User Guide Dragon NaturallySpeaking Dragon Medical

Dragon NaturallySpeaking
Dragon Medical
Version 10
User Guide
Version 10 Professional, Medical, Legal, Contact Center, Preferred, Standard, and Essentials editions.
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50-A11A-10511
Contents
C H A P T E R 1 Introduction 1
About this guide 2
What should I expect from Dragon? 3
C H A P T E R 2 Installation and User Creation 5
System requirements 5
Plugging in the microphone 7
What you should know before installing 7
Before installing the software 8
Choosing type of installation 9
Installing software — Typical Installation 10
Installing software — Custom Installation 12
Modifying application settings for all users 16
Modifying administrative settings 17
Setting formatting options 17
Creating a new user 19
Training a new user 24
Adapting to your writing style 25
Scheduling periodic optimizations 26
Upgrading Existing Users from Versions 8.x and 9.x 27
Version 10 File Structure 29
Accessing log files, samples, and tools 31
Setting command, hot key, backup options 33
C H A P T E R 3 Starting to Dictate 37
Starting Dragon 37
Turning on the microphone
Starting to dictate 39
Getting Help 43
Troubleshooting 45
The DragonBar 45
Using QuickStart 48
38
C H A P T E R 4 Working on Your Desktop 51
Programs, documents, and folders 51
Switching between open windows 52
Opening and closing menus 53
Selecting buttons, tabs, and options 54
Selecting icons on the desktop 55
Resizing and closing windows 56
Scrolling in windows and list boxes 56
Opening lists and making selections 57
iii
Contents
Pressing keyboard keys 57
Moving the mouse pointer and clicking the mouse 62
C H A P T E R 5 Correcting and Editing 67
Correcting mistakes 67
Selecting text by voice 71
Moving around in a document 75
Copying, cutting, and pasting text 77
Deleting text 78
Spelling as you dictate 80
Playing back your dictation 81
Using text-to-speech 87
C H A P T E R 6 Formatting 89
Capitalizing text 89
Formatting text 93
C H A P T E R 7 Dictating Numbers, Punctuation, and Special Characters
Dictating numbers 97
Punctuation 108
Dictating hyphenated words 111
Dictating compound words 113
Dictating names 114
Dictating abbreviations and acronyms 114
Dictating e-mail and Web addresses 117
Dictating special characters 118
Switching recognition modes 123
I N D E X 125
Technical Support 131
Information and Sales 131
Training and Customization Services 131
iv
97
CHAPTER
1
Introduction
D
ragon NaturallySpeaking and Dragon Medical let you talk
to your computer instead of typing. As you talk, your words
are transcribed onto your screen and into your documents or email messages.
Talking to a computer while it types what you say is called
dictating. You can dictate, rather than type, into any program
that accepts text.
You can use Dragon to:
■
Compose letters, memos, and send e-mail messages—Cut and
paste inside your documents as well as revise and format text.
Just think about what you want to say, and then say it into the
microphone.
■
Enter data into forms or spreadsheets. (Available in
Professional and higher editions)—Most people can dictate
numbers faster than they can type. Using Dragon
Professional or higher editions, you can create custom voice
commands to let you move from field to field on your form by
voice.
■
Work on the Web—Search the Web, access information, and
navigate Web pages by speaking URLs and links.
■
Start programs and open menus.
■
Use handheld recorders to dictate while you are away from
your computer. Dragon can then transcribe what you said.
1
Introduction
About this guide
This guide covers all editions of Dragon, including Dragon
NaturallySpeaking and Dragon Medical. Most information
presented applies to all the editions, and differences between the
editions are noted.
Conventions used in this guide
1 This guide contains many examples of words and phrases
you can say when using Dragon. These examples appear in
italics with quotation marks, for example: “Format That
Bold.”
2 Some procedures also include sample text for you to dictate.
Sample text appears in a different typeface, with punctuation
in square brackets.
3 This guide applies to the five English dialects that ship with
Dragon:
■
■
■
■
■
US English
UK English
Australian English
Indian English
Southeast Asian English
US English uses US spelling, punctuation, and time and
currency formats. We recommend US English for Canadian
users since this dialect formats numbers (including times,
telephone numbers, and currency) in North American
formats.
All other dialects use UK spelling, punctuation, and time and
currency formats (some number settings depend on your
Windows Regional Settings). Where multiple dialects are
used in dictation examples, those dialects appear in a different
font style. For example:
You can also correct a longer phrase by saying “Correct
[text] Through [text]” (US/Canada) or “Correct [text] To
[text]” (Other Dialects).
2
User Guide
4 This guide uses US spelling and punctuation for consistency.
5 This guide also includes tips and notes to help you use the
software more effectively. Tips and notes appear like this:
NOTE: If you pause correctly, but Dragon still types a command as
dictation, you can force it to recognize what you say as a command by
holding down the CTRL key.
With Numbers Mode on, Dragon tries to interpret everything you say
as a number. If you dictate words, the results will be unpredictable.
However, you can still navigate menus and switch between programs
by voice when Numbers Mode is on.
What should I expect from Dragon?
One reason to use Dragon is to do your writing more quickly;
creating letters, reports, and other documents by voice. Another
is to reduce the stress associated with keyboarding. Or maybe
you just like the idea of being able to lean back in your chair, put
your feet up on the desk, and still get work done.
Dragon is good for all these reasons, but making it work well
requires some effort from you. Dragon learns about your voice
and pronunciation as you use it. When you use words the
program doesn’t know, it will misrecognize them. By correcting
your mistakes, you help Dragon improve its ability to recognize
your way of speaking.
Do I still need my keyboard and mouse?
Although you can use Dragon to do almost everything on your
computer by voice, some things are still easier to do using the
mouse or keyboard.
If using a mouse and keyboard is an option for you, try
experimenting with using your voice and using your hands for
different tasks, to see what works best.
What if I can’t use a keyboard and mouse?
If using a mouse and keyboard is not an option, Chapter 4,
Working on Your Desktop on page 51.
3
CHAPTER
2
Installation and User Creation
T
his chapter presents how to install and set up Dragon, and
then how to train Dragon to understand your voice.
System requirements
System requirements to run Dragon are:
■
Intel® Pentium® 4 (or equivalent AMD processor) 1GHz
processor or greater. Recommended: Intel® Pentium® 4,
minimum 2.4 GHz (1.6 GHz dual core processor) or
equivalent AMD processor. Faster processor will produce
faster performance.
During the installation process the software checks to make sure
your system meets the minimum requirements. If your system does not
meet the requirements, the software will not be installed.
NOTE:
■
512 MB RAM minimum. Recommended: 1 GB RAM. For
Windows Vista, 1GB RAM is required.
■
512 KB minimum L2 Cache. Recommended: 1 MB L2
Cache.
■
Minimum of 1 GB of free hard disk space. Minimum 2.5 GB
for Dragon Medical.
■
Windows 2000 (Service Pack 4 or higher), or Windows Server
2000 (Service Pack 4 or higher), Windows Server 2003,
Windows XP Home or Windows XP Professional (32-bit with
Service Pack 2 or higher), and Windows Vista Home or
Professional Windows Vista with or without Service Pack 1
(32-bit only).
■
DVD drive required for installation.
5
Installation and User Creation
■
Sound card capable of recording, set to 16 bit 11 KHz for
audio recording.
■
Nuance-approved noise-canceling headset/microphone. A
microphone is included with the full product, but is not
included with upgrade versions.
■
Microsoft® Internet Explorer® 6 or higher (free download
available at www.microsoft.com).
■
Speakers—Optional for playback of recorded speech and textto-speech features.
■
For Bluetooth wireless microphone support, visit
http://support.nuance.com/compatibility.
■
An Internet connection for activation and automatic updates.
■
Additional software—Additional operating system support for
Professional, Legal, and Medical Editions:
Citrix MetaFrame Presentation Server 4.0 or 4.5 for Citrix
support.
Multiple users on one computer
Dragon is licensed on a “per individual” basis. You are
permitted to install the software on more than one computer
(such as on a desktop and a laptop computer, or on a work and
a home computer), but you cannot use the software concurrently
on more than one computer.
You are permitted to create multiple voice profiles, so long as
each voice profile is for you. If someone else wants to create a
voice profile, that person must purchase a separate Dragon
license.
Volume license agreements are available.
6
User Guide
Plugging in the microphone
To use Dragon, you will need to plug in your microphone.
If you are not sure how to plug in your microphone, consult the
documentation that came with your microphone.
NOTE: If you already have speakers for your computer, you can also
use these to playback recorded speech instead of your headphones.
What you should know before installing
Before installing, modifying, or upgrading Dragon, you should
know about issues with Vista and coexistence with other
Dragon products.
Installing Dragon to a custom location
The default installation directory for Dragon is:
C:\Program Files\Nuance\NaturallySpeaking10
During the installation procedure, you can choose to install
Dragon to a different directory or drive on your machine.
Choosing a different directory during installation only installs
the Dragon program files to that location.
Regardless of where you install the Dragon program files,
Dragon always installs the languages and vocabularies that you
selected during the installation to the C: drive, as well as
creating the location where your users files will be created.
These files can consume a large amount of disk space on your
C: drive. For more information on the Dragon installation
directories, see Version 10 File Structure on page 29.
You can customize your installation to reduce the amount of
disk space used on your C: drive by not installing unwanted
languages and vocabularies. For more information, see
Installing software — Custom Installation on page 12.
Installing on Windows Vista
Dragon Version 10 is compatible with all editions of Windows
Vista. Versions 8.x, 9.0, and 9.1 of Dragon do not install or run
7
Installation and User Creation
on Windows Vista. (Versions 9.5 and higher do work on
Windows Vista.)
If you upgrade a machine from a previous version of Windows
to Windows Vista and that machine has Version 8.x, 9.0, or 9.1
of Dragon installed, that version of Dragon will not work after
upgrading to Windows Vista. All your user profiles from these
previous versions remain intact and can be upgraded when you
install Dragon Version 9.5 or higher.
Coexistence with other Dragon products
Coexistence with previous versions of Dragon
You can have only one version of Dragon NaturallySpeaking
installed on your system.
NOTE: Running Version 8.x or 9.x concurrently with Version 10 is not
supported.
Coexistence with Dragon NaturallySpeaking SDK
Client Edition
You can install Dragon SDK Client Edition 10 on the same
machine where Dragon 10 is installed. In addition, Dragon 10
and Dragon SDK Client Edition 10 can share users and
vocabularies.
You can only run one product at a time. For example, if you are
running Dragon, you cannot run any of the SDK Client tools or
samples.
NOTE: Coexistence of Version 10 with Dragon SDK Client Edition
Version 8.x or 9.x is not supported.
Before installing the software
Before installing, modifying, or upgrading Dragon:
1 Close all open applications.
2 Turn off or disable antivirus software; the installation process
can sometimes trigger a false virus report.
8
User Guide
NOTE: You must have Administrator rights to install or uninstall Dragon
on Windows 2000, Windows XP, or Windows Vista. Administrator
rights are not required to create a user or use the software after
installation.
On Windows 2000, Windows XP Professional, and Windows Vista
systems, if as an administrator you want to create a Dragon user for a
Windows limited user (user with restricted privileges), you must log on
using that Windows limited user account before creating the Dragon
NaturallySpeaking user.
If you create a Dragon user account for a limited user while logged in
as a Windows administrator, the limited user will not be able to access
that user account. These restrictions also apply to an upgrade
installation.
3 Choose the type of installation to carry out.
Choose Installation Type
Choose whether to install the entire product or only
particular features of the product, as explained in the next
section.
You can also carry out an MSI installation. Refer to the
online Dragon System Administrator Guide PDF or Help file
for details.
Choosing type of installation
When you install Dragon, you can either do a complete (typical)
installation or a custom installation. Nuance recommends you
do a complete installation unless you are experienced with the
product. The table below tells more about each installation type.
TYPE
DESCRIPTION
Typical/ Installs all options and speech files. Requires
Complete the maximum disk space.
9
Installation and User Creation
TYPE
DESCRI PTION
Custom
Lets you select options and speech files to
install. Can greatly reduce the disk space
required. During a custom installation, in the
Dragon Naturally Speaking Professional
and Dragon Medical editions, you can modify settings that are then applied to all users
created with this installation, including Windows limited account users.
NOTE: If you decide not to install some Dragon components by
selecting Custom installation, you can install them later by running the
Setup program again and choosing Modify.
If you are installing the product for multiple users, you should
choose a Custom installation rather than a Typical/Complete
installation. To carry out a custom installation, proceed to
Installing software — Custom Installation on page 12.
Otherwise, proceed with Installing software — Typical
Installation on page 10.
Installing software — Typical Installation
To install all features of Dragon:
1 Insert the Dragon DVD into your DVD drive.
If the installation does not start automatically, use Windows
Explorer to find and double-click setup.exe on the DVD.
NOTE: Windows Vista: When you start the installation on Windows
Vista, you may see the message saying A program needs your
permission to continue. Click Continue to start the installation.
2 After the Windows Installer begins, it installs two software
packages if they are not already installed:
■
■
Visual C++ Version 8.0
PowerMic Microphone Drivers (Medical edition only)
3 After the Wizard begins, click Next to proceed to the License
Agreement page. Read the text and select I accept the terms...,
then click Next.
10
User Guide
4 Enter your User Name and Organization, and the Serial
Number supplied to your installation.
5 (Optional) When the Setup Type page appears, click the
Change button and choose where to install the product.
If no earlier versions of Dragon are installed on your system,
the default directory is:
C:\Program Files\Nuance\NaturallySpeaking10
For a list of directories created by installation, see Version 10
File Structure on page 29.
6 While you are still on the Setup Type page, select Typical.
7 On the Ready to Install the Program page, you can choose:
■
Enable QuickStart mode for the current user—If you enable
QuickStart, the product launches at system startup time
and adds the Dragon QuickStart icon to the Windows task
bar.
■ Upgrade existing speech files to work with the installation—
If you select this option, either immediately after you install
(or after you reboot when you are prompted to reboot),
Dragon starts the user upgrade process (Upgrading
Existing Users from Versions 8.x and 9.x on page 27).
8 Click Install to start the installation.
11
Installation and User Creation
9 When prompted, click Finish to complete the installation. (If
you are prompted to restart your computer, restart it now.)
10Select Start > All Programs > Dragon NaturallySpeaking 10 >
Dragon NaturallySpeaking 10. The DragonBar appears on
your desktop.
11(optional) If you have users from Version 8.x or 9.x that you
would like to upgrade before proceeding, refer to Upgrading
Existing Users from Versions 8.x and 9.x on page 27.
12If you have no previously existing users, the New User
Wizard starts immediately after you run the product. Proceed
to Creating a new user on page 19 to set up a user, then
continue as instructed, to train the user.
You are now ready to create a user, as explained under Creating
a new user on page 19.
Installing software — Custom Installation
To install portions of Dragon or to install it for multiple
users:
1 Insert the Dragon DVD into your DVD drive.
If the installation does not start automatically, use Windows
Explorer to find and double-click setup.exe on the DVD.
NOTE: Windows Vista: When you start the installation on Windows
Vista, if you see a message saying A program needs your
permission to continue, click Continue to start the installation.
2 After the Windows Installer begins, it installs two software
packages if they are not already installed:
■
Visual C++ Version 8.0
■ PowerMic Microphone Drivers (Medical edition only)
3 After the Wizard begins click Next to proceed to the License
Agreement page. Read the text and select I accept the terms...,
then click Next.
4 Enter your User Name and Organization, and the Serial
Number supplied to your installation.
12
User Guide
5 (Optional) When the Setup Type page appears, click the
Change button and choose where to install the product.
If no earlier versions of Dragon are installed on your system,
the default directory is:
C:\Program Files\Nuance\NaturallySpeaking10
For a list of directories created by installation, see Version 10
File Structure on page 29.
6 While you are still on the Setup Type page, select Custom for
the type of installation.
NOTE: If you decide not to install some Dragon components by
selecting Custom installation, you can install them later by running the
Setup program again and choosing Modify.
7 Click Next and you see a tree where you can select any
particular feature of the product and click the down arrow to
its left to choose where/when to install it:
■
Install now, on local hard drive
■ Install now, with all subfeatures on local hard drive
■ Install when it is needed on a just-in-time basis
These options are particularly useful for installing multiple
languages and/or multiple vocabularies.
13
Installation and User Creation
For example, see the selections for the Southeast Asian
English vocabulary shown in the illustration below.
If you are using Dragon Medical, you can choose to install,
for example, the Surgery vocabulary under US English,
shown in the next illustration.
Installing other languages, dialects, and
specialized vocabularies
To install user files for the other languages or dialects supplied
with your edition, choose Custom on the Setup Type page. The
user files for each language or dialect contain both spellings
and pronunciations specific to that region. For example, users
who wish to dictate US English spellings—including users with
accents—should install the US (American) English user files.
14
User Guide
8 Click Next again and, if you do not have the Professional or
Medical edition, skip to the next step. Otherwise, choose any
check boxes under Additional options to have additional dialog
boxes pop up at the end of the installation, where you can
make changes that affect all users dictating on this computer.
OPTION
DES CR IPT ION
Modify the application's settings for all users
Displays the Options dialog box at the end of the installation; here you set several options for all users at once
(see online Help for details). Useful for an installation in
a shared area; for example, in an examining room
where multiple healthcare providers can dictate.
Modify the administrative settings
Displays the Administrative Settings dialog box at the
end of the installation, where you set up the Roaming
User feature, where to backup your files, and who can
modify commands/vocabularies.
Formatting options
Displays Formatting dialog box at end of installation,
where you apply uniform formatting to all documents
dictated at this installation; for example, formats for
dates, times, and phone numbers. You also set whether
to expand contractions, apply abbreviations, and insert
commas automatically. See online Help for more details.
9 Click Next.
10On the Ready to Install the Program page, you can choose:
■
Enable QuickStart mode for the current user
In QuickStart mode, the product launches on system
startup with the Dragon QuickStart icon in the Windows
task bar. For more on the QuickStart option, see Version
10 File Structure on page 29.
■
Upgrade existing speech files to work with the installation
15
Installation and User Creation
If you select this option, immediately after you reboot,
Dragon NaturallySpeaking starts the user upgrade process.
11Click Install to start the installation.
12When the installation completes, proceed with any of the
following sections that apply to your custom installation:
■
Modifying application settings for all users on page 16
■ Modifying administrative settings on page 17
■ Setting formatting options on page 17
13If you chose to upgrade speech files earlier, when the
message about upgrading your user speech files pops up, click
OK. (The message might tell you that the installation will not
be complete until after your system is restarted.)
14Check Yes, check for program updates to download any
updates after the setup completes and click Finish to complete
the installation.
15If you were told you need to reboot in order to complete the
installation, reboot your computer now.
16Select Start > All Programs > Dragon NaturallySpeaking 10 >
Dragon NaturallySpeaking 10.
17If you have users from Version 8.x or 9.x that you would like
to upgrade before proceeding, refer to Upgrading Existing
Users from Versions 8.x and 9.x on page 27. Otherwise, if
you have no previously existing users, the New User Wizard
starts immediately and you can create a user as explained
under Creating a new user on page 19.
Modifying application settings for all users
If you checked off Modify the application’s settings for all users
during a custom installation, the Options dialog box opens
immediately after the installation completes.
NOTE: If you did a typical installation, open the Options dialog box
by running Dragon NaturallySpeaking and selecting Tools > Options.
16
User Guide
In the Options dialog box, you see several tabs you can use to set
up various aspects of dictating with the product:
■
Correction
■ Commands
■ View
■
Hot keys
■ Text-to-speech
■ Miscellaneous
■
Data
For more information on each tab, see the online Help. If you
have the Medical Edition, you also see tabs for PowerMic I,
PowerMic II, and the Dictation Box.
Modifying administrative settings
If you checked Modify the administrative settings during a
custom installation, the Administrative Settings dialog box opens
immediately after the installation ends.
NOTE: If you did a typical installation, open the Administrative
Settings dialog box by running Dragon NaturallySpeaking without
opening a user and selecting Tools > Administrative Settings.
In the Administrative Settings dialog box, you see these tabs:
■ Roaming—To set up roaming users.
■ Miscellaneous—To create backup/distribution directories and
control who can modify custom commands.
■ Scheduled Tasks—To schedule voice recognition optimization
and data collection for improved accuracy, and let users
modify the schedule.
For details, refer to the Help by clicking the Help button.
Setting formatting options
If you checked Formatting options on the Custom Setup page
during a custom installation, the Formatting dialog box opens
after the installation completes.
If you did not do a custom installation, to set up formatting: Run
Dragon, open a user, and select Tools > Formatting. Then choose
the General tab.
NOTE:
17
Installation and User Creation
The Formatting dialog box for all versions of Dragon
NaturallySpeaking appears as shown below.
Choose the options to
apply to your dictated
documents.
In Dragon Medical, the Formatting dialog box offers a wider
variety of options (shown in the next illustration), including
18
User Guide
more possible formats for capitalization, numbers, units of
measure, and abbreviations.
Creating a new user
Before you can begin using Dragon, you must create a user for
each person or healthcare provider who is dictating.
Your user files store acoustic information about your voice that
Dragon uses to recognize what you say. These files also store
any changes you make to the standard vocabulary—any
specialized words, names, acronyms, and abbreviations you
add.
19
Installation and User Creation
When you launch the software for the first time, the New User
Wizard starts and leads you through creating a new user:
NOTE: If you upgraded a single user from an earlier version, Dragon
loads that user. If you upgraded multiple users, it displays all upgraded
users in the Open User dialog box.
To create a user:
1 Type a name for Your Name.
2 Select your language for Language. Dragon Version 10 lets
you create and train users in multiple languages. If you have
purchased an edition with support for more than one
language, you can add languages by later choosing Custom
during the installation and having the Dragon DVD available
to install the language files for creating the user.
3 Select your accent (optional)
Your choices are:
■
General - use this if your accent is not covered by the other
choices or your are not sure which accent to select. See the
note below for more information.
■ Australian accented English
■ British accented English
■ Indian accented English
20
User Guide
■
Inland Northern US (Great Lakes area) - This accent
model covers Upstate New York through the Chicago
area.
■ SEAsian accented English - South East Asian
■ Southern US - This accent model covers most of the
Southern United States, including Texas.
■ Spanish Accented English.
Determining your own accent can be difficult. For example, say
you grew up in one part of the United States but have lived long
enough in another part to lessen your original regional accent. If
you have any doubt about picking an accent, select General.
If you do not select a specific accent (in other words, you select
the default General accent), you may want to perform Acoustic
Optimization after using the product for several hours. Acoustic
Optimization updates your user files with accumulated acoustic
data from any corrections and additional training you may have
done. Running Acoustic Optimization will increase your overall
accuracy. In the process of increasing your accuracy, Acoustic
Optimization may select a different accent for you.
If you select a specific accent, Acoustic Optimization will still
increase your overall accuracy, but will not change your accent.
Once you have selected a specific accent for the user, you
cannot change it later.
4 Select your microphone or other audio input device from the
Dictation source drop-down list.
5 Vocabulary—Select the appropriate vocabulary from the drop-
down list. Dragon uses the vocabulary to recognize words
correctly based not only on their sound, but also on their
context.
6 When you create a user, Dragon chooses the vocabulary and
speech model that best fit your computer’s speed/memory.
Usually, you should follow this recommendation. For a General vocabulary, you see an Advanced button that you can
click to change the speech model type and vocabulary size:
21
Installation and User Creation
■
Speech model—Used to adapt to your voice during training.
Dragon recommends the model that best fits your computer’s speed and memory.
■ Vocabulary size—Choose:
■ Medium—Requires at least 512 MB of RAM.
■ Large—Requires at least 1 GB of RAM.
■ Empty Dictation—(Professional and Medical editions
only) Vocabulary with a language model but without any
words, designed for experienced users or resellers who
want to create highly specialized vocabularies.
7 Initial Training: Training is a process where you read text
aloud so that Dragon NaturallySpeaking can more readily
recognize your speech. Completing initial training before you
start dictating enhances initial recognition accuracy. Choose
the type of training to carry out:
■
None—Choose to skip initial training.
■ Short—Choose to read aloud from provided text. Provides
greater initial accuracy than None.
■ Special—Choose if you have difficulty speaking, a strong
accent, a speech impediment, or stuttering.
If you skip initial training, it is important to read the text
exactly as presented when the New User Wizard leads you
through the volume and quality checks for your microphone.
You can do additional training later by running Perform
Additional Training from the Accuracy Center.
8 Click Next to continue. Then proceed with Setting up/
positioning your microphone on page 22.
Setting up/positioning your microphone
1 Click Next to have the New User Wizard lead you through
setting up your microphone.
2 When the New User Wizard first shows/explains how to,
position your microphone.
Positioning the microphone correctly is important. If the
microphone is out of place, Dragon might not be able to hear
you clearly and make more mistakes.
22
User Guide
Consistent positioning is also important. Make sure that you
position the microphone the same way each time you dictate.
Here are some tips on using particular types of microphones:
Using a headset microphone
■
Position the microphone about a half-inch (approximately
the width of your thumb) from your mouth and a little off
to the side. The microphone should not touch your mouth,
but it can be almost touching your lips.
■ If you need to move the microphone out of the way, lift the
“boom” up and over your head, rather than bending it out
of position or removing the headset.
Using a handheld microphone
■
Hold the microphone one to three inches from your mouth
and a little off to the side.
■ If the volume display on the DragonBar turns red, try
holding the microphone slightly farther from your mouth.
TM
Using an array microphone
■
Position the array 18 to 30 inches from/pointed at your
mouth.
■ Avoid blocking the path between your mouth and the
array, for example by holding a book or paper in front of
your face.
■ Avoid having any source of noise or signal other than your
voice directly facing the array within at least 15 feet.
3 Click Next to continue with Checking microphone volume/
sound quality on page 23.
Checking microphone volume/sound quality
1 When the Adjust Your Microphone: Volume Check page of the
wizard appears, click the Start Volume Check button and then
read aloud the text displayed in the box.
2 When the program beeps to indicate it has finished checking
the volume, click Next.
23
Installation and User Creation
3 When the Adjust Your Microphone: Quality Check screen
appears, click Start Quality Check and then read aloud the
text displayed in the box.
4 The program beeps when it has finished evaluating the sound
quality of your system. If Dragon displays PASSED, click the
Next button to continue.
NOTE: Windows Vista or XP: If you get a Sound level is too
low error while creating a Dragon user, to boost the microphone’s
volume:
1. Select Start > Control Panel > Sound.
2. On the Recording tab, double-click the Microphone icon to open
the Microphone Properties dialog.
3. Based on your sound card and microphone, you set the boost from
the Level or Custom tab. If you see a slider to set the boost, move the
slider all the way to the right for the maximum boost. If you see a Boost
checkbox, select the checkbox.
5 Proceed with Training a new user on page 24.
Training a new user
If you selected Short training when you created the user, you are
prompted to start General Training after you check the volume
and quality of your microphone.
Performing training when creating a user enhances your initial
recognition accuracy. In initial training you read aloud for
several minutes from one of the available texts.
NOTE:
For information on training a mobile user, see the online help.
To train a new user:
1 When the yellow arrow showing you where to start reading
appears, begin reading the text. To take breaks while you’re
training the program, click Pause.
24
User Guide
NOTE: To advance through the first two screens, you must say the
sentences without pausing. For the rest of the screens, it’s okay to pause
in the middle of a sentence.
When the words change color, it means the computer has
heard and recognized them.
2 If you re-read the same words and the computer still doesn’t
get it, just click Skip. Otherwise, click Next to continue.
3 Choose a text to read aloud and click OK.
You only need to read for about five minutes to train Dragon
to recognize your voice.
You can take breaks during this training by clicking Pause.
Don’t worry if you make mistakes or laugh. You should try to
read exactly what you see on the screen, but it’s okay if you
read something incorrectly. The computer either ignores the
mistake or positions the yellow arrow at the beginning of the
text for you to reread it.
The progress bar shows how much text is left to dictate.
NOTE:
During training, dictating punctuation is not necessary.
4 When you’ve read enough, the New User Wizard displays a
congratulations message. Click OK and Dragon starts
adapting to your voice.
5 Proceed to Adapting to your writing style on page 25.
Adapting to your writing style
After it adapts to your voice, the New User Wizard prompts you
to adapt Dragon to your writing style.
Dragon can analyze your writing style to increase your overall
recognition accuracy. This tool scans documents in your My
Documents directory—Microsoft Word, Corel WordPerfect, text
files, html files, and rich text files (.rtf).
Adapting to your writing style can add 5 to 30 minutes to user
training. Close all other programs when you run this step.
25
Installation and User Creation
NOTE: Though we recommend that you run this part of the New User
Wizard, if you plan to skip this step, select Skip this step rather than
Cancel.
1 Click Start to continue. While scanning your files, the New
User Wizard displays its status.
2 When Dragon has finished adapting to your writing style,
click Next.
3 Proceed to Scheduling periodic optimizations on page 26.
Scheduling periodic optimizations
After it adapts to your writing style, the New User Wizard
presents the Periodic Optimizations page, where you select the
type of language and acoustic model optimizations Dragon
should carry out and how often:
1 Check off the optimizations you want carried out.
2 To the right, click the Configure button to set when, how
often, and what time of day to run each optimization. Instead
of Daily, Weekly, and Monthly, you can run the optimization At
System Startup, At Logon, or when the system is idle.
3 You might be asked to enter your Windows password.
4 Under Data Collection you set whether or not to collect data
and schedule when it should be collected. If you choose to
turn it on, this process collects 500 MB of acoustic data from
your dictation sessions. You have the option of sending that
data to Nuance to help improve the accuracy of future
versions of Dragon. No personal information is ever sent to
Nuance and participation in data collection is completely
voluntary. Click Configure to schedule acoustic data
collection to occur and be sent Daily, Weekly, or Monthly, and
to indicate the date and time it should start.
5 On the Done page of the wizard, you can choose to run the
tutorial, see new features, or begin dictating with the user you
just created.
26
User Guide
Auto Configuration Based on System Profile
After you create a user, Dragon automatically analyzes your
hardware and changes the default settings of your users to
optimize performance. The changes could include:
■
Disabling Natural Language Commands in some applications.
■ Adjusting the Speed vs. Accuracy slider in the Miscellaneous tab
of the Options dialog box to favor speed.
Depending on your hardware, you might receive a message
indicating Dragon has taken these actions. If Dragon modifies
these settings, you can change them after you have finished
creating the user, as explained in these online Help topics:
■
Enabling Natural Language Commands
■ Adjusting Speed vs. Accuracy
Upgrading Existing Users from Versions 8.x and 9.x
If you chose to upgrade existing users during the installation, the
User Upgrade Wizard appears the first time you run Version 10.
NOTE: If you do not want to upgrade users right now, you can exit from
the wizard and do it later.
Otherwise, you can start the User Upgrade Wizard from the
Windows Start menu at any time.
To upgrade existing
users:
1 To start the User
Upgrade Wizard,
select Start > All
Programs > Dragon
NaturallySpeaking
10.0 > Dragon
NaturallySpeaking
Tools > Upgrade
Users. The User
Upgrade Wizard
appears.
27
Installation and User Creation
2 On the Select Users to Upgrade page, modify the list of users to
include users that you want to upgrade. The wizard starts by
including all users in the current folder as candidates to
upgrade. You add users to the list by clicking the Add button
and browsing for additional users in other locations. You
remove users from the list by selecting them and clicking the
Remove button. After the list contains only the users you
want to upgrade, click Next.
3 Click Next and choose the location for the upgraded user
files. As the User Upgrade Wizard modifies your user files to
work with the newest version, it can move place the
upgraded user in another location while keeping the old files
untouched, in case you need them again.
4 Click the Browse button in the Choose Destination page of the
wizard to select the location for the upgraded user files. If you
do not set a location, the files are placed in the default
location (see Version 10 File Structure on page 29).
5 (Optional) If you want to make changes to the user locations,
base vocabularies, and/or acoustic models, click the Advanced
button and the Advanced Options dialog box opens.
In this dialog box, you can make finer adjustments to how the
wizard upgrades particular users. You see a list of the users
being upgraded. For each user you see the user name, old
location, vocabulary, and one or more acoustic models.
When you click on the location line of a user in the list, the
New Location text box below the list becomes available. You
can click Browse and select a new location.
When you click on the vocabulary line of a user in the list, the
New Base Vocabulary text box below the list becomes
available. You can choose a new base vocabulary from the
drop-down list.
When you click on the acoustic model line of a user in the list,
the New Acoustic Model text box below the list becomes
available. You can choose a new combination language,
language model, and accent from the drop-down list.
28
User Guide
6 Click Next to proceed to the Upgrade Users page where you
click Begin to begin the upgrade process. Expect to wait
approximately 5 minutes for each user being upgraded.
7 When the upgrade process is complete, click Finish.
8 If the User Upgrade Wizard ran in response to you starting
the product, the Open User window displays a list of users and
you can select a user to dictate.
Version 10 File Structure
NOTE:
File locations shown apply to installations in the default location.
Windows 2000/XP Pro/XP Home/Windows Server
2003 directory structure
Dragon Program directory
You can specify this location during the installation.
C:\Program Files\Nuance\NaturallySpeaking10
\Ereg
\Help
\Program
\Tutorial (optional)
Data and user directories
You can not change this location - Dragon will always install
these directories to your \Document and Settings directory.
C:\Documents and Settings\All Users\Application
Data\Nuance\NaturallySpeaking10\
\Custom
\Data
\Data\Training
\Users
C:\Documents and Settings\<username>\Application
Data\Nuance\NaturallySpeaking10\
\Results
Windows Vista directory structure
Dragon Program directory
29
Installation and User Creation
You can specify this location during the installation.
C:\Program Files\Nuance\NaturallySpeaking10
\Ereg
\Help
\Program
\Tutorial (optional)
Data and user directories
You can not change this location - Dragon will always install
these directories to your \Document and Settings directory.
C:\ProgramData\Nuance\NaturallySpeaking10\
\Custom
\Data
\Data\Training
\Users
C:\Users\<username>\AppData\Roaming\Nuance\
NaturallySpeaking10\Results
Cleaning up after uninstalling
The following files remain on your machine after you uninstall:
\Windows\Speech\
VText.dll
Vdict.dll
WrapSAPI.dll
XTel.Dll
Xcommand.dll
Xlisten.dll
Xvoice.dll
spchtel.dll
speech.cnt
speech.dll
speech.hlp
vcauto.tlb
vcmd.exe
vcmshl.dll
vtxtauto.tlb
Dragon installs these files for Microsoft SAPI4 support. If you
do not have other speech applications that require SAPI4, you
can safely remove these files. If you do have applications that
require SAPI4 support, you might need to re-install those
applications if you remove these files.
30
User Guide
Accessing log files, samples, and tools
You can open log files and samples from the desktop:
■
NaturallySpeaking log file (dragon.log)—Select Start >
Programs > Dragon NaturallySpeaking 10.0 > Show Dragon Log.
■
NaturallySpeaking setup files (dgnsetup.log)—Select Start >
Programs > Dragon NaturallySpeaking 10.0 > Show Setup Log.
■
Structured command samples—Select Start > Programs >
Dragon NaturallySpeaking 10.0 > Sample Commands.
(Professional and Medical editions only)
■
Tools—Select Start > All Programs > Dragon
NaturallySpeaking 10.0 > Dragon Tools. (Professional and
Medical editions only)
31
Installation and User Creation
32
User Guide
Setting command, hot key, backup options
You use the Options dialog box to set where you can dictate
commands, assign hot keys, customize how text is formatted, set
initial microphone settings, and set the how often your user files
are backed up.
NOTE: If you did not do a custom installation (which opens the
Options dialog box automatically at the end of the installation), you
can open the Options dialog box by running Dragon
NaturallySpeaking and selecting Tools > Options.
Correction tab—Select, correct, spell options
Under the Correction tab, you can set up the behavior of
standard commands, such as Select, Correct, and Spell.
Select and Correct are commands that select or correct text. Spell
is also a command that opens the Spell dialog box. You can
choose to have Select bring up the Correction menu, then
indicate how it should display by checking off items under
Correction Menu.
Commands tab—Types of commands you can dictate
Under the Commands tab, you can choose the type of commands
you want to be able to dictate.
Alongside Natural Language commands, you might also want
to enable mouse commands (such as “Drag”) and mode
switching commands, such as “Switch to Command.”
You then set how fast the mouse should move in response to
commands.
In addition, you can choose to have commands available in
HTML windows, and to have search commands available for
use in your web browser, on your desktop, and/or in email.
View tab—Set DragonBar location/appearance
In the View tab, you can set how the DragonBar is positioned:
■ Permanently docked across the top or bottom of your screen
■ Floating so that you can move it with the mouse
33
■
Clinging to the application window where the text is
transcribed
■ Sitting in the Windows tray as an icon
You can also choose whether or not to display the Results Box,
where that box should be positioned, and whether or not that
box should be hidden after a particular number of seconds. You
can choose to have the product beep after it recognizes text.
Hot keys tab—Microphone, menus, windows
Under the Hot keys tab, you can set/modify the hot keys that:
■ Turn on/off the microphone
■ Open the Correction menu
■ Switch between Command and Dictation modes
■ Open the Dragon menu on the DragonBar
■ Wake microphone up from Sleep mode
■ Take press-to- talk action
■ Open the Dictation Box
■ Play back audio
■ Increase audio playback speed
■ Transfer text from the Dictation Box
■ Run Dragon in Hidden mode
If your computer does not have a number pad, you must set
these hot keys to keyboard keys to use them.
Text-to-speech tab—Readback voice
NOTE: Dragon Medical loads the text-to-speech engine the first time you
use a text-to-speech command after starting Dragon Medical.
Under the Text-to-speech tab, you can:
■
Adjust volume, pitch, and speed of text-to-speech playback
■ Select a voice to read for text-to-speech playback
■ Preview text-to-speech playback
■ Remove the text-to-speech engine from memory
34
User Guide
The text-to-speech engine should not affect performance, so
generally you will not need to unload it.
Miscellaneous tab—Actions on open/close user
Under the Miscellaneous tab, you can:
■
■
■
■
■
■
■
Set the microphone to initialize in Sleep mode, requiring you
say “Wake Up” or “Listen to Me” before you can dictate
Open DragonPad on startup
Save user files whenever you exit, without prompting you
Set the balance between speed and accuracy
Turn on a screen reader for visually impaired users
Turn on Microsoft Active Accessibility feature, required to
control menus and dialog boxes of some Windows applications
Launch Dragon in QuickStart mode
Data tab—Archiving and space usage options
Under the Data tab, you can choose to:
■
■
■
■
■
■
■
■
■
■
■
Store corrections in an archive for use by optimizer engines
and set the maximum size that the archive is allowed to reach
Maintain smaller user files to easily move to other computers
Use only new training data when optimizing after training,
rather than using all data available for that user
Set amount of extra space on the disk to reserve for holding
dictation after dictation fills your random access memory
Save audio files as well as the recognized text
Automatically back up audio files after a certain number of
saves
Run optimizations on the schedule set by the administrator
Collect data about this user’s acoustic and language model
optimizations to Nuance for improving future accuracy
Delete the data stored about the user’s acoustic and language
model
Create a usability log
Always save audio files
35
PowerMic I tab—Hot keys on microphone (Medical
Edition only)
Under the PowerMic I tab, you can set actions taken by
PowerMic microphone buttons:
■
Dictate
■
Stop/Play
■
Top Left
■
Lower Left
■
Fast Forward
■
Rewind
■
Top Right
■
Lower Right
PowerMic II tab—Hot keys on microphone (Medical
Edition only)
Under the PowerMic II tab, you can set actions taken by the
PowerMic II microphone buttons:
■
Transcribe
■
Stop/Play
■
Tab Backward
■
Custom Left
■
Dictate
■
Enter/Select
■
Rewind
■
Custom Right
■
Fast Forward
Dictation Box tab—Behavior of Dictation Box (Medical
Edition only)
Under the Dictation Box tab, you can:
■
■
■
■
■
36
Set the font, size, style, and color of the text shown in the
Dictation Box
Set the ways you can paste, such as using keys or commands
Set whether the Dictation Box is hidden or visible
Count the number of characters and display the total
Store text in the clipboard after you transfer it from the
Dictation Box
CHAPTER
3
Starting to Dictate
N
ow that you’ve installed the software and completed
training, you’re ready to dictate your first sentence.
Starting Dragon
If Dragon NaturallySpeaking or Dragon Medical is not already
running, you can start it by:
■
Double-clicking the Dragon icon on the
desktop.
■
Selecting Programs > Dragon NaturallySpeaking 10.0 >
Dragon NaturallySpeaking 10.0 from the Start menu.
■
If the QuickStart option is enabled, right-clicking the
QuickStart taskbar tray icon and selecting Start
Dragon NaturallySpeaking. For more on using the
QuickStart option, see Using QuickStart on page 48.
NOTE: You can start Dragon over a Remote Desktop connection
(Windows XP Professional and Windows XP Home), but interactive
dictation is not supported. Using a Remote Desktop connection, you can
access the DragonBar and transcribe dictation but you cannot use a
microphone attached to the remote machine to dictate.
37
Starting to Dictate
Turning on the microphone
Before you can dictate, you need to turn on the microphone.
You turn on the microphone by:
■
Click the microphone icon
on the DragonBar. You
can click this icon again to
turn it off.
■
Pressing the plus (+) key
Microphone icon
on the numeric keypad to
turn the microphone on, and then press it again to turn the
microphone off.
■
Clicking the microphone icon in the Windows task bar.
The button and the volume meter on the DragonBar change to
show if the microphone is off or on.
Shows that the microphone is
off
Shows that the microphone is
on
NOTE:
Once the microphone is off, you cannot turn it on again by
voice.
Sleeping and waking up
To make Dragon stop listening temporarily:
1 Say “Go to Sleep” or “Stop Listening.” Then Dragon
ignores everything except the “Wake Up” or “Listen To Me”
commands.
2 To reactivate the microphone, say “Wake Up” or “Listen To
Me.”
You can also press the numeric plus (+) key to turn on/off the
microphone.
38
User Guide
Starting to dictate
To begin dictating, start a word processor (such as Microsoft®
Word or Corel® WordPerfect®) and begin a new document.
Make sure your text insertion point is at the start of the new
document.
DragonPad
You can use the DragonPad, a simple word processor
included with Dragon. To open the DragonPad, from the
Tools menu on the DragonBar, click DragonPad.
TIP: Remember to click in the window you want to talk to before you
speak.
Start talking. As you talk, text displays in the Results Box while
Dragon figures out what you said. The Results Box is a small
yellow window that appears on-screen as you dictate. For
example:
The words in the Results Box may change as the program
considers different interpretations of what it heard.
The Results Box displays a line that changes from yellow to
green as you speak, indicating the volume of your dictation.
When Dragon recognizes what you said as a command, the
Results Box displays a bold blue border.
NOTE:
You can also anchor the Results Box permanently in one place.
From the Tools menu of the DragonBar, click Options, then click
the View tab and enable the Anchor option.
Don’t worry about mistakes at this point; Dragon improves as
you use it.
Using Natural Punctuation
Dragon can automatically add periods and commas at the
appropriate places in your dictation without you having to
explicitly speak that punctuation. The Natural Punctuation
feature can be useful in helping you get used to dictation by
39
Starting to Dictate
focusing on what you are saying rather than how your speech is
punctuated.
Natural Punctuation inserts only periods and commas. You
have to dictate other punctuation marks. Even with Natural
Punctuation turned on, you can still dictate periods and
commas. As you become more adept at dictation and want more
control over where punctuation appears, you may want to
explicitly dictate all your punctuation.
NOTE: You can turn Natural Punctuation on and off by voice by saying
"autopunctuation on" and "autopunctuation off" or by selecting Tools >
Options from the menu of the DragonBar and clicking
Automatically add commas and periods on the Formatting
tab.
For more information on Natural Punctuation see Using
Natural Punctuation on page 108.
Dictating punctuation
You can dictate punctuation at any time while you are using
Dragon, even when Natural Punctuation is enabled.
Use the following list as a guide to dictating the most common
punctuation marks. (For a complete list of punctuation, see the
online help.)
40
TO EN T ER
SAY ( U S / Ca n a da )
S AY (Ot her Dialec ts)
,
comma
comma
.
period
full stop
!
exclamation point or
exclamation mark
exclamation mark
?
question mark
question mark
-
hyphen
hyphen
:
colon
colon
User Guide
Starting new lines and paragraph
While you are dictating, you can use the following commands to
duplicate the action of pressing the ENTER key once (to add a
new line) or twice (to add a new paragraph).
TO
SAY
Add a new line
“New Line”
Add a new
paragraph
“New
Paragraph”
Saying "New Paragraph" presses the ENTER key twice and capitalizes
the next word you dictate.
Tips for dictating text
■
To erase the last thing you said, say “Scratch That.”
■
You can repeat “Scratch That” to undo a sequence of
phrases.
■
To undo the effects of a command, say “Undo That.” If
“Undo That” fails to undo an action, try repeating the
command until you completely undo the operation.
■
To stop a recognition in progress (and turn the microphone
off), click the small red button inside the Results Box.
■
You can change the very last phrase you spoke by saying
“Bold That,” “Cap That,” “Correct That,” and so on; you
do not have to select the text first.
■
To remove a trailing space after a word, you can say “Delete
Previous Character.”
■
You can create a spoken form for words you prefer not to say
aloud. For example, you can create a command that types
“Snookums” whenever you say “Mary's nickname.”
■
To clear (deselect) your last selection, say “Unselect That.”
For information on correcting any mistakes, see Chapter 5,
Correcting and Editing on page 67.
41
Starting to Dictate
Using the Dictation Box
Normally you can dictate and use Dragon voice commands in
any text window of any application. However, you may
occasionally find an application or a specific window in an
application where some voice commands won’t work or won’t
work consistently.
In these situations, you can use a special window, called the
Dictation Box. You use the Dictation Box to dictate and edit text
in these non-standard windows without the difficulties you
might otherwise experience.
To start the Dictation Box:
1 Place you cursor where you want to put the text.
2 Start the Dictation Box by either:
■
Saying “Show Dictation Box”
■ Select Tools > Dictation Box from the DragonBar
■ Use CTRL + SHIFT + D
3 When the Dictation Box displays, you can dictate and edit text
inside the Dictation Box using all Dragon commands.
4 Once you are done dictating and editing the text, say or click
“Transfer.” The text you dictated in the Dictation Box is
transferred to the application.
For more information on using the Dictation Box with a nonstandard window, see the online help.
Printing and saving your dictated text
Printing
From the File menu of your word processor, use the mouse to
choose Print. Or say “Click File,” pause, and say “Print.” You
can also simply say, “Print Document” or “Print File” if the
Natural Language Commands are enabled. See the online help
for more information.
42
User Guide
Saving
From the File menu, choose Save. You can also say “Click
File” and then say “Save.” Remember, you have to pause
between the “Click File” and the “Save” commands to have
Dragon recognize them as two separate commands. If the
Natural Language Commands have been enabled, you can say
“Save Document.”
Getting Help
To access the online Help for Dragon, click the Help menu on
the DragonBar and choose Help Topics. Alternately, you can
say “Give Me Help.” You can print individual Help topics with
the Print button in the Help window. To open the online Help
links, just say their names. The links will be displayed next to
the application window and will give you examples of the most
common commands that work in the application you are
currently using.
The online help includes the following information not found in
this user guide:
■
■
■
■
■
■
■
■
■
■
■
Creating and Managing Users
Dictation Guidelines
Dictating using a Portable Recorder
Dictating with a Roaming User
Correcting Recognition Errors
Revising Text
Improving Recognition Accuracy
Working on Your Desktop
Working in Programs
Creating Commands with MyCommands
Dragon Tools
43
Starting to Dictate
“What Can I Say?”
Saying “What Can I Say?” will bring up the Sample Commands
window. The Sample Commands window displays a small
selection of useful commands that Dragon recognizes for the
current context, whether it is a particular program you are using
or the Windows desktop.
To open the Sample Command window:
1 Choose Sample Commands from the Help menu on the
DragonBar or say “What can I say.”
2 The Sample Commands window opens, displaying a selection
of commands next to the window you are working in.
The contents of the Sample Commands
depending on which application is active.
For example, when you switch between
Microsoft Outlook and the DragonPad, the
contents of the Sample Commands window
changes accordingly.
3 To see additional commands that are available, click
Command Browser at the top of the Sample Commands
window. For more information, see the online help.
44
User Guide
NOTE: A list of Global commands (available everywhere) appears if
there are no sample commands available for a specific program.
Commands marked with an asterisk (*) are available only if the
Enable Natural Language Commands check box is selected on
the Commands tab of the Options dialog box.
Tutorial
To start the Tutorial, choose Tutorial from the Help menu on the
DragonBar. The Tutorial includes a number of lessons covering
the basics of Dragon.
Troubleshooting
If you are having problems using Dragon, or if you are getting
unexpected results, please refer to the Resolving Problems and
Tips sections of the online help.
The DragonBar
The DragonBar gives you access to Dragon functions and
features.
TM
Menus
Extras
Status
Microphone
Microphone button and volume display
Volume display
When the microphone is on, the
Volume Display shows the sound
level:
■
Yellow means silence or that you are speaking too softly.
■ Green means that you are speaking at a proper level
45
Starting to Dictate
■
Red means that you are speaking too loudly.
The Select-and-Say indicator
The DragonBar includes a Select and Say indicator that turns
green when you are in an application or window where all of
Dragon’s functionality is supported.
Select-and-Say indicator
displays in green to show you
can dictate.
Normally you can dictate and use Dragon voice commands in
any text window of any application. However, you may
occasionally find an application or a specific window in an
application where some voice commands won’t work or won’t
work consistently.
When you are in a non-standard window, the Select-and-Say
indicator goes out, indicating that you may have some difficulty
selecting and editing dictated text.
Also, when you start dictating into a non-standard window, the
DragonBar will display Dictating into a non-standard window.
If you have difficulty in dictating or correcting in one of these
non-standard windows, use the Dictation box.
See the online help for more information on using the Dictation
Box.
Extras toolbar
If present in your edition, you can click the Extras button
on
the far right of the DragonBar to open the Extras toolbar. The
46
User Guide
Extras toolbar displays buttons for hand-held recorder
transcription and playing back your dictation.
Start
Playback
Correction
Button
Stop
Playback
Fast
Playback
Skip
Forward
Skip
Back
Transcribe
Button
Correction
Clicking the Correction button opens the Correction menu to
teach the computer what you said. See Chapter Chapter 5,
Correcting and Editing on page 67.
Transcribe
Use this button to transcribe your speech from a handheld
recorder. See the online help for more information.
Start Playback, Fast Playback, and Stop Playback
When you select text and click the Start Playback button, you
hear a recording of your dictation. A yellow arrow displays on
your screen during playback, following what you said. Click the
Fast Playback button to play the recording at a faster speed.
Click the Start Playback button to return to a normal speed.
Click the Stop Playback button to stop the recorded speech
playback.
Skip Back and Skip Forward
Use these buttons to skip backward or forward one utterance.
To Dragon, an utterance is a group of words said together
without pausing. The Extras menu items can be displayed in the
main DragonBar. See the online help for more information.
47
Starting to Dictate
Changing the DragonBar position
To change the position of the DragonBar, click the Dragon icon
at the far left of the DragonBar. A menu displays that lets you
move the DragonBar as follows:
SELECT...
TO. ..
Docked to Top mode
(default)
lock the DragonBar to the top of the
screen
Docked to Bottom mode
lock the DragonBar to the bottom of the
screen
Floating mode
freely position the DragonBar
Cling mode
make the DragonBar appear just above
the window into which you are
dictating.
Tray Icon Only mode
hide the DragonBar completely and
only display the Microphone icon in the
Windows task bar.
NOTE: You can also hide the DragonBar by saying “Switch to Tray
Icon Only Mode.” To make a hidden DragonBar reappear, right-click
on the small microphone in the lower right corner of the screen. From
the menu that appears, click Restore Previous DragonBar Mode.
Controlling Dragon with voice commands
You can operate Dragon with voice commands. For example, to
show the Extras toolbar, say “Show Extras Bar.” For a list of
other voice commands that control Dragon, see Controlling the
DragonBar in the online help.
Using QuickStart
The Dragon QuickStart taskbar tray icon gives you quick access
to Dragon and recent users. Right-clicking the QuickStart icon
displays the QuickStart menu.
NOTE:
48
This option is installed at the end of Dragon setup process.
User Guide
When in QuickStart mode, Dragon launches automatically at
system startup time and adds the Dragon icon to the Windows
taskbar.
To enable QuickStart:
Two ways to enable QuickStart mode are:
■
During installation. An installation screen includes the option
to enable QuickStart.
■
By clicking the Dragon icon in the upper left corner of the
DragonBar and selecting Tray Icon Only Mode. See Using
QuickStart on page 50 for more information.
To shut off/permanently disable QuickStart:
1 In the DragonBar menu, select Tools > Options and click the
Miscellaneous tab of the Options dialog box.
2 De-select Launch in QuickStart mode on Windows startup.
Redisplaying the DragonBar
To display the DragonBar while the product is running in
QuickStart mode, right-click on the microphone icon in the
QuickStart taskbar tray and select Restore Previous DragonBar
Mode.
Temporarily Disabling QuickStart
To temporarily disable QuickStart, right-click the QuickStart
taskbar tray icon and select Exit. This action exists Dragon and
removes the QuickStart tray icon from the Windows taskbar.
When you re-start Windows, the QuickStart taskbar tray icon
re-displays.
49
Starting to Dictate
Using QuickStart
You access QuickStart by
right-clicking the Dragon
QuickStart taskbar tray icon.
This action displays the
QuickStart menus, which
parallel the menus in the
DragonBar.
SELECT...
TO...
Turn Microphone On/
Off
Turn on or off the microphone.
File >
Take any of the actions you would otherwise take from the Dragon menu on the
DragonBar:
Open User, Manage Users, Close User,
Open Recent User, Manage Vocabularies,
Open Recent Vocabulary, Save User Files
Tools >
Open any option from the Tools menu.
Words >
Open any option from the Words menu.
Sound >
Open any option from the Sound menu.
Help >
Open any option from the Help menu.
Exit
Shut down Dragon if it is currently running. You can then re-start the QuickStart
feature by restarting Windows, as long as
you have set the option to launch in QuickStart mode on the Miscellaneous tab.
If the QuickStart icon becomes unavailable for any reason, you
can always start Dragon from the Windows Start menu.
50
CHAPTER
4
Working on Your Desktop
T
his chapter describes how to control almost everything on
your computer with Dragon NaturallySpeaking or Dragon
Medical voice commands.
Programs, documents, and folders
Using voice commands, you can start programs and open
documents and folders that appear in your Start menu or
desktop.
You can’t start Dragon by voice. However, you can have
Dragon automatically start in Sleep mode whenever you start
Windows by selecting Microphone on (asleep) option in the
Miscellaneous tab of the Options dialog box. See the online help
for more information.
Starting a program
To start a program from the Start menu, say “Start” and then
the name of the program exactly as it appears on the menu or
submenu of the Start menu. You can also say the name
displayed below the icon on your desktop.
For example, to start Microsoft® Internet Explorer®, say “Start
Internet Explorer.”
Opening documents and folders from the Start menu
To open a document or folder from the Start menu, say “Start”
and then the name of the document or folder exactly as it
appears on the menu.
For example, to open a document named sales.doc, you could say
“Start Sales dot doc.” To open a document named journal.wpd,
you could say “Start journal dot w p d.”
51
Working on Your Desktop
To open a document or folder from your Windows® desktop, just
say “Start” and then the name below the icon. For example, to
open a folder named Projects, say “Start Projects.”
Say “Start Projects”
to open the folder.
Switching between open windows
You can switch between the windows you have open by saying
“Switch to” and then say the name of the program or document
window exactly as it appears in the title bar.
For example, if Microsoft® Word® is running, you can switch to
it by saying “Switch to Microsoft word.”
You can also switch between open windows by saying “Switch
to Previous Window” (same as pressing ALT +TAB ) and
“Switch to Next Window” (same as pressing
ALT +SHIFT +TAB ).
52
SAY THIS
TO
Switch to Next
Window
Switch to the next application.
Switch to Previous
Window
Switch to the previous application.
Switch to Microsoft
Word
Make Microsoft® Word the active
application.
Switch to (name of
application)
Switch to the open application you say.
Say the name of the application as it
appears in the title bar of the application
window.
User Guide
Opening and closing menus
You can activate any menu by saying the menu name.
To open a menu:
1 Open a program window (for example, Microsoft® Word) and
make it active.
Say the name of the menu you want to open (for example, say
“File”). If the command does not work, try saying “Click” and
then the name of the menu you want to open (for example, say
“Click File”).
Say “File” or
“Click File”
Say “Save”
2 In this example, the File menu should open. If the command
doesn’t work (for example, if the word “click” is typed into
your document), you may have paused in the middle of the
command.
3 Say the name of a menu item to activate it (for example, say
“Save”).
4 To close a menu, say “Cancel.”
TIP:
To open the Start menu, say “Click Start” or “Click Start Menu.”
NOTE: If commands are often typed into your document instead of
recognized as commands, you can make Dragon recognize commands
only when they are preceded by saying “Click.” To do this, select the
Require “Click” to select menus and controls check box on the
Commands tab of the Options dialog box. For more information,
see the online help.
53
Working on Your Desktop
Selecting buttons, tabs, and options
When Dragon is running, you can select any button, check box,
text box, or other dialog box option you see by saying its name.
If that doesn’t work, say “Click” and then its name.
For example, to select a check box labeled Toolbar, say
“Toolbar” or “Click Toolbar.” To clear the check box (deselect
it), say its name again.
Say “Toolbar” or
“Click Toolbar” to
select check box.
Say “Wrap to
window” or
“Click Wrap
to window”
You can select tabs by saying the name of the tab, alone or
preceded by “Click.” In the dialog box pictured, you could say
“Options” or “Click Options” to select the Options tab. You can
also move between tabs by saying “Go to Next Tab” and “Go to
Previous Tab.”
NOTE: In some programs, you may not be able to select dialog box
items by saying their names. If this happens, the following method of
selecting items may work: say “Tab Key” repeatedly to move to the item
you want, then say “Press Space Bar” to select it.
See also Moving the mouse pointer and clicking the mouse on
page 62.
54
User Guide
Selecting icons on the desktop
You can use voice commands to select icons on the Windows®
desktop.
To select an icon on the desktop:
1 Switch to the Windows® desktop. To do this by voice,
minimize all open applications and place the mouse pointer
over the desktop icon. Say “Mouse Click” to make the
desktop active.
2 Say the name of the icon (for example, “My Computer”).
Dragon types the icon name and Windows® selects it.
3 To select another icon, say “Move” and then the direction
(up, down, left, right) and number of icons (up to 20).
For example:
Say “Move Right 1,” “Move Down 2,” or “Move Up 3.”
Say “My Computer”
to select the My
Computer icon
Say “Move Down 2”
to select Recycle Bin
After you select an icon, you can say “Press Enter” to start or
open the program and “Press Shift F10” to display its rightclick menu (as if you had right-clicked the icon with the mouse).
You can also use voice commands for these actions. See
Marking and dragging objects on page 64.
55
Working on Your Desktop
Resizing and closing windows
To resize and close windows, say “Click” and then one of the
following window commands:
SAY THIS
TO
Click Minimize or
Click Control Menu
(pause) Minimize
Minimize the active window.
Click Maximize or
Click Control Menu
(pause) Maximize
Maximize the active window.
Click Restore or
Click Control Menu
(pause) Restore
Restore window to previous size.
Click Close or
Press ALT F4
Close the active program.
Press CTRL F4
Close the active document, not the
whole program (works in many
programs).
Click Start Menu or
Click Start or
Press CTRL ESC
Open the Windows® Start Menu.
NOTE:
“Click” is required for the Control menu commands.
TIP: If you have trouble getting Dragon to recognize any of the window
commands, you can first open the Control menu by saying “Click
Control Menu,” then say the command.
Scrolling in windows and list boxes
You can scroll vertically in a window (for example, an online
Help window) or list box by saying “Move Down” and “Move
Up” and then a number of scroll bar arrow clicks (up to 20).
For example, say “Move Down 4” or “Move Up 10.”
56
User Guide
You can scroll horizontally by saying “Move Left” and “Move
Right” and then a number of scroll bar arrow clicks (up to 20).
For example, say “Move Left 10” or “Move Right 5.”
Opening lists and making selections
You can activate any list box by saying the list box name.
To open a list box:
1 Say the name of the list box you want to open.
2 Say “Show Choices,” “Drop List,” or “Open List.” The list
box opens to show all the choices available in the list.
To make a selection from an open list:
1 Say the full name of the selection.
2 Say “Move Down” or “Move Up” and the number of places
your selection is from the current selection.
Pressing keyboard keys
You can activate Windows® menus and controls by pressing
keys. With Dragon you can “press” any key on your keyboard
by voice. You can press letters, numbers, modifier keys (SHIFT,
CTRL, and ALT ), and so on.
You can say “Press,” “Press Key,” or “Type”—all three voice
commands work the same way.
NOTE: “Scratch That” will not erase keystrokes dictated with the Press
Key commands. You must select the text by voice or mouse and delete it
or say “Press Delete.”
Pressing letters
You can press any letter on your keyboard by saying “Press”
and then the letter. When you’re pressing letters, you must say
“Press” before each one. For example, to enter “txt,” say
“Press t,” “Press x,” “Press t,” pausing between letters.
TIP: You can also spell words using Spell mode. See Switching
recognition modes on page 123 for more information.
57
Working on Your Desktop
For similar-sounding letters (such as B, D, and V), you can use
the International Communications Alphabet to spell the letter
keys, for example, “Press alpha” or “Press bravo” or say
“Press d as in David” or “Press d for David,” and so on) as if
you were spelling to another person over the phone.
SAY
THEN
Press
a
b
any letter a–z or any international
alphabet word alpha through zulu
a as in Albert/Alice/alpha
b as in Bill/Buffalo/bravo
c as in Cathy/Carl/Charlie
d as in David/daughter/delta
e as in Edgar/enter/echo
f as in Frank/fancy/foxtrot
g as in George/gopher/golf
h as in Henry/helmet/hotel
i as in Iris/Ireland/India
j as in John/justice/Juliet
k as in Karen/kitchen/kilo
l as in Larry/lemon/lima
m as in Mickey/magic/Mike
n as in Nancy/nobody/November
o as in Otto/over/Oscar
p as in Paul/people/papa
q as in Quentin/question/Quebec
r as in Robert/Rachel/Romeo
s as in Sam/Singapore/sierra
t as in Terry/Tyler/tango
58
User Guide
SAY
THEN
u as in Ursula/unit/uniform
v as in Valerie/visit/Victor
w as in Wendy/wake/whiskey
x as in Xavier/Xerxes/xray
y as in Yolanda/Yvonne/yankee
z as in Zachary/zookeeper/zulu
(you can also say “for” instead of “as in”)
NOTE: You can say “Press c” or “Press Charlie” but you cannot say
“Press Cathy” or “Press Carl.”
Capitalizing a letter
You can capitalize a letter by saying “Press Cap,” then the
letter.
For example, to enter “28K” say “twenty eight” and then
“Press Cap K” (or “Press Cap K for Karen”).
Pressing numbers
You can press numbers (0 to 9) by saying “Press” and then the
number. For example, say “Press 8.”
Pressing key combinations
When you’re pressing keys, you can press any combination of
the modifier keys (SHIFT, CTRL, and ALT ) at the same time as
another key, such as a letter. For example, you can say:
■ “Press Control Z” (undoes last action)
■ “Press Alt F” (opens File menu)
■
“Press Shift Tab” (moves backward through dialog box
options)
NOTE: Dragon ignores the command “Press Control Alt Delete” (the
keyboard shortcut for restarting a computer).
59
Working on Your Desktop
Pressing function and numeric keypad keys
To press a function key (F1 to F12 ), say “Press Function” and
then the name of the key. For example, say “Press Function 1”
to bring up the online Help.
To press the keys on the numeric keypad, say “Press Keypad”
and then the name of the key. For example, you can say “Press
Keypad Minus” to press the keyboard shortcut that opens the
Correction menu. See the complete list below:
SAY
THEN
Press
Keypad 1
Keypad 9 (you can say any number from
0 to 9)
All Dialects: Keypad Point (.)
US/Canada: Keypad Period (.)
Other Dialects: Keypad Full Stop (.)
Keypad Slash (/)
Keypad Asterisk (*)
Keypad Minus (-) (opens the Correction
menu)
Keypad Plus (+) (turns the microphone on or
off)
Keypad Star (*) (opens the Dragon menu on
the DragonBar)
Keypad Enter
NOTE: Num Lock must be on for the “Press Keypad” commands to
work. You can say “Press Num Lock” to turn Num Lock on.
Pressing other keys
Here’s a list of other keys you can press by voice:
60
SAY
THEN
Press
Up Arrow
User Guide
SAY
THE N
Down Arrow
Right Arrow
Left Arrow
Home Key
End Key
Page Up
Page Down
Insert Key
Delete Key
Control Key
Shift Key
Alt Key
Print Screen
Scroll Lock
Pause Key
Num Lock
Caps Lock
61
Working on Your Desktop
Moving the mouse pointer and clicking the mouse
Dragon provides hands-free mouse control with MouseGrid and
the mouse motion voice commands. You can use these features
to position the mouse pointer anywhere on the screen, click the
mouse buttons, and drag objects—all by voice.
Moving the mouse pointer with MouseGrid
You can position the mouse pointer anywhere on the screen by
using MouseGrid. You can move the pointer relative to the full
screen or the active window.
To use MouseGrid:
1 Say “MouseGrid” to place the MouseGrid over the full
screen (as shown below) or say “MouseGrid Window” to
place it over the active window. For example:
2 Say a grid number from 1 to 9 to position the pointer in that
numbered area. In this example, to position the pointer over
62
User Guide
the Recycle Bin, say “4.” A smaller MouseGrid will appear
in the chosen grid square.
Say “4” to place
a smaller
MouseGrid over
grid square
number 4.
3 To zoom in over the desired area, say another grid number.
In this example, say “4” to place the pointer over the Recycle
Bin icon.
4 Continue to say the respective grid number to zoom in until
the mouse pointer is over an icon or other object. You can
use voice commands to click the mouse or mark and drag the
object. See the following sections for instructions.
TIP:
You can undo the last MouseGrid action by saying “Undo
That.”
To close MouseGrid, say “Cancel.”
Moving the pointer with the Mouse command
You can move the mouse pointer up, down, left, or right a short
distance (a few millimeters) by using the mouse pointer
commands.
You can combine moving the mouse pointer and clicking the
mouse in a single voice command. For example, you can say
“Mouse Up 3 Click” or “Mouse Right 2 Double Click.”
63
Working on Your Desktop
To move the pointer:
1 Say “Mouse” followed by the direction and number of times
to move it (up to 10). For example, say “Mouse Up 5” or
“Mouse Left 10.”
2 When the pointer is over an icon or other object, you can use
voice commands to click the mouse or mark and drag the
object.
Clicking the mouse
You can click, double-click, left-click, and right-click the mouse
buttons by voice.
To click the mouse:
1 Position the mouse pointer over the object you want to select
(for example, say “MouseGrid 9 1” or “Mouse 2”).
2 Say “Mouse Click,” “Mouse Double Click,” “Mouse Left
Click,” or “Mouse Right Click.”
When an object is selected, you can mark and drag the object
(as described in the next section).
Marking and dragging objects
You can mark an object and drag it to a different location by
voice.
To mark and drag an object:
1 Position the mouse over the icon or object you want to drag
and then say “Mark” (for example, say “MouseGrid 9 1
Mark”).
2 Move the mouse pointer to where you want to drag the object
and then say “Drag” (for example, say “MouseGrid 6 3
Drag”).
TIP: Instead of “Drag,” you can also say “Control Drag” and “Shift
Drag” to drag while holding down the CTRL or SHIFT key.
64
User Guide
Moving the pointer with the mouse motion commands
In addition to the mouse movement methods described above,
you can also move the mouse by using the mouse motion
commands. Say, for example, “Move Mouse Right.” The mouse
pointer begins moving to the right and keeps moving until you
say “Stop.”
Enabling the mouse motion commands
To use the mouse motion commands:
1 From the Tools menu on the DragonBar, choose Options and
then the Commands tab.
2 Select Enable mouse motion commands and click OK.
3 Click the Speed button to choose how fast the mouse pointer
moves when you use a mouse motion command.
The mouse motion commands
Here is a summary of the available mouse motion commands.
SAY
THEN A DIR ECT ION THEN A SPEED (O PTIONAL )
Move Mouse
Mouse Move
Drag Mouse
Mouse Drag
Up
Down
Right
Left
Upper Left
Lower Left
Upper Right
Lower Right
Fast
Faster
Much Faster
Very Fast
Slow
Slower
Much Slower
Very Slow
While the mouse is moving, you can say any of the commands
above. You can also say:
■
“Stop” or “Cancel” to stop the mouse from moving
■
“Up,” “Down,” “Left,” “Right,” “Upper Left,” “Lower
Left,” “Upper Right,” or “Lower Right” to change the
direction in which the mouse is moving
■
“Faster,” “Much Faster,” “Slower,” or “Much Slower” to
change the speed at which the mouse is moving
65
Working on Your Desktop
■
“Click,” “Double Click,” “Right Click,” or “Left Click” to
click the mouse buttons
■
“Go to Sleep,” “Stop Listening,” or “Microphone Off” to turn
the microphone off
To specify which mouse button (left, right, or center) is being
held down during mouse drags or if you want the SHIFT, CTRL ,
or ALT key held down during the mouse drag, use one of these
commands before saying one of the drag commands in the
preceding table:
■
Left
■
Right
■
Right Shift
■
Middle (requires
three-button
mouse)
■
Shift
■
Right Control
■
Control
■
Right Alt
■
Alt
For example, to drag with the SHIFT key held down, you could
say “Shift Mouse Drag Up.” To drag with the right ALT key
held down (the ALT key on the right side of the keyboard), you
could say “Right Alt Drag Mouse Upper Left.”
66
CHAPTER
5
Correcting and Editing
W
hen Dragon NaturallySpeaking or Dragon Medical types
the wrong words, you should correct these mistakes. By
giving the program the right word, you actually teach the
program not to make the same mistakes again.
Correcting mistakes requires some extra effort, but it saves you
time in the long run by making Dragon more accurate. You’ll
probably need to correct mistakes often when you first start
dictating, and then less frequently as the program learns from
your corrections.
Make it a habit to correct mistakes to continue to improve the
accuracy of the program. Make sure you save your speech files
when prompted, to preserve the adjustments the program
makes.
TIP: You must select a word before typing over it. Using the backspace
key and retyping (or saying “Scratch That”) will not enable the software
to learn from corrections and improve recognition accuracy. For
accuracy to improve, you must first select text and then correct it or
overwrite it with the words you said.
Correcting mistakes
There are a number of ways you can correct the
misrecognitions in a document. The following techniques
describe the most basic methods, but you can combine these
techniques in any manner that suits your working style.
To correct text with the keyboard:
1 Move the insertion point to the beginning of the dictation you
want to correct.
2 Press the correction hot key to display the Correction menu.
By default, this is the minus (–) key on the numeric keypad.
67
Correcting and Editing
You can change the hot key assignment on the Hot keys tab of
the Options dialog box. You can also click the Correction
button on the Extras toolbar of the DragonBar.
3 If one of the alternatives is correct, press the Down Arrow key
to highlight that choice and then press ENTER to accept it. If
no alternative is correct, just type or say the correct text.
4 Continue until all the text is correct.
Correcting text using voice commands
1 Say “Select” or “Correct” and the text that is incorrect, the
Correction menu appears with a number of alternatives.
■
If one alternative is correct, say “Choose” and the number
of that alternative.
■ If none of the alternatives is correct, say “Spell That,”
spell the correct word or words into the Spell dialog box,
and then say “OK.”
Selecting a large amount of text or an entire document and
then saying “Spell That” can produce unpredictable results.
2 Verify that the correct text appears in the document in place
of the misrecognized text and continue to the next
misrecognition.
Correcting text while playing back dictation
1 Move the insertion point to the beginning of the dictation you
want to correct.
2 Click Play That Back on the Sound menu of the DragonBar or
click the Start Playback button on the Extras toolbar. You
can also say, “Play that back.”
3 When the playback of your dictation reaches a recognition
error, press the correction hot key. By default, this is the
minus (–) key on the numeric keypad.
4 If one of the alternatives is correct, press the Down Arrow key
to highlight that choice and then press ENTER to accept it. If
no alternative is correct, just type or say the correct text and
68
User Guide
press the Correction hot key again. Playback continues
automatically from the point where you stopped.
5 Continue until all the text is correct.
Using the Correction menu
The Correction menu shows Dragon’s best guess of the
alternatives to the words you dictated and selected. In the
following example, Dragon heard the word “quick” as “clinic.”
Say “Choose 2” to
replace “clinic” with
“quick.”
You can also say
“Spell That” to spell
a word or “Cap
That” to capitalize it.
You choose the correct word from the Correction menu by
saying “Choose” and the number next to your choice.
TIP: You can change the number of choices displayed for you. In the
Options dialog box, click the Correction tab and increase the
number in Show no more than n choices. If you want to display
your choices without the Correction menu taking up too much space
on the screen, select the Show only the choices option. See the
online help for more information.
When the Correction menu list appears, you can also choose to:
■
Spell the word (for example, say “Spell That q-u-i-c-k”).
Selecting a large amount of text and then saying “Spell That”
can produce unpredictable results.
■
Press the correction hot key (–) while the Correction menu is
open will display the Spell dialog box.
■
Listen to a recording of what you just said (say “Play That
Back”).
69
Correcting and Editing
■
Capitalize it (say “Cap That,” in this example, to get
“Clinic”)
■
Say “Unselect That” to cancel the selection and close
(dismiss) the Correction menu
■
Ignore the Correction list and keep dictating (in the example
above, just say “quick” to replace the selected text)
TIP: If you prefer not to see the Correction menu every time you select
text by voice, you can turn it off. In the Options dialog box, click the
Correction tab to display the Correction options, then clear the
check box for ‘Select’ commands bring up Correction menu.
To help you quickly find the alternative you want, the
recognition choices in the Correction menu appear in boldface
where they differ from the word you’ve selected (applicable only
when you select multiple word at one time).
Words that are
changed in the
selection appear
in bold, to help
you find the
correct alternative
quickly.
If you select any leading or trailing spaces (including paragraph
marks) along with the text you want to correct, choosing one of
the alternatives in the Correction menu deletes those leading and
trailing spaces.
Correcting Punctuation
Note the following when correcting punctuation:
■
70
When you select a phrase (more than one word) that has
punctuation, be sure to dictate that punctuation. For example,
say you initially dictated, “Today is Thursday I have a
meeting at 11 o’clock” and the text was transcribed as “Today
User Guide
is Thursday, I have a meeting at 11 o’clock.” If you want to
change the comma to a period, say “Select Thursday
comma.” If the correct punctuation appears in the Correction
menu, select it. Otherwise, you can dictate over the selection
by, for example, saying “Thursday period.”
■
When you select
punctuation, the
Correction menu might
list alternate
punctuation (see
example to the right)
■
If Natural Punctuation
is turned on, when you
select a phrase that
Dragon has added
punctuation to, the
choices will include
punctuation changes
(see example here).
NOTE: When you select a
word that has adjacent punctuation the Natural Punctuation feature
added, the selection will extend to include that punctuation.
Selecting text by voice
Using Select-and-Say
®
You can revise your dictation without correcting it by selecting
the text using the “Select” command and then saying new
words to replace the selected text.
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Correcting and Editing
To use Select-and-Say®:
1 Dictate the sentence below:
US/Canada: “Let’s meet for lunch on Tuesday [period]”
Other Dialects: “Let’s meet for lunch on Tuesday [full stop]”
2 Say “Select lunch on Tuesday.” The words lunch on Tuesday
should be highlighted on the screen.
3 Say “dinner on Wednesday.” These words should replace
lunch on Tuesday.
Since “Tuesday” and “Wednesday” sound completely different,
Dragon will know you are not correcting a recognition mistake
but rather revising your dictated text.
TIP:
You can also select punctuation marks.
4 Say: “Select period” (US/Canada) or “Select full stop”
(Other Dialects). If there’s more than one period or full stop,
you can say “Select Again” to select a different one.
5 To replace the period or full stop with an exclamation mark,
say “exclamation mark.”
TIP: It is often easier for Dragon to find the matching text if you select a
short phrase rather than individual words. If you select some words that
are already correct, just say them again along with the ones you want
to change.
Selecting the same text again
If the words you’re trying to select appear more than once on
the screen and Dragon selects the wrong ones, just say “Select
Again.” The program then looks for another instance of the
same word or words.
You can also say “Select Again” if Dragon selects a word that
sounds like the word you want, but is not the correct one (for
example, “two” instead of “too”).
Unselecting words
If the wrong text is selected, say “Unselect That.”
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User Guide
You can also unselect words by moving your insertion point (by
mouse or voice) to another part of your document. For example,
say “Go to End of Line” or click somewhere else in your
document.
Selecting a longer phrase
You can select a longer phrase by saying “Select [text] Through
[text]” (US/Canada) or “Select [text] To [text]” (Other Dialects).
For [text], substitute the actual word or words at the beginning
and the end of the range of wrong words. For example, you
could correct the underlined words in the following sentence:
With a little practice, who will develop a habit of dictating an
unclear, steady voice, and the computer will understand you
better.
by saying:
(US/Canada) “Select who Through unclear” or “Select who
will Through an unclear”
(Other Dialects) “Select who To unclear” or “Select who will To
an unclear”
Then dictate the correct text:
“you will develop the habit of dictating in a clear”
The final corrected sentence reads:
With a little practice, you will develop the habit of dictating in
a clear, steady voice, and the computer will understand you
better.
NOTE: If you’re correcting more than one word, the words must all be in
sequence (next to each other). You can’t use a single command to
correct words that are in different parts of your document.
Selecting your whole document
To select all the text in your document, say “Select Document”
or “Select All.” This command is useful when you want to
change the font or the way text is aligned.
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Correcting and Editing
When you want to copy all the text in a document to another
window, the easiest way to do it is with the “Copy All to
Clipboard” command.
NOTE: When a lot of text is selected, the “Scratch That” and “Cut That”
commands don’t work, nor can you overwrite the selection by dictating
new text. This prevents you from accidentally deleting a large part of
your document. To remove a large selection, you can say “Delete That”
instead.
Selecting an entire paragraph or line
You can select the current paragraph by saying “Select
Paragraph.” To select the current line, say “Select Line.”
You can also select a number of paragraphs or lines (up to 20).
For example, you can say “Select Previous 5 Paragraphs.”
SAY
THEN
THEN
Select
Next
Paragraph
Previous
2...20
Paragraphs
Forward
Line
Back
2.20 Lines
Last
Selecting a word or character
You can select the current word by saying “Select Word.” To
select a character, say “Select Next Character” or “Select
Previous Character.”
You can also select a number of words or characters (up to 20).
For example, say “Select Previous 2 Words.”
74
SAY
THEN
THEN
Select
Next
Word
Previous
2...20 Words
Forward
Character
User Guide
SAY
THE N
T HE N
Back
2...20
Characters
Last
Moving around in a document
When you’re editing a document, you can move around in it by
voice. After you place the insertion point where you want it, you
can dictate more text, select text, copy and paste, or apply
formatting.
Going to the top or bottom of a page or document
You can move to the top or bottom of the current page by saying
“Page Up” (equivalent to pressing the PAGE UP key) or “Page
Down” (equivalent to pressing the PAGE DOWN key).
You can move to the top or bottom of your document by saying
“Go to Top” or “Go to Bottom.”
SAY
THEN
Go to
Top
Move to
Bottom
Top of Document
Beginning of Document
Start of Document
Bottom of Document
End of Document
Going to the beginning or end of a line
You can move to the beginning or end of the current line by
saying “Go to Beginning of Line” or “Go to End of Line.”
SAY
THEN
Go to
Beginning of Line
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Correcting and Editing
SAY
THEN
Move to
Start of Line
End of Line
Placing the insertion point before or after a specific word
You can place the insertion point before a specific word by
saying “Insert Before” and then the word or words. You can
place the insertion point after a word by saying “Insert After”
and then the word or words.
After you move the insertion point where you want it, you can
dictate more text, paste text, add punctuation, and so on.
To place the insertion point before a specific word:
To move the insertion point before the word lets in the sentence
below, say “Insert Before lets” (or “Insert Before lets me
talk”). Remember not to pause between any of the words:
Dragon lets me talk instead of type.
To place the insertion point after a specific word:
To move the insertion point after the word “talk” in the sentence
below, say “Insert After talk” (or “Insert After lets me talk”).
Dragon lets me talk instead of type.
Moving up or down a paragraph or line
You can move up or down a paragraph by saying “Move Up a
Paragraph” or “Move Down a Paragraph.” You can also move
up and down a number of paragraphs (up to 20). For example,
you can say “Move Up 3 Paragraphs.”
You can move up or down a line by saying “Move Up a Line”
or “Move Down a Line.” You can also move up and down a
number of lines (up to 20). For example, you can say “Move
Down 3 Lines,” as delineated in the table below:
76
SAY
THEN
THEN
Move
Up
a Paragraph or 1
Paragraph
User Guide
SAY
THEN
THEN
Back
2...20 Paragraphs
Down
a Line or 1 Line
Forward
2...20 Lines
Moving right or left a word or character
You can move to the right or left of a word by saying “Move
Right a Word” or “Move Left a Word.” You can also move right
or left a number of words (up to 20). For example, you can say
“Move Right 3 Words.”
You can move to the next or previous character by saying
“Move Right a Character” or “Move Left a Character.” You
can also move forward and backward a number of characters
(up to 20). For example, you can say “Move Left 4 Characters”
or “Move Back 6 Characters,” as delineated in the next table:
SAY
THEN
THEN
Move
Right
a Word or 1 Word
Forward
2...20 Words
Left
a Character or 1 Character
Back
2...20 Characters
Copying, cutting, and pasting text
You can move text from one place to another by using the “Copy
That,” “Cut That,” and “Paste That” commands.
To copy, cut, or paste text:
1 Select the text you want to copy or cut.
2 Say “Copy That” or “Cut That.”
3 Move the insertion point to where you want to paste the text.
4 Say “Paste That.”
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Correcting and Editing
Deleting text
Deleting the last words you dictated
You can erase the last words you dictated by saying “Scratch
That.” When you say this command, Dragon deletes the last
thing it typed into your document. This may be a full sentence, a
phrase, or just one word, if that’s all you said before pausing.
You can say “Scratch That” up to 10 times to delete the last few
things you said. If you repeat the command, you must pause
before saying it again. You can also say, for example, “Scratch
That 5 Times.”
Going back as you dictate
When you’re dictating, sometimes you may hesitate or think of a
better way to say something right after you’ve said it. When this
happens, you can use the “Resume With” command to return to
where you were before the mistake.
Just say “Resume With” followed immediately by the word or
words to which you want to return. Then, continue dictating.
Any text after the new position of the insertion point will be
replaced with your new dictation.
NOTE: When using the “Resume With” command, remember not to
pause in the middle. Say “Resume With” and then immediately say the
words to which you want to return. These words must be in the last three
or four sentences (100 characters) you said; you can’t use “Resume
With” to return to an earlier part of your document.
To go back as you dictate:
1 Suppose you dictate this sentence: “I have a deadline this
week, but we could meet for lunch… um… er… next
Wednesday.”
2 To correct the sentence, return to the last correct words you
remember dictating. For example, say “Resume With meet
for lunch.” (Remember not to pause in the middle.)
3 Then, dictate the rest of the sentence. For example, say “next
Wednesday at noon.”
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User Guide
Deleting specific words
You can delete text by selecting it and saying “Delete That.”
To delete text:
1 Select the text you want to delete.
2 Say “Delete That.”
You can also say “Scratch That” to do the same thing.
Deleting the next or previous paragraph or line
You can delete the next or previous paragraph by saying
“Delete Next Paragraph” or “Delete Previous Paragraph.”
You can delete the next or previous line by saying “Delete Next
Line” or “Delete Previous Line.”
You can also delete a number of paragraphs or lines (up to 20).
For example, you can say “Delete Previous 5 Paragraphs.”
See the complete list below:
SAY
THEN
THEN
Delete
Next
Paragraph
Previous
2...20 Paragraphs
Forward
Line
Back
2...20 Lines
Last
Deleting the next or previous word or character
You can delete the next or previous word by saying “Delete
Next Word” or “Delete Previous Word.” You can delete the
next or previous character by saying “Delete Next Character”
or “Delete Previous Character.”
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Correcting and Editing
You can also delete a number of words or characters (up to 20).
For example, you can say “Delete Previous 5 Words.” See the
complete list below:
SAY
THEN
THEN
Delete
Next
Word
Forward
2...20 Words
Previous
Character
Back
2...20 Characters
Last
2...20 Characters
NOTE: Another way to delete the previous character is by saying
“Backspace.” This is equivalent to pressing the BACKSPACE key. You
can “press” it multiple times (up to 20) by saying, for example,
“Backspace 5.”
Spelling as you dictate
With the Spell command in Dragon, you can easily spell a word
or phrase you want to dictate into your document. This can be
useful if you are dictating a word that is not likely to be in the
Dragon vocabulary, such as a proprietary term, a proper name,
or a non-English word. Say, for example, “Spell b-u-o-n space
g-i-o-r-n-o.” The word you spelled appears right in your
document.
You must say “Cap” if the word contains a capital letter. For
example, say “Spell Cap R-u-m-p-e-l-s-t-i-l-s-k-i-n” to type
“Rumpelstilskin.”
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User Guide
If you say “Spell” by
itself, without any letters
after it, the Spell dialog
box opens.
You can then speak the
letters and Dragon will
type them or you can
correct any errors in the
word you spelled.
When spelling, you can
say numbers and special
characters as well as
letters. For example, to
dictate an automobile license plate number, you could say “Spell
y-h-m-6-0-9.” Dragon would type yhm609. Say “Spell Cap-m-ac-m-i-l-l-a-n-trademark” to get MacMillan™ in your document.
Spelling a word adds that word to the active vocabulary. Words
that contain numbers are not added to the vocabulary.
TIP: To dictate unusual text such as automobile license plate numbers or
product codes, you can also switch to Spell mode by saying “Switch To
Spell Mode,” and then dictate letters.
You can make the Spell dialog box appear whenever you use the
Spell command by setting the “Spell” commands bring up the Spell
dialog box option on the Correction tab in the Options dialog box.
See the online help for more information.
You can also access the Spell dialog box when using the Select or
Correct commands.
For a list of how to spell special characters, see the Spelling topic
in the online Help.
Playing back your dictation
Playback commands work in the DragonPad, Microsoft Word
97, 2000, 2002 and 2003, Corel WordPerfect 8 and 9, and Lotus
Notes.
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Correcting and Editing
Although Dragon never makes a spelling mistake, the mistakes
it does make can be challenging to find and fix. Sometimes, what
the program types looks very different from what you actually
said.
To make correcting mistakes easier, Dragon records your voice
as you dictate. You can play back your voice whenever you
cannot tell by looking at your document what you originally
said.
NOTE: Unless you have Dragon Professional or a higher edition,
playback is available only until you close a document. After you close a
document, Dragon deletes the recorded dictation for that document. See
page 85 for information on saving dictation for later correction
(Professional and higher editions).
Playing back dictation from the Correction menu
When you’re working in the Correction menu, click the Play
Back button or say “Play That Back” to play the dictation that
goes with the words you’re correcting. Then edit the text to
match what you said.
You can set up Dragon to play back dictation automatically
whenever you open the Correction menu. On the
NaturallySpeaking menu, select Tools > Options > Correction tab.
On the Correction tab, select Automatic playback on correction.
Sometimes, there’s no dictation to play back. For example, you
cannot play back text that wasn’t entered by voice, such as
words you typed or pasted into your document.
NOTE: Even when you have entered text by voice, you cannot play it
back after you have cut it, copied it, pasted it, or otherwise moved it
around in the document.
If you have Dragon Naturally Speaking Professional or Medical
or a higher edition, you can save your dictation with your
document for later playback (see Dictate now, correct later on
page 85). Otherwise, you cannot play back dictation after
closing a document.
If dictation is not available, the Play Back button is dimmed
(grayed out). When playback is not available, you may find text-
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User Guide
to-speech useful for checking your work. See Notes on
correcting with another author’s user files on page 87.
Playing back dictation in a document
To help you check your work for mistakes, you can play back a
line, a paragraph, a selection, or the whole document. After
playback starts, you can stop it as soon as you notice a mistake
and automatically open the Correction menu.
The Playback toolbar is an extra section of the DragonBar that is
normally hidden. To see the Playback toolbar, click the double
chevron icon
on the DragonBar to open the Extras toolbar.
Start
Playback
Correction
Button
Stop
Playback
Skip
Forward
Skip
Back
Fast
Playback
Transcribe
Button
To play back dictation:
To play back dictation, do any of the following:
■
Select the text you want to play back, and say “Play That
Back.”
■
Click the Start Playback button on the Playback toolbar.
■
Move the insertion point to the text you want to play back and
say any of the following commands:
SAY
TO
Play Back Line
Play back dictation for the current line.
Play Back
Paragraph
Play back dictation for the current
paragraph.
Play Back Document Play back dictation for the whole
document.
Play Back Window
Play back dictation for the text in view.
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Correcting and Editing
SAY
TO
Play Back to Here
Play back dictation from the top of the
document window to the insertion point.
Play Back from Here Play back dictation from the insertion
point to the bottom of the document
window.
To stop playback:
To stop playback, do any of the following:
■
Click the Stop Playback button on the Playback toolbar.
■
Click anywhere in the document window.
■
Press the ESC key.
(It’s not possible to stop playback by voice, because the
computer cannot hear speech input when it is playing back
dictation.)
To skip backward or forward:
You can skip backward or forward in your document by a few
words by clicking the Skip Backward and Skip Forward buttons.
To stop playback and correct a mistake:
To stop playback and correct a mistake, do any of the following:
■
Click the Correction button on the Playback toolbar.
■
Press the minus (–) key on the numeric keypad.
This stops playback and simultaneously opens the Correction
menu. There you can correct the text for the last phrase played
back.
NOTE: By default, Dragon stores about 30 minutes of dictation (40 MB).
If you want to be able to store more dictation, you can change the
amount of disk space that’s set aside for storing it. On the Tools menu,
click Options, and then click the Data tab. Increase the number in the
Disk space reserved for playback box.
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User Guide
Dictate now, correct later
When you dictate into the DragonPad, you can save your
dictation with your text so either you or someone else can
correct it later. You must create and edit your file in the
DragonPad to be able to play back dictation. This feature is
available in Dragon Professional, Medical, and higher editions.
You can save dictation with your document if you select the
Save recorded dictation with document box on the Data tab of the
Options dialog. The first time you save a document in DragonPad
during an editing session, Dragon asks you whether you want to
save your speech data. If you save your speech data, you can
reopen the document at a later time and play back your
dictation. If you do not save your speech data, your dictation is
stored only during the current editing session.
Correcting your own dictation
If you save your dictation, you can open your file later and play
back and correct the text as if you had just dictated it.
Correcting someone else’s dictation
You can play back someone else’s dictation and correct the text
to match the dictation. You can do this in two ways:
■ Correct the dictation using your own user files.
■ Correct the dictation using the document author’s user files.
Correcting with your own user files
You should use this correction technique if you regularly correct
another person’s text by voice and it is not important to
maximize the author’s recognition accuracy.
When you use your own user files to correct someone else’s text,
you can correct the dictation just as you would correct your
own dictation, using any combination of voice commands and
keyboard typing. Even though you are correcting someone else’s
dictation, your work won’t reduce recognition accuracy for
either you or the person who dictated the text. But your
corrections to the other person’s dictation won’t improve his or
her recognition either.
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Correcting and Editing
Correcting with the document author’s user files
You should use this correction technique if you do not need to
correct by voice and it is important to maximize the author’s
recognition accuracy.
TIP: This technique works if all work is done on a single computer.
Consult your Dragon reseller about ways to dictate on one computer
and correct on another.
If you correct dictation using the author’s user files, you must
not correct by voice, or you may reduce that person’s
recognition accuracy. You can, however, improve the author’s
recognition accuracy if you make corrections by using the
keyboard and mouse with the Correction menu, as in the
following procedure.
To correct using someone else’s user files:
1 Make sure you are not wearing the microphone headset, or
that the microphone is not turned on or plugged in. This
action ensures that you don’t accidentally reduce the
accuracy of someone else’s user files by using your voice.
2 Be sure the DragonPad Extras toolbar is displayed so you can
see the playback command buttons.
3 Open the user files of the person whose text you will correct.
4 In DragonPad, open the document to correct.
5 Use the buttons on the Extras toolbar to play back dictation.
6 Select the text you want to correct by mouse or keyboard.
7 Press the correction hot key (normally the minus [–] key on
the numeric key pad) or click the Correct button on the
DragonBar Extras toolbar. The Correction menu appears with
the selected text.
8 Use the keyboard to correct the text.
9 When you finish, save the text and the user’s speech files.
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User Guide
NOTE:
Notes on correcting with another author’s user files
This technique is effective if all work is done on a single computer.
Consult your Dragon reseller about ways to dictate on one computer
and correct on another.
Display the DragonBar Extras toolbar by clicking the double
chevron icon
on the DragonBar (not possible in Cling mode).
■In the Correction menu, you can use the mouse or keyboard to select
any of the commands displayed below the correction choices. For
example, you can click Spell That to open the Spell dialog box
and spell the word.
■You may want to select the following on the Correction tab of the
Options dialog box:
■ Correct command brings up Correction menu
■ Automatic playback on correction box
With these settings, Dragon automatically plays back the author’s
dictation for each selection of text you correct. The Correction
menu does not play back dictation.
■When you correct someone else’s dictation, be sure that the amount of
disk space you have reserved for storing dictation is at least as large
as the amount allocated for the user that created the text. You allocate
the disk space on the Data tab of the Options dialog box.
■Saving dictation with documents can take up more than a megabyte
of disk space per minute of dictation. To save this space, delete any
dictation audio you no longer need.
■Dragon saves dictation audio in a file with the same name as the
document, but with the .dra extension. For example, for a document
called MyDoc.rtf, Dragon saves your dictation in a file called
MyDoc.dra in the same directory as your document.
Using text-to-speech
You can use text-to-speech to have text displaying on your
screen (not your current dictation) read aloud in a computer
voice. You can use this feature to have the product read back a
document that you (or someone else) dictated while you listen
for mistakes and make note of sections you might want to
revise.
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Correcting and Editing
Text-to-speech is available only in the DragonPad, Microsoft
Word, and Corel WordPerfect. You can, however, copy and
paste text from other programs and then use text-to-speech.
To start text-to-speech, do one of the following:
■
Select the text you want to hear (a line, a paragraph, and so
on), and then say “Read That.”
■
Select the text you want to hear, and then select Read That
from the Advanced submenu (or right-click in your document
and click Read That from the shortcut menu).
■
Move the insertion point to the text you want to hear and say
any of the following commands:
SAY
TO
Read Line
Read back the current line.
Read Paragraph
Read back the current paragraph.
Read Document
Read back the whole document.
Read Window
Read back the text in view.
Read to Here
Read back from the top of the document window to the insertion point.
Read from Here
Read back from the insertion point to
the bottom of the document window.
To stop text-to-speech, do one of the following:
■
From the NaturallySpeaking menu, point to Advanced and
click Stop Playback/Reading.
■
Right-click in your document and click Stop Playback/Reading
from the shortcut menu.
■
Press the ESC key.
You can control the speed, pitch, volume, and other text-tospeech settings. From the menu, click Tools > Options and select
the Text-to-Speech tab.
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CHAPTER
6
Formatting
Y
ou can bold text, change font sizes and styles, capitalize
text, and apply other formatting by voice.
Many Dragon NaturallySpeaking or Dragon Medical
formatting commands work for text that is selected (highlighted)
in your document. To select text by voice, say “Select” plus the
words you want to select. See Selecting text by voice on page 71
for information.
Types of commands
Most of the commands listed in this chapter are global—they are
available in virtually every application. In addition to the global
commands listed here, Dragon includes many commands for
editing and formatting that work in common applications. For
more information on finding these commands see the online
help.
NOTE: You can change the formatting properties of a word (such as
whether Dragon should type a space before or after the word, or
whether the word is capitalized in a title) by using the Word
Properties dialog box. See the online help for more information.
Capitalizing text
Capitalizing first letter of next word you dictate
Dragon capitalizes many words automatically, such as the first
word in a sentence (following a period, question mark, or
exclamation mark). It capitalizes the first word after you say
“New Paragraph” (not when you say “New Line”) and it
capitalizes proper names (when these words are already in the
Dragon vocabulary in capitalized form).
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Formatting
NOTE: You can change the spacing and capitalization rules for a word
in the Word Properties dialog box. See the online help for more
information.
When you’re dictating, you can capitalize words that aren’t
automatically capitalized by saying “Cap” and then the word.
For example, say “Cap zelda” to get Zelda.
TIP: If saying “Cap <word>” doesn’t work, try say “Cap Next
<word>.”
TIP: To dictate the word “cap,” for example, in this sentence: The
company is putting a cap on salary increases, you must say
“the company is putting a” then say “Spell c-a-p,” and then say “on
salary increases.” In this way, Dragon knows that you do not want to
capitalize any of the words within the sentence.
Capitalizing consecutive words
When you want to capitalize consecutive words (for example, if
you’re dictating a book title), you can turn capitals on and then
turn them off when you’re finished. This is usually easier than
saying “Cap” before each word. Another way to do consecutive
capitalization is to dictate the words, pause, and then say
“Capitalize That” or “Cap That.”
To capitalize the first letters of consecutive words:
1 Say “Caps On” to turn capitals on.
NOTE: When “Caps On” is active, Dragon uses title case. This means it
capitalizes the first letters all words except for articles and prepositions
(such as “the” and “to”).
2 Dictate the words you want capitalized. For example, say:
“success is a journey [colon] seven steps to achieving
success in the business of life”
Dragon types:
Success Is a Journey: Seven Steps to Achieving Success in
the Business of Life
3 Say “Caps Off” to turn capitals off.
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User Guide
Capitalizing names of people, departments, and drugs in
Medical Edition
In the Dragon Medical edition, to indicate that you want either
initial caps or all caps for names of people, departments, and
medications:
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Capitalization
tab.
3 In the drop-down lists for Person name capitalization,
Department name capitalization, and Drug name capitalization,
indicate the type of capitalization to use by choosing
Standard, Initial caps, All caps, or Title caps.
4 Click OK to save the settings.
Capitalizing critical words for emphasis in Medical
Edition
In the Dragon Medical edition, to indicate that you want words
such as ALLERGY or CODE BLUE or DO NOT
INTUBATE to be in all caps for emphasis:
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Capitalization
tab.
3 Click the appropriate check boxes to indicate where you
want capitalization applied.
4 (optional) To select all check boxes on the tab, click Select All
or, to deselect all check boxes, click Deselect All.
5 Click OK to save the settings.
Dictating next word in all capital letters
When you’re dictating, you can enter a word in all capital letters
by saying “All Caps” and then the word.
For example, say “All Caps please” to get PLEASE.
91
Formatting
In the Medical Edition, you can choose to have important words
appear in all caps automatically. See Capitalizing critical words
for emphasis in Medical Edition on page 91.
Dictating consecutive words in all capital letters
When you want to dictate consecutive words in all capitals, you
can turn all capitals on and then turn them off when you’ve
finished.
To dictate consecutive words in all capitals:
1 Say “All Caps On” to turn all capitals on (like pressing the
CAPS LOCK key).
2 Dictate the words that you want to appear in all caps. For
example, say “the end” and Dragon types THE END
3 Say “All Caps Off” to turn all capitals off.
Dictating next word in all lowercase letters
When you’re dictating, you can enter a word in all lowercase
letters by saying “No Caps” and then the word.
For example, say “No Caps Jennifer” to get jennifer. (Dragon
normally capitalizes this and other proper names.)
Dictating consecutive words in all lowercase letters
When you want to dictate consecutive words in lowercase letters
(for example, names of computer files or e-mail addresses), you
can turn the “no capitals” feature on and then turn it off when
you are finished. This is usually easier than saying “No Caps”
before each word.
To dictate consecutive words in all lowercase letters:
1 Say “No Caps On” to turn no capitals on.
2 Dictate the words you want to appear in all lowercase.
3 Say “No Caps Off” to turn no capitals off.
92
User Guide
Capitalizing (or uncapitalizing) text already in your
document
You can change the capitalization of text already in your
document by selecting it and then saying “Capitalize That,”
“Cap That,” or “All Caps That,” or “Uncapitalize That,”
“Uncap That,” or “No Caps That.”
To capitalize or uncapitalize text:
1 Select the text you want to change.
2 Say “Capitalize That,” “Cap That,” or “All Caps That,”
or “Uncapitalize That,” “Uncap That,” or “No Caps
That.”
Formatting text
You can use voice commands to specify any combination of font
name, size, and style, in that order. These commands change
text you dictate from then on or text you have selected.
To set a new style for text you are about to dictate, use the “Set
Font” and “Set Size” commands. To change the style of text
you have already selected, use the “Format That” command.
Changing the font as you dictate
While dictating, you can change the font face, size, and style by
saying “Set Font” followed by the font attributes you want. For
example, you can say “Set Font Times” or “Set Font Arial 12
Bold.” When you continue dictating, the new text appears with
the font attributes you set.
Changing font face
SAY
THEN
Set Font
Arial
Courier
Courier New
Garamond
93
Formatting
SAY
THEN
Helvetica
Palatino
Times
Times New Roman
Changing font size
Say “Set Size” and then a size from 4 to 100 points. For
example, say “Set Size 18.” Then, continue dictating.
Changing font style
SAY
THEN
Set Font
Bold
Italics
Bold Italics
Underline
Strikeout
Plain or Plain Text or Normal or Regular
Say “Set Font” and then the attributes you want (listed in the
previous sections). You can specify any combination of font
face, size, and style, but you must specify these attributes in that
order (font face, then size, then style). See the list of examples
below:
94
■
“Set Font Arial”
■
“Set Font Arial 12” or “Set Font Arial 12 Point”
■
“Set Size 12 Bold”
■
“Set Font Arial Bold”
■
“Set Font Bold”
User Guide
NOTE: If you’re changing only the font size, use the “Set Size”
commands, not the “Set Font” command.
Changing the font later
You can go back and change the font face, size, or style of text
by selecting it and then using the “Format That” commands.
“Format That” works on selected text with the same
combinations of font face, size, and style as the “Set Font”
commands (see the tables in the previous section.)
To change the font:
1 Select the text you want to change.
2 Say “Format That” and then the font attributes you want to
apply as described in the previous section. For example, say
“Format that Arial 18.”
Bold, italics, and underlining
You can apply formatting to text in your document by selecting
it and then saying “Bold That,” “Italicize That,” or
“Underline That.” You can also say “Strikeout That.”
To add bold, italics, and underlining:
1 Select the text you want to change.
2 Say “Bold That,” “Italicize That,” “Underline That,” or
“Strikeout That.”
To remove formatting:
1 Select the text you want to change.
2 Say “Restore That” to remove formatting.
Aligning text
You can change how text is aligned by placing your insertion
point in the text and saying “Center That,” “Left Align That,”
or “Right Align That.”
To align text:
1 Move the insertion point to the text you want to align.
95
Formatting
2 Say “Center That,” “Left Align That,” or “Right Align
That.”
You can also use the following commands on selected text:
“Format That Centered,” “Format That Left Aligned,” and
“Format That Right Aligned.”
Bulleted text
To add bullets to text, place your insertion point in the text and
say “Format that Bullet Style.” To remove bullets, say
“Format that Bullet Style” again.
96
CHAPTER
7
Dictating Numbers, Punctuation,
and Special Characters
T
his chapter describes how to dictate numbers, punctuation,
Web addresses, and a few other special items. For complete
information on this topic, see the online help.
NOTE: If Dragon is not formatting a word as you would like, you can
change the formatting properties of the word by using the Word
Properties dialog box. See the online help for more information.
Dictating numbers
In most cases you can dictate numbers, including postal codes,
as you normally say them. Dragon will display either a numeral
(“3”) or the word (“three”), based on the context. To force
recognition of digits as numerals instead of text without using
the Numbers Mode, say “Numeral” before you say the digit, for
example, say “Numeral Three” to get 3. When dictating
numbers:
■
You can use or omit the word and as part of a number. For
example, say “one hundred fifty” instead of “one hundred
and fifty” to get the number 150.
■
You can use “oh” and “zero” interchangeably to get 0.
■
If you want a comma in a four-digit number, you must speak it
explicitly. Numbers with five or more digits automatically
include commas, with the exception of US ZIP codes.
■
For a decimal point, say “point.”
97
Dictating Numbers, Punctuation, and Special Characters
TIP: If you want to dictate only numbers, you can switch to “Numbers
Mode.” See Switching recognition modes on page 123 for more
information.
TO EN T ER
SAY
1
one
numeral one
5
five
numeral five
17
seventeen
23
twenty three
179
one hundred seventy nine
one seventy nine
5423
five thousand four hundred and twenty three
5,423
five [comma] four twenty three
12,537
twelve thousand five hundred and thirty seven
142,015
one hundred and forty two thousand and fifteen
35.23
thirty five [point] two three
0.03
All Dialects: zero [point] zero three
Outside US/Canada: nought [point] nought
three
43.28%
forty three [point] twenty eight [percent sign]
02460
oh two four six zero
02460-1458 oh two four six zero [hyphen] one four five eight
2 3/4
two and three fourths
11/32
eleven over thirty two
$99.50
ninety nine dollars and fifty cents
45.35
£120.35
98
45 Euros and thirty-five cents
pound sterling sign one hundred and twenty
point thirty five [All Dialects]
User Guide
NOTE: If you are having problems dictating numbers, currency, times,
or dates, make sure that your Regional Settings match the language
(dialect) you selected when you created your user.
Using Numbers mode
Any time you need to dictate a series of numbers and do not
want Dragon to recognize them as words, you can turn on
Numbers Mode. This could be useful, for example, if you are
dictating in a spreadsheet program, such as Microsoft® Excel®.
To turn on Numbers Mode, say “Start Numbers Mode” or
“Numbers Mode On.” To turn off Numbers Mode, say, “Stop
Numbers Mode” or “Numbers Mode Off” or “Switch to
Normal Mode.”
For more information on Numbers Mode and more ways to
turn Numbers Mode on and off, see the section Switching
recognition modes on page 123.
Dates
You can dictate most dates the way you would normally say
them. Say “oh” or “zero” to enter 0. In dialects other than US/
Canada, you can also say “nought.”
TO EN TER
SAY
22 January
1999
twenty two January nineteen ninety nine
April 9, 2001
April 9 [comma] two thousand and one
14/07/85
fourteen [slash] oh seven [slash] eighty five
3/11/02
three [slash] eleven [slash] zero two
3/11/2002
three [slash] eleven [slash] two thousand and
two
April 1st
April first
March 22nd
March twenty second
the 1980s
the nineteen eighties
See also Automatic formatting of dates, times, telephone
numbers on page 102.
99
Dictating Numbers, Punctuation, and Special Characters
Times of day
Dictate the time of day the way you would normally say it.
US/Canada: Dragon automatically types the colon (:) if you say
“a m” or “p m” when dictating the time. Say “o’clock” or “colon
zero zero” to enter 00.
TO EN T ER
SAY
8:30
eight [colon] thirty or eight [numeric
colon] thirty
7:45 AM
seven forty five a m
10:22 PM
ten twenty two p m
3:00
three o’clock or three [colon] zero zero
5:00 PM
five o’clock p m
TIP: Dragon will recognize times more accurately if you say “numeric
colon” instead of “colon” when dictating times.
Other Dialects: Dragon automatically types the point (.) if you say
“a m” or “p m” when dictating the time, depending on the
regional setting. Say “o’clock” or “point zero zero” to enter .00.
TO EN T ER
SAY
8.30
eight [point] thirty
7.45 AM
seven forty five a m
10.22 PM
ten twenty two p m
3.00
three o’clock
5.00 PM
five o’clock p m
NOTE: The format of “a.m.” and “p.m.” depends on your computer’s
regional Windows® settings.
See also Automatic formatting of dates, times, telephone
numbers on page 102.
100
User Guide
Telephone numbers
North American phone numbers
Say US and Canadian phone numbers as you normally would,
pausing briefly between each group of numbers.
You don’t need to dictate hyphens for most phone numbers
(numbers that are 7, 10, or 11 digits long). Dragon will add them
automatically.
TO EN TER
SAY
965-5200
nine six five fifty two hundred
617-965-5200
six one seven nine six five fifty two oh oh
1-800-555-1212
one eight hundred five five five one two
one two
(617) 965-5200
[open parenthesis] six one seven [close
parenthesis] nine six five five two zero zero
1-212-555-1212
one two one two five five five one two one
two
Telephone numbers outside North America
To dictate other phone numbers, including European phone
numbers, you must say all the punctuation, including the
hyphens, spaces, and parentheses.
TO EN TER
SAY
(01628) 894150 [open parenthesis] oh one six two eight
[close parenthesis] eight nine four one five
oh
027 629 8944
oh two seven [space bar] six two nine
[space bar] eight nine four four
61-7-4695-2055 six one [hyphen] seven [hyphen] four six
nine five [hyphen] two zero five five
(65) 2778590
[open parenthesis] six five [close parenthesis] two seven seven eight five nine zero
101
Dictating Numbers, Punctuation, and Special Characters
TIP: In dialects other than US/Canada, you can say “bracket” instead
of “parenthesis.”
See also Automatic formatting of dates, times, telephone
numbers on page 102.
Automatic formatting of dates, times, telephone numbers
To indicate how you want dates, times, telephone numbers, and
other numbers automatically formatted:
1 On the DragonBar, select Tools > Formatting. The Formatting
dialog box appears.
2 If you have the Medical Edition, click the General tab.
3 Click the check box labeled Format Dates and select the
format you want from its drop-down list. For instance, select
Month D, YYYY or D/M/YY.
4 Click the check box labeled Format times. Dragon then
formats times based on your Regional Settings in Windows.
In the Medical Edition only, to indicate how to format times
when you dictate “o’clock,” “in the morning,” or a military
time, go to step 9.
5 To have hyphens added to a phone number automatically,
click the check box labeled Format phone numbers (Medical) or
Phone numbers (all other editions).
6 You can also click check boxes for Format other numbers
(Medical only) and Prefer 5 million over 5,000,000.
7 Other formats you can click check boxes for on this tab
include United Kingdom and Canadian postal codes and
several non-numeric formats that involve using common
abbreviations, expanded contractions, abbreviations of units
of measure and titles (such as Mr., Ms., Dr.), and formats for
web and email addresses as well as street addresses.
8 If you have any edition other than Dragon Medical, click OK
to save the settings and close the dialog box. If you have
Dragon Medical, you can refine automatic formatting even
further, as outlined below.
102
User Guide
Additional Automatic Formatting Options for Medical Edition only
9 Click the Numbers, Units, and Dates tab.
10To indicate how you want “o’clock” transcribed, go to the
Write “o’clock” as a word drop-down list and choose one of
these: Never, Only before “position,” or Always.
11To indicate a number should be interpreted as a time when
you say “in the morning” or “in the afternoon,” click the check
box labeled Format numbers as times when followed by phrases
such as “in the morning.”
12To indicate the type of suffix that should automatically be
applied when you dictate a military time (“oh eight hundred
hours”), go to the Military time suffix drop-down list and
select one of these: Keep “hours,” Abbreviate as “hrs.”, or
Remove “hours.”
13Click OK to save the settings and close the dialog box.
Fractions
You can dictate most common fractions the way you would
normally say them. To dictate 1/2, 1/3, 1/4, 1/5, 1/6, 1/7, 1/8, 1/9,
1/10, and 1/16 or a multiple of these fractions, just say the
fraction normally.
TO EN TER
SAY
1/2
one half
1/4
one fourth or one quarter
15/16
fifteen sixteenths or fifteen over sixteen
3 7/8
three and seven eighths or three and seven over
eight
103
Dictating Numbers, Punctuation, and Special Characters
If the denominator (bottom number in the fraction) is greater
than 10, you can enter the fraction by saying “slash” or “over”
between the two numbers.
TO EN T ER
SAY
9/12
nine [slash] twelve or nine over twelve
5 3/56
five [space bar] three [slash] fifty six
130/70
one thirty over seventy
A few common fractions can also be displayed on your
computer as special characters (such as ¼, ½, or ¾) instead of
two numbers separated by a slash character (such as 1/4, 1/2, or
3/4). For information about dictating fraction characters, see
Dictating uncommon special characters on page 119.
Ordinal numerals in Medical Edition
In Dragon Medical, to indicate you want first formatted as 1st,
second as 2nd, and third as 3rd, and so on:
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Numbers, Units,
and Dates tab.
3 Click the check box labeled Write one-digit ordinals from
“third” to “ninth” in hybrid form (“3rd” to “9th”).
4 Click OK to save the settings.
Roman numerals
You can dictate Roman numerals by saying “Roman numeral”
and the number. For large numbers, say the number in small
combinations (as in the examples shown here).
104
TO EN T ER
SAY
I
Roman Numeral one
IV
Roman Numeral four
V
Roman Numeral five
X
Roman Numeral ten
User Guide
TO EN TER
SAY
L
Roman Numeral fifty
C
Roman Numeral one hundred
D
Roman Numeral five hundred
M
Roman Numeral one thousand
XXIV
Roman Numeral twenty our
XXXI
Roman Numeral thirty one
MCMXCVII
Roman Numeral one thousand
Roman Numeral nine hundred
Roman Numeral ninety
Roman Numeral seven
TIP: Don’t pause after the word “Roman Numeral” when you’re
dictating a Roman numeral. If you pause, Dragon may enter, for
example, “Roman numeral three” instead of “III.”
Roman numerals in Medical Edition
In Dragon Medical, to indicate that you want Roman numerals
used for types of diabetes (Type I, Type II):
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Numbers, Units, and
Dates tab.
3 Click the check box labeled Use roman numerals for diabetes
types.
4 Click OK to save the settings.
105
Dictating Numbers, Punctuation, and Special Characters
Postal and ZIP Codes
Dragon can automatically formats postal codes. This feature is
controlled from the Formatting tab of the Options dialog box. For
more information, see the online help.
US ZIP Codes
You can dictate US five-digit ZIP codes just as you dictate any
group of numbers. When dictating nine-digit ZIP codes, you
must say the hyphen.
TO EN T ER
SAY
01886
oh one eight eight six
94704-1150
nine four seven oh four [hyphen] one
one five oh
UK and Canadian Postal Codes
You can dictate UK postcodes by saying “Postcode” followed by
the letters and numbers that make up the postcode. For
Canadian postal codes, say “Postal code” followed by the letters
and numbers that make up the postal code. Spacing and
formatting will happen automatically.
TO EN T ER
SAY
NG3 2HX
Postcode n g three two h x
E10 7BD
Postcode e ten seven b d
EC2Y 4LK
Postcode e c two y four l k
K1A 0M5
Postal code k one a zero m five
X0A 0H0
Postal code x oh a oh h oh
To indicate that you want United Kingdom and Canadian postal
codes formatted automatically in Dragon Medical, refer to
Automatic formatting of dates, times, telephone numbers on
page 102.
106
User Guide
Currency and coin
You dictate your own currency as you would normally say it.
Currency in US/Canada (US English dialect)
TO EN TER
SAY
$58.00
fifty eight dollars and zero cents
$1.75
one dollar and seventy five cents
$5.25
five dollars and twenty five cents
$3.9 billion
three point nine billion dollars
45
forty five euros
99.50
ninety-nine euros and five cents
£ 2.20
pound sterling sign two point two oh
£ 5 million
pound sterling sign five million
Currency in Other Dialects (UK, Australian, Indian,
and Southeast Asian English)
TO EN TER
SAY
$58.00
dollar sign fifty eight
$1.75
dollar sign one point seventy five
4.25
four euros and twenty five cents
3.9 billion
three point nine billion euros
£ 45
forty five pounds
£ 99.50
ninety nine pounds and fifty pence
£ 2.20
two pounds twenty
£ 5 million
five million pounds
NOTE: Dragon uses the currency symbol ($, £, and so on) specified in
your Windows Regional Settings as your default currency.
Dictate other currencies by first saying the currency symbol
followed by the digits.
107
Dictating Numbers, Punctuation, and Special Characters
US/Canada: If your Regional Settings are set to the United
States or Canada, your default currency is $ (dollar). If you
want to dictate a dollar currency amount, dictate it the way you
normally do. If you want to dictate a pound sterling currency
amount, say, for example, “pound sterling sign fifty eight” (to
enter £ 58), and so on.
TIP: In US/Canada, you must say “pound sterling sign” to enter £,
since “pound sign” means # in the U.S. vocabulary. In all other dialects,
you can say “pound sign” to type £.
Other Dialects: If your Regional Settings are set to the United
Kingdom, your default currency is £ (pound sterling). If you
want to dictate a pound sterling currency amount, dictate it the
way you normally do. If you want to dictate a dollar currency
amount, say, for example, “dollar sign fifty eight” (to enter
$58) and so on.
NOTE: Australian users can say “fifty eight dollars” to dictate $58,
since the Australian default currency is $ in Windows Regional Settings.
Punctuation
Using Natural Punctuation
Dragon can automatically add commas and periods at the
appropriate places in your dictation without your having to
explicitly speak that punctuation. This Natural Punctuation
feature can be useful in helping you get used to dictation by
focusing on what you are saying rather than how your speech is
punctuated.
Natural Punctuation only inserts periods and commas. You still
have to dictate other punctuation marks. Even with Natural
Punctuation turned on, you can still dictate periods and
commas. As you become more adept at dictation and want more
control over where punctuation appears, you may want to
explicitly dictate all your punctuation.
For information on correcting punctuation, see Correcting
Punctuation on page 70.
108
User Guide
TIP: Periods will only appear at the end of a sentence once you have
started the next utterance or said “New Line” or “New Paragraph.”
Enabling and disabling automatic punctuation
Natural Punctuation is turned on by default.
There are two ways of turning Natural Punctuation on and off:
■
Select Formatting from the Tools menu of the DragonBar and
click Automatically add commas and periods. In the Medical
edition, this check box is under the General tab of the
Formatting dialog box.
■
By saying “autopunctuation on” and “autopunctuation off.”
Turning Natural Punctuation on and off by voice sets the
option above in the Formatting dialog box. If you disable
Natural Punctuation by voice, it stays disabled until you
enable it again.
Dictating Punctuation
You can enter the punctuation marks and symbols listed below
in text you dictate. For a list of all punctuation marks, see the
online help.
TO EN TER
SAY
,
comma
.
period
dot
point
[each one has different spacing
characteristics]
?
question mark
!
exclamation mark (All Dialects)
exclamation point (US/Canada)
“
open quote
close quote
‘
open single quote
close single quote
109
Dictating Numbers, Punctuation, and Special Characters
TO EN T ER
SAY
(
open paren (US/Canada)
left paren (US/Canada)
left parenthesis (All Dialects)
open parenthesis (All Dialects)
)
close paren (US/Canada)
right paren (US/Canada)
right parenthesis (All Dialects)
close parenthesis (All Dialects)
‘
apostrophe
‘s
apostrophe-ess
-
hyphen
minus sign
-- [double hyphen]
dash
space bar
You can use the Vocabulary Editor to view or change the
formatting properties of the punctuation.
Words that end with ’s
To dictate a word ending with apostrophe S (’s), just say it as
you normally would. Dragon will often add it. If Dragon doesn’t
include the ’s, you can add it later.
TO EN T ER
SAY
We took Mary’s car
We took Mary’s car
that’s enough
that’s enough
it’s time to go
it’s time to go
Including ’s as you dictate
When you want to make sure that Dragon types a word with ’s,
say “apostrophe ess” after saying the word. For words that
110
User Guide
already end in “s,” say “apostrophe” after the word, as in the
second example shown here.
TO EN TER
SA Y
We took my brother’s
car
We took my brother [apostrophe ess] car
I met my friends’
children
I met my friends [apostrophe]
children
TIP: You can add ‘s to a word by selecting it and then saying it again
with “apostrophe ess.“
Dictating hyphenated words
Many hyphenated words and phrases are already in the Dragon
vocabulary. To dictate a word or phrase that is usually
hyphenated, just say it as you normally would.
TO EN TER
SAY
long-lasting
long lasting
up-to-date schedule
up to date schedule
Tokyo-based company
Tokyo based company
nine-year-old boy
nine year old boy
Including hyphens as you dictate
To hyphenate words that Dragon doesn’t hyphenate
automatically, just say “hyphen” wherever you want a hyphen.
TO EN TER
SAY
speech-recognition
software
speech [hyphen] recognition software
power-sharing
agreement
power [hyphen] sharing agreement
Elizabeth Walker-Smith
Elizabeth Walker [hyphen] Smith
111
Dictating Numbers, Punctuation, and Special Characters
You can hyphenate words you just dictated with the command
“Hyphenate That.” Select the words you want to hyphenate
and say “Hyphenate That.” If you say this command when no
words are selected, Dragon will usually hyphenate the last few
words that you said.
Removing hyphens
You can remove a hyphen by selecting it and replacing it with a
space.
To remove a hyphen:
1 Say “Select hyphen.”
2 Say “Space Bar.”
Preventing hyphens
You can prevent Dragon from entering a hyphen by pausing
where the hyphen would normally be.
For example, to type “long lasting” (normally hyphenated) say
“long,” then pause for a moment, and then say “lasting.” Or
you can say “long space bar lasting” without pausing, to insert
a space in place of the hyphen.
Hyphens and dashes in Medical Edition
In the Dragon Medical edition, to indicate that you want a
hyphen between a number and the word French or that you
want a hyphen between a single digit and point when no other
digit follows:
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Numbers, Units,
and Dates tab.
3 Click the check box labeled Insert a hyphen between a number
and the word “French.”
4 Click the check box labeled Write single digit + “point” in
hyphenated form when not followed by another digit.
112
User Guide
5 To proceed to indicate you want a hyphen after the prefix re
or before the suffix up, click the Miscellaneous tab.
6 Click the check box labeled Spell word prefix “re” with a
hyphen.
7 Click the check box labeled Spell word suffix “up” with a
hyphen.
8 To indicate how you want the term “dash” transcribed, in the
drop-down list labeled Write “dash” as, select SingleHyphen,
SingleHyphenSpaces, DoubleHyphen, or DoubleHyphenSpaces.
9 Click OK to save the settings.
Dictating compound words
Dragon joins compound words (such as “note” and “book” to
form “notebook”) automatically, based on standard usage. To
dictate a compound word, just say it as you normally would.
Compounding words as you dictate
To compound words that Dragon doesn’t join automatically, just
say “No Space” between the words.
TO EN TER
SAY
unitednations
united [No Space] nations
WorldWide Web [Cap] world [No Space] [Cap] wide
[Cap] web
You can also dictate consecutive words without spaces by
turning No spaces on and then turning them off when you’ve
finished.
To dictate consecutive words without spaces:
1 Say “No Space On” to turn spaces off.
2 Dictate the words you want to appear without spaces.
3 Say “No Space Off” to turn spacing back on.
113
Dictating Numbers, Punctuation, and Special Characters
Compounding words later
You can compound the last words you said or compound
selected words by saying “Compound That.” This command
removes all spaces between selected words. Or, if no words are
selected, it removes all spaces in the last utterance. Any tabs or
line breaks are also removed.
To compound words:
1 Select the text you want to join. For example, if you want to
join the words “Web TV,” say “Select Web TV.”
2 Say “Compound That.”
Dictating names
Many names of people, places, and events are already in the
Dragon vocabulary. For example, you can dictate “Martin
Luther King,” “New York Times,” and “Boston.”
To dictate a name, first try dictating the name. Dragon
automatically capitalizes the names it knows. If Dragon
incorrectly types the name, correct it by keyboard or by voice
(see Correcting and Editing on page 67).
If the program continues to type a name incorrectly after you’ve
corrected it several times, train the word individually using the
Train Word dialog box. See the online help for more information.
Dictating abbreviations and acronyms
Dragon knows many common abbreviations (such as NYC and
BBC) and acronyms (such as NATO). To dictate an
abbreviation or acronym, just say it as you normally would.
114
TO EN T ER
SAY
US/Canada: Dr.
Other Dialects: Dr
Doctor
UK
U K (say each letter)
RSVP
R S V P (say each letter)
User Guide
TO EN TER
SAY
HTML
H T M L (say each letter)
8 cm
eight centimeters
US/Canada: pp. 27–33
Other Dialects: pp 27–33
pages 27 hyphen 33
NATO
NATO (say as one word)
NASDAQ
NASDAQ (say as one word)
If Dragon types the full word instead of the abbreviation or
acronym, enters the wrong word, or includes incorrect
punctuation, just correct it in your document by voice or by
keyboard.
Abbreviations and spelled-out words in Dragon Medical
You can set up Dragon Medical to automatically use special
abbreviations or spell out words that would otherwise be
abbreviated or replaced by symbols but should not be in a
medical context. To set up these types of special formats in
Dragon Medical:
1 On the DragonBar, select Tools > Formatting.
2 In the Formatting dialog box, click the Numbers, Units,
and Dates tab.
3 Click the check boxes that indicate the usage you would like:
■
■
■
■
■
■
■
Rewrite “cc” after a number as “mL”
Rewrite “U” after a number as “units”
Write “degree” and “degrees” after a number as “ ° ”
Insert a space between “mm” and “Hg”
Write “%” as “percent”
Write out “positive” and “negative” before numbers and for
blood types and Rh factors
Expect temperatures to be dictated in Celsius rather than
Fahrenheit
4 Click the Abbreviations tab.
115
Dictating Numbers, Punctuation, and Special Characters
5 Click the check boxes that indicate the usage you would like.
Here are some examples of check boxes on the tab:
■
Expand “ACL” to “anterior cruciate ligament”
■ Expand “ADHD” to “attention deficit/hyperactivity disorder”
or
■
Click Select All to select all check boxes on the tab or click
Deselect All to deselect all check boxes on the tab.
6 Click the Miscellaneous tab.
7 Click the check boxes that indicate the usage you would like.
Here are some examples of check boxes on the tab:
■
■
■
■
■
■
■
■
■
“new paragraph” should insert one new line, not two
Dosage abbreviations with period
Insert commas into oncology “T N M” expressions
Replace “&” with “and”
Treat “bracket” as equivalent to “parenthesis”
Write accented characters with their non-accented forms
Write “AP” before the word “diameter” as “A-P”
Spell “orthopedics” and related words with “ae”
Rewrite “q.d.”, “q. day,” or “q.daily” as “daily”
8 Click OK to save the settings.
116
User Guide
Dictating e-mail and Web addresses
Dictate e-mail and Web addresses as you would normally say
them. Dragon automatically formats them for you.
TO EN TER
SA Y
Virginia@aol.com
Virginia at a o l dot com
info@samplecompany.com
[No Caps On] info at sample
company dot com [No Caps
Off]
http://
www.nuance.com
[No Caps On] h t t p w w w
dot nuance dot com [No
Caps Off]
Here are some guidelines for dictating e-mail and Web
addresses:
■
When you say “h t t p” or “w w w,” Dragon knows to format
the next words you say as a Web address.
■
Say the following abbreviations by pronouncing them as
words:
“co,” “com,” “gov,” “mil,” “net,” and “org.”
■
Say the following abbreviations by saying each letter:
“a c,” “b n,” “c a,” “e d u,” “ie,” “h k,” “i d,” “i n,” “j p,”
“m y,” “p h,” “s g,” “t h,” and “u k.”
■
Use the “No Caps On” and “No Caps Off” commands to
enter an e-mail or Web address in all lowercase letters. For
more information about controlling capitalization, see
Dictating consecutive words in all lowercase letters on page
92.
TIP: You can create Text and Graphics custom commands for
e-mail and Web addresses you use often. See the online help for more
information.
Dragon Medical can automatically format web and e-mail
addresses as you dictate them. For more on how to set up
117
Dictating Numbers, Punctuation, and Special Characters
automatic formatting, see Automatic formatting of dates, times,
telephone numbers on page 102.
Dictating special characters
Dictating common special characters
The following special characters are in the Dragon vocabulary.
To dictate these characters, just say their names.
TO EN T ER
SA Y
&
ampersand or and sign
*
asterisk
@
at sign
`
backquote
©
copyright sign
^
caret
°
degree sign
$
dollar sign or dollar
euros or euro sign
118
%
percent sign
®
registered sign
§
section sign
™
trademark sign
+
plus sign
-
minus sign
«
open euro quote
»
close euro quote
#
All Dialects: hash sign or sharp sign
US/Canada: number sign or pound sign
£
US/Canada: pound sterling sign
Other Dialects: pound sign or pound
User Guide
TO EN TER
SAY
:-)
smiley face
:-(
frowny face
;-)
winky face
For complete lists of special characters, see the online Help.
Dictating uncommon special characters
If you use uncommon special characters in your writing (for
example, a double-dagger sign ‡), you can enter them by voice
using the “Spell” command. If you use a special character
frequently, you can also add it as a new word using the
Vocabulary Editor.
For the complete list of special characters and their names, see
the Special Characters topic in the online Help.
To dictate a special character:
1 Just say “Spell” plus the name of the character. For
example, if you want to enter a double-dagger sign (‡) into
your document, say “Spell double dagger.”
To add a special character to the vocabulary:
If you frequently want to dictate an unrecognized special
character (for example, double-dagger sign — ‡) into your
document, you could add “double dagger” as a new word to the
Dragon vocabulary. Follow these steps:
1 In your document, dictate the phrase you want to use to
enter the special character (for example, say “double
dagger”). Dragon enters the words into your document.
2 Say “Spell That” to open the Spell dialog box.
119
Dictating Numbers, Punctuation, and Special Characters
3 Say the name of the
special character. (In
this example, say
“double dagger” to
enter the ‡.)
4 Click or say “OK.”
Dragon types the
special character (‡) in
your document and
adds it to your
vocabulary.
5 To give a special
character a spoken
form, choose View/Edit
from the Words menu on the DragonBar. This action opens
the Vocabulary Editor.
6 From the Display drop-
down list at the bottom of
the Vocabulary Editor,
choose Custom Words Only.
You then see the special
character you just entered
under the Written form
column, as shown in this
illustration.
7 Click on the special
character to select it. In
the illustration above, the
special character is already selected.
120
The special character
you dictated displays in
the Written form column.
User Guide
8 In the Spoken form field, type the name you want to dictate for
this character and click Add.
Type the way you would dictate the
character (for example, “double
dagger”) in the Spoken form field.
9 Click Train. The Train Words dialog box opens.
10Click Go and say the name of the character, as shown in the
Train Words dialog box. For example, say “double dagger.”
11Click Done to close the Train Words dialog box.
12The Vocabulary Editor might now have two words in the
vocabulary with the same written form. If one has a spoken
form and one does not, click on the word that does not have a
spoken form and click Delete. This leaves the word that does
121
Dictating Numbers, Punctuation, and Special Characters
have a spoken form in your vocabulary. It is okay to have
two spoken forms for a single word or symbol, as you see
here for the double dagger symbol. You can have multiple
alternative spoken forms for the same symbol that coexist in
your vocabulary.
13Click Close to close the Vocabulary Editor.
Now when you dictate the character name (in this example,
“double dagger”), Dragon should enter the special character,
not the words.
TIP: You can perform this operation more quickly by directly opening
the Vocabulary Editor, and directly adding the written and spoken
form.
NOTE: You can change the formatting properties of a word (such as
whether Dragon should type a space before or after the word) by
clicking Properties... to open the Word Properties dialog box. See
the online help for more information.
122
User Guide
Switching recognition modes
Dragon lets you use different recognition modes in your
dictation. Dragon uses normal mode by default. In normal mode,
the program distinguishes between words, numbers, and
commands.
In addition to normal mode, there are other modes:
■
Numbers mode—The software recognizes only numbers,
commands, and punctuation. If you are dictating only
numbers (including currencies), working in this mode
increases recognition accuracy.
■
Spell mode—The software recognizes only letters, numbers,
commands, and punctuation. In Spell mode, Dragon allows
you to say any combination of letters, digits, or symbols you
might need dictate part numbers or license plate numbers.
You can also say keystrokes such as space bar or backspace
key. Spell mode is also useful for dictating internet or Web
addresses.
■
Command mode—The software interprets everything you say
as a command and nothing is interpreted as dictated text.
■
Dictation mode—The software interprets everything you say
as dictation and nothing is interpreted as a command, except
for a few commands such as “New Line” and “New
Paragraph.”
■
Hidden mode—Like Normal mode, but always sends
recognized text to the Dictation Box. In this mode, the
Dictation Box is active, but does not display. All recognized
text is added to the Dictation Box regardless of the cursor
location. This mode is useful for healthcare providers who are
dictating medical reports that they intend to send to a medical
transcriptionist/editor over DragonConnect.
(DragonConnect is a separate product that Dragon Medical
supports. For more information about using Dragon Medical
with DragonConnect, see the main Dragon Help file and the
DragonConnect documentation.)
123
Dictating Numbers, Punctuation, and Special Characters
To changes modes, you can:
1 Select the Words menu on the DragonBar and click the name
of the mode you want.
2 Switch modes by voice by saying one of these commands:
MO DE
TO TUR N ON , S AY
TO TUR N OF F, SA Y
Numbers mode
Numbers mode On
or Start Numbers
Mode or Switch to
Numbers mode
Numbers mode Off or
Stop Numbers mode
or Switch to Normal
mode
Spell mode
Spell mode On or
Start Spell mode or
Switch to Spell mode
Spell Mode Off or
Stop Spell Mode or
Switch to Normal
mode
Command mode
Command mode On
or Start Command
mode or Switch to
Command mode
Command mode Off
or Stop Command
mode or Switch to
Normal mode
Dictation mode
Dictation mode On
or Start Dictation
mode or Switch to
Dictation mode
Dictation mode Off or
Stop Dictation mode
or Switch to Normal
mode
Turning a mode off by voice is the same as switching back to
Normal mode.
NOTE:
124
You cannot dictate fractions in Number mode.
Index
A
abbreviations 114
setting preferences in Medical Edition 115
acronyms 114
All Caps Off 92
All Caps On 92
All Caps That 93
All Caps [text] 91
American English 14
apostrophe ’s 110
applications
opening 51
switching 52
Audio Setup Wizard 22
Australian English 14
B
BACKSPACE key 80
Bold That 95
British English 14
bulleted text 96
buttons, selecting 54
C
Cap That
93
90
Capitalize That 93
Capitalize That 93
capitalizing text
already in a document 93
applying lowercase 92
consecutive words 90, 92
next word 89
Caps Off 90
Caps On 90-91, 102, 112-113
Center That 95
characters
deleting 79-80
moving to next/previous 77
selecting 74
check boxes, selecting 54
clicking the mouse 64
Cap [word]
Coexistence with previous versions 8
Command Mode 123
commas
automatically adding 108
Compound That 114
compound words 113-114
contractions. See apostrophe ’s
Copy That 77
copying text 77
Correct [text] Through [text] 2, 73
Correct [text] To [text] 2, 73
Correction menu 67
creating a new user 19
critical information
capitalization of in Medical Edition 91
currency 107
Cut That 74, 77
cutting text 77
D
dashes
selecting format in Medical Edition 112
dates 99
setting automatic formatting 102
deferred correction 85
Delete That 79
deleting text
backing up and resuming dictation 78
characters 79-80
last words dictated 78
lines 79
paragraphs 79
specific words 74, 79
departments
capitalization of in Medical Edition 91
deselecting text 72
dialects
dictating currency 107
dictating times of day 100
spelling and punctuation conventions 2
dictate now, correct later 85
Dictation Box 42
125
Index
Dictation Mode 123
dictation, saving for later playback 85
documents
moving to top/bottom 75
opening 51
selecting all text in 73
dollar sign 107
Dragon Log 31
DragonBar 38, 45
Extras toolbar on 46
DragonPad 39
drugs
capitalization in Medical Edition 91
E
e-mail addresses, dictating 117
ESC key 84, 88
Extras toolbar 46, 87
F
folders, opening 51-52
fonts, changing 93
Format That 95
Format That Centered 96
Format That Left Aligned
96
Format That Right Aligned 96
formatting text 93
applying bold 95
applying italics 95
applying underlining 95
capitalization of life-saving information in Medical
Edition 91
capitalization of names in Medical Edition 91
changing font face, size, and style 93
removing formatting 95
fractions 103
G
Give Me Help
43
Go to Beginning of Line
Go to Bottom
Go to Sleep
Go to Top
38
75
126
help
online 43
homophones, tips for selecting 72
Hyphenate That 112
hyphenated words 111
dictating 111
hyphens 111
preventing 112
removing 112
selecting format in Medical Edition 112
I
icons, selecting 55
Indian English 14
Insert After [text] 76
Insert Before [text] 76
installation 8
International Communications Alphabet
Internet addresses 117
introduction 1
Italicize That 95
italics, adding or removing 95
K
keyboard shortcuts
stopping playback 84, 88
keyboard, pressing keys 57, 59-60
L
Left Align That 95
lines
deleting 79
moving to beginning/end of
moving up/down 76
selecting 74
list boxes 56-57
lowercase, applying 92
75
M
75
Go to End of Line
H
75
making selections
list boxes 57
measurements. See abbreviations
75
58
User Guide
Medical Edition
abbreviation preferences 115
capitalization of drug names 91
capitalization of life-saving data 91
dashes
setting preferences 112
dictating ordinal numerals 104
enabling automatic punctuation 109
formatting dates, times 102
formatting e-mail addresses 102
formatting military time 103
formatting postal codes 102
formatting telephone numbers 102
formatting web addresses 102
hyphens
setting preferences 112
interpreting phrases 103
setting preferences for abbreviations 102
setting preferences for contractions 102
spelled-out word preferences 115
transcribing Roman Numerals for diabetes
types 105
medications
capitalization of in Medical Edition 91
menus, opening and closing 53
microphone
plugging in 7
proper positioning 22
sleep mode 38
turning on and off 38
minus (-) key 84
modes 123
money 107
mouse
clicking 64
moving the pointer 62-63, 65
MouseGrid 62
Move to Bottom 75
Move to Top 75
moving around a document
before/after specific words 76
to beginning/end of line 75
by paragraphs or lines 76
scrolling 56
to top/bottom of page 75
by words or characters 77
multiple users 6
N
names
dictating 114
Natural Punctuation 39, 108
new user, creating 19
No Caps Off 92, 117
No Caps On 92, 117
No Caps That 93
No Caps [text] 92
No Space 113
No Space Off 113
No Space On 113
numbers 97
automatic use of Roman numerals for types of
diabetes in Medical Edition 105
currency 98, 107
dates 99
formatting as ordinal numerals in Medical
Edition 104
fractions 103
Roman numerals 104
setting formats 18, 102
setting formats in Medical Edition 19, 102
telephone numbers 101
times of day 100
Numbers Mode 99
O
opening
folders 51
opening applications 51
options, selecting 54
ordinal numerals
formatting in Medical Edition 104
127
Index
P
Page Down
S
75
Page Up
75
pages. See moving around a document
paragraphs
deleting 79
moving up/down 76
selecting 74
Paste That 77
pasting text 77
periods
automatically adding 108
phone numbers 101
see Telephone Numbers
Play That Back 83
playback controls 81
playing back dictation 81
correcting mistakes 84
in the Correction dialog box 82
in a document 83
skipping backward 84
skipping forward 84
stopping 84
storage space for 84
possessives. See apostrophe ’s
postal and ZIP codes 106
pound sterling 107
problems dictating currency or time 99
programs, opening. See opening applications
proper names, dictating 114
punctuation 39, 108
automatic 108
Q
QuickStart 49
R
Read That
88
Regional Settings control panel 99
Restore That 95
Resume With 78
revising text. See Select-and-Say
Right Align That 95
Roman numerals 104
128
’s 110
saving dictation 85
storage space for 87
Scratch That 74, 78
scrolling 56
searching while selecting 72
Select Again 72
Select All 73
Select Document 73
Select [text] 71
Select-and-Say
Select-and-Say Indicator 46
selecting text 71
again 72
characters 74
a document 73
lines 74
paragraphs 74
punctuation 72
specific words 73-74
Set Font 93-94
Set Size 94
Setup Log 31
Skip Backward 84
Skip Forward 84
Skip Word button 25
sleeping 38
software installation 8
Southeast Asian English 14
speakers, plugging in 7
special characters 118
Spell Mode 123
Spell That 68
Spell [text] 80
spelled out words
setting preferences in Medical Edition
spelling
as you dictate 80
errors 82
starting applications. See opening
applications
Stop Listening 38
Strikeout That 95
115
User Guide
student voice models 21
switching windows 52
user files
creating
multiple users 6
T
Tab key 54
tabs (dialog box), selecting 54
teenage voices 21
telephone numbers 101
setting automatic formatting 102
text
see also Formatting Text
text-to-speech 87
times of day 100
formatting in Medical Edition 103
setting automatic formatting 102
troubleshooting 45
typeface, changing 93
users. See user files
W
Web addresses
117
What Can I Say
44
windows
switching between
deleting
74, 79
moving to next/previous
77
placing insertion point before/after 76
selecting 73-74
UK English 14
Uncapitalize 93
Underline That
52
words
U
Uncapitalize That
19
93
95
unselecting text 72
Upgrading 29, 31
directory structure 29
Y
years 99
Z
ZIP codes
106
129
User Guide
Technical Support
If you purchased your product directly from a certified Dragon
Certified Solution Providers, contact them directly for technical
support.
The answers to many Dragon technical support questions can
be found on our Web site at www.nuance.com/
NaturallySpeaking/support/ .
Information and Sales
Nuance Communications, Inc.
1 Wayside Road
Burlington, MA 01803
USA
Web: www.nuance.com/Help/Contact/.
Training and Customization Services
Professional training and customization services from a Dragon
Certified Solution Provider can help you achieve the maximum
return on your investment. If you would like to unleash the full
potential of Dragon software, please contact one of our
Providers for training, customization, and more.
Dragon Certified Solution Providers are the best in the industry;
distinguished by their expertise, experience, and commitment to
providing top-level services for Dragon speech recognition
products.
To find a Dragon Certified Solution Provider near you, please
visit: http://www.nuance.com/partners/solutions/locator/ .
131