Time Logger V1.1 User Manual - AVEA International Company Limited

Time logger V1.1 User Manual
Time Logger
V1.1
User Manual
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Time logger V1.1 User Manual
TABLE OF CONTENTS
1.
TIME LOGGER ................................................................................................................................................4
2.
SOFTWARE INSTALLATION .....................................................................................................................5
3.
SETTING UP THE TIME LOGGER SYSTEM ........................................................................................6
4.
5.
3.1
Set Password ....................................................................................................................................7
3.2
Login..................................................................................................................................................7
3.3
Setup - Group Definition...............................................................................................................8
3.4
Setup - Readers ................................................................................................................................9
3.5
Offline Reader Manager ...............................................................................................................10
CARD MANAGER .........................................................................................................................................11
4.1
Add Cards.......................................................................................................................................11
4.2
Edit Card Information..................................................................................................................12
4.3
Print Cards......................................................................................................................................13
4.4
Print Member List .........................................................................................................................15
DATABASE MANAGEMENT....................................................................................................................16
5.1
Backup Log Database...................................................................................................................16
5.2
Backup System Database .............................................................................................................16
5.3
Restore Log Database...................................................................................................................16
5.4
Restore System Database .............................................................................................................16
5.5
Export To EXCEL File ...............................................................................................................16
5.6
Export To Text File......................................................................................................................17
5.7
Erase Log Database ......................................................................................................................17
5.8
Erase Staff Records.......................................................................................................................17
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6.
5.9
Format Database ...........................................................................................................................17
5.10
Import Log Records .....................................................................................................................17
5.11
Import Staff Records ....................................................................................................................17
REPORTS – ATTENDANCE ......................................................................................................................18
6.1
7.
8.
First In / Last Out Attendance Report .....................................................................................18
REPORTS – PRINTOUTS ............................................................................................................................20
7.1
Daily Individual Report ................................................................................................................21
7.2
Time Logs Report .........................................................................................................................22
7.3
Total Hours Report.......................................................................................................................23
7.4
Total Hours Detail Report...........................................................................................................24
7.5
Who’s IN / OUT Report.............................................................................................................25
SPREADSHEET ..............................................................................................................................................26
8.1
First IN / Last OUT Spreadsheet ..............................................................................................26
8.2
IN / OUT Pairs Spreadsheet ......................................................................................................27
8.3
Time Logs Spreadsheet ................................................................................................................28
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1. TIME LOGGER
This software is designed exclusively for using with TL series standalone RFID proximity products from
AVEA International Company Limited. Authorization table of ID card users can be uploaded from the
Time Logger to the TL series’ readers.
While presenting an AVEA’s ID card to the reader connecting to the computer with Time Logger
(Windows), the system will

Stamp the date, time and card ID number into the computer database

Show up the associated picture with the specific ID on the computer screen
There are standard reports for attendance or you may export data to MSEXCEL or TEXT format for
further data processing like payroll, appraisal, etc.
The system can manage up to 8 TL series readers + 8 slave readers. System for more readers can be
ordered separately.
Minimum System Requirements:

Windows 98, Windows ME, Windows 2000, Windows XP

Pentium II 300MHz or faster

128 MB RAM or more

200 MB free hard drive space or more

CDROM drive
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2. SOFTWARE INSTALLATION
To install the Time logger software, please follow the steps:

Insert the Time logger CD into your computer’s CD-ROM drive.

The Installer will be started automatically. If the Installer doesn’t start automatically, you can
run the setup.exe program to install the software.

Just follow the installation instruction to finish the installation.
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3. SETTING UP THE TIME LOGGER
SYSTEM
The state of most windows of Time logger will be memorized. You may resize the windows according to
your specific needs.
To setup the system correctly, you need to connect the AVEA’s reader to the serial ports of the PC. It can
be standard RS232 serial port (i.e. COM1, COM2) or extended serial ports by USB to serial cables or
add-on cards. But the COM port must be 1 to 8.
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3.1 SET PASSWORD
The password is used to protect the system from illegal access to the system. Please set a password for the
system. If the password is forgotten, there is no way to recover it. And you need to reinstall the software
again meanwhile all data and setup will be overwritten. Please be sure to remember the password.
3.2 LOGIN
In order to setup the software and use the features of the software, you need to login. If password is set,
you need to enter the correct password to login successfully.
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3.3 SETUP - GROUP DEFINITION
Group is used to classify the members. So define the groups before entering the information for Card
Information. Each group may have different working hours for report generation.
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3.4 SETUP - READERS
Setup communication ports that are connected with AVEA’s readers. Instruct the Time logger to perform
the tasks after getting the card ID from the readers.
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3.5 OFFLINE READER MANAGER
Offline Reader Manager is specially for uploading the authorization table from Time Logger to the
readers. After uploading, the original authorization table in the readers will be replaced.
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4. CARD MANAGER
The card manager is a utility to help the user to create printed member cards for
the pictured identification.
4.1 ADD CARDS
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4.2 EDIT CARD INFORMATION
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4.3 PRINT CARDS
Design and print your own employee cards to use with the ID card.
Member Card will be printed according to the information from Print Member Card and the individual
Card Information.
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4.4 PRINT MEMBER LIST
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5. DATABASE MANAGEMENT
The log database (attendance records) and the system database (system setup and card information) can be
backup, restored and merged in your system. The attendance record database can also be exported to
EXCEL or text file for future use.
5.1 BACKUP LOG DATABASE
Backup all attendance records to your hard disk for future use.
5.2 BACKUP SYSTEM DATABASE
Backup all system information in Setup and ID card records in card information to your hard disk for
future use.
5.3 RESTORE LOG DATABASE
Restore all attendance records from backup file. The local log database will be replaced.
5.4 RESTORE SYSTEM DATABASE
Restore all system information from backup. The local system setup and card information will be
replaced.
5.5 EXPORT TO EXCEL FILE
It exports all data from the database to a MSEXCEL file for further use or payroll calculation.
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5.6 EXPORT TO TEXT FILE
Export all attendance records to a text file for data backup in chronological order.
5.7 ERASE LOG DATABASE
Erase all attendance /log records.
5.8 ERASE STAFF RECORDS
Erase all staff records in card information.
5.9 FORMAT DATABASE
Clean up the database. Erase all attendance records and card information.
5.10 IMPORT LOG RECORDS
It imports the attendance / log records from the backup file of “Log Database” and merges the log
database into the local database for reporting. For example, staffs can clock their time at different
locations for attendance control. The head office collects the log databases from branch offices, and then
imports / merges them into the head office’s database for reporting.
5.11 IMPORT STAFF RECORDS
It imports and merges the card information from the backup file of “System Database”. System settings
will not be imported in this mode.
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6. REPORTS – ATTENDANCE
The attendance report is generated based on the working hours defined by the user. The attendance
records are comparing to the working hours and calculate the late and early leave information.
6.1 FIRST IN / LAST OUT ATTENDANCE REPORT
This report would be great for those who use the readers for access control or time recording. It extracts
the first and last data (or first IN last OUT data) in a day to calculate the Late, Early Leave and Overtime
for selected employees according to the Standard Working Hours and Overtime policy for a specific
period of date range.
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7. REPORTS – PRINTOUTS
The reports are generated from the attendance records according to the user selected options.
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7.1 DAILY INDIVIDUAL REPORT
Report for individual employee status at a specific date.
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7.2 TIME LOGS REPORT
Report for all data sorted by name according to selected readers at a specific date range. Number of
records and clocked days for that employee will be reported.
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7.3 TOTAL HOURS REPORT
It is a detailed Total Working Hours Report for employees of selected readers according to First in Last
out basis for a specific date range. The first data will be used as the IN time and the last data will be used
as the OUT time for calculation.
** For IN / OUT readers’ report, IN and OUT records must be matched in pair.
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7.4 TOTAL HOURS DETAIL REPORT
Total Hours Detail Report calculates all the time difference between two consecutive records in a day for
employees.
** For IN / OUT readers’ report, IN and OUT records must be matched in pair.
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7.5 WHO’S IN / OUT REPORT
Report for finding out WHO is IN the office and WHO is NOT IN (OUT) the office at a specific date.
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8. SPREADSHEET
The attendance records can be processed according to the working hours and output to an EXCEL file to
further processing like payroll, appraisal, etc.
8.1 FIRST IN / LAST OUT SPREADSHEET
It extracts the first clocked data (First) and the last clocked data (Last) from selected readers.
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8.2 IN / OUT PAIRS SPREADSHEET
Data are grouped into pairs which must be clock IN and clock OUT data.
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8.3 TIME LOGS SPREADSHEET
It sorts out all the data by employees according to the selected readers for the selected date range.
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