document Scan
1.Glass ScanSize
A4*
Adjusts the scan
area of the
scanner glass to
the size of the
document.
See
Software
User’s
Guide on
the
CD-ROM.
(Continued)
Letter
2.File Size
1.Color
Small
Middle*
Large
2.Gray
Small
You can set your
own default
settings of the
data
compression
rate.
Middle*
Large
7.Reset
1.All Settings
1.Reset
2.Exit
0.Local Language
—
(Choose your
language.)
Restore all the
machine
settings to
factory default.
91
Allows you to
change the LCD
language for
your country.
See
Quick
Setup
Guide.
D
97
Main Menu
Submenu
Menu Selections
Options
Descriptions
2.Copy
1.Quality
—
Text
You can choose the
Copy resolution for
your type of
document.
29
Adjust the brightness
for copies.
29
Adjust the contrast for
copies.
29
Photo
Auto*
2.Brightness
—
-nnnno+
-nnnon+
Page
-nnonn+*
-nonnn+
-onnnn+
3.Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
3.Printer
1.Emulation
—
Auto(EPSON)*
Auto(IBM)
Chooses the
emulation mode.
HP LaserJet
BR-Script 3
Epson FX-850
IBM Proprinter
2.Print Options
1.Internal Font
1.HP LaserJet
2.BR-Script 3
3.Duplex
2.Configuration
—
Prints a list of the
machine’s printer
settings.
3.Test Print
—
Prints a test page.
—
Off*
Enables or disables
duplex printing. You
can also choose long
edge or short edge
duplex printing.
On(Long Edge)
On(Short Edge)
4.Reset Printer
—
1.Reset
2.Exit
98
Prints a list of the
machine’s internal
fonts.
Restores the printer
settings to the original
factory default
settings.
See
Software
User’s
Guide on the
CD-ROM.
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
4.USB Direct I/F
1.Direct Print
1.Paper Size
A4*
Sets the paper size
when printing directly
from the USB flash
memory drive.
Letter
Legal
Executive
A5
Page
37
You can choose Legal
and Folio for MP Tray
only.
A5 L
A6
B5
B6
Folio
2.Media Type
Thin
Plain*
Thick
Sets the media type
when printing directly
from the USB flash
memory drive.
37
Sets the page style
when printing multiple
pages directly from
the USB Flash
memory drive.
37
Thicker
Recycled Paper
3.Multiple Page
1in1*
2in1
4in1
9in1
16in1
25in1
D
1 in 2x2 pages
1 in 3x3 pages
1 in 4x4 pages
1 in 5x5 pages
4.Orientation
Portrait*
Landscape
5.Collate
On*
Off
6.Print Quality
Normal*
Fine
Sets the page
orientation when
printing directly from
the USB Flash
memory drive.
37
Enables or disables
the page collation
when printing directly
from the USB Flash
memory drive.
37
Sets the print quality
option when printing
directly from the USB
Flash memory drive.
37
99
Main Menu
Submenu
Menu Selections
Options
Descriptions
4.USB Direct I/F
1.Direct Print
7.PDF Option
Document*
37
(Continued)
(Continued)
Sets the PDF option
whether to print
comments (Markup)
or stamps in the PDF
file along with the text.
Sets the index print
option, simple format
or details.
37
Sets the resolution to
send the scanned
data to USB Flash
memory drive.
See
Software
User’s
Guide on the
CD-ROM.
Document&Markup
Document&Stamps
8.Index Print
Simple*
Details
2.Scan to USB
1.Resolution
Color 100 dpi*
Color 200 dpi
Color 300 dpi
Color 600 dpi
Page
Gray 100 dpi
Gray 200 dpi
Gray 300 dpi
B&W 200 dpi
B&W 200x100 dpi
5.Machine Info.
2.File Name
—
Enter the file name of
the scanned data.
1.Date&Time
—
—
Allows the machine to
name files created
when using the scan
to USB feature.
See
Quick
Setup
Guide.
2.Auto Daylight
—
On*
Changes for Daylight
Savings Time
automatically.
23
You can check the
serial number of your
machine.
90
You can check the
number of total pages
the machine has
printed during its life.
90
Lists your settings.
23
You can check the
percentage of a
machine part’s life that
remains available.
90
Off
3.Serial No.
—
4.Page Counter
—
Total
List
Copy
Print
5.User Settings
—
6.Parts Life
1.Drum
2.Fuser
3.Laser
4.PF kit MP
5.PF kit 1
100
—
Menu and features
Entering text
D
When setting certain menu selections, you will need to type text characters. The dial pad keys
have letters printed on them. The keys: # and l do not have printed letters because they are used
for special characters.
Press the appropriate dial pad key the required number of times to access the characters below:
Press Key
one time
two times
three times
four times
five times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Inserting spaces
To enter a space in a number, press c once between numbers. To enter a space in a name, press
c twice between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press d to move the cursor to the incorrect
character, and then press Clear/Back.
Repeating letters
To enter a character on the same key as the previous character, press c to move the cursor right
before pressing the key again.
Special characters and symbols
Press l or #, then press d or c to move the cursor to the symbol or character you want. Press OK
to choose it. The symbols and characters below will appear depending on your menu selection.
Press l
for
!#$%&'()-
Press #
for
@^_ `{}~
Press 0
for
0
101
D
E
Specifications
E
General
E
Printer Type
Laser
Print Method
Electrophotography by semiconductor laser beam scanning
Memory Capacity
64 MB
LCD (liquid crystal display)
16 characters × 2 lines
Power Source
220 - 240V 50/60Hz
Power Consumption
Peak:
1080 W
Copying:
Average 570 W 1
Sleep:
Average 9 W
Standby:
Average 80 W
1
When making a copy from one sheet
Dimensions
442 mm
390 mm
Weight
102
With Drum/Toner Unit:
443 mm
15.3 kg
Specifications
Noise level
Sound power
Operating (Copying) 1:
LwAd = 6.58 Bell (A)
Office equipment with LwAd > 6.30 Bell (A) is not suitable for
use in room where people do primarily intellectual work. Such
equipment should be placed in separate rooms because of the
noise emission.
Standby:
LwAd = 4.09 Bell (A)
Sound pressure
1
Operating (Copying):
LPAm = 56 dB (A)
Standby:
LPAm = 30 dB (A)
Measured in accordance with ISO9296.
Temperature
Humidity
ADF (automatic document
feeder)
Operating:
10 to 32.5°C
Storage:
5 to 35°C
Operating:
20 to 80% (without condensation)
Storage:
10 to 90% (without condensation)
Up to 20 pages (Staggered) [80 g/m2]
Recommended Environment for Best Results
Paper Tray
Temperature:
20 to 30°C
Humidity:
50% - 70%
Paper:
Xerox Premier TCF 80 g/m2 or
Xerox Business 80 g/m2
250 Sheets (80 g/m2)
E
103
Print media
Paper Input
E
Paper Tray
„ Paper Type:
Thin paper, Plain paper, Bond paper
and Transparencies 1 or Recycled paper
„ Paper Size:
A4, Letter, B5 (ISO), A5, A5 (Long
Edge), B6 (ISO), A6 and Executive
„ Paper Weight:
60 to 105 g/m2
„ Maximum Paper Tray
Capacity:
Up to 250 sheets of 80 g/m2 Plain paper
Multi-purpose tray (MP tray)
„ Paper Type:
Thin paper, Plain paper, Thick paper,
Bond paper, Transparencies 1,
Recycled paper, Envelopes or Labels 1
„ Paper Size:
Width: 69.8 to 216 mm
Length:116 to 406.4 mm
„ Paper Weight:
60 to 163 g/m2 2
„ Maximum Multi-purpose tray
Capacity:
Up to 50 sheets of 80 g/m2 Plain paper
Up to 3 envelopes
1
For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they
exit the machine to avoid the possibility of smudging.
2
60 to 105 g/m2 for duplex print.
Paper Output
Duplex Printing
104
„ Output Tray:
Up to 150 sheets (face-down print
delivery to the output paper tray)
„ Back Output Tray:
One sheet (face-up print delivery to the
back output tray)
„ Paper Size:
A4
„ Paper Weight:
60 to 105 g/m2
„ Manual Duplex:
Yes
„ Automatic Duplex:
Yes
Specifications
Copy
E
Colour/Monochrome
Monochrome
Document Size
ADF Width:
148 to 215.9 mm
ADF Length:
148 to 355.6 mm 1
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length:
Max. 297 mm
Copy Width
Max. 210 mm
Multiple Copies
Stacks or Sorts up to 99 pages
Reduce/Enlarge
25% to 400% (in increments of 1%)
Resolution
Max. 1200 × 600 dpi
First Copy Out Time
Less than 10.5 seconds 2 (from READY mode)
1
5 sheet ADF input limit when using sheets longer than A4.
2
The first copy out time may vary depending on scanner lamp warm up time.
E
105
Scan
E
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® 2000 Professional/XP/
XP Professional x64 Edition/Windows Vista®)
Mac OS X 10.3.9 or greater 1
WIA Compliant
Yes (Windows® XP/Windows Vista®)
Colour Depth
24 bit colour
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Up to 600 × 2400 dpi (optical) 2 (From Scanner Glass)
Up to 600 × 600 dpi (optical) 2 (From ADF)
Document Size
ADF Width:
148.0 to 215.9 mm
ADF Length:
148.0 to 355.6 mm 3
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length:
Max. 297 mm
Scanning Width
Max. 212 mm
Greyscale
8 bit levels
1
For the latest driver updates, visit us at http://solutions.brother.com/.
2
Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to
19200 × 19200 dpi can be chosen by using the Brother scanner utility).
3
5 sheet ADF input limit when using sheets longer than A4.
106
Specifications
Print
E
Emulations
PCL6, BR-Script3 (PostScript®3™), IBM Pro-Printer XL, Epson FX850
Printer Driver
Host-Based Driver for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®
BR-Script3 (PPD file) for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®
Macintosh Printer Driver for Mac OS X 10.3.9 or greater 1
BR-Script3 (PPD file) for Mac OS X 10.3.9 or greater 1
Resolution
1200 dpi 2, HQ1200 (2400 × 600 dpi), 600 dpi, 300 dpi
Print Speed for
Simplex
Up to 28 pages/minute (A4 size) 3
Print Speed for
Duplex Printing
Up to 13 sides/minute (A4 size)
First Print Out Time
Less than 8.5 seconds (from the READY state and standard tray)
1
For the latest driver updates, visit us at http://solutions.brother.com/.
2
Using 1200 dpi setting (1200 x 1200 dpi) the print speed will be slower.
3
The print speed may change depending on the type of document you print.
E
107
Interfaces
USB
E
Use a USB 2.0 interface cable (type A/B) that is no longer than 2 m. 1 2
1
Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
Third party USB ports are not supported.
Direct Print feature
Compatibility
1
PDF version 1.7 1, JPEG, Exif + JPEG, PRN (created by Brother printer
driver), TIFF (scanned by all Brother MFC or DCP models),
PostScript®3™ (created by Brother BR-Script 3 printer driver),
XPS version 1.0.
PDF data including a JBIG2 image file, a JPEG2000 image file or transparency files are not supported.
108
E
Specifications
Computer requirements
E
Minimum System Requirements and Supported PC Software Functions
Computer Platform
& Operating System
Version
Processor
Minimum
Speed
Minimum
RAM
Windows® Windows®
Operating 2000
System 1 Professional 4
Intel® Pentium®
II or equivalent
64 MB
Recommended Hard Disk Space
RAM
to install
256 MB
For
Drivers
Supported PC
PC
Interface 3
Software
For
Applications Functions
150 MB
310 MB
Printing,
Scanning
USB
Printing,
Scanning
USB
128 MB
Windows®
XP
Home® 2 4
Windows®
XP
Professional 2 4
Windows®
XP
Professional
x64
Edition
64-bit (Intel®64
or AMD64)
supported CPU
256 MB
512 MB
Windows
Vista® 2
Intel® Pentium®
4 or equivalent
64-bit (Intel®64
or AMD64)
supported CPU
512 MB
1GB
500 MB
500 MB
Macintosh Mac OS X
Operating 10.3.9 System
10.4.3
PowerPC
G4/G5,
PowerPC G3
350MHz
128MB
256MB
80 MB
400 MB
Mac OS X
10.4.4 or
greater
PowerPC
G4/G5, Intel®
Core™
Processor
512MB
E
1GB
1
Internet Explorer 5.5® or greater
2
Maximum 1200 x 1200 dpi scanning with the WIA driver in Windows®XP/Windows Vista® (resolution up to
19200 x 19200 dpi can be chosen by using the scanner utility.)
3
Third party USB ports are not supported.
4
PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.
For the latest driver updates, visit us at http://solutions.brother.com/.
All trademarks, brand and product names are property of their respective companies.
109
Consumable items
Toner Cartridge Life
Starter Toner Cartridge:
E
Approx. 2,000 pages (A4) 1
Standard Toner Cartridge:
TN-3230:
Approx. 3,000 pages (A4) 1
High-Yield Toner Cartridge:
Drum Unit
TN-3280:
Approx. 8,000 pages (A4) 1
DR-3200:
Approx. 25,000 pages (A4) 2
1
Approx. cartridge yield is declared in accordance with ISO/IEC 19752.
2
Drum yield is approximate, and may vary by type of use.
110
F
Glossary
F
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
User Settings List
A printed report that shows the current
settings of the machine.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
Contrast
Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying
photographs.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
F
Menu mode
Programming mode for changing your
machine’s settings.
OCR (optical character recognition)
The bundled ScanSoft™
PaperPort™ 11SE with OCR or Presto!
PageManager software application
converts an image of text to text you can
edit.
Resolution
The number of vertical and horizontal lines
per inch.
111
G
Index
A
D
ADF (automatic document feeder)
using .....................................................18
Apple Macintosh
See Software User’s Guide on the
CD-ROM.
Data LED ................................................... 6
Direct print ............................................... 36
Direct key ............................................. 37
specification ........................................ 108
Document
how to load ..................................... 18, 19
jam ........................................................ 70
Drum unit
checking (remaining life) ...................... 90
cleaning .......................................... 81, 82
replacing ............................................... 88
Duplex (2-sided)
copying ................................................. 32
printing
from USB flash memory drive ........... 37
Duplex key (2-sided) ............................... 32
C
Cancelling
print jobs .................................................7
Cleaning
corona wire ...........................................81
drum unit ...............................................82
laser scanner window ...........................79
scanner glass ........................................78
Consumable items ...................................84
Control panel overview ..............................6
ControlCenter2 (for Macintosh)
See Software User’s Guide on the
CD-ROM.
ControlCenter3 (for Windows®)
See Software User’s Guide on the
CD-ROM.
Copy
contrast .......................................... 26, 30
duplex ...................................................32
Enlarge/Reduce key ..............................27
enter copy mode ...................................26
keys .................................................. 7, 27
multiple ..................................................26
N in 1 (page layout) ...............................30
out of memory .......................................33
quality ....................................................29
single .....................................................26
sort (ADF only) ......................................29
temporary settings ................................27
tray selection .........................................31
using ADF .............................................29
using scanner glass ..............................30
E
Enlarge/Reduce key ................................ 27
Envelopes ............................. 10, 13, 15, 16
Error messages on LCD .......................... 66
No Paper .............................................. 67
Out of Memory ...................................... 68
Print Unable XX .................................... 68
Scan Unable XX ................................... 68
Unable to Scan ..................................... 69
G
Greyscale .............................................. 106
H
HELP
LCD messages ..................................... 93
Menu Table .................................... 93, 95
using menu keys .................................. 93
J
Jams
document .............................................. 70
paper .................................................... 71
Job Cancel key .......................................... 7
112
L
Labels ...................................10, 13, 14, 17
LCD (liquid crystal display) ................. 6, 93
contrast .................................................23
M
Machine information
checking remaining life of drum unit and
periodic maintenance parts ...................90
Data LED ................................................8
page counts ..........................................90
Macintosh
See Software User’s Guide on the
CD-ROM.
Maintenance, routine ...............................77
checking the remaining life of
drum unit ...............................................90
replacing
drum unit ............................................88
toner cartridge ....................................85
Memory
adding SO-DIMM (option) .....................53
installing .............................................53
storage ..................................................93
Menu Table ....................................... 93, 95
using menu keys ...................................93
Mode, entering
copy ......................................................26
scan ........................................................6
N
N in 1 (page layout) ..................................30
O
Out of Memory message ............. 33, 38, 68
P
Packing and shipping the machine ..........91
Page layout (N in 1) .................................30
Paper .............................................. 13, 104
how to load .............................................9
jam ........................................................71
recommended ................................ 13, 14
size ................................................ 13, 20
size of document ........................ 105, 106
tray capacity ......................................... 14
type ................................................ 13, 20
PaperPort™ 11SE with OCR
See Software User’s Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access How-to-Guides.
Power failure ........................................... 93
Print
difficulties ............................................. 56
drivers ................................................ 107
Job Cancel key ....................................... 7
keys ........................................................ 7
paper jams ........................................... 71
quality ............................................. 58, 59
resolution ............................................ 107
Secure key ............................................. 7
specifications ...................................... 107
Printing
See Software User’s Guide on the
CD-ROM.
Programming your machine .................... 93
Q
Quality
copying ................................................. 29
printing ........................................... 58, 59
R
Reducing
copies ................................................... 27
Replacing
drum unit and periodic
maintenace parts .................................. 88
toner cartridge ...................................... 85
Resolution
copy .................................................... 105
print .................................................... 107
scan .................................................... 106
S
Safety instructions ................................... 49
Scanner glass
using ..................................................... 19
Scanning
See Software User’s Guide on the
CD-ROM.
113
G
Secure key .................................................7
Security
Secure key ..............................................7
Serial number
how to find............... See inside front cover
Shipping the machine ..............................91
Sleep time ................................................22
Sort ..........................................................29
Status LED .................................................8
T
Temporary copy settings ..........................27
Text, entering .........................................101
Toner cartridge, replacing ........................85
Toner save ...............................................22
Transparencies ............................. 9, 10, 13
Tray selection ...........................................31
Tray use, setting
copy ......................................................21
print .......................................................21
Troubleshooting .......................................55
document jam .......................................70
error messages on LCD ........................66
if you are having difficulty
copy quality ........................................55
Menu access ......................................55
paper handling ...................................58
print quality .................................. 58, 59
printing ...............................................56
scanning .............................................57
software .............................................57
maintenance messages on LCD ...........66
paper jam ..............................................71
V
Volume, setting
beeper ...................................................22
W
Windows®
See Software User’s Guide on the
CD-ROM.
114
The machine is approved for use in the country of purchase only, local Brother companies or their
dealers will only support machines purchased in their own countries.