Samsung SVMi-8E User guide

GENERAL DESCRIPTION
SVMi-8
Complete Integrated Voice Processing
Every effort has been made to eliminate errors and ambiguities in the information contained in this guide.
Any questions concerning information presented here should be directed to SAMSUNG TELECOMMUNICATIONS
AMERICA, 2700 NW 87th Avenue, Miami, FL 33172, telephone (305) 592-2900. SAMSUNG TELECOMMUNICATIONS AMERICA disclaims all the liabilities for damages arising from the erroneus interpretation or use of information presented in this guide.
Publication Information
SAMSUNG TELECOMMUNICATIONS AMERICA reserves the right without prior notice to revise information in this publication for
any reason.
SAMSUNG TELECOMMUNICATIONS AMERICA also reserves the right without prior notice to make any changes in design or
components of equipment as engineering and manufacturing may warrant.
Copyright © 2002
Samsung Telecommunications America
All rights reserved. No part of this manual may be reproduced in any form or by any means—graphic, electronic or mechanical,
including recording, taping, photocopying or information retrieval systems—without express written permission of the publisher
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PRINTED IN USA
Table of Contents
1
2
3
System Overview
The SVMi-8 System
1.1
Auto Attendant
1.1
Voice Mail
1.1
System Capacities
1.2
Hardware Description
SBC (SVM Motherboard)
2.1
VPM Connectors
2.2
Memory
2.3
Memory (Alternate)
2.3
Voice Processing Module (VPM)
2.4
Software Features
Feature List
3.1
!
System Features
3.1
!
Auto Attendant Features
3.1
!
Access Manager
3.2
!
Voice Mail Features
3.2
!
Administration Features
3.4
!
Audiotext Features
3.4
!
VoiceForm Questionaire (Q&A) Features
3.4
Feature Description
3.5
!
System Features
3.5
!
Auto Attendant Features
3.6
!
Access Manager
3.7
!
Voice Mail Features
3.10
!
Administration Features
3.16
!
Audiotext Features
3.17
!
VoiceForm Questionaire (Q&A) Features
3.17
1
System Overview
The SVMi-8 System
The SVMi-8 is a self contained plug in Voice Mail and Auto Attendant card for the
DCS, iDCS 500 and DCS 50si. It is designed to meet the demands of the sophisticated voice mail user without sacrificing simplicity.
The SVMi-8 may act as an Auto Attendant system only, a Voice Mail System only or
both. Out of the box the SVMi-8 can handle 4 calls simultaneously. It can be easily
upgraded to handle up to 8 calls simultaneously.
No external line or power connections are necessary, these are accomplished
directly through the phone system.
At the time of this writing the memory capacity is about 100 hours, although as
time goes on, improvements in technology will allow for changes in storage time.
The SVMi-8's modular design allows it to be expanded to add voice ports as needed. Only one SVMi-8 card can be installed in a system, do not use other voice mail
system in combination with the SVMI-8.
Auto Attendant
The SVMi-8 Auto Attendant works by automatically answering calls and playing a custom greeting to the caller along
with some dialing instructions. The caller may then press digits on the keypad to direct the call to the appropriate
person or department.
The SVMi-8 Auto Attendant replaces or works in conjunction with your system operator by answering calls with a
pre recorded greeting, and offering the caller several possible dialing options including dialing another extension
number, transferring to an operator, accessing pre recorded information or connecting to voice mail.
Voice Mail
Voice Mail provides a service if called stations are unavailable. Upon dialing an extension number, callers may be
routed directly to voice mail or transferred to the extension first. The call may be forwarded from the station according to various conditions (busy, no answer or all the time).
Each mailbox will answer calls with a custom greeting in the mailbox owner’s own voice. The caller can then leave a
message.
The mailbox owner can access the mailbox from any location with a DTMF phone and retrieve the messages. Many
options are available to handle the message (see SVMi-8 user guide for more details).
1.1
System Overview
System Capacities
Default
Maximum Ports
Range
4
4 or 8
Maximum Storage Time
9999 days
0 - 9999 days
Maximum Subscribers
About 1,000
Any number up to 99999999
9999 days
0 - 9999 days
Message Retention
Total Messages per Mailbox
99990 - 9999
Total Message Duration
600 seconds
1.2
0 - 9999 seconds
2
Hardware Description
Unlike traditional PC based Voice Mail / Auto Attendant Systems, the SVMi-8 installs inside the telephone equipment
and operates as an integral part of it.
The component parts of the SVMi-8 are as follows:
SBC (SVMi-8 MOTHERBOARD)
SBC stands for Single Board Computer and it is the main circuit card
that connects to the DCS 50si, DCS and iDCS 500 phone system. The
disk drive and voice processing modules connect to this card.
On the front of the card there are two connectors. The use of these
connectors is optional and it is not necessary to have anything connected in order for the SVMi-8 to run.
The Serial Interface
This can be used to connect a modem or PC and provide local or
remote PC based administration. The connector is called SIO.
The Parallel Interface
This is used for data transfer or database back up. The connector is
called PIO. The only purpose for this connector is for system file
transfer (Back-up and Restore). SVMi-8 is designed to back up and
restore data to an Iomega Zip drive. We recommend this method
because all the necessary drivers are pre-installed on the SVMi-8.
Reset Button
The red button marked RST is the reset button. Pressing this will
immediately restart the SVMi-8 system. It will disconnect any calls in
progress.
Pressing the RESET button during operation will disconnect all callers
and immediately restart the SVMi-8. This should only be used as
directed. Pressing this button when the system is performing Disk I/O could result in data loss or file corruption.
Immediately after plugging in the SVMi-8 card and turning the phone system power switch ON, you MUST press this
button to initialize the SVMi-8.
This button should not be pressed if the SVMi-8 is actively processing calls.
2.1
Hardware Description
Back Plane Connector
This is the connector to the phone system.
LED Indications
There are two LEDs on the SVMi-8 motherboard, the one marked HDD will flash green whenever the hard disk drive
is being accessed, the one marked ACT shows the operating status of the card.
HDD Access LED
The HDD access LED will flash green whenever the memory is being accessed. This works in a similar way to the
Hard Disk access LED on your desk top PC.
Run Status LED
The Run Status LED shows the operating status of the card. The green indicates SVMi-8 is running normally, Any
other condition indicates a fault.
VPM CONNECTORS
This is a proprietary connector for installing up to 2 voice processing modules. The connector towards the end of the
card (behind the serial port) has an additional shorter connector at 90 degrees to it. This connector can be used to
install a four port voice VPM or a fax VPM. The connector in the center of the card can only be used to install a 4
port voice VPM.
2.2
Hardware Description
Memory
Memory (Alternate)
MEMORY
This device is used for storing the main system program as well as all messages, and prompts. The amount of storage time on the hard disk is determined by the size of the drive measured in Mega Bytes (MB).
The memory unit consists of a Hard Disk. The current size of this memory is about 100 hours. The memory for the
SVMi-8 card is available only from SAMSUNG.
The Hard Disk Drive can be removed or replaced in the event of a problem or upgrade. It is held in place on the SBC
by 4 screws.
The Hard Disk Drive is connected to the SBC with a ribbon cable. Note that the connector on the Hard Drive has 4
extra pins on the end of the connector. Do not use these pins.
MEMORY (ALTERNATE)
The design of the memory interface allows for additional memory formats (Compact Flash) to be included in this
design. Contact STA for availability.
2.3
Hardware Description
VOICE PROCESSING MODULE (VPM)
IMPORTANT NOTE: The VPMs used in this product appear
very similar to the VPMs in our previous CADENCE
product but they are not interchangeable. If the VPMs are
not labeled with the letters SEC they will not work in the
SVMi-8 product.
The VPM is used to:
!
Move the digital speech and fax information between
the SVMi-8 system and the phone system
!
Generate and detect DTMF
!
Record and play back speech
Without at least one VPM, the SVMi-8 will not work. Each
VPM has 4 channels. This means that for each VPM
installed, up to four simultaneous callers can be connected
to the SVMi-8.
The VPM is attached to the SBC by an edge connector. Each
SVMi-8 comes equipped with one VPM, but it can be
removed or replaced in the event of a problem or upgrade.
The SVMi-8 card can accommodate 2 of these cards allowing up to 8 simultaneous callers.
The 4 port Voice Processing Module is a small removable hardware board called a VPM. It connects to the SVMi-8
motherboard. When it is installed in the SVMi-8 card it increases the number of available ports from 4 to 8. The
SVMi-8 card can not be expanded beyond 8 ports.
Types of VPM
There are two types of VPM. The 4 Voice and the 3 Voice + 1 Fax.
!
4 Voice VPM (VPM)—4 Port Voice Processing Module
This add-on-card provides 4 channels of voice otherwise known as ports. It allows 4 simultaneous callers to
use the services of the SVMi-8. One or two of these cards may be added to the SVMi-8.
!
3 Voice + 1 Fax VPM (VPM)—4 Port Voice Processing Module with 1 Port Fax Support
This add-on-card provides 4 channels of voice otherwise known as ports. It allows 4 simultaneous callers to
use the services of the SVMi-8. Any one of these ports can use the fax services of the SVMi-8 card. This module must be located on the SVMi-8 motherboard in the position with the double connector located furthest from
the memory module. Only one of these cards can be added to the SVMi-8.
2.4
3
Software Features
The software for the SVMi-8 is installed at the factory. All that is needed is for it to be customized to meet the individual requirements of each installation. In some cases even this may not be necessary.
The SVMi-8 software comes equipped with many useful features to fit a wide range of call processing requirements.
SYSTEM FEATURES
!
Caller ID Compatible
!
Expandable
!
Fax Detection and Flexible Numbering Plan
!
Keyset Display and Soft Key Support
!
MOH Supply
!
Multiple Mailbox Support
!
Operating Mode-Oriented Call Processing
!
Operating Mode Override
!
Proprietary Design
!
Recordable System Prompts
!
Schedule Table
!
Synchronized Clock
AUTO ATTENDANT FEATURES
!
Alphabetic Directory (Multiple)
!
Auto Attendant Routing
!
Automatic After Hours Answering
!
Announce Hold Position
!
Announce Hold Time
!
Camp On Support
!
Direct to Mailbox
!
Holidays and Special Events
!
Incoming Call Overflow
!
Interruptible Voice Prompts
!
Maximum Greeting Length
!
Multiple Call Handling
3.1
Software Features
!
Multiple Language Support
!
Operator Access
!
Single Digit Call Routing
ACCESS MANAGER
!
Call Blocking
!
Call Forwarding
!
Day / Night Personal Greeting
!
Find Me
!
Follow Me (Off Premises Transfer)
!
Hold for Busy Station
!
Multiple Personal Greetings (9)
!
Park and Overhead Page
!
Stored Telephone numbers
!
Weekly Availability Schedule
VOICE MAIL FEATURES
!
Answer Machine Emulation
!
Auto Conversation Record
!
Auto Forward
!
Auto Log In
!
Auto Message Play
!
Broadcast
!
Call Back
!
Call Forward to Voice Mail
!
Call Record
!
Call Back Request Messages
!
Date and Time Stamp
!
Delivery Imperative
!
Direct Messaging / Quick Memo
!
Distribution Lists
!
Extended Prompting
!
External Number Notification
!
External Pager
!
Future Delivery
!
Group and Sort Messages Prior to Play
!
Individual Mailbox Greeting
!
Individual Mailbox Name
!
Individual Mailbox Password
3.2
Software Features
!
Individually Defined Mailboxes and Extensions
!
Maximum Number of Messages
!
Message Address Verification
!
Message Counter
!
Message Delete
!
Message Delivery Options
!
Message Fast Forward
!
Message Forward With Append
!
Message Length Controls
!
Message Pause
!
Message Play Order
!
Message Replay
!
Message Reply
!
Message Retention Time by Subscriber
!
Message Retrieve
!
Message Rewind
!
Message Save
!
Message Send
!
Message Scan
!
Message Skip
!
Message Undelete
!
Message Waiting Light Indication
!
Multiple Subscriber Mailboxes
!
Name Addressing
!
New / Old Selection
!
Message Alert Notification Schedule
!
One Touch Access
!
Pager Notification Schedule
!
Personal Customized Options
!
Personal Mailbox Administration
!
Private (Confidential) Messages
!
Quick Memo
!
Reminder
!
Reply Required
!
Retrieve Public Caller
!
Return Reciept (Certified Messages)
!
Self Memo / Reminder
!
Self Memo / Reminder Categories
!
Speed Control
3.3
Software Features
!
Subscriber Workload Manager
!
Until… Scheduling
!
Urgent Messages
!
Volume Control
ADMINISTRATION FEATURES
!
Activity Display
!
Administrators Mailbox
!
Auto Delete Subscribers
!
Automatic Setup
!
Back Up And Restore
!
Default Operation
!
Password Security
!
Programming - On Site Or Remote
!
Subscriber Database
!
System Reports
!
Voice Prompted Programming
!
Voice Studio
AUDIOTEXT FEATURES
!
Audiotext
!
Audiotex Librarian
!
Automatic Announcement Delete
!
Announcement Replay
VOICE FORM QUESTIONNAIRE ( Q & A) FEATURES
!
VoiceForm
!
Playback Header Prompt
!
Multiple Response Destinations
!
Team Transcription
!
Unlimited Questions
3.4
Software Features
Feature Descriptions
SYSTEM FEATURES
Caller ID Compatible If you subscribe to Central Office based Caller ID, the SVMi-8 is compatible. Just as the
Caller ID data appears on keysets, so the same information is saved in your voice mail box for each message you
receive. This can be used for call back or simply to identify the caller.
Expandable The SVMi-8 can be easily field upgraded from 4 ports, to 8 ports by simply adding an additional 4 port
Voice Processing Module. This upgrade doubles the call handling capabilities of the system.
Fax Detection and Transfer The SVMi-8 can detect a fax call and transfer it to any extension in the system. This
detection can be enabled at any 'menu' and assigned different destinations. For instance, in a menu offering choices
for sales a fax tone would be sent to the sales fax machine, but in a menu offering choices for the finance department a fax tone would be sent to the finance fax machine
Flexible Numbering Plan An organization can assign an extension, a mailbox, or an announcement to any identification number from one to ten digits. All of these resources can share the same identification numbering plan without conflict. For example, an organization can have, in one SVMi-8 system, an extension numbered 123, a mailbox
numbered 123 and an announcement numbered 123. In addition, the SVMi-8 can distinguish between variable
length identification numbers beginning with the same digit, such as extension number 1, or 12, or 1234567890.
Keyset Display and Soft Key Support If you have a display keyset the number of new messages will be displayed
on it. The display will also echo many of the options available. You will be able to negotiate through the
SVMi-8 menus using the keyset display and the soft keys below the display to respond to the prompts.
MOH Supply Music or announcements may be recorded in the SVMi-8 memory and used by the phone system for
Music On Hold. The recorded announcement or music will play in a continuous loop and may be used to provide
custom on hold announcements or promotional messages.
Multiple Mailbox Support The SVMi-8 can, in principle, support up to 1000 mailboxes, although obviously the 8
port hardware places practical limits on the system according to the individual system traffic, and type of application.
Operating Mode-Oriented Call Processing The SVMi-8 can be configured to automatically change between up to
99 different customer operating modes, based upon the time of day, day of week, or specific calendar date. During an
operating mode, every aspect of the call automation application, including port utilization; caller scripts; routing solutions; call coverage options; and even an individual subscriber's mailbox prompting can be customized to meet the
organization's operating requirements. SVMi-8's Schedule Table automatically changes to the correct mode without
human involvement.
Operating Mode Override Under exceptional circumstances, such as adverse weather conditions or other organizational emergencies when the office may be inaccessible, the administrator can override the Schedule Table. The
administrator calls the SVMi-8, enters the administrative password, and selects a new operating mode for any or all
ports. The new operating mode can be programmed for the circumstances, or the administrator can simply record a
new company greeting which explains the circumstances to callers.
Proprietary Design The SVMi-8 is designed to work specifically with the DCS 50si, DCS and iDCS 500. This allows
tighter integration with the phone system and allows for enhanced features like Call Record, Answer Machine
Emulation and Display and Soft Key support not normally available with third party Voice Mail / Auto Attendant systems.
3.5
Software Features
Recordable System Prompts Although the SVMi-8 contains all the spoken prompts to provide an operational system, some people may want to add or record some additional prompts. This can easily be done using the built in
voice studio. Any prompt in the system can be re recorded.
Schedule Table The schedule table automatically controls system mode by individual ports, time of day, day of
week and calendar date without human intervention. It is capable of scheduling ninety-nine mode changes per day
for 366 consecutive days. The administrator can manually override the schedule table at any time from a touchtone
telephone, the system console, or from an administration terminal. For Holidays and Calendar of Events, the
Schedule Table can be used to schedule holiday and special event caller greetings to better inform and serve callers.
Synchronized Clock The SVMi-8 clock is responsible for providing each message with a date and time stamp. This
clock is always synchronized with the phone system, as is changing between day and night modes.
AUTO ATTENDANT FEATURES
Alphabetic Directory (Multiple) Callers who do not know an extension number in the system but do know a name,
may enter the first few letters of the person’s name and be transferred. This system may even be used internally if an
extension number is not known. The SVMi-8 allows for over 1000 unique directory systems, each one can search on
either the first or last name.
Auto Attendant Routing The Auto Attendant can transfer or route callers based on the digits they enter. Callers may
be transferred to station, groups or the system directory to select a subscriber based on their name. Additionally, the
Auto Attendant will integrate directly with the 'Question and Answer' system and the 'Audiotext' system.
Automatic After Hours Answering The Main Auto Attendant greeting for the SVMi-8 changes from the day to the
night greeting automatically when the phone system changes from day to night mode. Multiple additional modes may
be defined for special applications.
Announce Hold Position If callers are allowed to hold for a busy extension, the SVMi-8 is able to intermittently
inform the caller of their place in the queue.
Announce Hold Time If callers are allowed to hold for a busy extension, the SVMi-8 is able to intermittently inform
the caller of the estimated hold time before being answered.
Camp On Support Each station user on the system may decide if they want the SVMi-8 to transfer additional calls
to them if they are on the phone. Calls transferred to a busy station, if unanswered will be sent to voice mail or any
other destination according to the user’s needs.
Direct to Mailbox You may have mailboxes on the SVMi-8 system that do not have associated stations. This is
ideal if you have a small number of employees in your office but numerous employees outside the office that need to
keep in contact.
Holidays and Special Events When your business closes because of a holiday or special event the SVMi-8 can
provide a special appropriate greeting to your callers. You may create specific holiday schedules so that this process
becomes automatic.
Incoming Call Overflow The SVMi-8 may be programmed to answer any or all lines immediately or answer only
the calls that your operator does not pick up. Overflowed calls may be routed to either a mailbox or the main greeting.
3.6
Software Features
Interruptible Voice Prompts At any time during an announcement or greeting, callers may dial a selection and the
SVMi-8 will immediately respond. It is not necessary to listen to all the options if you are a 'power user' and know
what you are doing.
Maximum Greeting Length The maximum greeting length can be configured for each subscriber. For example,
greeting length for sales personnel may be up to three minutes, purchasing staff up to five minutes and production
staff two minutes.
Multiple Call Handling The SVMi-8 can answer and process up to 8 calls simultaneously, with an additional VPM
installed.
Multiple Language Support The SVMi-8 can support multiple languages, if they have been installed. Callers may
select a language option at the beginning of the call and continue in the chosen language. Additionally, each mailbox
may be assigned a default language, so that each subscriber can use a specific language. Check with your Samsung
Representative for language availability.
Operator Access Callers may connect with an available operator any time by dialing 0.
Single Digit Call Routing A menu processor can be configured to recognize single digit routing options, or use the
same digit as the leading entry of a multidigit routing option. For example, in the menu processor, "1" can be used to
route a caller to the sales department and "103" to transfers the caller to a subscriber's extension.
ACCESS MANAGER
The Access Manager is used to manage callers that are trying to reach an individual subscriber. The mailbox owner
may prevent calls from ringing at their extension, or have the calls transferred to any other extension in the phone
system, transferred off-site to any other phone number, or screen the call before answering them. Any of these conditions can be set to be active until a specified time. The SVMi-8 can even be set with a high priority 'Find Me'
instruction that will try to reach the subscriber at multiple locations.
Call Blocking While a subscriber has call blocking set active, the SVMi-8 does not attempt to transfer a caller to
the subscriber's extension. Instead, it immediately plays the subscriber's Call Blocking Greeting - if recorded. If the
Call Blocking Greeting is not recorded, SVMi-8 plays the subscriber's Primary No-Answer Greeting - if recorded.
When that greeting is not recorded, SVMi-8 advises the caller that the called party is not available and offers to the
caller additional options.
A subscriber sets Call Blocking active through Access Manager Services. After activating Call Blocking, the subscriber is prompted to indicate how long blocking is to remain active. This feature can be activated for a number of
hours, 1 to 9, for the end of the current business day, for the beginning of the next business day, for a day of the
coming week, for Monday through Sunday, for a specific date, for hour and minute, or until further notice.
Call Forwarding Forward All Calls allows a subscriber to have their incoming calls answered by an associate at
another internal extension - it is not used to forward calls to an external telephone number. To have calls connected
an external number, the subscriber use the Designated Location Service.
When calls are forwarded to another associate's extension, a caller entering the forwarder's extension number will
immediately hear…"Transferring to 'Called Party's Name'. Calls are being forwarded to 'Associate's Name'". If the
associate answers the call, the associate will be prompted as to who the call is forwarded from.
This feature can be activated for a number of hours, 1 to 9, for the end of the current business day, for the beginning
of the next business day, for a day of the coming week, for Monday through Sunday, for a specific date, for hour and
minute, or until further notice.
3.7
Software Features
Day / Night Personal Greeting The Night Personal Greeting works in conjunction with the subscriber's Weekly
Availability Schedule.
During the defined day period SVMi-8 will automatically play the Primary No-Answer Greeting to callers, unless the
subscriber is busy on another call and has recorded a Busy Greeting or Call Blocking is set active, and a Call
Blocking Greeting is recorded. During the time periods a subscriber is not scheduled available to take calls, and does
not have Call Blocking activated, SVMi-8 plays the Night Greeting.
Find Me When Find Me is set active, the SVMi-8 attempts to deliver calls to the subscriber's designated location,
provided neither Call Blocking, nor Forward All Call, is active. The SVMi-8 first tries to locate the subscriber at the
subscriber's designated location. Then, if necessary, it tries each of the subscriber's Stored Telephone Numbers until
all numbers have been called.
After each stored telephone number, the SVMi-8 will prompt the caller: "I'm still trying to locate (called party's
recorded name). If you would like me to continue, please stay on the line. If not, press the pound key for other
options." If SVMi-8 cannot locate the subscriber, the subscriber's Call Blocking Greeting is played to the caller.
This feature can be activated for a number of hours, 1 to 9, for the end of the current business day, for the beginning
of the next business day, for a day of the coming week, for Monday through Sunday, for a specific date, for hour and
minute, or until further notice.
Follow Me (Off Premises Transfer) Each subscriber may have their calls automatically forwarded to a designated
location. We call that location, the subscriber's Designated Location. A Designated Location can be an internal extension or an external telephone number. It can be entered digit-by-digit or the subscriber can enter a Stored Telephone
Number Index Digit representing the location of the appropriate number.
Whenever a subscriber sets his designated location to a number other than his extension number, SVMi-8 prompts,
"How long do you want this number to be your designated location?"
This feature can be activated for a number of hours, 1 to 9, for the end of the current business day, for the beginning
of the next business day, for a day of the coming week, for Monday through Sunday, for a specific date, hour and
minute, or until further notice.
Hold for Busy Station The SVMi-8 may be enabled to allow callers to hold for a busy station. When a caller elects
to hold, the SVMi-8 places the caller in a Hold Queue. If additional callers attempt to reach the busy extension and
they choose to hold, they can be informed of their position in the queue and the estimated hold time before being
connected. Callers given the option to hold may be limited to insure that system ports are not monopolized. When
the limit is reached, callers can be routed to other extensions or applications that have been configured to deal with
this condition.
Multiple Personal Greetings (9) When a subscriber does not answer and accept a call, the SVMi-8 will answer.
SVMi-8 recognizes five different reasons why a subscriber does not answer a call. We refer to these reasons as 'Call
Coverage Conditions'. SVMi-8 allows a subscriber to assign a different personal greeting to each Call Coverage
Condition. A condition should be considered a "socket" into which a personal greeting is plugged. The greeting that
gets plugged into each "socket" should offer caller options appropriate for that condition.
SVMi-8 provides each subscriber nine (9) personal greetings, labeled 1 through 9. A subscriber can assign (plug in)
any greeting to any Call Coverage Condition. However, when a subscriber first logs on to the SVMi-8, personal
greetings numbered 1, 2, 3, 4, and 5, are assigned to their respective Call Coverage Conditions (No Answer, Busy,
Fwd All/DND, Night and Call Screening). The remaining four personal greetings, labeled 6 through 9 are normally
used as alternatives to the greetings assigned to these conditions.
3.8
Software Features
Park and Overhead Page For those users who are frequently away from their desk, the SVMi-8 provides a Park
and Page capability. When a subscriber does not answer a call, the subscriber's personal greeting can contain an
option to be paged. When the caller elects to have the subscriber paged, the SVMi-8 parks the call and plays a
prompt through the overhead paging facility that contains the subscriber's name and a pick-up code. The SVMi-8
waits a programmable period of time for the subscriber to pick-up the call. When the call is not picked up, the
SVMi-8 notifies the caller and plays the subscriber's mailbox greeting.
Stored Telephone Numbers A subscriber can store up to five telephone numbers where they can usually be
reached, this simplifies the follow me feature as it allows the subscriber to quickly activate commonly used settings.
Weekly Availability Schedule The Weekly Availability Schedule tells SVMi-8 the days of the week, and the hours of
the day, that a subscriber is normally available to take calls. When the subscriber does not answer a call during those
time periods, the apropriate Day or Night greeting is played. This schedule may be set by the Administrator or the
Subscriber.
3.9
Software Features
VOICE MAIL FEATURES
Answer Machine Emulation This feature allows you to monitor calls being left in your voice mail box through the
speaker of your keyset. In function it is very much like screening a call on your home answer machine.
Auto Conversation Record With the SVMi-8 card installed in your phone system, you may record all the phone
conversations for specific extensions. An optional tone with a programmable delay may be played to alert callers and
employees during the recording process. When calls are recorded, any mailbox settings that would normally effect
maximum message duration, are ignored.
Note: Call Record utilizes the conference feature. The number of people who can use the CR feature simultaneously,
is limited to the number of available conference circuits in the system.
Warning: Before using this feature, make sure that you are not violating any state or federal laws. Some states
require that the recorded party be notified. STA is not responsible for any illegal use of this feature.
Auto Forward The Message Auto Forward allows messages left in one mailbox to be automatically forwarded to
another mailbox if the message is not listened to. The delay time before the message is forwarded is programmable
between 00:00 (immediately) and 23:59 (1 day). After the message is forwarded it may be deleted or saved in the
original mailbox. The forwarded message, when accessed by the receiving subscriber, will play "this message was
forwarded from 'subscriber recorded name'".
Auto Log In When calling Voice Mail, the system can correctly identify you as the caller and ask for your password
(optional). The benefit of this is that you do not have to identify yourself to the SVMi-8, it knows who is calling and
what mailbox you want to access.
Auto Message Play Each subscriber may choose to select messages to play (new or old) or may configure their
mailbox to automatically play new messages. This is useful if you are in a situation where keystrokes must be kept to
a minimum.
Broadcast The designated system administrator can broadcast a message to everyone in the system. Any or all of
the subscribers can be given this option.
Call Back When listening to your voice mail messages you may press one key to automatically call back the person
who left you the message, this call back feature may be allowed for internal calls and / or external calls. Long distance may be either allowed or denied and specific area codes may be allowed or denied. For external calls, Caller ID
is used and therefore must be received from the phone company.
Call Forward to Voice Mail Any station on the phone system may be forwarded to the SVMi-8 voice mail.
Forwarding types are Forward All Calls, Forward Only When Busy, Forward Only When No Answer, or Forward When
either Busy or No Answer.
Call Record With the SVMi-8 card installed in your phone system, you may record conversations in progress.
Simply press a button to record the current conversation in your mailbox or any other mailbox. An optional tone with
a programmable delay may be played to callers during the recording process. When calls are recorded, any mailbox
settings that would normally effect maximum message duration are ignored.
Note: Call Record utilizes the conference feature. The number of people who can use the CR feature simultaneously,
is limited to the number of available conference circuits in the system.
3.10
Software Features
Warning: Before using this feature, make sure that you are not violating any state or federal laws. Some states
require that the recorded party be notified. STA is not responsible for any illegal use of this feature.
Call Back Request Messages Messages left by and for subscribers may be flagged as Call Back Requested. The
caller can enter a specific number that will allow the subscriber to return the call by pressing one key.
Date and Time Stamp Each message you receive will be stamped with the time and date of its arrival. This information may be played to the subscriber before each message or may be played only on demand. Each individual
subscriber may set this option.
Delivery Imperative When a message is designated as Delivery Imperative, the SVMi-8 will take extra steps to
deliver it. The recipient's pager will be called and then each of his stored telephone numbers will be tried.
Direct Messaging / Quick Memo This feature makes it easier to leave messages for others in the office. It allows
the user to access mailboxes without dialing the extension number first. Easily leave a message for anyone that has a
mailbox.
Distribution Lists Lists of mailboxes may be set up and given a simple numeric identity. Subscribers may use these
lists to easily leave or transfer messages into multiple mailboxes simultaneously. This list can include any number of
subscriber mailboxes and other lists. SVMi-8 does not limit the number of lists that a subscriber can access. When a
message is sent to a list, each mailbox on the list receives a copy. SVMi-8's unique message management facilities
make the process of distributing a copy to each mailbox on the list immediate, even for very large lists.
Extended Prompting With Extended Prompting set active, SVMi-8 offers all prompts for the menu the subscriber
has accessed. When Extended Prompting is not set active, SVMi-8 offers only the name of the menu the subscriber
is accessing and the prompt… "For additional options, press 0".
External Number Notification When you have messages in your mailbox, you may be alerted at your cell phone,
home phone or any other phone. The SVMi-8 will make 3 attempts to contact you. If it encounters a busy signal it
will try again in 5 minutes, if it encounters a no answer it will try again in 15 minutes.
External Pager Notification When you have messages in your mailbox you may be notified via your pager. The display on your pager will show your mailbox number. The SVMi-8 will make 3 attempts to contact you. If it encounters
a busy signal it will try again in 5 minutes, if it encounters a no answer it will try again in 15 minutes.
Future Delivery When a subscriber leaves a Self Memo (Reminder), Direct Message (Quick Memo) or any other
message for another subscriber, a future delivery date may be specified. This is particularly useful if you use the
'reminder' feature as a virtual 'to do' list. Delivery Scheduling options are: for a number of hours, 1 to 9, for the end
of the current business day, for the beginning of the next business day, for a day of the coming week, for Monday
through Sunday or for a specific date, for hour and minute. Also for any message not yet delivered, a subscriber can
review, modify and discard future delivery messages sent, but not yet delivered.
Group and Sort Messages Prior to Play A subscriber can group for playback either new or saved messages at
logon time. Grouping categories are, Urgent, Callback Request, Reminders, Messages from a Specific Sender or
Private Messages.
Individual Mailbox Greeting Each mailbox has its own associated individual greeting recorded in the mailbox
owner’s voice. This may be changed as frequently as you desire.
Individual Mailbox Name Each mailbox has its own associated individual name recorded in the mailbox owner's
voice.
3.11
Software Features
Individual Mailbox Password Each mailbox has its own associated individual password selected by the user or
system administrator. This provides some security and prevents unauthorized access. The password may be up to 8
digits long.
Individually Defined Mailboxes and Extensions Extensions and Mailboxes are separate and independent system
resources. A mailbox does not have to be defined in terms of an extension, or an extension in terms of a mailbox, in
order for the SVMi-8 to associate them. A subscriber's mailbox number need not match the subscriber's extension
number. A subscriber can have multiple extensions within the system. Each extension can be directed to the subscriber's mailbox for taking messages, as in the case of departmental messaging. An extension may also be directed
to a different mailbox at different times of the day or days of the week, as in departments with rotating staffs.
Maximum Number of Messages The maximum number of messages a mailbox will hold is 9,999. The maximum
number of messages can be set for each mailbox.
Message Address Verification After entering the mailbox number to which a message is being sent, the SVMi-8
echoes the name of the recipient, confirming the message is going to the intended subscriber. The address verification is also played when the subscriber forwards an existing message.
Message Counter Whenever you access your mailbox, you are told the number of new and old messages. You may
selectively listen to the new or the old messages.
Message Delete When a message has been heard, you may delete it.
Message Delivery Options At anytime prior to sending a message, a subscriber can assign any or all of the following delivery options to a message, Urgent Priority, Return Receipt / Certified, Callback Request, Private or Reply
Required.
Message Fast Forward When listening to a message you may fast-forward 5 seconds. This is useful if you are
looking for a specific piece of information like a phone number.
Message Forward With Append Messages received in your mailbox may be forwarded to other mailboxes or lists
on the system. A message may be forwarded to another subscriber, or distribution list by entering a destination
mailbox. The subscriber may record an introductory comment if desired. The message header is modified to reflect
the forwarding party and time. Forwarding multiple copies allows the subscriber to record introductions for each
destination mailbox. Forwarded messages may be re-forwarded, with additional introductions, using the same procedure.
Message Length Controls Maximum message length can be set for each mailbox. The maximum message length is
166 minutes; however, SVMi-8 ships with the maximum message length set at 16 minutes.
Message Pause At any time while listening to your voice mail messages, you can pause the playback.
Message Play Order Each mailbox may be set up to play messages in order of oldest first (FIFO) or newest first
(LIFO).
Message Replay Messages may be replayed as many times as you like.
Message Reply When listening to your voice mail messages you may press one key to automatically leave a message for the person who left you a message, this call return feature may always be used for internal calls, and also
outside calls if Caller ID is received, and the feature is allowed by the system administrator. A subscriber may reply to
a message sent by a public caller. If the public caller requested a return call, SVMi-8 will play the message envelope
and announce, "Callback Requested". This means the public caller entered his telephone number into the mailbox with
touch-tone at the time he left the message.
3.12
Software Features
Message Retention Time by Subscriber The length of time messages are stored prior to automatic purging may be
set for each mailbox. Retention Time can be set from 1 to 9,999 days. Retention Time applies to both new and saved
messages. Each time a message is saved, the Retention Time is reset. Only messages that have not been accessed
are automatically deleted.
Message Retrieve Any sent message may be canceled before the recipient has received it. Any message that has
been sent but not listened to by the recipient may be retrieved ("pulled back") into the sender's mailbox. If the message was independently sent to several subscribers, each copy may be retrieved separately.
A message sent to a distribution list may be retrieved up to the time it is first played by any member of the list.
Retrieving a message from a distribution list pulls it back from all list members. It may then be edited, updated, rerecorded, deleted, or sent to a different destination. This capability is particularly useful if the sender incorrectly
addresses one copy of a message to several subscribers or if a change in events makes the message no longer relevant.
Message Rewind When listening to a message you may rewind 5 seconds. This is useful if you are looking for a
specific piece of information like a phone number.
Message Save You may save any message. Once saved it will remain as a 'saved' message until it is deleted.
Message Send From within your mailbox you may send a message to any other mailbox owner on the system. This
makes it easy for any employee who is out of the office to send a message to another internal user.
Message Scan Message Scan allows a user who is retrieving their messages to 'scan' through them. The first few
seconds of each message will be played. This makes it easy to find a specific message.
Message Skip When listening to new messages, if you a searching for a specific one you can skip over new messages. This saves the message as a new message. Its like picking one thing out of your in-basket without disturbing
all the others.
Message Undelete At some time, everyone discards a message, and immediately wishes they had kept it. The
undelete feature of the SVMi-8 will allow you to retrieve messages that have been deleted.
Message Waiting Light Indication An indication on your keyset tells you when you have new messages. Pressing
this one button will connect with your voice mail. Additionally, if you have a display keyset, the display will show you
the current new message status.
Multiple Subscriber Mailboxes Multiple subscribers may simultaneously logon to the same mailbox and access
messages. All mailbox functions are available to each subscriber. Message playback is distributed. The first subscriber logged on will hear the first message. The second subscriber will first hear the second message, and can
access the first message after subscriber 1 is finished. The mailbox continues to be available to receive new messages, regardless of the number of subscribers logged on.
Name Addressing This feature allows a subscriber to address messages to other subscribers by name instead of by
mailbox number, eliminating the need to look up numbers or carry personal directories while traveling.
New / Old Selection When you access your mailbox you may choose to listen to either new or old messages. This
makes it easier to find specific information contained in an old message without having to listen to all the new messages first.
3.13
Software Features
Message Alert Notification Schedule The Weekly Notification Schedule tells SVMi-8 the days of the week, and the
hours of the day, that a subscriber wants to be notified of new messages at an alternate phone number. This
Schedule may be set by the Administrator or the Subscriber.
One Touch Access The SVMi-8 Voice Mail can be accessed to check messages or perform administration simply
by pressing one button on your keyset.
Pager Notification Schedule The Weekly Notification Schedule tells SVMi-8 the days of the week, and the hours of
the day, that a subscriber wants to be notified of new messages via his pager. This Schedule may be set by the
Administrator or the Subscriber.
Personal Customized Options Each subscriber may have different personal options played to the caller. For example, the caller may wait while the subscriber is paged or the caller may hold until the subscriber is available to take
the call. These options must be enabled by the system administrator.
Personal Mailbox Administration You may change settings for your mailbox any time you like. Personalize the
greeting that callers will hear, your name, password and notification options.
Private (Confidential) Messages A message can be marked Private. A private message can not be forwarded to
another subscriber. If the recipient of the private message attempts to forward the message he is informed that the
message is private and may not be forwarded.
Quick Memo See Direct Messaging
Reminder See Self Memo
Reply Required A message marked for delivery as Reply Required cannot be saved or deleted until the recipient
performs a voice reply to the message.
Retrieve Public Caller When a subscriber logs on they are notified if a caller is holding, and the SVMi-8 offers to
transfer the caller to the subscriber's designated location. If the caller is identified SVMi-8 will speak the caller's
name. When the subscriber elects to speak with the caller, he simply presses 1 and hangs up. If the subscriber elects
not to speak with the caller, SVMi-8 immediately plays the subscriber's mailbox greeting.
Return Receipt (Certified Messages) A subscriber may request to be notified when the recipient listens to a message. After the message has been delivered and played back by the recipient, a confirmation receipt is placed in the
new message queue of the sender's mailbox, it contains the date and time that the message was played.
Self Memo / Reminder Easily and quickly leave a reminder in your own mailbox. This virtual notepad is available
wherever there is a phone, and can be set for immediate or future delivery. This makes them useful for keeping track
of your entire workload to schedule or serve as reminders for meetings.
Self Memo / Reminder Categories If allowed by the system administrator a subscriber may designate the
reminders they create as either a Commitment, Follow Up or Task. The individual meaning of these labels may vary
from person to person, their intent is to provide a way of separating reminders into different categories. These categories can be reviewed in the subscriber Workload Manager
Speed Control The SVMi-8 supports two message playback speeds. This allows you to hear the message in a convenient manner. You can press '99' during message playback to toggle between two speeds.
3.14
Software Features
Subscriber Workload Manager This allows a subscriber to group reminders by a Commitment, Follow Up or Task
in order to better organize the workload.
Until… Scheduling The Until… Scheduling method is an easy way to schedule the termination of an SVMi-8 service relative to the time the service is set active. Most of the services in the SVMi-8 give subscribers greater control
over their communications by providing Until… Scheduling. The subscriber just sets a time for the service to terminate, concurrent with activating it, and does not have to worry about remembering to deactivate the service in the
future. The Until… Scheduling options are, a number of hours, 1 to 9, the end of the current business day, the
beginning of the next business day, a day of the coming week, Monday through Sunday, a specific date, hour and
minute, or until further notice.
Urgent Messages Messages left by and for subscribers may be flagged as Urgent. Urgent messages are played first
and notification may be configured to only alert you for these urgent messages.
Volume Control The SVMi-8 supports two message playback volumes. This allows you to hear the message in a
convenient manner. You can press '77' during message playback to toggle between two volume levels.
3.15
Software Features
ADMINISTRATION FEATURES
Activity Display While the SVMi-8 system is running, a connected administration terminal will show useful statistics about the system. Number of calls, average calls per week, number of times all ports were busy, total messages
and space available.
Administrators Mailbox The designated system administrator can perform many routine activities from their mailbox by using the System Administration Special Menu. These activities include adding and removing mailboxes,
changing prompts and switching modes of operation.
Auto Delete Subscribers Unused subscribers are automatically deleted after a programmable period of disuse. This
prevents unauthorized users from 'High-Jacking' unused mailboxes.
Automatic Setup When the SVMi-8 is first installed a range of mailboxes matching the system’s database is created. This reduces set up time.
Back Up And Restore The customer database can be saved and restored at a later date. This is useful in a number
of maintenance scenarios. Additional hardware is necessary to accomplish this.
Default Operation The SVMi-8 is designed to be in operation as soon as it is installed.
Password Security All administration is under password control to prevent unauthorized access.
Programming - On Site Or Remote Many of the commonly accessed programming options are accessible from a
touch tone telephone. This makes routine administration easy and convenient.
Subscriber Database A database of subscribers can be viewed at the administration terminal.
System Reports Many useful system reports are available from the administration terminal. These may aid in traffic
studies, or detecting misuse.
Voice Prompted Programming From any touch-tone phone in the world an administrator can record custom
prompts and add or delete mailboxes.
Voice Studio An included voice studio lets you re-record any prompt in the system and even edit it for better
sound.
3.16
Software Features
Audiotext Features
Audiotext You may use the SVMi-8 to supply recorded announcements or audiotext messages to callers. Audiotext
allows you to provide information only without giving the option to record a message. An example of this might be
directions or movie times. This full featured system allows multiple announcements to be played in sequence with
variable options depending on the caller or time of day.
Audiotext Librarian An Audiotex Librarian manages the announcements that together form its library. Its purpose is
to make sure that the announcements are not outdated and that the caller receives the appropriate announcement.
Automatic Announcement Delete Time sensitive Announcements can be automatically deleted from an audiotex
library. An Announcement retention time may be set from 1 to 999 days or 1 to 9999 plays. The days automatic
delete counter is reset to "0" days each time the Announcement plays. The plays automatic delete counter is not
reset; for example, if set to 225 plays, the SVMi-8 will delete the Announcement after the 225th play, regardless of
the days counter.
Announcement Replay Each Announcement can be configured with an easy replay digit. A caller may be offered the
option to replay an Announcement by pressing the replay digit. Replaying an Announcement does not affect the
automatic delete counters process.
VoiceForm Questionnaire ( Q & A) Features
This feature allows the SVMi-8 to be used to conduct surveys or collect a response to a pre-programmed questionnaire, answers are collated and may be placed in a specific mailbox(s), or the answers may be split into many different mailboxes.
VoiceForm is an information collection and distribution facility, which allows an organization to gather specific information efficiently. An organization creates a series of questions, called a script, designed to elicit specific responses
from a caller. One question with its response constitutes a Voice Query, and a complete set of questions is a
VoiceForm. The responses generated during a dialogue are collected into one or more messages and delivered to
designated transcription mailboxes. The SVMi-8 manages these messages in the same manner as any other voice
message. Designated recipients of these messages may review, save, and forward them with comments using the
complete range of voicemail features. Because VoiceForm Questionnaire is an integral part of the SVMi-8's' software,
callers engaged in a VoiceForm dialogue may be routed to any and all system resources.
Playback Header Prompt Each response recorded by a caller in a VoiceForm session can be prefaced by a playback
header prompt which links the response to the question. This feature helps in transcription of caller responses by
providing reference markers within the caller's total response. With playback headers, when a caller skips a question,
the transcriber does not lose his place within the composite VoiceForm message.
Multiple Response Destinations Caller responses during a VoiceForm session can be routed to multiple mailboxes.
Any part of a caller's response may be distributed among several mailboxes. For example, a VoiceForm session
might be designed to process customer orders. Portions of the caller's responses could be sent to an accounting
mailbox for credit approval while the rest of the responses are routed to a shipping department mailbox to expedite
the order.
Team Transcription SVMi-8 allows simultaneous multiple user access to VoiceForm messages in a Transcription
Mailbox. When multiple access occurs, SVMi-8 assigns the user the next new message so that there is no duplication of transcription.
3.17
Software Features
Unlimited Questions The maximum number of questions - Voice Queries - possible in a single VoiceForm session
is not bound by architectural constraints. Voice Queries can be linked to form extended VoiceForm transactions.
3.18