Canon ScanFront 220 Setup guide

Network Scanner
INSTRUCTIONS
Please read this manual before using the scanner.
After you finish reading this manual, keep it in a safe place
for future reference.
FCC REGULATIONS (For 120 V model)
Network Scanner, Model M11058/M11062
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device
must accept any interference received, including interference
that may cause undesired operation.
Note: This equipment has been tested and found to comply
with the limits for a Class B digital device, pursuant to Part 15
of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a
residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference
to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try
to correct the interference by one or more of the following
measures:
– Reorient or relocate the receiving antenna.
– Increase the separation between the equipment and
receiver.
– Connect the equipment into an outlet on a circuit different
from that to which the receiver is connected.
– Consult the dealer or an experienced radio/TV technician
for help.
Use of shielded cable is required to comply with class B limits
in Subpart B of Part 15 of FCC Rules.
Do not make any changes or modifications to the equipment
unless otherwise specified in the manual. If such changes or
modifications should be made, you could be required to stop
operation of the equipment.
Canon U.S.A. Inc.
One Canon Plaza, Lake Success NY 11042, U.S.A.
Tel. No. (516)328-5000
RADIO INTERFERENCE REGULATIONS (For 120 V
models)
This digital apparatus does not exceed the Class B limits for
radio noise emissions from digital apparatus as set out in the
Interference-causing equipment standard entitled “Digital
Apparatus”, ICES-003 of the Industry Canada.
RÈGLEMENT SUR LE BROUILLAGE
RADIOÉLECTRIQUE (For 120 V models)
Cet appareil numérique respecte les limites de bruits
radioélectriques applicables aux appareils numériques de
Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, NMB-003 édictée par l’Industrie
Canada.
For CA, USA Only
Included battery contains Perchlorate Material - special
handling may apply.
See http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ for
detail.
Model Names
The following names may be provided for the safety
regulations in each sales region of the Network Scanner.
ScanFront 220: Model M11058
ScanFront 220P: Model M11062
Trademarks
• Canon and the Canon logo are registered trademarks of
Canon Inc. in the United States and may also be trademarks
or registered trademarks in other countries.
• Microsoft, Windows, Internet Explorer, and Active
Directory are registered trademarks or trademarks of
Microsoft Corporation in the United States and other
countries.
• Adobe, Acrobat, and Adobe Reader are registered
trademarks or trademarks of Adobe Systems Incorporated in
the United States and other countries.
• Other product and company names herein may be the
trademarks of their respective owners.
Copyright
libtiff
Copyright (c) 1988-1996 Sam Leffler
Copyright (c) 1991-1996 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this
software and its documentation for any purpose is hereby
granted without fee, provided that (i) the above copyright
notices and this permission notice appear in all copies of the
software and related documentation, and (ii) the names of
Sam Leffler and Silicon Graphics may not be used in any
advertising or publicity relating to the software without the
specific, prior written permission of Sam Leffler and Silicon
Graphics.
THE SOFTWARE IS PROVIDED “AS-IS” AND
WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT
LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON
GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL
DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE,
DATA OR PROFITS, WHETHER OR NOT ADVISED OF
THE POSSIBILITY OF DAMAGE, AND ON ANY
THEORY OF LIABILITY, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF
THIS SOFTWARE.
libjpeg
Portions of this software are based in part on the work of the
Independent JPEG Group.
Copyright 2007 by CANON ELECTRONICS INC. All rights
reserved.
No part of this publication may be reproduced or transmitted
in any form or by any means, electronic or mechanical,
including photocopying and recording, or by any information
storage or retrieval system without the prior written
permission of CANON ELECTRONICS INC.
Disclaimers
The information in this document is subject to change without
notice.
CANON ELECTRONICS INC. MAKES NO WARRANTY
OF ANY KIND WITH REGARD TO THIS MATERIAL,
EITHER EXPRESS OR IMPLIED, EXPECT AS
PROVIDED HERE IN, INCLUDING WITHOUT
LIMITATION, THERE OF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE OF USE OR NONINFRINGEMENT. CANON ELECTRONICS INC. SHALL
NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR
LOSSES OR EXPENSES RESULTING FROM THE USE
OF THIS MATERIAL.
Introduction
Thank you for purchasing the Canon ScanFront 220/220P network scanner.
Please read this manual thoroughly before using the scanner to familiarize yourself with its capabilities, and to make the most of its
many functions. After reading this manual, store it in a safe place for future reference.
About ScanFront 220/220P
The ScanFront 220/220P is a network scanner that you can use without connecting to a computer.
You can transfer the data of an image scanned with the ScanFront 220/220P to a shared folder on a server PC or client PC on the
network or to an FTP server, or deliver it to a remote location via e-mail. It is also possible to use the image data in a location with
no network environment if you save the image file to USB memory.
Shared Folder
(Server PC, Client PC)
Network
Save File
Save File
Send E-mail
Mail Server
FTP Server
ScanFront 220
Save File
USB Memory
Conceptual Diagram of the ScanFront
* Transfer to an FTP server is possible only for an FTP server that does not require firewall settings.
i
❏ Manuals for the Scanner
❏ Symbols Used in This Manual
The following manuals are provided with the Canon
ScanFront 220/220P. Be sure to read these manuals
thoroughly before using the scanner.
The following symbols are used in this manual to explain
procedures, restrictions, handling precautions, and
instructions that should be observed for safety.
Setup Guide
Describes the procedure for setting up the scanner for
scanning. Set up the ScanFront in accordance with the
Setup Guide. For details on the ScanFront, refer to the
Operation Guide and ScanFront 220/220P
INSTRUCTIONS (electronic manuals).
WARNING
Indicates a warning concerning operations that may lead to
death or injury to persons if not performed correctly. To
use the scanner safely, always pay attention to these
warnings.
Operation Guide
Provides an overview of the functions of the scanner, and
describes the basic operations for using the ScanFront. For
details on the settings of the ScanFront, refer to the
ScanFront 220/220P INSTRUCTIONS (electronic
manual).
CAUTION
Indicates a caution concerning operations that may lead to
injury to persons, or damage to property if not performed
correctly. To use the scanner safely, always pay attention
to these cautions.
INSTRUCTIONS (Electronic Manual): This
Manual
Describes how to use the scanner, and includes
instructions for configuring the scanner settings, as well as
handling, maintenance, and troubleshooting information.
This manual is stored as a PDF file on the supplied
INSTRUCTIONS CD-ROM and requires Adobe Reader
to open. (You can download Adobe Reader from the
Adobe Web site.)
IMPORTANT
Indicates operational requirements and restrictions. Be
sure to read these items carefully to operate the scanner
correctly, and avoid damage to the scanner.
Hint
Indicates a clarification of an operation, or contains
additional explanations for a procedure. Reading these
notes is highly recommended.
ii
❏ How This Manual is Organized
This manual consists of the following chapters.
Chapter 1 Before Use
This chapter provides an overview of the ScanFront.
Chapter 2 Handling
This chapter describes the types of documents that can be
scanned, and the basic operations of the scanner.
Chapter 3 ScanFront Setup
This chapter describes the setup procedures and
Administrator Settings of the scanner.
Chapter 4 Web Menu (Administrator Mode)
This chapter describes the Web menu for the administrator
to configure settings.
Chapter 5 Web Menu (User Mode)
This chapter describes the Web menu for the user to
configure settings.
Chapter 6 Operating Procedures
This chapter describes the basic operating procedures for
the scanner.
Chapter 7 Maintenance
This chapter describes how to clean the scanner and
replace the feed roller.
Chapter 8 Troubleshooting
This chapter describes how to respond when problems
occur or warning messages appear.
Chapter 9 Appendices
This chapter describes the scanner specifications.
iii
❏ Table of Contents
4. Clearing a Paper Jam or Double Feed Error.... 2-9
5. Fingerprint Sensor (ScanFront 220P) ............ 2-11
Introduction............................................................... i
Cautions for Handling the Fingerprint Sensor .... 2-11
Fingerprint Authentication................................... 2-12
Manuals for the Scanner ..........................................ii
Symbols Used in This Manual ..................................ii
How This Manual is Organized................................ iii
Chapter 3 ScanFront Setup
1. Before Setting Up the Scanner ........................ 3-2
Chapter 1 Before Use
Installation Location.............................................. 3-2
Interfaces.............................................................. 3-2
Connecting the AC Adapter.................................. 3-3
Connecting the Network Cable............................. 3-3
1. Important Safety Instructions............................1-2
Installation Location.............................................. 1-2
Power ................................................................... 1-2
Moving the Scanner.............................................. 1-3
Handling ............................................................... 1-3
About the Fingerprint Sensor
(ScanFront 220P only).......................................... 1-5
Disposal................................................................ 1-5
2. Turning the Power ON and OFF ...................... 3-4
Turning the Power ON.......................................... 3-4
Turning the Power OFF ........................................ 3-4
3. Configuring the Scanner Settings .................... 3-5
2. Features of the ScanFront 220/220P ...............1-6
Administrator Settings .......................................... 3-5
Web Menu (Administrator Mode).......................... 3-6
ScanFront 220/220P............................................. 1-6
ScanFront 220P.................................................... 1-7
4. Configuring Administrator Settings................... 3-8
Logging In to the Administrator Settings............... 3-8
Network Settings .................................................. 3-9
Administrator Password........................................ 3-9
Backup/Restore Setting Information................... 3-10
Select Login Type............................................... 3-10
Roller Counter Reset .......................................... 3-10
Format ScanFront 220........................................ 3-11
Touch Panel Adjustment .................................... 3-11
Display Language Setting................................... 3-11
3. Names and Functions of Parts .........................1-8
Front and Document Feed and Eject Trays.......... 1-8
Side and Rear....................................................... 1-9
4. Network Environment .....................................1-10
Network Environment ......................................... 1-10
Directory Service Support................................... 1-10
Chapter 2 Handling
1. Documents .......................................................2-2
Chapter 4 Web Menu (Administrator Mode)
Plain Paper ........................................................... 2-2
Business Card ...................................................... 2-2
Card...................................................................... 2-3
1. Web Menu Overview........................................ 4-2
2. Logging In to the Web Menu ............................ 4-5
3. User Administration.......................................... 4-6
2. Preparing the Scanner .....................................2-4
Preparing the Document Feed Tray and
Eject Tray ............................................................. 2-4
Feed Selection Lever............................................ 2-5
USB Port............................................................... 2-5
Using a PS/2 Keyboard and PS/2 Mouse............. 2-6
Registering New Users......................................... 4-7
Restricting User Functions ................................... 4-8
Editing Users ........................................................ 4-9
4. Address Book Settings................................... 4-11
Registering New Addresses ............................... 4-12
Copying Addresses ............................................ 4-14
Exporting and Importing Address Books ............ 4-15
3. Placing Documents ..........................................2-7
Placing a Document ............................................. 2-7
Placing a Card ...................................................... 2-8
iv
Chapter 6 Operating Procedures
5. Job Button Settings ........................................4-16
Registering New Job Buttons ............................. 4-17
Scan Settings Overview ..................................... 4-18
Copying Job Buttons .......................................... 4-22
Exporting and Importing Job Buttons ................. 4-23
1. Flow of Scanner Operations............................. 6-2
2. Turning the Power ON and OFF ...................... 6-3
6. Device Configuration ......................................4-24
3. Login Screen .................................................... 6-4
Network Setting .................................................. 4-25
Language/Timezone........................................... 4-25
Device Operation................................................ 4-25
Login Options ..................................................... 4-26
Administrator Settings ........................................ 4-26
Login Screen Types.............................................. 6-4
When Using Server Authentication....................... 6-4
List Type Login ..................................................... 6-5
Key in Type Login................................................. 6-6
Fingerprint Authentication (Only Available
with the ScanFront 220P) ..................................... 6-7
Turning the Power ON.......................................... 6-3
Turning the Power OFF ........................................ 6-3
7. Server Settings...............................................4-27
Mail Server ......................................................... 4-28
Authentication Server ......................................... 4-28
Address Book Server.......................................... 4-30
4. Screen Displayed after Login ........................... 6-8
8. System Settings .............................................4-31
5. User Settings Screen ....................................... 6-9
Backup and Restore ........................................... 4-32
Module Version Information/Update ................... 4-33
Log Settings........................................................ 4-35
Change Password ................................................ 6-9
Fingerprint Registration ........................................ 6-9
Home Screen........................................................ 6-8
Job Button Screen ................................................ 6-8
6. Fingerprint Registration (Only Available
with the ScanFront 220P)............................... 6-10
Chapter 5 Web Menu (User Mode)
Fingerprint Authentication................................... 6-10
Registering a Fingerprint .................................... 6-11
1. Web Menu Overview ........................................5-2
2. Logging In to the Web Menu ............................5-3
3. User Settings ....................................................5-4
7. Scanning Procedures..................................... 6-13
Scanning From the Home Screen ...................... 6-13
Scanning From the Job Button Screen............... 6-13
Address Selection Screen .................................. 6-14
USB Memory Screen.......................................... 6-15
Scanning............................................................. 6-16
User Settings ........................................................ 5-5
4. Address Book Settings .....................................5-6
Registering New Addresses ................................. 5-8
Copying Addresses ............................................ 5-10
Exporting and Importing Address Books ............ 5-11
8. Registering and Editing Addresses ................ 6-19
5. Job Button Settings ........................................5-12
Registering a New Address ................................ 6-19
Modifying an Address ......................................... 6-21
Copying an Address ........................................... 6-22
Registering New Job Buttons ............................. 5-14
Scan Settings Overview ..................................... 5-15
Copying Job Buttons .......................................... 5-19
Exporting and Importing Job Buttons ................. 5-19
9. Scan/Delivery Options.................................... 6-23
Scan Settings ..................................................... 6-24
File Formats........................................................ 6-27
Security Settings for PDF Files........................... 6-28
Delivery Options ................................................. 6-29
v
Chapter 7 Maintenance
1. Routine Cleaning..............................................7-2
Cleaning the Scanner Unit.................................... 7-2
Cleaning the Touch Panel .................................... 7-2
Cleaning the Fingerprint Sensor
(ScanFront 220P) ................................................. 7-2
Cleaning the Scanning Glass and Rollers ............ 7-3
Cleaning the Retard Roller ................................... 7-5
Cleaning the Feed Roller...................................... 7-6
2. Replacing the Rollers and Document Holding
Guide................................................................7-8
Roller Replacement Kit......................................... 7-8
Replacing the Document Holding Guide .............. 7-8
Checking the Page Count and Resetting
the Counter........................................................... 7-9
Chapter 8 Troubleshooting
1. Troubleshooting................................................8-2
2. Error Messages (ScanFront) ............................8-5
3. Error Messages (Web Menu) ...........................8-7
4. Adjusting the Touch Panel ...............................8-9
5. Initializing ScanFront ......................................8-11
Chapter 9 Appendices
1. Specifications ...................................................9-2
Unit Specifications ................................................ 9-2
Network Specifications ......................................... 9-3
Transfer Destinations ........................................... 9-3
AC Adapter ........................................................... 9-3
Consumable Parts ................................................ 9-3
External Dimensions............................................. 9-4
2. Index.................................................................9-5
vi
Chapter 1 Before Use
1. Important Safety Instructions ........................... 1-2
Installation Location ..............................................1-2
Power ....................................................................1-2
Moving the Scanner ..............................................1-3
Handling ................................................................1-3
About the Fingerprint Sensor
(ScanFront 220P only) ..........................................1-5
Disposal ................................................................1-5
2. Features of the ScanFront 220/220P............... 1-6
ScanFront 220/220P .............................................1-6
ScanFront 220P ....................................................1-7
3. Names and Functions of Parts ........................ 1-8
Front and Document Feed and Eject Trays ..........1-8
Side and Rear .......................................................1-9
4. Network Environment .................................... 1-10
Network Environment..........................................1-10
Directory Service Support ...................................1-10
Chapter 1 Before Use
1. Important Safety Instructions
To ensure the safe operation of this scanner, be sure to read the safety warnings and precautions described below.
❏ Installation Location
● Avoid exposing the scanner to rapid changes in
temperature. If the room in which the scanner is
installed is cold but rapidly heated, water droplets
(condensation) may form inside the scanner. This
may result in a noticeable degradation in scanning
quality.
The following conditions are recommended for
optimal scanning quality:
Room temperature: 10 °C to 32.5 °C (50 °F to
90.5 °F)
Humidity: 20% to 80% RH
● Avoid installing the scanner near equipment that
generates a magnetic field (e.g. speakers,
televisions, or radios).
The performance of this scanner is affected by the
environment in which it is installed. Make sure that the
location where the scanner is installed meets the following
environmental requirements.
● Provide adequate space around the scanner for
operation, maintenance, and ventilation.
At least
15.75"
(400 mm)
❏ Power
At least
23.62" (600 mm)
● Connect only to a power outlet of the rated voltage
and power supply frequency (either 120 V, 60 Hz
or 220-240 V, 50/60 Hz, depending on your
region).
● Do not connect other electrical equipment to the
same power outlet to which the scanner is
connected. Also, when using an extension cord,
make sure that the extension cord is rated for the
current requirements of the scanner.
● Never try to disassemble the AC adapter or modify
it in any way, as this is extremely dangerous.
● The power cord and AC adapter may become
damaged if they are often stepped on or if heavy
objects are placed on them. Continued use of a
damaged power cord and AC adapter can lead to
an accident, such as a fire or electrical shock.
● Do not use the power cord while it is coiled.
● Avoid installing the machine in direct sunlight. If
this is unavoidable, use curtains to shade the
scanner.
● Avoid locations where a considerable amount of
dust accumulates.
● Avoid warm or humid locations, such as in the
vicinity of a water faucet, water heater, or
humidifier, and avoid locations where the fumes
from ammonia, paint thinner, or other volatile
chemicals may be present.
● Avoid locations that are subject to vibration.
1-2
Chapter 1 Before Use
■ Do not cut, damage, or modify the power cord or
AC adapter. Do not place heavy objects on the
power cord or AC adapter, and do not pull or
excessively bend the power cord.
■ Never connect the power cord when your hands
are wet.
■ Do not connect the scanner to a multiplug power
strip.
■ Do not knot or coil the power cord, as this may
result in a fire or electric shock. When connecting
the power cord, make sure that the power plug is
securely and completely inserted into the power
outlet.
■ Do not use power cords and AC adapters other
than the power cord and AC adapter provided with
this scanner.
■ Never try to take the scanner apart or modify it in
any way.
■ Never try to take the AC adapter apart or modify it
in any way, as this is dangerous and may lead to a
fire or electric shock.
■ Do not use flammable aerosol sprays near the
scanner.
■ When cleaning the scanner, turn the power OFF
and disconnect the power cord from the power
supply.
■ Clean the scanner using a slightly dampened cloth
which has been well wrung out. Never use alcohol,
benzene, paint thinner, or any other flammable
substances.
● Do not pull directly on the power cord. When
disconnecting the power cord, grasp the plug and
remove it from the outlet.
● Keep the area around the power plug clear of
objects so that the power cord can be
disconnected easily in an emergency.
● Use only the AC adapter provided with this
scanner. Also, do not use the AC adapter provided
with the scanner with any other electrical devices.
Model: MG1-3968
● If you have any questions regarding the power
supply, contact your local authorized Canon dealer
or service representative for further information.
❏ Moving the Scanner
● When moving the scanner, always hold it with both
hands to avoid dropping it. The weight of the
scanner unit is approximately 7.49 lbs (3.4 kg).
● Before moving the scanner, make sure the
document tray is closed and the interface cable
and AC adapter are disconnected. If the scanner is
transported with these items connected, the plugs
and connectors may be damaged due to
excessive force applied to them during movement.
❏ Handling
WARNING
Note the following precautions whenever using the
scanner. Failure to do so may result in a fire or
electric shock.
■ Never use alcohol, benzene, paint thinner, aerosol
sprays, or any other highly flammable substance
near the scanner.
1-3
Chapter 1 Before Use
■ If the scanner makes strange noises, or gives off,
smoke, heat, or strange odors, or the scanner
does not function or other abnormalities occur
when you use the machine, immediately turn the
power OFF, and disconnect the power plug from
the power outlet. Then, contact your local
authorized Canon dealer or service representative
for further information.
■ Do not drop the scanner, or subject it to impact or
strong shock. Should the scanner ever become
damaged, immediately turn the power OFF, and
disconnect the power plug from the power outlet.
Then, contact your local authorized Canon dealer
or service representative to have the unit serviced.
■ Before moving the scanner, make sure to turn the
power OFF, and disconnect the power plug from
the power outlet.
■ Do not install the scanner in a humid or dusty
location. Doing so may result in a fire or electric
shock.
■ Do not place objects on top of the scanner, as they
may tip over and fall, resulting in personal injury.
■ Do not use the scanner with a power supply
voltage other than 120 VAC. Doing so might cause
fire or electric shock.
■ When disconnecting the power cord, grasp it firmly
by its plug. Do not pull directly on the power cord,
as this may damage or expose the cord’s internal
wiring, resulting in a fire or electric shock.
■ Leave sufficient space around the power plug so
that it can be disconnected easily. If objects are
placed around the power plug, you will be unable
to disconnect it in an emergency.
■ Do not allow water or flammable substances
(alcohol, paint thinner, benzene, etc.) to spill into
the scanner, as this may result in a fire or electric
shock.
■ Turn OFF the power for safety when not using the
scanner for a long period of time, such as
overnight. Also, turn OFF the power, and
disconnect the AC adapter from the scanner and
disconnect the power cord from the power outlet
for safety when the machine will not be used for an
extended period of time, such as during
consecutive holidays.
■ Do not wear loose clothing or jewelry that may get
caught in the scanner while you are using it. This
may result in personal injury. Be extra careful of
neckties and long hair. If anything becomes caught
in the scanner, immediately disconnect the power
cord to stop the scanner.
■ Be careful when placing paper in the scanner and
when removing jammed paper. It is possible to cut
your hand on the edge of a sheet of paper.
CAUTION
■ Do not install the scanner on a surface that is
unstable or tilted, or in an area subject to
excessive vibrations, as this may cause the
scanner to fall, resulting in personal injury or
damage to the scanner.
■ Do not block the ventilation openings. Doing so
could cause the scanner to overheat, creating a
risk of fire.
■ Never place small metal objects such as staples,
paper clips, or jewelry on the scanner. These items
may fall into the scanner, and cause a fire or
electric shock. Should such objects ever fall inside
the scanner, immediately turn the power OFF, and
disconnect the power plug from the power outlet.
Then, contact your local authorized Canon dealer
or service representative to have the unit serviced.
1-4
Chapter 1 Before Use
❏ About the Fingerprint Sensor
(ScanFront 220P only)
❏ Disposal
● Prior to disposing of the scanner, initialize the
scanner to ensure that the registered data is
deleted.
● When disposing of the scanner, make sure to
follow all local ordinances and laws or consult with
the retailer who sold you the scanner.
● The following actions may damage the sensor or
cause it to malfunction:
– Dropping an object on the fingerprint sensor, or
otherwise subjecting it to a strong impact
– Scratching the surface of the fingerprint sensor,
or poking it with a pointed object
– Pressing a hard object such as a fingernail or
metal item against the fingerprint sensor,
resulting in scratches being created on the
surface of the fingerprint sensor
– Touching the fingerprint sensor with dirty hands,
which might scratch or dirty the surface of the
fingerprint sensor
– Placing a sticker on the surface of the fingerprint
sensor, or covering the surface with ink or
another substance
● If fingerprint authentication fails frequently, the
fingerprint sensor may be dirty. Clean the surface
of the fingerprint sensor regulary.
● When cleaning the fingerprint sensor, use a soft
dry cloth to wipe dirt off the surface.
● Do not use a pointed object to remove any dirt that
accumulates around the fingerprint sensor. Doing
so may cause the fingerprint sensor to
malfunction.
● Touching the fingerprint sensor while charged with
static electricity may cause the fingerprint sensor
or scanner unit to malfunction. Before touching the
fingerprint sensor, discharge any static electricity
by touching a piece of metal. Be especially careful
during dry periods, such as the winter season,
when the likelihood of being charged with static
electricity is high.
1-5
Chapter 1 Before Use
2. Features of the ScanFront 220/220P
The main features of the ScanFront 220/220P are described below.
❏ ScanFront 220/220P
● Configuration via the Web Menu
A web browser (Web Menu) is used for configuring the
basic settings of the ScanFront, user registration, and
job button registration.
● Compact Network Document Scanner
The network document scanner has a compact design of
12.20" (W) × 9.21" (D) × 6.22" (H) (310 mm (W) ×
234 mm (D) × 158 mm (H)). You can scan documents
in a range of sizes from business cards to LTR/A4.
● Supports Transfer to a Variety of Destinations
You can transfer scanned image files to the following
types of destinations via a network.
– Shared folders
– FTP Servers*
– E-mail addresses
* The Web Menu has an Administrator Mode for the
administrator to configure settings and a User mode for
users to register addresses and job buttons.
● Job Buttons
Pre-registering destinations and scan conditions as jobs
enables you to scan by selecting a job button.
● Shared Address Book and Shared Job Button
The Shared Address Book and Shared Job Buttons are
available for use by all users.
● My Address Book and My Job Button
In addition to the address book and job buttons shared
by all users, a My Address Book and My Job Button are
available for each user.
● Supports Mouse and Keyboard
In addition to touch-panel operation, you can also use a
mouse and keyboard to operate the scanner. (See
p. 2-6.)
● Supports Directory Services
The scanner supports directory services (Active
Directory and LDAP), which enables you to reference
and use user accounts and e-mail addresses registered
on a domain server and LDAP server.
● Functional Restrictions
The scanner enables you to restrict, for example, the
destinations and Home screen available to each user.
● Document Size Detection
The scanner can detect the size of a scanned document
and erase the white space around the image.
* Transfer to an FTP server is not available for an FTP server
that requires firewall settings.
● Variety of Scanning Modes
The scanner is equipped with five scanning modes:
Black and White, Error Diffusion, Text Enhance, Gray,
and Color.
* The available scanning modes vary depending on the file
format of the image to be transferred.
● Fast Document Feeding
The scanner can scan a maximum of 26 LTR/A4
documents per minute.
* Scanning conditions: Black and white, simplex, 200 dpi
● Supports USB Memory
The scanner supports saving image files to USB
memory to enable you to move them to destinations not
connected to or not using a network.
● Touch Panel Operation
The 8.5-inch TFT Wide VGA (800 x 480 dots) screen
with a touch panel enables you to perform all scanner
operations by touching the screen.
1-6
Chapter 1 Before Use
❏ ScanFront 220P
● Text Enhance Mode
The background color of the text are processed to
enhance the text portions and make them easy to read.
● Fingerprint Authentication
The authentication system that uses a fingerprint sensor
to authenticate users enables you to log in to the
ScanFront 220P without entering your user name and
password.
● Double Feed Detection by Ultrasonic Function
In addition to the double feed detection function that
compares the lengths of documents, the scanner is
equipped with a double feed detection function that uses
an ultrasonic sensor.
* This function may not work effectively for some documents.
● Double Feed Detection by Length
When the scanner detects a double feed by comparing
the lengths of documents, it stops feeding.
* Using the length of the first document as a reference, the
scanner detects a double feed when a document of a
different length is fed.
● Skip Blank Page Function
The scanner scans both sides of a document and skips
saving the image of any side it determines to be a blank
page.
● Deskew
If the scanner detects from a scanned image that the
document was fed askew, the image is straightened.
● Image Rotation
The scanner can rotate a scanned image in 90°
increments, or detect the text orientation within the
document, and then rotate the image in 90° increments
so that the orientation of the text is correct.
● Eliminates Bleed-Through
The scanner prevents the images on the reverse side of
thin documents from appearing on the scanned pages.
● Dropout and Color Enhancement Functions
The scanner is equipped with a dropout function that
allows you to specify one color (red, blue, or green) to
omit, and a function to enhance a specified color when
scanning.
● Card Scanning
You can scan credit cards and IC cards that conform to
ISO/JIS standards.
● Prescan
This function prescans the first page of a document at
the start of scanning, and then stops scanning so that
you can view the results to adjust the brightness and
contrast before scanning the entire document.
1-7
Chapter 1 Before Use
3. Names and Functions of Parts
The names and functions of the parts of the ScanFront 220/220P are shown below.
❏ Front and Document Feed and Eject Trays
a Power Switch
Use this to turn the power ON. (See p. 3-4.)
ScanFront 220
* Use the Power OFF button on the touch panel to turn the
power OFF.
b Power Indicator
Lights when the power is ON. (See p. 3-4.)
c Lock Lever
Locks the panel unit. Pull the lever toward you to unlock
the panel unit. (See p. 2-10.)
d Document Feed Tray
Pull out the feed tray to match the length of the document.
(See p. 2-4.)
e Document Guides
Adjust these to match the width of the document. (See
p. 2-7.)
f Panel Unit
Open this when there is a paper jam or to perform
maintenance. (See p. 2-10.)
g Touch Panel
Touch this screen to operate the ScanFront.
h Document Eject Tray
Open this tray when using the ScanFront. If scanned
documents are likely to fall out of the tray, open the tray
extension. If scanned documents curl in the document
eject tray, remove the entire tray. (See p. 2-4.)
i Fingerprint Authentication Sensor (Only Available
with the ScanFront 220P)
This fingerprint sensor is for fingerprint registration and
authentication. (See p. 2-11.)
j Feed Selection Lever
Use this lever to change the feed method for documents.
(See p. 2-5.)
ScanFront 220P
1-8
Chapter 1 Before Use
❏ Side and Rear
k Kensington Slot
This is an anti-theft slot that enables a key chain or lock to
be connected to prevent theft.
l PS/2 Connector (Green)
Connect a PS/2 mouse. (See p. 2-6.)
m PS/2 Connector (Purple)
Connect a PS/2 keyboard. (See p. 2-6.)
n LAN Port (RJ-45)
Connect an RJ-45 (10Base-T/100Base-TX) compatible
network cable. (See p. 3-3.)
o USB Ports
Connect a USB1.1/Hi-Speed USB2.0 compatible USB
memory device, USB keyboard, or USB mouse.
p Power Connector (16 VDC)
Connect the plug of the supplied AC adapter. (See p. 3-3.)
q Service Switch
This is a service switch. Do not insert any object into this
hole.
r Ventilation Holes
1-9
Chapter 1 Before Use
4. Network Environment
The network environment required to use the ScanFront is described below. To obtain details on your network environment, contact
your network administrator.
❏ Network Environment
❏ Directory Service Support
● Microsoft WindowsNetwork
Use the scanner in a Microsoft Windows Network
environment.
● Network Protocol
The scanner uses TCP/IP protocol to connect to the
network.
● IP Address Assignment
The TCP/IP protocol uses one IP address for each
device connected to the network. Consult your network
administrator to determine the IP address to assign to
the scanner.
● DHCP Support
The scanner supports DHCP (Dynamic Host
Configuration Protocol). A DHCP server provides a
network environment in which IP addresses can be
obtained automatically from the DHCP server, so there
is no need to set an IP address for the scanner.
● Active Directory
Active Directory is a directory service adopted by
Windows 2000, and information registered to Active
Directory can be used on other computers. The
ScanFront allows user information registered to the
domain server registered as the authentication server to
be used for authentication to log in to the ScanFront.
* A domain server that uses Windows NT Server for the
operating system cannot be registered as an
authentication server.
● LDAP Server
The scanner supports LDAP (Lightweight Directory
Access Protocol) servers that can be connected to with
the LDAP protocol, so it is possible to reference and use
mail addresses registered on an LDAP server.
* The number of IP addresses that can be obtained using
DHCP is managed by the network administrator. For
details, consult your network administrator.
● 100Base-TX Support
The scanner supports 100Base-TX. However,
communication may be slower than the communication
speed of the network, depending on the other devices
connected to the network and the type of hub.
● SMTP (E-mail) Server
The scanner supports an SMTP server, so you can send
image files directly from the scanner by e-mail.
● FTP Server
The FTP server function supports an FTP server
configured within the local network, and is unable to
send to an FTP server that requires firewall settings.
1-10
Chapter 2 Handling
1. Documents....................................................... 2-2
Plain Paper............................................................2-2
Business Card.......................................................2-2
Card ......................................................................2-3
2. Preparing the Scanner..................................... 2-4
Preparing the Document Feed Tray and
Eject Tray ..............................................................2-4
Feed Selection Lever ............................................2-5
USB Port ...............................................................2-5
Using a PS/2 Keyboard and PS/2 Mouse .............2-6
3. Placing Documents.......................................... 2-7
Placing a Document ..............................................2-7
Placing a Card.......................................................2-8
4. Clearing a Paper Jam or Double Feed Error ... 2-9
5. Fingerprint Sensor (ScanFront 220P)............ 2-11
Cautions for Handling the Fingerprint Sensor .....2-11
Fingerprint Authentication ...................................2-12
Chapter 2 Handling
1. Documents
The ScanFront can scan documents in a range of sizes from business cards and checks to LTR/A4.
It is possible to feed documents of the following sizes and thicknesses depending on the feeding method used.
❏ Plain Paper
• Note that scanning the following types of documents can
cause a paper jam or malfunction. To scan such a document,
make a photocopy of the document and then scan the
photocopy.
Size
Width: 2" to 8 1/2" (50.8 mm to 216 mm)
Length: 2 1/8" to 14" (53.9 mm to 355.6 mm)
Thickness for Page Separation Feeding
14 lb to 32 lb bond (52 g/m2 to 128 g/m2)
Thickness for Bypass Feeding
11 lb to 40 lb bond (42 g/m2 to 157 g/m2)
IMPORTANT
A document must meet the following criteria to be scannable:
• When scanning a multipage document, pages must be
grouped together so that they have the same size, thickness,
and weight. Scanning different types of paper at one time can
cause the scanner to jam.
• Always make sure that the ink on a document is dry before
scanning it. Scanning documents with the ink still wet may soil
the rollers or scanning glass, cause lines or smudges to
appear on images, or dirty other documents.
• Always clean the rollers or scanning glass after scanning a
document written in pencil. Scanning documents with pencil
written on them may soil the rollers or scanning glass, cause
stripes to appear in images, or dirty other documents.
• When scanning a two-sided document that is printed on thin
paper, the image on the opposite side of each page may show
through. Adjust the brightness in the scanning conditions
before scanning the document.
Wrinkled or creased
documents
Carbon paper
Curled documents
Coated paper
Torn documents
Extremely thin,
translucent paper
Documents with
paper clips or staples
Document with square
punch holes
❏ Business Card
Size
Width: 2" (50.8 mm) and above
Length: 2 1/8" (53.9 mm) and above
Thickness
110 lb Cover (300 g/m2) and below
IMPORTANT
• If the stack of business cards that you placed is not fed
properly, reduce the number business cards.
• Business cards may sometimes be stacked in the wrong order
when they are ejected, depending on the size and thickness
of the business cards, and the orientation that they are loaded.
2-2
Chapter 2 Handling
❏ Card
Size
2.12" × 3.37" (53.9 × 85.5 mm) (Conforming to ISO
Standards)
Thickness
0.0299" (0.76 mm) and below
Insertion orientation
Landscape
CAUTION
A card placed into the document feed tray in the portrait
orientation may not be output properly because a load is placed
on it during feeding. Furthermore, removing a card that has
caused a feeding error may damage the card, so make sure to
correctly insert the card.
2-3
Chapter 2 Handling
2. Preparing the Scanner
When placing a document in the scanner, pull out the document feed tray so that it matches the size of the document, and then move
the feed selection lever to the appropriate position for the desired feed method (page separation feeding or bypass feeding) for the
document.
❏ Preparing the Document Feed Tray and
Eject Tray
Hint
If the output documents curl in the eject tray when scanning
particularly thin documents, remove the eject tray.
Prepare the trays in accordance with the type of document.
1. Open the document eject tray a.
To remove the document eject tray, push in on the illustrated
portions of the tray on both sides in the direction of the arrows
a and pull out b.
2. Pull out the document feed tray b, c to match the
length of the document to be placed in the tray.
To reattach the eject tray, insert the protrusions on both sides of
the tray into the holes on the scanner.
Hint
Open the center tray extension when output documents are
likely to fall out of the tray.
After connecting the tray, make sure that it is attached securely.
2-4
Chapter 2 Handling
❏ Feed Selection Lever
❏ USB Port
Change the position of the lever to the desired feed method
for the document.
You can insert a USB memory device to store image files
or connect a USB keyboard or USB mouse to operate the
scanner.
Page Separation Feeding
Move the lever downward to separate a stack of documents
one page at a time in order to continuously feed the
documents.
Bypass Feeding
Move the lever upward to feed a document with multiple
pages attached together such as an invoice one page at a
time without separating the pages.
USB Memory
Page separation
feeding
IMPORTANT
• Insert the USB memory while the scanner is ON. Some USB
memory may not be recognized properly if the power is turned
ON after the USB memory is inserted.
• Use USB memory that is not write-protected for security. If the
USB memory is write-protected, data cannot be written to the
USB memory.
• Make sure that the USB memory has sufficient space to store
images.
Bypass feeding
Feed selection lever
IMPORTANT
Moving the lever upward (bypass feeding) and then scanning a
stack of documents will cause multiple pages to be fed at the
same time.
2-5
Chapter 2 Handling
❏ Using a PS/2 Keyboard and PS/2 Mouse
You can connect a PS/2 keyboard and mouse to the PS/2
port and use them to operate the scanner.
Green (Top):
Mouse
Purple (Bottom):
Keyboard
IMPORTANT
Turn OFF the scanner before connecting or disconnecting the
PS/2 mouse and keyboard.
2-6
Chapter 2 Handling
3. Placing Documents
When placing documents into the scanner, place them face down into the tray with the top edge of the document at the bottom of
tray.
❏ Placing a Document
3. Place the document face down with its top edge at
the bottom of the tray.
Follow the procedure below to place a document.
1. Adjust the document guides to be wider than the
width of the document.
4. Adjust the document guides to fit the width of the
document.
2. Fan the document to offset the pages so that the top
edge of the first page is the lowest.
2-7
Chapter 2 Handling
3. Place the card face down in the landscape orientation
IMPORTANT
with the top edge at the bottom of the tray.
Up to 50 sheets of ordinary paper can be loaded into the
document feed tray. When placing the document, make sure the
size of stack does not exceed the loading marks on the
document guides.
CAUTION
Loading mark
• A card placed into the document feed tray in the portrait
orientation may not be output properly because a load is
placed on it during feeding. Furthermore, removing a card that
has caused a feeding error may damage the card, so make
sure to correctly insert the card.
❏ Placing a Card
When you want to scan a card, follow the procedure below
to place the card.
1. Move the feed selection lever upward (bypass
feeding).
IMPORTANT
When scanning cards, set the feed selection lever to bypass
feeding and make sure to scan the cards one at a time.
2. Adjust the document guides to match the width of the
• Pull the lock lever and open the panel unit before removing a
placed card. Inserting a finger into the scanner while the panel
unit is closed may result in an injury.
card.
Lock lever
2-8
Chapter 2 Handling
4. Clearing a Paper Jam or Double Feed Error
When a paper jam or double feed error is detected, feeding and scanning stops.
1. Check the displayed message.
If a paper jam or double feed error is detected in the middle
of a document, the following messages appear.
If a paper jam or double feed error is detected at the first
page of a document, the following messages appear.
Hint
Hint
• If you press [Abort], the scanned images are canceled, and
the display returns to the previous screen.
• If you want to continue scanning, clear the document first
before touching the screen. After you reset the cleared
document, press [Continue] to resume scanning.
• If you press [Complete], the scanned images up until the
paper jam or double feed error are saved and scanning
completes. The display switches to the Send screen.
• If you press [Complete], the display returns to the previous
screen.
• If you want to continue scanning, clear the document first
before touching the screen. After you reset the cleared
document, press [Continue] to resume scanning.
2-9
Chapter 2 Handling
2. Remove the scanned documents from the document
4. Pull out the jammed document in the direction that
eject tray, and any documents remaining in the
document feed tray.
seems the easiest to remove it.
3. Pull the lock lever toward you and then fully open the
panel unit.
5. Close the panel unit and then place the document
Lock lever
again.
CAUTION
The open/close movement of the panel unit is linked to the up/
down movement of the document eject tray. Do not press on the
document eject tray when you open the panel unit.
6. Press [Continue] to resume scanning.
IMPORTANT
• If double feed errors occur repeatedly, reduce the number of
sheets you place in the document feed tray to about 10.
• A dirty or worn feed roller, or documents stuck together as a
result of static electricity are common causes of paper jams or
double feed errors.
If the feed roller is dirty, clean it. If paper jams or double feed
errors continue to occur even after cleaning, purchase a roller
replacement kit and replace the rollers (feed roller and retard
roller), and document holding guides. (See p. 7-8.)
2-10
Chapter 2 Handling
5. Fingerprint Sensor (ScanFront 220P)
The ScanFront 220P is equipped with a fingerprint sensor for registering fingerprints and authenticating users.
The fingerprint sensor is a precision component. Be careful when handling this sensor.
❏ Cautions for Handling the Fingerprint
Sensor
● When cleaning the fingerprint sensor, use a soft
dry cloth to wipe dirt off the surface.
● Do not use a pointed object to remove any dirt that
accumulates around the fingerprint sensor. Doing
so may cause the fingerprint sensor to
malfunction.
● Touching the fingerprint sensor while charged with
static electricity may cause the fingerprint sensor
or scanner unit to malfunction. Before touching the
fingerprint sensor, discharge any static electricity
by touching a piece of metal. Be especially careful
during dry periods, such as the winter season,
when the likelihood of being charged with static
electricity is high.
Fingerprint Sensor
● The following actions may damage the fingerprint
sensor or cause it to malfunction. Read this
information carefully to avoid damaging the
sensor.
– Dropping an object on the fingerprint sensor, or
otherwise subjecting it to a strong impact
– Scratching the surface of the fingerprint sensor,
or poking it with a pointed object
– Pressing a hard object such as a fingernail or
metal item against the fingerprint sensor,
resulting in scratches being created on the
surface of the fingerprint sensor
– Touching the fingerprint sensor with dirty hands,
which might scratch or dirty the surface of the
fingerprint sensor
– Placing a sticker on the surface of the fingerprint
sensor, or covering the surface with ink or
another substance
● If fingerprint authentication fails frequently, the
fingerprint sensor may be dirty. Clean the surface
of the fingerprint sensor regularly.
2-11
Chapter 2 Handling
❏ Fingerprint Authentication
● Authentication performance may improve if the
condition of the fingerprint is improved as a result
of washing your hands or applying hand cream.
● Authentication may not be performed properly
depending on the speed with which you slide your
finger over the sensor. In this case, adjust the
speed with which you slide your finger in
accordance with the message that appears.
● Fingerprint authentication does not necessarily
guarantee the authentication and verification of the
identity of a person.
● Follow the procedure below to use fingerprint
registration and authentication.
1. Align the first joint of a finger on the sensor and
press the finger on the fingerprint sensor.
2. Keep the finger pressed while slowly sliding it
straight at a constant speed to scan the
fingerprint.
Hint
For details on the procedures for fingerprint registration and
authentication, see Chapter 6 “Operating Procedures”.
● Fingerprint authentication uses the unique
information of fingerprints. The fingerprint
authentication function may not work properly for a
finger with a fingerprint that is worn down or has
few distinguishable features.
● The same finger needs to be scanned three times
to register the fingerprint.
● The authentication performance differs depending
on the condition of the fingerprint when it is
registered and when it is authenticated. The
following conditions may cause an error in
fingerprint authentication:
– The finger is wet or sweaty
– The finger is dirty
– The grooves of the fingerprint are filled with
sweat or oil
– The finger is dry (dry skin)
– Part of the fingerprint is missing because of, for
example, a wound or burn injury
– The fingerprint has worn thin
2-12
Chapter 3 ScanFront Setup
1. Before Setting Up the Scanner ........................ 3-2
Installation Location ..............................................3-2
Interfaces ..............................................................3-2
Connecting the AC Adapter ..................................3-3
Connecting the Network Cable .............................3-3
2. Turning the Power ON and OFF...................... 3-4
Turning the Power ON ..........................................3-4
Turning the Power OFF.........................................3-4
3. Configuring the Scanner Settings .................... 3-5
Administrator Settings ...........................................3-5
Web Menu (Administrator Mode) ..........................3-6
4. Configuring Administrator Settings .................. 3-8
Logging In to the Administrator Settings ...............3-8
Network Settings ...................................................3-9
Administrator Password ........................................3-9
Backup/Restore Setting Information ...................3-10
Select Login Type ...............................................3-10
Roller Counter Reset...........................................3-10
Format ScanFront 220 ........................................3-11
Touch Panel Adjustment .....................................3-11
Display Language Setting ...................................3-11
Chapter 3 ScanFront Setup
1. Before Setting Up the Scanner
Before setting up the scanner, you need to move it to the installation site, and connect the AC adaptor and network cable.
❏ Installation Location
● Avoid exposing the scanner to rapid changes in
temperature. If the room in which the scanner is
installed is cold but rapidly heated, water droplets
(condensation) may form inside the scanner. This
may result in a noticeable degradation in scanning
quality.
The following conditions are recommended for
optimal scanning quality:
Room temperature: 10 °C to 32.5 °C (50 °F to
90.5 °F)
Humidity: 20% to 80% RH
● Avoid installing the scanner near equipment that
generates a magnetic field (e.g. speakers,
televisions, or radios).
The performance of this scanner is affected by the
environment in which it is installed. Make sure that the
location where the scanner is installed meets the following
environmental requirements.
● Provide adequate space around the scanner for
operation, maintenance, and ventilation.
At least
15.75"
(400 mm)
❏ Interfaces
At least
23.62" (600 mm)
The interfaces are located on the right side of the scanner.
● Avoid installing the machine in direct sunlight. If
this is unavoidable, use curtains to shade the
scanner.
● Avoid locations where a considerable amount of
dust accumulates.
● Avoid warm or humid locations, such as in the
vicinity of a water faucet, water heater, or
humidifier, and avoid locations where the fumes
from ammonia, paint thinner, or other volatile
chemicals may be present.
● Avoid locations that are subject to vibration.
a Power Connector: Connect the plug of the
supplied AC adapter.
b LAN Port: Connect a network cable designed for
use with an RJ-45 modular jack.
c PS/2 Connector (Green): Connect a PS/2 mouse.
d PS/2 Connector (Purple): Connect a PS/2
keyboard.
e USB Ports: Connect a USB memory device, USB
keyboard, or USB mouse.
3-2
Chapter 3 ScanFront Setup
❏ Connecting the AC Adapter
Follow the procedure shown below to connect the AC adapter.
CAUTION
Make sure to use only the AC adapter and power cord included with the scanner.
a Connect the power cord and AC adapter.
b Insert the plug of the AC adapter into the power connector.
c Connect the power cord to the wall outlet.
❏ Connecting the Network Cable
Insert the network cable connector (RJ-45) into the LAN port.
3-3
Chapter 3 ScanFront Setup
2. Turning the Power ON and OFF
Use the power switch to turn the scanner ON, and press the [Power off] button on the touch panel to turn it OFF.
❏ Turning the Power ON
❏ Turning the Power OFF
Press the power switch to turn the scanner ON. The power
indicator lights, and the Home screen or the login screen
appears.
Press the [Power off] button displayed at the bottom left of
the panel to turn the scanner OFF.
Power switch
Home screen
Power
indicator
IMPORTANT
• When restarting the scanner, wait at least 5 seconds after
turning the power OFF before turning it ON again.
• If the scanner stops responding, press and hold the power
switch to shut down the system, and then press the power
switch to turn the scanner ON again. In such cases, settings
configured immediately before shutting down may be lost.
IMPORTANT
• It takes approximately 40 seconds for the Home screen to
appear after the power switch is turned on.
• When the power indicator is lit but nothing appears on the
touch panel, Display Off has activated to turn the panel display
off. You can touch the panel to restore the display. (See
“Display Off” on p. 4-25.)
3-4
Chapter 3 ScanFront Setup
3. Configuring the Scanner Settings
The scanner setup consists of configuring the initial network settings from the [Administrator setting] screen, and then configuring
the settings needed to use the scanner as described in Chapter 4 “Web Menu (Administrator Mode)”.
❏ Administrator Settings
The following items are available for administrator settings. For details, see “Configuring Administrator Settings” on p. 3-8.
Hint
Except for the scanner maintenance items (roller counter reset, touch panel adjustment, and initialization), the administrator setting items
can be configured from the Web Menu (Administrator Mode). For details, see “Web Menu (Administrator Mode)” on p. 3-6 or Chapter 4 “Web
Menu (Administrator Mode)”.
Setting Item
Description
Administrator setting
Web Menu
(Administrator Mode)
Network settings
Set the Device Name and IP Address needed to
connect to the network.
Yes
Yes
Change administrator
password
Set the password required for logging in to
[Administrator setting] and the Web Menu.
Yes
Yes
Backup / Restore all
settings
Back up or restore the scanner settings.
Yes
Yes
Login type setting
Select the login screen for users.
Yes
Yes
Roller Counter Reset
Reset the counter after replacing the feed roller.
Yes
No
Format ScanFront 220
Use to delete all of the current settings, such as
when changing the operating environment of the
scanner.
Yes
No
Touch panel adjustment
Adjust the touch panel when it does not operate as
expected.
Yes
No
Display language setting
Set the language displayed on the touch panel.
Yes
Yes
3-5
Chapter 3 ScanFront Setup
❏ Web Menu (Administrator Mode)
The following setting items are available from the Web Menu (Administrator Mode). For details, see Chapter 4 “Web Menu
(Administrator Mode)”.
Hint
From the Web Menu (User Mode), which is available to all users, the configuration of some functions is restricted.
Setting Item
Description
Web Menu
(Administrator Mode)
Web Menu
(User Mode)
User Administration
Register new users and edit user settings. From
User Mode, only the editing of user settings is
available, and some settings cannot be edited.
Yes (See p. 4-6)
Yes, partially. (See
p. 5-4)
Address Book Settings
Register and edit entries in the Shared Address
Book. From User Mode, you can register and edit
entries in the My Address Book.
Yes (See p. 4-11)
Yes (See p. 5-6)
Job Button Settings
Register and edit the Shared Job Button. From
User Mode, you can register and edit the My Job
Button.
Yes (See p. 4-16)
Yes (See p. 5-12)
Device Configuration
Configure the scanner settings.
Network Settings
Confirm the [Device Name] and [IP Address]
settings of the scanner.
Yes (See p. 4-25)
No
Language/Timezone
Set the language displayed on the touch panel and
the geographic region where it will be used.
Yes (See p. 4-25)
No
Device Operation
Set the Auto Logout setting for users.
Yes (See p. 4-25)
No
Login Options
Select the login screen for users.
Yes (See p. 4-26)
No
Administrator Settings
Register the password and e-mail address of the
administrator.
Yes (See p. 4-26)
No
Server Settings
Register the mail server, address book server and
authorization server.
E-mail Server
Register the SMTP server to be used for sending
e-mail.
Yes (See p. 4-28)
No
Authentication Server
Register a domain server that can search users with
Active Directory.
Yes (See p. 4-28)
No
Address Book Server
Register an LDAP server that can search e-mail
address books.
Yes (See p. 4-30)
No
3-6
Chapter 3 ScanFront Setup
Setting Item
System Settings
Description
Web Menu
(Administrator Mode)
Web Menu
(User Mode)
Configure the settings for managing the scanner.
Backup / Restore
Back up or restore the scanner settings.
Yes (See p. 4-32)
No
Module Version
Information
Display the version information, and update the
version, of the ScanFront module.
Yes (See p. 4-33)
No
Log Settings
Record usage statistics to a log file.
Yes (See p. 4-35)
No
3-7
Chapter 3 ScanFront Setup
4. Configuring Administrator Settings
Enter the administrator password and log in to configure administrator settings.
❏ Logging In to the Administrator Settings
3. Select the setting item to configure.
Follow the procedure below to configure the [Device
name] and [IP address] needed to connect the scanner to a
network.
1. Press [Administrator setting].
The [Administrator Password] input box appears.
2. Press [OK] to display the [Administrator setting]
screen.
No administrator password is set by default.
3-8
Chapter 3 ScanFront Setup
❏ Network Settings
Under Network Settings, configure the device name and IP
address needed to connect the scanner to a network.
❏ Administrator Password
Set the password required to log in to [Administrator
setting] and the Web Menu (Administrator Mode).
IMPORTANT
• The device name is the name for the scanner used on the
network. When changing this setting, make sure to select a
unique name that is different from those of all other devices.
• The device name can be a combination of letters (A-Z, a-z),
numbers (0-9), and hyphens (-) up to 15 characters long.
• The device name must begin with a letter. You cannot end the
device name with a hyphen.
• When a DHCP server is not used to assign IP addresses,
clear the [DHCP server Enable] check box, and enter a fixed
address. For details, contact your network administrator.
• If the DHCP server is enabled and the DNS server and WINS
server information is not obtained properly, clear the
[Automatic retrieval of DNS (WINS) server] check box, and
enter the appropriate server addresses.
CAUTION
Be careful with the administrator password. If you forget the
password, you will have to reformat the scanner, and all
registered data will be lost.
3-9
Chapter 3 ScanFront Setup
❏ Backup/Restore Setting Information
• Backup / Restore all settings can also be configured from the
[System Settings] screen (see p. 4-31) of the Web Menu
(Administrator Mode).
Back up/restore setting information using a shared folder
on the network or USB memory device at the following
times.
❏ Select Login Type
When adding another ScanFront
Set the screen that appears when users log in.
For details, see “Login Screen” on p. 6-4.
When adding, for instance, another ScanFront, back up the
setting information that was set on the first ScanFront, and
then restore the setting information on the other
ScanFront.
When updating the version of the ScanFront
Back up the setting information before you update the
version of the ScanFront, and then restore the setting
information after the version update is finished.
When submitting the ScanFront for repairs
Before you submit the ScanFront for repairs, back up the
setting information of the ScanFront.
IMPORTANT
Before you submit the ScanFront for repairs, back up the setting
information and then initialize the ScanFront. (See “Initializing
ScanFront” on p. 8-11.)
❏ Roller Counter Reset
Reset the counter after replacing the feed roller when the
scanner no longer feeds properly. For details, see
“Replacing the Rollers and Document Holding Guide” on
p. 7-8.
Hint
• Scanner setting information can be backed up to a folder on a
USB memory device if the device is inserted when [Backup /
Restore all settings] is pressed.
3-10
Chapter 3 ScanFront Setup
❏ Format ScanFront 220
❏ Touch Panel Adjustment
Initialize the ScanFront 220 clears all the settings
registered to the ScanFront.
You can adjust the touch panel when it does not operate as
expected. For details, see “Adjusting the Touch Panel” on
p. 8-9.
Initialize the ScanFront 220 at the following times. For
details, see “Initializing ScanFront” on p. 8-11.
❏ Display Language Setting
When submitting the ScanFront for repairs
Before you submit the ScanFront for repairs, initialize the
ScanFront to protect the saved user information.
You can select the language displayed on touch panel. If
you change this setting, restart the scanner.
When changing the operating environment
Delete all the user information registered on the ScanFront
when, for instance, the users have changed because you
have changed the installation location.
Hint
The display language setting can also be configured in
[Language/Timezone] on the Web Menu (Administrator Mode)
(see p. 4-25).
3-11
Chapter 4 Web Menu (Administrator Mode)
1. Web Menu Overview ........................................4-2
2. Logging In to the Web Menu ............................4-5
3. User Administration ..........................................4-6
Registering New Users......................................... 4-7
Restricting User Functions ................................... 4-8
Editing Users ........................................................ 4-9
4. Address Book Settings ...................................4-11
Registering New Addresses ............................... 4-12
Copying Addresses ............................................ 4-14
Exporting and Importing Address Books ............ 4-15
5. Job Button Settings ........................................4-16
Registering New Job Buttons ............................. 4-17
Scan Settings Overview ..................................... 4-18
Copying Job Buttons .......................................... 4-22
Exporting and Importing Job Buttons ................. 4-23
6. Device Configuration ......................................4-24
Network Setting .................................................. 4-25
Language/Timezone........................................... 4-25
Device Operation................................................ 4-25
Login Options ..................................................... 4-26
Administrator Settings ........................................ 4-26
7. Server Settings............................................... 4-27
Mail Server ......................................................... 4-28
Authentication Server ......................................... 4-28
Address Book Server.......................................... 4-30
8. System Settings ............................................. 4-31
Backup and Restore ........................................... 4-32
Module Version Information/Update ................... 4-33
Log Settings........................................................ 4-35
Chapter 4 Web Menu (Administrator Mode)
1. Web Menu Overview
The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. It can be
used to perform tasks such as user registration, basic network communication settings, and job button registration, as well as making
scan settings. (See “Web Menu (Administrator Mode)” on p. 3-6.)
Settings
Network
Computer
(Web Menu)
ScanFront 220
IMPORTANT
• For a Web browser, use Microsoft Internet Explorer 6.0 or later.
• In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.
• Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See “Logging In to the Web Menu”
on p. 4-5.)
4-2
Chapter 4 Web Menu (Administrator Mode)
The Web Menu features an Administrator Mode for configuring administrator settings and a User Mode for user access, from which
the following settings can be configured.
Administrator Mode
a
b
c
d
e
f
a User Administration (See “User Administration” on
p. 4-6.)
Use to register and manage users and to restrict the
functions available to users.
b Address Book Settings (See “Address Book Settings”
on p. 4-11.)
Use to register and manage entries in the Shared Address
Book available to all users.
c Job Button Settings (See “Job Button Settings” on
p. 4-16.)
Use to register and manage the Shared Job Button
available to all users.
d Device Configuration (See “Device Configuration” on
p. 4-24.)
Use to configure the scanner.
e Server Settings (See “Server Settings” on p. 4-27.)
Use to configure mail server settings for sending e-mail
from the scanner, settings for using an authentication
server compatible with a directory service, and settings for
using an address book server compatible with LDAP.
f System Settings (See “System Settings” on p. 4-31.)
Use to configure the following settings for managing the
scanner:
• Backup and restoration of all settings
• Confirmation of ScanFront version information and
module updates
• Management of the usage log
4-3
Chapter 4 Web Menu (Administrator Mode)
User Mode
For details on configuring the User Mode settings, see Chapter 5 “Web Menu (User Mode)”.
a
b
c
a User Settings (See “User Settings” on p. 5-4.)
Use to change the user settings.
b Address Book Settings (See “Address Book Settings”
on p. 5-6.)
Use to register and manage entries in the Shared Address
Book, and the My Address Book provided for each user.
c Job Button Settings (See “Job Button Settings” on
p. 5-12.)
Use to register and manage the Shared Job Button, and the
My Job Button provided for each user.
4-4
Chapter 4 Web Menu (Administrator Mode)
2. Logging In to the Web Menu
You can log in to the Web Menu using the following procedure.
IMPORTANT
Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. For details on the device name and
the IP address, see “Configuring Administrator Settings” on p. 3-8.
1. Turn the scanner ON.
Hint
2. Log in to [Administrator setting], open the network
If the Web Menu does not appear in the desired language,
select the desired language in the [Language] box to switch the
Web Menu display.
settings, and confirm the device name or the IP
address. (See “Configuring Administrator Settings”
on p. 3-8.)
5. Click [Login] to log in to the Web Menu (Administrator
Mode).
3. Launch the Web browser on the computer.
4. Enter the device name or the IP address as the URL
to open the Web Menu.
Ex.) http://scanfront220 when the device name is ScanFront220,
and http://172.19.xxx.xxx for the IP address.
IMPORTANT
• If a password has been set under [Administrator setting] on
the scanner, enter the Administrator password to log in.
• Passwords are case-sensitive. Make sure to enter the
password correctly.
4-5
Chapter 4 Web Menu (Administrator Mode)
3. User Administration
From the User Administration screen, you can register and manage users and restrict the functions available to users.
a
b
c
d
e
f
f User List
• Check box: Select this check box to select a user. If the
check boxes of multiple users are selected, you can set
function restrictions or perform the delete operation for
all selected users simultaneously.
• Name: Displays the names of registered users.
<Default User> is the default setting when registering a
new user.
• Functional Restriction: Displays whether user
functions are restricted.
• E-mail address: Displays the originating e-mail address
for the user when sending by e-mail.
If this field is left blank, the administrator’s e-mail
address is used as the originating e-mail address.
• Edit: Click to edit the user’s settings. For the <Default
User>, you can change the default setting for the [Screen
after Login].
• Edit Address Book: Registers and edits entries in the
My Address Book provided for each user.
• Edit Job Button: Registers and edits the My Job Button
provided for each user.
a [New User] button
Registers a new user. (See “Registering New Users” on
p. 4-7.)
b [Select All] button
Selects all of the displayed users.
c [Except All] button
Deselects all of the displayed users.
d [Functional Restriction] button
Restricts the functions available to the selected user. Only
enabled when a user is selected. (See “Restricting User
Functions” on p. 4-8.)
e [Delete] button
Deletes the selected user. Only enabled when a user is
selected. However, <Default User> cannot be deleted.
4-6
Chapter 4 Web Menu (Administrator Mode)
❏ Registering New Users
IMPORTANT
Click [New User] to register a new user.
• Users are not permitted to register and change e-mail
addresses. Make sure e-mail addresses are registered and
changed by the administrator.
• If no e-mail address is registered, the administrator’s e-mail
address is used as the originating e-mail address. (See
“Device Configuration” on p. 4-24.)
IMPORTANT
• When using an authentication server (see p. 4-28), users that
are logged in from an authentication server account are
registered automatically.
• If an e-mail address is registered for the authentication server
account, the e-mail address is also registered automatically.
• If an e-mail address is not registered for the authentication
server account, the e-mail address is not registered. Register
an e-mail address by editing the user settings (see p. 4-9).
SMTP/POP Before SMTP Authentication
Appears when [Auth Method] is configured to any setting
other than [SMTP] in the mail server settings (see p. 4-28).
Enter the [User name] and [Password] that will be used for
mail server authentication here.
IMPORTANT
Confirm the [User name] and [Password] with the user before
entering them. Otherwise, have the user enter them directly
under [User Settings] of the Web Menu (User Mode) (see
p. 5-5).
Screen after Login
Select the Home screen or the Job Button screen as the first
screen to appear after the user logs in.
• Home Screen
Authentication Method: Device Authentication
The authentication method for newly registered users is
Device Authentication, and user authentication is
performed on the ScanFront (device).
Hint
The authentication method for users logged in from an
authentication server account and automatically registered is
Server Authentication.
User name/Password
Enter the user name and password to use for login.
Password (confirmation)
Enter the same password again for confirmation.
Mail Address
Enter the originating address for e-mail sent from the
scanner.
4-7
Chapter 4 Web Menu (Administrator Mode)
• Job Button Screen
• When a user is registered, the link for User Mode login is
added to the Web Menu login screen.
IMPORTANT
The setting for the startup screen after login also affects which
screen appears after a scanned image is sent. (See “Delivery
Options” on p. 4-18.)
❏ Restricting User Functions
To restrict the functions available to a user, select the user
and click [Functional Restriction].
[OK] button
Registers a user with the specified parameters, and updates
the display on the scanner.
IMPORTANT
If you restrict the functions of the <Default User>, the function
restrictions are applied to newly registered users and users
registered automatically by server authentication.
Hint
• When a user is registered, the startup display on the scanner
switches from the Home screen to the Login screen. (See
“Login Screen” on p. 6-4.)
Hint
If multiple users are selected, function restrictions are set for all
selected users simultaneously.
4-8
Chapter 4 Web Menu (Administrator Mode)
Use only Job Buttons
Hint
Disables scanning from the Home screen and displays the
Job Button screen when the user logs in.
Configure the following settings to make only the existing
address books and job buttons available to the user.
Restriction to Use
Restricts the use of the LDAP Address Book when use of
an address book server is enabled in the Server Settings.
(See p. 4-27.)
[OK] button
Sets the specified usage restrictions for the user.
❏ Editing Users
You can change the settings of registered users.
Restriction to Send
Restricts the destinations to which the scanner can send
images. Deselect a destination to disable it.
Ex.) When the destinations are restricted to shared folders
only:
Edit
Enables you to edit a user’s settings.
For the <Default User>, you can change the default setting
for the [Screen after Login].
Restriction to Edit
Restricts the ability to edit address books and job buttons.
Deselect an address book or job button to disable editing
for it.
Hint
When [Use only Job Buttons] is enabled as a functional
restriction, only [Job Button screen] is available for the [Screen
after Login] setting.
4-9
Chapter 4 Web Menu (Administrator Mode)
By editing a user automatically registered by server
authentication, you can set the user’s e-mail address.
Edit Address Book
Enables you to register and edit entries in the user’s My
Address Book. For details on configuring address books,
see “Address Book Settings” on p. 4-11.
Edit Job Button
Enables you to register and edit the user’s My Job Button.
For details on configuring job buttons, see “Job Button
Settings” on p. 4-16.
4-10
Chapter 4 Web Menu (Administrator Mode)
4. Address Book Settings
From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users.
a
d
e
b
f
g
c
h i
j
a Type of Address Book
Under normal conditions, you can only select the Shared
Address Book here. If you enable the address book server
settings, however, the LDAP Address Book becomes
selectable. The address type is set to [E-mail] when the
LDAP Address Book is selected. (You can manage the My
Address Book provided for each user from the User
Administration menu.)
b Export from ScanFront 220
Exports the address book data as a file in CSV format. (See
“Exporting and Importing Address Books” on p. 4-15.)
c Import to ScanFront 220
Imports a previously exported address book data file. (See
“Exporting and Importing Address Books” on p. 4-15.)
d Address type
Selects the type of addresses (E-mail, FTP Server, Shared
folder, Group, or All) to display.
e [New Address] button
Registers a new address entry. (See “Registering New
Addresses” on p. 4-12.)
f [Select All] button
Selects all of the displayed addresses.
g [Except All] button
Deselects all of the displayed addresses.
h [Copy] button
Copies the selected address. Only enabled when an
address is selected. (See “Copying Addresses” on p. 4-14.)
i [Delete] button
Deletes the selected address. Only enabled when an
address is selected.
j Address List
Displays the registered addresses.
• Check box: Select this check box to select an address.
• Address type (icon)
: FTP
: Shared folder
: E-mail
: Group
• Edit: Click to edit an address.
4-11
Chapter 4 Web Menu (Administrator Mode)
❏ Registering New Addresses
Click [New Address] to register a new address.
Hint
• The number of addresses that can be registered to the Shared
Address Book is up to 1000 in combination with the total
number of addresses included in the Shared Job Button.
• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.
• The available settings vary, depending on the type of address
(E-mail, FTP Server, Shared folder, Group, or All).
Name
Enter the name to display on the scanner.
Address type: E-mail
FTP server
This option registers an e-mail address.
Enter the IP address or host name of the FTP server.
Folder path
To specify a subfolder on the FTP server, enter the path to
the subfolder.
Hint
If you are unsure of the subfolder’s path, use the following
procedure to specify the subfolder:
1. After entering the [FTP server], [User name], and [Password],
click [Browse] and log in to the FTP server.
2. In the folder that appears, specify any subfolder and click
[OK].
Name
Enter the name to display on the scanner.
E-mail Address
Enter the destination e-mail address.
User name/Password
[OK] button
Enter the user name and password required to log in to the
FTP server.
Registers a new e-mail address with the specified
parameters.
IMPORTANT
Make sure to enter the user name and password of an account
with the authority to write data to the FTP server.
Address type: FTP Server
Port number
This option registers a network FTP server.
Enter the port number. The standard port number is 21.
IMPORTANT
Save Password
FTP servers that require firewall settings cannot be registered.
Saves the entered password.
4-12
Chapter 4 Web Menu (Administrator Mode)
Passive Mode
Hint
Uses passive mode to send transmissions to the FTP
server.
You can display the shared folders using the following
procedure.
1. After entering the computer name, user name, password,
and domain/workgroup, click [Browse]. Access the computer
containing the publicly shared folder.
2. Specify any subfolder from the displayed computer and click
[OK].
IMPORTANT
Use passive mode when normal communication with the FTP
server cannot be established. However, be aware that
communication may not be possible if the network is not
functioning properly.
IMPORTANT
[OK] button
• If you click [Browse] without entering the user account
information, only computers and workgroups within the same
network address will display.
• When displaying workgroups that are not part of a domain,
you cannot display computers or workgroups with different
network addresses.
• Not all workgroups and computers in the network can be
displayed immediately after the ScanFront is started. If some
workgroups and computers are not displayed, wait a few
minutes and then press [Browse].
• A new folder cannot be created in a specified folder via the
Web Menu. If you want to create a new folder, use the
computer set as the FTP server or the address editing
functions of the ScanFront to create a folder beforehand.
Registers a new FTP server with the specified parameters.
Address type: Shared folder
This option registers a folder shared publicly on the
network.
User name/Password
Enter the user name and password of an account with the
authority to write data to the shared folder.
Domain/Workgroup
If the computer containing the shared folder is part of a
domain, enter the domain name.
Name
Enter the name to display on the scanner.
IMPORTANT
Computer Name (Host Name)
• If the computer containing the publicly shared folder is part of
a domain, enter the user name and password registered with
the domain, and the domain name.
• If the computer containing the publicly shared folder is not part
of a domain, there is no need to enter a [Domain/Workgroup].
Enter the name of the computer containing the publicly
shared folder.
Folder path
Enter the path to the subfolder that you want to register as
the name of the shared folder.
Save Password
Select this check box to save the password to the address.
[Browse] button
Shows a list of computers connected to the network for
you to specify a shared folder.
4-13
Chapter 4 Web Menu (Administrator Mode)
❏ Copying Addresses
IMPORTANT
You can copy an address and register it as a new address.
If you do not save the password, password entry will be required
each time you send.
Hint
[OK] button
• Use this function when you want to copy an address from the
Shared Address Book and register it as a different address
after changing some of the settings.
• By copying addresses from User Administration, you can copy
addresses between the Shared Address Book and the My
Address Book.
Registers a new shared folder with the specified
parameters.
Address type: Group
This option registers several registered addresses together
as a group.
1. Add a checkmark to the check box of the address you
want to copy and then click [Copy].
Hint
Different types of address, such as e-mail addresses and
shared folders, can be registered as a group, and up to 99
addresses can be registered to 1 group.
2. Click [OK] to copy the address.
Name
Enter the name to display on the scanner.
Add from Address Book
Allows you to select an address from an address book, add
it to the group, and display it in the list.
[OK] button
Hint
Registers a new group with the specified parameters.
A duplicate address with the same name as the copy source is
created.
4-14
Chapter 4 Web Menu (Administrator Mode)
3. Change the name and settings of the copied address,
Importing to the Scanner
and register it as a new address.
You can import previously exported address book data to
the scanner.
❏ Exporting and Importing Address Books
1. Click [Import to ScanFront 220].
You can back up your address books as files in CSV
format, and import the backed up address book data to
another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same
address books on all of them by importing the address book
settings file registered on one ScanFront unit to the other units.
2. Click [Browse] and specify a previously exported
address book settings file.
Exporting from the Scanner
3. Select a processing method for importing the
You can save the address book data to a specified folder.
address book settings file.
• Replaces the whole data: Deletes the currently
registered address book and overwrites it with the
imported address book data.
• Appends data: Adds the imported address book data to
the currently registered address book.
1. Click [Export from ScanFront 220].
4. Click [Execute].
Confirm the message that appears, and click [OK] to
import the data.
2. Click [Save], specify a save location, and save the
address book data.
Hint
Hint
• You can open the saved CSV file with software that supports
CSV files such as spread sheet software in order to check the
structure of the file.
• You can match the structure of a CSV file created in another
mailer to that of a CSV file saved on the ScanFront, and then
import the address book of the other mailer and use it on the
ScanFront.
When importing is completed, the following message appears.
Click [OK] to return to Address Book Settings and confirm the
imported address data.
4-15
Chapter 4 Web Menu (Administrator Mode)
5. Job Button Settings
From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users.
a
d
b
e
f
c
g h
i
f [Except All] button
Deselects all of the displayed job buttons.
g [Copy] button
Copies the selected job button. Only enabled when a job
button is selected. (See “Copying Job Buttons” on
p. 4-22.)
h [Delete] button
Deletes the selected job button. Only enabled when a job
button is selected.
i Job Button List
Displays the registered job buttons.
• Check box: Select this check box to select a job button.
• Edit: Click to edit a job button.
a Job Button Type
You can only select Shared Job Button here. You can
manage the My Job Button, provided for each user, from
the User Administration menu.
b Export from ScanFront 220
Exports the job button data as a file in DAT format. (See
“Exporting and Importing Job Buttons” on p. 4-23.)
c Import to ScanFront 220
Imports a previously exported job button data file. (See
“Exporting and Importing Job Buttons” on p. 4-23.)
d [New Job Button] button
Registers a new job button. (See “Registering New Job
Buttons” on p. 4-17.)
e [Select All] button
Selects all of the displayed job buttons.
4-16
Chapter 4 Web Menu (Administrator Mode)
❏ Registering New Job Buttons
Address
Click [New Job Button] to register a new job button.
Job Button Settings
Click [Add from Address Book], open the Address page,
and select the address to send to.
IMPORTANT
• You can register up to 100 addresses to a job button.
• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.
Name of Job Button
Enter the job button name to display on the touch panel.
Hint
• Job buttons are sorted and displayed by job button name. If
you want to set to display job buttons in a particular order,
insert sequential letters or numbers before the name when
registering each job button. Ex.) 01_xxxx
• If you enter a job button name that is two lines long, the job
button display will be two lines long.
Scan Settings/Detailed settings
For details on Scan Settings/Detailed settings, see “Scan
Settings Overview” on p. 4-18.
Color of Job Button
Specify a color for the job button.
When you select this Job Button
• Display Scan Setting Screen
Displays the Scan Setting screen when the job button is
pressed.
• Skip Scan Setting Screen
Starts scanning without displaying the Scan Setting
screen when the job button is pressed.
IMPORTANT
If you select [Skip Scan Setting Screen], scanning starts as
soon as the job button is pressed, whether a document is
inserted or not.
4-17
Chapter 4 Web Menu (Administrator Mode)
Confirm addresses before sending
E-mail settings
Subject
• ON
Displays the Address Confirmation screen, and then
starts sending after you confirm the address.
• OFF
Sends the image without confirming the address.
Enter a subject for the e-mail message.
Screen after sending
Message
Select the screen to display after an image is sent.
• Initial Screen
Returns to the startup screen set for [Screen after Login]
in the User Settings.
• Logout
Logs out after the images are sent.
• Select screen after sending
Displays a message dialog for selecting from the above
actions after the images are sent.
Enter the text of the e-mail message.
Delivery Options
Action when the same named file exists
Select the action to take when a file of the same name
exists at the destination.
• Display a message
Displays a message confirming that the file will be
overwritten.
• Abort sending
Cancels sending.
• Overwrite the file
Overwrites the identically named file without displaying
a confirmation message.
❏ Scan Settings Overview
The scan settings include basic and detailed settings for
scanning parameters and individual settings by file format.
Scan Settings
Send the files immediately after scanning
• ON
Starts sending when scanning completes.
• OFF
Starts sending after you confirm the scanned image when
scanning completes.
Page Size
Select the size of the document to scan from the list.
Hint
The [Auto size] option automatically detects the size of the
scanned document during scanning.
4-18
Chapter 4 Web Menu (Administrator Mode)
Mode
Prescan
Select the scanning mode (Black and White, Error
Diffusion, Text enhance, Gray, Color).
Enables you to preview an image of the first page of the
document before scanning the entire document.
IMPORTANT
Hint
Depending on the selected mode, the file formats available for
saving may be limited. A warning message appears when an
unavailable combination is selected.
TIFF
JPEG
PDF
Black and White
Yes
No
Yes
• Scanning pauses after the first page of the document is
scanned, and the image of the first page is displayed.
• Use the displayed image to confirm and adjust the brightness
and contrast. Press [Continue] to confirm the adjusted
brightness and contrast for the first image and continue
scanning.
Error Diffusion
Yes
No
Yes
File name
Text enhance
Yes
No
Yes
Specify a name for the image file to be sent using letters
(A-Z, a-z) and numbers (0-9).
Gray
No
Yes
Yes
Color
No
Yes
Yes
Add Date to File name
The scanner adds 17 digits that indicate the date and time
to the file name of the image to be sent.
Ex.) May 14, 2007, 3:40:30 p.m.
yyyymmdd: File name + 20070514154030123
mmddyyyy: File name + 05142007154030123
ddmmyyyy: File name + 14052007154030123
Resolution (dpi)
Select the scanning resolution (100, 150, 200, 300, 400, or
600 dpi).
Scanning Side
Select the method for scanning the document (Simplex,
Duplex, Skip blank page).
* The last three digits indicate the number of milliseconds.
File format
Hint
• The Skip Blank Page option scans both sides of a document
and skips saving any image it determines to be a blank page.
• You can adjust the sensitivity of the Skip Blank Page option
under [Contents detection sensitivity].
• The initial value for the Skip Blank Page option is set to “90.”
As you lower the value from the default setting, pages of the
document with text become more likely to be skipped as well.
As you raise the value from the default setting, pages of the
document that are blank become less likely to be skipped.
Select a file format for the image file, and configure the
corresponding settings.
TIFF: Multi page settings
Select how to save a multi page scanned image file by
selecting [Single page] (1 page per file) or [Multi page]
(multiple pages per file).
4-19
Chapter 4 Web Menu (Administrator Mode)
JPEG: Compression
Encryption (Security)
Use encryption to add security to the PDF file.
IMPORTANT
Using the High (128-bit RC4) encryption level is recommended.
The Low (40-bit RC4) encryption level provides less security.
Protect Document
Select a compression ratio for images saved in JPEG
format.
The ability to view the document is protected by a
password.
PDF:
IMPORTANT
Configure the settings for compression ratio, multi page,
OCR (optical character recognition), and encryption
security.
Take care not to forget the password once it is set. If you forget
the password, the document can no longer be opened.
Protect Permission
Permissions for printing and editing the PDF file are
protected by a password.
Printing allowed
Enables the PDF file to be printed from a printer.
Changes allowed
Enables editing of the PDF file, such as adding or deleting
pages.
Enable copying of text, images, and
accessibility
Enables text information embedded by OCR to be copied
and the PDF file to be read aloud by text-to-speech
software.
Compression Method
Specify a compression level by selecting [Standard] or
[High Compression] as the compression method.
IMPORTANT
• Protecting PDF file permissions is recommended when the
permissions have been restricted.
• You can change the permissions and cancel password
protection for a password protected PDF file in an application
capable of editing PDF files such as Adobe Acrobat.
OCR (Optical Character Recognition)
When OCR is set to [ON], the scanner performs character
recognition on textual portions of the document, and
embeds the detected characters as editable text
information in the PDF file.
Hint
When you set OCR to [ON], make sure to select the OCR
language that matches the document text.
4-20
Chapter 4 Web Menu (Administrator Mode)
Double feed detection by length
Detailed settings
The scanner detects by document length when two or more
documents are fed together, and stops feeding when a
double feed is detected.
IMPORTANT
• Using the length of the first document page as a reference, the
scanner detects a double feed when a subsequent page is
longer or shorter than the reference page by 1.38" (35 mm) or
more.
• Set [Double feed detection by length] to [OFF] when scanning
a document that contains pages of different lengths.
IMPORTANT
Document orientation
The [Double feed detection by Ultrasonic] setting only appears
when using the ScanFront 220P.
Rotates the scanned image to the specified angle.
Hint
Brightness (Front)
When [Auto] is selected, the scanner detects text orientation
within the document and rotates the image so that the
orientation of the text is correct.
Adjusts the brightness of the image to be scanned.
Brightness (Back)
Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the brightness settings for the front and back
sides, clear the [Same as front] check box.
Deskew
Detects when a document has been fed askew from the
scanned image, and then straightens the image.
• Prefer Quality
Image processing is performed to minimize the loss of
quality of an image that has deteriorated as result of
deskewing.
• Prefer Speed
The image deteriorates slightly as a result of deskewing.
Contrast (Front)
Adjusts the contrast of the image to be scanned.
Contrast (Back)
Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the contrast settings for the front and back sides,
clear the [Same as front] check box.
IMPORTANT
If you select [Prefer Quality], the scanning speed is reduced. If
you are scanning a large number of pages, select [Prefer
Speed] to prevent a decrease in scanning speed.
Double feed detection by Ultrasonic (Only
available with the ScanFront 220P)
The scanner uses an ultrasonic sensor to detect when two
or more documents are fed together, and stops feeding
when a double feed is detected.
IMPORTANT
This method is effective when documents overlap by 1.97"
(50 mm) or more. It does not function if only a slight portion of
the document is overlapping.
4-21
Chapter 4 Web Menu (Administrator Mode)
1. Select the job button you want to copy, and click the
Bleed-through reduction
[Copy] button.
Eliminates bleed-through images, in which images on the
reverse side of a scanned document appear on the scanned
page, such as when scanning thin documents with text or
images on both sides.
Hint
When using bleed-through reduction, adjust the bleed-through
reduction level to match the type of document.
Color drop-out
The color drop-out function has a “drop-out” effect that
leaves out a specified color (red, blue, or green) while
scanning, and a “color enhancement” effect that
emphasizes a specified color.
2. Click [OK] to copy the job button.
IMPORTANT
The color drop-out setting is disabled when the scanning mode
is set to [Color].
Hint
The OCR recognition rate is sometimes improved by deleting
colored ruled lines and other objects with the color drop-out
function.
Hint
A duplicate job button with the same name as the copy source
is created.
❏ Copying Job Buttons
You can copy the settings of a job button and register it as
a new job button.
Hint
• Use this function when you want to copy a Shared Job Button
and register it as a different job button after changing some of
the settings.
• By copying job buttons from User Administration, you can
copy job buttons between the Shared Job Button and the My
Job Button.
3. Change the name and settings of the copied job
button, and register it as a new job button.
4-22
Chapter 4 Web Menu (Administrator Mode)
❏ Exporting and Importing Job Buttons
3. Select a processing method for importing the job
button settings file.
• Replaces the whole data: Deletes all currently
registered job buttons and overwrites them with the
imported job buttons.
• Appends data: Adds the imported job button to the
currently registered job button.
You can back up your job button data as a settings file in
DAT format, and import the backed up job button settings
file to another ScanFront unit.
Hint
If you have multiple ScanFront units, you can use the same job
buttons on all of them by importing the job button settings file
registered on one ScanFront unit to the other units.
4. Click [Execute].
Confirm the message that appears, and click [OK] to
import the data.
Exporting from the Scanner
You can save the job button settings file to a specified
folder.
1. Click [Export from ScanFront 220].
Hint
When importing is completed, the following message appears.
Click [OK] to return to Job Button Settings and confirm the
imported job button.
2. Click [Save], specify a save location, and save the job
button settings file.
Importing to the Scanner
You can import a previously exported job button settings
file to the scanner.
1. Click [Import to ScanFront 220].
2. Specify a previously exported job button settings file.
4-23
Chapter 4 Web Menu (Administrator Mode)
6. Device Configuration
From the Device Configuration screen, you can configure the scanner settings.
a
a
b
c
d
e
b
c
d
e
d Login Options
Select the type of screen that appears when users log in.
(See “Login Options” on p. 4-26.)
e Administrator Settings
Set the password and e-mail address of the Administrator.
(See “Administrator Settings” on p. 4-26.)
a Network Setting
Confirm or change the network settings of the scanner.
(See “Network Setting” on p. 4-25.)
b Language/Timezone
Configure the language displayed on the touch panel and
the region where it is being used. (See “Language/
Timezone” on p. 4-25.)
IMPORTANT
IMPORTANT
The e-mail address of the Administrator is used as the
originating address when a user without a registered e-mail
address sends an e-mail message.
The time zone setting also effects the time stamp on sent e-mail.
c Device Operation
Configure the Auto Logout setting. (See “Device
Operation” on p. 4-25.)
4-24
Chapter 4 Web Menu (Administrator Mode)
❏ Network Setting
❏ Language/Timezone
You can confirm the network settings configured under
[Administrator setting] on the scanner.
You can confirm or change the language and regional
settings that appear on the scanner.
Language on the device
Set the language displayed on the touch panel.
IMPORTANT
You must restart the scanner after changing the display
language setting.
Time Zone
Network Setting
Set the region in which the scanner will be used.
Confirm or change the network settings configured under
[Administrator setting] on the scanner.
IMPORTANT
If the correct time zone is not set, the time stamps that are saved
for the send time of e-mail messages, and for the saved image
files will be incorrect.
IMPORTANT
• The device name can be a combination of letters (A-Z, a-z),
numbers (0-9), and hyphens (-) up to 15 characters long.
• The device name must begin with a letter. You cannot end the
device name with a hyphen.
• You must restart the scanner after changing the device name.
❏ Device Operation
You can configure the operation conditions of the scanner.
Security of Web Menu
Add a checkmark to always use SSL for communication
with the Web Menu.
Hint
If you add a checkmark for [Be sure to use SSL], [Login with
SSL] and [Do Not Use SSL] are no longer displayed in the login
screen for the Web menu.
Display Off
Set the scanner to turn off the touch panel display after a
specified period of inactivity.
4-25
Chapter 4 Web Menu (Administrator Mode)
❏ Administrator Settings
Auto Logout
Set the scanner to automatically log users out after a
specified period of inactivity.
You can set the password and e-mail address of the
Administrator.
IMPORTANT
When Display Off activates and the touch panel display turns
off, touch the panel to restore the display.
❏ Login Options
You can set the type of user login screen that appears.
Hint
The login setting can also be changed under [Administrator
setting] on the scanner.
Administrator Password
Change the Administrator password.
Administrator Address
Register the Administrator e-mail address.
IMPORTANT
• The e-mail address of the Administrator is used as the
originating address when a user without a registered e-mail
address sends an e-mail message.
• When a sent e-mail message results in an error due to, for
example, an incorrect e-mail address, an error notification is
delivered from the mail server to the e-mail address of the
administrator.
List type login
Log in by selecting a user from the list.
Key in type login
Log in by entering a user name and password.
IMPORTANT
When using an authentication server, the login type is set to
[Key in type login], and users log in by selecting [Device
Authentication] and [Server Authentication]. (See
“Authentication Server” on p. 4-28.)
4-26
Chapter 4 Web Menu (Administrator Mode)
7. Server Settings
From the Server Settings screen, you can configure mail server settings for sending images via e-mail, and settings for accessing a
network authentication server compatible with a directory service.
IMPORTANT
• You can simplify user administration on the scanner by using e-mail addresses registered on an LDAP server, or by logging in from user
accounts that are registered on a domain server and are compatible with Active Directory or LDAP servers.
• Configure the server settings only after consulting your network administrator.
a
a
b
c
b
c
a E-mail Server
Configure the mail server to be used for sending e-mail.
For details, consult your e-mail system administrator. (See
“Mail Server” on p. 4-28.)
b Authentication Server
Configure the domain server (authentication server) on
which user accounts have been registered with Active
Directory. (See “Authentication Server” on p. 4-28.)
c Address Book Server
Configure these settings when using an LDAP server. (See
“Address Book Server” on p. 4-30.)
4-27
Chapter 4 Web Menu (Administrator Mode)
❏ Mail Server
Auth Method
Configure this setting based on the authentication method
of your mail server. For details on the mail server
authentication method, consult your e-mail system
administrator.
You can configure the mail server settings for sending email messages.
Hint
The scanner sends a large volume of data by e-mail. Make sure
to confirm the mail server settings with your e-mail system
administrator before configuring the settings.
IMPORTANT
• If any setting other than [SMTP] is selected for the
authentication method, the authentication settings for the mail
server must be configured for each user (see p. 4-7).
• If you select a setting other than [SMTP], be sure to register
users.
❏ Authentication Server
When using a domain server compatible with Active
Directory, you can log in to the scanner with a user account
registered on the domain server.
In the authentication server settings, you can register the
domain server to use as the authentication server. If the
account information includes e-mail addresses, you can
configure settings for referring e-mail addresses.
Host Name (Address)
Enter the name or address of the SMTP server (for sending
e-mail messages).
IMPORTANT
Port number
• After configuring an authentication server, restart the scanner
to update its display.
• When the authentication server and address book server
(LDAP server) are the same, enter values for all of the
settings.
• For details on the use and configuration of an authorization
server, consult your server administrator.
Change the port number if necessary. The standard port
number is 25.
Divided E-mail Size
If the image file attached to an e-mail message is too large
to send, the file is divided into pieces of the specified size
before being sent.
IMPORTANT
If the destination mail server does not support divided
attachments, it may not be possible to reconstitute a divided
image file sent by the scanner. In such cases, turn off this
setting, and divide the scanned documents manually before
sending.
4-28
Chapter 4 Web Menu (Administrator Mode)
Enable Authentication Server
• Web Menu (User Mode) Login Screen
Select this check box to permit users registered on the
authentication server to log in.
Search Base
Enter the search base for referring e-mail addresses
registered on the authentication server.
IMPORTANT
For information on the character strings to enter for the search
base, consult your system administrator.
Host Name (Address)
Enter the host name or address of the authentication server.
• ScanFront Login Screen
Domain
Enter a domain name supported by Active Directory.
Port number
Enter the port number used for the LDAP protocol. The
standard port number is 389.
User name
When using the authentication server as an address book
server, enter a user name for referring e-mail addresses.
Change Password
When you want to enter a password for the above user, add
a checkmark and enter a password.
Hint
Changing the password updates the password information
saved on the scanner, but does not alter the password
registered on the server.
When server authentication is configured, list boxes for
selecting [Device Authentication] and [Server
Authentication] are added to the login screens of the
scanner and Web Menu (User Mode).
4-29
Chapter 4 Web Menu (Administrator Mode)
❏ Address Book Server
You can configure the settings for using an address book
server (LDAP server).
Address Book Server Setting
Select one of these options when using an address book
server (LDAP server). If the authentication server and
address book server are different, make sure to enter
values for all of the settings.
For details on each setting, see the settings under
“Authentication Server” on p. 4-28.
4-30
Chapter 4 Web Menu (Administrator Mode)
8. System Settings
From the System Settings screen, you can backup and restore setting information, update module versions, and configure logs used
by the scanner.
a
b
a
b
c
c
a Backup/Restore
Backs up or restores the scanner settings. (See “Backup
and Restore” on p. 4-32.)
Be aware that the following settings are not backed up:
• IP address
• Device name
• Touch panel adjustment values
b Module Version Information/Version Up
Displays the OS and module version information of the
scanner. You can also acquire a version update file to
update the ScanFront version. (See “Module Version
Information/Update” on p. 4-33.)
IMPORTANT
For details on acquiring version update files, contact your dealer
or a Canon service representative.
c Log Settings
Records usage statistics to a log file. (See “Log Settings”
on p. 4-35.)
4-31
Chapter 4 Web Menu (Administrator Mode)
❏ Backup and Restore
3. Specify a save location for the backup data, and save
the backup data.
You can backup or restore the scanner settings using the
following procedure.
Backup All Settings
This option saves all the ScanFront settings to a specified
folder.
IMPORTANT
The following settings are not included in the backup data
because they are unique to the scanner unit:
• IP address
• Device name
• Touch panel adjustment values
1. Click [Backup All Settings].
2. Click [Save].
4-32
Chapter 4 Web Menu (Administrator Mode)
4. Confirm the message that appears, and click [OK] to
Restore All Settings
perform the restoration.
This option restores backed up data to the scanner.
1. Confirm that no administrator or user is logged in to
the scanner.
Hint
If a user or administrator is logged in to the scanner, an error will
occur when the restoration is performed.
5. Click [OK] to complete the restoration.
2. Click [Browse], and specify the backup data to use.
6. Confirm the restored settings.
❏ Module Version Information/Update
You can display the version information, and update the
version, of the module in use on the scanner.
IMPORTANT
If the scanner malfunctions, the version information is required
when contacting support services.
Acquiring Update Files
For details on acquiring the update files needed to update
the scanner, consult your dealer or a Canon service
representative.
3. Click [Restore].
4-33
Chapter 4 Web Menu (Administrator Mode)
5. Confirm the message that appears, and click [OK] to
Updating the Scanner
perform the version update.
You can update the scanner with an acquired update file.
IMPORTANT
• Make sure to back up your scanner data before performing a
version update.
• Use the following procedure to update the scanner. Once the
version update starts, do not touch the scanner until it restarts.
1. Transfer the update file to the scanner.
2. Update the version of the scanner.
3. Restart the scanner (automatic).
IMPORTANT
It takes several minutes to transfer the update file to the
scanner. Do not operate the Web Menu or scanner until the
Web Menu changes to the following display.
1. Confirm that no one is using the scanner.
2. Back up all settings. (See “Backup and Restore” on
p. 4-32.)
6. Click [OK] to close the Web Menu.
3. Click [Browse], and specify the update file to use.
IMPORTANT
When the update file finishes transferring, the version update
starts. Do not operate the scanner until the version update is
complete and the scanner restarts.
4. Click [Version Up].
7. Configure the IP address, and then restore the
backup file from the Web Menu.
4-34
Chapter 4 Web Menu (Administrator Mode)
❏ Log Settings
You can configure settings for log files.
Make Log File
Select this check box to create a log file.
PC Name (Host Name)
Enter the name of the computer containing the publicly
shared folder where the log file will be saved.
Location
Enter the name of the shared folder. You can also press
[Browse] to select a folder to save.
User name/Password
Enter the name and password of a user with the authority
to write data to the shared folder.
Domain/Workgroup
If the computer containing the shared folder is part of a
domain, enter the domain name.
IMPORTANT
If the computer containing the shared folder is part of a domain,
enter the user name and password registered with the domain,
and the domain name.
File name
Enter a name for the log file.
Hint
The date and time that the log file was created are added to the
entered file name.
4-35
Chapter 5 Web Menu (User Mode)
1. Web Menu Overview ....................................... 5-2
2. Logging In to the Web Menu............................ 5-3
3. User Settings ................................................... 5-4
User Settings.........................................................5-5
4. Address Book Settings .................................... 5-6
Registering New Addresses..................................5-8
Copying Addresses .............................................5-10
Exporting and Importing Address Books.............5-11
5. Job Button Settings........................................ 5-12
Registering New Job Buttons ..............................5-14
Scan Settings Overview ......................................5-15
Copying Job Buttons ...........................................5-19
Exporting and Importing Job Buttons ..................5-19
Chapter 5 Web Menu (User Mode)
1. Web Menu Overview
The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. From the
Web Menu, you can register address books and job buttons.
Computer (Web Menu)
Settings
Network
ScanFront220
IMPORTANT
• For a Web browser, use Microsoft Internet Explorer 6.0 or later.
• In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.
• Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See p. 5-3.)
Web Menu (User Mode)
a
b
c
a User Settings (See “User Settings” on p. 5-5)
Use to change the user settings.
b Address Book Settings (See “Address Book Settings”
on p. 5-6)
Use to register and manage entries in the Shared Address
Book available to all users, and the My Address Book
provided for each user.
c Job Button Settings (See “Job Button Settings” on
p. 5-12)
Use to register and manage the Shared Job Button
available to all users, and the My Job Button provided for
each user.
5-2
Chapter 5 Web Menu (User Mode)
2. Logging In to the Web Menu
You can log in to the Web Menu using the following procedure.
Hint
Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. Contact the ScanFront administrator
for the device name and the IP address.
1. Turn the scanner ON.
from an account registered on the scanner (Device
Authentication). For details, consult the ScanFront
administrator.
2. Confirm the IP address with the administrator.
3. Launch the Web browser on the computer.
4. Enter the device name or the IP address as the URL
to open the Web Menu.
Ex.) http://scanfront220 when the device name is ScanFront220,
and http://172.19.xxx.xxx for the IP address.
5. Enter a user name and password to log in to the Web
Menu.
Hint
If the Web Menu is set to Administrator Mode, click [To User
Mode].
IMPORTANT
User names and passwords are case-sensitive. Make sure to
enter them correctly.
IMPORTANT
If [Authentication Method] appears above [User name] on the
login screen, users can log in from an account registered on a
domain server (Server Authentication), instead of logging in
5-3
Chapter 5 Web Menu (User Mode)
3. User Settings
From the User Settings screen, you can change the information of a user logged in by Device Authentication.
a
a Setting (See “User Settings” on p. 5-4)
Allows you to edit a user’s settings.
IMPORTANT
• For a user logged in by Server Authentication, you can only select a setting for [Screen after Login].
• E-mail address may not be registered for a user logged in by Server Authentication. For details on e-mail address settings, consult the
ScanFront administrator.
5-4
Chapter 5 Web Menu (User Mode)
❏ User Settings
Screen after Login
Select the Home screen or the Job Button screen as the first
screen to appear after the user logs in.
Click [Setting] to edit the user information.
• Home Screen
User name
Enter a new user name.
• Job Button Screen
Change Password
Select the [Change Password] check box, and then enter
the new password and confirmation password.
Mail Address (Not Changeable)
To change the e-mail address, contact the ScanFront
administrator.
SMTP/POP Before SMTP Authentication
Appears when [Auth Method] is configured to any setting
other than [SMTP] by the administrator in the mail server
settings (see p. 4-28). Enter the [User name] and
[Password] that will be used for mail server authentication
here.
IMPORTANT
• The setting for the startup screen after login also affects which
screen appears after a scanned image is sent. (See “Delivery
Options” on p. 5-15.)
• If the ScanFront administrator has restricted use of the Home
screen, only [Job Button screen] is available for the [Screen
after Login] setting. For details, consult the ScanFront
administrator.
IMPORTANT
• When entering a [Password], select the [Change Password]
check box before entry.
• [Change Password] updates the password information saved
on the scanner, but does not alter the password registered on
the server.
[OK] button
Updates the user information with the changed settings.
5-5
Chapter 5 Web Menu (User Mode)
4. Address Book Settings
From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users, and
the My Address Book, which is provided for each user.
a
d
e
b
f
g
c
h i
j
a Type of Address Book
Selects the address book (Shared Address Book or My
Address Book) to edit.
The LDAP Address Book is also selectable if the address
book server settings are enabled and permission to use the
LDAP address book has been granted to the user. The
address type is set to [E-mail] when the LDAP Address
Book is selected.
b Export from ScanFront 220
Exports the address book data as a file in CSV format. (See
“Exporting and Importing Address Books” on p. 5-11.)
c Import to ScanFront 220
Imports a previously exported address book data file. (See
“Exporting and Importing Address Books” on p. 5-11.)
d Address type
Selects the type of addresses (E-mail, FTP Server, Shared
folder, Group, or All) to display.
e [New Address] button
Registers a new address book entry.(See “Registering New
Addresses” on p. 5-8.)
f [Select All] button
Selects all of the displayed addresses.
g [Except All] button
Deselects all of the displayed addresses.
h [Copy] button
Copies the selected address. Only enabled when an
address is selected. (See “Copying Addresses” on p. 5-10.)
i [Delete] button
Deletes the selected address. Only enabled when an
address is selected.
j Address List
Displays the registered addresses.
• Check box: Select this check box to select an address.
• Address type (icon)
: FTP
: Shared folder
: E-mail
: Group
• Edit: Click to edit an address.
5-6
Chapter 5 Web Menu (User Mode)
IMPORTANT
If the ScanFront administrator has restricted editing of the address books, the following Address Book settings apply. For details, consult the
ScanFront administrator.
• If editing is restricted for only one address book (either the My Address Book or the Shared Address Book), users can only copy addresses
from the restricted address book and paste them into the unrestricted address book.
• If editing is restricted for both the My Address Book and the Shared Address Book, users can only view detailed address information.
5-7
Chapter 5 Web Menu (User Mode)
❏ Registering New Addresses
Address type: FTP Server
This option registers a network FTP server.
Select the type of address book (Shared Address Book or
My Address Book), and click [New Address] to register a
new address.
IMPORTANT
FTP servers that require firewall settings cannot be registered.
Hint
• The number of addresses that can be registered to the Shared
Address Book (My Address Book) is up to 1000 in combination
with the total number of addresses included in the Shared Job
Button (My Job Button).
• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.
• The available settings vary, depending on the type of address
(E-mail, FTP Server, Shared folder, Group, or All).
Name
Enter the name to display on the scanner.
Address type: E-mail
FTP server
This option registers an e-mail address.
Enter the IP address or host name of the FTP server.
Folder path
To specify a subfolder on the FTP server, enter the path to
the subfolder.
Hint
If you are unsure of the subfolder’s path, use the following
procedure to specify the subfolder:
1. After entering the [FTP server], [User name], and [Password],
click [Browse] and log in to the FTP server.
2. In the folder that appears, specify any subfolder and click
[OK].
Name
Enter the name to display on the scanner.
E-mail Address
Enter the destination e-mail address.
User name/Password
[OK] button
Enter the user name and password required to log in to the
FTP server.
Registers a new e-mail address with the specified
parameters.
IMPORTANT
Make sure to enter the user name and password of an account
with the authority to write data to the FTP server.
Port number
Enter the port number. The standard port number is 21.
5-8
Chapter 5 Web Menu (User Mode)
Save Password
Hint
Saves the entered password.
You can display the shared folders using the following
procedure.
1. After entering the computer name, user name, password,
and domain/workgroup, click [Browse]. Access the computer
containing the publicly shared folder.
2. Specify any subfolder from the displayed computer and click
[OK].
Passive Mode
Uses passive mode to send transmissions to the FTP
server.
IMPORTANT
Use passive mode when normal communication with the FTP
server cannot be established. However, be aware that
communication may not be possible if the network is not
functioning properly.
IMPORTANT
• If you click [Browse] without entering the user account
information, only computers and workgroups within the same
network address will display.
• When displaying workgroups that are not part of a domain,
you cannot display computers or workgroups with different
network addresses.
• Not all workgroups and computers in the network can be
displayed immediately after the ScanFront is started. If some
workgroups and computers are not displayed, wait a few
minutes and then press [Browse].
• A new folder cannot be created in a specified folder via the
Web Menu. If you want to create a new folder, use the
computer set as the FTP server or the address editing
functions of the ScanFront to create a folder beforehand.
[OK] button
Registers a new FTP server with the specified parameters.
Address type: Shared folder
This option registers a folder shared publicly on the
network.
User name/Password
Enter the user name and password of an account with the
authority to write data to the shared folder.
Domain/Workgroup
If the computer containing the shared folder is part of a
domain, enter the domain name.
Name
Enter the name to display on the scanner.
IMPORTANT
Computer Name (Host Name)
• If the computer containing the publicly shared folder is part of
a domain, enter the user name and password registered with
the domain, and the domain name.
• If the computer containing the publicly shared folder is not part
of a domain, there is no need to enter a [Domain/Workgroup].
Enter the name of the computer containing the publicly
shared folder.
Folder path
Enter the path to the subfolder that you want to register as
the name of the shared folder.
Save Password
Select this check box to save the password to the address.
[Browse] button
Shows a list of computers connected to the network for
you to specify a shared folder.
5-9
Chapter 5 Web Menu (User Mode)
❏ Copying Addresses
IMPORTANT
You can copy an address and register it as a new address.
You can also copy an address from one address book to
another.
As an example, this section describes how to copy from the
Shared Address Book to the My Address Book.
If you do not save the password, password entry will be required
each time you send.
[OK] button
Registers a new shared folder with the specified
parameters.
Hint
Address type: Group
Use this function when you want to copy an address between
the Shared Address Book and My Address Book or copy an
address and register it as a different address in the same
address book after changing some of the settings.
This option registers several registered addresses together
as a group.
Hint
1. Select Shared Address Book for the [Type of Address
Different types of address, such as e-mail addresses and
shared folders, can be registered as a group, and up to 99
addresses can be registered to 1 group.
Book].
2. Add a checkmark to the check box of the address you
want to copy and then click [Copy].
Name
Enter the name to display on the scanner.
3. Select My Address Book for the copy destination, and
Add from Address Book
click [OK].
Allows you to select an address from an address book, add
it to the group, and display it in the list.
[OK] button
Registers a new group with the specified parameters.
5-10
Chapter 5 Web Menu (User Mode)
4. Confirm the copied address.
Importing to the Scanner
You can import previously exported address book data to
the scanner.
1. Click [Import to ScanFront 220].
❏ Exporting and Importing Address Books
You can back up your address books as files in CSV
format, and import the backed up address book data to
another ScanFront unit.
2. Click [Browse] and specify a previously exported
Hint
address book settings file.
If you have multiple ScanFront units, you can use the same
address books on all of them by importing the address book
settings file registered on one ScanFront unit to the other units.
3. Select a processing method for importing the
address book settings file.
• Replaces the whole data: Deletes all currently
registered address book entries and overwrites them with
the imported address book data.
• Appends data: Adds the imported address book data to
the currently registered address book.
Exporting from the Scanner
You can save the address book data to a specified folder.
1. Click [Export from ScanFront 220].
4. Click [Execute].
Confirm the message that appears, and click [OK] to
import the data.
2. Click [Save], specify a save location, and save the
Hint
address book data.
When importing is completed, the following message appears.
Click [OK] to return to Address Book Settings and confirm the
imported address data.
Hint
• You can open the saved CSV file with software that supports
CSV files such as spread sheet software in order to check the
structure of the file.
• You can match the structure of a CSV file created in another
mailer to that of a CSV file saved on the ScanFront, and then
import the address book of the other mailer and use it on the
ScanFront.
5-11
Chapter 5 Web Menu (User Mode)
5. Job Button Settings
From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users, and the My Job Button,
which is provided for each user.
a
d
b
e
f
c
g h
i
a Job Button Type
Select the job button (Shared Job Button or My Job
Button) that you want to edit.
b Export from ScanFront 220
Exports the job button data as a file in DAT format. (See
“Exporting and Importing Job Buttons” on p. 5-19.)
c Import to ScanFront 220
Imports a previously exported job button data file. (See
“Exporting and Importing Job Buttons” on p. 5-19.)
d [New Job Button] button
Registers a new job button. (See “Registering New Job
Buttons” on p. 5-14.)
e [Select All] button
Selects all of the displayed job buttons.
f [Except All] button
Deselects all of the displayed job buttons.
g [Copy] button
Copies the selected job button. Only enabled when a job
button is selected. (See “Copying Job Buttons” on
p. 5-19.)
h [Delete] button
Deletes the selected job button. Only enabled when a job
button is selected.
i Job Button List
Displays the registered job buttons.
• Check box: Select this check box to select a job button.
• Edit: Click to edit a job button.
5-12
Chapter 5 Web Menu (User Mode)
IMPORTANT
If the ScanFront administrator has restricted editing of the job buttons, the following Job Button settings apply. For details, consult the ScanFront
administrator.
• If editing is restricted for only one set of job buttons (either the My Job Button or the Shared Job Button), users can copy job buttons from the
restricted set of job buttons and paste them into the unrestricted set.
• If editing is restricted for both the My Job Button and the Shared Job Button, users can only view detailed job button information.
5-13
Chapter 5 Web Menu (User Mode)
❏ Registering New Job Buttons
Address
Click [New Job Button] to register a new job button.
Job Button Settings
Click [Add from Address Book], open the Address page,
and select the address to send to.
IMPORTANT
• You can register up to 100 addresses to a job button.
• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.
Name of Job Button
Enter the job button name to display on the touch panel.
Hint
• Job buttons are sorted and displayed by job button name. If
you want to set to display job buttons in a particular order,
insert sequential letters or numbers before the name when
registering each job button. Ex.) 01_xxxx
• If you enter a job button name that is two lines long, the job
button display will be two lines long.
Scan Settings/Detailed settings
For details on Scan Settings/Detailed settings, see “Scan
Settings Overview” on p. 5-15.
Color of Job Button
Specify a color for the job button.
When you select this Job Button
• Display Scan Setting Screen
Displays the Scan Setting screen when the job button is
pressed.
• Skip Scan Setting Screen
Starts scanning without displaying the Scan Setting
screen when the job button is pressed.
IMPORTANT
If you select [Skip Scan Setting Screen], scanning starts as
soon as the job button is pressed, whether a document is
inserted or not.
5-14
Chapter 5 Web Menu (User Mode)
Confirm addresses before sending
E-mail settings
Subject
• ON
Displays the Address Confirmation screen, and then
starts sending after you confirm the address.
• OFF
Sends the image without confirming the address.
Enter a subject for the e-mail message.
Screen after sending
Message
Select the screen to display after an image is sent.
• Initial Screen
Returns to the startup screen set for [Screen after Login]
in the User Settings.
• Logout
Logs out after the images are sent.
• Select screen after sending
Displays a message dialog for selecting from the above
actions after the images are sent.
Enter the text of the e-mail message.
Delivery Options
Action when the same named file exists
Select the action to take when a file of the same name
exists at the destination.
• Display a message
Displays a message confirming that the file will be
overwritten.
• Abort sending
Cancels sending.
• Overwrite the file
Overwrites the identically named file without displaying
a confirmation message.
❏ Scan Settings Overview
The scan settings include basic and detailed settings for
scanning parameters and individual settings by file format.
Scan Settings
Send the files immediately after scanning
• ON
Starts sending when scanning completes.
• OFF
Starts sending after you confirm the scanned image when
scanning completes.
Page Size
Select the size of the document to scan from the list.
Hint
The [Auto size] option automatically detects the size of the
scanned document during scanning.
5-15
Chapter 5 Web Menu (User Mode)
Mode
Prescan
Select the scanning mode (Black and White, Error
Diffusion, Text enhance, Gray, Color).
Enables you to preview an image of the first page of the
document before scanning the entire document.
IMPORTANT
Hint
Depending on the selected mode, the file formats available for
saving may be limited. A warning message appears when an
unavailable combination is selected.
TIFF
JPEG
PDF
Black and White
Yes
No
Yes
• Scanning pauses after the first page of the document is
scanned, and the image of the first page is displayed.
• Use the displayed image to confirm and adjust the brightness
and contrast. Press [Continue] to confirm the adjusted
brightness and contrast for the first image and continue
scanning.
Error Diffusion
Yes
No
Yes
File name
Text enhance
Yes
No
Yes
Specify a name for the image file to be sent using letters
(A-Z, a-z) and numbers (0-9).
Gray
No
Yes
Yes
Color
No
Yes
Yes
Add Date to File name
The scanner adds 17 digits that indicate the date and time
to the file name of the image to be sent.
Ex.) May 14, 2007, 3:40:30 p.m.
yyyymmdd: File name + 20070514154030123
mmddyyyy: File name + 05142007154030123
ddmmyyyy: File name + 14052007154030123
Resolution (dpi)
Select the scanning resolution (100, 150, 200, 300, 400, or
600 dpi).
Scanning Side
Select the method for scanning the document (Simplex,
Duplex, Skip Blank Page).
* The last three digits indicate the number of milliseconds.
File format
Hint
• The Skip Blank Page option scans both sides of a document
and skips saving any image it determines to be a blank page.
• You can adjust the sensitivity of the Skip Blank Page option
under [Contents detection sensitivity].
• The initial value for the Skip Blank Page option is set to “90.”
As you lower the value from the default setting, pages of the
document with text become more likely to be skipped as well.
As you raise the value from the default setting, pages of the
document that are blank become less likely to be skipped.
Select a file format for the image file, and configure the
corresponding settings.
TIFF: Multi page settings
Select how to save a multi page scanned image file by
selecting [Single page] (1 page per file) or [Multi page]
(multiple pages per file).
5-16
Chapter 5 Web Menu (User Mode)
JPEG: Compression
Encryption (Security)
Use encryption to add security to the PDF file.
IMPORTANT
Using the High (128-bit RC4) encryption level is recommended.
The Low (40-bit RC4) encryption level provides less security.
Protect Document
Select a compression ratio for images saved in JPEG
format.
The ability to view the document is protected by a
password.
PDF:
IMPORTANT
Configure the settings for compression ratio, multi page,
OCR (optical character recognition), and encryption
security.
Take care not to forget the password once it is set. If you forget
the password, the document can no longer be opened.
Protect Permission
Permissions for printing and editing the PDF file are
protected by a password.
Printing allowed
Enables the PDF file to be printed from a printer.
Changes allowed
Enables editing of the PDF file, such as adding or deleting
pages.
Enable copying of text, images, and
accessibility
Enables text information embedded by OCR to be copied
and the PDF file to be read aloud by text-to-speech
software.
Compression Method
Specify a compression level by selecting [Standard] or
[High Compression] as the compression method.
IMPORTANT
• Protecting PDF file permissions is recommended when the
permissions have been restricted.
• You can change the permissions and cancel password
protection for a password protected PDF file in an application
capable of editing PDF files such as Adobe Acrobat.
OCR (Optical Character Recognition)
When OCR is set to [ON], the scanner performs character
recognition on textual portions of the document, and
embeds the detected characters as editable text
information in the PDF file.
Hint
When you set OCR to [ON], make sure to select the OCR
language that matches the document text.
5-17
Chapter 5 Web Menu (User Mode)
Double feed detection by length
Detailed settings
The scanner detects by document length when two or more
documents are fed together, and stops feeding when a
double feed is detected.
IMPORTANT
• Using the length of the first document page as a reference, the
scanner detects a double feed when a subsequent page is
longer or shorter than the reference page by 1.38" (35 mm) or
more.
• Set [Double feed detection by length] to [OFF] when scanning
a document that contains pages of different lengths.
IMPORTANT
Document orientation
The [Double feed detection by Ultrasonic] setting only appears
when using the ScanFront 220P.
Rotates the scanned image to the specified angle.
Hint
Brightness (Front)
When [Auto] is selected, the scanner detects text orientation
within the document and rotates the image so that the
orientation of the text is correct.
Adjusts the brightness of the image to be scanned.
Brightness (Back)
Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the brightness settings for the front and back
sides, clear the [Same as front] check box.
Deskew
Detects when a document has been fed askew from the
scanned image, and then straightens the image.
• Prefer Quality
Image processing is performed to minimize the loss of
quality of an image that has deteriorated as result of
deskewing.
• Prefer Speed
The image deteriorates slightly as a result of deskewing.
Contrast (Front)
Adjusts the contrast of the image to be scanned.
Contrast (Back)
Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the contrast settings for the front and back sides,
clear the [Same as front] check box.
IMPORTANT
If you select [Prefer Quality], the scanning speed is reduced. If
you are scanning a large number of pages, select [Prefer
Speed] to prevent a decrease in scanning speed.
Double feed detection by Ultrasonic (Only
available with the ScanFront 220P)
Bleed-through reduction
The scanner uses an ultrasonic sensor to detect when two
or more documents are fed together, and stops feeding
when a double feed is detected.
Eliminates bleed-through images, in which images on the
reverse side of a scanned document appear on the scanned
page, such as when scanning thin documents with text or
images on both sides.
IMPORTANT
This method is effective when documents overlap by 1.97"
(50 mm) or more. It does not function if only a slight portion of
the document is overlapping.
5-18
Chapter 5 Web Menu (User Mode)
3. Select My Job Button for the copy destination, and
Hint
click [OK].
When using bleed-through reduction, adjust the bleed-through
reduction level to match the type of document.
Color drop-out
The color drop-out function has a “drop-out” effect that
leaves out a specified color (red, blue, or green) while
scanning, and a “color enhancement” effect that
emphasizes a specified color.
IMPORTANT
4. Confirm the copied job button.
The color drop-out setting is disabled when the scanning mode
is set to [Color].
Hint
The OCR recognition rate is sometimes improved by deleting
colored ruled lines and other objects with the color drop-out
function.
❏ Copying Job Buttons
You can copy the settings of a job button and register it as
a new job button.
As an example, this section describes how to copy from the
Shared Job Button to the My Job Button.
❏ Exporting and Importing Job Buttons
You can back up your job button data as a settings file in
DAT format, and import the backed up job button settings
file to another ScanFront unit.
Hint
Hint
Use this function when you want to copy a job button between
the Shared Job Button and My Job Button or register it as a
different job button after changing some of the settings.
If you have multiple ScanFront units, you can use the same job
buttons on all of them by importing the job button settings file
registered on one ScanFront unit to the other units.
1. Select Shared Job Button for the [Job Button Type].
2. Select the job button you want to copy, and click
[Copy].
5-19
Chapter 5 Web Menu (User Mode)
4. Click [Execute].
Exporting from the Scanner
Confirm the message that appears, and click [OK] to
import the data.
You can save the job button settings file to a specified
folder.
1. Click [Export from ScanFront 220].
Hint
When importing is completed, the following message appears.
Click [OK] to return to Job Button Settings and confirm the
imported job button.
2. Click [Save], specify a save location, and save the job
button settings file.
Importing to the Scanner
You can import a previously exported job button settings
file to the scanner.
1. Click [Import to ScanFront 220].
2. Specify a previously exported job button settings file.
3. Select a processing method for importing the job
button settings file.
• Replaces the whole data: Deletes all currently
registered job buttons and overwrites them with the
imported job buttons.
• Appends data: Adds the imported job buttons to the
currently registered job buttons.
5-20
Chapter 6 Operating Procedures
1. Flow of Scanner Operations.............................6-2
2. Turning the Power ON and OFF ......................6-3
Turning the Power ON.......................................... 6-3
Turning the Power OFF ........................................ 6-3
3. Login Screen ....................................................6-4
Login Screen Types.............................................. 6-4
When Using Server Authentication....................... 6-4
List Type Login ..................................................... 6-5
Key in Type Login................................................. 6-6
Fingerprint Authentication (Only Available
with the ScanFront 220P) ..................................... 6-7
4. Screen Displayed after Login ...........................6-8
Home Screen........................................................ 6-8
Job Button Screen ................................................ 6-8
5. User Settings Screen .......................................6-9
Change Password ................................................ 6-9
Fingerprint Registration ........................................ 6-9
6. Fingerprint Registration (Only Available
with the ScanFront 220P)...............................6-10
Fingerprint Authentication................................... 6-10
Registering a Fingerprint .................................... 6-11
7. Scanning Procedures..................................... 6-13
Scanning From the Home Screen ...................... 6-13
Scanning From the Job Button Screen............... 6-13
Address Selection Screen .................................. 6-14
USB Memory Screen.......................................... 6-15
Scanning............................................................. 6-16
8. Registering and Editing Addresses ................ 6-19
Registering a New Address ................................ 6-19
Modifying an Address ......................................... 6-21
Copying an Address ........................................... 6-22
9. Scan/Delivery Options.................................... 6-23
Scan Settings ..................................................... 6-24
File Formats........................................................ 6-27
Security Settings for PDF Files........................... 6-28
Delivery Options ................................................. 6-29
Chapter 6 Operating Procedures
1. Flow of Scanner Operations
The procedure and screen transitions for the process from turning the scanner ON, to sending an image file are as follows. For
descriptions of the various settings, refer to the appropriate reference pages.
Turn the power ON
(See p. 6-3.)
Users are registered (device/server authentication)
No user is registered
* When no user is registered and only
the Shared Address Book and Shared
Job Button are used
Login screen
(See p. 6-4.)
User Settings screen
(See p. 6-9.)
Home screen
(See p. 6-8.)
Password setting screen
(See p. 6-9.)
Address selection screen
(See p. 6-14.)
Fingerprint registration screen
(See p. 6-10.)
* The User Settings screen enables
setting a password for the user that
logged in, and registration for the
ScanFront 220P.
* Set the screen that appears after login in the user settings.
* When you use server authentication, the user that logged in
is registered automatically.
Job Button screen
(See p. 6-8.)
Scan/Delivery Options screen
(See p. 6-23.)
* Users restricted by [Use only Job
Buttons] in the function
restrictions cannot scan from the
Home screen.
Scanning starts immediately after a
job button is pressed.
Scan (The process after scanning differs depending on the Delivery Options)
(See p. 6-29.)
* Delivery Options
settings are also applied
to job buttons.
Scanning finishes (A document confirmation message appears)
(See p. 6-17.)
Send/Image Confirmation screen
(See p. 6-18.)
The image is sent
without the address
being confirmed.
The document and
image are not checked
Address Confirmation screen
(See p. 6-18.)
Send (The screen displayed after sending differs depending on the Delivery Options)
(See p. 6-29.)
Home screen
Job Button screen
6-2
Login screen
After scanning of the
document ends, the image is
sent as is and the process
ends.
Chapter 6 Operating Procedures
2. Turning the Power ON and OFF
Use the power switch to turn the scanner ON, and press the [Power off] button on the touch panel to turn it OFF.
❏ Turning the Power ON
❏ Turning the Power OFF
Press the power switch to turn the scanner ON. The power
indicator lights, and the Home screen or the login screen
appears.
Press the [Power off] button displayed at the bottom left of
the panel to turn the scanner OFF.
Power switch
Home screen
Power
indicator
IMPORTANT
• When restarting the scanner, wait at least 5 seconds after
turning the power OFF before turning it ON again.
• If the scanner stops responding, press and hold the power
switch to shut down the system, and then press the power
switch to turn the scanner ON again. In such cases, settings
configured immediately before shutting down may be lost.
Hint
• It takes approximately 40 seconds for the Home screen to
appear after the power switch is turned on.
• If users have been registered, the login screen appears. (See
“Login Screen” on p. 6-4.)
• When the power indicator is lit but nothing appears on the
touch panel, Display Off has activated to turn the panel display
off. You can touch the panel to restore the display. (See
“Display Off” on p. 4-25.)
6-3
Chapter 6 Operating Procedures
3. Login Screen
The login screen appears at the startup when the scanner is turned ON.
❏ Login Screen Types
Hint
There are two types of login screen: a list type login screen
for selecting from a list of registered users, and a key in
type login screen for entering a user name and password.
• Set the type of login screen from [Device Operation] of the
Web menu (see p. 4-25) or [Login type setting] in the
administrator settings of the ScanFront (see p. 3-10).
• Fingerprint authentication is enabled when you are using the
ScanFront 220P. (See “Fingerprint Authentication (Only
Available with the ScanFront 220P)” on p. 6-7.)
List Type Login Screen
❏ When Using Server Authentication
The login screen when you use server authentication is a
key in type, and a list box is displayed for selecting Device
Authentication and Server Authentication.
Key in Type Login Screen
IMPORTANT
• When you use server authentication to log in, you are
registered as a new user of server authentication. However,
your e-mail address is not registered in the user information.
You must contact the ScanFront administrator in order to
register your e-mail address.
• Fingerprint authentication cannot be used with server
authentication.
6-4
Chapter 6 Operating Procedures
❏ List Type Login
3. Enter a password and then press [OK].
Use the procedure below to log in to the list type login
screen.
1. Select the user to log in as from the list, and then
press [Next].
IMPORTANT
Passwords are case-sensitive. Make sure to enter the password
correctly.
4. Press [Login] to log in to the scanner.
The password input screen appears.
2. Press [Password].
5. The Home screen (or Job Button screen) appears.
The keyboard screen appears.
6-5
Chapter 6 Operating Procedures
❏ Key in Type Login
3. Press [Login] to log in to the scanner.
In the key in type login screen, enter your user name and
password to log in.
1. Press [User name] ([Password]).
4. The Home screen (or Job Button screen) appears.
The keyboard screen appears.
2. Enter your user name (password) and then press
[OK].
IMPORTANT
• User names and passwords are case-sensitive. Make sure to
enter the user and password registered during device
authentication correctly.
• If you do not know the user name and password registered for
server authentication, contact the domain server
administrator.
6-6
Chapter 6 Operating Procedures
❏ Fingerprint Authentication (Only
Available with the ScanFront 220P)
3. The Home screen (or Job Button screen) appears if
the fingerprint is authenticated correctly.
Hint
Use the procedure below for fingerprint authentication.
For details on fingerprint registration, see “Fingerprint
Registration (Only Available with the ScanFront 220P)”
on p. 6-10.
If fingerprint authentication fails, try sweeping your finger again.
1. Press [Fingerprint Authentication].
The authentication mode screen appears.
2. Perform fingerprint authentication using the finger
with the registered fingerprint.
IMPORTANT
Perform finger authentication by gently pressing the finger while
slowly sweeping it at a constant speed to scan the fingerprint.
6-7
Chapter 6 Operating Procedures
4. Screen Displayed after Login
You can set the screen (Home screen or Job Button screen) that is displayed after a user logs in. (See p. 4-7 and p. 5-4.)
❏ Home Screen
❏ Job Button Screen
This screen enables you to select a job button to scan using
the conditions registered to the job button, and then send
the image file. (See “Scanning Procedures” on p. 6-13.)
a
b
c
a Select destination (E-mail, FTP, Shared folder,
and USB memory) buttons
These buttons open an address selection screen. (See
“Scanning Procedures” on p. 6-13.)
IMPORTANT
Hint
• The document is scanned immediately after you press the job
button. Make sure to place your document before you press
the job button. (See “Placing Documents” on p. 2-7.)
• Perform job button registration and editing via the Web menu.
• If you are unable to edit a job button, the editing of job buttons
has been restricted by the ScanFront administrator. For
details, contact the administrator.
The USB memory button is enabled when USB memory is
inserted in a USB port.
b [User settings] button
Enables setting of the user password and fingerprint
registration (only with the ScanFront 220P). (See “User
Settings Screen” on p. 6-9.)
c [Administrator setting] button
Opens the Administrator Settings screen. For details,
see “Configuring Administrator Settings” on p. 3-8.
IMPORTANT
If a user whose use of the Home screen is restricted logs in, the
Home screen is not available. For details, contact the
administrator.
6-8
Chapter 6 Operating Procedures
5. User Settings Screen
The User Settings screen enables you to edit the user password and register a fingerprint (only available with the ScanFront 220P).
❏ Fingerprint Registration
Fingerprint registration is enabled when you are using the
ScanFront 220P. For details on fingerprint registration, see
“Fingerprint Registration (Only Available with the
ScanFront 220P)” on p. 6-10.
❏ Change Password
You can register a new user password or change a user
password registered via the Web menu.
Hint
The old password does not need to be entered in order to
change a password. The new password that you entered is
registered.
6-9
Chapter 6 Operating Procedures
6. Fingerprint Registration (Only Available with the ScanFront 220P)
Fingerprint authentication is a function for registering the fingerprints of users that will log in when the device authentication
method is used, and enables users to log in by authenticating their fingerprints. When fingerprint authentication is used, there is no
need to select a user in the list type login screen or enter a user name and password in the key in type login screen. For details on
handling the fingerprint sensor, see “Fingerprint Sensor (ScanFront 220P)” on p. 2-11.
❏ Fingerprint Authentication
● The authentication performance differs depending
on the condition of the fingerprint when it is
registered and when it is authenticated. The
following conditions may cause an error in
fingerprint authentication:
– The finger is wet or sweaty
– The finger is dirty
– The grooves of the fingerprint are filled with
sweat or oil
– The finger is dry (dry skin)
– Part of the fingerprint is missing because of, for
example, a wound or burn injury
– The fingerprint has worn thin
● Authentication performance may improve if the
condition of the fingerprint is improved as a result
of washing your hands or applying hand cream.
● Authentication may not be performed properly
depending on the speed with which you slide your
finger over the sensor. In this case, adjust the
speed with which you slide your finger in
accordance with the message that appears.
● Fingerprint authentication does not necessarily
guarantee the authentication and verification of the
identity of a person.
● Follow the procedure below to use fingerprint
registration and authentication.
1. Align the first joint of a finger on the sensor and
press the finger on the fingerprint sensor.
2. Keep the finger pressed while slowly sliding it
straight at a constant speed to scan the
fingerprint.
● Fingerprint authentication uses the unique
information of fingerprints. The fingerprint
authentication function may not work properly for a
finger with a fingerprint that is worn down or has
few distinguishable features.
● The same finger needs to be scanned three times
to register the fingerprint.
6-10
Chapter 6 Operating Procedures
❏ Registering a Fingerprint
3. Scan your fingerprint.
Repeat scanning until the same fingerprint has been
successfully scanned three times.
Register a fingerprint from the User Settings screen
accessed from the Home screen.
IMPORTANT
If the Home screen is not displayed, use of the Home screen
has been restricted for the user by the ScanFront administrator.
Confirm this with the administrator.
1. Press [User settings].
IMPORTANT
• If any of the messages below appears, there was an error
scanning the fingerprint. Try scanning your fingerprint again.
– Failed to read fingerprint. Please try again.
– Sweep speed was too fast. Please sweep more slowly.
– Sweep speed was too slow. Please sweep more faster.
• If any of the messages below appears, start fingerprint
registration again from the beginning.
– Can not verify the fingerprint data. Start registration again.
– Time out error has occurred. Start registration again.
The User Settings screen appears.
2. Press [Fingerprint Registration].
4. After you have successfully scanned your fingerprint
three times, press [Register/Test].
The Fingerprint Registration screen appears.
The Test Mode screen appears.
6-11
Chapter 6 Operating Procedures
5. Perform an authentication test for the registered
fingerprint by scanning your fingerprint.
6. Press [Close] to end fingerprint registration.
IMPORTANT
If you want to change the registered fingerprint, start registration
again from the beginning.
6-12
Chapter 6 Operating Procedures
7. Scanning Procedures
You can perform scanning from the Home screen or the Job Button screen.
❏ Scanning From the Home Screen
❏ Scanning From the Job Button Screen
Press a destination selection (E-mail, FTP, Shared folder,
or USB memory) button to open an address selection
screen and then select an address to send an image file.
If you press a job button, the Scan/Delivery Options screen
appears. Confirm the address and scanning settings
registered to the job button and then start scanning.
For details on the scanning procedure, read from the
setting of scanning conditions in Step 5.
If you press the USB memory destination selection button,
press [Downward] and specify the folder in the USB
memory to which you want to save the image file.
IMPORTANT
• The settings screen display and the screen displayed after
scanning differ depending on the job button settings. For
details on the overall flow from configuring settings to sending
an image file, see “Flow of Scanner Operations” on p. 6-2.
• It is not possible to save to USB memory from a job button.
If you select an address and then press [Next], the Scan/
Delivery Options screen appears. Set the scanning
conditions and then start scanning.
6-13
Chapter 6 Operating Procedures
❏ Address Selection Screen
From the address selection screen, you can select the address to send an image file and register addresses.
a
b
c
e
d
f
g
d Jump Keys
a Address Book type
Selects the address book type (Shared Address Book or
My Address Book). If the address book server setting is
enabled, [LDAP Address Book] is added.
b Address type
If you select the type of address (e-mail, shared folder,
FTP, and groups) to display in the address list,
addresses of the selected type are displayed.
c Address List
Displays registered addresses and enables you to select
the address to send an image file.
If there are many addresses and the address you want is
not displayed in the address list, you can use these keys
to specify a keyword to search for and display the
address.
e [Clear All] button
Clears all address selections.
f [Edit] button
Enables you to register new addresses and edit
addresses.
g [Details] button
Displays detailed information for the address.
Hint
• The following icons are used to indicate the types of address.
:E-mail
:Shared folder
:FTP
:Group
• Pressing an address adds a checkmark (
) to the icon and
selects the address. Pressing a selected address again clears
the selection.
• An address is not selected as an address if there is no
checkmark added to the icon, even if the background of the
address is colored and the address appears selected.
• Each time you press an e-mail or group icon, the send
condition changes (To, Cc, Bcc).
:To
:Cc
:Bcc
:Selection cleared
6-14
Chapter 6 Operating Procedures
❏ USB Memory Screen
The USB Memory screen enables you to specify the folder in the USB memory to save the image file.
a
b
c
d
e
f
a Path
Enter the folder path of the USB memory. You can also
press [Downward] to select a folder.
b USB Memory Display
Displays the inserted USB memory.
c [Upward] button
Enables you to move to a higher level folder when a
lower level folder is selected in the memory.
d [Downward] button
Enables you to move to a lower level folder in the USB
memory.
e [Edit] button
Enables you to register new folders and edit folders.
Hint
• If you insert two USB memory sticks, the one that was inserted
first is recognized as “USB memory,” and the one that was
inserted after that is recognized as “USB memory2.”
• If you want to remove a USB memory stick and insert a
different one, press the [Back] button to return to the Home
screen and update the USB memory information.
f [Format] button
Enables you to format the USB memory.
6-15
Chapter 6 Operating Procedures
❏ Scanning
3. Press a displayed address to select it.
A checkmark (
) is added to the icon for the selected
address. Pressing a selected address again clears the
selection.
This section describes the procedure for scanning.
If you want to save the image file to USB memory, specify
the folder in the USB memory to save the image file in
Steps 2 to 4. (See “USB Memory Screen” on p. 6-15.)
1. Select a destination.
Press a destination button to select a destination.
IMPORTANT
An address is not selected as an address to send data to if there
is no checkmark, even if the background is shaded.
4. Make sure the selected address has a checkmark
and then press [Next].
The address selection screen appears.
Hint
When a different type of address is selected, you can confirm
the selected address by pressing [Selected address] in the
Address type drop-down list.
2. Use [Address Book type] and [Address type] to
display the address to send the image file.
The Scan/Delivery Options screen appears.
6-16
Chapter 6 Operating Procedures
6. Press [Start] to start scanning.
Scanning stops after the document has been scanned.
5. Set the scan conditions. (See “Scan/Delivery
Options” on p. 6-23.)
IMPORTANT
IMPORTANT
If [Send the files immediately after scanning] is set to [ON] in
Delivery Options of the Scan/Delivery Options screen, scanning
ends without displaying the continue to scan confirmation
screen, and the address confirmation screen of Step 10
appears.
When you use a job button for scanning, the subsequent
procedure varies as follows in accordance with the job button
settings. For details, see “Registering New Job Buttons” on
p. 4-17.
• If [When you select this Job Button] is set to [Skip Scan Setting
Screen] and you press a job button, scanning is started
without displaying the Scan/Delivery Options screen of Step 4.
• If [Send the files immediately after scanning] is set to [ON],
scanning ends without displaying the continue to scan
confirmation screen of Step 7 and then the address
confirmation screen of Step 10 appears.
• If [Confirm addresses before sending] is set to [OFF], the
image is sent without displaying the address confirmation
screen of Step 10 and the operation ends.
7. Check the document and go to the next step.
• Press [Abort] to cancel the scanned images and return to the
Scan/Delivery Options screen.
• Press the [Continue] button to resume scanning.
• Press [Complete] to go to the Send screen.
6-17
Chapter 6 Operating Procedures
8. Check the scanned images.
IMPORTANT
: Display the image of the next page.
: Display the image of the previous page.
: Move the viewing area around an image
when an enlarged view of the image is shown.
: Rotate the image 90 degrees counterclockwise.
: Rotate the image 90 degrees clockwise.
: Enlarge the image.
: Reduce the image.
If [Confirm addresses before sending] is set to [OFF] in Delivery
Options of the Scan/Delivery Options screen, the image is sent
without displaying the address confirmation screen and the
operation ends.
10. Confirm the address and press [OK] to send the
scanned image.
9. Press [Send].
IMPORTANT
If a send error message appears, check the address settings
and send destination and try again.
11. Returns to the screen set for [Screen after sending]
The address confirmation message appears.
in Delivery Options of the Scan/Delivery Options
screen.
6-18
Chapter 6 Operating Procedures
8. Registering and Editing Addresses
If an address to which you want to send an image file is not registered in the address book or the information of a registered address
has not been updated, use the procedure below to register a new address or modify an address in the address book.
❏ Registering a New Address
• E-mail address
Enter the sender’s address for when image files are sent
by e-mail.
1. Make selections for [Address Book type] and
[Address type], press [Edit], and then press [New].
Shared Folder Registration Screen
2. Register the address in accordance with the setting
conditions of the address type.
• Name
Enter the name to appear in the address book.
• Host name
Enter the name of the computer on which the shared
folder is made public.
• Folder path
Enter the name of the shared folder and the path of the
sub-folder to register.
E-mail Registration Screen
Hint
If the path of the sub-folder is unknown, use the procedure
below to specify the sub-folder.
1. Enter the host name, user name, password, and domain, and
then click [Browse] to access the computer that is making the
shared folder public.
2. Specify any sub-folder within the displayed folder.
• Name
Enter the name to appear in the address book.
6-19
Chapter 6 Operating Procedures
• User name/Password
Enter the user name and password for logging in to the
FTP server.
3. Press [Downward] to move to a level lower than the selected
folder, or press [Edit] and [Create a new folder] to create a
new folder.
• User name/Password
Enter the user name and password of an account with
write permission for the shared folder.
• Domain/Workgroup
If the computer containing the shared folder is part of a
domain, enter the domain name.
• Save password
Save the entered password.
IMPORTANT
Enter the user name and password of an account with write
permission for the FTP server.
• Port number
Enter the port number. The standard port number is 21.
• Save password
Save the entered password.
• Use passive mode
Use passive mode for sending to the FTP server.
FTP Registration Screen
IMPORTANT
Use passive mode when normal communication with the FTP
server cannot be established. However, be aware that
communication may not be possible if the network is not
functioning properly.
Group Registration Screen
• Name
Enter the name to appear in the address book.
• FTP server
Enter the address of the FTP server.
• Folder path
Enter the path of the sub-folder when specifying a subfolder on the FTP server.
• Name
Enter the name that you want to appear in the address
book.
Hint
If the path of the sub-folder is unknown, use the procedure
below to specify the sub-folder.
1. Enter the server address, user name, and password, and
click [Browse] to log in to the FTP server.
2. Specify any sub-folder at the level of the displayed folder and
click [OK].
6-20
Chapter 6 Operating Procedures
• [Add] button
Select addresses to register to the group from [Address
Book type] and [Address type]. The selected addresses
are displayed in the list.
Detailed information for the address appears.
2. Check the detailed information for the selected
address.
3. Press [Edit], and then press [Modify].
IMPORTANT
• When you add shared folders to groups, do not add multiple
shared folders with different access privileges to one group.
• Using a group to simultaneously send to shared servers and
the like and multiple shared folders with different access
privileges may result in a send error.
❏ Modifying an Address
Modify an address when there is a send error because the
information of the transfer destination registered for the
address is wrong or has been changed.
1. Select the type of the address to modify and press
The edit screen for the address appears.
[Details].
4. Modify the address.
Hint
For details on editing items, see “Registering a New Address”
on p. 6-19.
6-21
Chapter 6 Operating Procedures
❏ Copying an Address
You can copy addresses between My Address Book and
Shared Address Book.
1. Select the address book entry to copy.
2. Select the address, press [Edit], and then press
[Copy].
4. Press [New] and paste the address.
Hint
If the address book already has an address with the same name
as the pasted one, the following message appears.
The selected address is copied to memory.
3. Select the address book type, press [Edit], and then
press [Paste].
• If you select [New], an address with the same name is created
in the address book.
• If you select [Overwrite], the existing address with the same
name is overwritten.
A confirmation message appears.
6-22
Chapter 6 Operating Procedures
9. Scan/Delivery Options
This section describes the scan settings and send settings for the scanner.
c
a
b
e
d
i
f
j
g
h
a Address Display Area
Displays the selection that you made on the address
selection screen or the addresses registered to the job
button.
b Details
Displays detailed information for the address with the
colored background.
c Scan Settings
Sets the scan conditions. (See “Scan Settings” on p. 6-24.)
d Detailed settings
Configures detailed settings for scan conditions. (See
“Detailed Settings” on p. 6-25.)
e File format
Checks the displayed file format and press the [File
format] button to configure the settings. (See “File
Formats” on p. 6-27.)
f Delivery Options
Sets the send conditions. (See “Delivery Options” on
p. 6-29.)
g [Default] button
Resets any modified settings to the default values of the
scanner.
IMPORTANT
If you press [Default] in the Scan/Delivery Options screen
opened from a job button, the settings are reset not to the
setting values registered to the job button, but to the default
values of the scanner.
h [Start] button
Starts scanning.
i [Prescan] button
When scanning starts, the first page of the document is
scanned and then scanning stops. You can view the image
of the first page to check and adjust the brightness and
contrast before scanning the entire document.
Hint
• Scanning pauses after the first page of the document is
scanned, and the image of the first page is displayed.
• Use the displayed image to confirm and adjust the brightness
and contrast. Press [Continue] to confirm the adjusted
brightness and contrast for the first image and continue
scanning.
j [Back] button
Returns the display to the previous screen.
6-23
Chapter 6 Operating Procedures
❏ Scan Settings
Resolution
Select the resolution for scanning.
The scan settings include basic condition settings (page
size, mode, resolution, scanning side, and brightness) and
detailed settings for scanning.
Scanning Side
Select the method for scanning the document (Simplex,
Duplex, Skip Blank Page).
Basic Condition Settings
Paper size
Mode
Resolution
Hint
Scanning
side
• The Skip Blank Page option scans both sides of a document
and skips saving any image it determines to be a blank page.
• Selecting Skip Blank Page enables the skip blank page setting
in the detailed settings. (See “Skip Blank Page” on p. 6-25.)
Brightness
Adjust the brightness to match the density of the
document.
Hint
When you want to scan both sides of a document that has front
and back sides of different densities, you can change the
settings for the brightness of the front side and back side
separately in the detailed settings and then perform scanning.
Paper Size
Select the size of the document you want to scan.
Hint
Select [Auto size] to automatically detect the size of the
scanned document.
Mode
Select the mode for scanning.
IMPORTANT
The selection of modes is limited depending on the setting set
for File Format (see p. 6-27).
TIFF
JPEG
PDF
6-24
Chapter 6 Operating Procedures
Double feed detection by length
Detailed Settings
The scanner detects by document length when two or more
documents are fed together, and stops feeding when a
double feed is detected.
Press the [Detailed settings] button to open the Detailed
Settings screen.
IMPORTANT
• Using the length of the first page of the document as a
reference, the scanner determines a double feed when it
detects a document with a length at least 1.38" (35 mm)
longer or shorter than the reference length.
• Set [Double feed detection by length] to [OFF] when scanning
a document that contains pages of different lengths.
Skip Blank Page
When [Skip Blank Page] is selected in the scanning side
settings, this setting is enabled, and you can adjust the
sensitivity level for skipping blank pages.
Hint
Double feed detection by Ultrasonic (Only
Available with the ScanFront 220P)
• The initial value for the Skip Blank Page option is set to “90.”
• As you lower the value from the default setting, pages of the
document with text become more likely to be skipped as well.
• As you raise the value from the default setting, pages of the
document that are blank become less likely to be skipped.
The scanner uses an ultrasonic sensor to detect when two
or more documents are fed together, and stops feeding
when a double feed is detected.
IMPORTANT
• This method is effective when documents overlap by 1.97"
(50 mm) or more. It does not function if only a slight portion of
the document is overlapping.
• When using the ScanFront 220, the [Double feed detection by
Ultrasonic] setting is set to [OFF].
6-25
Chapter 6 Operating Procedures
Document orientation
IMPORTANT
If you select [Prefer Quality], the scanning speed is reduced. If
you are scanning a large number of pages, select [Prefer
Speed] to prevent a decrease in scanning speed.
Bleed-through reduction
Rotates the scanned image a specified amount.
Hint
If you select [Auto], the orientation of text within the document is
detected and the image is rotated so that the orientation of the
text is correct.
Eliminates bleed-through images, in which images on the
reverse side of a scanned document appear on the scanned
page, such as when scanning thin documents with text or
images on both sides.
Deskew
Hint
When using bleed-through reduction, adjust the bleed-through
reduction level to match the type of document.
Contrast
The scanner detects from the scanned image that the
document was fed askew and then straightens the image.
• Prefer Quality
Image processing is performed to minimize the loss of
quality of an image that has deteriorated as result of
deskewing.
• Prefer Speed
The image deteriorates slightly as a result of deskewing.
Adjust the contrast for the images to scan.
6-26
Chapter 6 Operating Procedures
❏ File Formats
Back side Brightness/contrast
You can select from the three available file formats TIFF,
JPEG, and PDF, and the modes available for scanning
vary, depending on the file format setting. (See “Mode” on
p. 6-24.)
TIFF format
This is enabled when you scan both sides of a document
and should be used when the document has front and back
sides of different density. Select [Use back side brightness
(contrast)] to change the settings for the brightness and
contrast of the front and back sides of the document.
Front side (Back side) color drop-out
Select [Single page] to save each page as a separate image
file, or [Multi page] to save one image file containing
multiple pages when scanning multiple pages.
JPEG format
The color drop-out function has a “drop-out” effect that
leaves out a specified color (red, blue, or green) while
scanning, and a “color enhancement” effect that
emphasizes a specified color. You can set each of these
effects for the front side and back side.
IMPORTANT
The color drop-out settings are disabled when the scanning
mode is set to [Color].
Select the compression rate for JPEG compression.
6-27
Chapter 6 Operating Procedures
❏ Security Settings for PDF Files
PDF format
Security is implemented for PDF files with the encryption
and password settings in the security settings.
Configure the following settings for saving in PDF format.
• Compression
Select the compression method.
• Quality
Adjust the quality for the specified compression method.
• Multi page settings
Select [Single page] to save each pages as a separate
image file, or [Multi page] to save one image file
containing multiple pages when scanning multiple pages.
• OCR (Character Recognition)
If OCR is set to On, character recognition is performed
for the text within the scanned document, and the text is
embedded in the PDF file as text information.
The [Language setting] button enables you to select the
language for character recognition.
• Encryption (Security)
If you set encryption to On and then press the [Security
settings] button, the Security settings screen appears, and
you can configure the security settings for the PDF file.
For details, see “Security Settings for PDF Files” on
p. 6-28.
Encryption Level
High (128-bit RC4) and low (40-bit RC4) level encryption
settings are available.
IMPORTANT
Setting encryption to the high (128-bit RC4) level is
recommended. The low (40-bit RC4) encryption level provides
less security.
Requires a password to open the document
Viewing of the document is restricted by a password.
IMPORTANT
Take care not to forget the password once it is set. If you forget
the password, the document can no longer be opened.
6-28
Chapter 6 Operating Procedures
❏ Delivery Options
Use permissions password to restrict editing
security settings
The following settings are restricted by the permissions
password.
• Printing allowed
This permits printing of the PDF file with a printer.
• Changes allowed
This permits editing of the PDF file; for example, adding
and deleting pages.
• Enable copying of text, images, and accessibility.
This enables the copying of text information embedded
with OCR software and reading of the PDF file with
voice software.
E-mail settings (subject, message)
IMPORTANT
Set the subject and message for sending via e-mail.
• Password protection is recommended when the permissions
of the PDF file are restricted.
• You can use applications such as CapturePerfect to change
the permissions or cancel password protection.
• You can change the permissions and cancel password
protection for a password protected PDF file in an application
capable of editing PDF files such as Adobe Acrobat.
File name
Specify a name for the image file to be sent using letters
(A-Z, a-z) and numbers (0-9).
Auto file name
The scanner adds 17 digits that indicate the date and time
to the file name of the image to be sent.
Ex.) May 14, 2007, 3:40:30 p.m.
yyyymmdd: File name + 20070514154030123
mmddyyyy: File name + 05142007154030123
ddmmyyyy: File name + 14052007154030123
* The last three digits indicate the number of milliseconds.
IMPORTANT
• Make sure you set either [File name] or [Auto file name]. A
message appears if you do not enter a file name and then set
[Auto file name] to [None].
• If you select [Single page] of TIFF format, or JPEG format, a
4-digit sequential number starting with “0000” is added
automatically to the end of file names.
6-29
Chapter 6 Operating Procedures
Action when the same named file exists
Screen after sending
Set the action to perform when there is already a file of the
same name at the destination.
• Display a message
Display a message to confirm overwriting of the file.
• Abort sending
Cancel sending.
• Overwrite the file
Overwrite the file at the destination.
Select the screen to display after sending images.
• Home screen (Job Button screen)
Redisplay the Home screen (Job Button screen) after
sending images.
IMPORTANT
• The [Screen after Login] setting that is set via the Web menu
by the user applies to the Home screen (Job Button screen)
setting.
• The Job Button screen is displayed for a user for which use of
the Home screen is restricted by the ScanFront administrator.
• Logout
The user is logged out after sending images.
• Select screen after sending
A dialog box for selecting the screen after sending
images is displayed.
Hint
When no user is registered, the Logout option does not appear.
Send the files immediately after scanning
Send images without checking them when scanning
completes.
Confirm addresses before sending
Confirm the addresses before sending images when
scanning completes.
6-30
Chapter 7 Maintenance
1. Routine Cleaning ............................................. 7-2
Cleaning the Scanner Unit ....................................7-2
Cleaning the Touch Panel.....................................7-2
Cleaning the Fingerprint Sensor
(ScanFront 220P)..................................................7-2
Cleaning the Scanning Glass and Rollers.............7-3
Cleaning the Retard Roller....................................7-5
Cleaning the Feed Roller ......................................7-6
2. Replacing the Rollers and Document Holding
Guide ............................................................... 7-8
Roller Replacement Kit .........................................7-8
Replacing the Document Holding Guide ...............7-8
Checking the Page Count and Resetting
the Counter ...........................................................7-9
Chapter 7 Maintenance
1. Routine Cleaning
Clean the scanner on a regular basis, as described below, to maintain scanning performance.
❏ Cleaning the Touch Panel
CAUTION
When cleaning the touch panel, use a soft, dry cloth to
gently wipe the surface of the panel without applying
pressure.
• When cleaning the scanner, do not spray water or detergent
directly on the scanner. Doing so may damage precision
mechanisms, such as the light source.
• To clean the fingerprint sensor, use a dry commercially available
cotton swab or a dry cloth to wipe off any dirt. If a cloth containing
water or another liquid is used, the scanner may malfunction as a
result of liquid getting inside the scanner.
• Never use thinner, alcohol, or other organic solvents to clean the
touch panel. Such solvents may deform, discolor, or melt the
touch panel, thus causing a malfunction.
❏ Cleaning the Scanner Unit
To clean the surface of the scanner unit, use a cloth slightly
dampened with water and well wrung out, to remove any
dirt, and then use a clean, dry cloth to wipe the scanner.
❏ Cleaning the Fingerprint Sensor
(ScanFront 220P)
To clean the fingerprint sensor, use a soft, dry cloth to wipe
off any dirt.
Fingerprint Sensor
IMPORTANT
The portion of the sensor where the fingers touch during
fingerprint authentication can get particularly dirty. A dirty
sensor may cause fingerprint authentication errors. Clean the
sensor and its surrounding area regularly, regardless of how
dirty they are.
7-2
Chapter 7 Maintenance
❏ Cleaning the Scanning Glass and
Rollers
2. Use a commercially available air blower to remove
any dust and paper particles that have accumulated
inside the scanner.
If scanned images contain streaks or scanned documents
become dirty, the scanning glass and rollers inside the
scanner may be dirty. Use the procedure below to clean
them on a regular basis.
3. Use a clean, dry cloth to wipe any dirt off the
scanning glass.
1. Pull the lock lever toward you and then fully open the
panel unit.
Scanning Glass
Hint
Lock lever
There is one scanning glass for the front side of documents, and
another for the back side. Wipe both of them clean.
CAUTION
CAUTION
Do not spray water or detergent directly on the scanner. Doing
so may damage precision mechanisms, such as the light
source.
The open/close movement of the panel unit is linked to the up/
down movement of the document eject tray. Do not press on the
document eject tray when you open the panel unit.
IMPORTANT
Scratches on the scanning glass may cause streaks on
scanned images, as well as feeding errors. If there are
scratches on a scanning glass, contact your local authorized
Canon dealer.
7-3
Chapter 7 Maintenance
4. Remove any dirt from the rollers using a cloth that
6. Remove the retard roller and feed roller, and remove
has been soaked in water and thoroughly wrung out.
any dirt from them.
See “Cleaning the Retard Roller” on p. 7-5.
See “Cleaning the Feed Roller” on p. 7-6.
Clean the rollers
while rotating
them
Retard Roller
Clean the visible
portions
Feed Roller
IMPORTANT
Rotate the rollers on the panel unit side while cleaning them. Do
not rotate the rollers on the opposite side, and remove dirt on
the visible portions only. Forcefully rotating the rollers on this
side may cause feed errors.
IMPORTANT
After you remove the retard roller and feed roller and finish
cleaning them, make sure to reattach them to the scanner.
5. Remove any dirt from the document holding guide
7. Gently close the panel unit. Press on both sides of
using a cloth that has been soaked in water and
thoroughly wrung out.
the unit until you hear a click, which indicates the unit
is locked.
8. Gently close the document eject tray.
7-4
Chapter 7 Maintenance
❏ Cleaning the Retard Roller
3. Move the retard roller in the direction of the arrow a,
and then remove it from the shaft b.
Use the procedure below to remove and attach the retard
roller during cleaning or replacement.
CAUTION
Do not use excessive force when removing or attaching the
retard roller. Doing so may cause the roller to become
deformed, resulting in feed errors.
1. Open the roller cover.
4. Remove any dirt from the roller using a cloth that has
been soaked in water and thoroughly wrung out.
2. Lift up the roller lock lever a, and slide it in the
direction of the arrow b.
5. Place the roller in the roller compartment inside the
roller cover, and then align the notch in the roller with
the shaft of the scanner.
7-5
Chapter 7 Maintenance
❏ Cleaning the Feed Roller
6. Slide the roller lock lever in the direction of the arrow,
and then insert it into the hole of the retard roller.
Use the procedure below to remove and attach the feed
roller during cleaning or replacement.
CAUTION
Do not use excessive force when removing or attaching the feed
roller. Doing so may cause the roller to become deformed,
resulting in feed errors.
1. Open the roller cover.
7. Lower the lever to lock the shaft of the retard roller
into position.
2. Lift up the roller lock lever a, and slide it in the
direction of the arrow b.
8. Close the roller cover. Make sure that you hear a
click, which indicates the cover has returned to its
original position.
7-6
Chapter 7 Maintenance
3. Move the feed roller in the direction of the arrow a,
6. Move the roller lock lever in the direction of the arrow,
and then remove it from the shaft b.
and then insert it into the hole in the feed roller.
4. Remove any dirt from the roller using a cloth that has
7. Lower the roller lock lever to lock the feed roller into
been soaked in water and thoroughly wrung out.
position.
8. Close the roller cover. Make sure that you hear a
5. Align the notch in the shaft of the roller with the shaft
click, which indicates the cover has returned to its
original position.
of the scanner, and place the feed roller into position.
7-7
Chapter 7 Maintenance
2. Replacing the Rollers and Document Holding Guide
When the rollers start to wear out, document feed errors such as paper jams are more likely to occur.
If document feed errors continue to occur even after cleaning the rollers, purchase a roller replacement kit, and replace the rollers
(feed roller and retard roller) and document holding guide.
❏ Roller Replacement Kit
❏ Replacing the Document Holding Guide
The roller replacement kit is a kit consisting of
replacements for the feed roller, retard roller, and
document holding guide. For details, contact your local
authorized Canon dealer or service representative.
Product name: ScanFront 220/220P Roller
replacement kit
Product code: 2445B001
Follow the procedure below to replace the document
holding guide.
For details on how to replace the feed roller and retard
roller, see p. 7-5 and p. 7-6.
1. Open the roller cover, and remove the document
holding guide by sliding it up.
Document
Holding
Guide
2. Hook the new document holding guide (four hooks)
Feed
Roller
onto the roller cover, and slide it down to set it in
place.
Retard Roller
IMPORTANT
• The feed roller, retard roller, and document holding guide are
consumable parts. When the total number of pages scanned
with the rollers reaches 30,000 pages, purchase a roller
replacement kit and replace the parts. (See “Checking the
Page Count and Resetting the Counter” on p. 7-9.)
• When the rollers start to wear out, problems such as paper
jams and improper document feeding become more likely to
occur. If this happens, replace the rollers regardless of the
page count.
• Make sure to reset the roller counter after replacing the rollers.
7-8
Chapter 7 Maintenance
❏ Checking the Page Count and Resetting
the Counter
[Roller counter reset] screen
Check the page count on the Roller Counter Reset screen
of the Administrator Setting screen.
IMPORTANT
The counter counts the number of pages fed by replaced rollers.
Make sure to reset the counter when you replace the rollers.
1. Log in to the Administrator setting screen.
Total pages scanned
This counter is for the total number of document pages fed
by the scanner.
Pages scanned from the previous roller
change
This counter is for the number of document pages fed by
the scanner since the roller was replaced and the counter
was reset.
2. Press the [Roller counter reset] button to display the
3. Press the [Reset] button to reset the counter.
[Roller counter reset] screen.
4. Press [Close] to log out of the Administrator setting
screen.
7-9
Chapter 8 Troubleshooting
1. Troubleshooting ............................................... 8-2
2. Error Messages (ScanFront) ........................... 8-5
3. Error Messages (Web Menu)........................... 8-7
4. Adjusting the Touch Panel............................... 8-9
5. Initializing ScanFront ..................................... 8-11
Chapter 8 Troubleshooting
1. Troubleshooting
If any of the following problems occurs, solve the problem as described in the corresponding solution.
Cannot use an LDAP address
book (certain users only)
Cannot update the settings in
the Web menu
Cause
Solution
Cause
Solution
Cause
Cannot access the Web menu
Cannot create a new folder
(shared folder/FTP server)
Specifying a mail address as the
address and then starting
scanning results in an error
Cannot edit the address book/
job buttons (certain users only)
Paper becomes jammed
Can only select certain
destinations. For example, can
only select shared folders
(certain users only)
The ScanFront is being used or a user has not logged out.
Check the ScanFront status and then try again.
The IP address assigned from the DHCP server has changed.
Contact the administrator of the ScanFront, and check the IP address
assigned to the ScanFront.
Cause
Permission to write to the shared folder has not been granted for the
user name and password that were entered.
Solution
Cause
Solution
Cause
Solution
Solution
Cause
Solution
Cause
Paper jams occur frequently
Contact the administrator of the ScanFront.
Solution
Cause
Streaks appear in images
The administrator has set user function restrictions. See “Restricting
User Functions” on p. 4-8.
Solution
Cause
Solution
Contact the administrator of the shared folder.
The mail server settings have not been registered, or have been deleted.
Contact the administrator of the ScanFront.
The administrator has set user function restrictions. See “Restriction to
Edit” on p. 4-9.
Contact the administrator of the ScanFront.
The scanning glass is dirty.
Clean the scanning glass. (See p. 7-3.) If there are scratches on a
scanning glass, contact your local authorized Canon dealer.
The rollers are dirty.
Clean the rollers. (See p. 7-3.)
The rollers (consumable parts) have worn out.
Purchase an roller replacement kit and then replace the rollers. (See
p. 7-8.)
The administrator has set user function restrictions.
Contact the administrator of the ScanFront.
8-2
Chapter 8 Troubleshooting
Documents are double fed
Cause
Solution
Cause
Documents are double fed
A stack of documents are fed
together
Cannot connect to an FTP
server that can be accessed
from outside the company
Scanning starts immediately
after I press a job button (certain
users only)
Solution
Cause
Solution
Cause
Solution
Cause
Solution
Cause
Cannot turn on the power
Solution
The wrong send time is
displayed for an e-mail message
received at the destination
The sender’s address is not
displayed at the destination of
an e-mail message
Cannot connect to the network
(IP address conflict problem)
Cannot connect to the network
(LAN cable connection problem)
Static electricity is causing the pages of the document to stick to each
other.
Before you load a stack of documents, fan the documents.
The type of paper of the documents is causing a paper feed error.
Load no more than ten pages of documents. (See p. 2-10.) Use bypass
feeding to scan the pages one by one.
The feed selection lever is set to bypass feeding. (See p. 2-5.)
Set the feed selection lever to page separation feeding.
The scanner cannot connect to an FTP server that requires firewall
settings to be configured.
Use an FTP server that does not require firewall settings to be
configured.
The job buttons are designed to work that way. See “Skip Scan Setting
Screen” on p. 4-17 and p. 5-14.
Place the document and then press a job button.
The AC adapter is not connected properly or the power plug is not
inserted.
Check the connections of the AC adapter and power plug. If the
problem is not resolved after checking the connections, contact your
local authorized Canon dealer.
Cause
(1) The date and time settings are incorrect. (2) The time zone is set to a
different country.
Solution
Contact the administrator, and check the “Language/Timezone” setting.
(See p. 4-25.)
Cause
Solution
The e-mail addresses of the user and administrator have not been
registered. (See p. 4-7 and p. 4-26.)
Contact the administrator, and register the e-mail addresses.
Cause
The IP address that was set is already being used by another device.
Solution
Contact the system administrator of the network, and change the IP
address setting.
Cause
The LAN cable is not connected properly.
Solution
Check the connections of the LAN cable.
8-3
Chapter 8 Troubleshooting
Cannot connect to the network
(device name conflict problem)
Cannot delete a folder
Cannot delete a folder
Cause
The device name that was set is already being used by another device.
Solution
Contact the system administrator of the network, and change the device
name setting. When you install two or more ScanFront scanners, take
care to ensure duplicate device names are not set.
Cause
Solution
Cause
Solution
Cannot scan from the Home
screen (certain users only)
Cause
Solution
Cause
Cannot log in
Solution
Data has been saved to the folder.
Contact the administrator of the shared folder.
Permission to change the shared folder has not been granted for the user
name and password that were entered.
Contact the administrator of the shared folder.
The administrator has set user function restrictions. See “Use only Job
Buttons” on p. 4-9.
Contact the administrator of the ScanFront.
Uppercase and lowercase letters were not entered correctly.
(See p. 5-3 and p. 6-5.)
Enter the uppercase and lowercase letters for the user name and
password correctly.
8-4
Chapter 8 Troubleshooting
2. Error Messages (ScanFront)
If any of the following error messages appears, solve the problem as described in the corresponding solution.
If you are unsure about any other message that appears, contact the support services.
Failed to connect FTP server.
Failed to connect FTP server.
Please set SMTP server
address.
This is restricted item.
Cause
Solution
Cause
Solution
Cause
Solution
Cause
Solution
Paper JAM occured. Remove
the paper.
Cause
Check the computer that is being used as the FTP server.
The mail server settings have not been registered, or have been deleted.
Contact the administrator of the ScanFront, and check the settings of
“Mail Server” in the Web menu. (See p. 4-28.)
The administrator has set send restrictions for the selected e-mail
address. (See p. 4-9.)
Contact the administrator of the ScanFront.
The rollers are dirty or worn out.
Cause
The pages of the document are sticking together because of, for
example, static electricity, too many documents were loaded, the rollers
are dirty, etc.
Cause
Fan the documents before you load them, and reduce the number of
pages that you load at times when double feeding occurs repeatedly.
(See p. 2-9.)
The copy source and the paste address are of a different type.
Solution
Make sure the copied address and paste address are of the same type.
Cause
The job button settings include an address that has been restricted by
the administrator. (See p. 4-9.)
Solution
Confirm Password doesn’t
match. (New password and
confirmation password do not
match.)
The computer that is being used as the FTP server is not running.
Clean the rollers. If the problem is not resolved by cleaning the rollers,
replace the rollers. (See p. 7-8.)
Solution
Restricted address is included.
Check the settings of the FTP server. (See p. 4-12, p. 5-8 and p. 6-20.)
Solution
A double paper-feed has
occured.
You cannot paste the copied
address to the different address
type.
The settings of the registered FTP server are incorrect.
Cause
Solution
Contact the administrator of the ScanFront.
The new password and confirmation password do not match.
Enter the same password for the new password and the confirmation
password.
8-5
Chapter 8 Troubleshooting
Password is incorrect.
There is no file name specified.
Enter a file name or enable the
‘Auto file name’ setting.
Log in failed. Settings may
currently be in the process of
being edited via the Web.
Log in failed. A version upgrade
may currently be in the process
of being executed.
Cannot write logfile. Sending
files will be aborted.
Cause
Solution
The password that was entered is incorrect.
Enter the uppercase and lowercase letters for the password correctly.
Cause
A file name was not entered and “Auto file name” is set to [None].
Solution
Enter a file name or set “Auto file name” to other than [None]. (See
p. 6-29.)
Cause
Solution
Cause
Solution
Cause
Solution
User settings are being edited via the Web menu.
Contact the administrator of the ScanFront.
The version of the ScanFront is being updated via the Web menu.
Contact the administrator of the ScanFront.
Write permission has not been granted for the shared folder specified as
the save destination of the log file.
Check the settings and access permissions of the shared folder.
8-6
Chapter 8 Troubleshooting
3. Error Messages (Web Menu)
If any of the following error messages appears, solve the problem as described in the corresponding solution.
If you are unsure about any other message that appears, contact the support services.
Same Username exists. Please
change Username, and try
again.
Blank field exists.
Cause
Solution
Cause
Solution
The scanner is busy. Please try
again.
Settings cannot be changed or
stored. A user may be logged in
to the device. Check the status
of the device.
Settings cannot be changed.
The device may currently be
displaying an administrator
settings page. Check the status
of the device.
Maximum address has been
registered. You can’t register
any more.
Maximum Job Buttons has been
registered. You can’t register
any more.
Maximum users has been
registered. You can’t register
any more.
Password is not registered. OK
to proceed?
Cause
Solution
Cause
Solution
Cause
Solution
Cause
Solution
Cause
A user that has the same name as the user name to be registered is
already registered.
Check the user name prior to registration.
An operation such as address book/job button importing, restoring, or
version updating was executed without specifying the setting file to be
loaded on the ScanFront.
Specify the setting file and then execute the operation.
The ScanFront is being used.
End use of the ScanFront and then try again.
Modifying settings and registration are not possible because a user is
logged in.
Try again after the user logs off.
The ScanFront is being used.
End use of the ScanFront and then try again.
The limit for the number of addresses has been exceeded.
Delete addresses that are no longer used and then try again.
The limit for the number of job button registrations has been exceeded.
Solution
Delete job button registrations that are no longer used and then try
again.
Cause
The limit for the number of user registrations has been exceeded.
Solution
Cause
Solution
Delete user registrations that are no longer used and then try again.
A password has not been set for the user to be registered.
Check the password prior to registration.
8-7
Chapter 8 Troubleshooting
You can’t choose TIFF when
Gray or Color is selected.
You can’t choose JPEG when
Binary Mode is selected.
User is now operating the
device. Please try again after
the user completes operations.
An user has logged in.
Operation is invalid.
Cause
The scanner cannot be used with the selected mode and file format
combination.
Solution
Check which mode and file format combinations can be used. (See
p. 4-18 and p. 5-16.)
Cause
The scanner cannot be used with the selected mode and file format
combination.
Solution
Check which mode and file format combinations can be used. (See
p. 4-18 and p. 5-16.)
Cause
Solution
Cause
Solution
The ScanFront is being used.
Try again after the ScanFront has finished being used.
Modifying settings is not possible because a user is logged in.
Make the user log off and then try again.
8-8
Chapter 8 Troubleshooting
4. Adjusting the Touch Panel
If there is no response when you press a button on the touch panel but there is a response when you press somewhere other than a
button, the panel needs to be adjusted. Use the procedure below to adjust the touch panel.
IMPORTANT
• A commercially available touch-panel pen (or the equivalent) is required to adjust the touch panel. Provide a touch-panel pen before
attempting to adjust the touch panel.
• Adjustment of the touch panel involves one cycle of tapping five places, but adjustment may sometimes not end after one cycle if any of the
tapped places was not a target.
• To cancel touch panel adjustment, connect a USB keyboard and press the [Esc] key.
1. Log in to the Administrator setting screen.
3. Press the center of the displayed targets (+) with the
touch-panel pen in the order of a to b.
2. Press the [Touch panel adjustment] button to display
4. After you finish adjustment, tap the panel to end
the adjustment screen of the touch panel.
touch panel adjustment.
8-9
Chapter 8 Troubleshooting
IMPORTANT
If you do not tap the panel within a period of 30 seconds after
adjustment of the touch panel ends, the adjustment values will
not take effect and the touch panel will return to the state prior
to adjustment.
8-10
Chapter 8 Troubleshooting
5. Initializing ScanFront
Initialize the ScanFront to protect user information when you submit the ScanFront for repairs or when you want to delete the user
information because, for example, you are changing the operating location. This initializes all the information registered to the
ScanFront, including user information, address books, and job buttons.
IMPORTANT
Initializing the ScanFront deletes all registered information. Always back up the data prior to initialization.
1. Log in to the Administrator setting screen.
3. Confirm the message, and then press [Yes].
2. Press the [Format ScanFront 220] button.
4. Confirm the message, and then press [Yes].
5. Confirm the message and press [Yes] to perform
initialization, and the scanner will turn OFF.
6. Turn the scanner ON, and set up the scanner again.
8-11
Chapter 9 Appendices
1. Specifications................................................... 9-2
Unit Specifications.................................................9-2
Network Specifications..........................................9-3
Transfer Destinations ............................................9-3
AC Adapter............................................................9-3
Consumable Parts.................................................9-3
External Dimensions .............................................9-4
2. Index ................................................................ 9-5
Chapter 9 Appendices
1. Specifications
❏ Unit Specifications
Scanning Resolution (Primary Scan Lines x
Secondary Scan Lines)
100 × 100 dpi / 150 × 150 dpi / 200 × 200 dpi
300 × 300 dpi / 400 × 400 dpi / 600 × 600 dpi
Scanning Speed (For A4 size page)
Black and White
Simplex 200 × 200 dpi
26 pages/min.
300 × 300 dpi
18 pages/min.
Duplex
200 × 200 dpi
35 images/min.
300 × 300 dpi
17 images/min.
Gray
Simplex 200 × 200 dpi
23 pages/min.
300 × 300 dpi
12 pages/min.
Duplex
200 × 200 dpi
23 images/min.
300 × 300 dpi
10 images/min.
Color
Simplex 150 × 150 dpi
16 pages/min.
200 × 200 dpi
9 pages/min.
Duplex
150 × 150 dpi
16 images/min.
200 × 200 dpi
9 images/min.
Network Connector
RJ-45 (10Base-T/100Base-TX)
Interface
Hi-Speed USB 2.0 ports (2), PS/2 ports (2)
Other
Double Feed Detection, Deskew, Fingerprint
authentication (only available with the ScanFront
220P)
Type
Pass-through desktop scanner with network
compatibility
Operation Panel
8.5" TFT-LCD touch panel
WIDE-VGA (800 × 480 dot) display
Scanning Document Specifications
Width: 2" to 8 1/2" (50.8 mm to 216 mm)
Length: 2 1/8" to 14" (53.9 mm to 355.6 mm)
Thickness:
(Feeding with page separation mode)
14 to 32 lb bond (52 g/m2 to 128 g/m2)
(Feeding with bypass mode)
11 to 40 lb bond (42 g/m2 to 157 g/m2)
Scanning Card Specifications
Size: 2.12" × 3.37" (53.9 × 85.5 mm)
Card Thickness: Not more than 0.0299" (0.76 mm)
Document Feeding Method
Automatic (feeding with page separation mode)
Manual (feeding with bypass mode)
Loadable Sheets
50 high-quality sheets, or stacks no thicker than 5 mm
(including curls)
Scanning Sensor
Contact image sensor
Light Source
LED
Scanning Side
Simplex/Duplex
Scanning Modes
Black and White, Error Diffusion, Text Enhance,
Gray, and Color
External Dimensions
12.2" × 9.21" × 6.22" (W × D × H)
310 × 234 × 158 mm (W × D × H)
Maximum External Dimensions (with Document
Feed Tray and Eject Tray Open)
12.2" × 21.46" × 8.66" (W × D × H)
310 × 545 × 220 mm (W × D × H)
9-2
Chapter 9 Appendices
❏ AC Adapter
Weight (excluding AC adapter)
Approximately 7.49 lb (3.4 kg)
Power Supply
DC16V 2.1A
Power Consumption
Scanning: 26W
Display Off mode: 10W
Power Turned Off: less than 1W
Noise
Not more than 66 dB
Operating Environment
Temperature: 10 °C to 32.5 °C (50 °F to 90.5 °F)
Humidity: 20%-80%RH
Model
MG1-3968
Input
AC100-240V 50/60 Hz 0.83-0.45A
Output
DC16V 2.6A
Weight
Approximately 0.77 lb (0.35 kg) (including power
cord)
Specifications are subject to change without notice.
❏ Consumable Parts
❏ Network Specifications
Roller replacement kit (product code: 2445B001)
Replacement kit for the rollers (feed roller and retard
roller) and document holding guide (See “Replacing
the Rollers and Document Holding Guide” on p. 7-8.)
Network
Microsoft Windows Network
Protocol
TCP/IP
IP Address
Obtained automatically (DHCP supported) or fixed
address
Other
Active Directory and LDAP supported
IMPORTANT
• Rollers are consumable parts. When the rollers start to wear
out, problems such as paper jams and improper document
feeding become more likely to occur. If this happens, replace
the rollers regardless of the page count.
• For information about the roller replacement kit, contact your
local authorized Canon dealer or service representative.
❏ Transfer Destinations
E-mail
FTP Server
Shared Folder
USB Memory
9-3
Chapter 9 Appendices
8.66"
(220 mm)
4.25"
(108 mm)
6.22"
(158 mm)
12.2"
(310 mm)
❏ External Dimensions
8.35"
(212 mm)
9.21"
(234 mm)
9-4
3.9"
(99 mm)
Chapter 9 Appendices
2. Index
A
Scanner Unit ............................................................7-2
Scanning Glass ........................................................7-3
Touch Panel .............................................................7-2
Conceptual Diagram of the ScanFront .............................. i
Connecting the AC Adapter ..........................................3-3
Connecting the Network Cable .....................................3-3
Consumable Parts ..........................................................9-3
Copying Job Buttons ......................................... 4-22, 5-19
AC Adapter ................................................................... 1-9
Connecting .............................................................. 3-3
Address
Copying ..............................................4-14, 5-10, 6-22
Modifying ............................................................. 6-21
New ......................................................4-12, 5-8, 6-19
Address Book Server .................................................. 4-30
Address Book Settings ......................................... 4-11, 5-6
Address Selection Screen ........................................... 6-14
Address Type
E-mail ...................................................4-12, 5-8, 6-19
FTP Server ............................................4-12, 5-8, 6-20
Group ..................................................4-14, 5-10, 6-20
Shared Folder .......................................4-13, 5-9, 6-19
Adjusting the Touch Panel ............................................ 8-9
Administrator Password .............................................. 4-26
Administrator Settings .................................................. 3-5
Administrator Password ......................................... 3-9
Backup / Restore Setting Information .................. 3-10
Display Language Setting .................................... 3-11
Logging In to the Administrator Settings ............... 3-8
Network Settings .................................................... 3-9
Roller Counter Reset ............................................ 3-10
ScanFront 220 Initialization ................................. 3-11
Select Login Type ................................................ 3-10
Touch Panel Adjustment ...................................... 3-11
Authentication Server ................................................. 4-28
Auto Logout ................................................................ 4-26
D
Delivery Options .........................................................6-29
Detailed Settings ...................................... 4-21, 5-18, 6-25
Device Authentication ........................................... 5-3, 6-4
Device Configuration ..................................................4-24
Device Operation .........................................................4-25
Display Off ..................................................................4-25
Disposal .........................................................................1-5
Document Holding Guide .............................................7-8
Documents .....................................................................2-2
Double Feed Error .........................................................2-9
E
Editing Users .................................................................4-9
Eject Tray ......................................................................2-4
Error Messages
ScanFront ................................................................8-5
Web Menu ...............................................................8-7
Exporting and Importing Address Books .......... 4-15, 5-11
Exporting and Importing Job Buttons ............... 4-23, 5-19
External Dimensions .....................................................9-4
F
B
Features .........................................................................1-6
Feed Roller ....................................................................7-6
Feed Selection Lever .....................................................2-5
Feed Tray .......................................................................2-4
File Formats .............................................. 4-19, 5-16, 6-27
Fingerprint Authentication .................................. 2-12, 6-7
Fingerprint Registration ..............................................6-10
Backup ........................................................................ 4-32
C
Card ............................................................................... 2-3
Cleaning
Fingerprint Sensor .................................................. 7-2
Rollers .................................................................... 7-3
9-5
Chapter 9 Appendices
Network Cable ...............................................................3-3
Network Environment .................................................1-10
Network Setting (Web Menu) .....................................4-25
Fingerprint Sensor ............................................... 1-8, 2-11
Flow Up Until Sending an Image File .......................... 6-2
H
P
Handling ....................................................................... 1-3
Home Screen ................................................................. 6-8
Paper Jam ......................................................................2-9
Placing a Card ...............................................................2-8
Placing Documents ........................................................2-7
Plain Paper .....................................................................2-2
Preparing the Scanner ....................................................2-4
PS/2 Keyboard ...............................................................2-6
PS/2 Mouse ...................................................................2-6
PS/2 Port ........................................................................2-6
I
Initializing ScanFront ................................................. 8-11
Installation Location .............................................. 1-2, 3-2
Interfaces ....................................................................... 3-2
Introduction ........................................................................i
J
Job Button Screen ......................................................... 6-8
Job Button Settings ...................................4-16, 5-12, 5-14
Address ................................................................. 4-17
Address Settings ................................................... 5-14
Delivery Options ......................................... 4-18, 5-15
Detailed Settings .......................................... 4-17, 5-14
E-mail Settings ............................................ 4-18, 5-15
Scan Settings ............................................... 4-17, 5-14
R
Registering New Job Buttons ............................ 4-17, 5-14
Registering New Users ..................................................4-7
Restore ............................................................... 3-10, 4-32
Restricting User Functions ............................................4-8
Restriction to Edit ...................................................4-9
Retard Roller .................................................................7-5
Roller Counter ...............................................................7-9
Roller Replacement Kit .................................................7-8
Routine Cleaning ...........................................................7-2
K
Key in Type Login ............................................... 4-26, 6-6
L
S
Language ..................................................................... 4-25
List Type Login ................................................... 4-26, 6-5
Loading Mark ............................................................... 2-8
Lock Lever ........................................................... 2-10, 7-3
Log Settings ................................................................ 4-35
Logging In to the Web Menu ................................. 4-5, 5-3
Login Options ............................................................. 4-26
Login Screen
Key in Type ............................................................ 6-4
List Type ................................................................. 6-4
Server Authentication ............................................. 6-4
Safety Instructions .........................................................1-2
Scan Settings ..................................................... 5-15, 6-24
Basic Condition Settings .......................................6-24
Detailed Settings ...................................................6-25
Scan Settings (Job Button) ..........................................4-18
Scan/Delivery Options ................................................6-23
Scanning ......................................................................6-16
Scanning Glass ..............................................................7-3
Security Settings ..........................................................6-28
Server Authentication ............................................ 5-3, 6-4
Server Settings .............................................................4-27
Setting Up ......................................................................3-5
Specifications ................................................................9-2
M
Mail Server ................................................................. 4-28
Moving the Scanner ...................................................... 1-3
T
N
Timezone .....................................................................4-25
Names and Functions of Parts ...................................... 1-8
9-6
Chapter 9 Appendices
Troubleshooting ............................................................ 8-2
Turning Off the Power ........................................... 3-4, 6-3
Turning On the Power ........................................... 3-4, 6-3
U
Update ......................................................................... 4-33
Update Files ................................................................ 4-33
Update the Version ..................................................... 4-33
USB Memory .............................................................. 6-15
USB Memory Screen .................................................. 6-15
USB Port ....................................................................... 2-5
User Administration ...................................................... 4-6
User Settings ................................................................. 5-4
User Settings Screen ..................................................... 6-9
Change Password ................................................... 6-9
Fingerprint Registration ......................................... 6-9
V
Version Information .................................................... 4-33
W
Web Menu
User Mode .............................................................. 5-2
Web Menu (Administrator Mode) ......................... 3-6, 4-3
Web Menu (User Mode) ............................................... 4-4
Web Menu Overview ............................................. 4-2, 5-2
9-7
CANON ELECTRONICS INC.
1248, SHIMOKAGEMORI, CHICHIBU-SHI, SAITAMA 369-1892, JAPAN
CANON U.S.A. INC.
ONE CANON PLAZA, LAKE SUCCESS, N.Y. 11042, U.S.A.
CANON CANADA INC.
6390 DIXIE ROAD, MISSISSAUGA, ONTARIO L5T 1P7, CANADA
CANON EUROPA N.V.
BOVENKERKERWEG 59-61, P.O.BOX 2262, 1180 EG AMSTELVEEN, THE NETHERLANDS
CANON LATIN AMERICA, INC.
703 WATERFORD WAY, SUITE 400 MIAMI, FLORIDA 33126, U.S.A.
CANON AUSTRALIA PTY. LTD.
1 THOMAS HOLT DRIVE, NORTH RYDE, SYDNEY. N.S.W, 2113. AUSTRALIA
CANON SINGAPORE PTE. LTD.
1 HARBOUR FRONT AVENUE #04-01, KEPPEL BAY TOWER, SINGAPORE 098632
CANON HONGKONG COMPANY LTD.
19TH FLOOR, THE METROPOLIS TOWER, 10 METROPOLIS DRIVE, HUNGHOM, KOWLOON, HONG KONG.
PUB. CE-IE-578-01
© CANON ELECTRONICS INC. 2007