New York State Office of General Services Integrated Facility

July 31, 2013
Request for Proposals solicited by the
New York State Office of General Services
For
Integrated Facility Management
Albany Area, New York
Solicitation # 1767
Proposal Due Date: September 25, 2013 @ 2:00 PM EST
Designated Contact:
Alternate Contact:
Tammy Rock
Diane Robinson
Voice: 518-474-5981
Same
Fax:
Same
518-473-2844
E-mail: Tammy.Rock@ogs.ny.gov
E-mail: Diane.Robinson@ogs.ny.gov
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Table of Contents
1.
2.
INTRODUCTION ...................................................................................................................... 6
1.1
Overview ..................................................................................................................................... 6
1.2
Designated Contact ..................................................................................................................... 7
1.3
Minimum Proposer Qualifications ............................................................................................... 7
1.4
Mandatory Pre-Proposal Conference and Site Visit ................................................................... 7
1.5
Key Events .................................................................................................................................. 9
1.6
Glossary of Terms ....................................................................................................................... 9
PROPOSAL SUBMISSION ...................................................................................................... 10
2.1
Solicitation Questions and Clarifications ................................................................................... 10
2.2
Proposal Format and Content ................................................................................................... 10
2.2.1
Cover Letter ................................................................................................................. 10
2.2.2
Minimum Qualifications ................................................................................................ 10
2.2.3
Company Information ................................................................................................... 11
2.2.4
Qualifications ................................................................................................................ 11
2.2.5
Transition Plan ............................................................................................................. 11
2.2.6
Plan of Operation ......................................................................................................... 12
2.2.7
References ................................................................................................................... 12
2.2.8
Staffing/Staffing Plan .................................................................................................... 13
2.2.9
General Procurement Forms........................................................................................ 14
2.2.10 Cost Proposal ............................................................................................................... 14
3.
2.3
Instructions for Packaging of RFP Response ........................................................................... 14
2.4
Instructions for Proposal Submission ........................................................................................ 15
ADMINISTRATIVE INFORMATION ............................................................................................ 17
3.1
Issuing Office............................................................................................................................. 17
3.2
Method of Contract Award ........................................................................................................ 17
3.3
Term of Contract ....................................................................................................................... 17
3.4
Price .......................................................................................................................................... 17
3.5
Price Adjustment (Escalation / De-escalation) .......................................................................... 18
3.6
Method of Payment ................................................................................................................... 19
3.7
Bonding Requirements .............................................................................................................. 19
3.8
Past Practice ............................................................................................................................. 20
3.9
Proposal Exceptions ................................................................................................................. 20
3.10 Dispute Resolution .................................................................................................................... 20
3.11 Examination of Contract Documents ........................................................................................ 20
3.12 Prime Contractor Responsibilities ............................................................................................. 21
3.13 Rules of Construction ................................................................................................................ 21
4.
EVALUATION AND SELECTION PROCESS ............................................................................... 22
4.1
Proposal Evaluation .................................................................................................................. 22
4.2
Notification of Award ................................................................................................................. 23
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
5.
STATEMENT OF WORK ......................................................................................................... 24
5.1
Facility Descriptions .................................................................................................................. 24
5.2
Facility Operating Hours ............................................................................................................ 26
5.2.1
5.3
5.4
5.5
5.6
Building Operating Hours ............................................................................................. 26
General Responsibilities ........................................................................................................... 26
5.3.1
Overview ...................................................................................................................... 26
5.3.2
Professional Property Management ............................................................................. 27
5.3.3
Generally Accepted Standards .................................................................................... 27
5.3.4
Amendments ................................................................................................................ 27
5.3.5
Recordkeeping ............................................................................................................. 27
5.3.6
New York State Toxic Substance Act .......................................................................... 27
5.3.7
Executive Order No. 4 (Green Cleaning) ..................................................................... 27
5.3.8
Health, Safety and Environmental Rules ..................................................................... 27
Scope of Work ........................................................................................................................... 28
5.4.1
Detail of Contractor Services ....................................................................................... 28
5.4.2
Process for Additional Services ................................................................................... 29
5.4.3
Facility Condition Assessment ..................................................................................... 29
5.4.4
Facility Handbook ......................................................................................................... 29
Management Responsibilities ................................................................................................... 30
5.5.1
Prevailing Wages ......................................................................................................... 30
5.5.2
Background Check ....................................................................................................... 30
5.5.3
Subcontractors ............................................................................................................. 30
5.5.4
Issuing Solicitations and Contracts .............................................................................. 31
5.5.5
Drawings and Diagrams ............................................................................................... 32
5.5.6
Meetings ....................................................................................................................... 32
5.5.7
Reporting Requirements .............................................................................................. 33
Operation and Maintenance Responsibilities ............................................................................ 33
5.6.1
Maintain Building Premises .......................................................................................... 33
5.6.2
Operation and Maintenance (O&M) Manual ................................................................ 34
5.6.3
Energy Curtailment Plan .............................................................................................. 34
5.6.4
Computerized Maintenance Management System (CMMS) ....................................... 34
5.6.5
Emergency Services .................................................................................................... 34
5.6.6
Equipment Replacement .............................................................................................. 35
5.6.7
New Equipment Guarantee .......................................................................................... 35
5.6.8
Tenant Improvements .................................................................................................. 35
5.6.9
Capital Repairs and Improvements .............................................................................. 35
5.6.10 United States (US) Environmental Protection Agency (EPA) Energy Star .................. 36
5.6.11 OSHA Training Requirements (Occupational Safety & Health Administration) ........... 36
5.7
Budgetary Responsibilities ........................................................................................................ 37
5.7.1
Develop Annual Operating Budgets ............................................................................. 37
5.7.2
Capital Plans and Budgets ........................................................................................... 37
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
6.
5.7.3
Operating Expense Account ........................................................................................ 37
5.7.4
Authorize Payments ..................................................................................................... 38
5.7.5
Report of Expenses ...................................................................................................... 38
5.7.6
Independent Accountant‘s Annual Review .................................................................. 38
CONTRACT CLAUSES AND REQUIREMENTS ........................................................................... 39
6.1
Appendix A / Order of Precedence ........................................................................................... 39
6.2
Procurement Lobbying Requirement ........................................................................................ 39
6.3
Contractor Insurance Requirements ......................................................................................... 39
6.4
Tax and Finance Clause ........................................................................................................... 42
6.5
Participation Opportunities for New York State Certified Minorities and Women-Owned
Businesses ................................................................................................................................ 42
6.6
Freedom of Information Law / Trade Secrets ........................................................................... 45
6.7
General Requirements .............................................................................................................. 45
6.8
Contract Terms.......................................................................................................................... 46
6.9
Procurement Rights .................................................................................................................. 46
6.10 Extent of Services ..................................................................................................................... 47
6.11 Debriefings ................................................................................................................................ 47
6.12 Termination ............................................................................................................................... 47
6.13 NYS Standard Vendor Responsibility Questionnaire ................................................................ 48
6.14 Ethics Compliance .................................................................................................................... 49
6.15 Indemnification .......................................................................................................................... 49
6.16 Appendices and Exhibits ........................................................................................................... 49
6.17 Force Majeure ........................................................................................................................... 49
6.18 Iran Divestment Act ................................................................................................................... 49
6.19 Encouraging Use of NYS Businesses in Contract Performance .............................................. 50
Exhibit A
Background Check Requirements
Exhibit B
Itemized Building Services
Exhibit B-1

Building System Controls

Emergency Generator

Fire Alarm

HVAC

Perimeter Access Control

Window Cleaning - Equipment Maintenance and Repairs
Exhibit B-2
Custodial Services
Exhibit B-3
Elevator Maintenance and Repairs
Exhibit B-4
Integrated Pest Management
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Exhibit B-5
Grounds Maintenance
Exhibit B-6
Snow Management
Exhibit B-7
Building Asset and Equipment Inventory
Appendix A
Standard Clauses for New York State Contracts
Appendix B
General Procurement Forms
Appendix C
Cost Proposal
Appendix D
Sample Contract
Appendix E
Prevailing Wage Rates
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
1.
Introduction
1.1
Overview
OGS is seeking an Integrated Facility Management Contractor(s) (also referred to herein as ―IFM‖ or the
―Contractor‖), to enter into a five year term contractual agreement, to provide full service, professional
building and grounds operation, maintenance and management services. Bidders will be required to
provide a price for all administrative services, building services and capital projects. A total of six (6)
facilities are combined into two groups as detailed in the charts below. Bidders have the option of bidding
one or both Lots. Our intention is to award two contracts, one for each Lot. This solicitation is being
advanced through a Request for Proposal (RFP) process. OGS will select the firm(s) which provides the
best value to the State.
This RFP outlines the terms and conditions, and all applicable information required for submitting a
proposal. All Bidders should pay strict attention to the bid submission date and time to prevent
disqualification. To insure compliance with bid requirements and prevent possible disqualification, Bidder
must follow the format and instructions in Section VI – FORMAT AND CONTENT OF BID SUBMITTAL.
LOT 1
12229
Gross
Building Area
( Sq ft)
286,399
Total
Rentable
Area (Sq ft)
279,772
Colonie
12205
390,760
374,030
625 Broadway
Albany
12207
469,109
413,577
40 N. Pearl
Albany
12242
341,992
289,747
Facility Name
Address
City
Zip Code
328 State Street
328 State Street
38-40 State
Street
Schenectady
12305
Gross
Building Area
( Sq ft)
116,566
Total
Rentable
Area (Sq ft)
110,874
Albany
12207
102,095
80,142
Facility Name
Address
City
Zip Code
44 Holland Ave
44 Holland Ave.
Albany
50 Wolf Road
50 Wolf Road
625 Broadway
Ten Eyck Building
LOT 2
Hampton Plaza
The mission of New York State Office of General Services' (OGS) is to provide coordinated customer
focused support service to New York State agencies, political subdivisions, not-for-profit organizations,
and the public in a business-like manner through the development and management of efficient, timely,
and cost-effective programs. OGS supports the operations of State agencies and helps reduce
government costs, in part, by providing essential real estate services.
Since taking office in January, Governor Andrew Cuomo has committed his administration to
implementing enterprise-wide changes that will utilize modern business practices in running New York
State government. New Yorkers need a government in which they can take pride, and this
comprehensive overhaul of operations will help accomplish that goal. This RFP is a part of Governor
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Cuomo‘s Procurement Transformation, by the Division of the Budget and the Office of General Services,
and focuses on implementing best practices and identifying opportunities for savings. The new
procurement process will balance the needs of achieving savings with the administration's policy goals of
encouraging small businesses and certified minority and women business enterprises. The scope,
contents and format of this RFP are structured in accordance with the goals of the initiative and a Bidder
is encouraged to review the information contained in this RFP thoroughly to understand the extent of
changes from the present contracts. For more information on the initiative, a Bidder can refer to:
http://www.governor.ny.gov/press/10122011ImproveGovernmentEfficiency
and
http://www.ogs.ny.gov/BU/PC/SourcingFAQ.asp.
1.2
Designated Contact
In compliance with the Procurement Lobbying Law, Tammy Rock, New York State Office of General
Services, has been designated the ONLY contact for this procurement solicitation and may be reached by
email, voice or fax for all inquiries regarding this solicitation.
Tammy Rock
New York State Office of General Services
th
Financial Administration, 40 Floor
Corning Tower, Empire State Plaza
Albany, New York 12242
Voice: 1-518-474-5981 Fax: 1-518-473-2844
Email: Tammy.Rock@ogs.ny.gov
In the event the designated contact is not available, the alternate designated contacts are:
Diane Robinson
New York State Office of General Services
Financial Administration, 40th Floor
Corning Tower, Empire State Plaza
Albany, New York 12242
Voice: 1-518-474-5981 Fax: 1-518-473-2844
Email: Diane.Robinson@ogs.ny.gov
1.3
Minimum Proposer Qualifications
Proposers are advised that the State's intent is to ensure that only qualified and reliable contractors enter
into a contract to perform the work as defined in this document.
The State considers the following qualifications to be a pre-requisite in order to be considered as
a qualified Proposer for purposes of this solicitation.
The Proposer shall submit satisfactory evidence and the Commissioner or his/her designated
representative shall have the right to reject responses to this solicitation of any Proposer who is unable to
provide satisfactory evidence as to the following qualifications:
a. Proposer must currently and for the past two consecutive years immediately prior to the
proposal due date manage at least three (3) Office Buildings consisting of at least 500,000
square feet of Gross Building Area. At least one (1) of which must exceed 200,000 square
feet of Gross Building Area. Services provided by Proposer for these buildings must be as a
full operations, maintenance, and management contractor.
1.4
Mandatory Pre-Proposal Conference and Site Visit
Proposers intending to submit a proposal will be required to attend a mandatory pre-proposal
conference/site visit for each Facility Group, which will include an informational meeting and a tour of all
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
buildings on the date and time indicated in Section (1.5) Key Events below. This is the only date and time
available for inspection. Alternate dates for additional site inspections will not be available.
The session will begin with a brief conference at the designated location and will proceed with tours of
each building. The tours will conclude with a wrap up / question & answer period. Attendees will be
required to participate in the entire session. Failure to do so will result in rejection. Note that this process
is expected to take several hours and attendees should prepare accordingly.
Failure to attend the mandatory pre-proposal conference/site visit will result in rejection of the proposal.
The facilitator of the event will publicly announce the official start time of the pre-proposal
conference/site visit, which announcement shall be made no sooner than the time stated in
Section (1.5) of Key Events below. Prospective proposers arriving after the official start time of
the pre-proposal conference/site visit will be precluded from attending the pre-proposal
conference/site visit, and therefore unable to submit a responsive proposal.
IMPORTANT: Proposers must pre-register at least 48 hours in advance via e-mail with the OGS
Designated Contact at the e-mail address in section 1.2. A maximum of four (4) persons may
attend for each proposer. The e-mail must include:

Legal name of proposer (Contractor name)

Name and title for each person attending

E-mail address and telephone number for person to contact regarding any updates to the RFP.
Upon registration, the proposer will be given the meeting location details. It is recommended that
attendees arrive at the at least thirty minutes prior to scheduled time with photo identification.
In accordance with State Finance Law §139-j(3)(a)(3), this mandatory pre-proposal conference/site
visit is covered by the permissible subject matter authorization. A vendor is authorized to speak
with representatives other than Designated Contact(s) for the sole purpose of the pre-proposal
conference/site visit (to arrange attendance, during the conduct of the visit and to pose questions
regarding the site).
The pre-proposal conference/site visit will provide an opportunity for Proposers to see firsthand the
existing equipment, the tasks to be performed and the special needs of the facilities. Questions during
the pre-proposal conference/site visit will be permitted. It is suggested that the Proposer note the
question and ask at the end of the tour.
Verbal answers are not official answers. All questions asked at the conference or after the tour must be
submitted via email to the designated contact for this solicitation no later than the date and time indicated
in Section (1.5) Key Events. Official answers to all questions will be distributed in the form of an
addendum via email to all attendees of the mandatory pre-proposal conference/site visit. Only answers
provided by addendum are considered official.
NOTE: If there are any questions Proposers would like addressed at the pre-proposal conference/site
visit, Proposers should submit them in writing as instructed in Section (1.5) – Key Events, to the
designated contact prior to the date of the conference/site visit. Questions during the pre-proposal
conference/site visit will be permitted, however, only questions submitted in writing and answered via
addendum will be considered official.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
1.5
Key Events
The Table below outlines the tentative schedule for important action dates.
EVENT
Solicitation #1767 Released
Mandatory Pre-Proposal Conference/Site Visits
GROUP 1
625 Broadway
40 North Pearl St (Ten Eyck)
44 Holland Ave.
50 Wolf Rd.
GROUP 2
328 State St Schenectady
38-40 State St (Hampton Plaza)
Proposer Questions Due
Responses to Questions (estimated)
Proposals due to OGS
Interview Proposers (estimated)
Vendor Selection(estimated)
Contract Start Date
Onsite Operations begin
1.6
DATE
July 31, 2013
August 27 & 28, 2013
August 27, 2013 (Day 1)
8:30 am
11:00 am
1:30 pm
3:00 pm
August 28, 2013 (Day 2)
8:30 am
11:00 am
August 30, 2013
September 5, 2013
September 25, 2013 by 2:00 PM EST
October 7 - 11, 2013
October 23, 2013
upon approval by OSC (see 3.3) estimated Jan. 15, 2014
March 1, 2014
Glossary of Terms
―Issuing Office‖ shall mean the Office of General Services Department of Financial Administration.
―Contractor‖ shall mean a successful bidder awarded a contract pursuant to this Solicitation.
―Request for Proposal‖, ―RFP‖, or ―Solicitation‖ shall mean this document.
The ―State‖ shall mean The People of the State of New York, which shall also mean the New York State
Office of General Services.
―Commissioner‖ shall mean the Commissioner of General Services or duly authorized representative.
―Proposer‖, ―Bidder‖ or ―Offerer‖ shall mean any person, partnership, firm, corporation or other authorized
entity submitting a proposal to the State pursuant to this solicitation.
―Project Leader‖ shall mean Contractor‘s corporate representative.
―OSC‖ shall mean the Office of the New York State Comptroller.
―OGS‖ shall mean the New York State Office of General Services.
―RPM&F‖ shall mean the New York State Office of General Services Real Property Management &
Facilities.
―Executive Director‖ shall mean the Executive Director of RPM&F or duly authorized representative.
―Facility Manager‖ shall mean the Facility Manager of RPM&F or duly authorized representative.
―Sub contractor‖ shall mean a third party Contractor hired by the Contractor to perform services pursuant
to this solicitation
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
2.
Proposal Submission
2.1
Solicitation Questions and Clarifications
Questions and requests for clarification regarding this Solicitation shall only be directed to:
Tammy Rock
New York State Office of General Services
Financial Administration, 40th Floor
Corning Tower, Empire State Plaza
Albany, NY 12242
Phone: 1-518-474-5981 Fax: 1-518-473-2844
E-mail: tammy.rock@ogs.ny.gov
Questions and requests for clarification are only accepted via e-mail.
Deadline for submission of questions will be as stated in Key Events – Section 1.5
Official answers to questions will be provided via addendum per the date shown in Section 1.5 Key
Events by the Issuing Office and distributed via email to all interested Proposers who attended the
mandatory pre-proposal conference.
2.2
Proposal Format and Content
In order for the State to evaluate proposals fairly and completely, Proposers should follow the format set
forth herein and provide all of the information requested. All items identified in Sections 2.2.1 thru 2.3
must be addressed as concisely as possible in order for a proposal to be considered complete. Failure to
conform to the stated requirements and format may necessitate rejection of the proposal.
2.2.1
Cover Letter
The cover letter must confirm that the Proposer will comply with all the provisions of this solicitation and
should state that, should the contract be awarded to your company, you would be prepared to begin in
accordance with the provisions in Section 3.3.
The cover letter must include the full contact information of the person(s) OGS shall contact regarding the
proposal. A Proposer representative authorized to make contractual obligations must sign the cover letter.
2.2.2
Minimum Qualifications
Proposer must provide the following information for the contracted facilities intended to fulfill the
requirements in Section 1.3


Facility statistical data (square feet, building use / purpose, name of building owner, etc.)
Beginning and ending contract term dates, reference contact information (name, title, phone
number and e-mail address)
NOTE: OGS may contact these references. It is the proposer‘s responsibility to ensure that the reference
contact can be reached and will be able to verify information.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
2.2.3
Company Information
In response to this Solicitation, all Proposers must provide the following:
a. With bid submission, without expense to NYS, the bidder shall provide evidence of bond ability
in the sum of $500,000.00. Acceptable evidence of bondability is a writing issued by a bank,
bond company, or bond agency guaranteeing issuance of a bond, payable to State of New
York, in the amount required and for the term of any contract resulting from this RFP. See
Section 3.7 Bonding Requirements.
b. Headquarters/Parent Company locations
c.
History of Firm
d. Internet Web site Address (if any)
e. Organization Chart of Business Entity
f.
Office Locations and Total Number of Employees at each
g. Primary and Secondary Business (core competencies)
h. Client List
i.
Home office address and telephone number and local address and phone number
2.2.4
Qualifications
Proposers are asked to describe their capabilities to provide the services requested in this Solicitation.
The Proposers shall provide:
a. An explanation of why their firm is the best qualified to perform the duties defined herein this
solicitation and demonstrate its qualifications including an item-by-item disclosure outlining how
the Proposer meets the requirements of this Solicitation.
b. A description of any specific experience and qualifications in building management and any
specific experience it has in each of the particular building operations and management
disciplines cited in Section 5.3.1 Overview,
c.
A sample (or actual if available) of a Facility Operations Manual containing actual procedures
developed, reports generated, forms utilized and other pertinent data that will assist the State to
determine the technical merit of the proposer.
d. A detailed description the qualifications of each sub-contractor proposed for each of the
Itemized Building Services (Item 2) contracts.
2.2.5
Transition Plan
Upon approval of the contract by the Office of the New York State Comptroller (OSC), the Contractor, the
Contractor‘s transition team and appropriate sub-contractors will have access to each Facility and all
operating systems therein.
The Contractor shall provide a written Transition Plan as soon as practicable, and not later than 45 days
subsequent to the contract commencement date which should include but not be limited to the following:
i.
The makeup of the transition team,
ii.
A schedule of milestones/deliverables for the successful transition of all building services
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
2.2.6
Plan of Operation
The Contractor shall provide a written Plan of Operations which should include but not be limited to the
following:

In the Proposer‘s own words, their understanding of the issues and tasks of the Facilities at
hand.

Proposers are required to present a detailed description of the methodology to be used by their
firm in achieving the objectives and accomplishing the tasks described in this solicitation, with
separate and specific reference to each subsection in Section 5 – Statement of Work. This
detail should include but not be limited to providing specific information containing the following:
i.
Customer Service Approach;
What is the Contractor‘s approach to obtaining optimal results regarding the fulfillment of
tenant requests and for measuring the level of tenant satisfaction?
ii.
Indicate the anticipated breakdown of work to be performed directly by contractor‘s on-site
staff, and the specific work to be subcontracted. Specifically, identify your intended plan
for each and every service for each building.
iii. Corporate Support of On-site Personnel;
What will be the specific duties of the on-site personnel?
What other type of corporate support will be provided?
iv. What are the latest technologies and equipment being utilized by your Contractor that you
propose to utilize within this contract
v.
Your plan for the delivery of Itemized Services utilizing in-house and sub-contractors

For EACH building service category as described in Item 2 (Itemized Building
Services) and Item 3 (General Repairs, Supplies and Services) describe your
proposed method of delivering these services, including labor, materials and
equipment, broken down by in-house vs. sub-contract providers.

Name of the firm intended to provide the service. Your experience with the intended
firm.

Name, phone number and e-mail address of the firm‘s primary contact regarding the
arrangement.
vi. Equipment
List the specific equipment that will be utilized to compliment and/or augment the
equipment provided by OGS, for each of the buildings in this contract. Provide a
complete inventory that will be stored at each building.
vii. Suppliers
viii. List the sources of supplies and materials that will be utilized to support all aspects of
building operations at each of the buildings.
ix. Recordkeeping and Reporting (see Section 5.5.7 for Reporting Requirements)
Will the onsite staff be responsible for all administrative duties, including all required
monthly reports to OGS?
2.2.7
References
Proposer shall provide the following reference data for each of the facilities being maintained, including
those identified per Section 1.3 – Minimum Proposer Qualifications, by the Proposer/Proposer‘s
company. OGS may contact the references at its option. The reference data must include:
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
a. The type/usage of building;
b. The building‘s interior gross square footage;
c. Contract term/duration;
d. Building owner/contract client name;
e. Client contact person;
f. Contact person‘s title, address, telephone number, and email.
2.2.8
Staffing/Staffing Plan
The Bidder shall provide a staffing plan for each LOT indicating the proposed deployment of
management, engineering and technical staff at each building which shall include but not be limited to
providing the following services;
a. Building Management,
b. Emergency Response,
c.
Routine Preventative Maintenance,
d. Repairs and Improvements,
e. Financial Administration and Reporting,
f.
Use of sub-contractors.
Your plan of approach to the assignment of in-house staff services described in this Solicitation:

Describe your detailed plan to cover all shifts of onsite personnel in the case of an absence
(i.e. illness, personal day or vacations), broken down by full time and part time employees
and how you project work schedules and shifts against the Solicitation requirements.

Will work be performed by specialized teams?
The staffing plan format and specific content is left up to the discretion of the proposer. However, please
note that the staffing plan will be used by OGS to help rate the Contractor’s qualifications for
performing the RFP requirements.
The Proposer shall provide:

The size and experience of the corporate staff pool from which staff assigned to the
management contract can be drawn.

The level of staff to be assigned to this project. Identified staff must have direct building
maintenance related experience.
The composition of the staff/ team the Proposer shall dedicate to each building including:

a.
Their function in the Contractor, title, role in this contract and number of years‘
service with the Proposer‘s firm name.
b.
Detailed resumes for the specific individuals designated to work on this contract,
specifying educational and work experiences deemed relevant to the type of work
to be undertaken.
The name of the person or persons designated as the onsite ―Property Manager‖ that will be
responsible for the day-to-day coordination between tenant representatives and work efforts of
onsite employees as well as subcontractors, for each building, or buildings. In addition, provide
the name of the corporate representative/Property Manager‘s supervisor who will be
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Solicitation Number 1767 Integrated Facility Management
responsible for the Property Manager(s) performance. Indicate corporate representative‘s
availability to OGS if needed to resolve issues. Information to be provided regarding the
Property Manager and his/her supervisor is to include:

a.
Contact information, complete resume
b.
Length of career in providing Building Management Services;
c.
Professional designations;
d.
Number and size of buildings managed in the last three years.
The name of the person or persons designated as the ―Chief Building Engineer‖ that will be
responsible for the overall management and supervision of all building mechanical and
electrical systems, for each building or buildings.
Information to be provided regarding the Chief Building Engineer and his/her supervisor is to
include:
a.
Contact information, complete resume
b.
Length of career in providing Building Engineering Services;
c.
Professional designations;
d.
Number and size of buildings managed in the last three years.
OGS retains the right to request additional information from Proposers, pertaining to the Proposer‘s
ability, qualifications, and procedures proposed to accomplish all work specified under this solicitation.
2.2.9
General Procurement Forms

Documents From Appendix B – General Procurement Forms

Contractor information

Procurement Lobbying Forms

Taxation & Finance Contractor Certification

MacBride Principles

Non/Collusive Bidding Certificate
2.2.10 Cost Proposal
Bidder must submit a completed Appendix D – Cost Proposal Form
Bidder must complete each section of the cost proposal as provided. Any additions, incompletions,
altering qualifiers, assumptions or clarifications to the cost proposal form will result in rejection (also see
section 2.3 Packaging of RFP Response and 3.4 Price
2.3
Instructions for Packaging of RFP Response
Bidders must separate the Cost Proposal Form (Appendix D) from all other documents and submit these
as two separate packages.
If bidders intend to bid both lots, then a total of 4 packages must be submitted.
For each LOT, please submit:
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New York State Office of General Services
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
(6) Originals of the Cost Proposal Form (Appendix D) along with (6) Signature Pages and
Acknowledgement Pages all of which can be found in Appendix B.

(1) Original and (5) copies of all other documents.
The proposal documents must be submitted by mail, hand delivery, overnight carrier or certified mail in
packages showing the following information on the outside:
a. Proposer's complete name and address
b. Solicitation Number – 1767 (this document)
c.
Proposal Due Date and Time: (as indicated in section 1.5, Key Events)
d. Proposer for Integrated Facilities Management, Albany Area, New York
Failure to complete all information on the proposal envelope and / or packages may necessitate the
premature opening of the proposal and may compromise confidentiality.
2.4
Instructions for Proposal Submission
Note that these instructions supersede the generic instructions posted on the OGS website bid
calendar.
Only those Proposers who furnish all required information and meet the mandatory requirements will be
considered. Submit all required proposal documents including signed proposal addenda if any, to the
NYS Office of General Services - Division of Financial Administration at the following address:
OGS Financial Administration
Empire State Plaza, Corning Tower, 40th Floor
Albany, NY 12242
Attn: Tammy Rock
RFP # 1767
E-MAIL OR FAX PROPOSAL SUBMISSIONS ARE NOT ACCEPTABLE AND WILL NOT BE
CONSIDERED.
The State of New York will not be held liable for any cost incurred by the Proposer for work performed in
the preparation and production of a proposal or for any work performed prior to the formal execution and
approval of a contract.
Proposals must be received in the above office on or before 2:00 PM on the date indicated in Section
1.5 Key Events. Proposers assume all risks for timely, properly submitted deliveries.
The received time of proposals will be determined by the clock at the above noted location.
NO CONSIDERATION WILL BE GIVEN TO PROPOSALS RECEIVED AFTER THE STATED DATE
AND TIME.
Proposers mailing their proposal must allow sufficient mail delivery time to ensure receipt of their
proposal at the specified location no later than the specified date and time. Delays in United
States mail deliveries or any other means of transmittal, including couriers or agents of the
proposer entity shall not excuse late Proposal submissions. Similar types of delays, including but
not limited to, bad weather or security procedures for parking and building admittance shall not
excuse late Proposal submissions. Proposers are cautioned that receipt of proposals in the OGS
Mailroom is NOT sufficient, and that at least historically, one overnight carrier has been known to
deliver its packages to the OGS Mailroom. OGS cannot be responsible for the actions of your
chosen carrier.
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New York State Office of General Services
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Proposals must remain open and valid for 120 days from the due date, unless the time for awarding the
contract is extended by mutual consent of NYS OGS and the Proposer. A proposal shall continue to
remain an effective offer, firm and irrevocable, subsequent to such 120 day period until either tentative
award of the contract(s) by issuing Office is made or withdrawal of the proposal in writing by Proposer.
Tentative award of the contract(s) shall consist of written notice to that effect by the issuing Office to the
successful Proposer. This RFP remains the property of the State at all times, and all responses to this
RFP, once delivered, become the property of the State.
Important Security Procedures for Delivered Proposals:
Security procedures are in effect at the Corning Tower. Photo identification is required. All visitors must
register for building access, for delivering proposals. Vendors are encouraged to pre-register by
contacting the OGS Finance Office at 518-474-5981 at least 24 hours prior to the proposal
opening. Pre-registered visitors are to report to the visitor desk located at the Concourse level of the
Corning Tower. Upon presentation of appropriate photo identification, the visitor will be allowed access to
the building.
Upon arrival at the visitor desk, visitors that have not pre-registered will be directed to a designated phone
to call the OGS Finance Office. The Finance Office will then enter the visitor‘s information into the security
system. Access will not be allowed until the security system has been updated. Visitors are encouraged
to pre-register to ensure timely access to the building. Vendors who intend to deliver proposals or conduct
business with OGS should allow extra time to comply with the security procedures. These security
procedures may change or be modified at any time.
Visitor parking information can be viewed at the following OGS web site:
http://www.ogs.state.ny.us/parking/forVisitor/visitor.html
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3.
Administrative Information
3.1
Issuing Office
This solicitation is being released by the New York State Office of General Services Division of Financial
Administration on behalf of the Office of General Services Real Property Management & Facilities Group
(RPM&F).
3.2
Method of Contract Award
A single award for each Lot shall be made to the vendor who has the best value responsive and
responsible proposal. Should the same contractor be awarded both Lots a single contract may be
awarded.
Upon determination of the best value proposer, a Service Agreement, a sample of which is attached to
the RFP as Appendix E – Sample Contract will be completed with the successful bidder‘s information and
appended to this RFP and the successful bidder‘s bid to form the contract between the parties. This
contract will be forwarded to the successful proposer for execution and returned to the issuing office to be
processed for all necessary signatures and State approvals. Upon final approval, a fully executed copy
will be forwarded to the contractor.
3.3
Term of Contract
This contract will commence upon approval by the Office of the New York State Comptroller (OSC), which
approval is estimated to be on or about January 15, 2014. The contractor will assume full on-site contract
services March 1, 2014. It is anticipated that the contractor will conduct planning and transitional activities
during the interim period (January 15 – February 28, 2014). The contract will terminate on February 28,
2019.
The State of New York retains the right to cancel this contract for convenience, provided that the
Contractor is given at least thirty (30) days written notice of OGS‘ intent to cancel. Any cancellation by
OGS under this section shall in no event constitute or be deemed a breach of any contract resulting from
this Solicitation and no liability shall be incurred by or arise against OGS, its agents and employees
therefore for lost profits or any other damages resulting there from. This provision should not be
understood as waiving the State‘s right to terminate the contract for cause or stop work immediately for
unsatisfactory work, but is supplementary to that provision. See Section 6.12 – Termination.
3.4
Price
All Proposers must submit their cost proposal for each Lot which they intend to bid as listed in Section 5.1
Facility Descriptions. Pricing is required for each facility within the Lot for the bid to be considered for
evaluation and must be submitted using Appendix D marked "Cost Proposal Form.‖ Any additions,
incompletion, altering qualifiers, assumptions or clarifications to the cost proposal form will result in
rejection (also see Section 3.9 Proposal Exceptions).
The following descriptions are provided as a guideline of where OGS would expect bidders to include
specific costs. However, bidders should consider the dollars provided in item 3, and ensure that their notto-exceed prices bid in items 1 and 2 are sufficient and inclusive of all associated costs. Pricing will be
represented in accordance with the cost proposal form(s) consisting of the following items:
Item 1. Administrative Services
This category includes Property Management Fee, professional fees, insurance, salaries, payroll
taxes and Workers Compensation, and employee benefits.

Property Management Fee shall include the cost of off-site corporate building management
and administrative personnel, all overhead, profit, all administrative expenses including
payroll processing cost, auditing, required background checks, accounting, reporting and
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other requirements. OGS will provide adequate work space for the Contractor‘s on-site staff
at no cost, but is not responsible for providing furnishings or equipment such as furniture,
computers, copying and fax machines, office type software, telephones and cell phones,
pagers, office supplies etc.

Professional Fees shall include but not be limited to, third party accounting, legal,
architectural/engineering, design, etc.

Insurance (refer to Section 6.3 – Contractor Insurance Requirements)

Salaries shall include all on-site personnel employed by the Contractor eg: Property
Manager, Chief Building Engineer, technicians, administrative support staff, etc.

Payroll taxes and Workers Compensation, Employee Benefits, associated with the Salaries
listed above.
Bidders shall provide lump sum fixed pricing for the Administrative services outlined above.
Item 2: Itemized Building Services
For BASE BID services(as described in Exhibit B), bidders shall provide individual lump sum notto-exceed prices for each of the Itemized Building Service categories for each building. Pricing
shall be inclusive of all labor, materials and supplies necessary to complete the scope of work
associated with each itemized service as detailed in Exhibit B, and shall be broken out on the bid
form into the portion provided directly by the contractor, and any portion that will be provided by
sub-contractors. These Itemized Building Services represent a portion of the total cost to operate,
maintain, and manage the building.
Item 3: General Repairs, Supplies and Services
Bidder will not provide a bid for this item. Based on historical data, OGS has valued the general
repairs, supplies and services categories for each building, other than the Itemized Building
Services (Item 2 above), as represented on the bid form. Contractor will be obligated to provide
all required services in this category within the budgeted amount per year.
The total of Items 1 through 3 above will be used (added together) to form a total bid for each building.
The total bid for each building will then be added together to determine the grand total bid for each Lot.
The Total Bid Value for each Lot will be used for evaluation purposes.
The submitted bids of the awarded contractor(s), Items 1 and 2, combined with the value of Item 3 will be
used by OGS in establishing the total contract value. The total contract value shall not be exceeded
without formal written approval by the Office of the State Comptroller. The contractor is cautioned to
monitor the expenses against the total contract value. Services performed exceeding the established
contract value will not be compensated.
3.5
Price Adjustment (Escalation / De-escalation)
This clause shall only apply to Item 1 (Administrative Services) and Item 2 (Itemized Building Services) bid
amounts and will be broken out by category for each building when processed. This will be the only price
adjustment mechanism allowed for the contract term for items 1 and 2.
The Contractor is to submit a bid that will be fixed for one (1) year only. On each anniversary date of the
contract, the Contractor will be granted an increase or decrease in their bid, dependent upon fluctuations in the
Consumer Price Index (CPI) for All Items, for the Northeast Region as published by the U.S. Department of
Labor, Bureau of Labor Statistics, Washington, D.C. 20212. Visit their website at www.bls.gov/ro2/home.htm.
The ‗base‘ month for determining adjustments will be the third month prior to the start date of the contract. The
base month is fixed and will not be adjusted year to year. The adjustments will be based on the difference in
the base month CPI for each applicable year and will become effective in the anniversary month. For example,
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New York State Office of General Services
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if the contract is awarded in September 2012, the ‗base‘ month will be June. If the contract allows for an
adjustment after the first year, it would be based on the difference between the June 2012 CPI and the June
2013 CPI and become effective in September 2013. The consumer price index is published around the middle
of each month for the prior month (i.e. the January figure is not published until mid-February). The Contractor
has the sole responsibility to request, in letter form, an adjusted rate and shall provide a copy of the index and
other supporting documentation necessary to support the increase or decrease with the request. This request
and documentation must be received at the below address within three months of the base month. To ensure
timely delivery, certified mail is recommended. As long as the request is submitted and received within the
required time frame, the adjustment will be processed using the base month Consumer Price Index. Once
approved, the contractor will be notified in writing. Request and documentation must be sent to the OGS
Purchasing Unit, Corning Tower, 40th Floor, Empire State Plaza, and Albany, New York 12242.
Should a contractor fail to submit the request and supporting documentation to the proper location within three
months of the applicable base month date, contractor shall be deemed to have waived its right to any increase
in price, but the State shall not be barred from making the appropriate adjustment in the case of a decrease
determined in accordance with the above methodology.
3.6
Method of Payment
This contract shall be funded two times per year for a five year term as defined in Section 3.3 above.
Contractor shall withdraw funds from the Operating Expense Account (refer to Section 5.7.3) for all
expenses pursuant to the following:

Item 1 (Administrative)
The annual Property Management Fee, is to be withdrawn in twelve (12) equal monthly
installments, for each year of the agreement.

Item 2 (Itemized Building Services)
Upon approval by the Property Manager, the Contractor shall withdraw from the Operating Expense
Account on an as needed basis. Payments for Base Bid services within this category shall not exceed
the Base Bid amounts for each item at each building.
o Regarding Snow Removal, the Administrative bid amount will be readily available for
withdrawal in five monthly installments December through April. The per occurrence rate can
only be withdrawn after approval by the OGS Property Manager.

Item 3 (General Repairs, Supplies and Services)
Upon approval by the Property Manager, The Contractor shall withdraw from the Operating Expense
Account on an as needed basis. All actual, necessary and appropriate expenses for general repairs,
supplies and services in this category will be processed on a ―pass through‖ basis with no markup
allowed.
3.7
Bonding Requirements
With bid submission, without expense to NYS, the bidder shall provide evidence of bond ability in the
sum of $500,000.00. Prior to actual performance under this contract, without expense to NYS, the
Contractor shall supply a $500,000 surety bond or irrevocable letter of credit to OGS in a form satisfactory
to OGS, conditioned upon the faithful performance of this contract in accord with the intent and purpose
thereof, and guaranteeing payment to the State of New York by the Contractor of all monies due to New
York State or due to others on behalf of the State of New York pursuant to the terms of this contract. The
bond or letter of credit must remain in effect for the duration of the contract term.
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Past Practice
3.8
The failure to exercise any right hereunder in the past shall not operate as a waiver of such right. No
breach of this Agreement shall be deemed waived unless such waiver shall be in writing and signed by
the party claimed to have waived. No waiver of any breach of the Agreement at any time in the past shall
constitute a waiver of subsequent breach.
Proposal Exceptions
3.9
The Issuing Office will consider all requests to waive any proposal requirement. However, proposers
should be aware that failure to obtain a waiver of any proposal requirement in advance of proposal
submission could result in rejection of Proposer‘s proposal and disqualification from the process.
Proposers wishing to obtain an exemption or waiver for any part of this solicitation must contact the
Issuing Office in writing by the ‗Questions Due Date‘ as identified in Key Events (Section 1.5). The
request must cite the specific section and requirement in question, and clearly identify any proposed
alternative. Requests will be considered and responded to in writing, either with the ‗Answers to
Questions‘ as identified in Key Events (if the response results in a change to the Solicitation), or directly
to the requesting Proposer.
3.10 Dispute Resolution
It is the policy of the Office of General Services‘ Financial Administration to provide Proposers with an
opportunity to administratively resolve disputes, complaints or inquiries related to proposal solicitations or
contract awards. OGS Financial Administration encourages vendors to seek resolution of disputes
through consultation with OGS Financial Administration staff. All such matters will be accorded impartial
and timely consideration. Interested parties may also file formal written disputes. A copy of the OGS
Financial Administration Dispute Resolution Procedures for Vendors may be obtained by contacting the
designated contact person identified on the front of the solicitation document.
3.11 Examination of Contract Documents
a. Each Proposer is under an affirmative duty to inform itself by personal examination of the
specifications of the proposed work and by such other means as it may select, of the character,
quality and extent of the work to be performed and the conditions under which the contract is to
be executed.
b. Each Proposer shall examine specifications and all other data or instruction pertaining to the
work. No pleas of ignorance of conditions that may be encountered or of any other matter
concerning the work to be performed in the execution of the contract will be accepted by the
state as an excuse for any failure or omission on the part of the Proposer to fulfill every detail of
all the requirements of the documents governing the work. The Proposer, if awarded the
contract, will not be allowed any extra compensation by reason of any matter or thing
concerning which such proposer might have fully informed itself prior to proposing.
c.
Any addendum issued prior to the proposal due date must be acknowledged by signature,
dated and be submitted on or before the proposal due date with six (6) originals. In awarding a
contract any addenda will become a part thereof.
d. Any verbal information obtained from, or statements made by, representatives of the
Commissioner of General Services at the time of examination of the documents or site visit
shall not be construed as in any way amending contract documents. Only such corrections or
addenda as are issued, in writing, to all Proposers shall become a part of the contract.
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3.12 Prime Contractor Responsibilities
The State will contract only with the successful Proposer who is the Prime Contractor. The Issuing Office
considers the Prime Contractor, the sole Contractor with regard to all provisions of the solicitation, and
the contract resulting from the solicitation.
No subcontract entered into by the Contractor shall relieve the Contractor of any liabilities or obligations in
this solicitation or the resultant contract. The Contractor accepts full responsibility for the actions of
subcontractors who carry out any of the provisions of any contract resulting from this solicitation.
All persons/contractors hired, paid and/or supervised by the Contractor, shall be the Contractor‘s
employee or its subcontractor‘s employee and not the State‘s employee.
3.13 Rules of Construction
Words of the masculine and feminine genders shall be deemed and construed to include the neuter
gender. Unless the context otherwise indicates, the singular number shall include the plural number and
vice versa, and words importing persons shall include corporations and associations, including public
bodies, as well as natural persons.
The terms ―hereby,‖ ―hereof,‖ ―hereto,‖ ―herein,‖ ―hereunder,‖ and any similar terms, as used in this
Solicitation, refer to this Solicitation.
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New York State Office of General Services
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4.
4.1
Evaluation and Selection Process
Proposal Evaluation
Proposals for each Lot will be evaluated and scored based upon the criteria set forth in this Section.
Proposals will be evaluated for best value to the State.
A committee of OGS employees will evaluate each proposal and initially determine whether a proposal is
responsive to the requirements of the Solicitation.
The State will request that Proposers submitting responsive proposals provide oral presentations in
Albany, NY, covering the major points of their proposals. The presentations will be given on a date, time
and location to be designated by OGS. Information provided during the oral presentation will be
considered in the technical scoring. In addition to key corporate personnel being present for the oral
presentation, OGS requests the presence of key onsite personnel being proposed for the project(s).
The committee will subsequently evaluate each responsive proposal for items a–c listed below.
OGS Division of Financial Administration will evaluate all cost proposals from responsive Proposers. The
cost proposal with the lowest grand total will be awarded the maximum possible points, (refer to item d
listed below). Each subsequent proposal will receive a proportionate number of points. Each of the cost
proposal points will be added to the score from the Evaluation Team for items a-c.
The final 10 possible points, (refer to item e. listed below) will be awarded to the responsive Proposers,
by an OGS Executive Management Review Committee, the membership of which will be designated by
the OGS Commissioner or his designated representative. The points awarded by the Executive
Management Review Committee will be added to each Proposer‘s score based on items a–d.
Scores from each of the Proposers, including items a-e listed below, will be totaled and the Proposer
having the highest score will be ranked number one; the Proposer with the second highest total score will
be ranked number two and so on.
a. PROPOSER EXPERIENCE
(15%)
Each Proposal will be evaluated as to the quality of its relevant experience (including that
of its proposed employees) and length of service in both the industry and with the
Proposer, demonstrating its ability to perform the required services.
b. PLAN OF OPERATION
(40%)
Each Proposal will be evaluated as to the completeness of and the extent to which the
operational plan meets the goals and requirements of the Solicitation.
c. QUALITY AND COMPLETENESS OF PROPOSAL
( 5%)
Each Proposal will be evaluated as to the extent to which the proposal satisfies and
addresses each requirement of the Solicitation. Consideration will also be given to the
overall organization of, and ease of navigation of the submitted proposal.
d. CONTRACT FEE
(30%)
The cost to the State will be evaluated in relation to all cost proposals submitted by
responsive Proposers.
e. EXECUTIVE REVIEW
(10%)
This will be based upon factors that include the Executive Management Review
Committee‘s appraisal of the Proposer‘s level of experience, flexibility, presentation
format of the proposal and acceptability of proposed plan of operation. In addition,
consideration will be made to whether the Proposer can perform for the proposed costs
while maintaining adequate levels of service and quality service over the full term of the
contract.
Proposers are encouraged to include all information that may be deemed pertinent to
their proposal. Proposers may be requested to provide clarification based on the State‘s
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evaluation procedure. Any clarification will be considered a formal part of the Proposer‘s
original proposal. If further clarification is needed during the evaluation period, OGS will
contact the Proposer.
4.2
Notification of Award
After the evaluation, all Proposers will be notified of the name of the selected Proposer. The selected
Proposer will be notified that their submitted proposal has been selected and that a contract will be
forthcoming for execution. The original proposal, and any additions or deletions to the proposal become
part of the contract.
Public announcements or news releases pertaining to any contract resulting from this Solicitation shall not
be made without prior written approval from the Issuing Office.
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5.
Statement of Work
5.1
Facility Descriptions
LOT 1:
50 Wolf Road, Colonie
The 50 Wolf Road office building was constructed in 1967 as a single six (6) story building situated on an
11.7 acre site. The Facility underwent a major renovation in 2003. In 2010, the building was awarded the
Capital District BOMA ―Building of the Year‖ and has earned EPA‘s Energy Star Certifications in years
2010 and 2012. The New York State Department of Transportation is the primary building tenant. The
Contractor currently on contract with OGS to provide building and grounds operation, maintenance, and
management services is O,R, & L Facilities Management. Below are additional facility statistics:






Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area (privately operated cafeteria & newsstand);
Building‘s Net Area to be Cleaned;
Surface Lot Parking -
390,760 square feet
374,030 square feet
371,226 square feet
2,804 square feet
349,177 square feet
1,331 spaces
625 Broadway, Albany
The 625 Broadway office building was constructed in 2000 as a single fourteen (14) story building
situated on a 2.18 acre site as the first LEED-NC (Leadership in Energy and Environmental Design)
building built and certified in the New York State by the United States Green Building Council. The
building earned its LEED-Silver status by constructing the facility according to strict guidelines for energy
efficiency and a determination to reduce the impact on the both the external and internal environment. In
2009, the building was awarded; the Capital District BOMA, the Middle Atlantic Regional ―Building of the
st
Year‖ and the National ―Building of the Year‖ 1 Runner-up. In years 2010 and 2012, the building earned
EPA‘s Energy Star Certification. . The building tenants include; New York State Department of
Environmental Conservation, New York State Office of Parks, Recreation and Historic Preservation,
Empire State Development, New York State Environmental Facilities Corporation, Natural Heritage Trust,
and the Hudson River Valley Greenway. The Contractor currently on contract with OGS to provide
building and grounds operation, maintenance, and management services is O,R,&L Facilities
Management. Below are additional facility statistics;






Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area (privately operated cafeteria & newsstand);
Building‘s Net Area to be Cleaned;
Seven (7) Level Detached Parking Structure -
469,109 square feet
413,577 square feet
412,527 square feet
1,050 square feet
383,760 square feet
500 spaces
44 Holland Avenue, Albany
44 Holland Avenue office building was constructed in 1967 as a single eight (8) story building situated on
a 5.97 acre site. The state also owns a 3 acre site across the street and leases an adjacent 3 acre parcel
both used for surface parking. The building tenants include, New York State Office of Mental Health and
the New York State Office for People with Developmental Disabilities. The Contractor currently on
contract with OGS to provide building and grounds operation, maintenance, and management services is
O,R, & L Facilities Management. Below are additional facility statistics;
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management






Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area (newsstand);
Building‘s Net Area to be Cleaned;
Surface Lot Parking -
286,400 square feet
279,770 square feet
213,000 square feet
300 square feet
249,370 square feet
852 spaces
40 North Pearl Street, Albany (Ten Eyck Building)
The Ten Eyck office building was constructed in 1974 with seventeen (17) floors including a basement.
The facility also includes; a garage with 13 feet overhead clearance and space for two trucks to unload, a
courtyard with fountains located between a neighboring bank and a hotel, and an interior walkway
between the hotel and the Ten Eyck Building. The building tenants include the following New York State
agencies; a data center for the Office for Technology, Office for Temporary Disabilities Assistance, Board
of Elections, and the Civil Service Employee Health Services. Tenants also include; a newsstand, the
Downtown Albany Restoration Program, a Tailoring & Alterations shop, and a full service diner. The
building and grounds operation, maintenance, and management services are currently performed by
OGS in-house staff. Below are additional building statistics:






Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area;
Building‘s Net Area to be Cleaned;
Parking -
341,992 square feet
289,747 square feet
208,202 square feet
9,019 square feet
256,267 square feet
0 spaces
LOT 2:
38-40 State Street, Albany (Hampton Plaza)
Hampton Plaza office building complex is actually three buildings. The State Street building was
constructed circa 1890 and is eight (8) stories. The Beaver Street building is nine (9) stories. In the
1980‘s, the two buildings were linked on their upper floors. The complex is situated on 0.46 acres. The
building tenant is the New York State Division of Housing and Community Renewal. The Contractor
currently on contract with OGS to provide building and grounds operation, maintenance, and
management services is Carrow Real Estate Services. Below are additional facility statistics;






Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area (newsstand);
Building‘s Net Area to be Cleaned;
Parking -
102,095 square feet
80,142 square feet
67,639 square feet
12,503 square feet
74,287 square feet
0 spaces
328 State Street, Schenectady
th
The 328 State Street office building was constructed in 2003 as single four (4) story building plus a 5
floor penthouse situated on a 0.93 acre site in downtown Schenectady. On October 21, 2003, the
building was awarded the LEED-Silver status by the US Green Building Council under the Leadership in
Energy and Environmental Design (LEED) criteria. Parking for building tenants and visitors is provided by
a separate lease agreement in a neighboring parking structure and nearby surface lot. The Facility
Manager will have virtually no involvement with parking. The primary building tenant is the New York
State Workers Compensation Board. The Empire State College also has a small administrative
presence. The Contractor currently on contract with OGS to provide building and grounds operation,
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
maintenance, and management services is Carrow Real Estate Service. Below are additional facility
statistics:
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Total Gross Building Area;
Total Building Rentable Area;
Building Rentable Office Area;
Building Store Area (newsstand);
Building‘s Net Area to be Cleaned;
Parking -
116,566 square feet
110,874 square feet
109,823 square feet
1,051 square feet
103,967 square feet
0 spaces
Facility Operating Hours
5.2
5.2.1
Building Operating Hours
44 Holland Ave;
6:00 AM to 6:00 PM, Monday through Friday except State holidays.
50 Wolf Road;
6:00 AM to 6:00 PM, Monday through Friday except State holidays.
625 Broadway;
6:00 AM to 6:00 PM, Monday through Friday except State holidays.
Ten Eyck;
7:00 AM to 6:00 PM, Monday through Friday except State holidays.
328 State St.;
7:00 AM to 7:00 PM, Monday through Friday except State holidays.
Hampton Plaza;
7:00 AM to 5:30 PM, Monday through Friday except State holidays.
State Holidays: During the following ten (10) state holidays, the Contractor is not
expected to perform the contract custodial services, unless an event is scheduled on
one of these days at which point Contractor shall be compensated at the weighted
hourly wage rate which shall be adjusted to reflect the current employee prevailing wage
rate, as Additional Services;
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New Year‘s Day
Martin Luther King, Jr.‘s Birthday
Washington‘s Birthday
Memorial Day
Independence Day
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Labor Day
Columbus Day
Veteran‘s Day
Thanksgiving Day
Christmas Day
General Responsibilities
5.3
5.3.1
Overview
The selected Integrated Facility Management Contractor (also referred to herein as ―IFM‖ or the
―Contractor‖), will be required to provide full service, professional building and grounds operation,
maintenance and management services that must include but not be limited to the following services:
a. Provide all labor, materials, tools and equipment required to perform all services,
b. Manage and supervise all sub-contracts/sub-contractors related to providing building and
grounds services at each Facility.
c.
Provide daily responsiveness to OGS and the Facility Tenant Representative(s),Other
responsibilities as requested / required by OGS
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
5.3.2
Professional Property Management
The services of the Company is to be of a scope and quality generally performed by professional property
managers and performed in a reasonable, diligent and careful manner so as to manage and supervise
the operation, maintenance and servicing of the properties in a manner that is comparable to those found
in other multi-tenanted office properties owned and/or managed by New York State.
5.3.3
Generally Accepted Standards
Services shall be provided in accordance with any applicable specifications provided by OGS and
generally accepted standards of professionalism, skill, workmanship, and applicable trade practices and
shall conform to all applicable codes, laws and regulations.
All work performed and all services contracted shall, unless otherwise agreed to by OGS meet or exceed
all applicable levels of service and operations currently maintained and specified in OGS operated
buildings.
5.3.4
Amendments
Upon the request of OGS, the Company will, in good faith and without delay, make reasonable efforts to
ensure any amendments to any contract resulting from this RFP are agreed to in a timely and equitable
manner.
5.3.5
Recordkeeping
Establish and maintain orderly books, records and files; containing reports, insurance policies,
correspondence, receipted bills, contracts, vouchers and all other documents and papers pertaining to the
Facility and the operation and maintenance thereof, and made available to OGS upon request.
5.3.6
New York State Toxic Substance Act
In accordance with the New York State Toxic Substance Act (Right-to-Know Law) and the United States
Occupational Safety and Health Administration's Hazard Communication Standard, the State has
established and implemented a Right-to-Know/Hazard Communication Program. The Contractor shall
provide information and training to advise its employees and sub-contractors, of potentially hazardous
substances known to be in the work place. Part of this information is a collection of Material Safety Data
Sheets (MSDS) for all chemicals used within the building(s) which shall be maintained on site by the
Contractor, and made available to all of its employees, contract vendors, and Agency Tenant
Representatives.
Before any chemical product is used on or in the building(s), a copy of the product label and Material
Safety Data Sheet must be provided to, and approved by OGS.
5.3.7
Executive Order No. 4 (Green Cleaning)
Contractor shall be familiar with, implement, and maintain the cleaning of the building in conformance with
Executive Order No. 4, to the same extent as if the Contractor were an entity legally bound by the terms
of such Executive Order, whereby cleaning products procured and used must have properties that
minimize potential impacts to human health and the environment. Specific information and guidelines to
aid in compliance are currently available at: http://www.ogs.state.ny.us/EO/4/Default.asp . Consultation
and guidance will be available through the Office of General Services (OGS) upon request.
5.3.8
Health, Safety and Environmental Rules
Contractor shall be familiar with Safety, Health and Environmental rules and regulations including, but not
limited to: conducting routine inspections of the building, maintaining equipment guarding in accordance
to OSHA standards to ensure the safe and continuous operation of the building, and performing a
minimum of two (2) Fire Evacuation drills per year.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
5.4
Scope of Work
5.4.1
Detail of Contractor Services
The Contractor is advised that the OGS expects that onsite Contractor personnel will perform virtually all
routine maintenance and repairs, with the following exceptions:
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The contract for Custodial Services at 40 North Pearl St (Ten Eyck) will be held by The State
The contracts for Security Guard Services for all facilities will be held by the State.
The Contractor shall be responsible for the day to day oversight of the above referenced State
held contracts
The Contractor‘s Property Manager or his/her designee shall report to the OGS Executive Director Real
Property Management & Facilities and his/her designee.
The Office of General Services reserves the right to reject and bar from the facility any employee hired by
the Contractor and/or sub-contractors.
The Contractor shall fully operate, maintain and manage each building, within the prices bid for the
following categories as further described in Section 3.4 (Price).
Item 1: Administrative
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Employee Benefits
Insurance
Payroll Taxes and Workers Compensation Insurance
Professional Fees
Property Management Fee
Salaries
Item 2: Itemized Building Services
Statements of Work for these services are included in Exhibit B of this solicitation. Bids quoted for these
itemized building services on the Cost Proposal Form, Appendix D, shall represent the salary for
contracted and/or sub-contractors, materials and supplies necessary to complete the scope of work
associated with each itemized service as detailed in Exhibit B.
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Building System Controls
Custodial
Emergency Generator
Elevator
Fire Alarm
HVAC
Integrated Pest Management
Perimeter Access Control (Visitor Access, Employee Access, CCTV, Intrusion sensors)
Window Cleaning
Grounds
Snow Management including hauling off site
Item 3: General Repairs, Supplies and Services
Will include but not limited to items such as the following:
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Painting and décor
Doors and glass
Flooring
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
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Parking lots and sidewalks
Roofs
Equipment
Plumbing, Electrical, Mechanical/HVAC
Telephones/Communication equipment
Tools and equipment
Uniforms
Ceiling/Floor systems
Lighting systems
Vehicle expense
Office supplies
Oil/Water separator
Sound masking
Fire pumps, fire suppression, overhead doors, dock levelers, vibration testing, infrared testing,
refrigerant monitoring system, high voltage systems, Uninterrupted Power Supply (UPS),vehicle
barriers
5.4.2
Process for Additional Services
Additional Services shall be considered repairs, upgrades, and/or any work performed other than for the
service categories described in Item 2 / Exhibit B (Itemized Building Services).
Additional services shall only be performed when pre-approved in writing by the Executive Director of
Real Property Management & Facilities or his/her designated representative.
PROCESS: The Contractor shall prepare a detailed quote for pre-approval by Executive Director of Real
Property Management & Facilities or his/her designated representative. The quote must detail the scope
of services, and include a breakdown of how the services are to be performed, e.g. in-house staff,
contracted services, or combination thereof, etc.
The Contractor, where applicable, shall obtain multiple bids (preferably 3 or more) and provide a bid
tabulation, and an award recommendation to Executive Director of Real Property Management Group
and Facilities or his/her designated representative. Supporting documentation for all bids shall be
retained on file by the Contractor and made available to OGS upon request. Also see section 5.5.3
Subcontractors.
Upon satisfactory completion of the work, Property Manager shall authorize payment(s) per Section 3.6.
LIMITATIONS:
Any single additional service shall not exceed $50,000. In the event that an additional service will need to
exceed this amount, the service will be procured by OGS separate from this contract. Also see Section
5.5.4 Issuing Solicitations & Contracts
5.4.3
Facility Condition Assessment
The Contractor will provide a Facility Condition Assessment for each building, which will detail the overall
facility conditions and each of and its specific operating systems. The initial assessment shall be provided
to OGS as soon as practicable, and not later than forty five (45) days subsequent to the contract
commencement date, and annually thereafter.
Based upon the Contractor‘s continuous operations and monthly maintenance of the facility systems, the
Contractor shall, as appropriate, make interim recommendations to OGS at any time during the year.
5.4.4
Facility Handbook
The Contractor will provide a Facility Handbook for each building, which will include a number of key
documents that are required for facility operation. These documents shall include, but not be limited to:
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
a. Building Security Plans
b. Building Evacuation Plans
c.
Building Rules and Regulations
d. Building Directory
5.5
Management Responsibilities
The Contractor‘s management responsibilities shall include but not necessarily be limited to the following:
5.5.1
Prevailing Wages
The Contractor shall ensure that prevailing wages and supplements for trades stated by the Department
of Labor (DOL) are paid to employees of the Contractor and those of its subcontractors. See Appendix E
for wage rates.
Contractors are reminded that the payment of prevailing wages and supplements is a requirement of ALL
contracts for public works. Information indicating that prevailing wages are not being paid on a public
works project will be forwarded to the New York State Department of Labor for investigation. Willful
violations of the prevailing wage provisions of the Labor Law may result in debarment from the bidding
and award of public contracts. NOTE: ALL PUBLIC WORKS CONTRACTS, REGARDLESS OF
DOLLAR VALUE, REQUIRE THE PAYMENT OF PREVAILING WAGES AND SUPPLEMENTS.
A copy of the prevailing rate schedule(s) are included in Appendix E – New York State Prevailing Rate
Schedule. Contractors are required to supply each of their subcontractors with copies of the prevailing
rate schedule and to obtain an affidavit acknowledging receipt and agreeing to pay required wages before
entering into a subcontract. Contractors are responsible for assuring that their subcontractors pay
prevailing wages and supplements. NOTE: CONTRACTORS ARE FURTHER REQUIRED TO POST
THE PREVAILING WAGE RATES AT THE WORK SITE ON BULLETIN BOARDS PROVIDED BY THE
FACILITY MANAGER AND INFORM EMPLOYEES OF THE POSTING. FACILITY MANAGERS WILL
ENFORCE THIS PROVISION.
Contractors are advised that the Office of General Services may make random inquiries of employees of
both prime and subcontractors as to the rate of wages being paid and may request certified copies of one
or more weekly payrolls of a contractor or any subcontractor to verify proper payment of wages.
Any discrepancy found in information supplied will be reported to the Department of Labor for
investigation.
5.5.2
Background Check
For security reasons, all prospective Contractor employees and its subcontractors providing services
within the building are to be properly screened in accordance with OGS provided background check
guidelines (see Exhibit A – Background Check Requirements).
5.5.3
Subcontractors
The State will contract only with the successful Bidder who is the Prime Contractor. The Issuing Office
considers the Prime Contractor, the sole Contractor with regard to all provisions of the solicitation and the
contract resulting from the solicitation. When bidding, any known / planned use of subcontractors must
be disclosed in detail with bid submission. If subcontractors are to be used for Additional Services, they
will be subject to the Process for Additional Services clause 5.4.2.
No subcontract entered into by the Contractor shall relieve the Contractor of any liabilities or obligations in
this solicitation or the resultant contract. The Contractor accepts full responsibility for the actions of any
employee or subcontractor/subcontractor‘s employee(s) who carry out any of the provisions of any
contract resulting from this solicitation.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
The Contractor‘s use of subcontractors shall not diminish the Contractor‘s obligations to complete the
work in accordance with the contract. The Contractor shall coordinate and control the work of the
subcontractors.
The Contractor shall be responsible for informing the subcontractors of all terms, conditions, and
requirements of the contract documents.
During the term of the Contract, before any part of the contract shall be sublet, the Contractor shall submit
to the Executive Director Real Property Management & Facilities or his/her designated representative,
th
Governor Nelson A. Rockefeller Empire State Plaza, 39 Floor, Albany, New York 12242, in writing, the
name of each proposed subcontractor and obtain written consent to such subcontractor. The names
shall be submitted in ample time to permit acceptance or rejection of each proposed subcontractor
without causing delay in the work of this contract. The Contractor shall promptly furnish such information
as the Executive Director Real Property Management & Facilities may require concerning the proposed
subcontractor's ability and qualifications.
In the event that subcontractors must be used during the term of this contract for Additional Services
work, the following guidelines shall apply.
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The Contractor shall procure goods and services using commercially reasonable and prudent
practices to obtain the most favorable price and terms. The Contractor will make his/her best
efforts and shall document same to obtain written proposals or bids from at least three (3)
responsible service providers before selecting the best price and terms. Prior OGS approval is
required for all Additional Services. The following conditions apply to competitive bidding for
subcontracted additional services:
Each bid will be solicited in a form and manner conducive to uniformity in all bids. The Contractor
will maintain documentation of the solicitation and results.
If the Contractor desires to accept other than the lowest bidder, or where competitive bids are not
possible, adequate justification must be provided to the State for required prior approval.
The OGS shall be free to accept or reject any proposal/subcontract submitted for State‘s approval, and
Contractor shall provide OGS with copies of all documentation OGS may request in relation to such
approval rights.
5.5.4
Issuing Solicitations and Contracts
When issuing solicitations (Requests For Proposals, Invitations For Bids, Requests For Quotes, etc.) and
entering into contracts to procure goods and/or services necessary to fulfill the Contractor‘s contract
obligations, the Contractor shall develop the solicitation package (utilizing applicable specifications
provided by OGS), bid, provide a recommendation of award to OGS, and upon OGS approval award such
contracts.
As appropriate, OGS shall provide the Contractor with service contract specifications. Prior to issuing a
solicitation, OGS shall have the opportunity to review and approve the solicitation package(s). Any
contract which cannot by its terms be canceled on 30 days‘ notice must be approved in writing by OGS.
OGS shall separately procure all goods and services for purchases or contracts valued at more than Fifty
Thousand Dollars ($50,000).
The Contractor shall procure goods and services using commercially reasonable and prudent practices to
obtain the most favorable price and terms. For purchases or contracts less than Five Thousand Dollars
($5,000), the Contractor will obtain and document a minimum of three verbal quotes. For contracts more
than Five Thousand Dollars ($5,000), but less than Fifteen Thousand Dollars ($15, 000), the Contractor
will obtain written proposals or proposals from at least three (3) responsible service providers before
selecting the best price and terms. Prior OGS approval is required for the solicitations for all contracts for
repairs, capital improvements, goods and services more than Fifteen Thousand Dollars ($15,000), but
less than Fifty Thousand Dollars ($50,000). The following conditions apply to competitive bidding:
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
1. Each proposal will be solicited in a form and manner so that proposal solicitation will be
uniform in all proposals.
2. All proposal solicitations will, when possible, include a Minority/Women Business
Enterprise (MWBE) participation clause and such inclusion should be documented for
future reference. A listing of certified MWBE‘s will be available from OGS to the winning
proposer.
3. If the Contractor desires to accept other than the lowest bid, or where competitive
proposals are not possible, justification must be provided to the State for required prior
approval.
4. OGS shall be free to accept or reject any contract submitted for State‘s approval.
5. All proposals shall be controlled and not opened until the time and date specified in the
solicitation. The Company will maintain documentation of the solicitation, if any, and of
contract awards.
5.5.5
Drawings and Diagrams
OGS will provide the most up to date set of paper facility drawings/diagrams available for each facility.
Contractor shall update these drawings/diagrams upon completion of all project work and upon discovery
of discrepancies during the course of normal building operations. These marked up documents shall be
provided to OGS. OGS will make the appropriate changes and return an updated set of documents.
Contractor shall not be obligated to keep system furniture drawings current. All system furniture changes
shall be made through OGS.
5.5.6
Meetings
The Contractor will be responsible for the completion of a variety of administrative requirements, the cost
of which shall be included in Item 1 (Administrative). The Contractor shall chair all meetings as
appropriate.
a. Initial Contract Meeting: The Contractor shall be available for an initial job meeting with OGS to
review but not be limited to the following: OGS facility use rules, the contract communication
chain of command, a review of the Contractor‘s transition team implementation plan, review of
emergency contact directory
b. The Contractor‘s Property Manager will chair monthly ―Tenant Committee‖ meetings at the
facility with a representative of each facility tenant. The agenda shall include but not be limited
to: Review status and quality of work for Capital, Rehabilitation and Improvement, and
Repair/Maintenance projects,
c.
i.
Review operational and maintenance issues that may affect the facility occupants (i.e.:
power shutdowns, elevator maintenance requiring closing down one or more cars, HVAC
issues, carpet shampooing, etc.),
ii.
Review of status of pending Tenant Service Requests.
iii.
Housekeeping issues (custodial service complaints, recently completed and/or planned
project work, etc.),
iv.
Tenant Health and Safety Issues,
v.
New Business.
The Contractor‘s Property Manager will chair the Tenant Safety Organization (TSO), meetings
at the facility with representatives from each floor or area of the building. The agenda shall
include but not be limited to:
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
i. Review status of readiness of Floor Fire Marshalls, Asst. Marshalls, Searchers, including
conducting periodic checks of issued equipment including safety vests, flashlights, and
radios.
ii. Review Facility Evacuation Plan
iii. Review current roster of TSO members, to insure that it is complete and correct
iv. Review completed evacuation drills to discuss possible improvements, and any issues
c.
Periodic meetings with OGS as requested by OGS such as:
i.
Review building maintenance services progress and quality of work.
ii.
Identify and resolve problems.
iii.
Coordinate the efforts of all concerned so that the contract progresses smoothly.
iv.
Maintain a professional working relationship between the Contractor, OGS and tenants of
the building.
v.
Review and participate in resolving any misunderstandings of the contract.
vi.
Review and implement working procedures that provide building services at a level
satisfactory to OGS and the tenants.
vii.
Job meeting with contractors
5.5.7
Reporting Requirements
The Contractor will be responsible for the completion of a variety of administrative requirements, the cost
of which shall be included in Item 1 (Administrative). Contractor shall provide a breakdown of pricing
reports in a manner that comply with OGS and RPM&F standards.
a. The Contractor shall take and distribute the minutes to all meeting participants as well as
OGS, via email, with 5 business days.
b. Provide Fire Systems Testing reports within 24 hours to both OGS and the NYS Department
of State Office of Fire Prevention & Control, Empire State Plaza, Concourse Room 130,
Albany, NY 12242
c.
Provide a written monthly report to OGS within ten (10) working days of the end of each
month including but not limited to:
i.
Provide monthly operating and budget reports of expenses to OGS (Refer to Section 5.7)
ii.
Provide a monthly description of work performed and how it was performed at each
facility, e.g. in-house staff and/or sub-contractor.
d. Incidents/Accidents must be reported immediately to OGS and written reports must be
completed and submitted to OGS immediately, as circumstances allow.
e. Other Reports as requested by OGS.
5.6
Operation and Maintenance Responsibilities
5.6.1
Maintain Building Premises
Maintain each building‘s premises and building systems in accordance with generally accepted
standards, manufacturer‘s recommendations, OGS standards, and applicable codes, rules and
regulations, and as otherwise may be deemed advisable by the State.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Where specifications or standards are not included herein or later provided by OGS, maintenance shall
be in accordance with manufacturer‘s recommendations and standards. OGS reserves the right to
engage the services of contractors to service or install tenant agency specific equipment or make
alterations. In these instances, the Contractor will coordinate with the agencies and such contractors at
no additional cost.
Contractor shall insure that maintenance and repairs are performed by trained and/or certified technicians
as appropriate, and be scheduled so as to minimize interference with the normal operations of the
tenants. Contractor will maintain a physical inventory of supplies and tools on hand at all times.
5.6.2
Operation and Maintenance (O&M) Manual
The Contractor will provide an O&M Manual for each building to document the administration,
management, and performance of non-maintenance activities to keep the buildings safe and functioning
as designed.
In addition, the documented maintenance shall include reoccurring preventative
maintenance activities necessary to maintain or restore the building systems to a safe and functioning
condition.
O&M requirements are determined by the complexity of each building system, program requirements,
safety concerns, and special requirements for potentially hazardous practices. In some instances these
requirements may refer to, or include, manufacturer instructions and operator manuals specific to the
respective building systems.
In the performance of all maintenance/repair work, the contractor will insure that all codes rules, and
regulations, and applicable OGS standard operation procedures are followed by all in-house and subcontractor staff e.g. Code Rule 56 compliance, OGS Hot Works permits etc.
5.6.3
Energy Curtailment Plan
The Contractor shall prepare, submit to OGS, and maintain an energy curtailment plan for each facility.
The plan will define specific measures to be taken at each building during an energy emergency situation.
5.6.4
Computerized Maintenance Management System (CMMS)
OGS‘s computerized maintenance management system (CMMS) is AiM (Intelligence in Asset
Management) by Asset Works, Inc. The Contractor shall use the CMMS to manage, schedule, track and
record all activities and costs related to the operation and maintenance of each facility. Including but not
limited to, work order management, project tracking, and report generation.
OGS will provide the necessary computer, the connections, the software installation, the licensing, and
training for the Contractor‘s staff, as appropriate. In the event that AiM is not available at the time of
contract approval, the Contractor agrees to implement and maintain a comparable Computerized
Maintenance Management System at the Company‘s sole cost and expense.
OGS has provided a listing of building system equipment for each facility, (See exhibit B-7) based on the
best data available, for the Contractor‘s information and use; however it is the Contractor‘s responsibility
to verify the accuracy and completeness of the equipment inventory, and insure that the inventory is
maintained in an accurate and appropriate manner within the CMMS system in use.
5.6.5
Emergency Services
The Contractor shall be on call and be the single initial point of contact to provide emergency services as
needed on a twenty-four (24) hour, seven (7) days a week basis.
The Contractor's representative has a maximum of one hour to respond on site at the Facility to address
the emergency, and notify the OGS representative as soon as practicable.
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5.6.6
Equipment Replacement
Ensure that any equipment to be replaced shall be new and manufactured by a reputable manufacturer.
The equipment shall be the same as, better than or equal to the original equipment. All substitutes for the
original manufacturer‘s equipment should be ENERGY STAR compliant.
5.6.7
New Equipment Guarantee
Ensure that any new equipment be guaranteed for a minimum of one (1) year from the date of
replacement and replaced at no cost to the State if found defective during that time. The Contractor shall
obtain cost estimates for extended warranties on new installations and consult with OGS regarding the
purchase of such contracts.
5.6.8
Tenant Improvements
Minor Improvements
When requested by the occupying tenant through OGS, the Contractor shall, from time to time, perform
―Tenant Improvements,‖ whereby, the Contractor may assess the request as within the scope of work to
be done by on site employees (i.e.: install/remove keyboard trays, install bulletin boards, install wall
guards, repairing an outlet, moving an outlet, etc.). The Contractor, the occupying tenant, and OGS, shall
consult with each other in good faith to determine whether such work shall be completed by in-house staff
at no cost or for an agreed upon consideration and such determination will be made prior to the
commencement of any work.
Substantial Improvements
Tenants may from time to time request substantial improvements, such as system furniture changes,
within their allocated space by submitting a Proposed Project Request from their designated Tenant
Representative, to the Facility Manager. The Facility Manager will submit all proposals to OGS for review.
5.6.9
Capital Repairs and Improvements
OGS may from time to time make requests for capital repairs/improvements under $50,000, and the
Contractor shall advance these projects as appropriate. The Contractor‘s role in advancing such projects
shall either be as a construction manager or a general contractor.
a. As a Construction Manager, the Contractor shall be responsible for the entire project from
design through construction. The company shall engage architectural/engineering services
when necessary to prepare construction documents. They shall also negotiate proposals, enter
into contract(s) to advance the construction work, supervise construction, and authorize
payments. The actual, fair, reasonable, and necessary projects costs shall be a ―pass-through‖
expense funded by OGS and/or the tenant agency, Consideration for the Contractor‘s services
rendered shall be provided to the Contractor as follows;
i.
If the Contractor‘s construction management services described above are provided by
an employee already compensated from the established Operating Expense Account,
then the Contractor will not receive additional fees,
ii.
If the Contractor‘s construction management services described above is provided by an
employee not already compensated from the established Operating Expense Account,
then the Contractor shall receive a project-by-project negotiated fee, not-to-exceed 5% of
the total project cost.
b. When the Contractor or a subsidiary of the company performs as a General Contractor
(employees performing the work), the Contractor shall prepare a detailed construction estimate
and schedule of the requested project, for approval by OGS. Additional compensation for
oversight/construction management work in this category will not be provided to the Contractor.
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Capital improvements may be designed and/or supervised by OGS or its representatives. In such
instances the Contractor shall provide full cooperation to OGS and related contractors for no additional
fee.
5.6.10 United States (US) Environmental Protection Agency (EPA) Energy
Star
ENERGY STAR is a joint program of the US Environmental Protection Agency and the US Department of
Energy helping us all save money and protect the environment through energy efficient products and
practices. OGS shall file an Environmental Protection Agency Portfolio Manager survey, a web-based
energy usage breakdown for buildings. Portfolio Manager is an interactive energy management tool that
allows one to track and assess energy and water consumption of buildings in a secure online
environment. OGS shall set-up the Portfolio Manager account that may be shared with the Contractor.
OGS may request assistance from the Contractor with data gathering, data entry, meter readings or any
function required to report in Portfolio Manager. This will enable the Contractor and OGS to analyze
consumption patterns, and adapt efficiency strategies to have the maximum impact.
The Program rates annual energy performance on a scale of 1-100 relative to similar buildings
nationwide. Statistically representative models are used to compare buildings in the portfolio against
similar buildings from a national survey conducted by the Department of Energy‘s Energy Information
Administration. A score of 50 indicates that the building, from an energy consumption standpoint,
performs better than 50% of all similar buildings nationwide, while a score of 75 indicates that the building
performs better than 75% of all similar buildings nationwide. Buildings with a score of 75 or higher may
qualify for EPA‘s ENERGY STAR.
Starting from commencement of the contract resulting from this solicitation, it is expected that the
Contractor shall operate the building(s) as safely, economically and efficiently as possible to obtain the
highest achievable ENERGY STAR score without compromising industry standards of HVAC and lighting
standards. OGS Statewide Energy Group personnel shall prepare and certify the annual Statement of
Energy Performance (ENERGY STAR application) in consultation with an OGS or ‗other‘ Professional
Engineer or Registered Architect.
5.6.11 OSHA Training Requirements (Occupational Safety & Health
Administration)
OGS FACILITY MANAGER’S OBLIGATIONS
Prior to beginning contract work/work assignment, the OGS Facility Manager shall inform the
Contractor/Contractor‘s representative(s) of the known specific hazard(s) and chemical(s) they may
encounter while performing their contract obligations.
The Contractor/Contractor‘s Representative(s) shall be responsible for information about the use of
Personal Protective Equipment required for the work and where to get the specific items.
CONTRACTOR / CONTRACT EMPLOYEE OBLIGATIONS
General Contract Obligations: Prior to or upon first reporting to the work location for assignment, the
Contractor/Contractor employee(s) and employees of Sub-Contractors shall present to the OGS Facility
Manager proof of completion of the OSHA required training for the following three (3) topic areas
including but not limited to:
a. Affected Person Lockout/Tagout,
b. Hazard Communication,
c.
The use of Personal Protective Equipment.
It is the Contractor‘s responsibility to provide the OGS Facility Manager with all employee updates and/or
renewals for the specified training.
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Note: Contractor‘s / Contractor‘s Employee(s) failure to provide such documentation to the OGS Facility
Manager upon or prior to employee reporting to their initial work assignment shall result in the OGS
Facility Manager rejecting the employee(s).
5.7
Budgetary Responsibilities
The Contractor‘s budgetary responsibilities shall include but not necessarily be limited to the following:
5.7.1
Develop Annual Operating Budgets
The annual budget period for Operating Expenses shall be March 1 through February 28.
For the initial budget period, the Contractor shall submit an Operating Expense budget for the balance of
that budget period, as well as a budget for the upcoming full year, not later than (60) days after the
contract commencement date.
By August 1st of each subsequent year, the Contractor shall, submit an annual Operating Expense
budget for the next fiscal year, for the State‘s approval. All budgets shall list the annual amount and
monthly distribution encompassing the three (3) major components listed below:

Item 1 (Administrative) The budget amounts for Item 1 shall be the yearly amounts bid per Lot
and subject to annual price adjustments per Section 3.5. For annual budgeting purposes, the
Contractor shall break out the annual amount per lot into an appropriate amount for each
respective facility.

Item 2 (Itemized Building Services) The first annual budget amounts for Item 2 shall be the
amounts bid each of the twelve (12) major service categories, for each facility. In subsequent
years, the budget amount for each service will be adjusted based upon the approved Consumer
Price Index (CPI) See Section 3.5.

Item 3 (General Repairs, Supplies & Services) The first annual budget amounts for Item 3 shall
be provided by the State to the Contractor in accordance with the bid document. The Contractor
shall break out the annual amount provided in the bid, into appropriate detail to show budgeted
amounts for all repairs, supplies and services. This detail shall be presented to show both inhouse and sub-contractor portions of these amounts. In subsequent years, the Contractor shall
provide updates to the itemized amounts as appropriate, for OGS review and approval.
The State may change the budgeted amount of Operating Expenses to be placed in the Operating
Expense Account at any time, and the Contractor shall operate the facilities within the available funds.
Funds remaining in this account at the end of the contract are to be transferred back to New York State
within thirty days (30), after all obligations have been satisfied.
5.7.2
Capital Plans and Budgets
Contractor shall submit five year Capital Plans and Budgets for each facility, based upon a thorough
assessment of all building systems and components listing the annual amount and monthly distribution of
planned expenditures. These submissions will be concurrent with the Operating Budgets listed in Section
5.6.1 above.
5.7.3
Operating Expense Account
The Company shall set up and maintain in a fiduciary capacity at a bank doing business in the State of
New York, an interest bearing Operating Expense Account funded by New York State. The State shall
fund the account every six (6) months during the contract term. The state shall be entitled to all interest
earned on its designated funds.
Funds in the Operating Expense Account shall be used to purchase all contractual services, supplies and
replacement equipment which shall be necessary to properly maintain and operate each Facility as
specified in the respective facility Budget. The cost of such items shall be net of any discounts or
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commissions obtained for purchases. Operating Expenses shall be ―net only‖, and for that purpose shall
be reduced by the amounts of any reimbursement, recovery, recoupment, payment, discount, credit,
reduction, allowance, or the like, received by the Company in connection with such Operating
Expenses.
The annual budget period for Operating Expenses shall be March 1 through February 28. Within (30)
days of the execution of the contract, the State shall make, or cause to be made the first semi-annual
payment into the Operating Expense account. Should the commencement of services begin prior to
st
st
September 1 , or after September 1 , the budget will be adjusted accordingly to reflect that change.
Thereafter, the state shall make or cause to be made semi-annual payments into the Operating Expense
Account equal to one-half the estimated Operating Expenses for each applicable operating period by
March 1 and September 1. These payments will be adjusted based on semi-annual reviews of the
operating budget.
5.7.4
Authorize Payments
Contractor shall review all bills received for services, work, and supplies ordered in connection with
maintaining and operating each facility. Payments may only be authorized for services rendered, and for
goods actually received.
5.7.5
Report of Expenses
Within 30 days of contract award, Contractor shall develop a monthly Schedule of Payments. The
Schedule of Payments shall include all sub-contracted services/expenses as well as Contractor provided
services/expenses. For each sub-contracted service including but not limited to of the twelve major
service categories included in Contractor‘s bid, Contractor shall provide a breakdown of sub-contractor‘s
bid to include but not be limited to; administration, labor, materials, supplies, equipment, overhead, profit,
and fees. Sufficient detail shall be provided so as to allow the State to value Additional Services, if
requested. Contractor shall reconcile monthly, and submit the preceding month‘s report within the first 10
calendar days of the subsequent month. The report must detail separately, each category of service /
expense, and account for every dollar spent within the category. The report must be provided in
comparative format to show the budgeted and actual expenses, and provide explanations for any item for
which the actual varies significantly from the budgeted amount. When necessary, develop plans to
address any possible funding shortfalls. Also see Section 5.7.1.
5.7.6
Independent Accountant’s Annual Review
The Contractor shall contract with an independent third party Certified Public Accountant registered to do
business in New York State, to perform and submit a yearly (prior fiscal year) review of the Contractor‘s
financial statements of actual operating expenses. This nature and scope of this review shall be
conducted in accordance with attestation standards established by the American Institute of Certified
Public Accountants. The report shall be submitted to OGS within ninety (90) days after the end of each
operating period (by May 31st).
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6.
Contract Clauses and Requirements
6.1
Appendix A / Order of Precedence
Appendix A — Standard Clauses for New York State Contracts, dated December 2012, attached hereto,
is hereby expressly made a part of this solicitation document as fully as if set forth at length herein.
Appendix A is a separate document to this RFP and shall be retained for reference by the proposer.
The agreement resulting from a successful award will include the following documents. Conflicts between
these documents will be resolved in the following descending order of precedence:
1. Appendix A
2. The Contract
3. Solicitation Number 1767 (This Document)
4. Selected Contractor‘s Proposal
6.2
Procurement Lobbying Requirement
Pursuant to State Finance Law §§139-j and 139-k, this solicitation includes and imposes certain
restrictions on communications between OGS and an Offerer/Proposer during the procurement process.
An Offerer/Proposer is restricted from making contacts from the earliest notice of intent to solicit
offers/proposals through final award and approval of the Procurement Contract by OGS and, if applicable,
the Office of the State Comptroller (―restricted period‖) to other than designated staff unless it is a contact
that is included among certain statutory exceptions set forth in State Finance Law §139-j (3) (a).
Designated staff, as of the date hereof, is identified on the first page of this solicitation. OGS employees
are also required to obtain certain information when contacted during the restricted period and make a
determination of the responsibility of the Offerer/Proposer pursuant to these two statutes. Certain
findings of non-responsibility can result in rejection for contract award and in the event of two findings
within a four-year period, the Offerer/Proposer is debarred from obtaining governmental Procurement
Contracts. Further information about these requirements can be found on the OGS website:
http://www.ogs.state.ny.us/aboutOgs/regulations/defaultAdvisoryCouncil.html
6.3
Contractor Insurance Requirements
Prior to the commencement of the work to be performed by the Contractor hereunder, the Contractor
shall file with The People of the State of New York, Office of General Services (hereinafter referred to as
―OGS‖), Certificates of Insurance (hereinafter referred to as ―Certificates‖), evidencing compliance with all
requirements contained in this Contract. Such Certificates shall be of a form and substance acceptable to
OGS.
Certificate acceptance and/or approval by OGS does not and shall not be construed to relieve Contractor
of any obligations, responsibilities or liabilities under the Contract.
All insurance required by the Contract shall be obtained at the sole cost and expense of the Contractor;
shall be maintained with insurance carriers acceptable to OGS; shall be primary and non-contributing to
any insurance or self insurance maintained by OGS; shall be endorsed to provide written notice be given
to OGS, at least thirty (30) days prior to the cancellation, non-renewal, or material alteration of such
policies, which notice, evidenced by return receipt of United States Certified Mail; shall be sent to Office
th
of General Services, Purchasing Unit, Corning Tower, 40 Floor, Empire State Plaza, Albany, New York
12242 and shall name The People of the State of New York, its officers, agents, and employees as
additional insureds there under (General Liability Additional Insured Endorsement shall be on Insurance
Service Office‘s (ISO) form number CG 20 10 11 85). The additional insured requirement does not apply
to Workers Compensation, Disability or Professional Liability coverage.
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The Contractor shall be solely responsible for the payment of all deductibles and self-insured retentions to
which such policies are subject. Deductibles and self-insured retentions must be approved by OGS.
Such approval shall not be unreasonably withheld.
The Contractor shall require that any subcontractors hired, carry insurance with the same limits and
provisions provided herein.
Each insurance carrier must be rated at least ―A-‖ Class ―VII‖ in the most recently published Best‘s
Insurance Report. If, during the term of the policy, a carrier‘s rating falls below ―A-‖ Class ―VII‖, the
insurance must be replaced no later than the renewal date of the policy with an insurer acceptable to
OGS and rated at least ―A-‖ Class ‖VII‖ in the most recently published Best‘s Insurance Report.
The Contractor shall cause all insurance to be in full force and effect as of the commencement date of
this Contract and to remain in full force and effect throughout the term of this Contract and as further
required by this Contract. The Contractor shall not take any action, or omit to take any action that would
suspend or invalidate any of the required coverages during the period of time such coverages are
required to be in effect.
Not less than thirty (30) days prior to the expiration date or renewal date, the Contractor shall supply to
OGS updated replacement Certificates of Insurance, and amendatory endorsements.
The Contractor, throughout the term of this Contract, or as otherwise required by this Contract, shall
obtain and maintain in full force and effect, the following insurance with limits not less than those
described below and as required by the terms of this Contract, or as required by law, whichever is greater
(limits may be provided through a combination of primary and umbrella/excess policies):
A. Commercial General Liability Insurance with a limit of not less than $5,000,000 each
occurrence. Such liability shall be written on the ISO occurrence form CG 00 01, or a substitute
form providing equivalent coverages and shall cover liability arising from premises operations,
independent contractors, products-completed operations, broad form property damage,
personal & advertising injury, cross liability coverage, liability assumed in a contract (including
the tort liability of another assumed in a contract) and explosion, collapse & underground
coverage.
i.
If such insurance contains an aggregate limit, it shall apply separately on a per job or
per project basis.
B. Comprehensive Business Automobile Liability Insurance with a limit of not less than $2,000,000
each accident. Such insurance shall cover liability arising out of any automobile including
owned, leased, hired and non-owned automobiles.
C. If the work involves abatement, removal, repair, replacement, enclosure, encapsulation and/or
disposal of any petroleum, petroleum product, hazardous material or substance, the Contractor
shall maintain in full force and effect throughout the term hereof, pollution legal liability
insurance with limits of not less than $5,000,000, providing coverage for bodily injury and
property damage, including loss of use of damaged property or of property that has not been
physically injured. Such policy shall provide coverage for actual, alleged or threatened
emission, discharge, dispersal, seepage, release or escape of pollutants, including any loss,
cost or expense incurred as a result of any cleanup of pollutants or in the investigation,
settlement or defense of any claim, suit, or proceedings against OGS arising from Contractors
work.
i.
If coverage is written on a claims-made policy, the Contractor warrants that any
applicable retroactive date precedes the effective date of this Contract; and that
continuous coverage will be maintained, or an extended discovery period exercised, for a
period of not less than two years from the time work under this Contract is completed.
ii.
If the Contract includes disposal of materials from the job site, the Contractor must
furnish to OGS, evidence of pollution legal liability insurance in the amount of $2,000,000
maintained by the disposal site operator for losses arising from the disposal site
accepting waste under this Contract.
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iii.
If autos are used for transporting hazardous materials, the Contractor shall provide
pollution liability broadened coverage for covered autos (endorsement CA 99 48) as well
as proof of MCS 90.
D. If providing professional services, the Contractor shall maintain, or if subcontracting
professional services, shall certify that Subcontractor maintain, errors and omissions liability
insurance with a limit of not less than $5,000,000 per loss.
i.
Such insurance shall apply to professional errors, acts, or omissions arising out of the
scope of services covered by this Contract and, if the project involves abatement,
removal, repair, replacement, enclosure, encapsulation and/or disposal of any hazardous
material or substance, it may not exclude bodily injury, property damage, pollution or
asbestos related claims, testing, monitoring, measuring, or laboratory analyses.
ii.
If coverage is written on a claims-made policy, the Contractor warrants that any
applicable retroactive date precedes the effective date of this Contract; and that
continuous coverage will be maintained, or an extended discovery period exercised, for a
period of not less than two years from the time work under this Contract is completed.
E. Waiver of Subrogation. Contractor shall cause to be included in each of its policies insuring
against loss, damage or destruction by fire or other insured casualty a waiver of the insurer‘s
right of subrogation against OGS, or, if such waiver is unobtainable (i) an express agreement
that such policy shall not be invalidated if Contractor waives or has waived before the casualty,
the right of recovery against OGS or (ii) any other form of permission for the release of OGS.
Contractor acknowledges that failure to obtain any or all required insurance on behalf of OGS
constitutes a material breach of contract and subjects it to liability for damages, indemnification
and all other legal remedies available to OGS. Contractor‘s failure to obtain and/or keep in
effect any or all required insurance shall also provide the basis for OGS‘ immediate termination
of any contract resulting from this RFP, subject only to a five (5) business day cure period. Any
termination by OGS under this section shall in no event constitute or be deemed a breach of
any contract resulting from this solicitation and no liability shall be incurred by or arise against
the Office of General Services, its agents and employees therefore for lost profits or any other
damages.
F. WORKERS‘ COMPENSATION / DISABILITY INSURANCE:
Prior to any contract resulting from this RFP becoming effective, Contractor must submit proof
that they have the workers‘ compensation and disability benefits coverage required by the New
York State Workers‘ Compensation Law, or proof that they are legally exempt from obtaining
such coverage.
Proof of compliance must be demonstrated in accordance with the
requirements set forth by the New York State Workers‘ Compensation Board (An instruction
manual clarifying the Workers‘ Compensation Law requirements is available to download at the
Workers‘ Compensation Board‘s website, www.wcb.state.ny.us. Once you are on the website,
click on Employers/Businesses, then Business Permits/Licenses/Contracts; from there, click on
Instruction Manual for Businesses Obtaining Permits/Licenses/Contracts.) Contractor shall
notify the Office of General Services, RIFM Office, at least thirty (30) days prior to material
change or cancellation of such coverage.
If employees will be working on, near or over navigable waters, US Longshore and Harbor
Workers Compensation Act endorsement must be included.
All forms must name the Office of General Services – Financial Administration, 40th Floor,
Mayor Erastus Corning 2nd Tower, Empire State Plaza, Albany NY 12242, as the Entity
Requesting Proof of Coverage (Entity being listed as the Certificate Holder).‖
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G. Employee Dishonesty Coverage
Employee dishonesty coverage on money, securities or property other than money and
securities including property in the care custody or control of the contractor in an amount equal
to the total annual budget for all buildings included in the Lot(s) for which the contract is
awarded. The coverage shall include all employees including contract and temporary, whether
identified or not, acting alone or in collusion with others at all buildings included in the Lot(s) for
which the contract is awarded.
6.4
Tax and Finance Clause
TAX LAW § 5-A:
Section 5-a of the Tax Law, as amended, effective April 26, 2006, requires certain contractors awarded
state contracts for commodities, services and technology valued at more than $100,000 to certify to the
Department of Taxation and Finance (DTF) that they are registered to collect New York State and local
sales and compensating use taxes. The law applies to contracts where the total amount of such
contractors‘ sales delivered into New York State are in excess of $300,000 for the four quarterly periods
immediately preceding the quarterly period in which the certification is made, and with respect to any
affiliates and subcontractors whose sales delivered into New York State exceeded $300,000 for the four
quarterly periods immediately preceding the quarterly period in which the certification is made.
This law imposes upon certain contractors the obligation to certify whether or not the contractor, its
affiliates, and its subcontractors are required to register to collect state sales and compensating use tax
and contractors must certify to DTF that each affiliate and subcontractor exceeding such sales threshold
is registered with DTF to collect New York State and local sales and compensating use taxes. The law
prohibits the State Comptroller, or other approving agency, from approving a contract awarded to a
contractor meeting the registration requirements but who is not so registered in accordance with the law.
Contractor certification forms and instructions for completing the forms are attached to this RFP. Form
ST-220-TD must be filed with and returned directly to DTF. Unless the information upon which the ST220-TD is based changes, this form only needs to be filed once with DTF. If the information changes for
the contractor, its affiliate(s), or its subcontractor(s) a new Form ST-220-TD must be filed with DTF.
http://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
Form ST-220-CA must be filed with the proposal and submitted to the procuring covered agency
certifying that the contractor filed the ST-220-TD with DTF. Proposed contractors should complete and
return the certification forms within two business days of request (if the forms are not completed and
returned with proposal submission). Failure to make either of these filings may render a Proposer nonresponsive and non-responsible. Proposers shall take the necessary steps to provide properly certified
forms within a timely manner to ensure compliance with the law.
http://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf
Vendors may call DTF at 1-800-698--2909 for any and all questions relating to Section 5-a of the Tax Law
and relating to a Contractor's registration status with the DTF. For additional information and frequently
asked questions, please refer to the DTF web site: <http://www.nystax.gov
6.5
Participation Opportunities for New York State Certified
Minorities and Women-Owned Businesses
Pursuant to New York State Executive Law Article 15-A, OGS recognizes its obligation under the law to
promote opportunities for maximum feasible participation of certified minority and women-owned business
enterprises and the employment of minority group members and women in the performance of OGS
contracts.
In 2006, the State of New York commissioned a disparity study to evaluate whether minority and womenowned business enterprises had a full and fair opportunity to participate in state contracting. The findings
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of the study were published on April 29, 2010, under the title "The State of Minority and Women-Owned
Business Enterprises: Evidence from New York" (―Disparity Study‖). The report found evidence of
statistically significant disparities between the level of participation of minority and women-owned
business enterprises in state procurement contracting versus the number of minority and women-owned
business enterprises that were ready, willing and able to participate in state procurements. As a result of
these findings, the Disparity Study made recommendations concerning the implementation and operation
of the statewide certified minority and women-owned business enterprises program. The
recommendations from the Disparity Study culminated in the enactment and the implementation of New
York State Executive Law Article 15-A, which requires, among other things, that OGS establishes goals
for maximum feasible participation of New York State Certified minority and women–owned business
enterprises (―MWBE‖) and the employment of minority groups members and women in the performance
of New York State contracts.
Business Participation Opportunities for MWBEs
For purposes of this solicitation, OGS hereby establishes an overall goal of 20% for MWBE participation,
10% for Minority-Owned Business Enterprises (―MBE‖) participation and 10% for Women-Owned
Business Enterprises (―WBE‖) participation (based on the current availability of qualified MBEs and
WBEs). A contractor (―Contractor‖) on the subject contract (―Contract‖) must document good faith efforts
to provide meaningful participation by MWBEs as subcontractors or suppliers in the performance of the
Contract and Contractor agrees that OGS may withhold payment pending receipt of the required MWBE
documentation. The directory of New York State Certified MWBEs can be viewed at:
http://www.esd.ny.gov/mwbe.html.
For guidance on how OGS will determine a Contractor‘s ―good faith efforts,‖ refer to 5 NYCRR §142.8.
In accordance with 5 NYCRR §142.13, Contractor acknowledges that if it is found to have willfully and
intentionally failed to comply with the MWBE participation goals set forth in the Contract, such finding
constitutes a breach of Contract and OGS may withhold payment from the Contractor as liquidated
damages.
Such liquidated damages shall be calculated as an amount equaling the difference between: (1) all sums
identified for payment to MWBEs had the Contractor achieved the contractual MWBE goals; and (2) all
sums actually paid to MWBEs for work performed or materials supplied under the Contract.
By submitting a bid or proposal, a bidder on the Contract (―Bidder‖) agrees to submit the following
documents and information as evidence of compliance with the foregoing:
A. Bidders are required to submit a MWBE Utilization Plan on Form #MWBE 100 with the bid or
proposal. The Utilization Plan shall list the MWBEs the Contractor intends to use to perform the
State contract and a description of the Contract scope of work that the Contractor intends to
structure to meet the goals on the State contract, and the estimated or, if known, actual dollar
amounts to be paid to and performance dates of each component of a State Contract that the
Contractor intends to be performed by a NYS Certified minority or woman-owned business. Any
modifications or changes to the agreed participation by NYS Certified MWBEs set forth in the
Utilization Plan submitted with the bid or proposal, after the Contract award and during the term of
the Contract, must be reported on a revised MWBE Utilization Plan and submitted to OGS.
B. OGS will review the submitted MWBE Utilization Plan and advise the Bidder of OGS‘ acceptance
or issue a notice of deficiency within 20 days of receipt.
C. If a notice of deficiency is issued, Bidder agrees that it shall respond to the notice of deficiency
within seven (7) business days of receipt by submitting to OGS a written remedy in response to
the notice of deficiency. If the written remedy that is submitted is not timely or is found by OGS to
be inadequate, OGS shall notify the Bidder and direct the Bidder to submit, within five (5)
business days, a request for a partial or total waiver of MWBE participation goals on Form #BDC
333. Failure to file the waiver form in a timely manner may be grounds for disqualification of the
bid or proposal.
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D. OGS may disqualify a Bidder as being non-responsive under the following circumstances:
a) If a Bidder fails to submit a MWBE Utilization Plan;
b) If a Bidder fails to submit a written remedy to a notice of deficiency;
c) If a Bidder fails to submit a request for waiver; or
d) If OGS determines that the Bidder has failed to document good faith efforts.
Contractors shall attempt to utilize, in good faith, any MBE or WBE identified within its MWBE Utilization
Plan, during the performance of the Contract. Requests for a partial or total waiver of established goal
requirements made subsequent to Contract Award may be made at any time during the term of the
Contract to OGS, but must be made no later than prior to the submission of a request for final payment on
the Contract.
Contractors are required to submit a Contractor‘s Monthly M/WBE Contractor Compliance & Payment
th
Report on Form MWBE 102 to OGS by the 10 day of the month during the term of the Contract
documenting the progress made toward achievement of the MWBE goals of the Contract.
Equal Employment Opportunity Requirements
By submission of a bid or proposal in response to this solicitation, the Bidder/Contractor agrees with all of
the terms and conditions of Appendix A including Clause 12 - Equal Employment Opportunities for
Minorities and Women. The Contractor is required to ensure that it and any subcontractors awarded a
subcontract over $25,000 for the construction, demolition, replacement, major repair, renovation, planning
or design of real property and improvements thereon (the "Work") except where the Work is for the
beneficial use of the Contractor, shall undertake or continue programs to ensure that minority group
members and women are afforded equal employment opportunities without discrimination because of
race, creed, color, national origin, sex, age, disability or marital status. For these purposes, equal
opportunity shall apply in the areas of recruitment, employment, job assignment, promotion, upgrading,
demotion, transfer, layoff, termination, and rates of pay or other forms of compensation. This requirement
does not apply to: (i) work, goods, or services unrelated to the Contract; or (ii) employment outside New
York State.
Bidder further agrees, where applicable, to submit with the bid a staffing plan on Form EEO 100
identifying the anticipated work force to be utilized on the Contract and if awarded a Contract, will, upon
request, submit to OGS, a workforce utilization report identifying the workforce actually utilized on the
Contract if known.
Further, pursuant to Article 15 of the Executive Law (the ―Human Rights Law‖), all other State and
Federal statutory and constitutional non-discrimination provisions, the Contractor and sub-contractors will
not discriminate against any employee or applicant for employment because of race, creed (religion),
color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic
characteristic, marital status or domestic violence victim status, and shall also follow the requirements of
the Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior
arrest.
Please Note: Failure to comply with the foregoing requirements may result in a finding of nonresponsiveness, non-responsibility and/or a breach of the Contract, leading to the withholding of
funds, suspension or termination of the Contract or such other actions or enforcement
proceedings as allowed by the Contract.
ALL FORMS ARE AVAILABLE AT: http://www.ogs.ny.gov/MWBE/Forms.asp
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6.6
Freedom of Information Law / Trade Secrets
During the evaluation process, the content of each proposal/proposal will be held in confidence and
details of any proposal/proposal will not be revealed (except as may be required under the Freedom of
Information Law or other State law). The Freedom of Information Law provides for an exemption from
disclosure for trade secrets or information the disclosure of which would cause injury to the competitive
position of commercial enterprises. This exception would be effective both during and after the evaluation
process.
SHOULD YOU FEEL YOUR FIRM‘S PROPOSAL/PROPOSAL CONTAINS ANY SUCH TRADE
SECRETS OR OTHER CONFIDENTIAL OR PROPRIETARY INFORMATION, YOU MUST SUBMIT A
REQUEST TO EXCEPT SUCH INFORMATION FROM DISCLOSURE. SUCH REQUEST MUST BE IN
WRITING, MUST STATE THE REASONS WHY THE INFORMATION SHOULD BE EXCEPTED FROM
DISCLOSURE AND MUST BE PROVIDED AT THE TIME OF SUBMISSION OF THE SUBJECT
INFORMATION.
REQUESTS FOR EXEMPTION OF THE ENTIRE CONTENTS OF A PROPOSAL/PROPOSAL FROM
DISCLOSURE HAVE GENERALLY NOT BEEN FOUND TO BE MERITORIOUS AND ARE
DISCOURAGED. KINDLY LIMIT ANY REQUESTS FOR EXEMPTION OF INFORMATION FROM
DISCLOSURE TO BONA FIDE TRADE SECRETS OR SPECIFIC INFORMATION, THE DISCLOSURE
OF WHICH WOULD CAUSE A SUBSTANTIAL INJURY TO THE COMPETITIVE POSITION OF YOUR
FIRM.
6.7
General Requirements
a. The Proposer agrees to adhere to all State and Federal laws and regulations in connection with
the contract.
b. The Proposer agrees to notify the Office of General Services of any changes in the legal status or
principal ownership of the firm, forty five (45) days in advance of said change.
c.
The Proposer agrees that in any contract resulting from this RFP it shall be completely
responsible for its work, including any damages or breakdowns caused by its failure to take
appropriate action.
d. The Proposer agrees that any contract resulting from this RFP may not be assigned, transferred,
conveyed or the work subcontracted without the prior written consent of the Commissioner of
General Services.
e. For reasons of safety and public policy, in any contract resulting from this RFP, the use of illegal
drugs and/or alcoholic beverages by the Contractor or its personnel shall not be permitted while
performing any phase of the work herein specified.
f.
For purposes of any contract resulting from this RFP, the State will not be liable for any expense
incurred by the Contractor for any parking fees or as a consequence of any traffic infraction or
parking violations attributable to employees of the Contractor.
g. The Commissioner‘s interpretation of specifications shall be final and binding upon the
Contractor.
h. The Commissioner of General Services will make no allowance or concession to the Proposer for
any alleged misunderstanding because of quantity, quality, character, location or other conditions.
i.
Should it appear that there is a real or apparent discrepancy between different sections of
specifications concerning the nature, quality or extent of work to be furnished, it shall be assumed
that the Proposer has based its proposal on the more expensive option. Final decision will rest
with the Commissioner of General Services.
j.
INSPECTION – For purposes of any contract resulting from this RFP, the quality of service is
subject to inspection and may be made at any reasonable time by the State of New York. Should
it be found that quality of services being performed is not satisfactory and that the requirements of
Page 45 of 54
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
the specifications are not being met, the Commissioner of the Office of General Services may
terminate the contract and employ another contractor to fulfill the requirements of the contract.
The existing Contractor shall be liable to the State of New York for costs incurred on account
thereof.
k.
STOP WORK ORDER - The Commissioner of General Services reserves the right to stop the
work covered by this RFP and any contract(s) resulting there from at any time that it is deemed
the successful proposer is unable or incapable of performing the work to the state‘s satisfaction.
In the event of such stopping, the Office of General Services shall have the right to arrange for
the completion of the work in such manner as it may deem advisable and if the cost thereof
exceeds the amount of the proposal, the Contractor shall be liable to the State of New York for
any such costs on account thereof. In the event that the Office of General Services issues a stop
work order for the work as provided herein, the Contractor shall have ten (10) working days to
respond thereto before any such stop work order shall become effective.
l.
It is the Contractor's responsibility to maintain the equipment and materials provided for the work
consistent with applicable safety and health codes.
m. The Office of General Services reserves the right to reject and bar from the facility any employee
hired by the Contractor.
6.8
Contract Terms
All provisions and requirements of, Appendix A Standard Clauses for New York State Contracts, which is
attached hereto and forms a part hereof, will be incorporated into any contract resulting from this
Solicitation, and will be binding upon the parties to such contract.
All provisions and requirements, which are attached hereto and form a part hereof, will be incorporated
into any contract resulting from this Solicitation, and will be binding upon the parties to such contract.
It is stipulated and agreed by the parties that the law of the State of New York shall solely and in all
respects govern with relation to any dispute, litigation, or interpretation arising out of or connected with
any contract resulting from this Solicitation.
Any contract resulting from this Solicitation shall not be deemed executed, valid or binding unless and
until approved in writing by the Attorney General and the Comptroller of the State of New York.
6.9
Procurement Rights
The State of New York reserves the right to:
a. Reject any and all proposals received in response to this RFP.
b. Disqualify a Proposer from receiving the award if the Proposer, or anyone in the Proposer's
employ, has previously failed to perform satisfactorily in connection with public bidding or
contracts.
c.
Waive or modify minor irregularities in proposals received, after prior notification to the Proposer.
d. Adjust any Proposer's expected costs of the bid price based on a determination of the evaluation
committee that the selection of the said Proposer will cause the State to incur additional costs.
e. Utilize any and all ideas submitted in the proposals received.
f.
Negotiate with Proposers responding to this RFP within the RFP requirements to serve the best
interests of the State.
g. The State may begin contract negotiations with another bidding Contractor(s) in order to serve
the best interests of the State of New York should the State of New York be unsuccessful in
negotiating a contract with the selected Contractor within 21 days of selection notification.
h. The State is not liable for any cost incurred by a Proposer in the preparation and production of a
proposal or for any work performed prior to the issuance of a contract.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
i.
Waive any non-material requirement not met by all Proposers.
j.
Not make an award from this RFP.
k.
If two or more offers are found to be substantially equivalent, the Commissioner of OGS, at his
sole discretion, will determine award.
l.
The State reserves the right to make multiple contract awards pursuant to the RFP.
m. OGS retains the right to have any service completed via separate competitive bid or other means,
as determined to be in the best interest of the State.
n. Seek clarifications of proposals.
o. Make an award under this RFP in whole or in part.
Please Note: The State is not liable for any cost incurred by a Proposer in the preparation and production
of a proposal or for any work performed prior to the issuance of a contract.
6.10 Extent of Services
OGS reserves the right to re-negotiate at its discretion, to reduce the amount of services provided under
any contract resulting from this solicitation. This reduction in services shall be effectuated by written
amendment to the contract and subject to approval by the Office of the State Comptroller.
6.11 Debriefings
Proposers will be accorded fair and equal treatment with respect to their opportunity for debriefing. Prior
to contract award, OGS shall, upon request, provide a debriefing which would be limited to review of that
proposer's bid or proposal. After contract award, OGS shall, upon request, provide a debriefing to any
bidder that responded to the solicitation, regarding the reason that the proposal or proposal submitted by
the unsuccessful bidder was not selected for a contract award. The post award debriefing should be
requested by the bidder within thirty days of contract approval as posted on the OSC website (web
address below).
http://wwe1.osc.state.ny.us/transparency/contracts/contractsearch.cfm
6.12 Termination
A) Termination
The Office of General Services may, upon thirty (30) days notice, terminate the contract resulting from
this RFP/IFB in the event of the awarded Bidder‘s failure to comply with any of the proposal‘s
requirements unless the awarded Bidder obtained a waiver of the requirement.
In addition, OGS may also terminate any contract resulting from this RFP/IFB upon ten (10) days written
notice if the Contractor makes any arrangement or assignment for the benefit of the creditors.
Furthermore, OGS shall have the right, in its sole discretion, at any time to terminate a contract resulting
from this RFP/IFB, or any unit portion thereof, with or without cause, by giving thirty (30) days written
notice of termination to the Contractor.
Any termination by OGS under this Section shall in no event constitute or be deemed a breach of any
contract resulting from this RFP/IFB and no liability shall be incurred by or arise against the Office of
General Services, its agents and employees therefore for lost profits or any other damages.
B.) Procurement Lobbying Termination
The Office of General Services reserves the right to terminate this Agreement in the event it is found that
the certification filed by the Contractor in accordance with New York State Finance Law §139-k was
intentionally false or intentionally incomplete. Upon such finding, the Office of General Services may
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
exercise its termination right by providing written notification to the Contractor in accordance with the
written notification terms of this Agreement.
6.13 NYS Standard Vendor Responsibility Questionnaire
OGS conducts a review of prospective contractors (―Bidders‖) to provide reasonable assurances that the
Bidder is responsive and responsible. A For-Profit Business Entity Questionnaire (hereinafter
―Questionnaire‖) is used for non-construction contracts and is designed to provide information to assess a
Bidder‘s responsibility to conduct business in New York based upon financial and organizational capacity,
legal authority, business integrity, and past performance history. By submitting a bid, Bidder agrees to
fully and accurately complete the Questionnaire. The Bidder acknowledges that the State‘s execution of
the Contract will be contingent upon the State‘s determination that the Bidder is responsible, and that the
State will be relying upon the Bidder‘s responses to the Questionnaire when making its responsibility
determination.
OGS recommends each Bidder file the required Questionnaire online via the New York State VendRep
System. To enroll in and use the VendRep System, please refer to the VendRep System Instructions and
User Support for Vendors available at the Office of the State Comptroller‘s (OSC) website,
http://www.osc.state.ny.us./vendrep/vendor_index.htm or to enroll, go directly to the VendRep System
online at https://portal.osc.state.ny.us.
OSC provides direct support for the VendRep System through user assistance, documents, online help,
and a help desk. The OSC Help Desk contact information is located at
http://www.osc.state.ny.us/portal/contactbuss.htm. Bidders opting to complete the paper questionnaire
can access this form and associated definitions via the OSC website at:
http://www.osc.state.ny.us/vendrep/forms_vendor.htm.
In order to assist the State in determining the responsibility of the Bidder prior to Contract Award, the
Bidder must complete and certify (or recertify) the Questionnaire no more than six (6) months prior to the
bid due date. A Bidder‘s Questionnaire cannot be viewed by OGS until the Bidder has certified the
Questionnaire. It is recommended that all Bidders become familiar with all of the requirements of the
Questionnaire in advance of the bid opening to provide sufficient time to complete the Questionnaire.
The Bidder agrees that if it is awarded a Contract the following shall apply:
The Contractor shall at all times during the Contract term remain responsible. The Contractor agrees, if
requested by the Commissioner of OGS or her designee, to present evidence of its continuing legal
authority to do business in New York State, integrity, experience, ability, prior performance, and
organizational and financial capacity.
The Commissioner of OGS or her designee, in his or her sole discretion, reserves the right to suspend
any or all activities under this Contract, at any time, when he or she discovers information that calls into
question the responsibility of the Contractor. In the event of such suspension, the Contractor will be given
written notice outlining the particulars of such suspension. Upon issuance of such notice, the Contractor
must comply with the terms of the suspension order. Contract activity may resume at such time as the
Commissioner of OGS or her designee issues a written notice authorizing a resumption of performance
under the Contract.
Upon written notice to the Contractor, and a reasonable opportunity to be heard with appropriate OGS
officials or staff, the Contract may be terminated by the Commissioner of OGS or her designee at the
Contractor‘s expense where the Contractor is determined by the Commissioner of OGS or her designee
to be non-responsible. In such event, the Commissioner of OGS or her designee may complete the
contractual requirements in any manner he or she may deem advisable and pursue available legal or
equitable remedies for breach.
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
In no case shall such termination of the Contract by the State be deemed a breach thereof, nor shall the
State be liable for any damages for lost profits or otherwise, which may be sustained by the Contractor as
a result of such termination.
6.14 Ethics Compliance
All proposers/contractors and their employees must comply with the requirements of §§73 and 74 of the
Public Officers Law, other state codes, rules, regulations, and executive orders establishing ethical
standards for the conduct of business with New York State. In signing the Contract, the Contractor
certifies full compliance with those provisions for any present or future dealings, transactions, sales,
contracts, services, offers, relations, etc., involving New York State and/or its employees. Failure to
comply with those provisions may result in disqualification from the bidding process, termination of
contract, and/or other civil or criminal proceedings as required by law.
6.15 Indemnification
The Contractor shall assume all risks of liability for its performance, or that of any of its officers,
employees, subcontractors or agents, of any contract resulting from this Solicitation and shall be solely
responsible and liable for all liabilities, losses, damages, costs or expenses, including attorney's fees,
arising from any claim, action or proceeding relating to or in any way connected with the performance of
this Agreement and covenants and agrees to indemnify and hold harmless the State of New York, its
agents, officers and employees, from any and all claims, suits, causes of action and losses of whatever
kind and nature, arising out of or in connection with its performance of any contract resulting from this
Solicitation, including negligence, active or passive or improper conduct of the Contractor, its officers,
agents, subcontractors or employees, or the failure by the Contractor, its officers, agents, subcontractors
or employees to perform any obligations or commitments to the State or third parties arising out of or
resulting from any contract resulting from this Solicitation. Such indemnity shall not be limited to the
insurance coverage herein prescribed.
6.16 Appendices and Exhibits
The Proposer‘s attention is directed to the appendices and exhibit documents attached hereto and hereby
incorporated by reference and made part hereto as fully as if it were set forth at length herein. They are
part of this solicitation and will be part of the subsequent contract. The proposer is responsible for
adhering to all requirements of the appendices and exhibits.
6.17 Force Majeure
Neither party hereto will be liable for losses, defaults, or damages under any contract resulting from this
solicitation which result from delays in performing, or inability to perform, all or any of the obligations or
responsibilities imposed upon it pursuant to the terms and conditions of this solicitation, due to or
because of acts of God, the public enemy, acts of government, earthquakes, floods, strikes, civil strife,
fire or any other cause beyond the reasonable control of the party that was so delayed in performing or so
unable to perform provided that such party was not negligent and shall have used reasonable efforts to
avoid and overcome such cause. Such party will resume full performance of such obligations and
responsibilities promptly upon removal of any such cause.
6.18 Iran Divestment Act
By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded
hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the ―Entities Determined To Be
Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012‖ list
(―Prohibited Entities List‖) posted on the OGS website at:
http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such
Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it
must provide the same certification at the time the Contract is renewed or extended.
During the term of the Contract, should OGS receive information that a person (as defined in State
Finance Law §165-a) is in violation of the above-referenced certifications, OGS will review such
information and offer the person an opportunity to respond. If the person fails to demonstrate that it has
ceased its engagement in the investment activity which is in violation of the Act within 90 days after the
determination of such violation, then OGS shall take such action as may be appropriate and provided for
by law, rule, or contract, including, but not limited to, seeking compliance, recovering damages, or
declaring the Contractor in default.
OGS reserves the right to reject any bid, request for assignment, renewal or extension for an entity that
appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract,
and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on
the Prohibited Entities list after contract award.
6.19 Encouraging Use of NYS Businesses in Contract Performance
New York State businesses have a substantial presence in State contracts and strongly contribute to the
economies of the state and the nation. In recognition of their economic activity and leadership in doing
business in New York State, bidders/proposers for this contract for commodities, services or technology
are strongly encouraged and expected to consider New York State businesses in the fulfillment of the
requirements of the contract. Such partnering may be as subcontractors, suppliers, protégés or other
supporting roles.
Bidders/proposers need to be aware that all authorized users of this contract will be strongly encouraged,
to the maximum extent practical and consistent with legal requirements, to use responsible and
responsive New York State businesses in purchasing commodities that are of equal quality and
functionality and in utilizing services and technology. Furthermore, bidders/proposers are reminded that
they must continue to utilize small, minority and women-owned businesses, consistent with current State
law.
Utilizing New York State businesses in State contracts will help create more private sector jobs, rebuild
New York‘s infrastructure, and maximize economic activity to the mutual benefit of the contractor and its
New York State business partners. New York State businesses will promote the contractor‘s optimal
performance under the contract, thereby fully benefiting the public sector programs that are supported by
associated procurements.
Public procurements can drive and improve the State‘s economic engine through promotion of the use of
New York businesses by its contractors. The State therefore expects bidders/proposers to provide
maximum assistance to New York businesses in their use of the contract. The potential participation by
all kinds of New York businesses will deliver great value to the State and its taxpayers.
Page 50 of 54
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Exhibit A
Background Check
Page 51 of 54
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
BACKGROUND CHECKS
Requirements
Requirements of this clause apply to the successful bidder (Contractor) of the contract who will be
performing on-site work for OGS under the contract resulting from this solicitation. The cost to the
Contractor for performing requirements of this section, shall be included in the bidder‘s response to
this solicitation.
Definitions
For purposes of this clause, the following definitions apply:
(1) On-Site: ``On-site'' refers to any State-owned or leased space open to the public or at which
State business operations are conducted.
(2) Suitability: ``Suitability'' refers to identifiable character traits and past conduct which are
reasonably sufficient to indicate whether a given individual is likely or not likely to be able to
perform the requirements of a contract at OGS on-site locations without undue risk to the
interests of the State.
(3) Suitability determination: A ``suitability determination'' is a determination that there are
reasonable grounds to believe that an individual will likely be able to perform the contract
requirements on-site without undue risk to the interests of the State.
Applicability
(1) Contractors shall perform background checks and make suitability determinations on contractor
employees before the individual employees can perform on-site contract services for the Office
of General Services.
(2) Contractor shall maintain a continuous list of background checks and suitability determinations
noted above, and shall provide this list to the Facility Manager prior to the contract
commencement date. The list shall be updated and resubmitted to the Facility Manager as
changes occur, continually keeping the Facility Manager updated.
(3)
The Commissioner of General Services, or his designee (the ―Commissioner‖), on a case-bycase basis, may, either temporarily or permanently, waive the requirements of this clause, in
whole or in part, if they determine in writing that background checks and suitability
determinations are not necessary at a specific location, or for a specific individual, in order to
protect the State's interests.
Background Check
(1) The Contractor is responsible, at its own expense, for completing background checks and
making suitability determinations on its employees prior to the employee beginning on-site
work. Compliance with the requirement for performing a background check and making a
suitability determination shall not be construed as providing a contractor employee clearance to
secured areas. Contractors are required to maintain records of background checks and
suitability determinations for the term of the contract, and to make them available to the State
when requested.
(2) At a minimum, the background check and suitability determination must include an evaluation
of:
(i)
Verification that the individual is not listed on a national watched person database. The
following
link
has
information
about
a
data
available.
http://www.treas.gov/offices/enforcement/ofac/sdn/index.html. The following link has a
PDF file of a list of SPECIALLY DESIGNATED NATIONALS AND BLOCKED PERSONS
http://www.treas.gov/offices/ enforcement/ofac/sdn/t11sdn.pdf;
(ii)
Criminal History checks (using a national database that contains criminal histories and
supplement this search by checks of NYS Office of Court Administration and comparable
searches of states where the person has lived, worked or attended school during the past
5 years) Or by obtaining the record of convictions from NYSOCA directly and from their
equivalents from other states where the person might have lived, worked or attended
school during the last 5 years;
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New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
(iii)
(iv)
(v)
(vi)
DMV driving records;
Social Security Number trace;
Verification of U.S. citizenship or legal resident status; and
Residence (past 3 years) (should be requested on employment application to compare
against data from DMV license and other searches for verification);
Background Check Guidelines
(1) In making a suitability determination, the contractor shall consider the following factors and
evaluate them against the work to be performed, the performance location, and the degree of
risk to the State:
(i)
Any loyalty or terrorism issue;
(ii)
Patterns of conduct (e.g., alcoholism/drug addiction, financial irresponsibility/major
liabilities, dishonesty, unemployability for negligence or misconduct, criminal conduct);
(iii) Dishonorable military discharge;
(iv) Felony and misdemeanor offenses;
(v)
Drug manufacturing/trafficking/sale;
(vi) Major honesty issue (e.g., extortion, armed robbery, embezzlement, perjury);
(vii) Criminal sexual misconduct;
(viii) Serious violent behavior (e.g., rape, aggravated assault, arson, child abuse,
manslaughter);
(ix) Illegal use of firearms/explosives; and
(x)
Employment related misconduct involving dishonesty, criminal or violent behavior.
(2)
The contractor shall evaluate any adverse information about an individual by considering the
following factors before making a suitability determination:
(i)
The nature, extent and seriousness of the conduct;
(ii)
The circumstances surrounding the conduct;
(iii) The frequency and recency of the conduct;
(iv) The individual's age and maturity at the time of the conduct;
(v)
The presence or absence of rehabilitation and other pertinent behavior changes;
(vi) The potential for pressure, coercion, exploitation, or duress;
(vii) The likelihood of continuation of the conduct.
(viii) How, and if, the conduct bears upon potential job responsibilities; and
(ix) The employee‘s employment history before and after the conduct.
Each suitability determination should be documented in a narrative. If negative items
are mitigated by subsequent passage of time or completion of substance abuse
programs this rationale should be included in the narrative. A negative suitability
determination must be supported by a finding that the adverse information has a direct
bearing on the potential job duties or that it is deemed sufficiently serious to bar the
employee from a State site.
Employee Removal.
Whenever a contractor becomes aware that any employee working at an on-site location under an
OGS contract becomes an unacceptable risk to the State; the contractor shall immediately remove
that employee from the site, notify the Commissioner that such a removal has taken place, and
replace them with a qualified substitute. If the approval of the Commissioner was initially required for
the removed employee, Commissioner approval is required for the replacement employee.
Commissioner Notification
Prior to commencement of on-site contract performance, the contractor shall notify the Commissioner
that the background checks and suitability determinations required by this clause have been
completed for affected individuals.
Page 53 of 54
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Exhibit B
Itemized Building Services
Building System Controls
Custodial
Emergency Generator
Elevator
Fire Alarm
HVAC
Integrated Pest Management
Perimeter Access Control
(Visitor Access, Employee Access, CCTV, Intrusion Sensors)
Refuse/Recycling
Window Cleaning
Grounds
Snow Management
(Including Off-Site Hauling)
Page 54 of 54
Exhibit B-1
This exhibit includes maintenance and repairs of the following building Systems:






Building System Controls
Emergency Generator
Fire Alarm
HVAC
Perimeter Access Control
Window Cleaning – Equipment Maintenance and Repairs
Table of Contents
1.0
Overview
1.01
Background
1.02
Sub-Contracted Services
1.03
Examination of Existing Building and Contract Documents
1.04
Definitions of Terms
1.05
Security Procedures
2.0
Equipment to be Maintained
2.01
General Requirements
2.02
List of Building Assets & Equipment
3.0
Statement of Work
3.01
General
3.02
Scope
3.03
Work Scheduling
3.04
Overtime
3.05
Equipment, Wiring, and Circuit Changes
3.06
Callback Service
3.07
Minimum Preventative Maintenance Requirements
3.08
Reporting Requirements
3.09
Safety Inspections and Tests
3.10
Maintenance Services
3.11
Spare Parts
3.12
Housekeeping
3.13
Contractor Close Out Inspection (If Required)
1
Building Systems Maintenance and Repairs
1.0
Overview
1.01
Background
OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year
contractual agreement, to provide full service professional building and grounds operation, maintenance,
and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the
charts below.
LOT 1
Facility Name
Address
City
Zip
Code
Gross
Building Area
(Sq ft)
Total
Rentable Area
(Sq ft)
44 Holland Ave
44 Holland Ave.
Albany
12229
286,399
279,772
50 Wolf Road
50 Wolf Road
Colonie
12205
390,760
374,030
625 Broadway
625 Broadway
Albany
12233
469,109
413,577
Ten Eyck
40 North Pearl St.
Albany
12242
341,992
289,747
Facility Name
Address
City
Zip
Code
Gross
Building Area
(Sq ft)
Total
Rentable Area
(Sq ft)
328 State Street
328 State Street
Schenectady
12305
116,566
110,874
Hampton Plaza
38-40 State St.
Albany
12207
102,095
80,142
LOT 2
1.02
Sub-Contracted Services
The Building System Controls, Emergency Generator, Fire Alarm, HVAC, Perimeter Access Control, and
Window Cleaning – Equipment Maintenance and Repairs. Contractor will contract directly with the IFM
Contractor as a Sub-Contractor. Bids contained herein shall be used to value services and ultimately for
payment purposes. Known equipment associated with this service is listed in Exhibit B-7 – Building Asset
and Equipment Inventory.
1.03
Examination of Existing Building and Contract Documents
Prior to entering into contract, Contractor is under an affirmative duty to inform itself by personal
examination of the specifications and location of the proposed work and by such other means as it may
select, of the character, quality, and extent of the work to be performed and the conditions under which
the contract is to be executed. No pleas of ignorance of conditions that may be encountered or of any other
matter concerning the work to be performed in the execution of the work will be accepted by the OGS as an
excuse for any failure or omission on the part of the contractor to fulfill every detail of all the requirements of
the documents governing the work. Contractor will not be allowed any extra compensation by reason of any
matter or thing concerning which such contractor might have fully informed itself prior to bidding.
1.04
Definition of Terms
References herein this solicitation or in Appendices and Exhibits hereto to;
1. “State” referred to herein this exhibit shall be understood to mean the State of New York, the New
York State Office of General Services, New York State Office of the Fire Prevention and Control,
or the State of New York Office of the State Comptroller.
2. OGS” referred to herein this exhibit shall be understood to mean the New York State Office of
General Service’s Commissioner or his/her designated representative.
2
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder
who is awarded a contract by the State of New York resulting from this solicitation whereby the
State is seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM
Contractor’s representative.
5. “Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.05
Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0
Equipment to Be Maintained
2.01
General Requirements
The Contractor shall be responsible for all components not specifically listed that are supplemental to and
a part of the operation of the overall system(s). Prospective Contractors shall personally verify all
equipment listed prior to bidding.
2.02
List of Building Assets & Equipment
Exhibit 13 – Building Asset & Equipment Inventory located in this solicitation document, is a listing of all
known major systems, system components, and equipment. This list is provided for bidder’s information
only to assist bidder in scoping and pricing their work. It is understood that the list is neither all inclusive
nor completely accurate.
3.0
Statement of Work
3.01
General
Contractor’s bid shall include complete maintenance and minor repairs, in every respect. Details of
service not explicitly stated in this document but necessarily attendant thereto, is deemed understood by
the Contractor and included herein. The Contractor shall furnish all labor, material and equipment
necessary to perform maintenance and repair services in accordance with the manufacturer’s written
recommendations, latest applicable adopted editions, including supplements, of applicable codes,
standards, etc.
All work under this contract shall be performed by skilled, competent, technicians directly employed
and/or supervised by the Contractor. All technicians shall have a minimum of three years of experience.
Sufficient personnel shall be assigned to complete maintenance in a timely manner. Within thirty (30)
calendar days after award of this solicitation document, the Contractor shall furnish the Facility Manager a
detailed schedule indicating how and when the Contractor plans to accomplish all required premaintenance repairs (if applicable) and/or unless the Facility Manager specifies sooner, the Contractor
shall furnish a detailed schedule of the preventative maintenance for the first contract year. During the
term of the contract, annual updates to the detailed schedule (if applicable) shall be provided to the
Facility Manager by the Contractor. Cost for pre-maintenance repairs shall be included in the
Contractor’s original bid.
Contractor is completely responsible for their work, including any damages or breakdowns caused by the
failure to take appropriate action.
3.02
Scope
The Contractor shall furnish all material, labor, supervision, tools, supplies and equipment necessary to
provide full maintenance services, including all inspections, adjustments, tests, parts replacement, and
repairs necessary to keep the system(s) as originally specified by the equipment manufacturer or most
3
recent upgrade specifications. All material and equipment furnished shall be new and in excellent
working condition. All maintenance, adjustments, and repairs shall be in compliance with the equipment
manufacturer’s written recommendations latest applicable adopted editions, including supplements, of
applicable codes, standards, etc.
The Contractor shall give immediate notice to the Facility Manager of any apparent damage to the
equipment. The Contractor shall notify the Facility Manager, verbally on the day of discovery, and shall
follow-up in writing no later than three (3) days thereof, informing of the existence or development of any
defects in, or repairs required to, the equipment which the Contractor does not consider to be its
responsibility under the terms of the contract. Failure to do so will render the Contractor responsible for
those repairs at no additional cost to the Facility Manager. The Contractor shall furnish the Facility
Manager with a written estimate of the cost to correct the defects or make the required repairs. The
Contractor’s estimate shall be itemized into labor and material costs. The OGS/Facility Manager reserves
the right to make final decision concerning the responsibility for such corrections or repairs. In those
instances when the OGS/Facility Manager determines that the OGS/Facility Manager is responsible for
such corrections or repairs, the OGS may enter into negotiations with the Contractor to affect the repairs.
If the OGS, the Facility Manager, and Contractor reach agreement over the price and conduct of the
repair, the OGS will issue an Authorization Letter that will fund the repair and serve as the Contractor’s
notice to proceed. However, the OGS/Facility Manager reserves the right to solicit offers from, and have
corrections or repairs made by, other sources.
3.03
Work Scheduling
The Contractor shall instruct his/her personnel that anytime work is to be performed under this contract,
that they shall coordinate all activities with the Facility Manager prior to arriving at the Facility, to ensure
the equipment is available and access to the Facility can be granted. Also, when arriving at the Facility,
all Contract personnel shall report to the Facility Manager in such a manner as pre-determined by the
Facility Manager, and when exiting the facility, Contractor shall again notify the Facility Manager.
3.04
Overtime
During the term of the contract, the Facility Manager may authorize the Contractor to use overtime in
order to expedite major repairs. This authorization will be granted only in those instances where the
Facility Manager has made a determination that such action is in the overall best interest of the State.
When this authority is granted, the Contractor shall pay its employees at a minimum, the overtime-hourly
rate required by the New York State prevailing wage rate schedules or applicable Living Wage rate, and
the State will reimburse Contractor for the difference between the regular hourly rate and the overtimehourly rate.
3.05
Equipment, Wiring, and Circuit Changes
The Contractor shall not make changes or alterations to the existing mechanical equipment, circuits,
circuit wiring, or sequencing, and may not alter the original circuit or wiring design of the system(s) unless
authorized in writing by the Facility Manager. The Contractor shall submit any such proposed change to
the Facility Manager for approval, and shall include complete legible drawings and wiring diagrams, as
well as a complete description of the proposed change. Prior to submitting the proposed change, the
Contractor shall, at its own cost and expense, obtain comments from the original equipment manufacturer
concerning the overall effect of such changes on the system. If changes are made, the Contractor shall
provide the Facility Manager with three exact copies of as-built drawings of the modifications including a
complete description of the changes.
3.06
Callback Service
The Contractor shall provide 24-hour-a-day, 7 days-a-week, callback service, as part of the monthly
maintenance fee and at no added cost to the Facility Manager. The Contractor may only bill for callback
service if the work performed is not the responsibility of the Contractor (e.g. repairs for vandalism, fire,
acts of God, negligence by the State, or other unusual circumstances). In the event of callback service, a
technician will report to the site of the call when requested by the Facility Manager or those persons
designated by the OGS, within one (1) hour after receipt of request.
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For each service call, the Contractor shall provide to the Facility Manager, a copy of the work ticket(s)
along with supporting documentation that contains the following minimum information:
(a) Name and address of the Contractor
(b) Name of the Contractor’s employee in charge of the work
(c) Name of the Contractor’s employee(s) performing the work.
(d) Date(s) work performed and work hours expended.
(e) Brief description of work performed/corrective action including equipment identification.
(f) Signature and name of the Contractor’s employee authorized to sign for the Contractor and attest
to the necessity and completeness of the work, and the accuracy of the invoice.
The format and medium (hard copy or electronic) of such work ticket and supporting documentation
must be approved by the Facility Manager in advance of the first submittal.
In the event of emergency callbacks during other than normal working hours necessitating the payment
by the Contractor of premium or overtime wages, the Contractor shall pay its employees at a minimum,
the overtime-hourly rate required by the New York State prevailing wage rate schedules or applicable
Living Wage Rate, and the Facility Manager, upon receipt of properly documented bills, will certify for
payment the actual amount for the premium portion of the wages. This emergency callback service is
limited to health and safety type service. The Facility Manager will provide the Contractor with a list of
individuals who are authorized to call for emergency services. This list will be updated as required. The
Contractor shall provide the Facility Manager the names and telephone numbers (home, cellular, and
office) of the persons to be contacted for emergency services.
3.07
Minimum Preventive Maintenance Requirements
1. The Contractor shall perform the necessary preventive maintenance required for safe and reliable
operation, as specified by the manufacturer and applicable codes, rules and/or regulations. The
preventive maintenance shall be performed timely and scheduled according to timeframes set by
the manufacture’s recommendations. If specific equipment covered by this contract requires
additional preventive maintenance, the Contractor shall perform the required preventive
maintenance without additional cost to the Facility Manager. Preventive Maintenance is defined
as regularly scheduled work on the system/equipment that the Contractor shall complete, to
accomplish the following:
(a) Ensure their safe, reliable, and continued operations,
(b) Prevent breakdowns due to worn part(s),
(c) Maintain system/equipment above the point where deterioration begins.
2. Acceptable performance will be based on the following criteria:
(a) Completion of the scheduled preventative maintenance as specified by the manufacture’s
recommendations and applicable codes, rules and/or regulations,
(b) Completion of work check charts for each system/equipment components,
(c) All work required as a result of maintenance deficiencies noted as a result of State
testing/inspections shall be complete within 30 working days of testing/inspection date.
Within 3 working days of said test/inspection, Contractor shall provide the Facility Manager a
schedule which includes but is not limited to; outlining the required scope of work and start
and completion dates for the work.
(d) A level or decreasing trend in service calls/trouble calls. An increased frequency in service
calls/trouble calls is not considered acceptable performance unless they occur by no fault of
the Contractor such as acts of god or vandalism. A service call/trouble call is defined as a
report of a malfunction made by the Facility Manager or designee and the Contractor’s
subsequent response to, and correction of, the problem. In addition, performance shall be
5
unacceptable if the Contractor fails to repair or correct deficiencies reported to the Contractor
and for which the Contractor is responsible.
3. Prior to removing the system/equipment from service, the technician shall coordinate the removal
with the Facility Manager.
4. The system/equipment put out of service shall be pre-approved by the Facility Manager. The
time of day and the expected duration that the system/equipment can be shut down for routine
maintenance shall be scheduled with the Facility Manager to minimize the disruption caused by
the shutdown.
3.08
Reporting Requirements
1. Maintenance Control Plan (MCP): Within fourteen (14) calendar days of contract award of this
solicitation, the Contractor shall prepare and submit an approvable Maintenance Control Plan,
supported by written manufacturer’s documentation and applicable codes, rules and/or
regulations, to the Facility Manager for review and approval. The approved MCP shall include but
not be limited to the following;
(a) The Contractor’s approved MCP must include the number of preventative maintenance hours
(including minor repairs) per month,
(b) The MCP must reflect the 12-month contract year cycle, beginning upon contract award,
(c) The MCP must articulate all required work in such a format that the Facility Manager and/or
any lay person (a non-industry expert) can understand the required tasks and be able to
monitor whether or not the required tasks are being performed at the required intervals and to
the required specifications.
2. Building Logs: The Contractor’s technicians, helpers and their associated personnel shall sign
the building logs in accordance with the Facility Manager’s procedures and guidelines. Failure to
sign in/out, whether intentional or not, may be understood to mean that services were not
performed.
3. Building System/Equipment Records: Contractor shall keep and maintain a hard copy service
record for each system showing all preventative maintenance, repairs and all callback service
performed. The service record(s) shall be kept with the Facility Manager and shall indicate;
(a) Site location,
(b) Date and time (in work hours) required to perform the work,
(c) List all repairs and replacements performed.
The service record format and information provided shall be pre-approved by the Facility
Manager.
4. Monthly Report(s): Contractor will submit to the Facility Manager an electronic report whose
format has been previously approved by the Facility Manager, once per month, for each building
system which outlines the following;
(a) Site location,
(b) Date and time (in work hours) required to perform the work including arrival and departure
times,
(c) Type of work performed (preventative maintenance, repair, callback service, other),
(d) Description of work performed,
(e) In the case of callback service; provide a description of the callback and corrective action
taken,
(f) List of all materials used,
6
(g) List of all work scheduled to be performed, but that was not completed during the specified
time frame.
The monthly report format and information provided shall be pre-approved by the Facility Manager. In
addition, upon request the Contractor shall provide for review, written manufacturer recommendations for
preventive maintenance and the latest adopted editions of applicable codes, rules and/or regulations.
3.09
Safety Inspections and Tests
The Contractor shall perform all safety inspections and test that are required by applicable codes, rules
and/or regulations. The results shall be submitted monthly to the Facility Manager along with the
Preventative Maintenance Schedule (PMS) reports.
The Contractor shall provide all needed equipment to perform the tests at no additional cost to the Facility
Manager. The Contractor shall provide an adequate quantity of qualified technicians familiar with the
equipment to perform tests at no additional cost to the Facility Manager. The Contractor shall furnish test
and condition reports after each test. After tests have been performed, all affected systems, etc. shall be
checked and adjusted as required to meet manufacturer’s recommendations. Systems shall not be
placed in service until all tests, checks and adjustments are completed and the system(s) are in
proper working condition. The Contractor will not be held responsible for any damage to the building
and equipment caused by these tests, unless such damage is a result of negligence by the Contractor.
Failure to follow correct procedures to prevent damages and failure to perform pretest examination shall
be considered negligence by the Contractor.
3.10
Maintenance Services
Except for callback service, the Contractor shall perform all work during regular work hours of regular
working days or as approved by the Facility Manager. The time of day each system is to be shut down
for routine maintenance will be scheduled with the Facility Manager to minimize disruption. The
Contractor shall record, in a log maintained by the Facility Manager, the actual arrival and departure times
each day they are in the building. The Facility Manager will maintain a list of any non-emergency
maintenance items and provide this list to the Contractor for corrective action.
3.11
Spare Parts
The Contractor shall provide all replacement parts of every description. All replacement parts shall be
new as specified by the original manufacturer or new after-market parts that are accepted by the industry
as equal or better. In any instance where replacement parts specified by the original equipment
manufacturer or after-market part of equal or better quality are no longer available, an “equal” item may
be acceptable, provided advance written approval of an item is obtained from the Facility Manager. The
Contractor shall evaluate each specific installation to determine the spare parts inventory needed to be
maintained on site in order to prevent downtime for spare parts procurement. The Contractor shall have
and maintain on hand locally, a supply of spare parts sufficient for the full maintenance and expedient
emergency repairs. Extenuating circumstances shall be documented by at least two vendors for
unavailability of parts. At the Facility, the Contractor shall provide sufficient metal storage cabinet space
for spare parts storage and metal containers for storage of waste and other flammable materials. An
adequate supply of tools to make repairs without any undue delay shall also be maintained. The
Contractor shall provide a lock to keep the contents of the metal storage cabinet secure and a key for the
lock shall be provided to the Facility Manager.
3.12
Housekeeping
1. The Contractor’s work site will be kept free of dust, dirt, grease, oil, and foreign debris to the
extent possible as to not pose a safety or operational hazard.
2. The Contractor shall keep all Material Safety Data Sheets (MSDS) on file with the Facility
Manager, or designee, for all commonly used products and shall provide the 1-800 telephone
numbers for all products.
7
3. The Contractor will use reasonable care to minimize the generation of waste, and will properly
dispose of all waste it does generate. The Contractor must follow environmentally safe practices
when disposing of any waste.
4. The Contractor will use reasonable care to minimize risk its work poses to the environment, the
customers, the general public and the contract employees.
5. The Contractor shall immediately notify the Facility Manager in writing of any indication of
underground oil seepage which may be attributed to Contractor’s work.
3.13
Contractor Close-Out Inspection (If Required)
Sixty (60) days prior to the expiration of the contract, the Contractor and the Facility Manager, or
designee, will make a complete examination of the building system/equipment covered under the
contract. The Contractor shall coordinate and schedule the examination with the Facility Manager. The
Facility Manager shall determine if such an examination is warranted. The Facility Manager or designee
will prepare an Existing Deficiency Report listing all deficiencies noted during the examination. The
Contractor shall correct all deficiencies, as required by this contract, prior to the expiration of the.
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*****
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Exhibit B-2
Custodial Services
Table of Contents
1.0
Overview
1.01
Background
1.02
Custodial Services
1.03
Definition of Terms
1.04
Security Procedures
2.0
Statement of Work
2.01
Scope of Work
2.02
Equipment Maintenance and Supply Inventory
2.03
Performance Standards
2.04
Sustainable Cleaning Requirements
2.05
Material Safety Data Sheets
2.06
Evaluation and Rating of the Custodial Program Inspection
2.07
Minimum Hours and Liquidated Damages
2.08
OGS Standard & Building Specific Cleaning Requirements
10
Custodial Services
1.0
Overview
1.01
Background
OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year
contractual agreement, to provide full service professional building and grounds operation, maintenance,
and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the
charts below.
The building “Total Rentable Area”, “Total Cleanable Area”, “Net Rentable Occupied Area”, and “Net Area
To Be Cleaned” is listed in the chart below. The price bid herein shall be representative of a fully
occupied Building or Total Building Rentable Area. Bidder recognizes that during the contract term,
Building occupancy rates may vary and as a result, the monthly payments may vary proportionally to Net
Rentable Occupied Area. As applicable, based upon present Net Rentable Occupied Area, the following
formula shall be used to reduce the monthly bid prices for payment purposes;
Monthly Reduction = Total Building Rentable Area - Net Rentable Occupied Area x 100
Total Building Rentable Area
LOT 1
Location / Building
Total Building
Rentable
Area (sf)
Total
Cleanable
Area (sf)
Net Rentable
Occupied
Area (sf)
Net Area
To Be
Cleaned (sf)
44 Holland Avenue, Albany
279,772
249,369
279,772
249,369
50 Wolf Road, Colonie
374,030
349,177
324,030
319,900
625 Broadway, Albany
413,577
383,762
413,577
383,762
40 North Pearl Street
(Ten Eyck SOB), Albany
289,747
256,267
289,267
256,267
LOT 2
Location / Building
38-40 State Street
(Hampton Plaza), Albany
328 State Street, Schenectady
1.02
Total Building
Rentable
Area (sf)
Total
Cleanable
Area (sf)
Net Rentable
Occupied
Area (sf)
Net Area
To Be
Cleaned (sf)
80,142
74,287
80,142
74,287
110,874
111,700
110,874
111,700
Custodial Services
The Custodial Contractor will contract directly with the IFM Contractor as a Sub-Contractor. Bids
contained herein shall be used to value services and ultimately for payment purposes. Known equipment
associated with this service is listed in Exhibit B-7 – Building Asset and Equipment Inventory.
Note To Bidder: Custodial services for the Ten Eyck Building only, is contracted directly between the
OGS and the New York State Industry’s for the Disabled (NYSID). IFM Contactor will manage the
services and performance thereof, will review payment requisitions, and will make payment
recommendations to the OGS. Payments will be made directly through the OGS and will not be part of
the IFM Contractor’s operating budget.
11
1.03
Definition of Terms
References herein this solicitation or in Appendices and Exhibits hereto to;
1. “State” referred to herein this exhibit shall be understood to mean the State of New York, the New
York State Office of General Services, New York State Office of the Fire Prevention and Control,
or the State of New York Office of the State Comptroller.
2. OGS” referred to herein this exhibit shall be understood to mean the New York State Office of
General Service’s Commissioner or his/her designated representative.
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder
who is awarded a contract by the State of New York resulting from this solicitation whereby the
State is seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM
Contractor’s representative.
5. “Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.04
Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0
Statement of Work for Custodial Services
Typical of New York State Office of General Services, Office Buildings:
The Contractor shall provide (furnish and install) all labor, materials (except as noted herein), supplies,
and equipment consistent with applicable health and safety codes, rules, and regulations necessary for
the performance of all custodial work associated with this contract including but not limited to: all restroom
and other incidental supplies such as; toilet paper, paper towels, sanitary napkins insuring that vending
machines are fully stocked each day, receptacle plastic trash liners, hand soap/sanitizers for all
dispensers, gondolas and/or trash receptacles for transporting trash. In addition, the interior and exterior
of all equipment/trash receptacles shall be cleaned daily. Details of service not explicitly stated in these
specifications, but necessarily attendant thereto are deemed to be understood by the Contractor and
included herein.
The total net area to be cleaned for each of the following buildings is listed in the chart(s) above:
2.01
Scope of Work:
The contract consists of the categories of work as described below:
1) Schedule A - Daytime cleaning; Custodial services performed during normal building
operating hours,
2) Schedule A - Nighttime cleaning; Custodial services performed after normal building
operating hours.
3) On-Call Services,
4) Snow Control Requirements,
5) Emergency cleaning services and,
Schedule A – Daytime Cleaning:
Contractor shall provide custodial services as depicted in Schedule A – OGS Standard Custodial
Requirements during the facility normal business operating hours. Contractor must designate a
supervisor that will be available at all times during this period. Although nearly all of Schedule A
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work is expected to be performed during normal business operating hours, the OGS recognizes
that it may be more prudent or due to extenuating circumstances, to perform some elements of
the Schedule A work after normal business operating hours. These elements of work shall be
pre-approved by the Facility Manager and shall be considered Schedule A - Nighttime Cleaning
services.
Schedule A - Nighttime Cleaning:
Refer to Schedule A – Daytime Cleaning above. In the event areas are required to be cleaned
during a night shift, Contractor must designate a supervisor that will be available at all times
during this period. Also, Contractor shall ensure all doors utilized during the course of the work
have been secured before vacating the building each work night. Contractor shall ensure that
lights are switched off in each area of the building as the work is completed.
On-Call Services:
The Contractor must designate at least one custodial staff person who will respond when requested
to the Facility Manager during normal facility operating hours to provide a variety of custodial
services. The individual(s) must be Resident on site, must carry a pager and or cell phone or Nextel
phone provided at the contractor's expense and must report to the Facility Manager for emergency
situations or calls within fifteen (15) minutes of being called. These individuals will take direction from
the Facility Manager as needed. The duties shall include, but not be limited to:
1) Cleaning up spills, accidents, etc.,
2) Replacing tissue and paper products as needed,
3) Spot cleaning; glass, floors, and entrance ways,
4) Possibly shoveling snow and other tasks as daily operations require,
5) Deliver and retrieve gondolas for rubbish / recycle as needed,
6) Empty trash,
7) Ensure all nighttime cleaning was performed correctly and correct deficiencies.
Snow Control Requirements:
Contractor shall provide snow and ice removal services at building entrances keeping the
walkways clear from the building entrance to the sidewalk. Specific areas shall be as directed by
the Facility Manager. These services shall be provided as needed during normal business
operating hours and all such areas shall be cleared prior to the opening of the next business day.
Contractor shall provide all labor, tools (shovels, etc.) and equipment (snow blower, etc.) as
needed. Snow/Ice melting materials such as; salt, calcium/potassium chloride, etc. shall be
furnished by the Facility and applied by the Contractor. Snow/ice removal services shall not in
any way interfere with the normal day-to-day custodial requirements. Contractor shall provide
additional staff for snow/ice removal as needed. Contractor shall be compensated for these
services described herein under Contractor’s base bid services and included in Contractor’s
monthly payment.
Emergency Cleaning Services:
Contractor shall be available to provide emergency cleaning services to include but not be limited
to; fire, flood, smoke, and any other type of unforeseen emergency as determined by the Facility
Manager. Contractor’s employees shall have all required training and/or certifications to properly
address emergency services. Contractor’s approach to address Emergency cleaning services
shall be defined in the Contractor’s “plan of operation” submitted with Contractor’s response to
this solicitation. Contractor shall be compensated for emergency cleaning services as “additional
services”. During an emergency, Contractor will be required to be onsite within one (1) hour after
receiving the request from the Facility Manager with adequate staff to begin mitigating the
emergency. This requirement is in effect 24/7/365 days per year.
13
2.02
Equipment Maintenance and Supply Inventory:
1) Any broken down or defective equipment must be repaired or replaced by the Contractor
within twenty-four (24) hours of the occurrence.
2) The Contractor must maintain an inventory of required materials and supplies in stock at/or
local to the Facility sufficient for thirty (30) days of routine operation.
3) Suitable space for the Contractor’s use in storing supplies, materials, and equipment will be
furnished within the Facility. This space will be designated to the prospective Contractors at
the time of their mandatory site visit of the Facility.
2.03
Performance Standards:
The following performance standards must be strictly adhered to during the term of the contract resulting
from this solicitation. These standards define expectations, detail cleaning requirements, and provide
building information and particulars.
These standards are referred to as:
Schedule A:
1) List of required cleaning services comprised of routine tasks and frequencies. Schedule A
services are considered base bid services. Contractor will be compensated in equal monthly
th
payments based on 1/12 of Contractor’s annual bid amount.
2) OGS Standard Cleaning Requirements: Are those requirements that are typical of all OGS
buildings,
3) Building Specific Work / Frequency Modifications: Are those requirements that are unique to
the building(s) referenced in this document and are intended to compliment the Standard
Requirements and may be in addition to, but still considered base bid services.
Scheduling of Work:
1) Facility Manager shall approve Contractor’s written specific plan of approach to performing all
services prior to the start of such services. Contractor understands that at any time during
the contract period, Contractor’s schedule of services may need to be adjusted to
accommodate facility and/or tenant requirements.
Trash and Recycling:
Contractor shall be required to service all areas of the building. All buildings typically contain the
following three major areas:
1) Desk-Side Collection,
2) Central Designated Collection Areas, and
3) Common Areas/Pantries; these areas are generally used for bulk recyclables, waste, and
cardboard. Cardboard boxes must be broken down.
Every employee will have two baskets at their desk, one labeled ’3R's program or something similar
and a second basket for waste. The Contractor is responsible for emptying the entire contents of
each basket type into appropriate receptacles in order to maintain separation, and bringing these
receptacles to the loading dock or an area designated by the Facility Manager. All waste receptacles
must be lined with a clear plastic liner. The Contractor must provide the liners. Appropriate signage
will be provided by the Facility Manager, but maintained by the contractor.
2.04
Sustainable Cleaning Requirements (updated 05/23/11)
Regulations
1) Executive Order No. 4 -- Establishes a State Green Procurement and Agency Sustainability
Program, which directs state agencies, public authorities and public benefit corporations to
green their procurements and to implement sustainability initiatives. A copy of Executive
Order No. 4 and the New York State Green Cleaning Guidelines are attached as an appendix
hereto for easy reference.
14
2) New York’s Green Cleaning Law - OGS issued Guidelines for all schools in New York State
in 2010 and provides a website for use by institutions and the general public with a wealth of
free information and tools to promote adoption of effective green cleaning practices, leading
to healthier indoor environments. OGS has developed a list of selected cleaning and
maintenance products for schools and state agencies/public authorities to purchase and use.
Click here for New York’s Green Cleaning website www.greencleaning.ny.gov
Green Cleaning Requirements
Contractor must be familiar with, implement, and maintain the cleaning of the buildings in conformance
with New York’s Green Cleaning Law, whereby the procurement and use of cleaning products must
have properties that minimize potential impacts to human health and the environment and must work
effectively. The List of Approved Products is available for the following five Product Categories for
green cleaning:
1) Cleaning Products:
 General Purpose Cleaners,
 Glass Cleaners,
 Bathroom Cleaners,
 Carpet Cleaners,
 Carpet Spot Removers and,
 Toilet Bowl Cleaners.
2) Floor Finish,
3) Floor Finish Strippers,
4) Hand Soaps,
5) Vacuum Cleaners,
 Vacuum Cleaners – should be selected from the OGS list of approved Vacuum Cleaners,
requiring Carpet and Rug Institute (CRI) certification. See web link for product
information https://greencleaning.ny.gov/Product/Default.aspx.
Contractor must select products in the above product categories from the OGS List of Approved
Cleaning Products, See web link for product information:
https://greencleaning.ny.gov/Product/Default.aspx
Contractor is required to train their employees in a comprehensive “green cleaning” program.
See web link for Online Training Program https://greencleaning.ny.gov/Training/login.aspx
General Requirements
1) Other cleaning chemicals not covered by the above five product categories on the OGS List
of Approved Cleaning Products must be Green Seal or EcoLogo certified. See Green Seal
and/or EcoLogo web sites for information on specific product categories.
2) OGS recognizes that certain circumstances (e.g. blood spills) and locations (e.g. food
service, swimming pool areas, nursing offices, health centers, and child day care centers)
may require special cleaning or sanitation practices that are prescribed by existing laws,
regulations or professional guidance. New York’s Green Cleaning Law does not supersede
or change existing health, labor, education and environmental regulations and professional
guidance related to cleaning and sanitation practices, and disposal of hazardous chemicals.
3) Paper Products
 Paper Towels – products must meet one of the following three options: (Also, see
Equipment category below on Hand Dryers.)
o Green Seal GS-09 certification or Environmental Choice CCD-086 certification,
o Contain a minimum of 40% post-consumer recycled content,
o Chlorine Free Products Association certification.
15

Toilet Tissue – products must meet one of the following three options:
o Green Seal GS-01 or Environmental Choice CCD-082 certification,
o Contain a minimum of 20% post-consumer recycled content,
o Chlorine Free Products Association certification.
4) Plastic Trash Can Liners – must contain a minimum of 10% post-consumer recycled content
and be sized properly to minimize excess material.
5) Reduce the buildings’ Solid Waste Stream by requiring that cleaning staff attend an annual
training on the 3 R’s program and how to collect and sort recyclables and transport them to
appropriate locations.
6) Equipment
 Carpet Extraction Equipment – should be selected from products with CRI’s Bronze Seal
of approval, at a minimum,

Floor Burnishers – should have shrouds and active vacuum attachments,

Hand Dryers – voluntary, not mandatory. These may well be worth consideration given
their environmental benefits and advances in drying effectiveness and efficiency.
7) Entrance matting - Reduces the need to clean by using an entrance matting system at all
outside building entrances. Such entrance matting systems prevent, to the extent possible,
soil and other contaminants from entering the facility. Effective entrance floor matting
systems can remove significant quantities of dirt from foot traffic entering a facility. Matting
protects floors by stopping moisture and dirt at the door, makes floors easier to clean, and
makes floors safer by reducing slipping.
8) Disinfectants/Sanitizers – the OGS Guidelines and lists of approved products do not include
disinfectants as a product category. However, any such products must be EPA and NYS
registered. In addition, individuals using such products should be properly trained in their
usage and use of appropriate clothing or eyewear. Label directions should be followed, such
as the need to clean a surface before application and appropriate dwell time, and any rinsing
step required.
9) The least aggressive, safest product that is effective for the cleaning task should be used.
Contractor must maximize the use of environmentally preferable products and services. All
products are subject to approval by the Facility Manager. Any changes in product use by the
Contractor (from the original proposed product lists) must be reviewed and cleared by the
Facility Manager.
10) As part of the proposal submittal in response to this RFP, the contractor should submit a
detailed plan for meeting the above Sustainable Cleaning/Green Cleaning Requirements.
The plan should include, where appropriate, “green” products, equipment and methodologies
for application and use within the Facility.
2.05
Material Safety Data Sheets (MSDS)
Within ten (10) calendar days post-award of an executed contract resulting from this solicitation, the
Contractor shall provide a written list and associated MSDS Sheets of all chemicals to be used at the
Facility. Two copies will be required, one will be held by the Contractor and one will be provided to the
respective building manager’s office at each location. This chemical list/inventory shall be updated and
provided to the Facility Manager monthly.
2.06
Evaluation and Rating of the Custodial Program Inspection
Each week the Building(s) will be inspected by the Facility Manager or his/her designated contact and
possibly a tenant representative(s). The inspections may take place at any time of day and with or
without the accompaniment of the Contractor’s representative, at the State’s option. The results of the
custodial program will be evaluated and rated using the “Custodial Services Performance Evaluation”
sample form attached hereto.
16
The inspection, evaluation, and rating performed weekly as described herein shall be cumulative to total a
monthly score. This will be done by treating each weekly rating as 20% or 25% of the monthly score, as
appropriate, and at the end of the month, the weekly scores will be added together and this total divided
by four (or five) to equal the month’s score.
The minimum acceptable score for each building will be 90%. If the score evaluated during any monthly
inspection for any building falls below 90%, the Contractor will be required to take the necessary actions
to correct the deficiencies indicated and bring the score up to a level of 90% or better before the next
inspection.
If the Contractor fails to correct noted deficiencies; Contractor shall be subject to a review of its
performance. In addition to the aforementioned requirements, any item rated UNSATISFACTORY (U) on
the “Janitorial Services Performance Evaluation” form will be subject to immediate review with the Facility
Manager and the Contractor’s representative to effect corrective measures.
Any item rated
UNSATISFACTORY (U) for more than two (2) consecutive weekly inspection periods will receive double
the weighting on scoring. Upon failure by the Contractor to correct any aforementioned deficiencies by
the third inspection, the Commissioner may exercise his right to terminate the contract either in whole or
in part. The Contractor will be furnished a copy of each evaluation and rating of the custodial program by
the Facility Manager for each inspection.

Whenever the ratings of the custodial program falls below ninety percent (90%) for the same
building for two (2) consecutive months on the “Janitorial Services Performance Evaluation”
form, the Contractor shall be liable for and the State may deduct, as liquidated damages,
from the monthly payments specified in the contract, starting with the second month of below
90% evaluation, a sum equal to one percent (1%) of such monthly payment for the subject
building for each percentage point below one hundred percent (100%) by which the
Contractor remains deficient. While 90% is the level of performance that the State of New
York will take action against the Contractor, the State does expect a higher level of quality.
NOTE: The Contractor shall be evaluated only on those tasks specified to be performed.

Whenever the ratings of the custodial program falls below ninety percent (90%) for the same
building for three (3) consecutive months, the State may terminate the contract, at his or her
option.
Should the Contractor dispute the rating given, the Contractor shall in the first instance, within ten (10)
calendar days of receiving written notice of the rating, request a meeting to discuss said rating with the
Facility Manager. The Contractor shall be afforded a reasonable opportunity to be heard and to offer
evidence in support of this appeal. The Facility Manager shall provide a written decision within fifteen
(15) calendar days of the above meeting. The decision of the Facility Manager shall be final.
2.07
Minimum Hours and Liquidated Damages
Contractor’s employees must punch in and out on a “time clock” as directed by the Facility Manager.
Cards shall not be removed unless the Facility Manager gives permission. Failure to punch in and out
whether intentional or not, may at the discretion of OGS, be understood to mean that service was not
performed.
Should the Contractor fail to supply the minimum number of worker hours for any Building during a
weekly period, as enumerated in terms detailed under the accepted PLAN OF OPERATION, Contractor
may be assessed liquidated damages against the amount invoiced for the subject building for the
respective month. As the parties acknowledge that the State’s damages resulting from such a deficiency
in work hours would be difficult to calculate, they agree that liquidated damages should be assessed
according to the following criteria:
1. If a worker arrives late on any given day, that worker can work up to one hour late on that day
to make up for the “lost” time,
17
2. No liquidated damages will be charged for those days that the Contractor works at least 95%
of the required daily hours, and the total hours worked for the week exceeds the required
weekly hours,
3. If Contractor’s actual daily/weekly worker hours performed are less than the parameters
outlined in items 1 and 2 above, the Contractor will be assessed liquidated damages at two
times the Hourly Wage times the total number of deficient worker hours based on the total
worker hours defined in the Contractor’s Plan of Operation.
4. The total number of actual hours worked will be determined from the “time clock” records.
The contractor must provide weekly hours as defined in the approved Plan of Operation. The
minimum number of daily hours is calculated by dividing the minimum number of weekly
hours as stated herein, by the number of working days per calendar week. It is advised that
the Contractor include additional staff on the Contractor’s approved roster in order to insure
that the minimum daily work hours are provided. Please note supervision hours bid, will also
form a “supervisor base hour” and any deficiency in daily/weekly hours as defined above is
also subject to liquidated damages.
2.08
Schedule A – OGS Standard & Building Specific Cleaning Requirements
(Refer to following pages)
18
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
Building Entrances
Daily
Doors- Damp wipe fingerprints, smears, smudges, etc. from
all entrance doors, and frames (inside and out).
Note – Entrances include all
main floor entrances, street
level, sub-level(s), garage,
and entrances particular to
the building.
Floors – Dust mop, sweep, or vacuum entire floor areas.
Machine scrub floors and hand wet mop all areas that
cannot be machine scrubbed. Thoroughly vacuum/mop all
entrance matting or carpets as appropriate.
Displays, Directories, Furniture, Pictures, etc must be
dusted, cleaned, or washed as needed. Clean all telephone
booths and fixtures. Clean benches and/or other
furnishings.
Trash – Remove all trash. Cans are to be lined with
new/unused plastic liners. Empty and thoroughly wash any
cigarette butt containers.
Walls – Spot clean all wall areas as needed. Walls should
be free of smudges, finger prints, marks, tape residue, etc.
Security Console/Visitor Management Station Remove
all smudges, fingerprints, etc.
Monthly
Floor Buffing – Spray Buff all floors with a solution of water
and floor finish, commercially prepared.
(NOTE: Floors should be dusted & wet mopped prior to
buffing and dust mopped after buffing)
Trash – Cans to be cleaned in and out and odor free.
Office Cleaning
Quarterly
Entrance Mats - Shampoo and or pressure wash all
entrance mats.
Once Every
2-Years
Walls, Metal Trim, Doors, etc.
Completely wash both sides of all exterior entrances and
vestibules, glass, frames, handrails, stair treads and risers,
handicapped ramps, and doors including all glass. Wash all
Entrance areas walls. Schedule of service to be determined
by the Facility Manager.
Weekly
Dusting - Thoroughly Dust all horizontal surfaces, Picture
frames, partitions, wall clocks, etc. All surfaces are to be
kept free of dust.
Walls – Spot clean walls to remove marks, spills, etc.
Walls
Annually
Wash all walls in all corridors, and elevator lobbies.
Drinking Fountains
Daily
Sanitize and polish inside and outside of all drinking
fountains thoroughly.
As Needed
Plunge drinking fountain drains. If unsuccessful,
immediately contact the Facility Manager.
19
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Floors:
Daily
4)
Office Area, Public &
Common Areas or Corridors,
Floor by Floor Lobbies
Weekly
Scope & Standard
Resilient Tile or Hard Surfaces – Spot dust and damp mop
as needed.
Carpet - Spot clean and vacuum as needed.
Resilient Tile or Hard Surfaces - Dust mop, sweep, or
vacuum entire floor areas. Machine scrub floors and hand
wet mop all areas that cannot be machine scrubbed.
Carpet - Vacuum all areas.
Elevators / Escalators
Monthly
Resilient Tile or Hard Surfaces - Spray Buff all floors with
a solution of water and floor finish, commercially prepared.
(NOTE: Floors should be dusted & wet mopped prior to
buffing and dust mopped after buffing)
Thorough dusting of all horizontal surfaces, doors and
frames, fire extinguishers telephones, bulletin boards,
elevator doors, etc
Annually
Resilient Tile / Hard Surfaces
Strip and refinish floors with synthetic, metal, interlocked
non-slip material with minimum 21% solids. Apply a
minimum of 3 coats of High Quality Floor finish.
Building Manager to approve Products. Task includes
labor to move landscape partitions, chairs, desks, file
cabinets, etc.
Carpeted
Apply Pre spot/ Traffic spotter on all stains and/or heavy
traffic areas. Shampoo all carpeted areas. Task includes
labor to move landscape partitions, chairs, desks, file
cabinets, etc. (NOTE: Acceptable shampoo methods DO
NOT INCLUDE, Bonnet Type in itself without some
accompanying wet extraction).
As Needed
Hand Sanitizer Dispensers Refill all hand sanitizer
dispensers as needed.
Daily
Elevators Thoroughly clean elevator car interiors walls,
handrails, any glass, and elevator doors using only products
recommended by the elevator manufacture or approved
equal by the Facility Manager. Damp wipe floor indicators,
wall surfaces, and wall hung fixtures. Sweep, wash, or
vacuum floors including edges and elevator door tracks.
Remove all debris from open car tops and dust/vacuum as
needed.
Escalators Wipe down all metal surfaces and handrails.
Vacuum escalator treads. Spot glass and railings.
Weekly
Escalators Clean treads with escalator machine
comparable to a treadmaster.
Quarterly
Elevators Shampoo Carpets and polish door tracks
20
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
Pantry Areas
Daily
Clean all pantry areas which consist of: emptying all
waste/recycling receptacles and replacing receptacle liners
with new/unused liners; filling towel/soap dispensers; spot
clean floors, walls, exterior of cabinets and appliances; wipe
down countertops, table tops, seating and sink/faucet set.
Interior cleaning of cabinets and appliances is not included..
Stairwells and Landings
Weekly
Dusting - Thoroughly Dust all horizontal surfaces, Picture
frames, partitions, wall clocks, etc. All surfaces are to be
kept free of dust.
Walls – Spot clean walls to remove marks, spills, etc.
Monthly
Resilient Tile or Hard Surfaces - Spray Buff all floors with
a solution of water and floor finish, commercially prepared.
(NOTE: Floors should be dusted & wet mopped prior to
buffing and dust mopped after buffing)
Quarterly
Sanitize all waste/recycling receptacles.
Annually
Floors - Resilient Tile / Hard Surfaces
Strip and refinish floors with synthetic, metal, interlocked
non-slip material with minimum 21% solids. Apply a
minimum of 3 coats of High Quality Floor finish.
Building Manager to approve Products. Task includes
labor to move landscape partitions, chairs, desks, file
cabinets, etc.
Thoroughly clean all walls, partitions, ceilings, air supply and
returns vents, etc.
Interior cleaning of cabinets and appliances is not included.
As Needed
Plunge sink-drains. If unsuccessful, immediately contact the
Facility Manager.
Daily
Police and remove all debris, cigarette butts, gum, etc. Spot
sweep and damp spot mop as needed.
Weekly
Thoroughly sweep/vacuum and damp mop all stairs,
landings and foyers. Wash all Fingerprints, smudges,
smears on stairway doors, doorframes, walls, etc. Dust and
or wash all handrails. Dust and or wash all surfaces, hose
racks, and cabinet.
Loading Docks or Vehicle Daily
decks
Police any miscellaneous materials and debris. Sweep all
areas. Empty all trash receptacles.
Loading Dock Area
Pressure wash walls and dock areas (Schedule of service to
be determined by the Facility Manager).
Annually
21
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
Rest Rooms
Daily
Thoroughly clean all rest rooms. Thorough cleaning
consists of the emptying all waste receptacles and replace
with new/unused plastic liners, filling of all soap dispensers
(this includes hand sanitizer dispensers throughout the
facility), towels dispensers, and tissue paper. Scrubbing of
all interior and exterior surfaces of water closets, urinals,
and lavatories; the washing and sanitizing of all shelves,
dispensers, receptacles, etc.; the cleaning of all mirrors; the
spot washing of walls, partitions, doors and the sweeping,
mopping and rinsing of all floor areas. A solution of
germicidal detergent sanitize odor counteracting material
must be used for all cleaning and mopping operations.
Dust all partition tops, hinges, hardware and air vents. Wipe
down window sills/heat units.
Sanitize all waste receptacles.
(Including any Private Rest
Rooms / Showers / Locker
Rooms, Lounge /Foyer-Entry
Areas)
Weekly
Quarterly
Annually
As Needed
Recycling
Daily
Tuesday &
Thursday
As Needed
Trash
Daily
Clean all walls, partitions, ceilings, air supply and returns
vents. Strip/Scrub main rest room floors. Strip & refinish
any resilient or hard surface and shampoo any carpet.
Wash all furniture, tables, chairs, etc.
Restock all sanitary garment dispensers. Any broken /non
working dispensers should be reported to the Facility
Manager. Plunge water closet, lavatory and urinal drains. If
unsuccessful, immediately contact the Facility Manager.
Central Designated Collection Areas & Common
Areas/Pantries – All recyclable material are to be removed
from floors to designated areas on the loading dock, or
areas designated by the Facility Manager. Cardboard,
Boxes, and Pallets included. Cardboard must be broken
down and organized for appropriate pick-up.
Office Areas – All recyclable material from containers are to
be removed from floors to designated area on the loading
dock or areas designated by the Facility Manager.
Receptacles/Gondolas - Must be kept clean, sanitized and
odor free at all times.
Central Designated Collection Areas, Common
Areas/Pantries & Loading Docks - Waste receptacles and
cigarette urns are to be emptied and trash removed from the
premises daily. Waste receptacles are to be clean, odor
free, and lined each day with a clear plastic liner.
2x Daily
Exterior Building Perimeter - The area surrounding
building perimeter must be policed for trash, papers,
cigarette butts, etc. at times designated by the Facility
Manager. All trash/collection receptacles must be kept
clean and properly lined.
Mon, Wed, &
Fri
Desk-Side Collection - Trash cans are to be emptied,
cleaned, odor free and lined with clear plastic liners.
As Needed
Receptacles/Gondolas - Must be kept clean, sanitized and
odor free at all times.
22
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
Light Fixtures
Offices, Lobbies, Stairs,
Hallways, etc.
Lighting/Security
Once Every
2-Years on
Even Years
Daily
Wash inside and outside of all light diffusers.
Contractor will be responsible to turn off all lighting after
completion of duties each night in all areas. Contractor will
not allow entry to any building or areas to any persons other
than his immediate staff solely for the purpose of performing
their tasks. Contractor will be responsible for re-securing
any areas opened in the performance of his tasks.
Equipment/Supply Rooms As Needed
All supply rooms should be kept neat and orderly.
Equipment being used under this contract must be
maintained in good working condition and should be clean
and presentable.
Building Deficiencies
Daily
Contractor and all employees will promptly notify Building
Manager of any deficiencies found in the performance of
their tasks. Items to report should include any electrical,
lighting, plumbing, or HVAC, issues, also any discovered
damages to facility or structure, etc.
Safety Considerations
As Needed
Contractor will take all safety precautions when performing
duties. Such as; must use wet floor caution signs, ropes,
barricades, etc. when wetting floors. All chemical containers
are required to be labeled, etc.
Janitor Closets, Central
Recycling Areas, and
Service Corridors
Daily
Empty all trash and recycle collection barrels, barrels must
be kept clean, odor free and lined with a plastic liner.
Necessary lids must be kept on barrels. Police/clean sink
and floor area. (Note – Doors must be kept closed.)
Note – All trash and recycles must be transported to
designated collection sites for handling and disposal.
Weekly
Thoroughly clean and sanitize inside & outside of sink,
faucet, and connecting piping. Dust shelves and horizontal
surfaces. Sweep, mop, and sanitize floor area. Vacuum
vents, and maintain supplies and equipment in an orderly
manner.
As Needed
Plunge slop sink drains. If unsuccessful, immediately
contact the Facility Manager.
Emergency Call Boxes,
Hose Cabinets, Fire
Extinguishers, AED
Cabinets, etc.
Weekly
Dust and or wash all surfaces, hose racks, and cabinet.
Annually
Wash cabinets and fixtures inside and out including any
glass.
Air Vents
Annually
Clean all air supply and return grilles in all areas.
Note – Vacuuming alone may not be sufficient – depending
on type of grille hand washing may be required.
End of Schedule A – OGS Standard Cleaning Requirements
23
Lot 1
44 Holland Ave, Albany
Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
None
Lot 1
50 Wolf Rd, Colonie
Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
None
Lot 1
625 Broadway, Albany
Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
None
Lot 2
38-40 State Street (Hampton Plaza), Albany
Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
None
Lot 2
328 State Street, Schenectady
Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013)
Item
Freq.
Scope & Standard
None
End of Schedule A – Building Specific Cleaning Requirements
24
(This Page Intentionally Left Blank)
25
Page 1 of 2
Custodial Services Performance Evaluation
Contractor:
__________________________________________
Inspected By: _____________________________
Building:
SAMPLE FORM
Contract # ________________
Prepared By: _____________________________
_______________________________________________________________________
Instructions For Rating Custodial Services:
The designated evaluator from the tenant will tour the building accompanied by the building manager and,
optionally, a designated individual from the contractor. Each of the described performance areas will be
rated as either Satisfactory (S) or Unsatisfactory (U).
THE CONTRACTOR WILL RECEIVE WEIGHTED POINTS FOR EACH SATISFACTORY RATING AND
0 POINTS FOR UNSATISFACTORY. Areas rated as unsatisfactory may have a stated reason as to the
deficiency or a written comment. Refer to page number 3.
Performance Areas
Insert Floor Number;
(use additional sheets as necessary):
______
1. Trash and Recycling
a. Trash Emptied
S
b. Trash Liners Changed
S
c. Receptacles Cleaned
S
d. Recycling Receptacles Emptied
S
2. Dusting
a. Horizontal Surfaces
S
b. High and Low
S
3. Floors
a. Spot Cleaned
S
b. Vacuumed
S
c. Swept, Dust Mopped
S
d. Wet Mopped
S
e. Buffed
S
4. Restrooms
a. Wash Bowls
S
b. Toilets
S
c. Urinals
S
d. Mirrors
S
e. Floors
S
f. Walls
S
g. Partitions
S
h. Door Plates, Louvers, etc.
S
i. Waste Receptacles
S
j. Sanitary Napkin Receptacles
S
k. Supplies Replenished
S
5. General
a. Drinking Fountain Cleaned
S
b. Partition Glass
S
c. Common Area Walls
S
_______
______
______
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
26
Page 2 of 2
6. Entrance Areas/Decks
a. Ash receptacles cleaned
b. Entrance Glass Cleaned
c. Mats and Runners Cleaned
7. Other
a. Elevator Floors
b. Elevator Walls
c. Elevator Doors
d. Stairwell Walls, Floors
S
S
S
S
NA
NA
S
NA
NA
S
NA
NA
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
Total Score: 100
Remarks:
1. Dirty basket liners.
2. Trash and/or Recycling baskets not emptied.
3. Top of filing cabinets/shelves dusty.
4. Vacuuming required.
5. Major spot cleaning req. floors/carpets.
6. Debris not swept up on floors.
7. Soap scum build-up around fixtures.
8. Walls behind sinks not cleaned.
9. Toilet fixture not cleaned inside/out.
10. Mirrors not cleaned.
11. Toilet partitions not cleaned.
12. Doors & frames require washing/dusting.
13. Door louvers dirty.
14. Paper towel dispenser empty.
15. Toilet paper dispenser empty.
16. Toilet paper rolls not secured.
17. Remove double sided tape from walls.
18. Bottoms/sides of fountain not cleaned.
19. Elevator lobby not swept/mopped.
20. Elevator cab tracks dirty with debris.
21. Doors have hand prints/stains.
22. Flat surfaces in stairwells dirty.
23. Stair railings dusty.
24. Wax build up on walls, doors, etc.
Comments:
Building Manager:
Dated:
Tenant Representative:
Dated:
Contractor Signature:
Dated:
cc: Building Manager's Office, Tenant Agency Representative,
*****
27
Exhibit B-3
Elevator Maintenance and Repair
 Elevator maintenance and repair specifications will be
provided via addendum.
28
Exhibit B-4
Integrated Pest Management
Table of Contents
1.0
Qualifications
2.0
Staffing
3.0
SCOPE
4.0
IPM Program: Initial Comprehensive Inspection
5.0
IPM Program: Submission of Plan
6.0
IPM Program: Inspection and Monitoring
7.0
IPM Program: Interventions
8.0
IPM Program: Record Keeping
9.0
IPM Program: Special Requests and Emergency Service
10.0
IPM Program: Chemical Interventions
11.0
IPM Program: Rodent Management
12.0
Service Timing
13.0
Additional Services
14.0
Pesticide Neighbor notification law
29
INTEGRATED PEST MANAGEMENT (IPM)
1.0
Qualifications
The Contractor is certified to meet all the following requirements:
1.01.
The Contractor is a professional pest management business that practices IPM methods handling
industrial, commercial, and institutional accounts for at least three (3) years.
1.02.
The Contractor maintains a current Pesticide Business Registration from the New York State
Department of Environmental Conservation. The Contractor must provide an updated copy of this
registration as the prior one expires.
1.03.
The Contractor employs personnel properly certified to perform the work specified herein in
accordance with the administration by the New York State Department of Environmental
Conservation (NYSDEC) of the Core Certification Program of the United States Environmental
Protection Agency, as outlined in the most recent revision 6 NYCRR : Part 325 - Rules and
Regulations Relating to the Application of Pesticides (NYSDEC), in the following categories:
1. 325.16 (g) (1) - Structural and Rodent Control; This subcategory includes pests, such as but
not limited to, rodents, roaches, ants, fleas, ticks and stinging and biting insects within or
associated with structures, excluding food processing areas and post construction wood
destroying organisms. This subcategory does not include the application of termiticides.
2. 325.16 (g) (5) - Food Processing – This subcategory includes commercial pesticide
applications to areas other than individual residences, where exposed food or food products
are prepared, packaged or held for further distribution or consumption, including the use
fumigants to control appropriate food pests. Other categories which applied to any work in the
facilities indicated herein.
1.04.
The Contractor has a Board Certified Entomologist or equal professional scientist available on an
as needed basis.
1.05.
This entomologist or equal professional will provide supportive consultation and training under
this contract when required.
2.0
Staffing
Qualifications and Experience: Pest management professionals assigned to these facilities by the
Contractor must be Certified Pesticide Applicators, Certified Pesticide Technicians, or Apprentices under
their direction, and possess the following minimum qualifications and experience:
2.01.
Good knowledge of problem pests behavior and ecology, and methods of reducing or eliminating
food, water and harborage of same, and in the event that pesticide application is necessary, the
proper and safe use of least toxic pesticides.
2.02
Possess New York State certification in category 325.16 (g) (1) 7a, Structural and Rodent, and
325.16 (g) (5) Food Processing.
2.03
At least one (1) year of recent full-time paid experience in professional pest management with
experience in large, high rise, open office design facilities similar to those at NYS.
2.04
The Contractor shall supply and insure that each service Certified Applicator and Certified
Technician assigned to these facilities maintains the necessary and required equipment for the
safe use and application of all materials as required by specific site conditions. This may include
but is not limited to bump hats, work gloves, quality flashlights, boots, clipboards and
miscellaneous tools.
30
2.05
All personnel providing on-site pest management services must be certified in appropriate
categories as per Section 1.03 (above) as Certified Commercial Pesticide Applicators, or Certified
Pesticide Technicians. Apprentices will be permitted to work on site only under the immediate
supervision of a Certified Applicator or Certified Technician.
3.0
Scope
3.01.
Pests Included
Integrated Pest Management is intended to suppress populations of rats, mice, cockroaches,
ants, (excluding carpenter ants), bed bugs, pests located outside buildings that primarily feed on
outdoor vegetation, silverfish, and any other arthropod or vertebrate pest not specifically excluded
from the contract. Populations of these pests that are located outside the buildings listed herein,
but within the property boundaries of the buildings, are included.
3.02
Pests Excluded
The following pests are excluded from this contract: birds, bats, squirrels, chipmunks, skunks and
all other vertebrates (other than commensal rodents), termites, carpenter ants and other wooddestroying organisms, and mosquitoes. However, the Contractor may be called upon to manage
or remove these pests for additional fees, see Section 13 (below)
4.0
IPM Program: Initial Comprehensive Inspection
4.01
It is required that as a qualified and experienced pest management professional, the Contractor is
familiar with the Integrated Pest Management (IPM) concept now recognized as the most
effective and up-to-date approach to modern professional pest management.
4.02
A thorough, initial inspection shall be conducted during the first month of contract by the
Contractor's inspector and the Facility Manager. The purpose of this initial inspection is for the
Contractor to evaluate the pest management needs of the premises, incorporate any Agency or
facility requirements) and to discuss these needs with the Facility Manager.
4.03
The following specific points should be included in this evaluation:
1. Identification of problem areas in and around the building.
2. Identification of structural features or personnel practices that are contributing to pest
infestations.
3. Evaluation of previous management efforts.
4. Facilitation of contractor access to all necessary areas. Access to building space shall be
coordinated with the Facility Manager.
5. Informing the contractor of any restrictions or special safety precautions.
5.0
IPM Program: Submission of Plan
5.01.
Following the initial comprehensive inspection of a building, the Contractor will develop a detailed
Integrated Pest Management Plan and Service Schedule. This written plan and schedule must be
submitted to the Facility Manager for approval prior to initiation. The plan and schedule should
address any structural or operational changes which should facilitate the pest management effort.
In addition, the plan must identify the proposed materials, including pesticides, if any (and
alternatives, if any) by Environmental Protection Agency (EPA) accepted common name (generic
name) and EPA Product Registration Number, the building and specific location(s) and rationale
for each type of use. Proposed trapping devices for rodents, if any, should also be included by
type and name of trap, the building and specific location(s) and rationale for each type of use.
The plan should describe in detail the contractor's means for monitoring pest populations in and
around the building. IPM Programs must be directed against the threat of pests not only from
31
surrounding areas but also pests that may be introduced to the facilities via incoming foods,
packages, cartons and other materials. In addition the plan should take into consideration
Agency and facility requirements.
5.02.
The plan and schedule shall be submitted not more than ten (10) working days following the initial
inspection of the premises. The Facility Manager will render a decision regarding the acceptability
of the plan and schedule within ten (10) working days following receipt. The Contractor shall be
on-site to implement the plan and schedule within five (5) working days following notice of
approval of the plan. If the plan is disapproved, the Contractor shall have five (5) working days to
submit a revised plan and schedule.
5.03.
Any subsequent changes in the plan and schedule and/or additions to the approved materials list
must be approved by NYS OGS.
6.0
IPM Program: Inspection and Monitoring
6.01.
Following the initial comprehensive inspection, a critical aspect of the IPM Plan shall be the
establishment of a monitoring program to regularly identify causative conditions, infested zones
and allow an assessment of pest population levels. Both comprehensive inspection and
monitoring shall be continued throughout the duration of this contract.
6.02.
Throughout the duration of this contract, the premises covered will be inspected periodically by
NYS to determine the effectiveness of the program. At the request of the Facility Manager, the
Contractor may be subjected to an inspection from outside regulatory Agencies. Inspection
results will be documented in writing. The Contractor shall promptly initiate actions to correct all
deficiencies found.
6.03.
It shall be the Contractor's responsibility to furnish an adequate supply of tools and materials
necessary for the Facility Manager to examine the interior of all rodent bait stations or other
enclosures, if any are used. These materials may include Allen wrenches to loosen and re-tighten
fasteners, keys to open locks, or replacement self-locking plastic ties. Inspection mirrors,
flashlights, and implements to cut plastic ties or seals are not included under this provision.
7.0
IPM Program: Interventions
Listed below are categories or type of interventions relative to species of pest identified via a
comprehensive inspection.
7.01.
Structural Modifications: Unless otherwise stated, structural modifications for pest prevention and
suppression shall not be the responsibility of the Contractor. The Contractor shall make detailed
recommendations to the designated NYS contract of what structural modifications can reasonably
be accomplished. The Contractor may complete such recommendations if mutually agreed upon
with the Facility Manager.
7.02.
Pest breeding places/nests must be eliminated in order to minimize the use of pesticides.
Cracks, crevices, and other areas of floors, ceilings and walls must be kept sealed. Openings to
the outside are to be protected against the entrance of insects and rodents.
8.0
IPM Program: Record Keeping
8.01
The Contractor shall be responsible for maintaining complete and accurate pest management
records. Further each building that is serviced under this contract shall have its own service
logbook, which will be kept in the designated on site office and maintained on each visit by the
contractor.
8.02
The service log shall contain the following items:
1. A copy of the Integrated Pest Management Plan and Service Schedule for the building.
2. A copy of the current information sheets regarding all materials and devices, and label and
EPA registration number for each pesticide accepted for potential use in the building,
32
including the Material Safety Data Sheet. Pesticide labels which normally include in-depth
safety and use documentation are required.
3. Date chemicals were applied, location and amount of chemicals applied number of nonchemical monitoring devices used and locations.
4. Pest surveillance data sheets that record, in a systematic fashion, the indicators of pest
population levels and causative conditions revealed by the Contractor's monitoring program
for the building.
5. The location of all materials and devices used for monitoring or for interventions in or around
the premises. This information can be in either tabular or list in form.
6. Arrival and departure time of the Contractor's representative performing the service and all
information on material and device applications (conform to specific pesticide information as
required by statute).
9.0
IPM Program: Special Requests and Emergency Service
9.01.
The regular service shall consist of performing all components of an IPM program other than in
structural modifications, as described in the Contractor's detailed plan and schedule for each
building during the period of this contract. Occasional requests for corrective action, special
services beyond the routine requests or for emergency service, may be recommended by
Contractor to the Facility Manager, or initiated by the Facility Manager. When such requests for
emergency services are submitted by the Facility Manager, the Contractor shall acknowledge the
receipt of the request, on the on the day of the request. The Contractor shall respond to special
service requests within one (1) working day after receipt of request. All emergency and special
services shall be recorded. In the event that such services cannot be completed within the abovestipulated time frame, the Contractor shall immediately notify the Facility Manager and indicate an
anticipated completion date.
10.0
IPM Program: Pesticide Applications
10.01. Pesticide Applications shall be used primarily as a last resort and only after prior approval by
NYS on a case-by-case basis. When chemicals are utilized, the following conditions shall be
applicable: NYS shall receive from the Contractor or its technicians sample labels of all chemicals
and materials.
10.02. In cases where it has been determined that a particular chemical or product in use at these
facilities has lost its effectiveness (e.g., due to a resultant increase in resistance in the target pest
population) the Contractor shall replace such ineffective chemicals with more effective alternative
choices upon approval of the Facility Manager.
10.03. Within thirty (30) days from the start of this contract, the Contractor shall provide to NYS, the
following safety and technical data for chemicals to be used in these facilities:
1. A list of chemicals including Environmental Protection Agency (EPA) accepted common
name (generic name) and EPA Product Registration Number trade name and name of active
and inert (including carriers) ingredients, list respective chemical classifications for each
product intended to be used. Organophosphates and chlorinated hydrocarbons are not
acceptable. Further, aerosol spray formulations will be highly discouraged. If spray
formulations are deemed absolutely necessary, prior written approval by NYS OGS is
mandatory. Chemicals, where necessary, shall be restricted to non-persistent chemicals that
are least harmful to people, non-target species, and the environment.
2. Material Safety Data Sheets for each chemical.
3. Antidote data where applicable, including a copy of a standard quick reference chart.
4. A list of poison control centers and respective telephone numbers as they may apply to the
geographic areas in which these facilities described herein are located.
33
10.04. All pesticides shall be securely stored on site in an area designated by the Facility Manager and
maintained by the Contractor in a safe manner when not being used.
10.05. The Contractor shall be responsible for the safe use of all products. Pesticides should be applied
according to label instructions. Necessary safety equipment and protective clothing will also be
worn when necessary. All pesticides used by the contractor must be registered with the EPA and
the NYS DEC. Transport, handling, and use of all pesticides shall be in strict accordance with the
manufacturer's label instructions and all applicable Federal, State, and local laws and regulations.
The environment, non-target species and people shall be protected at all times.
10.06. The Contractor shall minimize the use of synthetic organic pesticides, wherever possible. For
example:
1. The use of crack and crevice application of pesticides directly to pest harborage areas is
acceptable. However, spraying crack and crevice exposed surfaces in the general vicinity of
harborage areas shall not be allowed.
2
The use of boric acid powder and gel or paste baits for cockroaches is acceptable. However,
sprays are not appropriate.
3
Pesticide fogs or space sprays (including mists and ultra-low volume applications)
are
essentially not appropriate and shall be restricted to unique situations for which no alternative
measures are practical. Such situations should rarely, if ever occur.
10.07
Pesticides should be applied in such a manner to prevent contaminating persons, food, property
and buildings. If absolutely necessary chemicals shall be applied at night or on weekends, and
the contractor shall cooperate with the Facility Manager to properly ventilate, where necessary,
the premises before tenants re-occupy the building. Tenants should remain out of the sprayed
area for the time period specified on the label instructions. Use of spray or aerosol pesticides
should be a very rare event and only performed with the Facility Manager’s specific approval.
10.08
Contractor shall cooperate with the Facility Manager to place proper public notices or otherwise
inform building occupants regarding what pesticides will be applied, where pesticides will be
applied, when pesticides will be applied.
10.09
Contractors must comply with all local and state regulations codes regarding timely prior notices.
11.0
IPM Program: Rodent Management
Snap traps and other trapping devices (including glue boards) used in management of active rodent
infestations must be checked daily. The Contractor shall dispose of rodents killed or trapped within 24
hours. Trapping shall not be performed during periods when maintenance will be delayed by holidays,
weekends, etc. Traps shall be placed out of the general view and located so as not to be affected by
routine cleaning procedures. When using traps for monitoring, the visit interval may be adjusted as
necessary.
All rodenticides regardless of packaging shall be placed either in locations not accessible to children,
pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant (often termed "tamper-proof")
bait boxes. Bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be
labeled (including contractor's name, address, and telephone number) and dated at the time of installation
and each servicing. All bait boxes shall be placed and maintained in accordance with EPA regulations
with an emphasis on the safety of non-target species. The following points shall be strictly adhered to:
11.01
The lids of all bait boxes must be securely locked or fastened shut.
1. Bait must always be placed in the baffle-protected feeding chamber of the box and never in
the runway of the box.
2.
All bait boxes must be securely attached or anchored to the floor, ground, wall, etc., so that
the box cannot be picked up or moved.
34
3.
Liquid and solid poison baits shall be placed in distinctively marked bait stations of sturdy
plastic, metal or wood construction--no paper or cardboard stations--and placed in areas
normally inaccessible to users of the facilities, particularly children and pets. Covered bait
stations shall be used in dietary, food processing, storage and handling areas. Paraffinized or
weather resistant baits shall be used in damp and wet areas.
4.
All bait stations and traps shall have such tags or labels affixed so as to enable the
Contractor to enter their signature and date after each service. All bait stations and trap
locations shall be marked by placement or a distinctively colored removable self-adhesive
sticker placed on the nearest wall or column to make quick identification of each location.
Map/floor plan indication is also required.
5.
The Contractor shall make a floor plan (or utilize floor plans supplied by NYS) of each area
where bait stations and traps are located, number each bait station and trap and enter the
location of each numbered bait station and trap in the diagram. These floor plans or diagrams
shall be kept with the other records on the facilities as indicated herein. A detailed IPM
Pesticide Application form and a detailed IPM Trap monitoring form shall be completed,
indicating the service of each pesticide bait station and trap and turned in at the completion of
each service visit (see sample forms). Similar records should be kept for any traps (e.g. glue
boards) and for any treatments (chemical or non-chemical).
6.
The Contractor shall be responsible for picking up and disposing of all rodent or other
carcasses in or around buildings listed in this contract within 24 hours of notification by the
Facility Manager.
12.0
Service Timing
It shall be the Contractor's responsibility to carry out work according to the detailed Integrated Pest
Management Plan and Service Schedule developed for each building. The Contractor's on-site supervisor
shall be responsible for coordination with the Facility Manager at the beginning of each visit. The purpose
of this coordination is to review the plan and schedule and to receive information on problem area status.
Services that do not adversely affect tenant health or productivity may be performed during the regular
hours of operation in the various buildings. When it is necessary to perform work on weekends or outside
the regularly scheduled hours set in the Contractor's plan and schedule, the Contractor shall notify the
Facility Manager at least two (2) days in advance, and all arrangements will be coordinated between NYS
and the on-site supervisor. All application of toxicants, (i.e., those likely to become airborne), when
necessary, is to be done at night or on weekends to allow for ventilation before tenants reenter the facility.
The Contractor shall allow the Facility Manager sufficient time to inform tenants of application and assure
the security of the areas treated.
13.0
Additional Services
From time to time, The Facility Manager may request that the Contractor perform additional services in
the control of various pests. These may include, but not be limited to:
1. Control of nuisance wildlife for which a Nuisance Wildlife Control Operator (NWCO), as
licensed by the NYS Dept. of Environmental Conservation, will be required.
2. Control of termites, for which a certification under Section 325.16 (g) (3) “Termites” will be
required
3. Control of mosquitos, for which a certification under Section 325.16 ( c) “Ornamental and
Turf Pest Control” will be required.
13.01
In the event that Additional Services are requested by the Facility Manager, The Contractor must
respond, and provide a detailed estimate, including labor and materials for the required service,
and provide a basis for which the rates can be justified.
13.02
The Facility Manager shall reserve the right to procure additional services from The Contractor, or
another qualified service provider at their sole discretion.
35
14.0
Pesticide Neighbor Notification Law
Notification to the school community of potential pesticide applications is an additional component of IPM
education. The Pesticide Neighbor Notification Law, Section 409-h of the Education Law, has formalized
a notification process and provides specific direction on when and how notification must take place. The
Neighbor Notification Law, effective July 1, 2001, applies to all public and nonpublic elementary and
secondary schools and details specific parties who must be notified, as well as the times and
circumstances related to such notification. This requirement states that schools provide a written notice to
all parents, guardians, and staff. It is the contractor's responsibility to advise schools of their intent to
apply pesticides allowing for sufficient time for the schools to meet the requirements of the Education
Law. The responsibility for notification rests at the school level in accordance with the law. Further
information relative to the law may be found at the NYS Education Department's website at:
www.emsc.nysed.gov/facplan/publicant/IPM/IPMNeighborNotificationDocument.htm
*****
36
Exhibit B-5
Grounds Maintenance
Table of Contents
2.0
Overview
1.01
Background
1.02
Building Operating Hours
1.03
Examination of Existing Building and Contract Documents
1.04
Definition of Terms
1.05
Security Procedures
3.0
Statement of Work
2.01
Scope of Work
2.02
Administrative and Reporting Requirements
2.03
Drawings / Site Plans
37
Grounds Maintenance
1.0
Overview
1.01
Background
OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year
contractual agreement, to provide full service professional building and grounds operation, maintenance,
and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the
charts below.
LOT 1
Facility Name
Address
City
Estimated Lawn/
Landscaped Area
(Sq ft)
44 Holland Ave
44 Holland Ave.
Albany
104,250
50 Wolf Road
50 Wolf Road
Colonie
30,438
625 Broadway
625 Broadway
Albany
12,965
Ten Eyck
40 North Pearl St.
Albany
4,500
Facility Name
Address
City
Estimated Lawn/
Landscaped Area
(Sq ft)
328 State Street
328 State Street
Schenectady
3,960
Hampton Plaza
38-40 State St.
Albany
2,765
LOT 2
1.02
Sub-Contracted Services
The Grounds Maintenance Contractor will contract directly with the IFM Contractor as a Sub-Contractor.
Bids contained herein shall be used to value services and ultimately for payment purposes.
1.03
Examination of Existing Building and Contract Documents
Prior to entering into contract, Contractor is under an affirmative duty to inform itself by personal
examination of the specifications and location of the proposed work and by such other means as it may
select, of the character, quality, and extent of the work to be performed and the conditions under which
the contract is to be executed. No pleas of ignorance of conditions that may be encountered or of any other
matter concerning the work to be performed in the execution of the work will be accepted by the OGS as an
excuse for any failure or omission on the part of the contractor to fulfill every detail of all the requirements of
the documents governing the work. Contractor will not be allowed any extra compensation by reason of any
matter or thing concerning which such contractor might have fully informed itself prior to bidding.
1.04
Definition of Terms
References herein this solicitation or in Appendices and Exhibits hereto to;
1.
“State” referred to herein this exhibit shall be understood to mean the State of New York, the New
York State Office of General Services, New York State Office of the Fire Prevention and Control,
or the State of New York Office of the State Comptroller.
2.
OGS” referred to herein this exhibit shall be understood to mean the New York State Office of
General Service’s Commissioner or his/her designated representative.
38
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder who
is awarded a contract by the State of New York resulting from this solicitation whereby the State is
seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM Contractor’s
representative.
5.
“Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.05
Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0
Statement of Work
2.01
Scope of Work
The Contractor shall provide grounds maintenance/landscaping services for the designated OGS
facilities. The Contractor shall provide all necessary labor, equipment and materials as necessary to
provide but not be limited to the following services, in a timely and efficient manner. Contractor shall
coordinate execution of the contract services with the Facility Manager.
1. Spring Cleanup – to occur as early in the season as possible when the ground has thawed and
is ready to be worked. Cleanup will be completed no later than the last week of May of the
Contract Year. Cleanup will consist of leaves, sticks, curb lines and winter debris. Sidewalks will
be cleaned and swept of sand and grit mixtures.
2. Turf Maintenance – will consist of visits every seven to twelve days and will consist of mowing to
recommend height. The mowing height will be determined after an inspection of the turf area and
the clippings, with off-site disposal of clippings in accordance with any local and county
regulations at an approved land fill or composting area. Mowing, once spring growth has slowed
can be fine mulched, clipped and then left on the turf for nitrogen content. Edge and maintain
edging on all flowerbeds and turf boarders. Sweep/power blow sidewalks of clippings and debris
after each mowing.
3. Shrubs and Flowerbeds – Maintain flowerbeds (deadhead, weed, and trim as needed). Trim
shrubs as needed to maintain a consistent appearance throughout the season.
4. Fall Cleanup – Fall cleanup will be completed and consist of removal of leaves and debris and
th
will be completed no later than the 30 of November of the contract year. All debris and leaves
will be hauled away for proper disposal off site in accordance with any local and county
regulations at an approved land fill or composting area.
5. Dead Shrubs & Trees – These items will be brought immediately to the attention of the Facility
Manager.
6. Flower Plantings & Displays – Spring plantings infilling all planting beds to consist of common
annuals with the final selection approved by the Facility Manager. Flowers consist of Impatiens,
Marigolds, Ageratum, Salvia, Begonias, Petunia, etc. depending on soil conditions and sunlight
requirements. Fall plantings will consist of mums. Late fall planting of Tulips, Daffodils, etc. with
spruce boughs applied for winter protection.
7. Mulching – All shrub beds, island and flower displays will be mulched with premium grade bark
mulch, color to be pre-approved by the Facility Manager.
39
2.02
Administrative and Reporting Requirements
The Contractor will be responsible for the completion of a variety of administrative and reporting
requirements, and the cost of same shall be included in the Base bid.
It is expected that the contractor shall maintain accurate records and accounts of the services rendered
regarding any event; such as date of event, description of work performed, materials and equipment
used, etc. and also shall be responsible for all payroll functions in connection with this bid. Such records
shall be made available to OGS upon request.
The Contractor shall maintain a designated officer or employee as its representative for contact with the
Facility Manager for all communications and transactions.
Upon award of the contract and prior to the start of any work, the Contractor, shall be available for an
initial job meeting with the Facility Manager at a location determined by the Facility Manager. This
meeting shall include:
1. The Contractor's submission of a schedule of work to be reviewed and approved by the Facility
Manager.
2. A review of all Facility use rules.
3. An introduction for each respective organization, chain of command, etc.
Unless otherwise directed, there shall be periodic job meetings for the following purposes:
1. Review job progress, quality of work, and approval and delivery of materials.
2. Identify and resolve problems, which impede planned progress.
3. Coordinate the efforts of all concerned so that the contract progresses on schedule to on-time
completion.
4. Maintain a sound working relationship between the Contractor and the Facility Manager, and a
mutual understanding of the contract.
5. Maintain sound working procedures.
2.03
Drawings / Site Plans
Facility Site Plans which include the landscaped areas are included in the Snow Management Exhibit, B6, for bidders’ information only in preparing their bid. To the best of the Office of General Service’s (OGS)
knowledge and belief, the drawings accurately represent actual site conditions in terms of size, shape,
access, and amenities such as Islands, light poles, signage, etc. The OGS is not responsible for the
accuracy and/or completeness of the drawings. Bidder must physically verify all site conditions of each
facility and submit their bid accordingly.
*****
40
Exhibit B-6
Snow Management
Table of Contents
1.0
1.01
Overview
Background
1.02
Building Operating Hours
1.03
Examination of Existing Building and Contract Documents
1.04
Definition of Terms
1.05
Security Procedures
2.0
Statement of Work
2.01
Scope of Work
2.02
Period of Performance
2.03
Site Preparation/Marking
2.04
Administrative and Reporting Requirements
2.05
Itemized Bid Breakdown
2.06
Drawings / Site Plans
41
Snow Management
1.0
Overview
1.01
Background
OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year
contractual agreement, to provide full service professional building and grounds operation, maintenance,
and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the
charts below.
LOT 1
No. of
Parking
Spaces
Area To Be
Plowed
(Sq ft)
Area of
Sidewalks
(Sq ft)
Albany
898
308,380
21,110
Colonie
1,349
482,570
12,329
Albany
83
28,623
23,460
40 North Pearl St.
Albany
0
900
16,230
Facility Name
Address
City
No. of
Parking
Spaces
Area To Be
Plowed
(Sq ft)
Area of
Sidewalks
(Sq ft)
328 State Street
328 State Street
Schenectady
0
3,500
13,000
Hampton Plaza
38-40 State St.
Albany
0
0
6,480
Facility Name
Address
44 Holland Ave
44 Holland Ave.
50 Wolf Road
50 Wolf Road
625 Broadway
625 Broadway
Ten Eyck
City
LOT 2
1.02
Sub-Contracted Services
The Snow Management Contractor will contract directly with the IFM Contractor as a Sub-Contractor.
Bids contained herein shall be used to value services and ultimately for payment purposes.
1.03
Examination of Existing Building and Contract Documents
Prior to entering into contract, Contractor is under an affirmative duty to inform itself by personal
examination of the specifications and location of the proposed work and by such other means as it may
select, of the character, quality, and extent of the work to be performed and the conditions under which
the contract is to be executed. No pleas of ignorance of conditions that may be encountered or of any other
matter concerning the work to be performed in the execution of the work will be accepted by the OGS as an
excuse for any failure or omission on the part of the contractor to fulfill every detail of all the requirements of
the documents governing the work. Contractor will not be allowed any extra compensation by reason of any
matter or thing concerning which such contractor might have fully informed itself prior to bidding.
1.04
Definition of Terms
References herein this solicitation or in Appendices and Exhibits hereto to;
1. “State” referred to herein this exhibit shall be understood to mean the State of New York, the New
York State Office of General Services, New York State Office of the Fire Prevention and Control,
or the State of New York Office of the State Comptroller.
2. OGS” referred to herein this exhibit shall be understood to mean the New York State Office of
General Service’s Commissioner or his/her designated representative.
42
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder
who is awarded a contract by the State of New York resulting from this solicitation whereby the
State is seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM
Contractor’s representative.
5. “Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.05
Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0
Statement of Work
2.01
Scope of Work
The Contractor shall provide snow plowing, snow blowing, snow shoveling, salting, sanding, and snow/ice
removal services of designated OGS parking facilities, sidewalks, stairways, parking entrance ways, and
parking travel lanes. The Contractor shall provide all necessary labor, equipment and materials (including
shovels, ice picks, plows, backhoe, dump trucks, front-end loader, snow blowers, salt, sand, calcium
chloride, CG-90 Surface Saver anticorrosive deicer or approved equal, etc.) for the capability of removing
all accumulation of snow and ice from the areas described herein, in a timely and efficient manner.
Contractor shall be allowed to store onsite for the season, heavy equipment as appropriate to adequately
service the larger lots. Contractor shall not be allowed to store bulk snow melt (salt) onsite. Contractor
shall coordinate execution of the contract services with the Facility Manager. It will be the responsibility of
the Contractor to monitor weather conditions, and respond as needed for contract services, but in all
cases the Facility Manager will have the option, though not the obligation, to authorize any activity to
commence. The following contract requirements are intended to ensure that the OGS Facilities are safe
for Employees and the General Public during and after snow/ice events:
1. Contractor shall provide the services for each snow/ice storm event unless otherwise directed by
the Facility Manager. The Contractor shall provide services / surface treatments as often as
necessary to mitigate snow and/or ice accumulations. It is expected that snow accumulations
shall not exceed two (2) inches at any time during a snow event. No amount of ice accumulation
is acceptable. Contractor shall take preventative measures to avoid ice build-up and shall take
appropriate action to remove ice should it build-up on any vehicular and pedestrian surfaces
mentioned herein.
2. Snow piles/banks shall not be placed in such a manner as to block the view from a standard
vehicle or block any parking space(s). Snow accumulation areas shall be coordinated with the
Facility Manager.
3. Snow will be pushed as far away from designated parking lanes and areas as possible.
4. After the plowing/removal of snow and/or ice, sand and/or salt shall be effectively applied to all
such surfaces with the intent to prevent the build-up of ice and thereby reduce the risk of
pedestrian slipping and falls. Only non-corrosive treatments such as calcium chloride or equal
shall be approved by OGS for use on building entrance steps/stairways and all concrete surfaces
adjacent to and within 25 feet leading up to building entrances. Only CG-90® Surface Saver®
anticorrosive deicer or equal shall be approved by OGS for use on Parking Garage Roof Decks.
Contractor shall supply all materials, including Calcium Chloride, salt and sand as needed. All
such materials shall only be used after receiving approval from the Facility Manager.
a) The contractor shall be responsible to notify the Facility Manager upon or prior to entering the
premises to perform services and upon leaving the premises at the conclusion of performing
services. Each Facility Manager shall determine the appropriate notification method. If
43
contractor fails to properly notify the Facility Manager, contractor may forfeit payment for
services rendered, at the discretion of the Facility Manager.
b) Contractor shall be liable for any repairs to the site caused by any snow plowing or snow/ice
removal services, including but not limited to lawn and landscaped areas, parking facilities or
pedestrian areas. Such repairs shall be completed and approved by the Facility Manager
prior to submission of the March billing invoice.
c) Snow plowing along curbs shall be performed to avoid snow build-up on adjacent sidewalk.
d) Contractor shall return as needed during each snow/ice event to plow blowing, drifting and
residual falling snow. For purposes of this solicitation, the term snow/ice event shall be the
occurrence of falling snow and/or ice and the occurrence of subsequent ice formation as a
result of falling snow and/or ice.
2.02
Period of Performance
For purposes of this solicitation, “normal working hours” are defined as Monday through Friday between
the hours of 7:00 AM and 6:00 PM, except state observed holidays. During normal working hours, the
Contractor must keep sidewalks, stairways, parking entrance ways, and parking travel lanes to a
maximum snow depth of 2 inches, and clear of ice. Contractor shall also be careful so as not to block in
parked vehicles. Contractor shall perform complete snow plowing and snow removal (when requested)
between the hours of 6:00 PM and 7:00 AM, Sunday evening through Friday morning; and Friday 6:00
PM through Monday 7:00 AM.
Contractor shall train, guide, and supervise staff to minimize property damage during operations. Facility
Manager can direct the Contractor and the Contractor agrees to immediately repair any damage resulting
from the Contractor’s operations. All other repair of damaged areas shall be corrected to the Facility
st
st
Manager’s satisfaction between April 1 and June 1 . The restoration of seeded and landscaped areas
st.
may require further attention beyond June 1
The Contractor shall make every effort to fully restore
these areas as soon as possible and maintain areas until full establishment of turf.
Bidder shall be available for service 24 hours per day from the beginning to the end of each snowfall
season.
2.03
Site Preparation/Marking
Contractor shall flag all outdoor equipment, including but not limited to; utility meters, valves, pumps,
outdoor building equipment, transformers, generators, fire hydrants, curbs, etc. each year prior to
st.
November 1 Method and means of marking shall be identified and agreed to by the Contractor and the
Facility Manager.
2.04
Administrative and Reporting Requirements
The Contractor will be responsible for the completion of a variety of administrative and reporting
requirements, and the cost of same shall be included in the Base bid.
It is expected that the contractor shall maintain accurate records and accounts of the services rendered
regarding any event; such as date of event, description of work performed, materials and equipment
used, etc. and also shall be responsible for all payroll functions in connection with this bid. Such records
shall be made available to OGS upon request.
The Contractor shall maintain a designated officer or employee as its representative for contact with the
Facility Manager for all communications and transactions.
Upon award of the contract and prior to the start of any work, the Contractor, shall be available for an
initial job meeting with the Facility Manager at a location determined by the Facility Manager. This
meeting shall include:
1. The Contractor's submission of a schedule of work to be reviewed and approved by the Facility
Manager.
2. A review of all Facility use rules.
3. An introduction for each respective organization, chain of command, etc.
44
Unless otherwise directed, there shall be periodic job meetings for the following purposes:
1. Review job progress, quality of work, and approval and delivery of materials.
2. Identify and resolve problems, which impede planned progress.
3. Coordinate the efforts of all concerned so that the contract progresses on schedule to on-time
completion.
4. Maintain a sound working relationship between the Contractor and the Facility Manager, and a
mutual understanding of the contract.
5. Maintain sound working procedures.
2.05
Itemized Bid Breakdown
The OGS recognizes that although records exist for seasonal snow fall amounts in a given area, there are
multiple variables which make it extremely difficult, if not impossible to precisely bid snow management
services. As such, the OGS has attempted to reduce each bidder’s risk and in turn, the State’s financial
liability by subdividing the total bid into two major categories, Base Bid and Off-Site Snow Removal/
Disposal. In addition, the Base Bid category has been divided into four sub-categories. These bid items
are articulated as follows and on the subsequent Bid Forms.
Base Bid:
1. Administrative Costs: The OGS recognizes that in order to be ready, willing, and able to respond
to snow/ice events per this solicitation, bidder will have labor, material, equipment, office
overhead, soft costs, etc. expenses whether or not we experience a snow/ice event. As such, the
Administrative Cost category is intended to cover those costs and Contractor shall be paid the
total annual cost in five equal monthly installments beginning December through April.
2. The next three base bid categories which reflect recorded snow/ice event amounts in inches,
(0.01” – 1.00”; 1.01” – 8.00”; 8.01” & above), will be used for payment purposes for each snow/ice
event which is recorded. The official source for determining the amount of snow/ice recorded for
a particular snow/ice event will be the National Weather Service Forecast Office. Refer to the
following web link; http://www.nws.noaa.gov/climate/index.php?wfo=aly . Click on “preliminary
monthly climate data”, be sure that “Albany NY” is highlighted, click on “archived data”, choose
the month, click “Go”. For each such event, Contractor shall be paid the amount bid for that
particular snow/ice event category which represents the recorded snow/ice event. The estimated
number of events listed in the Bid Form is for bid purposes only. Contractor will be paid for each
recorded event that services were performed. The Unit Price bid for each snow/ice category shall
include the total duration of the snow/ice storm. OGS recognizes that not all storm events are of
the same duration, for example some storms may last 1 hour whereas others may last two days.
For the purposes of unit pricing per event, it will be considered as one event. This payment
category is in addition to the administrative costs.
Off-Site Snow Removal and Disposal: The Facility Manager shall designate area(s) to be used for
snow piles and/or on-site snow storage, prior to off-site removal. When and only when requested by
the Facility Manager, Contractor shall remove accumulated snow and dispose off-site to an off-site
location of the Contractor’s choice. Contractor’s chosen off-site disposal location shall be in
accordance with all applicable laws, rules, and regulations governing such disposal. The method of
snow removal shall be agreed upon by the Facility Manager and the Contractor shall be paid in
accordance with the actual quantities removed times the unit price per cubic yard bid.
2.06
Drawings / Site Plans
The following reference drawings are included herein for bidders’ information only in preparing their bid.
To the best of the Office of General Service’s (OGS) knowledge and belief, the drawings accurately
represent actual site conditions in terms of size, shape, access, and amenities such as Islands, light
poles, signage, etc. The OGS is not responsible for the accuracy and/or completeness of the drawings.
Bidder must physically verify all site conditions of each facility and submit their bid accordingly.
45
46
47
48
49
50
51
(This Page Intentionally Left Blank)
*****
52
Exhibit B-7
Building Asset & Equipment Inventory
Table of Contents
LOT 1
44 Holland Ave
 Building Asset Inventory
 Equipment Inventory – Maintenance Department
 Equipment Inventory - Housekeeping Department
50 Wolf Road
 Building Asset Inventory
 Equipment Inventory – Maintenance Department
 Equipment Inventory - Housekeeping Department
625 Broadway
 Building Asset Inventory
th
 Equipment Inventory – 6 Floor Cafe
 Equipment Inventory – Maintenance Department
 Equipment Inventory - Housekeeping Department
40 North Pearl Street (Ten Eyck)

Building Asset Inventory
LOT 2
328 State Street


Building Asset Inventory
Equipment Inventory
38-40 State Street (Hampton Plaza)

Building Asset Inventory

Equipment Inventory
53
FGP, 4/22/13
44 Holland Avenue; Building Asset Inventory
Description
Quantity
Manufacturer
Model #
Serial #
Condition
44 Holland Avenue – Building System Controls
Solidyne Building Control system
1
Soildyne
44 Holland Avenue – Emergency Generator
Emergency Generator 800 kw
Stand-by generator 100 kw
1
1
Caterpillar
Onan
3412
100DGBL30481A
Good
Good
Stand-by generator Manual
Transfer Switch
Emergency Generator Automatic
Transfer Switch
1
Onan
OTCU150G15G
Good
1
Onan
OTIII
Good
Simplex 4100U Fire Alarm Panel
Photo Smoke Detector
Heat Detector
Pull Station
Fire Pump
Fire Bell/Strobe
1
87
6
27
1
63
Simplex
Simplex
Simplex
Various
Fairbanks Morse
Wheelock
4100U
20098-9201
Various
Various
2800
Varies
Good
Good
Good
Good
Good
Good
Building Public Address System
1
Door Holders
4
Architectural
Acoustics
Various
Varies
Good
FM-200 Computer Room System
Building Fire Sprinkler System
Kitchen Hood System
2
1
1
Kidde
Viking
Kitchen Knight
H1
PCL
Good
Good
Fair
Carrier 300 ton Centrifugal Chiller
1
Carrier
19XR
2121287BHH64
Good
Carrier 325 ton Centrifugal Chiller
1
Carrier
19XR
2021287BHH65
Good
44 Holland Avenue – Fire Alarm
Good
44 Holland Avenue – HVAC
54
FGP, 4/22/13
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Serial #
Condition
Cooling Tower
Domestic Hot Water Holding Tank
Djerland Boiler Draft Inducer Fan
Cafeteria Air Handling Unit
Condenser Water Pump
Domestic Hot Water Circulator
Pump
Cooling Tower Treatment System
Supplemental AC Unit 8th Room
Conf Room
Supplemental Cooling Unit (news
Stand)
Loading Dock Heater
Trash Room Heater
Building Chill Water Circulating
Pump
Building Heating Water Circulating
Pump
Building Supply Fan
OPWDD Liebert Units
1
1
1
1
1
1
Marley
Ergomax
Djerland
McQuay
Armstrong
Armstrong
Quadraflow
E109
HVX9000
Seasonmaster
8XGX134030
3X3X84380
Good
Good
Good
Good
Good
Good
1
1
Walchem
Mitsubishi
WCT310-142
PUYA36NHA3
Good
Good
1
Mitsubishi
PUYA24NHA3
Good
1
1
2
Trane
Trane
Siemans
7AGS
70S
PE2T1CUS
Good
Good
Good
2
A.O. Smith
T35037
Good
2
2
Trane
Liebert
CapNet Liebert units
2
Liebert
Ventilation Units
Domestic Water High Service Pump
3
2
McQuay
Marathon
Vestibule heaters
Refrigeration Monitoring System
Building Perimeter Zone Pump
Building Exhaust Fan
6
1
8
4
Trane
MSA
A.O. Smith
McQuay
Cafeteria Walk in Coolers
4
Maintained by OGS
Food Service
Maintained by
OPWDD
Maintained by
OFT
5F215TTZR7043A
AW
Chillguard LE
55
FGP, 4/22/13
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
Description
Patterson Kelly Hot Water Boiler
Boiler Circulator Pump
OMH Liebert Units (2nd Floor
Computer Room)
Air Handling Unit
Perimeter Fan Coil Units
Quantity
Manufacturer
Model #
5
5
7
Patterson Kelly
Armstrong
Liebert
Mach C-2000
3X3X84380
Maintained by
OMH
XLS228V
Various
18
457
Mcquay
Trane
Serial #
Condition
Good
Good
Good
Good
Good
44 Holland Avenue – Perimeter Access Control
Building Access System
1
Maintained by OMH
Good
Good
44 Holland Avenue – Window Cleaning
N/A
44 Holland Avenue – Other
Otis Passenger Elevator
3
Otis
Freight Elevator
Loading Dock Lift
OMH Computer Room UPS
Building Motor Control Center
4th floor white noise system
4th floor lighting occupancy system
1
1
1
1
1
1
Otis
Kelley
Maintained by OMH
Square D
Watt Stopper
Various
Lawn Irrigation System
Roof Irrigation System
Hardscape systems - Parking lots,
sidewalks & Building façade
Backflow Preventers
Handicapped automatic doors
1
1
1
Hunter
Hunter
N/A
Various
Good
Good
Fair
3
22
Watts
Power Access
Various
Good
Good
KDL685SM
P52
Maintained by OPWDD
56
FGP, 4/22/13
13665
Good
Excellent
Fair
Fair
Good
Good
Inv. Tag
Number
44 Holland Avenue; Equipment Inventory – Maintenance Department
Description
Gas Pressure Washer
Vacuum Pump
Electronic Refrigerant Scale
Leak Detector
Cordless Reciprocating Saw
Cordless Circular Saw
Cordless Drill
Cordless Impact Driver
18V Cordless Battery Charger
Bench Grinder
Impact Driver
Cordless Drill
Chain Hoist
Snow blower
7 Drawer Top Tool Chest
3 Drawer Intermediate Tool Chest
5 Drawer Tool Cabinet
Tool Project Center
HP All in One Printer/Scanner/Fax
Snow blower
Drain Cleaner
Reciprocating Saw
3/8 VSR Drill
Jump Pack battery starter
Husky Air Portable Compressor
Ryobi Palm Sander
Angle Grinder
Balometer flow Hood
Fiberglass type 1A stepladder
Fiberglass type 1A stepladder 9’
Fiberglass type 1A stepladder 8’
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
9
1
1
Manufacturer
Model #
Serial #
Husky
Robinair
TIF
TIF
Milwaukee
Milwaukee
Milwaukee
Milwaukee
Milwaukee
Powa-Craft
Milwaukee
Dewalt
Hurricane
Ariens
Westward
Westward
Westward
Westward
Hewlett Packard
Ariens
Ridgid
Dewalt
Ridgid
Black & Decker
Husky
Ryobi
Ryobi
Alnor
Werner
Werner
Werner
HU80722
15500
9010A
8800A
2620-20
2620-30
2620-10
AL1135945
49-59-1801
DC730
B08048078
924073
1RC69
1RC64
1RC67
1RC70
C8192A
921018
k-400
DW304PK
R7001
JUS350B
H15123TK
AJ1148
AB1131
6200
57
FGP, 4/22/13
60811001499
B58AD08382121
B57AD08375082
B228AD08383602
B55AD083904344
B29AH08424439
FCR5141A
229BD08320474
981325
015T/1
4983
MY8638507R
002080
VBM537640210
243647
CS103642890
02873
50459
31511
71215314
Condition
Excellent
Excellent
Excellent
Fair
Good
Good
Good
Good
Good
Fair
Good
Good
Good
Fair
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
New
Good
Good
Good
Inv. Tag
Number
440117HOL
440120HOL
440121HOL
440122HOL
440124HOL
440125HOL
440126HOL
440127HOL
440128HOL
440129HOL
440130HOL
440131HOL
440132HOL
440135HOL
440136HOL
440137HOL
440138HOL
440139HOL
440140HOL
440140HOL
440141HOL
440142HOL
440143HOL
440144HOL
440145HOL
440146HOL
440147HOL
440148HOL
Description
Fiberglass type 1A extension ladder
Quantity
1
Manufacturer
Model #
Serial #
Werner
Condition
Inv. Tag
Number
Good
44 Holland Avenue; Equipment Inventory – Housekeeping Department
Focus II Boost Floor Machine
Mini Carpet extractor
Voyager Duo
Wet/Dry Vacuum
Side X Side
Wide Area Vacuum
High Speed Buffer
Canister Vacuum
Canister Vacuum
Canister Vacuum
Back Pack Vacuum
Back Pack Vacuum
Carpet Extractor
1
1
1
1
1
1
1
1
1
1
1
1
1
Clarke
Tenant
Voyager
Summit
Hawk
Eagle
Hawk
Tenant
Tenant
Tenant
ProTeam
ProTeam
Tenant
05364A
607713
10086260
70-714010
HP1520-25
48-TK464E
HCF1520-2MDC
6142151207B
6142151207B
6142151207B
SCM1282
SCM1282
607682
*****
58
FGP, 4/22/13
0633026590
607713-10413831
100861300000073
0816075341
633026590
8000054542
810039437
162999
162982
162181
62-142332
62-142402
10420329
New
New
New
New
New
New
New
New
New
New
New
New
New
440100HOL
440101HOL
440102HOL
440103HOL
440104HOL
440105HOL
440106HOL
440107HOL
440108HOL
440109HOL
440110HOL
440111HOL
440112HOL
50 Wolf Road; Building Asset Inventory
Description
Quantity
Manufacturer
Model #
Serial #
Condition
50 Wolf Road – Building System Controls
Metasys Extended
ArchitectureSoftware
Operator Work Station
Metasys Server
NAE Controller
DX9100 Controller
VMA Controller
UNT Controllers
1
1
1
5
6
375
58
Johnson Controls
MSEA
N/A
Dell
Dell
Johnson Controls
Johnson Controls
Johnson Controls
Johnson Controls
Optiplex 360
Optiplex 780
MS-NAE4510-2
DX9100
APVMV1420
UNT-101
7FSQBK1
1WKRFN1
N/A
N/A
N/A
N/A
Good
Good
Good
Good
Good
Good
Engine 3512
Generator SR4B
Engine
0CMJ00620/1
97-9048
Generator
2DM020580/1
44-1772
Good
EST 3
N/A
Good
EST 1
N/A
Good
SIGA-PS
N/A
Good
SIGA-PH
N/A
Good
SIGA-PS
N/A
Good
Good
50 Wolf Road – Emergency Generator
Emergency Generator
1
Caterpillar
50 Wolf Road – Fire Alarm
Fire Alarm Panel
1
Fire Alarm Annunciator Panel
4
Duct Smoke Detector
38
Heat Detector
75
Smoke Detector
625
Edwards Systems
Technologies
Edwards Systems
Technologies
Edwards Systems
Technologies
Edwards Systems
Technologies
Edwards Systems
Technologies
59
FGP, 4/22/13
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Serial #
Pull Station
Fire Extinguishers
Fire Standpipe System
22
Edwards Systems
Technologies
N/A
N/A
Good
107
1
Amerex
N/A
N/A
N/A
N/A
N/A
Good
Good
1
Pemall
RP-1002
N/A
Good
1
Trane
U03F00787
Good
1
Marley
NC-8306F20S
Good
Cooling Tower 2
Chiller #1
Chiller #2
1
1
1
Good
Good
Good
1
U03F00663
Good
Domestic Hot Water Pump 1
Refrigerant Leak Monitor System
Domestic Hot Water Heater
1
1
2
Taco
HaloGuard
A.O. Smith
185-101
3335
N/A
Good
Good
Good
Condenser Water Pump
2
Paco
N/A
Good
Supply Pressurization Fans
Ductless Split System
2
2
Twin City Fan
Liebert
NC-235661-A1
CVHF640
19XL5353371CQ
RTUA0704YE01R3DOVF
N
ZXM101167A
1CG2ACLB
BTH199A970
17-80951-1A01011872EE
FCV
MMD36EX000
NC-8306F2CS
L03G05973
`1094J48276
Chiller #3
Marley
Trane
Carrier
Trane
N/A
N/A
Good
Good
Humidifier Systems
Desiccant De-Humidifier
Tower Chemical treatment
systems
Air Handler
Heating Water Pump
2
2
Nortec
Munters
Walchem
NHP010
HC300
WCT310-1N2
N/A
N/A
N/A
Good
Good
Governaire
Baldor
RSA-11-E
EM2513T
32964
N/A
Good
Good
FM-200 Clean Agent System
Condition
50 Wolf Road – HVAC
Cooling Tower For Trane Screw
Chiller
Cooling Tower 1
2
4
6
RTCA0704F00A300GKM
N
NC-235662-A2
60
FGP, 4/22/13
Good
Inv. Tag
Number
Description
Chilled Water Pump
Liebert CRAC Units
Condensing units for Liebert
CRACS
Fulton Pulse Boiler for Heating
Return Air Fan
Supply Air Fans
Hot Water Unit Heaters
Variable Frequency Drives
VAV Box
Exhaust Fan
Fan Coil Unit
Quantity
6
6
6
8
8
8
10
24
375
34
40
Manufacturer
Model #
Serial #
Condition
Baldor
Liebert
Liebert
EM2531T
DH199AUAGEI
DCDF217CAS4046
N/A
N/A
N/A
Good
Good
Fulton Pulse
Governaire
Governaire
Trane
N/A
N/A
N/A
N/A
Good
Good
Good
ABB
Envirotech
Carnes
PHW-1400
32963RF1-RF2
32963SF1-SF2
UHSA060S8EAA1T00000
0
N/A
N/A
FCV122
N/A
N/A
N/A
Good
Good
Trane
FCDB1001C
N/A
Bosch
DMP
GE
D7212GV3
XT30/XT50
N/A
ITS/DX40
4510
N/A
Pelco
DX8100
N/A
Siemens
Liebert
17-72458-C0010
UDA63227A36AD37
QSC Audio
Hunter
ISA800T
PC300
N/A
C255643/LI050
7
N/A
N/A
Good
Good
Good
Good
50 Wolf Road – Perimeter Access Control
Intrusion System
Panic Button system
1
1
Card Access/Mag-Lock System
CCTV System
1
1
Good
Good
Good
Good
50 Wolf Road – Window Cleaning
N/A
50 Wolf Road – Other
480V Distribution Switchgear
1
Data Center UPS
1
White Noise System
Irrigation System
1
1
61
FGP, 4/22/13
Good
Good
Good
Good
Inv. Tag
Number
Description
Manufacturer
Model #
Serial #
1
Harmsco
BCB-2-2EXT
N/A
Good
1
Johns Manville
N/A
N/A
Good
Hardscape systems - Parking
lots, sidewalks & Building façade
1
N/A
N/A
N/A
Good
Loading dock leveling system
13.2 KV Switchgear
13.2 KV to 480V transformers
Grinder Pumps
Liebert PDU
1
2
2
2
2
Kelley
S&C Electric
N/A
Goulds
Liebert
N/A
CDA-775762
N/A
S10020N1
PPA150C
N/A
N/A
N/A
N/A
547252-002
Good
Good
Good
Good
Good
Automatic transfer Switches
Closed Loop Filters
Backflow Preventers
Traction type elevators
Cluster Fly Light Traps
Commercial Coolers
3
3
3
5
10
12
Russell Electric
Hayward
Watts
Thyssen Krupp
Vector
ColdTech
2000
SBF0104-AB21
M101
GD-200
182536
J4SRF40BQ
N/A
N/A
N/A
0830620621
N/A
N/A
Good
Good
Good
Good
Good
Fair
Water coolers
Lighting Panels
Handicapped door openers
12
15
26
Oasis
Lithonia
Nabco
WF362
Synergy SYSCMLXIP
Gyrotech 710
N/A
N/A
N/A
Good
Good
Good
Domestic Water Filtration System
Built up Modified Bitumen Roof
System
Quantity
Condition
Inv. Tag
Number
50 Wolf Road; Equipment Inventory – Maintenance Department
Description
26" snow blower
9 gallon shop vacuum
6" Bench Grinder
Battery Charger
Reciprocating Saw
6.5 hp Lawn Mower
Quantity
1
1
1
1
1
1
Manufacturer
Model #
Serial #
Ariens
Rigid
Dayton
Husky
Porter Cable
Scotts
926037
WD09700
4Z123G
HSK1084
9748
22965X8A
1915
10299R0589
n/a
OFI20A303351
944671
742871040580011
62
FGP, 4/22/13
Condition
Inv. Tag
Number
Good
Good
Good
Good
Good
Good
277
278
105
114
151
224
50 Wolf Road; Equipment Inventory – Maintenance Department
Description
Wet/ Dry Vacuum
18V Fluorescent Area Light
Large Gang Box
Drum type Drain Snake
Drill Press
24' Extension Ladder
Electric Air Compressor
Key Machine
Electric Air Compressor
Electric Air Compressor
Panther Roof Cart
Panther Roof Cart
Job Box
Platform Truck
18V Circular Saw
Job Box with Sloped Lid
Pallet Jack
18v Jigsaw
Kinetic Water Ram
Cordless Reciprocating Saw
Power Vep Pipe Cleaner
Right Angle Grinder/Sander
Circuit Tracer Kit
Laptop Computer
Non-network Desktop
BMS Desktop Computer
BMS Monitor
Light Meter
Laser No contact Therm.
Lamp Tester
3 in 1 Temp/Humid/Air Flow Meter
Manufacturer
Model #
Serial #
1
1
1
1
1
1
1
1
1
1
1
1
1
2
1
1
1
1
1
1
1
1
1
Power Flite
Dewalt
Dayton
Rigid
Jet
Werner
Sanborn
HPC Inc.
Speedaire
Speedaire
Panther
Panther
Job Box
Rubbermaid
Dewalt
Job Box
Lift Rite
Dewalt
Hydraulic Mfr.
Dewalt
General
Bosch
Pasar
PF-47
DC527
6A577A
R375
JDP14JF
D1524-2
3-HP
6666HQT
4B227E
4B227E
n/a
n/a
654990R4
5M703
DC390
656990
4040223-04
DW933
DL0187
DW938
6355GWS
1347
4024140238
9149
160866
n/a
VV-31945-D94
1070640
n/a
L1780333
AT09247
L2/26/04-00094
L2/26/04-00096
n/a
n/a
n/a
n/a
46797
n/a
LR55270048
126438
n/a
909867
1PVW0529
610546
n/a
Fair
New
Good
Good
Good
Good
Good
New
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
127
116
132
126
154
152
115
129
108/109
1
1
1
1
1
1
Dell
Dell
Dell
Dell
Extech
Raytek
PP01L
DHS
DHM
na
EA-30
104355
CN-04P2-404864335U2488
1
1
Beha/Greenlee
Extech
LT277
45160
n/a
Q300731
Good
Good
Good
Good
Good
Good
Good
Good
157
260
158
267
113
150
110
111
63
FGP, 4/22/13
4MDQ3J1
H530Y21
OCC280-71618-67L-AA0L
60200783
RAYL000289233
Condition
Inv. Tag
Number
Quantity
223
124
199
133
104
225
135
102
134
169
168
177
147
106/227*
50 Wolf Road; Equipment Inventory – Maintenance Department
Description
Palm Sander
Push Sweeper
Tool Cart
Circular Saw
18v combo wet/dry vacuum
Pneumatic Drill
Pneumatic Die Grinder
Pneumatic Ratchet
Pneumatic Impact Wrench
Clamp-on ammeter
Clamp-on ammeter
High Voltage Detector
Clamp on pipe freeze kit
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Fiberglass type 1A ladder
Hammer Drill
Ladder Cart w/ cabinet
Fiberglass type 2 ladder
Metal type 2 ladder
Electric Pressure Washer
Humidity and Temp. Chart Recorder
Rolling Tool Cabinet
Manufacturer
Model #
Serial #
Condition
Inv. Tag
Number
1
Dewalt
D26451K
997092
1
Dayton
52042
n/a
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Westward
Skilsaw
Dewalt
Dayton
Dayton
Ingersol Rand
Dayton
Fluke
Fluke
Salisbury
Cold Shot
Werner
Werner
Werner
Werner
Werner
Werner
Werner
Werner
Werner
Werner
Werner
Dewalt
Rubbermaid
Werner
Werner
Husky
Extech
Proto
5HM85W
5400
DC500
4Z699
2Z484C
109XP
6Z830D
334
334
4244
n/a
8'
8'
8'
8'
6'
6'
6'
6'
6'
6'
10'
DW505
n/a
4'
4'
1800S
RH520
J442742-12RD
n/a
n/a
81999
117372
128203
n/a
3817
83717752
83717767
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
968692
n/a
n/a
n/a
704139287
CH02983
n/a
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
138
143/166
121
155
122
123
181
148
112
117
213
128
139
149
161
164
140
160
162
165
175
141
179
230
103
178
176
156
131
101
Quantity
64
FGP, 4/22/13
125
50 Wolf Road; Equipment Inventory – Maintenance Department
Description
Tool Chest
Portable Shop Vac
Infrared Thermometer
Wet Dry Vacuum
18V Cordless Drill/Driver
3500W Gas Generator
Corded Jig Saw
VSR Electric Drill
Heat Gun
A/V Cart (plumbing)
Fiberglass Type II ladder
9hp Snow Thrower
3 shelf work cart
Micro See Snake
Drill Bit Sharpener
1/2 ton Chain Hoist
Digital Psychrometer
Cordless Screwdriver
Refrigerant leak detector
4wd Tractor
Snow blower attachment
Rotary Broom attachment
Broadcast Spreader
Dell monitor
4' Ladder
Cordless Drill
Cordless Drill
14' Platform Ladder
14' Platform Ladder
1/4 hp submersible pump
1/4 hp submersible pump
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Manufacturer
Model #
Serial #
Proto
Dewalt
Fluke
Rigid
Dewalt
J442719-12RD
DC500
62
WD1950
DC759
30208
DW317
D21009
8975
n/a
4'
921004
n/a
n/a
750X
series 622
RH300
PS20
TIFXL-1A
T1030
GE2063
GE2895
2170
SE198WFP
na
DF030D
TD090D
na
na
TP-250
TP-250
n/a
450479
94045955
07161R0730
790444
1014638539
995086
814306
731-608189
n/a
n/a
1527
n/a
n/a
7325
RR-B
9615805
784007336
70812001493
Z8NXH1242
R07ZA053
R08XA012
n/a
OC558H
na
063137K
053599K
na
na
1096
1096
Briggs and Stratton
Dewalt
Dewalt
Milwaukee
n/a
Werner
Ariens
n/a
Rigid
Drill Doctor
CM
Extech
Bosch
Tif
New Holland
New Holland
New Holland
Earthway
Dell
Werner
Makita
Makita
Werner
Werner
Ridgid
Ridgid
65
FGP, 4/22/13
Condition
Inv. Tag
Number
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
100
216
215
216
221
222
226
228
229
232
231
233
234
235
236
238
245
239
246
249
247
248
250
266
263
252
251
253
254
255
256
50 Wolf Road; Equipment Inventory – Maintenance Department
Description
1/4 hp submersible pump
1 hp Submersible Pump
Dehumidifier
Dehumidifier
Balometer
Cooling Tower Vacuum
Cooling Tower Vacuum Filter Rack
18v drill/driver
BMS computer monitor
BMS computer
3/8 right angle Drill
Digital Thermometer
Orbital Saw
Table Saw
Moisture Meter Kit
Welding Helmet
Mig welder
Metal Cutting Chop Saw
Drain Jetting Machine
1/2" Electric Impact Wrench
Cordless Hammer Drill
42" Flat Panel Monitor
Laser Jet Printer
Arc Flash PPE Kit w/ Carry Bag
Digital Camera 12MP
Drum Style Drain Cleaner
Tractor Mount Tailgate Spreader
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Manufacturer
Model #
Ridgid
Ridgid
LG
LG
Alnor
Goodway
Goodway
Dewalt
Dell
Dell
Dwalt
Cooper
Dremel
Ryobi
General
Miller
Hobart
Dewalt
Goodway
Dewalt
Dewalt
TCL
H.P.
Salisbury
Fuji
Rigid
Snowex
TP-250
58321-RHD1
LHD659EBL
LHD659EBL
na
CTV-1501
CTV-F2
DCD940
Serial #
1096
xx96
91EX0488
93EX0565
70831073
2764
512
926305
LN/0D307TJ
CN-0D307J-74445-960-6945-7F5AB1
DW960
871947
SH664
N/A
6300
992
RTS20
Z111843360
M70-D
7D0912
ProHobby Series
N/A
Handler 140
MB470948Y
D28710
98784
PJ-600-60
5592
DCF889
995378
DCD985
164031
LE42FHDE5300
M185FF700027
Laser Jet 200
CNB9D9470X
N/A
N/A
FinePix J2300
0B807821
K-400
VBM703271210
SP-100
X1230307
Condition
Inv. Tag
Number
New
New
New
New
New
New
New
New
New
New
257
258
259
264
265
270
269
271
272
273
274
275
276
280
281
282
283
284
285
286
287
288
289
Good
Good
Good
Good
290
291
292
Good
Good
205
203
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
50 Wolf Road; Equipment Inventory – Housekeeping Department
Floor Buffer
Carpet Extractor
1
1
Power Flite
US Products
M202-3+
King Cobra 500 series
66
FGP, 4/22/13
11726
03594E
50 Wolf Road; Equipment Inventory – Housekeeping Department
Description
Canister Vacuum
Canister Vacuum
Canister Vacuum
Canister Vacuum
Canister Vacuum
Canister Vacuum
Battery Charger
Floor Scrubber
5 gal mop bucket w/ wringer
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
Janitor Cart
32 gallon can w/ dolly
Brute Caddy Bag
Wet/ Dry Vacuum
Backpack Vacuum
Backpack Vacuum
Backpack Vacuum
Backpack Vacuum
Backpack Vacuum
Carpet Fan
Carpet Fan
Canister Vacuum
Canister Vacuum
Floor Buffer
Wide area vacuum
Quantity
Manufacturer
Model #
Serial #
Condition
Inv. Tag
Number
1
1
1
1
1
1
1
1
**8
1
1
1
1
1
1
1
1
1
**11
**9
1
1
1
1
1
1
1
1
1
1
1
1
Nilfisk
Tennant
Betco
Advance
Advance
Nilfisk
Lester Electric
Tennant
Rubbermaid
GD1005
607961
piccolo
GD2000
GD2000
GD1005
n/a
9000944
n/a
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
Rubbermaid 6183
n/a
2642
3500
M30902704
M30902704
M30902704
M30902704
M30902704
614277
614277
UZ934
UZ934
F5
3280
5260459
Fair
Fair
Fair
Fair
Fair
Fair
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
193
187
196
NI
NI
NI
206
170
NI
173
183
184
185
186
189
191
192
209
NI
NI
202
171
212
190
174
172
198
197
182
363
201
211
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Continental/Rubbermaid
Rubbermaid
Rubbermaid
Tennant
Tennant
Tennant
Tennant
Tennant
Tennant
Tennant
Tennant
Euroclean
Euroclean
Tennant
Tennant
67
FGP, 4/22/13
GV50500000176099
192164
35000022
35000028
AD5070934
460400576
900094-10216164
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
607673-10315958
10703914
10703912
10703903
10703904
10703913
6C008087
6C008089
6450003
6450009
900181-10327518
607734-10328026
50 Wolf Road; Equipment Inventory – Housekeeping Department
Description
Hip Vacuum
Hip Vacuum
Locker Set
Locker Set
Backpack Vacuum
Backpack Vacuum
Backpack Vacuum
Backpack Vacuum
Carpet Machine
Charger
Upright Vacuum
Upright Vacuum
Upright Vacuum
Upright Vacuum
Upright Vacuum
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Manufacturer
Model #
Serial #
Nilfisk
Nilfisk
Hallowell
Hallowell
Pro-Team
Pro-Team
Pro-Team
Hawk
Tennant
MAC
Tennant
Tennant
Tennant
Tennant
Tennant
UZ964
UZ964
numbered 1-18
numbered 19-36
DT100
DT100
DT100
HV Breeze
1610
SCR242017
614215
614215
614215
614215
614215
064-200-2773
642002766
n/a
n/a
DT 16-023553
DT 16-023554
DT 16-023555
604202872
******
68
FGP, 4/22/13
900050-10319278
7017825
157158
157156
157155
157145
157150
Condition
Inv. Tag
Number
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
362
361
207
208
360
364
210
204
218
219
240
241
242
243
244
625 Broadway; Building Asset Inventory
Description
Quantity
Manufacturer
Model #
DELL Optiplex
780
Serial #
Condition
625 Broadway - Building System Controls
EMS - Metasys System Server
MEAS Program/Software
AHU Controllers
VAM Controller
DX 9100 Controllers
MIG Integration
NCM
Operator Workstation
UNT Controllers
TC-9100
1
10
344
4
3
7
3
36
Johnson Controls
Johnson Controls
Johnson Controls
Johnson Controls
Johnson Controls
DELL Optiplex
Johnson Controls
9
Johnson Controls
Good
Good
Good
Good
Good
Good
Good
Good
755
Good
625 Broadway - Emergency Generation
480v 1500 kw Emergency
Generator.
1
Milton CAT
3512
6WN00480
Good
4120
1195905 4400 W
Good
625 Broadway - Fire Alarm
Simplex 4120 Fire Panel w/4 remote
panels.
Annunciator Panel
Heat Detectors
Smoke Detectors
Duct Detectors
5
Simplex
1
101
224
54
Simplex
Simplex
GSA 4098-9733
Simplex
4098-9714
Pull Stations
Fire Fighter phone jacks
Audible / Visual Strobes
50
58
448
Simplex
Simplex
Simplex
Fire Extinguishers
120
Amerex
4099-9001
4590-A
4906-9151
49069127
S-500
69
FGP, 4/22/13
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
Description
Quantity
Fire Standpipe System
Fire Pump 1000 gpm.
Wet Sprinkler System
Stairwell pressurization system.
Dry Sprinkler Systems
st
FM-200 Systems. 1 floor
Manufacturer
Model #
Serial #
Condition
1
1
1
1
2
2
Fairbank-Morse
Simplex
Simplex
Simplex
Cerberus
PCA-90560E
2
1
1
Cerberus
Siemens
Cerberus
PCA-90070-E
CPY-150
PCA-90375-E
Good
Multi-Stack 150 ton modular water
chiller.
API-Schmidt/Bretten 150 ton heat
exchanger.
Dolphin Unit.
1
Multi-Stack
MS30C2H2W-V
Good
1
Schmidt Bretten
SX29-1250-191
Good
2
Dolphin 3000
Good
Trane 600 ton chillers.
Domestic Booster pumps.
RTUs.
2
2
2
Clear Water Systems
C.
Trane
US Electric
Trane
CVHF0485
S 687 A
TCD121C40AAA
Good
Good
Good
Cold & Hot water pump VFDs.
Primary HW pumps.
Secondary HW pumps.
Cooling Towers.
Cooling Tower
Cooling Tower chemical dispensing
systems.
Secondary CW pumps.
Hot Water Unit Heaters
5
2
2
2
1
3
ABB
Baldor
Baldor
Marley
IMECO
ChemEnergy
37T082766G1
EM 3313 T
NC3202CS
FCP-XL-530
AP1-BT
Good
Good
Good
Good
Good
Good
3
3
Baldor
AO Smith
EM 255 IT
DEL 6 102
Good
Good
Backflow preventers.
4
rd
FM-200 System 3 floor
th
FM-200 System 8 floor
Good
Good
Good
Good
Good
Good
Good
625 Broadway - HVAC
Good
70
FGP, 4/22/13
Inv. Tag
Number
Description
Quantity
Manufacturer
Cold & Hot water pump VFDs.
Primary CW pumps.
Primary Condenser pumps.
Cooling Tower VFDs.
Exhaust fans.
Air Handling Units.
5
5
5
6
7
8
ABB
Baldor
Baldor
ABB
Twin City Fan Co.
Trane
Fulton Pulse Heating Boilers.
Return fans & VFDs.
8
8
Fulton
Twin City Fan Co.
Supply fans & VFDs.
8
Twin City Fan Co
th
2
1
Liebert
Liebert
rd
5
Liebert
st
2
1
2
VH 200 C ASEI
Vulcain-Honeywell
AO Smith
CRAC Liebert units 8 floor
th
CRAC Liebert units 8 floor
CRAC Liebert units 3 floor
CRAC Liebert units 1 floor
Refrigerant Alarm System.
AO Smith Domestic Hot Water
Boilers.
Cooling Tower VFDs.
Fan Coil Units - FCUs,
VAVs.
6
37
351
Model #
EM 2513 T
EM 2539 T
TCWP2
MCCA100GA
MCC100UB
MCCA066
MCCA066
MCCA080
MCCA080
MCCA080
MCCA080
PHW 1400 CM
542-BAF-SW
ABB Drive
402-BAF-SW
ABB Drive
BU 102C-ASEI
BF 102C-ADEI
508 A
CW 060 DCSA
37731-A
UH 200 C ASEI
VA301 EM-20
LW 500-990
ABB
Trane
Enviro-Tech
K00C54432
500C54487
K00C51381
K00C54507
K00C54444
K00C54460
K00C52457
K00C52614
Condition
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
71
FGP, 4/22/13
Serial #
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Serial #
Condition
800 -8000
1
Security Integrations
C-Cure / Passage
Point
Security Integrations
1
Spider
1
Powell Electric
Good
1
Power Light
Good
1
Eco-Sep
Good
625 Broadway - Perimeter Access Controls
CCTV System.
Building wide Access Control
System.
Intrusion Alarm system.
1
1
Good
Good
Good
625 Broadway - Window Cleaning
Window Cleaning Scaffolding
625 Broadway - Other
34.5k Substation with duel primary
feeds.
Power-Guard photovoltaic array &
Inverter system.
Eco-Sep Oil separator - 160 gpm
w/auto oil recovery.
Public Address System.
White Noise System - with 5 Amp.
Units.
Panic Button (4 button) System
Stevens Roofing System- warranty
expiration 2016
Hardscape Systems - Parking lots,
sidewalks & Building façade
500 space 7 level Parking Garage
Loading dock leveling system
Pit transformers 34.5 - 480v. & sump
pumps.
Transfer Switches.
Otis freight elevator.
Otis passenger elevators.
1
1
4
1
Good
Good
Simplex
Stevens
Good
Good
1
Good
1
1
2
Good
Good
Good
8
1
9
Kelley
R.E. Uptegraff Mfg.
Co.
Russell Electric
Otis
Otis
AFX
Good
Good
Good
72
FGP, 4/22/13
Inv. Tag
Number
Description
Quantity
Distribution Switch Gears.
Commercial Pantry Coolers.
Lighting Panels
Handicapped Automatic Doors
Water coolers
UPS System Data Ctn.
10
14
18
30
30
1
Manufacturer
Model #
Siemens
Jordon
Lumisys
Gyro-Tech
Halsey Taylor
Maintained by DEC
Serial #
Condition
Inv. Tag
Number
Good
Good
Good
Good
Good
Good
SKT48SS
0VLSEBPF
625 Broadway; Equipment Inventory – 6th Floor Cafe
Hot Dog Steamer
Single Convection Oven
Commercial Microwave
Commercial Microwave
Commercial Microwave
4 bay steam table on wheels
Simple steam counter steamer
Automatic Meat Slicer
1
1
1
1
1
1
1
1
DS-1A
ES10SC
RFS-11-MPS
RFS-11-MPS
RFS-11-MPS
MOD-400DM
EZ-5
2912
4.3003E+11
01C09464
101165732
101165752
101165786
CAG5085
Single DR
56-1138624
431
438
428
429
430
427
440
434
104170049
Good
Good
Good
Good
Good
Good
Good
Good
Good
Display Merchandise Refrigerator
1
RSSM-678SC
2 Section R/I Refrigerator
Sandwich Prep Refrigerator
2 Section R/I Freezer
Ice Machine - 400 lb. Cube
2 Section pass-thru refrigerator
1
1
1
1
1
DRA-2D-S7-LD
UR-5-16
FA-2D-S7
ICE-400 FAPB
R1A-2D-S7-PT
CO165970
2 Dr. Under
C0165843
K012-04531-7
C0165991
Good
Good
Good
Good
Good
433
439
435
436
437
WT3SPD-13148
WT3SPD-12919
998244
Good
Good
Good
Good
Good
Fair
Fair
368
369
391
392
393
394
395
432
625 Broadway; Equipment Inventory – Maintenance Department
Whiptail Floor Fan
Whiptail Floor Fan
Dewalt Drill
8" utility vise
Bench Grinder
Earthway Spreader (ice melt)
Earthway Spreader (ice melt)
1
1
1
1
1
1
1
Whiptail
Whiptal
DeWalt
WT3SPD
WT3SPD
DC759
658HD
4Z909C
2400-S
2400-S
Earthway
Earthway
73
FGP, 4/22/13
Lot # 200104
Description
Building Managers Computer
3' Flat Cart
Dewalt Reciprocating Saw
Dewalt Hammer Drill
Elevator Computer
Jig Saw
Samsung Digital Camera
Makita Cordless Drill
Milwaukee Drill Drain Snake
Monitor - Dell
Motorola 2 Way Radio CP-150
Motorola 2 Way Radio CP-150
Motorola 2 Way Radio CP-150
Motorola 2 Way Radio CP-150
Motorola 2 Way Radio CP-150
Saws-all
11 Calorie ARC Flash Jacket
11 Calorie ARC Flash Overalls
67 Calorie ARC Flash Hood
ARC Flash Face Shield
Air Compressor
5' Flat Cart
Rigid Drain Clean Snake
24' Extension Ladder
Duracell Battery Charger
Dewalt Circular Saw
Tennant Sweeper - Rider Type
Ariens Snow Thrower
Honda Snow Blower
Honda Snow Blower
Pressure Washer
Vane Anemometer
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Manufacturer
Dell
DeWalt
DeWalt
Samsung
Makita
Milwaukee
Motorola
Motorola
Motorola
Motorola
Motorola
Motorola
Saws-All
Serial #
Condition
Inv. Tag
Number
Dell4403
DW938
DC925
Dell-GX200
62AE5-61300
CX-6330
6337D
0566-1
DellAAH50RCC9AA1AN
AAH50RCC9AA1AN
AAH50RCC9AA1AN
AAH50RCC9AA1AN
AAH50RCC9AA1AN
65RJO-92101
JSHV1132-L
ACB1130BL-L
64FZ861
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Fair
Fair
Fair
Good
Good
398
399
400
401
402
403
404
406
407
408
409
410
411
412
413
414
415
416
417
420
421
422
423
425
426
461
467
468
469
470
474
475
AS1000
4YN50
4466
K-40
51751-01911
CEF-12N
DC936
M-6500
OHSK110
HS724WA
HS724WA
ZF2-10021D
45112
Rigid
Duracell
DeWalt
Tennant
Ariens
Honda
Honda
Landa
74
FGP, 4/22/13
Model #
989879
733996
35RT2020B
749B401180007
KCKCL35024251
449308-A
496C504060230
018TETD411
018TETD344
018TETD349
018TEW572
018TEWF581
962E301270296
Batch #54266
Batch #45391
L7-23-2001-00028
VAW 230190407
D6224-2
02E-30G
832574
6500-20164
221735D
GCAE-1614005
GCAE-1170712
P0501-81582
L987297
625 Broadway; Equipment Inventory – Maintenance Department
Description
Ryobi Portable Grinder
Myron-L Conductivity Meter
Monitor
Snow blower attachment
Rotary Broom attachment
4wd Tractor
65 Calorie ARC Flash Overalls
65 Calorie ARC Flash Jacket
Cooling Tower Vacuum
Cooling Tower Vacuum Filter Rack
Chain Hoist
Drain Camera
Shop vac
Laser Thermometer
Digital Thermometer
Laser Thermometer
Cordless Flashlight
Light Meter
Pallet Jack
Multi-meter
Key Machine
Bakers Scaffold
Push Carts
Fiberglass type 1A stepladder
Fiberglass type 1A stepladder
Fiberglass type 1A stepladder
Fiberglass type 1A stepladder
Fiberglass type 1A stepladder
Laser Thermometer
Right angle Drill/Driver
Circuit Tester
Quantity
Manufacturer
Ryobi
Myron
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
New Holland
New Holland
New Holland
1
1
1
1
2
1
2
1
1
1
1
1
1
Goodway
Goodway
CM
Extech
Tornado
Ryobi
Cooper
Fluke
Dewalt
Extech
Dayton
Fluke
HPC
Metal Tech
Rubbermaid
Werner
Werner
Werner
Werner
Werner
Raytek
Bosch
GreenLee
75
FGP, 4/22/13
Model #
Serial #
AG-451
EP-10
KDS VS-7i
New Holland
New Holland
New Holland
AB03190714
272289
1745AAB08007645
GE2063RO7A053
GE2895RO8XA012
T1030Z8NXH1242
CTV-1501
CTV-F2
Hrricane 360
BR250
Jumbo Vacuum
IR001
SH66A
62Max+
DW908
407026
2ZE60
T5-600
6666HQT
N/A
N/A
6’
7’
8’
12’
4’
MT
I Driver 10.8v
2007
002761
000518
100900079
2009122500027
95954HFS02588
CW1232
N/A
22650607
379035
Q421623`
N/A
90750426`
AT10385
N/A
N/A
N/A
N/A
N/A
N/A
N/A
RAYL000288440
689006299
N/A
Condition
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
476
477
478
479
480
481
418
419
625 Broadway; Equipment Inventory – Maintenance Department
Description
Quantity
1
1
1
Key Machine
Meter
Tractor Mount Tailgate Spreader
Manufacturer
Model #
Best
Ideal
Snowex
N/A
61-734
SP-100
Serial #
B.13122
0238145
X1-230309
Condition
Inv. Tag
Number
Good
Good
New
625 Broadway; Equipment Inventory – Custodial Department
Description
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Pro Team Back Pack Vacuum
Hawk Air Mover Fan
Hawk High Speed Burnisher
Clark Carpetmaster Wide
Vacuum
Tenant Carpet Extractor
Hip Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Condition
Inv. Tag
Number
62-047896
62-048841
62-048845
62-049031
62-049032
62-049080
62-049084
62-049259
529016221
HCF1520-2MDC
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
210
377
374
371
455
457
452
445
441
383
CM 30
03064A
Good
443
1610
UZ-964
GD-1005
GD-1005
GD-1005
GD-1005
GD-1005
GD-1005
GD-1005
GD-1005
900050-10262884
713005237
AD5073285
AD5073297
AD5073298
AD5073304
AD5088619
AD5089478
AD5136663
AD5136665
Good
Good
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
442
444
446
447
448
449
362
375
456
462
Quantity
Manufacturer
Model #
1
1
1
1
1
1
1
1
1
1
Super Coach
Super Coach
Super Coach
Super Coach
Super Coach
Super Coach
Super Coach
Super Coach
Hawk
Hawk
1
1
1
1
1
1
1
1
1
1
1
76
FGP, 4/22/13
Serial #
625 Broadway; Equipment Inventory – Custodial Department
Description
Quantity
Manufacturer
Model #
Serial #
Condition
Inv. Tag
Number
Nilfisk Vacuum
Nilfisk Vacuum
Nilfisk Vacuum
Betco Vacuum
Betco Vacuum
Minute Man Floor Buffer
US Products Triple Play
Spotter
1
1
1
1
1
1
GD-1005
GD-1005
GD-1005
CUT-100
CUT-100
Minute Man
AD5174589
AD5174599
AD5073273
192169
192186
M2012-02190301
Fair
Fair
Fair
Fair
Fair
Good
463
464
454
458
459
450
1
Minute Man
01600E
Good
451
Minute Man Wet / Dry Vacuum
1
290085
2900853263
Good
387
Power-Flite Wet / Dry Vacuum
1
PF-55
5C-3423
Good
465
Tornado Floor Scrubber
5 Gal Mop Bucket w/ringers
32 gallon can w/dolly
HHP-300P Heated carpet
extractor
1
8
12
BD530
Rubbermaid
Rubbermaid
42526
Fair
466
1
333501
02850E
Good
460
Consumables
Consumables
*****
77
FGP, 4/22/13
40 North Pearl Street (Ten Eyck Building); Building Asset Inventory
Description
Quantity
Manufacturer
Model #
Serial #
Condition
40 North Pearl Street - Building System Controls
Building Energy Management
System
Good
1
Honeywell
40 North Pearl Street - Emergency Generator
Emergency Generator
For Emergency
Lighting
Good
40 North Pearl Street - Fire Alarm
Good
Fire Pump System
Fire Pump
Fire Pump System
Jockey Pump
Fire Pump Room
Air handling Unit
Computer room
4
Boiler
Electric Boiler #1
Basement
Boiler
Electric Boiler #2
Basement
Condensing Water Pump
BLDG WHP
Condensing Water Pump
BLDG WHP
Condensing Water Pump
BLDG WHP
Spray Pump; WHP;
Tower
Spray Pump; WHP;
Tower
Spray Pump; WHP;
Tower
Good
40 North Pearl Street - HVAC
Good
Good
Good
Good
Good
Good
Condensing Water Pump
Condensing Water Pump
Condensing Water Pump
78
FGP, 4/22/13
Good
Northeast
Good
Southwest
Good
Northeast
Inv. Tag
Number
Description
Manufacturer
Model #
Southwest
Good
Roof Chiller
Penthouse
Good
Roof Chiller
Penthouse
Good
Condensing Water System
Spray Pump; WHP;
Tower
rd
th
3 & 4 Floor
Chiller Condensing
Water Pump P-1
rd
th
3 & 4 Floor
Chiller Condensing
Water Pump P-2
WHP
Condensing Water System
Chiller
Condensing Water Tower
BLDG WHPfs
East
Good
Condensing Water Tower
BLDG WHPfs
West
Good
Condensing Water Tower
Evaporator Tower
#1
Evaporator Tower
#2
Roof
Fair
Roof
Fair
Chiller
Lobby Area
New
Chiller
Roof
Good
Chiller
Roof
Good
Drip Pan and Related Piping
Ceiling
Condensing Water Pump
Condensing Water Pump
Condensing Water Pump
Condensing Water Tower
Fan System
Fan System
Fan System
Fan System
Fan System
Quantity
Condition
Good
Good
Supply Air Fan, Air
Cond. Unit
Supply Air Fan,
UPS Room
Supply Air Fan,
UPS Room
Supply Air Fan,
UPS Room (Not in
use)
Supply Air Fan
3
Good
Basement
Good
Basement
Good
Good
South Store
Lobby NEXGEN
79
FGP, 4/22/13
Serial #
Good
Inv. Tag
Number
Description
Manufacturer
Model #
Fan System
Supply Air Fan,
Good
Fan System
Supply Air Fan,
Lobby, Optical
Shop (Hallway)
Lobby Storeroom
Fan System
Supply Air Fan,
Good
Fan System
Supply Air Fan,
Fan System
Supply Air Fan
Fan System
Supply Air Fan
Fan System
Supply Air Fan
Fan System
Supply Air Fan
Cafeteria
(Storeroom)
Resources,
Lobby
DSS File Room,
Lobby
Camera Shop,
Lobby
Computer
Training, Lobby
Avon, Lobby
Fan System
Supply Air Fan
Good
Fan System
Supply Air Fan
Fan System
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Lobby Hallway
near Comp Trng.
Mezzanine Area,
Day Care
4
5
Good
6
Good
7
Good
8
Good
Fan System
Fan System
Fan System
Fan System
Quantity
80
FGP, 4/22/13
Serial #
Condition
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
Description
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Quantity
Manufacturer
Model #
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Supply Air Fan,
Refrig. Air Cond.
Unit
Elevator Machine
Room, Air Cond.
Unit
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
9
Good
10
Good
11
Good
12
Good
13
Good
14
Good
15
Good
16
Good
Lobby
Good
Roof
Good
Roof
Good
Roof
Good
Roof
Good
81
FGP, 4/22/13
Serial #
Condition
Inv. Tag
Number
Description
Manufacturer
Model #
Roof
Good
Roof
Good
Roof
Good
Roof
Good
Roof
Good
Mezzanine
Good
Fan System
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
Condensing Water
Fan, Cooling Tower
Exhaust Fan, Day
Care Kitchen
Exhaust Fan
Generator Room
Good
Fan System
Exhaust Fan
Generator Room
Good
Fan System
Exhaust Fan
Basement
Good
Fan System
Exhaust Fan
Day Care
Good
Fan System
Exhaust Fan
Loading Dock
Good
Fan System
Exhaust Fan
BLDG Floors
Good
Fan System
Exhaust Fan
BLDG Floors
Good
Fan System
Exhaust Fan, (Niteuse)
Exhaust Fan, (Niteuse)
HTG & Vent Fan,
Fresh Air Supply;
51’ Level
HTG & Vent Fan
Penthouse
Good
Penthouse above
F-2
Good
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Fan System
Quantity
82
FGP, 4/22/13
Serial #
Condition
Good
Basement MER
Good
Inv. Tag
Number
Description
Manufacturer
Model #
Fan System
HTG & Vent Fan
Basement
Good
Fan System
Basement
Good
Fan System
HTG & Vent Fan,
UPS Fresh Air
Supply
HTG & Vent Fan
Good
Fan System
Toilet Exhaust Fan
Guards Locker
Room
Basement M/W
Fan System
Toilet Exhaust Fan
Lobby M/W
Good
Fan System
Toilet Exhaust Fan
BLDG M/W
Good
Fan System
Toilet Exhaust Fan
M/W (Nite use)
Good
Fan System
Exhaust Fan #10
Lobby Near Pearl
St. Diner
Good
Mechanical Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Quantity
Condition
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
83
FGP, 4/22/13
Serial #
Inv. Tag
Number
Description
Mechanical Equipment Room
Quantity
Manufacturer
Model #
Pump
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room;
51’ Level
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment Room
Machine
Equipment/Pump
Room
Machine
Equipment
Room/Chiller Room
Mech. Equip.
Room/Penthouse –
Supply Fan 1
Mech. Equip.
Room/Penthouse –
Supply Fan 2
Chill Water Pump
Pump
Chill Water Pump
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Mechanical Equipment Room
Condition
Good
Good
Good
Good
Good
Good
Good
Lobby Area
Good
Mezzanine Area
Good
Roof Level
Good
Roof
Good
Good
Good
Computer Room
Good
Good
84
FGP, 4/22/13
Serial #
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Serial #
Condition
Pump
Chill Water Pump
Pump
Chill Water Pump –
Chiller
Chill Water Pump –
Chiller
Heat Recovery
Pump P-4:
Penthouse Supply
Fan F-1
Heat Recovery
Pump P-5:
Penthouse Supply
Fan F-1
Emergency
Condenser Water
Pump (Capnet
HVAC Units)
Outside Air Fan
#F1
Domestic Booster
Pumps 1, 2, 3
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Roof
Good
Roof
Good
Building Floor
Window Heat Pumps
Pump
Pump
Pump
Pump
Variable Frequency Drive
Variable Frequency Drive
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Good
85
FGP, 4/22/13
Good
Good
Fire Pump Room
Good
Penthouse
Good
Basement
Good
16
Good
15
Good
14
Good
13
Good
12
Good
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
11
Good
10
Good
9
Good
8
Good
7
Good
6
Good
5
Good
4
Good
3
Good
2
Good
Miscellaneous
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Building Floor
Window Heat
Pumps
Floor; Operational
Services Unit EQ
Heat Exchanger
Good
Miscellaneous
Air Compressor
Roof Chiller
Penthouse
Roof Chilled
Water Pump
Penthouse
Miscellaneous
Air Compressor
Roof Chilled Water
Pump Penthouse
Good
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
52
Window Heat Pump
Window Heat Pump
Window Heat Pump
52
86
FGP, 4/22/13
Serial #
Condition
Good
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Miscellaneous
Air Compressor
3 Floor MER
Good
Miscellaneous
Air Compressor
Basement MER
Good
Miscellaneous
Air Compressor
Basement MER
Good
Miscellaneous
Refrigerated Air
Drier
Good
Miscellaneous
Refrigerated Air
Drier
Capnet Room
Refrig. Air Cond.
Unit 1
Capnet Room
Refrig. Air Cond.
Unit 2
Capnet Room
Refrig. Air Cond.
Unit 3
Roof Chilled
Water Pump
Penthouse
Basement MER
Basement
Capnet Room
Good
Basement
Capnet Room
Good
Basement
Capnet Room
Good
Miscellaneous
Miscellaneous
Miscellaneous
rd
Serial #
Condition
Good
40 North Pearl Street - Perimeter Access Control
N/A
40 North Pearl Street - Window Cleaning
N/A
40 North Pearl Street - Other
Pump
Pump
Pump
Domestic City
Water Pump
Domestic City
Water Pump
Domestic City
Water Pump
Good
Good
Good
87
FGP, 4/22/13
Inv. Tag
Number
Description
Pump
Quantity
Manufacturer
Model #
Serial #
Condition
Pump
Reflective Pool
Pump
Sewage Ejector
Pump 1
Sewage Ejector
Pump 2
Sump Pump 1
Pump
Sump Pump 2
Basement MER
Good
Pool
Reflective
Pool/Fountain
¾” (Conbraco)
Backflow Preventer
1 ½” (Watts)
Backflow
Preventer; Fountain
4” (Conbraco)
Backflow
Preventer; Main
4” (Conbraco)
Backflow
Preventer; Main
Bypass
¾” (Watts)
Backflow
Preventer; Pump
Room
1 ½” (Watts)
Backflow
Preventer, Sand
filter
3/4” (Watts)
Backflow
Preventer; 51’
Level
Outside Plaza
Good
F1 Fan Room
Good
Pump
Pump
Valve
Valve
Valve
Valve
Valve
Valve
Valve
Good
88
FGP, 4/22/13
Basement MER
New
Basement MER
New
Basement MER
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
Description
Valve
Valve
Quantity
Manufacturer
Model #
¾” (Conbraco)
Backflow
Preventer; 51’
Level
¾” (Watts)
Backflow
Preventer: Roof
Chiller Room:
Chemical
Treatment System
Condition
Good
Good
*****
89
FGP, 4/22/13
Serial #
Inv. Tag
Number
328 State Street; Building Asset Inventory
Description
Quantity
Manufacturer
Model #
328 State Street; Building System Controls
Lighting Energy Management
Control System; Floors 1,2,3,4
HVAC Energy Management Control
System; Floors 1,2,3,4
Lutron
Metasys
328 State Street; Emergency Generator
1 Emergency Generator; Outside
Caterpillar
328 State Street; Fire Alarm
Fire Panel; Fire Detection & Alarm
System; Floors 1,2,3,4
IFC 1010
328 State Street; HVAC
200 Ton Chillers; Penthouse
2
Trane
Isolated Cooling Tower; Roof
1
Marely
Air Handling Units; Heating/ Cooling
each Floor; Penthouse
Split System A/C Units for cooling
Data, Newsstand & IT Room; Roof
4
Trane
6
Carrier
Hydronic Hanging Heaters for Heating
Garage Bay, Electric Loading Dock &
Penthouse; Floor 1 & Penthouse
8
Trane
Unit Cabinet Heaters for Heating
Vestibule Areas; Floor 1
VAV Boxes for Heating Interior &
Exterior of Building; Floors 1,2,3,4
Pumps for Heating, Cooling &
Condensing Water; Penthouse
Hydronic Pulsating Heating Boilers;
Penthouse
5
Trane
SDR, CFRQ
10
Armstrong
5
Fulton
SG Series
90
FGP, 4/22/13
Serial #
Condition
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
328 State Street; Perimeter Access Control
WCB Card Access System
328 State Street; Window Cleaning
N/A
328 State Street; Other
FM 200; Fire Suppression System/
Alarm System; Floor 1
20 psi Expansion Tanks; Penthouse
2
Armstrong
AX Series
Air Separators to separate air from
water; Penthouse
Gate Valves to Isolate Water;
Penthouse
Check Valves to Isolate Water;
Penthouse
Butterfly Valves to Isolate Water;
Penthouse
Ball Valves to Isolate Water;
Penthouse
Balancing Valves; Penthouse
2
Armstrong
VA/VAS Series
2-Passenger & 1-Frieght Elevators,
Floors 1,2,3,4
Slop Sink Faucets; Floors 1,2,3,4
3
Otis
4
Chicago
Bathroom Faucets; Floors 1,2,3,4
Break Room Faucets; Floors 1,2,3,4
Handicap Sinks; Floors 1,2,3,4
Sinks; Floors 1,2,3,4
Break Room Sinks; Floors 1,2,3,4
Slop Sinks; Floors 1,2,3,4
Locker Room Sinks; Floor 1
Toilets; Floors 1,2,3,4
24
4
8
16
4r
4
4
30
Sloan
Sloan
Kohler
Kohler
Kohler
Kohler
Kohler
Kohler
Urinals; Floors 1,2,3,4
8
Kohler
Nibco
Nibco
Nibco
Nibco
Taco
K-12636
K-2302
K-4960
K-4960-ET
91
FGP, 4/22/13
Serial #
Condition
Inv. Tag
Number
Description
Quantity
Domestic H/W Boiler; Floor 1
Water coolers; Floors 1,2,3,4
Manufacturer
Model #
Serial #
Condition
A.O. Smith
4
Oasis
P8AMSL
Porter Cable
Porter Cable
Porter Cable
Porter Cable
Porter Cable
Porter Cable
MAG
Ryobi
Columbian
Simplicity
Craftsman
Husqavarna
Homelight
Raytech
Sperry
Earthway
Black n Decker
Assorted
Assorted
Hudson
Stanley
Husky
Assorted
Rigid
Huskey
Huskey
PCL18OD
328 State Street; Equipment Inventory
Cordless Drill
Circular Saw
Reciprocating Saw
Flash Light
Charger
Battery
Flash Light
Bench Grinder
Vice
Snow blower
Lawnmower
Leaf Blower
Weed Wacker
Temp Gun
Voltmeter
Salter
Hedge trimmers
Basic Hand Tools
Wrenches
Sprayer
Hack Saw
Ratchet Set
Screw Drivers
Pipe Wrenches
Metric Wrench Set
Standard Wrench Set
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
1
1
PCL186CS
PCL18RS
PCL18FL
PCLMVC
PC18BLX
N/A
BGH615
N/A
1693694
917.385121
UT20769
N/A
N/A
N/A
TRO17
N/A
N/A
30161
N/A
N/A
N/A
N/A
N/A
N/A
*****
92
FGP, 4/22/13
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
2947
050207S 050491
965 87 76-01
AE1762595
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
New
New
New
New
New
New
Fair
Fair
Fair
Fair
Good
New
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
38-40 State Street (Hampton Plaza); Building Asset Inventory
Description
Quantity
Manufacturer
Model #
38-40 State Street - Building System Controls
N/A
38-40 State Street - Emergency Generator
N/A
38-40 State Street - Fire Alarm
Fire Panel, Monitors smoke
detectors on each floor; Lobby South
Simplex
38-40 State Street - HVAC
Gas Fired Hot Water Boilers;
Basement Center
5-Different sized Water Source Heat
Pumps; Throughout
20 hp, 208v, 300 psi Cooling
nd
Towers; 2 Floor Roof South
HVAC Condensing Units, 208/230v3 Phase; 2-Server Rooms
Fresh Air Intake Fans; North & South
Rooftops
Heat Exchanger; Basement Center
3
140
“8900” Series
RBI
Enercon
2
Imeco
3
Liebert
2
Dayton
¾ hp, 115v
Alfa-Laval
A15-BFG mfg/
1985 150psi
1428.39 S.F.
38-40 State Street - Window Cleaning
Card Access System
93
FGP, 4/22/13
Serial #
Condition
Inv. Tag
Number
Description
Quantity
Manufacturer
Model #
Cable
Serial #
Condition
Inv. Tag
Number
Condition
Inv. Tag
Number
38-40 State Street - Other
Centrifugal Diesel Fire Pump;
Basement South
Elevators, Passenger
2
Clark GM
mfg/1986 - Allis
Chalmers
Dover
Elevators, Freight
2
Dover
Hydraulic
Electric Hot Water Heaters;
Bathroom Ceilings
Electric Hot Water Heater; Floor 1
10
A.O. Smith
6 Gallon
1
Bradford
50 Gallon
Bathroom Exhaust Fans; North &
South Rooftops
Emergency Exhaust Fans; North &
South Rooftops, Elevator Rooftop
Fresh Air Intake Fans; North & South
Rooftops
2
¼ hp, 115v
3
¾ hp, 115/208v
2
Dayton
¾ hp, 115v
38-40 State Street (Hampton Plaza); Equipment Inventory
Description
20ft fiberglass extension ladder
16ft fiberglass stepladder
14ft wooden stepladder
10ft fiberglass stepladder
6ft fiberglass stepladder
6ft fiberglass stepladder
snow blower
snow blower
flammable storage cabinet
18 gallon wet/dry vacuum
1 gallon wet/dry vacuum
electric leaf blower/vacuum
electric hedge trimmer
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
Manufacturer
Model #
Serial #
Werner
Louisville
NA
Louisville
Werner
Louisville
Simplicity
Toro
Eagle
Shop Vacuum
Shop Vacuum
Remington
Black & Decker
D5920-2
PN53496-01
NA
NA
NA
NA
NA
2015491829
5904742
NA
527-25-45
86750-20
NA
NA
FM1416HD
NA
FS1010
6006
FS2006
M1695990
38190
1925
QUC650
52724-84
BU12199A
TR100
94
FGP, 4/22/13
Good
New
Fair/Bad
Good
Good
Good
New
Fair/Bad
Good
Good
Good
Good
Good
38-40 State Street (Hampton Plaza); Equipment Inventory
Description
electric drill
12v cordless drill
battery charger
batteries
18v cordless drill
reciprocating saw
circular saw
flashlight
battery charger
batteries
circular saw
dremel tool kit
25ft power drum auger
pipe cutter
belt sander
temperature gun
circuit identifier
electric test meter
staple gun
calcium chloride spreader
shovels
rakes
branch cutter
caulk gun
20ft lead light
Quantity
1
1
1
2
1
1
1
1
1
2
1
1
1
Manufacturer
Model #
Serial #
Milwaukee
DeWalt
DeWalt
DeWalt
Porter Cable
Porter Cable
Porter Cable
Porter Cable
Porter Cable
Porter Cable
DeWalt
Dremel
Cobra
Ridgid
Black & Decker
Raytek
Ideal
Pro Connect
Master Mechanic
Scott
NA
NA
NA
NA
NA
0235-1
DW927
DW9118
DW9072
PC1801D
PC1800RS
PC186CS
PC1800L
PVMVC
PC18B
DW369
78620
LX-86250
32930
BR400
ST20
61-052
M500-200
5650MM
NA
NA
NA
NA
NA
NA
7.5585E+12
936567
NA
NA
NA
NA
NA
NA
NA
NA
334401
F0130395BJ
NA
NA
NA
NA
656-1
NA
653-907
NA
NA
NA
NA
NA
NA
95
FGP, 4/22/13
Condition
Good
Good
Good
Good
New
New
New
New
New
New
New
Good
Good
Good
Fair/Bad
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Inv. Tag
Number
(This Page Intentionally Left Blank)
*****
96
FGP, 4/22/13
97
FGP, 4/22/13
Appendix A
Standard clauses for New York State Contracts
APPENDIX A
STANDARD CLAUSES FOR NEW YORK STATE CONTRACTS
PLEASE RETAIN THIS DOCUMENT
FOR FUTURE REFERENCE.
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
APPENDIX A
TABLE OF CONTENTS
Page
1.
Executory Clause
3
2.
Non-Assignment Clause
3
3.
Comptroller’s Approval
3
4.
Workers’ Compensation Benefits
3
5.
Non-Discrimination Requirements
3
6.
Wage and Hours Provisions
3
7.
Non-Collusive Bidding Certification
4
8.
International Boycott Prohibition
4
9.
Set-Off Rights
4
10.
Records
4
11.
Identifying Information and Privacy Notification
4
12.
Equal Employment Opportunities For Minorities and Women
13.
Conflicting Terms
5
14.
Governing Law
5
15.
Late Payment
5
16.
No Arbitration
5
17.
Service of Process
5
18.
Prohibition on Purchase of Tropical Hardwoods
19.
MacBride Fair Employment Principles
6
20.
Omnibus Procurement Act of 1992
6
21.
Reciprocity and Sanctions Provisions
6
22.
Compliance with New York State Information Security Breach and Notification Act
6
23.
Compliance with Consultant Disclosure Law
6
24.
Procurement Lobbying
7
25.
Certification of Registration to Collect Sales and Compensating Use Tax by Certain
State Contractors, Affiliates and Subcontractors
7
Page 2
4-5
5-6
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
STANDARD CLAUSES FOR NYS CONTRACTS
The parties to the attached contract, license, lease, amendment
or other agreement of any kind (hereinafter, "the contract" or
"this contract") agree to be bound by the following clauses
which are hereby made a part of the contract (the word
"Contractor" herein refers to any party other than the State,
whether a contractor, licenser, licensee, lessor, lessee or any
other party):
1. EXECUTORY CLAUSE. In accordance with Section 41
of the State Finance Law, the State shall have no liability
under this contract to the Contractor or to anyone else beyond
funds appropriated and available for this contract.
2. NON-ASSIGNMENT CLAUSE. In accordance with
Section 138 of the State Finance Law, this contract may not be
assigned by the Contractor or its right, title or interest therein
assigned, transferred, conveyed, sublet or otherwise disposed
of without the State’s previous written consent, and attempts
to do so are null and void. Notwithstanding the foregoing,
such prior written consent of an assignment of a contract let
pursuant to Article XI of the State Finance Law may be
waived at the discretion of the contracting agency and with the
concurrence of the State Comptroller where the original
contract was subject to the State Comptroller’s approval,
where the assignment is due to a reorganization, merger or
consolidation of the Contractor’s business entity or enterprise.
The State retains its right to approve an assignment and to
require that any Contractor demonstrate its responsibility to do
business with the State. The Contractor may, however, assign
its right to receive payments without the State’s prior written
consent unless this contract concerns Certificates of
Participation pursuant to Article 5-A of the State Finance Law.
3. COMPTROLLER'S APPROVAL. In accordance with
Section 112 of the State Finance Law (or, if this contract is
with the State University or City University of New York,
Section 355 or Section 6218 of the Education Law), if this
contract exceeds $50,000 (or the minimum thresholds agreed
to by the Office of the State Comptroller for certain S.U.N.Y.
and C.U.N.Y. contracts), or if this is an amendment for any
amount to a contract which, as so amended, exceeds said
statutory amount, or if, by this contract, the State agrees to
give something other than money when the value or
reasonably estimated value of such consideration exceeds
$10,000, it shall not be valid, effective or binding upon the
State until it has been approved by the State Comptroller and
filed in his office. Comptroller's approval of contracts let by
the Office of General Services is required when such contracts
exceed $85,000 (State Finance Law Section 163.6-a).
However, such pre-approval shall not be required for any
contract established as a centralized contract through the
Office of General Services or for a purchase order or other
transaction issued under such centralized contract.
4. WORKERS' COMPENSATION BENEFITS. In
accordance with Section 142 of the State Finance Law, this
Page 3
APPENDIX A
contract shall be void and of no force and effect unless the
Contractor shall provide and maintain coverage during the life
of this contract for the benefit of such employees as are
required to be covered by the provisions of the Workers'
Compensation Law.
5. NON-DISCRIMINATION REQUIREMENTS. To the
extent required by Article 15 of the Executive Law (also
known as the Human Rights Law) and all other State and
Federal statutory and constitutional non-discrimination
provisions, the Contractor will not discriminate against any
employee or applicant for employment because of race, creed,
color, sex, national origin, sexual orientation, age, disability,
genetic predisposition or carrier status, or marital status.
Furthermore, in accordance with Section 220-e of the Labor
Law, if this is a contract for the construction, alteration or
repair of any public building or public work or for the
manufacture, sale or distribution of materials, equipment or
supplies, and to the extent that this contract shall be performed
within the State of New York, Contractor agrees that neither it
nor its subcontractors shall, by reason of race, creed, color,
disability, sex, or national origin: (a) discriminate in hiring
against any New York State citizen who is qualified and
available to perform the work; or (b) discriminate against or
intimidate any employee hired for the performance of work
under this contract. If this is a building service contract as
defined in Section 230 of the Labor Law, then, in accordance
with Section 239 thereof, Contractor agrees that neither it nor
its subcontractors shall by reason of race, creed, color,
national origin, age, sex or disability: (a) discriminate in
hiring against any New York State citizen who is qualified and
available to perform the work; or (b) discriminate against or
intimidate any employee hired for the performance of work
under this contract. Contractor is subject to fines of $50.00
per person per day for any violation of Section 220-e or
Section 239 as well as possible termination of this contract
and forfeiture of all moneys due hereunder for a second or
subsequent violation.
6. WAGE AND HOURS PROVISIONS. If this is a public
work contract covered by Article 8 of the Labor Law or a
building service contract covered by Article 9 thereof, neither
Contractor's employees nor the employees of its
subcontractors may be required or permitted to work more
than the number of hours or days stated in said statutes, except
as otherwise provided in the Labor Law and as set forth in
prevailing wage and supplement schedules issued by the State
Labor Department.
Furthermore, Contractor and its
subcontractors must pay at least the prevailing wage rate and
pay or provide the prevailing supplements, including the
premium rates for overtime pay, as determined by the State
Labor Department in accordance with the Labor Law.
Additionally, effective April 28, 2008, if this is a public work
contract covered by Article 8 of the Labor Law, the Contractor
understands and agrees that the filing of payrolls in a manner
consistent with Subdivision 3-a of Section 220 of the Labor
Law shall be a condition precedent to payment by the State of
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
any State approved sums due and owing for work done upon
the project.
7. NON-COLLUSIVE BIDDING CERTIFICATION. In
accordance with Section 139-d of the State Finance Law, if
this contract was awarded based upon the submission of bids,
Contractor affirms, under penalty of perjury, that its bid was
arrived at independently and without collusion aimed at
restricting competition. Contractor further affirms that, at the
time Contractor submitted its bid, an authorized and
responsible person executed and delivered to the State a noncollusive bidding certification on Contractor's behalf.
8. INTERNATIONAL BOYCOTT PROHIBITION. In
accordance with Section 220-f of the Labor Law and Section
139-h of the State Finance Law, if this contract exceeds
$5,000, the Contractor agrees, as a material condition of the
contract, that neither the Contractor nor any substantially
owned or affiliated person, firm, partnership or corporation
has participated, is participating, or shall participate in an
international boycott in violation of the federal Export
Administration Act of 1979 (50 USC App. Sections 2401 et
seq.) or regulations thereunder. If such Contractor, or any of
the aforesaid affiliates of Contractor, is convicted or is
otherwise found to have violated said laws or regulations upon
the final determination of the United States Commerce
Department or any other appropriate agency of the United
States subsequent to the contract's execution, such contract,
amendment or modification thereto shall be rendered forfeit
and void. The Contractor shall so notify the State Comptroller
within five (5) business days of such conviction, determination
or disposition of appeal (2NYCRR 105.4).
9. SET-OFF RIGHTS. The State shall have all of its
common law, equitable and statutory rights of set-off. These
rights shall include, but not be limited to, the State's option to
withhold for the purposes of set-off any moneys due to the
Contractor under this contract up to any amounts due and
owing to the State with regard to this contract, any other
contract with any State department or agency, including any
contract for a term commencing prior to the term of this
contract, plus any amounts due and owing to the State for any
other reason including, without limitation, tax delinquencies,
fee delinquencies or monetary penalties relative thereto. The
State shall exercise its set-off rights in accordance with normal
State practices including, in cases of set-off pursuant to an
audit, the finalization of such audit by the State agency, its
representatives, or the State Comptroller.
10. RECORDS. The Contractor shall establish and maintain
complete and accurate books, records, documents, accounts
and other evidence directly pertinent to performance under
this contract (hereinafter, collectively, "the Records"). The
Records must be kept for the balance of the calendar year in
which they were made and for six (6) additional years
thereafter. The State Comptroller, the Attorney General and
any other person or entity authorized to conduct an
examination, as well as the agency or agencies involved in this
Page 4
APPENDIX A
contract, shall have access to the Records during normal
business hours at an office of the Contractor within the State
of New York or, if no such office is available, at a mutually
agreeable and reasonable venue within the State, for the term
specified above for the purposes of inspection, auditing and
copying. The State shall take reasonable steps to protect from
public disclosure any of the Records which are exempt from
disclosure under Section 87 of the Public Officers Law (the
"Statute") provided that: (i) the Contractor shall timely inform
an appropriate State official, in writing, that said records
should not be disclosed; and (ii) said records shall be
sufficiently identified; and (iii) designation of said records as
exempt under the Statute is reasonable. Nothing contained
herein shall diminish, or in any way adversely affect, the
State's right to discovery in any pending or future litigation.
11. IDENTIFYING INFORMATION AND PRIVACY
NOTIFICATION.
(a) Identification Number(s). Every
invoice or New York State Claim for Payment submitted to a
New York State agency by a payee, for payment for the sale of
goods or services or for transactions (e.g., leases, easements,
licenses, etc.) related to real or personal property must include
the payee's identification number. The number is any or all of
the following: (i) the payee’s Federal employer identification
number, (ii) the payee’s Federal social security number, and/or
(iii) the payee’s Vendor Identification Number assigned by the
Statewide Financial System. Failure to include such number
or numbers may delay payment. Where the payee does not
have such number or numbers, the payee, on its invoice or
Claim for Payment, must give the reason or reasons why the
payee does not have such number or numbers.
(b) Privacy Notification. (1) The authority to request the
above personal information from a seller of goods or services
or a lessor of real or personal property, and the authority to
maintain such information, is found in Section 5 of the State
Tax Law. Disclosure of this information by the seller or lessor
to the State is mandatory. The principal purpose for which the
information is collected is to enable the State to identify
individuals, businesses and others who have been delinquent
in filing tax returns or may have understated their tax
liabilities and to generally identify persons affected by the
taxes administered by the Commissioner of Taxation and
Finance. The information will be used for tax administration
purposes and for any other purpose authorized by law. (2) The
personal information is requested by the purchasing unit of the
agency contracting to purchase the goods or services or lease
the real or personal property covered by this contract or lease.
The information is maintained in the Statewide Financial
System by the Vendor Management Unit within the Bureau of
State Expenditures, Office of the State Comptroller, 110 State
Street, Albany, New York 12236.
12. EQUAL EMPLOYMENT OPPORTUNITIES FOR
MINORITIES AND WOMEN. In accordance with Section
312 of the Executive Law and 5 NYCRR 143, if this contract
is: (i) a written agreement or purchase order instrument,
providing for a total expenditure in excess of $25,000.00,
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
whereby a contracting agency is committed to expend or does
expend funds in return for labor, services, supplies,
equipment, materials or any combination of the foregoing, to
be performed for, or rendered or furnished to the contracting
agency; or (ii) a written agreement in excess of $100,000.00
whereby a contracting agency is committed to expend or does
expend funds for the acquisition, construction, demolition,
replacement, major repair or renovation of real property and
improvements thereon; or (iii) a written agreement in excess
of $100,000.00 whereby the owner of a State assisted housing
project is committed to expend or does expend funds for the
acquisition, construction, demolition, replacement, major
repair or renovation of real property and improvements
thereon for such project, then the following shall apply and by
signing this agreement the Contractor certifies and affirms that
it is Contractor’s equal employment opportunity policy that:
(a) The Contractor will not discriminate against employees or
applicants for employment because of race, creed, color,
national origin, sex, age, disability or marital status, shall
make and document its conscientious and active efforts to
employ and utilize minority group members and women in its
work force on State contracts and will undertake or continue
existing programs of affirmative action to ensure that minority
group members and women are afforded equal employment
opportunities without discrimination. Affirmative action shall
mean recruitment, employment, job assignment, promotion,
upgradings, demotion, transfer, layoff, or termination and rates
of pay or other forms of compensation;
(b) at the request of the contracting agency, the Contractor
shall request each employment agency, labor union, or
authorized representative of workers with which it has a
collective bargaining or other agreement or understanding, to
furnish a written statement that such employment agency,
labor union or representative will not discriminate on the basis
of race, creed, color, national origin, sex, age, disability or
marital status and that such union or representative will
affirmatively cooperate in the implementation of the
Contractor's obligations herein; and
(c)
the Contractor shall state, in all solicitations or
advertisements for employees, that, in the performance of the
State contract, all qualified applicants will be afforded equal
employment opportunities without discrimination because of
race, creed, color, national origin, sex, age, disability or
marital status.
Contractor will include the provisions of "a", "b", and "c"
above, in every subcontract over $25,000.00 for the
construction, demolition, replacement, major repair,
renovation, planning or design of real property and
improvements thereon (the "Work") except where the Work is
for the beneficial use of the Contractor. Section 312 does not
apply to: (i) work, goods or services unrelated to this contract;
or (ii) employment outside New York State. The State shall
consider compliance by a contractor or subcontractor with the
requirements of any federal law concerning equal employment
Page 5
APPENDIX A
opportunity which effectuates the purpose of this section. The
contracting agency shall determine whether the imposition of
the requirements of the provisions hereof duplicate or conflict
with any such federal law and if such duplication or conflict
exists, the contracting agency shall waive the applicability of
Section 312 to the extent of such duplication or conflict.
Contractor will comply with all duly promulgated and lawful
rules and regulations of the Department of Economic
Development’s Division of Minority and Women's Business
Development pertaining hereto.
13. CONFLICTING TERMS. In the event of a conflict
between the terms of the contract (including any and all
attachments thereto and amendments thereof) and the terms of
this Appendix A, the terms of this Appendix A shall control.
14. GOVERNING LAW. This contract shall be governed by
the laws of the State of New York except where the Federal
supremacy clause requires otherwise.
15. LATE PAYMENT. Timeliness of payment and any
interest to be paid to Contractor for late payment shall be
governed by Article 11-A of the State Finance Law to the
extent required by law.
16. NO ARBITRATION. Disputes involving this contract,
including the breach or alleged breach thereof, may not be
submitted to binding arbitration (except where statutorily
authorized), but must, instead, be heard in a court of
competent jurisdiction of the State of New York.
17. SERVICE OF PROCESS. In addition to the methods of
service allowed by the State Civil Practice Law & Rules
("CPLR"), Contractor hereby consents to service of process
upon it by registered or certified mail, return receipt requested.
Service hereunder shall be complete upon Contractor's actual
receipt of process or upon the State's receipt of the return
thereof by the United States Postal Service as refused or
undeliverable. Contractor must promptly notify the State, in
writing, of each and every change of address to which service
of process can be made. Service by the State to the last known
address shall be sufficient. Contractor will have thirty (30)
calendar days after service hereunder is complete in which to
respond.
18. PROHIBITION ON PURCHASE OF TROPICAL
HARDWOODS. The Contractor certifies and warrants that
all wood products to be used under this contract award will be
in accordance with, but not limited to, the specifications and
provisions of Section 165 of the State Finance Law, (Use of
Tropical Hardwoods) which prohibits purchase and use of
tropical hardwoods, unless specifically exempted, by the State
or any governmental agency or political subdivision or public
benefit corporation. Qualification for an exemption under this
law will be the responsibility of the contractor to establish to
meet with the approval of the State.
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
In addition, when any portion of this contract involving the
use of woods, whether supply or installation, is to be
performed by any subcontractor, the prime Contractor will
indicate and certify in the submitted bid proposal that the
subcontractor has been informed and is in compliance with
specifications and provisions regarding use of tropical
hardwoods as detailed in §165 State Finance Law. Any such
use must meet with the approval of the State; otherwise, the
bid may not be considered responsive. Under bidder
certifications, proof of qualification for exemption will be the
responsibility of the Contractor to meet with the approval of
the State.
19. MACBRIDE FAIR EMPLOYMENT PRINCIPLES.
In accordance with the MacBride Fair Employment Principles
(Chapter 807 of the Laws of 1992), the Contractor hereby
stipulates that the Contractor either (a) has no business
operations in Northern Ireland, or (b) shall take lawful steps in
good faith to conduct any business operations in Northern
Ireland in accordance with the MacBride Fair Employment
Principles (as described in Section 165 of the New York State
Finance Law), and shall permit independent monitoring of
compliance with such principles.
20. OMNIBUS PROCUREMENT ACT OF 1992. It is the
policy of New York State to maximize opportunities for the
participation of New York State business enterprises,
including minority and women-owned business enterprises as
bidders, subcontractors and suppliers on its procurement
contracts.
Information on the availability of New York State
subcontractors and suppliers is available from:
NYS Department of Economic Development
Division for Small Business
Albany, New York 12245
Telephone: 518-292-5100
Fax: 518-292-5884
email: opa@esd.ny.gov
A directory of certified minority and women-owned business
enterprises is available from:
NYS Department of Economic Development
Division of Minority and Women's Business Development
633 Third Avenue
New York, NY 10017
212-803-2414
email: mwbecertification@esd.ny.gov
http://esd.ny.gov/MWBE/directorySearch.html
The Omnibus Procurement Act of 1992 requires that by
signing this bid proposal or contract, as applicable,
Contractors certify that whenever the total bid amount is
greater than $1 million:
Page 6
APPENDIX A
(a) The Contractor has made reasonable efforts to encourage
the participation of New York State Business Enterprises as
suppliers and subcontractors, including certified minority and
women-owned business enterprises, on this project, and has
retained the documentation of these efforts to be provided
upon request to the State;
(b) The Contractor has complied with the Federal Equal
Opportunity Act of 1972 (P.L. 92-261), as amended;
(c) The Contractor agrees to make reasonable efforts to
provide notification to New York State residents of
employment opportunities on this project through listing any
such positions with the Job Service Division of the New York
State Department of Labor, or providing such notification in
such manner as is consistent with existing collective
bargaining contracts or agreements. The Contractor agrees to
document these efforts and to provide said documentation to
the State upon request; and
(d) The Contractor acknowledges notice that the State may
seek to obtain offset credits from foreign countries as a result
of this contract and agrees to cooperate with the State in these
efforts.
21. RECIPROCITY AND SANCTIONS PROVISIONS.
Bidders are hereby notified that if their principal place of
business is located in a country, nation, province, state or
political subdivision that penalizes New York State vendors,
and if the goods or services they offer will be substantially
produced or performed outside New York State, the Omnibus
Procurement Act 1994 and 2000 amendments (Chapter 684
and Chapter 383, respectively) require that they be denied
contracts which they would otherwise obtain. NOTE: As of
May 15, 2002, the list of discriminatory jurisdictions subject
to this provision includes the states of South Carolina, Alaska,
West Virginia, Wyoming, Louisiana and Hawaii. Contact
NYS Department of Economic Development for a current list
of jurisdictions subject to this provision.
22. COMPLIANCE WITH NEW YORK STATE
INFORMATION
SECURITY
BREACH
AND
NOTIFICATION ACT. Contractor shall comply with the
provisions of the New York State Information Security Breach
and Notification Act (General Business Law Section 899-aa;
State Technology Law Section 208).
23.
COMPLIANCE
WITH
CONSULTANT
DISCLOSURE LAW. If this is a contract for consulting
services, defined for purposes of this requirement to include
analysis, evaluation, research, training, data processing,
computer programming, engineering, environmental, health,
and mental health services, accounting, auditing, paralegal,
legal or similar services, then, in accordance with Section 163
(4-g) of the State Finance Law (as amended by Chapter 10 of
the Laws of 2006), the Contractor shall timely, accurately and
properly comply with the requirement to submit an annual
employment report for the contract to the agency that awarded
December, 2012
STANDARD CLAUSES FOR NYS CONTRACTS
APPENDIX A
the contract, the Department of Civil Service and the State
Comptroller.
24. PROCUREMENT LOBBYING. To the extent this
agreement is a "procurement contract" as defined by
State Finance Law Sections 139-j and 139-k, by signing this
agreement the contractor certifies and affirms that all
disclosures made in accordance with State Finance Law
Sections 139-j and 139-k are complete, true and accurate. In
the event such certification is found to be intentionally false or
intentionally incomplete, the State may terminate the
agreement by providing written notification to the Contractor
in accordance with the terms of the agreement.
25. CERTIFICATION OF REGISTRATION TO
COLLECT SALES AND COMPENSATING USE TAX
BY CERTAIN STATE CONTRACTORS, AFFILIATES
AND SUBCONTRACTORS.
To the extent this agreement is a contract as defined by Tax
Law Section 5-a, if the contractor fails to make the
certification required by Tax Law Section 5-a or if during the
term of the contract, the Department of Taxation and Finance
or the covered agency, as defined by Tax Law 5-a, discovers
that the certification, made under penalty of perjury, is false,
then such failure to file or false certification shall be a material
breach of this contract and this contract may be terminated, by
providing written notification to the Contractor in accordance
with the terms of the agreement, if the covered agency
determines that such action is in the best interest of the State.
Page 7
December, 2012
Appendix B
General Procurement Forms
CONTRACTOR INFORMATION
SOLICITATION NUMBER 1767
___________________________________
________________________________________
(Authorized Signature)
(Date)
___________________________________
______________________________
(Print Name)
(Title)
___________________________________
(Company Name)
______________________________
(Federal I.D. Number)
______________________________________________________________________________
(Address)
______________________________________________________________________________
(City, State, Zip)
____________________________________
(County)
___________________________Ext. ______
(Telephone Number)
_____________________Ext.______
(Toll Free Phone)
____________________________________
(Fax Number)
______________________________
(Toll Free Fax Number)
____________________________________
(E-mail)
New York State Small Business
Circle One:
Yes
No
New York State Certified Minority Owned Business
Circle One:
Yes
No
New York State Certified Woman Owned Business
Circle One:
Yes
No
Do you understand and is your firm capable of meeting
the insurance requirements to enter into a contract with
New York State?
Circle One:
Yes
No
Does your proposal meet all the requirements of this solicitation? Circle One:
Yes
No
Page 1 of 14
Offerer’s Affirmation of Understanding of and Agreement pursuant to New York State
Finance Law §139-j (3) and §139-j (6) (b)
New York State Finance Law §139-j(6)(b) provides that:
Every Governmental Entity shall seek written affirmations from all Offerers as to the
Offerer’s understanding of and agreement to comply with the Governmental Entity’s
procedures relating to permissible contacts during a Governmental Procurement
pursuant to subdivision three of this section.
Offerer affirms that it understands and agrees to comply with the procedures of the Government
Entity relative to permissible contacts as required by New York State Finance Law §139-j (3) and
§139-j (6) (b).
By: ___________________________________
Date: ______________________
Name: _______________________________________
Title: ________________________________________
Contractor Name: ________________________________________________________
Contractor Address: _____________________________________________________
______________________________________________________________________
______________________________________________________________________
Page 2 of 14
Offerer Disclosure of Prior
Non-Responsibility Determinations
Background:
New York State Finance Law §139-k(2) obligates a Governmental Entity to obtain specific
information regarding prior non-responsibility determinations with respect to State Finance Law
§139-j. This information must be collected in addition to the information that is separately obtained
pursuant to State Finance Law §163(9). In accordance with State Finance Law §139-k, an Offerer
must be asked to disclose whether there has been a finding of non-responsibility made within the
previous four (4) years by any Governmental Entity due to: (a) a violation of State Finance Law
§139-j or (b) the intentional provision of false or incomplete information to a Governmental Entity.
The terms “Offerer” and “Governmental Entity” are defined in State Finance Law § 139-k(1). State
Finance Law §139-j sets forth detailed requirements about the restrictions on Contacts during the
procurement process. A violation of State Finance Law
§139-j includes, but is not limited to, an impermissible Contact during the restricted period (for
example, contacting a person or entity other than the designated contact person, when such
contact does not fall within one of the exemptions).
As part of its responsibility determination, State Finance Law §139-k(3) mandates consideration of
whether an Offerer fails to timely disclose accurate or complete information regarding the above
non-responsibility determination.
In accordance with law, no Procurement Contract shall be
awarded to any Offerer that fails to timely disclose accurate or complete information under this
section, unless a finding is made that the award of the Procurement Contract to the Offerer is
necessary to protect public property or public health safety, and that the Offerer is the only source
capable of supplying the required Article of Procurement within the necessary timeframe. See
State Finance Law §§139-j (10)(b) and 139-k(3).
Instructions:
A Governmental Entity must include a disclosure request regarding prior non-responsibility
determinations in accordance with State Finance Law §139-k in its solicitation of proposals or bid
documents or specifications or contract documents, as applicable, for procurement contracts. The
attached form is to be completed and submitted by the individual or entity seeking to enter into a
Procurement Contract. It shall be submitted to the Governmental Entity conducting the
Governmental Procurement.
Page 3 of 14
Offerer Disclosure of Prior Non-Responsibility Determinations
Name of Individual or Entity Seeking to Enter into the Procurement Contract:
__________________________________________________________________________
Address: __________________________________________________________________
__________________________________________________________________________
Name and Title of Person Submitting this Form:
__________________________________________________________________________
__________________________________________________________________________
Contract Procurement Number: _____________________
Date:___________________________
1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or
entity seeking to enter into the Procurement Contract in the previous four years? (Please circle):
No ___
Yes ___
If yes, please answer the next questions:
2. Was the basis for the finding of non-responsibility due to a violation of State Finance Law
§139-j (Please circle):
No ___
Yes ___
3. Was the basis for the finding of non-responsibility due to the intentional provision of false or
incomplete information to a Governmental Entity? (Please circle):
No ___
Yes ___
4. If you answered yes to any of the above questions, please provide details regarding the finding
of non-responsibility below.
Governmental Entity: ___________________________________________________________
Date of Finding of Non-responsibility: ______________________________________________
Basis of Finding of Non-Responsibility: _____________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
(Add additional pages as necessary)
5. Has any Governmental Entity or other governmental agency terminated or withheld a
Procurement Contract with the above-named individual or entity due to the intentional provision of
false or incomplete information? (Please circle):
No ___
Yes ___
Page 4 of 14
6. If yes, please provide details below.
Governmental Entity: ______________________________________________
Date of Termination or Withholding of Contract: ______________________________________
Basis of Termination or Withholding:
____________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
(Add additional pages as necessary)
Offerer certifies that all information provided to the Governmental Entity with respect to
State Finance Law §139-k is complete, true and accurate.
By:
Signature
Date:
Page 5 of 14
Offerer’s Certification of Compliance
with State Finance Law §139-k(5)
New York State Finance Law §139-k(5) requires that every Procurement Contract award subject to
the provisions of State Finance Law §§139-k or 139-j shall contain a certification by the Offerer
that all information provided to the Office of General Services with respect to State Finance Law
§139-k is complete, true and accurate.
Offerer Certification:
I certify that all information provided to the Office of General Services with respect to State
Finance Law §139-k is complete, true and accurate.
By: ___________________________________
Date: ___________________________
Name: ________________________________________
Title: _________________________________________
Contractor Name: ________________________________________________________
Contractor Address: ______________________________________________________
______________________________________________________________________________
Procurement Lobbying Termination
The Office of General Services reserves the right to terminate this contract in the event it is found
that the certification filed by the Offerer in accordance with New York State Finance Law §139-k was
intentionally false or intentionally incomplete. Upon such finding, the Office of General Services
may exercise its termination right by providing written notification to the Offerer in accordance with
the written notification terms of this contract.
Page 6 of 14
New York State Department of Taxation and Finance
Contractor Certification (ST-220-TD)
Contractor Certification to Covered Agency (ST-220-CA)
Page 7 of 14
ST-220-TD
(6/06)
New York State Department of Taxation and Finance
Contractor Certification
(Pursuant to Section 5-a of the Tax Law, as amended, effective April 26, 2006)
For information, consult Publication 223, Question and Answers Concerning Tax Law Section 5-a (see Need help? below).
Contractor name
Contractor’s principal place of business
City
State
ZIP code
Contractor’s mailing address (if different than above)
Contractor's federal employer identification number (EIN)
Contractor's sales tax ID number (if different from contractor's EIN)
Contractor's telephone number
(
Covered agency name
Contract number or description
Covered agency address
General information
Section 5-a of the Tax Law, as amended, effective April 26, 2006,
requires certain contractors awarded certain state contracts
valued at more than $100,000 to certify to the Tax Department
that they are registered to collect New York State and local sales
and compensating use taxes, if they made sales delivered by any
means to locations within New York State of tangible personal
property or taxable services having a cumulative value in excess
of $300,000, measured over a specified period. In addition,
contractors must certify to the Tax Department that each affiliate
and subcontractor exceeding such sales threshold during a
specified period is registered to collect New York State and local
sales and compensating use taxes. Contractors must also file a
Form ST-220-CA, certifying to the procuring state entity that they
filed Form ST-220-TD with the Tax Department and that the
information contained on Form ST-220-TD is correct and
complete as of the date they file Form ST-220-CA.
For more detailed information regarding this form and section 5-a
of the Tax Law, see Publication 223, Questions and Answers
Concerning Tax Law Section 5-a, (as amended, effective April 26,
2006), available at www.nystax.gov. Information is also available
by calling the Tax Department’s Contractor Information Center at
1 800 698-2931.
Note: Form ST-220-TD must be signed by a person authorized to
make the certification on behalf of the contractor, and the
acknowledgement on page 4 of this form must be completed
before a notary public.
Privacy notification
The Commissioner of Taxation and Finance may collect and maintain
personal information pursuant to the New York State Tax Law, including
but not limited to, sections 5-a, 171, 171-a, 287, 308, 429, 475, 505, 697,
1096, 1142, and 1415 of that Law; and may require disclosure of social
security numbers pursuant to 42 USC 405(c)(2)(C)(i).
This information will be used to determine and administer tax liabilities
and, when authorized by law, for certain tax offset and exchange of tax
information programs as well as for any other lawful purpose.
Information concerning quarterly wages paid to employees is provided to
certain state agencies for purposes of fraud prevention, support
enforcement, evaluation of the effectiveness of certain employment and
training programs and other purposes authorized by law.
Failure to provide the required information may subject you to civil or
criminal penalties, or both, under the Tax Law.
This information is maintained by the Director of Records Management
and Data Entry, NYS Tax Department, W A Harriman Campus, Albany
NY 12227; telephone 1 800 225-5829. From areas outside the United
States and outside Canada, call (518) 485-6800.
Need Help?
Internet access: www.nystax.gov
(for information, forms, and publications)
Fax-on-demand forms:
Mail completed form to:
NYS TAX DEPARTMENT
DATA ENTRY SECTION
W A HARRIMAN CAMPUS
ALBANY NY 12227
)
Estimated contract value over the full term of
the contract
(but not including renewals) $
Covered agency telephone number
1 800 748-3676
Telephone assistance is available from
8:00 A.M. to 5:00 P.M. (eastern time),
Monday through Friday.
To order forms and publications:
1 800 462-8100
Sales Tax Information Center:
1 800 462-8100
From areas outside the U.S. and outside Canada:
(518) 485-6800
1 800 698-2931
Hearing and speech impaired (telecommunications device for the
deaf (TDD) callers only):
1 800 634-2110
Persons with disabilities: In compliance with the Americans
with Disabilities Act, we will ensure that our lobbies, offices,
meeting rooms, and other facilities are accessible to persons
with disabilities. If you have questions about special
accommodations for persons with disabilities, please call 1 800
972-1233.
Page 8 of 14
Page 2 of 4
ST-220-TD (6/06)
I, ____________________________ , hereby affirm, under penalty of perjury, that I am ______________________
(name)
( title)
of the above-named contractor, and that I am authorized to make this certification on behalf of such contractor.
Make only one entry in each section below.
Section 1 - Contractor registration status
The contractor has made sales delivered by any means to locations within New York State of tangible personal property or
taxable services having a cumulative value in excess of $300,000 during the four sales tax quarters which immediately
precede the sales tax quarter in which this certification is made. The contractor is registered to collect New York State and
local sales and compensating use taxes with the Commissioner of Taxation and Finance pursuant to sections 1134 and 1253
of the Tax Law, and is listed on Schedule A of this certification.
The contractor has not made sales delivered by any means to locations within New York State of tangible personal property
or taxable services having a cumulative value in excess of $300,000 during the four sales tax quarters which immediately
precede the sales tax quarter in which this certification is made.
Section 2 - Affiliate registration status
The contractor does not have any affiliates.
To the best of the contractor’s knowledge, the contractor has one or more affiliates having made sales delivered by any
means to locations within New York State of tangible personal property or taxable services having a cumulative value in
excess of $300,000 during the four sales tax quarters which immediately precede the sales tax quarter in which this
certification is made, and each affiliate exceeding the $300,000 cumulative sales threshold during such quarters is registered
to collect New York State and local sales and compensating use taxes with the Commissioner of Taxation and Finance
pursuant to sections 1134 and 1253 of the Tax Law. The contractor has listed each affiliate exceeding the $300,000
cumulative sales threshold during such quarters on Schedule A of this certification.
To the best of the contractor’s knowledge, the contractor has one or more affiliates, and each affiliate has not made sales
delivered by any means to locations within New York State of tangible personal property or taxable services having a
cumulative value in excess of $300,000 during the four sales tax quarters which immediately precede the sales tax quarter in
which this certification is made.
Section 3 - Subcontractor registration status
The contractor does not have any subcontractors.
To the best of the contractor’s knowledge, the contractor has one or more subcontractors having made sales delivered by any
means to locations within New York State of tangible personal property or taxable services having a cumulative value in
excess of $300,000 during the four sales tax quarters which immediately precede the sales tax quarter in which this
certification is made, and each subcontractor exceeding the $300,000 cumulative sales threshold during such quarters is
registered to collect New York State and local sales and compensating use taxes with the Commissioner of Taxation and
Finance pursuant to sections 1134 and 1253 of the Tax Law. The contractor has listed each subcontractor exceeding the
$300,000 cumulative sales threshold during such quarters on Schedule A of this certification.
To the best of the contractor’s knowledge, the contractor has one or more subcontractors, and each subcontractor has not
made sales delivered by any means to locations within New York State of tangible personal property or taxable services
having a cumulative value in excess of $300,000 during the four sales tax quarters which immediately precede the sales tax
quarter in which this certification is made.
Sworn to this______ day of _________, 20 ____
(sign before a notary public)
(title)
Page 9 of 14
ST-220-TD (6/06)
Page 3 of 4
Schedule A - Listing of each person (contractor, affiliate, or subcontractor) exceeding $300,000
cumulative sales threshold
List the contractor, or affiliate, or subcontractor in Schedule A only if such person exceeded the $300,000 cumulative sales
threshold during the specified sales tax quarters. See directions below. For more information, see Publication 223.
A
B
C
D
E
F
Relationship to
Contractor
Name
Address
Federal ID
Number
Sales Tax ID Number
Registration
In Progress
Column A - Enter C in column A if the contractor; A if an affiliate of the contractor; or S if a subcontractor.
Column B - Name - If person is a corporation or limited liability company, enter the exact legal name as registered with the NY Department of State,
if applicable. If person is a partnership or sole proprietor, enter the name of the partnership and each partner’s given name, or the given
name(s) of the owner(s), as applicable. If person has a different DBA (doing business as) name, enter that name as well.
Column C - Address - Enter the street address of person’s principal place of business. Do not enter a PO box.
Column D - ID number - Enter the federal employer identification number (EIN) assigned to the person or person’s business, as applicable. If the
person is an individual, enter the social security number of that person.
Column E - Sales tax ID number - Enter only if different from federal EIN in column D.
Column F - If applicable, enter an X if the person has submitted Form DTF-17 to the Tax Department but has not received its certificate of authority
as of the date of this certification.
Page 10 of 14
Page 4 of 4
ST-220-TD (6/06)
Individual, Corporation, Partnership, or LLC Acknowledgment
STATE OF
}
:
COUNTY OF
SS.:
}
On the ______ day of _____________ in the year 20___, before me personally appeared
known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and
say that
_he resides at
,
Town of
,
County of
,
State of
; and further that:
[Mark an X in the appropriate box and complete the accompanying statement.]
(If an individual): _he executed the foregoing instrument in his/her name and on his/her own behalf.
(If a corporation): _he is
the
of
, the corporation described in said instrument; that, by authority of the Board of Directors of said
corporation, _he is authorized to execute the foregoing instrument on behalf of the corporation for purposes set
forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and on
behalf of said corporation as the act and deed of said corporation.
(If a partnership): _he is
a
of
, the partnership described in said instrument; that, by the terms of said partnership, _he is authorized to
execute the foregoing instrument on behalf of the partnership for purposes set forth therein; and that, pursuant to
that authority, _he executed the foregoing instrument in the name of and on behalf of said partnership as the act
and deed of said partnership.
(If a limited liability company): _he is a duly authorized member
of
LLC, the limited liability company described in said instrument;
that _he is authorized to execute the foregoing instrument on behalf of the limited liability company for purposes
set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and on
behalf of said limited liability company as the act and deed of said limited liability company.
Notary Public
Registration No.
Page 11 of 14
ST-220-CA
(6/06)
New York State Department of Taxation and Finance
Contractor Certification to Covered Agency
(Pursuant to Section 5-a of the Tax Law, as amended, effective April 26, 2006)
For information, consult Publication 223, Question and Answers Concerning Tax Law Section 5-a (see Need Help? on back).
Contractor name
For covered agency use only Contract
number or description
Contractor’s principal place of business
City
State
ZIP code
Contractor’s mailing address (if different than above)
Contractor's federal employer identification number (EIN)
Estimated contract value over the full
term of contract (but not including
renewals)
Contractor's sales tax ID number (if different from contractor's EIN)
$
Contractor's telephone number
Covered agency name
(
)
Covered agency address
Covered agency telephone number
I, ________________________________ , hereby affirm, under penalty of perjury, that I am ______________________________
(name)
(title)
of the above-named contractor, that I am authorized to make this certification on behalf of such contractor, and I further certify that:
(Mark an X in only one box)
The contractor has filed Form ST-220-TD with the Department of Taxation and Finance in connection with this contract and, to
the best of contractor’s knowledge, the information provided on the Form ST-220-TD, is correct and complete.
The contractor has previously filed Form ST-220-TD with the Tax Department in connection with
(insert contract number or description)
and, to the best of the contractor’s knowledge, the information provided on that previously filed Form T-220-TD, is correct and
complete as of the current date, and thus the contractor is not required to file a new Form ST-220-TD at this time.
Sworn to this______ day of _________, 20 ____
(sign before a notary public)
(title)
Instructions
General Information
Tax Law section 5-a was amended, effective April 26, 2006. On or after that date,
in all cases where a contract is subject to Tax Law section 5-a, a contractor must
file (1) Form ST-220-CA, Contractor Certification to Covered Agency, with a
covered agency, and (2) Form ST-220-TD with the Tax Department before a
contract may take effect. The circumstances when a contract is subject to section
5-a are listed in Publication 223, Q&A 3. This publication is available on our Web
site, by fax, or by mail. (See Need help? for more information on how to obtain
this publication.) In addition, a contractor must file a new Form ST-220-CA with a
covered agency before an existing contract with such agency may be renewed.
If you have questions, please call our information center at 1 800 698-2931.
Note: Form ST-220-CA must be signed by a person authorized to make the
certification on behalf of the contractor, and the acknowledgement on page 2 of
this form must be completed before a notary public.
When to complete this form
As set forth in Publication 223, a contract is subject to section 5-a, and you must
make the required certification(s), if:
i.
The procuring entity is a covered agency within the meaning of the statute
(see Publication 223, Q&A 5);
ii.
The contractor is a contractor within the meaning of the statute (see
Publication 223, Q&A 6); and
iii.
The contract is a contract within the meaning of the statute. This is the case
when it (a) has a value in excess of $100,000 and (b) is a contract for
commodities or services, as such terms are defined for purposes of the
statute (see Publication 223, Q&A 8 and 9).
Furthermore, the procuring entity must have begun the solicitation to purchase on
or after January 1, 2005, and the resulting contract must have been awarded,
amended, extended, renewed, or assigned on or after April 26, 2006 (the
effective date of the section 5-a amendments).
Page 12 of 14
Page 2 of 2
ST-220-CA (6/06)
Individual, Corporation, Partnership, or LLC Acknowledgment
STATE OF
}
:
COUNTY OF
SS.:
}
On the day ______ of _________ in the year 20___, before me personally appeared
known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and say that
_he resides at
,
Town of
,
County of
,
State of
; and further that:
[Mark an X in the appropriate box and complete the accompanying statement.]
(If an individual): _he executed the foregoing instrument in his/her name and on his/her own behalf.
(If a corporation): _he is
the
of
,
the corporation described in said instrument; that, by authority of the Board of Directors of said corporation, _he is authorized to
execute the foregoing instrument on behalf of the corporation for purposes set forth therein; and that, pursuant to that authority,
_he executed the foregoing instrument in the name of and on behalf of said corporation as the act and deed of said corporation.
(If a partnership): _he is
the
of
,
the partnership described in said instrument; that, by the terms of said partnership, _he is authorized to execute the foregoing
instrument on behalf of the partnership for purposes set forth therein; and that, pursuant to that authority, _he executed the
foregoing instrument in the name of and on behalf of said partnership as the act and deed of said partnership.
(If a limited liability company): _he is a duly authorized member of
LLC, the
limited liability company described in said instrument; that _he is authorized to execute the foregoing instrument on behalf of
the limited liability company for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing
instrument in the name of and on behalf of said limited liability company as the act and deed of said limited liability company.
Notary Public
Registration No.
Privacy notification
The Commissioner of Taxation and Finance may collect and maintain personal
information pursuant to the New York State Tax Law, including but not limited to,
sections 5-a, 171, 171-a, 287, 308, 429, 475, 505, 697, 1096, 1142, and 1415 of that
Law; and may require disclosure of social security numbers pursuant to 42 USC
405(c)(2)(C)(i).
This information will be used to determine and administer tax liabilities and, when
authorized by law, for certain tax offset and exchange of tax information programs as
well as for any other lawful purpose.
Information concerning quarterly wages paid to employees is provided to certain state
agencies for purposes of fraud prevention, support enforcement, evaluation of the
effectiveness of certain employment and training programs and other purposes
authorized by law.
Failure to provide the required information may subject you to civil or criminal
penalties, or both, under the Tax Law.
This information is maintained by the Director of Records Management and Data
Entry, NYS Tax Department, W A Harriman Campus, Albany NY 12227; telephone 1
800 225-5829. From areas outside the United States and outside Canada, call (518)
485-6800.
Need Help?
Internet access: www.nystax.gov
(for information, forms, and publications)
Fax-on-demand forms:
1 800 748-3676
Telephone assistance is available from
8:00 A.M. to 5:00 P.M. (eastern time),
Monday through Friday.
To order forms and publications:
1 800 462-8100
From areas outside the U.S. and outside Canada:
(518) 485-6800
1 800 698-2931
Hearing and speech impaired (telecommunications device for the
deaf (TDD) callers only):
1 800 634-2110
Persons with disabilities: In compliance with the Americans
with Disabilities Act, we will ensure that our lobbies, offices,
meeting rooms, and other facilities are accessible to persons
with disabilities. If you have questions about special
accommodations for persons with disabilities, please call 1 800
972-1233.
Page 13 of 14
Bidder is required to sign both sections on this page.
MACBRIDE FAIR EMPLOYMENT PRINCIPLES
NONDISCRIMINATION IN EMPLOYMENT IN NORTHERN IRELAND:
MACBRIDE FAIR EMPLOYMENT PRINCIPLES
In accordance with Chapter 807 of the Laws of 1992 the bidder, by submission of this bid, certifies that it or
any individual or legal entity in which the bidder holds a 10% or greater ownership interest, or any individual
or legal entity that holds a 10% or greater ownership interest in the bidder, either: (answer yes or no to one
or both of the following, as applicable:
1.
Have business operations in Northern Ireland,
Yes
No
If yes:
2.
Shall take lawful steps in good faith to conduct any business operations they have in Northern
Ireland in accordance with the MacBride Fair Employment Principles relating to nondiscrimination in
employment and freedom of workplace opportunity regarding such operations in Northern Ireland, and shall
permit independent monitoring of their compliance with such Principles.
Yes
(Contractor’s Signature)
No
(Name of Business)
NON-COLLUSIVE BIDDING CERTIFICATION
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the
best of his knowledge and belief: 1) The prices in this bid have been arrived at independently without
collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor; 2) Unless otherwise required by
law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will
not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any
competitor; and 3) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.
(Contractor’s Signature)
(Name of Business)
Page 14 of 14
Appendix C
Cost Proposal Form
Instructions:
For each facility please provide an annual Not to Exceed price for Item 1 Administration Services and Item 2 Itemized Building Services. OGS has valued Item 3 General
Repairs based on historical data and represented on the bid form. Please reference Section 3.4 Price in RFP 1767.
Item 1 Administrative Services:
This category includes Property Management Fee, professional fees, insurance, salaries, payroll taxes and Workers Compensation, and employee benefits.
·Property Management Fee shall include the cost of off-site corporate building management and administrative personnel, all overhead, profit, all administrative expenses including
payroll processing cost, auditing, required background checks, accounting, reporting and other requirements. OGS will provide adequate work space for the Contractor’s on-site staff
at no cost, but is not responsible for providing furnishings or equipment such as furniture, computers, copying and fax machines, office type software, telephones and cell phones,
pagers, office supplies etc.
·Professional Fees shall include but not be limited to, third party accounting, legal, architectural/engineering, design, etc.
·Insurance (refer to Section 6.3 – Contractor Insurance Requirements)
·Salaries shall include all on-site personnel employed by the Contractor eg: Property Manager, Chief Building Engineer, technicians, administrative support staff, etc.
·Payroll taxes and Workers Compensation, Employee Benefits, associated with the Salaries listed above.
Item 2 Itemized Building Services:
For BASE BID services(as described in Exhibit B), bidders shall provide individual lump sum not-to-exceed prices for each of the Itemized Building Service categories for each
building. Pricing shall be inclusive of all labor, materials and supplies necessary to complete the scope of work associated with each itemized service as detailed in Exhibit B, and
shall be broken out on the bid form into the portion provided directly by the contractor, and any portion that will be provided by sub-contractors. These Itemized Building Services
represent a portion of the total cost to operate, maintain, and manage the building.
Item 3 General Repairs:
You will not provide a price for this item. OGS has provided a fixed, not to exceed value of general repairs, supplies and services for each building based on historical data.
LOT 1
ITEM 1
Administrative Services
44 Holland Ave.
50 Wolf Rd
625 Broadway
Ten Eyck
44 Holland Ave.
50 Wolf Rd
625 Broadway
Ten Eyck
FIVE YEAR TOTAL for Item 1
Annual Total Item 1
ITEM 2
Annual Itemized Building Services
Elevators
In House
Subcontracted
HVAC
In House
Subcontracted
Building Systems Controls
In House
Custodial
In House
Landscaping/Grounds
In House
Subcontracted
Subcontracted
Subcontracted
Integrated Pest Mgmt.
In House
Subcontracted
Emergency Generator
In House
Perimeter Access Control
In House
Refuse/Recycling
In House
Subcontracted
Subcontracted
Subcontracted
Fire Alarm
In House
Window Cleaning
In House
Subcontracted
Subcontracted
$
Snow Management
Administrative Cost
-
$
-
$
50 Wolf Rd
44 Holland Ave.
-
$
625 Broadway
Ten Eyck
$
$
$
$
18
18
18
18
14
14
14
14
2
2
2
2
Unit price 0.01" to 1.00"
Estimated number of occurences
Total 0.01" to 1.00"
Unit price 1.01" to 8.00"
Estimated number of occurances
Total 1.01" to 8.00"
Unit price 8.01" and above
Estimated number of occurances
Total 8.01" and above
Total Snow Management Cost Only
Off Site Snow Removal & Disposal
50 Wolf Rd
44 Holland Ave.
625 Broadway
Ten Eyck
Unit price per cubic yard
Estimated number of cubic yards removed
13,500
10,000
2,500
100
Total Off Site Removal Price Only
Annual Total Item 2
Item 3
General Repairs
44 Holland Ave.
50 Wolf Rd
625 Broadway
Ten Eyck
Total Item 3
$258,400.00
$204,900.00
$393,500.00
$325,000.00
Annual Total Item 3
Total Bid Value
LOT 2
ITEM 1
Administrative Services
328 State Street
Hampton Plaza
328 State Street
Hampton Plaza
FIVE YEAR TOTAL for Item 1
Annual Total Item 1
ITEM 2
Annual Itemized Building Services
Elevators
In House
HVAC
In House
Subcontracted
Subcontracted
Building Systems Controls
In House
Custodial
In House
Landscaping/Grounds
In House
Subcontracted
Subcontracted
Subcontracted
Integrated Pest Mgmt.
In House
Emergency Generator
In House
Perimeter Access Control
In House
Subcontracted
Subcontracted
Subcontracted
Refuse/Recycling
In House
Subcontracted
Fire Alarm
In House
Window Cleaning
In House
Subcontracted
Subcontracted
$
Snow Management
-
$
Hampton Plaza
328 State Street
Administrative Cost
Unit price 0.01" to 1.00"
Estimated number of occurences
18
18
14
14
2
2
Total 0.01" to 1.00"
Unit price 1.01" to 8.00"
Estimated number of occurances
Total 1.01" to 8.00"
Unit price 8.01" and above
Estimated number of occurances
Total 8.01" and above
Total Snow Management Cost Only
328 State Street
Off Site Snow Removal & Disposal
Hampton Plaza
Unit price per cubic yard
Estimated number of cubic yards removed
100
100
Total Off Site Removal Price Only
Annual Total Item 2
Item 3
General Repairs
328 State Street
Hampton Plaza
Total item 3
$209,500.00
$126,700.00
Annual Total Item 3
Snow Management
Hampton Plaza
328 State Street
Administrative Cost
$
$
0.01" to 1.00"
1.01" to 8.00"
8.01" and above
Total Administrative Cost Only
Off Site Snow Removal & Disposal
Unit price per cubic yard
Total Bid Value
328 State Street
Hampton Plaza
Appendix D
Sample Contract
STATE OF NEW YORK
OFFICE OF GENERAL SERVICES
AGREEMENT FOR
(SERVICE PROVIDED)
AT THE XXX XXXX XXXX STATE OFFICE BLDG.
IN NEW YORK, NY
WITH
(CONTRACTOR)
_______________CONTRACT # C00XXXX_________________
THIS AGREEMENT, made this ____ day of ___________, 2012 by and between the People of
the State of New York, acting by and through the Commissioner of General Services, whose
office is on the 41st Floor, Corning Tower Building, the Governor Nelson A. Rockefeller Empire
State Plaza, Albany, New York 12242 (hereinafter “Commissioner”, "OGS" or "State"), and
(Company Name), (hereinafter "Contractor"), with an office at __________________________.
W I T N E S S E T H:
WHEREAS, the OGS is responsible for the (SERVICE PROVIDED) at the (XXX XXXX State
Office Building located at 123 XXXX, XXXX, NY (hereinafter the “State Office Building”) and in
fulfilling its responsibility deems it necessary to obtain building systems operation and
maintenance service therefore, and
WHEREAS, OGS has determined after having solicited proposals from proposers willing to
supply these services, that the Contractor submitted the proposal affording the State the best
value for such services and that the Contractor possesses the necessary capacity, experience
and expertise for provision of building management services, and that Contractor is ready,
willing and able to perform such services on the terms hereinafter set forth.
NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties do
hereby agree as follows:
1.
CONSIDERATION
OGS shall pay the Contractor for all (SERVICE PROVIDED) fees and other fees and expenses
in accordance with the amounts and rates put forth in the Contractor’s proposal attached hereto
as Appendix "C", which Appendix C is hereby incorporated by reference and made a part hereof
as fully as if set forth as length herein.
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2.
TERM
This Agreement shall commence upon OSC approval and will be in effect for five (5) years,
unless sooner terminated as herein specified.
3.
SERVICES
The Contractor agrees to perform this Agreement and to furnish the services, labor and
materials required in connection therewith in accordance with all the specifications, conditions,
covenants and representations contained in the Request for Proposals No. XXXX, which is
annexed as Appendix "B" hereto, and the Contractor’s proposal, annexed as Appendix “C”
hereto, except as such Appendices B and C have been revised by the terms hereof. Appendix
B is hereby incorporated by reference and made a part hereof with the same force and effect as
if set forth at length herein.
4.
TERMINATION
This Agreement may be terminated in accordance with the termination provisions set forth in the
solicitation attached hereto as Appendix B hereof.
A) Termination
The Office of General Services may, upon thirty (30) days notice, terminate the contract
resulting from this solicitation in the event of the awarded Bidder’s failure to comply with any of
the proposal’s requirements unless the awarded Bidder obtained a waiver of the requirement.
In addition, OGS may also terminate any contract resulting from this solicitation upon ten (10)
days written notice if the Contractor makes any arrangement or assignment for the benefit of the
creditors.
Furthermore, OGS shall have the right, in its sole discretion, at any time to terminate a contract
resulting from this solicitation, or any unit portion thereof, with or without cause, by giving thirty
(30) days written notice of termination to the Contractor.
Any termination by OGS under this Section shall in no event constitute or be deemed a breach
of any contract resulting from this solicitation and no liability shall be incurred by or arise against
the Office of General Services, its agents and employees therefore for lost profits or any other
damages.
B.) Procurement Lobbying Termination
The Office of General Services reserves the right to terminate this Agreement in the event it
is found that the certification filed by the Contractor in accordance with New York State Finance
Law §139-k was intentionally false or intentionally incomplete. Upon such finding, the Office of
General Services may exercise its termination right by providing written notification to the
Contractor in accordance with the written notification terms of this Agreement.
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5.
RECORDS
The Contractor will maintain accurate records and accounts of services performed and monies
expended under this Agreement. Such records will be maintained for six (6) years following the
close of the State fiscal year to which they pertain and will be made available to representatives
of OGS or the New York State Comptroller, as may be necessary for auditing purposes, upon
request.
6.
TAXES
The Contractor will be responsible for all applicable Federal, State and Local taxes and all FICA
contributions.
7.
INDEPENDENT CONTRACTOR
It is understood and agreed that the legal status of the Contractor, its subcontractors, agents,
officers and employees is that of an independent contractor and in no manner shall they be
deemed employees or agents of the State of New York and, therefore, are not entitled to any of
the benefits associated with such employment or designation.
8.
APPENDIX A
Appendix A, Standard Clauses for New York State Contracts, attached hereto, is hereby
expressly made a part of this Agreement as fully as if set forth at length herein.
9.
ASSIGNMENT
Contractor agrees that it will not assign this Agreement, or any interest therein without the prior
written consent of the Commissioner of General Services.
10.
LAW
This Agreement shall be governed by the laws of the State of New York.
11.
CONDITIONS PRECEDENT
This Agreement shall not be deemed executed, valid or binding unless and until approved in
writing by the Attorney General and the State Comptroller.
12.
ENTIRE AGREEMENT
This Agreement constitutes the entire Agreement between the parties hereto and no statement,
promise, condition, understanding, inducement or representation, oral or written, expressed or
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implied, which is not contained herein shall be binding or valid and this Agreement shall not be
changed, modified or altered in any manner except by an instrument in writing executed by both
parties hereto.
13.
EXECUTORY CLAUSE
This Agreement shall be deemed executory only to the extent of money available to the State
for performance of the terms hereof and no liability on account thereof shall be incurred by the
State of New York beyond moneys available for purposes thereof.
14.
INCONSISTENCIES
In the event of any discrepancy, disagreement or ambiguity between this contract agreement
and Appendix B "Solicitation" and/or Appendix C "Proposal", or between any Appendices, the
documents shall be given preference in the following order to interpret and to resolve such
discrepancy, disagreement or ambiguity:
(i)
(ii)
(iii)
(iv)
Appendix A
This contract agreement
Appendix B – Solicitation #XXXX including Addenda
Appendix C – Contractor’s Proposal
The parties understand and agree that any and all deviations or exceptions taken by Contractor
to the State's Request for Proposal are hereby withdrawn except only to the extent that such
exceptions or deviations have been explicitly incorporated into this contract agreement.
15.
FORCE MAJEURE
Neither party hereto will be liable for losses, defaults, or damages under this Agreement which
result from delays in performing, or inability to perform, all or any of the obligations or
responsibilities imposed upon it pursuant to the terms and conditions of this Agreement, due to
or because of acts of God, the public enemy, acts of government, earthquakes, floods, strikes,
civil strife, fire or any other cause beyond the reasonable control of the party that was so
delayed in performing or so unable to perform provided that such party was not negligent and
shall have used reasonable efforts to avoid and overcome such cause. Such party will resume
full performance of such obligations and responsibilities promptly upon removal of any such
cause.
16.
ASSIGNMENT BY STATE
The State agrees not to assign this Agreement without prior notice to and reasonable consent of
the Contractor provided, however, that this Agreement may be assigned without such consent
to another agency or subdivision of the State pursuant to a governmental reorganization or
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assignment of functions under which the pertinent functions of OGS as an agency are
transferred to a successor agency or subdivision of the State.
17.
NOTICES
All notices, demands, designations, certificates, requests, offers, consents, approvals and other
instruments given pursuant to this Agreement shall be in writing and shall be validly given when
mailed by registered or certified mail, overnight carrier or hand delivered, (i) if to the State,
addressed to the State at its address set forth above, and (ii) if to Contractor, addressed to
Contractor at its address set forth above. The parties may from time to time, specify any
address in the United States as its address for purpose of notices under this Agreement by
giving fifteen (15) days written notice to the other party. The parties agree to mutually designate
individuals as their respective representatives for the purposes of this Agreement.
18.
CAPTIONS
The captions contained in this Agreement are intended for convenience and reference purposes
only and shall in no way be deemed to define or limit any provision thereof.
19.
SEVERABILITY
In the event that any one or more of the provisions of this Agreement shall for any reason be
declared unenforceable under the laws or regulations in force, such provision will not have any
effect on the validity of the remainder of this Agreement, which shall then be construed as if
such unenforceable provision had never been written or was never contained in this Agreement.
20.
IRAN DIVESTMENT ACT
By entering into this Contract, Contractor certifies that it is not on the “Entities Determined To Be
Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012”
list
(“Prohibited
Entities
List”)
posted
on
the
OGS
website
at:
http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize
on such Contract any subcontractor that is identified on the Prohibited Entities List. Contractor
agrees that should it seek to renew or extend this Contract, it must provide the same
certification at the time the Contract is renewed or extended. Contractor also agrees that any
proposed Assignee of the Contract will be required to certify that it is not on the Prohibited
Entities List before OGS may approve a request for Assignment of Contract.
During the term of the Contract, should OGS receive information that a person (as defined in
State Finance Law §165-a) is in violation of the above-referenced certifications, OGS will review
such information and offer the person an opportunity to respond. If the person fails to
demonstrate that it has ceased its engagement in the investment activity which is in violation of
the Act within 90 days after the determination of such violation, then OGS shall take such action
as may be appropriate and provided for by law, rule, or contract, including, but not limited to,
seeking compliance, recovering damages, or declaring the Contractor in default.
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OGS reserves the right to reject any request for renewal, extension, or assignment for an entity
that appears on the Prohibited Entities List prior to the renewal, extension, or assignment of the
Contract, and to pursue a responsibility review with Contractor should it appear on the
Prohibited Entities List hereafter.
21.
INFORMATION SECURITY BREACH
In accordance with the Information and Security Breach Notification Act (ISBNA) (Chapter 442
of the Laws of 2005, as amended by Chapter 491 of the Laws of 2005), a Contractor with OGS
shall be responsible for all applicable provisions of the ISBNA and the following terms herein
with respect to any private information (as defined in the ISBNA) received by or on behalf of
OGS under this Agreement.

Contractor shall supply OGS with a copy of its notification policy, which shall be modified
to be in compliance with this provision, as well as OGS’s notification policy.

Contractor must encrypt any database fields and backup tapes that contain private data
elements, as set forth in the ISBNA.

Contractor must ensure that private data elements are encrypted in transit to / from their
systems.
In general, contractor must ensure that private data elements are not displayed to users
on computer screens or in printed reports; however, specific users who are authorized to
view the private data elements and who have been properly authenticated may
view/receive such data.


Contractor must monitor for breaches of security to any of its systems that store or
process private data owned by OGS.

Contractor shall take all steps as set forth in ISBNA to ensure private information shall
not be released without authorization from OGS.

In the event a security breach occurs as defined by ISBNA Contractor shall immediately
notify OGS and commence an investigation in cooperation with OGS to determine the
scope of the breach.

Contractor shall also take immediate and necessary steps needed to restore the
information security system to prevent further breaches.

Contractor shall immediately notify OGS following the discovery that OGS’s system
security has been breached.

Unless the Contractor is otherwise instructed, Contractor is to first seek consultation and
receive authorization from OGS prior to notifying the individuals whose personal identity
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information was compromised by the breach of security, the State Office of Cyber
Security and Critical Infrastructure Coordination, the State Consumer Protection Board,
the Attorney General’s Office or any consuming reporting agencies of a breach of the
information security system or concerning any determination to delay notification for law
enforcement investigations.
22.

Contractor shall be responsible for providing all notices required by the ISBNA and for all
costs associated with providing said notices.

This policy and procedure shall not impair the ability of the Attorney General to bring an
action against the Contractor to enforce all provisions of the ISBNA or limit the
Contractor’s liability for any violations of the ISBNA.
MWBE/EEO
I. General Provisions
A. OGS is required to implement the provisions of New York State Executive Law
Article 15-A and 5 NYCRR Parts 142-144 (“MWBE Regulations”) for all State
contracts as defined therein, with a value (1) in excess of $25,000 for labor, services,
equipment, materials, or any combination of the foregoing or (2) in excess of
$100,000 for real property renovations and construction.
B. The Contractor agrees, in addition to any other nondiscrimination provision of the
Contract and at no additional cost to OGS, to fully comply and cooperate with OGS
in the implementation of New York State Executive Law Article 15-A. These
requirements include equal employment opportunities for minority group members
and women (“EEO”) and contracting opportunities for New York State Certified
minority and women-owned business enterprises (“MWBEs”).
Contractor’s
demonstration of “good faith efforts” pursuant to 5 NYCRR §142.8 shall be a part of
these requirements. These provisions shall be deemed supplementary to, and not in
lieu of, the nondiscrimination provisions required by New York State Executive Law
Article 15 (the “Human Rights Law”) or other applicable federal, state or local laws.
C. Failure to comply with all of the requirements herein may result in a finding of nonresponsiveness, non-responsibility and/or a breach of contract, leading to the
withholding of funds or such other actions, liquidated damages pursuant to Section
VII of this Appendix or enforcement proceedings as allowed by the Contract.
II. Contract Goals
A. OGS hereby establishes an overall goal of 20% for MWBE participation, __% for
Minority-Owned Business Enterprises (“MBE”) participation and __% for Women-
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Owned Business Enterprises (“WBE”) participation (based on the current availability
of qualified MBEs and WBEs).
B. For purposes of providing meaningful participation by MWBEs on the Contract and
achieving the Contract Goals established in Section II-A hereof, Contractor should
reference the directory of New York State Certified MBWEs found at the following
internet address: http://www.esd.ny.gov/mwbe.html . Additionally, Contractor is
encouraged to contact the Division of Minority and Woman Business Development
((518) 292-5250; (212) 803-2414; or (716) 846-8200) to discuss additional methods
of maximizing participation by MWBEs on the Contract.
C. Pursuant to 5 NYCRR §142.8, Contractor must document “good faith efforts” to
provide meaningful participation by MWBEs as subcontractors or suppliers in the
performance of the Contract. In accordance with Section 316-a of Article 15-A and 5
NYCRR §142.13, the Contractor acknowledges that if it is found to have willfully and
intentionally failed to comply with the MWBE participation goals set forth in the
Contract, such a finding constitutes a breach of contract and the Contractor shall be
liable to OGS for liquidated or other appropriate damages, as set forth herein.
III. Equal Employment Opportunity (EEO)
A. Contractor agrees to be bound by the provisions of Article 15-A and the MWBE
Regulations promulgated by the Division of Minority and Women's Business
Development of the Department of Economic Development (the “Division”). If any of
these terms or provisions conflict with applicable law or regulations, such laws and
regulations shall supersede these requirements.
B. Contractor shall comply with the following provisions of Article 15-A:
1. Contractor and Subcontractors shall undertake or continue existing EEO
programs to ensure that minority group members and women are afforded
equal employment opportunities without discrimination because of race,
creed, color, national origin, sex, age, disability or marital status. For these
purposes, EEO shall apply in the areas of recruitment, employment, job
assignment, promotion, upgrading, demotion, transfer, layoff, or termination
and rates of pay or other forms of compensation.
2. The Contractor shall certify and affirm that the text set forth in clause 12 of
Appendix A, attached hereto and made a part hereof is Contractor’s equal
employment opportunity policy.
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3. The Contractor’s EEO policy statement shall include the following language:
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
age, disability or marital status, will undertake or continue existing
EEO programs to ensure that minority group members and women
are afforded equal employment opportunities without discrimination,
and shall make and document its conscientious and active efforts to
employ and utilize minority group members and women in its work
force.
b) The Contractor shall state in all solicitations or advertisements for
employees that, in the performance of the contract, all qualified
applicants will be afforded equal employment opportunities without
discrimination because of race, creed, color, national origin, sex, age,
disability or marital status.
c) The Contractor shall request each employment agency, labor union,
or authorized representative of workers with which it has a collective
bargaining or other agreement or understanding, to furnish a written
statement that such employment agency, labor union, or
representative will not discriminate on the basis of race, creed, color,
national origin, sex age, disability or marital status and that such union
or representative will affirmatively cooperate in the implementation of
the Contractor's obligations herein.
d) The Contractor will include the provisions of Subdivisions (a) through
(c) of this Subsection 3 and Paragraph “E” of this Section II, which
provides for relevant provisions of the Human Rights Law, in every
subcontract in such a manner that the requirements of the
subdivisions will be binding upon each subcontractor as to work in
connection with the Contract.
C. Form EEO 100 - Staffing Plan. To ensure compliance with this Section, the
Contractor shall submit a staffing plan to document the composition of the proposed
workforce to be utilized in the performance of the Contract by the specified
categories listed, including ethnic background, gender, and Federal occupational
categories. Contractors shall complete the Staffing plan form and submit it as part of
their contract.
D. Form EEO 102 - Workforce Employment Utilization Report (“Workforce Report”)
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(One of the following 2 paragraphs will be included in the final contract)
*Contractor agrees it is responsible for updating and providing notice to the OGS of
any changes to the previously submitted Staffing Plan. This information is to be
submitted on a quarterly basis during the term of the contract to report the actual
workforce utilized in the performance of the contract by the specified categories
listed including ethnic background, gender, and Federal occupational categories. The
Workforce Report must be submitted to report this information.
*Contractor and OGS agree that Contractor is unable to separate out the workforce
utilized in the performance of the Contract from Contractor's and/or subcontractor's
total workforce and that the information provided on the previously submitted Staffing
Plan is Contractor's total workforce during the subject time frame, not limited to work
specifically under the contract.
E. Contractor shall comply with the provisions of the Human Rights Law, all other State
and Federal statutory and constitutional non-discrimination provisions. Contractor
and subcontractors shall not discriminate against any employee or applicant for
employment because of race, creed (religion), color, sex, national origin, sexual
orientation, military status, age, disability, predisposing genetic characteristic, marital
status or domestic violence victim status, and shall also follow the requirements of
the Human Rights Law with regard to non-discrimination on the basis of prior criminal
conviction and prior arrest.
IV. MWBE Utilization Plan
A. Contractor certifies that it has submitted a MWBE Utilization Plan to OGS and will
follow such Plan for the performance of MWBEs on the Contract pursuant to the
prescribed MWBE goals set forth in Section III-A of this Appendix.
B. Contractor further agrees that a failure to submit and/or use such MWBE Utilization
Plan shall constitute a material breach of the terms of the Contract. Upon the
occurrence of such a material breach, OGS shall be entitled to any remedy provided
herein, including but not limited to, a finding of Contractor non-responsiveness.
V. Waivers
A. If the Contractor, after making good faith efforts, is unable to comply with MWBE
goals, the Contractor may submit a Request for Waiver form (BDC 333) documenting
good faith efforts by the Contractor to meet such goals. If the documentation
included with the waiver request is complete, the OGS shall evaluate the request and
issue a written notice of acceptance or denial within twenty (20) days of receipt.
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B. If the OGS, upon review of the MWBE Utilization Plan and updated Quarterly MWBE
Contractor Compliance Reports determines that Contractor is failing or refusing to
comply with the Contract goals and no waiver has been issued in regards to such
non-compliance, the OGS may issue a notice of deficiency to the Contractor. The
Contractor must respond to the notice of deficiency within seven (7) business days of
receipt. Such response may include a request for partial or total waiver of MWBE
Contract Goals.
VI. Monthly MWBE Contractor Compliance Report
Contractor is required to submit a Monthly MWBE Contractor Compliance Report (Form
MWBE 102) to OGS by the 10th day of the month during the term of the Contract
documenting the progress made towards achievement of the MWBE goals of the
Contract.
VII. Liquidated Damages - MWBE Participation
A. Where OGS determines that Contractor is not in compliance with the requirements of
the Contract and Contractor refuses to comply with such requirements, or if
Contractor is found to have willfully and intentionally failed to comply with the MWBE
participation goals, Contractor shall be obligated to pay to the OGS liquidated
damages.
B. Such liquidated damages shall be calculated as an amount equaling the difference
between:
1. All sums identified for payment to MWBEs had the Contractor achieved the
contractual MWBE goals; and
2. All sums actually paid to MWBEs for work performed or materials supplied
under the Contract.
C. In the event a determination has been made, after Contractor has been afforded the
process that it is due, which requires the payment of liquidated damages and such
identified sums have not been withheld by the OGS, Contractor shall pay such
liquidated damages to the OGS within sixty (60) days after such determination
unless prior to the expiration of such sixtieth day, the Contractor has filed a complaint
with the Director of the Division of Minority and Woman Business Development
pursuant to Subdivision 8 of Section 313 of the Executive Law in which event the
liquidated damages shall be payable if Director renders a decision in favor of the
OGS.
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23.
CONTRACTOR RESPONSIBILITY
The Contractor shall at all times during the Contract term remain responsible. The Contractor
agrees, if requested by the Commissioner of OGS or her designee, to present evidence of its
continuing legal authority to do business in New York State, integrity, experience, ability, prior
performance, and organizational and financial capacity.
The Commissioner of OGS or her designee, in his or her sole discretion, reserves the right to
suspend any or all activities under this Contract, at any time, when he or she discovers
information that calls into question the responsibility of the Contractor. In the event of such
suspension, the Contractor will be given written notice outlining the particulars of such
suspension. Upon issuance of such notice, the Contractor must comply with the terms of the
suspension order. Contract activity may resume at such time as the Commissioner of OGS or
her designee issues a written notice authorizing a resumption of performance under the
Contract.
Upon written notice to the Contractor, and a reasonable opportunity to be heard with appropriate
OGS officials or staff, the Contract may be terminated by the Commissioner of OGS or her
designee at the Contractor’s expense where the Contractor is determined by the Commissioner
of OGS or her designee to be non-responsible. In such event, the Commissioner of OGS or her
designee may complete the contractual requirements in any manner he or she may deem
advisable and pursue available legal or equitable remedies for breach.
In no case shall such termination of the Contract by the State be deemed a breach thereof, nor
shall the State be liable for any damages for lost profits or otherwise, which may be sustained
by the Contractor as a result of such termination.
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CONTRACT NO. C00XXXX
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year first above written.
Agency Certification
"In addition to the acceptance of this Contract, I
also certify that original copies of this signature
page will be attached to all other exact copies
of this contract."
(Company Name)
THE PEOPLE OF THE STATE OF NEW YORK
By:____________________________ By:____________________________
Name:
Title:
Federal I.D. No.:
Date:
APPROVED AS TO FORM
Eric Schneiderman
Attorney General
Name:
Title:
Date:
APPROVED
Thomas P. DiNapoli
State Comptroller
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INDIVIDUAL, CORPORATION, PARTNERSHIP, OR LLC ACKNOWLEDGMENT

STATE OF
: SS.:

COUNTY OF
On
the
____
day
of
___________________
in
the
year
20
__
,
before
me
personally
appeared
_______________________________________ , known to me to be the person who executed the foregoing instrument, who, being duly
sworn by me did depose and say that _he resides at _____________________________________________________________,
Town of ______________________________________________
,
County of _______________________________
,
State
of
______________________________ ; and further that:
[Check
(
One]
If an individual): _he executed the foregoing instrument in his/her name and on his/her own behalf.
(
If
a
corporation):
_he
is
the
_________________________________
of
____________________________________ , the corporation described in said instrument; that, by authority of
the Board of Directors of said corporation, _he is authorized to execute the foregoing instrument on behalf of the
corporation for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing
instrument in the name of and on behalf of said corporation as the act and deed of said corporation.
(
If
a
partnership):
_he
is
the
________________________________
of
___________________________________, the partnership described in said instrument; that, by the terms of
said partnership, _he is authorized to execute the foregoing instrument on behalf of the partnership for purposes
set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and
on behalf of said partnership as the act and deed of said partnership.
(
If a limited liability company): _he is a duly authorized member of ________________________________,
LLC, the limited liability company described in said instrument; that _he is authorized to execute the foregoing
instrument on behalf of the limited liability company for purposes set forth therein; and that, pursuant to that
authority, _he executed the foregoing instrument in the name of and on behalf of said limited liability company
as the act and deed of said limited liability company.
Notary Public
Registration No.
State of:
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Appendix E
Prevailing Wage Rates