Brother FAX-878 User`s guide

USER’S GUIDE
FAX-878
®
Verion 0
ARL/ASA/NZ
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-878
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the bottom of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
©2008 Brother Industries, Ltd.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product
are subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
Safety precautions
To use the fax machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine, make sure you
have unplugged the telephone
line cord first and then the
power cord from the electrical socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock. DO NOT
pull on the middle of the AC
power cord. Doing this might
cause an electrical shock.
After you have just used the fax
machine, some internal parts are
extremely HOT! Please be
careful.
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone socket in a wet location.
■ This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
■ If the machine becomes hot, releases smoke, or generates any
strong smells, immediately unplug the machine from the
electrical socket. Call your Brother dealer or Brother Customer
Service.
■ If metal objects, water or other liquids get inside the machine,
immediately unplug the machine from the electrical socket. Call
your Brother dealer or Brother Customer Service.
■ This product should be connected to an AC power source within
the range indicated on the rating label. DO NOT connect it to a
DC power source or inverter. If you are not sure, contact a
qualified electrician.
■ Always make sure the plug is fully inserted.
■ DO NOT use the machine if the power cord is frayed or
damaged, doing so may cause a fire.
ii
IMPORTANT SAFETY INSTRUCTION
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product (other than a cordless type)
during an electrical storm. There may be a remote risk of
electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
4. Use only the power cord provided with the fax machine.
SAVE THESE INSTRUCTIONS
Choosing a location
Place the fax machine on a flat, stable surface that is free of
vibration and shocks, such as a desk. Put the fax machine near a
telephone socket and a standard, grounded electrical socket.
Choose a location where the temperature remains between
10°C - 35°C.
Caution
■ Avoid placing the fax machine in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals,
or refrigerators.
■ Do not expose the fax machine to direct sunlight, excessive
heat, moisture, or dust.
■ Do not connect the fax machine to electrical sockets controlled
by wall switches or automatic timers.
■ Disruption of power can wipe out information in the fax
machine’s memory.
■ Do not connect the fax machine to electrical sockets on the
same circuit as large appliances or other equipment that might
disrupt the power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
iii
iv
Quick Reference Guide
Sending faxes
Automatic transmission
1
2
3
Insert the document face
down in the ADF (up to 10
pages).
Enter the fax number you
want to call.
Press Fax Start.
Receiving faxes
Select Receive Mode
1
Press Receive Mode to
select FAX ONLY,
FAX/TEL, TAD:ANSWER
MACH. or MANUAL.
If you select FAX/TEL,
make sure you set Ring
Delay and F/T Ring Time.
(See Setting the Ring
Delay on page 5-2 and
Setting the F/T Ring Time
(FAX/TEL mode only) on
page 5-2.)
Storing Speed-Dial numbers
1
2
3
4
5
6
7
Press Menu/Set, 6, 2.
Using the dial pad, enter a
two-digit Speed-Dial
location number (00-99),
and then press Menu/Set.
Enter a number (up to 20
digits), and then press
Menu/Set.
Enter a name (up to 15
characters) or leave it
blank, and then press
Menu/Set.
Press ▲ or ▼ to select the
type of number and press
Menu/Set.
Press ▲ or ▼ to select if
you set ANTI JUNK (Not
available in Australia and
New Zealand) to ON (or
OFF) and press
Menu/Set.
Press Stop/Exit.
Storing numbers
Storing One-Touch Dial
numbers
1
2
3
4
5
6
7
Press Menu/Set, 6, 1.
Press a One-Touch key
where you want to store a
number.
Enter a number (up to 20
digits), and then press
Menu/Set.
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
Press ▲ or ▼ to select the
type of number and press
Menu/Set.
Press ▲ or ▼ to select if
you set ANTI JUNK to ON
(or OFF) and press
Menu/Set. (Not available
in Australia and New
Zealand)
Press Stop/Exit.
v
Dialling operations
One-Touch Dialling
1
2
3
Insert the document face
down in the ADF.
Press the One-Touch key
of the number you want to
call.
Press Fax Start.
Speed-Dialling
1
Insert the document face
down in the ADF.
2 Press Search/Mute, then
press # and the two-digit
Speed-Dial number.
3 Press Fax Start.
Using Search
2
4
▲
3
Insert the document face
down in the ADF.
Press Search/Mute and
use the dial pad to enter
the first letter of the name
you are looking for.
Press
or
to search
the memory.
Press Fax Start, when the
LCD shows the name you
want to call.
▲
1
Making copies
Making a single copy
1
2
Insert the document face
down in the ADF.
Press Copy/Reports
twice.
Sorting multiple copies
1
2
3
4
5
vi
Insert the document face
down in the ADF.
Press Copy/Reports.
Enter the number of
copies you want (up to
99).
Press Menu/Set.
Press ▲ or ▼ to select
SORT, and then press
Copy/Reports.
Table of Contents
1
Introduction ...........................................................1-1
Using this Guide ............................................................. 1-1
Finding information .................................................... 1-1
Symbols used in this Guide ....................................... 1-1
Part names ................................................................ 1-2
FAX-878 control panel overview..................................... 1-3
Fax tones and handshake ......................................... 1-5
ECM (Error Correction Mode).................................... 1-5
Connections.................................................................... 1-6
Connecting an external telephone ............................. 1-6
Connecting an external telephone answering device
(TAD)....................................................................... 1-6
Multi-Line connections (PABX) .................................. 1-8
2
Paper ......................................................................2-1
About paper .................................................................... 2-1
Handling and using plain paper ................................. 2-1
How to load paper...................................................... 2-2
3
On-Screen Programming ......................................3-1
User-friendly programming ............................................. 3-1
Menu table ................................................................. 3-1
Navigation keys .............................................................. 3-2
4
Initial Setup ............................................................4-1
Getting started ................................................................ 4-1
Setting the Date and Time ......................................... 4-1
Setting the Station ID................................................. 4-2
Setting the Beeper Volume........................................ 4-4
Setting the Speaker Volume ...................................... 4-4
Setting the Ring Volume ............................................ 4-4
Setting PABX (Australia and New Zealand only)....... 4-5
Setting Tone or Pulse dialling mode
(Not available for New Zealand).............................. 4-5
5
Setup Receive ........................................................5-1
Basic receiving operations.............................................. 5-1
Choosing the Receive Mode...................................... 5-1
Setting the Ring Delay .............................................. 5-2
Setting the F/T Ring Time (FAX/TEL mode only) ...... 5-2
Fax Detect ................................................................. 5-3
Printing a reduced incoming fax (Auto Reduction) .... 5-4
Reception into memory.............................................. 5-4
Receiving a fax at the end of a conversation............. 5-4
Advanced receiving operations....................................... 5-5
Operation from extension telephones........................ 5-5
For FAX/TEL mode only ............................................ 5-5
Remote Call Transfer................................................. 5-5
vii
Changing the remote codes ...................................... 5-6
Printing a fax from the memory.................................. 5-7
Polling ........................................................................ 5-7
Sequential Polling ...................................................... 5-8
Telephone Services ........................................................ 5-9
Caller ID (Caller IDentification)
(Not available for some countries) .......................... 5-9
Advantages of Caller ID............................................. 5-9
How Does the Caller ID Work?................................ 5-10
Selecting a Caller ID from the Memory
for Call Reply......................................................... 5-11
Telephone Service for Australia
(Telstra® FaxStream® Duet®) ..................................... 5-13
Distinctive Ringing (Telstra® FaxStream® Duet®) .... 5-13
Telephone Service for New Zealand ............................ 5-15
FaxAbility ................................................................. 5-15
Telephone Service for Some Countries ........................ 5-17
Distinctive Ringing
(For Singapore and Hong Kong) ........................... 5-17
6
Setup Send.............................................................6-1
How to dial ...................................................................... 6-1
Manual dialling........................................................... 6-1
One-Touch dialling..................................................... 6-1
Speed-dialling ............................................................ 6-1
Search ....................................................................... 6-1
Fax Redial.................................................................. 6-2
How to fax....................................................................... 6-2
Automatic transmission.............................................. 6-2
Manual transmission.................................................. 6-3
Sending a fax at the end of a conversation ............... 6-3
Basic sending operations................................................ 6-3
Sending faxes using multiple settings........................ 6-3
Contrast ..................................................................... 6-4
Fax resolution ............................................................ 6-4
Multiple Resolution Transmission .............................. 6-5
Cancelling a fax in progress ...................................... 6-5
Cancelling a scheduled job........................................ 6-5
Advanced sending operations ........................................ 6-6
Composing the electronic Cover Page ...................... 6-6
Broadcasting.............................................................. 6-8
Overseas Mode ......................................................... 6-8
Call Reservation ........................................................ 6-9
Delayed Fax............................................................. 6-10
Setting up Polled Transmit (Standard)..................... 6-11
Setup for Polling Transmit with Secure Code .......... 6-11
Secure Polling.......................................................... 6-12
Memory Transmission ............................................. 6-12
Out of Memory message ......................................... 6-13
Interrupting Delayed Fax and Polled Transmit jobs. 6-13
TX Lock System....................................................... 6-13
viii
7
Quick-Dial numbers and dialling options............7-1
Storing numbers for easy dialling ................................... 7-1
Storing One-Touch Dial numbers/Storing Junk
Fax/Call numbers ................................................... 7-1
Storing Speed-Dial numbers/Storing Junk Fax/Call
numbers .................................................................. 7-2
Changing One-Touch and Speed-Dial numbers........ 7-3
Setting up Groups for Broadcasting........................... 7-4
Dialling options ............................................................... 7-5
Manual dialling........................................................... 7-5
On Hook dialling ........................................................ 7-5
One-Touch dialling..................................................... 7-5
Speed-Dialling ........................................................... 7-5
Search ....................................................................... 7-6
Pause......................................................................... 7-6
Mute........................................................................... 7-6
Redial (Telephone) .................................................... 7-6
Redial (Fax) ............................................................... 7-6
Tone or Pulse ............................................................ 7-7
8
Remote Fax Options..............................................8-1
Fax Forwarding............................................................... 8-1
Setting up Fax Forwarding......................................... 8-1
Setting Fax Storage ........................................................ 8-2
Turning off Remote Fax Options................................ 8-2
Setting your remote access code ................................... 8-2
Remote Retrieval ............................................................ 8-3
Using your remote access code ................................ 8-3
Remote commands.................................................... 8-4
Retrieving fax messages ........................................... 8-5
Changing your Fax Forwarding number .................... 8-5
9
Printing reports .....................................................9-1
FAX settings and activity ................................................ 9-1
Customizing the Transmission Verification Report .... 9-1
Setting the Journal Period ......................................... 9-1
Printing reports .......................................................... 9-2
How to print a report .................................................. 9-2
10
Making copies......................................................10-1
Using the fax machine as a copier................................ 10-1
Copy operations............................................................ 10-1
Making a single copy ............................................... 10-1
Copy options: Single or Multiple copies, Sort/Stack,
Reduce/Enlarge .................................................... 10-2
Legal limitations ............................................................ 10-3
11
Important information .........................................11-1
Important safety instructions for Australia..................... 11-1
Important Information for New Zealand ........................ 11-2
Important Safety Instructions .................................. 11-2
Important Information for Some Countries.................... 11-5
Important Safety Instructions ................................... 11-5
ix
Trademarks................................................................... 11-7
Shipment of the fax machine ........................................ 11-7
12
Troubleshooting and routine maintenance.......12-1
Troubleshooting ............................................................ 12-1
Error messages ....................................................... 12-1
Compatibility ............................................................ 12-4
Document Jam or Paper Jam .................................. 12-4
If you are having difficulty with the fax machine ...... 12-6
Routine maintenance.................................................... 12-8
Cleaning the print head............................................ 12-8
Cleaning the scanner............................................... 12-9
Changing the ribbon ................................................ 12-9
G
Glossary ................................................................G-1
S
Specifications ....................................................... S-1
General ........................................................................... S-1
Copy ............................................................................... S-1
Fax.................................................................................. S-2
I
Index ........................................................................I-1
A
Accessory List ...................................................... A-1
x
xi
1
Introduction
Using this Guide
Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by
reading this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific
feature or operation by checking the Index at the back of this
Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and
added some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the fax
machine control panel.
Italics
Italicized typeface emphasizes an important
point or refers you to a related topic.
Courier New Courier New typeface identifies the messages on
the LCD of the fax machine.
Warnings inform you what to do to avoid possible personal
injury.
Electrical Hazards alert you to possible electrical shock.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the fax machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are
not compatible with the fax machine.
1 - 1 Introduction
Part names
■ Front view
5 Document
Support
1 Power Cord
(Example for
Australia)
6 Paper Wire
Extension
2 Telephone
Line Cord
7 Paper Tray
3 Telephone Handset
8 Paper Guides
9 Control Panel
4 Handset Curled
Cord
10 Cover Open
Lever
No. Name
Description
1
Power Cord
Use to connect the fax machine to the
electrical socket.
2
Telephone Line Cord
Connect the fax machine to a telephone
wall socket.
3
Telephone Handset
Use when receiving or making voice
calls.
4
Handset Curled Cord
Use to connect the handset to the fax
machine.
5
Document Support
Supports the document in the ADF.
6
Paper Wire Extension
Supports the paper in the paper tray.
7
Paper Tray
Load paper here.
8
Paper Guides
Press and slide to fit the document width.
9
Control Panel
Use the keys and display to control the
fax machine.
10
Cover Open Lever
To open the top cover, lift this lever.
■ Back view
13 External
Telephone Line
Socket
11 AC Power
Connector
12 Telephone
Line Socket
No. Name
Description
11
AC Power Connector
Plug in the power cord here.
12
Telephone Line Socket
(LINE)
Plug in the telephone line here.
13
External Telephone Line
Socket (EXT.)
Plug in the telephone line of an external
telephone here.
Introduction
1-2
FAX-878 control panel overview
1
14
13
12
2
11
3
4
5
6
7
8
9
10
1 LCD (Liquid Crystal Display)
Displays messages on the screen to help you set up and use
your fax machine.
2 One-Touch Keys
These 6 keys give you instant access to 12 previously stored
Quick-Dial numbers.
3 Shift
To access One-Touch numbers 7 to 12, hold down Shift as you
press One-Touch key.
4 Dial Pad
Use these keys to dial telephone and fax numbers and as a
keyboard for entering information into the fax machine.
The # key lets you temporarily switch the dialling type during a
telephone call from "PULSE" to "TONE" (not available in New
Zealand).
5 Recall
Use this key to gain access to an outside line (for Australia and
New Zealand only) and/or to recall the operator or transfer a call
to another extension when it is connected to a PABX.
6 Search/Mute
Lets you look up numbers stored in the dialling memory, lets
you put calls on hold and lets you dial stored numbers by
pressing # and a two-digit number.
7 Stop/Exit
Stops a fax, cancels an operation or exits from the menu.
8 Copy/Reports
With document in the ADF: Makes a copy.
Without document in the ADF: Lets you access the Reports
menu.
9 Receive Mode
Use to select how your fax machine will handle incoming calls.
: Fax Start
Starts an operation, such as sending a fax.
1 - 3 Introduction
A Resolution
Adjusts the resolution when you send a fax or make a copy.
B Hook
Lets you dial telephone and fax numbers without lifting the
handset.
C Redial/Pause
Redials the last number you called. It also inserts a pause in
Quick-Dial numbers.
D Navigation Keys:
Menu/Set
The same key is used for menu and set operations.
Lets you access the menu to program and store your settings in
the fax machine.
or
Press to scroll forward or backward to see a menu selection.
—OR—
You can press these keys to adjust the beeper, ring or speaker
volume.
or
Press to scroll through the menus and options.
You can also use these keys to do a numerical search for stored
numbers.
Introduction
1-4
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press Fax Start and
they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen
for these quiet beeps each time you answer a phone on your fax
line, so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are
loud, chirping sounds. A receiving fax chirps for about 40 seconds
over the phone line, and the LCD shows RECEIVE.
If the fax machine is set to the FAX ONLY mode, it will answer every
call automatically with fax receiving tones. If the other person
hangs up, the fax machine will continue to send the “chirps” for
about 40 seconds, and the LCD continues to show RECEIVE. To
cancel the receiving, press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s
CNG tones and the receiving machines “chirps” overlap. This must
be for at least 2 to 4 seconds, so the fax machines can understand
how each is sending and receiving the fax. The handshake cannot
begin until the call is answered, and the CNG tones only last for
about 60 seconds after the number is dialled. So it is important for
the receiving machine to answer the call in as few rings as
possible.
When you have an external Telephone Answering Device
(TAD) on your fax line, your TAD will decide the number of
rings before the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See Connecting an external telephone
answering device (TAD) on page 1-6.)
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the fax machine.
The fax machine must have enough memory for this feature to
work.
1 - 5 Introduction
Connections
Connecting an external telephone
You can connect a separate telephone as shown in the diagram
below.
Before you connect the external telephone, remove the
protective film from the EXT. jack on the machine.
.
Extension
Telephone
External
Telephone
(Example for Australia)
Whenever this phone (or TAD) is in use, the LCD shows
EXT. TEL IN USE and, if the fax handset is lifted, an alarm
sounds.
To disconnect the call on the external phone and switch to the fax,
lift the handset and press Hook.
Connecting an external telephone answering device
(TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the fax
machine, the TAD answers all calls and the fax machine “listens”
for fax calling (CNG) tones. If it hears them, the fax machine takes
over the call and receives the fax. If it doesn’t hear CNG tones, the
fax machine lets the TAD continue playing your outgoing message
so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting
is two rings). The fax machine cannot hear CNG tones until the
TAD has answered the call, and with four rings there are only 8 to
10 seconds of CNG tones left for the fax “handshake”. Make sure
you carefully follow the instructions in this manual for recording
your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds four rings.
If you do not receive all your faxes, you must reset the setting
on your external TAD to four rings or less.
Introduction
1-6
Do not connect a TAD elsewhere on the same phone line.
Before you connect the external telephone answering
machine, remove the protective film from the EXT. jack on the
machine.
TAD
TAD
(Example for Australia)
Connections
The external TAD must be connected as shown above.
1
2
3
4
Set your external TAD to one or two rings. (The fax machine’s
Ring Delay setting does not apply.)
Record the outgoing message on your external TAD.
Set the TAD to answer calls.
Set the Receive Mode to
TAD:ANSWER MACH..
Recording outgoing message (OGM) on an external
TAD
Timing is important in recording this message. The message sets
up the ways to handle both manual and automatic fax reception.
1
2
Record 5 seconds of silence at the beginning of your
message. (This allows the fax machine time to listen for the
fax CNG tones of automatic transmissions before they stop.)
Limit your speaking to 20 seconds.
We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over
a resonant or loud voice. You may try omitting this pause, but
if the fax machine has trouble receiving, then you must
re-record the OGM to include it.
1 - 7 Introduction
Multi-Line connections (PABX)
Most offices use a central telephone system. While it is often
relatively simple to connect the fax machine to a key system or a
PABX (Private Automatic Branch Exchange), we suggest that you
contact the company that installed your telephone system and ask
them to connect the fax machine for you. We recommended all our
fax machines be connected to a discreet line. Although same fax
machines will work with a particular PABX, we cannot guarantee
that the unit will operate properly.
If the fax machine is to be connected to a multi-line system, ask
your installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
If you are installing the fax machine to work with a
PABX
1
2
It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
If all incoming calls will be answered by a switchboard
operator, it is recommended that the Receive Mode be set to
MANUAL. All incoming calls should initially be regarded as
telephone calls.
Introduction
1-8
2
Paper
About paper
Handling and using plain paper
Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
Paper specifications for the paper tray
Size:
Weight:
Thickness:
Capacity:
A4
64 to 90 g/m2
0.08 to 0.12 mm
up to 30 sheets
The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.
Do not use cardboard, newspaper, or fabric.
Do not use paper:
■ that is extremely shiny or highly textured
■ that was previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that is made with a short grain
■ that is curled, wrinkled, folded, ripped, stapled, paperclipped, pasted, or taped
2 - 1 Paper
How to load paper
To load paper
Before you add paper, remove all of the paper from the paper tray.
1
Fan the stack of paper well to avoid paper jams and
mis-feeds.
Tap the stack of paper so the edges are even.
2
Gently insert the paper.
The side to be printed on must be face down.
ediS
tnirP
Paper
When you use letter size paper, remove paper guides as shown in
the illustration.
paper guide
click
paper guide
click
Back side of the paper tray
1
2
Press the small click of the paper tray.
Press the paper guide to the direction of the arrow.
Paper
2-2
3
On-Screen Programming
User-friendly programming
The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly
programming helps you take full advantage of all the menu
selections the fax machine has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.
Menu table
You can probably program the fax machine without the User’s
Guide if you use the Menu table that begins on page 3-3. These
pages will help you understand the menu selections and options
that are found in the fax machine programs.
You can program the fax machine by pressing Menu/Set,
followed by the menu numbers.
For example to set RESOLUTION to FINE:
Press Menu/Set, 3, 4 and ▲ or ▼ to select FINE.
Press Menu/Set.
3 - 1 On-Screen Programming
Navigation keys
Access the menu
Go to the next menu level
Accept an option
Scroll through the current
menu level
Go back to the previous menu
level
Go forward to the next menu
level
Exit the menu
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD
SELECT ↑ ↓ & SET
scrolls.
Press 1 for Initial Setup
1.INITIAL SETUP
—OR—
Press 2 for Setup Receive menu
2.SETUP RECEIVE
—OR—
Press 3 for Setup Send menu
3.SETUP SEND
—OR—
Press 4 for Cancel Job menu
4.CANCEL JOB
—OR—
Press 5 for Interrupt menu
5.INTERRUPT
—OR—
Press 6 for Set Quick-Dial menu
6.SET QUICK-DIAL
—OR—
Press 7 for Setup Reports menu
7.REPORT SETTING
—OR—
Press 8 for Remote Fax Opt menu
8.REMOTE FAX OPT
—OR—
Press 0 for Miscellaneous menu
0.MISCELLANEOUS
You can scroll more quickly through each menu level by pressing
the arrow key (▲ or ▼) for the direction you want. Select an option
by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows the next menu level.
Press ▲ or ▼ to scroll to your next menu selection.
Press Menu/Set. When you finish setting an option, the LCD
shows ACCEPTED.
On-Screen Programming
3-2
Press the Menu numbers.
(ex. Press 1, 2 for Date/Time)
—OR—
to select
2.SETUP RECEIVE
1.INITIAL SETUP
Main
Menu
to select
Menu
Selections
Options
to accept
to
exit
Descriptions
Page
1. TONE/PULSE TONE
(not
PULSE
available in
New
Zealand)
Selects the dialling mode.
4-5
2. DATE/TIME —
Puts the date and time on
the LCD and in the
headings of faxes you
send.
4-1
3. STATION
ID
—
Program your name, fax
number to appear on
each page you fax.
4-2
4. BEEPER
OFF
LOW
HIGH
Adjust the volume level of
the beeps that sound
when you press a key, an
error occurs or a
document is sent or
received.
4-4
5. PBX
(Australia
and New
Zealand
only)
ON
OFF
Turn on if PABX (Private
Automatic Branch
Exchange) is connected
to your machine.
4-5
1. RING
DELAY
02-10
(example for
Australia)
Sets the number of rings
before your fax machine
answers in FAX/TEL,
FAX ONLY.
5-2
2. F/T RING
TIME
20-55(20)
(for New
Zealand)
20-70(20)
Sets the time for
“FAX/TEL pseudo-ring”
in FAX/TEL (F/T) Mode.
5-2
3. FAX
DETECT
ON
SEMI
OFF
Receive fax messages
without pressing the
Fax Start key.
5-3
The factory setting (option) is shown in bold.
3 - 3 On-Screen Programming
Press the Menu numbers.
(ex. Press 1, 2 for Date/Time)
—OR—
to select
Main
Menu
Menu
Selections
2.SETUP RECEIVE
(Continued)
Options
to accept
to
exit
Descriptions
Page
You can answer calls at
an external or extension
phone and use codes to
turn the fax machine on
or off. You can also
transfer a voice call from
your cordless phone to
your fax machine. You
can personalize these
codes.
5-5
5. AUTO
ON
REDUCTION OFF
Reduces size of incoming
faxes.
5-4
6. MEM.
RECEIVE
ON
OFF
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
5-4
7. POLLING
RX
STANDARD
SECURE
TIMER
Sets up your fax machine
to poll another fax
machine.
5-7
1. COVERPG
SETUP
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Automatically sends a
programmable cover
page or prints a sample
coverpage.
6-6
2. COVERPAGE —
NOTE
Program a customized
message for fax cover
page.
6-6
3. CONTRAST
Change the lightness or
darkness of a fax you are
sending.
6-4
Allows you to change
resolutions page by
page.
6-4
4. REMOTE
CODE
3.SETUP SEND
to select
ON
( 51, #51,
81)
( 91, #91,
81 for New
Zealand)
OFF
AUTO
LIGHT
DARK
4. RESOLUTION STANDARD
FINE
S.FINE
PHOTO
5. OVERSEAS
MODE
ON
OFF
If you are having difficulty
sending faxes overseas,
set this to on.
6-8
6. CALL
RESERVE
ON
You can send a fax, then
OFF
speak or print a sample
PRINT SAMPLE call back message.
6-9
The factory setting (option) is shown in bold.
On-Screen Programming
3-4
Press the Menu numbers.
(ex. Press 1, 2 for Date/Time)
—OR—
to select
Main
Menu
Menu
Selections
6.SET QUICK-DIAL 5.INTERRUPT 4.CANCEL JOB
3.SETUP SEND
(Continued)
7. DELAYED
FAX
7.REPORT SETTING
to select
Options
—
8. POLLED TX STANDARD
SECURE
to accept
to
exit
Descriptions
Page
Set the time of day in 24
hour format that the
delayed faxes will be
sent.
6-10
Set up your fax machine
with a document to be
retrieved by another fax
machine.
6-11
9. MEMORY TX NEXT FAX ONLY You can send faxes from
ON
memory.
OFF
6-12
—
—
Cancel a delayed fax or
polling job.
6-5
—
—
Send a fax now, even if
you have your fax
machine set to send a fax
later, or if you have it set
for Polling.
6-13
1. ONE-TOUCH —
DIAL
Stores One-Touch Dial
numbers, so you can dial
by pressing one key.
7-1
2. SPEED-DIAL —
Stores Speed-Dial
numbers, so you can dial
by pressing a few keys.
7-2
3. SETUP
GROUPS
—
Sets up a Group number
for broadcasting.
7-4
1. XMIT
REPORT
ON
OFF
Initial setup for
Transmission Verification
EVERY 30 FAXES Report and Fax Journal
EVERY 6 HOURS period.
EVERY 12 HOURS
EVERY 24 HOURS
EVERY 2 DAYS
EVERY 7 DAYS
OFF
9-1
2. JOURNAL
PERIOD
The factory setting (option) is shown in bold.
3 - 5 On-Screen Programming
9-1
Press the Menu numbers.
(ex. Press 1, 2 for Date/Time)
—OR—
to select
8.REMOTE FAX OPT
Main
Menu
to select
Menu
Selections
Options
Descriptions
to
exit
Page
1. FORWARD/
STORE
OFF
Sets the fax machine to
FAX FORWARD forward fax messages or
FAX STORAGE to store incoming faxes in
the memory so you can
retrieve them while you
are away from your fax
machine.
8-2
2. REMOTE
ACCESS
---
You must set your own
code for Remote
Retrieval.
8-3
3. PRINT
DOCUMENT
—
Print incoming faxes
stored in the memory.
5-7
1. TX LOCK
—
Prohibits most functions
except receiving faxes.
6-13
If interference on your
phone line interrupts your
faxes, try the ‘BASIC’
setting.
12-4
2. COMPATIBILITY NORMAL
BASIC
0.MISCELLANEOUS
to accept
3. CALLER ID DISPLAY ID View and dial back, or
PRINT REPORT print a list of the last 30
Caller IDs stored in
memory.
5-9
4. DISTINCTIVE ON
OFF
The telephone
company's Distinctive
Ring allows you to have a
voice number and fax
number on the one phone
line.
5-14
ON
OFF
If you have FaxAbility
from Telecom, you can
use this function to store
the ringing pattern of your
fax number. And if you
set it to ON, you should
use the registered
number as a fax number
only.
5-15
4. FAXABILITY
(New
Zealand
only)
The factory setting (option) is shown in bold.
On-Screen Programming
3-6
4
Initial Setup
Getting started
Setting the Date and Time
When the fax machine is not in use, it will display the date and time.
If you set up the Station ID, the date and time displayed by your fax
machine will be printed on every fax you send. If there is a power
failure, you may have to reset the date and time.
1
2
3
4
5
6
Press Menu/Set, 1, 2.
2.DATE/TIME
Enter the last two digits of the
year.
Press Menu/Set.
Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
Enter two digits for the day.
Press Menu/Set.
(For example, enter 06.)
Enter the time in 24-Hour format.
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
Press Stop/Exit.
The LCD now shows the date and time whenever the fax
machine is in Standby mode.
4 - 1 Initial Setup
Setting the Station ID
You should store your name or company name and fax number so
they print on all fax pages that you send. The telephone number
will appear only on cover pages and call back messages.
It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:
■ The “+” (plus) character (by pressing
key)
(See Entering text on page 4-3.)
■ Your Country Code
(e.g. "61" for Australia, "64" for New Zealand)
■ Your local area code minus any leading “0”
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
1
2
3
4
5
Press Menu/Set, 1, 3.
3.STATION ID
Enter your fax number (up to
20 digits).
Press Menu/Set.
You must enter a fax number to continue (up to 20 digits).
If you do not enter a fax number, you cannot enter any more
information.
You can not enter a hyphen.
Enter your telephone number (up to 20 digits).
Press Menu/Set.
Use the dial pad to enter your name (up to 20 characters).
Press Menu/Set.
(See Entering text on page 4-3.)
Press Stop/Exit.
The LCD will show the date and time.
If the Station ID has already been programed, the Station ID
will ask you to press 1 to make a change or 2 to exit without
changing the setting.
Initial Setup
4-2
Entering text
When you are setting certain menu selections, such as the Station
ID, you may need to type text into the fax machine. Most number
keys have three or four letters printed on them. The keys for 0, #
and
do not have printed letters because they are used for
special characters.
By pressing the appropriate dial pad key repeatedly, you can
access the character you want.
Press
Key
one
time
two
times
three
times
four
times
five
times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Inserting spaces
▲
To enter a space in the fax number, press
once between
numbers. To enter a space in the name, press
twice between
characters.
▲
▲
Making corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor under the incorrect character. Then press
Stop/Exit. All the letters above and to the right of the cursor will be
deleted. Re-enter the correct characters. You can also back up and
type over incorrect letters.
Repeating letters
▲
If you need to enter a character that is on the same key as the
previous character, press
to move the cursor to the right before
you press the key again.
▲
Special characters and symbols
▲
Press , # or 0, and then press
or
to move the cursor under
the special character or symbol you want. Then press Menu/Set to
select it.
Press
for
(space) ! " # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÄËÖÜÀÇÈÉ0
4 - 3 Initial Setup
+,-./
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
LOW. When the beeper is on, the fax machine will beep when you
press a key, make a mistake or after you send or receive a fax.
1
2
3
Press Menu/Set, 1, 4.
4.BEEPER
(LOW, HIGH or OFF)
Press ▲ or ▼ to select your option.
Press Menu/Set.
Press Stop/Exit.
Setting the Speaker Volume
You can adjust the speaker volume.
3
▲
Press Hook.
Press
or
to adjust the volume level.
The LCD shows the setting you are choosing. Each key press
changes the volume to the next setting. The new setting will
remain until you change it again.
Press Hook.
▲
1
2
Setting the Ring Volume
▲
▲
You can turn the ring off or you can select a ring volume level when
your machine is idle (not being used).
Press
or
to adjust the volume level. Every time you
press these keys, the fax machine will ring so you can hear the
active setting as the LCD shows it. The volume changes with each
key press. The new setting will stay until you change it again.
Initial Setup
4-4
Setting PABX (Australia and New Zealand only)
If your machine is connected to a PABX system, set PBX:ON. If not,
set OFF.
1
2
3
Press Menu/Set, 1, 5. The
screen displays
Press ▲ or ▼ to select ON, (or
OFF).
Press Menu/Set.
Press Stop/Exit.
PBX:OFF
SELECT ↑ ↓ & SET
PABX and TRANSFER
The fax machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). It is not guaranteed that the unit will operate properly
under all circumstances with a PBX. Any cases of difficulty should
be reported first to the company that handles your PBX. If all
incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All
incoming calls should initially be regarded as telephone calls. The
fax machine’s recall feature supports timed break recall only
(TBR). TBR will work with most PABX systems allowing you to gain
access to an outside line (for Australia and New Zealand only), or
transfer calls to another extension. The feature works when the
Recall key is pressed.
You can program an Recall keypress as part of a number
stored in a One-Touch or Speed-Dial location. When
programming the One-Touch or Speed-Dial number
(Menu/Set, 6, 1 or 6, 2) press Recall first (the screen displays
“!”), then enter the telephone number. If you do this, you do
not need to press Recall each time before you dial using a
One-Touch or Speed-Dial location. (See One-Touch dialling
on page 6-1 and Speed-dialling on page 6-1.)
However, if PABX is set to OFF, you can’t use the One-Touch
or Speed-Dial number that an Recall keypress is
programmed into.
Setting Tone or Pulse dialling mode
(Not available for New Zealand)
Your fax machine comes set for Tone dialling service
(multi-frequency). If you have Pulse dialling service (rotary), you
need to change the dialling mode.
1
2
3
Press Menu/Set, 1, 1.
Press ▲ or ▼ to select PULSE
(or TONE).
Press Menu/Set.
Press Stop/Exit.
4 - 5 Initial Setup
1.TONE/PULSE
5
Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for the fax machine. You
can choose the mode that best suits your needs.
LCD
How it works
When to use it
FAX ONLY
(automatic
receive)
The fax machine
automatically
answers every call
as a fax.
For dedicated fax lines.
FAX/TEL*
(fax and
telephone)
The fax machine
controls the line and
automatically
answers every call.
If the call is a fax it
will receive the fax.
If the call is not a fax
it will ring
(pseudo/double
ring) for you to pick
up the call.
Use this mode if you expect to
receive lots of fax messages and few
telephone calls. You cannot have an
answering machine on the same
line, even if it is on a separate wall
socket/phone socket on the same
line.
TAD:ANSWER MACH.
(with an
external
answering
machine)
The external
answering machine
(TAD) automatically
answers every call.
Voice messages
are stored on the
external TAD. Fax
messages are
printed.
Use this mode if you have connected
an external answering machine to
your machine.
The TAD setting works only with an
external answering machine. Ring
Delay and F/T Ring Time do not
work in this setting.
MANUAL
(manual
receive)
You control the
phone line and
must answer every
call yourself.
Use this mode if you do not receive
many fax messages.
If you answer and hear fax tones,
wait until the fax machine takes over
the call, then hang up. (See Fax
Detect on page 5-3.)
* In FAX/TEL mode you must set the RING DELAY and
F/T RING TIME. If you have extension phones on the line, keep
the RING DELAY set to 4 rings.
Setup Receive
5-1
Current Receive Mode
MNL: MANUAL
FAX: FAX ONLY
F/T: FAX/TEL
TAD:ANSWER MACH.
To select or change your Receive Mode
1
Press Receive Mode.
The LCD shows your current selection.
The options are:
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
2
Continue to press Receive Mode until your new selection
appears. After 2 seconds, the screen returns to the date and
time display, along with your new Receive Mode setting.
If you are changing the Receive Mode while in another
operation, the screen returns to the current operation display.
Setting the Ring Delay
The Ring Delay sets the number of times the fax machine rings
before it answers in FAX ONLY and FAX/TEL.
1
2
3
Press Menu/Set, 2, 1.
Press ▲ or ▼ to select how many times the line rings before
the machine answers, and press Menu/Set.
Press Stop/Exit.
Setting the F/T Ring Time (FAX/TEL mode only)
If you set the Receive Mode to FAX/TEL, you’ll need to decide how
long the fax machine will signal you with its special
pseudo/double-ring when you have a voice call. (If it’s a fax call, the
fax machine prints the fax.) This pseudo double ringing happens
after the initial ringing from the phone company. Only the fax
machine rings and no other phones on the same line will ring with
the special pseudo/double-ring. However, you can still answer the
call on any extension phone (in a separate phone socket) on the
same line as the fax machine. (See Operation from extension
telephones on page 5-5.)
1
2
Press Menu/Set, 2, 2.
2.F/T RING TIME
Press ▲ or ▼ to select how
long the fax machine will ring to alert you that you have a voice
call (20, 30, 40 or 70 seconds) (20, 30, 40 or 55 for New
Zealand).
Press Menu/Set.
5 - 2 Setup Receive
3
Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing,
the fax machine will continue to ring for the set time.
Fax Detect
When you use this feature, you don’t have to press Fax Start or the
Fax Receive Code
5 1 ( 9 1 for New Zealand) when you
answer a fax call and hear calling beeps. Just hold the handset and
wait a few seconds. Selecting ON allows the fax machine to receive
fax calls automatically, even if you lift the machine’s handset or the
handset of an extension or external phone. When you see
RECEIVE on the LCD or when you hear “chirps” through the
handset of an extension phone connected to another wall
socket/phone socket, just replace the handset and the fax machine
will do the rest. SEMI lets the fax machine receive the fax only if
you’ve answered it at the fax machine.
■ If you have set this feature to FAX DETECT:ON, but your
machine does not automatically connect a fax call when
you lift an external or extension phone handset, press the
Fax Receive Code
5 1 ( 9 1 for New Zealand). At the
machine lift the handset and then press Fax Start.
■ If you send faxes from a computer on the same phone line
and the machine intercepts them, set this feature to
FAX DETECT:OFF. (We do not recommend having a PC
plus fax on the same line.)
■ Selecting FAX DETECT:OFF means you’ll have to activate
the machine yourself by pressing Fax Start.
—OR—
Press
5 1 ( 9 1 for New Zealand) on the external or
extension phone if you are not at your machine.
1
2
3
Press Menu/Set, 2, 3.
Use ▲ or ▼ to select ON, SEMI
or OFF.
Press Menu/Set.
Press Stop/Exit.
3.FAX DETECT
Setup Receive
5-3
Printing a reduced incoming fax (Auto Reduction)
If you choose ON, the fax machine automatically reduces an
incoming fax to fit on one page of A4 size paper, regardless of the
paper size of the document.
1
2
3
Press Menu/Set, 2, 5.
Use ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
Press Stop/Exit.
5.AUTO REDUCTION
■ If you receive faxes that are split on two pages, turn on this
setting. If the document is too long, however, the fax
machine may print it on two pages.
■ When Auto Reduction is turned on and an incoming
document is smaller than your paper, no reduction will take
place, and you will get the same size as the sender’s
document.
Reception into memory
As soon as the paper tray becomes empty during fax reception, the
screen will display CHECK PAPER; please put some paper in the
paper tray. (See How to load paper on page 2-2.)
If the Memory Receive is set to ON at this time…
If sufficient memory is available, the current fax reception will
continue. Subsequent incoming faxes will also be stored into
memory until the memory becomes full, following which no further
incoming fax calls will be answered automatically. To print all the
faxes stored in memory, insert paper into the paper tray.
If the Memory Receive is set to OFF at this time…
If sufficient memory is available, the current fax reception will
continue and remaining pages will be stored in memory, subject to
available memory. Subsequent incoming faxes will not be
answered automatically until fresh paper is put in the paper tray.
1
2
3
Press Menu/Set, 2, 6.
Use ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
Press Stop/Exit.
6.MEM.RECEIVE
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you
information before you both hang up.
1
2
3
Ask the other party to place the document in their machine
and to press Start. Tell the other party to wait until the fax
machine sends receiving tones (chirps) before hanging up.
When you hear the other machine’s CNG tones (beeps),
press Fax Start.
The LCD shows:
RECEIVE
Replace the handset.
5 - 4 Setup Receive
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone into the correct socket on the machine, you can make
the fax machine take the call by using the Fax Receive Code.
When you press the Fax Receive Code
5 1 ( 9 1 for New
Zealand), the fax machine starts to receive a fax. (See Fax Detect
on page 5-3.)
If the fax machine answers a voice call and pseudo/double-rings
for you to take over, use the Telephone Answer Code # 5 1 (# 9 1
for New Zealand) to take the call at an extension phone.
(See Setting the F/T Ring Time (FAX/TEL mode only) on page
5-2.)
If you answer a call and no one is on the line, you should assume
that you’re receiving a manual fax.
■ At an extension phone (on a separate telephone wall socket),
press
5 1 ( 9 1 for New Zealand), wait for fax-receiving
tones (chirps), and then hang up.
■ At an external phone (connected to the correct socket on the
machine), press
5 1 ( 9 1 for New Zealand) and wait for
the phone to be disconnected before you hang up (the LCD
shows RECEIVE).
Your caller will have to press the Start key to send the fax.
For FAX/TEL mode only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring
Time (pseudo/double-ringing) to alert you to pick up a voice call.
If you’re at an extension or external phone, you’ll need to lift the
handset during the F/T Ring Time and then press # 5 1 (# 9 1 for
New Zealand) between the double rings. If no one is on the line, or
if someone wants to send you a fax, send the call back to the fax
machine by pressing
5 1 ( 9 1 for New Zealand).
Remote Call Transfer
In order to use this feature, you should first set REMOTE CODE to
ON. (See Changing the remote codes on page 5-6.)
You can use the Remote Call Transfer feature to transfer a voice
call received on a remote cordless phone externally connected to
the fax machine. (See Connecting an external telephone on page
1-6.) You can transfer an incoming voice call to your fax machine,
but you cannot transfer a call from your fax machine to your
cordless phone.
Setup Receive
5-5
To transfer a telephone call to the fax machine
When you pick up the voice call at the remote cordless phone and
would like to transfer it to the fax machine,
1
2
3
Press DECT Activation Voice Code
8 1 at remote cordless
phone.
The fax machine rings (pseudo-ring same as current F/T ring)
and the display shows “PICK UP PHONE”.
Pick up the handset and press Hook.
Don’t hang up the call from the cordless phone until the voice
call has been transferred to the fax machine. You will know
when this is because you will no longer be able to hear or talk
to the caller via the cordless phone. If you do not wait until this
point before hanging up from the cordless phone, the call will
be lost.
If nobody answers at the fax machine, pseudo-ringing stops after
30 seconds. In that case, it may still be possible to speak with the
caller from the cordless phone. Speech between the fax machine
and the cordless phone (as with an intercom system) is not
possible.
Changing the remote codes
Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is
5 1 ( 9 1 for New Zealand). The
preset Telephone Answer Code is # 5 1 (# 9 1 for New Zealand).
The preset Activation Voice Code
8 1.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code,
Telephone Answer Code, or Activation Voice Code to other
three-digit codes using numbers 0-9,
or #.
1
2
3
4
5
6
Press Menu/Set, 2, 4.
4.REMOTE CODE
Press ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
Enter the new Fax Receive Code.
Press Menu/Set.
Enter the new Telephone Answer Code.
Press Menu/Set.
Enter the new Activation Voice Code.
Press Menu/Set.
Press Stop/Exit.
5 - 6 Setup Receive
Printing a fax from the memory
If you have selected FAX Forwarding or Fax Storage (Menu/Set,
8, 1) you can still print a fax from the memory when you are at the
fax machine. (See Setting Fax Storage on page 8-2.)
1
2
3
Press Menu/Set, 8, 3.
3.PRINT DOCUMENT
Press Fax Start.
After printing has finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use the fax machine to ‘poll’ other machines, or you can
have someone poll the fax machine.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls the fax machine to
receive a fax, they pay for the call. If you poll someone’s fax
machine to receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure
code.
Setting up Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a
fax from it.
1
2
3
Press Menu/Set, 2, 7.
7.POLLING RX
Press ▲ or ▼ to select
STANDARD.
Press Menu/Set.
Enter the fax number you are polling.
Press Fax Start.
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the
other party.
1
2
3
4
5
6
Press Menu/Set, 2, 7.
Press ▲ or ▼ to select SECURE.
Press Menu/Set.
Enter a four-digit secure code.
This is the same as the security code of the fax machine you
are polling.
Press Menu/Set.
Enter the fax number you are polling.
Press Fax Start.
Setup Receive
5-7
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1
2
3
4
5
6
7
Press Menu/Set, 2, 7.
Press ▲ or ▼ to select TIMER.
Press Menu/Set.
The screen prompts you to enter the time you want to begin
polling.
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press Menu/Set.
Enter the fax number you are polling.
Press Fax Start.
The machine makes the polling call at the time you entered.
■ If the other fax machine that you are calling has not been
set-up for Polling, you will receive message
CONNECTION FAIL.
■ You can set up only one Delayed Polling.
Sequential Polling
The machine can request documents from several fax units in a
single operation. You just specify several destinations in Step 4.
Afterwards, a Sequential Polling Report will be printed.
1
2
3
4
5
6
Press Menu/Set, 2, 7.
7.POLLING RX
Press ▲ or ▼ to choose
POLLING:STANDARD
STANDARD, SECURE or
TIMER.
Press Menu/Set when the screen displays the setting you
want.
If you selected STANDARD, go to Step 4.
■ If you selected SECURE, enter a four-digit number and
press Menu/Set, and then go to Step 4.
■ If you did not enter the correct secure code, you will
receive the following message DISCONNECTED.
■ If you selected TIMER, enter the time (in 24-hour format)
you want to begin polling and press Menu/Set, and then
go to Step 4.
Specify the destination fax machines, which you wish to poll
by using One-Touch, Speed-Dial, Search or a Group. For
example, for One-Touch 3 and Speed-Dial location 09, press
One-Touch Dial key 3, Search/Mute, # and 09. (See How to
dial on page 6-1.)
Press Fax Start.
The machine polls each number or group number in turn for a
document.
5 - 8 Setup Receive
Telephone Services
Your fax machine supports the Caller ID telephone services
offered by some telephone companies.
Caller ID (Caller IDentification)
(Not available for some countries)
Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a
fast way to screen your calls. You can respond quickly to calls you
missed, because Caller IDs are received and stored in your
machine’s memory. In addition to the standard Caller ID features,
you can select a Caller ID and have your machine dial the number
for you.
■ You will need to speak to your telephone company if you
want to apply for the Caller ID Service.
■ To PABX Users:
Calling line identification signals are not generally
delivered to your Brother fax machine if it is connected
behind a private automatic branch exchange (PABX)
system or other call routing device.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls.
At Home
Residential customers can protect themselves from unwanted
calls by seeing the callers name or number before they answer.
Setup Receive
5-9
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your
Telephone Rings
As your telephone rings, the screen displays the caller’s phone
number. If the caller’s name is stored in your machine as a
Speed-Dial, or One-Touch dial, the caller’s name will be displayed.
Once you pick up the handset, the caller’s ID disappears.
■ If # UNAVAILABLE appears on the display, it means that
the call came from outside your caller ID service area or
from a public phone.
■ If # WITHHELD appears on the display, it means the caller
intentionally blocked the transmission of his/her ID.
■ If no caller ID was transmitted to your fax machine,
PICK UP PHONE will remain on the display.
The Caller ID is Stored in Your Machine’s Memory
The machine can store a maximum of the last 30 incoming caller
IDs in the memory, along with the time and date of reception. The
31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be used for the
following.
■ Selecting a Caller ID from the Memory for Call Reply.
You can scroll through the Caller IDs on the display and select
one for your machine to dial. (See Selecting a Caller ID from the
Memory for Call Reply on page 5-11.)
■ Printing the Caller ID List.
You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number
(Caller ID), and type of call (Comment).
Please set up the number of rings to more than 02 in the Ring
Delay (See Setting the Ring Delay on page 5-2) before you
use the Caller ID. If you set up the number of rings to 01, you
cannot receive the Caller ID.
5 - 10 Setup Receive
Selecting a Caller ID from the Memory for Call Reply
You can display the caller IDs currently stored in the memory and
select the number of the caller you want your machine to dial. Call
Reply is a convenient feature whereby your Brother fax can dial
back a voice/fax call “on-hook” to the opposite party associated
with a Caller ID number which has been captured into memory.
This saves you from having to copy and dial back to that number
manually.
1
2
Press Menu/Set, 0, 3.
Press ▲ or ▼ to select
DISPLAY ID
DISPLAY ID, and press
Menu/Set.
The caller ID of the last call will appear on the display. If no ID
is stored, the beeper will sound and NO CALLER ID will
appear on the display.
3 Press ▲ or ▼ to scroll through the Caller IDs in the memory,
and press Menu/Set to automatically dial the Caller ID
number. Wait until the screen prompts you to press the
Fax Start key.
4 Press Fax Start.
DIALLING
5 If you wish to send a fax, insert
TELEPHONE
a document into the ADF.
Then press Fax Start.
To cancel the Call Reply (for example, when you selected the
Wrong Caller ID), simply press Stop/Exit and begin again; the
Caller ID will not be lost.
Setup Receive
5 - 11
To Activate Certain Network Services When Using Call
Reply
You may wish (in order to activate certain network services),
to insert a special prefix to be dialled in front of the Caller ID
number when using the Call Reply feature.
For example, - Your outgoing Caller ID withheld
The required prefix, typically three to six digits (including # and
symbols) in length, may be inserted after displaying the desired
Caller ID in step 3 on the previous page. (You can enter the prefix
up to 20 digits on the machine.) The complete number string
including the prefix will then be dialled by pressing Fax Start.
Select the desired Caller ID, wait 2
25)09/11 15:25
seconds until you see the date and
DIAL:PRESS START
time the Caller ID was received.
Enter the prefix by using number
keys up to 20 digits.
■ The display will be cleared when you press any of the number
keys.
■ To cancel the prefix (such as when you entered the wrong
number), simply press Stop/Exit.
■ The display will return to the desired Caller ID you selected.
■ If you press Stop/Exit again, the machine will return to the
current date and time display. You are no longer in the call reply
mode.
■ Any problems or queries in using network services should be
raised in the first instance with your phone company.
■ With Call Reply, automatic redial does not function in cases
where the called party is busy or doesn’t answer.
Printing Caller ID List
1
2
3
Press Menu/Set, 0, 3.
Press ▲ or ▼ to select PRINT REPORT, and press Menu/Set.
Press Stop/Exit.
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your
new fax on, there is a strong possibility that Voice Mail and the fax
will conflict with each other while receiving incoming calls.
However, the Distinctive Ring feature allows you to use more
than one number on your line, so both Voice Mail and the fax
can work together without any problems. If each one has a
separate phone number, neither will interfere with the other's
operations.
If you decide to get the Distinctive Ring service from the telephone
company, you will need to follow the directions below to 'register'
the new Distinctive Ring pattern they give you. This is so your fax
can recognize its incoming calls.
5 - 12 Setup Receive
Telephone Service for Australia
(Telstra® FaxStream® Duet®)
Distinctive Ringing (Telstra® FaxStream® Duet®)
Telstra® FaxStream® Duet® is an enhanced Public Switched
Telephone Service (PSTS) offered by Telstra® that allows you to
have an additional number on one phone line, with its own
distinctive ring pattern. Telstra® FaxStream® Duet® is a call
handling feature that helps users distinguish voice and facsimile
calls. With FaxStream® Duet®, incoming calls to a fax number are
announced by a different, distinctive ring signal. Only one call can
be answered (or made) at any one time and while this call is in
progress, incoming calls to either number will be presented with a
busy tone.
Your machine has a Distinctive Ringing function, allowing you to
dedicate one phone number just for receiving faxes.
After you have set the Distinctive Ring feature to On, the
receive mode is set to Manual automatically. Your Distinctive
Ring Number does not allow Voice calls-only Faxes. You can
not change the receive mode from Manual mode while the
Distinctive Ring is set to on.
What is the Advantage of using Telstra® FaxStream®
Duet® Function?
Using Telstra® FaxStream® Duet® is the most efficient way to
receive both fax and telephone calls on the same line. When the
voice call comes in, all phones (extension and external) and the fax
machine will ring to alert you to pick it up. If a fax call comes in, the
fax machine will answer automatically without ringing, whereas the
extension and external phones will ring with a distinctive ring
pattern. It is also a more efficient way of operating a Fax machine
with an extension phone as you do not have to use the remote
activation codes. It gives you two independent numbers without the
higher cost of a second line.
Setup Receive
5 - 13
How does Telstra® FaxStream® Duet® Work?
Incoming calls to the voice number, will have the standard ring
pattern of long, long tone, followed by a pause, repeated, while the
new fax number will have a different ring pattern of three short
bursts of ring, repeated at regular intervals.
When FaxStream® Duet® is ON and you receive a voice call all
extension and external phones will ring with a standard ring
pattern. The fax machine will ring on the third ring with a standard
ring pattern. All external and the extension phones will continue to
ring, until you or a telephone answering device can answer the
voice number.
When FaxStream® Duet® is ON and you receive a fax call on the
Duet® number the Fax machine will answer and automatically
receive the fax message without ringing. On the other hand, all
extension and external phones will ring with a distinctive ring
pattern. Do not answer the phone as you are receiving a fax
message.
Flowchart Sequence of Incoming Call
Incoming Call
(either Voice or Fax)
All extension phones ring,
fax machine is silent.
(The answer mode must
be MANUAL.)
Registered
Duet (Fax) Number
Fax machine automatically
receives and prints fax
message without ringing.
Main number (Voice Number)
Fax machine begins
ringing on third ring.
You answer the call
at an external phone
or an extension phone
or at the machine’s
handset.
Telephone Answering
Device (TAD)
answers the call.
Set the Distinctive Ringing to ON
1
2
3
4
Press Menu/Set, 0, 4. The screen displays the current setting
of this feature.
Press▲ or ▼ to select ON (or OFF).
Press Menu/Set.
Press Stop/Exit.
■ If you set the Distinctive Ringing to ON, the receive mode
will turn to Manual mode automatically.
■ When Distinctive Ring is set to ON, the fax machine does
not ring when receiving fax message.
5 - 14 Setup Receive
Telephone Service for New Zealand
FaxAbility
FaxAbility is a service offered by Telecom that allows you to have
an additional number on one phone line, with its own distinctive
ring pattern. This way, when you get an incoming call, you can
identify the number being called by its ring.
How Will the Fax Machine Treat All Other Numbers?
FaxAbility mode ensures that the machine will answer calls to the
FaxAbility (secondary) number. When a call comes in to your main
number, all the phones will ring. You can set an external answering
device (TAD) to answer calls on the other number(s). (See the
chart in the following page.)
If you change the answer mode on the fax machine to FAX/TEL
(F/T) or FAX ONLY mode, that setting will override the FaxAbility
setup. In FAX/TEL (F/T) or FAX ONLY mode, your fax machine
will answer all the phone numbers (including its own ring
pattern).
What is the Advantage of Using the FaxAbility
Function?
Using FaxAbility is the most efficient way to receive both fax and
telephone calls on the same line. It is much easier for your callers
who dial manually. The fax machine will answer with receiving
tones so they will not have to press an Fax Receive Code. And the
people who call to talk on your main number will not have to talk to
your fax machine. Basically, it gives you two independent numbers
without the higher cost of a second line.
How Does FaxAbility Work?
Your telephone number will have the standard ring pattern of long,
long tone, while the new number will have a ring pattern of long,
silence, long, etc. When FaxAbility is ON, you will not hear the first
ring of all incoming calls on the fax machine. Extension phones will
ring as usual. If the fax machine recognizes the ring pattern, all
ringing will stop and the fax machine will answer and automatically
receive the fax message. Otherwise, you will hear the extension
phones and the fax machine continue to ring. The fax machine
always listens to the ring pattern before it answers, so do not pick
up the phone during that time. You will quickly learn to recognize
the ring pattern for faxes, so you will not be tempted to answer that
number. Either you or a telephone answering device can answer
the main number(s).
Setup Receive
5 - 15
Flowchart Sequence of Incoming Call
Incoming Call
All extension phones ring,
fax machine is silent.
(The answer mode should
be MANUAL.)
Registered
FaxAbility Number
Main number
Fax machine automatically
receives and prints fax
message.
Fax machine begins
ringing on third ring.
You answer the call
at an external phone.
Telephone Answering
Device (TAD)
answers the call.
How to Turn FaxAbility OFF or ON
The FaxAbility function is designed to accommodate the FaxAbility
service provided by Telecom. To change the setting, repeat Steps
1-3; Step 2 is where you can select either ON or OFF.
Call Waiting beeps caused by incoming calls on your main number
can affect fax transmissions.
If you have FaxAbility Service but don’t have Call Waiting, you
need do nothing at this stage.
If you do have Call Waiting as well as FaxAbility, set the Call
Waiting menu option to ON. See below. The machine can suspend
Call Waiting when incoming faxes are being sent to you.
1
2
3
4
5
6
Set the fax machine to Manual Mode.
Press Menu/Set, 0, 4.
4.FAXABILITY
Press ▲ or ▼ to select ON (or
OFF).
FAXABILITY:OFF
FAXABILITY:ON
Press Menu/Set.
CALL WAITING:OFF
Only when FAXABILITY is set
CALL WAITING:OFF
ON, Call Waiting can be
selected ON.
In case of FAXABILITY is set OFF, Call Waiting is
automatically OFF without choice.
Press Menu/Set.
Press Stop/Exit.
5 - 16 Setup Receive
Telephone Service for Some Countries
Distinctive Ringing (For Singapore and Hong Kong)
This fax machine feature lets you use the Distinctive Ringing
subscriber service offered by some telephone companies, which
allows you to have several telephone numbers on one phone line.
Each phone number has its own Distinctive Ringing pattern, so
you’ll know which phone number is ringing. This is one way you
can have a separate phone number for your fax machine.
Your fax machine has a Distinctive Ringing function, allowing you
to dedicate one phone number just for receiving faxes. You’ll need
to set Distinctive Ringing to ON.
You can switch it off temporarily, then turn it back on. When
you get a new fax number, make sure you reset this function.
■ The fax machine will answer only calls to the Distinctive
Ringing number.
■ To have your external TAD answer only the main number,
the fax machine must be in Manual Mode.
■ In FAX/TEL (F/T) or FAX ONLY mode, the fax machine will
answer all numbers on the phone line.
If you set the Distinctive Ringing to ON, the receive mode will
turn to Manual mode automatically.
Setting the Distinctive Ringing
1
2
3
4
Press Menu/Set, 0, 4.
Press ▲ or ▼ to select ON (or OFF).
Press Menu/Set.
Press Stop/Exit.
Setup Receive
5 - 17
6
Setup Send
How to dial
You can dial in any of the following ways.
Manual dialling
Press all of the digits of the phone or fax number.
One-Touch dialling
Press the One-Touch key of the location you want to call.
(See Storing One-Touch Dial numbers/Storing Junk Fax/Call
numbers on page 7-1.)
If the LCD shows NOT REGISTERED when you enter the
One-Touch Dial number, a number has not been stored for it.
Speed-dialling
Press Search/Mute, #, and then the two digit Speed-Dial number.
(See Storing Speed-Dial numbers/Storing Junk Fax/Call numbers
on page 7-2.)
two digit number
If the LCD shows NOT REGISTERED when you enter the
Speed-Dial number, a number has not been stored for it.
Search
▲
▲
You can search for names you have stored in One-Touch and
Speed-Dial memories. Press Search/Mute and the navigation
keys ( or ) to search.
(See Storing One-Touch Dial numbers/Storing Junk Fax/Call
numbers on page 7-1 and Storing Speed-Dial numbers/Storing
Junk Fax/Call numbers on page 7-2.)
To search alphabetically, you can use the dial pad to enter the
first letter of the name you are looking for.
To search numerically
To search alphabetically
6 - 1 Setup Send
Fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause, and then press Fax Start to try again. If you want
to make a second call to the last number dialled, you can save time
by pressing Redial/Pause and Fax Start.
Redial/Pause only works if you dialled from the control panel.
If you are sending a fax automatically and the line is busy, the fax
machine will automatically redial three times at five minute
intervals.
How to fax
Automatic transmission
This is the easiest way to send a fax. Documents must be between
150 and 600 mm long and between 148 and 216 mm wide,
regardless of the paper width.
IMPORTANT: Do not pick up the handset or press Hook.
1
2
Insert the document face down, top edge first in the Automatic
Document Feeder (ADF).
Adjust the paper guides to fit the width of your document.
Paper Guides
3
4
Enter the fax number using One-Touch, Speed-Dial, Search
or the dial pad. (See One-Touch dialling on page 6-1,
Speed-dialling, page 6-1 and Search on page 6-1.)
Press Fax Start.
Do not use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted, or taped.
Do not use cardboard, newspaper or fabric.
The ADF can hold up to 10 pages, feeding each one
individually through the fax machine. Use standard 64 g/m2 90 g/m2 paper when using the ADF; if you are using heavier
paper, feed each sheet individually to prevent paper jams.
Setup Send
6-2
Manual transmission
Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.
1
2
3
4
5
Insert the document face down in the ADF.
Pick up the handset or press Hook and listen for a dial tone.
Enter the fax number you want to call. (You can enter the
digits using the dial pad, or you can enter a One-Touch or
Speed-Dial number, or you can call using Search/Mute.)
(See How to dial on page 6-1.)
When you hear the fax tone,
SEND
press Fax Start.
If you pick up the handset, hang up.
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party
before you both hang up.
1
2
3
Ask the other party to wait for fax tones (beeps) and then to
press Start before hanging up.
Insert the document face down in the ADF.
Press Fax Start.
The LCD shows:
SEND
Replace the handset.
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings such as contrast, resolution, overseas mode, delayed fax
timer, polling transmission or memory transmission.
After each setting is accepted, the
NEXT
LCD will ask if you want to enter
1.YES 2.NO
more settings:
Press 1 to select more settings. The
LCD will return to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings and go to the next
step.
6 - 3 Setup Send
Contrast
If your document is very light or very dark, you may want to set the
contrast.
Use LIGHT to make the document darker.
Use DARK to make the document lighter.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Menu/Set, 3, 3.
3.CONTRAST
Press ▲ or ▼ to select AUTO,
LIGHT or DARK.
Press Menu/Set.
Press 1 if you want to choose
ACCEPTED
more settings and the LCD will
NEXT
return to the SETUP SEND
menu.
1.YES 2.NO
—OR—
Press 2 if you have finished choosing settings for this page,
and then go to Step 5.
Enter a fax number.
Press Fax Start to send the fax.
The fax machine starts scanning the first page.
Fax resolution
When you have an document in the ADF you can use the
Resolution key to change the setting temporarily (for this fax only).
Press Resolution repeatedly until the LCD shows the setting you
want.
STANDARD
FINE
S.FINE
PHOTO
Suitable for most typed documents.
Good for small print and transmits a little
slower than Standard resolution.
Good for small print or artwork and transmits
slower than Fine resolution.
Use when the document has varying shades
of gray or is a photograph. This has the
slowest transmission time.
Setup Send
6-4
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each
page of the fax you are sending. This could be useful if you are
sending a fax with photos and text, or some pages with small print
and others with larger print. Resolution settings return to
STANDARD after the fax is sent.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Menu/Set, 3, 4.
Use ▲ or ▼ to select the resolution for page 1.
Press Menu/Set.
Repeat Step 2 for each page.
ACCEPTED
Press Stop/Exit when you are
NEXT
finished. The screen displays:
1.YES 2.NO
Press 1 if you want to select
additional settings. The
display returns to the SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings, and go to
Step 6. The screen prompts you to enter the fax number you
want to call.
Enter the fax number, and press Fax Start.
Cancelling a fax in progress
If you want to cancel a fax, while the fax machine is scanning,
dialling or sending it, press Stop/Exit.
Cancelling a scheduled job
You can cancel a fax job that is stored and waiting in memory.
1
2
3
4
Press Menu/Set, 4.
4.CANCEL JOB
Any jobs that are waiting will
appear on the LCD.
If you have more than one job waiting, press ▲ or ▼ to select
the job you want to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to Step 3.
Press 1 to cancel.
—OR—
Press 2 to exit without cancelling.
To cancel another job go to Step 2.
Press Stop/Exit.
6 - 5 Setup Send
Advanced sending operations
Composing the electronic Cover Page
The cover page is sent to the receiving party’s machine. Your
cover page includes the name or number stored in the One-Touch
or Speed-Dial memory. If you are dialling manually, the name is left
blank.
The cover page shows your Station ID, and the number of pages
you are sending. If you have COVERPG SETUP set to ON (See Send
a cover page for all faxes on page 6-7), the number of pages is left
blank.
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the preset comments, you can enter two
personal messages of your own, up to 27 characters.
(See Entering text on page 4-3.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND settings are temporary to allow you to
make changes for each fax you send. However when you set up
your Cover Page and Cover Page Comments, you are changing
the default settings so they will be available while faxing.
Composing your own comments
1
2
3
4
5
Press Menu/Set, 3, 2.
The screen displays:
2.COVERPAGE NOTE
Use ▲ or ▼ to choose position
5 or 6 for your own comment.
Press Menu/Set.
Use the dial pad to enter your customized comment.
(See Entering text on page 4-3.)
Press Menu/Set.
The screen displays:
ACCEPTED
Press 1 if you want to choose
NEXT
more settings. The display
1.YES 2.NO
returns to the SETUP SEND
menu.
—OR—
Press 2 to exit.
Setup Send
6-6
Cover page for next fax only
This feature does not work unless you have set up the Station ID.
(See Setting the Station ID on page 4-2.)
If you only want to send a cover page with a particular fax, this
cover page will include the number of pages in your document.
1
2
3
4
5
▲
6
7
Insert the document face down in the ADF.
Press Menu/Set, 3, 1.
1.COVERPG SETUP
When the LCD shows
NEXT FAX ONLY, press Menu/Set.
Press ▲ or ▼ to select NEXT FAX:ON (or NEXT FAX:OFF),
and press Menu/Set.
Press ▲ or ▼ to select one of the standard or your own
comments.
Press Menu/Set.
Enter two digits to show the number of pages you are sending.
(Enter 00 to leave the number of pages blank.) If you have
made a mistake, press
to back up and re-enter the number
of pages.
Press Menu/Set.
Press 1 if you want to choose more settings. The LCD returns
to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings.
Enter the fax number you are calling and then press
Fax Start.
8
9
10
Send a cover page for all faxes
Make sure you have set up the Station ID before continuing. This
feature does not work without the Station ID. (See Setting the
Station ID on page 4-2.)
You can set your machine to send a cover page whenever you
send a fax. The number of pages in your fax is not included when
you use this setting.
1
2
3
4
5
6
Press Menu/Set, 3, 1.
1.COVERPG SETUP
Press ▲ or ▼ to select ON (or
OFF). (If you select ON, a cover page is always sent when you
send a fax.)
Press Menu/Set.
If you selected ON, press ▲ or ▼ to select one of the standard
or your own comments.
Press Menu/Set when the
ACCEPTED
screen displays your selection.
NEXT
The screen displays:
1.YES 2.NO
Press 1 if you want to choose
more settings. The LCD
returns to the SETUP SEND menu.
—OR—
Press 2 to exit if you have finished choosing settings.
6 - 7 Setup Send
Using a printed Cover Page
If you prefer using a printed cover page that you can write on, you
can print the sample page and attach it to your fax.
1
2
Press Menu/Set, 3, 1.
Press ▲ or ▼ to select
PRINT SAMPLE.
Press Menu/Set.
1.COVERPG SETUP
Broadcasting
Using the numbers you have stored in Groups, One-Touch and
Speed-Dial memory, you can “Broadcast” faxes automatically to a
maximum of 112 different locations in a few simple steps.
You must set MEMORY TX, either ON or NEXT FAX ONLY.
After the Broadcast is completed, a Broadcast Report will be
printed automatically to let you know the results.
1
2
3
4
5
Insert the document face down in the ADF.
Press Menu/Set, 3, 9 to select ON for Memory Transmission.
(See Memory Transmission on page 6-12.)
Press Menu/Set.
Enter the One-Touch and Speed-Dial numbers (one after the
other), Search numbers or a Group number you have stored.
Press Fax Start. The fax machine stores the document in
memory, and then transmits it to all the numbers you entered.
If the line is busy, your machine will redial.
■ Press Stop/Exit during transmission to cancel the current
fax Broadcast.
■ To cancel all locations, press Menu/Set, 4.
(See Cancelling a scheduled job on page 6-5.)
■ To turn Memory Transmission back off, after the Broadcast
has finished go to Step 2 and select OFF.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Menu/Set, 3, 5.
5.OVERSEAS MODE
Press ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
Press 1 if you want to choose more settings and the LCD will
return to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings, and then go to
Step 5.
Enter the fax number you’re calling.
Press Fax Start.
Setup Send
6-8
Call Reservation
You can send a fax and let the other party know that you want to
speak to him after the fax transmission is completed. The other fax
machine will ring as if it was receiving a telephone call; if the other
party picks up the handset, your machine will ring. To have a
conversation, lift the handset.
If you set Call Reservation and Call Back message to ON, your
machine leaves a message if the other party does not answer.
1
2
3
4
5
6
7
Insert the document face down in the ADF.
Press Menu/Set, 3, 6.
6.CALL RESERVE
The screen displays the
current setting for Call Reservation.
Press ▲ or ▼ to select ON (or OFF).
Press Menu/Set.
If you set Call Reservation to ON, the LCD shows the current
setting for Call Back Message.
Press ▲ or ▼ to select ON (or OFF).
Press Menu/Set.
Press 1 if you want to select additional settings. The display
returns to the SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings, and go to Step 6.
Enter the fax number, and press Fax Start.
If you’ve set Call Reservation to ON, pick up your handset if
your machine rings.
You cannot use auto redial with Call Reservation. You cannot
use Call Reservation with Delayed Transmission or with
Polling. You must register your Station ID to set Call Back
Message to ON.
Print Sample Call Back Message
1
2
Press Menu/Set, 3, 6.
Press ▲ or ▼ to select
PRINT SAMPLE.
Press Menu/Set.
6 - 9 Setup Send
6.CALL RESERVE
Delayed Fax
Depending on the size of the data, you can use this menu setting
to send up to 3 faxes at later times within the next 24 hours.
1
2
3
4
5
6
7
Insert the document face down in the ADF.
Press Menu/Set, 3, 7.
7.DELAYED FAX
Enter the time you want the fax
to be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45 P.M.)
Press 1 if you want to leave the
1.DOC 2.MEMORY
document in the ADF.
—OR—
Press 2 to scan the document into the memory.
Press 1 if you want to choose more settings and the LCD will
return to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings, and then go to
Step 6.
Enter the fax number.
Press Fax Start. The fax machine will wait until the time you
have entered to send the fax.
■ The number of pages you can scan into the memory
depends on the amount of data that is printed on each
page.
■ If you press 2 in Step 4, the scanned document data will be
stored until you delete the fax in memory by using the
Cancelling a Job menu setting.
Setup Send
6 - 10
Setting up Polled Transmit (Standard)
Polled Transmit is when you set up the fax machine to wait with a
document so another fax machine can call and retrieve it.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Menu/Set, 3, 8.
8.POLLED TX
Press ▲ or ▼ to choose
POLLING:STANDARD
STANDARD.
Press Menu/Set.
Press 1 if you want to leave the
1.DOC 2.MEMORY
document in the ADF.
—OR—
Press 2 to scan the document into the memory.
Press 1 if you want to choose more settings and the LCD will
return to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings, and go to
step 6.
Press Fax Start.
■ If you pressed 1 in Step 4, the document remains in the
ADF until your fax machine is polled. If you must use your
fax machine before the polled Transmit occur, you can
“interrupt” it to send another fax. (See Interrupting Delayed
Fax and Polled Transmit jobs on page 6-13.) The
document in the ADF can only be polled once.
■ If you pressed 2 in Step 4, the document will be stored in
the memory and can be retrieved from any other fax
machine until you delete the fax in memory by using the
Cancelling a Job menu setting.
■ Once a document has been stored in memory for Polling
Transmit, it can be sent and received more than once.
Setup for Polling Transmit with Secure Code
When you choose POLLING:SECURE, anyone who polls your
machine must enter the polling secure code.
1
2
3
4
5
Insert the document face down in the ADF.
Press Menu/Set, 3, 8.
8.POLLED TX
Press ▲ or ▼ to choose
SECURE, and press Menu/Set.
Enter a four-digit number, and press Menu/Set.
Press 1 to select DOC if you want your machine to scan the
printed document at the time it is polled.
—OR—
Press 2 to select MEMORY to
1.DOC 2.MEMORY
scan the document into
memory.
6 - 11 Setup Send
6
7
Press 1 if you want to select additional settings. The display
returns to the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings and go to
Step 7.
Press Fax Start and wait for the fax to be polled.
Secure Polling
Secure Polling is a way to keep your documents from “falling into
the wrong hands” while the fax machine is set up for polling. You
can use Secure Polling only with another Brother fax machine.
Your four-digit ID number must be entered on the fax machine that
polls for your documents.
Some machines do not respond to the polling function.
Memory Transmission
This feature allows the fax machine to scan a fax into its memory
and send it as soon as the scan is complete. This way, you don’t
have to wait for the entire fax to be transmitted before you retrieve
your document.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Menu/Set, 3, 9.
9.MEMORY TX
To change the default setting,
MEMORY TX:ON
press ▲ or ▼ to select ON (or
SELECT ↑ ↓ & SET
OFF).
Press Menu/Set.
Go to Step 5.
—OR—
For the next fax transmission only, press ▲ or ▼ to select
NEXT FAX ONLY.
Press Menu/Set.
For the next fax only, press ▲ or ▼ to select ON (or OFF).
Press Menu/Set.
Press 1 to choose more settings. The LCD returns to the
SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings and go to
Step 6.
Enter fax number and press Fax Start.
Setup Send
6 - 12
Out of Memory message
If you get an OUT OF MEMORY message while scanning the first
page of a fax, press Stop/Exit to cancel the scan. If you get an
OUT OF MEMORY message while scanning a subsequent page,
you will have the option to press Fax Start to send the pages
scanned so far, or to press Stop/Exit to cancel the operation.
If the faxes you send are typically very large or detailed, you
may get OUT OF MEMORY errors frequently. If this happens,
change the Memory Transmission setting back to OFF.
Interrupting Delayed Fax and Polled Transmit jobs
Even if you have your machine set to send a fax later, or if you have
it set to be polled, you can interrupt the scheduled job to send a fax
or make a copy now. However, you cannot use automatic redial or
the Menu mode.
1
2
3
4
5
6
Press Menu/Set, 5.
5.INTERRUPT
Wait 2 seconds, then remove
the documents that are waiting in the ADF.
Insert the document you want to send now in the ADF.
Enter the number for the fax you want to send now, and press
Fax Start.
After the transmission is finished, return the first document to
the ADF.
Press Menu/Set, 5 to restore the Delayed Fax or Polled
Transmit.
If you set Delayed Fax or Polled Transmit using the memory
(that is, if you have already scanned the document into your
machine’s memory and will send it from there), you don’t have
to interrupt to send a fax or make a copy.
TX Lock System
TX Lock lets you prevent unauthorised access to the fax machine.
While TX Lock is ON, the following operations are available:
■ Receiving faxes
■ Answering calls
■ Fax Forwarding (If Fax Forwarding was already ON.)
■ Remote Retrieval (If Fax Storage was already ON.)
While TX Lock is ON the following operations are NOT available:
■ Sending faxes
■ Copy
You will not be able to continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled Delayed Faxes will
be sent when you turn TX Lock ON, so they won't be lost.
If you have selected Fax Forwarding or Fax Storage
(Menu/Set, 8, 1) before you turn TX Lock On, then Fax
Forwarding and Remote Retrieval will continue to work.
To print the faxes in memory, turn TX Lock OFF.
6 - 13 Setup Send
Setting up the password
If you forget the TX Lock password, please contact your
Brother dealer or Brother for assistance.
1
2
3
Press Menu/Set, 0, 1.
Enter a 4-digit number for the password.
Press Menu/Set.
If the LCD shows VERIFY:, re-enter the password.
Press Menu/Set.
Changing the TX Lock password
1
2
3
4
5
Press Menu/Set, 0, 1.
Press ▲ or ▼ to select SET PASSWORD.
Press Menu/Set.
Enter a 4-digit number for the current password.
Press Menu/Set.
Enter a 4-digit number for a new password.
Press Menu/Set.
If the LCD shows VERIFY:XXXX, re-enter the password.
Press Menu/Set.
Turning TX Lock on
1
2
3
Press Menu/Set, 0, 1.
Press ▲ or ▼ to select SET TX LOCK.
Press Menu/Set.
Enter the registered 4-digit password.
Press Menu/Set.
The machine goes offline and the LCD shows
TX LOCK MODE.
Turning TX Lock off
1
2
Press Menu/Set.
Enter the registered 4-digit password.
Press Menu/Set.
TX lock is automatically turned off.
If you enter the wrong Password, the LCD shows
WRONG PASSWORD and stays offline. The machine will stay in
TX Lock Mode until the registered password is entered.
Setup Send
6 - 14
7
Quick-Dial numbers and dialling
options
Storing numbers for easy dialling
You can set up the fax machine to do following types of easy
dialling: One-Touch, Speed-Dial and Groups for Broadcasting
faxes. When you dial a quick-dial number, the LCD shows the
name, if you stored it, or the number.
If you use the Caller ID subscriber service offered by your local
phone company (For Singapore, Hong Kong and Philippine only),
you can register the number for Anti-Junk Fax/Call in One Touch
and Speed Dial locations.
If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.
Storing One-Touch Dial numbers/Storing Junk
Fax/Call numbers
Your fax machine has One-Touch keys where you can store fax or
phone numbers for automatic dialling. (See On Hook dialling on
page 7-5.) One-Touch keys are located on the left side of the
control panel.
If you want to store a Junk number, you have to set
ANTI JUNK to ON in Step 6. (Not available in Australia and
New Zealand)
1
2
3
4
5
Press Menu/Set, 6, 1.
1.ONE-TOUCH DIAL
Press the One-Touch key
where you want to store a number.
Enter the number (up to 20 digits).
Press Menu/Set.
If you want to enter a pause in the dialling sequence (for
example, to access an outside line), press Redial/Pause as
you’re entering digits. Each key press of Redial/Pause enters
a 3.5-second pause when the number is dialled displayed by
a dash on the screen.
Use the dial pad to enter the
NAME:
name (up to 15 characters).
Press Menu/Set. You can use the chart to help you enter
letters. (See Entering text on page 4-3.)
—OR—
Press Menu/Set, to store the number without a name.
Press ▲ or ▼ to select the type of number and press
Menu/Set.
FAX
TEL
FAX/TEL
a fax only number
a telephone (voice) number
both a fax and telephone (voice) number
7 - 1 Quick-Dial numbers and dialling options
6
7
Press ▲ or ▼ to select if you set ANTI JUNK to ON (or OFF)
and press Menu/Set. (Not available in Australia and New
Zealand)
If you set ANTI JUNK to ON, the number is registered as the
Junk Fax or Call in the machine. The machine will reject
receiving the fax message or telephone call. (Not available in
Australia and New Zealand)
Return to Step 2 to store another One-Touch number.
—OR—
Press Stop/Exit to exit.
Storing Speed-Dial numbers/Storing Junk Fax/Call
numbers
You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys (Search/Mute, #, the two-digit
number, and Fax Start). The fax machine can store 100
Speed-Dial numbers.
If you want to store a Junk number, you have to set
ANTI JUNK to ON in Step 6. (Not available in Australia and
New Zealand)
1
2
3
4
5
Press Menu/Set, 6, 2.
2.SPEED-DIAL
Use the dial pad to enter a
#05:
two-digit Speed-Dial number
ENTER & SET
(00-99).
(For example, press 0 5.)
Press Menu/Set.
Enter the phone or fax number (up to 20 digits).
Press Menu/Set.
Use the dial pad to enter the
NAME:
name (up to 15 characters).
Press Menu/Set.
(You can use the chart on page 4-3 to help you enter letters.)
—OR—
Press Menu/Set to store the number without a name.
Press ▲ or ▼ to select the type of number and press
Menu/Set.
FAX
TEL
FAX/TEL
6
7
a fax only number
a telephone (voice) number
both a fax and telephone (voice) number
Press ▲ or ▼ to select if you set ANTI JUNK to ON (or OFF)
and press Menu/Set. (Not available in Australia and New
Zealand)
Go to Step 2 to store another Speed-Dial number.
—OR—
Press Stop/Exit.
Quick-Dial numbers and dialling options
7-2
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a
number has already been stored, the LCD will show the name
stored there (or number) and will ask you to do one of the following:
1
▲
7 - 3 Quick-Dial numbers and dialling options
▲
Press 1 to change the stored
1234567
number.
1.CHANGE 2.EXIT
—OR—
Press 2 to exit without making
a change.
How to change the stored number or name:
■ If you want to change a character, use
or
to position
the cursor under the character you want to change, and
then type over it.
■ If you want to erase the whole number or whole name,
press Stop/Exit when the cursor is under the first digit or
letter. The characters above and to the right of the cursor
will be deleted.
2 Enter a new number.
Press Menu/Set.
3 Follow the directions beginning at Step 4 in Storing
One-Touch Number or Storing Speed-Dial numbers.
Setting up Groups for Broadcasting
Groups, which can be stored on a One-Touch key location, allow
you to send the same fax message to many fax numbers by
pressing only a One-Touch key and Fax Start.
First, you will need to store each fax number as a One-Touch or
Speed-Dial number. Then, you can combine them into a Group,
Each Group uses up a One-Touch key. Finally, you can have up to
four small Groups, or you can assign up to 111 numbers to one
large Group.
(See Storing One-Touch Dial numbers/Storing Junk Fax/Call
numbers on page 7-1 and Storing Speed-Dial numbers/Storing
Junk Fax/Call numbers on page 7-2.)
1
2
Press Menu/Set, 6, 3.
3.SETUP GROUPS
Select a One-Touch key
where you wish to store the number. (For example, press
One-Touch key 2 to store a Group.)
Please select a "One-Touch key" that has not already been
used to store a number. (otherwise step 2 does not work)
3
4
5
6
Use the dial pad to enter the
SETUP GROUP:G0
Group number (1 to 4) and
ENTER & SET
press Menu/Set.
(For example, press 1 for
Group 1.)
To include One-Touch or Speed-Dial numbers in the Group,
enter them as follows. For example, for One-Touch key 3,
press One-Touch key 3. For Speed-Dial location 09, press
Search/Mute, then press 0, 9 on the dial pad.
The LCD shows 03, #09.
G01:*03#09
Press Menu/Set to accept the
numbers for this group.
Use the dial pad to enter a
NAME:
name for the group and press
ENTER & SET
Menu/Set.
(For example, NEW CLIENTS)
(See Entering text on page 4-3.)
Press Stop/Exit.
You can print a list of all One-Touch and Speed-Dial numbers.
Group numbers will be marked in the GROUP column.
(See Printing reports on page 9-1.)
Quick-Dial numbers and dialling options
7-4
Dialling options
You can use the fax machine to make voice telephone calls by
dialling manually or by using Search, One-Touch or Speed-Dial
memory. You can use the handset to make calls.
When you dial a quick-dial number, the LCD shows the name
you’ve stored, or if you haven’t stored a name, the fax number
you’ve stored.
Manual dialling
Manual dialling is simply pressing all of the digits of the phone
number.
1
2
3
Pick up the handset.
When you hear a dial tone, dial the call using the dial pad.
To hang up, replace the handset.
On Hook dialling
1
2
Dial the number by using the dial pad or Quick-Dial keys.
The number you are dialling, or the name you have stored for
One-Touch or Speed-Dial is displayed on the LCD.
Press Fax Start and pick up the handset when you hear the
call answered on the monitor speaker. (If you press Hook
before lifting the handset, the call will be disconnected.
Replace the handset to finish the call.)
One-Touch dialling
1
2
3
Pick up the handset.
When you hear a dial tone, press the One-Touch key of the
location you want to call.
To hang up a voice call, replace the handset.
If you try to use a One-Touch location with no number stored
in it, you will hear a warning sound, and LCD will show
NOT REGISTERED. The LCD returns to normal after two
seconds.
If you are sending a fax, press Fax Start after pressing the
One-Touch key. If you picked up the handset, press Fax Start
when the receiving fax machine answers with fax tones.
Speed-Dialling
1
2
3
Pick up the handset.
When you hear a dial tone, press Search/Mute, press #, and
then press the two-digit Speed-Dial number.
To hang up a voice call, replace the handset.
If you are sending a fax, press Fax Start after entering the
Speed-Dial number. If you picked up the handset, press Fax
Start when the receiving fax machine answers with fax tones.
7 - 5 Quick-Dial numbers and dialling options
Search
You can search for names you have stored in One-Touch and
Speed-Dial memories. (See Storing One-Touch Dial
numbers/Storing Junk Fax/Call numbers on page 7-1 and Storing
Speed-Dial numbers/Storing Junk Fax/Call numbers on page 7-2.)
4
5
▲
3
Pick up the handset.
Press Search/Mute, then enter the first letter of the name you
are looking for by using the dial pad.
Press
or
to search the names that are displayed
alphabetically.
When the screen displays the name you want to call, press
Fax Start to begin dialling.
To hang up, replace the handset.
▲
1
2
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialling overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
Mute
1
2
3
Press Search/Mute to put a call on hold.
You can replace the handset without disconnecting the call.
Pick up the fax machine’s handset to release the call from
hold.
If you press Search/Mute without lifting the handset, this key
works as the Search key.
Redial (Telephone)
If you are calling someone and the line is busy, you can retry the
number by pressing Redial/Pause.
1
2
3
Pick up the handset.
Press Redial/Pause.
To hang up, replace the handset.
Redial (Fax)
If you’re sending a fax manually and the line is busy, press
Redial/Pause to try again. Any time you want to make a second
call to the last number dialled, press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax
machine will automatically redial three times at five minutes
intervals after the transmission.
Quick-Dial numbers and dialling options
7-6
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below.
If you have Touch Tone service, you will not need this feature to
send tone signals.
1
2
3
Pick up the handset.
Press #. Any digits dialled after this will send tone signals.
When you hang up, the fax machine will return to the Pulse
dialling service.
7 - 7 Quick-Dial numbers and dialling options
8
Remote Fax Options
Fax Forwarding
Setting up Fax Forwarding
When you select Fax Forward, your fax machine stores the
received fax in the memory. The fax machine will then dial the fax
number you’ve programmed and forwards the fax message.
1
2
3
4
Press Menu/Set, 8, 1.
1.FORWARD/STORE
Press ▲ or ▼ to select
FAX FORWARD.
Press Menu/Set.
Enter the forwarding number (up to 20 digits).
Press Menu/Set.
Press ▲ or ▼ to select
BACKUP PRINT:ON
BACKUP PRINT:ON or
SELECT ↑ ↓ & SET
BACKUP PRINT:OFF.
Press Menu/Set.
■ If you select BACKUP PRINT:ON, faxes will also be printed
at your fax machine so you will have a copy if there is a
power failure before it is forwarded.
■ If you select BACKUP PRINT:OFF, the data in the memory
might be lost when there is a power failure.
5
The LCD will ask you to enter the fax number to which faxes
will be forwarded.
Press Stop/Exit.
Remote Fax Options
8-1
Setting Fax Storage
If you select Fax Storage, your fax machine stores the received fax
in the memory. You will be able to retrieve fax messages from
another location using the Remote Retrieval commands.
1
2
3
Press Menu/Set, 8, 1.
Press ▲ or ▼ to select
FAX STORAGE.
Press Menu/Set.
Press Stop/Exit.
1.FORWARD/STORE
If you have set Fax Storage, a backup copy will automatically
be printed at the fax machine.
Turning off Remote Fax Options
If you set the FORWARD/STORE to OFF and there are faxes in your
fax machine’s memory, the LCD will give you two options.
■ If you press 1, all unprinted faxes will be printed and erased
before the setting turns off. If a backup copy has already been
printed it will not be printed again.
■ If you press 2, the memory will not be erased and the setting will
be unchanged.
Setting your remote access code
The remote access code lets you access the Remote Retrieval
features when you are away from the fax machine. Before you use
the remote access and retrieval features, you have to set up your
own code. The default code is inactive code (--- ).
1
2
3
Press Menu/Set, 8, 2.
2.REMOTE ACCESS
Enter a three-digit code using
numbers 0-9.
Press Menu/Set. (The “ ” cannot be changed.)
Do not use the same code which is set in your Fax Receive
Code ( 51 ( 91 for New Zealand)) or Telephone Answer
Code (#51 (#91 for New Zealand)) or Activation Voice Code
( 81). (See Operation from extension telephones on page
5-5.)
Press Stop/Exit.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop/Exit in
Step 2 to restore the inactive setting (--- ).
8 - 2 Remote Fax Options
Remote Retrieval
You can call your fax machine from any touch tone telephone or fax
machine, then use the Remote Access Code and remote
commands to retrieve fax messages. Be sure to cut out the
Remote Retrieval Access Card on the last page and keep it with
you at all times.
Using your remote access code
1
2
3
4
5
6
Dial the fax number from a telephone or another fax machine
using touch tone.
When the fax machine answers, during a period of silence
enter your Remote Access Code (3 digits followed by ).
The fax machine signals if it has received fax messages:
1 long beep — Fax messages
No beeps — No fax messages
The fax machine gives two short beeps, which tells you to
enter a command. The fax machine will hang up if you wait
longer than 30 seconds to enter a command. The fax machine
will beep three times, if you enter an invalid command.
Press 90 to reset the fax machine when you’ve finished.
Hang up.
Remote Fax Options
8-3
Remote commands
Follow the commands below to access features when you are
away from the fax machine. When you call the fax machine and
enter your Remote Access Code (3 digits followed by ), the
system will give two short beeps and you must enter a remote
command.
Remote commands
Operation details
95 Change the Fax
Forwarding
1 OFF
You can select OFF after you have
registered or erase all the fax messages.
2 Fax Forwarding
If you hear one long beep, the change has
been accepted. If you hear three short
beeps, you cannot change it because
something has not been set up (for
example, perhaps a fax forwarding had
not been registered). You can register
your Fax Forwarding number by entering
4 (see page 8-5). Once you have
registered the number, Fax Forwarding
will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
1 Print a memory status list Enter the number of a remote fax machine
to print a memory status list.
2 Retrieve all faxes
Enter the number of a remote fax machine
to receive stored fax messages.
(See page 8-5.)
3 Erase faxes from the
memory
If you hear one long beep, you can erase
fax messages from the memory.
97 Check the Receiving
Status
1 Document
You can check whether the fax machine
has received any faxes. If yes, you will
hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive
Mode
1 TAD:ANSWER MACH.
2 FAX/TEL
If you hear one long beep, your change
has been accepted.
3 FAX ONLY
90 Exit
8 - 4 Remote Fax Options
Press 9 0 to exit Remote Retrieval. Wait
for the long beep, then replace the
handset.
Retrieving fax messages
1
2
3
4
Dial your fax number.
When your fax machine answers, during a period of silence
enter your Remote Access Code (3 digits followed by ). If
you hear one long beep, you have messages.
As soon as you hear two short beeps, use the dial pad to
press 9 6 2.
Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by # # (up to 20 digits).
You cannot use
and # as dial numbers. However, press #
if you want to store a pause.
5
Hang up after you hear your fax machine beep. Your fax
machine will call the other machine, which will then print your
fax messages.
Changing your Fax Forwarding number
The default setting of your fax forward number that has been
previously stored can be changed from another telephone or fax
machine using Touch Tone.
1
2
3
4
Dial your fax number.
When your fax machine answers, immediately enter your
Remote Access Code (3 digits followed by ). If you hear one
long beep, you have messages.
When you hear two short beeps, use the dial pad to
press 9 5 4.
Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine you want your fax
messages forwarded to followed by # # (up to 20 digits).
You cannot use
and # as dial numbers. However, press #
if you want to store a pause.
5
Hang up after you hear the fax machine beep.
Remote Fax Options
8-5
9
Printing reports
FAX settings and activity
Your fax machine can print a XMIT Report after each fax you send.
Also, a journal of sent and received faxes can be printed at
specified intervals.
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax.
This report lists the time and date of transmission and whether the
transmission was successful (OK). If you select ON, the report will
print for every fax you send.
When the feature is OFF, the Report will only print it there is a
transmission error (NG).
1
2
3
Press Menu/Set, 7, 1.
Press ▲ or ▼ to select ON or
OFF.
Press Menu/Set.
Press Stop/Exit.
1.XMIT REPORT
Setting the Journal Period
You can set the fax machine to print a journal at specific intervals
(every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the
journal period to OFF, you can print the report by following the
steps on the next page.
The default setting is EVERY 30 FAXES.
1
2
3
4
5
Press Menu/Set, 7, 2.
2.JOURNAL PERIOD
Press ▲ or ▼ to choose a
journal period.
Press Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day
on which to begin the 7-day countdown.)
Enter the time to begin printing in 24-hour format.
Press Menu/Set.
(For example: enter 19:45 for 7:45 P.M.)
Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will
print the report at the selected time and then erase all jobs
from its memory. If the fax machine’s memory becomes full
with 30 jobs before the time you selected has passed, the fax
machine will print the Journal early and then erase all jobs
from memory. If you want an extra report before it is due to
print, you can print it without erasing the jobs from memory.
9 - 1 Printing reports
Printing reports
Following reports are available:
5.TEL.INDEX
Prints a Transmission Verification
Report for the last fax that was sent.
This information will remain until you
pick up the handset or press Hook.
Prints the Help List so you can see
at-a-glance how to quickly program your
fax machine.
Lists names and numbers stored in
One-Touch and Speed-Dial memory, in
numerical order.
Lists information about the last incoming
and outgoing faxes. (TX means
Transmit.) (RX means Receive.)
Quick-Dial list (above), alphabetically.
6.USER SETTINGS
Lists your settings.
7.MEMORY STATUS
Lists summary information and amount
of occupied memory.
1.XMIT VERIFY
2.HELP LIST
3.QUICK-DIAL
4.FAX JOURNAL
How to print a report
1
2
Make sure that there is no document in the ADF.
Press Copy/Reports, then enter the number (see list above)
of the report you want to print. For example, press 6 to print
the USER SETTINGS.
Printing reports
9-2
10 Making copies
Using the fax machine as a copier
You can use this fax machine as a copier. Always make sure you
have paper in the paper tray before making copies.
Copy Key
Incoming faxes cannot be received on paper or into the
memory while the fax machine is copying.
Copy operations
To make a single copy that is not reduced, enlarged or sorted, you
only have to press one key. Remember, your fax machine cannot
scan anything closer than 4 mm from the edge of the paper.
4 mm
Not
Scannable
area
1 mm
1 mm
4 mm
(Example for A4 size)
Making a single copy
1
2
Insert the document face down in the ADF.
Press Copy/Reports twice.
To cancel, press Stop/Exit.
Do NOT pull on the paper while copying is in progress.
The default resolution for a single copy is S.FINE. Set the
resolution to PHOTO for photographs by using the Resolution
key.
10 - 1 Making copies
Copy options: Single or Multiple copies, Sort/Stack,
Reduce/Enlarge
You can choose additional copy options. First, you can select the
number of copies. Next, you can choose whether multiple copies
will be STACKED (all copies of page 1, then all copies of page 2,
etc.) or SORTED (collated). Finally, you can choose an
enlargement or reduction ratio. To automatically reduce the copy
to the paper size you have set for the paper tray, select AUTO. To
reduce the copy by a fixed percentage, choose 93%, 87%, 75% or
50%. Or, to enlarge the copy, select 150%, 125% or 120%. To copy
a document at its document size, select 100%.
1
2
3
4
5
6
Insert the document face down in the ADF.
Press Copy/Reports.
NO.OF COPIES:01
Enter the number of copies
THEN COPY OR SET
you want (1-99).
To start copying now, press
Copy/Reports.
If you would like to select additional copy options, like
SORT, ELG/RDC (Enlarge or Reduce) press Menu/Set.
Press ▲ or ▼ to select SORT or STACK.
To start copying now without enlarging or reducing, press
Copy/Reports.
To reduce or enlarge the
ELG/RDC:100%
image, press Menu/Set.
SELECT ↑ ↓ & SET
Press ▲ or ▼ to select an
enlargement or reduction ratio.
Press Copy/Reports.
If you are making multiple copies and get a OUT OF MEMORY
message while you are scanning the first page, press
Stop/Exit to cancel the job. Then make a single copy. If you
selected SORT and the OUT OF MEMORY message appears
while scanning subsequent pages, you can press
Copy/Reports to copy the portion that is in memory, or press
Stop/Exit to cancel. To restart the copy job using less
memory, press Copy/Reports for stacked copies.
The default resolution for multiple copies or reducing and
enlarging copies is FINE. Set the resolution to S.FINE for
small print or artwork and PHOTO for photographs by using the
Resolution key. S.FINE and PHOTO resolutions use up more
memory than FINE mode.
Making copies
10 - 2
Legal limitations
Any reproductions of certain documents are illegal and may result
in either criminal or civil liability. This memorandum is intended to
be a guide rather than a complete listing of every possible
prohibition. In case of doubt, we suggest that you check with
relevant authorities as to any particular questionable documents.
The following are examples of documents which should not be
copied:
■ Money
■ Bonds or other certificates of debt
■ Certificates of Deposit
■ Service or Draft paper of the Armed Forces.
■ Passports
■ Postage Stamps (cancelled or uncancelled)
■ Immigration Papers
■ Welfare documents
■ Cheques or Drafts drawn by Governmental Agencies
■ Documents, badges or insignias of identification
■ Licences and Certificates of Title to motor vehicles
Works subject to Copyright cannot be copied. Sections of works
subject to Copyright can be copied for ‘fair use’. Multiple copies
would indicate improper use.
Works of art should be considered as works subject to Copyright.
10 - 3 Making copies
11 Important information
Important safety instructions for Australia
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning. Do
5
6
7
8
9
10
11
12
13
14
not use liquid or aerosol cleaners. Use a damp cloth for
cleaning.
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never
be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
This product should be operated from the type of power
source indicated on the label. If you are not sure of the type of
power available, call your dealer or local power company.
This product is equipped with a 3-wire grounded type plug, a
plug having a third (grounded) pin. This plug will only fit into a
grounded-type electrical socket. This is a safety feature. If you
are unable to insert the plug into the outlet, call your
electrician to replace your obsolete outlet. Do not defeat the
purpose of the grounded-type plug.
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
Do not place anything in front of the fax machine that will block
received faxes. Do not place anything in the path of received
faxes.
Wait until pages have exited the fax machine before picking
them up.
Never push objects of any kind into this product through
cabinet slots, since they may touch dangerous voltage points
or short out parts resulting in the risk of fire or electric shock.
Never spill liquid of any kind on the product.
Do not attempt to service this product yourself, as opening or
removing covers may expose you to dangerous voltage points
and/or other risks, and may void your warranty. Refer all
servicing to service personal.
Important information
11 - 1
15
16
17
This product has no mains ON/OFF switch. It is therefore
highly important that access to the mains plug and the mains
socket to which the plug is connected, is never obstructed, in
case for some reason the mains power to the machine must
be quickly disconnected.
Unplug this product from the power socket and refer servicing
to Authorized Service Personnel under the following
conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the
operating instructions are followed. Adjust only those
controls that are covered by the operating instructions.
Improper adjustment of other controls may result in
damage and will often require extensive work by a
qualified technician to restore the product to normal
operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
To protect your product against power surges, we
recommend the use of a power protection device (Surge
Protector).
Important Information for New Zealand
Important Safety Instructions
1
2
3
4
5
6
7
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the telephone and AC sockets (in
this order) before cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
The grant of a Telepermit for any item of terminal equipment
indicates only that Telecom has accepted that the item
complies with minimum conditions for connection to its
network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all,
it provides no assurance that any item will work correctly in all
respects with another item of Telepermitted equipment of a
different make or model, nor does it imply that any product is
compatible with all of Telecom’s network services.
This equipment does not fully meet Telecom’s impedance
requirements. Performance limitations may occur when used
in conjunction with some parts of the network. Telecom will
accept no responsibility should difficulties arise in such
circumstances.
11 - 2 Important information
8
9
10
11
12
13
14
15
16
17
18
If a charge for local calls is unacceptable, the “Dial Button”
should not be used for local calls. Only the 7-digits of the local
number should be dialled from your telephone. Do not dial the
area code digit or the “0” prefix.
This equipment shall not be set to make automatic calls to the
Telecom ‘111’ Emergency Service.
IMPORTANT NOTICE
Under power failure conditions, this telephone may not
operate. Please ensure that a separate telephone, not
dependent on local power, is available for emergency use in
emergencies.
The call log incorporated in this equipment does not record all
answered calls. The call log, therefore may not agree with the
Telecom account which may include calls not shown on the
log.
Some parameters required for compliance with Telecom's
Telepermit requirements are dependent on the equipment
(PC) associated with this device. In order to operate within the
limits for compliance with Telecom's Specifications, the
associated equipment shall be set to ensure that automatic
calls to different numbers are spaced such that there is no
less than 5 seconds between the end of one call attempt and
the beginning of another.
Some parameters required for compliance with Telecom’s
Telepermit requirements are dependent on the equipment
(PC) associated with this device. In order to operate within the
limits for compliance with Telecom’s Specifications, the
associated equipment shall be set to ensure that calls are
answered between 3 and 30 seconds of receipt of ringing.
This equipment should not be used under any circumstances
which may constitute a nuisance to other Telecom customers.
Not all telephones will respond to incoming ringing when
connected to the extension socket.
This equipment may not provide for the effective hand-over of
a call to another device connected to the same line.
The answer delay setting of this equipment shall not be set to
less than two rings to answer as this will destroy Caller ID
information.
All persons using this device for recording telephone
conversations shall comply with New Zealand law. This
requires that at least one party to the conversation is to be
aware that it is being recorded. In addition, the Principles
enumerated in the Privacy Act 1993 shall be complied with in
respect to the nature of the personal information collected, the
purpose for its collection, how it is to be used and what it
disclosed to any other party.
Important information
11 - 3
19
20
21
22
23
24
25
26
27
28
29
30
The Caller ID Information is presented in the form: Area Code
+ Directory number
When dialling back, always insert a zero in front of the area
code for a toll call and omit the area code for a local call, If a
zero is inserted in front of the area code for a local call, the call
will still proceed correctly but if the line has non-code access
to another toll carrier, you should check with that carrier
before inserting zero on a local call.
Do not place this product on an unstable surface.
Slots and openings in the case and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never
be blocked by placing the product on a bed, sofa, rug, or other
similar soft surface. This product should never be placed near
or over a radiator or heater. This product should not be placed
in a built-in installation unless proper ventilation is provided.
This product should be operated from the type of power
source indicated on the label. If you are not sure of the type of
power available, consult with your dealer or local power
company.
This product is equipped with a 3-wire earthed plug. This plug
will fit into only an earthed socket. This is a safety feature. If
you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the
purpose of an earthed plug.
Do not allow anything to rest on the power cord. Do not locate
this product where people can walk on the cord.
Do not place anything in front of the machine that will block
received faxes. Do not place anything in the path of received
faxes.
Do not touch a document during printing.
Never push objects of any kind into this product through
cabinet slots, since they may touch dangerous voltage points
or short out parts resulting in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
Do not attempt to service this product yourself, because
opening or removing covers may expose you to dangerous
voltage points and/or other risks. Refer all servicing to service
personnel.
This product has no mains ON/OFF switch. It is therefore
highly important that access to the mains plug and the mains
socket to which the plug is connected, is never obstructed, in
case for some reason the mains power to the machine must
be quickly disconnected.
Unplug this product from the mains power and telephone line
sockets, and refer servicing to qualified service personnel
under the following conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
11 - 4 Important information
31
32
33
■ If the product does not operate normally when the
operating instructions are followed. Adjust only those
controls that are covered by the operating instructions.
Improper adjustment of other controls may result in
damage and will often require extensive work by a
qualified technician to restore the product to normal
operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
We do not advise the use of an extension lead.
This device only responds to Distinctive Alert Cadences DA1,
DA2 and DA4.
Configuration of the machine with Faxability ON will result in
Caller ID information being destroyed when ring cadence DA4
is received.
Important Information for Some Countries
Important Safety Instructions
1
2
3
4
5
6
7
8
9
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do
not use liquid or aerosol cleaners. Use a damp cloth for
cleaning.
Do not place this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may drop, causing serious damage to the
product.
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never
be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
on a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
This product should be operated from the type of power
source indicated on the label. If you are not sure of the type of
power available, consult with your dealer or local power
company.
This product is equipped with a 2-wire grounding type plug
and a 3-wire grounding type plug, a plug having two or three
pins. This plug will only fit into only a grounding-type power
outlet. This is a safety feature. If you are unable to insert the
plug into the outlet, contact your electrician to replace your
obsolete outlet. Do not defeat the purpose of the
grounding-type plug.
Important information
11 - 5
10
11
12
13
14
15
16
17
18
19
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
If an extension cord is used with this product, make sure that
the total ampere ratings on the products plugged into the
extension cord do not exceed the extension cord ampere
rating.
Do not place anything in front of the machine that will block
received faxes. Do not place anything in the path of received
faxes.
Do not touch a document during printing.
Never push objects of any kind into this product through
cabinet slots, since they may touch dangerous voltage points
or short out parts resulting in the risk of fire or electric shock.
Never spill liquid of any kind on the product.
Do not attempt to service this product yourself, as opening or
removing covers may expose you to dangerous voltage points
and/or other risks, and may not be covered under your
warranty. Please refer all servicing to our Authorized Service
Personnel. A list of Authorized Service Centres has been
included for your convenience, or you may contact the Brother
Dealer for Service.
This product has no mains ON/OFF switch. It is therefore
highly important that access to the mains plug and the mains
socket to which the plug is connected, is never obstructed, in
case for some reason the mains power to the machine must
be quickly disconnected.
Unplug this product from the wall outlet and refer servicing to
Authorized Service Personnel under the following conditions:
■ If the power cord is damaged or frayed.
■ If the product has been spilled by liquid.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the
operating instructions are followed. Adjust only those
controls that are covered by the operating instructions.
Improper adjustment of other controls may result in
damage and will often require extensive work by a
qualified technician to restore the product to normal
operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
To protect your product against power surges, we
recommend the use of a power protection device (Surge
Protector).
We do not advise the use of an extension lead.
11 - 6 Important information
■ For protection against the risk of electrical shock, always
disconnect all cables from the wall outlet before servicing,
modifying or installing the equipment.
■ This equipment may not be used on coin service lines
provided by the telephone company or connected to party
lines.
■ Brother cannot accept any financial or other
responsibilities that may be the result of your use of this
information, including direct, special or consequential
damages. There are no warranties extended or granted
by this document.
For Your Safety
To ensure safe operation the three-pin plug supplied must be
inserted only into a standard three-pin power point which is
effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply
that the power is grounded and that the installation is completely
safe. For your safety, if in any doubt about the effective grounding
of the power, consult a qualified electrician.
Disconnect device
This product must be installed near a socket outlet that is easily
accessible. In case of emergencies, you must disconnect the
power cord from the socket outlet in order to shut off power
completely.
Trademarks
The Brother logo is a registered trademark of Brother Industries,
Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2008 Brother Industries, Ltd. All rights reserved.
All other brand and product names mentioned in this manual
are registered trademarks of their respective companies.
Shipment of the fax machine
If for any reason you must ship your fax machine, carefully
package the fax machine to avoid any damage during transit. We
recommend that you save and use the original packaging. The fax
machine should also be adequately insured with the carrier.
Important information
11 - 7
and routine
12 Troubleshooting
maintenance
Troubleshooting
IMPORTANT
For technical help, you must call the country where you bought
the fax machine. Calls must be made from within that country.
Error messages
As with any sophisticated office product, errors may occur. If this
happens, your fax machine identifies the problem and displays an
error message. The most common error messages are shown
below.
You can correct most problems by yourself. If you need more help,
the Brother Solutions Center offers latest FAQs and
troubleshooting tips.
Visit us at http://solutions.brother.com
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
CHECK PAPER
RELOAD PAPER
PRESS STOP KEY
The fax machine is out of
paper or paper is not
properly loaded in the
paper tray.
Refill the paper or remove
the paper and load it again. If
this error appears while
receiving a fax, load paper to
restart printing. If you were
copying or printing reports,
load paper and try again.
(See How to load paper on
page 2-2.)
The paper is jammed in
the fax machine.
See Paper Jam on page
12-5.
COVER IS OPEN
CLOSE COVER
The cover is not closed
completely.
Close the cover.
DOCUMENT JAM
REMOVE JAM
PRESS STOP KEY
The documents were not Insert the document again.
inserted or fed properly, or
were too long.
(See Document Jam on
page 12-4.)
The document is jammed See Document Jam on page
in the fax machine.
12-4.
LINE DISCONNECT The other person or other Try to send again.
person’s fax machine
stopped the call.
MEMORY NEAR ZERO The fax machine is almost Clear the faxes and
out of memory.
scheduled jobs from the
CLEAR MEMORY
memory.
—OR—
Print the faxes that are in the
memory. (See Printing a fax
from the memory on page
5-7.)
12 - 1 Troubleshooting and routine maintenance
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
NOT REGISTERED
You tried to access a
One-Touch or Speed-Dial
number that is not
programmed.
Set up the One-Touch or
Speed-Dial number.
(See Storing One-Touch
Dial numbers/Storing Junk
Fax/Call numbers on page
7-1 and Storing Speed-Dial
numbers/Storing Junk
Fax/Call numbers, page
7-2.)
OUT OF MEMORY
CLEAR MEMORY
The data is too large for
the fax machine’s
memory.
(Fax sending or copy
operation in process)
Press Stop/Exit and wait
until the other operations in
progress finish and then try
again.
—OR—
Clear the faxes and
schedule jobs in the
memory. To gain extra
memory, you can turn off
Fax Storage. (See Setting
Fax Storage on page 8-2.)
—OR—
Print the faxes that are in the
memory. (See Printing a fax
from the memory on page
5-7.)
PAPER JAM
PLS OPEN COVER
REMOVE JAM
The paper is jammed in
the fax machine.
(See Document Jam or
Paper Jam on page 12-4.)
PHONE LINE BUSY The number you dialled
does not answer or is
busy.
Verify the number and try
again.
POLLING FAILED
You tried to poll a fax
machine that is not in
Polled Waiting mode.
Check the other fax
machine’s polling setup.
PRINTHEAD
OVERHEATED
WAIT TO COOL
The print head has
overheated.
Wait 30 minutes for it to cool
or wait until the message
disappears automatically.
RECEIVE FAILED
Poor phone line quality
caused a communication
error.
If the problem continues, call
the telephone company and
ask them to check your
phone line.
RIBBON EMPTY
Your fax machine is out of Install the print cartridge
RESET OR REPLACE ribbon or the print cartridge again or change the ribbon.
is not properly installed.
(See Changing the ribbon on
page 12-9.)
Troubleshooting and routine maintenance
12 - 2
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
MEMORY
UNABLE
UNABLE
UNABLE
The fax machine has a
mechanical problem.
—OR—
A foreign obstacle, such as
a clip or ripped paper, is in
the fax machine.
Open the top cover and
remove any foreign
obstacles from inside the fax
machine. If the error
message continues,
disconnect the fax machine
from the power for several
minutes then reconnect it.
You will lose all faxes in the
memory. Please follow the
steps below before
disconnecting the fax
machine so you will not lose
any important messages.
Check whether the fax
machine has faxes in the
memory
1. Press Menu/Set, 0, 0, 1.
2. If the fax machine does
not have faxes in its
memory, disconnect the
fax machine from the
power source for several
minutes and then
reconnect it.
—OR—
If faxes are present, you
can transfer them to
another fax machine. Go
to Step 3.
Transfer faxes to another
fax machine
3. Enter the fax number to
which faxes will be
forwarded.
4. Press Fax Start.
5. After the faxes are
transferred, disconnect
the fax machine from the
power source for several
minutes and then
reconnect it.
Transfer Journal report to
another fax machine
You can transfer the Fax
Journal report to another fax
machine.
1. Press Menu/Set, 0, 0, 2.
2. Enter the fax number to
which faxes will be
forwarded.
3. Press Fax Start.
DISABLED
TO INIT
TO PRINT
TO SCAN
If you have not set up your
Station ID, you cannot enter
fax transfer mode.
If the error message still
continues, contact Brother
or your dealer for service.
12 - 3 Troubleshooting and routine maintenance
Compatibility
If you are having difficulty sending or receiving a fax due to
possible interference on the phone line, we recommend that you
try setting the compatibility to BASIC.
1
2
3
Press Menu/Set, 0, 2.
Press ▲ or ▼ to select BASIC
(or NORMAL).
Press Menu/Set.
Press Stop/Exit.
2.COMPATIBILITY
Document Jam or Paper Jam
Document Jam
The documents were not inserted or fed properly, or were too long.
1
2
Remove any paper that is not jammed from the ADF.
Open the top cover by lifting the lever on the right side of the
top cover.
3
Pull the document toward the front of your fax machine.
Top Cover
Document is jammed.
4
Close the top cover. Press down on both sides of the top
cover until it clicks.
Troubleshooting and routine maintenance
12 - 4
Paper Jam
The paper is jammed in your fax machine.
1
Remove any paper that is not jammed.
2
Open the top cover by lifting the lever on the right side of the
top cover.
Top Cover
3
Pull the jammed paper gently from the paper feeder toward
the front of the fax machine as per diagram A.
If you can’t, pull the jammed paper towards the back and
remove it as per diagram B.
Diagram A
Diagram B
Printout is jammed.
4
Close the top cover. Press down on both sides of the top
cover until it clicks.
5
Put the paper back into the paper tray.
12 - 5 Troubleshooting and routine maintenance
If you are having difficulty with the fax machine
If you think there is a problem with your fax machine or the way
your faxes look, make a copy first. If the copy looks good, the
problem is probably not the fax machine. Check the chart below
and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed print
and white streaks
across the page or
the top and bottom
of sentences are
cut off.
If your copy looks good, you probably had a bad
connection, with static or interference on the phone
line. If the copy looks bad, clean the scanner.
(See Cleaning the scanner on page 12-9.) If the
problem continues, call Brother or your dealer for
service.
Vertical black lines Your machine’s print head might be dirty. Clean the
when receiving.
print head. (See Cleaning the print head on page 12-8.)
The sender’s scanner may be dirty. Ask the sender to
make a copy to see if the problem is with the sending
machine. Try receiving from another fax machine.
If the problem continues, call Brother or your dealer for
service.
Phone Line or Connections
The fax machine
does not answer
when called.
Make sure receive mode is not set to MANUAL.
(See Choosing the Receive Mode on page 5-1.) Check
for a dial tone. If possible, call the fax machine to hear
it answer. If there is still no answer, check the
telephone line cord connection. Connect a standard
telephone to the fax machine’s telephone socket. If
there is no ringing when you call the fax machine, ask
your telephone company to check the line.
External
Telephone
answering device
(TAD) does not
answer when
called
Make sure that the external TAD is connected
correctly. (See Connecting an external telephone
answering device (TAD) on page 1-6.) Make sure the
TAD is set to answer calls.
No dial tone on the Lift the handset. If you don’t hear a dial tone, check
handset
telephone line cord connections at the fax machine and
wall socket. Check that the handset is connected to the
fax machine’s handset socket. Test the wall socket
with another single line telephone. If there is no dial
tone at the wall socket, call your telephone company.
Receiving Faxes
Cannot receive a
fax
Make sure that the fax machine is in the correct
receiving mode for your setup. (See Choosing the
Receive Mode on page 5-1.)
If there seems to be interference on your phone line, try
setting the Compatibility to BASIC. (See Compatibility
on page 12-4.)
If you connect your fax machine to PABX, set the PBX
to ON. (See Setting PABX (Australia and New Zealand
only) on page 4-5.)
Sending Faxes
Cannot send a fax Ask the other party to check that the receiving machine
has paper.
Print the Transmission Verification Report and check
for an error. (See Printing reports on page 9-1.)
Poor sending
quality.
Try changing your resolution to FINE or S.FINE. Make
a copy to check the fax machine’s scanner operation.
Troubleshooting and routine maintenance
12 - 6
DIFFICULTY
SUGGESTIONS
Dialling does not
work
Check all line cord connections.
Check the power cord connection.
Send a manual fax by lifting the handset and dialling
the number. Wait to hear fax receiving tones before
pressing Fax Start.
Change the Tone/Pulse setting. (See Setting Tone or
Pulse dialling mode (Not available for New Zealand) on
page 4-5.)
Vertical black lines Use the fax machine to make a copy. If the copy shows
when sending.
the same problem, the scanner area is dirty. Lift the top
cover and check the document path. Clean the white
film and the scanner’s glass strip using isopropyl
alcohol and a lint-free cloth. (See Cleaning the scanner
on page 12-9.)
Transmission
Verification Report
prints “RESULT
ERROR”
There is probably temporary noise or static on the
phone line. Try sending the fax again.
Try setting the Compatibility to BASIC.
(See Compatibility on page 12-4.)
If the problem continues, call the telephone company
to check your phone line.
Handling Incoming Calls
Double-ring in
FAX/TEL mode
The fax machine knows the incoming call is not a fax
so it is signaling you to answer the telephone call. Pick
up the fax machine’s handset or answer from an
extension phone, and then press the fax machine’s
Telephone Answer Code (default setting is #51 or #91
for New Zealand).
(See For FAX/TEL mode only on page 5-5.)
Transferring a call If you have answered at the fax machine’s handset,
to the fax machine press Fax Start and hang up immediately.
If you answered at an extension phone, press your
three-digit Fax Receive Code (default setting is 51 or
91 for New Zealand). When the fax machine
answers, hang up.
The fax machine
“hears” voice as
fax tone
If the fax machine is set to Fax Detect ON, it is more
sensitive to sounds. The fax machine may mistakenly
interpret certain voices or music on the line as a calling
fax machine and respond with fax receiving tones.
Deactivate the fax by pressing #51 or #91 for New
Zealand if you are at an extension phone or press
Stop/Exit if you are at the fax machine or an external
phone.
Try avoiding this problem by turning Fax Detect to OFF.
Custom features
on a single line
If you have Call Waiting, Voice Mail, an alarm system
or any other custom feature on a single phone line with
the fax machine, it may create a problem sending or
receiving fax data.
For example: If you are sending or receiving a fax
message while a custom feature signal comes through
on the line, the signal can temporarily interrupt or
disrupt the fax data. Your fax machine’s ECM feature
should help overcome this problem. This condition is
related to the telephone system industry and is
common to all devices that send and receive data on a
single, shared line with custom features. If avoiding a
slight interruption is crucial to your business, we
recommend a separate phone line with no custom
features.
12 - 7 Troubleshooting and routine maintenance
Routine maintenance
Cleaning the print head
Clean the print head when you want to improve the print quality and
also as part of your routine maintenance.
After you have just used the fax machine, some internal parts
of the fax machine are extremely HOT! So please be careful.
1
2
3
Unplug the telephone line cord and the power cord for safety.
Open the top cover by lifting the lever on the right side of the
top cover.
Take out the print cartridge.
4
To clean your fax machine’s print head, wipe the print head
with a lint-free cloth that is dry or lightly moistened with
isopropyl alcohol.
5
6
Wait until the alcohol on the print head is completely dry.
Install the print cartridge. (See Changing the ribbon on page
12-9.)
Close the top cover. Press down on both sides of the top
cover until it clicks.
7
Troubleshooting and routine maintenance
12 - 8
Cleaning the scanner
1
2
3
Unplug the telephone line cord and the power cord for safety.
Open the top cover by lifting the lever on the right side of the
top cover.
Clean the white film and the glass strip with isopropyl alcohol
on a lint-free cloth.
White Film
Glass Strip
Be careful not to bend the white film or drop anything into the
fax machine.
4
Close the top cover. Press down on both sides of the top
cover until you hear it click into place.
Changing the ribbon
Your original ribbon that came with the fax machine may be either
a starter (up to 30 pages) or full (up to 144 pages), and depends
on the country you bought the machine in.
1
Open the top cover by lifting the lever on the right side of the
top cover.
2
Remove the print cartridge containing the used ribbon and set
it upside–down with the blue gear in the upper left corner.
Blue Gear
12 - 9 Troubleshooting and routine maintenance
3
Take the used ribbon out of the cartridge:
1 Snap out the upper and lower right white spools.
2 Slide the roll off the blue gear and lower left white spool.
(Do not remove the blue gear and lower left white spool).
Blue
Gear
Used Ribbon
Upper White Spool
White
Spool
(Do not
remove.)
Lower White
Spool
Cartridge
4
5
Slide the white elastic off the new refill rolls and set them down
with the full roll in the lower position. (The ribbon’s shiny side
is facing down.)
Remove the white spools from the ends of the used cardboard
cores. Then insert them into the same positions in the new
cores.
White Spools
6
Install the new ribbon in the cartridge:
1 Slip the lower left cardboard core onto white spool of the
cartridge and then slip the upper blue core onto the blue
gear of the cartridge.
2 Insert the upper and lower right white spools into the
holders.
Shiny side is face down.
Blue
Gear
White
Spool
White Spools
Insert the teeth of the white spool into the cutouts of the
cardboard core.
Troubleshooting and routine maintenance
12 - 10
7
Turn the upper left blue gear anti-clockwise to tighten the
ribbon as shown.
8
Turn the cartridge over and re-install it in your fax machine:
Insert the recessed
first and place the cartridge into its
four holders.
9
Press down on both sides of the top cover to close it securely.
12 - 11 Troubleshooting and routine maintenance
G Glossary
ADF (automatic document feeder) The document can be
placed in the ADF and scanned one page at a time
automatically.
Anti Junk (Not available for Australia and New Zealand)
Allows you to reject receiving the fax message or telephone
call if you register a particular number with this function on.
Automatic fax transmission Sending a fax without picking up
the handset.
Automatic Redial A feature that enables your fax machine to
redial the last fax number after five minutes if the fax did not go
through because the line was busy.
Auto Reduction Reduces size of incoming faxes.
Backup Print Sets the fax machine to print a copy of every fax
that is received and stored in memory. This is a safety feature
so you will not lose message during a power failure.
Beeper Volume Volume setting for the beep when you press a
key or make an error.
Broadcasting The ability to send the same fax message to more
than one location.
Call Reservation Allows you send a fax and then at the end of
transmission, you can talk with the other party.
Caller ID A service purchased from the Telephone Company that
lets you see the number (or name) of the party calling you.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines
during automatic transmission to tell the receiving machine
that a fax machine is calling.
Communication error (or Comm. Error) An error during fax
sending or receiving, usually caused by line noise or static.
Contrast Setting to compensate for dark or light documents, by
making faxes or copies of dark documents lighter and light
documents darker.
Cover Page Prints a page at the other party’s machine that
contains the sender and recipient’s name and fax number,
number of pages and comment. You can generate an
electronic cover page at the other end with pre-programmed
information from memory or you can print a sample cover page
to fax with your document.
Delayed Fax Sends your fax at a specified later time that day.
Distinctive Ringing A service purchased from the Telephone
Company that provides another phone number on an existing
phone line. The fax machine uses the new number to simulate
a dedicated fax line.
Glossary
G-1
ECM (Error Correction Mode) Detects errors during fax
transmission and resends the pages of the fax that had an
error.
Extension telephone A telephone on the fax number that is
plugged into a separate telephone wall socket.
External telephone A TAD (telephone answering device) or
telephone that is connected to your fax machine.
F/T Ring Time The length of time that the Brother fax machine
rings (when the receive mode setting is FAX/TEL) to notify you
to pick up a voice call that it answered.
Fax Detect Enables the fax machine to respond to CNG tones if
you interrupt a fax call by answering it.
Fax Forwarding Sends a fax received in memory to another
pre-programmed fax number.
Fax Receive Code Press this code ( 5 1 or
9 1 for New
Zealand) when you answer a fax call from an extension or
external phone.
Fax Storage You can store faxes in memory.
Fax tones The signals sent by sending and receiving fax
machines while communicating information.
FAX/TEL You can receive faxes and telephone calls. Do not use
this mode if you are using a telephone answering device
(TAD).
Fine resolution Resolution is 203 x 196 dpi. It is used for small
print and graphs.
Group number A combination of One-Touch and/or Speed-Dial
numbers that are stored on a One-Touch key for Broadcasting.
LCD (liquid crystal display) The display screen on the fax
machine that shows interactive messages during On-Screen
Programming and shows the date and time when the fax
machine is idle.
Manual fax When you lift the handset so you can hear the
receiving fax machine answer before you press Fax Start to
begin transmission.
Menu mode Programming mode for changing your fax machine’s
settings.
Next Fax Reservation Accepts the next document in the ADF for
transmission while the fax machine is still receiving.
One-Touch Keys on the fax machine’s control panel where you
can store numbers for easy dialling. You must use a separate
key for each number.
Out of Paper Reception Receives faxes into the fax machine’s
memory when the fax machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling
sequence stored on One-Touch keys or Speed-Dial numbers.
G - 2 Glossary
Photo resolution A resolution setting that uses varying shades of
gray for the best representation of photographs.
Polling The process of a fax machine calling another fax machine
to retrieve waiting fax messages.
Pulse A form of rotary dialling on a telephone line.
Quick Dial List A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in numerical order.
Remote Access Code Your own four-digit code (--- ) that
allows you to call and access the fax machine from a remote
location.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the fax machine answers
in FAX ONLY, and FAX/TEL mode.
Search An electronic, alphabetical listing of stored One-Touch,
Speed-Dial and Group numbers.
Speed-Dial A pre-programmed number for easy dialling. You
must press the Search/Mute key and then #, two digit code to
start the dialling process.
Standard resolution 203 x 98 dpi. It is used for regular size text
and quickest transmission.
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super fine resolution 203 x 392 dpi. Best for very small print and
line art.
TAD (telephone answering device) You can connect an
external TAD to your fax machine.
Telephone Answer Code (Fax/Tel mode only) When the fax
machine answers a voice call, it pseudo/double-rings. You can
pick up at an extension phone by pressing this code (# 5 1 or
# 9 1 for New Zealand).
Tel-Index List A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in alphabetical order.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Transmission The process of sending documents over the
phone lines from the fax machine to a receiving fax machine.
User Settings A printed report that shows the current settings of
the fax machine.
XMIT Report (Transmission Verification Report) A listing for
each transmission, that shows its date, time and number.
Glossary
G-3
S
Specifications
General
Type
Desktop facsimile transceiver
Memory Capacity
512 KB
Paper Tray
64 g/m2 – 90 g/m2: Up to 30 sheets
Paper Output
64 g/m2 – 90 g/m2: Up to 20 sheets
Printer Type
Line Thermal with Ribbon
LCD
16 characters x 1 Line
(Liquid Crystal Display)
Operating Environment Temperature: 5-35 °C
Humidity: 20-80%
Best Print Quality
20-30 °C
Power Source
220-240V AC 50/60 Hz
Power Consumption
Standby: under 4.0 watts
Operating: under 160 watts
Dimensions
324 mm
340 mm
149 mm
147mm
129 mm
193mm
271 mm
Weight
302 mm
2.8 kg (with components)
Copy
Enlarge/Reduce
S - 1 Specifications
50% to 150%
(50, 75, 87, 93, 100, 120, 125, 150% &
Auto)
Fax
Compatibility
ITU-T Group 3
Coding System
Modified Huffman (MH)
Modem Speed
9600/7200/4800/2400 bps;
Automatic Fallback
Document Size
Document Input Width
148 mm to 216 mm
Paper Size
A4
Automatic Document
Feeder (ADF)
Up to 10 pages
Paper Tray
Up tp 30 sheets (64 g/m2 - 90 g/m2)
Gray Scale
64 levels (Dithered)
Polling Types
Standard, Sequential, Secure,
Delayed Fax
Contrast Control
Automatic/Light/Dark (manual setting)
Resolution
• Horizontal 8 dot/mm
• Vertical Standard
— 3.85 line/mm
Fine, Photo —7.7 line/mm
Superfine, Photo (copy)
— 15.4 line/mm
One-Touch Dial
12 stations
Speed-Dial
100 stations
Groups
Up to 4 groups
Broadcasting
Up to 112 locations
Automatic Redial
3 times at 5 minutes intervals
Auto Answer
2, 3, 4, 5, 6, 7, 8, 9 or 10 rings
(for Australia)
1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings
(for New Zealand)
0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings
(for some countries)
Speaker Type
Monitor
Communication
Source
Public switched telephone network
Specifications
S-2
Memory Transmission Up to 20 pages *
Out of Paper Reception Up to 25 pages *
Starter Ribbon
(Australia and
NewZealand only)
Yield: Up to 30 pages (A4)
Refill Ribbon Rolls
Yield:
Up to 144 pages (A4)
for PC-501, PC-402RF, PC-404RF
Up to 178 pages (A4)
for PC-AS4RF (Not available in
Australia and New Zealand)
* “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper
Reception in ECM mode). Specifications and printed materials
are subject to change without prior notice.
S - 3 Specifications
I
Index
The items in all upper case represent LCD messages.
A
ADF (automatic document
feeder) ....................................6-2
Answering machine (TAD)
........................................ 1-6, 5-1
Anti Junk ........................... 7-1, 7-2
Automatic
fax receive ............................5-1
Fax Detect .......................5-3
fax redial ..............................6-2
transmission .........................6-2
B
Broadcasting ............................6-8
setting up Groups .................7-4
C
Call Back Message ...................6-9
Call Reservation .......................6-9
Caller ID ......................... 5-9–5-12
Canceling
a scheduled fax job ..............6-5
while scanning a fax .............6-5
Cleaning .................................12-8
print head ...........................12-8
scanner ..............................12-9
Connecting
external TAD ........................1-6
external telephone ...............1-6
Control panel overview ..... 1-3–1-4
Copy
multiple ...............................10-2
operations ..........................10-1
reduce/enlarge ...................10-2
Resolution ................ 10-1, 10-2
single ........................ 10-1, 10-2
sort .....................................10-2
specifications ...................... S-1
Cover Page ...................... 6-6–6-8
Custom telephone features ....12-7
D
Date and Time ..........................4-1
Delayed Fax ...........................6-10
Dialling
a pause ................................7-6
fax redial ..............................6-2
Groups .................................7-4
manual .................................7-5
Quick-Dial ............................7-1
Distinctive Ringing (Duet) .......5-13
E
ECM (Error Correction Mode) ..1-5
Error messages on LCD
.................................... 12-1–12-3
Extension telephones
using ....................................5-5
External telephone ................... 1-6
F
Fax codes
changing .............................. 8-2
Fax Receive Code ............... 5-5
Remote Access Code .......... 8-2
Telephone Answer Code ..... 5-5
Fax Detect ................................ 5-3
Fax Forwarding ........................ 8-1
changing remotely ........ 8-4, 8-5
programming a number ....... 8-1
Fax Journal .............................. 9-2
Fax Receive Code ............ 5-5, 5-6
Fax Storage ............................. 8-2
Fax Forwarding .................... 8-1
printing from memory ........... 5-7
turning on ............................. 8-2
Fax, stand-alone
receiving .............................. 5-1
at end of conversation ..... 5-4
difficulties ...................... 12-6
erasing from the memory 8-4
Fax Forwarding ........ 8-1, 8-4
reducing to fit on paper ... 5-4
retrieving from a remote site
................................ 8-4, 8-5
ring delay, setting ............ 5-2
sending
at end of conversation ..... 6-3
contrast ........................... 6-4
delayed .......................... 6-10
fax redial .......................... 7-6
manual ............................ 6-3
Memory Transmission ... 6-12
multiple settings .............. 6-3
overseas .......................... 6-8
Polling Transmit ............ 6-11
resolution ......................... 6-4
specifications .......................S-2
FAX/TEL mode ........................ 5-1
answering at extension phones
........................................... 5-5
double-ringing (voice calls) .. 5-2
Fax Detect ........................... 5-3
Fax Receive Code ............... 5-6
receiving faxes ..................... 5-5
setting F/T Ring Time .......... 5-2
Setting Ring Delay ............... 5-2
Telephone Answer Code ..... 5-5
FaxStream® Duet® ................. 5-13
G
Gray scale ................................S-2
Groups, setting up .................... 7-4
Index
I-1
H
HELP
Help List ...............................9-2
Hold ..........................................7-6
I
International calls .....................6-8
Interrupting (a scheduled job)
..............................................6-13
J
Jams .......................................12-4
L
LCD (Liquid Crystal Display)
........................................ 1-3, 3-1
M
Maintenance, routine ..............12-8
changing the ribbon ...........12-9
cleaning the print head .......12-8
Manual
dialling ..................................7-5
receive .................................5-1
transmission .........................6-3
Memory Status List ...................9-2
Menu Table ............... 3-1, 3-3–3-6
Mute .........................................7-6
N
Navigation keys ........................3-2
O
One-Touch ...............................1-3
changing ..............................7-3
dialling ..................................7-5
storing ..................................7-1
P
Paper ........................................2-1
capacity ................................2-1
size .......................................2-1
Phone line
connections ..........................1-7
difficulties ...........................12-6
multi-line (PABX) ..................1-8
Polling .......................................5-7
Polling Transmit .................6-11
receiving ...............................5-7
Print
Cover Page ..........................6-8
difficulties ...........................12-6
fax from memory ..................5-7
jams ...................................12-5
Q
Quick-Dial .................................7-1
Broadcasting ........................6-8
using Groups ...................6-8
Group dial
setting up Groups for
Broadcasting .................7-4
One-Touch dial
changing ..........................7-3
setting up .........................7-1
I - 2 Index
using ................................ 7-5
Search ................................. 6-1
Speed-Dial
changing .......................... 7-3
setting up ......................... 7-2
using ................................ 7-5
Quick-Dial List .......................... 9-2
R
Receive Mode .......................... 5-2
FAX ONLY ........................... 5-1
FAX/TEL .............................. 5-1
MANUAL .............................. 5-1
TAD:ANSWER MACH. ........ 5-1
Redial/Pause ..................... 6-2, 6-9
Reducing
copies ................................ 10-2
long faxes ............................ 5-4
Remote Access Code .............. 8-3
Remote Commands ................. 8-4
Remote Retrieval ..................... 8-3
access code .................. 8-2, 8-3
commands ........................... 8-4
getting your faxes ................ 8-5
Reports .................................... 9-2
Fax Journal .......................... 9-2
Journal Period ................. 9-1
Help List ............................... 9-2
Memory Status .................... 9-2
Quick-Dial List ..................... 9-2
Tel.Index .............................. 9-2
Transmission Verification .... 9-1
User Settings ....................... 9-2
Resolution
copy ................................... 10-2
fax (Standard, Fine, SuperFine,
Photo) ................................S-2
for next fax only ................... 6-4
multiple ................................ 6-5
Ring Delay, setting ................... 5-2
Ring Volume ............................ 4-4
S
Safety instructions .............. ii, 11-1
Search ...................................... 7-6
Sequential Polling .................... 5-8
Setup
Date and Time ..................... 4-1
Station ID (fax header) ........ 4-2
Socket
EXT socket
external telephone ........... 1-6
TAD (answering machine)
....................................... 1-6
Speed-Dial ........................ 1-3, 7-5
changing .............................. 7-3
dialling ................................. 7-5
storing .................................. 7-2
T
TAD (telephone answering device),
external .................................. 5-1
connecting ........................... 1-6
Receive Mode ...................... 5-1
Temporary Cover Page ............ 6-7
Text, entering ........................... 4-3
special characters ................4-3
Tone signals on Pulse line .......7-7
Troubleshooting ......................12-1
error messages on LCD
................................ 12-1–12-3
if you are having difficulty
incoming calls ................12-7
phone line difficulties .....12-6
printing or receiving faxes
.....................................12-6
sending faxes ................12-6
Turning ...................................6-14
TX Lock ........................ 6-13–6-14
U
User Settings List .....................9-2
V
Volume, setting
beeper ..................................4-4
ring .......................................4-4
speaker ................................4-4
Index
I-3
I - 4 Index
Accessory List
Model Name
Description
PC-501
Printing Cartridge and a re-fill (1 set per box)
PC-402RF
2 re-fills for use in PC-501 Printing Cartridge
PC-404RF
4 re-fills for use in PC-501 Printing Cartridge
PC-AS4RF
4 re-fills for use in PC-501 Printing Cartridge
(Not available in Australia and New Zealand)
Press Menu/Set, 8, 2.
Enter a three-digit number. The cannnot be changed.
Press Menu/Set.
Press Stop/Exit.
Press 9 0.
Exit Remote Operation
Press 9 8.
then for TAD, press 1.
FAX/TEL, press 2.
FAX ONLY, press 3.
Change Receive Mode
4
1 long beeps – Fax message(s)
No beeps – no messages
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset your machine when you finish.
6 Hang up.
1
2
3
4
followed by ) after the beep.
3 Your machine signals the kinds of messages received:
Change Remote Access Code
phone.
2 Enter your Remote Control Access Code (3 digits
1 Dial your machine phone number from a touch tone
Using Remote Access Code
REMOTE CONTROL ACCESS CARD
1
*For optimum print quality and product performance within
published specifications, use only the correct Brother
replacement ribbon. Brother does not recommend the use of
consumables other than genuine Brother consumables.
Failure to use the genuine Brother consumable may damage
the machine and any repair required as a result may not be
covered under warranty.
Accessory List
A-1
Remote Commands
Change Fax Forwarding Setting
Press 9 5.
then to Turn feature off press 1.
Enter Fax Forwarding press 2.
Program Fax Forward Number press 4. Enter the
new number of the remote fax machine where
you want your fax messages forwarded, and then
press # #. Press 9 6 1 after two short beeps, then
enter the number of remote fax machine, and then
# # to retrieve Memory Status List.
Turn Fax Storage on press 6.
2
Retrieve a Fax
Press 9 6.
then to Print a Memory Status List press 1, then enter the
number of remote fax machine, and then # #.
After the beep, hang up and wait.
Retrieve all faxes press 2, then enter the number of
remote fax machine, and then # #. After the beep,
hang up and wait.
Erase all fax messages press 3.
Check the Receiving Status
Press 9 7 1.
1 long beep – Fax message(s)
3 short beeps – no messages
3
A-2
This machine is approved for use in the country of purchase
only, local Brother companies or their dealers will only
support fax machines purchased in their own countries.
ARL/ASA/NZ